CITY COUNCILMEMBER REPORT Meeting: Tuesday, December 16, 2025 Reporting Councilmember : Mayor Liang Chao Report Dates : 11/25/25 to 12/7/25 ● Last Activity Report in the December 2, 2025 Council Meeting Agenda Section 1: Announcement - Message from the Mayor : ❖ Mayor’s Initiatives and other updates: ➢ Mayor’s Initiative Wrap-up will be held on Thursday December 11 at 5pm, right before the
6pm
Election
for
Mayor
and
Vice
Mayor.
Everyone
is
welcome
to
attend
to
see
a
review
of
what
we’ve
done
and
thank
the
organizers.
❖ Monthly Chat with Mayor Community Meetings: These meetings will be generally held on the second Monday at 5pm each month, but it might be moved to other Mondays if needed. The location will rotate
so
that
we
cover
different
businesses
each
month.
➢ Special Mayor Chat at Sunny View Retirement Center on November 25th with a focus on senior services.
➢ The December Monthly Chat was held a t Azuma Japanese Cuisine at t he Portal Shopping Mall.
It
was
very
well
attended.
1 ❖ Process to Request Certificate of Recognition or Commendation: ➢ To ensure such requests are handled as smoothly and efficiently as possible, the City Manager’s Office
has
implemented
a
dedicated
process.
➢ We kindly ask that you complete the following form, which will allow Mayor Chao to present a certificate of recognition: https://cupertino.gov/councilmeetingrequest ❖ Proclamations at Council meetings : This year, I plan to follow a tradition upheld by some former Cupertino
mayors
and
other
mayors
in
recognizing
organizations
or
individuals
with
proclamations
during
Council
meetings.
My
goal
is
to
honor
those
who
have
made
consistent
and/or
significant
contributions
to
Cupertino,
with
an
emphasis
on
those
who
are
less
well-known.
If
you
have
any
suggestions,
please
feel
free
to
me
at
Proclamations for contributions will generally be presented at the second Council meeting of each month, while
the
first
meeting
will
continue
to
recognize
special
observances
(e.g.,
awareness
months
or
weeks)
as
before.
You
are
also
welcome
to
submit
suggestions
for
these
recognitions.
Section 2: Committee Assignment
2025-11-26 attended the West Valley Mayors and Managers meeting - This is a monthly meeting, where mayors and city managers give updates about their cities.
Section 3: Activities by Date (Date, Title, and Description): NOTE: ● This list does not include internal meetings with staff only, such as prep sessions or meetings with the City Manager. ● This list includes activities to “represent the community I am elected to serve”, “to respond to community needs and complaints,” and “to communicate policies and programs to residents,” among other responsibilities of a City Councilmember. ● Due to my work schedule, I have cut down on the event attendance for ceremonial purposes, especially those I have 2 attended almost every year in the past. Instead, I focus more of my time on constituent services. 2025-12-01 attended the community meeting about Living Safely with Coyotes with wildlife experts from
the
County
and
MidPen
Open
Space
- The experts presented best practices and then residents shared their specific concerns. 2025-12-01 accepted the gift from Xianning City Government for the 70th anniversary of Cupertino, presented
by
the
Xianning
Friendship
City
Committee
- The four councilmembers present took a photo with the President of the Xianning Friendship City
Committee..
2025-12-04 attended the STAR Award by the Cupertino Chamber of Commerce - They presented an award for Mike Foules of Apple and one employee each from the City, CUSD, FUHSD, Sheriff’s
Office,
and
Fire
Department
and
more.
2025-12-05 attended the Tree Lighting Ceremony at Quinlin Center - Gave a remark as the Mayor and welcomed Santa. 2025-12-06 attended the Holiday Sale at the Palo Alto Art Center, invited by the Cupertino Art Commissioner
Gurmeet
Lamba
- The Palo Alto Art Center is located at the old Palo Alto City Hall. The center has become a world renowned
ceramic
place,
offering
classes
7 days
a
week
and
generating
revenue
for
the
City
of
Palo
Alto.
There
were
artists
selling
their
creations
from
multiple
cities,
including
Cupertino
there.
2025-12-06 attended a gathering hosted by the Hebei Chamber of Commerce and Air China - Professor Xiaojing Dong of the Santa Clara University Business School gave a speech on AI and Global
Supply
Chain,
where
she
gave
an
introduction
of
AI
and
how
they
are
using
data
analysis
to
help
solve
business
issues,
such
as
those
involving
the
global
supply
chain.
- Air China gave a presentation on their new programs, such as family plan or multiple-trip plan. 2025-12-06 attended the annual fundraising of the Evergreen Muslim Community Center 2025-12-07 attended the Christmas party of the River of Life Church at the China Stix restaurant 2025-12-07 attended the Candlelight Service at the West Valley Neighborhood Church Section 4: Information Access Useful to My Constituents (not updated):
1. Public Comments Webpage and Email A new page has been added to the City’s website on how to submit public comments for Council meetings. It explains the process for submitting written comments on City Council agenda and nonagenda
items. A dedicated email address, [email protected], was created for members 3 of the public to send in their comments. This email address is also posted on City Council agendas.
The intent of using this dedicated email is to ensure comments are efficiently routed and tracked. Emails sent to this address are automatically distributed to the City Council, City Manager, Deputy City Manager, and City Clerk, and an autoresponder confirms receipt. This process is especially helpful during periods of high public input. Comment Submission Guidelines:
2. Information Memo posted on the City website: City Council Informational Memos are now available on the City website. The information can be accessed from the City website at cupertino.org/memos and the City Council page. You can also find the page by entering search terms “info memos” at the top of the website. ★ Anyone may use the eNotification signup to receive informational memo updates by email.
★ The info memos are now hosted in the digital archive as all other city records. ★ Click “+” to zoom in. ★ On a laptop: ○ To open the document as PDF, click on the Print icon and then click on “Download &
Print”.
The
downloaded
will
appear
in
a
new
tab
for
viewing.
○ This does not work on Safari browser on an iPhone. ★ To copy and paste text, you must open it as PDF and then copy & paste from there. New memos posted, since last report: ● No new info memos published since February 28 ● Recordings of Commission Meetings: Starting in June, commission meetings will be recorded for viewing later, although no teleconferencing
to
allow
remote
participation.
- Find the recordings here under each commission.
4. How to Search an agenda item: A community member showed me a way to search for items on the past city meetings: ● Go to this page: https://cupertino.legistar.com/Calendar.aspx ○ Make sure that “Calendar” is selected from the top row of tabs and the “List View” is
selected
from
the
bottom
row
of
tabs.
○ Enter the search term, such as “investment report”. Choose the year or select “All Years”
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