ATTACHMENT C
Budgeting - Expense Projections by FY and Calendar Year Line # Site Costs City Hall
Improvement
Jul-Dec 2025 Jan-Jun 2026 Jul-Dec 2026 Jan-Jun 2027 Jul-Dec 2027 Jan-Jun 2028 Jul-Dec 2028 Jan-Jun 2029 Jul-Dec 2029 Jan-Jun 2030 1 Surveying $159,352 $79,676 $79,676
2 Site Support Costs (CEQA and
Environmental Planning)
3 Environmental Assessments,
POESA/PEA Costs
4 Hazardous Waste Removal (DTSC)
5 DTSC Fees
6 Geotechnical Surveys and
Engineering
$159,352 $79,676 $79,676
Planning Costs 2025 Costs Jul-Dec 2025 Jan-Jun 2026 Jul-Dec 2026 Jan-Jun 2027 Jul-Dec 2027 Jan-Jun 2028 Jul-Dec 2028 Jan-Jun 2029 Jul-Dec 2029 Jan-Jun 2030 7 Legal Fees
8 Bridging Architectural Fees $759,017 $75,902 $303,607 $303,607 $37,951 $37,951 9 City Permitting $637,407 $318,704 $318,704
10 Preliminary Tests, Hazmat Testing $318,704 $79,676 $79,676 $79,676 $79,676 11 Energy and Specialty Consultants $159,352 $39,838 $39,838 $39,838 $39,838 12 Other Costs - Planning (Other
Permits, Fees)
$318,704 $79,676 $79,676 $79,676 $79,676
Construction Costs 2025 Costs Jul-Dec 2025 Jan-Jun 2026 Jul-Dec 2026 Jan-Jun 2027 Jul-Dec 2027 Jan-Jun 2028 Jul-Dec 2028 Jan-Jun 2029 Jul-Dec 2029 Jan-Jun 2030 13 Main Construction Design-Build
Contractor + 10% Change Order
Contingency
$28,973,046 Construction Cost
Estimate - Oct 2025
$31,870,351 $4,780,553 $4,780,553 $9,561,105 $9,561,105 $3,187,035 14 Construction Management Fees $2,230,925 $55,773 $55,773 $111,546 $111,546 $167,319 $167,319 $669,277 $669,277 $223,092 15 Hazardous Waste Abatement $956,111 $119,514 $119,514 $358,541 $358,541 16 Other Costs - Construction $956,111 $119,514 $119,514 $358,541 $358,541 17 Interim Workplace Rental and/or
Build
$1,500,000 $262,500 $262,500 $150,000 $150,000 $150,000 $150,000 $375,000 Construction Cost Updated: 10/09/25
Delivery Method: Design-Build
October 2025 City Hall Improvements Project Page 1 of 3
ATTACHMENT C
Testing & Inspection Costs 2025 Costs Jul-Dec 2025 Jan-Jun 2026 Jul-Dec 2026 Jan-Jun 2027 Jul-Dec 2027 Jan-Jun 2028 Jul-Dec 2028 Jan-Jun 2029 Jul-Dec 2029 Jan-Jun 2030 18 Construction Tests $318,704 $47,806 $47,806 $95,611 $95,611 $31,870 19 Construction Inspections $637,407 $95,611 $95,611 $191,222 $191,222 $63,741 20 Commissioning $637,407 $111,546 $111,546 $414,315
Furniture & Equipment Costs 2025 Costs Jul-Dec 2025 Jan-Jun 2026 Jul-Dec 2026 Jan-Jun 2027 Jul-Dec 2027 Jan-Jun 2028 Jul-Dec 2028 Jan-Jun 2029 Jul-Dec 2029 Jan-Jun 2030 21 Standalone Furniture and
Equipment
$1,912,221 $478,055 $478,055 $956,111
22 Audio Visual Equipment (Escalated
to 2029)
$1,147,333 $286,833 $286,833 $573,666
SUBTOTALS (no esc. or contingency) $44,678,458 $75,902 $717,922 $717,922 $611,187 $611,187 $5,799,021 $5,799,021 $12,260,731 $12,260,731 $5,824,830 Jul-Dec 2025 Jan-Jun 2026 Jul-Dec 2026 Jan-Jun 2027 Jul-Dec 2027 Jan-Jun 2028 Jul-Dec 2028 Jan-Jun 2029 Jul-Dec 2029 Jan-Jun 2030 23 Escalation - 5% per Year, 20.71%
Total to Mid-Point Construction
$8,099,063 $1,214,859 $1,214,859 $2,429,719 $2,429,719 $809,906 24 Project (Owner) Contingency (for
Unforeseen Items)
$1,593,518 $79,676 $79,676 $717,083 $717,083
26 PROJECT TOTALS $54,371,039 $75,902 $717,922 $717,922 $611,187 $611,187 $7,093,556 $7,093,556 $15,407,533 $15,407,533 $6,634,736 Expenses by FY $54,371,039
Expenses by Calendar year $54,371,039 $75,902 $6,634,736 2025 20302026 2027 2028 2029
FY25-26 FY26-27 FY27-28 FY28-29 FY29-30
$793,824 $1,329,109 $7,704,743 $22,501,089 $22,042,269
$1,435,844 $1,222,374 $14,187,112 $30,815,066
October 2025 City Hall Improvements Project Page 2 of 3
ATTACHMENT C
Budgeting - Encumbrance Projections by FY
Line # Encumbrances/Contracts 2025 Costs
1 Surveying $159,352
6 Geotechnical Surveys & Engineering $159,352
8 Bridging Architectural Fees $759,017
10 Preliminary Tests, Hazmat Testing $318,704
11 Energy and Specialty Consultants $159,352
14 Construction Management Fees $2,230,925
9 City Permitting $637,407
12 Other Costs - Planning (Other
Permits, Fees)
$318,704
13 Main Construction Design-Build
Contractor + 10% Change Order
Contingency
$31,870,351
15 Hazardous Waste Abatement $956,111
16 Other Costs - Construction $956,111
17 Interim Workplace Rental and/or
Build
$1,500,000
18 Construction Tests $318,704
19 Construction Inspections $637,407
20 Commissioning $637,407
21 Standalone Furniture and $1,912,221
22 Audio Visual Equipment $1,147,333
25 Project (Owner) Contingency $1,593,518
SUBTOTAL $46,271,976
24 Escalation $8,099,063
TOTAL BY FY $54,371,039
Construction Cost Updated: 10/09/25
Delivery Method: Design-Build
$1,593,518
$3,824,198 $43,973,600 $5,017,464 $0$1,555,777
$1,147,333
$93,273 $7,322,694 $683,096
$637,407
$1,912,221
$637,407
$1,555,777 $3,730,925 $36,650,906 $4,334,368 $0
$1,500,000
$318,704
$956,111
$956,111
$31,870,351
$2,230,925
$318,704
$637,407
$159,352
$759,017
$318,704
$159,352
FY25-26 FY26-27 FY27-28 FY28-29 FY29-30
$159,352
October 2025 City Hall Improvements Project Page 3 of 3