Tuesday, March 17, 2026
5:45 PM
CITY OF CUPERTINO
Televised Special Meeting (5:45) and Televised Regular City Council Meeting (6:45)
10350 Torre Avenue, Council Chamber and via Teleconference City Council
KITTY MOORE, MAYOR
LIANG CHAO, VICE MAYOR
J.R. FRUEN, COUNCILMEMBER
SHEILA MOHAN, COUNCILMEMBER
R "RAY" WANG, COUNCILMEMBER
IN PERSON AND TELECONFERENCE MEETING
For more information: (408) 777-3200 | www.cupertino.gov AGENDA
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IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION OPTIONS TO OBSERVE:
Members of the public wishing to observe the meeting may do so in one of the following ways:
1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue. 2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 3) Watch a live stream online at www.Cupertino.gov/youtube and www.Cupertino.org/webcast
4) Attend in person at a remote Teleconference Location noticed pursuant to Gov. Code 54953(b)(2), which location, if noticed, would be stated on the cover page of this agenda.
OPTIONS TO PARTICIPATE AND COMMENT:
Members of the public wishing to address the City Council may do so in the following ways:
1) Appear in person for Open Session at Cupertino Community Hall.
A. During “Oral Communications”, the public may comment on matters not on the agenda, and for agendized matters, the public may comment during the public comment period for each agendized item.
B. Speakers are requested to complete a Speaker Card. While completion of Speaker Cards is voluntary and not required to attend the meeting or provide comments, it is helpful for the purposes of ensuring that all speakers are called upon.
C. Speakers must wait to be called, then proceed to the lectern/podium and speak into the microphone when recognized by the Mayor.
D. Speakers are limited to three (3) minutes each. However, the Mayor may reduce the speaking time depending on the number of people who wish to speak on an item. A speaker representing a group between 2 and 5 members of the public in attendance may have up to 2 minutes per group member to speak, up to 10 minutes maximum.
E. Please note that due to cyber security concerns, speakers are not allowed to connect any personal devices at the lectern/podium. However, speakers that wish to share a document (e.g. presentations, photographs or other documents) during oral comments may do so in one of the following ways:
a) At the overhead projector at the podium, or
b) E-mail the document to [email protected] by 3:00 p.m. and staff will advance the
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slides/share the documents during your oral comment.
2) Written Communications as follows:
A. E-mail comments to the City Council for Open Session at [email protected] as follows:
a. E-mail comments must be received by 4:00 p.m. on the day of the meeting in order to be forwarded to the City Council before the meeting.
b. Emailed comments received following agenda publication but prior to, or during, the meeting, will be posted to the City’s website after the meeting. c. These e-mail comments will also be received by each City Councilmember, the City Manager, and the City Clerk’s Office. Comments on non-agenda items sent to any other email address will be included upon the sender's request.
B. Regular mail or hand delivered addressed to the: City Council, City Hall, 10300 Torre Avenue, Cupertino, CA 95014
3) Open Session Teleconference in one of the following ways:
A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in advance by clicking on the link below to access the meeting:
https://cityofcupertino.zoom.us/webinar/register/WN_UdQ7GohZSrefTk5VVQEwcQ a) Registrants will receive a confirmation email containing information about joining the webinar.
b) Speakers will be recognized by the name they use for registration. Once recognized, speakers must click ‘unmute’ when prompted to speak.
c) Please read the following instructions about technical compatibility carefully: One can directly download the teleconference (Zoom) software or connect to the meeting in their internet browser. If a browser is used, make sure the most current and up-to-date browser, such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+.
Certain functionality may be disabled in older browsers, including Internet Explorer.
B. By Phone (Audio only): No registration is required in advance and speakers may join the meeting as follows:
a) Dial 669-900-6833 and enter WEBINAR ID: 880 1063 5949 b) To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6 c) Speakers will be recognized to speak by the last four digits of their phone number.
C. Via an H.323/SIP room system:
Join from an H.323/SIP room system:
H.323:
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144.195.19.161 (US West)
206.247.11.121 (US East)
Meeting ID: 880 1063 5949
SIP: [email protected]
D. Online via the teleconferencing device (Audio and Video) being used to provide access to the meeting from a remote Teleconference Location noticed pursuant to Gov. Code 54953(b)(2), which location, if noticed, would be stated on the cover page of this agenda. a) Speakers are required to notify the City Clerk via email to [email protected] prior to noon on the date of the meeting during which they plan to participate and comment from the remote location noticed to ensure the City Clerk is prepared to accept their comment. b) If the teleconferencing device malfunctions impeding access to the meeting from the remote location, the speaker may alternatively participate via the other options for remote participation provided above.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby called for Tuesday, March 17, 2026, commencing at 5:45 p.m. in Community Hall Council Chamber, 10350 Torre Avenue, Cupertino, California 95014 and via teleconference. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, “Special Meeting."
SPECIAL MEETING
ROLL CALL - 5:45 PM
10350 Torre Avenue and via Teleconference
STUDY SESSION
1. Subject: Study Session on the Housing Development Project at 10333 N. Wolfe Road.
Recommended Action: Receive Santa Clara County staff’s presentation and provide feedback on the project.
Staff Report
A - County of Santa Clara Staff Report
ADJOURNMENT
REGULAR MEETING
CALL TO ORDER - 6:45 PM
10350 Torre Avenue and via Teleconference
PLEDGE OF ALLEGIANCE
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ROLL CALL
CLOSED SESSION REPORT
CEREMONIAL ITEMS
POSTPONEMENTS AND ORDERS OF THE DAY
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Council on any matter within the jurisdiction of the Council and not on the agenda for discussion. Oral Communications shall be limited to 30 minutes. Additional speakers wishing to comment on non-agenda items may be given time to speak at the end of the agenda, after the City Manager's report. Individual speakers are limited to three (3) minutes. As necessary, the Chair may further limit the time allowed to individual speakers, or reschedule remaining comments to the end of the meeting on a first come first heard basis, with priority given to students. In most cases, State law will prohibit the Council from discussing or making any decisions with respect to a matter not listed on the agenda. A councilmember may, however, briefly respond to statements made or questions posed by speakers. A councilmember may also ask a question for clarification, provide a reference for factual information, request staff to report back concerning a matter, or request that an item be added to a future City Council agenda in response to public comment.
CONSENT CALENDAR (Items 1-9)
Items appearing on the Consent Calendar are considered routine City business and may be approved by one motion. Typical items may include meeting minutes, awards of contracts, the ratification of accounts payable, and second readings of ordinances. Any member of the Council may request to have an item removed from the Consent Calendar based on the rules set forth in the City Council Procedures Manual. Members of the public may provide input on one or more consent calendar items when the Mayor asks for public comments on the Consent Calendar.
1. Subject: Approval of February 24, 2026 City Council meeting minutes Recommended Action: Approve the February 24, 2026 City Council meeting minutes A - Draft Minutes
2. Subject: Approval of March 3, 2026 City Council meeting minutes Recommended Action: Approve the March 3, 2026 City Council meeting minutes A - Draft Minutes
3. Subject: Ratifying Accounts Payable for the periods ending February 13, 2026, and February 27, 2026
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Recommended Action: A. Adopt Resolution No. 26-027 ratifying Accounts Payable for the Period ending February 13, 2026; and
B. Adopt Resolution No. 26-028 ratifying Accounts Payable for the Period ending February 27, 2026
Staff report
A – Draft Resolution 2.13.26
B – AP Payment Register for the Period Ending 2.13.26
C – Draft Resolution 2.27.26
D – AP Payment Register for the Period Ending 2.27.26
4. Subject: Review of Future agenda items requested by City Councilmembers (“TBD List”).
Recommended Action: Review the TBD list and accept the staff recommendations for all items.
Staff Report
A - TBD List as of March 2026
5. Subject: Award of Agreement to Tyler Technologies, Inc., for the two-year implementation of a new Enterprise Resource Planning (ERP) system in the amount of $1,785,144, along with three additional years of SaaS maintenance and support totaling $775,956, for a not-to-exceed total of $2,561,100; Authorize the City Manager to extend the Contract annually for up to five additional years at an annual escalation rate of 3%, for a total not-to-exceed of $1,424,907, provided pricing and services remain acceptable.
Recommended Action: 1. Approve a five-year agreement with Tyler Technologies, Inc., for the Tyler ERP system for a total not-to-exceed amount of $2,561,100;
2. Authorize the City Manager to execute the Contract with Tyler Technologies when all conditions have been met; and
3. Authorize the City Manager to extend the Contract annually for up to five additional years at an annual escalation rate of 3%, for a total not-to-exceed of $1,424,907, provided pricing and services remain acceptable.
Staff Report
A - Draft Agreement
B - CC Resolution No. 25-007
6. Subject: Approval of a fifth amendment to Granicus, LLC., to renew Enterprise Government Experience Cloud Services subscription for $578,626 plus a contingency of $57,863 over three years, for a not-to-exceed amount of $636,489.
Recommended Action: Authorize the City Manager to execute the Fifth Amendment to the agreement with Granicus, LLC., to renew Enterprise Government Experience Cloud Services subscription for a three-year not-to-exceed amount of $636,489, within the total not-to-exceed agreement amount of $1,334,026.
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Staff Report
A - Draft Fifth Amendment
B - Fourth Amendment
C - Third Amendment
D - Second Amendment
E - First Amendment
F - Base Agreement
7. Subject: 2025 General Plan and Housing Element Annual Progress Report.
Recommended Action: Receive the General Plan and Housing Element Annual Progress Report for the 2025 Reporting Year (Attachments A, B, and C).
Staff Report
A - General Plan Annual Report for 2025 Reporting Year
B - 2025 Cupertino Housing Element APR (Sub-attachment to Attachment A) C - LCI APR Guidelines Memo for Reporting Year 2025
8. Subject: Award a construction contract for roofing system repairs at Quinlan Community Center and Sports Center to Roofing & Solar Construction, Inc. in the amount of $650,000; Authorization of construction contingency amount of $65,000 (10%) for a total contract amount of $715,000.
Recommended Action: 1. Approve the award of construction contract for the Sports Center and Quinlan Community Center Roofing System Replacement Project in the amount of $650,000 to Roofing & Solar Construction, Inc.;
2. Authorize the City Manager to execute the construction contract when all conditions have been met; and
3. Authorize the Director of Public Works to execute any necessary change orders up to a construction contingency amount of $65,000 (10%) for a total contract amount of $715,000.
Staff Report
A - Draft Contract
9. Subject: Award a construction contract for the 2025 Concrete Reconstruction Project to Villalobos & Associates, Inc. for removal and replacement of concrete curbs, gutters, sidewalks, and pedestrian ramps in the amount of $1,105,202.14; Authorize construction contingency to allow for unforeseen conditions in the amount of $110,520.21 (10%) for a total contract amount of $1,215,722.35.
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Recommended Action: 1. Award a construction contract for the 2025 Concrete Reconstruction Project (project number 2025-103) in the amount of $1,105,202.14 to Villalobos & Associates, Inc.;
2. Authorize the City Manager to execute the construction contract when all conditions have been met; and
3. Authorize the Director of Public Works to execute any necessary change orders up to a construction contingency amount of $110,520.21 (10%) for a total contract amount of $1,215,722.35.
Staff Report
A - Draft Contract
ACTION CALENDAR
10. Subject: Follow-Up Analysis of Potential Revenue Ballot Measure Options (Continued on February 19, 2026)
Recommended Action: Receive the follow-up analysis regarding potential revenue ballot measure options and provide direction to staff regarding further evaluation or pursuit of tax ballot measures for potential revenue measures, including business license tax restructuring, Utility Users Tax considerations, and local sales tax options.
Staff Report
A – Revenue Enhancement Opportunities Report (02.2026)
B - Revenue Tax Measure (2026.02.19)
C - Revenue Enhancement Opportunities Report (02.2026)
11. Subject: Blesch Property Study on Opportunities for Optimal Use Recommended Action: Receive the presentation and accept staff recommendation or other available options on the future use of the property:
1. Direct staff to further evaluate concepts and costs associated with demolition of the existing structure and initiate planning for conversion of the property to passive park and recreation uses, with no new building structures and minimal grading to avoid floodway impacts (staff recommendation);
2. Modify the Scope of Park Improvements; or
3. Retain the Existing Structure; or
4. Build a New Structure; or
5. Defer Action.
Staff Report
A - Aerial Photograph
B - Parks and Recreation System Master Plan Map D-1
C - Labyrinth Concepts
PUBLIC HEARINGS
Government Code Section 65103.5 limits the distribution of copyrighted material associated with the review of development projects. Members of the public wishing to view plans that cannot otherwise be
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distributed under Govt. Code Section 65103.5 may make an appointment with the Planning Division to view them at City Hall by sending an email to [email protected]. Plans will also be made available digitally during the hearing to consider the proposal.
12. Subject: Consider a Tentative Map, Architectural and Site Approval, and Tree Removal Permit for the construction of a 51-unit townhome condominium development on Housing Element Priority Housing Sites 25 through 28. The project utilizes Senate Bill 330 and provisions of State Density Bonus law. (Application No(s): TM-2024-009, ASA-2024-015, TR-2024-044; Applicant: SummerHill Homes, LLC; Location: 10857, 10867, 10877, and 10887 Linda Vista Drive; APNs: 356-06-001, -002, -003, and -004).
Recommended Action: 1. Find the project exempt from the California Environmental Quality Act (CEQA);
2. Make the required findings of No Net Loss (SB 166); and
3. Approve the following permits:
a. Adopt Resolution No. 26-029 approving Tentative Final Map (TM-2024-009) (Attachment A);
b. Adopt Resolution No. 26-030 approving Architectural & Site Approval Permit (ASA-2024-015) (Attachment B); and
c. Adopt Resolution No. 26-031 approving Tree Removal Permit (TR-2024-044) (Attachment C).
Staff Report
A - Draft Resolution for TM-2024-009
B - Draft Resolution for ASA-2024-015
C - Draft Resolution for TR-2024-044
D - Applicable Standards Matrix
E - AB 130 CEQA Exemption Memo
F - Alternative Means and Methods Request Approval
G - County Fire Review Letter
H - Geotechnical Report
I - Geotechnical Report Peer Review
J – Biological Report
K – Biological Report Peer Review
L – Phase I Environmental Site Assessment
M – Phase II Environmental Site Assessment
N – Phase I and Phase II ESA Applicant Review
O – Phase I and II ESA Peer Review
P - Underground Storage Tank Closure Report
Q - Public Comments (2-25-2026 to 3-10-2026)
R - Public Comments (01-01-2024 to 02-24-2026)
S – Final Transportation Study
T – Project Site Plan
ITEMS REMOVED FROM THE CONSENT CALENDAR
CITY MANAGER REPORT
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13. Subject: City Manager Report
A - City Manager's Report
ORAL COMMUNICATIONS - CONTINUED
COUNCILMEMBER REPORTS
14. Subject: Councilmember Reports
A - Councilmember Report, Fruen
B - Councilmember Report, Moore
C - Councilmember Report, Wang
FUTURE AGENDA ITEMS
The Upcoming Draft Agenda Items Report is a tentative council meeting agenda calendar that lists upcoming City Council meeting dates and tentative agenda items, all of which are subject to change.
15. Subject: Upcoming Draft Agenda Items Report
A - Upcoming Draft Agenda Items Report
ADJOURNMENT
Lobbyist Registration and Reporting Requirements: Individuals who influence or attempt to influence legislative or administrative action may be required by the City of Cupertino’s lobbying ordinance (Cupertino Municipal Code Chapter 2.100) to register and report lobbying activity. Persons whose communications regarding any legislative or administrative are solely limited to appearing at or submitting testimony for any public meeting held by the City are not required to register as lobbyists.
For more information about the lobbying ordinance, please contact the City Clerk’s Office at 10300 Torre Avenue, Cupertino, CA 95014; telephone (408) 777-3223; email [email protected]; and website: www.cupertino.org/lobbyist.
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation challenging a final decision of the City Council must be brought within 90 days after a decision is announced unless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the City Clerk’s office for more information or go to http://www.cupertino.org/cityclerk for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should
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call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format.
Any writings or documents provided to a majority of the Cupertino City Council after publication of the packet will be made available for public inspection in the City Clerk’s Office located at City Hall, 10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Council packet archives linked from the agenda/minutes page on the City web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website.
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CITY OF CUPERTINO
Agenda Item
26-14827 Agenda Date: 3/17/2026
Agenda #: 1.
Subject: Study Session on the Housing Development Project at 10333 N. Wolfe Road.
Receive Santa Clara County staff’s presentation and provide feedback on the project.
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COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: March 17, 2026
Subject
Study Session on the Housing Development Project at 10333 N. Wolfe Road.
Recommended Action
Receive Santa Clara County staff’s presentation and provide feedback on the project.
Background
The County through the Office of Supportive Housing (OSH) identified property located at 10333 N. Wolfe Road, Cupertino for the implementation of the 2016 Measure A Affordable Housing Bond and in a manner consistent with the strategies of the 2020-2025 Community Plan to End Homelessness. Subsequently, on February 6, 2024, the Board approved the selection of Eden Housing to serve as the County’s development partner. The attached report from the County provides a brief description of the community engagement conducted to date and details about the proposed project. The goal of this study session is to receive the County presentation and update of the project status and provide feedback for County consideration.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
None
Council Goal:
Housing
_____________________________________
Prepared by: Benjamin Fu, Director of Community Development Department Reviewed by: Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A – County of Santa Clara Staff Report
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County of Santa Clara
Office of the County Executive
County Government Center, East Wing
70 West Hedding Street
San Jose, California 95110
(408) 299-5105
Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg, Margaret Abe-Koga County Executive: James R. Williams
March 4, 2025
TO: Tina Kapoor, City Manager, City of Cupertino
FROM: Consuelo Hernandez, Deputy County Executive
SUBJECT: Update on Cupertino Housing Development
Background
The County through the Office of Supportive Housing (OSH) has actively been identifying sites for possible acquisition throughout the County to accelerate the implementation of the 2016 Measure A Affordable Housing Bond and in a manner consistent with the strategies of the 2020- 2025 Community Plan to End Homelessness. As part of its agenda on March 14, 2023 (Item No. 78), the Board approved a delegation of authority for administration to enter into a Property Exchange Agreement with Wolfe Properties, LLC, to potentially exchange County-owned real property located at 10591 N. De Anza Boulevard, Cupertino for real property located at 10333 N. Wolfe Road, Cupertino.
Subsequently, on February 6, 2024 (Item No. 64), the Board approved the selection of Eden Housing to serve as the County’s development partner. On March 25, 2024, County staff provided a housing development update to the City of Cupertino to introduce the Eden team and the project timeline. The following provides a brief description of the community engagement conducted to date and details about the proposed project.
Community Engagement Summary
Since the last update to the full City Council, the project team has continued to make progress by building upon the connections made from the project’s initial outreach to community leaders.
The County, Eden, Architects and Engage FORA initiated the engagement process with two concurrent objectives:
1. Engage 15 School Districts throughout the West Valley of Santa Clara County, Districts identified by former County Supervisor Joe Simitian, to understand how the project can best serve educators and school staff.
2. Engage project neighbors and the broader Cupertino community to ensure the design reflects local values, incorporates community insights, and fosters neighborhood support.
Our engagement began in early 2024 with the Connection Phase, where we interviewed a broad range of Cupertino community members and School District leaders and educators. Next we 14 CC 03-17-2026
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began the public Listening Phase, where we collected feedback on priorities from educators and the Cupertino community at a variety of events. These insights informed the subsequent Cocreation Phase workshops and activities, in which community members were invited to shape the design in meaningful and relevant ways, based on those priorities. During the Co-creation Phase, we confirmed the requirement for a distinct secondary emergency access to the site with the Santa Clara County Fire Department. Until this point, community members had not voiced any existential issues with the proposed project. However, discussions around a potential emergency connection at Auburn Drive through the wall along the shared property line raised concerns among neighbors, prompting heightened community interest.
In response, we held additional listening sessions with North Portal neighbors and postponed our final co-creation workshop to ensure these perspectives were fully considered. We largely heard that the neighbors did not support any connection through the wall. This input sparked an alternative call from the broader community for a public bike and pedestrian connection through the existing wall.
A full summary of the community engagement efforts are documented in a Community Engagement and Impact Report published on the project website, which is part of the Accountability Phase https://www.wolferoadhousing.com/home/#CommunityEngagement.
Since the initial kick-off in 2024, this project have formally hosted over 27 engagement sessions in addition to numerous informal email and conversation updates and discussions with stakeholders and the community.
Project Status and Next Steps
The County worked closely with the property owner and the City to include the property as an opportunity site in the Housing Element
After receiving significant community input the County, Eden, Architects and Engage FOR A developed the following two phased housing plan for the property.
Phase 1: Educator + School District Employee Housing
Unit Count: 94 Homes
Mix of Two-Story Townhomes and Walk-up Flats
Parking Count: 95 Spaces
Ratio: 1.01 Spaces Per 1 Unit
100% Income-Restricted with mix of Low-Income and Moderate-Income units City BMR Units: 0
Phase 2: Affordable Housing for Low-Income Families
Unit Count: 157 Homes
Mix of 3BD, 2BD, 1BD and Studio Apartments
Parking Count: 145 Spaces
Ratio: 0.93 Spaces Per 1 Unit
100% Affordable Housing with mix of ELI, VLI and LI units City BMR Units: 51
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County of Santa Clara
Office of the County Executive
County Government Center, East Wing
70 West Hedding Street
San Jose, California 95110
(408) 299-5105
Board of Supervisors: Sylvia Arenas, Betty Duong, Otto Lee, Susan Ellenberg, Margaret Abe-Koga County Executive: James R. Williams
An entitlement application was submitted to the City Cupertino in June 2025. Eden is working diligently to resubmit their Land Review application and respond to all outstanding comments with the intent of meeting the deadline for an April Planning Commission Hearing. In addition, there are several pending secondary access items that need to be resolved and the County is working closely with CalTrans to secure the preferred alternative as further summarized in the presentation.
We thank the City of Cupertino for their continued partnership in brining a mixed income community to reality.
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CITY OF CUPERTINO
Agenda Item
26-14896 Agenda Date: 3/17/2026
Agenda #: 1.
Subject: Approval of February 24, 2026 City Council meeting minutes Approve the February 24, 2026 City Council meeting minutes CITY OF CUPERTINO Page 1 of 1 Printed on 3/12/2026
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DRAFT MINUTES
CUPERTINO CITY COUNCIL
Tuesday, February 24, 2026
SPECIAL MEETING
At 3:07 p.m., Mayor Kitty Moore called the Special City Council Meeting to order at 10300 Torre Avenue, City Hall Conference Room C and via Teleconference; and Teleconference Location Pursuant to Gov. Code 54953(b)(2): 200 E. Santa Clara St., 18th Fl, San Jose, CA 95113.
ROLL CALL
Present: Mayor Kitty Moore, Vice Mayor Liang Chao (3:07), and Councilmembers J.R. Fruen (participated remotely) and Sheila Mohan. Absent: R “Ray” Wang.
Councilmember Fruen confirmed that he was in the noticed public location, posted the notice of the meeting at the remote location and that no other individuals over the age of 18 were with him and that no one had indicated to him that they were intending to make public comment or address the Council.
CONSENT CALENDAR
1. Subject: Approval of first amendment to extend the term, through April 30, 2026, of the Interim City Attorney Agreement for City Attorney services by and between the City of Cupertino and Aleshire & Wynder, LLP, with Floy Andrews as Interim City Attorney Recommended Action: Approve the first amendment, extending the term through April 30, 2026, of the Interim City Attorney Agreement for City Attorney services with Aleshire & Wynder, LLP
Written communications for this item included an email to the Council.
Mayor Moore opened the public comment period and, seeing no one, closed the public comment period.
MOTION: Fruen moved and Mohan seconded to approve the Consent Calendar as 18 CC 03-17-2026
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presented. The motion passed with the following vote: Ayes: Moore, Chao, Fruen, and Mohan. Noes: None. Abstain: None. Absent: Wang.
ADJOURNMENT
At 3:09 p.m., Mayor Kitty Moore adjourned the Special City Council Meeting.
Minutes prepared by:
__________________________________
Kirsten Squarcia, Recording Secretary
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CITY OF CUPERTINO
Agenda Item
25-14671 Agenda Date: 3/17/2026
Agenda #: 2.
Subject: Approval of March 3, 2026 City Council meeting minutes Approve the March 3, 2026 City Council meeting minutes
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DRAFT MINUTES
CUPERTINO CITY COUNCIL
Tuesday, March 3, 2026
At 5:32 p.m., Mayor Moore called the Special City Council Meeting to order in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference; and Teleconference Location Pursuant to Gov. Code 54953(b)(2): Boca Raton Resort, Hotel Lobby, 501 E Camino Real, Boca Raton, FL 33432.
ROLL CALL
Present: Mayor Kitty Moore, Vice Mayor Liang Chao, and Councilmembers J.R. Fruen, Sheila Mohan, and R “Ray” Wang (participated virtually).
Councilmember Wang confirmed that he was in the noticed public location, that he had posted the notice of the meeting at his remote location and that no other individuals over the age of 18 were with him and that no one had indicated to him that they were intending to make public comment or address the Council.
ACTION CALENDAR
1. Subject: Parkland Ballot Measure - Mapping, Zoning, Legal Review, and Election Considerations (Continued on February 19, 2026).
Recommended Action: Receive the report and provide direction to staff on whether to pursue development of a parkland rezoning ballot measure for consideration at the November 2026 election.
Written communications for this item included emails to Council.
Acting Director of Administrative Services Jonathan Orozco gave a verbal report.
Councilmembers asked questions and made comments.
Mayor Moore opened the public hearing and the following members of the public spoke:
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Jennifer Griffin
Jean Bedord
Peggy Griffin
Lisa Warren (virtually)
Planning Commissioner San Rao (representing self) (virtually) Councilmembers asked questions and made comments.
Mayor Moore closed the public hearing.
Council conducted the following straw poll:
• Moore and Chao supported the measure.
• Wang supported if recreational facilities were included. • Mohan supported but questioned urgency.
• Fruen opposed, but if measure proceeds, forgo polling due to cost concerns.
Council unanimously consented to provide the following direction to staff:
• Return to Council to consider existing designations, zoning corrections, and state law protections for recreational facilities and parkland sites. • Prepare a plan for a proposed parkland ballot measure, to be brought forward at a future date.
• Return to Council with a recommended scope of work for consultant services, including a proposed budget appropriation, a detailed work plan, and a timeline. o Provide options for Council to refine the consultant’s performance, specifically evaluating whether to proceed with polling or to move directly into community outreach.
• Include language regarding the inclusion of facilities and whether the way it is written could cause the ballot measure not to pass, and asked to review the wording to determine if it would create any issues.
STUDY SESSION
2. Subject: Study Session on options to comply with state law related to No Net Loss (SB166) due to the lack of adequate capacity to accommodate the City’s moderate and lower-income Regional Housing Needs Allocation (RHNA).
Recommended Action: Receive staff’s presentation and provide direction on housing site selection strategies to address the lack of adequate capacity to accommodate the City’s moderate and lower-income Regional Housing Needs Allocation (RHNA) as required by state law.
Written communications for this item included emails to Council and staff presentation.
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Assistant Director of Community Development Luke Connelly gave a presentation.
Councilmembers asked questions and made comments.
Mayor Moore opened the public comment period and the following members of the public spoke:
Greg Endom
Jennifer Griffin
Peggy Griffin
Lisa Warren (virtually)
Planning Commissioner San Rao (representing self) (virtually) Councilmembers asked questions and made comments.
Mayor Moore closed the public comment period.
Council unanimously consented to provide the following direction to staff:
• Authorize staff to hire a consultant to assist in the site identification and rezoning process.
• Maintain active dialogue with HCD (California Department of Housing and Community Development) to document the City's progress in addressing capacity deficiencies.
• Expand the scope of the current work program to research best practices and broader options for preserving retail beyond the ballot measure framework. • Investigate implementing maximum unit size limits to manage the scale of future projects.
• Proactively identify large-acreage or underutilized parcels and reach out to property owners to determine development interest.
ADJOURNMENT
At 6:56 p.m., Mayor Kitty Moore adjourned the Special City Council Meeting.
REGULAR MEETING
At 7:02p.m., Mayor Moore called the Regular City Council Meeting to order in the Cupertino Community Hall Council Chamber, 10350 Torre Avenue and via teleconference; and Teleconference Location Pursuant to Gov. Code 54953(b)(2): Boca Raton Resort, Hotel Lobby, 501 E Camino Real, Boca Raton, FL 33432.
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ROLL CALL
Present: Mayor Kitty Moore, Vice Mayor Liang Chao, and Councilmembers J.R. Fruen, Sheila Mohan, and R “Ray” Wang (participated virtually).
Councilmember Wang confirmed that he was in the noticed public location, that he had posted the notice of the meeting at his remote location and that no other individuals over the age of 18 were with him and that no one had indicated to him that they were intending to make public comment or address the Council.
CLOSED SESSION REPORT - None
CEREMONIAL ITEMS
1. Subject: Recognition of March as American Red Cross Month.
Recommended Action: Present proclamation recognizing March as American Red Cross Month.
American Red Cross Silicon Valley Chapter Board Member Stuart Chessen received the proclamation and provided a presentation.
Mayor Moore presented the proclamation recognizing March as American Red Cross Month.
2. Subject: Recognition of March as Youth Art Month.
Recommended Action: Present Proclamation recognizing March as Youth Art Month.
Santa Clara County Office of Education Arts Coordinator Sofia Fojas received the proclamation and provided remarks. The following 2025 Artist Award winners were recognized: Khushi Somesh, Anahi Shaikh, Lingshan Guan, Ivy Ma, and Iris Zheng.
Arts and Culture Commission Chair David Wang and Vice Chair Kiran Varshneya Rohra were present.
Mayor Moore presented the proclamation recognizing March as Youth Art Month.
POSTPONEMENTS AND ORDERS OF THE DAY
3. Subject: An update on the development of the Active Transportation Plan, including a summary of Phase 2, explanations of plan edits, revised scoring criteria, and next steps. (Continued on February 19, 2026)
Recommended Action: Continue this item to a future meeting date.
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MOTION: Moore moved and Mohan seconded to continue this item to a future date.
The motion passed with the following vote: Ayes: Moore, Chao, Fruen, Mohan and Wang. Noes: None. Abstain: None. Absent: None.
ORAL COMMUNICATIONS
Written communications for this item included emails to the Council.
The following members of the public spoke:
Jennifer Griffin discussed business displacement at the Super Kyo-Po shopping center in Santa Clara.
Rhoda Fry discussed the Linda Vista/Evulich development project.
Mark Fantozzi discussed the Linda Vista/Evulich development project.
DerChang Kau and Alice Lin discussed the Linda Vista/Evulich development project.
Chris Satterlee discussed staff’s work on the pickleball attenuation project.
Lisa Warren (virtually) discussed road narrowing and housing growth on traffic.
Call-In User_2 (virtually) discussed a code enforcement matter involving their home.
Planning Commissioner San Rao (representing self) (virtually) discussed De Anza Boulevard lanes and housing element sites.
David Y (virtually) discussed the Linda Vista/Evulich development project.
Louise Saadati (virtually) discussed the Cupertino for All organization and housing.
Vikram Saxena (virtually) discussed the Linda Vista/Evulich development project.
CONSENT CALENDAR (Items 4-6)
Mayor Moore opened the public comment period and, seeing no one, closed the public comment period.
MOTION: Fruen moved and Mohan seconded to approve Consent Calendar Items 4-6. The motion passed with the following vote: Ayes: Moore, Chao, Fruen, Mohan and Wang. Noes:
None. Abstain: None. Absent: None.
4. Subject: Approval of February 19, 2026 City Council meeting minutes.
Recommended Action: Approve the February 19, 2026 City Council meeting minutes. 25 CC 03-17-2026
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5. Subject: Receive the Monthly Treasurer's Report for January 2026.
Recommended Action: Receive the Monthly Treasurer's Report for January 2026.
6. Subject: Receive the Monthly Treasurer's Investment Report for January 2026.
Recommended Action: Receive the Monthly Treasurer's Investment Report for January 2026.
PUBLIC HEARINGS
7. Subject: Public hearing on the abatement of public nuisance from weeds or other fire hazards pursuant to provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No. 25-101.
Recommended Action: Conduct a public hearing for impacted property owners to contest the matter of proposed abatement and adopt the Resolution No. 26-023 ordering abatement of public nuisance from weeds or other fire hazards pursuant to provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No. 25-101 Written communications for this item included a staff presentation.
Acting City Clerk Lauren Sapudar gave a verbal report.
Councilmembers asked questions and made comments.
Mayor Moore opened the public hearing and the following members of the public spoke:
Anne Chiang, 10213 Minor Place
County of Santa Clara Weed Abatement Manager Garik Iosilevsky answered Council questions.
Councilmembers asked questions and made comments.
Mayor Moore closed the public hearing.
MOTION: Mohan moved and Chao seconded the staff recommendation, as amended, to adopt Resolution No. 26-023 ordering abatement of public nuisance from weeds or other fire hazards pursuant to provisions of Cupertino Municipal Code Chapter 9.08 and Resolution No. 25-101 with an amendment to remove the property located at 10213 Minor Place. APN 316-26-065 from the list. The amended motion passed with the following vote: Ayes: Moore, Chao, Fruen, Mohan and Wang. Noes: None. Abstain:
None. Absent: None.
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8. Subject: Conduct a Noticed Public Hearing to Consider Adopting a Resolution Vacating a Portion of Public Right-of-Way Located Along the Westerly boundary of Mary Avenue (APN 326-27-053).
Recommended Action: 1. Find the project exempt from the California Environmental Quality Act (CEQA).
2. Adopt Resolution No. 26-024 approving the vacation of a portion of public right-of-way located along the westerly boundary of Mary Ave (APN 326-27-053).
Written communications for this item included emails to Council and staff presentation.
Councilmembers disclosed ex-parte communications.
Senior Civil Engineer Jennifer Chu gave a staff presentation.
Councilmembers asked questions and made comments.
Mayor Moore opened the public hearing and the following members of the public spoke:
Jennifer Griffin
Michael Chu
Paul Krupka
Mahesh Gurikar
Ranjan Desai
Lina
Janet Van Zoeren, Cindy Van Zoeren, Gia Pham and Nader V.
David Hollister
Pradeep
Housing Commissioner Connie Cunningham (representing self) Jean Bedord
Yvonne Thorstenson
Planning Commissioner San Rao (representing self) (virtually) Planning Commissioner Seema Lindskog (representing self) (virtually) Mark (virtually)
Louise Saadati (virtually)
Councilmembers asked questions and made comments.
Mayor Moore closed the public hearing.
MOTION: Fruen moved and Mohan seconded the staff recommendation to adopt 27 CC 03-17-2026
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Resolution No. 26-024 approving the vacation of a portion of public right-of-way located along the westerly boundary of Mary Ave (APN 326-27-053). The motion passed with the following vote: Ayes: Moore, Fruen, and Mohan. Noes: Chao and Wang. Abstain: None. Absent: None.
ACTION CALENDAR
9. Subject: Consider Adopting a Resolution Declaring the Mary Avenue property (APN 326-27-053) Exempt Surplus Land under the California Surplus Land Act.
Recommended Action: 1. Find the project exempt from the California Environmental Quality Act (CEQA).
2. Adopt Resolution No. 26-025 declaring the Mary Avenue property (APN 326-37- 053) to be exempt surplus land pursuant to the provision of the Surplus Land Act codified at California Government Code subsection 54221(f)(1)(F)(i).
Written communications for this item included emails to Council and staff presentation.
City Attorney Floy Andrews gave a presentation.
Councilmembers asked questions and made comments.
Mayor Moore opened the public comment period and the following members of the public spoke:
Jennifer Griffin
Sunil
Ranjan Desai
Housing Commissioner Connie Cunningham (representing self) Lina
Jean Bedord
Yvonne Thorstenson
Pradeep
Kiran Varshneya
Planning Commissioner San Rao (representing self) (virtually) Louise Saadati (virtually)
Councilmembers asked questions and made comments.
Mayor Moore closed the public comment period.
MOTION: Fruen moved and Moore seconded the staff recommendation as amended to 28 CC 03-17-2026
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adopt Resolution No. 26-025 declaring the Mary Avenue property (APN 326-27-053) to be exempt surplus land pursuant to the provision of the Surplus Land Act codified at California Government Code subsection 54221(f)(1)(F)(i) with an amendment to add additional language in the resolution at the end of Section 3 to include: “although a portion of the Property has been used for public purposes, it is not essential for the agency’s operational needs and thus appropriately declared as surplus land. (See Airport Business Center v. City of Santa Rosa et al. 2025 116 Cal.App.5th 501)”. The motion as amended passed with the following vote: Ayes: Moore, Fruen, and Mohan. Noes: Chao and Wang.
Abstain: None. Absent: None.
At 9:53 p.m., Mayor Moore recessed the meeting. The meeting reconvened at 10:01 p.m. with all Councilmembers present (Wang virtually).
10. Subject: Acceptance of City Manager’s Mid-Year Financial Report for Fiscal Year 2025-26; Approval of Budget Modification increasing appropriations by $663,616 and revenues by $149,578.
Recommended Action: 1. Accept the City Manager’s Mid-Year Financial Report for Fiscal Year 2025-26.
2. Adopt Resolution No. 26-026 approving Budget Modification No. 2526-433, increasing appropriations by $663,616 and revenues by $149,578 Written communications for this item included a staff presentation and a revised staff presentation.
Acting Director of Administrative Services Jonathan Orozco gave a presentation.
Acting Budget Manager Toni Oasay-Anderson provided the mid-year financial update portion of the presentation.
Councilmembers asked questions and made comments.
Mayor Moore opened the public comment period and, seeing no one, closed the public comment period.
Mayor Moore closed the public comment period.
MOTION: Chao moved and Wang seconded the revised staff recommendation to accept the City Manager’s Mid-Year Financial Report for Fiscal Year 2025-26 and adopt Resolution No. 26-026 approving Budget Modification No. 2526-433, increasing appropriations by $653,155 and revenues by $149,578 resulting in use of $503,577 in one-time unassigned fund balance. The motion, as revised, passed with the following vote: Ayes: Moore, Chao, Fruen, Mohan and Wang. Noes: None. Abstain: None. 29 CC 03-17-2026
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Absent: None.
11. Subject: Fiscal Year 2026-2027 Capital Improvement Programs and Five-year Plan.
Recommended Action: Receive presentation and approve the Capital Improvement Programs Project Prioritization process and the Fiscal Year 2026-2027 Capital Improvement Programs and Five-Year Plan proposal.
Written communications for this item included a staff presentation and supplemental reports to include revised Staff Report, revised CIP Projects Prioritization Process, revised FY 26-27 CIP projects Prioritization Matrix, and revised FY 26-27 CIP New Project Narratives.
CIP Manager Susan Michael gave a presentation.
Councilmembers asked questions and made comments.
Mayor Moore opened the public comment period and the following members of the public spoke:
Planning Commissioner San Rao (representing self) (virtually) MOTION: Moore moved and Fruen seconded to extend the meeting past 11:00 p.m. to continue hearing Item No. 11. The motion passed with the following vote: Ayes: Moore, Chao, Fruen, Mohan and Wang. Noes: None. Abstain: None. Absent: None.
Mayor Moore closed the public comment period.
MOTION: Chao moved and Mohan seconded the revised staff recommendation to approve the Capital Improvement Programs Project Prioritization process and the Fiscal Year 2026-2027 Capital Improvement Programs and Five-Year Plan proposal. The motion, as revised, passed with the following vote: Ayes: Moore, Chao, Fruen, and Mohan. Noes: Wang. Abstain: None. Absent: None.
FRIENDLY AMENDMENT: Wang made a friendly amendment to take the queued projects in the Prioritization Matrix Appendix B and cut anything ranked below 300, and did not support the pickleball sound project. (Chao did not accept the friendly amendment and it was not included in the motion).
ITEMS REMOVED FROM THE CONSENT CALENDAR – None
CITY MANAGER REPORT
12. Subject: City Manager Report
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City Manager Tina Kapoor reported on recent highlights and upcoming events as provided in the published agenda.
ORAL COMMUNICATIONS - CONTINUED – None
COUNCILMEMBER REPORTS
13. Subject: Councilmember Reports
Councilmembers reported on their various committees and events as provided in the published agenda.
FUTURE AGENDA ITEMS
Council did not hear this item.
14. Subject: Upcoming Draft Agenda Items Report
A tentative council meeting agenda calendar was provided in the published agenda.
ADJOURNMENT
Mayor Moore adjourned in memory of Cupertino resident Boris Stanley.
At 11:11 p.m., Mayor Kitty Moore adjourned the Regular City Council Meeting.
Minutes prepared by:
________________________________
Lauren Sapudar, City Clerk
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CITY OF CUPERTINO
Agenda Item
25-14424 Agenda Date: 3/17/2026
Agenda #: 3.
Subject: Ratifying Accounts Payable for the periods ending February 13, 2026, and February 27, 2026 A. Adopt Resolution No. 26-027 ratifying Accounts Payable for the Period ending February 13, 2026; and
B. Adopt Resolution No. 26-028 ratifying Accounts Payable for the Period ending February 27, 2026 CITY OF CUPERTINO Page 1 of 1 Printed on 3/12/2026
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ADMINISTRATIVE SERVICES DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Meeting: March 17, 2026
Subject
Ratifying Accounts Payable for the periods ending February 13, 2026, and February 27, 2026
Recommended Action
A. Adopt Resolution No. 26-XXX ratifying Accounts Payable for the Period ending February 13, 2026; and
B. Adopt Resolution No. 26-XXX ratifying Accounts Payable for the Period ending February 27, 2026
Discussion
Unlike the Treasurer’s Monthly Investment Reports that require regular reporting within a specific number of days, pursuant to California Government Code Section 41004 and 53607, the frequency of reporting the City’s Payment Register follows Resolution No. 5939 which provides that the report will be “presented to the City Council not less often than once a month for ratification.” As such, monthly batches of Payment Registers are presented to the City Council at the second meeting following the close of the reporting period to ensure sufficient time to present the previous month's batches within one report.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
None.
Council Goal
Fiscal Strategy, Public Engagement and Transparency.
California Environmental Quality Act
Not applicable.
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_____________________________________
Prepared by: Jonathan Orozco, Acting Director of Administrative Services and City Treasurer
Approved for Submission by: Tina Kapoor, City Manager
A – Draft Resolution 2.13.26
B – AP Payment Register for the Period Ending 2.13.26
C – Draft Resolution 2.27.26
D – AP Payment Register for the Period Ending 2.27.26
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RESOLUTION NO. 26-XXX
A RESOLUTION OF THE CUPERTINO CITY COUNCIL
RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE
AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR
GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING FEBRUARY 13, 2026
WHEREAS, the Director of Administrative Services or their designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of March, 2026 by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________
Kitty Moore, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Lauren Sapudar, City Clerk
________________________
Date
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Resolution No. 26-XXX
CERTIFICATION
The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment.
CERTIFIED:
Jonathan Orozco, Acting Director of Administrative Services and City Treasurer
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Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
738098 02/09/2026 Open Accounts Payable USA Prancer Development, Inc $500.00 Invoice Date Description Amount
01072026 01/07/2026 February BDB Entertainment: Lion Dancers $500.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738099 02/13/2026 Open Accounts Payable AEI Consultants $2,450.00 Invoice Date Description Amount
001-02400170 01/30/2026 Phase I - Environmental Site Assessment $2,450.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,450.00
738100 02/13/2026 Open Accounts Payable AT&T $1,136.50
Invoice Date Description Amount
818-CAL-C663-IC 01/07/2026 Streets Division- Cordova Pole One-Time Payment $1,136.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,136.50
738101 02/13/2026 Open Accounts Payable AT&T $116.35
Invoice Date Description Amount
5558-012826 02/09/2026 960 731-7142 555 8 $116.35
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$116.35
738102 02/13/2026 Open Accounts Payable AT&T $7,682.27
Invoice Date Description Amount
000024636701-0 01/12/2026 9391066758 - 4087771305 | | 10185 N STELLING RD - Secure FAX
$20.36
000024636701-1 01/12/2026 9391066758 - 4087771306 | | 10185 N STELLING RD - Sheriff
$20.38
000024636701-2 01/12/2026 9391066758 - 4087771307 | | 10185 N STELLING RD - Sheriff
$20.38
000024636701-3 01/12/2026 9391066758 - 4087771311 | | 22221 MC CLELLAN RD - Environmental
$25.47
000024636701-4 01/12/2026 9391066758 - 4087771318 | | 10555 MARY AV - Traffic Operating Ce
$36.38
000024636701-5 01/12/2026 9391066758 - 4087771331 | | 21975 SAN FERNANDO AV - BBF- Kiosk A
$20.89
000024636701-6 01/12/2026 9391066758 - 4087771340 | | 10555 MARY AV - Alarm- Service Cente
$20.53
000024636701-7 01/12/2026 9391066758 - 4087771344 | | 21251 STEVENS
CREEK BL - SEN - FAX
$20.38
000024636701-8 01/12/2026 9391066758 - 4087771345 - CH- PG&E Meter $20.53 000024636701-9 01/12/2026 9391066758 - 4087771346 | | 21111 STEVENS CREEK BL - SPORTS Cent
$20.53
000024636701-10 01/12/2026 9391066758 - 4087771348 | | 10555 MARY AV - Alarm- Service Cente
$20.56
Wednesday, February 18,
2026
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Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
000024636701-11 01/12/2026 9391066758 - 4087771355 | | 10555 MARY AV - Mechanic Shop FAX
$20.38
000024636701-12 01/12/2026 9391066758 - 4087773102 | | 10185 N STELLING RD - Museum/Spare
$20.38
000024636701-13 01/12/2026 9391066758 - 4087773103 | | 10185 N STELLING RD - Museum/Spare
$20.38
000024636701-14 01/12/2026 9391066758 - 4087773109 - FAX $20.38 000024636701-15 01/12/2026 9391066758 - 4087773112 | | 21111 STEVENS CREEK BL - SPORTS- Fir
$21.71
000024636701-16 01/12/2026 9391066758 - 4087773113 | | 21111 STEVENS CREEK BL - SPORTS- Fir
$20.64
000024636701-17 01/12/2026 9391066758 - 4087773137 | | 10185 N STELLING RD - FAX QCC
$20.38
000024636701-18 01/12/2026 9391066758 - 4087773143 | | 21975 SAN FERNANDO AV - BBF - Retrea
$21.12
000024636701-19 01/12/2026 9391066758 - 4087773145 | | 21975 SAN FERNANDO AV - BBF-Alarm Go
$20.59
000024636701-20 01/12/2026 9391066758 - 4087773156 | | 21251 STEVENS CREEK BL - SEN- FAX Wo
$20.38
000024636701-21 01/12/2026 9391066758 - 4087773164 | | 21111 STEVENS CREEK BL - Sports Fax
$20.53
000024636701-22 01/12/2026 9391066758 - 4087773168 | | 21111 STEVENS CREEK BL - Sports Cent
$20.53
000024636701-23 01/12/2026 9391066758 - 4087773254 | | 21975 SAN FERNANDO AV - BBF - Golf S
$25.45
000024636701-24 01/12/2026 9391066758 - 4087773258 | | 21975 SAN FERNANDO AV - BBF- Alarm C
$20.43
000024636701-25 01/12/2026 9391066758 - 4087773287 - Comm Hall - Alarm $20.38 000024636701-26 01/12/2026 9391066758 - 4087773288 - Comm Hall - Fire Alarm $20.87 000024636701-27 01/12/2026 9391066758 - 4087773293 - Comm Hall - Fire Alarm $20.38 000024636701-28 01/12/2026 9391066758 - 4087773302 | | 21251 STEVENS CREEK BL - SEN- Credit
$20.38
000024636701-29 01/12/2026 9391066758 - 4087773305 | | 21251 STEVENS CREEK BL - SEN- Credit
$20.38
000024636701-30 01/12/2026 9391066758 - 4087773317 - CH- Finance CC VISA $20.53 000024636701-31 01/12/2026 9391066758 - 4087773333 - CH- FAX downstairs $20.53 000024636701-32 01/12/2026 9391066758 - 4087773365 | | 21251 STEVENS
CREEK BL - RNA FAX
$20.38
000024636701-33 01/12/2026 9391066758 - 4087773369 | | 21251 STEVENS CREEK BL - SEN- Alarm
$21.47
000024636701-34 01/12/2026 9391066758 - 4087773370 | | 21251 STEVENS CREEK BL - SEN- Alarm
$20.68
000024636701-35 01/12/2026 9391066758 - 4087773372 | | 21251 STEVENS CREEK BL - Trane Modem
$20.38
000024636701-36 01/12/2026 9391066758 - 4087773387 | | 10555 MARY AV - FAX or Alarm
$20.38
000024636701-37 01/12/2026 9391066758 - 4087773388 | | 10555 MARY AV - FAX or Alarm
$20.38
000024636701-38 01/12/2026 9391066758 - 4087773399 | | 10555 MARY AV - FAX $20.53 000024636701-39 01/12/2026 9391066758 - 4087773416 | | 21251 STEVENS CREEK BL - SEN- Cr Car
$20.38
Wednesday, February 18,
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Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
000024636701-40 01/12/2026 9391066758 - 4087773419 | | 21251 STEVENS CREEK BL - SEN- Cr Car
$20.38
000024635733-0 01/12/2026 9391023228-McClellan alarm $31.88 000024635733-1 01/12/2026 9391023228-4082558166 - Service Center Admin $31.88 000024635733-2 01/12/2026 9391023228-City Hall $3,490.13 000024635733-3 01/12/2026 9391023228-Service Center $130.81 000024635733-4 01/12/2026 9391023228-Wilson Park $31.88 000024635733-5 01/12/2026 9391023228-Street Maintenance $32.09 000024635733-6 01/12/2026 9391023228-Monte Vista - 0720858144 ($170.53) 000024635733-10 01/12/2026 9391023228-0720858349 - 10229 North Portal Avenue ($333.63) 000024635733-12 01/12/2026 9391023228-720858352 $524.22 000024635733-13 01/12/2026 9391023228-4084461114 - 10455 Miller Ave $31.88 000024635733-14 01/12/2026 9391023228-4084461126 - 19784 Wintergreen dr. $31.88 000024635733-15 01/12/2026 9391023228-4084461164 - 10299 N PORTAL AV $31.88 000024635733-16 01/12/2026 9391023228-ASEoD Network $2,908.41 1825-123125 12/31/2025 287362651825 $41.41
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,360.69
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$103.94
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$3,197.26
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$20.38
738103 02/13/2026 Open Accounts Payable AT&T $58.74
Invoice Date Description Amount
1925-013126 01/31/2026 287362651925 $58.74
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$58.74
738104 02/13/2026 Open Accounts Payable Atium Engineering, Inc. $8,400.00 Invoice Date Description Amount
25DO.47-1 10/31/2025 Cupertino PV Review at 3 Sites $8,400.00 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$8,400.00
738105 02/13/2026 Open Accounts Payable Bay Aerials Gymnastics $540.00 Invoice Date Description Amount
02042026 02/06/2026 JANUARY 2026 PROGRAM INSTRUCTION $540.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$540.00
738106 02/13/2026 Open Accounts Payable Boething Treeland Farms, Inc. $1,269.30 Invoice Date Description Amount
SI-1454580 01/21/2026 Trees/ROW- Acer Rubrum, Ginkgo Biloba, Quercus Douglasii...
$1,269.30
Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 3 of 38 39
CC 03-17-2026
39 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,269.30
738107 02/13/2026 Open Accounts Payable C2R ENGINEERING, INC. $14,800.00 Invoice Date Description Amount
C8021S 02/02/2026 Repair Sinkhole on Blaney $14,800.00
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$14,800.00
738108 02/13/2026 Open Accounts Payable California Water Service $10,499.93 Invoice Date Description Amount
3333-010626 01/06/2026 5926633333 1/18/25-12/17/25 $10,499.93 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,499.93
738109 02/13/2026 Open Accounts Payable California Water Service $119.73 Invoice Date Description Amount
1188-012626 01/26/2026 5606531188 12/20/25-1/22/26 $119.73 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$119.73
738110 02/13/2026 Open Accounts Payable CINTAS CORP $1,508.40 Invoice Date Description Amount
4257660321 01/27/2026 Service Center - Uniform and Safety Apparel $652.88 4258435635 02/03/2026 Service Center - Uniform and Safety Apparel $855.52 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,508.40
738111 02/13/2026 Open Accounts Payable Cline Glass Contractors, Inc. $2,621.00 Invoice Date Description Amount
21403 01/22/2026 Facilities- MPR Mirror Replacement $2,621.00 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$2,621.00
738112 02/13/2026 Open Accounts Payable COAST COUNTIES PETERBILT $181.76 Invoice Date Description Amount
01261868P 11/20/2025 Fleet - Puraguard Oil Coalescing $181.76 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$181.76
738113 02/13/2026 Open Accounts Payable COMCAST $1,338.63 Invoice Date Description Amount
3310- 020726 02/07/2026 8155 40 065 0183310- 020726 $1,338.63 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$719.49
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$619.14
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 4 of 38 40
CC 03-17-2026
40 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
738114 02/13/2026 Open Accounts Payable Consor PMCM, Inc $2,220.15 Invoice Date Description Amount
25011-7 12/17/2025 City of Cupertino - Stevens Creek Blvd 10012025- 10312025
$2,220.15
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$2,220.15
738115 02/13/2026 Open Accounts Payable County of Santa Clara -Sheriff $1,581,290.42 Invoice Date Description Amount
1800097033 02/02/2026 Advance for Law Enforcement Services – February 2026
$1,581,230.42
1800096862 12/31/2025 LIVE SCAN SVCS DEC25 $60.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,581,290.42
738116 02/13/2026 Open Accounts Payable Department of Transportation $687.91 Invoice Date Description Amount
SL260481 01/20/2026 Signals & Lighting Billing October 2025 through December 2025
$687.91
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$687.91
738117 02/13/2026 Open Accounts Payable Devil Mountain Wholesale Nursery $675.27 Invoice Date Description Amount
INV650196 02/02/2026 Grounds- Sunset Gold, Santa Barbara, Howard McMinn, Platts...
$675.27
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$675.27
738118 02/13/2026 Open Accounts Payable DFM Associates $95.16 Invoice Date Description Amount
50865 02/01/2026 2026 California Elections Code: Loose-Leaf Three Ring Binder
$95.16
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$95.16
738119 02/13/2026 Open Accounts Payable EMPLOYMENT DEVELOPMENT
DEPARTMENT
$1,958.00
Invoice Date Description Amount
L1611168816 01/28/2026 Unemployment Insurance Benefit Charge Dec 31 2025 Q4
$1,958.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,958.00
738120 02/13/2026 Open Accounts Payable GOLDEN GATE TRUCK CENTER $41.63 Invoice Date Description Amount
FA005379618:01 01/27/2026 Fleet- VALVEDBCK1-06MPT2-04PTC $41.63 Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 5 of 38 41
CC 03-17-2026
41 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$41.63
738121 02/13/2026 Open Accounts Payable HOME DEPOT CREDIT SERVICES $2,201.37 Invoice Date Description Amount
0033763 01/06/2026 Street-Signs- Shawn T- Pliers, Pocket Square, Sanding Disc....
$214.85
9606288 01/07/2026 Facilities- Domingo S- H&L Disc $21.84 9515589 01/07/2026 Facilities- Michael C- Drano Max Gel Clog Remover $17.48 4390491 01/12/2026 Grounds- Aaron S- Tan/Holland Paver, Parawedge, Coupling
$70.08
4510997 01/12/2026 Facilities- Michael C- Lumbar, Paint $27.46 3601259 01/13/2026 Facilities- Travis W- Flat Brush, Tape, Roller, Trays, Paint
$68.15
3621906 01/13/2026 Facilities- Travis W- Paint $34.60
4522904 01/12/2026 Facilities- Travis W-Shims/Spacers, Knives, Plastic Wood, Patch
$27.69
4034397 01/12/2026 Street- John S- Poly Roller, Wire Pro Frame $153.46 0523552 01/16/2026 Facilities - Robert 120V Occupancy Sensor $89.62 6610939 01/20/2026 Facilities - Domingo Quick Set Epoxy, Elec Tape, Port $27.04 5102193 01/21/2026 Facilities - Chandler Wall/Door Anchor $16.70 0525494 01/26/2026 Trees/ROW- Michael G- Jumbo Box Valve, Nipple, Tape
$149.35
7600016 01/09/2026 Facilities- Bart C- Light Bulb, Gloves, Rat Trap, Supply Line
$59.53
4622943 01/22/2026 Trees/ROW- Michael G- Epoxy, PVC Ball Valve $22.79 3014027 01/23/2026 Grounds- Victor E- 9V Batteries $43.47 0525460 01/26/2026 Facilities- Robert G- Electrical Tape, Silicone, Storage Box
$144.55
4904903 01/22/2026 Grounds- Aaron S- Hook Pack, Hammer, Hook, Tool Ball, Sand...
$475.40
0092197 01/26/2026 Facilities- Michael C- Wire Connector, Switch Box, Steel Box...
$68.36
3371590 01/23/2026 Facilities- Travis W- Anvil Scraper, Putty Knife, Loctite ...
$163.79
3371589 01/23/2026 Facilities- Travis W- M18 Forge Battery, M18 Fuel W/ Paddles
$305.16
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,833.06
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$368.31
738122 02/13/2026 Open Accounts Payable HY Floor & Gameline Painting $28,885.00 Invoice Date Description Amount
26003-01 01/07/2026 Facilities - QCC Activity Room Sanding and Refinishing
$7,120.00
26004-01 01/08/2026 Facilities - QCC Dance Room Sanding and Refinishing $21,765.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$28,885.00
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 6 of 38 42
CC 03-17-2026
42 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
738123 02/13/2026 Open Accounts Payable Kone, Inc. $3,900.00 Invoice Date Description Amount
871741649 07/01/2025 Facilities - July 2025 Maintenance $1,300.00 871763097 08/01/2025 Facilities - Aug 2025 Maintenance $1,300.00 871931230 02/01/2026 Facilities - February 2026 Services $1,300.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,925.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$975.00
738124 02/13/2026 Open Accounts Payable MMANC $190.00
Invoice Date Description Amount
14120 02/05/2026 MMANC 2026 Annual Membership Fee for Director $95.00 14124 02/08/2026 Marilyn - MMANC Membership Renewal through 3/24/27
$95.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$95.00
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$95.00
738125 02/13/2026 Open Accounts Payable Mood Media $44.79 Invoice Date Description Amount
59368169 01/29/2026 MOOD MEDIA Recurring Services from 01-FEB 2026- FEB 28 2026
$44.79
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$44.79
738126 02/13/2026 Open Accounts Payable Mountain View Garden Center $753.16 Invoice Date Description Amount
119158 01/22/2026 Trees/ROW- Topsoil $112.87
119209 01/29/2026 Grounds- Planter Mix $258.63
119240 02/05/2026 Grounds- Pro Red Chip $381.66
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$753.16
738127 02/13/2026 Open Accounts Payable Northern California Recycling Association
$1,250.00
Invoice Date Description Amount
1513 01/22/2026 NCRA- conference and membership 5 staff $1,250.00 Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$1,250.00
738128 02/13/2026 Open Accounts Payable O'Reilly Auto Parts $12.63 Invoice Date Description Amount
2591-493517 01/21/2026 Fleet- Air Filter $12.63
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$12.63
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 7 of 38 43
CC 03-17-2026
43 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
738129 02/13/2026 Open Accounts Payable Occupational Health Centers of California, A Medi
$139.00
Invoice Date Description Amount
89527694 01/20/2026 Physical EXAM $139.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$139.00
738130 02/13/2026 Open Accounts Payable Operating Engineers Local Union No. 3 $1,329.20
Invoice Date Description Amount
02062026 02/06/2026 Union Dues pp 1/24/26-2/6/26 $1,329.20 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,329.20
738131 02/13/2026 Open Accounts Payable PG&E $30,016.35 Invoice Date Description Amount
1715-012126 01/21/2026 4993063171-5 12/16/25-1/14/26 $30,016.35 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$30,016.35
738132 02/13/2026 Open Accounts Payable PG&E $58,333.89 Invoice Date Description Amount
0092-012826-0 01/28/2026 0116367401 - MILLER W/S NORTH OF
GREENWOOD
$22.55
0092-012826-1 01/28/2026 0116367359 - HOMESTEAD & HERON $89.40 0092-012826-2 01/28/2026 0116367150 - HOMESTEAD & WOLFE RD $142.70 0092-012826-3 01/28/2026 0116367155 - HOMESTEAD & BLANEY $90.06 0092-012826-4 01/28/2026 0116367275 - HOMESTEAD & TANTAU $141.55 0092-012826-5 01/28/2026 0112017763 - 11370 S STELLING RD $9.24 0092-012826-6 01/28/2026 0116644889 - 19500 PRUNERIDGE AVE POLE TP16660
$9.24
0092-012826-7 01/28/2026 0118007511 - 21834 CORTE MADERA LN $5.70 0092-012826-8 01/28/2026 0110161867 - W/S OF WOLFE RD @ APPLE
CAMPUS DRIVEWAY
$99.33
0092-012826-9 01/28/2026 0116367793 - GREENLEAF DR, FLORA VISTA AVE,
GLENCOE DR, N
$820.02
0092-012826-10 01/28/2026 0115145264 - 2018-12 RANDY LANE & LARRY WAY - STREETLIGHTS
$66.73
0092-012826-11 01/28/2026 0111736580 - SPM - SF CUPERTINO 075 $5.66 0092-012826-12 01/28/2026 0116367357 - N DE ANZA BLVD 188 FT $21.28 0092-012826-13 01/28/2026 0116367907 - S/W COR STELLING & $124.76 0092-012826-14 01/28/2026 0116367113 - MILLER E/S 100N OFF $107.69 0092-012826-15 01/28/2026 0116367836 - DE ANZA BLVD E/S S/O $10.89 0092-012826-16 01/28/2026 0116367677 - DE ANZA & LAZANEO $11.25 0092-012826-17 01/28/2026 0116367025 - DE ANZA & LAZANEO DR $118.80 0092-012826-18 01/28/2026 0110659172 - N DE ANZA BLVD 455 FT $16.23 0092-012826-19 01/28/2026 0116367035 - DEANZA BLVD & MARIANI $148.09 0092-012826-20 01/28/2026 0116367045 - DEANZA BLVD @HWY 280 $141.85 0092-012826-21 01/28/2026 0116367050 - NW COR STEVENS CRK $113.83 Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 8 of 38 44
CC 03-17-2026
44 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-012826-22 01/28/2026 0116367055 - SAICH WY @ STEVENS CRK NE CORNER
$94.54
0092-012826-23 01/28/2026 0116367060 - E37R0 STEVENS CREEK & $158.49 0092-012826-24 01/28/2026 0116367065 - STEVENS CREEK BLVD E/ $11.63 0092-012826-25 01/28/2026 0116367070 - STEVENS CREEK @ BLANEY AVE $130.98 0092-012826-26 01/28/2026 0116367075 - VALLCO PKWY @ $97.65 0092-012826-27 01/28/2026 0116367090 - WOLFE @ VALLCO PKWY $146.00 0092-012826-28 01/28/2026 0116367100 - E37H3 WOLFE & 280 $153.79 0092-012826-29 01/28/2026 0116367105 - STEVENS CRK & WOLFE RD $208.56 0092-012826-30 01/28/2026 0116367110 - SW COR STEVENS CRK & $121.22 0092-012826-31 01/28/2026 0116367115 - STEVENS CRK @PERIMETER RD $122.55 0092-012826-32 01/28/2026 0116367120 - VALLCO PARKWAY/TANTAU AVE $134.99 0092-012826-33 01/28/2026 0116367125 - STEVENS CRK & TANTAU $134.37 0092-012826-34 01/28/2026 0116367130 - NW COR STEVEN CRK AND $124.77 0092-012826-35 01/28/2026 0116367782 - N/S STEVENS CREEK BLVD $11.20 0092-012826-36 01/28/2026 0116367001 - E37H4 WOLFE & RTE 280 $85.99 0092-012826-37 01/28/2026 0116367165 - S/E WOLFE-PRUNRIDGE $150.73 0092-012826-38 01/28/2026 0116367170 - 10350 N TANTAU AVE / TRAFFIC
PEDESTAL
$126.46
0092-012826-39 01/28/2026 0116367175 - S/E COR PRUNERIDGE & $107.97 0092-012826-40 01/28/2026 0116367180 - FINCH & STEVENS CREEK $141.78 0092-012826-41 01/28/2026 0116367185 - WOLFE RD 500 FT $39.29 0092-012826-42 01/28/2026 0116367195 - CRNR MILLER & PHIL LN $108.07 0092-012826-43 01/28/2026 0116367200 - HOMESTEAD @DEANZA BLVD $162.98 0092-012826-44 01/28/2026 0116367205 - HOMESTEAD RD $103.67 0092-012826-45 01/28/2026 0116367215 - N/RAMP DE ANZA BLVD $129.17 0092-012826-46 01/28/2026 0116367220 - HOMESTEAD RD & BLUE JAY $107.09 0092-012826-47 01/28/2026 0116367225 - WS PORTAL BTW AMHURST- $319.77 0092-012826-48 01/28/2026 0114321565 - 22601 VOSS AVE $898.00 0092-012826-49 01/28/2026 0116367925 - 22601 VOSS AVE $21.40 0092-012826-50 01/28/2026 0116367245 - STEVENS CREEK BLVD & $19.53 0092-012826-51 01/28/2026 0116367269 - COR/LUCILLE & RANDY LN $13.35 0092-012826-52 01/28/2026 0116367255 - LUCILLE & VILLA DE ANZA $382.61 0092-012826-53 01/28/2026 0116367815 - 19784 WINTERGREEN DR $553.05 0092-012826-54 01/28/2026 0116367280 - STEVENS CREEK BLVD & 150 $130.58 0092-012826-55 01/28/2026 0116367290 - STEVENS CRK & MARY AVE 10 $145.66 0092-012826-56 01/28/2026 0116367408 - STEVENS CREEK BL & $86.12 0092-012826-57 01/28/2026 0116367625 - STEVENS CREEK BLVD $10.84 0092-012826-58 01/28/2026 0116367902 - 10246 PARKSIDE LN $312.31 0092-012826-59 01/28/2026 0116367628 - NW COR ALPINE DR & $10.84 0092-012826-60 01/28/2026 0116367476 - SALEM AVE @ FOOTHILL BLVD $10.86 0092-012826-61 01/28/2026 0116367527 - FOOTHILL BLVD 200' N/O $10.96 0092-012826-62 01/28/2026 0116367740 - CARMEN RD @ STEVENS $12.66 0092-012826-63 01/28/2026 0112570652 - FOOTHILL BLVD 150' N/O $31.92 0092-012826-64 01/28/2026 0116367370 - STEVENS CREEK BLVD & $16.27 0092-012826-65 01/28/2026 0116367380 - NE CORNER PENINSULA & 150 $123.42 0092-012826-66 01/28/2026 0116367385 - END/STOKES W/ $13.21 0092-012826-67 01/28/2026 0116367395 - N/E COR FOOTHILL AND $114.31 0092-012826-68 01/28/2026 0116367067 - STONYDALE DR @ $165.13 0092-012826-69 01/28/2026 0116367071 - LINDA VISTA DR $27.76 Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 9 of 38 45
CC 03-17-2026
45 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-012826-70 01/28/2026 0116367648 - LINDA VISTA PARK $302.28 0092-012826-71 01/28/2026 0116367455 - E37R9 RODRIGUEZ & $134.19 0092-012826-72 01/28/2026 0116367656 - SCOFIELD & DE ANZA $14.32 0092-012826-73 01/28/2026 0116367465 - DE ANZA BLVD AND $12.82 0092-012826-74 01/28/2026 0116367475 - FOOTHILL AND STEVENS CREEK $122.70 0092-012826-75 01/28/2026 0116367447 - STELLING RD MEDIAN $14.60 0092-012826-76 01/28/2026 0116367236 - STELLING RD MEDIAN $13.92 0092-012826-77 01/28/2026 0116367505 - STEVENS CRK & STELLING $74.35 0092-012826-78 01/28/2026 0116367510 - BUBB RD & RESULTS WY $93.99 0092-012826-79 01/28/2026 0116367515 - BUBB RD & MC CLELLAN $164.60 0092-012826-80 01/28/2026 0116367520 - STELLING RD/PEPPERTREE $102.15 0092-012826-81 01/28/2026 0116367525 - STELLING & MC CLELLAN $144.77 0092-012826-82 01/28/2026 0116367530 - ORANGE AVE & STVNS CRK $86.83 0092-012826-83 01/28/2026 0116367493 - DUMAS DR-JOLLYMAN PARK $470.63 0092-012826-84 01/28/2026 0116367545 - SARATOGA-SUNNYVALE RD @
RAINBOW
$121.30
0092-012826-85 01/28/2026 0116367550 - W/S SARA-SVLE RD AT $106.32 0092-012826-86 01/28/2026 0116367560 - S/E COR DE ANZA & $152.41 0092-012826-87 01/28/2026 0116367570 - DE ANZA BLVD AND $12.82 0092-012826-88 01/28/2026 0116367585 - RAINBOW & STELLING $113.42 0092-012826-89 01/28/2026 0116367559 - 21011 PROSPECT RD $10.92 0092-012826-90 01/28/2026 0116367685 - RUPPELL PL & MOLTZEN DR $76.65 0092-012826-91 01/28/2026 0116367360 - 10300 AINSWORTH DR $10.84 0092-012826-92 01/28/2026 0116367630 - 22100 STEVENS CREEK BLVD $421.49 0092-012826-93 01/28/2026 0116367375 - 10710 STOKES AVE $53.24 0092-012826-94 01/28/2026 0116367044 - 10555 MARY AVE $1,197.94 0092-012826-95 01/28/2026 0116367568 - 10555 MARY AVE $308.43 0092-012826-96 01/28/2026 0116367474 - 10500 ANN ARBOR AVE $10.84 0092-012826-97 01/28/2026 0114315284 - 21975 SAN FERNANDO AVE $3,525.21 0092-012826-98 01/28/2026 0116367171 - 10155 BARBARA LN $19.72 0092-012826-99 01/28/2026 0116367587 - 10430 S DE ANZA BLVD $85.47 0092-012826-100 01/28/2026 0116367449 - 10350 TORRE AVE $3,600.29 0092-012826-101 01/28/2026 0116367145 - 10300 TORRE AVE $8,988.56 0092-012826-102 01/28/2026 0116367437 - 10455 MILLER AVE $942.54 0092-012826-103 01/28/2026 0116367988 - 21710 MCCLELLAN RD $10.84 0092-012826-104 01/28/2026 0116367484 - 20220 SUISUN DR $10.89 0092-012826-105 01/28/2026 0116367763 - 10630 S DE ANZA BLVD $94.06 0092-012826-106 01/28/2026 0116367332 - 821 BUBB RD # B $146.17 0092-012826-107 01/28/2026 0116367274 - 1170 YORKSHIRE DR $10.84 0092-012826-108 01/28/2026 0116367013 - 1486 S STELLING RD $10.84 0092-012826-109 01/28/2026 0116367941 - 7548 DONEGAL DR $13.29 0092-012826-110 01/28/2026 0116367840 - 10185 N STELLING RD $11,007.20 0092-012826-111 01/28/2026 0116367285 - 21111 STEVENS CREEK BLVD $10,555.42 0092-012826-112 01/28/2026 0116367477 - 21121 STEVENS CREEK BLVD $2,410.36 0092-012826-113 01/28/2026 0113736756 - 21251 STEVENS CREEK BLVD $4,031.72 0092-012826-114 01/28/2026 0116367590 - SARATOGA SUNNYVALE RD ($21.38) 0092-012826-115 01/28/2026 0116367605 - E37C1 PROSPECT & $5.66 0092-012826-116 01/28/2026 0116367610 - E37R6 KENTWOOD ($8.70) 0092-012826-117 01/28/2026 0116367615 - FALLENLEAF LN & DE ANZA BLVD ($5.90) 0092-012826-118 01/28/2026 0116367620 - S. DE ANZA BL & SHARON DR ($109.33) Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 10 of 38 46
CC 03-17-2026
46 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$47,356.98
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$421.49
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$10,555.42
738133 02/13/2026 Open Accounts Payable PG&E $192.21
Invoice Date Description Amount
9785-012826 01/28/2026 2016881978-5 12/19/25-1/20/26 $192.21 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$192.21
738134 02/13/2026 Open Accounts Payable PG&E $1,476.95
Invoice Date Description Amount
6480-013026 01/30/2026 5587684648-0 12/24/25-1/25/26 $1,476.95 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,476.95
738135 02/13/2026 Open Accounts Payable PG&E $124.14
Invoice Date Description Amount
4212-012826 01/28/2026 3535370421-2 12/19/25-1/20/26 $124.14 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$124.14
738136 02/13/2026 Open Accounts Payable PG&E $29,312.10 Invoice Date Description Amount
3296-012926 01/29/2026 5116972329-6 12/13/25-1/22/26 $29,312.10 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29,312.10
738137 02/13/2026 Open Accounts Payable PG&E $286.39
Invoice Date Description Amount
0349-012626 01/26/2026 3042033034-9 12/18/25-1/19/26 $286.39 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$286.39
738138 02/13/2026 Open Accounts Payable PG&E $449.44
Invoice Date Description Amount
5875-121925 12/19/2025 2012160587-5 11/19/25-12/18/25 $449.44 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$449.44
738139 02/13/2026 Open Accounts Payable PG&E $435.52
Invoice Date Description Amount
5875-012126 01/21/2026 2012160587-5 12/19/25-1/20/26 $435.52 Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 11 of 38 47
CC 03-17-2026
47 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$435.52
738140 02/13/2026 Open Accounts Payable Professional Turf Management, Inc. $20,833.33 Invoice Date Description Amount
1308 01/27/2026 Golf Course Monthly Maintenance Fee - January 2026 $20,833.33 Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$20,833.33
738141 02/13/2026 Open Accounts Payable PROJECT SENTINEL $12,558.70 Invoice Date Description Amount
440-502-2526-Q1 01/13/2026 Fair Housing & Tenant Landlord Counseling Q1 7/1/25 -9/30/25
$12,558.70
Paying Fund Cash Account Amount
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating Cash)
$12,558.70
738142 02/13/2026 Open Accounts Payable Prompter People, Inc. $800.00 Invoice Date Description Amount
2601232 01/21/2026 Heavy Duty Teleprompter Hardcase $800.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$800.00
738143 02/13/2026 Open Accounts Payable Quadient Leasing USA, Inc. $177.54 Invoice Date Description Amount
62585994 01/24/2026 Lease Payment for Certified Mail Labeler for 2/23/26- 5/22/26
$177.54
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$177.54
738144 02/13/2026 Open Accounts Payable REBECCA MCCORMICK $565.50 Invoice Date Description Amount
02042026 02/06/2026 JANUARY 2026 PROGRAM INSTRUCTION $565.50 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$565.50
738145 02/13/2026 Open Accounts Payable Route 39 Hospitality $3,724.00 Invoice Date Description Amount
02182026 01/30/2026 Group Reservation $3,724.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,724.00
738146 02/13/2026 Open Accounts Payable ROYAL BRASS INCORPORATED -
SAN JOSE
$69.69
Invoice Date Description Amount
00378809 01/26/2026 Fleet- Union $69.69
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$69.69
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 12 of 38 48
CC 03-17-2026
48 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
738147 02/13/2026 Open Accounts Payable RPM EXTERMINATORS INC $1,275.00 Invoice Date Description Amount
0121923 01/23/2026 Facilities- Bait Trap Service $1,275.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,020.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$255.00
738148 02/13/2026 Open Accounts Payable Santa Clara County Emergency Managers Association
$119.10
Invoice Date Description Amount
000012 02/05/2026 SCC EMA 2026 Annual Membership Renewal – Up to 5 Members
$119.10
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$119.10
738149 02/13/2026 Open Accounts Payable Sharp Electronics Corporation $498.21 Invoice Date Description Amount
9005679653 02/04/2026 FY26 Sharp Maint Agr. MFP support monthly fee - Feb 2026
$498.21
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$498.21
738150 02/13/2026 Open Accounts Payable SHI International Corp $665.40 Invoice Date Description Amount
B20700191 01/14/2026 FY26 GIS AWS - Dec 17 2025 - Jan 14 2026 $665.40 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$665.40
738151 02/13/2026 Open Accounts Payable SiteOne Landscape Supply, LLC $757.15 Invoice Date Description Amount
162076175-001 01/28/2026 Trees/ROW- Kellog Topper Resto $807.59 160945729-001 11/25/2025 Trees/ROW- Credit for M-Point Redemption ($50.44) Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$757.15
738152 02/13/2026 Open Accounts Payable SWANK MOTION PICTURES, INC. $250.00 Invoice Date Description Amount
RG 2694460 01/29/2026 Teen Movie Night; Swank, Superman Movie License $250.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$250.00
738153 02/13/2026 Open Accounts Payable The Sherwin-Williams Co $306.32 Invoice Date Description Amount
3702-2 01/26/2026 Facilities- Paint $66.40
9359-1 01/29/2026 Facilities- Paint $239.92
Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 13 of 38 49
CC 03-17-2026
49 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$306.32
738154 02/13/2026 Open Accounts Payable TransUnion Risk and Alternative $167.00 Invoice Date Description Amount
2026-00000493 02/01/2026 FY26 Tlo 01/01/2026 - 01/31/2026 $167.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$167.00
738155 02/13/2026 Open Accounts Payable VERIZON WIRELESS $6,107.32 Invoice Date Description Amount
6132685311-0 01/04/2026 Aaron Saiz $38.01
6132685311-1 01/04/2026 Diego Rodriguez $46.96
6132685311-2 01/04/2026 Brandon Martinez $38.01
6132685311-3 01/04/2026 Bart Cortez $38.01
6132685311-5 01/04/2026 Quinton Adams $46.96
6132685311-6 01/04/2026 Fleet/Mechanic Shop $15.95
6132685311-7 01/04/2026 Adrian Sanchez $38.01
6132685311-8 01/04/2026 Building Attendants Quinlan $46.96 6132685311-9 01/04/2026 Piu Ghosh $46.96
6132685311-10 01/04/2026 Ursula Syrova $46.96
6132685311-11 01/04/2026 Paul Tognetti $38.01
6132685311-12 01/04/2026 Kristina Alfaro $46.96
6132685311-13 01/04/2026 Paul Sapudar $38.01
6132685311-14 01/04/2026 Antonio Torrez $46.96
6132685311-15 01/04/2026 Roberto Montez $38.01
6132685311-16 01/04/2026 Toan Quach $46.96
6132685311-17 01/04/2026 April Darosa $46.96
6132685311-18 01/04/2026 Jared Lopez $15.95
6132685311-19 01/04/2026 Street Tree Maintenance #4 $38.01 6132685311-20 01/04/2026 Aaron Saiz $15.95
6132685311-21 01/04/2026 Victor Espinoza $38.01
6132685311-22 01/04/2026 Andrew Schmitt $41.96
6132685311-23 01/04/2026 Shawn Tognetti $46.96
6132685311-24 01/04/2026 Phuong Devries $46.96
6132685311-25 01/04/2026 Jonathan Ferrante $46.96
6132685311-26 01/04/2026 Rachelle Sander Mifi $38.01
6132685311-27 01/04/2026 Brian Gathers $15.95
6132685311-28 01/04/2026 Michael Woo $46.96
6132685311-29 01/04/2026 Aldo Corral $38.01
6132685311-30 01/04/2026 Pamela Wu $46.96
6132685311-31 01/04/2026 Diego Rodriguez $38.01
6132685311-32 01/04/2026 Michael Kimball $38.01
6132685311-33 01/04/2026 Sean Hatch $46.96
6132685311-34 01/04/2026 Blackberry Golf $38.01
6132685311-35 01/04/2026 Chad Mosley $38.01
6132685311-36 01/04/2026 Sonya Lee $46.96
6132685311-37 01/04/2026 Andy Badal $38.01
6132685311-38 01/04/2026 Frank Villa $38.01
6132685311-39 01/04/2026 Ty Bloomquist $15.95
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 14 of 38 50
CC 03-17-2026
50 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6132685311-40 01/04/2026 Germain Munoz Campos $136.43
6132685311-41 01/04/2026 Manuel Barragan $57.06
6132685311-42 01/04/2026 James Lee $46.96
6132685311-43 01/04/2026 Shawn Tognetti $38.01
6132685311-44 01/04/2026 On-Call Service Center $41.01
6132685311-45 01/04/2026 Jonathan Ferrante $15.95
6132685311-46 01/04/2026 Kevin Riedan $38.01
6132685311-47 01/04/2026 Michael Garcia $38.01
6132685311-48 01/04/2026 Frank Villa $46.96
6132685311-49 01/04/2026 Marta Drown $46.96
6132685311-50 01/04/2026 Sean Filbeck $38.01
6132685311-51 01/04/2026 Nicole Rodriguez $38.01
6132685311-52 01/04/2026 Susan Michael $46.96
6132685311-53 01/04/2026 Jo Nguyen $41.96
6132685311-54 01/04/2026 Vanessa Guerra $46.96
6132685311-55 01/04/2026 Jimmy Tan $46.96
6132685311-56 01/04/2026 Luke Connolly $46.96
6132685311-57 01/04/2026 Rodney Weathers $46.96
6132685311-58 01/04/2026 Junnie Hemann $38.01
6132685311-59 01/04/2026 Bart Cortez $41.96
6132685311-60 01/04/2026 Janet Liang $46.96
6132685311-61 01/04/2026 Jerry Anderson $38.01
6132685311-62 01/04/2026 Quinton Mifi 1 $38.01
6132685311-63 01/04/2026 Andrew Schmitt Mifi 2 $38.01
6132685311-64 01/04/2026 Anthony Leung $38.01
6132685311-65 01/04/2026 Amanda Hui $46.96
6132685311-66 01/04/2026 Brian Policriti $38.01
6132685311-67 01/04/2026 Branden Puorro $38.01
6132685311-68 01/04/2026 Ralph Aquinaga $38.01
6132685311-69 01/04/2026 Domingo Santos $38.01
6132685311-70 01/04/2026 Paul Tognetti $46.96
6132685311-71 01/04/2026 Nathan Vasquez $46.96
6132685311-72 01/04/2026 Fernando Jimenez $38.01
6132685311-73 01/04/2026 Adrian Melendez $38.01
6132685311-74 01/04/2026 Monica Diaz $46.96
6132685311-75 01/04/2026 Danielle Carriendo $46.96
6132685311-76 01/04/2026 Kevin Green $15.95
6132685311-77 01/04/2026 Michael Garcia $41.96
6132685311-78 01/04/2026 Riley Moffatt $46.96
6132685311-79 01/04/2026 Kevin Greene $38.01
6132685311-80 01/04/2026 Jonathan Williams $38.01
6132685311-81 01/04/2026 Frankie De Leon $38.01
6132685311-82 01/04/2026 John Ramos $38.01
6132685311-83 01/04/2026 Peter Arnst $38.01
6132685311-84 01/04/2026 Benjamin Fu $46.96
6132685311-85 01/04/2026 Lori Baumgartner $46.96
6132685311-86 01/04/2026 Josh Illnicki $38.01
6132685311-87 01/04/2026 Aaron Saiz $41.96
6132685311-88 01/04/2026 Gina Zendejas $38.01
6132685311-89 01/04/2026 Yulis Ayton $41.96
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 15 of 38 51
CC 03-17-2026
51 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6132685311-90 01/04/2026 Saul Herrara $38.01
6132685311-91 01/04/2026 Domingo Santos $46.96
6132685311-92 01/04/2026 Richard Banda $38.01
6132685311-93 01/04/2026 Patrick Nemah $41.96
6132685311-94 01/04/2026 Steven Hirsch $38.01
6132685311-95 01/04/2026 Michael Miranda $46.96
6132685311-96 01/04/2026 Tree Crew Ipad 3 $38.01
6132685311-97 01/04/2026 Samantha Locurto $46.96
6132685311-98 01/04/2026 Ray Wang $41.96
6132685311-99 01/04/2026 Jose Torres $46.96
6132685311-100 01/04/2026 Ron Bullock $41.96
6132685311-101 01/04/2026 Bill Bridge $38.01
6132685311-102 01/04/2026 Brad Alexander $15.95
6132685311-103 01/04/2026 John Stiehr $38.01
6132685311-104 01/04/2026 Jose Ramirez $38.01
6132685311-105 01/04/2026 Jessica Javier $46.96
6132685311-106 01/04/2026 Jonathan Orozco $46.96
6132685311-107 01/04/2026 Pete Coglianese $46.96
6132685311-108 01/04/2026 Torin Scott $46.96
6132685311-109 01/04/2026 Michelle Martin $46.96
6132685311-110 01/04/2026 Robert Griffiths $46.96
6132685311-111 01/04/2026 T. Internet Emergncyvan $38.01 6132685311-112 01/04/2026 Amanda Hui Travel Phone $46.96 6132685311-113 01/04/2026 Ricardo Alvarez $15.95
6132685311-114 01/04/2026 Larry Lopez $38.01
6132685311-115 01/04/2026 Frank Villa $38.01
6132685311-116 01/04/2026 Park Ranger Corridor $46.96
6132685311-117 01/04/2026 Rachelle Sander $163.56
6132685311-118 01/04/2026 Karan Malhi $46.96
6132685311-119 01/04/2026 Serena Tu $46.96
6132685311-120 01/04/2026 Christopher Bottel $15.95
6132685311-121 01/04/2026 Michael Chandler $46.96
6132685311-122 01/04/2026 Kirsten Squarcia $46.96
6132685311-123 01/04/2026 Daniel Barone $38.01
6132685311-124 01/04/2026 Liang Chao $46.96
6132685311-125 01/04/2026 Kitty Moore $46.96
6132685311-126 01/04/2026 Tommy Yu $46.96
6132685311-127 01/04/2026 Nathan Vasquez $38.01
6132685311-128 01/04/2026 Michael Chandler $38.01
6132685311-129 01/04/2026 Robert Griffiths $38.01
6132685311-130 01/04/2026 Michael Miranda $38.01
6132685311-131 01/04/2026 Anthony Leung $46.96
6132685311-132 01/04/2026 Alex Greer $46.96
6132685311-133 01/04/2026 Rodney Weathers $38.01
6132685311-134 01/04/2026 Jasmin Lu $38.01
6132685311-135 01/04/2026 James Lee $38.01
6132685311-136 01/04/2026 Travis Warner $38.01
6132685311-137 01/04/2026 Ricardo Alvarez $41.96
6132685311-138 01/04/2026 Irvin Velazquez $38.01
6132685311-139 01/04/2026 Kimberly Vo $41.96
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 16 of 38 52
CC 03-17-2026
52 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6132685311-140 01/04/2026 Daniel Degu $46.96
6132685311-141 01/04/2026 Tina Kapoor $46.96
6132685311-142 01/04/2026 Jr Fruen $46.96
6132685311-143 01/04/2026 Sheila Mohan $46.96
6132685311-144 01/04/2026 Daniel Barone $41.96
6132685311-145 01/04/2026 Travis Warner $41.96
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,617.53
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$137.03
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$320.03
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$216.90
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$38.01
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$95.92
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$585.98
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$95.92
738156 02/13/2026 Open Accounts Payable WRA, Inc. $991.00 Invoice Date Description Amount
28252-1-59278 12/26/2025 McClellan Ranch West Parking through 11222025- 12262025
$991.00
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$991.00
738157 02/13/2026 Open Accounts Payable Zoho Corporation $4,540.00 Invoice Date Description Amount
50101483146 01/08/2026 Zoho- Service desk plus Annual Subscription 1/7/26- 1/6/27
$4,540.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$4,540.00
738158 02/13/2026 Open Accounts Payable Alok Mirchandani $450.00 Invoice Date Description Amount
2003387.032 02/03/2026 Reception Hall R254525 January 31, 2026 Deposit Refund
$450.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$450.00
738159 02/13/2026 Open Accounts Payable Azra Rehman $660.00 Invoice Date Description Amount
2010960.030 02/03/2026 QCC - 02.08.26 - Cupertino Room Rental Fee & Deposit Refund
$660.00
Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 17 of 38 53
CC 03-17-2026
53 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$660.00
738160 02/13/2026 Open Accounts Payable Bertha Santoso $100.00 Invoice Date Description Amount
2010951.030 02/03/2026 Creekside Building - 01.24.26 - Security Deposit Refund
$100.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$100.00
738161 02/13/2026 Open Accounts Payable BHATT, DHARA $200.00 Invoice Date Description Amount
2005737.012 01/29/2026 BIRTHDAY PARTY DEPOSIT REFUND $200.00 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$200.00
738162 02/13/2026 Open Accounts Payable BIANCHINI, GIUSEPPINA BIANCHINI $10.00 Invoice Date Description Amount
2005721.012 01/29/2026 QCC CLASS REFUND- ZUMBA #30570
CANCELLED 02/10/26
$10.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$10.00
738163 02/13/2026 Open Accounts Payable Carmen Centeno $250.00 Invoice Date Description Amount
2003383.032 02/02/2026 Arts and Crafts Room January 24, 2026 R244246 Deposit Refund
$250.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$250.00
738164 02/13/2026 Open Accounts Payable Chandrika Ganesh $300.00 Invoice Date Description Amount
2003388.032 02/03/2026 Arts and Crafts Room January 31, 2026 Deposit Refund
$300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
738165 02/13/2026 Open Accounts Payable Chi Am Circle $800.00 Invoice Date Description Amount
2010955.030 02/03/2026 QCC - 01.25.26 - Cupertino & Social Room Security Deposit Refund
$800.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$800.00
738166 02/13/2026 Open Accounts Payable DEVCON CONSTRUCTION, INC. $10,000.00 Invoice Date Description Amount
84498 01/28/2026 REFUND 20565 MARIANI AVE BLD02024-1108 TCO BOND
$10,000.00
Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 18 of 38 54
CC 03-17-2026
54 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,000.00
738167 02/13/2026 Open Accounts Payable GIRIJA SUBRAMANYA & SUNDAR RAJAN
$1,075.74
Invoice Date Description Amount
343188 02/05/2026 Building Permit Refunds $1,075.74
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,075.74
738168 02/13/2026 Open Accounts Payable Jenny McNeill $500.00 Invoice Date Description Amount
2010956.030 02/03/2026 QCC - 01.27.26 - Cupertino Room Security Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738169 02/13/2026 Open Accounts Payable KANG, JULIE $10.00 Invoice Date Description Amount
2005720.012 01/29/2026 QCC CLASS REFUND ZUMBA 30570 ON 02/10/26 $10.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$10.00
738170 02/13/2026 Open Accounts Payable LEE'S SANDWICHES $879.90 Invoice Date Description Amount
LS021126 02/11/2026 Business License Refund $879.90
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$879.90
738171 02/13/2026 Open Accounts Payable Renu Asuti $300.00 Invoice Date Description Amount
2010953.030 02/03/2026 QCC - 01.24.26 - Social Room Security Deposit Refund
$300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
738172 02/13/2026 Open Accounts Payable Saishree Bharadwaj $500.00 Invoice Date Description Amount
2003380.032 02/02/2026 Reception Hall January 24, 2026 R249845 Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738173 02/13/2026 Open Accounts Payable TZOU, THERESA $10.00 Invoice Date Description Amount
2005686.012 01/29/2026 QCC CLASS REFUND- ZUMBA # 30572 PUSHED BACK
$10.00
Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 19 of 38 55
CC 03-17-2026
55 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$10.00
738174 02/13/2026 Open Accounts Payable Wafu Ikebana Society $500.00 Invoice Date Description Amount
2003385.032 02/03/2026 Community Hall R248467 January 31 2026 Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738175 02/13/2026 Open Accounts Payable Yue Huang $100.00 Invoice Date Description Amount
2010952.030 02/03/2026 Creekside Building - 01.25.26 - Security Deposit Refund
$100.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$100.00
738176 02/13/2026 Open Accounts Payable Amazing Taiwan $456.00 Invoice Date Description Amount
AliceK2252 04/11/2025 Dance in the Plaza 50% Reimbursement from Mayor Liang Chao
$456.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$456.00
738177 02/13/2026 Open Accounts Payable Bhutta, Syeda Asra $300.00 Invoice Date Description Amount
5310 12/18/2018 Social Room, deposit refund, 12.16.18, Permit R5310 $300.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
738178 02/13/2026 Open Accounts Payable California Building Officials $165.00 Invoice Date Description Amount
19823 08/28/2025 CALBO ED WEEK - CONFERENCE- A.LEUNG $165.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$165.00
738179 02/13/2026 Open Accounts Payable County of Santa Clara $50.00 Invoice Date Description Amount
DP-2022-001 12/08/2022 Exempt Filing (Marina Plaza Project Addendum 1) $50.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$50.00
738180 02/13/2026 Open Accounts Payable DEEPIKA RAYALA $530.00 Invoice Date Description Amount
RefundCheck#229 05/31/2022 PARTIAL REFUND ON CITATION #22000262A - 19147 LOREE AVENUE
$530.00
Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 20 of 38 56
CC 03-17-2026
56 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$530.00
738181 02/13/2026 Open Accounts Payable Joan Davis $30.00 Invoice Date Description Amount
2002876.032 04/10/2025 COVID Classes Refund $30.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$30.00
738182 02/13/2026 Open Accounts Payable Kumar Management Corporation, ATTN: Rakesh Kumar
$260.21
Invoice Date Description Amount
Kumar082422 08/24/2022 The applicant cancelled the application because the business was
$260.21
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$260.21
738183 02/13/2026 Open Accounts Payable SUNRUN $175.98
Invoice Date Description Amount
266559 11/23/2022 REFUND 20031 SUISUN DR BLD-2020-0773
WITHDRAWN
$175.98
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$175.98
Type Check Totals: 86 Transactions $1,872,541.38
EFT
44288 02/02/2026 Open Accounts Payable EMPLOYMENT DEVEL DEPT $47,922.05 Invoice Date Description Amount
01232026 01/23/2026 CA State Tax pp 1/10/26-1/23/26 $47,922.05 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$47,922.05
44289 02/02/2026 Open Accounts Payable IRS $147,783.53
Invoice Date Description Amount
01232026 01/23/2026 Federal Tax pp 1/10/26-1/23/26 $147,783.53 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$147,783.53
44290 02/05/2026 Open Accounts Payable P E R S $177,420.78 Invoice Date Description Amount
01232026 01/23/2026 PERS pp 1/10/26-1/23/26 $177,420.78 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$177,420.78
44291 02/04/2026 Open Accounts Payable Pacific Gas and Electric $2,000.00 Invoice Date Description Amount
0008482974-6 02/02/2026 EP 10343 Menhart Lane Cupertino $2,000.00 Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 21 of 38 57
CC 03-17-2026
57 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$2,000.00
44292 02/02/2026 Open Accounts Payable SQUARE, INC. $70.00 Invoice Date Description Amount
SQUARE020126 02/01/2026 SQUARE Team Plus FEB26 $70.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$70.00
44293 02/05/2026 Open Accounts Payable California Public Employees' Retirement System
$529,944.98
Invoice Date Description Amount
7158-011426 01/14/2026 Health Premiums $529,944.98
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$364,422.33
642 - Retiree Medical 642 100-100 (Cash & Investments Assets Operating Cash)
$165,522.65
44294 02/13/2026 Open Accounts Payable Colonial Life & Accident Insurance $29.16 Invoice Date Description Amount
02062026 02/06/2026 Colonial Products pp 1/24/26-2/6/26 $29.16 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29.16
44295 02/13/2026 Open Accounts Payable Employment Development $12,805.99 Invoice Date Description Amount
02062026 02/06/2026 State Disability Insurance pp 1/24/26-2/6/26 $12,805.99 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$12,805.99
44296 02/13/2026 Open Accounts Payable National Deferred (ROTH) $4,077.00 Invoice Date Description Amount
02062026 02/06/2026 Nationwide Roth pp 1/24/26-2/6/26 $4,077.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,077.00
44297 02/13/2026 Open Accounts Payable National Deferred Compensation $23,856.82 Invoice Date Description Amount
02062026 02/06/2026 Nationwide Deferred Compensation pp 1/24/26-2/6/26 $23,856.82 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$23,856.82
44298 02/13/2026 Open Accounts Payable PERS-457K $18,658.09 Invoice Date Description Amount
02062026 02/06/2026 PERS 457K pp 1/24/26-2/6/26 $18,658.09 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$18,658.09
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 22 of 38 58
CC 03-17-2026
58 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44299 02/13/2026 Open Accounts Payable State Disbursement Unit $603.49 Invoice Date Description Amount
02062026 02/06/2026 Child Support pp 1/24/26-2/6/26 $603.49 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$603.49
44300 02/13/2026 Open Accounts Payable 3M COMPANY $9,355.04 Invoice Date Description Amount
9437574125 01/15/2026 Street-Pavement- Raised Pavement Marker $1,524.17 9437596271 01/17/2026 Street-Pavement- Raised Pavement Marker, Yellow Body & Lens
$4,953.55
9437765286 01/29/2026 Street-Signs- Diamond Grade Reflective Sheeting $1,667.58 9437704496 01/26/2026 Street-Signs- ElectroCut Film $1,209.74 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$9,355.04
44301 02/13/2026 Open Accounts Payable 4LEAF, Inc. $28,923.43 Invoice Date Description Amount
J3872-01P 10/31/2025 Orange Ave Sidewalk Imp Proj Closeout $87.50 J4317J 12/31/2025 Photovoltaic Systems Design & Installation 12012025- 12312025
$28,835.93
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$28,923.43
44302 02/13/2026 Open Accounts Payable Aleshire & Wynder, LLP $84,608.47 Invoice Date Description Amount
101866 01/28/2026 Legal Services, December 2025 $6,770.00 101867 01/28/2026 Legal Services, December 2025 $4,347.50 101868 01/28/2026 Legal Services, December 2025 $1,345.50 101870 01/28/2026 Legal Services, December 2025 $10,855.00 101871 01/28/2026 Legal Services, December 2025 $390.00 101872 01/28/2026 Legal Services, December 2025 $565.50 101873 01/28/2026 Legal Services, December 2025 $1,256.50 101874 01/28/2026 Legal Services, December 2025 $2,767.00 101875 01/28/2026 Legal Services, December 2025 $18,519.00 101876 01/28/2026 Legal Services, December 2025 $385.00 101877 01/28/2026 Legal Services, December 2025 $4,036.20 101878 01/28/2026 Legal Services, December 2025 $3,652.14 101879 01/28/2026 Legal Services, December 2025 $20,884.63 101881 01/28/2026 Legal Services, December 2025 $541.50 101883 01/28/2026 Legal Services, December 2025 $2,887.50 101869 01/28/2026 Legal Services, December 2025 $5,405.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$84,608.47
44303 02/13/2026 Open Accounts Payable All City Management Services, Inc. $21,183.02 Invoice Date Description Amount
PS-INV103341 01/23/2026 School Crossing Guard Services 01042026-01172026 $21,183.02 Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 23 of 38 59
CC 03-17-2026
59 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$21,183.02
44304 02/13/2026 Open Accounts Payable Alta Planning + Design, Inc. $6,830.80 Invoice Date Description Amount
3040002024.25112 01/22/2026 Transportation - 304.0002024.251-12 $6,830.80 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,830.80
44305 02/13/2026 Open Accounts Payable Amazon Capital Services $8,449.42 Invoice Date Description Amount
1F9V-VXKP-TJ6R 02/01/2026 Amazon Purchases Jan 2026 - PR1 Admin Division $208.48 17VP-HWKT-4RMT 02/01/2026 Amazon Purchases Jan 2026 - PR5 Outdoor Recreation
$285.54
1F9V-VXKP-TKJ3 02/01/2026 Amazon Business - CMO - February 2026 $126.92 1F9V-VXKP-WN6H 02/01/2026 Service Center - Multiple Division Purchases Jan 2026 $2,962.32 1PLH-NM3Y-7GDM 02/01/2026 City Hall PW 01 2026 charges $149.93 1Y4H-MJP7-VVMK 02/01/2026 Amazon Purchases Jan 2026 - PR2 Senior Wellness $1,089.99 1F9V-VXKP-X4TK 02/01/2026 Apply credit memo related to invoice 1Y4H-MJP7- VVMK
($45.59)
1VG7-VWCP-1NG6 02/01/2026 Amazon Purchases Jan 2026 - PR4 Events, Facilities, Youth, Teen
$1,273.73
1HV9-FP9M-4D4Q 01/27/2026 Apply credit memo related to invoice 144G-KPHCYQCH($10.90) 1N4T-JJK9-P1VQ 01/29/2026 Apply credit memo related to invoice 1XGW-94P9- LLPF
($53.94)
1WFP-4N13-7CRV 02/01/2026 City Hall PW - Apply credit memo related to 1PLHNM3Y-7GDM($10.68) 1K73-KXFC-1NWV 02/01/2026 I&T department January 2026 $2,473.62 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,561.51
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$453.00
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$137.42
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$91.65
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$351.54
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,854.30
44306 02/13/2026 Open Accounts Payable Amazon Web Services, Inc. $1,653.16 Invoice Date Description Amount
2484024341 02/01/2026 AWS Applications January 2026 $1,653.16 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,653.16
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 24 of 38 60
CC 03-17-2026
60 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44307 02/13/2026 Open Accounts Payable American Assured Security, Inc. $462.00 Invoice Date Description Amount
50428 02/04/2026 Rental Security Services - 1/24 (QCC) & 1/28 (SC) $462.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$462.00
44308 02/13/2026 Open Accounts Payable Bay Area News Group $2,249.34 Invoice Date Description Amount
0001465204 01/31/2026 Legal Advertising - January 2026 $2,249.34 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,249.34
44309 02/13/2026 Open Accounts Payable Bear Electrical Solutions, Inc. $22,499.80 Invoice Date Description Amount
28673 12/08/2025 FY 25-26 LED Street Light in various locations $22,499.80 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$22,499.80
44310 02/13/2026 Open Accounts Payable Bikeep Inc. $49.00 Invoice Date Description Amount
18463 01/31/2026 Bikeep monthly upkeep fee $49.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$49.00
44311 02/13/2026 Open Accounts Payable BOSCO OIL INC DBA VALLEY OIL $9,431.84 Invoice Date Description Amount
451012 01/15/2026 Fleet - Gasoline $7,441.96
245682 01/21/2026 Fleet- Diesel Fuel $1,989.88
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$9,431.84
44312 02/13/2026 Open Accounts Payable CHAD MOSLEY $110.00 Invoice Date Description Amount
ChadM12202025 12/20/2025 Cell phone reimbursement through 11212025- 12202025
$55.00
ChadM01202026 01/20/2026 Cell phone reimbursement through 12212025- 01202026
$55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$110.00
44313 02/13/2026 Open Accounts Payable City of San Jose $85,989.81 Invoice Date Description Amount
1284584 02/05/2026 Animal Services 2026/01-03 $85,989.81 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$85,989.81
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 25 of 38 61
CC 03-17-2026
61 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44314 02/13/2026 Open Accounts Payable COLLEEN FERRIS $110.00 Invoice Date Description Amount
ColleenF101626 01/16/2026 cell phone service Dec 17 - Jan 16 $55.00 ColleenF121625 02/04/2026 cell phone service Nov 17 - Dec 16 $55.00 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$110.00
44315 02/13/2026 Open Accounts Payable CoreLogic Solutions, LLC. $12.42 Invoice Date Description Amount
30834064 01/31/2026 FY26 RealQuest Monthly subscription - Jan 2026 overages
$12.42
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$12.42
44316 02/13/2026 Open Accounts Payable Craig Whittom Consulting $5,280.00 Invoice Date Description Amount
00139 02/03/2026 Negotiation of Law Enforcement Contract – January 2026 Services
$5,280.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,280.00
44317 02/13/2026 Open Accounts Payable Cumming Management Group, Inc $2,160.00 Invoice Date Description Amount
181207 11/30/2025 City Hall Project through 11012025-11302025 $540.00 182883 12/31/2025 City Hall Project through 12012025-12312025 $1,620.00 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$2,160.00
44318 02/13/2026 Open Accounts Payable David Stillman $165.00 Invoice Date Description Amount
DavidS11192025 11/19/2025 Cell phone reimbursement through 10202025- 11192025
$55.00
DavidS12192025 12/19/2025 Cellphone reimbursement through 11202025- 12192025
$55.00
DavidS01192026 01/19/2026 Cell phone reimbursement through 12202025- 01192026
$55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$165.00
44319 02/13/2026 Open Accounts Payable Dell Marketing L.P. $7,398.10 Invoice Date Description Amount
10859458485 01/28/2026 1. VLA VSPROSUBW/GHENT ALNG LICSAPK MVL - Sandy & Preeti
$1,844.80
10860833413 02/06/2026 15x VLA POWER BI 2/4/26-12/31/28 Co of Riv C000001244547
$5,553.30
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$7,398.10
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 26 of 38 62
CC 03-17-2026
62 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44320 02/13/2026 Open Accounts Payable Dispensing Technology Corporation $1,270.98 Invoice Date Description Amount
17910 01/22/2026 Street- Bituminous Dotstick Marker Adhesive $1,270.98 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$1,270.98
44321 02/13/2026 Open Accounts Payable EDGES ELECTRICAL GROUP $2,563.57 Invoice Date Description Amount
S6605895.004 01/06/2026 Facilities - Bollard (Gardco) $2,177.04 S6605895.002 12/30/2025 Facilities - Anchor Bolts $341.02 S6605895.005 01/14/2026 Facilities - Freight Charges for Invoice# S6605895.004 $45.51 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$2,563.57
44322 02/13/2026 Open Accounts Payable Eflex Group, Inc $5,347.81 Invoice Date Description Amount
02062026 02/06/2026 FSA pp 1/24/26-2/6/26 $5,347.81
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,347.81
44323 02/13/2026 Open Accounts Payable Ewing Irrigation Products Inc. $2,627.83 Invoice Date Description Amount
28824961 01/12/2026 Grounds- Valve Box, Battery Control $1,369.97 28971652 01/29/2026 Grounds- Rainbird, Leaf Rake, PVC Cement W/ Brush, Primer, Clay
$1,257.86
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,627.83
44324 02/13/2026 Open Accounts Payable GARDENLAND POWER
EQUIPMENT
$986.00
Invoice Date Description Amount
1221512 01/15/2026 Fleet - Carburetor, Air Filter $251.70 1221522 01/15/2026 Fleet - Pickup Body $19.66
1225592 01/29/2026 Trees/ROW- Pruner Rope, Bar & Chain Oil $504.41 1224918 01/27/2026 Fleet- Water Tank $210.23
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$504.41
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$481.59
44325 02/13/2026 Open Accounts Payable Geotab USA, Inc $2,349.00 Invoice Date Description Amount
IN471733 01/31/2026 FY26 Geotab for Telematics - January 2026 $2,349.00 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,349.00
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 27 of 38 63
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63 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44326 02/13/2026 Open Accounts Payable Government Finance Officers Association
$275.00
Invoice Date Description Amount
6935 02/11/2026 FY25 Popular Annual Financial Report Fee (PAFR) $275.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$275.00
44327 02/13/2026 Open Accounts Payable GRAINGER INC $1,656.22 Invoice Date Description Amount
9772914702 01/15/2026 Facilities - LED Wallpack $191.57 9780088515 01/21/2026 Facilities- Full Face Respirator, Threaded Combination Cartridge
$430.34
9791119648 01/31/2026 Facilities- Regulator Kit $78.42
9789535433 01/29/2026 Facilities- Regulator Kit, Cartridge Regulator $193.69 9789108686 01/29/2026 Facilities- Face Shield Assembly $274.63 9789108678 01/29/2026 Facilities- Electrical Insulating Glove Kit $487.57 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,384.11
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$272.11
44328 02/13/2026 Open Accounts Payable Gym Precision, Inc. $225.00 Invoice Date Description Amount
21284 01/05/2026 Monthly Preventative Maintenance was performed on all gym equipm
$225.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$225.00
44329 02/13/2026 Open Accounts Payable HERITAGE LANDSCAPE SUPPLY GROUP
$390.99
Invoice Date Description Amount
0024864859-001 01/23/2026 Trees/ROW-PVCElbow, Ball Valve, Gas Cylinder, Hand Torch. Wrench
$390.99
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$390.99
44330 02/13/2026 Open Accounts Payable Holmes US $6,342.50 Invoice Date Description Amount
0058607 01/31/2026 Senior Center Fire Alarm through 01012026-01312026 $6,342.50 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$6,342.50
44331 02/13/2026 Open Accounts Payable IFPTE LOCAL 21 $2,365.57 Invoice Date Description Amount
02062026 02/06/2026 Association Dues/Political Action Fund CEA pp 1/24/26-2/6/26
$2,365.57
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,365.57
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 28 of 38 64
CC 03-17-2026
64 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44332 02/13/2026 Open Accounts Payable Impec Group Inc $76,061.25 Invoice Date Description Amount
2601146 01/31/2026 January 2026 Cleaning Services $76,061.25 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$66,200.25
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$1,200.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$8,661.00
44333 02/13/2026 Open Accounts Payable Independent Code Consultants, Inc. $49,995.38 Invoice Date Description Amount
2194 11/03/2025 Building Plan Review Services - 2025/10 $10,610.18 2195 11/03/2025 Building Permit Tech Services - 2025/10 $6,125.00 2209 12/01/2025 Building Permit Tech Services - 2025/11 $1,295.00 2208 12/01/2025 Building Plan Review Services - 2025/11 $30,515.20 2221 11/03/2025 Building Plan Review Services - 2025/12 $1,450.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$49,995.38
44334 02/13/2026 Open Accounts Payable Innovation Controls $11,648.40 Invoice Date Description Amount
2026-004 01/26/2026 Sports Center Lighting Controls Switch Station Upgrade
$11,648.40
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$11,648.40
44335 02/13/2026 Open Accounts Payable InservH2O Inc. $1,107.62 Invoice Date Description Amount
5862 01/15/2026 Facilities - McClellan Ranch January 2026 Water Treatment
$272.82
5836 01/15/2026 Facilities - Jan 2026 Water Treatment $834.80 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,107.62
44336 02/13/2026 Open Accounts Payable Interstate Traffic Control Products, Inc.
$1,424.66
Invoice Date Description Amount
274343 01/29/2026 Street-Signs- K1 & K2 Markers W/ Boomerang Base and Plates
$1,424.66
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$1,424.66
44337 02/13/2026 Open Accounts Payable Invarion, LLC $1,557.09 Invoice Date Description Amount
L5HDSOWK0001 02/04/2026 FY26 RapidPlan Multi-Machine License Renewal 5/13/26-8/30/27
$1,557.09
Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 29 of 38 65
CC 03-17-2026
65 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,557.09
44338 02/13/2026 Open Accounts Payable Iron Mountain $3,027.68 Invoice Date Description Amount
KZLD876 01/31/2026 Storage Period February 1-February 28, 2026 $3,027.68 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,027.68
44339 02/13/2026 Open Accounts Payable Jahara Pagadipaala $1,152.00 Invoice Date Description Amount
012926 01/29/2026 Nov-Dec 2025 Senior Center classes $672.00 02042026 02/06/2026 JANUARY 2026 PROGRAM INSTRUCTION $480.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$672.00
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$480.00
44340 02/13/2026 Open Accounts Payable JAM Services, Inc $3,657.82 Invoice Date Description Amount
197015-1 11/17/2025 Street- (1) Solar & (1) SOMP LED Fixture W/ Bird Spikes
$1,873.63
197015-2 01/23/2026 Street- (1) Solas Ray Soph & (1) SOMP Solar LED Fixture
$1,784.19
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,657.82
44341 02/13/2026 Open Accounts Payable KIMBALL-MIDWEST $64.39 Invoice Date Description Amount
104085035 01/13/2026 Street- Signs- Screw Bolt, Thick Flatwasher, Avex Rivet
$192.61
104117348 01/22/2026 Steet-Signs- Credit for Inv#104085035 - Screw Bolt ($128.22) Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$64.39
44342 02/13/2026 Open Accounts Payable KMVT Community Television $1,035.00 Invoice Date Description Amount
380 01/31/2026 KMVT for Video Production Service support $1,035.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,035.00
44343 02/13/2026 Open Accounts Payable Knorr Systems International $2,295.07 Invoice Date Description Amount
294705 01/14/2026 Facilities - Chlorine, Drum $2,295.07 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,295.07
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 30 of 38 66
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66 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44344 02/13/2026 Open Accounts Payable Marble Bridge Funding Group, Inc. $6,000.00 Invoice Date Description Amount
5631 02/03/2026 FY26 AV Video Systems Maintenance and Repair Svcs - Jan 2026
$6,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,000.00
44345 02/13/2026 Open Accounts Payable MissionSquare 300292 $13,114.99 Invoice Date Description Amount
02062026 02/06/2026 ICMA pp 1/24/26-2/6/26 $13,114.99
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$13,114.99
44346 02/13/2026 Open Accounts Payable Moore lacofano Goltsman, Inc. $69,617.48 Invoice Date Description Amount
0094292 12/02/2025 Lawrence-Mitty Park & Trail Master Plan through 100125-103125
$34,959.83
0094611 12/22/2025 Lawrence-Mitty Park & Trail Master Plan 11012025- 11302025
$18,194.60
0094917 01/22/2026 Lawrence - Mitty Park & Trail Master Plan 12012025- 12312025
$16,463.05
Paying Fund Cash Account Amount
280 - Park Dedication 280 100-100 (Cash & Investments Assets Operating Cash)
$69,617.48
44347 02/13/2026 Open Accounts Payable Nexinite, LLC $2,435.50 Invoice Date Description Amount
INV-003289 02/03/2026 NexInite CIP Management Hub Support 12/1/2025 - 1/31/2026
$2,435.50
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,435.50
44348 02/13/2026 Open Accounts Payable NI Government Services Inc $79.04 Invoice Date Description Amount
26012907051 02/05/2026 Satellite Telephone & Data Services VEH #469 – January 2026
$79.04
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$79.04
44349 02/13/2026 Open Accounts Payable NIDHI MATHUR $50.00 Invoice Date Description Amount
NidhiM02022026 02/02/2026 Nidhi - City Laptop bag/case reimbursement (max $50) $50.00 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$50.00
44350 02/13/2026 Open Accounts Payable ODP Business Solutions, LLC. $741.34 Invoice Date Description Amount
455791698001 01/20/2026 Retractable Banners 80" x 36" -"Dine Out" Promo / The Big Game
$672.06
455800157001 02/02/2026 Office Supplies-Downstairs Copy Room Paper $69.28 Wednesday, February 18,
2026
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Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$741.34
44351 02/13/2026 Open Accounts Payable OmniData $8,931.67 Invoice Date Description Amount
INV00053654 01/31/2026 OmniData Ad-Hoc support - January 2026 $8,931.67 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$8,931.67
44352 02/13/2026 Open Accounts Payable PACE Supply Corp $1,180.14 Invoice Date Description Amount
1211146784 02/03/2026 Facilities- Copper Adapter, Ball Valve, Gas Flex, Connector....
$1,138.73
1211146881 02/03/2026 Facilities- Screwdriver Repair Kit $41.41 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,180.14
44353 02/13/2026 Open Accounts Payable PARS/City of Cupertino $4,194.00 Invoice Date Description Amount
02062026 02/06/2026 PARS pp 1/24/26-2/6/26 $4,194.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,194.00
44354 02/13/2026 Open Accounts Payable Parts Authority, LLC $1,007.43 Invoice Date Description Amount
37891 01/22/2026 Fleet- Exide Battery $1,007.43
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,007.43
44355 02/13/2026 Open Accounts Payable PayPal Inc. $52.80 Invoice Date Description Amount
PPGW167496020 01/31/2026 cupertinoweb4 01-Jan-26 to 31-Jan-26 VSV0003096477
$19.95
PPGW167680285 01/31/2026 cupertinoweb2 01-Jan-26 to 31-Jan-26 VSV0001160385
$32.85
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$52.80
44356 02/13/2026 Open Accounts Payable PDQ.COM CORPORATION $2,000.75 Invoice Date Description Amount
PDQ-74368 02/02/2026 PDQ Smart Deploy- x3 PDQ Deploy 3/26/26-3/25/27 $2,000.75 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,000.75
44357 02/13/2026 Open Accounts Payable Phoenix MSA Holdings, LLC $1,720.31 Invoice Date Description Amount
CM-PHX1A0223 02/28/2026 Apply Credit Memo to invoice INV-PHX1A0934 Feb 2026
($962.23)
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 32 of 38 68
CC 03-17-2026
68 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
INV-PHX1A0992 02/01/2026 FY26 Colocation Services for March 2026 $2,682.54 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,720.31
44358 02/13/2026 Open Accounts Payable Pine Press, Inc. $210.51 Invoice Date Description Amount
00060582 01/16/2026 50 Postcards & 10 Yard Signs for The Big Game / Football Promo
$210.51
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$210.51
44359 02/13/2026 Open Accounts Payable PlaceWorks $12,423.75 Invoice Date Description Amount
COCU 26.0 - 15 12/31/2025 General Plan 2040 and Zoning Code Amendments and Subsequent EIR
$10,881.25
COCU-34.0 - 8 12/31/2025 Idlewild Townhomes CEQA Exemption Dec. 25' $1,542.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$12,423.75
44360 02/13/2026 Open Accounts Payable Plante & Moran, PLLC $6,360.00 Invoice Date Description Amount
10610755 01/27/2026 ERP Needs Assessment, RFP Dev, and Vendor Sel - December 2025
$6,360.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,360.00
44361 02/13/2026 Open Accounts Payable Primo Brands $96.44 Invoice Date Description Amount
26B0027344639 01/07/2026 City Hall Employee Drinking Water $96.44 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$96.44
44362 02/13/2026 Open Accounts Payable Quadient Finance USA, Inc. $2,000.00 Invoice Date Description Amount
8702-02032026 02/03/2026 Postage fees for mailing machine- February 2026 $2,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,000.00
44363 02/13/2026 Open Accounts Payable R. Thomas Heck & Associates $19,553.51 Invoice Date Description Amount
18 01/27/2026 Cupertino Parks & Recreation Spring Brochure 2027 $19,553.51 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$19,553.51
44364 02/13/2026 Open Accounts Payable Raychel Renee Balcioni Cruz $2,640.00 Invoice Date Description Amount
021326 RRBC 02/04/2026 February fitness classes and personal training $2,640.00 Paying Fund Cash Account Amount
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 33 of 38 69
CC 03-17-2026
69 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$2,640.00
44365 02/13/2026 Open Accounts Payable Recology South Bay $32,872.08 Invoice Date Description Amount
Jan-26 RY5 02/02/2026 City Payment to Recology Rate Year 5 (02/25-01/26)- Jan 2026
$32,872.08
Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$32,872.08
44366 02/13/2026 Open Accounts Payable Ritter GIS Inc $3,290.00 Invoice Date Description Amount
22414 02/04/2026 F26 Ritter, for Citiworks Consulting Services - January 2026
$3,290.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$3,290.00
44367 02/13/2026 Open Accounts Payable RRM DESIGN GROUP $3,617.25 Invoice Date Description Amount
1832-00-UR19-3 12/12/2025 Architectural Review Services Nov. 2025 $3,617.25 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,617.25
44368 02/13/2026 Open Accounts Payable Safety Compliance Management, Inc. $20.00 Invoice Date Description Amount
HMS11851 01/31/2026 Respiratory Protection - P.Sapudar $20.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$20.00
44369 02/13/2026 Open Accounts Payable Safety Compliance Management, Inc. $44.00 Invoice Date Description Amount
HMS11852 01/31/2026 First Responder Awareness - J.Deleon $44.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$44.00
44370 02/13/2026 Open Accounts Payable Safety Compliance Management, Inc. $32.00 Invoice Date Description Amount
HMS11853 01/31/2026 Heat Illness Prevention - F. Jimenez B.Cortez $32.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$32.00
44371 02/13/2026 Open Accounts Payable Safety Compliance Management, Inc. $31.20 Invoice Date Description Amount
HMS11854 01/31/2026 Bloodborne Pathogens - F.Jimenez $31.20 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$31.20
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 34 of 38 70
CC 03-17-2026
70 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44372 02/13/2026 Open Accounts Payable Safety Compliance Management, Inc. $20.00 Invoice Date Description Amount
HMS11855 01/31/2026 Fall Protection - F.Jimenez $20.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$20.00
44373 02/13/2026 Open Accounts Payable Safety Compliance Management, Inc. $8.00 Invoice Date Description Amount
HMS11856 01/31/2026 Hearing Conservation - F.Jimenez $8.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8.00
44374 02/13/2026 Open Accounts Payable Safety Compliance Management, Inc. $28.00 Invoice Date Description Amount
HMS11857 01/31/2026 Lockout / Tagout - B.Cortez $28.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$28.00
44375 02/13/2026 Open Accounts Payable Sedgwick Claims Management Services, Inc.
$2,462.00
Invoice Date Description Amount
400000280237 02/01/2026 Worker's Compensation Claims FEB26 $2,462.00 Paying Fund Cash Account Amount
620 - Workers' Compensation 620 100-100 (Cash & Investments Assets Operating Cash)
$2,462.00
44376 02/13/2026 Open Accounts Payable SimpliGov LLC $50,000.00 Invoice Date Description Amount
3319 01/30/2026 FY26 SimpliGov for Automation Platform 03/30/2026 - 03/30/27
$50,000.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$50,000.00
44377 02/13/2026 Open Accounts Payable SONIA DOGRA $234.00 Invoice Date Description Amount
021326 SD 02/04/2026 January fitness classes $234.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$234.00
44378 02/13/2026 Open Accounts Payable Statewide Traffic Safety & Signs Inc. $1,792.12 Invoice Date Description Amount
05048652 01/26/2026 Street-Pavement- White Plastic Round Marker $630.00 05048663 01/27/2026 Street-Pavement- Aquaphalt Bucket $1,162.12 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$1,792.12
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 35 of 38 71
CC 03-17-2026
71 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44379 02/13/2026 Open Accounts Payable Stradling Yocca Carlson & Rauth LLP $287.50 Invoice Date Description Amount
428103 02/06/2026 professional services rendered through December 31, 2025
$287.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$287.50
44380 02/13/2026 Open Accounts Payable SUNNYVALE FORD, INC. $1,633.59 Invoice Date Description Amount
269521FOW 01/21/2026 Fleet- HV Separat $145.25
CM265064FOW 01/15/2026 Fleet- Credit for Invoice#265064FOW ($37.10) 269651FOW 01/22/2026 Fleet- HV D-1 Run $187.40
269302FOW 01/15/2026 Fleet- HV Step $309.65
268923FOW 01/08/2026 Fleet- HV Sensor $378.70
267961-1FOW 12/17/2025 Fleet- HV Hoses $310.44
268135FOW 12/18/2025 Fleet- HV Switch $57.12
267799FOW 12/11/2025 Fleet- HV Seal, HV Thermos, HV Hose $166.10 267961FOW 12/16/2025 Fleet- HV Hoses $116.03
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,633.59
44381 02/13/2026 Open Accounts Payable TERI GERHARDT $330.00 Invoice Date Description Amount
TeriG06142025 06/14/2025 Teri Cell Reimbursement 408-600-8144 6/14-12/13, 2025
$330.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$330.00
44382 02/13/2026 Open Accounts Payable The Pun Group, LLP $5,260.00 Invoice Date Description Amount
115881-01 01/31/2026 FY24-25 State Controller's Report $4,410.00 115881-02 01/31/2026 Public Facilities State Controller's Report FY24-25 $850.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,260.00
44383 02/13/2026 Open Accounts Payable Thomson Reuters - West $918.15 Invoice Date Description Amount
853143919 02/01/2026 Online Subscription, January 2026 - Acct 1000489718 $918.15 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$918.15
44384 02/13/2026 Open Accounts Payable TPx Communications $2,087.23 Invoice Date Description Amount
189128191-0 01/31/2026 FY26 VoIP Telephone Services January 2026 $2,087.23 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,087.23
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 36 of 38 72
CC 03-17-2026
72 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44385 02/13/2026 Open Accounts Payable TYLER BUSINESS FORMS $266.14 Invoice Date Description Amount
invoice-110381 01/23/2026 Tyler forms for W-2 and 1099 $266.14 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$266.14
44386 02/13/2026 Open Accounts Payable United Site Services $518.98 Invoice Date Description Amount
INV-5849117 01/12/2026 Trees/ROW- SWP 1/12/2026 - 2/8/2026 $518.98 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$518.98
44387 02/13/2026 Open Accounts Payable WCT $413.96
Invoice Date Description Amount
0012931-IN 01/30/2026 Mac Studio editor x2 PAC Storage 16Gb/s Fibre Channel SFP Optica
$413.96
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$413.96
44388 02/09/2026 Open Accounts Payable USPS - EFT ONLY $1,240.97 Invoice Date Description Amount
918045371 02/09/2026 Shipping $1,240.97
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,240.97
44389 02/13/2026 Open Accounts Payable TASC $416.00
Invoice Date Description Amount
IN3679446 02/11/2026 HRA - Administration Fees FEB26 $416.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$416.00
44390 02/13/2026 Open Accounts Payable TASC $321.36
Invoice Date Description Amount
IN3679447 02/11/2026 FSA - Administration Fees FEB26 $321.36 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$321.36
44391 02/02/2026 Open Accounts Payable BASIC Benefits $118.72 Invoice Date Description Amount
IN3659608 01/15/2026 Fee for Section 125 2026 $118.72
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$118.72
Type EFT Totals: 104 Transactions $1,704,192.28
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount Open 86 $1,872,541.38 $0.00
Reconciled 0 $0.00 $0.00
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 37 of 38 73
CC 03-17-2026
73 of 1887
Payment Register
City of Cupertino
From Payment Date: 1/31/2026 - To Payment Date: 2/13/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 86 $1,872,541.38 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 104 $1,704,192.28 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 104 $1,704,192.28 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 190 $3,576,733.66 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 190 $3,576,733.66 $0.00
Grand Totals:
Checks Status Count Transaction Amount Reconciled Amount Open 86 $1,872,541.38 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 86 $1,872,541.38 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 104 $1,704,192.28 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 104 $1,704,192.28 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 190 $3,576,733.66 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 190 $3,576,733.66 $0.00
Wednesday, February 18,
2026
user: Indrani Sengupta Pages: 38 of 38 74
CC 03-17-2026
74 of 1887
RESOLUTION NO. 26-XXX
A RESOLUTION OF THE CUPERTINO CITY COUNCIL
RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE
AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR
GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING FEBRUARY 27, 2026
WHEREAS, the Director of Administrative Services or their designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify the following claims and demands in the amounts and from the funds as hereinafter set forth in the attached Payment Register.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 17th day of March, 2026 by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________
Kitty Moore, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Lauren Sapudar, City Clerk
________________________
Date
75 CC 03-17-2026
75 of 1887
Resolution No. 26-XXX
CERTIFICATION
The Finance Manager hereby certifies to the accuracy of said records and to the availability of funds for payment.
CERTIFIED:
Jonathan Orozco, Acting Director of Administrative Services and City Treasurer
76 CC 03-17-2026
76 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
738184 02/27/2026 Open Accounts Payable AT&T $10,640.64 Invoice Date Description Amount
000024793919 02/10/2026 9391051384 1/10/26-2/9/26 $1,628.84 000024803177 02/12/2026 9391023221 (408-253-9200) 1/12/26-2/11/26 $67.70 000024803179 02/12/2026 9391023223 1/12/26-2/11/26 $94.02 000024803273 02/12/2026 9391023218 (238-371-7141) 1/12/26-2/11/26 $64.48 000024803274 02/12/2026 9391023217 (237-361-8095) 1/12/26-2/11/26 $81.85 000024803275 02/12/2026 9391023216 (233-281-5494) 1/12/26-2/11/26 $66.06 000024803276 02/12/2026 9391023215 (233-281-4421) 1/12/26-2/11/26 $83.86 000024803176-0 02/12/2026 9391023228-McClellan alarm $31.86 000024803176-1 02/12/2026 9391023228-4082558166 - Service Center Admin $31.86 000024803176-2 02/12/2026 9391023228-City Hall $3,513.36 000024803176-3 02/12/2026 9391023228-Service Center $130.70 000024803176-4 02/12/2026 9391023228-Wilson Park $31.86 000024803176-5 02/12/2026 9391023228-Street Maintenance $32.03 000024803176-8 02/12/2026 9391023228-720858352 $527.76
000024803176-9 02/12/2026 9391023228-4084461114 - 10455 Miller Ave $31.86 000024803176-10 02/12/2026 9391023228-4084461126 - 19784 Wintergreen dr. $31.86 000024803176-11 02/12/2026 9391023228-4084461164 - 10299 N PORTAL AV $31.86 000024803176-12 02/12/2026 9391023228-ASEoD Network $3,288.02 000024804144-0 02/12/2026 9391066758 - 4087771305 | | 10185 N STELLING RD - Secure FAX
$20.46
000024804144-1 02/12/2026 9391066758 - 4087771306 | | 10185 N STELLING RD - Sheriff
$20.43
000024804144-2 02/12/2026 9391066758 - 4087771307 | | 10185 N STELLING RD - Sheriff
$20.43
000024804144-3 02/12/2026 9391066758 - 4087771311 | | 22221 MC CLELLAN RD - Environmental
$25.50
000024804144-4 02/12/2026 9391066758 - 4087771318 | | 10555 MARY AV - Traffic Operating Ce
$36.43
000024804144-5 02/12/2026 9391066758 - 4087771331 | | 21975 SAN FERNANDO AV - BBF- Kiosk A
$20.95
000024804144-6 02/12/2026 9391066758 - 4087771340 | | 10555 MARY AV - Alarm- Service Cente
$20.57
000024804144-7 02/12/2026 9391066758 - 4087771344 | | 21251 STEVENS
CREEK BL - SEN - FAX
$20.43
000024804144-8 02/12/2026 9391066758 - 4087771345 - CH- PG&E Meter $20.58 000024804144-9 02/12/2026 9391066758 - 4087771346 | | 21111 STEVENS CREEK BL - SPORTS Cent
$20.58
000024804144-10 02/12/2026 9391066758 - 4087771348 | | 10555 MARY AV - Alarm- Service Cente
$20.59
000024804144-11 02/12/2026 9391066758 - 4087771355 | | 10555 MARY AV - Mechanic Shop FAX
$20.43
000024804144-12 02/12/2026 9391066758 - 4087773102 | | 10185 N STELLING RD - Museum/Spare
$20.43
000024804144-13 02/12/2026 9391066758 - 4087773103 | | 10185 N STELLING RD - Museum/Spare
$20.43
000024804144-14 02/12/2026 9391066758 - 4087773109 - FAX $20.43 user: Indrani Sengupta Pages: 1 of 29 Tuesday, March 3, 2026 77 CC 03-17-2026
77 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
000024804144-15 02/12/2026 9391066758 - 4087773112 | | 21111 STEVENS CREEK BL - SPORTS- Fir
$21.92
000024804144-16 02/12/2026 9391066758 - 4087773113 | | 21111 STEVENS CREEK BL - SPORTS- Fir
$20.77
000024804144-17 02/12/2026 9391066758 - 4087773137 | | 10185 N STELLING RD - FAX QCC
$20.43
000024804144-18 02/12/2026 9391066758 - 4087773143 | | 21975 SAN FERNANDO AV - BBF - Retrea
$21.23
000024804144-19 02/12/2026 9391066758 - 4087773145 | | 21975 SAN FERNANDO AV - BBF-Alarm Go
$20.60
000024804144-20 02/12/2026 9391066758 - 4087773156 | | 21251 STEVENS CREEK BL - SEN- FAX Wo
$20.43
000024804144-21 02/12/2026 9391066758 - 4087773164 | | 21111 STEVENS CREEK BL - Sports Fax
$20.58
000024804144-22 02/12/2026 9391066758 - 4087773168 | | 21111 STEVENS CREEK BL - Sports Cent
$20.58
000024804144-23 02/12/2026 9391066758 - 4087773254 | | 21975 SAN FERNANDO AV - BBF - Golf S
$25.51
000024804144-24 02/12/2026 9391066758 - 4087773258 | | 21975 SAN FERNANDO AV - BBF- Alarm C
$20.45
000024804144-25 02/12/2026 9391066758 - 4087773287 - Comm Hall - Alarm $20.43 000024804144-26 02/12/2026 9391066758 - 4087773288 - Comm Hall - Fire Alarm $20.93 000024804144-27 02/12/2026 9391066758 - 4087773293 - Comm Hall - Fire Alarm $20.43 000024804144-28 02/12/2026 9391066758 - 4087773302 | | 21251 STEVENS CREEK BL - SEN- Credit
$20.43
000024804144-29 02/12/2026 9391066758 - 4087773305 | | 21251 STEVENS CREEK BL - SEN- Credit
$20.43
000024804144-30 02/12/2026 9391066758 - 4087773317 - CH- Finance CC VISA $20.58 000024804144-31 02/12/2026 9391066758 - 4087773333 - CH- FAX downstairs $20.58 000024804144-32 02/12/2026 9391066758 - 4087773365 | | 21251 STEVENS
CREEK BL - RNA FAX
$20.43
000024804144-33 02/12/2026 9391066758 - 4087773369 | | 21251 STEVENS CREEK BL - SEN- Alarm
$21.85
000024804144-34 02/12/2026 9391066758 - 4087773370 | | 21251 STEVENS CREEK BL - SEN- Alarm
$20.78
000024804144-35 02/12/2026 9391066758 - 4087773372 | | 21251 STEVENS CREEK BL - Trane Modem
$20.43
000024804144-36 02/12/2026 9391066758 - 4087773387 | | 10555 MARY AV - FAX or Alarm
$20.43
000024804144-37 02/12/2026 9391066758 - 4087773388 | | 10555 MARY AV - FAX or Alarm
$20.43
000024804144-38 02/12/2026 9391066758 - 4087773399 | | 10555 MARY AV - FAX $20.61 000024804144-39 02/12/2026 9391066758 - 4087773416 | | 21251 STEVENS CREEK BL - SEN- Cr Car
$20.43
000024804144-40 02/12/2026 9391066758 - 4087773419 | | 21251 STEVENS CREEK BL - SEN- Cr Car
$20.43
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,471.77
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$67.70
user: Indrani Sengupta Pages: 2 of 29 Tuesday, March 3, 2026 78 CC 03-17-2026
78 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$166.59
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$3,914.15
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$20.43
738185 02/27/2026 Open Accounts Payable Avenidas $1,200.00 Invoice Date Description Amount
ASWS-Jan 2026 01/31/2026 Senior Center Case Management Services - Jan 2026 $1,200.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,200.00
738186 02/27/2026 Open Accounts Payable Bay Aerials Gymnastics $16,490.40 Invoice Date Description Amount
0222026 02/20/2026 December 2025 Instruction $16,490.40 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$16,490.40
738187 02/27/2026 Open Accounts Payable Biggs Cardosa Associates $5,015.00 Invoice Date Description Amount
95351 02/05/2026 Don Burnett Bicycle-Pedestrian Bridge Inspection Jan 2026
$5,015.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,015.00
738188 02/27/2026 Open Accounts Payable California Association Public Information Official
$300.00
Invoice Date Description Amount
26707 02/09/2026 Torin - CAPIO Membership Renewal 2/7/26-2/8/27 $300.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
738189 02/27/2026 Open Accounts Payable California Building Officials $95.00 Invoice Date Description Amount
21176 02/03/2026 Accessibility Training for Inspector J. Lee $95.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$95.00
738190 02/27/2026 Open Accounts Payable Catholic Charities of Santa Clara County
$2,239.91
Invoice Date Description Amount
Q2 Oct-Dec 25 02/02/2026 Long Term Care Ombudsman Program $2,239.91 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,239.91
738191 02/27/2026 Open Accounts Payable CINTAS CORP $1,602.06 Invoice Date Description Amount
4259165755 02/10/2026 Service Center - Uniform and Safety Apparel $694.46 user: Indrani Sengupta Pages: 3 of 29 Tuesday, March 3, 2026 79 CC 03-17-2026
79 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
4259944729 02/17/2026 Service Center - OE3 Uniforms $907.60 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,602.06
738192 02/27/2026 Open Accounts Payable CITY OF CUPERTINO $10,872.04 Invoice Date Description Amount
MR2026-00000046 02/02/2026 Billing for July - Dec 25 Clean Water and Storm Protection Fees
$10,872.04
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$9,319.29
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$201.95
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$809.86
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$540.94
738193 02/27/2026 Open Accounts Payable Cupertino Sanitary District $84,687.30 Invoice Date Description Amount
372 01/30/2026 Facilities- Service Charge for Fiscal Year 2025-2026 $20,502.30 373 01/30/2026 Facilities- Service Charge for Fiscal Year 2025-2026 $64,185.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$67,390.30
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$14,473.60
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$2,823.40
738194 02/27/2026 Open Accounts Payable Cupertino Union School District $8,966.97 Invoice Date Description Amount
AM26-00163 02/05/2026 Clean Water & Storm Protection Fee reimbursement FY24-25
$8,966.97
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$8,966.97
738195 02/27/2026 Open Accounts Payable Dandelion Chocolate, Inc. $1,680.00 Invoice Date Description Amount
CHEX10109 02/18/2026 Group Factory Tour for 48 Guests on March 19, 2026 $1,680.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,680.00
738196 02/27/2026 Open Accounts Payable Data Ticket, Inc. $16.67 Invoice Date Description Amount
188536 01/31/2026 Online access to citation processing- Dec 2025 $16.67 Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$8.33
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$8.34
user: Indrani Sengupta Pages: 4 of 29 Tuesday, March 3, 2026 80 CC 03-17-2026
80 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
738197 02/27/2026 Open Accounts Payable Dunn-Edwards Corporation $333.29 Invoice Date Description Amount
2204A11276 02/06/2026 Facilities - Paint $333.29
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$333.29
738198 02/27/2026 Open Accounts Payable Harley Farms Inc. $1,295.00 Invoice Date Description Amount
1870 02/19/2026 Private Farm Tour for 37 Guests on May 6, 2026 $1,295.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,295.00
738199 02/27/2026 Open Accounts Payable Hexagon Transportation Consultants, Inc.
$33,075.00
Invoice Date Description Amount
18775 02/09/2026 Transportation Analysis on 1170 Yorkshire Drive $7,760.00 18891 01/22/2026 Tessellations for 1170 Yorkshire Drive $25,315.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$33,075.00
738200 02/27/2026 Open Accounts Payable HUICHEN LIN $234.00 Invoice Date Description Amount
022726 HL 02/18/2026 February fitness classes $234.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$234.00
738201 02/27/2026 Open Accounts Payable League of California Cities $500.00 Invoice Date Description Amount
1815 01/20/2026 League of California Cities Membership dues for Peninsula 2026
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738202 02/27/2026 Open Accounts Payable Lester Giles Markarian $202.50 Invoice Date Description Amount
01312026 01/31/2026 FY 25-26 Payment for Blacksmith Demonstration 1/31/26
$202.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$202.50
738203 02/27/2026 Open Accounts Payable LIVE OAK ADULT DAY SERVICES $3,789.83 Invoice Date Description Amount
2026-2 02/18/2026 Live Oak Q2 Public Service FY 25-26 $3,789.83 Paying Fund Cash Account Amount
260 - CDBG 260 100-100 (Cash & Investments Assets Operating Cash)
$3,789.83
user: Indrani Sengupta Pages: 5 of 29 Tuesday, March 3, 2026 81 CC 03-17-2026
81 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
738204 02/27/2026 Open Accounts Payable Max's Opera Cafe $1,920.00 Invoice Date Description Amount
031926 02/20/2026 Meal for 48 Guests on March 19, 2026 Trip $1,920.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,920.00
738205 02/27/2026 Open Accounts Payable Mobile Modular Portable Storage $329.62 Invoice Date Description Amount
302077669 12/29/2025 12/29/2025-1/27/2026 Storage rental $164.81 302131096 01/28/2026 1/28/2026-2/26/2026 Storage rental $164.81 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$329.62
738206 02/27/2026 Open Accounts Payable Montroy Supply Co. $779.99 Invoice Date Description Amount
130031253-00 01/29/2026 1x Flexi COMPLETE 3M Authorized Traffic Edition 1 yr $779.99 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$779.99
738207 02/27/2026 Open Accounts Payable Mountain View Garden Center $2,671.64 Invoice Date Description Amount
119243 02/05/2026 Grounds- Pro Red Chip $610.66
119247 02/05/2026 Grounds- Pro Red Chip $610.66
119266 02/09/2026 Grounds- Pro Red Chip $610.66
119289 02/12/2026 Grounds- Pro Red Chip $381.66
119282 02/12/2026 Grounds- Pro Red Chip $458.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,671.64
738208 02/27/2026 Open Accounts Payable Napa Auto Parts $28.56 Invoice Date Description Amount
763939 02/02/2026 Fleet- Maintenance Charger $28.56
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$28.56
738209 02/27/2026 Open Accounts Payable O'Reilly Auto Parts $17.27 Invoice Date Description Amount
2591-496622 02/04/2026 Fleet- Air Filter $17.27
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$17.27
738210 02/27/2026 Open Accounts Payable Operating Engineers Local Union No. 3 $1,362.43
Invoice Date Description Amount
02202026 02/20/2026 Union Dues pp 2/7/26-2/20/26 $1,362.43 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,362.43
user: Indrani Sengupta Pages: 6 of 29 Tuesday, March 3, 2026 82 CC 03-17-2026
82 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
738211 02/27/2026 Open Accounts Payable PG&E $378.07
Invoice Date Description Amount
8413-012926 01/29/2026 4685859841-3 12/22/25-1/21/26 $378.07 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$378.07
738212 02/27/2026 Open Accounts Payable PG&E $347.57
Invoice Date Description Amount
4654-061225 06/12/2025 7368369465-4 4/23/25-5/19/25 $22.19 4654-012926 01/29/2026 7368369465-4 12/22/25-1/21/26 $41.49 4654-092525 09/29/2025 7368369465-4 8/20/25-9/18/25 $44.18 4654-082625 08/26/2025 7368369465-4 7/22/25-8/19/25 $56.62 4654-102725 10/27/2025 7368369465-4 9/19/25-10/20/25 ($7.79) 4654-072825 07/28/2025 7368369465-4 6/21/25-7/21/25 $63.43 4654-122925 12/29/2025 7368369465-4 11/20/25-12/21/25 $44.17 4654-062725 06/27/2025 7368369465-4 5/20/25-6/20/25 $41.12 4654-112625 11/26/2025 7368369465-4 10/21/25-11/19/25 $42.16 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$347.57
738213 02/27/2026 Open Accounts Payable RIO ADOBE SOUTHWEST CAFE $201.95 Invoice Date Description Amount
22626 02/26/2026 Quesadillas, Bean Dip, Chips & Salsa for 2026 State of the City
$201.95
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$201.95
738214 02/27/2026 Open Accounts Payable ROYAL BRASS INCORPORATED -
SAN JOSE
$487.52
Invoice Date Description Amount
00379442 02/04/2026 Street- Pavement- Female Pipe, Male Pipes $344.79 00379451 02/04/2026 Street- Pavement- 2 1/2 x 2 Bushing $58.36 00379450 02/04/2026 Street- Pavement- Credit from Inv#00379442 ($184.30) 00378954 01/28/2026 Fleet- PFT-6B-YEL-500, Parker, Push Connect, Pipe $143.06 00378984 01/28/2026 Fleet- Presto Lok $125.61
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$218.85
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$268.67
738215 02/27/2026 Open Accounts Payable Royal Coach Tours $4,439.00 Invoice Date Description Amount
34868 12/03/2025 Charter 35605: 12/03/2025 - Holiday Tea and Train Lights
$1,363.00
35187 01/21/2026 Charter 37539: 1/21/2026 - Manet and Morisot $1,302.00 34970 12/18/2025 Charter 36762: 12/18/2025 - Savor the Season in SF $1,089.00 35488 02/18/2026 Charter 37415: 2/18/2026 - The Mountain House Restaurant
$685.00
Paying Fund Cash Account Amount
user: Indrani Sengupta Pages: 7 of 29 Tuesday, March 3, 2026 83 CC 03-17-2026
83 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,439.00
738216 02/27/2026 Open Accounts Payable San Jose Water Company $150,707.39 Invoice Date Description Amount
10312025 11/30/2025 PW-ENG October 2025 Water System Upgrades $492.19 11302025 12/31/2025 PW-ENG November 2025 Water System Upgrades $18,535.76 12312025 01/30/2026 PW-ENG December 2025 Water System Upgrades $89,737.86 SJW012826-0 01/28/2026 0068410000-1 - 22221 McClellan 8302 $2,010.01 SJW012826-1 01/28/2026 0134100000-6 - 8303 Memorial Park $436.66 SJW012826-2 01/28/2026 0345710000-0 - Alderbrook Ln.FS $171.06 SJW012826-3 01/28/2026 0677310000-0 - 10300 Torre Ave LS (Comm.Hall) $453.15 SJW012826-4 01/28/2026 1198300000-8 - 21979 San Fernando Ave. 6620 (Trail Restroom)
$472.73
SJW012826-5 01/28/2026 1250520000-1 - 6620 Blackberry/Snack $436.66 SJW012826-6 01/28/2026 1332100000-5 - Hyde Avenue $570.77 SJW012826-7 01/28/2026 1444810000-9 - Hyannisport Dr. LS $829.91 SJW012826-8 01/28/2026 1735700000-3 - 8303 Memorial Park Restroom $530.47 SJW012826-9 01/28/2026 1787904559-3 - 22221 McClellan 8302 $295.60 SJW012826-10 01/28/2026 1832500000-0 - Ruppell PL LS $440.06 SJW012826-11 01/28/2026 1836700000-9 - 8322 Mary Mini Park $443.86 SJW012826-12 01/28/2026 1987700000-0 - Alderbrook Ln LS $1,450.14 SJW012826-13 01/28/2026 2228610000-7 - 21111 Stevens Crk LS $458.30 SJW012826-14 01/28/2026 2243500000-9 - 10300 Ainsworth Dr.LS $833.59 SJW012826-15 01/28/2026 2286120000-8 - 21251 Stevens Creek Blvd $108.10 SJW012826-16 01/28/2026 2288800000-1 - Stokes Ave/8306 Somerset Park $436.66 SJW012826-17 01/28/2026 2649300000-9 - 10300 Torre Ave. FS (Comm.Hall) $171.06 SJW012826-18 01/28/2026 2787197813-9 - 8322 Stevens Creek Bl $145.57 SJW012826-19 01/28/2026 2892070144-9 - 22221 McClellan 8320 $216.21 SJW012826-20 01/28/2026 2974010000-2 - 21251 Stevens Creek Blvd $537.69 SJW012826-21 01/28/2026 3207400000-4 - 21710 McClellan 8312 $436.66 SJW012826-22 01/28/2026 3322910000-4 - 8306 Somerset Park(Stokes Ave) $436.66 SJW012826-23 01/28/2026 3530520000-4 - 21111 Stev.Crk Blvd 8510 $653.17 SJW012826-24 01/28/2026 3612707315-7 - Stocklmeir Ct $436.66 SJW012826-25 01/28/2026 3673220000-5 - Stev.Crk/Cupertino Rd. $138.37 SJW012826-26 01/28/2026 3746710000-6 - 21111 Stev.Crk BL FS $169.88 SJW012826-27 01/28/2026 3841010000-2 - 8507 Monta Vista Park $595.42 SJW012826-28 01/28/2026 3856110000-9 - 8322 Stella Estates $138.37 SJW012826-29 01/28/2026 3857710000-1 - 8322 Foothill/Cupertino Rd $461.60 SJW012826-30 01/28/2026 3900520000-9 - 10300 Torre Ave $924.31 SJW012826-31 01/28/2026 3953083125-2 - Tuscany Pl $919.99 SJW012826-32 01/28/2026 4012210000-7 - 22601 Voss Av 8304 $823.50 SJW012826-33 01/28/2026 4103020000-4 - 6620 Blackberry/Snack $3,446.23 SJW012826-34 01/28/2026 4227520000-6 - 8303 Memorial Park $436.66 SJW012826-35 01/28/2026 4444250747-9 - Tuscany Pl $889.48 SJW012826-36 01/28/2026 5237400000-9 - Dumas Dr, LS $876.19 SJW012826-37 01/28/2026 5356310000-6 - 8322 Stev.Crk/Median $436.66 SJW012826-38 01/28/2026 5778910000-5 - 8504 Quinlan Ln.FS $108.10 SJW012826-39 01/28/2026 5835000000-4 - 8322 Stelling/Alves $273.96 SJW012826-40 01/28/2026 5929210000-1 - 8322 Ann Arbor Ct $281.16 user: Indrani Sengupta Pages: 8 of 29 Tuesday, March 3, 2026 84 CC 03-17-2026
84 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
SJW012826-41 01/28/2026 5986710000-6 - 10300 Torre Ave. FS (Comm.Hall) $837.18 SJW012826-42 01/28/2026 5997110000-9 - 7555 Barnhart Pl $774.40 SJW012826-43 01/28/2026 6292600000-1 - 10800 Torre Ave LS $847.13 SJW012826-44 01/28/2026 6296810000-8 - 8322 Stev.Crk Bl median $134.60 SJW012826-45 01/28/2026 6405210000-1 - 8506 McClellan Ranch $398.18 SJW012826-46 01/28/2026 6578520000-0 - 83 Foothill Bl/Alpine Dr22 LS $273.96 SJW012826-47 01/28/2026 6730700000-9 - 21975 San Fernando Av $138.37 SJW012826-48 01/28/2026 6788620000-4 - 10555 Mary Ave. 8503 $516.03 SJW012826-49 01/28/2026 6907100000-9 - Alderbrook Ln $342.42 SJW012826-50 01/28/2026 6935200000-9 - 8303 Memorial Park $436.66 SJW012826-51 01/28/2026 6973320000-5 - 8301 Linda Vista PK1 $472.73 SJW012826-52 01/28/2026 7036000000-7 - 85 Stev.Crk/Mary LS $317.25 SJW012826-53 01/28/2026 7054200000-8 - 8322 Phar Lap LS $91.87 SJW012826-54 01/28/2026 7495200000-3 - 10300 Torre Ave FS $171.06 SJW012826-55 01/28/2026 7630410000-1 - Salem Av.LS $288.38 SJW012826-56 01/28/2026 7930000000-1 - 8322 Stelling/Christensen Dr. $288.38 SJW012826-57 01/28/2026 8006810000-9 - 10450 Mann Dr $84.14 SJW012826-58 01/28/2026 8065700000-8 - Peninsula and Fitzgerald Is $84.14 SJW012826-59 01/28/2026 8270010000-9 - Janice Ave.LS $436.66 SJW012826-60 01/28/2026 8287220000-9 - 8322 Stevens Cr/San Antonio Ls $181.66 SJW012826-61 01/28/2026 8427420000-9 - 8322 Foothill/Vista Knoll $1,147.23 SJW012826-62 01/28/2026 8549600000-2 - Bubb Rd.LS $822.66 SJW012826-63 01/28/2026 8647520000-1 - 10555 Mary Ave/Corp Yard FS $278.00 SJW012826-64 01/28/2026 8755010000-9 - 10455 Miller Ave/Creekside $821.94 SJW012826-65 01/28/2026 8879620000-9 - 8504 Christensen Dr $479.95 SJW012826-66 01/28/2026 8886800000-6 - 8301 Linda Vista PK2 $436.66 SJW012826-67 01/28/2026 9377600000-7 - 8307 Varian Park $1,014.02 SJW012826-68 01/28/2026 9824500000-9 - 8322 Irrig SC/Stelling $281.16 SJW012826-69 01/28/2026 9988206980-2 (old 6784967491-5) - 8303 Memorial Park
$816.30
SJW012826-70 01/28/2026 5907630169-2 - (old 5948100000) 6640 BBF $1,531.88 SJW013026-0 01/30/2026 5122900000-8 - Portable Meter - Trees & ROW $870.52 SJW020426-0 02/04/2026 0251610000-1 - 19500 Calle De Barcelona $168.69 SJW020426-1 02/04/2026 1649600000-7 - Barrington Bridge Lane $557.14 SJW020426-2 02/04/2026 2628900000-7 - Farallone Dr.LS $914.53 SJW020426-3 02/04/2026 8148220000-3 - Sterling BL LS(Sterlinig BarnhartPk) $354.41 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$147,894.16
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$1,531.88
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$1,281.35
738217 02/27/2026 Open Accounts Payable San Jose Water Company $891.02 Invoice Date Description Amount
7329-01302026 01/30/2026 0645365732-9 Streets Division 12.24.25 to 01.28.26 $891.02 Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$891.02
user: Indrani Sengupta Pages: 9 of 29 Tuesday, March 3, 2026 85 CC 03-17-2026
85 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
738218 02/27/2026 Open Accounts Payable Santa Clara County Sheriff's Office $1,640.00 Invoice Date Description Amount
1800097088 02/04/2026 Supplemental Law Enforcement Services - Traffic Control
$1,640.00
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$1,640.00
738219 02/27/2026 Open Accounts Payable Alok Goel $500.00 Invoice Date Description Amount
2010980.030 02/13/2026 QCC - 02.01.26 - Cupertino Room Security Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738220 02/27/2026 Open Accounts Payable Ann Shioji $100.00 Invoice Date Description Amount
2010984.030 02/13/2026 Creekside Building - 02.07.26 - Security Deposit Refund
$100.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$100.00
738221 02/27/2026 Open Accounts Payable Chi Am Circle $500.00 Invoice Date Description Amount
2003401.032 02/13/2026 Community Hall May 23, 2026 R251850 Reservation Cancellation
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738222 02/27/2026 Open Accounts Payable Chin-Hsia (Jean Lee) Shwe $6.00 Invoice Date Description Amount
2003413.032 02/24/2026 3D Printing Workshop March 24, 2026Registration Error
$6.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6.00
738223 02/27/2026 Open Accounts Payable Dorothy Wu $148.00 Invoice Date Description Amount
2003404.032 02/18/2026 31284 Mountain House Restaurant 2.18.26 Schedule Conflict
$148.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$148.00
738224 02/27/2026 Open Accounts Payable Fine Arts League of Cupertino $960.00 Invoice Date Description Amount
2011002.030 02/24/2026 QCC - 04.18.26 - Social Room Rental & Security Deposit Refund
$960.00
Paying Fund Cash Account Amount
user: Indrani Sengupta Pages: 10 of 29 Tuesday, March 3, 2026 86 CC 03-17-2026
86 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$960.00
738225 02/27/2026 Open Accounts Payable Jiayan Wang $148.00 Invoice Date Description Amount
2003405.032 02/18/2026 31284 Mountain House Restaurant 2.18.26 Schedule Conflict
$148.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$148.00
738226 02/27/2026 Open Accounts Payable Jing Liang $148.00 Invoice Date Description Amount
2003407.032 02/18/2026 31284 Mountain House Restaurant 2.18.26 Schedule Conflict
$148.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$148.00
738227 02/27/2026 Open Accounts Payable Joyce Chen $100.00 Invoice Date Description Amount
2010981.030 02/13/2026 Creekside Building - 01.31.26 - Security Deposit Refund
$100.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$100.00
738228 02/27/2026 Open Accounts Payable Liu, Yang $5,000.00 Invoice Date Description Amount
347521 02/10/2026 7535 Normandy Way; Encroachment; 347521 $5,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
738229 02/27/2026 Open Accounts Payable Michelle Zhao $15.00 Invoice Date Description Amount
2003411.032 02/20/2026 Karaoke Holiday Lunch 2026 Refund Schedule Conflict $15.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$15.00
738230 02/27/2026 Open Accounts Payable PACIFIC PLUMBING $385.64 Invoice Date Description Amount
369939 02/13/2026 REFUND BLD-2026-0322 10092 BIANCHI WAY APT 209 WITHDRAWN
$385.64
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$385.64
738231 02/27/2026 Open Accounts Payable Riccardo Forleo $609.00 Invoice Date Description Amount
RF021926 02/19/2026 Refund $609.00
Paying Fund Cash Account Amount
user: Indrani Sengupta Pages: 11 of 29 Tuesday, March 3, 2026 87 CC 03-17-2026
87 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$609.00
738232 02/27/2026 Open Accounts Payable Ronak Trivedi $300.00 Invoice Date Description Amount
2010979.030 02/13/2026 QCC - 01.30.26 - Social Room Security Deposit Refund
$300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
738233 02/27/2026 Open Accounts Payable Srihari Kondapaneni $500.00 Invoice Date Description Amount
2003394.032 02/12/2026 Reception Hall May 30, 2026 R254420 Reservation Cancellation
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738234 02/27/2026 Open Accounts Payable Steakley, Bruce $20,000.00 Invoice Date Description Amount
214139 02/13/2026 21750 Rainbow Dr. Encroachment, 214139 $20,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$20,000.00
738235 02/27/2026 Open Accounts Payable The Dong Foundation $500.00 Invoice Date Description Amount
2010987.030 02/13/2026 QCC - 02.09.26 - Cupertino Room Security Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738236 02/27/2026 Open Accounts Payable Yajaira Meza $500.00 Invoice Date Description Amount
2010978.030 02/13/2026 QCC - 07.11.26 - Cupertino Room Security Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738237 02/27/2026 Open Accounts Payable PartsTree.com $660.12 Invoice Date Description Amount
2-225509 10/30/2025 Fleet - Fuel Sys Kit, Air Filter, Foam Pre Filter, Pipe, Tube
$556.61
2-228950 11/04/2025 Fleet - O Ring, Tube $103.51
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$660.12
738238 02/27/2026 Open Accounts Payable Quest in Labyrinth Corp $500.00 Invoice Date Description Amount
2003271.032 11/04/2025 R242053 Community Hall Oct. 29, 2025 Rental Deposit Refund
$500.00
user: Indrani Sengupta Pages: 12 of 29 Tuesday, March 3, 2026 88 CC 03-17-2026
88 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738239 02/27/2026 Open Accounts Payable Silicon Valley Young Scholars $500.00 Invoice Date Description Amount
2002994.032 06/09/2025 R211741 June 7 2025 CH Rental Deposit Refund $500.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
738240 02/27/2026 Open Accounts Payable Srikrishna Rupanagunta $300.00 Invoice Date Description Amount
2003284.032 11/06/2025 R245235 November 2, 2025 Arts & Crafts Rental Deposit Refund
$300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
Type Check Totals: 57 Transactions $381,817.40
EFT
44392 02/17/2026 Reconciled 02/17/2026 Accounts Payable EMPLOYMENT DEVEL DEPT $49,455.92 $49,455.92 $0.00 Invoice Date Description Amount
02062026 02/06/2026 CA State Tax pp 1/24/26-2/6/26 $49,455.92 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$49,455.92
44393 02/17/2026 Reconciled 02/17/2026 Accounts Payable IRS $152,479.59 $152,479.59 $0.00 Invoice Date Description Amount
02062026 02/06/2026 Federal Tax pp 1/24/26-2/6/26 $152,479.59 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$152,479.59
44394 02/19/2026 Reconciled 02/19/2026 Accounts Payable P E R S $178,904.62 $178,904.62 $0.00 Invoice Date Description Amount
02062026 02/06/2026 PERS pp 1/24/26-2/6/26 $178,904.62
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$178,904.62
44395 02/24/2026 Reconciled 02/25/2026 Accounts Payable P E R S $500.00 $500.00 $0.00 Invoice Date Description Amount
100000018190789 01/27/2026 ADMIN FEE - ARREARS- L.Ramachandran $500.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
44396 02/24/2026 Reconciled 02/25/2026 Accounts Payable P E R S $43,520.41 $43,520.41 $0.00 Invoice Date Description Amount
100000018190810 01/27/2026 CALPERS ARREARS INVOICE - L.Ramachandran $43,520.41 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$43,520.41
user: Indrani Sengupta Pages: 13 of 29 Tuesday, March 3, 2026 89 CC 03-17-2026
89 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44397 02/17/2026 Reconciled 02/17/2026 Accounts Payable USPS - EFT ONLY $683.51 $683.51 $0.00 Invoice Date Description Amount
928274249 02/19/2026 shipping $683.51
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$683.51
44398 02/27/2026 Open Accounts Payable Colonial Life & Accident Insurance $29.16 Invoice Date Description Amount
02202026 02/20/2026 Colonial Products pp 2/7/26-2/20/26 $29.16 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29.16
44399 02/27/2026 Reconciled 02/27/2026 Accounts Payable Employment Development $12,758.82 $12,758.82 $0.00 Invoice Date Description Amount
02202026 02/20/2026 State Disability Insurance pp 2/7/26-2/20/26 $12,758.82 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$12,758.82
44400 02/27/2026 Reconciled 02/27/2026 Accounts Payable National Deferred (ROTH) $4,077.00 $4,077.00 $0.00 Invoice Date Description Amount
02202026 02/20/2026 Nationwide Roth pp 2/7/26-2/20/26 $4,077.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,077.00
44401 02/27/2026 Reconciled 02/27/2026 Accounts Payable National Deferred Compensation $24,436.82 $24,436.82 $0.00 Invoice Date Description Amount
02202026 02/20/2026 Nationwide Deferred Compensation pp 2/7/26-2/20/26 $24,436.82 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$24,436.82
44402 02/27/2026 Open Accounts Payable PERS-457K $18,986.51 Invoice Date Description Amount
02202026 02/20/2026 PERS 457K pp 2/7/26-2/20/26 $18,986.51 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$18,986.51
44403 02/27/2026 Reconciled 02/27/2026 Accounts Payable State Disbursement Unit $603.49 $603.49 $0.00 Invoice Date Description Amount
02202026 02/20/2026 Child Support pp 2/7/26-2/20/26 $603.49 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$603.49
44404 02/27/2026 Reconciled 02/27/2026 Accounts Payable A-1 FENCE INC. $1,500.00 $1,500.00 $0.00 Invoice Date Description Amount
16326 01/30/2026 Trees/ROW- Fence Extension West of Pharlap along SCB
$1,500.00
Paying Fund Cash Account Amount
user: Indrani Sengupta Pages: 14 of 29 Tuesday, March 3, 2026 90 CC 03-17-2026
90 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,500.00
44405 02/27/2026 Reconciled 02/27/2026 Accounts Payable ABAG POWER- ASSOCIATION OF
BAY AREA GOVERNMENTS
$11,419.26 $11,419.26 $0.00
Invoice Date Description Amount
AR041044 02/01/2026 FY 25 AMD Level Charge-Nat Gas $11,419.26 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,279.13
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$1,140.13
44406 02/27/2026 Reconciled 02/27/2026 Accounts Payable ABOLI JAYDEEP RANADE $702.00 $702.00 $0.00 Invoice Date Description Amount
022726 AJR 02/18/2026 February fitness classes $702.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$702.00
44407 02/27/2026 Reconciled 02/27/2026 Accounts Payable AIRGAS USA LLC $658.47 $658.47 $0.00 Invoice Date Description Amount
9168904147 02/02/2026 Fleet- Acetylene, Tip Ctrfir., Wire Mig., Small Nozzle $545.50 5522585136 01/31/2026 Fleet- Acetylene & Oxygen Cylinder Rental $112.97 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$658.47
44408 02/27/2026 Reconciled 02/27/2026 Accounts Payable All City Management Services, Inc. $19,039.23 $19,039.23 $0.00 Invoice Date Description Amount
103692 02/06/2026 School Crossing Guard Services through 01182026- 01312026
$19,039.23
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$19,039.23
44409 02/27/2026 Reconciled 02/27/2026 Accounts Payable Alta Planning + Design, Inc. $10,770.65 $10,770.65 $0.00 Invoice Date Description Amount
3040002024.25113 02/02/2026 Transportation 304.0002024.251-13 $10,770.65 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,770.65
44410 02/27/2026 Reconciled 02/27/2026 Accounts Payable Amazon Capital Services $646.14 $646.14 $0.00 Invoice Date Description Amount
1FMD-T36X-1VJM 02/18/2026 Coffee, Ergo and Office supplies $295.15 17DC-LRGY-GHNY 02/02/2026 Phone case for new device $18.54 1PWT-VYH6-GFNR 02/02/2026 INSPECTOR TOOLS $112.90
17Y1-J4C6-KXYF 02/02/2026 Inspector Supplies + CDD Office Supplies $206.48 1VCD-6FYD-CW6X 02/02/2026 PHONE CASE $5.66
1TF4-K6M4-LN9V 02/02/2026 PHONE CASE $7.41
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$646.14
user: Indrani Sengupta Pages: 15 of 29 Tuesday, March 3, 2026 91 CC 03-17-2026
91 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44411 02/27/2026 Reconciled 02/27/2026 Accounts Payable Aquatic Central $3,000.00 $3,000.00 $0.00 Invoice Date Description Amount
100041 02/15/2026 Facilities- Library Aquarium Maint. February 2026 $3,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,000.00
44412 02/27/2026 Reconciled 02/27/2026 Accounts Payable B&H PHOTO-VIDEO $408.40 $408.40 $0.00 Invoice Date Description Amount
241804318 02/09/2026 1x BOSE FREESPACE FS4SE SURFACE MNT $408.40 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$408.40
44413 02/27/2026 Reconciled 02/27/2026 Accounts Payable Batteries Plus Bulbs #475 $288.09 $288.09 $0.00 Invoice Date Description Amount
P89457280 02/05/2026 Facilities- 6V Lithium Batteries $288.09 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$288.09
44414 02/27/2026 Reconciled 02/27/2026 Accounts Payable BOSCO OIL INC DBA VALLEY OIL $2,075.87 $2,075.87 $0.00 Invoice Date Description Amount
246971 02/03/2026 Fleet- Diesel Fuel $2,075.87
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$2,075.87
44415 02/27/2026 Reconciled 02/27/2026 Accounts Payable CDW Government $10,362.28 $10,362.28 $0.00 Invoice Date Description Amount
AH9NT9L 02/06/2026 1x APPLE TV 4K WI FI WITH 64GB STORAGE $143.72 AH9VL6K 02/09/2026 3x VIEWSONIC 75IN 4K PRESENTATION $4,968.56 AH9VY7T 02/10/2026 Barracuda Cloud Arc 1/8-5/25,2026 OMNIA Mesa 2024056-
$5,250.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$10,362.28
44416 02/27/2026 Reconciled 02/27/2026 Accounts Payable CERTIFIED LABORATORIES $556.43 $556.43 $0.00 Invoice Date Description Amount
9486339 01/29/2026 Fleet- Premalube, Red $556.43
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$556.43
44417 02/27/2026 Reconciled 02/27/2026 Accounts Payable Christina Lopez $55.00 $55.00 $0.00 Invoice Date Description Amount
955292147-20 01/13/2026 Cell Phone Service Jan 14-Feb 13 $55.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
44418 02/27/2026 Reconciled 02/27/2026 Accounts Payable CLEARBLU ENVIRONMENTAL $476.31 $476.31 $0.00 Invoice Date Description Amount
35280 02/11/2026 Streets - February 2026 Preventative Maint. $476.31 user: Indrani Sengupta Pages: 16 of 29 Tuesday, March 3, 2026 92 CC 03-17-2026
92 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$476.31
44419 02/27/2026 Reconciled 02/27/2026 Accounts Payable COLLEEN FERRIS $55.00 $55.00 $0.00 Invoice Date Description Amount
ColleenF012026 02/19/2026 cell phone service 1/21-2/20 $55.00 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$55.00
44420 02/27/2026 Reconciled 02/27/2026 Accounts Payable Cotton, Shires & Associates, Inc. $4,175.00 $4,175.00 $0.00 Invoice Date Description Amount
126050 01/08/2026 21750 Rainbow Drive (C5049) through December 2025
$4,175.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,175.00
44421 02/27/2026 Reconciled 02/27/2026 Accounts Payable Craig Whittom Consulting $3,080.00 $3,080.00 $0.00 Invoice Date Description Amount
00138 02/03/2026 January 2026 - Rise Vallco Project Management $3,080.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,080.00
44422 02/27/2026 Reconciled 02/27/2026 Accounts Payable Creating Brand Legacy Worldwide LLC
$4,009.69 $4,009.69 $0.00
Invoice Date Description Amount
36538 02/18/2026 Big Bunny 5K 2026 - Race Medals $4,009.69 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,009.69
44423 02/27/2026 Reconciled 02/27/2026 Accounts Payable Cupertino Chamber of Commerce $400.00 $400.00 $0.00 Invoice Date Description Amount
202512 02/09/2026 Cupertino Chamber of Commerce December 2025 Invoice
$400.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$400.00
44424 02/27/2026 Reconciled 02/27/2026 Accounts Payable David J. Powers & Associates, Inc. $7,066.54 $7,066.54 $0.00 Invoice Date Description Amount
33429 01/27/2026 10857 Linda Vista Dr. Townhome Project Evulich Court - 2025/12
$7,066.54
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,066.54
44425 02/27/2026 Reconciled 02/27/2026 Accounts Payable Dell Marketing L.P. $38,806.27 $38,806.27 $0.00 Invoice Date Description Amount
10861475880 02/11/2026 x18 Adobe Creative Cloud Lic MHEC-04152022 2/7/26 - 2/6/27
$16,865.82
10861509396 02/11/2026 FY26 AdobeSign 2/7/26 - 2/6/27 MHEC-04152022 $21,940.45 user: Indrani Sengupta Pages: 17 of 29 Tuesday, March 3, 2026 93 CC 03-17-2026
93 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$38,806.27
44426 02/27/2026 Reconciled 02/27/2026 Accounts Payable DH Distribution & Services LLC $198.38 $198.38 $0.00 Invoice Date Description Amount
5259 02/19/2026 Center Strap - Edwards $198.38
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$198.38
44427 02/27/2026 Reconciled 02/27/2026 Accounts Payable Dominique Couto Cerdeiral $160.00 $160.00 $0.00 Invoice Date Description Amount
022726 DCC 02/18/2026 February fitness classes $160.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$160.00
44428 02/27/2026 Reconciled 02/27/2026 Accounts Payable East Bay Tire Co. $1,361.07 $1,361.07 $0.00 Invoice Date Description Amount
2210040 01/22/2026 Fleet- Goodyear Tires $658.71
2210215 01/22/2026 Fleet- Tires $456.60
2208114 01/14/2026 Fleet- Goodyear Tires $245.76
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,361.07
44429 02/27/2026 Reconciled 02/27/2026 Accounts Payable Eflex Group, Inc $5,347.81 $5,347.81 $0.00 Invoice Date Description Amount
02202026 02/20/2026 FSA pp 2/7/26-2/20/26 $5,347.81
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,347.81
44430 02/27/2026 Reconciled 02/27/2026 Accounts Payable Elena Valentina Pavel $228.00 $228.00 $0.00 Invoice Date Description Amount
022726 EVP 02/18/2026 February fitness classes $228.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$152.00
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$76.00
44431 02/27/2026 Reconciled 02/27/2026 Accounts Payable Enterprise FM Trust $572.73 $572.73 $0.00 Invoice Date Description Amount
FBN5560123 02/04/2026 Fleet - Jan 2026 Ford Escape $572.73 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$572.73
44432 02/27/2026 Reconciled 02/27/2026 Accounts Payable EPAC Technologies, Inc. $445.87 $445.87 $0.00 Invoice Date Description Amount
E371888 01/29/2026 COC #10 Envelope w/ Logo Envelope $445.87 Paying Fund Cash Account Amount
user: Indrani Sengupta Pages: 18 of 29 Tuesday, March 3, 2026 94 CC 03-17-2026
94 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$445.87
44433 02/27/2026 Reconciled 02/27/2026 Accounts Payable Ewing Irrigation Products Inc. $2,039.86 $2,039.86 $0.00 Invoice Date Description Amount
29037765 02/06/2026 Grounds- Drain Spade, Pliers, Pruner, Reacher, Shears, Shovels..
$2,039.86
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,039.86
44434 02/27/2026 Reconciled 02/27/2026 Accounts Payable FolgerGraphics $701.67 $701.67 $0.00 Invoice Date Description Amount
146415 02/17/2026 Big Bunny - Resident Notification Postcard Printing $701.67 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$701.67
44435 02/27/2026 Reconciled 02/27/2026 Accounts Payable GARDENLAND POWER
EQUIPMENT
$773.74 $773.74 $0.00
Invoice Date Description Amount
1228640 02/10/2026 Fleet- Supersedes, Carburetor $133.99 1228775 02/10/2026 Trees/ROW - Pruner, Chap Apron, Hand Saw $639.75 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$639.75
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$133.99
44436 02/27/2026 Reconciled 02/27/2026 Accounts Payable Grace Duval $833.00 $833.00 $0.00 Invoice Date Description Amount
022726 GD 02/18/2026 February fitness classes and personal training $833.00 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$833.00
44437 02/27/2026 Reconciled 02/27/2026 Accounts Payable GRAINGER INC $18.83 $18.83 $0.00 Invoice Date Description Amount
9806668217 02/12/2026 AA Batteries for Manny's camera $18.83 Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$18.83
44438 02/27/2026 Reconciled 02/27/2026 Accounts Payable Grassroots Ecology $691.85 $691.85 $0.00 Invoice Date Description Amount
CCMR010626 01/09/2026 Grounds - Manzanita, Sticky Monkeyflower, Bees Bliss, Sage
$691.85
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$691.85
44439 02/27/2026 Reconciled 02/27/2026 Accounts Payable HdL Coren & Cone $5,387.80 $5,387.80 $0.00 Invoice Date Description Amount
SIN058798 01/27/2026 Contract Services Property Tax: JAN-MAR26 $5,387.80 Paying Fund Cash Account Amount
user: Indrani Sengupta Pages: 19 of 29 Tuesday, March 3, 2026 95 CC 03-17-2026
95 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,387.80
44440 02/27/2026 Reconciled 02/27/2026 Accounts Payable Health and Human Resource Center, Inc.
$284.70 $284.70 $0.00
Invoice Date Description Amount
E0360843 01/05/2026 February 2026 EAP Benefit 195 Enrollees $284.70 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$284.70
44441 02/27/2026 Reconciled 02/27/2026 Accounts Payable Health Care Employees $30,939.36 $30,939.36 $0.00 Invoice Date Description Amount
375634-375636 01/16/2026 February 2026 Dental Benefit 258 Enrollees $30,939.36 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$30,939.36
44442 02/27/2026 Reconciled 02/27/2026 Accounts Payable HERITAGE LANDSCAPE SUPPLY GROUP
$351.60 $351.60 $0.00
Invoice Date Description Amount
0025079328-001 02/10/2026 Grounds - Trimmer Line, Razortooth Saw, Gypsum 50lb
$351.60
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$351.60
44443 02/27/2026 Reconciled 02/27/2026 Accounts Payable IFPTE LOCAL 21 $2,388.88 $2,388.88 $0.00 Invoice Date Description Amount
02202026 02/20/2026 Association Dues/Political Action Fund CEA pp 2/7/26- 2/20/26
$2,388.88
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,388.88
44444 02/27/2026 Reconciled 02/27/2026 Accounts Payable InservH2O Inc. $834.80 $834.80 $0.00 Invoice Date Description Amount
5961 02/09/2026 Facilities - Feb 2026 Water Treatment $834.80 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$834.80
44445 02/27/2026 Reconciled 02/27/2026 Accounts Payable Jahara Pagadipaala $160.00 $160.00 $0.00 Invoice Date Description Amount
022726 JP 02/18/2026 February fitness classes $160.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$160.00
44446 02/27/2026 Reconciled 02/27/2026 Accounts Payable JAMES COLVIN $4,380.00 $4,380.00 $0.00 Invoice Date Description Amount
022726 JC 02/18/2026 February personal training $4,380.00 Paying Fund Cash Account Amount
user: Indrani Sengupta Pages: 20 of 29 Tuesday, March 3, 2026 96 CC 03-17-2026
96 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$4,380.00
44447 02/27/2026 Reconciled 02/27/2026 Accounts Payable JENNIFER HILL $328.00 $328.00 $0.00 Invoice Date Description Amount
022726 JH 02/18/2026 February fitness classes $328.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$328.00
44448 02/27/2026 Reconciled 02/27/2026 Accounts Payable Joe A. Gonsalves & Son $5,000.00 $5,000.00 $0.00 Invoice Date Description Amount
164114 02/05/2026 State Legislative Advocacy Services – February 2026 $5,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
44449 02/27/2026 Reconciled 02/27/2026 Accounts Payable KIMBALL-MIDWEST $528.74 $528.74 $0.00 Invoice Date Description Amount
104117676 01/22/2026 Street- Signs- Red Inverted Marking, Black Electrical Tape
$528.74
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$528.74
44450 02/27/2026 Reconciled 02/27/2026 Accounts Payable Li-Fen Lin $200.00 $200.00 $0.00 Invoice Date Description Amount
022726 LF 02/18/2026 February fitness classes $200.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$200.00
44451 02/27/2026 Reconciled 02/27/2026 Accounts Payable Life Insurance Company of North America
$8,481.89 $8,481.89 $0.00
Invoice Date Description Amount
15487_020126 02/23/2026 February 2026 New York Life $8,481.89 Paying Fund Cash Account Amount
641 - Compensated Absence/LTD 641 100-100 (Cash & Investments Assets Operating Cash)
$8,481.89
44452 02/27/2026 Reconciled 02/27/2026 Accounts Payable Mearns Consulting LLC $7,440.00 $7,440.00 $0.00 Invoice Date Description Amount
2614 02/23/2026 Professional Services Vallco Redevelopment Project - The RISE
$7,440.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,440.00
44453 02/27/2026 Reconciled 02/27/2026 Accounts Payable MissionSquare 300292 $13,064.99 $13,064.99 $0.00 Invoice Date Description Amount
02202026 02/20/2026 ICMA pp 2/7/26-2/20/26 $13,064.99
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$13,064.99
user: Indrani Sengupta Pages: 21 of 29 Tuesday, March 3, 2026 97 CC 03-17-2026
97 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44454 02/27/2026 Reconciled 02/27/2026 Accounts Payable Nomad Transit LLC $314,355.55 $314,355.55 $0.00 Invoice Date Description Amount
INV001-17305 02/12/2026 Via Cupertino Shuttle through January 2026 $314,355.55 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$314,355.55
44455 02/27/2026 Reconciled 02/27/2026 Accounts Payable ODP Business Solutions, LLC. $246.55 $246.55 $0.00 Invoice Date Description Amount
447906642-001 12/18/2025 CDD - Basement Copy Paper $69.28 446196842001 11/25/2025 Service Center- Printer Paper $68.17 454906996001 01/19/2026 Senior Center Paper Supply $109.10 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$246.55
44456 02/27/2026 Reconciled 02/27/2026 Accounts Payable Packet Fusion, Inc. $6,956.25 $6,956.25 $0.00 Invoice Date Description Amount
PB17569 02/10/2026 FY26 VoIP Licensing, configuration and Support, 1/29/26-10/31/26
$6,956.25
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$6,956.25
44457 02/27/2026 Reconciled 02/27/2026 Accounts Payable Pakpour Consulting Group, Inc. $393.75 $393.75 $0.00 Invoice Date Description Amount
4904 01/07/2026 Stevens Creek Blvd Class IV Bike Lane thru 120125- 123125
$393.75
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$393.75
44458 02/27/2026 Reconciled 02/27/2026 Accounts Payable Parinita Satpute $35.00 $35.00 $0.00 Invoice Date Description Amount
022726 PS 02/18/2026 February fitness classes $35.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$35.00
44459 02/27/2026 Reconciled 02/27/2026 Accounts Payable PARS/City of Cupertino $3,601.52 $3,601.52 $0.00 Invoice Date Description Amount
02202026 02/20/2026 PARS pp 2/7/26-2/20/26 $3,601.52
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,601.52
44460 02/27/2026 Reconciled 02/27/2026 Accounts Payable Parts Authority, LLC $420.11 $420.11 $0.00 Invoice Date Description Amount
133849 01/30/2026 Fleet- 12-Volt Passenger $219.90
542344 01/30/2026 Fleet- 12-Volt Passenger $219.90
94137 02/02/2026 Fleet- Credit for Inv#542344 ($19.69)
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$420.11
user: Indrani Sengupta Pages: 22 of 29 Tuesday, March 3, 2026 98 CC 03-17-2026
98 of 1887
Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44461 02/27/2026 Reconciled 02/27/2026 Accounts Payable PlaceWorks $80,101.25 $80,101.25 $0.00 Invoice Date Description Amount
COCU-34.0 - 7 11/30/2025 Idlewild Townhomes CEQA Exemption Nov. 25' $2,417.50 COCU-38.0 - 2 12/31/2025 10268 Bandley Drive Residential Project $11,902.50 COCU-38.0 - 3 01/31/2026 10268 Bandley Drive Residential Project $1,896.25 COCU-40.0 - 1 12/31/2025 Mary Avenue Disposition and Development Agreement CEQA Exmption
$3,390.00
COCU-40.0 - 2 01/31/2026 Mary Avenue Disposition and Development Agreement CEQA Exmption
$11,217.50
COCU-36.0 - 4 01/31/2026 CEQA Documentation for 20045 & 20065 SCB $49,277.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$65,493.75
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating Cash)
$14,607.50
44462 02/27/2026 Reconciled 02/27/2026 Accounts Payable PLAN JPA $9,723.50 $9,723.50 $0.00 Invoice Date Description Amount
PLAN-0502 02/18/2026 General Liability Claims - January 2026 $9,723.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$9,723.50
44463 02/27/2026 Reconciled 02/27/2026 Accounts Payable Primo Brands $263.32 $263.32 $0.00 Invoice Date Description Amount
06B8720330919 02/12/2026 EE Drinking Water QCC Acct 8720330919 $263.32 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$263.32
44464 02/27/2026 Reconciled 02/27/2026 Accounts Payable Primo Brands $209.49 $209.49 $0.00 Invoice Date Description Amount
06B8720030445 02/18/2026 EE Drinking Water for BBF Acct 8720030445 $209.49 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$209.49
44465 02/27/2026 Reconciled 02/27/2026 Accounts Payable Primo Brands $206.66 $206.66 $0.00 Invoice Date Description Amount
06B8720330930 02/12/2026 EE Drinking Water Sports Center Acct 8720330930 Jan and Feb
$206.66
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$206.66
44466 02/27/2026 Reconciled 02/27/2026 Accounts Payable Primo Brands $147.38 $147.38 $0.00 Invoice Date Description Amount
06B8720137678 02/11/2026 EE Drinking Water Service Center Acct 8720137678 $147.38 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$147.38
user: Indrani Sengupta Pages: 23 of 29 Tuesday, March 3, 2026 99 CC 03-17-2026
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Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44467 02/27/2026 Reconciled 02/27/2026 Accounts Payable Quartic Solutions $4,350.00 $4,350.00 $0.00 Invoice Date Description Amount
4781 02/09/2026 FY26 Quartic for GIS support January 2026 $4,350.00 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$4,350.00
44468 02/27/2026 Reconciled 02/27/2026 Accounts Payable R&S Erection of Santa Clara County, Inc.
$298.00 $298.00 $0.00
Invoice Date Description Amount
95374 01/27/2026 Emergency Work on Senior Center Roll Up Fire Door $298.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$298.00
44469 02/27/2026 Reconciled 02/27/2026 Accounts Payable Raj Goel $468.00 $468.00 $0.00 Invoice Date Description Amount
022627 RG 02/18/2026 February fitness classes $468.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$468.00
44470 02/27/2026 Reconciled 02/27/2026 Accounts Payable Raychel Renee Balcioni Cruz $2,400.00 $2,400.00 $0.00 Invoice Date Description Amount
022726 RRBC 02/18/2026 February2 fitness classes and personal training $2,400.00 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$2,400.00
44471 02/27/2026 Reconciled 02/27/2026 Accounts Payable Red Wing Business Advantage Account
$452.72 $452.72 $0.00
Invoice Date Description Amount
20260210074592 02/10/2026 Safety Boots- Richard Nakatsu, Branden Puorro $452.72 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$452.72
44472 02/27/2026 Reconciled 02/27/2026 Accounts Payable Rise Housing Solutions, Inc $14,520.00 $14,520.00 $0.00 Invoice Date Description Amount
Cupertino- 057 01/30/2026 BMR Program Administrator 2026/01 $14,520.00 Paying Fund Cash Account Amount
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating Cash)
$14,520.00
44473 02/27/2026 Reconciled 02/27/2026 Accounts Payable SCA of CA, LLC $36,237.00 $36,237.00 $0.00 Invoice Date Description Amount
CA25005573 01/31/2026 Street Sweeping- January 2026 $36,237.00 Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$18,118.50
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$18,118.50
user: Indrani Sengupta Pages: 24 of 29 Tuesday, March 3, 2026 100 CC 03-17-2026
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Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44474 02/27/2026 Reconciled 02/27/2026 Accounts Payable Sherrill Inc dba Vertical Supply Group $621.95 $621.95 $0.00 Invoice Date Description Amount
INV-1186411 02/04/2026 Trees/Row- Auto Locking Oval Shaped Black Carabiner Petzl
$174.55
INV-1185436 01/30/2026 Trees/Row- 41249 Petzl ZigZag Plus v2019 Mechanical Prusik
$447.40
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$621.95
44475 02/27/2026 Reconciled 02/27/2026 Accounts Payable SONIA DOGRA $234.00 $234.00 $0.00 Invoice Date Description Amount
022726 SD 02/18/2026 February fitness classes $234.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$234.00
44476 02/27/2026 Reconciled 02/27/2026 Accounts Payable Staples $484.04 $484.04 $0.00 Invoice Date Description Amount
6052916657 01/14/2026 Staples Items for City Clerk and Commissions $54.08 6053487222 01/22/2026 Staples – January 22, 2026 CMO Statement $369.28 6053660798 01/24/2026 Staples – January 24, 2026 CMO Statement $41.05 6054075209 01/27/2026 Staples – January 27, 2026 CMO Statement $19.63 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$484.04
44477 02/27/2026 Reconciled 02/27/2026 Accounts Payable Stradling Yocca Carlson & Rauth LLP $190.00 $190.00 $0.00 Invoice Date Description Amount
428200 02/10/2026 professional services rendered through January 31, 2026
$190.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$190.00
44478 02/27/2026 Reconciled 02/27/2026 Accounts Payable SVA Architects, Inc. $1,700.00 $1,700.00 $0.00 Invoice Date Description Amount
64388 01/31/2026 Sports Center Locker Rooms through 01312026 $1,700.00 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$1,700.00
44479 02/27/2026 Reconciled 02/27/2026 Accounts Payable SVE, LLC $2,250.00 $2,250.00 $0.00 Invoice Date Description Amount
6434 02/20/2026 Big Bunny 5K 2026 - Timing Services $2,250.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,250.00
44480 02/27/2026 Reconciled 02/27/2026 Accounts Payable THE HARTFORD $11,323.20 $11,323.20 $0.00 Invoice Date Description Amount
656349852201 02/23/2026 City of Cupertino Benefit -February 2026-Cust #003264250001
$11,323.20
Paying Fund Cash Account Amount
user: Indrani Sengupta Pages: 25 of 29 Tuesday, March 3, 2026 101 CC 03-17-2026
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Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$11,323.20
44481 02/27/2026 Reconciled 02/27/2026 Accounts Payable THE HARTFORD $499.42 $499.42 $0.00 Invoice Date Description Amount
756349908060 02/23/2026 City of Cupertino Benefit -February 2026-Cust #003264250002
$499.42
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$499.42
44482 02/27/2026 Reconciled 02/27/2026 Accounts Payable Tomislav Stjepan Plese $2,880.00 $2,880.00 $0.00 Invoice Date Description Amount
022726 TSP 02/18/2026 February fitness classes and personal training $2,880.00 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$2,880.00
44483 02/27/2026 Reconciled 02/27/2026 Accounts Payable United Site Services $518.98 $518.98 $0.00 Invoice Date Description Amount
INV-5902054 02/09/2026 Trees/ROW- SWP 2/09/2026 - 3/08/2026 $518.98 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$518.98
44484 02/27/2026 Reconciled 02/27/2026 Accounts Payable US BANK $47,985.65 $47,985.65 $0.00 Invoice Date Description Amount
MarilynP020626 02/06/2026 6763 CC Charges $6,099.18
DMilesS020626 02/06/2026 3659 CC Charges $160.90
RobertG020626 02/06/2026 0760 CC Charges $96.80
SusanM020626 02/06/2026 5564 CC Charges $723.31
DanB020626 02/06/2026 8684 CC Charges $388.71
JasonB020626 02/06/2026 3965 CC Charges $295.51
PaulS020626 02/06/2026 4705 CC Charges $3,061.19
CrystiG020626 02/06/2026 8774 CC Charges $218.60
RK020626 02/06/2026 7858 CC Charges $314.37
KevinG020626 02/06/2026 5856 CC Charges $2,788.73
AaronS020626 02/06/2026 4721 CC Charges $621.08
MollyJ020626 02/06/2026 4137 CC Charges $253.86
KaylaN020626 02/06/2026 5119 CC Charges $426.97
JessicaJ020626 02/06/2026 5617 CC Charges $240.44
SerenaT020626 02/06/2026 0982 CC Charges $3,990.73
DiegoZ020626 02/06/2026 8626 CC Charges $466.77
MichaelG020626 02/06/2026 4505 CC Charges $1,751.00
BrantonC020626 02/06/2026 0233 CC Charges $2,643.37
NathanV020626 02/06/2026 4299 CC Charges $22.40
AlexC020626 02/06/2026 5300 CC Charges $526.97
JonathanF020626 02/06/2026 3969 CC Charges $987.05
TravisW020626 02/06/2026 8746 CC Charges $2,580.75
AndrewS020626 02/06/2026 9993 CC Charges $484.30
MartaD020626 02/06/2026 6529 CC Charges $227.81
RandyV020626 02/06/2026 6283 CC Charges $377.80
user: Indrani Sengupta Pages: 26 of 29 Tuesday, March 3, 2026 102 CC 03-17-2026
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Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
MariahG020626 02/18/2026 7882 CC Charges $314.13
JimF020626 02/06/2026 2514 CC Charges ($93.19)
AlexG020626 02/06/2026 1741 CC Charges $1,519.67
FrancesC020626 02/06/2026 4202 CC Charges $2,581.25
ChristL020626 02/06/2026 7456 CC Charges $714.14
EvaM020626 02/06/2026 3170 CC Charges $1,060.00
UrsulaS020626 02/06/2026 2512 CC Charges $1,411.09
AmandaH020626 02/06/2026 9326 CC Charges $401.32
MelissaR020626 02/06/2026 0572 CC Charges $135.00
KrisG020626 02/20/2026 6959 CC Charges $125.03
TommyY020626 02/06/2026 3675 CC Charges $3,486.49
JanetL020626 02/06/2026 9949 CC Charges $6,582.12
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$34,507.10
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$1,131.95
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$80.76
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$218.60
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$2,874.02
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$788.63
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$7,900.29
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$484.30
44485 02/27/2026 Reconciled 02/27/2026 Accounts Payable Vision Service Plan $2,256.20 $2,256.20 $0.00 Invoice Date Description Amount
824478415 01/19/2026 February 2026 Vision Benefit 145 Enrollees $2,256.20 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,256.20
44486 02/27/2026 Reconciled 02/27/2026 Accounts Payable Vision Service Plan $849.29 $849.29 $0.00 Invoice Date Description Amount
824478420 01/19/2026 February 2026 Vision Benefit 47 Enrollees $849.29 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$849.29
44487 02/27/2026 Reconciled 02/27/2026 Accounts Payable Vision Service Plan $918.04 $918.04 $0.00 Invoice Date Description Amount
824490092 01/21/2026 Feb 26 Vision Benefit 59 (total of 60, minus 1 for retro) $918.04 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$918.04
user: Indrani Sengupta Pages: 27 of 29 Tuesday, March 3, 2026 103 CC 03-17-2026
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Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
44488 02/27/2026 Reconciled 02/27/2026 Accounts Payable West Coast Arborists, Inc. $5,060.00 $5,060.00 $0.00 Invoice Date Description Amount
238771 01/16/2026 Grounds- Portal Park Tree Services $5,060.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,060.00
44489 02/27/2026 Reconciled 02/27/2026 Accounts Payable West Valley Community Services $26,520.70 $26,520.70 $0.00 Invoice Date Description Amount
WVCSHSGH2HQ2FY26 02/09/2026 FY 25-26 General Fund HSG Q2 (Haven to Home) $26,520.70 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$26,520.70
44490 02/27/2026 Reconciled 02/27/2026 Accounts Payable Zumar Industries, Inc. $1,626.57 $1,626.57 $0.00 Invoice Date Description Amount
55809 02/09/2026 Street- Signs- 24x30 Blank $1,183.57
55747 02/03/2026 Street- Signs- Covered Blanks $443.00
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$1,626.57
Type EFT Totals: 99 Transactions $1,280,434.14 $1,261,418.47 $0.00 Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount Open 57 $381,817.40 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 57 $381,817.40 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 2 $19,015.67 $0.00
Reconciled 97 $1,261,418.47 $1,261,418.47
Voided 0 $0.00 $0.00
Total 99 $1,280,434.14 $1,261,418.47
All Status Count Transaction Amount Reconciled Amount
Open 59 $400,833.07 $0.00
Reconciled 97 $1,261,418.47 $1,261,418.47
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
user: Indrani Sengupta Pages: 28 of 29 Tuesday, March 3, 2026 104 CC 03-17-2026
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Payment Register
City of Cupertino
From Payment Date: 2/14/2026 - To Payment Date: 2/27/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Total 156 $1,662,251.54 $1,261,418.47
Grand Totals:
Checks Status Count Transaction Amount Reconciled Amount Open 57 $381,817.40 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 57 $381,817.40 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 2 $19,015.67 $0.00
Reconciled 97 $1,261,418.47 $1,261,418.47
Voided 0 $0.00 $0.00
Total 99 $1,280,434.14 $1,261,418.47
All Status Count Transaction Amount Reconciled Amount
Open 59 $400,833.07 $0.00
Reconciled 97 $1,261,418.47 $1,261,418.47
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 156 $1,662,251.54 $1,261,418.47
user: Indrani Sengupta Pages: 29 of 29 Tuesday, March 3, 2026 105 CC 03-17-2026
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CITY OF CUPERTINO
Agenda Item
26-14894 Agenda Date: 3/17/2026
Agenda #: 4.
Subject: Review of Future agenda items requested by City Councilmembers (“TBD List”).
Review the TBD list and accept the staff recommendations for all items.
CITY OF CUPERTINO Page 1 of 1 Printed on 3/12/2026
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CITY MANAGER’S OFFICE
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3212
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: March 17, 2026
Subject
Review of future agenda items requested by City Councilmembers (“TBD List”).
Recommended Action
Review the TBD list and accept the staff recommendations for all items.
Reasons for Recommendation and Available Options
As required per the Council’s adopted Procedures Manual, the City Manager provides a quarterly report to Council regarding the status of future agenda items. These are items that at least two Councilmembers have requested to be added to a future City Council agenda.
Background
On December 1, Council reviewed the TBD list in conjunction with the City Work Program (CWP) and adopted all staff recommendations presented. At that meeting, six items were added to the FY 2025-2027 CWP and removed from the TBD list, while nine remained on the list. Since December, Council has added 20 items to the TBD list for consideration.
The updated TBD list is included as Attachment A with staff recommendations for all 29 items.
A majority vote of the City Council can either agendize an item for discussion at a future date or remove an item from the list, as outlined in the Council Procedures Manual.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
None
Council Goal:
Public Engagement and Transparency
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California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________
Prepared by: Astrid Robles, Senior Management Analyst
Reviewed by: Kirsten Squarcia, Deputy City Manager
Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A – TBD List as of March 2026
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A - TBD List as of March 2026
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
1 Grant Policy Update Requestor:
Chao
Seconder:
Moore
6/13/25
Verbal
Request
This item is tentatively scheduled
for May 2026. Staff recommends
removing this item from this list
once it has been heard by the City
Council.
12/1/25
approved by
council to
agendize
2 Revisions to Commissioners Handbook pursuant
to updates in the City Council Procedures Manual
(accompanies amendments from March 2025 to
Procedures Manual)
Requestor:
Chao
Seconder:
Moore
12/3/24 Staff recommends removing this
item from this list once it has been
heard by the City Council.
12/1/25
approved by
council to
agendize
3 Study Session on updates to the Policies and
Guidelines on Sister Cities, Friendship Cities, and
International Delegations pertaining to
international travel (Postponed on April 2, 2025)
Requestor:
Chao
Seconder:
Wang
At 3/4/25
Council
meeting
The policy will be coming to
Council in Spring 2026. Staff
recommends removing this item
from this list once it has been heard
by the City Council.
12/1/25
approved by
council to
agendize
4 Study session to review of contractual duties and
scope of work for Cupertino Chamber of
Commerce agreement.
Requestor:
Chao
Seconder:
Moore
10/1/25 and
11/10/25
added by
email;
3/5/26 via
agenda
review
This item is tentatively scheduled
for April 2026. Staff recommends
removing this item from this list
once it has been heard by the City
Council.
12/1/25
approved by
council to
agendize
5 Study Session on enterprise fund i.e. at BBF and
McClellan Ranch
Requestor:
Moore
Seconder:
Chao
Added in
agenda
review;
clarified
and
bifurcated
3/5/26 via
Staff will issue an info memo on
this topic and subsequent study
session if needed
12/1/25
approved by
council to
agendize
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A - TBD List as of March 2026
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
agenda
review
6 Study Session on budgetary tracking of various
fees AB 1600/in-lieu fees and SB 1 funds
Requestor:
Moore
Seconder:
Chao
Added in
agenda
review
Staff will issue an info memo on
this topic and subsequent study
session if needed
7 Study Session to review the Arts & Culture
Commission’s recommendation to the Municipal
Code standards for art in public and private
development, including the standards in the
Municipal Code and developing an Art-in-lieu fee
policy. (Application No. MCA-2025-003)
Added by
City Council
Added at
10/21/25 CC
Meeting
Staff recommends removing this
item from this list once it has been
heard by the City Council.
12/1/25
approved by
council to
agendize
8 Review placement, design, and approval process
for bike rack installations in City parks;
Requestor:
Moore
Seconder:
Chao
11/10/25
added by
email
Staff published an info memo
outlining this process in January
2026. Staff recommends removing
this item from this list.
12/1/25
approved by
council to
agendize
9 Approval process for any entity to place their
logo, name, brand, on any City property
Requestor:
Chao
Seconder:
Moore
11/13/25 in
agenda
review
Staff is reviewing current policies
and may present updates to
Council in Summer/Fall. Staff
recommends removing this item
from this list once it has been heard
by the City Council.
12/1/25
approved by
council to
agendize
10 Veterans Day Event Support Requestor:
Moore
Seconder:
Chao
11/13/25 in
agenda
review
Staff recommends removing this
item from this list once it has been
heard by the City Council.
12/1/25
approved by
council to
agendize
11 Veterans Day Memorial Maintenance Requestor:
Moore
11/13/25 in
agenda
review
Staff recommends removing this
item from this list once it has been
heard by the City Council.
12/1/25
approved by
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A - TBD List as of March 2026
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
Seconder:
Chao
council to
agendize
12 Pickleball soundwall and noise mitigation
options. Explore options for pickleball court
sound mitigation (wall or other solutions) and
present to Council if there is interest.)
Added by
City Council
and City
Manager
Added at
12/1/25 CC
meeting
This item was added to the CIP on
3/3/26. Staff recommends removing
this item from this list.
N/A
13 Coyote hazing and management, including
budgetary and consultant options.
Added by
City
Manager
After
12/2/25
Coyote
Community
Meeting
Staff issued an info memo on this
topic and will continue outreach
and education on an ongoing basis.
Staff recommends removing this
item from this list.
N/A
14 Study Session on FHDA Community College
District Bond Measure
Requestor:
Chao
Seconder:
Moore
12/2/25
Added by
email
Staff recommends removing this
item from this list.
N/A
15 Study Session on Santa Clara County Wolfe Road
Housing Project
Requestor:
Chao
Seconder:
Moore
12/2/25
Added by
email
Staff recommends removing this
item from this list once it has been
heard by the City Council.
N/A
16 Fourth of July Celebrations Added by
Mayor
Moore
1/15/26 in
agenda
review
Staff published an info memo
outlining this process in January
2026. Staff recommends removing
this item from this list.
N/A
17 CIP approval process and prioritization matrix Added by Mayor
Moore
1/15/26 in
agenda
review
This item was heard by Council at
3/3 CC meeting. Staff recommends
removing this item from this list.
N/A
18 Uncashed Checks/Unclaimed Funds Policy Added by
Mayor
Moore
2/5/26 in
agenda
review
Staff is looking into this and
determining next steps. Staff
recommends keeping this item on
N/A
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A - TBD List as of March 2026
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
this list until further analysis is
complete.
19 Revise BMR manual to give preference to longtime residents. This is especially needed for the IDD population who grew up in Cupertino.
Research changing the term of the BMRs to match
the 99 years in the Housing Element, look at being
interpreted as only for the for sale.
Requestor:
Chao
Seconder:
Moore
2/6/26
Added by
email and
modified
3/5/26 in
agenda
review
Staff is looking into this and
determining next steps. Staff
recommends keeping this item on
this list until further analysis is
complete.
N/A
20 Discuss eBike and eScooter safety concerns:
1. Define the Class 1,2, and 3 bike/scooter
categories;
2. Matrix comparing State and cities' laws with
two options for Cupertino;
3. A Report explaining the two options.
Requestor:
Moore
Seconder:
Chao
2/19/26
Added by
email
Staff is looking into this and
determining next steps. Staff
recommends keeping this item on
this list until further analysis is
complete.
N/A
21 Fire hazard severity zone mitigation and
coordination with Mid-Pen and Supervisor AbeKoga
Requestor:
Moore
Seconder:
Chao
3/5/26 in
agenda
review
Staff is looking into this and
determining next steps. Staff
recommends keeping this item on
this list until further analysis is
complete.
N/A
22 Retail/commercial preservation Requestor:
Moore
Seconder:
Chao
3/5/26 in
agenda
review
Staff recommends removing this
item from this list once it has been
heard by the City Council. This
item is also a City Work Program
item.
N/A
23 Flag policy Added by
Mayor
Moore and
3/5/26 in
agenda
review
Staff recommends removing this
item from this list once it has been
heard by the City Council.
N/A
112
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A - TBD List as of March 2026
# Requested Item Requestor/
Seconder
Date
Requested
Recommendation/
Council Motion
Date
Council
Approved
City
Manager
24 Automated License Plate Readers (ALPR) Added by
Mayor
Moore and
City
Manager
3/5/26 in
agenda
review
Staff recommends removing this
item from this list once it has been
heard by the City Council.
N/A
25 School Resource Officers (SROs) and field use
agreements
Added by
Mayor
Moore
3/5/26 in
agenda
review
Staff recommends removing this
item from this list once it has been
heard by the City Council.
N/A
26 Crossing guard services Added by
Mayor
Moore
3/5/26 in
agenda
review
Staff recommends removing this
item from this list once it has been
heard by the City Council.
N/A
27 Discuss Rezoning for Parkland Added at
Council
meeting
3/3/26 in
agenda
review
Staff recommends removing this
item from this list once it has been
heard by the City Council.
N/A
28 Review of Cupertino Historical Society Contract Added by Mayor
Moore
3/5/26 in
agenda
review
Staff recommends removing this
item from this list once it has been
heard by the City Council.
N/A
29 Study session on Stevens Creek Quarry & Lehigh Added by Mayor
Moore
3/10/26 after
meeting
with
resident
Staff recommends removing this
item from this list once it has been
heard by the City Council.
N/A
113
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CITY OF CUPERTINO
Agenda Item
25-14213 Agenda Date: 3/17/2026
Agenda #: 5.
Subject: Award of Agreement to Tyler Technologies, Inc., for the two-year implementation of a new Enterprise Resource Planning (ERP) system in the amount of $1,785,144, along with three additional years of SaaS maintenance and support totaling $775,956, for a not-to-exceed total of $2,561,100; Authorize the City Manager to extend the Contract annually for up to five additional years at an annual escalation rate of 3%, for a total not-to-exceed of $1,424,907, provided pricing and services remain acceptable.
1. Approve a five-year agreement with Tyler Technologies, Inc., for the Tyler ERP system for a total not-to-exceed amount of $2,561,100;
2. Authorize the City Manager to execute the Contract with Tyler Technologies when all conditions have been met; and
3. Authorize the City Manager to extend the Contract annually for up to five additional years at an annual escalation rate of 3%, for a total not-to-exceed of $1,424,907, provided pricing and services remain acceptable.
CITY OF CUPERTINO Page 1 of 1 Printed on 3/12/2026
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1 SOFTWARE AS A SERVICE AGREEMENT
This Software as a Service Agreement is made between Tyler Technologies, Inc. and Client.
WHEREAS, Client selected Tyler to provide certain products and services set forth in the Investment Summary, including providing Client with access to Tyler’s proprietary software products, and Tyler desires to provide such products and services under the terms of this Agreement; NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth in this Agreement, Tyler and Client agree as follows:
SECTION A – DEFINITIONS
• “Agreement” means this Software as a Service Agreement. • “City Business Day” means any day other than a Saturday, Sunday, or legal holiday as observed by the city of Cupertino, California.
• “Business Travel Policy” means our business travel policy. Our current Business Travel Policy is attached as Exhibit B.1.
• “Client” means the party indicated on the signature block or, in the absence of a signature block, the Investment Summary.
• “Data” means your data necessary to use the Tyler Software. • “Data Storage Capacity” means the contracted amount of storage capacity for your Data, if any, identified in the Investment Summary.
• “Defect” means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you (or the Documentation in the absence of a written proposal), or their functional equivalent. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our thencurrent Documentation. • “Defined Users” means the number of users, if any, that are identified in the Investment Summary. If Exhibit A contains Enterprise Permitting & Licensing labeled software, defined users mean the maximum number of named users that are authorized to use the Enterprise Permitting & Licensing labeled modules as indicated in the Investment Summary. • “Developer” means a third party who owns the intellectual property rights to a Third-Party Product.
• “Documentation” means any online or written documentation related to the use or functionality of the Tyler Software that we provide or otherwise make available to you, including instructions, user guides, manuals and other training or self-help documentation. • “Effective Date” means the date by which both your and our authorized representatives have signed the Agreement. Notwithstanding the foregoing, if these terms are linked from an Order Form, the Effective Date is the date your authorized representative signed the Order Form. • “Force Majeure” means an event beyond the reasonable control of you or us, including, without
ATTACHMENT A
122
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2 limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other cause that could not with reasonable diligence be foreseen or prevented by you or us. • “Investment Summary” means the agreed upon cost proposal for the products and services attached as Exhibit A.
• “Order Form” means an ordering document that includes a quote or investment summary and specifies the items to be provided by Tyler to Client, including any addenda and supplements thereto.
• “Professional Services” means those services provided by Tyler or a third party related to the scope of this Agreement and identified in the Investment Summary. • “SaaS Fees” means the fees for the SaaS Services identified in the Investment Summary. • “SaaS Services” means software as a service consisting of system administration, system management, and system monitoring activities that Tyler performs for the Tyler Software and includes the right to access and use the Tyler Software, receive maintenance and support on the Tyler Software, including Downtime resolution under the terms of the SLA, and Data storage and archiving. SaaS Services do not include support of an operating system or hardware, support outside of our normal business hours, or training, consulting, or other professional services. • “SLA” means the service level agreement. A copy of our current SLA is attached hereto as Exhibit C.
• “Statement of Work” means the industry standard implementation plan describing how our professional services will be provided to implement the Tyler Software and outlining your and our roles and responsibilities in connection with that implementation. The Statement of Work is attached as Exhibit E.
• “Support Call Process” means the support call process applicable to all our customers who have a right to use the Tyler Software. Our current Support Call Process is attached as Exhibit C.1. • “Third-Party Hardware” means the third-party hardware, if any, identified in the Investment Summary.
• “Third-Party Products” means the Third-Party Software and Third-Party Hardware. • “Third-Party SaaS Services” means software as a service provided by a third party, if any, identified in the Investment Summary.
• “Third-Party Services” means the third-party services, if any, identified in the Investment Summary.
• “Third-Party Software” means the third-party software, if any, identified in the Investment Summary or included with the Tyler Software.
• “Third-Party Terms” means the end user license agreement(s) or other terms, if any, for the Third-Party Products or other parties’ products or services, as applicable, and attached or indicated at Exhibit D.
• “Tyler” means Tyler Technologies, Inc., a Delaware corporation. • “Tyler Software” means our proprietary software, including any integrations, custom modifications, and/or other related interfaces identified in the Investment Summary and licensed by us to you through this Agreement.
• “we,” “us,” “our” and similar terms mean Tyler.
• “you” and similar terms mean Client.
SECTION B – SAAS SERVICES
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3 1. Rights Granted. We grant to you the non-exclusive, non-assignable limited right to use the SaaS Services solely for your governmental purposes, subject to any limits for Defined Users or Data Storage Capacity. You may add additional users or additional data storage capacity on the terms set forth in this Agreement. In the event you regularly and/or meaningfully exceed the Defined Users or Data Storage Capacity, we reserve the right to charge you additional fees commensurate with the overage(s). You acknowledge that we have no obligation to ship copies of the Tyler Software as part of the SaaS Services. Your right to use the SaaS Services applies to releases provided as part of our Maintenance and Support Services as further detailed in this Agreement.
2. Ownership.
2.1.We retain all ownership and intellectual property rights to the SaaS Services, the Tyler Software, and anything developed by us under this Agreement. You do not acquire under this Agreement any license to use the Tyler Software in excess of the scope and/or duration of the SaaS Services.
2.2.The Documentation is licensed to you and may be used and copied by your employees for internal, non-commercial reference purposes only.
3. Data.
3.1.You retain all ownership and intellectual property rights to the Data. You expressly recognize that, except to the extent necessary to fulfill our obligations contained in this Agreement, we do not create or endorse any Data used in connection with the SaaS Services. Tyler shall not access City user accounts or City data collected, except (1) as essential to fulfillment of the objectives of this Agreement, (2) in response to service or technical issues, or (3) at City’s written request.
3.2. You expressly grant to us a limited, non-exclusive license to access, copy, transmit, download, display, and reproduce your Data to provide services pursuant to this Agreement.
3.3.Our access to and use of your Data necessary to use the Tyler Software or SaaS Services will comply with applicable provisions of our Privacy Statement (available at https://www.tylertech.com/privacy) and applicable law.
3.3.1. In carrying out the SaaS Services, Tyler shall endeavor to protect the confidentiality of all confidential, non-public Data as follows:
3.3.2. Implement and maintain appropriate security measures to safeguard against unauthorized access, disclosure, or theft of Data in accordance with recognized industry practice.
3.3.3. City Data shall be encrypted at rest and in transit with controlled access. Unless otherwise stipulated, Tyler is responsible for encryption of the City Data. Tyler shall ensure hard drive encryption consistent with validated cryptography standards as referenced in FIPS 140-2, Federal Security Requirements for Cryptographic Modules for all personal data, unless City approves the storage of personal data on Tyler’s portable device in order to accomplish work as defined in the statement of work.
3.4.Data Breach Notification. Tyler will provide notice of a breach of Client Data in accordance with applicable state and federal data breach notification laws. Tyler will notify City of a confirmed security breach (meaning a confirmed unauthorized access or disclosure of Client Data protected under applicable data protection laws as soon as possible after Tyler becomes aware of it. The notice shall include: known information about the nature of the unauthorized access, use of disclosure; the confidential information accessed, used or disclosed; the person(s) who accessed, used, disclosed and/or received protected information (if known); what Tyler has 124
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4 done or will do to mitigate any deleterious effect of the unauthorized access, use of disclosure, and what corrective action Tyler has taken or will take to prevent future unauthorized access, use of disclosure. In the case of personally identifiable information (PII) or protected health information (PHI), Tyler will reimburse Client for reasonable direct costs that Client is incur under applicable data breach notification laws provided such costs directly result from a confirmed breach of Client Data for which Tyler is determined to have breached its security obligations under this Agreement. Client must provide Tyler with reasonable documentation of such costs prior to reimbursement
3.5.Tyler shall provide access to City reports in a format as specified in the SLA agreed to by both Tyler and City. Reports shall include user access, user access IP address, user access history, and security logs for all City files related to this Agreement.
4. Restrictions.
4.1.You may not:
4.1.1. make the Tyler Software or Documentation resulting from the SaaS Services available in any manner to any third party for use in the third party’s business operations;
4.1.2. modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of the SaaS Services;
4.1.3. access or use the SaaS Services to build or support, and/or assist a third party in building or supporting, products or services competitive to us; or
4.1.4. license, sell, rent, lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing or service bureau use, or otherwise commercially exploit or make the SaaS Services, Tyler Software, or Documentation available to any third party other than as expressly permitted by this Agreement.
4.1.5. Notwithstanding anything to the contrary in this Section 4.1, you may disclose, with our written consent, not to be unreasonably withheld, the Tyler Software, SaaS Services, or Documentation to a third party you consult with regarding the implementation or use of the Tyler Software and SaaS Services. You must ensure that any such third-party’s use is subject to the terms of this Agreement, and you acknowledge and agree that you are liable for any breach of the terms of this Agreement by such third party.
5. Software Warranty. We warrant that the Tyler Software will perform without Defects during the term of this Agreement. If the Tyler Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect in accordance with our then-current Support Call Process. For a period of five (5) years from the Effective Date, if a new release of the Tyler Software included within scope as of the Effective Date removes functionality that was provided to you as part of the original implementation, we will provide alternative means for performing the same function, at no additional cost to you beyond payment of the annual SaaS Fees.
6. SaaS Services.
6.1.Audit & Compliance. Our SaaS Services are audited at least yearly in accordance with the AICPA’s Statement on Standards for Attestation Engagements (“SSAE”) No. 21. We have attained, and will maintain, SOC 1 and SOC 2 compliance, or their equivalent, for the duration of the Agreement. The foregoing notwithstanding, you acknowledge that the scope of audit coverage varies depending on the specific Tyler Software solution. We will provide you with a 125
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5 summary of our current compliance report(s) or its equivalent, upon your request. For the avoidance of doubt, if our SaaS Services are provided using a third-party data center, the compliance report may be for that third-party provider and be subject to confidential treatment in accordance with applicable law. If you want us to provide our compliance reports to a thirdparty auditor or similar entity, we reserve the right to require execution of an NDA by that third party.
6.2.Service Levels. The Tyler Software will be made available to you according to the terms of the SLA. Tyler SaaS Services will be provided via a third-party data center. Your Data will be inaccessible to our other customers. Tyler will not transfer Client Data outside territorial limits of the United States of America without prior permission from you.
6.3.Business Continuity. Data centers used to deliver SaaS Services for this Agreement have redundant telecommunications access, electrical power, and the required hardware to provide access to the SaaS Services in the event of a disaster or component failure. We test our disaster recovery plan on an annual basis. The plan is not client specific and is detailed in Tyler’s System & Organization Control reports or their equivalent. In the event of a data center failure, we reserve the right to employ our disaster recovery plan for resumption of the SaaS Services. In that event, we commit to a Recovery Point Objective (“RPO”) of 24 hours and a Recovery Time Objective (“RTO”) of 24 hours. RPO represents the maximum duration of time between the most recent recoverable copy of your hosted Data and subsequent data center failure. RTO represents the maximum duration of time following data center failure within which your access to the Tyler Software must be restored. If we employ our disaster recovery plan, we will be responsible for restoring your Data and ensuring that the SaaS Services are online, and you will be responsible for validating your Data and confirming the functioning of the SaaS Services, including any integrations. If we are aware of any data loss, we will communicate the details of such loss to you.
6.4.Security Measures. We provide secure Data transmission paths between your devices and the data center used to provide SaaS Services to you. Data centers used to provide SaaS Services are accessible only by authorized personnel with a unique key entry or comparable security.
We conduct annual penetration testing of either the production network and/or web application to be performed. We will maintain industry standard intrusion detection and prevention systems to monitor malicious activity in the network and to log and block any such activity. You may not attempt to bypass or subvert security restrictions in the SaaS Services or environments related to the Tyler Software. Unauthorized attempts to access files, passwords, or other confidential information, and vulnerability and penetration test scanning of our network and systems (hosted or otherwise) are prohibited. Where applicable with respect to our applications that take or process card payment data, we comply with applicable requirements of PCI DSS. We agree to supply the then-current status of our PCI DSS compliance program in the form of an official Attestation of Compliance, which can be found at https://www.tylertech.com/about-us/compliance and, in the event of any change in our status, we will comply with applicable notice requirements.
SECTION C – PROFESSIONAL SERVICES
1. Professional Services. We will provide you the various implementation-related services itemized in the Investment Summary and if applicable, described in the Statement of Work.
2. Professional Services Fees. You agree to pay us the services fees in the amounts set forth in the 126
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6 Investment Summary. You acknowledge that the fees stated in the Investment Summary, unless expressly stated otherwise, are our good-faith estimates of the amount of time and materials required for your implementation, up to the maximum amounts set forth in the Investment Summary. This not-to-exceed commitment is contingent on your timely meeting of your obligations under this Agreement. Any discrepancies in the total values set forth in the Investment Summary will be resolved by multiplying the applicable rate by the quoted units, as set forth in the Investment Summary.
3. Additional Services. The Investment Summary contains, and the Statement of Work describes, the scope of services and related costs (including programming and/or interface estimates) required for the project based on our understanding of the specifications you supplied. If additional work is required, or if you use or request additional services, we will provide you with an addendum or change order, as applicable, outlining the costs for the additional work. The price quotes in the addendum or change order will be valid for sixty (60) days from the date of the quote.
4. Assignment and Removal of Personnel. After the Effective Date, and in coordination with the project kick-off activities identified in the Statement of Work, we will make our project staffing assignments. Upon request, we will provide you with project resumes, demonstrating relevant past project experience, for project team members that are allocated for onsite services on the project.
You agree that those resumes are for your information and planning purposes only.
Once our project team is assembled and your counterparts have been identified, both parties agree that, except for reasons outside their control, they will not remove staff and personnel from their assigned project roles without reasonable advance notice and good cause, and that they will work together to mitigate project impacts after any such removal. The parties will also work together to manage the project impact resulting from the temporary unavailability of project staff from either party. We agree to use commercially reasonable efforts to maintain consistency of project personnel and commit to replacement resources having sufficient project knowledge, without additional cost to you, in order to render services in accordance with contractual requirements.
In the event our personnel is/are not providing services consistent with our services warranty or are otherwise negatively impacting the project, you will notify us of that deficiency and give us a reasonable opportunity to correct it. In the event the deficiency persists, we will replace that project member, upon your written request and demonstration of good cause. Replacement staff will be assigned following the same processes set forth above and shall have reasonably sufficient, experience, and project knowledge to perform the applicable obligations under the Agreement. The foregoing notwithstanding, if the replacement personnel is providing services onsite, you shall remain liable for travel expenses of such personnel to be invoiced in accordance with the Agreement and Business Travel Policy.
5. Cancellation. If you cancel services less than two (2) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (i) daily fees associated with cancelled professional services if we are unable to reassign our personnel and (ii) any non-refundable travel expenses already incurred by us on your behalf. We will make all reasonable efforts to reassign personnel in the event you cancel within two (2) weeks of scheduled commitments. 127
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7 6. Services Warranty. We will perform services in a professional, workmanlike manner, consistent with industry standards. In the event we provide services that do not conform to this warranty, we will re-perform such services at no additional cost to you.
7. Licenses and Permits. Tyler represents and warrants to City that it has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required to carry out the purposes of this Agreement.
8. Site Access and Requirements. At no cost to us, you agree to provide us with reasonable access to your personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation services, subject to any reasonable security protocols or other written policies provided to us as of the Effective Date, and thereafter as mutually agreed to by you and us.
9. Policy Compliance. Tyler will agree to comply with Client’s policies that have been disclosed to Tyler as of the Effective Date, and thereafter as have been mutually agreed upon between the parties.
10. Compliance with Accessibility Standards. In the performance of services, Tyler shall comply with and adhere to all applicable elements of the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101 et seq.).
11. Background Checks. All of our employees undergo criminal background checks prior to hire. All employees sign our confidentiality agreement and security policies.
12. Party Cooperation. B Both parties acknowledge that the successful implementation of the Tyler Software is a collaborative effort that requires timely participation, communication, and resource commitments from each side. The City will make reasonable efforts to provide the necessary access to personnel, information, and resources to support the project in accordance with the Agreement and the mutually agreed-upon project schedule. Tyler will likewise make reasonable efforts to support the City by providing timely guidance, clear expectations, and proactive communication throughout the project. Each party agrees to notify the other as soon as reasonably possible if it becomes aware of any circumstance that may impact its ability to meet a project commitment, so that both parties can work together to make appropriate adjustments. Delays or missed milestones that result from a party’s failure to meet the responsibilities outlined in this section will be attributable to that party. Delays or missed milestones will be discussed in weekly project management meetings in order to develop a strategy using best efforts to get the schedule back on track.
13. Maintenance and Support Services.
13.1. For the duration of this Agreement, consistent with the terms set forth in our thencurrent Support Call Process, we will:
13.1.1. perform our maintenance and support obligations in a professional and workmanlike manner, consistent with industry standards, to provide support and resolve Defects in the Tyler Software (subject to any applicable release life cycle policy);
13.1.2. provide telephone support during our established support hours as indicated in our then-current Support Call Process;
13.1.3. maintain personnel that are sufficiently trained to be familiar with the Tyler Software 128
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8 and Third-Party Software, if any, in order to provide maintenance and support services;
13.1.4. provide releases to the Tyler Software (including updates and enhancements) that we make generally available without additional charge to customers with a current SaaS Agreement.
13.2. Your use of Tyler Software or SaaS Services requires that you remain current with supported releases of Tyler Software as indicated in any applicable release lifecycle policy. Our warranty and support commitments are contingent upon you using a supported version of the Tyler Software. Tyler may require you to update to a current version of the Tyler Software to address a critical issue (for example, to address an identified security vulnerability in the Tyler Software or a third-party component). Tyler will use commercially reasonable efforts to (i) minimize the number of such instances and (ii) provide as much advance notice as possible.
13.3. We will use all commercially reasonable and best efforts to perform support services remotely. We reserve the right to use secure third-party connectivity tools to deliver maintenance and support services. We also reserve the right to collect Tyler Software or SaaS Services telemetry for product evaluation, quality assurance, and security monitoring and enhancement purposes. You agree to reasonably cooperate with us in providing access to your environments and Data for the purposes of providing maintenance and support services and acknowledge that our warranty, support, and service level obligations under this Agreement are contingent upon receiving reasonable access to your Data and systems.
13.4. For the avoidance of doubt, SaaS Fees do not include the following services: (a) onsite support; (b) application design; (c) other consulting services; or (d) telephone support outside our normal business hours as listed in our then-current Support Call Process.
SECTION D – THIRD-PARTY PRODUCTS
1. Third-Party Hardware. We will sell and deliver any Third-Party Hardware set forth in the Investment Summary for the price indicated therein. Unless otherwise indicated, installation of Third-Party Hardware will be performed by Tyler or identified third party installers.
2. Third-Party Software. Your rights under this Agreement may include rights to certain Third-Party Software. We certify that we have acquired the right to provide the Third-Party Software to you.
Your rights to the Third-Party Software will be governed by the Third-Party Terms and, in the absence of such terms, this Agreement.
3. Third Party Products Warranties.
3.1 We are authorized by each Developer or its authorized reseller to sell or grant access, as applicable, to the Third-Party Products.
3.2 Unless otherwise expressly indicated, Third-Party Hardware will be new and unused. You will receive free and clear title to the Third-Party Hardware you purchase upon your payment in full of the purchase price.
3.3 You acknowledge that we are not the manufacturer of Third-Party Products. We do not warrant or guarantee the performance of the Third-Party Products. However, we grant and pass through to you any warranty that we may receive from the Developer or supplier of the Third129 CC 03-17-2026
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9 Party Products.
4. Third-Party Services. If you have purchased Third-Party Services, those services will be provided independently of Tyler by such third party at the rates set forth in the Investment Summary and in accordance with Exhibit B.
SECTION E – TERM AND TERMINATION
1. Term. The initial term of this Agreement is equal to five (5) years, commencing on July 1, 2026.
Upon expiration of the initial term, this Agreement will renew automatically for additional one (1) year renewal terms at our then-current SaaS Fees unless terminated in writing by either party at least sixty (60) days prior to the end of the then-current renewal term. Your right to access or use the Tyler Software and the SaaS Services will terminate at the end of this Agreement.
2. Termination. This Agreement may be terminated as set forth below. In the event of termination, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Disputed fees and expenses in all terminations other than your termination for cause must have been submitted as invoice disputes in accordance with Section G(2).
2.1.Failure to Pay Fees. You acknowledge that continued access to the SaaS Services is contingent upon your timely payment of fees. We may terminate this Agreement if you do not cure a failure to pay within sixty (60) days of our notice to you that you have overdue payments.
2.2.For Cause. If you believe we have materially breached this Agreement, you will invoke the Dispute Resolution clause set forth in Section G(2). You may terminate this Agreement for cause after following the procedures set forth in Section G(2).
2.3.Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event suspends performance of the SaaS Services for a period of forty-five (45) days or more.
Lack of Appropriations. If you should not appropriate or otherwise make available funds sufficient to utilize the SaaS Services, you may unilaterally terminate this Agreement upon thirty (30) days written notice to us. You will not be entitled to a refund or offset of previously paid, but unused SaaS Fees.
3. Return of Client Data. In the event of termination of the Agreement, and upon reasonable advance notice, Tyler shall promptly make all Data available to you in the format of the database or other such format as may be mutually agreed upon, provided through Tyler’s FTP server or such other secure method reasonably selected by Tyler. Such Data will be provided at no additional cost.
4. Disentanglement. In connection with the termination of this Agreement for any reason or expiration of this Agreement, Tyler shall use commercially reasonable efforts to accomplish an adequate and timely transition from Tyler to you, or to any replacement providers designated by you (a “Disentanglement”). The parties shall reasonably cooperate in good faith during Disentanglement. You shall reimburse Tyler for its reasonable costs and expenses incurred in providing Disentanglement services to you as set forth in the parties’ executed change order or addendum.
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10 SECTION F – INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE
1. Intellectual Property Infringement Indemnification.
1.1. We will defend you against any third-party claim(s) that the Tyler Software or Documentation infringes that third-party’s patent, copyright, or trademark, or misappropriates its trade secrets, and will pay the amount of any resulting adverse final judgment (or settlement to which we consent). You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense.
1.2.Our obligations under this Section F(1) will not apply to the extent the claim or adverse final judgment is based on your use of the Tyler Software in contradiction of this Agreement, including with non-licensed third parties.
1.3.If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or settlement to which we consent), we will, at our option, either:
1.3.1. procure the right to continue its use;
1.3.2. modify it to make it non-infringing; or
1.3.3. replace it with a functional equivalent.
We may elect to employ these remedies in advance of litigation if we receive information concerning an infringement or misappropriation claim.
1.4.This section provides your exclusive remedy for third-party copyright, patent, or trademark infringement and trade secret misappropriation claims.
1.5.For the avoidance of doubt, this Section F(1) is not subject to the limitation of liability set forth in Section F(4).
2. General Indemnification.
2.1.We will indemnify and hold harmless you and your agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for (i) personal injury, death, or damage to tangible property, all to the extent caused by our negligence or willful misconduct; or (ii) our violation of law applicable to our performance under this Agreement. You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense. For the avoidance of doubt, this Section F(2) is not subject to the limitation of liability set forth in Section F(4).
3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO
THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE HEREBY DISCLAIM ALL OTHER
WARRANTIES AND CONDITIONS, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT
NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. CLIENT UNDERSTANDS AND AGREES THAT TYLER DISCLAIMS ANY LIABILITY FOR ERRORS THAT RELATE TO USER ERROR.
4. LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING TO THE CONTRARY SET FORTH IN THIS
AGREEMENT, OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED
ON A THEORY OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY, SHALL BE LIMITED TO YOUR ACTUAL DIRECT DAMAGES, NOT TO EXCEED (i) DURING THE INITIAL TERM, AS 131
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11 SET FORTH IN SECTION E(1), THE GREATER OF 2X TOTAL FEES PAID AS OF THE TIME OF THE CLAIM OR FIVE MILLION DOLLARS ($5,000,000); OR (ii) DURING ANY RENEWAL TERM, THE THENCURRENT ANNUAL SAAS FEES PAYABLE IN THAT RENEWAL TERM. THE PARTIES ACKNOWLEDGE
AND AGREE THAT THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN RELIANCE UPON THIS
LIMITATION OF LIABILITY AND TO THE MAXIMUM EXTENT ALLOWED UNDER APPLICABLE LAW,
THE EXCLUSION OF CERTAIN DAMAGES, AND EACH SHALL APPLY REGARDLESS OF THE FAILURE OF AN ESSENTIAL PURPOSE OF ANY REMEDY. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS F(1) AND F(2).
5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,
IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL,INDIRECT, OR CONSEQUENTIAL
DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THE FOREGOING EXCLUSION OF CERTAIN DAMAGES SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS F(1) AND F(2).
6. Insurance. During the course of performing services under this Agreement, we agree to maintain the following levels of insurance: (i) Commercial General Liability of at least $2,000,000 per occurrence and $4,000,000 aggregate; (ii) Automobile Liability of $1,000,000 combined single limit; (iii) Professional Liability (inclusive of cyber protection) of $5,000,000 per claim and in the aggregate; (iv) Workers Compensation complying with applicable statutory requirements; and (v) Excess/Umbrella Liability of $7,000,000. We will add you as an additional insured to our Commercial General Liability and Automobile Liability policies, which will automatically add you as an additional insured to our Excess/Umbrella Liability policy as well. We will provide you with copies of certificates of insurance upon your written request. Limits may be provided through a combination of primary and umbrella/excess liability policies.
SECTION G – GENERAL TERMS AND CONDITIONS
1. Additional Products and Services. You may purchase additional products and services at the rates set forth in the Investment Summary for twenty (20) months from the Effective Date by executing a mutually agreed addendum. If no rate is provided in the Investment Summary, or those twenty (20) months have expired, you may purchase additional products and services at our then-current pricing, also by executing a mutually agreed addendum. The terms of this Agreement will control any such additional purchase(s), unless otherwise specifically provided in the addendum.
2. Performance Issues and Dispute Resolution.
2.1.Notice. You agree to provide us with written notice within thirty (30) days of receipt of an invoice (for invoice disputes) or, in the case of performance, becoming aware of an issue related to our performance under this Agreement.
2.2.Invoice Issues.
2.2.1. If the issue relates to an invoice, your notice must include the following: (i) the issue(s) with the invoice; (ii) the specific fee(s) at issue; and (iii) the corrective action(s) you are requesting of Tyler.
2.2.2. We will provide a response to your notice that (i) supports the validity of the invoice as issued by us; (ii) adjusts the invoice; or (iii) describes our plan to address the issues identified in your notice.
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12 2.2.3. You agree to pay all undisputed fees by the due date. You acknowledge that you forfeit your right to dispute fees related to a particular invoice when you fail to pay undisputed fees on that invoice within sixty (60) days of our notice that the fees are overdue.
2.2.4. In addition to any other remedies available to us under this Agreement or law for nonpayment, we reserve the right to recover from you our reasonable costs of collection associated with your failure to timely pay amounts due under this Agreement.
2.2.5. WE RESERVE THE RIGHT TO SUSPEND PERFORMANCE OF ANY SERVICE, INCLUDING ACCESS TO SAAS SERVICES, FOR FAILURE TO TIMELY PAY UNDISPUTED FEES FIFTEEN (15) DAYS FOLLOWING OUR NOTICE OF INTENT TO DO SO.
2.3.Dispute Resolution. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if requested by either party, appointing a senior representative to meet and engage in good faith negotiations with our appointed senior representative. Senior representatives will convene within fifteen (15) business days of the written dispute notice, unless otherwise agreed. All meetings and discussions between senior representatives will be deemed confidential settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If we fail to resolve the dispute, then the parties shall participate in mediation in an effort to resolve the dispute. If the dispute remains unresolved after mediation, then either of us may assert our respective rights and remedies in a state or federal court of competent jurisdiction located in Santa Clara County, California. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures.
3. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation, sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt certificate. Otherwise, we will pay all applicable taxes to the proper authorities, and you will reimburse us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state, as applicable, arising from our performance of this Agreement.
4. Nondiscrimination. Consistent with City's policy prohibiting harassment and discrimination, Tyler agrees that neither it nor its employee or subcontractors shall harass or discriminate against a job applicant, a City employee, or a citizen on the basis of race, religious creed, color, national origin, ancestry, handicap, disability, marital status, pregnancy, sex, age, sexual orientation, or any other protected class status. Tyler agrees that any and all violations of this provision shall constitute a material breach of this Agreement. Tyler agrees to provide records and documentation to the City on request necessary to monitor compliance with this provision.
5. E-Verify. We use the U.S. Department of Homeland Security’s E-Verify system to confirm the eligibility of all current employees and persons hired during the contract term to perform services within the United States under this Agreement.
6. Subcontractors. We will not subcontract any Professional Services specifically for this Agreement without your prior written consent, not to be unreasonably withheld.
7. Binding Effect; No Assignment. This Agreement shall be binding on, and shall be for the benefit of, either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement without the prior written consent of the other party; provided, however, your consent is not 133
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13 required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of our assets.
8. Force Majeure. Except for your payment obligations, neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event.
9. No Intended Third-Party Beneficiaries. This Agreement is entered into solely for the benefit of you and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have the right to make any claim or assert any right under this Agreement. This provision does not affect the rights of third parties under any Third-Party Terms.
10. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and us with respect to the subject matter hereof, and supersedes any prior agreements, understandings, and representations, whether written, oral, expressed, or implied. Purchase orders submitted by you, if any, are for your internal administrative purposes only, and the terms and conditions contained in those purchase orders will have no force or effect. This Agreement may only be modified in writing, signed by an authorized representative of the party against whom enforcement is sought.
11. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement will be considered valid and enforceable to the fullest extent permitted by law.
12. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non-enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non-enforcement prevent such party from enforcing each and every term of this Agreement thereafter.
13. Independent Contractor. We are an independent contractor for all purposes under this Agreement.
Client and Tyler intend that the relationship between them created by this Agreement is that of independent contractor. No civil service status or other right of employment will be acquired by virtue of Tyler's services. None of the benefits provided by Client to its employees, including but not limited to unemployment insurance, workers' compensation plans, vacation, and sick leave are available from Client to Tyler, its employees, or agents. Tyler is not a "public official" for purposes of Government Code §§ 87200 et seq.
14. Notices. All notices or communications required or permitted as a part of this Agreement, such as notice of an alleged material breach for a termination for cause or a dispute that must be submitted to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the following: (i) actual receipt by the receiving party; or (ii) five (5) days following deposit with registered or certified mail with proper postage affixed and addressed to the other party at the address set forth in this Agreement or such other address as the party may have designated by proper notice. The consequences for the failure to receive a notice due to improper notification by 134
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14 the intended receiving party of a change in address will be borne by the intended receiving party.
15. Client Lists. You agree that we may identify you by name in client lists following implementation, and with your prior written consent, marketing presentations and promotional materials.
16. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate rights to private individuals and entities, including the parties.
Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This obligation of confidentiality will not apply to information that:
i. is in the public domain, either at the time of disclosure or afterwards, except by breach of this Agreement by a party or its employees or agents;
ii. a party can establish by reasonable proof was in that party's possession at the time of initial disclosure;
iii. a party receives from a third party who has a right to disclose it to the receiving party; or iv. is the subject of a legitimate disclosure request under the open records laws or similar applicable public disclosure laws governing this Agreement; provided, however, that in the event you receive an open records or other similar applicable request, you will give us prompt notice and otherwise perform the functions required by applicable law.
17. Business License. In the event a local business license is required for us to perform services hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact information so that we may timely obtain such license.
18. Governing Law. This Agreement will be governed by and construed in accordance with the laws of your state or commonwealth of domicile, without regard to its rules on conflicts of law.
19. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic, faxed, scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature.
Each party represents to the other that the signatory set forth below is duly authorized to bind that party to this Agreement.
20. Data & Insights Solution Terms. Your use of certain Tyler solutions includes Tyler’s Data & Insights data platform. Your rights, and the rights of any of your end users, to use Tyler’s Data & Insights data platform is subject to the Data & Insights SaaS Services Terms of Service, available at:
https://www.tylertech.com/terms/data-insights-saas-services-terms-of-service. By signing a Tyler Agreement or Order Form, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms. 135
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15 21. Contract Documents. This Agreement includes the following exhibits:
Exhibit A Investment Summary
Exhibit B Invoicing and Payment Terms
Exhibit C Service Level Agreement
Exhibit D Third-Party Terms
Exhibit E Statement of Work
Exhibit F Tyler’s Proposal dated May 28, 2025
Exhibit G Client’s RFP IT-2025-815 for an Enterprise Resource Planning System In the event of a conflict in the contract documents listed above, the conflicting language will be interpreted and resolved according to the following order of precedence:
a. This Agreement, except for Exhibit F and Exhibit G
b. Exhibit F
c. Exhibit G
IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of the date(s) set forth below.
Tyler Technologies, Inc. City of Cupertino, California
By: By:
Name: Name:
Title: Title:
Date: Date:
Address for Notices: Address for Notices:
Tyler Technologies, Inc. City of Cupertino
7701 College Boulevard 10300 Torre Ave.
Overland Park, KS 66210 Cupertino, CA 95014-3202
Attention: Chief Legal Officer Attention: ___________________________ 136
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1 Exhibit A
Investment Summary
The Investment Summary details the products and services to be delivered by us, or a third party, as applicable, to you under the Agreement. This Investment Summary is effective as of the Effective Date regardless of any expiration date in the Investment Summary. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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2025-577725-R2K9Y3 CONFIDENTIAL Page 1
Quoted By: Maddie McCambridge
Quote Expiration: 03/31/26
Quote Name: City of Cupertino, CA EERP
2025
Quote Description: City of Cupertino, CA RFP 2025
update 3.4.26
Saas Term 5.00
Sales Quotation For: Shipping Address:
CUPERTINO, CA
10300 TORRE AVE
CUPERTINO CA 95014-3202
Tyler SaaS and Related Services
Description Qty Imp. Hours Annual Fee
Financial Management
Accounting 1 180 $ 29,591.00
Accounts Payable 1 104 $ 8,386.00
Assets Mobile 1 20 $ 4,205.00
Budgeting 1 72 $ 8,386.00
Capital Assets 1 64 $ 5,124.00
Cash Management 1 52 $ 4,519.00
Contract Management 1 40 $ 3,536.00
eProcurement (Vendor Access and Punch-Out) 1 32 $ 4,560.00 Project & Grant Accounting 1 64 $ 3,536.00
Purchasing 1 148 $ 7,070.00
Human Resources Management
Employee Expense Reimbursement 1 64 $ 3,900.00
Human Resources & Talent Management 1 116 $ 5,170.00
Payroll with Employee Access 1 320 $ 7,456.00
Time & Attendance w Mobile Access - Up to 250 Employees 1 128 $ 9,952.00 138
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Revenue Management
Accounts Receivable 1 116 $ 5,970.00
General Billing 1 52 $ 3,163.00
Content Management
Content Manager Core includes Onboarding 1 40 $ 10,055.00 Data Insights
Enterprise Analytics and Reporting w Executive Insights 1 116 $ 18,785.00 Additional
ACFR Statement Builder 1 52 $ 6,697.00
Enterprise Forms Processing Software (including Common Form Set) 1 0 $ 7,215.00 Integrations
3rd Party Applicant Tracking API Connector 1 32 $ 3,551.00 3rd Party Asset Management API Connector 1 32 $ 3,551.00 General Ledger API Toolkit 1 32 $ 4,936.00
Recurring Services
Data Access Services 1 0 $ 3,000.00
Sub-Total: $ 172,314.00
Less Discount: $ 13,886.00
TOTAL 1832 $ 158,428.00
Tyler Annual Services
Description QTY Imp. Hours Annual Fee
Professional Services
Tyler Managed Integrations (up to 5 integrations) 1 0 $ 25,000.00 Sub-Total: $ 25,000.00
Less Discount: $ 5,000.00
TOTAL: 0 $ 20,000.00
Professional Services
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Description Quantity Unit Price Ext Discount Extended Price Maintenance Amazon Web Services Configuration Fee 1 $ 4,658.00 $ 4,658.00 $ 0.00 $ 0.00 Capital Assets Import Hours 16 $ 225.00 $ 0.00 $ 3,600.00 $ 0.00 COA Import Hours 12 $ 225.00 $ 0.00 $ 2,700.00 $ 0.00
Custom Report Development 80 $ 225.00 $ 0.00 $ 18,000.00 $ 0.00 Dedicated level PM - Financial phase 15 months with Post Go Live Support 15 $ 14,800.00 $ 0.00 $ 222,000.00 $ 0.00
Dedicated level PM - HCM phase 15 months with Post Go Live Support 15 $ 14,800.00 $ 0.00 $ 222,000.00 $ 0.00
Enterprise Change Management 216 $ 255.00 $ 0.00 $ 55,080.00 $ 0.00 Executive Insights Implementation 1 $ 8,400.00 $ 0.00 $ 8,400.00 $ 0.00 Onsite Not to Exceed 116 $ 225.00 $ 0.00 $ 26,100.00 $ 0.00 Payroll Accruals Import Hours 16 $ 225.00 $ 0.00 $ 3,600.00 $ 0.00 Payroll Deductions Import Hours 16 $ 225.00 $ 0.00 $ 3,600.00 $ 0.00 Payroll Employee Master Import Hours 16 $ 225.00 $ 0.00 $ 3,600.00 $ 0.00 Position Control Import Hours 12 $ 225.00 $ 0.00 $ 2,700.00 $ 0.00 Post Go Live Support Phase 1 Financials hours 180 $ 225.00 $ 0.00 $ 40,500.00 $ 0.00 Post Go Live Support Phase 2 HCM hours 180 $ 225.00 $ 0.00 $ 40,500.00 $ 0.00 Remote Not to Exceed 308 $ 225.00 $ 0.00 $ 69,300.00 $ 0.00 State Retirement Tables Import Hours 12 $ 225.00 $ 0.00 $ 2,700.00 $ 0.00 Conversions – See Detailed Breakdown Below $ 30,350.00 $ 0.00 Onsite Implementation 496 $ 225.00 $ 0.00 $ 111,600.00 $ 0.00 Remote Implementation 1336 $ 225.00 $ 0.00 $ 300,600.00 $ 0.00 TOTAL $ 1,166,930.00 $ 0.00
3rd Party Hardware, Software and Services
Description Qty Unit Price
Unit
Discount Total Price
Unit
Maint/SaaS
Maint/SaaS
Discount
Total
Maint/SaaS
Barcode Printer Kit 1 $ 1,445.00 $ 0.00 $ 1,445.00 $ 145.00 $ 0.00 $ 145.00 Cornerstone Inbound Data Feed 1 $ 0.00 $ 0.00 $ 0.00 $ 3,000.00 $ 0.00 $ 3,000.00 140
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Cornerstone LMS Annual 1 $ 0.00 $ 0.00 $ 0.00 $ 24,000.00 $ 0.00 $ 24,000.00 Cornerstone LMS Course Content for Public Sector 1 $ 0.00 $ 0.00 $ 0.00 $ 13,500.00 $ 0.00 $ 13,500.00 Cornerstone LMS Create Content Authoring Tool 1 $ 0.00 $ 0.00 $ 0.00 $ 2,100.00 $ 0.00 $ 2,100.00 Cornerstone Outbound Data Feed 1 $ 0.00 $ 0.00 $ 0.00 $ 3,000.00 $ 0.00 $ 3,000.00 Cornerstone Performance Management Annual 1 $ 0.00 $ 0.00 $ 0.00 $ 13,500.00 $ 0.00 $ 13,500.00 Pattern Stream Automated Document System -
Implementation 64 $ 185.00 $ 0.00 $ 11,840.00 $ 0.00 $ 0.00 $ 0.00 Pattern Stream Automated Document System -
SaaS 1 $ 0.00 $ 0.00 $ 0.00 $ 15,480.00 $ 0.00 $ 15,480.00 Third Party Verification Services 1 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 TOTAL $ 13,285.00 $ 74,725.00
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 158,428.00
Total Tyler Services $ 1,166,930.00 $ 20,000.00
Total Third-Party Hardware, Software, Services $ 13,285.00 $ 74,725.00 Summary Total $ 1,180,215.00 $ 253,153.00
Estimated Travel Expenses excl in Contract
Total $ 96,850.00
Client’s purchase of the items listed above is subject to the Comments below Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval: Date:
Print Name: P.O.#:
All Primary values quoted in US Dollars
Detailed Breakdown of Conversions (Included in Summary Total) Description Qty Unit Price Unit Discount Extended Price Content Manager Core
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Content Manager Core - General Billing 1 $ 3,100.00 $ 0.00 $ 3,100.00 Financials
Accounting 1 $ 5,000.00 $ 2,500.00 $ 2,500.00
Accounts Payable 1 $ 7,600.00 $ 3,800.00 $ 3,800.00
Contracts 1 $ 4,000.00 $ 2,000.00 $ 2,000.00
Project Accounting 2 $ 5,000.00 $ 5,000.00 $ 5,000.00
Purchase Orders 1 $ 5,400.00 $ 2,700.00 $ 2,700.00
Human Resources Management
Human Resources Management 1 $ 14,300.00 $ 7,150.00 $ 7,150.00 Revenue Management
General Billing 1 $ 8,200.00 $ 4,100.00 $ 4,100.00
TOTAL $ 30,350.00
Optional Tyler SaaS and Related Services
Description Qty Imp. Hours Annual Fee
Financial Management
Bid Management 1 40 $ 4,316.00
Priority Based Budgeting
Priority Based Budgeting - Base (3 Departments) 1 84 $ 22,500.00 Priority Based Budgeting - Enterprise 1 128 $ 72,000.00 TOTAL: 252 $ 98,816.00
Optional Professional Services
Description Quantity Unit Price Ext. Discount Extended Price Maintenance Priority Based Budgeting - Project Management Base 8 $ 255.00 $ 0.00 $ 2,040.00 $ 0.00 142
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Priority Based Budgeting - Project Management
Enterprise 16 $ 255.00 $ 0.00 $ 4,080.00 $ 0.00
Onsite Implementation 68 $ 225.00 $ 0.00 $ 15,300.00 $ 0.00 Remote Implementation 184 $ 225.00 $ 0.00 $ 41,400.00 $ 0.00 TOTAL $ 62,820.00 $ 0.00
Tyler Annual Discount Detail (Excludes Optional Products) Description
Imp.
Hours Annual Fee
Annual Fee
Discount Annual Fee Net
Financial Management
Accounting 180 $ 29,591.00 $ 1,480.00 $ 28,111.00
Accounts Payable 104 $ 8,386.00 $ 419.00 $ 7,967.00
Assets Mobile 20 $ 4,205.00 $ 210.00 $ 3,995.00
Budgeting 72 $ 8,386.00 $ 419.00 $ 7,967.00
Capital Assets 64 $ 5,124.00 $ 256.00 $ 4,868.00
Cash Management 52 $ 4,519.00 $ 226.00 $ 4,293.00
Contract Management 40 $ 3,536.00 $ 177.00 $ 3,359.00
eProcurement (Vendor Access and Punch-Out) 32 $ 4,560.00 $ 228.00 $ 4,332.00 Project & Grant Accounting 64 $ 3,536.00 $ 177.00 $ 3,359.00 Purchasing 148 $ 7,070.00 $ 354.00 $ 6,716.00
Human Resources Management
Employee Expense Reimbursement 64 $ 3,900.00 $ 195.00 $ 3,705.00 Human Resources & Talent Management 116 $ 5,170.00 $ 259.00 $ 4,911.00 Payroll with Employee Access 320 $ 7,456.00 $ 373.00 $ 7,083.00 Time & Attendance w Mobile Access - Up to 250 Employees 128 $ 9,952.00 $ 498.00 $ 9,454.00 Revenue Management
Accounts Receivable 116 $ 5,970.00 $ 299.00 $ 5,671.00
General Billing 52 $ 3,163.00 $ 158.00 $ 3,005.00
Content Management
Content Manager Core includes Onboarding 40 $ 10,055.00 $ 503.00 $ 9,552.00 Data Insights
Enterprise Analytics and Reporting w Executive Insights 116 $ 18,785.00 $ 939.00 $ 17,846.00 143
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Additional
ACFR Statement Builder 52 $ 6,697.00 $ 335.00 $ 6,362.00 Enterprise Forms Processing Software (including Common
Form Set) 0 $ 7,215.00 $ 361.00 $ 6,854.00
Integrations
3rd Party Applicant Tracking API Connector 32 $ 3,551.00 $ 1,776.00 $ 1,775.00 3rd Party Asset Management API Connector 32 $ 3,551.00 $ 1,776.00 $ 1,775.00 General Ledger API Toolkit 32 $ 4,936.00 $ 2,468.00 $ 2,468.00 Professional Services
Tyler Managed Integrations (up to 5 integrations) 0 $ 25,000.00 $ 5,000.00 $ 20,000.00 Recurring Services
Data Access Services 0 $ 3,000.00 $ 0.00 $ 3,000.00
TOTAL 1,832 $ 197,314.00 $ 18,886.00 $ 178,428.00
Comments
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 60% Client and 40% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more 144
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than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-theTrainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
As a new Tyler client, you are entitled to a 14-day or a 30-day trial of the Managed Detection and Response cybersecurity service. Please reference https://www.tylertech.com/services/tyler-detect for more information on the service and contact [email protected] to initiate the trial.
Tyler currently supports the following identity providers (IdP's) for use with Tyler back-office solutions: Microsoft Active Directory through Azure AD, ADFS or Okta AD agent, Google Cloud Identity, Okta, and Identity Automation Rapid Identity. Any requirement by you to use an IdP not supported by Tyler will require additional costs, available upon request.
Content Manager Core includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of $5,000 per TB.
Amazon Web Services (AWS) has provided a credit in the amount of $4,658 in sponsorship of your project.
Each API Toolkit or Connector comes with 8 free hours of API Development Consulting hours. Each API Bundle comes with 16 free API Development Consulting hours. Additional hours can be purchased beyond this standard offering.
Project Accounting conversion includes: Standard, Actuals - up to 10 years, Budgets - up to 10 years Personnel Actions Forms Library includes: standard Personnel Action form - New and standard Personnel Action Form - Change.
Tyler will provide Third Party Verification Services pursuant to the Third Party Verification Services Terms of Service, and Client will comply with such terms and obligations of furnishers under the FCRA, in each case as set forth below.
Contracts conversion includes: Standard
Tyler Software may include artificial intelligence (“AI”) features that are provided as an administrative convenience, designed to analyze data or make suggestions, subject to changing laws applicable in your local jurisdiction. Client is responsible for independently validating the accuracy of data analyzed or suggestions provided via AI features and using such features only to the extent permissible under applicable law.
Your use of Cornerstone software and services is subject to the terms found at https://s3.us-east1.amazonaws.com/sumtotalsystems.com/prod/images/cornerstone-terms-of-use.pdf. By signing this agreement or order, or using Cornerstone software or services, you agree that you have read understood and agree to such terms. 145
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Content Manager Core - General Billing conversion includes: Standard - CID, Bills (Header, Detail), Payment History, Invoices Financial library includes: standard A/P check, standard EFT/ACH, standard Purchase order, standard Contract, 1099M, 1099INT, 1099S, 1099NEC and 1099G.
Accounting conversion includes: Actuals (total balances only) up to 5 years, Budgets (total balances only) up to 5 years Accounts Payable conversion includes: Standard - Vendors, Remit Addresses, 1099 Amounts, Check History(Header, Detail) - up to 5 years, Invoices (Header, Detail) - up to 5 years
All hardware related to Assets Mobile and Inventory Mobile will be under a standard maintenance plan which starts when they are shipped. This includes replacement of your current hardware if it cannot be fixed through the standard helpdesk process.
In the event Client acquires from Tyler any edition of Content Manager software other than Enterprise Edition, the license for Content Manager is restricted to use with Tyler applications only. If Client wishes to use Content Manager software with non-Tyler applications, Client must purchase or upgrade to Content Manager Enterprise Edition.
Your rights, and the rights of any of your end users, to use Tyler’s Data & Insights SaaS Services, or certain Tyler solutions which include Tyler’s Data & Insights data platform, are subject to the Terms of Services, available at https://www.tylertech.com/terms/data-insights-saas-servicesterms-of-service. By signing this sales quotation, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms.
General Billing library includes: standard invoice, standard statement, standard general billing receipt and standard miscellaneous receipt.
General Billing conversion includes: Standard - CID, Recurring Invoices, Bills(Header, Detail), Payment History, Invoices - up to 5 years Human Resources Management conversion includes: Standard - Employee Master, Address, Accumulators (Earnings & Deduction totals by period) - up to 7 years, Check History - up to 7 years, Earning/Deduction History - up to 7 years, PM Action History - up to 7 years, Certifications, Education
Payroll library includes: standard PR check, standard direct deposit, standard vendor from payroll check, standard vendor from payroll direct deposit, W2, W2c, ACA 1095B, ACA 1095C and 1099 R.
Purchase Orders conversion includes: Standard - Open POs, Closed POs - up to 5 years The SaaS Setup Fee for your project has been discounted by 100% by credits sponsored and provided by Amazon Web Services (AWS). 146
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Third Party Verification Services will be provided pursuant to the Equifax Verification Terms of Service, and Client will comply with such terms and obligations of furnishers under the FCRA, in each case, found at https://www.tylertech.com/client-terms/equifax-verification-terms-ofservice. 147
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Migration Terms Addendum
1. Scope. The terms in this Migration Terms Addendum (“Addendum”) apply to the agreement to which it is attached (“Agreement”), and under which we will provide certain Tyler software solutions listed in the Agreement’s Investment Summary (hereafter, the “Replacement Modules”) to replace some or all of Tyler solutions previously provided to you (hereafter, the “Migration Modules”). Accordingly, any conflict between the terms in this Addendum and the Agreement will be resolved in favor of the term(s) in this Addendum. The Migration Modules are listed below, and any capitalized terms not otherwise defined herein will have the meaning assigned to those terms in the Agreement.
2. Support & SaaS Services for Migration Modules. Your payment of SaaS Fees for the Replacement Modules includes annual maintenance and support services in the scope described by the Agreement, and, to the extent currently being provided, SaaS Services, for the Migration Modules for the time period covered by your payment of SaaS Fees.
3. License/Use Rights for Migration Modules. Unless expressly stated otherwise in the Agreement, your license to use a Migration Module terminates when the applicable Replacement Module is used in live production.
4. Credit for Prepaid Fees for Migration Modules. In the event you prepaid annual maintenance or SaaS fees for Migration Modules for any time during your annual SaaS Term for your Replacement Modules, Tyler will credit that prepayment to your account. This credit may be applied towards any future purchases from Tyler under the Agreement.
Migration Modules
Asset Management
Bank Rec
ACFR
Contract Management
FM Base Suite
FM Dashboards
Misc Billing & Receivables
Project Accounting
Purchasing
NW Module - HR Modules
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HR Base Suite
Benefits Administration
Cobra Billing Administration
Employee Event Tracking
Leave Management
Personnel Action processing
Position Budgeting
Workers Compensation Administration
Self Service eBenefits Admin
Self-Service eEmployee
Self Service eTimesheets
FM Analytics
HR Analytics
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1 Exhibit B
Invoicing and Payment Terms
We will provide you with the software and services set forth in the Investment Summary of the Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement.
Invoicing: We will invoice you for the applicable software and services in the Investment Summary as set forth below. Your rights to dispute any invoice are set forth in the Agreement.
1. Tyler Annual Services.
1.1. SaaS Services. During the initial term, SaaS Fees are invoiced in accordance with the payment schedule below, beginning on the commencement of the initial term as set forth in Section E(1) of this Agreement. Your annual SaaS fees for the initial term are set forth in the Investment Summary. SaaS Fees for renewal terms will be as follows: year six (6) through ten (10) will be capped at a three percent (3%) increase year over year. Your annual SaaS Fees for any renewal terms beyond year ten (10) will be at our then current rates.
1.2. Other Annual Services. Fees for annual services other than SaaS Services are invoiced on an annual basis, beginning with the availability of the service. Your annual fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, your annual fees for renewal terms will be as follows: year six (6) through ten (10) will be capped at a three percent (3%) increase year over year. Your annual fees for any renewal terms beyond year ten (10) will be at our then current rates.
2. Tyler Services.
2.1. Professional Services Generally: Implementation and other professional services (including training) are billed and invoiced as delivered, at the rates set forth in the Investment Summary.
The foregoing notwithstanding, Tyler shall withhold billing and invoicing of fifteen percent (15%) of the fees for implementation services billed on an hourly basis and delivered during a Phase until the earlier of (i) the Live Date of the applicable Phase, or (ii) the Phase reaches the 150
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2 Live Date identified in the project plan, unless Tyler is the cause of delay for the Live Date for that Phase.
2.2. Consulting Services: Fixed fee Consulting Services will be invoiced 50% upon your acceptance of the Best Practice Recommendations, by module, and 50% upon your acceptance of custom desktop procedures, by module.
2.3. Conversions: Fixed-fee conversions are invoiced 50% upon initial delivery of the converted Data, by conversion option, and 50% upon Client acceptance to load the converted Data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, we will bill you the actual services delivered on a time and materials basis.
2.4. Requested Modifications to the Tyler Software: Requested modifications to the Tyler Software are invoiced (i) 50% upon delivery of specifications and (ii) 50% upon delivery of the applicable modification. You must report any failure of the modification to conform to the specifications within thirty (30) days of delivery; otherwise, the modification will be deemed to be in compliance with the specifications after the 30-day window has passed. You may still report Defects to us as set forth in this Agreement.
2.5. Other Fixed Price Services: Other fixed price services are invoiced as delivered. For the avoidance of doubt, where “Project Planning Services” are provided, payment will be due upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be billed monthly in arrears, beginning on the first day of the month immediately following initiation of project planning. Strategic Program Management Services, if any, will be billed monthly in arrears, beginning on the first day of the month immediately following initiation of program planning.
3. Hardware & Third-Party Products.
3.1. Hardware: Hardware costs, if any, are invoiced upon delivery.
3.2. Hardware Maintenance: The first year maintenance fee for hardware is invoiced upon delivery of the hardware. Subsequent annual maintenance fees for hardware are invoiced annually, in advance, at then-current rates, upon each anniversary thereof.
3.3. Third-Party Services: Fees for Third-Party Services, if any, are invoiced as delivered, along with applicable expenses, at the rates set forth in the Investment Summary.
3.4. Third Party Software. License Fees for Third Party Software, in any, are invoiced when the applicable Third Party Software is made available to you for download.
3.5. Third Party Software Maintenance: The first year maintenance fee for the Third Party Software is invoiced when it is made available to you for downloading. Subsequent annual maintenance fees for Third Party Software are invoiced annually, in advance, at then-current rates, upon each anniversary thereof.
3.6. Third-Party SaaS Services. Third-Party SaaS Services fees, if any, are invoiced on an annual basis, commencing with availability of the respective Third-Party SaaS Services. Pricing for the first year of Third-Party SaaS Services is indicated in the Investment Summary. Unless express stated otherwise, pricing for subsequent years will be at then-current rates.
4. Transaction Fees. Unless paid directly by an end user at the time of transaction, per transaction (call, message, etc.) fees are invoiced on a monthly basis. Fees are indicated in the Investment Summary and may be increased by Tyler upon notice of no less than thirty (30) days.
5. Expenses. The service rates in the Investment Summary do not include travel expenses. Expenses for Tyler delivered services will be billed as incurred and only in accordance with the Business Travel Policy (B.1).
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3 Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We prefer to receive payments electronically. Our electronic payment information is available by contacting [email protected].
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Last Updated: August 4, 2023
Exhibit B Schedule 1
Business Travel Policy
1. Air Travel
A. Reservations & Tickets
The Travel Management Company (TMC) used by Tyler will provide an employee with a direct flight within two hours before or after the requested departure time, assuming that flight does not add more than three hours to the employee’s total trip duration and the fare is within $100 (each way) of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a connecting flight that is within two hours before or after the requested departure time and that does not add more than three hours to the employee’s total trip duration, the connecting flight should be accepted.
Employees are encouraged to make advanced reservations to take full advantage of discount opportunities. Employees should use all reasonable efforts to make travel arrangements at least two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is mandatory. When booking less than seven (7) days in advance, management approval will be required.
Except in the case of international travel where a segment of continuous air travel is six (6) or more consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall not be reimbursed for “Basic Economy Fares” because these fares are non-refundable and have many restrictions that outweigh the cost-savings.
B. Baggage Fees
Reimbursement of personal baggage charges are based on trip duration as follows:
• Up to five (5) days = one (1) checked bag
• Six (6) or more days = two (2) checked bags Baggage fees for sports equipment are not reimbursable.
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Last Updated: August 4, 2023
2. Ground Transportation
A. Private Automobile
Mileage Allowance – Business use of an employee’s private automobile will be reimbursed at the current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point, in compliance with IRS regulations.
Employees who have been designated a home office should calculate miles from their home.
B. Rental Car
Employees are authorized to rent cars only in conjunction with air travel when cost, convenience, and the specific situation reasonably require their use. When renting a car for Tyler business, employees should select a “mid-size” or “intermediate” car. “Full” size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals; except for employees traveling to Alaska and internationally (excluding Canada), additional insurance on the rental agreement should be declined.
C. Public Transportation
Taxi or airport limousine services may be considered when traveling in and around cities or to and from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the airport, tips are included in the per diem rates and will not be reimbursed separately.
D. Parking & Tolls
When parking at the airport, employees must use longer term parking areas that are measured in days as opposed to hours. Park and fly options located near some airports may also be used. For extended trips that would result in excessive parking charges, public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented.
3. Lodging
Tyler’s TMC will select hotel chains that are well established, reasonable in price, and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local hotel, the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates. “No shows” or cancellation fees are not reimbursable if the employee does not comply with the hotel’s cancellation policy.
Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately. 154
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Employees are not authorized to reserve non-traditional short-term lodging, such as Airbnb, VRBO, and HomeAway. Employees who elect to make such reservations shall not be reimbursed.
4. Meals and Incidental Expenses
Employee meals and incidental expenses while on travel status within the continental U.S. are in accordance with the federal per diem rates published by the General Services Administration.
Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are available at www.gsa.gov/perdiem.
Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided separately by the Department of State and will be determined as required.
A. Overnight Travel
For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below.
Departure Day
Depart before 12:00 noon Lunch and dinner
Depart after 12:00 noon
Return Day
Dinner
Return before 12:00 noon Breakfast
Return between 12:00 noon & 7:00 p.m. Breakfast and lunch Return after 7:00 p.m.* Breakfast, lunch and dinner
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner.
The reimbursement rates for individual meals are calculated as a percentage of the full day per diem as follows:
Breakfast 15%
Lunch 25%
Dinner 60%
B. Same Day Travel
Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the event they return home after 7:00 p.m.*
*7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner. 155
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5. Internet Access – Hotels and Airports
Employees who travel may need to access their e-mail at night. Many hotels provide free high speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee’s hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for internet access at airports are not reimbursable.
6. International Travel
All international flights with the exception of flights between the U.S. and Canada should be reserved through TMC using the “lowest practical coach fare” with the exception of flights that are six (6) or more consecutive hours in length. In such event, the next available seating class above coach shall be reimbursed.
When required to travel internationally for business, employees shall be reimbursed for photo fees, application fees, and execution fees when obtaining a new passport book, but fees related to passport renewals are not reimbursable. Visa application and legal fees, entry taxes and departure taxes are reimbursable.
The cost of vaccinations that are either required for travel to specific countries or suggested by the U.S. Department of Health & Human Services for travel to specific countries, is reimbursable.
Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section. 156
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Exhibit C
SERVICE LEVEL AGREEMENT
I. Agreement Overview
This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. It outlines the information technology service levels related to the availability of the Tyler SaaS Services that you have requested us to provide. All other support services are documented in the Support Call Process.
This SLA does not apply to any Third-Party SaaS Services.
II. Definitions. Except as defined below, all defined terms have the meaning set forth in the Agreement.
Actual Attainment: The percentage of time the Tyler Software is available during a calendar month, calculated as follows: (Service Availability – Downtime) ÷ Service Availability.
Client Error Incident: Any service unavailability resulting from your applications, content or equipment, or the acts or omissions of any of your service users or third-party providers over whom we exercise no control.
Downtime: Those minutes during Service Availability, as defined below, when all users cannot launch, login, search or save primary data in the Tyler Software. Downtime does not include those instances in which only a Defect is present.
Emergency Maintenance Window: (1) maintenance that is required to patch a critical security vulnerability; (2) maintenance that is required to prevent an imminent outage of Service Availability; or (3) maintenance that is mutually agreed upon in writing by Tyler and the Client.
Planned Downtime: Downtime that occurs during a Standard or Emergency Maintenance window.
Service Availability: The total number of minutes in a calendar month that the Tyler Software is capable of receiving, processing, and responding to requests, excluding Planned Downtime, Client Error Incidents, denial of service attacks and Force Majeure. Service Availability only applies to Tyler Software being used in the production environment.
Standard Maintenance: Routine maintenance to the Tyler Software and infrastructure. Standard Maintenance is limited to five (5) hours per week.
III. Service Availability
a. Your Responsibilities
Whenever you experience Downtime, you must make a support call according to the procedures outlined in the Support Call Process. You will receive a support case number. b. Our Responsibilities
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When our support team receives a call from you that Downtime has occurred or is occurring, we will work with you to identify the cause of the Downtime (including whether it may be the result of Planned Downtime, a Client Error Incident, denial of service attack or Force Majeure). We will also work with you to resume normal operations.
c. Client Relief
Our targeted Attainment Goal is 100%. You may be entitled to credits as indicated in the Client Relief Schedule found below. Your relief credit is calculated as a percentage of the SaaS Fees paid for the calendar month.
In order to receive relief credits, you must submit a request through one of the channels listed in our Support Call Process within fifteen (15) days of the end of the applicable month. We will respond to your relief request within thirty (30) days of receipt.
The total credits confirmed by us will be applied to the SaaS Fee for the next billing cycle. Issuing of such credit does not relieve us of our obligations under the Agreement to correct the problem which created the service interruption.
Credits are only payable when Actual Attainment results in eligibility for credits in consecutive months and only for such consecutive months.
Client Relief Schedule
Actual Attainment Client Relief
99.99% - 99.70% Remedial action will be taken
99.69% - 98.50% 2% of SaaS Fees paid for applicable month
98.49% - 97.50% 4% of SaaS Fees paid for applicable month
97.49% - 96.50% 6% of SaaS Fees paid for applicable month
96.49% - 95.50% 8% of SaaS Fees paid for applicable month Below 95.50% 10% of SaaS Fees paid for applicable month * Notwithstanding language in the Agreement to the contrary, Recovery Point Objective is one (1) hour.
IV. Maintenance Notifications
We perform Standard Maintenance during limited windows that are historically known to be reliably low-traffic times. If and when maintenance is predicted to occur during periods of higher traffic, we will provide advance notice of those windows and will coordinate to the greatest extent possible with you.
Not all maintenance activities will cause application unavailability. However, if Tyler anticipates that activities during a Standard or Emergency Maintenance window may make the Tyler Software unavailable, we will provide advance notice, as reasonably practicable, that the Tyler Software will be unavailable during the maintenance window.
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Exhibit C Schedule 1
Support Call Process
Support Channels
Tyler Technologies, Inc. provides the following channels of software support for authorized users*:
(1) On-line submission (portal) – for less urgent and functionality-based questions, users may create support incidents through the Tyler Customer Portal available at the Tyler Technologies website. A built-in Answer Panel provides users with resolutions to most “how-to” and configuration-based questions through a simplified search interface with machine learning, potentially eliminating the need to submit the support case.
(2) Email – for less urgent situations, users may submit emails directly to the software support group. (3) Telephone – for urgent or complex questions, users receive toll-free, telephone software support. * Channel availability may be limited for certain applications.
Support Resources
A number of additional resources are available to provide a comprehensive and complete support experience:
(1) Tyler Website – www.tylertech.com – for accessing client tools, documentation, and other information including support contact information.
(2) Tyler Search -a knowledge based search engine that lets you search multiple sources simultaneously to find the answers you need, 24x7.
(3) Tyler Community –provides a venue for all Tyler clients with current maintenance agreements to collaborate with one another, share best practices and resources, and access documentation. (4) Tyler University – online training courses on Tyler products.
Support Availability
Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday – Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Tyler’s holiday schedule is outlined below. There will be no support coverage on these days.
New Year’s Day Labor Day
Martin Luther King, Jr. Day Thanksgiving Day
Memorial Day Day after Thanksgiving
Independence Day Christmas Day
For support teams that provide after-hours service, we will provide you with procedures for contacting support staff after normal business hours for reporting Priority Level 1 Defects only. Upon receipt of 159
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such a Defect notification, we will use commercially reasonable efforts to meet the resolution targets set forth below.
We will also make commercially reasonable efforts to be available for one pre-scheduled Saturday of each month to assist your IT staff with applying patches and release upgrades, as well as consulting with them on server maintenance and configuration of the Tyler Software environment.
Incident Handling
Incident Tracking
Every support incident is logged into Tyler’s Customer Relationship Management System and given a unique case number. This system tracks the history of each incident. The case number is used to track and reference open issues when clients contact support. Clients may track incidents, using the case number, through Tyler’s Customer Portal or by calling software support directly.
Incident Priority
Each incident is assigned a priority level, which corresponds to the Client’s needs. Tyler and the Client will reasonably set the priority of the incident per the chart below. This chart is not intended to address every type of support incident, and certain “characteristics” may or may not apply depending on whether the Tyler software has been deployed on customer infrastructure or the Tyler cloud. The goal is to help guide the Client towards clearly understanding and communicating the importance of the issue and to describe generally expected response and resolution targets in the production environment only.
References to a “confirmed support incident” mean that Tyler and the Client have successfully validated the reported Defect/support incident.
Priority
Level
Characteristics of Support Incident Resolution Targets* 1 Critical
Support incident that causes (a)
complete application failure or
application unavailability; (b)
application failure or unavailability in
one or more of the client’s remote
location; or (c) systemic loss of
multiple essential system functions.
Tyler shall provide an initial response to Priority
Level 1 incidents within one (1) business hour of
receipt of the incident. Once the incident has been
confirmed, Tyler shall use commercially reasonable
efforts to resolve such support incidents or provide
a circumvention procedure within one (1) business
day. For non-hosted customers, Tyler’s
responsibility for lost or corrupted data is limited to assisting the Client in restoring its last available
database.
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Priority
Level
Characteristics of Support Incident Resolution Targets* 2 High
Support incident that causes (a)
repeated, consistent failure of
essential functionality affecting more
than one user or (b) loss or
corruption of data.
Tyler shall provide an initial response to Priority
Level 2 incidents within four (4) business hours of
receipt of the incident. Once the incident has been
confirmed, Tyler shall use commercially reasonable
efforts to resolve such support incidents or provide
a circumvention procedure within ten (10) business
days. For non-hosted customers, Tyler’s
responsibility for loss or corrupted data is limited to assisting the Client in restoring its last available
database.
3 Medium
Priority Level 1 incident with an
existing circumvention procedure, or
a Priority Level 2 incident that affects
only one user or for which there is an
existing circumvention procedure.
Tyler shall provide an initial response to Priority
Level 3 incidents within one (1) business day of
receipt of the incident. Once the incident has been
confirmed, Tyler shall use commercially reasonable
efforts to resolve such support incidents without
the need for a circumvention procedure with the
next published maintenance update or service pack,
which shall occur at least quarterly. For non-hosted
customers, Tyler’s responsibility for lost or
corrupted data is limited to assisting the Client in
restoring its last available database.
4 Noncritical
Support incident that causes failure
of non-essential functionality or a
cosmetic or other issue that does not
qualify as any other Priority Level.
Tyler shall provide an initial response to Priority
Level 4 incidents within two (2) business days of
receipt of the incident. Once the incident has been
confirmed, Tyler shall use commercially reasonable
efforts to resolve such support incidents, as well as
cosmetic issues, with a future version release.
*
Response and Resolution Targets may differ by product or business need Incident Escalation
If Tyler is unable to resolve any priority level 1 or 2 defect as listed above or the priority of an issue has elevated since initiation, you may escalate the incident to the appropriate resource, as outlined by each product support team. The corresponding resource will meet with you and any Tyler staff to establish a mutually agreeable plan for addressing the defect.
Remote Support Tool
Some support calls may require further analysis of the Client’s database, processes or setup to diagnose a problem or to assist with a question. Tyler will, at its discretion, use an industry-standard remote support tool. Tyler’s support team must have the ability to quickly connect to the Client’s system and
view the site’s setup, diagnose problems, or assist with screen navigation. More information about the remote support tool Tyler uses is available upon request. 161
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Exhibit D
Third-Party Terms
Cornerstone OnDemand Terms. Your use of Cornerstone OnDemand software and services is subject to terms found here: https://s3.us-east1.amazonaws.com/sumtotalsystems.com/prod/images/cornerstone-terms-of-use.pdf. By signing a Tyler Agreement or Order Form including Cornerstone software or services, or accessing, installing, or using Cornerstone software or services, you agree that you have read, understood, and agree to such terms. In addition, implementation of Cornerstone software and services may require inclusion of a Cornerstone Statement of Work
DocOrigin Terms. Your use of Tyler Forms software and forms is subject to the DocOrigin End User License Agreement available for download here: https://eclipsecorp.us/eula/. By signing a Tyler Agreement or Order Form including Tyler forms software or forms, or accessing, installing, or using Tyler Forms software or forms, you agree that you have read, understood, and agree to such terms.
Pattern Stream Terms. Your use of Pattern Stream software and services is subject to the terms found here: https://www.tylertech.com/terms/finite-matters-ltd-consolidated-terms. By signing a Tyler Agreement or Order Form, or accessing, installing, or using Pattern Stream software or services, you agree that you have read, understood, and agree to such terms.
ThinPrint Terms. Your use of Tyler Forms software and forms is subject to the End User License Agreement terms for ThinPrint Engine, ThinPrint License Server, and Connected Gateway found here: https://www.thinprint.com/en/legal-notes/eula/. By signing a Tyler Agreement or Order Form, or accessing, installing, or using Tyler Forms software or forms, you agree that you have read, understood, and agree to such terms.
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Exhibit E
Statement of Work
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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Cupertino, CA
SOW from Tyler Technologies, Inc.
2/4/2026
Presented to:
City of Cupertino
10300 Torre Ave
Cupertino, CA 95014
Contact:
Rich Boven
Email: [email protected]
1 Tyler Drive, Yarmouth, Maine 04096
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Table of Contents
PART 1: EXECUTIVE SUMMARY............................................................................................................... 1 Project Overview............................................................................................................................. 1 Introduction ........................................................................................................................................ 1 Project Goals....................................................................................................................................... 1 Project Success Criteria....................................................................................................................... 1 Methodology....................................................................................................................................... 2 PART 2: PROJECT FOUNDATION ............................................................................................................. 4 Project Governance ......................................................................................................................... 4 Project Scope Control ...................................................................................................................... 5 Managing Scope and Project Change ................................................................................................. 5 Change Control ................................................................................................................................... 5 Change Request Management............................................................................................................ 5 Acceptance Process ......................................................................................................................... 6 Roles and Responsibilities................................................................................................................ 6 Tyler Roles & Responsibilities............................................................................................................. 7 Tyler Executive Manager............................................................................................................. 7 Tyler Implementation Manager.................................................................................................. 7 Tyler Project Manager................................................................................................................. 7 Tyler Implementation Consultant............................................................................................... 9 Tyler Sales ................................................................................................................................... 9 Tyler Technical Services.............................................................................................................. 9 Tyler API Services...................................................................................................................... 10 Tyler Data Experts..................................................................................................................... 10 Tyler Change Management Lead .............................................................................................. 10 City Roles & Responsibilities............................................................................................................. 10 City Executive Sponsor.............................................................................................................. 10 City Steering Committee........................................................................................................... 11 City Project Manager ................................................................................................................ 11 City Functional Leads ................................................................................................................ 12 City Power Users....................................................................................................................... 13 City End Users ........................................................................................................................... 13 City Technical Lead.................................................................................................................... 13 City Change Management Lead ................................................................................................ 14 PART 3: PROJECT PLAN........................................................................................................................... 15 Project Stages................................................................................................................................. 15 165
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Initiate and Plan ................................................................................................................................ 16 Initial Coordination ................................................................................................................... 16 Project/Phase Planning............................................................................................................. 17 Infrastructure Planning ............................................................................................................. 18 Stakeholder Meeting................................................................................................................. 19 This work package is not applicable.......................................................................................... 20 Control Point 1: Initiate & Plan Stage Acceptance.................................................................... 20 Assess & Define................................................................................................................................. 20 Solution Orientation.................................................................................................................. 20 Current & Future State Analysis................................................................................................ 21 This work package is not applicable.......................................................................................... 22 Data Assessment....................................................................................................................... 22 Conversion Assessment ............................................................................................................ 24 Control Point 2: Assess & Define Stage Acceptance................................................................. 25 Prepare Solution ............................................................................................................................... 25 Initial System Deployment........................................................................................................ 25 Configuration ............................................................................................................................ 26 Process Refinement .................................................................................................................. 27 Conversion Delivery .................................................................................................................. 29 This work package is not applicable.......................................................................................... 30 Control Point 3: Prepare Solution Stage Acceptance................................................................ 30 Production Readiness ....................................................................................................................... 31 Solution Validation.................................................................................................................... 31 Go-Live Readiness..................................................................................................................... 32 End User Training...................................................................................................................... 33 Control Point 4: Production Readiness Stage Acceptance........................................................ 34 Production......................................................................................................................................... 35 Go-Live ...................................................................................................................................... 35 Transition to Client Services...................................................................................................... 36 Post Go-Live Activities............................................................................................................... 37 Control Point 5: Production Stage Acceptance......................................................................... 38 Close.................................................................................................................................................. 38 Phase Closeout.......................................................................................................................... 38 Project Closeout........................................................................................................................ 39 Control Point 6: Close Stage Acceptance.................................................................................. 40 General Assumptions......................................................................................................................41 Project............................................................................................................................................... 41 Resources and Scheduling ................................................................................................................ 41 Data................................................................................................................................................... 42 Facilities............................................................................................................................................. 42 Glossary .........................................................................................................................................43 PART 4: APPENDICES ............................................................................................................................... 46 166
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Conversion .....................................................................................................................................46 Enterprise ERP Conversion Summary ............................................................................................... 46 Accounting ................................................................................................................................ 46 Accounts Payable ...................................................................................................................... 46 Purchase Orders........................................................................................................................ 46 Contracts................................................................................................................................... 47 Project Accounting.................................................................................................................... 47 Human Resources Management............................................................................................... 47 General Billing ........................................................................................................................... 48 Additional Appendices................................................................................................................49 Change Management Services - Enterprise...................................................................................... 49 General Assumptions................................................................................................................ 49 Roles and Responsibilities......................................................................................................... 49 Change Management................................................................................................................ 50 Tyler and Client Work Split Assumptions.......................................................................................... 64 Increased Work Split Hours....................................................................................................... 64 Enterprise ERP Standard 3rd Party Data Exchange & Application Programming Interfaces............ 65 Planning..................................................................................................................................... 65 Validation.................................................................................................................................. 66 This work package is not applicable.................................................................................................. 67 Project Timeline..........................................................................................................................68 ERP Project Timeline ......................................................................................................................... 68 This work package is not applicable.................................................................................................. 69 167
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Part 1: Executive Summary
Project Overview
Introduction
Tyler Technologies (“Tyler”) is contracted to provide integrated software and technology services for the City of Cupertino (“City”). Tyler’s end-to-end solutions will empower the City to operate more efficiently and connect more transparently with their constituents and within its organization. By connecting data and processes across disparate systems, Tyler’s solution will transform how the City gains actionable insights that solve problems in their communities.
Project Goals
This Statement of Work (“SOW”) documents the methodology, implementation stages, activities, and roles and responsibilities, and project scope listed in the Investment Summary of the Agreement (collectively the “Project”) between Tyler and the City.
The overall goals of the project are to:
1. Modernize Core Business Operations
2. Improve Efficiency and Reduce Manual Work
3. Enhance Data Accuracy and Reporting
4. Strengthen Controls, Compliance, and Audit Readiness
5. Support Scalable and Sustainable Operations
6. Improve User Experience and Adoption
7. Enable Integration Across City Systems
8. Increase Transparency and Service Quality
9. Ensure Secure and Reliable Operations
10. Deliver the Project On Time and Within Budget
Project Success Criteria
Project success depends on clear communication, shared understanding, and mutual accountability between the City and Tyler. The following criteria define what successful delivery looks like for this Project:
Shared Understanding of City Needs
Tyler demonstrates a clear and ongoing understanding of the City’s business, technical, and operational requirements as defined, documented, and refined throughout the Project.
Alignment with City Processes
Tyler fully understands the City’s current business processes and ensures that proposed and implemented solutions meet City requirements while improving efficiency and usability.
Thoughtful Business Process Improvement
Tyler proactively recommends business process changes where appropriate to leverage best practices, improve efficiency, and support future growth, with changes validated and approved by the City. 168
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Adequate and Consistent Resourcing
Both the City and Tyler provide appropriately skilled and consistent project resources, as defined in the Project plan, to support timely and effective delivery.
Effective Collaboration and Issue Resolution
The City and Tyler collaborate openly and proactively, both internally and with each other, to identify, communicate, and resolve project risks and challenges in a timely manner.
Change Management, Training, and Support
Change management is planned and executed effectively, including role-based training and postimplementation support, to ensure successful user adoption and long-term sustainability of the solution.
Methodology
This is accomplished by the City and Tyler working as a partnership and Tyler utilizing its depth of implementation experience. While each Project is unique, all will follow Tyler’s six-stage methodology. Each of the six stages is comprised of multiple work packages, and each work package includes a narrative description, objectives, tasks, inputs, outputs/deliverables, assumptions, and a responsibility matrix.
The project methodology contains Stage Acceptance Control Points throughout each Phase to ensure adherence to scope, budget, timeline controls, effective communications, and quality standards. Clearly defined, the project methodology repeats consistently across Phases, and is scaled to meet the City’s complexity and organizational needs.
To achieve Project success, it is imperative that both the City and Tyler commit to including the necessary leadership and governance. During each stage of the Project, it is expected that the City and Tyler Project teams work collaboratively to complete tasks. An underlying principle of Tyler’s Implementation process is to employ an iterative model where the City’s business processes are assessed, configured, validated, and refined cyclically in line with the contract budget. This approach is used in multiple stages and work packages as illustrated in the graphic below.
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The delivery approach is systematic, which reduces variability and mitigates risks to ensure Project success. As illustrated, some stages, along with work packages and tasks, are intended to be overlapping by nature to complete the Project efficiently and effectively.
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Part 2: Project Foundation
Project Governance
Project governance is the management framework within which Project decisions are made. The role of Project governance is to provide a decision-making approach that is logical, robust, and repeatable. This allows organizations to have a structured approach for conducting its daily business in addition to project related activities.
This section outlines the resources required to meet the business needs, objectives, and priorities for the Project, communicate the goals to other Project participants, and provide support and guidance to accomplish these goals. Project governance defines the structure for escalation of issues and risks, Change Control review and authority, and Organizational Change Management activities. Throughout the Statement of Work Tyler has provided RACI Matrices for activities to be completed throughout the implementation which will further outline responsibilities of different roles in each stage. Further refinement of the governance structure, related processes, and specific roles and responsibilities occurs during the Initiate & Plan Stage.
The chart below illustrates an overall team perspective where Tyler and the City collaborate to resolve Project challenges according to defined escalation paths. If project managers do not possess authority to determine a solution, resolve an issue, or mitigate a risk, Tyler implementation management and the City Steering Committee become the escalation points to triage responses prior to escalation to the City and Tyler executive sponsors. As part of the escalation process, each Project governance tier presents recommendations and supporting information to facilitate knowledge transfer and issue resolution. The City and Tyler executive sponsors serve as the final escalation point. 171
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Project Scope Control
Managing Scope and Project Change
Project Management governance principles contend that there are three connected constraints on a Project:
budget, timeline, and scope. These constraints, known as the “triple constraints” or project management triangle, define budget in terms of financial cost, labor costs, and other resource costs. Scope is defined as the work performed to deliver a product, service or result with the specified features and functions, while time is simply defined as the schedule. The Triple Constraint theory states that if you change one side of the triangle, the other two sides must be correspondingly adjusted. For example, if the scope of the Project is increased, cost and time to complete will also need to increase. The Project and executive teams will need to remain cognizant of these constraints when making impactful decisions to the Project. A simple illustration of this triangle is included here, showing the connection of each item and their relational impact to the overall Scope.
A pillar of any successful project is the ability to properly manage scope while allowing the appropriate level of flexibility to incorporate approved changes. Scope and changes within the project will be managed using the change control process outlined in the following section.
Change Control
It may become necessary to change the scope of this Project due to unforeseeable circumstances (e.g., new constraints or opportunities are discovered). This Project is being undertaken with the understanding that Project scope, schedule, and/or cost may need to change to produce optimal results for the City. Changes to contractual requirements will follow the change control process specified in the final contract, and as described below.
Change Request Management
Should the need for a change to Project scope, schedule, and/or cost be identified during the Project, the change will be brought to the attention of the Steering Committee and an assessment of the change will occur. While such changes may result in additional costs and delays relative to the schedule, some changes may result in less cost to the City; for example, the City may decide it no longer needs a deliverable originally defined in the Project. The Change Request will include the following information:
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The nature of the change, including reference to Statement of Work or Investment Summary where appropriate.
A good faith estimate, or exact costs when known, of the additional cost or associated savings to the City, if any.
The timetable for implementing the change.
The effect on and/or risk to: the schedule; resource needs; or resource responsibilities.
The City will use its good faith efforts to either approve or disapprove any Change Request within ten (10) Business Days (or other period as mutually agreeable between Tyler and the City). The mutually agreeable time period will be determined prior the Change Request being submitted and the exact review time period will be noted in the Change Request. Any changes to the Project scope, budget, or timeline must be documented and approved in writing using a Change Request form. These changes constitute a formal amendment to the Statement of Work and will supersede any conflicting term in the Statement of Work.
Acceptance Process
The implementation of a Project involves many decisions to be made throughout its lifecycle. Decisions will vary from higher level strategy decisions to smaller, detailed Project level decisions. It is critical to the success of the Project that each City office or department designates specific individuals for making decisions on behalf of their offices or departments.
Both Tyler and the City will identify representative project managers. These individuals will represent the interests of all stakeholders and serve as the primary contacts between the two organizations.
The coordination of gaining City feedback and approval on Project deliverables will be critical to the success of the Project. The City project manager will strive to gain deliverable and decision approvals from all authorized City representatives. Given that the designated decision-maker for each department may not always be available, there must be a designated proxy for each decision point in the Project. Assignment of each proxy will be the responsibility of the leadership from each City department. The proxies will be named individuals that have the authorization to make decisions on behalf of their department.
The following process will be used for accepting Deliverables and Control Points:
The City shall have ten (10) business days from the date of delivery, or such other timeframe as may be mutually agreed upon in writing by the parties, to review and accept each Deliverable or Control Point. If the City does not agree that a Deliverable or Control Point meets the applicable requirements, the City shall notify the Tyler project manager(s) in writing, including the reasons for non-acceptance, within ten (10) business days of receipt or within the otherwise agreed-upon timeframe, which shall not be unreasonably withheld.
Tyler shall address any deficiencies and redeliver the Deliverable or Control Point. The City shall then have five (5) business days from receipt of the redelivered Deliverable or Control Point to accept or again submit written notification of reasons for rejecting the milestone.
Roles and Responsibilities
The following defines the roles and responsibilities of each Project resource for the City and Tyler. Roles and responsibilities may not follow the organizational chart or position descriptions at the City, but are roles defined within the Project. It is common for individual resources on both the Tyler and City project teams to fill multiple roles. Similarly, it is common for some roles to be filled by multiple people. 173
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Tyler Roles & Responsibilities
Tyler assigns a project manager prior to the start of each Phase of the Project (some Projects may only be one Phase in duration). Additional Tyler resources are assigned as the schedule develops and as needs arise.
Tyler Executive Manager
Tyler executive management has indirect involvement with the Project and is part of the Tyler escalation process. This team member offers additional support to the Project team and collaborates with other Tyler department managers as needed to escalate and facilitate implementation Project tasks and decisions. Provides clear direction for Tyler staff on executing on the Project Deliverables to align with satisfying the City’s overall organizational strategy.
Authorizes required Project resources.
Resolves all decisions and/or issues not resolved at the implementation management level as part of the escalation process.
Acts as the counterpart to the City’s executive sponsor.
Tyler Implementation Manager
Tyler implementation management has indirect involvement with the Project and is part of the Tyler escalation process. The Tyler project managers consult implementation management on issues and outstanding decisions critical to the Project. Implementation management works toward a solution with the Tyler Project Manager or with City management as appropriate. Tyler executive management is the escalation point for any issues not resolved at this level. Assigns Tyler Project personnel.
Provides support for the Project team.
Provides management support for the Project to ensure it is staffed appropriately and staff have necessary resources.
Monitors Project progress including progress towards agreed upon goals and objectives.
Tyler Project Manager
The Tyler project manager(s) provides oversight of the Project, coordination of Tyler resources between departments, management of the Project budget and schedule, effective risk, and issue management, and is the primary point of contact for all Project related items. As requested by the City, the Tyler Project Manager provides regular updates to the City Steering Committee and other Tyler governance members. Tyler Project Manager’s role includes responsibilities in the following areas:
Contract Management
Validates contract compliance throughout the Project. Ensures Deliverables meet contract requirements.
Acts as primary point of contact for all contract and invoicing questions. Prepares and presents contract milestone sign-offs for acceptance by the City project manager(s). Coordinates Change Requests, if needed, to ensure proper Scope and budgetary compliance. Provide updates regarding the status of the budget in Status Calls 174
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Planning
Delivers project planning documents.
Defines Project tasks and resource requirements.
Develops initial Project schedule and Project Management Plan. Collaborates with the City project manager(s) to plan and schedule Project timelines to achieve ontime implementation. Updates the Project Plan before regularly scheduled Status Calls and sends an agenda 24 hours in advance. Once the Status Call has been completed, upload the completed Status Report to the Project Portal within 48 hours.
Implementation Management
Tightly manages Scope and budget of Project to ensure Scope changes and budget planned versus actual are transparent and handled effectively and efficiently. Establishes and manages a schedule and Tyler resources that properly support the Project Schedule and are also in balance with Scope/budget.
Establishes risk/issue tracking/reporting process between the City and Tyler and takes all necessary steps to proactively mitigate these items or communicate with transparency to the City any items that may impact the outcomes of the Project.
Collaborates with the City’s project manager(s) to establish key business drivers and success indicators that will help to govern Project activities and key decisions to ensure a quality outcome of the project.
Collaborates with the City’s project manager(s) to set a routine communication plan that will aide all Project team members, of both the City and Tyler, in understanding the goals, objectives, status, and health of the Project.
In addition to the responsibilities outlined above, the Tyler Project Manager shall:
Be responsive to City inquiries and communications and provide timely, clear, and accurate responses.
Demonstrate flexibility in scheduling meetings and working sessions to reasonably accommodate City’s availability and operational constraints.
Maintain current, accurate, and complete project planning documentation, including schedules, status reports, risk and issue logs, and other required project artifacts. Proactively identify potential delays, risks, or resource constraints and communicate them promptly and transparently to City.
If the Tyler Project Manager fails to reasonably accommodate City’s scheduling needs, does not respond to City communications in a timely manner, or consistently falls behind on required project planning or documentation, City may escalate the matter to Tyler’s Implementation Manager and executive management for resolution.
If such performance issues persist or become ongoing, City expects Tyler to promptly assign a replacement Project Manager with qualifications and experience acceptable to City, at no additional cost to the Project.
Resource Management
Acts as liaison between Project team and Tyler manager(s). Identifies and coordinates all Tyler resources across all applications, Phases, and activities including development, forms, installation, reports, implementation, and billing. 175
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Aligns the internal Tyler Project team through a Project Portal (SharePoint) site that acts as a central repository for all project related artifacts, calendars, project plans, etc. Provides direction and support to Project team.
Manages the appropriate assignment and timely completion of tasks as defined in the Project Schedule, task list, and Go-Live Checklist.
Assesses team performance and adjusts as necessary.
Consulted on in Scope 3rd party providers to align activities with ongoing Project tasks.
Tyler Implementation Consultant
Completes tasks as assigned by the Tyler project manager(s). Documents activities for services performed by Tyler. Guides the City through software validation process following configuration. Assists during Go-Live process and provides support until the City transitions to Client Services. Facilitates training sessions and discussions with the City and Tyler staff to ensure adequate discussion of the appropriate agenda topics during the allotted time. May provide conversion review and error resolution assistance. Possesses an understanding of the functionality within Tyler software products for their functional area(s) so that tasks are completed competently and efficiently. Provides confident recommendations regarding configuration decisions and business process best practices using Tyler’s products based on his/her experience and expertise implementing Tyler software products with similar organizations
Performs problem solving and troubleshooting.
Follows up on issues identified during sessions with the Tyler project manager and City project manager.
Documents activities for onsite services and provides regular updates to the Tyler project manager. Clearly documents homework tasks with specific due dates and owners, supporting and reconciling with the final Project schedule
Keeps Tyler project manager(s) proactively apprised of any and all issues which may result in the need for additional training needs, change in schedule, change in process decisions, or which have the potential to adversely impact the success of the Project prior to taking action Completes site reports detailing activities for each implementation day within 5 business days of the event(s) they facilitated
Tyler Sales
Provides Implementation knowledge transfer during Initiate & Plan. Provides historical information, as needed, throughout implementation. Participates in pricing activities if additional licensing and/or services are needed.
Tyler Technical Services
Maintains Tyler infrastructure requirements and design document(s). Involved in system infrastructure planning/review(s). Provides first installation of licensed software with initial database on servers. Supports and assists the project team with technical/environmental issues/needs. Deploys Tyler products.
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Tyler API Services
Provides training in the use of the API Toolkit.
Provides consulting services in the use of the API Toolkit to the City, as the City builds interfaces.
Tyler Data Experts
Validates that customer data files are in proper format. Develops customized conversion programs, as necessary, to convert Legacy System data into the Tyler database for production use according to defined mapping. Provides error Reports on unsupported data conditions and the merging or normalization of data fields.
Assists the City with understanding and interpreting error Reports. Performs changes and corrections to customized conversion programs as the City completes the data review.
Provides conversion consulting and mapping assistance.
Tyler Change Management Lead
Performs a Change Management Assessment of the City and provides results. Presents a Change Management Plan and related Communication strategies to City Change Management Lead.
Delivers Change Management Fundamentals training to City Change Management Lead. Delivers a Change Management coaching presentation to the Sponsor and Change Management Team.
Trains the City Change Management Lead in setting up and maintaining the Change Management Tracking Templates.
Provides presentation for City Change Management Lead to use in training Change Management concepts and methodologies to Departmental Managers.
City Roles & Responsibilities
City resources will be assigned prior to the start of each Phase of the Project. One person may be assigned to multiple Project roles.
City Executive Sponsor
The City executive sponsor provides support to the Project by providing strategic direction and communicating key issues about the Project and its overall importance to the organization. When called upon, the executive sponsor also acts as the final authority on all escalated Project issues. The executive sponsor engages in the Project, as needed, to provide necessary support, oversight, guidance, and escalation, but does not participate in day-to-day Project activities. The executive sponsor empowers the City steering committee, project manager(s), and functional leads to make critical business decisions for the City. Champions the project at the executive level to secure buy-in. Authorizes required project resources.
Actively participates in organizational change communications. 177
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City Steering Committee
The City steering committee understands and supports the cultural change necessary for the Project and fosters an appreciation for the Project’s value throughout the organization. The steering committee oversees the City project manager and Project through participation in regular internal meetings. The City steering committee remains updated on all Project progress, Project decisions, and achievement of Project milestones. The City steering committee also serves as primary level of issue resolution for the Project. Works to resolve all decisions and/or issues not resolved at the project manager level as part of the escalation process.
Attends all scheduled steering committee meetings.
Provides support for the project team.
Assists with communicating key project messages throughout the organization. Supports the project within the organization.
Ensures the Project is staffed appropriately and that staff have necessary resources. Monitors project progress including progress towards agreed upon goals and objectives. Has the authority to approve or deny changes impacting the following areas:
o Cost
o Scope
o Schedule
o Project Goals
o City Policies
o Needs of other client projects
City Project Manager
The City shall assign project manager(s) prior to the start of this project with overall responsibility and authority to make decisions related to Project Scope, scheduling, and task assignment. The City Project Manager should communicate decisions and commitments to the Tyler project manager(s) in a timely and efficient manner. When the City project manager(s) do not have the knowledge or authority to make decisions, he or she engages the necessary resources to participate in discussions and make decisions in a timely fashion to avoid Project delays. The City project manager(s) are responsible for reporting to the City steering committee and determining appropriate escalation points.
Contract Management
Validates contract compliance throughout the project. Reviews invoicing for accuracy and ensures Deliverables meet contract requirements. Acts as primary point of contact for all contract and invoicing questions. Collaborates on and approves Change Requests, if needed, to ensure proper scope and budgetary compliance.
Planning
Reviews and accepts project planning documents.
Defines project tasks and resource requirements for the City project team. Collaborates in the development and approval of the project schedule. Collaborates with Tyler project manager(s) to plan and schedule project timelines to achieve on-time implementation.
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Implementation Management
Tightly manages project budget and scope.
Collaborates with Tyler project manager(s) to establish a process and approval matrix to ensure that scope changes and budget (planned versus actual) are transparent and handled effectively and efficiently.
Collaborates with Tyler project manager to establish and manage a schedule and resource plan that properly supports the project schedule as a whole and is also in balance with scope and budget. Collaborates with Tyler project manager(s) to establish risk and issue tracking and reporting process between the City and Tyler and takes all necessary steps to proactively mitigate these items or communicate with transparency to Tyler any items that may impact the outcomes of the project. Collaborates with Tyler project manager(s) to establish key business drivers and success indicators that will help to govern project activities and key decisions to ensure a quality outcome of the project. Routinely communicates with both the City staff and Tyler, aiding in the understanding of goals, objectives, current status, and health of the project by all team members. Manages the requirements gathering process and ensure timely and quality business requirements are being provided to Tyler.
Resource Management
Acts as liaison between project team and stakeholders. Identifies and coordinates all City resources across all modules, phases, and activities including data conversions, forms design, hardware and software installation, reports building, and satisfying invoices.
Provides direction and support to project team.
Builds partnerships among the various stakeholders, negotiating authority to move the project forward.
Manages the appropriate assignment and timely completion of tasks as defined. Assesses team performance and takes corrective action, if needed. Provides guidance to City technical teams to ensure appropriate response and collaboration with Tyler Technical Support Teams to ensure timely response and appropriate resolution. Owns the relationship with in-Scope 3rd party providers and aligns activities with ongoing project tasks.
Ensures that users have appropriate access to Tyler project toolsets as required. Conducts training on proper use of toolsets.
Validates completion of required assignments using toolsets.
City Functional Leads
Makes business process change decisions under time sensitive conditions. Communicates existing business processes and procedures to Tyler consultants. Assists in identifying business process changes that may require escalation. Contributes business process expertise for Current & Future State Analysis. Identifies and includes additional subject matter experts to participate in Current & Future State Analysis.
Validates that necessary skills have been retained by end users. Provides End Users with dedicated time to complete required homework tasks. Acts as an ambassador/champion of change for the new process and provide business process change support.
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Identifies and communicates any additional training needs or scheduling conflicts to the City project manager.
Actively participates in all aspects of the implementation, including, but not limited to, the following key activities:
o Task completion
o Stakeholder Meeting
o Project Management Plan development
o Schedule development
o Maintenance and monitoring of risk register
o Escalation of issues
o Communication with Tyler project team
o Coordination of City resources
o Attendance at scheduled sessions
o Change management activities
o Modification specification, demonstrations, testing and approval assistance o Data analysis assistance
o Decentralized end user training
o Process testing
o Solution Validation
City Power Users
Participate in project activities as required by the project team and project manager(s). Provide subject matter expertise on the City business processes and requirements. Act as subject matter experts and attend Current & Future State Analysis sessions as needed. Attend all scheduled training sessions.
Participate in all required post-training processes as needed throughout project. Test all application configuration to ensure it satisfies business process requirements. Become application experts.
Participate in Solution Validation.
Adopt and support changed procedures.
Complete all deliverables by the due dates defined in the project schedule. Demonstrate competency with Tyler products processing prior to Go-live. Provide knowledge transfer to the City staff during and after implementation. Participate in conversion review and validation.
City End Users
Attend all scheduled training sessions.
Become proficient in application functions related to job duties. Adopt and utilize changed procedures.
Complete all deliverables by the due dates defined in the project schedule. Utilize software to perform job functions at and beyond Go-live.
City Technical Lead
Coordinates updates and releases with Tyler as needed. Coordinates the copying of source databases to training/testing databases as needed for training days.
Coordinates and adds new users, printers and other peripherals as needed. 180
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Validates that all users understand log-on process and have necessary permission for all training sessions.
Coordinates interface development for City third party interfaces. Develops or assists in creating reports as needed.
Ensures on-site system meets specifications provided by Tyler. Assists with software installation as needed.
Extracts and transmits conversion data and control reports from the City’s legacy system per the conversion schedule set forth in the project schedule.
City Upgrade Coordination
Becomes familiar with the software upgrade process and required steps. Becomes familiar with Tyler’s releases and updates.
Utilizes Tyler resources to stay abreast of the latest Tyler releases and updates, as well as the latest helpful tools to manage the City’s software upgrade process. Assists with the software upgrade process during implementation. Manages software upgrade activities post-implementation. Manages software upgrade plan activities.
Coordinates software upgrade plan activities with City and Tyler resources. Communicates changes affecting users and department stakeholders. Obtains department stakeholder acceptance to upgrade production environment.
City Change Management Lead
Executes Change Management Plan
Validates that users receive timely and thorough communication regarding process changes. Provides coaching to supervisors to prepare them to support users through the project changes. Identifies the impact areas resulting from project activities and develops a plan to address them proactively.
Identifies areas of resistance and develops a plan to reinforce the change. Monitors post-production performance and new process adherence. 181
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Part 3: Project Plan
Project Stages
Work Breakdown Structure
The Work Breakdown Structure (WBS) is a hierarchical representation of a Project or Phase broken down into smaller, more manageable components. The top-level components are called “Stages” and the second level components are called “Work Packages”. The work packages, shown below each stage, contain the high-level work to be done. The detailed Project Schedule, developed during Project/Phase Planning and finalized during subsequent stages, lists the tasks to be completed within each work package. Each stage ends with a “Control Point”, confirming the work performed during that stage of the Project has been accepted by the City.
Work Breakdown Structure (WBS)
1. Initiate &
Plan
2. Assess &
Define
3. Prepare
Solution
4. Production
Readiness 5. Production 6. Close
1.1 Initial
Coordination
2.1 Solution
Orientation
3.1 Initial System
Deployment
4.1 Solution
Validation 5.1 Go Live 6.1 Phase Close Out
1.2 Project/Phase
Planning
2.2 Current & Future
State Analysis 3.2 Configuration 4.2 Go Live Readiness
5.2 Transition to
Client Services
6.2 Project Close
Out
1.3 Infrastructure
Planning
2.3 Modification
Analysis
3.3 Process
Refinement
4.3 End User
Training
5.3 Post Go Live
Activities
1.4 Stakeholder
Meeting
2.4 Conversion
Assessment
3.4 Conversion
Delivery
1.5 GIS Planning* 2.5 Data Assessment 3.5 Data Delivery
3.6 Modifications*
*Items noted with an asterisk in the graphic above relate to specific products and services. If those products and services are not included in the scope of the contract, these specific work packages will be noted as “This work package is not applicable” in Section 6 of the Statement of Work.
The RACI matrices below clarify Tyler and City project roles by defining who is:
Responsible: the actual owner of a project or task
Accountable: ensures the work is getting done
Consulted: opinion is gathered
Informed: within the communication loop, but doesn’t have to be consulted on the task 182
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Initiate and Plan
The Initiate and Plan stage involves Project initiation, infrastructure, and planning. This stage creates a foundation for the Project by identifying and establishing sequence and timing for each Phase as well as verifying scope for the Project. This stage will be conducted at the onset of the Project, with a few unique items being repeated for the additional Phases as needed.
Initial Coordination
Prior to Project commencement, Tyler management assigns project manager(s). Additional Project resources will be assigned later in the Project as a Project schedule is developed. Tyler provides the City with initial Project documents used to gather names of key personnel, their functional role as it pertains to the Project, as well as any blackout dates to consider for future planning. The City gathers the information requested by the provided deadline ensuring preliminary planning and scheduling can be conducted moving the Project forward in a timely fashion. Internally, the Tyler Project Manager(s) coordinate with sales to ensure transfer of vital information from the sales process prior to scheduling a Project Planning Meeting with the City’s team. During this step, Tyler will work with the City to establish the date(s) for the Project and Phase Planning session.
Objectives:
Formally launch the project.
Establish project governance.
Define and communicate governance for Tyler.
Identify City project team.
STAGE 1 Initial Coordination
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Department HeadsEnd UsersTechnical Leads Tyler project team is assigned A R C I I I I I I
City project team is assigned A I R I I I
Provide initial project
documents to the City A R C C I I
Gather preliminary information
requested I A R C C C C
Sales to implementation
knowledge transfer A R I I I I I
Create Project Portal to store
project artifacts and facilitate
communication
A R I
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Inputs Contract documents
Statement of Work
Outputs/Deliverables Working initial project documents
Project portal
Work package assumptions:
Project activities begin after the agreement has been fully executed.
Project/Phase Planning
Project and Phase planning provides an opportunity to review the contract, software, data conversions and services purchased, identify applications to implement in each Phase (if applicable), and discuss implementation timeframes.
During this work package Tyler will work with the City to coordinate and plan a formal Project planning meeting(s). This meeting signifies the start of the Project and should be attended by all City Project team members and the Tyler Project Manager. The meeting provides an opportunity for Tyler to introduce its implementation methodology, terminology, and Project management best practices to the City’s Project Team. This will also present an opportunity for project managers and Project sponsors to begin to discuss Project communication, metrics, status reporting and tools to be used to measure Project progress and manage change.
Tyler will work with the City Project Team to prepare and deliver the Project Management Plan as an output of the planning meeting. This plan will continue to evolve and grow as the Project progresses and will describe how the project will be executed, monitored, and controlled.
During project planning, Tyler will introduce the tools that will be used throughout the implementation. Tyler will familiarize the City with these tools during project planning and make them available for review and maintenance as applicable throughout the project. Some examples are Solution validation plan, issue log, and go-live checklist.
STAGE 1 Project/Phase Planning
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Schedule and
conduct planning
session(s)
A R I C C I
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Develop Project
Management Plan A R I C C I
Develop initial
project schedule A R I I I I I I C C I I C I
Inputs Contract documents
Statement of Work
Guide to Starting Your Project
Outputs / Deliverables Acceptance Criteria [only] for Deliverables Project Management Plan Delivery of document
Project Operational Plan Delivery of document
Initial Project Schedule City provides acceptance of schedule based on resource availability, project budget, and
goals.
Work package assumptions:
City has reviewed and completed the Guide to Starting Your Project document.
Infrastructure Planning
Procuring required hardware and setting it up properly is a critical part of a successful implementation. Tyler will be responsible for building the environments for a hosted/SaaS deployment, unless otherwise identified in the Agreement. The City is responsible for the installation, setup and maintenance of all peripheral devices.
Objectives:
Ensure the City’s infrastructure meets Tyler’s application requirements. Ensure the City’s infrastructure is scheduled to be in place and available for use on time.
STAGE 1 Infrastructure Planning
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Initial Infrastructure
Communication A R C C C C
Schedule
Environment
Availability
A R C I
Inputs Initial Infrastructure Requirements
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Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Completed Infrastructure Requirements Delivery of Requirements Stakeholder Meeting
Communication of the Project planning outcomes to the City Project team, executives and other key stakeholders is vital to Project success. The Stakeholder meeting is a strategic activity to inform, engage, gain commitment, and instill confidence in the City team. During the meeting, the goals and objectives of the Project will be reviewed along with detail on Project scope, implementation methodology, roles and responsibilities, Project timeline and schedule, and keys to Project success.
Objectives:
Formally present and communicate the project activities and timeline. Communicate project expectations.
STAGE 1 Stakeholder Meeting
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Create Stakeholder
Meeting Presentation I A R I I I I C I
Review Stakeholder
Meeting Presentation I C A R C
Perform Stakeholder
Meeting Presentation I A R I I I I C I I I I I I
Inputs Agreement
SOW
Project Management Plan
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Stakeholder Meeting Presentation
Work package assumptions:
None
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This work package is not applicable.
Control Point 1: Initiate & Plan Stage Acceptance
Acceptance criteria for this stage includes completion of all criteria listed below.
Note: Advancement to the Assess & Define stage is not dependent upon Tyler’s receipt of this stage acceptance.
Initiate & Plan Stage Deliverables:
Project Management Plan
Initial Project Schedule
Initiate & Plan stage acceptance criteria:
All stage deliverables accepted based on acceptance criteria previously defined Project governance defined
Project portal made available to the City
Stakeholder meeting complete
Assess & Define
The Assess & Define stage will provide an opportunity to gather information related to current City business processes. This information will be used to identify and define business processes utilized with Tyler software.
The City collaborates with Tyler providing complete and accurate information to Tyler staff and assisting in analysis, understanding current workflows and business processes.
Solution Orientation
The Solution Orientation provides the Project stakeholders a high-level understanding of the solution functionality prior to beginning the current and future state analysis. The primary goal is to establish a foundation for upcoming conversations regarding the design and configuration of the solution.
Tyler utilizes a variety of tools for the Solution Orientation, focusing on City team knowledge transfer such as:
eLearning, documentation, or walkthroughs. The City team will gain a better understanding of the major processes and focus on data flow, the connection between configuration options and outcome, integration, and terminology that may be unique to Tyler’s solution.
Objectives:
Provide a basic understanding of system functionality. Prepare the City for current and future state analysis.
STAGE 2 Solution Orientation
Tyler City
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Provide pre-requisites A R I I I I I
Complete pre-requisites A R C C
Conduct orientation A R I I I I I
Inputs Solution orientation materials
Training Plan
Current & Future State Analysis
The Current & Future State Analysis provides the Project stakeholders and Tyler an understanding of process changes that will be achieved with the new system.
The City and Tyler will evaluate current state processes, options within the new software, pros and cons of each based on current or desired state and make decisions about the future state configuration and processing. This may occur before or within the same timeframe as the configuration work package. The options within the new software will be limited to the scope of this implementation and will make use of standard Tyler functionality.
The City will adopt the existing Tyler solution wherever possible to avoid project schedule and quality risk from over customization of Tyler products. It is the City’s responsibility to verify that in-scope requirements are being met throughout the implementation if functional requirements are defined as part of the contract.
The following guidelines will be followed when evaluating if a modification to the product is required:
A reasonable business process change is available.
Functionality exists which satisfies the requirement. Configuration of the application satisfies the requirement. An in-scope modification satisfies the requirement.
Requirements that are not met will follow the agreed upon change control process and can have impacts on the project schedule, scope, budget, and resource availability.
STAGE 2 Current & Future State Analysis
Tyler City
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Current State process
review A R I I I C C C C C
Discuss future-state
options A R C C C C C C C C
Make future-state
decisions (non-COTS) C C C C C A R I C C
Document anticipated
configuration options
required to support
future state
A R C C C I I I I I
Inputs City current state documentation
Solution Orientation completion
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Documentation that describes future-state
decisions and configuration options to support
future-state decisions.
Delivery of document
Work package assumptions:
City attendees possess sufficient knowledge and authority to make future state decisions. The City is responsible for any documentation of current state business processes. The City can effectively communicate current state processes.
This work package is not applicable.
Data Assessment
Given the completion of the Current & Future State Analysis, the Data Assessment will provide the implementation team the design for data delivery prior to configuration. The data Assessment will also allow the Tyler and the City teams to identify the data that will be configured within the Tyler System. The team will develop and map out dataset structures to ensure that data is structured in a way that allows maximum utility.
The teams will review any existing data publish and metadata standards for the City’s current data program to determine any necessary adjustments or configuration needs. Finally, the implementation team develops data workflows to map data from the source system(s) into the Tyler system, discussing any additional data requirements as needed.
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Objectives:
Communicate a common understanding of the project goals with respect to data. Ensure complete and accurate source data is available for review/transfer. If source data is a Tyler legacy system, Tyler performs the data mappings. If source data is from a third-party, the City is responsible for mapping the data from the source to the Tyler system. Document the data conversion/loading approach.
STAGE 2 Data Conversion Assessment
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Extract Data from Source
Systems A R I C
Complete Data
Analysis/Mapping A R C C I C C I
Review and Scrub Source
Data I I I A R C I
Build/Update Data
Conversion Plan R C C C I I I I
Inputs City Source data
City Source data Documentation (if available)
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Data Conversion Plan built/updated (if
applicable}
City Acceptance of Data Conversion Plan, if
Applicable
City acceptance of Solution Design
Document
Work package assumptions:
If the source data is a Tyler system Tyler's Conversion Engineers extract and map the data into the standard conversion format. If the source data is from a third-party, the client will provide Tyler with the data in a mutually agreed upon format.
Tyler will work with the City representatives to identify business rules before writing the conversion. City subject matter experts and resources most familiar with the current data will be involved in the data conversion planning effort.
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Conversion Assessment
Data Conversions are a major effort in any software implementation. Tyler’s conversion tools facilitate the predictable, repeatable conversion process that is necessary to support a successful transition to the Tyler system. The first step in this process is to perform an assessment of the existing (“legacy”) system(s), to better understand the source data, risks, and options available. Once the data has been analyzed, the plan for data conversion is completed and communicated to the appropriate stakeholders.
Objectives:
Communicate a common understanding of the project goals with respect to data. Ensure complete and accurate source data is available for review/transfer. If source data is a Tyler legacy system, Tyler performs the data mappings. If source data is from a third-party, the City is responsible for mapping the data from the source to the Tyler system. Document the data conversion/loading approach.
STAGE 2 Data Conversion Assessment
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Extract Data from
Source Systems A R I C
Review and Scrub
Source Data I I I A R C I
Build/Update Data
Conversion Plan R C C C I I I I
Inputs City Source data
City Source data Documentation (if available)
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Data Conversion Plan built/updated City Acceptance of Data Conversion Plan, if Applicable
Work package assumptions:
If the source data is a Tyler system Tyler's Conversion Engineers extract and map the data into the standard conversion format. If the source data is from a third-party, the client will provide Tyler with the data in a mutually agreed upon format.
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Tyler will work with the City representatives to identify business rules before writing the conversion. City subject matter experts and resources most familiar with the current data will be involved in the data conversion planning effort.
Control Point 2: Assess & Define Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below.
Note: Advancement to the Prepare Solution Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
Assess & Define Stage Deliverables:
Documentation of future state decisions and configuration options to support future state decisions. Modification specification document.
Assess & Define Stage Acceptance Criteria:
All stage deliverables accepted based on criteria previously defined. Solution Orientation is delivered.
Conversion data extracts are received by Tyler.
Data conversion plan built.
Prepare Solution
During the Prepare Solution stage, information gathered during the Initiate & Plan and Assess & Define stages will be used to install and configure the Tyler software solution. Software configuration will be validated by the City against future state decisions defined in previous stages and processes refined as needed to ensure business requirements are met.
Initial System Deployment
The timely availability of the Tyler Solution is important to a successful Project implementation. The success and timeliness of subsequent work packages are contingent upon the initial system deployment of Tyler Licensed Software on an approved network and infrastructure. Delays in executing this work package can affect the project schedule.
Objectives:
All licensed software is installed and operational.
The City can access the software.
STAGE 3 Initial System Deployment (Hosted/SaaS)*
Tyler City
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Prepare hosted
environment A R I C
Install Licensed
Software for
Included
Environments
A R I C
Install Licensed
Software on City
Devices (if
applicable)
I C A R
Tyler System
Administration
Training (if
applicable)
A R I C
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Licensed Software is Installed on the Server(s) Software is accessible Licensed Software is Installed on City Devices
(if applicable)
Software is accessible
Installation Checklist/System Document
Work package assumptions:
The most current available version of the Tyler Licensed Software will be installed. The City will provide network access for Tyler modules, printers, and Internet access to all applicable City and Tyler Project staff.
Configuration
The purpose of Configuration is to prepare the software product for validation.
Tyler staff collaborates with the City to complete software configuration based on the outputs of the future state analysis performed during the Assess and Define Stage. The City collaborates with Tyler staff iteratively to validate software configuration.
Objectives:
Software is ready for validation.
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Prepare standard interfaces for process validation (if applicable).
STAGE 3 Configuration
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Conduct configuration
training A R I C C
Complete Tyler
configuration tasks
(where applicable)
A R I I I
Complete City
configuration tasks
(where applicable)
I C A R C
Standard interfaces
configuration and
training (if applicable)
A R C I C C C
Updates to Solution
Validation testing plan C C A R C C
Inputs Documentation that describes future state decisions and configuration options to support future state decisions.
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Configured System
Work package assumptions:
Tyler provides guidance for configuration options available within the Tyler software. The City is responsible for making decisions when multiple options are available.
Process Refinement
Tyler will educate the City users on how to execute processes in the system to prepare them for the validation of the software. The City collaborates with Tyler staff iteratively to validate software configuration options to support future state.
Objectives:
Ensure that the City understands future state processes and how to execute the processes in the software.
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Refine each process to meet the business requirements. Validate standard interfaces, where applicable.
Validate forms and reports, where applicable.
STAGE 3 Process Refinement
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Conduct process
training A R I C I C
Confirm process
decisions I C A R C I C
Test configuration I C A R C
Refine
configuration (City
Responsible)
I C A R C
Refine
configuration (Tyler
Responsible)
A R I I I
Validate interface
process and results I C C A R C C
Update Cityspecific process
documentation (if
applicable)
I C A R C
Updates to
Solution Validation
testing plan
C C A R C C
Inputs Initial Configuration
Documentation that describes future state decisions and configuration options to support future state decisions.
Solution validation test plan
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Updated solution validation test plan
Completed City-specific process
documentation (completed by City)
Work package assumptions:
None
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Conversion Delivery
The purpose of this task is to transition the City’s data from their source (“legacy”) system(s) to the Tyler system(s). The data will need to be mapped from the legacy system into the new Tyler system format. A wellexecuted data conversion is key to a successful cutover to the new system(s).
With guidance from Tyler, the City will review specific data elements within the system and identify / report discrepancies. Iteratively, Tyler will collaborate with the City to address conversion discrepancies. This process will allow for clean, reconciled data to transfer from the source system(s) to the Tyler system(s). Reference Conversion Appendix for additional detail.
Objectives:
Data is ready for production (Conversion).
STAGE 3 Data Delivery & Conversion
Tyler City
RACI MATRIX
KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power Users)Department HeadsEnd UsersTechnical Leads Provide data
crosswalks/code
mapping tool
A C R I I I
Populate data
crosswalks/code
mapping tool
I C C A R C
Load Data
for Testing
Pull Data &
Conversion
Balancing
Reports
Map
Conversion
Write & Run
Conversion
Program
Validate
Data
Conversion
Reviews
Completed
Final
Conversion
Report &
Correct
Errors
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Iterations:
Conversion
Development
A C R I I
Iterations:
Deliver
converted data
A R I I I
Iterations:
Proof/Review
data and
reconcile to
source system
C C C A R C C
Inputs
Data Conversion Plan
Configuration
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Code Mapping Complete / Validated
Conversion Iterations / Reviews Complete Conversion complete, verified, and ready for final pass
Work package assumptions:
The City will provide a single file layout per source system as identified in the investment summary. The City subject matter experts and resources most familiar with the current data will be involved in the data conversion effort.
The City project team will be responsible for completing the code mapping activity, with assistance from Tyler.
This work package is not applicable.
Control Point 3: Prepare Solution Stage Acceptance
Acceptance criteria for this Stage includes all criteria listed below in each Work Package.
Note: Advancement to the Production Readiness Stage is dependent upon Tyler’s receipt of the Stage Acceptance.
Prepare Solution Stage Deliverables:
Licensed software is installed.
Installation checklist/system document.
Conversion iterations and reviews complete.
Prepare Solution Stage Acceptance Criteria:
All stage deliverables accepted based on criteria previously defined. Software is configured.
Solution validation test plan has been reviewed and updated if needed. 197
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Production Readiness
Activities in the Production Readiness stage will prepare the City team for go-live through solution validation, the development of a detailed go-live plan and end user training. A readiness assessment will be conducted with the City to review the status of the project and the organizations readiness for go-live.
Solution Validation
Solution Validation is the end-to-end software testing activity to ensure that the City verifies all aspects of the Project (hardware, configuration, business processes, etc.) are functioning properly, and validates that all features and functions per the contract have been deployed for system use.
Objectives:
Validate that the solution performs as indicated in the solution validation plan. Ensure the City organization is ready to move forward with go-live and training (if applicable).
STAGE 4 Solution Validation
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Update Solution
Validation plan A R C C C C
Update test scripts (as
applicable) C C C A R C
Perform testing C C C A R C
Document issues from
testing C C C A R C
Perform required followup on issues A R C C C C
Inputs Solution Validation plan
Completed work product from prior stages (configuration, business process, etc.) Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Solution Validation Report City updates report with testing results Work package assumptions:
Designated testing environment has been established.
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Testing includes current phase activities or deliverables only.
Go-Live Readiness
Tyler and the City will ensure that all requirements defined in Project planning have been completed and the Go-Live event can occur, as planned. A go-live readiness assessment will be completed identifying risks or actions items to be addressed to ensure the City has considered its ability to successfully Go-Live. Issues and concerns will be discussed, and mitigation options documented. Tyler and the City will jointly agree to move forward with transition to production. Expectations for final preparation and critical dates for the weeks leading into and during the Go-Live week will be planned in detail and communicated to Project teams.
Tyler will develop a comprehensive Go-Live Action Plan based on proven methodologies and lessons learned from prior ERP implementations with local government agencies. This plan will leverage Tyler’s experience to identify critical success factors, common risks, and effective transition strategies to ensure a smooth and controlled go-live.
The Go-Live Action Plan will be tailored to the City’s specific business processes, user groups, and functional modules included in the go-live scope. This includes aligning cutover activities with departmental workflows, defining module-specific readiness criteria, validating data conversion and integrations, and coordinating user access, security roles, and end-user training. Tyler will work closely with City stakeholders to confirm responsibilities, timelines, and communication protocols leading up to go-live.
Post-go-live activities will be an integral part of the plan and will include hypercare support, issue tracking and resolution, system stabilization, knowledge transfer, and transition to steady-state support. Tyler will also support post-go-live validation of business processes, reporting, and integrations, and will collaborate with the City to identify optimization opportunities and next-phase enhancements once the system is stabilized.
Objectives:
Action plan for go-live established.
Assess go-live readiness.
Stakeholders informed of go-live activities.
STAGE 4 Go-Live Readiness
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Perform Readiness
Assessment I A R C C I C I I I I I I
Conduct Go-Live planning
session A R C C C C C C C
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Order peripheral
hardware (if applicable) I A R C
Confirm procedures for
Go-Live issue reporting &
resolution
A R I I I I C C I I I I I
Develop Go-Live checklist A R C C C C I C C
Final system
infrastructure review
(where applicable)
A R C C
Inputs Future state decisions
Go-live checklist
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Updated go-live checklist Updated Action plan and Checklist for go-live delivered to the City
Work package assumptions:
None
End User Training
End User Training is a critical part of any successful software implementation. Using a training plan previously reviewed and approved, the Project team will organize and initiate the training activities.
Train the Trainer: Tyler provides one recorded occurrence of each scheduled training or implementation topic. City users who attended the Tyler sessions may train additional users. Additional Tyler led sessions may be contracted at the applicable rates for training.
Tyler will provide standard application documentation for the general use of the software. It is not Tyler’s responsibility to develop City specific business process documentation. City-led training labs using City specific business process documentation if created by the City can be added to the regular training curriculum, enhancing the training experiences of the end users.
Objectives:
End users are trained on how to use the software prior to go-live. The City is prepared for on-going training and support of the application.
STAGE 4 End User Training
Tyler City
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Update training plan A R C C I C
End User training (Tylerled) A R C C C I C C C
Train-the-trainer A R C C C I C
End User training (Cityled) C C A R I C C C
Inputs Training Plan
List of End Users and their Roles / Job Duties
Configured Tyler System
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
End User Training City signoff that training was delivered Work package assumptions:
The City project team will work with Tyler to jointly develop a training curriculum that identifies the size, makeup, and subject-area of each of the training classes. Tyler will work with the City as much as possible to provide end-user training in a manner that minimizes the impact to the daily operations of City departments. The City will be responsible for training new users after go-live (exception—previously planned or regular training offerings by Tyler).
Control Point 4: Production Readiness Stage Acceptance
Acceptance criteria for this stage includes all criteria listed below. Advancement to the Production stage is dependent upon Tyler’s receipt of the stage acceptance.
Production Readiness stage deliverables:
Solution Validation Report.
Update go-live action plan and/or checklist.
End user training.
Production Readiness stage acceptance criteria:
All stage deliverables accepted based on criteria previously defined. Go-Live planning session conducted.
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Production
Following end user training the production system will be fully enabled and made ready for daily operational use as of the scheduled date. Tyler and the City will follow the comprehensive action plan laid out during GoLive Readiness to support go-live activities and minimize risk to the Project during go-live. Following go-live, Tyler will work with the City to verify that implementation work is concluded, post go-live activities are scheduled, and the transition to Client Services is complete for long-term operations and maintenance of the Tyler software.
Go-Live
Following the action plan for Go-Live, defined in the Production Readiness stage, the City and Tyler will complete work assigned to prepare for Go-Live.
The City provides final data extract and Reports from the Legacy System for data conversion and Tyler executes final conversion iteration, if applicable. If defined in the action plan, the City manually enters any data added to the Legacy System after final data extract into the Tyler system.
Tyler staff collaborates with the City during Go-Live activities. The City transitions to Tyler software for day-to day business processing.
Some training topics are better addressed following Go-Live when additional data is available in the system or based on timing of applicable business processes and will be scheduled following Go-Live per the Project Schedule.
Objectives:
Execute day to day processing in Tyler software.
City data available in Production environment.
STAGE 5 Go-Live
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Provide final source data
extract, if applicable C C A R
Final source data pushed
into production
environment, if
applicable
A C R I C C C
Proof final converted
data, if applicable C C C A R C
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Complete Go-Live
activities as defined in
the Go-Live action plan
C C C A R C I C
Provide Go-Live
assistance A R C C I C C I C I C
Inputs Comprehensive Action Plan for Go-Live
Final source data (if applicable)
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Data is available in production environment City confirms data is available in production environment
Work package assumptions:
The City will complete activities documented in the action plan for Go-Live as scheduled. External stakeholders will be available to assist in supporting the interfaces associated with the GoLive live process. The City business processes required for Go-Live are fully documented and tested. The City Project team and subject matter experts are the primary point of contact for the end users when reporting issues during Go-Live.
The City Project Team and Power User’s provide business process context to the end users during GoLive.
Transition to Client Services
This work package signals the conclusion of implementation activities for the Phase or Project with the exception of agreed-upon post Go-Live activities. The Tyler project manager(s) schedules a formal transition of the City onto the Tyler Client Services team, who provides the City with assistance following Go-Live, officially transitioning the City to operations and maintenance.
Objectives:
Ensure no critical issues remain for the project teams to resolve. Confirm proper knowledge transfer to the City teams for key processes and subject areas.
STAGE 5 Transition to Client Services
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads 203
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Transfer City to Client
Services and review
issue reporting and
resolution processes
I I A I I R I I C C C
Review long term
maintenance and
continuous
improvement
A R C C C
Inputs Open item/issues List
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Client Services Support Document
Work package assumptions:
No material project issues remain without assignment and plan.
Post Go-Live Activities
Some implementation activities are provided post-production due to the timing of business processes, the requirement of actual production data to complete the activities, or the requirement of the system being used in a live production state.
Objectives:
Schedule activities that are planned for after Go-Live. Ensure issues have been resolved or are planned for resolution before phase or project close.
STAGE 5 Post Go-Live Activities
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Schedule contracted
activities that are
planned for delivery
after go-live
A R C C C C I C C I C C
Determine resolution
plan in preparation for
phase or project close
out
A R C C C I C C I C
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Inputs List of post Go-Live activities
Outputs /
Deliverables
Acceptance Criteria [only] for
Deliverables
Updated issues log
Work package assumptions:
System is being used in a live production state.
Control Point 5: Production Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below:
Advancement to the Close stage shall occur only upon the City’s review and approval. Converted data is available in production environment.
Production Stage Acceptance Criteria:
All stage deliverables accepted based on criteria previously defined. Go-Live activities defined in the Go-Live action plan completed. Client services support document is provided.
Close
The Close stage signifies full implementation of all products purchased and encompassed in the Phase or Project. The City transitions to the next cycle of their relationship with Tyler (next Phase of implementation or long-term relationship with Tyler Client Services).
Phase Closeout
This work package represents Phase completion and signals the conclusion of implementation activities for the Phase. The Tyler Client Services team will assume ongoing support of the City for systems implemented in the Phase.
Objectives:
Agreement from Tyler and the City teams that activities within this phase are complete.
STAGE 6 Phase Close Out
Tyler City
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RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Reconcile project budget
and status of contract
Deliverables
I A R I I C
Hold post phase review
meeting A R C C C C C C C C C
Release phasedependent Tyler project
resources
A R I I
Participants Tyler City
Project Leadership Project Manager
Project Manager Project Sponsor(s)
Implementation Consultants Functional Leads, Power Users, Technical Leads
Technical Consultants (Conversion, Deployment,
Development)
Client Services
Inputs Contract
Statement of Work
Project artifacts
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Final action plan (for outstanding items)
Reconciliation Report
Post Phase Review
Work package assumptions:
Tyler deliverables for the phase have been completed.
Project Closeout
Completion of this work package signifies final acceptance and formal closing of the Project.
At this time the City may choose to begin working with Client Services to look at continuous improvement Projects, building on the completed solution.
Objectives:
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Confirm no critical issues remain for the project teams to resolve. Determine proper knowledge transfer to the City teams for key processes and subject areas has occurred.
Verify all deliverables included in the Agreement are delivered.
STAGE 6 Project Close Out
Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (Power U )Department HeadsEnd UsersTechnical Leads Conduct post project
review A R C C C C C C C C C
Deliver post project
report to City and Tyler
leadership
I A R I I C
Release Tyler project
resources
A R I I
Inputs Contract
Statement of Work
Outputs /
Deliverables
Acceptance Criteria [only] for Deliverables
Post Project Report City acceptance; Completed report indicating all project Deliverables and milestones have
been completed
Work package assumptions:
All project implementation activities have been completed and approved. No critical project issues remain that have not been documented and assigned. Final project budget has been reconciled and invoiced. All Tyler deliverables have been completed.
Control Point 6: Close Stage Acceptance
Acceptance criteria for this Stage includes completion of all criteria listed below.
Close Stage Deliverables:
Post Project Report.
Close Stage Acceptance Criteria:
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Completed report indicating all Project deliverables and milestones have been completed.
General Assumptions
Tyler and the City will use this SOW as a guide for managing the implementation of the Tyler Project as provided and described in the Agreement. There are a few assumptions which, when acknowledged and adhered to, will support a successful implementation. Assumptions related to specific work packages are documented throughout the SOW. Included here are general assumptions which should be considered throughout the overall implementation process.
Project
Project activities will begin after the Agreement has been fully executed. The both parties Project Team will complete their necessary assignments in a mutually agreed upon timeframe to meet the scheduled go-live date, as outlined in the Project Schedule. Sessions will be scheduled and conducted at a mutually agreeable time. Additional services, software modules and modifications not described in the SOW or Agreement will be considered a change to this Project and will require a Change Request Form as previously referenced in the definition of the Change Control Process. Tyler will provide a written agenda and notice of any prerequisites to the City project manager(s) ten (10) business days or as otherwise mutually agreed upon time frame prior to any scheduled on-site or remote sessions, as applicable.
Tyler will provide guidance for configuration and processing options available within the Tyler software. If multiple options are presented by Tyler, the City is responsible for making decisions based on the options available.
Implementation of new software may require changes to existing processes, both business and technical, requiring the City to make process changes.
The City is responsible for defining, documenting, and implementing their policies that result from any business process changes.
Resources and Scheduling
City resources will participate in scheduled activities as assigned in the Project Schedule. The City team will complete prerequisites prior to applicable scheduled activities. Failure to do so may affect the schedule.
Tyler and the City will provide resources to support the efforts to complete the Project as scheduled and within the constraints of the Project budget.
Abbreviated timelines and overlapped Phases require sufficient resources to complete all required work as scheduled.
Changes to the Project Schedule, availability of resources or changes in Scope will be requested through a Change Request. Impacts to the triple constraints (scope, budget, and schedule) will be assessed and documented as part of the change control process. The City will ensure assigned resources will follow the change control process and possess the required business knowledge to complete their assigned tasks successfully. Should there be a change in resources, the replacement resource should have a comparable level of availability, change control process buy-in, and knowledge.
The City makes timely Project related decisions to achieve scheduled due dates on tasks and prepare for subsequent training sessions. Failure to do so may affect the schedule, as each analysis and implementation session is dependent on the decisions made in prior sessions. 208
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The both parties will respond to information requests in a comprehensive and timely manner, in accordance with the Project Schedule.
The City will provide adequate meeting space or facilities, including appropriate system connectivity, to the project teams including Tyler team members.
For on-site visits, Tyler will identify a travel schedule that balances the needs of the project and the employee.
Data
Data will be converted as provided and Tyler will not create data that does not exist. The City is responsible for the quality of legacy data and for cleaning or scrubbing erroneous legacy data.
Tyler will work closely with the City representatives to identify business rules before writing the conversion. The City must confirm that all known data mapping from source to target have been identified and documented before Tyler writes the conversion. All in-scope source data is in data extract(s).
Each legacy system data file submitted for conversion includes all associated records in a single approved file layout.
The City will provide the legacy system data extract in the same format for each iteration unless changes are mutually agreed upon in advance. If not, negative impacts to the schedule, budget and resource availability may occur and/or data in the new system may be incorrect. The City Project Team is responsible for reviewing the converted data and reporting issues during each iteration, with assistance from Tyler.
The City is responsible for providing or entering test data (e.g., data for training, testing interfaces, etc.)
Facilities
The City will provide dedicated space for Tyler staff to work with City resources for both on-site and remote sessions. If Phases overlap, City will provide multiple training facilities to allow for independent sessions scheduling without conflict.
The City will provide staff with a location to practice what they have learned without distraction. 209
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Glossary
Word or Term Definition
Acceptance Confirming that the output or deliverable is suitable and conforms to the agreed upon criteria.
Accountable The one who ultimately ensures a task or deliverable is completed; the one who ensures the prerequisites of the task are met and who delegates the work to those responsible. [Also see RACI]
Application A computer program designed to perform a group of coordinated functions, tasks, or activities for the benefit of the user.
Application Programming Interface (API) A defined set of tools/methods to pass data to and received data from Tyler software products
Agreement This executed legal contract that defines the products and services to be implemented or performed.
Business Process The practices, policy, procedure, guidelines, or functionality that the client uses to complete a specific job function.
Business Requirements Document A specification document used to describe Client requirements for contracted software modifications.
Change Request A form used as part of the Change Control process whereby changes in the scope of work, timeline, resources, and/or budget are documented and agreed upon by participating parties.
Change Management Guides how we prepare, equip and support individuals to successfully adopt change in order to drive organizational success & outcomes
Code Mapping [where applicable] An activity that occurs during the data conversion process whereby users equate data (field level) values from the old system to the values available in the new system. These may be one to one or many to one. Example: Old System [Field = eye color] [values = BL, Blu, Blue] maps to New Tyler System [Field = Eye Color] [value = Blue].
Consulted Those whose opinions are sought, typically subject matter experts, and with whom there is two-way communication. [Also see RACI]
Control Point This activity occurs at the end of each stage and serves as a formal and intentional opportunity to review stage deliverables and required acceptance criteria for the stage have been met.
Data Mapping [where applicable] The activity determining and documenting where data from the legacy system will be placed in the new system; this typically involves prior data analysis to understand how the data is currently used in the legacy system and how it will be used in the new system.
Deliverable A verifiable document or service produced as part of the Project, as defined in the work packages.
Go-Live The point in time when the Client is using the Tyler software to conduct daily operations in Production.
Informed Those who are kept up-to-date on progress, often only on completion of the task or deliverable, and with whom there is just one-way communication. [Also see RACI]
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Infrastructure The composite hardware, network resources and services required for the existence, operation, and management of the Tyler software.
Interface A connection to and potential exchange of data with an external system or application. Interfaces may be one way, with data leaving the Tyler system to another system or data entering Tyler from another system, or they may be bi-directional with data both leaving and entering Tyler and another system.
Integration A standard exchange or sharing of common data within the Tyler system or between Tyler applications
Legacy System The software from which a client is converting.
Modification Custom enhancement of Tyler’s existing software to provide features or functions to meet individual client requirements documented within the scope of the Agreement.
On-site Indicates the work location is at one or more of the client’s physical office or work environments.
Organizational Change The process of changing an organization's strategies, processes, procedures, technologies, and culture, as well as the effect of such changes on the organization.
Output A product, result or service generated by a process.
Peripheral devices An auxiliary device that connects to and works with the computer in some way. Some examples: scanner, digital camera, printer.
Phase A portion of the Project in which specific set of related applications are typically implemented. Phases each have an independent start, Go-Live and closure dates but use the same Implementation Plans as other Phases of the Project. Phases may overlap or be sequential and may have different Tyler resources assigned.
Project The delivery of the software and services per the agreement and the Statement of Work. A Project may be broken down into multiple Phases.
RACI A matrix describing the level of participation by various roles in completing tasks or Deliverables for a Project or process.
Individuals or groups are assigned one and only one of the following roles for a given task: Responsible (R), Accountable (A), Consulted (C), or Informed (I).
Remote Indicates the work location is at one or more of Tyler’s physical offices or work environments.
Responsible Those who ensure a task is completed, either by themselves or delegating to another resource. [Also see RACI]
Scope Products and services that are included in the Agreement. 211
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Solution The implementation of the contracted software product(s) resulting in the connected system allowing users to meet Project goals and gain anticipated efficiencies.
Stage The top-level components of the WBS. Each Stage is repeated for individual Phases of the Project.
Standard Software functionality that is included in the base software (offthe-shelf) package; is not customized or modified.
Statement of Work (SOW) Document which will provide supporting detail to the Agreement defining Project-specific activities, services, and Deliverables.
System The collective group of software and hardware that is used by the organization to conduct business.
Test Scripts The steps or sequence of steps that will be used to validate or confirm a piece of functionality, configuration, enhancement, or Use Case Scenario.
Training Plan Document(s) that indicate how and when users of the system will be trained relevant to their role in the implementation or use of the system.
Validation (or to validate) The process of testing and approving that a specific Deliverable, process, program, or product is working as expected.
Work Breakdown Structure (WBS) A hierarchical representation of a Project or Phase broken down into smaller, more manageable components.
Work Package A group of related tasks within a project. 212
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Part 4: Appendices
Conversion
Enterprise ERP Conversion Summary
Accounting
Accounting - Actuals
Summary account balances
Up to 5 years
Accounting - Budgets
Original budget, budget adjustments, revised budget summaries for accounts Up to 5 years
Accounts Payable
Vendors
Vendor Master file including names, addresses, SSN/FID, contacts, phone numbers Multiple remittance addresses
Year-to-date 1099 amounts
Accounts Payable - Checks
Check header data including vendor, warrant, check number, check date, overall check amount, GL cash account and clearing information
Check detail data including related document and invoice numbers for each check Up to 5 years
Accounts Payable - Invoices
Invoice header data containing general information for the invoice Invoice detail data containing line-specific information for the invoice Up to 5 years
Purchase Orders
Open purchase orders header data including vendor, buyer, date, accounting information, etc. Open purchase orders detail data including line-item descriptions, quantities, amounts, etc. Closed purchase orders detail data, up to 5 years, including line-item descriptions, quantities, amounts, etc.
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Contracts
Contract header detail with many fields available to convert including fiscal year and period, vendor number, department code, description, enforcement method code, dates for award, approval, entry and expiration, retention information, user-defined type and review codes, status code, user id for entry and approver. Additional fields are also available. A balance forward contract amount is converted, if original amount is required there will be an additional charge and contracts, po’s and invoices must be converted together.
Project Accounting
Project Accounting Master Tables
Segments, account strings and fund string allocation table Requires the use of a Tyler provided (Chart of Accounts) spreadsheet for design and entry of the data to be converted
Project Accounting - Actuals
Summary project ledger string balances. If linking to GL, must be converted at the same time. Up to 7 years
Project Accounting – Budget
Original project ledger budget amounts. If linking to GL, must be converted at the same time. Up to 7 years
Human Resources Management
HRM Employee Master Information
Payroll Employee Master data including data such as name, address, SSN, legacy employee ID, date of birth, hire date, activity status (such as active/inactive), leave/termination code and date, phone(s), eaddress, marital status, gender, race, personnel status (such as full-time, part-time, etc.), highest degree, advice-delivery (print/email/both) and check location, plus primary group, job, location, and account information
Accumulators
YTD, QTD, MTD amounts for employee pay and deductions Needed for mid-calendar-year go-live
May not be needed if converting earnings/deductions history Up to 7 years
Accumulators are converted with check history and earning/deduction history as a default. No accumulator files are necessary to submit when converting history.
Check History
Up to 7 years, additional years must be quoted. We convert amounts for earnings and deductions in employee check history, check number and date.
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Earning/Deduction Hist.
Up to 7 years, additional years must be quoted. Earning and deduction history broken down my individual codes (earnings and deduction) and amounts per pay period, the detail of these lines, sums the check history in opt 4.
Personnel Action History
A variety of Personnel actions, such as job or salary changes and dates these events occurred. Up to 7 years
Certifications
Certification area and certification type codes, certification number and effective date, expiration date, and required-by date, codes for certification level and subjects Education
Codes for institution, type of degree, and area(s) of study General Billing
Customer Master Files
Customer information
General Billing – Recurring Invoices
General Billing Invoices that are sent on a regular basis Header records with general information about the invoice Detail records with line-specific information
General Billing – Bills
5 years of open and closed invoices
General Ledger information so open invoices can be processed in Enterprise ERP Content Manager Core – General Billing
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Additional Appendices
Change Management Services - Enterprise
General Assumptions
• The Tyler Change Management Lead will assist, coach, and monitor the City Change Management Lead and Change Management activities for both Phase 1 and Phase 2. • The Project Sponsor will be engaged in Change Management activities throughout the project. • A City Change Management Lead will be assigned to the project and will develop the expertise and capacity to execute Change Management tasks throughout all phases of the project. • A City Change Management Team will be formed with representation from all impacted areas of the organization.
• Change Management activities will be integrated with the Project Plan and alignment reviewed and modified regularly, as needed.
• The City will identify all stakeholders impacted by the project at the start of the project. • The City will put feedback mechanisms in place.
• The City will encourage invited staff to participate in surveys used for assessment and monitoring. • Lessons Learned sessions will be held at the start of each Stage, beginning with Stage 3.
Roles and Responsibilities
Tyler Change Management Lead
• Performs a Change Management Assessment of the City and provides detailed results. • Collaborates with the City to establish an integrated Change Management Guide and related Communication strategies.
• Delivers Change Management Fundamentals training to City Change Management Lead. • Delivers Change Management coaching presentations to the Sponsor, Change Management Lead, and Change Management Team.
• Assists, trains, and coaches the City Change Management Lead in setting up and maintaining the Change Management Tracking Templates.
• Provides training on Change Management coaching concepts and methodologies. • Builds Change Management capacity in the City to sustain Change Management activities in future phases of the project.
Assists the City with the execution of the Change Management Plan throughout the project.
City Change Management Lead
• Validates users receive timely and thorough communication regarding process changes. • Provides coaching to supervisors to prepare them to support users through the project changes. • Identifies the impact areas resulting from project activities and develops a plan to address them proactively.
• Identifies areas of resistance and develops a plan to reinforce the change. • Monitors post-production performance and new process adherence. 216
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Change Management
The following Change Management sections follow the same implementation methodology as defined in Section 6: Project Stages. Each deliverable and acceptance criteria outlined in the Change Management section therefore becomes part of the overall Project Acceptance and Acknowledgement process for each Stage.
Initiate and Plan (Stage 1)
N/A
Assess and Define (Stage 2)
10.1.3.2.1 Organizational Change Readiness Assessment
Tyler Change Management Lead will use survey tools and interviews to gather information and data to understand the scope and organizational readiness for the planned implementation of the project.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Prepare CM
Capacity
Surveys for
Analysis
C R C C A
Take Surveys A R R R R R R R R R R R
Prepare and
Deliver
Assessment
A R I I I I
10.1.3.2.2 Fundamentals Change Management Introduction
The Tyler Change Management Lead will meet and conduct presentations to the City CM Lead, the City Sponsor, and the City CM Team. The City CM Lead will also attend a change management fundamentals training session provided by the Tyler CM Lead. These presentations and the training will form the foundation and initial Change Management capacity building for the organization.
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Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Sponsor
Meeting
A R R A I
CM Lead
Meeting
A R A R
CM Team
Meeting
A R A I R
10.1.3.2.3 Change Management Plan Preparation
The Tyler Change Management Lead will work with the City CM Lead to complete the Change Management Plan and tools templates.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Change
Management
Preparation
A
R
A R I
10.1.3.2.4 Change Management Plan Alignment
The Tyler Change Management Lead will review the Change Management Section of the Implementation Plan with the City CM Lead to note any changes that have occurred which will impact the Change Management Plan. Any changes will be captured, and the Change Management and Project Plans will be updated, with any material changes following the Project Change Control process. 218
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RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Review Change
Management
Plan
C A
R
C I A R I
10.1.3.2.5 Control Point 2: Assess & Define Stage Acceptance
10.1.3.2.6 Assess & Define Stage Deliverables
Organizational Change Readiness Assessment
• Objective: Determine the organizations preparedness for change activities and determine the ability of the various stakeholders impacted by the change to adopt the change and move toward the future state.
• Scope: Utilize surveys, interviews, and evaluation methodologies to gauge and score the readiness for change, risk of change, and sponsor positioning for the project. • Acceptance criteria: Added to the control point for the project level Stage 2 acceptance.
Fundamentals Change Management Introduction
• Objective: Begin the process of developing capacity for change within the organization by helping the organization gain an understanding of Change Management concepts and the various roles utilized to assist in successful Change Management
• Scope: Provide three presentations and reference documents to different audiences; 1) Sponsor, CM Lead, and the Change Management Team, as an overview of their specific roles in Change Management.
• Acceptance criteria: Added to the control point for the project level Stage 2 acceptance.
Change Management Plan Preparation
• Objective: Change Management Plan with strategies, tactics, and best practices to address specific areas of Change Management based on the Organizational Change Readiness Assessment. • Scope: Sponsor Strategy, CM Lead Strategy, Coach Strategy, Team Leads Strategy, Communication Strategy, Resistance Management Strategy, Lessons Learned Strategy, and Project Reinforcement Strategy. Sponsor Guide with a Sponsor Messaging Template. Procedural Change Management Guide with a Process Change Tracking Template. Resistance Management Guide with a Resistance 219
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Management Tracking Template. Recognition and Lessons Learned Guide with a Lessons Learned Review Template.
• Acceptance criteria: Added to the control point for the project level Stage 2 acceptance.
Change Management Plan Alignment
• Objective: Ensure the Change Management Plan is in alignment with the Project Plan and that activities and milestones are coordinated with project activities. • Scope: Modify the Change Management or Project Plan, as required, any material changes follow the project change control process.
• Acceptance criteria: Added to the control point for the project level Stage 2 acceptance.
10.1.3.2.7 Assess & Define Stage Acceptance Criteria
• Sponsor Role Presentation
• Change Management Lead Role Development Presentation
• Change Management Team Coaching Presentation
• Organizational Change Readiness Assessment
• Change Management Plan
• Alignment of the Change Management Plan with the Project Plan Prepare Solution (Stage 3)
10.1.3.3.1 Change Management Stage Reinforcement and Lessons Learned Review from Stage 2 A Lessons Learned Review is a process used by a team to capture the lessons learned from past successes and failures or the preceding stage of the project, with the goal of improving future performance. It is a survey of the project team to examine what worked well and what Specific Actionable Recommendations can be put in place for the next Stage of the project.
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RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Recognition of
Successes I C I I R A C I C I I I
Take Surveys A R C R
Prepare and
Deliver Results
A R I I I I I
10.1.3.3.2 Change Management Coach Development
Coach Development supports the current project change; but more importantly builds a capacity for change within the organization for future changes. This is a Train-the-Trainer approach whereas the Tyler Change Management Lead provides training, information, and tools for the City Change Management Lead to facilitate sessions for line Managers and Supervisors to gain an understanding of Change Management for use in the Testing and Training Stage of the project.
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RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Ensure
Participation R R A R R
Facilitate
Sessions A A I A R R
10.1.3.3.3 Stage 3 Change Management Program Monitoring Collaboration The Tyler CM Lead will review the CM Tracking Tools with the City CM Lead to ensure they are up to date and coach the City CM Lead, Sponsor, or CM Team on any tactics, strategies, or best practices that can be utilized to increase the effectiveness of the Change Management Program.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Manage CM
Tracking Tools A I A R
Have access to
CM Tracking
Tools
I I I I I I I R I
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10.1.3.3.4 Process Change Management Rollout
The current state/future state analysis sessions will drive the information to be captured in the Process Change Tracking tool by functional area (important that Functional Module Leads/SMEs are involved). Major process changes will be captured by the City project team and upon completion of the Process Change Tracking tool by the Project Team, the Tyler CM Lead will coach and help design the process change rollout with City Change Management Lead.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Develop Process
Change Rollout I A I I I R I
Communicate
Process Changes
through-out
Testing and
Training
R R R R R R R R R R R R R
10.1.3.3.5 Control Point 3: Prepare Solution Stage Acceptance
10.1.3.3.6 Build and Validate Stage Deliverables
Stage Reinforcement and Lessons Learned
• Objective: Capture the lessons learned from past successes and failures, with the goal of improving future performance with Specific Actionable Recommendations. • Scope: Help plan and execute the Lessons Learned session. • Acceptance Criteria: Added to the control point for the project level Stage 3 acceptance.
Change Management Coach Development
• Objective: Train and coach the City CM Lead and provide a template presentation for the City CM Lead to build Change Management capacity in the organization, inform, and train line managers and supervisors on Change Management concepts in preparation for the Testing and Training stage of the project.
• Scope: Build additional change capacity in the City CM and the organization for the remainder of the project and future change initiatives.
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• Acceptance Criteria: Added to the control point for the project level Stage 3 acceptance.
Change Management Program Monitoring
• Objective: Ensure performance of the change activities by monitoring and coaching delivery of Change Management components.
• Scope: Tyler CM Lead will review the tracking tools on each visit to ensure timely updates and active monitoring is occurring. Coaching and mentoring of Best Practices of the City Change Management Lead will also occur during these visits.
• Acceptance Criteria: Added to the control point for the project level Stage 3 acceptance.
Process Change Management Rollout
• Objective: Capture significant and critical process changes and develop a plan to communicate and prepare end-users for these changes before and during end-user training. • Scope: All significant and critical process changes brought about by the implementation of the new ERP system.
• Acceptance Criteria: Added to the control point for the project level Stage 3 acceptance.
10.1.3.3.7 Prepare Solution Stage Acceptance Criteria
• Lessons Learned Session with Specific Actionable Recommendations Captured • Template for the Coach Presentation
• Change management Program Monitoring Collaboration Visit(s) • Completed Process Change Tracking Tool
Production Readiness (Stage 4)
10.1.3.4.1 Change Management Stage Reinforcement and Lessons Learned Review from Stage 3 A Lessons Learned Review is a process used by a team to capture the lessons learned from past successes and failures or the preceding stage of the project, with the goal of improving future performance. It is a survey of the project team to examine what worked well and what Specific Actionable Recommendations can be put in place for the next Stage of the project.
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RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Recognition of
Successes I C I I R A C I C I I I
Take Surveys A R C R
Prepare and
Deliver Results
A R I I I I I
10.1.3.4.2 Stage 4 Change Management Program Monitoring Collaboration The Tyler CM Lead will review the CM Tracking Tools with the City CM Lead to ensure they are up to date and coach the City CM Lead, Sponsor, or CM Team on any tactics, strategies, or best practices that can be utilized to increase the effectiveness of the Change Management Program.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Manage CM
Tracking Tools A I A R
Have access to
CM Tracking
Tools
I I I I I I I R I
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10.1.3.4.3 Change Management Go-Live Plan
The Tyler CM Lead will work with the Client CM Lead, CM Team, and Project Team to develop and execute a plan to ensure all affected Departments are made aware of the upcoming go-live and activities following golive. This will include communications (for example: posters, email blasts, countdown clock, Departmental briefings, etc.…), as well as capturing and funneling feedback to the Project Team for any rapid resistance management response needed, Sponsor messaging, and achievement celebrations.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Develop
Communication
Elements
C R I I I C I R R
Deliver
Communication
Elements
C C I R A C I R I I I I I R
Capture
Feedback and
Mitigate
Resistance
I C R R I A R R R R I I I R
10.1.3.4.4 Control Point 4: Production Readiness
Production Readiness Stage Deliverables
Stage Reinforcement and Lessons Learned
• Objective: Capture the lessons learned from past successes and failures, with the goal of improving future performance with Specific Actionable Recommendations. • Scope: Help plan and execute the Lessons Learned session. • Acceptance Criteria: Added to the control point for the project level Stage 4 acceptance.
Change Management Program Monitoring
• Objective: Ensure performance of the change activities by monitoring and coaching delivery of Change Management components.
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• Scope: Tyler CM Lead will review the tracking tools on each visit to ensure timely updates and active monitoring is occurring. Coaching and mentoring of Best Practices of the City Change Management Lead will also occur during these visits.
• Acceptance Criteria: Added to the control point for the project level Stage 4 acceptance.
Change Management Go-Live Process
• Objective: Communicate the schedule of the cutover from the current system and state to the new system and future state, including new processes and mitigation of any resistance. • Scope: All impacted users.
• Acceptance Criteria: Added to the control point for the project level Stage 4 acceptance.
Production Readiness Stage Acceptance Criteria
• Lessons Learned Session with Specific Actionable Recommendations Captured • Change management Program Monitoring Collaboration Visit(s) • Completed Cutover Communications
Production (Stage 5)
10.1.3.5.1 Change Management Stage Reinforcement and Lessons Learned Review from Stage 4 A Lessons Learned Review is a process used by a team to capture the lessons learned from past successes and failures or the preceding stage of the project, with the goal of improving future performance. It is a survey of the project team to examine what worked well and what Specific Actionable Recommendations can be put in place for the next Stage of the project.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Recognition of
Successes I C I I R A C I C I I I
Take Surveys A R C R
Prepare and
Deliver Results
A R I I I I I
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10.1.3.5.2 Stage 5: Change Management Program Reinforcement The Tyler CM Lead will review the CM Tracking Tools with the City CM Lead to ensure they are up to date and coach the City CM Lead, Sponsor, or CM Team on any tactics, strategies, or best practices that can be utilized to increase the effectiveness of the Change Management Program.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Manage CM
Tracking Tools A I A R
Have access to
CM Tracking
Tools
I I I I I I I R I
10.1.3.5.3 Control Point 5: Production
Production Stage Deliverables
Stage Reinforcement and Lessons Learned
• Objective: Capture the lessons learned from past successes and failures, with the goal of improving future performance with Specific Actionable Recommendations. • Scope: Help plan and execute the Lessons Learned session. • Acceptance Criteria: Added to the control point for the project level Stage 5 acceptance.
Change Management Program Reinforcement
• Objective: Ensure sustained utilization, adoption, and proficiency by monitoring compliance of procedural changes and continue to build Change Management capacity within the organization. • Scope: Tyler CM Lead will review the tracking tools on each visit to ensure timely updates and active monitoring is occurring. Coaching and mentoring of Best Practices of the City Change Management Lead will also occur during these visits.
• Acceptance Criteria: Added to the control point for the project level Stage 5 acceptance.
Production Stage Acceptance Criteria
• Lessons Learned Session with Specific Actionable Recommendations Captured 228
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• Change management Program Reinforcement Visit(s)
Close (Stage 6)
10.1.3.6.1 Change Management Stage Reinforcement and Lessons Learned Review from Stage 5 A Lessons Learned Review is a process used by a team to capture the lessons learned from past successes and failures or the preceding stage of the project, with the goal of improving future performance. It is a survey of the project team to examine what worked well and what Specific Actionable Recommendations can be put in place for the next Stage of the project.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City Executive Manager Implementation Manager Project Manager Change Management Lead Implementation Consultant Data Conversion Experts Forms & Reports Experts Modification Programmers Technical Support Executive Sponsor Steering CommitteeProject ManagerFunctional LeadsChange Management LeadPower UsersDepartment HeadsEnd UsersTechnical LeadsProject Toolset CoordinatorChange Management Team Recognition of
Successes I C I I R A C I C I I I
Take Surveys A R C R
Prepare and
Deliver Results
A R I I I I I
10.1.3.6.2 Change Management Program Transition (End of Phase 1 of the Project) The Tyler CM Lead transitions all monitoring and review of CM tracking tools from the project to the City CM Lead. The Tyler CM Lead ensures the City CM Lead has all the tools, presentations, and guides. The City should have adequate organizational change management capacity to continue monitoring the adoption of the new system and create a CM Program for use in future project phases or change initiatives.
RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Tyler City
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Ensure City has
all CM tools,
presentations,
and guides.
A R A R I
10.1.3.6.3 Control Point 6: Close
Close Stage Deliverables
Stage Reinforcement and Lessons Learned
• Objective: Capture the lessons learned from past successes and failures, with the goal of improving future performance with Specific Actionable Recommendations. • Scope: Help plan and execute the Lessons Learned session. • Acceptance Criteria: Added to the control point for the project level Stage 6 acceptance.
Change Management Program Transition
• Objective: Transition execution of all Change Management tasks to the City CM Lead. • Scope: Tyler CM Lead provides all tools, guides, and presentations from Phase 1 for the City CM Lead to use in subsequent project Phases or other change initiatives for the organization. • Acceptance Criteria: Added to the control point for the project level Stage 6 acceptance.
Close Stage Acceptance Criteria
• Lessons Learned Session with Specific Actionable Recommendations Captured • All CM tools, guides, and presentations
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Tyler and Client Work Split Assumptions
Increased Work Split Hours
Additional hours were purchased in this contract to increase the work split from the standard 30% Tyler work effort to a 40% work effort. Clients have different needs and there are different ways the allocation of these hours can benefit the project. We will work with the client project manager during the planning sessions and project plan development to determine the best use of these hours. Common areas additional hours are used are:
• Configuration
o Setting and Code configuration
o Security and Workflow Building
• Data Conversion
o Conversion Mapping
o Conversion Proofing
o Conversion Testing
o Imports in lieu of conversion
Formatting files
Building custom templates
Testing imports/Data validation
• Training/Documentation
o Additional repeat process training
o Post Live Assistance
Bank Reconciliation assistance for additional months
Month-end assistance for additional months
Year-end assistance for multiple years
W-2/1099 processing for multiple years
o Job aides/quick reference guides
o End user training documentation
• Testing
o Additional parallel processing
o Test script building
o Integration Testing
Import/Export template building
Import testing
Process validation/documentation
All clients have unique needs on a project. By defining the use of these hours during project planning, we have the flexibility to determine the greatest needs of your organization and plan accordingly. At any point in the project, we can revisit the use of these hours and adjust content as needed to support the success of the project.
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Enterprise ERP Standard 3rd Party Data Exchange & Application Programming Interfaces
Planning
An Integration is a real-time or automated exchange of data between two systems. Standard Data Exchange tools are available to fulfill Integrations with external systems by allowing clients to get data in and out of the Tyler system. Data exchange tools can take the form of Imports and Exports, and Application Programming Interfaces (APIs)*. APIs may require additional licensing and may have some restrictions on use. Please refer to your licensing agreement for further information.
Imports and Exports
The City and Tyler project manager(s) will work together to define/confirm which Imports and Exports are needed (if not outlined in the Agreement). Tyler will provide an Excel or ASCII file layouts for each Standard Data Exchange.
APIs*
Additional API licensing and data sharing agreements are required for integration with third-party applications. If APIs have been purchased, Tyler may provide integration assistance to understand API services and provide necessary support to complete the integration of Tyler software to the City internal applications.
Tyler will not provide any hands-on development unless expressly specified in the Agreement. It is Tyler’s responsibility to ensure the API services operate correctly. It is the Client’s responsibility to fulfill integrations using Tyler’s API services and ensure operation of the third-party API services.
STAGE 2 Current & Future State Analysis - Data Exchange Tyler City
RACI MATRIX KEY:
R = Responsible
A = Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (SMEs)Department HeadsEnd UsersTechnical Leads Review Standard
or contracted
Data Exchanges
A R I I C C I C
Define or confirm
needed Data
Exchanges
I C C C A C C R
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Validation
Tyler provides training on Data Exchange(s) (for both Import and Export, and APIs*) and the City tests each Data Exchange.
STAGE 3 Process Refinement – Data Exchange Validation
Tyler City
RACI MATRIX
KEY:
R = Responsible
A =
Accountable
C = Consulted
I = Informed
Executive ManagerImplementation ManagerProject ManagerImplementation ConsultantData ExpertsModification ServicesTechnical ServicesClient ServicesExecutive SponsorSteering CommitteeProject ManagerFunctional LeadsChange Management LeadsSubject Matter Experts (SMEs)Department HeadsEnd UsersTechnical Leads Train standard
or contracted
Data
Exchange(s)
processing in
Tyler software
A R I I C I I C
Coordinate 3rd
Party Data
Exchange
activities
I I I I A C C R
Test all
Standard 3rd
party Data
Exchange(s)
I I I I A C R C
* API services, available thru Enterprise ERP OpenAPI Toolkits and Connectors, are not part of the core Enterprise ERP applications and are only applicable if included in the license agreement. 233
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This work package is not applicable.
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Project Timeline
ERP Project Timeline The Project Timeline establishes a target start and end date for each Phase of the Project. The timeline needs to account for resource availability, business goals, size and complexity of the Project, and task duration requirements. These will be reviewed and adjusted, if needed, during the Initiate and Plan Stage. Refer to the Project Stages section of this SOW for information on work packages associated with each stage of the implementation.
The following dates may be revised based on the date the Agreement is signed and further refined during the course of the project. Tyler requires up to forty-five (45) days to move from Agreement signing to the Initiate & Plan Stage.
Phase Functional Area(s) Modules Duration
1a Financials
• Accounting
• Accounts Payable
• Assets Mobile
• Budgeting
• Capital Assets
• Cash Management
• Contract Management
• eProcurement
• Project & Grant Accounting
• Purchasing
• Accounts Receivable
• General Billing
• ACFR Statement Builder
12 months
or as defined in the Project
Plan and mutually agreed
upon
System Wide • Enterprise Analytics &
Reporting w Executive
Insights
• Enterprise Forms
• Content Manager Core
includes Onboarding
Included in Phase 1
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1b Post Live Support • Post Live Support 3 months
2a Human Resources
Management
• Payroll with Employee
Access
• Human Resources & Talent
Management
• Time & Attendance with
Mobile Access
• Employee Expense
Reimbursement
12 months
or as defined in the Project
Plan and mutually agreed
upon
2b Post Live Support • Post Live Support 3 months
This work package is not applicable.
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Exhibit F
Tyler’s Proposal dated May 28, 2025
*incorporated by reference*
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Exhibit G
Client’s RFP IT-2025-815 for an Enterprise Resource Planning System *incorporated by reference*
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"55"$).&/5#
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CITY OF CUPERTINO
Agenda Item
26-14792 Agenda Date: 3/17/2026
Agenda #: 6.
Subject: Approval of a fifth amendment to Granicus, LLC., to renew Enterprise Government Experience Cloud Services subscription for $578,626 plus a contingency of $57,863 over three years, for a not-to-exceed amount of $636,489.
Authorize the City Manager to execute the Fifth Amendment to the agreement with Granicus, LLC., to renew Enterprise Government Experience Cloud Services subscription for a three-year not-toexceed amount of $636,489, within the total not-to-exceed agreement amount of $1,334,026.
CITY OF CUPERTINO Page 1 of 1 Printed on 3/12/2026
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Amendment
Prepared for
Cupertino, CA
Order #: Q-504408
Prepared: 11 Mar 2026