408 Saint Peter Street, Suite 600 Amendment
Saint Paul, MN 55102 Prepared for
United
States Cupertino, CA
Order #: Q-141769
Prepared: 08/03/2021
First Amendment to the Granicus Service Agreement between Granicus, LLC and Cupertino,
CA
This First Amendment to the Granicus, LLC Service Agreement is effective on the date this document is signed and entered into by and between Granicus, LLC, a Minnesota Limited Liability Company d/b/a Granicus (hereinafter referred to as "Granicus"), and Cupertino, CA (hereinafter referred to as "Client"), with reference to the following:
WHEREAS, the Client and Granicus entered into an Agreement effective 06/29/2021 (the "Agreement"); and WHEREAS, in addition to Client's existing solution, Client wishes to add certain products and services as detailed in Q- 141769, which is attached as Exhibit A and incorporated herein by reference; and NOW, THEREFORE, in consideration of the premises, the parties intend that the Agreement be amended as follows:
1. Compensation shall be amended to include the fees detailed in Exhibit A. Exhibit A is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of the Client to provide applicable exemption certificate(s).
2. Except as amended by this First Amendment, all other terms and conditions of the Agreement shall remain in full force and effect.
3. In the event of any inconsistency between the provisions of this First Amendment and the documents comprising the Agreement,
the provisions of this First Amendment shall prevail.
IN WITNESS WHEREOF, the parties have caused this First Amendment to be executed by their duly authorized representatives.
Agreement and Acceptance
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services
and terms.
Cupertino, CA Granicus
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
Kirsten Squarcia
City Clerk
Date:
Christopher D. Jensen
City Attorney
Kelly Oliver
Vice President Contracts
Aug 9, 2021
Kelly Oliver
Christopher D. Jensen
Aug 9, 2021
CTO
Bill Mitchell
Aug 9, 2021
ATTACHMENT E
408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Exhibit A Saint Paul, MN 55102 Prepared for
United States Cupertino, CA
Order #: Q-141769
Prepared: 08/03/2021
Exhibit A
ORDER DETAILS
Prepared By: Chloe Scheer
Phone:
Email: [email protected]
Order #: Q-141769
Prepared On: 08/03/2021
Expires On: 07/17/2021
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)
ORDER TERMS
Exhibit A
Cupertino,
CA
Order #: Q-141769
Prepared:
08/03/2021
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
VoteCast Tablet (ME) - Setup and
Configuration Up Front 4 Hours $0.00
VoteCast - Online Training Upon Delivery 6 Hours $1,350.00 VoteCast Display CPU (Dell) (ME) Upon Delivery 1 Each $980.00 US Shipping Charge B - Medium Item Upon Delivery 1 Each $60.00 iLegislate Voting - Onsite Training Upon Delivery 1 Days $0.00 iLegislate Voting - Setup and Configuration Up Front 1 Hours $0.00 VoteCast Display - Setup and Configuration Up Front 4 Hours $900.00 US Shipping Charge C - Large Item Upon Delivery 1 Each $125.00 eComment - Online Training Upon Delivery 1 Hours $0.00
eComment - Setup and Configuration Up Front 1 Each $0.00 SUBTOTAL: $3,415.00
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
VoteCast Standard Package (Tablet) (ME) Annual 1 Each $3,600.00 eComment Annual 1 Each $2,100.00
SUBTOTAL: $5,700.00
• Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing term.
Exceptions include Recurring Captioning Services, SMS, and Targeted Messages.
Exhibit A
Cupertino,
CA
Order #: Q-141769
Prepared: 08/03/2021
PRODUCT DESCRIPTIONS
Solution Description
VoteCast Standard Package
(Tablet) (ME)
VoteCast is a hybrid Software-as-a-Service (SaaS) and Hardware-as-a- Service (HaaS) solution that enables government organizations to streamline the meeting process for both the clerk's office as well as elected officials. By leveraging this solution, the client will be able to automate meeting data capture and display – improving accuracy and keeping all attendees informed of meeting proceedings. Available on a variety of hardware as well as the iLegislate platform, elected officials can use their touchscreens or tablets to motion, second, vote, and request to speak. This data automatically populates to the clerk software (LiveManager) ensuring accuracy and reducing workload. As action items occur during the meeting, TVs or projectors hooked up to VoteCast Display will automatically show the current agenda item, motion on the floor, vote result, and speaker timer as well as speaker name. VoteCast includes:
• Unlimited user
accounts
• Unlimited meeting bodies
• Access to one Granicus platform site
• Access to the VoteCast software application for elected officials • Access to the VoteCast Display software application to output meeting proceedings to TVs or projectors in the meeting room VoteCast Tablet (ME) - Setup
and Configuration
Implementation includes:
• Access to an implementation consultant until project acceptance • VoteCast installation on one of the following hardware setups: Dell CPU and ELO Touchscreens, Microsoft Surface tablets, or iLegislate- enabled devices
• Access to video-based trainings around standard account functions and capabilities
The
implementation process takes four to six weeks, on average, depending on the availability of stakeholders.
VoteCast - Online Training Virtual training session with a. Granicus professional services trainer VoteCast Display CPU (Dell)
(ME)
Dell CPU hardware for VoteCast Display that outputs meeting information like current agenda item or vote results to displays in the meeting room such as TVs or projectors.
US Shipping Charge B - Medium
Item
US shipping of a medium item
Exhibit A
Cupertino,
CA
Order #: Q-141769
Prepared: 08/03/2021
Solution Description
iLegislate Voting - Onsite
Training
Onsite Training for iLegislate Voting
iLegislate Voting - Setup and
Configuration
Setup and configuration of iLegislate Voting
VoteCast Display - Setup and
Configuration
Implementation includes:
• Access to an implementation consultant until project acceptance • Design service for VoteCast Display template updates • Access to video-based trainings around standard account functions and capabilities
The
implementation process takes four to six weeks, on average, depending on the availability of stakeholders.
US Shipping Charge C - Large
Item
US shipping of a large item
eComment eComment reduces staff time by providing the ability to effortlessly collect and manage citizen input on agenda items. Citizens are allowed to either/or submit comments in regards to items or sign up to speak before a scheduled meeting.
eComment - Online Training Virtual training session with a Granicus professional services trainer.
First Amendment to Granicus Master
Agreement
Final Audit Report 2021-08-09
Created: 2021-08-05
By: Marilyn Monreal ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAIH2WgFxY9l47i7EJJeIXT28OBKvpuSRv "First Amendment to Granicus Master Agreement" History
Document created by Marilyn Monreal ([email protected]) 2021-08-05 - 10:24:39 PM GMT- IP address: 64.165.34.3
Document emailed to Araceli Alejandre ([email protected]) for approval 2021-08-05 - 10:29:08 PM GMT
Document approved by Araceli Alejandre ([email protected]) Approval Date: 2021-08-05 - 10:39:43 PM GMT - Time Source: server- IP address: 64.165.34.3 Document emailed to Kelly Oliver ([email protected]) for signature 2021-08-05 - 10:39:45 PM GMT
Document e-signed by Kelly Oliver ([email protected]) E-signature obtained using URL retrieved through the Adobe Sign API Signature Date: 2021-08-09 - 9:51:30 PM GMT - Time Source: server- IP address: 216.193.158.137 Document emailed to Christopher D. Jensen ([email protected]) for signature 2021-08-09 - 9:51:31 PM GMT
Email viewed by Christopher D. Jensen ([email protected]) 2021-08-09 - 10:01:53 PM GMT- IP address: 104.47.73.254 Document e-signed by Christopher D. Jensen ([email protected]) Signature Date: 2021-08-09 - 10:02:16 PM GMT - Time Source: server- IP address: 136.24.42.212 Document emailed to Bill Mitchell ([email protected]) for signature 2021-08-09 - 10:02:18 PM GMT
Email viewed by Bill Mitchell ([email protected])
2021-08-09 - 10:07:41 PM GMT- IP address: 104.47.73.254
Document e-signed by Bill Mitchell ([email protected]) Signature Date: 2021-08-09 - 10:07:58 PM GMT - Time Source: server- IP address: 73.63.186.99 Document emailed to Kirsten Squarcia ([email protected]) for signature 2021-08-09 - 10:08:00 PM GMT
Email viewed by Kirsten Squarcia ([email protected]) 2021-08-09 - 11:28:36 PM GMT- IP address: 174.194.135.223 Document e-signed by Kirsten Squarcia ([email protected]) Signature Date: 2021-08-09 - 11:28:49 PM GMT - Time Source: server- IP address: 174.194.135.223 Agreement completed.
2021-08-09 - 11:28:49 PM GMT