PUBLIC WORKS DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3354
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: March 17, 2026
Subject
Award a construction contract for the 2025 Concrete Reconstruction Project to Villalobos & Associates, Inc. for removal and replacement of concrete curbs, gutters, sidewalks, and pedestrian ramps in the amount of $1,105,202.14; Authorize construction contingency to allow for unforeseen conditions in the amount of $110,520.21 (10%) for a total contract amount of $1,215,722.35.
Recommended Action
1) Award a construction contract for the 2025 Concrete Reconstruction Project (project number 2025-103) in the amount of $1,105,202.14 to Villalobos & Associates, Inc.; 2) Authorize the City Manager to execute the construction contract when all conditions have been met; and
3) Authorize the Director of Public Works to execute any necessary change orders up to a construction contingency amount of $110,520.21 (10%) for a total contract amount of $1,215,722.35.
Background
On January 19, 2026 the City of Cupertino advertised the 2025 Concrete Reconstruction Project.
This project consists of the removal and replacement of concrete curbs, gutters, sidewalks, and pedestrian ramps. On February 12, the City received the following bids
Bidder Bid Amount
Engineers Estimate $1,234,239.17
Villalobos & Associates, Inc. $1,105,202.14
J.J.R Construction Inc. $1,169,728.00
Duran Construction Group $1,179,332.00
JMS Cement Contractor Inc. $1,210,152.10
Rapid Grading Services $1,260,569.12
Spencon Construction $1,269,492.00
Mckim Corporation $1,451,189.11
FBD Vangaurd Construction Inc $1,800,813.00
Reasons for Recommendation and Available Options
The Public Works Department reviewed all bids for completeness and found Villalobos & Associates, Inc. documents complete. It was confirmed that the contractor’s experience and qualifications were responsive, and staff determined the bid to be the lowest responsive and responsible bid per the Instruction to Bidders and Cupertino Municipal Code Section 3.23.
Therefore, staff recommends awarding a construction contract to Villalobos & Associates, Inc for the contract amount of $1,105,202.14, including a 10% construction contingency in the amount of $110,520.21 for a total contract amount not to exceed $1,215,722.35. Construction contingency allows for unforeseen conditions and is a typical contracting best practice. The bid amount was also below the Engineer’s Estimate.
A draft construction contract is included as Attachment A while the full project specifications can be found on the City’s Business Opportunities website at:
https://apps.cupertino.org/details/831.
Sustainability Impact
Maintaining and preserving the local streets and roadway systems reduces drive time and traffic congestion, improves bicycle safety, and creates a safer and more appealing pedestrian experience. This leads to reduced vehicle emissions, helping the City ach ieve air quality and greenhouse gas emission reduction goals.
Fiscal Impact
Award of this contract will result in a fiscal impact of up to $1,215,722.35. Sufficient funds are budgeted in the Annual Sidewalk Curb & Gutter fund ( 270-85-820 750 020). No additional appropriations are needed.
City Work Program (CWP) Item/Description
None
Council Goal:
Quality of Life
California Environmental Quality Act
This project is exempt under CEQA Guidelines Sections 15301(c) (repair and maintenance of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities).
_____________________________________
Prepared by: Aldo Corral, Public Works Inspector
Reviewed by: Chad Mosley, P.E., Director of Public Works Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A – Draft Contract