Special Projects as Defined in City Council Special Projects Policy Attachment F FY
Added
Department Program Base And Detail
Account With Detail
Description
Full Org Set Code
And Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Notes (e.g., carried over to
next fiscal year)
FY23 Administration 633 Disaster
Preparedness
750.230 - Business Continuity
Resilience
100-12-633 - General Fund-City
Manager-Disaster Preparedness
500,000.00 0.00 0.00 Not Started 6/30/2027 Staff is considering using these funds to support the new EOC at the Annex
building at 10455 Torre Ave.
FY23 Administration 705 Economic
Development
750.230 - Business Continuity
Resilience
100-12-705 - General Fund-City
Manager-Economic
Development
310,487.00 0.00 0.00 In Progress 6/30/2027 Discussions are in progress with Los Gatos to determine an appropriate use
for the remaining funds.
FY26 Administration 705 Economic
Development
750.260 - Econ Dev for Retail
and SMB
100-12-705 - General Fund-City
Manager-Economic
Development
200,000.00 3,748.59 0.00 In Progress 6/30/2027 These funds were allocated for the CWP Economic Development for Retail and
Small Business project.
Carry over funds to FY27 if not
completed in FY26.
FY26 Administration 705 Economic
Development
750.263 - Various Impact Fees 100-12-705 - General Fund-City Manager-Economic
Development
150,000.00 0.00 0.00 Not Started 6/30/2027 These funds were allocated as part of the CWP Defensible Impact Fee Nexus
Study ($850K additional provided by
CDD & Public Works, total $1 Million)
Carry over funds to FY27 if not
completed in FY26.
FY26 Administration 126 Office of
Communications
750.277 - Cupertino 70th
Anniversary Celeb
100-12-126 - General Fund-City
Manager-Office of
Communications
12,338.00 13,847.74 0.00 Completed 11/30/2025 These funds were used for Cupertino 70th Anniversary expenses during Fall
2025. Invoices are all processed, Tripepi
PO has been closed with remaining
encumbered funds returning to the GL.
This project is complete.
FY26 Administration 120 City Manager 750.279 - Strategic Plan 100-12-120 - General Fund-City Manager-City Manager
200,000.00 0.00 0.00 In Progress 6/30/2027 Project is ongoing, but City is awaiting invoicing from vendor overseeing this
project.
Carry over funds to FY27 if not
completed in FY26.
FY26 Administrative services 425 Purchasing 750.278 - Admin Ser-Citywide Pur. Training
100-41-425 - General Fund-
Finance-Purchasing
20,000.00 0.00 0.00 Not Started N/A
FY26 Administrative services 426 Budgeting 750.280 - Admin Ser-Tax Measure
100-41-426 - General Fund-
Finance-Budgeting
20,000.00 0.00 23,500.00 In Progress 6/30/2026
FY23 Community
development
705 Economic
Development
750.230 - Business Continuity
Resilience
100-71-705 - General Fund-
Planning-Economic
Development
0.00 0.00 0.00 In Progress 6/30/2027 These grant funds have moved back to CMO.
About $175k previously used in FY24 for
sm-med biz emergency preparedness
(tabletop exercise series).
FY23 Information Services 308 Applications 750.181 - ERP (Phase II) 100-32-308 - General Fund-I&T Applications-Applications
48,760.00 46,375.00 2,385.00 Completed 6/30/2026
FY23 Information Services 308 Applications 750.183 - ACA Guide & Wrapper
100-32-308 - General Fund-I&T
Applications-Applications
25,000.00 0.00 0.00 In Progress 6/30/2026
Special Projects as Defined in City Council Special Projects Policy Attachment F FY
Added
Department Program Base And Detail
Account With Detail
Description
Full Org Set Code
And Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Notes (e.g., carried over to
next fiscal year)
FY23 Information Services 308 Applications 750.184 - Accela Roadmap 100-32-308 - General Fund-I&T Applications-Applications
23,000.00 0.00 23,000.00 Completed 6/30/2026 Waiting on vendor to invoice FY24 Information Services 308 Applications 750.237 - ERP (Phase III) 100-32-308 - General Fund-I&T Applications-Applications
2,500,000.00 0.00 0.00 In Progress 6/30/2028
FY26 Information Services 310 Infrastructure 750.250 - I&T - Infra -Adapt TS Expansion
610-34-310 - Innovation &
Technology-I&T Infrastructure-
Infrastructure
225,000.00 19,350.00 183,496.31 In Progress 6/30/2026
FY26 Information Services 308 Applications 750.282 - ADA Assessment & Action Plan
100-32-308 - General Fund-I&T
Applications-Applications
50,687.00 46,079.00 4,608.00 Completed 12/31/2025
FY26 Information Services 308 Applications 750.283 - Expansion of Microsoft Fabric
100-32-308 - General Fund-I&T
Applications-Applications
22,000.00 22,000.00 0.00 Completed 1/30/2026
FY26 Information Services 308 Applications 750.284 - AI Building Code Pilot Tool
100-32-308 - General Fund-I&T
Applications-Applications
5,000.00 5,000.00 0.00 Completed 10/1/2025
FY24 Information Services 305 Video 900.995 - Special Projects -
CDD/I&T
100-31-305 - General Fund-I&T
Video-Video
1,035,180.00 1,022,899.63 12,279.87 In Progress 6/30/2026 FY25 Public works 122 Sustainability
Division
750.281 - PW - Sust (122) -
GHG Inv. Asses
100-81-122 - General Fund-
Environmental Programs-
Sustainability Division
40,000.00 0.00 34,962.00 In Progress 6/30/2026 New this FY. Occurs every 3 years as part of the climate action plan. RFP in Q2.
Contract in progress.
Total 5,387,452.00 1,179,299.96 284,231.18