PUBLIC WORKS DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3354
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: July 21, 2026
Subject
Adoption of Resolution No. 26-XXX authorizing the City Manager to accept $850,000 in federal grant funds from the Community Project Funding Program, awarding a Design Professional Services Agreement to Biggs Cardosa Associates, Inc. for a total not to exceed amount of $1,278,700, for the McClellan Road Bridge Project, and authorizing City Manager to execute the agreement.
Recommended Action
1. Adopt Resolution No. 26-XXX authorizing the City Manager to take all necessary steps to accept $850,000 in federal grant funds from the Community Project Funding Program for the McClellan Road Bridge Project;
2. Award a Design Professional Services Agreement to Biggs Cardosa Associates, Inc. for McClellan Road Bridge Project in a total not to exceed amount of $1,278,700; and
3. Authorize the City Manager to execute a Design Professional Services Agreement with Biggs Cardoza Associates, Inc. when all conditions have been met.
Background
The McClellan Road bridge is situated along McClellan Road, near McClellan Ranch, and is one of only three east-west connections over Stevens Creek within the City of Cupertino’s jurisdiction. The nearest east-west connection is the Stevens Creek Boulevard bridge, which is situated approximately one mile north.
The McClellan Road bridge was constructed in 1920 and has a very low sufficiency rating (46.5), with numerous deficiencies as documented in the latest Caltrans bridge inspection report (Attachment C). This bridge is nearing the end of its useful life. The Public Works Department has been tracking the condition of the McClellan Road bridge for more than a decade. Accident reports are attached for reference (Attachment D).
Due to the age of the McClellan Road Bridge structure, its importance for connectivity within the City, the environmental sensitivity of Stevens Creek, and the estimated cost of $9.0 million to reconstruct the bridge, the City has sought funding to help initiate a reconstruction project.
The recommended action with this report will serve to accept federal grant funds and award a professional design agreement for an engineering team. Future actions, including design approval, award of construction contracts, etc., will be presented to the Council at future dates as appropriate.
Reasons for Recommendation and Available Options
Acceptance of Grant Funds
Annually, Representative Ro Khanna’s office asks the Tribes, Counties, School Districts, Non- Profits and Cities within his district to submit applications for the Community Project Funding/Congressionally Directed Spending Program (CPF) grants. CPF requests are selected from a pool of applicants for submission by each member of Congress to the House Appropriations Committee. The CPF process is extremely targeted and very competitive. The process follows the timeline for Appropriations bills to be crafted and considered by the respective House and Senate Appropriations Committees (late spring through summer), and the House and Senate must still convene a “conference committee” to work out the differences of each of those bills. The bills must then be signed into law by the president.
In
2024, the City of Cupertino was awarded $850,000 for the McClellan Road Bridge Reconstruction project as part of the CPF. The funding will be administered by the Department of Transportation (DOT). As a procedural step to acquire the specified grant funds, DOT requires that City Council adopt a Resolution delegating authority to the City Manager to execute a Funds Transfer Agreement and any amendments thereto, and to take all necessary steps to accept the funds. A resolution in the form required by the DOT is provided as Attachment A.
T
he City previously secured $5 million in grant funding for the McClellan Road Bridge Project.
Acceptance of the additional $850,000 in CPF grant funds would bring total project funding to $5.85 million. This funding will allow the City to prepare design documents and advance the project to a “shovel-ready” stage, making it more competitive for future grant opportunities needed to fully fund construction.
A
ward of Design Professional Services Agreement
The City advertised a request for proposals (RFP) for qualified engineering consultants to evaluate the existing bridge structure, prepare a feasibility study, engineering designs, and environmental clearance technical documents. The RFP was advertised on July 15, 2025, and proposals were due to the City by August 28, 2025. The City received one proposal from Biggs Cardosa Associates, Inc. (Biggs Cardosa). DOT required re-advertisement of the RFP since only one submittal was received. The RFP was re-advertised on September 18, 2025, and proposals were due to the City by October 9, 2025. Once again, one submittal was received from Biggs Cardosa. DOT re-examined the City’s bidding and advertisement process and ultimately determined that the City’s process was extensive, properly executed, and adhered to the requirements. DOT approved proceeding with this Consultant for the project.
S
taff reviewed the proposal and determined that Biggs Cardosa Associates, Inc. is qualified to provide engineering consultant services for this project. Biggs Cardosa has substantial experience designing similar bridge repair projects and demonstrated a strong understanding of the project scope and requirements in its proposal.
Gi
ven the complexity of the McClellan Road Bridge Project, the work will require a broad range of specialized services and technical expertise, including compliance with the National Environmental Policy Act (NEPA) and the California Environmental Quality Act (CEQA); Caltrans and Federal Transportation Improvement Program requirements; design and engineering; environmental analysis; geotechnical, hydraulic, roadway, traffic, and scour analyses; and other related services. Biggs Cardosa estimates that the design and documentation phase will take approximately two and one half years to complete.
S
taff reviewed and negotiated the proposed agreement (Attachment B) with Biggs Cardosa for a total not-to-exceed contract amount of $1,278,700. Based on the scope, complexity, and duration of the services required, staff finds the proposed contract amount to be fair and reasonable. Staff therefore recommends awarding the Design Professional Services Agreement to Biggs Cardosa Associates, Inc. in a total not-to-exceed amount of $1,278,700.
S
ustainability Impact
Reconstruction of the McClellan Road Bridge is consistent with the City’s sustainability goals.
The project increases community resiliency by upgrading important infrastructure and also supports multi-modal transport options for motor vehicles, bicycles, and pedestrians F
iscal Impact
With the approval of the recommended action, the City would receive $850,000 for reconstruction of the McClellan Road Bridge, bringing the total funding for the project to $5,850,000. The remaining unfunded portion of the project is currently estimated to be $3,150,000. Prior to initiating construction of the project, the City will seek further grant opportunities to cover the remaining unfunded portions of the project. If further grant funding cannot be acquired, the City will return to Council seeking, either general fund allocations to cover the unfunded portion, or will seek direction from City Council to return the specified grant funds.
Fi
scal Summary
Current Funding Status Amount
CPF Grant funding (tonight’s action) $850,000
State Allocation (Specified Grant Funds) $5,000,000
$5,850,000
**Project Cost Estimate is approximately $9,000,000. An additional $3,150,000 will be required. Grant funding will be pursued.
Current Expenditures/Encumbrances Amount
Biggs Cardoza Associates, Inc. Professional
Design Services Agreement (tonight’s action) ($1,278,700) Subtotal: ($1,278,700)
Current Funding Status (Budget) Amount
Approved project funding $5,850,000
Expenditures ($1,278,700)
Project funds remaining: $4,571,300
C
ity Work Program (CWP) Item/Description
None
C
alifornia Environmental Quality Act (CEQA)
Acceptance of the funds and awarding of an Agreement are not considered a project under CEQA. The project will complete any necessary environmental review as required under CEQA.
_____________________________________
Prepared by: Susan Michael, Capital Improvement Programs Manager Reviewed by: Chad Mosley, Director of Public Works
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A – Draft Resolution
B – Draft Agreement Biggs Cardosa
C – Bridge 37C0220 Caltrans Inspection Report 2024
D – Accident Reports McClellan Rd at Tressler Ct_Mira Vista Ave