CERTIFICATION
The Finance Director hereby certifies to the accuracy of said records and to the availability of funds for payment.
CERTIFIED:
Jonathan Orozco, Finance Director and City Treasurer
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From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
739203 08/28/2026 Open Accounts Payable Vietnam Daily News $500.00 Invoice Date Description Amount
1211 08/20/2026 Election notices for Nominees and Ballot Measure $500.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
739204 08/28/2026 Open Accounts Payable Accela Inc. $800.00 Invoice Date Description Amount
INV-ACC64061 07/14/2026 Harshida Training - ACCELA ACA portal courses $200.00 INV-ACC64060 07/14/2026 Harshida Training - ACCELA ACA portal courses $200.00 INV-ACC64059 07/14/2026 Harshida Training - ACCELA ACA portal courses $400.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$800.00
739205 08/28/2026 Open Accounts Payable Advantage Grafix $1,139.26 Invoice Date Description Amount
50583 05/07/2026 FY 25-26 250 Business cards for Saurabh Nijhawan $53.47 50667 06/01/2026 FY25-26 SUPs mini-grant postcard $218.25 50565 05/05/2026 FY 25-26 1000 Block Leader Door Hangers $867.54 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$921.01
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$218.25
739206 08/28/2026 Open Accounts Payable Almanac Beer Co., LLC $1,041.05 Invoice Date Description Amount
000461 08/19/2026 Group Tour for 47 Sr. Center Trip on September 17. 2026
$1,041.05
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,041.05
739207 08/28/2026 Open Accounts Payable AT&T $15,510.58 Invoice Date Description Amount
000025673070 08/10/2026 9391051384 07/10/26-08/09/26 $1,773.06 000025679711 08/12/2026 9391023217 (237-361-8095) 07/12/26-08/11/26 $81.85 000025679710 08/12/2026 9391023218 (238-371-7141) 07/12/26-08/11/26 $64.48 2027-00000066 08/12/2026 9391023221 (408-253-9200) $60.52 000025679713 08/12/2026 9391023215 (233-281-4421) 07/12/26-08/11/26 $83.86 000025679712 08/12/2026 9391023216 (233-281-5494) 07/12/26-08/11/26 $66.06 000025679616 08/12/2026 9391023223 07/12/26-08/11/26 $83.70 000025679613-0 08/12/2026 9391023228-McClellan alarm $28.46 000025679613-1 08/12/2026 9391023228-4082558166 - Service Center Admin $28.42 000025679613-2 08/12/2026 9391023228-City Hall $4,741.94 000025679613-3 08/12/2026 9391023228-Service Center $116.43 000025679613-4 08/12/2026 9391023228-Wilson Park $28.42 000025679613-5 08/12/2026 9391023228-Street Maintenance $28.55 000025679613-6 08/12/2026 9391023228-4084461114 - 10455 Miller Ave $28.42 Wednesday, September 9,
2026
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From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
000025679613-7 08/12/2026 9391023228-4084461126 - 19784 Wintergreen dr. $28.42 000025679613-8 08/12/2026 9391023228-4084461164 - 10299 N PORTAL AV $28.42 000025679613-9 08/12/2026 9391023228-ASEoD Network $7,468.93 000025680581-0 08/12/2026 9391066758 - 4087771305 | | 10185 N STELLING RD - Secure FAX FY2
$17.99
000025680581-1 08/12/2026 9391066758 - 4087771306 | | 10185 N STELLING RD - Sheriff FY25/2
$17.99
000025680581-2 08/12/2026 9391066758 - 4087771307 | | 10185 N STELLING RD - Sheriff FY25/2
$17.99
000025680581-3 08/12/2026 9391066758 - 4087771311 | | 22221 MC CLELLAN RD - Environmental
$23.06
000025680581-4 08/12/2026 9391066758 - 4087771318 | | 10555 MARY AV - Traffic Operating Ce
$33.99
000025680581-5 08/12/2026 9391066758 - 4087771331 | | 21975 SAN FERNANDO AV - BBF- Kiosk A
$18.51
000025680581-6 08/12/2026 9391066758 - 4087771340 | | 10555 MARY AV - Alarm- Service Cente
$18.16
000025680581-7 08/12/2026 9391066758 - 4087771344 | | 21251 STEVENS
CREEK BL - SEN - FAX F
$17.99
000025680581-8 08/12/2026 9391066758 - 4087771345 - CH- PG&E Meter FY25/26
$18.14
000025680581-9 08/12/2026 9391066758 - 4087771346 | | 21111 STEVENS CREEK BL - SPORTS Cent
$18.14
000025680581-10 08/12/2026 9391066758 - 4087771348 | | 10555 MARY AV - Alarm- Service Cente
$18.16
000025680581-11 08/12/2026 9391066758 - 4087771355 | | 10555 MARY AV - Mechanic Shop FAX FY
$17.99
000025680581-12 08/12/2026 9391066758 - 4087773102 | | 10185 N STELLING RD - Museum/Spare F
$17.99
000025680581-13 08/12/2026 9391066758 - 4087773103 | | 10185 N STELLING RD - Museum/Spare F
$17.99
000025680581-14 08/12/2026 9391066758 - 4087773109 - FAX FY25/26 $17.99 000025680581-15 08/12/2026 9391066758 - 4087773112 | | 21111 STEVENS CREEK BL - SPORTS- Fir
$19.32
000025680581-16 08/12/2026 9391066758 - 4087773113 | | 21111 STEVENS CREEK BL - SPORTS- Fir
$18.31
000025680581-17 08/12/2026 9391066758 - 4087773137 | | 10185 N STELLING RD - FAX QCC FY25/2
$17.99
000025680581-18 08/12/2026 9391066758 - 4087773143 | | 21975 SAN FERNANDO AV - BBF - Retrea
$18.92
000025680581-19 08/12/2026 9391066758 - 4087773145 | | 21975 SAN FERNANDO AV - BBF-Alarm Go
$18.14
000025680581-20 08/12/2026 9391066758 - 4087773156 | | 21251 STEVENS CREEK BL - SEN- FAX Wo
$17.99
000025680581-21 08/12/2026 9391066758 - 4087773164 | | 21111 STEVENS CREEK BL - Sports Fax
$18.14
000025680581-22 08/12/2026 9391066758 - 4087773168 | | 21111 STEVENS CREEK BL - Sports Cent
$18.14
000025680581-23 08/12/2026 9391066758 - 4087773254 | | 21975 SAN FERNANDO AV - BBF - Golf S
$23.19
000025680581-24 08/12/2026 9391066758 - 4087773258 | | 21975 SAN FERNANDO AV - BBF- Alarm C
$17.99
Wednesday, September 9,
2026
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From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
000025680581-25 08/12/2026 9391066758 - 4087773287 - Comm Hall - Alarm FY25/26
$17.99
000025680581-26 08/12/2026 9391066758 - 4087773288 - Comm Hall - Fire Alarm FY25/26
$18.49
000025680581-27 08/12/2026 9391066758 - 4087773293 - Comm Hall - Fire Alarm FY25/26
$17.99
000025680581-28 08/12/2026 9391066758 - 4087773302 | | 21251 STEVENS CREEK BL - SEN- Credit
$17.99
000025680581-29 08/12/2026 9391066758 - 4087773305 | | 21251 STEVENS CREEK BL - SEN- Credit
$17.99
000025680581-30 08/12/2026 9391066758 - 4087773317 - CH- Finance CC VISA FY25/26
$18.14
000025680581-31 08/12/2026 9391066758 - 4087773333 - CH- FAX downstairs FY25/26
$18.14
000025680581-32 08/12/2026 9391066758 - 4087773365 | | 21251 STEVENS CREEK BL - RNA FAX FY2
$17.99
000025680581-33 08/12/2026 9391066758 - 4087773369 | | 21251 STEVENS CREEK BL - SEN- Alarm
$19.19
000025680581-34 08/12/2026 9391066758 - 4087773370 | | 21251 STEVENS CREEK BL - SEN- Alarm
$18.38
000025680581-35 08/12/2026 9391066758 - 4087773372 | | 21251 STEVENS CREEK BL - Trane Modem
$17.99
000025680581-36 08/12/2026 9391066758 - 4087773387 | | 10555 MARY AV - FAX or Alarm FY25/26
$17.99
000025680581-37 08/12/2026 9391066758 - 4087773388 | | 10555 MARY AV - FAX or Alarm FY25/26
$17.99
000025680581-38 08/12/2026 9391066758 - 4087773399 | | 10555 MARY AV - FAX FY25/26
$18.19
000025680581-39 08/12/2026 9391066758 - 4087773416 | | 21251 STEVENS CREEK BL - SEN- Cr Car
$17.99
000025680581-40 08/12/2026 9391066758 - 4087773419 | | 21251 STEVENS CREEK BL - SEN- Cr Car
$17.99
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$15,207.81
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$60.52
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$159.71
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$64.55
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$17.99
739208 08/28/2026 Open Accounts Payable Avenidas $1,500.00 Invoice Date Description Amount
ASWS-July 2026 07/31/2026 Senior Center Case Management Services & Presentation - Jul 2026
$1,500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,500.00
Wednesday, September 9,
2026
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From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
739209 08/28/2026 Open Accounts Payable Biggs Cardosa Associates $1,851.21 Invoice Date Description Amount
96943 08/05/2026 Stevens Creek Bridge Repair Project 07012026- 07312026
$1,851.21
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$1,851.21
739210 08/28/2026 Open Accounts Payable Boething Treeland Farms, Inc. $273.44 Invoice Date Description Amount
SI-1474814 07/31/2026 Trees/ROW- Arbutus 'Marina' $273.44 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$273.44
739211 08/28/2026 Open Accounts Payable Bubba Gump in San Francisco. CA $1,669.95 Invoice Date Description Amount
ZoeK08212026 08/21/2026 Group Lunch for 45 Sr. Center Trip on Sept 23, 2026 $1,669.95 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,669.95
739212 08/28/2026 Open Accounts Payable California Contract Cities Association $5,200.00 Invoice Date Description Amount
516120 08/24/2026 FY26/27 Annual Membership – July 1, 2026 through June 30, 2027
$5,200.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,200.00
739213 08/28/2026 Open Accounts Payable Cesar Garcia $155.00 Invoice Date Description Amount
28999 08/07/2026 Safety Glass Reimbursement $155.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$155.00
739214 08/28/2026 Open Accounts Payable County of Santa Clara -Sheriff $60.00 Invoice Date Description Amount
1800098894 06/30/2026 FY25-26 Sheriff Live Scan Services - June 2026 $60.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$60.00
739215 08/28/2026 Open Accounts Payable Data Ticket, Inc. $1,361.33 Invoice Date Description Amount
196422HH 07/23/2026 FY 25-26 Ticket printer and license $1,361.33 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,361.33
739216 08/28/2026 Open Accounts Payable DAVEY RESOURCE GROUP $11,600.00 Invoice Date Description Amount
9000338364 08/14/2026 UFMP & 3 Year UTC Subscription $11,600.00 Paying Fund Cash Account Amount
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$11,600.00
739217 08/28/2026 Open Accounts Payable Global Knowledge Training LLC $1,695.00 Invoice Date Description Amount
0000332045 07/29/2026 Roxanne - POWER BI essentials 7/27 -7/28, 2026 $1,695.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,695.00
739218 08/28/2026 Open Accounts Payable HUICHEN LIN $234.00 Invoice Date Description Amount
082826 HL 08/18/2026 August fitness classes $234.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$195.00
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$39.00
739219 08/28/2026 Open Accounts Payable Kona Ice of Mountain View $168.75 Invoice Date Description Amount
00236-TIP 07/21/2026 15% Gratuity for Shaved Ice – Years of Service Employee Luncheon
$168.75
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$168.75
739220 08/28/2026 Open Accounts Payable LAUREN SAPUDAR $55.00 Invoice Date Description Amount
LaurenS081426 08/14/2026 Cell Phone Reimbursement 8/15/26-09/14/26 for Lauren Sapudar
$55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
739221 08/28/2026 Open Accounts Payable Lester Giles Markarian $202.50 Invoice Date Description Amount
07252026 07/25/2026 Blacksmithing Demonstration 7/25/2026 $202.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$202.50
739222 08/28/2026 Open Accounts Payable lnternational Institute of Municipal Clerks/IIMC
$100.00
Invoice Date Description Amount
37188-082426 08/24/2026 IIMC Membership fee difference for Lauren Sapudar $100.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$100.00
739223 08/28/2026 Open Accounts Payable Mad Science of the Bay Area $592.20 Invoice Date Description Amount
MadSciJuly2026-2 08/21/2026 Mad Science July Camps 2026-2 Contractor Payment $592.20 Paying Fund Cash Account Amount
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$592.20
739224 08/28/2026 Open Accounts Payable Mountain View Garden Center $2,725.38 Invoice Date Description Amount
120404 08/11/2026 Trees/ROW- Top Soil $313.67
120411 08/11/2026 Trees/ROW- Top Soil $767.70
120449 08/14/2026 Grounds- Topsoil $313.67
120417 08/12/2026 Trees/ROW - TopSoil 4yds $313.67
120420 08/12/2026 Trees/ROW - TopSoil 6yds $465.01
120427 08/12/2026 Trees/ROW - TopSoil 5yds $389.34
120437 08/13/2026 Trees/ROW - TopSoil 2yds $162.32
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,725.38
739225 08/28/2026 Open Accounts Payable Napa Auto Parts $3,296.16 Invoice Date Description Amount
774865 08/11/2026 Fleet- Lubricant $17.02
774861 08/11/2026 Fleet- BK Support $109.22
774858 08/11/2026 Fleet- Hydraulic Filter $286.87
774832 08/11/2026 Fleet- Fleet Pads $131.84
774821 08/11/2026 Fleet- Cabin Air Filter $146.71
774815 08/11/2026 Fleet- Brake Parts Cleaner $578.82
774737 08/10/2026 Fleet- Beam Wiper Blade, Battery $2,025.68 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$3,296.16
739226 08/28/2026 Open Accounts Payable O'Reilly Auto Parts $104.49 Invoice Date Description Amount
2591-137869 08/07/2026 Fleet- Cabin Filter $14.93
2591-138559 08/10/2026 Fleet- Cabin Filter $89.56
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$104.49
739227 08/28/2026 Open Accounts Payable Occupational Health Centers of California, A Medi
$84.00
Invoice Date Description Amount
92056840 08/12/2026 Pre-placement Medical Screenings – Madison Huynh, Vihaan Tandon
$84.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$84.00
739228 08/28/2026 Open Accounts Payable Operating Engineers Local Union No. 3 $1,395.66
Invoice Date Description Amount
08212026 08/21/2026 Union Dues pp 8/8/26-8/21/26 $1,395.66 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,395.66
Wednesday, September 9,
2026
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From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
739229 08/28/2026 Open Accounts Payable Pacific Pinball Museum $480.00 Invoice Date Description Amount
EP0727202 08/19/2026 Group Admission for 48 Sr. Center Trip on September 17, 2026
$480.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$480.00
739230 08/28/2026 Open Accounts Payable PartsTree.com $209.02 Invoice Date Description Amount
2-501188 08/12/2026 Fleet- Nozzle Tube $209.02
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$209.02
739231 08/28/2026 Open Accounts Payable PAUL SAPUDAR $55.00 Invoice Date Description Amount
PaulS081426 08/14/2026 Cell Phone Reimbursement - Paul S through 08142026 $55.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
739232 08/28/2026 Open Accounts Payable PG&E $178.53
Invoice Date Description Amount
7100-081226 08/12/2026 7166121710-0 07/07/26-08/05/26 $178.53 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$178.53
739233 08/28/2026 Open Accounts Payable PG&E $38.49
Invoice Date Description Amount
0322-081226 08/12/2026 5849279032-2 07/07/26-08/05/26 $38.49 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$38.49
739234 08/28/2026 Open Accounts Payable Quadient Leasing USA, Inc. $1,053.36 Invoice Date Description Amount
Q2503764 08/24/2026 Lease payment for mail machine for 26-Jun-26 To 25- Sep-26
$1,053.36
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,053.36
739235 08/28/2026 Open Accounts Payable Quality Sports, Inc. $701.28 Invoice Date Description Amount
33715 07/28/2026 Gloves for sale in pro-shop $701.28
Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$701.28
739236 08/28/2026 Open Accounts Payable REBECCA MCCORMICK $728.00 Invoice Date Description Amount
08072026 08/07/2026 July 2026 Program Instruction $728.00 Paying Fund Cash Account Amount
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$728.00
739237 08/28/2026 Open Accounts Payable ROYAL BRASS INCORPORATED -
SAN JOSE
$2,308.87
Invoice Date Description Amount
00393162 08/06/2026 Facilities- Barb, PVC, Sealant Paste, Lok Assemblies $315.49 00393478 08/11/2026 Fleet- Male Pipe $33.24
00393474 08/11/2026 Fleet- Series Hose Assemblies, HPV500P-4, Thread $1,903.01 00393475 08/11/2026 Fleet- HPV500P-4 $57.13
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$315.49
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,993.38
739238 08/28/2026 Open Accounts Payable Royal Coach Tours $4,068.00 Invoice Date Description Amount
37173 08/18/2026 Charter 38957: 7/1/26 - Santa Cruz Beach Train $1,454.00 37233 08/18/2026 Charter 39334: 7/23/26 - Monet and Venice $1,403.00 37318 08/18/2026 Charter 38959: 8/5/26 - The San Francisco Flower Market and KQED
$1,211.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,068.00
739239 08/28/2026 Open Accounts Payable RPM EXTERMINATORS INC $1,275.00 Invoice Date Description Amount
0125842 07/24/2026 Facilities - Change Bait Multiple Sites July 2026 $1,275.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,020.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$255.00
739240 08/28/2026 Open Accounts Payable San Jose Water Company $83,224.81 Invoice Date Description Amount
SJW072726-0 07/27/2026 5907630169-2 - (old 5948100000) 6640 BBF $16,445.73 SJW073126-0 07/31/2026 1649600000-7 - Barrington Bridge Lane $948.59 SJW073126-1 07/31/2026 2628900000-7 - Farallone Dr.LS $13,082.85 SJW073126-2 07/31/2026 8148220000-3 - Sterling BL LS(Sterlinig BarnhartPk) $866.44 07312026 08/20/2026 PW - July 2026 Water System Upgrades $51,881.20 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$66,779.08
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$16,445.73
739241 08/28/2026 Open Accounts Payable Sierra Pacific Turf Supply, Inc. $6,215.26 Invoice Date Description Amount
01064679 08/07/2026 Grounds- 25-3-10 70% XCU, 5% FE 50# MA $3,531.55 01064808 08/11/2026 Grounds- ARENA .25G 30# $2,683.71
Paying Fund Cash Account Amount
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,215.26
739242 08/28/2026 Open Accounts Payable SRIXON / Cleveland Golf / XXIO $3,199.66 Invoice Date Description Amount
8564912 CA 07/23/2025 Golf Balls for Sale ($180.00)
8834630 SO 02/23/2026 Golf Balls for Sale $833.28
8837417 SO 02/24/2026 Golf Balls for Sale $93.00
8564769 SO 07/23/2025 Golf Balls for Sale $120.50
8699663 SO 10/25/2025 Golf Balls for Sale $638.00
8837416 SO 02/24/2026 Golf Balls for Sale $1,283.04
8839795 SO 02/25/2026 Golf Balls for Sale $411.84
Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$3,199.66
739243 08/28/2026 Open Accounts Payable SUMMERWINDS GARDEN CNTR INC.
$198.61
Invoice Date Description Amount
2251/59 08/11/2026 Grounds- Violacea, Perennial, Geranium, Holtsosis, Ptilotus....
$198.61
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$198.61
739244 08/28/2026 Open Accounts Payable T&A Partners $240.00 Invoice Date Description Amount
Translation_Aug 08/20/2026 Election notices for Nominees and Ballot Measure $240.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$240.00
739245 08/28/2026 Open Accounts Payable The Habit Restaurants LLC $3,372.23 Invoice Date Description Amount
Habit081026 08/10/2026 The Habit Food Truck - 2026 Years of Service Employee Luncheon
$2,913.23
Habit081026b 08/10/2026 The Habit 15% Gratuity - 2026 Years of Service Employee Luncheon
$459.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,372.23
739246 08/28/2026 Open Accounts Payable The Sherwin-Williams Co $420.31 Invoice Date Description Amount
19995193950726 07/27/2026 Facilities- Paint $387.20
63390206470726 07/27/2026 Facilities- Paint $796.97
63879206470726 07/29/2026 Facilities- Credit for Inv#63390206470726 ($763.86) Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$420.31
739247 08/28/2026 Open Accounts Payable TUCKER CONSTRUCTION INC $1,323.42 Invoice Date Description Amount
35757 08/19/2026 FY25-26 Cleanup Homeless Encampment - 2026/6 $1,323.42 Wednesday, September 9,
2026
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Payment Register
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From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,323.42
739248 08/28/2026 Open Accounts Payable VERIZON WIRELESS $5,021.05 Invoice Date Description Amount
6147766224-0 07/04/2026 FY25-26 Aaron Saiz $38.01
6147766224-1 07/04/2026 FY25-26 Diego Rodriguez $38.37
6147766224-2 07/04/2026 FY25-26 Brandon Martinez $20.02 6147766224-3 07/04/2026 FY25-26 Bart Cortez $20.02
6147766224-4 07/04/2026 FY 25-26 Aldo Corral $38.37
6147766224-5 07/04/2026 FY 25-26 Quinton Adams $38.37
6147766224-6 07/04/2026 FY 25-26 Adam Picard $20.02
6147766224-7 07/04/2026 FY 25-26 Adrian Sanchez $20.02
6147766224-8 07/04/2026 FY 25-26 Building Attendants Quinlan $38.37 6147766224-9 07/04/2026 FY 25-26 Piu Ghosh $38.37
6147766224-10 07/04/2026 FY25-26 Ursula Syrova $38.37
6147766224-11 07/04/2026 FY25-26 Paul Tognetti $38.01
6147766224-12 07/04/2026 FY25-26 Paul Sapudar $38.01
6147766224-13 07/04/2026 FY25-26 Antonio Torrez $38.37
6147766224-14 07/04/2026 FY25-26 Roberto Montez $20.02
6147766224-15 07/04/2026 FY25-26 Toan Quach $38.37
6147766224-16 07/04/2026 FY25-26 April Darosa $38.37
6147766224-17 07/04/2026 FY25-26 Brett Howard $38.01
6147766224-18 07/04/2026 FY25-26 Victor Espinoza $20.02 6147766224-19 07/04/2026 FY25-26 Andrew Schmitt $38.37
6147766224-20 07/04/2026 FY25-26 Robert Parker $38.37
6147766224-21 07/04/2026 FY25-26 Shawn Tognetti $38.37
6147766224-22 07/04/2026 FY25-26 Phuong Devries $38.37
6147766224-23 07/04/2026 FY25-26 Carolyn Mcdowell $38.37 6147766224-24 07/04/2026 FY25-26 Jonathan Ferrante $38.37 6147766224-25 07/04/2026 FY25-26 Rachelle Sander Mifi $38.01 6147766224-26 07/04/2026 FY25-26 Michael Woo $38.37
6147766224-27 07/04/2026 FY25-26 Aldo Corral $38.01
6147766224-28 07/04/2026 FY25-26 Saransh Mishra $38.37
6147766224-29 07/04/2026 FY25-26 Diego Rodriguez $20.02 6147766224-30 07/04/2026 FY25-26 Michael Kimball $20.02 6147766224-31 07/04/2026 FY25-26 Sean Hatch $38.37
6147766224-32 07/04/2026 FY25-26 Blackberry Golf $38.01 6147766224-33 07/04/2026 FY25-26 Chad Mosley $20.02
6147766224-34 07/04/2026 FY25-26 Sonya Lee $38.37
6147766224-35 07/04/2026 FY25-26 Andy Badal $38.01
6147766224-36 07/04/2026 FY25-26 Frank Villa $38.01
6147766224-37 07/04/2026 FY25-26 Germain Munoz Campos $38.37 6147766224-38 07/04/2026 FY25-26 Manuel Barragan $38.37 6147766224-39 07/04/2026 FY25-26 James Lee $38.37
6147766224-40 07/04/2026 FY 25-26 Richard Nakatsu $20.02 6147766224-41 07/04/2026 FY 25-26 On-Call Service Center $41.01 6147766224-42 07/04/2026 FY 25-26 Germain Campos $38.01 6147766224-43 07/04/2026 FY 25-26 Michael Garcia $38.01 6147766224-44 07/04/2026 FY 25-26 Frank Villa $38.37
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6147766224-45 07/04/2026 FY 25-26 Marta Drown $38.37
6147766224-47 07/04/2026 FY 25-26 Nicole Rodriguez $20.02 6147766224-48 07/04/2026 FY 25-26 Toni Oasay-Anderson $38.37 6147766224-49 07/04/2026 FY 25-26 Susan Michael $38.37
6147766224-50 07/04/2026 FY 25-26 Jo Nguyen $38.37
6147766224-51 07/04/2026 FY 25-26 Vanessa Guerra $38.37 6147766224-52 07/04/2026 FY 25-26 Jimmy Tan $38.37
6147766224-53 07/04/2026 FY 25-26 William Wang $38.37
6147766224-54 07/04/2026 FY 25-26 Luke Connolly $38.37
6147766224-55 07/04/2026 FY 25-26 Rodney Weathers $38.37 6147766224-56 07/04/2026 FY 25-26 Junnie Hemann $20.02
6147766224-57 07/04/2026 FY 25-26 Bart Cortez $38.37
6147766224-58 07/04/2026 FY 25-26 Janet Liang $38.37
6147766224-59 07/04/2026 FY 25-26 Jerry Anderson $38.01 6147766224-60 07/04/2026 FY 25-26 Quinton Mifi 1 $38.01 6147766224-61 07/04/2026 FY 25-26 Andrew Schmitt Mifi 2 $38.01 6147766224-62 07/04/2026 FY 25-26 Anthony Leung $20.02
6147766224-63 07/04/2026 FY 25-26 Kris Garcia $38.37
6147766224-64 07/04/2026 FY 25-26 Brian Policriti $38.01 6147766224-65 07/04/2026 FY 25-26 Ramon Martinez $38.01 6147766224-66 07/04/2026 FY 25-26 Ralph Aquinaga $38.01 6147766224-67 07/04/2026 FY 25-26 Domingo Santos $20.02 6147766224-68 07/04/2026 FY 25-26 Paul Tognetti $38.37
6147766224-69 07/04/2026 FY 25-26 Nathan Vasquez $38.37 6147766224-70 07/04/2026 FY 25-26 Fernando Jimenez $20.02 6147766224-71 07/04/2026 FY 25-26 Adrian Melendez $38.01 6147766224-72 07/04/2026 FY 25-26 Monica Diaz $38.37
6147766224-73 07/04/2026 FY 25-26 Danielle Carriendo $38.37 6147766224-74 07/04/2026 FY 25-26 Michael Garcia $38.37 6147766224-75 07/04/2026 FY 25-26 Riley Moffatt $38.37
6147766224-76 07/04/2026 FY 25-26 Kevin Greene $20.02
6147766224-77 07/04/2026 FY 25-26 Jonathan Williams $38.01 6147766224-78 07/04/2026 FY 25-26 Frankie De Leon $20.02 6147766224-79 07/04/2026 FY 25-26 John Ramos $38.01
6147766224-80 07/04/2026 FY 25-26 Peter Arnst $38.01
6147766224-81 07/04/2026 FY 25-26 Benjamin Fu $38.37
6147766224-82 07/04/2026 FY 25-26 Lori Baumgartner $38.37 6147766224-83 07/04/2026 FY 25-26 Aaron Saiz $38.37
6147766224-84 07/04/2026 FY 25-26 Gina Zendejas $20.02
6147766224-85 07/04/2026 FY 25-26 Yulis Ayton $38.37
6147766224-86 07/04/2026 FY 25-26 Saul Herrara $20.02
6147766224-87 07/04/2026 FY 25-26 Domingo Santos $38.37 6147766224-88 07/04/2026 FY 25-26 Richard Banda $38.01
6147766224-89 07/04/2026 FY 25-26 Patrick Nemah $38.37
6147766224-90 07/04/2026 FY 25-26 Steven Hirsch $20.02
6147766224-91 07/04/2026 FY 25-26 Michael Miranda $38.37 6147766224-92 07/04/2026 FY 25-26 James Silva $38.01
6147766224-93 07/04/2026 FY 25-26 Samantha Locurto $38.37 6147766224-94 07/04/2026 FY 25-26 Ray Wang $38.37
6147766224-95 07/04/2026 FY 25-26 Jose Torres $38.37
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6147766224-96 07/04/2026 FY 25-26 Ron Bullock $38.37
6147766224-97 07/04/2026 FY 25-26 Bill Bridge $38.01
6147766224-98 07/04/2026 FY 25-26 John Stiehr $20.02
6147766224-99 07/04/2026 FY 25-26 Jose Ramirez $20.02
6147766224-100 07/04/2026 FY25-26 Jessica Javier $38.37 6147766224-101 07/04/2026 FY25-26 Jonathan Orozco $120.49 6147766224-102 07/04/2026 FY25-26 Pete Coglianese $38.37 6147766224-103 07/04/2026 FY25-26 Robert Griffiths $38.37 6147766224-104 07/04/2026 FY25-26 T. Internet Emergncyvan $38.01 6147766224-105 07/04/2026 FY25-26 Zoe Keeley Travel Phone $38.37 6147766224-106 07/04/2026 FY25-26 Larry Lopez $20.02
6147766224-107 07/04/2026 FY25-26 Frank Villa $20.02
6147766224-108 07/04/2026 FY25-26 Park Ranger Corridor $38.37 6147766224-109 07/04/2026 FY25-26 Rachelle Sander $38.37 6147766224-110 07/04/2026 FY25-26 Karan Malhi $38.37
6147766224-111 07/04/2026 FY25-26 Serena Tu $38.37
6147766224-112 07/04/2026 FY25-26 Angel Duarte $38.37
6147766224-113 07/04/2026 FY25-26 Michael Chandler $38.37 6147766224-114 07/04/2026 FY25-26 Kirsten Squarcia $38.37 6147766224-115 07/04/2026 FY25-26 Daniel Barone $20.02
6147766224-116 07/04/2026 FY25-26 Liang Chao $38.37
6147766224-117 07/04/2026 FY25-26 Kitty Moore $38.37
6147766224-118 07/04/2026 FY25-26 Tommy Yu $38.37
6147766224-119 07/04/2026 FY25-26 Nathan Vasquez $38.01 6147766224-120 07/04/2026 FY25-26 Michael Chandler $20.02 6147766224-121 07/04/2026 FY25-26 Robert Griffiths $38.01 6147766224-122 07/04/2026 FY25-26 Michael Miranda $38.01 6147766224-123 07/04/2026 FY25-26 Infrastructure Mifi $40.01 6147766224-124 07/04/2026 FY25-26 Alejandro Medina $20.02 6147766224-125 07/04/2026 FY25-26 Anthony Leung $38.37
6147766224-126 07/04/2026 FY25-26 Jonathan Goggin $20.02 6147766224-127 07/04/2026 FY25-26 Alex Greer $38.37
6147766224-128 07/04/2026 FY25-26 Antonio Torres $20.02 6147766224-129 07/04/2026 FY25-26 Omar Jimenez Sanchez $20.02 6147766224-130 07/04/2026 FY25-26 Rodney Weathers $20.02 6147766224-131 07/04/2026 FY25-26 Jasmin Lu $20.02
6147766224-132 07/04/2026 FY25-26 James Lee $20.02
6147766224-133 07/04/2026 FY25-26 Travis Warner $20.02
6147766224-134 07/04/2026 FY25-26 Ricardo Alvarez $38.37 6147766224-135 07/04/2026 FY25-26 Irvin Velazquez $20.02 6147766224-136 07/04/2026 FY25-26 Daniel Degu $40.01
6147766224-137 07/04/2026 FY25-26 Joseph Catano $20.02
6147766224-138 07/04/2026 FY25-26 Gustavo Zamora-Rocha $38.37 6147766224-139 07/04/2026 FY25-26 Matthew Ruiz $20.02
6147766224-140 07/04/2026 FY25-26 Daniel Degu $38.37
6147766224-141 07/04/2026 FY25-26 Tina Kapoor $38.37
6147766224-142 07/04/2026 FY25-26 Jr Fruen $38.37
6147766224-143 07/04/2026 FY25-26 Sheila Mohan $38.37
6147766224-144 07/04/2026 FY25-26 Henry Bensco $20.02
6147766224-145 07/04/2026 FY25-26 Daniel Barone $38.37
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6147766224-146 07/04/2026 FY25-26 Travis Warner $38.37
6147766224-147 07/04/2026 FY25-26 Astrid Robles $38.37
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,953.86
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$96.76
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$252.50
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$155.15
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$38.01
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$58.39
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$390.00
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$76.38
739249 08/28/2026 Open Accounts Payable VERIZON WIRELESS $4,891.36 Invoice Date Description Amount
6150267705-0 08/04/2026 Aaron Saiz $38.01
6150267705-1 08/04/2026 Diego Rodriguez $38.37
6150267705-2 08/04/2026 Brandon Martinez $20.02
6150267705-3 08/04/2026 Bart Cortez $20.02
6150267705-4 08/04/2026 Aldo Corral $38.37
6150267705-5 08/04/2026 Quinton Adams $38.37
6150267705-6 08/04/2026 Adam Picard $20.02
6150267705-7 08/04/2026 Adrian Sanchez $20.02
6150267705-8 08/04/2026 Building Attendants Quinlan $38.37 6150267705-9 08/04/2026 Piu Ghosh $38.37
6150267705-10 08/04/2026 Ursula Syrova $38.37
6150267705-11 08/04/2026 Paul Tognetti $33.95
6150267705-12 08/04/2026 Paul Sapudar $33.95
6150267705-13 08/04/2026 Antonio Torrez $38.37
6150267705-14 08/04/2026 Roberto Montez $20.02
6150267705-15 08/04/2026 Toan Quach $38.37
6150267705-16 08/04/2026 April Darosa $38.37
6150267705-17 08/04/2026 Brett Howard $38.01
6150267705-18 08/04/2026 Victor Espinoza $20.02
6150267705-19 08/04/2026 Andrew Schmitt $38.37
6150267705-20 08/04/2026 Robert Parker $38.37
6150267705-21 08/04/2026 Shawn Tognetti $38.37
6150267705-22 08/04/2026 Phuong Devries $38.37
6150267705-23 08/04/2026 Carolyn Mcdowell $38.37
6150267705-24 08/04/2026 Jonathan Ferrante $38.37
6150267705-25 08/04/2026 Rachelle Sander Mifi $38.01
6150267705-26 08/04/2026 Michael Woo $38.37
6150267705-27 08/04/2026 Aldo Corral $38.01
6150267705-28 08/04/2026 Saransh Mishra $38.37
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6150267705-29 08/04/2026 Diego Rodriguez $20.02
6150267705-30 08/04/2026 Michael Kimball $20.02
6150267705-31 08/04/2026 Sean Hatch $38.37
6150267705-32 08/04/2026 Blackberry Golf $38.01
6150267705-33 08/04/2026 Chad Mosley $1.96
6150267705-34 08/04/2026 Sonya Lee $38.37
6150267705-35 08/04/2026 Andy Badal $38.01
6150267705-36 08/04/2026 Frank Villa $33.95
6150267705-37 08/04/2026 Germain Munoz Campos $38.37
6150267705-38 08/04/2026 Manuel Barragan $38.37
6150267705-39 08/04/2026 James Lee $38.37
6150267705-40 08/04/2026 Richard Nakatsu $20.02
6150267705-41 08/04/2026 On-Call Service Center $36.95
6150267705-42 08/04/2026 Germain Campos $38.01
6150267705-43 08/04/2026 Michael Garcia $38.01
6150267705-44 08/04/2026 Frank Villa $38.37
6150267705-45 08/04/2026 Marta Drown $38.37
6150267705-47 08/04/2026 Nicole Rodriguez $20.02
6150267705-48 08/04/2026 Toni Oasay-Anderson $38.37
6150267705-49 08/04/2026 Susan Michael $38.37
6150267705-50 08/04/2026 Jo Nguyen $38.37
6150267705-51 08/04/2026 Vanessa Guerra $38.37
6150267705-52 08/04/2026 Jimmy Tan $38.37
6150267705-53 08/04/2026 William Wang $38.37
6150267705-54 08/04/2026 Luke Connolly $38.37
6150267705-55 08/04/2026 Rodney Weathers $27.56
6150267705-56 08/04/2026 Junnie Hemann $20.02
6150267705-57 08/04/2026 Bart Cortez $38.37
6150267705-58 08/04/2026 Janet Liang $38.37
6150267705-59 08/04/2026 Jerry Anderson $33.95
6150267705-60 08/04/2026 Quinton Mifi 1 $38.01
6150267705-61 08/04/2026 Andrew Schmitt Mifi 2 $38.01
6150267705-62 08/04/2026 Anthony Leung $20.02
6150267705-63 08/04/2026 Kris Garcia $38.37
6150267705-64 08/04/2026 Brian Policriti $38.01
6150267705-65 08/04/2026 Ramon Martinez $38.01
6150267705-66 08/04/2026 Ralph Aquinaga $38.01
6150267705-67 08/04/2026 Domingo Santos $20.02
6150267705-68 08/04/2026 Paul Tognetti $38.37
6150267705-69 08/04/2026 Nathan Vasquez $38.37
6150267705-70 08/04/2026 Fernando Jimenez $20.02
6150267705-71 08/04/2026 Adrian Melendez $38.01
6150267705-72 08/04/2026 Monica Diaz $38.37
6150267705-73 08/04/2026 Danielle Carriendo $38.37
6150267705-74 08/04/2026 Michael Garcia $38.37
6150267705-75 08/04/2026 Riley Moffatt $38.37
6150267705-76 08/04/2026 Kevin Greene $20.02
6150267705-77 08/04/2026 Jonathan Williams $38.01
6150267705-78 08/04/2026 Frankie De Leon $20.02
6150267705-79 08/04/2026 John Ramos $38.01
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6150267705-80 08/04/2026 Peter Arnst $38.01
6150267705-81 08/04/2026 Benjamin Fu $38.37
6150267705-82 08/04/2026 Lori Baumgartner $38.37
6150267705-83 08/04/2026 Aaron Saiz $38.37
6150267705-84 08/04/2026 Gina Zendejas $20.02
6150267705-85 08/04/2026 Justin Lin $34.77
6150267705-86 08/04/2026 Saul Herrara $20.02
6150267705-87 08/04/2026 Domingo Santos $38.37
6150267705-88 08/04/2026 Richard Banda $38.01
6150267705-89 08/04/2026 Patrick Nemah $38.37
6150267705-90 08/04/2026 Steven Hirsch $20.02
6150267705-91 08/04/2026 Michael Miranda $38.37
6150267705-92 08/04/2026 James Silva $38.01
6150267705-93 08/04/2026 Samantha Locurto $38.37
6150267705-94 08/04/2026 Ray Wang $38.37
6150267705-95 08/04/2026 Jose Torres $38.37
6150267705-96 08/04/2026 Ron Bullock $38.37
6150267705-97 08/04/2026 Bill Bridge $38.01
6150267705-98 08/04/2026 John Stiehr $20.02
6150267705-99 08/04/2026 Jose Ramirez $20.02
6150267705-100 08/04/2026 Jessica Javier $38.37
6150267705-101 08/04/2026 Jonathan Orozco $38.37
6150267705-102 08/04/2026 Pete Coglianese $38.37
6150267705-103 08/04/2026 Robert Griffiths $38.37
6150267705-104 08/04/2026 T. Internet Emergncyvan $38.01 6150267705-105 08/04/2026 Zoe Keeley Travel Phone $38.37 6150267705-106 08/04/2026 Larry Lopez $20.02
6150267705-107 08/04/2026 Frank Villa $20.02
6150267705-108 08/04/2026 Park Ranger Corridor $38.37
6150267705-109 08/04/2026 Rachelle Sander $38.37
6150267705-110 08/04/2026 Karan Malhi $38.37
6150267705-111 08/04/2026 Serena Tu $38.37
6150267705-112 08/04/2026 Angel Duarte $38.37
6150267705-113 08/04/2026 Michael Chandler $38.37
6150267705-114 08/04/2026 Kirsten Squarcia $38.37
6150267705-115 08/04/2026 Daniel Barone $20.02
6150267705-116 08/04/2026 Liang Chao $38.37
6150267705-117 08/04/2026 Kitty Moore $38.37
6150267705-118 08/04/2026 Tommy Yu $38.37
6150267705-119 08/04/2026 Nathan Vasquez $38.01
6150267705-120 08/04/2026 Michael Chandler $20.02
6150267705-121 08/04/2026 Robert Griffiths $38.01
6150267705-122 08/04/2026 Michael Miranda $38.01
6150267705-123 08/04/2026 Infrastructure Mifi $40.01
6150267705-124 08/04/2026 Alejandro Medina $20.02
6150267705-125 08/04/2026 Anthony Leung $38.37
6150267705-126 08/04/2026 Jonathan Goggin $20.02
6150267705-127 08/04/2026 Toan Quach $3.25
6150267705-128 08/04/2026 Alex Greer $38.37
6150267705-129 08/04/2026 Antonio Torres $20.02
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6150267705-130 08/04/2026 Omar Jimenez Sanchez $20.02
6150267705-131 08/04/2026 Rodney Weathers $14.21
6150267705-132 08/04/2026 Jasmin Lu $20.02
6150267705-133 08/04/2026 James Lee $20.02
6150267705-134 08/04/2026 Travis Warner $20.02
6150267705-135 08/04/2026 Ricardo Alvarez $38.37
6150267705-136 08/04/2026 Irvin Velazquez $20.02
6150267705-137 08/04/2026 Daniel Degu $40.01
6150267705-138 08/04/2026 Joseph Catano $20.02
6150267705-139 08/04/2026 Gustavo Zamora-Rocha $38.37
6150267705-140 08/04/2026 Matthew Ruiz $20.02
6150267705-141 08/04/2026 Daniel Degu $38.37
6150267705-142 08/04/2026 Tina Kapoor $38.37
6150267705-143 08/04/2026 Jr Fruen $38.37
6150267705-144 08/04/2026 Sheila Mohan $38.37
6150267705-145 08/04/2026 Henry Bensco $20.02
6150267705-146 08/04/2026 Daniel Barone $38.37
6150267705-147 08/04/2026 Travis Warner $38.37
6150267705-148 08/04/2026 Astrid Robles $38.37
6150267705-149 08/04/2026 Shawn Tognetti $7.76
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,903.04
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$96.76
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$252.50
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$155.15
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$38.01
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$58.39
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$311.13
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$76.38
739250 08/28/2026 Open Accounts Payable WRA, Inc. $5,802.25 Invoice Date Description Amount
28252-1-60960 07/30/2026 McClellan Ranch West Parking through 07012026- 07242026
$5,802.25
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$5,802.25
739251 08/28/2026 Open Accounts Payable Agarwala, Sonal $105.00 Invoice Date Description Amount
2011592.030 08/18/2026 Creekside Park Picnic Rental Refund $105.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$105.00
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
739252 08/28/2026 Open Accounts Payable Angel Duarte $47.00 Invoice Date Description Amount
Angel01282026 01/28/2026 FY25-26 Livescan Reimbursement $47.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$47.00
739253 08/28/2026 Open Accounts Payable Anurag Dixit $160.00 Invoice Date Description Amount
2011586.030 08/17/2026 Wilson Park - 08.15.26 - Ceramic Center Party Deposit Refund
$160.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$160.00
739254 08/28/2026 Open Accounts Payable Bagchi, Kumkum $8,000.00 Invoice Date Description Amount
266493 08/19/2026 7639 Prospect Rd, Encroachment, 266493 $8,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,000.00
739255 08/28/2026 Open Accounts Payable Bharani Srikonda $801.00 Invoice Date Description Amount
2003660.032 08/18/2026 Reception Hall R275025 Aug 15, 26 Deposit & Security fees Refund
$801.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$801.00
739256 08/28/2026 Open Accounts Payable BRAYTON HAHN $243.09 Invoice Date Description Amount
374 08/07/2026 REFUND 10205 JUDY BLD-2026-1707 WITHDRAWN $243.09 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$243.09
739257 08/28/2026 Open Accounts Payable Chakravarthi, Srigurunath $5,000.00 Invoice Date Description Amount
279209 08/24/2026 10431 Finch Ave, Encroachment, 279209 $5,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
739258 08/28/2026 Open Accounts Payable Cupertino Chamber of Commerce $500.00 Invoice Date Description Amount
2003655.032 08/13/2026 Community Hall Rental R234200 August 7 2026 Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
739259 08/28/2026 Open Accounts Payable Cupertino High School $500.00 Invoice Date Description Amount
2011576.030 08/12/2026 QCC - 01.23.27 - Cupertino Room Security Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
739260 08/28/2026 Open Accounts Payable DANLY YE $375.00 Invoice Date Description Amount
2011486.030 07/10/2026 QCC 07.10.26 class #31800 canceled $375.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$375.00
739261 08/28/2026 Open Accounts Payable Devang Gandhi $500.00 Invoice Date Description Amount
2003654.032 08/13/2026 Community Hall August 8 2026 R271153 Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
739262 08/28/2026 Open Accounts Payable DEVCON CONSTRUCTION, INC. $10,000.00 Invoice Date Description Amount
366226 08/06/2026 REFUND JOB NUMBER 24-147 | BLD-2024-2480
TCO BOND
$10,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,000.00
739263 08/28/2026 Open Accounts Payable DEVCON CONSTRUCTION, INC. $10,000.00 Invoice Date Description Amount
91079 08/10/2026 REFUND DCI JOB# 24-004 | BLD-2025-0545 TCO BOND
$10,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,000.00
739264 08/28/2026 Open Accounts Payable ESMAIL ORANGIFAR $515.52 Invoice Date Description Amount
372646 08/18/2026 REFUND 10720 MORENGO DR. RM-2026-013
WITHDRAW/DESIGN CHANGE
$515.52
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$515.52
739265 08/28/2026 Voided Incorrect Vendor
on Invoice(s)
09/03/2026 Accounts Payable Garcia, Crystal $17,920.00
Invoice Date Description Amount
367594 08/18/2026 1173 HUNTERSTON PL, ENCROACHMENT, 367594 $17,920.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$17,920.00
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
739266 08/28/2026 Open Accounts Payable Gordon Macedo $500.00 Invoice Date Description Amount
2011571.030 08/11/2026 QCC - 08.01.26 - Cupertino Room Security Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
739267 08/28/2026 Open Accounts Payable Gulati, Parveen $3,500.00 Invoice Date Description Amount
323837 08/19/2026 10140 Stern Ave._Encroachment, 323837 $3,500.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,500.00
739268 08/28/2026 Open Accounts Payable Hafiz, Chaman $3,000.00 Invoice Date Description Amount
313203 08/21/2026 1506 Primrose Way, Encroachment, 313203 $3,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,000.00
739269 08/28/2026 Open Accounts Payable Hwang, Tae $280.00 Invoice Date Description Amount
2011585.030 08/17/2026 QCC Preschool Refund $280.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$280.00
739270 08/28/2026 Open Accounts Payable IPERMIT, LLC $241.89 Invoice Date Description Amount
374729 08/10/2026 REFUND 21866 HYANNISPORT BLD-2026-1813
WITHDRAWN
$241.89
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$241.89
739271 08/28/2026 Open Accounts Payable Jackie Mikalo $387.00 Invoice Date Description Amount
2011569.030 08/11/2026 QCC - 07.31.26 - Cupertino Room Security Refund $387.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$387.00
739272 08/28/2026 Open Accounts Payable Jacquelyn Lepetich $234.00 Invoice Date Description Amount
2003650.032 08/13/2026 The SF Flower Market and KQED Trip Refund Schedule Conflict
$234.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$234.00
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
739273 08/28/2026 Open Accounts Payable Jaydeep Ranade $500.00 Invoice Date Description Amount
2003658.032 08/18/2026 Reception Hall R267765 Oct 18, 2026 Cancellation Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
739274 08/28/2026 Open Accounts Payable Jieun Hsu $300.00 Invoice Date Description Amount
2011575.030 08/12/2026 QCC Rental Refunds $300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
739275 08/28/2026 Open Accounts Payable JOHN LATORRA $60.00 Invoice Date Description Amount
081226 08/12/2026 ICC PENINSULA 2026 CHAPTER PICNIC TICKET - S.HATCH AND P.DEVRIES
$60.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$60.00
739276 08/28/2026 Open Accounts Payable Joseph Catano III $31.09 Invoice Date Description Amount
Joseph01082026 01/08/2026 FY25-26 Livescan Reimbursement $31.09 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$31.09
739277 08/28/2026 Open Accounts Payable Joseph Harris $29.50 Invoice Date Description Amount
JHarris081226 08/12/2026 LiveScan Fingerprinting Reimbursement – Joseph Harris
$29.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29.50
739278 08/28/2026 Open Accounts Payable Lalith Immareddy $37.00 Invoice Date Description Amount
LalithI081526 08/15/2026 LiveScan Fingerprinting Reimbursement – Lalith Immareddy
$37.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$37.00
739279 08/28/2026 Open Accounts Payable MCCORMICK HOME BUILDERS $538.30 Invoice Date Description Amount
374152 08/06/2026 REFUND 10265 S BLANEY BLD-2026-1595
WITHDRAWN
$538.30
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$538.30
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
739280 08/28/2026 Open Accounts Payable Mei Wuu Lee $300.00 Invoice Date Description Amount
2011572.030 08/11/2026 QCC - 08.01.26 - Social Room Security Deposit Refund
$300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
739281 08/28/2026 Open Accounts Payable Ripplematters $500.00 Invoice Date Description Amount
2003661.032 08/18/2026 Community Hall R267789 August 15, 2026 Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
739282 08/28/2026 Open Accounts Payable SMI CONSTRUCTION, INC. $5,000.00 Invoice Date Description Amount
368635 08/10/2026 REFUND 19062 STEVENS CREEK BLD-2024-0316
TCO BOND REFUND
$5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
739283 08/28/2026 Open Accounts Payable South Bay Bible Church $500.00 Invoice Date Description Amount
2011574.030 08/12/2026 QCC - 08.02.26 - Cupertino Room Security Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$500.00
739284 08/28/2026 Open Accounts Payable Steven Brooks $758.00 Invoice Date Description Amount
2003657.032 08/17/2026 Reception Hall R274827 August 8, 26 Deposit and Security Fee
$758.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$758.00
739285 08/28/2026 Open Accounts Payable Tran, Mary A $5,000.00 Invoice Date Description Amount
247316 08/19/2026 10326 PRUNE TREE LN, ENCROACHMENT, 247316 $5,000.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,000.00
739286 08/28/2026 Open Accounts Payable Jennifer Woodworth $55.00 Invoice Date Description Amount
JenniferS071926 07/19/2026 Cell Phone Reimbursement 6/20/26-7/19/26 for Jennifer Woodworth
$55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
739287 08/28/2026 Open Accounts Payable Minston Nguyen $72.00 Invoice Date Description Amount
Minston11142025 11/14/2025 Live Scan and Fingerprinting Reimbursement $72.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$72.00
739288 08/28/2026 Open Accounts Payable NOR-CAL SPECIALTIES $5,902.00 Invoice Date Description Amount
19495 03/20/2026 FY 25-26 Facilities- BBF Restroom Upgrade- Toilet Partitions
$2,065.70
19459 02/25/2026 FY 25-26 Facilities- BBF Restroom Upgrade- Materials $3,836.30 Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$5,902.00
739289 08/28/2026 Open Accounts Payable Yadwadkar, Jayshri $300.00 Invoice Date Description Amount
JayshriY050326 05/03/2026 Block Party Grant FY26-01 $300.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.00
Type Check Totals: 87 Transactions $261,011.86
EFT
45749 08/17/2026 Open Accounts Payable EMPLOYMENT DEVEL DEPT $56,157.46 Invoice Date Description Amount
08072026 08/07/2026 CA State Tax pp 7/25/26-8/7/26 $56,157.46 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$56,157.46
45750 08/17/2026 Open Accounts Payable IRS $170,035.34
Invoice Date Description Amount
08072026 08/07/2026 Federal Tax pp 7/25/26-8/7/26 $170,035.34 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$170,035.34
45751 08/20/2026 Open Accounts Payable P E R S $189,955.74 Invoice Date Description Amount
08072026 08/07/2026 PERS pp 7/25/26-8/7/26 $189,955.74
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$189,955.74
45752 08/17/2026 Open Accounts Payable Pacific Gas and Electric $3,000.00 Invoice Date Description Amount
0008545236-5 08/06/2026 PGE project application EP 19911 Lindenbrook Lane $3,000.00 Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating Cash)
$3,000.00
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
45753 08/28/2026 Open Accounts Payable Colonial Life & Accident Insurance $29.16 Invoice Date Description Amount
08212026 08/21/2026 Colonial Products pp 8/8/26-8/21/26 $29.16 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$29.16
45754 08/28/2026 Open Accounts Payable Employment Development $13,764.65 Invoice Date Description Amount
08212026 08/21/2026 State Disability Insurance pp 8/8/26-8/21/26 $13,764.65 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$13,764.65
45755 08/28/2026 Open Accounts Payable National Deferred (ROTH) $3,221.09 Invoice Date Description Amount
08212026 08/21/2026 Nationwide Roth pp 8/8/26-8/21/26 $3,221.09 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,221.09
45756 08/28/2026 Open Accounts Payable National Deferred Compensation $23,355.43 Invoice Date Description Amount
08212026 08/21/2026 Nationwide Deferred Compensation pp 8/8/26-8/21/26 $23,355.43 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$23,355.43
45757 08/28/2026 Open Accounts Payable PERS-457K $22,135.94 Invoice Date Description Amount
08212026 08/21/2026 PERS 457K pp 8/8/26-8/21/26 $22,135.94 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$22,135.94
45758 08/28/2026 Open Accounts Payable State Disbursement Unit $427.37 Invoice Date Description Amount
08212026 08/21/2026 Child Support pp 8/8/26-8/21/26 $427.37 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$427.37
45759 08/28/2026 Open Accounts Payable A-1 FENCE INC. $2,950.00 Invoice Date Description Amount
16639 08/13/2026 Grounds-Memorial Park Tennis Court Chain Link Fence Replacement
$2,950.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,950.00
45760 08/28/2026 Open Accounts Payable ABAG POWER- ASSOCIATION OF
BAY AREA GOVERNMENTS
$7,015.30
Invoice Date Description Amount
1005001 08/01/2026 FY26/27 LEVELIZED CHARGE-NAT GAS $7,015.30 Paying Fund Cash Account Amount
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,314.87
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$700.43
45761 08/28/2026 Open Accounts Payable ABOLI JAYDEEP RANADE $624.00 Invoice Date Description Amount
082826 AJR 08/18/2026 August fitness classes $624.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$624.00
45762 08/28/2026 Open Accounts Payable Advanced Software Products Group, Inc.
$1,023.25
Invoice Date Description Amount
12278 09/08/2026 FY27 ReAct Password reset tool 9/30/26 - 9/29/27 $1,023.25 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,023.25
45763 08/28/2026 Open Accounts Payable Advanced Systems Group LLC $44,623.25 Invoice Date Description Amount
41722 07/23/2026 Second Amnd to ASG agr, for Modernization of Broadcast TV & CH
$40,512.14
42257 08/20/2026 FY27 - VoteLynx Platinum Support Warranty 8/26 - 7/27
$4,111.11
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,111.11
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$40,512.14
45764 08/28/2026 Open Accounts Payable All City Management Services, Inc. $3,714.90 Invoice Date Description Amount
PS-INV107496 08/21/2026 School Crossing Guard Services 08022026-08152026 $3,714.90 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,714.90
45765 08/28/2026 Open Accounts Payable Alta Planning + Design, Inc. $2,061.25 Invoice Date Description Amount
3040002024251-19 08/11/2026 Transportation - 304.0002024.251-19 Invoice#: ATP thru 07242026
$2,061.25
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,061.25
45766 08/28/2026 Open Accounts Payable Amazon Capital Services $6,817.25 Invoice Date Description Amount
1VGT-JYNG-CNCJ 08/01/2026 Amazon Business - CMO - August 2026 $673.32 1MXL-PV9D-6F1K 08/01/2026 Amazon Business Credit Memo - CMO - August 2026 ($54.66) 1V46-1T71-MY4H 08/01/2026 Service Center - Multiple Division Purchases July 2026 $6,240.22 14JF-YGWL-JXDM 07/01/2026 Facilities - Robert Credit for Invoice 1FT3-4JPP-7H7C ($41.63) Paying Fund Cash Account Amount
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,618.24
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$166.56
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$2,032.45
45767 08/28/2026 Open Accounts Payable Avocette Technologies Inc. $3,105.00 Invoice Date Description Amount
2607CU1 08/01/2026 FY27 Accela Support for July 2026 $3,105.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,105.00
45768 08/28/2026 Open Accounts Payable B&H PHOTO-VIDEO $1,755.79 Invoice Date Description Amount
247278440 08/13/2026 Video - INSTA360 LUNA ULTRA CREATOR
BUNDLE/COSMIC BLACK/REG
$284.95
247466870 08/19/2026 Video - INSTA360 LUNA ULTRA CREATOR
BUNDLE/COSMIC BLACK/REG
$942.79
247517348 08/20/2026 Video - SDI ingests for playout $528.05 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,755.79
45769 08/28/2026 Open Accounts Payable Batteries Plus Bulbs #475 $125.02 Invoice Date Description Amount
P93922056 08/11/2026 Facilities- 12V Lead Battery, Scrybe Tool $125.02 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$125.02
45770 08/28/2026 Open Accounts Payable BECK'S SHOES INC. $2,400.00 Invoice Date Description Amount
302372-00 08/07/2026 Service Center - OE3 Boots Matthew Ruiz & Nicole Rodriguez
$800.00
302553-00 08/14/2026 Safety Boots - Michael Chandler & Domingo Santos $800.00 302734-00 08/21/2026 OE3 Safety Boots - Gina and Robert $800.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,400.00
45771 08/28/2026 Open Accounts Payable Better Impact USA Inc. $6,565.00 Invoice Date Description Amount
003953 08/13/2026 FY27 for Volunteer Management 9/1/2026 - 8/31/2027 $6,565.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,565.00
45772 08/28/2026 Open Accounts Payable BMI Imaging Systems $2,500.00 Invoice Date Description Amount
103752 08/18/2026 FY27 PW Records Digitization Services $2,500.00 Paying Fund Cash Account Amount
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,500.00
45773 08/28/2026 Open Accounts Payable CHAD MOSLEY $55.00 Invoice Date Description Amount
ChadM08202026 08/20/2026 Cell phone reimbursement through07212026- 08202026
$55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
45774 08/28/2026 Open Accounts Payable Clear-Com LLC $658.50 Invoice Date Description Amount
SO41981709 08/21/2026 FY27 ClearCom warranty repair $658.50 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$658.50
45775 08/28/2026 Open Accounts Payable CodeLinkd, LLC $8,484.00 Invoice Date Description Amount
CODEL_SUM26_1 07/24/2026 Codelinkd_SUM 26_Pay 1_7.6-24 $8,484.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$8,484.00
45776 08/28/2026 Open Accounts Payable Convergint Technologies, LLC $5,272.00 Invoice Date Description Amount
IN00513331 08/12/2026 FY27 Genetec Omnicast camera 8/1-7/31 Sourcewell #121024CTL
$5,272.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$5,272.00
45777 08/28/2026 Open Accounts Payable CoreLogic Solutions, LLC. $1,750.60 Invoice Date Description Amount
50037299 07/31/2026 FY27 RealQuest Monthly subscription - July 2026 - June 2027
$1,750.60
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,750.60
45778 08/28/2026 Open Accounts Payable CSG Consultants, Inc. $3,285.00 Invoice Date Description Amount
B260891 07/01/2026 Building plan review services for Vallco Town Center $2,405.00 B261189 08/10/2026 Building plan review services for Summer Hill Homes III - 2026/7
$880.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,285.00
45779 08/28/2026 Open Accounts Payable Dell Marketing L.P. $25,367.03 Invoice Date Description Amount
10887175611 08/10/2026 FY27 x10 Dell Pro 14 & 2x Precision NASPO Ca Addn 7-23-70-55-01
$23,786.67
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
10888497392 08/19/2026 FY25-26 VLA AZURE USAGE June 2026 Riv Co Agr C000001244547
$1,580.36
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$25,367.03
45780 08/28/2026 Open Accounts Payable Doggie Walk Bags, Inc. $7,068.75 Invoice Date Description Amount
826201 07/24/2026 Grounds - Doggie Bags Green Unscented $7,068.75 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$7,068.75
45781 08/28/2026 Open Accounts Payable Eflex Group, Inc $6,305.57 Invoice Date Description Amount
08212026 08/21/2026 FSA pp 8/8/26-8/21/26 $6,305.57
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,305.57
45782 08/28/2026 Open Accounts Payable Elena Valentina Pavel $38.00 Invoice Date Description Amount
082826 EVP 08/18/2026 August fitness classes $38.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$38.00
45783 08/28/2026 Open Accounts Payable Enterprise FM Trust $576.01 Invoice Date Description Amount
FBN5715515 08/05/2026 Fleet - Aug 2026 Ford Escape $576.01 Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$576.01
45784 08/28/2026 Open Accounts Payable Ewing Irrigation Products Inc. $316.42 Invoice Date Description Amount
31483871 08/10/2026 Grounds- PVCs, Couplings, Nipple Tube $316.42 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$316.42
45785 08/28/2026 Open Accounts Payable Fifth Asset, Inc. dba DebtBook $15,750.00 Invoice Date Description Amount
DB2009870 07/17/2026 Fy27 DebtBook for GASB 87 & 96 8/18/26 – 8/17/27 $15,750.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$15,750.00
45786 08/28/2026 Open Accounts Payable GIULIANI & KULL - SAN JOSE, INC. $3,135.00 Invoice Date Description Amount
18369 04/30/2026 FY 25-26 Engineering Services 03012026-03312026 $190.00 18391 05/31/2026 FY 25-26 Engineering Services 04012026-04302026 $95.00 18394 05/31/2026 FY 25-26 Engineering Services 04012026-04302026 $950.00 18392 05/31/2026 FY 25-26 Engineering Services 04012026-04302026 $570.00 18393 05/31/2026 FY 25-26 Engineering Services 04012026-04302026 $380.00 Wednesday, September 9,
2026
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From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
18370 04/30/2026 FY 25-26 Engineering Services 03012026-03312026 $570.00 18390 05/31/2026 FY 25-26 Engineering Services 04012026-04302026 $285.00 18418 06/23/2026 FY 25-26 Engineering Services 05012026-05312026 $95.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$3,135.00
45787 08/28/2026 Open Accounts Payable GLORIA LEE $2,016.00 Invoice Date Description Amount
GLeeSummer2026 08/12/2026 Gloria Lee Summer 2026 Contractor Payment $2,016.00 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$2,016.00
45788 08/28/2026 Open Accounts Payable GOVERNMENTJOBS.COM,INC. $17,397.00 Invoice Date Description Amount
INV-166175 08/14/2026 FY27 HR onboarding portal 9/21/26 - 9/20/27 $17,397.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$17,397.00
45789 08/28/2026 Open Accounts Payable Grace Duval $539.00 Invoice Date Description Amount
082826 GD 08/18/2026 August personal training $539.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$539.00
45790 08/28/2026 Open Accounts Payable GRAINGER INC $109.06 Invoice Date Description Amount
9012459450 07/21/2026 Street- Rechargeable Auto-Off Headlamp $109.06 Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$109.06
45791 08/28/2026 Open Accounts Payable HdL Coren & Cone $5,544.05 Invoice Date Description Amount
SIN065738 07/27/2026 Contract Services Property Tax: JULY-SEP2026 $5,544.05 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,544.05
45792 08/28/2026 Open Accounts Payable Health and Human Resource Center, Inc.
$300.76
Invoice Date Description Amount
E0373130 07/06/2026 August 2026 EAP Benefit 206 Enrollees $300.76 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.76
45793 08/28/2026 Open Accounts Payable Health Care Employees $32,618.24 Invoice Date Description Amount
382200-382202 07/31/2026 August 2026 Dental Benefit 272 Enrollees $32,618.24 Paying Fund Cash Account Amount
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$32,618.24
45794 08/28/2026 Open Accounts Payable HERITAGE LANDSCAPE SUPPLY GROUP
$13.39
Invoice Date Description Amount
0028911530-001 08/10/2026 Trees/ROW- PVC Cap Slip $13.39 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$13.39
45795 08/28/2026 Open Accounts Payable Hinderliter de Llamas & Associates $8,500.00 Invoice Date Description Amount
SIN065586 06/30/2026 FY25-26 Econ Develop Svcs APR-JUNE26 $8,500.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$8,500.00
45796 08/28/2026 Open Accounts Payable IFPTE LOCAL 21 $2,539.54 Invoice Date Description Amount
08212026 08/21/2026 Association Dues/Political Action Fund CEA pp 8/8/26- 8/21/26
$2,539.54
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,539.54
45797 08/28/2026 Open Accounts Payable IMA Financial Group, Inc. $46,431.00 Invoice Date Description Amount
647330 06/15/2026 FY 26-27 SAM Insurance Payment $46,431.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$46,431.00
45798 08/28/2026 Open Accounts Payable Impec Group Inc $2,561.30 Invoice Date Description Amount
2607306 07/31/2026 Facilities- Toilet Paper Rolls, Paper Towels $2,561.30 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,561.30
45799 08/28/2026 Open Accounts Payable IncrediFlix Inc. $5,175.40 Invoice Date Description Amount
INCRED_SUM26-1 08/21/2026 INCREDI_SUM 26_Pay 1_6.30-7.25 $5,175.40 Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$5,175.40
45800 08/28/2026 Open Accounts Payable InservH2O Inc. $1,679.18 Invoice Date Description Amount
6530 07/10/2026 Facilities - July 2026 Water Treatment $839.59 6640 08/06/2026 Facilities - August 2026 Water Treatment $839.59 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,679.18
Wednesday, September 9,
2026
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From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
45801 08/28/2026 Open Accounts Payable Interstate Traffic Control Products, Inc.
$3,103.76
Invoice Date Description Amount
277724 08/05/2026 Street- White Paint, Glass Beads $3,103.76 Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating Cash)
$3,103.76
45802 08/28/2026 Open Accounts Payable Jahara Pagadipaala $1,280.00 Invoice Date Description Amount
082826 JP 08/18/2026 August fitness classes $1,280.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$1,280.00
45803 08/28/2026 Open Accounts Payable JAM Services, Inc $6,036.25 Invoice Date Description Amount
205049 07/28/2026 Carmanah Flashing Signs $6,036.25
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,036.25
45804 08/28/2026 Open Accounts Payable JAMES COLVIN $2,400.00 Invoice Date Description Amount
082826 JC 08/18/2026 August personal training $2,400.00 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$2,400.00
45805 08/28/2026 Open Accounts Payable JENNIFER HILL $492.00 Invoice Date Description Amount
082826 JH 08/18/2026 August fitness classes $492.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$492.00
45806 08/28/2026 Open Accounts Payable JINDY GONZALEZ $55.00 Invoice Date Description Amount
JindyG07112026 07/11/2026 Cellphone reimbursement through 0712026-08112026 $55.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$55.00
45807 08/28/2026 Open Accounts Payable Kirsten Squarcia $516.25 Invoice Date Description Amount
Kirsten81826 08/18/2026 Executive Leadership Team Retreat - Reimbursement for KSquarcia
$516.25
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$516.25
45808 08/28/2026 Open Accounts Payable Knorr Systems International $11,080.73 Invoice Date Description Amount
317259 08/06/2026 Facilities- Pool Chemicals $2,286.31
345346 05/26/2026 FY 25-26 Facilities - Emergency BBF Pool Repairs $8,794.42 Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$11,080.73
45809 08/28/2026 Open Accounts Payable La Oferta $4,109.00 Invoice Date Description Amount
063883 07/10/2026 2026 Notice of Election Legal Ad $1,869.00 064128 08/14/2026 Publication - Notice of Municipal Election for Measure $2,240.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,109.00
45810 08/28/2026 Open Accounts Payable Li-Fen Lin $400.00 Invoice Date Description Amount
082826 LFL 08/18/2026 August fitness classes $400.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$400.00
45811 08/28/2026 Open Accounts Payable Life Insurance Company of North America
$9,119.34
Invoice Date Description Amount
15487_080126 08/19/2026 August 2026 New York Life $9,119.34 Paying Fund Cash Account Amount
641 - Compensated Absence/LTD 641 100-100 (Cash & Investments Assets Operating Cash)
$9,119.34
45812 08/28/2026 Open Accounts Payable Marcus Martinez $460.00 Invoice Date Description Amount
082826 MM 08/18/2026 August personal training $460.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$460.00
45813 08/28/2026 Open Accounts Payable MissionSquare 300292 $10,539.46 Invoice Date Description Amount
08212026 08/21/2026 ICMA pp 8/8/26-8/21/26 $10,539.46
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$10,539.46
45814 08/28/2026 Open Accounts Payable Nexinite, LLC $414.00 Invoice Date Description Amount
INV-003541 08/18/2026 FY27 NexInite Form/CIP Management support August 2026
$414.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$414.00
45815 08/28/2026 Open Accounts Payable ODP Business Solutions, LLC. $199.64 Invoice Date Description Amount
475311635001 07/10/2026 BBF Office Supplies - Copy Paper, Tape Dispenser, Stapler
$199.64
Paying Fund Cash Account Amount
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$199.64
45816 08/28/2026 Open Accounts Payable Oliver Pott $1,100.00 Invoice Date Description Amount
082826 OP 08/18/2026 August classes and personal training $1,100.00 Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$1,100.00
45817 08/28/2026 Open Accounts Payable Parinita Satpute $175.00 Invoice Date Description Amount
082826 PS 08/18/2026 August fitness classes $175.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$175.00
45818 08/28/2026 Open Accounts Payable PARS/City of Cupertino $5,543.30 Invoice Date Description Amount
08212026 08/21/2026 PARS pp 8/8/26-8/21/26 $5,543.30
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,543.30
45819 08/28/2026 Open Accounts Payable Primo Brands $300.09 Invoice Date Description Amount
06G8720137678 07/10/2026 EE Drinking Water 6/09 – 7/08/26: Service Ctr Acct #8720137678
$300.09
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$300.09
45820 08/28/2026 Open Accounts Payable Quartic Solutions $1,875.00 Invoice Date Description Amount
5108 08/10/2026 FY27 Quartic for GIS Support July 2026 $1,875.00 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$1,875.00
45821 08/28/2026 Open Accounts Payable R & R INDUSTRIES, INC. $6,843.86 Invoice Date Description Amount
721183 08/14/2026 Service Center - Hoodies FY 26-27 $2,011.57 721184 08/14/2026 Service Center - Uniform Shirts FY 26-27 $4,832.29 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$6,646.41
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$197.45
45822 08/28/2026 Open Accounts Payable R&S Erection of Santa Clara County, Inc.
$447.00
Invoice Date Description Amount
96055 06/25/2026 FY 25-26 Facilities - Emergency Door Repair at Senior Center
$447.00
Paying Fund Cash Account Amount
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$447.00
45823 08/28/2026 Open Accounts Payable Raj Goel $273.00 Invoice Date Description Amount
082826 RG 08/18/2026 August fitness classes $273.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$273.00
45824 08/28/2026 Open Accounts Payable Rebuilding Together Silicon Valley $74,748.01 Invoice Date Description Amount
RTSVCDBGQ4FY2526 06/30/2026 FY 25-26' Repair & Accessibility modification Program $74,748.01 Paying Fund Cash Account Amount
260 - CDBG 260 100-100 (Cash & Investments Assets Operating Cash)
$74,748.01
45825 08/28/2026 Open Accounts Payable Red Wing Business Advantage Account
$5,524.79
Invoice Date Description Amount
20260810074592 08/10/2026 Safety Boots for Multiple Service Center Staff $3,985.46 20260810075899 08/10/2026 Safety Boots for Building Inspectors - AT, JL, DC, AL $1,539.33 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$5,524.79
45826 08/28/2026 Open Accounts Payable Safety Compliance Management, Inc. $456.00 Invoice Date Description Amount
HMS12582 07/10/2026 Online Hearing Conservation Training – John Ramos $8.00 HMS12584 07/10/2026 Online OSHA or Cal/OSHA Online Lockout / Tagout Training
$140.00
HMS12588 07/10/2026 Cal/OSHA Online First Responder Awareness Training $176.00 HMS12685 07/31/2026 Cal/OSHA Online First Responder Awareness Training $132.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$456.00
45827 08/28/2026 Open Accounts Payable San Jose Conservation Corps & Charter School
$4,235.00
Invoice Date Description Amount
INV0321 08/06/2026 Compost site attendants- July 2026 $4,235.00 Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$4,235.00
45828 08/28/2026 Open Accounts Payable Sherrill Inc dba Vertical Supply Group $1,352.31 Invoice Date Description Amount
INV-1277755 07/24/2026 Trees/ROW - Arborist Helmet System $404.96 INV-1280172 07/29/2026 Trees/ROW- Dynasorb $947.35
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,352.31
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
45829 08/28/2026 Open Accounts Payable SONIA DOGRA $273.00 Invoice Date Description Amount
082826 SD 08/18/2026 August fitness classes $273.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$273.00
45830 08/28/2026 Open Accounts Payable SUNNYVALE FORD, INC. $910.37 Invoice Date Description Amount
279317FOW 08/04/2026 Fleet- HV Valve, HV Switch $113.68 279354FOW 08/05/2026 Fleet- HV Head $743.40
279171FOW 07/30/2026 Fleet- HV Seat $53.29
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$910.37
45831 08/28/2026 Open Accounts Payable Susan Michael $85.00 Invoice Date Description Amount
SusanM08232026 08/23/2026 LEEP AP certification renewal (GBCI) $85.00 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$85.00
45832 08/28/2026 Open Accounts Payable THE HARTFORD $12,031.20 Invoice Date Description Amount
656348889474 08/19/2026 City of Cupertino Benefit -August 2026-Cust #003264250001
$12,031.20
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$12,031.20
45833 08/28/2026 Open Accounts Payable THE HARTFORD $518.97 Invoice Date Description Amount
756348928544 08/19/2026 City of Cupertino Benefit -August 2026-Cust #003264250002
$518.97
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$518.97
45834 08/28/2026 Open Accounts Payable The Pun Group, LLP $94,747.00 Invoice Date Description Amount
116152 05/31/2026 FY25-26 Pub Fac Corp Form 990 Svcs-FY25 CY24 $5,000.00 116153 05/31/2026 FY25-26 Pub Fac Corp Form 990 Svcs - FY16-FY23 $20,000.00 116151 05/31/2026 FY25-26 Audit of the City for the yr ended June 30, 2026 bill #2
$51,167.20
116099 04/30/2026 FY25-26 Progress bill #1 for 6/30/26 Storm Drain AUP 2025 Cal Yr
$18,579.80
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$94,747.00
45835 08/28/2026 Open Accounts Payable Tomislav Stjepan Plese $1,620.00 Invoice Date Description Amount
082826 TSP 08/18/2026 August personal training $1,620.00 Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$1,620.00
45836 08/28/2026 Open Accounts Payable TPx Communications $2,119.19 Invoice Date Description Amount
191434035-0 07/31/2026 FY27 VoIP Telephone Services July 2026 $2,119.19 Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,119.19
45837 08/28/2026 Open Accounts Payable Tripepi, Smith and Associates, Inc $1,501.50 Invoice Date Description Amount
17714 07/31/2026 Graphic Design Services for One Issue of the SCENE Newsletter
$1,501.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$1,501.50
45838 08/28/2026 Open Accounts Payable Underground Service Alert of N.
California-Nevada
$4,347.43
Invoice Date Description Amount
114348USB26 07/23/2026 Streets/Traffic - California State Fee for Regulatory Costs
$4,347.43
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$4,347.43
45839 08/28/2026 Open Accounts Payable US BANK $29,649.54 Invoice Date Description Amount
JasonB080626 08/06/2026 3965 CC Charges $1,062.54
PaulS080626 08/06/2026 4705 CC Charges $1,980.96
DanB080626 08/06/2026 8684 CC Charges $188.41
DiegoZ080626 08/06/2026 8626 CC Charges $600.00
ShawnT080626 08/06/2026 4314 CC Charges $90.00
MelissaR080626 08/06/2026 0572 CC Charges $391.71
FrankV080626 08/06/2026 5849 CC Charges $94.58
TravisW080626 08/06/2026 8746 CC Charges $969.29
JessicaJ080626 08/06/2026 5617 CC Charges $459.52
JonathanF080626 08/06/2026 3969 CC Charges ($185.00)
UrsulaS080626 08/06/2026 2512 CC Charges $40.00
RK080626 08/06/2026 7858 CC Charges $560.55
JimF080626 08/06/2026 4529 CC Charges $3,174.00
AndrewS080626 08/06/2026 9993 CC Charges $1,666.02
RobertG080626 08/06/2026 0760 CC Charges $834.25
KevinG080626 08/06/2026 5856 CC Charges $60.00
CrystiG080626 08/06/2026 8774 CC Charges $642.68
MollyJ080626 08/06/2026 4137 CC Charges $1,075.20
KaylaN080626 08/06/2026 5119 CC Charges $1,524.05
SerenaT080626 08/06/2026 0982 CC Charges $484.63
SusanM080626 08/06/2026 5564 CC Charges $743.16
FrancesC080626 08/06/2026 4202 CC Charges $76.76
JanetL080626 08/06/2026 9949 CC Charges $1,061.35
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
LeungK080626 08/18/2026 1733 CC Charges $540.24
KirstenS080626 08/06/2026 8069 CC Charges $279.04
BrantonC080626 08/06/2026 0233 CC Charges $2,254.31
MarilynP080626 08/06/2026 6763 CC Charges $1,815.76
EvaM080626 08/06/2026 3170 CC Charges $312.50
ZoeK080626 08/06/2026 1869 CC Charges $3,601.46
DMilesS080626 08/06/2026 3659 CC Charges $876.52
KrisG080626 08/06/2026 6959 CC Charges $491.71
TommyY08062026 08/06/2026 3675 CC Charges $1,344.54
MariahG080626 08/26/2026 7882 CC Charges $538.80
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$22,621.04
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating Cash)
$88.41
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating Cash)
$69.74
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating Cash)
$1,501.14
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating Cash)
$146.59
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating Cash)
$960.07
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating Cash)
$2,746.53
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating Cash)
$1,516.02
45840 08/28/2026 Open Accounts Payable Vision Service Plan $2,318.44 Invoice Date Description Amount
825624356 07/19/2026 August 2026 Vision Benefit 149 Enrollees $2,318.44 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$2,318.44
45841 08/28/2026 Open Accounts Payable Vision Service Plan $957.71 Invoice Date Description Amount
825624368 07/19/2026 August 2026 Vision Benefit 53 Enrollees $957.71 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$957.71
45842 08/28/2026 Open Accounts Payable Vision Service Plan $933.60 Invoice Date Description Amount
825635736 07/21/2026 August 2026 Vision Benefit 60 Enrollees $933.60 Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$933.60
45843 08/28/2026 Open Accounts Payable West Coast Code Consultants, Inc. $471.25 Invoice Date Description Amount
226-07-156-02 08/03/2026 Building Plan Review Services - DIVIDEND HOMES I - 2026/7
$471.25
Wednesday, September 9,
2026
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Payment Register
City of Cupertino
From Payment Date: 8/15/2026 - To Payment Date: 8/28/2026 Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$471.25
45844 08/28/2026 Open Accounts Payable WORLD JOURNAL SF LLC $225.00 Invoice Date Description Amount
2801729 08/17/2026 2026 Election Advertising $225.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating Cash)
$225.00
Type EFT Totals: 96 Transactions $1,076,635.98
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount Open 86 $243,091.86 $0.00
Reconciled 0 $0.00 $0.00
Voided 1 $17,920.00 $0.00
Stopped 0 $0.00 $0.00
Total 87 $261,011.86 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 96 $1,076,635.98 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 96 $1,076,635.98 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 182 $1,319,727.84 $0.00
Reconciled 0 $0.00 $0.00
Voided 1 $17,920.00 $0.00
Stopped 0 $0.00 $0.00
Total 183 $1,337,647.84 $0.00
Grand Totals:
Checks Status Count Transaction Amount Reconciled Amount Open 86 $243,091.86 $0.00
Reconciled 0 $0.00 $0.00
Voided 1 $17,920.00 $0.00
Stopped 0 $0.00 $0.00
Total 87 $261,011.86 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 96 $1,076,635.98 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 96 $1,076,635.98 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 182 $1,319,727.84 $0.00
Reconciled 0 $0.00 $0.00
Voided 1 $17,920.00 $0.00
Stopped 0 $0.00 $0.00
Total 183 $1,337,647.84 $0.00
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CITY OF CUPERTINO
Agenda Item
25-14330 Agenda Date: 9/15/2026
Agenda #: 9.
Subject: Second reading and enactment of an ordinance amending Municipal Code Chapter 2.88 Audit Committee Duties, Powers, and Responsibilities and Related Municipal Code Updates Conduct the second reading and enact Ordinance No. 26-2285: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING MUNICIPAL CODE CHAPTER 2.88 TO RENAME THE AUDIT
COMMITTEE AS THE AUDIT AND FINANCE COMMITTEE, UPDATE ITS DUTIES, POWERS, AND RESPONSIBILITIES, AND UPDATE THE DIRECTOR OF FINANCE TITLE" to:
1. Rename the Audit Committee as the "Audit and Finance Committee";
2. Modify Section 2.88.100(g) to read: “To review the City’s internal controls and internal audit reports.”
3. Add Section 2.88.100(i): “To review the use of emerging technologies such as artificial intelligence in the City’s financial reporting, internal controls over financial reporting, risk management, and compliance.”
4. Update Section 2.88.110 referencing Director of Administrative Services to Director of Finance CITY OF CUPERTINO Printed on 9/10/2026Page 1 of 1
powered by Legistar™
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FINANCE DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Meeting: September 15, 2026
Subject
Second reading and enactment of an ordinance amending Municipal Code Chapter 2.88 Audit Committee Duties, Powers, and Responsibilities and Related Municipal Code Updates
Recommended Action
Conduct the second reading and enact Ordinance No. 26-2285: "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING MUNICIPAL CODE CHAPTER 2.88 TO RENAME THE AUDIT COMMITTEE AS THE AUDIT
AND FINANCE COMMITTEE, UPDATE ITS DUTIES, POWERS, AND
RESPONSIBILITIES, AND UPDATE THE DIRECTOR OF FINANCE TITLE" to:
1. Rename the Audit Committee as the "Audit and Finance Committee";
2. Modify Section 2.88.100(g) to read: “To review the City’s internal controls and internal audit reports.”
3. Add Section 2.88.100(i): “To review the use of emerging technologies such as artificial intelligence in the City’s financial reporting, internal controls over financial reporting, risk management, and compliance.”
4. Update Section 2.88.110 referencing Director of Administrative Services to Director of Finance
Background
On September 1, 2026, the City Council conducted the first reading of Ordinance No. 26- 2285. The ordinance renames the Audit Committee as the Audit and Finance Committee, updates its duties, powers, and responsibilities, and updates the Director of Finance title in the Municipal Code. The City Council amended proposed Section 2.88.100(I) to add “emerging technologies such as” before “artificial intelligence.” The City Council unanimously approved the proposed ordinance as amended on first reading. The September 1, 2026 staff report is included as Attachment B for additional background.
Next Steps
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Final adoption is subject to a second reading. If the City Council approves the proposed ordinance (Attachment A) at the second reading, the ordinance will become effective thirty days after adoption.
Sustainability Impact
No sustainability impacts.
Fiscal Impact
No fiscal impact.
City Work Program Item/Description
None
City Council Goal
Fiscal Strategy
TBD Item:
No
California Environmental Quality Act
Not applicable.
_____________________________________
Prepared by: Jonathan Orozco, Director of Finance
Reviewed by: Kirsten Squarcia, Deputy City Manager
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A – Draft Ordinance
B – September 1, 2026 Staff Report
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1 ORDINANCE NO. 26‐2285
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING MUNICIPAL CODE CHAPTER 2.88 TO RENAME THE AUDIT COMMITTEE AS THE AUDIT AND FINANCE COMMITTEE, UPDATE ITS DUTIES, POWERS, AND RESPONSIBILITIES, AND UPDATE THE DIRECTOR OF FINANCE TITLE
The City Council of the City of Cupertino finds that:
1. On May 20, 2025, the City Council directed the Aud it Committee to consider
amendments to its duties, powers, and responsibilities and recommend changes for City Council consideration.
2. On July 28, 2025, the Audit Committee unanimously recommended amendments to Chapter 2.88 of the Cupertino Municipal Code to: (1) rename the “Audit Committee
” as the “Audit and Finance Committee”; (2) clarify Section 2.88.100(g) regarding oversight of the City’s internal controls and internal audit reports; and (3) add a new provision regarding the review of artificial intelligence as it relates to financial management, internal controls, risk, and compliance.
3. On Octobe
r 7, 2025, the City Council considered the proposed amendments and referred additional matters to the Audit Committee for further consideration, including meeting frequency and potential expanded financial oversight responsibilities.
4. On April 27, 2026, the Audit Committee considered the additional matters referred by the City Council and unanimously recommen ded retaining the three previously proposed Municipal Code amendments and maintaining the Committee’s existing meeting frequency.
5. The City Council subsequently renamed the Department of Administrative Services as the Department of Finance and retitled the Director of Administrative Services as the Director of Finance. Section 2.88.110 is amended to reflect the current position title.
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Ordinance No. 26‐2285
6. The proposed amendments modernize and clarify the Audit Committee’s duties, powers, and responsibilities and reflect its broader role in financial and audit‐ related oversight.
NOW, THEREFORE, THE CITY COUNCIL OF THE OF CITY OF CUPERTINO DOES ORDAIN AS FOLLOWS:
SECTION 1. Adoption.
The Cupertino Municipal Code is hereby amended as set forth in Attachment A.
SECTION 2: Severability and Continuity.
The City Council declares that each section, sub‐section, paragraph, sub‐paragraph, sentence, clause and phrase of this ordinance is severable and independent of every other section, sub‐section, paragraph, sub‐paragraph, sentence, clause and phrase of this ordinance. If any section, sub‐section, paragraph, sub‐paragraph, sentence, clause or phrase of th is ordinance is held invalid, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, the City Council declares that it would have adopted the remaining provisions of this ordinance irrespective of such portion, and further declares its express intent that the remaining portio
ns of this ordinance should remain in effect after the invalid portion has been eliminated. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Cupertino Municipal Code, these provisions shall be construed as continuations of those provi sions and not as an amendment to or readoption of the earlier provisions.
SECTION 3: California Environmental Quality Act.
This Ordinance is not a project under the requirements of the California Environmental Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has no potential for resulting in physical change in the environment. In the event that this Ordinance is found to be a project under CEQA, it is subj ect to the CEQA exemption
contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility that the action approved may have a significant effect on the environment. CEQA applies only to actions which have the potential for causing a significant effect on the environment. Where it can be se en with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. In this circumstance, the proposed action would have 232
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Ordinance No. 26‐2285
no or only a de minimis effect on the environment. The foregoing determination is made by the City Council in its independent judgment.
SECTION 4: Effective Date.
This Ordinance shall take effect thirty days after adoption as provided by Government Code Section 36937.
SECTION 5: Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code Section 36933, a summary of this Ordinance may be prepared by the City Clerk and published in lieu of publication of the entire text. The City Clerk shall post in the office of the City Clerk a certified copy of the full text of the Ordinance listing the names of the City Council members voting for and against th e
ordinance.
INTRODUCED at a regular meeting of the Cupertino City Council on September 1, 2026 and ENACTED at a regular meeting of the Cupertino City Council on ______, 2026 by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
______________________
Kitty Moore, Mayor
City of Cupertino
________________________
Date
ATTEST:
_______________________
Lauren Sapudar, City Clerk
________________________
Date
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Ordinance No. 26‐2285
APPROVED AS TO FORM:
_______________________
Floy Andrews, Interim City Attorney
Aleshire & Wynder, LLP
________________________
Date
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Attachment A –
Amendments To Municipal Code Section 2.88 Title and Sections 2.88.010, 2.88.020,
2.88.030, 2.880.60, 288.070, 2.88.100, 2.88.110, and 2.88.120
CHAPTER 2.88: AUDIT AND FINANCE COMMITTEE
2.88.010 Established–Composition.
A. The Audit and Finance Committee of the City is established. The Audit and Finance Committee shall consist of five members as follows:
1. Two City Council members;
2. A minimu
m of Two and a maximum of three at large members who are not officials or employees of the City nor cohabit with, as defined by law, nor be related by blood or marriage to, any member of the committee, the City Manager or the staff person or persons assigned to th
e committee.
2.88.020 At Large Member–Qualifications.
An Audit and Finance Committee at large member is not required to be a Cupertino resident. In selecting an at large member, the City Council shall give priority to individuals who have substantial accounting, audit, or in vestment experience,
preferably in connection with a governmental agency.
2.88.030 Terms of Office.
A. Audit and Finance Committee members serve at the pleasure of the City Council.
The term of office of the members of the Audit and Finance Committee shall be for four years commencing on the date of their respective appointme nts to the Audit and
Finance Committee and shall end on January 30th of the year the terms are due to expire. No Audit and Finance Committee member shall serve more than two consecutive terms unless he or she has been appointed to the committee to fill an unexpired term of less than two years.
B. The appointment, reappointment and rules governing in cumbent members of the
Audit and Finance Committee are governed by the Resolution of the City Council which governs advisory bodies.
2.88.040 Members–Vacancy Prior to Expiration of a Term.
If a vacancy occurs other than by expiration of a term, it shall be filled by the City Council’s appointment for the unexpired portion of the term.
2.88.050 Chairperson.
The commi
ttee shall elect its chairperson and vice chairperson from among its members and shall appoint a secretary. Terms of the chairperson and vice chairperson shall be for 235
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Ordinance No. 26‐2285
one year. Upon approval of the City Council, the City Manager may appoint a secretary who need not be a member of the committee.
2.88.060 Meetings.
A. The Audit and Finance Committee shall establish a regular time and place of meeting and rules of conduct thereof and shall hold at least one reg ular meeting quarterly.
B. A majority of the Audit and Finance Committee shall constitute a quorum for the purpose of transacting the business of the committee.
2.88.070 Compensation–Expenses.
Members shall serve on the Audit and Finance Committee without compensation, but all necessary expenses reasonably incurred by them while acting in their official capacity shall be paid by appropriate action of the City Council.
2.88.080 Majority Vo
te Required.
A majority vote of the quorum is required to approve a recommendation on any matter that is presented to the committee which requires a vote.
2.88.090 Records.
The committee shall keep an accurate record of its proceedings and transactions and shall rende
r such reports to the City Council and Planning Commission as may be required. These records shall be filed with the City Clerk.
2.88.100 Duties–Powers–Responsibilities.
The powers and functions of the Audit and Finance Committee shall be as follows:
A. To review the annual audit report and management letter; B. To recommend appoi
ntment of auditors;
C. To review the Quarterly Treasurer’s investment report; D. To recommend a budget format;
E. To review City investment policies and internal controls of such policies; F. To recommend appointment of internal auditors;
G. To review the City’s internal controls and internal audit reports; H. To review quarterly Fraud, Waste, and Abu
se Program reports;
I. To review the use of emerging technologies such as artificial intelligence in the City’s financial reporting, internal controls over financial reporting, risk management, and compliance.
2.88.110 City Staff Assistance.
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The Audit and Finance Committee shall have available to it such assistance of City staff as may be required to perform its functions, the staff assignments and administrative procedures to be under the general direction and supervision of the Director of Finance.
2.88.120 Procedural Rules.
The Audit and Finance Committee may adopt from time to time such rules of procedure as it may deem necessary to properly exercise its powers and duties. Such rules shall be subject to approval by the Council before becoming effective. All such rules shall be kept on file with the chairperson of the Audit and Fi nance Committee, the
Mayor, and the City Clerk and a copy thereof shall be furnished to any pers on upon
request.
2.88.130 Effect.
Nothing in this chapter shall be construed as restricting or curtailing any powers of the City Council or City officers.
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FINANCE DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Meeting: September 1, 2026
Subject
Introduction of an ordinance amending Municipal Code Chapter 2.88 Audit Committee Duties, Powers, and Responsibilities and Related Municipal Code Updates Recommended Action
Introduce and conduct the first reading of Ordinance No. 26-XXXX "AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING
MUNICIPAL CODE CHAPTER 2.88 TO RENAME THE AUDIT COMMITTEE
AS THE AUDIT AND FINANCE COMMITTEE, UPDATE ITS DUTIES,
POWERS, AND RESPONSIBILITIES, AND UPDATE THE DIRECTOR OF FINANCE TITLE" to:
1. Rename the Audit Committee as the "Audit and Finance Committee";
2. Modify Section 2.88.100(g) to read: “To review the City’s internal controls and internal audit reports.”
3. Add Section 2.88.100(i): “To review the use of artificial intelligence in the City’s financial reporting, internal controls over financial reporting, risk management, and compliance.”
4. Update Section 2.88.110 referencing Director of Administrative Services to Director of Finance
Background
On May 20, 2025, the City Council directed the Audit Committee to consider amendments to its scope of duties and recommend changes for Council’s consideration. Following this directive, the Audit Committee engaged in a series of discussions, informed by Government Finance Officers Association (GFOA) best practices and input from the City’s internal auditors, Baker Tilly.
During the July 28 , 2025, meeting, the Audit Committee unanimously voted to recommend three specific changes to its duties, powers, and responsibilities: (1) renaming the committee as the “Audit and Finance Committee” to reflect its broader oversight role, (2) clarifying Section 2.88.100(g) to ensure clear oversight of the City’s internal controls and audit reports, and (3) adding a new provision related to the review of artificial intelligence as it relates to financial management, internal controls, risk, and compliance. 238
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On October 7, 2025, the City Council conducted a study session on the proposed amendments and referred additional items back to the Audit Committee for further consideration, including potential expanded financial oversight responsibilities and meeting frequency. Specifically, Council requested the Audit Committee to consider:
- Increasing the regular meeting frequency from four to up to six meetings per year, with flexibility to cancel meetings if there is no business; - Expanding the Committee’s financial oversight role to include review of the City’s operating and capital budgets, long-term financial forecasts, reserve policies, and major financial transactions;
- Considering the establishment of a budget subcommittee; and - Providing direction that Treasurer’s Reports and Investment Reports will be placed on the City Council agenda Consent Calendar for receipt, rather than as informational memoranda. This change has been implemented.
On April 27, 2026, the Audit Committee considered the additional items referred by the City Council. Following discussion, the Committee unanimously recommended retaining the three previously proposed Municipal Code amendments and maintaining the existing quarterly meeting schedule rather than increasing the number of regular meetings. The Committee also recommended utilizing the City's Internal Audit Work Program as an alternative means of providing additional financial and operational oversight.
Separately, as part of the City's recent departmental reorganization, the Department of Administrative Services was renamed the Department of Finance and the Director of Administrative Services was retitled Director of Finance. Section 2.88.110 of the Municipal Code currently references the Director of Administrative Services and is therefore proposed to be updated to reflect the current position title. This is an administrative update and does not change the duties or responsibilities established by Chapter 2.88.
Consistent with that direction, additional internal audit projects were subsequently considered by the Audit Committee at its July 27, 2026 meeting. The proposed Internal Audit Work Program, including the associated request for additional funding, will be presented separately to the City Council on September 15, 2026.
Analysis
The originally proposed amendments are intended to modernize the C ommittee’s scope and align it with evolving best practices in public sector financial oversight. Specifically:
- Name change: Renaming the C ommittee as the “Audit and Finance Committee” signals its role in both financial and audit-related oversight. - Section 2.88.100(g): Clarifying this section strengthens accountability around the City’s system of internal controls while maintaining existing oversight of internal audit reports.
- Section 2.88.100(i): Adding this new duty recognizes the increasing use of artificial intelligence tools in financial reporting, internal controls, risk management, and compliance, and ensures the committee remains equipped to evaluate emerging risks and opportunities.
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In response to the City Council's October 7, 2025 direction, the Audit Committee reconsidered its meeting frequency and potential expansion of its financial oversight responsibilities. After discussion, the Committee unanimously recommended maintaining its existing quarterly meeting schedule and did not recommend establishing a budget subcommittee or expanding the Committee's direct involvement in the City's annual budget process.
Instead, the Committee recommended utilizing the City's Internal Audit Work Program to provide additional independent review of financial and operational areas. This approach maintains the Committee's oversight role while leveraging the expertise of Baker Tilly, the City's contracted internal auditor, to conduct targeted reviews identified through the annual work program.
At its July 27, 2026 meeting, the Audit Committee considered additional projects for inclusion in the Internal Audit Work Program. The proposed work program and related funding request will be presented separately to the City Council on September 15, 2026.
Next Steps
If the proposed Municipal Code amendments are introduced, staff will return to the City Council
for second reading and adoption of the ordinance. Separately, the Audit Committee's recommended Internal Audit Work Program and associated funding request will be presented to the City Council on September 15, 2026.
Sustainability Impact
No sustainability impacts.
Fiscal Impact
No fiscal impact.
City Work Program Item/Description
None
City Council Goal
Fiscal Strategy
California Environmental Quality Act
Not applicable.
_____________________________________
- Section 2.88.110: Currently references the Director of Administrative Services i n connection with staff support for the Committee. The proposed amendment updates the title to Director of Finance to reflect the City's current organizational structure. The amendment is administrative and does not modify the authority, duties, or responsibilities of the position.
Prepared by: Jonathan Orozco, Director of Finance
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Reviewed by: Kirsten Squarcia, Deputy City Manager
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A – Draft Ordinance (Redline)
B – Draft Ordinance (Clean)
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CITY OF CUPERTINO
Agenda Item
26-15350 Agenda Date: 9/15/2026
Agenda #: 10.
Subject: Receipt of Grants Management Internal Controls Review Final Report Receive the Grants Management Internal Controls Review Final Report CITY OF CUPERTINO Printed on 9/10/2026Page 1 of 1
powered by Legistar™
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FINANCE DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3120
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: September 15, 2026
Subject
Receipt of Grants Management Internal Controls Review Final Report Recommended Action
Receive the Grants Management Internal Controls Review Final Report Background
The City of Cupertino’s Fiscal Year (FY) 2024-25 Internal Audit Program recommended a project to assess internal controls over the City’s grants management activities, including compliance with policies, procedures and best practices. The City’s internal auditor, Baker Tilly conducted a review between June and October 2025 and tested procedures in FY 2025-26. The Finance Department provided feedback on the initial report in March and July 2026. The final Grants Management Internal Controls Review R eport (Attachment A) was received in July 2026 and presented to the Audit Committee on July 28, 2026, resulting in a recommendation for the City Council to accept the final report.
Reasons for Recommendation and Available Options
Citywide s taff, including management and Finance , participated in a thorough grants management review conducted by Baker Tilly. Combined with the management responses in 2026, this resulted in a detailed final report that guides opportunities for enhancing the City’s grants management policies, procedures and implementation of best practices. Enhancing grants management systems builds opportunities for revenue increase and reduces risk due to errors.
As discussed at the July Audit Committee meeting and noted in the final Grants Management Internal Controls Review report (“report”), the City resolved some recommendations following the testing period through changes to personnel, policy, and procedures, including hiring a Grants Analyst in December 2025.
The report commends the City on several well-designed internal controls including:
• Executive oversight and approval for grant applications • Record retention that indicates audit readiness
• Segregation of duties in invoice processes, reducing risk of errors • Hand-offs designed to reduce risk associated with staff transitions 243
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Key recommendations from the report for the coming 6 to 18 months are also identified with the City’s current progress and planned actions towards resolution:
• Develop and implement standardized grants management policies and procedures and continuity plans. Standardize grant documentation and recordkeeping. o Standardized citywide grants management procedures are in development with an anticipated release in Fall 2026. This includes delineated roles, standardized documentation and procedures for the full grants lifecycle. • Centralize grant opportunity identification and monitoring o Primarily led by the Grant Analyst and continued grant identification through department staff
• Enhance grant tracking and documentation practices
o Grant tracking procedures are in development, with the possibility of advancements through the City’s upcoming Tyler Technologies Enterprise Resource Planning system with planned go-live in Fall 2027 • Implement structured grant management training
o Training under development with an anticipated rollout in Fall 2026 • Formalize grant application and approval workflow
o The Council Grants Policy was updated in May 2026, governing approval of application, acceptance and reporting of grants
• Establish consistent internal review and approval processes for grant reporting o Staff are establishing standardized citywide grants management procedures • Strengthen subrecipient monitoring and documentation
o The City imple mented a solution for data management support including data storage and compliance documentation for subrecipients that will be utilized by the Housing Division.
By accepting the report, C ouncil will allow staff to use the recommendations as a guide for ensuring robust grants management systems that reduce risks for the City and align with departmental needs.
Sustainability Impact
No sustainability impact
Fiscal Impact
There is no fiscal impact on this item.
To follow -up on outstanding recommendations and as sess pr ogress in implementing grants management recommend ations, please refer to the separate staff report item that will be presented to Council this evening on FY 2026-27 Internal Audit Work Plan.
City Work Program (CWP) Item/Description
FY 25-26 Grants Analyst: Explore a Grants Analyst position 244
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Council Goal:
Fiscal Strategy
TBD Item:
No.
California Environmental Quality Act
The proposed action does not constitute a “project” subject to CEQA _____________________________________
Prepared by: Veena Raghavan, Grants Analyst
Reviewed by: Jonathan Orozco, Director of Finance
Floy Andrews, Interim City Attorney (As needed)
Kirsten Squarcia, Deputy City Manager
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A – Grants Management Internal Controls Review Report
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As of June 3, 2025, Moss Adams LLP has merged with Baker Tilly.
FINAL REPORT
City of Cupertino
GRANTS MANAGEMENT INTERNAL CONTROLS REVIEW
July 20, 2026
Baker Tilly Advisory Group, LP
999 Third Avenue, Suite 2800
Seattle, WA 98104
(206) 302-6500
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Grants Management Internal Controls Review Report
FOR INTERNAL USE OF THE CITY OF CUPERTINO ONLY
Table of Contents
I. Executive Summary 1
II. Scope and Methodology 4
III. Internal Controls Review 6
Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, operate under an alternative practice structure and are members of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a licensed CPA firm that provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and consulting services to their clients and are not licensed CPA firms.
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I. Executive Summary
The City of Cupertino (the City) contracted Baker Tilly to assess the internal controls over the City’s grants management activities for compliance with policies and procedures and best practices. This included reviewing the application, review, administration, and reporting processes as well as assessing the overall adequacy of the grants management function. The internal controls review took place between June and October 2025.
As of June 30, 2024, the City's operating grants and contributions constituted approximately 25% of its total program revenues, or $8,350,734 out of $34,401,318. Grants management typically encompasses processes such as grant application and award administration, compliance monitoring, expenditure tracking, documentation and recordkeeping, and financial reporting. These processes are essential to ensure that grant funds are used in accordance with grantor requirements and applicable regulations. Effective internal controls over grants management are critical for safeguarding grant resources, maintaining accurate financial records, and supporting the integrity of the City’s Annual Comprehensive Financial Report (ACFR). Implementing comprehensive controls helps mitigate risks of misstatement, noncompliance, and misappropriation of funds, ultimately enhancing the City’s financial accountability and transparency to stakeholders.
The City currently employs a primarily decentralized approach to grants management, where individual programs and departments are responsible for the end-to-end management of their respective grants. This includes administering grant application and award, monitoring compliance, tracking and approving expenditures, preparing and submitting required reports, and maintaining documentation in accordance with grantor requirements and applicable regulations. The Finance Department provides centralized financial support by tracking grant revenues and budgets within the Enterprise Resource Planning (ERP) system and producing budget-to-actual reports to assist departments in financial oversight. While many departments maintain organized electronic folders and utilize spreadsheets for grant tracking, these practices vary and are not fully standardized or integrated across the City.
Recognizing opportunities to strengthen internal controls and improve consistency, the City is planning to hire a Grants Management Analyst to formalize and centralize key aspects of the grants management function. This role is expected to support standardized grant opportunity identification and monitoring, enhance documentation and recordkeeping practices, enforce segregation of duties, and coordinate training programs.
The review of internal controls was completed in accordance with Standards for Consulting Services established by the American Institute of Certified Public Accountants (AICPA). As such, this work was not an audit of internal controls that resulted in a formal opinion or other form of assurance.
Specific areas where controls were reviewed included:
• Grant Application and Award Approval
• Compliance Monitoring and Reporting
• Expenditure Authorization and Tracking
• Documentation and Recordkeeping
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• Financial Reporting and Reconciliation
• Overall Grants Management Control Environment
Specific departments where controls were reviewed included the Finance, Public Works, and Housing Division departments. These departments were selected for review due to their critical roles in the City’s grants management environment. Finance is responsible for supporting accounting, financial reporting, and budget monitoring for all City grants, providing centralized financial oversight. Public Works and the Housing Division were selected because they receive and administer a substantial portion of the City’s overall grant funding, making their grant management practices particularly impactful on the City’s financial accountability and compliance.
The City appeared to have internal controls developed for many grants management functions and was in the process of implementing additional internal controls in this area. Per interviews, the planned hiring of the Grants Management Analyst is to help formalize the grants management function and to assist in implementing these additional internal controls. Based on the review performed, the following are examples of commendable activities that appeared to have well-designed internal controls:
• The City requires City Manager approval for grant applications, supporting executive oversight. • Departments seemed to maintain organized electronic folders for grant documentation, aiding record retention and audit readiness.
• Finance tracks grant revenues and budgets within the ERP system, facilitating centralized financial management.
• Project managers are generally responsible for monitoring grant expenditures and compliance, providing operational accountability.
• A quarterly grants tracking spreadsheet is maintained and reviewed to monitor statuses and deadlines, supporting timely reporting.
• Segregation of duties appeared to be practiced in invoice review and approval, reducing risk of errors or unauthorized transactions.
• Recruitment of a Grants Management Analyst appeared aimed at centralizing oversight and enhancing internal controls.
• The City’s grant reimbursement packets undergo multiple levels of review before submission, supporting accuracy.
• Training resources from federal agencies appeared to be utilized to educate staff on grant compliance requirements.
• Departments appeared to prepare handoff lists to mitigate risks associated with staff turnover.
Similar to many other cities, there is an opportunity to strengthen controls, policies and procedures, and documentation. While our review identified gaps in internal controls of varying degrees across the departments reviewed, it is important to acknowledge that the City appeared to have internal controls developed for many functions. However, enhancing the documentation of these controls will strengthen this foundation and promote greater consistency and effectiveness in operations.
Suggested priorities to address over the next six to 18 months include, but are not limited to:
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• Develop and Implement Standardized Grants Management Policies and Procedures and Continuity Plans
○ Establish comprehensive, documented grants management policies and procedures that apply to all departments, including those with limited grant activity, to ensure consistency and reduce reliance on informal practices.
○ All departments should develop continuity plans and implement cross-training and handoff lists to maintain grant management activities during staff absences or transitions. • Centralize Grant Opportunity Identification and Monitoring ○ Centralize the process for identifying, tracking, and communicating grant opportunities, using a consolidated system to ensure departments are aligned with City priorities and deadlines. • Enhance Grant Tracking and Documentation Practices:
○ Departments should maintain dedicated tracking spreadsheets and complete electronic grant files for each active grant, and the City should conduct regular oversight to verify that documentation is accurate and complete.
• Standardize and Enforce Segregation of Duties Across Departments:
○ Departments should clearly define and separate responsibilities for key grant management activities, and where staffing is limited, use compensating controls such as supervisory review or independent reconciliation.
• Standardize Grant Documentation and Recordkeeping Policies:
○ Implement formal policies for organizing, retaining, and securing grant documents, and use a centralized electronic folder structure to improve accessibility and audit readiness. • Implement Structured Grant Management Training Programs:
○ Provide mandatory, tailored training for all staff involved in grant management, covering internal processes, compliance requirements, and best practices, with periodic refresher courses.
• Formalize Grant Application and Approval Workflows:
○ Standardize the workflow for grant application preparation and approval, ensuring that required executive authorizations are consistently documented and retained. • Establish Consistent Internal Review and Approval Processes for Grant Reporting:
○ All grant reports and reimbursement requests should be subject to formal internal review and approval, with designated reviewers and documentation of the approval process. • Strengthen Subrecipient Monitoring and Documentation:
○ Distribute monitoring responsibilities for subrecipients, maintain complete documentation of contracts and payments, and formalize Council approval and payment tracking procedures. 250
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II. Scope and Methodology
The scope of our grants management internal controls review included an evaluation of the City’s key grants management internal controls, to determine the general adequacy of internal controls and identify areas warranting more in-depth review in the future. Our review included the following functional areas:
• Grant Application and Award Approval
• Compliance Monitoring and Reporting
• Expenditure Authorization and Tracking
• Documentation and Recordkeeping
• Financial Reporting and Reconciliation
• Overall Grants Management Control Environment
For each functional area assessed, we conducted a review of key controls which included:
• Identifying control objectives in specific areas and controls that would satisfy each objective • Reviewing policies and procedures
• Examining relevant documentation in support of select key controls • Performing control walkthroughs to observe the design of key controls and understand workflow processes
• Obtaining an understanding of the characteristics of each relevant control activity, including who performs it, how often it is designed to operate, whether it is designed to mitigate fraud, whether it is a manual or programmed (automated) control, and whether it is a preventive, detective, or corrective control
• Assessing whether the controls in place would prevent or detect errors • Providing recommendations on key controls that need to be implemented or changed The work performed included interviews with employees involved in managing functions and processing key transactions in the following departments:
• Finance
• Public Works
• Housing Division
In addition to the interviews conducted, the following procedures performed to assess compliance with controls and policies related to grants management:
• A sample of nine grants received by the City and five subrecipient grants awarded by the City, were assessed for adherence to select applicable control and policy requirements • The sample of nine grants received was evaluated for proper application procedures, documentation, expenditure tracking, and compliance with select established grant management controls and policies
• The sample of five subrecipient grants was assessed for proper authorization and monitoring 251
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In support of the internal controls review, the matrix in Section III provides results and includes:
• Control objectives
• Control issues
• Corresponding recommendations
• Likelihood of occurrence
• Impact of occurrence
“Likelihood of occurrence” is defined as the probability of a negative event occurring. “Impact of occurrence” is defined as the level of significance if a negative event occurs. Risk levels of low, moderate, or high were used to rate the likelihood and impact of occurrence for each control issue.
Beyond the controls noted within this report as an issue, additional controls were reviewed without exception. It should be noted that many controls were reviewed multiple times in relevant, separate department reviews, but not all controls or departments were reviewed. The departments selected provide a broad understanding of the City’s grants management control environment. Key controls with exception conditions are reported in this document. 252
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III. Internal Controls Review
NO. CONTROL OBJECTIVE CONTROL ISSUE RECOMMENDATION
OCCURRENCE
LIKELIHOOD
IMPACT OF
OCCURRENCE
Overall Grants Management Controls
1 Grant management
processes are formalized
and consistent across
departments, regardless of
grant volume or diversity in
purpose, funding source, or
dollar amount. Whether a
department manages a
large federal infrastructure
grant, a small community
funding grant, or any other
type of grant with varying
requirements and funding
levels, it follows
standardized policies and
procedures to ensure
effective oversight,
compliance, and
accountability.
The City currently lacks formal,
City-wide grants management
policies and procedures (P&Ps).
As a result, departments with low
grant volume or specialized
grants, such as Planning and
Information Technology (IT), rely
heavily on informal practices and
individual knowledge. This
increases continuity risks during
staff absences or transitions.
While larger departments may
have more established practices,
the absence of City-wide P&Ps
disproportionately affects smaller
departments, highlighting the
need for both City-wide policies
and tailored departmental
procedures to ensure consistent
and resilient grants
management.
The City should develop and implement
standardized, City-wide grant management
policies and procedures to provide a
consistent framework for all departments.
While some departments currently manage
grants more frequently, their department-
specific procedures are not formally
documented and should be formalized to
ensure consistency and accountability.
Additionally, departments with limited grant
activity, such as Planning and IT, should
create tailored procedures that clearly
define roles, responsibilities, and specific
processes for grant application, monitoring,
and reporting to ensure compliance with
City-wide policies and reduce reliance on
individual knowledge.
All departments should also establish
formal grant management continuity plans
that include comprehensive documentation,
cross-training, and periodic knowledge
transfer sessions. This approach will help
ensure seamless continuation of grant
management activities during staff
absences or transitions, reducing
operational risks and enhancing
organizational resilience.
High High
2 Grants management
functions, including grant
opportunity identification
Grants management functions
are decentralized, with grant
opportunity identification relying
The City should centralize certain grants
management functions, potentially under
the planned Grants Management Analyst
High High
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LIKELIHOOD
IMPACT OF
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and monitoring, are
centralized to improve
oversight, coordination,
and control and alignment
with City priorities.
on informal networks and
disparate departmental
processes. This increases the
risk of inconsistent controls,
missed funding opportunities,
and lack of strategic alignment
across departments.
position. This centralized function should
include formalized grant opportunity
identification and monitoring through a
consolidated database or tracking system
that captures available grants, deadlines,
eligibility criteria, and application status.
Regular communication and updates
should be provided to all departments to
ensure alignment with City priorities and
reduce the risk of missed opportunities.
This communication and decision-making
process should be documented to ensure
grant applications and acceptances align
with City priorities and Council direction.
Centralization will improve consistency in
policies and procedures, enhance
oversight, and support strategic resource
allocation.
3 All grants received,
including report due dates,
period of availability and
budget-to-actual financial
data, are consistently
tracked throughout their
lifecycle. Comprehensive
grant reporting packets are
maintained electronically,
in a centralized repository,
and contain all grant-
related documentation,
such as applications,
contracts, invoices, and
approvals.
The City does not track all key
grant information in a consistent
manner and does not deploy a
centralized repository to maintain
complete grant reporting packets
resulting in missing grant
documentation.
Our testing found that four of
nine grants received were not
supported by a dedicated
tracking spreadsheet. In
addition, all nine grant reporting
packets lacked complete
documentation. Missing items
included things such as grant
applications, executed contracts,
and documented approvals.
The City should require all departments to
maintain dedicated, up-to-date tracking
spreadsheets for each active grant that
consistently capture key grant information,
such as report due dates, period of
availability, and budget-to-actual financial
data. In addition, departments should
include required supporting documents
such as invoices and signed agreements,
in their grant reporting packets. All grant
tracking spreadsheets and supporting
documentation should be stored
electronically and in a centralized
repository to ensure consistency,
accessibility, and audit readiness across
the organization.
To ensure consistent adherence, the City
should establish regular oversight
Moderate Moderate
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OCCURRENCE
LIKELIHOOD
IMPACT OF
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mechanisms, such as periodic audits or
reviews, to verify that all grants are actively
tracked, and that required documentation is
properly retained across all departments.
This approach will address root causes by
promoting accountability, reducing risks of
incomplete or inaccurate reporting, and
supporting compliance with grantor
requirements.
4 Segregation of duties is
established and
consistently applied in
grant management
activities.
Segregation of duties appears to
vary by department and grant
type; smaller grants or
community funding appear to
often be managed entirely by
one individual, increasing the
risk of errors or misappropriation.
The City should require that all
departments that manage grants
adequately segregate duties. Multiple
individuals should participate in critical
grant management activities such as
application approval, expenditure
authorization, and reporting. In cases
where staffing is limited, compensating
controls such as periodic supervisory
reviews or independent reconciliations,
should be implemented.
All roles and responsibilities should be
clearly defined in the City-wide grants
management policies and procedures to
ensure that no one individual is responsible
for incompatible duties.
High Moderate
5 Grant tracking and
monitoring systems are
integrated, comprehensive,
and efficient.
Departments primarily use
spreadsheets or electronic
folders for grant tracking, lacking
integration with financial systems
and detailed compliance
checkpoints.
An assessment of current grant tracking
practices and available technology
solutions should be conducted to identify
opportunities for improved integration and
efficiency. Implementing a centralized grant
management system, or enhancing existing
ERP functionalities, can provide significant
benefits, such as enabling real-time
tracking of grant applications, budgets,
expenditures, compliance requirements,
High Moderate
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LIKELIHOOD
IMPACT OF
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and reporting deadlines. System integration
can also improve data accuracy, reduce
manual entry errors, and support
comprehensive monitoring and reporting of
grant performance.
If implementing a new system or enhancing
ERP functionalities is not feasible at this
time, the City should establish a centralized
electronic repository for grant files and
tracking spreadsheets, which may help
address finding number six below. This
repository should be accessible to all
relevant staff and used to consistently
maintain tracking spreadsheets and to
store key grant documentation, including
applications and related approvals,
budgets, expenditure support, grant reports
and supporting documentation, and other
support to demonstrate compliance with
grant requirements. Centralizing grant
documentation in this manner will improve
data accuracy, streamline oversight,
support compliance, and enhance
monitoring of grant performance.
6 Grant recordkeeping is
standardized, accessible,
and secure.
Based on interviews, most
departments appear to have
processes in place to store
documentation electronically, but
there is a lack of standardized
organization and retention
policies across departments,
potentially posing challenges
during audits or staff transitions.
Currently, based on interviews,
there is no centralized City-wide
file location or standardized file
Formal policies governing the organization,
retention, and security of grant-related
documentation are essential. These
policies should specify document types to
be retained, retention periods in
compliance with legal and grantor
requirements, and procedures for secure
storage and disposal.
Implementing a centralized repository for
electronic document management with
standardized folder structures, version
control, and role-based access permissions
Moderate Moderate
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IMPACT OF
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structure for retaining grant
documents; instead, each
department is responsible for
establishing and maintaining its
own documentation on individual
drives.
will enhance accessibility and protect
sensitive information. Regular audits of
documentation practices should be
conducted to ensure compliance and audit
readiness.
7 Staff receive structured
training on grant
management and
compliance requirements.
Grant-related training appears to
be minimal and mostly self-
directed or external; limited
internal training may lead to
inconsistent knowledge, reliance
on informal learning, and grant
noncompliance.
A comprehensive internal training
curriculum focused on the City’s specific
grant management processes, appropriate
uses of grant funds, compliance
obligations, and best practices should be
designed and rolled out.
Training should be mandatory for all staff
involved in grant activities and cover topics
such as federal and state grant regulations,
internal control requirements,
documentation standards, and use of grant
management systems. Incorporating
refresher courses and updates on
regulatory changes will further enhance
staff competency, reduce reliance on
informal learning, and promote consistent
policy application across departments. This
will improve staff competency, consistency,
and reduce compliance risks.
Moderate Moderate
8 Grant application and
approval processes are
formalized and
documented.
Application approvals require
City Manager authorization but
appear to lack formal workflows
and standardized
documentation, risking
inconsistencies and
accountability gaps. Of the nine
grants tested, four did not have
documentation supporting that
the City Manager approved the
Formalized workflows for grant application
preparation, approval, and submission
should be developed, clearly delineating
required review steps, responsible parties,
and approval thresholds.
City Manager authorization and other
executive approvals must be consistently
documented in writing and retained in the
grant file. Utilizing standardized forms or
electronic workflow tools will facilitate
Moderate Low
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NO. CONTROL OBJECTIVE CONTROL ISSUE RECOMMENDATION
OCCURRENCE
LIKELIHOOD
IMPACT OF
OCCURRENCE
related grant application. tracking and audit trails. These measures will improve accountability, reduce
inconsistencies, and support effective
governance over grant pursuits.
9 Grant reporting undergoes
consistent internal review
and approval prior to
submission.
Review processes vary widely;
some departments have formal
departmental reviews, others
submit reports directly with
minimal internal review,
increasing risk of errors or
noncompliance.
Standardized procedures requiring all grant
reports, reimbursement requests, and
related submissions to undergo formal
internal review and approval should be
implemented. This process must include
verification of compliance with grant terms,
accuracy of financial data, and
completeness of supporting
documentation.
Designated reviewers and approvers with
appropriate expertise and authority should
be assigned, and documentation of reviews
and approvals maintained. Consistent
application of these procedures will reduce
errors and enhance compliance.
Moderate Moderate
Management Response to Overall Grants Management Control Issues and Recommendations Since the time of this review, the City has hired a Management Analyst and has implemented:
• An updated Citywide Grants Policy governing grant application and approval authority and overall grants guidance • Formalized grant opportunity identification, monitoring, review and communication with departmental staff
The City is currently developing with plans of release in 2026:
• Standardized internal grants management policies and procedures to clarify roles and responsibilities across the grant lifecycle including application, approvals, budgeting, monitoring, reporting and closeout • Staff training to ensure comprehensive understanding of internal grants management procedures and support with accurate recordkeeping. • Processes for documentation of application approvals
The state and federal grants landscape continue to evolve and the City is committed to retaining active awareness, adapting as appropriate and ensuring the internal controls for grants fit the City’s needs. 258
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NO. CONTROL OBJECTIVE CONTROL ISSUE RECOMMENDATION
OCCURRENCE
LIKELIHOOD
IMPACT OF
OCCURRENCE
Public Works
1 Grant applications require
documented review and
approval by the
Transportation Director and
City Manager prior to
submission.
Two of five tested grant
applications lacked evidence of
City Manager approval, leading
to potential non-compliance with
City policies and unauthorized
commitments of City resources.
See Control Issue #8 in the Overall Grants
Management Controls section.
High Moderate
Management Response to Public Works Control Issues and Recommendations Since the preparation of this report, the City has hired a Grants Analyst, enhancing staff's capacity to effectively manage grant processes and ensure compliance with City policies.
Housing/Community Development Block Grant
1 Subrecipient contracts and
reports are managed with
complete documentation
and monitoring.
Supporting documentation was
not provided to demonstrate that
ongoing monitoring of
subrecipient expenditures and
activity was occurring. There
appeared to be heavy reliance
on the Senior Housing
Coordinator to monitor and
approve all subrecipient expense
reports. While this staff member
demonstrated strong
competence, dependence on a
single individual creates potential
risks related to continuity and
oversight.
NOTE: After testing was
complete, on April 20, 2026, we
were provided with expense
reports for our selected
subrecipients, however all
The City should conduct a thorough review
of subrecipient monitoring requirements
from funding agencies and compare to their
current practices, with a focus on
distributing monitoring responsibilities to
mitigate risks associated with reliance on
one individual.
Implementing robust document retention
and management processes is key to
ensuring that all subrecipient contracts,
invoices, reports, and monitoring
documentation are maintained in an
accessible, organized, and centralized
manner.
These steps will strengthen compliance,
enhance oversight, and improve audit
readiness while supporting operational
resilience.
Moderate Low
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Grants Management Internal Controls Review Report | 13
FOR INTERNAL USE OF THE CITY OF CUPERTINO ONLY
NO. CONTROL OBJECTIVE CONTROL ISSUE RECOMMENDATION
OCCURRENCE
LIKELIHOOD
IMPACT OF
OCCURRENCE
approvals were dated in 2026,
after our testing period.
2 Council approves grant
awards to subrecipients,
and payments are tracked
and monitored
appropriately.
At the time of our review,
documentation supporting
Council approval of subrecipient
awards and related
invoicing/payment tracking was
incomplete or unavailable for the
selected subrecipients.
NOTE: After testing was
complete, on April 20, 2026, we
received documentation that
showed council approval of
subrecipient awards effective
9/11/2025.
The City should formalize and document
the process for Council approval of
subrecipient awards via meeting minutes
and ensure that invoicing and payment
tracking is maintained in a centralized,
accessible system.
Regular reconciliations and monitoring of
payments should be performed to ensure
compliance with contract terms and grant
requirements.
Moderate Low
Management Response to Housing/Community Development Block Grant Control Issues and Recommendations The identified controls were in place and operating at the time of the audit. The Senior Housing Coordinator is responsible for the initial review and approval of invoices, while the Finance Division performs the secondary review and final approval. Accordingly, invoices that have completed the full approval process are maintained by the Finance Division rather than by the Housing division/Community Development Department. As a result, the initial audit testing, which was conducted using records maintained at the Senior Housing Coordinator level, did not reflect the complete approval process or the full extent of the established internal controls.
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CITY OF CUPERTINO
Agenda Item
26-15391 Agenda Date: 9/15/2026
Agenda #: 11.
Subject: Adoption of the Artificial Intelligence (AI) City Council Policy Adopt Resolution No. 26-098 adopting the Artificial Intelligence (AI) City Council Policy CITY OF CUPERTINO Printed on 9/10/2026Page 1 of 1
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INNOVATION AND TECHNOLOGY DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3200
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Meeting: September 15, 2026
Subject
Adoption of the Artificial Intelligence (AI) City Council Policy
Recommended Action
Adopt Resolution No. 26-___ adopting the Artificial Intelligence (AI) City Council Policy.
Background
On November 1, 2024, the City Manager approved an administrative Artificial Intelligence (AI) Policy establishing governance and user guidelines for the responsible use of AI systems across City operations. This policy applies to elected and appointed officials, employees, interns, volunteers, and other individuals acting on behalf of the City who purchase, configure, develop, operate, support, maintain, or use AI systems for City business. Contractors and consultants must comply with this policy as its requirements are incorporated into the City’s contracting templates and applicable agreements.
The policy has been updated and reformatted from an administrative policy into the City's standard City Council Policy format. This change establishes Council-level policy direction for AI governance while retaining administrative responsibility for implementation, oversight, and enforcement. The core intent and operational requirements of the policy remain largely unchanged. The draft resolution adopting the Artificial Intelligence (AI) City Council Policy is included as Attachment A.
Reasons for Recommendation and Available Options
The revised Council Policy makes the following governance and formatting updates:
• Council Oversight and Governance: The policy explicitly states that the City Council establishes the policy framework governing the City's use of AI. The City Manager and Innovation & Technology Department remain responsible for implementation, administration, and enforcement.
• Formal Adoption Structure: The policy has been converted into the City's standard Council Policy format and includes provisions for formal adoption by the City Council through resolution.
• Clarification of Roles and Responsibilities: Governance language has been refined to distinguish the Council's policy-setting role from the administrative implementation and 263
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oversight responsibilities of the City Manager, Innovation & Technology Department, Chief Technology Officer, department heads, and other designated staff.
The policy continues to address responsible AI use; guiding principles for effectiveness, transparency, equity, accountability, human-centered design, privacy, security, and safety; risk and technical review requirements; acceptable and prohibited uses; pr ocurement and vendor review; human oversight; records management; incident response; sunset procedures; and accountability for City staff and contractors.
The City Council may adopt the policy as presented, direct staff to make specific revisions before adoption, or take no action. If the Council takes no action, the existing administrative policy structure would remain in effect, and the proposed Council-level governance framework would not be formally adopted. Staff recommends adoption to provide clear Council direction and a durable governance framework for the City's responsible use of emerging technologies.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
None.
Council Goal:
Operational efficiency and responsible technology governance.
TBD Item:
No.
California Environmental Quality Act
Adoption of the policy is not a project under the California Environmental Quality Act (CEQA) because it is an administrative activity that will not result in a direct or reasonably foreseeable indirect physical change in the environment.
_____________________________________
Prepared by: Teri Gerhardt, CGCIO, Chief Technology Officer Reviewed by: Kirsten Squarcia, Deputy City Manager
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A - Draft Resolution and Exhibit A (Artificial Intelligence (AI) City Council Policy)
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RESOLUTION NO. 26-xxx
A RESOLUTION OF THE CUPERTINO CITY COUNCIL ESTABLISHING A
POLICY FOR ARTIFICIAL INTELLIGENCE
WHEREAS, the City of Cupertino (“City”) recognizes that artificial intelligence (“ AI”) technologies are rapidly evolving and have the potential to improve City operations, enhance public services, support employees, and promote innovation; and WHEREAS, the use of AI technologies also presents potential risks, including risks related to accuracy, transparency, accountability, and the protection of confidential and sensitive information; and
WHEREAS, the City has established an Artificial Intelligence (AI) Policy that provides governance and user guidelines for the responsible use of AI systems across City operations; and
WHERAS, the City's AI Policy has been updated and reformatted from an administrative policy into the City's standard Council Policy format to establish a formal Council-level governance framework for the responsible use of AI; and WHEREAS, the City desires to establish Council-level policy direction governing the City's use of AI while retaining administrative responsibility for implementation, oversight, and enforcement; and
WHEREAS, adoption of the AI Council Policy will provide clear Council direction and a durable governance framework to guide the City's responsible use of AI and other emerging technologies while allowing for appropriate administrative implementation and ongoing oversight; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Cupertino does hereby adopt and approve the Artificial Intelligence (AI) Policy attached as Exhibit A.
ATTACHMENT A
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CC Resolution No. 26 -
2 PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 15th day of September 2026, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________ ___
Kitty Moore, Mayor
City of Cupertino
________________________
Date
ATTEST:
________ _____
Lauren Sapudar, City Clerk
________________________
Date
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Artificial Intelligence (AI)
Council Policy #
Attachments:
AI Fact Sheet (for use with vendors)
Effective Date:
September 15, 2026
Responsible Department:
Innovation & Technology
Related Policies & Notes:
Records Retention Policy and Schedule
Technology Use Policy
Internet Privacy Policy
Section 1. Policy Statement
Purpose
The purpose of this policy is to establish a comprehensive governance structure and user guidelines that allow the City of Cupertino to use Artificial Intelligence (AI) systems for the benefit of the community while safeguarding against harms.
The key objectives of the AI Policy are to:
• Provide guidance that is clear, easy to follow, and supports decision -making for the AI user who may be purchasing, configuring, developing, operating, leveraging, or maintaining the City’s AI systems to provide services to the City of Cupertino.
• Ensure that when using AI systems, the City or those operating on its behalf, adhere to the Guiding Principles outlined in Section 2 with regards to how AI Systems are purchased, configured, developed, operated, or maintained. • Define roles, responsibilities , and risk assessment and management processes related to the City use of AI systems.
• Establish and maintain processes to assess and manage risks presented by AI systems used by the City .
• Align AI systems governance with existing data governance, security, and privacy measures.
• Define prohibited uses of AI systems .
• Establish “sunset” procedures to safely retire AI systems that no longer meet the needs of the City.
• Define how AI systems may be used for legitimate City purposes in accordance with applicable local, state, and federal laws, and existing City policies.
EXHIBIT A
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The City’s AI systems and the data contained therein will be purchased, configured, developed, operated, and maintained as defined in this policy .
Scope
As directed by the City Manager, the I&T Department provides management and oversight for all activities directly related to information technology and information security for the City. Under this authority, the C TO and his/her designee(s) are responsible for enforcing information technology related policies and standards. As such, this policy is applicable to all users.
Policy
The City supports and promotes the use of all Artificial Intelligence (AI) systems deployed or used by the City of Cupertino. The Al systems may be freeware, automatically installed, included in software used by the City, or directly purchased and deployed for City use. The Innovation & Technology (I&T) Department will be the lead in conducting the procurement and technical review of AI systems. The IT Department will consult with any impacted customer departments, risk management, purchasing, City Attorney' s Office and the City Manager's Office to determine if an Al system should be cautioned against or blocked from use due to risks to the public, staff or City. This policy applies to all Al users ( This policy applies to elected officials, appointed officials, City employees, interns, volunteers, contractors, consultants, and any individual acting on behalf of the City ), who may be purchasing, configuring, developing, operating, supporting, or maintaining the City of Cupertino's Al systems or who may be leveraging AI systems in their work or to provide services to the City of Cupertino.
Definitions
Algorithm: A series of logical steps through which an agent (typically a computer or software program) turns particular inputs into particular outputs. AI algorithms learn from training data to generate models.
Artificial Intelligence (AI): “Artificial intelligence” or “AI” is a machine-based system that can, for a given set of human-defined objectives, make predictions, recommendations, or decisions influencing real or virtual environments 1. AI systems use machine- and human-based inputs to perceive real and virtual environments; abstract such perceptions into models through analysis in an automated manner; and use model inference to formulate options for information or action.
Artificial Intelligence (AI) Database: A structured collection of data, essential for machine learning and intelligent decision -making. It enables efficient handling and
1 Definition from 15 U.S.C. 9401(3)
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processing of large data volumes, crucial for AI applications. AI uses databases for predictive analytics, natural language processing, and real -time decision-making.
Artificial Intelligence (AI) Hallucination: An AI hallucination is a response by an AI that appears confident and accurate but does not seem to be justified by its training data. It occurs when an AI model creates something that’s not real and not based on its own data or facts. The model fills in details that are not accurate. It can result in ridiculous or non-sensical outputs that are far from reality or do not make sense. AI hallucinations can occur in large language models (LLMs) like OpenAI’s GPT4 or Google PaLM, or in generative AI tools like C hatGPT.
Artificial Intelligence (AI) System: Any data system, software, hardware, application, tool, sensor, or utility that operates in whole or in part using 23 and generates outputs including, but not limited to, predictions, recommendations, or decisions that augment or replace human decision -making. This includes generative AI where a system creates content such as text, audio, or images in response to human or computer inputs . This extends to software, hardware, algorithms, and data generated by these systems, used to automate large-scale processes or analyze large data sets.
Artificial Intelligence (AI) User: Full-time staff, part-time staff, casual/temporary staff, interns, consultants, contractors, partners, and volunteers who may be purchasing, configuring, developing, operating, supporting, or maintaining the City of Cupertino’s AI systems or who may be leveraging AI systems to provide services to the City of Cupertino.
Automated-Decision Systems4: Automated-Decision Systems (ADS) are systems that use algorithms, machine learning, or artificial intelligence to make decisions or assist in decision-making processes without human intervention. These systems analyze data, recognize patterns, and apply pre-defined rules or learned behaviors to make decisions in various domains. However, caution should be exercised when using an ADS especially in hiring decisions. An applicant’s tone of voice, facial expressions or other physical characteristics or
behavior may constitute unlawful disparate treatment of or have an unlawful adverse impact on individuals based on race, national origin, gender, or several other protected characteristics.
3 Definition from United States Executive Order No. 14110 on Safe, Secure, and Trustworthy Development and Use of Artificial Intelligence
4 Definition from Civil Rights Council Proposed Modifications to Employment Regulations Regarding Automated -Decision Systems
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Chatbot: An AI-driven software application that simulates human conversation to provide automated responses, answer questions, and perform tasks. Chatbots are used for customer service, information retrieval, and interactive communication on websites and messaging apps.
Generative AI: A system that creates content such as text, audio, or images in response to human or computer inputs. Current examples of Generative AI include ChatGPT, Google Gemini, Microsoft’s GPT-3, and RoBERTa. Please note: Grammarly is a digital writing assistant that utilizes artificial intelligence to help users improve their writing.
Unlike Generative AI, which creates new content from scratch, Grammarly focuses on analyzing and enhancing existing text.
IT Governance: refers to the City’s IT Governance structure that clarifies accountability, supports strategic alignment, delivers value, manages resources, mitigates risks, and measures performance. IT Governance involves leadership from the highest levels to ensure compliance with regulations, internal controls, and the effective use of IT Department resources.
Section 2. Guiding Principles and Responsibilities for Responsible AI Systems
A. These principles describe the City ’s values with regard to how AI systems are purchased, configured, developed, operated, or maintained. (1) Effectiveness: AI systems are reliable, meet their objectives, and deliver precise and dependable outcomes for the purpose and contexts in which they are deployed.
(2) Transparency: Where possible, a n AI system, its data sources, operational model, decision -making process, and policies that govern its use are understandable and documented.
(3) Equity: AI systems support equitable outcomes for everyone. Bias in AI systems is effectively managed with the intention of reducing harm for anyone impacted by its use.
(4) Accountability: Roles and responsibilities govern the deployment and maintenance of AI systems, and human oversight ensures adherence to relevant laws and regulations.
(5) Human-Centered Design: AI systems are developed and deployed with a human-centered approach that evaluates AI powered services for their impact on the public.
(6) Privacy: Privacy is preserved in all AI systems by safeguarding personally identifiable information (PII) and sensitive data from unauthorized access, 270
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disclosure, and manipulation.
(7) Security & Safety: AI systems maintain confidentiality, integrity, and availability through safeguards that prevent unauthorized access and use.
Implementation of AI systems is reliable and safe, minimizing risks to individuals, society, and the environment.
B. Several roles are responsible for enforcing this policy, outlined below. (1) The City Council establishes the policy framework governing the City's use of Artificial Intelligence. The City Manager and Innovation & Technology Department are responsible for implementation, administration, and enforcement.
(2) The Chief Technology Officer (CTO), or designee, is responsible for directing City technology resources, policies, projects, services, and coordinating the same with all departments. The CTO, or designee, shall actively ensure AI systems are used in accord ance with all applicable policies.
(3) The IT Infrastructure (Security) Manager, or designee, is responsible for overseeing the enterprise security infrastructure and cybersecurity operations, updating security policies, procedures, standards, and guidelines, and monitoring policy compliance. They are also responsible for using the City’s network and technology hardware in compliance with City policies.
(4) The IT Managers, or designees, are equally responsible for overseeing the enterprise's digital privacy practices, data processing practices, and responsible usage of software and applications in compliance with City policies. They are also responsible for overseeing the privacy practices of AI systems used by or on behalf all departments.
(5) Department Heads are responsible for ensuring AI systems within their departments comply with City policies. They must coordinate with the CTO and IT Managers, oversee AI integration, and report any risks or issues to the City Manager or CTO.
(6) The CTO is responsible for maintaining this policy
(7) The City Manager , or designee , is responsible for implementing and enforcing this policy and may suspend, restrict, or terminate the use of AI systems that present unacceptable legal, operational, security, privacy, ethical, or financial risks to the City.
Section 3. General Guidelines
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Subd. 1. General Guidelines for Purchasing or Installing AI When purchasing, configuring, developing, operating, installing, or maintaining AI systems, the City will:
A. Uphold the Guiding Principles for Responsible AI Systems (Section 2).
B. Understand that the procurement process may take longer than normal to allow for the appropriate risk and technical assessments.
C. Understand that the Guiding Principles and Guidelines for AI systems also apply to free-to-use, freemium, open source, software -as-a-service (SaaS), and any other solution formats, whether or not a purchase needs to be made.
D. Conduct an AI Review when purchasing or installing a new AI system to assess the potential risk of the AI system. The C TO and IT Management Team are responsible for coordinating review of AI systems used by the City as detailed.
E. Obtain technical documentation about AI systems using the AI FactSheet or create equivalent documentation if the AI system is internally developed . The IT Department will coordinate with the Administration Services Department and Purchasing Division to ensure vendors complete the AI FactSheet when needed.
F. Vendors and contractors that supply AI systems are required to comply with the Standards and Requirements for AI Systems overseen by the I&T Department, Administration Services Department, and Purchasing Division.
Exceptions will be agreed upon between the I&T Department, Administration Services Department, City Attorney’s Office and Risk Management.
G. In the event of an incident involving the use of the AI system, the City will follow an Incident Response Plan. The C TO and IT Infrastructure (Security) Manager, or designees, along with department AI system owners, are responsible for overseeing the security practices of AI systems used by or on behalf of City departments.
Subd. 2. Requirements for Using AI
A. All AI tools used for work purposes that require an account will be used explicitly for City use. Personal accounts are not permitted for work use.
B. Assume that all work products (e.g., transcription notes from a meeting) related to AI tools and content are subject to relevant Public Records Act requests. Such records shall be retained, managed, and disposed of in 272
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accordance with the City's Records Retention Policy and Schedule, this policy, and applicable California Public Records Act requirements.
C. Do not input confidential, privileged, sensitive, personal, security -related, or other non-public City information, documents, or images into any AI system unless that system has been approved for the type of information involved.
Approval falls into three tiers:
▪ Public or consumer AI tools (free or personal-tier services): Never input non-public City information. Anything entered may be retained by the vendor, used to train models, or exposed publicly, and cannot be recalled or deleted.
▪ Enterprise AI tools operating inside the City's Microsoft 365 tenant (e.g., Microsoft 365 Copilot): These operate within the City's security and compliance boundary, honor existing file and mailbox permissions, and do not use City data to train foundation models.
Non-public information may be used with these tools only whe re the user is already authorized to access that information and only for data types the City has approved. Tenant protection secures the data — it does not authorize sharing, republishing, or aggregating output beyond its intended audience.
▪ Closed AI systems built for or by the City (internally developed or vendor-hosted under City contract): Use only within the data classifications, use cases, and security terms established in that system's approval and contract. A City-branded or City-contracted system is not automatically approved for all information types. ➢ Privileged, litigation, personnel, security/infrastructure, and CJIS - or HIPAA-regulated information requires prior authorization from the City Attorney's Office and the Innovation Technology Department before entry into any AI system, regardless of tier.
D. AI Users are responsible for all work products produced or generated using AI systems used for work purposes. The consequences of AI use are the responsibility of humans and cannot be deferred to the software and/or system. Staff assume all review of content produced by AI prior to using or publishing the content or images. Constant verification and maintaining a “zero-trust” approach to ensure content is accurate and used appropriately (e.g. avoid creating or using deepfake content).
Users need to be aware that AI is not a search engine or a consistently reliable source of information. It is essential for users to review and validate the content generated by AI to identify and correct any inaccuracies or nonsensical details, known as AI hallucinations.
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E. The City may restrict or block AI tools that have not been reviewed and approved.
Employees should use City-approved AI tools whenever available. Public AI tools may be used only for authorized, low -risk purposes and must never receive confidential, sensitive, privileged, personal, security -related, or other nonpublic City information.
Subd. 3. Acceptable Uses of AI
The range of uses of AI are wide, and new capabilities are frequently introduced.
This list provides a set of examples to be used as guidance but is not intended to be a complete list:
A. AI systems and tools that are natively installed as part of a City system upgrade or release.
B. Creating an outline for written content. While AI can be used as a starting point, the final product should be edited and modified by the City’s AI Users.
Examples include: emails, letters, documentation, project artifacts, agendas, speaker notes, presentation outlines or slides, social media posts, procurement documentation (RFPs, RFIs, etc.), website content, formal reports, informal documents, policies, procedures, job descriptions , and press releases.
C. Copying a document into an AI system to summarize and/or query it.
D. Suggesting writing improvements (e.g., write your document and have AI provide suggestions for simpler words or better context) .
E. Analyzing different types of data, to include verifying data or content to be valid (e.g., detection tools that identify inconsistencies typically associated with deepfakes .)
F. Idea generation.
G. Creating images or graphics
H. Language (foreign or plain English) translation.
I. Public Safety technology meta-data detection (e.g., Body-Worn Camera footage, Drones, ALPRs)
J. Acting as a chatbot for public and staff consumption, such as on the City's website.
K. Creating code or algorithms to be used in system development or design, provided that the AI-generated code has been reviewed and vetted by staff.
Subd. 4. Prohibited Uses of AI
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The use of certain AI systems is prohibited because they process sensitive information and there is a high risk that they can cause harm. This includes the following prohibited uses:
A. Biometric identification – the live identification of an individual using technologies including, but not limited to, facial recognition and iris scanning, without that individual’s knowledge or meaningful consent.
B. Emotion analysis, or the use of computer vision techniques to classify human facial and body movements into certain emotions or sentiment (e.g., positive, negative, neutral, happy, angry, nervous).
C. Fully automated decisions that do not require any meaningful human oversight but substantially impact individuals.
D. Fully automated decisions related to hiring, disciplinary action, or personnel matters.
E. Social scoring, or the use of AI systems to track and classify individuals based on their behaviors, socioeconomic status, or personal characteristics.
F. Cognitive behavioral manipulation of people or specific vulnerable groups – such as AI-driven tools or algorithms designed to influence or alter an individual’s decision-making process or belief system. These systems use psychological, behavioral, or emoti onal data to create targeted strategies that can manipulate thoughts, feelings, or actions, particularly focusing on vulnerable groups or individuals.
If staff become aware of an instance where an AI system has caused harm, staff must report the instance to their supervisor and the IT Department as soon as possible .
Subd. 5. Sunset Procedures
If an AI system operated by the City or on its behalf ceases to provide a positive utility to the City as determined by the CTO and IT Governance, the use of that AI system must be halted unless express exception is provided by the City Manager or City Council. If the abrupt cessation of the use of that AI system would significantly disrupt the delivery of City services, usage of the AI system shall be gradually phased out over time.
Section 4. Enforcement
A. All AI users are required to follow this policy.
B. Any use of AI that is found to be harmful to AI users, the public, and/or the City will be altered or stopped.
C. Violations will be investigated by Human Resources . Abuse of this policy may result in disciplinary action.
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Adopted by Resolution No. 26-___ on September 15, 2026. ______________________
Kitty Moore, Mayor
City of Cupertino
Attest: ______________________
Lauren Sapudar, City Clerk
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CITY OF CUPERTINO
Agenda Item
26-15392 Agenda Date: 9/15/2026
Agenda #: 12.
Subject: Appointment of Mayor Kitty Moore and Councilmember R “Ray” Wang to an ad-hoc Council subcommittee to serve on a committee to evaluate proposals for the City Lobbyist for the 2027-2028 legislative session.
Approve the appointment of Mayor Kitty Moore and Councilmember R “Ray” Wang to an ad-hoc Council subcommittee to serve on a committee to evaluate proposals for the City Lobbyist for the 2027-2028 legislative session.
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CITY MANAGER'S OFFICE
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: 1(408)777-3200
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Meeting: September 15, 2026
Subject
Appointment of Mayor Kitty Moore and Councilmember R “Ray” Wang to an ad-hoc Council subcommittee to serve on a committee to evaluate proposals for the City Lobbyist for the 2027- 2028 legislative session.
Recommended Action
Approve the appointment of Mayor Kitty Moore and Councilmember R “Ray” Wang to an ad- hoc Council subcommittee to serve on a committee to evaluate proposals for the City Lobbyist for the 2027-2028 legislative session.
Reasons for Recommendation and Available Options
Since 2019, the City has contracted annually with a state lobbyist to advocate for the City's legislative priorities, monitor state policy developments, and strengthen the City's engagement with state lawmakers and agencies. In preparation for the next two-year cycle, the City began a new competitive selection process for legislative advocacy services by issuing the Request for Proposal (RFP) (Attachment A) on September 8 using the criteria accepted by Council at the January 21 City Council Meeting.
The proposed ad-hoc subcommittee will serve as evaluation committee members that are responsible for evaluating proposals from qualified firms based on their experience and ability to advance the City's legislative priorities. The evaluation committee will participate in interviews with proposing firms as appropriate and select the most qualified firm to perform these services for the 2027-2028 legislative cycle.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
None
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Council Goal:
Public Engagement and Transparency, Quality of Life
TBD Item:
No
California Environmental Quality Act
The proposed action does not constitute a “project” subject to CEQA. _____________________________________
Prepared by: Astrid Robles, Assistant to the City Manager Reviewed by: Floy Andrews, Interim City Attorney
Kirsten Squarcia, Deputy City Manager
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A – Legislative Advocacy Services RFP and Scope of Work 279
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1 CITY OF CUPERTINO
REQUEST FOR PROPOSAL
FOR
Legislative Support Services
Issue Date:
September 8,
2026
Due Date:
October 6, 2026
Contact Person during Proposal Period:
Andy Schramm,
Management Analyst
Phone: 408-777-1398
[email protected]
OFFICE OF THE CITY MANAGER
City Hall • 10300 Torre Avenue • Cupertino, CA 95014-3255 Telephone: (408) 777-3308
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2 REQUEST FOR PROPOSAL
CITY OF CUPERTINO
Contents
1. INVITATION ....................................................................................................................................... 3
2. PROJECT SCOPE OF WORK ............................................................................................................. 3
3. SUBCONSULTANTS .......................................................................................................................... 3
4. TENTATIVE TIMELINE ...................................................................................................................... 3
5. SUBMITTAL REQUIREMENTS ......................................................................................................... 4
6. CLARIFICATIONS AND QUESTIONS ............................................................................................ 5
7. SUBMITTAL PROCESS ...................................................................................................................... 6
8. EVALUATION PROCESS .................................................................................................................. 6
9. COST PROPOSAL ............................................................................................................................................................ 7
10. SELECTION CRITERIA ...................................................................................................................... 7
11. SELECTION PROCESS ...................................................................................................................... 7
12. DISCLAIMERS AND RESERVED RIGHTS ..................................................................................... 8
13. CONFLICT OF INTEREST DISCLAIMER ………………………………………………………... . 8
14. CONTRACT REQUIREMENTS ......................................................................................................... 8
ATTACHMENTS
ATTACHMENT A: Scope of Work
ATTACHMENT B: Sample Professional Consulting Services Agreement ATTACHMENT C: Insurance Requirements
ATTACHMENT D: Cost Proposal
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3 1. INVITATION
The City of Cupertino (City ) invites proposal submittals from qualified consultants to provide legislative support services at the state level . The City is seeking to secure a firm that has the required experience, qualifications, expertise and resources to perform the services identified in this Request for Proposal (RFP). Services required are ongoing advocacy support for the City’s interests and priorities along with on -demand reports and updates on pending legislation .
Additionally, support may be needed at the federal level on occasion. Consultant will assist in developing and implementing the City ’s legislative strategy and advocacy plan (defined in Attachment A) as well as providing progress reports and tracking legislation. Prior history of the City’s Legislative Activity can be found at cupertino.gov/legislation.
Consultants will be required to describe their plan for completing the work outlined in the Scope of Work (Attachment A). Proposals will be evaluated based on demonstration of knowledge and experience of state legislative advocacy work and items identified in Section 10. Consultants shall also have high levels of skill in technical areas relating to drafting reports and updates for executive leadership and the City Council. The City intends to review proposals received and select the highest qualified consultant. Services will be contracted for a two -year period , primarily covering the 2027-2028 State Legislative Session.
2. PROJECT SCOPE OF WORK
The Consultant will perform under the general direction of the City Manager’s Office and consult with the City Attorney’s Office and City Council on an as-needed basis. The Scope of Work (SOW) will involve tracking and analyzing legislation, drafting and updating the Legislative Priorities, arranging and conducting meetings with legislators, and actively lobbying the California State Legislature. The full SOW is thoroughly detailed in Attachment A. The Consultant will work onsite and offsite as required to support the City while interacting with staff, City Council, or other agencies, if applicable.
3. SUBCONSULTANTS
Subconsultants or subcontractors that will support the lead Consultant and may be included as a part of the project team should be identified . The City is committed to securing high quality services that will result in a successful program or project outcome. Subconsultant staff and experience shall be included in the response to this RFP.
4. TENTATIVE TIMELINE
The tentative RFP timeline is provided for the convenience of prospective proposers and is subject to change. Any such change will be stated in an addendum to this RFP. The tentative RFP timeline is as follows:
RFP EVENT DATE
Request for Proposals Released September 8, 2026
Deadline for Consultant Questions September 24 by 12:00 PM PST 282
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4 City responds to questions September 30 by 5:00 PM PST Request for Proposals Due October 6 by 11:59 PM PST
Evaluation of Proposals October 2026
Contract Award October 30, 2026
5. SUBMITTAL REQUIREMENTS
The Proposal submittal is not to exceed 15 pages, excluding table of contents, cover letter, and resumes for key personnel. The City prefers a quality submission over quantity and succinct, responsive proposals are requested.
Consultant proposal submissions are to provide the following information:
• business type (corporation, partnership, sole proprietorship) • firm’s organization structure,
• background and general qualifications,
• subconsultants, and
• recent experience with legislation that has impacted the Bay Area.
Proposal shall be organized by tabs/dividers in the order of the sections as outlined below to facilitate review, with subconsultant work identified within each task item:
A. Cover Letter – The cover letter of interest shall include an overview of the firm ’s qualifications and the name, address, and telephone number of the principal person the City shall contact regarding the proposal and DUNS number of the Consultant.
Identify the location of the office(s) where the services will be performed. Additionally, include the signature(s) of the company officer(s) empowered to bind the firm, with the title of each (e.g., president, vice president, general partner), and the acknowledgment of the receipt of any addenda, by number, if issued for this Request for Proposals.
B. Project Team Qualifications and Experience – Identify the Project Manager and key staff involved in delivering the services outlined in this RFP. Identify the role of each and describe each team member’s experience, qualifications, and proposed role in the project. Specifically highlight experience working with Bay Area local legislators .
Relevant information includes related public sector contract experience and the dates, approximate project cost and project duties/responsibilities related to those contracts.
Key f irm personnel shall be referenced to personnel resumes (up to 2 pages each) included in the proposal. Identify any subconsultants expected to be used in support of this project including firm resume, key personnel staff resume, and qualifications relative to their supporting role. Include an organization chart that identifies working relationships with team members included.
C. Firm Qualification and Experience – Describe prior experience with engaging and advocating for a local government agencies, primarily cities . Describe your experience lobbying for legislative issues such as transportation, local control, housing , and development. Describe your experience working with organizations with similar size and interests to Cupertino. Provide up to three references from cities that you have worked 283
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5 with on Legislative Services . Reference information includes a point of contact name, email and phone number.
D. Relationship with Local Legislators – Describe the approach you would take to foster positive relationships between the City and the Legislature.
E. Project Work Plan & Approach – Present a well-developed approach to the Scope of Work, including procedures, methodologies, measures of effectiveness, team organization and scheduling of tasks to be performed as well as a statement outlining the anticipated involvement of City staff and City Council. Describe the proposed approach for addressing the required services and the firm’s ability to meet the City’s needs, outlining the approach that would be undertaken in providing the requested services. Additionally, identify the approach to resolve potential critical issues and other elements of concern.
Proposers are encouraged to suggest technical or procedural innovations that have been used successfully on similar contracts and optional services may be used for the benefit of this Project.
F. Cost Proposal – A cost proposal shall be submitted under separate cover [email protected]. The cost proposal shall include the cost for tasks and hour and fee breakdown by the tasks detailed in the Scope of Work, and per the Cost Proposal template contained in Attachment D. Line items shall be broken out by subtask, when appropriate.
Proposers shall include optional tasks recommended for the completion of a successful project. If optional tasks are proposed, those shall be identified individually. Approval of the individual optional tasks is at the City’s discretion.
No markups shall be allowed on reimbursable expenses and the maximum markup on each subconsultant shall be 5%.
G. Contract Acceptance – The Consultant must specifically agree, in writing, to accept the Professional Consulting Services Agreement (Attachment B), including specifically the City’s Indemnification requirements and insurance coverage requirements, without modification, in the submitted proposal. If a Consultant has proposed changes to the Agreement, these must be submitted along with an explanation of the request as part of their response to this Request for Proposal. The City reserves the sole right to accept, reject or modify any proposed changes to the Agreement. Those documents are included as Attachments to this Request for Proposal (RFP).
6. CLARIFICATIONS AND QUESTIONS
Questions and requests for clarification and/or additional information shall be directed in writing via email to Andy Schramm at [email protected] by September 24, 2026, 12:00 pm PST. Include “RFP for Legislative Support Services ” in the subject line. Prior history of Cupertino’s Legislative Activity can be found at cupertino.gov/legislation.
All responses to questions and/or clarifications will be provided by addenda and posted on the City’s Business Opportunities webpage.
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6 7. SUBMITTAL PROCESS
Interested firms must submit an electronic PDF format copy of their proposal on the City ’s Business Opportunities webpage at: https://apps.cupertino.org/bidmanagement/index.aspx Firms will need to create an account to download RFP documents as well as to upload Proposals.
To submit a Proposal, open the RFP posting and select the Electronic Submission tab.
Proposal shall be submitted no later than 11:59 pm PST on October 6, 202 6, and are to be addressed to Astrid Robles, Assistant to the City Manager . Cost proposals shall be submitted under separate cover to [email protected].
It is recommended that consultants familiarize themselves with the web application prior to the due date. Make sure to follow all submittal instructions and include all required documents.
Submitting documents electronically can take more time than anticipated so please allow enough time to finalize your submission by the stated deadline. Proposal submittals in process but not completely uploaded by the deadline will automatically be rejected by the system. It will not allow submissions once the deadline closes. Hard copies in any form will not be accepted.
No faxed submittals will be accepted. Electronic submittals are the only form of submittal that will be accepted.
The Consultant is responsible for all costs associated with the Proposal submission.
8. EVALUATION PROCESS
Proposals will be evaluated by the City evaluation committee. Points will be assigned based on the proposer’s qualifications, ability, approach, effectiveness and efficiency in supporting each item being rated with consideration for the selection criteria identified in Section 5.
Criteria Possible Points
1. Firm Description, Qualifications and Experience 10
2. Project Team, Qualifications and Experience 25
3. Legislative Experience 25
4. Proposed Work Plan and Approach 30
5. Cost 10
Total Possible Points 100
After City ’s evaluation committee reviews all submitted written proposals, the top ranked 285
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7 Consultants may be invited to deliver a presentation and participate in an interview. The details of the interview will be provided via email to the Consultants invited. However, a final determination of the highest ranked proposer and recommendation to proceed with contract negotiations may occur without an interview selection process.
If an interview is conducted, it will occur after the proposals have been evaluated.
The evaluation committee will again rank the interviewed Consultants, and the highest ranked proposer will be identified based on the best overall ranking among the committee members.
Contract negotiations will then begin with the highest ranked proposer. If negotiations with the highest ranked consultant are not successful, in consideration of either the scope or cost, the second ranked team will be invited to negotiate, and so on.
9. COST PROPOSAL
A cost proposal shall be submitted under separate cover to [email protected] with Legislative Support Services in the subject line. The cost proposal will be analyzed and negotiated in line with the final scope of work prior to the issuance of a contract for the services identified in this RFP.
10. SELECTION CRITERIA
Highly qualified Consultants will demonstrate the following evaluative criteria listed below, not necessarily in order of importance, specifically in line with the evaluation criteria identified in Section 8:
• Prior experience performing similar types and magnitude of work. • Success and range of experience with previous clients (cities), especially cities of similar size, including quality of work, success in meeting deadlines, success in advocacy work, and related criteria.
• Qualifications and experience of key staff persons proposed to perform the work. • Established structure and program for delivering assignments and ability to adhere to schedules and budgets.
• Specific approach or solutions that align best with the expected scope of work. • Ability to provide updates in a timely manner and understand the City’s priorities.
• Ability to provide a range of services that meet the City’s needs. • Understanding and experience related to local, regional, and state agencies. • Experience in the San Francisco Bay Area.
• Firm organization and location.
11. SELECTION PROCESS
The City ’s Purchasing Officer will recommend to the awarding authority the highest ranked 286
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8 proposer who successfully negotiated scope and project cost with the City. The awarding authority’s acceptance of the proposal will be evidenced by a Notice of Award delivered to the selected consultant.
12. DISCLAIMERS AND RESERVED RIGHTS
The act of submitting a proposal is a declaration that the proposer has read the RFP and understands all the requirements and conditions. This Request for Proposal does not commit the City to award a contract or to pay any costs incurred in the preparation of a proposal or participation in response to this RFP.
The City reserves the right to accept or reject any or all proposals received, waive any irregularities, negotiate with qualified proposers , select firms which, in its opinion, best serve the City’s interests or cancel the Request. The City reserves the right to reject any proposal that is determined to contain false, misleading, or materially incomplete information.
The City reserves the right to require any proposer to submit additional clarifying data or other information the City deems necessary to substantiate the costs presented by the proposer. The City may also require proposer to revise one or more elements of its proposal in accordance with contract negotiations.
13. CONFLICT OF INTEREST DISCLAIMER
As identified in the Professional Consultant Services Agreement (Attachment B) the City may not contract with any Consultant who has or will receive a direct or indirect financial interest in this Agreement, in violation of California Government Code Section 1090 et seq. Consultant also agrees to abide by the City’s rules governing gifts to public officials and employees.
14. CONTRACT REQUIREMENTS
Within ten calendar days of the date the selected Consultant is notified of award by the City it shall execute a standard City of Cupertino Professional Services agreement. The Agreement will define basic contractual relationships with attachments that specify the Scope of Services, compensation schedule, and deliverable schedule. A sample City Professional Services agreement is attached to this RF P as Attachment B. Note that the indemnity and insurance requirements that are included as Attachment C are identified in the agreements and must be accepted without modification.
Business License Requirements: The consultant and their subconsultants must hold or obtain business licenses in the City of Cupertino for any work within City limits. If work for the City of Cupertino is the only business within the City of Cupertino that the firm undertakes, no business license is required per City of Cupertino municipal code.
A completed Internal Revenue Service Form W-9 may also be required to establish the vendor in the City’s Financial System.
Failure of the selected consultant to make a timely submission may result in a rescission of acceptance of the proposal by the City and an award of the contract to another proposer. 287
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Attachment A
Legislative Support Services
Scope of Work
Consultant shall maintain and abide by the following strategic and comprehensive approach to provide state government relations and lobbying services on behalf of the City of Cupertino:
1. Annual Orientation/Introduction
Utilize a comprehensive orientation process that includes meetings with various relevant members of City leadership and key City departments to help understand the needs of the City. This process will also inform the City about the states’ current political climate and funding environment.
a) This includes, but is not limited to, the following tasks:
• Conduct meetings with the City Manager’s Office, City Attorney, and Department Heads where Consultant will provide:
• Summary of past legislative year/session
• Intro and forecast of upcoming legislative year/session • Basic overview of legislative process, as needed, primarily for new staff
• List and contact information of local legislators
• Schedule of Legislative session and important dates
b) Gather information from City staff on legislative interests and priorities from the various Departments.
2. Engage with Legislature and Advocate
Consultant will advocate for the City’s legislative agenda and implement the City’s advocacy plan.
This includes, but is not limited to, the following tasks:
a) Hold monthly meetings with City Manager’s Office staff to provide updates and ensure a high level of legislative and administrative success with the various state government offices.
b) Consultant will use every asset available and engage various techniques to leverage our network of relationships with key stakeholders and decision makers on behalf of the City to further the City’s legislative agenda.
Strategies for advocacy and lobbying will vary depending upon the issues (i.e. bill position, grant funding, state requirements, etc.) as well as the State’s ever changing political climate. Consultant will use the following strategies:
• Identify potential Legislators who can support City priorities • Meet with the members of the Legislature, their staff, and the Governor’s Office
• Meet with the pertinent committee consultants
• Identify and meet with interest groups, lobbying firms and/or coalitions who can be supportive
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Attachment A
• Identify and meet with interest groups, lobbying firms and/or coalitions who may be in opposition.
• Assuming legislation is necessary, meet with each member of the various committees the legislation will be referred to in an effort to secure their support for City legislative position prior to each hearing. • Schedule meetings for the City to discuss relevant legislation including briefing materials and talking points for the City and briefing legislative offices and stakeholders on the City’s legislative agenda c) Coordinate Advocacy Trips on an as needed basis: Consultant will work with the City to coordinate advocacy trips to Sacramento to meet with the City’s legislative delegation, as well as legislators that serve on committees relevant to the City’s agenda. Furthermore, Consultant will also schedule site visits by legislators to the City, as needed.
d) Track Legislation: Contractor will identify, analyze, and monitor all bill introductions and amendments relevant to the City’s priorities and assess their potential impact on the City and provide updates to staff at each monthly meeting. Recommend positions the City can take and any amendments the City should request, if any.
e) Legislative Updates: Provide a weekly report, to be sent out every Thursday or Friday, depending upon the legislative calendar. Provide the City with monthly written or oral reports of legislative activity. f) Craft Testimony and Position Letters: With City review and/or approval , Consultant will prepare and submit written and verbal testimony regarding legislation relevant to the City’s positions. Consultant will also draft and deliver, with City approval, position letters to legislators and key officials on specific bill language.
g) Draft Bill Language: Consultant will draft language and amendments for relevant legislation, as required to protect and promote the City’s agenda.
3. Provide Support to City Staff and City Council
Consultant will provide support and be available to City staff for consultation on an as - needed basis. The Consultant will also present and provide updates, reports, and materials for all monthly staff meetings and as needed for City Council meetings.
This includes, but is not limited to, the following tasks:
a) Provide electronic reports, such as summaries, analysis, bill language, amendments, matrices, and committee analysis prior to the meeting(s). b) Attend monthly meetings and present reports to the City Manager’s Office and answer questions.
c) When Council is considering legislation (Spring/Summer), Consultant will prepare reports and materials for upcoming Council meeting, attend meeting (in person or via zoom as agreed to) and be available for questions. d) If Council adopts positions on legislation, Consultant will create draft bill 289
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Attachment A
position letters with input from the City within 30 calendar days following the City Council meeting.
e) Consultant will deliver the signed bill position letter to relevant Legislators and stakeholders
f) To support City bill position, consultant will meet with the author's office, the Committee Consultants (from all political parties), Legislative Leadership, all pertinent stakeholders, and provide testimony in each Committee in order to ensure City's position is known and ultimately supported.
4. Funding Opportunities
The Consultant will present and provide updates, reports, and materials regarding funding opportunities for all monthly staff meetings and as needed for City Council meetings.
This includes, but is not limited to, the following tasks:
a) Proactively identify any/all funding opportunities for the City b) Assist in developing project proposals for each potential grant application. c) Set-up a series of “action days” in Sacramento for the City and Consultant to meet with the various State Agencies overseeing the desired funding in an effort to craft a competitive proposal.
d) Meet with Legislator’s and Legislative Committees to seek their input and support on any funding the City is seeking. Likewise, this will provide an opportunity for the City to receive information and provide input on any funding opportunities that may be available or coming available.
5. State Agencies
State Agencies within the State of California have continued to grow as the Legislature has provided many of them with new powers and responsibilities. Moreover, recent state budget investments and legislation have resulted in unprecedented amounts of funding for various projects. Consultant will monitor, analyze, participate and influence agencies with administrative actions of interest to the City.
This includes, but is not limited to, the following tasks:
a) Regulations and funding guidelines will be handled in the same manner as legislative matters outlined in Item 2 “Engage with Legislature and Advocate”, including tasks a) through g) as applicable to State Agencies. b) Will work closely with the City to establish policy direction and will take the necessary steps to best represent the City before the State Agencies.
6. Legislative Wrap-Up
Prepare a wrap-up report on outcomes achieved on an annual basis.
This includes, but is not limited to, the following tasks:
a) Present wrap-up report to City staff in November
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Attachment A
b) Create engaging ideas to provide Legislative wrap-up information to Council and community for a City Council meeting in December.
7. Community Engagement and Education (As needed)
Consultant will assist the City in hosting engagement opportunities in order to inform the public about the legislative process and relevant bill information.
This includes, but is not limited to, the following tasks:
a) Make presentations at Council meetings, as needed.
b) Participate in public meetings, workshops, or town halls, as needed. c) Schedule public meetings with legislators, as needed.
8. Prepare and File Lobbying Disclosure Reports
Contractor will prepare and file, on behalf of the City, all applicable lobbying disclosure reports.
This includes, but is not limited to, the following tasks:
a) Complete and send all applicable disclosure reports to City for signing b) Finalize and send reports to necessary agencies
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CITY OF CUPERTINO
Agenda Item
26-15227 Agenda Date: 9/15/2026
Agenda #: 13.
Subject: Approval of response to the 2025-2026 Civil Grand Jury of Santa Clara County Report entitled Pothole Damage: Improving claims processes within Santa Clara County (“Civil Grand Jury Report”)
Approve the City of Cupertino’s response to that Civil Grand Jury Report.
CITY OF CUPERTINO Printed on 9/10/2026Page 1 of 1
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CITY COUNCIL STAFF REPORT
Date: September 15, 2026
Subject
Approval of response to the 2025-2026 Civil Grand Jury of Santa Clara County Report entitled Pothole Damage: Improving claims processes within Santa Clara County (“Civil Grand Jury Report”)
Recommended Action
Approve the City of Cupertino’s response to that Civil Grand Jury Report.
Background
On June 12, 2026, the 2025-2026 Civil Grand Jury of Santa Clara County released the Civil Grand Jury Report (Attachment A). Concerns discussed in the Report include:
Opaque and Complex Process making it hard for residents to navigate; Difficulties in Finding Claim Forms; Lack of Multilingual Options; Confusing Jurisdictional Boundaries
, leading to claims being automatically rejected for being filed in the wrong place; and Vague Rejection Notices, providing little to no explanation as to why the claim was rejected.
The City of Cupertino (“City”), along with the other cities in Santa Clara County is being asked to respond to the report because it is one of the public agencies whose website allegedly has deficiencies that make it difficult for residents to file a pothole claim.
The Civil Grand Jury's investigation found that Cupertino does not provide online claims process instructions, requires users to manually use a search function to locate its claim form, and lacks translation features in multiple languages.
Because of these findings, the City is being asked to respond only to the following:
• Findings 1, 2, and 3: The city must explicitly "Agree" or "Disagree" with each finding.
• Recommendations 2a, 2b, 3a, and 3b: The City must report its planned action regarding the Grand Jury's proposed website updates.
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As noted in an extension letter by the presiding judge , dated July 10, 2026 , Cupertino's formal response is due to the Presidin g Judge of the Santa Clara County Superior Court no later than October 10, 2026.
Suggested Response
Pursuant to California Penal Code section 933(c), the City must respond to these findings and recommendations by October 10, 2026. Below is a draft suggested response for the City Council’s consideration.
Finding 1
Jurisdictions within Santa Clara County rejected 92% of pothole claims from 2020 to 2025 due to reasons including missed deadlines, incorrect jurisdiction, and lack of prior notice.
Response: Agree.
Finding 2
Claims are often rejected because the claimant filed with the incorrect jurisdiction, which can happen because jurisdictional lines are often unclear or poorly communicated. The claims websites of all jurisdictions within Santa Clara County lack information about how to determine if a road is in its jurisdiction.
Response: Partially agree. The City cannot comment on other cities’ actions but over the last 5 years, the City has infrequently rejected claims due to jurisdictional lines.
Recommendation 2a
All jurisdictions within Santa Clara County should include a link to a map or list of roads they maintain on their claims website. The jurisdictions should implement this by December 15, 2026.
Response: Agree. The City will implement this recommendation on its claims website by December 15, 2026.
Recommendation 2b
All jurisdictions within Santa Clara County should update their claims websites to identify roads that are commonly mistaken as being in their jurisdictions. The jurisdictions should implement this by December 15, 2026.
Response: Agree. The City will implement this recommendation on its claims’ website by reviewing historical claims data and identifying any locations which claimants mistakenly believed were within the City’s jurisdiction by December 15, 2026.
Finding 3
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Fifteen jurisdictions – the County, Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Milpitas, Monte Sereno, Morgan Hill, Mountain View, Palo Alto, San José, Santa Clara, and Saratoga – have websites with deficiencies that make it difficult to file a claim.
Response: Partially agree. The City cannot comment on alleged deficiencies in other cities but will implement the Civil Grand Jury’s recommendations on its website.
Recommendation 3a
Eleven jurisdictions – the County, Campbell, Cupertino, Los Altos, Los Altos Hills, Milpitas, Monte Sereno, Morgan Hill, Mountain View, San José, and Saratoga – should update their websites to provide clear instructions and information about how to file a claim in addition to a link to the claim form. The jurisdictions should implement this by December 15, 2026.
Response: Partially Agree. The City cannot comment for other cities but it will implement this recommendation on its website, by December 15, 2026.
Recommendation 3b
Fourteen jurisdictions – the County, Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Milpitas, Monte Sereno, Morgan Hill, Mountain View, Palo Alto, San José, and Santa Clara – should incorporate useable software on their websites that can translate claim forms into multiple languages or provide claim forms in multiple languages based on the demographics they serve. The jurisdictions should implement this by December 15, 2026.
Response: Partially agree. The City cannot comment for other cities, but it will implement this recommendation on its website, by December 15, 2026.
Once a response is approved by the City Council, the Interim City Attorney will forward the response to the Presiding Judge of the Santa Clara County Superior Court.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
None.
Council Goal:
Good governance.
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TBD item:
No.
California Environmental Quality Act
Not applicable.
_____________________________________
Prepared by: John Cardenas, Interim Assistant City Attorney Reviewed by: Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A. 2025-2026 Civil Grand Jury of Santa Clara County Report, “Pothole Damage: Improving claims processes within Santa Clara County” 296
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2025-2026 Santa Clara County Civil Grand Jury
Pothole Damage:
Improving claims processes within Santa
Clara County
June 12, 2026
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POTHOLE DAMAGE
TABLE OF CONTENTS
SUMMARY ................................................................................................................................... 2 BACKGROUND ........................................................................................................................... 3 Who Is Responsible for Pothole Damage................................................................................ 3 Why So Many Claims Are Rejected........................................................................................ 3 The California Government Claims Act................................................................................. 4 Why the Civil Grand Jury Conducted This Investigation .................................................... 4 METHODOLOGY ....................................................................................................................... 5 INVESTIGATION........................................................................................................................ 6 How Jurisdictions Investigate Claims..................................................................................... 6 Two Common Reasons for Rejection...................................................................................... 7 Rejection Notices are Often Vague.......................................................................................... 8 Filing a Claim: Determining which Jurisdiction is Responsible .......................................... 9 Filing a Claim: Obtaining and Submitting a Claim Form .................................................. 10 CONCLUSION ........................................................................................................................... 13 FINDINGS AND RECOMMENDATIONS ............................................................................. 14 REQUIRED RESPONSES......................................................................................................... 16 APPENDIX A: Reporting a Pothole ......................................................................................... 17 REFERENCES............................................................................................................................ 18 298
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POTHOLE DAMAGE
SUMMARY
If you hit a pothole within Santa Clara County and damage your vehicle, chances are th at your local government will decline to reimburse you for repairs. According to data analyzed by the 2025-26 Santa Clara County Civil Grand Jury (Civil Grand Jury), 92% of pothole claims filed with the County of Santa Clara (County) and the 15 cities and towns in Santa Clara County from 2020 to 2025 were rejected.
People who file claims may find this high rejection rate disappointing. They may also be frustrated by the state law that establishes the claims process, which can often be complex and opaque.
For example, in some jurisdictions, it’s not easy to figure out how to file a claim. Also, while the City of Palo Alto (Palo Alto) and the City of Saratoga (Saratoga) offer e-filing options, claims filed in other jurisdictions must be mailed in or returned in person. And when a claim is denied, the rejection notice often provides little or no explanation.
The County, cities, and towns can and should do better. Specifically, they should:
• Make online claim forms available or easier to find, and include clearer instructions and timelines;
• Provide forms in multiple languages that reflect their specific demographics; • Make it easier for claimants to determine which jurisdiction is responsible for a given roadway;
• Update their rejection letters to specify why claims were denied.
Implementing these changes would make the claims process simpler and more accessible. It would also minimize at least one source of frustration for residents who are already burdened by unexpected repair costs.
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POTHOLE DAMAGE
BACKGROUND
For the purposes of this report, a pothole is defined as a depression or hole in the road that forms when pavement breaks apart due to traffic stress and weather conditions.
Potholes can cause severe damage to tires and the underside of vehicles, with a particular risk to two-wheeled vehicles. If drivers believe the local government is responsible for their damage, they can file a claim seeking reimbursement.
According to local media reports , Bay Area drivers in 2022 filed more than 1,000 claims for potholes and other road damages . According to data that the California Department of Transportation (Caltrans) provided to CBS News, it rejected more than 95% of Bay Area claims (Feingold and Manthey, 2024; Manthey and Watts, 2024).
Who Is Responsible for Pothole Damage
Claims for road -related damage must be filed with the state, county, or city agency that has jurisdiction over the road where the damage occurred.
For example:
• Caltrans is generally responsible for major freeways and highways, such as US-101, I-280, and State Route 87.
• The County is responsible for expressways and county roads, such as Capitol and Lawrence Expressways.
• Cities and towns are generally responsible for local streets within their boundaries, including residential neighborhoods.
Why So Many Claims Are Rejected
The Civil Grand Jury request ed and received claims data from the County and the 15 cities and towns in Santa Clara County covering the period from 2020 to 2025. The Civil Grand Jury’s analysis of that data revealed that only 9% of pothole claims across Santa Clara County were settled.
Under the California Government Claims Act (Cal. Gov. Code §§ 810 et seq.), local agencies have wide discretion to reject a pothole claim for reasons including but not limited to:
• The claim form was incomplete or not filed by the required deadline; 300
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POTHOLE DAMAGE
• It was filed in the wrong jurisdiction;
• The responsible county, city, or town either was not aware of the pothole or was aware but had not had sufficient time to repair it.
These laws make it difficult for a claimant to dispute a denial. For example, if an agency rejects a claim on the grounds that it was not aware of the pothole, the law does not require it to provide evidence to back up its assertion.
In addition, because different agencies can have jurisdiction over different sections of the same road, it can be difficult for a claimant to determine which agency is responsible for the specific location where the damage occurred. If the person files with the wrong jurisdiction, the agency can reject the claim with no obligation to specify the reason or redirect the claimant to the correct jurisdiction.
If a claim is rejected, the claimant can pursue legal action according to the California Government Claims Act.
The California Government Claims Act
The California Government Claims Act (Cal. Gov. Code §§ 810 et seq.) establishes timelines and procedures for filing lawsuits seeking money or damages from a public entity.
In general, the Government Claims Act specifies that a claim must be filed no later than six months from the date of the incident. The claim must include what happened, what harm occurred, and the amount of compensation requested.
Once the public entity receives the claim, it has 45 days to review, investigate, and decide whether to settle or reject it. If a claim is rejected, the claimant has six months to file a lawsuit.
Why the Civil Grand Jury Conducted This Investigation
The Civil Grand Jury believes that claims process es should be consistent, accessible, and transparent. It also believes the public interest is served by highlighting when processes fall short of that standard.
The Civil Grand Jury conducted this investigation to:
• Examine how local government agencies manage pothole claims; • Understand why so many claims are denied;
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• Recommend how jurisdictions can make it easier for potential claimants to engage in the process.
METHODOLOGY
The Civil Grand Jury requested data from all 16 jurisdictions responsible for road maintenance within Santa Clara County. The data excluded s tate routes and interstate highways because Caltrans, a state agency , is not subject to Civil Grand Jury review . Jurisdictions provided dat a about all claims filed against them for road-related damages between 2020 and 2025. Information provided included the number of pothole claims, the amount claimed, the resolution, and the reason for rejection. Three jurisdictions provided response letters sent to claimants.
The Civil Grand Jury reviewed the websites of the following 16 agencies to analyze what content was included and how clearly it was presented:
• County of Santa Clara (County)
• City of Campbell (Campbell)
• City of Cupertino (Cupertino)
• City of Gilroy (Gilroy)
• City of Los Altos (Los Altos)
• Town of Los Altos Hills (Los Altos Hills)
• Town of Los Gatos (Los Gatos)
• City of Milpitas (Milpitas)
• City of Monte Sereno (Monte Sereno)
• City of Morgan Hill (Morgan Hill)
• City of Mountain View (Mountain View)
• City of Palo Alto (Palo Alto)
• City of San José (San José)
• City of Santa Clara (Santa Clara)
• City of Saratoga (Saratoga)
• City of Sunnyvale (Sunnyvale)
The Civil Grand Jury also interviewed representatives from four jurisdictions that together account for about two-thirds of the roads in Santa Clara County. These interviews provided further insight into the agencies’ processes and decision‑making practices. 302
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INVESTIGATION
There are over 10,000 miles of locally maintained lanes in Santa Clara County (Metropolitan Transportation Commission, 2026) . Between 2020 and 2025, the agencies received exactly 400 claims specifically due to potholes.
Of the pothole claims, the Civil Grand Jury determined that the jurisdictions collectively settled 34 claims, or 8.5%. The percentage of settlements for damages varied among the individual entities. The data showed that during that five-year period:
• Gilroy and Saratoga e ach settled 50% of claims filed (however, they eac h averaged 1-2 claims per year, among the smallest sample sizes in Santa Clara County). • Four jurisdictions paid at least 10% of claims: Morgan Hill (17%), the County (11%), Santa Clara (11%), and Milpitas (10%).
• The remaining jurisdictions paid 9% of claims or fewer.
The Civil Grand Jury acknowledges that the significance of this data is limited; if an entity received a high volume of claims filed in the wrong jurisdiction, it will not settle those claims.
How Jurisdictions Investigate Claims
Jurisdictions within Santa Clara County generally follow a similar process for receiving and evaluating a claim.
First, the claim gets submitted to a city clerk, city manager, or equivalent official, who logs it along with any accompanying documents. Next, the official notifies the local public works department so it can investigate the incident site as needed.
In the meantime, the official assigns the claim to an investigator, usually in the city attorney’s or county counsel’s office. The investigator verifies whether the agency has jurisdiction, ensures the form was filled out correctly, and reviews any photographs and receipts that were submitted.
If the jurisdiction agrees to pay out the claim, it will often mail a check. But if the claim involves injuries or death, or the claimant is seeking tens of thousands of dollars, the settlement may need approval from the respective city council or the County Board of Supervisors.
If the jurisdiction rejects the claim, it will inform the claimant via a form letter or email. The California Government Claims Act does not require jurisdictions to specify the reason for denial.
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Two Common Reasons for Rejection
According to the data provided to the Civil Grand Jury, claims are frequently denied for one of two reasons: The claim was out of the entity’s jurisdiction, or the County, city, or town had no prior notice of the pothole.
Out of Jurisdiction
A claim must be filed with the agency that has jurisdiction over the specific location where the incident occurred. According to interviews conducted by the Civil Grand Jury, claims that are filed with the wrong jurisdiction will almost certainly be rejected as outside of jurisdiction.
A road’s location within a n agency’s boundaries does not necessarily mean that agency is responsible for receiving or resolving related claims. Jurisdiction over road maintenance can shift multiple times as roads cross between state, county, and municipal boundaries. This patchwork of responsibility can be confusing, making it hard for claimants to figure out which agency has jurisdiction over the specific location of their incident.
Agencies typically verify their jurisdiction by consulting their local public works, utilities, or roads departments.
No Prior Notice
The Government Claims Act also establishes limits to the public entities’ liability for the condition of its roadways. One of those limitations is the issue of notice to the public entity. The Civil Grand Jury found this was one of the two most common reasons pothole claims are rejected.
Notice typically requires evidence that at least one of four circumstances exists:
1. The public entity created the condition;
2. The pothole had been reported prior to an incident in which a vehicle was damaged;
3. An agency’s employee observed the pothole and reported it;
4. The pothole existed long enough that the jurisdiction should have known about it through regular inspections.
If none of these circumstances applies, the agency can declare it had no prior notice and deny the claim.
When an agency receives notice of a pothole, state law allows for a reasonable period to address the hazard. It does not specify what constitutes a reasonable timeframe. 304
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Drivers can help ensure that a jurisdiction receives prior notice by promptly reporting any potholes.
All jurisdictions have a mechanism for reporting potholes and other issues (see Appendix A).
Rejection Notices are Often Vague
As noted above, it is not unusual for an agency to withhold its reason for rejecting a claim. A rejection notice would contain this language , in part , which is required by the California Government Claims Act (Cal. Gov. Code § 913):
NOTICE OF REJECTION OF CLAIM
Dear Claimant,
Notice is hereby given that the claim you presented to ( insert title of board or officer) on (date) was rejected on (date).
WARNING
Subject to certain exceptions, you have only six (6) months from the date this notice was personally delivered or deposited in the mail to file a court action on this claim.
See Government Code Section 945.6.
You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately.
Agencies may provide further information, such as the reason for rejection. A notice of denial can be aggravating enough, but when it is written in minimal legalistic terms, claimants may feel even more frustrated. The Civil Grand Jury learned about rejection letters from the County, Los Altos, Los Gatos, Mountain View, Palo Alto, and San José and found that some but not all rejection letters provide a reason for rejection. Rejection letters from other jurisdictions may follow this same approach.
In Civil Grand Jury interviews, one agency official suggested that people who receive a letter like this contact the agency and see if it will shar e the reason for rejection. Although the reason f or rejection is recorded by the agency, there is no legal obligation to provide this information, and agencies may limit this information.
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Filing a Claim: Determining which Jurisdiction is Responsible Caltrans Jurisdiction
If a pothole is located on a state route or interstate highway, the claim would generally fall under Caltrans’s jurisdiction. These routes, which, according to Caltrans, cover about 250 miles throughout Santa Clara County (California Department of Transportation, 2025) include:
• U.S. Route 101 (US-101)
• Interstate 280 (I-280)
• Interstate 680 (I-680)
• Interstate 880 (I-880)
• State Route 17 (SR-17)
• State Route 35 (SR-35)
• State Route 82 (SR-82), which includes El Camino Real • State Route 85 (SR-85)
• State Route 87 (SR-87)
• State Route 130 (SR-130), which includes part of Alum Rock Road and Mount Hamilton Road
• State Route 152 (SR-152)
• State Route 237 (SR-237)
Residents may not realize that some common local routes fall under Caltrans jurisdiction. These include SR-82, a large part of which includes El Camino Real; Mount Hamilton Road; and SR- 130, which is part of Alum Rock Avenue.
When a local road crosses or overlaps a s tate route or interstate, that portion is generally under Caltrans jurisdiction.
County Jurisdiction
Expressways and many county roads are maintained by the County Roads and Airports Department.
Major roads include:
• Almaden Expressway
• Capitol Expressway
• Central Expressway
• Foothill Expressway
• Lawrence Expressway
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• Montague Expressway
• Oregon Expressway
• San Tomas Expressway
• Southwest Expressway
Complicated Exceptions
Further complicating efforts to determine which agency has jurisdiction over a particular area, cities, Caltrans, the County, and even the federal government ( such as near Moffett Federal Airfield) have maintenance agreements that specify which agency is responsible for certain roadway segments – such as onramps, offramps, and other defined areas (City of Mountain View, 2019). It is not always easy to determine which agency is responsible for which segments.
Complicated Maps
Some jurisdictions have no public maps indicating which roads they are responsible for. Th e County and some cities, including San José, Campbell, and Mountain View, do post searchable maps online that can help the public narrow down which jurisdiction is responsible for a particular road. However, the maps often use complicated interfaces rather than a simple image or printout, and many maps are not specific to just the roads maintained by the jurisdictions.
San José, which maintains more than 4,000 miles of locally maintained lanes within its borders, has its own mapping website (Metropolitan Transportation Commission, 2026; City of San José, 2020). It shows whether a particular street within its boundaries is maintained by San José, the County, a private entity, or another agency. The website provides a large amount of information, although it is complicated for the average user to navigate.
An alternative source of information is pavement management plans that some agencies make available. These plans may list all roads maintained by the jurisdiction and can be used as a reference. As an example, Morgan Hill has a link to its latest 2024 Pavement Management Report with a list of streets at the end. However, there is no direct link from the claim forms webpage, so claimants would not be aware of this reference (AMS Consulting, 2025).
Filing a Claim: Obtaining and Submitting a Claim Form
Once a person has found the proper jurisdiction, the next step is to download the claim form from the local agency’s website.
Of the 16 jurisdictions, the Civil Grand Jury found that only Gilroy, Los Gatos, Palo Alto, Santa Clara, and Sunnyvale provide adequate claims process information on their webpages or on the claim form itself.
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Most jurisdictions provide forms only in English. This is an omission that could potentially disenfranchise community members who have limited proficiency in English.
The Civil Grand Jury identified three cities that took the helpful step of providing additional language options:
• Morgan Hill provides a PDF of its claim form in English and Spanish. • Sunnyvale has a translation feature that allows claimants to translate the form into one of 200+ languages. Users can either fill out the translated form online and print a copy or print out a blank translated form and fill it out by hand.
• Saratoga’s website uses a third-party widget to translate its website in addition to an online form to many other languages.
The Civil Grand Jury als o investigated how easy it is to find claim forms on each jurisdiction’s website by searching for the term “claim form.”
The Civil Grand Jury could not find any information about submitting a pothole claim in four entities: Campbell, Los Altos, Los Altos Hills, and Monte Sereno.
Cupertino provides a claim form, but users must use the website’s search function to find it.
Gilroy does not link directly to a claim form, although it does provide instructions on how to request a form by email or in person.
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Table 1: Access to online claim process instructions and link to claim form (See References for links)
Jurisdiction Online Claims Process
Instructions
Link to
Claim Form
Caltrans Yes Yes
County of Santa Clara No Yes
Campbell No No
Cupertino No Yes
Gilroy Yes No
Los Altos No No
Los Altos Hills No No
Los Gatos Yes Yes
Milpitas No Yes
Monte Sereno No No
Morgan Hill No Yes
Mountain View No Yes
Palo Alto Yes Yes
San José No Yes
Santa Clara Yes Yes
Saratoga No Yes
Sunnyvale Yes Yes
Many jurisdictions recommend that claimants deliver the claim form in person, including all relevant information, such as photos, receipts, and witness statements. The claimant should retain a signed copy.
Some agencies allow for email submission , but this is the exception. Alternatively, a claimant could submit the claim by mail to the city or town clerk (or, for the County, the Clerk of the Board).
According to the California Government Claims Act, the agency has 45 days from the date the claim form was mailed or delivered in person to respond to the claimant. 309
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CONCLUSION
Even though state law sets strict rules for filing and reviewing claims, local government agencies retain significant discretion over their processes. By offering clearer online information, improving access to claim forms, expanding language options, and providing more detailed explanations when claims are denied , jurisdictions can significantly improve public trust, reduce frustration , and increase fairness.
Implementing the recommended updates is not only feasible, but it also aligns with the spirit of responsive and transparent public service. The Civil Grand Jury urges all jurisdictions to adopt these improvements by the recommended deadlines to ensure that the claims process is fairer, more consistent, and easier for the public to navigate.
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FINDINGS AND RECOMMENDATIONS
Finding 1
Jurisdictions within Santa Clara County rejected 92% of pothole claims from 2020 to 2025 due to reasons including missed deadlines, incorrect jurisdiction, and lack of prior notice.
Recommendation 1
No recommendation.
Finding 2
Claims are often rejected because the claimant filed with the incorrect jurisdiction, which can happen because jurisdictional lines are often unclear or poorly communicated. The claims websites of all jurisdictions within Santa Clara County lack information about how to determine if a road is in its jurisdiction.
Recommendation 2a
All jurisdictions within Santa Clara County should include a link to a map or list of roads they maintain on their claims website.
The jurisdictions should implement this by December 15, 2026.
Recommendation 2b
All jurisdictions within Santa Clara County should update their claims websites to identify roads that are commonly mistaken as being in their jurisdictions.
The jurisdictions should implement this by December 15, 2026.
Finding 3
Fifteen jurisdictions – the County, Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Milpitas, Monte Sereno, Morgan Hill, Mountain View, Palo Alto, San José, Santa Clara, and Saratoga – have websites with deficiencies that make it difficult to file a claim.
Recommendation 3a
Eleven jurisdictions – the County, Campbell, Cupertino, Los Altos, Los Altos Hills, Milpitas, Monte Sereno, Morgan Hill, Mountain View, San José, and Saratoga – should update their websites to provide clear instructions and information about how to file a claim in addition to a link to the claim form.
The jurisdictions should implement this by December 15, 2026. 311
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Recommendation 3b
Fourteen jurisdictions – the County, Campbell, Cupertino, Gilroy, Los Altos, Los Altos Hills, Los Gatos, Milpitas, Monte Sereno, Morgan Hill, Mountain View, Palo Alto, San José, and Santa Clara – should incorporate useable software on their websites that can translate claim forms into multiple languages or provide claim forms in multiple languages based on the demographics they serve.
The jurisdictions should implement this by December 15, 2026.
Finding 4
When pothole claims are rejected, claimants filing claims against t he County, Los Altos, Los Gatos, Mountain View, Palo Alto, and San José receive a notice that provides little or sometimes no explanation for the rejection. Although jurisdictions within Santa Clara County are not legally obligated to provide a reason for rejection, the lack of clarity in the decisions made on the claims can add to a claimant’s frustration.
Recommendation 4
The County, Los Altos, Los Gatos, Mountain View, Palo Alto, and San José should update their rejection letters to specify whether the decision was due to lack of timeliness, incorrect jurisdiction, lack of prior notice, or other reason and to provide a specific contact to call or email if the claimant has further questions about the reason for rejection.
The jurisdictions should implement this by December 15, 2026.
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REQUIRED RESPONSES
Pursuant to California Penal Code section 933(a) et seq. and California Penal Code section 933.05, the 2025-2026 Santa Clara Count y Civil Grand Jury requests responses from the following governing body:
Responding Agency Findings Recommendations
County of Santa Clara 1, 2, 3, 4 2a, 2b, 3a, 3b, 4
City of Campbell 1, 2, 3 2a, 2b, 3a, 3b
City of Cupertino 1, 2, 3 2a, 2b, 3a, 3b
City of Gilroy 1, 2, 3 2a, 2b, 3b
City of Los Altos 1, 2, 3, 4 2a, 2b, 3a, 3b, 4
Town of Los Altos Hills 1, 2, 3 2a, 2b, 3a, 3b
Town of Los Gatos 1, 2, 3, 4 2a, 2b, 3b, 4
City of Milpitas 1, 2, 3 2a, 2b, 3a, 3b
City of Monte Sereno 1, 2, 3 2a, 2b, 3a, 3b
City of Morgan Hill 1, 2, 3 2a, 2b, 3a, 3b
City of Mountain View 1, 2, 3, 4 2a, 2b, 3a, 3b, 4
City of Palo Alto 1, 2, 3, 4 2a, 2b, 3b, 4
City of San José 1, 2, 3, 4 2a, 2b, 3a, 3b, 4
City of Santa Clara 1, 2, 3 2a, 2b, 3b
City of Saratoga 1, 2, 3 2a, 2b, 3a
City of Sunnyvale 1, 2 2a, 2b
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APPENDIX A: Reporting a Pothole
Residents who see a pothole can report it so the jurisdiction can repair it in a timely manner.
Based on a Civil Grand Jury review, here is a list of contacts (as of April 15, 2026) where potholes or other needed street repairs can be reported:
Jurisdiction Website to report a pothole
Caltrans https://csr.dot.ca.gov/index.php/Msrsubmit
County of Santa Clara https://roads.santaclaracounty.gov/services/service-requests Campbell https://www.campbellca.gov/requesttracker.aspx Cupertino https://cupertinoca.citysourced.com/servicerequests/create Gilroy https://seeclickfix.com/gilroy
Los Altos https://www.losaltosca.gov/FormCenter/Public-Works-6/ Maintenance-Service-Request-46
Los Altos Hills https://www.losaltoshills.ca.gov/requesttracker.aspx Los Gatos https://www.losgatosca.gov/FormCenter/PPW-15/Report-a- Parks-Public-Works-Concern-87
Milpitas https://seeclickfix.com/web_portal/
chZ2d7WdKoe4V2BriJxUCFqd/report/category
Monte Sereno https://www.montesereno.org/forms.aspx?FID=80 Morgan Hill https://www.morganhill.ca.gov/509/Maintenance Mountain View https://www.mountainview.gov/our-city/departments/public- works/roads-and-transportation/street-maintenance
Palo Alto https://www.paloalto.gov/Residents/Services/Report-an-Issue San José https://311.sanjoseca.gov/
Santa Clara https://www.santaclaraca.gov/our-city/government/mayor-and- council/contact-city-council
Saratoga https://www.saratoga.ca.us/FormCenter/Report-a-Concern- 6/Fix-It-Form-45
Sunnyvale https://sunnyvale.dynamics365portals.us/neighborhood- complaints/
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REFERENCES
Bibliography
AMS Consulting. “Pavement Management Technical Assistance Program (P-TAP) Round 25, 2024/2025 Pavement Management Report.” March 21, 2025.
(https://www.morganhill.ca.gov/DocumentCenter/View/53950/Updated-Morgan-Hill- PTAP-25-Rev01-for-Web). Accessed April 16, 2026.
Cal. Gov. Code § 810 et seq.
Cal. Gov. Code § 913 et seq.
California Department of Transportation. “California Road Data 2024.” November 2025. (https://dot.ca.gov/-/media/dot-media/programs/research-innovation-system- information/documents/hpms/hpms-2024-prd-a11y.pdf). Accessed April 28, 2026.
California Department of Transportation. “Submit Damage Claim.” n.d. (https://dot.ca.gov/ online-services/submit-damage-claim). Accessed April 15, 2026.
City of Cupertino. “Claim Form.” September 2022.
(https://cupertinoca.prelive.opencities.com/files/assets/city/v/1/your- city/documents/claim-form-rev-102523.pdf). Accessed April 29, 2026.
City of Gilroy. “How to File a Claim.” n.d. (https://www.cityofgilroy.org/966/How-to-File-a- Claim). Accessed April 15, 2026.
City of Milpitas. “Helpful Links.” n.d. (https://www.milpitas.gov/188/Helpful-Links). Accessed April 15, 2026.
City of Morgan Hill. “Claim for Damages Form.” n.d. (https://www.morganhill.ca.gov/1411/ Claim-for-Damages-Form). Accessed April 15, 2026.
City of Mountain View. “Claim Form.” n.d. (https://www.mountainview.gov/our-city/ departments/city-attorneys-office/claim-form). Accessed April 15, 2026.
City of Mountain View. “GIS/Mapping Portal, Map Road Centerline” July 18, 2019. (https://data-mountainview.opendata.arcgis.com/search?q=roads). Accessed April 28, 2026.
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City of Palo Alto. “Submit a Claim Against the City.” n.d. (https://www.paloalto.gov/ Departments/City-Attorney/Submit-a-Claim-Against-the-City). Accessed April 15, 2026.
City of San José. “File Claim Against City Form.” n.d. (https://www.sanjoseca.gov/your- government/appointees/city-clerk/forms-filings/file-claim-against-city-form). Accessed April 15, 2026.
City of San José. “Streets.” August 27, 2020. (https://gisdata- csj.opendata.arcgis.com/datasets/CSJ::streets/about). Accessed April 16, 2026.
City of Santa Clara. “Frequently Asked Questions.” July 23, 2015. (https://www.santaclaraca.gov/our-city/departments-a-f/city-attorney-s-office/frequently- asked-questions). Accessed April 15, 2026.
City of Saratoga. “Claims Against Saratoga.” n.d. (https://www.saratoga.ca.us/FormCenter/ Claims-Form-37/Claims-Against-Saratoga-102). Accessed April 15, 2026.
City of Sunnyvale. “File a Claim Against the City.” n.d. (https://www.sunnyvale.ca.gov/your- government/city-clerk/file-a-claim-against-the-city). Accessed April 15, 2026.
County of Santa Clara. “File a claim of loss against the County.” n.d. (https://cob.santaclaracounty.gov/services/file-claim-loss-against-county). Accessed April 15, 2026.
Feingold, Lindsey and Manthey, Grace. “Less than 4% of Bay Area Caltrans pothole, other damage claims approved in recent years: data.” KGO-TV. January 25, 2024. (https:// abc7news.com/post/bay-area-potholes-caltrans-claims-car-damages/14359988/).
Accessed April 14, 2026.
Metropolitan Transportation Commission. “Pavement Conditions of Bay Area Jurisdictions 2024.” January 5, 2026. (https://mtc.ca.gov/digital-library/5099739-pavement-condition- bay-area-jurisdictions-2024). Accessed April 15, 2026.
Town of Los Gatos. “File a Claim.” n.d. (https://www.losgatosca.gov/2422/File-a-Claim).
Accessed April 15, 2026.
Watts, Julie and Manthey, Grace. “California freeways with the most potholes and car damage claims.” CBS News California. May 23, 2024.
(https://www.cbsnews.com/news/california-freeways-most-potholes-damage-claims/).
Accessed April 14, 2026.
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This report was ADOPTED by the 2025-2026 Santa Clara County Civil Grand Jury on this 12th day of June, 2026.
______________________________
Dinesh Ramde
Foreperson
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CITY OF CUPERTINO
Agenda Item
25-14521 Agenda Date: 9/15/2026
Agenda #: 14.
Subject: Law Enforcement Services Agreement with the County of Santa Clara.
Receive an update regarding the City's law enforcement services agreement with the County of Santa Clara, discuss the findings of the City's independent financial review, receive a proposed draft long- term agreement from the County of Santa Clara, and provide direction to staff as appropriate.
CITY OF CUPERTINO Printed on 9/10/2026Page 1 of 1
powered by Legistar™
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FINANCE DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3120
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Meeting: September 15, 2026
Subject
Law Enforcement Services Agreement with the County of Santa Clara.
Recommended Action
Receive an update regarding the City's law enforcement services agreement with the County of Santa Clara, discuss the findings of the City's independent financial review, receive a proposed draft long-term agreement from the County of Santa Clara, and provide direction to staff as appropriate.
Background
For decades, the City of Cupertino, along with City of Saratoga and Town of Los Altos Hills have contracted with the County of Santa Clara for law enforcement services provided by the Santa Clara County Sheriff's Office. The last agreement expired on June 30, 2026. On December 31, 2025, the County provided proposed contract terms effective July 1, 2026, which contained a new cost methodology that dramatically increased the contract cost by approximately $7,500,000 annually, representing a 40% increase . Over the spring, the parties me t regularly to negotiate contract terms, resulting in an overall 34% rate increase.
Since the driver of these negotiations was the County’s new cost methodology, the parties agreed to a three- month contract extension through September 30, 2026, in order for a third-party financial firm to provide an independent review of the contract cost metho dology. The current three-month extension was executed with all terms set forth by the County, including the 3 4% rate increase. In July, the three Cities retained Vasquez & Company LLP (“Vasquez”) to conduct the independent financial review of the County's methodology and supporting financial information.
As discussed below, the final Vasquez report was completed in late August. With the contract termination date imminent, the City and County have continued discussions regarding the terms and costs of a successor agreement, the absen ce of which will impact public safety service levels in the City. In order for the parties to amicably continue their negotiations and preserve public safety, the City has requested that the County agree to another short -term extension and are awaiting the County’s response. The significant focus of the discussions remain the County's 319
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proposed cost methodology and its conformance with Government Code Section 51350, which governs the costs counties may charge cities for contracted services.
Vasquez Financial Review
Vasquez worked closely with the cities and the County to assess the methodology and finalized its report on Wednesday, August 26, 2026. The final report (“Report”) has been provided to the County administration and Board of Supervisors. The City is currently awaiting the County's formal response.
Prior to finalization, the City provided the County with a draft of the report and an opportunity to review and comment. The County provided feedback on the draft, which Vasquez evaluated as part of its final review. Where appropriate, the County's comments were incorporated into the final report or otherwise addressed by Vasquez in a separate written response.
The Report evaluates the County's proposed FY 2026 -27 costs, including the allocation of direct and indirect costs, the methodologies used to distribute shared costs, comparisons with other California contract-service models, and the County's FY 2026-27 Recommended Budget scenario assuming discontinuation of the West Valley city contracts. Key observations from the review include:
- Changes in overhead costs and methodology. The County's FY 2026 -27 proposal increases overhead allocated to the West Valley Station by app roximately $6.0 million compared with the prior year and expands the overhead base to include additional countywide functions.
- Allocation methodology. The County applies caseload, either independently or in combination with service hours, across several cost categories. Vasquez found that case counts do not account for differences in case complexity, staff time, or level of effort and that the County had not provided information sufficient to substantiate caseload as a cost- causative basis for allocating general operating or overhead costs. For instance, there is a significant delta in the amount of investigation time, analysis and reporting from a burglary alarm incident vs a homicide.
- Costs identified as not allocable. At the category level, Vasquez classified approximately $10.7 million of the West Valley overhead and support costs reviewed as not allocable to the West Valley Cities, i.e. the County’s cost proposal sought to pass through to the contract cities $10.7 million of their overhead co sts that they would continue to incur without these contracts. The R eport notes, however, that several of these cost categories contain both contract -related and baseline activities and that further component-level information is necessary to determine the appropriate amount attributable to the contract cities. The City has reached out to the County to further this discussion. - Alternative allocation analysis. As an illustrative comparison, Vasquez reallocated the same West Valley costs using assigned staff ing rather than the County's proposed methodology. The FTE-based approach – the methodology that had been the basis for all prior contracts reduced the combined projected cost for Cupertino, Saratoga, and Los Altos Hills from approximately $40.4 million to $33.9 million, a reduction of approximately $6.5 million, or 16.1%. Vasquez notes that this analysis is illustrative and does not establish the required allocation methodology or whether every cost is allocable. 320
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- County's no-contract budget scenario. Vasquez also reviewed the County's FY 2026 -27 Recommended Budget, which identifies reductions in staffing and expenditures if the West Valley city contracts are discontinued. The review found that some costs would be reduced or eliminated, while other County costs would continue even without the city contracts. Vasquez noted that additional analysis is needed to reconcile these changes with the costs included in the County's contract proposal and determine which costs are attributable to the contract cities.
The Report is available on the City's Law Enforcement Contract Negotiations webpage and is
included as an attachment to this staff report. The report provides additional detail regarding the firm's analysis and observations.
Request for Ongoing D iscussions
City staff has reached out to the County multiple times to continue discussions regarding the parties' respective interpretations and application of Government Code Section 51350 , the County's proposed costs , and the findings contained in the Vasquez report. The financial discussion is intended to work through the underlying cost categories in greater detail, including identifying costs directly attributable to providing services to contract cities and distinguishing those from costs the County would continue to incur in the absence of the contracts. The City is awaiting a response from the County.
September 30 Contract Expiration and Service Levels
The current law enforcement services agreement remains scheduled to expire on September 30, 2026. The County has indicated that, absent an executed successor agreement, law enforcement service levels within Cupertino would be significantly reduced . On multiple occasions, the City has requested another short extension to continue to negotiate, while continuing to pay the full costs that the County has proposed in order to not dis rupt law enforcement services to the residents of Cupertino or personnel within the West Valley Division.
City staff has also made multiple inquiries seeking additional information regarding the specific services and staffing that would be provided to Cupertino following expiration of the agreement, but no formal response from the County , providing a clear description of the service levels that would remain in place after September 30, has been provided.
Community Engagement
On September 9, 2026, the City hosted a Mayor's Chat focused on the Sheriff's contract. The event provided an informal setting to share information regarding the contract and ongoing negotiations and to engage with community members on the issue. Many of the questions centered on the need for additional time for contract negotiations to continue. S ince a further extension would be based on the County’s current disputed cost proposal, the County would not incur any financial loss.
Next Steps
Depending on Council direction, staff will continue working with the County on the long -term agreement.
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Sustainability Impact
No sustainability impact.
Fiscal Impact
Fiscal impact is contingent upon direction by the Council.
City Work Program (CWP) Item/Description
None.
Council Goal:
Public Engagement & Transparency.
Fiscal Strategy.
Quality of Life.
TBD Item:
No.
California Environmental Quality Act
The proposed action does not constitute a “project” subject to CEQA. _____________________________________
Prepared by: Jonathan Orozco, Director of Finance
Reviewed by: Michael Woo, Senior Assistant City Attorney Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, City Manager
Attachments:
A - Draft County of Santa Clara Law Enforcement Services Contract B - County of Santa Clara Law Enforcement Services Three-Month Extension C - Vasquez Report - Sheriff Contract Cost Allowability and Compliance with Government Code § 51350
D - Vasquez Presentation – Sheriff Contract Cost Review
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Agreement between County of Santa Clara
and City of Cupertino
AGREEMENT BETWEEN
COUNTY OF SANTA CLARA AND CITY OF CUPERTINO
FOR LAW ENFORCEMENT SERVICES
This Agreement for the performance of law enforcement services (“Agreement”) is made and entered into on this 1st day of October 2026 (“Effective Date”) between the County of Santa Clara (“County”) and City of XXXX (“City”). This Agreement specifies the law enforcement services to be provided by the County’s Office of the Sheriff to City and the payment provided to the County by City for those services. County and City may be referred to individually as a “Party” or collectively as the “Parties” to this Agreement.
RECITALS
The following recitals constitute a substantive portion of the Agreement.
WHEREAS, City desires to contract with County for the performance of the law enforcement functions described herein; and
WHEREAS, County, through its Office of the Sheriff, agrees to render such law enforcement services on a full cost reimbursement basis , pursuant to California Government Code section 51300 et seq., and
WHEREAS, County, through its Office of the Sheriff, has the legal authority to provide law enforcement services throughout Santa Clara County, and is equipped and willing to provide these services to City pursuant to the terms set forth in this Agreement.
NOW, THEREFORE, the Parties hereto agree as follows:
AGREEMENT TERMS
1. TERM OF AGREEMENT
This Agreement shall become effective on October 1, 2026. The initial term of this Agreement shall not exceed five (5) years unless sooner terminated in accordance with this Agreement.
2. SERVICES TO BE PROVIDED
A. Law Enforcement Services
County agrees to provide , through its Office of the Sheriff, law enforcement services. The law enforcement services shall be provided in accordance with Exhibit A (Scope of Law Enforcement Services), which is incorporated herein by this reference.
B. County Crime Laboratory Services
County agrees to provide, through the District Attorney’s Office, Crime Laboratory services (County Crime Lab Services). County Crime Laboratory services shall be 323
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provided in accordance with Exhibit C (County Crime Lab Services), which is incorporated herein by this reference.
3. COMPENSATION
A. Cost Recovery
This Agreement is governed by Government Code section 51350 (“Section 51350”), and nothing shall prevent either Party from pursuing their rights under Section 51350.
B. Law Enforcement Services
The City shall pay the County for Law Enforcement Services in accordance with Exhibit E (Law Enforcement Services Rates), which is incorporated herein by this reference.
C. County Crime Laboratory Services
The City shall pay for County Crime Lab oratory Services in accordance with Exhibit C, as incorporated herein by reference.
D. Unanticipated, Omitted, or Changed Costs
The Parties acknowledge and agree that the nature, scope, and demands of modern law enforcement services are dynamic and continually evolving, and that during the term of the Agreement there may be unanticipated, omitted, or materially changed costs, as well as obligations and service needs that cannot be fully identified at the time of execution of the Agreement.
In the event the County incurs such costs, the County shall provide written notice to the City identifying the nature and basis of the additional costs. The parties shall negotiate i n good faith to determine appropriate compensation. The adjustment agreed upon shall be incorporated into this Agreement by written amendment.
4. DEFINITIONS
A. “County Confidential Information” shall include all material, non-public information (including material, non-public County Data) appearing in any form (including, without limitation, written, oral or displayed), that is disclosed, directly or indirectly, through any means of communication by County, its agents or employees, to City, its agents or employees, or any of its affiliates or representatives.
B. “County Data” shall mean data and information received by City from County.
County Data includes any information or data that is transported across a County network, or that resides in a County-owned information system, or on a network or system under the control and management of a contractor for use by County.
As between City and County, all County Data shall remain the property of County.
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C. “City Data” shall mean data and information received by County from City. City Data includes any information or data that resides in a City-owned information system, or on a network or system under the control and management of a contractor for use by City. As between City and County, all City Data shall remain the property of City.
5. ENTIRE AGREEMENT
This Agreement and its attachments constitute the final, complete, and exclusive statement of the terms of the agreement between the Parties related to the provision of these law enforcement services. It incorporates and supersedes all the agreements, covenants, and understandings between the parties concerning the subject matter hereof, and all such agreements, covenants, and understandings have been merged into this Agreement. No prior or contemporaneous agreement or understanding, verbal or otherwise, of the Parties or their agents shall be valid or enforceable unless embodied in this Agreement.
6. THIRD PARTY BENEFICIARIES
This Agreement shall not be construed as conferring upon any third party any right or benefit, and any and all claims which may arise hereunder may be enforced solely by County and the City.
Notwithstanding anything contained herein, or any conduct or course of conduct by any Party hereto, before or after signing this Agreement, this Agreement shall not be construed as creating any right, claim, or cause of action against either Party by any person or entity not a Party to this Agreement.
7. GOVERNING LAW AND VENUE
This Agreement shall be governed by California law . Venue for any action arising from this Agreement shall lie in Santa Clara County, California, except as otherwise required by law.
8. EXECUTION AND COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which will be considered an original, but all of which together will constitute one and the same instrument. The parties agree that this Agreement, its amendments, and ancillary agreement s to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by a method described herein.
Unless otherwise prohibited by law or County policy, the parties agree that an electronic copy of a signed contract, or an electronically signed contract, has the same force and legal effect as a contract executed with an original ink signature. The term “ electronic copy of a signed contract” refers to a transmission by facsimile, electronic mail, or other electronic means of a copy of an original signed contract in a portable document format. The term “electronically signed contract” means a contract that is executed by applying an electronic signature using technology approved by County.
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9. SEVERABILITY
Should any part of this Agreement between County and the City or any individual contract release purchase order be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect the validity of the remainder of the Agreement or any individual contract , release or purchase order which shall continue in full force and effect, provided that such remainder can, absent the excised portion, be reasonably interpreted to give the effect to the intentions of the parties.
10. AMENDMENTS
This Agreement may only be amended by a written instrument signed by the Parties.
11. DATA
A. City shall not acquire any ownership interest in County Data (including County Confidential Information), and County shall not acquire any ownership interest in City Data (including City Confidential Information). Neither party shall , without the other party’s written permission, use or disclose the other party’s data other than in the performance of its obligations under this Agreement.
B. The parties shall be responsible for establishing and maintaining information security programs designed to ensure the security and confidentiality of each other party’s data, protect against any anticipated threats or hazards to the security or integrity of City or County Data, and protect against unauthorized access to or use of City or County Data that could result in substantial harm or inconvenience to the parties or any end users. Upon termination or expiration of this Agreement, the parties shall seek and follow each other’s direction regarding the proper disposition of data owned by the other party.
C. The parties shall take appropriate action to address any incident of unauthorized access to the other party’s data , including addressing and/or remedying the issue that resulted in such unauthorized access, and notifying the other party by phone or in writing within twenty-four (24) hours of any incident of unauthorized access to the other party’s data , or any other breach in security that materially affects the other party or end users. If the initial notification is by phone, written notice shall be provided within five (5) days of the incident. The parties shall be responsible for ensuring compliance by their officers, employees, agents, and subcontractors with the confidentiality, privacy, and information security requirements of this Agreement. Should C ity or County Confidential Information and/or legally protected City or County Data be divulged to unauthorized third parties, the parties shall comply with all applicable federal and state laws and regulations, including but not limited to California Civil Code sections 1798.29 and 1798.82. The parties shall not be liable to each other for any expenses associated with compliance with these obligations.
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D. Each party shall defend, indemnify and hold the other party harmless against any third party claim, liability, loss, injury or damage arising out of, or in connection with, the unauthorized use, access, and/or disclosure of information by one party and/or its agents, employees or sub -contractors, excepting only loss, injury or damage caused by the sole negligence or willful misconduct of personnel employed by that party.
12. OWNERSHIP OF DATA
Except as otherwise provided for or prohibited by law, all drawings, specifications, reports and other data developed by the County for this Agreement shall become the property of the City.
However, all crime reports shall remain the property of the County of Santa Clara, Office of the Sheriff.
13. DISPUTE RESOLUTION
In the event of any disagreement or dispute arising under this Agreement, the Parties agree to engage in an informal resolution process. The Parties’ representatives shall promptly meet and confer in an effort to resolve the matter within 14 days of a written request for such a meet and confer from one Party to another. If the dispute is not resolved through meet and confer within ten business days of the initial meet and confer meeting, or in a mutually agreed time frame, the Parties agree to promptly submit the matter to non-binding mediation before initiating any legal action. The costs of mediation shall be split equally between the parties. The parties may mutually agree to forego non-binding mediation.
14. ASSIGNMENT
No assignment of this Agreement or of the rights and obligations hereunder shall be valid without the prior written consent of the other Party.
15. INDEMNITY/HOLD HARMLESS
A. The County shall indemnify, defend, and hold harmless the City, its officers, agents, and employees from and against any loss, liability, claim, damage, or expense arising out of or in connection with, performance of the duties and obligations of the County and its employees set forth in this agreement.
B. The City shall indemnify, defend, and hold harmless the County, its officers, agents, and employees from and against any loss, liability, claim, damage, or expense arising out of or in connection with, performance of the duties and obligations of the City and its employees set forth in this agreement.
C. This mutual indemnification agreement is adopted pursuant to Government Code section 895. 4 and in lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the Parties.
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Nothing in this Agreement is intended to expand the liability of any Party beyond standard tort law concepts or waive, impair, or diminish any statutory immunities, defenses, or liability limitations available to either Party under the Tort Claims Act.
16. INSURANCE AND LIABILITY
County and City shall each maintain its own liability insurance coverage, through self-insurance or otherwise, against any claim of liability arising out of the performance of this Agreement.
17. NOTIFICATION AND COOPERATION WITH LITIGATION
Each Party agrees, to the extent permitted by law, to notify the other Party of any complaint, grievance, or claim it receives from a third-party that relates to this Agreement. The Parties agree to cooperate in any investigation of any such complaint, grievance, or claim and in the resolution thereof. Without limiting the generality of the foregoing, at County’s request with reasonable advance notice, City shall make employees available to County, at no cost to County, to testify as fact witnesses, expert witnesses or otherwise in the event of litigation being brought against County with respect to the provision of the services. Furthermore, City shall reasonably cooperate with County in furnishing information, testimony, and other assistance in connection with any litigation, investigations, audits, proceedings, or disputes relating to the Agreement.
18. NOTICES
All notices to the Parties shall, unless otherwise requested in writing, be sent as follows:
To: County addressed to: Office of the Sheriff
55 W Younger Avenue
San José, CA 95110
Attn: Assistant Sheriff Adam Oberdorfer
With a copy to the Office of the County Counsel
70 W. Hedding Street, East Wing, 9th Floor
San José, CA 95110
Attn: Mona M. Williams
Attn: County Counsel
To: City addressed to: City Manager
10300 Torre Avenue
Cupertino, CA 95014
Each Party may designate a different person and address by sending written notice to the other Party, to be effective no sooner than ten (10) days after the date of this notice.
If notice is sent via email or facsimile, a signed, hard copy of the material shall also be mailed.
The workday the email or facsimile was sent shall control the date notice was deemed given if there is an email or facsimile machine generated document on the date of transmission. An 328
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email or facsimile transmitted after 1:00 p.m. on a Friday, Saturday, Sunday, or holiday shall be deemed to have been transmitted on the next business day.
19. TERMINATION OF AGREEMENT
No cause termination with notice. This agreement shall become effective on October 1, 2026, and may be terminated without cause by County or City by giving the other Party one (1) year written notice of such termination . In the absence of such written notice of termination, this agreement shall be effective for a term of five years (5) until September 30, 2031, subject to any modifications which are made in accordance with the terms and conditions of this agreement. At the expiration of this five (5) year Agreement contract, this Agreement may be continued for an additional five (5) year period , or another mutually agreed upon term, upon written notice of continuation by either Party to the other Party , acknowledged and agreed in writing by the receiving Party at least one-hundred eighty (180) days prior to the expiration of this contract.
In the event of an early termination or non-continuation, this Agreement shall remain in full force and effect through the date the termination or non -continuation takes effect, and City shall compensate County, in accordance with the terms of this Agreement , for services rendered and costs incurred until the date the termination or non-continuation takes effect. In addition, City shall compensate County the full amount of its pro-rata share for County tenant improvements, moving costs, and existing lease commitments for the West Valley Division substation, including its pro rata share of all lease payments due through the expiration of the Fourth Amendment to the Lease between the County and Dollinger DeAnza Associates LP for 1601 S. De Anza Boulevard signed April 22, 2025 by the County. The City and County shall meet and confer and mutually agree prior to any subsequent amendment of the existing lease and/or for any new tenant improvements, or a replacement or successor lease. These payment obli gations apply notwithstanding the City’s non-continuation or termination of this Agreement.
20. SURVIVAL
All representations, warranties, and covenants contained in this Agreement, or in any instrument, certificate, exhibit, or other writing intended by the parties to survive this Agreement, shall survive the termination or expiration of this Agreement, including but not limited to all terms (1) relating to Ownership of Data; (2) relating to County Data; and (3) relating to the City’s obligations upon termination or expiration of this Agreement.
SANTA CLARA COUNTY SANTA CLARA COUNTY SHERIFF
____________________________________
Otto Lee Date Robert Jonsen Date
President Sheriff
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