Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $8,914.30 $191,085.70 10/14/2026 City Manager's Office
Updates
#
Task Status Task
Start
Task End Update %
Completed
1.1 Research In Progress 7/1/2025 1/31/2027 1.1 Conducting research to identify gaps, challenges, and opportunities in the small business
permitting process and explore regional best
practices for comparison.
1.2 Explored options to support small
businesses/startups, fill empty storefronts, and
encourage entry of new forms of retail to promote
revitalization.
50.00 1.2 Planning
Phase
Complete 7/1/2025 7/31/2026 1.1 Staff has presented the small business permitting item to EDC to gather input.
1.2 Planned and executed themed events that
improve placemaking and local commerce: Dine Out
July Fourth, Restaurant Week, The Big Game, Bike to
Work Day, and Summer of Celebration.
100.00
1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options to support small businesses/startups, fill empty storefronts, and encourage entry of new forms of retail to promote revitalization • Explore more themed events like restaurant week, and other festivals to bring vitality to Cupertino businesses • Improve placemaking in the city and the city's revenue stream Fiscal Strategy
Economic Development for Retail and Small Businesses
1 (Page 1 of 2)
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $8,914.30 $191,085.70 10/14/2026 City Manager's Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.3 Procurement
Phase
In Progress 1/1/2026 6/30/2027 1.1 Staff have contracted with OpenCounter (digital software) and are looking into
additional AI platforms to assist with
improvements to the permitting process.
75.00 1.4 Execution
Phase
In Progress 11/1/2025 6/30/2027 1.1 Expand the Business Resource Hub by integrating resources and support service
related to the permitting process for small
businesses.
1.2 Deployed the Business Resource Hub and
Business License Amnesty Program; attracted
innovation-focused opportunities to
Cupertino such as the GenAI Pitch
Competition; launched the Small Business
Spotlight Program; and entering into an
Economic Development Incentive Agreement
with Insight Direct.
50.00 1.5 Outreach Complete 7/1/2025 9/30/2026 1.2 Conducted outreach to promote and inform businesses about Dine Out July
Fourth, Restaurant Week, The Big Game, Bike
to Work Day, Summer of Celebration, the
Business Resource Hub, and the Business
License Amnesty Program, while beginning
outreach and recruitment efforts for the
Small Business Spotlight Program.
100.00
1.6 Closing
Processes
Future 6/1/2027 6/30/2027 Project will be completed once updates have been made.
0.00 1.1 Streamline permitting process for small businesses
1.2 Retention and recruitment of retail and small businesses: Explore options to support small businesses/startups, fill empty storefronts, and encourage entry of new forms of retail to promote revitalization • Explore more themed events like restaurant week, and other festivals to bring vitality to Cupertino businesses • Improve placemaking in the city and the city's revenue stream Fiscal Strategy
Economic Development for Retail and Small Businesses
1 (Page 2 of 2)
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 10/14/2026 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2025 8/31/2025 The City Council reinstated the EDC through Ordinance No. 25-2273. The ordinance was
approved in July 2025 and took effect on
August 14, 2025.
100.00
1.2 Outreach Complete 7/1/2025 10/7/2025 The application period for the EDC closed on September 2, 2025. On September 15, 2025,
the Council appointed five members
representing the hospitality/tourism,
technology, commercial real estate, education,
and retail/small business sectors. The Council
also designated a primary and alternate
Council representative to the EDC on October
7, 2025.
100.00
1.3 Execution
Phase
Complete 9/15/2025 11/30/2025 A press release announcing the reinstatement of the EDC was issued on September 19, 2025.
During the week of September 22, staff
conducted onboarding and orientation
activities for the newly appointed members,
including administration of the oath of office,
orientation sessions, establishment of City
email accounts, creation of the Committee’s
webpage, and completion of other
administrative setup tasks.
100.00
1.3 Create a small business council, provide regulatory support.
1.4 Restore the Economic Development Committee
Fiscal Strategy
Small Business Council / Economic Development
2 (Page 1 of 2)
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 10/14/2026 City Manager's
Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.4 Closing
Processes
Complete 11/15/2025 7/31/2026 The EDC has been actively meeting since November 2025. In April 2026, they
approved a work plan that included
establishing a subcommittee to develop
and launch a Small Business Council
focused on regulatory relief. In July 2026,
the EDC formed a subcommittee to begin
implementing this initiative.
100.00
1.3 Create a small business council, provide regulatory support.
1.4 Restore the Economic Development Committee
Fiscal Strategy
Small Business Council / Economic Development
2 (Page 2 of 2)
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 10/14/2026 Finance
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2025 7/31/2025 Contacted current list of qualified candidates on the MA list to determine
interest. Held selection interviews with
qualified candidates and performed
reference checks of top candidate.
100.00
1.2 Execution
Phase
Complete 8/1/2025 10/31/2025 Did not pursue offer to candidate. Staff pivoted to open recruitment approach for
broader candidate outreach; finalized
preparation for position posting. Position
was posted 9/3 with interviews concluded
by the middle of October.
100.00
1.3 Closing
Processes
Complete 10/20/2025 12/31/2025 Grants Analyst candidate was offered the position and joined the City during the
first week of December 2025.
100.00
Explore a Grants Analyst Position
Fiscal Strategy
Grants Analyst
3 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 10/14/2026 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 2/15/2026 Staff completed exploration of industry standards and surveyed other cities'
regional practices.
100.00
1.2 Planning
Phase
Complete 1/3/2026 9/30/2026 Through the 2026 Accela Roadmap, customer feedback, and staff review of
process, several technology initiatives have
been identified to improve the permitting
experience, simplify application and
payment processes, improve application
completeness and provide applicants with
faster feedback. Additional improvements
will be identified through the customer
feedback survey and incorporated in the
execution and design phases.
100.00
1.3 Procureme
nt Phase
In Progress 2/20/2026 10/30/2026 Staff have contracted with Open Counter and are looking into additional AI platforms
to assist with improvements to the
permitting process.
75.00 1.4 Outreach In Progress 8/20/2026 10/30/2026 Staff has developed a public survey that was launched in mid-September. Upon
receiving and analyzing the survey results,
staff will prepare the necessary
recommendations and additional actions
for consideration.
50.00 Develop a suite of improvements to (1) improve access to, and (2) speed the processing of permits for small home upgrades so as to enhance compliance and improve overall efficiency. Improve turnaround times. Set SLA's for staff and outsourced reviewers, customer service KPI's, templates to reduce back and forth, internal staff expertise to reduce consulting expenses.
Quality of Life
Permit Streamlining and Simplification for Small Home Upgrades 4 (Page 1 of 2)
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 10/14/2026 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.5 Execution
Phase
In Progress 2/20/2026 12/31/2026 Staff has presented a study session to PC and received feedback. Staff is planning a
second PC meeting in November and then
CC study session in December.
25.00 1.6 Design
Phase
Future 1/4/2027 1/29/2027 Staff will update procedures and processes, any public handouts, and the City website.
0.00 1.7 Closing
Processes
Future 6/30/2027 6/30/2027 Project will be completed once updates have been made.
0.00 Develop a suite of improvements to (1) improve access to, and (2) speed the processing of permits for small home upgrades so as to enhance compliance and improve overall efficiency. Improve turnaround times. Set SLA's for staff and outsourced reviewers, customer service KPI's, templates to reduce back and forth, internal staff expertise to reduce consulting expenses.
Quality of Life
Permit Streamlining and Simplification for Small Home Upgrades 4 (Page 2 of 2)
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$25,000.00 $25,000.00 $0.00 $25,000.00 10/14/2026 Finance Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 9/30/2025 Staff researched other agencies to consider refinements to the Investment Policy and
the quarterly report. Staff also researched
Cash Flow Policy and cash flow models
from other agencies.
100.00
1.2 Planning
Phase
Complete 7/1/2025 9/30/2026 Staff completed a draft Investment Policy which was adopted by the City Council on
May 19, 2026.
Staff completed Cash Flow Policy and have
implemented a new Cash flow model.
100.00
1.3 Execution
Phase
Complete 9/30/2026 9/30/2026 The updated Investment Policy, OPEB Trust Investment Policy, and the Pension Trust
Investment Policy are available on the City
Finance webpage and can be viewed at
cupertino.gov/budget.
100.00
Review and assess the City’s investment policy and best practices with an analysis of quarterly treasurers report.
Establish a cashflow management policy with the goal to reduce the total percentage in cash from 20% to 2% and to reduce the total percentage in cash and cash-equivalent to at most 10%, on par with other cities.
Fiscal Strategy
Financial, Investment, and Cashflow Policy Review
5 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$1,000,000.00 $1,000,000.00 $0.00 $1,000,000.00 10/14/2026 City Attorney's Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 10/1/2025 11/30/2026 Research impact fees in other cities and legal parameters for each fee.
20.00 1.2 Procurement
Phase
In Progress 2/1/2026 10/31/2026 The Park Land Impact Fee Nexus Study contract has been executed and vendor is
moving forward with preparing the study.
RFP for BMR impact fee study was
released in June and is currently under
evaluation. Staff released an additional
RFQ to study traffic impact fee, retail loss
fee, and potentially other fees in August
2026.
60.00 1.3 Planning
Phase
Future 11/30/2026 3/30/2027 Present options and findings to Council and determine next steps.
0.00 1.4 Execution
Phase
Future 3/30/2027 5/31/2027 Implement fees as applicable pending Council direction.
0.00 1.5 Closing
Processes
Future 5/31/2027 6/30/2027 Project will be completed once updates are made.
0.00 Conduct nexus studies to review a range of impact fees, such as Traffic Impact Fee, Retail Impact Fee, BMR Impact Fee, and Parkland Impact Fee, and other means of offsetting conversion of commercial land uses to residential to ensure the impact fees are defensible against legal challenges.
Fiscal Strategy
Defensible Impact Fee Nexus Study for Traffic Impact Fee, Retail Impact Fee, BMR Impact Fee, and Parkland Impact Fee
6 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$250,000.00 $250,000.00 $900.00 $249,100.00 10/14/2026 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 11/12/2025 1) Located areas of unprogrammed turf that would facilitate pollinator vegetation.
2) Prepared for pilot study to verify
appropriate water usage.
100.00
1.2 Planning
Phase
Complete 10/1/2025 7/31/2026 2) Initiated irrigation pilot study to verify appropriate water usage.
100.00
1.3 Design
Phase
Complete 1/1/2026 9/30/2026 1) Prepared plans for turf conversion. 100.00
1.4 Execution
Phase
In Progress 7/31/2026 12/31/2026 1) Convert turf to pollinator vegetation. 2) Evaluate pilot irrigation program and
establish next steps as necessary.
50.00 1.5 Closing
Processes
Future 12/31/2026 1/31/2027 Update and coordinate effort with Sustainability Commission.
0.00 1) Reduce irrigation while increasing pollinator supporting vegetation (turf conversion). 2) Optimize irrigation systems including CUSD use agreement sites.
Environmental Sustainability
Water Conservation Policies
7 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$65,000.00 $65,000.00 $51,051.18 $13,948.82 10/14/2026 Parks & Recreation Updates
#
Task Status Task Start Task End Update % Completed
1.1 Research Complete 7/1/2025 12/31/2025 Worked with SASCC to provide the gap and feasibility analysis and bring together a
working group.
100.00
1.2 Outreach Complete 7/1/2025 12/31/2025 Enhanced marketing efforts for Senior Center and programs.
100.00
1.3 Procurement
Phase
Complete 7/1/2025 12/31/2025 Explored potential external agencies to provide services to enhance Senior Services
and entered into agreement with Avenidas to
provide these services.
100.00
1.4 Planning
Phase
Complete 11/1/2025 6/30/2026 Offered relevant resource presentations.
Topics included transportation, aging in place,
and mental health.
100.00
1.5 Execution
Phase
Complete 11/6/2025 6/30/2026 Avenidas secured to provide case management services at the Senior Center.
100.00
1.6 Closing
Processes
Complete 3/1/2026 6/30/2026 Staff will continue to use available resources, like Age Friendly Cities Network, to stay
current on senior needs and will enhance City
services on an operational basis.
100.00
6.1 Due to the high cost of senior centers, many seniors have to "age in place", but do still need services typically provided in senior centers, in addition to common home maintenance.
6.2 Utilizing the survey results conducted in 2022 and 2023 to meet the needs of Cupertino seniors
6.3 Consider consultant services similar to Palo Alto or Saratoga Senior Center to enhance services, while reducing cost to the city.
NOTE: Cupertino Age-Friendly could make a presentation on the result of 2023 survey, in collaboration with the city staff.
NOTE: Successful Aging Solutions & Community Consulting (SASCC), who runs the Saratoga Senior Center could provide a free gap analysis and feasibility analysis Quality of Life
Enhance Senior Services
8 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $0.00 $200,000.00 10/14/2026 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 12/31/2025 Staff looked into various concepts for city properties. Discussions on CUSD/Finch
have occurred during closed sessions since
September 2025.
100.00
1.2 Planning
Phase
In Progress 1/1/2026 10/31/2026 Staff produced a memo in January with options for City properties. Staff is working
on a separate memo with options to
develop a scope for Stocklmeir property.
55.00 1.3 Execution
Phase
In Progress 5/1/2026 3/31/2027 Staff presented study to Council on March 17 and received direction on Blesch
Project. A separate study will be brought
to Council on the Stocklmeir Property.
50.00 1.4 Closing
Processes
In Progress 5/1/2026 6/30/2027 Staff will proceed with Blesch Project after CIP approval and will consider options for
Stocklmeir pending Council direction in
early 2027. Completion of these projects
will continue as part of the CIP.
40.00 Future planning strategies for Stocklmeir house/garages, Blech House, Blue Pheasant. Goal of judicial use of city-owned properties. Investigate potential purchase of CUSD Finch/Phil property. Include the McClellan Barn and the house at the entrance of Blackberry Farm.
Quality of Life
City Properties: Planning for Optimal Use
9 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 10/14/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2022 9/30/2022 Researched 5G ordinance regulations in other cities.
100.00
1.3 Execution
Phase
Complete 4/1/2023 10/21/2025 Staff finalized a muni code update based on input from City Council. This update
will govern the installation of wireless
small cell facilities within the Public Right
of Way. This update was adopted at the
October 21, 2025 City Council meeting.
100.00
1.4 Closing
Processes
Complete 9/30/2025 11/30/2025 This ordinance went into effect on November 20.
100.00
Update 5G Ordinance
Quality of Life
5G Ordinance
10 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$40,000.00 $40,000.00 $40,000.00 $0.00 10/14/2026 City Manager's Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 7/1/2025 10/31/2026 Emergency policies have been reviewed in order to assess need for updates. Staff is
preparing updates to the Emergency
Operation Plan (EOP).
75.00 1.2 Planning
Phase
Complete 7/1/2025 7/15/2026 Staff developed a plan for potential EOC activation and has completed recruitment
of an Emergency Services Coordinator.
100.00
1.3 Execution
Phase
In Progress 9/1/2025 11/20/2026 Staff conducted Disaster Council meetings in October 2025 and June 2026. Staff
presented the draft EOP to Disaster Council
on October 15 and plans to bring the draft
EOP to City Council in November 2026.
60.00 1.4 Closing
Processes
Future 11/20/2026 11/30/2026 Upon adoption of the EOP, staff will begin implementation and training as part of City
operations.
0.00 Review fire, earthquake, tornado, active shooter, tsunami, hazardous transport accident policies; and ensure EOC is active and functioning with a permanent position not consultant running the program.
Quality of Life
Emergency Operations Readiness
11 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$250,000.00 $250,000.00 $0.00 $250,000.00 10/14/2026 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 11/30/2025 Prepared RFP Documents for Advertising. 100.00
1.2 Procurement
Phase
Complete 11/30/2025 6/30/2026 Reviewed and issued RFP, selected consultant, Council award, executed
contract.
100.00
1.3 Outreach In Progress 7/1/2026 11/30/2027 Conduct project kick-off meeting. Prepare Urban Forest Master Plan and solicit
public input.
5.00 1.4 Closing
Processes
Future 12/1/2027 12/30/2027 Project complete upon acceptance of final plan.
0.00 Create an Urban Forest Master Plan that includes an updated and expanded tree list which will increase the number of trees, enhance the City's tree canopy, and promote landscaping throughout the City.
Environmental Sustainability
Urban Forest Program
12 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$10,000.00 $10,000.00 $0.00 $10,000.00 10/14/2026 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 7/1/2025 9/15/2026 Staff explored industry standards, regional practices, and legal parameters.
100.00
1.2 Design
Phase
In Progress 5/1/2026 12/15/2026 Staff is developing recommended notification updates for consideration and
review by PC in mid-October and CC in
November.
50.00 1.3 Execution
Phase
Future 12/16/2026 1/15/2027 Finalize updates to documents, website, CMC.
0.00 1.4 Closing
Processes
Future 1/16/2027 1/31/2027 Project will be completed once updates are finalized.
0.00 1. Consider a community meeting requirement for any major project application, especially those requiring a general plan amendment, as some other cities have adopted.
2. Consider increasing notification radius from 300 feet to 500 feet (or even 1000 feet for major projects) for any project application, especially those requiring a general plan amendment.
3. Improve notification methods for SB 330 preliminary applications, streamlined projects, not requiring planning/council approval and other projects
Public Engagement and Transparency
Add Notifications for SB 330 & Other Projects During the Application & Approval Process
13 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$100,000.00 $100,000.00 $50,000.00 $50,000.00 10/14/2026 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 10/1/2024 2/15/2026 The City of Cupertino has joined with other West Valley Cities to jointly study opportunities
to address issues faced by the unhoused and
will execute a group contract with GoodCity to
conduct the study. The Needs Analysis portion
of the study is complete and the feasibility
portion was released in February 2026.
100.00
1.3 Procurement
Phase
Complete 10/1/2024 4/2/2025 The City Manager was authorized to sign a Memorandum of Understanding to execute the
agreement to join the West Valley Cities joint
feasibility study during the April 2, 2025 City
Council meeting.
100.00
1.4 Execution
Phase
Complete 6/30/2025 11/30/2025 On July 15, 2025, policies on oversized parking and RVs were considered by the City Council.
An ordinance was presented for first reading
on Sep 3, 2025 and adopted on Sep 16, 2025.
Outreach to RV residents was coordinated with
WVCS and Sheriff's Office prior to enaction on
Oct 16, 2025.
100.00
1.5 Closing
Processes
Complete 11/30/2025 5/31/2026 Upon completion, the results of the feasibility study were included in a City Council
Informational Memo published on March 13,
2026. The informational memo also considers
other policies related to oversized vehicles and
encampment policies. Additional follow up
items can be scheduled for study session at the
Council's discretion.
100.00
Determine best practices for limited budget smaller cities to manage the unhoused. Review RV practices in surrounding cities for impacts and potential adoption. Review transitional housing outcomes in surrounding cities.
Policies to include nimble contingency plans.
Quality of Life
Unhoused Policies
14 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 10/14/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Design
Phase
In Progress 7/1/2025 12/31/2026 Dialog Consulting to complete design drawings for City Hall Annex and future
EOC and receive building permit.
85.00 1.2 Procurement
Phase
Future 1/1/2027 4/1/2027 Procure contractor for City Hall Annex Renovation.
0.00 1.3 Execution
Phase
Future 4/1/2027 4/1/2028 Renovation for City Hall Annex will begin in spring 2027.
0.00 1.4 Closing
Processes
Future 4/1/2028 4/30/2028 The completion of the City Hall annex is scheduled for spring 2028.
0.00 Implement the City Hall Annex Renovation (including the EOC) Quality of Life
City Hall Annex Renovation including the EOC
15 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 10/14/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Outreach Complete 7/1/2025 12/16/2025 Held City Hall study session for City Hall Retrofit discussion.
100.00
1.2 Planning
Phase
Complete 12/16/202
5 12/16/2025 Council approved the proposed project
scope, increased appropriations, and
authorized the City Manager to undertake a
design-build project delivery method for
this project.
100.00
1.3 Procurement
Phase
In Progress 2/1/2026 4/5/2027 Two RFPs are in progress for 1) Bridging Architect and 2) Owner's Representative
consultant teams. Both RFPs are expected
to be issued by early-October, vendors will
be selected in November, and contracts are
expected to be executed by mid-December.
35.00 1.4 Design
Phase
Future 4/6/2027 3/6/2028 Bridging Architect will prepare a Schematic Design Drawing for Council review. Once
Schematic Design is approved, additional
RFPs will be issued in late 2027 for the
Design Build Entity.
0.00 1.5 Execution
Phase
Future 3/7/2028 5/24/2030 Vendor selection for the Design-Build Entity (DBE) will begin in early 2028 and
construction of the renovation may begin in
July 2029.
0.00 1.6 Closing
Processes
Future 5/27/2030 7/25/2030 Construction closeout and Occupancy transitions expect to follow substantial
completion of construction.
0.00 Implement the previously approved 2022 City Hall Retrofit Quality of Life
City Hall Retrofit
16 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$238,000.00 $238,000.00 $173,837.00 $64,163.00 10/14/2026 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 7/1/2019 10/30/2019 Researched need for ELI developmentally disabled housing and
moderate income housing and
determined possible City locations.
100.00
1.3 Planning
Phase
Complete 7/1/2021 8/16/2022 Scoped affordable housing project with non-profits/developers and worked with
Public Works to determine feasibility of
project on City sites. Had Council study
session March 15. RFP was released in
August.
100.00
1.4 Procurement
Phase
Complete 2/9/2021 4/15/2025 Two responses to the NOFA were received in Feb 2025 for the Mary Ave
and Wolf Rd projects. On Mar 27, 2025
the Housing Commission recommended
providing funding assistance to both
projects. On April 15, Council approved
funding for both projects.
100.00
1.5 Design
Phase
Complete 12/19/2024 9/30/2025 Staff studied opportunities for preserving expiring BMR housing and
presented options. Preserving BMRs
through acquisition was found to be
infeasible with current BMR funds. BMR
Anti-Displacement policy: priority
replacement on the waitlist passed on
June 15, 2025. Mary Ave Villas submitted
development application and study
session was held in July.
100.00
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as the County-owned sites.
Housing
Preserve existing and develop new BMR/ELI Housing
17 (Page 1 of 2)
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$238,000.00 $238,000.00 $173,837.00 $64,163.00 10/14/2026 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.6 Execution
Phase
Complete 1/31/2023 2/15/2026 Developer completed community outreach efforts and submitted
application. City Council has authorized $4
million in funding for the development.
City Council approved the Architectural
and Site Approval Permit and the
Disposition and Development Agreement
in February. In March 2026, Council also
approved the vacation of public right of
way and declared the land to be exempt
surplus land under the Surplus Land Act.
100.00
1.7 Closing
Processes
Complete 9/30/2025 4/7/2026 Low Income Housing Tax Credit Application was submitted to CTCAC on
April 7, 2026. Construction will commence
after tax credits are awarded. This portion
of the project is now complete and future
ELI and BMR projects for Developmentally
Disabled Individuals will continue as part
of City operations.
100.00
1.8 Execution
Phase
Complete 7/1/2025 6/30/2026 On May 19, 2026, City Council approved the execution of a CDBG loan agreement
amendment to extend an existing loan at
the Greenwood Court apartments. The
amendment extends the affordability
terms of the units for an additional 99
years at no additional cost to the City. This
amendment is completed as of May 19,
2026
100.00
Explore opportunities to preserve existing expiring BMR housing. Develop ELI (Extremely Low Income) and BMR housing units for Developmentally Disabled individuals (IDD) on City-owned property as well as the County-owned sites.
Housing
Preserve existing and develop new BMR/ELI Housing
17 (Page 2 of 2)
Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$240,000.00 $240,000.00 $80,834.00 $159,166.00 10/14/2026 Community Development
Updates
#
Task Status Task Start Task End Update % Completed
1.2 Procurement
Phase
Complete 10/9/2020 4/30/2024 RFP sent out in Oct 2020. Proposals evaluated and RRM Design Group was
selected for this project, but was put on
hold in October 2023. RRM Design
Group contract terminated in late 2023.
Council approved a new agreement
with Placeworks in April 2024.
100.00
1.3 Outreach Complete 12/1/2024 12/31/2025 A community meeting was held on 2/10/2025 in hybrid format to discuss
why the City needs objective standards,
how they are different from subjective
standards and how the community can
continue to engage on this subject.
Over 20 participants were in
attendance.
100.00
1.4 Design
Phase
In Progress 7/31/2025 1/31/2027 Staff are preparing draft resolutions and objective standards guidelines for
internal review.
50.00 1.5 Execution
Phase
In Progress 9/1/2025 3/30/2027 Draft resolutions and objective standards guidelines will be brought to
Planning Commission and City Council
for review and approval in early 2027.
25.00 1.6 Closing
Processes
Future 3/1/2027 4/30/2027 Complete project, publish final documents on website, etc.
0.00 Create objective design standards for residential projects, including ensuring adequate buffers from neighborhood low‐density residential development
Quality of Life
Residential and Mixed Use Residential Design Standards FY 23 18 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 10/14/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Planning
Phase
Complete 7/1/2024 7/1/2024 Staff completed studies on designated corridors with potentially high
concentration of bikes and peds due to
recent bike or ped related improvements
(Blaney, Bubb, Mary, Prospect, McClellan).
100.00
1.2 Execution
Phase
Complete 7/1/2024 12/31/2024 Staff made adjustment of posted speed limits in the field for initial streets listed
above.
100.00
1.3 Closing
Processes
In Progress 1/1/2025 2/28/2027 Municipal Code Amendments to be adopted upon completion of a proposed
City-wide study. Study to be completed by
the end of 2026 with ordinance adoption
in February 2027.
40.00 Lower speed limits where feasible pursuant to state adopted Assembly Bill 43.
Transportation
Speed Limit Lowering (AB 43)
19 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$330,000.00 $330,000.00 $322,396.88 $7,603.12 10/14/2026 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Procurement
Phase
Complete 7/1/2024 12/31/2024 Agreement executed December 2024. 100.00
1.2 Execution
Phase
Complete 1/1/2025 7/31/2026 All phases are complete. An update was presented to the City Council at the April
7, 2026 Council meeting where Council
provided support for the adoption of the
new scoring criteria. Both the BPC and PC
have recommended that City Council
adopt the plan.
100.00
1.3 Closing
Processes
Future 1/1/2027 1/30/2027 City Council adoption of plan expected January 2027.
0.00 This item is a consolidation of existing and new transportation efforts aiming to further goals outlined in the City's Vision Zero Initiative, including:
1) Review and update the bike plan
2) Review and update the pedestrian plan
3) Review current Complete Streets Policy and propose adjustments to create a better interface between all modes of transportation
Transportation
Active Transportation Plan
20 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $8,000.00 $42,000.00 10/14/2026 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 10/5/2022 2/15/2023 Staff completed research on bike rack and installation requirements
100.00
1.3 Outreach Complete 10/19/2022 4/16/2025 Staff gathered feedback and recommendations from commissions
100.00
1.4 Planning
Phase
Complete 9/4/2023 4/30/2025 BPC Subcommittee and Rotary finalized locations for bike racks at parks.
100.00
1.5 Execution
Phase
Complete 5/1/2025 3/31/2026 Decorative bike racks purchased by Rotary, have been installed.
100.00
1.6 Execution
Phase
In Progress 3/31/2026 10/31/2026 U-shape racks to be purchased and installed. Locations for U-shape rack
installations being investigated. BPC
reviewed in July and will review again in
October.
80.00 1.7 Closing
Processes
Future 12/31/2026 6/30/2027 Project will be complete once bike racks are installed.
0.00 Increase the inventory of bicycle facilities and amenities, such as bike racks, citywide.
Transportation
Bicycle Facilities FY 23
21 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $0.00 $50,000.00 10/14/2026 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 1/30/2024 8/31/2024 CIP and CDD staff completed the research phase by examining multiple Bay Area
jurisdictions.
100.00
1.2 Outreach Complete 9/1/2024 5/31/2025 Study session held at the 9/23/24 Arts and Culture Commission. Staff will return
in early 2025 with modifications to the
existing policy and Municipal Code for
the Commission's review. Staff will
engage with SVCREATES to review
Commission recommendation.
100.00
1.3 Execution
Phase
In Progress 5/19/2025 12/31/2026 Arts and Culture Commission finalized recommendations in Spring 2025.
Afterwards, these recommendations were
brought to the City Council for a First and
Second Reading. Last revision approved
by ACC on July 28, 2025. Planning
Commission reviewed on September 23,
2025. City Council conducted a study
session on October 21, 2025, and
provided feedback/direction. Revision is
scheduled to be brought to City Council
in December.
75.00 1.4 Closing
Processes
Future 12/31/2026 12/31/2026 Muni Code will be updated based on Council direction.
0.00 Revisit Municipal Code standards for art in public and private development, including the standards in the Municipal Code and developing an Art‐in‐lieu fee policy.
Quality of Life
Art in Public and Private Areas
22 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$50,000.00 $50,000.00 $38,699.70 $11,300.30 10/14/2026 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.2 Research Complete 1/31/2024 6/1/2025 Staff has completed research and coordination with neighboring jurisdictions
about policy options for new buildings.
Policy options for existing buildings are
currently being assessed in partnership
with regional jurisdictions and contractors.
100.00
1.3 Outreach Complete 8/1/2024 7/31/2025 Workshops and stakeholder calls with local businesses on existing building policies
have been completed. Residential outreach
campaign and survey in progress with
support from a contractor.
100.00
1.4 Execution
Phase
Complete 5/1/2024 4/30/2025 Due to recent legal rulings, a Reach Code replacement for new building electrification
was approved by Council in September
2024. The code became effective in April
2025, following CEC and CBSC approval.
100.00
1.5 Planning
Phase
Complete 3/1/2025 1/30/2026 Staff published an info memo in January detailing draft policy options for buildings
electrification based on community
feedback and regional efforts.
100.00
Conduct public outreach, policy research, and coordinate with regional efforts to develop policy options for electrification of Cupertino's buildings in light of recent legal rulings inhibiting certain electrification efforts.
Environmental Sustainability
Electrification Study
23 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 10/14/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Execution
Phase
Complete 1/1/2026 6/30/2026 Staff published an info memo on February 13, 2026 outlining staff’s recommendation
regarding recent suggestions to revise the
plan to reduce its overall estimated cost.
This item was also discussed at the March 3
CIP Study Session.
100.00
1.2 Closing
Processes
Complete 1/1/2026 6/30/2026 Information has been provided to the City Council. Further direction regarding specific
Memorial Park improvements can be
provided by Council via the Capitol
Improvement Program.
100.00
A study session on Memorial Park and the proposed design. Most people I've spoken to love Memorial Park the way it is now where it is mostly naturally space, rather than one jam packed with stuff in the proposed plan. I hope to consider a minimalist option with upgrade of existing features and only include some low impact features.
And reduce the cost. Maybe we might refer it to Parks and Rec Commission to consider options.
Quality of Life
Memorial Park Study Session
24 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 10/14/2026 Community
Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 12/1/2025 1/31/2027 Staff looked at other cities for potential ballot measures and did not find any
related to preserving retail. In the case of
the City of Sunnyvale, they attempted to
preserve commercial and retail space
through an ordinance. Staff will continue
researching Sunnyvale's ordinance after the
conclusion of the Housing Site Inventory
project. The Housing Site Inventory project
will help to identify any remaining retail
parcels that could be preserved.
50.00 1.2 Planning
Phase
Future 2/1/2027 4/30/2027 Bring a study session to Council and determine next steps.
0.00 1.3 Execution
Phase
Future 5/1/2027 12/1/2027 Draft ordinance to preserve retail and return to Council for consideration at a
public hearing.
0.00 1.4 Closing
Processes
Future 12/1/2027 12/31/2027 Project complete once Council adopts an ordinance to preserve retail or provides
direction to conclude the project.
0.00 Study session regarding potential ballot measure to protect frontage retail or consider rezoning of mixed-use sites to preserve retail
Quality of Life
Preserving Retail in the City
25 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$475,000.00 $475,000.00 $61,687.50 $413,312.50 10/14/2026 Public Works Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Outreach Complete 12/1/2025 1/31/2026 Council held a Study Session on January 13, 2026 Regarding Potential Ballot Measure
on Parkland Rezoning Considerations.
100.00
1.2 Research Complete 1/15/2026 2/28/2026 Staff looked into state law protections analyzing current zoning, and evaluated
process and costs for a potential November
2026 Ballot Measure. Informational memo
published on February 13, 2026.
100.00
1.3 Execution
Phase
Complete 3/1/2026 4/30/2026 On March 17, Council directed staff to conduct polling on parkland re-zoning, and
on April 7, Council approved budget
appropriations for contract work to begin.
100.00
1.4 Procurement
Phase
Complete 3/1/2026 5/31/2026 In May, staff executed a contract with TeamCivX and Godbe Research to begin
polling and receive ballot measure support
services.
100.00
1.5 Planning
Phase
Complete 3/17/2026 6/30/2026 Consultants developed and distributed a survey to Cupertino residents in June. Staff
presented a report of survey results to
Council in July.
100.00
1.6 Closing
Processes
Complete 7/1/2026 7/21/2026 On July 21, Council approved a Resolution submitting a ballot measure to the voters
to amend the General Plan and revised the
Municipal Code to require rezoning of
parks, parklands, or open space be
approved by 2/3 of Cupertino voters,
placing the measure on the November
2026 ballot.
100.00
Consider establishing protections for parkland, similar to those adopted by the cities of Sunnyvale and Milpitas Environmental Sustainability
Protections for Parkland
26 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$0.00 $0.00 $0.00 $0.00 10/14/2026 Public Works
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research Complete 1/1/2026 7/30/2026 Staff explored the cost to implement and maintain a red light camera enforcement
system.
100.00
1.2 Execution
Phase
Complete 7/31/2026 10/16/2026 Staff gathered information and provided to City Council.
100.00
1.3 Closing
Processes
Complete 10/16/2026 10/16/2026 On October 16, Staff issued an info memo regarding considerations for the
implementation of Red Light Cameras.
100.00
Explore Red Light Cameras in Cupertino
Quality of Life
Red Light Cameras
27 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$660,000.00 $660,000.00 $0.00 $660,000.00 10/14/2026 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Procurement
Phase
Complete 12/16/2025 4/10/2026 Staff contracted with PlaceWorks to perform the evaluation.
100.00
1.2 Research In Progress 4/11/2026 12/31/2026 Staff is working with the consultant to identify strategies on upzoning.
50.00 1.3 Execution
Phase
In Progress 1/1/2026 12/31/2026 On June 23, staff held a study session at the Planning Commission on the Housing
Element update to add capacity. Staff will
update the Planning Commission, Housing
Commission, and Council once the City
receives state approval.
25.00 1.4 Design
Phase
Future 11/2/2026 12/31/2026 Staff will update the sites list and prepare it for approval.
0.00 1.5 Closing
Processes
Future 3/31/2027 3/31/2027 This item will conclude upon HCD review and adoption.
0.00 Options for Expanding Housing Element Site Inventory to Address Potential Shortfall in Zoned Capacity Housing
Housing Site Inventory
28 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$25,000.00 $25,000.00 $25,000.00 $0.00 10/14/2026 City Manager's Office
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Research In Progress 1/20/2026 10/31/2026 Staff examining current engagement processes within the City and best practices
in other public agencies to establish
standards for effective project outreach.
40.00 1.2 Procurement
Phase
Complete 5/1/2026 9/30/2026 Staff solicited bids from various vendors to support this effort and have executed a
contract with JPW consulting.
100.00
1.3 Outreach In Progress 10/2/2026 12/31/2026 Staff has begun working with contractor to organize and administer a survey targeting
resident responses, which will be promoted
for at least 30 days.
10.00 1.4 Execution
Phase
Future 12/1/2026 1/31/2027 Staff will present a report to Council on proposed outreach strategies and draft
policy.
0.00 1.5 Closing
Processes
Future 1/15/2027 1/31/2027 Staff will implement policy once adopted by Council.
0.00 Establish citywide standards to embed meaningful engagement into every city project Public Engagement and Transparency
Public Outreach and Engagement Strategy
29 Details
Estimated
Budget
Allocated Budget Budget Expended /
Encumbered
Budget
Remaining
Last Updated Lead Department
$200,000.00 $200,000.00 $0.00 $200,000.00 10/14/2026 Community Development
Updates
#
Task Status Task Start Task End Update %
Completed
1.1 Closing
Processes
Canceled 7/1/2025 12/1/2025 At the December 1 City Council meeting, Council voted to remove this project from
the City Work Program to accommodate
the addition of other items.
0.00 Update Sign Ordinance.
Quality of Life
Sign Ordinance
30