Agenda packet — Cypress City Council, February 14, 2022

AMENDED AGENDA

REGULAR MEETING

CYPRESS CITY COUNCIL
February 14, 2022
6:30 P.M.
www.cypressca.org Council Chambers
5275 Orange Avenue
Cypress, California

AGENDA AMENDMENTS
Submitted public comments attached to Agenda Item No. 2

PUBLIC PARTICIPATION
Consistent with current COVID-19 safety guidelines, members of the public can participate in this meeting as follows:

1. Attend In-Person. Limited first-come, first-served seating is available. All in-person attendees are required to wear a face covering regardless of vaccination status, adhere to social distancing and seating restrictions, and must be free of any symptoms associated with COVID-19.

2. Attend Virtually via Webinar. This option provides the ability to provide live public comments during Oral Communications or Public Hearings and view slideshow presentations. Please register at https://attendee.gotowebinar.com/register/7190755888938624784 to receive an email containing a link to join the webinar. Advance registration is recommended.

3. Watch the Meeting. The City Council meeting can be viewed live on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive.

4. Listen to the Meeting. The public may participate via the listen-only teleconference mode by calling (415) 930-5321 and entering Access Code 617-449-683 when prompted. No registration or audio pin is necessary.

5. Submit Public Comments Prior to the Meeting. The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on February 14, 2022 will be added to the City Council agenda as a Consent Calendar item.

CALL TO ORDER
6:30 P.M.

Council Chambers

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
Mayor Paulo Morales
Mayor Pro Tem Anne Hertz-Mallari
Council Member Frances Marquez
Council Member Scott Minikus
Council Member Jon Peat
ORAL COMMUNICATIONS (Three minutes per speaker, unless extended by the City Council) The public may address the City Council on matters appearing on the Closed Session agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.

If you would like to address the City Council in person, please complete a Speaker's Card. If you would like to address the City Council via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise = Unmute
Speakers providing comments in person will be called first. Speakers are requested to limit their comments to no more than three minutes.

Alternatively, comments may be submitted to [email protected] prior to 3:00 p.m. on February 14, 2022. All comments submitted via email prior to the deadline will be added to the agenda as a Consent Calendar item.

CLOSED SESSION
THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code Section 54957
Consultation with: Cypress Police Department, Chief of Police

RECONVENE
7:00 P.M.

Council Chambers

PLEDGE OF ALLEGIANCE
INVOCATION Cypress Neighborhood Church
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.

REPORT OF WORKSHOP AGENDA / CLOSED SESSION
City Manager/City Attorney

PRESENTATIONS
AT&T Infrastructure Projects Update
ORAL COMMUNICATIONS (Limited to 30 minutes – three minutes per speaker, unless extended by the City Council)
The public may address the City Council on any matters prior to any action taken on the agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.

PUBLIC HEARINGS
Public comments – five minutes per speaker, unless extended by the City Council.

If you would like to provide comments on a Public Hearing item in person, please complete a Speaker's Card available at the podium. If you would like to provide comments on a Public Hearing item via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise = Unmute
February 14, 2022 | Page 3
Speakers providing comments in person will be called first. Members of the public providing comments via webinar are encouraged to also submit a written copy of their comments to [email protected] prior to 3:00 p.m. on February 14, 2022. This will ensure your comments are included in the public hearing record should you experience any technical difficulties during the public hearing.

Council Members should disclose communications with anyone relevant to a Public Hearing item.

1. Adopt a Resolution Establishing Lexington Park Rental Rates, Pavilion Rental Rates, Food Truck Rental Rates, and Equipment Storage Rates Prepared by: Jeff Draper, Director of Recreation and Community Services Recommendation:

1. Conduct a public hearing to accept public testimony and written comments on establishing rental rates for Lexington Park; and

2. Adopt a Resolution approving the revised Master Fee Schedule for the Recreation and Park District to establish Lexington Park athletic field rental rates, pavilion rental rates, food truck rental rates, and equipment storage rates, including annual Consumer Price Index adjustments; and

3. Dedicate Recreation and Park District revenue arising from the revised Master Fee Schedule for Lexington Park rehabilitation, replacement, and operational costs.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

2. Receive and File Public Comments Submitted for the February 14, 2022 City Council Meeting
Prepared by: Alisha Farnell, City Clerk
Recommendation: Receive and file submitted public comments.

3. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading

4. Approve Minutes - Meetings of January 10, 2022 and January 19, 2022 Prepared by: Alisha Farnell, City Clerk
Recommendation: Approve as submitted.

February 14, 2022 | Page 4

5. Receive and File the Fiscal Year 2021-22 Mid-Year Budget Report and Approve Budget Adjustments
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation:

1. Receive and file the FY 2021-22 Mid-Year Budget Report; and

2. Approve mid-year budget adjustments:

City
a. Increase appropriations in the General Fund by $222,910 b. Increase appropriations in the Storm Drainage Fund by $19,000 c. Increase appropriations in the Lighting District Fund by $19,000 d. Increase appropriations in the Sewer Fund by $17,710 e. Increase appropriations in the Capital Projects Fund by $22,000 f. Increase appropriations in the Information Systems Fund by $17,000 g. Increase appropriations in the Capital Replacement Fund by $10,000 h. Transfer $17,000 from the General Fund to the Information Systems Fund i. Transfer $10,000 from the General Fund to the Capital Replacement Fund j. Transfer $7,140,000 from the Pandemic Response Fund to the General Fund for eligible FY 2019-20 and FY 2020-21 revenue losses in accordance with the American Rescue Plan Act (ARPA), the City Council approved ARPA spending plan and final U.S. Treasury guidelines
k. Transfer $3,300,000 from the General Fund to the Infrastructure Fund l. Transfer $3,300,000 from the General Fund to the Employee Benefits Fund m. Approve the receipt of $5,212,325 from the Park District as partial payment on the outstanding Repayment Agreements and Promissory Notes with the City n. Transfer $17,000 from the General Fund to the Information Systems Fund o. Transfer $10,000 from the General Fund to the Capital Replacement Fund Recreation and Park District
p. Transfer $5,212,325 from the Park Development Fund to the General Fund q. Approve a $5,212,325 payment to the City's Infrastructure fund to apply against the two outstanding Repayment Agreements and Promissory Notes between the City and Park District

6. Adopt the FY 2022-23 Budget Calendar
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Adopt the Fiscal Year 2022-23 budget calendar.

7. Adopt the 2022 State and Federal Legislative Platform Prepared by: Peter Grant, City Manager
Recommendation: Adopt the 2022 State and Federal Legislative Platform.

February 14, 2022 | Page 5

8. Adopt a Resolution Authorizing Execution of Caltrans Local Assistance Documents Associated with State and Federal Grant Funds Prepared by: Doug Dancs, Director of Public Works
Recommendation: Adopt a Resolution authorizing the Director of Public Works to execute Caltrans Local Assistance documents associated with State and Federal grant-funded projects.

9. Adopt a Resolution Updating the Signature Authority for CalRecycle Payment Programs
Prepared by: Doug Dancs, Director of Public Works
Recommendation: Adopt a Resolution updating signature authority from the Community Development Director to the Public Works Director for CalRecycle Payment Programs and related authorizations.

10. Adopt a Resolution and Authorize Letters in Support of Federal Per- and Polyfluoroalkyl Substances Legislation that Protects Water/Wastewater Agencies Prepared by: Doug Dancs, Director of Public Works
Recommendation: Adopt a Resolution and authorize letters in support of Federal perand polyfluoroalkyl substances legislation that protects water/wastewater agencies.

11. Receive an Update on the Neighborhood Preservation Pilot Program Prepared by: Alicia Velasco, Planning Director
Recommendation: Receive an update on the Neighborhood Preservation Pilot Program.

12. Accept the Maintenance Yard Restroom and Locker Room Rehabilitation, Project 273
Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Accept the Maintenance Yard Restroom and Locker Room Rehabilitation, Project 273, in the amount of $80,334.19 and approve the final payment of $4,016.71 to MEP Construction Services; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

February 14, 2022 | Page 6

13. Accept the Senior Center Restroom Improvements, Project 284 Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Accept the Senior Center Restroom Improvements, Project 284, in the amount of $213,412.36 and approve the final payment of $10,670.62 to OCLA Construction; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

14. Approve an Agreement for the Salute to America Celebration Pyrotechnics Prepared by: Jeff Draper, Director of Recreation and Community Services Recommendation: Approve a three-year agreement with Fireworks & Stage FX America, Inc. for pyrotechnics at the annual Salute to America Celebration not to exceed $75,000 ($25,000 annually), with an option for two one-year extensions.

15. Approve the Purchase of a Showmobile
Prepared by: Jeff Draper, Director of Recreation and Community Services Recommendation:

1. Authorize the purchase of a showmobile from Century Industries, LLC for $179,234; and

2. Appropriate $10,000 in the District’s Capital Replacement Fund; and

3. Transfer $10,000 from the District's General Fund to the Capital Replacement Fund.

16. Approve Register of Warrants, Transfers, and Wires Issued for the Period of January 8, 2022 through January 28, 2022
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Approve the attached payment register summarized below for the period of January 8, 2022 through January 28, 2022:

Electronic Funds Transfers 10392 through 10514
Warrants 58554 through 58690
Payroll Transfers W1466 through W1467

NEW BUSINESS
None.

February 14, 2022 | Page 7

ITEMS FROM CITY COUNCIL MEMBERS

17. Overview of City Purchasing Policies, Practices and System Agendized by: Frances Marquez, Council Member
Recommendation: Receive an overview of the City's purchasing policies, practices and system.

18. City Council Discussion Regarding Placing a Resolution to Censure Council Member Marquez for Disclosure of Closed Session Information on an Upcoming City Council Agenda
Agendized by: Jon Peat, Council Member
Recommendation: Council Member Peat recommends the City Council discuss placing a Resolution to Censure Council Member Marquez for disclosure of closed session information on an upcoming City Council agenda.

ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.

COUNCIL MEMBER REPORTS AND REMARKS

CITY MANAGER REMARKS

ADJOURNMENT
February 14, 2022 | Page 8

ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, February 28, 2022, beginning at 5:30 p.m. in the Executive Board Room.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of February, 2022.

________________________________
Alisha Farnell, City Clerk
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.

February 14, 2022 | Page 9
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 1.

FROM: Jeff Draper, Director of Recreation and Community Services DATE: 02/14/2022
SUBJECT: Adopt a Resolution Establishing Lexington Park Rental Rates, Pavilion Rental Rates, Food Truck Rental Rates, and Equipment Storage Rates

RECOMMENDATION

1. Conduct a public hearing to accept public testimony and written comments on establishing rental rates for Lexington Park; and

3. Dedicate Recreation and Park District revenue arising from the revised Master Fee Schedule for Lexington Park rehabilitation, replacement, and operational costs.

DISCUSSION
In January, the City Council approved Lexington Park operating policies and field allocations, and set a public hearing to consider establishing Lexington Park rental rates. The recommended rental rates will allow the Recreation and Park District to fund the park’s future rehabilitation, replacement, and a portion of annual operational costs. Without these revenues, it is unlikely the District will have sufficient resources to maintain the park in first-class condition or fund its rehabilitation.

The estimated annual cost to operate Lexington Park is $400,000. This includes $275,000 for programming and maintenance and $125,000 to rehabilitate and replace amenities when they reach the end of their useful life. The recommended Lexington Park rental rates will ensure the park remains a safe and attractive space for active and passive recreation.

Recommended rental rates for Lexington Park:

Recommended Rate
Lexington Park Athletic Fields – Day
Use Hourly - Natural and Synthetic
Turf
$1.50 - $150
Lexington Park Pavilion (Large) – Day
Use Hourly - Resident $35
Lexington Park Pavilion (Small) – Day
Use Hourly - Resident $20
Food Trucks 10% of gross sales or a
range of $50-$300
Equipment Storage – Monthly –
Resident Non-Profit $100
The recommendation has been reviewed by the Recreation and Community Services Commission and the Advisory Committee on Use of Athletic Fields (ACUAF), which represents youth sports groups. Both bodies support the recommendation and the only concern expressed related to rental rates possibly being too low. Like Cypress' other sports-oriented parks, Lexington Park's primary users will be ACUAF teams. In 2020-21 ACUAF membership and participation included:

Fall/Winter Spring/Summer
American Youth Soccer Organization 801 315
Cypress Girls Softball League 107 256
Cypress Youth Baseball 279 410
Pony/Colt Baseball 46 58
Lexington Park will provide the field capacity for new leagues like flag football and lacrosse to join ACUAF and provide more opportunities for Cypress' youth to participate in athletics.

As is the case at every other park in Cypress, the rental rates apply to individuals/groups that wish to reserve a field or other park amenity. ACUAF members are given first priority for reservations (without restrictions on when or for how long they use a field) and are heavily subsidized (the $1.50 hourly rate is intended to prevent groups from "squatting" on a field when they do not plan to use it). Lexington Park athletic fields will supplement existing ACUAF use at other City and school facilities, which will allow for better field conditions through the City and school's joint use system. ACUAF supports a balanced approach to field scheduling that ensures Lexington Park remains in good condition and that the natural field turf is a high quality, competition playing surface.

Unfortunately, some have incorrectly characterized Lexington Park as a pay-to-play park.

Like every other park in Cypress, Lexington Park's fields and amenities are available for drop-in use on a first come, first served basis at no cost whenever they are not reserved.

The public hearing notice for this item was posted on February 3, 2022. Any comments received prior to the agenda being released are attached.

BUDGET IMPACT
The recommended rental rates are projected to generate annual revenues of approximately $150,000. The revenue will ensure the District can replace amenities when they reach the end of their useful life, as well as pay a portion of annual park operating costs. Set-asides for amenity replacements will begin in FY 2022-23.

LEGAL REVIEW
The City Attorney has reviewed the Resolution.

APPROVED BY: Peter Grant, City Manager
Attachments
Master Fee Schedule Resolution
Exhibit A: Proposed Master Fee Schedule
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,

AND ACTING AS EX-OFFICIO BOARD OF DIRECTOR OF THE CYPRESS

RECREATION AND PARK DISTRICT AMENDING AND RESTATING
RESOLUTION NO. 6748 ESTABLISHING A MASTER SCHEDULE OF FEES

RELATED TO FEES AND CHARGES FOR CERTAIN CITY AND

RECREATION AND PARK DISTRICT SERVICES AND ACTIVITIES
WHEREAS, the City Council of the City of Cypress, also acting as the ex-officio Board of Directors for Cypress Recreation and Park District, hereby finds, determines and declares as follows:

WHEREAS, pursuant to the provisions of the California Constitution, the laws of the State of California, and City ordinances, the City of Cypress is authorized to adopt and implement rates, fees and charges for certain municipal services, provided the same do not exceed the estimated reasonable cost of providing such services; and WHEREAS, the City, and Cypress Recreation and Park District, has heretofore adopted resolutions establishing various schedules of rates, fees and charges for services provided by the various City departments, including, but not limited to, rates, fees and charges for the processing of applications, issuance of certain kinds of permits and related public services; and
WHEREAS, for the convenience of the public it is desirable to gather in a single document a comprehensive list of certain fees and service charges imposed by the City for City and Cypress Recreation and Park District services; and WHEREAS, the document, known as the Master Fee Schedule is attached to this resolution as Exhibit A and is made a part hereof by this reference; and WHEREAS, in amending and restating Resolution No. 6748, a Master Fee Schedule, the Recreation and Community Services Department analyzed the cost to administer the various programs, activities and applications for which the City proposes to charge new or increased fees or service charges. The proposed new and increased fees or charges do not exceed the estimated cost of service for which the fees or charges are levied; and
WHEREAS, California Government Code Sections 66016, 66018, and 66020 require a properly noticed public hearing to be conducted prior to the adoption of a resolution for new or increased rates, fees and/or charges for which no other specific notice procedure is provided by law; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, the City Council of the City of Cypress, California, does hereby resolve and establish fees as follows:

1. The rates, fees and charges set forth in Exhibit A (the "Master Fee Schedule") are hereby approved and adopted and shall be in full force and effect commencing February 15, 2022. Said rates, fees and charges shall supersede and replace any prior rates, fees and/or charges for the same service or program previously established by the City Council.

2. The user fees set forth in Exhibit A and effective February 15, 2022 shall be adjusted annually in accordance with the March Consumer Price Index (CPI) for All Urban Consumers for the Los Angeles-Long Beach-Anaheim area. Such CPI adjustments shall be effective July 1 for all subsequent years, effective July 1, 2022.

3. All provisions of previously adopted resolutions establishing or revising, or that are otherwise inconsistent with, any of the rates, fees or charges identified in the Master Fee Schedule including Exhibit A, attached hereto, are hereby repealed.

PASSED AND ADOPTED by the City Council of the City of Cypress, and acting as ex-officio Board of Directors of the Cypress Recreation and Park District at a regular meeting held on the 14th day of February, 2022.

MAYOR OF THE CITY OF CYPRESS
ATTEST:

CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, Acting City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 14th day of February, 2022, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

CITY CLERK OF THE CITY OF CYPRESS

Page 1 of 20 ends

REF # Description Fee
General/Permit Fees
1 Alcohol Beverage Control Permit $1,175
2 Bingo Licensing (Initial) $1,010
3 Bingo Licensing (Annual) $171
4 Business License Administration Fee $29
5 Carnival/Circus Permit $1,378
6 Fortune Telling Permit $693
7 Parade Permit $1,510
8 Returned Check Fee $51
9 Solicitor Permit (Initial) $338
10 Solicitor Permit (Annual) $338
11 Special Permit - High Risk Businesses $338
City Clerk Fees
12 Document Certification $53
13 Duplication of City Council Meeting - Audio $27
14 Duplication of City Council Meeting - Video $27
15 Records Requests - Printed Materials $1 first copy + $0.10 per page City of Cypress
Master Fee Schedule
Effective July 1, 2021
Administration and Finance

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REF # Description Fee
Planning
16 ABC - Letter of Public Convenience $86
17 Administrative Adjustment (Minor Variance) $542
18 Appeal - Director $779
19 Appeal - City Council $1,191
20 Code Enforcement Reinspection $91
21 CC&R Review $260
22 Conditional Use Permit - Major $7,296
23 Conditional Use Permit - Minor $3,729
24 Conditional Use Permit - Extension (Flat Fee) $693
25 Crime Prevention Through Environmental Design (CPTED) Plan Reviews $910
26 Density Bonus Agreement - Initial Review $883
27 Density Bonus Agreement - Annual Review $176
28 Design Review Committee - Major $3,485
29 Design Review Committee - Minor $1,428
30 Preliminary Project Review - SFR $1,080
31 Preliminary Project Review - Minor $867
32 Preliminary Project Review - All others $1,771
33 Determination of Use $649
34 Development Agreement - Establish/Revise $4,070
35 Development Agreement - Annual Review $476
36 Entertainment Permit $707
37 Environmental Evaluation - Exempt $206
38 Environmental Evaluation - Mitigated Negative Declaration $1,516 City of Cypress
Master Fee Schedule
Effective July 1, 2021
Community Development

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REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Community Development
Planning (Cont.)
39 Environmental Evaluation - Negative Declaration $779 40 Environmental Impact Report Review & Certification $11,715 41 Extension of Time - Other Matters $606
42 Film Permit $584
43 General Plan Amendment/ Revision $2,944
44 Landscape Inspection $98
45 Landscape Plan Review $520
46 Lot Line Adjustment - Non Single Family $1,949
47 Lot Line Adjustment - Single-Family $1,342
48 Mitigation Monitoring - Initial $2,642
49 Mitigation Monitoring - Annual $649
50 Ordinance Amendment $4,070
51 Public Safety Review Permit $1,852
52 Specific Plan - Staff Review $3,971
53 Staff Review Committee Permit $931
54 Temporary Use Permit - Major $498
55 Temporary Use Permit - Minor $120
56 Tentative Parcel Map $2,469
57 Tentative Tract Map $3,118
58 Variance $2,580
59 Vesting Map $2,468
60 Zone Change $5,785
61 Minor Zoning Adjustment (Director's Review) $519
62 Zoning Compliance/Rebuild Letter $412
2) Unless otherwise noted, all fees are the minimum fee for the service. The final fee is based on actual costs, which may exceed the minimum fee.
1) Most services may be expedited, subject to availability, for two times the amount of the fee(s).

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REF # Description Fee
Building Permit Fee Table *
63 Total Valuation $1 to $500 $30.00
64 Total Valuation $501 to $2,000
$30 for first $500 plus $4 for each additional $100,
or fraction thereof, to and including $2,000
65 Total Valuation $2,001 to $25,000
$90 for first $2,000 plus $18 for each additional
$1,000, or fraction thereof, to and including
$25,000
66 Total Valuation $25,001 to $50,000
$504 for first $25,000 plus $13 for each additional
$1,000, or fraction thereof, to and including
$50,000
67 Total Valuation $50,001 to $100,000
$829 for first $50,000 plus $9 for each additional
$1,000, or fraction thereof, to and including
$100,000
68 Total Valuation $100,001 to $500,000
$1,279 for first $100,000 plus $7 for each
additional $1,000, or fraction thereof, to and
including $500,000
69 Total Valuation $500,001 to $1,000,000
$4,079 for first $500,000 plus $6 for each
additional $1,000, or fraction thereof, to and
including $1,000,000
70 Total Valuation $1,000,001 and up $7,079 for first $1,000,000 plus $4 for each additional $1,000, or fraction thereof
71 Building Plan Check 65% of Building Permit Fee
72 Mechanical/Electrical/Plumbing Plan Check 15% of Building Permit Fee 73 Energy Plan Check 25% of Building Permit Fee
* Valuations will be established using the square footage construction costs from the Annual International Code Council multiplied by a local county adjustment factor as approved by the Building Official.

Some services may be expedited, subject to availability, for 1.5 times the amount of the fee(s).

City of Cypress
Master Fee Schedule
Effective July 1, 2021
Public Works

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REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Public Works
Building
74 Additions Per valuation
75 Interior Remodel - Garage/Bonus Room $89
76 Patio Cover - Lattice $26
77 Solid Wood Cover $30
78 Aluminum - Open Cover $33
79 Aluminum - Enclosed $65
80 Solarium Room $100
81 Deck - Wood $35
82 Wall Signs $40
83 Pole Signs $59
84 Monument Signs $101
85 Fire Sprinklers $4
86 Swimming Pools - Plus $600 for Spa $61
87 Rack Systems (per rack) $409
88 Fireplace (pre-fabricated) valuation + mechanical permit $2,047 89 Grease Interceptor/Clarifier + issuance $92
90 Grease Trap + issuance $38
91 Tenant Improvements - Commercial T.I. (per sq. ft) $72 Re-Roofing - Per square (100 square feet)
92 Composition (rolled, rock, shingle) $225
93 Wood (Class C) shakes and shingles $481
94 Tile/Aluminum (concrete and clay) $563
Building Permit Fees (per hour)
95 Inspections outside of normal business hours - minimum charge-two hours $64 96 Reinspection fees assessed under provisions of Section 305.8 $64 97 Inspections for which no fee is specifically indicated - minimum charge-one half hour
$64
98 Additional plan review required by changes, additions or revisions to plans - minimum charge-one half hour
$64
99 For use of outside consultants for plan checking and inspections, or both Actual Cost Miscellaneous/Valuation Based Fee Rates (per square foot unless otherwise indicated)

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REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Public Works
Building (Cont.)
Mechanical Fees
100 F.A.U. 1-100M $20
101 F.A.U. Over 100M $23
102 Duct Alter or Add $14
103 Kitchen/ Bath Vent $9
104 Comm Hood $14
105 Air Condition Unit $20
106 Wall Furnace $20
107 Gas System (up to 5 outlets) $7
108 Outlets over 5 $2
109 Evap 1-10M $14
110 Evap Over 10M $23
111 Heating Permit $30
Electrical Fees
112 Outlets 1-20 $2
113 Outlets Over 20 $1
114 Lighting Fixtures $2
115 Range-Oven-Garbage Disposal $7
116 Clothes Dryer - Auto Washer $7
117 Water Heater - Pool Htr - Space Htr $7
118 New Residential - Outlets (sq/ft) $0.07
119 Motors Over Inc. HP 0-1 $7
120 Motors Over Inc. HP 1-10 $16
121 Motors Over Inc. HP 10-50 $30
122 Miscellaneous $23
123 Each Meter - Service 0-600V not over 200A $39
124 Each Meter - Service 600V over 200A $77
125 Each Meter - Service 600V over 400A $153
126 Panel Board $23
127 Swim Pool/ Spa $61
128 Time Clock $7
129 Signs - No. of Trans or Bals $30
130 Signs - No. of Lamps $7
131 Temp Power Poles $30
132 Additional Support Poles $0
133 Supplement Permit $10
134 Electrical Permit $30

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REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Public Works
Building (Cont.)
Plumbing Fees
135 Water Closet $13
136 Bath Tub $13
137 Shower $13
138 Lavatory $13
139 Sink $13
140 Dishwasher $13
141 Laundry Tub $13
142 Clothes Washer $13
143 Floor Drain $13
144 Floor Sink $13
145 Miscellaneous Items $13
146 Water Heater $16
147 Gas System (up to 5 outlets) $7
148 Outlets over 5 $2
149 Vacuum Breaker $16
150 Install/ Alter Water System $7
151 Install/ Alter Waste or Vents $7
152 House Sewer $92
153 Connect Add H.S. $7
154 P-Trap Pool Drain $13
155 Sewer Cap $13
156 Plumbing Permit $30
Grading/Permitting Inspection Fees
157 Grading/Drainage/Water Quality Permit/Inspections $313 minimum fee/actual cost

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REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Public Works
Building (Cont.)
Miscellaneous Fee Rates
158 Mobile Home Fees Per State Schedule
159 Issuance Fee $60
160 Temporary Certificate of Occupancy (for each 30 days) $171 161 Request for Alternate Methods and Material $171
162 Annual Day Care Inspections $146
163 Special Inspections ($ minimum/Charge Hourly) $146
164 Building Permit Time Extension $205
165 Building Relocation Inspection $147
166 Building Demolition Per Valuation
167 Pool Demo/ In-fill Per Valuation
168 Plan Retrieval $43
169 Subpoenas (including research/ copying) $256
170 Copies $1 first copy/$0.10 per page
Masonry Fee Rates
Height of Masonry Wall/Height of Retaining Wall (feet)
171 1 $0/$26
172 2 $0/$40
173 3 $0/$54
174 4 $43/$74
175 5 $54/$91
176 6 $65/$109
177 7 $76/$125
178 8 $86/$0
1) Some services may be expedited, subject to availability, for 1.5 times the amount of the fee(s).

Page 9 of 20 ends

REF # Description Fee
Public Works
Environmental Inspection/National Pollution Discharge Elimination System Fats, Oils, and Grease (FOG) Program
179 Best Management Practice Inspection - Annual $64
180 Best Management Practice Reinspection $115
181 Construction and Demolition w/Franchise Waste Hauler $83 182 Construction and Demolition w/Self-Hauling $333
183 Grease Control Device Inspection - Annual $64
184 Grease Control Device Reinspection $115
185 New Grease Control Device Inspection $115
186 New Grease Control Device Plan Check $147
187 Annual NPDES High Priority Inspection $230
188 Annual NPDES Low/Medium Priority Inspection $109
189 Additional Environmental Services (Hourly) $104
Water Quality Management Plan (WQMP) Fees
190 All development projects shall pay a minimum deposit for the review and approval of Water Quality Management Plans (WQMP) as defined in the City of Cypress National Pollutant Discharge Elimination System (NPDES) Stormwater Program and the City of Cypress Local Implementation Plan (LIP)
Small Project - $520 minimum deposit based on
actual costs for small projects. Additional deposits
may be required based on the accuracy and
completeness of the project submittal.

Large Project - $780 minimum deposit based on
actual costs for large projects. Additional deposits
may be required based on the quality of the project
submittal.
191 Additional Review of Water Quality Management Plan (Minimum Fee; additional charged hourly)
$781
1) Unless otherwise noted, all fees are the minimum fee for the services. The final fee is based on actual costs, which may exceed the minimum fee.

City of Cypress
Master Fee Schedule
Effective July 1, 2021
Public Works

Page 10 of 20 ends

REF # Description Fee
Public Works
Citywide Traffic Improvement Fees
Commercial - Retail
192 Shopping Center - Less than 50,000 SF $1.81 per SF - Includes 50% Passby Credit 193 Shopping Center - 100,000 SF $1.67 per SF - Includes 40% Passby Credit 194 Shopping Center - 200,000 SF $1.54 per SF - Includes 30% Passby Credit 195 Shopping Center - 300,000 SF $1.40 per SF - Includes 25% Passby Credit 196 Restaurant - Fast Food w/ Drive-Through $18.81 per SF - Includes 40% Passby Credit 197 Restaurant - Fast Food w/o Drive-Through $16.43 per SF - Includes 40% Passby Credit 198 Restaurant - High Turnover (Family) $8.18 per SF - Includes 25% Passby Credit 199 Restaurant - Quality (Dinner House) $2.62 per SF - Includes 10% Passby Credit 200 Hotel $409 per Room
201 Motel $409 per Room
202 Discount Store (Freestanding) $1.35 per SF
203 Hardware/ Paint Store $2.03 per SF
204 New Car Sales $1.56 per SF
Residential
205 Single Family (Low Density) $595 per DU
206 Low Rise Condo/ Townhome (Medium Density) $508 per DU 207 Low Rise Apartment (High Density) $358 per DU
208 Retirement Community $154 per DU
209 Elderly Housing (Attached) $44 per DU
Office - Industrial
210 General Office - Less than 50,000 SF $1.52 per SF
211 General Office - 100,000 SF $1.28 per SF
212 General Office - 200,000 SF $1.09 per SF
213 General Office - 400,000 SF $0.92 per SF
214 General Office - 600,000 SF $0.84 per SF
215 General Office - 800,000 SF or greater $0.78 per SF 216 Single Tenant/ Corporate Office $1.20 per SF
217 Research & Development $0.79 per SF
218 Warehouse $0.44 per SF
219 Light Industrial $0.65 per SF
220 Manufacturing $0.52 per SF
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Public Works

Page 11 of 20 ends

REF # Description Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Public Works
Regional Traffic Improvement Fees
Commercial - Retail
221 Shopping Center - Less than 50,000 SF $0.16 per SF - Includes 50% Passby Credit 222 Shopping Center - 100,000 SF $0.15 per SF - Includes 40% Passby Credit 223 Shopping Center - 200,000 SF $0.13 per SF - Includes 30% Passby Credit 224 Shopping Center - 300,000 SF $0.12 per SF - Includes 25% Passby Credit 225 Restaurant - Fast Food w/ Drive-Through $1.64 per SF - Includes 40% Passby Credit 226 Restaurant - Fast Food w/o Drive-Through $1.43 per SF - Includes 40% Passby Credit 227 Restaurant - High Turnover (Family) $0.71 per SF - Includes 25% Passby Credit 228 Restaurant - Quality (Dinner House) $0.22 per SF - Includes 10% Passby Credit 229 Hotel $36 per Room
230 Motel $36 per Room
231 Discount Store (Freestanding) $0.12 per SF
232 Hardware/ Paint Store $0.18 per SF
233 New Car Sales $0.14 per SF
Residential
234 Single Family (Low Density) $52 per DU
235 Low Rise Condo/ Townhome (Medium Density) $44 per DU 236 Low Rise Apartment (High Density) $31 per DU
237 Retirement Community $13.46 per DU
238 Elderly Housing (Attached) $3.85 per DU
Office - Industrial
239 General Office - Less than 50,000 SF $0.13 per SF
240 General Office - 100,000 SF $0.11 per SF
241 General Office - 200,000 SF $0.10 per SF
242 General Office - 400,000 SF $0.08 per SF
243 General Office - 600,000 SF $0.07 per SF
244 General Office - 800,000 SF or greater $0.06 per SF 245 Single Tenant/ Corporate Office $0.11 per SF
246 Research & Development $0.07 per SF
247 Warehouse $0.04 per SF
248 Light Industrial $0.06 per SF
249 Manufacturing $0.05 per SF
* Fixed fee
1) Unless otherwise noted, all fees are the minimum fee for the service. The final fee is based on actual costs, which may exceed the minimum fee.

Public Works (Cont.)

Page 12 of 20 ends

REF # Description Fee
Public Works (Cont.)
Development and Permit Fees
250 Grading Plan Check $1,344
251 Public Works Plan Check $1,344
252 Final Parcel Map Check $939
253 Final Tract Map Check $939
254 Public Works Permit - Small $160
255 Public Works Permit - Medium $1,205
256 Public Works Permit - Large $2,925
257 Street Abandonment $729
258 Transportation Permit * $15 Trip/$70 Annual
259 Drainage Fee for Master Drainage Plan * $7,940/acre Residential Parking Permits
260 Permit Fee * $32
261 Permit Replacement Fee * $23
262 Fine for Misuse of Parking Permit * $100
Park Development Fee
263 Fee in lieu of parkland dedication, for residential subdivisions, apartments, 2nd units, etc. * $23,421
* Fixed fee
1) Unless otherwise noted, all fees are the minimum fee for the service. The final fee is based on actual costs, which may exceed the minimum fee.

City of Cypress
Master Fee Schedule
Effective July 1, 2021
Public Works

Page 13 of 20 ends

REF # Description Fee
264 Arrest Booking Fee $373
265 Blood Draw Recovery Fee 1 $110
266 Copy of Citation/Police Report/Log Item $1 first copy + $0.10 per page 267 Criminal History Verification $46
268 Firing Range Rental (per person) $97
269 Repossession - Verification Fee 2 $15
270 Ride Along (may be waived at Chief's discretion) $69 271 Storage of Relinquished Firearms (annual, per weapon) $230 272 Subpoena (Civil) for Records (15 day requirement) 2 $15 + duplication 273 Subpoena (Civil) for Officer Appearance (per day) 2 $275 274 Subpoena (Audio or Video) $97
275 Subpoena (Photo/Digital Duplication) $97
276 Vehicle Inspection $30
277 Vehicle Permits $14
278 Vehicle Release $141
279 Vehicle Release (30-day impound) $234
280 Vehicle Release (30-day impound/with hearing) $275
Alarm System Fees and Fines
281 Business Alarm Permit Fee $46
282 Residential Alarm Permit Fee $46
283 Failure to Register Alarm System Fine $30 for first violation 284 $50 for second violation
285 $100 for third and subsequent violations
286 False Alarm Fine (within any calendar year) $0 - first two false alarms 287 $70 - third false alarm
288 $110 - fourth false alarm
289 $130 - fifth false alarm
290 $170 - sixth false alarm
291 $200 - seventh false alarm
292 $500 - eighth and subsequent false alarms
293 Extraordinary Police Services (Minimum fee) $1,042
1 Fee is based on actual contract cost and is subject to change. 2 Fee is set by the State of California and is subject to change.

General Fees
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Police

Page 14 of 20 ends

REF # Description Current Fee
Sports Programs
294 Adult Basketball/per team (11 week) $415
295 Softball $444
296 Open Gym - Youth/Adult $3
297 Semi-private swim lessons (4 lessons) $88
298 Swim lessons (2 weeks) $52
299 Basketball sports camp $85
300 Youth Basketball League - Summer $85
301 Youth Basketball League - Winter $104
302 Volleyball sports camp $85
303 Youth Volleyball League - Fall $85
304 Youth Volleyball League - Spring $85
305 Pee Wee Sports $46
306 Challenger Basketball - Summer $0
307 5K/10K Walker $40
308 5K/10K Pre-registration Runner $46
309 5K/10K Late registration Runner $57
Youth Programs
310 Day Camp - Weekly $136
311 Day Camp - AM/PM Care - Weekly $34
312 Day Camp Excursions $27
313 Kids Corner - 3 Year Olds (9weeks, 2x/week) $234
314 Kids Corner - 4 Year Olds (9weeks, 3x/week) $316
315 Kids Corner - Summer $215
316 Birthdays $358
317 Birthdays - Specialty $409
318 Kids Night Out $23
319 Park Program - Summer $28
320 Teen Dances $17
321 Teen Fashion Show $5
322 Father-Daughter Night $52
323 Father-Daughter Night (Additional Child) $16
324 Halloween Admission $5
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Recreation and Community Services

Page 15 of 20 ends

REF # Description Current Fee
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Recreation and Community Services
Recreation (Cont.)
Adult Events
325 Special Event Exhibitor - Commercial $114
326 Special Event Exhibitor - Non-Profit $57
327 Special Event Exhibitor - Small Business $57
328 Dining Center Event $5
329 Bunco $17
Program/Class Fees
330 Registration Fee $2 - $10
331 Facility Replacement Fee $5
332 Credit Card Fee Actual Cost
333 Non-Resident Fee from $10 up to full cost
334 Refund Processing Fee $16
Additional Recreational Activities Fee Range
335 Adult Sports $380-$469
336 Aquatics $52-$125
337 Community Events $5-$104
338 Day Camps $31-$208
339 Youth Sports $0-$260
340 Kids Corner $198-$495
341 Teen Programs $5-$52
342 Playground $21-$427
343 Sr. Center Programs $5-$156
Additional classes and programs may be evaluated and offered as the demand arises. The authorized fees for new offerings are:

Page 16 of 20 ends

A: Resident Private C: Resident Non-Profit E: Commercial - In-Town B: Non-Resident Private D: Non-Resident Non-Profit F: Commercial - Out of Town REF #
w/alcohol w/alcohol
344 A: $203 $224 $234 $255
345 B: $255 $276 $287 $307
346 C: $156 $177 $188 $208
347 D: $208 $229 $240 $260
348 E: $250 $271 $281 $302
349 F: $302 $323 $333 $354
w/alcohol w/alcohol
350 A: $130 $156 $161 $188
351 B: $182 $208 $214 $240
352 C: $78 $94 $109 $125
353 D: $161 $177 $161 $177
354 E: $177 $203 $208 $234
355 F: $229 $255 $260 $287
w/alcohol w/alcohol
356 A: $229 $260 $260 $292
357 B: $281 $313 $313 $344
358 C: $193 $208 $224 $240
359 D: $245 $260 $276 $292
360 E: $302 $328 $333 $359
361 F: $354 $380 $385 $412
Recreation and Community Services - Facility Rentals
FACILITY RENTAL fees vary by category of organization as follows:

COMMUNITY CENTER - Grand Ballroom A + B or B + Garden
Hourly Rates
Description Mon-Thur Fri-Sun
Grand Ballroom A + B or B +
Garden
(6 hour minimum Fri - Sun)
COMMUNITY CENTER - Grand Ballroom A or B or Garden
Hourly Rates
Description Mon-Thur Fri-Sun
Grand Ballroom A or B or
Garden
(6 hour minimum Fri - Sun)
COMMUNITY CENTER - Grand Ballroom
Hourly Rates
Description Mon-Thur Fri-Sun
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Grand Ballroom Full
(6 hour minimum Fri - Sun)

Page 17 of 20 ends

A: Resident Private C: Resident Non-Profit E: Commercial - In-Town B: Non-Resident Private D: Non-Resident Non-Profit F: Commercial - Out of Town Recreation and Community Services - Facility Rentals
FACILITY RENTAL fees vary by category of organization as follows:

City of Cypress
Master Fee Schedule
Effective July 1, 2021
REF #
w/alcohol w/alcohol
362 A: $83 $94 $94 $104
363 B: $115 $125 $125 $135
364 C: $57 $73 $68 $83
365 D: $89 $104 $99 $115
366 E: $99 $109 $109 $120
367 F: $130 $141 $141 $151
w/alcohol w/alcohol
368 A: $57 $78 $68 $89
369 B: $68 $89 $78 $99
370 C: $52 $73 $63 $83
371 D: $63 $83 $73 $94
372 E: $73 $89 $83 $99
373 F: $83 $99 $94 $109
w/alcohol w/alcohol
374 Conference Room A: $31 N/A $42 N/A
375 (2 hour minimum) C: $42 N/A $52 N/A
Fri-Sun
COMMUNITY CENTER - Conference Room
Hourly Rates
Description Mon-Thur Fri-Sun
Arts and Crafts Room
(3 hour minimum)
Community Room
(3 hour minimum)
COMMUNITY CENTER - Arts and Crafts Room
Hourly Rates
Description Mon-Thur Fri-Sun
COMMUNITY CENTER - Community Room
Hourly Rates
Description Mon-Thur

Page 18 of 20 ends

A: Resident Private C: Resident Non-Profit E: Commercial - In-Town B: Non-Resident Private D: Non-Resident Non-Profit F: Commercial - Out of Town REF #
w/alcohol
376 A: $146 $167
377 B: $177 $193
378 C: $73 $73
379 D: $151 $167
380 E: $198 $219
381 F: $250 $271
w/alcohol
382 A: $115 $115
383 B: $130 $130
384 C: $63 $63
385 D: $130 $130
386 E: $151 $151
387 F: $203 $219
w/alcohol
388 A: $63 $73
389 B: $68 $89
390 C: $36 $36
391 D: $68 $78
392 E: $78 $94
393 F: $109 $125
Recreation and Community Services - Facility Rentals
FACILITY RENTAL fees vary by category of organization as follows:

SENIOR CENTER - Multi-Use Room Full
Hourly Rates
Description
Multi-Use Room Full
(6 hour minimum Fri - Sun)
SENIOR CENTER - Multi-Use Room West/Kitchen
Hourly Rates
Description
Multi-Use Room
West/Kitchen
(6 hour minimum Fri - Sun)
SENIOR CENTER - Arts & Crafts or Exercise Room
Hourly Rates
Description
Arts & Crafts or Exercise
Room
City of Cypress
Master Fee Schedule
Effective July 1, 2021

Page 19 of 20 ends

City of Cypress
Master Fee Schedule
Effective July 1, 2021
REF #
w/alcohol
394 A: $47 N/A
395 B: $52 N/A
396 C: $36 N/A
397 D: $52 N/A
398 E: $63 N/A
399 F: $73 N/A
w/alcohol
400 A: $31 N/A
401 C: $42 N/A
Misc. Rental Fees
402
403
404
405
406
407
408
409
410
SENIOR CENTER - Card Room
Hourly Rates
Description
Card Room
SENIOR CENTER - Conference Room
Hourly Rates
Description
Misc. Equipment Rental $10 - $52
Conference Room
(2 hour minimum)
Deposit $300
Deposit - Alcohol $500
Hourly Rate after Contractual Rental Period Double Hourly Rate Kitchen $52
Liability Insurance - Serving Alcohol Actual Premium
Liability Insurance - Serving & Selling Alcohol Actual Premium Second Set Up $26 -$104
Bar Rental $42

Page 20 of 20 ends

REF # Description Fee
Athletic Field Rentals
411 Athletic Field Rentals - Day Use Hourly - Resident $26 412 Athletic Field Rentals - Day Use Hourly - Non-Resident $31 413 Athletic Field Lights - ACUAF Groups $10
414 Athletic Field Lights - Non-ACUAF Groups $16
415 Roller Hockey Rink Rental Hourly $36
416 Roller Hockey Rink Rental Hourly with Lights $52
417 ACUAF Base Non-Resident Fee $10
418 ACUAF Next Non-Resident Fee $15
419 ACUAF Base Field Rental Fee $1.50/hour
420 ACUAF Next Field Rental Fee $7.50/hour
421 Athletic Facility Security Deposit $150
422 Lexington Park Athletic Fields (Natural and Synthetic) Hourly $1.50 - $150 Park Rentals
423 Arnold Cypress Park Room - Resident / Resident Non-Profit $47 424 Arnold Cypress Park Room - Non-Resident / Non-Resident Non-Profit $57 425 Arnold Cypress Serving Room $63
426 Arnold Cypress cleaning deposit $100
427 Park Pavilion - Resident $36
428 Park Pavilion - Commercial $52
429 Moon Bounce - Resident $21
430 Open Space Permit - Resident $21
431 Lexington Park Small Pavilion - Resident (hourly) $20 432 Lexington Park Large Pavilion - Resident (hourly) $35 433 Lexington Park Equipment Storage - Resident Non-Profit (monthly) $100 434 Lexington Park Food Truck (per event) $50-$300 or 10% of gross sales
City of Cypress
Master Fee Schedule
Effective July 1, 2021
Recreation and Community Services
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 2.

FROM: Alisha Farnell, City Clerk
DATE: 02/14/2022
SUBJECT: Receive and File Public Comments Submitted for the February 14, 2022 City Council Meeting

RECOMMENDATION
Receive and file submitted public comments.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Submitted Public Comments
From: George Pardon
To: Alisha Farnell; City Clerk
Subject: Comments regarding tonight"s City Council agenda Date: Monday, February 14, 2022 10:39:54 AM
Comments regarding tonight's City Council agenda:

Agenda Item 1: Establish Lexington Park Rental Rates, Pavilion Rental Rates, Food Truck Rental Rates, and Equipment Storage Rates - While it’s unfortunate that residents have to pay to use facilities that they already pay taxes for, my real concern is the language in the item which is condescending to a group of residents that disagree with the design and the proposed scheduling of Lexington Park.

The statement that ‘Unfortunately, some have incorrectly characterized Lexington Park as a pay-to-play park.’ is this Council’s typical effort of twisting things around. You don’t give any consideration to how else an objective person would expect residents to react when the only proposed schedule published shows no available time for open public use of the soccer fields. Sadly, this schedule was presented at a Council workshop that was never posted to the City’s website.

How should residents have responded when the workshop has the City Manager saying: ‘We live in a world where recreation users are willing to spend money in exchange for value.’? The City Manager also said: ‘We dream of a world where there is a professional or collegiate soccer or lacrosse team that is a regular presence during the weekday to practice or train.’ At the same workshop, Mayor Peat made the point that ‘We are building a really fantastic asset and that’s what we should be charging for.’
How would you have interpreted this schedule and those statements? Sadly, the City Council didn’t start listening to the residents near the park until a lawsuit was being considered by the residents.

Agenda Item 18: Resolution to Censure Council Member Marquez for Disclosure of Closed Session Information - I question the real purpose behind this agenda item.

Since it’s agendized by Council Member Peat, it comes across as retaliation after his outburst at a recent Council meeting toward Council Member Marquez. Even if the action has legal merit, I find it hard to believe any of the Council Members haven’t shared something from closed sessions with someone they believe they can trust or by accident. Reality is this action leans toward legality rather than compassion and understanding. I guess having a censure agenda on Valentine’s Day isn’t any less thoughtless than raising trash rates 32% during Thanksgiving week.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 4.

FROM: Alisha Farnell, City Clerk
DATE: 02/14/2022
SUBJECT: Approve Minutes - Meetings of January 10, 2022 and January 19, 2022

RECOMMENDATION
Approve as submitted.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
January 10, 2022 City Council Meeting Minutes
January 19, 2022 Special City Council Meeting Minutes

REGULAR MEETING

CYPRESS CITY COUNCIL
JANUARY 10, 2022
7:00 P.M.

A regular meeting of the Cypress City Council was called to order at 7:00 p.m. by Mayor Morales in the Council Chambers, 5275 Orange Avenue, Cypress, California.

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
Mayor Palo Morales
Mayor Pro Tem Anne Hertz-Mallari
Council Member Frances Marquez
Council Member Scott Minikus
Council Member Jon Peat

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Director of Recreation and Community Services Jeff Draper City Clerk Alisha Farnell
Director of Finance and Administrative Services Matt Burton (via teleconference) Director of Public Works Doug Dancs (via teleconference) Chief of Police Mark Lauderback (via teleconference)
Planning Director Alicia Velasco (via teleconference)
PLEDGE OF ALLEGIANCE Mayor Pro Tem Hertz-Mallari led the Pledge of Allegiance.

INVOCATION Pastor Mike McKay, Neighborhood Church, led the Invocation.

ORAL COMMUNICATIONS
Edwin Kraemer, Cypress, spoke regarding Agenda Item No. 19 and the California Voting Rights Act challenge.

Anthony Uy, Cypress, spoke regarding Agenda Item No. 19 and the California Voting Rights Act challenge.

Mario Bica, Cypress, spoke regarding the California Voting Rights Act challenge.

CITY COUNCIL MINUTES JANUARY 10, 2022
Timothy Yerian, Cypress, spoke regarding Agenda Items No. 7 and No. 20. Wished the City Council a Happy New Year and thanked them for their kind words regarding his father, Robert Yerian.

Brittney Cook, Cypress, spoke regarding Agenda Item No. 19 and the California Voting Rights Act challenge. Expressed concerns with City Council meeting behavior.

Justin Bright, Cypress, spoke regarding Agenda Item No. 19.

Sean Clark, La Palma, spoke on behalf of Cypress Friday Night Lights regarding Agenda Item No. 19.

Brooke Nafarrette, Cypress, spoke regarding the California Voting Rights Act Community Forums and wished everyone a Happy New Year.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

Mayor Morales stated that Agenda Item No. 17, the Warrant Register, includes electronic fund transfer No. 10237 for $795.96 for reimbursement he receives as a CalPERS annuitant. He indicated that in voting for any motion to approve the Warrant Register, he would not be voting on electronic fund transfer No. 10237 for the reason disclosed.

Council Member Marquez began a statement regarding occurrences at previous City Council meetings.

Mayor Morales called for a point of order and informed Council Member Marquez that the Consent Calendar was the current business matter and that there would be an opportunity during Council Member Reports and Remarks for general comments.

Council Member Marquez requested to pull items No. 3, 7 and 8.

It was moved by Council Member Peat, and seconded by Mayor Pro Tem Hertz-Mallari, to approve Consent Calendar Items No. 1 through 2, 4 through 6, and 9 through 17.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Minikus, Peat, Hertz-Mallari and Morales NOES: 0 COUNCIL MEMBERS: None
ABSTAIN: 1 COUNCIL MEMBERS: Marquez
Item No. 1: Receive and File Public Comments Submitted for the January 10, 2022 City Council Meeting
CITY COUNCIL MINUTES JANUARY 10, 2022
Recommendation: Receive and file submitted public comments.

Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 4: Approve Final Tract Map No. 19114
Recommendation: Approve Final Tract Map No. 19114 and authorize the City Clerk to sign the record map.

Item No. 5: Approve the Urban Area Security Initiative Sub-Recipient Agreement with the City of Anaheim
Recommendation:

1. Approve the Fiscal Year 2020 Urban Area Security Initiative (UASI) SubRecipient Agreement with the City of Anaheim; and

2. Authorize the City Manager to execute all UASI related documents.

Item No. 6: Approve the Successor Agency’s Recognized Obligation Payment Schedule for the Period of July 1, 2022 through June 30, 2023 (ROPS 22-23) Recommendation: Adopt a Resolution approving the Recognized Obligation Payment Schedule for the period of July 1, 2022 through June 30, 2023 (ROPS 22-23) for the Successor Agency to the Dissolved Cypress Redevelopment Agency.

SUCCESSOR AGENCY BOARD RESOLUTION NO. SA-11

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE DISSOLVED

CYPRESS REDEVELOPMENT AGENCY APPROVING THE
RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 22-23) FOR THE PERIOD JULY 1, 2022 THROUGH JUNE 30, 2023
Item No. 9: Receive and File the Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2021
Recommendation: Receive and file the Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2021.

Item No. 10: Receive and File the Audit Letter to the City Council for the Fiscal Year Ended June 30, 2021
Recommendation: Receive and file the Audit Letter form Lance, Soll and Lunghard LLP to the City Council for the Fiscal Year ended June 30, 2021.

CITY COUNCIL MINUTES JANUARY 10, 2022
Item No. 11: Receive and File the Report on the City’s Appropriations Limit for the Fiscal Year Ended June 30, 2021
Recommendation: Receive and file the attached Independent Accountants’ Report on Agreed-Upon Procedures Applied to the City’s Appropriations Limit Worksheet for the Fiscal Year ended June 30, 2021.

Item No. 12: Receive and File the Cypress Recreation and Park District’s Financial Statements and Auditors’ Report for the Fiscal Year Ended June 30, 2021 Recommendation: Receive and file the District’s Basic Financial Statements and Independent Auditors’ Report for the Fiscal Year Ended June 30, 2021.

Item No. 13: Receive and File the Audit Letter to the District Board for the Fiscal Year Ended June 30, 2021
Recommendation: Receive and file the Audit Letter from Lance, Soll and Lunghard LLP to the Cypress Recreation and Park District Board of Directors for the Fiscal Year ended June 30, 2021.

Item No. 14: Receive and File the Independent Accountants’ Report on the Cypress Recreation and Park District’s Appropriations Limit for the Fiscal Year Ended June 30, 2021
Recommendation: Receive and file the attached Independent Accountants’ Report on Agreed-Upon Procedures Applied to the Appropriations Limit Worksheet for the Fiscal Year ended June 30, 2021.

Item No. 15: Receive and File the Investment Report for the Month Ended November 30, 2021
Recommendation: Receive and file the attached investment report.

Item No. 16: Receive and File the Strategic Plan Six-Month Objectives Update Recommendation: Receive and file the strategic plan six-month objectives update.

Item No. 17: Approve the Register of Warrants, Transfers, and Wires Issued for the Period of November 27, 2021 through December 17, 2021 Recommendation: Approve the attached payment register summarized below for the period of November 27, 2021 through December 17, 2021:
 Electronic Funds Transfers 10222 through 10339
 Warrants 58345 through 58433
 Payroll Transfers W1462 through W1464
CITY COUNCIL MINUTES JANUARY 10, 2022
Regarding Item No. 3: Approve Minutes – Meeting of December 13, 2021 The City Clerk stated she did not have a presentation on this item but was available for questions from City Council.

Council Member Marquez commented on this item.

It was moved by Council Member Peat, and seconded by Council Member Minikus, to approve the December 13, 2021 meeting minutes as submitted.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Minikus, Peat, Hertz-Mallari and Morales
NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None
Regarding Item No. 7: Approve a Spending Plan for American Rescue Plan Act Allocations
Council Member Marquez provided a statement on this item.

City Council discussion ensued.

It was moved by Council Member Peat, and seconded by Council Member Minikus, to approve a spending plan for the $11,723,277 of Coronavirus State and Local Fiscal Recovery Funds allocated to the City as part of the American Rescue Plan Act which categorizes these amounts as revenue replacement to the maximum extent allowed by U.S Treasury Guidelines; and increase budgeted transfers out from the Pandemic Response Fund to the City’s General Fund by $4,577,000 for eligible 2020 revenue replacement in accordance with American Rescue Plan Act and U.S. Treasury guidelines; and increase budgeted transfers out of the General Fund to the Infrastructure Fund by $1.2 million; and increase budgeted transfers out of the General Fund to the Employee Benefits Fund by $1.2 million; and decrease budgeted transfers out of the Pandemic Response Fund by $625,000 to the City’s General Fund ($240,000), Lighting District Fund ($200,000), City Capital Projects Fund ($75,000) and City Central Services Fund ($110,000) for ARPA amounts included in the FY 2021-22 adopted budget.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Minikus, Peat, Hertz-Mallari and Morales
NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None
CITY COUNCIL MINUTES JANUARY 10, 2022
Regarding Item No. 8: Award a Contract for Lexington Park Landscape Maintenance Services
Council Member Marquez commented on this item.

City Council discussion ensued.

The City Attorney provided clarification on the bidding process.

City Council discussion continued.

The Director of Public Works answered questions from City Council.

City Council discussion continued.

It was moved by Council Member Peat, and seconded by Mayor Pro Tem Hertz-Mallari, to award an initial two year and four month contract with BrightView Landscape Services, Inc. for $214,849, with a contingency of $32,228, for Lexington Park Landscape Maintenance Services.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Minikus, Peat, Hertz-Mallari and Morales
NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None

NEW BUSINESS
Item No. 18: Approve an Agreement to Conduct a Community Survey and Establish a City Council Ad Hoc Subcommittee to Assist with the Development of Survey Questionnaire
The City Clerk provided a report on this item.

City Council discussion ensued.

Tim McLarney from True North Research answered questions from City Council.

The Mayor stated his recommendation that he and Mayor Pro Tem Hertz-Mallari serve as the ad hoc subcommittee members for the community survey.

Council Member Marquez provided further comments on this item.

CITY COUNCIL MINUTES JANUARY 10, 2022
It was moved by Council Member Peat, and seconded by Council Member Minikus, to approve the agreement with True North Research, Inc. for $29,798 to conduct a community survey; and adopt a Resolution creating an ad hoc subcommittee to advise and assist with the development of the community survey questionnaire, appointing Mayor Morales and Mayor Pro Tem Hertz-Mallari to the ad hoc subcommittee, and establishing it duration and duties.

The motion was unanimously carried by the following roll call vote:

AYES: 5 COUNCIL MEMBERS: Marquez, Minikus, Peat, Hertz-Mallari and Morales NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
RESOLUTION NO. 6870

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CYPRESS, AND ACTING AS EX-OFFICIO GOVERNING BOARD OF

DIRECTORS OF THE CYPRESS RECREATION AND PARK

DISTRICT, ESTABLISHING AN AD HOC SUBCOMMITTEE TO

ADVISE AND ASSIST WITH THE DEVELOPMENT OF A

COMMUNITY SURVEY QUESTIONNAIRE
Item No. 19: Consider Lexington Park Operating Policies, Field Allocations, and Rental Rates
The Director of Recreation and Community Services provided a report on this item.

City Council discussion ensued.

Council Member Marquez provided a statement on this item.

The City Clerk introduced the first reading of the Ordinance.

It was moved by Mayor Pro Tem Hertz-Mallari, and seconded by Council Member Peat, to introduce the first reading of an Ordinance, by title only, amending Chapter 17-72 of the Cypress Municipal Code regarding synthetic turf; and set a public hearing for February 14, 2022, to consider revisions to the Recreation and Park District master fee schedule, to establish Lexington Park athletic field rental fees, pavilion rental fees, food truck fees, and equipment storage fees.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Minikus, Peat, Hertz-Mallari and Morales
NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None
CITY COUNCIL MINUTES JANUARY 10, 2022

ITEMS FROM CITY COUNCIL MEMBERS
Item No 20: Consider California Voting Rights Act – City Council Election Format Community Forums Informational Presentation
The City Manager provided a report on this item.

City Council discussion ensued.

It was moved by Mayor Pro Tem Hertz-Mallari, and seconded by Council Member Minikus, to approve California Voting Rights Act – City Council Election Format Community Forums informational presentation with amendments to correct the percentages on the By The Numbers demographics slide to reflect 36.3% White, 35.2% Asian Pacific Islander, 20.2% Latino, and 8.3% Other, as well as change the column title on the Election History slides from Overall to Total Voter Population.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Minikus, Peat, Hertz-Mallari and Morales
NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None
ORAL COMMUNICATIONS (Five minutes per speaker, unless extended by the City Council)
Brooke Nafarrete, Cypress, spoke regarding Mayor Pro Tem Hertz-Mallari’s comments during Agenda Item No. 20.

Edwin Kraemer, Cypress, expressed support for Council Member Marquez and spoke regarding his concerns with Lexington Park.

Anthony Uy, Cypress, thanked Council Member Marquez for her work, expressed concerns about the COVID-19 Omicron variant and . Spoke regarding his concerns with Lexington Park and Agenda Item No. 18.

Timothy Yerian, Cypress, requested additional information regarding Agenda Item No. 7 and expressed his concerns with Lexington Park. Spoke regarding the California Voting Rights Act challenge.

COUNCIL MEMBER REPORTS AND REMARKS
Council Member Peat:

No Report.

CITY COUNCIL MINUTES JANUARY 10, 2022
Council Member Minikus:

No Report.

Council Member Marquez:

Expressed concerns with behavior of her colleagues at previous City Council meetings and COVID-19 omicron variant. Addressed public comments made by Mario Bica and Timothy Yerian. Reported that she visited the home of residents who experienced a fire incident. Met with Mayor Morales about an idea and thanked him for his time.

Mayor Pro Tem Hertz-Mallari:

Attended the Grand Reopening Ceremony for the Cypress Library and provided an update on Library operations. Spoke regarding virtual meetings and the options available to participate remotely when needed.

Council Member Marquez made additional comments.

Mayor Morales:

Stated COVID-19 protocols are being followed at City Council meetings. Addressed comments made by Council Member Marquez and the public regarding City Council decorum.

CITY MANAGER REMARKS
No Report.

Council Member Marquez interjected with additional comments.

Council Member Peat interjected with additional comments.

City Council discussion occurred between Council Members Marquez and Peat.

Mayor Morales made additional comments and suggested everyone move forward.

ADJOURNMENT
Mayor Morales adjourned the meeting at 9:40 p.m. to an adjourned Regular Meeting, to be held on Monday, January 24, 2022, beginning at 5:30 p.m. in the Executive Board Room.
_______________________________
CITY COUNCIL MINUTES JANUARY 10, 2022

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS

SPECIAL MEETING

CYPRESS CITY COUNCIL
JANUARY 19, 2022
4:00 P.M.

A special meeting of the Cypress City Council was called to order at 4:00 p.m. by Mayor Pro Tem Hertz-Mallari in the Executive Board Room, 5275 Orange Avenue, Cypress, California.

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
Mayor Paulo Morales – arrived at 4:06 p.m.

Mayor Pro Tem Anne Hertz-Mallari
Council Member Frances Marquez – absent
Council Member Scott Minikus
Council Member Jon Peat

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
City Clerk Alisha Farnell
ORAL COMMUNICATIONS (Limited to three minutes per speaker, unless extended by the City Council)
None.

CONSENT CALENDAR
Item No. 1: Receive and File Public Comments Submitted for the January 19, 2022 Special City Council Meeting
Recommendation: Receive and file submitted public comments.

The City Clerk reported that no public comments were submitted.

No action was taken.

CLOSED SESSION
The City Attorney reported that the City Council would meet in Closed Session as follows:

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Pursuant to Government Code Section 54956.9(d)(2)
CITY COUNCIL MINUTES JANUARY 19, 2022
Significant exposure to litigation – one potential case Threat of Civil Rights Violation and Harassment Submitted by Council Member Frances Marquez
The City Attorney stated that Council Member Marquez would be excluded from this Closed Session item.

Mayor Pro Tem Hertz-Mallari recessed the meeting at 4:02 p.m.

Mayor Pro Tem Hertz-Mallari reconvened the meeting at 5:17 p.m.

REPORT OF CLOSED SESSION
The City Attorney reported that the City Council met in Closed Session to discuss the item listed on the Closed Session agenda, namely Conference with Legal Counsel, one item of anticipated litigation under the heading significant exposure to litigation, a threat of Civil Rights violation and harassment submitted by Council Member Frances Marquez. He stated the City Council received a briefing and no further reportable action was taken.

ADJOURNMENT
Mayor Pro Tem Hertz-Mallari adjourned the meeting at 5:19 p.m. to an adjourned Regular Meeting, to be held on Monday, January 24, 2022, beginning at 5:30 p.m. in the Executive Board Room.
_______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 5.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 02/14/2022
SUBJECT: Receive and File the Fiscal Year 2021-22 Mid-Year Budget Report and Approve Budget Adjustments

RECOMMENDATION

1. Receive and file the FY 2021-22 Mid-Year Budget Report; and

2. Approve mid-year budget adjustments:

SUMMARY
Annually, the City Manager provides the City Council a report on the status of the City’s budget. This update is based on six months of actual receipts and disbursements and projections for the remaining half of the year. The review is general in nature and focuses on the City's General Fund and the Cypress Recreation and Park District’s General Fund. The review also discusses any budget amendments necessary for maintaining service levels for the balance of the fiscal year.

Overall, the City's financial health remains strong. We expect to end FY 2021-22 in a better financial position than we started. However, ongoing uncertainties associated with the pandemic exist. As such, it remains imperative we continue our prudent approach to financial management and adhere to the City Council's Fiscal Strategies (attached) which prioritizes the investment of available one-time budget savings for future needs.

The review highlights current year budget inflows and outflows, and attempts to identify any trends or factors that may impact either the short-term or longer-term financial health of the City and District. Amounts accumulated and set-aside for pandemic assistance or future year expenditures, along with the one-time impacts of American Rescue Plan Act (ARPA) receipts, are included in the analysis. However, for comparison and planning purposes these amounts are largely excluded from the discussion since these one-time activities are outside ongoing budget monitoring and the development of future operating budgets.

Based on the first six months of the fiscal year and projections for the second half of the fiscal year, it is anticipated FY 2021-22 City General Fund activities will yield $2.1 million more than estimated in the budget. District General Fund revenues are anticipated to fall short of budget by nearly $573,000, while expenditures will be just over $1.5 million under budget.

The mid-year review also closes out prior fiscal year activities. Based on annual audit results, fund balances are earmarked, appropriated or transferred in accordance with City Council Fiscal Strategies. FY 2020-21 ended with a $4.5 million City General Fund surplus. In addition, $2.1 million of FY 2019-20 surplus amounts were set-aside to offset projected FY 2020-21 General Fund budget deficits that never materialized. Therefore, surplus amounts totaling $6.6 million are available for transfer in accordance with the City Council Fiscal Strategies, with $3.3 million to the Infrastructure Fund for use on future capital projects and $3.3 million to the Employee Benefits Fund for pension trust investment.

DISCUSSION
City General Fund Overview
The General Fund analysis focuses on revenues (including transfers in from other funds, but excluding one-time ARPA amounts) and expenditures (including transfers out to other funds).

The results of the first six months of the fiscal year (July 1 through December 31) for the City’s General Fund are:

Amended
Budget
Six Month
Actual
Percent
Budget
Historical
Range
Revenues $35,094,833 $12,597,607 35.9% 34%-38%
Expenditures $36,708,777 $15,937,074 43.4% 45%-50%
Mid-year General Fund revenues tend to be below 50% due to delays in the receipt of revenues. Many revenue payments in the first half of the year (including sales taxes, franchise taxes, transient occupancy taxes, vehicle license property tax backfills from the State and interest earnings) are collected after December 31. As a result, typically just over one-third of revenues are received by December 31 and first half receipts for FY 2021-22 (as a percentage of the annual budget) are consistent with expectations. Expenditures are just below historical trends due to the carryover of $950,000 of one-time, pandemic-related support from FY 2020-21 which largely remained unexpended at December 31, 2021. These pandemic response programs include community hot meals and business fee waivers which are forecasted to be fully expended by the end of the fiscal year.

General Fund revenues for FY 2021-22 are projected to slightly exceed expectations.

Amended
2021-22
Budget
2021-22
Projection
Projected Variance
From Budget ($)
Projected Variance
From Budget (%)
Revenues $35,094,833 $35,392,805 $297,972 0.9%
Sales taxes and property taxes combine to make up over two-thirds of General Fund revenues. While property tax tends to be stable and grow at predictable rates, sales tax receipts are more volatile and tend to fluctuate in response to the overall economy. The FY 2021-22 budget used projections from the City's sales tax consultant which reflect ongoing economic uncertainties associated with the pandemic and its impacts on City revenues.

Actual receipts and the sales tax consultant's most recent forecast indicate positive trends which are expected to yield $620,000 more sales tax than originally estimated. The revised projections are a result of many factors, including a rebound in business to business activities, higher gasoline sales and the ongoing strength and resiliency of many of our largest sales tax generators. Given the importance of this revenue source, the City continues to work closely with our sales tax consultant to monitor trends and projections.

General Fund expenditures are below 50% at December 31 and year-end projections are less than budget:

Amended
2021-22
Budget
2021-22
Projection
Projected
Variance
from Budget
Projected
Variance
from
Budget
Operating Expenditures $33,829,151 $32,020,939 ($1,808,212) (5.3%) COVID-19 Response/Assistance 949,809 949,809 -0- n/a
Transfers for:

Current Year -
Capital/Grants/Technology 1,679,817 1,706,817 27,000 1.6% Future Capital - Storm Drainage 250,000 250,000 -0- n/a Future Capital/Pension Trust -
American Rescue Plan Act Savings -0- 2,400,000 2,400,000 n/a Future Capital/Pension Trust - Prior
Year Savings -0- 6,600,000 6,600,000 n/a
Total Transfers 1,929,817 10,956,817 6,627,000 568%
Total Expenditures and Transfers $36,708,777 $43,927,565 $7,218,788 19.7% General Fund revenue and expenditures estimates are detailed in Exhibit Two. The anticipated savings from operations are primarily salary and benefits from vacancies in Finance, Police and Public Works departments. The City continues to actively recruit Police Officers and fill other vacancies throughout the organization. These anticipated savings are available to pay for the following recommended appropriation adjustments:

Finance
To further transparency and adhere to recently updated Government Finance Officers Association's (GFOA) best practices for budget presentation, the purchase of a web-based budget book is recommended. A digital budget book is intuitive, interactive and designed to be easier for users to navigate than traditional print and digital options.

In order to incorporate the FY 2022-23 budget on this new platform, the purchase will need to occur prior to the end of the fiscal year. Initial implementation costs are estimated at $25,000 with annual maintenance costs expected to range between $10,000 and $15,000.

Public Works
$2,950 for advertising the solid waste hearing notice required under Proposition 218 for the recent rate increases associated with the state-mandated organics program. This expenditure was unforeseen and not included in the adopted budget. $3,000 for the integration of the City's business license database with the new online permitting platform. This enhancement will streamline processing for both employees and the public. Future annual maintenance costs are estimated at between $1,000 and $1,500.

Community Development
Community Development
$191,960 for the Neighborhood Preservation Pilot program contract costs approved by the City Council in September. These amounts were appropriated in FY 2020-21 and were inadvertently omitted from the list of items for carryover to FY 2021-22.

There are a few other program expenditures which are on pace to exceed budget or are historically difficult to estimate; however, exact variances cannot be determined at this time.

In most cases, the amount included in the budget has been used as the estimate for the year. These programs include City Attorney charges and development related activities (i.e.building and public works inspections). These activities are largely out of the City's control and often vary significantly. Additional development activity costs are recovered through fees, therefore there will not be any negative impact to projected year-end fund balance due to these activity levels. Budget overages in these areas will be addressed after June 30, 2022 once the precise amount is known.

Changes to Final Guidelines on American Rescue Plan Act Revenue Replacement On January 10, the City Council approved a spending plan for the $11,723,277 of Coronavirus State and Local Fiscal Recovery Funds allocated to Cypress as part of the American Rescue Plan Act. The approved plan utilizes the full allocation as revenue replacement to the maximum extent allowed by U.S. Treasury guidelines. The January 10 analysis and approved spending plan was based on the interim U.S. Treasury guidelines released in May 2020.

Later that month, the U.S. Treasury released the final guidelines which contain many changes that benefit local governments. Included in these changes, is the option to calculate eligible revenue losses based on a fiscal year rather than a calendar year. This change benefits Cypress and results in eligible revenue losses of $11,717,000 through June 30, 2021. Under the interim guidelines, the City was required to calculate revenue losses on a calendar year basis resulting in eligible losses of $4,577,000 through December 31, 2020. It is recommended the City use a fiscal year basis for revenue loss calculations and recognize an additional $7,140,000 of eligible revenue losses that can be transferred from the Pandemic Response Fund to the General Fund once the second ARPA allocation is received later in 2022. With this recommendation, a total of $6,277 remains available for possible revenue replacement in future fiscal years. It is anticipated Cypress will have eligible revenue losses in FY 2021-22 that far exceed $6,277. However, the $6,277 cannot be officially treated as a revenue loss and expended until FY 2021-22 revenue amounts are finalized and audited in late 2022.

FY 2020-21 Results of Operations
At June 30, 2021, the General Fund had $6.6 million of prior year revenues and budget savings available as fund balance. Of this total, $2.1 million was FY 2019-20 surplus amounts previously assigned to offset the projected FY 2020-21 General Fund budget deficit adopted in June 2020. Thanks in part to hard work across the organization, the projected FY 2020-21 revenue declines did not materialize and the $2.1 million was not needed to balance last year's budget.

The City Council Fiscal Strategies direct additional one-time monies toward infrastructure investment and employee pension obligations, and it is recommended the $6.6 million be transferred in FY 2021-22 for future infrastructure ($3.3 million) and pension trust investment ($3.3 million) in the Employee Benefits Fund.

Aside from incorporating ARPA revenue impacts approved on January 10, the projections do not include any additional appropriations approved after December 31, 2021.

Maintenance of Effort Requirements
Based on projected expenditures, it appears the City should meet or exceed all minimum expenditure levels required to receive State funding for police services and street maintenance. However, the Maintenance of Effort (MOE) for General Fund expenditures necessary to receive County funding for street maintenance and construction may not be met if actual expenditures fall below budgeted levels. Finance and Public Works will closely monitor to ensure all requirements are met and eligibility is maintained.

After the close of the fiscal year, it may be necessary to adjust funding sources for certain projects if MOE levels are not met. MOE shortfalls could be funded using the projected additional fund balance summarized below.

Fund Balance Overview for City General Fund
The amended budget projects fund balance declines from FY 2021-22 activities of nearly $665,000; however, mid-year revenue and expenditure projections (excluding all ARPA impacts and prior year pandemic response appropriations) indicate fund balance will increase over $1.4 million (Exhibit One):

Amended
2021-22
Budget
2021-22
Projection
Projected
Variance
Increase/(Decrease) to Fund Balance from FY 2021-22
Revenues/Expenditures ($664,135) $1,442,049 $2,106,184
The fund balance increase results from higher tax revenues (primarily sales tax and property tax amounts) and salary savings. The projected $2.1 million variance is based on current information and may change significantly during the next six months. A recommendation to transfer, set-aside or appropriate FY 2021-22 surpluses will be made in conjunction with the FY 2022-23 mid-year budget review once the final, audited results from FY 2021-22 are known.

An analysis of the changes in the General Fund's fund balance is provided in Exhibit Three.

The $8.5 million committed fund balance reflects the economic uncertainty contingency (equal to 25% of budgeted operating expenditures). The assigned fund balance is set aside to fund the Capital Improvement Program Fund/Infrastructure Reserve Fund at City Council adopted levels, fund future infrastructure/facility projects/pension trust investments with budget savings, provide a short-term contingency should one of the major revenue producers in the City relocate or bridge a temporary budget deficit.

In addition, $9.3 million of assigned fund balance is projected at fiscal year end due to the ARPA spending plan approved on January 10. This represents discretionary, unrestricted amounts that result from receiving and expending restricted ARPA allocations for general services. These amounts will be held in the General Fund until invested/expended in future years in accordance with the spending plan approved by the City Council.

All fund balance commitments and assignments are consistent with City Council Fiscal Strategies. The June 30, 2022, unassigned fund balance is projected to be $1,035,000.

Capital Projects Overview
Exhibit Four provides a status of the City's capital improvement projects, including carryover projects from previous years, and are summarized by type of expenditure below:

Amended
2021-22
Budget
Expenditures/
Encumbrances
thru 12/31/21
Expenditures/
Encumbrances
thru 12/31/21
Streets $3,664,572 $1,504,413 41.0%
Traffic Signals/Street Lights 1,128,049 398,446 35.3%
Sewer 642,578 222,949 34.7%
Concrete/Medians/Trees 1,304,017 813,420 62.4%
Facilities 5,370,396 3,760,532 70.0%
Storm Drainage 75,000 5,734 7.7%
Total $12,184,612 $6,705,494 55.0%
Cypress Recreation and Park District General Fund Overview The results of the first six months of the fiscal year for the District are:

Amended
2021-22
Budget
Six Month
Actual
Percent
Budget
Historical
Range
Revenues $7,496,165 $3,551,916 47.4% 43%-49%
Expenditures $18,553,741 $7,147,300 38.5% 27%-49%
Revenues for the first half of the year typically fall slightly under 50% due to the lag in timing of receipts for a variety of sources, including interest earnings. Despite pandemic-related decreases to certain programming and rental receipts, total revenues remain strong and fall within the historical range through December 31. Property taxes, which comprise the large majority of District revenues, continue to grow steadily and have not been negatively impacted by the pandemic.

District expenditures tend to fluctuate from year to year due to capital project activity while operating expenditures experience less volatility. Historically, operating expenditures are below 50% at the end of the calendar year but are lower than normal this year (35%) due to contract class and programming restrictions, as well as staffing vacancies in both Recreation and Community Services (RCS) and Public Work's Maintenance division.

The $11.6 million capital projects budget is significantly higher than usual due to the carryover of $7.5 million for the completion of Lexington Park. Actual capital expenditures through December 31, 2021, total slightly over $5.0 million, with the majority of the remaining capital project budget expected to be fully expended (or carried over for completion in FY 2022-23) at fiscal year-end.

Exhibit Five provides detail of the District's General Fund revenues and expenditures, including comparisons to the previous year's first six months and final actual amounts, and the projected amounts for the current year. As summarized below, the District's General Fund fund balance is projected to decrease by $2,580,494 during FY 2021-22 due primarily to the planned use of prior year fund balance accumulations for capital project expenditures:

Amended
2021-22
Budget
2021-22
Projection
Projected
Budget
Variance
Projected
Budget
Variance
Revenues $7,496,165 $6,923,882 ($572,283) (6.8%)
Other Sources $9,130,305 $13,869,039 $4,738,734 51.9%
Total Revenue/Other Sources $15,351,470 $19,517,921 $4,166,451 27.1% Operating Expenditures ($5,648,651) ($4,650,000) $998,651 (17.7%) Capital Expenditures ($11,711,090) ($11,186,090) $525,000 (4.5%) Other Uses/Transfers ($1,194,000) (6,262,325) ($5,068,325) 424.5% Total Expenditures/Uses ($18,553,741) ($22,098,415) ($3,544,674) 19.1% Change in Fund Balance ($3,202,271) ($2,580,494) $621,777 District Operations
Revenues are projected to be under budget by $572,283 due to multiple factors. User fees and facility rental revenues have been negatively impacted by the pandemic, and it continues to be difficult to forecast receipts through the end of the fiscal year. Interest earnings will also fall below budget due to historically low market interest rates earned on the District's cash balances.

Recreation expenditures are projected to be about $1 million below budget due to staffing vacancies, as well as many of the same factors impacting revenues. Pandemic-related cost decreases associated with part-time staffing, facility maintenance and contract class instructors contribute to the budget variance.

Capital Expenditures, Other Sources and Uses and Outstanding Loans to City The FY 2021-22 budget includes $11.7 million for capital investments, with construction costs for Lexington Park comprising the bulk of this amount. Total capital expenditures are expected to be $525,000 less than budget due to savings on Lexington Park and a few other smaller projects.

Other sources are comprised of loan proceeds from the City for Lexington Park construction.

These loans will be paid back as park development fees become available. To date, two loans totaling $13.7 million have been approved for the design and construction of Lexington Park. Actual outstanding balances on the two loans at December 31, 2021, total nearly $10.6 million. The District recently received a payment of park development fees which is available to repay a portion of the outstanding loan balances. It is recommended $5,212,325 of park development fees be transferred to the District's General Fund and used to repay the City loans. The remaining outstanding loan balances will be repaid as future park development fees are received.

Loan for Design
($900,000
Loan for
Construction
($900,000
Authorized in
January 2019)
($12.8 million
Authorized in
February 2021)
Outstanding Balance at
12/31/21 $426,409 $10,148,266
Estimated Additions -
January 2022 through
June 2022
-0- $2,651,734
Recommended Payoff -
February 2022 ($426,409) ($4,785,916)
Estimated Outstanding
Balance at 6/30/22 -0- $8,014,084
Exhibit Six provides a summary of the District’s estimated fund balance at June 30, 2022.

The District’s General Fund fund balance is estimated to be nearly $9.5 million, down from $12 million at the end of FY 2020-21. This decrease was expected, as accumulated reserves are being used to pay for budgeted capital improvements. The majority of the fund balance is either restricted or assigned for specific purposes (future appropriations for infrastructure and amenities, contingencies, and for annual cash flow shortfalls). The District’s major revenue source is property tax, which is annually collected in December and April, resulting in the need for the District to set-aside $2 million at year-end for operating cash flow.

Other Recommended Budget Amendments
As part of the mid-year budget review, departments identify items not included in the budget which are needed prior to June 30, 2022. While the annual budget process is typically the time to identify a department’s needs for the upcoming year, unanticipated situations may arise during the year which require an amendment. The following budget adjustments are recommended:
$19,000 in the Lighting District Fund for unforeseen streetlight repairs caused by traffic accidents. These "knockdown" costs vary year to year based on the severity and volume of traffic accidents causing damage to City-owned equipment. Through December 31, three streetlights had to be replaced due to traffic accidents. $14,000 in the Storm Drainage Fund for unforeseen emergency repairs. The emergency backup generator at the Veterans Park Stormwater Pump Station failed during a December storm and was repaired. A portable generator was rented to ensure sufficient back up power was in place during the storm. $5,000 in the Storm Drainage Fund for emergency clean-up costs associated with a broken irrigation line on the Coyote Creek/Lincoln Avenue bridge which caused mud to flow into the Los Angeles County storm channel.
$22,000 in the Capital Projects Fund for emergency waterline repairs in August at the Civic Center. The repairs were unexpected and also involved the replacement of concrete over the location of the leak.
$17,710 in the Sewer Fund for on-call stormwater and water quality contract services.

The Fats, Oil and Grease component of the consultant agreement was inadvertently omitted from the FY 2021-22 adopted budget.
$17,000 in the Information Systems Fund and $10,000 in the Capital Replacement Fund for recommended technology investments identified in the recent cybersecurity audit. Funding for these improvements was approved in January from available audit. Funding for these improvements was approved in January from available one-time amounts available from implementing the ARPA spending plan. The improvements include a managed risk scanning service ($16,000), a portable generator for the data center ($5,000), an offsite back-up tape library ($5,000), and enhanced multi-factor authentication services ($1,000).

BUDGET IMPACT
Based on the results of operations for the first six months of the fiscal year and current projections for the second half of the fiscal year, it is anticipated available fund balances in the General Funds of both the City and District will exceed FY 2021-22 budget estimates. Sufficient FY 2021-22 budget savings are projected to be available to pay for the additional recommended appropriations.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Exhibit One - General Fund Current Year Inflows/Outflows (Summarized) Exhibit Two - General Fund (Detailed)
Exhibit Three - General Fund Summary of Fund Balance
Exhibit Four - Status of Capital Projects
Exhibit Five - CRPD General Fund
Exhibit Six - CRPD Summary of Fund Balance
Fiscal Strategies

EXHIBIT ONE
AMENDED SIX MOS. VARIANCE ($)
2021-22 ACTUAL 2021-22 BUDGET VS. VARIANCE
ACCOUNT BUDGET 2021-22 PROJECTION PROJECTION (%)
Inflows
Revenues and Transfers In $ 35,094,833 $ 12,597,607 $ 35,392,805 $ 297,972 0.8% Outflows
Operating Expenditures 33,829,151 13,862,987 32,020,939 1,808,212 5.3% Transfers Out from Current Year Resources 1,929,817 1,800,000 1,929,817 - 0.0% Total Expenditures and Transfers 35,758,968 15,662,987 33,950,756 1,808,212 5.1% Net Inflow/(Outflows)- Current Year Activities $ (664,135) $ (3,065,380) $ 1,442,049 $ 2,106,184 Note: Above Analysis summarizes current year activities; therefore, one-time American Rescue Plan Act (ARPA) inflows and outflows and COVID response outflows approved in the prior fiscal year are excluded.

CITY OF CYPRESS
FY 2021-22 MID YEAR BUDGET REVIEW

GENERAL FUND- CURRENT YEAR INFLOWS/OUTFLOWS (SUMMARIZED)

EXHIBIT TWO

Page 1 of 2 ends

SIX MOS. AMENDED SIX MOS.

ACTUAL 2020-21 2021-22 ACTUAL 2021-22
ACCOUNT 2020-21 ACTUAL BUDGET 2021-22 PROJECTION
REVENUES:

Sales Tax $ 4,228,345 $ 11,579,445 $ 11,255,000 $ 4,088,616 $ 11,845,000 Property Taxes 2,902,128 5,568,220 5,581,000 2,969,145 5,684,000 Vehicle License Backfill - 5,136,804 5,190,000 - 5,322,016 Residual Tax Increment (RDA Dissolution) 395,352 693,090 940,000 434,639 730,000 Franchise Tax 361,877 1,753,459 1,705,000 366,707 1,725,000 Transient Occupancy Tax 456,220 1,648,030 1,900,000 840,339 1,900,000 Parimutual Tax (Satellite & On-Site) 35,608 131,756 170,000 104,791 170,000 Business License Tax 1,177,667 1,264,263 1,200,000 1,207,228 1,250,000 Prop 172 Sales Tax 139,464 383,065 386,200 161,918 402,000 Real Property Transfer Tax 190,767 388,209 240,000 233,826 350,000 Motor Vehicle In-Lieu - 36,138 35,000 - 56,066
Interest and Rent 122,357 278,111 298,803 65,763 205,000 Investments - Fair Market Value Adjustment (145,444) (832,279) - (595,047) - Park District Maint Charges 833,268 1,819,375 2,107,660 817,879 1,850,000 Residential User Fees 153,521 373,748 385,000 162,630 385,000 Licenses and Permits 272,252 884,942 808,890 411,092 983,890 Fines and Forfeitures 88,169 257,141 210,000 109,640 210,000 Business License Admin Fees 83,442 98,634 87,500 119,551 125,000 Plan Check Fees 213,838 669,781 385,000 356,134 485,000 Police Service Fees 28,040 67,586 55,841 38,727 65,000
Zoning Fees 36,622 81,732 68,000 15,909 68,000
Revenue from Other Agencies 405,940 56,117 701,144 232,270 487,129 Homeowners Tax Relief 3,687 24,577 25,000 3,641 24,500
Expenditure Reimbursement 27,096 63,899 51,835 23,421 51,835 Miscellaneous Revenues and Fees 5,264 367,807 12,800 9,164 15,000 Total Revenues $ 12,015,480 $ 32,793,650 $ 33,799,673 $ 12,177,983 $ 34,389,436 OTHER SOURCES (TRANSFERS IN):

Gas Tax Funds $ 320,782 $ 596,701 $ 657,888 $ 298,011 $ 678,219 Traffic Safety Fund 25,314 88,844 120,000 35,732 100,000 Lighting District Fund 74,980 167,181 207,650 81,446 207,650 Cable Television Franchise Fund 268 8,000 - 8,000
Pandemic Response Fund 52,693 461,173 290,000 - -
Maintenance District Fund 4,693 9,091 11,622 4,435 9,500 Total Other Sources $ 478,462 $ 1,323,258 $ 1,295,160 $ 419,624 $ 1,003,369 Total Revenues and Other Sources $ 12,493,942 $ 34,116,908 $ 35,094,833 $ 12,597,607 $ 35,392,805 ONE-TIME ARPA REVENUES $ - $ - $ 4,577,000 $ - $ 11,717,000 Total Revenues, Sources and ARPA $ 12,493,942 $ 34,116,908 $ 39,671,833 $ 12,597,607 $ 47,109,805

CITY OF CYPRESS
FY 2021-22 MID YEAR BUDGET REVIEW

GENERAL FUND (DETAILED)

EXHIBIT TWO

Page 2 of 2 ends

SIX MOS. AMENDED SIX MOS.

ACTUAL 2020-21 2021-22 ACTUAL 2021-22
ACCOUNT 2020-21 ACTUAL BUDGET 2021-22 PROJECTION

EXPENDITURES
Legislative $ 315,261 $ 681,094 $ 866,021 $ 331,162 $ 840,000 Administration 677,918 1,609,010 2,181,652 719,944 2,111,652 Finance & Administrative Services 1,007,834 2,051,119 2,119,287 993,286 1,999,287 Police 8,499,295 17,134,957 19,989,147 8,541,095 18,620,000 Planning and Development 504,461 1,075,008 1,531,737 481,548 1,700,000 Public Works
Building & Safety 34,156 737,927 771,476 226,549 900,000 Engineering 661,042 1,547,425 1,725,593 714,893 1,600,000 Maintenance 1,865,015 3,805,800 4,644,238 1,854,510 4,250,000 Total Operating Expenditures $ 13,564,982 $ 28,642,340 $ 33,829,151 $ 13,862,987 $ 32,020,939 OTHER USES:

COVID-19 Assistance-PY Surplus $ - $ 950,191 $ 949,809 $ 274,087 $ 949,809 Transfers for Current Year Expenditures:

Storm Drain Operations 250,000 250,000 250,000 250,000 250,000 Capital Projects 725,000 725,000 1,300,000 1,300,000 1,300,000 Capital Outlay - 13,564 121,842 - 121,842
General Fund Grants - 2,905 7,975 - 7,975
Technology Investment- ARPA Savings - - - - 27,000
Sub Total $ 975,000 $ 991,469 $ 1,679,817 $ 1,550,000 $ 1,706,817 Transfers for Future Year Expenditures:

Infrastructure/Facilities -CY Budget $ 825,000 $ 1,175,000 $ 250,000 $ 250,000 $ 250,000 Infrastructure/Facilities -ARPA Savings - - - - 1,200,000 Emp Benefits (Pension) - ARPA Savings - - - - 1,200,000 Infrastructure/Facilities -PY Revenues/Savings - 150,000 - - 3,300,000 Emp Benefits (Pension) - PY Revenues/Svgs - 150,000 - - 3,300,000 Sub Total $ 825,000 $ 1,475,000 $ 250,000 $ 250,000 $ 9,250,000 Total Transfers $ 1,800,000 $ 2,466,469 $ 1,929,817 $ 1,800,000 $ 10,956,817 Total Other Uses $ 1,800,000 $ 3,416,660 $ 2,879,626 $ 2,074,087 $ 11,906,626 Total Expenditures and Other Uses $ 15,364,982 $ 32,059,000 $ 36,708,777 $ 15,937,074 $ 43,927,565 Net Sources Over Uses $ (2,871,040) $ 2,057,908 $ 2,963,056 $ (3,339,467) $ 3,182,240 Includes City General Fund only; does not include General Fund -Grants or General Fund -Storm Drain Operating Activities

EXHIBIT THREE
Actual Projected
Balance Balance
6/30/2021 6/30/2022
FUND BALANCE:

Nonspendable
Prepaid Expenditures $ 79,380 $ -
Advances to Other Funds 226,304 164,304
Total Restricted 305,684 164,304
Restricted
For Community Promotion per Development Agreements $ 28,944 $ 28,944 Total Restricted $ 28,944 $ 28,944
Committed
Council Approved Stabilization Agreement (25% Contingency) $ 8,277,669 $ 8,525,999 Total Committed $ 8,277,669 $ 8,525,999
Assigned
Continuing Appropriations $ 1,548,581 $ -
Pre-funding Accumulations (Resulting From Operations)
Future Infrastructure Needs 2,541,674 1,000,000
Pension/OPEB Trust Investment (Employee Benefits Liabilities) 2,000,000 1,000,000 Capital Projects (Annual Transfer for Current Year Projects) 250,000 250,000 Capital Projects (Annual Transfer for Storm Drainage Projects) 250,000 250,000 Capital Projects (Minimum Annual Transfer) 1,050,000 1,050,000 Storm Drainage Fund (Annual Transfer for Storm Drainage Maintenance) 250,000 250,000 One-Time Budget Savings from ARPA Revenue Recognition - 9,290,000 Budget Stabilization Reserve 4,100,000 2,000,000
Business Relocation Stabilization 2,500,000 2,500,000
Total Assigned $ 14,490,255 $ 17,590,000
Unassigned (Available for Operating Contingencies) $ 1,060,000 $ 1,035,545 TOTAL FUND BALANCE $ 24,162,552 $ 27,344,792

CITY OF CYPRESS
FY 2021-22

SUMMARY OF FUND BALANCE - GENERAL FUND

EXHIBIT FOUR
Original Expenditures
FY 2021-22 Carryover/New Total or Encumbered
Budget Appropriations Budget (six months) Percent
CIP Fund
Residential Street Resurfacing $ 1,624,000 $ - $ 1,624,000 $ 17,870 1.10% Myra Avenue Pump Station No. 1 75,000 - 75,000 5,734 7.65% Concrete/Sidewalk Rehabilitation 400,000 180,002 580,002 189,142 32.61% Katella Avenue Median Restoration - 624,015 624,015 624,015 100.00% Street Tree Planting 100,000 - 100,000 263 0.26%
City Hall East Wing Carpeting/Blinds 250,000 - 250,000 - 0.00% Civic Center Energy Study - 70,000 70,000 14,794 21.13% Civic Center Security Enhancements 110,000 189,975 299,975 4,975 1.66% Police Department Modernization - 2,896,556 2,896,556 3,251,339 112.25% Police Department Vehicle Access Gate - 57,400 57,400 - 0.00% Maintenance Yard Restroom/Locker Remodel - 90,155 90,155 87,655 97.23% Civic Center HVAC Rehabilitation 1,250,000 - 1,250,000 20,459 1.64% City Hall East Wing Workstation Replacement - 75,000 75,000 - 0.00% Police Department Modernization - HVAC - 381,310 381,310 381,310 100.00% Total CIP Fund $ 3,809,000 $ 4,564,413 $ 8,373,413 $ 4,597,556 54.91% Streets Funds
Update Pavement Management Program $ - $ 4,300 $ 4,300 $ 10,271 238.86% Arterial Street Rehabilition FY 21-22 1,200,000 - 1,200,000 871,306 72.61% Arterial Street Rehabilition FY 20-21 - - - 1,977 #DIV/0! Street Widening Design - Lexington Park - 6,697 6,697 1,475 22.02% Street Widening Construction - Lexington Park - 829,575 829,575 601,514 72.51% Signal Improvements - Lexington Park - 2,436 2,436 3,604 147.95% Traffic Camera Infrastructure Upgrade 100,000 79,777 179,777 162,497 90.39% Total Streets $ 1,300,000 $ 922,785 $ 2,222,785 $ 1,652,644 74.35% Sewer Fund
Sewer System Evaluation $ 175,000 $ 17,578 $ 192,578 $ 157,921 82.00% Sewer System Improvements 150,000 - 150,000 - 0.00%
Sewer Lateral Replacement - Police Dept 300,000 - 300,000 65,028 21.68% $ 625,000 $ 17,578 $ 642,578 $ 222,949 34.70%
Lighting District Fund
Traffic Signal Timing $ - $ 243,600 $ 243,600 $ 11,109 4.56% Traffic Signal Pre-Emption Devices 200,000 $ - $ 200,000 20,000 10.00% Traffic Signal Software/Components Upgrade 300,000 - 300,000 20,000 6.67% Illuminated Street Name Sign Upgrades 110,000 92,236 202,236 181,236 89.62% $ 610,000 $ 335,836 $ 945,836 $ 232,345 24.57%
Total $ 6,344,000 $ 5,840,612 $ 12,184,612 $ 6,705,494 55.03%

CITY OF CYPRESS
FY 2021-22 MID YEAR BUDGET REVIEW

STATUS OF CAPITAL PROJECTS

EXHIBIT FIVE
2020-21 AMENDED 2021-22
SIX MOS. 2020-21 2021-22 SIX MOS. 2021-22

ACCOUNT ACTUAL ACTUAL BUDGET ACTUAL PROJECTION
REVENUES/SOURCES:

Property Taxes $ 2,680,045 $ 5,112,668 $ 5,148,000 $ 2,737,716 $ 5,205,000 Residual Tax Increment/Pass Thrus 460,979 845,781 1,044,000 526,012 900,000 Interest and Rent 38,279 98,549 369,910 42,037 185,000
Homeowners Tax Relief 3,476 23,172 24,000 3,432 22,882
Grants 19,994 9,128 48,000 33,246 35,000
User Fees 69,518 374,372 862,255 208,766 575,000
Miscellaneous 1,172 3,938 - 707 1,000
Total Revenues 3,273,463 6,467,608 7,496,165 3,551,916 6,923,882 Loan from City for Lexington Park - 5,421,299 7,855,305 4,729,980 7,381,714 Loan from City for AC Park - - 1,275,000 - 1,275,000
Open Space- Transfer In* - 361,978 - - 5,212,325
Total Other Sources - 5,783,277 9,130,305 4,729,980 13,869,039 Total Revenues/Sources $ 3,273,463 $ 12,250,885 $ 15,351,470 $ 8,281,896 $ 19,517,921 EXPENDITURES/USES:

Recreation $ 1,938,446 $ 4,170,439 $ 5,648,651 $ 1,962,325 $ 4,650,000 Capital Outlay - 99,148 105,718 1,801 105,718
Capital Projects 530,359 6,905,488 11,605,372 5,034,975 11,080,372 Transfer Out - Employee Benefits 150,000 150,000 150,000 150,000 150,000 Loan Repayment - Lexington Park* - - - - 5,212,325
Loan Repayment to City - Other 460,979 845,780 1,044,000 526,012 900,000 Total Expenditures $ 3,079,784 $ 12,170,855 $ 18,553,741 $ 7,675,113 $ 22,098,415 Net Sources Over Uses $ 193,679 $ 80,030 $ (3,202,271) $ 606,783 $ (2,580,494)

CYPRESS RECREATION AND PARK DISTRICT
FY 2021-22 MID-YEAR BUDGET REVIEW

GENERAL FUND

EXHIBIT SIX
Actual Projected
Balance Balance
6/30/2021 6/30/2022
General Fund
Fund Balance
Nonspendable - Prepaid/Inventory Items $ 34,000 $ -
Restricted - Youth League Renovations 84,632 57,632
Restricted - Senior Center Capital Campaign 30,077 30,077 Restricted - CRPD Foundation Assets 1,002 9,502
Committed - Contracts Awarded (Capital Projects) 484,680 - Assigned - Cash Flow 2,000,000 2,000,000
Assigned - Contingency 1,000,000 1,000,000
Assigned - Infrastructure/ Amenties 5,800,000 3,800,000 Assigned - Infrastructure/ Amenties (City Contribution) 2,200,000 2,200,000 Assigned - OCERS Retirement (unfunded) 150,000 150,000
Assigned - Art in Public Places 5,928 5,928
Unassigned 244,394 210,582
Total Fund Balance $ 12,034,713 $ 9,463,721
Park Development Fund
Restricted - Open Space $ 152,529 $ -
Total Fund Balance $ 152,529 $ -

CYPRESS RECREATION AND PARK DISTRICT

SUMMARY OF FUND BALANCE
FY 2021-22

FISCAL STRATEGIES OVERVIEW
Purpose of Fiscal Strategies
Primary among the responsibilities the City of Cypress has to its citizens is the care of public funds and wise management of its assets while providing for the adequate funding of the services desired by the public and the maintenance of public facilities. Financial management strategies, designed to ensure the fiscal stability of the City, have been implemented to provide guidance for the development and administration of the annual operating and capital budgets.

Fiscal Strategies

1. The Budget will be balanced and focus on long-term sustainability

2. Reserves and fund balances will be maintained prudently

3. Available resources and the Strategic Plan will determine service levels

4. Continue to invest in the maintenance of facilities and infrastructure

5. Financial decisions will be transparent to the public These strategies are a foundation for protecting and assessing Cypress’ financial wellbeing. They do not provide specific solutions to arising financial challenges; rather they represent an approach to navigating important and difficult decisions necessary to address Cypress’ changing cost structure and ever more scarce resources.

The strategies are comprised of policies (formal actions previously taken by the City Council) and practices (actions management and City Council undertake to promote and protect financial resiliency).

Strategy Objectives
 Ensure Cypress provides necessary services to the community and remains financially resilient
 Allow time to affect change and adapt to financial challenges  Enhance transparency and encourage community involvement  Create methods to analyze the costs and benefits of services over the long-term  Help the City Council, City Management, the community, and employee associations balance competing demands for scarce resources Reflecting the city’s limited ability to control revenues, the objectives focus on service levels, efficiencies, expenditures control, and performance measure-based evaluation of programs and services.

FISCAL STRATEGIES

1. The Budget will be balanced and focus on long-term sustainability Policies

1.1. The Budget presented to City Council will be balanced (current year revenues fund current year operating expenses)
Practices

1.2. Reserves (excluding amounts accumulated for capital projects or capital outlay) will only be used to address extraordinary, short-term circumstances

1.3. The Budget will include a Five-Year Financial Projection

1.4. Ongoing operations will be funded with ongoing revenues

1.5. Expenditure growth will be limited to essential/necessary increases

1.6. Fees will be evaluated annually to identify the full cost of providing services

1.7. New programs/services must be revenue neutral, resulting in no impact to fund balance in the General Fund

1.8. Performance measures will be presented in the Budget and used to evaluate the effectiveness of programs and services

1.9. “Mini-financial statements” will identify the net costs of revenue generating programs and services

1.10. Pension trust investments will be reviewed annually to determine if adjustments to the investments or deposits/ withdrawals are warranted

FISCAL STRATEGIES

2. Reserves and fund balances will be maintained prudently Policies

2.1. The City will maintain the following contingency reserves:
 Reserve for Economic Uncertainty. Equal to 25% of General Fund expenditures, the reserve stabilizes City services should General Fund revenues decrease by greater than 10% or estimated General Fund expenditures increase by more than 10% and when the City Council determines the City’s ability to provide basic service to the community is threatened
 Reserve for Emergency/Disaster Recovery. Equal to 30% of General Fund expenditures, the reserve pays for capital needs in response to an emergency or natural disaster and provides resources to begin recovery prior to FEMA assistance or insurance proceeds become available

2.2. The City will maintain fully funded replacement accounts for capital including:
equipment, vehicles, and technology

2.3. The City will maintain fully funded internal service funds for: workers’ compensation and general liability insurance; employee benefits; and central services (the ongoing maintenance of equipment, vehicles and facilities and print shop and information technology operations)

2.4. The City will conform to the Governmental Accounting Standards Board Fund Balance Policy Statement 54 which defines fund balance categories and creates the authority necessary to establish them
Practices

2.5. Maintain a $2.5 million Stabilization Reserve designed to provide a period of adjustment should a major tax generating business relocate or cease operations or at the City Council’s discretion in response to other economic shocks

2.6. Maintain a $2.0 million Budget Stabilization Reserve which can be used in the short-term to assist with budget shortfalls due to forecasted financial challenges

2.7. Fiscal year end General Fund savings or unappropriated revenues will be:

1. Used to replenish any reserves used to fund operations during the fiscal year

2. Transferred to internal service funds to address unfunded liabilities

3. Transferred for future facility and infrastructure projects

FISCAL STRATEGIES

2.8. The General Fund will maintain an unassigned fund balance sufficient to account for unforeseen revenue shortfalls or unanticipated expenditures that may arise during the fiscal year

2.9. The City will identify its long-term liabilities and obligations and develop policies to address them

3. Available resources and the Strategic Plan will determine service levels Policies

3.1. The City Council will conduct Strategic Plan workshops at least twice a year

3.2. Programs, services, and staffing will be evaluated annually as part of the Budget process

3.3. Employee compensation will be competitive and sufficient to attract, motivate and retain high-quality employees committed to Cypress’ success Practices

3.4. The Budget will recommend programs, services and staffing using the following criteria:
 Is it necessary for public health or safety?
 Is it mandated by the State or Federal government?
 Does it accomplish a Strategic Plan goal or objective?  Does it result in operating savings (or additional costs) in the future?  Is significant outside/restricted funding available?
 Does it promote economic development?

3.5. Employees and employee associations are important partners and the City will engage them in the Budget process

3.6. The city will complete development of, and annually update, a Succession Plan

3.7. All staffing vacancies will be evaluated through the Succession Plan prior to a decision to fill the position

FISCAL STRATEGIES

4. Continue to invest in the maintenance of facilities and infrastructure Policies

4.1. Accumulated facility and infrastructure funding will be allocated through the Seven-Year Capital Improvement Program (CIP)

4.2. The General Fund will make minimum annual contributions of $1.8 million for Capital Improvements. Included in the $1.8 million will be contributions for facility and infrastructure improvements as follows:

Storm drain improvements and operations $500,000
Facility improvements $250,000
Additionally, $1,050,000 will be transferred from the General Fund for either current year or future expenditures depending on availability of restricted revenues for transportation purposes and the ability to meet associated Maintenance of Effort (MOE) requirements.

Practices

4.3. Facilities and infrastructure will be maintained to extend their useful life

4.4. The infrastructure reserve will maintain a balance sufficient to construct at least 115% of the projects included in the Seven-Year CIP funded by the General Fund

4.5. When practical, capital projects should be financed on a pay-as-you-go basis without issuing debt

4.6. Capital projects will prioritize the use of restricted funds (those other than the General Fund) and seek outside funding

4.7. The CIP will be guided by existing infrastructure system master plans

4.8. Options for ongoing revenue sources to support Recreation and Park District facilities and infrastructure improvements will be identified

4.9. Long-term facility and infrastructure needs beyond the Seven-Year CIP will be identified

FISCAL STRATEGIES

5. Financial decisions will be transparent to the public Policies

5.1. The Budget, CIP, audit/Comprehensive Annual Financial Report, and financial policies will be considered by the City Council annually and available on the City’s website
Practices

5.2. The City Council will review the City’s finances at its regular meetings:

January Fiscal year end, audit, and Comprehensive Annual Financial Report presentation
February Mid-year Budget review
February/March Reserves update and pension trust review May/June Budget presentation and adoption

5.3. Financial information will be easily accessible on the City’s website

5.4. Employee compensation information will be available on the City’s website

5.5. The City Council will receive monthly financial reports

5.6. The City Council will receive and file investment reports and warrants, transfers, and wires reports at its regular meetings
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 6.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 02/14/2022
SUBJECT: Adopt the FY 2022-23 Budget Calendar

RECOMMENDATION
Adopt the Fiscal Year 2022-23 budget calendar.

DISCUSSION
The City Council is required to adopt a budget for both the City and the Recreation and Park District prior to July 1 of each year. The process of creating and adopting the budget involves all departments and encompasses nearly six months from start to finish. Ongoing budget monitoring, year-end audits and preparing financial statements make budget-related matters a year-round cycle. The annual budget calendar provides a schedule of events and target dates to ensure the City Council adopts the budget before the start of the fiscal year.

The recommended budget calendar is a transparent document informing all parties involved in the budget process of the upcoming schedule. In addition to establishing when the City Council will discuss budget matters, the calendar provides a timeline and overview of the major tasks involved with the creation, monitoring and reporting of the budget.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
FY 2022-23 Budget Calendar

CITY OF CYPRESS

BUDGET CALENDAR
FISCAL YEAR 2022-23
January 2022
 Comprehensive Annual Financial Report (CAFR) and other audit reports for the Fiscal Year Ended June 30, 2021 presented to the City Council.
 FY 2021-22 Mid-Year Budget update begins, including revenue and expenditure projections.  Staff prepares Budget Calendar and Annual Budget process begins.

Monday, February 14, 2022
 FY 2021-22 Mid-Year Budget Review presented to the City Council.  FY 2022-23 Budget Calendar presented to the City Council.

Monday, February 28, 2022
 FY 2021-22 CIP Update presented to the City Council.

Monday, March 28, 2022
 City Council Workshop providing Overview and Review of: City Reserves, Pension Liabilities and Pension Trust Investments, City Council’s Fiscal Strategies for Ensuring Short-Term and Long-Term Fiscal Health.

March and April 2022
 City Manager meets with Departments to review budget requests and performance measures.
 Proposed budget compiled.

Thursday, May 5, 2022
 Proposed budget and Decision Packages submitted to City Council prior to workshop.

Monday, May 9, 2022
 City Council workshop on FY 2022-23 proposed budget, including introduction of Seven Year Capital Improvement Program. (Additional meetings/workshops with the City Council can be scheduled if desired)
Monday, May 23, 2022
 City Council considers Technology Master Plan for FY 2022-23 through FY 2026-27.

Monday, June 13, 2022
 City Council considers FY 2022-23 City and Park District Budgets incorporating any City Council changes directed at budget workshops.
 City Council considers Seven Year Capital Improvement Program.

Friday, July 1, 2022
 Start of New Fiscal Year.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 7.

FROM: Peter Grant, City Manager
DATE: 02/14/2022
SUBJECT: Adopt the 2022 State and Federal Legislative Platform

RECOMMENDATION
Adopt the 2022 State and Federal Legislative Platform.

DISCUSSION
The Legislative Platform is a tool to protect and promote the City's interests on priority issues, legislative, and regulatory matters that may impact Cypress. Maintaining a legislative platform allows for timely response to legislative and regulatory issues important to the City.

It is a useful tool to monitor pending legislation and determine if action is warranted. Action may include letters from the Mayor consistent with the adopted platform, as well as conversations with legislators and their staff. Before taking any action or recommending a letter for the Mayor's signature, legislative proposals are evaluated with department input, legislative advocate analysis, legal input, and City Manager guidance. New or complex policy proposals may lead to additional City Council direction as appropriate.

The legislative platform contains policy guidelines that provide broad guidance when evaluating legislation that may impact local control, fiscal stability, and the City's opportunity to compete for grants and funding programs. Additionally, the platform defines the City's legislative priorities to provide the foundation for advocacy efforts at the federal, state, and local levels. The legislative priorities articulate City Council policy direction and are presented in alignment with the League of California Cities.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
2022 Legislative Platform

CITY OF CYPRESS
2022 STATE AND FEDERAL LEGISLATIVE PLATFORM
The Legislative Platform is a tool to protect and promote the City’s interests on priority issues, legislative and regulatory matters that may impact Cypress. The Legislative Platform defines the City Council’s policy guidelines and legislative priorities to provide the foundation for advocacy efforts at the federal, state, and local levels. Maintaining a legislative platform allows for timely response to legislative and regulatory issues important to the City, including letters from the Mayor or City Manager to the Legislature and/or Congress consistent with the Platform. The Legislative Platform also summarizes the City Council’s positions on priority issues without precluding the consideration of additional legislative and budget issues that arise during the year.

POLICY GUIDELINES
I. PRESERVE LOCAL CONTROL
Preserve and protect the City’s charter powers, duties and the ability to enact legislation and policy direction concerning local affairs, and oppose legislation that preempts local authority. Local agencies should preserve and enhance authority and accountability for revenues raised and services provided.

II. PROMOTE FISCAL STABILITY
Support measures that promote fiscal stability, predictability, and financial independence. Support measures that preserve the City’s revenue base and local control over local government budgeting, recognizing that economic cost is a determinate in considering the merits and/or impacts of any proposed legislation or regulation. Oppose measures that make cities more dependent on the County, State or Federal Governments for financial stability, such as mandated costs with no guarantee of local reimbursement or offsetting benefits. Oppose measures that shift local funds to the County, State or Federal Governments, without offsetting benefits.

III. SUPPORT FUNDING OPPORTUNITIES
Support opportunities that allow the City to compete for its fair share of regional, state and federal funding, and that maintain funding streams. Opportunities may include competitive grant and funding programs. Opportunities could also include dedicated funding streams at the regional, state and federal levels that allow the City to maximize local revenues, offset and leverage capital expenditures, and maintain City standards and goals.

CITY OF CYPRESS
2022 STATE AND FEDERAL LEGISLATIVE PLATFORM
2 LEGISLATIVE PRIORITIES
Community Services
 Support funding, measures, and legislation that provide for constructing, rehabilitating and maintaining public facilities, parks and open space.  Oppose state legislation that might limit local government’s ability to collect or allocate park in-lieu fees in Cypress.
 Support legislation and grants that facilitate the provision of recreational activities for all segments of the population.

Environmental Quality
 Oppose legislation that imposes undue hardship on local agencies to implement environmental regulations.
 Support measures that expand markets for recyclable materials and maintain local authority and flexibility to regulate solid waste and recyclables.  Oppose waste and resource recovery measures imposing state-mandated costs when there is no guarantee of local cost recovery or offsetting benefit.  Support legislation that establishes funding opportunities that provide for compliance with environmental regulations.

Governance, Transparency and Labor Relations
 Monitor mandates in connection with proposed administrative or legislative action that would modify the governing responsibilities and authority of City Councils.  Support legislation that modernizes requirements for publication of legal notices to allow for electronic posting.
 Support measures to achieve and maintain fair and proportionate representation on countywide and regional boards.
 Oppose measures that reduce local control or create additional financial burden related to employee relations and collective bargaining issues that can be negotiated at the bargaining table.

CITY OF CYPRESS
2022 STATE AND FEDERAL LEGISLATIVE PLATFORM
3  Support reform measures that provide sustainable and secure public pensions and other post-retirement benefits to ensure responsive and affordable public services.

Housing, Community and Economic Development
 Support legislation that strengthens local control and decision making on land use and zoning matters.
 Oppose legislation that erodes the ability of cities to condition and deny projects that inadequately mitigate impacts to the community.
 Support reforms and improvements to housing element law to provide clear processes and flexibility to allow regional cooperation and establish realistic housing goals and performance standards.
 Support economic development initiatives that preserve and enhance a positive business climate and maintains and grows the business tax base.  Support legislation that provides tangible and productive tools and investment to support job creation, job retention and local business COVID-19 pandemic recovery.  Support legislation that provides funding and resources to provide affordable, transitional, supported, and emergency housing to seniors and people with special needs and to prevent homelessness and assist individuals experiencing homelessness.

Public Safety
 Support legislative efforts to improve local law enforcement, fire suppression and prevention, hazardous materials mitigation, rescue, emergency medical services and disaster preparedness.
 Support legislation and seek funding to assist local law enforcement to reduce crimes related to illicit drugs, burglary, and assault, including domestic violence, and sobriety and driver license checkpoints.
 Support measures that protect children and youth from tobacco, alcohol and drug use and related products, and that support related prevention and intervention programs.  Support legislation to deter drivers from operating motor vehicles while under the influence of alcohol and drugs.

CITY OF CYPRESS
2022 STATE AND FEDERAL LEGISLATIVE PLATFORM
4  Support measures that provide frontline funding for police services associated with the “early release” of state prisoners resulting from State-mandated criminal justice realignment provisions.
 Support increased funding for disaster preparedness, prevention, recovery and responses for all hazard threats.
 Support legislation that strengthens cities’ authority to regulate business that serve as fronts for illegal conduct such as human trafficking, prostitution, etc.

Revenue and Taxation
 Oppose legislation that would increase the City’s dependence on the State for financial stability and policy direction.
 Support the preservation and enhancement of the City’s ability to generate and retain sales and use tax revenue, and local point-of-sale revenue allocations.  Oppose legislation to alter the manner by which transient occupancy taxes are calculated and collected.

Transportation, Communications and Public Works
 Support and pursue funding that specifically benefits Cypress’ transportation and public works projects.
 Support protection of dedicated transportation-related tax revenues and enhance the ability of local agencies to finance local transportation programs and facilities.  Support efforts to maintain cities ability to retain existing fees on telecommunications services for public, educational and governmental channels.  Oppose efforts to restrict cities’ authority to zone and plan for the deployment of telecommunications infrastructure.
 Support cities’ ability to maintain and manage the public right-of-way and receive compensation for its use.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 8.

FROM: Douglas Dancs, Director of Public Works
DATE: 02/14/2022
SUBJECT: Adopt a Resolution Authorizing Execution of Caltrans Local Assistance Documents Associated with State and Federal Grant Funds

RECOMMENDATION
Adopt a Resolution authorizing the Director of Public Works to execute Caltrans Local Assistance documents associated with State and Federal grant-funded projects.

DISCUSSION
Caltrans, the state's transportation department, administers federal grant funds for local agencies. Cypress has received federal grant funds in the past and expects to receive grant funds through the Pavement Management Relief Funding Program and other infrastructure funding in the near future. To receive federal funds, Public Works must complete and submit a variety of documents to the Caltrans Local Assistance Division.

The Caltrans Local Assistance Procedures Manual recommends the local agency designate a full-time staff member with authority to execute documents pertaining to state or federally funded projects. Providing this authority reduces delays in submitting needed paperwork in a timely manner. The proposed resolution grants authorization to the Director of Public Works to execute project-related documents. City Council approval will still be required for initial grant applications, contracts, approvals, and policy decisions related to grant-funded projects.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Resolution
RESOLUTION NO.________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS

AUTHORIZING THE DIRECTOR OF PUBLIC WORKS, CITY

ENGINEER, OR DESIGNEE TO APPROVE AND EXECUTE CALTRANS

LOCAL ASSISTANCE DOCUMENTS ASSOCIATED WITH STATE AND

FEDERAL GRANT FUNDING
WHEREAS, the City of Cypress (“City”) is eligible to receive Federal and/or State funding for certain transportation projects through the California Department of Transportation (Caltrans); and
WHEREAS, Master Agreements, Program Supplemental Agreements, Cooperative Agreements, Right-of-Way Certifications, Fund Exchange Agreements, and/or Project Certifications need to be executed with Caltrans before such funds can be claimed; and
WHEREAS, the City wishes to delegate authorization to execute these agreements, certifications, and any amendments thereto, to the Director of Public Works, City Engineer, or designee.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cypress does hereby delegate the authority to execute all Master Agreements, Program Supplemental Agreements, Cooperative Agreements, Right-of-Way Certifications, Fund Exchange Agreements, and/or Project Certifications, and any amendments thereto, with Caltrans to the Director of Public Works, City Engineer, or designee.

PASSED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the 14th day of February, 2022.

MAYOR OF THE CITY OF CYPRESS
ATTEST:

CITY CLERK OFTHE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 14th day of February, 2022, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 9.

FROM: Douglas Dancs, Director of Public Works
DATE: 02/14/2022
SUBJECT: Adopt a Resolution Updating the Signature Authority for CalRecycle Payment Programs

RECOMMENDATION
Adopt a Resolution updating signature authority from the Community Development Director to the Public Works Director for CalRecycle Payment Programs and related authorizations.

DISCUSSION
In 2016, City Council approved a Resolution to streamline applying for grant funding from the Department of Resources Recycling and Recovery (CalRecycle) designating the Community Development Director as the signature authority. The proposed Resolution changes the designated signature authority to the Public Works Director to align with the 2020 creation of separate Public Works and Community Development departments. Recurring grants include the Beverage Container Payment Program, the Used Oil Payment Program, as well as one-time local assistance programs.

BUDGET IMPACT
None. The City is eligible to receive approximately $12,000 annually from the CalRecycle Beverage Container Payment Program.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Resolution
2016 Resolution
Resolution Adoption Agenda Report - April 25, 2016

RESOLUTION NO.________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS

AUTHORIZING SUBMITTAL OF AN APPLICATION FOR PAYMENT

PROGRAMS AND RELATED AUTHORIZATIONS

THE CITY COUNCIL OF THE CITY OF CYPRESS HEREBY RESOLVES, DETERMINES, AND ORDERS AS FOLLOWS THAT:

WHEREAS, pursuant to Public Resources Code sections 48000 et seq., 14581, and 42023.1 (g). CalRecycle has established various payment programs to make payments to qualifying jurisdictions; and
WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the payment programs; and WHEREAS CalRecycle's procedures for administering payment programs require, among other things, an applicant's governing body to declare by resolution certain authorizations related to the administration of the payment program.

NOW, THEREFORE, the City of Cypress is authorized to submit an application to CalRecycle for any and all payment programs offered; and BE IT FURTHER RESOLVED that the Public Works Director or designee are hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment; and
BE IT FURTHER RESOLVED that this authorization is effective until rescinded by the Signature Authority or this Governing Body.

PASSED AND ADOPTED by the City Council of the City of Cypress, and acting as ex-officio governing Board of Directors of the Cypress Recreation and Park District, at a regular meeting held on the 14th day of February, 2022.

MAYOR OF THE CITY OF CYPRESS
ATTEST:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

CITY CLERK OF THE CITY OF CYPRESS

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 10.

FROM: Douglas Dancs, Director of Public Works
DATE: 02/14/2022
SUBJECT: Adopt a Resolution and Authorize Letters in Support of Federal Per- and Polyfluoroalkyl Substances Legislation that Protects Water/Wastewater Agencies

RECOMMENDATION
Adopt a Resolution and authorize letters in support of Federal per- and polyfluoroalkyl substances legislation that protects water/wastewater agencies.

DISCUSSION
The Orange County Water District and Orange County Sanitation District are seeking support for their legislative platform regarding Per- and Polyfluoroalkyl Substances (PFAS) which is a large group of synthetic fluorinated organic chemicals. Congress is considering legislation to list this compound as a toxic substance under the Comprehensive Environmental Response, Compensation and Liability Act (CERLA also known as Superfund).

While the legislation exempts other entities such as airports from the extensive liability elements of CERCLA, it does not exempt water and wastewater agencies that have no responsibility for the presence of these chemicals. See the attached information sheet for more details on how it protects these agencies and their ratepayers.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
PFAS Information
Resolution
Letter of Support - U.S. Senators
Letter of Support - U.S. House of Representatives
Federal PFAS Legislation That Protects Ratepayers and Waste / Wastewater Agencies

DISCUSSION
PFAS Background
Per- and polyfluoroalkyl substances, which includes Perfluorooctanoic acid (PFOA) and Perfluorooctane Sulfonate (PFOS), are a large group of synthetic fluorinated organic chemicals used in many industries since the 1940s. Deemed the “Forever Chemical,” the unique chemical structure of PFAS make them exceptional surfaceactive agents for municipal, consumer and industrial products, with over thousands of compounds produced globally.

PFAS is essentially any product that is non-stick or water resistant. An example would be certain cooking pans, cleaning products and other similar products. The chemical properties of PFAS make them highly soluble, mobile and difficult to remove through chemical and biological processes employed in conventional water and wastewater treatment. Based on these properties, PFAS have been detected around the globe in groundwater and drinking water sources. Citizens across the country have had exposure to PFAS due to its discharge into our water systems by the manufacturers or through the use of PFAS containing products. Continued exposure to PFAS may result in adverse health effects according to the Environmental Protection Agency.

Current PFAS Mitigation
OCWD manages the Orange County Groundwater Basin that supplies 77% of the water supply to 2.5 million people in north and central Orange County. PFAS has been detected in this groundwater basin and OCWD is funding the cost (over 30 years) of over $1 Billion for the construction and operation of treatment facilities.

Golden State Water Company which serves Cypress residents, has found PFAS in one of the wells that serves its West County system, however, that well was taken out of service in 2019.

Legislative Position Overview
Both the Orange County Water District and Orange County Sanitation District have developed a legislative platform related to PFAS treatment and water quality regulations which the City should consider supporting. The platform has three tenets:
1) exemption from CERCLA liability for water and wastewater agencies, 2) inclusion of the long-standing cost-benefit analysis in development of water regulations and 3) funding for PFAS treatment.

In 1980, “Superfund” or as it is less commonly known, the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) provided the federal government with the authority and funding to address cleanup of toxic waste sites, and then pursue reimbursement of those costs by pursuing the pollutant manufacturers and the companies that caused the toxic waste site. CERCLA also gave citizens the right to sue “polluters” if the federal government didn’t sue the polluters.

Page | 1
Federal PFAS Legislation That Protects Ratepayers and Waste / Wastewater Agencies Under legislation currently being considered by Congress (HR 2467, The PFAS Action Act of 2021), Congress will direct the EPA to declare PFAS a toxic chemical within one year of the adoption of the Act. At that time, the Orange County Groundwater Basin, because it contains PFAS, would come under CERCLA jurisdiction and OCWD would be considered polluters; this would open them up to third party citizen lawsuits as the federal government would not sue local water and wastewater agencies. Under its current language, H.R. 2467 contains an exemption from this liability for airports – OCWD (and OCSan, because they will also be subject to citizen lawsuits) are asking that they also be exempted from liability. This request is based upon the fact that both OCWD and OCSD had no responsibility for the presence of PFAS in their systems. The attached draft resolution supports changing the language of the current legislation to include an exemption for local water and wastewater agencies.

There have been potential amendments in recent months to the Safe Drinking Water Act that delete the long-standing cost benefit analysis. Under existing law, the USEPA ensures that public health benefits of new drinking water standards are reasonably balanced with the compliance costs that water system ratepayers will ultimately incur.

Eliminating this analysis would burden ratepayers of all income levels with substantial costs to comply with drinking water standards. As a result, the attached resolution supports the inclusion of cost-benefits analysis in the future water quality rulemaking process.

The final element of the legislative position supports Federal Government efforts to provide funding for PFAS remediation to water and wastewater agencies. Upon approval of the resolution, the City will send letters to various legislators requesting support for the platform.

FISCAL IMPACT
There is no fiscal impact with respect to approval of this specific resolution. There are potential cost increases or savings based on the individual elements of the legislative platform. Based upon existing pollution control laws, the City could face CERCLA liability for simply receiving and treating PFAS through its sewer system, which would significantly increase costs through third-party liability lawsuits.

Additionally, should the cost-benefit analysis element of establishing water quality regulations be removed, the City could face significantly increased water and sewer costs that would be borne by City ratepayers. Finally, City water ratepayers, could benefit from potential Federal funding opportunities for PFAS treatment if PFAS is ever found in regulated quantities in the water supplied to residents by Golden State Water Company.

Page | 2
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS

SUPPORTING FEDERAL PFAS LEGISLATION THAT PROTECTS

RATEPAYERS AND WATER/WASTEWATER AGENCIES
WHEREAS, PFAS are a group of chemicals developed by chemical manufacturers that would otherwise not exist naturally and despite playing no role in releasing PFAS into the environment, cities and water agencies must find ways to remove them from local water supplies; and
WHEREAS, PFAS have been detected in the Orange County Groundwater Basin, managed by Orange County Water District, and are estimated to cost Orange County communities more than $1 billion, over 30 years—a cost that will likely increase; and
WHEREAS, ratepayers are at risk from pending PFAS legislation and associated PFAS costs and water agencies and stakeholders must take action to inform members of Congress of these devastating impacts; and
WHEREAS, all PFAS-related legislation must exempt water and wastewater agencies from any liability for PFAS cleanup costs; and WHEREAS, a water utility that complies with applicable and appropriate federal management and treatment standards must not be responsible for current and future costs associated with a PFAS cleanup; and
WHEREAS, given the potential for federal legislation, such as the PFAS Action Act of 2021 (H.R. 2467), to expose water agencies that simply receive and treat water supplies with across-the-board liability for PFAS-related cleanups when they have no responsibility for the presence of PFAS, an explicit exemption from Superfund clean-up liability must be made for water and wastewater agencies; and WHEREAS, under existing law (Safe Drinking Water Act), the USEPA ensures that public health benefits of new drinking water standards are reasonably balanced with the compliance costs that water system ratepayers will ultimately incur and eliminating this analysis would burden ratepayers of all income levels with astronomical costs to comply with drinking water standards; and
WHEREAS, when setting drinking water standards for PFOA and PFOS, we advocate for the USEPA to use this longstanding methodology.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cypress hereby supports these federal PFAS policy principles to protect water/wastewater agencies and their ratepayers; and
FURTHERMORE, we call upon the Orange County Congressional Delegation and California Senatorial Delegation to cast votes implementing these public policy positions.

PASSED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the 14th day of February, 2022.

MAYOR OF THE CITY OF CYPRESS
ATTEST:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

CITY CLERK OF THE CITY OF CYPRESS
cc: Orange County Water District
(DATE)
The Honorable Senator Dianne Feinstein The Honorable Senator Alex Padilla United States Senate United States Senate
331 Hart Senate Office Building 112 Hart Senate Office Building Washington D.C. 20510 Washington D.C. 20510
Dear Senator Feinstein and Senator Padilla:

PFAS are a group of man-made chemicals created by chemical manufacturers and despite playing no role in releasing PFAS into the environment, cities and water agencies must find ways to remove them from local water supplies, find alternative water supply, and conduct expensive monitoring. PFAS have been detected in the Orange County Groundwater Basin, managed by Orange County Water District (OCWD), and are estimated to cost Orange County communities more than $1 billion, over 30 years—a cost that could increase. Complicating this cleanup burden, ratepayers are at additional risk from pending PFAS legislation that would effectively abandon the “polluter pays” principle and create a new separate drinking water standard setting process for PFAS chemicals.

I ask as you consider legislation to address PFAS and other contaminants of emerging concern, that you ensure such legislation provides an explicit exemption from liability for water and wastewater agencies related to PFAS cleanup costs. A water utility that complies with applicable and appropriate federal management and treatment standards must not be responsible for current and future costs associated with a PFAS cleanup.

We are especially concerned that the House has approved the PFAS Action Act of 2021 (H.R. 2467). This bill creates liability for water agencies that simply receive and treat water supplies with across-the-board CERCLA liability for PFAS-related cleanups. This pending legislation provides an exemption for the nations’ airports, and it is vital that you secure an exemption to also include water and wastewater agencies. Water agencies have no responsibility for the presence of PFAS and the concept of imposing CERCLA liability is bad public policy.

Also, under existing law (Safe Drinking Water Act), the USEPA ensures that public health benefits of new drinking water standards are reasonably balanced with the compliance costs. We advocate for the USEPA to use this current methodology when setting drinking water standards for PFOA and PFOS. This is a longstanding method that has been used and its elimination would burden ratepayers of all income levels with higher costs.

I call upon California’s Senators to cast votes implementing these public policy positions.

Sincerely,
Paulo M. Morales
Mayor
cc: Board President Steve Sheldon ([email protected])
(DATE)
The Honorable Congressman Correa The Honorable Congresswoman Kim 2301 Rayburn House Office Building 1306 Longworth House Office Building Washington, D.C. 20515 Washington, D.C. 20515
The Honorable Congressman Lowenthal The Honorable Congresswoman Porter 108 Cannon House Office Building 1117 Longworth House Office Building Washington, D.C. 20515 Washington, D.C. 20515
The Honorable Congresswoman Steel
1113 Longworth House Office Building
Washington, D.C. 20515
Dear Representatives Correa, Kim, Lowenthal, Porter, and Steel:

Orange County is a national leader in water recycling with the Groundwater Replenishment System, stormwater capture behind Prado Dam and most recently regarding extraction of PFAS from our drinking water. These landmark projects are environmentally superior and have saved Orange County ratepayers billions of dollars from not purchasing expensive, imported water.

It has come to my attention that the House-passed federal legislation, PFAS Action Act of 2021 (H.R. 2467), would result, if enacted, in exposing the Orange County Water District (OCWD) to CERCLA’s liability standard as OCWD works to remove PFAS from drinking water. OCWD has no responsibility for the presence of PFAS and the concept of imposing CERCLA liability on water districts runs contrary to the “polluter pays” public policy. I respectfully request that you work in support of OCWD’s efforts in garnering an exemption from CERCLA liability for water and wastewater agencies as they properly remove PFAS from drinking water as Congress continues to consider legislative responses to protect our drinking water supplies.

Additionally, under current law (Safe Drinking Water Act), the USEPA ensures that public health benefits of new drinking water standards are balanced with the compliance costs that water system ratepayers will ultimately incur. When setting drinking water standards for PFOA and PFOS, we advocate for the USEPA to use this longstanding methodology.

Sincerely,
Paulo M. Morales
Mayor
cc: Board President Steve Sheldon ([email protected])
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 11.

FROM: Alicia Velasco, Planning Director
DATE: 02/14/2022
SUBJECT: Receive an Update on the Neighborhood Preservation Pilot Program

RECOMMENDATION
Receive an update on the Neighborhood Preservation Pilot Program.

DISCUSSION
The City's code enforcement program protects property owner investment, promotes general health and welfare, and enhances Cypress' neighborhoods. Due to limited resources, the code enforcement program has been reactive (complaint-based) for many years. To supplement the complaint-based program, the City Council used $200,000 of one-time budget savings to create a proactive Neighborhood Preservation Pilot Program (NPP) and approved a contract with Willdan Engineering to support its operation.

In March 2021, the City Council approved program guidelines, code violation focus areas, and the target neighborhood. The neighborhood (generally bounded by Ball Rd., Cerritos Ave., Moody St. and Valley View St.) is the first to receive services under the NPP. The program's goal is to empower residents to voluntarily address code enforcement issues through neighborhood engagement and education.

Field Survey Results
A preliminary exterior field survey (from the public sidewalk) of 531 residences throughout the neighborhood is complete. The survey assessed the type and severity of code violations and found:

Violation Cases
Cracked/Peeling Paint 23
Broken/Deteriorated Driveways/Walkways 2
Overgrown/Poor Landscaping 30
Parking on Front Lawn or Unpaved Surface 38
Inoperative Vehicle/Vehicle Repair 46
Exterior Accumulation of Debris/Household Items 16
Unpermitted Carport/Patios 3
TOTAL 158
Twenty-nine percent of the properties had violations which can easily be resolved with outreach and education. Forty-seven properties (nearly 10 percent) had trash containers stored in public view and will be alerted to the code requirements, but not included in NPP metrics. The high occurrence of this code violation may indicate a citywide issue that can be addressed using the City Council's Community Engagement Plan.

NPP Approach
The NPP will provide positive, supportive outreach and education to residents to encourage them to voluntarily address property violations. Most of the violations can be easily remedied and property owners may be unaware of the code requirements. The initial approach includes:

Residents will receive a letter explaining the NPP and providing an opportunity to remedy violations before an exterior inspection.

1. The letter will be accompanied by a color brochure explaining why property maintenance codes are important and provide information about the most common property maintenance violations and City codes.

2. 3. A NPP webpage with resources and contact information.

There are approximately 1,800 homes in the target neighborhood. The program will begin at Valley View St. and move west in phases. Residents will receive the letter and brochure approximately two weeks prior to exterior inspections. Properties with violations will be provided information about the violation and options to correct it. The notice will also provide a re-inspection date and contact information for resources and questions.

Community meetings in the target neighborhood are an important component of the NPP and were originally planned prior to implementation. Due to the winter pandemic surge, the first community meeting is now anticipated in spring/summer and will celebrate early NPP/neighborhood successes.

As the City Council is aware, the NPP is an innovative pilot program. Neither Cypress nor another city in the region has attempted anything similar. Program metrics and data will be collected and used to improve the NPP, brief the City Council and consider the program's future.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 12.

FROM: Douglas Dancs, Director of Public Works
DATE: 02/14/2022
SUBJECT: Accept the Maintenance Yard Restroom and Locker Room Rehabilitation, Project 273

RECOMMENDATION

1. Accept the Maintenance Yard Restroom and Locker Room Rehabilitation, Project 273, in the amount of $80,334.19 and approve the final payment of $4,016.71 to MEP Construction Services; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

DISCUSSION
City Council awarded a contract to MEP Construction Services in September 2021 for the Maintenance Yard Restroom and Locker Room Rehabilitation. This project remodeled the existing space with new fixtures and finishes, plumbing upgrades, new flooring, energy-efficient lighting, and other miscellaneous work. Work began in November 2021 and was completed in January 2022.

Public Works will release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period.

BUDGET IMPACT
The original estimated cost of the project was $95,200 and the final actual costs are $87,879.19. Sufficient amounts are budgeted in the City's Capital Projects Fund for this project.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Cost Table

PROJECT COST TABLE
Item Description
Original
Amount
Actual
Expenditures Difference
Design
Design $ 11,000.00 $ 7,545.00 $ 3,455.00
Design Contingency $ 1,700.00 $ - $ 1,700.00
Sub-total Design $ 12,700.00 $ 7,545.00 $ 5,155.00
Construction
Construction $ 68,500.00 $ 68,500.00 $ -
Construction Contingency $ 14,000.00 $ 11,834.19 $ 2,165.81 Sub-total Construction $ 82,500.00 $ 80,334.19 $ 2,165.81 Total Project $ 95,200.00 $ 87,879.19 $ 7,320.81
Project 273
Maintenance Yard Restroom and Locker Room Rehabilitation Note: Performed in-house inspections.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 13.

FROM: Douglas Dancs, Director of Public Works
DATE: 02/14/2022
SUBJECT: Accept the Senior Center Restroom Improvements, Project 284

RECOMMENDATION

1. Accept the Senior Center Restroom Improvements, Project 284, in the amount of $213,412.36 and approve the final payment of $10,670.62 to OCLA Construction; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

DISCUSSION
City Council awarded a contract to OCLA Construction in June 2021 for the Senior Center Restroom Improvements. This project remodeled the existing space with new countertops, paint, wall and floor tiles, bathroom fixtures and amenities, accessibility improvements, energy efficient lighting, and other miscellaneous work. Work began in September 2021 and was completed in January 2022.

Public Works will release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period.

BUDGET IMPACT
The original estimated cost of the project was $264,400 and the final actual costs are $233,012.36. Sufficient amounts were included in the District's budget for this project.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Cost Table

PROJECT COST TABLE
Item Description
Original
Amount
Actual
Expenditures Difference
Design
Design $ 19,600.00 $ 19,600.00 $ -
Design Contingency $ 3,000.00 $ - $ 3,000.00
Sub-total Design $ 22,600.00 $ 19,600.00 $ 3,000.00
Construction
Construction $ 201,500.00 $ 201,500.00 $ -
Construction Contingency 40,300.00 11,912.36 28,387.64
Sub-total Construction $ 241,800.00 $ 213,412.36 $ 28,387.64 Total Project $ 264,400.00 $ 233,012.36 $ 31,387.64
Project 284
Senior Center Restroom Improvements
Note: Performed in-house inspections.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 14.

FROM: Jeff Draper, Director of Recreation and Community Services DATE: 02/14/2022
SUBJECT: Approve an Agreement for the Salute to America Celebration Pyrotechnics

RECOMMENDATION
Approve a three-year agreement with Fireworks & Stage FX America, Inc. for pyrotechnics at the annual Salute to America Celebration not to exceed $75,000 ($25,000 annually), with an option for two one-year extensions.

DISCUSSION
The City has produced an Independence Day celebration for 34 years. In 2019, the celebration relocated to Cypress College and now features live entertainment, food trucks, vendor booths, family games, and fireworks. The fireworks show has been produced by Fireworks & Stage FX America since 1995.

A Request for Proposal (RFP) for a pyrotechnic display was issued in December 2021. The RFP was posted on the City’s website and mailed to vendors who had submitted proposals in previous years. The proposal requested two options for an electronically fired choreographed pyrotechnic display at Cypress College.

Option A – Minimum 20 minute display with a fallout zone of approximately 250 feet.

Option B – Minimum 16 minute display with a fallout zone of approximately 250 feet.

RCS received two responses which were reviewed for completeness, experience with similar projects, experience with the Cypress, references, the company’s reputation with other cities, price, and licensing and safety.

Fireworks & Stage FX America was rated highest for having a thorough proposal, extensive experience with similar projects, an unblemished reputation in other cities, and a qualified team of licensed pyrotechnic operators. A three-year contract, with two one-year extensions (at the city's option) is recommended. If the agreement remains in place for five years, the not to exceed contract amount will be $130,000.

BUDGET IMPACT
Future District budgets will incorporate the annual contract costs associated with the fireworks display.

LEGAL REVIEW
The agreement has been reviewed and approved as to form by the City Attorney.

APPROVED BY: Peter Grant, City Manager
Attachments
Fireworks Display RFP
Fireworks Agreement

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 15.

FROM: Jeff Draper, Director of Recreation and Community Services DATE: 02/14/2022
SUBJECT: Approve the Purchase of a Showmobile

RECOMMENDATION

1. Authorize the purchase of a showmobile from Century Industries, LLC for $179,234; and

2. Appropriate $10,000 in the District’s Capital Replacement Fund; and

3. Transfer $10,000 from the District's General Fund to the Capital Replacement Fund.

DISCUSSION
The District's showmobile, purchased in 1991, is an enclosed mobile stage used 15-20 times per year to produce community events throughout Cypress. The showmobile is transported by tow truck and features a much quicker set-up time compared to conventional staging. The showmobile is essential to outdoor RCS programing (particularly as we recover from the pandemic) and is the backdrop for community events including Concerts on the Green, Holiday Sing, Salute to America, and the Community Festival. The showmobile has reached the end of its useful life and is in need of replacement.

The recommended purchase utilizes the California Multiple Award Schedule (CMAS) purchasing program, which is a cooperative purchasing program established through a competitive bid process to provide fair, reasonable, and competitive pricing to state and local government agencies. Municipal Code Section 21A-10(e) allows for the use of cooperative purchasing when it is in the City's best interest.

RCS reviewed the list of CMAS vendors who provide mobile staging and Century Industries, LLC was identified as the most qualified vendor. Century Industries, LLC has provided mobile stages to other municipalities throughout Southern California and is the manufacturer of the District’s current 30-year-old showmobile. The new showmobile will have a useful life of approximately 20 years and is expected to be ready for delivery in four to six months.

BUDGET IMPACT
The District's budget includes $170,000 for the replacement showmobile. Since the time the The District's budget includes $170,000 for the replacement showmobile. Since the time the budget was prepared, the cost has increased to $180,000 and sufficient amounts are available in the District’s General Fund unassigned fund balance for the additional $10,000 appropriation. After delivery, the showmobile will require outfitting (including a vehicle wrap).

These costs will be included in the District's FY 2022-23 budget.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Century Industries Quote
CMAS Master Agreement
[email protected]
QUOTE DATE:
1/7/2022
1 $          106,559
Item #
20536 1 $ 2,681
10208 1 $ 1,188
90650 1 $ 7,331
90636 1 $ 1,006
90550 1 $ 9,671
84444 1 $ 2,251
40028 1 $ 618
40029 1 $ 372
91102 1 $ 1,806
10209 1 Handicapped ADA Lift $ 9,362
56060 1 Decorative Stage Skirt, 64ft. (Main Stage Deck) $ 2,184 11003 1 Deck Tie-Downs, Eight (8) $ 726
10235 1 60” Equipment Storage Locker $ 1,290
20202 9 $ 10,863
56060 1 $ 624
1 $ 989
1 $          159,521
$              12,363
$                7,350
$          179,234
4' x 8' Ext. Sections, (Qty.9)
Decorative Stage Skirt, 16 ft.

Shipping - #QU03217
CA SALES TAX 7.750%
TOTAL
( 2100 Miles) FOB Shipping - CA
Adjustable Acoustic Wall Panels
MSM3600 ‐ BASE UNIT (14' x 36')

ACCESSORIES
Premium Anti-Corrosion Package Upgrade
Premium Stair Upgrade
Stage Deck Support Truss
Hydraulic Leveling/Support System
Hydraulic Hitch Jack
PO Box C
Sellersburg, IN 47172
Phone 812-246-3371
Quoted By: EXPIRATION DATE:

Michelle McRae 90 DAYS
TOTAL
Banner Hardware Pkg.

Training VIDEO (Free)
Exterior Flood Light, (Qty.3)
Compartment Light, (Qty.2)
MSM3600 "ShowMaster" 3000 SERIES
36ft long enclosed stage body
18” deep steel channel mainframe
60,000 lb. capacity pintle towing coupler
17,500 lb capacity crank tongue jack
Triple axle suspension with (6) highway rated tires, electric brakes (4) 25,000 lb capacity corner leveling jacks
Frame mounted level gauges
Rugged, all‐weather FRP sound shell enclosure
36ft fold‐down stage deck with skid resistant surface pattern, leveling legs, 125lb. live load capacity, hydraulic operation Stage canopy extends beyond main stage for maximum protection, hydraulic operation with secondary safety locks.

Self‐contained 12VDC hydraulic system with remote operation pendant Curb‐side frame‐mounted locking compartments for hydraulic and electrical systems (2) diamond plate steel stairs with enclosed risers and hand rails Highway lighting package with DOT marker and signal lights AC electric system with power cable, breaker panel, receptacles, and (2) rows of dual tube fluorescent stage lighting Neatural medium gray stage deck color to reduce heat build‐up from the sun Neatural medium gray stage interior for reduced glare and enhanced neutral appearance QUOTE
CMAS Contract #4‐18‐78‐0088B
Jeff Draper ‐
City of Cypress, CA
LIMITED WARRANTY AND REMEDY: Century warrants to the original Purchaser that those products manufactured by Century and used in the manner for which they are intended shall be free from defects in materials and workmanship for a period of one (1) year after delivery. Notwithstanding the foregoing, purchaser is responsible for return shipping for service. Items manufactured by others are subject to their respective manufacturer’s warranty, if any. Century does not make any other representations or warranties, express or implied, and disclaims all other warranties including, but not limited to, any implied warranty of merchantability and warranty of fitness for a particular purpose. Purchaser agrees that Century is not liable for incidental, consequential, or special damages of any kind.

EXCLUSIVE VENUE/ APPLICABLE LAW: Purchaser agrees to the exclusive venue and jurisdiction of the State and Federal Courts located in Clark County, Indiana for any action involving this Agreement or the goods which are the subject matter of the same. This Agreement shall be construed according to the laws of the State of Indiana. The parties hereto each knowingly and voluntarily agree to waive any right to a trial by jury with respect to any action involving this Agreement or its subject matter, including without limitation any manufactured goods. *TERMS:

Net 30 Days
Cash or Wire Transfer Payment on Balance Due Prior to Shipping.

No Credit Cards
Approximate Production Lead Time: 90 – 120 days ARO..

Customer is responsible for licensing trailer and registration fees.

Price Quote Good for 90 Days.

Certificate of Origin (CO) released upon “Payment in Full” prior to Shipping.

WIRE TRANSFER INSTRUCTIONS
Wire to:  WesBanco Bank Inc
1 Bank Plaza
Wheeling, WV 26003
1‐800‐905‐9043
ABA#:  043400036
Account Name:   Century Industries LLC
Account #:   4572003941
PURCHASER AGREES that a 1 ½% per month service charge or the maximum legal rate, whichever is less, shall be added to unpaid invoices from the due date thereof, plus reasonable collection and attorneys’ fees if placed for collection.  Upon default by Purchaser, Century shall be entitled to retain any Deposit and enforce all remedies available to it as a seller under I.C. 26‐1‐2‐703.  Purchaser acknowledges that the goods manufactured by Century constitute specially manufactured goods and are not suitable for sale to others in the ordinary course of business.

Purchaser agrees to maintain these goods in a safe condition and to operate the same in a safe manner. Purchaser agrees to indemnify and hold harmless Century and its officers, directors, employees, agents or subcontractors from and against any and all claims, demands and causes of action asserted by any other person or entity, and all resulting damages, liabilities, costs, losses and expenses of any kind (including reasonable attorney’s fees), arising directly or indirectly from any acts by the purchaser or any of its employees, agents, or customers in connection with the purchase, ownership or use of the subject matter of this Agreement. All estimates for production time are estimates only and Century makes no warranty or representation concerning production times. Purchaser agrees receipt and use of manufactured product(s) constitutes agreement to these terms. This represents the entire agreement of the parties; any changes, amendments, modifications, additions or alterations made by Purchaser without the express written acceptance of Century are rejected.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 16.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 02/14/2022
SUBJECT: Approve Register of Warrants, Transfers, and Wires Issued for the Period of January 8, 2022 through January 28, 2022

RECOMMENDATION
Approve the attached payment register summarized below for the period of January 8, 2022 through January 28, 2022:

Electronic Funds Transfers 10392 through 10514
Warrants 58554 through 58690
Payroll Transfers W1466 through W1467

DISCUSSION
Payments to vendors for goods and services received and/or rendered are initiated and approved by the requesting department in accordance with proper purchasing guidelines.

Processing of these payments occurs centrally in the City's Finance Department with payments issued bi-weekly. A register listing of these payments is then presented to the City Council for approval. This register also includes any Electronic Funds Transfers (EFT), outgoing payroll transfers or wires issued since the previous register was presented to the City Council. Voided Payments (if any) are also included at the end of the register.

All payments are processed on the City's financial management software system. This system generates a payment batch register, sorted by warrant number (or EFT/Wire number), and presents the invoice amount and a description of the payment issued.

BUDGET IMPACT
Total warrants, transfers, and wires issued (net of any voided payments) during the period of January 8, 2022 through January 28, 2022 are $2,190,516.56.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Payment Register for the Period 01-08-22 through 01-28-22 EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount 10392 1178 - UNION BANK $ 112.00
Breakfast Meeting(6)/Executive Team 11/23 0082 1/7/22 $ 112.00 10393 1178 - UNION BANK $ 6.47
Food/Holiday Gathering/City Council & Executive Team 11/23 0082(A) 1/7/22 $ 6.47 10394 1178 - UNION BANK $ 463.72
Food/Holiday Gathering/City Council & Executive Team 11/23 0082(B) 1/7/22 $ 463.72 10395 1178 - UNION BANK $ 44.14
Lunch Meeting(3)/PG & MB & AS 12/9 0082(C) 1/7/22 $ 44.14 10396 1178 - UNION BANK $ (19.40)
Credit/Ice Scooper(1)/Community Center 0547 1/7/22 $ (19.40) 10397 1178 - UNION BANK $ 19.40
Ice Scooper(1)/Community Center 0547(A) 1/7/22 $ 19.40
10398 1178 - UNION BANK $ 30.00
Reg/Women In Leisure Training/AT & LH 11/18 0547(B) 1/7/22 $ 30.00 10399 1178 - UNION BANK $ 105.00
Reg/CPRS Fall Training Consortium(7) 11/20 0547(C) 1/7/22 $ 105.00 10400 1178 - UNION BANK $ 383.56
Craft Supplies/Holiday Sing 11/22 0547(D) 1/7/22 $ 383.56 10401 1178 - UNION BANK $ 216.42
Craft Supplies/Holiday Sing 11/19 0547(E) 1/7/22 $ 216.42 10402 1178 - UNION BANK $ 49.60
Addl Medals(10)/2021 5K/10K Run 11/17 0547(F) 1/7/22 $ 49.60 10403 1178 - UNION BANK $ 29.90
Food/Playground/Kids Night Out 11/19 0547(G) 1/7/22 $ 29.90 10404 1178 - UNION BANK $ (96.96)
Credit/Snow Machine(1)/Holiday Sing 12/6 1313 1/7/22 $ (96.96) 10405 1178 - UNION BANK $ (63.02)
Credit/Snow Machine Fluid(2 Gls) 12/9 1313(A) 1/7/22 $ (63.02) 10406 1178 - UNION BANK $ 430.95
Snow Machine(1)/Holiday Sing 12/3 1313(B) 1/7/22 $ 430.95 10407 1178 - UNION BANK $ 154.60
Snow Machine Fluid(2 Gls)/Tablecovers(5)/Misc/Holiday Sing 11/23 1313(C) 1/7/22 $ 154.60 10408 1178 - UNION BANK $ 36.62
Snowflake Projectors(2)/Holiday Sing 11/22 1313(D) 1/7/22 $ 36.62 10409 1178 - UNION BANK $ 64.62
Snow Machine Fluid(2 Gls) 11/23 1313(E) 1/7/22 $ 64.62
10410 1178 - UNION BANK $ 8.61
Ornament Hooks(300)/Holiday Sing 11/24 1313(F) 1/7/22 $ 8.61 10411 1178 - UNION BANK $ 96.96
Snow Machine(1)/Holiday Sing 11/25 1313(G) 1/7/22 $ 96.96 10412 1178 - UNION BANK $ 642.39
Senior Meals(161) 11/23 1313(H) 1/7/22 $ 642.39
City of Cypress
Payment Register
01/08/22-01/28/22

Page 1 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
10413 1178 - UNION BANK $ 11.41
Ceiling Hooks(100)/Holiday Sing 11/24 1313(I) 1/7/22 $ 11.41 10414 1178 - UNION BANK $ 414.96
Senior Meals(104) 11/30 1313(J) 1/7/22 $ 414.96
10415 1178 - UNION BANK $ 364.20
Snow Machines(2)/Holiday Sing 12/2 1313(K) 1/7/21 $ 364.20 10416 1178 - UNION BANK $ 364.20
Snow Machines(2)/Holiday Sing 12/2 1313(L) 1/7/22 $ 364.20 10417 1178 - UNION BANK $ 1.99
Movie Rental(1)/Sr Center 12/1 1313(M) 1/7/22 $ 1.99
10418 1178 - UNION BANK $ 63.02
Snow Machine Fluid(2 Gls)/Holiday Sing 12/5 1313(N) 1/7/22 $ 63.02 10419 1178 - UNION BANK $ 64.62
Snow Machine Fluid(2 Gls)/Holiday Sing 12/6 1313(O) 1/7/22 $ 64.62 10420 1178 - UNION BANK $ 359.55
Cookies(1K)/Holiday Sing 12/6 1313(P) 1/7/22 $ 359.55
10421 1178 - UNION BANK $ 574.56
Senior Meals(144) 12/7 1313(Q) 1/7/22 $ 574.56
10422 1178 - UNION BANK $ 35.88
Food/Holiday Sing Volunteers 12/7 1313(R) 1/7/22 $ 35.88 10423 1178 - UNION BANK $ 1.99
Movie Rental(1)/Sr Center 12/8 1313(S) 1/7/22 $ 1.99
10424 1178 - UNION BANK $ 199.33
Hard Drive(1)/IT 11/24 2886 1/7/22 $ 199.33
10425 1178 - UNION BANK $ 75.19
Lunch Meeting(4)/AS & MB & SL & Network Admin Candidate 11/23 2886(A) 1/7/22 $ 75.19 10426 1178 - UNION BANK $ 28.00
Wire Cutter(1)/Print Shop 12/2 2886(B) 1/7/22 $ 28.00
10427 1178 - UNION BANK $ 15.02
Cable Plugs(2)/IT 11/30 2886(C) 1/7/22 $ 15.02
10428 1178 - UNION BANK $ 264.48
Fiber Converters(2)/Council Chambers 2886(D) 1/7/22 $ 264.48 10429 1178 - UNION BANK $ 19.38
Cables(10)/PD Modernization 12/7 2886(E) 1/7/22 $ 19.38 10430 1178 - UNION BANK $ 36.96
Cables(24)/PD Modernization 12/7 2886(F) 1/7/22 $ 36.96 10431 1178 - UNION BANK $ 53.25
Lunch Meeting(4)/AS & MB & SL & Network Admin Candidate 12/6 2886(G) 1/7/22 $ 53.25 10432 1178 - UNION BANK $ 465.38
Cables(112)/PD Modernization 12/9 2886(H) 1/7/22 $ 465.38 10433 1178 - UNION BANK $ 64.61
Cables(5)/PD Modernization 12/9 2886(I) 1/7/22 $ 64.61

Page 2 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
10434 1178 - UNION BANK $ 149.79
PD Phone Bridging Clips(145)/Modular Plugs(100)/Misc 12/9 2886(J) 1/7/22 $ 149.79 10435 1178 - UNION BANK $ 420.18
Cables(300)/PD Modernization 12/9 2886(K) 1/7/22 $ 420.18 10436 1178 - UNION BANK $ 50.00
PD Dues/CA Assoc for Property & Evidence/JC 11/11/21-11/10/22 2957 1/7/22 $ 50.00 10437 1178 - UNION BANK $ 25.00
PD Dues/OC Homicide Investigators Assoc/CP 12/9/21-12/8/22 2957(A) 1/7/22 $ 25.00 10438 1178 - UNION BANK $ 25.00
PD Dues/OC Homicide Investigators Assoc/TF 12/9/21-12/8/22 2957(B) 1/7/22 $ 25.00 10439 1178 - UNION BANK $ 25.00
PD Dues/OC Homicide Investigators Assoc/SG 12/9/21-12/8/22 2957(C) 1/7/22 $ 25.00 10440 1178 - UNION BANK $ 25.00
PD Dues/OC Homicide Investigators Assoc/SR 12/9/21-12/8/22 2957(D) 1/7/22 $ 25.00 10441 1178 - UNION BANK $ 30.00
PD Dues/CA Homicide Investigators Assoc/SG 12/8/21-12/9/22 2957(E) 1/7/22 $ 30.00 10442 1178 - UNION BANK $ 30.00
PD Dues/CA Homicide Investigators Assoc/CP 12/8/21-12/9/22 2957(F) 1/7/22 $ 30.00 10443 1178 - UNION BANK $ 30.00
PD Dues/CA Homicide Investigators Assoc/TF 12/8/21-12/9/22 2957(G) 1/7/22 $ 30.00 10444 1178 - UNION BANK $ 8.70
W/C Sub/Business Analytics/Reporting Software 11/7-12/6 3874 1/7/22 $ 8.70 10445 1178 - UNION BANK $ 16.27
W/C Data Storage/Amazon Cloud 11/21 3874(A) 1/7/22 $ 16.27 10446 1178 - UNION BANK $ 241.76
Book(1)/Standard Plans for Public Works Construction 12/1 4519 1/7/22 $ 241.76 10447 1178 - UNION BANK $ 49.95
PD K9 E-Collar Case(1) 12/18 4268 1/7/22 $ 49.95
10448 1178 - UNION BANK $ 10.00
Sub/Box/Staff Document Review/Engineering 11/29-12/28 4595 1/7/22 $ 10.00 10449 1178 - UNION BANK $ 1,500.00
Svc/Quickbase/Bldg/Public Works 12/21 4595(A) 1/7/22 $ 1,500.00 10450 1178 - UNION BANK $ 638.40
Senior Meals(160) 11/16 5505 1/7/22 $ 638.40
10451 1178 - UNION BANK $ 1.99
Movie Rental(1)/Sr Center 11/17 5505(A) 1/7/22 $ 1.99
10452 1178 - UNION BANK $ 1.99
PD Svc/OneDrive/Photo Storage 12/21 5911 1/7/22 $ 1.99
10453 1178 - UNION BANK $ 182.00
PD Bookends(10 Pr)/Chief's File Room/PD Modernization 12/21 5911(A) 1/7/22 $ 182.00 10454 1178 - UNION BANK $ 280.14
PD Range Hood(1)/Breakroom/PD Modernization 11/29 7361 1/7/22 $ 280.14

Page 3 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
10455 1178 - UNION BANK $ 190.00
PD Dues/Intl Assoc of Chiefs of Police/CR 2022 7361(A) 1/7/22 $ 190.00 10456 1178 - UNION BANK $ 190.00
PD Dues/Intl Assoc of Chiefs of Police/MT 2022 7353 1/7/22 $ 190.00 10457 1178 - UNION BANK $ 315.00
PD Reg/Field Training Officer/VA 12/1-12/3 7454 1/7/22 $ 315.00 10458 1178 - UNION BANK $ 268.00
PD Reg/Non-Criminal Barricade/SA 3/28 7454(A) 1/7/22 $ 268.00 10459 1178 - UNION BANK $ 915.96
PD Hotel/Peer Support Conference/SM 11/1-11/5 7454(B) 1/7/22 $ 915.96 10460 1178 - UNION BANK $ 78.30
PD Sub/Business Analytics/Reporting Software 12/21 7454(C) 1/7/22 $ 78.30 10461 1178 - UNION BANK $ 450.00
PD Reg/Advanced Peer Support/CB & BM & MC 2/22 7454(D) 1/7/22 $ 450.00 10462 1178 - UNION BANK $ 147.22
W-2 Tax Forms/Envelopes(300)/1099-Tax Forms/Envelopes(200) 11/23 7626 1/7/22 $ 147.22 10463 1178 - UNION BANK $ 64.60
Book(1)/Performance Measurment for Managing Local Govt 11/24 7626(A) 1/7/22 $ 64.60 10464 1178 - UNION BANK $ 110.00
Dues/CA Society of Municipal Finance Officers/DM 2022 7626(B) 1/7/22 $ 110.00 10465 1178 - UNION BANK $ 110.00
Dues/CA Society of Municipal Finance Officers/MB 2022 7626(C) 1/7/22 $ 110.00 10466 1178 - UNION BANK $ 78.99
Sub/Mailchimp Email Distribution/BS 11/21 8283 1/7/22 $ 78.99 10467 1178 - UNION BANK $ 102.36
City Seal Plaque(1) 1/4 8283(A) 1/7/22 $ 102.36
10468 1178 - UNION BANK $ 355.56
2021 Service Award(1) 12/7 8802 1/7/22 $ 355.56
10469 1178 - UNION BANK $ 29.98
Sub/Zoom Video Conferencing/HR 12/8/21-1/7/22 8802(A) 1/7/22 $ 29.98 10470 1178 - UNION BANK $ 324.53
2021 Service Awards(2) 12/9 8802(B) 1/7/22 $ 324.53
10471 1178 - UNION BANK $ 258.58
2021 Service Awards(2) 12/9 8802(C) 1/7/22 $ 258.58
10472 1178 - UNION BANK $ 48.48
2021 Service Award(1) 12/9 8802(D) 1/7/22 $ 48.48
10473 1178 - UNION BANK $ 107.74
2021 Service Award(1) 12/9 8802(E) 1/7/22 $ 107.74
10474 1178 - UNION BANK $ 63.25
2021 Service Award(1) 12/7 8802(F) 1/7/22 $ 63.25
10475 1178 - UNION BANK $ 176.34
2021 Service Award(1) 12/9 8802(G) 1/7/22 $ 176.34

Page 4 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
10476 1178 - UNION BANK $ 63.25
2021 Service Award(1) 12/7 8802(H) 1/7/22 $ 63.25
10477 1178 - UNION BANK $ 150.80
2021 Service Award(1) 12/8 8802(I) 1/7/22 $ 150.80
10478 1178 - UNION BANK $ 443.79
2021 Service Awards(3) 12/10 8802(J) 1/7/22 $ 443.79
10479 1178 - UNION BANK $ 214.42
2021 Service Award(1) 12/9 8802(K) 1/7/22 $ 214.42
10480 1178 - UNION BANK $ 84.80
2021 Service Award(1) 12/9 8802(L) 1/7/22 $ 84.80
10481 1178 - UNION BANK $ 32.31
2021 Service Award(1) 12/9 8802(M) 1/7/22 $ 32.31
10482 1178 - UNION BANK $ 366.33
PD USB Charging Ports(2)/PD Modernization 1/3 8886 1/7/22 $ 366.33 10483 1178 - UNION BANK $ 70.03
PD Poster Frame(1)/PD Modernization 11/19 8886(A) 1/7/22 $ 70.03 10484 1178 - UNION BANK $ 119.96
PD Evidence Bags(60)/Zip Ties(500)/Property & Evidence 11/23 8886(B) 1/7/22 $ 119.96 10485 1178 - UNION BANK $ 19.14
PD Laser Gun Batteries(12) 11/23 8886(C) 1/7/22 $ 19.14 10486 1178 - UNION BANK $ 153.99
PD Svc/DirecTV/MCP 11/21 8886(D) 1/7/22 $ 153.99
10487 1178 - UNION BANK $ 512.34
PD Drug Test Kits(150) 11/29 8886(E) 1/7/22 $ 512.34
10488 1178 - UNION BANK $ 73.01
PD Biohazard Labels(750) 12/6 8886(F) 1/7/22 $ 73.01
10489 1178 - UNION BANK $ 36.24
PD Lumber Crayons(36)/Traffic Operations 12/2 8886(G) 1/7/22 $ 36.24 10490 1178 - UNION BANK $ 7.53
PD Recycling Stickers(6) 12/2 8886(H) 1/7/22 $ 7.53
10491 1178 - UNION BANK $ 281.67
PD Waste/Recycling Cans(3)/Breakroom 12/7 8886(I) 1/7/22 $ 281.67 10492 1178 - UNION BANK $ 127.49
PD Measuring Wheels(3)/Traffic 12/7 8886(J) 1/7/22 $ 127.49 10493 1178 - UNION BANK $ 27.43
PD Address Labels(600) 12/6 8886(K) 1/7/22 $ 27.43
10494 1178 - UNION BANK $ 7.86
PD Lithium Batteries(2) 12/6 8886(L) 1/7/22 $ 7.86
10495 1178 - UNION BANK $ 54.58
Food/Council Meetings 11/15 9656 1/7/22 $ 54.58
10496 1178 - UNION BANK $ 1,400.00
Dues/Intl City Manager Assoc/PG 2022 9656(A) 1/7/22 $ 1,400.00

Page 5 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
10497 1178 - UNION BANK $ 65.19
Dinner(8)/Chili's/Council Meeting 11/22 9656(B) 1/7/22 $ 65.19 10498 1178 - UNION BANK $ 55.38
Food/Holiday Gathering/City Council & Executive Team 11/22 9656(C) 1/7/22 $ 55.38 10499 1178 - UNION BANK $ 99.00
Sub/OC Business Journal Online/PG 12/20/21-12/19/22 9656(D) 1/7/22 $ 99.00 10500 1178 - UNION BANK $ 14.99
Sub/Zoom Video Conferencing/PG 12/5-1/4 9656(E) 1/7/22 $ 14.99 10501 1178 - UNION BANK $ 16.15
Pen Refill(1)/Admin 12/10 9656(F) 1/7/22 $ 16.15
10502 1178 - UNION BANK $ 2.14
Amazaon Membership Fee/Admin/Cancelled 12/6 9656(G) 1/7/22 $ 2.14 10503 1178 - UNION BANK $ 65.18
Envelopes(100)/File Folders(100)/Misc/Admin 12/8 9656(H) 1/7/22 $ 65.18 10504 1178 - UNION BANK $ 8.61
Pens(3)/Admin 12/8 9656(I) 1/7/22 $ 8.61
10505 120801 - ICMA RETIREMENT TRUST - RHS $ 10,766.25
Monthly Retiree Health Savings 1/22 1/22 $ 10,766.25
10506 961 - VANTAGEPOINT TRANSFER AGENTS-108139 $ 1,200.00 Deferred Comp/Executive Mgmt 1/22 401a-1/22 $ 1,200.00
10507 1480 - ARCO BUSINESS SOLUTIONS $ 16,040.34
Fuel/Police 12/3-1/2 NP61375535 $ 16,040.34
10508 1480 - ARCO BUSINESS SOLUTIONS $ 2,422.31
Fuel/Maint 12/3-1/2 NP61375535A $ 2,422.31
10509 1480 - ARCO BUSINESS SOLUTIONS $ 73.23
Fuel/Admin 12/3-1/2 NP61375535B $ 73.23
10510 1480 - ARCO BUSINESS SOLUTIONS $ 98.80
Fuel/CRPD 12/3-1/2 NP61375535C $ 98.80
10511 119029 - CALIFORNIA DEPT OF TAX AND FEE ADMINISTRATION $ 1,757.00 Sales & Use Tax Payable 2021 024-605260-2021 $ 1,757.00 10512 100505 - CITY OF CYPRESS-WORKERS COMP $ 326.66
W/C Claims/Prof Svcs/#24730-24759 Reimb 1/21/22 $ 326.66 10513 100505 - CITY OF CYPRESS-WORKERS COMP $ 7,558.06
W/C Claims/Medical/#24730-24759 Reimb(A) 1/21/22 $ 7,558.06 10514 100505 - CITY OF CYPRESS-WORKERS COMP $ 3,150.64
W/C Claims/Perm Disability/#24730-24759 Reimb(B) 1/21/22 $ 3,150.64 58554 639 - 10-8 RETROFIT, INC $ 747.41
Replace/LED Directional Arrow Bar/Unit #103 18151 $ 747.41 58555 1664 - 828FISH INC-SUSHI WORLD $ 5,580.00
Community Plate Hot Meal Program(372 Meals) 12/6-12/31 12/31/21 $ 5,580.00

Page 6 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58556 102984 - ABBA TERMITE & PEST CONTROL BEE EMERGENCY RESPONSE $ 115.00 Svc/Bee Removal/Manzanita Park 11/9 48189 $ 115.00
58557 106914 - ADMINSURE $ 3,277.00
Workers Comp Claims Admin 1/22 14701 $ 3,277.00
58558 109380 - AFFORDABLE GENERATOR SERVICES, INC $ 1,827.80 Emergency Svc/Replace/Gas Valve/PS #3 11/1 20604 $ 1,827.80 58559 122455 - ALL AMERICAN SIGN CO, INC $ 242.22
Update Banners(4)/Youth Volleyball 1/6 51637 $ 242.22
58560 105442 - ALL CITY MANAGEMENT SERVICE INC $ 23,530.45 Crossing Guard Services(15 Hrs)/Orange & Grindlay 12/12-12/25 74240(A) $ 339.15 Crossing Guard Services(30Hrs)/Orange & Grindlay 11/28-12/11 73808(A) $ 678.30 Crossing Guard Services(353.71 Hrs) 12/12-12/25 74240 $ 7,997.38 Crossing Guard Services(642 Hrs) 11/28-12/11 73808 $ 14,515.62 58561 102587 - AMERICAN RENTALS $ 534.71
Rental/Generator/2021 5K/10K Run 10/8-10/11 488364 $ 534.71 58562 100087 - ASBURY ENVIRONMENTAL SVCS $ 95.00
Svc/Used Oil Disposal(450 Gls) 12/17 I500-00784380 $ 95.00 58563 110860 - AT&T $ 829.60
Svc/Internet 12/21 17556966 $ 829.60
58564 110860 - AT&T $ 1,209.08
2481347232-Admin Phone Svc 1/22 1/22 $ 4.73
W/C Svc/Priority Radio Line 1/5-2/4 1734493178010522 $ 1,204.35 58565 110860 - AT&T $ 4,212.28
9391033694-PW Phone Svc 12/21 12/21(M) $ 166.16
9391033695-Civic Center Phone Svc 12/21 12/21(K) $ 53.70 9391033698-PW Phone Svc 12/21 12/21(L) $ 51.09
Phone Svc/Multi-Line 12/13-1/12 12/13/21-1/12/22 $ 3,941.33 58566 252 - AUTO ZONE, INC $ 52.78
Replace/Oxygen Sensor/Fuel Cap/Unit #143 5521374768 $ 52.78 58567 109354 - B & M LAWN & GARDEN, INC $ 38.91
Flexible Pipe(1 Pc)/Arm Trigger(1) 10/12 531810 $ 38.91 58568 630 - BATTERY SYSTEMS INC $ 1,342.40
Vehicle Batteries(2) 11/23 7176603 $ 206.74
Vehicle Batteries(2) 12/22 7252134 $ 679.90
Vehicle Batteries(2) 12/7 7209562 $ 455.76
58569 1600 - BRIGHTVIEW LANDSCAPE SERVICES, INC $ 10,320.94 Install/Shrubs/Irrigation/Orangewood Ave 11/21 7668070 $ 10,320.94 58570 103141 - CA FORENSIC PHLEBOTOMY, INC $ 223.30
PD Blood/Alcohol Tests(2) 12/21 1837 $ 223.30
58571 111328 - CALIFORNIA BUILDING STANDARDS COMMISSION $ 450.00 Building Standards 10/21-12/21 10/21-12/21 $ 450.00

Page 7 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58572 103016 - CAMERON WELDING CO $ 138.00
Cylinder Charges 11/21 09226883 $ 68.00
Cylinder Charges 12/21 09229735 $ 70.00
58573 1921 - CATALAN CONSULTING, LLC $ 4,167.00
Consult/Public Affairs/COVID-19 12/21 1002 $ 4,167.00
58574 110067 - COMLINK LASER CARE $ 250.64
Toner(1)/Finance 1/7 73544 $ 128.91
Toner(1)/PD 1/5 73554 $ 121.73
58575 1473 - COMMUNITY WORKS DESIGN GROUP, LLC $ 5,600.00 Design/Lexington Park 11/21 14345 $ 5,600.00
58577 115003 - COUNTY OF ORANGE $ 16,224.51
Agreement/Animal Shelter 10/1/21-12/31/21 AC2290030 $ 16,224.51 58578 115003 - COUNTY OF ORANGE $ 1,104.51
PD Svc/OC Automated Telecommunication System 12/21 SH60910 $ 1,104.51 58579 115003 - COUNTY OF ORANGE $ 1,928.00
PD Svc/Automated Fingerprint Identification System 1/22 SH61079 $ 1,928.00 58580 115003 - COUNTY OF ORANGE $ 1,962.00
W/C Svc/Communication Charges/800 MHz 10/1/21-12/31/21 SC13221 $ 1,962.00 58581 1622 - DANIELS TIRE SERVICE, INC $ 3,144.85
Vehicle Tires(3) 12/7 200433487 $ 300.73
Vehicle Tires(5) 10/12 200429156 $ 736.06
Vehicle Tires(5) 10/25 200430456 $ 708.72
Vehicle Tires(5) 11/1 200431029 $ 663.28
Vehicle Tires(5) 11/17 200431783 $ 736.06
58582 16 - DASH MEDICAL GLOVES, INC $ 428.63
PD Exam Gloves(2K) 12/22 INV1252628 $ 428.63
58583 116854 - DATA TICKET INC-MSB $ 1,505.91
Parking Citation Processing 11/21 132143 $ 1,505.91
58584 1083 - DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC $ 22,957.80 Design/Landscape/Maple Grove & Oak Knoll Parks 11/21 422187 $ 22,957.80 58585 104010 - DEPT OF CONSERVATION-STATE OF CALIFORNIA $ 2,535.46 Strong Motion 10/21-12/21 10/21-12/21 $ 2,535.46
58586 1158 - DIRECTV $ 175.99
W/C Svc/Satellite TV 12/25-1/24 006762204X211226 $ 175.99 58587 755 - DOMEN LAWNMOWER $ 121.69
Chainsaw Chain(20 Inches)/Pruner Blades(2) 12/3 168155 $ 81.69 Svc/Sharpen Chains(7) 12/3 168155(A) $ 40.00
58588 122686 - DOMINIC'S RISTORANTE ITALIANO-CESARIO ENTERPRISE $ 3,495.00 Community Plate Hot Meal Program(233 Meals) 12/9-12/31 12/31/21 $ 3,495.00 58589 128844 - EBERHARD EQUIPMENT $ 323.25
Rental/Vacuum Sweeper/Retarding Basin 9/28 16971R $ 323.25

Page 8 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58590 1296 - EDCO CNG $ 1,122.84
Natural Gas(242.98 Gls)/Sweepers(2)/Sewer Truck(1) 12/16-12/31 12312021-6 $ 516.82 Natural Gas(284.92 Gls)/Sweepers(2)/Sewer Truck(1) 12/1-12/15 12152021-6 $ 606.02 58591 104530 - EXPERIAN $ 77.24
PD Credit Reports 12/21 CD2209003900 $ 77.24
58592 110797 - FBINAA $ 125.00
PD Dues/FBI National Academy Assoc/CR 2022 50822-2022 $ 125.00 58593 1997 - FRANK VACCARO WEST COAST OFFICIALS $ 1,320.00 Officials(24 Games)/Youth Basketball 1/20-1/29 1237 $ 1,320.00 58594 1115 - FRONTIER $ 289.41
W/C Svc/Circuit Line 1/13-2/12 1/13/22-2/12/22 $ 289.41 58595 1114 - FRONTIER COMMUNICATIONS OF CA $ 981.20
W/C Svc/Priority Radio Line 1/5-2/4 7002Z403S22005 $ 981.20 58596 889 - FULL SAIL ENTERPRISES, INC $ 397.26
Replace/Graphics/Unit #618 126-2102 $ 331.38
Update Decals(3)/Unit #640 10/21 126-2103 $ 65.88
58597 1596 - GARON WYATT INVESTIGATIVE SERVICES $ 675.00 PD Svc/Background Check(1) 1/6 2022-BG1 $ 675.00
58598 119018 - GOLDEN STATE WATER COMPANY $ 23,395.39
Svc/Athletic Fields 12/21 12/21(D) $ 1,123.93
Svc/Civic Center 12/21 12/21(C) $ 960.21
Svc/Community Center 12/21 12/21 $ 34.45
Svc/Parks Landscaping 12/21 12/21(F) $ 4,946.94
Svc/Parkway Maint 12/21 12/21(G) $ 14,161.33
Svc/Sr Center 12/21 12/21(E) $ 587.66
Svc/Stanton Channel Berm 12/21 12/21(A) $ 1,130.24
Svc/Storm Drain 12/21 12/21(B) $ 450.63
58599 130399 - GOMEZ, GILBERT $ 139.69
Reimb/Safety Shoes 11/29 Reimb 1/21/22 $ 139.69
58600 123002 - GRAINGER $ 120.63
Socket Bits(2)/Pin Punch(1) 10/26 9099310709 $ 55.69
Toilet Paper Holder(1)/Maint Men's Locker Room 1/7 9171759492 $ 21.65 Toilet Paper Holders(2)/Maint Men's Locker Room 1/7 9171759484 $ 43.29 58601 1965 - GREENFIELDS OUTDOOR FITNESS, INC $ 396.52
Rubber Hand Grips(10)/Exercise Equipment/Mackay Park 12/21 RP001017 $ 396.52 58602 110815 - GRIFFIN STRUCTURES INC $ 44,680.39
Construct Mgmt/Lexington Park 11/21 GSI-CCSPCM-13 $ 44,680.39

Page 9 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58603 101982 - HAGEN PLUMBING INC $ 3,709.79
Inspect/Restrooms/City Hall 9/23 91073 $ 169.69
Repair/Cooling Tower/PD 9/2 90850 $ 287.85
Repair/Drinking Fountain/Oak Knoll Park 7/7 90334 $ 258.32 Repair/Drinking Fountain/Tennis Courts 9/14 90956 $ 677.79 Repair/Water Fountain Valve/Oak Knoll Park 8/12 90625 $ 335.51 Svc/Clear Plumbing Clog/Comm Center Women's Restroom 9/23 91072 $ 268.38 Svc/Clear Plumbing Clog/PD Temporary Trailer 7/20 90449 $ 307.75 Svc/Clear Plumbing Clog/PD Temporary Trailer 8/31 90818 $ 928.00 Svc/Clear Plumbing Clog/PD Temporary Trailer 8/4 90557 $ 258.50 Svc/Water Fountain/Evergreen Park 8/13 90640 $ 109.00
Svc/Water Fountain/Tennis Courts 8/30 90794 $ 109.00
58604 103008 - HARTZOG & CRABILL $ 2,615.00
Svc/Monitor Traffic Signals 11/21 21-0511 $ 2,615.00
58605 6 - HUNTER SECURITY, INC $ 6,617.25
Svc/Restroom & Tennis Court Lockup 10/21 11733 $ 1,340.75 Svc/Restroom & Tennis Court Lockup 11/21 11736 $ 1,297.50 Svc/Restroom & Tennis Court Lockup 7/21 11663 $ 1,340.75 Svc/Restroom & Tennis Court Lockup 8/21 11664 $ 1,340.75 Svc/Restroom & Tennis Court Lockup 9/21 11665 $ 1,297.50 58606 1771 - INNOVATIVE LOCK SERVICES/DORANTES, DREW K $ 2,762.93 Install/Dead Bolt/Oak Knoll Park Restroom 11/9 INV-0663 $ 419.05 Install/Door Closer/Comm Center 9/16 INV-0503 $ 955.19
Install/Door Closer/Mackay Park Restroom 10/22 INV-0650 $ 625.19 Install/Door Lock/Sr Center 1/6 INV-0702 $ 180.00
Install/Lock Cylinder/PD Gym 12/16 INV-0694 $ 337.65
Svc/Program Key Remote/Unit #671 INV-0699 $ 245.85
58607 109117 - INSTANT SIGNS CYPRESS LLC $ 71.01
Vinyl Number Decals(35) 12/22 2767 $ 71.01
58608 100604 - INSTITUTE OF TRANSPORTATION ENGINEERS/IT $ 335.00 Dues/Institute of Transportation Engineers/NM 2022 Dues 2022 $ 335.00 58609 109285 - INTL ASSOC FOR PROPERTY & EVIDENCE INC $ 65.00 PD Dues/Intl Assoc for Property & Evidence/CB 2022 M22-C91731 $ 65.00 58610 103024 - JHM & CARSON SUPPLY $ 622.77
Brass Irrigation Fitting(1)/Couplings(25)/Misc 12/29 73265/3 $ 71.43 Irrigation Valve(1)/Valve Angle(1)/Misc 11/16 71876/3 $ 224.85 PVC Pipe(20 Inches)/Nozzles(12)/Misc 12/9 73002/3 $ 111.36 Sprinkler Heads(3)/Diaphrams(2)/Oak Knoll Park 12/3 72772/3 $ 215.13 58611 107911 - KELLY PAPER COMPANY $ 689.47
Specialty Paper(12.5 Rms) 1/6 10821073 $ 435.58
Specialty Paper(7 Rms)/Business Card Holders(20) 1/5 10819544 $ 253.89

Page 10 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58612 125450 - KMBS USA, INC/KONICA MINOLTA $ 5,203.44
Copier Maint(10)/Citywide 10/1/21-12/31/21 9008295785 $ 5,203.44 58613 7 - LACAL EQUIPMENT, INC $ 738.15
Single Control Valve(1)/Sweeper 12/7 0357322IN $ 738.15 58614 112054 - LAKEWOOD NURSERY $ 60.30
Grass Seed(50 Lbs)/Cedar Glen Park 11/3 12362 $ 60.30
58615 336 - LEXISNEXIS RISK DATA MANAGEMENT, INC $ 300.00 PD Svc/Database 12/21 1538745-20211231 $ 300.00
58616 122069 - LIEBERT CASSIDY WHITMORE $ 4,545.00
HR Dues/OC Employment Relations Consortium 2022 210151 $ 4,545.00 58617 122069 - LIEBERT CASSIDY WHITMORE $ 114.00
Legal Svc/HR Matter #CY020-00001 11/21 208669 $ 114.00
58618 1779 - LINSCOTT, LAW & GREENSPAN, ENGINEERS $ 44,733.00 Svc/Traffic Engineering 10/21 14394-00116 $ 6,564.00
Svc/Traffic Engineering 11/21 14394-00117 $ 8,006.00
Svc/Traffic Engineering 7/21 14394-00113 $ 9,672.00
Svc/Traffic Engineering 8/21 14394-00114 $ 9,965.00
Svc/Traffic Engineering 9/21 14394-00115 $ 10,526.00
58619 1823 - LITTLE FISHERMEN'S FISH AND CHIPS INC $ 4,425.00 Community Plate Hot Meal Program(295 Meals) 12/13-12/31 12/31/21 $ 4,425.00 58620 109290 - LONG BEACH BMW-RCA INVESTMENTS INC $ 1,603.66 Replace/Battery/Tires(2)/Motor Unit #660 42232-2022 $ 1,603.66 58621 111271 - MAR-CO EQUIPMENT CO $ 3,758.60
Replace/Gutter Broom Motor/Sweeper Unit #137 1/4 183106 $ 809.26 Single Control Valve Assembly(1)/Hub(1)Sweeper 12/8 182635 $ 752.99 Single Control Valve Assembly(1)/Sweeper 11/19 182216 $ 549.34 Sweeper Gutter Brooms(5) 11/4 181862 $ 754.25
Sweeper Gutter Brooms(5) 12/10 182634 $ 892.76
58622 113056 - MCMASTER CARR SUPPLY CO $ 553.26
Credit/Dry Erase Board(1)/Maint Yard 9/5 64746188 $ (438.99) Dry Erase Board(1)/Maint Yard 9/5 64587342 $ 438.99
Dry Erase Board(1)/Maint Yard 9/9 64668471 $ 438.99
Reflective Floor Tape(90 Ft) 11/22 68772301 $ 114.27
58623 122124 - MIKE RAAHAUGE SHOOTING ENTERPRISES $ 44.00 PD Svc/Shooting Range(2) 12/16 1647 $ 44.00
58624 2017 - MINIKUS, SCOTT $ 572.36
Retiree Health Care Benefits 1/22 1/22 $ 286.18
Retiree Health Care Benefits 2/22 2/22 $ 286.18
58625 122345 - MUSCO SPORTS LIGHTING LLC $ 950.00
Svc/Remote Light Control Link/Oak Knoll & AC Park 2022 358811 $ 950.00

Page 11 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58626 129724 - NAPA AUTO PARTS/ALAMITOS AUTO PARTS $ 1,330.22 Brake Rotors(4)/Disc Brake Pad(1)/Fuel Filter(1)/Misc 12/21 401915 $ 520.25 Brake Rotors(4)/Wiper Blades(5)/Misc 10/25 397681 $ 482.86 Drip Pans(8) 11/19 399746 $ 216.97
Serpentine Belt(1)/Wiper Blades(2)/V-Belt(1) 11/3 398434 $ 110.14 58627 985 - NATIONAL AUTO FLEET GROUP $ 39,145.58
PD Ford Explorer SUV(1)/Unit #619 WF2857 $ 39,145.58
58628 1072 - NATIONAL TRAINING CONCEPTS, INC $ 300.00
PD Cancellation Fee/Firearm & Tactical Rifle Course(2) 1/11-1/13 22-003 $ 300.00 58629 672 - O'REILLY AUTO PARTS $ 1,246.50
Antifreeze(6 Gls)/Air Filter(1) 10/26 3078-278920 $ 175.17 Fan Blower Motor(1)/Oil Filters(2) 12/23 3078-291755 $ 199.18 Finance Charge Fees 11/28 SC03947799 $ 4.01
Finance Charge Fees 12/28 SC03966106 $ 7.22
Motor Oil (25 Qts)/Taillight Cover(1)/Bulb(1)/Misc 12/14 3078-288488 $ 177.46 Oil Filter(1)/Cabin Filter(1)/Light Bulb(1) 11/4 3078-280820 $ 63.43 Power Window Switch(1)/Hydraulic Lift Support(1)/Misc 10/19 3078-277012 $ 102.41 Repair/Blower Motor/Unit #120 3078-279238 $ 53.50
Repair/Taillights/Unit #118 3078-282322 $ 97.09
Replace/Fan Blower Motor/Unit #609 3078-291745 $ 116.27 Replace/Solenoid/Unit #140 3078-278712 $ 70.31
Replace/Starter/Unit #699 3078-285468 $ 160.48
Wiper Fluid(4 Gls)/Oil Filters(3) 12/14 3078-290355 $ 19.97 58630 1972 - OCLA CONSTRUCTION & ENGINEERING $ 44,113.25 Final/Construct/Sr Center Restroom Improvements 12/21 5-12/21 $ 44,113.25 58631 828 - PACIFIC RIM AUTOMATION INC $ 1,629.30
Svc/Maint/Pump Station Monitoring System 11/2 10043 $ 754.30 Svc/Update/Pump Station Monitoring System 12/6 10066 $ 875.00 58632 129575 - PARKHOUSE TIRE INC $ 636.87
Svc/Tire Disposal(13) 10/5 1020247187 $ 84.50
Svc/Tire Disposal(13) 11/1 1020248326 $ 78.00
Sweeper Tire(1)/Trailer Tire(1) 10/27 1020248103 $ 474.37 58633 308 - PENSKE CHEVROLET OF CERRITOS $ 932.60
Replace/Throttle Sensor/Unit #135 268022 $ 302.27
Throttle Body(1)/Timing Sensors(2)/Smog Valves(2) 11/22 267817 $ 630.33 58634 937 - PET WASTE ELIMINATOR $ 3,055.27
Pet Waste Bags(137.6K) 11/30 43079382 $ 3,055.27
58635 484 - QUADIENT LEASING USA, INC-MAILFINANCE INC-HASLER $ 244.73 Lease/Postage Meter 11/1/21-1/31/22 N9202625 $ 244.73

Page 12 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58636 109096 - S.C. SIGNS & SUPPLIES, LLC $ 5,968.22
Street Sign Hardware(805 Pcs)/Brackets(5) 10/14 221841 $ 511.54 Street Signs(87)/Sign Posts(10)/Anchors(10) 10/14 221842 $ 4,533.26 Traffic Paint(30 Gls)/Markers(10) 11/2 222360 $ 923.42
58637 111301 - S.C. YAMAMOTO, INC $ 39,199.39
Install/Mulch(213 Tons)/Park 12/21 1414718(A) $ 3,195.00 Install/Mulch(450 Tons)/Right of Way 12/21 1414717(A) $ 6,750.00 Svc/Landscape/Citywide 12/21 1414718 $ 14,820.00
Svc/Landscape/Right of Way & Berm 12/21 1414717 $ 14,434.39 58638 1975 - SAFELITE FULFILLMENT INC $ 330.70
Replace/Windshield/Unit #802 05074-272644 $ 330.70
58639 106893 - SAFESHRED $ 35.00
W/C Svc/Shredding 12/21 329345 $ 35.00
58640 100630 - SAWYER, THADDEUS $ 50.00
Reimb/Class B License 1/7 Reimb 1/21/22 $ 50.00
58641 1638 - SENOR BIG ED JAVIER CORONADO $ 4,380.00
Community Plate Hot Meal Program(292 Meals) 12/14-12/31 12/31/21 $ 4,380.00 58642 1273 - SESAC INC-SOCIETY OF EUROPEAN STAGE AUTHOR-COMPOS$ 1,025.00 Music License/Concerts on the Green 1/1/22-12/31/22 10532547 $ 1,025.00 58643 1974 - SIEMENS MOBILITY INC YUNEX LLC $ 2,430.00
Replace/Traffic Control Malfunction Mgmt Unit/Moody 11/15 5610279307 $ 1,215.00 Replace/Traffic Control Malfunction Mgmt Unit/Valley View 11/15 5610279308 $ 1,215.00 58644 165 - SKYLINE SAFETY & SUPPLY-PATRICIA SONTAG $ 546.64 Disposable Gloves(20K) 12/2 6584 $ 235.89
Disposable Gloves(2K) 1/10 6653 $ 234.81
Work Gloves(12 Pr) 1/5 6644 $ 75.94
58645 119051 - SMART & FINAL (REC & PARKS) $ 92.83
Food/Holiday Sing 12/1 20008703 $ 31.44
Food/Playground/Kids Night Out 12/16 20002303 $ 13.07
Supplies/Holiday Sing 12/1 20008703(A) $ 35.52
Supplies/Playground/Kids Night Out 12/16 20002101 $ 12.80 58646 108459 - SMART & FINAL-POLICE ACCT $ 148.86
PD Hot Cups(300)/Investigations Unit 12/8 30008501 $ 31.72 PD Supplies/Records 12/21 30012901 $ 54.06
Supplies/PD Breakroom 12/8 30001904 $ 63.08
58647 119016 - SO CAL EDISON $ 91,231.61
700003851853 Svc/Parkways 12/21 12/21(E) $ 556.57
700351486618 Svc/Willow Park 12/21 12/21(F) $ 390.99
700370018870 - Svc/Traffic Signal 12/21 12/21(C) $ 109.32 700428641933 Svc/Mackay Park 12/21 12/21(B) $ 101.14
700564248438 Svc/Traffic Signals 12/21 12/21(D) $ 2,695.30 Svc/Citywide 11/12-12/13 11/12-12/13/21 $ 87,378.29

Page 13 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58648 1416 - SOUTH BAY FORD INC $ 40.09
Valve(1)/Bolts(2) 10/26 355066 $ 40.09
58649 1279 - SOUTHERN CALIFORNIA SHREDDING, INC $ 50.00 PD Svc/Shredding 12/20 186503 $ 50.00
58650 125888 - SPARKLETTS $ 80.08
Comm Center Bottled Water 12/21 4104724 12/21 $ 11.44
PD Bottled Water 12/21 4104648 12/21 $ 28.60
Print Shop Bottled Water 12/21 4105217 12/21 $ 5.20
W/C Bottled Water 12/21 4089647 12/21 $ 34.84
58651 1241 - SPECTRUM SECURITY GROUP LLC $ 27.48
Keys(3)/PD 10/20 R14345 $ 27.48
58652 1604 - SPEEDY FIX INC $ 44,550.25
Construct/Park Enhancements 12/21 3-12/21 $ 44,550.25
58653 109248 - STAPLES CREDIT PLAN-POLICE $ 72.36
PD Certificate Holders(48) 12/6 2976931421 $ 72.36
58654 122963 - STERICYCLE INC $ 41.27
PD Med Waste Removal 1/22 3005837441 $ 41.27
58655 455 - STORETRIEVE, LLC $ 194.36
File Storage/Retrieval 12/21 0170703 $ 194.36
58656 1330 - SUPERIOR PROPERTY SERVICES, INC-SUPERIOR GRAFFITI $ 6,776.00 Svc/Graffiti Removal/Streets & Parks 12/21 17224 $ 6,776.00 58657 1133 - SWAGIT PRODUCTIONS, LLC $ 695.00
Svc/Video Stream/Council Meetings 12/21 19471 $ 695.00
58658 111700 - SWRCB-STATE WATER RESOURCE CONTROL BOARD $ 17,666.00 Permit Fee/NPDES/Storm Drain 10/1/21-9/30/22 SW0223078 $ 17,666.00 58659 115076 - TELL STEEL $ 147.96
Replace/Metal Panel/Trailer Unit #209 21-0097903 $ 147.96 58660 588 - THE COUNSELING TEAM INTERNATIONAL $ 1,285.00 PD Svc/Employee Counseling 12/21 81058 $ 1,000.00
W/C Svc/Employee Counseling 12/21 81124 $ 285.00
58661 120010 - TIFFANYS GLASS & MIRROR $ 500.00
Svc/Reset Glass Windows(5)/Library 10/13 127505 $ 500.00 58662 109042 - TIME WARNER CABLE/SPECTRUM $ 1,888.63
W/C Svc/CAD/RMS Ethernet Connection 1/4-2/3 0026082010522 $ 1,373.63 W/C Svc/Internet 12/31-1/30 0307955123121 $ 515.00
58663 110602 - TK ELEVATOR CORP THYSSENKRUPP ELEVATOR $ 481.37 Svc/Elevator Maint 1/1/22-3/31/22 3006369905 $ 481.37
58664 1170 - TOM'S PLUMBING & DRAIN SERVICE CORP $ 1,909.00 Svc/Clear Plumbing Clog/Evergreen Park 11/18 49843 $ 644.00 Svc/Clear Plumbing Clog/PD 11/2 49525 $ 725.00
Svc/Clear Plumbing Clog/PD Temporary Trailer 10/21 49442 $ 540.00

Page 14 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58665 105052 - TOPAZ ALARM CORP. $ 279.00
Monitor Pumps 1/22 137910 $ 60.00
Monitor Pumps 11/21 137464 $ 60.00
Monitor Pumps 12/21 137689 $ 60.00
Svc/Diagnose/PD Evidence Freezer Alarm 1/4 138084 $ 99.00 58666 591 - TRC-VALI COOPER AND ASSOCIATES, INC $ 17,683.00 Inspect/Park Enhancements/Citywide 11/21 35178 $ 6,688.00 Inspect/Sewer Improvements/Lexington Park 11/21 35180 $ 3,114.00 Inspect/Sewer Improvements/Lexington Park 12/21 35537 $ 2,249.00 Inspect/Various Non-CIP Engineering Permits 12/21 35536 $ 5,632.00 58667 1994 - TRUTH BE TOLD POLYGRAPH, LLC YOLANDA GELLIS $ 205.00 PD Svc/Polygraph(1) 12/21 CYPD-2021/12 $ 205.00
58668 128063 - U S ARMOR CORPORATION $ 635.36
PD Ballistic Vest(1)/AGonzalez-Ramirez 35787 $ 635.36
58669 1333 - UC REGENTS-IRVINE $ 1,400.00
PD Svc/Assault Exam/DR #21-02314 9/29 21575 $ 700.00
PD Svc/Assault Exam/DR #21-02644 10/25 21579 $ 700.00
58670 127207 - UNDERGROUND SVS ALERT OF SO CA $ 115.60
Svc/DigAlert Tickets 12/21 1220210202 $ 115.60
58671 1139 - UNIFIRST CORP $ 772.89
Uniforms/Mats/Mops/Towels 11/21 11/21 $ 465.45
Uniforms/Mats/Mops/Towels 12/21 12/21 $ 307.44
58672 1242 - UNIFORM DEPOT, INC-MR UNIFORM $ 1,181.45
Uniform & Safety Gear/PD Trainees MZepeda & NPanella 6079 $ 650.87 Uniform/PD Aide BRosete 6078 $ 530.58
58673 100308 - UNITED MAINTENANCE SYSTEMS $ 31,377.91
Svc/Janitorial/Citywide 11/21 15062 $ 5,015.00
Svc/Janitorial/Citywide 12/21 15091 $ 5,215.00
Svc/Janitorial/Park & Rec Facilities 11/21 15065 $ 4,394.50 Svc/Janitorial/Park Restrooms(7) 12/21 15093 $ 4,945.50 Svc/Refinish Floors/Comm Center & Sr Center 12/21 15094 $ 5,282.91 Svc/Weekend Enhanced Cleaning/Civic Center & Maint 11/21 15063 $ 6,525.00 58674 122465 - US BANK $ 4,839.75
Interest/Business Assessment District 3/22 1900054 $ 4,839.75 58675 128320 - WEST-LITE SUPPLY CO INC $ 944.59
Ceiling Light Bulbs(120)/City Hall 12/13 75408C $ 261.83 Replace/LED Lamps(2)/Laurel Park 11/10 75151C $ 305.96
Replace/LED Lamps(2)/Veterans Park 12/13 75408C(A) $ 376.80 58676 1962 - WEX HEALTH INC-WEX $ 75.00
Admin Fee/FSA 12/21 0001460922IN $ 75.00

Page 15 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58677 101980 - WORTHINGTON FORD $ 10,587.53
Exhaust Sensors(2)/Retainer(1) 11/16 5133279 $ 115.28
Ignition Coils(3)/Sensor(1)/Misc 10/26 5131821 $ 363.06 Ignition Coils(7)/Spark Plugs(6) 12/1 5134250 $ 363.88
Replace/Injector/Unit #645 5131045 $ 40.73
Replace/Rear Brake Line/Unit #664 123084/1 $ 2,981.26
Replace/Rear Suspension/Unit #664 5132242 $ 264.22
Replace/Rear View Mirror/Unit #103 5132672 $ 32.13
Replace/Selector Shaft/Unit #634 5132263 $ 328.42
Replace/Temperature Sensor/Unit #621 5132255 $ 59.47
Replace/Transmission/Unit #640 122683/1 $ 5,561.86
Sensors(4) 1/3 5135724 $ 214.90
Temperature Sensors(3)/Sensor(1)/Door Handles(2) 12/7 5134589 $ 262.32 58678 0 - DE PAZ , JORGE $ 26.00
Refund/Class Changes/Karate Rfd 1/21/22 $ 26.00
58679 0 - FIGUEROA, GUILLERMINA $ 43.14
Refund/Citation #CP465218 Rfd 1/21/22 $ 43.14
58680 0 - FOZ, APRILLE $ 104.00
Refund/Karate 1/12-2/9 Rfd 1/21/22 $ 104.00
58681 0 - HUXFORD, LINDSEY $ 676.00
Refund/Facility Rental/Contract #5444 Rfd 1/21/22 $ 676.00 58682 0 - MEDINA, AMIRA $ 67.00
Refund/Gymnastics 3/3-3/24 Rfd 7/21/22 $ 67.00
58683 0 - MELIA HOMES $ 69,375.86
Refund/Consultant Fees/Cypress Town Center Rfd 1/21/22 $ 69,375.86 58684 0 - PANDE, SHIVANGI $ 1,342.00
Refund/Facility Rental/Contract #5265 & #5362 Rfd 1/21/22 $ 1,342.00 58685 0 - ROSALES POOL & SPA CONSTRUCTION $ 500.00
Refund/Pool Bond/11555 Java Street Rfd 1/21/22 $ 500.00 58686 119018 - GOLDEN STATE WATER COMPANY $ 11,837.46
Svc/Athletic Fields 11/21 11/21(A) $ 143.58
Svc/Maint Yard Landscaping 10/21 10/21(I) $ 872.83
Svc/Parks Landscaping 10/21 10/21(H) $ 3,056.83
Svc/Parkway Maint 10/21 10/21(J) $ 4,908.48
Svc/Parkway Maint 11/21 11/21 $ 1,749.62
Svc/Stanton Channel Berm 10/21 10/21(K) $ 826.98
Svc/Storm Drain 11/21 11/21(B) $ 279.14
58687 0 - SOROPTOMIST INTERNATIONAL OF CYPRESS $ 300.00 Refund/Annual Facility Deposit/Contract #4526 Rfd 6/25/21 $ 300.00 58688 128813 - CYPRESS LOCK AND SAFE $ 45.79
Recreation Keys(5) 6/17 21454 $ 45.79

Page 16 of 17 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
01/08/22-01/28/22
58689 851 - THE UPS STORE, #5882 $ 20.00
Svc/Fingerprints(1)/City 10/20 11/7/20 $ 20.00
58690 734 - CYPRESS YOUTH BASEBALL $ 6,700.00
Reissue/Reimb/Install/Scoreboards(2)/Oak Knoll Park Reimb 1/27/22 $ 6,700.00 57021 851 - THE UPS STORE, #5882 $ (20.00)
Svc/Fingerprints(1)/City 10/20 11/7/20 $ (20.00)
57144 0 - SOROPTOMIST INTERNATIONAL OF CYPRESS $ (300.00) Refund/Annual Facility Deposit/Contract #4526 Rfd 6/25/21 $ (300.00) 57169 128813 - CYPRESS LOCK AND SAFE $ (45.79)
Recreation Keys(5) 6/17 21454 $ (45.79)
58379 119018 - GOLDEN STATE WATER COMPANY $ (11,837.46) Svc/Athletic Fields 11/21 11/21(A) $ (143.58)
Svc/Maint Yard Landscaping 10/21 10/21(I) $ (872.83)
Svc/Parks Landscaping 10/21 10/21(H) $ (3,056.83)
Svc/Parkway Maint 10/21 10/21(J) $ (4,908.48)
Svc/Parkway Maint 11/21 11/21 $ (1,749.62)
Svc/Stanton Channel Berm 10/21 10/21(K) $ (826.98)
Svc/Storm Drain 11/21 11/21(B) $ (279.14)
58443 734 - CYPRESS YOUTH BASEBALL $ (6,995.00)
Reimb/Install/Scoreboards(2)/Oak Knoll Park Reimb 12/22/21 $ (6,995.00) Total EFTs $ 62,286.52 $ 62,286.52
Total Warrants 735,915.18 735,915.18
Transfer to Payroll (W1466) 727,954.08 Payroll 12/24/21-01/07/22 727,954.08 Transfer to Payroll (W1467) 664,360.78 Payroll 01/07/22-01/21/22 664,360.78 Grand Totals $ 2,190,516.56 $ 2,190,516.56

Page 17 of 17 ends

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 17.

FROM: Peter Grant, City Manager
DATE: 02/14/2022
SUBJECT: Overview of City Purchasing Policies, Practices and System

RECOMMENDATION
Receive an overview of the City's purchasing policies, practices and system.

DISCUSSION
At the January 24 City Council meeting, Council Member Marquez requested an overview of the City's purchasing policies and procedures be presented at a future City Council meeting.

The Finance department will present an overview of the City's purchasing system, processes and requirements.

Purchasing Overview
Effective public procurement systems benefit governments, citizens and private enterprises.

A highly-functioning public purchasing system results in receiving the best value for government monies, expanded public trust, reduced budget pressures and benefits to the private sector and its employees.

Municipal Code Chapter 21A establishes Cypress' purchasing system. Each department is responsible for the procurement of its goods and services, and the Finance department reviews and monitors all purchases to ensure compliance. The City invests considerable time and effort to comply with City Council-established purchasing practices and procedures. The City is committed to a rigorous purchasing system that ensures an open, competitive, transparent process for all procurements.

The City's purchasing system and practices are assessed each year as part of the annual audit. The City's outside auditors test internal controls and review compliance with the purchasing policies. The audit has never identified an instance of non-compliance nor mismanagement. The City's shrewd financial practices have resulted in special recognition for financial reporting from the Government Finance Officers Association for 35 consecutive years and have been recognized by retired State Senator Moorlach twice as Orange County's most financially sound city. Employees throughout the organization are, justifiably, proud of these accomplishments and embrace the responsibility that comes with managing public tax dollars efficiently and effectively.

Options for Direction
The City Council may consider the following direction through its Strategic Plan:

A third-party review of the purchasing system with recommendations to update and modernize.

Re-establish the full-time Purchasing Manager position that was eliminated in the mid-1990's as a cost saving measure.

Make no changes to the system.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 18.

FROM: Jon Peat, Council Member
DATE: 02/14/2022
SUBJECT: City Council Discussion Regarding Placing a Resolution to Censure Council Member Marquez for Disclosure of Closed Session Information on an Upcoming City Council Agenda

RECOMMENDATION
Council Member Peat recommends the City Council discuss placing a Resolution to Censure Council Member Marquez for disclosure of closed session information on an upcoming City Council agenda.

DISCUSSION
This item has been placed on the agenda by Council Member Peat, who will provide a verbal report.

California Government Code Section 54963 establishes that it is a violation of the Brown Act for any person to disclose confidential information acquired in a closed session. This section enumerates several nonexclusive remedies available to punish persons making such disclosures and to prevent future disclosures. California Government Code Section 54963 defines “confidential information” to mean a communication made in a closed session that is specifically related to the basis for the legislative body of a local agency to meet lawfully in closed session under this chapter.

California Government Code Section 54963 also establishes that violations may be addressed by the use of such remedies as are currently available by law, including, but not limited to: (1) Injunctive relief to prevent the disclosure of confidential information; (2) Disciplinary action against an employee who has willfully disclosed confidential information in violation of this section; (3) Referral of a member of a legislative body who has willfully disclosed confidential information in violation of this section to the grand jury.

It is not a violation of California Government Code Section 54963 to: (1) Make a confidential inquiry or complaint to a district attorney or grand jury concerning a perceived violation of law, including disclosing facts to a district attorney or grand jury that are necessary to establish the illegality of an action taken by a legislative body of a local agency or the potential illegality of an action that has been the subject of deliberation at a closed session if that action were to be taken by a legislative body of a local agency; (2) Express an opinion concerning the propriety or legality of actions taken by a legislative body of a local agency in closed session, including disclosure of the nature and extent of the illegal or potentially illegal action; or (3) Disclose information acquired by being present in a closed session that is not confidential information. California Government Code Section 54963 does not prohibit disclosures under the whistleblower statutes contained in Section 1102.5 of the Labor Code or Article 4.5 (commencing with Section 53296) of Chapter 2 of the California Government Code.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager

Cypress City CouncilFebruary 14, 2022

Cypress City Council
February 14, 2022