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AMENDED AGENDA
REGULAR MEETING
CYPRESS CITY COUNCIL
February 14, 2022
6:30 P.M.
www.cypressca.org
Council Chambers
5275 Orange Avenue
Cypress, California
AGENDA AMENDMENTS
Submitted public comments attached to Agenda Item No. 2
PUBLIC PARTICIPATION
Consistent with current COVID-19 safety guidelines, members of the public can participate in this meeting as follows:
1. Attend In-Person.
Limited first-come, first-served seating is available. All in-person attendees are required to wear a face covering regardless of vaccination status, adhere to social distancing and seating restrictions, and must be free of any symptoms associated with COVID-19.
2. Attend Virtually via Webinar.
This option provides the ability to provide live public comments during Oral Communications or Public Hearings and view slideshow presentations. Please register at https://attendee.gotowebinar.com/register/7190755888938624784 to receive an email containing a link to join the webinar. Advance registration is recommended.
3. Watch the Meeting.
The City Council meeting can be viewed live on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive
.
4. Listen to the Meeting.
The public may participate via the listen-only teleconference mode by calling (415) 930-5321 and entering Access Code 617-449-683 when prompted. No registration or audio pin is necessary.
5. Submit Public Comments Prior to the Meeting.
The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on February 14, 2022 will be added to the City Council agenda as a Consent Calendar item.
CALL TO ORDER
6:30 P.M.
Council Chambers
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Paulo Morales
Mayor Pro Tem Anne Hertz-Mallari
Council Member Frances Marquez
Council Member Scott Minikus
Council Member Jon Peat
ORAL COMMUNICATIONS
(Three minutes per speaker, unless extended by the City Council) The public may address the City Council on matters appearing on the Closed Session agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.
If you would like to address the City Council in person, please complete a Speaker's Card. If you would like to address the City Council via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise
= Unmute
Speakers providing comments in person will be called first. Speakers are requested to limit their comments to no more than three minutes.
Alternatively, comments may be submitted to [email protected] prior to 3:00 p.m. on February 14, 2022. All comments submitted via email prior to the deadline will be added to the agenda as a Consent Calendar item.
CLOSED SESSION
THREAT TO PUBLIC SERVICES OR FACILITIES
Pursuant to Government Code Section 54957
Consultation with: Cypress Police Department, Chief of Police
RECONVENE
7:00 P.M.
Council Chambers
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Paulo Morales
Mayor Pro Tem Anne Hertz-Mallari
Council Member Frances Marquez
Council Member Scott Minikus
Council Member Jon Peat
PLEDGE OF ALLEGIANCE
INVOCATION
Cypress Neighborhood Church
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
REPORT OF WORKSHOP AGENDA / CLOSED SESSION
City Manager/City Attorney
PRESENTATIONS
AT&T Infrastructure Projects Update
ORAL COMMUNICATIONS
(Limited to 30 minutes – three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.
If you would like to address the City Council in person, please complete a Speaker's Card. If you would like to address the City Council via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise
= Unmute
Speakers providing comments in person will be called first. Speakers are requested to limit their comments to no more than three minutes.
Alternatively, comments may be submitted to [email protected] prior to 3:00 p.m. on February 14, 2022. All comments submitted via email prior to the deadline will be added to the agenda as a Consent Calendar item.
PUBLIC HEARINGS
Public comments – five minutes per speaker, unless extended by the City Council.
If you would like to provide comments on a Public Hearing item in person, please complete a Speaker's Card available at the podium. If you would like to provide comments on a Public Hearing item via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise
= Unmute
Speakers providing comments in person will be called first. Members of the public providing comments via webinar are encouraged to also submit a written copy of their comments to [email protected] prior to 3:00 p.m. on February 14, 2022. This will ensure your comments are included in the public hearing record should you experience any technical difficulties during the public hearing.
Council Members should disclose communications with anyone relevant to a Public Hearing item.
1. Adopt a Resolution Establishing Lexington Park Rental Rates, Pavilion Rental Rates, Food Truck Rental Rates, and Equipment Storage Rates Prepared by:
Jeff Draper, Director of Recreation and Community Services Recommendation:
1. Conduct a public hearing to accept public testimony and written comments on establishing rental rates for Lexington Park; and
2. Adopt a Resolution approving the revised Master Fee Schedule for the Recreation and Park District to establish Lexington Park athletic field rental rates, pavilion rental rates, food truck rental rates, and equipment storage rates, including annual Consumer Price Index adjustments; and
3. Dedicate Recreation and Park District revenue arising from the revised Master Fee Schedule for Lexington Park rehabilitation, replacement, and operational costs.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.
2. Receive and File Public Comments Submitted for the February 14, 2022 City Council Meeting Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Receive and file submitted public comments.
3. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
4. Approve Minutes - Meetings of January 10, 2022 and January 19, 2022 Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Approve as submitted.
5. Receive and File the Fiscal Year 2021-22 Mid-Year Budget Report and Approve Budget Adjustments Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
1. Receive and file the FY 2021-22 Mid-Year Budget Report; and
2. Approve mid-year budget adjustments:
City
a. Increase appropriations in the General Fund by $222,910 b. Increase appropriations in the Storm Drainage Fund by $19,000 c. Increase appropriations in the Lighting District Fund by $19,000 d. Increase appropriations in the Sewer Fund by $17,710 e. Increase appropriations in the Capital Projects Fund by $22,000 f. Increase appropriations in the Information Systems Fund by $17,000 g. Increase appropriations in the Capital Replacement Fund by $10,000 h. Transfer $17,000 from the General Fund to the Information Systems Fund i. Transfer $10,000 from the General Fund to the Capital Replacement Fund j. Transfer $7,140,000 from the Pandemic Response Fund to the General Fund for eligible FY 2019-20 and FY 2020-21 revenue losses in accordance with the American Rescue Plan Act (ARPA), the City Council approved ARPA spending plan and final U.S. Treasury guidelines k. Transfer $3,300,000 from the General Fund to the Infrastructure Fund l. Transfer $3,300,000 from the General Fund to the Employee Benefits Fund m. Approve the receipt of $5,212,325 from the Park District as partial payment on the outstanding Repayment Agreements and Promissory Notes with the City n. Transfer $17,000 from the General Fund to the Information Systems Fund o. Transfer $10,000 from the General Fund to the Capital Replacement Fund Recreation and Park District
p. Transfer $5,212,325 from the Park Development Fund to the General Fund q. Approve a $5,212,325 payment to the City's Infrastructure fund to apply against the two outstanding Repayment Agreements and Promissory Notes between the City and Park District
6. Adopt the FY 2022-23 Budget Calendar
Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Adopt the Fiscal Year 2022-23 budget calendar.
7. Adopt the 2022 State and Federal Legislative Platform Prepared by:
Peter Grant, City Manager
Recommendation:
Adopt the 2022 State and Federal Legislative Platform.
8. Adopt a Resolution Authorizing Execution of Caltrans Local Assistance Documents Associated with State and Federal Grant Funds Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Adopt a Resolution authorizing the Director of Public Works to execute Caltrans Local Assistance documents associated with State and Federal grant-funded projects.
9. Adopt a Resolution Updating the Signature Authority for CalRecycle Payment Programs Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Adopt a Resolution updating signature authority from the Community Development Director to the Public Works Director for CalRecycle Payment Programs and related authorizations.
10. Adopt a Resolution and Authorize Letters in Support of Federal Per- and Polyfluoroalkyl Substances Legislation that Protects Water/Wastewater Agencies Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Adopt a Resolution and authorize letters in support of Federal per- and polyfluoroalkyl substances legislation that protects water/wastewater agencies.
11. Receive an Update on the Neighborhood Preservation Pilot Program Prepared by:
Alicia Velasco, Planning Director
Recommendation:
Receive an update on the Neighborhood Preservation Pilot Program.
12. Accept the Maintenance Yard Restroom and Locker Room Rehabilitation, Project 273 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept the Maintenance Yard Restroom and Locker Room Rehabilitation, Project 273, in the amount of $80,334.19 and approve the final payment of $4,016.71 to MEP Construction Services; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
13. Accept the Senior Center Restroom Improvements, Project 284 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept the Senior Center Restroom Improvements, Project 284, in the amount of $213,412.36 and approve the final payment of $10,670.62 to OCLA Construction; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
14. Approve an Agreement for the Salute to America Celebration Pyrotechnics Prepared by:
Jeff Draper, Director of Recreation and Community Services Recommendation:
Approve a three-year agreement with Fireworks & Stage FX America, Inc. for pyrotechnics at the annual Salute to America Celebration not to exceed $75,000 ($25,000 annually), with an option for two one-year extensions.
15. Approve the Purchase of a Showmobile
Prepared by:
Jeff Draper, Director of Recreation and Community Services Recommendation:
1. Authorize the purchase of a showmobile from Century Industries, LLC for $179,234; and
2. Appropriate $10,000 in the District’s Capital Replacement Fund; and
3. Transfer $10,000 from the District's General Fund to the Capital Replacement Fund.
16. Approve Register of Warrants, Transfers, and Wires Issued for the Period of January 8, 2022 through January 28, 2022 Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Approve the attached payment register summarized below for the period of January 8, 2022 through January 28, 2022:
Electronic Funds Transfers 10392 through 10514
Warrants 58554 through 58690
Payroll Transfers W1466 through W1467
NEW BUSINESS
None.
ITEMS FROM CITY COUNCIL MEMBERS
17. Overview of City Purchasing Policies, Practices and System Agendized by:
Frances Marquez, Council Member
Recommendation:
Receive an overview of the City's purchasing policies, practices and system.
18. City Council Discussion Regarding Placing a Resolution to Censure Council Member Marquez for Disclosure of Closed Session Information on an Upcoming City Council Agenda Agendized by:
Jon Peat, Council Member
Recommendation:
Council Member Peat recommends the City Council discuss placing a Resolution to Censure Council Member Marquez for disclosure of closed session information on an upcoming City Council agenda.
ORAL COMMUNICATIONS
(Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.
If you would like to address the City Council in person, please complete a Speaker's Card. If you would like to address the City Council via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise
= Unmute
Speakers providing comments in person will be called first. Speakers are requested to limit their comments to no more than five minutes.
Alternatively, comments may be submitted to [email protected] prior to 3:00 p.m. on February 14, 2022. All comments submitted via email prior to the deadline will be added to the agenda as a Consent Calendar item.
COUNCIL MEMBER REPORTS AND REMARKS
CITY MANAGER REMARKS
ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, February 28, 2022, beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 11th day of February, 2022. ________________________________
Alisha Farnell, City Clerk
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.