Storm Water Retention & Cleaning
Permeable Paving
Storm Water
Retention & Cleaning Maintenance Reduction
Recycled & Revised Materials
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
22 PHASE ONE: PRELIMINARY INITIALIZATION
Task 1 - Project Start-Up and Administration
1.01 Initial Kick-Off meeting
a. Review project criteria and program
objectives
b. Review procedures and design
schedule
c. Assign calendar dates to each
milestone
1.02 Data Collection
a. Prepare site survey
b. Collect utility information
c. Catalogue available documents and
plans
1.03 Perform field investigations
a. Prepare photo survey of site
b. Annotate maps with ideas from the site
review
1.04 Project Management
Task 2 - Geotechnical Report and Mapping*
2.01 Geotechnical soils report and
recommendations
2.02 Site topographic survey
* See NV5 proposal for scope of services
MEETING & DELIVERABLES
• City Staff review meeting
• Calendar schedule
• Site survey
• Geotech report
PROJECT UNDERSTANDING
David Volz Design proposes to provide the following design services to the City of Cypress for the Arnold Cypress Park Refurbishment and Expansion. Our team is well versed in development of inspired park improvement plans. Construction documents, plans and technical specifications will be prepared for the approved renovations and improvements. The following services are proposed:
PHASE TWO: CONCEPTUAL DESIGN
Task 1 - Concept plan review
1.01 Concept plan development based upon
the defined in program
a. Concept generation at DVD’s park
design studio
b. Generate initial layout sketches
c. Design consolidation with city staff
d. Prepare draft concept plans
1.02 Project Management
Task 2 - Concept Plan Review and Refinement
2.01 Concept Plan Development
a. Refinement of concept plans at DVD’s
park design studio
b. Design consolidation workshop with
city staff
c. Presentation of final concept plan and
letter report
d. Review with city staff
e. Refine plan and report
• Construction cost budget estimate
• Design development letter
report
2.02 Project Management
Task 3 - Environmental Documents*
3.01 Prepare appropriate environmental
documents
a. Prepare negative declaration, or
b. Prepare mitigated negative declaration
* See attached Psomas proposal for
scope of services
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
23 Task 4 - Master Plan and Presentation
4.01 Prepare proposed master plan at DVD
park design studio
a. Prepare rendered plan
b. Prepare letter report
c. Prepare graphics, renderings, and 3D
fly-through simulation
4.02 Master plan review
a. Present master plan to commissions
and council as required
b. Provide addenda to project letter report
c. Turn over deliverables to city
MEETING & DELIVERABLES
• Graphic Rendering & 3D Modeling
• City Meetings
• Concept Plans
• Master Plan
• CEQA documents
• City Council Presentation
SCOPE OF SERVICES
PHASE THREE: DESIGN DEVELOPMENT
Task 1 - Schedule and Budget Confirmation
1.01 Verify project schedule
1.02 Prepare updated project budget
1.03 Confirm outside agencies requirements
Task 2 - Design Development
2.01 Finalize schematic site and layout plans
2.02 Major materials selection, types and
finishes
2.03 Area detailing
2.04 Budget review and confirmation
2.05 Incorporate CEQA required mitigation
2.06 City staff presentation and review
2.07 Project Management
Task 3 - Design Development Turnover Package
3.01 Plans
3.02 Draft special provisions and technical
specifications
3.03 Catalog cuts
3.04 Product literature
3.05 Written narrative describing components,
materials, finishes, custom features, and
any related elements
3.06 PDF files of plans and specifications
3.07 Project Management
Task 4 - Water Quality Management Plan*
4.01 Prepare water quality management plan
*See NV5 proposal for scope of services
MEETING & DELIVERABLES
• Several City Staff review meetings
• Concept and Master Plan
• Project Budget Estimate
• CEQA Documents
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
24 PHASE FOUR: CONSTRUCTION DOCUMENT
DEVELOPMENT
Task 1 - Initialize Construction Documents
1.01 Schedule verification
1.02 Program review and verification
1.03 Prepare base maps
1.04 Utility coordination
1.05 Specification outline
1.06 Product and materials submittal
1.07 Project Management
Task 2 - Prepare Construction Documents
2.01 Prepare construction drawings
2.02 Prepare technical specifications
2.03 Prepare construction cost budgets
2.04 Submittal/review at 95 percent and final
documents
2.05 Project Management
Task 3 - Final Construction Documents
3.01 City project team review of work-to-date
3.02 Internal quality control review
3.03 Revise documents
3.04 Turn over of original plans and
specifications
3.05 Project Management
MEETING & DELIVERABLES
• Construction Documents
• Preliminary and final City Staff meeting
• Document Review
SCOPE OF SERVICES
PHASE FIVE: BIDDING AND CONSTRUCTION
ASSISTANCE
Task 1 - Bidding Assistance
1.01 Provide answers to pertinent pre-bid
questions
1.02 Assist the city in evaluation of bids
1.03 Project Management
Task 2 - Construction Assistance
2.01 Attend pre-construction meeting
2.02 Respond to project Requests for
Information (RFI’s)
2.03 Participate in weekly or bi-weekly
construction progress meetings
and prepare meeting minutes
2.04 Review change order request to determine
if requested change is currently in
the scope of work
2.05 Participate in the final inspection and
preparation of the punch list. Finalize and
deliver all project files to the city
2.06 Review contractors’ record drawings (“As
Built”), finalize record drawings and submit
Mylar’s to city
2.07 Project Management
MEETING & DELIVERABLES
• Construction kick-off meeting
• Construction meetings on-site (20 anticipated)
• Consultations with city construction
management as needed
• Record drawings turn over
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
25 PROJECT UNDERSTANDING
Phase One: Preliminary Investigation WK 1 WK 2 WK 3 WK 4 WK 5 WK 6 WK 7 WK 8 WK 9 WK 10 WK 11 WK 12 WK 13 WK 14 WK 15 WK 16 WK 17 WK 18 WK 19 WK 20 WK 21 WK 22 WK 23 WK 24 WK 25 WK 26 WK 27 WK 28 WK 29 WK 30 WK 31 WK 32 WK 33 WK 34 WK 35 WK 36 WK 37 WK 38 WK 39 WK 40 WK 41 WK 42 WK 43 WK 44 Task 1 - Project Start-up
Task 2 - Geotechnical Report & Mapping Assistance
PhaseTwo: Conceptual Design
Task 1 - Concept Plan Review
Task 2 - Concept Plan Review & Refinement
Task 3 - Environmental Documents Support
Task 4 - Master Plan & Presentation
Phase Three: Design Development
Task 1 - Schedule & Budget Confirmation
Task 2 - Design Development
Task 3 - Design Development Turnover Package
Task 4 - Water Quality Management Plans (WQMP)
Phase Four: Construction Document Development
Task 1 - Initialize Construction Documents (30% submittal) 30% Task 2 - Construction Documents (60% & 90% submittals) 60% 90% Task 3 - Final Construction Documents (100% submittal) 100% Phase Five: Bidding & Construction Assistance 12 Months when ready to start Work effort Milestone CIty review
JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
26 DVD has an established quality control and assurance program that we undertake for all our design services, and for this project. The Principal-in-Charge will be responsible for implementation of these Quality Control measures. The primary elements include:
• Verification that required deliverables and documents noted in the Scope of Work are provided. • A Peer Review will be conducted by our senior professional staff to solicit critical comments and verify correctness.
• Retention of documents with highlighted markings and red-line comments, and verification that required revisions are incorporated into the updated documents. • Continual assessment and tracking of project schedule and budget against baseline data. • A complete construction review for constructability and biddability of the complete PS&E package will be assigned to experienced professionals on staff prior to final submittal to our client.
Notice to
Proceed
Deliver
to Client
Project
Planning
Initialize
Project
Design
Development
Final
Design
Final
Corrections Printing
1. Project Initiation
Quality Assurance Review
• Goals and objectives defined
• Scope of work defined
• Budget identified
• Schedule established
• Problem areas identified
• Checklist prepared
2. Work Plan
Quality Assurance Review
• Goals and objectives reviewed
• Work plan reviewed
• Alternative and
preliminary solutions evaluated
• Recommended
solutions defined
3. Design Confirmation
Quality Assurance Review
• Program and materials finalized
• Recommended solutions refined
• Final design defined
• Budget review
• Checklist reviewed
4. Constructability
Quality Assurance Review
• Quality assurance check for
completeness and format
• Verification check for completeness
• Biddability and constructability
review
Cost Controls
and Quality of
Design with Rich
Detailing
Online Public
Outreach Expertise
Community
Inspired Park
Design
Award Winning
Park and Sports
Field Design
Experience
in Delivery of
Projects
Creative
Designers of
Public Spaces
PROJECT UNDERSTANDING
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
27 PROJECT UNDERSTANDING
David Volz Design will deliver a beautiful, sustainable, and creative design for the City of Cypress. Some important qualifications to consider in selecting DVD are:
• David Volz Design provides a wide range of services
to our public agency clients: site planning, budgeting
and preparation of construction documents are the
mainstays of the services we provide. Public facilities and landscape improvements we have designed are evident
in communities throughout Southern California. We have
successfully delivered award-winning public landscape
important projects in Costa Mesa, including turf corrosion projects funded by the water district grant program.
• We deliver personal, responsive services, and our office is just down the street. We will be happy to meet with the district at any time and to actively participate in on-site reviews as the construction work is underway.
• Delivering projects within our client’s expectations, budgets and time frame is our top priority. We will establish
milestones for deliverables and set precise schedules
for meetings and reviews. Our senior management will
review all submittals prior to issuance. We will provide recommendations based upon experience and expertise
for the betterment of any project assigned to DVD. These same senior DVD professionals will remain the primary
contact for the City throughout the project.
• David Volz Design assisted the City of Costa Mesa with the parkway tree guidelines and successfully obtained City
Park and Recreation Commission approvals.
• We strive to stay on top of the ever changing world of the construction industry and its pricing. We regularly analyze what is happening with projects during estimating and
bidding process to ensure that we are as close as possible to our clients’ budget. We have been very successful in tracking costs.
• Our team will be easy to work with, creative, and responsive.
We live by our mission statement to “create community”
through our designs. Together our firm will be a pro-active knowledgeable resource for your city staff.
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
28 SUBCONSULTANTS
NV5 is a provider of engineering and consulting services to public and private sectors, offering solutions through five business verticals:
Construction Quality Assurance, Infrastructure, Energy, Program Management, and Environmental. With offices located throughout the United States and the resources for world-wide delivery. NV5 helps clients develop, construct and operate a wide variety of projects.
Our offices are link to the communities we serve. NV5 plans, designs, builds, tests, and certifies the infrasturcutre that connects our communities. We take pride in helping our
clients build cost-effictive, sustainable projects that serve the needs of the communities where we live and work.
Founded in 1946, Psomas has grown into a full-service consulting firm with more than 550 employees in offices throughout California (including Pasadena), Arizona, and Utah. Ranked as one of ENR’s Top 200 Design Firms, we serve clients in the public and private sectors. We offer civil engineering, land surveying, planning and entitlements, program/construction management, environmental consulting and GIS consulting.
The cornerstone of our business approach is to focus on our clients’ long term needs and guide our strategic growth to meet those needs. Our core strength is our multi-disciplined teams of experts supported by key subconsultant experts in supporting disciplines.
Our top-notch staff produces award-winning projects for our clients through innovation, creativity and cutting-edge technical expertise.
Design West Engineering is a full-service Mechanical, Electrical, Plumbing and Energy Consulting Firm. We are founded on the philosophies of second-to-none service, environmental sensibility, and commitment to forward-thinking innovation. Established in 2000 and centered on these ideas, we have quickly grown to become one of Southern California’s most prominent and the Inland Empire’s largest MEP firms. Our office currently maintains 30 employees.
We offer a diversified range of practical experience in municipal, educational, green-building, transportation, medical, commercial, and residential building sectors. Our highly qualified and innovative engineers work in a multi-disciplined environment, each familiar with overall project requirements in addition to their specific area of expertise. We offer you the most up-to-date expertise in the latest technologies to maximize your project’s potential.
Together, we approach your project and its difficult challenges using well-designed, efficient, cost effective solutions that are tailored to your environment concerns, longevity, and constructability. 163 Technology Drive
Irvine, CA 92618
949-419-3030
225 S. Lake Avenue Suite 1000
Pasadena, CA 91101
626-351-2000
412 E. Vanderbilt Way
San Bernardino, CA 92408
909-890-3700
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
29 RESUMES
Mr. Niknafs has more than 30 years of civil engineering experience in the public and private sectors working on various capital improvement projects and has extensive experience working as a project manager and senior engineer. He has managed numerous public works and development projects, including roadways, bridges, drainage, sewer, water, underground utilities, building facilities and related infrastructure improvement projects.
Project Experience
Jim Gilliam Park Improvements
CITY OF LOS ANGELES | LOS ANGELES, CA
Project Manager. As a subconsultant to David Volz Design, Mr. Niknafs led the team providing surveying and professional engineering design services for the Jim Gilliam Park Playground Improvements project. Services provided included: obtaining and reviewing all available information pertinent to the project, such as the existing water, sewer, and storm drain improvement plans from the City, utility agencies and/ or other agencies having jurisdiction over this project to determine size and points of connection; conducting a field survey and providing design survey information as needed; preparing preliminary and final plans; managing and coordinating permit processing through the City of Los Angeles; preparation of final design improvement plans; and conducting meetings during the preliminary and final design.
Jack Hammett Sports Complex
CITY OF COSTA MESA | COSTA MESA, CA
Project Manager. Mr. Niknafs is managing the engineering design services at Jack Hammett Sports Complex (home of the L.A. Chargers Summer Training Camp) to upgrade two natural turf soccer fields to synthetic turf fields that will include a subdrain system, ADA-compliant access walks, bleachers, and shade structures.
The design also will examine the current parking circulation and capacity and make recommendations for parking lot improvements for current and future needs. The design also will include a potable water wash-down/cool-down system and appropriate retrofit of the existing irrigation.
Hesse Community Parking Lot Improvements
CITY OF RANCHO PALOS VERDES | RANCHO PALOS VERDES, CA
QA/QC Manager. Mr. Niknafs led the team providing engineering design services for the Hesse Community Park Parking Lot Improvements project. The project consisted of the design of concept plans for parking lot pavement improvements and parking lot lighting improvements. Our services included preparation of concept plans and a preliminary cost estimate for the proposed improvements and attending progress and City Council meetings as necessary. Three design concepts were provided to the City and one was ultimately selected by the City Council.
ADA Improvements at Various Parks
CITY OF CORONA | CORONA, CA
Project Manager. Mr. Niknafs managed the team responsible for providing professional engineering design services for the preparation of bid specifications, exhibits, and details for ADA improvements at various parks, including Citrus Park, Mountain Gate Park, Promenade Park, and Santana Park.
EXPERIENCE
30 years
EDUCATION
M.S. Civil Engineering
B.S. Civil Engineering
LICENSES
Civil Engineer (CA)
No. 42697
(exp. 3/31/2020)
AFFILIATIONS
American Public Works
Association (APWA)
American Society of Civil
Engineers (ASCE)
Transportation &
Development Institute
CONTACT INFO
[email protected] DAVID NIKNAFS, PE
Project Director/Lead Engineer
City of Cypress | Arnold Cypress Park Rehabilitation NV5 | 6
RESUMES
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
30 PROJECT EXPERIENCE & REFERENCE
DATES: APRIL 2018-APRIL 2019
KEY PERSONNEL: DAVID NIKNAFS, ART BISCOCHO, MOHAMED LAZIM REFERENCE: DAVID VOLZ, DAVID VOLZ DESIGN, 714.641.1300, [email protected]
JIM GILLIAM PARK IMPROVEMENTS
CITY OF LOS ANGELES
NV5 provided surveying and professional engineering design services for the Jim Gilliam Park Playground Improvements project. Services provided included: obtaining and reviewing all available information pertinent to the project, such as the existing water, sewer, and storm drain improvement plans from the City; utility agencies and/or other agencies having jurisdiction over this project to determine size and points of connection; conducting a field survey and providing design survey information as needed; preparing preliminary and final plans; and managing and coordinating permit processing through the City.
PROJECT EXPERIENCE
DATES: JANUARY 2019-JUNE 2019
KEY PERSONNEL: JEFF COOPER, DAVID NIKNAFS, ART BISCOCHO REFERENCE: ELIAS SASSOON, DIRECTOR OF PUBLIC WORKS, 310.544.5335, [email protected]
HESSE COMMUNITY PARK PARKING LOT
IMPROVEMENTS (PHASE 1)
CITY OF RANCHO PALOS VERDES | RANCHO PALOS VERDES, CA
Our team provided engineering design services for the Hesse Community Park Parking Lot Improvements project. The project consisted of the design of concept plans for parking lot pavement improvements and parking lot lighting improvements. Our services included preparation of concept plans and a preliminary cost estimate for the proposed improvements and attending progress and City Council meetings as necessary. Three design concepts were ultimately provided to the City and one was selected by the City Council.
DATES: DECEMBER 2018-DECEMBER 2019
KEY PERSONNEL: DAVID NIKNAFS
REFERENCE: BART MEJIA, CITY ENGINEER, 714.754.5378,
[email protected]
JACK HAMMETT SPORTS COMPLEX
CITY OF COSTA MESA | COSTA MESA, CA
NV5 is providing engineering design services at Jack Hammett Sport Complex (home of the L.A. Chargers Summer Training Camp) to upgrade two natural turf soccer fields to synthetic turf fields that will include a sub-drain system, ADA-compliant access walks, bleachers and shade structures. The design also will examine the current parking circulation and capacity and make recommendations for parking lot improvements for current and future needs. The design also will include a potable water wash down/cool down system and appropriate retrofit of the existing irrigation.
City of Placentia — Parque del Arroyo Verde Renovation Project NV5 | 3
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
31 RESUMES
1 Jillian Neary – Psomas
Project Manager
Jillian Neary is a Project Manager with 23 years of experience in environmental analysis and land use investigation, including 20 years in the preparation of environmental compliance documents pursuant to CEQA, NEPA, and associated State and federal regulations. She has completed documentation for both private- and public-sector clients throughout Southern California and on a wide range of projects, including tract map and master planned communities, infill development and redevelopment, General Plan updates, commercial and industrial developments, recreation projects, and flood control and water supply projects. She has expertise evaluating the potential for environmental impacts on all CEQA topics, providing particular expertise in aesthetics, agriculture resources, geology and soils, hazardous materials, parks, and water resources.
Experience
Berkshire Creek Area Improvements Project IS/MND – Pasadena, CA: Project Manager for this IS/MND, which would improve the ecological, hydrological, and recreational conditions for approximately 4.7 acres within the Oak Grove area of the approximate 1,300-acre Hahamongna Watershed Park. The project would replace damaged storm water infrastructure to stabilize the heavily degraded Berkshire Creek, construct a 50-foot timber bridge, fill in the eroded channel, and restore habitat to create sustainable long-term hydrologic conditions as well as eliminate flooding on the service road and the Berkshire Creek trail crossing. In the nearby equestrian picnic area, the asphalt paving would be removed and replaced with a permeable material within a smaller footprint that continues to provide adequate parking in this area. The southernmost portion of the existing asphalt lot would be converted to a native meadow garden. Within in the remainder of the site, the project would implement oak woodland and California sage scrub habitat restoration. Psomas also prepared the Jurisdictional Delineation Report, Biological Technical Report, Cultural Resources Assessment, and Traffic Evaluation Memorandum, and habitat restoration specifications for the project.
Viña Vieja Pickleball Courts Project IS/MND – Pasadena, CA: Project Manager for this project, which involves construction of new pickleball courts in an approximate 2.5-acre undeveloped area south of and adjacent to the 7.5- acre Vina Vieja Park at 3026 East Orange Grove Boulevard. The Project includes 12 pickleball courts (two of which would be adaptive/wheelchairaccessible), an approximately 900 square-foot restroom and storage building, and a warm-up and practice court, along with an 89-space parking lot accessed from the existing Viña Vieja Park parking lot. Additional amenities include benches, picnic tables, shade canopies, drinking fountains, bike racks, lighting, trash receptacles, and landscaping. Jillian is Project Manager as well as primary author of the IS/MND for this project.
EDUCATION
1997/BA/Geology/Indiana
University-Purdue
University, Indianapolis, IN
CERTIFICATIONS
Certificate of Completion
for LEED for New
Construction Technical
Review Workshop/U.S.
Green Building Council
Certificate of Completion
for Low Impact
Development
Seminar/American Council
of Engineering Companies
EXPERIENCE
With Psomas for 16 years;
with other firms for 6 years
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
32 DVD
Designing landscapes that create community ...
DESIGN WEST ENGINEERING, INC. RESUME
DESIGN WEST ENGINEERING
Resumes for Key Personnel
Education
BS Electrical Engineering
Cal Poly Pomona
Active Registrations
P.E. License #E19480
IESNA Board Member
Leo Maya Senior Electrical Engineer
With over a decade of electrical design and project management experience prior to joining Design West in 2005, Leo Maya has worked on a wide array of projects including large commercial and industrial buildings, health care and institutional facilities, sports field lighting, street and area lighting, golf course electrical systems, custom residences, and various dry utility designs. In 2009, Mr. Maya took over the responsibility of running the electrical production. Apart from standard electrical and lighting design, he oversees the electrical BIM design team; solar photovoltaic design; specialized analyses including arc flash, coordination studies and load flow evaluation; all low voltage applications including fire alarm, security, data and signal, and A/V systems. His continuing education in the field of the electrical engineering and lighting design, along with his membership and board position for the IESNA (Illuminating Engineers Society of North America) keep him up to date with the latest lighting and energy efficient technologies.
Beyond his technical prowess, it is Mr. Maya's dedication to maintaining long-term client relationships and his diverse background that have made him such a valuable asset to the Design West team. This dedication to customer service is evident in the work ethic and the character displayed by his whole team.
Roy Morales Project Manager & Senior Electrical Designer Roy as both project manager and senior electrical designer is in charge in developing the preliminary one line diagram for utilities submittal, review the 100% DD for compliance with NEC and local code. Roy joined the Design West team after working several years with Dream Engineering when the company was bought out in 2009. Roy brought with him expertise and relationships with many of the local Parks and Recreation agencies after providing years of reliable design and service to this clientele. His experience includes design for buildings, sports field lighting, street and median lighting, electrical distribution, communications distribution (copper & fiber optic), commercial buildings, industrial buildings, large residential units and energy conservation projects.
Small Business Certification
Design West Engineering is a certified Small Business Enterprise (SBE) with the state Department of General Services, reference number 47289.
building sectors. Our highly qualified and innovative engineers work closely together in this multi-disciplined environment. Each is familiar with the overall project requirements in addition to their specific area of expertise. Because of our commitment to second-to-none service, we have become recognized in this industry for our commitment to forward thinking innovation and environmental sensibility. We offer you the most upto-date expertise in the latest technologies to maximize your projects potential.
Resumes for Key Personnel
Leo Maya, Principal Electrical Engineer
With over 20 years of electrical design experience, Leo has been a key part of Design West since 2005. Leo has worked on a wide array of projects including large commercial and industrial buildings, health care and institutional facilities, sports field lighting, street and area lighting, golf course electrical systems, custom residences, and various dry utility designs. His dedication to maintaining long-term client relationships and his diverse electrical background have made him the natural selection to head up out Electrical Department in 2009. Leo’s membership and board position for the IESNA (Illuminating Engineers Society of North America), keep him up to date with the latest lighting and energy efficient technologies. Leo is an ongoing student of Electrical Engineering at Arizona State University and holds a CA Electrical PE License.
Roy Morales, Electrical Department Head
Roy has relationships with many of the local agencies after providing years of reliable design and service to this clientele. His experience includes design for buildings, sports fields, street lighting, and solar photovoltaic systems. Roy is a Senior Project Manager as well as the Electrical Department Head for the San Bernardino office. Roy joined the Design West team after working several years with Dream Engineering when the company was bought out in 2009. Roy brought with him expertise in electrical applications including parks and street projects after providing years of reliable design and service to this clientele. His greatest sector of work is with municipal clients. Roy is a proven team leader both in how he runs his teams internally and how he runs his project teams when working with clients.
Arcadio Nungaray, Project Manager
Arcadio joined Design West in 2010 as an Electrical Project Designer and has operated a Project Manager since 2015 with a project team including 3 supporting staff. As a resident design software expert, Arcadio also serves the team as CAD Manager and Bluebeam Manager. Arcadio excels at fast pace and rapid turnaround projects. His body of work is largely focused on parks and recreation facilities, government buildings, department of defense work, NASA, and solar photovoltaics. He is known for his responsiveness and thorough communication.
Arcadio maintains his project deadlines in a resourceful and competent manner for each of his clients.
RESUMES
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
33 PROJECT EXPERIENCE & REFERENCE
Design West Engineering – Relative Experience
Parks and Park Facilities
Stanton Central Park
Electrical design for a new Sports Park including
lighting 2 Baseball and 2 Soccer Fields, swimming
pool, skate park, parking lot, pedestrian walkways,
shelters, concession stand, and restrooms.
South Gate Park
Electrical design for major of renovation of central
park through 5 phases including new switchgear
being installed to replace existing old gear, new
walkway lighting and controls.
Hogan Park in Lawndale
Electrical design for new community park including
all new security lighting, restroom and office
building, and new electrical service.
College Park in Chino
Electrical design for new community park including
lighting for basketball, picnic area and play areas,
general walkway, and parking lot security lighting.
Discovery Park in McFarland
Electrical design for a new park including security
lighting, restroom building and water play area.
Stoddard Park in Anaheim
MEP design for restroom building addition and
remodel with new ADA pathways and ramp.
Vila Borba Park in Chino Hills
MEP design for restroom building
Sage Park in Anaheim
MEP design for restroom building.
Frontier Park in Tustin
Electrical design at existing park for lighting
improvements including new panel and lighting
controls adjacent to new exercise equipment area.
Bud Bender Park in Rialto
MEP design for park rehabilitation including new
sports lighting at 2 baseballs fields, parking lot
lighting, security lighting, and restroom/snack bar.
Hamel Park in Beverly Hills
Electrical design for a new community park with
walkway lighting, parking lot, a restroom building.
Miller Park Amphitheater in Fontana
MEP design for a new 12,000 square foot two level
building includes a full amphitheater stage
including concessions and kitchen areas.
Kahler-Russell Park in Covina
Complete MEP design for the approximate 12,000
square foot community center at the city park.
Project included verification of existing electrical
service and providing new service where needed.
TeWinkle Park in Costa Mesa
Complete electrical design for security lighting and
sports area lighting.
San Sevaine Park in Fontana
Electrical and Plumbing Design Basketball courts,
parking lot and walkway lighting, and restrooms.
De Oro Park in Coachella
Electrical design to renovate existing park including
new restroom, security lighting, and pedestals.
Grand Terrace Park in Grand Terrace
Electrical design for new security lighting, parking
lot lighting and power to new restroom.
ARNOLD CYPRESS PARK EXPANSION, CITY OF CYPRESS DVD
DVD
03/16/2021
Cornerstone Specialty Insurance Services, Inc.
14252 Culver Drive, A299
Irvine CA 92604
Tina Cowie
(714) 731-7700 (714) 731-7750
[email protected]
DAVID VOLZ DESIGN LANDSCAPE ARCHITECTURE, INC.
151 Kalmus Drive, Ste. M-8
Costa Mesa CA 92626
RLI Insurance Company 13056
Great American Insurance 16691
21/22 COVERAGES
A
ADDTL INSURED / PRIMARY
BLANKET WVR OF SUBRO PSB0001408 03/14/2021 03/14/2022
2,000,000
1,000,000
10,000
INCLUDED
4,000,000
4,000,000
A PSB0001408 03/14/2021 03/14/2022
2,000,000
A Y PSW0001346 03/14/2021 03/14/2022 1,000,000
1,000,000
1,000,000
B Professional Liability
Claims Made DPP4204131 03/14/2021 03/14/2022
Each Claim $2,000,000
Annual Aggregate $2,000,000
Evidence of coverage in force. Contractual insurance requirements will be addressed at the time the contract is awarded.
FOR PROPOSAL PURPOSES ONLY PLEASE CONTACT
CORNERSTONE SPECIALTY
TO VERIFY COVERAGE IN FORCE
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS
NON-OWNED
OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH- STATUTEPER
(MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY)
POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR
CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $
DAMAGE TO RENTED
PREMISES (Ea occurrence) $
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PROJECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
CERTIFICATIONS
DVD
Certification Type Status From To
SB(Micro) Approved 10/16/2019 11/30/2021
SB-PW Approved 10/16/2019 11/30/2021
Printed on: 12/17/2019 1:33:42 PM
To verify most current certification status go to: https://www.caleprocure.ca.gov Office of Small Business & DVBE Services
Certification ID: 25194
Legal Business Name:
David Volz Design Landscape Architects Inc
Doing Business As (DBA) Name 1:
David Volz Design
Doing Business As (DBA) Name 2:
Address:
151 Kalmus Drive
M-8
Costa Mesa
CA 92626
Email Address:
[email protected]
Business Web Page:
www.dvolzdesign.com
Business Phone Number:
714/641-1300
Business Fax Number:
Business Types:
Service
Stay informed! KEEP YOUR CERTIFICATION PROFILE UPDATED! -LOG IN at CaleProcure.CA.GOV
Questions?
Email: [email protected]
Call OSDS Main Number: 916-375-4940
707 3rd Street, 1-400, West Sacramento, CA 95605
CERTIFICATIONS
DVD
David Volz
Jul 19, 2019 - Jul 22, 2021
Certificate # 01176
CERTIFICATIONS
DVD
August 26, 2019
RE: Recommendation in Support of David Volz Design Landscape Architects, Inc.
To Whom It May Concern:
David Volz Design has provided high quality design and consulting services to the City of Garden Grove for many years. They have provided park planning, provided leadership at public outreach meetings, provided creative park design, developed construction documents and provided construction period services on several park projects.
Our latest project was Woodbury Park renovation, included a high level of design and a team of sub-consultants under David Volz Designs’ contract. This project is was a part of the city’s Prop 68 Grant application.
DVD has always provided the City of Garden Grove with high quality professional service for these projects and many others. I highly recommend David Volz Design to your agency.
Sincerely,
John Montanchez
Community Services Director
[email protected]
714-741-5214
LETTER OF RECOMMENDATIONS
“David Volz Design has
always provided the
City of Buena Park with
high-quality professional
services for these
projects and many
others.”
“DVD’s team designed water
efficient, easy to maintain, and
visually pleasing improvements
that enhanced the city’s green
spaces and public landscapes.”
“I recommend David Volz
Design to any agency
looking for creative and
professional landscape
architectural services.”
“DVD’s team welcomed
community input at a number
of outreach gatherings
to design creative and
interactive play areas and
inviting green spaces for both
projects.”
DVD
City of South Gate
Parks & Recreation Department
WWW.CITYOFSOUTHGATE.ORG
Parks Make Life Better!
August 21, 2019
RE: Recommendation in Support of David Volz Design Landscape Architects, Inc.
To Whom It May Concern:
David Volz and his team at David Volz Design have provided superior service to the City of South Gate on a variety of projects to improve our parks over the last twelve years. From Master Planning and Community Outreach to providing creative, sustainable and usable designs that enhance our community and excite our park goers, David Volz Design has consistently met all expectations.
Please feel free to contact me if you have any specific questions or would like additional information.
We have had nothing but the best experiences with DVD and would enthusiastically recommend them to anyone looking for a top-quality landscape design firm for you public project.
Sincerely,
Paul L. Adams,
Director of Parks & Recreation
323-563-5478
[email protected]
LETTER OF RECOMMENDATIONS
“DVD’s team welcomed
community input at a number
of outreach gatherings
to design creative and
interactive play areas and
inviting green spaces for both
projects.”
“A community outreach event
... was well attended and
partcipants commended on
how well DVD conducted
the meeting and provided
information regarding the
design concepts for the park.”
“DVD has always provided
the City of Paramount with
high quality professional
service and I would highly
recommend David Volz
Design to any agency.”
“From Master Planning
and Community Outreach to
providing creative, sustainable
and usable designs that enhance
our community and excite our
park goers, David Volz Design has
consistently met all expectations.”
DVD
LETTER OF RECOMMENDATIONS
“Stanton Central park is an
outstanding DVD designed park.
The park has received accolades
from the community and design
awards from APWA and California
Park and Recreation Society. DVD
also designed Harry M. Dotson
Park which also received awards
from APWA.”
“We selected David Volz
Design because they have
created many award winning
unique park designs for other
public agencies. ”
Request for Proposals
Design for Arnold Cypress Park Rehabilitation
Presented to:
City of Cypress
Public Works Department
November 10, 2021
Prepared By:
RHA Landscape Architects - Planners, Inc.
6800 Indiana Avenue
Suite 245
Riverside, CA 92506
951 - 781 - 1930
www.rhala.com
Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Table of Contents
Table of Contents
Cover Letter 1
Firm Organization, Credentials, Background 2
Experience 4
Project Understanding and Management Approach 36
Fees Schedule (Separate PDF file)
6800 INDIANA AVENUE, SUITE 245, RIVERSIDE, CALIFORNIA 92506 (951) 781 - 1930 LICENSE #1512 FAX (951) 686 - 8091 E - MAIL: [email protected] November 10, 2021
Nick Mangkalakir
Assistant City Engineer
City of Cypress
Public Works Department
5275 Orange Avenue
Cypress, CA 90630
RE: REQUEST FOR PROPOSALS
DESIGN FOR ARNOLD CYPRESS PARK REHABILITATION
Dear Nick and Consultant Selection Committee,
RHA Landscape Architects-Planners, Inc. is very pleased to submit this proposal for Design for Arnold Cypress Park Rehabilitation. We have successfully completed many park rehabilitation and improvements projects for other cities throughout California and look forward to working with you and your team on the successful rehabilitation of Arnold Cypress Park. We are excited about working with the City of Cypress on this project and understand the city’s expectations for us from the pre-proposal meeting, the RFP, and visiting other rehabilitated projects in the city.
We have assembled a strong team for this project consisting of BKF Engineers, BOA Architecture, JCA Engineering (electrical), Converse Consultants (geotechnical), and LSA Associates for the optional environmental services. We have also included Dick Fisher on our team to ensure that the community input he helped to gather and represent in the concept phase is carried through in the design development and construction documents. He also brings over 40 years of park design experience with agencies throughout Southern California.
The management, and primary contacts, authorized to speak for the firm during the evaluation process are Doug Grove, RLA, LEED AP and Greg Meek RLA, CPSC; both licensed Landscape Architects who are extremely experienced providing exceptional landscape architectural services to cities and public agencies. We can be reached at the telephone numbers and email addresses below.
Doug Grove [email protected] (951) 781- 1930 ex 121
Greg Meek [email protected] (951) 781- 1930 ex 122
We look forward to working with you on this exciting project! Cordially,
RHA Landscape Architects-Planners, Inc.
Doug Grove, RLA, LEED AP
President
Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Firm Organization, Credentials, Background
Firm Organization, Credentials, Background
Established in 1979, RHA Landscape Architects-Planners partners with public agencies, land developers, home builders, engineers, and architects to provide site planning and design services for a wide range of public and private spaces including the design of over 200 parks and recreation facilities.
Our staff is available to work on this project and will be available as needed. The hours anticipated for this project for each task is included in our fee schedule. Our well qualified team that we have assembled for this project includes the following firms:
BKF Engineers Survey, Civil Engineering, Grading, and Drainage BOA Architecture Architecture, Restroom ADA evaluation, and Asbestos investigation JCA Engineering Electrical and Lighting
Converse Consultants Geotechnical
LSA Associates Environmental Services
Richard Fisher Principal Planner
Our mid-sized office with qualified and experienced staff ensures that you will receive exception and personalized service. We like to create an environment that feels like we are an extension of the City Staff.
Our goal is to always make staff look good to the people they report to; the public, the Commissions, and the City Council.
We look forward to working with the City of Cypress!
Kathy Beatty
Office Manager
Accounting
David Black
Andrew Lytle
Project Captain
Landscape Designer
Project Team Organizational Chart
Greg Meek
LEED AP
Project Manager
Landscape Designer
Project Manager
Landscape Architect
Jennifer Salazar Lauren McHugh
Doug Grove
Project Manager
Landscape Architect
President
Landscape Architect
Principal
Landscape Architect
2 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Firm Organization, Credentials, Background
References
Linda Reich, Director (909) 334-3491
Carolyn Baltzer, Projects Manager [email protected] CITY OF CHINO (909) 334-3401
Community Services [email protected]
13220 Central Avenue
Chino, CA 91710
Cheryl Ebert, P.E. (310) 524-2321
CITY OF EL SEGUNDO [email protected]
401 Sheldon Street
El Segundo, CA 90245
Alex Qishta, P.E., Interim DPW/City Engineer (909) 384-5019 CITY OF SAN BERNARDINO [email protected]
Public Works Department
201 N E Street, Suite 200
San Bernardino, CA 92401
Alfredo Hernandez, Senior Engineering Technician (526) 567-9512 City of Whittier [email protected]
Public Works Department
13220 Penn Street
Whittier, CA 90602
John Martin, Executive Director (626) 483-2416
KARE YOUTH LEAGUE [email protected]
5150 Farna Avenue
P.O. Box 662080
Arcadia, CA 91066-2080
Nicole Jones, Projects Manager (661) 723-6173
CITY OF LANCASTER [email protected]
Parks, Recreation and Arts Department
44933 Fern Avenue
Lancaster, CA 93534-2461
Sheila Pautsch, Director (626) 403-7362
CITY OF SOUTH PASADENA [email protected]
Community Services Department
1102 Oxley Street
South Pasadena, CA 91030
Ms. Pamela Galera, Director (951) 826-2055
CITY OF RIVERSIDE [email protected]
Parks, Recreation & Community Services Department
6927 Magnolia Avenue
Riverside, California 92506
3 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
Experience
Rancho Jurupa Regional Sports Complex
RHA lead a multi-disciplinary design team in the design of a 40 acre sports complex directly across the street from Rancho Jurupa Park detailed on the previous page. The site includes 4 full size synthetic turf soccer fields, 11 natural turf soccer fields in varying sizes, restroom and concession building, storage building, playground, picnic shelters, pathways, perimeter fencing and parking for RV’s and over 400 cars.
On-site bio-swales and permeable pavers in a portion of the parking lot were used to address requirements in the WQMP.
Client: Riverside County EDA
Contact: Rebecca McCray- (951) 955-8764
Construction Cost: $10,500,000
Principal-in-Charge: Doug Grove
4 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
5 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
Kare Park (Kare Youth League)
RHA lead a design team in the preparation of Preliminary Planning and Construction Documents for a 16 acre youth sports complex in Irwindale. The site design included 1 lighted baseball field, 1 lighted football/soccer field, 3 softball/baseball fields, restroom building, 4 lighted full court basketball, playground, drought-tolerant native planting, central courtyard with fountain, 5 portable buildings converted to offices and program rooms, and on-site parking for 163 cars. All storm drain water was designed to be held in subterranean drainage vaults for percolation back into the water table. A state of the art sewer filtration system was installed to clean the effluent water prior to passage into the sewer leach fields. The site serves the youth sports programs of Kare Youth League and is also available for rent for residents in the greater San Gabriel Valley and beyond. The design process included meetings with the city and Kare Youth League staff and coaches.
Client: Kare Youth League
Contact: John Martin, Executive Director - (626) 483-2416 Construction Cost: $8,000,000
Principal-in-Charge: Doug Grove
6 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
American Heroes Park
RHA lead a design team in the preparation of Preliminary Planning and Construction Documents for a 14 acre downtown park in Lancaster. The site design included 2 ballfields, 2 soccer fields, restroom building, 3 full court and 1 half court basketball, other hard court games, playground, central plaza with raised gazebo and trellis structures, veterans’ memorial, public plaza with gazebo for weddings and special events, drought-tolerant native planting and on-site parking for 127 cars. The site also serves the students in the Seventh Day Adventist School on the west and the Sacred Heart School on the east. The design process included meetings with local community groups, city staff and representatives from the Seventh Day Adventist School and Sacred Heart Church/School. The sports fields and courts serve the school children during the morning and early afternoon hours and the public during the late afternoon and evening hours. Portions of the park are open to the public at all hours of the day.
Client: City of Lancaster
Contact: Nicole Jones, Public Works Analyst - (661) 723-6173 Construction Cost: $5,000,000
Principal-in-Charge: Doug Grove
7 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
Nicholson Park
RHA is currently working with the City of San Bernardino on the renovation/rehabilitation of Nicholson Park. This is very similar to Arnold Cypress Park in that existing park facilities will be demolished including buildings with lead/asbestos abatement, working around exiting trees, etc. The new design includes a full size ballfield, a Miracle League Field, all-inclusive playground, new parking, shaded bleachers, large picnic shelter, splash pad, dog park, exercise stations, new concession and equipment room building, and renovated restroom building. Construction documents are currently being prepared and construction is expected to begin in summer 2022.
Client: City of San Bernardino
Contact: Alex Qishta, Interim DPW/City Engineer - (909) 384-5019 Construction Cost: $8,300,000
Principal-in-Charge: Greg Meek
8 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
Carriage Crest Park
RHA is currently working with the City of Carson on an expansion of Carriage Crest Park. The project adds 10 acres of park land as well as renovation of the existing park to provide two ballfields, multi-purpose turf area for third ballfield and soccer fields, dog park, all-abilities playground, exercise station area, basketball courts, community center renovation, new parking lots, and a DG walking path. The project is currently waiting on funding.
Client: City of Carson
Contact: Robert Lennox - (310) 847-3571
Construction Cost: $11,800,000
Principal-in-Charge: Doug Grove
9 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
James Woody Park
RHA is currently working with the Town of Apple Valley on the renovation of James Woody Park. This is similar to Arnold Cypress Park in that a portion of the existing park facilities will be demolished while maintaining as many existing trees as possible. The remainder of the site will be renovated with new irrigation, turf, etc. The new design will provide two new ballfields, batting cages, restrooms, pickleball courts, basketball courts, skatepark renovation and expansion, dog park, all-abilities playground, picnic shelters, new parking lots, and a DG walking path. The project is currently waiting on funding.
Client: Town of Apple Valley
Contact: David Coleman - (760) 240-7000 x7885
Construction Cost: $8,500,000
Principal-in-Charge: Doug Grove
10 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
Over the course of the firm's 46 years of work in Southern California, RHA has garnered a number of prestigious awards from a variety of organizations, including the American Society of Landscape Architects, the American Planning Association, and the California Park and Recreation Society (CPRS).
The firm garnered CPRS awards for Excellence in Park &
Facility Planning for the Cities of Upland (McCarthy Park), Riverside (White Park), Norco (Pikes Peak Park), Riverside County (Ranch Jurupa Park), and Carson (Dolphin Park AllAbilities Playground). Pikes Peak Park was also given an APWA (American Public Works Association) award of
excellence.
RHA takes pride in preparing documents that result in
minimal to no change orders during the construction of the project. Our park projects typically have less than 1%
change orders resulting from design errors and/or omissions.
RHA strives and accomplishes this low change order percentage through a thorough in-house plan check process that involves the project Principal-in-Charge as well as another review by a principal and/or senior project manager. If and when issues do arise during construction, RHA works diligently to resolve the matter within 48 hours so that the construction can continue to move forward without incurring additional costs for delays.
Project scheduling is an important part of the plan
preparation. RHA utilizes Microsoft Project to prepare a detailed project schedule at the beginning of the project and updates the schedule on a regular basis to insure the project is completed on time. While we do not have control over agency reviews and internal agency schedules and priorities, we strive to complete our portion of the work in a timely manner per the project schedule to keep the project moving in a positive direction.
The ability to accurately project the cost of a park
development is a very critical step in the preparation of park construction documents. The cost of re-bidding a public park project if the bids come in too high can be extreme for a City already operating on a tight budget. We are constantly
updating our computer-based cost estimating program with the latest price information from our most recently bid projects. RHA typically bids 3-4 projects per year which enables us to keep up-to-date cost estimate numbers for a variety of park projects.
Refer to the Project Understanding and Management
Approach section for examples of our project schedules and cost estimating.
Moreno Valley Soccer Facility
Moreno Valley
Rancho Jurupa Regional Sports Park
Jurupa Valley
Dolphin Park All-Abilities Playground
Carson
11 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
Doug Grove, RLA, ASLA, LEED® AP
President
Education:
BS/1985/Landscape Architecture/
Cal State Polytechnic University, Pomona
Active Registration:
1987/Landscape Architect/2799/State of California
LEED Accredited Professional – United States Green Building Council (USGBC) Mr. Grove is President, Principal Landscape Architect, and LEED Accredited Professional with RHA Landscape Architects-Planners, Inc. He graduated from California State Polytechnic University, Pomona in 1985 and holds a Bachelor of Science degree in Landscape Architecture. A professional Landscape Architect for over 36 years, his wide range of experience in the public works sector includes in the design and project management of hundreds of park projects as well as housing development, streetscape, institutional and commercial projects.
Mr. Grove has established his ability to work efficiently and professionally throughout all aspects of project development. His extensive experience has included management and design of projects from preliminary phases to construction documents, and coordination and observation of project installation.
He has been responsible for coordinating public meetings, design development, and approval on numerous public works and parks projects as well as following through with obtaining all other necessary approvals needed for final drawing and project completion.
Mr. Grove serves on the California Park and Recreation Society (CPRS) State Board of Directors as the VicePresident and the CPRS District 11 Board of Directors as the Administrators Section Representative. He also serves on the Board of Directors for the California Turf and Landscape Foundation at the University of California, Riverside and the Building Industry Association (BIA) Riverside County Board of Directors.
He is a past President of the CPRS State Development and Operations Section and a past Board Member for the United States Green Building Council – Inland Empire (USGBC-IE).
Representative projects include (partial list):
Community and Sports Parks
• La Palma Park, City of Anaheim
• Torrance Park, City of Torrance
• Yorba Park, City of Orange
• Oak Park Sports Fields, Pleasant Hill Recreation & Parks District • Columbia Park, City of Torrance
• Santa Fe Dam Sports Park, City of Irwindale (Kare Youth League) • Fergusson Park, City of Rialto
• Rancho Jurupa Regional Sports Complex (synthetic turf), County of Riverside • Rancho Jurupa Park – RV Park, Water Play & Miniature Golf, County of Riverside • Moreno Valley Community Park – Soccer Field Renovations (synthetic turf), City of Moreno Valley 12 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
• Harveston Community Park, City of Temecula
• Lancaster Youth Ball Fields (13 fields), City of Lancaster • American Heroes Park, City of Lancaster
• Citrus Community Park, City of Corona
• John Anson Ford Renovation, City of Bell Gardens
• Hunter Community Park, City of Riverside
• Reid Park Expansion, City of Riverside
• Domenic Massari Park, City of Palmdale
• Whit Carter Park, City of Lancaster
• Orange Terrace Community Park, City of Riverside
• Shadow Mountain Park, City of Moreno Valley
• Tierra Bonita Park, City of Lancaster
• Live Oak Park Renovation, City of Temple City
• March Air Force Base Regional Park, MAFB Joint Powers Authority • Schabarum Park Renovation, County of Los Angeles
• Ardmore & Shatto Parks Renovation, City of Los Angeles • South Community Center Park, Town of Yucca Valley
• Bryant Street Park, City of Yucaipa
• Rawley-Duntley Park, City of Lancaster
• Cactus Basin (Jerry Eaves) Park, City of Rialto
• Centennial Park, City of Redlands
• Cardiff-by-the-Sea Sports Complex, City of Encinitas
• Kern Desert Regional Park, City of Ridgecrest
• Park Arroyo, City of El Monte
• Andulka Park, City of Riverside
• Indio Community Center/Park, City of Indio
• La Sierra & Hunt Parks, City of Riverside
Neighborhood Parks
• Dolphin Park Inclusive Playground, City of Carson
• Shadow Mountain Park Inclusive Playground, City of Moreno Valley • Moreno Valley Community Park Skatepark, City of Moreno Valley • Jane Reynolds Skatepark, City of Lancaster
• Lee Owens Park, City of Whittier
• Acacia and Washington Parks , City of El Segundo
• Monte Vista Park, City of Chino
• Celebration Park, City of Ontario
• Rimgate and Tamarisk Park Renovations, City of Lake Forest • Concourse and Mountain View Park Renovations, City of Lake Forest • Norco Ridge Ranch Park, City of Norco
• Stagecoach Park, City of Corona
• Machris Park, Town of Yucca Valley
• Hi-Desert Park, Town of Yucca Valley
• San Antonio Park, City of Upland
13 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
Greg Meek, RLA
Principal
Education
BA/1979/Landscape Architecture
Texas A&M University
Performance Leadership – DunkinWorks 2016
Resolve - Negotiations training – Agreement Dynamics Inc. 2017
Active Registration
Landscape Architect/2484/State of California
Certified Playground Safety Inspector (CPSI)
Mr. Meek is a Principal Landscape Architect with RHA Landscape Architects-Planners, Inc. He graduated from Texas A&M and holds a Bachelor of Arts degree in Landscape Architecture. A professional Landscape Architect for over 36 years, his wide range of experience in the public works sector includes 3 years as the Senior Landscape Architect for the City of San Jose, the tenth largest city in the United States and 10 years of experience as a park development coordinator for various cities in California. He has been responsible for managing Park Dwelling and Park Impact fees, preparing and monitoring agency capital budgets, planning and managing agency capital improvement program, developing requests for services, agreements, and contracts, negotiating fees for services, preparing contracts, and managing staff and contractors.
Mr. Meek’s experience in the private sector has included business development, client and project management, preparing budgets and cost estimates as well as the design of sports parks, neighborhood parks, schools, and streetscape projects. He has also provided consultant plan checking services for the cities of Diamond Bar and Palm Desert as well as in his capacity as landscape architect at the cities of Fullerton, San Jose, and San Mateo.
Representative projects include (partial list):
• Elysian Park, City of Los Angeles
• Marine Park, City of Santa Monica
• Lucinda Garcia Park, City of Monrovia
• Lee Owens Park, City of Whittier
• Dolphin Park Inclusive Playground, City of Carson
• Acacia and Washington Park, City of El Segundo
• Hayward Square Park, City of San Mateo
• Beresford Park, City of San Mateo
• Martin Luther King Park, City of San Mateo
• Lake Cunningham Bike Park/ Extreme Sports
Park, San Jose
• Grand Terrace Fitness Park, Grand Terrace
• Bagdouma Park Renovation Project, City of
Coachella
• Dateland Park Renovation Project, City of Coachella
• Stratham Homes Neighborhood Park – Jurupa
• Eastside Park Phase II Improvements, City of Yorba
Linda
• Community Park Improvement Project, Poway,
California
• Camp Little Bear, Themed Park Development, Bell
• Clarington and Mandeville Parks and Play Area
Renovation Projects, Laguna Hills
• Four Park Play Area Renovation Projects, Gardena
• Vista Community Sports Complex, City of Vista
• South Gate Park Renovation and Beautification, South
Gate
• Washington Street Park Development, Diamond Bar
14 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
RHA has completed the design of over 200 parks ranging from 2 acre Neighborhood Parks to 100 acre Regional Parks as shown on the following pages.
REGIONAL PARKS/FACILITIES
• Ruben S. Ayala Park 100 acres City of Chino
• Rancho Jurupa Regional Park 70 acres County of Riverside • California Citrus State Historic Park 400 acres City of Riverside/ State of California
• March Air Force Base Regional Park 200 acres March Joint Powers Authority • The California Speedway 525 acres Penske Motor Sports • Pechanga Resort and Casino 146 acres Pechanga Band of Luiseño Indians
SPORTS FACILITIES & COMMUNITY PARKS
• Kare Park 14 acres Kare Youth League (Irwindale)
• Poinsettia Park Expansion 42 acres City of Carlsbad
• Pine Avenue Park Expansion 8 acres City of Carlsbad
• Aviara Community Park Expansion 24 acres City of Carlsbad • Grape Day Park 30 acres City of Escondido
• Fergusson Park 10 acres City of Rialto
• Lancaster Youth Ball Fields 60 acres City of Lancaster • Rancho Jurupa Regional Sports Park 40 acres County of Riverside • Whit Carter Park 60 acres City of Lancaster
• American Heroes Park 5 acres City of Lancaster
• Harveston Community Park 20 acres City of Temecula
• Orange Terrace Community Park 30 acres City of Riverside • John Anson Ford Park 48 acres City of Bell Gardens
• Live Oak Park 15 acres City of Temple City
• South Community Park 60 acres Town of Yucca Valley
• Amigo Park 10 acres County of Los Angeles
• Machris Park 10 acres Town of Yucca Valley
• Morrison Park 25 acres City of Moreno Valley
• Pico Park 10 acres City of Grand Terrace
• Riverside Sports Organization & Athletic Fields 60 acres Riverside Sports Organization • Moreno Valley Community Park 18 acres City of Moreno Valley • Lancaster City Park (Big 8 Sports Complex) 60 acres City of Lancaster • San Antonio Park 15 acres City of Upland
• Citrus Community Park 20 acres City of Corona
• Hunter Community Park 20 acres City of Riverside
• Reid Park 20 acres City of Riverside
• Mountain Gate Park 24 acres City of Corona
• Northwest Park 20 acres City of Rialto
• Story Park 7 acres City of Alhambra
• Cabazon Park 9 acres County of Riverside
• Woodbridge Community Park 22 acres City of Irvine
15 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
• Shadow Mountain Park 10 acres City of Moreno Valley
• Bryant Street Park 16 acres City of Yucaipa
• Tierra Bonita Park 30 acres City of Lancaster
• Rawley-Duntley Park 20 acres City of Lancaster
NEIGHBORHOOD PARKS
• Lee Owens Park Playground and Splash Pad 8 acres City of Whittier • Monte Vista Park Restroom and Splash Pad 8 acres City of Chino • Celebration Park 5 acres City of Ontario
• Norco Ridge Ranch Park 1 acre City of Norco
• Stagecoach Park 5 acres City of Corona
• Jameson Park 13 acres City of Corona
• Pablo Apis Park 5 acres City of Temecula
• Pikes Peak Park 8 acres City of Norco
• Electric Park 5 acres City of San Bernardino
• McCarthy Park 5 acres City of Upland
• Prime Desert Woodland Pavilion 3 acres City of Lancaster • Maul Park 10 acres County of Riverside
• Eller Park 8 acres County of Riverside
• Jacobs Park Tennis Courts 0.5 acres Town of Yucca Valley • Hi-Desert Park 5 acres Town of Yucca Valley
• John F. Kennedy Park 7 acres City of Moreno Valley
• Wimbledon Park 3.5 acres City of Costa Mesa
• Bob McLeod Park 3 acres City of Chino
• Jacobs Park 5 acres City of Cerritos
• Liberty Park 3 acres City of Chino
• Cresta Verde Park 5 acres City of Corona
• River Road Park 6 acres City of Corona
• Coyote Canyon Park 5 acres City of Rancho Cucamonga
• Spruce Avenue Park 5 acres City of Rancho Cucamonga
• Northwest Park 6 acres City of Rialto
• Montecito Ranch Park 10 acres County of Riverside
EXISTING PARK REHABILITATION
• Lee Owens Park Playground and Splash Pad 8 acres City of Whittier • Monte Vista Park Restroom and Splash Pad 8 acres City of Chino • Poinsettia Park Expansion 42 acres City of Carlsbad
• Pine Avenue Park Expansion 8 acres City of Carlsbad
• Aviara Community Park Expansion 24 acres City of Carlsbad • Grape Day Park 30 acres City of Escondido
• Tamarisk Park 8 acres City of Lake Forest
• Rimgate Park 7 acres City of Lake Forest
• Concourse Park 5 acres City of Lake Forest
• Mountain View Park 5 acres City of Lake Forest
• Moreno Valley Community Park 18 acres City of Moreno Valley 16 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
• Hillcrest Park 50 acres City of Fullerton
• John Anson Ford Park 48 acres City of Bell Gardens
• Hunter Community Park 20 acres City of Riverside
• Reid Park 20 acres City of Riverside
• Live Oak Park 15 acres City of Temple City
• Machris Park 10 acres Town of Yucca Valley
• Pablo Apis Park 5 acres City of Temecula
• Amigo Park 10 acres County of Los Angeles
• Cresta Verde Park 12 acres City of Corona
• City Park 10 acres City of Corona
• Schabarum Regional Park 60 acres County of Los Angeles • Pamela Park 10 acres County of Los Angeles
• Crossroads Park 20 acres City of Chino Hills
• Oakridge Park 10 acres City of Chino Hills
• White Park 10 acres City of Riverside
• San Antonio Park 15 acres City of Upland
HISTORICAL PARKS/FACILTIES
• Aliso Viejo Ranch 8 acres City of Aliso Viejo
• Founders Park 3 acres City of Anaheim
• Edward Dean Museum & Gardens 16 acres County of Riverside • Hillis-Hise Historic House & Gardens 5 acres County of Riverside • San Antonio Park 15 acres City of Upland
• Reyes Adobe Historical Site 5 acres City of Agoura Hills • Hillcrest Park 50 acres City of Fullerton
• Jenson-Alvarado Park 16 acres County of Riverside
• California Citrus State Historic Park 400 acres City of Riverside/ State of California
17 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
Richard Fisher, Principal Planner
EDUCATION & REGISTRATIONS
B.S. in Landscape Architecture, California State Polytechnic University, Pomona, 1968 A.A. in Ornamental Horticulture, Modesto Junior College, 1965 Registered Landscape Architect: California, 1974, #1429
PROFESSIONAL AFFILIATIONS
American Society of Landscape Architects
California Parks and Recreation Society
State Exhibitors Committee since 1985
Gamma Sigma Delta, Honor Society of Agriculture
The Fraternity of Alpha Zeta
EXPERIENCE
Mr. Fisher had been the Managing Vice President of Berryman & Henigar’s Landscape Architecture Division for more than nineteen years, and now for 24 years, has served as President of Richard Fisher Associates. He offers to Richard Fisher Associates’ clients his administrative talents gained in those 43 years, not only managing the company’s Project Managers, design professionals and technicians, but also in guiding each and every client assignment within the landscape architectural expertise as Project Manager and Principal-in-Charge during this entire period. In addition to his management role within the firm, Richard is actively involved in providing landscape architectural services to Richard Fisher Associates’ clients in the following areas:
CITY LANDSCAPE ARCHITECT
Mr. Fisher continues to provide contractual services as City Landscape Architect to several municipalities, ranging from casual on-call services to regularly scheduled office hours at City Hall each week. He has served 12 municipalities in this role over the past 44 years. These assignments include city-wide staff interaction in several areas of municipal facilities and services.
CAPITAL IMPROVEMENT PROJECTS
• Assistance in Preparation of Annual CIP Budgets
• Parks and Recreation Facility Projects
• Streetscape Projects
• Public Building Projects
Mr. Fisher served as the City’s Project Manager for the planning, design and construction observation of 5 Neighborhood Parks, 1 Community Park and near 20 miles of public hiking trails for the City of San Clemente.
More recently, Richard served the City of Cypress as the Principal-in-Charge and Project Manager for the development of the Conceptual Plan for Arnold Cypress Park. 18 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
COMMUNITY LIAISON
• Conduct Community Input Meetings for Parks and Recreation Facilities Planning and Development. • It is common practice for Mr. Fisher to compliment either City staff or the firm’s consulting team with his highly-refined public meeting facilitation skills, so often a critical part of the client's planning and design needs. Additionally, he routinely makes presentations to Parks and Recreation Commissions, Planning Commissions, and City Councils. His experiences in making well over 150 presentations and conducting an equal number of community workshops or input meetings offers the firm’s clients an exceptionally polished professional service.
PRINCIPAL-IN-CHARGE / PROJECT MANAGER
Since founding the Landscape Architecture Division of BSI Consultants in 1979, Mr. Fisher has served as Principal-in-Charge or Project Manager to every public project assignment accepted by the firm; to date well over 400 projects for 175 public agency clients! In these ensuing years, he has gained a vast amount of experience in soliciting public input, managing his professional and technical staff in the preparation of Conceptual Drawings, Master Plans, and complete Plans & Specifications; making presentations to Commissions and City Councils for a majority of the projects. Mr. Fisher’s leadership role has guided highly successful projects through planning, design and construction of public facilities throughout central and southern California. One of his highest priorities at the onset of a new client relationship is to develop a strong credibility with the agency staff, the policy-making bodies, and the public who will become the ultimate user/observer of the improvements. Until the project is finalized and accepted, Mr. Fisher directs his management skills, with the full recognition that credibility and trust is earned only through meeting the promised deadlines and honoring the commitments made to deliver the work in the quality and completeness offered at the time of the initial proposal submittal and contract negotiations.
PUBLIC AGENCY STAFF TENURE
Complimenting his nineteen years’ experience at Berryman & Henigar, and now more than twenty-four years at Richard Fisher Associates, Mr. Fisher offers RFA’s clients nearly 7 additional years of public agency experience with the Parks and Recreation Department of the City of Anaheim, where, at peak development periods, he directly managed an in-house design staff of eleven. His close working relationship on a daily basis with recreation program staff, and parks maintenance and operations staff, provided an invaluable sensitivity to that important design/operations relationship to assure long-term successful public facilities.
EXPERT WITNESS
Mr. Fisher's level of professional expertise is sought out by numerous public agencies for expert testimony services in defensive support of pending litigation involving landscape development within both public park facilities and rights-of-way, as well as has served in expert witness capacities for several assignments to determine the Standard-of-Care level of service that has playground safety issues focusing on equipment selection and placement, and playground surfacing. As a public employee for nearly seven years specializing in park planning and design, combined with more than 31 years in consulting services, where his management of over $100 million in public improvements to over 150 clients has had a significant focus on parks and recreation facilities design, Mr. Fisher offers a unique strength in the expertise of design, installation, and maintenance of public areas or private areas used by the public. 19 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
20 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
21 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
22 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
23 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
24 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
25 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
26 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
27 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
28 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
29 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
30 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
31 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
32 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
33 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
34 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS-PLANNERS, INC.
Experience
35 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
Project Understanding and Management Approach
We understand that this project is to demolish the entire park site but save as many trees as possible. We have reviewed the existing Arnold Cypress Park site and are aware of the existing conditions but as part of this project we will need to analyze and take into consideration all project constraints, including, but not limited to, the condition of the irrigation system, electrical, buildings to be demolished, site accessibility constraints, CEQA requirements, community input, and the project budget.
The Arnold Cypress Park Improvement project will create a sense of place and become a gathering point for all residents of Cypress and those living in close proximity to the park. On top of being a sports park, it will be a place for families to gather, meet neighbors, and make new friends. This park will help build a safer community, provide a place for children and adults to play and interact, walkers to rest, and a place to relax and enjoy the outdoors as well as the many sports activities. Located in a residential neighborhood on the north side of the city, Arnold Cypress Park has been serving the surrounding neighborhoods for many years. With the proposed improvements, the park will receive a brand new look and be recreated to meet the current recreational needs of the neighborhood and community.
Improvements will include:
• Four softball fields
• Batting cages
• Six pickle ball courts
• One multi-use court
• Centralized restroom and concession building
• Multi-Purpose Room building
• Basketball/volleyball court
• Two Playground areas
• Picnic pavilion
• Walking/jogging path with exercise equipment stations As the design team continues to refine the Conceptual Site Plan it will be important to ensure that the community’s vision is maintained. We are excited to have Dick Fisher on our design team to help with this task. Dick led the city and community through the original Conceptual Design process to develop the plan that was approved by City Council.
He will work closely with our team to continue the development of the site plan as we bring over 100 years of combined park design experience to ensure the rehabilitation of Arnold Cypress Park is a complete success.
TASK 1 - KICKOFF MEETING, PROJECT MANAGEMENT AND COORDINATION We will coordinate and attend a project kick-off meeting within one (1) week of receiving the Notice-to Proceed from the City. The purpose of the meeting will be to establish clear lines of communications, review and redefine the proposed project scope and schedule and establish general design guidelines, discuss project goals, parameters and constraints and obtain background data. We will prepare a project schedule in Microsoft Project listing all tasks required to ensure a successful project from start to finish.
A couple of examples of schedules are shown on the next page. 36 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
We will attend status meetings as necessary during the course of the project to keep the City staff abreast of the project development. We will establish review milestones in the project schedule and submit deliverable products in a timely manner for adequate City review and revision. 37 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
TASK 2 - SITE RESEARCH, TOPOGRAPHICAL SURVEY, AND REVIEW PROJECT DATA The RHA team will perform all necessary data collection that will include a topographic site survey, research, gathering and reviewing existing City records appropriate for the project site. RHA will review existing site information, including maps, landscape plans, topographical information, Geographic Information System (GIS) data, and street improvement plans, along with any requested information to complete a successful project. Included in this phase will be to identify areas of the project that will require traffic control plans for construction activities.
We will complete all field reconnaissance necessary to verify existing irrigation and planting improvements and site conditions and locate and identify undocumented surface improvements relevant to the proposed redesign.
BKF will provide aerial control and flight panel layout necessary for an aerial survey to be flown at 20-scale with one-foot contour interval. Their sub consultant will fly the site and develop an aerial topographic survey, which can be used as a background for the project base. Union field crews will then perform a topographic survey to locate detailed topography within the site area limits. This includes but is not limited to:
existing building corners, finish floor elevations, walkways, curbs, gutters, hardscape features, stalls, and trees (typically over 4” diameter, with drip lines.) This includes supplemental data where critical exit and entry doors connect to the sidewalk where ADA accessibility conformance is vital to the design. The Path of travel (POT) walkway elevations, including any existing ADA Parking Stall elevations. Additionally, they will locate existing visible utilities within and to serve the site and obtain the rim and pipe invert elevation (with pipe sizes) of gravity utilities (sewer and storm drain), that serve, or are directly adjacent to, the site.
This 20-scale topo will include 1-foot contours, on a developed surface in AutoCAD 2018 format. The record paper boundary will be delineated on the survey. Benchmark and Basis of Bearing will be stated and .pdf and .dwg version will both be provided
BKF will map the “paper” site boundary per the current vesting deed listed in the Title Report provided by client. The record deed information will be ‘best fit’ to existing information that BKF will collect as part of the topographic survey. We understand that this is for planning/study purposes only. Resolved boundary survey will not be performed at this time in an effort to save the client/owner on the extensive costs related to a resolved field boundary survey and for BKF to be in compliance with the CA B&P Code and Land Surveyor’s Act. Our intent is to assist the client /owner in the planning efforts while remaining budget conscious. The “paper” boundary should not be used set building locations or used to be determined whether the site meets zoning setbacks. Utilizing the Title report and associated record documents in the Title Report, BKF will map the existing easements contained in the report and attempt to fit them to the “paper” boundary. Note that we are currently seeing more than the average errors in Title with respect to the vesting deeds and easement documents.
RHA will visit and evaluate the site to determine the existing landscape conditions, grading, drainage, irrigation equipment, utilities, and other critical information required for a complete design. RHA staff will photo document the site, take notes on existing conditions, test the operation and condition of the irrigation system components.
38 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
TASK 3 - UTILITY RESEARCH & LOCATING
BKF will hire a utility subconsultant to perform an investigation of existing utilities within the outlined work area of the site. The technicians will utilize various techniques to identify the location of existing utilities. Geophysical equipment may be used including GPR, Electromagnetic Locators, Ram Rods, etc. to assist in locating lines. Where geophysical equipment is utilized, the investigation will be performed to identify utilities to quality Level B as defined by the guidelines for quality levels produced by Ground Penetrating Radar. The utilities identified during the investigation will be marked out onsite following the American Public Works Association (APWA) guidelines for the marking of utilities. APWA industry standard colors will be used to mark the locations directly on the surface. Non-permanent water-based paint will be used where permitted. Where paint is not permitted (such as finished decorative surfaces or high traffic customer areas), we will utilize chalk, wax or other materials. At the conclusion of the work, our technician will prepare a written report summarizing the results of our survey. BKF surveyors will then survey the pothole locations and record rim and invert elevation of the gravity utility lines.
TASK 4 - LEAD & ASBESTOS INVESTIGATION FOR BUILDINGS BEING REMOVED BOA Architecture will provide a site assessment of the existing buildings to be demolished and collect paint and asbestos samples of the existing buildings. The samples will be analyzed and a report will be created that is sufficient for abatement contractor to remove the lead and asbestos.
TASK 5 - GEOTECHNICAL INVESTIGATION AND REPORT
Converse Consultants will provide geotechnical field exploration and consisting of 6 borings, laboratory testing, percolation tests, and a full geotechnical report.
TASK 6 - PREPARE CONCEPTUAL DESIGN PLANS
The RHA Team will prepare three Conceptual Plans that will delineate all proposed site improvements listed above. Colored site plans will be prepared along with photo examples of the various amenities to help convey the design intent. We will meet with city staff to review the concepts and determine what changes are needed to move forward to the final concept plan. As part of the final concept plan we will prepare various photorealistic renderings and virtual fly-throughs to help illustrate what the final product will look like. The following pages are examples of the graphics we will prepare as well as links to YouTube videos of two virtual fly-throughs we have prepared for current projects. 39 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
YouTube link to virtual fly-through: https://youtu.be/x3GVNOgRems 40 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
41 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
YouTube link to virtual fly-through: https://youtu.be/ba4O17ByLR8 Marine Park Inclusive Playground, Santa Monica
42 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
Cottonwood Church Amphitheater, Los Alamitos
43 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
Entry Renderings, Redlands
44 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
TASK 8 - PRESENTATION TO COMMISSION AND COUNCIL
We will present the final concept plan, renderings, and fly-throughs to the Recreation & Community Services Commission and the City Council for review and approval. We will make any final changes needed based on input from these meetings before moving forward with the construction documents.
TASK 9 - CONSTRUCTION DOCUMENTS
All plans will be developed using AutoCAD 2021. We will utilize the City title block at 24” x 36”.
Construction documents will be submitted for City review at 60%, 90%, and 100% completion. Final drawing will be stamped and wet signed.
A. Demolition Plans
Detailed plans will be prepared plans illustrating the locations and limits of the proposed project and identify the location and limits of existing site features that are to remain in place and protected from construction activities.
B. Construction Plans
Construction plans will be prepared that will locate by dimensioning all site elements including ballfields, courts, play equipment, concrete paving, walls, fencing, and site furnishings. Details will be provided to demonstrate proper construction and installation of all the site elements.
C. Precise Grading and Drainage Plans
Precise grading and drainage plans. Plans will include finished grading design for the new site concrete walkways and ADA compliant pathways around the park from the existing street and Parking lot to the play areas. Area drainage system and construction details will also be shown.
Services also include agency plan check revisions, construction notes, quantities, and construction details.
D. On-Site Sewer and Water Plans
On-site sewer and water plans will indicate new main/lateral alignment and sizing with cleanouts and valves from existing points-of-connection outside of the public right-of-way to the drinking fountains and buildings in plan-view only. Assumes existing connections within the public right-ofway will be sufficient for new service and connections will be made on the property site of the rightof-way and no additional offsite plans will be required. Plans include agency plan check revisions, construction notes, quantities, and construction details.
E. Storm Water Hydrology and Hydraulics Drainage Report Hydrologic calculations will be completed to determine construction stormwater conditions. These calculations will be utilized to determine the hydrologic conditions of concern for the site. This task does not include analysis of off-site flows.
F. Water Quality Management Plan (WQMP)
WQMP/LID documents will be prepared in conformance with the requirements and conditions for Low Impact Development (LID) improvements that are compliant with NPDES Order R8-2010-0036.
The WQMP/LID shall analyze prescribe structural and non-structural Best Management Practices (BMPs) in compliance with LID standards. Treatment control BMPs, shall be appropriately sized to meet minimum flow rate/volume mitigation design requirements of the local municipal agency. 45 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
G. Architectural Plans
BOA Architecture will provide architectural plans and details for the new Centralized Restrooms and Concessions Stand and the Multi-Purpose Room buildings. Architectural themes will be discussed with the city and a cohesive theme will be utilized to unify all of the buildings and other structures on site.
H. Electrical and Lighting Plans
Electrical plans for the site will be prepared that will include lighting for:
• (4) lighted ballfields
• Lighted parking lots
• Lighted walkways
• (2) lighted play areas
• (6) lighted pickle ball courts
• Lighted multi-use arena
• Lighted basketball/volleyball courts
• Lighted picnic shelter
• Power to Multi-Purpose Room building
• Power to Restrooms/Concessions building
• Power to batting cages
I. IRRIGATION PLANS
Irrigation plans will be prepared to water all proposed planted areas with 100% coverage. All irrigation plans will include the location, type, size and manufacturer of the proposed equipment and materials necessary to construct the irrigation system. The plans will also include all required notes and calculations necessary to demonstrate the engineering suitability of the proposed system.
Pressure loss calculations, point of connection, mainline, lateral and head layout, drip irrigation layout, controller location, and flow calculations will be provided. The controllers will be ET based Smart controllers with moisture sensing capabilities, non-volatile memory. The system will be designed for a minimum efficiency of 70 percent. Details will be provided to demonstrate proper installation of all irrigation equipment.
J. Planting Plans
Detailed plans will be prepared for all planting areas on the site. These plans will locate and identify all items of plant material and inert materials such as boulders or rock. Drought tolerant plant materials will be used to conserve water, reduce maintenance and ensure the long- term health and viability of the plant material. Planting plans that illustrate the location, size, quantity and type of proposed plant and inert materials required to complete the project. The plans will include, but are not limited to, trees, shrubs, ground covers, flower color, and mulch.
K. Specifications
We will prepare book specifications identifying types and qualities of materials and methods to be used in construction.
46 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
TASK 10 - OPINION OF PROBABLE CONSTRUCTION COSTS
RHA will prepare a detailed opinion of probable construction cost at the concept planning stage, at 60% and the 100% submittal of the construction documents. The estimate will be a very detailed line item document identifying all of the specific amenities proposed for construction as shown in the example below. These are excerpts from the Carriage Crest Park project we are currently working on in Carson.
We will confirm current pricing with recently bid projects as well as discussions with our contractor contacts to ensure that the estimate is extremely accurate.
GENERAL SITE CONSTRUCTION $3,973,972
Site Clear & Grub 426,050 SF $0.35 149,118 $
Grading 426,050 SF $0.50 213,025 $
Drainage 1 LS $100,000.00 100,000 $
6" Concrete Paving 31,750 SF $9.00 285,750 $
3" Decomposed Granite Trail 19,765 SF $4.00 79,060 $
6" Concrete Trail Edging 4,100 LF $10.00 41,000 $
Walkway light (poles, fixtures, conduit, wire, pull boxes) 30 EA $7,000.00 210,000 $ 3' Fencing on Sepulveda 772 LF 100.00 $ 77,200
Park Sign 1 EA $20,000.00 20,000 $
Exercise equipment 7 EA $4,000.00 28,000 $
Shade Sails 1 LS 100,000.00 $ 100,000
Shade Cover 1 LS 80,000.00 $ 80,000
Picnic Tables 4 EA $2,100.00 8,400 $
Drinking Fountain 1 EA $12,000.00 12,000 $
6' Bench 6 EA $1,250.00 7,500 $
Irrigation Controller 2 EA $8,000.00 16,000 $
Irrigation - Turf 300,900 SF 1.50 $ 451,350
Irrigation - Shrubs & Groundcover 73,635 SF $2.00 147,270 $ Weed Abatement, Soil Preparation & Fine Grade 374,535 SF $0.40 149,814 $ 90 Day Maintenance 374,535 SF $0.10 37,454 $
Turf - Sod 300,900 SF 2.00 $ 601,800
Shrubs & Groundcover 73,635 SF $4.00 294,540 $
24" Box Tree 92 EA $350.00 32,200 $
Sub-total $ 3,141,480
Mobilization & Gen Conditions 10% $ 314,148
Contingency 15% $ 518,344
Soft Costs 15% $ 518,344
BASKETBALL COURTS $85,388
Drainage 1 LS $3,000.00 3,000 $
Basketball Court Resurface 5,500 SF $10.00 55,000 $
Basketball Backboard and Goals 3 EA 1,500.00 $ 4,500
6' Bench 4 EA $1,250.00 5,000 $
Sub-total $ 67,500
Mobilization & Gen Conditions 10% $ 6,750
Contingency 15% $ 11,138
Soft Costs 15% $ 11,138
47 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
BALLFIELD - 200' $1,099,159
Site Clear & Grub 43,000 SF $0.35 15,050 $
Grading 43,000 SF $0.50 21,500 $
Drainage 1 LS $30,000.00 30,000 $
1" Copper water line for drinking fountain 200 LF 20.00 $ 4,000 Sports Field lighting (poles, fixtures) 6 EA $45,000.00 270,000 $ Ballfield Fencing (6' chainlink) 100 LF 70.00 $ 7,000
Ballfield Fencing (10' chainlink) 210 LF 100.00 $ 21,000 Netting Backstop (50') 150 LF 350.00 $ 52,500
Dugouts 2 EA 80,000.00 $ 160,000
Bullpens 2 EA 10,000.00 $ 20,000
Bleacher Seating 2 EA 8,000.00 $ 16,000
Home Plate 1 EA 250.00 $ 250
Pitching Rubber 1 EA 300.00 $ 300
Bases (set of 3) 1 set 500.00 $ 500
Foul Line Pole 2 EA 7,500.00 $ 15,000
Marksmart Lining System 1 EA 800.00 $ 800
Drinking Fountain 2 EA $12,000.00 24,000 $
4" Infield Mix 15,000 SF 6.00 $ 90,000
Turf Irrigation (Field) 28,000 SF 1.50 $ 42,000
Weed Abatement, Soil Preparation & Fine Grade (Field) 28,000 SF 0.40 $ 11,200 Turf - Sod (Field) 28,000 SF 2.00 $ 56,000
90 Day Plant Establishment/Maintenance Period (Field) 28,000 SF 0.10 $ 2,800 8' Dia. Concrete Planter Rings 3 EA $3,000.00 9,000 $
Sub-total $ 868,900
Mobilization & Gen Conditions 10% $ 86,890
Contingency 15% $ 143,369
Soft Costs 15% $ 143,369
PLAYGROUND $571,470
Site Clear & Grub 6,300 SF $0.35 2,205 $
Remove existing play equipment 1 LS $5,000.00 5,000 $
Grading 6,300 SF $0.50 3,150 $
Drainage 1 LS $5,000.00 5,000 $
Lights (poles, fixtures, conduit, wire, pull boxes) 3 EA $5,000.00 15,000 $ 2-5 age Play Equipment 1 EA $95,000.00 95,000 $
5-12 age Play Equipment 1 EA $195,000.00 195,000 $
Swings 1 EA $10,000.00 10,000 $
Spring Riders 5 EA $4,000.00 20,000 $
Play Ground Sign 2 EA $1,500.00 3,000 $
Pour-in-place Surfacing 6,300 SF $12.00 75,600 $
Trash Receptacle 6 EA $800.00 4,800 $
6' Bench 6 EA $1,250.00 7,500 $
Concrete Play Ground Curb 350 LF $30.00 10,500 $
Sub-total $ 451,755
Mobilization & Gen Conditions 10% $ 45,176
Contingency 15% $ 74,540
Soft Costs 15% $ 74,540
48 Design for Arnold Cypress Park Rehabilitation November 10, 2021 City of Cypress
RHA LANDSCAPE ARCHITECTS - PLANNERS, INC.
Project Understanding and Management Approach
TASK 11 - BIDDING ASSISTANCE & COORDINATION
We understand that the City will coordinate the advertising of the plans and specifications for bidding and hand out all plans and specifications to the contractors. The Design Team will assist the City in preparing addendums, answering questions, and attending a pre-bid conference.
TASK 12 - CONSTRUCTION SUPPORT
The Design Team will review shop drawings, respond to requests for information, attend the preconstruction meeting, make weekly field observation visits of the project during construction to review construction progress as requested by the City. The City’s inspector will provide the day-to-day inspection and organize the meetings. We will support the City, advising and making recommendations.
The following duties will be included in the construction administration phase:
A. A pre-construction conference will be conducted to be attended by the City, Design Team, and the contractor along with major subcontractors for the project. All of the requirements regarding the hours of operation during the length of the construction process will be carefully outlined. All of the required contracts, bonds, and insurance will be reviewed with the contractor. Construction schedules as provided by the contractor along with the schedule of values will be reviewed and approved.
B. Weekly visits to the job site will be conducted including meetings with the general contractor and the City to ascertain the progress of the project and its compliance with the contract documents. Meeting minutes will be prepared for distribution.
C. All necessary drawings/specification clarifications will be prepared to further indicate project requirements.
D. All submittals provided by the contractor as required in the contract documents will be reviewed and approved including shop drawings, samples, and product data. Turnaround time for review of submittals will be two (2) weeks from receipt of submittals in RHA’s office.
E. Assistance will be provided as to the appropriateness of all testing and inspection related to the project.
F. Upon completion of the project, a final punch list will be prepared for items to be corrected on the project by the contractor. Assistance will be provided in coordinating all of the required guarantees and operating manuals for all of the components of the irrigation systems.
G. A final inspection of the park at the conclusion of the landscape maintenance period. We will make recommendations for acceptance by the City as appropriate.
H. We will prepare as-built record drawings of the final installation based on as-built redline plans provided by the contractor.
49 Design for Arnold Cypress Park Rehabilitation
City of Cypress
November 10, 2021
Cover Letter | 1
Firm Organization, Credentials, Background | 2
Experience | 4
Key Personnel | 12
Project Approach | 18
Table of Contents
Esencia Sports Park | Rancho Mission Viejo, CA (RJM Project) City of Cypress • Design for Arnold Cypress Park Rehabilitation | 1 November 10, 2021
Mr. Nick Mangkalakiri
Assistant City Engineer
City of Cypress
8611 Watson Street
Cypress, CA
RE: Design for Arnold Cypress Park Rehabilitation
Dear Mr. Mangkalakiri:
On behalf of RJM Design Group, Inc., we are pleased to submit this proposal for professional consulting services for the Design for Arnold Cypress Park Rehabilitation. We are very excited about the impact this park will have across the community for decades to come.
Our Scope of Work is based upon the background information provided by you, our attendance at the preproposal site visit, and our previous work on this site for the City. Our Scope of work defines a timely and efficient approach addressing the unique elements of the site characteristics in preparation of a functional design that will inspire the community and provide unparalleled recreation opportunities for families to celebrate those special moments in their child’s sports career.
We envision this facility to be more than simply a sports park but a unique experience for all to enjoy with amenity relationships organized to allow playgrounds, concessions, sports fields, multi-use courts and a multi-purpose room to support facility rental demand of high-capacity events.
Throughout our proposed activities, we anticipate close coordination with you and your staff.
This close coordination and review of our work progress on an ongoing basis will insure project completion in the most professional and expeditious manner.
We look forward to continuing our close working relationship with you on this exciting project.
If you have any questions or comments after reviewing this proposal, please do not hesitate to contact us.
Sincerely,
RJM Design Group
Zachary M. Mueting, LLA
Principal
[email protected]
31591 Camino Capistrano
San Juan Capistrano, CA 92675
www.RJMdesigngroup.com
(949) 493-2600 phone
(949) 493-2690 fax
Cover Letter
Firm Organization, Credentials, Background
City of
Cypress
Zach Mueting
Principal
RJM Design Group
Craig Sensenbach
Principal Project
Manager
RJM Design Group
Tamara McClory
Project Landscape
Architect
RJM Design Group
Greg Silver
Geotechnical
Engineer
GMU
Rubio Medina
Architect
RM Architect
Bill Zavrsnick
Electrical Engineer
FBA Engineering
Tom Carcelli
Civil Engineer
civTEC
Chris Curry
Irrigation Design
Glasir Design
Patricia Birdsall Sports Park | Temecula, CA (RJM Project) John Gifford
Environmental
Consultant
Montrose
John Pyles
Utilities Consultant
Moran Utilities
Alan Campbell
Cost Estimating
Cumming Group
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 3 RJM Design Group, Inc.
California Corporation, SBE
34 Years (Since 1987)
12483
(949) 493-2600
Larry P. Ryan — President, [email protected]
Zachary Mueting — Secretary, [email protected]
Zachary Mueting / [email protected]
31591 Camino Capistrano, San Juan Capistrano, CA 92675
16 Personnel
(10) Licensed Landscape Architects, Project Managers
(5) Technical Support
(4) Administrative Support
(3) LEED Accredited Professionals
(2) Licensed Arborists
(2) FAA Lot Pilots
Firm Legal Name
Type of Business
Number of Years in Business
CA Business License Number
Contact Information
List of Owners
Principal Contact
Office Location
Firm Size
Personnel
Established in 1987, RJM Design Group has evolved into a multi-disciplinary landscape architectural, planning, and design firm committed to serving the needs of cities, public agencies, and organizations throughout California. RJM is comprised of talented individuals with varied backgrounds and interests. Among these dynamic professionals are licensed landscape architects,designers, and planners, most of whom are LEED Accredited Professionals. Each person brings a unique, yet complementary experience and passion to the firm, who will be dedicated to the duration of the project as needed.
Firm Organization, Credentials, Background
Lake Forest Sports Park | Lake Forest, CA (RJM Project) City of Cypress • Design for Arnold Cypress Park Rehabilitation | 4 Project Summary
Orange County’s newest community, Rancho Mission Viejo, is located off Ortega Highway in South Orange County. It is home to a master planned 30 acre sports park unlike any other. Nestled in a natural rolling southern California landscape setting the environmental design of Esencia Sports Park is modeled after ranch industrialized facilities with board form buildings, steel I-beam shade structures, lighting, and landscape.
This rustic sports park offers both private and public amenities including: two (2) baseball fields, one (1) softball field, custom designed restroom and concessions building, one (1) synthetic multi-use field, one (1) playground, two (2) dedicated tennis and eight (8) dedicated pickle ball courts, and parking. Additional passive support amenities include hiking trails, exercise stations, and picnicing.
The sports park also offers community aquatic facilities overlooking the park complete with restrooms, a splash pad, lap swim lanes, open recreational swimming, as well as BBQ and cabana lounge areas. The site itself was designed to eliminate the need for expensive retaining walls while maximizing the buildable area through terraced pads and elevated concourses. The resulting design created hillside terraced seating, and elevated concessions allowing for maximum spectator viewing opportunities in a cost effective manner.
The new Esencia Sports Park is designed to fulfill much of the recreational needs identified for this new community.
Esencia Sports Park
Rancho Mission Viejo, CA
Project Team
Principal: Zachary Mueting
Project Manager: Erik Curran
Project Completion: 2020
Project Size: 30 acres
Design Cost: $1,887,600
Construction Cost: $24M
Client Reference
Jennifer Taylor
Senior Project Manager
Rancho Mission Viejo Company
28811 Ortega Highway
San Juan Capistrano, CA 92693
(949) 240-3363 | [email protected]
Experience
https://rjmdesigngroup.com/esencia-sports-park/
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 5 Project Summary
The Lake Forest Sports Park Master Plan included the acquisition and compilation of four separate parcels of land totalling 100 acres. The park itself covers 86.2 acres with 57 acres of terraced pads devoted to sports field uses.
Recreation elements include five ball fields, two basketball courts, two tot lots, two restroom/concession buildings, batting cages, two synthetic soccer fields, 230,000 SF natural grass area capable of multiple field layouts for tournaments/events, as well as an exercise par course.
The sports park also includes a 25,000 SF Recreation Center as well as a stage area and support infrastructure throughout a 100,000 SF natural grass area designed for large community events.
In addition to the active recreation amenities, sustainable design elements have been woven into the fabric of the sports park. Bio-retention areas collect run off water and treat it before it is released into adjacent streams. Recycled water is used in the restroom buildings reducing the demand on potable water. Additionally, Glass Creek has been designed to preserve all natural systems that previously occupied the site before the park’s development.
Lake Forest Sports Park & Recreation Center
Lake Forest, CA
Project Team
Principal: Larry P. Ryan
Project Manager: Zachary Mueting
Year Delivered: 2014
Project Size: 86.2 acres
Design Cost: $2.3M
Construction Cost: $35.9M
Client Reference
Debra DeBruhl Rose, City Manager
City of Lake Forest
25550 Commercentre Drive
Lake Forest, CA 92630
(949) 461-3414 | [email protected]
Experience
https://rjmdesigngroup.com/lake-forest-sports-park/
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 6 Project Summary
RJM Design Group’s renovation of the Orange Coast College Baseball Field has given rise to one California’s premier College-level baseball facilities. The project called for the renovation of the existing field which was in disrepair and lacking in on-going maintenance.
New Astroturf Diamond Series was installed in the infield, outfield, foul ball, warning track, bull pen and pitcher’s areas. The system allows for different turf heights and densities to provide for faster play at the infield areas – to emulate major league infield characteristics. The system can be ‘tuned’ or adjusted by varying the sand and rubber infill rations to allow for faster or slower play. The entire system is installed over newly laid 4” aggregate base with drain lines at 15’ C.C.
New foul line and outfield fencing, padding and windscreen complement the field’s installation and define the field as one the Districts premier baseball venue.
Orange Coast College Baseball Field Renovation
Costa Mesa, CA
Project Team
Principal: Larry P. Ryan
Project Manager: Craig Sensenbach
Completion Date: 2017
Project Size: 2 Acres
Design Cost: $500,000
Construction Cost: $ 1.8M
Client Reference
Doug Bennett, Executive Director
Orange Coast College Foundation
2701 Fairview Road, Costa Mesa, CA 92626
(714) 432-5126 | [email protected]
Experience
https://rjmdesigngroup.com/orange-coast-college-wendell-pickens-baseball-field/ City of Cypress • Design for Arnold Cypress Park Rehabilitation | 7 Project Summary
The Encinitas Community Park is a community park located adjacent to Interstate 5 Freeway on the site of a former plant growing nursery. Several community participation workshops were held to develop public consensus on proposed park facilities. A consensus Master Plan for the park was developed from the workshop input.
Soil sampling and testing were performed by SCS Engineers Environmental Consultants to determine if hazardous chemicals and/or pesticides were present from the nursery operations. Results from the testing verified that there were hot spots throughout the site. Working with both the County and State Health Departments, the economical solution was to bury the contaminated soil and cap with 3 feet of stable soil.
Mitigation measures were implemented to include a soils re-use plan; community health and safety plan; and worker’s health and safety plan.
The completed Community Park includes a dog park, skate park, playground, ballfields, soccer fields, perimeter trail, and picnicking. A perimeter loop road provides convenient vehicular access to parking and pedestrian links to all use areas of the park. An overlook area has a beautiful view to the ocean.
Encinitas Community Park
Encinitas, CA
Start/End Date: Mar 2009 - Jan 2015
Project Size: 44 Acres
Design Cost: $ 1.49M
Construction Cost: $ 19M
Client Reference
Chris Hazeltine
Currently Director at the City of Poway
(858) 668-4501
[email protected]
Project Team
Principal: Larry P. Ryan
Project Manager: Eric Chastain
Experience
https://rjmdesigngroup.com/encinitas-community-park/
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 8 Project Summary
RJM Design Group worked on the design development and detailing of construction documents followed by construction administration of the Chargers new sand-based natural turf practice field, as part of their new training facility in Costa Mesa.
The professional football field features a unique 12” USGA sand mix over perforated drainlines at 15’ O.C. to accommodate field drainage. The field was constructed in less than 6 months while the adjacent buildings were undergoing renovation in preparation for the team’s move to Orange County in 2017.
During construction of the Susan Street site, RJM Design Group aided in the design and development of the Training Camp location at Jack Hammett Sports Complex in Costa Mesa which will be used as the “open” camp site at the beginning of each season. This site had a similar sand capped field component that emulated their home site.
Los Angeles Chargers Practice Facility
Costa Mesa, CA
Completion Date: 2017
Project Size: 4 Acres
Design Cost: $ 271,200
Construction Cost: $2.94M
Client Reference
Jon Lucas
AG Spanos
3333 Susan Street
Costa Mesa, CA
(714) 540-7100
Project Team
Principal: Craig Sensenbach
Project Manager: Tamara McClory
Experience
https://rjmdesigngroup.com/los-angeles-chargers-practice-facility/ City of Cypress • Design for Arnold Cypress Park Rehabilitation | 9 Project Summary
The Phase IV improvements for the Sports Complex provides for a broad range of additional recreational activities to compliment the previous facilities design by RJM Design Group. As an active park, improvements include a 30,000 square foot skate park, open turf area, basketball and volleyball courts. The skatepark provides a destination skate facility providing for both ‘bowl’ and street skating venues. A pedestrian concourse has been included along the periphery of the skate areas.
Project Team
Principal: Craig Sensenbach
Project Manager: Tamara McClory
Santa Clarita Sports Park
Santa Clarita, CA
Year Delivered: 2009
Project Size: 38 acres
Design Cost: $ 605,300
Construction Cost: $ 7.2 M
Client Reference
Wayne Weber
Manager, Parks Planning
City of Santa Clarita
[email protected]
(661) 255-4961
Experience
https://rjmdesigngroup.com/santa-clarita-central-park/
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 10 Cherry Park
Lake Forest, CA
Project Summary
As part of a massive overhaul of their existing park system, the City of Lake Forest elected RJM Design Group to redesign and renovate ten parks throughout the municipality. RJM kicked off the project by holding a series of community workshops to solicit ideas from residents for the desired amenities in their neighborhood parks.
RJM developed conceptual designs for the ten parks with the input from the community, which were reviewed, refined, and approved by the City prior to the start of construction document development. Bid documents were put together in an expeditious manner, allowing the City to prioritize the renovation of each park in a balanced schedule.
Cherry Park acted as the crown jewel of the renovations, designed to be an all inclusive facility for residents of all abilities to enjoy. The playful design boasts a variety of activities, and a splash of color, thrilling visitors of all ages, and drawing them into the fun.
Project Team
Principal: Larry Ryan
Project Manager: Andy Steen
Project Timeline: 2019 - 2021
Project Size: 4.5 acres
Design Cost: $80,000
Construction Cost: $1.75M
Client Reference
Taylor Abernathy
Principal City Engineer
City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
(949) 461-3490 | [email protected]
Experience
RJM Design Group’s in-house 3D modeling team utilizes the latest in software technology and drone aviation to accurately illustrate a proposed improvement plan into the existing site conditions. Using SketchUp, Rhino, and Lumion software we are ultimately able to create 3D renderings and virtual simulations that are highly realistic. This gives our Client’s a first-hand look at the aesthetics and functionality of their new community space.
RJM RENDERING
Marguerite Aquatics Center
Mission Viejo, CA
AERIAL IMAGE
Marguerite Aquatics Center
Mission Viejo, CA
3D Rendering Capability
Click the QR code for access
to our latest Lumion video!
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 12 Key Personnel
Zachary Mueting, LLA,
LEED AP (BD+C)
Principal-in-Charge
RJM Design Group, Inc.
Years with RJM: 13
Current workload: 70%
Zachary has been with
RJM Design Group since
2005. Zachary is a licensed
landscape architect, a
strong background in
recreation planning and
design. His experience is unique having developed
proficiency in all areas of RJM’s business capacity
including construction documentation, construction
observation, facility design, as well as community
outreach and facilitation. This experience, along
with his education, professional accreditation,
and publication of community consensus building
techniques enables him to fulfill his role in leading
many different types of project development.
Licenses
• Landscape Architect / CA 5731
• LEED AP Building Design + Construction
• FAA 107 Licensed Remote Drone Pilot
Education
• Masters Degree, Landscape Architecture, California
Polytechnic State University, Pomona
• Bachelor of Science, Information Technology, Colorado Technical University
• Bachelor of Science, Information Systems Management,
Colorado Technical University
Parks
• Cordova Park Renovation, Mission Viejo, CA
• Grant Howald Park, Newport Beach, CA
• Pavion Park, Mission Viejo, CA
• Pinehurst Park, Chino Hills, CA
• Seaside Park, Long Beach, CA
• Sea Terrace Park, Dana Point, CA
• Worthy Park Renovation, Huntington Beach, CA
Sports Facilities
• Esencia Sports Park, Rancho Mission Viejo, CA
• Lake Forest Sports Park, Lake Forest, CA
• Ontario Soccer Complex, Ontario, CA
• RC Sports Center, Rancho Cucamonga, CA
Craig Sensenbach PLA,
LEED AP (BD+C), ISA
Principal Project Manager
RJM Design Group, Inc.
Years with RJM: 28
Current workload: 55%
Craig Sensenbach joined
RJM Design Group, Inc. as
a Project Manager in the
Fall of 1993. As Project
Landscape Architect, his
responsibilities include both
planning and landscape
architecture ranging from conceptual planning studies
through schematic design, preliminary graphics, design
development, production scheduling, preparation
of construction documents, client/consultant
coordination and on-site observation.
Licenses
• Landscape Architect / CA 2547
• LEED Accredited Professional
• International Society of Arboriculture (ISA) Certified Arborist / WE-11716A
Education
• Bachelor of Science, Landscape Architecture, California Polytechnic State University, San Luis Obispo, CA
Parks
• Bonita Creek Park Renovation, Newport Beach, CA
• Chino Hills Community Park, Chino Hills, CA
• College Park, Oxnard, CA
• Colonel Bill Barber Marine Corps Memorial Park, Irvine, CA • Grant Howald Park, Newport Beach, CA
• Mariners Park Renovation, Newport Beach, CA
• Orange Coast College Baseball Field Renovation,
Costa Mesa, CA
Sports Facilities
• Santa Monica Civic Multi-Purpose Sports Field,
Santa Monica, CA
• Chino Hills Community Park, Chino Hills, CA
• Col. Bill Barber Marine Corps Memorial Park, Irvine, CA • College Park, Oxnard, CA
• Esencia Sports Park, Rancho Mission Viejo, CA
• LA Chargers Practice Facility, Costa Mesa, CA
• Lake Forest Sports Park, Lake Forest, CA
• Ontario Soccer complex, Ontario, CA
• Orange Coast College Baseball Field Renovation,
Costa Mesa, CA
• Pamplico Park, Santa Clarita, CA
• Patricia H. Birdsall Sports Park, Temecula, CA
• Santa Clarita Sports Park, Santa Clarita, CA
• Santa Clarita Sports Park, Santa Clarita, CA
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 13 Tamara McClory, LLA
Project Landscape
Architect
RJM Design Group, Inc.
Years with RJM: 5
Current workload: 70%
Tamara McClory has been
a part of RJM Design
Group since 2016.
She is a licensed
landscape architect
with an exuberance
and perceptiveness for design and construction.
Tamara is a member of the District 10 California
Parks and Recreation Society and has served on the
Program and Awards Committee. Tamara offers
key client communication and team coordination
skills that contribute to the ongoing success of any
project large or small.
Licenses
• Landscape Architect / CA 6144
Education
• Bachelor of Science, Landscape Architecture, California Polytechnic State University, Pomona
Professional Affiliations
• California Parks and Recreation Society
Parks
• Bommer Canyon, Irvine, CA
• C. David Molina Park, Long Beach, CA
• Grand Avenue Park, Chino Hills, CA
• Grant Howald Park, Newport Beach, CA
• Pacific Electric Park, Santa Ana, CA
• Peace Park, Long Beach, CA
Sports Facilities
• Los Angeles Chargers Practice Facility, Costa Mesa, CA • Los Angeles Chargers Training Camp, Costa Mesa, CA
• Santa Monica Civic Lot Multi-Purpose Sports Field,
Santa Monica, CA
Key Personnel (continued)
Thomas E. Carcelli PE QSD
Principal, Civil Engineer
civTEC
Tom Carcelli has over 25 years of experience in the civil engineering field with particular emphasis on parks and recreation, commercial/industrial, education and public works projects. His extensive design and management experience in all phases of civil engineering for land development projects throughout Southern California includes grading, water quality, hydrology, hydraulics, storm drain, water/sewer, survey/ mapping and street design. Tom has been in charge as a
project manager on over 100 projects from master planning to construction with RJM Design Group over the past 20 years.
Education
• BS — Civil Engineering — University of California,
Irvine, 1988
• Masters in Architecture — California State Polytechnic University, Pomona, 1994
Licenses
• Registered Civil Engineer/CA #81640
• Qualified SWPPP Developer (QSD) — C-81640
Relevant Project Experience
• Aquatics Center, Santa Clarita, CA
• Civic Center Community Conservation Park, Ontario,
CA
• Cordova Play Area, Mission Viejo, CA
• Encinitas Community Park, Encinitas, CA
• Esencia Sports Park, Santa Clarita, CA,
• Fullerton Community Center, Fullerton, CA
• Joe Balderrama Park, Oceanside, CA
• Los Serranos Park, Chino Hills, CA
• Marguerite Aquatic Center, Mission Viejo, CA
• Marguerite Tennis & Swim Center, Mission Viejo, CA
• Norman P. Murray Senior Center, Great Lawn,
Mission Viejo, CA
• Ontario Town Square, Ontario, CA
• Rancho Cucamonga Central Park Master Plan,
• Rancho Cucamonga, CA
• Santa Clarita Sports Park, Santa Clarita, CA
• Santa Monica Civic Multi-purpose Sports Field
Santa Monica, CA
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 14 Chris Curry
Irrigation
Glasir Design
Chris Curry has over 15 years experience in irrigation design, landscape architecture, and landscape construction. His focus is on the efficient use of water in the landscape. He has been rewarded for his efforts by being chosen by the United States Environmental Protection Agency as the WaterSense Irrigation Partner of the year for 2011. The fact that he is only the second irrigation design consultant chosen for this award is a testament to his commitment to the environment through sound water conservation practices.
Mr. Curry is a leader in the irrigation industry; his expertise is called upon by manufactures, cities, and water districts. He has designed irrigation systems ranging from custom residential to multi-phase master planned communities containing over 2,200 homes. His designs have included low flow drip irrigation; high flow sports fields with pumps; slopes for Caltrans; and temporary irrigation systems for wetlands reclamation. Mr. Curry’s experience also includes in-house irrigation design and construction oversight for a large design build contractor in Southern California.
Education
• B.S. Landscape Irrigation Science / California Polytechnic University, Pomona, California
Licenses
• US Environmental Protection Agency (EPA) WaterSense
Irrigation Partner – Selected the 2011 EPA WaterSense
Irrigation Partner of the year
• Professional Member of the American Society of
Irrigation Consultants – 2011 Southern California
Chapter President
• Irrigation Association (IA) Certified Irrigation Designer (CID) Landscape and Golf Sections
• IA Certified Landscape Irrigation Auditor (CLIA)
Related Project Experience
• Fillmore Aquatics & Tennis Complex, Fillmore, CA
• Santa Clarita Sports Complex & Aquatic Center, Santa
Clarita, CA
• Redhawk (Dog) Park Improvements, Temecula, CA
• Central Park Master Plan Revision, Rancho Cucamonga,
CA
• Lake Forest Sports Park, Lake Forest, CA
• Willow Heights Residential in Diamond Bar, Lennar
Homes
• Drake Soccer Field, Long Beach, CA
• Bonita Creek Field Renovation, Newport Beach, CA
• North Beach Improvements, Lake Mission Viejo
Association, CA
• Central Park Tennis Complex, Santa Clarita, CA
• Worthy Park Renovation, Huntington Beach, CA
• Admiral Kidd and Seaside Park Field Renovations, Long Beach, CA
• Los Amigos Park, Rancho Cucamonga, CA
• Portola Park & Dog Park, Lake Forest, CA
• Santa Monica Civic Center Sports Fields, Santa Monica, CA
GLASIR DESIGN William Zavrsnick LEED
APLLA, ASLA
Electrical Engineer
FBA Engineering
William Zavrsnick has 30 years of experience and has been active in the electrical engineering field since joining FBA in 1985. His experience includes the electrical design of Public Works, Parks and Recreation Facilities. He is particularly experienced in the design and development of electrical power distribution, general, specialized and event power systems, outdoor, security and sports field lighting systems, lighting photometric studies, phased construction projects and familiar with public bid type projects and construction.
Education
• BS Civil Engineering/Mount Hood College, Oregon
Certifications
• LEED Accredited Professional — LEED AP
• Illuminating Engineering Society — IES
• Institute of Electrical and Electronic Engineers –
IEEE American Institute of Architects — AIA
• Electrical Engineering — Los Angeles County
Relevant Project Experience
• Esencia Sports Park and Aquatic Recreational Facility, Rancho Mission Viejo, CA
• Anthony Munoz Community Park, Ontario, CA
• Fullerton Community Center, Fullerton, CA
• Adventure Play Area, Yorba Linda, CA
• Bommer Park Rehabilitation, Irvine, CA
• Ford Park Aquatic Center, Bell Gardens, CA
Key Personnel (continued)
Bonita Creek Park | Chino Hills, CA (RJM Project)
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 15 Key Personnel (continued)
Rubio Medina
Owner, Architect
RM Architect
RM Architect is a sole proprietor, full service architectural, planning, and construction management firm established in 2010. They devote principal level leadership to each and every project. With this approach RM Architecture is able to provide quality services which results in successfully implemented projects, lasting relationships and repeat clients. With a diverse background RM Architecture is able to quickly establish and identify programmatic obstacles, establish consensus among multiple stakeholders, and develop design solutions that are relevant, have character, and are engaging. They are a certified small business enterprise (SBE) located in the City of Irvine providing services to the surrounding counties of Riverside, Los Angeles, San Diego, and Orange County. As a small firm they are able to be more selective in projects and provide exceptional services to each and every one of their clients. All projects are lead and involve firm principal and owner Rubio Medina who has over twenty years experience providing project management and guidance to both public and private clients.
Registrations: CA Architect c. 30059
Project Experience
• Balboa Island Fire Station Remodel, Newport Beach, CA • Big Canyon Reservoir Auxiliary Facility Maintenance Yard, Newport Beach, CA
• Corona Fire Department Facility Assessment and Planning, Corona, CA
• Costa Mesa City Hall Restroom Accessibility Renovation, Costa Mesa, CA
• Costa Mesa City Hall Remodel, Costa Mesa, CA
• El Segundo Beach Lifeguard Station, El Segundo, CA
• Glendale Fire Facility Assessment, Glendale, CA
• Inland Empire Utilities Agency Tenant Improvement,
Ontario, CA
• Inland Empire Utilities Agency Operations Building Assessment and Space Planning, Ontario, CA
• Irvine On-Call Architectural Services, Irvine, CA
• Laguna Beach Main Beach Restroom Replacement,
Laguna Beach, CA
• Laguna Beach On-Call Architectural Services,
Laguna Beach, CA
• Main Branch Library Remodel, Newport Beach, CA
• Montebello Land and Water Reservoir Façade, Montebello, CA • Nature Center ADA Upgrades, Irvine, CA
• Newport Beach Lifeguard Remodel, Newport Beach, CA
• Orange County Water District Annex Facility Locker Room Remodel, Fountain Valley, CA
• Rodgers Senior Center Upgrades, Huntington Beach, CA
• Santa Monica Fire Facility Assessment and Programming, Santa Monica, CA
• Santa Monica On-Call Architectural Services, Santa Monica, CA • South Coast Water District Lift Station 2 Façade,
Laguna Beach, CA
• Turtle Rock Community Center ADA Upgrades, Irvine, CA Gregory Silver M.SC., PE, GE
President/CEO
Geotechnical Engineer
GMU Geotechnical, Inc.
Mr. Silver has over 30 years of progressively responsible engineering and management experience in a wide variety of geotechnical engineering projects. He has worked
successfully for and with industrial, residential, and
commercial developers, master community planners, and
governmental agencies. He has extensive experience in
landslide evaluation and remediation design, geotechnical instrumentation, residential and commercial development, public works projects, municipality consultation, mechanically stabilized earth walls, and forensic projects. In addition, he has served as an expert witness in regards to numerous
geotechnical issues over the last 25 years. Over the period of 1988 to 1997, Mr. Silver was City Geotechnical Engineer for numerous cities throughout Southern California. Currently, Mr. Silver serves as President and Principal Engineer of GMU.
Mr. Silver is a past president of CalGeo – a 100 member firm statewide organization.
Education
• M.S. Civil Engineering - California State University, Long Beach, CA
• B.A. Geological Sciences - University of California at Santa Barbara, CA
Registrations
• Registered Civil Engineer - State of California
• Registered Geotechnical Engineer - State of California • Registered Civil Engineer – State of Nevada
Professional Affiliations
• President for the California Geotechnical Engineers
Association (CGEA)
Relevant Project Experience
• Dog Park Feasibility and Concept Plans, Mission Viejo, CA
• Jurupa Valley Aquatic Center, Riverside County, CA
• Santa Clarita Sports Complex & Aquatic Center,
Santa Clarita, CA
• Esencia Sports Park, Ranch Mission Viejo, CA
• Sendero Field, Rancho Mission Viejo, CA
• Hilltop Club at Esencia, Rancho Mission Viejo
• Sendero Core Recreation Site, Rancho Mission Viejo, CA • Pavion Park Restroom Addition, Mission Viejo, CA
• Founders Park, Ladera Ranch, CA
• Park Feasibility Studies, Mission Viejo, CA
• Tierra Grande Park, Talega, San Clemente, CA
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 16 Key Personnel (continued)
John E. Gifford
Planning Director
Montrose Environmental
Mr. John Gifford has more than 30 years of experience
in managing environmental studies and compliance
programs. His work includes coordination and
supervision of complex, controversial programs for
local municipalities, county governments and federal
agencies. He is the recipient of various awards for
excellence from the Department of Defense for his
work on critical infrastructure EIR/EIS documents
and for strategic environmental planning programs.
He has managed programs that were recognized by
the General Services Administration (GSA) as #1 in
customer service for 7 consecutive years. Mr. Gifford
is a current member of the NAEP NEPA Policy and
Energy Committees and has served on the SCAQMD
Rules TAC Committee, the California TRITAC and
Western Association of Governors TAC. He is the
author of various articles covering economic trends,
community BRAC environmental approaches and
legal analysis. Mr. Gifford’s executive management
experience includes interdisciplinary team leadership;
organizational design and development; strategic
plan & goals development; operational process
analysis and executive management of complex,
multiple task-order-related client contracts for a
variety of environmental services.
Education
• LLB Law, Western State University College of Law
(ABA), Fullerton, 1990
• AA Economics, Chaffee College, Alta Loma, 1989
• AS Biology, Chaffee College, Alta Loma, 1989
Relevant Project Experience
• CEQA/NEPA Examples Prado Dam Enhanced Water
Conservation Feasibility study and EIS/EIR and
Deviation Study with EA/MND, RBF, Orange
County Water District (OCWD), Orange County,
CA
• Land & Airspace Acquisition Program, Army
National Training Center, Fort Irwin, CA
• North Basin Recharge Facility EIR, City of Riverside, Public Utilities Department, RBF, Colton, CA
• NTC Fort Irwin CTC-IS Communications EA, US
Army
• Port of Los Angeles, USS Iowa - BB61, Los Angeles,
CA
• Riverside County Flood Control & Water
Conservation District, Eagle Canyon Dam EA/EIR,
Riverside, CA
• USACE, Port of Los Angeles, Pacific L.A. Marine
Terminal SEIS/SEIR
• Various Water/Wastewater Projects
John Pyles
Principal
Moran Utilities
John possesses more than 20 years of cost
estimating consultancy experience with a rich
history of projects in the Public, Civic, Recreation,
Parks, Healthcare, Education (Universities,
Colleges, K12) sectors, Jay provides leadership to
the team throughout the project’s engagements,
to ensure project schedules are being met
and budgets tracked. Jay prides himself on
an integrated approach and his collaboration
with the design team and city administrators
at an early stage in the design process, with
careful evaluation of the program, site character,
community needs, sustainability, and budget.
As Principal of HLCM, Jay oversees a premier
estimating team that has the fundamentals to
drive successful project delivery – experience,
teamwork, and communication.
Affiliations
• LEED Accredited Professional
• American Society of Professional Estimators
Education
• California State University, Long Beach
Relevant Projects
• Monroe Street Pool - Aquatic Facilities
Renovation, Carlsbad, CA
• Bommer Canyon Community Park Cattle Camp
Rehabilitation, Irvine, CA
• Anthony Munoz Community Center Pool,
Ontario, CA
• Aquatic Center, Seal Beach, CA
• Los Olivos Community Park, Irvine, CA
• Neighborhood Three Community Park, Irvine, CA
• Woodbury Community Park, Irvine, CA
• Sendero Community Park, Rancho Mission Viejo,
CA
• Escencia Planning Area 2.1 Community Center &
four Community Parks/Amenity Sites, Rancho
Mission Viejo,CA
• Planning Area 2.2 Hilltop Club and two
Community Amenity Sites, Rancho Mission
Viejo, CA
RC Sports Park | Rancho Cucamonga, CA (RJM Project)
Key Personnel (continued)
Alan Campbell
Managing Director
Cumming Group
Alan has worked in the construction industry since 1994. He is an experienced professional who has focused his career on providing cost management consulting services. Alan also possesses experience in construction planning and has held roles in commercial and residential development and management.
His accomplishments in the construction industry in the U.S. and UK contribute a unique proficiency and perspective to each of his project assignments. Alan has collaborated on a broad range of project types throughout his career, including healthcare, transportation, education, public works, and industrial remediation. As Managing Director, Alan utilizes his vast knowledge of all aspects of the cost estimating process. He performs services which support pre-construction, construction, and post-construction phases, including but not limited to, cost planning, milestone estimating, quantity take-offs, site walks, bid reconciliation, preparation of valuations, pricing validation, and change order claim review. Alan also possesses a strong background in arbitration and dispute resolution.
Education
• Bachelor of Science, Quantity Surveying, Abertay University, Dundee, Scotland, UK
Relevant Project Experience
• Chapman University, Parking Conversion to Fitness Suite Options, Orange, CA
• City of Long Beach, Bayshore Library/Blair Field/Silverado Park Facilities Long Beach, CA
• City of Fontana, New 20-Acre South Fontana Sports Park, Fontana, CA
• City of Fontana, New Central City Park & Sports Facility, Fontana, CA
• City of Irvine, Heritage Park Improvements Master Plan, Irvine, CA
• Corona Del Mar Middle/High School, Athletic Complex
Improvements Study, Newport Beach, CA
• Corona Del Mar Middle/High School, New Sports Fields-New Bleachers-Site Work, Newport Beach, CA
• Irvine Valley College, Soccer & Baseball Sport Fields Reno Budgeting, Irvine, CA
• LAUSD Griffith Middle School, Modernization & New Admin.- Library-Gym-Science Facilities, Los Angeles, CA
• LBUSD Cabrillo High School, Track & Sports Field Replacement with Synthetic Surface/Artificial Turf, Long Beach, CA • NLMUSD Benton Middle Sch., Landscape & Playfields
Renovation, La Mirada, CA
• NLMUSD Corvallis Middle Sch., Landscape & Playfields
Renovation, Norwalk, CA
• Northwood High School, New Synthetic Track & Field Facilities, Irvine, CA
• OC Parks, John D. Cooper Center Fossil Research Facility Master Plan Feasibility Study, Santa Ana, CA
• Orange Coast College, New Kinesiology & Athletics Complex with Two Pools & Adaptive P.E. Classrooms/Support Space, Costa Mesa, CA
• Orange County Great Park, Shade Structures at Athletic Facilities Throughout Park, Irvine, CA
• Orange USD, Joint-Use Fred Kelly Stadium Improvements DSA Update, Orange, CA
• Stauffer Middle School, Modernization Ph. 2: New Gym-Parking Lot-Lunch Shelter, Downey, CA
• Vasona Lake County Park, Creekside & Meadowbrook Group Areas Renovations, Los Gatos, CA
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 18 Project Approach
PROJECT UNDERSTANDING
It is our understanding that the City of Cypress would like to develop a modern sports park with multiple community support facilities. RJM will finalize the preliminary plan developed through the community workshops conducted in 2020. Building on the community desires our team in concert with City Staff will refine the plan to include modern design elements that have proven successful in sports park designs.
Design elements including an elevated concourse for enhanced spectator viewing, proximity of playground elements for children to play while allowing the family members to still watch both siblings play on and off the field, well organized layouts functional for both practice and game demand.
With such a proximity to residential areas our team has the capability to graphically illustrate what the realworld conditions will look like to neighbors. RJM has a proven track record of sports facility development adjacent to residential areas. We understand the sensitivity and careful consideration the perimeter of the park will require.
Our design team has the proven skills to deliver a project that will:
• Provide a design that addresses potential residential impacts of sports facility lighting • Evaluate grading options (balanced site vs. export)
• Evaluate sports field layouts and various parking configurations, capacity, and game overlap • Provide restroom / concessions and support amenities based on previous community input • Incorporate playground and multi-use court facilities into the overall program of the site • Develop a modern 14.5-acre community park that will serve the community for decades to come.
PROJECT MANAGEMENT / QUALITY ASSURANCE / QUALITY CONTROL Quality Assurance
The success of RJM Design Group can best be measured by our numerous long-term relationships with our valued clients. In order to foster these relationships, our goal is to produce a high-quality product in the most effective manner possible by utilizing our proven QA/QC procedures.
Our Quality Assurance Program is process-oriented and begins with experienced staff selected for the Arnold Cypress Park Project along with our firm’s commitment to ongoing education. Our experience is based on hundreds of successful projects and gratified clients. Our staff is encouraged to continually pursue expanding their current knowledge base in order to allow us to be at the forefront of our industry.
Continuing education is pursued in the following areas:
• PSMJ – Project Management (Applies to Arnold Cypress Park Project) • LEED – Sustainable Practices
• QSP and QSD – Qualified SWPPP Practitioner and Developer (Applies to Arnold Cypress Park Project)
• STMA - Sports Turf Managers Association (Applies to Arnold Cypress Park Project) • Arborist Certification (Applies to Arnold Cypress Park Project) • CPSI – Certified Playground Safety Inspector (Applies to Arnold Cypress Park Project) • AIA – American Institute of Architects (Applies to Arnold Cypress Park Project) • FAA – Part 107 Drone Pilots
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 19 In addition to our well-educated and seasoned professionals is our thorough understanding of the project development process. This allows us to share information with our consultant team and clients so that our projects evolve in a proactive and well-orchestrated manner. Communication among staff, team members and client include the following project parameters:
• Project Goals – clearly identified.
• Program Needs – confirmed with the client.
• Schedule – a project schedule is established at the onset which outlines the process evolution, major milestones, submittal dates, reviews, approvals, bid, construction, project opening, one-year follow up/review.
• Budget – understanding the budget is critical to a project’s success. The project budget is clarified (client staff, consultant fees, entitlement costs, construction costs, etc.) versus construction budget.
For the Arnold Cypress Park Project, we are assuming a construction fee of $11,600,000. • Construction Estimates - RJM maintains an extensive library of unit costs that are acquired through our numerous public bids, as well as from specialty consultants and independent cost estimators.
This allows our preliminary opinion of probable construction cost to accurately reflect the anticipated contractors’ bids. Due to the complex construction economy, we have also contracted with Cumming for independent cost estimating on the Arnold Cypress Park.
Quality Control Plan
Our open office “bullpen” setting is especially conducive to regular milestone reviews and monitoring of a project. This review plays a central role in our quality control effort. The importance of plan review, checking, and cross-checking cannot be overemphasized, given the complexity and time constraints under which construction documents are often produced. Our review benchmarks include:
• Documents are comprehensively checked at key milestones and regular intervals. • One person checks all important dimensions, gradients, and utility infrastructure. • The person responsible for the drawings reviews the specifications, and the specifier reviews the drawings.
• Regular consultant team meetings are held to review the documents produced by each for coordination
• The project Principal reviews all documents before they are issued. • The Client is involved in reviewing plans at regular intervals and approving the construction documents before they are issued for bid.
Another integral component in our quality control process is the utilization of our RJM lessons learned checklist.” This checklist contains the learning experiences that we have encountered over 28 years of project development. It is a useful tool that allows us to systematically review our work and that of our consultant team to ensure that we are applying the collaborative experience learned to the benefit of our projects. In addition to our in-house quality control efforts, we are also continually learning and applying the ongoing “lessons learned” from our outside plan check services provided to multiple agencies. This methodical approach to outside projects gives us the unique advantage of reviewing our own plans and specifications with an impartiality that allows for a fresh and unbiased evaluation.
Technical Approach
Our staff is skilled in the latest Computer-Aided Design (AutoCAD) and InFocus Project Management software to aid in the design and management of projects as well as graphic program to include Sketchup, 3Ds Studio Max, Lumion, Photoshop, InDesign, Photoshop, Illustrator, and GIS, in addition to web and digital publishing technology on the ESRI Story Map Platform.
Project Approach (continued)
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 20 Project Approach (continued)
RJM Design Group utilizes digital 3-D modeling for many of our projects from individual site components and solar studies to complete site and terrain modeling. 3-D modeling takes the guesswork out of design process, allowing the visualization of the form, proportion, and scale of site elements as well as site terrain and grading. Fly-through animations create a virtual tour of a site from a bird’s-eye perspective or eye level, allowing views from all angles and perspectives for a richer understanding of potential design ideas.
Our in-house 3D modeling team will be applying all of these resources and skills to ensure the development of a clear contextual site relationship of the existing residential and the proposed site improvements for the Arnold Cypress Park Rehabilitation Project.
On Time and On Budget
Our firm provides outstanding construction administration and observation that has been gained from decades of on-site practical experience. We can facilitate weekly on-site project meetings and administration of construction related communications. The proof is in the projects we have completed on time and with minimal or no change orders. Our specialization in large, complex public spaces and facilities require very accurate plans, specifications, and estimates, and then watch very carefully as the construction implementation happens. We interpret plans judiciously so that if change orders are warranted, they are fair and appropriate.
Construction Cost Management
It is important to identify project construction budgets and then adhere to those estimates through comprehensive or “tight” contract documents. We deal primarily in the public bid arena. We understand the importance of thorough and well-coordinated construction documents and specifications. We have a “very” low occurrence of change orders. This is essential to our goal of developing and maintaining long-term relationships with our Clients.
We take great pride in our ability to produce accurate PS&E that are comprehensive and reflect the actual bid pricing that exists in the recent public bid environment. We are constantly updating and maintaining our library of unit costs based upon our current public bids.
Communications Approach
Assigned Project Manager from RJM Design Group for specific project will be the main point of contact with the City. RJM Design group will act as the project lead and main coordinator for all project deliverables. All communications from sub consultants will be conducted through RJM Design Group.
Consultants shall participate in meetings to be held at regular intervals during the early phases of the project and then on an as-needed basis thereafter (via video conferencing, email, and telephonic communications) as required to assess progress and provide direction throughout the performance of the services and preparation of the project deliverables.
RJM will prepare all meeting agendas for identified scheduled meetings with the City and provide a summary of key issues with action items (meeting notes) discussed at each meeting.
The Principal-In-Charge will be ultimately responsible for all work produced under his direction. A constant review process is implemented in all phases of the work. Our office work environment is designed for this process.
Project Scheduling
The project managers of RJM are routinely involved with projects in which the design team may consist of as many as six or more specialty subconsultants. This collaborative team approach requires the use of reliable communication and schedule control tools. As with cost control, schedule control starts with a realistic and accurate definition of the work scope to clearly define the project activities, assign responsibility for each activity, and important milestones.
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 21 Project Approach — Arnold Cypress Park Revised Conceptual Plan 1 4
2 8
6 7 3
5 City of Cypress • Design for Arnold Cypress Park Rehabilitation | 22 Project Approach (continued)
SOFTBALL / BASEBALL FIELDS
Orange Coast College Baseball Fields | Orange,
CA
RJM has experience in both synthetic and high
end sports turf drainage systems. We have
developed fields for local youth league play and
even NFL athletes.
RESTROOM / CONCESSION BUILDING
Esencia Sports Park | Rancho Mission Viejo, CA
Central raised restroom concessions are
unique to RJM’s sports facility design. This
design allows bleachers to be build into the
slope eliminating clunky metal bleachers
that only serve to block views of surrounding
spectators. The raised concourse provides a
professional look and feel to the facility.
BATTING CAGES
Chino Hills Community Park | Chino, CA
Unique to RJM’s designs is the integration of
batting cages and bullpens adjacent to fields.
This provides teams with a warm up area
during the game immediately adjacent to the
field. Additionally we have provided grouped
batting cages for team practices.
MULTI-USE COURTS
Worthy Park | Huntington Beach, CA
RJM is familiar with a multitude of court designs
and has implemented multiple courts that are not
only multifunctional but are designed to expand
with minimal improvements when trends change.
Worthy Park Pickleball courts are sized and for both
basketball and pickleball. We create a base footprint
and then overlay other court elements to support
several court uses both now and in the future.
1 2
3 4
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 23 Project Approach (continued)
BASKETBALL / VOLLEYBALL COURTS
Lake Forest Sports Park | Lake Forest, CA
RJM has incorporated basketball into many of
our designs often incorporating fire access and
other program elements into the thickness of
the courts to allow for site access, community
gatherings, stages, and other potential park
events.
PLAYGROUND AREAS
Portola Park | Lake Forest, CA
Integrating playground areas adjacent to the
restroom/ concessions and spectator seating
areas allows families with multiple kids to play
within proximity of the family. This allows both
players on the field or on the playground to be
within eyesight of a parent.
PICNIC PAVILIONS
Florence Joyner Olympaid Park | Mission Viejo,
CA
Shaded gathering spaces provide for all
sorts of community events. RJM can provide
prefabricated and custom covered areas
integrating both picnic capabilities as well as
open play areas.
WALKING / JOGGING PATHS
Norman P. Murray Community Center | Mission
Viejo, CA
Many of our park designs incorporate walking
paths in a park wide loop. This model allows
for walking and jogging exercise through the
park. Integrating exercise stations can also be a
source of enjoyment for park visitors of all ages
to promote health and wellbeing.
5 6
7 8
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 24 Project Approach (continued)
SCOPE OF WORK
The following approach is intended to communicate how RJM will assist the City of Cypress in finalizing the preliminary plan developed with the community and ultimately prepare complete construction and specification documents for a 14.5 acre community sports park. Tasks and methodology below are based upon our experience with similar projects. In preparation for construction documents, we have assembled a team to thoroughly evaluate all the site elements to develop a realistic preliminary plan with current construction costs estimates. The scenario described is flexible and can be modified to better meet the needs of the City of Cypress based on your feedback.
PHASE 1 – PROJECT INITIATION/ PRELIMINARY DESIGN FINALIZATION A. Kick-Off Meeting with the City
Project Kick-Off Meeting: Meet with the City to review and clarify the overall objectives for the development of Arnold Cypress Park. Discuss project goals, existing documentation, agency review, budget details and project scheduling. During this review, we shall determine appropriate procedures to promote efficient working relationships and communication among all participants who need to interact with the Consultant Team. The RJM Consultant Team shall prepare meeting notes and action items based on meeting outcomes.
B. Document Review
Review pertinent base information regarding this project including existing plans and documents, mapping, drainage, utility easements, topography, and other relevant information.
Our proposal has assumed the following items will be provided by the City (as available):
1. As Built Information of Existing Facilities, Adjacent Street and Public Facilities.
2. Adjacent Development Plans
3. Title Report
4. Utility infrastructure availability
C. Aerial Topographic Survey:
Our team will prepare a topographic survey to include one-foot contour intervals to be utilized for the base plan development and ultimately construction documents. The survey information will encompass development of a digital topographic CAD file, field survey verifications, property limits retrieved from city and county records, and a base plan with vertical and horizontal control.
D. Field Investigation
In coordination with City Staff our team to photo document existing conditions including visual location and condition of topographic survey elements, circulation, existing trees, vegetation, utilities, drainage, irrigation, topography, easements, physical limitations, external influences, adjacent property relationships, infrastructure, walkways, and adjacent roads.
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 25 Specifically, our proposal includes the following analysis:
1. Irrigation Availability: Irrigation program analysis for anticipated improvements including potable and reclaimed availability.
2. Electrical Availability: Review existing electrical utility services and size availability.
3. Geotechnical: Investigations including surface reconnaissance, subsurface exploration, obtaining representative soil samples, laboratory testing, review of relevant geotechnical literature, and preparation of a geotechnical report documenting the findings. Subsurface exploration will include: Several borings will be drilled in order to explore the subsurface soil conditions and to obtain soil samples for laboratory testing. The field exploration will consist of the advancement of (13) hollow-stem augered drill holes within the project site reaching depths of 5 to 10 feet below existing grade (or practical refusal), with (1) additional drill hole extended to a depth of 50 feet below existing grade (or practical refusal); 1 full day of drilling at prevailing wage rates has been assumed. We will log all field exploration work and obtain bulk and/or relatively undisturbed soil samples for geotechnical laboratory testing. This will provide soil data for laboratory testing and design of necessary foundation types and pavement sections. The drill holes will be backfilled with native soils. Infiltration testing has been included in this scope, which would be performed over the two days following the exploration drilling. After samples have been reviewed subsequent reporting will developed for the Site Conditions, Seismicity and Geologic Hazards, Foundations and Slabs, Earthwork, Asphalt Pavement / Hardscape, Corrosion, and Infiltration.
4. Architectural: Our team will review the existing structures in preparation for the development of a demolition plan. Emphasis will be on utility infrastructure and placement of new facilities to evaluate cost considerations.
5. Dry Utility Review: Our team will focus on identifying the existing dry utility facilities on Watson St. and Crescent Ave. adjacent to the project site, what impact they have on the schedule and budget. Further assessment will focus on identifying the planned development dry utility requirements that will be required based on the design components.
E. Site Analysis/Opportunities & Constraints Exhibits
The next task will be to document and map all the existing features of the site including those that will be opportunities and/or constraints to the project. The exhibits will take the form of a photo board, and an illustrative map, that will be used to illustrate the key site issues of the project to community members and City officials.
F. Update the Preliminary Conceptual Plan
Based upon information obtained through the previous community outreach efforts the City has undertaken and information garnered from City staff, RJM shall prepare a revised conceptual plan at appropriate scale showing spatial relationships for each potential feature/ element. These plans will illustrate the spatial relationships of the site elements, parking considerations, and residential proximity to the park.
1. RJM will meet with City staff to review the revised conceptual plan and incorporate City comments.
Project Approach (continued)
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 26
2. After City approval of the revised conceptual plan RJM will develop a final conceptual plan.
The resulting plans will provide an illustrative for the project site and be the basis for the construction cost estimate. Exhibits highlighting site features will include:
i. Preliminary grading and earthwork quantities
ii. Schematic layout
iii. Parking Analysis
iv. Sport Lighting
v. Project narrative
3. RJM will meet with city staff to review final conceptual plan and incorporate final City comments.
4. Develop Preliminary Statement of Probable Construction Cost Estimate based on approved final conceptual plan per City direction.
5. Submit Construction Cost Estimate to staff and project committee for review and comment.
G. Dedicated Project Website
Understanding the public visibility of this project and its proximity to residential areas we propose a project website that will identify the improvements and their visual impacts to the community. RJM will build an ESRI story map website that can be used to collect community feedback, illustrate plans, and share 3D visualizations. Further during construction this site can be used to illustrate construction progress and continue to provide updates to the community.
Meetings:
(1) Kick-Off Meeting with City
(1) Field Investigation with City
(1) Site Analysis Review Meeting with City
(2) Conceptual Plan Review Meetings with City
Deliverables:
Preliminary Schedule; Meeting Agenda/Minutes; Auto CAD Topographic Base Plan; Photo Boards of Site Photos /Character Imagery; Site Analysis and Opportunities/ Constraints Exhibit, Geotechnical Report, Utility Availability Report, Refined Preliminary Conceptual Plan including Schematic Layout, Parking Analysis, Sports Lighting, and Preliminary Grading. Preliminary Cost Estimate
PHASE 2 – ENVIRONMENTAL ANALYSIS
RJM team member Montrose will prepare reports and documents pursuant to the requirements of the California Environmental Quality Act (CEQA) and the city’s adopted CEQA procedures. Deliverable products will be developed for the Project upon completion of environmental review and evaluation. These deliverables will be produced in cooperation with City personnel and associated state and federal agencies.
Specific tasks will include the following:
A. Data Gathering
Upon notification and notice to proceed, our team will participate an environmental kick-off meeting with City staff to discuss the project specifics.
Project Approach (continued)
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 27 Our team member Montrose will review additional data for the project area from the City, local, state, and federal agencies, and other sources that may be affected by or have relevance to the project. This information forms a key part of the foundation of the CEQA documents and will be reviewed and incorporated into the analysis.
B. Initial Study
Based upon early consultation with the City, RJM team member Montrose will prepare an Initial Study (IS) in conformance with CEQA Guidelines Section 15063(c) for the Project.
Montrose will evaluate potential significant impact areas in conformance with an approved City environmental checklist; incorporating relevant data from records searches and subsequent technical studies. The IS will contain:
• project description
• environmental setting
• potential environmental impacts and brief explanations to support findings • mitigation measures for any significant effects
• consistency with plans and policies
• names of parties responsible for preparation
The data and conclusion derived from the IS will be reviewed by the City and interested stakeholders to determine the extent and scope of any additional CEQA documentation needed for the project.
Our team have identified the following elements of the project that define the type of environmental process that would be required. These elements include:
• Reconfiguration of a 14.5-acre sports park site
• Four softball fields, batting cages, six pickleball, basketball, volleyball, and a multi-use court
• Playground areas, picnicking facilities, exercise stations and associated walking paths • One multi use building, and one restroom/concessions building Given the foregoing we conclude that an Initial Study and Mitigated Negative Declaration (IS/ MND) is the likely level of review required under CEQA.
We anticipate that the following technical studies will need to be prepared as part of the IS/ MND process:
1. Air Quality
The project is located within the South Coast Air Basin (SCAB), which is under the jurisdiction of the South Coast Air Quality Management District (SCAQMD). Baseline meteorological and air quality data developed through the California Air Resources Board (CARB) will be utilized for the description of existing ambient air quality. Based on data provided by the project applicant, emissions generated during demolition and construction activities will be quantified. A general description of the major phases of each phase and their timing will be required. The air pollutant emissions generated during demolition and construction will be compared to the SCAQMD Regional Thresholds of Significance.
Project Approach (continued)
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 28
2. Greenhouse Gas Analysis
Our Team will prepare an inventory of the greenhouse emissions (GHG) from both direct and indirect sources. The emissions inventory will be quantified with the CalEEMod model. The GHG reduction associated with the project’s design features will be quantified utilizing the California Air Pollution Control Officers Association (CAPCOA) methodology (Quantifying Greenhouse Gas Mitigation Measures – A Resource for Local Government to Assess Emission Reductions from Greenhouse Gas Mitigation Measures [September 2010]).
3. Traffic Impact Analysis
We will prepare a traffic impact analysis to support environmental documentation of the proposed Project. The analysis will provide data to evaluate potential short-term traffic impacts related to the project. Montrose, in consultation with the City, will engage the resource and regulatory agencies and stakeholders
4. Biology
Our team will review applicable existing data and conduct desk-top review of the project area. We will prepare a biological memorandum for the Project including review of existing nesting birds and associated terrestrial and aquatic wildlife in accordance with Federal, State and local regulations.
5. Noise Analysis
Construction would occur during implementation of the proposed project. Noise impacts from construction sources will be analyzed based on the anticipated equipment to be used, length of a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load factor, and percentage of time in use. The construction noise impacts will be evaluated in terms of maximum levels (Lmax) and hourly equivalent continuous noise levels (Leq) and the frequency of occurrence at adjacent sensitive locations.
Ultimately our team will prepare the Administrative Draft IS/MND, using a City-approved CEQA checklist. This document will reflect new site plans, new/revised technical studies, and any additional information gathered during the Research/Investigation. The Administrative Draft IS/MND will be submitted to the City for review and approval.
NOTICE OF PREPARATION
Montrose will prepare a Notice of Preparation (NOP) for review and approval by the City. Once approved, Montrose will send the NOP to the Office of Planning and Research and distribute the document to other interested/relevant agencies and individuals. Distribution will be based on a City-approved distribution list to be prepared and maintained by Montrose. This task includes certified mailing of up to 25 notices to affected agencies and interested parties.
Montrose assumes that posting in the local newspaper and any radius mailing will be provided by the City.
Project Approach (continued)
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 29 Project Approach (continued)
Meetings:
(1) One Meeting with staff to review diagrammatic plans (3) Attendance at Public Meetings to review status, preparation, and initial study review
Deliverables:
Field Survey and technical reports, Administrative Draft and Final Initial Study, NOP, Scoping Meeting Response to Comments
PHASE 3 – SCHEMATIC DESIGN / DESIGN DEVELOPMENT
Prepare Design Development Plans based upon the approved Preliminary Design Plans in order to fix and describe the scope and character of the entire Project, including landscape architectural, architectural, civil, and electrical systems, materials and such other elements as may be appropriate. During this phase our team will build off the final conceptual plan and further refine elements to clearly identify the textures, materials, and architecture vocabulary of the various site elements. These refined elements will be utilized in developing subsequent 3D visualizations.
A. Design Development Plans
Prepare digital design development base plans relative to the final conceptual; plan developer in Phase 1. The Base Plan for the proposed improvements will be prepared digitally (20-scale) and will be utilized as the project’s Base Plan for Construction Documents.
Specific alignment and orientation of all the project’s proposed ‘ground plane’ elements will be indicated. Upon completion cost estimates will be updated to include the latest information available. The anticipated enhancements include:
• Natural Turf / Synthetic Fields (four (4) softball fields with possible overlays) • Batting cages
• Six (6) pickleball courts
• One multi-use court
• 32’ x 29’ (+/- 1,000 S.F.) Centralized Restroom / Concession Building NOTE: Our proposal includes plans for submitting to the Orange County Health Department for the restroom/concession building only. Plans will include floor plans, site plan, equipment plan, and interior equipment elevations. • 52’ x 30’ (+/- 1,500 S.F.) Multiuse Building
• Basketball / volleyball court
• Playground area
• Picnic Pavilion
• Walking / jogging path with exercise equipment stations • Site Furnishings
• Pedestrian and Athletic Field Lighting
• Parking
• Landscape
• Irrigation
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 30 Project Approach (continued)
B. Pre-Construction Documentation Coordination Meeting
Upon completion of the design development plans the design team working with City staff will coordinate with the following agencies for review:
• Orange County Fire Authority (OCFA)
• City of Cypress Building and Safety, Planning, Fire, Public Works C. 3D Visualizations
Following the approval of the design development plans, the design team will produce a 3D model of the conceptual layout which will provide an isometric site plan, pedestrian views, and complete with a 3D animation video. Benefits of the 3D modeling is different view points can be generated to illustrate the various relationships of the surrounding residential areas and the park itself. The final video animation will include a birds eye overview of the park as well as ground level experiences.
Meetings:
(2) Meetings with staff to review design development plans (1) Pre-Construction Coordination Meeting with City Staff (1) Coordination Meeting with OCFA
(1) Meeting with Orange County Health Department
(1) Joint Meeting with Building and Safety, Planning, Fire, and Public Works (1) Meeting to review 3D visualizations and rendering walkthrough Deliverables:
20 Scale Base Plan, Refined Schematic layout plans, schematic building floor plans, Design development boards illustrating site furnishings, court layouts, colors textures and materials for all ground plane elements, 3D visualizations and walkthrough rendering PHASE 4 – CONSTRUCTION DOCUMENTATION DEVELOPMENT
This phase of the project consists of the preparation of the construction documents to include final drawings, specifications, and structural calculations. Our proposal includes complete landscape, civil engineering, architectural, electrical, and structural engineering for site elements, for the 14.5-acre site required to construct the project. Construction drawings will be submitted at 60%, 90% review by the city’s selected Construction Management firm. 100% complete construction drawings will be submitted to the city for submittal plan check review and approval. Upon approval the design team shall also provide the city with digital PDF files for all construction sheets. Specifically, we have outlined the following tasks:
A. Construction Kick-off meeting
RJM will hold regular meetings monthly during the construction phase (anticipated eightmonth schedule) with City Staff and the city’s selected construction management firm.
B. Site Design/ Documentation
Services during the Construction Documents Phase consist of preparation of drawings and specifications based on approved Design Development Documents, setting forth in detail the landscape requirements for the project including:
1. Site Demolition Plans
2. Site Construction/Layout Plans
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 31 Project Approach (continued)
3. Construction Enlargement Plans
4. Landscape Construction Details
5. Planting Plans
6. Irrigation Plans
7. Dry Utility Composite Plan
8. Utility modification coordination (for removal or relocation of services)
9. Structural Details, Plans and Calculations
C. Civil Design/Documentation
Services during the Construction Document Phase consist of preparation of final civil engineering calculations, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the civil construction requirements for the Project.
1. Prepare precise grading plans.
2. 20-Scale Grading Plan
3. Horizontal Control Plan
4. Erosion Control Plan
5. Water/Sewer Plan
6. Quantities/Earthwork
7. Hydrology Report
8. WQMP Report
9. NPEDES/SWPPP/NOI
D. Architectural Design / Documentation
Services during the Construction Document Phase consist of preparation of final architecture, Drawings and Specifications based on approved Design Development Documents, setting forth in detail the architectural requirements for the Project. The project will be designed using the 2019 CBC as amended by the City of Cypress, and other applicable and current local codes including the CalGreen Checklist for Sustainable Design.
1. 32’ x 29’ (+/- 1,000 S.F.) Restroom / concessions building
2. 52’ x 30’ (+/- 1,500 S.F.) Multi-purpose Building
Note: Fire sprinkler and fire alarm drawings and calculations (to be design-build by general contractor)
E. Electrical Design / Documentation
1. Electrical load calculations
2. Electrical drawings and specifications including the following:
a. Single line diagram and load calculations.
b. Complete lighting plans for walkways, parking lots, picnic pavilion, batting cages, monument signage and all required security lighting. c. Complete sports field lighting plans for the softball fields. d. Complete sports court lighting plans for pickleball, basketball/volleyball and multiuse courts.
e. Complete lighting and power plans for restroom, concessions and multipurpose room buildings. f. Complete power plans with all required general and specialized power connections.
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 32 Project Approach (continued)
g. Power connection to EV chargers.
h. Conduit only and outlet boxes for voice and data systems. i. Calculation of electrical loads, short circuit calculations and voltage drop calculations
j. Various schedules, legends and details as required.
3. Title 24 lighting calculations.
4. Photometric Plan and calculation for proposed project lighting.
F. Technical Specifications
Technical specifications for each of the above disciplines will be incorporated into the project manual. Site work construction specification will be prepared utilizing the Standard Specifications for Public Works Construction (Greenbook) format.
Meetings:
(3) Meetings with staff and Construction management firm to review plans (8) Monthly review Meetings
(1) Project 100% completion meeting
Deliverables:
30%, 60%,90%, and 100% Plans and specifications, updated cost estimates at each plan submittal.
PHASE 5 – BIDDING PROCEDURES
RJM shall assist the City with the Bidding Phase of the project. Questions, clarifications, or conflicts arising out of the bidding process will be resolved by addenda prepared by the Consultant. Addenda to the contract for construction shall be prepared in writing to document any clarification or modification made to the contract documents. In addition, the consultant shall attend a pre-bid conference and assist the City in reviewing the bid submittals.
PHASE 6 – CONSTRUCTION OBSERVATION/ADMINISTRATION
(FINAL SCOPE TO BE NEGOTIATED BASED ON CITY’S INVOLVEMENT OF A CM) During the Construction Phase of the project, the following services shall be furnished:
A. Pre-construction Conference
A pre-construction conference shall be organized and conducted to brief all parties concerned with general and special requirements of the contract for construction. Procedural matters, routing of information, and project representatives shall be defined. Attendees shall include representatives from the City staff, the Consultant, the Contractor, and all major subcontractors.
City of Cypress • Design for Arnold Cypress Park Rehabilitation | 33 Project Approach (continued)
B. Job Site Meetings
Job site meetings (anticipate twenty-four (24) meetings) shall be scheduled and conducted by the Consultant for the same day and time through the duration of the project. Scheduling, coordination, requests for information, and changes to the contract for construction are routinely monitored. The consultant shall publish and distribute a field report for each job site meeting, documenting the progress of construction and specifically noting current and delinquent action items.
C. Submittal and Shop Drawing Review
The Consultant shall review all required shop drawings and related submittals as required by the contract documents.
D. Project Close-Out
At the completion of the Construction Phase a final job site meeting and review of the entire facility shall be conducted. A final punch list will be published and distributed by the Consultant to all parties concerned, specifically noting required corrections, non-conforming work, and work remaining to be completed. A second walk-through shall be conducted when all punch list items have been corrected, at which time a Final Notice of Completion shall be filed by the City. Conduct a final walk through approximately 12 months after completion of construction to conduct a warranty review site walk with Owner.
E. Record Drawings
Consultant will review contractor submitted Record Drawings for contract conformance and completeness based upon field observations made during the construction observation/ administration task and the original contract documents. Consultant shall not be held responsible for inaccuracies of the contractor provided record drawings. Any site visits required to verify information contained on the contractor’s as-built drawings will be provided on an hourly basis.
Orange Coast College | Orange, CA (RJM Project)
At RJM Design Group, we believe in
consistency. All projects, no matter what scale,
are met with the same degree of precision
and artistry by our team. RJM’s effective
communication, seasoned staff, community
involvement, and project execution expertise
are what set us apart from other design firms.
Simply put, our clients and our communities,
matter. We add a level of detail and character
to our designs that you will not find elsewhere.
At RJM Design Group, we have found a way to
fuse functional designs with what our clients
want – and that, is the RJM difference.
RJM Design Group, Inc.
31591 Camino Capistrano
San Juan Capistrano, CA 92675
[email protected]
www.RJMdesigngroup.com
[949] 493-2690 fax
[949] 493-2600 phone
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN www.VerdeDesignInc.com
DESIGNING OUTSTANDING FACILITIES FOR CALIFORNIA’S RECREATIONAL COMMUNITIES DESIGNING OUTSTANDING FACILITIES FOR CALIFORNIA’S RECREATIONAL COMMUNITIES Chris Giannini, RLA (Associate, Sr. Project Manager) 951.221.3142 | [email protected] Mark Baginski, RLA, LEED AP (Principal) 408.850.3411 | [email protected] 3685 Main Street, Suite 350, Riverside, CA 92501 | www.VerdeDesignInc.com
CITY OF CYPRESS
REQUEST FOR PROPOSALS (RFQ/RFP) FOR DESIGN FOR
ARNOLD CYPRESS PARK REHABILITATION
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN
COVER LETTER
November 10, 2021
City of Cypress
Public Works Department
8611 Watson Street, Cypress, CA 90630
Attn: Nick Mangkalakiri, Assistant City Engineer
SUBJECT: REQUEST FOR PROPOSALS (RFQ/RFP) FOR DESIGN FOR ARNOLD CYPRESS PARK REHABILITATION Dear Mr. Mangkalakiri and Members of the Evaluation Committee:
Thank you for the opportunity to submit our proposal in response to City of Cypress' (City) RFP for Design For Arnold Cypress Park Rehabilitation. Verde Design, Inc. is an integrated landscape architecture and civil engineering firm focused on public athletic and recreational planning, design, and construction administration services for cities, counties, and park and recreation districts. We are uniquely qualified to lead this project in partnership with the City due to our extensive experience developing athletic facilities, specifically sports complexes, such as the one outlined through this RFP.
To accomplish your goals, Verde Design has proposed a team of qualified, problem-solving professionals, led by myself, Mark Baginski (project principal), and Chris Giannini (associate and senior project manager). Together, we have had the privilege of serving numerous agencies throughout California with similar scope to your proposed project. If selected as the consultant to lead this project, we will bring our expertise and knowledge to ensure that Arnold Cypress Park successfully serves your citizens, as well as enriches the quality of life for your community. In direct response to the RFP, we offer the following key points, which sets the Verde Design team apart:
• Technical Expertise: Verde Design’s nationally award-winning landscape architecture and civil engineering teams have unsurpassed technical abilities, which include unparalleled natural grass and synthetic turf field installed design, as well as hardcourt and pickleball experience. We have designed multiple types of batting cages from single tunnels to large covered structures with multiple tunnels for public parks, high schools and collegiate level. Utilizing stick built or pre-fabricated restroom and concession buildings throughout our projects is typical and we are well versed to respond to your needs and budget.
• Recognized Leadership: Verde Design is a leader in the areas of athletic facility design and synthetic turf. We are the official outdoor athletic facility designer for the California Interscholastic Federation (CIF). We frequently speak at professional conferences such as California Parks and Recreation (CPRS – state and local levels), American Sports Builders Association (ASBA -Nationally) and American Public Works Association (APWA - locally). We provide educational presentations on synthetic turf topics, including the use of organic infills as alternatives to the crumb rubber, use and types of pads, multi-use field athletic performance and safety, field subsurface drainage, and stormwater management approaches to synthetic turf fields. • Quality Documents: Our quality control program has resulted in our construction documentation packages being recognized by the contracting community as being easy to read and execute and lacking ambiguities that result in potential change orders. This begins with our inhouse review process during the design phase of the project where at least three licensed professionals review the contract documents. Our uniquely developed specifications providing step-by-step quality control checks with stated tolerances built into the construction process to ensure that each layer of the park and especially the synthetic turf and court systems. This includes both pre-construction lab testing and on-site testing.
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN
COVER LETTER
PATTY O'MALLEY SPORTS COMPLEX, SPORTS COMPLEX
• Sharing our Knowledge: We understand that the City may wish to use synthetic turf fields on this project. Verde Design has guided and educated dozens of clients through their first synthetic turf field project, walking through the system of components, separating facts from fiction, and answering questions and concerns along the way. We have developed one of the most robust synthetic turf specifications in the state with the City of San Francisco who really led the charge on environmental and end of life issues surrounding synthetic turf. We thoroughly believe our success as a firm is directly correlated to the success of our clients. Over 90% of our clients have become repeat customers.
We believe in being advocates for our clients, providing open and clear communication throughout the project and presenting information in a manner which allows the owner to make informed decisions effecting their project Thank you again for your consideration. As principal-in-charge for this project, I will be personally involved throughout the entire process of design and construction. I will provide quality control and oversight and will work closely with Chris, who will serve as your main-contact.
Sincerely,
VERDE DESIGN, INC.
Mark Baginski, RLA, LEED AP, Principal
408.850.3411 | [email protected]
3685 Main Street, Suite 350, Riverside, CA 92501
500+
SYNTHETIC TURF FIELD
PROJECTS COMPLETED
Chris Giannini, RLA, Associate & Sr. PM
951.221.3142 | [email protected]
3685 Main Street, Suite 350, Riverside, CA 92501
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 4
TABLE OF CONTENTS
COVER LETTER
1. FIRM ORGANIZATION, CREDENTIALS, BACKGROUND .......... P5
2. EXPERIENCE ............................................................................ P8
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH ....................................................... P19
COST PROPOSAL (SUBMITTED AS SEPARATE DOCUMENT)
ROTARY PLAYGARDEN, ALL-INCLUSIVE PLAYGROUND
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 5
1. FIRM ORGANIZATION,
CREDENTIALS, BACKGROUND
OUR SERVICES AND PROJECT TYPES
• Landscape Architecture
• Civil Engineering
• Master Planning
• Facility Assessments
• Management Plans/
Studies
• Feasibility Studies
• Schematic Design
• 3D Modeling
• Community Facilitation
& Outreach
• Construction
Documentation
• Irrigation Design
& Audits
• Cost Estimating
• Maintenance Planning
• Community Parks and
Sports Complexes
• Plazas & Entry Elements
• Open Space & Picnic Areas
• New and Replacement
Athletic Fields
• All-Inclusive Playgrounds
• All-Weather Tracks
• Pre-Fab Buildings for
Restrooms, Concessions,
Maintenance, & Storage
• Tennis Facilities &
Hard Courts
• Streetscape
• Stormwater Facilities
• SWPPP & SWMQCP Plans
• Infrastructure Upgrades
FIRM PROFILE
ABOUT VERDE DESIGN
Verde Design is an integrated landscape architecture
and civil engineering firm specializing in award-winning recreational and athletic-focused spaces. We provide
our clients with comprehensive planning, design, and
construction administration services, and serve cities, counties, and parks and recreations districts, as well
as local municipal agencies, businesses, non-profit
organizations, community groups, and public and private K-12 schools, colleges, and universities.
We have partnered with over 80 public agencies
to date, and have completed more than 750 public
facility projects for clients. Projects have ranged from small neighborhood pocket parks to destination sports
complexes and athletic facilities. We are passionate
about these spaces and are committed to creating
lasting facilities that serve California's communities. Our principals are actively involved in our projects and our clients’ satisfaction is their top priority. We approach each project by developing a thorough understanding of our
clients’ challenges and goals. Please see the abbreviated list to the right for services and project types.
We staff our projects with a team of creative problem
solvers, and draw upon our in-house site planning, grading and drainage, planting, and irrigation design expertise, to provide solutions that meet or beat project schedules and remain within the established project budgets.
BRIEF HISTORY
In 2007, Derek McKee and Devin Conway, both veterans
of the A/E/C industry, purchased key assets of a former firm and founded Verde Design, a Certified Small Business Enterprise. Our leaders have crafted
a culture rooted in sound practice,
focused on sustainability, and staffed
with people who care about enhancing
their communities. Since our founding,
we expanded operations with offices in
Folsom, Santa Rosa, and Riverside.
14 We’ve worked with Verde Design for many years on a variety of public projects, including sports fields and community parks. Their staff has repeatedly demonstrated their ability to achieve clients’ goals, and the projects are designed well and turned over without issue. Our project teams enjoy working with Verde Design, and Kimley-Horn would recommend them to any City or public agency looking to hire an experienced and knowledgeable landscape architecture firm.
FAREED PITTALWALA, P.E. QSD, PRACTICE BUILDER
KIMLEY-HORN AND ASSOCIATES, INC.
FIRM OFFICERS
DEREK MCKEE, PRINCIPAL
MARK BAGINSKI, PRINCIPAL
DEVIN CONWAY, PRINCIPAL
NANCE CRONIN, PRINCIPAL
PARTNER TESTIMONIAL
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 6
1. FIRM ORGANIZATION,
CREDENTIALS, BACKGROUND
Folsom Office:
1843 Iron Point Road,
STE 140
Folsom, CA 95630
Santa Clara Office
(Headquarters):
2455 The Alameda
Santa Clara, CA 95050
Santa Rosa Office:
3558 Round Barn Blvd,
STE 200
Santa Rosa, CA 95403
Riverside Office:
3685 Main Street,
STE 350
Riverside, CA 92501
OFFICE LOCATIONS
While Verde Design has four (4) office locations
throughout California, the office that will be providing the City of Cypress (City) services is located at 685 Main
Street, STE 350 Riverside, CA 92501.
COMPANY SIZE
Our professional staff of 41 includes licensed landscape architects, LEED accredited professionals, civil engineers, QSD/QSP certified professionals, a certified playground safety inspector, and a strong production and technical support team.
SERVICES TO PROVIDE THE CITY
Verde Design will act as the prime consultant for the
City, providing landscape architecture civil engineering services. Please see Section 3. Project Understanding and Management Approach for a detailed breakdown of our
services and tasks proposed for the City.
TALENTED 41PROFESSIONALS
KEY STAFF
4 FIRM PRINCIPALS
12 LANDSCAPE ARCHITECTS
5 CIVIL ENGINEERS
8 PROJECT MANAGERS
3 QSD/QSP
2 LEED APS
1 CPSI
$750 MILLION
IN PUBLIC
PROJECTS
COMPLETED
VERDE DESIGN - BY THE NUMBERS
PROJECT DESIGN
AWARDS RECEIVED
WE ARE PROUD
THAT OVER 90%
OF OUR BUSINESS
COMES FROM
REPEAT CLIENTS
80+ PUBLIC
AGENCIES
PARTNERED WITH
IN THE LAST 14
YEARS IN BUSINESS
PARK PLAYGROUND
PROJECTS
COMPLETED
ATHLETIC FIELD/
FACILITY PROJECTS
COMPLETED
FIELDS DESIGNED FOR
PUBLIC AGENCIES
SYNTHETIC TURF
$
With over 750 public
facility project for
clients, our knowledge of
these turf systems, coupled
with our technical
expertise, has earned us
a reputation as one of
the leading synthetic turf
specialist throughout the
state of CA.
90%
400+
400+
26 500+
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 7
1. FIRM ORGANIZATION,
CREDENTIALS, BACKGROUND
STAFFING CAPABILITY AND AVAILABILITY
To help the City of Cypress (City) accomplish their future goals and project, have hand-selected a team with specialized public recreational and athletic facility knowledge, problem-solving experience, and a history of successfully working together on an extensive list of projects with similar scope to the City's proposed project. We recognize the importance of building and developing new and ongoing relationships throughout your project, and are committed to maintaining a consistent project team. Please see below for proposed key team members, and Section 2. Experience for key team member resumes and project roles, per the RFP.
Mark Baginski, RLA, LEED AP
Title: Principal-in-Charge
408.850.3411
[email protected]
Chris Giannini, RLA
Title: Associate, Sr. PM
951.221.3142
[email protected]
AKH Structural Engineers
Services Providing: Structural
Engineering Services
FBA Engineering
Services Providing: Electrical
Engineering Services
BKF Engineers
Services Providing: Survey &
WQMP Services
RMA Irrigation
Services Providing: Irrigation
Design Services
Converse Consultants
Services Providing: Geotechnical &
Lead/Asbestos Services
Watearth
Services Providing: CEQA
Services (Optional)
Jamie Wallis, PE, QSD/QSP
Title: Associate, Civil Engineer
408.850.3425
[email protected]
PROJECT TEAM
ORGANIZATIONAL CHART
Verde Design
Subconsultant
FBA RMA
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 8
2. EXPERIENCE
RELEVANT PROJECT EXPERIENCE
Our mission is to provide excellence in design and
outstanding service to our clients. In our 14 years in
business, we have accumulated an extensive portfolio of successful recreational and athletic facilities, partnering with more than 80 public agencies and to complete over
750 recreational and athletic facility projects.
Projects for public agencies have included master
plans for regional sports complexes to community and
pocket parks, new and replacement athletic fields, sports field lighting, hardcourts, all-inclusive playgrounds,
streetscape, park beautification and perimeter fencing/ security, trails, ADA improvements, and irrigation design.
The City of Cypress' (City) Arnold Cypress Park
project is a project that directly aligns with our 14
years of built and proven project experience. From
the athletic components to the restroom/concession
buildings, to hardcourts and walkways, our team
will lead the City step-by-step through a detailed
programming process, which allows you the
opportunity to understand each of the components
of your project, helping you to make informed
decisions on your choices. We also understand
equally how important understanding the needs
of the operations and maintenance aspects of the
project are and we look forward to working with
them to ensure these needs are addressed.
We have demonstrated our ability to consistently play
a role with educating communities on both natural grass and synthetic turf field fields in a manner which allows them to make informed decisions. We have experience
and understand the sensitivity of the load bearing
requirements of this project.
Our in-house team of landscape architects and
civil engineers will seamlessly integrate plans and
specifications into a complete and easy build set of
construction document. We will draw upon this expertise to deliver your project on time and in budget. Our history of successful public agency partnerships have resulted
in dozens of well-planned athletic and recreational
facilities. Many of these facilities have been community and destination parks that receive a high-level of
attention, traffic, and use. Further, our firm has designed game and practice facility athletic fields for professional sports teams, including the San Jose Earthquakes, San
Francisco Giants, and Oakland Raiders. This high-level
design fuels our team's creative ideas and ensures that your project is carefully developed, and all options are explored.
If selected to partner with the City, our team will take time to learn your goals, preferences, updated priorities, and values, so we can work together to be successful.
This begins with a shared vision built upon your project goals, and is supported by Verde Design’s portfolio of
similar work, and through the adoption of our simple, but clear approach to projects.
Please see the following pages for relevant project
case studies, which illustrates our diverse experience
and abilities, as well as the end of this sections for our proposed key team member resumes, per the RFP.
The extensive experience that the staff at Verde Design has with synthetic turf and the synthetic turf industry, and their understanding of the various turf systems available have been invaluable to us in implementing our plans for this project. We appreciate the meticulous attention they've given to the overall performance of the facility and to addressing the long term operational concerns of our maintenance and operations staff.
DAN MAUER, PROJECT MANAGER, RECREATION AND PARKS DEP,
CITY AND COUNTY OF SAN FRANCISCO
BEACH CHALET FIELDS, SAN FRANCISCO
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 9
2. EXPERIENCE
ARCADIA SOFTBALL COMPLEX, SAN
JOSE, CA
Project Description: Working within a tight 4.5-acre
footprint, we were able to design four full-size adult
softball fields by using tall fencing on two of the fields to maintain an average home run distance of 300-feet. The
Arcadia Sports Complex is designed as one of the top
premier softball complexes in the Bay Area. In a tight site surrounded by residential homes and apartments, the site includes two championship fields with terraced chairback seating, full bullpens, and covered dugouts. The site
also includes two smaller fields with tall outfield fencing ranging from 8-14 feet tall, creating a feel similar to that of the 'Green Monster' at Fenway Park.
Aside from the fields, the site offers amenities such as the unique central restroom/concessions building, thematic
architectural entry signage, sports field lighting, picnic areas, thematic children's play areas, and a miniature
synthetic turf ball field. This site posed two major
challenges related to redirecting and treating all site drainage and how to balance cut and fill. The site is
extremely flat, which has proved to be a challenge when running the cut and fill analysis to make the raised central plaza. With some careful design of slightly depressed
C3 planting areas that treat all paved runoff, and a less than 3" drop of all ball fields, we were able to accomplish creating an 18" raised spectator plaza while still balancing the cut and fill.
Program:
• Four natural grass adult softball fields with scoreboard, covered dugouts, sports field lighting, two fields with bullpens, and two fields with terraced chairback seating • New maintenance building and maintenance area with
materials bins and covered parking spaces
• Raised central plaza for spectators, restroom/
concession building, and two parking lots with C.3
bioretention treatment areas
• Thematic street front signage and play area with
miniature synthetic turf ball field and picnic areas
Services: Site assessment, site design, construction
documents, construction documentation services
Client: City of San Jose
Domenic Onorato, Program Manager
200 East Santa Clara Street, 6th Floor
San Jose, CA 95113
408.535.3500 | [email protected]
Project Cost:
Budget: $17 million
Construction Cost: $17.5 million
Size: 4.5 acres
Schedule: Completed June 2020
Proposed Staff: N/A
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 10
2. EXPERIENCE
FAIR OAKS PARK, SUNNYVALE, CA
Project Description: Verde Design was selected by
the City of Sunnyvale for the renovation of Fair Oaks
Park, a 15-acre community park located in Northern
Sunnyvale, originally built in 1969. The design includes the replacement of the existing athletic field turf with synthetic turf for its baseball, soccer, and multi-use fields. This would be the City's first park with synthetic turf, which would reduce annual water usage and significantly increase play time during high rainfall seasons.
In addition to the fields, the Verde team is working with the “Friends of Magical Bridge” community organization
and City staff for an all-inclusive playground to be
incorporated within the park design. The project also
includes hardcourt improvements, expanded picnic areas, and circulation and infrastructure improvements.
Program:
• Replacement of existing natural grass field with synthetic turf baseball, soccer, and multi-use fields
• Renovation of picnic and park amenities
• Universally accessible play areas for children of a wide range of abilities and ages with custom playhouse
• Reconstruction of hardcourts
• Maintenance building renovation
• Upgrade to existing lighting
• Dog park with synthetic turf/decomposed granite
surfacing
Services: Community facilitation, site design, construction documents, and construction administrative services
Client: City of Sunnyvale
Nate Scribner, PE
650 West Olive Avenue,
Sunnyvale, CA 94086
408.730.2783
[email protected]
Size: 15 acres
Project Cost:
Budget: $16.5 million
Construction Cost: N/A
Schedule: In construction
Proposed Staff: Mark Baginski (principal)
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 11
2. EXPERIENCE
TAMIEN PARK, SAN JOSE, CA
Project Description: Verde Design was selected by the
City of San Jose (City) to provide two concept plans, a preferred concept, construction documents, bidding, and construction assistance for the City's Tamien Park. Included in Phase 1 of the park design, is a new parking lot, a prefabricated restroom/storage building, security lighting with power outlets, shade structures, picnic and play
opportunities. Additional features of the park include a post-tension slab basketball court, synthetic turf volleyball court, youth play area, game tables, ornamental fencing, stone pilasters, signage, pervious and impervious paving, site-specific improvements, drought-tolerant planting, and an MWELO-compliant pump and irrigation system that is
designed to be switched over to recycled water when it
becomes available.
In Spring 2021, Verde Design completed Phase II additions to the park, which included a natural grass multi-use
field with accompanying shade structures, perimeter
all-weather walking/running path, and field netting. An outdoor fitness/exercise area is provided with additional seating and shade. The park is designed to have direct
linkage to the train station upon build out.
Program:
• Play area with custom playhouse and features, picnic and seating areas, pathways, and raised planters with seat walls • Basketball court and synthetic turf volleyball court
• Specialty fencing, custom site furnishings, lighting, a prefabricated restroom/storage building and a parking lot with permeable paving
• Natural grass multi-use field with field fencing and an allweather perimeter walking/running path • Exercise/fitness area and solar lighting
Services: Conceptual design, design development,
construction and bid documents, specifications, cost
estimates, bidding, and construction administration services Size: 3.6 acres
Client: City of San Jose
Chris Mastrodicasa, LA
200 East Santa Clara St, 6th Fl.
San Jose, CA 95113
408.535.8416
[email protected]
Project Cost:
Budget: $4.3 million
Construction Cost: $4.8 million
Schedule: Completed June 2021
Proposed Staff: Jamie Wallis (civil engineer)
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 12
2. EXPERIENCE
DOWNTOWN PARKS, MORGAN
HILL, CA
Project Description: Verde Design was selected to
provide the planning and design for three of the City of Morgan Hill’s newest park sites. Each park is unique in its environmental surroundings, topography, and proposed
uses. The new parks provide the Morgan Hill community
with three new recreational areas in which to enjoy, not only creative play experiences, but also two natural parks in the riparian and Oak woodlands.
Program:
• Railroad Park - The new entrance features reinforce the Train Depot theme with fun and exciting play structures for all ages and abilities, artwork among a colorful and textural landscape, as well as many observation areas,
lighting, security cameras, and a self-cleaning restroom building.
• Third Street Creek Park - The park design included
revegetation of the natural grassland areas, and the
creek riparian corridor. It is a quiet park that provides picnicking, playing on climbing boulders, and strolling, and sitting along Llagas Creek. Along the paths you will find environmental information signs and inviting pictures.
Access to the park is made possible by the redevelopment of two streets, the installation of parking, lighting, security cameras, new vehicular circulation, and a repurposed
pedestrian bridge.
• Nob Hill Trail Park - This park takes advantage of
select views of Morgan Hill, and the valley beyond with vista areas and informational maps and pictures. It offers picnic areas, exercise stations, hiking trails, and two long and steep slides that offer excitement to the brave.
Services: Community outreach, site planning,
environmental assessment, design, construction documents, and administrative services
Project Cost:
Budget: $5.1 million
Construction Cost: $4.5 million for all three parks
Client: City of Morgan Hill
Chris Ghione, Community Ser. Dir.
17575 Peak Avenue
Morgan Hill, CA 95037
408.782.9154
[email protected]
Size:
Railroad Park - 0.67 acres
Third Street Creek Park - 1.5 acres
Nob Hill Trail Park - 1.8 acres
Schedule: All projects completed December 2017
Proposed Staff: N/A
RAILROAD PARK
RAILROAD PARK
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 13
2. EXPERIENCE
MINNIE & LOVIE WARD REC.
CENTER, SAN FRANCISCO, CA
Project Description: In a public-private partnership
with the City Fields Foundation and the City of San
Francisco, Verde Design was tasked with converting the
existing natural grass field at the Minnie and Lovie Ward Recreation Center to synthetic turf.
The project required mass grading and retaining walls to achieve a maximum 2% slope across the fields. An elaborate stormwater management system captures water, stores it, and slowly infiltrates into the site soils.
The synthetic turf fields will stand up to more hours of play, and be usable and maintainable even in wet conditions.
This benefits the sports groups of San Francisco, who were previously lacking opportunities for field use.
Program:
• Conversion of natural grass to synthetic turf fields to accommodate two full-sized soccer and lacrosse fields,
one softball/little league field, and one varsity baseball field
• Sports field lighting
• Perimeter fencing
• Bleacher seating
• Walkway improvements
Services: Site assessments, site design, construction
documents, construction administration services,
and City approval
Project Cost:
Budget: $5.9 million
Construction Cost: $6 million
Client: City and County of San Francisco
Dan Mauer, Recreation and Parks Department,
Project Manager
30 Van Ness, 5th Floor, San Francisco, CA 94102
415.581.2542 | [email protected]
Size: 5.7 acres
Schedule: Completed September 2014
Proposed Staff: Mark Baginski (principal)
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 14
2. EXPERIENCE
KAISER PERMANENTE SPORTS
VILLAGE, BAKERSFIELD, CA
Project Description: Verde Design was selected by
the City of Bakersfield to provide design services for
the City's remaining 95 acres of undeveloped parkland
for Kaiser Permanente Sports Village. We provided a
conceptual master plan, which includes six football fields with sports field lighting, eight baseball/softball fields, a skate park and dog park, fitness stations, a splash pad, an aquatics center and community center, a play area,
restroom/concessions buildings, shade structures and
picnic areas, walking trails, parking areas, and internal roads.
We have also recently completed construction drawings
for 35 acres of Phase IV improvements for this project, which will include five football fields with sports field lighting, a restroom/concessions building, roadway
extension improvements, and two parking areas.
Services: Master planning, conceptual design, and
construction documents (Phase I), and construction
administration services
Program:
• Five natural grass football fields
• Paved parking and access road and pedestrian
walkways
• Restroom building/concessions building and shaded
public plaza
Client: City of Bakersfield
Navdip Grewal, Project Manager
1600 Truxtun Avenue
Bakersfield CA 93306
415.999.6548 | [email protected]
Project Cost:
Budget: $12 million
Construction Cost: N/A
Size: 95 acres (conceptual planning) and 35 acres (CD)
Schedule: Estimated construction completion August 2022 Proposed Staff: Mark Baginski (principal) and Chris
Giannini (project manager)
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 15
2. EXPERIENCE
DREAM HOMES PARK, CATHEDRAL
CITY, CA
Project Description: Verde Design provided conceptual
planning efforts for a n 8-acre community park for the City of Cathedral City along the seasonal Whitewater River.
The park will be developed with trail connections to the region’s master planned CV link trail, Coachella Valley’s alternative transportation route.
The park design includes a multi-use, natural grass open space area, futsal court, a central plaza, restroom
building, two covered play areas, fitness stations, two basketball courts, dog park, picnic shelters, picnic tables, walkways, benches and two parking areas.
Services: Master planning, conceptual design, public
outreach, and consensus building
Client: City of Cathedral City
John Corella, Dir. of Engineering/ Public Works
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234
760.770.0340 | [email protected]
Program:
• Natural grass open space/play area
• Shaded play areas and picnic areas
• Basketball courts
• Futsal field
• Fitness stations
• Restroom Building
• Large and small dog parks
• Perimeter walkways and security fencing
• Parking lots
Project Cost:
Budget: $8 million
Construction Cost: N/A
Size: 8 acres
Schedule: Design completed December 2020
Proposed Staff: Mark Baginski (principal) and Chris
Giannini (project manager)
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 16
2. EXPERIENCE
MARK BAGINSKI, RLA, LEED AP (PRINCIPAL-IN-CHARGE)
Mark is a principal with Verde Design and joined the firm a year after its inception in 2007. He has over 25 years of professional experience designing athletic and recreational facilities for cities and educational clients. Mark's projects have earned several notable awards and distinctions. Most recently, the American Sports Builders Association (ASBA) recognized two projects nationally with Multi-Field Facility of the Year, Silver (University High School, CA), and Track and Field Facility of the Year, Gold (Hayward High School, CA). A key characteristic of Mark's designs is the belief in an overall "big idea.”
B.S., Landscape Architecture, Mississippi
State University, 1991
B.S.L.A., Landscape Architecture, Mississippi
State University, 1991
A.A.S., Land Development, State University
of New York at Cobleskill, 1987
CA 4089, Landscape Architect, 1994
LEED Accredited Professional
American Society of Landscape Architects
Urban Land Institute
Coalition for Adequate School Housing
American Sports Builders Association
California Parks and Recreation Society
City of Bakersfield
• Kaiser Permanente Sports Village
(current)
x Master plan
x Five football fields with sports
field lighting
x Four fields renovation
x New parking and roads
x Irrigation/stormwater management
City of Burbank
• Brace Canyon Park (current)
x Synthetic turf multi-use fields
x Spectator bleachers
x Perimeter jogging/walking track
City of Poway
• Lake Poway Softball Field (current)
x Softball field reconstruction
University High School, Presidio of
San Francisco
• Paul Goode Field - Presidio National
Park (2017)
x Synthetic turf, organic infill,
combined baseball and softball
multi-use field
x Striping for lacrosse, field hockey,
and soccer
x Synthetic turf practice field
x Dugouts and batting cages
x Bleacher seating
x Three lane track with jumping pit
x Restrooms and parking lot
x Stormwater management
and landscape
City of Sunnyvale
• Fair Oaks Park (current)
x Synthetic turf baseball, soccer, and
multi-use fields
x Magical Bridge all-inclusive
playground
x Picnic and park amenities upgrade
x Hardcourts reconstruction
x Lighting and ADA upgrades
x Dog park
City of Poway
• Lake Poway Softball Field (current)
x Softball field reconstruction
City of Sacramento
• Army Depot Park (2019)
x Two baseball fields
x CMU dugouts and wood backstop
x Score board and foul poles
x Sports field lighting
x French drain system
x Concession/restroom and
maintenance buildings
x Walkways and parking lot
x Pathway lighting and landscaping
City of San Francisco
• Youngblood-Coleman Field (2020)
x Synthetic turf soccer field
replacement
x Drainage and fencing improvements
x Irrigation adjustments
• Beach Chalet (2015)
x Four synthetic turf soccer fields
x Sports field lighting
x Concessions/restroom upgrades
x Parking lot expansion
x Playground
x Seating, dining terrace, and picnic
seating
• Minnie & Lovie Ward Recreation
Center (2014)
x Two synthetic turf soccer fields
x Two baseball fields
x Bleachers and sports field lighting
QUALIFICATIONS & RELEVANT EXPERIENCE
Role: Mark will be your advocate to keep your project on target to meet your goals. He will be responsible for contract administration oversee design development, and staff coordination. As the design development proceeds, he will review all aspects of the project with the City to confirm that all goals are met.
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 17
2. EXPERIENCE
CHRIS GIANNINI, RLA (ASSOCIATE, SENIOR. PM)
Chris joined Verde Design in 2018 and is an associate and ofiice leader in our Southern California office. He brings over 25 years of expertise in public park design, with a variety of programmatic features including athletics fields, playgrounds for all age groups, hardcourts, pathways and parking, ADA improvements, and various park related features to the Verde Design team. Over his career, he has received multiple project awards from California Parks & Recreation Society (CPRS), American Society of Civil Engineers (ASCE) and American Public Works Association (APWA).
B.S., Landscape Architecture, California
Polytechnic State University, Pomona, 1993
CA 4287, Landscape Architect, 1998
City of Bakersfield
• Kaiser Permanente Sports Village
(current)
x Master plan
x Five football fields with sports
field lighting
x Four fields renovation
x New parking and roads
x Irrigation/stormwater management
City of Burbank
• Brace Canyon Park (current)
x Synthetic turf multi-use fields
x Spectator bleachers
x Perimeter jogging/walking track
City of Poway
• Lake Poway Softball Field (current)
x Softball field reconstruction
City of Cathedral City
• Dream Homes Park (2019)
x Neighborhood park
x Dog park
x Basketball court
x Shaded play areas
x Fitness stations
x Picnic shelters and restrooms
x Shaded plaza
x Lighted walking paths
x Open turf area
x Parking areas
x Regional trail connection
• Ocotillo Park (2016)*
x Active recreation facilities
x ‘Smart Irrigation’
x Drought tolerant plant material
x Playground
x Picnic areas
x Walking paths
x Soccer field
x Skatepark
x Splash pad
x Fitness stations
x Restroom building
City of Palm Springs
• Whitewater Park (2019)
x Master plan
x Neighborhood park
x Dog park
x Skate plaza
x Splash pad and shaded play areas
x Shaded plaza
x Lighted walking paths
x Open turf area
City of Santa Ana
• Memory Lane Park (2016)*
x Conceptual pocket park planning
x Children's play area
x Nature garden
x Trails with bike racks and equestrian
hitching posts
x Picnic area
x Security lighting and landscaping
City of San Bernardino
• Bryce Hanes Park (2017)*
x Soccer field/open space play
x Picnic and fitness areas
x Basketball courts
x Restroom and on-site parking
x Permeable paving
x Drought tolerant planting
x Solar lighting and ‘smart’ irrigation
x Splash pad
County of Riverside
• Deleo Regional Sports Park (2009)*
x Two baseball and five soccer fields
x Basketball and tennis courts
x Children’s play areas
x Walking trails
x Restroom/concessions building
x Bio-swales for stormwater
treatment
QUALIFICATIONS & RELEVANT EXPERIENCE *project completed with prior firm Role: Chris will lead preparation of graphics, meeting preparation, and conceptual design and construction documents/ packages. His responsibilities include overall daily management of the project, project scoping, and establishing the project schedule. During the startup phase, he will work with the team to attain input from your staff, and develop project programs, and respond to development issues, as well as direct supervision of drafting personnel.
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 18
2. EXPERIENCE
QUALIFICATIONS & RELEVANT EXPERIENCE
B.S., Civil Engineering, Santa Clara
University, Santa Clara, 2013
CA C86612, Professional Engineer, 2016
CA QSD/QSP certification #26164
City of Alameda
• Estuary Park (2016)
x Baseball, football, and soccer
synthetic turf fields
x Basketball courts
x Dog park and playground
x Restroom/concession buildings
x Picnic areas
City of Burlingame
• Murray Soccer Field (2016)
x Renovation of synthetic turf field
x Feasibility Study
City of Foster City
• Catamaran Park (2016)
x Synthetic turf beach and ADAcompliant playground
City of Milpitas
• Milpitas Sports Center (2016)
x Synthetic turf multi-use fields
City of Redwood City
• Red Morton Community Park (2016)
x Renovation of three fields and four
tennis courts
City of San Jose
• Tamien Park (2021)
x Natural grass multi-use field
x Synthetic turf volleyball court
x All-weather walking track/path
x Playground with custom features
x Basketball court
x Pathways and raised planters with
seat walls
x Restrooms and picnic areas
x Stage and exercise/fitness area
x Solar lighting
x Parking lot and landscaping
Sweetwater Union High School
District
• Hilltop High School (2018)
x Track & field improvements
Murrieta Valley Unified School
District
• Murrieta Valley High School (2016)
x Turf replacement
x Track resurfacing
San Bernardino City Unified School
District, San Bernardino
• Arroyo Valley High School (2019)
x Track & field
• Cajon High School (2019)
x Track & field
• Pacific High School (2019)
x Track & field
• San Bernardino High School (2019)
x Track & field
South San Francisco Unified School
District, South San Francisco
• El Camino High School (2019)
x Softball field
• South San Francisco High School (2019)
x Softball and baseball fields
San Francisco Unified School District,
San Francisco
• Lowell High School (2017)
x All-weather track
• Burton High School (2018)
x Softball field
College of San Mateo, San Mateo
• Beach Volleyball Facility (2017)
• Softball Field Replacement (2016)
• Cross Country Course at Crystal
Springs (2016)
Stockton Unified School District,
Stockton
• Chavez High School (2020)
x Varsity baseball field
x Competition aquatic facility
JAMIE WALLIS, PE, QSD/QSP (ASSOCIATE, CIVIL ENGINEER)
Jamie joined Verde Design in 2014 as a civil engineer, and developed into an recent associate, responsible for managing current design projects, maintaining and building client relationships, and overseeing the rest of the production team in many aspects of each project she is involved in. During Jamie’s time with Verde Design, she has assisted or managed a variety of projects, including athletic fields for public parks and educational facilities. Jamie utilizes her experience as a former NCAA D1 athlete, and her technical design skills, to produce innovative solutions to unique project issues.
Role: Jamie will provide project support as needed to the team, drawing upon her expertise as a civil engineer. She will work with Mark and Chris to coordinate engineering and production items, as well as ensure that the project is designed in compliance with all applicable standards and guidelines.
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 19
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH
PROJECT UNDERSTANDING &
APPROACH
Verde Design understands that the City of Cypress' (City) Arnold Cypress Park is an existing 14.5 acre +/- park that is bordered by Crescent Avenue and Watson street on
the North and East side with residential areas to the South and West. The park is widely used by the community and is home to Cypress girls’ softball. Existing amenities include softball fields, pickleball courts (formerly a skating rink), tot lots, a basketball court, a picnic area, and restrooms.
The existing park amenities have exceeded their design
life. In January of 2020, the City initiated a process to “reimagine” the park so that it would meet the current
needs of the community. All of the existing improvements currently on site will be demolished and removed with
the exception of mature trees that can be saved and the angled parking stalls along Watson Street.
Since the existing buildings on site will also be demolished and removed, we have included a task item to test for
asbestos and lead so that proper instruction and plan
preparation can be provided for the bidding contractors should there be any concern with existing materials.
We have also included an optional task for performing
an initial environmental study /CEQA analysis with
the preparation of the CEQA Initial Study Negative
Declaration document as noted in the RFP. The City has
conducted two (2) community meetings and one (1)
sports group workshop to gather input for the new park.
A conceptual plan was developed as a result of these
meetings. The proposed improvements will include the
following:
• Four (4) softball fields (lighted with option for synthetic turf surfacing)
• Batting cages
• Six (6) lighted pickleball courts
• One (1) lighted multi-use court (potentially for roller skating use)
• Centralized restroom and concessions building
(including grill and fryer for food prep)
• Multi-purpose building with pre-packaged re-heating
food prep facilities
• Lighted basketball/volleyball court
• Playground areas
• Picnic pavilion
• Walking / jogging path with exercise stations
• One (1) multi-use court (potentially to include use for roller skating)
• Parking improvements appropriately sized for park
programming
• Improved irrigation system with new irrigation pump(s) OUR SITE VISIT - These photos, taken by our project
manager Chris of our proposed team from our visit to
the project site, will help inform our investigation and understanding of the project.
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 20
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH
The new park development will include smart irrigation
technology and a plant palette that facilitates water
conservation. The proposed design will utilize sustainable and environmentally friendly design practices such as
consideration of products that use recycled materials,
reduce the use of energy, reduce the use of water, and
reduce stormwater run-off. This approach includes the
preservation of existing tree canopies, as well as the
incorporation of low impact development (LID) and
best management practices (BMPs). We will also look at
opportunities to recycle materials currently on-site, such as concrete or asphalt paving, steel fencing materials, and trees that may have to be removed. Sometimes we are
able to re-purpose existing materials and use them again.
If not, simply recycling them responsibly is an option we always consider.
We understand that the City's current construction budget for this project is $15,000,000 and that the design and construction schedule must be established to facilitate construction completion preferably by July 2023.
Verde Design is an industry leader in the design and
development of sports facilities with extensive knowledge of synthetic turf systems. We have delivered successful design services for highly competitive sports facilities such as high schools, colleges, and universities, as well as for recreational park facilities. We understand the importance of creating a family friendly sports park that suits the needs of community athletes as well as providing design ideas with safety in mind such as set back distances around fields, clear site lines from spectator areas to playgrounds and restrooms, security lighting, emergency call towers, safety netting systems, and efficiently designed amenities for parents and kids of all ages.
Our proposed project manager Chris Giannini and project principal Mark Baginski have each been designing parks
and sports facilities for over 25 years, and during that time have raised children that have played sports in parks like the City's Arnold Cypress park. We understand how
important it is to create a family-like environment in a park associated with multi-use sports fields and activities.
We have assembled a team of design and engineering
professionals to provide the appropriate services noted in the RFP, which will exceed the City’s expectations.
Our approach to this project and to team leadership
begins with clarity of expectations and proper
documentation throughout the design process. You
will note in our scope of work below our “Submittal
Book” document. We begin developing this book at
the beginning of the project when we establish the
Basis of Design Document as a programming tool. The
Submittal Book will provide clarity of expectations and communication for all members of the design team and will include other documents such as updated cost estimates
and schedules.
As each deliverable is submitted, the Submittal Book
is updated. The Book also includes tracking of critical questions and answers from the design team and City
departments that are critical to design decisions or design changes that may occur during the design process. It serves as a record as to why decisions were made during the
collaborative process. We encourage City staff to review this Submittal Book as well as the PSE documents to ensure that the collaborative design process is being documented accurately.
ROTARY PLAYGARDEN, ALL-INCLUSIVE PLAYGROUND
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 21
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH
Regarding our internal team scheduling, submittal
milestone dates are sent to production team members
as calendar requests so that we all have the same dates and reminders on our calendars. If there are challenges with delivery dates either from a design team or City staff perspective, we discuss those issues and the possibility of scheduling changes if necessary.
As we approach milestone delivery dates we also have
calendar dates scheduled for all team members for internal QA/QC review. This is typically 2-3 weeks prior to the City submittal date and allows our sub consultants to review their own work as we review ours however it also allows us as the prime consultant to review our subconsultant’s work so that we can identify any items that may need to be addressed prior to the formal submittal to the client.
Typically this review process internally is done by licensed professionals that have NOT been working on the project so that personnel that are not familiar with the project can look at it from a fresh perspective. We have found that this review process provides great results in identifying concerns that must be addressed prior to the milestone submittal.
SCOPE OF WORK
TASK I – PROJECT START-UP AND
CONCEPTUAL DESIGN REFINEMENT
A. Establish files and in-house documentation.
B. Receive all available data, maps, reports, etc.
C. Obtain City documents relating to the site and other requirements, standards, and regulations for development of the facilities.
D. Provide topographic survey:
1. Review of the project location, limits of works,
Title report provided by City and confirm dimensions of the project elements.
2. Identify the location and availability of necessary
utilities based upon record drawings and maps
(Potholing is included in the base fee, however utility scanning has been provided as an optional fee, as requested).
We were impressed by the way they approached a project and their emphasis on establishing a partnership with us for the design and construction of the park renovations. They wouldn’t just tell us what we ‘should’ do. We felt that they sincerely wanted to give us community parks that we could use and that met our needs.
KEVIN MILLER, CITY MANAGER
CITY OF FOSTER CITY
CATAMARAN PARK, COMMUNITY SPORTS PARK
E. Initiate the geotechnical investigation to understand structural and percolation properties of existing soil.
Our experience in the local area of Cypress indicates
that the water table may be shallow and as a result,
percolation systems for storm drain mitigation may not
be allowed. We have provided percolation testing as
an optional task.
F. Initiate the testing for lead and asbestos in the existing community building on site and provide results noting
the findings.
G. Visit the project site to understand existing adjacencies and development, access, and utility/infrastructure.
H. Kick-Off Meeting: Meet with City staff to recap and
refine the project intent, scope, project budget and
timetable.
1. Identification of roles and responsibilities of consultant team and City staff.
2. Review existing conceptual plan and proposed
park improvements and find consensus regarding
site design elements.
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 22
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH
3. Review project goals and objectives with staff.
4. Prepare “Basis of Design” or pre-design document establishing the program and design criteria, materials and finishes for proposed site amenities.
The Basis of Design document will identify the following for each element of the proposed design and serves as a tracking element for the project:
a. Field dimensions for each sport – determined
by age and competitive level
b. Field safety analysis for each field – multi-use
fields must provide safe play for each individual sport. Analysis considers players, spectators, and passers-by safety and adjacent use analysis. Recommendations will be provided
based on governing standards of care.
c. Pickleball, Basketball, multi-use court dimensions and quantity confirmation. d. Walking/Maintenance path dimensions and
surfacing options
e. Synthetic Turf Field System Overview (optional field surface). i. Synthetic turf types (if so chosen for this
project), depths, backings, heights, warranties, and other items as requested by client provide a pros and cons breakdown of each type – identify a recommended type, height. ii. Infill type – organic infill review of available options by type and manufacturer, experiences with each and impacts on
cost.
iii. Pad systems – present the role(s) a pad
can play in the synthetic turf system,
differences between pads, warranties
versus guaranties.
iv. Subgrade – synthetic turf subgrades
role in the system and options for your
project.
v. Multi-use sports fields – line hierarchy,
unique conditions found in multi-use fields
discussed.
vi. Field drainage – performance requirements and standards vii. Field watering/irrigation needs – options
for accomplishing, understanding your
needs.
viii. Warranties – types, customizable, and
the importance of a documented maintenance program.
ARMY DEPOT PARK, SPORTS COMPLEX
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 23
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH
ix. Life cycle of synthetic turf – what to
expect.
x. Maintenance – myths versus facts. “Good
routine maintenance equals greater
longevity” a discussion. Maintenance
options.
f. Play Area; Confirm size of area, Age-appropriate equipment, surfacing, manufacturer / model of preferred equipment and amenities.
g. Restroom Concessions Bldg. & Multi-Purpose Room; Pre-manufactured buildings for restrooms/food preparation area and
multi-purpose use. Discuss programming uses,
materials, colors, architectural style as well
as deferred submittals and direct purchase
options for cost savings. Our fee assumes
deferred submittals once a purchase order
has been issued. This typically occurs once
the contractor has contracted with the manufacturer unless the City enters into a direct purchase agreement prior to commencement
of construction.
h. Picnic Pavilion; Pre-manufactured structures.
Discuss size / capaCity, quantity, materials,
and architectural style as well as deferred
submittals and direct purchase options for
cost savings. Our fee assumes deferred
submittals once a purchase order has been
issued. This typically occurs once the contractor has contracted with the manufacturer unless the City enters into a direct purchase
agreement prior to commencement of construction.
i. Open Picnic Areas; Confirm locations, quantity tables, barbecues and trash/recycling receptacles, manufacturer / model of preferred equipment. j. Fitness Stations; Confirm number of locations, size of each area, quantity of equipment pieces at each location, manufacturer / model of preferred equipment.
k. Site lighting.
i. Security path lighting
ii. Sports field lighting
iii. Basketball court lighting
iv. Batting cage lighting
v. Pickleball court lighting
vi. Picnic pavilion lighting
vii. Electrical outlet needs
viii. Emergency call tower(s)
ix. Parking lot lighting / EV charging stations
I. Perform preliminary Americans with Disabilities Act
(ADA) analysis of project area and identify discrepancies and recommended resolutions.
J. Project Milestone Schedule for design, bidding and
anticipated construction timeframe.
K. Project Meetings: In addition to the project kick-off meeting, we have budgeted one in person and one
virtual meeting during the conceptual phase, and the
30% phase. We have also budgeted for two in person
Verde Design provided planning, assessment, design, and construction documentation/support to the City for our three new park projects. The staff was knowledgeable and their workshops and planning approach helped us facilitate informed decision making, resulting in three parks that are sure to be destination parks for the City, and ones that will serve the residents of Morgan Hill for many years.
CHRIS GHIONE, DIRECTOR OF PARKS & RECREATION
CITY OF MORGAN HILL
RAILROAD PARK, ALL-INCLUSIVE PLAYGROUND
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 24
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH
meetings each during 60% and 90% submittal phase
and on virtual meeting for the final 100% Submittal for a total of six (6) in-person meetings and three (3) virtual meetings in addition to the initial kick off meeting which will be in person.
L. Public Meetings: Per the City’s RFI response document, we have budgeted attendance at four(4) public meetings; two each at City Council and Parks and Recreation Commission for approval of preliminary design and final PSE documents. We will provide a brief presentation of the project and its amenities and answer questions. Comments from the Council or Commission
regarding the conceptual design will be incorporated
into the 30% submittal package.
TASK II – CONCEPTUAL DESIGN
A. We understand that while the conceptual plan provided by the City provides the desired park amenities, the design and layout of those amenities is still open
to discussion and modification. We will provide 3
colored, conceptual plan options for consideration
by the City. These options will be discussed with the
City at one (1) presentation meeting where input and
comments will be collected that will inform a final
conceptual plan. Once a final conceptual plan has
been selected, we will provide a final conceptual plan
with 3D color renderings/photo simulations of vantage
points from distinct locations within the park. We can
also use the 3D rendering to create a fly over video
of the final proposed layout. These different vantage
points and video will provide accurate sightlines and
views of different proposed park elements.
TASK III – 30% CD SUBMITTAL
A. Based on the comments and input received during
project kick-off / programming phase and Conceptual planning phase, we will prepare a 30% CD Level submittal.
B. The 30% design submittal will refine the chosen conceptual design and provide necessary detail that will define the final design that will serve as the site plan and base for the construction drawings. This submittal
will include partial completion of the following sheets.
1. Cover sheet.
2. Demolition plan.
3. Preliminary grading plan.
4. Preliminary drainage plan.
ESTUARY PARK, COMMUNITY SPORTS PARK
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 25
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH
5. Material (site) plan
6. Preliminary planting plan..
7. Preliminary irrigation plan.
8. Preliminary electrical plan.
9. Product cutsheets and options for prefabricated
buildings, site furnishings and equipment establish
materials, finishes.
10. Provide a Rough Order of Magnitude (ROM)
estimate of probable costs.
11. Provide a copy of the geotechnical report.
12. Provide a draft copy of the WQMP.
13. Provide draft CEQA Initial Study and Negative
Declaration Documentation (optional task).
14. Submittal book to 30%.
TASK IV – 60% CD LEVEL
This stage involves a detailed design and refinement of the project's improvements and refinement of 30% drawings.
A. Based on the comments and input received during
30% CD phase, we will prepare 60% CD plans, details,
specifications, and cost estimate. We understand that
beginning at this phase we will be coordinating with
a Construction Management Consultant hired by the
City for constructability review of the drawings.
B. The submittal package will include the following plan sheets will be setup to align with City requirements.
The plans include the following:
1. Cover sheet.
2. Existing conditions plans.
3. Demolition plans.
4. Grading plans.
5. Drainage plans.
6. Utility plans.
7. Horizontal control plans.
8. Materials and detail reference plans.
9. Irrigation plans.
10. Planting plans.
11. Electrical engineering plans.
12. Prefabricated structure plans, sections, and elevations.
13. Construction details and enlargements.
14. Structural plans and details.
15. Irrigation and planting details.
C. Specification’s setup in CSI format utilizing City’s standards. City’s “front-end” documents will be updated to align with the project by the City. Technical specifications will be provided relative to the improvement plans.
D. Submittal book, which will supplement the plans and
specifications showing:
1. Project Progress Report – Including schedule
update.
2. Draft Statement of Probable Construction Costs
aligned with project budget.
3. Material Reference and Product Catalog Cut
Sheets for all proposed elements.
The City of Seaside was looking to enhance a popular community park by upgrading the buildings, playing field, and play areas, and also adding a skate park. The Verde Design team provided a turn-key solution that included extensive community outreach, design services for the upgrades to the buildings, recreational facilities, landscaping, and master planning services for the renovation of the park. They worked diligently to add the greatest value while being sensitive to budget constraints. They offered design ideas and planning options that helped us immensely, and their knowledge of artificial turf and space planning was invaluable for me. I would highly recommend Verde Design to any city looking for an experienced park planning consultant.
RICK RIEDL, PE, CITY ENGINEER
CITY OF SEASIDE
DAVID CUTINO PARK, COMMUNITY SPORTS PARK
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 26
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH
4. Design Log /questions & directives.
5. Submittal book.
E. In-house redline review and revisions (QC).
F. Project administration and coordination of all team
members. Deliverables include:
1. Submit two (2) hardcopies of 60% plans and
specifications.
2. Submit electronic copy of 60% plans and specifications in PDF format.
3. Submit one (1) submittal book.
TASK V – 90% CONSTRUCTION
DOCUMENT PHASE
A. Review 60% CD / Design Development Submittal comments and coordinate modifications with Design Team.
B. Modify plans to incorporate City staff and agency
comments.
C. Prepare a 90% Construction Document Submittal.
D. The 90% submittal includes updated plans, a technical specifications book, updated costs, and updated submittal book.
E. Prepare additional plans and documentation to those
listed above:
1. Earthwork quantities w/ grading plan.
F. Technical specifications
G. In-house redline and review (QC).
H. Submittal preparation and coordination.
1. 90% Plans and specifications.
2. Submittal Book including:
a. Schedule update.
b. Updated Cost Estimate.
c. Design Log /questions & directives
d. Basis of Design Document
e. Responses to City’s 60% review package
comments.
f. Submit Final WQMP Document for City
Review
g. Provide Final CEQA Initial Study and Negative Declaration Documentation (optional task).
I. Design and comment review meeting with City staff
and prepare meeting summary. Deliverables include:
1. Submit up to six (6) sets) hardcopies.
2. Submit electronic copy of 90% plans and specifications in PDF format.
3. One (1) Submittal Book in hard copy and PDF
format.
TASK VI – BID SUBMITTAL / 100%
CONSTRUCTION DOCUMENTS
A. Review 90% submittal comments from the City and
design team.
B. Revise plans, specifications, and cost estimates to
incorporate final comments.
C. Prepare 100% construction estimate.
D. Storm Water Quality Management Plan/WQMD.
E. CEQA Initial Study and Negative Declaration Documentation (optional task).
F. Obtain utility permits.
G. In-house redline and review (QC).
H. Submittal preparation and coordination.
I. Submittal, permitting and coordination for agency
review that include the City Building Department.
J. Project administration as required to coordinate work with the City and design team. Deliverables include:
1. Submit six (6) sets of hardcopies along with specifications and final cost estimate.
2. Submit electronic copy of 100% plans and specifications in PDF format.
3. Submittal book (1) in hard copy and PDF format.
K. Design and comment review meeting with City staff
and prepare meeting summary.
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 27
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH
Final Submittal
A. Review Bid submittal comments from the City, Building Department, and design team.
B. Revise plans, specifications, and cost estimates to
incorporate comments (if necessary).
C. In-house redline and review (QC).
D. Submittal preparation and coordination.
E. Project administration as required to coordinate work with the City and design team.
F. Provide City with one set of wet stamped reproducible Mylar plans and specifications, and one final statement of probable construction costs. CAD files
of plans will be provided to the City in a format that
aligns with their software.
G. Project administration and coordination of all team
members. Deliverables include:
1. Plans/drawings bid documents; Final original
drawings shall be submitted on double matte
mylar, itemized cost estimates, technical project
specifications.
2. Submit electronic copy of final plans and specifications in PDF format.
TASK VII – BID SERVICES
A. Answer contractors questions during bidding and assist with bid RFI and bid Addenda.
B. Assist in bid evaluation and contractor selection.
TASK VIII – BID SERVICES
A. Attend an internal virtual handoff meeting from the
design team to the construction management team.
Consultant shall be prepared to address possible
construction pitfalls, items for the construction management team to be aware of (special construction considerations, long lead time items, etc.).
B. Attend one (1) pre-construction meeting
C. Respond to questions, request for information, and
provide clarifications.
D. Review submittals and shop drawings.
E. Provide design directives if necessary
F. In addition to the pre-construction meeting and final punch list meeting we will attend an additional 19
construction observation meetings for a total of 21
meetings during construction. We will provide site
observation notes and findings from our site walks.
G. Review price requests and change orders.
H. Conduct one (1) final punch list walk and report.
I. Participate in “lessons learned” virtual meeting at end of project.
TASK IX – RECORD DRAWINGS
A. Review contractor as-built plans and setup a CAD file of the plans and submit to the City. Record drawings:
Original record drawings shall be submitted on computer flash drive in Adobe Acrobat format. Additionally, submit two (2) black line copies. NOTE - As we provide RFI responses and or field directive responses, we update our CAD files during construction.
One way Verde Design is different from other firms I’ve worked with is they really listen to the client. Some design firms come into a project and they want to sell you on something they’ve already conceptualized or that fits their own artistic purpose, but Verde comes in with an open mind and listens first before drawing.
GREG BETTS, FORMER COMMUNITY SERVICES DIRECTOR
CITY OF PALO ALTO
MITCHELL PARK MAGICAL BRIDGE,
ALL-INCLUSIVE PLAYGROUND
LANDSCAPE ARCHITECTURE • CIVIL ENGINEERING • SPORT PLANNING & DESIGN 28
3. PROJECT UNDERSTANDING AND
MANAGEMENT APPROACH
SPECIAL PROVISIONS
A. Services or information required from the City:
1. Improvement plans or as-builts for utilities servicing the site.
2. On-going development plans that may be related
to the project site.
3. Applicable City standards and guidelines.
4. City specifications, details, and electronic title
block.
5. Inspection and testing during construction.
6. Property Title Reports to establish property
boundaries.
7. Daily construction management of the project
construction.
8. Bid set copies for project team.
B. For purposes of clarity, the following items are specifically not included in the Scope of Services:
1. Meetings other than those listed.
2. Offsite improvements outside the limits of work.
3. Additional renderings or presentations beyond
what is included in the Scope of Work.
4. SWPPP preparation.
5. SWPPP testing and inspection during construction
– QSP services.
6. Permit fees associated with the project.
7. Inspection and testing required during construction.
8. Design for areas not identified in the project
understanding.
9. Street improvement plans.
10. Mapping Services not specifically noted such as
private easements, quit claims, ALTA’s, ROW
dedications.
11. Prequalification selection process for contractors
or materials.
12. Separate bid packages, phasing, or construction sequences implementation beyond what is proposed.
13. Significant design revision requests at the 60% CD
submittal and beyond.
14. Construction administration beyond what is
noted.
15. Structural, electrical, and mechanical design services related to any building structure – prefabricated structures are assumed therefore,
full building documents will be deferred submittals
provided by the manufacturer once a purchase
order has been issued.
SILVER TERRACE PARK, COMMUNITY PARK
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular Item # 15.
FROM: Cameron Harding, Director of Recreation and Community Services DATE: 10/26/2020
SUBJECT: Receive and File Presentation on the Arnold Cypress Park Rehabilitation Community Outreach and Provide Direction on the Conceptual Design
RECOMMENDATION
1. Receive and file the Arnold Cypress Park Rehabilitation Community Outreach report, conceptual plan and budget; and
2. Provide direction on the conceptual design, including potential changes to proposed amenities; and
3. Direct the City Manager to issue a Request for Proposal for the preliminary design of Arnold Cypress Park based on the conceptual design and City Council adjustments; and
4. Include the Arnold Cypress Park rehabilitation project, along with identified funding, in the FY 2021-22 Seven Year Capital Improvement Plan.
DISCUSSION
The City Council’s Strategic Plan includes an objective to present the results of the Arnold Cypress Park rehabilitation community outreach and a conceptual design and budget to the City Council for direction.
In January of 2020, the City Council retained a park design architect, Richard Fisher Associates (RFA), to lead community outreach as the first step in reimagining Arnold Cypress Park. The City Council also directed that the reimagined park continue to serve as the home for Cypress Girls’ Softball.
RFA conducted three community meetings targeting residents, youth sports groups and other interested parties to ascertain desired amenities and improvements at Arnold Cypress Park. Online questionnaires on the website and social media were also available for those who could not attend a community meeting.
Forty-five participants attended the community meetings and 645 completed questionnaires. After reviewing the 2017 Facility Condition Assessment and community input, RFA recommends potential upgrades to the park including:
Four softball fields
Batting cages
Six pickle ball courts
One multi-use court
Centralized restroom and concession building
Basketball/volleyball court
Playground areas
Picnic pavilion
Walking/jogging path with exercise equipment stations
A conceptual design showing how these amenities could be laid-out is attached.
Amenities Considered/Suggested But Not Included
Consistent with the City Council’s direction to keep the park as the home for Cypress Girls’ Softball, the conceptual design includes four softball fields. The space dedicated for the fields constrains amenities suggested by the community that might otherwise be proposed, including:
Swimming pool (operational costs are also beyond the District's resources) Splash pad
Memorial for veterans/first responders (Veterans Park serves this role) Disc golf course (nearby El Dorado Park includes a course) Skate park (amenity at Veterans Park)
Many community meeting and survey participants from outside Cypress advocated for a dedicated roller sports amenity. While one is not included in the conceptual design, this use could be accommodated in the multi-use court or as flexible space in part of the parking lot.
Other amenities that were suggested (for example park benches and pet waste bag dispensers) are considered as the conceptual design evolves during the preliminary design process.
BUDGET IMPACT
None. Arnold Cypress Park rehabilitation is included as an unfunded project ($10,450,000) in the Capital Improvement Program. Once a park designer is identified, an agreement for the preliminary design and an associated budget amendment will be presented to the City Council for consideration. Public Works will estimate project's cost once the preliminary design is complete.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Richard Fisher Associates Conceptual Plan Arnold Cypress Park ARNOLD CYPRESS PARK | CONCEPTUAL PLAN
80'X50' BASKETBALL /
VOLLEYBALL COURT
CITY OF CYPRESS
PARKING LOT
MULTI-USE
AREA
TRELLISED
PICNIC PAVILION
52'X30' MULTIPURPOSE ROOM
T-BALL
FIELD
SOFTBALL
FIELD #1
(BASES 65')
SOFTBALL
FIELD #2
(BASES 60')
PARKING LOT
MEANDERING PATHWAY /
RUNNING TRAIL/ EXERCISE
STATIONS
40'X50' HALF COURT
BASKETBALL COURT
SOFTBALL
FIELD #3
(BASES 60')
WATSON STREET CRESCENT AVENUE DELONG STREET
200'
175'
150'
MULTIPURPOSE
PRACTICE
FIELD
PICKLEBALL
COURTS
5-12 YRS
PLAY
AREA
2-5 YRS
TOT LOT
32'X29'
CENTRALIZED
RESTROOMS &
CONCESSIONS
STAND W/
STORAGE
BATTING CAGES / BULL PEN
175'
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 13.
FROM: Peter Grant, City Manager
DATE: 02/28/2022
SUBJECT: Receive and File the Strategic Plan Six-Month Objectives Update
RECOMMENDATION
Receive and file the strategic plan six-month objectives update.
DISCUSSION
The Strategic Plan establishes major goals and objectives for the City. It provides the principle guidance for the preparation of the budget and a plan for implementation and accountability. The Strategic Plan is among the City Council's most effective tools to improve services and preserve Cypress' high quality of life.
The City Council updated the Strategic Plan in September 2021, including a review of the existing plan, development of new six-month objectives, and a discussion of the City's strengths and accomplishments during the past six months. The attached matrices report the progress on the six-month objectives as of February 28, 2022.
When the City Council originally adopted these six-month objectives, it recognized the plan was ambitious and may need adjustment. An objective to assess and respond to the California Voting Rights Act (CVRA) challenge has been added as an ongoing objective and the update includes several adjustments to accommodate the CVRA objective and account for available staff resources.
A special City Council meeting will be held March 8 to update the plan for the next six months.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Six-month Objectives
C I T Y O F C Y P R E S S
SIX-MONTH STRATEGIC OBJECTIVES
S e p t e m b e r 1 4 , 2 0 2 1 – M a r c h 1 , 2 0 2 2 A
THREE-YEAR GOAL: MAINTAIN INFRASTRUCTURE AND FACILITIES
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISED
1. At the March 14,
2022 City Council
Meeting
Public Works
Director
Recommend a solar energy power purchase
agreement to the City Council for action. X
Project may not be viable
due to limited roof space.
PW and consultant are
exploring options.
2. May 2022
Police Chief,
working with the
Public Works
Director
Reopen the Police Station and hold a community
celebration/open house. X
Police Station is
operational. Grand
opening celebration will
be part of PD open house
in May.
3. By March 12, 2022
Recreation and
Community Services
Director, working
with the Public
Works Director and
youth sports groups
Celebrate the grand opening of Lexington Park. X
Grand opening scheduled
March 12.
4. At the February 28,
2022 City Council
meeting
Public Works
Director, working
with the Recreation
and Community
Services Director
Recommend a contract for the design of Arnold
Cypress Park to the City Council for action. X
C I T Y O F C Y P R E S S
SIX-MONTH STRATEGIC OBJECTIVES
S e p t e m b e r 1 4 , 2 0 2 1 – M a r c h 1 , 2 0 2 2 B
THREE-YEAR GOAL: MAINTAIN FINANCIAL STABILITY AND PROMOTE ECONOMIC ACTIVITY
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISED
1. At the October 11,
2021 City Council
meeting
Planning Director
Recommend the 2021-29 Housing Element to the
City Council for action and submission to the State’s
certification program.
X
2. By November 1,
2021
Finance Director Present an Information Systems Disaster Recovery and Business Continuity Plan to the City Manager.
X
3. At the January 10,
2022 City Council
meeting
Finance Director
Recommend a State and Local Fiscal Recovery
Funds Plan for Cypress’ $11.2 million allocation from
the American Rescue Plan Act (ARPA) to the City
Council for action.
X
4. FUTURE Planning Director
Recommend creating an advisory committee and
hiring a consultant team to modernize and integrate
Business Park Specific Plans to the City Council for
action.
X
Carry forward to next
planning period.
5. FUTURE Planning Director Recommend the 2021-29 Housing Element General Plan Amendment to the City Council for action.
X
Delayed due to the State
review.
C I T Y O F C Y P R E S S
SIX-MONTH STRATEGIC OBJECTIVES
S e p t e m b e r 1 4 , 2 0 2 1 – M a r c h 1 , 2 0 2 2 C
THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISED
1. At the December
13, 2021 City
Council meeting
Planning Director,
working with the
Police Chief and the
City Attorney
Recommend an update of the Emergency Shelter
ordinance to the City Council for action.
X
2. By March 1, 2022 Police Chief Initiate an audit of the Police Department's evidence policies, practices and inventory.
X
3. FUTURE Police Chief Conduct an orientation and training for city staff at the new Emergency Operations Center.
X
Carry forward to next
planning period.
4. FUTURE Police Chief
Present options to supplement mental health/social
worker resources for responding to homelessness
and non-violent public safety calls to the City Council for direction.
X
Carry forward to next
planning period.
5. FUTURE Police Chief Update the Police Department strategic plan and present the new plan to the City Council.
X
Facilitator selected; carry
forward to next planning
period.
C I T Y O F C Y P R E S S
SIX-MONTH STRATEGIC OBJECTIVES
S e p t e m b e r 1 4 , 2 0 2 1 – M a r c h 1 , 2 0 2 2 D
THREE-YEAR GOAL: ENHANCE RECREATION FACILITIES AND PROGRAMS
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISED
1. At the November 8,
2021 City Council
Meeting
Recreation and
Community Services
Director
Present the redesigned (hard copy) Recreation and
Community Services Activity Guide to the City
Council.
X
2. At the January 10,
2022 City Council
Meeting
Recreation and
Community Services
Director
Recommend Lexington Park field allocation and
operating policies to the City Council for action.
X
3. By February 28,
2022
Recreation and
Community Services
Director
Present the Recreation and Community Services
Commission’s review of the 2021 Concerts on the
Green to the City Manager.
X
Included on the 2/28 City
Council agenda
4. By March 1, 2022
Recreation and
Community Services
Director
Present a review of Celebrate Cypress events and
options to improve communication, coordination, and
event execution among event partners to the City
Council for direction.
X
Working with Festival
organizations on
relationship management.
Carry forward to next
planning period.
C I T Y O F C Y P R E S S
SIX-MONTH STRATEGIC OBJECTIVES
S e p t e m b e r 1 4 , 2 0 2 1 – M a r c h 1 , 2 0 2 2 E
THREE-YEAR GOAL: MAINTAIN HIGH QUALITY AND HIGH VALUE SERVICES FOR THE COMMUNITY
WHEN WHO WHAT STATUS COMMENTS
DONE ON
TARGET
REVISED
1. At the January 10
City Council
meeting
City Clerk
Recommend an update to the 2018 Community
Survey to assess satisfaction with city services and
public engagement to the City Council for action.
X
2. At the November
22, 2021 City
Council meeting
Public Works
Director, working
with Valley Vista
Services
Present an organics recycling program that complies
with State regulations to the City Council for action.
X
3. FUTURE
City Manager,
working with a City
Council
subcommittee
Present a Community Leadership Program to
educate and develop current and future community
leaders to the City Council.
X
Carry forward to next
planning period
4. FUTURE
City Manager,
working with the
Planning Director
Present options for developing strategies to increase
affordable housing in Cypress to the City Council for
direction.
X
Will be addressed as part
of 2021-2029 Housing
Element implementation
5. At the February 28,
2022 City Council
meeting
Planning Director
Present the results of the Neighborhood Preservation
Pilot Program Neighborhood Survey to the City
Council for direction.
X
C I T Y O F C Y P R E S S
SIX-MONTH STRATEGIC OBJECTIVES
S e p t e m b e r 1 4 , 2 0 2 1 – M a r c h 1 , 2 0 2 2 F
6. On-going
City Manager and
City Attorney,
working with the City
Council
Assess and respond to the California Voting Rights
Act Challenge and potentially consider changes to
the City’s system for electing Council Members
X
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 14.
FROM: Peter Grant, City Manager
DATE: 02/28/2022
SUBJECT: Receive the Government Finance Officers Associations Award for Distinguished Budget Presentation and the Certificate of Achievement for Excellence in Financial Reporting
RECOMMENDATION
Receive the Government Finance Officers Association's Distinguished Budget Presentation Award and Certificate of Achievement for Excellence in Financial Reporting.
DISCUSSION
Cypress' strong financial management practices are a major reason why the City is routinely recognized as one of Orange County's, and California's, most financially stable and successful cities. In addition to the established core values of fiscal prudence and transparency, the City Council has approved a set of fiscal strategies that guide financial decision-making and City employees take tremendous personal and professional pride in managing the public moneys entrusted to us.
Each year, the Finance department prepares an Annual Budget and an Annual Comprehensive Financial Report (ACFR) which provide extensive information on the City's financial condition. Both documents further the core values and guiding principles of the City and are prepared to the highest standards established by the Government Finance Officers Association (GFOA), whose mission is to advance excellence in government finance in the United States and Canada. The GFOA has created award programs to acknowledge those agencies that achieve these high standards.
We are pleased to report Cypress' Annual Budget and ACFR have received GFOA's highest form of recognition.
Distinguished Budget Presentation Award
This program is designed to acknowledge governments that meet the highest principles of governmental budgeting and satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as a policy document, a financial plan, an operations guide, and a communications device.
We were recently notified by the GFOA that the FY 2021-22 Budget had received the Distinguished Budget Presentation Award for the third consecutive year. In addition to receiving the award, the FY 2021-22 Budget received special recognition for its presentation of performance measures. This is the first time the City has received special recognition with this award. The budget award and special recognition are the outcomes from the City Council's commitment to Strategic Planning.
Certificate of Achievement for Excellence in Financial Reporting In conjunction with the annual independent audit, the Finance department prepares the ACFR which details the City's financial condition. The GFOA certificate program awards agencies that produce an ACFR which demonstrates a "constructive spirit of full disclosure to clearly communicate its financial story and motivates potential users to read the report." Cypress has received this award for 35 consecutive years and has submitted the recently completed FY 2020-21 ACFR for award consideration.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 15.
FROM: Peter Grant, City Manager
DATE: 02/28/2022
SUBJECT: Adopt the 2022 State and Federal Legislative Platform
RECOMMENDATION
Adopt the 2022 State and Federal Legislative Platform.
DISCUSSION
The Legislative Platform is a tool to protect and promote the City's interests on priority issues, legislative, and regulatory matters that may impact Cypress. Maintaining a legislative platform allows for timely response to legislative and regulatory issues important to the City.
It is a useful tool to monitor pending legislation and determine if action is warranted. Action may include letters from the Mayor consistent with the adopted platform, as well as conversations with legislators and their staff. Before taking any action or recommending a letter for the Mayor's signature, legislative proposals are evaluated with department input, legislative advocate analysis, legal input, and City Manager guidance. New or complex policy proposals may lead to additional City Council direction as appropriate.
The legislative platform contains policy guidelines that provide broad guidance when evaluating legislation that may impact local control, fiscal stability, and the City's opportunity to compete for grants and funding programs. Additionally, the platform defines the City's legislative priorities to provide the foundation for advocacy efforts at the federal, state, and local levels. The legislative priorities articulate City Council policy direction and are presented in alignment with the League of California Cities.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
2022 Legislative Platform
CITY OF CYPRESS
2022 STATE AND FEDERAL LEGISLATIVE PLATFORM
The Legislative Platform is a tool to protect and promote the City’s interests on priority issues, legislative and regulatory matters that may impact Cypress. The Legislative Platform defines the City Council’s policy guidelines and legislative priorities to provide the foundation for advocacy efforts at the federal, state, and local levels. Maintaining a legislative platform allows for timely response to legislative and regulatory issues important to the City, including letters from the Mayor or City Manager to the Legislature and/or Congress consistent with the Platform. The Legislative Platform also summarizes the City Council’s positions on priority issues without precluding the consideration of additional legislative and budget issues that arise during the year.
POLICY GUIDELINES
I. PRESERVE LOCAL CONTROL
Preserve and protect the City’s charter powers, duties and the ability to enact legislation and policy direction concerning local affairs, and oppose legislation that preempts local authority. Local agencies should preserve and enhance authority and accountability for revenues raised and services provided.
II. PROMOTE FISCAL STABILITY
Support measures that promote fiscal stability, predictability, and financial independence. Support measures that preserve the City’s revenue base and local control over local government budgeting, recognizing that economic cost is a determinate in considering the merits and/or impacts of any proposed legislation or regulation. Oppose measures that make cities more dependent on the County, State or Federal Governments for financial stability, such as mandated costs with no guarantee of local reimbursement or offsetting benefits. Oppose measures that shift local funds to the County, State or Federal Governments, without offsetting benefits.
III. SUPPORT FUNDING OPPORTUNITIES
Support opportunities that allow the City to compete for its fair share of regional, state and federal funding, and that maintain funding streams. Opportunities may include competitive grant and funding programs. Opportunities could also include dedicated funding streams at the regional, state and federal levels that allow the City to maximize local revenues, offset and leverage capital expenditures, and maintain City standards and goals.
CITY OF CYPRESS
2022 STATE AND FEDERAL LEGISLATIVE PLATFORM
2 LEGISLATIVE PRIORITIES
Community Services
Support funding, measures, and legislation that provide for constructing, rehabilitating and maintaining public facilities, parks and open space. Oppose state legislation that might limit local government’s ability to collect or allocate park in-lieu fees in Cypress.
Support legislation and grants that facilitate the provision of recreational activities for all segments of the population.
Environmental Quality
Oppose legislation that imposes undue hardship on local agencies to implement environmental regulations.
Support measures that expand markets for recyclable materials and maintain local authority and flexibility to regulate solid waste and recyclables. Oppose waste and resource recovery measures imposing state-mandated costs when there is no guarantee of local cost recovery or offsetting benefit. Support legislation that establishes funding opportunities that provide for compliance with environmental regulations.
Governance, Transparency and Labor Relations
Monitor mandates in connection with proposed administrative or legislative action that would modify the governing responsibilities and authority of City Councils. Support legislation that modernizes requirements for publication of legal notices to allow for electronic posting.
Support measures to achieve and maintain fair and proportionate representation on countywide and regional boards.
Oppose measures that reduce local control or create additional financial burden related to employee relations and collective bargaining issues that can be negotiated at the bargaining table.
CITY OF CYPRESS
2022 STATE AND FEDERAL LEGISLATIVE PLATFORM
3 Support reform measures that provide sustainable and secure public pensions and other post-retirement benefits to ensure responsive and affordable public services.
Housing, Community and Economic Development
Support legislation that strengthens local control and decision making on land use and zoning matters.
Oppose legislation that erodes the ability of cities to condition and deny projects that inadequately mitigate impacts to the community.
Support reforms and improvements to housing element law to provide clear processes and flexibility to allow regional cooperation and establish realistic housing goals and performance standards.
Support economic development initiatives that preserve and enhance a positive business climate and maintains and grows the business tax base. Support legislation that provides tangible and productive tools and investment to support job creation, job retention and local business COVID-19 pandemic recovery. Support legislation that provides funding and resources to provide affordable, transitional, supported, and emergency housing to seniors and people with special needs and to prevent homelessness and assist individuals experiencing homelessness.
Public Safety
Support legislative efforts to improve local law enforcement, fire suppression and prevention, hazardous materials mitigation, rescue, emergency medical services and disaster preparedness.
Support legislation and seek funding to assist local law enforcement to reduce crimes related to illicit drugs, burglary, and assault, including domestic violence, and sobriety and driver license checkpoints.
Support measures that protect children and youth from tobacco, alcohol and drug use and related products, and that support related prevention and intervention programs. Support legislation to deter drivers from operating motor vehicles while under the influence of alcohol and drugs.
CITY OF CYPRESS
2022 STATE AND FEDERAL LEGISLATIVE PLATFORM
4 Support measures that provide frontline funding for police services associated with the “early release” of state prisoners resulting from State-mandated criminal justice realignment provisions.
Support increased funding for disaster preparedness, prevention, recovery and responses for all hazard threats.
Support legislation that strengthens cities’ authority to regulate business that serve as fronts for illegal conduct such as human trafficking, prostitution, etc.
Revenue and Taxation
Oppose legislation that would increase the City’s dependence on the State for financial stability and policy direction.
Support the preservation and enhancement of the City’s ability to generate and retain sales and use tax revenue, and local point-of-sale revenue allocations. Oppose legislation to alter the manner by which transient occupancy taxes are calculated and collected.
Transportation, Communications and Public Works
Support and pursue funding that specifically benefits Cypress’ transportation and public works projects.
Support protection of dedicated transportation-related tax revenues and enhance the ability of local agencies to finance local transportation programs and facilities. Support efforts to maintain cities ability to retain existing fees on telecommunications services for public, educational and governmental channels. Oppose efforts to restrict cities’ authority to zone and plan for the deployment of telecommunications infrastructure.
Support cities’ ability to maintain and manage the public right-of-way and receive compensation for its use.
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 16.
FROM: Peter Grant, City Manager
DATE: 02/28/2022
SUBJECT: Consideration of a Civility, Conduct and Governance Policy; Municipal Code Amendments Related to the Civility, Conduct and Governance Policy, City Council Meeting Decorum, the Code of Ethics, and Process for Censure; and Revisions to the Policy for Adding Items to the City Council Agenda
RECOMMENDATION
1. Approve the Civility, Conduct and Governance Policy; and
2. Introduce for First Reading Ordinance No. ____, entitled "An Ordinance of the City of Cypress Amending and Restating the Rules of Order for the Conduct of City Council Meetings" reading by title only and waiving further reading; and
3. Require each Council Member to sign the Civility, Conduct and Governance Policy and Code of Ethics by March 8, 2022; and
4. Adopt the recommended revisions to the Policy for Adding Items to the City Council agenda.
DISCUSSION
At the January 24 City Council meeting, Mayor Pro Tem Hertz-Mallari and Council Member Marquez requested the City Council consider policies related to civility, conduct, and governance at a future City Council meeting. This item also provides the City Council the opportunity to review the policy by which Council Members place items on the City Council agenda. The recommended revisions are designed to streamline the process by addressing the need for the City Council to discuss adding an item to its agenda in response to an objection from a Council Member. This policy is just one of several options available for adding an item to the City Council agenda; Council Members may recommend an item as a Strategic Plan objective; propose it during the process of developing the Budget/Capital Improvement Program, or submit it for the City Manager's consideration. Recommendations included with this report are drawn from an extensive review of policies throughout California (the Cities of Santa Cruz, Santa Clara, Lynwood, Lake Forest, Milpitas, Elk Grove, Sacramento, Carlsbad, Laguna Beach, Fort Bragg, Los Gatos, Chino Hills, Manhattan Beach, Santa Monica and Ventura), best practices from the Institute for Local Government and International City/Council Management Association, other Aleshire & Wynder client cities, Cypress School District’s Governance Handbook, and the city management team's professional experience. In addition, each Council Member was provided an in-person briefing on the policies and ordinance and had the opportunity to provide their feedback and suggested modifications.
BUDGET IMPACT
None.
LEGAL REVIEW
The City Attorney has reviewed all the recommended policies and drafted the Municipal Code amendments.
APPROVED BY: Peter Grant, City Manager
Attachments
Civility, Code and Governance Policy
Ordinance
Ordinance Redline
Special Order of Business: City Council Rules of Debate and Decorum Presentation from 220124 City Council Meeting
Revised Policy to Add Items to the Agenda (Recommended) Existing Policy to Add Items to the Agenda
Civility, Conduct and Governance Policy
1 @BCL@F84AE026
PURPOSE
The City of Cypress is committed to the democratic process, individual rights of expression, robust debate, and tolerance for disparate views. Adopting a civility, conduct and governance policy that establishes rules of decorum and principles of civility applicable to all public meetings and in all interactions in the workplace helps ensure that civic engagement and local democracy continue to flourish in Cypress.
The Civility, Conduct and Governance Policy (the Policy) is intended to promote mutual respect, civility, and orderly conduct among elected and appointed City officials, City staff, and our community. The Policy is not intended to deprive any person of his/her right to freedom of expression, but to promote, to the extent possible and reasonable, open dialogue and positive communications while discouraging intimidating, demeaning, volatile, hostile or aggressive actions.
In order to safeguard participatory democracy in Cypress, all elected officials, appointed officials and City employees are expected to adhere to the standards of conduct established in the Policy.
The Policy is a framework for effective governance and involves ongoing discussions and agreements about unity of purpose, roles, responsibilities, norms and protocols that enable the City Council and City Management team to continue to perform its responsibilities in a way that best benefits Cypress.
The City Council and City Management must function together as a governance leadership team to effectively serve our community. Agreed-upon behaviors and operating protocols support consistent behaviors and actions among team members. The Policy ensures a positive, productive working relationship among Council Members, the City Manager, City staff, and our community. The Policy is developed for, and by, the governance team and may be modified as needed.
The Policy shall be:
Signed by Council Members and posted on the City website. Signed by Commissioners.
Provided to candidates for election to the City Council and reviewed in City Council candidate orientations.
Provided to applicants for appointment to commissions. Reviewed by the City Council annually for self-evaluation, discussion, and revision (if appropriate) as a new business item.
Reviewed by the City Council for self-evaluation, discussion, and revision (if appropriate) as a new business item within 60 days of new member joining the City Council or the appointment of a new City Manager or City Attorney.
For the purposes of this Policy, “Mayor” refers to the chair of any public meeting or meeting of a City Council authorized Commission, Board or Subcommittee and “City Council” also refers to all Commissions, Board or Subcommittees.
Civility, Conduct and Governance Policy
2 @BCL@F84AE026
MISSION STATEMENT
The City of Cypress, in partnership with the community, sustains and enhances our safe, attractive and quality
environment in which to live, work and play.
VISION STATEMENT
Cypress, an engaged and diverse community, will honor
the past and embrace sustainable growth for families and businesses to prosper.
CORE VALUES/GUIDING PRINCIPLES
The City of Cypress values…
Integrity
Accountability
Transparency
Fiscal prudence
Teamwork
Responsiveness to the community
Civility, Conduct and Governance Policy
3 @BCL@F84AE026
CIVILITY & CONDUCT PROTOCOLS
In interactions with each other, City staff and the community, Council Members will:
C1. Be respectful; especially when there is disagreement.
C2. Be honest and truthful.
C3. Treat each other and everyone with courtesy and refrain from inappropriate behavior and derogatory comments; and refrain from inciting inappropriate behavior and derogatory comments.
C4. Make our community feel welcome; and strive to make people feel heard by listening carefully, asking clarifying questions, and seeking to understand.
C5. Role model good leadership by being professional, demonstrating effective leadership for our community, and adhering to this Policy.
C6. Confront challenging topics directly and resolve conflicts directly.
C7. Keep an open mind; be willing to change views with new information, data, etc.
C8. Be accountable and responsible for their actions and words, even when it is uncomfortable to do so. This includes apologizing when a Council Member’s behavior falls short of the Policy’s aspirational standards.
C9. Be open to constructive feedback.
C10. Present problems in a way that promotes discussion and resolution.
C11. Credit others’ contributions to moving our community’s interests forward.
C12. Treat City staff professionally and refrain from publicly criticizing employees.
C13. Maintain one voice once the decision is made; and not disparage or undermine the City Council’s decision.
C14. Assume good intentions and not pre-judge others.
C15. Debate the facts of the situation and avoid personalities and personal attacks.
C16. Endeavor to resolve interpersonal issues between Council Members outside of a City Council meeting and not permit interpersonal issues to impact the governance team.
C17. Explain disagreement in a way that focuses on the merits of an issue and recognizes that reasonable people of differing interests/good intentions can disagree on what is best for our community.
C18. Act in a manner that reflects the belief that Council Members, City staff and others who serve the City are on the same team in service to our community, even though we have different roles.
C19. Fact-check information with colleagues, the City Manager, the City Attorney and others.
Civility, Conduct and Governance Policy
4 @BCL@F84AE026
C20. Make themselves available for one-on-one conversations about the values in this Policy.
GOVERNANCE PROTOCOLS
To promote a positive governance team culture, Council Members will:
G1. Prepare for and engage in meetings.
G2. Debate the merits of decisions with fellow Council Members.
G3. Make decisions based on their sense of our community’s best interests.
Remaining mindful of the nonpartisan nature of city, county, school and judicial offices provided for in California’s Constitution.
G4. Work collaboratively to improve Cypress’ quality of life and promote our community’s best interests.
G5. Consider the larger picture and gather community input to make the best decision.
G6. Consider the short-, medium-, and long-term effects of decisions.
G7. Be prepared to make unpopular decisions when our community’s best interests requires it.
G8. Attempt to build consensus through dialogue. When this is not possible, the majority vote shall prevail and the majority shall show respect for the opinion of the minority.
G9. Be fair, impartial, and unbiased when voting on quasi-judicial actions and provide fair and equal treatment for all persons and matters.
G10. Explain the official positions of the City to the best of their ability when authorized to do so.
G11. Be clear in stating personal views and make it clear that those views may not represent the City’s position; and not commit the City to an action/position without City Council or City Manager approval.
G12. Preserve order and decorum during meetings.
G13. Keep comments clear, concise, and on-topic to maximize opportunities for all to express themselves.
G14. Alert the City Manager or City Attorney in advance when asking questions about an agenda item so City staff can be prepared to provide the most complete answer to inform the City Council and our community.
G15. Act on the understanding that Council Members are part of a group decisionmaking process and that the City Manager and City Attorney take direction from City Council collective action.
Civility, Conduct and Governance Policy
5 @BCL@F84AE026
G16. Speak directly to the City Manager in a timely manner about concerns about City operations, City staff analyses, or City staff performance.
G17. Support the City Manager’s efforts to implement City Council policy decisions through the City’s administrative service.
G18. Understand that City staff’s role is to provide objective information and analysis to inform the decision-making process within the resources that they have available, even if this information and analysis do not support the decision an individual Council Member believes is best.
G19. Work through the City Manager on matters that involve another public agency or City contractor.
G20. Participate in regular educational activities to enhance understanding of a wide variety of issues; including completing all State or City-required training in timely manner.
G21. Use the Strategic Planning process to propose new programs and policies.
G22. Place clear and realistic demands on City staff resources and time.
G23. Read their City emails at least three times per week.
G24. Read all weekly reports before the next one is distributed.
G25. Respond to notices and event RSVP deadlines. If no response is received, City staff will assume that the Council Member will not attend.
G26. Respond to inquiries and requests for feedback/review by the established deadline.
G27. Start and end meetings on time, work from an agenda, and be present, attentive, and prepared.
G28. Attend, and actively participate in, all meetings of organizations, boards and committees to which a Council Member is appointed by the City Council. If a Council Member cannot attend a meeting, they shall immediately alert the alternative representative, Mayor and City Manager.
G29. Adhere to the Brown Act, maintain confidentiality, and only disclose confidential information when authorized to do so.
G30. Refrain from texting and the use of social media during public meetings, except in the case of urgent need or emergency.
G31. Use the speaker sequencing system to inform the Mayor of their wish to speak and wait to be acknowledged before speaking.
Civility, Conduct and Governance Policy
6 @BCL@F84AE026
CODE OF ETHICS
The following principles shall constitute the Cypress Code of Ethics, applicable to all members of the City Council. Council Members entering office shall sign a statement affirming they read and understood the Code of Ethics. In addition, this Code of Ethics shall be periodically reviewed and updated by the City Council:
E1. Act in the public interest: Recognizing that stewardship of the public interest must be their primary concern, Council Members will work for the common good of the community and not for any private or personal interest, and they will assure fair and equal treatment of all persons, claims and transactions coming before the City Council.
E2. Comply with the law: Council Members shall comply with the laws of the nation, the State of California and the City of Cypress in the performance of their public duties. These laws include, but are not limited to: the United States and California Constitutions; the Charter; the Municipal Code; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government. Council Members shall also comply with all applicable City policies and procedures.
E3. Conduct of Council Members: The professional and personal conduct of Council Members must be above reproach and should avoid even the appearance of impropriety. Council Members shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other members of the City Council, City staff or public.
E4. Respect for process: Council Members shall perform their duties in accordance with the processes and rules of order established by the City Council governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the City Council by City staff.
E5. Incompatible employment: No Council Member, City employee or other public official shall engage in or accept private employment, or render services for private interests, when such employment or service is incompatible with the proper discharge of his/her official duties or would tend to impair his/her independence of judgment or action in the performance of his/her official duties.
E6. Use of public property: No Council Member or City employee shall request or permit the use of City owned vehicles, equipment, materials or property for personal convenience or profit, except when such services are available to the public generally, and in the same manner as available to the public, or are provided as City policy for the use of such official in the conduct of official business. No official shall use the time of any City employee during working hours for personal purposes.
E7. Contracts with City: Council Members, City employees, or public officials shall not have a financial interest in any business transaction, or contract with the Civility, Conduct and Governance Policy
7 @BCL@F84AE026
City, or in the sale of real estate, materials, supplies or services to the City, except as permitted in the conflict of interest statutes of the state.
E8. Disclosure of interest in legislation: A Council Member who has a financial or other private interest in any legislation shall disclose on the records of the City Council or other appropriate authority the nature and extent of such interest.
E9. Conflict of interest: In order to assure their independence and impartiality on behalf of the common good, Council Members shall not use their official positions to influence government decisions in which they have a material financial interest. In accordance with the law, Council Members shall disclose investments, interests in real property, sources of income and gifts; and abstain from participating in deliberations and decision-making where conflicts, as determined under applicable laws, may exist. Council Members should endeavor to consult with the City Attorney before any Council meeting to allow an evaluation by the City Attorney of any potential conflict.
E10. Confidential information: Council Members shall respect the confidentiality of information concerning the property, personnel or affairs of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial or other private interests.
E11. Advocacy: When representing the City while serving on or appearing before other government agencies or in court, Council Members shall represent the official policies or positions of the City Council to the best of their ability when designated as delegates for this purpose. When representing the City while serving on or appearing before other government agencies or in court, Council Members shall advocate policies that are in the best interest of the City over their own personal interests. When presenting their individual opinions and positions, Council Members shall explicitly state they do not represent the City Council or the City, and shall not allow the inference that they do.
E12. Positive workplace environment: Council Members shall support a positive and constructive workplace environment for City employees and for citizens and businesses dealing with the City. Council Members shall recognize their special role in dealings with City employees and not provide direction to City staff in violation of the City Charter.
ENFORCEMENT OF THE POLICY FOR COUNCIL MEMBERS
The Policy establishes guiding principles for appropriate conduct and behavior and sets forth the expectations of Council Members. The Policy establishes a process and procedure that:
Allows the community, Council Members, and City staff to report Policy violations or other misconduct.
Civility, Conduct and Governance Policy
8 @BCL@F84AE026
Provides guidelines to evaluate Policy violations or other misconduct and implement appropriate disciplinary action.
The City Council may discipline Council Members who violate the Charter, the Municipal Code, the Policy, or engage in other misconduct. In determining the sanction imposed, the following factors may be considered:
Nature of the violation.
Prior violations by the same individual.
Other factors which bear upon the seriousness of the violation.
At the discretion of the City Council, sanctions may be imposed for violating the Charter, the Municipal Code, the Policy, or engaging in other misconduct. These sanctions may be applied individually or in combination. They include, but are not limited to:
Admonishment
A warning to the City Council about a particular action/behavior that violates City policy.
Direction to Correct
Direction to an individual Council Member to correct the result of a particular action/behavior that violates law or City policy.
Informal Reprimand
Reprimand to an individual Council Member when a particular action/behavior (or set of actions/behaviors) violates law or City policy, but is considered by the City Council to be not sufficiently serious to require censure.
Revocation of Special Privileges
Revocation of a Council Member's committee assignments, regional boards and commissions, and community-generated board/committee appointments; suspension of official travel, conference participation, access to a City credit card, City Council salary, stipends and benefits, and ceremonial titles.
Censure
An official City Council reprimand of a Council Member. The Municipal Code establishes the censure process.
ADDRESSING THE CITY COUNCIL IN A PUBLIC MEETING
Oral Communications are an opportunity for the City Council to hear from the public and is not the time for a dialogue between the City Council and the public. Council Members make take note of comments or questions for follow-up, and at the conclusion of Oral Communications, and upon recognition by the Mayor, may pose those questions to City Civility, Conduct and Governance Policy
9 @BCL@F84AE026
staff. If the Mayor perceives, or is alerted by another Council Member, of a substantial factual issue with a member of the public’s comments, the Mayor may ask the City Manager or City Attorney for an immediate clarification at the end of the speaker’s comments.
Generally, if a matter presented during Oral Communications requires follow-up, it shall be referred to the City Manager, and if the City Council determines that action is required, the item may be placed on a future agenda following established processes.
To ensure the highest standard of respect and integrity during public meetings, attendees should:
P1. Address all comments to the City Council as a whole and not to any individual member.
P2. Treat everyone courteously.
P3. Listen to City officials and other community members respectfully.
P4. Exercise self-control and avoid threats and loud, insulting, demeaning or offensive communications.
P5. Give open-minded consideration to all viewpoints.
P6. Focus on issues and avoid personalizing debate.
P7. Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions and allow all members of the public to speak without intimidation or interruption.
P8. Not engage in disorderly or boisterous conduct, including, but not limited to, applause, whistling, stamping of feet, booing, or making any loud, threatening, profane, abusive, personal, impertinent, or slanderous utterance, that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting.
P9. Not bring signs, placards, banners, or other similar-items to a public meeting.
P10. Obey any lawful order of the Mayor to enforce this Policy.
P11. Refrain from abusive conduct, personal charges or verbal attacks upon the character of City officials.
P12. Honor efforts by the Mayor to focus discussion on current agenda items.
P13. Show respect for facilities that host public meetings, by avoiding acts that may damage the facility or its equipment/furniture and not bring food or beverages (other than water) to public meetings.
Civility, Conduct and Governance Policy
10 @BCL@F84AE026
ENFORCEMENT OF THE POLICY FOR MEMBERS OF THE PUBLIC
The Mayor shall be responsible for maintaining the decorum and civility at public meetings and enforcing this Policy in a uniform and even-handed manner. The Mayor may intervene to ensure that Council Members do not interrupt members of the public while speaking.
In the event that any member of the public breaches this Policy in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a public meeting, the Mayor shall order that person to cease the offending conduct.
If any member of the public continues to breach the Policy in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a public meeting following an order from the Mayor to cease the offending conduct, the Mayor may order that person to leave the public meeting and may engage the efforts of law enforcement as necessary to carry out the order.
If a member of the public acts abusively towards a City employee outside of a public meeting but in the workplace, the City will issue an oral warning. If a member of the public does not improve his/her behavior in response to a warning, the City will require the abusive individual to leave the premises.
The above-described remedies for compliance with this Policy are not exclusive and shall not preclude the application or use of other remedies provided by State law or the Municipal Code.
01004.0001/768280.6 6 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF CYPRESS AMENDING AND RESTATING THE
RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS WHEREAS, the City Council of the City of Cypress is authorized to establish rules of conduct for its proceedings pursuant to Government Code section 36813; WHEREAS, the City Council has not updated its rules of conduct and decorum since it adopted Ordinance No. 265 on May 24, 1965;
WHEREAS, many provisions of Ordinance No. 265 are outdated, inconsistent with current law and practices and are in need of updating; and
WHEREAS, the City Council wishes to update and repeal and replace Ordinance No. 265 with this Ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS DOES ORDAIN AS FOLLOWS:
Section 1. AGENDA. The City Clerk shall prepare an agenda of the City Council proceedings which agenda shall be prepared in accordance with the Order of Business and shall furnish each Council Member, the City Manager and City Attorney with a copy of the same prior to the Council meeting, but not later than the time required pursuant to the Brown Act preceding each meeting. Matters that are not listed on the agenda shall not be presented to the City Council by the City Manager, except those of an urgent nature as authorized per the Brown Act.
Section 2. DUTIES OF PRESIDING OFFICER. The Mayor shall preside at the meetings of the City Council and shall preserve strict order and decorum at all regular and special meetings of the City Council. The Mayor shall state every question coming before the City Council, announce the decision of the City Council on all subjects, except where the City Clerk makes such announcement, and decide all questions of order subject however to an appeal to the City Council in which event a majority vote of the City Council shall govern and conclusively determine such question of order
Section 3. CALL TO ORDER - PRESIDING OFFICER. The Mayor, or in his/her absence the Mayor Pro Tempore, shall take the chair precisely at the hour appointed for the meeting, and shall immediately call the City Council to order. In the absence of the Mayor or Mayor Pro Tempore, the City Clerk shall call the City Council to order, whereupon a temporary chair shall be elected by the Council Members present. Upon the arrival of the Mayor or Mayor Pro Tempore, the temporary chair shall immediately relinquish the chair upon the conclusion of the business immediately before the City Council.
Section 4. ROLL CALL. Before proceeding with the business of the City Council, the City Clerk shall call the roll of the Council Members and the names of those present shall be entered in the minutes.
Section 5. QUORUM. A majority of the City Council constitutes a quorum for the transaction of business, but a lesser number may adjourn from time to time and may cancel the meeting by a notice. The City Clerk may also notice the adjournment or cancellation of a meeting for lack of a quorum.
Section 6. ORDER OF BUSINESS. All meetings of the City Council shall be open to the public. Promptly at the hour set by law on the day of each regular meeting, the Council Members, City Manager, City Clerk and the City Attorney shall take their assigned stations in the City Council Chambers and the business of the City Council shall be taken up for consideration and disposition in the following order unless otherwise changed by resolution of the City Council. 1 Roll Call
01004.0001/768280.6 6 2
2. Minutes
3. Oral Communications
4. Public Hearings
5. Written Communications
6. Deferred Business
7. Reports
8. Ordinances and Resolutions
9. Reports from Officers and Commissions
10. Oral Communications
11. Adjournment
Section 7. READING OF MINUTES. Unless the reading of the minutes of a Council meeting is requested by a Council Member, such minutes may be approved without reading if the Clerk has previously furnished each Council Member with a copy thereof. Minutes shall be approved by voice or roll call vote.
Section 8. RULES OF DEBATE.
(a) Presiding Officer May Debate and Vote. The Mayor, or in his/her absence, such other Council Member as may be presiding may move, second and debate from the chair, subject only to such limitations of debate per these rules imposed on all Council Members and shall not be deprived of any of the rights and privileges of a Council Member by reason of his/her acting as the Presiding Officer.
(b) Getting the floor. Every Council Member desiring to speak shall request to be recognized by the Presiding Officer and only speak after being so recognized. (c) Interruptions. A Council Member once recognized shall not be interrupted when speaking unless it be to call him/her to order, or as herein otherwise provided. If a Council Member, while speaking, is called to order, he/she shall cease speaking until the question of order is determined.
(d) Remarks of Council Member - When Entered in Minutes. Any Council Member may request, through the Presiding Officer, the privilege of having a written abstract of his/her statement on any subject under consideration by the City Council entered in the minutes. If the City Council consents thereto, such statement shall be entered in the minutes. (e) Motion to Reconsider. A motion to reconsider any action taken by the City Council may be made only on the day such action was taken. It may be made either immediately during the same session or at a recessed or adjourned session thereof. Such motion must be made by one on the prevailing side, but may be seconded by any Council Member and may be made at any time and have precedence over all other motions or, while a Council Member has the floor, it shall be debatable.
(f) Rules of Order. Except as otherwise provided in this chapter “Robert’s Rules of Order”, as revised and updated from time-to-time, shall govern the conduct of the meetings of the City Council.
Section 9. ADDRESSING THE CITY COUNCIL. Any person desiring to address the City Council shall first secure the permission of the Presiding Officer to do so; provided that, under the following headings of business, unless the Presiding Officer rules otherwise, any qualified and interested person shall have the right to address the City Council upon obtaining recognition by the Presiding Officer:
(a) Written Communications. Interested parties or their authorized representatives may address the City Council by written communications in regard to matters then under discussion. (b) Oral Communications. Taxpayers or residents of the City or their authorized legal representatives may address the City Council by oral communications on any matter concerning the City's business or any matter over which the City Council has control; provided that preference 01004.0001/768280.6 6 3
shall be given to those persons who may have notified the City Clerk in advance of their desire to speak and submitted a completed a speaker card.
(c) Public Hearings. Interested persons or their authorized representatives may address the City Council by reading of protests, petitions, communications or similar matters during public hearings.
Section 10. ADDRESSING THE CITY COUNCIL AFTER MOTION MADE. After a motion is made by the City Council, no person shall address the City Council without first securing the permission of the Presiding Officer.
Section 11. MANNER OF ADDRESSING THE CITY COUNCIL, TIME LIMIT. (a) Each member of the public addressing the City Council shall step up to the microphone in front of the podium, give his/her name and address in an audible tone of voice for the record and, unless further time is granted by the City Council, shall limit his/her address to the time allotted on the agenda for public comments. All remarks shall be addressed to the City Council as a body and not to an individual Council Member. No person, other than the City Council and the person having the floor shall be permitted to participate in the discussion, without the permission of the Presiding Officer. No member of the public may ask a direct question shall to a Council Member except through the Presiding Officer.
(b) In discussion of any issue before the City Council, members of the public and of the City Council must confine themselves to the question before the City Council. (b) Spokesman for Group of Persons. Whenever any group of persons wishes to address the City Council on the same subject matter, the Presiding Officer may request that a spokesman be chosen by the group to address the City Council, and in case additional matters are to be presented at the time by any other member of said group, to limit the number of persons so addressing the City Council so as to avoid unnecessary repetition before the City Council.
Section 12 DECORUM.
(a) By Council Members.
1. Conduct. While the City Council is in session, the Council Members must preserve order and decorum, and a Council Member shall neither by conversation, by the utterance of loud, threatening, profane or abusive language, or by engaging in any other disorderly conduct at any Council meeting, delay or interrupt the City Council proceedings.
A Council Member’s persistence in discussing an agenda item or any other matter before the City Council after the matter has been called to a vote, shall constitute a violation of this subsection. Council Members shall obey the orders of the City Council or the Presiding Officer. The following rules shall be obeyed:
i. Council Members shall keep any remarks clear, concise and ontopic. ii. When there are differences of opinion, Council Members shall focus on debating the facts of the situation and avoid personalities. Council Members should seek to build on the ideas of others and look for common ground. iii. Council Members shall be prepared at Council meetings, including by reading their agendas with enough time to ask questions prior to the Council meeting. Every effort will be made to ask questions before the Council meeting so that the City Manager or the City Attorney, as applicable, has ample time to research the question before the Council meeting.
iv. Council Members shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations. 01004.0001/768280.6 6 4
2. Censure. A violation of these rules of decorum or the Civility, Conduct and Governance Policy by a Council Member shall be subject to the below enforcement provisions. Any Council Member may make a motion for a vote to censure or for a vote for removal or ejection as set forth herein.
i. Resolution of Censure. Any Council Member who reasonably believes that another Council Member is violating these rules of decorum or the Civility, Conduct and Governance Policy shall be allowed to request an agenda item be presented, in accordance with the procedures for requesting future agenda items, calling for staff to bring back a draft resolution of censure by identifying the Council Member, and that Council Member’s speech, actions or behavior, that he/she believes constitutes such violation. If approved to be presented to the City Council for consideration, the resolution of censure may be approved by a majority of the City Council and may contain the penalties described below. Upon such motion, all Council Members present shall immediately vote on the motion and state whether they agree that the identified speech, actions or behavior constitutes a violation and justifies a vote of censure. If a majority of the Council Members present a vote for censure, then that vote shall be duly noted by the City Clerk and the subject of that vote shall have two (2) minutes to make a rebuttal stating why the vote should be overturned. After such rebuttal, any Council Member shall be entitled to make a motion to overturn the vote of censure. If such motion is approved by a majority vote of those Council Members present, then the City Clerk shall remove such censure from the record. Motions to overturn a vote of censure may only be made at the meeting at which the vote of censure was made. This subsection contemplates no other administrative remedy to a vote of censure other than the two (2) minute rebuttal. If not so overturned, the Resolution of censure shall be adopted.
ii. Fines For Censure. Any Council Member who is censured by the City Council shall be subject to a one hundred dollar ($100.00) fine per censure.
Such fine(s) shall be paid to the City Clerk within thirty (30) days of the date imposed. Failure to pay such fine(s) within sixty (60) days shall give rise to a civil action by the City for collection, or shall be deducted or offset from the Council Member’s compensation or per diem entitlements.
iii. Revocation of Special Privileges. Any Council Member who is censured by the City Council shall be subject to revocation of his/her committee assignments, regional boards and commissions, and community-generated board/committee appointments; suspension of official travel, conference participation, access to a City credit card, City Council salary, stipends and benefits, and ceremonial titles.
iv. Removal. Any Council Member who is censured by a majority of the City Council during a Council meeting, in addition to the attendant fines, shall also be subject to a vote, upon motion by any Council Member, by a majority of the City Council present, to remove such offender from the Council meeting. If a majority of the City Council votes for removal, then the subject of that vote shall have two (2) minutes to make a rebuttal stating why the vote should be overturned.
After such rebuttal any Council Member shall be entitled to make a motion to overturn the vote to remove. If such motion is approved by a majority vote of those Council Members present, then the City Clerk shall remove such vote from the record. If the vote to remove is not overturned, then such vote shall remain part of the administrative record and Resolution of censure. Motions to overturn a vote of removal may only be made at the meeting at which the vote of removal was made.
If the offending Council Member does not leave voluntarily, the Presiding Officer may order any law enforcement officer who is on duty at the Council meeting as sergeant at arms to remove the offender from the Council Chambers. It shall be the duty of any law enforcement officer who is serving as sergeant at arms at the 01004.0001/768280.6 6 5
Council meeting to carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum, including the removal of disruptive Council Members and/or members of the public. v. Resisting Removal; Penalty. Any Council Member or member of the public who resists removal by the sergeant at arms shall be guilty of a misdemeanor.
3. Motion To Enforce. If the Presiding Officer fails to enforce the rules set forth above, any Council Member may move to require the Presiding Officer to do so, and an affirmative vote of a majority of the City Council shall mandate such action. If the Presiding Officer fails to carry out the will of a majority of the City Council the majority may designate another Council Member to act as the Presiding Officer for the limited purpose of enforcing any provision of this Subsection which it desires to enforce. (b) By other Persons. Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the City Council shall be forthwith, by directive of the Presiding Officer, be barred from further audience at said meeting before the City Council unless permission to continue is granted by a majority vote of the City Council.
Section 13. CODE OF ETHICS. The following principles shall constitute the Cypress Code of Ethics, applicable to all Council Members. Council Members, upon the adoption of this Ordinance or upon entering office, shall sign a statement affirming they read and understood the Code of Ethics. In addition, this Code of Ethics shall be periodically reviewed and updated by the City Council.
(a) Act in the public interest. Recognizing that stewardship of the public interest must be their primary concern, Council Members will work for the common good of the community and not for any private or personal interest, and they will assure fair and equal treatment of all persons, claims and transactions coming before the City Council. (b) Comply with the law. Council Members shall comply with the laws of the nation, the State of California and the City of Cypress in the performance of their public duties. These laws include, but are not limited to: the United States and California Constitutions; the Charter; the Municipal Code; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government. Council Members shall also comply with all applicable City policies and procedures. (c) Conduct of Council Members. The professional and personal conduct of Council Members must be above reproach and should avoid even the appearance of impropriety. Council Members shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other Council Members, City staff or public. (d) Respect for process. Council Members shall perform their duties in accordance with the processes and rules of order established by the City Council governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the City Council by City staff.
(e) Incompatible employment. No Council Member, City employee or other public official shall engage in or accept private employment, or render services for private interests, when such employment or service is incompatible with the proper discharge of his/her official duties or would tend to impair his/her independence of judgment or action in the performance of his/her official duties.
(f) Use of public property. No Council Member or City employee shall request or permit the use of City owned vehicles, equipment, materials or property for personal convenience or profit, except when such services are available to the public generally, and in the same manner as available to the public, or are provided as City policy for the use of such official in the conduct of official business. No official shall use the time of any City employee during working hours for personal purposes.
01004.0001/768280.6 6 6
(g) Contracts with City. Council Members, City employees, or public officials shall not have a financial interest in any business transaction, or contract with the City, or in the sale of real estate, materials, supplies or services to the City, except as permitted in the conflict of interest statutes of the state.
(h) Disclosure of interest in legislation. A Council Member who has a financial or other private interest in any legislation shall disclose on the records of the City Council or other appropriate authority the nature and extent of such interest. (i) Conflict of interest. In order to assure their independence and impartiality on behalf of the common good, Council Members shall not use their official positions to influence government decisions in which they have a material financial interest. In accordance with the law, Council Members shall disclose investments, interests in real property, sources of income and gifts; and abstain from participating in deliberations and decision-making where conflicts, as determined under applicable laws, may exist. Council Members should endeavor to consult with the City Attorney before any Council meeting to allow an evaluation by the City Attorney of any potential conflict.
(j) Confidential information. Council Members shall respect the confidentiality of information concerning the property, personnel or affairs of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial or other private interests.
(k) Advocacy. When representing the City while serving on or appearing before other government agencies or in court, Council Members shall represent the official policies or positions of the City Council to the best of their ability when designated as delegates for this purpose. When representing the City while serving on or appearing before other government agencies or in court, Council Members shall advocate policies that are in the best interest of the City over their own personal interests. When presenting their individual opinions and positions, Council Members shall explicitly state they do not represent the City Council or the City, and shall not allow the inference that they do.
(l) Positive workplace environment. Council Members shall support positive and constructive workplace environment for City employees and for citizens and businesses dealing with the City. Council Members shall recognize their special role in dealings with City employees not provide direction to City staff in violation of the City Charter..
Section 14. ENFORCEMENT OF DECORUM. The Chief of Police or such member or members of the Police Department as he/she may designate shall be Sergeant-at-Arms of the Council meetings. He/she shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting. Upon instructions of the Presiding Officer, it shall be the duty of the Sergeant-at-Arms or designee to place any person who violates the order and decorum of the meeting under arrest, and cause him/her to be prosecuted under the provisions of this Code or state law.
PASSED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the _____ day of _______, 2022.
01004.0001/768280.6 6 1
ORDINANCE NO. 265
AN ORDINANCE OF THE CITY OF CYPRESS ESTABLISHINGAMENDING AND RESTATING
THE RULES OF ORDER FOR THE CONDUCT OF CITY COUNCIL MEETINGS WHEREAS, the City Council of the City of Cypress is authorized to establish rules of conduct for its proceedings pursuant to Government Code section 36813; WHEREAS, the City Council has not updated its rules of conduct and decorum since it adopted Ordinance No. 265 on May 24, 1965;
WHEREAS, many provisions of Ordinance No. 265 are outdated, inconsistent with current law and practices and are in need of updating; and
WHEREAS, the City Council wishes to update and repeal and replace Ordinance No. 265 with this Ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS DOES ORDAIN AS FOLLOWS:
Section 1. AGENDA,. The City Clerk shall prepare an agenda of the City Council proceedings which agenda shall be prepared in accordance with the Order of Business and shall furnish each member of the Council, Member, the Mayor, and City Manager and City Attorney with a copy of the same prior to the Council meeting, but not later than 48 hoursthe time required pursuant to the Brown Act preceding each meeting. Matters that are not listed on the agenda shall not be presented to the City Council by the City Manager, except those of an urgent nature or upon unanimous consent of the Councilas authorized per the Brown Act.
Section 2. DUTIES OF PRESIDING OFFICER,. The Mayor shall preside at the meetings of the City Council and shall preserve strict order and decorum at all regular and special meetings of the City Council. The Mayor shall state every question coming before the City Council, announce the decision of the City Council on all subjects, except where the City Clerk makes such announcement, and decide all questions of order subject, however to an appeal to the City Council in which event a majority vote of the City Council shall govern and conclusively determine such question of order
Section 3. CALL TO ORDER - PRESIDING OFFICER. The Mayor, or in his/her absence the Vice-Mayor (Mayor Pro tempore)Tempore, shall take the chair precisely at the hour appointed for the meeting, and shall immediately call the City Council to order. In the absence of the Mayor or Vice Mayor (Mayor Pro tempore)Tempore, the City Clerk shall call the City Council to order, whereupon a temporary chairmanchair shall be elected by the members of the Council Members present. Upon the arrival of the Mayor or Vice-Mayor (Mayor Pro tempore)Tempore, the temporary chairmanchair shall immediately relinquish the chair upon the conclusion of the business immediately before the City Council,.
Section 4. ROLL CALL,. Before proceeding with the business of the City Council, the City Clerk shall call the roll of the membersCouncil Members and the names of those present shall be entered in the minutes.
Section 5. QUORUM. A majority of the City Council constitutes a quorum for the transaction of business, but a lesser number may adjourn from time to time and may cancel the meeting by a notice. The City Clerk may also notice the adjournment or cancellation of a meeting for lack of a quorum.
Section 6. ORDER OF BUSINESS. All meetings of the City Council shall be open to the public. Promptly at the hour set by law on the day of each regular meeting, the members of the Council the Mayor, aidMembers, City Manager the, City Clerk and the City Attorney shall take their 01004.0001/768280.6 6 2
regularassigned stations in the City Council Chambers and the business of the City Council shall be taken up for consideration and disposition in the following order unless otherwise changed by resolution of the City Council.
1 Roll Call
2. Minutes
3. Oral Communications
4. Bid Openings
5. Action on Previous Bids
6.4. Public Hearings
75. Written Communications
86. Deferred Business
97. Reports
8. Ordinances and Resolutions
9. Reports from Officers and Commissions
12 10. Oral Communications
1311. Adjournment
Section 7. READING OF MINUTES. Unless the reading of the minutes of a Council meeting is requested by a member of the Council Member, such minutes may be approved without reading if the Clerk has previously furnished each memberCouncil Member with a copy thereof.
Minutes shall be approved by voice or roll call vote.
Section 8. RULES OF DEBATE. (a) Presiding Officer May Debate and Vote. The Mayor or in his absence such other member of the Council as may be presiding may move, second and debate from the chair subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a Councilman by reason of his acting as the Presiding Officer (a) Presiding Officer May Debate and Vote. The Mayor, or in his/her absence, such other Council Member as may be presiding may move, second and debate from the chair, subject only to such limitations of debate per these rules imposed on all Council Members and shall not be deprived of any of the rights and privileges of a Council Member by reason of his/her acting as the Presiding Officer.
(b) Getting the floor Improper Inferences to be Avoided.. Every memberCouncil Member desiring to speak shall address the Chair and upon recognition by the Presiding Officer shall confine himselfrequest to the question under debate avoiding all personality and indecorous languagebe recognized by the Presiding Officer and only speak after being so recognized. (c) Interruptions. A memberCouncil Member once recognized shall not be interrupted when speaking unless it be to call him/her to order, or as herein otherwise provided. If a memberCouncil Member, while speaking, beis called to order, he/she shall cease speaking until the question of order beis determined and if in order he shall be permitted to proceed. (d) Privilege of Closing Debate, The Councilman moving the adoption of an ordinance or resolution shall have the privilege of closing the debate,
(e)(d)Remarks of CouncilmanCouncil Member - When enteredEntered in Minutes. Any CouncilmanCouncil Member may request, through the Presiding Officer, the privilege of having a written abstract of Kshis/her statement on any subject under consideration by the City Council entered in the minutes. If the City Council consents thereto, such statement shall be entered in the minutes.
(f) Remarks of Mayor The mayor may express his views on any subject for consideration by the Council and may file his written recommendations with the Clerk or at his request, may have a written abstract of his statement on any subject under consideration by the Council entered in the minutes. (g)(e)Motion to Reconsider. A motion to reconsider any action taken by the City Council may be made only on the day such action was taken. It may be made either immediately during the same session or at a recessed or adjourned session thereof. Such motion must be made by one 01004.0001/768280.6 6 3
ofon the prevailing side, but may be seconded by any memberCouncil Member and may be made at any time and have precedence over all other motions or, while a memberCouncil Member has the floor, it shall be debatable. Nothing herein shall be construed to prevent any member of the Council from making or remaking the same or other motion at a subsequent meeting of the Council. (h)(f) Rules of Order. Except as otherwise provided in this chapter ’Robert’s“Robert’s Rules of Order Revised 75th Anniversary Edition’”, as revised and updated from time-to-time, shall govern the conduct of the meetings of the City Council.
Section 9. ADDRESSING THE CITY COUNCIL. (a) Any person desiring to address the City Council shall first secure the permission of the presiding officer soPresiding Officer to do, so; provided, however that, under the following headings of business, unless the Presiding Officer rules otherwise, any qualified and interested person shall have the right to address the City Council upon obtaining recognition by the Presiding Officer:
(a) 1, Written Communications. Interested parties or their authorized representatives may address the City Council by written communications in regard to matters then under discussion. (b) 2 Oral Communications. Taxpayers or residents of the City or their authorized legal representatives may address the City Council by oral communications on any matter concerning the City's business or any matter over which the City Council has control; provided, however that preference shall be given to those persons who may have notified the City Clerk in advance of their desire to speak in order that the same may appear on the agenda of the Counciland submitted a completed a speaker card.
(c) 3. Public Hearings and Protests.. Interested persons or their authorized representatives may address the City Council by reading of protests, petitions or, communications relating to zoning sewer and street proceedings hearings on protests appeal and petitions, or similar matters in regard to matters then under considerationduring public hearings.
Section 10. ADDRESSING THE CITY COUNCIL AFTER MOTION MADE. After a motion is made by the City Council, no person shall address the City Council without first securing the permission of the Council so to doPresiding Officer.
Section 11. MANNER OF ADDRESSEDADDRESSING THE CITY COUNCIL, TIME LIMIT .
(a) Each personmember of the public addressing the City Council shall step up to the microphone in front of the lectern, shall podium, give his/her name and address in an audible tone of voice for the recordsrecord and, unless further time is granted by the City Council, shall limit his/her address to ten minutesthe time allotted on the agenda for public comments. All remarks shall be addressed to the City Council as a body and not to any member thereofan individual Council Member. No person, other than the City Council and the person having the floor shall be permitted to enter into any participate in the discussion, either directly or through a member of the Council, without the permission of the Presiding Officer. NoNo member of the public may ask a direct question shall be askedto a CouncilmanCouncil Member except through the Presiding Officer. (b) In discussion of any issue before the City Council, members of the public and of the City Council must confine themselves to the question before the City Council. (b) Spokesman for Group of Persons. Whenever any group of persons wishes to address the City Council on the same subject matter it shall be proper for, the Presiding Officer tomay request that a spokesman be chosen by the group to address the City Council, and in case additional matters are to be presented at the time by any other member of said group, to limit the number of persons so addressing the City Council so as to avoid unnecessary repetitionsrepetition before the City Council.
Section 12 DECORUM, .
(a) By Council Members,.
01004.0001/768280.6 6 4
1. Conduct. While the City Council is in session, the members Council Members must preserve order and decorum, and a member Council Member shall neither by conversation, by the utterance of loud, threatening, profane or otherwiseabusive language, or by engaging in any other disorderly conduct at any Council meeting, delay or interrupt the City Council proceedings or the peace of the Council nor disturb any member while speaking or refuse . A Council Member’s persistence in discussing an agenda item or any other matter before the City Council after the matter has been called to a vote, shall constitute a violation of this subsection. Council Members shall obey the orders of the City Council or the Presiding Officer, except as otherwise herein provided.. The following rules shall be obeyed:
i. Council Members shall keep any remarks clear, concise and ontopic. ii. When there are differences of opinion, Council Members shall focus on debating the facts of the situation and avoid personalities. Council Members should seek to build on the ideas of others and look for common ground. iii. Council Members shall be prepared at Council meetings, including by reading their agendas with enough time to ask questions prior to the Council meeting. Every effort will be made to ask questions before the Council meeting so that the City Manager or the City Attorney, as applicable, has ample time to research the question before the Council meeting.
iv. Council Members shall base their decisions on the merits and substance of the matter at hand, rather than on unrelated considerations.
2. Censure. A violation of these rules of decorum or the Civility, Conduct and Governance Policy by a Council Member shall be subject to the below enforcement provisions. Any Council Member may make a motion for a vote to censure or for a vote for removal or ejection as set forth herein.
i. Resolution of Censure. Any Council Member who reasonably believes that another Council Member is violating these rules of decorum or the Civility, Conduct and Governance Policy shall be allowed to request an agenda item be presented, in accordance with the procedures for requesting future agenda items, calling for staff to bring back a draft resolution of censure by identifying the Council Member, and that Council Member’s speech, actions or behavior, that he/she believes constitutes such violation. If approved to be presented to the City Council for consideration, the resolution of censure may be approved by a majority of the City Council and may contain the penalties described below. Upon such motion, all Council Members present shall immediately vote on the motion and state whether they agree that the identified speech, actions or behavior constitutes a violation and justifies a vote of censure. If a majority of the Council Members present a vote for censure, then that vote shall be duly noted by the City Clerk and the subject of that vote shall have two (2) minutes to make a rebuttal stating why the vote should be overturned. After such rebuttal, any Council Member shall be entitled to make a motion to overturn the vote of censure. If such motion is approved by a majority vote of those Council Members present, then the City Clerk shall remove such censure from the record. Motions to overturn a vote of censure may only be made at the meeting at which the vote of censure was made. This subsection contemplates no other administrative remedy to a vote of censure other than the two (2) minute rebuttal. If not so overturned, the Resolution of censure shall be adopted.
ii. Fines For Censure. Any Council Member who is censured by the City Council shall be subject to a one hundred dollar ($100.00) fine per censure.
Such fine(s) shall be paid to the City Clerk within thirty (30) days of the date imposed. Failure to pay such fine(s) within sixty (60) days shall give rise to a civil action by the City for collection, or shall be deducted or offset from the Council 01004.0001/768280.6 6 5
Member’s compensation or per diem entitlements.
iii. Revocation of Special Privileges. Any Council Member who is censured by the City Council shall be subject to revocation of his/her committee assignments, regional boards and commissions, and community-generated board/committee appointments; suspension of official travel, conference participation, access to a City credit card, City Council salary, stipends and benefits, and ceremonial titles.
iv. Removal. Any Council Member who is censured by a majority of the City Council during a Council meeting, in addition to the attendant fines, shall also be subject to a vote, upon motion by any Council Member, by a majority of the City Council present, to remove such offender from the Council meeting. If a majority of the City Council votes for removal, then the subject of that vote shall have two (2) minutes to make a rebuttal stating why the vote should be overturned.
After such rebuttal any Council Member shall be entitled to make a motion to overturn the vote to remove. If such motion is approved by a majority vote of those Council Members present, then the City Clerk shall remove such vote from the record. If the vote to remove is not overturned, then such vote shall remain part of the administrative record and Resolution of censure. Motions to overturn a vote of removal may only be made at the meeting at which the vote of removal was made.
If the offending Council Member does not leave voluntarily, the Presiding Officer may order any law enforcement officer who is on duty at the Council meeting as sergeant at arms to remove the offender from the Council Chambers. It shall be the duty of any law enforcement officer who is serving as sergeant at arms at the Council meeting to carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum, including the removal of disruptive Council Members and/or members of the public. v. Resisting Removal; Penalty. Any Council Member or member of the public who resists removal by the sergeant at arms shall be guilty of a misdemeanor.
3. Motion To Enforce. If the Presiding Officer fails to enforce the rules set forth above, any Council Member may move to require the Presiding Officer to do so, and an affirmative vote of a majority of the City Council shall mandate such action. If the Presiding Officer fails to carry out the will of a majority of the City Council the majority may designate another Council Member to act as the Presiding Officer for the limited purpose of enforcing any provision of this Subsection which it desires to enforce. (b) By other Persons. Any personsperson making personal, impertinent or slanderous remarks or who shall be comebecome boisterous while addressing the City Council shall be forthwith, by directive of the Presiding Officer, be barred from further aduienceaudience at said meeting before the City Council unless permission to continue beis granted by a majority vote of the City Council.
Section 13. MEMBERS MAY FILE PROTESTS AGAINST COUNCIL ACTION Any member at his request shall have the right to have the reasons for his dissent from, or protest, against any action of the Council entered in the minutes
Section 13. CODE OF ETHICS. The following principles shall constitute the Cypress Code of Ethics, applicable to all Council Members. Council Members, upon the adoption of this Ordinance or upon entering office, shall sign a statement affirming they read and understood the Code of Ethics. In addition, this Code of Ethics shall be periodically reviewed and updated by the City Council.
(a) Act in the public interest. Recognizing that stewardship of the public interest must be their primary concern, Council Members will work for the common good of the community and not for any private or personal interest, and they will assure fair and equal treatment of all persons, claims and transactions coming before the City Council. 01004.0001/768280.6 6 6
(b) Comply with the law. Council Members shall comply with the laws of the nation, the State of California and the City of Cypress in the performance of their public duties. These laws include, but are not limited to: the United States and California Constitutions; the Charter; the Municipal Code; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government. Council Members shall also comply with all applicable City policies and procedures. (c) Conduct of Council Members. The professional and personal conduct of Council Members must be above reproach and should avoid even the appearance of impropriety. Council Members shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other Council Members, City staff or public. (d) Respect for process. Council Members shall perform their duties in accordance with the processes and rules of order established by the City Council governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the City Council by City staff.
(e) Incompatible employment. No Council Member, City employee or other public official shall engage in or accept private employment, or render services for private interests, when such employment or service is incompatible with the proper discharge of his/her official duties or would tend to impair his/her independence of judgment or action in the performance of his/her official duties.
(f) Use of public property. No Council Member or City employee shall request or permit the use of City owned vehicles, equipment, materials or property for personal convenience or profit, except when such services are available to the public generally, and in the same manner as available to the public, or are provided as City policy for the use of such official in the conduct of official business. No official shall use the time of any City employee during working hours for personal purposes.
(g) Contracts with City. Council Members, City employees, or public officials shall not have a financial interest in any business transaction, or contract with the City, or in the sale of real estate, materials, supplies or services to the City, except as permitted in the conflict of interest statutes of the state.
(h) Disclosure of interest in legislation. A Council Member who has a financial or other private interest in any legislation shall disclose on the records of the City Council or other appropriate authority the nature and extent of such interest. (i) Conflict of interest. In order to assure their independence and impartiality on behalf of the common good, Council Members shall not use their official positions to influence government decisions in which they have a material financial interest. In accordance with the law, Council Members shall disclose investments, interests in real property, sources of income and gifts; and abstain from participating in deliberations and decision-making where conflicts, as determined under applicable laws, may exist. Council Members should endeavor to consult with the City Attorney before any Council meeting to allow an evaluation by the City Attorney of any potential conflict.
(j) Confidential information. Council Members shall respect the confidentiality of information concerning the property, personnel or affairs of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial or other private interests.
(k) Advocacy. When representing the City while serving on or appearing before other government agencies or in court, Council Members shall represent the official policies or positions of the City Council to the best of their ability when designated as delegates for this purpose. When representing the City while serving on or appearing before other government agencies or in court, Council Members shall advocate policies that are in the best interest of the City over their own personal interests. When presenting their individual opinions and positions, Council Members 01004.0001/768280.6 6 7
shall explicitly state they do not represent the City Council or the City, and shall not allow the inference that they do.
(l) Positive workplace environment. Council Members shall support positive and constructive workplace environment for City employees and for citizens and businesses dealing with the City. Council Members shall recognize their special role in dealings with City employees not provide direction to City staff in violation of the City Charter..
Section 14. ENFORCEMENT OF DECORUM. The Chief of Police or such member or members of the Police Department as he/she may designate shall be Sergeant-At- at-Arms of the Council meetings. He or they/she shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting. Upon instructions of the Presiding officer given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting. Upon instructions of the Presiding Officer, it shall be the duty of the Sergeantat-Arms or any of them presentdesignee to place any person who violates the order and decorum of the meeting under arrest, and cause him/her to be prosecuted under the provisions of this Code or state law the complaint to be signed by the Presiding Officer.
Section 15 ORDINANCE, RESOLUTIONS, MOTIONS AND CONTRACTS. (a) Preparation of Ordinances All Ordinances shall be prepared by the City Attorney No ordinance shall be prepared for presentation to the Council unless ordered by a majority vote of the Council or requested in writing by any member of the Council, the Presiding Officer or the City Manager or prepared by the City Attorney on his own initiative, (b) Prior Approval by Administrative Staff All ordinances resolutions and contract documents shall, before presentation to the Council have been approved as to form and legality by the City Attorney or his authorized representative, and shall have been examined and approved for the administration by the City Manager or his authorized representative where there are substantive matters of administration involved. (c) Introducing for Passage or Approval. Ordinances resolutions and other matters or subjects requiring action by the Council must be introduced and sponsored by a member of the Council, except that the Mayor, City Manager,
or City Attorney may present ordinances resolutions and other matters or subject to the Council, and any Councilman may assume sponsorship thereof by moving that such ordinances resolutions matters or subjects be adopted, otherwise, they shall not be considered.
Section 16 ROLL CALL VOTE. A roll call vote shall be taken upon the passage of all ordinances and resolutions and be entered upon the journal of the proceedings of the Council. Upon request of any member a roll call vote shall be taken and recorded on any vote. Whenever a recorded or roll call vote of the Council is in order the City Clerk shall call the names of the members in alphabetical order except that the name of the Presiding Officer shall be called last.
Section 17 ADJOURNMENT A motion to adjourn shall always be in order and decided without debate.
Section 18. REGULAR MEETINGS. The City Council shall hold regular meetings upon the 2nd and 4th Mondays of each month. The meetings shall be held in two sessions The first session shall commence at 3:00 o'clock p.m. and shall be recessed not later than 6:00 o'clock p.m. The second session shall commence at 7.30 p.m. o’clock p.m. Meetings falling upon a State Holiday shall be held upon the next succeeding night that is not a holiday
Section 19 ADJOURNED MEETINGS. Any regular or adjourned regular or special meeting may be adjourned to a time certain but not beyond the next regular meeting date Section 20, SPECIAL MEETINGS Special meetings shall be held in the manner provided by and as limited by State law
Section 21 PLACE OF MEETINGS. All meetings shall be held in the Council Chambers located at 5311 Orange Avenue in the event of emergency or unusual conditions any meeting may be adjourned to another date and place certain within the City
Section 22. NOTICE. Notice shall be given of all meetings as required by s tate law Section 23 VOTING Disqualification and Abstention. No City Councilman shall be permitted to disqualify himself if such disqualification results in a tied vote unless such disqualification shall have been approved by the City Attorney or by vote of the remainder of the Council, Unexcused disqualification and abstentions shall be counted by the City Clerk as a vote in favor of the particular motion, 01004.0001/768280.6 6 8
PASSED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the 24th_____ day of May 1965_______, 2022.
SPECIAL ORDER OF
BUSINESS
City Council Rules of
Debate and Decorum
Rules of Debate and Decorum
2 • Cypress City Council Rules of Debate and Decorum are established by the Municipal Code.
• The Rules ensure public meetings are conducted in an orderly and efficient manner.
• The Rules allow everyone to be heard and enable the City Council make decisions without confusion.
Rules of Debate and Decorum
3 1. Council Members should respect the rights of others to speak, so long as the discussion topic is relevant to the issue at hand.
2. Council Members should avoid requesting to speak repeatedly or making redundant comments.
3. The Mayor may prohibit repetitive/redundant comments.
Rules of Debate and Decorum
4 4. Council Members should be prepared to discuss all items listed on the agenda.
5. Disrupting business items, without providing substantive feedback or questions, is inappropriate.
6. Personal attacks by a Council Member aimed at another Council Member, his/her family, staff or a member of the public are inappropriate.
City Council Rules of Debate and Decorum
5 6. A Council Member who repeatedly violates protocol or rules of debate or decorum may be addressed through a resolution of censure aimed at the offending Council Member.
7. The Brown Act requires Council Members keep discussion germane to issue at hand.
8. Council Members should not persist in discussing an item or any other matter after the matter has been called for vote.
City Council Rules of Debate and Decorum
6 9. Council Members should not attempt to re-debate matter that have been decided at prior meetings.
10. Once recognized, a Council Member should not be interrupted, unless to call the Council Member to order.
11. When a Council Member, while speaking, is called to order, they shall cease speaking until question of order decided.
Revised
Process for Council Members Adding Items to the Agenda
1 @BCL@0C0C7EDC
1. At a regularly scheduled City Council meeting, a Council Member may request an item be added to a future City Council meeting during the Council Member Reports and Remarks portion of the agenda. The request must be unambiguous, for example, “I would like to add [description of the item and desired action] to the [date] agenda.” a. If the item includes any attachment (i.e. a resolution, proclamation, advocacy letter, etc.), the attachment must be provided to the City Manager at least 10 days before the City Council meeting at which the item will be considered. The City Manager will distribute any attachments to the City Council and arrange for the item to appear on an agenda. If the attachment is not provided to the City Manager at least 10 days before the City Council meeting at which the item would otherwise be considered, the item will be agendized at a future City Council meeting.
b. If the City Manager determines preparing the item for the agenda will require significant resources, the Council Member may request the City Council consider placing an item on the agenda to provide the City Manager direction and resources to prepare the item at the next City Council meeting or withdraw the request.
2. If two or more Council Members object to adding an item to an upcoming agenda, the item will be added to the agenda as a discussion item for further direction by the City Council and not final action.
3. If an item comes to a Council Member’s attention between City Council meetings, the Council Member may request an item be added to a future regularly scheduled City Council meeting by submitting a written request to the City Manager at least 10 days before the City Council meeting at which the item will be considered. If the item includes any attachment (for example a resolution, proclamation, advocacy letter, etc.), the attachment must be included with the written request. The City Manager will distribute the written request and attachment to the City Council and arrange for the item to appear on an agenda.
4. If, prior to the City Clerk posting the agenda, two or more Council Members inform the City Manager of their objection to an item submitted per Section 3 above the item will be added to the agenda as a discussion item for further direction by the City Council and not final action.
Date: June 16, 2021
To: Mayor and City Council
From: Peter Grant, City Manager
RE: Process for Council Members Adding Items to the Agenda
1. At a regularly scheduled City Council meeting, a Council Member may request an item be added to a future City Council meeting during the Council Member Reports and Remarks portion of the agenda. If the item includes any attachments (i.e. a resolution, proclamation, advocacy letter, etc.), the attachment must be provided to the City Manager at least 10 days before the City Council meeting at which the item will be considered. The City Manager will distribute any attachments to the City Council and arrange for the item to appear on an agenda. If the attachment is not provided to the City Manager at least 10 days before the City Council meeting at which the item would otherwise be considered, the item will be agendized at a future City Council meeting.
2. If there is an objection, the Council Member who made the request:
a. may withdraw the request, or
b. request consideration of adding the item to a future City Council meeting be placed on the next agenda of the next regularly scheduled City Council meeting, in this circumstance, a majority vote of the City Council is required to add the initial request to a future City Council meeting
3. If there is an objection after the City Manager distributes any attachments provided per Section 1 above to the City Council, that objection must be submitted in writing to the City Manager at least seven days before the City Council meeting at which the item will be considered. The City Manager will distribute any objections to the City Council and the Council Member who made the request:
a. may withdraw the request, or
b. request consideration of adding the item to a future City Council meeting be placed on the next agenda of the next regularly scheduled City Council meeting, in this circumstance, a majority vote of the City Council is required to add the initial request to a future City Council meeting City of Cypress
City Manager’s Office
The Council Member who originated request must inform the City Manager of their choice in writing at least four days before the City Council meeting at which the item will be considered or neither the item nor the request to consider adding the item to a future City Council meeting will appear on the agenda.
4. If an item comes to a Council Member’s attention between City Council meetings, the Council Member may request an item be added to a future regularly scheduled City Council meeting by submitting a written request to the City Manager at least 10 days before the City Council meeting at which the item will be considered. If the item includes any attachments (for example a resolution, proclamation, advocacy letter, etc.), the attachment must be included with the written request. The City Manager will distribute any written requests and attachments to the City Council and arrange for the item to appear on an agenda.
5. If a Council Member objects to an item submitted per Section 4 above, they must submit a written objection to the City Manager at least seven days before the City Council meeting at which the item will be considered. The City Manager will distribute any objections to the City Council.
6. If there is an objection per Section 5 above, the Council Member who made the request:
a. may withdraw the request, or
b. request consideration of adding the item to a future City Council meeting be placed on the next agenda of the next regularly scheduled City Council meeting, in this circumstance, a majority vote of the City Council is required to add the initial request to a future City Council meeting The Council Member who originated request must inform the City Manager of their choice in writing at least four days before the City Council meeting at which the item will be considered or neither the item nor the request to consider adding the item to a future City Council meeting will appear on the agenda.
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 17.
FROM: Frances Marquez, Council Member
DATE: 02/28/2022
SUBJECT: City Council Discussion Regarding Placing a Resolution Outlining the City Council's Intention to Transition from At-Large to District-Based Elections on an Upcoming City Council Agenda
RECOMMENDATION
Council Member Marquez recommends the City Council discuss placing a Resolution outlining the City Council's intention to transition from at-large to district-based elections, specific steps it will undertake to facilitate this transition, and an estimated timeframe for doing so on an upcoming City Council agenda.
DISCUSSION
This item has been placed on the agenda by Council Member Marquez, who will provide a verbal report.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager