Agenda — Cypress City Council, June 13, 2022

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AMENDED AGENDA

REGULAR MEETING

CYPRESS CITY COUNCIL
June 13, 2022
6:00 P.M.
www.cypressca.org
Council Chambers
5275 Orange Avenue
Cypress, California
NOTICE
Pursuant to Government Code Section 54953(b), this Regular City Council Meeting includes teleconference participation by:

Mayor Pro Tem Anne Hertz-Mallari from - Summercamp, 70 Lake Avenue, Oak Bluffs, MA 02557

AGENDA AMENDMENT
Agenda Item No. 9 - Resolution attachment was updated to correct a typographical error.

PUBLIC PARTICIPATION
Members of the public may participate in this meeting as follows:

1. Attend In-Person.

First-come, first-served seating is available in the Council Chambers. Face coverings are strongly recommended and all in-person attendees must be free of any symptoms associated with COVID-19.

2. Attend Virtually via Webinar.

This option provides the ability to provide live public comments during Oral Communications or Public Hearings and view slideshow presentations. Please register at https://attendee.gotowebinar.com/register/327607609640058383 to receive an email containing a link to join the webinar. Advance registration is recommended.

3. Watch the Meeting.

The City Council meeting can be viewed live on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive
.

4. Listen to the Meeting.

The public may participate via the listen-only teleconference mode by calling (415) 655-0052 and entering Access Code 679-405-427 when prompted. No registration or audio pin is necessary.

5. Submit Public Comments Prior to the Meeting.

The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on June 13, 2022 will be added to the City Council agenda as a Consent Calendar item.

CALL TO ORDER
6:00 P.M.

Executive Board Room

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District and Cypress Recreation and Community Services Foundation Mayor Paulo Morales
Mayor Pro Tem Anne Hertz-Mallari
Council Member Frances Marquez
Council Member Scott Minikus
Council Member Jon Peat

ORAL COMMUNICATIONS
(Three minutes per speaker, unless extended by the City Council) The public may address the City Council on matters appearing on the Closed Session agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.

If you would like to address the City Council in person, please complete a Speaker's Card. If you would like to address the City Council via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise
= Unmute
Speakers providing comments in person will be called first. Speakers are requested to limit their comments to no more than three minutes.

Alternatively, comments may be submitted to [email protected] prior to 3:00 p.m. on June 13, 2022. All comments submitted via email prior to the deadline will be added to the agenda as a Consent Calendar item.

CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Youngsma, et al. v. Cypress School District, et al.

Case No. 30-2021-01220176-CU-EI-CXC
Orange County Superior Court

CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiators: City Manager and Director of Finance and Administrative Services Employee Group: Cypress Police Officers Association

RECONVENE
7:00 P.M.

Council Chambers

PLEDGE OF ALLEGIANCE

INVOCATION
Neighborhood Church
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.

REPORT OF WORKSHOP AGENDA / CLOSED SESSION
City Manager/City Attorney

PRESENTATIONS
Recognition of Outgoing Commissioners
School Resource Officer Program Update
Retirements of Maintenance Superintendent Kirk Streets and Dispatcher Cheryl Austin Introduction of New City Employees

ORAL COMMUNICATIONS
(Limited to 30 minutes – three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.

PUBLIC HEARINGS
Public comments – five minutes per speaker, unless extended by the City Council.

If you would like to provide comments on a Public Hearing item in person, please complete a Speaker's Card available at the podium. If you would like to provide comments on a Public Hearing item via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise
= Unmute
Speakers providing comments in person will be called first. Members of the public providing comments via webinar are encouraged to also submit a written copy of their comments to [email protected] prior to 3:00 p.m. on June 13, 2022. This will ensure your comments are included in the public hearing record should you experience any technical difficulties during the public hearing.

Council Members should disclose communications with anyone relevant to a Public Hearing item.

1. Introduce an Ordinance Amending Section 12 (Density Bonus), Section 5 (Residential Zoning Districts), Subsection 3.11.050 (Allowed Projections Into Required Setback Areas), Subsection 3.17.020(B) (Accessory Structures Used For Living Purposes) Subsection 3.17.200 (Accessory Dwelling Units), Subsection 4.18.040 (Authority for Land Use and Zoning Decisions), Section 31 (Definitions), and Creating a New Subsection 4.19.200 (Reasonable Accommodation) of the Zoning Ordinance Prepared by:

Alicia Velasco, Planning Director
Recommendation:

1. Approve the first reading, by title only, of an Ordinance amending Section 12 (Density Bonus), Section 5 (Residential Zoning Districts), Subsection 3.11.050 (Allowed Projections Into Required Setback Areas), Subsection 3.17.020(B) (Accessory Structures Used For Living Purposes) Subsection 3.17.200 (Accessory Dwelling Units), Subsection 4.18.040 (Authority for Land Use and Zoning Decisions), Section 31 (Definitions), and creating a new Subsection 4.19.200 (Reasonable Accommodation) of Appendix I of the Municipal Code; and

2. Find the action exempt from the California Environmental Quality Act.

2. Approve Conditional Use Permit No. 2022-01 to Permit a New Self-Service Car Wash at 5890 Lincoln Avenue Prepared by:

Alicia Velasco, Planning Director
Recommendation:

Adopt a Resolution approving Conditional Use Permit No. 2022-01, with conditions, and confirm the project is exempt from California Environmental Quality Act requirements.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

3. Receive and File Public Comments Submitted for the June 13, 2022 City Council Meeting Prepared by:

Alisha Farnell, City Clerk
Recommendation:

Receive and file submitted public comments.

4. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading

5. Approve Minutes - Meetings of April 25, 2022, May 9, 2022, May 11, 2022 and May 12, 2022 Prepared by:

Alisha Farnell, City Clerk
Recommendation:

Approve as submitted.

6. Accept Organic Recycling Local Assistance Grant
Prepared by:

Doug Dancs, Director of Public Works
Recommendation:

1. Accept a CalRecycle Organic Recycling Local Assistance Grant; and

2. Increase estimated revenues by $69,242 in the City's General Fund.

7. Adopt Annual Statement of Investment Policy
Prepared by:

Matt Burton, Director of Finance and Administrative Services Recommendation:

Adopt a Resolution approving the Annual Statement of Investment Policy.

8. Adopt the Fiscal Year 2022-23 Appropriations Limit
Prepared by:

Matt Burton, Director of Finance and Administrative Services Recommendation:

Adopt a Resolution establishing the City's Fiscal Year 2022-23 appropriations limit.

9. Adopt the Cypress Recreation and Park District's Fiscal Year 2022-23 Appropriations Limit Prepared by:

Matt Burton, Director of Finance and Administrative Services Recommendation:

Adopt a Resolution establishing the Cypress Recreation and Park District's Fiscal Year 2022-23 appropriations limit.

10. Adopt Resolutions to Hold a General Municipal Election on November 8, 2022 Prepared by:

Alisha Farnell, City Clerk
Recommendation:

1. Adopt a Resolution calling and giving notice of a General Municipal Election on Tuesday, November 8, 2022, for the election of certain officers as required by the City Charter; and

2. Adopt a Resolution requesting the Board of Supervisors of the County of Orange to consolidate a General Municipal Election to be held on Tuesday, November 8, 2022, with the Statewide General Election to be held on the same date pursuant to Elections Code Section 10403; and

3. Adopt a Resolution adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters at an election to be held on Tuesday, November 8, 2022.

11. Amend On-Call Contract Services Agreement with Communications LAB for Community Outreach and Public Engagement and Approve Three Task Orders Prepared by:

Peter Grant, City Manager
Recommendation:

1. Amend the on-call contract services agreement with Communications LAB for community outreach and public engagement; and

2. Approve a Task Order for $12,000 for temporary communications support; and

3. Approve a Task Order for $9,600 for voter outreach efforts; and

4. Approve a Task Order for $60,000 for Recreation and Community Services communications support for FY 2022-23.

12. Amend the Senior Transportation Agreement with California Yellow Cab Prepared by:

Jeff Draper, Director of Recreation and Community Services Recommendation:

Approve an amendment to the Senior Transportation Agreement with California Yellow Cab.

13. Approve an Amendment to Section 21A-15 of the Municipal Code Related to the Disposition of Surplus Supplies and Equipment Prepared by:

Matt Burton, Director of Finance and Administrative Services Recommendation:

Introduce for first reading an Ordinance, by title only, amending Section 21A-15 of the Municipal Code regarding the disposition of surplus supplies and equipment.

14. Approve Expenditures for the Cypress Recreation and Community Services Foundation Prepared by:

Jeff Draper, Director of Recreation and Community Services Recommendation:

1. Authorize expenditures not to exceed $5,000 for the purchase of beverages to be sold at the 2022 Salute to America; and

2. Authorize an expenditure of $2,844.45 to Friends of Cypress Recreation and Parks for reimbursement associated with the 2021 Community Festival; and

3. Authorize the creation of a bank account for the Recreation and Community Services Foundation.

15. Award a contract for HVAC Maintenance and Repair Services Prepared by:

Doug Dancs, Director of Public Works
Recommendation:

Award a two-year contract to Control Air Enterprises, LLC for Heating, Ventilation and Air Conditioning (HVAC) maintenance and repair services in the amount of $36,676 annually.

16. Receive and File the FY 2022-23 Master Fee Schedule Prepared by:

Matt Burton, Director of Finance and Administrative Services Recommendation:

Receive and file the updated FY 2022-23 Master Fee Schedule which incorporates annual cost-of-living adjustments for City and Park District user fees.

17. Receive an Update on the North Orange County Public Safety Collaborative and Accept Award of Funds Prepared by:

Mark Lauderback, Chief of Police
Recommendation:

1. Receive an Update on the North Orange County Public Safety Collaborative; and

2. Accept $118,000 in Board of State and Community Corrections funds allocated to the City of Cypress through the North Orange County Public Safety Collaborative; and

3. Accept $150,000 in Board of State and Community Corrections funds allocated to the City of Cypress and $150,000 allocated to the City of La Palma through the North Orange County Public Safety Collaborative

18. Approve Register of Warrants, Transfers, and Wires Issued for the Period of May 7, 2022 through June 3, 2022 Prepared by:

Matt Burton, Director of Finance and Administrative Services Recommendation:

Approve the attached payment register summarized below for the period of May 7, 2022 through June 3, 2022:

Electronic Funds Transfers 11046 through 11191
Warrants 59462 through 59673
Payroll Transfers W1475 through W1476

NEW BUSINESS

19. Adopt the Fiscal Year 2022-23 Budget for the City of Cypress and the Cypress Recreation and Park District Prepared by:

Matt Burton, Director of Finance and Administrative Services Recommendation:

1. Adopt a Resolution approving the Fiscal Year 2022-23 City Budget; and

2. Adopt a Resolution approving the Fiscal Year 2022-23 Recreation and Park District Budget.

20. Adopt the Seven-Year (FY 2022-23 to FY 2028-29) Capital Improvement Program Prepared by:

Doug Dancs, Director of Public Works
Recommendation:

1. Determine the Capital Improvement Program is consistent with the General Plan; and

2. Adopt a Resolution approving the Seven-Year CIP for FY 2022-23 to FY 2028-29.

21. Approve a Contract Services Agreement with CASC Engineering and Consulting and a Task Order with LSA and Associates for the Business Parks Modernization and Integration Project Prepared by:

Alicia Velasco, Planning Director
Recommendation:

1. Approve a contract services agreement with CASC Engineering and Consulting for the modernization and integration of the City’s Business Park Specific Plans in the amount of $199,916; and

2. Approve a task order for LSA Associates for the preparation of an Initial Study and Mitigated Declaration for $60,300; and

3. Appropriate $60,300 of Pandemic Recovery Plan set-asides in the General Fund for the Initial Study and Mitigated Negative Declaration.

22. Approve the Electronic Communication Policy
Prepared by:

Fred Galante, City Attorney
Recommendation:

Approve the Electronic Communication Policy.

23. Receive an Update on the Cypress Citizens Academy
Prepared by:

Peter Grant, City Manager
Recommendation:

Receive an update on the Cypress Citizens Academy.

ORAL COMMUNICATIONS
(Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.

COUNCIL MEMBER REPORTS AND REMARKS

CITY MANAGER REMARKS

ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, June 27, 2022, beginning at 5:30 p.m. in the Executive Board Room.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of June, 2022. ________________________________
Alisha Farnell, City Clerk
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.

Cypress City CouncilJune 13, 2022

Cypress City Council
June 13, 2022