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AGENDA
REGULAR MEETING
CYPRESS CITY COUNCIL
November 14, 2022
7:00 P.M.
www.cypressca.org
Council Chambers
5275 Orange Avenue
Cypress, California
PUBLIC PARTICIPATION
Members of the public can participate in this meeting as follows:
1. Attend In-Person.
First-come, first-served seating is available in the Council Chambers. Face coverings are strongly recommended and all in-person attendees must be free of any symptoms associated with COVID-19.
2. Attend Virtually via Webinar.
This option provides the ability to provide live public comments during Oral Communications or Public Hearings and view slideshow presentations. Please register at https://attendee.gotowebinar.com/register/4849418451375361296 to receive an email containing a link to join the webinar. Advance registration is recommended.
3. Watch the Meeting.
The City Council meeting can be viewed live on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive
.
4. Listen to the Meeting.
The public may participate via the listen-only teleconference mode by calling (562) 247-8321 and entering Access Code 461-943-609 when prompted. No registration or audio pin is necessary.
5. Submit Public Comments Prior to the Meeting.
The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on November 14, 2022 will be added to the City Council agenda as a Consent Calendar item.
CALL TO ORDER
7:00 P.M.
Council Chambers
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District and Cypress Recreation and Community Services Foundation Mayor Paulo Morales
Mayor Pro Tem Anne Hertz-Mallari
Council Member Frances Marquez
Council Member Scott Minikus
Council Member Jon Peat
PLEDGE OF ALLEGIANCE
INVOCATION
St. Irenaeus Catholic Church
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
PRESENTATIONS
Residence Inn 20th Anniversary Recognition
Recognition of Recreation Supervisor Shelly Myers
Orange County Sanitation District Update on Orange-Western Trunk Sewer Project Update Cypress Community Festival Recap
ORAL COMMUNICATIONS
(Limited to 30 minutes – three minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.
If you would like to address the City Council in person, please complete a Speaker's Card. If you would like to address the City Council via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise
= Unmute
Speakers providing comments in person will be called first. Speakers are requested to limit their comments to no more than three minutes.
Alternatively, comments may be submitted to [email protected] prior to 3:00 p.m. on November 14, 2022. All comments submitted via email prior to the deadline will be added to the agenda as a Consent Calendar item.
PUBLIC HEARINGS
Public comments – five minutes per speaker, unless extended by the City Council.
If you would like to provide comments on a Public Hearing item in person, please complete a Speaker's Card available at the podium. If you would like to provide comments on a Public Hearing item via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise
= Unmute
Speakers providing comments in person will be called first. Members of the public providing comments via webinar are encouraged to also submit a written copy of their comments to [email protected] prior to 3:00 p.m. on November 14, 2022. This will ensure your comments are included in the record should you experience any technical difficulties during the public hearing.
Council Members should disclose communications with anyone relevant to a Public Hearing item.
1. Adopt the 2022 California Model Building, Electrical, Plumbing, and Fire Codes with Amendments Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Conduct the public hearing, take public testimony, waive further reading and adopt the four attached ordinances by title only.
2. Approve Conditional Use Permit No. 2022-06 to Permit On-Site General Alcohol Sales and Expand a Restaurant at 5115, 5117, and 5123 Ball Road Prepared by:
Alicia Velasco, Planning Director
Recommendation:
Adopt a Resolution approving Conditional Use Permit No. 2022-06, with conditions, and confirm the project is exempt from the California Environmental Quality Act requirements.
3. Approve an Amendment to Conditional Use Permit No. 98-11 to Permit the On-Site Sale of General Alcohol and Expand the Outdoor Dining Area for a Restaurant at 9921 Walker Street Prepared by:
Alicia Velasco, Planning Director
Recommendation:
Adopt a Resolution approving an amendment to Conditional Use Permit No. 98-11, with conditions, and confirm the project is exempt from the California Environmental Quality Act requirements.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.
4. Receive and File Public Comments Submitted for the November 14, 2022 City Council Meeting Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Receive and file submitted public comments.
5. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
6. Approve Minutes - Meeting of October 24, 2022
Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Approve as submitted.
7. Adopt a Resolution Approving the Measure M2 Annual Expenditure Report Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Adopt a Resolution approving the Measure M2 Annual Expenditure Report for the fiscal year ended June 30, 2022.
8. Accept the Annual Residential Street Rehabilitation, Project 292 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept the Annual Residential Street Rehabilitation, Project 292, in the amount of $766,831.55 and approve the final payment of $38,341.58 to Onyx Paving Company; and
2. Authorize the City Engineer to file the Notice of Completion with the County Recorder.
9. Accept the Police Department Sewer Lateral Repairs, Project 303 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept the Police Department Sewer Lateral Repairs, Project 303, in the amount of $302,479; and
2. Approve a $65,479 appropriation increase in the Sewer Fund for the project.
10. Accept the Sewer System Evaluations, Project 302
Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept the Sewer System Evaluations, Project 302, in the amount of $92,283.60 and approve the final payment of $4,614.18 to Pipe Tec Inc.; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
11. Accept the Street Rehabilitation, Project 313
Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept the Street Rehabilitation, Project 313, in the amount of $344,382.05 and approve the final payment of $17,219.10 to American Asphalt South Inc.; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
12. Approve Final Parcel Map No. 2021-156 for the 13-Acre Site at Katella Avenue and Winners Circle Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Approve the Final Parcel Map No. 2021-156 and authorize the City Clerk to sign the record map.
13. Approve Final Tract Map No. 19147 for the 6.3-Acre Site at 9470 Moody Street Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Approve Final Tract Map No. 19147 and authorize the City Clerk to sign the record map.
14. Approve Plans and Specifications and Award Contract for Concrete Rehabilitation, Project 319 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Approve Plans and Specifications for Concrete Rehabilitation, Project 319; and
2. Award a contract to CT&T Concrete Paving Inc. of Diamond Bar, CA, for $231,882.80, and authorize a contingency of $34,800; and
3. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $64,970 and authorize a contingency of $6,500.
15. Approve Plans and Specifications and Award Contract for Sewer System Evaluations, Project 318 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Approve Plans and Specifications for Sewer System Evaluations, Project 318; and
2. Award a contract to Premier Pipe, Inc., Upland, CA, for $109,101, and authorize a contingency of $16,400.
16. Approve Plans and Specifications and Award Contracts for Arterial Street Rehabilitation, Project 316 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Approve Plans and Specifications for Arterial Street Rehabilitation, Project 316; and
2. Award a contract to Hardy & Harper, Inc., for $1,848,000, and authorize a contingency of $185,000; and
3. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $132,450 and authorize a contingency of $13,300; and
4. Approve a $324,914 appropriation increase in the Road Maintenance and Rehabilitation Account (RMRA) fund for the Arterial Street Rehabilitation, Project 316.
17. Approve an Agreement with Enterprise Holdings for Police Department Car Rentals Prepared by:
Mark Lauderback, Chief of Police
Recommendation:
Approve an Agreement with Enterprise Holdings for an amount not to exceed $27,589 for Fiscal Year 2022-23.
18. Approve the Purchase of Police Department Motorcycles Prepared by:
Mark Lauderback, Chief of Police
Recommendation:
1. Approve the purchase of two replacement motorcycles from Irv Seaver - Orange for $60,560; and
2. Approve a $30,280 appropriation in the Capital Replacement Fund and transfer $30,280 from the General Liability Fund to the Capital Replacement Fund.
19. Approve the Purchase of Replacement Multi-Function Copiers Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
1. Approve the purchase of nine multi-function copiers from Konica Minolta Business Solutions U.S.A, Inc., (KMBS) for $66,197.99; and
2. Award a five-year maintenance agreement for the nine copiers to Konica Minolta Business Solutions U.S.A, Inc., (KMBS) for maintenance, support and supplies.
20. Approve an Agreement for the Senior Center Nutrition Program Prepared by:
Jeff Draper, Director of Recreation and Community Services Recommendation:
Approve a five-year agreement with Meals on Wheels OC for the Senior Nutrition Program for an amount not to exceed $45,000.
21. Approve Cypress Recreation and Community Services Foundation Purchasing Practices and Receive Expenditures and Annual Report Prepared by:
Jeff Draper, Director of Recreation and Community Services Recommendation:
1. Authorize a $1,901 reimbursement from the Recreation and Community Services Foundation to the Recreation and Park District for the 5K/10K Run/Walk; and
2. Provide the Foundation's Executive Director authority to approve expenditures, enter into contracts, and execute associated instruments consistent with the City Manager's Municipal Code authority; and
3. Receive and file the Recreation and Community Services Foundation Annual Report for the Fiscal Year Ended June 30, 2022.
22. Approve a Task Order to Communications LAB for Communications Support and Marketing Prepared by:
Peter Grant, City Manager
Recommendation:
1. Approve a Task Order to Communications LAB for $42,000 for Communications Support and Marketing through June 30, 2023; and
2. Authorize a $42,000 appropriation transfer in the General Fund from personnel costs to contract services.
23. Receive and File an Update on the Strategic Plan Six-Month Objectives Prepared by: Peter Grant, City Manager
Recommendation:
Receive and file an update on the strategic plan six-month objectives.
24. Approve Register of Warrants, Transfers, and Wires Issued for the Period of October 8, 2022 through October 28, 2022 Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Approve the attached payment register summarized below for the period of October 8, 2022 through October 28, 2022:
Electronic Funds Transfers 11986 through 12007
Warrants 60775 through 60996
Payroll Transfers W1486
NEW BUSINESS
25. Receive the Arnold Cypress Park Reimagining Public Engagement Report Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Receive a report on public engagement for the reimagining of Arnold Cypress Park.
26. Adopt a Resolution Approving a Memorandum of Understanding with the Cypress Police Officers' Association from July 1, 2022 through June 30, 2026 Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
1. Adopt a Resolution Approving a Memorandum of Understanding with the Cypress Police Officers' Association for July 1, 2022 through June 30, 2026; and
2. Approve a $555,000 appropriation in the General Fund for FY 2022-23 salary and benefit costs which exceed the adopted budget.
ORAL COMMUNICATIONS
(Five minutes per speaker, unless extended by the City Council) The public may address the City Council on any matters prior to any action taken on the agenda. Although Council Members may provide brief responses, the City Council may not discuss or take action on items that are not on its agenda.
If you would like to address the City Council in person, please complete a Speaker's Card. If you would like to address the City Council via the meeting webinar, please click the 'hand raise' button, unmute your microphone and wait for the Mayor or City Clerk to call on you. = Hand Raise
= Unmute
Speakers providing comments in person will be called first. Speakers are requested to limit their comments to no more than five minutes.
Alternatively, comments may be submitted to [email protected] prior to 3:00 p.m. on November 14, 2022. All comments submitted via email prior to the deadline will be added to the agenda as a Consent Calendar item.
COUNCIL MEMBER REPORTS AND REMARKS
CITY MANAGER REMARKS
ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, December 12, 2022, beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 10th day of November, 2022. ________________________________
Alisha Farnell, City Clerk
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.