Agenda packet — Cypress City Council, March 13, 2023 (part 2 of 2)

_____. Fiscal Year 2020/2021 Adopted Budget. Website: https://ocfa.org/Uploads/Transparency/ OCFA%202020-2021%20Adopted%20Budget.pdf (accessed June 24, 2021).

I NITIAL S TUDY /MITIGATED NEGATIVE DECLARATION
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C YPRESS , C ALIFORNIA
I:\COMMUNITY DEVELOPMENT\PLANNING\Alicia\2023\5757 Plaza Dr\ISMND\ISMND\Goodman Commerce Center ISMND.docx (02/02/23) 8-7 _____. Station Statistics. Website: https://ocfa.org/AboutUs/Departments/OperationsDirectory/ Division7.aspx (accessed September 13, 2022).

SECTION 4.16: RECREATION
City of Cypress. 2019. City Council Meeting Minutes. October 28, 2019. _____. 2022a. Facility and Park Locations. Website: https://www.cypressca.org/activities/facilitypark-locations (accessed September 1, 2022). _____. 2022b. Facility & Park Locations: Mackay Park Webpage. Website: https://www.cypressca. org/Home/Components/FacilityDirectory/FacilityDirectory/66/240 (accessed September 13, 2022).

SECTION 4.17: Transportation
California Department of Transportation (Caltrans). 2020. VMT-Focused Transportation Impact Study Guide (TISG). February 2020.

County of Orange. 2020. Final Draft Guidelines For Evaluating Vehicle Miles Traveled Under CEQA for the County of Orange. September 17, 2020.

Governor’s Office of Planning and Research (OPR). 2018. Technical Advisory on Evaluating Transportation Impacts in CEQA (OPR Technical Advisory).

Institute of Transportation Engineers (ITE). 2021. Trip Generation Manual, 11th Edition.

LSA Associates, Inc (LSA). 2022. Vehicle Miles Traveled (VMT) Analysis, Inc. October 18, 2022.

Urban Crossroads. 2023. Goodman Commerce Center Traffic Analysis. January 27.

SECTION 4.19: UTILITIES AND SERVICE SYSTEMS
California Department of Resources Recycling and Recovery (CalRecycle). 2022. Jurisdiction Disposal Tonnage Trend.

California Energy Commission (CEC). 2020. Gas Consumption by County. Website: http://www.ecdms. energy.ca.gov/gasbycounty.aspx (accessed May 2022).
_____. 2023. California Energy Consumption. Website: http://www.ecdms.energy.ca.gov/ (accessed January 2023).

City of Cypress. 2021. C&D Recycling Requirement. Website: C&D Recycling Requirement | City of Cypress (cypressca.org) (accessed January 2023).

GOODMAN COMMERCE CENTER P ROJECT

C YPRESS , C ALIFORNIA

I NITIAL S TUDY /MITIGATED NEGATIVE DECLARATION
F EBRUARY 2023
8 I:\COMMUNITY DEVELOPMENT\PLANNING\Alicia\2023\5757 Plaza Dr\ISMND\ISMND\Goodman Commerce Center ISMND.docx (02/02/23) -8 _____. 2023. Maintenance. Website: http://www.cypressca.org/government/departments/publicworks/maintenance (accessed January 16, 2023).

Golden State Water Company (GSWC). 2021a. 2020 West Orange Urban Water Management Plan (UWMP). July 15.
_____. 2021b. Los Alamitos Customer Service Area. Website: http://www.gswater.com/los-alamitos/ (accessed January 2023).

Orange County Sanitation District (OC SAN). 2022. 2021-2022 Annual Report. Website:
https://www.ocsan.gov/home/showpublisheddocument/33473/638080061619170000 (accessed January 16, 2023).
_____. 2023. Facts and Key Statistics Webpage. Website: https://www.ocsan.gov/services/regionalsewer-service (accessed January 2023). _____. Capital Improvement Program Fiscal Year 2021/2022. Website: https://www.ocsan.gov/ home/showpublisheddocument/33268/638000527692070000 (accessed January 16, 2023).

Orange County Waste & Recycling (OCWR). 2021. Olinda Alpha Landfill. Website: https://www2. calrecycle.ca.gov/SolidWaste/SiteActivity/Details/2757?siteID=2093 (accessed September 26, 2022).

Orange County Waste & Recycling. Active Landfills. Google Maps; Website: https://oclandfills.com/ landfills/active-landfills (accessed December 2022).
_____. Household Hazardous Waste. Website: http://www.oclandfills.com/ hazardous (accessed September 26, 2022).

Southern California Edison (SCE). 2023. Fact Sheets. Website: https://newsroom.edison.com/factsheets/fs (accessed January 2023).

Southern California Gas Company (SoCalGas). 2019. About SoCalGas. Website: https://www. socalgas.com/about-us/company-profile#:~:text=About%20SoCalGas%C2%AE,in%20more% 20than%20500%20 communities (accessed October 6, 2022).

SECTION 4.20: WILDFIRE
California Department of Forestry and Fire Protection (CAL FIRE). 2011. Very High Fire Hazard Severity Zones in LRA. Website: https://osfm.fire.ca.gov/media/6739/fhszl_map30.pdf (accessed August 30, 2022).

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C YPRESS , C ALIFORNIA
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APPENDIX A

CALEEMOD OUTPUT DATA

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APPENDIX B

PHASE I ENVIRONMENTAL SITE ASSESSMENT

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APPENDIX C

GEOTECHNICAL EVALUATION

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APPENDIX D

PRELIMINARY WATER QUALITY MANAGEMENT PLAN

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APPENDIX E

NOISE MEASUREMENTS AND MODELING RESULTS

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APPENDIX F

TRAFFIC ANALYSIS

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APPENDIX G

VEHICLE MILES TRAVELED ANALYSIS

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APPENDIX H

TRIBAL CONSULTATION CORRESPONDENCE

GOODMAN COMMERCE CENTER P ROJECT

C YPRESS , C ALIFORNIA

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 Community Development Department  Planning Division  EXHIBIT "A"
PROJECT TITLE: SPR NO. 2022-05 & VTPM NO. 2023-101 –

GOODMAN COMMERCE CENTER
ADDRESS: 5757 PLAZA DRIVE

CONDITIONS OF APPROVAL

1. General Conditions

1.1. Unless and until the project applicant and property owner sign and return a Cityprovided affidavit accepting these conditions of approval, there shall be no entitlement of the application. The project applicant and property owner shall have 15 calendar days to return the signed affidavit to the Community Development Department. Failure to do so will render City Council action on the application void. (Planning)

1.2. This permit is granted for the plans dated July 1, 2022 and the tentative map dated January 12, 2023, (“the plans”) on file with the Planning Division. The project shall conform to the plans, except as otherwise specified in these conditions, or unless a minor modification to the plans is approved by the Planning Director. A minor modification may be granted for minimal changes or increases in the extent of use or size of structures or of the design, materials or colors of structures or masonry walls. (Planning)

1.3. The applicant shall defend, indemnify, and hold harmless, the City and any agency thereof, or any of its agents, officers, and employees from any and all claims, actions, or proceedings against the City or any agency thereof, or any of its agents, officers or employees, to attack, set aside, void or annul, an approval of the City, or any agency thereof, advisory agency, appeal board, or legislative body, including actions approved by the voters of the City, concerning the project, which action is brought within the time period provided in Government Code Section 66499.37 and Public Resources Code, Division 13, CH. 4 (§ 21000 et seq. - including but not by way of limitation § 21152 and 21167). City shall promptly notify the applicant of any claim, action, or proceeding brought within this time period. (City Attorney)

1.4. The applicant’s contractor shall provide the City with a Certificate of Insurance on City form evidencing a comprehensive liability insurance policy with a combined single limit of not less than $500,000 each occurrence in connection with the work performed. Certificate shall include the City, its Council, officers, members of boards or commissions and employees as additional Named Insureds with respect to all claims, actions, damages, liabilities and expenses, including attorney's fees, arising out of or in connection with the work to be performed under the SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 2 Conditions of Approval
 Community Development Department  Planning Division  development executed by the Named Insured and City, including any act or omission of employees, agents, subcontractors, or their employees. Such certificate shall have a 30 day cancellation notice to the City of Cypress. (City Attorney)

1.5. Any and all correction notice(s) generated through the plan check and/or inspection process is/are hereby incorporated by reference as conditions of approval and shall be fully complied with by the owner, applicant and all agents thereof. (Planning)

1.6. All requirements of the Orange County Fire Authority (OCFA), Orange County Health Department, and Cypress Building and Safety Division shall be satisfied prior to commencement of the business operation. (Planning)

1.7. The applicant shall obtain a Cypress business license prior to commencement of the business operation. (Finance)

1.8. All applicable conditions of the project shall be complied with prior to occupancy of the subject building. (Planning)

1.9. The applicant may request minor modifications of conditions of approval consistent with the intent of the project approval. The modification must be approved in writing by the Planning Director (Conditions of Approval Sections 1- 8), City Engineer (Conditions of Approval Sections 9-22 and 24), and the Police Chief (Conditions of Approval Section 23).

2. Planning

2.1. Areas subject to vehicle loading, including internal streets, driveways, etc., shall consist of Portland Cement Concrete (PCC) unless an alternative material is approved in the project WQMP for infiltration purposes. (Planning)

2.2. At least two weeks prior to the issuance of the certificate of occupancy, the applicant shall meet with the project planner and members of the Building and Engineering Divisions to ensure that all applicable conditions of approval have been satisfied. (Planning)

2.3. Developer shall submit both a lighting plan showing standard heights and light materials and a photometric plan showing light levels on site and at the adjacent property limits, for design review and approval of the Planning Director. (Planning)

2.4. All exterior portions of the site, during the hours of darkness, shall be illuminated with a minimum of one foot-candle of light. In order to minimize light and glare on SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 3 Conditions of Approval
 Community Development Department  Planning Division  the project property and adjacent properties, all parking lot and exterior structure light fixtures shall be high cut-off type that divert lighting downward onto the property and shall not cast light on any adjacent property or roadway. Illumination levels at the property lines shall not exceed .5 foot candles. (Planning)

2.5. Project on-site lighting shall be of a type and in a location that does not constitute a hazard to vehicular traffic, either on private property or on adjoining streets. To prevent damage from vehicles, standards in parking areas shall be mounted on reinforced concrete pedestals or otherwise protected. Developer shall recess or conceal under-canopy lighting elements so as not to be directly visible from a public street. (Planning)

2.6. That no vending machines, publication racks, telephones, kiosks, donation bins and similar items shall be permitted outside of the buildings. (Planning)

2.7. The easement restricting parking in the 60-foot wide strip on the northern edge of the site shall remain in effect so long as the area is zoned PS-1A. Parking stalls located within the PS-1A zone shall be available for public use from 7:00 p.m. to 6:00 a.m., Monday through Friday, and all day on Saturday and Sunday. (Planning)

2.8. Signs shall be installed and maintained at the entrances to the site and within the easement referenced above indicating that the parking area within the easement is available for public parking from 7:00 p.m. to 6:00 a.m., Monday through Friday, and all day on Saturday and Sunday. (Planning)

3. Mitigation Measures

3.1. Prior to issuance of any grading or building permit associated with implementation of the project, the applicant shall demonstrate compliance with the adopted Mitigation Monitoring and Reporting Program (MMRP), to the satisfaction of the Community Development Department. (Planning)

3.2. A copy of the approved Conditions of Approval including Table 6.A Mitigation Monitoring and Reporting Program from the approved Initial Study/Mitigated Negative Declaration, shall be included in all development plans submitted to the City. (Planning)

4. Architectural

4.1. Architectural elevations and site plans shall be reviewed and approved by the Community Development Department prior to the issuance of building permits. (Planning)
SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 4 Conditions of Approval
 Community Development Department  Planning Division 

4.2. All architectural treatments shall be constructed as illustrated on plans and renderings submitted. The final exterior color scheme shall be submitted to City staff for review and approval prior to actually painting the structure. (Planning)

4.3. All roof mounted equipment, such as heating and air conditioning units, shall be adequately screened from public view by a parapet wall of equal or greater height than the highest piece of roof mounted equipment or vent, subject to the approval of the Community Development Department. (Planning)

4.4. The transformer boxes and water valves shall be placed in locations acceptable to the Director of Planning and shall be adequately screened from view with plant materials. (Planning)

4.5. During construction, the developer shall provide an adequate number of trash bins at a location acceptable to City staff. Construction bins must be maintained onsite.

Bin rental shall be contracted through the City’s disposal services contractor. (Planning)

5. Signage

5.1. A comprehensive sign program for both building and freestanding monument signs shall be submitted for Community Development Department approval prior to the installation of any signs. The developer shall not erect or display on the subject property any signs which have not been approved in writing by the Community Development Department. (Planning)

5.2. The installation and method of sign illumination shall be reviewed and approved by the Planning Division and the Building and Safety Division. The business owner shall take the appropriate measures to ensure that the illumination of the sign shall not create glare for vehicular traffic. All electrical conduits, timer devices, and other electrical equipment shall be buried underground or concealed within the sign. (Planning) (Building and Safety)

6. Landscaping

6.1. The site shall be landscaped in compliance with the McDonnell Center Specific Plan, including landscape requirements for parking areas and setback areas. (Planning)

6.2. A detailed landscape and automatic irrigation plan shall be submitted to the Planning Division for review and approval at least 60 days prior to issuance of a SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 5 Conditions of Approval
 Community Development Department  Planning Division  certificate of occupancy. In addition, a bond shall be posted with Public Works to guarantee against defects in plant materials and workmanship for a period of one year from acceptance of the landscape installation. All required landscaping shall be permanently maintained in a neat and orderly condition and comply with the provisions of Section IV.D. (Design Concept, Landscape Guidelines) and Section V.H. (Development Regulations, Landscape). (Planning) (Public Works)

6.3. All new or revised landscape areas shall comply with the City’s water efficiency ordinance as well as the water efficient requirements of the Cypress Zoning Code and the City’s Drought Response Management Plan. All new or revised irrigation shall be provided by a drip or microspray system. (Planning)

6.4. Landscape irrigation pipes and sprinkler heads shall be maintained in good working order so as to cover all landscaped areas. (Planning)

6.5. All trees required to be removed to install the sidewalk along Plaza Drive shall be replaced. The tree species shall be consistent with the McDonnell Center Specific Plan Design Concept (Section IV.D), and subject to Planning Director approval.

Replacement trees shall be a minimum of 24” box size. (Planning)

7. Operational

7.1. All business activity shall occur within the building except for the loading and unloading vehicles which shall occur in the loading docks as indicated on the approved plans. Temporary use permits may be granted for outdoor activity in accordance with Section 19, of the Cypress Zoning Ordinance. (Planning)

7.2. All product and material storage shall occur within the building. Exterior storage is specifically prohibited. (Planning)

7.3. The parking lot shall be used solely for vehicular parking, unless otherwise approved in writing by the Planning Director. (Planning)

8. Property Maintenance

8.1. Continuous Maintenance. The Project property owner shall continually maintain the property so that it is visually attractive and not dangerous to the health, safety and general welfare of both on-site users (e.g. employees) and surrounding properties. The property owner shall ensure that all facets of the development are regularly inspected, maintained and that any defects are timely repaired. Among the elements to be maintained, include but are not limited to:
a. All walls, fences, and trash enclosures shall be maintained free of SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 6 Conditions of Approval
 Community Development Department  Planning Division  significant surface cracks, dry rot, warping, missing panels or blocks, which threaten the structure’s structural integrity.
b. Parking lot surfaces and pedestrian walkways shall be maintained in a safe condition such that any concrete, asphalt, or other driving or walking surfaces are free of potholes, buckled or cracked surfaces, or raised areas. c. The property shall be maintained free of the accumulation of trash and debris. Trash and debris associated with the business operation shall be stored solely in designated trash enclosures.
d. Exterior building elevations shall be maintained such that buildings are free from broken, missing, or significantly cracked surface finished materials. e. Signage. The developer shall maintain all on-site signs, including posted area signs (e.g. “No Trespassing”) in a clean readable condition at all times.

The developer shall remove all graffiti and repair vandalism on a regular basis.
f. Lighting. The developer shall maintain any lighting so that they operate properly for safety purposes and do not project onto adjoining properties or roadways.
g. Parking and on-site circulation. The developer shall maintain all parking and on-site circulation requirements, including surfaces, all markings and traffic/directional signs in an un-faded condition as identified on the approved site plan.
(Planning)

8.2. The property owner shall maintain the site, the publicly accessible interior, and publicly viewable exterior of the building(s) clear of all graffiti, including but not limited to bathrooms and dining areas if applicable. All graffiti shall be removed within 48 hours once notified in writing by the City. (Planning)

9. Fees

9.1. As applicable, the applicant shall pay the following fees per the adopted Master Fee resolution, as noted below. (Engineering)
• Park and Recreation (Prior to issuance of Building Permit) • Drainage Fee for Master Drainage Plan (Prior to issuance of Building Permit)
• City-wide Traffic Improvement (Prior to issuance of Building Permit) • Regional Traffic Improvement (Prior to issuance of Building Permit) • Final Subdivision Map Check (Prior to submittal of Map) • Sanitary Sewer Connection (Prior to issuance of Building Permit) • Grading / On-Site (Non-Structural) Plan Check (Prior to submittal of Grading Plans)
• Grading Permit and Inspection (Prior to Permit issuance) SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 7 Conditions of Approval
 Community Development Department  Planning Division  • Building Plan Check (Prior to submittal of Plans)
• Building Permit and Inspection (Prior to Permit issuance) • Public Improvement Plan Check (Prior to submittal of Plans) • Public Improvement Permit and Inspection (Prior to Permit issuance) Within 48 hours of the approval of this project, the applicant/developer shall deliver to the Community Development Department the required Fish and Wildlife impact fee in the form of a check payable to the County Clerk-Recorder in the amount required by the County, to enable the City to file the Notice of Determination pursuant to Fish and Game Code §711.4 and California Code of Regulations, Title 14, section 753.5. (Planning)

10.Engineering

10.1. That all engineering requirements of the City of Cypress, including preparation of improvement plans and installation of all improvements such as curbs and gutters, sidewalks, street grading and pavement, sewer and drainage facilities, or other appurtenant work shall be complied with as required by the City Engineer and in accordance with specifications on file in the Office of the City Engineer, as may be modified by the City Engineer; and, that security in the form of a bond, certificate of deposit, letter of credit, completion guarantee, or cash, in an amount and form satisfactory to the City of Cypress, shall be posted with the City to guarantee the satisfactory completion of said improvements. Said security shall be posted with the City prior to the issuance of a building permit or final map approval, whichever occurs first, to guarantee the installation of the related improvements prior to final building and zoning inspections in accordance with an approved construction phasing plan. In the event the developer’s contractor and/or subcontractor fails to diligently prosecute the work within the public right-of-way, the City reserves the right, in its reasonable discretion, to issue a stop work notice and to provide a substitute contractor and/or subcontractor to complete said work at the sole cost and expense of developer. (Engineering)

10.2. Prior to recordation of a subdivision map, the applicant shall submit all public improvement plans per the Public Works Standard Plans and specified design criteria. All plans shall be submitted in an acceptable digital format and one copy printed on mylar with the City title block on all sheets. (Engineering)

10.3. The applicant shall not grant any easements over any property subject to a requirement of dedication or irrevocable offer to the City of Cypress, unless such easements are expressly made subordinate to the easements to be offered for dedication to the City. Prior to granting any of said easements, the subdivider shall furnish a copy of the proposed easement to the City Engineer for review and SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 8 Conditions of Approval
 Community Development Department  Planning Division  approval. (Engineering) (Easement Subordination)

10.4. Prior to any street construction or relocation, when there are monuments in the project area which control the location of subdivisions, streets or highways, or provide survey control, the developer shall locate and reference the monuments and shall reset them after construction as required by Section 8771 of the Business and Professions Code, in a manner meeting the approval of the City Engineer. (Engineering)

10.5. The applicant shall notify the City Engineer in writing if any changes to parcel/tract map are proposed during the plan check process. Permits shall not be issued until the City Engineer has reviewed and approved the proposed changes for conformance with the intent of the City Council's action and the conditions herein.

If the proposed changes are of a substantial nature, an amendment to the original entitlement may be required. (Engineering, Planning)

10.6. The applicant shall make all submittals, including engineering, building, grading, water quality, and inquiries through the department’s online plan check and permit application at https://cypressca.viewpointcloud.com or as determined by the City Engineer. (Engineering)

11.Landscaping within the Public Right-of-Way

11.1. Prior to or with the submittal of building plans, the applicant shall submit a street landscaping and irrigation plan within the public right-of-way to the City Engineer for approval. The subject landscaping and irrigation plans shall be designed to be in conformance with the City’s water efficient landscape ordinance. (Engineering, Maintenance)

11.2. The applicant shall post a bond to guarantee against any defects in plant materials and workmanship. The applicant shall submit a soils report for all planting areas, prepared by a qualified agricultural laboratory to the City Engineer for approval at least 30 days prior to planting date. Test results shall include concentration of nitrogen, phosphorus, potassium, ph, salinity, sodium status, and boron saturation extract. Drought tolerant landscape is encouraged. The landscaping will be irrigated from the private property meter and the applicant or successor in interest will pay for all water. (Engineering, Maintenance)

11.3. Prior to issuance of a temporary or final certificate of occupancy, the applicant shall install all new public right-of-way landscaping and irrigation per the approved street landscaping and irrigation plan. (Engineering, Maintenance) SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 9 Conditions of Approval
 Community Development Department  Planning Division 

11.4. The applicant or his successor in interest shall maintain all landscaping planted in the public right-of-way located along the frontage of their property in a healthy and safe condition. (Engineering, Maintenance)

12.Sewer and Wastewater

12.1. The developer shall construct new private sewer laterals with cleanouts at a location approved by the City Engineer. (Engineering)

12.2. Prior to the recordation of the subdivision map, the applicant shall submit a sewer plan signed and stamped by a registered civil engineer, detailing all the proposed public and/or private sewer lines meeting the requirements of the City Design Standards for Sewer Facilities to be approved by the City Engineer. (Engineering)

12.3. All sewer lines within the development shall be private sewer lines and shall be maintained and cleaned by the developer, or successor in interest. The City of Cypress shall have no responsibility for maintenance of the private sewer lines. (Engineering)

13.Street Trees

13.1. If trees are planted within the public right of way, they shall be installed in accordance with the approved street landscape plan subject to the approval of the City Engineer. (Engineering)

13.2. The applicant or successor in interest shall trim all trees in the public right-of-way annually or as prescribed by the City Engineer and maintain the trees in a healthy and safe condition. (Maintenance)

14.Street Lighting

14.1. The applicant shall bear the full cost of upgrading the existing street lights along the Plaza Drive frontage to energy efficient LED fixtures. Street lighting shall be approved by the City Engineer and meet the City of Cypress design standards. (Engineering)

15.Streets

15.1. Prior to the issuance of any certificate of occupancy, including temporary, the applicant shall install new sidewalks and driveway approaches that are compliant with the American Disabilities Act along the property frontage on Plaza Drive.

The developer shall comply with the following requirements regarding the SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 10 Conditions of Approval
 Community Development Department  Planning Division  improvements:
• Within 90 days issuance of any grading or demolition permit, submit plans to Public Works for both the sidewalk and associated landscaping within the tenfoot parkway strip within the public right of way and obtain approval by the City Engineer prior to approval of the Final Map.
• Construct all improvements in accordance with Cypress Public Works standards and specifications to satisfaction of the City Engineer. • Prior to construction, obtain and pay for a permit and inspection services. As part of the permit, submit a bond to guarantee its construction acceptable to the City Engineer and maintain a schedule on file with the City Engineer for the work.
• Sidewalks shall be a minimum width of five feet, clear of all obstructions (including utilities, street lights, fire hydrants, etc). • Adjust utility vaults and boxes to grade in accordance with the corresponding utility’s requirements and standards.
• Relocate any utilities as necessary securing the appropriate approvals from the respective utilities.
• Plant new trees at 1:1 ratio on private property along the property frontage for any tree removed as part of the sidewalk improvements. Submit the size and types of trees and locations for approval to the Planning Director. • Landscaping within the public right of way parkway strip shall be drought tolerant and water efficient.
• Irrigate all landscaping within the public right-of-way from the private property meter and the developer or successor in interest shall pay for all water. • The developer or his successor in interest shall maintain all landscaping planted in the public right-of-way located along the frontage of their property in a healthy and safe condition.
• Grant easements to the City for pedestrian purposes for any sidewalk or driveways, as needed, for compliance with ADA requirements prior to issuance of a permit for construction.
(Engineering)

15.2. Remove and replace any damaged street, pavement or other concrete improvements as a result of damage due to this work and appropriately clean the area to the satisfaction of the City Engineer. (Engineering)

15.3. Prior to recordation of the subdivision map, the applicant shall submit a street design plans for approval by the City Engineer for all proposed City streets or any work within existing public right of way. Street name signs and traffic signs shall be installed per City Standards. (Engineering)

15.4. The final map shall show easements for any sidewalk located within private property to the City for pedestrian purposes. (Engineering) SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 11 Conditions of Approval
 Community Development Department  Planning Division 

15.5. Prior to issuance of a certificate of occupancy, the applicant shall remove and replace any existing public improvements at the development site which have existing damage, are damaged due to construction, or otherwise below current standards, to the satisfaction of the City Engineer. (Engineering)

16.Subdivisions

16.1. This permit is granted subject to the City’s approval of a tentative map and final map and recordation of the final map. The City shall issue building permits only after such recordation, unless otherwise approved by both the Planning Director and Public Works Director and/or pursuant to the Subdivision Map Act. Before occupying any structures or initiating any use approved by this permit, the applicant shall comply with all conditions of the tentative and final map. (Engineering, Planning)

17.Traffic

17.1. The access driveway to the development shall be designed such as there is minimal impact on the vehicle’s tire upon ingress and egress from the driveway, as approved by the City Engineer. (Engineering)

17.2. The quantity, location, width, and type of public driveways shall be subject to the approval of the City Traffic Engineer. Prior to construction of any driveway approach upon public street right-of-way, the applicant shall obtain a public works permit. (Engineering) (Driveways)

17.3. No driveway access from Valley View Street shall be permitted. (Engineering) (Driveways)

17.4. Prior to the issuance of any grading permits, the applicant shall provide adequate sight distance per Engineering Standard Plan 204 and 205 at all street intersections, driveways, and parkways, in a manner meeting the approval of the City Traffic Engineer. The applicant shall make all necessary revisions to the plan to meet the sight distance requirement such as removing slopes or other encroachments from the limited use area in a manner meeting the approval of the City Engineer. (Engineering) (Sight Distance)

17.5. Mitigation Measure TRA-1: Prior to the issuance of a building permit, the Applicant shall submit a Signage and Striping Plan consistent with the provisions of the California Manual on Uniform Traffic Control Devices (CA MUTCD), that directs heavy trucks to the most appropriate access points. The City Engineer, or their designee, shall review and approve the Signage and Striping Plan and confirm it has been incorporated into the project plans prior to the issuance of a SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 12 Conditions of Approval
 Community Development Department  Planning Division  building permit. The applicant shall construct all improvements shown on the Signage and Striping Plan or as required by the City, prior to the issuance of any Certificate of Occupancy. All costs for the improvements including, but not limited to, design, construction, construction management, permitting and inspection shall be the sole responsibility of the applicant. (Engineering) (Construction of Traffic Improvements)

17.6. Prior to the issuance of any certificate of occupancy, the Applicant shall install a stop control on the southbound approach of all project driveways to implement a cross-street stop-controlled intersection. Driveways will accommodate site access for passenger cars and will accommodate full access (no turn restrictions). Left turn storage into the Project is anticipated to be accommodated by the painted median. (Engineering) (Construction of Traffic Improvements)

17.7. Prior to the issuance of any certificate of occupancy, Plaza Drive shall be restriped to accommodate the anticipated increased truck traffic and reduce conflicts at the driveways. The Signing and Striping plan shall be reviewed and approved by the City Engineer, or their designee, prior to installation. All costs for the improvements including, but not limited to, design, construction, construction management, permitting and inspection shall be the sole responsibility of the applicant. (Engineering) (Construction of Traffic Improvements)

17.8. Prior to the issuance of any building permits, the applicant shall pay to the City $150,000 for traffic signal and intersection improvements at the intersection of Valley View Street and Plaza Drive. The City will design and construct the improvements. (Engineering)

18.Utilities

18.1. Prior to issuance of a certificate of occupancy, the applicant shall install all new and existing utility services underground. (Engineering)

18.2. Arterials shall be crossed by boring only. In public streets, lateral open cuts spaced within 20 feet of each other shall be covered with a one-inch continuous asphalt concrete cap. (Engineering)

19.Drainage

19.1. Prior to issuance of grading permits or recordation of the subdivision map, whichever comes first, at the direction of the City Engineer, the applicant shall SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 13 Conditions of Approval
 Community Development Department  Planning Division  submit a grading plan for approval signed and stamped by a registered California civil engineer and using actual grades from an Orange County Surveyor's Benchmark. (Engineering)
The applicant shall ensure the following requirements are met:
• Drainage is solved to the satisfaction of the City Engineer and Building Official.
• The Grading Plan is consistent with the Water Quality Management Plan, Site Plan and any Improvement Plan for proposed public storm drains. • Submittal of a Preliminary Grading Plan if deemed necessary by the City Engineer.
• The topography of the area surrounding this development shall be made to establish existing drainage flow patterns.
• The minimum slope standards are met for 1% for landscape areas, AC parking areas 1.5%, Concrete .2%.
• All surface runoff and subsurface drainage directed to the nearest acceptable drainage facility, as determined by the City Engineer.
• Drainage facilities discharging onto adjacent property shall be designed to imitate the manner in which runoff is currently produced from the site or alternatively, the applicant may obtain a drainage acceptance and maintenance agreement, suitable for recordation, from the owner of said adjacent property.
• All drainage facilities must be consistent with the County of Orange Grading Ordinance as supplemented by the Engineering Division and Local Drainage Manual.

20.Storm Water Quality – National Pollutant Discharge Elimination System

20.1. Development must be undertaken in accordance with conditions and requirements of the Santa Ana Region National Pollutant Discharge Elimination System (NPDES) Permit Order No. R8-2009-0030 as amended by Order No. R8-2010- 0062. (Engineering)

20.2. Prior to the issuance of any grading or building permits, the applicant shall submit for review and approval by the City Engineer, a Water Quality Management Plan (WQMP). The WQMP must include best management practices for source control, pollution prevention, site design, and low impact development as well as structural treatment controls among many factors. Site design for controlling urban runoff must first evaluate infiltration, then harvest and water re-use, then evapotranspiration and only bio-treatment if the other three are not feasible. The WQMP must identify the routine structural and non-structural measures specified SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 14 Conditions of Approval
 Community Development Department  Planning Division  in the current Drainage Area Management Plan (DAMP) and utilize the Orange County Technical Guidance Document (OC TGD) as well as the Model WQMP.

Applicable WQMP projects must also:
• Utilize the City’s current WQMP template;
• Utilize the City’s online WQMP application system for submittal; • Address site Design BMPs (as applicable) such as minimizing impervious areas, maximizing permeability, minimizing connected impervious areas, creating reduced or zero discharge areas, and conserving natural areas; • Incorporate Routine Source Control BMPs as defined in the DAMP; • Include post-construction Treatment Control BMP(s) as defined in the DAMP; • Include and Operations and Maintenance (O&M) Plan that (1) describes the long- term operation and maintenance requirements for pos-construction Treatment Control BMP(s); (2) identifies the entity that will be responsible for long-term operation and maintenance of the referenced Treatment Control BMP(s); (3) describes the mechanism for funding the long-term operation and maintenance of the referencesTreatment Control BMP(s); (4) includes the Water Quality Implementation Covenant and Agreement.
(Engineering)

20.3. Prior to issuance of and grading or building permits, the applicant must submit a certified copy of the approved Final Water Quality Management Plan (WQMP) along with the final approved Grading Plan and all other supporting documentation on a USB flash drive in a single digital file (pdf) format acceptable to the City Engineer. The Final WQMP Submittal and subsequent approval of the Preliminary Water Quality Management Plan does not guarantee approval of the Final Water Quality Management Plan. Should the final calculations and submittals not meet the required thresholds necessary to meet the obligations of the City under the NPDES Permit for development and its incorporated documents such as the DAMP and OC TGD. alterations to the site and the site plan may be required as prescribed by the City Engineer to the WQMP. Any significant alteration to the site plan due to the Final WQMP may require approval of the Council for the revision.

Additionally, the WQMP must identify a responsible party and implement funding sources for maintaining post construction BMPs as required as part of the development and must ensure that appropriate easements and ownerships are properly recorded in public records and access is made available for inspection of said devices. (Engineering)

20.4. The owner is responsible for providing a Water Quality Implementation Covenant and Agreement and an Operations and Maintenance plan that outlines the funding and maintenance of water quality BMPs, consent to inspect, and indemnification SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 15 Conditions of Approval
 Community Development Department  Planning Division  on the forms provided by the City for all post-construction stormwater mitigation and treatment devices, as required by the Santa Ana Regional National Pollutant Discharge Elimination System (NPDES) Permit Order No. R8-2009-0030 as amended by Order No. R8-2010- 0062. The agreement will be subject to the review and approval of the City Engineer and City Attorney. Before final acceptance of project improvements, the owner or his/her designated representative must certify that the treatment device was constructed and installed in accordance with the approved plans. Prior to the issuance of a certificate of occupancy, the applicant must demonstrate compliance with the City's NPDES Implementation Program in a manner meeting the satisfaction of the City Engineer and Water Quality Manager, including:
• Demonstrate that all structural Best Management Practices (BMPs) described in the BMP Exhibit from the project's approved WQMP and Maintenance Covenant and Agreement have been implemented, constructed and installed in conformance with approved plans and specifications
• Demonstrate that the applicant has complied with all non-structural BMPs described in the project's WQMP
• Demonstrate that copies of the project's approved WQMP and Covenant and Agreement (with attached O&M Plan) are available for each of the initial occupants
• Agree to provide pay a compliance deposit to pay for any required inspections and any additional non-compliance inspections as the City deems necessary • Submit certified record drawings as well as the project engineer’s postconstruction certification as well as the owner’s post construction certification on a template provided by the City
• Agree to pay for an inspection (special investigation) from the City for a date 12 months after the issuance of a certificate of occupancy for the project to verify compliance with the approved WQMP, Maintenance Covenant and Agreement and O&M Plan.
• Demonstrate that the applicant has RECORDED one of the following:

1. The CC&R's (that must include the approved WQMP, Maintenance Covenant and Agreement and O&M Plan) for the project's Homeowner’s Association;

2. A Water Quality Implementation Covenant and Agreement that has the approved WQMP and O&M Plan attached; or

3. The final approved Water Quality Management Plan (WQMP) and Operations and Maintenance (O&M) Plan. (Engineering, Water Quality) (NPDES/WQMP Compliance Measures)
(Engineering)
SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 16 Conditions of Approval
 Community Development Department  Planning Division 

20.5. All onsite storm drain inlets, whether newly constructed or existing, must be labeled “No Dumping Drains to Ocean” before occupancy in accordance with city requirements. (Engineering)

20.6. All exterior metal building surfaces, including roofs, must be coated with rustinhibitive paint to prevent corrosion and release of metal contaminants into the storm drain system prior to occupancy. (Engineering)

20.7. Trash enclosures and/or recycling area(s) must include a structure to cover the enclosure with a solid roof design below to direct stormwater away from entering the enclosure. All litter/waste material must be kept in leak-proof containers.

Area(s) must be paved with impermeable material. No other area may drain onto these areas. The trash enclosure and/or recycling area(s) may not drain to the storm drain system and all cleanups must be performed using dry cleanup methods. Trash Enclosures for projects regulated by the current NPDES Permit may be required to design to slope to an interior trapped area floor drain and connected to a pre-treatment device such as an interceptor or clarifier before plumbing to the sanitary sewer system. Additionally, there must be a posted sign on the trash enclosure informing users that hazardous materials are not to be disposed therein. Enclosures for air compressors must include a roof installation similar to trash enclosures, and direct water from entering the enclosure.

Additionally, trash enclosures may be required to be modified to meet the current solid waste requirements. (Engineering)

20.8. All material storage and handling areas, delivery areas/loading docks, outdoor work areas must be covered, constructed on impermeable pavement, designed to eliminate run-on from other areas, and be graded and constructed to prevent runoff from the area Additionally, the development must be designed and constructed with no drain in this area. If these conditions cannot be met, BMPs such as oil/water separators, sand filters, and/or detention basins must be installed to treat all stormwater runoff before it is discharged to the storm drain system. If other areas drain onto the area, treatment for these areas must be included in the design of BMPs. The design must be submitted to the City Engineer for review and approval before the issuance of grading permit. (Engineering)

20.9. Food facilities, including industrial kitchens or bakeries, must be designed with contained areas for cleaning mats, equipment and containers. This wash area must be inside or covered and designed to prevent run-on or runoff from the area.

The area may not discharge to the storm drain; indoor or covered area wash waters must drain through a grease interceptor to the sanitary sewer or be collected for ultimate disposal to the sanitary sewer or an authorized location (pumped/trucked offsite). Wash areas located outside must be covered and SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 17 Conditions of Approval
 Community Development Department  Planning Division  bermed; wash water must be collected and pre-treated through a grease interceptor and not allowed to drain to storm drain. Additionally, there must be a sign posted instructing that all washing activities be conducted in this area.

Employees must be instructed, and signs posted indicating that all washing activities be conducted in this area. Additionally, food facilities are required to obtain a FOG permit through the City’s online application and permitting system prior to project close-out and or the issuance of a certificate of occupancy. (Engineering)

20.10. Prior to the issuance of any grading or building permit, the applicant must submit an Erosion and Sediment Control Plan (ESCP) in a manner meeting approval of the City Engineer and the Building Official and in accordance with requirements of the Santa Ana Regional National Pollutant Discharge Elimination System (NPDES) Permit Order No. R8-2009-0030 as amended by Order No. R8-2010- 0062. The ESCP must be developed and implemented to demonstrate compliance with the City’s NPDES Implementation Program and State water quality regulations for grading and construction activities. The ESCP must identify how all construction materials, wastes, grading or demolition debris, and stockpiles of soil, aggregates, soil amendments, etc. must be properly covered, stored, and secured to prevent transport into local drainage ways or coastal waters by wind, rain, tracking, tidal erosion or dispersion. The ESCP must also describe how the applicant will ensure that all BMPs will be maintained during construction of any future public right-of-ways. The ESCP must be updated as needed to address the changing circumstances of the project site. A copy of the current ESCP must be kept at the project site and be available for City review on request. (Engineering)

20.11. For projects that disturb one (1) acre or more of soil or are part of a larger common plan of development, prior to the issuance of any grading or building permits, the applicant must demonstrate compliance with California's General Permit for Storm Water Discharges Associated with Construction Activity (Permit No.

CAS000002/Order No. 2009-009- DWQ as amended) by providing a copy of the Notice of Intent (NOI) submitted to the State Water Resources Control Board and a copy of the subsequent notification of the issuance of a Waste Discharge Identification (WDID) Number; or other proof of filing in a manner meeting the satisfaction of the City Engineer. Projects subject to this requirement must prepare and implement a Storm Water Pollution Prevention Plan (SWPPP). A copy of the current SWPPP must be kept at the project site and be available for City review on request. The applicant must ensure that the SWPPP is consistent with any City approved plan including the grading plan, site plan, building plans, and water quality management plan. (Engineering)
SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 18 Conditions of Approval
 Community Development Department  Planning Division 

20.12. If a change of ownership takes place for the entire development or portions of the common plan of development where construction activities are still on-going, development must provide the City with Proof of a Change of Information form (COI) with the State GCP. (Engineering)

20.13. Prior to issuance of certificate of occupancy, the applicant must clean all on site storm drain systems, catch basins, filters, storm drain lines, inlet boxes, etc.

Additionally, upon direction of the City Engineer, the applicant must clean any public storm drain systems, catch basins, filters, lines, inlet boxes that the City Engineer has determined have been impacted by the applicant's construction. If clean-up is not performed, the City may make arrangements to clean the system at developer’s expense. (Engineering)

20.14. The owner is responsible for maintaining and operating all on-site private improvements. (Engineering)

20.15. All property areas must be maintained free of litter/debris. (Engineering)

20.16. All onsite storm drains must be cleaned at least twice a year; once immediately before October 1st (the beginning of the rainy season), and once in January.

Additional cleaning may be required by the City Engineer. (Engineering)

20.17. Generator or tank enclosure areas must be paved with impermeable material. No other area may drain onto these areas. The enclosure area must not drain to the storm drain system or the sanitary sewer and all cleanups must be performed using dry cleanup methods. There must be no slope on the interior floor of the enclosure and the area must be bermed to prevent run-on of stormwater. The generator or tank must have adequate secondary containment to contain 110 percent of fuel or liquid in tank in event of a spill. (Engineering)

20.18. There must be no pressure washing of parking or loading areas, material and waste storage areas, or building site, unless the City approves a collection system to keep water from entering the storm drain. (Engineering)

20.19. Landscaping must be properly maintained with efficient irrigation to reduce runoff, promote surface filtration, and minimize the use of fertilizers and pesticides that can contribute to urban runoff pollution. (Engineering)

20.20. Prior to grading or building permit close-out and or the issuance of a certificate of occupancy, the applicant must demonstrate that compliance with the permit has been obtained by providing a copy of the Notice of Intent (NOI) submitter to the State Water Resources Control Board and a copy of the notification of the issuance of a Waste Discharge Identification (WDID) Number or other proof of SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 19 Conditions of Approval
 Community Development Department  Planning Division  filing coverage under the current Industrial General Permit. Additionally, the applicant will be subject to all requirements of Section 13-29 of the Cypress Municipal Code regarding stormwater pollution prevention including, but not limited to obtaining Water Quality permit prior to the issuance of a final certificate of occupancy. (Engineering)

20.21. Any CUP applicant or its successor shall be responsible for the cost of any water quality inspections by the City that are mandated by the State of California or by the U.S. Environmental Protections Agency (USEPA) presently or in the future. (Engineering)

20.22. The Improvement Bond must incorporate all post-construction stormwater devices from the approved WQMP. These costs will be provided in the WQMP for review and inclusion in the Improvement Bond and shall cover device defects as well as malfunctions and possible replacement in the event the device is damaged or not operating per the manufacturer’s specification or intended design. (Engineering)

20.23. The applicant will be subject to all requirements of Section 13-29 of the Cypress Municipal Code regarding stormwater pollution prevention including, but not limited to, obtaining a Water Quality permit through the City’s online application and permitting system, prior to issuance of a final certificate of occupancy. (Engineering)

21.Building and Safety

21.1. Applicant/developer shall provide a single point of contact for all phases of the permitting process and the construction process. The point of contact may be different for permitting and construction. The applicant/developer will provide a 24-hour contact number. This person will be responsible for all communications with Building and safety including but not limited to application, plan submittal, permit issuance, inspection requests and any other requests or inquiries. (Building and Safety)

21.2. The applicant will schedule a pre-construction meeting with both the Building Official and City Engineer (or desginees) prior to any work starting on the project site. The meeting shall take place one to two weeks prior to the start of construction. All contractors including their superintendents, designers/engineers will be required to attend unless otherwise directed by the Director of Public Works. (Building and Safety, Engineering)

21.3. Construction bins for non-recyclable and recyclable materials generated from any construction site (residential and non-residential) must be placed “on site” out of SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 20 Conditions of Approval
 Community Development Department  Planning Division  the public right-of-way unless permit is obtained from the City Engineer. (Building & Safety)

21.4. A pre-grading SWPPP’s inspection is required prior to grading permit issuance.

All required grading stormwater BMPs shall be installed and inspected by the Building Division prior to release of the grading permit. (Building & Safety)

21.5. Delivery, loading and unloading of construction materials shall occur on site and not within the Public Right of Way unless a permit is obtained from the City Engineer. (Building and Safety)

22.Solid Waste

22.1. The applicant shall construct new or modify its existing trash enclosure structures to house all required solid waste containers (trash, recycle, organics) and possess a solid covered roof that prohibits stormwater to enter and then discharge from the enclosure. (Public Works, Water Quality) (Trash Enclosures)

22.2. The applicant shall subscribe to solid waste services from the City’s solid waste hauler with no less than one time per week service for trash, recycling, and organics recycling. These shall be properly maintained and not allowed to overflow. Source separated organic recycling is required unless alternatives are approved in writing from the Public Works Director. (Public Works, Water Quality)

22.3. For phased construction, as buildings are occupied, the applicant shall ensure there is adequate room and clearance for solid waste trucks and for placement of construction bins on site during construction. Access ways shall not be blocked without written approval of the Building Official. (Public Works)

22.4. The applicant shall not install a trash compactor at the site without first having received written approval from the City’s solid waste hauler. (Public Works)

23.Security

23.1. The property address shall be clearly identified on both sides of the freestanding sign base. A minimum of six-inch lettering shall be used for the property address. The property address shall also be posted in a visible location on the building. (Police Department.)

23.2. The address number of every commercial building shall be illuminated during the hours of darkness so that it shall be easily visible from the street. (Police Department)
SPR No. 2022-05 & VTPM No. 2023-101 – Goodman Commerce Center Page 21 Conditions of Approval
 Community Development Department  Planning Division 

23.3. All exterior commercial doors, during the hours of darkness, shall be illuminated with a minimum of one footcandle of light. All exterior bulbs shall be protected by weather and vandalism resistant cover(s). (Police Department)

23.4. The landscaping and lighting plans for the project shall also be subject to review by the Cypress Police Department. (Police Department)

23.5. The applicant will provide a Crime Prevention through Environmental Design study for approval by the planning and police departments. (Police Department)

23.6. The business shall install a surveillance camera system, colored monitor, and silent alarm. (Police Department)

24.Fire

24.1. The applicant or responsible party shall submit the plan(s) listed below to the Orange County Fire Authority for review. Approval shall be obtained on each plan prior to the event specified. Specific submittal requirements may vary from these listed below.

Prior to issuance of a building permit, if a grading permit is not required:
• Fire master plan (service code PR145)
Prior to issuance of a building permit:
• Architectural (service codes PR200/PR224)
• Tanks storing hazardous materials (service codes PR300-PR305) • Hazardous materials compliance and chemical classification (service codes PR315-PR328)
• High-piled storage (service code PR330)
• Battery (service code PR375), for any system containing an aggregate quantity of electrolyte in excess of 50 gallons • Underground piping for private hydrants and fire sprinkler systems (service code PR470-PR475)
• Fire sprinkler system (service codes PR400-PR465)
Prior to concealing interior construction:
• Fire alarm system (service code PR500-PR520). (Fire Authority) Effective: 2/27/22

SECTIONS
 Community Development Department  Planning Division 

1. General

2. Planning

3. Mitigation Measures

4. Architectural

5. Signage

6. Landscaping

7. Operational

8. Property Maintenance

9. Fees

10.Engineering

11.Landscaping in the Public Right-of-Way

12.Sewer and Wastewater

13.Street Trees

14.Street Lighting

15.Streets

16.Subdivisions

17.Traffic

18.Utilities

19.Drainage

20.Storm Water Quality

21.Building & Safety

22.Solid Waste

23.Security

24.Fire
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, APPROVING VESTING TENTATIVE PARCEL MAP NO. 2023-101, FOR THE

DEVELOPMENT OF TWO WAREHOUSE BUILDINGS AND ASSOCIATED PARKING AND LANDSCAPING ON A 18.6-ACRE SITE LOCATED AT 5757 PLAZA DRIVE IN THE MCDONNELL CENTER SPECIFIC PLAN, IN THE CITY OF CYPRESS, CALIFORNIA.

WHEREAS, the City Council of the City of Cypress has considered an application submitted by GLC Cypress, LLC (“Developer”) for the development of two warehouse buildings and associated parking and landscaping on an 18.6-acre site located at 5757 Plaza Drive in the McDonnell Center Specific Plan (the “Project”), which is within the City’s municipal boundaries; and
WHEREAS, the Project requires the following to be approved by the City Council:
an Initial Study/Mitigated Negative Declaration (“IS/MND”), a Vesting Tentative Parcel Map (VTPM No. 2023-101), and a Site Plan Review (SPR No. 2022-05); and WHEREAS, in compliance with the requirements of the California Environmental Quality Act (CEQA), on February 27, 2023, the City Council of the City of Cypress adopted the IS/MND that has been prepared for the Project applications in accordance with CEQA, and adopted a Mitigation Monitoring and Reporting Program for the Project. The City Council has fully considered the IS/MND prior to considering this resolution; and WHEREAS, on February 27, 2023 the City Council held a duly noticed public hearing and accepted testimony in regards to the Project; and WHEREAS, said tentative map has been reviewed by the City’s Engineer and the Orange County Fire Department with recommended conditions of approval; and WHEREAS, the proposed subdivision, together with the provisions for its design and improvement, is consistent with the City’s General Plan; and WHEREAS, the City Council finds that the applicant agrees with the necessity of and accepts all elements, requirements, and conditions of this resolution as being a reasonable manner of preserving, protecting, providing for, and fostering the health, safety, and welfare of the citizenry in general and the persons who work, visit or live in this development in particular.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The proposed map does not warrant rejection based upon the criteria for rejection in the Cypress Subdivision Ordinance, the City’s General Plan, the Cypress Zoning Ordinance, or Sections 66473.5, 66474.6 and 66474 of the Subdivision Map Act as the proposed tentative map is:

Resolution No.

Page 2 ends

A. The map is consistent with the site’s General Plan land use designation of “Specific Plan Area” as it is consistent with the intent of the McDonnell Center Specific Plan in which the Project is located.

B. The two warehouse buildings associated with the proposed subdivision are consistent with the General Plan and the McDonnell Center Specific Plan.

C. The site is physically suitable for the type of development. The project meets all the required development standards.

D. The site is physically suitable for the density of development. The McDonnell Center Specific Plan limits intensity of development to a floor area ratio of 1.0:1.0, which is met by the project.

E. The design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat. An IS/MND was prepared for the project which identified the potential for significant effects on the environment from development of the Project, all of which can be reduced to a level of insignificance through the implementation of mitigation measures;
F. The design of the subdivision will not cause serious public health problems. Sewer discharge requirements will occur pursuant to Section 66474.6 of the Subdivision Map Act.

G. The design of the subdivision or the type of improvements will not unreasonably interfere with the free and complete exercise of a public entity and/or public utility rights-of-way and/or easements within the tract map. All existing utility easements will remain intact as will the easement for public parking on the northern edge of the Project.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Cypress hereby approves Vesting Tentative Parcel Map No. 2023-101, subject to the applicable conditions included in Exhibit “A” of the Resolution approving Site Plan Review No. 2022-05. The decision of the City Council is final and conclusive as to all things involved.

Resolution No.

Page 3 ends

PASSED, APPROVED and ADOPTED by the City Council of the City of Cypress at a regular meeting held on the 27
th day of February, 2023.
_______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
_________________________________

CITY CLERK OF THE CITY OF CYPRESS

STATE OF CALIFORNIA )

COUNTY OF ORANGE )SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 27
th day of February, 2023, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS
TENTATIVE PARCEL MAP NO. 2023-101

P B L A
B
A
L
P PREPARATION DATE:

Δ Δ Δ P B L A 1 inch = ft. ( IN FEET ) GRAPHIC SCALE 100 TENTATIVE PARCEL MAP NO. 2023-101 Site Plan Review No. 2022-05
&
Tentative Parcel Map No. 2023-101

VICINITY MAP

PROJECT SITE
5757 Plaza Drive
N
UGPS METER/ MAIN DISTR DISTR METER/ MAIN DISTR HOUSE METER /MAIN DISTR T METER/ UGPS MAIN DISTR DISTR METER/ MAIN DISTR HOUSE METER /MAIN DISTR T OFFICIAL USE ONLY Owner: Project: Consultants: Project Number: Revision: Date: Drawn by: Title: Sheet: C I V I L STRUCTURAL MECHANICAL PLUMBING ELECTRICAL LANDSCAPE SOILS ENGINEER FIRE PROTECTION 21196 AW fax: 949 863 0851 tel: 949 863 1770 email: [email protected] 92612 irvine, ca 18831 bardeen avenue, - ste. #100
hpa, inc.

MA G N N O

Y L I C

E N S E D A R C H I T E
C TS T A T E O F C A L I F O R N I A DATE RENEWAL 3-31-23 C-29451 07/01/22 Goodman Commerce Center MASTER SITE PLAN 0-DAB-A1.0 PROPERTY OWNER PROJECT DATA ADDRESS OF THE PROPERTY ASSESSOR'S PARCEL NUMBER LEGAL DESCRIPTION APPLICANT APPLICANT'S REPRESENTATIVE ZONING ORDINANCE FOR CITY VICINITY MAP SITE SITE PLAN GENERAL NOTES SITE PLAN GENERAL NOTES

P L A Z A D R I V E
V A L L E Y V I E W S T R E E T BUILDING 2 BUILDING 1 (E) (E) (R) (R) (E) (E) (E) (E) (E) (E) (E) (E) (R) (R) (R) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) PROPOSED PLANT PALETTE TREESSYMBOL BOTANICAL NAME COMMON NAME SIZE / FORM HT. X SPRD. X CAL. (MIN.) WATER USE DESCRIPTION ERYTHRINA CAFFRA CORAL TREE 36" BOX 12' H X 5' W L MULT ITRUNK ACCENT LAGERSTROEMIA FAUERI 'TUSCARORA' TUSCARORA CRAPE MYRTLE 24" BOX STD. 8'H X 5'W X 4"C M FLOWERING TREE LOPHOSTEMON CONERTUS BRISBANE BOX 24" BOX STD. 8'H X 5'W L EVERGREEN CANOPY PLATANUS ACERFOLIA LONDON PLANE TREE 24" BOX 8'H X 5'W M DECIDUOUS CANOPY `TIPUANA TIPU TIPU TREE 36" BOX STD. 14' H X 6'W M SEMIDECIDUOUS BROAD CANOPY SHRUBS, GRASSES, & GROUNDCOVERS SYMBOL BOTANICAL NAME COMMON NAME SIZE SPACING WATER USE DESCRIPTION CALLISTEMON 'LITTLE JOHN' LITTLE JOHN BOTTLE BRUSH 5 GAL. 36" O.C. L MIDGROUND FLOWERING SHRUB CARISSA M. 'GREEN CARPET' DWARF NATAL PLUM 1 GAL. 30" O.C. L EVERGREEN LOW SHRUB CAREX DIVULSA BERKELEY SEDGE 1 GAL. 24" O.C. L ORNAMENTAL GRASS DIANELLA 'LITTLE REV' LITTLE REV FLAX LILY 1 GAL. 24" O.C. L UPRIGHT ACCENT DIANELLA T. 'VARIEGATA' VARIEGATED FLAX LILY 5 GAL. 36" O.C. M UPRIGHT ACCENT HESPERALOE 'BRAKE LIGHTS' BRAKE LIGHTS YUCCA 5 GAL. 36" O.C. L UPRIGHT ACCENT LANTANA MONTEVIDENSIS PURPLE LANTANA 5 GAL. 36" O.C. L FLOWERING SHRUB LANTANA 'NEW GOLD' NEW GOLD LANTANA 5 GAL. 36" O.C. L FLOWERING LOW SHRUB MUHLENBERGIA 'EL TORO' BULL RUSH 1 GAL. 36" O.C. L ORNAMENTAL GRASS OLEA 'MONTRA' LITTLE OLLIE 5 GAL. 48" O.C. L LARGE SHRUB RHAPHIOLEPIS INDICA 'CLARA' INDIAN HAWTHORN 5 GAL. 36" O.C. L EVERGREEN SHRUB WESTRINGIA 'WYNYABBIE GEM' COAST ROSEMARY 5 GAL. 36" O.C. L EVERGREEN HEDGE WATER USE KEY: VL = VERY LOW WATER USE, L = LOW WATER USE, M = MODERATE WATER USE, H = HIGH WATER USE. WATER USE STATED IS PER 'WATER USE CLASSIFICATION OF LANDSCAPE SPECIES' (ALSO REFERRED TO AS WUCOLS IV) FOR THE CITY OF CYPRESS. EXISTING PLANT SCHEDULE TREESSYMBOL BOTANICAL NAME COMMON NAME COMMENTS PLATANUS ACERFOLIA LONDON PLANE DECIDUOUS CANOPY ERYTHRINA CAFFRA CORAL MULTI TRUNK ACCENT LOPHOSTEMON CONFERTUS BRISBANE BOX EVERGREEN CANOPY NOTE: THE LETTER (E) NEXT TO A TREE SYMBOL INDICATES AN EXISTING TREE TO BE PROTECTED IN PLACE. THE LETTER (R) INDICATES AN EXISTING TREE TO BE REMOVED FROM SITE. (949) 863-1770 Irvine, CA 92612 18831 Bardeen Ave. - Ste. #100 www.hparchs.com north 1LEGEND OUTDOOR SEATING AREA W/ ENHANCED CONCRETE PAVING SPECIMEN TREES IN MOUNDED LANDSCAPE AREAS PUBLIC ART - SCULPTURE TO BE VISIBLE UPON ENTRY TO SITE ENHANCED PAVING AT BUILDING ENTRY CONCRETE WALKWAYS EXISTING TREES TO BE PROTECTED IN PLACE 23456 1 22 3 4 4 4 5 5 5 6 6 6 (949) 863-1770 Irvine, CA 92612 18831 Bardeen Ave. - Ste. #100 www.hparchs.com UGPS METER/ MAIN DISTR DISTR METER/ MAIN DISTR HOUSE METER /MAIN DISTR T OFFICIAL USE ONLY Owner: Project: Consultants: Project Number: Revision: Date: Drawn by: Title: Sheet: C I V I L STRUCTURAL MECHANICAL PLUMBING ELECTRICAL LANDSCAPE SOILS ENGINEER FIRE PROTECTION 21196 AW fax: 949 863 0851 tel: 949 863 1770 email: [email protected] 92612 irvine, ca 18831 bardeen avenue, - ste. #100
hpa, inc.

MA G N N O

Y L I C

E N S E D A R C H I T E
C TS T A T E O F C A L I F O R N I A DATE RENEWAL 3-31-23 C-29451 07/01/22 Goodman Commerce Center OVERALL SITE PLAN 1-DAB-A1.1 PROPERTY OWNER PROJECT DATA ADDRESS OF THE PROPERTY ASSESSOR'S PARCEL NUMBER LEGAL DESCRIPTION APPLICANT APPLICANT'S REPRESENTATIVE ZONING ORDINANCE FOR CITY VICINITY MAP SITE SITE PLAN KEYNOTES SITE PLAN GENERAL NOTES SITE PLAN GENERAL NOTES UGPS METER/ MAIN DISTR DISTR METER/ MAIN DISTR HOUSE METER /MAIN DISTR T OFFICIAL USE ONLY Owner: Project: Consultants: Project Number: Revision: Date: Drawn by: Title: Sheet: C I V I L STRUCTURAL MECHANICAL PLUMBING ELECTRICAL LANDSCAPE SOILS ENGINEER FIRE PROTECTION 21196 AW fax: 949 863 0851 tel: 949 863 1770 email: [email protected] 92612 irvine, ca 18831 bardeen avenue, - ste. #100
hpa, inc.

MA G N N O

Y L I C

E N S E D A R C H I T E
C TS T A T E O F C A L I F O R N I A DATE RENEWAL 3-31-23 C-29451 07/01/22 Goodman Commerce Center PROJECT DATA VICINITY MAP OVERALL SITE PLAN 2-DAB-A1.1 PROPERTY OWNER ADDRESS OF THE PROPERTY ASSESSOR'S PARCEL NUMBER LEGAL DESCRIPTION APPLICANT APPLICANT'S REPRESENTATIVE ZONING ORDINANCE FOR CITY SITE PLAN KEYNOTES SITE PLAN GENERAL NOTES SITE PLAN GENERAL NOTESSITE

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 2.

FROM: Alisha Farnell, City Clerk
DATE: 03/13/2023
SUBJECT: Receive and File Public Comments Submitted for the March 13, 2023 City Council Meeting

RECOMMENDATION
Receive and file submitted public comments.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 4.

FROM: Douglas Dancs, Director of Public Works
DATE: 03/13/2023
SUBJECT: Approve a Task Order for Design Services for Electric Vehicle Charging Stations at City Facilities, Project 321

RECOMMENDATION
Approve a Task Order to BOA Architecture for $61,500 for design services and authorize a contingency of $6,200.

DISCUSSION
The FY 2022-23 Capital Improvement Program (CIP) includes a project to install new electric vehicle (EV) charging stations at City Hall, the Senior Center, and the Community Center.

With the exception of Lexington Park, EV charging stations are currently not available at any city facility. This project will install 25 charging stations at City Hall, 14 at the Community Center, and eight at the Senior Center. The EV charging stations will include a limited number of fast chargers and ADA-accessible stations.

BOA Architecture is the city's current on-call architect. Public Works negotiated the scope of work, fee, and project schedule for a task order to provide design plans, specifications, and a cost estimate. The plans are expected to be complete by July 2023. Due to engineering staff vacancies and shortages, the overall project schedule has been adjusted and the construction phase is now anticipated to begin in Fiscal Year 2023-24.

BUDGET IMPACT
The estimated design cost, including contingency, is $67,700 and sufficient Pandemic Recovery Plan set-asides are available in the City Capital Projects fund budget. The construction phase of the project will be incorporated into the first year of the upcoming Seven Year CIP and re-budgeted in FY 2023-24.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Task Order
1511 Cota Avenue
Long Beach, CA 90813
Telephone: 562-912-7900
Telephone: 310-832-2681
www.boaarchitecture.com
Daniel Co, Assistant City Engineer Feb. 28, 2023
City of Cypress, Public Works Dept.

Re: Fee Proposal for Architectural & Engineering Services to Design the EV Charging Stations at 3 City Facilities.

Based on our recent 2-13-23 site meeting with you, we are pleased to submit our Scope of Work and Fee Proposal for architectural and electrical engineering services. At the City Hall, Senior Center, and Community Center, we will re-design a portion of your parking lot to incorporate EV chargers and bring in new sufficient electrical power. See attached sketch for location and amount of EV chargers. Our goal is to produce PSE (Plans, Specs., Estimates) for public bidding to general contractors. Our scope is outlined below and our itemized fee spreadsheet that is attached.

Scope of Work for all 3 locations

1. Provide site visit for actual measurements, photos, ascertain functional programming, and goals. Confirm scope of work.

2. Project coordination by email/phone/virtual meeting throughout the Design Phase.

3. Provide architectural design services and Electrical Engineering to Redesign parking lot and site for New EV Charging stations.

4. Provide ADA compliance for EV Stalls.

5. Refine and revise drawings upon comments from City.

6. Provide cost estimate.

7. Provide technical specification.

8. Submit to Client. Submittal at Schematic Design, 60% Construction Doc., 90% Construction Doc., 100% Construction Doc.

9. Provide architectural and electrical drawings sufficient to secure approval from City Building-Safety Dept.

10.Provide project management and coordination with our electrical engineer, you, and City agencies.

11.Provide limited Construction Support. RFI’s, submittals, construction site meetings, etc. limited to number of hours stated.

City Hall at 5275 Orange Ave.

1. Provide Architectural Design and Electrical engineering for 25 Charging Stations: 11 dual chargers, 1 single charger, 1 van accessible ADA, 1 standard ADA.

2. Provide Electrical Engineering and Coordinate with energy provider to locate new electrical transformer at the west side of parking lot.

Community Center at 5700 Orange Ave.

1. Provide Architectural Design and Electrical engineering for 14 Charging stations: 6 dual chargers, 1 van accessible ADA, 1 Standard ADA.

2. Provide Electrical Engineering and Coordinate with energy provider to locate existing electrical transformer at the west side of parking lot. 1511 Cota Avenue
Long Beach, CA 90813
Telephone: 562-912-7900
Telephone: 310-832-2681
www.boaarchitecture.com
Senior Center at 9031 Gridlay St.

1. Provide Architectural Design and Electrical engineering for 8 Charging Stations: 3 dual chargers, 1 van accessible ADA, 1 standard ADA, New Transformer at abandoned mechanical equipment location (assumed).

2. Provide Electrical Engineering to use electrical service to add new subpanel for EV chargers.

Items Not Included
a. Land Survey of Civil engineering, Mechanical engineering, and Structural engineering b. Mechanical Engineering
We have assumed that the City of Cypress will provide all available and accurate drawings of their existing facilities, especially electrical drawings as needed by BOA.

BOA Architecture can begin work immediately upon your Notice to Proceed. Thank you for the opportunity to submit our fee proposal. We are excited about the chance to work with you again and gain EV charging stations for city staff and visitors.

BOA Architecture
Edward Lok Ng, Architect, LEED AP, President

FIXED FEE PROPOSAL
ARCHITECTURAL & ENGINEERING SERVICES: CITY OF CYPRESS
New EV Stations at 3 Different Building Locations
date: Feb. 28, 2023 Construction Cost EST.:to be determined prepared by: BOA, Edward Lok Ng, Architect prepared for: City of Cypress, Daniel Co

PERSON HRS UNIT RATE COST TOTAL

PRE-DESIGN
kick-off meeting to verify scope of work,obtain as-built dwgs. PM-ARCH 4 hrs 150 600 project management, confirm scope of work & mobilization PM-ARCH 4 hrs 150 600 site assessment, as-built measurements & photos. SR. DESN 16 hrs 110 1,760 CADD SR. DESN 24 hrs 110 2,640
5,600

ARCHITECTURAL SCHEMATIC DESIGN
preliminary design; floor plans PM-ARCH 12 hrs 150 1,800 CADD SR. DESN 20 hrs 110 2,200
construction cost estimate PM-ARCH 6 hrs 150 900
meeting or coordination with Client and sub-consultant PM-ARCH 6 hrs 150 900 5,800
ENGINEERING and EXPENSES
structural engineering ENGINEER 2,000
mechanical engineering ENGINEER 0
electrical engineering ENGINEER 30,000
expenses for blueprints, photocopies, mailing/delivery, misc. ENGINEER 40 32,040

ARCHITECTURAL CONSTRUCTION DOCUMENTS
CADD SR. DESN 70 hrs 110 7,700
construction cost estimate PM-ARCH 10 hrs 150 1,500
specifications- PM-ARCH 10 hrs 150 1500
building-safety dept. submittal and corrections SR. DESN 20 hrs 110 2,200 meeting or coordination with staff, engineer,Client PM-ARCH 10 hrs 150 1,500 14,400

CONSTRUCTION SUPPORT
RFI's and submittals PM-ARCH 12 hrs 150 1,800
record drawings SR. DESN 6 hrs 110 660
meetings PM-ARCH 8 hrs 150 1,200
3,660
TOTAL DESIGN FIXED FEE $61,500

NOTES AND RESTRICTIONS

1. Client will be responsible for procurement of an asbestos/environmental report if required.

2. BOA will provide photocopies and blueprints for Client meeting & submittals

3. The Owner will provide accurate as-built dwgs.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 5.

FROM: Douglas Dancs, Director of Public Works
DATE: 03/13/2023
SUBJECT: Accept the Oak Knoll Park Parking Lot Resurfacing, Project 332

RECOMMENDATION

1. Accept the Oak Knoll Park Parking Lot Resurfacing, Project 332, in the amount of $58,799.50 and approve the final payment of $2,550.00 to JB Bostick Company; and

2. Authorize the City Engineer to file a Notice of Completion with County Recorder.

DISCUSSION
In October, the City Council awarded a contract to JB Bostick Co. to resurface the south parking lot at Oak Knoll Park. The contractor removed and replaced damaged asphalt concrete, resurfaced the entire parking lot, and installed new striping and signage. The work began in December 2022 and was completed in January 2023.

Public Works will release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period.

BUDGET IMPACT
The original estimated cost of construction and inspection was $79,200, and final project costs total $58,799.50. Sufficient amounts are budgeted in the Recreation and Park District's General Fund for this project.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Cost Table

PROJECT COST TABLE
Item Description
Original
Amount
Actual
Expenditures Difference
Construction
Construction $ 53,000.00 $ 51,000.00 $ 2,000.00
Construction Contingency $ 7,950.00 $ - $ 7,950.00
Sub-total Construction $ 60,950.00 $ 51,000.00 $ 9,950.00 Construction Management & Inspection
Inspection $ 16,550.00 $ 7,799.50 $ 8,750.50
Inspection Contingency $ 1,700.00 $ - $ 1,700.00
Sub-total Construction $ 18,250.00 $ 7,799.50 $ 10,450.50 Total Project $ 79,200.00 $ 58,799.50 $ 20,400.50
Oak Knoll South Parking Lot Seal Coat
Project 332
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 6.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 03/13/2023
SUBJECT: Approve Register of Warrants, Transfers, and Wires Issued for the Period of February 11, 2023 through February 24, 2023

RECOMMENDATION
Approve the attached payment register summarized below for the period of February 11, 2023 through February 24, 2023:

Electronic Funds Transfers 12659 through 12768
Warrants 61724 through 61849
Payroll Transfers W1496

DISCUSSION
Payments to vendors for goods and services received and/or rendered are initiated and approved by the requesting department in accordance with proper purchasing guidelines.

Processing of these payments occurs centrally in the City's Finance Department with payments issued bi-weekly. A register listing of these payments is then presented to the City Council for approval. This register also includes any Electronic Funds Transfers (EFT), outgoing payroll transfers or wires issued since the previous register was presented to the City Council. Voided Payments (if any) are also identified.

All payments are processed on the City's financial management software system. This system generates a payment batch register, sorted by warrant number (or EFT/Wire number), and presents the invoice amount and a description of the payment issued.

BUDGET IMPACT
Total warrants, transfers, and wires issued (net of any voided payments) during the period of February 11, 2023 through February 24, 2023 are $2,136,554.48.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Payment Register for the Period 02-11-23 through 02-24-23 EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount 12659 1480 - ARCO BUSINESS SOLUTIONS $ 15,283.52
Fuel/Police 1/3-2/2 NP63760247(C) $ 15,283.52
12660 1480 - ARCO BUSINESS SOLUTIONS $ 2,348.80
Fuel/Maint 1/3-2/2 NP63760247(A) $ 2,348.80
12661 1480 - ARCO BUSINESS SOLUTIONS $ 94.03
Fuel/Admin 1/3-2/2 NP63760247 $ 94.03
12662 1480 - ARCO BUSINESS SOLUTIONS $ 82.44
Fuel/CRPD 1/3-2/2 NP63760247(B) $ 82.44
12663 100505 - CITY OF CYPRESS-WORKERS COMP $ 1,982.75
W/C Claims/Prof Svcs/#25992-26056 Reimb 2/17/23 $ 1,982.75 12664 100505 - CITY OF CYPRESS-WORKERS COMP $ 22,229.12 W/C Claims/Medical/#25992-26056 Reimb(A) 2/17/23 $ 22,229.12 12665 100505 - CITY OF CYPRESS-WORKERS COMP $ 6,737.20
W/C Claims/Perm Disability/#25992-26056 Reimb(B) 2/17/23 $ 6,737.20 12666 100505 - CITY OF CYPRESS-WORKERS COMP $ 98.88
W/C Claims/Temporary Disability/#25992-26056 Reimb(C) 2/17/23 $ 98.88 12667 2195 - INFINITY ENERGY $ 367.00
Refund/Permit #BS-22-1723 Rfd 2/17/23 $ 367.00
12668 120801 - MISSION SQUARE - ICMA RETIREMENT TRUST - RHS $ 11,061.25 Monthly Retiree Health Savings 2/23 2/23 $ 11,061.25
12669 120801 - MISSION SQUARE - ICMA RETIREMENT TRUST - RHS $ 1,200.00 Deferred Comp/Exec Mgmt 2/23 401a-2/23 $ 1,200.00
12670 2200 - AMMIRATO, JILL $ 500.40
Refund/Permit #BS-23-107 Rfd 2/17/23 $ 500.40
12671 1178 - UNION BANK $ (10.00)
Credit/Food/Starbucks/Council Reorganization 12/15 0429 2/7/23 $ (10.00) 12672 1178 - UNION BANK $ (32.34)
Credit/Sales Tax/Staff Run Shirts 9/27 0429(A) 2/7/23 $ (32.34) 12673 1178 - UNION BANK $ 50.00
Food/Starbucks/Council Reorganization 12/12 0429(B) 2/7/23 $ 50.00 12674 1178 - UNION BANK $ 500.00
Reg/2023 Newly Elected Officials Orientation/AH-M & FM 1/12 0429(C) 2/7/23 $ 500.00 12675 1178 - UNION BANK $ 57.22
Supplies/City Hall Breakroom 12/19 0429(D) 2/7/23 $ 57.22 12676 1178 - UNION BANK $ (200.30)
Credit/Fraudulent Charge/SS 9/22 0429(E) 2/7/23 $ (200.30) 12677 1178 - UNION BANK $ (200.00)
Credit/Fraudulent Charge/SS 9/22 0429(F) 2/7/23 $ (200.00) 12678 1178 - UNION BANK $ (200.00)
Credit/Fraudulent Charge/SS 9/22 0429(G) 2/7/23 $ (200.00) 12679 1178 - UNION BANK $ (200.00)
Credit/Fraudulent Charge/SS 9/22 0429(H) 2/7/23 $ (200.00) City of Cypress
Payment Register
02/11/23-02/24/23

Page 1 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
12680 1178 - UNION BANK $ (14.00)
Credit/Fraudulent Charge/SS 9/22 0429(I) 2/7/23 $ (14.00) 12681 1178 - UNION BANK $ (14.00)
Credit/Fraudulent Charge/SS 9/22 0429(J) 2/7/23 $ (14.00) 12682 1178 - UNION BANK $ 49.00
Sub/OC Business Journal Online/PG 12/19/22-12/20/23 0429(K) 2/7/23 $ 49.00 12683 1178 - UNION BANK $ 87.00
Sub/Mailchimp Email Distribution/Admin 12/22 0429(L) 2/7/23 $ 87.00 12684 1178 - UNION BANK $ 22.77
Pens(2)/Admin 1/3 0429(M) 2/7/23 $ 22.77
12685 1178 - UNION BANK $ 19.99
Sub/Dropbox/Shared Access Storage 1/8-2/8 0429(N) 2/7/23 $ 19.99 12686 1178 - UNION BANK $ 9.00
Food/Council Meeting 1/12 0429(O) 2/7/23 $ 9.00
12687 1178 - UNION BANK $ 197.73
Dinner/Rubio's/Council Meeting 1/9 0429(P) 2/7/23 $ 197.73 12688 1178 - UNION BANK $ 19.75
Office Supplies/Admin 1/11 0429(Q) 2/7/23 $ 19.75
12689 1178 - UNION BANK $ 42.88
Food/Teens/Youth Action Committee 12/15 0547 2/7/23 $ 42.88 12690 1178 - UNION BANK $ 70.00
Reg/Women In Leisure Winter Social/AT & LM 1/13 0547(A) 2/7/23 $ 70.00 12691 1178 - UNION BANK $ (64.61)
Credit/Snowflake Projectors(2)/Holiday Sing 10/27 1313 2/7/23 $ (64.61) 12692 1178 - UNION BANK $ 44.99
Food/Sr Center 12/13 1313(A) 2/7/23 $ 44.99
12693 1178 - UNION BANK $ 41.63
Clorox Wipes(5 Canisters)/Facility Operations/Sr Center 12/20 1313(B) 2/7/23 $ 41.63 12694 1178 - UNION BANK $ 94.37
Holiday Inflatables(2)/Holiday Sing 12/29 1313(C) 2/7/23 $ 94.37 12695 1178 - UNION BANK $ 430.81
Christmas Trees(2)/Holiday Sing 12/28 1313(D) 2/7/23 $ 430.81 12696 1178 - UNION BANK $ 64.62
Decor/Holiday Sing 12/22 1313(E) 2/7/23 $ 64.62
12697 1178 - UNION BANK $ 150.72
PD Kerosene(4 Btls)/DUI Checkpoint Heater 12/13 1586 2/7/23 $ 150.72 12698 1178 - UNION BANK $ 186.96
PD Wheel(1)/Tire(1)/Radar Trailer/Unit #682 1586(A) 2/7/23 $ 186.96 12699 1178 - UNION BANK $ 9.99
Food/Playground/Kids Night Out 12/16 1857 2/7/23 $ 9.99 12700 1178 - UNION BANK $ 20.98
Food/Playground/Kids Night Out 12/16 1857(A) 2/7/23 $ 20.98

Page 2 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
12701 1178 - UNION BANK $ 83.72
PD Dog Food(1 Bag)/Bono 1/11 2173 2/7/23 $ 83.72
12702 1178 - UNION BANK $ (387.90)
Credit/PD Hard Drives(2) 12/23 2886 2/7/23 $ (387.90)
12703 1178 - UNION BANK $ (594.67)
Credit/PD Hard Drives(2) 1/3 2886(A) 2/7/23 $ (594.67)
12704 1178 - UNION BANK $ 98.34
Wire Channels(4)/Cable Jacks(10)/Wall Plates(6)/Eng Remodel 12/13 2886(B) 2/7/23 $ 98.34 12705 1178 - UNION BANK $ 11.48
Brackets(2)/Wall Plates(2)/Ports(6)/Eng Remodel 12/13 2886(C) 2/7/23 $ 11.48 12706 1178 - UNION BANK $ 639.67
PD Hard Drives(2)/MAV 12/16 2886(D) 2/7/23 $ 639.67
12707 1178 - UNION BANK $ 526.79
PD Hard Drives(2)/MAV 12/19 2886(E) 2/7/23 $ 526.79
12708 1178 - UNION BANK $ 47.27
Webcam(1)/Headset(1)/Print Shop 12/19 2886(F) 2/7/23 $ 47.27 12709 1178 - UNION BANK $ 63.04
Display Cables(8)/IT 12/27 2886(G) 2/7/23 $ 63.04
12710 1178 - UNION BANK $ 20.17
Reg/Domain Name/CypressRec.com 1/12/23-1/11/24 2886(H) 2/7/23 $ 20.17 12711 1178 - UNION BANK $ 36.00
W/C Stamps(60) 12/14 3874 2/7/23 $ 36.00
12712 1178 - UNION BANK $ 125.00
W/C Reg/Dispatch Customer Service Training/VW 1/20 3874(A) 2/7/23 $ 125.00 12713 1178 - UNION BANK $ 125.00
W/C Reg/Dispatch Wellness/VW 1/27 3874(B) 2/7/23 $ 125.00 12714 1178 - UNION BANK $ 8.70
W/C Sub/Business Analytics/Reporting Software 12/7-1/6 3874(C) 2/7/23 $ 8.70 12715 1178 - UNION BANK $ 20.57
W/C Data Storage/Amazon Cloud 12/22 3874(D) 2/7/23 $ 20.57 12716 1178 - UNION BANK $ 36.96
W/C Paper Towels(2.4K) 1/6 3874(E) 2/7/23 $ 36.96
12717 1178 - UNION BANK $ 125.00
W/C Dues/CA CLETS User Group 2023 3874(F) 2/7/23 $ 125.00 12718 1178 - UNION BANK $ 130.00
PD Dues/FBI National Academy Assoc/CR 2023 4051 2/7/23 $ 130.00 12719 1178 - UNION BANK $ 50.00
Dues/City Engineers Assoc of OC/NM 2023 4519 2/7/23 $ 50.00 12720 1178 - UNION BANK $ 50.00
Dues/OC Traffic Engineering Council/NM & DC 2023 4519(A) 2/7/23 $ 50.00 12721 1178 - UNION BANK $ 50.00
Reg/OC Traffic Engineering Council Meeting/NM & DC 1/26 4519(B) 2/7/23 $ 50.00

Page 3 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
12722 1178 - UNION BANK $ 2.42
Movie Rental(1)/Sr Center 1/4 4522 2/7/23 $ 2.42
12723 1178 - UNION BANK $ 10.00
Svc/Box/Staff Document Review/Engineering 12/29-1/28 4595 2/7/23 $ 10.00 12724 1178 - UNION BANK $ 25.09
Food/Retirement Party/SM 12/14 4729 2/7/23 $ 25.09
12725 1178 - UNION BANK $ 13.97
Food/Retirement Party/SM 12/14 4729(A) 2/7/23 $ 13.97
12726 1178 - UNION BANK $ 6.47
Food/Retirement Party/SM 12/15 4729(B) 2/7/23 $ 6.47
12727 1178 - UNION BANK $ 11.78
Food/Teens/Youth Action Committee 12/15 4729(C) 2/7/23 $ 11.78 12728 1178 - UNION BANK $ 120.50
Breakfast Meeting(7)/Executive Team 12/13 5395 2/7/23 $ 120.50 12729 1178 - UNION BANK $ 73.10
Books(5)/Five Dysfunctions of A Team 1/3 5395(A) 2/7/23 $ 73.10 12730 1178 - UNION BANK $ 80.91
Food/Team Building/City Departments(5) 1/10 5395(B) 2/7/23 $ 80.91 12731 1178 - UNION BANK $ 1.99
PD Sub/OneDrive/Photo Storage 12/22 5911 2/7/23 $ 1.99
12732 1178 - UNION BANK $ 13.64
PD Bottled Water(24)/Ice(1 Bag)/Firearms Training 12/14 6278 2/7/23 $ 13.64 12733 1178 - UNION BANK $ 66.78
PD Rifle Cases(2)/Trainees NTicorat & BReyes 12/21 6278(A) 2/7/23 $ 66.78 12734 1178 - UNION BANK $ 190.00
PD Dues/International Association of Chiefs of Police/ML 2023 7634 2/7/23 $ 190.00 12735 1178 - UNION BANK $ (39.55)
PD Credit/Hotel/Emergency Vehicle Operators/JM 10/16-10/21 8179 2/7/23 $ (39.55) 12736 1178 - UNION BANK $ 465.00
PD Reg/OCSD Supervisory Course/TM 1/23-2/3 8179(A) 2/7/23 $ 465.00 12737 1178 - UNION BANK $ 178.00
PD Reg/Field Training Officer/TF & NG 11/14-11/18 8179(B) 2/7/23 $ 178.00 12738 1178 - UNION BANK $ 300.00
PD Reg/CA Assoc of Property & Evidence/CB 4/3-4/7 8179(C) 2/7/23 $ 300.00 12739 1178 - UNION BANK $ 300.00
PD Reg/CA Assoc of Property & Evidence/JP 4/3-4/7 8179(D) 2/7/23 $ 300.00 12740 1178 - UNION BANK $ 100.00
PD Reg/OCSD Arrest & Control/CS 12/19-12/23 8179(E) 2/7/23 $ 100.00 12741 1178 - UNION BANK $ 268.80
PD Airfare/Supervisory Leadership/JO 1/19-1/21 8179(F) 2/7/23 $ 268.80 12742 1178 - UNION BANK $ 49.51
PD Anti-Fatigue Mat(1)/Records 12/14 8886 2/7/23 $ 49.51

Page 4 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
12743 1178 - UNION BANK $ 405.32
PD Batteries(440) 1/3 8886(A) 2/7/23 $ 405.32
12744 1178 - UNION BANK $ 14.54
PD Battery Charger(1)/SIU Camera 1/3 8886(B) 2/7/23 $ 14.54 12745 1178 - UNION BANK $ 22.30
PD Paperclips(2K) 1/3 8886(C) 2/7/23 $ 22.30
12746 1178 - UNION BANK $ 125.00
PD Dues/CA CLETS Users Group/NB 2023 8886(D) 2/7/23 $ 125.00 12747 1178 - UNION BANK $ 408.67
PD Barcode Printer Ribbons(24) 1/18 8886(E) 2/7/23 $ 408.67 12748 1178 - UNION BANK $ 122.92
PD Biohazard Labels(1K) 1/17 8886(F) 2/7/23 $ 122.92
12749 1178 - UNION BANK $ 83.19
PD Evidence Bags(60) 1/11 8886(G) 2/7/23 $ 83.19
12750 1178 - UNION BANK $ 465.95
PD Evidence Boxes(120)/Evidence Tubes(16) 1/20 8886(H) 2/7/23 $ 465.95 12751 1178 - UNION BANK $ 42.98
PD Gun Box Keys(2)/Unit #620 1/17 8886(I) 2/7/23 $ 42.98 12752 1178 - UNION BANK $ 110.45
PD Lock(1)/Key(1)/Storage Room Gun Locker 1/17 8886(J) 2/7/23 $ 110.45 12753 1178 - UNION BANK $ 150.00
Sub/Property Data/Code Enforcement & Planning 12/22 9183 2/7/23 $ 150.00 12754 1178 - UNION BANK $ 100.00
PD Sub/Massage Parlor Database Access 1/5-7/4 9480 2/7/23 $ 100.00 12755 1178 - UNION BANK $ 71.91
PD Dog Food(1 Bag)/Kubo 1/13 4268 02/7/23 $ 71.91
12756 1178 - UNION BANK $ 1,800.00
Svc/Quickbase/Bldg/Public Works 1/23 4595(A) 02/7/23 $ 1,800.00 12757 2192 - CAMEO ESCROW $ 812,031.45
Property Acquisition/5121 Myra Ave 2/21/23 $ 812,031.45 12758 2170 - US BANK $ 18.31
Calendar(1)/HR 1/27 2873 2/24/23 $ 18.31
12759 2170 - US BANK $ 142.85
Expansion File Folders(20)/HR 2/8 2873(A) 2/24/23 $ 142.85 12760 1269 - LANCE, SOLL & LUNGHARD, LLP-LSL $ 2,908.00 Svc/Financial Audit/City FYE 6/30/22 54174 $ 2,908.00
12761 1269 - LANCE, SOLL & LUNGHARD, LLP-LSL $ 3,074.00 Svc/Financial Audit/CRPD FYE 6/30/22 54174(A) $ 3,074.00 12762 1269 - LANCE, SOLL & LUNGHARD, LLP-LSL $ 3,000.00 Svc/Single Audit/City FYE 6/30/22 54174(B) $ 3,000.00
12763 2170 - US BANK $ 125.00
Dues/CA Society of Municipal Finance Officers/MB 2023 3071 2/24/23 $ 125.00

Page 5 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
12764 2170 - US BANK $ 532.86
Hotel/Parking/LOCC New Council Members Conf/BP 2/1-2/3 6842 2/24/23 $ 532.86 12765 2170 - US BANK $ 24.20
Parking/Dinner/LOCC New Council Members Conf/DB 2/1 6859 2/24/23 $ 24.20 12766 2170 - US BANK $ 90.20
Duplicate Charge/Refunded/DB 2/3 6859(A) 2/24/23 $ 90.20 12767 2170 - US BANK $ 532.86
Hotel/Parking/LOCC New Council Members Conf/DB 2/1-2/3 6859(B) 2/24/23 $ 532.86 12768 2170 - US BANK $ 16.30
Erroneous Charge/Reimbursed/DB 2/9 6859(C) 2/24/23 $ 16.30 61724 1258 - ACME WORKPLACE SAFETY PRODUCTS $ 33.65
Supplies/First Aid/Maint Yard 1/25 5427 $ 33.65
61725 636 - ADAMS, KARA $ 12.00
Meal/Public Records Act & Redacting 2/7 Reimb 2/17/23 $ 12.00 61726 1570 - ADVANTAGE MAILING, LLC $ 4,842.88
Svc/Print/City & Rec Newsletter 2/23 179873 $ 4,842.88
61727 270 - AITHAL, DARSHINI $ 1,389.05
Instruct/Chair Yoga 1/3-1/31 1/31/23 $ 136.50
Instruct/Flow Yoga 1/2-1/30 1/30/23 $ 128.70
Instruct/Yoga 1/9-2/13 2/13/23 $ 1,123.85
61728 100723 - ALESHIRE & WYNDER, LLP $ 23,953.09
Legal Svc/CA Aware 12/22 72997 $ 6,807.50
Legal Svc/Council Matters 12/22 72986 $ 330.00
Legal Svc/Engineering 12/22 72989 $ 1,425.00
Legal Svc/Finance 12/22 72990 $ 250.00
Legal Svc/General Admin 12/22 72985 $ 3,298.07
Legal Svc/Makkouk 12/22 72993 $ 654.50
Legal Svc/Planning 12/22 72988 $ 1,270.00
Legal Svc/Police 12/22 72991 $ 2,937.50
Legal Svc/Refuse 12/22 72992 $ 45.00
Lit Svc/Chaney 12/22 72995 $ 487.62
Lit Svc/CVRA Challenge 12/22 72994 $ 1,507.50
Lit Svc/Estrada 12/22 72996 $ 4,370.40
Lit Svc/General Admin 12/22 72987 $ 322.50
Lit Svc/Youngsma 12/22 72998 $ 247.50
61729 122455 - ALL AMERICAN SIGN CO, INC $ 65.60
Update Banner(1)/Egg Hunt 2/6 53492 $ 65.60
61730 105442 - ALL CITY MANAGEMENT SERVICE INC $ 14,682.86 Crossing Guard Svcs(27 Hrs)/Orange & Grindlay 1/8-1/21 82773(A) $ 650.43 Crossing Guard Svcs(582.5 Hrs) 1/8-1/21 82773 $ 14,032.43

Page 6 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
61731 109240 - AMERICAN ASPHALT SOUTH $ 17,219.10
Retention/Svc/Street Rehab 2022-1000 RETN $ 17,219.10
61732 110130 - ANDERSEN'S DOOR SERVICE, INC $ 272.50
Repair/PD Ramp Gate 1/18 7328 $ 272.50
61733 1200 - ANNEALTA GROUP $ 1,356.25
Svc/Planning Project Manager/Citrus Square 10/22 2595 $ 1,356.25 61734 1836 - ANS ALLIED NETWORK SOLUTIONS $ 2,497.50
Software Licenses(37)/Acrobat Pro DC 2/14/23-2/13/24 0233988IN $ 2,497.50 61735 1619 - ARDURRA GROUP, INC-ANDERSON PENNA PARTNERS $ 8,020.00 Inspect/Concrete Rehab 1/23 133014 $ 740.00
Inspect/OCSD Sewer Rehab/Permit #PW-21-159 1/23 133009 $ 340.00 Inspect/Parking Lot Sealing/Oak Knoll Park 1/23 133011 $ 1,360.00 Inspect/Various Non-CIP Engineering Permits 1/23 133005 $ 2,380.00 Svc/City Engineer 1/23 133027 $ 3,200.00
61736 2196 - ARROYO, PAOLA $ 91.03
Meal/Public Records Act & Redacting 2/7 Reimb 2/17/23 $ 12.00 Reimb/Uniform Shirt 11/30 & 12/5 Reimb(A) 2/17/23 $ 79.03 61737 100087 - ASBURY ENVIRONMENTAL SVCS $ 95.00
Svc/Used Oil Disposal(350 Gls) 1/30 I500-00900102 $ 95.00 61738 110860 - AT&T $ 824.23
Svc/Internet Access 1/23 19444062 $ 824.23
61739 110860 - AT&T $ 1,841.53
2481347232-Admin Phone Svc 2/23 2/23 $ 4.77
W/C Svc/Priority Radio Line 2/5-3/4 1734493178020523 $ 1,836.76 61740 110860 - AT&T $ 3,673.73
9391033694-PW Phone Svc 1/23 1/23(H) $ 167.43
9391033695-Civic Center Phone Svc 1/23 1/23(I) $ 27.49
9391033698-PW Phone Svc 1/23 1/23(J) $ 27.56
Phone Svc/Multi-Line 1/13-2/12 1/13/23-2/12/23 $ 3,451.25 61741 252 - AUTO ZONE, INC $ 151.40
Lift Support(1)/Wiper Fluid(6 Gls) 2/8 5521813118 $ 45.82 Replace/Air Flow Sensors/Unit #167 5521811420 $ 105.58
61742 1822 - BENEFITS COORDINATORS CORPORATION BCC $ 1,569.09 Insurance/Vision Claims/City & Dist & West Comm 1/23 B07YWS $ 1,569.09 61743 2197 - BHAGAT, NISHA $ 12.00
Meal/Public Records Act & Redacting 2/7 Reimb 2/17/23 $ 12.00 61744 705 - BOA ARCHITECTURE $ 9,560.00
Design/City Hall Restroom Improvements 1/23 22-2987-2 $ 9,560.00 61745 2143 - BUCHALTER, A PROFESSIONAL CORPORATION $ 27,931.74 Lit Svc/CVRA Challenge 12/22 1186017 $ 27,931.74
61746 100028 - BURTON, MATT $ 23.57
Executive Mgmt Wellness Program July 2021 - December 2022 Reimb 2/17/23 $ 23.57

Page 7 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
61747 866 - C3 OFFICE SOLUTIONS $ 23.27
W/C Copier Svc/Supplies 1/23 INV156711 $ 23.27
61748 103141 - CA FORENSIC PHLEBOTOMY, INC $ 946.80
PD Blood/Alcohol Tests(8) 1/23 2172 $ 946.80
61749 2137 - CALIFORNIA SAFETY AGENCY RECON INDUSTRIES INC $ 1,550.00 Svc/Restroom & Tennis Court Lockup 1/23 3604-146 $ 1,550.00 61750 103016 - CAMERON WELDING CO $ 79.56
Cylinder Charges 1/23 09267503 $ 79.56
61751 110782 - CARRILLO, MARY K $ 12.00
Meal/Public Records Act & Redacting 2/7 Reimb 2/17/23 $ 12.00 61752 1998 - CEJA, SAUL $ 12.00
Meal/Tactical Emergency Casualty Care 1/19 Reimb 2/17/23 $ 12.00 61753 123012 - CHARLES ABBOTT ASSOCIATES $ 3,262.50
Svc/NPDES/WQMP Review 12/22 65249 $ 3,262.50
61754 2090 - CHARTER COMMUNICATIONS HOLDINGS LLC SPECTRUM $ 2,018.37 Svc/Cable/Council Chambers 2/10-3/9 2/10/22-3/9/22 $ 123.67 W/C CAD/RMS Ethernet Services 2/3-3/5 0026082020523 $ 1,379.70 W/C Svc/Internet 1/31-2/28 0307955013123 $ 515.00
61755 1595 - CHUCK THOMAS INVESTIGATIONS $ 7,515.97
PD Svc/IA Investigation/IA#2022-0090 12/6-12/28 CT22-80.2 $ 4,057.47 PD Svc/IA Investigation/IA#2022-0090 8/17-11/28 CT22-80.1 $ 3,458.50 61756 2035 - COMMUNICATIONS LAB BARRIOS & ASSOCIATES, LLC $ 5,000.00 Svc/Recreation Strategic Communication Support 12/22 2301-334 $ 5,000.00 61757 1439 - CORODATA MEDIA STORAGE, INC $ 141.77
Offsite Data Storage 1/23 DS1304487 $ 141.77
61758 115003 - COUNTY OF ORANGE $ 89,614.13
Svc/Animal Care 10/1/22-12/31/22 AC2390042 $ 89,614.13
61759 710 - COUNTY OF ORANGE SHERIFF'S DEPARTMENT/OCSD $ 22,095.00 PD Svc/OCSD Comm Charges/800 MHz 1/1/23-3/31/23 SC13705 $ 22,095.00 61760 107980 - CYPRESS COLLEGE-NOCCCD $ 300.00
Refund/Facility Deposit/Contract #6618 Rfd 2/17/23 $ 300.00 61761 1083 - DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC $ 300.00 Design/Cerritos Ave Median Restoration 12/22 422430 $ 300.00 61762 100707 - DEPT OF JUSTICE ACCT OFFICE CASHIER UNIT $ 258.00 Svc/Fingerprints(1)/City 1/23 634758 $ 32.00
Svc/Fingerprints(1)/Recreation 1/23 634758(A) $ 32.00
Svc/Fingerprints(1)/Recreation Contractor 1/23 634758(C) $ 32.00 Svc/Fingerprints(4)/PD 1/23 634758(B) $ 162.00
61763 1158 - DIRECTV $ 183.99
W/C Svc/Satellite TV 1/25-2/24 006762204X230126 $ 183.99 61764 129120 - EMPLOYMENT DEVELOPMENT DEPT $ 422.00
Unemployment Insurance/City 10/1/22-12/31/22 10/1/22-12/31/22 $ 422.00

Page 8 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
61765 1488 - ENTERPRISE HOLDINGS INC $ 2,284.86
PD Rental Car(1) 11/27-12/27 32055155 $ 783.44
PD Rental Car(1) 12/1-12/31 32055155(A) $ 770.24
PD Rental Car(1) 12/3-1/2 32055155(B) $ 731.18
61766 2185 - ENVIRO SAFETY PRODUCTS, PUBLIC SAFETY CENTER $ 358.92 PD Exam Gloves(3K) 1/27 6123365 $ 358.92
61767 1169 - EVER AFTER EVENT PRODUCTIONS, LLC $ 4,933.50 Instruct/Dance 1/18-3/21 3/21/23 $ 4,933.50
61768 104530 - EXPERIAN $ 77.96
PD Credit Reports 1/23 CD2310003638 $ 77.96
61769 798 - FORENSIC NURSE SPECIALISTS, INC $ 2,000.00
PD Assault Exams(2)/DR #23-00311 1/30 & 1/31 5364 $ 2,000.00 61770 1115 - FRONTIER $ 2,184.78
W/C Phone Svc/5627955413 2/23 2/23 $ 2,184.78
61771 112012 - GALLS-QUARTERMASTER $ 90.41
W/C Uniform/CManiaci 1/17 023260312 $ 90.41
61772 129619 - GENERAL BINDING CORP-GBC $ 99.78
Laminating Film(2 Rls) 1/23 4726153719 $ 99.78
61773 119018 - GOLDEN STATE WATER COMPANY $ 5,092.20
Svc/Civic Center 1/23 1/23(F) $ 424.77
Svc/Lexington Park 1/23 1/23(G) $ 1,033.30
Svc/Parks Landscaping 1/23 1/23(C) $ 29.98
Svc/Parkway Maint 1/23 1/23(I) $ 2,240.87
Svc/Sr Center 1/23 1/23(H) $ 455.64
Svc/Stanton Channel Berm 1/23 1/23(D) $ 907.64
61774 123002 - GRAINGER $ 148.61
Computer Mouse(1)/JG 2/8 9600651252 $ 15.37
Credit/Replace/Tow Hitch(1)/Unit #154 9590887700 $ (58.47) Replace/Hitch Draw Bar(1)/Unit #154 9590477171 $ 133.24 Replace/Tow Hitch(1)/Unit #154 9588362971 $ 58.47
61775 103008 - HARTZOG & CRABILL $ 3,430.00
Svc/Monitor Traffic Signals 1/23 23-0069 $ 3,430.00
61776 109117 - INSTANT SIGNS CYPRESS LLC $ 191.19
Vinyl Numbers(10)/Letters(10) 2/6 3076 $ 191.19
61777 102993 - ITERIS, INC $ 6,370.00
Design/Traffic Signal Flashing Beacon/Denni & Newman 9/22 149926 $ 6,370.00 61778 2039 - KELLY SPICERS INC KELLY SPICER STORES $ 842.04 Specialty Paper(.5 Rm) 2/1 11203888 $ 842.04
61779 37 - KIDZ LOVE SOCCER-NORTH AMER YOUTH ACTIVITIES, LLC $ 1,928.55 Instruct/Soccer 1/21-3/11 3/11/23 $ 1,928.55
61780 2198 - LAW OFFICES OF GENE J GOLDSMAN $ 13,000.00 PW Claim Settlement/John Estrada 2/17/23 $ 13,000.00

Page 9 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
61781 112006 - LEAGUE OF CALIF CITIES $ 16,971.00
Dues/League of CA Cities/City 2023 643274 $ 16,971.00
61782 336 - LEXISNEXIS RISK DATA MANAGEMENT, INC $ 300.00 PD Svc/Database 1/23 1538745-20230131 $ 300.00
61783 109220 - MANHATTAN STITCHING CO, INC/BRENDAN SCREEN PRINT$ 64.65 PD Uniform/PArroyo 1/31 92857 $ 64.65
61784 111271 - MAR-CO EQUIPMENT CO $ 325.76
Sweeper Filters(2)/Plug Wires(1 Set)/Bolts(2)/Nozzles(3) 1/31 191345 $ 325.76 61785 1061 - MARTINEZ, DIANA $ 120.00
Meal/Institute of Criminal Investigation Course 1/9-1/20 Reimb 2/17/23 $ 120.00 61786 200 - MELLANA, THOMAS $ 120.00
Meals/Supervisory Course 1/23-2/3 Reimb 2/17/23 $ 120.00 61787 80 - MORRIS, LETICIA $ 417.30
Instruct/Zumba 1/7-1/28 1/28/23 $ 273.00
Instruct/Zumba Gold 1/5-1/26 1/26/23 $ 144.30
61788 1356 - MOTOPORT $ 412.11
PD Motor Boots(1 Pr)/MM 1/31 151161 $ 412.11
61789 115211 - NATIONAL EMBLEM $ 962.53
PD Uniform Shoulder Patches(400) 2/10 400604 $ 962.53
61790 125848 - NATIONAL SAFETY COMPLIANCE INC $ 150.00
Annual Admin Fee/Random Drug & Alcohol Testing 1/1/22-1/31/23 92779 $ 150.00 61791 116455 - O H CASEY INC $ 340.00
Svc/Porta-Pottie(1)/Tennis Courts 1/20-2/16 0001928957 $ 340.00 61792 672 - O'REILLY AUTO PARTS $ 389.36
Battery Charger(1)/Oil Filters(4) 2/8 3078-387518 $ 85.74 Oil Filter(1) 2/6 3078-386353 $ 7.12
Oil Filters(4)/Air Filters(2)/Fuel Filters(4) 2/1 3078-385400 $ 264.19 Replace/Floor Mat/Unit #154 3078-385933 $ 32.31
61793 122610 - OC CHIEFS OF POLICE AND SHERIFF ASSOC $ 200.00 PD Reg/OC Chiefs of Police and Sheriff's Assoc Conf/ML 4/4-4/7 PD Reg 4/4-4/7 $ 200.00 61794 1601 - ONYX PAVING COMPANY INC $ 38,341.57
Retention/Construct/Street Rehab 22-007-R.1 $ 38,341.57 61795 1140 - ORTIZ, JESSE $ 247.86
Reimb/Supervisory Leadership Institute 1/18-1/21 Reimb 2/17/23 $ 247.86 61796 2099 - PANELLA, NATHAN $ 12.00
Meal/Tactical Emergency Casualty Care 1/19 Reimb 2/17/23 $ 12.00 61797 465 - PATOPOFF, CHRIS $ 12.00
Meal/Homeless Liaison Officer 1/25 Reimb 2/17/23 $ 12.00 61798 194 - PAUL, BROCK $ 24.00
Meals/Officer Involved Shooting for Field Supervisor 1/31-2/1 Reimb 2/17/23 $ 24.00 61799 492 - PAUL'S CAR WASH & LUBE CENTER-FIRESTONE HAND WASH $ 338.68 Svc/Car Wash/PD(32) 1/23 2154 $ 338.68

Page 10 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
61800 736 - PEOPLESPACE INTERIOR OFFICE SOLUTIONS, INC $ 660.00 Svc/Engineering Office Furniture/Addl Trip Charge 12/15 INV69695 $ 660.00 61801 871 - PEREZ, DIANA $ 400.40
Instruct/Learn & Grow 1/11-2/8 2/8/23 $ 400.40
61802 112121 - PRESENTATION FOLDER INC-LETTERPRESS TRADE $ 377.13 Embossed Certificate Holders(600)/Print Shop 2/9 147107 $ 377.13 61803 1391 - REED, SEBASTIAN $ 24.00
Meals/Officer Involved Shooting for Field Supervisor 1/31-2/1 Reimb 2/17/23 $ 24.00 61804 130231 - RSG, INC ROSENOW SPEVACEK GROUP INC $ 3,231.25 Consult/Affordable Housing/Citrus Square Senior Community 1/23 I009857 $ 3,231.25 61805 109096 - S.C. SIGNS & SUPPLIES, LLC $ 590.47
Reflective Markers(30)/Street Sign(1) 1/19 234133 $ 590.47 61806 111301 - S.C. YAMAMOTO, INC $ 29,254.39
Svc/Landscape/Citywide 1/23 1421792 $ 14,820.00
Svc/Landscape/Right of Way & Berm 1/23 1421791 $ 14,434.39 61807 106893 - SAFESHRED $ 40.00
W/C Svc/Shredding 1/17 339145 $ 40.00
61808 730 - SIERRA INSTALLATIONS, INC $ 1,680.00
Update Banners(40)/Holiday 23013 $ 840.00
Update Banners(40)/Shop Cypress 23014 $ 840.00
61809 1999 - SIRIGOS, ARTEMIOS $ 36.00
Meals/Standard Field Sobriety Testing 1/25-1/27 Reimb 2/17/23 $ 36.00 61810 165 - SKYLINE SAFETY & SUPPLY-PATRICIA SONTAG $ 878.57 Disposable Gloves(2K)/Safety Gloves(24 Pr) 2/7 7346 $ 764.41 Safety Glasses(144) 2/2 7363 $ 114.16
61811 119051 - SMART & FINAL (REC & PARKS) $ 138.28
Food/Playground/Kids Night Out 1/19 3565620021801 $ 30.47 Food/Sr Center 1/13 3565620007101 $ 59.35
Supplies/Sr Center 1/13 3565620007101A $ 48.46
61812 108459 - SMART & FINAL-POLICE ACCT $ 395.13
PD Evidence Bags(800) 1/11 015401(A) $ 85.10
PD Hot Cups(600) 1/12 010501 $ 70.98
PD Hot Cups(600) 1/27 008401 $ 56.47
PD Supplies/Breakroom 1/11 015401 $ 119.52
PD Supplies/Breakroom 1/27 014701 $ 63.06
61813 119016 - SO CAL EDISON $ 104,698.08
700351486618 Svc/Willow Park 1/23 1/23(C) $ 584.48
700370018870 - Svc/Traffic Signal 1/23 1/23(A) $ 68.27
700428641933 Svc/Mackay Park 1/23 1/23(B) $ 130.21
Svc/Citywide 12/14-1/11 12/14/22-1/11/23 $ 103,915.12
61814 543 - SORVILLO, BRYAN $ 532.00
Instruct/Private Tennis Lessons 1/2-3/24 1/23 $ 532.00

Page 11 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
61815 125888 - SPARKLETTS $ 51.48
Comm Center Bottled Water 1/23 4104724 1/23 $ 14.04
Print Shop Bottled Water 1/23 4105217 1/23 $ 7.80
W/C Bottled Water 1/23 4089647 1/23 $ 29.64
61816 108964 - STAPLES CREDIT PLAN-WEST COMM $ 219.42
W/C Binders(2)/Tabbed Dividers(1 Set)/Misc 1/3 34348 $ 65.25 W/C Calendar(1) 1/5 320315159 $ 35.33
W/C Copy Paper(10 Rms) 1/4 3202344411 $ 69.92
W/C Labeler Tape(2 Rls) 12/22 3196984181 $ 48.92
61817 119024 - STATE COMP INSURANCE FUND $ 1,968.29
W/C Workers Comp Insurance 1/30-2/28 1000857037 $ 2,072.66 W/C Workers Comp Insurance Adjustment 5/30/21-5/30/22 1001321872 $ (104.37) 61818 122963 - STERICYCLE INC $ 43.58
PD Med Waste Removal 1/23 3006335574 $ 43.58
61819 1330 - SUPERIOR PROPERTY SERVICES, INC-SUPERIOR GRAFFITI $ 6,776.00 Svc/Graffiti Removal/Streets & Parks 1/23 17710 $ 6,776.00 61820 1133 - GRANICUS SWAGIT PRODUCTIONS, LLC $ 695.00
Svc/Video Stream/Council Meetings 1/23 SW001703SI $ 695.00 61821 1137 - TAOIPU, PATRICK $ 71.50
Instruct/Intermediate Hula/Late Registration 1/10-3/21 3/21/23(B) $ 71.50 61822 851 - THE UPS STORE, #5882 $ 160.00
Svc/Fingerprints(1)/Rec Contractors 1/23 2/1/2023(B) $ 20.00 Svc/Fingerprints(1)/Recreation 1/23 2/1/2023 $ 20.00
Svc/Fingerprints(6)/Rec Volunteers 1/23 2/1/2023(A) $ 120.00 61823 105052 - TOPAZ ALARM CORP. $ 105.00
Monitor Pumps 2/23 140767 $ 105.00
61824 1994 - TRUTH BE TOLD POLYGRAPH, LLC YOLANDA GELLIS $ 820.00 PD Svc/Polygraphs(4) 1/23 CYPD-2023/01 $ 820.00
61825 128063 - U S ARMOR CORPORATION $ 649.30
PD Ballistic Vest(1)/SRamsey 1/30 40528 $ 649.30
61826 127207 - UNDERGROUND SVS ALERT OF SO CA $ 160.50
Svc/DigAlert Tickets 1/23 120230217 $ 160.50
61827 1139 - UNIFIRST CORP $ 418.81
Uniforms/Mats/Towels/Rags 1/23 1/23 $ 418.81
61828 1242 - UNIFORM DEPOT, INC-MR UNIFORM $ 820.12
PD Uniform/Aide BRosete 6996 $ 36.14
PD Uniform/RACES Volunteer LPearlman 6997 $ 59.62
PD Uniform/Trainee BReyes 6995 $ 93.02
PD Uniform/Volunteer GMolina 6999 $ 237.18
PD Uniform/Volunteer RHatlen 6998 $ 282.58
PD Uniform/Volunteer WSchoemann 7001 $ 111.58

Page 12 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
61829 100308 - UNITED MAINTENANCE SYSTEMS $ 19,367.00
Svc/Janitorial/Citywide 1/23 15412 $ 5,286.50
Svc/Janitorial/Lexington Park Restrooms 1/23 15413(A) $ 1,155.00 Svc/Janitorial/Park & Rec Facilities 1/23 15414 $ 7,980.00 Svc/Janitorial/Park Restrooms(7) 1/23 15413 $ 4,945.50
61830 1992 - VOORHEES, RONDA $ 1,188.84
Instruct/Art & Piano 2/1-2/23 2/23/23 $ 1,188.84
61831 1993 - WATANABE , BRYCE I $ 1,374.75
Instruct/Karate 1/9-2/8 2/8/23 $ 1,374.75
61832 128320 - WEST-LITE SUPPLY CO INC $ 1,613.23
Specialty Light Bulbs(40) 1/31 79383C $ 1,613.23
61833 1962 - WEX HEALTH INC-WEX $ 90.00
Admin Fee/FSA 1/23 0001675862IN $ 90.00
61834 101980 - WORTHINGTON FORD $ 222.86
Fuel Filter(1)/Handle Covers(3)/Relays(2) 2/9 5164287 $ 222.86 61835 2098 - ZEPEDA, MARC $ 12.00
Meal/Tactical Emergency Casualty Care 1/19 Reimb 2/17/23 $ 12.00 61836 0 - ALAN, SARA $ 150.00
Refund/Facility Deposit/Contract #6830 Rfd 2/17/23 $ 150.00 61837 0 - BURN, PATRICK $ 50.00
Refund/Karate 2/13-3/15 Rfd 2/17/23 $ 50.00
61838 0 - KNIGHTS OF COLUMBUS $ 50.00
Refund/Temporary Use Permit Rfd 2/17/23 $ 50.00
61839 0 - LOS ALAMITOS RACE COURSE $ 50.00
Refund/Temporary Use Permit Rfd 2/17/23 $ 50.00
61840 0 - OGUYNN, REGINALD $ 300.00
Refund/Facility Deposit/Contract #6754 Rfd 2/17/23 $ 300.00 61841 0 - PACIFIC PICTURES $ 24.29
Refund/Film Permit #2010-03 Rfd 2/17/23 $ 24.29
61842 0 - REYNOLDS, JOE $ 116.00
Refund/Citation #CP467072 Rfd 2/17/23 $ 116.00
61843 0 - SAEZ, WILLIAM $ 300.00
Refund/Facility Deposit/Contract #6874 Rfd 2/17/23 $ 300.00 61844 0 - SOORIYAARACHCHI, KENDRA $ 40.00
Refund/Citation #CP471118 Rfd 2/17/23 $ 40.00
61845 0 - VAZQUEZ, JOSE $ 500.00
Refund/Recycling Deposit/6373 Bataan St Rfd 2/17/23 $ 500.00 61846 0 - WARMINTON RESIDENTIAL CALIFORNIA $ 229.24
Refund/Plans Entitlement Documents/8732 Walker St Rfd 2/17/23 $ 229.24 61847 0 - YUAN, PONG LIN $ 300.00
Refund/Facility Deposit/Contract #6927 Rfd 2/17/23 $ 300.00

Page 13 of 14 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
02/11/23-02/24/23
61848 110400 - OC TRAINING MANAGERS ASSOC-OCTMA $ 100.00 PD Dues/OC Training Managers Assoc/PD 2022 PD Dues 2022 $ 100.00 61849 2099 - PANELLA, NATHAN $ 12.00
Meal/Patrol Rifle Course 7/8 Reimb 7/22/22 $ 12.00
59625 110400 - OC TRAINING MANAGERS ASSOC-OCTMA $ (100.00) PD Dues/OC Training Managers Assoc/PD 2022 PD Dues 2022 $ (100.00) 60123 2099 - PANELLA, NATHAN $ (12.00)
Meal/Patrol Rifle Course 7/8 Reimb 7/22/22 $ (12.00)
Total EFTs $ 893,143.36 $ 893,143.36
Total Warrants 538,507.69 538,507.69
Transfer to Payroll (W1496) 704,903.43 Payroll 02/03/23-02/17/23 704,903.43 Grand Totals $ 2,136,554.48 $ 2,136,554.48

Page 14 of 14 ends

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 7.

FROM: Alisha Farnell, City Clerk
DATE: 03/13/2023
SUBJECT: Approve Revisions to the Boards, Commissions and Committees Policy Manual

RECOMMENDATION
Adopt a Resolution approving the ninth revision to the Boards, Commissions and Committees Policy Manual.

DISCUSSION
The Boards, Commissions and Committees Policy Manual outlines the procedures governing the City's appointed advisory boards and their members. The manual may be amended by City Council resolutions as needed. The last revision to the Boards, Commissions and Committees Policy Manual occurred in 2022 to update eligibility requirements for appointed officials in accordance with State law and restore the commission recruitment schedule to the month of April following prior adjustments made during the pandemic.

The recommended Policy Manual further clarifies commissioner eligibility requirements, annual recruitment in April, and makes a final adjustment to term lengths to provide consistent opportunities for residents to apply to serve on an advisory body each year. The term adjustments will result in the City Council appointing four to five commissioners each year. The current irregular recruitment cycle suppresses interest in years with a low number of vacancies and makes it difficult for residents to plan to apply to serve on a commission. If terms are not adjusted in 2023, only three residents will be appointed to serve on a an advisory body in 2024 and 2025.

Recommended terms for 2023 appointments are:

Recreation and Community Services Commission
One seat - July 1, 2023 through June 30, 2024 (1 year)
One seat - July 1, 2023 through June 30, 2025 (2 years) One seat - July 1, 2023 through June 30, 2027 (4 years) Senior Citizens Commission
One seat - July 1, 2023 through June 30, 2024 (1 year)
One seat - July 1, 2023 through June 30, 2025 (2 years) One seat - July 1, 2023 through June 30, 2027 (4 years) Traffic Commission (No changes)
Two seats - July 1, 2023 through June 30, 2027 (4 years) Youth Action Committee (No changes)
All seats - one school calendar year
BUDGET IMPACT
None.

LEGAL REVIEW
The City Attorney has reviewed the attached Resolution.

APPROVED BY: Peter Grant, City Manager
Attachments
Resolution
Boards, Commissions, and Committees Policy Manual
Boards, Commissions, and Committees Policy Manual (Redline Version) RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,

AND ACTING AS EX-OFFICIO GOVERNING BOARD OF DIRECTORS

OF THE CYPRESS RECREATION AND PARK DISTRICT, ADOPTING

THE NINTH REVISION TO THE BOARDS, COMMISSIONS AND

COMMITTEES POLICY MANUAL
WHEREAS, at the City Council meeting of April 8, 2002, the City Council adopted Ordinance No. 1022 to reorganize and centrally codify the existing system related to all boards, commissions and committees within the City of Cypress; and WHEREAS, as part of Ordinance No. 1022, Chapter 2, Article IV, Section 2-100, establishes procedures governing the City’s advisory boards through a “Boards, Commissions and Committees Policy Manual,” which is to be adopted by Resolution of the City Council; and
WHEREAS, the original “Boards, Commissions and Committees Policy Manual” was adopted by the City Council on April 22, 2002, per Resolution No. 5553; and WHEREAS, the Second Revision of the manual was adopted on April 14, 2003, per Resolution No. 5648 to address a voter approved Charter Amendment to fill unscheduled vacancies on an advisory group for the unexpired term of said office in order to preserve continuity of the advisory group; and
WHEREAS, the Third Revision of the manual was adopted on June 12, 2006, per Resolution No. 5956 to remove reference to the Non-Conforming Uses Hearing Board due to the establishment of a Zoning Administrator to perform the same functions; and WHEREAS, the Fourth Revision of the manual was adopted on July 9, 2007, per Resolution No. 6040 to remove reference to the Cable Television Commission due to the sunsetting of this Commission as of June 30, 2007 per approval of Ordinance No. 1086 adopted on November 27, 2006; and
WHEREAS, the Fifth Revision of the manual was adopted on June 13, 2016, per Resolution No. 6567 to reflect the reformatting and clarification of procedures and requirements of advisory board members; and
WHEREAS, the Sixth Revision of the manual was adopted on March 25, 2019, per Resolution No. 6722 to reflect the title change of the Youth Standing Committee to Youth Action Committee and address the importance of attendance at commission meetings by agendizing commissioner absences for City Council approval; and WHEREAS, the Seventh Revision of the manual was adopted on January 25, 2021, per Resolution No. 6827 to reflect changes to commission recruitment related to the COVID-19 pandemic, suspension of the 2020 recruitment process, and staggering term lengths to provide annual opportunities for residents to apply for an advisory body position; and
WHEREAS, the Eighth Revision of the manual was adopted on February 28, 2022, per Resolution No. 6879 to remove commission recruitment changes implemented in the Seventh Revision of the manual related to the COVID-19 pandemic and update eligibility requirements in accordance with Government Code Section 1020.

WHEREAS, the Ninth Revision of the “Boards, Commissions and Committees Policy Manual” clarifies the commission recruitment timeframe and eligibility requirements updated in the Eighth Revision of the manual and staggers term lengths to provide regular annual opportunities for residents to apply for an advisory body position.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cypress, and acting as ex-officio governing Board of Directors of the Cypress Recreation and Park District, does hereby adopt the Ninth Revision of the “Boards, Commissions and Committees Policy Manual” as attached herein.

PASSED AND ADOPTED by the City Council of the City of Cypress, and acting as ex-officio governing Board of Directors of the Cypress Recreation and Park District, at a regular meeting held on the 13th day of March, 2023.

MAYOR OF THE CITY OF CYPRESS
ATTEST:

CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 13th day of March, 2023, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

CITY CLERK OF THE CITY OF CYPRESS

CITY OF CYPRESS

BOARDS, COMMISSIONS,

AND COMMITTEES

POLICY MANUAL

EIGHTH EDITION
Revised March 13, 2023
2 TABLE OF CONTENTS
INTRODUCTION............................................................................................................. 3 RECRUITMENT PROCESS............................................................................................ 3 ELIGIBILITY REQUIREMENTS...................................................................................... 4 COMPOSITION............................................................................................................... 4 TERM LENGTHS AND TERM LIMITS ........................................................................... 5 GENERAL BOARD, COMMISSION AND COMMITTEE DUTIES.................................. 5 ADVISORY BODY ROLE AND RELATIONSHIPS......................................................... 6 OPERATIONS AND PROCEDURES.............................................................................. 7 STATUTORY REQUIREMENTS .................................................................................... 8 REMOVAL FROM OFFICE............................................................................................. 9 MEETING ATTENDANCE ............................................................................................ 10 COMPENSATION......................................................................................................... 10 DEFINITIONS OF BOARDS, COMMISSIONS AND COMMITTEES............................ 10 ADDITIONAL RESOURCES ........................................................................................ 11 3 INTRODUCTION
Thank you for your interest in serving as a member of a City Council advisory body. This manual has been prepared to help you understand the important role advisory bodies play in Cypress.

Boards, commission and committees advise and make recommendations to the City Council to assist them in addressing community needs and concerns. Members of these advisory bodies are appointed by the City Council.

It is important members understand their duties and role, attend and be prepared for meetings, and contribute to the community. City staff provides technical and administrative support to the City Council’s advisory groups.

Board, commission and committee members are public officials of a legislative body and are required to comply with all applicable Federal, State and local laws and procedures.

RECRUITMENT PROCESS
The City Council conducts an annual recruitment process to fill vacancies on its advisory boards, commissions or committees. The City Council makes every effort to give representation on a board, commission or committee from a diverse cross-section of residents. Interested residents may apply for appointment to more than one advisory body, but may only be appointed to serve on one advisory body at a time.

The annual recruitment period begins the first Monday in April and all interested residents must submit a completed application to the City Clerk’s Office no later than 5:00 p.m. on the last Friday in April. Applications will be available on the City’s website or from the City Clerk’s office at the start of the recruitment period.

Current board, commission and committee members whose term expires during the year are not automatically reappointed and must submit a new application to be considered for reappointment.

The City Council will conduct interviews to evaluate applicants and appointments will be made in June. Appointments to fill vacancies of unexpired terms will be made for the unexpired term of the position.

During the recruitment process, the City Council may create a list of alternates to be used to fill any vacancies that occur prior to the next recruitment. 4 ELIGIBILITY REQUIREMENTS
Residency
Applicants must be a Cypress resident and 18 years or older. An exception is made for members of a youth appointed body who attend a high school serving Cypress.

Public Employment Conflicts
Applicants shall not hold any full or part-time office or employment with the City and shall not serve on more than one City appointed board, commission, or committee at a time.

An exception to part-time employment may be made for Youth Action Committee members.

Nepotism
Applicants shall not be directly related by blood or marriage to a City Council Member.

Oath of Office
Newly appointed advisory board members are required to take an Oath of Office administered by the City Clerk’s office. Upon completion of the Oath, the member may participate in meetings and vote.

COMPOSITION
The board, commission and committee members are appointed by the City Council as terms expire and/or as vacancies occur. They are composed as follows:

Recreation and Community Services Commission – seven members Senior Citizens Commission – seven members
Traffic Commission – five members
Reporting to the Recreation and Community Services Commission Youth Action Committee – a minimum of seven members
5 TERM LENGTHS AND TERM LIMITS
Term Lengths
As part of the 2023 recruitment, term lengths for a number of commission vacancies must be adjusted for predictable and balanced annual opportunities for residents interested in serving on a commission. The City Council will appoint residents to serve the following terms:

Recreation and Community Services Commission
• One seat – July 1, 2023 through June 30, 2024 (one year) • One seat – July 1, 2023 through June 30, 2025 (two years) • One seat – July 1, 2023 through June 30, 2027 (four years) Senior Citizens Commission
• One seat – July 1, 2023 through June 30, 2024 (one year) • One seat – July 1, 2023 through June 30, 2025 (two years) • One seat – July 1, 2023 through June 30, 2027 (four years) Traffic Commission
• Two seats – July 1, 2023 through June 30, 2027 (four years) Youth Action Committee
• All seats – one school calendar year
Term Limits
Board, commission and committee members serve until successors are appointed by the City Council. No member shall serve more than two consecutive full and/or partial terms on the same board, commission, or committee, with the exception of the Youth Action Committee.

All members’ terms expire on June 30 of the appropriate year. In the event an incumbent is removed or otherwise vacates their office, their successor shall be appointed for the remaining unexpired term.

Youth Action Committee appointments are made for a one-year term, and there is no limit of service. Members must be in, or entering, 12th grade at the time of appointment.

GENERAL BOARD, COMMISSION AND COMMITTEE DUTIES
Boards, commissions, and committees review and make recommendations to the City Council on matters pertaining to their specific areas of designation. 6 The general duty of all boards, commissions and committees is to act in an advisory capacity to the City Council (or designated reporting body).

The specific duties of each advisory group are:

Recreation and Community Services Commission
The Recreation and Community Services Commission provides recommendations and advice to the City Council on policies, projects, and other matters pertaining to parks, recreation and community services facilities and programs. Commissioners may also be called upon to help promote parks, recreation, and community services facilities and programs.

Senior Citizens Commission
The Senior Citizens Commission provides recommendations and advice to the City Council on policies, projects, and other matters pertaining to senior citizens programs and services, and the senior center facilities. Commissioners may also be called upon to help promote the senior citizens programs and services, and the senior center facilities.

Traffic Commission
The Traffic Commission receives input from the public involving traffic matters and provides recommendations to the City Council on ways of improving traffic conditions and enforcement.

Youth Action Committee
The Youth Action Committee advises the Recreation and Community Services Commission on the needs of young people and promotes the involvement and contribution of young people in municipal government, civic and recreational activities.

ADVISORY BODY ROLE AND RELATIONSHIPS
Relationships with the City Council
Board, commission and committee members are appointed by, and responsible to, the City Council. Members advise and make recommendations to the City Council and may be delegated other powers by the City Council, but the City Council is the ultimate authority for all policy decisions. Unless representing a position taken by an advisory body at a properly agendized public meeting, board and commission members speaking at a public meeting are required to clearly state they are representing their own opinion and not speaking for the body to which they were appointed. 7 Any communication with the City Council related to advisory body business should be in writing and represent recommendations made by a majority of the group at a public meeting. The written communication should originate from the advisory group chair, be copied to the group’s staff liaison and submitted to the City Manager’s office.

Relationships with City Staff
The City Manager may assign staff to provide support to a board, commission or committee. Staff responsibilities include facilitating meetings and preparing meeting agendas and minutes.

Advisory members shall not direct staff or determine the priority of staff work. Agenda items for advisory board meetings are determined by the City Council or staff.

Relationships with Other Board, Commission or Committee Members In order to operate effectively, it is important that advisory groups cooperate and respect each other. One way to develop this rapport is for members to ensure meetings proceed in an orderly manner. The chairperson is responsible for managing the meeting and allocating reasonable time for discussion and deliberation of each item. It is important members prepare for presentations made to the board, commission or committee, and thoroughly review agenda materials before the meeting.

Boards, commission and committees should be aware members bring different experiences and styles to the meetings and represent different perspectives. It is important members respect each other, staff and members of the public. It is also important to remain objective when considering advisory board issues.

Relationships with the Public
Members are encouraged to seek out and become aware of public opinion relating to their board, commission or committee. Public input at meetings should be welcomed.

Members should conduct themselves at public meetings in a professional and impartial manner that respects their role and responsibilities, and represents Cypress in the best light possible. Members should be considerate of all interests, attitudes, and differences of opinion.

Meeting Decorum
The chairperson is responsible for running the meeting and ensuring an effective deliberative process. It is important that meetings start on time. Members should wait to be recognized by the chairperson before speaking and keep remarks to the issue at hand.

Full attention should be given when others speak with active listening to public concerns.

Courteous and professional behavior is required of all members; the ability to treat your 8 fellow advisory board members, staff, and the public with respect is an important part of your service.

OPERATIONS AND PROCEDURES
A chairperson and vice chairperson shall be elected annually for each advisory board. A quorum of the group is required to conduct business. A majority vote of the members present and voting is required to carry a motion.

All commissions and standing committees shall meet regularly, as needed, in a location within the City. Robert’s Rules of Order – Newly Revised covers the parliamentary procedures of all board, commission and committee meetings.

STATUTORY REQUIREMENTS
The Brown Act
The Ralph M. Brown Act provides that all meetings of a legislative body, which includes the City Council, boards, commissions, and committees, shall be open and public with all persons permitted to attend. A meeting is defined as “a quorum of the advisory body discussing or deliberating on subject matter related to the legislative body.” The Brown Act prohibits a quorum from meeting privately or without notice. Serial meetings, where a quorum of the members uses any direct communication, personal intermediaries or technological devices to develop a collective concurrence as to action to be taken, are also prohibited since this exchange can occur outside the public meeting process.

All meetings must be properly noticed under the Brown Act. The agenda for regular meetings must be posted in a location accessible to the public at least 72 hours prior to the meeting. Agendas for special meetings must be posted at least 24 hours prior to the meeting. Regular minutes of such meetings shall be maintained and available for public inspection.

Ethics Training (AB 1234)
In order to meet the requirements of State law (AB 1234), all appointed advisory members who are eligible to receive a stipend for their service are required to receive no less than two hours of training in general ethics principles and ethics laws every two years. Newly appointed advisory members must complete the required ethics training within 90 days of appointment. On-site training is provided by the City on an annual basis. Advisory members who are unable to attend this training must complete the training online through the Fair Political Practices Commission prior to their next scheduled advisory board meeting; members who fail to complete the training will not be allowed to attend commission meetings until completed and are subject to dismissal from the advisory body.
9 The Youth Action Committee and ad hoc committee members are not required to participate in ethics training since they do not receive compensation for their service.

Conflict of Interest (Form 700)
All members of established boards, commissions and committees are required to file annual Statements of Economic Interest (Form 700) with the City Clerk upon assuming or leaving office. State law requires that designated individuals who make or participate in making governmental decisions that could affect their personal economic interests file the Form 700. Members who fail to file the Form 700 as requested are subject to an administrative fine and dismissal from the advisory body.

The Youth Action Committee members are not required to file an annual Statement of Economic Interest (Form 700).

REMOVAL FROM OFFICE
The City Council may, at its sole and absolute discretion, remove a member from office at any time (as specified in the Cypress Charter Section 802). The reasons for removal may include, but are not limited to:

1. The City Council determines that it would be in the best interest of the City to remove a member.

2. A member has incurred four absences from regular meetings during any 12-month period. A member arriving more than 30 minutes after the start of a meeting shall be deemed absent.

3. A member has failed to complete the mandatory ethics training (AB 1234).

4. A member has failed to file their Statement of Economic Interests (Form 700).

5. A member has violated the Oath of Office.

6. A member has been convicted of a crime of moral turpitude.

7. A member ceases to be a resident of Cypress.

Resignation
Advisory members may resign at any time. The Municipal Code requires “the office of an appointed commissioner or board member shall be immediately and automatically rendered vacant upon the member’s filing of nomination papers designating such person a candidate for the office of the City Council.” (Section 2-2.22.1) 10 Filling Vacancies
In the event an incumbent is removed or otherwise vacates their office, their successor shall be appointed for the remaining unexpired term.

An existing member of an advisory body who desires to seek a vacant seat on another advisory body must resign from the current advisory body in order to be considered for appointment unless their term expires in the same year as the vacancy to be filled. 11 MEETING ATTENDANCE
Advisory board members are expected to attend and participate in all meetings. A member is subject to removal from office by the City Council should the member incur four absences from regular meetings during any 12-month period. A member arriving more than 30 minutes after the start of a meeting shall be considered absent and not eligible to receive compensation for that meeting.

In an effort to address the importance of attendance at commission meetings, commissioner absences may be agendized for City Council review and approval.

COMPENSATION
Meeting Allowance
Compensation amounts for all boards, commissions and committees is as follows:
• $50 for attending a regularly scheduled board, commission or committee meeting (maximum payment of one per month).
• Youth Action Committee members do not receive any compensation.

Travel and Other Expenses
All travel and other expenses must be pre-approved by the designated staff liaison. State law (AB 1234) requires officials seeking reimbursement to file an expense report, as well as make an oral report at their advisory board meeting on the meeting or conference attended.

DEFINITIONS OF BOARDS, COMMISSIONS AND COMMITTEES
The City Council establishes advisory boards, commissions, and committees by Ordinance or Resolution. The following serves as definitions of the various advisory groups.
• Ad Hoc Committee. Sometimes referred to as a Task Force, is a committee appointed for a specific limited time, purpose or project. • Board. A standing body which may be tasked with defined advisory or investigatory powers as stated in an establishing ordinance. 12 • Commission. An appointed body that serves at the City Council’s pleasure in an advisory capacity to provide citizen input and recommendations related specifically to their assignment.
• Committee. May be an ad hoc or standing body, tasked with more narrow duties, including to provide support to discrete community projects or events, or to advise the City Council on solutions to specified problems or issues.

ADDITIONAL RESOURCES
City Website
www.cypressca.org
Municipal Code
http://qcode.us/codes/cypress/
City Charter
www.cypressca.org/home/showpublisheddocument/126/637594432647230000 California Codes
http://leginfo.legislature.ca.gov/faces/codes.xhtml
Fair Political Practices Commission
www.fppc.ca.gov
Robert’s Rules of Order
www.robertsrules.com

CITY OF CYPRESS

BOARDS, COMMISSIONS,

AND COMMITTEES

POLICY MANUAL

EIGHTH EDITION
Revised February 28March 13, 20222023

2 TABLE OF CONTENTS
INTRODUCTION ............................................................................................................. 3 RECRUITMENT PROCESS ............................................................................................ 3 ELIGIBILITY REQUIREMENTS ...................................................................................... 4 COMPOSITION ............................................................................................................... 4 TERM LENGTHS AND TERM LIMITS ........................................................................... 5 GENERAL BOARD, COMMISSION AND COMMITTEE DUTIES .................................. 5 ADVISORY BODY ROLE AND RELATIONSHIPS......................................................... 6 OPERATIONS AND PROCEDURES .............................................................................. 7 STATUTORY REQUIREMENTS .................................................................................... 8 REMOVAL FROM OFFICE ............................................................................................. 9 MEETING ATTENDANCE ............................................................................................ 10 COMPENSATION ......................................................................................................... 10 DEFINITIONS OF BOARDS, COMMISSIONS AND COMMITTEES ............................ 10 ADDITIONAL RESOURCES ........................................................................................ 11

3 INTRODUCTION
Thank you for your interest in serving as a member of a City Council advisory body. This manual has been prepared to help you understand the important role advisory bodies play in Cypress.

Board, commission and committee members are public officials of a legislative body and are required to comply with all applicable Federal, State and local laws and procedures.

The annual recruitment period begins the first Monday in April 1 and all interested residents must submit a completed application to the City Clerk’s Office no later than 5:00 p.m. on the last Friday in April. Applications will be available on the City’s website or from the City Clerk’s office at the start of the recruitment period.

Current board, commission and committee members whose term expires during the year are not automatically reappointed and must submit a new application to be considered for reappointment.

During the recruitment process, the City Council may create a list of alternates to be used to fill any vacancies that occur prior to the next recruitment.

4 ELIGIBILITY REQUIREMENTS
Residency
Applicants must be a Cypress resident and 18 years or older. An exception is made for members of a youth appointed body who attend a high school serving Cypress.

An exception to part-time employment may be made for Youth Action Committee members.

Nepotism
Applicants shall not be directly related by blood or marriage to a City Council Member.

COMPOSITION
The board, commission and committee members are appointed by the City Council as terms expire and/or as vacancies occur. They are composed as follows:

5 TERM LENGTHS AND TERM LIMITS
Term Lengths
As part of the 2023 recruitment, term lengths for a number of commission vacancies must be adjusted for predictable and balanced annual opportunities for residents interested in serving on a commission. The City Council will appoint residents to serve the following terms:

Recreation and Community Services Commission
 One seat – July 1, 2023 through June 30, 2024 (one year)  One seat – July 1, 2023 through June 30, 2025 (two years)  One seat – July 1, 2023 through June 30, 2027 (four years) – four years Senior Citizens Commission
 One seat – July 1, 2023 through June 30, 2024 (one year)  One seat – July 1, 2023 through June 30, 2025 (two years)  One seat – July 1, 2023 through June 30, 2027 ( – four years) Traffic Commission
 Two seats – July 1, 2023 through June 30, 2027 (– four years) Youth Action Committee –
 All seats – one one school calendar year
Term Limits
Board, commission and committee members serve until successors are appointed by the City Council. No member shall serve more than two consecutive full and/or partial terms on the same board, commission, or committee, with the exception of the Youth Action Committee.

Youth Action Committee appointments are made for a one-year term, and there is no limit of service. Members must be in, or entering, 12th grade at the time of appointment.

GENERAL BOARD, COMMISSION AND COMMITTEE DUTIES
Boards, commissions, and committees review and make recommendations to the City Council on matters pertaining to their specific areas of designation.

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Indent at: 0.5"
6 The general duty of all boards, commissions and committees is to act in an advisory capacity to the City Council (or designated reporting body).

The specific duties of each advisory group are:

Advisory members shall not direct staff or determine the priority of staff work. Agenda items for advisory board meetings are determined by the City Council or staff.

Relationships with the Public
Members are encouraged to seek out and become aware of public opinion relating to their board, commission or committee. Public input at meetings should be welcomed.

Full attention should be given when others speak with active listening to public concerns.

Courteous and professional behavior is required of all members; the ability to treat your 8 fellow advisory board members, staff, and the public with respect is an important part of your service.

9 STATUTORY REQUIREMENTS
The Brown Act
The Ralph M. Brown Act provides that all meetings of a legislative body, which includes the City Council, boards, commissions, and committees, shall be open and public with all persons permitted to attend. A meeting is defined as “a quorum of the advisory body discussing or deliberating on subject matter related to the legislative body.” The Brown Act prohibits a quorum from meeting privately or without notice. Serial meetings, where a quorum of the members uses any direct communication, personal intermediaries or technological devices to develop a collective concurrence as to action to be taken, are also prohibited since this exchange can occur outside the public meeting process.

The Youth Action Committee and ad hoc committee members are not required to participate in ethics training since they do not receive compensation for their service.

Formatted: Left, Hyphenate, Tab stops: Not at -1" + -0.5" 10 The Youth Action Committee members are not required to file an annual Statement of Economic Interest (Form 700).

1. The City Council determines that it would be in the best interest of the City to remove a member.

2. A member has incurred four absences from regular meetings during any 12-month period. A member arriving more than 30 minutes after the start of a meeting shall be deemed absent.

3. A member has failed to complete the mandatory ethics training (AB 1234).

4. A member has failed to file their Statement of Economic Interests (Form 700).

5. A member has violated the Oath of Office.

6. A member has been convicted of a crime of moral turpitude.

7. A member ceases to be a resident of Cypress.

Resignation
Advisory members may resign at any time. The Municipal Code requires “the office of an appointed commissioner or board member shall be immediately and automatically rendered vacant upon the member’s filing of nomination papers designating such person a candidate for the office of the City Council.” (Section 2-2.22.1) Filling Vacancies
In the event an incumbent is removed or otherwise vacates their office, their successor shall be appointed for the remaining unexpired term.

11 MEETING ATTENDANCE
Advisory board members are expected to attend and participate in all meetings. A member is subject to removal from office by the City Council should the member incur four absences from regular meetings during any 12-month period. A member arriving more than 30 minutes after the start of a meeting shall be considered absent and not eligible to receive compensation for that meeting.

In an effort to address the importance of attendance at commission meetings, commissioner absences may be agendized for City Council review and approval.

COMPENSATION
Meeting Allowance
Compensation amounts for all boards, commissions and committees is as follows:
 $50 for attending a regularly scheduled board, commission or committee meeting (maximum payment of one per month).
 Youth Action Committee members do not receive any compensation.

DEFINITIONS OF BOARDS, COMMISSIONS AND COMMITTEES
The City Council establishes advisory boards, commissions, and committees by Ordinance or Resolution. The following serves as definitions of the various advisory groups.
 Ad Hoc Committee. Sometimes referred to as a Task Force, is a committee appointed for a specific limited time, purpose or project.  Board. A standing body which may be tasked with defined advisory or investigatory powers as stated in an establishing ordinance. 12  Commission. An appointed body that serves at the City Council’s pleasure in an advisory capacity to provide citizen input and recommendations related specifically to their assignment.
 Committee. May be an ad hoc or standing body, tasked with more narrow duties, including to provide support to discrete community projects or events, or to advise the City Council on solutions to specified problems or issues.

FROM: Peter Grant, City Manager
DATE: 03/13/2023
SUBJECT: Approve Updates to City Council Meeting Agenda Structure and Discuss Meeting Location and Cablecast/Streaming

RECOMMENDATION
Approve updates to City Council meeting agenda structure.

DISCUSSION
At its February 13 meeting, the City Council held a workshop to review its meeting agenda structure. The City Clerk led a presentation (attached) of the results of a best practices assessment of the City Council meeting structure and virtual public participation. The attached recommendations are intended to produce an agenda that is easy to read and understand; promotes efficient and effective meetings; encourages public participation; is transparent; and is easy for the Mayor and City Clerk to administer.

All the recommendations are based on a survey of the other 33 cities in Orange County. The survey was conducted before the Governor lifted California's pandemic state of emergency (and related virtual public meeting rules) and it found that only 15 of 34 Orange County cities (44%) allow virtual public participation at city council meetings. The number of cities permitting virtual public participation at city council meetings is anticipated to decrease with the end of the state of emergency. All the workshop recommendations were drawn from other Orange County cities' city council meeting agendas.

Summary of the Workshop Recommendation
The workshop recommendations are attached (along with options that capture City Council input from the workshop). In summary, the recommendations:

Streamline the agenda by moving routine, recurring public participation, invocation and Americans with Disabilities Act (ADA) advisements to the end of the agenda Make the Consent Calendar the first order of business
Add Items Removed From the Consent Calendar to the agenda after New Business Clarify the title of Council Member Reports and Remarks to Council Member Reports from City-Affilitated Boards and Committees, and Remarks Add Council Member Items for Future Consideration to the agenda after Council Add Council Member Items for Future Consideration to the agenda after Council Member Reports from City-Affilitated Boards and Committees, and Remarks Establish more focused and orderly Oral Communications/Public Hearings Consent Calendar and Items Removed from the Consent Calendar The Consent Calendar serves to expedite meetings and reserve time for matters that need to be discussed. Items on the Consent Calendar are generally non-controversial and do not require much, if any, discussion. The Consent Calendar allows the City Council to group such items together under a single heading and decide them at one time. The City Council has a procedure for removing an item from the Consent Calendar for separate discussion.

This enables the item to be considered and voted upon separately if discussion is needed or if a Council Member needs to disqualify themselves because of a conflict of interest. Adding Items Removed from the Consent Calendar to the agenda makes it easier for the Mayor and City Clerk to track those items during the meeting and provides department directors the opportunity to review the agenda report and prepare a brief presentation/answer questions from the City Council.

Oral Communications
Several adjustments to oral communications are recommended to enhance City Council meeting participation and encourage residents to engage with, rather than "talk at," Council Members. Currently, each oral communication period operates differently and speakers sometimes express frustration with awkward Brown Act rules that prohibit Council Members from engaging on items that do not appear on the meeting agenda. The recommended oral communications periods have distinct titles: (1) Oral Communications on Closed Session / Workshop Items (limited to 30 minutes and three minutes per speaker); (2) Oral Communications on Agenda Items (three minutes per speaker, no limit on total time); (3) Public Hearings (three minutes per speaker, no limit on total time); and (4) Oral Communications on Items Not on the Agenda (three minutes per speaker, no limit on total time). In-person participation during Oral Communications on Closed Session / Workshop Items is recommended because the City Council does not take action in workshops and (infrequent) action in Closed Session is reported/approved during a General Session. This recommendation also protects the city from user errors/technology failures that have enabled outsiders to eavesdrop during other cities' Closed Sessions. In-person participation during Oral Communications on Items Not on the Agenda is recommended to maintain the meeting's focus on City Council business and to encourage communication with the City Council in a setting when Council Members can engage with residents. To further this goal, each oral communication period includes the following statement: Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699. In-person and virtual participation is recommended for Oral Communications on Agenda Items and Public Hearings. It is also recommended that the public continue to have the option to submit comments via email to [email protected].

Comments submitted by 3:00 p.m. on the day of the meeting are added to the City Council agenda as a Consent Calendar item. During the February 13 workshop, the City Council expressed a preference for in-person and virtual participation during Oral Communications on Items Not on the Agenda. The City Council Workshop Preference is distinguished from the Workshop Recommendation on the attached agenda template and a motion to approve the agenda structure update should indicate if the motion is for the City Council Workshop Preference or the Workshop Recommendation. Statistics from 21 Cypress City Council meetings leading into the pandemic and 26 meetings after the City Council returned to in-person meetings are attached.

Next Steps
Next Steps
Updates to the City Council agenda structure must be reflected in the Municipal Code. If the City Council approves the agenda structure update, changes to the Municipal Code will appear as a Consent Calendar item at an upcoming meeting and the updated agenda structure will be in effect 30 days after the Municipal Code update.

Meeting Location and Cablecast/Streaming
City Council meetings sometimes include a Workshop (many cities refer to this portion of a meeting as a study session), which provides the City Council the opportunity to take a deep dive into an important or complicated issue. The City Council does not take action in Workshops, rather this portion of the meeting is a classroom-style brainstorming session where Council Members and department directors engage in discussions designed to create synergy and stimulate questions and dialogue. To foster this environment, the City Council holds Workshops in conference rooms rather than the Council Chambers, because the Council Chambers was designed to create distance between Council Members and its advisors/the public, and physically places Council Members above everyone else in the room.

Workshops are open to the public and, since the pandemic, may be attended virtually. Workshop audio is synched to any presentations and is available from the City Clerk's office, but is not posted on the website because of technological limitations. Requests for Workshop recordings or presentations are exceedingly rare. While the city does not track such requests, the City Clerk's office cannot recall more than a handful of requests from Council Members and a single resident since 2018.

Past City Councils placed such a high value on the teamwork and collaboration generated by Workshops that the city has a longstanding practice to hold Workshops in a conference room setting and not cablecast/stream them. The only city meeting room with the technology required to cablecast/stream is the Council Chambers and the cost to outfit a city conference room with the appropriate technology is exceedingly high when considering how infrequently the City Council holds Workshops. In 2022, the City Council only held one Workshop that was not part of the Budget development process. The City Council also conducts confidential Closed Sessions in the same room as Workshops and the cablecast/streaming technology would present an information security risk.

If any action arises from Workshop discussion, the item comes before the City Council for consideration in a General Session, which is held in the Council Chambers and cablecast/streamed. The Budget development process is an excellent example: typically, the City Council is briefed in Workshops that focus on different aspects of the city's financial condition, policies, and the proposed Budget and Capital Improvement Plan. Many of the Workshop sessions are accompanied by New Business items considered in General Session (the Mid-Year Budget and Capital Improvement Plan Updates are recent examples).

Budget-related Workshops begin in February and culminate in June when the City Council receives thorough presentations from the Finance Director and Public Works Directors in General Session and considers the annual Budget and Capital Improvement Plan as New Business items.

The city's executive team believes Workshops are of great value to Cypress and that the more causal, back-and-forth exchanges between Council Members and department directors result in better recommendations to the City Council later in General Session. Changing the location of Workshops or cablecasting/streaming them is likely to degrade this powerful teamwork environment. Accordingly, it is recommended that the City Council maintain its existing approach to Workshops. One option for the City Council to consider is directing the City Manager to evaluate the technology and cost required to post Workshop audio recordings to the website. However, given the low level of interest in Workshop recordings, the return on this expense is likely to be very low.

BUDGET IMPACT
None.

LEGAL REVIEW
The City Attorney participated in developing the agenda structure update.

APPROVED BY: Peter Grant, City Manager
Attachments
Workshop PPT
Meeting Data
Agenda Template
Review of City
Council Meeting
Agenda Structure
Prior Agenda Updates
• 2016 - significant adjustments to implement new agenda management, streaming and video archive system (Agenda
Quick)
• Spring 2020 - significant modifications in response to the pandemic
• Summer 2021 - refined to current version
• Early 2023 – recommendations under review
2 Guiding Principals
• Easy to read and understand
• Promotes efficient and effective meetings
• Encourages public participation
• Transparent
• Easy for Mayor and City Clerk to administer
3 Best Practices Review
• Surveyed agenda from all 34 OC cities
• Every city has a different agenda format!
• Only 15 of 34 cities (44%) permit virtual participation • All recommended changes are drawn from other OC city
agendas
4 5
6 7
Recommendation
• Discuss and provide direction regarding updating the City Council meeting agenda format
Next Steps
• City Council consideration of revised meeting agenda format in General Session on February 27
• New format in place in April (if approved)
Oral Communications Summary
8 Oral Communications Current Recommended Type
Closed Session/Workshop 3 min/speaker 3 min/speaker In-person comments only; Must address agenda item
First Period 
Items on the Agenda
30 min. and
3 min/speaker 3 min/speaker
In-person and virtual
comments; Must address
agenda item
Public Hearings 5 min/speaker 3 min/speaker
In-person and virtual
comments; Must address
public hearing item
Second Period 
Items Not on the Agenda 5 min/speaker 3 min/speaker In-person comments only; Must address city business
1st OC In Person Virtual
30 Min
Cap? 2nd OC In Person Virtual
Spoke in
Both
Mtg
Length
2/11/2019 0 0 N/A 0 0 N/A 0 00:55
2/25/2019 2 2 N/A 0 0 N/A 0 00:29
3/25/2019 12 12 N/A Yes 1 1 N/A 1 01:57
4/8/2019 1 1 N/A 0 0 N/A 0 00:46
4/22/2019 4 4 N/A 0 0 N/A 0 00:59
5/13/2019 1 1 N/A 0 0 N/A 0 00:59
5/28/2019 2 2 N/A 0 0 N/A 0 00:51
6/10/2019 2 2 N/A 0 0 N/A 0 00:56
6/24/2019 1 1 N/A 0 0 N/A 0 00:45
7/8/2019 3 3 N/A 0 0 N/A 0 02:23
8/26/2019 1 1 N/A 0 0 N/A 0 00:29
9/9/2019 0 0 N/A 0 0 N/A 0 00:40
10/14/2019 1 1 N/A 0 0 N/A 0 00:44
10/28/2019 4 4 N/A 3 3 N/A 2 01:27
11/12/2019 6 6 N/A 0 0 N/A 0 01:32
11/25/2019 0 0 N/A 0 0 N/A 0 01:42
12/9/2019 3 3 N/A 1 1 N/A 0 01:42
1/13/2020 12 12 N/A Yes 6 6 N/A 0 01:31
1/27/2020 4 4 N/A 2 2 N/A 2 01:33
2/10/2020 7 7 N/A 2 2 N/A 1 00:57
2/24/2020 1 1 N/A 0 0 N/A 0 00:59
Average 3.2 0.7 0.3 1:09
1st OC In Person Virtual
30 Min
Cap? 2nd OC In Person Virtual
Spoke in
Both
Mtg
Length
6/28/2021 9 9 0 3 3 0 2 01:13
7/12/2021 5 2 3 1 1 0 0 02:19
8/23/2021 10 10 0 1 1 0 0 01:46
9/13/2021 3 3 0 0 0 0 0 02:02
9/27/2021 2 2 0 0 0 0 0 00:52
10/11/2021 7 2 5 3 1 2 3 01:08
10/25/2021 0 0 0 1 0 1 0 01:22
11/8/2021 2 2 0 0 0 0 0 00:42
11/22/2021 6 3 2 1 0 1 0 01:38
12/13/2021 0 0 0 0 0 0 0 00:37
1/10/2022 8 3 5 4 0 4 4 02:40
1/24/2022 7 3 4 9 8 1 3 03:12
2/14/2022 10 10 0 Yes 5 3 2 0 03:28
2/28/2022 10 9 1 6 5 1 1 03:04
3/14/2022 6 5 1 5 3 2 4 01:29
3/28/2022 12 11 1 Yes 2 0 2 0 01:48
4/11/2022 12 12 0 Yes 9 6 3 0 02:55
4/25/2022 13 12 1 Yes 3 2 1 3 02:28
5/9/2022 12 11 1 Yes 5 3 2 2 02:09
5/23/2022 8 5 3 8 7 1 3 02:02
6/13/2022 11 9 2 Yes 4 2 2 1 03:21
6/27/2022 9 6 3 6 2 4 3 04:05
7/11/2022 19 14 5 Yes 9 2 7 6 04:08
8/22/2022 10 10 0 Yes 16 9 7 5 03:45
9/12/2022 5 4 1 1 1 0 0 02:32
9/26/2022 11 11 0 Yes 9 5 4 1 03:21
Average 8.0 6.5 1.5 4.3 2.5 1.8 1.6 2:18
Over the 26 post-pandemic meetings, 34 people spoke 97
times during the second (final) Oral Communications
period:
• 18 people spoke once
• 16 people spoke multiple times and averaged 4.9
appearances
• The 10 most frequent speakers appeared 63 times
(65% of all speakers)
• The seven most prolific speakers (those who spoke five or more times) averaged 7.3 appearances and
accounted 53% of all speakers
Oral Communications and meeting length significantly
increased beginning in February 2022, which correlates to the California Voting Rights Act community forums. From February to October 2022, General Session First Oral
Communications increased 62%, General Session
Second Oral Communications increased 223%, and
meetings were 1h 42m longer.

DATE | Page 1
AGENDA

REGULAR MEETING

CYPRESS CITY COUNCIL
DATE
TIME - Closed Session / Workshop
TIME - General Session
www.cypressca.org Council Chambers
5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.

CALL TO ORDER
TIME
Executive Board Room

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District

ORAL COMMUNICATIONS ON CLOSED SESSION / WORKSHOP ITEMS
(Limited to 30 minutes and three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on closed session/workshop items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

CLOSED SESSION / WORKSHOP

RECONVENE
TIME
Council Chambers

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
DATE | Page 2

PLEDGE OF ALLEGIANCE

INVOCATION

REPORT OF CLOSED SESSION / WORKSHOP
City Manager/City Attorney

PRESENTATIONS

ORAL COMMUNICATIONS ON AGENDA ITEMS
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. P lease follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing inperson comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

CONSENT CALENDAR
All matters listed on the Consent Calendar are approved with one motion unless a Council Member requests further discussion of an item.

PUBLIC HEARINGS
(Three minutes per speaker)
The public may address the City Council on public hearing items prior to any action taken.

Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. P lease follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first.

NEW BUSINESS

ITEMS REMOVED FROM THE CONSENT CALENDAR

ITEMS FROM COUNCIL MEMBERS
DATE | Page 3

ORAL COMMUNICATIONS ON ITEMS NOT ON THE AGENDA
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.)

WORKSHOP RECOMMENDATION
The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

CITY COUNCIL WORKSHOP PREFERENCE
The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. P lease follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES,

AND REMARKS

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION

CITY MANAGER REMARKS

ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, MONTH DAY, YEAR, beginning at 5:30 P.M. in the Executive Board Room.

I hereby certify, under penalty of perjury under the laws of the State of California that the foregoing Agenda was posted on the City Hall bulletin board and the City’s website not less than 72 hours prior to the meeting. Dated this DAY of MONTH, YEAR.

Alisha Farnell, City Clerk
DATE | Page 4

PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:

1. Attend In-Person. First-come, first-served seating is available in the Council Chambers.

All attendees must be free of any symptoms associated with contagious illnesses.

2. Attend Virtually via Webinar.

Follow this link: https://attendee.gotowebinar.com/register/6682541831096695382.

Advance registration is recommended.

WORKSHOP RECOMMENDATION
The public may address the City Council virtually during Oral Communications on Agenda Items/Public Hearings. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council.

Upon clicking the ‘hand raise’ button, please unmute your microphone and wait for the Mayor/City Clerk to call on you.

CITY COUNCIL WORKSHOP PREFERENCE
The public may address the City Council virtually during Oral Communications on Agenda Items/Public Hearings/Oral Communications on Items Not on the Agenda. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the ‘hand raise’ button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise = Unmute

3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item.

4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive.

5. Listen to the Meeting. Listen-only teleconferencing is available by calling (213) 929-4212 and entering Access Code 393-665-422. No registration or audio pin is necessary.

INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers that is available from the City Clerk.

DATE | Page 5

AMERICANS WITH DISABILITIES ACT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 9.

FROM: Peter Grant, City Manager
DATE: 03/13/2023
SUBJECT: Receive an Update from the City Manager and Provide Direction Regarding the Civility, Conduct, Ethics and Governance Policy

RECOMMENDATION
Receive an update on the Civility, Conduct, Ethics and Governance Policy and provide direction.

DISCUSSION
The City Manager will provide a verbal update on the Civility, Conduct, Ethics and Governance Policy.

BUDGET IMPACT
None.

LEGAL REVIEW
None.

APPROVED BY: Peter Grant, City Manager
Attachments
2023 CCEG Policy

CITY OF CYPRESS

CIVILITY, CONDUCT, ETHICS AND GOVERNANCE POLICY
Adopted February 13, 2023
City Council
Anne Hertz-Mallari, Mayor
Scott Minikus, Mayor Pro Tem
David Burke, Council Member
Frances Marquez, Council Member
Bonnie Peat, Council Member
Civility, Conduct. Ethics and Governance Policy

SIGNATURE PAGE
We have reviewed and agree to follow the Civility, Conduct, Ethics and Governance Policy in order to support a positive and productive working relationship among the Cypress City Council, City Manager, City staff, and the community. We shall review the Policy annually.
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'1.Yd eYA/
David Burke, Council Member
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Adopted February 13, 2023
Frances Marquez, Council Member
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Civility, Conduct. Ethics and Governance Policy
3 Adopted February 13, 2023

CONTENTS
SIGNATURE PAGE........................................................................................................ 2 PURPOSE....................................................................................................................... 4 MISSION STATEMENT .................................................................................................. 6 VISION STATEMENT ..................................................................................................... 6 CORE VALUES/GUIDING PRINCIPLES........................................................................ 6 CIVILITY & CONDUCT PROTOCOLS ........................................................................... 7 GOVERNANCE PROTOCOLS....................................................................................... 8 CODE OF ETHICS........................................................................................................ 10 ENFORCEMENT OF THE POLICY FOR COUNCIL MEMBERS................................. 11 ADDRESSING THE CITY COUNCIL IN A PUBLIC MEETING.................................... 12 ENFORCEMENT OF THE POLICY FOR MEMBERS OF THE PUBLIC...................... 14 Civility, Conduct. Ethics and Governance Policy
4 Adopted February 13, 2023

PURPOSE
The City of Cypress is committed to the democratic process, individual rights of expression, robust debate, and tolerance for disparate views. Adopting a civility, conduct, ethics and governance policy that establishes rules of decorum and principles of civility applicable to all public meetings and in all interactions in the workplace helps ensure that civic engagement and local democracy continue to flourish in Cypress.

The Civility, Conduct, Ethics and Governance Policy (the Policy) is intended to promote mutual respect, civility, and orderly conduct among elected and appointed City officials, City staff, and our community. The Policy is not intended to deprive any person of his/her right to freedom of expression, but to promote, to the extent possible and reasonable, open dialogue and positive communications while discouraging intimidating, demeaning, volatile, hostile or aggressive actions.

In order to safeguard participatory democracy in Cypress, all elected officials, appointed officials and City employees are expected to adhere to the standards of conduct established in the Policy.

The Policy is a framework for effective governance and involves ongoing discussions and agreements about unity of purpose, roles, responsibilities, norms and protocols that enable the City Council and City Management team to continue to perform its responsibilities in a way that best benefits Cypress.

The City Council and City Management must function together as a governance leadership team to effectively serve our community. Agreed-upon behaviors and operating protocols support consistent behaviors and actions among team members. The Policy ensures a positive, productive working relationship among Council Members, the City Manager, City staff, and our community. The Policy is developed for, and by, the governance team and may be modified as needed.

The Policy shall be:
• Signed by Council Members and posted on the City website. • Signed by Commissioners.
• Provided to candidates for election to the City Council and reviewed in City Council candidate orientations.
• Provided to applicants for appointment to commissions. • Reviewed by the City Council annually for self-evaluation, discussion, and revision (if appropriate) as a new business item.
• Reviewed by the City Council for self-evaluation, discussion, and revision (if appropriate) as a new business item within 60 days of new member joining the City Council or the appointment of a new City Manager or City Attorney.

Civility, Conduct. Ethics and Governance Policy
5 Adopted February 13, 2023
For the purposes of this Policy, “Mayor” refers to the chair of any public meeting or meeting of a City Council authorized Commission, Board or Subcommittee and “City Council” also refers to all Commissions, Board or Subcommittees.

Civility, Conduct. Ethics and Governance Policy
6 Adopted February 13, 2023

MISSION STATEMENT
The City of Cypress, in partnership with the community, sustains and enhances our safe, attractive and quality environment in which to live, work and play.

VISION STATEMENT
Cypress, an engaged and diverse community, will honor the past and embrace sustainable growth for families and businesses to prosper.

CORE VALUES/GUIDING PRINCIPLES
The City of Cypress values…
Integrity
Accountability
Transparency
Fiscal prudence
Teamwork
Responsiveness to the community
Civility, Conduct. Ethics and Governance Policy
7 Adopted February 13, 2023

CIVILITY & CONDUCT PROTOCOLS
In interactions with each other, City staff and the community, Council Members will:

C1. Be respectful; especially when there is disagreement.

C2. Be honest and truthful.

C3. Treat each other and everyone with courtesy and refrain from behavior that is contrary to this Policy or derogatory comments; and refrain from inciting such behavior or derogatory comments.

C4. Make our community feel welcome; and strive to make people feel heard by listening carefully, asking clarifying questions, and seeking to understand.

C5. Role model good leadership by being professional, demonstrating effective leadership for our community, and adhering to this Policy.

C6. Confront challenging topics directly and resolve conflicts directly.

C7. Keep an open mind; be willing to change views with new information, data, etc.

C8. Be accountable and responsible for their actions and words, even when it is uncomfortable to do so. This includes apologizing when a Council Member’s behavior falls short of the Policy’s aspirational standards.

C9. Be open to constructive feedback.

C10. Present problems in a way that promotes discussion and resolution.

C11. Credit others’ contributions to moving our community’s interests forward.

C12. Treat City staff professionally and refrain from publicly criticizing employees.

C13. Assume good intentions and not pre-judge others.

C14. Debate the facts of the situation and avoid personalities and personal attacks.

C15. Endeavor to resolve interpersonal issues between Council Members outside of a City Council meeting and not permit interpersonal issues to impact the governance team.

C16. Explain disagreement in a way that focuses on the merits of an issue and recognizes that reasonable people of differing interests/good intentions can disagree on what is best for our community.

C17. Act in a manner that reflects the belief that Council Members, City staff and others who serve the City are on the same team in service to our community, even though we have different roles.

C18. Fact-check information with colleagues, the City Manager, the City Attorney and others.

C19. Make themselves available for one-on-one conversations about the values in this Policy.

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GOVERNANCE PROTOCOLS
To promote a positive governance team culture, Council Members will:

G1. Prepare for and engage in meetings.

G2. Debate the merits of decisions with fellow Council Members.

G3. Make decisions based on their sense of our community’s best interests.

Remain mindful of the nonpartisan nature of city, county, school and judicial offices provided for in California’s Constitution.

G4. Work collaboratively to improve Cypress’ quality of life and promote our community’s best interests.

G5. Consider the larger picture and gather community input to make the best decision.

G6. Consider the short-, medium-, and long-term effects of decisions.

G7. Be prepared to make unpopular decisions when our community’s best interests requires it.

G8. Attempt to build consensus through dialogue. When this is not possible, the majority vote shall prevail and the majority shall show respect for the opinion of the minority.

G9. Be fair, impartial, and unbiased when voting on quasi-judicial actions and provide fair and equal treatment for all persons and matters.

G10. Explain the official positions of the City to the best of their ability when authorized to do so.

G11. Be clear in stating personal views and make it clear that those views may not represent the City’s position.

G12. Do not commit the City to an action/position without City Council or City Manager approval.

G13. Preserve order and decorum during meetings.

G14. Keep comments clear, concise, and on-topic to maximize opportunities for all to express themselves.

G15. Alert the City Manager or City Attorney in advance when planning to ask questions about an agenda item so City staff can be prepared to provide the most complete answer to inform the City Council and our community.

G16. Act on the understanding that Council Members are part of a group decisionmaking process and that the City Manager and City Attorney take direction from City Council collective action.

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G17. Speak directly to the City Manager in a timely manner about concerns about City operations, City staff analyses, or City staff performance.

G18. Support the City Manager’s efforts to implement City Council policy decisions through the City’s administrative service.

G19. Understand that City staff’s role is to provide objective information and analysis to inform the decision-making process within the resources that they have available, even if this information and analysis do not support the decision an individual Council Member believes is best.

G20. Work through the City Manager on matters that involve another public agency or City contractor.

G21. Participate in regular educational activities to enhance understanding of a wide variety of issues; including completing all State or City-required training in timely manner.

G22. Use the Strategic Planning process to propose new programs and policies.

G23. Place clear and realistic demands on City staff resources and time.

G24. Read their City emails at least three times per week.

G25. Read all weekly reports before the next one is distributed.

G26. Respond to notices and event RSVP deadlines. If no response is received, City staff will assume that the Council Member will not attend.

G27. Respond to inquiries and requests for feedback/review by the established deadline.

G28. Start and end meetings on time, work from an agenda, and be present, attentive, and prepared.

G29. Attend, and actively participate in, all meetings of organizations, boards and committees to which a Council Member is appointed by the City Council. If a Council Member cannot attend a meeting, they shall immediately alert the alternative representative, Mayor and City Manager.

G30. Adhere to the Brown Act, maintain confidentiality, and only disclose confidential information when a majority vote of the City Council has authorized such disclosure.

G31. Refrain from texting and the use of social media during public meetings, except in the case of urgent need or emergency.

G32. Use the speaker sequencing system to inform the Mayor of their wish to speak and wait to be acknowledged before speaking.

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CODE OF ETHICS
The following principles shall constitute the Cypress Code of Ethics, applicable to all members of the City Council. Council Members entering office shall sign a statement affirming they read and understood the Code of Ethics. In addition, this Code of Ethics shall be periodically reviewed and updated by the City Council:

E1. Act in the public interest: Recognizing that stewardship of the public interest must be their primary concern, Council Members will work for the common good of the community and not for any private or personal interest, and they will assure fair and equal treatment of all persons, claims and transactions coming before the City Council.

E2. Comply with the law: Council Members shall comply with the laws of the nation, the State of California and the City of Cypress in the performance of their public duties. These laws include, but are not limited to: the United States and California Constitutions; the Charter; the Municipal Code; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government. Council Members shall also comply with all applicable City policies and procedures.

E3. Conduct of Council Members: The professional and personal conduct of Council Members must be above reproach and should avoid even the appearance of impropriety. Council Members shall refrain from abusive conduct, personal charges or verbal attacks upon the character of other members of the City Council, City staff or public.

E4. Respect for process: Council Members shall perform their duties in accordance with the processes and rules of order established by the City Council governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the City Council by City staff.

E5. Incompatible employment: No Council Member, City employee or other public official shall engage in or accept private employment, or render services for private interests, when such employment or service is incompatible with the proper discharge of his/her official duties or would tend to impair his/her independence of judgment or action in the performance of his/her official duties.

E6. Use of public property: No Council Member or City employee shall request or permit the use of City owned vehicles, equipment, materials or property for personal convenience or profit, except when such services are available to the public generally, and in the same manner as available to the public, or are provided as City policy for the use of such official in the conduct of official business. No official shall use the time of any City employee during working hours for personal purposes.

E7. Contracts with City: Council Members, City employees, or public officials shall not have a financial interest in any business transaction, or contract with the Civility, Conduct. Ethics and Governance Policy
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City, or in the sale of real estate, materials, supplies or services to the City, except as permitted in the conflict of interest statutes of the state.

E8. Disclosure of interest in legislation: A Council Member who has a financial or other private interest in any legislation shall disclose on the records of the City Council or other appropriate authority the nature and extent of such interest.

E9. Conflict of interest: In order to assure their independence and impartiality on behalf of the common good, Council Members shall not use their official positions to influence government decisions in which they have a material financial interest. In accordance with the law, Council Members shall disclose investments, interests in real property, sources of income and gifts; and abstain from participating in deliberations and decision-making where conflicts, as determined under applicable laws, may exist. Council Members should endeavor to consult with the City Attorney before any Council meeting to allow an evaluation by the City Attorney of any potential conflict.

E10. Confidential information: Council Members shall respect the confidentiality of information concerning the property, personnel or affairs of the City. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial or other private interests.

E11. Advocacy: When representing the City while serving on or appearing before other government agencies or in court, Council Members shall represent the official policies or positions of the City Council to the best of their ability when designated as delegates for this purpose. When representing the City while serving on or appearing before other government agencies or in court, Council Members shall advocate policies that are in the best interest of the City over their own personal interests. When presenting their individual opinions and positions, Council Members shall explicitly state they do not represent the City Council or the City, and shall not allow the inference that they do.

E12. Positive workplace environment: Council Members shall support a positive and constructive workplace environment for City employees and for citizens and businesses dealing with the City. Council Members shall recognize their special role in dealings with City employees and not provide direction to City staff in violation of the City Charter.

ENFORCEMENT OF THE POLICY FOR COUNCIL MEMBERS
The Policy establishes guiding principles for appropriate conduct and behavior and sets forth the expectations of Council Members. The Policy establishes a process and procedure that:
• Allows the community, Council Members, and City staff to report Policy violations or other misconduct.

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• Provides guidelines to evaluate Policy violations or other misconduct and implement appropriate disciplinary action.

The City Council may discipline Council Members who violate the Charter, the Municipal Code, the Policy, or engage in other misconduct. In determining the sanction imposed, the following factors may be considered:
• Nature of the violation.
• Prior violations by the same individual.
• Other factors which bear upon the seriousness of the violation.

At the discretion of the City Council, sanctions may be imposed for violating the Charter, the Municipal Code, the Policy, or engaging in other misconduct. These sanctions may be applied individually or in combination. They include, but are not limited to:

Admonishment
A warning to the City Council about a particular action/behavior that violates City policy.

Direction to Correct
Direction to an individual Council Member to correct the result of a particular action/behavior that violates law or City policy.

Informal Reprimand
Reprimand to an individual Council Member when a particular action/behavior (or set of actions/behaviors) violates law or City policy, but is considered by the City Council to be not sufficiently serious to require censure.

Revocation of Special Privileges
Revocation of a Council Member's committee assignments, regional boards and commissions, and community-generated board/committee appointments; suspension of official travel, conference participation, access to a City credit card, City Council salary, stipends, and ceremonial titles.

Censure
An official City Council reprimand of a Council Member. The Municipal Code establishes the censure process.

ADDRESSING THE CITY COUNCIL IN A PUBLIC MEETING
Oral Communications are an opportunity for the City Council to hear from the public and is not the time for a dialogue between the City Council and the public. Council Members make take note of comments or questions for follow-up, and at the conclusion of Oral Communications, and upon recognition by the Mayor, may pose those questions to City Civility, Conduct. Ethics and Governance Policy
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staff. If the Mayor perceives, or is alerted by another Council Member, of a substantial factual issue with a member of the public’s comments, the Mayor may ask the City Manager or City Attorney for an immediate clarification at the end of the speaker’s comments.

Generally, if a matter presented during Oral Communications requires follow-up, it shall be referred to the City Manager, and if the City Council determines that action is required, the item may be placed on a future agenda following established processes.

To ensure the highest standard of respect and integrity during public meetings, attendees should:

P1. Address all comments to the City Council as a whole and not to any individual member.

P2. Treat everyone courteously.

P3. Listen to City officials and other community members respectfully.

P4. Exercise self-control and avoid threats and personal attacks against anyone.

P5. Give open-minded consideration to all viewpoints.

P6. Focus on issues and avoid personalizing debate.

P7. Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions and allow all members of the public to speak without intimidation or interruption.

P8. Not engage in disorderly or boisterous conduct that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting.

P9. Obey any lawful order of the Mayor to enforce this Policy.

P10. Honor efforts by the Mayor to focus discussion on current agenda items.

P11. Show respect for facilities that host public meetings, by avoiding acts that may damage the facility or its equipment/furniture and not bring food or beverages (other than water) to public meetings.

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ENFORCEMENT OF THE POLICY FOR MEMBERS OF THE PUBLIC
The Mayor shall be responsible for maintaining the decorum and civility at public meetings and enforcing this Policy in a uniform and even-handed manner. The Mayor may intervene to ensure that Council Members do not interrupt members of the public while speaking.

In the event that any member of the public breaches this Policy in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a public meeting, the Mayor shall order that person to cease the offending conduct.

If any member of the public continues to breach the Policy in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a public meeting following an order from the Mayor to cease the offending conduct, the Mayor may order that person to leave the public meeting and may engage the efforts of law enforcement as necessary to carry out the order.

If a member of the public acts abusively towards a City employee outside of a public meeting but in the workplace, the City will issue an oral warning. If a member of the public does not improve his/her behavior in response to a warning, the City will require the abusive individual to leave the premises.

The above-described remedies for compliance with this Policy are not exclusive and shall not preclude the application or use of other remedies provided by State law or the Municipal Code.

Cypress City CouncilMarch 13, 2023

Cypress City Council
March 13, 2023