Agenda packet — Cypress City Council, April 10, 2023 (part 3 of 3)

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2013 239.753 238.015 239.995 239.043 239.346 239.223 238.920 239.219 239.611 239.940 238.677 238.742 239.207 239.229 239.185 2014 241.059 - 242.491 242.437 243.362 243.528 243.727 243.556 243.623 243.341 241.753 240.475 242.434 242.122 242.7462015 241.297 239.724 243.738 243.569 246.093 245.459 247.066 246.328 245.431 245.812 245.711 245.357 244.632 243.313 245.9512016 247.113 - 247.873 248.368 249.554 249.789 249.784 249.700 250.145 251.098 250.185 250.189 249.246 248.309 250.1842017 253.815 252.373 254.525 254.971 255.674 255.275 256.023 256.739 257.890 258.883 259.135 259.220 256.210 254.439 257.9822018 263.012 261.235 264.158 265.095 266.148 265.522 266.007 266.665 268.032 269.482 268.560 267.631 265.962 264.195 267.7302019 269.608 269.468 271.311 273.945 274.479 274.380 274.682 274.579 276.054 278.075 277.239 275.553 274.114 272.199 276.0302020 278.657 277.755 276.589 275.853 276.842 278.121 279.899 280.116 279.366 279.947 280.102 279.560 278.567 277.303 279.8322021 281.347 280.178 282.648 285.808 287.620 289.218 290.890 291.333 292.209 294.961 296.790 297.925 289.244 284.470 294.0182022 302.164 301.209 306.679 308.302 310.649 314.072 313.415 313.608 315.033 317.014 314.633 312.601 310.782 307.179 314.3842023 317.571 318.591 COLLECTION CHANGE 15.407
PERCENT 5.10%CAP TIER ONE 3.50%ALLOWABLE 100% 3.50%ALLOWABLE OVER CAP:
85% 1.60% 1.36%
TOTAL CPI 4.86% CART SERVICE ORGANICS BIN SERVICE GW
GREENWASTE/ CHANGE 15.407ORGANICS PERCENT 5.10%
CAP TIER ONE 5.00%ALLOWABLE 100% 5.00%ALLOWABLE OVER CAP:
85% 0.10% 0.08%
TOTAL CPI 5.08% CART SERVICE ORGANICS BIN SERVICE GW

DISPOSAL
DISPOSAL OLD 36.09DISPOSAL NEW 38.34CHANGE 2.25PERCENT 6.23% CART SERVICE OTHER SERVICE CHANGE 15.407 OTHER SERVICES
PERCENT 5.10%CAP TIER ONE 3.50%ALLOWABLE 100% 3.50%ALLOWABLE OVER CAP:
85% 1.60% 1.36%
TOTAL CPI 4.86%

MAXIMUM RESIDENTIAL
A. RESIDENTIAL CART SERVICE – One 96-gallons capacity each: refuse, recycling, and green waste carts – weekly collection; billing provided by City billing Agent. 23.32 Per Month B. Additional Refuse Cart(s) – Each. 6.88 Per Month 1 X 2 X 3 X 4 X 5 X 6 X Extra Dump C. Additional Green Waste Cart(s) – Each after first 2. 34.43 Per Month 2 Cubic Yards 150.17 259.05 345.92 432.80 516.88 602.00 58.93 D. First Additional Green Waste Cart and All Additional Recycling Carts will be free of charge. No Charge 3 Cubic Yards 162.04 268.11 366.81 461.09 552.43 648.18 58.93 E. Cart Delivery (addition, removal or exchange) beyond two (2) per type per customer. 34.43 Per Trip 4 Cubic Yards 222.04 362.41 440.28 516.67 594.51 694.85 58.93 F. Cart Replacement Due to Customer Damage. 68.84 Per Event Locking Bin Fee 22.25 29.66 37.07 44.48 51.90 59.32 58.93 G. On-Call Bulky Waste / E-Waste (Up to two (2) items per year.) No Charge 96 Gal Cart 29.46 n/a n/a n/a n/a n/a 14.73 H. On-Call Bulky Waste / E-Waste (beyond two (2) per year.) 68.84 Per item I. Annual Holiday Tree Collection No Charge
J. Cart Roll-Out Service – Incremental Charge (in addition to base charge in line A). 34.43 Per Month 1 X 2 X 3 X 4 X 5 X 6 X Extra Dump
3 Cubic Yards 121.53 201.08 275.11 345.82 414.32 486.14 45.05 96 Gal Cart 22.10 n/a n/a n/a n/a n/a 15.02

ITEM MAXIMUM COMMERCIAL ROLL-OFF BOX & COMPACTOR SERVICE A. Roll-Off Box or Compactor Service up to 6 Tons 620.34 Per PullB. Roll-Off C&D Service Up to 6 Tons 801.65 Per PullC. C&D MRF Fee 65.17 Per Ton 1 X 2 X 3 X 4 X 5 X 6 X D. Daily Rental (After 7 days with no dump) 13.71 Per Day 2 Cubic Yards 294.63 515.60 692.37 883.88 1,031.20 1,178.51 E. Dead Run No Charge 0 3 Cubic Yards 324.09 530.33 736.57 920.71 1,104.85 1,296.36 F. Overload Container 49.76 Per Ton 4 Cubic Yards 353.56 545.06 780.76 957.54 1,178.51 1,414.21 0 Locking Bin Fee 22.25 29.66 37.07 44.48 51.90 59.32

ITEM MAXIMUM TEMPORARY BIN SERVICE
A. 3-Yard Bin: Delivery and Removal ( 1st Dump included) 164.51 1 X 2 X 3 X 4 X 5 X 6 X B. 3-Yard Bin: Additional Dump 68.55 Each Dump 2 Cubic Yards 101.60 130.51 211.64 304.79 355.58 406.38 C. Dead Run 13.71 3 Cubic Yards 111.75 169.32 253.98 338.64 380.98 440.24 D. Daily Rental (After 7 days with no dump) 6.86 Per Day 4 Cubic Yards 152.38 253.98 304.79 372.50 423.31 465.63 Locking Bin Fee 22.25 29.66 37.07 44.48 51.90 59.32 96 Gal Cart 89.28 n/a n/a n/a n/a n/a

ITEM OTHER SERVICES
A. On-Call Bulky Waste – Commercial Premises 75.08 Per ItemB. On-Call Bulky Waste / E-Waste – Multi-Family Premises (Up to two (2) items per year.) No Charge 1 X 2 X 3 X 4 X 5 X 6 XC. On-Call Bulky Waste / E-Waste – Multi-Family Premises (Beyond two (2) items per year.) 75.08 Per Item 2 Cubic Yards 206.37 355.96 475.35 594.70 710.23 827.21 D. On-Call E-Waste & U-Waste Collection & Recycling – Commercial & Multi-Family Premises 75.08 Per Item 3 Cubic Yards 222.67 368.40 504.03 631.55 759.09 890.66 E. Household Hazardous Waste Collection – Multi-Family Premises 75.08 Per Item 4 Cubic Yards 305.11 497.98 604.99 709.95 816.93 954.79 F. Emergency Service 75.16 Per Hour 96 Gal Cart 107.12 198.17 289.22 380.28 471.33 n/a G. Maximum Late Fee 7.19% Per Annum 70 Gal Cart 101.92 188.89 275.30 361.72 448.13 n/a H. Bin Washing Service beyond Once a Year No Charge
Container Size
Pickups per Week

MAXIMUM RATES MAXIMUM MONTHLY COMMERCIAL & MULTI-FAMILY SOLID WASTE SERVICE RATES Container Size
Pickups per Week

MAXIMUM MONTHLY COMMERCIAL SOURCE-SEPARATED RECYCLING SERVICE RATES

MAXIMUM RATES MAXIMUM MONTHLY COMMERCIAL & MULTI-FAMILY ORGANIC WASTE SERVICE RATES Container Size
Pickups per Week

MAXIMUM RATES

MAXIMUM MONTHLY COMPACTOR SERVICE RATES
Container Size Pickups per Week

MAXIMUM MONTHLY COMMERCIAL & MULTI-FAMILY GREEN WASTE SERVICE RATES

MAXIMUM RATES
Container Size Pickups per Week
Residential Consumer Price Index Rate Adjustment Calculations Rate
Component
Maximum Allowed
Percentage
Change
Component
Weighting
Total
Weighted
Change
Collection Service 4.86% 46% 2.24%
Disposal 6.23% 37% 2.31%
Green Waste 5.08% 17% 0.86%
Total Adjustment 5.41%
*For further details see the March 14, 2023 Valley Vista Services rate adjustment letter.

This does not include the 1.5% city compliance fee.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 13.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 04/10/2023
SUBJECT: Receive and File the Single Audit Report for the Fiscal Year Ended June 30, 2022

RECOMMENDATION
Receive and File the Single Audit Report for the Fiscal Year Ended June 30, 2022.

DISCUSSION
In addition to an annual financial audit, all entities that expend $750,000 or more in Federal funding are required to undergo a more detailed audit (called a single audit) by an independent auditor to confirm the funds are expended in accordance with the appropriate guidelines. For the fiscal year ended June 30, 2022, the Office of Management and Budget approved special audit rules for ARPA funds, which allow an alternative single audit focused on compliance with ARPA rules, rather than the more comprehensive single audit typically required.

The attached single audit was prepared by the City's auditors, Lance, Soll & Lunghard, LLP.

The result of the single audit for the year ended June 30, 2022 was a clean opinion, finding the City complied in all material aspects with the applicable compliance requirements.

During FY 2021-22, the City received $12.6 million of Federal funding, including $11.7 million from the ARPA Coronavirus State and Local Fiscal Recovery Funds program.

Expenditures of Federal Awards (FY 2021-22)
Purpose Amount
American Rescue Plan Act
Coronavirus State and Local Fiscal Recovery
Funds $11,717,000
Meal Gap Grant $105,000
Supplemental Sick Leave Credits $63,975
SUBTOTAL AMERICAN RESCUE PLAN ACT $11,885,975
Other Federal Expenditures
Department of Justice/Department of Treasury -
Equitable Sharing (Police Department Uses) $522,427
Community Development Block Grant - Housing
Rehabilitation $81,517
Department of Transportation Police
Checkpoint Grant $60,537
Other law enforcement uses $13,779
SUBTOTAL OTHER FEDERAL EXPENDITURES $678,260
TOTAL $12,564,235
Expenditures of Federal Awards (FY 2021-22)
BUDGET IMPACT
Sufficient amounts are budgeted in the General Fund to pay for the audit.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Single Audit Report for the Fiscal Year Ended June 30, 2022

1611 E. Fourth Street, Suite 200
Santa Ana, CA 92701
(714) 569-1000
203 N. Brea Blvd, Suite 203
Brea, CA 92821
(714) 672-0022
21 Waterway Avenue, Suite 30089
The Woodlands, TX 77380
(936) 828-4587
2151 River Plaza Dr., Suite 150
Sacramento, CA 95833
(916) 503-9691
24422 Avenida de la Carlota, Suite 275
Laguna Hills, CA 92653
(949) 829-8299
www.lslcpas.com
INDEPENDENT ACCOUNTANT’S REPORT
To the Honorable Mayor and Members of the City Council
City of Cypress, California
We have examined the City’s compliance with the compliance requirements “activities allowed or unallowed” and “allowable cost/cost principles” (the specified requirements) as described in Part IV “Requirements for an Alternative Compliance Examination Engagement for Recipients That Would Otherwise be Required to Undergo a Single Audit or Program-Specific Audit as a Result of Receiving Coronavirus State and Local Fiscal Recovery Funds” of the CSLFRF section of the 2022 OMB Compliance Supplement (referred to herein as “Requirements for an Alternative CSLFRF Compliance Examination Engagement”) during the year ended June 30, 2022. Management of the City is responsible for the City’s compliance with the specified requirements. Our responsibility is to express an opinion on the City’s compliance with the specified requirements based on our examination.

Our examination was conducted in accordance with attestation standards established by the AICPA; the standards applicable to attestation engagements contained in Government Auditing Standards, issued by the Comptroller General of the United States; and in the “Requirements for an Alternative CSLFRF Compliance Examination Engagement.” Those standards and requirements require that we plan and perform the examination to obtain reasonable assurance about whether the City complied, in all material respects, with the specified requirements referenced above. An examination involves performing procedures to obtain evidence about whether the City complied with the specified requirements. The nature, timing, and extent of the procedures selected depend on our judgment, including an assessment of the risks of material noncompliance, whether due to fraud or error. We believe that the evidence we obtained is sufficient and appropriate to provide a reasonable basis for our opinion.

We are required to be independent and meet our other ethical responsibilities in accordance with relevant ethical requirements relating to the engagement.

Our examination does not provide a legal determination on the City’s compliance with specified requirements.

In our opinion, the City complied, in all material respects, with the specified requirements referenced above during the year ended June 30, 2022.

Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we are required to report all deficiencies that are considered to be significant deficiencies or material weaknesses in internal control; fraud, and noncompliance with provisions of laws, regulations, contracts or grant agreements that have a material effect on the City’s compliance with the specified requirements and any other instances that warrant the attention of those charged with governance. We are also required to obtain and report the views of responsible officials concerning the findings, conclusions, and recommendations, as well as any planned corrective actions. We performed our examination to express an opinion on the City’s compliance with the specified requirements and not for the purpose of expressing an opinion on the internal control over the specified requirements or on compliance and other matters; accordingly, we express no such opinions. The results of our tests disclosed no matters that are required to be reported under Government Auditing Standards.

To the Honorable Mayor and Members of the City Council
City of Cypress, California
Intended Purpose
The purpose of this examination report is solely to express an opinion on whether the City complied, in all material respects with the specified requirements referenced above during the year ended June 30, 2022.

Accordingly, this report is not suitable for any other purpose.

Brea, California
March 9, 2023
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 14.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 04/10/2023
SUBJECT: Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of March 11, 2023 through March 24, 2023

RECOMMENDATION
Receive and file the attached payment register summarized below for the period of March 11, 2023 through March 24, 2023:

Electronic Funds Transfers 12806 through 12890
Warrants 61950 through 62069
Payroll Transfers W1498

DISCUSSION
Payments to vendors for goods and services received and/or rendered are initiated and approved by the requesting department in accordance with proper purchasing guidelines.

Processing of these payments occurs centrally in the City's Finance Department with payments issued bi-weekly. A register listing of these payments is then presented to the City Council. This register also includes any Electronic Funds Transfers (EFT), outgoing payroll transfers or wires issued since the previous register was presented to the City Council.

Voided Payments (if any) are also identified.

All payments are processed on the City's financial management software system. This system generates a payment batch register, sorted by warrant number (or EFT/Wire number), and presents the invoice amount and a description of the payment issued.

BUDGET IMPACT
Total warrants, transfers, and wires issued (net of any voided payments) during the period of March 11, 2023 through March 24, 2023 are $2,617,454.80.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Payment Register for the Period 03-11-23 through 03-24-23 EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount 12806 1178 - UNION BANK $ (32.28)
Credit/Pens(2)/SS 12/5 0429 3/7/23 $ (32.28)
12807 1178 - UNION BANK $ 50.00
Gift Card(1)/Italia's Pizza Kitchen/Americana Awards Basket 1/16 0429(A) 3/7/23 $ 50.00 12808 1178 - UNION BANK $ 435.09
Room Rental/Food/City Council Special Meeting 1/23 0429(B) 3/7/23 $ 435.09 12809 1178 - UNION BANK $ 100.00
Sub/Mailchimp Email Distribution/Admin 1/23 0429(C) 3/7/23 $ 100.00 12810 1178 - UNION BANK $ 850.00
Reg/Matt Ward Exploring On Fundraiser(1 Table) 3/10 0429(D) 3/7/23 $ 850.00 12811 1178 - UNION BANK $ 462.46
Hotel/League of CA Cities New Council Members Conf/PG 2/1-2/3 0429(E) 3/7/23 $ 462.46 12812 1178 - UNION BANK $ 71.64
Copy Paper(10 Rms)/Admin/Returned 2/2 0429(F) 3/7/23 $ 71.64 12813 1178 - UNION BANK $ 11.98
Bottled Water(80)/Council Meetings 2/3 0429(G) 3/7/23 $ 11.98 12814 1178 - UNION BANK $ 9.69
Supplies/OC City Manager Assoc Event/Returned 2/8 0429(H) 3/7/23 $ 9.69 12815 1178 - UNION BANK $ 340.70
Imprinted Shirts(6)/Council Members BP & FM & DB 2/13 0429(I) 3/7/23 $ 340.70 12816 1178 - UNION BANK $ 19.99
Sub/Dropbox/Shared Access Storage 2/8-3/8 0429(J) 3/7/23 $ 19.99 12817 1178 - UNION BANK $ 14.00
Supplies/Teen Program 1/14 0547 3/7/23 $ 14.00
12818 1178 - UNION BANK $ 713.19
Reg/Training/National Notary Assoc/AF 2/6 0635 3/7/23 $ 713.19 12819 1178 - UNION BANK $ 155.00
Reg/Women In Leisure Leadership Conf/SG & AT & AC & LM & CP 2/7 1313 3/7/23 $ 155.00 12820 1178 - UNION BANK $ 120.00
Reg/CA Park & Rec Society Staff Training(6) 1/26 1313(A) 3/7/23 $ 120.00 12821 1178 - UNION BANK $ 50.59
Wireless Computer Mice(5)/Sr Center 1/25 1313(B) 3/7/23 $ 50.59 12822 1178 - UNION BANK $ 85.24
Day Planner(1)/Calculator(1)/Sr Center 1/26 1313(C) 3/7/23 $ 85.24 12823 1178 - UNION BANK $ 17.98
Food/Playground/Kids Night Out 1/19 1857 3/7/23 $ 17.98 12824 1178 - UNION BANK $ 12.92
Supplies/Teen Program 1/19 1857(A) 3/7/23 $ 12.92
12825 1178 - UNION BANK $ 41.96
Food/Playground/Kids Night Out 1/20 1857(B) 3/7/23 $ 41.96 12826 1178 - UNION BANK $ 13.99
Food/Playground/Kids Night Out 1/20 1857(C) 3/7/23 $ 13.99 City of Cypress
Payment Register
03/11/23-03/24/23

Page 1 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
12827 1178 - UNION BANK $ 30.16
Supplies/Teen Program 2/7 1857(D) 3/7/23 $ 30.16
12828 1178 - UNION BANK $ 257.53
PD Canine Muzzle(1)/Bono 1/31 2173 3/7/23 $ 257.53
12829 1178 - UNION BANK $ 83.72
PD Dog Food(1 Bag)/Bono 2/8 2173(A) 3/7/23 $ 83.72
12830 1178 - UNION BANK $ 60.00
Software Maint/IT Data Center 1/13/23-1/12/24 2886 3/7/23 $ 60.00 12831 1178 - UNION BANK $ 116.34
Memory Modules(2)/IT Data Center 2/1 2886(A) 3/7/23 $ 116.34 12832 1178 - UNION BANK $ 268.30
Audio-Visual ClickShare Button(1)/Council Chambers 2/10 2886(B) 3/7/23 $ 268.30 12833 1178 - UNION BANK $ 13.90
PD Phone Charger(1)/Court Liaison 1/17 2957 3/7/23 $ 13.90 12834 1178 - UNION BANK $ 50.00
PD Dues/CA Assoc for Property & Evidence/CB 2023 2957(A) 3/7/23 $ 50.00 12835 1178 - UNION BANK $ 497.35
PD External Hard Drives(5)/Flash Drives(30)/Investigations 1/26 2957(B) 3/7/23 $ 497.35 12836 1178 - UNION BANK $ 94.58
W/C Dispatch Headset(1)/CM 1/23 3874 3/7/23 $ 94.58
12837 1178 - UNION BANK $ 20.70
W/C Postage/Police Officer Standards & Training Tests 1/19 3874(A) 3/7/23 $ 20.70 12838 1178 - UNION BANK $ 8.70
W/C Sub/Business Analytics/Reporting Software 1/7-2/6 3874(B) 3/7/23 $ 8.70 12839 1178 - UNION BANK $ 21.64
W/C Display Port Cable(1)/Dispatch Monitor 1/23 3874(C) 3/7/23 $ 21.64 12840 1178 - UNION BANK $ 725.00
W/C Dues/National Emergency Number Assoc 2023 3874(D) 3/7/23 $ 725.00 12841 1178 - UNION BANK $ 18.59
W/C Data Storage/Amazon Cloud 1/23 3874(E) 3/7/23 $ 18.59 12842 1178 - UNION BANK $ 33.38
Supplies/Traffic Commission Meetings 1/18 4519 3/7/23 $ 33.38 12843 1178 - UNION BANK $ 624.02
Security Lights(4)/Pole Mounts(4)/Eucalyptus Park 1/27 4519(A) 3/7/23 $ 624.02 12844 1178 - UNION BANK $ 66.15
Photocells(4)/Eucalyptus Park Security Lights 1/27 4519(B) 3/7/23 $ 66.15 12845 1178 - UNION BANK $ 25.84
Triangle Scales(2)/Engineering 2/3 4519(C) 3/7/23 $ 25.84 12846 1178 - UNION BANK $ 57.01
Tape Measures(3)/Engineering 2/3 4519(D) 3/7/23 $ 57.01 12847 1178 - UNION BANK $ 10.00
Svc/Box/Staff Document Review/Engineering 1/29-2/27 4595 3/7/23 $ 10.00

Page 2 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
12848 1178 - UNION BANK $ 1,800.00
Svc/Quickbase/Bldg/Public Works 2/23 4595(A) 3/7/23 $ 1,800.00 12849 1178 - UNION BANK $ 532.86
Hotel/Parking/LOCC New Council Members Conf/FM 2/1-2/3 5009 3/7/23 $ 532.86 12850 1178 - UNION BANK $ 32.29
Lunch Meeting(2)/PG & DB 1/31 5395 3/7/23 $ 32.29
12851 1178 - UNION BANK $ 445.77
Dinner Meeting(6)/LOCC New Council Conf/PG & Council 2/1 5395(A) 3/7/23 $ 445.77 12852 1178 - UNION BANK $ 200.63
Dinner Meeting(4)/LOCC New Council Conf/PG & DB & BP & SM 2/2 5395(B) 3/7/23 $ 200.63 12853 1178 - UNION BANK $ 116.00
Sub/LA Times Online/PG 2/7/23-2/6/24 5395(C) 3/7/23 $ 116.00 12854 1178 - UNION BANK $ 5,507.66
Dinner/Hosted by OC City Manager Assoc/Reimbursed 2/8 5395(D) 3/7/23 $ 5,507.66 12855 1178 - UNION BANK $ 1.99
PD Sub/OneDrive/Photo Storage 1/23 5911 3/7/23 $ 1.99
12856 1178 - UNION BANK $ 20.47
PD Standing Clipboard(1) 2/9 5911(A) 3/7/23 $ 20.47
12857 1178 - UNION BANK $ 2,060.00
Reg/CA Park & Rec Society Conference/AT & AC & LM & ER 4/3-4/6 7419 3/7/23 $ 2,060.00 12858 1178 - UNION BANK $ 498.00
PD Reg/Officer Involved Shooting for Field Supv/SR & BP 1/31-2/1 8179 3/7/23 $ 498.00 12859 1178 - UNION BANK $ 320.70
PD Hotel/Supervisory Leadership Institute/JO 1/18-1/21 8179(A) 3/7/23 $ 320.70 12860 1178 - UNION BANK $ 500.00
PD Reg/Pistol Mounted Optics/BM/Cancelled 8179(B) 3/7/23 $ 500.00 12861 1178 - UNION BANK $ 347.97
PD Airfare/Supervisory Leadership Institute/JO 2/22-2/25 8179(C) 3/7/23 $ 347.97 12862 1178 - UNION BANK $ 225.00
PD Reg/Drug Abuse Recognition/CS 2/21-2/23 8179(D) 3/7/23 $ 225.00 12863 1178 - UNION BANK $ 225.00
PD Reg/Drug Abuse Recognition/YS 2/21-2/23 8179(E) 3/7/23 $ 225.00 12864 1178 - UNION BANK $ 60.00
PD Reg/First Aid-CPR/YS & AS & MZ 3/24 8179(F) 3/7/23 $ 60.00 12865 1178 - UNION BANK $ 540.00
Filled Eggs(4K)/Spring Egg Hunt 2/10 8202 3/7/23 $ 540.00 12866 1178 - UNION BANK $ 219.12
Volleyballs(12)/Youth Sports 2/7 8202(A) 3/7/23 $ 219.12 12867 1178 - UNION BANK $ 25.00
PD Dues/CA Assoc of Tactical Officers/SA 2023 8886 3/7/23 $ 25.00 12868 1178 - UNION BANK $ 299.40
PD Binders(160)/PACE Program 1/23 8886(A) 3/7/23 $ 299.40

Page 3 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
12869 1178 - UNION BANK $ 78.85
PD Flash Drives(10)/Records 1/20 8886(B) 3/7/23 $ 78.85 12870 1178 - UNION BANK $ 248.91
PD Books/CA Vehicle Code(1)/CA Penal Code(1) 1/26 8886(C) 3/7/23 $ 248.91 12871 1178 - UNION BANK $ 17.22
PD Mourning Bands(60) 1/23 8886(D) 3/7/23 $ 17.22
12872 1178 - UNION BANK $ 85.11
PD Tool Kit(1)/Serious Traffic Accident Response Team 1/23 8886(E) 3/7/23 $ 85.11 12873 1178 - UNION BANK $ 249.37
PD Printer Ribbons(2)/Mobile Audio Visual Printer 1/26 8886(F) 3/7/23 $ 249.37 12874 1178 - UNION BANK $ 31.67
PD Sales Tax/Barcode Printer Ribbon(24)/Property & Evidence 1/18 8886(G) 3/7/23 $ 31.67 12875 1178 - UNION BANK $ 297.26
PD DVD-R(600)/Mobile Audio Visual 1/27 8886(H) 3/7/23 $ 297.26 12876 1178 - UNION BANK $ 100.00
Dues/CA Assoc of Code Enforcement Officers/HM 2023 9183 3/7/23 $ 100.00 12877 1178 - UNION BANK $ 40.00
Reg/Substandard Housing Webinar/HM 2/7 9183(A) 3/7/23 $ 40.00 12878 1178 - UNION BANK $ 150.00
Sub/Property Data/Code Enforcement & Planning 1/23 9183(B) 3/7/23 $ 150.00 12879 1178 - UNION BANK $ 50.00
PD Svc/Fastrak Replenishment 1/30 9480 3/7/23 $ 50.00
12880 1480 - ARCO BUSINESS SOLUTIONS $ 14,221.62
Fuel/Police 2/3-3/2 NP63934015(D) $ 14,221.62
12881 1480 - ARCO BUSINESS SOLUTIONS $ 2,152.04
Fuel/Maint 2/3-3/2 NP63934015(B) $ 2,152.04
12882 1480 - ARCO BUSINESS SOLUTIONS $ 121.01
Fuel/Admin 2/3-3/2 NP63934015 $ 121.01
12883 1480 - ARCO BUSINESS SOLUTIONS $ 26.69
Fuel/Engineering 2/3-3/2 NP63934015(A) $ 26.69
12884 1480 - ARCO BUSINESS SOLUTIONS $ 108.35
Fuel/Parks & Recreation 2/3-3/2 NP63934015(C) $ 108.35
12885 2207 - BUCKLIN, KIM $ 242.54
Refund/Cancelled Permit #BS-22-250 Rfd 3/17/23 $ 242.54 12886 100505 - CITY OF CYPRESS-WORKERS COMP $ 1,519.21
Workers Comp Claims/Professional Svcs/#26112-26158 Reimb 3/17/23 $ 1,519.21 12887 100505 - CITY OF CYPRESS-WORKERS COMP $ 8,746.65
Workers Comp Claims/Medical/#26112-26158 Reimb(A) 3/17/23 $ 8,746.65 12888 100505 - CITY OF CYPRESS-WORKERS COMP $ 5,411.42
Workers Comp Claims/Permanent Disability/#26112-26158 Reimb(B) 3/17/23 $ 5,411.42 12889 2208 - HASSANI, FARZAN $ 1,000.00
Refund/Permit #CDD-23-10 Rfd 3/17/23 $ 1,000.00

Page 4 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
12890 1608 - ALARM PROGRAM SYSTEMS, LLC $ 722.88
PD Svc/Alarm Permit & False Alarm Collections 2/23 2/23 $ 722.88 61950 290 - AC EXCHANGE AUTO $ 545.36
Repair/Air Conditioner/Unit #140 050600 $ 545.36
61951 1398 - AGI ACADEMY-ANCOM GROUP, INC $ 78.00
Instruct/Math Workshop 2/2-3/2 3/2/23 $ 78.00
61952 270 - AITHAL, DARSHINI $ 335.40
Instruct/Chair Yoga 2/7-2/28 2/28/23 $ 218.40
Instruct/Flow Yoga 2/6-2/27 2/27/23 $ 117.00
61953 128591 - ALIN PARTY SUPPLY CO-PARTY DEPOT $ 115.86 Tablecloths(50)/Sr Center 2/27 674630 $ 115.86
61954 105442 - ALL CITY MANAGEMENT SERVICE INC $ 14,791.26 Crossing Guard Services(27 Hrs)/Orange & Grindlay 2/5-2/18 83451(A) $ 650.43 Crossing Guard Services(587 Hrs) 2/5-2/18 83451 $ 14,140.83 61955 1403 - ALL STAR ELITE SPORTS $ 1,569.13
Shirts(68)/Youth Volleyball 2/27 3337 $ 1,569.13
61956 1619 - ARDURRA GROUP, INC-ANDERSON PENNA PARTNERS $ 600.00 Svc/Administrative Assistance/Pavement Mgmt Relief Program 2/23 134090 $ 600.00 61957 110860 - AT&T $ 824.23
Svc/Internet Access 2/23 19603467 $ 824.23
61958 110860 - AT&T $ 2,094.46
PD Svc/Mobile Data 2/23 2/23(F) $ 2,094.46
61959 110860 - AT&T $ 54.22
9391033695-Civic Center Phone Svc 2/23 2/23(H) $ 27.11
9391033696-PD Phone Svc 2/23 2/23(G) $ 27.11
61960 110860 - AT&T $ 1.70
East Wing Fax Line 2/23 2/23(E) $ 1.70
61961 110860 - AT&T $ 2,565.28
W/C Svc/Priority Radio Line 3/5-4/4 1734493178030523 $ 2,565.28 61962 110860 - AT&T $ 4.77
2481347232-Admin Phone Svc 3/23 3/23 $ 4.77
61963 610 - AUTONATION TOYOTA BUENA PARK FIT KIT INC $ 542.43 Repair/Air Conditioner/Unit #167 406888 $ 181.64
Replace/Air Conditioner Vents(2)/Unit #167 406540 $ 360.79 61964 1822 - BENEFITS COORDINATORS CORPORATION BCC $ 2,224.05 Insurance/Dental & Vision/West Comm 3/23 B0859V $ 994.00 Insurance/Vision Claims/City & Dist 2/23 B08756 $ 1,230.05 61965 1011 - BIT DIRECT INC $ 5,542.51
Traffic Camera Monitors(4)/Wall Mounts(4)/Misc 1/27 5031448 $ 5,542.51 61966 128481 - BSN/SPORT SUPPLY GROUP, INC $ 699.30
Basketball Nets(100)/City Parks 2/22 920511898 $ 699.30

Page 5 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
61967 866 - C3 OFFICE SOLUTIONS $ 21.41
W/C Copier Svc/Supplies 2/23 INV158067 $ 21.41
61968 103141 - CA FORENSIC PHLEBOTOMY, INC $ 355.05
PD Blood/Alcohol Tests(3) 2/23 2196 $ 355.05
61969 2137 - CALIFORNIA SAFETY AGENCY RECON INDUSTRIES INC $ 1,400.00 Svc/Park Restroom & Tennis Court Lockup 2/23 3604-147 $ 1,400.00 61970 103016 - CAMERON WELDING CO $ 72.78
Cylinder Charges 2/23 09270449 $ 72.78
61971 123012 - CHARLES ABBOTT ASSOCIATES $ 21,612.50
Svc/Engineering Plan Checks 1/23 65364 $ 540.00
Svc/Engineering Plan Checks 2/23 65508 $ 602.50
Svc/Natl Pollutant Discharge Elimination Sys/Program Mgmt 1/23 62425 $ 10,637.50 Svc/Natl Pollutant Discharge Elimination Sys/Program Mgmt 12/22 65250 $ 9,832.50 61972 2090 - CHARTER COMMUNICATIONS HOLDINGS LLC SPECTRUM $ 1,512.13 Svc/Cable/Council Chambers 3/10-4/9 3/10/23-4/9/23 $ 132.43 W/C CAD/RMS Ethernet Connection 3/4-4/3 0026082030523 $ 1,379.70 61973 110067 - COMLINK LASER CARE $ 107.36
Toner(1)/Finance 3/15 74787 $ 107.36
61974 115003 - COUNTY OF ORANGE $ 54,497.52
Fees/Election Costs 11/8/22 R1183 $ 54,497.52
61975 115003 - COUNTY OF ORANGE $ 1,104.51
PD Svc/OC Automated Telecommunications System 2/23 SH64731 $ 1,104.51 61976 1622 - DANIELS TIRE SERVICE, INC $ 1,269.51
PD Vehicle Tires(7) 2/21 200467074 $ 898.88
Replace/Tires(4)/Unit #802 200467716 $ 370.63
61977 102123 - DELL MARKETING LP-DELL USA LP $ 16,583.27 W/C Computers/Dispatch(6)/Admin(3) 10/22 10621444280 $ 16,583.27 61978 1158 - DIRECTV $ 190.24
W/C Svc/Satellite TV 2/25-3/24 66762204X230226 $ 190.24 61979 101879 - DOOLEY ENTERPRISES $ 4,272.29
PD Ammo(9K Rnds) 3/2 365051 $ 4,272.29
61980 100501 - ECS IMAGING INC $ 4,165.00
Laserfiche Licensing(10 Users) 4/21/23-4/20/24 17612(A) $ 3,000.00 Software Maint/Laserfiche 7/1/22-6/30/23 17612 $ 1,165.00 61981 1488 - ENTERPRISE HOLDINGS INC $ 3,040.70
PD Rental Car(1) 1/2-2/1 32292329 $ 731.18
PD Rental Car(1) 12/27-2/25 32292329(B) $ 1,539.28
PD Rental Car(1) 12/31-1/30 32292329(A) $ 770.24
61982 2185 - ENVIRO SAFETY PRODUCTS, PUBLIC SAFETY CENTER $ 715.19 PD Exam Gloves(3K) 2/21 6126790 $ 358.93
PD Exam Gloves(3K) 3/8 6128928 $ 356.26

Page 6 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
61983 104530 - EXPERIAN $ 77.72
PD Credit Reports 2/23 CD2311003572 $ 77.72
61984 106039 - FEDERAL EXPRESS CORP $ 86.90
PD Svc/Nichols Consulting/FY20-21 SB90 Claim Form 2/7 803475403 $ 55.05 Svc/Goldman Law Offices/Estrada Settlement Check 2/24 805682458 $ 31.85 61985 1115 - FRONTIER $ 2,533.04
W/C Phone Svc/5627955413 3/23 3/23 $ 2,533.04
61986 119018 - GOLDEN STATE WATER COMPANY $ 10,140.60
Svc/Civic Center 2/23 2/23(E) $ 419.74
Svc/Lexington Park 2/23 2/23(G) $ 1,228.28
Svc/Parks Landscaping 11/22-1/23 11/22-1/23 $ 2,256.86
Svc/Parks Landscaping 2/23 2/23(D) $ 29.98
Svc/Parkway Maint 2/23 2/23(H) $ 5,267.95
Svc/Sr Center 2/23 2/23(F) $ 459.88
Svc/Stanton Channel Berm 2/23 2/23(C) $ 225.85
Svc/Storm Drain 10/22-1/23 10/22-1/23 $ 252.06
61987 1018 - GREEN HALO SYSTEMS INC-WASTETRACKING.COM $ 295.00 Svc/Waste Tracking System 2/23 4078 $ 295.00
61988 110815 - GRIFFIN STRUCTURES INC $ 7,878.00
Construct Mgmt/Arnold Cypress Park Rehab 2/23 GSI-CACPR-09 $ 7,878.00 61989 1464 - HANLEY CHESS ACADEMY $ 1,365.00
Instruct/Chess 2/21-3/21 3/21/23 $ 1,365.00
61990 111285 - HARDY & HARPER, INC $ 1,458,086.49
Construct/Arterial Street Rehab 1/23 49130 $ 1,458,086.49 61991 103008 - HARTZOG & CRABILL $ 2,227.50
Svc/Monitor Traffic Signals 2/23 23-0127 $ 2,227.50
61992 100931 - HOME PIPE & SUPPLY $ 378.62
Rust Cleaner(24 Cans) 1/30 F41872 $ 378.62
61993 102993 - ITERIS, INC $ 2,370.00
Svc/Maintain CCTV Network 1/23 154228 $ 2,370.00
61994 1611 - J B BOSTICK COMPANY, INC $ 48,450.00
Final/Construct/Parking Lot Resurface/Oak Knoll Park 1/23 1-332 1/23 $ 48,450.00 61995 103024 - JHM & CARSON SUPPLY $ 996.30
Straw Wattles(29) 2/23 84890/3 $ 996.30
61996 101547 - JIMNI SYSTEMS $ 1,496.16
Emergency Svc/Pump Diagnostics/Pump Station #6 11/9 35799 $ 1,496.16 61997 2039 - KELLY SPICERS INC KELLY SPICER STORES $ 773.54 PD Copy Paper(80 Rms) 2/23 11225245 $ 773.54
61998 2153 - LAUDERBACK, MARK $ 1,000.00
Executive Mgmt Wellness Program 2023 Reimb 3/17/23 $ 1,000.00 61999 336 - LEXISNEXIS RISK DATA MANAGEMENT, INC $ 300.00 PD Svc/Database 2/23 1538745-20230228 $ 300.00

Page 7 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
62000 122069 - LIEBERT CASSIDY WHITMORE $ 418.00
Legal Svc/HR Matter #CY020-00001 11/22 230162 $ 418.00
62001 112017 - LOS ALTOS TROPHY CAL-LINE INVESTMENTS $ 92.12 Name Badges/Mayor(1)/Council Member(1) 3/3 91935 $ 26.18 Name Plates/Council Chambers/NMangalakiri(2)/DCo(2) 3/3 91934 $ 65.94 62002 111271 - MAR-CO EQUIPMENT CO $ 642.09
Switch Pack(1)/Sweeper 3/6 192038 $ 642.09
62003 1947 - MICHAEL BALLIET CONSULTING, LLC $ 4,175.00 Consult/Solid Waste Program 1/1-1/31 1383-22-23-4 $ 4,175.00 62004 578 - MIG-MOORE IACOFANO GOLTSMAN/HOGLE-IRELAND, INC $ 8,373.75 Design/Arnold Cypress Park Rehab 1/23 0079654 $ 8,373.75 62005 109269 - MILES, HILDA $ 1,609.41
Instruct/Hula Dance 2/14-3/23 3/23/23 $ 1,609.41
62006 117056 - MINUTEMAN PRESS LOS ALAMITOS $ 323.38
Svc/Print/PD Reporting District Maps(64) 3/14 37197 $ 323.38 62007 80 - MORRIS, LETICIA $ 366.60
Instruct/Zumba 2/4-2/25 2/25/23 $ 218.40
Instruct/Zumba Gold 2/2-2/23 2/23/23 $ 148.20
62008 129801 - MUTUAL LIQUID GAS & EQUIP $ 30.00
Rent/Propane Tank 3/1/23-5/31/23 70248 $ 30.00
62009 125848 - NATIONAL SAFETY COMPLIANCE INC $ 287.69
Drug Tests(3)/Alcohol Test(1) 2/21 93165 $ 287.69
62010 672 - O'REILLY AUTO PARTS $ 487.84
Credit/Radiator Core 3/7 3078-394026 $ (323.25)
Replace/Instrument Cluster/Unit #167 3078-392631 $ 558.76 Replace/Radiator/Unit #124 3078-391057 $ 252.33
62011 1043 - ORANGE COUNTY PUMP CORP $ 1,878.71
Emergency Svc/Replace Coil/Pump Station #1 2/24 154948 $ 1,878.71 62012 828 - PACIFIC RIM AUTOMATION INC $ 937.50
Svc/Maint/Pump Station Monitoring System 2/10 10266 $ 937.50 62013 308 - PENSKE CHEVROLET OF CERRITOS $ 521.22
Replace/Emissions Sensors/Unit #140 281863 $ 521.22
62014 2204 - PINNACLE MEDICAL GROUP PINNACLE HEALTHCARE $ 755.00 Pre-Place Physical(1)/City 2/27 418820 $ 390.00
Pre-Place Physical(1)/Dist 2/14 415580 $ 365.00
62015 100870 - POSTMASTER -CYPRESS POST OFFICE $ 3,325.00 Postage/City & Recreation Newsletter 4/23 3/17/23 $ 3,325.00 62016 109096 - S.C. SIGNS & SUPPLIES, LLC $ 1,176.63
Solar Pavement Markers(10) 2/9 234919 $ 624.95
Street Name Signs(4)/Street Signs(3)/Rivets(100) 9/19 234918 $ 551.68

Page 8 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
62017 111301 - S.C. YAMAMOTO, INC $ 33,954.39
Svc/Landscape/Citywide 2/23 1422277 $ 14,820.00
Svc/Landscape/Right of Way & Berm 2/23 1422276 $ 14,434.39 Svc/Seasonal Turf Renovation/Parks 1/23 1421977 $ 4,700.00 62018 106893 - SAFESHRED $ 40.00
W/C Svc/Shredding 2/14 339901 $ 40.00
62019 2194 - SAFETY-KLEEN SYSTEMS, INC $ 2,293.56
Motor Oil(165 Gls) 3/3 91328573 $ 2,293.56
62020 524 - SHORMAN, LORRAINE $ 308.75
Instruct/Fitness 2/1-3/13 3/13/23 $ 308.75
62021 119051 - SMART & FINAL (REC & PARKS) $ 67.32
Food/Playground/Kids Night Out 2/14 3565620012503 $ 40.94 Supplies/Community Center 2/14 3565620012402 $ 26.38
62022 108459 - SMART & FINAL-POLICE ACCT $ 133.00
PD Hot Cups(600)/Breakroom 2/23 3563630008801 $ 70.98
PD Supplies/Breakroom 2/15 3563630007001 $ 55.78
PD Water Bottles(36)/Emergency Operations Center Drill 2/1 3563630000602 $ 6.24 62023 119016 - SO CAL EDISON $ 650.09
700134894611 - Svc/Traffic Signal 2/23 2/23(B) $ 22.56
700351486618 Svc/Willow Park 2/23 2/23(C) $ 496.38
700370018870 - Svc/Traffic Signal 2/23 2/23 $ 68.51
700428641933 Svc/Mackay Park 2/23 2/23(A) $ 62.64
62024 119017 - SO CAL GAS CO $ 5,883.26
00840909006 Svc/Comm Center 2/23 2/23(D) $ 2,034.41
08610884002 Svc/AC Park 2/23 2/23(E) $ 44.63
12600890003 Svc/Maint Yard 2/23 2/23(F) $ 622.32
13230923008 Svc/Storm Drain 2/23 2/23(C) $ 24.44
18690942000 Svc/Sr Center 2/23 2/23(G) $ 306.95
19530910009 Svc/City Hall 2/23 2/23(H) $ 2,850.51
62025 127516 - SO CAL MUNI ATHLETIC FEDERATION-SCMAF $ 60.00 Reg/Surf & Turf Workshop/LM & VB 3/16 Reg 3/16/23 $ 60.00 62026 543 - SORVILLO, BRYAN $ 9,004.00
Instruct/Group Tennis 2/13-3/24 3/24/23 $ 8,528.00
Instruct/Private Tennis Lessons 2/1-2/28 2/23 $ 476.00
62027 1591 - SOUTHERN CALIFORNIA NEWS GROUP $ 2,471.15
Pub Notice/State Controller's Report FYE 6/30/22 0011586482 $ 2,471.15

Page 9 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
62028 125888 - SPARKLETTS $ 222.35
Comm Center Bottled Water 2/23 4104724 2/23 $ 21.84
Maint Bottled Water 2/23 4106666 2/23 $ 57.51
PD Bottled Water 2/23 4104648 2/23 $ 88.92
Print Shop Bottled Water 2/23 4105217 2/23 $ 5.20
Sr Center Bottled Water 2/23 4104716 2/23 $ 8.84
W/C Bottled Water 2/23 4089647 2/23 $ 40.04
62029 1241 - SPECTRUM SECURITY GROUP LLC $ 175.00
PD Install/Lock/Gun Locker 2/27 5006 $ 175.00
62030 119024 - STATE COMP INSURANCE FUND $ 2,072.66
W/C Workers Comp Insurance 2/28-3/30 100857038 $ 2,072.66 62031 122963 - STERICYCLE INC $ 43.33
PD Med Waste Removal 3/23 3006373001 $ 43.33
62032 1330 - SUPERIOR PROPERTY SERVICES, INC-SUPERIOR GRAFFITI $ 6,160.00 Svc/Graffiti Removal/Streets & Parks 2/23 17753 $ 6,160.00 62033 1133 - SWAGIT PRODUCTIONS, LLC GRANICUS $ 695.00
Svc/Video Stream/Council Meetings 2/23 SW001913SI $ 695.00 62034 111700 - SWRCB-STATE WATER RESOURCE CONTROL BOARD $ 127.00 Addl Permit Fee/Waste Discharge/Storm Drain 7/1/22-6/30/23 WD0217856(A) $ 127.00 62035 588 - THE COUNSELING TEAM INTERNATIONAL $ 1,490.00 PD Svc/Employee Counseling 2/23 85471 $ 1,000.00
PD Svc/Psych Eval(1) 2/22 85350 $ 300.00
W/C Svc/Employee Counseling 2/23 85614 $ 190.00
62036 851 - THE UPS STORE, #5882 $ 60.00
Svc/Fingerprints(1)/Recreation 2/23 3/2/2023 $ 20.00
Svc/Fingerprints(1)/Recreation Volunteers 2/23 3/2/2023(A) $ 40.00 62037 1170 - TOM'S PLUMBING & DRAIN SERVICE CORP $ 750.00 Svc/Hydro Jet/Sewer Line/Meridian Dr 2/22 56647 $ 750.00 62038 1994 - TRUTH BE TOLD POLYGRAPH, LLC YOLANDA GELLIS $ 410.00 PD Svc/Polygraph(1) 2/23 CYPD-2023/02 $ 410.00
62039 127207 - UNDERGROUND SVS ALERT OF SO CA $ 158.75
Svc/DigAlert Tickets 2/23 220230207 $ 158.75
62040 1139 - UNIFIRST CORP $ 943.79
Uniforms/Mats/Mops/Towels 2/23 2/23 $ 943.79
62041 1242 - UNIFORM DEPOT, INC-MR UNIFORM $ 340.33
PD Name Patch(1)/JMarquez 2/9 7036 $ 16.43
PD Name Plate(1)/Name Patches(3)/Volunteers 2/9 7036(A) $ 159.76 PD Uniform/Aide MPham 2/9 7035 $ 164.14
62042 100308 - UNITED MAINTENANCE SYSTEMS $ 19,367.00
Svc/Janitorial/Citywide 2/23 15434 $ 5,286.50
Svc/Janitorial/Park & Rec Facilities 2/23 15436 $ 7,980.00 Svc/Janitorial/Park Restrooms(8) 2/23 15435 $ 6,100.50

Page 10 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
62043 116933 - V & V MANUFACTURING INC $ 762.06
PD Repair/Badges(11)/ID Cases(4) 3/7 56433 $ 762.06
62044 1992 - VOORHEES, RONDA $ 925.59
Instruct/Art & Piano 3/1-3/23 3/23/23 $ 925.59
62045 1993 - WATANABE , BRYCE I $ 1,443.65
Instruct/Karate 2/13-3/15 3/15/23 $ 1,443.65
62046 1962 - WEX HEALTH INC-WEX $ 93.75
Admin Fee/FSA 2/23 0001693423IN $ 93.75
62047 101980 - WORTHINGTON FORD $ 1,120.47
Alternator(1) 2/28 5165703 $ 431.86
Ignition Coils(7)/Sensors(4)/Spark Plugs(8) 2/22 5165194 $ 688.61 62048 2044 - YOUTH EVOLUTION ACTIVITIES $ 1,093.95
Instruct/Youth Basketball 1/12-2/16 2/16/23 $ 321.75
Instruct/Youth Basketball 2/23-3/23 3/23/23 $ 772.20
62049 1974 - YUNEX LLC $ 21,725.32
Repair/Traffic Signal Knockdown/Crescent & Walker 1/1 5620042255 $ 6,056.00 Repair/Traffic Signals 1/23 5620042251 $ 11,538.25
Traffic Signal Maint 1/23 5610283042 $ 4,131.07
62050 0 - ADAMS, ALLISON $ 10.00
Refund/Piano 6/8 2023-00003478 $ 10.00
62051 0 - CAPALARAN, ED $ 300.00
Refund/Facility Deposit/Contract #7116 Rfd 3/17/23 $ 300.00 62052 0 - COMMUNITY OF THE WORD $ 300.00
Refund/Facility Deposit/Contract #7096 Rfd 3/17/23 $ 300.00 62053 0 - FERRAIZ, MARC $ 150.00
Refund/Facility Deposit/Contract #6557 Rfd 3/17/23 $ 150.00 62054 0 - HOWARD, LEIALANI $ 12.33
Refund/Polynesian Fitness 2/16 Rfd 3/17/23 $ 12.33
62055 0 - HUERTH, JACOB $ 10.00
Refund/Piano 6/8 Rfd 3/17/23 $ 10.00
62056 0 - HUYNH, PHUONG $ 10.00
Refund/Piano 6/8 Rfd 3/17/23 $ 10.00
62057 0 - JARK, LEIGH ANNE $ 10.00
Refund/Piano 6/8 Rfd 3/17/23 $ 10.00
62058 0 - JIN, XIANZHE $ 150.00
Refund/Facility Deposit/Contract #6882 Rfd 3/17/23 $ 150.00 62059 0 - KAISER, DONALD $ 300.00
Refund/Facility Deposit/Contract #7153 Rfd 3/17/23 $ 300.00 62060 0 - KHAZEM, NOUR $ 20.00
Refund/Piano 6/8 Rfd 3/17/23 $ 20.00
62061 0 - KI, KAYLA $ 240.00
Refund/Evolution Basketball 5/6-6/30 Rfd 3/17/23 $ 240.00

Page 11 of 12 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/11/23-03/24/23
62062 0 - MASUDA, MIKI $ 68.00
Refund/Karate 4/5-5/3 Rfd 3/17/23 $ 68.00
62063 0 - NICO TRENCHES FOUNDATION $ 300.00
Refund/Facility Deposit/Contract #6653 2023-00003495 $ 300.00 62064 0 - OH, DAVID $ 150.00
Refund/Facility Deposit/Contract #6630 Rfd 3/17/23 $ 150.00 62065 0 - PASTRANO, ALIZA NOELLE $ 300.00
Refund/Facility Deposit/Contract #7151 Rfd 3/17/23 $ 300.00 62066 0 - PULU, POSESE $ 500.00
Refund/Recycling Deposit/4282 Marion Ave Rfd 3/17/23 $ 500.00 62067 0 - SAKAMOTO, SOPHIA $ 20.00
Refund/Piano 6/8 Rfd 3/17/23 $ 20.00
62068 0 - SILER, HARRY $ 387.50
Refund/Facility Deposit/Rental Fee/Contract #7114 Rfd 3/17/23 $ 387.50 62069 0 - LEE, JOHN $ 150.00
Refund/Facility Deposit/Contract #6106 Rfd 8/19/22 $ 150.00 60447 0 - LEE, JOHN $ (150.00)
Refund/Facility Deposit/Contract #6106 Rfd 8/19/22 $ (150.00) Total EFTs $ 56,225.71 $ 56,225.71
Total Warrants 1,825,645.58 1,825,645.58
Transfer to Payroll (W1498) 735,583.51 Payroll 03/03/23-03/17/23 735,583.51 Grand Totals $ 2,617,454.80 $ 2,617,454.80

Page 12 of 12 ends

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 15.

FROM: Jeff Draper, Director of Recreation and Community Services DATE: 04/10/2023
SUBJECT: Approve Non-Profit Grant Awards for Fiscal Years 2023-24 and 2024-25

RECOMMENDATION
Approve $1,466,660 for the Non-Profit Grant Request Program for Fiscal Years 2023-24 and 2024-25.

SUMMARY
The Non-Profit Contribution Program provides non-profits the opportunity to request funding and support for initiatives that support the City's and District's recreational, educational, and life-affirming services. The awards further these goals, deliver valuable public benefits, and are made every other year. Eighteen organizations submitted applications for the FY 2023-25 cycle, totaling more than $1.5 million. In the previous two-year grant cycle, 18 organizations were awarded a total of $1,010,485.

DISCUSSION
At its March 27 workshop, the City Council reviewed FY 2023-25 grant applications and the Non-Profit Contribution Policy, which establishes criteria and procedures for the grants:

A minimum of 55% of the non-profit organization’s membership and executive board must live in Cypress to be considered as highest priority. National organizations focusing on Cypress may use a member’s Cypress business address to meet the 55% requirement.

1. Fee waivers may be awarded for a maximum of 15 room rentals (based on availability) for meetings and functions, and may include two ballroom rentals. Approved Senior Clubs may be exempt from this limit based on the programs they provide.

2. The City may suspend support to the non-profits at any time due to financial constraints or major changes in operations, finances, direction, and/or administration of the non-profit.

3. Direct funding awarded to a non-profit organization may be apportioned on a scheduled basis and requires an invoice after completion of the program or service in order to receive payment.

4. The City received 18 applications and reviewed each to determine the value of requested support. Two types of grants are awarded:

Direct funding represents cash grants.

Indirect support represents the value of in-kind contributions such as staff support, use of equipment, waiver of facility or permit fees, and printing.

The requested and recommended support for the eighteen groups over the next two-year cycle are:

Requested Recommended
Direct Funding $132,000 $29,500
Indirect Funding $1,452,779 $1,437,160
Unanticipated Funding N/A $4,000
Total Funding $1,584,779 $1,470,660
Eight organizations request direct funding and all 18 request indirect funding. A summary of the requests are attached.

Criteria Used to Support Funding Recommendations
In addition to weighing applications against the Policy, each application is evaluated for record of service and benefit to the community, opportunity costs, and the non-profit's fiscal condition.

Direct Funding Summary
Requests for direct funding exceed the recommendation by $102,500. Three of the eight non-profits that requested direct funding are recommended for approval. One non-profit is recommended for less funding grant than they requested. Cypress Art League is recommended for $1,500 of direct funding, which is $1,620 less than the previous cycle. The difference between the request and the recommendation is the cost of mailing art show entry forms, which are now processed electronically. The $1,500 remains consistent with previous cycles and provides for the promotion of the arts.

Indirect Funding Summary
Requests for indirect funding exceed the recommendation by $15,619. Four non-profit organizations are recommended for less funding than requested because:

Facility use requests have been duplicated as they have previously been approved through separate agreements.

Facility use requests exceed those allowed by the Policy.

Facility use and Temporary Use Permit requests are not consistent with previous facility usage.

AYSO - Cypress 154, Boys and Girls Clubs of Greater Anaheim-Cypress, Cypress Youth Baseball, and the Los Alamitos Chapter of the Race Track Chaplaincy of America do not meet the 55% residency and/or executive board membership requirements set by policy to be considered highest priority. St. Irenaeus Church falls below the 55% residency requirement, but its membership includes more than 4,340 Cypress residents.

Constraints Impacting Recommendations For Facility Use and Athletic Field Use Given high demand for facility rentals and athletic fields, the City seeks to balance non-profit use with City events, holiday and maintenance-related closures, school district uses, and revenue generating rentals.
revenue generating rentals.

Fee waivers for room rentals and athletic fields reduce revenues and represent approximately $900,000 in forgone income over the FY 2023-25 cycle. This revenue would otherwise support operations, programming, and facility maintenance.

Unanticipated Grants
It is recommended the City Council authorize the City Manager to approve up to $2,000 of annual indirect support for non-profits (or programs) not included in the recommendation.

This practice enables the City to efficiently support organizations or programs that meet the Policy, but were not known to the City when applications were due. Four unanticipated grants totaling $4,215 have been provided since 2017.

BUDGET IMPACT
The recommended funding for the FY 2023-25 Non-Profit Grant cycle is $1,466,660. The direct funding of $14,750 will be appropriated in the District's FY 2023-24 General Fund budget.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Contribution Policy for Non-Profit Organizations
Non-Profit Grant Request Summary
CITY OF CYPRESS CP-7
CITY COUNCIL POLICY Page 1 of 3
Updated Sept. 2012

SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS _______________
JOHN B. BAHORSKI

CITY MANAGER

ADOPTED BY CITY COUNCIL ON SEPTEMBER 10, 2012
RESPONSIBLE DEPARTMENT: Cypress Recreation & Community Services

PURPOSE
Many of the City’s non-profit organizations provide a volunteer resource that is critical to the support and ongoing success of various City programs and Recreation services. In support of this resource, the City of Cypress has created guidelines to establish a formal and fair method for considering direct and indirect support to community non-profit organizations.

The criteria that serves as the base for this policy regarding contributions to non-profit organizations shall be:

A. Utilization of this Grant Request Program, through the budget process, must be made when requesting direct funds or in-direct services of the City B. Non-profit organizations must provide Special Event or General Liability Insurance coverage of at least $1 million and list the City of Cypress/Cypress Recreation & Park District as additionally insured.

C. Organization’s Bylaws shall not call for the office of a Commissioner or City Council Member to be represented on the group’s Board of Directors or general membership.

D. Organization’s Bylaws shall not be in conflict with any state or federal statutes.

E. The non-profit organization must have at least 55% of their membership and 55% of their Executive Board members living in Cypress to be considered as highest priority. National organizations that focus on Cypress projects and services may use a member’s Cypress business address in lieu of a residential address to meet the 55% threshold.

PROCEDURE
Grant Request Program
Organizations will be required to meet all criteria and complete an application form by a stipulated due date. Incomplete applications and those received after the deadline date will not be considered for funding by City Council. Completed applications received by the due date will be reviewed by staff and recommendations will be made for approval to the City Council. The grant approvals will be effective July 1 to June 30 of each year to coincide with the City’s Fiscal Year budget.

CITY OF CYPRESS CP-7
CITY COUNCIL POLICY Page 2 of 3
Updated Sept. 2012

SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS _______________
JOHN B. BAHORSKI

CITY MANAGER

This policy provides non-profit organizations the opportunity to request direct funding and indirect (in-kind) services for specific programming needs. Indirect services may include services such as staff support, waiver of fees for use of meetings rooms, use of showmobile, and graphic design and printing of advertising material.

Facility Rentals
Non-profit organizations approved under this program may request utilization of designated Community Center and Senior Center meeting rooms, based on availability outlined in the District’s Facility Use Policy, during weekdays (“non-prime time” hours) from 9:00 a.m. to 5:00 p.m. at little to no cost.
a) Non-profit organizations approved under this program may utilize up to fifteen (15) uses per group of designated Community Center and Senior Center meeting rooms, based on availability outlined in the District’s Facility Use Policy, during weekdays (“prime time” hours) after 5:00 p.m. at little to no cost. (Senior Clubs exempted for Senior Center uses).
b) Of the above fifteen (15) facility uses, non-profit organizations are limited to no more than two (2) uses up to a maximum of six hours each per group of the Community Center Grand Ballroom and/or the Senior Center Multi-Purpose Room, anytime on Friday, Saturday and Sunday, at no cost, based on availability outlined in the District’s Facility Use Policy. (Senior Clubs exempted for Senior Center uses).

Biennial Program
The Grant Request Program will be for a two-year request for funds. The first biennial cycle of grants will cover the period of July 1, 2009, through June 30 of 2011, with subsequent two-year cycles following thereafter. A biennial cycle of grants allows organizations to better plan for future events while providing the City/District to better plan and allocate such funds. The grant process will coincide with the City’s budgeting process for the coming fiscal year.

Applications will be reviewed and approved by the City Council and any financial support for the two-year cycle of awards will take effect after July 1 of each fiscal year.

CITY OF CYPRESS CP-7
CITY COUNCIL POLICY Page 3 of 3
Updated Sept. 2012

SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS _______________
JOHN B. BAHORSKI

CITY MANAGER

While non-profit groups submit information for a projected two-year period, the City has the right to request updated information of a group at anytime.

In the case that a non-profit organization wishes to amend funding for the second-year of the award cycle due to unforeseen circumstances, such requests may be considered by City Council on an emergency basis only.

Provisions of Support
Non-profit groups that have been approved for direct funding must provide an invoice to the City after the service or program has been rendered in order to receive payment. In the case of direct funding awarded in the amount of $1,000 and over given for annual support of the group’s operations with no ties to a specific program, the City shall issue the financial support on a quarterly basis in the months of September, December, April, and June; and for direct funding awarded in the amount less than $1,000 under like circumstances, the City shall issue the financial support on a semi-annual basis in the months of December and June.

The City/District reserves the right to immediately suspend financial and in-kind support to non-profit organizations in the unlikely event the City/District incurs financial constraints, or if the City/District determines the non-profit organization has undergone a significant change in terms of operation, finances, direction and/or administration.

Special Event Liability Insurance
For each event held on City/District property, or as otherwise requested, the organization must provide Special Event or General Liability Insurance of at least $1 million and list the City of Cypress/Cypress Recreation & Park District as additionally insured. Failure to maintain appropriate insurance coverage will result in the suspension of financial and in-kind support.

Director’s and Officer’s Insurance
In addition to the Special Event or General Liability Insurance, although not required, the City recommends that the organization purchase Director’s and Officer’s Insurance to protect their officers and directors from personal or individual liability. Organizations obtain such coverage through outside insurance agencies, which can include utilization of the City’s current broker, Alliant Services.

Non-Profit Grant Requests
2023-2024 and 2024-2025
Direct and Indirect Funding Summary
Non-Profit Organizations Residency Rate
Executive Board Residency Rate
Number of Members /
Participants Served Per Year
Cost Per Member /
Participant Served Per YearDirect Funding Granted for Current Two Year Cycle (2021-2022 and 2022-2023)
Direct Funding Requested for Next TwoYear Cycle (2023-2024 and 2024-2025)Direct Funding Recommended for Next Two Year Cycle (2023-2024 and 2024-2025)
Indirect Funding Granted for Current Two
Year Cycle (2021-2022 and 2022-2023)
Indirect Funding Requested for Next Two
Year Cycle (2023-2024 and 2024-2025)
Indirect Funding Recommended for Next Two
Year Cycle (2023-2024 and 2024-2025)
Total Direct and Indirect Funding Granted for
Current Two Year Cycle (2021-2022 and 2022-2023)
Total Direct and Indirect Funding Requested for
Next Two Year Cycle (2023-2024 and 2024-2025)Total Direct and Indirect Funding Recommended for Next Two Year Cycle (2023-2024 and 2024-2025)
This Request Provides…

A B C D E F G H I J K L M
1 AYSO - Cypress 154 61% 52% 1,187 $187 - - - $75,961 $221,647 $221,647 $75,961 $221,647 $221,647 - Priority scheduling in accordance with the Athletic Facility Allocation, Usage and Scheduling policy. - Athletic field and facility use for games, practices, board meetings, parent meetings, and picture picnic day. - Temporary use permits for registration signage.
2 Boys & Girls Clubs of Greater Anaheim-Cypress 87% 24% 690 $7 $8,500 $20,000 $0 $5,831 $4,912 $4,912 $14,331 $24,912 $4,912 - Facility uses for a State of the Club Breakfast event and a Holiday Party. - Temporary use permits for quarterly event banners at Cedar Glen Park. 3 Cypress Art League 58% 59% 143 $192 $3,120 $3,000 $1,500 $30,816 $25,920 $25,920 $33,936 $28,920 $27,420 - $750 to promote art in the community each year.
- Facility use for board meetings, general meetings, workshops, open shows, and receptions. - Recreation and Print Shop support for three art shows. 4 Cypress Chamber of Commerce 69% 67% 132 $7 - $10,000 $0 $820 $4,767 $860 $820 $14,767 $860 - Support for the Chambers' Festival Mixer and Chamber Business Expo at the Community Festival. - Temporary use permits for banners to promote events.
- Student Mentoring Breakfast is supported through Joint Use agreements. 5 Cypress Community Festival Association 85% 75% 20 $7,411 $10,000 $50,000 $10,000 $148,864 $142,903 $138,220 $158,864 $192,903 $148,220 - $5,000 annually to defray costs for a Special Liability Insurance Policy. - Facility use for board meetings and festival related events. - Use of showmobile, equipment, and staff support for the festival. - Temporary use permits for the event and up to 8 banners at park sites. 6 Cypress Girls Softball 58% 60% 330 $1,112 - - - $218,549 $366,966 $366,966 $218,549 $366,966 $366,966 - Priority scheduling in accordance with the Athletic Facility Allocation, Usage and Scheduling policy. - Athletic field and facility use for games, practices, board meetings, opening day, and snackbar. - Temporary use permits for registration signage.
7 Cypress Pony/Colt Baseball 56% 100% 96 $1,336 - - - $69,681 $128,270 $128,270 $69,681 $128,270 $128,270 - Priority scheduling in accordance with the Athletic Facility Allocation, Usage and Scheduling policy. - Athletic field and facility use for games, practices, board meetings, and opening day. - Temporary use permits for registration signage.
8 Cypress Senior Citizens Club 62% 57% 189 $829 - - - $132,108 $156,623 $156,623 $132,108 $156,623 $156,623 - Facility use for club meetings, dances, special events, and board meetings. - Use of storage closets and display cases.
9 Cypress Sunshine Club 55% 75% 141 $524 - $6,000 $0 $57,986 $73,910 $73,910 $57,986 $79,910 $73,910 - Facility use for club meetings, special events, and board meetings. - Use of storage closets and display cases.
10 Cypress Youth Baseball 60% 43% 381 $621 - - - $178,505 $236,616 $236,616 $178,505 $236,616 $236,616 - Priority scheduling in accordance with the Athletic Facility Allocation, Usage and Scheduling policy. - Athletic field and facility use for games, practices, board meetings, opening day, and snackbar. - Temporary use permits for registration signage.
11 Friends of Cypress Cultural Arts 81% 83% 16 $3,472 $12,000 $18,000 $18,000 $28,990 $37,545 $37,545 $40,990 $55,545 $55,545 - $18,000 for a total of eight FOCCA sponsored Concerts on the Green. - Use of showmobile, equipment, and staff support for the Concerts on the Green. - Facility Use for monthly meetings.
12 Friends of Cypress Recreation and Parks 89% 75% 9 $798 - $20,000 $0 $8,251 $11,054 $7,185 $8,251 $31,054 $7,185 - Facility use for board meetings and a fundraiser.
- Temporary use permits for event banners.
13 Kiwanis Club of Cypress 76% 70% 17 $178 - - - $4,320 $6,192 $3,031 $4,320 $6,192 $3,031 - Facility use for a fundraising event.
14 Los Alamitos Chapter of the Race Track Chaplaincy of America 56% 0% 675 $18 - - - - $12,000 $12,000 - $12,000 $12,000 - Facility use at Lexington Park for daytime soccer games. 15 Rotary Club of Cypress 71% 75% 14 $122 - - - $1,512 $1,709 $1,709 $1,512 $1,709 $1,709 - Facility use for a spaghetti dinner fundraiser.
16 Soroptimists International of Cypress 64% 57% 14 $314 - - - $2,618 $4,397 $4,397 $2,618 $4,397 $4,397 - Facility use for monthly meetings and one fundraiser each year. 17 St. Irenaeus Church 35% 83% 12,409 $1 - - - $4,144 $7,586 $7,586 $4,144 $7,586 $7,586 - Facility use for a Christmas Eve Service and the Mayor's Prayer Breakfast. - Temporary use permits for banners promoting the Trunk or Treat and Fall Fiesta. - Temporary use permits for community events including Oktoberfest, Trunk or Treat, and the Fall Fiesta. 18 Woman's Club of Cypress 71% 91% 112 $87 - $5,000 $0 $7,909 $9,764 $9,764 $7,909 $14,764 $9,764 - Facility use for club meetings, board meetings, member picnics, and fundraisers.

Totals 16,575 $88 33,620 132,000 29,500 $976,865 $1,452,779 $1,437,160 $1,010,485 $1,584,779 $1,466,660 CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 16.

FROM: Alicia Velasco, Planning Director
DATE: 04/10/2023
SUBJECT: Approve Pandemic Recovert Plan Business Recovery and Support Programs

RECOMMENDATION

1. Approve the first phase of the Pandemic Recovery Plan’s Business Recovery and Support Programs; and

2. Appropriate $365,000 in the General Fund to fund the programs; and

3. Adopt a Resolution approving the donation of General Funds to eligible businesses; and

4. Authorize the City Manager to administer the programs, including entering into agreements, determining eligibility, approving applications, and dispersing funds.

DISCUSSION
The City Council's January 2022 Pandemic Recovery Plan allocated $1,000,000 for Business Recovery and Support programs and the Strategic Plan includes an objective for the ad hoc Economic Development Subcommittee to recommend the first phase of the Business Recovery and Support plan to the City Council.

Working with the City Manager’s office and the Planning department, the Economic Development Subcommittee recommends three programs designed to stimulate business growth, encourage employees to return to the office, and attract and retain businesses. These programs, totaling $365,000, are recommended in the first phase because they can be rolled-out quickly and efficiently.

Development Fee Refunds
Based on the City’s extremely successful Business Recovery Plan, this recommendation provides development and permit fee refunds to businesses that have not been eligible for other City pandemic support programs and made physical improvements between January 1 and May 31, 2021. These businesses provided the same service to the community (and faced the same risks as other businesses) as those businesses that have benefited from other city support programs – they simply made their investments in the earliest stages of the pandemic. The one-time refunds will stimulate business recovery and growth and can be processed efficiently because the 70 qualified businesses have already been identified through the city’s permit system. The program will cost $150,000 and refunds range between $100 and $7,000.

Building and Safety Support
Businesses moving into (or expanding in) the Business Parks often encounter complicated building, safety and fire codes that are difficult and expensive to comply with. The City regularly supports its businesses through this process, but has limited resources and expertise with which to do so. This recommendation funds technical consultants to support Cypress businesses with complicated building, safety and fire-related issues. The Community Development team will identify businesses that need this support through the plan check and permit process and market the program to Business Park landowners and tenants and the Orange County Fire Authority. The program will cost $25,000 and will encourage business attraction/expansion by reducing costs and risks associated with complicated permit requirements.

Business Park Local Catering
Post-pandemic, it is common for many businesses to allow employees to work from home.

The prevalence of remote work is easy to see in the Business Park’s parking lots, which are considerably less full three years after the initial pandemic lock downs. Fewer employees present in the Business Park means fewer customers for Cypress restaurants and service businesses.

Modeled on the Community Hot Plates program, the local catering program is recommended to encourage employers to bring staff back into the office and support local restaurants. The program provides $500 gift cards (geo-fenced to only work in Cypress) to the approximately 350 Business Park tenants, so they can host meals made by Cypress restaurants to entice employees to return to the office. The program will be operated in partnership with a company that specializes in managing gift card programs and can track usage and balances.

Including administrative costs, the program will cost $190,000, including $175,000 that will directly support Cypress restaurants and be reinvested in the local economy.

BUDGET IMPACT
A total of $1 million of one-time monies have been set-aside and are available in the General Fund for Business Recovery and Support as part of the Pandemic Recovery Plan. The $365,000 associated with the first phase of recommended economic development programs will use a portion of these set-aside amounts.

LEGAL REVIEW
The City Attorney has reviewed the recommended programs and will approve any enabling agreements as to form.

APPROVED BY: Peter Grant, City Manager
Attachments
Resolution

01004.0005/867164.2
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF CYPRESS FINDING THAT THE PUBLIC PURPOSE

WOULD BE SERVED BY THE DONATION OF FUNDS TO ASSIST ELIGIBLE

CITY OF CYPRESS BUSINESSES AND APPROVING

THE DONATIONS THERETO
WHEREAS, the City Council of the City of Cypress held a workshop on November 22, 2021, to discuss providing assistance for local businesses to fund business recovery efforts, which are consistent with the City’s strategic plan goals;
WHEREAS, consistent with City Council direction, the City’s Economic Development Subcommittee met in February 2023 to discuss specifically how to stimulate economic activity locally and reached consensus on recommending a total amount to be donated pursuant to the Development Fee Refund Program of $150,000;
WHEREAS, the Development Fee Refund Program assists businesses that missed all COVID support programs and paid development fees to the City from January 1, 2021, through May 31, 2021. Approximately 70 businesses were identified, with fees for planning, building, and/or water quality compliance, which fees ranged between $100 to $7,000, totaling approximately $150,000; WHEREAS, the City Council finds that the aforementioned donations to Cypress businesses serves an additional important public purpose by assisting members of the Cypress business community and their employees address impacts resulting from the Coronavirus Pandemic and have lagged in recovering from such impacts, which incentives will, in turn, provide an benefit to City revenues by assuring the support of local economic activity; NOW, THEREFORE, the City Council of the City of Cypress, California, resolves, determines and orders as follows:

1. That the City Council finds the above recitals true and correct.

2. That the City Council hereby finds that one-time donations of funds as part of the Development Fee Refund Program benefits the Cypress business community and its employees and thus serves the public purposes identified in the above recitals.

3. That the City Council hereby approves the aforementioned donations to Cypress businesses that meet the criteria of the above programs, as such criteria in in the specific amounts as shall be identified and further established by the City Manager or his 01004.0005/867164.2
designee consistent with the description of the Development Fee Refund Program.

4. That the City Clerk shall certify the adoption of this Resolution.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the ____ day of April, 2023. ___________________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
__________________________________

CITY CLERK OF THE CITY OF CYPRESS

STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS
I, Alisha Farnell, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the _____ day of _________, 2023; by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 17.

FROM: Peter Grant, City Manager
DATE: 04/10/2023
SUBJECT: Discuss and Provide Direction Regarding City Council Consideration of Ordinance No. 1193 on April 24, 2023

RECOMMENDATION

1. Provide direction regarding the portions of Ordinance No. 1193 the City Council will discuss at its April 24, 2023 meeting.

2. Direct Council Members to provide all proposed changes to the portions of Ordinance No. 1193 that the City Council will discuss at its April 24, 2023 meeting to the City Manager no later than 9:00 AM on Monday, April 17, 2023.

DISCUSSION
The City Council had an extensive discussion regarding Ordinance No. 1193 at its March 27, 2023 meeting. Ultimately, the City Council approved the first reading of an update to Ordinance No. 1193 that addresses the structure of the City Council meeting agenda, the rules of conduct and decorum of City Council meetings, and removes inconsistencies related to how Ordinance No. 1193 and Municipal Code Sections 2-1 and 2-2 (and subsections) are codified. Language contained in the ordinance and these Municipal Code sections that is unrelated to the structure of the City Council agenda and the rules of conduct and decorum of City Council meetings did not change (although it may have been reorganized). The second reading of the Ordinance No. 1193 update appears on the April 10, 2023 consent calendar and is recommended for approval.

When the City Council approved the first reading of the update to Ordinance No. 1193, it also directed that a discussion of the portions of the ordinance that are not related to the structure of the City Council meeting agenda, the rules of conduct and decorum of City Council meetings, or the Civility, Conduct, Ethics and Governance Policy (which supplements portions of Ordinance No. 1193) be added to a future City Council agenda. That discussion is planned for the April 24, 2023 City Council meeting.

A copy of the updated ordnance which highlights the portions that are not related to the structure of the City Council meeting agenda, the rules of conduct and decorum of City Council meetings, or the Civility, Conduct, Ethics and Governance Policy is attached to this report. Based on City Council direction at the March 27, 2023 meeting, the discussion at the April 24, 2023 meeting will be confined to the highlighted sections. It is recommended the City Council review the attached, highlighted copy to ensure the April 24, 2023 agenda accurately reflects the City Council's direction, and to provide Council Members ample time to review and propose changes.

BUDGET IMPACT
None.

LEGAL REVIEW
None. The City Attorney will assist the City Council in any changes to the ordinance (and Municipal Code) that arise from the City Council's April 24, 2023 discussion.

APPROVED BY: Peter Grant, City Manager
Attachments
Highlighted Update of Ordinance 1193
01004.0001/860803.1 1
ORDINANCE NO.

AN ORDINANCE OF THE CITY OF CYPRESS, CALIFORNIA REPEALING AND REPLACING ORDINANCE NO. 1193 AND SECTIONS 2-1 AND 2-2 OF

THE CYPRESS MUNICIPAL CODE RELATING TO THE CONDUCT OF

CITY COUNCIL MEETINGS
WHEREAS, the City Council of the City of Cypress is authorized to establish rules of conduct for its proceedings pursuant to Government Code section 36813; and WHEREAS, on March 14, 2022, the City Council adopted Ordinance No. 1193 updating the rules of conduct and decorum, as well as the order of business of City Council meetings; and WHEREAS, the publishing company for the Cypress Municipal Code noted some inconsistencies between Ordinance No. 1193 and Cypress Municipal Code Section 2-2 and subsections thereunder; and
WHEREAS, by adoption of this Ordinance, the City Council wishes to amend the order of business and make certain corrections to remove inconsistencies between Ordinance No. 1193 and Cypress Municipal Code Sections 2-1 and 2-2 and subsections thereunder.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS DOES ORDAIN AS FOLLOWS:

Section 1. Repeal and Replacement of Ordinance No. 1193. The City Council hereby repeals Ordinance No. 1193 in its entirety and replaces it with this Ordinance.

Section 2. Amendments to Chapter 2. Sections 2-1 and 2-2, including all subsections thereunder, of the Cypress Municipal Code shall be amended in their entirety to read as follows:
2-1. City council meetings—Time of regular meetings.

The city council shall hold regular meetings at 5:30 p.m., on the second and fourth Mondays of each month. Said meetings shall be adjourned no later than 11:30 p.m., unless the majority of the council waives said adjournment time. 2-2. Same—Place.

Meetings of the city council shall be held at 5275 Orange Avenue, Cypress, or at such other locations as the city council may specify. 2-2.0. Definitions pertaining to open meeting compliance.

For the purposes of this chapter, the definitions of “legislative body,” “regular meeting,” and “special meeting” as set forth in Section 54950 et seq. of the 01004.0001/860803.1 2
Government Code of the State of California shall apply. 2-2.1. Special meetings, call.

A special meeting may be called at any time by the presiding officer of the legislative body, or by a majority of the members of the legislative body, by delivering written notice to each member of the legislative body, posting on the city’s website, and to each local newspaper of general circulation, radio, or television station requesting notice in writing. The notice shall be delivered personally or by any other means and shall be received at least twenty-four (24) hours before the time of the meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted or discussed. No other business shall be considered at these meetings by the legislative body. The written notice may be dispensed with as to any member who at or prior to the time of the meeting convenes files with the clerk or secretary of the legislative body a written waiver of notice. The waiver may be given in writing by electronic communication. The written notice may be dispensed with as to any member who is actually present at the meeting at the time it convenes. Notice shall be required pursuant to this section regardless of whether any action is taken at the special meeting. The call and notice shall be posted at least twenty-four (24) hours prior to the special meeting in a location that is freely accessible to members of the public.
2-2.2. Same—Adjourned meetings.

Any regular or adjourned regular or special meeting may be adjourned to a time certain but not beyond the next regular meeting date. 2-2.3. Same—Notice.

Notice shall be given of all meetings as required by state law. 2-2.4. Same - Agenda.
(a) The city clerk shall prepare an agenda of the council proceedings, which agenda shall be prepared in accordance with the order of business, and shall furnish each member of the council, the mayor, the city manager and city attorney with a copy of the same not less than seventy-two (72) hours prior to each regular meeting and not less than twenty-four (24) hours prior to each special meeting. Any council member wishing to add an item on the agenda shall adhere to the city council’s adopted process for council members adding items to the agenda, as may be amended by the council from time-to-time. Matters that are not listed on the agenda shall not be presented to the council, except matters of an urgent or 01004.0001/860803.1 3
emergency nature presented by the city manager as provided by Government Code Section 54954.2.
(b) In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, a legislative body, including the city council, may hold an emergency meeting without complying with either the twenty-four-hour notice requirement or the twenty-four-hour posting requirement of Government Code Section 54956 or both the notice and posting requirement. Meetings held in such emergency situations shall comply with Government Code Section 54956.5. (c) The council may take action on any item of business not appearing on the agenda pursuant to the provisions of Government Code 54954.2. 2-2.4.1. Enforcement.

The provisions of this chapter shall be enforceable pursuant to the provisions of Government Code Sections 54960 through 54960.5, as said sections may be amended.
2-2.5. Same – Presiding Officer.

The mayor shall preside at the meetings of the council and shall preserve strict order and decorum at all regular and special meetings of the council. The mayor shall state every question coming before the council, announce the decision of the council on all subjects, except where the city clerk makes such announcement, and decide all questions of order subject however to an appeal to the council in which event a majority vote of the council shall govern and conclusively determine such question of order.
2-2.6. City council meetings – Call to order; temporary chairperson.

The mayor, or in his/her absence the mayor pro tempore, shall take the chair precisely at the hour appointed for the meeting, and shall immediately call the council to order. In the absence of the mayor or mayor pro tempore, the city clerk shall call the council meeting to order, whereupon a temporary chair shall be elected by the council members present. Upon the arrival of the mayor or mayor pro tempore, the temporary chair shall immediately relinquish the chair upon the conclusion of the business immediately before the council. 2-2.7. Same – Roll call.

Before proceeding with the business of the council, the city clerk shall call the roll of the council members and the names of those present shall be entered in the minutes.
01004.0001/860803.1 4
2-2.8. Same – Quorum.

A majority of the council constitutes a quorum for the transaction of business, but a lesser number may adjourn from time to time and may cancel the meeting by a notice. The city clerk may also notice the adjournment or cancellation of a meeting for lack of a quorum.
2-2.9. Same – Order of business.

All meetings of the council shall be open to the public. Promptly at the hour set by law on the day of each regular meeting, the council members, city manager, city clerk and the city attorney shall take their assigned stations in the council chambers and the business of the council shall be taken up for consideration and disposition in the following order, unless otherwise changed by resolution of the council.

1. Call to order

2. Roll call

3. Oral communications on closed session/workshop items

4. Closed session; workshop

5. Presentations

6. Oral communications on agenda items

7. Consent calendar; minutes

8. Public hearings

9. New business

10. Items removed from consent calendar

11. Continued items

12. Items from council members

13. Oral communications on items not on the agenda

14. Council member reports from city-affiliated boards and committees, and remarks

15. Council member items for future consideration

16. City manager reports

17. Adjournment
2-2.10. Same—Approved minutes as official record of proceedings. (a) Approval of minutes. Unless the reading of the minutes of a council meeting is requested by council member, such minutes may be approved without reading if the city clerk has previously furnished each member with a copy thereof.

Minutes shall be approved by voice or roll call vote.
(b) Designated as official record. The approved written minutes constitute the official record of council proceedings and actions and are superior to any other 01004.0001/860803.1 5
record, recordation, document, transcript, audio recording, video recording, or other memorial or writing of said proceedings and action. Any other recordings and records of council proceedings which may be deemed duplicate records shall be kept only as required by Government Code Section 34090.7 as it presently exists and as it may from time to time be amended. The council hereby authorizes the city clerk to store and destroy said duplicate records in accordance with said section of the Government Code.
(c) Subsections (a) and (b) shall apply to the minutes of the meetings of any city board, commission, committee, task force, or agency after the board, commission, committee, task force, or agency and the council have approved the same. The city clerk, and every board, commission, committee, task force, or agency secretary or clerk shall cause any recording made of the proceedings to assist in the preparation of the minutes to be destroyed in accordance with Government Code Section 34090.7.
(d) The provisions of this section shall apply to all minutes and recordings which have been approved by the body conducting the meeting and by the council. 2-2.11. Council meetings—Rules of debate.
(a) Presiding officer may debate and vote. The mayor, or in his/her absence, such other council member as may be presiding may move, second and debate from the chair, subject only to such limitations of debate per these rules imposed on all council members and shall not be deprived of any of the rights and privileges of a council member by reason of his/her acting as the presiding officer. (b) Getting the floor. Every council member desiring to speak shall request to be recognized by the presiding officer, only speak after being so recognized, and confine him/herself to the question under debate.
(c) Interruptions. A council member, once recognized, shall not be interrupted when speaking unless it be to call him/her to order, or as herein otherwise provided. If a council member, while speaking, is called to order, he/she shall cease speaking until the question of order is determined.
(d) Remarks of council member - When entered in minutes. Any council member may request, through the presiding officer, the privilege of having a written abstract of his/her statement on any subject under consideration by the city council entered in the minutes. If the city council consents thereto, such statement shall be entered in the minutes.
(e) Motion to reconsider. A motion to reconsider any action taken by the council may be made only on the day such action was taken. It may be made either immediately during the same session or at a recessed or adjourned session thereof. 01004.0001/860803.1 6
Such motion must be made by one on the prevailing side, but may be seconded by any council member and may be made at any time and have precedence over all other motions or, while a council member has the floor, it shall be debatable. (f) Rules of order. Except as otherwise provided in this chapter “Robert’s Rules of Order”, as revised and updated from time-to-time, shall govern the conduct of the meetings of the council.
2-2.12. Same—Addressing City Council—Generally.
(a) Opportunity to address legislative body. Every agenda for regular meetings of any legislative body, including the city council, of the City of Cypress shall provide an opportunity for members of the public to directly address the legislative body on items of interest to the public that are within the subject matter jurisdiction of the legislative body, provided that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by Government Code Section 54954.(b). The legislative body may adopt reasonable regulations to ensure that the intent of this section is carried out, including, but not limited to, regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. The rules pertaining to addressing the council shall also apply equally to all city board, commission, committee, task force, or agency after the board, commission, committee, task force, or agency created by the council.
(b) Oral communications. Each member of the public addressing the council shall step up to the microphone in front of the podium, give his/her name and address in an audible tone of voice for the record and, unless further time is granted by the council, shall limit his/her address to the time allotted on the agenda for public comments. Members of the public may address the council by oral communications on any matter over which the council has control; provided, however, that preference shall be given to those persons who may have notified the city clerk in advance of their desire to speak in order that the same may appear on the agenda of the city council. All remarks shall be addressed to the legislative body as a body and not to an individual council member. No person, other than the council and the person having the floor shall be permitted to participate in the discussion, without the permission of the presiding officer. No member of the public may ask a direct question shall to a council member except through the presiding officer. In discussion of any issue before the council, members of the public and of the council must confine themselves to the question before the council. (c) Spokesperson for group of persons. Whenever any group of persons wishes to address the council on the same subject matter, the presiding officer may request that a spokesperson be chosen by the group to address the council, and in case additional matters are to be presented at the time by any other member of said 01004.0001/860803.1 7
group, to limit the number of persons so addressing the council so as to avoid unnecessary repetition before the council.
(d) Written communications. Interested parties or their authorized representatives may address the council by written communications in regard to matters then under discussion.
(e) Public hearings and protests. Interested persons or their authorized representatives may address the council by reading of protests, petitions, or communications relating to zoning, sewer, and street proceedings, hearings on protests, appeals, and petitions, or similar matters in regard to matters then under consideration.
2-2.13. Same—Same—After motion made.

After a motion is made by the council, no person shall address the council without first securing the permission of the Presiding Officer. 2-2.14. Reserved.
2-2.15. Council meetings—Decorum.
(a) By council members.

1. Conduct. While the council is in session, the council members must preserve order and decorum, and a council member shall neither by conversation, by the utterance of loud, threatening, profane or abusive language, or by engaging in any other disorderly conduct at any council meeting, delay or interrupt the council proceedings. A council member’s persistence in discussing an agenda item or any other matter before the council after the matter has been called to a vote, shall constitute a violation of this subsection. Council members shall obey the orders of the council or the presiding officer. The following rules shall be obeyed:
i. Council members shall keep any remarks clear,
concise and on-topic.
ii. When there are differences of opinion, council
members shall focus on debating the facts of the situation and avoid personalities. Council members should seek to build on the ideas of others and look for common ground.
iii. Council members shall be prepared at council
meetings, including by reading their agendas with enough time to ask questions prior to the council meeting. Every effort will be made to 01004.0001/860803.1 8
ask questions before the council meeting so that the city manager or the city attorney, as applicable, has ample time to research the question before the council meeting.
iv. Council members shall base their decisions on the
merits and substance of the matter at hand, rather than on unrelated considerations.

2. Censure. A violation of these rules of decorum or the adopted civility, conduct and governance policy by a council member shall be subject to the below enforcement provisions. Any council member may make a motion for a vote to censure or for a vote for removal or ejection as set forth herein.
i. Resolution of censure. Any council member who
reasonably believes that another council member is violating these rules of decorum or the adopted civility, conduct and governance policy shall be allowed to request an agenda item be presented, in accordance with the procedures for requesting future agenda items, calling for staff to bring back a draft resolution of censure by identifying the council member, and that council member’s speech, actions or behavior, that he/she believes constitutes such violation.

Once approved to be presented to the council for consideration, the resolution of censure may be approved by a majority of the council and may contain the penalties described below. Upon such motion, all council members present shall immediately vote on the motion and state whether they agree that the identified speech, actions or behavior constitutes a violation and justifies a vote of censure. If a majority of the council members present a vote for censure, then that vote shall be duly noted by the city clerk and the subject of that vote shall have two (2) minutes to make a rebuttal stating why the vote should be overturned. After such rebuttal, any council member shall be entitled to make a motion to overturn the vote of censure. If such motion is approved by a majority vote of those council members present, then the city clerk shall remove such censure from the record. Motions to overturn a vote of censure may only be made at the meeting at which the vote of censure was made. This subsection contemplates no other administrative remedy to a vote of censure other than the two (2) minute rebuttal. If not so overturned, the resolution of censure shall be adopted.
ii. Fines for censure. Any council member who is
censured by the City Council may be subject to a one hundred dollar ($100.00) fine per censure. Such fine(s) shall be paid to the city clerk 01004.0001/860803.1 9
within thirty (30) days of the date imposed. Failure to pay such fine(s) within sixty (60) days shall give rise to a civil action by the city for collection, or shall be deducted or offset from the council member’s compensation or per diem entitlements.
iii. Revocation of special privileges. Any council
member who is censured by the council shall be subject to revocation of his/her committee assignments, regional boards and commissions, and community-generated board/committee appointments;
suspension of official travel, conference participation, access to a city credit card, council salary, stipends, and ceremonial titles. iv. Removal. Any council member who is censured by a
majority of the council during a council meeting, in addition to the attendant fines, shall also be subject to a vote, upon motion by any council member, by a majority of the council present, to remove such offender from the council meeting. If a majority of the council votes for removal, then the subject of that vote shall have two (2) minutes to make a rebuttal stating why the vote should be overturned. After such rebuttal any council member shall be entitled to make a motion to overturn the vote to remove. If such motion is approved by a majority vote of those council members present, then the city clerk shall remove such vote from the record. If the vote to remove is not overturned, then such vote shall remain part of the administrative record and resolution of censure. Motions to overturn a vote of removal may only be made at the meeting at which the vote of removal was made. If the offending council member does not leave voluntarily, the presiding officer may order any law enforcement officer who is on duty at the council meeting as sergeant at arms to remove the offender from the council chambers. It shall be the duty of any law enforcement officer who is serving as sergeant at arms at the council meeting to carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum, including the removal of disruptive council members and/or members of the public.
v. Resisting removal; penalty. Any council member or
member of the public who resists removal by the sergeant at arms shall be guilty of a misdemeanor.

3. Motion to enforce. If the presiding officer fails to enforce the rules set forth above, any council member may move to require the presiding officer to do so, and an affirmative vote of a majority of the council shall mandate such action. If the presiding officer fails to carry out the will of a 01004.0001/860803.1 10
majority of the council the majority may designate another council member to act as the presiding officer for the limited purpose of enforcing any provision of this subsection which it desires to enforce. (b) By other persons. Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by directive of the presiding officer, be barred from further audience at said meeting before the council unless permission to continue is granted by a majority vote of the council.
2-2.16. Same – Same – Enforcement.

The Chief of Police or such member or members of the Police Department as he/she may designate shall be Sergeant-at-Arms of the Council meetings. He/she shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting. Upon instructions of the Presiding Officer, it shall be the duty of the Sergeant-at-Arms or designee to place any person who violates the order and decorum of the meeting under arrest, and cause him/her to be prosecuted under the provisions of this Code or state law.
2-2.17 Same—Entering protest of city council action in minutes.

Any member at his request shall have the right to have the reasons for his dissent from or protest against any action of the council entered on the minutes. 2-2.18. Same—Ordinances, resolutions, motions and contracts. (a) Preparation of ordinances. All ordinances shall be prepared by the city attorney. No ordinance shall be prepared for presentation to the council unless ordered by a majority vote of the council or requested in writing by any member of the council, the presiding officer or the city manager or prepared by the city attorney on his own initiative.
(b) Prior approval by administrative staff. All ordinances, resolutions and contract documents shall, before presentation to the council, have been approved as to form and legality by the city attorney or his authorized representative and shall have been examined and approved for the administration by the city manager or his authorized representative where there are substantive matters of administration involved.
(c) Introducing for passage or approval. Ordinances, resolutions and other matters or subjects requiring action by the council must be introduced and sponsored by a member of the council, except that the mayor, city manager or city attorney may present ordinances, resolutions and other matters of subjects to the council, and 01004.0001/860803.1 11
any councilman may assume sponsorship thereof by moving that such ordinances, resolutions, matters or subjects be adopted; otherwise, they shall not be considered. 2-2.19. Same—Voting—Roll call vote.

A roll call vote shall be taken upon the passage of all ordinances and resolutions and be entered upon the journal of the proceedings of the council. Upon request of any member, a roll call vote shall be taken and recorded on any vote.

Whenever a recorded or roll call vote of the council is in order, the city clerk shall call the names of the members in alphabetical order, except that the name of the presiding officer shall be called last.
2-2.20. Same—Same—Disqualification and abstention.

No city council member shall be permitted to disqualify him/herself if such disqualification results in a tied vote unless such disqualification shall have been approved by the city attorney or by vote of the remainder of the council. Unexcused disqualification and abstentions shall be counted by the city clerk as a vote in favor of the particular motion.
2-2.21. Same—Motion to adjourn.

A motion to adjourn shall always be in order and decided without debate. 2-2.22. Same—Code of ethics.

The following principles shall constitute the Cypress code of ethics, applicable to all council members. Council members, upon the adoption of this ordinance or upon entering office, shall sign a statement affirming they read and understood the code of ethics. In addition, this code of ethics shall be periodically reviewed and updated by the council.
(a) Act in the public interest. Recognizing that stewardship of the public interest must be their primary concern, council members will work for the common good of the community and not for any private or personal interest, and they will assure fair and equal treatment of all persons, claims and transactions coming before the council.
(b) Comply with the law. Council members shall comply with the laws of the nation, the State of California and the City of Cypress in the performance of their public duties. These laws include, but are not limited to: the United States and California Constitutions; the Charter; the Municipal Code; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government. Council members shall also comply with all applicable city policies and procedures. 01004.0001/860803.1 12
(c) Conduct of council members. The professional and personal conduct of council members must be above reproach and should avoid even the appearance of impropriety. Council members shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other council members, city staff or public.
(d) Respect for process. Council members shall perform their duties in accordance with the processes and rules of order established by the council governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the council by city staff. (e) Incompatible employment. No council member shall engage in or accept private employment, or render services for private interests, when such employment or service is incompatible with the proper discharge of his/her official duties or would tend to impair his/her independence of judgment or action in the performance of his/her official duties.
(f) Use of public property. No council member shall request or permit the use of city owned vehicles, equipment, materials or property for personal convenience or profit, except when such services are available to the public generally, and in the same manner as available to the public, or are provided as city policy for the use of such official in the conduct of official business. No official shall use the time of any city employee during working hours for personal purposes. (g) Contracts with city. Council members shall not have a financial interest in any business transaction, or contract with the city, or in the sale of real estate, materials, supplies or services to the city, except as permitted in the conflict of interest statutes of the state.
(h) Disclosure of interest in legislation. A council member who has a financial or other private interest in any legislation shall disclose on the records of the city council or other appropriate authority the nature and extent of such interest. (i) Conflict of interest. In order to assure their independence and impartiality on behalf of the common good, council members shall not use their official positions to influence government decisions in which they have a material financial interest. In accordance with the law, council members shall disclose investments, interests in real property, sources of income and gifts; and abstain from participating in deliberations and decision-making where conflicts, as determined under applicable laws, may exist. Council members should endeavor to consult with the city attorney before any council meeting to allow an evaluation by the city attorney of any potential conflict.
(j) Confidential information. Council members shall respect the 01004.0001/860803.1 13
confidentiality of information concerning the property, personnel or affairs of the city. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial or other private interests.
(k) Advocacy. When representing the city while serving on or appearing before other government agencies or in court, council members shall represent the official policies or positions of the council to the best of their ability when designated as delegates for this purpose. When representing the city while serving on or appearing before other government agencies or in court, council members shall advocate policies that are in the best interest of the city over their own personal interests. When presenting their individual opinions and positions, council members shall explicitly state they do not represent the council or the city, and shall not allow the inference that they do.
(l) Positive workplace environment. Council members shall support positive and constructive workplace environment for city employees and for citizens and businesses dealing with the city. Council members shall recognize their special role in dealings with city employees not provide direction to city staff in violation of the city charter.
2-2.22.1. Vacancy on commissions upon filing of nomination papers for city council.

Whenever a member of the recreation and community services commission, senior citizens commission, traffic commission, or any other board or commission officially adopted by ordinance of the city council, as the case may be, is nominated for the office of city council by the filing of nomination papers designating such person as a candidate for the office of city council, the office of such person so nominated on the recreation and community services commission, senior citizens commission, traffic commission or any board or commission officially adopted by ordinance of the city council, as the case may be, shall be immediately and automatically rendered vacant and the city clerk shall immediately notify the city council of that fact, and the vacancy may be filled in the manner provided by law.
2-2.23. City council to serve as planning commission.

The city council hereby is designated as the planning commission of the City of Cypress. Except as otherwise provided for by resolution of the city council, any meeting of the city council shall also be deeded to be a meeting of the planning commission.

Section 3. Effective date. This Ordinance shall become effective thirty (30) days from its 01004.0001/860803.1 14
adoption.

Section 4. Certification. The Mayor shall sign and the City Clerk shall certify to the passage of this Ordinance and shall cause the same to be published and posted pursuant to the provisions of law in that regard.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the ____ day of _________, 2023. _______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
__________________________________

CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Ordinance was duly adopted at a regular meeting of said City Council held on the _____ day of ___________, 2023, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
_____________________________________

CITY CLERK OF THE CITY OF CYPRESS

Cypress City CouncilApril 10, 2023

Cypress City Council
April 10, 2023