EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/25/23-04/07/23
12912 1024 - VALLEY VISTA SERVICES, INC $ 219,160.04
Waste Disposal Fee 2/23 2/23 $ 219,160.04
12913 127 - VENESKI, PATRICK $ 300.00
Retiree Health Care Benefits 4/23 4/23 $ 300.00
12914 105121 - VIGIL, FELIX $ 300.00
Retiree Health Care Benefits 4/23 4/23 $ 300.00
12915 129666 - WALQUIST, BRIAN $ 300.00
Retiree Health Care Benefits 4/23 4/23 $ 300.00
12916 40 - WARLAND INVESTMENTS COMPANY $ 37,500.00
Development Assistance 4/23 4/23 $ 37,500.00
12917 122756 - WINTERSOLE, MICHAEL $ 300.00
Retiree Health Care Benefits 4/23 4/23 $ 300.00
12918 112204 - WONG, JEFFREY $ 300.00
Retiree Health Care Benefits 4/23 4/23 $ 300.00
12919 342 - WU, ALEX $ 300.00
Retiree Health Care Benefits 4/23 4/23 $ 300.00
12920 100505 - CITY OF CYPRESS-WORKERS COMP $ 2,040.26
Workers Comp Claims/Professional Svcs/#26159-26190 Reimb 3/31/23 $ 2,040.26 12921 100505 - CITY OF CYPRESS-WORKERS COMP $ 2,164.00
Workers Comp Claims/Medical/#26159-26190 Reimb(A) 3/31/23 $ 2,164.00 12922 100505 - CITY OF CYPRESS-WORKERS COMP $ 4,831.42
Workers Comp Claims/Permanent Disability/#26159-26190 Reimb(B) 3/31/23 $ 4,831.42 12923 2214 - GAMBOA, MARK $ 31.50
Refund/Permit #BS-23-282 3/31/23 $ 31.50
12924 120801 - MISSION SQUARE - ICMA RETIREMENT TRUST - RHS $ 1,200.00 Deferred Comp/Exec Mgmt 3/23 401a-3/23 $ 1,200.00
12925 120801 - MISSION SQUARE - ICMA RETIREMENT TRUST - RHS $ 11,061.25 Monthly Retiree Health Savings 3/23 3/23 $ 11,061.25
12926 116005 - PERS/PUBLIC EMPLOYEES RETIREMENT SYS $ 162,352.41 Med Insurance/City & Dist 4/23 17115728 $ 162,352.41
12927 116005 - PERS/PUBLIC EMPLOYEES RETIREMENT SYS $ 14,867.31 Med Insurance/West Comm 4/23 17115917 $ 14,867.31
12928 1247 - HINDERLITER, DE LLAMAS AND ASSOCIATES/HdL $ 1,421.88 Svc/Business License Tax Admin 2/23 Feb23 $ 1,421.88
12929 2017 - MINIKUS, SCOTT $ -
Refund/Candidate Statement/Election 11/8 Rfd 3/31/23 $ - 62070 2075 - 1413 CONSULTING JOSEPH DEAN MORALLI $ 14,900.00 PD Svc/Audit/Property Room 2/3 23-001 $ 14,900.00
62071 106914 - ADMINSURE $ 3,376.00
Workers Comp Claims Admin 4/23 15863 $ 3,376.00
62072 270 - AITHAL, DARSHINI $ 821.60
Instruct/Yoga & Painting 2/15-3/20 3/20/23 $ 821.60
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/25/23-04/07/23
62073 100723 - ALESHIRE & WYNDER, LLP $ 43,530.92
Legal Svc/CA Aware 2/23 74249 $ 2,902.55
Legal Svc/Code Enforcement 2/23 74244 $ 770.50
Legal Svc/Council Matters 2/23 74237 $ 5,441.00
Legal Svc/Engineering 2/23 74240 $ 5,845.00
Legal Svc/Finance 2/23 74241 $ 175.00
Legal Svc/General Admin 2/23 74236 $ 3,475.00
Legal Svc/Housing 2/23 74245 $ 137.50
Legal Svc/Makkouk 2/23 74246 $ 359.50
Legal Svc/Planning 2/23 74239 $ 650.00
Legal Svc/Police 2/23 74243 $ 2,156.87
Legal Svc/Recreation 2/23 74242 $ 25.00
Litigation Svc/CA Voting Rights Act Challenge 2/23 74247 $ 2,447.50 Litigation Svc/Estrada 2/23 74248 $ 2,119.40
Litigation Svc/General Admin 2/23 74238 $ 280.00
Litigation Svc/Morris 2/23 74251 $ 7,930.30
Litigation Svc/Youngsma 2/23 74250 $ 8,815.80
62074 105442 - ALL CITY MANAGEMENT SERVICE INC $ 14,249.24 Crossing Guard Services(27 Hrs)/Orange & Grindlay 2/19-3/4 83805(A) $ 650.43 Crossing Guard Svcs(564.5 Hrs) 2/19-3/4 83805 $ 13,598.81 62075 2213 - ALLAN HANCOCK COLLEGE $ 2,700.00
PD Reg/Emergency Vehicle Operation Course/NT & BR 4/17-4/21 PD Reg 4/17-21 $ 2,700.00 62076 1200 - ANNEALTA GROUP $ 4,727.50
Consult/Planning Project Manager/Goodman Center 2/23 2739 $ 2,131.25 Svc/Planning Project Management & Support Assistance 2/23 2741 $ 1,937.50 Svc/Planning Project Manager/Housing Element Implementation 2/23 2740 $ 658.75 62077 1619 - ARDURRA GROUP, INC-ANDERSON PENNA PARTNERS $ 8,502.50 Inspect/Concrete Rehab 2/23 134316 $ 8,502.50
62078 110860 - AT&T $ 2,637.76
Cell Svc/Maint 3/23 3/23(C) $ 52.71
Cell Svc/PD 3/23 3/23(D) $ 243.58
Maint Wireless Aircards 3/23 3/23(A) $ 160.35
PD Svc/Mobile Data 3/23 3/23(E) $ 2,094.66
Svc/Planning iPads 3/23 3/23(B) $ 86.46
62079 110860 - AT&T $ 3,702.55
9391033694-PW Phone Svc 2/23 2/23(I) $ 167.43
9391033696-PD Phone Svc 3/23 3/23(F) $ 27.11
9391033698-PW Phone Svc 2/23 2/23(J) $ 27.24
Phone Svc/Multi-Line 2/13-3/12 2/13/23-3/12/23 $ 3,480.77 62080 1822 - BENEFITS COORDINATORS CORPORATION BCC $ 9,664.12 Insurance/Life/LTD/STD/Optional 4/23 12424 $ 9,664.12
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/25/23-04/07/23
62081 619 - BERLITZ LANGUAGES, INC $ 110.00
Svc/Bilingual Testing(1)/PD 1/25 00127423-00670 $ 55.00 Svc/Bilingual Testing(1)/PD 12/21 00127423-00076 $ 55.00 62082 2118 - CASC ENGINEERING AND CONSULTING, INC $ 14,584.00 Consult/Modernization & Integration/Business Park 2/23 0048451 $ 14,584.00 62083 123012 - CHARLES ABBOTT ASSOCIATES $ -
Building Inspection and Plan Check Services 1/23 65501 $ - Building Inspection and Plan Check Services 11/22 65164 $ - Building Inspection and Plan Check Services 12/22 65362 $ - Building Inspection and Plan Check Services 7/22 64596 $ - Building Inspection and Plan Check Services 9/22 64891 $ - Svc/Fats, Oil & Grease/NPDES Inspections 2/23 65557 $ - 62084 2090 - CHARTER COMMUNICATIONS HOLDINGS LLC SPECTRUM $ 995.95 W/C Svc/Internet 2/6-2/28 218496501030123A $ 421.66
W/C Svc/Internet 3/1-3/31 218496501030123 $ 574.29
62085 1595 - CHUCK THOMAS INVESTIGATIONS $ 7,770.27
PD Svc/Internal Affairs Investigation #IA2022-0090 1/4-2/7 CT22-80.3 $ 7,770.27 62086 110067 - COMLINK LASER CARE $ 314.60
Toner(1)/PD 3/17 74802 $ 110.95
Toner(1)/PD 3/21 74811 $ 203.65
62087 2035 - COMMUNICATIONS LAB BARRIOS & ASSOCIATES, LLC $ 7,000.00 Svc/City Communication Support & Marketing 12/22 2301-335 $ 7,000.00 62088 1617 - CONTROL AIR ENTERPRISES LLC $ 2,339.00
Svc/HVAC Preventative Maint/Comm Center 12/20 3080167 $ 2,339.00 62089 1439 - CORODATA MEDIA STORAGE, INC $ 141.77
Offsite Data Storage 2/23 DS1304760 $ 141.77
62090 122946 - COUNTRY GARDEN CATERERS $ 1,290.31
Svc/Cater/Commissioner Appreciation Reception 3/29 2042 $ 1,290.31 62091 115003 - COUNTY OF ORANGE $ 6,451.01
Parking Violations 1/23 1/23 $ 5,346.50
PD Svc/OC Automated Telecommunication System 3/23 SH64912 $ 1,104.51 62092 115003 - COUNTY OF ORANGE $ 1,855.00
PD Svc/Automated Fingerprint Identification System 3/23 SH64803 $ 1,855.00 62093 2046 - DANA SAFETY SUPPLY CORP $ 3,652.95
Replace/Push Button Controller(1)/Cable(1)/Misc/Unit #674 839657 $ 259.68 Svc/Upfit PD Vehicle/Unit #674 839656 $ 3,393.27
62094 116854 - DATA TICKET INC-MSB $ 1,533.02
Parking Citation Processing 1/23 147464 $ 1,533.02
62095 105412 - DEPT OF INDUSTRIAL RELATIONS $ 225.00
Inspect/Elevator/Council Chambers 3/3 E1948818SN $ 225.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/25/23-04/07/23
62096 100707 - DEPT OF JUSTICE ACCT OFFICE CASHIER UNIT $ 230.00 Svc/Fingerprints(1)/Recreation 2/23 614347 $ 32.00
Svc/Fingerprints(3)/PD 2/23 641347(A) $ 198.00
62097 1296 - EDCO CNG $ 8,129.41
Natural Gas(277.48 Gls)/Sweepers(2)/Sewer Truck(1) 1/1-1/15 01192023-6 $ 1,587.19 Natural Gas(290.68 Gls)/Sweepers(2)/Sewer Truck(1) 2/16-2/28 03012023-6 $ 935.99 Natural Gas(610.57 Gls)/Sweepers(2)/Sewer Truck(1) 1/16-1/31 02022023-6 $ 3,492.46 Natural Gas(656.45 Gls)/Sweepers(2)/Sewer Truck(1) 2/1-2/15 02202023-6 $ 2,113.77 62098 2185 - ENVIRO SAFETY PRODUCTS, PUBLIC SAFETY CENTER $ 239.43 PD Exam Gloves(2K) 3/20 6130356 $ 239.43
62099 1115 - FRONTIER $ 425.15
7148996947 - Phone Svc/Sewers 3/23 3/23(A) $ 57.89
W/C Phone Svc/5624931036 3/23 3/23(B) $ 75.61
W/C Svc/Circuit Line 3/13-4/12 3/13/23-4/12/23 $ 291.65 62100 119018 - GOLDEN STATE WATER COMPANY $ 22,075.87
Svc/Athletic Fields 2/23 2/23(P) $ 806.55
Svc/Civic Center 10/22-2/23 10/22-2/23 $ 3,392.62
Svc/Community Center 2/23 2/23(M) $ 34.23
Svc/Maint Yard Landscaping 2/23 2/23(N) $ 370.41
Svc/Parks Landscaping 2/23 2/23(J) $ 5,399.46
Svc/Parkway Maint 2/23 2/23(I) $ 5,934.90
Svc/Parkway Maint 3/23 3/23 $ 4,354.36
Svc/Sr Center 2/23 2/23(O) $ 74.55
Svc/Stanton Channel Berm 2/23 2/23(K) $ 1,568.88
Svc/Storm Drain 2/23 2/23(L) $ 139.91
62101 107013 - GOLDEN WEST COLLEGE-ADMISSIONS RECORDS $ 120.00 PD Facility Rental/Physical Agility Testing/Recruits 5/13 2023-AAGLNT $ 120.00 62102 110049 - GREAT SCOTT TREE SERVICE INC $ 450.00
Svc/Trim Tree(1)/Oak Knoll Park 3/8 48753 $ 450.00
62103 128739 - HOME DEPOT CREDIT SVC-MAINT $ 2,164.21
Supplies/Maint 1/23 3/31/23 $ 1,132.51
Supplies/Maint 2/23 3/31/23(A) $ 1,031.70
62104 1800 - INTERLOG CONSTRUCTION, INC $ 10,735.00
Final/Construct/PD Modernization 1/22 12-Final $ 10,735.00 62105 2039 - KELLY SPICERS INC KELLY SPICER STORES $ 931.42 Specialty Paper(16.5 Rms) 3/16 11245219 $ 931.42
62106 125450 - KMBS USA, INC/KONICA MINOLTA $ 26,615.04 Copier(1)/Comm Center 3/7 285830472 $ 5,804.38
Copier(1)/HR 1/10 284764677 $ 3,867.80
Copier(1)/PD Administration 3/2 285777761 $ 5,804.38
Copier(1)/PD Records 1/23 284890565 $ 5,516.53
Copier(1)/Senior Center 3/7 285830474 $ 5,621.95
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/25/23-04/07/23
62107 1588 - L.N. CURTIS AND SONS-CURTIS BLUE LINE $ 949.51 Credit/Uniform/BHed CM27829 $ (127.04)
PD Duty Holsters(1) 3/8 INV684391 $ 138.95
PD Duty Holsters(2) 3/6 INV682432 $ 277.91
PD Patches(60)/Active Shooter Vest Carriers 3/6 INV682540 $ 659.69 62108 122069 - LIEBERT CASSIDY WHITMORE $ 4,737.50
Legal Svc/HR Matter #CY020-00038 2/23 236283 $ 4,661.50 Legal Svc/PD Matter #CY020-00001 2/23 236282 $ 76.00
62109 933 - LSA ASSOCIATES, INC $ 23,849.56
Consult/Enviro Document & Tech Analysis/Goodman Center 2/23 187393 $ 5,648.06 Consult/Housing Element/Enviro Impact Report 2/23 187391 $ 16,890.75 Consult/Mitigated Negative Declaration/Business Park 2/23 187392 $ 1,310.75 62110 111271 - MAR-CO EQUIPMENT CO $ 5,695.95
Replace/Catalytic Converter(1)/Unit #137 129354 $ 4,733.90 Sweeper Gutter Brooms(5) 2/15 191714 $ 962.05
62111 1061 - MARTINEZ, DIANA $ 12.00
Meals/Intervention & De-Escalation Techniques 2/23 Reimb 3/31/23 $ 12.00 62112 778 - MERMER, TERRY $ 138.00
Meals/Police K9 Conference 3/7-3/10 Reimb 3/31/23 $ 138.00 62113 122124 - MIKE RAAHAUGE SHOOTING ENTERPRISES $ 75.00 PD Svc/Shooting Range(3)/SWAT 2/16 1780 $ 75.00
62114 109177 - MONDON, REBECCA $ 138.00
Meals/Police K9 Conference 3/7-3/9 Reimb 3/31/23 $ 138.00 62115 129724 - NAPA AUTO PARTS/SO CAL AUTO & TRUCK PARTS INC $ 25.85 Repair/Hitch/Unit #116 430184 $ 25.85
62116 1124 - OC CUSTOM VINYL GRAPHICS & SIGNS INC $ 113.14 PD Banner Patches(7)/Open House 3/22 1308491 $ 113.14
62117 1140 - ORTIZ, JESSE $ 230.85
Reimb/Supervisory Leadership Institute 2/22-2/25 Reimb 3/31/23 $ 230.85 62118 223 - QUALITY LOGO PRODUCTS, INC $ 957.92
PD Imprinted Cups(200)/PACE 3/21 QSI-1012767 $ 477.55
PD Imprinted Folders(200)/PACE 3/21 QSI-1012537 $ 480.37 62119 144 - R.C.S. INVESTIGATIONS & CONSULTING, LLC $ 3,200.00 PD Svc/Background Checks(4) 3/16 5345 $ 3,200.00
62120 130231 - RSG, INC ROSENOW SPEVACEK GROUP INC $ 800.00 Consult/Affordable Housing/Citrus Square Senior Community 2/23 I010015 $ 800.00 62121 129917 - RUTAN & TUCKER $ 1,966.61
Legal Svc/Housing/Citrus Square 12/22 953402 $ 225.00
Legal Svc/Land Use/Los Alamitos Race Course 12/22 9534003 $ 150.00 Legal Svc/Public Records Act Assistance 12/22 953404 $ 1,183.61 Legal Svc/Successor Agency 12/22 953401 $ 198.00
Litigation Svc/Public Records Act/Fortis 12/22 953405 $ 210.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/25/23-04/07/23
62122 119016 - SO CAL EDISON $ 2,720.28
700564248438 Svc/Traffic Signals 2/23 2/23(D) $ 2,720.28 62123 119017 - SO CAL GAS CO $ 129.86
08131074000 Svc/Storm Drain 3/23 3/23 $ 29.63
14011061398 Svc/Storm Drain 3/23 3/23(B) $ 51.09
16111070716 Svc/Storm Drain 3/23 3/23(A) $ 49.14
62124 1987 - SON, YOUNGJUN $ 60.00
Meals/Drug Abuse Recognition 2/21-2/23 Reimb 3/31/23 $ 36.00 Meals/Mental Health Intervention 2/16-2/17 Reimb(A) 3/31/23 $ 24.00 62125 109312 - SONIC SOUNDS/VAZQUEZ, GONZALO $ 600.00
Svc/DJ/Spring Egg Hunt 4/8 4/8/23 $ 600.00
62126 1591 - SOUTHERN CALIFORNIA NEWS GROUP $ 2,631.14
Pub Notice/Cypress Recreation Services Budget FY 2022-23 F516D3BA-002 $ 657.80 Pub Notice/Shade Structures/Oak Knoll Park/ Project #309 F516D3BA-001 $ 1,973.34 62127 1279 - SOUTHERN CALIFORNIA SHREDDING, INC $ 60.00 PD Svc/Shredding 3/13 221589 $ 60.00
62128 111309 - TAVERAS, RAFAEL $ 60.00
Meals/Arrest & Control Instructor Course 2/27-3/3 Reimb 3/31/23 $ 60.00 62129 2067 - THE ORIGINAL GOODIE'S UNIFORM $ 679.80
PD Nameplates(2)/SAusmus(1) & CEsquivel(2) 3/15 8109 $ 39.52 PD Uniform/CRevere 8104 $ 640.28
62130 399 - TRAN, THUAN $ 4,205.92
Advanced Disability/Pension Payment 4/23 3/31/23 $ 4,205.92 62131 128063 - U S ARMOR CORPORATION $ 674.06
PD Ballistic Vest(1)/BHealy 41090 $ 674.06
62132 1139 - UNIFIRST CORP $ 189.66
Svc/Floor Mats/Blankets/PD 1/17 324-2841043 $ 10.50
Svc/Floor Mats/Blankets/PD 12/20 324-2827296 $ 11.25
Svc/Floor Mats/Blankets/PD 2/14 324-2854673 $ 10.50
Svc/Floor Mats/Comm Center 1/17 324-2841426 $ 43.00
Svc/Floor Mats/Comm Center 12/20 324-7827682 $ 43.75
Svc/Floor Mats/Comm Center 2/14 324-2855054 $ 43.00
Svc/Towels/Senior Center 1/17 324-2841456 $ 13.83
Svc/Towels/Senior Center 1/31 324-2848282 $ 13.83
62133 1242 - UNIFORM DEPOT, INC-MR UNIFORM $ 552.71
PD Uniform/JMarquez 7087 $ 13.69
PD Uniform/JPark 7089 $ 383.09
PD Uniform/Volunteers GMolina/RHatlen/WSchoemann 7087(A) $ 41.06 Uniform/RACES Volunteer LPearlman 7088 $ 114.87
62134 129595 - VERIZON WIRELESS - CA $ 76.41
Cell Svc/Recreation 3/23 3/23 $ 76.41
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/25/23-04/07/23
62135 112149 - WESTERN EXTERMINATOR COMPANY $ 460.00
Svc/Pest Control/Citywide 1/23 211169C $ 460.00
62136 110131 - WHITE CAP CONSTRUCTION SUPPLY WHITE CAP, LP $ 569.50 Drive Flange(1)/Drive Shaft(1) 2/24 50021134487 $ 569.50 62137 423 - YORBA REGIONAL ANIMAL HOSPITAL & PET RESORT $ 511.28 PD Vet Svc/Bono 3/17 5438625911 $ 511.28
62138 0 - BURKE, DAVID $ 2.99
Refund/Candidate Statement/Election 11/8 Rfd 3/31/23 $ 2.99 62139 0 - CADALIN, GEORGINA $ 300.00
Refund/Facility Deposit/Contract #7122 Rfd 3/31/23 $ 300.00 62140 0 - CRANE, DYLAN $ 21.01
Refund/Soccer 3/15 Rfd 3/31/23 $ 21.01
62141 0 - GEYER, LINDA $ 300.00
Refund/Facility Deposit/Contract #7110 Rfd 3/31/23 $ 300.00 62142 0 - GRASON CONSTRUCTION $ 1,000.00
Refund/Recycling Deposit/5064 Melbourne Dr Rfd 3/31/23 $ 1,000.00 62143 0 - HOPE SCHOOL $ 300.00
Refund/Facility Deposit/Contract #6416 Rfd 3/31/23 $ 300.00 62144 0 - JAIN, RACHANA $ 19.63
Refund/Soccer 3/15 Rfd 3/31/23 $ 19.63
62145 0 - KATSUMATA-HAYASHIDA, CARRIE $ 2.99
Refund/Candidate Statement/Election 11/8 Rfd 3/31/23 $ 2.99 62146 0 - LE, HELEN $ 2.99
Refund/Candidate Statement/Election 11/8 Rfd 3/31/23 $ 2.99 62147 0 - LEE, JOHN $ 150.00
Refund/Facility Deposit/Contract #6833 Rfd 3/31/23 $ 150.00 62148 0 - LUA, GUSTAVO $ 1,000.00
Refund/Recycling Deposit/5612 Bishop St Rfd 3/31/23 $ 1,000.00 62149 0 - MILLER, TERRY $ 2.99
Refund/Candidate Statement/Election 11/8 Rfd 3/31/23 $ 2.99 62150 0 - PANGANIBAN, CHARISSE $ 100.00
Refund/Facility Deposit/Contract #7186 Rfd 3/31/23 $ 100.00 62151 0 - PEAT, BONNIE $ 2.99
Refund/Candidate Statement/Election 11/8 Rfd 3/31/23 $ 2.99 62152 0 - STEWART, KRISTINE $ 80.00
Refund/Citation #CP453779 Rfd 3/31/23 $ 80.00
62153 0 - STRONG, RACHEL $ 2.99
Refund/Candidate Statement/Election 11/8 Rfd 3/31/23 $ 2.99 62154 0 - VAZQUEZ, JOSE $ 500.00
Refund/Recycling Deposit/4632 Marion Ave Rfd 3/31/23 $ 500.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
03/25/23-04/07/23
62155 123012 - CHARLES ABBOTT ASSOCIATES $ 138,744.07
Building Inspection and Plan Check Services 12/22 Reissue 65362 $ 24,777.35 Building Inspection and Plan Check Services 7/22 Reissue 64596 $ 25,215.41 Building Inspection and Plan Check Services 9/22 Reissue 64891 $ 82,669.31 Svc/Fats, Oil & Grease/NPDES Inspections 2/23 Reissue 65557 $ 6,082.00 62156 2017 - MINIKUS, SCOTT $ 2.99
Refund/Candidate Statement/Election 11/8 Reimb 3/31/23 $ 2.99 Total EFTs $ 464,129.68 $ 464,129.68
Total Warrants 428,796.75 428,796.75
Transfer to Payroll (W1499) 783,782.48 Payroll 03/17/23-03/31/23 783,782.48 Grand Totals $ 1,676,708.91 $ 1,676,708.91
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 13.
FROM: Peter Grant, City Manager
DATE: 04/24/2023
SUBJECT: Adopt the Strategic Plan and Six Month Objectives
RECOMMENDATION
Adopt the Strategic Plan and six month objectives.
DISCUSSION
The City Council establishes major City goals and objectives through its strategic planning process and the Strategic Plan is the primary tool by which the City Council improves services and preserves Cypress' high quality of life. It guides budget development and is the foundation by which the City manages program objectives, implementation and accountability.
Every three years, the City Council formally reviews the City's Mission, Vision, Values and Goals as part of the Strategic Plan, along with developing new six month objectives. At its March 28, Strategic Plan workshop, the City Council and executive management team established:
CITY OF CYPRESS VISION STATEMENT
Cypress is a safe and welcoming community delivering excellent services for our residents, neighborhoods, and businesses.
CITY OF CYPRESS MISSION STATEMENT
The City of Cypress, guided by our core values, will utilize our resources in concert with community partners to provide an exceptional city to live, work, and play.
CORE VALUES
Integrity, accountability, transparency/fiscal prudence, teamwork and responsiveness to the community.
THREE-YEAR GOALS 2023-2026 (not in priority order)
Maintain infrastructure and facilities
Maintain financial stability and promote economic activity Enhance and maintain public safety
Maintain high quality and high value services for the community Enhance recreation facilities and programs
The six-month objectives that advance these goals are attached.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Six Month Objectives
C I T Y O F C Y P R E S S
SIX -MONTH STRATEGIC OBJECTIVES
M a r c h 2 0 2 3 – S e p t e m b e r 2 0 2 3
Updated: April 19, 2023 A
THREE-YEAR GOAL: MAINTAIN INFRASTRUCTURE AND FACILITIES
WHEN WHO WHAT STATUS COMMENTS
DONE
ON
TARGET REVISED
1. At the June 26,
2023 City Council
meeting
Public Works
Director, working with
the RCS Director
Recommend construction plans and specifications for
reimagining Arnold Cypress Park.
2. At the April 24, 2023
City Council workshop
Public Works
Director, working with
SCE
Present options for converting to LED streetlights.
3. By September 1,
2023
Public Works Director Report the results of the right-of-way water conservation opportunities analysis to the City Manager
C I T Y O F C Y P R E S S
SIX -MONTH STRATEGIC OBJECTIVES
M a r c h 2 0 2 3 – S e p t e m b e r 2 0 2 3
Updated: April 19, 2023 B
MAINTAIN FINANCIAL STABILITY AND PROMOTE ECONOMIC ACTIVITY
WHEN WHO WHAT STATUS COMMENTS
DONE
ON
TARGET REVISED
1. At the Sept. 11, 2023
City Council workshop
Finance Director Present options to accelerate Pension Trust funding to further offset CalPERS pension plan unfunded actuarial
liabilities.
2. At the Sept. 11, 2023
City Council workshop
Planning Director Recommend the Housing Element implementation public outreach plan.
3. At the July 10, 2023
City Council workshop
Planning Director,
working with the
Economic
Development
subcommittee
Present options for the redevelopment/sale/transfer of
the city-owned property at 5732 Lincoln Ave.
4. By June 30, 2023 Planning Director Implement the first phase of the Pandemic Recovery Plan’s Business Recovery and Support Program
5. By June 15, 2023 Planning Director,
working with the
Business Park
Advisory Committee
Present the Business Park Modernization land-use
recommendations to the City Manager.
C I T Y O F C Y P R E S S
SIX -MONTH STRATEGIC OBJECTIVES
M a r c h 2 0 2 3 – S e p t e m b e r 2 0 2 3
Updated: April 19, 2023 C
THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY
WHEN WHO WHAT STATUS COMMENTS
DONE
ON
TARGET REVISED
1. At the June 12, 2023
City Council meeting
Police Chief, working
with the Police
Management
Association and
Police Officers’
Association
Recommend an agreement with a consultant to support
the update of the Police department’s personnel
evaluation system.
2. At the June 26, 2023
City Council meeting
Police Chief, working
with the Finance
Director
Recommend the replacement of the Police department’s
mobile audio video systems and include options for
automated license plate reader (ALPR) technology.
3. By August 31, 2023 Police Chief Provide Federal Emergency Management Agency required emergency management and incident
command training to city staff.
4. By Sept. 15, 2023 Police Chief, working
with the Police
Management
Association, Police
Officers’ Association,
and the Finance
Director
Present a strategy to deploy body worn camera to Police patrol personnel to the City Manager.
C I T Y O F C Y P R E S S
SIX -MONTH STRATEGIC OBJECTIVES
M a r c h 2 0 2 3 – S e p t e m b e r 2 0 2 3
Updated: April 19, 2023 D
THREE-YEAR GOAL: ENHANCE RECREATION FACILITIES AND PROGRAMS
WHEN WHO WHAT STATUS COMMENTS
DONE
ON
TARGET REVISED
1. By June 15, 2023 RCS Director Negotiate agreements with Cypress College and Anaheim Union High School District for relocating
pickleball and Cypress Girls Softball during Arnold
Cypress Park construction.
X
2. At the Sept. 11, 2023
City Council meeting
PW Director, working
with the RCS Director,
Police Chief and
Finance Director
Recommend an agreement for installation of security
upgrades at Oak Knoll Park.
X
3. By August 31, 2023 RCS Director, working
with the RCS
Commission
Present recommendations to update Park Regulations to
the City Manager.
X
C I T Y O F C Y P R E S S
SIX -MONTH STRATEGIC OBJECTIVES
M a r c h 2 0 2 3 – S e p t e m b e r 2 0 2 3
Updated: April 19, 2023 E
THREE-YEAR GOAL: MAINTAIN HIGH QUALITY AND HIGH VALUE SERVICES FOR THE COMMUNITY
WHEN WHO WHAT STATUS COMMENTS
DONE
ON
TARGET REVISED
1. At the June 12, 2023
City Council meeting
Finance Director Present the new online Budget Book.
2. At the May 22, 2023
City Council meeting
City Clerk, working
with the Finance
Director
Recommend an agenda management and video
streaming services system.
3. At the April 24, 2023
City Council meeting
Finance Director Recommend the replacement of the telephone system with cloud-based technology.
4. Ongoing City Manager and City
Attorney, working with
the City Council
Assess and respond to the California Voting Rights Act
lawsuit and potentially consider changes to the City’s
system for electing Council Members.
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 14.
FROM: Peter Grant, City Manager
DATE: 04/24/2023
SUBJECT: Discuss and Provide Direction Regarding Ordinance No. 1193 and Municipal Code Section 2-1 and 2-2
RECOMMENDATION
Discuss and provide direction regarding Ordinance No. 1193 and Municipal Code Section 2-1 and 2-2.
DISCUSSION
At its March 27 meeting, the City Council directed a discussion or Ordinance No. 1193 and Municipal Section 2-1 and 2-2 be placed on an upcoming agenda. At its April 10 meeting, the City Council determined its deliberations would be limited to the highlighted the portions of the attached ordinance and that the City Council would only consider proposed changes from Council Members that were submitted to the City Manager by 9:00 AM on Monday, April 17.
The Mayor and Council Member Peat submitted proposals (attached).
BUDGET IMPACT
None.
LEGAL REVIEW
None. The City Attorney will assist the City Council with any changes to the ordinance (and Municipal Code) that arise from the City Council's discussion.
APPROVED BY: Peter Grant, City Manager
Attachments
Summary of Council Member Proposals
01004.0001/860803.1 1
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF CYPRESS, CALIFORNIA REPEALING AND REPLACING ORDINANCE NO. 1193 AND SECTIONS 2-1 AND 2-2 OF
THE CYPRESS MUNICIPAL CODE RELATING TO THE CONDUCT OF
CITY COUNCIL MEETINGS
WHEREAS, the City Council of the City of Cypress is authorized to establish rules of conduct for its proceedings pursuant to Government Code section 36813; and WHEREAS, on March 14, 2022, the City Council adopted Ordinance No. 1193 updating the rules of conduct and decorum, as well as the order of business of City Council meetings; and WHEREAS, the publishing company for the Cypress Municipal Code noted some inconsistencies between Ordinance No. 1193 and Cypress Municipal Code Section 2-2 and subsections thereunder; and
WHEREAS, by adoption of this Ordinance, the City Council wishes to amend the order of business and make certain corrections to remove inconsistencies between Ordinance No. 1193 and Cypress Municipal Code Sections 2-1 and 2-2 and subsections thereunder.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS DOES ORDAIN AS FOLLOWS:
Section 1. Repeal and Replacement of Ordinance No. 1193. The City Council hereby repeals Ordinance No. 1193 in its entirety and replaces it with this Ordinance.
Section 2. Amendments to Chapter 2. Sections 2-1 and 2-2, including all subsections thereunder, of the Cypress Municipal Code shall be amended in their entirety to read as follows:
2-1. City council meetings—Time of regular meetings.
The city council shall hold regular meetings at 5:30 p.m., on the second and fourth Mondays of each month. Said meetings shall be adjourned no later than 11:30 p.m., unless the majority of the council waives said adjournment time. 2-2. Same—Place.
Meetings of the city council shall be held at 5275 Orange Avenue, Cypress, or at such other locations as the city council may specify. 2-2.0. Definitions pertaining to open meeting compliance.
For the purposes of this chapter, the definitions of “legislative body,” “regular meeting,” and “special meeting” as set forth in Section 54950 et seq. of the 01004.0001/860803.1 2
Government Code of the State of California shall apply. 2-2.1. Special meetings, call.
As permitted by state law, Aa special meeting may be called at any time by the presiding officer of the legislative body, or by a majority of the members of the legislative body, by delivering written notice to each member of the legislative body ,and posting on the city’s website, and to each local newspaper of general circulation, radio, or television station requesting notice in writing. The notice shall be delivered personally or by any other means and shall be received at least twentyfour (24) hours before the time of the meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted or discussed. No other business shall be considered at these meetings by the legislative body. The written notice may be dispensed with as to any member who at or prior to the time of the meeting convenes files with the clerk or secretary of the legislative body a written waiver of notice. The waiver may be given in writing by electronic communication. The written notice may be dispensed with as to any member who is actually present at the meeting at the time it convenes.
Notice shall be required pursuant to this section regardless of whether any action is taken at the special meeting. The call and notice shall be posted at least twenty-four (24) hours prior to the special meeting in a location that is freely accessible to members of the public.
2-2.2. Same—Adjourned meetings.
Any regular or adjourned regular or special meeting may be adjourned to a time certain but not beyond the next regular meeting date. 2-2.3. Same—Notice.
Notice shall be given of all meetings as required by state law. 2-2.4. Same - Agenda.
(a) The city clerk shall prepare an agenda of the council proceedings, which agenda shall be prepared in accordance with the order of business, and shall furnish each member of the council, the mayor, the city manager and city attorney with a copy of the same not less than seventy-two (72) hours prior to each regular meeting and not less than twenty-four (24) hours prior to each special meeting. Any council member wishing to add an item on the agenda shall adhere to the city council’s adopted process for council members adding items to the agenda, as may be amended by the council from time-to-time. Matters that are not listed on the agenda shall not be presented to the council, except matters of an urgent or BP
01004.0001/860803.1 3
emergency nature presented by the city manager as provided by Government Code Section 54954.2.
(b) In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, a legislative body, including the city council, may hold an emergency meeting without complying with either the twenty-four-hour notice requirement or the twenty-four-hour posting requirement of Government Code Section 54956 or both the notice and posting requirement. Meetings held in such emergency situations shall comply with Government Code Section 54956.5. (c) The council may take action on any item of business not appearing on the agenda pursuant to the provisions of Government Code 54954.2. 2-2.4.1. Enforcement.
The provisions of this chapter shall be enforceable pursuant to the provisions of Government Code Sections 54960 through 54960.5, as said sections may be amended.
2-2.5. Same – Presiding Officer.
The mayor shall preside at the meetings of the council and shall preserve strictmaintain order and decorum at all regular and special meetings of the council.
The mayor shall state every question coming before the council, announce the decision of the council on all subjects, except where the city clerk makes such announcement, and decide all questions of order subject however to an appeal to the council in which event a majority vote of the council shall govern and conclusively determine such question of order.
2-2.6. City council meetings – Call to order; temporary chairperson.
The mayor, or in his/her absence the mayor pro tempore, shall take the chair precisely at the hour appointed for the meeting, and shall immediately call the council to order. In the absence of the mayor or mayor pro tempore, the city clerk shall call the council meeting to order, whereupon a temporary chair shall be elected by the council members present. Upon the arrival of the mayor or mayor pro tempore, the temporary chair shall immediately relinquish the chair upon the conclusion of the business immediately before the council. 2-2.7. Same – Roll call.
Before proceeding with the business of the council, the city clerk shall call the roll of the council members and the names of those present shall be entered in the minutes.
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01004.0001/860803.1 4
2-2.8. Same – Quorum.
A majority of the council constitutes a quorum for the transaction of business, but a lesser number may adjourn from time to time and may cancel the meeting by a notice. The city clerk may also notice the adjournment or cancellation of a meeting for lack of a quorum.
2-2.9. Same – Order of business.
All meetings of the council shall be open to the public. Promptly at the hour set by law on the day of each regular meeting, the council members, city manager, city clerk and the city attorney shall take their assigned stations in the council chambers and the business of the council shall be taken up for consideration and disposition in the following order, unless otherwise changed by resolution of the council.
1. Call to order
2. Roll call
3. Oral communications on closed session/workshop items
4. Closed session; workshop
5. Presentations
6. Oral communications on agenda items
7. Consent calendar; minutes
8. Public hearings
9. New business
10. Items removed from consent calendar
11. Continued items
12. Items from council members
13. Oral communications on items not on the agenda
14. Council member reports from city-affiliated boards and committees, and remarks
15. Council member items for future consideration
16. City manager reports
17. Adjournment
2-2.10. Same—Approved minutes as official record of proceedings. (a) Approval of minutes. Unless the reading of the minutes of a council meeting is requested by council member, such minutes may be approved without reading if the city clerk has previously furnished each member with a copy thereof.
Minutes shall be approved by voice or roll call vote.
(b) Designated as official record. The approved written minutes constitute the official record of council proceedings and actions and are superior to any other 01004.0001/860803.1 5
record, recordation, document, transcript, audio recording, video recording, or other memorial or writing of said proceedings and action. Any other recordings and records of council proceedings which may be deemed duplicate records shall be kept only as required by Government Code Section 34090.7 and the council’s records retention policy. as it presently exists and as it may from time to time be amended.
The council hereby authorizes the city clerk to store and destroy said duplicate records in accordance with said section of the Government CodeAudio and video recordings of council proceedings may only be destroyed with council authorization. (c) Subsections (a) and (b) shall apply to the minutes of the meetings of any city board, commission, committee, task force, or agency after the board, commission, committee, task force, or agency and the council have approved the same. The city clerk, and every board, commission, committee, task force, or agency secretary or clerk shall cause any recording made of the proceedings to assist in the preparation of the minutes to be destroyed in accordance with Government Code Section 34090.7.
(d) The provisions of this section shall apply to all minutes and recordings which have been approved by the body conducting the meeting and by the council. 2-2.11. Council meetings—Rules of debate.
(a) Presiding officer may debate and vote. The mayor, or in his/her absence, such other council member as may be presiding may move, second and debate from the chair, subject only to such limitations of debate per these rules imposed on all council members and shall not be deprived of any of the rights and privileges of a council member by reason of his/her acting as the presiding officer. (b) Getting the floor. Every council member desiring to speak shall request to be do so only when recognized by the presiding officer, only speak after being so recognized, and confine him/herself to the question under debate. (c) Interruptions. A council member, once recognized, shall not be interrupted when speaking unless it be to call him/her to order, or as herein otherwise provided. If a council member, while speaking, is called to order, he/she shall cease speaking until the question of order is determined.
(d) Remarks of council member - When entered in minutes. Any council member may request, through the presiding officer, the privilege of having a written abstract of his/her statement on any subject under consideration by the city council entered in the minutes. If the city council consents thereto, such statement shall be entered in the minutes.
(e) Motion to reconsider. A motion to reconsider any action taken by the council may be made only on the day such action was taken. It may be made either BP
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01004.0001/860803.1 6
immediately during the same session or at a recessed or adjourned session thereof.
Such motion must be made by one on the prevailing side, but may be seconded by any council member and may be made at any time and have precedence over all other motions or, while a council member has the floor, it shall be debatable. (f) Rules of order. Except as otherwise provided in this chapter “Robert’s Rules of Order”, as revised and updated from time-to-time, shall govern the conduct of the meetings of the council.
2-2.12. Same—Addressing City Council—Generally.
(a) Opportunity to address legislative body. Every agenda for regular meetings of any legislative body, including the city council, of the City of Cypress shall provide an opportunity for members of the public to directly address the legislative body on items of interest to the public that are within the subject matter jurisdiction of the legislative body, provided that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by Government Code Section 54954.(b). The legislative body may adopt reasonable regulations to ensure that the intent of this section is carried out, including, but not limited to, regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. The rules pertaining to addressing the council shall also apply equally to all city board, commission, committee, task force, or agency after the board, commission, committee, task force, or agency created by the council.
(b) Oral communications. Each member of the public addressing the council in-person shall step up touse the microphone in front of the podium or if addressing the council virtually, the microphone on their device, give his/her name and address city of residence in an audible tone of voice for the record and, unless further time is granted by the council, shall limit his/her remarksaddress to the time allotted on the agenda for public comments. Members of the public may address the council by oral communications on any matter over which the council has control; provided, however, that preference shall be given to those persons who may have notified the city clerk in advance of their desire to speak in order that the same may appear on the agenda of the city council. All remarks shall be addressed to the legislative body as a body and not to an individual council member. No person, other than the council and the person having the floor shall be permitted to participate in the discussion, without the permission of the presiding officer. No member of the public may ask a direct question shall to a council member except through the presiding officer.
Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on its agenda. In discussion of any issue before the council, members of the public and of the council must confine themselves to the question before the council.
AHM
AHM &
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(c) Spokesperson for group of persons. Whenever any group of persons wishes to address the council on the same subject matter, the presiding officer may request that a spokesperson be chosen by the group to address the council, and in case additional matters are to be presented at the time by any other member of said group, to limit the number of persons so addressing the council so as to avoid unnecessary repetition before the council.
(d) Written communications. Interested parties or their authorized representatives may address the council by written communications in regard to matters then under discussion.
(e) Public hearings and protests. Interested persons or their authorized representatives may address the council by reading of protests, petitions, or communications relating to zoning, sewer, and street proceedings, hearings on protests, appeals, and petitions, or similar matters in regard to matters then under consideration.
2-2.13. Same—Same—After motion made.
After a motion is made by the council, no person shall address the council without first securing the permission of the Presiding Officer. 2-2.14. Reserved.
2-2.15. Council meetings—Decorum.
(a) By council members.
1. Conduct. While the council is in session, the council members must preserve order and decorum, and a council member shall neither by conversation, by the utterance of loud, threatening, profane or abusive language, or by engaging in any other disorderly conduct at any council meeting, delay or interrupt the council proceedings. A council member’s persistence in discussing an agenda item or any other matter before the council after the matter has been called to a vote, shall constitute a violation of this subsection. Council members shall obey the orders of the council or the presiding officer. The following rules shall be obeyed:
i. Council members shall keep any remarks clear,
concise and on-topic.
ii. When there are differences of opinion, council
members shall focus on debating the facts of the situation and avoid personalities. Council members should seek to build on the ideas of others and look for common ground.
01004.0001/860803.1 8
iii. Council members shall be prepared at council
meetings, including by reading their agendas with enough time to ask questions prior to the council meeting. Every effort will be made to ask questions before the council meeting so that the city manager or the city attorney, as applicable, has ample time to research the question before the council meeting.
iv. Council members shall base their decisions on the
merits and substance of the matter at hand, rather than on unrelated considerations.
2. Censure. A violation of these rules of decorum or the adopted civility, conduct and governance policy by a council member shall be subject to the below enforcement provisions. Any council member may make a motion for a vote to censure or for a vote for removal or ejection as set forth herein.
i. Resolution of censure. Any council member who
reasonably believes that another council member is violating these rules of decorum or the adopted civility, conduct and governance policy shall be allowed to request an agenda item be presented, in accordance with the procedures for requesting future agenda items, calling for staff to bring back a draft resolution of censure by identifying the council member, and that council member’s speech, actions or behavior, that he/she believes constitutes such violation.
Once approved to be presented to the council for consideration, the resolution of censure may be approved by a majority of the council and may contain the penalties described below. Upon such motion, all council members present shall immediately vote on the motion and state whether they agree that the identified speech, actions or behavior constitutes a violation and justifies a vote of censure. If a majority of the council members present a vote for censure, then that vote shall be duly noted by the city clerk and the subject of that vote shall have two (2) minutes to make a rebuttal stating why the vote should be overturned. After such rebuttal, any council member shall be entitled to make a motion to overturn the vote of censure. If such motion is approved by a majority vote of those council members present, then the city clerk shall remove such censure from the record. Motions to overturn a vote of censure may only be made at the meeting at which the vote of censure was made. This subsection contemplates no other administrative remedy to a vote of censure other than the two (2) minute rebuttal. If not so overturned, the resolution of censure shall be adopted.
01004.0001/860803.1 9
ii. Fines for censure. Any council member who is
censured by the City Council may be subject to a one hundred dollar ($100.00) fine per censure. Such fine(s) shall be paid to the city clerk within thirty (30) days of the date imposed. Failure to pay such fine(s) within sixty (60) days shall give rise to a civil action by the city for collection, or shall be deducted or offset from the council member’s compensation or per diem entitlements.
iii. Revocation of special privileges. Any council
member who is censured by the council shall be subject to revocation of his/her committee assignments, regional boards and commissions, and community-generated board/committee appointments;
suspension of official travel, conference participation, access to a city credit card, council salary, stipends, and ceremonial titles. iv. Removal. Any council member who is censured by a
majority of the council during a council meeting, in addition to the attendant fines, shall also be subject to a vote, upon motion by any council member, by a majority of the council present, to remove such offender from the council meeting. If a majority of the council votes for removal, then the subject of that vote shall have two (2) minutes to make a rebuttal stating why the vote should be overturned. After such rebuttal any council member shall be entitled to make a motion to overturn the vote to remove. If such motion is approved by a majority vote of those council members present, then the city clerk shall remove such vote from the record. If the vote to remove is not overturned, then such vote shall remain part of the administrative record and resolution of censure. Motions to overturn a vote of removal may only be made at the meeting at which the vote of removal was made. If the offending council member does not leave voluntarily, the presiding officer may order any law enforcement officer who is on duty at the council meeting as sergeant at arms to remove the offender from the council chambers. It shall be the duty of any law enforcement officer who is serving as sergeant at arms at the council meeting to carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum, including the removal of disruptive council members and/or members of the public.
v. Resisting removal; penalty. Any council member or
member of the public who resists removal by the sergeant at arms shall be guilty of a misdemeanor.
3. Motion to enforce. If the presiding officer fails to enforce the 01004.0001/860803.1 10
rules set forth above, any council member may move to require the presiding officer to do so, and an affirmative vote of a majority of the council shall mandate such action. If the presiding officer fails to carry out the will of a majority of the council the majority may designate another council member to act as the presiding officer for the limited purpose of enforcing any provision of this subsection which it desires to enforce. (b) By other persons. Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by directive of the presiding officer, be barred from further audience at said meeting before the council unless permission to continue is granted by a majority vote of the council.
2-2.16. Same – Same – Enforcement.
The Chief of Police or such member or members of the Police Department as he/she may designate shall be Sergeant-at-Arms of the Council meetings. He/she shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting. Upon instructions of the Presiding Officer, it shall be the duty of the Sergeant-at-Arms or designee to place any person who violates the order and decorum of the meeting under arrest, and cause him/her to be prosecuted under the provisions of this Code or state law.
2-2.17 Same—Entering protest of city council action in minutes.
Any member at his request shall have the right to have the reasons for his dissent from or protest against any action of the council entered on the minutes. 2-2.18. Same—Ordinances, resolutions, motions and contracts. (a) Preparation of ordinances. All ordinances shall be prepared by the city attorney. No ordinance shall be prepared for presentation to the council unless ordered by a majority vote of the council or requested in writing by any member of the council, the presiding officer or the city manager or prepared by the city attorney on his own initiative.
(b) Prior approval by administrative staff. All ordinances, resolutions and contract documents shall, before presentation to the council, have been approved as to form and legality by the city attorney or his authorized representative and shall have been examined and approved for the administration by the city manager or his authorized representative where there are substantive matters of administration involved.
(c) Introducing for passage or approval. Ordinances, resolutions and other 01004.0001/860803.1 11
matters or subjects requiring action by the council must be introduced and sponsored by a member of the council, except that the mayor, city manager or city attorney may present ordinances, resolutions and other matters of subjects to the council, and any council memberman may assume sponsorship thereof by moving that such ordinances, resolutions, matters or subjects be adopted; otherwise, they shall not be considered.
2-2.19. Same—Voting—Roll call vote.
A roll call vote shall be taken upon the passage of all ordinances and resolutions and be entered upon the journal of the proceedings of the council. Upon request of any member, a roll call vote shall be taken and recorded on any vote.
Whenever a recorded or roll call vote of the council is in order, the city clerk shall call the names of the members in alphabetical order, except that the name of the presiding officer shall be called last.
2-2.20. Same—Same—Disqualification and abstention.
No city council member shall be permitted to disqualify him/herself if such disqualification results in a tied vote unless such disqualification shall have been approved by the city attorney or by vote of the remainder of the council. Unexcused disqualification and abstentions shall be counted by the city clerk as a vote in favor of the particular motion.
2-2.21. Same—Motion to adjourn.
A motion to adjourn shall always be in order and decided without debate. 2-2.22. Same—Code of ethics.
The following principles shall constitute the Cypress code of ethics, applicable to all council members. Council members, upon the adoption of this ordinance or upon entering office, shall sign a statement affirming they read and understood the code of ethics. In addition, this code of ethics shall be periodically reviewed and updated by the council.
(a) Act in the public interest. Recognizing that stewardship of the public interest must be their primary concern, council members will work for the common good of the community and not for any private or personal interest, and they will assure fair and equal treatment of all persons, claims and transactions coming before the council.
(b) Comply with the law. Council members shall comply with the laws of the nation, the State of California and the City of Cypress in the performance of their public duties. These laws include, but are not limited to: the United States and BP
01004.0001/860803.1 12
California Constitutions; the Charter; the Municipal Code; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government. Council members shall also comply with all applicable city policies and procedures. (c) Conduct of council members. The professional and personal conduct of council members must be above reproach and should avoid even the appearance of impropriety. Council members shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other council members, city staff or public.
(d) Respect for process. Council members shall perform their duties in accordance with the processes and rules of order established by the council governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the council by city staff. (e) Incompatible employment. No council member shall engage in or accept private employment, or render services for private interests, when such employment or service is incompatible with the proper discharge of his/her official duties or would tend to impair his/her independence of judgment or action in the performance of his/her official duties.
(f) Use of public property. No council member shall request or permit the use of city owned vehicles, equipment, materials or property for personal convenience or profit, except when such services are available to the public generally, and in the same manner as available to the public, or are provided as city policy for the use of such official in the conduct of official business. No official shall use the time of any city employee during working hours for personal purposes. (g) Contracts with city. Council members shall not have a financial interest in any business transaction, or contract with the city, or in the sale of real estate, materials, supplies or services to the city, except as permitted in the conflict of interest statutes of the state.
(h) Disclosure of interest in legislation. A council member who has a financial or other private interest in any legislation shall disclose on the records of the city council or other appropriate authority the nature and extent of such interest. (i) Conflict of interest. In order to assure their independence and impartiality on behalf of the common good, council members shall not use their official positions to influence government decisions in which they have a material financial interest. In accordance with the law, council members shall disclose investments, interests in real property, sources of income and gifts; and abstain from participating in deliberations and decision-making where conflicts, as determined 01004.0001/860803.1 13
under applicable laws, may exist. Council members should endeavor to consult with the city attorney before any council meeting to allow an evaluation by the city attorney of any potential conflict.
(j) Confidential information. Council members shall respect the confidentiality of information concerning the property, personnel or affairs of the city. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial or other private interests.
(k) Advocacy. When representing the city while serving on or appearing before other government agencies or in court, council members shall represent the official policies or positions of the council to the best of their ability when designated as delegates for this purpose. When representing the city while serving on or appearing before other government agencies or in court, council members shall advocate policies that are in the best interest of the city over their own personal interests. When presenting their individual opinions and positions, council members shall explicitly state they do not represent the council or the city, and shall not allow the inference that they do.
(l) Positive workplace environment. Council members shall support positive and constructive workplace environment for city employees and for citizens and businesses dealing with the city. Council members shall recognize their special role in dealings with city employees not provide direction to city staff in violation of the city charter.
2-2.22.1. Vacancy on commissions upon filing of nomination papers for city council.
Whenever a member of the recreation and community services commission, senior citizens commission, traffic commission, or any other board or commission officially adopted by ordinance of the city council, as the case may be, is nominated for the office of city council by the filing of nomination papers designating such person as a candidate for the office of city council, the office of such person so nominated on the recreation and community services commission, senior citizens commission, traffic commission or any board or commission officially adopted by ordinance of the city council, as the case may be, shall be immediately and automatically rendered vacant and the city clerk shall immediately notify the city council of that fact, and the vacancy may be filled in the manner provided by law.
2-2.23. City council to serve as planning commission.
The city council hereby is designated as the planning commission of the 01004.0001/860803.1 14
City of Cypress. Except as otherwise provided for by resolution of the city council, any meeting of the city council shall also be deeded to be a meeting of the planning commission.
Section 3. Effective date. This Ordinance shall become effective thirty (30) days from its adoption.
Section 4. Certification. The Mayor shall sign and the City Clerk shall certify to the passage of this Ordinance and shall cause the same to be published and posted pursuant to the provisions of law in that regard.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the ____ day of _________, 2023.
_______________________________
MAYOR OF THE CITY OF CYPRESS
ATTEST:
__________________________________
CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Ordinance was duly adopted at a regular meeting of said City Council held on the _____ day of ___________, 2023, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
_____________________________________
CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 15.
FROM: Peter Grant, City Manager
DATE: 04/24/2023
SUBJECT: Discuss and Potentially Provide Direction Regarding Cablecasting/Streaming and Recording City Council Meetings
RECOMMENDATION
Discuss and potentially provide direction regarding cablecasting/streaming and recording City Council meetings.
DISCUSSION
At the April 10 City Council meeting Council Member Marquez added this item to the agenda.
The City Council held 104 meetings since January 2020. A video recording of the general session of 75 of the meetings is available on the website. The 29 meetings with only a minutes record include:
Offsite 11
Closed session 10
Commissioner interviews 4
Meeting to discuss conducting virtual meetings 2
Broadcast staff unavailable 2
The following information was part of the March 13 agenda (also in response to a request from Council Member Marquez) and the City Council did not direct any changes to its meeting locations or workshops:
Meeting Location and Cablecast/Streaming
City Council meetings sometimes include a Workshop (many cities refer to this portion of a meeting as a study session), which provides the City Council the opportunity to take a deep dive into an important or complicated issue. The City Council does not take action in Workshops, rather this portion of the meeting is a classroom-style brainstorming session where Council Members and department directors engage in discussions designed to create synergy and stimulate questions and dialogue. To foster this environment, the City Council holds Workshops in conference rooms rather than the Council Chambers, because the Council Chambers was designed to create distance between Council Members and its advisors/the public, and physically places Council Members above everyone else in the room.
Workshops are open to the public and, since the pandemic, may be attended virtually.
Workshop audio is synched to any presentations and is available from the City Clerk's office, but is not posted on the website because of technological limitations. Requests for Workshop recordings or presentations are exceedingly rare. While the city does not track such requests, the City Clerk's office cannot recall more than a handful of requests from Council Members and a single resident since 2018.
Past City Councils placed such a high value on the teamwork and collaboration generated by Workshops that the city has a longstanding practice to hold Workshops in a conference room setting and not cablecast/stream them. The only city meeting room with the technology required to cablecast/stream is the Council Chambers and the cost to outfit a city conference room with the appropriate technology is exceedingly high when considering how infrequently the City Council holds Workshops. In 2022, the City Council only held one Workshop that was not part of the Budget development process. The City Council also conducts confidential Closed Sessions in the same room as Workshops and the cablecast/streaming technology would present an information security risk.
If any action arises from Workshop discussion, the item comes before the City Council for consideration in a General Session, which is held in the Council Chambers and cablecast/streamed. The Budget development process is an excellent example: typically, the City Council is briefed in Workshops that focus on different aspects of the city's financial condition, policies, and the proposed Budget and Capital Improvement Plan. Many of the Workshop sessions are accompanied by New Business items considered in General Session (the Mid-Year Budget and Capital Improvement Plan Updates are recent examples).
Budget-related Workshops begin in February and culminate in June when the City Council receives thorough presentations from the Finance Director and Public Works Directors in General Session and considers the annual Budget and Capital Improvement Plan as New Business items.
The city's executive team believes Workshops are of great value to Cypress and that the more causal, back-and-forth exchanges between Council Members and department directors result in better recommendations to the City Council later in General Session. Changing the location of Workshops or cablecasting/streaming them is likely to degrade this powerful teamwork environment. Accordingly, it is recommended that the City Council maintain its existing approach to Workshops. One option for the City Council to consider is directing the City Manager to evaluate the technology and cost required to post Workshop audio recordings to the website. However, given the low level of interest in Workshop recordings, the return on this expense is likely to be very low.
BUDGET IMPACT
Any change to cablecasting/streaming practices will require an analysis of the additional investment in staff and technology.
LEGAL REVIEW
None.
None.
APPROVED BY: Peter Grant, City Manager
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 16.
FROM: Frances Marquez, Council Member
DATE: 04/24/2023
SUBJECT: Discuss and Potentially Provide Direction to the City Manager to Provide the City Council a Presentation on Valley Vista Services' Self-Reported Commingling of Refuse and Recycling from Ovation at Flora Park
RECOMMENDATION
Discuss and potentially provide direction to the City Manager to provide the City Council a presentation on Valley Vista Services' self-reported commingling of refuse and recycling from Ovation at Flora Park.
DISCUSSION
At the April 10 City Council meeting Council Member Marquez requested the City Council discuss Valley Vista Services' (VVS) self-reported commingling of refuse and recycling from Ovation at Flora Park. The letter from the City to VVS that concluded the matter and the response to a series of questions from Council Member Marquez is attached. After consulting with Public Works and reviewing Council Member Marquez's statements at the April 10 City Council meeting, it is estimated that preparing a presentation on this matter will require between 10-20 hours of staff time. The franchise agreement with VVS is available on the website: https://www.cypressca.org/departments/public-works/trash-recycling.
BUDGET IMPACT
None.
LEGAL REVIEW
None.
APPROVED BY: Peter Grant, City Manager
Attachments
Letter to VVS
Response to Council Member Marquez Questions
`
March 15, 2023
Valley Vista Services OC via email: [email protected]
5363 Lincoln Ave
Cypress, CA 90630
RE: Commingling in City of Cypress (Ovation at Flora Park) The City has completed its investigation of Valley Vista Services’ (VVS) self-report that it commingled solid waste and recyclables from a gated residential community in Cypress known as Ovation at Flora Park. The commingling occurred over four to six months in 2022. The results of the investigation are attached to this letter.
As VVS is aware, comingling is a violation of the Solid Waste and Recycling Services Franchise Agreement between the City and VVS and section 13.06 (n) of the Franchise allows the City to impose liquidated damages of $250 per comingling incident.
Based on the investigation, and consistent with the Franchise (§12.03), VVS shall be responsible for any penalties or costs incurred by the City as a result of this incident. This includes City staff or consultant costs associated with new or enhanced State inspections or reporting.
A liquidated damages penalty of $6,000 ($250 per weekly incident of commingling for six months) is also assessed. However, the liquidated damages penalty is held in abeyance for the reasons listed below. Should VVS violate the Franchise again, in any matter, the City reserves the right to impose the $6,000 liquidated damages penalty.
Several factors influenced the decision to hold the liquidated damages penalty in abeyance, including:
• VVS self-reported the commingling and cooperated with the City’s investigation • The investigation confirmed that VVS was responding to requests from Ovation at Flora property management and residents to reduce the impact of trash trucks on its private streets; and VVS is purchasing a new truck to address these concerns without commingling solid waste and recycling
• Despite the commingling, the VVS will still meet the citywide 65% recycling diversion rate required by the Franchise
`
While VVS’s decision to change its collection practices at Ovation at Flora Park reflects the high level of municipal services Cypress residents deserve, VVS failed to honor the Franchise and its relationship with the City when it did not consult the City prior to implementing the changes.
VVS has assured the City that it will engage with the City’s Contract Officer prior to changing its collection practices should a circumstance similar to Ovation at Flora Park present itself in the future.
Sincerely,
Peter Grant
City Manager
c: Cypress City Council
Doug Dancs, Public Works Director
City of Cypress
Public Works Department
Memorandum
February 22, 2023
TO: Peter Grant, City Manager
FROM: Kirsten Graham, Senior Management Analyst
Douglas Dancs, P.E., Public Works Director
SUBJECT: Valley Vista Services Commingling Incident Evaluation In September 2022, Valley Vista Services (VVS) notified Public Works they commingled solid waste and recyclables at Ovation at Flora Park. While this was permitted during COVID-19 facility closures, it is not allowable per the franchise agreement.
Public Works immediately issued a notice to correct on September 22, 2022 and VVS immediately returned to separate collection.
The franchise agreement allows for liquidated damages at $250 per incident:
“13.06 (n) Commingling Residential or Commercial Refuse with Recyclable Materials on a per-incident basis.” The liquidated damages would be between $4,000 to $6,000 for 16 to 24 incidents.
Our investigation determined:
• VVS received several complaints from Ovation at Flora Park residents about the noise and pavement damage caused by two trucks.
• VVS had safety concerns about the access of trucks and traffic within the community.
• VVS has provided additional services to the community including picking up items left outside of trash cans.
• VVS clarified they commingled for a period of four to six months (16 to 24 incidents).
• VVS was still meeting the citywide recycling diversion rate of 65%. • VVS is in the process of purchasing a new truck that can collect solid waste and recycling separately.
1 Date: April 6, 2023
To: Mayor and City Council
From: Peter Grant, City Manager
RE: Response to Questions from Council Member Marquez Regarding Valley Vista Services 2022 Commingling
Council Member Marquez submitted the following questions about the city’s investigation of Valley Vista Services self-reported commingling in 2022. Responses appear in italics after each question.
1. When did the law permitting the comingling of solid waste and recyclables go into effect?
The State’s emergency order was issued in March 2020.
2. What is the time frame of Covid-19 facility closures? If this question refers to the period when the COVID-19 pandemic forced VVS to modify its operations: March to September 2020.
3. What is the timeframe under which the 16-24 incidents occurred? We are told it was a 4-6 month time frame. Please specify the months and year(s).
March 2022 to September 2022.
4. When did Public Works become aware of the incidents? September 2022.
5. Re: Noise complaints from Ovation at Flora Park:
a. What hours and dates did the noise occur?
VVS reported the noise complaints from Ovation at Flora property management and residents were related to trash trucks driving in reverse while collecting trash and recycling.
b. Is the noise still ongoing?
City of Cypress
City Manager’s Office
2 VVS report its operations at Ovation at Flora park are similar to its prepandemic operations, so it is reasonable to assume the noise continues. c. Re: Damage to pavement at Ovation at Flora Park:
i. What is the estimated cost to repair the pavement?
Streets at Ovation at Flora Park are private. The city’s investigation did not conclude there was damage to the streets.
ii. Is Valley Vista Services going to reimburse the city to make these repairs?
Streets at Ovation at Flora Park are private. The city’s investigation did not conclude there was damage to the streets.
d. Re: Safety concerns at Flora Park:
i. What can the city and VVS do to address these safety concerns? VVS reports its new truck will resolve its safety concerns at Ovation at Flora Park. Ovation at Flora Park is a private, gated community with private streets and adjustments to its trash collection (so long as the adjustments are consistent with the Franchise) are determined by VVS and Ovation at Flora Park management.
e. Re: Additional services VVS is providing
i. What other services is VVS providing?
VVS reports it provides a significant amount of specialized/concierge service, including helping Ovation at Flora Park residents move trash carts and staffing trucks with additional personnel to enhance safety. f. Re: New VVS truck that can collect waste separately
i. When will this truck be in service?
Unknown.
ii. Will VVS only be purchasing 1 truck?
The Franchise does not require VVS to purchase a new truck that can collect trash and recyclables simultaneously without commingling. VVS is doing so voluntarily and reports its will not increase rates at Ovation at Flora Park to offset the cost of the truck. VVS not increased rates to recover costs for any of the specialized services it provides to Ovation at Flora Park.
6. Is VVS currently commingling recyclables and trash?
3 Not that the city is aware.
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 17.
FROM: Anne Hertz-Mallari, Council Member
DATE: 04/24/2023
SUBJECT: Consider Revising the Process for Council Members to Add Items to the City Council Agenda
RECOMMENDATION
Consider revising the process for Council Members to add items to the City Council agenda.
DISCUSSION
In February 2022, the City Council adopted the attached policy for Council Members to add items to the City Council meeting agenda. I do not believe the policy has served the City Council well over the past 13 months. The City Attorney and City Manager have to provide lengthy explanations of the policy each time a Council Member asks to agendize an item and the objection-based process makes Council Members argue against an item rather than providing the Council Member who seeks the agenda item the opportunity to advocate for it.
To remedy these issues, I recommend the City Council adopt the attached proposed policy that is largely based on Lake Forest's process. In summary, the proposed policy:
Asks Council Members to work with the City Manager before introducing an item at a City Council meeting
Creates a process for the City Council to reach consensus for the purpose of placing an item on the agenda with the agreement of either two Council Members (for a minor item) or three Council Members (more significant items) Clarifies that the City Manager may place an item requested by a Council Member on the agenda at his/her discretion
BUDGET IMPACT
None.
LEGAL REVIEW
The City Attorney has reviewed the proposed policy.
APPROVED BY: Peter Grant, City Manager
Attachments
Current Policy for Council Members to Add Agenda Items (2022) Proposed Policy for Council Members to Add Agenda Items.
Adopted February 28, 2022
Process for Council Members Adding Items to the Agenda
1 22230228 Adopted to Process for Council Members to Add Items to Agenda.docx
1. At a regularly scheduled City Council meeting, a Council Member may request an item be added to a future City Council meeting during the Council Member Reports and Remarks portion of the agenda. The request must be unambiguous, for example, “I would like to add [description of the item and desired action] to the [date] agenda.” a. If the item includes any attachment (i.e. a resolution, proclamation, advocacy letter, etc.), the attachment must be provided to the City Manager at least 10 days before the City Council meeting at which the item will be considered. The City Manager will distribute any attachments to the City Council and arrange for the item to appear on an agenda. If the attachment is not provided to the City Manager at least 10 days before the City Council meeting at which the item would otherwise be considered, the item will be agendized at a future City Council meeting.
b. If the City Manager determines preparing the item for the agenda will require significant resources, the Council Member may request the City Council consider placing an item on the agenda to provide the City Manager direction and resources to prepare the item at the next City Council meeting or withdraw the request.
2. If two or more Council Members object to adding an item to an upcoming agenda, the item will be added to the agenda as a discussion item for further direction by the City Council and not final action.
3. If an item comes to a Council Member’s attention between City Council meetings, the Council Member may request an item be added to a future regularly scheduled City Council meeting by submitting a written request to the City Manager at least 10 days before the City Council meeting at which the item will be considered. If the item includes any attachment (for example a resolution, proclamation, advocacy letter, etc.), the attachment must be included with the written request. The City Manager will distribute the written request and attachment to the City Council and arrange for the item to appear on an agenda.
4. If, prior to the City Clerk posting the agenda, two or more Council Members inform the City Manager of their objection to an item submitted per Section 3 above the item will be added to the agenda as a discussion item for further direction by the City Council and not final action.
PROPOSED POLICY FOR COUNCIL MEMBERS
TO ADD AN ITEM TO THE AGENDA
Purpose
This Policy establishes guidelines for Council Member requests to place items on the agenda for consideration and defines City Council consensus for that purpose.
Requests for City Council Consensus
City Council consensus for the purpose of placing an item on the agenda for future consideration may be achieved with the agreement of either two Council Members (minority consensus) or by majority consensus with the agreement of three Council Members.
Agenda Items
Council Members should present requests for an item to be placed on a future agenda to the City Manager prior to seeking City Council consensus. The City Manager may place items requested by Council Members on the agenda at his/her discretion.
During the Council Member Items for Future Consideration portion of a City Council meeting, a Council Member may request an item be placed on a future agenda for consideration. The Council Member shall provide sufficient detail about the requested item to allow the City Council and staff to understand the nature, scope and direction sought. If the Council Member desires a specific meeting date, the Council Member shall state the date in the request for City Council consensus. • A minority consensus agenda item involves a brief agenda report or no agenda report and requires the agreement of two Council Members to be placed on the agenda.
• A majority consensus agenda item involves a full agenda report, potentially including analysis and a staff recommendation and requires the agreement of three Council Members to be placed on the agenda.
All items with significant budget impact ($10,000 or more) and capital improvement projects will be referred to a Strategic Plan workshop or the annual Budget and Capital Improvement Plan development process.
Council Members may introduce four agenda items per calendar year, not including items proposed during Strategic Planning or the annual Budget and Capital Improvement Plan development process. Consensus items sought in addition to the four per Council Member, per calendar year, requires the agreement of four Council Members to be placed on the agenda. Duplicate requests for the same agenda item are prohibited in any calendar year.
In the event a Council Member does not state a specific meeting date, and the item is not a significant budget impact or capital improvement project, the City Manager will determine when to place the item on the agenda.