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AMENDED AGENDA
REGULAR MEETING
CYPRESS CITY COUNCIL
April 24, 2023
4:30 P.M. - Workshop/Closed Session
6:00 P.M. - General Session
www.cypressca.org
5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda
AGENDA AMENDMENTS
Agenda Item No. 2 - Submitted public comment attached to report.
Agenda Item No. 4 - Draft minutes updated to include additional details regarding Workshop item.
Agenda Item No. 13 - Attachment updated to correct typographical error.
CALL TO ORDER
4:30 P.M.
Executive Board Room
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Anne Hertz-Mallari
Mayor Pro Tem Scott Minikus
Council Member David Burke
Council Member Frances Marquez
Council Member Bonnie Peat
ORAL COMMUNICATIONS ON CLOSED SESSION/WORKSHOP ITEMS
(Limited to 30 minutes - three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on Closed Session/Workshop items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
WORKSHOP SESSION
Southern California Edison LED Streetlight Conversion Project
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Southwest Voter Registration Education Project v. City of Cypress Case No. 30-2022-01270865-CU-CR-CJC
Orange County Superior Court
LIABILITY CLAIMS
Pursuant to Section 54956.95
Claimant: Council Member Frances Marquez
Agency claimed against: City of Cypress
RECONVENE
6:00 P.M.
Council Chambers
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Anne Hertz-Mallari
Mayor Pro Tem Scott Minikus
Council Member David Burke
Council Member Frances Marquez
Council Member Bonnie Peat
PLEDGE OF ALLEGIANCE
INVOCATION
Saint Irenaeus Catholic Church
REPORT OF WORKSHOP AGENDA / CLOSED SESSION
City Manager/City Attorney
PRESENTATIONS
Cypress Police Foundation Donation Presentation
Business Environmental Awards Presentation
ORAL COMMUNICATIONS ON AGENDA ITEMS
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
PUBLIC HEARINGS
(Three minutes per speaker.)
The public may address the City Council on public hearing items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with member of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first.
Council Members should disclose any communications relevant to a Public Hearing item.
1. Approve Conditional Use Permit No. 2023-02 for Eight Apartments at 8561 Belmont Street Prepared by:
Alicia Velasco, Planning Director
Recommendation:
Adopt a Resolution approving Conditional Use Permit No. 2023-03, subject to the attached conditions, and confirm the project is exempt from California Environmental Quality Act requirements.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.
2. Receive and File Public Comments Submitted for the April 24, 2023 City Council Meeting Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Receive and file submitted public comments.
3. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
4. Approve Minutes - Meeting of March 28, 2023
Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Approve as submitted.
5. Accept a Donation of Police Badges from the Cypress Police Foundation Prepared by:
Mark Lauderback, Chief of Police
Recommendation:
Accept a donation of 121 Police badges valued at $10,748 from the Cypress Police Foundation.
6. Accept the Shade Structure Replacement at Manzanita Park, Project 333 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept the Shade Structure Replacement at Manzanita Park, Project 333, in the amount of $59,940.61 and approve the final payment of $59,940.61 to R.E. Schultz Construction, Inc.; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
7. Approve Purchase of a Cloud-Based Phone System and Services Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
1. Approve the purchase of a cloud-based telephone system from Ring Central Inc. for $62,405.46; and
2. Award a five-year agreement for phone system service to Ring Central Inc., for annual telephone service, system hosting, maintenance, and support.
8. Approve Plans and Specifications and Award Contracts for Residential Street Resurfacing, Project 314 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Approve Plans and Specifications for Residential Street Resurfacing, Project 314; and
2. Award a contract to American Asphalt South Inc., for $926,269.43, and authorize a contingency of $139,000; and
3. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $131,300 and authorize a contingency of $13,000.
9. Award a Contract for a Right-of-Way Irrigation System Water Conservation Assessment, Project 340 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Award a contract to David Evans and Associates for a Right-of-Way Irrigation Systems Water Conservation Assessment for $50,110, and authorize a contingency of $7,500.
10. Award a Contract for a Security System Evaluation of City Facilities, Project 343 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Award a contract to Triad Consulting Group for a security system evaluation of City facilities, Project 343, for $125,000 and authorize a contingency of $12,500.
11. Receive and File the Investment Report for the Month Ended March 31, 2023 Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Receive and file the attached investment report.
12. Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of March 25, 2023 through April 7, 2023 Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Receive and file the attached payment register summarized below for the period of March 25, 2023 through April 7, 2023:
Electronic Funds Transfers 12891 through 12929
Warrants 62070 through 62156
Payroll Transfers W1499
NEW BUSINESS
13. Adopt the Strategic Plan and Six Month Objectives
Prepared by:
Peter Grant, City Manager
Recommendation:
Adopt the Strategic Plan and six month objectives.
ITEMS FROM CITY COUNCIL MEMBERS
14. Discuss and Provide Direction Regarding Ordinance No. 1193 and Municipal Code Section 2-1 and 2-2 Prepared by:
Peter Grant, City Manager
Recommendation:
Discuss and provide direction regarding Ordinance No. 1193 and Municipal Code Section 2-1 and 2-2.
15. Discuss and Potentially Provide Direction Regarding Cablecasting/Streaming and Recording City Council Meetings Prepared by:
Peter Grant, City Manager
Recommendation:
Discuss and potentially provide direction regarding cablecasting/streaming and recording City Council meetings.
16. Discuss and Potentially Provide Direction to the City Manager to Provide the City Council a Presentation on Valley Vista Services' Self-Reported Commingling of Refuse and Recycling from Ovation at Flora Park Agendized by:
Frances Marquez, Council Member
Recommendation:
Discuss and potentially provide direction to the City Manager to provide the City Council a presentation on Valley Vista Services' self-reported commingling of refuse and recycling from Ovation at Flora Park.
17. Consider Revising the Process for Council Members to Add Items to the City Council Agenda Agendized by:
Anne Hertz-Mallari, Mayor
Recommendation:
Consider revising the process for Council Members to add items to the City Council agenda.
ORAL COMMUNICATIONS ON ITEMS NOT ON THE AGENDA
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on its agenda. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
COUNCIL MEMBER REPORTS AND REMARKS
CITY MANAGER REMARKS
ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, May 8, 2023, beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 19th day of April, 2023. ________________________________
Alisha Farnell, City Clerk
PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:
1. Attend In-Person.
First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.
2. Attend Virtually via Webinar.
Follow this link:
https://attendee.gotowebinar.com/register/2209730730313708379 .
Advance registration is recommended.
The public may address the City Council virtually during Oral Communications on Agenda Items/ Public Hearings/ Oral Communications on Items Not on the Agenda. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise
= Unmute
3. Submit Public Comments Prior to the Meeting.
The public may submit comments via email to [email protected]. Comments submitted by 2:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item.
4. Watch the Meeting.
The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive
.
5. Listen to the Meeting.
Listen-only teleconferencing is available by calling (914) 614-3221 and entering Access Code 485-296-325. No registration or audio pin is necessary.
INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.