Payment for Extraordinary Maintenance
01004.0001/301445.11 9/28/2017 A-20
Upon receipt of an itemized invoice as specified in this Scope of Work, within thirty (30) days of completion of work, the City shall compensate the Contractor for such repairs required beyond the scope of routine preventative maintenance as follows:
a. Direct Labor
Contractor shall present with his monthly invoice a record of hours, spent in extraordinary maintenance of traffic signals and appurtenances per intersection. The City shall compensate the Contractor monthly for “Extraordinary Maintenance” at the rates specified on Exhibit C, “Schedule of Compensation”. Said hourly rates shall be the total cost to the City. Rates shall include all compensation for wages, profit, overhead, and any fringe benefit such as employer payments to, or on behalf of, workmen for health and welfare, insurance, workmen’s compensation pension, vacation, sick leave, or any local, State, Federal or Union tax or assessment. Regular time rates will be charged to City for labor between 7:00 a.m. and 4:00 p.m., Monday through Friday. Overtime rates will be charged to the City for Labor between 4:01 p.m. and 6:59 a.m. on weekdays and 24 hours on Saturdays, Sundays, and Holidays. “Holidays” are New Years Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, and the day following Thanksgiving Day and Christmas Day,.
b. Equipment
Contractor shall present with the monthly invoice a record of hours, calculated to the nearest one half hour, spent in extraordinary maintenance of traffic signals and appurtenances per intersection. The City shall compensate the Contractor monthly for “Extraordinary Maintenance” at the rates specified on Exhibit C, “Schedule of Compensation”. for equipment used in each case. Said hourly rate shall be the total cost to the City and shall include all compensation for wages, profit, overhead, and any fringe benefit such as employer payments to, or on behalf of, workmen for health and welfare, insurance, workmen’s compensation pension, vacation, sick leave, or any local, State, Federal or Union tax or assessment.
c. Materials
The City shall pay the Contractor for materials provided based on the Contractor’s actual cost from the supplier plus percentage specified in the Exhibit C, “Schedule of Compensation”. for overhead and profit. All materials and parts shall be new or have the prior written approval of the City Engineer or his authorized representative.
The City has the right to inspect the Contractor’s records to verify any material costs used in extraordinary maintenance.
Copies of the suppliers' invoices shall be maintained in the Contractor's office and shall be available for inspection by the City Engineer or his authorized representative. Copies of the invoices shall be provided within five (5) business days upon request of the City Engineer or his authorized representative.
01004.0001/301445.11 9/28/2017 A-21
In the event a negotiated price cannot be reached, the City reserves the right to solicit quotations or invite bids and award work to any contractor on extraordinary maintenance.
28. Patents
The Contractor shall assume all responsibilities arising from the use of patented materials, equipment, devices, or processes used on or incorporated in the work.
29. Permits, Licenses and Inspections
The Contractor and all its subcontractors shall obtain and pay for a City business license from the City of Cypress prior to the commencement of work.
The Contractor shall procure all permits and license, pay all charges and fees, and give all notices necessary and incidental to the due and lawful prosecution of the contract. No fees will be charged for City-related projects.
All work performed, or equipment or parts supplied by the Contractor, shall be subject to inspections and approval of the City, its City Engineer or his authorized representative.
30. Work Stoppage
It shall be the responsibility of the Contractor to provide continuous maintenance services, without any interruption of any traffic signals in the City. In case of any work stoppages due to labor strike or otherwise, Contractor shall provide by other means, and at its own cost, comparable continuous service under this Agreement as if there were no work stoppage.
Failing to do so will cause the City to take whatever action(s) is deemed necessary to provide such service and the cost shall be borne by the Contractor.
31. Specifications
All work shall be performed in accordance with "STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION" (Green Book), latest edition, including any supplements, hereinafter referred to as 'Standard Specifications' and in accordance with this Scope of Work. Traffic striping, pavement markers, signing, construction signing, and traffic signals shall be in accordance with "STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION STANDARD SPECIFICATIONS,” latest edition, hereinafter referred to as "Caltrans Specifications", and this Scope of Work.
In case of conflict between the Standard Specifications, Caltrans Specifications, and this Scope of Work, this Scope of Work shall take precedence.
All services to be provided by Contractor pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by Contractors in similar circumstances in accordance with sound professional practices.
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All work performed or equipment or parts supplied by contractor shall be subject to the inspection and approval of the Engineer, or his authorized representative. Failure to pass inspection on any maintenance, repair and/or service item will result in non-payment for that item until such time as the contractor can present the item to the City in acceptable form. All identified City facilities per this agreement shall be regularly patrolled by contractor or his representative.
32. Personnel
The contractor shall provide a Traffic Signal Technician with a minimum certification of certification of Level II or higher as a Traffic Signal Technician from the International Municipal Signal Association (IMSA) and State mandated National Electrical Contractors (NEC) certification. Skilled laborers can make hardware repairs under the direct supervision of the technician. The City reserves the right at all times to concur with the contractor's assignment of personnel to the City. If appropriate, the contractor shall replace any personnel assigned to the City whose performance is considered unacceptable by the City or the standards established per the proposal.
The Contractor shall have adequate personnel and facilities to perform inspection of new equipment. When requested by the City, the Contractor may be required to assist in the field inspection of new installations.
Prior to commencement of contract, Contractor shall provide a list of employees potentially working on the City’s signals, which indicates their level of certifications and job classifications. The Contractor shall update employee lists annually or as personnel changes.
IMSA and NEC certifications by employees must be held in good standing and shall be maintained current throughout the entire duration of the contract.
33. Additions to System
The Contractor shall maintain, at the same unit price, additional traffic signals/flashing beacons as they are added to the list of locations to be maintained. In the event notification is made at other than the beginning of the month, payment for that month shall be prorated from the day the Contractor is notified.
34. Maintenance Records
The Contractor shall maintain a record of all service calls and work performed upon the traffic signal facilities listing dates, hour of day, and description of the work performed. A copy of this record shall be maintained at all times within the traffic signal controller cabinet at each traffic signal location.
A summary log sheet giving a brief description of all routine and extraordinary maintenance activities shall be attached to each associated monthly invoice. Invoices will not be paid until the summary has been received.
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35. Notification
The Contractor shall notify one of the City’s designated representative by telephone within twenty-four hours or the next business day regarding alterations to the operation of any traffic signal or the installation/removal of any substitute controller or component.
36. Types of Traffic Signal Equipment
The bid prices for both the routine and extraordinary maintenance shall apply to the types of traffic signal controllers, accessories, and systems as may exist in the City now or that may be installed during the life of the contract.
37. Traffic Control
The Contractor shall conduct his work in such a manner as to minimize the disruption of traffic flow. The Contractor shall not obstruct or restrict any portion of the roadway until proper arrangements for traffic control have been received by the Engineer. All traffic control methods shall conform to the latest edition of the Manual of Uniform Traffic Control Devices (MUTCD), with the California Supplement, and this Scope of Services. At least one twelve foot (12’) travel lane in each direction shall be open to traffic at all times. Not more than one intersecting street shall be closed at any one time without the prior approval of the City Engineer or his authorized representative. Traffic stoppages shall be limited to time periods approved by the City Engineer or his authorized representative.
Maintenance operations shall be conducted in such a manner as to cause as little inconvenience as possible to abutting property owners. Convenient access to driveways, houses, and buildings along the line of work shall be maintained and temporary approaches to crossings or intersecting highways shall be provided and kept in good condition. No material or equipment shall be stored where it will interfere with the free and safe passage of public traffic. At the end of each day's work and at other times when maintenance operations are suspended for any reason, the Contractor shall remove all equipment and other obstructions from the portion of the roadway and open it for use by public traffic.
The Contractor shall furnish all flagmen, barricades, barriers, lights, signs, and any other device which may be necessary for adequate and safe traffic control.
The Contractor shall provide protection for any excavation three feet or more in depth or any other excavation which by its nature may be considered hazardous by either covering or erecting a five (5) foot chain link or woven wire fence. Such protection shall be provided at all times when an adult in the employment of the Contractor is not in attendance at the excavation.
Pedestrian traffic must be maintained in a safe manner at all times. Pedestrian and emergency vehicular access shall be maintained to all residences, businesses and manufacturing establishments within the work area.
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All spillage and any excessive dirt or debris caused by hauling operations or moving equipment along or across any private or public property or public traveled way shall be removed immediately at the Contractor's expense.
The Contractor shall provide unobstructed access to all fire hydrants at all times except as otherwise provided, in writing, by the City Engineer or his authorized representative.
Failure to provide adequate safety devices, as directed by the City Engineer or his authorized representative, will cause the City to install safety devices as needed and the cost will be assessed to the Contractor at the City’s actual cost. City shall be entitled to offset any costs incurred against Contractor’s invoice.
All cost for traffic control shall be included in the various items of work, and no additional compensation will be allowed.
38. Location of Traffic Signals and Flashing Signals to be Maintained Traffic Signals
1. Crescent Avenue/Carob Street
2. Crescent Avenue/Watson Street
3. Crescent Avenue/Walker Street
4. Moody Street/Merten Avenue
5. Lincoln Avenue/Bloomfield Street
6. Lincoln Avenue/Denni Street
7. Lincoln Avenue/Sumner Street
8. Lincoln Avenue/Moody Street
9. Lincoln Avenue/Grindlay Street
10. Lincoln Avenue/Walker Street
11. Lincoln Avenue/Home Depot
12. Lincoln Avenue/Valley View Street
13. Walker Street S/O Newman Street (Pedestrian Signal)
14. Valley View Street/Lakeshore Drive
15. Orange Avenue/Bloomfield Street
16. Orange Avenue/Denni Street
17. Orange Avenue/Moody Street
18. Orange Avenue/Grindlay Street
19. Orange Avenue/Walker Street
20. Orange Avenue/Valley View Street
21. Orange Avenue/Holder Street
22. Ball Road/Bloomfield Street
23. Ball Road/Via Largo
24. Ball Road/Denni Street
25. Ball Road/Sorrento Drive
26. Ball Road/Moody Street
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27. Ball Road/Grindlay Street - St. Charles
28. Ball Road/Walker Street
29. Ball Road/Valley View Street
30. Ball Road/Juanita Street
31. Denni Street/Myra Avenue
32. Denni Street/Via Majorca
33. Myra Avenue/Moody Street
34. Cerritos Avenue/Denni Street
35. Cerritos Avenue/Moody Street
36. Cerritos Avenue/Walker Street
37. Cerritos Avenue/Camden Street
38. Cerritos Avenue/Valley View Street
39. Cerritos Avenue/Holder Street
40. Cerritos Avenue E/O Almond Street (Pedestrian Signal)
41. Valley View Street/Gateway-Corporate
42. Valley View Street/Plaza-Chip
43. Katella Avenue/Cottonwood Way
44. Katella Avenue/Siboney Street
45. Katella Avenue/Walker Street
46. Katella Avenue/Douglas Drive
47. Katella Avenue/Valley View Street
48. Katella Avenue/Hope Street
49. Katella Avenue/Holder Street
50. Katella Avenue/Yamaha-Dana
51. Katella Avenue/Meridian Drive
52. Valley View Street/Fred Drive
53. Valley View Street/Warland Drive
54. Valley View Street/Orangewood Avenue
55. Orangewood Avenue/Holder Street
56. Walker Street/Myra Avenue
57. Walker Street/Vessels Circle
58. Walker Street/Costco
59. Walker Street/Delong-Orchid
60. Orange Avenue/Lexington J.H.S.
61. Valley View Street/Cypress High School
39. Solar Powered Flashing Signals
1. Northbound Holder Street at Mt. Whitney Drive Stop Sign
2. Southbound Holder Street at Mt. Whitney Drive Stop Sign
3. Eastbound Gateway Drive E/O Valley View Pedestrian Warning Sign
4. Westbound Gateway Drive E/O Valley View Pedestrian Warning Sign
5. Northbound Lexington Drive S/O Cerritos Avenue Curve Warning Sign
40. Rectangular Rapid Flashing Beacon Systems
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1. Walker Street/Aspen Avenue
2. Orange Avenue/Peach Street
3. Denni Street N/O Newman Avenue
II. GENERAL REQUIREMENTS for SCOPE OF SERVICES
A. Invoices: The Consultant shall submit not more than one invoice a month and shall obtain a copy of the accounts payable schedule. The invoice will be in a format that is acceptable to Contract Officer and shall detail individual personnel who worked on the project, specific tasks performed, hours worked, billing rate, total costs, and previous billing history, percentage of work completed, percentage of dollars spent. The Consultant shall prepare invoices that show costs against each major milestone task.
The Consultant shall notify the Contract Officer when the cumulative compensation payable under any Task Order has reached 75% of the estimated not to exceed price. If at any time the Consultant has reason to believe that the total cost to the Authority for the performance of the Task Order will be greater or substantially less than the not to exceed estimate, the Consultant shall notify the City in writing to that effect and give its revised estimate of the total cost for the performance of the task Order. The notice shall state the estimated amount of additional funds required to continue performance for the remainder of the Task Order. In no event is the Consultant authorized to exceed the Task Order “not to exceed price” without prior written approval from the City.
B. Computer Files: At the conclusion of each Task Order, or mutually agreed milestones, the Consultant shall supply the City with a digital and editable copy of all files that are included in the hard copy submittal. The Consultant shall use or transfer files into the following formats or as approved by the Contract Officer: Word Processing: Microsoft Word, Spreadsheets: Microsoft Excel, Databases: Microsoft Access, GIS: ArcView, Drawings:
AutoCAD and Adobe Acrobat Reader. All final files shall be submitted electronically via a file-share cloud service approved by the City Engineer.
The City shall have the right to use, duplicate, modify or disclose the technical data and the information contained therein.
The Consultant agrees to provide any proprietary software or data used in conjunction with the project to the City, if requested, as long as the City pays for any additional licensing costs.
C. Key Personnel: The Consultant shall not reassign any personnel mentioned in the SOQ/Interview process unless under extraordinary circumstances. The Consultant shall secure the prior written approval of the City for any change or reassignment of the key personnel, submitting written documentation of the new individual’s qualification. 01004.0001/301445.11 9/28/2017 A-27
The Consultant’s project manager shall supervise and direct the services, and have overall responsibility for the services in accordance with the Consultant agreement and Scope of Work. The Consultant shall be solely responsible for implementation of all Consultants services, means, methods, techniques, sequences, and procedures and for coordination of all portions of the services.
All workers shall have sufficient skill and experience to perform the work assigned to them.
The City shall have the right, in its absolute discretion to require the removal of the Consultant’s personnel at any level assigned to the performance of the Services at no additional fee to the City, if the City considers such removal necessary and in its best interest and request such removal in writing. Further, an employee who is dismissed for any of the above reasons shall not be re-employed on this Contract.
D. UNAUTHORIZED WORK: Any services not required by the terms of the final scope of work or proposal that are performed without written authority from the Contract Officer, will be considered as unauthorized and at the sole expense of the Consultant. Services so performed will not be paid for, and no extension in the period of performance shall be granted on account thereof.
E. AUDITS: The Consultant shall keep and maintain full and complete records and books of account of its costs and expenses relating to the performance of the Services, in accordance with generally accepted accounting practices. Such records and accounts shall permit the Consultant to furnish the City, upon written notice, an accurate written allocation of the costs to the various elements of the Services, as may be required by the Authority. Upon reasonable advance written notice, the City or its representatives shall have the right to examine, any books, records, accounts, and other documents of the Consultant directly pertaining to costs when such costs are the basis of a claim or of reimbursement to the Consultant hereunder. The City will make reasonable efforts to assure that any such representative is not a competitor of the Consultant to which the disclosure of such cost information would have a detrimental effect on the Consultant’s business. The City shall notify the Consultant with the identity of any representative and the Consultant will have the right to verify that the representative is not a competitor prior to the audit. The Consultant shall keep and preserve all such books, records, accounts, and other documents for a period of at least three years after completion of the Services and Final Payment or if this Contract is terminated in whole or in part after the final termination agreement F. CONSULTANT’S INTERACTION WITH MEDIA AND THE PUBLIC: The Consultant shall refer all inquiries from the news media to the City. If the Consultant receives a complaint from a citizen or the community, the Consultant shall inform the Contract Officer what action was taken to alleviate the situation.
G. SUBCONSULTANTS/SUBCONSULTANT: The City reserves the right of prior approval of all Subconsultants and retains the right to request the Consultant to terminate any 01004.0001/301445.11 9/28/2017 A-28
Subconsultant, for any reason deemed appropriate by the City, by so notifying the Consultant in writing. Should said notification be submitted to the Consultant, it shall terminate said Subconsultant immediately.
The City shall have no liability to any Subconsultant(s) for payment for services under this Contract or other work performed for Consultant. Any subcontract entered into by Consultant under the contract shall duly note that the responsibility for payment for the technical services or any other services performed shall be the sole responsibility of the Consultant.
H. Direct Expenses: It is expected that the Consultant has extensive knowledge and experience performing this type of work. The Consultant shall prepare a not to exceed budget for direct expenses and breakdown costs for services such as copying, blue prints, computer time, reproduction, delivery, and any other foreseeable expense not covered in the Consultant’s hourly rates. Therefore, the Consultant shall receive no additional compensation beyond that which is detailed in their budget.
01004.0001/301445.11 9/28/2017 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
I. DELETE subsection 1.8 and REPLACE with the following:
“1.8 Additional Services. City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in a particular Agreement, as defined in Exhibit “A,” or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation up to the amount authorized by the City Council (“Contract Contingency”); or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors.
No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
II. DELETE subsection 2.1 and REPLACE with the following:
“2.1 Contract Sum. For services rendered pursuant to this Agreement, the Contractor shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference. City shall issue an annual Task Order with a not-to-exceed amount.
III. DELETE subsection 3.4 and REPLACE with the following:
“3.4 Term & Extended Term. Unless earlier terminated in accordance with Section 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect for three (3) calendar years from the date hereof, except as otherwise provided in the Schedule of Performance. The City shall have the right but not the obligation, in its sole and unfettered discretion, to extend the initial term of this Agreement a maximum of two (2) terms of one (1) year each. In order to do so, City shall, not later than ninety (90) calendar days prior to the expiration of the initial term, give Contractor written 01004.0001/301445.11 9/28/2017 B-2
notice, in the form and manner allowed by this Agreement, of its intention to extend the initial term of this Agreement for one or two extended terms of one (1) additional calendar year, which extension shall be according to the terms and conditions of this Agreement, unless the same is modified by the parties hereto in writing signed by the party to be charged.” IV. Section 5.1(a) shall be amended to read as follows:
“A policy of commercial general liability insurance written on a per occurrence basis. The policy of insurance shall be in an amount not less than $2,000,000, single limit, per occurrence.”
V. Section 5.1(c) shall be amended to read as follows:
“A policy of commercial automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.”
VI. Section 5.1(d) shall be amended to read as follows:
“Professional Liability. Professional liability insurance in the amount not less than two million dollars ($2,000,000). This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Contractor’s services or the termination of this Agreement. During this additional 5-year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.” C
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01004.0001/301445.11
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_EXHIBIT “C”
SCHEDULE OF COMPENSATION
ROUTINE MAINTENANCE RATES
Item
No. Qty. Description Monthly Unit Price
Total
Monthly Cost
1. 61
Routine Preventative Maintenance of Traffic
Signal and Safety Lighting System per
Intersection per Month
$ 79.00 $ 4,819.00
2. 5
Routine Preventative Maintenance of Solar
Powered Flashing Signs per Month $35.00 $ 175.00
3. 3
Routine Preventative Maintenance of
Rectangular Rapid Flashing Beacon Systems
per Month
$35.00 $105.00
4. 1
Survey of City-owned Street Lighting
System per Month $ 250.00 $ 250.00
TOTAL MONTHLY COST (TOTAL OF ITEMS 1 THROUGH 4): $ 5,349.00 TOTAL ANNUAL COST (TOTAL MONTHLY COST X 12 MONTHS): $ 64,188.00 _LABOR RATES
(for extraordinary maintenance)
Item
No. Labor Position Straight Time per Hour
Overtime
per Hour
Premium
per Hour
1. Maintenance Transportation Tech. $125.00 $ 155.00 $185.00
2. Transportation Maintainer Level 2 $110.00 $135.00 $ 155.00
3. Transportation Maintainer Level 1 $110.00 $ 135.00 $ 155.00
4. Engineering Technician $135.00 $ 165.00 $ 200.00
C
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_EQUIPMENT RATES
(for extraordinary maintenance)
Item
No.
Equipment Rate per Hour
1. Boom Truck/Crane (4 or less) $65.00
2. Boom Truck/Crane (more than 4) $65.00
3. Bucket Truck (4 or less) $ 32.00
4. Bucket Truck (more than 4) $ 32.00
5. Compressor $ 1.00
6. Arrow Board $ 1.00
_MISCELLANEOUS
(for items not specifically listed in this Contract - must provide backup documentation) Item
No.
Description Markup Rate
1. Labor/Equipment Markup 15%
2. Materials Markup 15%
_EXTRAORDINARY WORK COMPENSATION RATES
Item
No.
Equipment Each
1. Detector Loop Replacement (6’ Round Loop, Type E, Including Sawcut Lead-in) $ 550.00
2. Detector Loop Replacement (6’ Round Loop, Type E (Modified – Bicycle Loop per City Standard, Including Sawcut Lead-in) $ 650.00
3. Safety Light Bulb Replacement $110.00
4. Internally Illuminated Street Name Sign Bulb Replacement $ 95.00
5. Internally Illuminated Street Name Sign Face Replacement $ 725.00
6. Edge Light LED Illuminated Street Name Sign $ 4,100.00
7. Furnish and Install Safety Light LED module replacement (up to three modules in a single fixture, Eaton LED Navion Fixtures) $ 1,000.00 C
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Item
No. Equipment Each
8. City Owned Street Light Bulb Replacement $105.00
9. Replace 12” LED Red Indication $ 110.00
10. Replace 12” LED Yellow Indication $ 110.00
11. Replace 12” LED Green Indication $ 110.00
12. Replace 12” LED Red Arrow Indication $ 115.00
13. Replace 12” LED Yellow Arrow Indication $ 115.00
14. Replace 12” LED Green Arrow Indication $ 115.00
15. Replace LED Pedestrian Head Module (Countdown Style) $ 200.00
16. Painting of all Pedestrian Heads and Frameworks per Intersection $ 1,550.00
17. Painting of all Signal Heads, Backplates and Frameworks per Intersection $ 3,050.00
18. Painting of Traffic Signal Controller Cabinet and Electrical Service Cabinet per Signalized Intersection $ 950.00
19. Complete Testing of New Traffic Signal Cabinet Including all Internal Equipment and Written Certification $ 950.00
20. Furnish and install replacement Safety Light Fixture $ 975.00
21. Replacement of Batteries for Battery Back-Up System per Intersection
$ 1,550.00
22. Alpha Battery Backup Inverter $ 2,175.00
23. Conflict Monitor Testing $ 7,150.00
24. Furnish and Replace/Install 3-Section Vehicle Indication Complete (Pole mounted) - Framework $ 1,025.00
25. Furnish and Replace/Install 3-Section Vehicle Indication Complete (Mast-Arm mounted) $ 950.00
26. Furnish and Replace/Install 4-Section Vehicle Indication Complete (Pole mounted) - Framework $ 1,250.00
27. Furnish and Replace/Install 4-Section Vehicle Indication Complete (Mast-Arm mounted) $ 1,150.00
28. Furnish and Replace/Install 5-Section Vertical Vehicle Indication Complete (Pole mounted) - Framework $ 1,500.00
01004.0001/301445.11 9/28/2017 C-1
Item
No. Equipment Each
29. Furnish and Replace/Install 5-Section “Dog House” Vehicle Indication Complete (Mast-Arm mounted)
$1,400.00
30. Furnish and Install new Type 1A pole complete with foundation $ 3,700.00
31. Replace Type 1A pole complete on existing foundation $1,050.00
32. Furnish and Install new Type 15TS pole complete with foundation $ 10,500.00
33. Replace Type 15 pole complete on existing foundation $ 5,100.00
34. Replace Type 15TS pole complete on existing foundation $ 6,500.00
35. Furnish and Replace/Install 24”x24” or smaller Mast-arm Mounted Diamond Grade Sign with new mounting brackets $ 450.00
36. Furnish and Replace/Install Mast-arm Mounted Diamond Grade Sign larger than 24”x24” with new mounting brackets $ 550.00
37. Furnish and Replace/Install 24”x24” or smaller Pole Mounted Diamond Grade Sign with new mounting brackets $ 225.00
38. Furnish and Replace/Install Mast-arm Mounted Diamond Grade Sign larger than 24”x24”with new mounting brackets $ 550.00
39. Furnish and Replace/Install PPB post with push button complete on existing foundation $ 830.00
40. Furnish and Replace/Install PPB post with push button complete with foundation $1,925.00
Extraordinary work to be performed not listed above includes, but is not limited to painting traffic striping, pavement markings, and curb markings, traffic pedestrian push buttons, traffic control devices and signage, and all other work directly associated to the safe functioning of the City of Cypress traffic signal system.
Prevailing Wage
Pursuant to the Labor Code of the State of California, the Director of Industrial Relations has determined the general prevailing rate of wages and employer payments for health and welfare, vacation, pension and similar purposes applicable to the work to be done. This rate and scale are on file with the City Engineer, and copies will be made available to any interested party on request. The contractor to whom the contract is awarded, and the subcontractors under him, must pay not less than these rates for this area to all workers employed in the execution of the contract. 01004.0001/301445.11 9/28/2017 C-2
Rate Increases
Requests for cost or rate increases to the above may be made on an annual (fiscal year) basis, and shall be: (1) based on the April CPI-U (Consumer Price Index for All Urban Consumers) for Los AngelesLong Beach-Anaheim, CA; (2) approved by the Contract Officer; (3) no more than 5% per year; and (4) shall be prorated for terms less than 12 months.
Task Orders
An annual task order is authorized for up to the approved budgetary amount to start work upon execution of this contract and notice to proceed by the Contract Officer. The Contractor agrees not to seek any compensation from the City for any and all work performed and costs incurred in excess of the City’s approved task order.
01004.0001/301445.11 9/28/2017 D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
Requests for cost or rate increases, as set forth in Exhibit “C”, may be made on an annual (fiscal year) basis, and shall be: (1) based on the April CPI-U (Consumer Price Index for All Urban Consumers) for Los Angeles-Long Beach-Anaheim, CA; (2) approved by the Contract Officer; (3) no more than 5% per year; and (4) shall be prorated for terms less than 12 months.
I. In the case of emergency work, Contractor shall be available to provide services within 24 hours, as directed by the Contract Officer.
II. This Agreement shall continue in full force and effect for three (3) years from the date hereof, however, the Contract Officer may extend the term by two (2) one (1) year terms, for a total maximum contract term of five (5) years.
TRAFFIC SIGNAL MAINTENANCE
COST BREAKDOWN
Description FY 2023-24
1. Routine Preventative Maintenance $ 64,188
2. Extraordinary Maintenance Services $ 149,812
3. Installation/Modifications/Maintenance of Street Lights $ 24,000 Total $ 238,000
1. Routine Preventative Maintenance: Costs are calculated based upon unit prices provided by Yunex LLC multiplied by the number of corresponding traffic devices. These costs can increase as additional devices are added in the future.
2. Extraordinary Maintenance Services: Cost to repair malfunctioned or damaged traffic equipment, responses to emergency knockdowns,
modifications/installation of traffic control devices and other miscellaneous services. These costs are based on historical maintenance records and labor/equipment rate provided by Yunex LLC.
3. Installation/Modifications/Maintenance of Street Lights: At the City's request, Yunex LLC will perform various street light maintenance, modifications, or installations. These costs are based on historical records and labor/equipment rate provided by Yunex LLC.
4. Requests for cost or rate increases to Exhibit “C” of the Contract Services Agreement may be made on an annual basis, and shall be: (1) based on the current CPI (consumer price index); (2) approved by the Contract Officer; and (3) no more than 5% per year.
The costs are broken into three components, and take into consideration Yunex's proposed rates and fees. The total estimated cost for the three-year traffic signal maintenance contract is $750,295 ($238,000 plus 5% annual cost escalation).
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 13.
FROM: Douglas Dancs, Director of Public Works
DATE: 06/26/2023
SUBJECT: Award a Contract for Tree Maintenance Services
RECOMMENDATION
Award a three-year contract to Great Scott Tree Services, Inc. for $275,000 annually, and authorize a contingency of $20,000, for citywide tree maintenance services.
DISCUSSION
The Public Works department contracts citywide tree trimming services within the public right-of-way and park areas. The current contract expires June 30, 2023. The City solicited bids for a new contract based on a unit price comparison for all the trees within the City's urban forestry. The lowest responsible bidder was Great Scott Tree Service, Inc. The total bid price is $824,635 for estimated services over a three-year term, with an annual cost of approximately $275,000. A summary of contract award information is attached.
The initial contract term is for three years, with an option for up to three, one-year extensions. The rates and unit pricing included in the recommended agreement are fixed for the life of the contract, including extension periods. The contract pricing will continue to allow the City to trim most street trees on a three to four-year cycle and trim palm trees annually due to dropping palm fronds. The trimming cycle for parks is seven years as these trees are in open areas.
A contingency is included to perform necessary on-call tree services. Most emergency call-outs are typically performed by Public Works, but in recent months have had to be contracted out due to the failure of the City's bucket truck. The purchase of a replacement truck is included in the FY 2023-24 budget, but due to supply chain delays it may take 12 to 18 months to take delivery of the new truck. Until the new truck is put into service, it will be necessary to use the recommended contingency to contract out emergency call out services.
BUDGET IMPACT
Sufficient amounts are included in the General Fund budget for the recommended annual tree maintenance services.
LEGAL REVIEW
The City Attorney has approved the contract as to form.
APPROVED BY: Peter Grant, City Manager
Attachments
Award Information and Bid Proposals
Contract Services Agreement
Project Award Information Checklist
Description of Project:
The scope of work for this project includes, but is not limited to all the items for tree maintenance services described in the contract documents for all trees throughout the City.
Contract Working Days:
Advertisement dates:
Notice Inviting Bids Sent to:
Bid Opening Date:
No. of Bid Packets Issued:
Initial term not to exceed three (3) years, with the City's sole discretion to extend the initial term for three (3) extended terms of one (1) additional year. No increases, including cost of living increases, shall be sought by the Contractor or allowed by the City during the term of the contract.
May 9, 2023 to June 8, 2023
CIPList.com, McGraw-Hill Construction, F.W. Dodge,
Association General Contractors of America, posted on
City's website, City Hall, Community Center and Police
Department bulletin boards.
June 8, 2023
13 Bidders Amount
1. Great Scott Tree Service Inc., Stanton, CA $ 824,635.20
2. West Coast Arborists, Inc., Anaheim, CA
3. Mariposa Tree Management, Inc., Irwindale, CA
$1,179,055.00
$1,293,480.00
Great Scott Tree Services Inc., Stanton, CA - $824,635.20 Yes. Staff confirmed bid was responsive.
Apparent Low Bidder:
Qualified to Perform Work:
Contractor’s License: Registration with DIR:
Valid at Time of Award: Yes Yes
Valid at Time of Bid: Yes
Contractor:
Sub-Contractor: N/A
Experience:
The apparent low bidder has performed this type of work for multiple public agencies in Southern California.
Construction Management/Inspection Firm: City Staff
AGREEMENT FOR CONTRACT SERVICES
By and Between
CITY OF CYPRESS
and
GREAT SCOTT TREE SERVICES, INC.
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AGREEMENT FOR CONTRACT SERVICES
BY AND BETWEEN THE CITY OF CYPRESS AND
GREAT SCOTT TREE SERVICES, INC.
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2023 by and between the City of Cypress, a California municipal corporation (“City”) and Great Scott Tree Services, Inc. (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has sought, by issuance of a Request for bids or Invitation for bids, the performance of the services defined and described particularly in Article 1 of this Agreement.
B. Contractor, following submission of a bid or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Cypress’s Charter and Municipal Code, City has authority to enter into and execute this Agreement.
D. The Parties desire to formalize the selection of Contractor for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONTRACTOR
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder.
As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest [2]
professional standards” shall mean those standards of practice recognized by one or more firstclass firms performing similar work under similar circumstances.
1.2 Contractor’s Proposal.
The Scope of Service shall include the Contractor’s Scope of Work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such bid and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 Licenses, Permits, Fees and Assessments.
Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate all sites and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from the Contract Officer.
1.6 Care of Work.
The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.
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1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total annual compensation, including reimbursement for actual expenses, shall not exceed Two Hundred Seventy-Five Thousand Dollars ($275,000.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8. [4]
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance.
By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Contractor shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Contractor to be paid within forty-five (45) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor for correction and resubmission. Review and payment by City for any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor.
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ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Contractor shall commence the services pursuant to this Agreement upon receipt of a written Notice to Proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding two (2) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Contractor.
The following Principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
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Scott Griffiths President
(Name) (Title)
Kirk Hinshaw Vice President of Operations
(Name) (Title)
Steve Guzowski CFO
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder. All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall utilize only competent personnel to perform services pursuant to this Agreement. Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Contractor.
Contractor shall have no authority to bind City in any manner or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be the Director of Public Works or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Contractor.
Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except [7]
as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Contractor, its Principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part, the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance, which shall cover all elected and appointed officers, employees and agents of City:
(a) General Liability Insurance (Occurrence Form CG0001 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit.
(b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Contractor against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by the Contractor in the course of carrying out the work or services contemplated in this Agreement.
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(c) Automotive Insurance (Form CA 0001 (Ed 1/87) including “any auto” and endorsement CA 0025 or equivalent). A policy of comprehensive automobile liability insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
(d) Professional Liability. Professional liability insurance appropriate to the Contractor’s profession. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Contractor’s services or the termination of this Agreement.
During this additional 5-year period, Contractor shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Contractor’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Contractor shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Contractor has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:
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CANCELLATION:
SHOULD ANY OF THE ABOVE-DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30)-DAY
ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Contractor Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Contractor performs; products and completed operations of Contractor; premises owned, occupied or used by Contractor; or any automobiles owned, leased, hired or borrowed by Contractor. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Contractor agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Contractor may be held responsible for the payment of damages to any persons or property resulting from the Contractor’s activities or the activities of any person or persons for which the Contractor is otherwise responsible nor shall it limit the Contractor’s indemnification liabilities as provided in Section 5.3.
In the event the Contractor subcontracts any portion of the work in compliance with Section
4.5 of this Agreement, the contract between the Contractor and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.
5.3 Indemnification.
To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ [10]
reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorney’s fees incurred in connection therewith;
(b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Contractor hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorney’s fees.
Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.
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ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.
6.2 Reports.
Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement, as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”), including any electronic documents and materials, prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City in a format of the City’s choice upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use. Contractor [12]
shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event that Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Contractor gives City notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District [13]
Court, venue shall lie exclusively in the Central District of California, in the County of Orange, State of California.
7.2 Disputes; Default.
In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Contractor is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party [14]
of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon written notice to Contractor. In addition, the Contractor may terminate this Contract for cause, upon sixty (60) days’ advance written notice to City. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Contractor.
If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.
7.9 Attorney’s Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition, a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs [15]
the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
8.3 Covenant Against Discrimination.
Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.
8.4 Unauthorized Aliens.
Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney’s fees, incurred by City. [16]
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Cypress, 5275 Orange Avenue, Cypress, California 90630 and in the case of the Contractor, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. [17]
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5.
Nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation, including but not limited to the Political Reform Act (Government Code Sections 81000, et seq.)
Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Contractor’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
[18]
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
CITY:
City of Cypress, a municipal corporation
_____________________________________
Anne Hertz-Mallari, Mayor
ATTEST:
____________________________________
Alisha Farnell, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
____________________________________
Fred Galante, City Attorney
CONTRACTOR:
Great Scott Tree Services, Inc.
______________________________________
By:
___________________________________
Name:
Title:
By:
___________________________________
Name:
Title:
Address: ______________________________
______________________________
______________________________
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S
SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE
INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY. [19]
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF ORANGE
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. [20]
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF ORANGE
On __________, 2023 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
EXHIBIT “A”
SCOPE OF SERVICES
Perform tree maintenance services in accordance with Street Tree Maintenance Specifications herewith.
The scope of work requires complete, continuous, consistent and safe tree maintenance of the designated tree species, as specified in the contract work order. Tree maintenance may consist of but is not limited to; pruning, trimming, raising, training, removals and plantings. All references herein to "City" shall mean the City of Cypress or authorized representative.
QUALITY OF WORK
Selective pruning shall be employed at all times following the most current standards of the Western Chapter International Society of Arboriculture's (ISA) pruning standards, as specified in these specifications.
The City's Landscape Maintenance Supervisor shall be the sole judge as to the adequacy and quality of maintenance.
1.0 General Provisions
1.1 Contractor shall furnish all labor, equipment, materials and superv1s1on to perform maintenance as described herein including, but not limited to the following:
(a) Tree Trimming by ISA standards (grid and special requests) (b) Tree planting (including staking and hand watering to establish tree) (c) Tree removal
(d) Tree stump removal and back filling stump hole with top soil (e) General litter control, refuse removal and grounds policing at work sites (f) Hardscape cleaning sidewalks and driveways at work sites (g) Reporting of vandalism, graffiti or any safety concerns (h) Contractor shall also be responsible for any damages due to personnel and/or equipment (i.e. boom truck damaging a fence)
It shall NOT be the contractor's responsibility to maintain or repair (unless damaged by said contractor):
(a) Area lighting systems
(b) Fencing
(c) Gates
(d) Any building located at the specified site
(e) Graffiti
(f) Vandalism
(g) Signage
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
(h) Damage resulting from vehicular accidents
(i) Water, sewer, and electrical lines or systems, except to the extent required in the specifications
(j) Hardscape repairs (curbs, gutters, sidewalks, etc.).
1.2 Contractor shall be required to assign a designated English-speaking foreman as project manager. This individual will be the contact person for this project and must be available to respond to inquiries, walk-through and inspections of the project as required.
1.3 The designated foreman shall perform a weekly maintenance inspection of all areas within the scope. Such inspection shall be both visual and operational. It shall include a visual inspection of all areas within the scope of the Agreement.
Following the inspection, the foreman shall prepare a written list of any deficiencies to the Landscape Maintenance Supervisor or authorized representative.
1.4 All work shall be performed in accordance with the highest landscape maintenance standards, as stated in the enclosed maintenance specification description. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the designated sites.
1.5 Each month, prior to submittal of the monthly invoice, the Contractor Superintendent and the City's Landscape Maintenance Supervisor shall meet and tour the various sites using the rating system and come to mutual agreement. A performance report sheet will be designed with input from the Contractor to document the meeting for both to sign signaling readiness to submit invoice. Invoices will not be processed unless accompanied by a signed performance report. If an agreement cannot be reached the City's Maintenance Superintendent will be the sole and final judge of the condition of the facility in question.
1.6 If, in judgment of the City, the level of maintenance is less than that specified herein, the City shall, at its option in addition to or in lieu of other remedies provided herein, withhold appropriate payment from the Contractor until services are rendered in accordance with specifications set forth within this document and providing no other arrangements have been made between the Contractor and the City. Failure to notify of a change and/or failure to perform an item of work on a scheduled day may result in deduction of payment for that date or week. Payment will be retained for work not performed until such time as the work is performed to City standard.
1.7 Contractor is required to correct deficiencies within the time specified by the City.
If noted deficient work has not been completed, payment for such subject deficiency shall be withheld for the current billing period and shall continue to CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
be withheld until deficiency is corrected, without right to retroactive payments.
1.8 All work shall meet with the approval of the City of Cypress Public Works Department. If work is scheduled, there shall be a minimum of one weekly meeting with the Contractor and Landscape Maintenance Supervisor to determine progress and to establish areas needing attention. Contractor shall submit a monthly maintenance schedule in writing to the City by the first of said month.
1.9 Any specific problem area, which does not meet the conditions of the specifications set forth herein, shall be called to the attention of the Contractor and, if not corrected, payment to the Contractor will not be made until the condition is corrected in a satisfactory manner as set forth in the specifications.
1.10 These specifications are intended to cover all labor, material, and standards of architectural, tree services, and mechanical workmanship to be employed in the work called for or reasonably implied by terms of same. Work or materials of a minor nature which may not be specifically mentioned, but which may reasonably be assumed as necessary for the completion of this work, shall be performed by the Contractor as if described in the specifications.
1.11 All day to day correspondence shall be addressed to:
By Mail:
Maintenance Superintendent
City of Cypress - Public Works Department
5275 Orange Avenue
Cypress, CA 90630
By Phone: (714) 229-6760
By Fax: (714) 229-6606
1.12 No new work of any kind shall be considered an extra unless a separate estimate is given for said work and the estimate is approved by the City before the work is commenced. The Contractor will be required to provide before and after photographs of safety items or emergency repairs which were made without prior City approval. Documentation of contract compliance may be required on some occasions.
1.13 Contractor shall keep accurate records concerning all of his/her employees or agents and provide the City with names and telephone numbers of emergency contact employees.
1.14 Contractor shall complete a monthly maintenance report indicating work performed and submit this completed report to the Landscape Maintenance Supervisor. This report should also contain a description, including labor hours, equipment, materials breakdowns and costs to be used to accomplish any CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
additional work which the Contractor deems to be beyond the scope of work of the agreement. Under ordinary conditions, payment for this work, and costs thereof, will not be authorized unless the additional work is first approved in writing by the City.
1.15 Contractor shall submit a monthly phone log, which details all calls from the City of Cypress Public Works Department and the City of Cypress Police Department to the Contractor, whether or not those calls require a request for service, and a description of the action taken as a result from the City call.
1.16 Within 15 days of the effective date of the executed agreement, Contractor shall, prepare and submit a written annual maintenance calendar to the Landscape Maintenance Supervisor. This calendar shall clearly indicate all of the tree maintenance tasks required by this agreement and the months of the year they are scheduled to be performed. If it is necessary to make periodic revisions to this maintenance schedule, a modified calendar must be submitted to the Landscape Maintenance Supervisor for approval prior to the date the changes are to take effect.
1.17 Contractor shall be required to submit the following reports/documents:
(a) Annual maintenance schedule
(b) Weekly maintenance schedule
(c) Weekly performance report
(d) Possible pesticide list with EPA numbers
(e) Monthly phone log with action taken
(f) Extra work approval list
(g) Weekly maintenance inspection list for all sites
(h) Required tailgate safety meeting records
(i) Monthly maintenance report
(j) Monthly greenwaste recycling report
(k) List of emergency contacts
1.18 Contractor shall provide the City with names and telephone numbers of at least two qualified persons who can be called by City representatives when emergency maintenance conditions occur during hours when the Contractor's normal work force is not present within the City.
2.0 Areas to be maintained
2.1 Contractor shall maintain all areas identified in the Agreement.
3.0 Hardscape Maintenance
3.1 Contractor shall upon leaving each work site ensure that each site visited is clean and free of debris, including concrete areas such as driveways and CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
sidewalks. All areas shall be checked and cleaned, including but not limited to, removal of dirt, debris, paper, cans, bottles, leaves and other debris.
Contractor shall notify the Landscape Maintenance Supervisor should he/she observe any holes, separation of sidewalk panels, uplifted sidewalk that may cause a trip and fall or other conditions which could affect pedestrian travel.
3.2 Vacuums, blowers, sweepers or other approved means may be used to clean hardscape areas. However, debris shall not under any circumstances be blown or otherwise swept onto adjacent streets or property. All debris must be picked up by the Contractor and removed from the site. Any equipment that is used for cleaning hardscape must be approved by the City. Payment for debris removal and cleaning shall be included in the various bid items and no further payment shall be made thereafter.
4.0 Pesticides
4.1 The City must maintain all documents that pertain to the use of pesticides on its property. Contractor shall not use any pesticide that has not been authorized by the Landscape Maintenance Supervisor. Contractor must provide the Landscape Maintenance Supervisor with the following:
(a) Copy of the Contractor's Orange County Agricultural Commissioners, "Restricted Materials Permit/Operator I.D. numbers."
(b) Written "Pest Control Recommendation" for each site before Contractor uses any pesticide.
(c) "Pesticide Use Daily Record" for any site that a pesticide was used within 24 hours of application.
(d) "Notice of Intent to Use Restricted Materials" 24 hours prior to application if a restricted pesticide is going to be used.
(e) List, Environmental Protection Agency numbers and Material Safety Data Sheets of all the pesticides Contractor intends to use for this contract, prior to use.
5.0 Contractor Vehicle Identification Requirements
5.1 All licensed and/or moving vehicles and equipment used on this project shall display company identification in a manner acceptable to the Department of Community Development.
6.0 Employee Requirements
6.1 Employees of the Contractor shall refrain from any communication or association with the general public and shall always present themselves in a neat and orderly appearance.
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
7.0 Disposal
7.1 Contractor shall dispose of 100 percent of all landscape debris at a certified landscape organics recycling facility as approved by the Landscape Maintenance Supervisor.
7.2 Contractor shall dispose of all cuttings, weeds, leaves, trash, and other debris from the operation as work progresses. The City shall not be responsible for the disposal.
7.3 Contractor shall pay all disposal fees and provide documentation of recycling to include location, tonnage, etc. on a monthly basis to the Landscape Maintenance Supervisor.
8.0 Tree Maintenance Specifications
8.1 Contractor shall maintain a set of City of Cypress Tree Maintenance Specifications at the project site at all times.
9.0 Licenses and Permits
9.1 Contractor shall, prior to award of contract and without additional expense to the City, possess all licenses (including City of Cypress Business License) and permits (including no fee Public Works Department permit) required for the performance of the work required by this contract.
9.2 All vehicle operators shall have a valid State of California driver's license for the class of vehicle being operated.
10.0 Independent Contractor Indemnification
10.1 Contractor shall act under the contract as an independent contractor with regard to the City of Cypress and shall not be an agent or employee of the City.
Contractor shall not represent or otherwise hold out itself or any of its subcontractors, directors, officers, partners, employees or agents to be an agent or employee of the City. Contractor shall defend and otherwise hold harmless the City, and its officials, officers, employees, agents and other representatives, from all liability, loss or damage, including reasonable attorney's fees and other costs of defense resulting from damage or injury to persons or property causes, or claimed to have been caused, by acts or omissions of the Contractor or of any of its agents in the course of or in connection with the Contractor's performance under the contract. The parties agree to cooperate fully in the resolution of any claims for such liability, loss or damage.
11.0 Compliance with the Law
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
11.1 Contractor shall agree that his/her performance under the contract shall comply with all applicable laws of the State of California and any political subdivision of such state, including without limitation the County of Orange and the City of Cypress.
12.0 Subcontractors
12.1 Subcontractors shall not be used nor recognized as such. All persons engaged in the work shall be considered as employees of the Contractor and the Contractor shall be held directly responsible for their work.
13.0 Equal Employment Opportunity
13.1 Contractor shall not discriminate against any employee or applicant for employment because of race, creed, color or national origin. Contractor shall take affirmative action to ensure all employees and applicants for employment will be treated with equality in all aspects of employment processes including, but not limited to, hiring, transfer, promotion, training, compensation, and termination, regardless of their race, creed, color, sex, national origin, age or physical handicap.
14.0 Personnel, Dress Code and Appearance
14.1 Contractor shall furnish sufficient supervisory and working personnel capable of promptly accomplishing on schedule, to the satisfaction of the City, all work required under this contract during the regular and prescribed hours.
14.2 Contractor and his/her employees shall conduct themselves in a proper and efficient manner at all times and shall cause the least possible annoyance to the public. They shall be fully clothed in suitable company uniforms. The City may require the Contractor to remove from the work site any employee(s) deemed careless, incompetent, or otherwise objectionable, whose continued employment on the job is considered to be contrary to the best interest of the City.
14.3 Contractors' personnel shall be required to wear uniforms (includes shirt, jacket (if needed) and pants) bearing company name while on the project. Sufficient changes shall be provided to present a neat and clean appearance of personnel at all times. Safety vests are not considered as part of the uniform, but shall be required in compliance with this document. Failure to provide and for personnel to wear a uniform and safety vest at all times will result in performance deficiency deductions of $100.00 per occurrence per employee per day.
15.0 Supervision
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
15.1 Contractor shall assign a supervisor to be on site each working day, working regular working hours, for the duration of this contract. Contractor and the supervisor shall have expertise and experience in arboriculture, pest control, soils, fertilizers and tree identification. Supervisor must be fluent in the English language.
15.2 Contractor and the supervisor shall have the knowledge and ability to determine each tree species' response to pruning and to be able to properly prune the tree species listed on the work orders.
15.3 All work shall meet with the approval of the City. There shall be regular meetings on site with the Contractor and the City to determine progress and to establish areas needed attention. Any specific problem area which does not meet the condition of specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until the condition is corrected.
16.0 Certification
16.1 All supervisory personnel shall possess and maintain a current and valid "Arborist Certificate" issued by the International Society of Arboriculture. All other personnel must possess and maintain a current and valid "Certified Tree Worker Certificate" issued by the International Society of Arboriculture. A staff roster including copies of the certificates must be submitted with the bid to the City and maintained current throughout the term of the contract.
17.0 Scheduling of Work
17.1 Contractor shall perform all work between the hours of 7:00 a.m. and 4:30 p.m., Monday through Friday (excluding City observed holidays) for all areas except arterial work. Arterial work requiring delineation shall only be performed between the hours of 9:00 a.m. and 3:00 p.m. Work performed outside of this time period shall only be done with prior approval of the Landscape Maintenance Supervisor or authorized representative. No work functions that generate excess noise which would cause annoyance to residents of the area shall be commenced before 8:00 a.m.
17.2 The City shall be notified at least 48 hours in advance of each start date of any tree maintenance operations.
18.0 Method of Payment/Monthly Reports
18.1 Contractor shall submit all bills to the City by location, work type, diameter, tree species, work completion date, land type, pricing, and other appropriate data to be determined by the Public Works Department. This information shall be emailed along with hard copies to the Landscape Maintenance Supervisor.
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
18.2 The City maintains its tree inventory system in a non-proprietary (contractor only) database. Contractor shall be responsible for maintaining updating the City's existing tree database on a non-proprietary database and submit quarterly reports to the Landscape Maintenance Supervisor. Contractor shall email monthly invoices that reflect updates made to the database. Failure to comply with the specified format shall result in non-payment until said requirement is fulfilled.
19.0 Payment Withheld
19.1 The City may withhold payment to such extent as may be necessary to protect the City from loss due to:
(a) Work that is required within the specifications that is defective, incomplete or not performed
(b) Claims filed or reasonable evidence indicating probable filing of claims (c) A reasonable doubt that the contract can be completed for the balance then unpaid
20.0 Additions/Deletions
20.1 Changes in the areas to be maintained may be made as the City accepts new areas or relinquishes currently maintained areas.
21.0 Emergency Calls for Tree Service
21.1 Contractor shall have the capability to receive and respond immediately to calls of an emergency nature during normal working hours and during hours outside of normal working hours. Calls of an emergency nature received by the City shall be referred to the Contractor for immediate disposition.
21.2 Contractor shall respond to emergency calls during normal business hours within 30 minutes from time of notification and within one hour for calls outside of normal business hours from time of notification.
21.3 Contractor shall designate a person within his/her company who will respond to emergency calls 24 hours a day.
21.4 Contractor shall submit telephone number(s) to the City that can be used to obtain 24 hour 7 day a week 365 days a year emergency services.
21.5 Upon arriving at any emergency situation, it shall be the responsibility of the Contractor to eliminate all unsafe conditions which would adversely affect the health, safety or welfare of the public.
21.6 Failure to respond to calls within 30 minutes from time of notification during CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
normal business hours and within one hour for calls outside of normal business hours may result in a $500 penalty per incident. Failure to respond to an emergency at any level may subject Contractor to any primary or secondary costs arising from said emergencies.
22.0 Safety Requirements
22.1 All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and, where applicable, comply with all safety standards required by Cal-OSHA, the Work Area Traffic Control Handbook (WATCH Manual) and the State of California Manual of Traffic Controls. The City reserves the right to issue a restrain or cease and desist order to the Contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract.
22.2 Contractor shall maintain all work sites free of hazards to persons and/or property resulting from his/her operations. Any hazardous condition noted by the Contractor, which is not a result of his/her operations, shall be immediately reported to the City.
23.0 Sound Control Requirements
23.1 Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances which apply to any work performed pursuant to the contract. No pruning operations, use of equipment or tools shall start before 7:00 a.m.
23.2 Each internal combustion engine used for any purpose on the job or related to the job shall be equipped with a muffler or a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the project without said muffler.
23.3 Full compensation for conformance to the requirements of this section shall be considered as included in the prices paid for the various contract items of work involved and no additional compensation will be allowed therefore.
24.0 Job Conditions
24.1 Contractor shall be responsible to verify all existing conditions whether shown or not.
24.2 Contractor shall not store materials or equipment or debris on private property.
24.3 Contractor shall notify the Landscape Maintenance Supervisor whenever the Contractor feels that their activities may damage existing trees, plants, turf, sidewalks or any other preexisting improvement.
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
24.4 Contractor shall be responsible to replace any and all existing landscape or hardscape that is damaged during work with acceptable landscape or hardscape materials of the same size and as those damaged at no cost to City.
24.5 The City representative shall determine extent of damage and value of damaged hardscape or landscape.
24.6 Contractor shall verify and maintain all benchmarks, monuments and other reference points. Contractor shall replace if disturbed or destroyed at no cost to City.
24.7 Contractor shall restore all damaged site improvement to the satisfaction of the Landscape Maintenance Supervisor at no cost to the City.
25.0 ANNUAL TREE MAINTENANCE
25.1 Contractor shall prune one typical tree of each different species scheduled for work prior to any work commencing. Work shall be to the satisfaction of the Landscape Maintenance Supervisor and shall be the form all other trees are trimmed to. Additionally, pruning and safety standards shall be followed according to guidelines listed the American National Standards Institute Publications A300-1995 and Z- 133.1-1994, Pruning Standards, ISA, Western Chapter and City standards as provided in these contract documents.
26.0 METHOD OF RAISING
26.1 Remove all limbs over streets, driveways, access roads, parking areas and parking lots to a height of 14 feet of clearance from top of curb line or finished surface grade.
26.2 Trees along sidewalks, walkways, pedestrian areas, parks and open space turf areas shall be raised to 1O' of clearance from top of sidewalk or finished surface grade to allow clearance for pedestrian traffic.
27.0 Method of Topping
27.1 In no case shall any tree be topped or dominate leader removed without approval by the Landscape Maintenance Supervisor.
28.0 Method of Tree Removal
28.1 The City will mark trees for removal with an orange "X" two feet from the base of the tree. Should a tree be scheduled for removal and not be marked, or if there is any doubt about the tree to be removed, the City shall be contacted before work commences.
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
28.2 All trees shall be removed by sections; no single section shall exceed five feet in length.
28.3 Trunks and/or limbs (over 6 inches in diameter) shall be cut in sections not to exceed five feet in length and lowered to the ground.
28.4 All stumps and large surface roots shall be cut off at ground level and ground to not less than 24 inches below existing grade and area cleared of the wood chips then backfilled with soil to grade.
28.5 Stump re-growth control shall be accomplished through the use of herbicides as deemed necessary by plant growth characteristics under certain environmental and cultural conditions and/or by direction from the Landscape Maintenance Supervisor. Specific herbicides and methods of application are subject to approval by the Landscape Maintenance Supervisor prior to use.
28.6 Use of Roundup, Kleenup, Accord, Imitator, Eraser, Pronto, Rodeo, or other herbicides containing Glyphosate is not permitted.
28.7 All pesticide applications must be preceded and accompanied by a written recommendation by a state-licensed agricultural pest control advisor (PCA). All personnel applying pesticides must possess a valid agricultural qualified applicator's license (QAL) or be supervised and monitored by a QAL holder.
28.8 The full cost of the stump re-growth control process as outlined above shall be borne by the contractor at no additional cost to the City.
29.0 Excavation and Grading
29.1 Excavation Area: Excavation or grinding of rootball shall be a minimum of two feet deep and five feet wide, except as approved by the Landscape Maintenance Supervisor. Remove all soil and rootball grindings and dispose off-site.
29.2 Import Topsoil Fill: Fill excavated hole with loam topsoil and compact to 85 percent density. Fine grade imported topsoil to match existing adjacent finish grade elevations.
30.0 Climbing
30.1 The use of climbing spikes and spurs are prohibited for ascent or during tree trimming. Therefore, a throw line or other method must be used to ascend trees. Exception: Climbing spikes and spurs may only be used during an aerial rescue or tree removals.
31.0 Clean-Up
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
31.1 Contractor shall chip or remove brush as work progresses. The street and parkway and private property shall be kept clean of debris at all times. Any debris left upon the site after the close of each day's operation will be removed by the City and the cost deducted from the Contractor's payment.
32.0 Equipment
32.1 Proposers are required to have the following minimum equipment available for use in the City:
Amount Equipment
1 All appropriate traffic control devices necessary to comply with the Work Area Traffic Control Handbook (WATCH
Manual) and the State of California Manual of Traffic
Controls
1 Arrow/light board
2 Aerial lift
2 Brush chipper
1 Pickup truck
2 Stump grinder
2 1½-ton brush trucks
6 Chainsaw
32.2 All vehicles shall have the Contractor's name with an approved City service statement clearly visible.
32.3 All equipment used for trimming or removal shall be kept in good working order. Pruning equipment shall be sterilized as necessary to remove or prevent the existence or transfer of pathogens prior to commencing work.
32.4 The City shall inspect the condition of equipment prior to the commencement of work. Any piece of equipment judged to be unsafe shall be removed from the job site immediately.
32.5 Successful proposer, at the time of the execution of the contract, shall provide a California State Certification of Condition for the aerial lift equipment.
33.0 Tools
33.1 All pruning tools (extension pruners, handsaws, power saws, toppers, hand pruners, and pruning knives) shall be kept sharp and in good working condition.
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
33.2 Allpruning tools shall be sterilized daily.
34.0 Work Schedule
34.1 Work shall be assigned and completed on a monthly as-needed basis. Only completed work shall be paid. Contractor shall respond and provide tree-pruning services within two working days upon notification by the City except during emergencies.
34.2 Contractor shall secure a list of projects from the City. Routine projects must be completed within 15 days of assignment.
34.3 Work shall not occur on the weekends or City-observed holidays unless it is an emergency or authorized by the City.
34.4 All changes to the work schedule must be approved in advance by the City.
35.0 Protection and Preservation of Property
35.1 Contractor shall be held responsible for the preservation of all public and private property along and adjacent to the work being done, and will be required to exercise due precaution to avoid and prevent any damage or injury thereto as consequence of his operation. All trees, shrubs, groundcovers, fences, warning signals, street signs, walks, walls, structures, and stairways shall be adequately protected and should not be removed or disturbed without permission from the City. Any damages resulting from Contractor neglect shall be repaired and or replaced at the Contractor's own expense.
35.2 Contractor shall be responsible to repair/replace any existing plant material or irrigation systems in public or private landscapes damaged during pruning operations to their original condition at his own expense. Any damage to landscape areas shall be reported to the City immediately.
35.3 Turf and landscape areas shall not be driven upon by truck or other equipment if conditions would result in pennanent impression by vehicle wheels. Wood sheeting or approved device/method shall be used to protect all surfaces as necessary
36.0 Public Relations
36.1 Contractor shall endeavor to maintain good public relations at all times. The work shall be conducted in a manner which will cause the least possible interference or annoyance to the public.
37.0 Inspections
37.1 Inspections shall be performed by representatives of the City at specified times CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
and random visits when the Contractor may be on the site.
37.2 All inspections called for by the Contractor shall be requested and referred to the City at least 24 hours prior to the anticipated inspection.
37.3 All work shall meet the approval of the City, or be rectified by the Contractor to a condition that does meet this acceptance, at no additional cost to the City. If the Contractor calls for inspections and is not ready for the inspections, he shall be back charged hourly, including travel time, for all members of the team of inspectors involved.
38.0 Unauthorized Removals
38.1 Unauthorized tree removals shall incur the following penalties.
Under 12 inches diameter $500
12 inches to 36 inches diameter $1,000
36" diameter or greater $1,500
39.0 Reports and Schedules
39.1 The initial schedule shall be submitted on or by the effective date of the contract. Thereafter, it shall be submitted on the day agreed upon by the Contractor and the Landscape Maintenance Supervisor.
39.2 Failure to supply the weekly schedule shall result in the deduction and forfeit of $250.00 from payments to the Contractor for every calendar day the reports or schedules are not received.
39.3 Changes to the schedule shall be received by the Landscape Maintenance Supervisor at least 24 hours prior to the scheduled time for the work.
39.4 Contractor shall adjust his schedule to compensate for all City-observed holidays.
40.0 Performance During Inclement Weather
40.1 Contractor shall adjust his work force in order to accomplish those activities that are not affected by weather during periods when inclement weather hinders normal operations.
40.2 Prime factors in assigning work shall be the safety of the work force and damage to landscaping, in that order.
40.3 Failure to adjust the work force to show good progress on the work may result in deduction of payments.
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “A”
Scope of Services
A-1
41.0 Performance on Schedule
41.1 Contractor shall be provided the latitude in establishing work schedules which correspond to City-defined grid trim schedule. Contractor shall also be provided the opportunity and procedure for adjusting those schedules to meet special circumstances. Therefore, all work shall be completed on schedule (as shown on the grid trim schedule). All other schedules shall be pre-approved by the Landscape Maintenance Supervisor.
41.2 Failure to complete work as scheduled or as specified herein shall result in a sum of $100.00 per day being deducted and forfeited from payments to the Contractor for each instance where an item of work is not completed in accordance with the schedule or specifications.
42.0 WATER QUALITY
42.1 Water Pollution Control - Surface runoff water, including all water used during saw cutting operations, containing mud, silt, or other deleterious material due to the construction of this project shall be treated by filtration or retention in settling basin(s) sufficient to prevent such material from migrating into any catch basin.
Contractor shall comply with the Orange County Construction Stormwater Program Runoff Guidance Manual which is available for review at the Public Works Department or can be found at http://ocwatersheds.com and clicking on "Documents," and "Orange County Construction Stormwater Program Runoff Guidance Manual."
42.2 Best Management Practices and Monitoring Program - Contractor shall comply with the Construction Activities requirements as specified in Section 8, Construction Activities, of the County of Orange Drainage Area Management Plan (DAMP) at all times during construction of said project.
42.3 Contractor shall not allow and shall prevent any non-stormwater discharges into the storm drain system. At a minimum, Contractor shall implement the following best management practices as well as review those that may also be applicable to the Contractor's work. The Contractor shall download the applicable California Stormwater BMP Handbook from www.ocwatersheds.com.
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “B”
Special Requirements
B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
I. The title of Article 5 shall read as follows:
“INSURANCE, INDEMNIFICATION, AND BONDS”
II. DELETE subsection 3.4 and Replace with the following:
“Term & Extended Term. Unless earlier terminated in accordance with Section 7.7 or 7.8 of this Agreement, this Agreement shall continue in full force and effect until completion of such services as may be requested by City from time-to-time, but not exceeding three (3) calendar years from the date hereof, except as otherwise provided in the Schedule of Performance. The City shall have the right but not the obligation, in its sole and unfettered discretion, to extend the initial term of this Agreement a maximum of three (3) extended terms of one (1) year. In order to do so, City shall, not later than ninety (90) calendar days prior to the expiration of the initial term, give Contractor written notice, in the form and manner allowed by this Agreement, of its intention to extend the initial term of this Agreement for three (3) extended terms of one (1) additional calendar year, which extension shall be according to the terms and conditions of this Agreement, unless the same is modified by the parties hereto in writing signed by the party to be charged.” III. Section 5.4 shall be amended to read as follows:
“Performance Bond. Concurrently with execution of this
Agreement, Contractor shall deliver to City a performance bond in the sum of the amount of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement, unless such requirement is waived by the Contract Officer. The bond shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his or her power of attorney. The bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement.”
IV. Section 5.5 shall be added as follows:
“Sufficiency of Insurer or Surety. Insurance or bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in CITYWIDE TREE MAINTENANCE SERVICES Exhibit “B”
Special Requirements
B-2
the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances. In the event the Risk Manager of City ("Risk Manager") determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the performance bond required by this Section 5 may be changed accordingly upon receipt of written notice from the Risk Manager; provided that the Contractor shall have the right to appeal a determination of increased coverage by the Risk Manager to the City Council of City within 10 days of receipt of notice from the Risk Manager.”
V. Section 5.6 shall be added as follows:
“Payment Bond for contracts over $25,000. Concurrently with the execution of their Agreement, if the contract sum specified in Section 2.1 of this Agreement is in excess of twenty-five thousand dollars ($25,000), Contractor shall deliver to City a payment bond in the sum specified below, in the form provided by the City Clerk, which secures payments to subcontractors and suppliers in the event of default by Contractor. The payment bond shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The payment bond shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor completely and faithfully pays all subcontractors and suppliers that have been approved in writing pursuant to Section 4.3 of this Agreement to perform in whole or part the services required herein.
The payment bond shall be in a sum not less than that
prescribed by law under California Civil Code § 3248, such that the bond shall be in the sum of:
(a) One hundred percent (100%) of the total amount
payable by the terms of this Agreement if the total
amount payable does not equal or exceed five million
dollars ($5,000,000); or
(b) Fifty percent (50%) of the total amount payable by the terms of this Agreement if the total amount payable
is not less than five million dollars ($5,000,000) and
does not exceed ten million dollars ($10,000,000); or
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “B”
Special Requirements
B-3
(c) Twenty five percent (25%) of the total amount
payable by the terms of this Agreement if the Agreement exceeds ten million dollars ($10,000,000).
If Contractor is the provider of architectural,
engineering, and land surveying services pursuant to
an existing contract with City for a public work,
Contractor shall not be required to post or deliver a
payment bond. Further, if the sum of the payment
bond as required under California Civil Code § 3248
is different than the sum required under this
Agreement, the sum specified in California Civil Code
§ 3248 is controlling.
VI. Section 5.7 shall be added as follows:
“Sufficiency of Insurer or Surety for Payment Bond. If Contractor must deliver a payment bond pursuant to Section 5.5 of this Agreement, Contractor shall deliver, concurrently with the execution of this Agreement and delivery of said payment bond, to City the following documents:
(a) A certified copy of the Certificate of Authority of the Insurer or Surety issued by the Insurance
Commissioner, which authorizes the Insurer or Surety
to transact insurance in the State of California;
(b) A certificate from the Clerk of the County of Orange that the Certificate of Authority of the Insure or Surety has not been surrendered, revoked, canceled,
annulled, or suspended; or, in the event the Certificate of Authority of the Insurer or Surety has been
suspended, that renewed authority has been granted;
and
(c) True and correct copies of the Insurer’s or Surety’s most recent annual statement and quarterly statement
filed with the Department of Insurance.
Failure of Contractor to deliver these documents by the time of execution of this Agreement shall require City
to refrain from entering the Agreement, as Contractor
will be deemed to have failed to ensure the sufficiency of the Insurer or Surety to the satisfaction of City, as required by the provisions of the Bond and
Undertaking Law, Code of Civil Procedure § 995.660.”
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “C”
Schedule of Compensation
C-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Section 2.1 shall be amended to read as follows:
“Contract Sum. For services rendered pursuant to this Agreement, the Contractor shall be compensated in accordance with the "Schedule of Compensation" attached hereto as Exhibit "C" and incorporated herein by this reference. This is a maintenance contract. There will not be any Consumer Price Increases allowed during the initial two-year term or three-extended terms. The City reserves the right to add or delete work in the City’s sole discretion to best provide the service.”
II. Schedule of Compensation
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “C”
Schedule of Compensation
C-2
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “C”
Schedule of Compensation
C-3
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “C”
Schedule of Compensation
C-4
CITYWIDE TREE MAINTENANCE SERVICES Exhibit “D”
Schedule of Performance
D-1
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. See Exhibit “A” Scope of Services for performance specifications, location of work and schedule.
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 14.
FROM: Douglas Dancs, Director of Public Works
DATE: 06/26/2023
SUBJECT: Approve a Task Order for Public Works Construction Management and Inspection Services
RECOMMENDATION
Approve a Task Order to Ardurra, Inc. for an amount not to exceed $100,000 to perform public works construction management and inspection services for the period of July 1, 2023 through June 30, 2024.
DISCUSSION
The City Council approved an on-call contract for construction management and inspections services with Ardurra Inc. in June 2022. The on-call contract covers a period of up to five years and task orders are issued on an as-needed basis. This annual task order will ensure Public Works adequately manages and inspects various construction activities during FY 2023-24. Approximately 54 inspection hours are forecasted per month for minor development projects and work related to encroachment permits such as checking traffic control, inspecting utility projects, and other miscellaneous work within the public street right-of-way.
BUDGET IMPACT
Sufficient amounts are included in the FY 2023-24 General Fund Budget for the construction permit inspection services associated with this task order. The amount of the task order is based on estimates for the upcoming fiscal year and City Council approval of additional task orders may be necessary if the volume of construction management and inspection services exceeds anticipated levels. However, all costs associated with these contract services are fully reimbursed to the City through the receipt of inspection and permit fee revenue collected for right-of-way construction activities.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Task Order
Task Order
On Call Contract Date 6/27/2022
Contract Approved
by Council Yes
Consultant Ardurra Inc.
Project
Public Works Construction Management and Inspection
Services
Amount $100,000 Reimbursable Yes
Service
Public Works Construction Management and Inspection
Services
Hourly Rates Rates as specified in the On-Call Contract.
Schedule As needed or assigned by Director.
Reviewed:
Director of Public Works
Approved by City Council on:
Notes
1. All Task Orders must be performed within the budgetary limits established by the Task Order.
2. Provide sufficient back up for hours charged, as required by the Director.
3. At the new fiscal year, a separate task order will be issued for Public Works Construction Management and Inspection Services.
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 15.
FROM: Douglas Dancs, Director of Public Works
DATE: 06/26/2023
SUBJECT: Approve a Task Order for City Traffic Engineer Services
RECOMMENDATION
Approve a Task Order for an amount not to exceed $163,000 to Linscott, Law & Greenspan Engineers (LLG) to provide FY 2023-24 City Traffic Engineer Services.
DISCUSSION
The City Council approved an on-call contract for City Traffic Engineer services with Linscott, Law & Greenspan Engineers (LLG) in July 2020. The on-call contract covers a period of up to five years and task orders are issued annually in conjunction with the budget based on estimated traffic engineering needs for the upcoming year. The LLG team has extensive experience and the consultant assigned to act as Cypress' City Traffic Engineer has been in this assignment since January 2019.
The attached task order to LLG will provide City Traffic Engineer services, advise the Traffic Commission, review capital and private development projects, and perform other tasks as assigned during FY 2023-24. The estimated annual cost of these services is $163,000.
BUDGET IMPACT
Sufficient amounts are included in the proposed FY 2023-24 General Fund budget for the recommended task order.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Task Order
Task Order
On Call Contract Date 7/13/2020
Contract Approved
by Council Yes
Consultant Linscott, Law & Greenspan Engineers (LLG)
Project City Traffic Engineering Services
Amount $163,000 Reimbursable No
Service City Traffic Engineering Services
Hourly Rates Rates as specified in the On-Call Contract.
Schedule As needed or assigned by Director.
Reviewed:
Director of Public Works
Approved by City Council on:
Notes
1. All Task Orders must be performed within the budgetary limits established by the Task Order.
2. Provide sufficient back up for hours charged, as required by the Director.
3. At the new fiscal year, a separate task order will be issued for City Traffic Engineering Services.
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 16.
FROM: Matt Burton, Director of Finance and Administrative Services DATE: 06/26/2023
SUBJECT: Receive and File the Investment Report for the Month Ended May 31, 2023
RECOMMENDATION
Receive and file the attached investment report.
DISCUSSION
California Government Code Section 53607 and Cypress Municipal Code Section 2-18(f) requires the submission of a monthly investment report to the City Council. As of May 31, 2023, the City had $203.7 million (current market value) in cash and investments and the interest return (yield) on the public funds investments was 4.02%. As required by the Government Code, all investments are in conformity with the City's investment policy and sufficient cash flows are available to meet the next six months of estimated expenditures.
The attached Summary of Cash and Investments presents the investments held by the City of Cypress as of May 31, 2023. The Investment Report consists of the following five summaries:
1. Summary of Cash and Investments - Provides the total portfolio of the City.
Changes in Cash and Investments - Provides a two-month cash flow analysis by fund type. These separate fund types allow for restricted monies to be segregated and tracked separately. The total ending amount agrees to the current market value shown in the Summary of Cash and Investments.
2. Investments at Market Value by Maturity Date - Provides a list of investments by maturity date, and an indication of the liquidity (ability to turn into cash) of the investments. The California Government Code restricts the type of investments eligible for public funds. The City’s Investment Policy further defines permitted investments.
These restrictions in investment types and the terms of allowable investments tend to result in limited yields on City investments.
3. Interfund Investments - Shows all authorized and outstanding loans between City funds.
The loans from the Infrastructure Reserve Fund to the Cypress Recreation and Park District General Fund relate to the construction of Lexington Park and the rehabilitation of Arnold Cypress Park.
4. 5. Summary of Cash and Investments Held In Trust - Shows the investments held in trust Summary of Cash and Investments Held In Trust - Shows the investments held in trust by the Public Agency Retirement Services (PARS) for offsetting unfunded pension liabilities. The pension trust amounts can only be used for future pension obligations.
The legal restrictions on the allowable investment types are less restrictive than those in the City's portfolio, which provides the ability for the trust to invest in more diverse assets which have the potential to yield higher rates of return over the long-term.
5. As mentioned previously, the City had $203.7 million (current market value) in cash and investments at May 31, 2023. The investments included Federal Agencies and US Treasuries Debt ($154.2 million) and Investment Pools ($44.4). The City's bank accounts held $5.1 million on May 31, 2023.
A portion of the investment portfolio is with the State Investment Pool (Local Agency Investment Fund or LAIF) in which the State's investment experts provide a diversified investment pool for local agencies to invest. By using the combined size of the participating cities and agencies, the State Pool provides a competitive yield, liquidity and investment diversification and management that would otherwise be unavailable to a single entity.
The amount of cash in the City’s checking accounts fluctuates based on the maturity of investments, daily cash receipts, and when vendors and employees are paid. The daily balances maintained in the checking accounts provide credits which offset monthly bank charges. In addition to the Federal Depository Insurance Corporation (FDIC) which insures the first $250,000, excess checking deposits are secured by banks, government, or mortgage securities valued between 110% and 150% of the deposits.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Investment Report for the Month Ended May 31, 2023
Summary of Cash and Investments
As of May 31, 2023
Type Description
Investment
Date Maturity Date
Interest
Rate Carrying Value
Current Market
Value (2)
(1) Ckg General Operating Account Bank of the West 6/1/2023 - $ 5,031,308.08 $ 5,031,308.08 Pool Local Agency Investment Fund State Treasurer 6/1/2023 2.993 22,000,000.00 21,703,227.24 Pool Local Agency Investment Fund State Treasurer 6/1/2023 2.993 23,000,000.00 22,689,737.57 FFCB Federal Farm Credit Bank Bank of the West 2/21/2023 8/21/2024 4.875 10,000,000.00 9,970,200.00 FFCB Federal Farm Credit Bank Bank of the West 10/27/2022 10/17/2024 4.620 5,000,000.00 4,937,650.00 FFCB Federal Farm Credit Bank Bank of the West 1/10/2023 1/10/2025 4.310 3,010,800.00 2,991,540.00 FFCB Federal Farm Credit Bank Bank of the West 3/22/2021 3/17/2025 0.700 4,000,000.00 3,704,320.00 FFCB Federal Farm Credit Bank Bank of the West 1/13/2023 1/13/2026 4.000 2,000,000.00 1,986,060.00 FFCB Federal Farm Credit Bank Bank of the West 3/2/2023 3/2/2026 4.478 5,003,000.00 5,032,650.00 FHLB Federal Home Loan Bank Bank of the West 2/16/2023 8/16/2023 4.881 9,763,694.44 9,894,600.00 FHLB Federal Home Loan Bank Bank of the West 5/9/2022 11/9/2023 2.611 5,000,000.00 4,942,000.00 FHLB Federal Home Loan Bank Bank of the West 5/16/2022 2/16/2024 2.651 4,500,000.00 4,414,860.00 FHLB Federal Home Loan Bank Bank of the West 2/27/2023 2/27/2024 5.125 10,000,000.00 9,985,200.00 FHLB Federal Home Loan Bank Bank of the West 4/28/2022 4/19/2024 2.749 3,000,000.00 2,951,190.00 FHLB Federal Home Loan Bank Bank of the West 5/27/2021 2/27/2025 0.660 3,000,000.00 2,779,080.00 FHLB Federal Home Loan Bank Bank of the West 3/20/2023 6/20/2025 5.379 5,000,000.00 4,982,650.00 FHLB Federal Home Loan Bank Bank of the West 3/28/2023 3/28/2028 6.100 5,000,000.00 4,973,500.00 FHLMC Freddie Mac Bank of the West 7/28/2022 12/30/2024 3.350 4,000,000.00 3,887,840.00 FHLMC Freddie Mac Bank of the West 1/30/2023 1/27/2025 5.000 10,000,000.00 9,893,500.00 FHLMC Freddie Mac Bank of the West 9/21/2022 3/31/2025 4.320 5,000,000.00 4,950,350.00 FHLMC Freddie Mac Bank of the West 5/11/2023 5/9/2025 5.299 8,550,000.00 8,544,100.50 FHLMC Freddie Mac Bank of the West 9/30/2022 9/30/2025 4.750 5,000,000.00 4,932,850.00 FHLMC Freddie Mac Bank of the West 3/13/2023 3/13/2026 5.625 10,000,000.00 9,922,300.00 TSY US Treasury Bill Bank of the West 4/28/2022 6/30/2023 2.010 4,984,385.95 4,984,450.00 TSY US Treasury Bill Bank of the West 4/25/2023 8/22/2023 5.011 19,679,361.11 19,765,800.00 TSY US Treasury Bill Bank of the West 3/3/2023 8/31/2023 5.054 9,756,152.78 9,867,100.00 TSY US Treasury Bill Bank of the West 7/28/2022 2/15/2024 2.957 3,991,953.27 3,929,240.00 Ckg Worker's Comp Account Bank of the West 6/1/2023 - 50,000.00 50,000.00 Ckg Liability Account California Bank & Trust 6/1/2023 - 8,500.00 8,500.00
$ 205,329,155.63 $ 203,705,803.39
Average Weighted Yield to Maturity: 4.02%
Average Weighted Days to Maturity: 366.55
(1) Negative cash balance (if any) shown due to checks being issued at month end, transfer to cover checks not made until early in the following month. (2) Current market value of securities with maturities in excess of 12 months (if any) are provided by third-party safekeeping agents.
I certify that this report reflects all Government Agency pooled investments and is in conformity with the Investment Policy of the City of Cypress. A copy of this Investment Policy is available at the Office of the Finance Director.
The Investment Program herein shown provides sufficient cash flow liquidity to meet six months estimated expenditures.
Signed: ________________________________
Finance Director
City of Cypress
Bank/Agent
3/31/2023 +RECEIPTS (DISBURSEMENTS) 4/30/2023 +RECEIPTS (DISBURSEMENTS) 5/31/2023
GENERAL
111/114 GENERAL FUND/GENERAL FUND-GRANTS $ 27,320,384 $ 6,111,372 $ (3,838,536) $ 29,593,220 $ 6,777,392 $ (2,932,715) $ 33,437,897
SPECIAL REVENUE
115 PANDEMIC RELIEF 6,276 - - 6,276 - - 6,276
212 CRPD-GENERAL FUND 15,243,662 2,301,989 (448,080) 17,097,571 689,447 (382,322) 17,404,696 213 CRPD-PARK DEVELOPMENT 6,582 227,157 - 233,739 432,000 - 665,739 221 TRAFFIC SAFETY 37,704 4,759 - 42,463 5,585 - 48,048 230 STREETS 6,876,546 226,451 (179,503) 6,923,494 340,727 (23,504) 7,240,717 251 LIGHTING DISTRICT #2 5,839,659 708,944 (377,626) 6,170,977 90,750 (123,807) 6,137,920 261 STORM DRAIN 1,343,007 36,817 (30,720) 1,349,104 28,760 (56,874) 1,320,990 262 PLANNED LOCAL DRAINAGE FACILITY 1,058,507 6,896 - 1,065,403 - - 1,065,403 271 CORP CNTR MAINT DISTRICT #1 202,261 15,598 (1,875) 215,984 - (6,072) 209,912 280 ASSET SEIZURE 1,261,332 43,341 (3,684) 1,300,989 3,607 (6,792) 1,297,804 291 CABLE TV FRANCHISE AGREEMENT 742,386 - - 742,386 18,086 - 760,472 301 SUPPLEMENTAL LAW ENFORCEMENT 69,281 23,065 (8,658) 83,688 1,886 (7,253) 78,321 321 SEWER FUND 7,322,516 155,360 (32,210) 7,445,666 110,294 (58,001) 7,497,959 471 LOW AND MODERATE HSG ASSET 23,640 1,573 (2,125) 23,088 1,200 (2,557) 21,731
CAPITAL PROJECTS
415 CITY CAPITAL PROJECTS 16,984,073 192 (60,558) 16,923,707 812,031 (1,078,502) 16,657,236 416 INFRASTRUCTURE RESERVE 71,095,697 475,147 - 71,570,844 - (101,129) 71,469,715
TRUST AND AGENCY
600 TRUST AND AGENCY 1,557,576 103,391 (247,825) 1,413,142 47,749 (17,388) 1,443,503 611 BUSINESS ASSESSMENT DISTRICT 5,826 38 - 5,864 - - 5,864 612 CFD #1 ASSESSMENT DISTRICT 153,575 - - 153,575 - - 153,575 620 REC & COMM SERVICES FOUNDATION 33,224 171 (800) 32,595 1,000 (15) 33,580
INTERNAL SERVICE
710 CENTRAL SERVICES 3,867,477 222,719 (170,156) 3,920,040 221,210 (166,162) 3,975,088 720 CAPITAL REPLACEMENT 15,699,726 64,858 (23,651) 15,740,933 65,486 (166,500) 15,639,919 730 TECHNOLOGY IMPROVEMENT 2,289,081 - - 2,289,081 - - 2,289,081 750 EMPLOYEE BENEFITS 3,792,014 1,198,218 (760,209) 4,230,023 1,231,457 (542,051) 4,919,429 760 LIABILITY SELF INSURANCE 2,132,577 51,128 (3,605) 2,180,100 56,332 - 2,236,432 770 WORKERS COMP SELF INSURANCE 3,423,825 63,507 (76,007) 3,411,325 57,703 (60,485) 3,408,543 OTHER
811/812 WESTCOMM JPA 4,301,386 576,694 (437,621) 4,440,459 85,680 (246,186) 4,279,953 $ 12,619,385 192,689,800 $ (6,703,449) $ 198,605,736 $ 11,078,382 $ (5,978,315) $ 203,705,803 $ City of Cypress
Changes in Cash/Investments
City of Cypress
INVESTMENTS AT MARKET VALUE BY MATURITY DATE
As of May 31, 2023
1 day 181 days 1 year 2 years 3 years 4 years
to to to to to to
Investments 180 days 1 year 2 years 3 years 4 years 5 years 5+ years Totals Percent CASH $ - 5,089,808 $ - $ - $ - $ - $ - $ 5,089,808 $ 2.50% FFCB - - 21,603,710 7,018,710 - - - 28,622,420 14.05%
FHLB 17,351,250 14,836,600 2,779,080 4,982,650 - 4,973,500 - 44,923,080 22.05% FREDDIE MAC - - 27,275,790 14,855,150 - - - 42,130,940 20.68% STATE POOL 44,392,965 - - - - - - 44,392,965 21.79%
TSY 3,929,240 - 34,617,350 - - - - 38,546,590 18.92%
Totals $ 21,280,490 98,936,723 $ 51,658,580 $ 26,856,510 $ - $ 4,973,500 $ - $ 203,705,803 $ 100.00% Percent 48.57% 10.45% 25.36% 13.18% 0.00% 2.44% 0.00% 100.00% Note
Issue Maturity Interest Authorized Principal
Note No. To From Date Date Rate Amount Outstanding
2 CRPD City 02/08/21 06/30/25 LAIF 12,800,000 $ 4,941,761 $ 3 CRPD City 02/13/23 06/30/25 LAIF 1,275,000 $ 562,780 $ Total Interfund Investments 5,504,541 $
CITY OF CYPRESS
INTERFUND INVESTMENTS
As of May 31, 2023
Note Outstanding
The City Infrastructure Reserve Fund issued a promissory note to the Cypress Recreation and Park District General Fund to pay up to $12.8 million for the construction of Lexington Park. Repayment by the Cypress Recreation and Park District will be made from future park development fees. Advances to date total $12,268,775, and repayments to date total $7,327,014.
The City Infrastructure Reserve Fund issued a promissory note to the Cypress Recreation and Park District General Fund to pay up to $1.275 million for design costs associated with the rehabilitation of Arnold Cypress Park. Repayment by the Cypress Recreation and Park District will be made from additional Property Tax revenues resulting from the dissolution of the Successor Agency to the former Redevelopment Agency. Advances to date total $562,780.
Fund Type Issuer
Maturity
Date
One Year
Return * Cost Amount
Current Market
Value
PARS Public Agencies Post-Employment Benefits Trust
Trustee: Public Agency Retirement Services (PARS)
Section 115 Trust Pension Trust Various Open -0.72% 20,540,000.00 $ 22,538,840.07 $ Total $ 20,540,000.00 $ 22,538,840.07
* 12-month period ending with the current month.
City of Cypress
Summary of Cash and Investments Held In Trust
As of May 31, 2023
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 17.
FROM: Matt Burton, Director of Finance and Administrative Services DATE: 06/26/2023
SUBJECT: Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of May 6, 2023 through June 9, 2023
RECOMMENDATION
Receive and file the attached payment register summarized below for the period of May 6, 2023 through June 9, 2023:
Electronic Funds Transfers 13094 through 13223
Warrants 62365 through 62703
Payroll Transfers W1502 through W1503
DISCUSSION
Payments to vendors for goods and services received and/or rendered are initiated and approved by the requesting department in accordance with proper purchasing guidelines.
Processing of these payments occurs centrally in the City's Finance Department with payments issued bi-weekly. A register listing of these payments is presented monthly to the City Council for approval. This register also includes any Electronic Funds Transfers (EFT), outgoing payroll transfers or wires issued since the previous register was presented to the City Council. Voided Payments (if any) are also identified.
All payments are processed on the City's financial management software system. This system generates a payment batch register, sorted by warrant number (or EFT/Wire number), and presents the invoice amount and a description of the payment issued.
BUDGET IMPACT
Total warrants, transfers, and wires issued (net of any voided payments) during the period of May 6, 2023 through June 9, 2023 are $4,636,668.52.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Payment Register for the Period 05-06-23 through 06-09-23 EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount 13094 1178 - UNION BANK $ (17.84)
Credit/Food/City Hall Breakroom 4/3 0429 5/7/23 $ (17.84) 13095 1178 - UNION BANK $ 90.49
Dinner/Red Robin/Council Meeting 3/13 0429(A) 5/7/23 $ 90.49 13096 1178 - UNION BANK $ 43.81
Imprinted Shirt(1)/Council Member/FM 3/21 0429(B) 5/7/23 $ 43.81 13097 1178 - UNION BANK $ 23.65
Supplies/Donation Basket/Women's Club Spring Tea 3/19 0429(C) 5/7/23 $ 23.65 13098 1178 - UNION BANK $ 11.99
Supplies/Donation Basket/Women's Club Spring Tea 3/24 0429(D) 5/7/23 $ 11.99 13099 1178 - UNION BANK $ 100.00
Sub/Mailchimp Email Distribution/Admin 3/23 0429(E) 5/7/23 $ 100.00 13100 1178 - UNION BANK $ 44.97
Food/Commissioner Appreciation Event 3/24 0429(F) 5/7/23 $ 44.97 13101 1178 - UNION BANK $ 129.66
Dinner/Chipotle/Council Meeting 3/27 0429(G) 5/7/23 $ 129.66 13102 1178 - UNION BANK $ 40.00
Reg/Buena Park State of the City/BP 5/3 0429(H) 5/7/23 $ 40.00 13103 1178 - UNION BANK $ 293.16
Lunch/Red Robin/Strategic Planning 3/28 0429(I) 5/7/23 $ 293.16 13104 1178 - UNION BANK $ 207.16
Breakfast/Panera/Strategic Planning 3/28 0429(J) 5/7/23 $ 207.16 13105 1178 - UNION BANK $ 74.00
Dinner/Togo's/Council Meeting 4/10 0429(K) 5/7/23 $ 74.00 13106 1178 - UNION BANK $ 24.87
Water(80 Btls)/Council Meetings 4/7 0429(L) 5/7/23 $ 24.87 13107 1178 - UNION BANK $ 19.99
Sub/Dropbox/Shared Access Storage 4/8-5/8 0429(M) 5/7/23 $ 19.99 13108 1178 - UNION BANK $ 17.98
Food/City Council Meetings 4/9 0429(N) 5/7/23 $ 17.98
13109 1178 - UNION BANK $ 40.00
Reg/Day of Empowerment/SG & AT 3/30 0547 5/7/23 $ 40.00 13110 1178 - UNION BANK $ 1,098.23
Hotel/CA Park & Rec Society Conference/AT & LM & AC 4/3-4/6 0547(A) 5/7/23 $ 1,098.23 13111 1178 - UNION BANK $ 994.23
Hotel/CA Park & Rec Society Conference/ER 4/3-4/6 0547(B) 5/7/23 $ 994.23 13112 1178 - UNION BANK $ 500.00
Reg/City Clerks Association Conference/AF 4/11-4/14 0635 5/7/23 $ 500.00 13113 1178 - UNION BANK $ 75.00
Reg/Cleaning Up Your Municipal Code Workshop/CD 4/7 0635(A) 5/7/23 $ 75.00 13114 1178 - UNION BANK $ 50.00
Application Fee/Certified Municipal Clerk/CD 3/24 0635(B) 5/7/23 $ 50.00 City of Cypress
Payment Register
05/06/23-06/09/23
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
13115 1178 - UNION BANK $ 1,020.00
Sub/GoTo Webinar/Virtual Council Meetings 3/26/23-3/25/24 0635(C) 5/7/23 $ 1,020.00 13116 1178 - UNION BANK $ 48.48
Coffee Urn(1)/Sr Center 3/25 1313 5/7/23 $ 48.48
13117 1178 - UNION BANK $ 1.89
Movie Rental(1)/Sr Center 4/4 1313(A) 5/7/23 $ 1.89
13118 1178 - UNION BANK $ 67.11
Supplies/Playground/Kids Night Out 3/14 1857 5/7/23 $ 67.11 13119 1178 - UNION BANK $ 13.98
Supplies/Teens/Youth Action Committee 3/17 1857(A) 5/7/23 $ 13.98 13120 1178 - UNION BANK $ 250.00
Deposit/Excursion/John's Incredible Pizza/Day Camp 7/26 1857(B) 5/7/23 $ 250.00 13121 1178 - UNION BANK $ 87.49
PD Dog Food(1 Bag)/Bono 3/20 2173 5/7/23 $ 87.49
13122 1178 - UNION BANK $ 720.00
Sub/Multi-Factor Authentication(10)/IT 4/28/23-4/28/24 2886 5/7/23 $ 720.00 13123 1178 - UNION BANK $ 21.12
PD Photo Cards(25)/Crime Scene Investigations 4/11 2957 5/7/23 $ 21.12 13124 1178 - UNION BANK $ 699.00
W/C Reg/Communications Training Officer/AK 3/25-3/29 3874 5/7/23 $ 699.00 13125 1178 - UNION BANK $ 8.70
W/C Sub/Business Analytics/Reporting Software 3/7-4/6 3874(A) 5/7/23 $ 8.70 13126 1178 - UNION BANK $ 225.07
W/C Hard Drives(2)/Dispatch System 3/23 3874(B) 5/7/23 $ 225.07 13127 1178 - UNION BANK $ 127.17
W/C Hard Drives(3)/Dispatch System 3/31 3874(C) 5/7/23 $ 127.17 13128 1178 - UNION BANK $ 27.94
W/C Data Storage/Amazon Cloud 3/23 3874(D) 5/7/23 $ 27.94 13129 1178 - UNION BANK $ 44.96
W/C Facial Tissues(24 Bxs) 4/5 3874(E) 5/7/23 $ 44.96
13130 1178 - UNION BANK $ 38.39
W/C Paper Towels(2K) 4/12 3874(F) 5/7/23 $ 38.39
13131 1178 - UNION BANK $ 79.11
PD Dog Food(1 Bag)/Kubo 4/5 4268 5/7/23 $ 79.11
13132 1178 - UNION BANK $ 100.00
Reg/City Engineers Assoc of OC Meeting/NM & DC 4/3 4519 5/7/23 $ 100.00 13133 1178 - UNION BANK $ 495.00
Reg/CA Environmental Quality Act Online Training/BB 6/26 4519(A) 5/7/23 $ 495.00 13134 1178 - UNION BANK $ 100.00
Reg/City Engineers Assoc of OC Meeting/NM & DC 5/1 4519(B) 5/7/23 $ 100.00 13135 1178 - UNION BANK $ 41.98
Supplies/Facility Operations/Sr Center 3/22 4522 5/7/23 $ 41.98
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
13136 1178 - UNION BANK $ 19.36
Door Stoppers(2)/Facility Operations/Sr Center 3/22 4522(A) 5/7/23 $ 19.36 13137 1178 - UNION BANK $ 2.42
Movie Rental(1)/Sr Center 3/29 4522(B) 5/7/23 $ 2.42
13138 1178 - UNION BANK $ 10.00
Sub/Box/Staff Document Review/Engineering 3/29-4/28 4595 5/7/23 $ 10.00 13139 1178 - UNION BANK $ 1,800.00
Svc/Quickbase/Bldg/Public Works 4/23 4595(A) 5/7/23 $ 1,800.00 13140 1178 - UNION BANK $ 55.94
Food/Playground/Kids Night Out 3/17 4729 5/7/23 $ 55.94 13141 1178 - UNION BANK $ 30.11
PD Supplies/Range 3/22 4950 5/7/23 $ 30.11
13142 1178 - UNION BANK $ 123.92
Lunch(5)/Executive Team Meeting 3/14 5395 5/7/23 $ 123.92 13143 1178 - UNION BANK $ 141.30
Beverages/City Commissioner Appreciation Event 3/29 5395(A) 5/7/23 $ 141.30 13144 1178 - UNION BANK $ 1.99
PD Sub/OneDrive/Photo Storage 3/23 5911 5/7/23 $ 1.99
13145 1178 - UNION BANK $ (237.15)
Credit/Returned Safety Goggles(180) 3/30 7454 5/7/23 $ (237.15) 13146 1178 - UNION BANK $ 55.13
Fraudulent Charge/GF 3/17 7454(A) 5/7/23 $ 55.13
13147 1178 - UNION BANK $ 274.38
PD Target Backing(90 Sheets)/Range 3/22 7454(B) 5/7/23 $ 274.38 13148 1178 - UNION BANK $ 442.20
PD Safety Goggles(240)/D-Lead Soap(3 Gls)/Range 3/22 7454(C) 5/7/23 $ 442.20 13149 1178 - UNION BANK $ 225.00
PD Reg/Drivers Training/LC & NP & MZ 5/1 8179 5/7/23 $ 225.00 13150 1178 - UNION BANK $ 320.70
PD Hotel/Supervisory Leadership Institute/JO 3/22-3/25 8179(A) 5/7/23 $ 320.70 13151 1178 - UNION BANK $ 577.58
PD Hotel/Tri-County Chiefs Conference/ML 4/4-4/7 8179(B) 5/7/23 $ 577.58 13152 1178 - UNION BANK $ 457.96
PD Airfare/Supervisory Leadership Institute/JO 4/19-4/22 8179(C) 5/7/23 $ 457.96 13153 1178 - UNION BANK $ 59.26
Supplies/Egg Hunt 3/17 8202 5/7/23 $ 59.26
13154 1178 - UNION BANK $ 26.25
CA Park & Rec Society MVPP Award Medal(1)/VP 3/20 8202(A) 5/7/23 $ 26.25 13155 1178 - UNION BANK $ 49.50
Supplies/Egg Hunt 3/24 8202(B) 5/7/23 $ 49.50
13156 1178 - UNION BANK $ 6.40
Supplies/Egg Hunt 3/24 8202(C) 5/7/23 $ 6.40
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
13157 1178 - UNION BANK $ 95.62
PD Measuring Wheels(3) 3/17 8886 5/7/23 $ 95.62
13158 1178 - UNION BANK $ 89.48
PD Storage Boxes(24) 3/23 8886(A) 5/7/23 $ 89.48
13159 1178 - UNION BANK $ 5.33
PD Range Cleaner(1 Btl)/Breakroom 3/30 8886(B) 5/7/23 $ 5.33 13160 1178 - UNION BANK $ 116.80
PD Air Freshener Refills(12)/Batteries(12) 4/12 8886(C) 5/7/23 $ 116.80 13161 1178 - UNION BANK $ 150.00
Sub/Property Data/Code Enforcement 3/23 9183 5/7/23 $ 150.00 13162 1178 - UNION BANK $ 187.91
Supplies/SWAT Truck 4/10 9480 5/7/23 $ 187.91
13163 1178 - UNION BANK $ 30.11
PD Heavy Duty Staples(2K)/SWAT Truck 4/10 9480(A) 5/7/23 $ 30.11 13164 1480 - ARCO BUSINESS SOLUTIONS $ 15,407.07
Fuel/Police 4/3-5/2 NP64331517(C) $ 15,407.07
13165 1480 - ARCO BUSINESS SOLUTIONS $ 2,226.18
Fuel/Maint 4/3-5/2 NP64331517(A) $ 2,226.18
13166 1480 - ARCO BUSINESS SOLUTIONS $ 72.55
Fuel/Recreation 4/3-5/2 NP64331517(B) $ 72.55
13167 1480 - ARCO BUSINESS SOLUTIONS $ 129.63
Fuel/Community Development 4/3-5/2 NP64331517 $ 129.63
13168 100505 - CITY OF CYPRESS-WORKERS COMP $ 697.97
Workers Comp Claims/Professional Svcs/#26287-26318 Reimb 5/12/23 $ 697.97 13169 100505 - CITY OF CYPRESS-WORKERS COMP $ 18,073.92 Workers Comp Claims/Medical/#26287-26318 Reimb(A) 5/12/23 $ 18,073.92 13170 100505 - CITY OF CYPRESS-WORKERS COMP $ 4,782.40
Workers Comp Claims/Permanent Disability/#26287-26318 Reimb(B) 5/12/23 $ 4,782.40 13171 100505 - CITY OF CYPRESS-WORKERS COMP $ 2,138.27
Workers Comp Claims/Professional Svcs/#26319-26354 Reimb 5/26/23 $ 2,138.27 13172 100505 - CITY OF CYPRESS-WORKERS COMP $ 23,338.81 Workers Comp Claims/Medical/#26319-26354 Reimb(A) 5/26/23 $ 23,338.81 13173 100505 - CITY OF CYPRESS-WORKERS COMP $ 5,185.41
Workers Comp Claims/Permanent Disability/#26319-26354 Reimb(B) 5/26/23 $ 5,185.41 13174 120801 - MISSION SQUARE - ICMA RETIREMENT TRUST - RHS $ 11,321.25 Monthly Retiree Health Savings 5/23 5/23 $ 11,321.25
13175 120801 - MISSION SQUARE - ICMA RETIREMENT TRUST - RHS $ 1,200.00 Deferred Comp/Exec Mgmt 5/23 401a-5/23 $ 1,200.00
13176 2243 - KOBACK, KRISTY $ 21.50
Refund/Permit #BS-23-642 Rfd 5/26/23 $ 21.50
13177 2242 - CHO, JEONG Y $ 4,962.00
Refund/Cancelled Permit #BS-23-47 Rfd 5/26/23 $ 4,962.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
13178 1608 - ALARM PROGRAM SYSTEMS, LLC $ 1,208.16
PD Svc/Alarm Permit & False Alarm Collections 4/23 4/23 $ 1,208.16 13179 1247 - HINDERLITER, DE LLAMAS AND ASSOCIATES - HdL $ 1,421.88 Svc/Business License Tax Admin 4/23 APR23 $ 1,421.88
13180 2170 - US BANK $ 2.70
Postage/POST Officer Exams/HR 4/20 2873 5/24/23 $ 2.70
13181 2170 - US BANK $ 280.13
Pictures(2)/HR Conference Room 5/4 2873(A) 5/24/23 $ 280.13 13182 2170 - US BANK $ (242.50)
Credit/Reg/Govt Finance Officers Assoc Conference/DM 5/21-5/24 3071 5/24/23 $ (242.50) 13183 2170 - US BANK $ 105.59
Memory Module(1)/IT 4/17 5350 5/24/23 $ 105.59
13184 2170 - US BANK $ 968.10
PD Fingerprint Readers(15)/Mobile Data Centers 4/27 5350(A) 5/24/23 $ 968.10 13185 2170 - US BANK $ 180.57
Memory Modules(3)/IT 5/18 5350(B) 5/24/23 $ 180.57
13186 2170 - US BANK $ 239.41
Hotel/So CA Assoc of Governments General Assembly/DB 5/4-5/5 6859 5/24/23 $ 239.41 13187 2170 - US BANK $ 50.14
Fuel(24.025 Gls)/Sweeper #137 4/10 8723 5/24/23 $ 50.14 13188 2170 - US BANK $ 42.78
Fuel(20.467 Gls)/Sweeper #138 4/10 8723(A) 5/24/23 $ 42.78 13189 145 - AUSTIN, CHERYL $ 56.52
W/C Retiree Health Care Benefits 6/23 6/23 $ 56.52
13190 128744 - AYRES, RICHARD $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13191 102038 - BALDWIN, DARRELL $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13192 102087 - BISH, EDWARD $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13193 100101 - BRUCE, THOMAS M $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13194 129695 - COTE, ROBERT $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13195 128938 - COX, RODNEY $ 56.87
Retiree Health Care Benefits 6/23 6/23 $ 56.87
13196 104003 - ESSEX, CLARE $ 433.92
Retiree Health Care Benefits 6/23 6/23 $ 433.92
13197 128044 - FORNISS, DANIEL $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13198 129816 - FOSTER, SCOTT $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
13199 112129 - HERNANDEZ, ALEX $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13200 100667 - LASSALLE, ISMAEL $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13201 123656 - MANUEL, DEAN $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13202 129700 - MCSHANE, CHRIS $ 232.96
Retiree Health Care Benefits 6/23 6/23 $ 232.96
13203 2017 - MINIKUS, SCOTT $ 294.34
Reimb/Medical Premiums 6/23 6/23 $ 294.34
13204 128832 - MORALES, PAULO $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13205 122 - MORROW, RICHARD L $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13206 129608 - OLSON, JAMES $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13207 128784 - RAMSEY, KENNETH $ 125.00
Retiree Health Care Benefits 6/23 6/23 $ 125.00
13208 119027 - RAMSEY, STEVE $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13209 180 - SWIFT, JEFF $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13210 1024 - VALLEY VISTA SERVICES, INC $ 219,160.04
Waste Disposal Fee 4/23 4/23 $ 219,160.04
13211 105121 - VIGIL, FELIX $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13212 129666 - WALQUIST, BRIAN $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13213 40 - WARLAND INVESTMENTS COMPANY $ 37,500.00
Development Assistance 6/23 6/23 $ 37,500.00
13214 122756 - WINTERSOLE, MICHAEL $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13215 342 - WU, ALEX $ 300.00
Retiree Health Care Benefits 6/23 6/23 $ 300.00
13216 116005 - PERS - PUBLIC EMPLOYEES RETIREMENT SYS $ 156,086.09 Med Insurance/City & Dist 6/23 17174834 $ 156,086.09
13217 116005 - PERS - PUBLIC EMPLOYEES RETIREMENT SYS $ 14,867.31 Med Insurance/West Comm 6/23 17174362 $ 14,867.31
13218 100505 - CITY OF CYPRESS-WORKERS COMP $ 7,368.68
Workers Comp Claims/Professional Svcs/#26355-26409 Reimb 6/9/23 $ 7,368.68 13219 100505 - CITY OF CYPRESS-WORKERS COMP $ 14,605.26 Workers Comp Claims/Medical/#26355-26409 Reimb(A) 6/9/23 $ 14,605.26
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
13220 100505 - CITY OF CYPRESS-WORKERS COMP $ 5,118.50
Workers Comp Claims/Permanent Disability/#26355-26409 Reimb(B) 6/9/23 $ 5,118.50 13221 2271 - JURADO, MICHAEL $ 50.40
Refund/Plan Check Fee #BS-23-690 6/9/23 $ 50.40
13222 2272 - COLES, RICHARD ENVETCO ENGINEERING $ 224.00 Refund/Environmental Fees/CUP #2023-03 Rfd 6/9/23 $ 224.00 13223 168 - CalPERS-Fiscal Services Division $ 1,943.82 Pension Payment/Replacement Benefit Fund/COLA Adj 2023 17131175 $ 1,943.82 62365 1346 - A1 TEST ONLY & SMOG $ 240.00
Svc/Smog Test/Unit #149 1240586 4/25/23 $ 40.00
Svc/Smog Test/Unit #167 1264684 4/26/23 $ 40.00
Svc/Smog Test/Unit #173 1312811 4/17/23 $ 40.00
Svc/Smog Test/Unit #639 1390875 4/25/23 $ 40.00
Svc/Smog Test/Unit #643 1366426 4/27/23 $ 40.00
Svc/Smog Test/Unit #669 5SWD712 5/2/23 $ 40.00
62366 290 - AC EXCHANGE AUTO $ 695.08
Repair/Air Conditioner/Unit #612 050776 $ 695.08
62367 270 - AITHAL, DARSHINI $ 241.15
Instruct/Chair Yoga 4/18-4/25 4/25/23 $ 159.25
Instruct/Flow Yoga 4/17-4/24 4/24/23 $ 81.90
62368 100723 - ALESHIRE & WYNDER, LLP $ 33,185.05
Legal Svc/CA Aware 3/23 75085 $ 416.00
Legal Svc/Code Enforcement 3/23 75079 $ 1,700.50
Legal Svc/Council Matters 3/23 75072 $ 3,162.50
Legal Svc/Engineering 3/23 75075 $ 1,250.00
Legal Svc/Finance 3/23 75076 $ 25.00
Legal Svc/General Admin 3/23 75071 $ 5,150.60
Legal Svc/Housing 3/23 75080 $ 220.00
Legal Svc/Makkouk 3/23 75082 $ 352.00
Legal Svc/Planning 3/23 75074 $ 400.00
Legal Svc/Police 3/23 75078 $ 3,025.00
Legal Svc/Recreation 3/23 75077 $ 350.00
Legal Svc/Refuse 3/23 75081 $ 165.00
Litigation Svc/CVRA Challenge 3/23 75083 $ 357.50
Litigation Svc/General Admin 3/23 75073 $ 692.50
Litigation Svc/Morris 3/23 75087 $ 4,532.43
Litigation Svc/Youngsma 3/23 75086 $ 11,386.02
62369 122455 - ALL AMERICAN SIGN CO, INC $ 90.84
Update Banners(2)/Summerfest 5/3 53955 $ 45.42
Update Banners(3)/Community Resource Fair 5/3 53954 $ 45.42 62370 102587 - AMERICAN RENTALS $ 354.76
Concrete(1 Yd) 4/27 529170 $ 354.76
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62371 1200 - ANNEALTA GROUP $ 4,185.00
Svc/Housing Element Implementation/Ordinance Amendments 4/23 2793 $ 2,363.75 Svc/Planning Project Management & Support Assistance 4/23 2794 $ 310.00 Svc/Planning Project Management/Citrus Square 4/23 2791 $ 348.75 Svc/Planning Project Manager/Housing Element Implementation 4/23 2792 $ 1,162.50 62372 110860 - AT&T $ 824.23
Svc/Internet Access 4/23 19882732 $ 824.23
62373 110860 - AT&T $ 2,613.46
Cell Svc/Maint 4/23 4/23(E) $ 51.71
Cell Svc/PD 4/23 4/23(B) $ 246.03
Maint Wireless Aircard 4/23 4/23(F) $ 129.69
PD Svc/Mobile Data 4/23 4/23(C) $ 2,099.57
Svc/Planning iPads 4/23 4/23(D) $ 86.46
62374 110860 - AT&T $ 4.41
2481347232-Admin Phone Svc 5/23 5/23 $ 4.41
62375 110860 - AT&T $ 25.49
9391033696-PD Phone Svc 4/23 4/23(G) $ 25.49
62376 110860 - AT&T $ 1.65
East Wing Fax Line 4/23 4/23(A) $ 1.65
62377 252 - AUTO ZONE, INC $ 88.72
Headlight Switch(1) 3/29 5521862739 $ 68.26
Replace/Windshield Washer Pump/Unit #639 5521891800 $ 20.46 62378 122652 - AVENU MUNISERVICES-MUNISERVICES, LLC $ 750.00 Svc/Sales Tax Audit Report Service QE 12/31/22 INV06-016229 $ 750.00 62379 630 - BATTERY SYSTEMS INC $ 745.70
Vehicle Batteries(2) 4/27 33380426231436 $ 745.70
62380 1822 - BENEFITS COORDINATORS CORPORATION BCC $ 993.15 Insurance/Dental & Vision/West Comm 5/23 B08TR6 $ 993.15 62381 111833 - BOOMERS $ 749.70
Deposit/Excursion(60)/Day Camp 7/19 0000075796 $ 749.70 62382 2143 - BUCHALTER, A PROFESSIONAL CORPORATION $ 28,170.49 Litigation Svc/CA Voting Rights Act Challenge 1/23 1189417 $ 7,347.99 Litigation Svc/CA Voting Rights Act Challenge 2/23 1195768 $ 12,989.96 Litigation Svc/CA Voting Rights Act Challenge 3/23 1201662 $ 4,615.04 Litigation Svc/CA Voting Rights Act Challenge 3/23-3/26 1201661 $ 3,217.50 62383 2206 - BUCKNAM INFRASTRUCTURE GROUP INC $ 3,266.40 Svc/Update Pavement Mgmt Program 3/23 385-01.03 $ 3,266.40 62384 866 - C3 OFFICE SOLUTIONS $ 15.41
W/C Copier Svc/Supplies 4/23 INV160511 $ 15.41
62385 2137 - CALIFORNIA SAFETY AGENCY RECON INDUSTRIES INC $ 1,500.00 Svc/Restroom & Tennis Court Lockup 4/23 3604-149 $ 1,500.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62386 111882 - CALIFORNIA YELLOW CAB CORP $ 2,730.00
Sr Center/Nutrition Program 3/23 3503023 $ 1,890.00
Taxi Voucher Program/Sr Center 3/23 3501023 $ 840.00
62387 2090 - CHARTER COMMUNICATIONS HOLDINGS LLC SPECTRUM $ 1,594.96 Svc/Internet Access 4/15-5/14 4/15/23-5/14/23 $ 1,594.96 62388 122946 - COUNTRY GARDEN CATERERS $ 2,107.86
Svc/Cater/Sr Center Volunteer Recognition 4/21 1955 $ 2,107.86 62389 115003 - COUNTY OF ORANGE $ 45,992.00
CDBG Program Income FY 2022-23 2022-23 $ 45,992.00
62390 710 - COUNTY OF ORANGE SHERIFF'S DEPARTMENT - OCSD $ 696.00 PD Svc/Remove Radios/Motor Units #667 & 660 STTM001006 $ 696.00 62391 129969 - CROWN TROPHY COLOMRICAN, INC $ 235.50
Award Medals(40)/Youth Volleyball 4/21 16600 $ 235.50
62392 1288 - CT & T CONCRETE PAVING, INC $ 246,255.20
Final/Construct/Concrete Rehab/Project #319 4/23 CT6406 $ 246,255.20 62393 122050 - CYPRESS ART LEAGUE $ 750.00
Direct Funding FY 2022-23 Donate 2022-23 $ 750.00
62394 1622 - DANIELS TIRE SERVICE, INC $ 612.44
Vehicle Tires(5) 4/18 200471965 $ 612.44
62395 111155 - DAVE BANG ASSOC INC $ 3,219.71
Play Equipment Bridge Planks(6)/Hardware(228)/Mackay Park 5/2 CA53755 $ 3,219.71 62396 1158 - DIRECTV $ 190.24
W/C Svc/Satellite TV 4/25-5/24 006762204X230426 $ 190.24 62397 1296 - EDCO CNG $ 1,253.45
Natural Gas(389.27 Gls)/Sweepers(2)/Sewer Truck(1) 4/1-4/15 04202023-6 $ 1,253.45 62398 1488 - ENTERPRISE HOLDINGS INC $ 3,027.80
PD Rental Car 2/25-4/26 32817131(B) $ 1,505.38
PD Rental Car 3/1-3/31 32817131(A) $ 780.74
PD Rental Car 3/3-4/2 32817131 $ 741.68
62399 2185 - ENVIRO SAFETY PRODUCTS, PUBLIC SAFETY CENTER $ 225.28 PD Exam Gloves(2K) 5/2 6136231 $ 225.28
62400 1169 - EVER AFTER EVENT PRODUCTIONS, LLC $ 2,223.00 Instruct/Dance 4/4-5/2 5/2/23 $ 2,223.00
62401 104530 - EXPERIAN $ 77.96
PD Credit Reports 4/23 CD2401003653 $ 77.96
62402 2188 - FALKOR INDUSTRY, INC. $ 733.16
LED Lights(3)/Poles(3)/Sensors(5) 4/18 0198746 $ 733.16 62403 2132 - FERGUSON ENTERPRISES LLC $ 153.28
Sink Handles(2)/Comm Center 3/29 2416287 $ 153.28
62404 107899 - FIREWORKS AND STAGE FX AMERICA $ 12,500.00 Deposit/Fireworks Display/Salute to America 6/30 21295 $ 12,500.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62405 130353 - FLEETPRIDE $ 799.49
Replace/Steering Gear/Sweeper Unit #137 106940254 $ 799.49 62406 798 - FORENSIC NURSE SPECIALISTS, INC $ 500.00
PD Assault Exam(1)/DR #23-00688 3/10 5406 $ 500.00
62407 1115 - FRONTIER $ 2,075.81
W/C Phone Svc/5627955413 5/23 5/23(B) $ 2,075.81
62408 1114 - FRONTIER COMMUNICATIONS OF CA $ 1,978.87
W/C Svc/Priority Radio Line 5/5-6/4 7002Z403S23125 $ 1,978.87 62409 119018 - GOLDEN STATE WATER COMPANY $ 2,147.71
Svc/Parkway Maint 4/23 4/23(D) $ 1,921.86
Svc/Storm Drain 4/23 4/23(C) $ 225.85
62410 123002 - GRAINGER $ 242.50
Fuel Filters(3) 4/14 9670597179 $ 242.50
62411 110049 - GREAT SCOTT TREE SERVICE INC $ 9,169.00
Addl Svc/Remove Tree(1)/Trim Trees(2) 3/21 49038 $ 1,620.00 Addl Svc/Remove Trees(2)/Darrell Essex Park 3/21-3/31 49009 $ 4,635.00 Svc/Trim Trees(70)/Oak Knoll Park 3/17 48939 $ 2,914.00 62412 110815 - GRIFFIN STRUCTURES INC $ 13,240.00
Construct Mgmt/Arnold Cypress Park Rehab 3/23 GSI-CACPR591-01 $ 2,905.00 Construct Mgmt/Arnold Cypress Park Rehab 4/23 GSI-CACPR591-02 $ 10,335.00 62413 1464 - HANLEY CHESS ACADEMY $ 1,228.50
Instruct/Chess 3/28-4/25 4/25/23 $ 1,228.50
62414 1505 - HARBOR PARTY RENTALS, INC $ 999.55
PD Canopy Rental(18)/Open House 5/20 34235 $ 999.55
62415 103008 - HARTZOG & CRABILL $ 2,550.00
Svc/Monitor Traffic Signals 4/23 23-0325 $ 2,550.00
62416 128739 - HOME DEPOT CREDIT SVC-MAINT $ 997.88
Supplies/Maint 3/23 5/12/23 $ 997.88
62417 100931 - HOME PIPE & SUPPLY $ 866.87
Flush Valves(2)/PD 2/24 F42720 $ 358.26
Flush Valves(3)/Sr Center 2/24 F42718 $ 508.61
62418 1771 - INNOVATIVE LOCK SERVICES - DORANTES, DREW K $ 657.50 Padlocks(36)/Various Parks 4/11 INV-1202 $ 657.50
62419 102993 - ITERIS, INC $ 3,490.41
Svc/Maintain CCTV Network 2/23-3/23 156592 $ 3,490.41
62420 103024 - JHM & CARSON SUPPLY $ 47.14
Valve Cover(1) 4/28 86331/3 $ 47.14
62421 2039 - KELLY SPICERS INC KELLY SPICER STORES $ 793.40 PD Copy Paper(81 Rms) 4/27 11285222 $ 793.40
62422 125450 - KMBS USA, INC - KONICA MINOLTA $ 157.06
Copier Maint(1)/HR 1/10-2/28 285698725 $ 93.50
Copier Maint(1)/PD Records1/23-2/28 285699003 $ 63.56
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62423 1588 - L.N. CURTIS AND SONS-CURTIS BLUE LINE $ 1,178.97 PD Hi-Visibility Vests(4) 4/21 INV697420 $ 303.17
PD Honor Guard Uniform/HMercado INV698103 $ 875.80
62424 112054 - LAKEWOOD NURSERY $ 81.67
Plants(5)/City Hall 4/25 12479 $ 81.67
62425 2215 - LIGHTBOX PARENT, LP $ 8,914.80
GIS Mapping Software Maint/Planning 2/27/23-2/26/24 INVLBP01537 $ 8,914.80 62426 1779 - LINSCOTT, LAW & GREENSPAN, ENGINEERS $ 91,013.00 Svc/Traffic Engineering 1/23 14394-00132 $ 7,859.00
Svc/Traffic Engineering 10/22 14394-00128 $ 10,462.00
Svc/Traffic Engineering 11/23 14394-00129 $ 12,865.00
Svc/Traffic Engineering 12/22 14394-00130 $ 15,326.00
Svc/Traffic Engineering 2/23 14394-00133 $ 10,089.00
Svc/Traffic Engineering 3/23 14394-00134 $ 8,264.00
Svc/Traffic Engineering 7/22 14394-00125 $ 7,722.00
Svc/Traffic Engineering 8/22 14394-00126 $ 10,296.00
Svc/Traffic Engineering 9/22 14394-00127 $ 8,130.00
62427 109290 - LONG BEACH BMW-RCA INVESTMENTS INC $ 753.98 PD Svc/Tune-Up/Motor Unit #658 46387 $ 376.99
PD Svc/Tune-Up/Motor Unit #659 46386 $ 376.99
62428 2205 - LONG BEACH FORD LLC BP FORD OF LONG BEACH $ 707.01 Ignition Coil Assemblies(8) 4/3 201209FOW $ 707.01
62429 109220 - MANHATTAN STITCHING CO, INC - BRENDAN SCREEN PRINT$ 1,272.53 Shirts(100)/Sr Center Volunteer Recognition 4/18 93906 $ 1,272.53 62430 111271 - MAR-CO EQUIPMENT CO $ 492.59
Replace/Radiator Hoses/Sweeper Unit #137 193044 $ 108.17 Replace/Water Pump/Sweeper Unit #137 192921 $ 384.42
62431 778 - MERMER, TERRY $ 48.00
Meal/Armorer Course-Glocks 4/21 Reimb(B) 5/12/23 $ 12.00 Meal/Armorer Course-Shotguns 4/20 Reimb(A) 5/12/23 $ 12.00 Meals/Armorer Course-Rifles 4/18-4/19 Reimb 5/12/23 $ 24.00 62432 578 - MIG-MOORE IACOFANO GOLTSMAN, INC $ 87,888.75 Design/Arnold Cypress Park Rehab 3/23 0080615 $ 87,888.75 62433 80 - MORRIS, LETICIA $ 378.30
Instruct/Zumba 4/1-4/29 4/29/23 $ 265.20
Instruct/Zumba Gold 4/6-4/27 4/27/23 $ 113.10
62434 129801 - MUTUAL LIQUID GAS & EQUIP $ 1,847.89
Propane(300 Gls) 1/16 644323 $ 921.27
Propane(300 Gls) 2/3 650351 $ 926.62
62435 1445 - MVP SECURITY SYSTEMS, INC. $ 944.57
Install/Access Readers(2)/PD 12/1 2120 $ 944.57
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62436 129724 - NAPA AUTO PARTS - SO CAL AUTO & TRUCK PARTS INC $ 175.58 Addl Brake Rotors(2)/Air Filters(6)/Misc 11/22 423416(A) $ 0.07 Air Filters(6)/V-Belts(2)/Oil Filters(2) 5/23 412733 $ 175.51 62437 672 - O'REILLY AUTO PARTS $ 233.72
Air Filters(2)/Oil Filters(1) 4/20 3078-403229 $ 112.85 Motor Oil(8 Qts)/Air Filters(2)/Oil Filters(4)/Misc 5/3 3078-406725 $ 120.87 62438 108944 - OFFICE DEPOT $ 1,065.16
Supplies/Citywide 4/23 5/12/23 $ 1,065.16
62439 2050 - ON DECK SPORTS PROMOUNDS INC $ 794.73
Pitching Rubbers(3)/Home Plates(3)/Athletic Fields 4/21 INV181638 $ 794.73 62440 1140 - ORTIZ, JESSE $ 241.80
Reimb/Supervisory Leadership Institute 4/19-4/22 Reimb 5/12/23 $ 241.80 62441 828 - PACIFIC RIM AUTOMATION INC $ 750.00
Svc/Maint/Pump Station Monitoring System 4/18 10294 $ 750.00 62442 2232 - PARK, YUNJIN $ 60.00
Parking/CA Assoc of Property & Evidence Conference 4/3-4/7 Reimb 5/12/23 $ 60.00 62443 129575 - PARKHOUSE TIRE INC $ 1,201.04
Svc/Tire Disposal(10) 1/13 1020265956(A) $ 120.00
Vehicle Tire(1) 1/13 1020265956 $ 430.60
Vehicle Tire(4) 4/17 1020268602 $ 650.44
62444 1970 - PERFORMANCE PICKLEBALL, LLC $ 792.96
Instruct/Adult Pickleball 3/29-4/19 4/19/23 $ 584.96
Instruct/Private Pickleball 2/23 2/23 $ 91.00
Instruct/Youth Pickleball 3/27-3/30 3/30/23 $ 117.00
62445 100870 - POSTMASTER -CYPRESS POST OFFICE $ 3,325.00 Postage/City & Recreation Newsletter 6/23 5/12/23 $ 3,325.00 62446 1770 - PREMIER PIPE INC - FAZE 1 CORP $ 25,089.00 Svc/CCTV Inspection/Sewer Line/PD Range 4/10 23-21 $ 900.00 Svc/Sewer System Evaluation/CCTV/Project #318 2/27-3/31 318-23-004 $ 24,189.00 62447 2233 - REYES, BRIANNA $ 230.00
Meals/Emergency Vehicle Operations Course 4/24-4/28 Reimb 5/12/23 $ 230.00 62448 111301 - S.C. YAMAMOTO, INC $ 58,508.78
Svc/Landscape/Citywide 3/23 1422636 $ 14,820.00
Svc/Landscape/Citywide 4/23 1423383 $ 14,820.00
Svc/Landscape/Right of Way & Berm 3/23 1422635 $ 14,434.39 Svc/Landscape/Right of Way & Berm 4/23 1423382 $ 14,434.39 62449 106893 - SAFESHRED $ 40.00
W/C Svc/Shredding 4/11 341391 $ 40.00
62450 2031 - SDI PRESENCE LLC $ 2,316.21
W/C Svc/Monitor IT/CAD System 3/23 12418 $ 2,316.21
62451 130328 - SHOETERIA $ 193.94
Safety Shoes(1)/TMurray 4/7 0047845IN $ 193.94
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62452 114777 - SIERRA DISPLAY $ 129.30
PD Banner Patches(4)/Open House 3/7 27114 $ 129.30
62453 1181 - SITE ONE LANDSCAPE SUPPLY, LLC $ 506.32
Wood Chips(10 CY)/Various Parks 4/20 128930782-001 $ 506.32 62454 939 - SKYHAWKS SPORTS ACADEMY, INC $ 2,429.05
Instruct/Soccer 4/5-5/3 5/3/23 $ 2,429.05
62455 119051 - SMART & FINAL (REC & PARKS) $ 387.85
Food/Friends of Cypress Cultural Arts Reception 4/18 3565620013101 $ 51.37 Food/Playground/Kids Night Out 4/21 3565620011502 $ 51.13 Food/Spring Egg Hunt 4/5 3565620025201 $ 58.76
Food/Sr Center 4/18 35665620013001 $ 53.94
Food/Teens Night Out 4/21 3565620011601(A) $ 42.24
Supplies/Sr Center 4/18 3565620013001(A) $ 126.65
Supplies/Sr Center 4/18 3565620013201 $ 3.76
62456 108459 - SMART & FINAL-POLICE ACCT $ 115.62
PD Supplies/Breakroom 4/26 3563630022001 $ 115.62
62457 119016 - SO CAL EDISON $ 105,978.08
700134894611 - Svc/Traffic Signal 4/23 4/23 $ 22.30
700370018870 - Svc/Traffic Signal 4/23 4/23(A) $ 88.95
Svc/Citywide 3/13-4/11 3/13/23-4/11/23 $ 105,866.83
62458 119017 - SO CAL GAS CO $ 2,186.07
00840909006 Svc/Comm Center 4/23 4/23(H) $ 589.70
08610884002 Svc/AC Park 4/23 4/23(G) $ 1.49
12600890003 Svc/Maint Yard 4/23 4/23(F) $ 155.59
13230923008 Svc/Storm Drain 4/23 4/23(C) $ 19.23
18690942000 Svc/Sr Center 4/23 4/23(E) $ 224.60
19530910009 Svc/City Hall 4/23 4/23(D) $ 1,195.46
62459 109312 - SONIC SOUNDS - VAZQUEZ, GONZALO $ 375.00 PD Svc/DJ/Open House 5/20 5/20/23 $ 375.00
62460 543 - SORVILLO, BRYAN $ 392.00
Instruct/Private Tennis Lessons 4/1-4/30 4/23 $ 392.00
62461 125888 - SPARKLETTS $ 74.07
W/C Bottled Water 4/23 4089647 4/23 $ 74.07
62462 116238 - STAPLES BUSINESS ADVANTAGE $ 566.07
Supplies/Citywide 4/23 5/12/23 $ 566.07
62463 109248 - STAPLES CREDIT PLAN-POLICE $ 29.07
PD Certificate Holders(20)/PACE 4/19 16870 $ 29.07
62464 119024 - STATE COMP INSURANCE FUND $ 2,072.74
W/C Workers Comp Insurance 4/30-5/30 1000857040 $ 2,072.74 62465 1330 - SUPERIOR PROPERTY SERVICES, INC-SUPERIOR GRAFFITI $ 6,160.00 Svc/Graffiti Removal/Streets & Parks 4/23 17790 $ 6,160.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62466 588 - THE COUNSELING TEAM INTERNATIONAL $ 1,000.00 PD Svc/Employee Counseling 4/23 86323 $ 1,000.00
62467 851 - THE UPS STORE, #5882 $ 200.00
Svc/Fingerprints(1)/Rec Volunteers 4/23 5/1/2023(A) $ 25.00 Svc/Fingerprints(7)/Recreation 4/23 5/1/2023 $ 175.00
62468 725 - TICORAT, NATHAN $ 230.00
Meals/Emergency Vehicle Operations Course 4/24-4/28 Reimb 5/12/23 $ 230.00 62469 120010 - TIFFANYS GLASS & MIRROR $ 802.66
Replace/Window/PD Chief's Conference Room 4/6 128520 $ 802.66 62470 1170 - TOM'S PLUMBING & DRAIN SERVICE CORP $ 1,075.00 Svc/Clear Plumbing Clog/Library Restrooms 4/25 57738 $ 325.00 Svc/Hydro Jet Sewer Line/Oak Knoll Park 4/7 57552 $ 750.00 62471 1994 - TRUTH BE TOLD POLYGRAPH, LLC YOLANDA GELLIS $ 1,025.00 PD Svc/Polygraphs(5) 4/23 CYPD-2023/04 $ 1,025.00
62472 128063 - U S ARMOR CORPORATION $ 1,348.12
PD Ballistic Vest(1)/ECarlson 4/26 41772 $ 674.06
PD Ballistic Vest(1)/GFaessel 4/26 41875 $ 674.06
62473 2223 - U.S. CAD HOLDINGS LLC $ 396.00
Sub/Bluebeam PDF Editing Licenses(4)/Engineering 4/29/23-4/28/24 INV57030 $ 396.00 62474 1139 - UNIFIRST CORP $ 462.80
Uniform/Mats/Mops & Towels 4/23 4/23 $ 462.80
62475 1242 - UNIFORM DEPOT, INC-MR UNIFORM $ 141.09
PD Uniform/Chaplain BBeukelman 7174 $ 141.09
62476 100308 - UNITED MAINTENANCE SYSTEMS $ 24,653.50
Svc/Janitorial/Citywide 3/23 15455 $ 5,286.50
Svc/Janitorial/Citywide 4/23 15477 $ 5,286.50
Svc/Janitorial/Park & Rec Facilities 4/23 15479 $ 7,980.00 Svc/Janitorial/Park Restrooms(8) 4/23 15478 $ 6,100.50
62477 116933 - V & V MANUFACTURING INC $ 971.80
PD Mini Badge Pins(200) 4/27 56983 $ 851.23
PD Repair/Badges(2) 4/27 56958 $ 120.57
62478 2089 - VAZQUEZ, JORGE M GREASE AWAY $ 600.00
Svc/Clean Exhaust Hood/Comm Center Kitchen 5/2 1944 $ 600.00 62479 129595 - VERIZON WIRELESS - CA $ 79.81
Cell Svc/Rec 4/23 4/23 $ 79.81
62480 1993 - WATANABE , BRYCE I $ 1,797.90
Instruct/Karate 4/3-5/3 5/3/23 $ 1,797.90
62481 1974 - YUNEX LLC $ 9,953.14
Repair/Traffic Signal Pole/Orange & Walker 3/1 5620040894 $ 1,064.75 Repair/Traffic Signals 3/23 5620042607 $ 4,568.25
Svc/Street Light Survey 3/23 5610283511 $ 189.07
Traffic Signal Maint 3/23 5610283526 $ 4,131.07
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62482 0 - BELLEFONTAINE, MAT $ 1,200.00
Refund/Recycling Deposit/5959 Cerritos Ave Rfd 5/12/23 $ 1,200.00 62483 0 - CLARK, SEAN $ 150.00
Refund/Facility Deposit/Contract #5947 Rfd 5/12/23 $ 150.00 62484 0 - LELAND, LILIA $ 150.00
Refund/Facility Deposit/Contract #7431 Rfd 5/12/23 $ 150.00 62485 0 - MALING, JOSEPH $ 40.00
Refund/Citation #CP473200 Rfd 5/12/23 $ 40.00
62486 0 - TANG, LISA $ 300.00
Refund/Facility Deposit/Contract #6672 Rfd 5/12/23 $ 300.00 62487 0 - TAYLOR, LEANNA $ 2,289.00
Refund/Facility Deposit & Rental Fees/Contract #7402 Rfd 5/12/23 $ 2,289.00 62488 106914 - ADMINSURE $ 3,376.00
Workers Comp Claims Admin 6/23 16018 $ 3,376.00
62489 100681 - ADVANCED ALARM & FIRE INC $ 415.00
Svc/Alarm Monitor/Citywide 5/23 892974 $ 415.00
62490 105442 - ALL CITY MANAGEMENT SERVICE INC $ 31,525.38 Crossing Guard Svcs(30 Hrs)/Orange & Grindlay 4/16-4/29 85212(A) $ 722.70 Crossing Guard Svcs(30 Hrs)/Orange & Grindlay 4/2-4/15 84878(A) $ 722.70 Crossing Guard Svcs(604.65 Hrs) 4/2-4/15 84878 $ 14,566.02 Crossing Guard Svcs(644 Hrs) 4/16-4/29 85212 $ 15,513.96 62491 1403 - ALL STAR ELITE SPORTS $ 1,302.34
Shirts(155)/Youth Basketball 5/2 3441 $ 1,302.34
62492 1619 - ARDURRA GROUP, INC-ANDERSON PENNA PARTNERS $ 16,602.00 Inspect/Sewer System Improvements 4/23 136429 $ 4,080.00 Inspect/Various Non-CIP Engineering Permits 4/23 136427 $ 12,122.00 Svc/Administrative Assistance/Pavement Mgmt Relief Program 4/23 136515 $ 400.00 62493 110860 - AT&T $ 3,522.61
9391033694-PW Phone Svc 4/23 4/23(H) $ 113.03
9391033695-Civic Center Phone Svc 4/23 4/23(J) $ 25.28
9391033698-PW Phone Svc 4/23 4/23(I) $ 26.83
Phone Svc/Multi-Line 4/13-5/12 4/13/23-5/12/23 $ 3,357.47 62494 252 - AUTO ZONE, INC $ 63.96
Anti-Freeze(4 Gls) 5/3 5521899905 $ 63.96
62495 122652 - AVENU MUNISERVICES-MUNISERVICES, LLC $ 1,341.12 Svc/Sales and Tax Use QE 12/31/22 INV06-016389 $ 1,341.12 62496 630 - BATTERY SYSTEMS INC $ 119.61
Vehicle Battery(1) 5/5 33380504231638 $ 119.61
62497 109327 - BEE REMOVERS - HONEYCOTT, INC $ 260.00
Svc/Bee Hive Removal/Civic Center Green 4/21 601074 $ 130.00 Svc/Bee Removal/Oak Knoll Park 5/2 601094 $ 130.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62498 1822 - BENEFITS COORDINATORS CORPORATION BCC $ 9,711.00 Insurance/Life/LTD/STD/Optional 5/23 12725 $ 9,711.00
62499 1822 - BENEFITS COORDINATORS CORPORATION BCC $ 12,819.26 Insurance/Dental & Vision/City & Dist 6/23 B092QC $ 9,881.15 Insurance/Vision Claims/City 4/23 B08WK4 $ 2,938.11
62500 1600 - BRIGHTVIEW LANDSCAPE SERVICES, INC $ 20,495.28 Svc/Landscape/Lexington Park 2/23 8419260 $ 6,831.76
Svc/Landscape/Lexington Park 3/23 8419261 $ 6,831.76
Svc/Landscape/Lexington Park 4/23 8419262 $ 6,831.76
62501 103141 - CA FORENSIC PHLEBOTOMY, INC $ 710.10
PD Blood/Alcohol Tests(6) 4/23 2248 $ 710.10
62502 111277 - CALIFORNIA CHAMBER OF COMMERCE $ 41.42
W/C 2023 CA Labor Law Poster(1) 1/18 11688066 $ 41.42
62503 103016 - CAMERON WELDING CO $ 77.30
Cylinder Charges 4/23 09276319 $ 77.30
62504 2146 - CASTILLO, LUIS $ 24.00
Meals/Advance Roadside Impaired Driving Enforcement 4/17-4/18 Reimb 5/26/23 $ 24.00 62505 1998 - CEJA, SAUL $ 12.00
Meals/First Aid-CPR 5/3 Reimb 5/26/23 $ 12.00
62506 1008 - CERTIFIX LIVE SCAN $ 52.00
W/C Svc/Fingerprints(1) 4/15 74624 $ 52.00
62507 536 - CHARLAND, MATTHEW $ 1,320.00
Tuition/Organizational Leadership/Spring 2023 Tuit 5/26/23 $ 1,320.00 62508 123012 - CHARLES ABBOTT ASSOCIATES $ 52,800.00
Svc/Engineering Plan Checks 4/23 65730 $ 2,465.00
Svc/Fats, Oil & Grease/NPDES Inspections 4/23 65731 $ 6,060.00 Svc/National Pollutant Discharge Elimination/Program Mgmt 2/23 65556 $ 14,317.50 Svc/National Pollutant Discharge Elimination/Program Mgmt 3/23 65698 $ 17,480.00 Svc/National Pollutant Discharge Elimination/Program Mgmt 4/23 65733 $ 12,477.50 62509 2090 - CHARTER COMMUNICATIONS HOLDINGS LLC SPECTRUM $ 1,969.51 Svc/Cable/Council Chambers 5/10-6/9 5/10/23-6/9/23 $ 132.43 W/C CAD/RMS Ethernet Connection 5/4-6/3 0026082050523 $ 1,273.33 W/C Svc/Internet 5/1-5/31 218496501050123 $ 563.75
62510 122419 - CLEMONS, MARK $ 10.76
Reimb/Medical Testing 1/3 Reimb 5/26/23 $ 10.76
62511 110067 - COMLINK LASER CARE $ 107.36
Toner(1)/PD 5/17 74979 $ 107.36
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62512 1617 - CONTROL AIR ENTERPRISES LLC $ 11,400.33
Svc/HVAC Preventative Maint/City Hall & Council Chambers 5/3 3081184 $ 2,230.33 Svc/HVAC Preventative Maint/Comm Center 5/3 3081183 $ 1,831.00 Svc/HVAC Preventative Maint/Maint Yard 5/3 3081251 $ 1,113.00 Svc/HVAC Preventative Maint/PD 5/4 3081215 $ 1,329.00
Svc/HVAC Preventative Maint/PD Shooting Range 5/3 3081185 $ 4,025.00 Svc/HVAC Preventative Maint/Sr Center 5/2 3081216 $ 872.00 62513 1439 - CORODATA MEDIA STORAGE, INC $ 296.24
Offsite Data Storage 3/23 DS1305024 $ 141.77
Offsite Data Storage 4/23 DS1305284 $ 154.47
62514 115003 - COUNTY OF ORANGE $ 1,855.00
PD Svc/Automated Fingerprint Identification System 5/23 SH65200 $ 1,855.00 62515 918 - CRESTLINE SPECIALTIES, INC $ 397.76
PD Imprinted Paper Police Hats(500)/Giveaways 5/11 5141836 $ 397.76 62516 1820 - CURBELO, EDWARD $ 70.00
Meals/Criminal Investigation/Las Vegas 5/5-5/6 Reimb 5/26/23 $ 70.00 62517 1622 - DANIELS TIRE SERVICE, INC $ 932.28
Vehicle Tires(7) 5/9 200473482 $ 932.28
62518 102123 - DELL MARKETING LP-DELL USA LP $ 158,585.73 Credit/MDC Installation Fee 5/12 60135925221 $ (628.00) PD Mobile Data Computers(44)/Desktop Docks(11)/Misc 3/29 10663478733 $ 159,213.73 62519 100707 - DEPT OF JUSTICE ACCT OFFICE CASHIER UNIT $ 416.00 Svc/Fingerprints(6)/PD 4/23 654140(A) $ 192.00
Svc/Fingerprints(7)/Recreation 4/23 654140 $ 224.00
62520 100128 - DISCOVERY SCIENCE CENTER OF ORANGE COUNTY $ 828.00 Excursion(72)/Day Camp 6/14 May 05, 23 $ 828.00
62521 1296 - EDCO CNG $ 1,552.20
Natural Gas(482.05 Gls)/Sweepers(2)/Sewer Truck(1) 4/16-4/30 0502023-6 $ 1,552.20 62522 129120 - EMPLOYMENT DEVELOPMENT DEPT $ 1,968.00
Unemployment Insurance/City 1/1/23-3/31/23 94408853 1-3/23 $ 1,968.00 62523 1506 - GODOY, SERGIO $ 70.00
Meals/Criminal Investigation/Las Vegas 5/5-5/6 Reimb 5/26/23 $ 70.00 62524 119018 - GOLDEN STATE WATER COMPANY $ 37,311.94
Svc/Athletic Fields 4/23 4/23(J) $ 1,192.27
Svc/Civic Center 4/23 4/23(L) $ 2,463.06
Svc/Community Center 4/23 4/23(H) $ 124.23
Svc/Lexington Park 4/23 4/23(I) $ 1,804.73
Svc/Maint Yard Landscaping 4/23 4/23(K) $ 401.93
Svc/Parks Landscaping 4/23 4/23(E) $ 17,265.74
Svc/Parkway Maint 4/23 4/23(M) $ 12,844.67
Svc/Sr Center 4/23 4/23(F) $ 164.55
Svc/Stanton Channel Berm 4/23 4/23(G) $ 1,050.76
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62525 1018 - GREEN HALO SYSTEMS INC-WASTETRACKING.COM $ 1,032.00 Svc/Waste Tracking System 3/23 4135 $ 344.00
Svc/Waste Tracking System 4/23 4187 $ 344.00
Svc/Waste Tracking System 5/23 4237 $ 344.00
62526 1535 - HERNANDEZ, JENNIFER $ 70.00
Meals/Criminal Investigation/Las Vegas 5/5-5/6 Reimb 5/26/23 $ 70.00 62527 117233 - HOME DEPOT CREDIT SVC-REC #0720 $ 268.88 Boxes(7)/Youth Action Committee 5/3 9541296 $ 15.18
Supplies/Facility Operations/Community Center 5/3 9080031 $ 168.18 Supplies/Lexington Park 4/24 8055496 $ 85.52
62528 102993 - ITERIS, INC $ 7,598.83
Svc/Traffic Camera Infrastructure Upgrade 3/23 156593 $ 7,598.83 62529 103024 - JHM & CARSON SUPPLY $ 109.32
Irrigation Valve Box Covers(5) 5/5 86528/3 $ 25.66
PVC Elbows(51)/PVC Cement(1.5 Pt)/Primer(4 Oz) 5/10 86639/3 $ 83.66 62530 37 - KIDZ LOVE SOCCER-NORTH AMER YOUTH ACTIVITIES, LLC $ 2,402.40 Instruct/Soccer 4/1-5/13 5/13/23 $ 2,402.40
62531 125450 - KMBS USA, INC - KONICA MINOLTA $ 5,621.95 Copier(1)/Maint Yard 5/8 287017301 $ 5,621.95
62532 111037 - KNOTTS BERRY FARM $ 2,109.00
Excursion(57)/Day Camp 6/28 043RC9872410 $ 2,109.00
62533 1588 - L.N. CURTIS AND SONS-CURTIS BLUE LINE $ 224.22 PD Honor Guard Uniform/CPresti INV703403 $ 112.11
PD Honor Guard Uniform/HMercado INV699934 $ 112.11
62534 114230 - LAACKE & JOYS COMPANY LLC CONCEPT SEATING $ 3,652.07 W/C Office Chairs(2) 5/15 12182 $ 3,652.07
62535 1779 - LINSCOTT, LAW & GREENSPAN, ENGINEERS $ 7,722.00 Svc/Traffic Engineering 4/23 14394-00135 $ 7,722.00
62536 2205 - LONG BEACH FORD LLC BP FORD OF LONG BEACH $ 401.88 Ignition Coils(5)/Valve Assemblies(2)/Spark Plugs(8) 5/5 202378FOW $ 401.88 62537 111271 - MAR-CO EQUIPMENT CO $ 962.05
Sweeper Gutter Brooms(5) 5/2 193233 $ 962.05
62538 1947 - MICHAEL BALLIET CONSULTING, LLC $ 16,011.25 Consult/Solid Waste Program 2/1-4/30 1383-22-23-5 $ 16,011.25 62539 122124 - MIKE RAAHAUGE SHOOTING ENTERPRISES $ 29.00 PD Svc/Shooting Range(1)/SWAT 4/20 1805 $ 29.00
62540 109269 - MILES, HILDA $ 1,267.50
Instruct/Hula Dance 5/9-6/8 6/8/23 $ 1,267.50
62541 129724 - NAPA AUTO PARTS - SO CAL AUTO & TRUCK PARTS INC $ 49.09 V-Belt(1) 5/5 433978 $ 49.09
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62542 672 - O'REILLY AUTO PARTS $ 130.95
Credit/Misc Auto Parts 3/16 3078-395991 $ (193.73)
Credit/Misc Auto Parts 3/16 3078-402147 $ (214.38)
Credit/Misc Auto Parts 3/17 3078-396138 $ (10.78)
Misc Auto Parts 3/16 3078-395989 $ 193.73
Misc Auto Parts 3/16 3078-402104 $ 214.38
Wheel Weight(1)/Oil Filter(1) 5/8 3078-407692 $ 141.73
62543 128662 - ORION SAFETY PRODUCTS - STANDARD FUSEE COR $ 904.37 PD Road Flares(396) 5/17 00314049 $ 904.37
62544 492 - PAUL'S CAR WASH & LUBE CENTER-FIRESTONE HAND WASH $ 532.51 Svc/Car Wash/PD(50) 4/23 2157 $ 532.51
62545 308 - PENSKE CHEVROLET OF CERRITOS $ 306.73
Windshield Washer Pumps(2)/Lug Nut Caps(10) 5/5 283599 $ 306.73 62546 1970 - PERFORMANCE PICKLEBALL, LLC $ 114.00
Refund/Vendor Booth Fee/Salute to America Rfd 5/26/23 $ 114.00 62547 551 - PIRATES DINNER ADVENTURE $ 983.16
Excursion(72)/Day Camp 6/21 299210(A) $ 983.16
62548 1825 - PRISM PUBLIC RISK INNOVATION SOLUTIONS & MGMT $ 918.00 EAP/City and West Comm(425) 4/1/23-6/30/23 23400980 $ 918.00 62549 2236 - PROACTIVE WORK HEALTH SERVICES $ 3,516.00
DOT Tests(2) 2/23 15079_81109 $ 170.00
Pre-Place Physical(4)/Dist 3/23 15079_81680 $ 1,268.00
Pre-Place Physical(6)/Dist 4/23 15079_82133 $ 1,674.00
W/C Pre-Place(1) 4/23 15079_82133(A) $ 404.00
62550 2218 - READWRITE EDUCATIONAL SOLUTIONS INC $ 395.85 Instruct/Reading & Math Development 4/10-5/24 5/24/23 $ 395.85 62551 1391 - REED, SEBASTIAN $ 70.00
Meals/Criminal Investigation/Las Vegas 5/5-5/6 Reimb 5/26/23 $ 70.00 62552 1322 - REMARKABLE MOVIE NIGHTS $ 694.00
Rent/Movie Projection Screen/Summerfest on the Green 6/9 623 $ 694.00 62553 130231 - RSG, INC ROSENOW SPEVACEK GROUP INC $ 2,966.25 Consult/Affordable Housing/Citrus Square Senior Community 4/23 I010352 $ 2,966.25 62554 109096 - S.C. SIGNS & SUPPLIES, LLC $ 781.19
Sign Posts(6)/Mounts(6)/Rivets(100) 5/2 236806 $ 781.19 62555 2194 - SAFETY-KLEEN SYSTEMS, INC $ 856.94
Motor Oil(55 Gls) 4/21 91710917 $ 856.94
62556 2031 - SDI PRESENCE LLC $ 2,506.19
W/C Svc/Monitor IT/CAD System 4/23 12680 $ 2,316.21
W/C Svc/SSL Certificate 8/1/22-7/31/24 10360 $ 189.98
62557 1181 - SITE ONE LANDSCAPE SUPPLY, LLC $ 506.32
Wood Chips(10 CY)/Various Parks 5/1 129387079-001 $ 506.32
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62558 939 - SKYHAWKS SPORTS ACADEMY, INC $ 1,850.55
Instruct/Basketball 3/31-5/5 5/5/23 $ 1,850.55
62559 165 - SKYLINE SAFETY & SUPPLY-PATRICIA SONTAG $ 466.85 Disposable Gloves(2K) 5/1 7567 $ 466.85
62560 119016 - SO CAL EDISON $ 3,288.47
700003851853 Svc/Parkways 2/23-4/23 2/23-4/23 $ 18.43
700351486618 Svc/Willow Park 4/23 4/23(C) $ 444.09
700428641933 Svc/Mackay Park 4/23 4/23(D) $ 104.83
700564248438 Svc/Traffic Signals 4/23 4/23(B) $ 2,721.12 62561 127941 - SOUTH COAST AIR QUALITY MGT DISTRICT $ 153.23 Fee/AQMD/Emergency Generator/Civic Center 2022-23 4165228 $ 153.23 62562 1591 - SOUTHERN CALIFORNIA NEWS GROUP $ 2,253.66
Pub Notice/Environmental Impact Report/Cypress Housing Element 0011598168 $ 1,649.01 Pub Notice/Statement of Qualification/Nuisance Abatement Service 0011595304 $ 604.65 62563 1279 - SOUTHERN CALIFORNIA SHREDDING, INC $ 70.00 PD Svc/Shredding 5/8 225799 $ 70.00
62564 125888 - SPARKLETTS $ 185.88
Comm Center Bottled Water 4/23 4104724 4/23 $ 27.93
PD Bottled Water 4/23 4104648 4/23 $ 123.69
Print Shop Bottled Water 4/23 4105217 4/23 $ 12.75
Sr Center Bottled Water 4/23 4104716 4/23 $ 21.51
62565 122963 - STERICYCLE INC $ 43.43
PD Med Waste Removal 5/23 3006448223 $ 43.43
62566 1348 - SUPPLY SOLUTIONS-SIGNAL HILL AUTO ENTERPRISES, INC $ 648.43 Trash Can Liners(1.5K) 5/12 039979 $ 648.43
62567 1137 - TAOIPU, PATRICK $ 2,359.50
Instruct/Basic Hula 3/28-6/6 6/6/23 $ 107.25
Instruct/Intermediate Hula 3/28-6/6 6/6/23(A) $ 2,252.25 62568 588 - THE COUNSELING TEAM INTERNATIONAL $ 190.00
W/C Svc/Employee Counseling 4/23 86515 $ 190.00
62569 128063 - U S ARMOR CORPORATION $ 2,022.18
PD Ballistic Vest(1)/CEsquivel 4/28 41951 $ 674.06
PD Ballistic Vest(1)/HMercado 4/28 41958 $ 674.06
PD Ballistic Vest(1)/SGodoy 4/26 41956 $ 674.06
62570 127207 - UNDERGROUND SVS ALERT OF SO CA $ 136.00
Svc/Dig Alert Tickets 4/23 420230216 $ 136.00
62571 1242 - UNIFORM DEPOT, INC-MR UNIFORM $ 125.82
PD Uniform/Volunteer LCroce 7207 $ 125.82
62572 116933 - V & V MANUFACTURING INC $ 423.95
PD Commendation Bars(15)/Officer of the Year 5/12 57087 $ 423.95 62573 1997 - VACCARO, FRANK WEST COAST OFFICIALS $ 1,705.00 Officials(31 Games)/Youth Basketball 6/3-6/22 1501 $ 1,705.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62574 2089 - VAZQUEZ, JORGE M GREASE AWAY $ 600.00
Svc/Clean Exhaust Hood/Sr Center Kitchen 5/2 1945 $ 600.00 62575 2193 - WEST GROVE VOLLEYBALL, LLC $ 167.05
Instruct/Volleyball 4/2-5/21 5/21/23 $ 167.05
62576 112149 - WESTERN EXTERMINATOR COMPANY $ 460.00
Svc/Pest Control/Citywide 4/23 251235C $ 460.00
62577 1962 - WEX HEALTH INC-WEX $ 86.25
Admin Fee/FSA 4/23 0001728089IN $ 86.25
62578 2044 - YOUTH EVOLUTION ACTIVITIES $ 772.20
Instruct/Youth Basketball 3/30-4/27 4/27/23 $ 772.20
62579 0 - AFU, TERESA $ 300.00
Refund/Facility Deposit/Contract #7000 Rfd 5/26/23 $ 300.00 62580 0 - COMMUNITY OF TE WORD $ 546.00
Refund/Rental Fee/Contract #7349 Rfd 5/26/23 $ 546.00
62581 0 - HERNANDO, DIMITRIO $ 100.00
Refund/Facility Deposit/Contract #7359 Rfd 5/26/23 $ 100.00 62582 0 - HOLLAR, NANCY $ 500.00
Refund/Recycling Deposit/4896 Tremezzo Dr Rfd 5/26/23 $ 500.00 62583 0 - LIBED, RICARDO $ 352.00
Refund/Facility Deposit/Contract #6062 Rfd 5/26/23 $ 352.00 62584 0 - MOSLEY INSURANCE & FINANCIAL SVC $ 300.00
Refund/Facility Deposit/Contract #6748 Rfd 5/26/23 $ 300.00 62585 0 - SALDATE, CLAUDIA $ 100.00
Refund/Facility Deposit/Contract #7437 Rfd 5/26/23 $ 100.00 62586 0 - SHREEJI INVESTMENT $ 1,200.00
Refund/Building Permit #BS-10900 Rfd 5/26/23 $ 1,200.00 62587 2263 - GINA CESARIO MODERN CELLAR $ 7,201.00
Development Fee Refund Program 2023 5/31/2023 $ 7,201.00 62588 2268 - ACCENT BUILDING MATERIALS, INC ACCENT WIRE-TIE $ 889.60 2023 Development Fee Refund Program/Permit #12098 6/1/23 $ 889.60 62589 2267 - CFT NV DEVELOPMENTS, LLC $ 10,430.00
2023 Development Fee Refund Program/Permit #12063 6/1/23(B) $ 9,721.00 2023 Development Fee Refund Program/Permit #12373 6/1/23 $ 545.00 2023 Development Fee Refund Program/Permit #12570 6/1/23(A) $ 164.00 62590 2249 - CYPRESS CORPORATE CENTER, LLC $ 2,595.05
2023 Development Fee Refund Program/Permit #12221 6/1/23 $ 1,598.20 2023 Development Fee Refund Program/Permit #12423 6/1/23(A) $ 996.85 62591 2259 - CYPRESS DOG & CAT HOSPITAL LYDIA ANN TURNER $ 472.00 2023 Development Fee Refund Program/Permit #12148 6/1/23 $ 472.00 62592 2250 - CYPRESS RETAIL DEVELOPMENT, LP $ 9,633.00
2023 Development Fee Refund Program/Permit #11978 6/1/23 $ 9,633.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62593 2265 - DEJON ENTERPRISES, INC MCDONALD'S #10748 $ 89.00 2023 Development Fee Refund Program/Permit #12228 6/1/23 $ 89.00 62594 2253 - DENTIUM USA $ 108.00
2023 Development Fee Refund Program/Permit #12576 6/1/23 $ 108.00 62595 2266 - DIASORIN MOLECULAR, LLC $ 1,279.50
2023 Development Fee Refund Program/Permit #12456 6/1/23 $ 631.00 2023 Development Fee Refund Program/Permit #12594 6/1/23(A) $ 648.50 62596 2260 - DOSHI & ASSOCIATES, INC $ 1,932.00
2023 Development Fee Refund Program/Permit #10900 6/1/23 $ 1,932.00 62597 1981 - HOME DEPOT USA, INC $ 1,576.00
2023 Development Fee Refund Program/Permit #12439 6/1/23 $ 1,576.00 62598 2252 - iRHYTHM TECHNOLOGIES, INC $ 16,381.65
2023 Development Fee Refund Program/Permits #12343 & #12321 6/1/23 $ 16,381.65 62599 2257 - JOHN CALLANAN CALI'S COCKTAIL $ 2,629.00
2023 Development Fee Refund Program/Permit #12131 6/1/23 $ 2,629.00 62600 2261 - MISSION MICROWAVE TECHNOLOGIES, LLC $ 3,053.80 2023 Development Fee Refund Program/Permit #12135 6/1/23(A) $ 1,841.80 2023 Development Fee Refund Program/Permit #12147 6/1/23 $ 1,212.00 62601 2245 - NIDA AHMAD NANCY NUTRITION $ 848.60
2023 Development Fee Refund Program/Permit #12487 6/1/23 $ 848.60 62602 2255 - PACIFIC DENTAL SERVICES, LLC $ 2,692.00
2023 Development Fee Refund Program/Permit #12082 6/1/23(A) $ 2,586.00 2023 Development Fee Refund Program/Permit #12215 6/1/23 $ 106.00 62603 2256 - PENN AIR CONTROL, INC $ 630.12
2023 Development Fee Refund Program/Permit #12564 6/1/23 $ 630.12 62604 2258 - PETER CHAI INSURANCE AGENCY INC $ 140.50
2023 Development Fee Refund Program/Permit #12577 6/1/23 $ 140.50 62605 556 - RESIDENCE INN BY MARRIOTT LLC $ 132.00
2023 Development Fee Refund Program/Permit #12407 6/1/23 $ 132.00 62606 2246 - ROLLS-ROYCE HIGH TEMPERATURE COMPOSITES, INC $ 175.00 2023 Development Fee Refund Program/Permit #12175 6/1/23 $ 175.00 62607 2251 - SO CA UNITED FOOD & COMMERCIAL WORKERS UNION $ 2,512.20 2023 Development Fee Refund Program/Permit #12037 6/1/23 $ 2,512.20 62608 2254 - T & T TACO, LLC TACO BHELL $ 2,622.20
2023 Development Fee Refund Program/Permit #11887 6/1/23 $ 2,138.00 2023 Development Fee Refund Program/Permit #12304 6/1/23(A) $ 484.20 62609 2248 - UNITED HEALTHCARE SERVICES, INC $ 20,000.00 2023 Development Fee Refund Program/Permits #11980 & #11808 6/1/23 $ 20,000.00
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62610 40 - WARLAND INVESTMENTS COMPANY $ 16,195.40
2023 Development Fee Refund Program/Permit #12085 6/1/23 $ 1,954.80 2023 Development Fee Refund Program/Permit #12218 6/1/23(A) $ 2,142.00 2023 Development Fee Refund Program/Permit #12403 6/1/23(B) $ 5,866.80 2023 Development Fee Refund Program/Permit #12470 6/1/23(C) $ 5,866.80 2023 Development Fee Refund Program/Permit #12486 6/1/23(D) $ 365.00 62611 2262 - YEN PHAN DDS, INC $ 2,503.95
2023 Development Fee Refund Program/Permit #11842 6/1/23 $ 2,503.95 62612 2244 - YING MA OLIC INTERNATIONAL CORP $ 167.00
2023 Development Fee Refund Program/Permit #10917 6/1/23 $ 167.00 62613 945 - 4ALL PROMOS, LLC $ 675.26
PD Imprinted Totes(400)/Giveaways 5/16 1312898 $ 675.26 62614 1570 - ADVANTAGE MAILING, LLC $ 4,842.88
Svc/Print/City & Rec Newsletter(17.5K) 6/23 185381 $ 4,842.88 62615 270 - AITHAL, DARSHINI $ 473.20
Instruct/Chair Yoga 5/2-5/30 5/30/23 $ 309.40
Instruct/Flow Yoga 5/1-5/22 5/22/05 $ 163.80
62616 100723 - ALESHIRE & WYNDER, LLP $ 27,211.53
Legal Service/CA Aware 4/23 75609 $ 1,542.50
Legal Svc/City Council Matters 4/23 75598 $ 1,567.50
Legal Svc/Code Enforcement 4/23 75605 $ 391.60
Legal Svc/Engineering 4/23 75601 $ 525.00
Legal Svc/Finance 4/23 75602 $ 375.00
Legal Svc/General Admin 4/23 75597 $ 3,725.00
Legal Svc/Housing 4/23 75606 $ 1,613.50
Legal Svc/Housing/Citrus Square 4/23 75606(A) $ 1,732.50 Legal Svc/Makkouk 4/23 75607 $ 2,332.82
Legal Svc/Planning 4/23 75600 $ 1,272.50
Legal Svc/Police 4/23 75604 $ 1,397.50
Legal Svc/Recreation 4/23 75603 $ 500.00
Litigation Svc/CVRA Challenge 4/23 75608 $ 1,375.00
Litigation Svc/General Admin 4/23 75599 $ 207.50
Litigation Svc/Morris 4/23 75611 $ 2,473.36
Litigation Svc/Youngsma 4/23 75610 $ 6,180.25
62617 105442 - ALL CITY MANAGEMENT SERVICE INC $ 15,978.66 Crossing Guard Services(30 Hrs)/Orange & Grindlay 4/30-5/13 85558(A) $ 722.70 Crossing Guard Services(633.29 Hrs) 4/30-5/13 85558 $ 15,255.96 62618 107008 - ANDERSON, GINGER $ 2,423.20
Instruct/Dance 1/10-5/18 5/18/23 $ 2,423.20
62619 110860 - AT&T $ 824.23
Svc/Internet 5/23 20026385 $ 824.23
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62620 110860 - AT&T $ 2,589.75
Cell Svc/Maint 5/23 5/23(B) $ 50.91
Cell Svc/PD 5/23 5/23(D) $ 233.59
Maint Wireless Aircards 5/23 5/23(E) $ 129.69
PD Svc/Mobile Data 5/23 5/23(F) $ 2,099.78
Svc/Planning iPads 5/23 5/23(C) $ 75.78
62621 110860 - AT&T $ 4.41
2481347232-Admin Phone Svc 6/23 6/23 $ 4.41
62622 110860 - AT&T $ 26.72
9391033696-PD Phone Svc 5/23 5/23(A) $ 26.72
62623 110860 - AT&T $ 1.65
East Wing Fax Line 5/23 5/23(G) $ 1.65
62624 2101 - BARNES, CHRISTOPHER $ 300.00
Perform/Magic Show/Summerfest 6/9 6/9/23 $ 300.00
62625 109327 - BEE REMOVERS - HONEYCOTT, INC $ 130.00
Svc/Bee Removal/Oak Knoll Park 5/2 601121 $ 130.00
62626 1822 - BENEFITS COORDINATORS CORPORATION BCC $ 993.15 Insurance/Dental & Vision/West Comm 6/23 B09477 $ 993.15 62627 619 - BERLITZ LANGUAGES, INC $ 55.00
Svc/Bilingual Testing(1)/PD 4/27 001-274-23-01337 $ 55.00 62628 2167 - BERNASCONI, ANTHONY J $ 450.00
Perform/Music/Sr Center Father's Day Celebration 6/15 6/15/23 $ 450.00 62629 109020 - BJ BINDERY-INTABCO $ 527.98
Svc/Cut Tabbed Dividers(40 Sets)/Map Books 5/30 185511 $ 527.98 62630 705 - BOA ARCHITECTURE $ 15,280.00
Design/Electric Vehicle Charging Stations 5/23 23-3027-1 $ 15,280.00 62631 2206 - BUCKNAM INFRASTRUCTURE GROUP INC $ 16,229.98 Svc/Update Pavement Mgmt Program 4/23 385-01.04 $ 16,229.98 62632 111882 - CALIFORNIA YELLOW CAB CORP $ 3,780.00
Sr Center/Nutrition Program 4/23 4503023 $ 1,770.00
Taxi Voucher Program/Sr Center 4/23 4501023 $ 2,010.00
62633 2118 - CASC ENGINEERING AND CONSULTING, INC $ 6,265.60 Consult/Modernization & Integration/Business Park 4/23 0048784 $ 6,265.60 62634 122747 - CDW GOVERNMENT, INC $ 5,699.40
W/C Software Maint/Netmotion 5/3/23-5/2/24 JV96206 $ 5,699.40 62635 2064 - CENTURY INDUSTRIES $ 178,168.00
Showmobile(1)/Recreation 6/2 0025341 $ 178,168.00
62636 2090 - CHARTER COMMUNICATIONS HOLDINGS LLC SPECTRUM $ 1,594.96 Svc/Internet Access 5/15-6/14 5/15/23-6/14/23 $ 1,594.96 62637 115003 - COUNTY OF ORANGE $ 107,266.57
PD Svc/OC Automated Telecommunication System 5/23 SH65354 $ 1,104.51 Svc/Animal Care 1/1/23-3/31/23 AC2390068 $ 106,162.06
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62638 107980 - CYPRESS COLLEGE-NOCCCD $ 500.00
Rental/Parking Lot & Room #18/Salute to America 6/29-6/30 2027-EMS 585626 $ 500.00 62639 1158 - DIRECTV $ 192.79
W/C Svc/Satellite TV 5/25-6/24 006762204X230526 $ 192.79 62640 101879 - DOOLEY ENTERPRISES $ 13,395.31
PD Ammo(29K Rnds) 5/24 65636 $ 13,395.31
62641 1071 - ELECTRIC CAR SALES SERVICE $ 619.56
Rent/Electric Utility Cart(1)/Salute to America 6/30-7/5 32252 $ 619.56 62642 2185 - ENVIRO SAFETY PRODUCTS, PUBLIC SAFETY CENTER $ 225.27 PD Exam Gloves(2K) 5/30 6139669 $ 225.27
62643 1169 - EVER AFTER EVENT PRODUCTIONS, LLC $ 4,564.30 Instruct/Dance 4/5-6/7 6/7/23 $ 4,564.30
62644 104530 - EXPERIAN $ 77.72
PD Credit Reports 5/23 CD2402003490 $ 77.72
62645 1115 - FRONTIER $ 397.98
7148996947 - Phone Svc/Sewers 6/23 6/23 $ 56.04
W/C Phone Svc/5624931036 6/23 6/23(A) $ 72.64
W/C Svc/Circuit Line 5/13-6/12 5/13/23-6/12/23 $ 269.30 62646 1506 - GODOY, SERGIO $ 70.00
Meals/Taser Instructor School 5/16-5/17 Reimb 6/9/23 $ 70.00 62647 119018 - GOLDEN STATE WATER COMPANY $ 3,280.55
Svc/Parkway Maint 5/23 5/23(A) $ 2,828.85
Svc/Storm Drain 5/23 5/23 $ 451.70
62648 1965 - GREENFIELDS OUTDOOR FITNESS, INC $ 512.89
Olympic Rings(2)/Nuts(2)/Play Equipment 5/19 S23357 $ 512.89 62649 1464 - HANLEY CHESS ACADEMY $ 1,524.25
Instruct/Chess 5/9-6/6 6/6/23 $ 1,524.25
62650 111285 - HARDY & HARPER, INC $ 82,982.05
Retention/Construct/Arterial Street Rehab 23376 Ret $ 82,982.05 62651 1493 - IMPERIAL SPRINKLER SUPPLY $ 1,474.75
Backflow Device(1)/Stanton Channel Berm/Knott & Orangewood 5/11 0010694968-001 $ 1,474.75 62652 102993 - ITERIS, INC $ 5,869.45
Design/Fiber Optic/Arnold Cypress Park 4/23 157553 $ 3,242.27 Svc/Maintain CCTV Network 4/23 157550 $ 1,940.00
Svc/Traffic Camera Infrastructure Upgrade 4/23 157552 $ 687.18 62653 1611 - J B BOSTICK COMPANY, INC $ 2,550.00
Retention/Construct/Parking Lot Resurface/Oak Knoll Park 332-Ret $ 2,550.00 62654 103024 - JHM & CARSON SUPPLY $ 96.36
PVC Pipe(50)/Couplings(15)/Misc 5/23 87037/3 $ 96.36
62655 2039 - KELLY SPICERS INC KELLY SPICER STORES $ 983.63 Specialty Paper(32.5 Rms) 5/24 11311617 $ 983.63
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62656 1588 - L.N. CURTIS AND SONS-CURTIS BLUE LINE $ 454.75 PD Safety Vests(6) 3/23 INV707953 $ 454.75
62657 933 - LSA ASSOCIATES, INC $ 12,882.47
Consult/Enviro Document & Tech Analysis/Goodman Center 4/23 188354 $ 1,943.32 Consult/Housing Element/Enviro Impact Report 4/23 188352 $ 9,916.44 Consult/Mitigated Negative Declaration/Business Park 4/23 188353 $ 1,022.71 62658 2227 - MATCON GENERAL ENGINEERING, INC $ 9,187.00 Final/Construct/Catch Basin Bypass/Lexington Park 5/17 1355 $ 9,187.00 62659 578 - MIG-MOORE IACOFANO GOLTSMAN, INC $ 39,556.25 Design/Arnold Cypress Park Rehab 4/23 0081123 $ 39,556.25 62660 80 - MORRIS, LETICIA $ 362.70
Instruct/Zumba 5/6-5/27 5/27/23 $ 226.20
Instruct/Zumba Gold 5/4-5/25 5/25/23 $ 136.50
62661 2180 - NU LINE TECHNOLOGIES, LLC $ 71,185.40
Construct/Sewer System Improvements 4/23 I2022-152-2 $ 71,185.40 62662 108944 - OFFICE DEPOT $ 592.57
Supplies/Citywide 5/23 6/9/23 $ 592.57
62663 1120 - ONE STOP CLEANERS $ 124.00
PD Svc/Dry Clean/Tablecloths(23)/Open House 5/22 3218 $ 124.00 62664 2084 - ORANGE COUNTY PUBLIC LIBRARY $ 226,919.11
Reimb/Tenant Enhancements/ADA Ramp 2021 OCR000956 $ 127,243.41 Reimb/Tenant Enhancements/HVAC Improvements 2021 OCR000955 $ 99,675.70 62665 122725 - ORANGE COUNTY SANITATION DISTRICT $ 76,893.00 Sewer Connect Fees 4/23 4/23 $ 76,893.00
62666 1140 - ORTIZ, JESSE $ 269.02
Reimb/Supervisory Leadership Institute 5/17-5/20 Reimb 6/9/23 $ 269.02 62667 842 - PARKINK $ 1,404.58
Shirts(223)/Day Camp 6/1 29033 $ 1,404.58
62668 194 - PAUL, BROCK $ 1,320.00
Tuition/Computer Forensics/Fall 2022-Spring 2023 Tuit 6/9/23 $ 1,320.00 62669 871 - PEREZ, DIANA $ 550.55
Instruct/Learn & Grow 4/19-5/17 5/17/23 $ 550.55
62670 110498 - PLANNING DIRECTORS ASSOC OF OC $ 125.00
Dues/Planning Directors Assoc/AV 2023 2023-07 $ 125.00
62671 1310 - PRESTI, CAMERON $ 70.00
Meals/Taser Instructor School 5/16-5/17 Reimb 6/9/23 $ 70.00 62672 1780 - RICHARD FISHER ASSOCIATES $ 60,262.50
Inspect/Landscape Services 1/23 4549 $ 12,640.00
Inspect/Landscape Services 2/23 & 3/23 4561 $ 23,770.00 Inspect/Landscape Services 4/23 & 5/23 4571 $ 23,852.50 62673 2091 - ROTHERHAM, NICHOLAS $ 253.50
Instruct/Football 3/27-5/3 5/3/23 $ 253.50
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62674 524 - SHORMAN, LORRAINE $ 422.50
Instruct/Fitness 4/3-5/3 5/3/23 $ 422.50
62675 939 - SKYHAWKS SPORTS ACADEMY, INC $ 4,358.25
Instruct/Soccer 5/10-6/7 6/7/23 $ 1,969.50
Instruct/Youth Multi-Sport 4/1-6/3 6/3/23 $ 2,388.75
62676 119016 - SO CAL EDISON $ 22.30
700134894611 - Svc/Traffic Signal 5/23 5/23 $ 22.30
62677 119017 - SO CAL GAS CO $ 1,636.87
00840909006 Svc/Comm Center 5/23 5/23(D) $ 351.38
08131074000 Svc/Storm Drain 5/23 5/23(B) $ 26.50
12600890003 Svc/Maint Yard 5/23 5/23(G) $ 95.30
13230923008 Svc/Storm Drain 5/23 5/23(C) $ 20.55
14011061398 Svc/Storm Drain 5/23 5/23 $ 27.14
16111070716 Svc/Storm Drain 5/23 5/23(A) $ 38.38
18690942000 Svc/Sr Center 5/23 5/23(F) $ 203.46
19530910009 Svc/City Hall 5/23 5/23(E) $ 874.16
62678 543 - SORVILLO, BRYAN $ 7,917.00
Instruct/Group Tennis 5/8-6/9 6/9/23 $ 7,917.00
62679 116238 - STAPLES BUSINESS ADVANTAGE $ 152.95
Memo Pads(12)/Sharpies(12)/Misc 5/10 3537762786 $ 52.43 Tissues(2 Bxs)/Labeler Tapes(4 Rls) 5/2 3537243462 $ 100.52 62680 122862 - STEVEN ENTERPRISES INC $ 299.50
Svc/Preventative Maintenance/Engineering Plotter 5/15 0462968IN $ 299.50 62681 588 - THE COUNSELING TEAM INTERNATIONAL $ 1,325.00 PD Svc/Employee Counseling 5/23 86680 $ 1,000.00
W/C Svc/Psych Eval(1) 5/10 86624 $ 325.00
62682 107127 - THE FLAG FACTORY $ 913.27
US Flags(4)/CA Flags(4) 5/22 31662 $ 913.27
62683 2145 - TMR GENERAL ENGINEERING INC ABTIN TEYMOORIAN $ 535.00 Retention/Replace/Bathroom Countertop/Sr Center 02-335 $ 535.00 62684 1170 - TOM'S PLUMBING & DRAIN SERVICE CORP $ 1,325.00 Repair/Water Main Break/Comm Center 5/4 57797 $ 575.00
Svc/Hydro-Jet Sewer Line/Civic Center Green Restrooms 5/4 57669 $ 750.00 62685 105052 - TOPAZ ALARM CORP. $ 105.00
Monitor Pumps 6/23 141573 $ 105.00
62686 127207 - UNDERGROUND SVS ALERT OF SO CA $ 165.75
Svc/DigAlert Tickets 5/23 520230221 $ 165.75
62687 1242 - UNIFORM DEPOT, INC-MR UNIFORM $ 112.62
PD Uniform/Volunteer WSchoemann 7221 $ 112.62
62688 129595 - VERIZON WIRELESS - CA $ 79.74
Cell Svc/Rec 5/23 5/23 $ 79.74
EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
05/06/23-06/09/23
62689 111142 - VERSATILE INFORMATION PRODUCTS $ 2,700.00 PD Software Maint/Digital Audio Recorders 5/1/23-4/30/24 189 $ 2,700.00 62690 1992 - VOORHEES, RONDA $ 1,102.40
Instruct/Art Fun/Piano 5/10-6/8 6/8/23 $ 1,102.40
62691 2142 - VRC COMPANIES, LLC VITAL RECORDS HOLDINGS, LLC $ 200.72 Off-Site Records Storage/Retrieval 4/23 3467648 $ 200.72 62692 2012 - WILLDAN ENGINEERING $ 700.00
Svc/Neighborhood Preservation/Code Enforcement 4/23 00228696 $ 700.00 62693 1974 - YUNEX LLC $ 10,861.39
Repair/Traffic Signal Pull Boxes/Moody St 4/18 5620042801 $ 656.25 Repair/Traffic Signal Pull Boxes/Moody St 4/28 5620042926 $ 127.50 Repair/Traffic Signals 4/23 5620042917 $ 5,757.50
Svc/Street Light Survey 4/23 5610283724 $ 189.07
Traffic Signal Maint 4/23 5610283736 $ 4,131.07
62694 0 - ABC DEVELOPMENT PRESCHOOL $ 300.00
Refund/Facility Deposit/Contract #7148 Rfd 6/9/23 $ 300.00 62695 0 - CAMELBACK TOYTOA $ 40.00
Refund/Citation #CP473540 Rfd 6/9/23 $ 40.00
62696 0 - CASTANEDA, MARIO $ 300.00
Refund/Facility Deposit/Contract #7196 Rfd 6/9/23 $ 300.00 62697 0 - CHOI, DANIEL $ 1,000.00
Refund/Recycling Deposit/4911 Lemon Ave Rfd 6/9/23 $ 1,000.00 62698 0 - HODGES, JANICE $ 300.00
Refund/Facility Deposit/Contract #7061 Rfd 6/9/23 $ 300.00 62699 0 - HUTCHINSON, MARTIN $ 40.00
Refund/Citation #CP473063 Rfd 6/9/23 $ 40.00
62700 0 - LOURENCO, MOSES $ 40.00
Refund/Citation #CP474760 Rfd 6/9/23 $ 40.00
62701 0 - ROBLES, CARINA $ 300.00
Refund/Facility Deposit/Contract #6918 Rfd 6/9/23 $ 300.00 62702 0 - TUAZON, CHRISTELENE $ 300.00
Refund/Facility Deposit/Contract #7125 Rfd 6/9/23 $ 300.00 62703 0 - VANCIL, JIM $ 500.00
Refund/Pool Bond/10201 Mardell Dr Rfd 6/9/23 $ 500.00
Total EFTs $ 570,833.87 $ 570,833.87
Total Warrants 2,526,014.32 2,526,014.32
Transfer to Payroll (W1502) 738,423.15 Payroll 04/28/23-05/12/23 738,423.15 Transfer to Payroll (W1503) 801,397.18 Payroll 05/12/23-05/26/23 801,397.18 Grand Totals $ 4,636,668.52 $ 4,636,668.52
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 18.
FROM: Douglas Dancs, Director of Public Works
DATE: 06/26/2023
SUBJECT: Renew the Cypress Corporate Center Landscape Maintenance District No. 1 for FY 2023-24
RECOMMENDATION
Adopt a Resolution renewing Cypress Corporate Center Landscape Maintenance District No. 1 for FY 2023-24, pursuant to the Landscaping and Lighting Act of 1972.
DISCUSSION
The Cypress Corporate Center Landscape Maintenance District No. 1 (District) was established to provide ongoing maintenance of the Stanton Channel landscape berm which acts as a buffer between the businesses and residences to the south. Parcels in the District pay an assessment for the maintenance of the berm based on square footage. The assessment for FY 2023-24 is $98,789. The attached resolution authorizes the assessment of Cypress Business Park properties adjacent to the channel for berm maintenance.
A copy of the May 8 Agenda Report approving the City Engineer’s Report and the FY 2023-24 renewal of the Cypress Corporate Center Landscape Maintenance District No. 1 is attached.
Affidavits of posting and publication of the public hearing notices are on file in the City Clerk's office.
BUDGET IMPACT
The maximum assessment for FY 2023-24 is $98,789 (see Attachment “D” of the City Engineer’s Report).
The assessment covers the majority of the $116,122 of proposed maintenance costs for the period of July 1, 2023 through June 30, 2024, which includes the indirect and direct support costs from the City and administrative costs imposed by the County Auditor – Controller.
Restricted fund balance amounts are available in the Maintenance District No. 1 Fund to pay the $17,333 of costs in excess of the maximum assessment for FY 2023-24.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Resolution
May 8 Agenda Report
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA,
ORDERING THE RENEWAL OF THE CYPRESS CORPORATE CENTER
LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2023-24, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, AND
CONFIRMING THE DIAGRAM AND ASSESSMENT THEREOF
WHEREAS, the City Council has, by Resolution No. 6927, declared its intention to order the construction and maintenance of a certain landscaped berm in connection with the development of the Cypress Business Park, and to modify Cypress Corporate Center Landscape Maintenance District No. 1 under the provisions of the Landscaping and Lighting Act of 1972, i.e., Part 2 of Division 15 of the California Streets and Highways Code (herein “the Act”); and
WHEREAS, in Resolution No. 6927, the City Council fixed June 26, 2023, at the hour of 6:00 p.m. in the City Council Chamber located at City Hall, 5275 Orange Avenue, in the City of Cypress, California, as the time and place for hearing protests and objections to the improvements proposed to be renewed for Fiscal Year 2023-24, and/or to the proposed assessment; and
WHEREAS, the City Council has approved a report prepared by the City Engineer under and pursuant to the Act and, in particular, Section 22565 et seq. of the Act; the City Engineer’s Report (herein “the Report”), and said Report has been filed with the City Clerk of the City of Cypress and has been available for review by the property owners within Cypress Corporate Center Landscape Maintenance District No. 1; and WHEREAS, the City Clerk has given the notices of the passage of the Resolution of Intention, Resolution No. 6927, the filling of the Report, and of the time and place and purpose of said hearing, substantially as required by Sections 22626 et seq. of the California Streets and Highways Code; and
WHEREAS, the City Clerk has filed with the City Council an affidavit setting forth the time and manner of the compliance with the requirements of the Act for publishing and mailing of said notices; and
WHEREAS, at the time and place stated in said notices, a hearing was duly held by the City Council; during the course of said hearing, the Report was duly presented and considered; all written protests and objections received, if any, were duly presented, read, heard, and considered; all persons appearing at said hearing and desiring to be heard in the matter of said Report were heard; a full, fair, and complete hearing has been had; and the City Council is fully informed in the premises; and
WHEREAS, the City Council has examined and considered the assessment proposed in said Report and the proceedings prior thereto, and the evidence presented at said hearing.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:
SECTION 1. The hearing referred to in the recitals hereof has been duly, held, and each and every step in the proceedings prior to and including the hearing has been duly and regularly taken. The City Council is satisfied with the correctness of the Report, including the assessment and diagram, the proceedings and all matters relating thereto; and any and all protests, objections, or appeals are hereby overruled and denied. The City Council orders the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2023-24, as described in Resolution No. 6927, and confirms the proceedings and said assessment.
SECTION 2. The City Council orders the proposed improvements to be made in accordance with said Report and these proceedings.
SECTION 3. The City Council determines that the amount of the assessment shown in said Report, i.e. $98,789 should be confirmed; and said assessment is confirmed and fixed in the amount of $98,789.
SECTION 4. The City Council determines that the amounts to be assessed against the individual parcels shown on the assessment diagram contained in said Report are hereby approved and confirmed; and said City Clerk is directed to endorse the fact and date of such approval on said Report.
SECTION 5 The City Clerk is directed to file said diagram and assessment with the County Auditor as required by Section 22641 of the California Streets and Highways Code.
PASSED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the 26
th day of June, 2023.
MAYOR OF THE CITY OF CYPRESS
ATTEST:
CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 26
th day of June, 2023, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 5.
FROM: Douglas Dancs, Director of Public Works
DATE: 05/08/2023
SUBJECT: Approve the City Engineer's Report and Renew Cypress Corporate Center Landscape Maintenance District No. 1 (Stanton Channel Berm)
RECOMMENDATION
1. Approve the City Engineer's Report for the Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2023-24; and
2. Adopt the attached Resolution declaring the City Council's intention to order the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for maintenance of the landscape and irrigation system located at the berm on the north side of the Stanton Channel and setting a public hearing for June 26, 2023.
DISCUSSION
The City formed a Maintenance District in 1985 covering all properties bounded by the Stanton Channel on the south, Katella Avenue on the north, Knott Street on the east, and Valley View Street on the west. This was done to provide a funding source for the City to maintain the landscaping along the berm when the properties developed to the north.
The 19 parcels are owned by four property owners and are assessed annually on a per-acre basis (see Attachment E and F of the City Engineer's Report). The assessment funds maintenance and irrigation of the landscaping located on the berm. The annual assessment for landscape maintenance is a routine process established over 30 years ago.
The City maintains the berm primarily through a landscape contract, which includes trimming plant material four times a year and irrigation repairs on a time and materials basis.
Every year, pursuant to the Landscaping and Lighting Act, the City Engineer prepares a report to file with the City Clerk outlining the renewal of the landscape maintenance district.
The attached resolution approves the City Engineer's Report and declares the City Council's intention to renew Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2023-24 and sets a public hearing for June 26, 2023.
BUDGET IMPACT
Renewal includes a proposed maximum assessment of $98,789 to 19 parcels adjacent to the berm. The assessment is distributed proportionately based on each parcel's total square footage. The adjusted assessment reflects a 3.65% CPI increase from last year's $95,310 assessment. The annual maintenance of the berm and indirect support costs from the City total $116,122 and exceeds the annual assessment amount, and sufficient amounts are available in the restricted fund balance of the Maintenance District No. 1 Fund to pay the additional $17,333 budgeted in FY 2023-24.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
City Engineer's Report
Resolution
CITY ENGINEER'S REPORT
for
CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE
DISTRICT NO. 1
FISCAL YEAR 2023-24
_____________________________________
Nick Mangkalakiri, P.E.
City Engineer
City of Cypress
May 2023
CITY ENGINEER'S REPORT
MAINTENANCE ASSESSMENT DISTRICT FOR BERM
This document consists of the following documents:
Attachment A............................................................Landscape Maintenance Specifications Specifications for the improvements are filed with the City Engineer and are available for review at the Public Works counter. Although separately bound, the specifications are a part of this report and are included in it by reference.
Attachment B............................................................................ Landscape Plan and Section Plans showing existing and proposed landscape maintenance improvements.
Attachment C .......................................................................................Master Irrigation Plan Plans showing existing and proposed irrigation improvements Attachment D ............................................................................. Maintenance Cost Estimate An estimate of the cost of improvements, including direct and indirect costs.
Attachment E....................................................... Diagram of Proposed Assessment District A diagram showing all the parcels of real property within this assessment district.
Attachment F............................................................Assessment Distribution Cost Estimate An assessment of the estimated cost of the improvements on each benefited parcel of land within the assessment district as shown in Attachment E.
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(NOTE: Berm section is 17' - 6"
wide from Knott Street
to 1 000' west.)
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--FENCE GATE
VALVES
GATE VALVE
TEMPORARY
CONNECTION TO
ADJACENT SITE
X
TORO 316-12-02
TORO 308-12-02
X
MAIN LINE
PRIVATE FENCE
X
STORM CHANNEL
FENCE
MASTER IRRIGATION PLAN
SCALE: NOT TO SCALE
Attachment C
D-1
Attachment D
MAINTENANCE COST ESTIMATE
DESCRIPTION AMOUNT
Maintenance (from 7/1/23-6/30/24) $ 100,975
City’s Indirect Support Costs $ 15,147
Total Maintenance Costs $ 116,122
Assessment * $ 98,789
*3.65% CPI adjustment (All Urban Consumers – March 2022 to March 2023)
Attachment F
ASSESSMENT
NUMBER
NAME DESCRIPTION Acreage %
AMOUNT OF
ASSESSMENT
2023-24
1 Cypress Corporate Center LLC; P.O. Box 240011,
Los Angeles, CA 90024
Par 1, PM 134-4
A.P. #224-271-05
5.378 3.95% $3,899.58
2 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 1, PM 207-35
A.P. #224-271-11
1.646 1.21% $1,193.51
3 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 2, PM 207-35
A.P. #224-271-07
3.238 2.38% $2,347.87
4A Katella Holder Street LLC; PO Box 847, Carlsbad, CA
92018
Par 1, PM 155-23
A.P. #224-271-23
13.966 10.25% $10,126.74
4B
Katella Holder Street LLC; PO Box 847, Carlsbad, CA
92018
Par 2, PM 155-23
A.P. #224-271-24
8.324 6.11% $6,035.73
5 Duke Realty Limited Partnership; P.O. Box 40509,
Indianapolis, IN 46240
Par 1, PM 167-34
A.P. #224-261-04
22.304 16.37% $16,172.62
6 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 4, PM 247-21
A.P. #224-261-07
6.301 4.62% $4,568.85
7 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 3, PM 247-21
A.P. #224-262-01
15.235 11.18% $11,046.89
8 Warland Investments, Ltd. 1299 Ocean Ave., Ste. 300
Santa Monica, CA 90401
Par 1, PM 214-13
A.P. #224-271-21
11.314 8.30% $8,203.78
9 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 2, PM 207-35
A.P. #224-271-12
1.843 1.35% $1,336.36
10 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 3, PM 207-35
A.P. #224-271-13
1.100 0.81% $797.61
11 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 4, PM 207-35
A.P. #224-271-14
1.106 0.81% $801.96
12 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Lot 5, PM 207-35
A.P. #224-271-17
1.380 1.01% $1,000.64
13 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 6, PM 207-35
A.P. #224-271-16
0.996 0.73% $722.20
14 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 7, PM 207-35
A.P. #224-271-15
1.322 0.97% $958.58
15 Warland Investments, Ltd. 1299 Ocean Ave., Ste. 300
Santa Monica, CA 90401
Par 2, PM 214-13
A.P. #224-271-22
17.504 12.85% $12,692.14
16 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 1, PM 238-16
A.P. #224-261-08
7.177 5.27% $5,204.04
17 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 2, PM 247-21
A.P. #224-261-10
9.211 6.76% $6,678.89
18 Cypress Corporate Center LLC; P.O. Box 240011
Los Angeles, CA 90024
Par 2, PM 247-21
A.P. #224-261-11
6.897 5.06% $5,001.01
Total 136.24 100% $98,789.00
Max Assessment of $98,789
Landscape Maintenance District No.1
2023-24 Assessment Distribution Based on
394
RESOLUTION NO. 6927
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
CALIFORNIA, DECLARING ITS INTENTION TO ORDER THE RENEWAL
OF CYPRESS CORPORATE CENTER LANDSCAPE MAINTENANCE
DISTRICT NO. 1 FOR FISCAL YEAR 2023- 24, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, AND FIXING A TIME
AND PLACE FOR HEARING OBJECTIONS THERETO
WHEREAS, the City Council has heretofore proposed the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 ( the" District") for Fiscal Year 2023- 24 pursuant to the provisions of the Landscaping and Lighting Act of 1972 ( Streets and Highways Code, Sections 22500 et seq.) for the purpose of maintaining a landscaped berm constructed in connection with the development of the Cypress Business Park; and WHEREAS, the City Engineer's report entitled "City Engineer's Report-Maintenance Assessment District for Berm," dated May 2023, (the" City Engineer") was ordered, prepared and presented to the City Council pursuant to Streets and Highways Code, Sections 22565 et seq.; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS HEREBY DOES FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:
SECTION 1. The City of Cypress does hereby declare its intention to order the renewal of Cypress Corporate Center Landscape Maintenance District No. 1 for Fiscal Year 2023-24, and to collect assessments pursuant to the Landscaping and Lighting Act of 1972.
SECTION 2. The District consists of that certain portion of the City of Cypress bounded on the north by Katella Avenue, on the east by Knott Street, on the south by Stanton Storm Channel, and on the west by Valley View Street.
SECTION 3. The landscaped improvements to be installed and maintained within the boundaries of the District are more particularly described in the City Engineer' s Report.
Said improvements have been modified since formation of said District by being extended from Knott Street westerly to 40' east of Valley View Street.
SECTION 4. A full and detailed description of the boundaries of the District and the proposed assessments upon assessable lots and parcels of land within the District are contained in the City Engineer's Report.
SECTION 5. NOTICE IS HEREBY GIVEN that on the 26th day of June, 2023, at the hour of 6:00 p.m. in the Council Chamber located at City Hall, 5275 Orange Avenue, in the City of Cypress, California, any and all persons having objections to the work or extent of the District, may appear and show cause why said work should not be done or carried out or why the District should not be renewed in accordance with the Resolution of Intention.
Although the City Council will consider all oral objections at the hearing, in order for an objection to constitute a protest under Streets and Highways Code, Section 22628, such protest must be in writing and must contain a description of the property in which each signer thereof is interested, sufficient to identify the same and must be delivered to the City Clerk of said City prior to the time set for the hearing and no other protests or objections will be considered for this purpose. If the signer of any protest is not shown upon the last equalized assessment roll of Orange County as the owner of the property described in the protests, then such protest must contain or be accompanied by written evidence that such signer is the owner of the property so described.
SECTION 6. The City Clerk shall cause this Resolution of Intention to be published at least ten days prior to the date set for the hearing, at least once in a newspaper of general circulation serving the City of Cypress, California, all as provided for in Government Code, Section 6061.
395
SECTION 7. The City Clerk is hereby ordered and directed to mail this Resolution of Intention to all property owners, whether resident or nonresident, within the District, at least ten days prior to the date set for the hearing, pursuant to Streets and Highways Code, Section 22627.
PASSED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the 8th day of May, 2023.
Oh11/2- 31e-Pz
MAYOR OF TH ITY OF CYPRESS
ATTEST:
CITY ERK OF TH CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 8th day of May, 2023, by the following roll call vote:
AYES: 5 COUNCIL MEMBERS: Burke, Marquez, Peat, Minikus and Hertz- Mallari NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
CITY CLERK OF T E ITY OF CYPRESS