AGENDA
SPECIAL JOINT MEETING
CYPRESS CITY COUNCIL AND
RECREATION AND COMMUNITY SERVICES COMMISSION
July 10, 2023
6:00 P.M.
www.cypressca.org 5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.
CALL TO ORDER
6:00 P.M.
Council Chambers
ROLL CALL
Cypress City Council (also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District)
Mayor Anne Hertz-Mallari
Mayor Pro Tem Scott Minikus
Council Member David Burke
Council Member Frances Marquez
Council Member Bonnie Peat
Recreation and Community Services Commission
Commissioner Jeff Dronkers
Commissioner Colin Edwards
Commissioner Carol Erbe
Commissioner Christen Jackson
Commissioner Anne Logovii
Commissioner Leo Medrano
Commissioner Jan Ridgeway
Former Commissioner Vanessa Burtle
Former Commissioner Linda Croce
Former Commissioner Jennifer Park
INVOCATION SeaCoast Grace Church
PLEDGE OF ALLEGIANCE
PRESENTATIONS
Parks Make Life Better Month Proclamation
Introduction of New City Employees
ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City Council may
ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member or Commissioner requests separate action on a specific item.
1. Proclaim the Month of July 2023 as Parks Make Life Better Month Prepared by: Alisha Farnell, City Clerk
Recommendation: Proclaim the month of July 2023 as Parks Make Life Better Month.
NEW BUSINESS
2. Approve Plans and Specifications for Arnold Cypress Park Rehabilitation, Project 308 Prepared by: Doug Dancs, Director of Public Works
Recommendation: Approve plans and specifications for Arnold Cypress Park Rehabilitation, Project 308.
3. Provide Direction to Recreation and Services Commission Regarding Names for Arnold Cypress Park Softball Fields
Prepared by: Jeff Draper, Director of Recreation and Community Services Recommendation: Direct the Recreation and Community Services Commission to recommend names for Arnold Cypress Park Softball Fields for City Council Consideration.
4. Receive the Annual Update from the Recreation and Community Services Commission Prepared by: Jeff Draper, Director of Recreation and Community Services Recommendation: Receive the annual update from the Recreation and Community Services Commission.
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the City Hall bulletin board and City website not less than 24 hours prior to the meeting. Dated this 6th day of July, 2023.
________________________________
Alisha Farnell, City Clerk
PUBLIC PARTICIPATION
July 10, 2023 | Page 2
PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:
1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.
2. Attend Virtually via Webinar. Follow this link:
https://attendee.gotowebinar.com/register/1668136592941528412 . Advanced registration is recommended.
The public may address the City Council virtually during Oral Communications on Agenda Items/ Public Hearings/ Oral Communication on Items Not on the Agenda. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you.
= Hand Raise = Unmute
3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item.
4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive.
5. Listen to the Meeting. Listen-only teleconferencing is available by calling (562) 247-8321 and entering Access Code 303-276-414. No registration or audio pin is necessary.
INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 24 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
July 10, 2023 | Page 3
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Special Joint Meeting 1.
FROM: Alisha Farnell, City Clerk
DATE: 07/10/2023
SUBJECT: Proclaim the Month of July 2023 as Parks Make Life Better Month
RECOMMENDATION
Proclaim the month of July 2023 as Parks Make Life Better Month.
DISCUSSION
Periodically, the City receives requests to publicly declare, recognize, observe, or promote awareness of a special event. As the City's past practice has established, routine and/or internal proclamation requests are placed on an agenda by the City Clerk for consideration by the City Council. Any new proclamation requests may be added to a future agenda in accordance with City Council policy.
The City Clerk received a routine request from the Recreation and Community Services Department for the City Council to officially proclaim the month of July 2023 as Park Makes Life Better Month. A proclamation has been prepared for the Mayor’s signature and is attached for consideration.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Proclamation
“PARKS MAKE LIFE BETTER MONTH! ®”
JULY 2023
WHEREAS, since the establishment of Cypress Recreation and Park District in 1949, parks and recreation remains an integral part of Cypress with outstanding recreation programming and community services that add value to the City’s homes and businesses; and
WHEREAS, Cypress residents, businesses, community organizations and visitors are able to enjoy many benefits of the City’s parks in accessing outdoor spaces for physical activity, exercise, access to nature, play, relaxation, arts, learning and social connections among children and adults; and
WHEREAS, parks, recreation activities, and leisure experiences provide lifelong opportunities for people to live, to grow, to contribute to society, and to come together to experience a sense of community; and
WHEREAS, parks and recreation activities enrich the lives of Cypress residents by creating community cohesion and pride; and
WHEREAS, the City of Cypress promotes the positive personal and community value of parks, recreation facilities, open space, sports and nature for children, teens, adults and seniors of all abilities; and
WHEREAS, the District is proud of the vital contributions of its employees, contractors and volunteers dedicated to enhancing the quality of life for the community.
NOW, THEREFORE, BE IT RESOLVED, that I, Anne Hertz-Mallari, Mayor of the City of Cypress, along with my fellow Council Members, do hereby proclaim the month of July 2023 as “PARKS MAKE LIFE BETTER! ® MONTH” in the City of Cypress, and invite all its citizens to use and enjoy its parks, open spaces, facilities, and recreation opportunities.
__________________________________
Anne Hertz-Mallari
Mayor of the City of Cypress
Dated: July 10, 2023
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Special Joint Meeting 2.
FROM: Douglas Dancs, Director of Public Works
DATE: 07/10/2023
SUBJECT: Approve Plans and Specifications for Arnold Cypress Park Rehabilitation, Project 308
RECOMMENDATION
Approve plans and specifications for Arnold Cypress Park Rehabilitation, Project 308.
DISCUSSION
Built in 1949, Arnold Cypress Park is the oldest park in Cypress and long-time home to Cypress Girls Softball. The 14.55 acre park was originally seven acres and expanded to its current size in 1963. Last July, the City Council approved the preliminary design for the Arnold Cypress Park Rehabilitation Project to include:
Four softball fields
Eight lighted pickleball courts
Children's play area with fabric shade sails
Restroom and concession building
A second round of community engagement was undertaken in August to further refine the project.
Recreation and Community Services received more than 600 responses, bringing the total comments received to just under1,300 from both outreach campaigns. While many of the most requested amenities were already included in the reimagined park, Public Works and RCS revaluated them and, where possible, updated the design to enhance/incorporate them.
In addition to the four softball fields (three synthetic turf and one natural turf), playgrounds, and pickleball courts, the final park design features a 6-foot wide half-mile walking path, 294 parking spaces, 15 electric vehicle charging stations, two picnic shelters, 34 picnic tables, covered bleachers, exercise equipment, six bullpens and three batting cages, storage building, 225 trees, a lighted basketball and volleyball court, and office space. The final layout of the park is attached.
The estimated cost to construct the park is $27.5 million, including construction management, inspection, and contingencies. Construction is expected to begin in fall 2023 and be complete early 2025.
BUDGET IMPACT
There is no fiscal impact associated with approval of plans and specifications. The district's FY 2023-24 Budget includes $27.5 million for project construction funded by loans from the city.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Park Layout
•
Field #3
LEGEND
Q) Restroom/Concession/Office Building
@ Synthetic Turf Softball Field (225' Outfield)
@ Synthetic Turf Softball Field (200' Outfield)
© Natural Turf Softball Field
@.) Batting Cages
© Bullpen
(Z) Lighted Pickleball Courts
June 2023
Field #2
@ Lighted Basketball Court
(?) Lighted Volleyball Court
(@) Shaded Bleacher
(fJ) Dugout
@ Exercise Stations
@ 30' High Safety Netting
Field #1
Qj) 12' Wide Walking Path (0.5 mile loop)
Q§) Storage Area
-
60 120
'
@ Children's Play Area with Shade Canopies
@ Picnic Shelter
@ Perimeter Block Wall
® Entry Monument
@) Entry / Exit Points
@ Drop-Off
@ Electric Vehicle Parking Total: 15 Stalls
@ Parking Total: 294 Stalls
Arnold Cypress Park Rehabilitation
City of Cypress, CA
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Special Joint Meeting 3.
FROM: Jeff Draper, Director of Recreation and Community Services DATE: 07/10/2023
SUBJECT: Provide Direction to Recreation and Services Commission Regarding Names for Arnold Cypress Park Softball Fields
RECOMMENDATION
Direct the Recreation and Community Services Commission to recommend names for Arnold Cypress Park Softball Fields for City Council Consideration.
DISCUSSION
The rehabilitation of Arnold Cypress Park includes four softball fields in addition to traditional park amenities. The softball fields are home to the Cypress Girls Softball League and the project provides an opportunity to name the fields. Currently, the fields have simple number designations (one through four).
The Recreation and Community Services Commission shall recommend names to identify the four softball fields to the City Council at its November 13 meeting. The Commission's recommendations should focus on recognizing individuals who have made a significant contribution to Arnold Cypress Park and/or Cypress Girls Softball League. The Commission shall solicit nominations from the community and hold at least one public meeting to discuss its recommendations.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Special Joint Meeting 4.
FROM: Jeff Draper, Director of Recreation and Community Services DATE: 07/10/2023
SUBJECT: Receive the Annual Update from the Recreation and Community Services Commission
RECOMMENDATION
Receive the annual update from the Recreation and Community Services Commission.
DISCUSSION
The Recreation and Community Services strategic plan includes an objective to conduct a joint meeting with the City Council and the Recreation and Community Services Commission. The Recreation and Community Services Director will provide an annual update on Recreation programming and Commissioner activities.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Recreation Strategic Plan
City of Cypress
Recreation & Community Services Department
Strategic Plan
2020 - 2025
RECREATION & COMMUNITY SERVICES STRATEGIC PLAN 2020 – 2025
GOAL:
PROVIDE EFFECTIVE AND INNOVATIVE
PROGRAMS AND SERVICES
STRATEGY IMPLEMENTATION/
INITIATION YEAR
STATUS
Provide progressive training, development
and succession opportunities for
employees.
2019-20 Done
Identify opportunities to partner with
neighboring cities, local schools, and nonprofits to enhance services and efficiency:
Teen Center
Senior Services
Recreation Services
2020-21
2021-22
2022-23
Done
Done
Done
Increase volunteer program participation
and impact. 2023-24 On Target
Conduct a needs assessment to ensure
programs and services match community
needs.
2024-25 Future
RECREATION & COMMUNITY SERVICES STRATEGIC PLAN 2020 – 2025
GOAL:
MAINTAIN FINANCIAL STABILITY
STRATEGY IMPLEMENTATION/
INITIATION YEAR
STATUS
Implement updated fees and communicate
the need for them to community and
customers.
2019-20 Done
Recommend an event and facility
sponsorship program to the City Council. 2020-21
Revised to
2023-24
Research grant opportunities as part of
annual budget development process. 2020-21 Done
Evaluate facility use and marketing to
increase revenue from rentals. 2020-21 Revised to 2024-25 Explore opportunities for the RCS
Foundation to engage with the community
and support the department.
2021-22 Done
RECREATION & COMMUNITY SERVICES STRATEGIC PLAN 2020 – 2025
GOAL:
INCREASE PARTICIPATION AND COMMUNITY ENGAGEMENT
STRATEGY IMPLEMENTATION/
INITIATION YEAR STATUS
Work with the Youth Action Committee to
evaluate innovative approaches to
programing, social media and technology.
2019-20 Done
Develop a Recreation and Community
Services Commission annual report and
conduct a joint meeting with the City
Council and Commission.
2020-21 Done
Develop a Senior Citizens Commission
annual report and conduct a joint meeting
with the City Council and Commission.
2020-21 Done
Review department policies and
procedures to ensure services are being
provided in a fair and efficient manner:
Registration and Refund
Field and Facility Rentals
Park Regulations
2020-21
2021-22
2022-23
Revised to
2024-25
2023-24
2023-24
Evaluate Senior Center programs and
activities to enhance participation,
especially for active older adults 2020-21 Done