Agenda packet — Cypress City Council, September 25, 2023

AMENDED AGENDA

REGULAR MEETING

CYPRESS CITY COUNCIL
September 25, 2023
6:00 P.M. - General Session
www.cypressca.org 5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.

AGENDA AMENDMENTS
Agenda Item No. 1 - Submitted public comment attached to report.

CALL TO ORDER
6:00 P.M.

Council Chambers

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
Mayor Anne Mallari
Mayor Pro Tem Scott Minikus
Council Member David Burke
Council Member Frances Marquez
Council Member Bonnie Peat
INVOCATION First Baptist Church of Cypress

PLEDGE OF ALLEGIANCE

REPORT OF CLOSED SESSION / WORKSHOP
City Manager/City Attorney

PRESENTATIONS
Veteran Recognition Presentation
Legislative Update Presentation by Senator Janet Nguyen ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

1. Receive and File Public Comments Submitted for the September 25, 2023 City Council Meeting
Prepared by: Alisha Farnell, City Clerk
Recommendation: Receive and file submitted public comments.

2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading

3. Second Reading of an Ordinance Amending Ordinance No. 1203 and Chapter 2 of the Municipal Code Relating to the Conduct of City Council Meetings Prepared by: Alisha Farnell, City Clerk
Recommendation: Approve the second reading and adopt an Ordinance, by title only and waive further reading, amending Ordinance No. 1203 and Chapter 2 of the Municipal Code relating to the conduct of City Council meetings.

4. Accept the Tree Planting Program, Project 345
Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Accept the Tree Planting Program, Project 345, in the amount of $64,492 and approve the final payment of $3,224.60 to Master Landscape & Maintenance, Inc.;

2. Authorize the City Engineer to file the Notice of Completion with the County Recorder.

September 25, 2023 | Page 2

5. Approve Plans and Specifications for City Hall Public Restroom Improvements, Project 324
Prepared by: Doug Dancs, Director of Public Works
Recommendation: Approve plans and specifications for City Hall Public Restroom Improvements, Project 324.

6. Approve Plans and Specifications and Award Contracts for Arterial Street Rehabilitation, Project 350
Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Approve Plans and Specifications for Arterial Street Rehabilitation, Project 350; and

2. Award a contract to R.J. Noble Company, for $2,115,100.50, and authorize a contingency of $317,000.50; and

3. Approve a Task Order for Construction Inspection Services and Materials Testing to Ardurra Group Inc., for $135,778 and authorize a contingency of $20,500.00; and

4. Approve a $157,380.00 appropriation increase in the Road Maintenance and Rehabilitation Account (RMRA) fund for the Arterial Street Rehabilitation, Project 350.

7. Award Contracts for Veterans Park & Cedar Glen Park Parking Lot Resurfacing, Project 363
Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Approve Plans and Specifications for the Veterans Park & Cedar Glen Park Parking Lot Resurfacing, Project 363; and

2. Award a contract to Prestige Paving Company, Corona, CA, for $67,175.52, and authorize a contingency of $10,080; and

3. Approve a Task Order for Construction Inspection Services to Ardurra Group, Inc., for $20,095, and authorize a contingency of $3,020.

September 25, 2023 | Page 3

8. Award Contracts for the Purchase of Arnold Cypress Park Amenities Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Award a contract to Musco Sports Lighting for $645,581, for the purchase of sports field lighting; and

2. Award a contract to AstroTurf for $1,261,882, for the purchase of synthetic turf field materials.

9. Accept Office of Traffic Safety DUI Traffic Enforcement Grant Prepared by: Mark Lauderback, Chief of Police
Recommendation:

1. Accept the FY 2023-24 Office of Traffic Safety DUI/Traffic Enforcement grant; and

2. Appropriate $90,000 in the General Fund Grants Fund; and

3. Increase estimated revenues by $90,000 in the General Fund Grants Fund.

10. Approve the Urban Area Security Initiative Sub-Recipient Agreement with the City of Anaheim
Prepared by: Mark Lauderback, Chief of Police
Recommendation:

1. Approve the Fiscal Year 2022 Urban Area Security Initiative (UASI) Sub-Recipient Agreement with the City of Anaheim; and

2. Authorize the City Manager to execute all UASI related documents.

11. Declare Surplus Equipment and Approve the Donation to the Anaheim Union High School District
Prepared by: Jeff Draper, Director of Recreation and Community Services Recommendation: Declare six 10’ x 15’ bleachers surplus and approve their donation to the Anaheim Union High School District for use at Walker Junior High.

September 25, 2023 | Page 4

12. Approve Supplemental Appropriations and Increases to Estimated Revenues and Transfers for FY 2022-23
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation:

1. Approve FY 2022-23 supplemental appropriations of $619,530 and increase estimated revenues by $670,930 for the City; and

2. Approve a $200,000 transfer to the City Capital Project fund from the RMRA Gas Tax fund for FY 2022-23 arterial rehabilitation project expenditures; and

3. Approve FY 2022-23 supplemental appropriations of $83,700 and increase estimated revenues by $142,800 in the Cypress Recreation and Park District; and

4. Approve a $666,653 transfer from the District's Park Development Fund to the General Fund; and

5. Approve a $666,653 payment to the City's Infrastructure fund to apply against the outstanding Repayment Agreement and Promissory Note between the City and Park District for the construction of Lexington Park.

13. Approve Continuing Appropriations, Revenues and Transfers from FY 2022-23 to FY 2023-24
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation:

1. Authorize the appropriation of $2,825,844 in FY 2023-24 for the carryover of continuing appropriations from FY 2022-23, as detailed in Attachment A; and

2. Authorize the appropriation of $3,686,450 in FY 2023-24 for the carryover of encumbrances at June 30, 2023, as detailed in Attachment B; and

3. Authorize the continuation of operating transfers totaling $2,423,630 and estimated grant revenue totaling $408,905 from FY 2022-23 to FY 2023-24, as detailed in Attachment C to support carryover appropriations.

14. Approve Cypress Recreation and Park District Continuing Appropriations from FY 2022-23 to FY 2023-24
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation:

1. Appropriate $2,715,455 in FY 2023-24 for items encumbered at June 30, 2023 as detailed in Attachment A; and

2. Appropriate $337,880 in FY 2023-24 for the carryover of continuing appropriations as detailed in Attachment A
September 25, 2023 | Page 5

15. Receive and File the Investment Report for the Month Ended August 31, 2023 Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached investment report.

16. Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of August 12, 2023 through September 8, 2023
Prepared by: Matt Burton, Director of Finance and Administrative Services Recommendation: Receive and file the attached payment register summarized below for the period of August 12, 2023 through September 8, 2023:

Electronic Funds Transfers 13575 through 13733
Warrants 63232 through 63459
Payroll Transfers W1509 through W1510

NEW BUSINESS
None.

ITEMS FROM CITY COUNCIL MEMBERS

17. Direct the City Manager and City Attorney to Investigate the Disclosure of Information from Closed Session City Council Meetings
Agendized by: Ad Hoc Subcommittee - Mayor Mallari and Mayor Pro Tem Minikus Recommendation: Direct the City Manager and City Attorney to investigate the disclosure of information from closed session City Council meetings.

ITEMS REMOVED FROM CONSENT CALENDAR
ORAL COMMUNICATIONS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES

AND REMARKS

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
September 25, 2023 | Page 6

CITY MANAGER REMARKS

ADJOURNMENT - IN MEMORY OF LOS ANGELES COUNTY SHERIFF DEPUTY RYAN

CLINKUNBROOMER
The next meeting will be an adjourned Regular Meeting, to be held on Monday, October 9, 2023, beginning at 5:30 p.m. in the Executive Board Room.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 20th day of September, 2023.

________________________________
Alisha Farnell, City Clerk
September 25, 2023 | Page 7

PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:

1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.

2. Attend Virtually via Webinar. Follow this link:
https://attendee.gotowebinar.com/register/8312745945573530204. Advanced registration is recommended.

The public may address the City Council virtually during Oral Communications on Agenda Items and Public Hearings. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise = Unmute

3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item.

4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive.

5. Listen to the Meeting. Listen-only teleconferencing is available by calling (415) 655-0052 and entering Access Code 654-055-287. No registration or audio pin is necessary.

INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.

AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.

September 25, 2023 | Page 8
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 1.

FROM: Alisha Farnell, City Clerk
DATE: 09/25/2023
SUBJECT: Receive and File Public Comments Submitted for the September 25, 2023 City Council Meeting

RECOMMENDATION
Receive and file submitted public comments.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Submitted Public Comment
From: David Loy
To: City Clerk; Cypress Administration
Subject: City Council Agenda Item No. 17
Date: Monday, September 25, 2023 1:43:28 PM
Attachments: 2023 09 25 Cypress City Council.pdf
Dear Clerk & City Council Members,
Attached please find a letter commenting on Item No. 17 on the agenda for today's City Council meeting. Thank you for your attention to this matter. Please let me know if you have any questions.

VIA ELECTRONIC MAIL
Mayor Anne Mallari
Mayor Pro Tem Scott Minikus
Council Member Frances Marquez, Ph.D.

Council Member David Burke
Council Member Bonnie Peat
City of Cypress
5275 Orange Avenue
Cypress, CA 90630
Email: [email protected], [email protected]
Re: City Council Agenda Item No. 17
Dear Mayor, Mayor Pro Tem, and Council Members:

The First Amendment Coalition (“FAC”) is a nonprofit public interest organization dedicated to advancing free speech, more open and accountable government, and public participation in civic affairs. I am writing on behalf of FAC to protest the City’s conduct after the Event-News Enterprise published newsworthy information of public concern. As the Supreme Court and numerous decisions have confirmed, the First Amendment guarantees the right of the press to report the news no matter how inconvenient or embarrassing it may be to those in power, and the press may publish information of public concern even if someone within the City broke the law in disclosing it.

As reported in the Event-News Enterprise on September 13, the City has been sued by the Southwest Voter Registration Project under the California Voting Rights Act. In the same story, it was reported that the City Council twice voted in closed session, once 3-2 and once 5-0, to participate in mediation in an attempt to resolve the lawsuit.

Today’s City Council agenda includes an item contending that “the Event-News Enterprise’s decision to report on confidential closed session votes is regrettable and inconsistent with ethical journalism principles” and recommending “an investigation into the disclosure of the closed session information to the Event-News Enterprise.” I also understand the Mayor has publicly accused the Event-News Enterprise of “reckless reporting,” and the City Attorney demanded "a full retraction" without stating any specific errors.

I write to protest any veiled threats to intimidate the press arising from allegations of unethical or reckless behavior or plans to conduct a leak investigation. I presume the City is familiar with the

Page 2 ends

following principles, but I will describe them in the interest of avoiding misunderstanding and upholding freedom of the press.

The First Amendment was designed to “preserve an untrammeled press as a vital source of public information.” Grosjean v. Am. Press Co., 297 U.S. 233, 250 (1936). From the earliest days of this nation, the “right of free public discussion of the stewardship of public officials” has been “a fundamental principle of the American form of government.” New York Times Co. v.

Sullivan, 376 U.S. 254, 275 (1964).

As the Supreme Court has confirmed, the “Constitution specifically selected the press” to “play an important role in the discussion of public affairs,” and “the press serves and was designed to serve as a powerful antidote to any abuses of power by governmental officials and as a constitutionally chosen means for keeping officials elected by the people responsible to all the people whom they were selected to serve.” Mills v. Alabama, 384 U.S. 214, 219 (1966).

Therefore, the First Amendment “gave the free press the protection it must have to fulfill its essential role in our democracy. The press was to serve the governed, not the governors.

The Government’s power to censor the press was abolished so that the press would remain forever free to censure the Government. The press was protected so that it could bare the secrets of government and inform the people.” New York Times Co. v. United States, 403 U.S. 713, 717 (1971) (Black, J., concurring).

An attack on the press “muzzles one of the very agencies the Framers of our Constitution thoughtfully and deliberately selected to improve our society and keep it free.” Mills, 384 U.S. at 219. The government’s function is to serve the people and defend the Constitution, not to “sit as some kind of journalism review seminar.” Fletcher v. San Jose Mercury News, 216 Cal. App. 3d 172, 187 (1989) (citation and quotation marks omitted). By condemning a newspaper as “unethical” or “reckless” simply for reporting the news and by demanding a retraction without naming any specific errors, the City’s actions undermine respect for press freedom.

Assuming a city official or employee committed a violation of law by disclosing matters discussed in a closed session, the First Amendment protects the Event-News Enterprise’s right to publish information of public concern. Bartnicki v. Vopper, 532 U.S. 514, 535 (2001) (noting “a stranger’s illegal conduct does not suffice to remove the First Amendment shield from speech about a matter of public concern” and holding media outlets could not be punished for publishing contents of illegally recorded conversation); Landmark Commc’ns v. Virginia, 435 U.S. 829, 837-38 (1978) (upholding media’s right to publish information about “confidential proceedings of the Judicial Inquiry and Review Commission”).

As the Court of Appeal has explained, the business of the press is “obtaining and publishing newsworthy information through routine reporting techniques,” and “ordinary news-gathering techniques ‘of course, include asking persons questions, including those with confidential or restricted information.’” Ass’n of L.A. Deputy Sheriffs v. L.A. Times Commc’ns LLC, 239 Cal.

App. 4th 808, 819 (2015) (quoting Nicholson v. McClatchy Newspapers, 177 Cal. App. 3d 509, 519–20 (1986)).

Page 3 ends

If the City decides to investigate whether any conduct of its own officials or employees resulted in unlawful disclosure of information, it must bear in mind that California’s reporter shield law guarantees absolute immunity against any demand by the city, civil or criminal, for “the source of any information” obtained or published by the Event-News Enterprise or “any unpublished information obtained or prepared in gathering, receiving or processing of information for communication to the public.” Cal. Const., art. I, § 2(b); see also Cal. Evid. Code § 1070(a); Miller v. Superior Ct., 21 Cal. 4th 883, 899 (1999); New York Times Co. v. Superior Ct., 51 Cal. 3d 453, 461 (1990); McGarry v. Univ. of San Diego, 154 Cal. App. 4th 97, 119–20 (2007); O’Grady v. Superior Ct., 139 Cal. App. 4th 1423, 1456–66 (2006).

In addition to immunity against discovery, California and federal law prohibit the issuance of a search warrant for or any search for and seizure of unpublished information, work product, or documentary materials of the Event-News Enterprise related to this matter. Cal. Penal Code § 1524(g) (citing Cal. Evid. Code § 1070); 42 U.S.C. § 2000aa; Citicasters v. McCaskill, 89 F.3d 1350, 1355 (8th Cir. 1996); Morse v. Regents of the Univ. of Cal., 821 F. Supp. 2d 1112, 1121 (N.D. Cal. 2011).

Thank you for your attention to these matters. Please let me know if you have any questions.

Sincerely,

FIRST AMENDMENT COALITION
David Loy
Legal Director
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 3.

FROM: Alisha Farnell, City Clerk
DATE: 09/25/2023
SUBJECT: Second Reading of an Ordinance Amending Ordinance No. 1203 and Chapter 2 of the Municipal Code Relating to the Conduct of City Council Meetings

RECOMMENDATION
Approve the second reading and adopt an Ordinance, by title only and waive further reading, amending Ordinance No. 1203 and Chapter 2 of the Municipal Code relating to the conduct of City Council meetings.

DISCUSSION
On September 11, the City Council approved the first reading of an Ordinance amending Ordinance No. 1203 and Chapter 2 of the Municipal Code relating to the conduct of City Council meetings. The Ordinance incorporates minor updates to Ordinance No. 1203, approved by the City Council at their April 24 and July 10 meetings, to clarify/modernize language, require that the destruction of audio or video recordings of City Council proceedings be approved by the City Council, and change the title of the final oral communications period during City Council meetings to clarify that the public may address the City Council on any item within its subject matter jurisdiction during that period.

BUDGET IMPACT
None.

LEGAL REVIEW
The attached Ordinance was drafted and approved by the City Attorney's office.

APPROVED BY: Peter Grant, City Manager
Attachments
Ordinance
Ordinance - Redline Version

ORDINANCE NO.

AN ORDINANCE OF THE CITY OF CYPRESS, CALIFORNIA
AMENDING ORDINANCE NO. 1203 AND SECTIONS 2-1 AND 2-2 OF

THE CYPRESS MUNICIPAL CODE RELATING TO THE CONDUCT

OF CITY COUNCIL MEETINGS
WHEREAS, the City Council of the City of Cypress is authorized to establish rules of conduct for its proceedings pursuant to Government Code section 36813; and WHEREAS, on March 14, 2022, the City Council adopted Ordinance No. 1193 updating the rules of conduct and decorum, as well as the order of business of City Council meetings; and
WHEREAS, the publishing company for the Cypress Municipal Code noted some inconsistencies between Ordinance No. 1193 and Cypress Municipal Code Sections 2-1 and 2-2 and subsections thereunder; and
WHEREAS, on April 10, 2023, the City Council adopted Ordinance No. 1203 repealing and replacing Ordinance 1193 and updating Sections 2-1 and 2-2 of the Cypress Municipal Code relating to the conduct of City Council meetings; and WHEREAS, on April 24, 2023, the City Council directed changes to Ordinance No. 1203 to further refine and update Section 2-2 and subsections thereunder of the Cypress Municipal Code relating to the conduct of City Council meetings; and WHEREAS, on July 10, 2023, the City Council directed changes to Section 2-2.9 of the Cypress Municipal Code relating to the order of business of City Council meetings, specifically changing the title of the final period of Oral Communications; and WHEREAS, by adoption of this Ordinance, the City Council wishes to amend Ordinance No. 1203 and Cypress Municipal Code Sections 2-1 and 2-2 and subsections thereunder.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS DOES ORDAIN AS FOLLOWS:

Section 1. Amendments to Ordinance No. 1203 and Chapter 2. Sections 2-1 and 2-2, including all subsections thereunder, of the Cypress Municipal Code shall be amended in their entirety to read as follows:
2-1. City council meetings—Time of regular meetings.

The city council shall hold regular meetings at 5:30 p.m., on the second and fourth Mondays of each month. Said meetings shall be adjourned no later than 11:30 p.m., unless the majority of the council waives said adjournment time. 2-2. Same—Place.

Meetings of the city council shall be held at 5275 Orange Avenue, Cypress, or at such other locations as the city council may specify. 2-2.0. Definitions pertaining to open meeting compliance.

For the purposes of this chapter, the definitions of “legislative body,” “regular meeting,” and “special meeting” as set forth in Section 54950 et seq. of the Government Code of the State of California shall apply. 2-2.1. Special meetings, call.

As permitted by state law, a special meeting may be called at any time by the presiding officer of the legislative body, or by a majority of the members of the legislative body, by delivering written notice to each member of the legislative body, posting on the city’s website. The notice shall be delivered personally or by any other means and shall be received at least twenty-four (24) hours before the time of the meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted or discussed. No other business shall be considered at these meetings by the legislative body. The written notice may be dispensed with as to any member who at or prior to the time of the meeting convenes files with the clerk or secretary of the legislative body a written waiver of notice. The waiver may be given in writing by electronic communication. The written notice may be dispensed with as to any member who is actually present at the meeting at the time it convenes.

Notice shall be required pursuant to this section regardless of whether any action is taken at the special meeting. The call and notice shall be posted at least twenty-four (24) hours prior to the special meeting in a location that is freely accessible to members of the public.
2-2.2. Same—Adjourned meetings.

Any regular or adjourned regular or special meeting may be adjourned to a time certain but not beyond the next regular meeting date. 2-2.3. Same—Notice.

Notice shall be given of all meetings as required by state law. 2-2.4. Same - Agenda.
a) The city clerk shall prepare an agenda of the council proceedings, which agenda shall be prepared in accordance with the order of business, and shall furnish each member of the council, the mayor, the city manager and city attorney with a copy of the same not less than seventy-two (72) hours prior to each regular meeting and not less than twenty-four (24) hours prior to each special meeting. Any council member wishing to add an item on the agenda shall adhere to the city council’s adopted process for council members adding items to the agenda, as may be amended by the council from timeto-time. Matters that are not listed on the agenda shall not be presented to the council, except matters of an urgent or emergency nature presented by the city manager as provided by Government Code Section 54954.2.
b) In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, a legislative body, including the city council, may hold an emergency meeting without complying with either the twenty-four-hour notice requirement or the twenty-four-hour posting requirement of Government Code Section 54956 or both the notice and
posting requirement. Meetings held in such emergency
situations shall comply with Government Code Section
54956.5.
c) The council may take action on any item of business not appearing on the agenda pursuant to the provisions of
Government Code 54954.2.
2-2.4.1. Enforcement.

The provisions of this chapter shall be enforceable pursuant to the provisions of Government Code Sections 54960 through 54960.5, as said sections may be amended.
2-2.5. Same – Presiding Officer.

The mayor shall preside at the meetings of the council and shall maintain order and decorum at all regular and special meetings of the council. The mayor shall state every question coming before the council, announce the decision of the council on all subjects, except where the city clerk makes such announcement, and decide all questions of order subject however to an appeal to the council in which event a majority vote of the council shall govern and conclusively determine such question of order. 2-2.6. City council meetings – Call to order; temporary chairperson.

The mayor, or in his/her absence the mayor pro tempore, shall take the chair precisely at the hour appointed for the meeting, and shall immediately call the council to order. In the absence of the mayor or mayor pro tempore, the city clerk shall call the council meeting to order, whereupon a temporary chair shall be elected by the council members present. Upon the arrival of the mayor or mayor pro tempore, the temporary chair shall immediately relinquish the chair upon the conclusion of the business immediately before the council.
2-2.7. Same – Roll call.

Before proceeding with the business of the council, the city clerk shall call the roll of the council members and the names of those present shall be entered in the minutes.
2-2.8. Same – Quorum.

A majority of the council constitutes a quorum for the transaction of business, but a lesser number may adjourn from time to time and may cancel the meeting by a notice. The city clerk may also notice the adjournment or cancellation of a meeting for lack of a quorum.
2-2.9. Same – Order of business.

All meetings of the council shall be open to the public. Promptly at the hour set by law on the day of each regular meeting, the council members, city manager, city clerk and the city attorney shall take their assigned stations in the council chambers and the business of the council shall be taken up for consideration and disposition in the following order, unless otherwise changed by resolution of the council.

1. Call to order

2. Roll call

3. Oral communications on closed session/workshop items

4. Closed session; workshop

5. Presentations

6. Oral communications on agenda items

7. Consent calendar; minutes

8. Public hearings

9. New business

10. Items removed from consent calendar

11. Continued items

12. Items from council members

13. Oral communications

14. Council member reports from city-affiliated boards and committees, and remarks

15. Council member items for future consideration

16. City manager reports

17. Adjournment
2-2.10. Same—Approved minutes as official record of
proceedings.
a) Approval of minutes. Unless the reading of the minutes of a council meeting is requested by council member, such minutes may be approved without reading if the city clerk has
previously furnished each member with a copy thereof.

Minutes shall be approved by voice or roll call vote.
b) Designated as official record. The approved written minutes constitute the official record of council proceedings and actions and are superior to any other record, recordation, document, transcript, audio recording, video recording, or other memorial or writing of said proceedings and action. Any other recordings and records of council proceedings which may be deemed
duplicate records shall be kept only as required by
Government Code Section 34090.7 and the council’s records retention policy. Audio and video recordings of council proceedings may only be destroyed with council authorization. c) Subsections (a) and (b) shall apply to the minutes of the meetings of any city board, commission, committee, task force, or agency after the board, commission, committee, task force, or agency and the council have approved the same.
d) The provisions of this section shall apply to all minutes and recordings which have been approved by the body conducting the meeting and by the council.
2-2.11. Council meetings—Rules of debate.
a) Presiding officer may debate and vote. The mayor, or in his/her absence, such other council member as may be presiding may move, second and debate from the chair, subject only to such limitations of debate per these rules imposed on all council members and shall not be deprived of any of the rights and privileges of a council member by reason of his/her acting as the presiding officer.
b) Getting the floor. Every council member desiring to speak shall do so only when recognized by the presiding officer and confine him/herself to the question under debate.
c) Interruptions. A council member, once recognized, shall not be interrupted when speaking unless it be to call him/her to order, or as herein otherwise provided. If a council member, while speaking, is called to order, he/she shall cease speaking until the question of order is determined.
d) Remarks of council member - When entered in minutes. Any council member may request, through the presiding officer, the privilege of having a written abstract of his/her statement on any subject under consideration by the city council entered in the minutes. If the city council consents thereto, such statement shall be entered in the minutes.
e) Motion to reconsider. A motion to reconsider any action taken by the council may be made only on the day such action was taken. It may be made either immediately during the same session or at a recessed or adjourned session thereof. Such motion must be made by one on the prevailing side, but may be seconded by any council member and may be made at any time and have precedence over all other motions or, while a council member has the floor, it shall be debatable.
f) Rules of order. Except as otherwise provided in this chapter “Robert’s Rules of Order”, as revised and updated from timeto-time, shall govern the conduct of the meetings of the council. 2-2.12. Same—Addressing City Council—Generally.
a) Opportunity to address legislative body. Every agenda for regular meetings of any legislative body, including the city council, of the City of Cypress shall provide an opportunity for members of the public to directly address the legislative body on items of interest to the public that are within the subject matter jurisdiction of the legislative body, provided that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by Government Code Section 54954.(b). The legislative body may adopt
reasonable regulations to ensure that the intent of this section is carried out, including, but not limited to, regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. The rules pertaining to addressing the council shall also apply equally to all city board, commission, committee, task force, or agency after the board, commission, committee, task force, or agency created by the council.
b) Oral communications. Each member of the public addressing the council in person shall use the microphone in front of the podium or if addressing the council virtually, the microphone on their device, give his/her name and city of residence in an audible tone of voice for the record and, unless further time is granted by the council, shall limit his/her remarks to the time allotted on the agenda for public comments. Members of the public may address the council by oral communications on any matter over which the council has control; provided, however, that preference shall be given to those persons who may have notified the city clerk in advance of their desire to speak in order that the same may appear on the agenda of the city council. All remarks shall be addressed to the legislative body as a body and not to an individual council member. Although council members may provide brief
responses, the city council may not discuss or take action on items that are not on its agenda. In discussion of any issue before the council, members of the public must confine
themselves to the question before the council.
c) Spokesperson for group of persons. Whenever any group of persons wishes to address the council on the same subject matter, the presiding officer may request that a spokesperson be chosen by the group to address the council, and in case additional matters are to be presented at the time by any other member of said group, to limit the number of persons so addressing the council so as to avoid unnecessary repetition before the council.
d) Written communications. Interested parties or their authorized representatives may address the council by written
communications in regard to matters then under discussion. e) Public hearings and protests. Interested persons or their authorized representatives may address the council by
reading of protests, petitions, or communications relating to zoning, sewer, and street proceedings, hearings on protests, appeals, and petitions, or similar matters in regard to matters then under consideration.
2-2.13. Same—Same—After motion made.

After a motion is made by the council, no person shall address the council without first securing the permission of the Presiding Officer. 2-2.14. Reserved.
2-2.15. Council meetings—Decorum.
a) By council members.

1. Conduct. While the council is in session, the council members must preserve order and decorum, and a
council member shall neither by conversation, by the
utterance of loud, threatening, profane or abusive
language, or by engaging in any other disorderly
conduct at any council meeting, delay or interrupt the
council proceedings. A council member’s persistence
in discussing an agenda item or any other matter
before the council after the matter has been called to a vote, shall constitute a violation of this subsection.

Council members shall obey the orders of the council
or the presiding officer. The following rules shall be
obeyed:
i. Council members shall keep any remarks clear,
concise and on-topic.
ii. When there are differences of opinion, council
members shall focus on debating the facts of the
situation and avoid personalities. Council
members should seek to build on the ideas of
others and look for common ground.
iii. Council members shall be prepared at council
meetings, including by reading their agendas
with enough time to ask questions prior to the
council meeting. Every effort will be made to ask
questions before the council meeting so that the
city manager or the city attorney, as applicable,
has ample time to research the question before
the council meeting.
iv. Council members shall base their decisions on
the merits and substance of the matter at hand,
rather than on unrelated considerations.

2. Censure. A violation of these rules of decorum or the adopted civility, conduct and governance policy by a
council member shall be subject to the below
enforcement provisions. Any council member may
make a motion for a vote to censure or for a vote for
removal or ejection as set forth herein.
i. Resolution of censure. Any council member who
reasonably believes that another council
member is violating these rules of decorum or the
adopted civility, conduct and governance policy
shall be allowed to request an agenda item be
presented, in accordance with the procedures for
requesting future agenda items, calling for staff
to bring back a draft resolution of censure by
identifying the council member, and that council
member’s speech, actions or behavior, that
he/she believes constitutes such violation. Once
approved to be presented to the council for
consideration, the resolution of censure may be
approved by a majority of the council and may
contain the penalties described below. Upon
such motion, all council members present shall
immediately vote on the motion and state
whether they agree that the identified speech,
actions or behavior constitutes a violation and
justifies a vote of censure. If a majority of the
council members present a vote for censure,
then that vote shall be duly noted by the city clerk
and the subject of that vote shall have two (2)
minutes to make a rebuttal stating why the vote
should be overturned. After such rebuttal, any
council member shall be entitled to make a
motion to overturn the vote of censure. If such
motion is approved by a majority vote of those
council members present, then the city clerk shall
remove such censure from the record. Motions
to overturn a vote of censure may only be made
at the meeting at which the vote of censure was
made. This subsection contemplates no other
administrative remedy to a vote of censure other
than the two (2) minute rebuttal. If not so
overturned, the resolution of censure shall be
adopted.
ii. Fines for censure. Any council member who is
censured by the City Council may be subject to a
one hundred dollar ($100.00) fine per censure.

Such fine(s) shall be paid to the city clerk within
thirty (30) days of the date imposed. Failure to pay
such fine(s) within sixty (60) days shall give rise
to a civil action by the city for collection, or shall
be deducted or offset from the council member’s
compensation or per diem entitlements.
iii. Revocation of special privileges. Any council
member who is censured by the council shall be
subject to revocation of his/her committee
assignments, regional boards and commissions,
and community-generated board/committee
appointments; suspension of official travel,
conference participation, access to a city credit
card, council salary, stipends, and ceremonial
titles.
iv. Removal. Any council member who is censured by
a majority of the council during a council meeting,
in addition to the attendant fines, shall also be
subject to a vote, upon motion by any council
member, by a majority of the council present, to
remove such offender from the council meeting. If
a majority of the council votes for removal, then the
subject of that vote shall have two (2) minutes to
make a rebuttal stating why the vote should be
overturned. After such rebuttal any council
member shall be entitled to make a motion to
overturn the vote to remove. If such motion is
approved by a majority vote of those council
members present, then the city clerk shall remove
such vote from the record. If the vote to remove is
not overturned, then such vote shall remain part of
the administrative record and resolution of
censure. Motions to overturn a vote of removal
may only be made at the meeting at which the vote
of removal was made. If the offending council
member does not leave voluntarily, the presiding
officer may order any law enforcement officer who
is on duty at the council meeting as sergeant at
arms to remove the offender from the council
chambers. It shall be the duty of any law
enforcement officer who is serving as sergeant at
arms at the council meeting to carry out all orders
and instructions given by the presiding officer for
the purpose of maintaining order and decorum,
including the removal of disruptive council
members and/or members of the public.
v. Resisting removal; penalty. Any council member or
member of the public who resists removal by the
sergeant at arms shall be guilty of a misdemeanor.

3. Motion to enforce. If the presiding officer fails to enforce the rules set forth above, any council member may
move to require the presiding officer to do so, and an
affirmative vote of a majority of the council shall
mandate such action. If the presiding officer fails to
carry out the will of a majority of the council the majority may designate another council member to act as the
presiding officer for the limited purpose of enforcing any provision of this subsection which it desires to enforce. b) By other persons. Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by directive of the presiding officer, be barred from further audience at said meeting before the council unless permission to continue is granted by a majority vote of the council.
2-2.16. Same – Same – Enforcement.

The Chief of Police or such member or members of the Police Department as he/she may designate shall be Sergeant-at-Arms of the Council meetings. He/she shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum at the Council meeting. Upon instructions of the Presiding Officer, it shall be the duty of the Sergeant-at-Arms or designee to place any person who violates the order and decorum of the meeting under arrest, and cause him/her to be prosecuted under the provisions of this Code or state law. 2-2.17 Same—Entering protest of city council action in minutes.

Any member at his request shall have the right to have the reasons for his dissent from or protest against any action of the council entered on the minutes.
2-2.18. Same—Ordinances, resolutions, motions and contracts. a) Preparation of ordinances. All ordinances shall be prepared by the city attorney. No ordinance shall be prepared for presentation to the council unless ordered by a majority vote of the council or requested in writing by any member of the council, the presiding officer or the city manager or prepared by the city attorney on his own initiative.
b) Prior approval by administrative staff. All ordinances, resolutions and contract documents shall, before presentation to the council, have been approved as to form and legality by the city attorney or his authorized representative and shall have been examined and approved for the administration by the city manager or his authorized representative where there are substantive matters of administration involved. c) Introducing for passage or approval. Ordinances, resolutions and other matters or subjects requiring action by the council must be introduced and sponsored by a member of the council, except that the mayor, city manager or city attorney may present ordinances, resolutions and other matters of subjects to the council, and any council member may assume sponsorship thereof by moving that such ordinances, resolutions, matters or subjects be adopted; otherwise, they shall not be considered.
2-2.19. Same—Voting—Roll call vote.

A roll call vote shall be taken upon the passage of all ordinances and resolutions and be entered upon the journal of the proceedings of the council. Upon request of any member, a roll call vote shall be taken and recorded on any vote. Whenever a recorded or roll call vote of the council is in order, the city clerk shall call the names of the members in alphabetical order, except that the name of the presiding officer shall be called last. 2-2.20. Same—Same—Disqualification and abstention.

No city council member shall be permitted to disqualify him/herself if such disqualification results in a tied vote unless such disqualification shall have been approved by the city attorney or by vote of the remainder of the council. Unexcused disqualification and abstentions shall be counted by the city clerk as a vote in favor of the particular motion. 2-2.21. Same—Motion to adjourn.

A motion to adjourn shall always be in order and decided without debate.
2-2.22. Same—Code of ethics.

The following principles shall constitute the Cypress code of ethics, applicable to all council members. Council members, upon the adoption of this ordinance or upon entering office, shall sign a statement affirming they read and understood the code of ethics. In addition, this code of ethics shall be periodically reviewed and updated by the council.
a) Act in the public interest. Recognizing that stewardship of the public interest must be their primary concern, council members will work for the common good of the community and not for any private or personal interest, and they will assure fair and equal treatment of all persons, claims and transactions coming before the council.
b) Comply with the law. Council members shall comply with the laws of the nation, the State of California and the City of Cypress in the performance of their public duties. These laws include, but are not limited to: the United States and California Constitutions; the Charter; the Municipal Code; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer responsibilities, and open processes of government. Council members shall also comply with all applicable city policies and procedures.
c) Conduct of council members. The professional and personal conduct of council members must be above reproach and should avoid even the appearance of impropriety. Council members shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other council members, city staff or public. d) Respect for process. Council members shall perform their duties in accordance with the processes and rules of order established by the council governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the council by city staff.
e) Incompatible employment. No council member shall engage in or accept private employment, or render services for private interests, when such employment or service is incompatible with the proper discharge of his/her official duties or would tend to impair his/her independence of judgment or action in the performance of his/her official duties.
f) Use of public property. No council member shall request or permit the use of city owned vehicles, equipment, materials or property for personal convenience or profit, except when such services are available to the public generally, and in the same manner as available to the public, or are provided as city policy for the use of such official in the conduct of official business. No official shall use the time of any city employee during working hours for personal purposes.
g) Contracts with city. Council members shall not have a financial interest in any business transaction, or contract with the city, or in the sale of real estate, materials, supplies or services to the city, except as permitted in the conflict of interest statutes of the state. h) Disclosure of interest in legislation. A council member who has a financial or other private interest in any legislation shall disclose on the records of the city council or other appropriate authority the nature and extent of such interest.
i) Conflict of interest. In order to assure their independence and impartiality on behalf of the common good, council members shall not use their official positions to influence government decisions in which they have a material financial interest. In accordance with the law, council members shall disclose investments, interests in real property, sources of income and gifts; and abstain from participating in deliberations and decision-making where conflicts, as determined under applicable laws, may exist. Council members should endeavor to consult with the city attorney before any council meeting to allow an evaluation by the city attorney of any potential conflict. j) Confidential information. Council members shall respect the confidentiality of information concerning the property, personnel or affairs of the city. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial or other private interests.
k) Advocacy. When representing the city while serving on or appearing before other government agencies or in court, council members shall represent the official policies or positions of the council to the best of their ability when designated as delegates for this purpose. When representing the city while serving on or appearing before other government agencies or in court, council members shall advocate policies that are in the best interest of the city over their own personal interests. When presenting their individual opinions and positions, council members shall explicitly state they do not represent the council or the city, and shall not allow the inference that they do. l) Positive workplace environment. Council members shall support positive and constructive workplace environment for city employees and for citizens and businesses dealing with the city. Council members shall recognize their special role in dealings with city employees not provide direction to city staff in violation of the city charter. 2-2.22.1. Vacancy on commissions upon filing of nomination papers for city council.

Whenever a member of the recreation and community services commission, senior citizens commission, traffic commission, or any other board or commission officially adopted by ordinance of the city council, as the case may be, is nominated for the office of city council by the filing of nomination papers designating such person as a candidate for the office of city council, the office of such person so nominated on the recreation and community services commission, senior citizens commission, traffic commission or any board or commission officially adopted by ordinance of the city council, as the case may be, shall be immediately and automatically rendered vacant and the city clerk shall immediately notify the city council of that fact, and the vacancy may be filled in the manner provided by law. 2-2.23. City council to serve as planning commission.

The city council hereby is designated as the planning commission of the City of Cypress. Except as otherwise provided for by resolution of the city council, any meeting of the city council shall also be deeded to be a meeting of the planning commission.

Section 3. Effective date. This Ordinance shall become effective thirty (30) days from its adoption.

Section 4. Certification. The Mayor shall sign and the City Clerk shall certify to the passage of this Ordinance and shall cause the same to be published and posted pursuant to the provisions of law in that regard.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the ___ day of _____, 2023. _______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
__________________________________

CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Ordinance was duly adopted at a regular meeting of said City Council held on the ____ day of _____, 2023, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
__________________________________

CITY CLERK OF THE CITY OF CYPRESS
ORDINANCE NO.

AN ORDINANCE OF THE CITY OF CYPRESS, CALIFORNIA
AMENDING ORDINANCE NO. 1203 AND SECTIONS 2-1 AND 2-2 OF

THE CYPRESS MUNICIPAL CODE RELATING TO THE CONDUCT

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CYPRESS DOES ORDAIN AS FOLLOWS:

Meetings of the city council shall be held at 5275 Orange Avenue, Cypress, or at such other locations as the city council may specify. 2-2.0. Definitions pertaining to open meeting compliance.

As permitted by state law, a special meeting may be called at any time by the presiding officer of the legislative body, or by a majority of the members of the legislative body, by delivering written notice to each member of the legislative body, posting on the city’s website, and to each local newspaper of general circulation, radio, or television station requesting notice in writing. The notice shall be delivered personally or by any other means and shall be received at least twenty-four (24) hours before the time of the meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted or discussed. No other business shall be considered at these meetings by the legislative body. The written notice may be dispensed with as to any member who at or prior to the time of the meeting convenes files with the clerk or secretary of the legislative body a written waiver of notice. The waiver may be given in writing by electronic communication. The written notice may be dispensed with as to any member who is actually present at the meeting at the time it convenes. Notice shall be required pursuant to this section regardless of whether any action is taken at the special meeting. The call and notice shall be posted at least twenty-four (24) hours prior to the special meeting in a location that is freely accessible to members of the public. 2-2.2. Same—Adjourned meetings.

Any regular or adjourned regular or special meeting may be adjourned to a time certain but not beyond the next regular meeting date. 2-2.3. Same—Notice.

The provisions of this chapter shall be enforceable pursuant to the provisions of Government Code Sections 54960 through 54960.5, as said sections may be amended.
2-2.5. Same – Presiding Officer.

The mayor shall preside at the meetings of the council and shall preserve strictmaintain order and decorum at all regular and special meetings of the council. The mayor shall state every question coming before the council, announce the decision of the council on all subjects, except where the city clerk makes such announcement, and decide all questions of order subject however to an appeal to the council in which event a majority vote of the council shall govern and conclusively determine such question of order.
2-2.6. City council meetings – Call to order; temporary chairperson.

Before proceeding with the business of the council, the city clerk shall call the roll of the council members and the names of those present shall be entered in the minutes.
2-2.8. Same – Quorum.

1. Call to order

2. Roll call

3. Oral communications on closed session/workshop items

4. Closed session; workshop

5. Presentations

6. Oral communications on agenda items

7. Consent calendar; minutes

8. Public hearings

9. New business

10. Items removed from consent calendar

11. Continued items

12. Items from council members

13. Oral communications on items not on the agenda

14. Council member reports from city-affiliated boards and committees, and remarks

15. Council member items for future consideration

16. City manager reports

Minutes shall be approved by voice or roll call vote.
b) Designated as official record. The approved written minutes constitute the official record of council proceedings and actions and are superior to any other record, recordation, document, transcript, audio recording, video recording, or other memorial or writing of said proceedings and action. Any other recordings and records of council proceedings which may be deemed
duplicate records shall be kept only as required by
Government Code Section 34090.7 as it presently exists and as it may from time to time be amended. The council hereby authorizes the city clerk to store and destroy said duplicate records in accordance with said section of the Government Code.and the council’s records retention policy. Audio and video recordings of council proceedings may only be
destroyed with council authorization.
c) Subsections (a) and (b) shall apply to the minutes of the meetings of any city board, commission, committee, task force, or agency after the board, commission, committee, task force, or agency and the council have approved the same. The city clerk, and every board, commission, committee, task force, or agency secretary or clerk shall cause any recording made of the proceedings to assist in the preparation of the minutes to be destroyed in accordance with Government Code Section 34090.7.
c)
d) The provisions of this section shall apply to all minutes and recordings which have been approved by the body conducting the meeting and by the council.
2-2.11. Council meetings—Rules of debate.
a) Presiding officer may debate and vote. The mayor, or in his/her absence, such other council member as may be presiding may move, second and debate from the chair, subject only to such limitations of debate per these rules imposed on all council members and shall not be deprived of any of the rights and privileges of a council member by reason of his/her acting as the presiding officer.
b) Getting the floor. Every council member desiring to speak shall request to bedo so only when recognized by the presiding officer, only speak after being so recognized, and confine him/herself to the question under debate.
c) Interruptions. A council member, once recognized, shall not be Formatted: Body text|1, Justified, Right: 0.5",
Numbered + Level: 1 + Numbering Style: a, b, c, … +
Start at: 1 + Alignment: Left + Aligned at: 1.19" +
Indent at: 1.44"
Formatted: Indent: Left: 1.44", No bullets or
numbering
interrupted when speaking unless it be to call him/her to order, or as herein otherwise provided. If a council member, while speaking, is called to order, he/she shall cease speaking until the question of order is determined.
d) Remarks of council member - When entered in minutes. Any council member may request, through the presiding officer, the privilege of having a written abstract of his/her statement on any subject under consideration by the city council entered in the minutes. If the city council consents thereto, such statement shall be entered in the minutes.
e) Motion to reconsider. A motion to reconsider any action taken by the council may be made only on the day such action was taken. It may be made either immediately during the same session or at a recessed or adjourned session thereof. Such motion must be made by one on the prevailing side, but may be seconded by any council member and may be made at any time and have precedence over all other motions or, while a council member has the floor, it shall be debatable.
f) Rules of order. Except as otherwise provided in this chapter “Robert’s Rules of Order”, as revised and updated from timeto-time, shall govern the conduct of the meetings of the council. 2-2.12. Same—Addressing City Council—Generally.
a) Opportunity to address legislative body. Every agenda for regular meetings of any legislative body, including the city council, of the City of Cypress shall provide an opportunity for members of the public to directly address the legislative body on items of interest to the public that are within the subject matter jurisdiction of the legislative body, provided that no action shall be taken on any item not appearing on the agenda unless the action is otherwise authorized by Government Code Section 54954.(b). The legislative body may adopt
reasonable regulations to ensure that the intent of this section is carried out, including, but not limited to, regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. The rules pertaining to addressing the council shall also apply equally to all city board, commission, committee, task force, or agency after the board, commission, committee, task force, or agency created by the council.
b) Oral communications. Each member of the public addressing the council in person shall step up touse the microphone in front of the podium or if addressing the council virtually, the microphone on their device, give his/her name and address city of residence in an audible tone of voice for the record and, unless further time is granted by the council, shall limit his/her address remarks to the time allotted on the agenda for public comments. Members of the public may address the council by oral communications on any matter over which the council has control; provided, however, that preference shall be given to those persons who may have notified the city clerk in advance of their desire to speak in order that the same may appear on the agenda of the city council. All remarks shall be addressed to the legislative body as a body and not to an individual council member. No person, other than the council and the person having the floor shall be permitted to participate in the discussion, without the permission of the presiding officer. No member of the public may ask a direct question shall to a council member except through the presiding officer. Although council members may provide brief responses, the city council may not discuss or take action on items that are not on its agenda. In discussion of any issue before the council,
members of the public and of the council must confine
themselves to the question before the council.
c) Spokesperson for group of persons. Whenever any group of persons wishes to address the council on the same subject matter, the presiding officer may request that a spokesperson be chosen by the group to address the council, and in case additional matters are to be presented at the time by any other member of said group, to limit the number of persons so addressing the council so as to avoid unnecessary repetition before the council.
d) Written communications. Interested parties or their authorized representatives may address the council by written
communications in regard to matters then under discussion. e) Public hearings and protests. Interested persons or their authorized representatives may address the council by
reading of protests, petitions, or communications relating to zoning, sewer, and street proceedings, hearings on protests, appeals, and petitions, or similar matters in regard to matters then under consideration.
2-2.13. Same—Same—After motion made.

Any member at his request shall have the right to have the reasons for his dissent from or protest against any action of the council entered on the minutes.
2-2.18. Same—Ordinances, resolutions, motions and contracts. a) Preparation of ordinances. All ordinances shall be prepared by the city attorney. No ordinance shall be prepared for presentation to the council unless ordered by a majority vote of the council or requested in writing by any member of the council, the presiding officer or the city manager or prepared by the city attorney on his own initiative.
b) Prior approval by administrative staff. All ordinances, resolutions and contract documents shall, before presentation to the council, have been approved as to form and legality by the city attorney or his authorized representative and shall have been examined and approved for the administration by the city manager or his authorized representative where there are substantive matters of administration involved. c) Introducing for passage or approval. Ordinances, resolutions and other matters or subjects requiring action by the council must be introduced and sponsored by a member of the council, except that the mayor, city manager or city attorney may present ordinances, resolutions and other matters of subjects to the council, and any councilman council member may assume sponsorship thereof by moving that such ordinances, resolutions, matters or subjects be adopted; otherwise, they shall not be considered. 2-2.19. Same—Voting—Roll call vote.

A motion to adjourn shall always be in order and decided without debate.
2-2.22. Same—Code of ethics.

Section 3. Effective date. This Ordinance shall become effective thirty (30) days from its adoption.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the ___ day of _____, 2023.

_______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:

__________________________________

CITY CLERK OF THE CITY OF CYPRESS

STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Ordinance was duly adopted at a regular meeting of said City Council held on the ____ day of _____, 2023, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
__________________________________

CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 4.

FROM: Douglas Dancs, Director of Public Works
DATE: 09/25/2023
SUBJECT: Accept the Tree Planting Program, Project 345

RECOMMENDATION

1. Accept the Tree Planting Program, Project 345, in the amount of $64,492 and approve the final payment of $3,224.60 to Master Landscape & Maintenance, Inc.;

2. Authorize the City Engineer to file the Notice of Completion with the County Recorder.

DISCUSSION
City Council awarded a contract in May to Master Landscape & Maintenance, Inc. (Master Landscape) to plant new trees throughout the City. Master Landscape planted 126 trees between June and July in accordance with the terms of the contract.

Public Works will release the Labor and Materials Bond and the Faithful Performance Bond upon the expiration of the required lien period.

BUDGET IMPACT
The original estimated cost of construction was $70,492 and final project cost is $64,492 as summarized in the attached table. Sufficient amounts will be carried over and budgeted in the City Capital Projects Fund to pay for the project.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Cost Table

PROJECT COST TABLE
Item Description
Original
Amount
Actual
Expenditures Difference
Construction
Construction $ 64,492.00 $ 64,492.00 $ -
Construction Contingency $ 6,000.00 - $ 6,000.00
Total Project $ 70,492.00 $ 64,492.00 $ 6,000.00
Tree Planting Program FY 2022-2023
Project 345
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 5.

FROM: Douglas Dancs, Director of Public Works
DATE: 09/25/2023
SUBJECT: Approve Plans and Specifications for City Hall Public Restroom Improvements, Project 324

RECOMMENDATION
Approve plans and specifications for City Hall Public Restroom Improvements, Project 324.

DISCUSSION
The FY 2023-24 Capital Improvement Program (CIP) includes a project to rehabilitate the two public restrooms at City Hall. No substantial improvements have been made to the restrooms in over 50 years since they are original to the building. The restrooms are outdated, not compliant with accessibility standards, and have worn fixtures. The project will upgrade the restrooms to current accessibility standards, and building codes, and install new countertops, floor and wall tile, paint, fixtures, and energy-efficient lighting.

Bidding is scheduled for October with construction starting after the holiday festivities in December, and takes approximately three months to complete. Both restrooms will be closed during construction and the public will be redirected to alternative facilities at the Civic Center Green and Police Department.

BUDGET IMPACT
There is no fiscal impact associated with approval of plans and specifications. The Seven-Year Capital Improvement Program includes a total of $275,000 for the design and construction of the restroom improvements.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Exhibit - Materials Diagram

EXISTING CITY HALL RESTROOM

PROPOSED RESTROOM IMPROVEMENTS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 6.

FROM: Douglas Dancs, Director of Public Works
DATE: 09/25/2023
SUBJECT: Approve Plans and Specifications and Award Contracts for Arterial Street Rehabilitation, Project 350

RECOMMENDATION

1. Approve Plans and Specifications for Arterial Street Rehabilitation, Project 350; and

2. Award a contract to R.J. Noble Company, for $2,115,100.50, and authorize a contingency of $317,000.50; and

3. Approve a Task Order for Construction Inspection Services and Materials Testing to Ardurra Group Inc., for $135,778 and authorize a contingency of $20,500.00; and

4. Approve a $157,380.00 appropriation increase in the Road Maintenance and Rehabilitation Account (RMRA) fund for the Arterial Street Rehabilitation, Project 350.

DISCUSSION
Many projects within the Capital Improvements Program (CIP) are part of a regular multi-year program to ensure City infrastructure is adequately funded and maintained. The arterial street rehabilitation project is part of the annual CIP to ensure proper street maintenance.

This arterial rehabilitation project will resurface approximately 11 lane miles of pavement, including Walker Street (Katella Avenue to Ball Road, and Lincoln Avenue to Crescent Avenue) and Moody Street (Lincoln Avenue to North City Limit). Proper rehabilitation of streets, at timely intervals, is the most effective strategy to keep the pavement in good condition and saves money in the long run by preventing deterioration that would require more costly treatments.

On August 30, the City received four bid proposals for the project with R.J. Noble Company as the low bidder. Ardurra Group, the City’s on-call construction manager, will inspect the project. A summary of project award information is attached.

The $2,657,380 project cost includes construction, inspection, in-house labor, and contingency, and exceeds the $2.5 million budget. Public Works estimates projects based on past bid unit prices and current market conditions, but is seeing an unprecedented rise in construction costs due to the cost of oil, increased trucking costs, and rising labor rates.

There are sufficient fund balance amounts available in the RMRA Fund to pay for the additional $157,380 of project costs and delaying the project would likely not result in lower costs for the foreseeable future.

BUDGET IMPACT
The FY 2023-24 Capital Improvement Program budget includes $2,500,000 for the arterial street rehabilitation. Total estimated project costs will not exceed $2,657,380 and restricted fund balance amounts are available in the RMRA Fund to pay the $157,380 budget shortfall.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Location Map
Project Award Information
Task Order
City of Cypress
Public Works Department Page 49
Project Award Information Checklist
Description of Project:

Grind and overlay Walker St. (Katella Ave. to Cerritos Ave. and Cerritos Ave. to Ball Rd.), Walker St. (Lincoln Ave. to Crescent Ave.) Moody St. (Lincoln Ave. to North City Limit).

Contract Working Days: 40 working days
Orange County Register
Publication Date:

August 12, 2023 & August 19, 2023
Notice Inviting Bids Sent to: CIPList.com, The Orange County Register, McGrawHill Construction, Dodge Data & Analytics, AGC Plan Room, North America Procurement Council, Inc. PBC,
Construction Bid Source
Bid Opening Date: August 30, 2023
No. of Bid Packets Purchased: 20
Bidders Base Bid

1. R.J. Noble Company, Orange, CA $2,115,100.50

2. All American Asphalt, Corona, CA $2,377,503.00

3. Palp, Inc. DBA Excel Paving, Long Beach, CA $2,478,955.00

4. Hardy & Harper, Inc., Lake Forest, CA $2,723,000.00
Apparent Low Bidder: R.J. Noble Company, Orange, CA, – $2,115,100.50 Qualified to Perform Work: Yes. Staff confirmed bid was responsive.

Contractor’s License: Registration with DIR:

Valid at Time of Award: Yes Contractor: Yes
Valid at Time of Bid: Yes Sub-Contractor: Yes
Experience:

The apparent low bidder has performed this type of work for multiple government agencies in Southern California.

Construction
Management/Inspection Firm:

On-Call Contract Date:

Amount of Task Order:

Ardurra Group, Inc.

June 27, 2022
$ 156,278
PM: Baruc Bravo
[email protected]
CONTRACTOR TOTAL Base Bid
1 R.J Noble Company $2,115,100.50
2 All American Asphalt $2,377,503.00
3 PALP, Inc DBA Excel Paving $2,478,955.00
4 Hardy & Harper $2,723,000.00
5 6
7 8
9 10
11 12
13 PRELIMINARY BID RESULTS - FOR INFORMATIONAL PURPOSES ONLY

BID RESULTS
for

ARTERIAL REHABILITATION
PROJECT 350
Bid Opening: Thursday, August 30, 2023 - 11:00 am

ARDURRA GROUP, INC.
1960 East Grand Avenue, El Segundo, CA 90245 | 310.359.1203 | www.ardurra.com September 12, 2023
Baruc Bravo
Associate Engineer
City of Cypress
Public Works Engineering
5275 Orange Avenue
Cypress, CA 90630
SUBJECT: PROPOSAL TO PROVIDE CONSTRUCTION INSPECTION AND MATERIALS TESTING SERVICES FOR THE ARTERIAL REHABILITATION, PROJECT 350
Dear Mr. Bravo,
Ardurra Group, Inc. is pleased to present our proposal to the City of Cypress to provide professional full-time construction inspection and materials testing services for the Arterial Rehabilitation, Project 350 in accordance with Attachment “A” – Scope of Services and Attachment “B” – Schedule of Compensation. All work will be completed pursuant to the City of Cypress On-Call Construction Management and Inspection Services Contract dated June 27, 2022.

Respectfully submitted,
Ardurra Group, Inc.

Omar Alameddine
Project and Construction Management Group Leader
Professional Construction Inspection and Materials Testing Services for City of Cypress Arterial Rehabilitation, Project 350
1 | page
ATTACHMENT “A”

SCOPE OF SERVICES
The scope of services includes full-time inspection services, project controls to assist our inspector in the field, and material testing. Below is a list of services included in this proposal:
▪ Represent the City’s interests with the overall construction inspection of this project. ▪ Monitor the contractor's compliance with the project contract, specifications, and National Pollutant Discharge Elimination System (NPDES).
▪ Assist City staff with public relations, including distributing construction notices and responding to inquiries of residents and the general public.
▪ Attend the preconstruction meeting and subsequent weekly field meetings, as needed. ▪ Assist in the coordination and review of contractor's submittals, including proposed construction schedules and other submittals required by the project plans and specifications. ▪ Assist the City’s construction manager to monitor and document that the contractor adheres to the approved construction schedule.
▪ Be present on the job site when construction is in progress and when inspection is required. Full-time inspection work is proposed as requested by the City. Ardurra will not be responsible for observing construction activities that are implemented when its inspector is not scheduled/present on site. ▪ Provide assistance and direction to technicians performing materials tests, as needed. ▪ Measure and verify the project pay item quantities in place. All pay item quantities must be confirmed with the contractor prior to submission of the invoice for payment. ▪ Review the contractor's invoices.
▪ Assist in the review and processing of requests for information (RFIs), change orders, and approved time and materials work.
▪ Prepare daily inspection reports (Daily Activity Report, Weekly Statement of Working Days, etc.) as required for this project.
▪ Review traffic control and coordinate adjustments as needed. ▪ Identify items requiring corrective action by either the contractor or the City. Monitor and document timely corrective actions implemented by the contractor.
▪ Develop punch list items and monitor corrections made.

Professional Construction Inspection and Materials Testing Services for City of Cypress Arterial Rehabilitation, Project 350
2 | page
ATTACHMENT “B”
Schedule of Compensation

Note: No overtime work is assumed or included.

1. Should any weekday or Saturday overtime inspection be required, it is charged at 1.4 times the rate shown.

2. For Sundays and holidays inspection billing, rates are 1.80 times the above rate, upon the City’s prior written approval.

Role / Name
Total
Hours
Hourly
Rate
PELicensed Inspector (Daytime)
1 72.00 $ 170.00
PELicensed Inspector (Nighttime)
1 80.00 $ 170.00
PELicensed Inspector (Weekend)
1 2 176.00 $ 238.00
PublicWorksInspector - As needed - $ 152.00
ProjectControlsEngineer 90.00 $ 145.00
Submittal ReviewAllowance - As needed
MaterialTesting Allowance - As needed - -
Extended
Fee
$ 12,240.00
-
City ofCypress
Construction Inspection & MaterialTesting for Arterial Rehabilitation, Project 350 40-Working DayConstruction Duration
$ 5,000.00
$ 13,600.00
$ 50,000.00
TotalEstimated Fee $ 135,778.00
$ 41,888.00
$ 13,050.00
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 7.

FROM: Douglas Dancs, Director of Public Works
DATE: 09/25/2023
SUBJECT: Award Contracts for Veterans Park & Cedar Glen Park Parking Lot Resurfacing, Project 363

RECOMMENDATION

1. Approve Plans and Specifications for the Veterans Park & Cedar Glen Park Parking Lot Resurfacing, Project 363; and

2. Award a contract to Prestige Paving Company, Corona, CA, for $67,175.52, and authorize a contingency of $10,080; and

3. Approve a Task Order for Construction Inspection Services to Ardurra Group, Inc., for $20,095, and authorize a contingency of $3,020.

DISCUSSION
The annual Capital Improvement Program includes a project to resurface parking lots at Recreation facilities. The Senior Center was originally scheduled for resurfacing in FY 2023-24, however, due to ongoing construction at the Senior Center, Public Works will move the resurfacing of Veterans Park and Cedar Glen Park up one year. The Senior Center parking lot resurfacing will be postponed until the completion of the other construction projects at that location.

Public Works previously resurfaced the Veterans Park and Cedar Glen Park parking lots in 2018 and 2019, respectively. The project includes parking lot seal coat and asphalt overlay, removal and replacement of failed asphalt pavement, striping, and markers. Construction is anticipated to start in October and will last approximately four weeks. Public Works is coordinating the work schedule with both Recreation and Community Services and the Boys and Girls Club to minimize disruptions.

On September 14, the City received two bid proposals for the project with Prestige Paving Company as the low bidder. Ardurra Group, Inc., the City's on-call construction manager, will inspect the project. A summary of project award information is attached.

BUDGET IMPACT
Estimated construction and construction management costs are $100,370.52 and sufficient amounts are budgeted in the Recreation and Park District’s General Fund.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Project Award Information
Task Order
Project Award Information Checklist
Description of Project:

This project will repair areas of failed asphalt, seal cracks, resurface and restripe the existing parking lot, remove and replace existing wheel stops, and other incidental items of work.

Contract Working Days: 25 working days
Orange County Register
Publication Date:

August 31, 2023
Notice Inviting Bids Sent to: CIPList.com, The Orange County Register, McGrawHill Construction, Dodge Construction Network, AGC Plan Room, Construct Connect, Construction Market
Data
Bid Opening Date: September 14, 2023
No. of Bid Packets Purchased: 16
Bidders Base Bid

1. Prestige Paving Company, Corona, CA $67,175.52

2. Century Paving Inc., La Mirada, CA $78,996.00
Apparent Low Bidder: Prestige Paving Company, Corona, CA – $67,175.52 Qualified to Perform Work: Yes. Staff confirmed bid was responsive.

Contractor’s License: Registration with DIR:

Valid at Time of Award: Yes Contractor: Yes
Valid at Time of Bid: Yes Sub-Contractor: Yes
Experience:

The apparent low bidder has performed this type of work for multiple government agencies in Southern California.

Construction
Management/Inspection Firm:

Ardurra Group, Inc.

On-Call Contract Date: June 27, 2022
Amount of Task Order: $ 20,095

ARDURRA GROUP, INC.
1960 East Grand Avenue, El Segundo, CA 90245 | 310.359.1203 | www.ardurra.com September 12, 2023
Kevin Chin
Associate Engineer
City of Cypress
Public Works Engineering
5275 Orange Avenue
Cypress, CA 90630
SUBJECT: PROPOSAL TO PROVIDE CONSTRUCTION INSPECTION SERVICES FOR THE VETERANS PARK & CEDAR GLEN PARK PARKING LOT RESURFACING PROJECT 363
Dear Mr. Chin,
Ardurra Group, Inc. is pleased to present our proposal to the City of Cypress to provide professional part-time construction inspection services for the parking lot resurfacing project at Veterans Park & Cedar Glen Park in accordance with Attachment “A” – Scope of Services and Attachment “B” – Schedule of Compensation. All work will be completed pursuant to the City of Cypress On-Call Construction Management and Inspection Services Contract dated June 27, 2022.

Respectfully submitted,
Ardurra Group, Inc.

Omar Alameddine
Project and Construction Management Group Leader
Professional Construction Inspection for the City of Cypress Veterans Park & Cedar Glen Park Parking Lot Resurfacing, Project 363 1 | page
ATTACHMENT “A”

SCOPE OF SERVICES
The scope of services includes part-time inspection services, project controls to assist our inspector in the field. Below is a list of services included in this proposal:
▪ Represent the City’s interests with the overall construction inspection of this project. ▪ Monitor the contractor's compliance with the project contract, specifications, and National Pollutant Discharge Elimination System (NPDES).
▪ Assist City staff with public relations, including distributing construction notices and responding to inquiries of residents and the general public.
▪ Attend the preconstruction meeting and subsequent weekly field meetings, as needed. ▪ Assist in the coordination and review of contractor's submittals, including proposed construction schedules and other submittals required by the project plans and specifications. ▪ Assist the City’s construction manager to monitor and document that the contractor adheres to the approved construction schedule.
▪ Be present on the job site when construction is in progress and when inspection is required. Part-time inspection and (4) days full-time inspection is proposed as requested by the City. Ardurra will not be responsible for observing construction activities that are implemented when its inspector is not scheduled/present on site. ▪ Provide assistance and direction to technicians performing materials tests, as needed. ▪ Measure and verify the project pay item quantities in place. All pay item quantities must be confirmed with the contractor prior to submission of the invoice for payment. ▪ Review the contractor's invoices.
▪ Assist in the review and processing of requests for information (RFIs), change orders, and approved time and materials work.
▪ Prepare daily inspection reports (Daily Activity Report, Weekly Statement of Working Days, etc.) as required for this project.
▪ Review traffic control and coordinate adjustments as needed. ▪ Identify items requiring corrective action by either the contractor or the City. Monitor and document timely corrective actions implemented by the contractor.
▪ Develop punch list items and monitor corrections made.

Professional Construction Inspection for the City of Cypress Veterans Park & Cedar Glen Park Parking Lot Resurfacing, Project 363 2 | page
Attachment “B”
Schedule of Compensation
Exclusions to Scope and Fee: The following items are specifically excluded:
• Nighttime / weekend inspection
• Geotechnical and Material testing
Role / Name
Total
Hours
Hourly
Rate
PELicensed Inspector (Full-time) 32.00 $ 170.00
PELicensed Inspector (Part-time) 44.00 $ 170.00
PublicWorksInspector - As needed - $ 152.00
ProjectControlsEngineer - As needed 15.00 $ 145.00
Submittal ReviewAllowance - As needed
City ofCypress
Construction Inspection for Veterans Park and Cedar Glen Park Parking Lot Resurfacing, Project 363 15 Working DayConstruction Duration
Extended
Fee
$ 5,440.00
-
$ 7,480.00
$ 2,175.00
$ 5,000.00
TotalEstimated Fee $ 20,095.00
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 8.

FROM: Douglas Dancs, Director of Public Works
DATE: 09/25/2023
SUBJECT: Award Contracts for the Purchase of Arnold Cypress Park Amenities

RECOMMENDATION

1. Award a contract to Musco Sports Lighting for $645,581, for the purchase of sports field lighting; and

2. Award a contract to AstroTurf for $1,261,882, for the purchase of synthetic turf field materials.

DISCUSSION
The City Council approved the Arnold Cypress Park plans and specifications in July. Directly purchasing select park amenities, rather than purchasing through the project contractor, will reduce park construction costs by approximately $200,000. The amenities include the synthetic turf materials for three softball fields and sports lighting.

Local governments use cooperative government purchasing programs to directly purchase items and receive discounted pricing unavailable to the contractors hired to build a CIP project. When contractors purchase amenities, they generally pay retail prices and mark-up the cost by 10%-20%. The City will utilize California Multiple Award Schedules (CMAS) to purchase the synthetic turf field materials, and Sourcewell to purchase the sports lighting equipment. Once a general contractor is selected, they will be responsible for coordinating the final delivery and installation of these items.

Both CMAS and Sourcewell provide the City the same terms and competitively bid prices offered to other government agencies. Municipal Code Section 21A-10(e) allows the use of cooperative purchasing programs as a more efficient and cost-effective method of procurement by receiving volume type pricing.

Public Works will not issue the purchase orders/contracts until and unless the City Council awards the Arnold Cypress Park construction contract, which is expected in November.

Should the City Council choose not to proceed with park construction, the City will have no obligation to complete the amenity purchases, nor will the City be subject to any financial penalties. Approving the amenity purchases ahead of awarding the construction contract helps keep the project on schedule and provides a transparent purchasing plan for amenities to contractors interested in bidding on the project.

BUDGET IMPACT
The cost of the park amenities is $1,907,463 and the $27.5 million construction budget in the Recreation and Park District's General Fund includes sufficient amounts for these purchases.

It is estimated direct procurement of the amenities will save up to $200,000 when compared to purchasing through the contractor awarded the contract for construction.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Cost Proposals

COST PROPOSAL

MUSCO SPORTS LIGHTING
©2016, 2020 Musco Sports Lighting, LLC - 1 - M-2168-enUS-8 Date: August 15, 2023 Project: Arnold Cypress Park
To: Nick Mangkalakiri Cypress, CA
City of Cypress Ref: 208343
Sourcewell
Master Project: 199030, Contract Number: 041123-MSL, Expiration: 06/16/2027 Category: Sports lighting with related supplies and services All purchase orders should note the following:

Sourcewell purchase – contract number: 041123-MSL
Quotation Price – Materials Only Delivered to Job Site
Musco Materials:
(1) 225’ LL Field:
(2) 200’ LL Fields:
(1) Basketball court:
(1) Basketball court:
(8) Tennis courts:
$165,098.00
$308,018.00
$ 24,213.00 (discount 60% for lower light level)
$ 11,919.00 (discount 80% for smaller court size)
$ 89,900.00 (discount 15% for smaller court size)
Sub-Total: $599,148.00
Estimated Taxes (7.75%): $ 46,433.00
Total: $645,581.00
Optional Adder: Payment/Performance Bond
Adder Cost: $4,358.00
Pricing furnished is effective for 90 days unless otherwise noted and is considered confidential.

Light-Structure System with Total Light Control – TLC for LED™ technology Guaranteed Lighting Performance
• Guaranteed light levels of:
o 50 FC (2:1) infield/30 FC (2.5:1) outfield/30 FC (2:1) bullpens for (1) 60’ basepath, 225’ radius baseball field
o 50 FC (2:1) infield/30 FC (2.5:1) outfield/30 FC (2:1) bullpens for (2) 60’ basepath, 200’ radius baseball field
o 20 FC (3:1) for (1) 84’ x 50’ basketball court
o 30 FC (3:1) for (1) 53’ x 26’ basketball court
o 50 FC (2:1) for (8) 44’ x 20’ tennis courts
• BallTracker™ technology – targeted light, optimizing visibility of the ball in play with no glare in the players typical line-of-sight
System Description
• (20) Pre-cast concrete bases with integrated lightning grounding • (20) Galvanized steel poles
▪ (8) @ 60’
▪ (2) @ 40’
▪ (4) @ 70’
▪ (6) @ 50’
• Factory wired and tested remote electrical component enclosures ©2016, 2020 Musco Sports Lighting, LLC - 2 - M-2168-enUS-8 • Pole length, factory assembled wire harnesses
• (20) Factory wired poletop luminaire assemblies, one per pole • (94) Factory aimed and assembled luminaires, including BallTracker™ luminaires • UL Listed assemblies
Environmental Light Control
• Spill light minimized at residential property lines to a maximum of 0.5 horizontal footcandles and 0.6 max/vertical footcandles
• Off-site glare light minimized at residential property lines to 6,000 candela Control Systems and Services
• Control-Link® Control and Monitoring system to provide remote on/off and dimming (high/medium/low) control and performance monitoring with 24/7 customer support, Includes:
▪ (3) 24” x 72” Control and Monitoring Cabinets
▪ (32) 30-amp contactors
▪ (13) OOA switches
Operation and Warranty Services
• Product assurance and warranty program that covers materials and onsite labor, eliminating 100% of your maintenance costs for 25 years.

Payment Terms
Musco’s Credit Department will provide payment terms.

Email or fax a copy of the Purchase Order to Musco Sports Lighting, LLC:

Musco Sports Lighting, LLC
Attn: Taylor Knoot
Fax: 800-374-6402
Email: [email protected]
All purchase orders should note the following:

Sourcewell purchase – contract number: 041123-MSL
Delivery Timing_______________________________________________________________________ 8 - 12 weeks for delivery of materials to the job site from the time of order, submittal approval, and confirmation of order details including voltage, phase, and pole locations. Pre-shipment of bases is not included in the quoted price.

Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations after the product is sent to production could result in additional charges.

Notes
Quote is based on:
• Shipment of entire project together to one location, unloading materials and installation is by others. • 480 Volt, 3 Phase electrical system requirement.
• Structural code and wind speed = 2021 CBC, 95 mi/h, Exposure C. • Confirmation of pole locations prior to production.

Thank you for considering Musco for your lighting needs. Please contact me with any questions or if you need additional details.

Mike Marchetti
Musco Sports Lighting, LLC
Phone: 949-754-0503 x6111
E-mail: [email protected]

COST PROPOSAL

ASTROTURF SYNTHETIC TURF
CMAS Contract # 4-20-00-0130A
Date: 6/30/2023
AFE SPORTS (Asphalt Fabric and Engineering) and AstroTurf are pleased to submit the following proposal for approximately 130,000 square feet of AstroTurf Diamond Series to be installed at Arnold Cypress Sports Park. This proposal has been provided in accordance with CMAS Contract 4-20-00-0130A which includes all taxes, bonding, insurance and freight. Our quote includes all labor, materials, tools and equipment necessary to install in-place the synthetic turf applications referenced (in accordance with our published product specifications) and described as follows:

AstroTurf Diamond Series Softball: $ 785,639.00
Installation of AstroTurf Diamond Series: $ 376,994.00
AstroTurf PGPN Batting Cage Turf: $ 99,248.00
Grand Total: $ 1,261,882.00
Add: Annual Grooming/Maintenance Package: $ 12,000.00
* One Annual visit for all 3 fields*
Inclusions:
• Samples, submittal information, and shop drawings as required • Inlaid lines/markings for Softball
• AstroTurf Certified Installation
• Additional ERA inserts for High Wear areas
• An infill of Rubber, Silica Sand and Zeolite cooling infill at the manufacturer-approved weights and ratios for the selected AstroTurf® RootZone system that will achieve a minimum infill depth of 1.05” inches at the completion of the infill installation • AstroTurf Manufacturers 8-Year Warranty (Materials and Installation) • Maintenance Package includes 1 visit per field per year (includes sanitization) Exclusions :
• Any work not directly stated above
• Our work commences directly on to the site contractor provided sub-base. On-going maintenance or repairs to the sub-base are the responsibility of the site contractor. • Any Field Events or Equipment (Bases, Rubbers, Plates etc.) • City or county permits
• Geotechnical testing / investigation of the site
• Any soil modifications (over excavation / stabilization, etc...). We are not in receipt of any geotechnical testing and cannot make any assumptions on the stability of the soils. • Any relocation or removal of existing utilities not limited to electrical conduits, power poles, water, sewer, gas, cable, telephone, storm drainage, irrigation heads, lines, valve boxes, or wiring of same.
• Any additional irrigation, plumbing, landscape or fencing. • Any survey, layout, certification, testing, or inspection costs, other than those associated with visual base inspection, additional G-Max Testing and Warranty We certainly do look forward to working with you.

Sincerely,
Doug Coulter
Asphalt Fabric and Engineering
AFE Sports
Accepted By:

City of Cypress
______________________________________
Name
_______________________________________
Title
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 9.

FROM: Mark Lauderback, Chief of Police
DATE: 09/25/2023
SUBJECT: Accept Office of Traffic Safety DUI Traffic Enforcement Grant

RECOMMENDATION

1. Accept the FY 2023-24 Office of Traffic Safety DUI/Traffic Enforcement grant; and

2. Appropriate $90,000 in the General Fund Grants Fund; and

3. Increase estimated revenues by $90,000 in the General Fund Grants Fund.

DISCUSSION
The State recently awarded the City an Office of Traffic Safety Selective Traffic Enforcement Program (STEP) grant for the fifth year in a row. The grant will reimburse up to $90,000 for overtime, equipment and training costs related to STEP between October 1, 2023 and September 30, 2024.

STEP's goal is to reduce collisions involving alcohol, speed, and red light violations. In Cypress, the grant funds will increase DUI enforcement through checkpoints and saturation patrols as well as distracted driving, pedestrian and bicycle safety and traffic safety education.

BUDGET IMPACT
All grant-related costs up to $90,000 will be reimbursed by the State's Office of Traffic Safety.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Grant Agreement

9/18/2023 9:37:49 AM Page 1 of 18
State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT24054

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Cypress Police Department From:

To:
10/01/2023
09/30/2024 4. AGENCY UNIT TO ADMINISTER GRANT
Cypress Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $90,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Michael McBain
Sergeant
[email protected]
(714) 229-6619
5275 Orange Avenue
Cypress, CA 90630
ADDRESS: Peter Grant
City Manager
[email protected]
(714) 229-6680
5275 Orange Avenue
Cypress, CA 90630
{{_es_signer2_signature}} {{_es_signer2_date}} {{_es_signer4_signature}} {{_es_signer4_date}} (Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Donna Mullally
Assistant Director of Finance
[email protected]
(714) 229-6709
5275 Orange Avenue
Cypress, CA 90630
ADDRESS: Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
{{_es_signer3_signature}} {{_es_signer3_date}} {{_es_signer6_signature}} {{_es_signer6_date}} (Signature) (Date) (Signature) (Date)
9/18/2023 9:37:49 AM Page 2 of 18
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

NSLVQKY77AG4
5275 Orange Avenue
Cypress
90630-2957
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES
164AL-24.1 20.608 0521-0890-101 2022 43/22 BA/22 $20,400.00 402PT-24.1 20.600 0521-0890-101 2022 43/22 BA/22 $10,200.00 164AL-24 20.608 0521-0890-101 2023 12/23 BA/23 $39,600.00 402PT-24 20.600 0521-0890-101 2023 12/23 BA/23 $19,800.00

AGREEMENT
TOTAL $90,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$90,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE {{_es_signer5_signature}} {{_es_signer5_date}} $90,000.00 9/18/2023 9:37:49 AM Page 3 of 18
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT24054

1. PROBLEM STATEMENT
The Cypress Police Department is committed to making the City of Cypress the safest city in Orange County. The foundation for accomplishing this goal is by being committed to the Cypress Police Department’s mission: To provide professional public safety services in partnership with our community.

Public safety and well-being are valued, fundamental components of quality of life within the community as defined in the City of Cypress Public Safety General Plan. The Cypress Police Department is an integral component of the public safety sector that provides for the reduction of criminal activity, crime prevention and educational programs designed to prevent crime. In addition to general public safety for its community members, the provision for safe pedestrian and bicycle environments is a component of public safety.

In order to accomplish these goals, the Cypress Police Department is committed to reducing traffic-related injuries and fatalities through an aggressive educational and enforcement campaign, targeting impaired/unlicensed drivers, repeat DUI offenders, and other traffic related violators.

The City of Cypress population is over 49,900 and the population has recently increased due to new residential developments built during the past several years. In 2023, Cypress will see the completion of the new Cypress Town Center. The Cypress Town Center will become a gathering place for the community and will include a mix of entertainment, retail, restaurants, commercial, and residential uses, which will draw hundreds of people from inside and outside the Cypress community.

Cypress Community College and a large commercial corridor which includes an Amazon Last Mile facility are also located in Cypress, attracting thousands of individuals to travel through the city; increasing the average daily vehicle flow. The City of Cypress also borders Los Angeles County.

In 2021, Cypress Police Department reported 123 injury traffic crashes, an 8% increase from the 113 reported in 2020 and a 41% decrease from the 190 injury traffic crashes reported in 2019. In 2022, Cypress Police Department reported 127 injury traffic crashes, a 3% increase from the 123 injury traffic crashes reported in 2021.

There were five traffic related fatalities reported in 2020 and zero reported in 2021, a decrease of 500% between 2020 and 2021. Three traffic related fatalities were reported in 2022, an increase of 300% from 2021. In addition, two alcohol involved fatalities occurred in 2022. Officers will be more effective targeting impaired driving enforcement efforts with funding provided from the Office of Traffic Safety. Our goal is to reduce the number of victims impacted by impaired drivers and other traffic related offenses. When funded by the Office of Traffic Safety, DUI/DUID enforcement efforts have a positive impact and assist in achieving this goal.

Our priority is to make Cypress a safer environment for its community members and the motoring public. A primary concern is impaired drivers and their impact on the community. DUI arrests increased by 28% in 2022. To combat potential increases in DUI related events, public awareness and aggressive enforcement strategies continue to be the primary component in addressing this on-going concern and danger to the community.

Injury crashes also impact our community at several different levels. The impact of staffing level reductions within the agency, influence proactive traffic enforcement efforts, which continue to be a challenge. Additional resources are needed in order to maintain enforcement of primary crash-related violations in locations of high frequency. Unsafe speed, red light violations, and right-of-way violations continue to be our top three primary crash factors. This can be accomplished by utilizing personnel from other agencies in a collaborative effort.

Hit & Run injury crashes increased by 20% between 2020 and 2021, but they decreased by 67% between 2021 and 2022. In analyzing post incident crash data, many of these crashes can be linked to unlicensed, suspended or impaired drivers, unwilling to take responsibility for their actions. Working to identify and 9/18/2023 9:37:49 AM Page 4 of 18
apprehend unlicensed and repeat DUI offenders, the Cypress Police Department can continue to have a positive impact on reducing Hit & Run crashes on our roadways.

The Cypress Police Department consistently participates in educating the citizens and community through events including Police Department Open Houses, “Every 15 Minutes,” P.A.C.E (Positive Actions thru Character Education), “Read Across America,” “Click It or Ticket”, “Walk to School Day”, and related social media campaigns.

Public awareness is the key to voluntary compliance with the law. High visibility and public awareness efforts are essential in filling the void created by a reduction in personnel. One officer seen driving down the road does not compare to two or three officers seen on enforcement stops at a high-crash intersection or on a known corridor of frequent DUI arrests. This could not be accomplished without OTS funding and support for additional enforcement activities and public awareness programs.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
10 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training. 1

7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended 4 9/18/2023 9:37:49 AM Page 5 of 18
the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.

8. Conduct DUI Saturation Patrol operation(s). 5

9. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
7 10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
2 11. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 2 12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 3 13. Participate in highly visible collaborative DUI Enforcement operations. 2

14. Participate in highly visible collaborative Traffic Enforcement operations. 2

15. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 All training needed to implement the program should be conducted in the first quarter.  All grant related purchases needed to implement the program should be made in the first quarter.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements
The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.
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 Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your Coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS Coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at [email protected] and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs.  Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
 Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30) 9/18/2023 9:37:49 AM Page 7 of 18

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT24054

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164AL-24 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$60,000.00
402PT-24 20.600 State and Community Highway
Safety
$30,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-24 $9,070.00 4 $36,280.00
DUI Saturation Patrols 164AL-24 $3,025.00 5 $15,125.00
Collaborative DUI Enforcement 164AL-24 $2,300.00 2 $4,600.00 Traffic Enforcement 402PT-24 $1,400.00 7 $9,800.00
Distracted Driving 402PT-24 $1,400.00 2 $2,800.00
Motorcycle Safety 402PT-24 $1,400.00 2 $2,800.00
Pedestrian and Bicycle Enforcement 402PT-24 $3,050.00 3 $9,150.00 Collaborative Traffic Enforcement 402PT-24 $1,500.00 2 $3,000.00 Category Sub-Total $83,555.00
B. TRAVEL EXPENSES
In State Travel 402PT-24 $2,450.00 1 $2,450.00
$0.00
Category Sub-Total $2,450.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-24 $1,935.00 1 $1,935.00
Dispatcher 164AL-24 $515.00 4 $2,060.00
Category Sub-Total $3,995.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $90,000.00
9/18/2023 9:37:49 AM Page 9 of 18
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT24054

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum and the California Traffic Safety Summit. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.

Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping).

Dispatcher - Dedicated dispatcher for each checkpoint.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
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State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT24054
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;  2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);  Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;
 The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
 Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
 Executive Order 13166, Improving Access to Servicesfor Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
 Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and  Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).

The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
9/18/2023 9:37:49 AM Page 11 of 18
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review 9/18/2023 9:37:49 AM Page 12 of 18
upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 9/18/2023 9:37:49 AM Page 13 of 18
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—

PRIMARY TIER COVERED TRANSACTIONS
9/18/2023 9:37:49 AM Page 14 of 18

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—

LOWER TIER COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
9/18/2023 9:37:49 AM Page 15 of 18

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. 9/18/2023 9:37:49 AM Page 16 of 18

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving companyowned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 9/18/2023 9:37:49 AM Page 17 of 18

INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS

1. Each agency is allowed a total of FIVE (5) GEMS Users.

2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.

3. Complete the form if adding, removing or editing a GEMS user(s).

4. The Grant Director must sign this form and return it with the Grant Agreement.

CURRENT GEMS USER(S)

1. Jason Machado
Title: Senior Management Analyst Media Contact: No
Phone: (714) 229-6728
Email: [email protected]

2. Michael McBain
Title: Sergeant Media Contact: No
Phone: (714) 229-6619
Email: [email protected]

3. Dean Pinvidic
Title: Lieutenant Media Contact: No
Phone: (714) 229-6617
Email: [email protected]
State of California – Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C

GRANT NUMBER
PT24054

GRANT DETAILS
Grant Number: PT24054
Agency Name: Cypress Police Department
Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $90,000.00
Authorizing Official: Peter Grant
Fiscal Official: Donna Mullally
Grant Director: Michael McBain
9/18/2023 9:37:49 AM Page 18 of 18
Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1
Add/Change {{[]c11_es_:signer1}} Remove Access {{[] c12_es_:signer1}} Add as a media contact? Yes {{[]c1_es_:signer1}} No{{[]c2_es_:signer1}} {{UserName1_es_:signer1 }} {{UserTitle1_es_:signer1 }}
Name Job Title
{{UserEmail1_es_:signer1 }} {{UserPhone1_es_:signer1 }} Email address Phone number
GEMS User 2
Add/Change {{[]c13_es_:signer1}} Remove Access {{[]c14_es_:signer1}} Add as a media contact? Yes {{[]c3_es_:signer1}}No {{[]c4_es_:signer1}} {{UserName2_es_:signer1 }} {{UserTitle2_es_:signer1 }}
Name Job Title
{{UserEmail2_es_:signer1 }} {{UserPhone2_es_:signer1 }} Email address Phone number
GEMS User 3
Add/Change {{[]c15_es_:signer1}} Remove Access {{[]c16_es_:signer1}} Add as a media contact? Yes {{[]c5_es_:signer1}}No {{[]c6_es_:signer1}} {{UserName3_es_:signer1 }} {{UserTitle3_es_:signer1 }}
Name Job Title
{{UserEmail3_es_:signer1 }} {{UserPhone3_es_:signer1 }} Email address Phone number
GEMS User 4
Add/Change {{[]c17_es_:signer1}} Remove Access {{[]c18_es_:signer1}} Add as a media contact? Yes {{[]c8_es_:signer1}}No {{[]c7_es_:signer1}} {{UserName4_es_:signer1 }} {{UserTitle4_es_:signer1 }}
Name Job Title
{{UserEmail4_es_:signer1 }} {{UserPhone4_es_:signer1 }} Email address Phone number
GEMS User 5
Add/Change {{[]c19_es_:signer1}} Remove Access {{[]c20_es_:signer1}} Add as a media contact? Yes {{[]c9_es_:signer1}}No {{[]c10_es_:signer1}} {{UserName5_es_:signer1 }} {{UserTitle5_es_:signer1 }}
Name Job Title
{{UserEmail5_es_:signer1 }} {{UserPhone5_es_:signer1 }} Email address Phone number
Form completed by: {{Sig_es_:signer1:signature}} Date: {{Dte1_es_:signer1:date}} As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. {{Sig_es_:signer2:signature}} {{Name1_es_:signer2:fullname }} Signature Name
{{Dte2_es_:signer2:date}} Grant Director
Date Title
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 10.

FROM: Mark Lauderback, Chief of Police
DATE: 09/25/2023
SUBJECT: Approve the Urban Area Security Initiative Sub-Recipient Agreement with the City of Anaheim

RECOMMENDATION

1. Approve the Fiscal Year 2022 Urban Area Security Initiative (UASI) Sub-Recipient Agreement with the City of Anaheim; and

2. Authorize the City Manager to execute all UASI related documents.

DISCUSSION
The Urban Area Security Initiative provides federal funding to cities to prevent, respond to, and recover from threats or acts of terrorism. In Orange County, the cities of Anaheim and Santa Ana, in their capacity as a "Core City" for the Anaheim/Santa Ana Urban Area, received and accepted a FY 2022 Urban Area Security Initiative grant. Anaheim and Santa Ana have the responsibility to enhance the preparedness and response capabilities of the entire urban area of Orange County by administering grant-supported training and funding. In even years such as FY 2022, the City of Anaheim acts as the lead fiscal agent. Each city in Orange County, including Cypress, as a sub-recipient, may receive UASI funding for projects, services, and training based on availability.

Several years ago Cypress received UASI funding for personal protective equipment for first responders, security technology for critical asset protection, and terrorism-related training.

However, in recent years Cypress has not received any UASI funding for equipment purchases but has attended a variety of training sessions in which UASI participation is required. The FY 2022 UASI provides the Police Department with the opportunity to attend regional training exercises and request equipment purchases. The current performance period for the FY 2022 UASI Grant runs through March 31, 2025. To be eligible for potential funding, all grant related documents are due back to the Anaheim UASI Grant Office by November 17, 2023.

BUDGET IMPACT
A total of $5.1 million in FY 2022 UASI funding is available to the Anaheim and Santa Ana A total of $5.1 million in FY 2022 UASI funding is available to the Anaheim and Santa Ana working group. While Cypress has not received funding for equipment purchases in the past several years, participation in the grant program allows the City to request funding for identified equipment needs and attend UASI trainings. If Cypress is ultimately allocated FY 2022 UASI funding, a recommendation to approve additional appropriations and increase estimated revenues will be presented to the City Council for consideration.

LEGAL REVIEW
The agreement was reviewed by the City Attorney and approved as to form.

APPROVED BY: Peter Grant, City Manager
Attachments
UASI Sub-Recipient Agreement

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 11.

FROM: Jeff Draper, Director of Recreation and Community Services DATE: 09/25/2023
SUBJECT: Declare Surplus Equipment and Approve the Donation to the Anaheim Union High School District

RECOMMENDATION
Declare six 10’ x 15’ bleachers surplus and approve their donation to the Anaheim Union High School District for use at Walker Junior High.

DISCUSSION
Municipal Code Section 21A-15 permits equipment no longer in service to be declared surplus and outlines the process to dispose of it. The Purchasing Officer or City Manager may dispose of surplus equipment by exchange, trade-in, selling through a competitive bid process, selling for scrap, or donating to an eligible non-profit or public agency if the estimated value does not exceed $1,000. In July, the City Council approved plans for Arnold Cypress Park’s rehabilitation which calls for new covered bleachers. The existing bleachers will be demolished and disposed of by the contractor once a construction contract is awarded.

Bleachers at Arnold Cypress Park were purchased in FY 2004-05 with player usage fees paid by ACUAF organizations. The player usage fees are a self-imposed fee collected from ACUAF organizations and placed in a Capital/Maintenance fund to assist with projects that are above and beyond normal maintenance projects for athletic facilities owned by the Recreation District and school districts with joint use agreements.

Cypress Girls Softball, an ACUAF organization, is utilizing Walker Junior High to host practices and games while Arnold Cypress Park is under construction. The softball fields at Walker Junior High do not have bleachers for spectators and the Anaheim Union High School District has expressed interest in, and the need for, six 10’ x 15’ bleachers and are willing to accept the bleachers “as is”. Anaheim Union High School District also agrees to transport and install the bleachers at their own cost. Since the bleachers are being donated and have an estimated value in excess of $1,000, the disposition does not follow the procedures outlined in the Municipal Code and City Council approval is required.

The City Council previously used this process to authorize the donation of surplus computer equipment to the Boys and Girls Club and Cypress School District in 2018.

BUDGET IMPACT
None. The six bleachers have an estimated scrap value of $2,500 and would be disposed of by the contractor as part of the demolition phase of the Arnold Cypress park rehabilitation.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 12.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 09/25/2023
SUBJECT: Approve Supplemental Appropriations and Increases to Estimated Revenues and Transfers for FY 2022-23

RECOMMENDATION

1. Approve FY 2022-23 supplemental appropriations of $619,530 and increase estimated revenues by $670,930 for the City; and

2. Approve a $200,000 transfer to the City Capital Project fund from the RMRA Gas Tax fund for FY 2022-23 arterial rehabilitation project expenditures; and

3. Approve FY 2022-23 supplemental appropriations of $83,700 and increase estimated revenues by $142,800 in the Cypress Recreation and Park District; and

4. Approve a $666,653 transfer from the District's Park Development Fund to the General Fund; and

SUMMARY
Each year when the Budget is prepared, certain programs are budgeted based on best available estimates but are subject to occurrences not known at the time of preparation. In many cases, these factors are out of the City's control and the final budget impact is not known until the end of the fiscal year. Once the exact impact is known, the City Council may approve additional appropriations and establish the final Amended Budget to ensure budgetary compliance at fiscal year-end.

The FY 2022-23 budget adjustments for the City (Attachment A) and the Cypress Recreation and Park District (Attachment B) are expected to be the final amendments of the fiscal year and will be used for year-end financial reporting.

DISCUSSION
General Fund
Based on the preliminary analysis of FY 2022-23 operating expenditures, the General Fund will be under total adopted appropriations by over $2 million. Despite these savings, and as is often the case, a few General Fund programs exceeded budget.

City Attorney Services
Total City Attorney services exceeded appropriations by nearly $240,000. City Attorney services are provided on a contract basis by multiple firms and tend to fluctuate based on the legal matters that arise during the year, the volume of active litigation to which the City is a party and the amount of work performed by specialty firms. General attorney services for FY 2022-23 were consistent with prior years, but litigation activity was significantly higher than a typical year. These litigation matters were related to several lawsuits, including a challenge to the California Voting Rights Act and a lawsuit against the Cypress School District which named the City as a co-defendant.

Animal Control Contract Services
The City contracts with the County of Orange for animal control services and charges vary year to year based on actual activity levels in Cypress and the overall costs to provide services throughout the County. Cypress' share of FY 2022-23 County animal control costs were $394,000, which is an increase of more than 50% when compared to the prior year.

According to County representatives, the increase is due to two factors: 1) inflationary impacts on animal feed and shelter supplies and 2) large increases in animal intakes and field services provided directly to Cypress.

Building Division
The Community Development Building division exceeded its contract inspections and plan checking budget due to higher levels of building activity than projected in the budget.

Forecasting the division's annual contract costs is difficult due to many outside factors, including the economy's impact on local development activity. Therefore, revenue and expenditure projections associated with development activity are historically estimated prudently and actual receipts and disbursements can fluctuate significantly from year to year.

The higher activity levels experienced in FY 2022-23 resulted in more revenues (fees) and additional contract costs.

Capital Project Funding
Each year, the Seven-Year Capital Improvement Program budget includes appropriations for both residential rehabilitation and arterial street rehabilitation. The residential rehabilitation project is funded primarily with General Fund revenues and recorded in the Capital Project Fund, and is applied against State and County Maintenance of Effort (MOE) requirements to ensure Cypress remains eligible to receive annual funding restricted to use for transportation purposes. The arterial rehabilitation project is typically funded using these restricted transportation revenues and is budgeted in a restricted fund for street improvements.

During FY 2022-23, the majority of the budgeted residential rehabilitation project costs were not incurred and $1.4 million remained unexpended at June 30th. However, the arterial rehabilitation project, with costs of $1,835,000, was substantially complete prior to fiscal rehabilitation project, with costs of $1,835,000, was substantially complete prior to fiscal year-end. In order to ensure sufficient General Fund spending in FY 2022-23 to meet MOE requirements, it is recommended the remaining $1.4 million of funding for the residential rehabilitation be swapped with the budgeted funding for the arterial rehabilitation project. In addition to the reallocation of budget funding between the two projects, it is recommended an additional $235,000 of general fund monies be committed to the arterial rehabilitation project in FY 2022-23. This recommended funding plan will result in the General Fund paying $1.635 million of actual arterial rehabilitation costs in FY 2022-23 and $1.4 million of restricted Gas Tax monies paying for the balance of the residential rehabilitation program when completed in FY 2023-24.

A major benefit of the recommended funding reallocation is the potential to meet the terms of the recently approved settlement agreement with the Orange County Transportation Authority (OCTA) one-year earlier than expected. Specifically, the settlement agreement mandates Cypress' General Fund spending for eligible transportation purposes exceed the MOE baseline by $1.38 million during the two-year period ending June 30, 2024. With implementation of the recently completed City cost allocation plan and the recommended funding swap, it appears the terms of the settlement agreement would be met as of June 30, 2023 pending the outcome of OCTA's audit of FY 2022-23 MOE expenditures. The results of that audit are expected in the first half of 2024 and will be presented to the City Council when available.

Other Funds
The Supplemental Law Enforcement Special Revenue Fund exceeded budget due to receiving $35,930 more in State grants than anticipated. The City uses these grant amounts, approximately $160,000 annually, to pay for a Police Services Officer and a portion of a Police Officer. The additional appropriation is fully offset by a $35,930 increase to revenues.

The Low and Moderate Housing Asset Fund, which is restricted to use on eligible housing activities benefiting low and moderate income residents, exceeded its budget by $3,000. The overage is due to consultant costs for administration of the City's forgivable loan program significantly increasing as of July 2022. These increases were unforeseen and in response, Community Development transitioned loan administration in-house during FY 2022-23.

The City Central Services Internal Service Fund, which accounts for the repair and maintenance of facilities and vehicles, exceeded budget by $28,800. The overage is attributable to purchases for necessary street sweeper repairs and parts.

Recreation and Park District
CRPD General Fund
Payments to contract class instructors exceeded budget by $83,700. Since the start of the pandemic, contract class registrations experienced large declines and have been difficult to project for budget purposes. While not quite back to pre-pandemic levels, FY 2022-23 class registrations were significantly higher than the last several years. The additional activity levels this past year resulted in the receipt of additional fee revenues which more than offset the higher costs.

Park Development Fund
The City authorized a $12.8 million loan to the District to construct Lexington Park.

Repayments against the outstanding loan balance are made twice a year if park development fees become available. An additional $666,209 of park development fees were received in the first half of FY 2022-23, and it is recommended these amounts be transferred to the District's General Fund and used to repay the City as of June 30, 2023. After the recommended repayment, the outstanding loan balance on the Lexington loan will be just under $4.3 million and biannual repayments will continue as future park development fees are received.

BUDGET IMPACT
This action provides budgetary compliance for costs already incurred relating to situations not anticipated when the budget was approved; therefore, there is no fiscal impact as a result of this action.

The appropriation requests of $619,530 for the City and $83,700 for the District will cover operating program expenditures which exceeded budget estimates. These supplemental appropriations for the City and District are more than offset by increases to estimated revenues. The recommended adjustments to appropriations and estimated revenues are itemized in Attachment A (City) and Attachment B (District).

The authorization for the District to repay $666,653 results in additional cash balances being available for future infrastructure needs of the City.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Attachment A - City of Cypress FY 2022-23 Supplemental Appropriations, Estimated Revenue and Transfer Adjustments
Attachment B - CRPD FY 2022-23 Supplemental Appropriations, Estimated Revenue and Transfer Adjustments
Attachment A

CITY OF CYPRESS

SUPPLEMENTAL APPROPRIATIONS, ESTIMATED REVENUE AND TRANSFER ADJUSTMENTS FOR FISCAL YEAR 2022-23

PURPOSE/DESCRIPTION ACCOUNT NUMBER AMOUNT

SUPPLEMENTAL APPROPRIATIONS - CITY

GENERAL FUND
Litigation Services 111-10105.4179_200 $ 239,400
Contract Services - Animal Control 111-20270-4188_007 64,900 Inspection Services - Building 111-65243-6243.4189_010 106,200 Inspection Services - Electrical 111-65243-6244.4189_010 68,100 Inspection Services - Plumbing/Heating 111-65243-6245.4189_010 5,000 Building Plan Checks 111-65247.4189_006 68,200
TOTAL GENERAL FUND $ 551,800

SUPPLEMENTAL LAW ENFORCEMENT FUND
Salaries - Regular 301-50181.4001 $ 30,240
Fringe Applied 301-50181.4006 5,690
TOTAL SUPPLEMENTAL LAW ENFORCEMENT FUND $ 35,930

LOW AND MODERATE HOUSING ASSET FUND
Contract Services 471-62198.4187_100 $ 3,000
TOTAL LOW AND MODERATE HOUSING ASSET FUND $ 3,000

CITY CAPITAL PROJECTS FUND
Salaries - Regular 415-80100-8012.4001 $ 52,137
Fringe Applied 415-80100-8012.4006 30,564
Public Works Contract 415-80100-8012.4186 1,752,292
TOTAL CITY CAPTIAL PROJECTS FUND $ 1,834,993

RMRA GAS TAX FUND
Salaries - Regular 239-80100-8012.4001 $ (52,137)
Fringe Applied 239-80100-8012.4006 (30,564)
Public Works Contract 239-80100-8012.4186 (1,752,292)
TOTAL RMRA GAS TAX FUND $ (1,834,993)

CITY CENTRAL SERVICES INTERNAL SERVICE FUND
Materials - Sweeper Parts 711-70621-7621.4111_120 $ 28,800 TOTAL CITY CENTRAL SERVICES INTERNAL SERVICE FUND $ 28,800 TOTAL SUPPLEMENTAL APPROPRIATIONS - CITY $ 619,530
Attachment A

CITY OF CYPRESS

SUPPLEMENTAL APPROPRIATIONS, ESTIMATED REVENUE AND TRANSFER ADJUSTMENTS FOR FISCAL YEAR 2022-23

PURPOSE/DESCRIPTION ACCOUNT NUMBER AMOUNT

ESTIMATED REVENUES - CITY

GENERAL FUND
Building Permits 111-65241.3200 $ 243,000
Plumbing/Heating Permits 111-65241.3201 9,700
Electrical Permits 111-65241.3202 176,500
Plan Check Fees - Building 111-65241.3620 205,800
TOTAL GENERAL FUND $ 635,000

SUPPLEMENTAL LAW ENFORCEMENT FUND
Grants - Miscellaneous 301-99999.3525 $ 35,930
TOTAL SUPPLEMENTAL LAW ENFORCEMENT FUND $ 35,930
TOTAL ESTIMATED REVENUES - CITY $ 670,930

TRANSFERS

CITY FUNDS
Transfer to Capital Projects Fund from RMRA Gas Tax Fund 239-99999.4501_415 $ 200,000 415-99999.3901_239
Attachment B

CYPRESS RECREATION AND PARK DISTRICT

SUPPLEMENTAL APPROPRIATIONS, ESTIMATED REVENUE AND TRANSFER ADJUSTMENTS FOR FISCAL YEAR 2022-23

PURPOSE/DESCRIPTION ACCOUNT NUMBER AMOUNT

SUPPLEMENTAL APPROPRIATIONS - CRPD

CRPD GENERAL FUND
Contract Services - Contract Classes 212-90316.4187_023 $ 83,700 TOTAL SUPPLEMENTAL APPROPRIATIONS - CRPD $ 83,700

ESTIMATED REVENUES - CRPD

GENERAL FUND
Contract Classes 212-99999.3659 $ 142,800
TOTAL GENERAL FUND $ 142,800
TOTAL ESTIMATED REVENUES - CRPD $ 142,800

TRANSFERS - CRPD
Transfer to General Fund from Park Development 213-99999.4501_212 $ 666,653 212-99999.3901_213
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 13.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 09/25/2023
SUBJECT: Approve Continuing Appropriations, Revenues and Transfers from FY 2022-23 to FY 2023-24

RECOMMENDATION

1. Authorize the appropriation of $2,825,844 in FY 2023-24 for the carryover of continuing appropriations from FY 2022-23, as detailed in Attachment A; and

2. Authorize the appropriation of $3,686,450 in FY 2023-24 for the carryover of encumbrances at June 30, 2023, as detailed in Attachment B; and

DISCUSSION
Each fiscal year, the City Council adopts an annual budget for the period of July 1 through June 30. At the end of each fiscal year, there are typically activities and purchases in progress which have not been completed. The budget for those activities lapse at fiscal year end unless the City Council re-establishes the budget in the subsequent year. At the end of each year, an analysis is performed to determine which budgeted activities need to be carried over to the new fiscal year. Open purchase orders and programs/projects for which a purchase order has not yet been issued, but are expected to be completed in the new fiscal year, are requested to be re-appropriated from prior year resources to complete the activities of the prior year budget. Operating transfers and other revenues specific to the proposed continuing appropriations are also requested to be re-budgeted to properly allocate program/project resources.

The carryover, or re-budgeting, of encumbrances and continuing appropriations represents previously approved purchases, plans, or projects. In many cases, preliminary work has been performed in association with the plans or projects. If the proposed encumbrances and continuing appropriations were not carried over into FY 2023-24, sufficient appropriations would not exist in the current year budget to fund both the continued projects and the new projects approved in the FY 2023-24 budget.

BUDGET IMPACT
The recommended carryover, or re-budgeting, of encumbrances and continuing appropriations represents previously approved purchases and projects contained in the FY 2022-23 budget. Projected fund balance amounts included in the FY 2023-24 budget are not impacted since the carried over activities have been budgeted previously and were expected to be expended prior to June 30, 2023.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Attachment A - Continuing Appropriations from FY 2022-23 to FY 2023-24 Attachment B - Carryover Encumbrances from FY 2022-23 to FY 2023-24 Attachment C - Continuing Operating Transfers and Grant Revenue from FY 2022-23 to FY 2023-24
Attachment A

CITY OF CYPRESS

CONTINUING APPROPRIATIONS
FROM FISCAL YEAR 2022-23 TO FISCAL YEAR 2023-24

PURPOSE/DESCRIPTION ACCOUNT CLASSIFICATION ACCOUNT NUMBER AMOUNT

GENERAL FUND
City Manager Contingency Contingency 111-20111.4130_100 $ 239,942 Training - Human Resources Contract Services 111-40151.4187_019 6,000 Housing Element Implementation Services Professional Services 111-60193.4189_100 312,625 Economic Development Consulting Assistance Professional Services 111-60199.4189_007 25,000 Building and Safety Support for Business Park Professional Services 111-60199.4189_007 7,000 Solid Waste Assistance Program Contributions/Donations 111-70720.4163 18,179 Pandemic Support - Business Recovery Program Contributions/Donations 111-20117.4163 113,355 TOTAL GENERAL FUND $ 722,101

GENERAL FUND GRANTS FUND
OTS Grant - Police Salaries - Overtime 114-50183.4003_014 $ 32,727 OTS Grant - Police Supplies 114-50183.4103_004 891
OTS Grant - Police Training 114-50183.4180 1,200
OTS Grant - Police Other Contract Services 114-50183.4188_005 1,173 CDBG Housing Rehabilitation Loans - CDBG Housing Rehabilitation 114-66195.4170 246,907 TOTAL GENERAL FUND GRANTS FUND $ 282,898

TRAFFIC MITIGATION ASSESSMENT FUND
Various Signal/Striping Improvements Public Works Construction 234-80200-8021.4186 $ 137,454 TOTAL TRAFFIC MITIGATION ASSESSMENT FUND $ 137,454

ROAD MAINTENANCE AND REHABILITATION FUND
Orange Avenue Slurry Seal - OC Sanitation District Public Works Construction 239-80100-8012.4186 $ 147,000 TOTAL TRAFFIC MITIGATION ASSESSMENT FUND $ 147,000

LIGHTING DISTRICT FUND
Katella OCTA Traffic Signal Synchronization Public Works Construction 251-80200-8021.4186 $ 27,600 Illuminated Street Sign Upgrades Public Works Construction 251-80200-8021.4186 80,000 Upgrade/Install Adaptive Timing Controls Public Works Construction 251-80200-8021.4186 50,000 Upgrade Traffic Software/Components Public Works Construction 251-80200-8021.4186 750,000 TOTAL LIGHTING DISTRICT FUND $ 907,600

CAPITAL PROJECTS FUND
Frontage Road Landscape Improvements Public Works Construction 415-80500-8053.4186 $ 172,994 Police Department Parking Deck Recoating Public Works Construction 415-80600-8061.4186 40,000 TOTAL CAPITAL PROJECTS FUND $ 212,994

CAPITAL REPLACEMENT FUND
Closed Captioning Computer Equipment - Admin Computer Hardware/Software 721-95200.4301_300 $ 35,000 In-Car Audio/Video System Replacement - Police Computer Hardware/Software 721-95200.4305_300 200,000 Storm Drainage Pump Station Software Upgrade Computer Hardware/Software 721-95200.4307_300 75,000 PD Active Shooter Vests Equipment - Police 721-95300.4305_200 7,243 PD SWAT Ballistic Vests (4) Equipment - Police 721-95300.4305_200 14,787 Jail Panic Alarms Equipment - Police 721-95300.4305_200 1,681 Copier/Scanner Replacement - City-Wide Equipment - Finance 721-95100.4304_100 2,500 VOIP Phone System - City-Wide Equipment - Finance 721-95100.4304_100 15,000 Financial Accounting System Enhancements Finance Software System 721-95200.4304_320 64,586 TOTAL CAPITAL REPLACEMENT FUND $ 415,797
GRAND TOTAL-CARRYOVER APPROPRIATIONS $ 2,825,844
Attachment B

PO VENDOR DESCRIPTION ACCOUNT NUMBER AMOUNT
GENERAL FUND - 111
2023-493 McIntyre-St Clair Team Building Services 111-20111.4189_018 $ 17,400 2023-705 Motorola Solutions MAV Microphone Transmitters(3) 111-50167.4113 1,115 2022-599 Annealta Group Housing Element Supplemental Planning Services 111-60191.4189_007 28,675 2023-482 Annealta Group Planning Project Management and Support Assistance 111-60191.4187_100 16,198 2022-598 LSA Associates Environmental Impact Report for Housing Element 111-60193.4189_007 129,769 2022-785 LSA Associates Initial Study/Mit Neg Dec for Business Park Modernization 111-60193.4189_007 54,657 2022-786 Casc Engineering and Consulting Business Park Modernization 111-60193.4189_007 117,856 2023-522 Annealta Group Housing Element Implementation Assistance 111-60193.4189_007 12,206 2023-754 Lisa Wise Consulting Inclusionary Housing Feasibility & Fee Modification 111-60193.4187_007 56,747 2022-421 Willdan Engineering Neighborhood Preservation Pilot Program 111-60193.4187_100 145,500 2023-745 GiverRang Inc Business Park Local Catering Gift Card Program 111-60199.4163 103,590 2023-774 CSG Consultants Inc Building, Safety & Fire Code Support Services 111-60199.4189_007 18,000 2023-644 Patron Property Mgmt Inc Property Management for 5121 Myra Avenue 111-70201.4187_100 3,200 2023-366 Ardurra Group Inspect OCSD Sewer Rehab Project #21-159 111-70261-7261.4189_010 1,546 2023-369 Ardurra Group Inspect Public Works Permit #21-158 111-70261-7261.4189_010 4,236 2023-372 Michael Balliet Consulting On-Call Solid Waste Consulting Services 111-70720.4189_100 44,468 TOTAL GENERAL FUND $ 755,163
GENERAL FUND GRANTS - 114
2023-465 US Armor Ballistic Vests(9) 114-50183.4113 $ 456 TOTAL GENERAL FUND GRANTS $ 456
TRAFFIC MITIGATION ASSESSMENT FUND - 234
2023-259 Iteris Traffic Signal and Striping Improvements 234-80200-8021.4186 $ 11,925 2023-628 Macadee Electrical Furnish and Install Wireless Communications 234-80200-8021.4186 54,169 2023-681 Nextech Systems Furnish RRFB System at Denni and Newman 234-80200-8021.4186 16,435 TOTAL TRAFFIC MITIGATION ASSESSMENT FUND $ 82,529
MEASURE M FUND - 236
2023-313 Ardurra Group Admin Assistance for Payment Mgmt Relief Program 236-80100-8012.4186 $ 14,800 TOTAL ROAD MAINTENANCE AND REHAB FUND $ 14,800
ROAD MAINTENANCE AND REHAB FUND - 239
2023-761 Excel Paving Arterial Rehab Intersections 239-80100-8012.4186 $ 341,753 2023-762 Ardurra Group Inspect Arterial Rehab Intersections 239-80100-8012.4186 55,295 TOTAL ROAD MAINTENANCE AND REHAB FUND $ 397,048
LIGHTING DISTRICT #2 FUND - 251
2023-732 Macadee Electrical LED Street Name Sign Upgrades(62) 251-80200-8021.4186 $ 210,769 2023-733 Ardurra Group Inspect LED Street Name Sign Upgrades(62) 251-80200-8021.4186 11,700 2023-735 Iteris City-Wide Traffic Signal Timing 251-80200-8021.4186 190,923 2023-736 Hartzog & Crabill Inspect City-Wide Traffic Signal Timing 251-80200-8021.4186 23,260 TOTAL LIGHTING DISTRICT #2 FUND $ 436,652
STORM DRAIN FUND - 261
2023-499 AKM Consulting Engineers SCADA System Upgrade Study 261-70281.4189_100 $ 23,000 TOTAL STORM DRAIN FUND $ 23,000
ASSET SEIZURE FUND - 283
2023-739 Dell Computers Traffic Division Computer(1) 283-50189.4116 $ 1,739 TOTAL ASSET SEIZURE FUND $ 1,739

CITY OF CYPRESS

CARRYOVER ENCUMBRANCES
FROM FISCAL YEAR 2022-23 TO FISCAL YEAR 2023-24
Attachment B

PO VENDOR DESCRIPTION ACCOUNT NUMBER AMOUNT

CITY OF CYPRESS

CARRYOVER ENCUMBRANCES
FROM FISCAL YEAR 2022-23 TO FISCAL YEAR 2023-24
SEWER FUND - 321
2022-470 AKM Consulting Engineers Design Sewer at Civic Center 321-80400-8041.4186 $ 15,815 2023-469 Faze 1 Corp Sewer System Evaluations 321-80400-8041.4186 32,590 TOTAL SEWER FUND $ 48,405
CAPITAL PROJECTS FUND - 415
2023-572 Bucknam Infrastructure Group Pavement Management Program Update 415-80100-8011.4186 $ 5,626 2023-686 American Asphalt South Residential Street Rehabilitation 415-80100-8011.4186 1,042,269 2023-687 Ardurra Group Inspect Residential Street Rehabilitation 415-80100-8011.4186 137,500 2023-502 AKM Consulting Engineers Myra Ave & Veterans Park Pump Station Evaluations 415-80300-8031.4186 28,145 2023-217 David Volz Design Cerritos Ave Median Parkway Improvements 415-80500-8053.4186 11,525 2023-669 David Evans and Associates Inc Consult for Right-of-Way Irrigation/Water Conservation 415-80500-8053.4186 52,726 2023-715 Master Landscape & Maint Tree Planting Program 415-80500-8055.4186 70,492 2023-191 BOA Architecture Design Service for City Hall ADA Restrooms 415-80600-8061.4186 3,900 2023-594 BOA Architecture Design Electric Vehicle Charging Stations 415-80600-8061.4186 52,420 2023-670 Triad Consulting & System Design City Facilities Security System Evaluation 415-80600-8061.4186 120,751 2023-677 BOA Architecture Design City Hall-HR Sliding Doors 415-80600-8061.4186 8,800 2023-755 R&S Overhead Doors PD Vehicle Access Gate Replacements 415-80600-8061.4186 73,244 TOTAL CAPITAL PROJECTS FUND $ 1,607,398
CITY CENTRAL SERVICES FUND - 711
2023-646 BP Ford of Long Beach Rebuild Engine - Unit #665 711-70621-7634.4156_100 $ 8,961 2023-647 BP Ford of Long Beach Rebuild Engine - Unit #606 711-70621-7634.4156_100 9,220 2023-648 BP Ford of Long Beach Repair Transmission - Unit #615 711-70621-7634.4186 5,489 TOTAL CITY CENTRAL SERVICES FUND $ 23,670
INFORMATION SYSTEMS FUND - 713
2022-266 ADS Consulting Group Inc Disaster Recovery Planning and Testing 713-40605.4189_015 $ 12,672 TOTAL INFORMATION SYSTEMS FUND $ 12,672
CAPITAL REPLACEMENT FUND - 721
2022-348 MVP Security Systems, Inc ID Badge and Access Credential Modernization 721-95100.4304_100 $ 6,555 2023-559 KMBS USA Multi-Function Printer/Scanners(8) 721-95100.4304_100 16,548 2023-674 RingCentral Cloud Based Phone System 721-95100.4304_100 14,553 2022-524 MVP Security Systems, Inc Security Camera and Door Access Installation at PD 721-95200.4305_300 21,556 2023-672 AJ Kirkwood & Assoc Inc Police Department Jail Fire-Smoke Alarm & Panic Alarm 721-95300.4305_200 25,319 2023-320 Dana Safety Supply Upfit 2022 Chevy Malibu(3) 721-95500.4307_400 4,207 2023-345 National Auto Fleet Group Upfit PD Chevy Malibu(2) 721-95500.4307_400 61,445 2023-406 Doosan Industrial Vehicle Forklift(1) 721-95500.4307_400 28,479 2023-415 National Auto Fleet Group PD Ford Inceptor(1) 721-95500.4307_400 72,481 2023-557 National Auto Fleet Group PD Chevy Malibu(1) 721-95500.4307_400 30,722 2023-726 Proforce Law Enforcement Colt Rifle(1) 721-95500.4307_500 1,053 TOTAL CAPITAL REPLACEMENT FUND $ 282,918
TOTAL CITY $ 3,686,450
Attachment C
OPERATING TRANSFERS:

FROM TO AMOUNT
111 General Fund 415 City Capital Projects Fund $2,670
111 General Fund 721 Equipment Replacement Fund 10,540
231 Gas Tax 2105 Fund 111 General Fund 313,115
232 Gas Tax 2106 Fund 415 City Capital Projects Fund 184,519 233 Gas Tax 2107/2107.5 Fund 111 General Fund 433,765
236 Measure M2 Fund 234 Traffic Mitigation Fund 119,983 236 Measure M2 Fund 239 RMRA Fund 310,000
236 Measure M2 Fund 415 City Capital Projects Fund 52,726 238 Gas Tax 2103 Fund 415 City Capital Projects Fund 500,000 261 Storm Drainage Fund 721 Equipment Replacement Fund 75,000 281 Asset Seizure - Other 721 Equipment Replacement Fund 27,000 283 Asset Seizure - Treasury 721 Equipment Replacement Fund 7,243 291 Cable TV PEG Fund 721 Equipment Replacement Fund 35,000 416 Infrastructure Reserve Fund 415 City Capital Projects Fund 280,325 760 General Liability Insurance Fund 721 Equipment Replacement Fund 71,744 TOTAL OPERATING TRANSFERS $2,423,630
GRANT REVENUE:

FUND ACCOUNT SOURCE AMOUNT
111 General Fund 111-99999.3525 CA Corrections Law Enf. (Homelessness) 24,648 111 General Fund 111-99999.3525 State LEAP Grant - Planning 52,384 111 General Fund 111-99999.3525 State Tobacco Grant - PD SRO 33,610 114 General Fund Grants 114-66195.3572 Community Development Block Grant 246,907 114 General Fund Grants 114-50183.3525 OTS Public Safety Grant - PD 36,819 114 General Fund Grants 114-50183.3525 State Tobacco Grant - PD Overtime 8,932 114 General Fund Grants 114-50183.3525 Bulletproof Vest Program - PD 5,605 TOTAL GRANT REVENUE $408,905

CITY OF CYPRESS

CONTINUING OPERATING TRANSFERS AND GRANT REVENUE
FROM FISCAL YEAR 2022-23 TO FISCAL YEAR 2023-24
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 14.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 09/25/2023
SUBJECT: Approve Cypress Recreation and Park District Continuing Appropriations from FY 2022-23 to FY 2023-24

RECOMMENDATION

1. Appropriate $2,715,455 in FY 2023-24 for items encumbered at June 30, 2023 as detailed in Attachment A; and

2. Appropriate $337,880 in FY 2023-24 for the carryover of continuing appropriations as detailed in Attachment A

DISCUSSION
There are typically District activities and purchases in progress at the end of a fiscal year, the majority of which relate to capital projects. An analysis of the prior year budget is performed to determine which activities need to be carried over to the new fiscal year. Open purchase orders and programs/projects expected to be completed in the new fiscal year are recommended for re-appropriation from prior year resources. Additionally, any revenues and operating transfers related to the continuing appropriations may also be recommended for re-budgeting to properly allocate program/project resources.

The appropriations associated with each budget lapse at fiscal year-end unless the City Council re-establishes the appropriation. The carryover, or re-budgeting, of encumbrances and continuing appropriations represents previously approved purchases, plans, or projects as summarized in Attachment A. If the proposed encumbrances and continuing appropriations were not carried over into FY 2023-24, sufficient appropriations would not exist to fund both the continued projects and the new projects approved in the FY 2023-24 budget.

BUDGET IMPACT
The recommended carryover, or re-budgeting, of encumbrances and continuing appropriations represents previously approved purchases and projects included in the FY 2022-23 budget. Projected fund balance amounts included in the FY 2023-24 budget are not impacted since the carried over activities have been budgeted previously and were expected to be fully expended prior to June 30, 2023.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Attachment A - Carryover Encumbrances and Appropriations from FY 2022-23 to FY 2023-24

ACCOUNT

VENDOR (PO NUMBER) ACTIVITY NUMBER AMOUNT

GENERAL FUND
Horizons Construction (2021-435) Construct/Lexington Park 212-80700-8071.4186 $ 206,642 BOA Architecture (2022-437) Design/HVAC Replacement/Community Center 212-80700-8071.4186 4,500 Moore Iaconfano Goltsman (2022-630) Design/Arnold Cypress Park Rehabilitation 212-80700-8071.4186 410,839 BOA Architecture (2022-702) Design/Roof Replacement/Community Center 212-80700-8071.4186 7,500 BOA Architecture (2022-720) Design/Senior Center Improvements 212-80700-8071.4186 2,140 Bon Air (2023-237) Construct/HVAC and Roof/Community Center 212-80700-8071.4186 753,000 Ardurra Group (2023-276) Inspect/HVAC and Roof/Community Center 212-80700-8071.4186 77,800 Griffin Structures (2023-591) Support Services/Arnold Cypress Park Rehab 212-80700-8071.4186 7,653 Interis (2023-617) Fiber Optic Design/Arnold Cypress Park Rehab 212-80700-8071.4186 1,452 Triad Consulting (2023-637) Design/OK Park Security Improvements 212-80700-8071.4186 11,278 Triad Consulting (2023-645) Design/Arnold Cypress Park Security 212-80700-8071.4186 17,513 Main Electric Supply (2023-685) Portable Power Boxes/Lexington Park 212-80700-8071.4186 15,975 Genesis Builders (2023-757) Construct/Senior Center Improvements 212-80700-8071.4186 1,033,000 Ardurra Group (2023-758) Inspect/Senior Center Improvements 212-80700-8071.4186 131,786 Roberson Industries (2023-780) Playground Resurfacing/Mackay Park 212-80700-8071.4186 31,688 TOTAL-GENERAL FUND $ 2,712,766

CAPITAL REPLACEMENT FUND
Western Pacific Distributors (2023-773) Ice Machine - Senior Center 725-95300.4310_200 $ 2,689 TOTAL-CAPTIAL REPLACEMENT FUND $ 2,689
TOTAL-CARRYOVER ENCUMBRANCES $ 2,715,455

CARRYOVER APPROPRIATIONS

ACCOUNT

PURPOSE ACTIVITY NUMBER AMOUNT

GENERAL FUND
Oxford Academy Marquee Contract Services - Public 212-90301.4188_100 $ 20,000 City-Wide Park Enhancements Capital Project - Park Facilities 212-80700-8071.4186 54,262 Arnold Cypress Park Capital Project - Park Facilities 212-80700-8071.4186 28,442 Oak Knoll Park Security Improvements Capital Project - Park Facilities 212-80700-8071.4186 226,676 TOTAL-GENERAL FUND $ 329,380

CAPITAL REPLACEMENT FUND
Replacement Tables - Senior Center Capital Outlay - Equipment/Furniture 725-95300.4310_200 $ 8,500 TOTAL-CAPTIAL REPLACEMENT FUND $ 8,500
TOTAL- CARRYOVER APPROPRIATIONS $ 337,880
Attachment A

CYPRESS RECREATION AND PARK DISTRICT

CARRYOVER ENCUMBRANCES
FROM FISCAL YEAR 2022-23 TO FISCAL YEAR 2023-24
FROM FISCAL YEAR 2022-23 TO FISCAL YEAR 2023-24
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 15.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 09/25/2023
SUBJECT: Receive and File the Investment Report for the Month Ended August 31, 2023

RECOMMENDATION
Receive and file the attached investment report.

DISCUSSION
California Government Code Section 53607 and Cypress Municipal Code Section 2-18(f) requires the submission of a monthly investment report to the City Council. As of August 31, 2023, the City had $198.1 million (current market value) in cash and investments and the interest return (yield) on the public funds investments was 3.97%. As required by the Government Code, all investments are in conformity with the City's investment policy and sufficient cash flows are available to meet the next six months of estimated expenditures.

The attached Summary of Cash and Investments presents the investments held by the City of Cypress as of August 31, 2023. The Investment Report consists of the following five summaries:

1. Summary of Cash and Investments - Provides the total portfolio of the City.

Changes in Cash and Investments - Provides a two-month cash flow analysis by fund type. These separate fund types allow for restricted monies to be segregated and tracked separately. The total ending amount agrees to the current market value shown in the Summary of Cash and Investments.

2. Investments at Market Value by Maturity Date - Provides a list of investments by maturity date, and an indication of the liquidity (ability to turn into cash) of the investments. The California Government Code restricts the type of investments eligible for public funds. The City’s Investment Policy further defines permitted investments.

These restrictions in investment types and the terms of allowable investments tend to result in limited yields on City investments.

3. Interfund Investments - Shows all authorized and outstanding loans between City funds.

The loans from the Infrastructure Reserve Fund to the Cypress Recreation and Park District General Fund relate to the construction of Lexington Park and the rehabilitation of Arnold Cypress Park.

4. of Arnold Cypress Park.

Summary of Cash and Investments Held In Trust - Shows the investments held in trust by the Public Agency Retirement Services (PARS) for offsetting unfunded pension liabilities. The pension trust amounts can only be used for future pension obligations.

The legal restrictions on the allowable investment types are less restrictive than those in the City's portfolio, which provides the ability for the trust to invest in more diverse assets which have the potential to yield higher rates of return over the long-term.

5. As mentioned previously, the City had $198.1 million (current market value) in cash and investments at August 31, 2023. The investments included Federal Agencies and US Treasuries Debt ($139.1 million) and Investment Pools ($45.3). The City's bank accounts held $13.7 million on August 31, 2023.

A portion of the investment portfolio is with the State Investment Pool (Local Agency Investment Fund or LAIF) in which the State's investment experts provide a diversified investment pool for local agencies to invest. By using the combined size of the participating cities and agencies, the State Pool provides a competitive yield, liquidity and investment diversification and management that would otherwise be unavailable to a single entity.

The amount of cash in the City’s checking accounts fluctuates based on the maturity of investments, daily cash receipts, and when vendors and employees are paid. The daily balances maintained in the checking accounts provide credits which offset monthly bank charges. In addition to the Federal Depository Insurance Corporation (FDIC) which insures the first $250,000, excess checking deposits are secured by banks, government, or mortgage securities valued between 110% and 150% of the deposits.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Investment Report for the Month Ended August 31, 2023
Summary of Cash and Investments
As of August 31, 2023
Type Description
Investment
Date Maturity Date
Interest
Rate Carrying Value
Current Market
Value (2)
(1) Ckg General Operating Account Bank of the West 9/1/2023 - $ 13,692,772.42 $ 13,692,772.42 Pool Local Agency Investment Fund State Treasurer 9/1/2023 3.434 22,000,000.00 21,666,226.98 Pool Local Agency Investment Fund State Treasurer 9/1/2023 3.434 24,000,000.00 23,635,883.98 FFCB Federal Farm Credit Bank Bank of the West 2/21/2023 8/21/2024 4.875 10,000,000.00 9,948,900.00 FFCB Federal Farm Credit Bank Bank of the West 10/27/2022 10/17/2024 4.620 5,000,000.00 4,948,400.00 FFCB Federal Farm Credit Bank Bank of the West 1/10/2023 1/10/2025 4.310 3,010,800.00 2,970,150.00 FFCB Federal Farm Credit Bank Bank of the West 3/22/2021 3/17/2025 0.700 4,000,000.00 3,726,960.00 FFCB Federal Farm Credit Bank Bank of the West 1/13/2023 1/13/2026 4.000 2,000,000.00 1,965,380.00 FFCB Federal Farm Credit Bank Bank of the West 3/2/2023 3/2/2026 4.478 5,003,000.00 4,969,750.00 FFCB Federal Farm Credit Bank Bank of the West 6/23/2023 6/23/2026 4.820 5,000,000.00 4,963,900.00 FFCB Federal Farm Credit Bank Bank of the West 6/6/2023 6/6/2028 5.850 5,000,000.00 4,958,500.00 FFCB Federal Farm Credit Bank Bank of the West 6/30/2023 6/30/2028 5.000 5,000,000.00 4,918,350.00 FHLB Federal Home Loan Bank Bank of the West 5/9/2022 11/9/2023 2.611 5,000,000.00 4,974,050.00 FHLB Federal Home Loan Bank Bank of the West 5/16/2022 2/16/2024 2.651 4,500,000.00 4,441,140.00 FHLB Federal Home Loan Bank Bank of the West 2/27/2023 2/27/2024 5.125 10,000,000.00 9,986,000.00 FHLB Federal Home Loan Bank Bank of the West 4/28/2022 4/19/2024 2.749 3,000,000.00 2,961,420.00 FHLB Federal Home Loan Bank Bank of the West 5/27/2021 2/27/2025 0.660 3,000,000.00 2,797,320.00 FHLB Federal Home Loan Bank Bank of the West 3/20/2023 6/20/2025 5.379 5,000,000.00 4,966,350.00 FHLB Federal Home Loan Bank Bank of the West 6/26/2023 6/26/2026 5.350 4,815,000.00 4,771,039.05 FHLMC Freddie Mac Bank of the West 7/28/2022 12/30/2024 3.350 4,000,000.00 3,894,520.00 FHLMC Freddie Mac Bank of the West 1/30/2023 1/27/2025 5.000 10,000,000.00 9,898,500.00 FHLMC Freddie Mac Bank of the West 9/21/2022 3/31/2025 4.320 5,000,000.00 4,911,050.00 FHLMC Freddie Mac Bank of the West 5/11/2023 5/9/2025 5.299 8,550,000.00 8,482,198.50 FHLMC Freddie Mac Bank of the West 6/6/2023 6/6/2025 5.320 5,000,000.00 4,959,900.00 FHLMC Freddie Mac Bank of the West 9/30/2022 9/30/2025 4.750 5,000,000.00 4,925,250.00 FHLMC Freddie Mac Bank of the West 3/13/2023 3/13/2026 5.625 10,000,000.00 9,932,600.00 TSY US Treasury Bill Bank of the West 6/2/2023 11/30/2023 5.307 9,743,583.33 9,867,100.00 TSY US Treasury Bill Bank of the West 7/28/2022 2/15/2024 2.957 3,995,943.57 3,950,920.00 Ckg Worker's Comp Account Bank of the West 9/1/2023 - 50,000.00 50,000.00 Ckg Liability Account California Bank & Trust 9/1/2023 - 8,500.00 8,500.00 $ 200,369,599.32 $ 198,143,030.93
Average Weighted Yield to Maturity: 3.97%
Average Weighted Days to Maturity: 424.25
(1) Negative cash balance (if any) shown due to checks being issued at month end, transfer to cover checks not made until early in the following month. (2) Current market value of securities with maturities in excess of 12 months (if any) are provided by third-party safekeeping agents.

I certify that this report reflects all Government Agency pooled investments and is in conformity with the Investment Policy of the City of Cypress. A copy of this Investment Policy is available at the Office of the Finance Director.

The Investment Program herein shown provides sufficient cash flow liquidity to meet six months estimated expenditures.

Signed: ________________________________
Finance Director
City of Cypress
Bank/Agent
6/30/2023 +RECEIPTS (DISBURSEMENTS) 7/31/2023 +RECEIPTS (DISBURSEMENTS) 8/31/2023

GENERAL
111/114 GENERAL FUND/GENERAL FUND-GRANTS $ 31,682,443 $ 3,319,729 $ (5,612,813) $ 29,389,359 $ 4,559,106 $ (5,071,050) $ 28,877,415

SPECIAL REVENUE
115 PANDEMIC RELIEF 6,276 - - 6,276 - - 6,276
212 CRPD-GENERAL FUND 16,118,862 228,568 (634,264) 15,713,166 229,381 (523,325) 15,419,222 213 CRPD-PARK DEVELOPMENT 5 885 - 890 3,267 - 4,157
221 TRAFFIC SAFETY (3) - (4,539) (4,542) 7,967 - 3,425
230 STREETS 8,995,116 223,887 (90,333) 9,128,670 392,337 (29,761) 9,491,246 251 LIGHTING DISTRICT #2 5,894,488 36,805 (115,498) 5,815,795 41,497 (98,519) 5,758,773 261 STORM DRAIN 1,934,113 280,991 (10,541) 2,204,563 38,650 (54,260) 2,188,953 262 PLANNED LOCAL DRAINAGE FACILITY 1,067,278 1,807 - 1,069,085 6,672 - 1,075,757 271 CORP CNTR MAINT DISTRICT #1 193,951 - (12,998) 180,953 - (1,264) 179,689 280 ASSET SEIZURE 1,342,601 2,259 (9,541) 1,335,319 8,343 (7,558) 1,336,104 291 CABLE TV FRANCHISE AGREEMENT 760,472 - - 760,472 17,923 - 778,395 301 SUPPLEMENTAL LAW ENFORCEMENT 2,313 129 (9,582) (7,140) - (9,635) (16,775) 321 SEWER FUND 7,526,525 155,351 (53,238) 7,628,638 197,755 (103,038) 7,723,355 471 LOW AND MODERATE HSG ASSET 19,620 1,377 (2,146) 18,851 330 (1,173) 18,007

CAPITAL PROJECTS
415 CITY CAPITAL PROJECTS 16,100,592 1,550,000 (52,814) 17,597,778 - (100,559) 17,497,219 416 INFRASTRUCTURE RESERVE 71,769,686 149,491 (4,635) 71,914,542 548,180 - 72,462,722

TRUST AND AGENCY
600 TRUST AND AGENCY 1,381,060 49,435 (77,071) 1,353,424 106,322 (13,259) 1,446,487 611 BUSINESS ASSESSMENT DISTRICT 5 10 - 15 37 - 52
612 CFD #1 ASSESSMENT DISTRICT 153,575 - - 153,575 - - 153,575 620 REC & COMM SERVICES FOUNDATION 33,569 939 (1,147) 33,361 208 (383) 33,186

INTERNAL SERVICE
710 CENTRAL SERVICES 3,947,155 239,324 (179,127) 4,007,352 233,498 (381,851) 3,858,999 720 CAPITAL REPLACEMENT 15,719,109 63,148 (9,717) 15,772,540 64,444 (111,275) 15,725,709 730 TECHNOLOGY IMPROVEMENT 2,273,110 - - 2,273,110 - - 2,273,110 750 EMPLOYEE BENEFITS 5,551,676 1,350,291 (5,289,453) 1,612,514 1,265,886 (767,037) 2,111,363 760 LIABILITY SELF INSURANCE 2,257,280 51,126 - 2,308,406 51,126 (486,383) 1,873,149 770 WORKERS COMP SELF INSURANCE 3,416,332 60,811 (37,063) 3,440,080 90,841 (211,501) 3,319,420 OTHER
811/812 WESTCOMM JPA 4,051,636 859,978 (475,770) 4,435,844 448,473 (340,276) 4,544,041 $ 8,626,341 202,198,845 $ (12,682,290) $ 198,142,896 $ 8,328,855 $ (8,328,719) $ 198,143,031 $ City of Cypress
Changes in Cash/Investments
City of Cypress

INVESTMENTS AT MARKET VALUE BY MATURITY DATE
As of August 31, 2023
1 day 181 days 1 year 2 years 3 years 4 years
to to to to to to
Investments 180 days 1 year 2 years 3 years 4 years 5 years 5+ years Totals Percent CASH $ - 13,751,272 $ - $ - $ - $ - $ - $ 13,751,272 $ 6.94% FFCB 9,948,900 - 11,645,510 11,899,030 - 9,876,850 - 43,370,290 21.89% FHLB 2,961,420 19,401,190 7,763,670 4,771,039 - - - 34,897,319 17.61% FREDDIE MAC - - 32,146,169 14,857,850 - - - 47,004,019 23.72% STATE POOL 45,302,111 - - - - - - 45,302,111 22.86%
TSY - 13,818,020 - - - - - 13,818,020 6.97%
Totals $ 12,910,320 92,272,593 $ 51,555,349 $ 31,527,919 $ - $ 9,876,850 $ - $ 198,143,031 $ 100.00% Percent 46.57% 6.52% 26.02% 15.91% 0.00% 4.98% 0.00% 100.00% Note
Issue Maturity Interest Authorized Principal
Note No. To From Date Date Rate Amount Outstanding *
2 CRPD City 02/08/21 06/30/25 LAIF 12,800,000 $ 4,298,294 $ 3 CRPD City 02/13/23 06/30/25 LAIF 1,275,000 $ 742,891 $ Total Interfund Investments 5,041,185 $
* Unaudited; amounts subject to change as part of finalizing the recording of actual FY 2022-23 transactions. up to $12.8 million for the construction of Lexington Park. Repayment by the Cypress Recreation and Park District will be made from future park development fees. Advances to date total $12,291,961, and repayments to date total $7,993,667.

The City Infrastructure Reserve Fund issued a promissory note to the Cypress Recreation and Park District General Fund to pay up to $1.275 million for design costs associated with the rehabilitation of Arnold Cypress Park. Repayment by the Cypress Recreation and Park District will be made from additional Property Tax revenues resulting from the dissolution of the Successor Agency to the former Redevelopment Agency. Advances to date total $742,891.

CITY OF CYPRESS

INTERFUND INVESTMENTS
As of August 31, 2023
Note Outstanding
The City Infrastructure Reserve Fund issued a promissory note to the Cypress Recreation and Park District General Fund to pay Fund Type Issuer
Maturity
Date
One Year
Return * Cost Amount
Current Market
Value
PARS Public Agencies Post-Employment Benefits Trust
Trustee: Public Agency Retirement Services (PARS)
Section 115 Trust Pension Trust Various Open 4.32% 20,540,000.00 $ 23,035,432.00 $ Total $ 20,540,000.00 $ 23,035,432.00
* 12-month period ending with the current month.

City of Cypress
Summary of Cash and Investments Held In Trust
As of August 31, 2023
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 16.

FROM: Matt Burton, Director of Finance and Administrative Services DATE: 09/25/2023
SUBJECT: Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of August 12, 2023 through September 8, 2023

RECOMMENDATION
Receive and file the attached payment register summarized below for the period of August 12, 2023 through September 8, 2023:

Electronic Funds Transfers 13575 through 13733
Warrants 63232 through 63459
Payroll Transfers W1509 through W1510

DISCUSSION
Payments to vendors for goods and services received and/or rendered are initiated and approved by the requesting department in accordance with proper purchasing guidelines.

Processing of these payments occurs centrally in the City's Finance Department with payments issued bi-weekly. A register listing of these payments is presented monthly to the City Council for approval. This register also includes any Electronic Funds Transfers (EFT), outgoing payroll transfers or wires issued since the previous register was presented to the City Council. Voided Payments (if any) are also identified.

All payments are processed on the City's financial management software system. This system generates a payment batch register, sorted by warrant number (or EFT/Wire number), and presents the invoice amount and a description of the payment issued.

BUDGET IMPACT
Total warrants, transfers, and wires issued (net of any voided payments) during the period of August 12, 2023 through September 8, 2023 are $4,687,875.34.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Payment Register for the Period 08-12-23 through 09-08-23 EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount 13575 1480 - ARCO BUSINESS SOLUTIONS $ 18,148.78
Fuel/Police 7/3-8/2 NP64841780(D) $ -
13576 1480 - ARCO BUSINESS SOLUTIONS $ 2,338.75
Fuel/Maint 7/3-8/2 NP64841780(B) $ 2,338.75
13577 1480 - ARCO BUSINESS SOLUTIONS $ 32.94
Fuel/Engineering 7/3-8/2 NP64841780(A) $ 32.94
13578 1480 - ARCO BUSINESS SOLUTIONS $ 238.85
Fuel/Recreation 7/3-8/2 NP64841780(C) $ 238.85
13579 1480 - ARCO BUSINESS SOLUTIONS $ 136.08
Fuel/Community Development 7/3-8/2 NP64841780 $ 136.08
13580 120801 - MISSION SQUARE - ICMA RETIREMENT TRUST - RHS $ 11,155.00 Monthly Retiree Health Savings 8/23 8/23 $ 11,155.00
13581 120801 - MISSION SQUARE - ICMA RETIREMENT TRUST - RHS $ 1,200.00 Deferred Comp/Exec Mgmt 8/23 401a-8/23 $ 1,200.00
13582 2303 - NEBRIDA, KATHERINE $ 108.00
Refund/Permit #BS-23-1237 Rfd 8/18/23 $ 108.00
13583 1608 - ALARM PROGRAM SYSTEMS, LLC $ 11,959.02
PD Svc/Alarm Permit & False Alarm Collections 6/23 6/23 $ 11,959.02 13584 2304 - HERNANDEZ, OSCAR $ 40.00
Refund/Citation #CP475402 Rfd 8/1/23 $ 40.00
13585 2170 - US BANK $ 82.70
Supplies/Sr Center 30th Anniversary 6/15 1313 8/7/23 $ 82.70 13586 2170 - US BANK $ 17.34
Supplies/Sr Center Resource Fair 6/15 1313(A) 8/7/23 $ 17.34 13587 2170 - US BANK $ 251.26
Food/Sr Center 30th Anniversary 6/15 1313(B) 8/7/23 $ 251.26 13588 2170 - US BANK $ 30.19
Binders(4)/Sr Center 6/20 1313(C) 8/7/23 $ 30.19
13589 2170 - US BANK $ 30.76
Pens(5)/Laminating Pouches(50)/Sr Center 6/21 1313(D) 8/7/23 $ 30.76 13590 2170 - US BANK $ 31.70
Binders(2)/Calendar(1)/Sr Center 6/21 1313(E) 8/7/23 $ 31.70 13591 2170 - US BANK $ 1.90
Movie Rental(1)/Sr Center 6/21 1313(F) 8/7/23 $ 1.90
13592 2170 - US BANK $ 41.96
Food/Playground/Kids Night Out 6/16 1857 8/7/23 $ 41.96 13593 2170 - US BANK $ 323.08
PD Hard Drives(2)/CIB 6/15 2957 8/7/23 $ 323.08
13594 2170 - US BANK $ 161.58
PD Hard Drives(3)/CIB 6/15 2957(A) 8/7/23 $ 161.58
13595 2170 - US BANK $ 8.70
W/C Sub/Business Analytics/Reporting Software 6/7-7/6 3874 8/7/23 $ 8.70 City of Cypress
Payment Register
08/12/23-09/08/23

Page 1 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
13596 2170 - US BANK $ 790.00
Reg/Int'l City Manager Assoc Conference/PG 9/30-10/4 7052 8/7/23 $ 790.00 13597 2170 - US BANK $ (274.06)
PD Credit/Hotel/Supervisory Leadership Institute/JO 6/14 8179 8/7/23 $ (274.06) 13598 2170 - US BANK $ 411.09
PD Hotel/Supervisory Leadership Institute/JO 6/15-6/16 8179(A) 8/7/23 $ 411.09 13599 2170 - US BANK $ 274.06
PD Hotel Deposit/Supervisory Leadership Institute/JO 6/14 8179(B) 8/7/23 $ 274.06 13600 2170 - US BANK $ 400.00
PD Reg/Narcotics Investigation Training/CP & HM 6/19-6/30 8179(C) 8/7/23 $ 400.00 13601 2170 - US BANK $ (2,582.26)
Reverse/Citywide Credit Card Charges/Statement Ending 7/13/23 8/7/23 $ (2,582.26) 13602 2170 - US BANK $ 20.41
Postage/Police Tests Returned/HR 7/7 0205 7/24/23 $ 20.41 13603 2170 - US BANK $ 19.68
W/C Data Storage/Amazon Cloud 6/23 0781 7/24/23 $ 19.68 13604 2170 - US BANK $ 32.69
Food/Council Meeting 6/12 1293 7/24/23 $ 32.69
13605 2170 - US BANK $ 112.33
Dinner/Loft Grill/Council Meeting 6/12 1293(A) 7/24/23 $ 112.33 13606 2170 - US BANK $ 410.51
Imprinted Cooler Bags(50)/Mayor's Giveaways 6/20 1293(B) 7/24/23 $ 410.51 13607 2170 - US BANK $ 19.99
Supplies/Council Meetings 6/20 1293(C) 7/24/23 $ 19.99
13608 2170 - US BANK $ 100.00
Sub/Mailchimp Email Distribution/Admin 6/23 1293(D) 7/24/23 $ 100.00 13609 2170 - US BANK $ 102.34
Dinner/Red Robin/Council Meeting 6/26 1293(E) 7/24/23 $ 102.34 13610 2170 - US BANK $ 258.51
Supplies/Council Meetings/Bottled Water(80)/HR 6/27 1293(F) 7/24/23 $ 258.51 13611 2170 - US BANK $ 400.00
Dues/CA City Manager Foundation/PG 7/1/23-6/30/24 1293(G) 7/24/23 $ 400.00 13612 2170 - US BANK $ 400.00
Sub/Later/Social Media Management/Admin 7/6/23-7/6/24 1293(H) 7/24/23 $ 400.00 13613 2170 - US BANK $ 100.00
Reg/OC Forum Luncheon/PG 8/3 1293(I) 7/24/23 $ 100.00
13614 2170 - US BANK $ 203.88
Sub/Dropbox/Shared Access Storage 7/8/23-7/8/24 1293(J) 7/24/23 $ 203.88 13615 2170 - US BANK $ 34.46
Employee of the Month Pins(50)/Recreation 6/29 1504 7/24/23 $ 34.46 13616 2170 - US BANK $ 64.78
Supplies/Playground 7/3 1504(A) 7/24/23 $ 64.78

Page 2 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
13617 2170 - US BANK $ 12.90
Supplies/Day Camp 7/6 1504(B) 7/24/23 $ 12.90
13618 2170 - US BANK $ 10.99
Food/Day Camp 7/6 1504(C) 7/24/23 $ 10.99
13619 2170 - US BANK $ 96.69
Supplies/Day Camp 7/10 1504(D) 7/24/23 $ 96.69
13620 2170 - US BANK $ 168.21
Supplies/Playground 7/10 1504(E) 7/24/23 $ 168.21
13621 2170 - US BANK $ 169.47
PD Portable Air Compressor(1)/Range 6/15 2499 7/24/23 $ 169.47 13622 2170 - US BANK $ 17.50
PD Bandaids(200)/Patrol 7/11 2499(A) 7/24/23 $ 17.50
13623 2170 - US BANK $ 34.47
PD White Boards(3)/Volunteers Office 7/11 2499(B) 7/24/23 $ 34.47 13624 2170 - US BANK $ 215.40
PD Camera Cases(10)/Investigations 7/11 2499(D) 7/24/23 $ 215.40 13625 2170 - US BANK $ 23.12
PD White Board Markers(36)/Investigations 7/11 2499(C) 7/24/23 $ 23.12 13626 2170 - US BANK $ 232.80
Sub/Microsoft Teams/Video Conferencing/Comm Dev 6/8/23-6/7/24 2518 7/24/23 $ 232.80 13627 2170 - US BANK $ 150.00
Sub/Property Data/Code Enforcement & Planning 6/23 2518(A) 7/24/23 $ 150.00 13628 2170 - US BANK $ 400.00
Job Ad/CA Society of Muni Finance Officers/Accounting Supv 7/6 2873 7/24/23 $ 400.00 13629 2170 - US BANK $ 182.34
PD Laptop Cases(9)/Investigations 6/29 4142 7/24/23 $ 182.34 13630 2170 - US BANK $ 92.09
PD Dog Food(1 Bag)/Bono 7/2 4289 7/24/23 $ 92.09
13631 2170 - US BANK $ 324.34
PD Uniform/MPham 6/28 4691 7/24/23 $ 324.34
13632 2170 - US BANK $ 47.40
Supplies/Concert on the Green 6/29 5166 7/24/23 $ 47.40 13633 2170 - US BANK $ 25.85
Supplies/Concert on the Green 6/29 5166(A) 7/24/23 $ 25.85 13634 2170 - US BANK $ 424.00
Fee/PO Box 609 7/1/23-6/30/24 5350 7/24/23 $ 424.00
13635 2170 - US BANK $ 203.64
CCTV Recorder(1)/City Hall Lobby/Exterior 6/16 5350(A) 7/24/23 $ 203.64 13636 2170 - US BANK $ 193.92
Hard Drives(2)/IT 6/19 5350(B) 7/24/23 $ 193.92
13637 2170 - US BANK $ 260.00
Dues/Municipal Information Systems Assoc/AS & RS 7/1/23-6/30/24 5350(C) 7/24/23 $ 260.00

Page 3 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
13638 2170 - US BANK $ 203.64
CCTV Recorder(1)/Council Chambers 6/23 5350(D) 7/24/23 $ 203.64 13639 2170 - US BANK $ 1,980.00
Remote Support(3 Licenses)/IT 7/2/23-7/1/24 5350(E) 7/24/23 $ 1,980.00 13640 2170 - US BANK $ 1,350.00
Reg/Municipal Information Systems Assoc Conf/AS & RS 9/24-9/27 5350(F) 7/24/23 $ 1,350.00 13641 2170 - US BANK $ 32.83
Supplies/IT 7/6 5350(G) 7/24/23 $ 32.83
13642 2170 - US BANK $ 939.60
PD Sub/Business Analytics/Reporting Software 6/9/23-6/8/24 6345 7/24/23 $ 939.60 13643 2170 - US BANK $ 421.00
PD Reg/Traffic Collision Investigation Advanced/BL 10/16-10/26 6557 7/27/23 $ 421.00 13644 2170 - US BANK $ 389.00
PD Reg/Traffic Collision Reconstruction/BL 11/6-11/16 6557(A) 7/24/23 $ 389.00 13645 2170 - US BANK $ 195.00
PD Reg/Going Paperless: Why & How/NB 9/21 6557(B) 7/24/23 $ 195.00 13646 2170 - US BANK $ 402.95
PD Airfare/Supervisory Leadership Institute/JO 7/13-7/15 6557(C) 7/24/23 $ 402.95 13647 2170 - US BANK $ 157.07
PD Hotel Deposit/CA Homicide Investigator Conf/SR 8/15-8/18 6557(D) 7/24/23 $ 157.07 13648 2170 - US BANK $ 157.07
PD Hotel Deposit/CA Homicide Investigator Conf/SG 8/15-8/18 6557(E) 7/24/23 $ 157.07 13649 2170 - US BANK $ 157.07
PD Hotel Deposit/CA Homicide Investigator Conf/JH 8/15-8/18 6557(F) 7/24/23 $ 157.07 13650 2170 - US BANK $ 157.07
PD Hotel Deposit/CA Homicide Investigator Conf/DM 8/15-8/18 6557(G) 7/24/23 $ 157.07 13651 2170 - US BANK $ 399.00
PD Reg/CA Homicide Investigators Assoc Conf/SR 8/15-8/18 6557(H) 7/24/23 $ 399.00 13652 2170 - US BANK $ 399.00
PD Reg/CA Homicide Investigators Assoc Conf/SG 8/15-8/18 6557(I) 7/24/23 $ 399.00 13653 2170 - US BANK $ 399.00
PD Reg/CA Homicide Investigators Assoc Conf/JH 8/15-8/18 6557(J) 7/24/23 $ 399.00 13654 2170 - US BANK $ 399.00
PD Reg/CA Homicide Investigators Assoc Conf/DM 8/15-8/18 6557(K) 7/24/23 $ 399.00 13655 2170 - US BANK $ 95.27
Dust Mop Kit(1)/Youth Sports 6/28 6653 7/24/23 $ 95.27
13656 2170 - US BANK $ 366.20
Watches(20)/Playground Staff 6/30 6653(A) 7/24/23 $ 366.20 13657 2170 - US BANK $ 191.94
Food/Salute to America Staff 6/28 6653(B) 7/24/23 $ 191.94 13658 2170 - US BANK $ 13.96
Food/Salute to America Staff 6/29 6653(C) 7/24/23 $ 13.96

Page 4 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
13659 2170 - US BANK $ 41.97
Food/Day Camp 6/29 6653(D) 7/24/23 $ 41.97
13660 2170 - US BANK $ 383.02
Imprinted Sunglasses(130)/Challenger Basketball 6/26 6653(E) 7/24/23 $ 383.02 13661 2170 - US BANK $ 91.87
Food/Salute to America Staff 6/29 6653(F) 7/24/23 $ 91.87 13662 2170 - US BANK $ 103.14
Food/Salute to America Staff 6/30 6653(G) 7/24/23 $ 103.14 13663 2170 - US BANK $ 1.99
PD Sub/One Drive/Photo Storage 6/23 6696 7/24/23 $ 1.99 13664 2170 - US BANK $ 31.26
Food/City Hall Breakroom 6/19 7052 7/24/23 $ 31.26
13665 2170 - US BANK $ 4.42
Wrist Rest(1)/PG 7052(A) 7/24/23 $ 4.42
13666 2170 - US BANK $ 27.98
Food/Recreation & Community Services Commission Meeting 6/20 7667 7/24/23 $ 27.98 13667 2170 - US BANK $ 204.19
PD Motor Glasses(2 Pr)/MM & EC 7/13 8578 7/24/23 $ 204.19 13668 2170 - US BANK $ 118.48
Power Strips(4)/Engineering Work Stations/DC & DK & BB & ED 6/16 8806 7/24/23 $ 118.48 13669 2170 - US BANK $ 21.53
Sun Hats(2)/Recreation Staff 6/26 9103 7/24/23 $ 21.53
13670 2170 - US BANK $ 74.34
Zoom Webcam(1)/Engineering/BB 6/22 9131 7/24/23 $ 74.34 13671 2170 - US BANK $ 129.27
Wireless Keyboard/Mouse Combo(3)/KC & BB & Engineer Intern 6/23 9131(A) 7/24/23 $ 129.27 13672 2170 - US BANK $ 70.00
Reg/OC Traffic Engineering Council Meeting/DC & BB 6/22 9131(B) 7/24/23 $ 70.00 13673 2170 - US BANK $ 48.05
White Board(1)/Engineering 6/27 9131(C) 7/24/23 $ 48.05 13674 2170 - US BANK $ 79.11
PD Dog Food(1 Bag)/Kubo 6/30 9185 7/24/23 $ 79.11
13675 2170 - US BANK $ 8.29
Supplies/Concerts on the Green 6/24 9213 7/24/23 $ 8.29 13676 2170 - US BANK $ 45.18
Supplies/Salute to America 6/23 9213(A) 7/24/23 $ 45.18 13677 2170 - US BANK $ 10.73
Supplies/Facility Operations/Sr Center 6/26 9213(B) 7/24/23 $ 10.73 13678 2170 - US BANK $ 24.77
Supplies/Concerts on the Green 6/25 9213(C) 7/24/23 $ 24.77 13679 2170 - US BANK $ 386.80
Supplies/Concerts on the Green 6/26 9213(D) 7/24/23 $ 386.80

Page 5 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
13680 2170 - US BANK $ 39.86
Supplies/Sr Center Movie Nights 6/29 9213(E) 7/24/23 $ 39.86 13681 2170 - US BANK $ 39.86
Supplies/Concert on the Green 6/26 9213(F) 7/24/23 $ 39.86 13682 2170 - US BANK $ 160.46
Supplies/Salute to America 6/27 9213(G) 7/24/23 $ 160.46 13683 2170 - US BANK $ 103.32
Supplies/Salute To America 6/28 9213(H) 7/24/23 $ 103.32 13684 2170 - US BANK $ 240.16
Office Supplies/Sr Center 6/28 9213(I) 7/24/23 $ 240.16 13685 2170 - US BANK $ 69.96
Supplies/Salute To America 6/28 9213(J) 7/24/23 $ 69.96 13686 2170 - US BANK $ 10.00
Svc/Box/Staff Document Review/Engineering 6/29-7/28 9399 7/24/23 $ 10.00 13687 2170 - US BANK $ 1,800.00
Svc/Quickbase/Bldg/Public Works 7/23 9399(A) 7/24/23 $ 1,800.00 13688 145 - AUSTIN, CHERYL $ 56.52
W/C Retiree Health Care Benefits 9/23 9/23 $ 56.52
13689 128744 - AYRES, RICHARD $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13690 102038 - BALDWIN, DARRELL $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13691 102087 - BISH, EDWARD $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13692 100101 - BRUCE, THOMAS M $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13693 129695 - COTE, ROBERT $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13694 128938 - COX, RODNEY $ 56.87
Retiree Health Care Benefits 9/23 9/23 $ 56.87
13695 104003 - ESSEX, CLARE $ 433.92
Retiree Health Care Benefits 9/23 9/23 $ 433.92
13696 128044 - FORNISS, DANIEL $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13697 129816 - FOSTER, SCOTT $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13698 112129 - HERNANDEZ, ALEX $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13699 100667 - LASSALLE, ISMAEL $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13700 123656 - MANUEL, DEAN $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00

Page 6 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
13701 129700 - MCSHANE, CHRIS $ 232.96
Retiree Health Care Benefits 9/23 9/23 $ 232.96
13702 2017 - MINIKUS, SCOTT $ 294.34
Reimb/Medical Premiums 9/23 9/23 $ 294.34
13703 128832 - MORALES, PAULO $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13704 122 - MORROW, RICHARD L $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13705 129608 - OLSON, JAMES $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13706 128784 - RAMSEY, KENNETH $ 125.00
Retiree Health Care Benefits 9/23 9/23 $ 125.00
13707 119027 - RAMSEY, STEVE $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13708 180 - SWIFT, JEFF $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13709 1024 - VALLEY VISTA SERVICES, INC $ 231,080.50
Waste Disposal Fee 7/23 7/23 $ 231,080.50
13710 105121 - VIGIL, FELIX $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13711 129666 - WALQUIST, BRIAN $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13712 40 - WARLAND INVESTMENTS COMPANY $ 37,500.00
Development Assistance 9/23 9/23 $ 37,500.00
13713 122756 - WINTERSOLE, MICHAEL $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13714 342 - WU, ALEX $ 300.00
Retiree Health Care Benefits 9/23 9/23 $ 300.00
13715 168 - CalPERS-Fiscal Services Division $ 700.00
W/C Svc/GASB-68 Reports & Schedules 6/30/23 17249866 $ 700.00 13716 168 - CalPERS-Fiscal Services Division $ 1,400.00 Svc/GASB-68 Reports & Schedules 6/30/23 17250171 $ 1,400.00 13717 100505 - CITY OF CYPRESS-WORKERS COMP $ 1,858.92
Workers Comp Claims/Professional Svcs/#26583-26665 Reimb 9/1/23 $ 1,858.92 13718 100505 - CITY OF CYPRESS-WORKERS COMP $ 6,633.90
Workers Comp Claims/Medical/#26583-26665 Reimb(A) 9/1/23 $ 6,633.90 13719 100505 - CITY OF CYPRESS-WORKERS COMP $ 9,577.45
Workers Comp Claims/Permanent Disability/#26583-26665 Reimb(B) 9/1/23 $ 9,577.45 13720 2312 - CZARNETZKI, RALPH $ 9,924.00
Refund/Sewer Connect Fees/Building Permit #BS-23-591 Rfd 9/1/23 $ 9,924.00 13721 2310 - FRERICHS, GENE $ 2,374.00
Refund/Recycling Deposit/CDD-22-121/8121 Gay St Rfd 9/1/23 $ 2,374.00

Page 7 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
13722 2309 - FRISCH, ROBERT $ 500.00
Refund/Recycling Deposit/CDD-23-63/4522 Newman Rfd 9/1/23 $ 500.00 13723 2309 - FRISCH, ROBERT $ 500.00
Refund/Recycling Deposit/CDD-23-101/4512 Newman Rfd(A) 9/1/23 $ 500.00 13724 2313 - JONES, MARC $ 273.60
Refund/Building Permit #BS-22-1679 Rfd 9/1/23 $ 273.60
13725 2306 - MASON, JASON $ 72.00
Refund/Building Permit #BS-23-250 Rfd 9/1/23 $ 72.00
13726 2307 - MENI, JEANETTE $ 1,135.00
Refund/Bingo License Application/Friends of Tribe Rfd 9/1/23 $ 1,135.00 13727 2308 - NGUYEN, LIEM $ 207.90
Refund/Building Permit #BS-23-1073 Rfd 9/1/23 $ 207.90
13728 2311 - NOLTE, FRED $ 500.00
Refund/Recycling Deposit/CDD-23-203/9704 Doreen Dr Rfd 9/1/23 $ 500.00 13729 116005 - PERS - PUBLIC EMPLOYEES RETIREMENT SYS $ 164,011.89 Med Insurance/City & Dist 9/23 17257086 $ 164,011.89
13730 116005 - PERS - PUBLIC EMPLOYEES RETIREMENT SYS $ 15,711.14 Med Insurance/West Comm 9/23 17257195 $ 15,711.14
13731 1608 - ALARM PROGRAM SYSTEMS, LLC $ 2,112.66
PD Svc/Alarm Permit & False Alarm Collections 7/23 7/23 $ 2,112.66 13732 2316 - FIDELITY NATIONAL TITLE INSURANCE $ 81,000.00 Initial Deposit/6612 Cerritos Ave 9/1/23 $ 81,000.00
13733 1247 - HINDERLITER, DE LLAMAS AND ASSOCIATES - HdL $ 63,880.56 Svc/Business License Tax Admin 7/23 JUL23 $ 63,880.56
63232 2298 - AAA KILN REPAIR LLC JASON ALLAN SEGALL $ 350.00 Inspect/Kilns(2)/Sr Center 5/16 051623B $ 350.00
63233 1570 - ADVANTAGE MAILING, LLC $ 4,959.42
Svc/Print/City & Recreation Newsletter(17.5K) 8/23 188391 $ 4,959.42 63234 270 - AITHAL, DARSHINI $ 200.20
Instruct/Chair Yoga 7/3-7/31 7/31/23 $ 200.20
63235 1619 - ARDURRA GROUP, INC-ANDERSON PENNA PARTNERS $ 5,306.00 Inspect/Senior Center Interior Improvements 7/23 139657 $ 5,306.00 63236 110860 - AT&T $ 4.41
2481347232-Admin Phone Svc 8/23 8/23 $ 4.41
63237 110860 - AT&T $ 3,719.80
9391033694-PW Phone Svc 7/23 7/23(I) $ 154.88
9391033695-Civic Center Phone Svc 7/23 7/23(H) $ 27.42
9391033698-PW Phone Svc 7/23 7/23(J) $ 28.81
Phone Svc/Multi-Line 7/13-8/12 7/13/23-8/12/23 $ 3,508.69 63238 123003 - AUSMUS, SCOTT $ 101.76
Reimb/Transport/Supervisory Leadership Institute Graduation 8/11 Reimb 8/18/23 $ 101.76

Page 8 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63239 2286 - AWARDS BY PAUL PINK CREATIONS INC $ 404.06 PD PACE Medals(30) 8/1 54104 $ 404.06
63240 1822 - BENEFITS COORDINATORS CORPORATION BCC $ 2,058.73 Insurance/Vision Claims/City & Dist & West Comm 7/23 B09R9V $ 2,058.73 63241 1479 - BENNETT-BOWEN & LIGHTHOUSE, INC $ 163.08
Amber Flashing Light(1) 7/27 3025466 $ 163.08
63242 166 - BLUE RIBBON TROPHY-LASERWERKS $ 117.32
Retirement Plaque(1)/TT 6/7 42556 $ 117.32
63243 2205 - BP FORD OF LONG BEACH $ 5,489.09
Repair/Transmission/Unit #615 FOCB700250 $ 5,489.09
63244 1600 - BRIGHTVIEW LANDSCAPE SERVICES, INC $ 6,831.76 Svc/Landscape/Lexington Park 7/23 5845840 $ 6,831.76
63245 2143 - BUCHALTER, A PROFESSIONAL CORPORATION $ 28,219.80 Legal Svc/CA Voting Rights Act Challenge 7/23 1229316 $ 28,219.80 63246 103197 - CALIFORNIA PARK & REC SOCIETY - CPRS $ 150.00 Dues/CA Park & Rec Society/AT 9/1/23-8/31/24 Dues/AT 2023-24 $ 150.00 63247 2137 - CALIFORNIA SAFETY AGENCY RECON INDUSTRIES INC $ 1,550.00 Svc/Restroom & Tennis Court Lock Up 7/23 3604-152 $ 1,550.00 63248 123012 - CHARLES ABBOTT ASSOCIATES $ 172,422.22
Building Inspection and Plan Check Services 5/23 65957 $ 81,287.68 Building Inspection and Plan Check Services 6/23 66095 $ 60,429.54 Svc/National Pollutant Discharge Elimination/Program Mgmt 5/23 65876 $ 15,180.00 Svc/National Pollutant Discharge Elimination/Program Mgmt 6/23 66071 $ 15,525.00 63249 2090 - CHARTER COMMUNICATIONS HOLDINGS LLC SPECTRUM $ 3,995.79 Svc/Internet Access 7/15-8/14 7/15/23-8/14/23 $ 1,594.96 W/C CAD/RMS Ethernet Connection 7/4-8/3 0026082070523 $ 1,273.33 W/C Svc/Internet 7/23 218496501070123 $ 563.75
W/C Svc/Internet 8/23 218496501080123 $ 563.75
63250 1066 - CHUSHINKAN DOJO $ 162.50
Instruct/Aikido & Iaido 7/17-9/2 9/2/23 $ 162.50
63251 191 - CI TECHNOLOGIES, INC $ 810.54
PD Software Maint/IA Pro Blue Team 8/1/23-2/10/24 11778 $ 810.54 63252 1553 - CODE 5 GROUP, LLC $ 1,800.00
PD Svc/GPS Tracking(3 Units) 9/1/23-8/31/24 3753 $ 1,800.00 63253 110067 - COMLINK LASER CARE $ 110.95
Toner(1)/PD 7/24 75122 $ 110.95

Page 9 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63254 1617 - CONTROL AIR ENTERPRISES LLC $ 7,806.79
Credit/Svc/HVAC/Maint Yard 7/28 3083367 $ (238.16)
Emergency Repair/HVAC/PD 4/10-4/18 3080816 $ 4,695.42
Rental/Spot Coolers(3)/PD 4/26-5/1 3082971 $ 1,631.00
Repair/HVAC/Community Center 7/14 3083357 $ 952.05
Svc/Diagnose HVAC/Print Shop 7/28 3083331 $ 375.16
Svc/HVAC/Maint Yard 7/28 3083330 $ 238.16
Svc/HVAC/Maint Yard 7/28 3083369 $ 153.16
63255 1439 - CORODATA MEDIA STORAGE, INC $ 154.76
Offsite Data Storage 7/23 DS1306048 $ 154.76
63256 115003 - COUNTY OF ORANGE $ 955.00
Addl Inspections/Solid Waste/Maint Yard 10/1/22-12/31/22 IN2638894 $ 665.00 Fee/CUPA/Hazardous Material Disclosure/Maint Yard 2023-24 IN2648885(A) $ 206.00 Fee/CUPA/Hazardous Material/Maint Yard 2023-24 IN2648885 $ 84.00 63257 115003 - COUNTY OF ORANGE $ 108,305.72
Svc/Animal Care 4/1/23-6/30/23 AC2390094 $ 108,305.72
63258 115003 - COUNTY OF ORANGE $ 1,807.00
PD Svc/Automated Fingerprint Identification System 8/23 SH65945 $ 1,807.00 63259 115003 - COUNTY OF ORANGE $ 2,418.25
W/C Svc/Comm Charges/800 MHz Radio 7/1/23-9/30/23 STCS002198 $ 2,418.25 63260 710 - COUNTY OF ORANGE SHERIFF'S DEPARTMENT OCSD $ 22,655.75 PD Svc/Comm Charges/800 MHz Radio 7/1/23-9/30/23 STCS002270 $ 22,655.75 63261 1083 - DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC $ 1,152.50 Design/Cerritos Ave Median Restoration 7/23 422536 $ 1,152.50 63262 1158 - DIRECTV $ 198.24
W/C Svc/Satellite TV 7/25-8/24 006762204X230726 $ 198.24 63263 1296 - EDCO CNG $ 1,455.83
Natural Gas(452.12 Gls)/Sweepers(2)/Sewer Truck(1) 7/1-7/15 0727023-6 $ 1,455.83 63264 2231 - ELYSIAN ARTS & EVENTS, LLC KIMBERLY DOWNEY ESMOND $ 4,590.30 Instruct/Dance 6/20-8/9 8/9/23 $ 4,590.30
63265 129120 - EMPLOYMENT DEVELOPMENT DEPT $ 1,212.00
Unemployment Insurance/City 4/1/23-6/30/23 94408853 4-6/23 $ 1,212.00 63266 1488 - ENTERPRISE HOLDINGS INC $ 3,237.93
PD Car Rental(1) 6/25-7/25 33590662(C) $ 789.14
PD Rental Car(1) 5/26-6/25 33590662(A) $ 757.94
PD Rental Car(1) 5/30-6/29 33590662 $ 780.74
PD Rental Car(1) 6/1-7/6 33590662(B) $ 910.11
63267 2185 - ENVIRO SAFETY PRODUCTS, PUBLIC SAFETY CENTER $ 225.28 PD Exam Gloves(2K) 8/7 6148434 $ 225.28
63268 104530 - EXPERIAN $ 77.00
PD Credit Reports 7/23 CD2404003342 $ 77.00

Page 10 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63269 1770 - FAZE 1 CORP DBA PREMIER PIPE INC $ 64,076.82 Svc/Sewer System Evaluation/CCTV(25,779 Ft) 4/23-6/23 318-23-002 $ 21,796.23 Svc/Sewer System Evaluation/CCTV(50,006 Ft) 4/23-6/23 318-23-003 $ 42,280.59 63270 1115 - FRONTIER $ 2,128.78
W/C Phone Svc/5627955413 8/23 8/23(B) $ 2,128.78
63271 112012 - GALLS-QUARTERMASTER $ 380.21
PD Uniform/MGance 025071255 $ 113.13
PD Uniform/MGance 025139844 $ 267.08
63272 119018 - GOLDEN STATE WATER COMPANY $ 10,932.71
Svc/Civic Center 7/23 7/23(D) $ 2,199.15
Svc/Lexington Park 7/23 7/23(F) $ 2,040.89
Svc/Parks Landscaping 7/23 7/23(C) $ 2,173.38
Svc/Parkway Maint 7/23 7/23(B) $ 3,475.95
Svc/Sr Center 7/23 7/23(G) $ 444.63
Svc/Stanton Channel Berm 7/23 7/23(E) $ 598.71
63273 1937 - GOVERNMENT TRAINING AGENCY $ 230.00
PD Reg/Court & Temporary Holding Facilities/BH & NR 8/28 PD Reg(2) 8/28 $ 230.00 63274 110049 - GREAT SCOTT TREE SERVICE INC $ 17,825.50 Svc/Trim Trees(138) 7/28 50321 $ 6,206.00
Svc/Trim Trees(154) 8/2 50309 $ 7,734.25
Svc/Trim Trees(86) 8/2 50308 $ 3,885.25
63275 1018 - GREEN HALO SYSTEMS INC-WASTETRACKING.COM $ 148.00 Credit/Overpayment/Waste Tracking System 3/23-5/23 4284(A) $ (147.00) Final/Svc/Waste Tracking System 6/23 4284 $ 295.00
63276 1464 - HANLEY CHESS ACADEMY $ 3,796.00
Instruct/Chess 7/25-8/29 8/29/23 $ 1,696.50
Instruct/Chess Camp 7/31-8/4 8/4/23 $ 2,099.50
63277 103008 - HARTZOG & CRABILL $ 2,092.50
Svc/Monitor Traffic Signals 7/23 23-0639 $ 2,092.50
63278 1171 - HDL COREN & CONE $ 3,556.25
Svc/Property Tax Auditing 7/1/23-9/30/23 SIN030117 $ 3,556.25 63279 128739 - HOME DEPOT CREDIT SVC-MAINT $ 2,233.04
Supplies/Maint 6/23 8/18/23 $ 2,233.04
63280 102993 - ITERIS, INC $ 11,561.08
Design/Fiber Optic/Arnold Cypress Park 6/23 159774 $ 1,380.00 Design/Traffic Signal Communications/Orangewood & Holder 2/23 155265 $ 265.00 Final/Design/Traffic Signal Flashing Beacon/Denni & Newman 2/23 155266 $ 710.00 Final/Svc/Maintain CCTV Network 6/23 159772 $ 3,502.09
Final/Svc/Traffic Camera Infrastructure Upgrade 6/23 159773 $ 5,703.99 63281 109290 - LONG BEACH BMW-RCA INVESTMENTS INC $ 1,244.57 PD Svc/Tune-Up/Motor Unit #663 46960 $ 1,244.57

Page 11 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63282 933 - LSA ASSOCIATES, INC $ 24,534.75
Consult/Housing Element/Enviro Impact Report 7/23 189360 $ 22,325.75 Consult/Mitigated Negative Declaration/Business Park 7/23 189354 $ 2,209.00 63283 109168 - MACADEE ELECTRICAL CONSTRUCTION, INC $ 13,567.54 Install/Wireless Comm & Feedback Signs/Orangewood & Holder 7/23 5496 $ 13,567.54 63284 106900 - MAD SCIENCE OF WEST OC $ 3,222.05
Instruct/Crazy Chemworks 7/31-8/4 8/4/23 $ 2,176.85
Instruct/Rollercoaster Robotics 7/24-7/28 7/28/23 $ 1,045.20 63285 1947 - MICHAEL BALLIET CONSULTING, LLC $ 7,213.75 Consult/Solid Waste Program 6/23 1383-22-23-7 $ 7,213.75 63286 578 - MIG-MOORE IACOFANO GOLTSMAN, INC $ 58,042.75 Design/Arnold Cypress Park Rehab 6/23 0082159 $ 58,042.75 63287 122124 - MIKE RAAHAUGE SHOOTING ENTERPRISES $ 25.00 PD Svc/Shooting Range(1)/SWAT 7/20 1845 $ 25.00
63288 109269 - MILES, HILDA $ 390.00
Instruct/Hula Dance 8/1-8/29 8/29/23 $ 390.00
63289 80 - MORRIS, LETICIA $ 526.50
Instruct/Zumba 7/1-7/29 7/29/23 $ 261.30
Instruct/Zumba Gold 7/6-7/21 7/21/23 $ 265.20
63290 985 - NATIONAL AUTO FLEET GROUP $ 30,722.26
PD Chevy Malibu(1)/Upfitted/Unit #677 8/1 WC9527 $ 30,722.26 63291 2180 - NU LINE TECHNOLOGIES, LLC $ 5,846.70
Retention/Construct/Sewer System Improvements I2022-152-3 Retn $ 5,846.70 63292 108944 - OFFICE DEPOT $ 867.38
Post-It Flags(4)/Post-It Notes(12)/Misc 319749371001 $ 33.96 Supplies/Citywide 7/23 8/18/23(A) $ 833.42
63293 122725 - ORANGE COUNTY SANITATION DISTRICT $ 4,713.90 Sewer Connect Fees 7/23 7/23 $ 4,713.90
63294 1781 - PAGEFREEZER SOFTWARE, INC $ 2,388.00
PD Svc/Social Media Archive 7/27/23-7/26/24 INV-14350 $ 2,388.00 63295 2115 - POWERDMS, INC $ 1,895.00
W/C Software Maint/Personnel Scheduling 8/1/23-7/31/24 INV-37247 $ 1,895.00 63296 2236 - PROACTIVE WORK HEALTH SERVICES $ 2,987.00
Pre-Place Physical(1)/City 7/23 15079_84066 $ 576.00
Pre-Place Physical(1)/Dist 6/23 15079_83615 $ 254.00
Pre-Place Physical(1)/West Comm 6/23 15079_83615(A) $ 434.00 Pre-Place Physical(3)/City 6/23 15079_83615(B) $ 1,723.00 63297 2218 - READWRITE EDUCATIONAL SOLUTIONS INC $ 904.80 Instruct/Reading & Math Development 6/12-7/31 7/31/23 $ 904.80 63298 1367 - ROBERTSON INDUSTRIES INC $ 27,555.00
Repair/Rubber Playground Surface/Mackay Park 7/23 PJI-014669 $ 27,555.00

Page 12 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63299 130231 - RSG, INC ROSENOW SPEVACEK GROUP INC $ 335.00 Consult/Affordable Housing/Citrus Square Senior Community 7/23 I010649 $ 335.00 63300 109096 - S.C. SIGNS & SUPPLIES, LLC $ 722.46
Sign Posts(5)/Reflective Markers(15)/Rivets(100) 8/1 239683 $ 722.46 63301 130328 - SHOETERIA $ 218.18
Safety Shoes(1)/MMartinez 7/28 0052732IN $ 218.18
63302 524 - SHORMAN, LORRAINE $ 232.36
Instruct/Fitness 7/10-8/14 8/14/23 $ 232.36
63303 1982 - SITEIMPROVE, INC $ 9,408.06
Svc/Website Accessibility 8/2/23-8/1/24 USI-00001313 $ 9,408.06 63304 939 - SKYHAWKS SPORTS ACADEMY, INC $ 2,801.24
Instruct/Basketball 6/30-8/4 8/4/23 $ 1,684.80
Instruct/Multi-Sport 7/8-8/26 8/26/23 $ 1,116.44
63305 119051 - SMART & FINAL (REC & PARKS) $ 470.03
Food/Day Camp 7/13 3565620031801 $ 64.43
Food/Day Camp 7/18 3565620017303 $ 31.96
Food/Day Camp 7/20 3565620013401 $ 18.78
Food/Day Camp 7/31 3565620029501 $ 143.17
Food/Playground/Kids Night Out 7/18 3565620017401 $ 26.22 Food/Sports Camp 7/21 3565620014901 $ 9.26
Supplies/Day Camp 7/13 3565620031701 $ 31.21
Supplies/Day Camp 7/20 3565620013301 $ 12.70
Supplies/Day Camp 7/31 3565620029601 $ 33.37
Supplies/Sr Center 7/12 3565620010201 $ 98.93
63306 108459 - SMART & FINAL-POLICE ACCT $ 144.44
PD Supplies/Breakroom 7/28 3563630006501 $ 144.44
63307 119016 - SO CAL EDISON $ 124,817.71
700351486618 Svc/Willow Park 7/23 7/23(C) $ 428.24
700370018870 - Svc/Traffic Signal 7/23 7/23(B) $ 72.40
700428641933 Svc/Mackay Park 7/23 7/23(D) $ 120.10
Svc/Citywide 6/12-7/12 6/12/23-7/12/23 $ 124,196.97
63308 1027 - SOUTHERN CALIFORNIA BARRICADES-COAST HILLS INC $ 2,227.00 Barricades(30)/Salute to America 6/30 23-2231 $ 90.00
Svc/Road Closure/Traffic Control/Salute to America 6/30 23-1549 $ 2,137.00 63309 1279 - SOUTHERN CALIFORNIA SHREDDING, INC $ 60.00 PD Svc/Shredding 7/31 232235 $ 60.00

Page 13 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63310 125888 - SPARKLETTS $ 387.37
Comm Center Bottled Water 7/23 4104724 7/23 $ 32.79
Maint Bottled Water 7/23 4106666 7/23 $ 166.09
PD Bottled Water 7/23 4104648 7/23 $ 111.72
Print Shop Bottled Water 7/23 4105217 7/23 $ 11.19
Sr Center Bottled Water 7/23 4104716 7/23 $ 15.96
W/C Bottled Water 7/23 4089647 7/23 $ 49.62
63311 116238 - STAPLES BUSINESS ADVANTAGE $ 648.29
Dry Erase Markers(12)/Mouse Pad(1)/Steno Pads(6) 6/29 3541303835 $ 58.40 Supplies/Citywide 7/23 8/7/23 $ 589.89
63312 119024 - STATE COMP INSURANCE FUND $ 1,769.33
W/C Workers Comp Insurance 7/30-8/30 1001574624 $ 1,769.33 63313 122963 - STERICYCLE INC $ 45.57
PD Med Waste Removal 8/23 3006560882 $ 45.57
63314 1330 - SUPERIOR PROPERTY SERVICES, INC-SUPERIOR GRAFFITI $ 6,468.00 Svc/Graffiti Removal/Streets & Parks 7/23 17858 $ 6,468.00 63315 1137 - TAOIPU, PATRICK $ 2,466.75
Instruct/Basic Hula 6/13-8/29 8/29/23(A) $ 321.75
Instruct/Intermediate Hula 6/13-8/29 8/29/23(B) $ 2,145.00 63316 2287 - TEM TOTAL ENVIRONMENTAL MANAGEMENT INC $ 3,875.00 Rental/Spot Coolers(5)/PD 5/23 2304-266 $ 3,875.00
63317 588 - THE COUNSELING TEAM INTERNATIONAL $ 2,090.00 PD Svc/Employee Counseling 7/23 87566 $ 1,000.00
PD Svc/Psych Eval(1) 7/11 87475 $ 300.00
PD Svc/Psych Eval(1) 7/3 87422 $ 300.00
PD Svc/Psych Eval(1) 8/1 87624 $ 300.00
W/C Svc/Employee Counseling 7/23 84970 $ 190.00
63318 2067 - THE ORIGINAL GOODIE'S UNIFORM $ 47.41
PD Uniform/MGance 10566 $ 23.70
PD Uniform/NBasulto 10566(A) $ 23.71
63319 851 - THE UPS STORE, #5882 $ 25.00
Svc/Fingerprints(1)/Rec Volunteers 7/23 8/2/2023 $ 25.00 63320 127207 - UNDERGROUND SVS ALERT OF SO CA $ 101.00
Svc/DigAlert Tickets 7/23 720230218 $ 101.00
63321 100308 - UNITED MAINTENANCE SYSTEMS $ 14,080.50
Svc/Janitorial/Park & Rec Facilities 7/23 15547 $ 7,980.00 Svc/Janitorial/Park Restrooms(8) 7/23 15546 $ 6,100.50
63322 2142 - VRC COMPANIES, LLC VITAL RECORDS HOLDINGS, LLC $ 277.53 Off-Site Records Storage/Retrieval 7/23 3589951LAX1 $ 277.53 63323 1962 - WEX HEALTH INC-WEX $ 86.25
Admin Fee/FSA 7/23 0001785963IN $ 86.25

Page 14 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63324 2044 - YOUTH EVOLUTION ACTIVITIES $ 1,873.95
Instruct/Youth Basketball 7/13-8/10 8/10/23 $ 1,093.95
Instruct/Youth Basketball 7/31-8/4 8/4/23 $ 780.00
63325 1974 - YUNEX LLC $ 10,420.03
Repair/Traffic Signals 6/23 5620043514 $ 5,110.46
Replace/Traffic Signal Pole/Bloomfield & Lincoln 6/8 5620043509 $ 1,178.50 Traffic Signal Maint 6/23 5610280879 $ 4,131.07
63326 0 - ATANOA, TULI $ 300.00
Refund/Facility Deposit/Contract #7659 Rfd 8/18/23 $ 300.00 63327 0 - CHAVEZ, SYLVIA $ 300.00
Refund/Facility Deposit/Contract #7404 Rfd 8/18/23 $ 300.00 63328 0 - DO, SONG $ 40.00
Refund/Citation #CP475544 Rfd 8/18/23 $ 40.00
63329 0 - EVOLUTION LOGISTICS $ 100.00
Refund/Facility Deposit/Contract #7703 Rfd 8/18/23 $ 100.00 63330 0 - FERRAIZ, MARC $ 150.00
Refund/Facility Deposit/Contract #7451 2024-00000597 $ 150.00 63331 0 - FLORES, JUAN $ 150.00
Refund/Facility Deposit/Contract #7496 Rfd 8/18/23 $ 150.00 63332 0 - HOWARD, DENISE $ 300.00
Refund/Facility Deposit/Contract #6949 Rfd 8/18/23 $ 300.00 63333 0 - JIN, STEVEN $ 150.00
Refund/Facility Deposit/Contract #7645 Rfd 8/18/23 $ 150.00 63334 0 - KATO, CHRISTINA $ 300.00
Refund/Facility Deposit/Contract #7460 Rfd 8/18/23 $ 300.00 63335 0 - LEE, JOHN $ 150.00
Refund/Facility Deposit/Contract #7279 Rfd 8/18/23 $ 150.00 63336 0 - OC SOFTBALL CAMP $ 150.00
Refund/Facility Deposit/Contract #7445 Rfd 8/13/23 $ 150.00 63337 0 - PICK YOUR PART AUTO WRECKING $ 40.00
Refund/Citation #CP475002 Rfd 8/18/23 $ 40.00
63338 0 - WHANG, MI JUNG $ 40.00
Refund/Citation #CP473020 Rfd 8/18/23 $ 40.00
63339 0 - WHITNEY, KELLY $ 193.00
Refund/Camp Cypress 8/7-8/11 Rfd 8/18/23 $ 193.00
63340 2216 - A.J. KIRKWOOD & ASSOC, INC $ 21,868.05
Design/PD Jail Alarms 7/19-8/9 12462766 $ 21,868.05
63341 1346 - A1 TEST ONLY & SMOG $ 80.00
Svc/Smog Test/Unit #124 1191294 8/8/23 $ 40.00
Svc/Smog Test/Unit #166 125047 8/2/23 $ 40.00
63342 290 - AC EXCHANGE AUTO $ 795.81
Svc/Air Conditioner/Unit #632 051476 $ 795.81

Page 15 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63343 1258 - ACME WORKPLACE SAFETY PRODUCTS $ 142.81
Supplies/First Aid/Maint Garage 7/31 6209 $ 142.81
63344 106914 - ADMINSURE $ 3,477.00
Workers Comp Claims Admin 9/23 16253 $ 3,477.00
63345 2295 - AEC TECHNOLOGIES RMC CONSULTING INC $ 4,059.20 Sub/Bluebeam PDF Editing Licenses(5)/Engineering 8/15/23-4/28/24 27566 $ 4,059.20 63346 130335 - AKM CONSULTING ENGINEERS $ 15,545.00
Svc/Pump Station Evaluations/Myra St & Veterans Park 7/23 12383 $ 15,545.00 63347 100723 - ALESHIRE & WYNDER, LLP $ 41,332.37
Legal Svc/CA Aware 7/23 78335 $ 5,377.50
Legal Svc/City Council Matters 7/23 78324 $ 118.00
Legal Svc/Code Enforcement 7/23 78331 $ 2,216.50
Legal Svc/Engineering 7/23 78327 $ 32.00
Legal Svc/Finance 7/23 78328 $ 424.00
Legal Svc/General Admin 7/23 78323 $ 1,855.00
Legal Svc/Makkouk 7/23 78333 $ 2,146.10
Legal Svc/Police 7/23 78330 $ 212.00
Legal Svc/Recreation 7/23 78329 $ 5,088.00
Litigation Svc/CVRA Challenge 7/23 78334 $ 5,605.00
Litigation Svc/General Admin 7/23 78325 $ 4,618.13
Litigation Svc/Ihrig 7/23 79244 $ 7,535.00
Litigation Svc/Morris 7/23 78337 $ 1,339.91
Litigation Svc/Youngsma 7/23 78336 $ 4,765.23
63348 109240 - AMERICAN ASPHALT SOUTH $ 716,074.75
Svc/Residential Street Resurfacing 7/23 2023-1322 $ 716,074.75 63349 110130 - ANDERSEN'S DOOR SERVICE, INC $ 480.00
Svc/Rolling Gate/Maint Yard 7/31 8644 $ 480.00
63350 1200 - ANNEALTA GROUP $ 1,666.25
Svc/Housing Element Implementation/Ordinance Amendments 7/23 2910 $ 1,588.75 Svc/Planning Project Manager/Housing Element Implementation 7/23 2909 $ 77.50 63351 1619 - ARDURRA GROUP, INC-ANDERSON PENNA PARTNERS $ 29,742.00 Inspect/Residential Street Resurfacing 7/23 139855 $ 29,062.00 Inspect/Various Non-CIP Engineering Permits 7/23 139656 $ 680.00 63352 110860 - AT&T $ 824.23
Svc/Internet 7/23 20322061 $ 824.23
63353 110860 - AT&T $ 2,586.37
Cell Svc/Maint 8/23 8/23(F) $ 55.31
Cell Svc/PD 8/23 8/23(C) $ 235.43
PD Svc/Mobile Data 8/23 8/23(B) $ 2,099.50
Svc/Planning iPads 8/23 8/23(D) $ 66.44
Wireless Svc/Sewer Truck & Myra Pump Station #2 8/23 8/23(E) $ 129.69

Page 16 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63354 110860 - AT&T $ 28.52
9391033696-PD Phone Svc 8/23 8/23(A) $ 28.52
63355 123003 - AUSMUS, SCOTT $ 12.00
Meals/Investigations and Discipline in Critical Incidents 8/2 9/1/23 $ 12.00 63356 252 - AUTO ZONE, INC $ 111.21
Air Conditioner Refrigerant(1 Can)/Brake Cleaner(12 Cans) 7/27 5521986576 $ 97.46 Spark Plugs(4) 8/2 5521993175 $ 13.75
63357 630 - BATTERY SYSTEMS INC $ 374.97
Vehicle Batteries(2) 8/10 34630809231314 $ 374.97
63358 109327 - BEE REMOVERS - HONEYCOTT, INC $ 270.00
Svc/Bee Removal 7/20 601423 $ 135.00
Svc/Bee Removal 7/7 601365 $ 135.00
63359 1822 - BENEFITS COORDINATORS CORPORATION BCC $ 11,147.90 Insurance/Dental & Vision/City & Dist 9/23 B09XDR $ 10,064.65 Insurance/Dental & Vision/West Comm 9/23 B09YGK $ 1,083.25 63360 619 - BERLITZ LANGUAGES, INC $ 110.00
Svc/Bilingual Testing(2)/PD 5/23 001-274-23-01397 $ 110.00 63361 1195 - BLUM, GREGORY $ 4,589.33
Advanced Disability/Pension Payment 9/23 9/1/23 $ 4,589.33 63362 2205 - BP FORD OF LONG BEACH $ 1,774.80
Ignition Coil(6)/Fan Motor(1) 8/2 205330FOW $ 558.04
Tire Sensors(4)/Throttle Body(1)/Misc 8/9 205567FOW $ 340.45 Wheel Assemblies(2)Spark Plugs(6) 7/26 205133FOW $ 876.31 63363 111882 - CALIFORNIA YELLOW CAB CORP $ 5,520.00
Sr Center/Nutrition Program 7/23 7503023 $ 2,655.00
Taxi Vouchers/Sr Center 7/23 7501023 $ 2,865.00
63364 722 - CALLYO 2009 CORP $ 1,340.64
PD Svc/Body Wire 7/1/23-6/30/24 R18229 $ 1,340.64
63365 103016 - CAMERON WELDING CO $ 996.36
Welding Gas Cylinders(2) 8/21 1578393-00 $ 996.36
63366 2118 - CASC ENGINEERING AND CONSULTING, INC $ 8,857.72 Consult/Modernization & Integration/Business Park 7/23 0049451 $ 8,857.72 63367 123012 - CHARLES ABBOTT ASSOCIATES $ 2,384.00
Svc/Engineering Plan Checks 7/23 66132 $ 2,384.00
63368 2090 - CHARTER COMMUNICATIONS HOLDINGS LLC SPECTRUM $ 3,013.14 Svc/Cable/Council Chambers 8/10-9/9 8/10/23-9/9/23 $ 132.43 Svc/Internet Access 8/15-9/14 8/15/23-9/14/23 $ 1,594.96 W/C CAD/RMS Ethernet Connection 8/4-9/3 0026082080523 $ 1,285.75 63369 537 - CHAUNCEY, STEVE $ 170.00
PD Reg/Laser Operator Course/AS 9/22 PD Reg 9/22 $ 55.00 PD Reg/Radar Operator Course/AS 9/19-9/21 PD Reg 9/19-9/21 $ 115.00

Page 17 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63370 2314 - CHIN, JAI YONG $ 1,500.00
Tuition/Civil Course/Summer 2023 Tuit 9/1/23 $ 1,500.00 63371 110067 - COMLINK LASER CARE $ 523.78
Toners(4)/PD 8/18 75185 $ 523.78
63372 2035 - COMMUNICATIONS LAB BARRIOS & ASSOCIATES, LLC $ 15,000.00 Svc/City Communication Support & Marketing 7/23 2308-523 $ 10,000.00 Svc/Recreation Strategic Communication Support 7/23 2308-522 $ 5,000.00 63373 1617 - CONTROL AIR ENTERPRISES LLC $ 923.16
Svc/HVAC Compressor/City Hall East Wing 7/24 3083119 $ 923.16 63374 115003 - COUNTY OF ORANGE $ 1,104.51
PD Svc/OC Automated Telecommunications System 8/23 SH66008 $ 1,104.51 63375 766 - CPAC, INC $ 683.55
Software Maint/Sonicwall Remote Access 7/1/23-6/30/26 SI-1297691 $ 683.55 63376 1475 - CYPRESS GIRLS SOFTBALL LEAGUE $ 20,000.00
Reimb/Field Renovation(2)/Walker Jr High School 7/30 Reimb 9/1/23 $ 20,000.00 63377 2290 - d.d. PAGANO, INC IRRIGATION CONSULTANTS $ 4,200.00 Consult/Irrigation Pressure/Lexington Park 7/23 7311 $ 4,200.00 63378 1622 - DANIELS TIRE SERVICE, INC $ 932.28
Vehicle Tires(7) 7/20 200479415 $ 932.28
63379 2226 - DAVID EVANS AND ASSOCIATES, INC $ 10,023.24 Consult/Right-of-Way Irrigation System/Water Conservation 7/23 542320 $ 10,023.24 63380 109280 - DIAL PRINTING-HMS INDUSTRIES INC $ 2,828.44 PD Svc/PACE Workbooks(650) 8/18 22608 $ 2,828.44
63381 345 - DISCOUNT TIRE STORE $ 60.00
Svc/Wheel Alignment/Unit #612 103001526 $ 60.00
63382 2299 - DOGTEAMPRO INC $ 497.00
PD Sub/K9 Record Keeping 8/9/23-8/8/24 INV-0423 $ 497.00 63383 1296 - EDCO CNG $ 1,676.49
Natural Gas(520.65 Gls)/Sweepers(2)/Sewer Truck(1) 7/16-7/31 0808023-6 $ 1,676.49 63384 2185 - ENVIRO SAFETY PRODUCTS, PUBLIC SAFETY CENTER $ 450.56 PD Exam Gloves(4K) 8/23 6150683 $ 450.56
63385 2054 - FAST UNDERCAR BM INDUSTRY INC $ 759.05
Control Arms(2) 8/14 27FD0345 $ 208.80
Repair/Suspension/Unit #632 27FC8971 $ 550.25
63386 1770 - FAZE 1 CORP DBA PREMIER PIPE INC $ 14,227.20 Svc/Sewer System Evaluation/CCTV/Project #318 7/23 318-CC01 $ 14,227.20 63387 130353 - FLEETPRIDE $ 232.21
Sweeper Brake Drum(1)/Brake Shoe Kit(1)/Misc 7/19 109361983 $ 232.21 63388 106030 - FRIENDS OF CYPRESS CULTURAL ARTS $ 9,000.00 Direct Funding FY 2023-24 Donate 2023-24 $ 9,000.00

Page 18 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63389 1115 - FRONTIER $ 137.27
7148996947 - Phone Svc/Sewers 9/23 9/23(A) $ 60.06
W/C Phone Svc/5624931036 9/23 9/23 $ 77.21
63390 2276 - GENESIS BUILDERS, INC K2 PAINTING $ 102,191.50 Construct/Senior Center Interior Improvements 7/23 394 $ 102,191.50 63391 119018 - GOLDEN STATE WATER COMPANY $ 56,220.44
Svc/Athletic Fields 7/23 7/23(H) $ 11,042.16
Svc/Civic Center 7/23 7/23(J) $ 4,038.22
Svc/Community Center 7/23 7/23(M) $ 37.37
Svc/Maint Yard Landscaping 7/23 7/23(L) $ 503.98
Svc/Parks Landscaping 7/23 7/23(I) $ 25,220.26
Svc/Parkway Maint 8/23 8/23(A) $ 13,569.87
Svc/Sr Center 7/23 7/23(K) $ 82.58
Svc/Stanton Channel Berm 7/23 7/23(N) $ 1,205.56
Svc/Storm Drain 8/23 8/23 $ 520.44
63392 110049 - GREAT SCOTT TREE SERVICE INC $ 16,266.25 Emergency Svc/Trim Tree(1)/Berm 8/3 50368 $ 690.00
Svc/Trim Trees(144) 8/16 50481 $ 7,351.25
Svc/Trim Trees(149) 8/8 50480 $ 7,374.25
Svc/Trim Trees(24) 8/16 50482 $ 850.75
63393 117233 - HOME DEPOT CREDIT SVC-REC #0720 $ 249.10 Supplies/Recreation Facility Operations 7/12 9022677 $ 54.45 Supplies/Recreation Facility Operations 7/13 8060557 $ 106.25 Supplies/Recreation Facility Operations 7/26 5024191 $ 47.95 Supplies/Recreation Facility Operations 7/5 6057958 $ 29.70 Supplies/Recreation Facility Operations 7/5 6057965 $ 10.75 63394 1800 - INTERLOG CONSTRUCTION, INC $ 235,143.93
Retention/Construct/PD Modernization 13-Retention $ 235,143.93 63395 102993 - ITERIS, INC $ 630.00
Svc/Maintain CCTV Network 7/23 160597 $ 630.00
63396 103024 - JHM & CARSON SUPPLY $ 1,519.16
Irrigation Backflow(1) 8/7 89307/3 $ 775.77
Irrigation Couplings(12) 7/6 88266/3 $ 76.73
Irrigation Couplings(4) 7/14 88516/3 $ 137.17
Irrigation Valve(1)/Couplings(50)/Misc 7/19 88654/3 $ 122.07 Irrigation Valves(2) 7/28 88992/3 $ 354.21
Tree Stakes(10)/Ties(10) 8/9 89381/3 $ 53.21
63397 2039 - KELLY SPICERS INC KELLY SPICER STORES $ 822.74 PD Copier Paper(83 Rms) 8/22 11387476 $ 822.74

Page 19 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63398 122069 - LIEBERT CASSIDY WHITMORE $ 1,568.00
Legal Svc/HR Matter #CY020-00001 6/23 245095 $ 266.00
Legal Svc/HR Matter #CY020-00001 7/23 247224 $ 117.00
Legal Svc/HR Matter #CY020-00038 6/23 245936 $ 1,185.00 63399 2277 - LISA WISE CONSULTING, INC $ 7,970.00
Svc/Inclusionary Housing Feasibility Study 7/23 4603 $ 7,970.00 63400 112017 - LOS ALTOS TROPHY CAL-LINE INVESTMENTS $ 40.68 Updated Council Name Plates(2)/Name Badge(1)/AM 8/1 93239 $ 40.68 63401 130198 - LOS ANGELES TRUCK CENTERS, LLC-LA FREIGHTLINER $ 212.42 Replace/Turn Signal Switch/Sweeper Unit #137 XA211037876:01 $ 212.42 63402 2234 - MAIN ELECTRIC SUPPLY COMPANY LLC $ 9,325.24 Portable Power Boxes(2)/Lexington Park 8/17 9528613 $ 5,406.96 Wire Conductors(3)/Lexington Park 8/17 9530617 $ 3,918.28 63403 111271 - MAR-CO EQUIPMENT CO $ 1,954.13
Sweeper Bolt(1)/Actuator Switch(1) 7/18 194839 $ 73.56
Sweeper Filter Element(4)/Filter(1) 7/26 194991 $ 674.18 Sweeper Hose Assemblies(2)/Filter(1)/Plug Wire(1) 7/10 194605 $ 672.41 Sweeper Water Pump(1)/Springs(2) 8/10 195350 $ 533.98
63404 113056 - MCMASTER CARR SUPPLY CO $ 454.71
Soap Dispensers(7)/PD 8/15 12679614 $ 454.71
63405 914 - MCSHANE, CHRISTOPHER $ 24.00
Meals/Diversionary Device Instructors Course 8/9-8/10 Reimb 9/1/23 $ 24.00 63406 2217 - MI JALISCO NURSERY INC $ 1,073.83
Plants(100)/Shrubs(2) 7/20 3735 $ 522.58
Trees(2) 8/9 4224 $ 551.25
63407 109055 - MOTOROLA SOLUTIONS, INC $ 72.73
PD Microphone Belt Clips(15)/Mobile Audio Visual System 5/10 1187104939 $ 72.73 63408 129724 - NAPA AUTO PARTS - SO CAL AUTO & TRUCK PARTS INC $ 1,849.09 Brake Rotors(2)/Filters(2)/Fuses(3) 5/23 412736 $ 232.64 Brake Rotors(4)/Brake Pads(2)/Misc 7/11 438405 $ 725.83 Brake Rotors(4)/Brake Pads(3)/Misc 7/5 438203 $ 912.55
Credit/Brake Rotors(2)/Filters(2)/Fuses(3) 8/23 441368 $ (232.64) Credit/Sweeper Starter Core 8/15 440711 $ (26.60)
Replace/Starter/Sweeper Unit #137 440640 $ 200.61
V-Belt(1)/Bolt(1) 7/17 439032 $ 36.70

Page 20 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63409 672 - O'REILLY AUTO PARTS $ 1,918.65
Credit/CV Shaft(1) 8/15 3078-428830 $ (130.47)
CV Shaft(1) 6/20 3078-417154 $ 130.47
Motor Oil(30 Qts)/Transmission Mount(1)/Misc 8/14 3078-428613 $ 491.44 Motor Oil(50 Qts)/Oil Filters(10)/Air Filter(1)/Misc 7/6 3078-420127 $ 846.99 Oil Filters(2) 7/17 3078-422731 $ 54.92
Replace/Battery/Unit #145 3078-420616 $ 228.35
Replace/Radiator/Unit #135 3078-425811 $ 217.87
Replace/Window Motor/Unit #632 3078-426521 $ 79.08
63410 2199 - OPPENHEIMER NATIONAL $ 3,481.95
Retention/Svc/Park Improvements/Park Benches 310C2 $ 1,887.95 Retention/Svc/Park Improvements/Picnic Tables 310D2 $ 1,594.00 63411 129575 - PARKHOUSE TIRE INC $ 1,439.36
Sweeper Tire(1)/Trailer Tire(1) 7/20 1020272117 $ 578.17 Sweeper Tires(2) 7/19 1020271871 $ 861.19
63412 492 - PAUL'S CAR WASH & LUBE CENTER-FIRESTONE HAND WASH $ 744.55 Svc/Car Wash/PD(58)/Parks(1) 7/23 2160 $ 744.55
63413 100070 - PINVIDIC, DEAN $ 12.00
Meals/Investigations and Discipline in Critical Incidents 8/2 Reimb 9/1/23 $ 12.00 63414 100870 - POSTMASTER -CYPRESS POST OFFICE $ 3,500.00 Postage/2023 5K/10K Run Street Closure Postcards(17.5K) 9/1/23 $ 3,500.00 63415 2274 - R&S OVERHEAD DOORS OF SO CAL INC $ 60,509.30 Replace/PD Vehicle Access Gates(2) 8/10 8-11-868586 $ 60,509.30 63416 101148 - RED WING SHOE STORE $ 250.00
Safety Shoes(1)/SVera 8/17 20230824025347 $ 250.00
63417 2297 - REVENUE & COST SPECIALISTS, LLC $ 4,550.00 Svc/Prepare Cost Allocation Plan/Right-of-Way 8/23 9157 $ 4,550.00 63418 1975 - SAFELITE FULFILLMENT INC $ 95.00
Repair/Windshield/Unit #641 703320 $ 95.00
63419 106893 - SAFESHRED $ 40.00
W/C Svc/Shredding 7/5 343737 $ 40.00
63420 100453 - SAGONA'S ALL CITY BACKFLOW $ 110.00
Svc/Test & Certify/Backflow Devices(2 Locations) 8/15 106845 $ 110.00 63421 119141 - SANTA ANA RIVER FLOOD PROTECTION AGENCY $ 1,300.00 Dues/Santa Ana River Flood Protection Agency 2023-24 Dues 2023-24 $ 1,300.00 63422 2317 - SCOTT FALEY AND STIGLBAUER LAW FIRM $ 7,000.00 Claim Settlement/Scott Faley 9/1/23 $ 7,000.00
63423 165 - SKYLINE SAFETY & SUPPLY-PATRICIA SONTAG $ 799.43 Disposable Gloves(3K)/Work Gloves(432 Pr) 7/21 7788 $ 799.43

Page 21 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63424 119016 - SO CAL EDISON $ 7,296.71
700003851853 Svc/Parkways 7/23 7/23(G) $ 471.57
700134894611 - Svc/Traffic Signal 7/23 7/23(E) $ 32.70
700134894611 - Svc/Traffic Signal 8/23 8/23(A) $ 24.30
700564248438 Svc/Traffic Signals 7/23 7/23(F) $ 2,616.76 700710877173 - Svc/Lexington Park 8/23 8/23 $ 4,151.38
63425 119017 - SO CAL GAS CO $ 679.27
00840909006 Svc/Comm Center 8/23 8/23(D) $ 145.54
08131074000 Svc/Storm Drain 8/23 8/23(G) $ 27.59
12600890003 Svc/Maint Yard 8/23 8/23 $ 84.87
13230923008 Svc/Storm Drain 8/23 8/23(C) $ 17.07
14011061398 Svc/Storm Drain 8/23 8/23(F) $ 35.31
16111070716 Svc/Storm Drain 8/23 8/23(E) $ 51.05
18690942000 Svc/Sr Center 8/23 8/23(A) $ 191.93
19530910009 Svc/City Hall 8/23 8/23(B) $ 125.91
63426 127941 - SOUTH COAST AIR QUALITY MGT DISTRICT $ 665.26 Fee/AQMD/Generator/PS #6 2023-24 4217578 $ 504.91
Fee/Generator Emissions/PS #6 2023-24 4219880 $ 160.35
63427 1969 - SPINDOLA, CHRISTOPHER $ 36.00
Meals/Use of Force and De-Escalation 7/11-7/13 Reimb 9/1/23 $ 36.00 63428 1348 - SUPPLY SOLUTIONS-SIGNAL HILL AUTO ENTERPRISES, INC $ 649.20 Trash Can Liners(1.5K) 7/28 043316 $ 649.20
63429 588 - THE COUNSELING TEAM INTERNATIONAL $ 1,000.00 PD Svc/Employee Counseling 8/23 87797 $ 1,000.00
63430 2241 - THE EMBLEM AUTHORITY EMBLEMS INC $ 528.00
PD Patches/Master Sergeant(100)/Master Officer(100) 8/21 43039 $ 528.00 63431 2067 - THE ORIGINAL GOODIE'S UNIFORM $ 1,545.38
PD Uniform Name Plates(67) 8/16 10590 $ 794.08
PD Uniform/CShockey 10838 $ 739.45
PD Uniform/CShockey 10880 $ 11.85
63432 725 - TICORAT, NATHAN $ 24.00
Meals/Patrol Rifle Course 7/31-8/1 Reimb 9/1/23 $ 24.00 63433 120010 - TIFFANYS GLASS & MIRROR $ 267.88
Replace/Display Case Glass/Community Center 7/18 128757 $ 267.88 63434 1170 - TOM'S PLUMBING & DRAIN SERVICE CORP $ 370.00 Repair/HVAC Leak/City Hall 8/10 59086 $ 185.00
Repair/HVAC Leak/PD Cooling Tower 8/10 59086(A) $ 185.00 63435 2209 - TRIAD CONSULTING & SYSTEM DESIGN GROUP $ 30,027.50 Consult/Security System Evaluation/City Facilities 7/23 963 $ 25,965.00 Consult/Security System/Arnold Cypress Park Rehab 7/23 962 $ 4,062.50 63436 128063 - U S ARMOR CORPORATION $ 674.06
PD Ballistic Vest(1)/RMondon 8/14 43111 $ 674.06

Page 22 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63437 2240 - UNIVERSAL WASTE SYSTEMS $ 400.00
Svc/Porta-Pottie(1)/Nature Park 7/6-7/24 0002376704 $ 400.00 63438 116933 - V & V MANUFACTURING INC $ 132.57
PD Repair/Badges(2) 8/14 57605 $ 132.57
63439 2089 - VAZQUEZ, JORGE M GREASE AWAY $ 1,200.00
Svc/Clean Exhaust Hood/Comm Center Kitchen 7/27 2063 $ 600.00 Svc/Clean Exhaust Hood/Sr Center Kitchen 7/27 2064 $ 600.00 63440 129595 - VERIZON WIRELESS - CA $ 92.84
Cell Svc/Rec 8/23 8/23 $ 92.84
63441 1992 - VOORHEES, RONDA $ 1,072.50
Instruct/Art/Piano 8/9-8/31 8/31/23 $ 1,072.50
63442 2142 - VRC COMPANIES, LLC VITAL RECORDS HOLDINGS, LLC $ 241.99 Off-Site Records Storage/Retrieval 8/23 3647811LAX1 $ 241.99 63443 1993 - WATANABE , BRYCE I $ 1,255.15
Instruct/Karate 7/24-8/16 8/16/23 $ 1,255.15
63444 2193 - WEST GROVE VOLLEYBALL, LLC $ 366.60
Instruct/Volleyball 8/6-8/27 8/27/23 $ 366.60
63445 875 - WIN-911 SOFTWARE-SPECTER INSTRUMENTS, INC $ 800.00 Software Maint/Pump Station Control Board/Maint Yard 6/24/23-6/2 2023623 $ 800.00 63446 423 - YORBA REGIONAL ANIMAL HOSPITAL & PET RESORT $ 135.37 PD Vet Svc/Kubo 8/14 5438649845 $ 135.37
63447 0 - CYPRESS CHURCH OF CHRIST $ 40.00
Refund/Rental Fee/Contract #7690 Rfd 9/1/23 $ 40.00
63448 0 - DANTAS, DIANE $ 40.00
Refund/Rental Fee/Contract #7448 Rfd 9/1/23 $ 40.00
63449 0 - HALE, JANICE $ 40.00
Refund/Rental Fee/Contract #7035 Rfd 9/1/23 $ 40.00
63450 0 - JIN, STEVEN $ 150.00
Refund/Facility Deposit/Contract #7767 Rfd 9/1/23 $ 150.00 63451 0 - MEIPING, JHERN $ 40.00
Refund/Citation #CP472971 Rfd 9/1/23 $ 40.00
63452 0 - MILES, CAROL $ 40.00
Refund/Rental Fee/Contract #7625 2024-00000795 $ 40.00
63453 0 - NGUYEN, DOMINICK $ 500.00
Refund/Recycling Deposit/CDD-23-22/11579 Malden St Rfd 9/1/23 $ 500.00 63454 0 - OH, DAVID $ 150.00
Refund/Facility Deposit/Contract #7433 Rfd 9/1/23 $ 150.00 63455 0 - RIPPE, LAWRENCE $ 500.00
Refund/Recycling Permit/CDD-23-171 Rfd 9/1/23 $ 500.00
63456 0 - SOSA, MIGUEL $ 150.00
Refund/Facility Deposit/Contract #7492 Rfd 9/1/23 $ 150.00

Page 23 of 24 ends

EFT/ Warrant
Number Vendor Payment Amount Description Invoice Invoice Amount City of Cypress
Payment Register
08/12/23-09/08/23
63457 0 - TRAN, HENRY HUYEN $ 40.00
Refund/Citation #CP474408 Rfd 9/1/23 $ 40.00
63458 0 - VELAZQUEZ, CINDY $ 300.00
Refund/Facility Deposit/Contract #7043 Rfd 9/1/23 $ 300.00 63459 0 - WILLEMS, RON $ 500.00
Refund/Recycling Deposit/CDD-22-236/5277 Hanover Dr Rfd 9/1/23 $ 500.00 Total EFTs $ 701,950.94 $ 701,950.94
Total Warrants 2,428,670.72 2,428,670.72
Transfer to Payroll (W1509) 797,643.17 Payroll 08/04/23-08/18/23 797,643.17 Transfer to Payroll (W1510) 759,610.51 Payroll 08/18/23-09/01/23 759,610.51 Grand Totals $ 4,687,875.34 $ 4,687,875.34

Page 24 of 24 ends

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 17.

FROM: Ad Hoc Subcommittee, Mayor Mallari and Mayor Pro Tem Minikus DATE: 09/25/2023
SUBJECT: Direct the City Manager and City Attorney to Investigate the Disclosure of Information from Closed Session City Council Meetings

RECOMMENDATION
Direct the City Manager and City Attorney to investigate the disclosure of information from closed session City Council meetings.

DISCUSSION
The Brown Act requires that most actions a city council takes are transparently deliberated, discussed and voted upon in public, because the public has the right to know not only the decisions a city council makes, but also the discussion, consideration and debate leading up to those decisions. The Brown Act also allows city councils to deliberate in private “closed session” concerning some topics, such as real estate, labor negotiations and litigation. The Brown Act makes it a crime to disclose confidential information from closed session city council meetings.

It is vitally important the Cypress City Council be able to have frank discussions in closed session without the threat of its deliberations or strategy being illegally disclosed. The reasons for this are obvious: discussing legal strategy in an open forum could put the city at a disadvantage when negotiating a settlement or making arguments in court; and revealing what the city is willing to pay in real estate transactions or during contract negotiations with a union can cost taxpayers money.

On September 13, 2023, the Event-News Enterprise newspaper reported confidential vote totals of two closed session legal discussions. This information is restricted to Council Members, attorneys and city staff, and should not have been revealed. While the Event-News Enterprise’s decision to report on confidential closed session votes is regrettable and inconsistent with ethical journalism principles, the community faces a larger issue - how was this information disclosed from a closed City Council session? To ensure the City Council adheres to the Brown Act and to restore the community's confidence that information discussed in closed session will remain confidential, we recommend that the City Council direct the City Manager and City Attorney to initiate an investigation into the disclosure of the closed session information to the Event-News Enterprise, select and engage a qualified, experienced firm to perform the investigation, and call on every Council Member to support the investigation and fully cooperate with it.

BUDGET IMPACT
Sufficient funding is available in the budget for City Attorney services.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager

Cypress City CouncilSeptember 25, 2023

Cypress City Council
September 25, 2023