Agenda packet — Cypress City Council, October 9, 2023

AGENDA

REGULAR MEETING

CYPRESS CITY COUNCIL
October 9, 2023
4:30 P.M. - Closed Session
6:00 P.M. - General Session
www.cypressca.org 5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.

NOTICE
Pursuant to Government Code Section 54953(b), this Regular City Council Meeting includes teleconference participation by:

Mayor Anne Mallari from Chicago Marritott Oak Brook - 1401 West 22nd Street, Oak Brook, IL 60523

CALL TO ORDER
4:30 P.M.

Executive Board Room

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
Mayor Anne Mallari
Mayor Pro Tem Scott Minikus
Council Member David Burke
Council Member Frances Marquez
Council Member Bonnie Peat
ORAL COMMUNICATIONS ON CLOSED SESSION / WORKSHOP ITEMS (Limited to 30 minutes - three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on Closed Session/Workshop items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

CLOSED SESSION

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9
Number of Potential Cases: One
PUBLIC EMPLOYEE EVALUATION
Pursuant to Government Code Section 54957
Title: City Attorney

RECONVENE
6:00 P.M.

Council Chambers

PLEDGE OF ALLEGIANCE

REPORT OF CLOSED SESSION / WORKSHOP
City Manager/City Attorney

PRESENTATIONS
Fire Prevention Week Proclamation
Red Ribbon Week Proclamation
ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

October 9, 2023 | Page 2
714-229-6699.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

1. Receive and File Public Comments Submitted for the October 9, 2023 City Council Meeting
Prepared by: Alisha Farnell, City Clerk
Recommendation: Receive and file submitted public comments.

2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading

3. Approve Minutes - Meetings of September 11, September 14, September 18, and September 25, 2023
Prepared by: Alisha Farnell, City Clerk
Recommendation: Approve as submitted.

4. Accept the Lexington Park, Project 225
Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Accept the Lexington Park, Project 225, in the amount of $10,881,046.71 and approve the final payment of $544,052.34 to Horizons Construction Company International, Inc.; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

5. Accept the Residential Street Resurfacing, Project 314 Prepared by: Doug Dancs, Director of Public Works
Recommendation:

1. Accept the Residential Street Resurfacing, Project 314, in the amount of $1,016,823.50 and approve the final payment of $46,203.28 to American Asphalt South, Inc.; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

October 9, 2023 | Page 3

6. Approve Converting a Permanent Part-Time Recreation Specialist to a Full-Time Recreation Coordinator
Prepared by: Jeff Draper, Director of Recreation and Community Services Recommendation: Approve converting the permanent part-time Recreation Specialist position to a full-time Recreation Coordinator position.

7. Proclaim the Week of October 8-14, 2023 as Fire Prevention Week Prepared by: Alisha Farnell, City Clerk
Recommendation: Proclaim the week of October 8-14, 2023 as Fire Prevention Week.

8. Proclaim the Week of October 22-28, 2023 as Red Ribbon Week Prepared by: Alisha Farnell, City Clerk
Recommendation: Proclaim the week of October 22-28, 2023 as Red Ribbon Week.

NEW BUSINESS

9. Adopt the Strategic Plan and Six Month Objectives
Prepared by: Peter Grant, City Manager
Recommendation: Adopt the Strategic Plan and six month objectives.

ITEMS REMOVED FROM CONSENT CALENDAR
ORAL COMMUNICATIONS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES

AND REMARKS

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION

CITY MANAGER REMARKS

ADJOURNMENT - IN MEMORY OF MANHATTAN BEACH POLICE OFFICER CHAD October 9, 2023 | Page 4

ADJOURNMENT - IN MEMORY OF MANHATTAN BEACH POLICE OFFICER CHAD

SWANSON
The next meeting will be an adjourned Regular Meeting, to be held on Monday, October 23, 2023, beginning at 5:30 p.m. in the Executive Board Room.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 5th day of October, 2023.

________________________________
Alisha Farnell, City Clerk
October 9, 2023 | Page 5

PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:

1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.

2. Attend Virtually via Webinar. Follow this link:
https://attendee.gotowebinar.com/register/8807399734549178967. Advanced registration is recommended.

The public may address the City Council virtually during Oral Communications on Agenda Items and Public Hearings. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise = Unmute

3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item.

4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive.

5. Listen to the Meeting. Listen-only teleconferencing is available by calling (415) 930-5321 and entering Access Code 128-025-755. No registration or audio pin is necessary.

INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.

AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.

October 9, 2023 | Page 6
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 1.

FROM: Alisha Farnell, City Clerk
DATE: 10/09/2023
SUBJECT: Receive and File Public Comments Submitted for the October 9, 2023 City Council Meeting

RECOMMENDATION
Receive and file submitted public comments.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 3.

FROM: Alisha Farnell, City Clerk
DATE: 10/09/2023
SUBJECT: Approve Minutes - Meetings of September 11, September 14, September 18, and September 25, 2023

RECOMMENDATION
Approve as submitted.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
September 11, 2023 Regular Meeting Minutes
September 14, 2023 Special Meeting Minutes
September 18, 2023 Special Meeting Minutes
September 25, 2023 Regular Meeting Minutes

REGULAR MEETING

CYPRESS CITY COUNCIL
SEPTEMBER 11, 2023
4:00 P.M. - CLOSED SESSION/WORKSHOP
6:00 P.M. - GENERAL SESSION
A regular meeting of the Cypress City Council was called to order at 4:03 p.m. by Mayor Mallari in the Executive Board Room, 5275 Orange Avenue, Cypress, California.

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
City Clerk Alisha Farnell

ORAL COMMUNICATIONS ON AGENDA ITEMS
None.

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Californians Aware v. City of Cypress
Case No. 30-2022-01260088-CU-WM-CJC
Orange County Superior Court
Mayor Mallari recessed the meeting at 4:04 p.m.

Mayor Mallari reconvened the meeting at 4:59 p.m.

WORKSHOP
Pension Trust Workshop
The Director of Finance and Administrative Services provided a presentation on this item.

City Council discussion ensued.

No action was taken.

Mayor Mallari recessed the meeting at 5:51 p.m.

RECONVENE
Mayor Mallari reconvened the City Council meeting at 6:05 p.m.

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Director of Finance and Administrative Services Matt Burton Director of Public Works Doug Dancs
Director of Recreation and Community Services Jeff Draper Planning Director Alicia Velasco
Chief of Police Mark Lauderback
City Clerk Alisha Farnell
City Engineer Nick Mangkalakiri
INVOCATION Carol Wynder, The Church of Jesus Christ of Latter-Day Saints, led the Invocation.

PLEDGE OF ALLEGIANCE Jacob Castro, Boy Scout Troop 660, led the Pledge of Allegiance.

REPORT OF CLOSED SESSION / WORKSHOP
The City Attorney reported that the City Council met in Closed Session regarding the sole item listed on the agenda, namely Conference with Legal Counsel – existing litigation, the matter of Californians Aware v. City of Cypress. The City Council received an update and no further reportable action was taken.

The City Attorney stated that the City Council held a Workshop Session on CalPers pension obligations, City pension trust assets and possible strategies to address pension liability. No action was taken.

PRESENTATIONS
The City Council recognized Eagle Scout Jacob Castro.

The City Manager provided a presentation on the Certificate of Achievement for Excellence in Financial Reporting.

ORAL COMMUNICATIONS ON AGENDA ITEMS
Bob Youngsma, Cypress, spoke regarding Agenda item No. 3.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

Council Member Marquez request to pull Agenda Items No. 5 and 8.

A motion was made by Council Member Burke, and seconded by Council Member Peat, to approve Consent Calendar items No. 1 through 4 and 6 through 7.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Burke, Marquez, Peat and Mallari NOES: 0 COUNCIL MEMBERS: None
ABSENT: 1 COUNCIL MEMBERS: Minikus
Item No. 1: Receive and File Public Comments Submitted for the September 11, 2023 City Council Meeting
Recommendation: Receive and file submitted public comments.

Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 3: Approve Minutes – Meetings of August 28, 2023 Recommendation: Approve as submitted.

Item No. 4: Adopt Resolutions Authorizing the Reallocation of Recreation and Park District Proposition 68 Funds to the City
Recommendation:

1. Adopt a Resolution authorizing the State of California to decrease the Cypress Recreation and Park District’s $415,878 Proposition 68 Per Capita Grant Fund allocation to zero; and

2. Adopt a Resolution authorizing the State of California to increase the City of Cypress’ Per Capita Grant Fund allocation to $415,878 to accept the reallocation from the Cypress Recreation and Park District; and

3. Authorize the City Manager to Execute and make adjustments to any agreements necessary for the receipt and use of Proposition 68 funds.

Item No. 6: Accept the Police Department Access Gate Replacements, Project 322
Recommendation:

1. Accept the Police Department Access Gate Replacements, Project 322, in the amount of $63,694 and approve the final payment of $3,184.70 to R&S Overhead Doors of So Cal, Inc.; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

Item No. 7: Accept the Sewer System Video Evaluation, Project 318 Recommendation:

1. Accept the Sewer System Video Evaluation, Project 318, in the amount of $107,887.38 and approve the final payment of $5,394.36 to Premier Pipe, Inc.; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

NEW BUSINESS
None.

ITEMS REMOVED FROM CONSENT CALENDAR
Item No. 5: First Reading of an Ordinance Amending Ordinance No. 1203 and Chapter 2 of the Municipal Code Relating to the Conduct of City Council Meetings Council Member Marquez commented on this item.

City Council discussion ensued.

A motion was made by Council Member Peat, and seconded by Mayor Mallari, to approve Consent Calendar Item No. 5.

The City Attorney read the title of the Ordinance.

The motion was carried by the following roll call vote:

AYES: 3 COUNCIL MEMBERS: Burke, Peat and Mallari
NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 1 COUNCIL MEMBERS: Minikus
Item No. 8: Approve Annual Task Order for Solid Waste Consulting Services Council Member Marquez commented on this item.

A motion was made by Council Member Peat, and seconded by Council Member Marquez, to continue this item to a future meeting.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Burke, Marquez, Peat and Mallari NOES: 0 COUNCIL MEMBERS: None
ABSENT: 1 COUNCIL MEMBERS: Minikus

ORAL COMMUNICATIONS
Wanda Youngsma, Cypress, spoke regarding a press release posted on the City website and Oral Communications at City Council meetings.

Bob Youngsma, Cypress, spoke regarding OCTA settlement agreement on the July 10 Agenda.

The City Attorney responded to comments regarding the press release and staff report about decision in the Youngsma et al. v Cypress School District and City of Cypress lawsuit.

COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND

COMMITTEES AND REMARKS
Council Member Marquez:

Thanked city staff for their work on the Concerts on the Green. Attended the Newport Beach Chamber of Commerce State of the County event. Participated in an Eagle Scout Board of review. Congratulated Cypress Girls Softball league on their recent win. Met with residents to discuss the Cypress Nature Center. Attended AYSO picture day. Participated in Vessels Elementary School fundraiser at Dairy Queen.

Council Member Peat:

Participated in an Eagle Scout board of review. Attended the NASA Robotics competition at Cypress College. Attended an event at Sunburst Youth Academy.

Council Member Burke:

Attended the Concerts on the Green. Recognized Cypress Girls Softball league on their recent win. Spoke about his vote at the July 10 Council meeting regarding Arnold Cypress Park Rehabilitation. Spoke regarding the Event-NewsEnterprise article about M2 (OCTA) funding.

Mayor Hertz-Mallari
Spoke regarding the upcoming Cypress High School 50th anniversary and open house event.

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
Council Member Marquez requested to amend Ordinance No. 1203 Section 2-2.9 regarding virtual participation during the second session of Oral Communications.

The City Manager and City Attorney provided clarification regarding the process to propose an item for consideration.

City Council discussion ensued.

The item failed to move forward due to lack of support.

Council Member Marquez requested to amend the public records retention policy regarding emails.

City Council discussion ensued.

The City Manager suggested discussing this matter during strategic planning.

Council Member Marquez requested to hire a Conflict Resolution Specialist to assist with gaining access to City staff and resources.

City Council discussion ensued.

The item failed to move forward due to lack of support.

CITY MANAGER REMARKS
Announced Valley Vista Services will be providing curbside bulky item pick-ups in November.

ADJOURNMENT- IN MEMORY OF CYPRESS RESIDENT DODIE JACOBSEN Mayor Mallari adjourned the Regular Meeting at 7:29 p.m. to an adjourned Regular Meeting, to be held on Monday, September 25, 2023, beginning at 5:30 p.m. in the Executive Board Room.
_______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS

SPECIAL MEETING

CYPRESS CITY COUNCIL
SEPTEMBER 14, 2023
9:00 A.M.

A special meeting of the Cypress City Council was called to order at 9:00 a.m. by Mayor Mallari at the Community Center, 5700 Orange Avenue, Cypress, California.

STAFF PRESENT
City Manager Peter Grant
Director of Finance and Administrative Services Matt Burton Director of Public Works Doug Dancs
Director or Recreation and Community Services Jeff Draper Chief of Police Mark Lauderback
Planning Director Alicia Velasco
City Clerk Alisha Farnell

ORAL COMMUNICATIONS ON CLOSED SESSION/ WORKSHOP ITEMS
None.

WORKSHOP
Strategic Planning Session
The facilitator, Knight Leadership Solutions, led the City Council and staff in its strategic planning session.

No action was taken.

ADJOURNMENT
Mayor Mallari adjourned the meeting at 12:03 p.m. to an adjourned Regular Meeting, to be held on Monday, September 25, 2023, beginning at 5:30 p.m. in the Executive Board Room.
_______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS

SPECIAL MEETING

CYPRESS CITY COUNCIL
SEPTEMBER 18, 2023
4:00 P.M.

A special meeting of the Cypress City Council was called to order at 4:00 p.m. by Mayor Mallari in the Executive Board Room, 5700 Orange Avenue, Cypress, California.

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
City Clerk Alisha Farnell

ORAL COMMUNICATIONS ON CLOSED SESSION/ WORKSHOP ITEMS
None.

CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Southwest Voter Registration Education Project v. City of Cypress Case No. 30-2022-01270865-CU-CR-CJC
Orange County Superior Court
Mayor Mallari recessed the meeting at 4:02 p.m.

Mayor Mallari reconvened the meeting at 5:46 p.m.

REPORT OF CLOSED SESSION
The City Attorney stated that the City Council met in Closed Session regarding the item listed on the agenda, namely Conference with Legal Counsel – existing litigation, the matter of Southwest Voter Registration Education Project v. the City of Cypress. The City Attorney stated the City Council held a discussion on this matter and no further reportable action was taken.

ADJOURNMENT
Mayor Mallari adjourned the meeting at 5:48 p.m. to an adjourned Regular Meeting, to be held on Monday, September 25, 2023, beginning at 5:30 p.m. in the Executive Board Room.
_______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS

REGULAR MEETING

CYPRESS CITY COUNCIL
SEPTEMBER 25, 2023
6:00 P.M. - GENERAL SESSION
A regular meeting of the Cypress City Council was called to order at 6:00 p.m. by Mayor Mallari in the Executive Board Room, 5275 Orange Avenue, Cypress, California.

STAFF PRESENT
City Manager Peter Grant
Assistant City Attorney Yecenia Vargas
Director of Finance and Administrative Services Matt Burton Director of Public Works Doug Dancs
Director of Recreation and Community Services Jeff Draper Chief of Police Mark Lauderback
Planning Director Alicia Velasco
City Clerk Alisha Farnell
City Engineer Nick Mangkalakiri
INVOCATION Trevor Cooper, First Baptist Church of Cypress, led the Invocation.

PLEDGE OF ALLEGIANCE Kevin Ong, US Marine Corps Veteran, led the Pledge of Allegiance.

PRESENTATIONS
The City Council recognized Cypress resident and U.S. Marine Corps Veteran Kevin Ong.

Senator Janet Nguyen provided a legislative update.

ORAL COMMUNICATIONS ON AGENDA ITEMS
Malini Nagpal, Cypress, spoke regarding Agenda Item No. 17.

Katie Shapiro, Cypress, spoke regarding Agenda Item No. 17.

Beth Culver, Cypress, spoke regarding Agenda Item No. 17.

Pearl Boelter, Cypress, spoke regarding Agenda Item No. 17.

Joel Block, Rossmoor, spoke regarding Agenda Item No. 17.

Harumi Lucak, Cypress, spoke regarding Agenda Item No. 17.

Brooke Nafarette, Cypress, spoke regarding Agenda Item No. 17.

Glenn Button, Cypress, spoke regarding Agenda Item No. 17.

Jon Peat, Cypress, spoke regarding Agenda Item No. 17.

Bob Youngsma, Cypress, spoke regarding Agenda Item No. 3.

Wanda Youngsma, Cypress, spoke regarding Agenda Items No. 3 and 17.

Marilyn Reames, Cypress, spoke regarding Agenda Item No. 17.

Edwin Kraemer, Cypress, spoke regarding Agenda Items No. 8 and 17.

Kevin Shenkman, Malibu, spoke regarding Agenda Item No. 17.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

Council Member Burke requested to pull Agenda Item No. 8.

Council Member Marquez request to pull Agenda Items No. 3, 6, 8 and 12.

Mayor Pro Tem Minikus stated that Agenda Item No. 16, the Warrant Register, includes electronic fund transfer No. 13702 for $294.34 as reimbursement for medical coverage he is entitled to receive as a CalPERS annuitant. He indicated that in voting for any motion to approve the Warrant Register, he would not be voting on electronic fund transfer No. 13702 for the reason disclosed.

A motion was made by Mayor Pro Tem Minikus, and seconded by Council Member Burke, to approve Consent Calendar items No. 1 through 2, 4 through 5, 7, 9 through 11, 13 through 16.

The motion was unanimously carried by the following roll call vote:

AYES: 5 COUNCIL MEMBERS: Burke, Marquez, Peat, Minikus and Mallari NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 1: Receive and File Public Comments Submitted for the September 25, 2023 City Council Meeting
Recommendation: Receive and file submitted public comments.

Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 4: Accept the Tree Planting Program, Project 345 Recommendation:

1. Accept the Tree Planting Program, Project 345, in the amount of $64,492 and approve the final payment of $3,224.60 to Master Landscape & Maintenance, Inc.;

2. Authorize the City Engineer to file the Notice of Completion with the County Recorder.

Item No. 5: Approve Plans and Specifications for City Hall Public Restroom Improvements, Project 324
Recommendation: Approve plans and specification for City Hall Public Restroom Improvements, Project 324.

Item No. 7: Award Contracts for Veterans Park & Cedar Glen Park Parking Lot Resurfacing, Project 363
Recommendation:

1. Approve Plans and Specifications for the Veterans Park & Cedar Glen Park Parking Lot Resurfacing, Project 363; and

2. Award a contract to Prestige Paving Company, Corona, CA, for $67,175.52, and authorize a contingency of $10,080; and

3. Approve a Task Order for Construction Inspection Services to Ardurra Group, Inc., for $20,095, and authorize a contingency of $3,020.

Item No. 9: Accept Office of Traffic Safety DUI Traffic Enforcement Grant Recommendation:

1. Accept the FY 2023-24 Office of Traffic Safety DUI/Traffic Enforcement grant; and

2. Appropriate $90,000 in the General Fund Grants Fund; and

3. Increase estimated revenues by $90,000 in the General Fund Grants Fund.

Item No. 10: Approve the Urban Area Security Initiative Sub-Receipt Agreement with the City of Anaheim
Recommendation:

1. Approve the Fiscal Year 2022 Urban Area Security Initiative (UASI) Sub-Recipient Agreement with the City of Anaheim; and

2. Authorize the City Manager to execute all UASI related documents.

Item No. 11: Declare Surplus Equipment and Approve the Donation to the Anaheim Union High School District
Recommendation: Declare six 10’ x 15’ bleachers surplus and approve their donation to the Anaheim Union High School District for use at Walker Junior High.

Item No. 13: Approve Continuing Appropriations, Revenues and Transfers from FY 2022-23 to FY 2023-24
Recommendation:

1. Authorize the appropriation of $2,825,844 in FY 2023-24 for the carryover of continuing appropriations from FY 2022-23, as detailed in Attachment A; and

2. Authorize the appropriation of $3,686,450 in FY 2023-24 for the carryover of encumbrances at June 30, 2023, as detailed in Attachment B; and

3. Authorize the continuation of operating transfers totaling $2,423,630 and estimated grant revenue totaling $408,905 from FY 2022-23 to FY 2023-24, as detailed in Attachment C to support carryover appropriations.

Item No. 14: Approve Cypress Recreation and Park District Continuing Appropriations from FY 2022-23 to FY 2023-24
Recommendation:

1. Appropriate $2,715,455 in FY 2023-24 for items encumbered at June 30,2023 as detailed in Attachment A; and

2. Appropriate $337,880 in FY 2023-24 for the carryover of continuing appropriations as detailed in Attachment A.

Item No. 15: Receive and File the Investment Report for the Month Ended August 31, 2023
Recommendation: Receive and file the attached investment report Item No. 16: Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of August 12, 2023 through September 8, 2023 Recommendation: Receive and file the attached payment register summarized below for the period of August 12, 2023 through September 8, 2023:
• Electronic Funds Transfers 13575 through 13733
• Warrants 63232 through 63459
• Payroll Transfers W1509 through W1510

NEW BUSINESS
None.

ITEMS FROM CITY COUNCIL MEMBERS
Item No. 17: Direct the City Manager and City Attorney to Investigate the Disclosure of Information from Closed Session City Council Meetings Mayor Mallari provided a report on this item.

The Assistant City Attorney urged Council Members to keep comments limited to the item before them for consideration.

City Council discussion ensued.

Mayor Mallari briefly reviewed meeting decorum.

The Assistant City Attorney provided clarification regarding the recommendation for this item and reminded Council Members that discussion should be limited to the agenda item before them for consideration.

City Council discussion continued.

A motion was made by Council Member Peat, and seconded by Mayor Pro Tem Minikus, to direct the City Manager and City Attorney to investigate the disclosure of information from Closed Session by soliciting proposals for a neutral third-party investigator, as well as a neutral party to oversee the investigator’s work and report findings to the City Council.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Marquez, Peat, Minikus and Mallari NOES: 1 COUNCIL MEMBERS: Burke
ABSENT: 0 COUNCIL MEMBERS: None

ITEMS REMOVED FROM CONSENT CALENDAR
Item No. 3: Second Reading of an Ordinance Amending Ordinance No. 1203 and Chapter 2 of the Municipal Code Relating to the Conduct of City Council Meetings Council Member Marquez commented on this item.

City Manager provided clarification regarding the item.

A motion was made by Council Member Peat, and seconded by Mayor Pro Tem Minikus, to approve the second reading and adopt an Ordinance, by title only and waive further reading, amending Ordinance No. 1203 and Chapter 2 of the Municipal Code relating to the conduct of City Council meetings.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Burke, Peat, Minikus and Mallari NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None
ORDINANCE NO. 1205

AN ORDINANCE OF THE CITY OF CYPRESS, CALIFORNIA
AMENDING ORDINANCE NO. 1203 AND SECTIONS 2-1 AND 2-2 OF

THE CYPRESS MUNICIPAL CODE RELATING TO THE CONDUCT OF

CITY COUNCIL MEETINGS
Item No. 6: Approve Plans and Specifications and Award Contracts for Arterial Street Rehabilitation, Project 350
Council Member Marquez commented on this item.

City Council discussion ensued.

A motion was made by Mayor Pro Tem Minikus, and seconded by Council Member Peat, to approve plans and specifications for Arterial Street Rehabilitation, Project 350; and award a contract to R.J. Noble Company for $2,115,100.50, and authorize a contingency of $317,000.50; and approve a task order for construction inspection services and materials testing to Ardurra Group Inc., for $135,778 and authorize a contingency of $20,500.00; and approve a $157,380.00 appropriation increase in the Road Maintenance and Rehabilitation Account (RMRA) fund for the Arterial Street Rehabilitation, Project 350.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Burke, Peat, Minikus and Mallari NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 8: Award Contracts for the Purchase of Arnold Cypress Park Amenities Council Member Marquez commented on this item.

City Council discussion ensued.

A motion was made by Council Member Peat, and seconded by Mayor Pro Tem Minikus, to award a contract to Musco Sports Lighting for $645,581, for the purchase of sports field lighting; and award a contract to AstroTurf for $1,261,882, for the purchase of synthetic turf field materials.

The motion was carried by the following roll call vote:

AYES: 3 COUNCIL MEMBERS: Peat, Minikus and Mallari
NOES: 1 COUNCIL MEMBERS: Marquez
ABSTAIN: 1 COUNCIL MEMBERS: Burke
Item No. 12: Approve Supplemental Appropriations and Increases to Estimated Revenues and Transfers for FY 2022-23
Council Member Marquez commented on this item.

City Council discussion ensued.

A motion was made by Council Member Peat, and seconded by Mayor Pro Tem Minikus, to approve FY 2022-23 supplemental appropriations of $619,530 and increase estimated revenues by $670,930 for the City; and approve a $200,000 transfer to the City Capital Project fund from the RMRA Gas Tax fund for FY 2022-23 arterial rehabilitation project expenditures; and approve 2022-23 supplemental appropriations of $83,700 and increase estimated revenues by $142,800 in the Cypress Recreation and Park District; and approve a $666,653 transfer from the District’s Park Development Fund to the General Fund; and Approve a $666,653 payment to the City’s Infrastructure fund to apply against the outstanding Repayment Agreement and Promissory Note between the City and Park District for the construction of Lexington Park.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Burke, Peat, Minikus and Mallari NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None

ORAL COMMUNICATIONS
Bob Youngsma, Cypress, spoke regarding letter to Event-NewsEnterprise editor from City Attorney and Agenda Item No. 17.

Wanda Youngsma, Cypress, thanked Council Member Peat for meeting with her; spoke regarding City Attorney’s comments during the September 11, 2023 City Council meeting.

Pathi Sellappan, Cypress, spoke regarding code enforcement issue in neighborhood.

Timothy Vink, Cypress, spoke regarding California Voting Rights Act lawsuit.

Brooke Nafarrete, Cypress, spoke regarding California Voting Rights Act lawsuit Jon Peat, Cypress, spoke regarding Agenda Item No. 17, and presentation made last year while serving on the City Council.

COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND

COMMITTEES AND REMARKS
Council Member Marquez:

Will be attending the Santa Ana River Flood Protection Agency Board meeting this week.

Council Member Peat:

Stated the OC Mosquito and Vector Control Board meeting was canceled. Attended Chamber of Commerce meeting. Attended the Strategic Planning workshop. Attended Cypress College Pups and Pints event. Attended Cypress High School’s 50th Anniversary Celebration. Met with a local resident.

Council Member Burke:

Attended the League of California Cities Conference in Sacramento. Commended Council Members for working together while discussing Agenda Item No. 17. Spoke regarding new crosswalk signal installed on Denni Street near Arnold Elementary School.

Mayor Pro Tem Minikus
Participated in meeting with Warland Investments. Will attend upcoming Regional Military Affairs Committee meeting. Attended the Fall Fiesta at St. Irenaeus Catholic Church.

Mayor Hertz-Mallari
Met with Warland Investments. Attended the Fall Fiesta at St. Irenaeus Catholic Church.

Attended the Strategic Planning workshop. Currently working on the CVRA subcommittee and Communication subcommittee. Also currently working on the State of the City presentation.

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
Council Member Marquez requested the City Council add an item to a future agenda to reconsider allowing virtual comments during the second oral communications period.

City Council discussion ensued.

The Assistant City Attorney provided clarification regarding the City Council’s policy to propose an item for future consideration.

CITY MANAGER REMARKS
The City Manager announced a citywide phone system upgrade that will take place on September 26 between 8am-9am. Provided information on the Cypress Community Festival and Cypress Run.

ADJOURNMENT- IN MEMORY OF LOS ANGELES COUNTY SHERIFF DEPUTY

RYAN CLINKUNBROOMER
Mayor Mallari adjourned the Regular Meeting at 9:03 p.m. to an adjourned Regular Meeting, to be held on Monday, October 9, 2023, beginning at 5:30 p.m. in the Executive Board Room.
_______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 4.

FROM: Douglas Dancs, Director of Public Works
DATE: 10/09/2023
SUBJECT: Accept the Lexington Park, Project 225

RECOMMENDATION

1. Accept the Lexington Park, Project 225, in the amount of $10,881,046.71 and approve the final payment of $544,052.34 to Horizons Construction Company International, Inc.; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

DISCUSSION
In October 2020, the City Council awarded a construction contract to Horizons Construction Company International, Inc. (Horizons) for the construction of Lexington Park. The project constructed a new nine-acre park at the southeast corner of Cerritos Avenue and Lexington Drive, which includes two multi-purpose athletic fields (one natural turf and one synthetic turf), a playground area with fabric shade sails, a multi-use sports court, a quarter-mile walking path, restrooms and office space. Park construction began in November 2020 and was completed in March 2022. Project acceptance was delayed due to outstanding claims from subcontractors and vendors with Horizons, all of which have been resolved.

Public Works will release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period.

BUDGET IMPACT
The original estimated cost of bid support, construction, construction management and inspection was $12,913,120.26, and final project costs total $12,499,210.93, as summarized in the attached table. The project was funded by a loan from the City to the District's General Fund which will be repaid as Park Development Fees become available to the District.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Cost Table

PROJECT COST TABLE
Item Description
Original
Amount
Actual
Expenditures Difference
Bid Support
Bid Support $ 24,000.00 $ 23,940.00 $ 60.00
Bid Support Contingency - - -
Sub-total Bid Support $ 24,000.00 $ 23,940.00 $ 60.00
Construction
Construction $ 9,809,661.24 $ 9,809,661.24 $ -
Construction Contingency 1,472,000.00 1,071,385.47 400,614.53 Procurement - EV Chargers 51,499.06 51,494.06 5.00
Procurement - Sports Lighting 288,940.00 288,939.99 0.01 Procurement - Play Equipment 234,711.25 229,704.75 5,006.50 Procurement - Shade Sails 268,088.71 268,088.71 -
Sub-total Construction $ 12,124,900.26 $ 11,719,274.22 $ 405,626.04 Construction Management & Inspection
Inspection $ 636,820.00 $ 636,820.00 $ -
Inspection Contingency 127,400.00 119,176.71 8,223.29
Construction Management & Inspection $ 764,220.00 $ 755,996.71 $ 8,223.29 Total Project Costs $ 12,913,120.26 $ 12,499,210.93 $ 413,909.33 Note: Does not include in-house staff time
Street widening at Lexington/Cerritos was paid for using Traffic Mitigation and Lighting District Funds (approx. $442,000) Project 225
Lexington Park
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 5.

FROM: Douglas Dancs, Director of Public Works
DATE: 10/09/2023
SUBJECT: Accept the Residential Street Resurfacing, Project 314

RECOMMENDATION

1. Accept the Residential Street Resurfacing, Project 314, in the amount of $1,016,823.50 and approve the final payment of $46,203.28 to American Asphalt South, Inc.; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

DISCUSSION
In April, the City Council awarded a construction contract to American Asphalt South, Inc. for the annual Residential Street Resurfacing project. The project resurfaced over 28 lane miles of various residential streets. The work began in July and was completed in August.

Public Works will release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period.

BUDGET IMPACT
The estimated costs for project construction and inspection was $1,186,569.43 and final costs total $1,016,823.50 as summarized in the attached table. Sufficient amounts are budgeted in the City Capital Projects Fund to pay for the project.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Cost Table

PROJECT COST TABLE
Item Description
Original
Amount
Actual
Expenditures Difference
Construction
Construction $ 924,065.50 926,269.43 $ 2,203.93 $
Construction Contingency 116,000.00 - 116,000.00
Sub-total Construction 1,042,269.43 $ 924,065.50 $ 118,203.93 $ Construction Management & Inspection
Inspection $ 92,758.00 131,300.00 $ 38,542.00 $
Inspection Contingency 13,000.00 - 13,000.00
Sub-total Construction 144,300.00 $ 92,758.00 $ 51,542.00 $ Total Project $ 1,016,823.50 1,186,569.43 $ 169,745.93 $ Residential Street Resurfacing
Project 314
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 6.

FROM: Jeff Draper, Director of Recreation and Community Services DATE: 10/09/2023
SUBJECT: Approve Converting a Permanent Part-Time Recreation Specialist to a Full-Time Recreation Coordinator

RECOMMENDATION
Approve converting the permanent part-time Recreation Specialist position to a full-time Recreation Coordinator position.

DISCUSSION
The Recreation and Park District Budget authorizes 12 full-time positions and one permanent part-time position that receives three-quarter benefits. The permanent part-time position, a Recreation Specialist assigned to the Senior Center, is vacant due to a retirement earlier this year. As with all vacant positions, the department reviewed the position and job duties and demand for services prior to deciding to fill the position. That review resulted in a recommendation to convert the part-time position to a full-time Recreation Coordinator assigned to the Senior Center.

The full-time Recreation Coordinator will oversee dining center operations, Meals on Wheels, Senior Grocery program, nutrition taxi and taxi voucher programs, Senior Center special events, the Medicare information and resource fairs, and a variety of community events. In an extraordinarily tight labor market, it will be easier to recruit for a full-time position, and the Recreation Coordinator will provide additional support to the Senior Center, help meet ever-increasing demand, create flexibility and cross-training opportunities, and advance the city's succession plan.

BUDGET IMPACT
Converting the part-time Recreation Specialist to a full-time Recreation Coordinator results in additional annual salary and benefit costs of approximately $21,000. In FY 2023-24, salary savings arising from the part-time Recreation Specialist vacancy are available to fund the additional costs. Future budgets will incorporate the costs associated with the full-time position.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 7.

FROM: Alisha Farnell, City Clerk
DATE: 10/09/2023
SUBJECT: Proclaim the Week of October 8-14, 2023 as Fire Prevention Week

RECOMMENDATION
Proclaim the week of October 8-14, 2023 as Fire Prevention Week.

DISCUSSION
Periodically, the City receives requests to publicly declare, recognize, observe, or promote awareness of a special event. As the City's past practice has established, routine and/or internal proclamation requests are placed on an agenda by the City Clerk for consideration by the City Council. Any new proclamation requests may be added to a future agenda in accordance with City Council policy.

The City Clerk received a routine request from Orange County Fire Authority for the City Council to officially proclaim the week of October 8-14, 2023 as Fire Prevention Week. A proclamation has been prepared for the Mayor’s signature and is attached for consideration.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Proclamation

FIRE PREVENTION WEEK
OCTOBER 8 – 14, 2023
WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are where people are at greatest risk from fire; and WHEREAS, cooking is the leading cause of house fires and injuries in the nation causing nearly half of all home structure fires; and
WHEREAS, more than 3,000 Americans die in fires each year. Working smoke alarms in the home can reduce the risk of dying in a fire by more than half. An average of 358,500 homes experience a structural fire each year. These fires result in 7 deaths every day; and
WHEREAS, more than a third of home fire deaths occur in homes with no smoke alarms. The risk of dying in reported home structure fires is 55 percent lower in homes with working smoke alarms; and
WHEREAS, Orange County residents are responsive to public education and outreach measures and can take personal steps to increase their safety from fire, especially in their homes; and
WHEREAS, the 2023 Fire Prevention Week theme, “Cooking Safety Starts with YOU. Pay attention to fire prevention.” effectively serves to remind us to educate everyone about simple but important actions they can take to keep themselves and those around them safe from cooking fires.

NOW, THEREFORE, the City Council of the City of Cypress does hereby proclaim the week of October 8-14, 2023, as FIRE PREVENTION WEEK throughout the City of Cypress and urges residents to practice safe cooking habits. Stay in the kitchen while cooking, remove items from around the stove that can catch fire, and support the many public safety activities and efforts of the Orange County Fire Authority during Fire Prevention Week 2023.
__________________________________

ANNE MALLARI

MAYOR OF THE CITY OF CYPRESS
Dated: October 9, 2023
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 8.

FROM: Alisha Farnell, City Clerk
DATE: 10/09/2023
SUBJECT: Proclaim the Week of October 22-28, 2023 as Red Ribbon Week

RECOMMENDATION
Proclaim the week of October 22-28, 2023 as Red Ribbon Week.

DISCUSSION
Periodically, the City receives requests to publicly declare, recognize, observe, or promote awareness of a special event. As the City's past practice has established, routine and/or internal proclamation requests are placed on an agenda by the City Clerk for City Council consideration. Any new proclamation requests may be added to a future agenda in accordance with City Council policy.

The City Clerk received a routine request from the Police Department for the City Council to officially proclaim the week of October 22-28, 2023 as Red Ribbon Week. A proclamation has been prepared for the Mayor’s signature and is attached for consideration.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Proclamation

RED RIBBON WEEK
OCTOBER 22 - 28, 2023
WHEREAS, alcohol and drug abuse affect individuals, families, and communities across the nation; and
WHEREAS it is imperative that visible, unified efforts by community members be launched to prevent drug abuse; and
WHEREAS Red Ribbon Week offers citizens the opportunity to demonstrate their commitment to drug-free lifestyles; and
WHEREAS Orange County has celebrated Red Ribbon Week since 1987; and WHEREAS, community members show their support and commitment to a drugfree lifestyle by planning and participating in substance abuse awareness, public education programs, essay contests, etc.; and
WHEREAS, the Red Ribbon Campaign will be celebrated in the City of Cypress during RED RIBBON WEEK, October 22 – 28, 2023; and
WHEREAS, businesses, government, law enforcement, schools, religious institutions, service organizations, health care providers, military, sports teams, senior citizens, youth, and individuals will demonstrate their commitment to drug-free, healthy lifestyles by wearing and displaying red ribbons during this week-long campaign; and WHEREAS, the community of Cypress further commits its resources to ensure the success of the RED RIBBON CAMPAIGN.

NOW, THEREFORE, LET IT BE PROCLAIMED, that the City Council of the City of Cypress does hereby support October 22 – 28, 2023, as RED RIBBON WEEK, and encourages its citizens to participate in drug prevention and education activities, making a visible statement that we are firmly committed to a drug-free community.

BE IT FURTHER PROCLAIMED, that the City Council of the City of Cypress encourages all citizens to “SEND A MESSAGE. STAY DRUG FREE.” _________________________________
Anne Mallari

MAYOR OF THE CITY OF CYPRESS
Dated: October 9, 2023
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 9.

FROM: Peter Grant, City Manager
DATE: 10/09/2023
SUBJECT: Adopt the Strategic Plan and Six Month Objectives

RECOMMENDATION
Adopt the Strategic Plan and six month objectives.

DISCUSSION
The City Council establishes major City goals and objectives through its strategic planning process and the Strategic Plan is the primary tool by which the City Council improves services and preserves Cypress' high quality of life. It guides budget development and is the foundation by which the City manages program objectives, implementation and accountability.

The City Council met on September 14 to review the Strategic Plan, develop new six month objectives, and discuss the City's strengths and accomplishments during the past six months. The Strategic Plan and six-month objectives are attached.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Strategic Plan & Accomplishments
Six-Month Objectives
1 www.knightleadershipsolutions.com 714-920-6171
City of Cypress
Strategic Planning Retreat
September 14, 2023
Follow-up Report
Facilitated by: Marie Knight, Owner of Knight Leadership Solutions

CITY OF CYPRESS VISION STATEMENT
Cypress is a safe and welcoming community delivering excellent services for our residents, neighborhoods, and businesses

CITY OF CYPRESS MISSION STATEMENT
The City of Cypress, guided by our core values, will utilize our resources in concert with community partners to provide an exceptional city to live, work, and play

CORE VALUES
The City of Cypress Core Values
● Integrity
● Accountability
● Transparency/Fiscal Prudence
● Teamwork
● Responsiveness to the Community
THREE-YEAR GOALS 2023-2026 (not in priority order)
● Maintain infrastructure and facilities
● Maintain financial stability and promote economic activity ● Enhance and maintain public safety
● Maintain high quality and high value services for the community ● Enhance recreation facilities and programs
2 www.knightleadershipsolutions.com 714-920-6171
Retreat:

Attendees:

City Council:

Mayor Anne Hertz-Mallari
Council Member David Burke
Council Member Frances Marquez
Council Member Bonnie Peat
City Staff:

City Manager Peter Grant
City Clerk Alisha Farnell
Finance and Administrative Services Director Matt Burton Planning Director Alicia Velasco
Police Chief Mark Lauderback
Public Works Director Doug Dancs
Recreation and Community Services Director Jeff Draper
Facilitator:

Marie Knight, Owner of Knight Leadership Solutions
Accomplishments/Achievements in the last six months:
- Design and approval of Arnold Cypress Park rehabilitation - Created a new policy for Council Members to add items to City Council meeting agenda that reached a middle ground
- Had joint City Council meetings with City Commissions - Launched Police Citizens Academy
- Purchased property to expand Baroldi/Sycamore Park
- Pension Trust assets on track to fully offset unfunded pension liabilities by 2032 - Opening of The Square and Trader Joe’s
- Facilitated the relocation of Cypress Girls Softball to Walker Jr. High - Successful summer season
- Successful Commissioner recognition event
- Acquired new showmobile
- Continued progress on The Square mixed-use development - Rolled out new online budget book
3 www.knightleadershipsolutions.com 714-920-6171
- Approved four-year labor agreement with the Police Management Association - Earned the Government Finance Officers Association Award for financial reporting for the 37th consecutive year
- Implemented new phone system
- Received a $90,000 DUI enforcement grant
- Held a good pension workshop
- Adopted balanced Budget and Seven-Year CIP
- Acquisition of property adjacent to Myra Ave. stormwater pump station #1 - City facilitated a safe return to school

C I T Y O F C Y P R E S S

SIX -MO N T H ST RATEGIC OBJ E CTIVES
O c t o b e r 2 0 2 3 – M a r c h 2 0 2 4
A
THREE-YEAR GOAL: MAINTAIN INFRASTRUCTURE AND FACILITIES

WHEN WHO WHAT STATUS COMMENTS
DONE
ON

TARGET REVISED

1. At the November
13, 2023 City Council
meeting
Public Works
Director and
Recreation &
Community Services
Director
Recommend a construction contract for the Arnold
Cypress Park rehabilitation to the City Council.

2. By February 1,
2024
Public Works
Director
Issue Request for Proposals/Qualifications for the design of Myra Avenue pump station No. 1.

3. By March 1, 2024 Public Works
Director
Recommend a plan for the installation of audio pedestrian accessible crosswalk signals to the City Manager.

C I T Y O F C Y P R E S S

SIX -MO N T H ST RATEGIC OBJ E CTIVES
O c t o b e r 2 0 2 3 – M a r c h 2 0 2 4
B

MAINTAIN FINANCIAL STABILITY AND PROMOTE ECONOMIC ACTIVITY

WHEN WHO WHAT STATUS COMMENTS
DONE
ON

TARGET REVISED

1. At the February 26,
2024 City Council
meeting
Finance Director Recommend options for Pension Trust assets to fully offset CalPERS unfunded actuarial pension liabilities by 2030 to the City Council.

2. At the January 22,
2024 City Council
meeting
Planning Director Recommend an agreement for the Housing Element Implementation public outreach plan to the City Council.

3. At the January 22,
2024 City Council
meeting
Planning Director Recommend the second phase of disposition of 5732 Lincoln Ave. to the City Council.

4. At the February 26,
2024 City Council
workshop
Planning Director Present the Cypress Business Park Specific Plan modernization plan to the City Council.

C I T Y O F C Y P R E S S

SIX -MO N T H ST RATEGIC OBJ E CTIVES
O c t o b e r 2 0 2 3 – M a r c h 2 0 2 4
C
THREE-YEAR GOAL: ENHANCE AND MAINTAIN PUBLIC SAFETY

WHEN WHO WHAT STATUS COMMENTS
DONE
ON

TARGET REVISED

1. By March 15, 2024 Police Chief and HR,
working with the
Police Management
Association and
Police Officers’
Association
Update the Police department’s personnel evaluation
system.

2. At the November 13,
2023 City Council
meeting
Police Chief, Finance
Director and IT
Recommend the replacement of the Police Department’s
in-car camera system, including automated license plate reader technology to the City Council.

3. By February 28,
2024
Police Chief Provide Emergency Operations Center training to city staff.

4. By December 31,
2023
Police Chief, Finance
Director and IT
Recommend specifications and a funding plan for Police
department body-worn cameras to the City Manager.

C I T Y O F C Y P R E S S

SIX -MO N T H ST RATEGIC OBJ E CTIVES
O c t o b e r 2 0 2 3 – M a r c h 2 0 2 4
D
THREE-YEAR GOAL: ENHANCE RECREATION FACILITIES AND PROGRAMS

WHEN WHO WHAT STATUS COMMENTS
DONE
ON

TARGET REVISED

1. At the November 13,
2023 City Council
meeting
Public Works Director,
Recreation &
Community Services
Director, and Police
Chief
Recommend Oak Knoll Park security upgrades to the
City Council.

2. By December 15,
2023
Recreation &
Community Services
Director and Public
Works Director
Hold the Arnold Cypress Park reconstruction
groundbreaking ceremony.

3. At the January 22,
2024 City Council
workshop
Recreation &
Community Services
Director
Present options to increase capacity for high demand
summer programs to the City Council.

4. At the January 22,
2024 City Council
workshop
Recreation &
Community Services
Director and City
Attorney
Recommend updated park regulations to the City
Council.

C I T Y O F C Y P R E S S

SIX -MO N T H ST RATEGIC OBJ E CTIVES
O c t o b e r 2 0 2 3 – M a r c h 2 0 2 4
E
THREE-YEAR GOAL: MAINTAIN HIGH QUALITY AND HIGH VALUE SERVICES FOR THE COMMUNITY

WHEN WHO WHAT STATUS COMMENTS
DONE
ON

TARGET REVISED

1. At the November 13,
2023 City Council
meeting
City Clerk and IT Recommend a contract for agenda management and video streaming services system to the City Council.

2. At the October 23,
2023 City Council
meeting
City Manager Recommend establishing an ad hoc subcommittee to identify best practices for bidding and awarding the solid waste franchise to the City Council.

3. At the January 8,
2024 City Council
workshop
City Manager and City
Clerk
Present a strategic communications work plan, including review of the City’s logos and branding to the City
Council.

4. Ongoing City Manager and City
Attorney, working with
the City Council
Assess and respond to the California Voting Rights Act
lawsuit and potentially consider changes to the City’s
system for electing Council Members.

Cypress City CouncilOctober 9, 2023

Cypress City Council
October 9, 2023