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AMENDED AGENDA
REGULAR MEETING
CYPRESS CITY COUNCIL
January 8, 2024
5:00 P.M. - Closed Session
6:00 P.M. - General Session
www.cypressca.org
5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.
AGENDA AMENDMENT
Agenda Item No. 1 - Submitted public comment attached to report.
CALL TO ORDER
5:00 P.M.
Executive Board Room
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez
ORAL COMMUNICATIONS ON CLOSED SESSION / WORKSHOP ITEMS
(Limited to 30 minutes - three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on Closed Session/Workshop items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Southwest Voter Registration Education Project v. City of Cypress Case No. 30-2022-01270865-CU-CR-CJC
Orange County Superior Court
RECONVENE
6:00 P.M.
Council Chambers
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez
INVOCATION
Cypress Neighborhood Church
PLEDGE OF ALLEGIANCE
REPORT OF CLOSED SESSION / WORKSHOP
City Manager/City Attorney
ORAL COMMUNICATIONS ON AGENDA ITEMS
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Members voting no or abstaining on a Consent Calendar item may do so without removing the item from the Consent Calendar.
1. Receive and File Public Comments Submitted for the January 8, 2024 City Council Meeting Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Receive and file submitted public comments.
2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
3. Approve Minutes - Meetings of November 13, November 20 and November 27, 2023 Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Approve as submitted.
4. Approve Agreements for Video Streaming, Closed Captioning and Agenda Management Software Services Prepared by:
Alisha Farnell, City Clerk
Recommendation:
1. Approve an agreement with Destiny Software, Inc. for agenda management software and support; and
2. Approve an agreement and order with Granicus Inc. for video streaming, archiving, and closed captioning services.
5. Approve an Agreement for Education, Outreach and Communications for the Housing Element Implementation Ballot Measure Prepared by:
Alicia Velasco, Planning Director
Recommendation:
Approve an agreement with TeamCivx for $104,000 to provide eduction, outreach, and communications for the Housing Element implementation ballot measure.
6. Approve Contract Services Agreements for On-Call Sanitary Sewer and Storm Drain Design Services Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Approve agreements for on-call sanitary sewer and storm drain design services with AKM Consulting Engineers (AKM) and West & Associates Engineering, Inc.
7. Approve Additional Construction Contingency for the Community Center HVAC, Project 289 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Approve an additional construction contingency of $71,000 to Bon Air, Inc., for the Community Center Heating, Ventilation, and Air Conditioning (HVAC), Project 289.
8. Award Contract for Oak Knoll Park Security Improvements, Project 331 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Award a contract to Blue Violet Networks for $199,990.81, and authorize a contingency of $26,500, for Oak Knoll Park Security Improvements.
9. Award Contracts for Oak Knoll Park Sports Field Lighting Replacement, Project 361 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Award a contract to Musco Sports Lighting for $345,575, for the purchase of sports field lighting equipment and materials; and
2. Award a contract to R&M Electrical Contracting, for $148,115, for the installation of sports field lighting, and authorize a contingency of $22,000.
10. Receive and File the Cypress Recreation and Community Services Foundation Annual Report Prepared by:
Jeff Draper, Director of Recreation and Community Services Recommendation:
Receive and file the Recreation and Community Services Foundation Annual Report for the Fiscal Year ended June 30, 2023.
11. Accept a Three-Year State of California Tobacco Grant for a Tobacco Retailer Compliance Program Prepared by:
Mark Lauderback, Chief of Police
Recommendation:
Adopt a Resolution accepting a $128,958 State of California Tobacco Grant for a Three-Year Tobacco Retailer Compliance Program.
12. Accept an Officer Wellness and Mental Health Grant from the Board of State and Community Corrections for the Purchase of Equipment for the Police Department Gym Prepared by:
Mark Lauderback, Chief of Police
Recommendation:
1. Accept the award of $37,210 for an Officer Wellness and Mental Health grant from the Board of State and Community Corrections; and
2. Increase estimated revenues by $37,210 in the General Fund Grants Fund; and
3. Appropriate $11,613 in the General Fund Grants Fund; and
4. Appropriate $25,597 in the City's Capital Replacement Fund; and
5. Authorize the transfer of $25,597 from the General Fund Grants Fund to the City's Capital Replacement Fund.
13. Receive and File the Investment Reports for the Months Ended October 31, 2023 and November 30, 2023 Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Receive and file the attached investment reports.
NEW BUSINESS
14. Approve City Council Appointments to Organizations and Committees Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Approve appointments to organizations and committees.
15. Approve an Agreement to Settle the Lawsuit Challenging the City's At-Large Method of Electing Council Members Prepared by:
Fred Galante, City Attorney
Recommendation:
Approve an agreement with Malini Nagpal, Kathryn Shapiro, and Southwest Voter Registration Education Project to resolve the California Voting Rights Act action by requesting the Court to enter a judgment requiring the City, pursuant to procedures set forth in Elections Code § 10010, to change from an at-large system of electing five Council Members to a system of by-district elections for five Council Members as described in subsection (a) of Exhibit 1 of the agreement beginning with the November 2024 City Council election.
16. Approve a Resolution of Intention Regarding Transition to By-District City Council Elections Prepared by:
Alisha Farnell, City Clerk
Recommendation:
1. Approve a Resolution of intention regarding transition to by-district elections; and
2. Adjust the start time for Regular City Council meeting general sessions that feature a public hearing related to the adoption of by-district elections to 5pm and ensure the public hearings begin promptly at 6pm.
17. Approve an Agreement for Services to Establish City Council Electoral Districts and a Task Order for Community Outreach Services Prepared by:
Peter Grant, City Manager
Recommendation:
1. Approve an agreement with National Demographics Corporation, not to exceed $50,000, related to establishing City Council electoral districts including providing a project website, online and paper mapping tools for the public, and in-person participating at all public hearings; and
2. Approve a task order with Communications LAB, not to exceed $20,000, for by-district election communications and outreach; and
3. Appropriate $70,000 in the General Fund.
ITEMS REMOVED FROM CONSENT CALENDAR
ORAL COMMUNICATIONS
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES AND REMARKS
COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
CITY MANAGER REMARKS
ADJOURNMENT - IN MEMORY OF CYPRESS POLICE CHAPLAIN DR. JERRY SHUMARD The next meeting will be an adjourned Regular Meeting, to be held on Monday, January 22, 2024, beginning at 5:30 p.m. in the Executive Board Room.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 5th day of January, 2024. ________________________________
Alisha Farnell, City Clerk
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PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:
1. Attend In-Person.
First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.
2. Attend Virtually via Webinar.
Follow this link:
https://attendee.gotowebinar.com/register/9182237544138617688 . Advanced registration is recommended.
The public may address the City Council virtually during Oral Communications on Agenda Items and Public Hearings. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise
= Unmute
3. Submit Public Comments Prior to the Meeting.
The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item.
4. Watch the Meeting.
The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive
.
5. Listen to the Meeting.
Listen-only teleconferencing is available by calling (562) 247-8422 and entering Access Code 227-900-209. No registration or audio pin is necessary.
INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.