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AGENDA
REGULAR MEETING
CYPRESS CITY COUNCIL
March 25, 2024
5:00 P.M. - Closed Session/Workshop
6:00 P.M. - General Session
www.cypressca.org
5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.
CALL TO ORDER
5:00 P.M.
Executive Board Room
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez
ORAL COMMUNICATIONS ON CLOSED SESSION / WORKSHOP ITEMS
(Limited to 30 minutes - three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on Closed Session/Workshop items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
WORKSHOP SESSION
Review of Fiscal Strategies, Reserves, Pension Liabilities and Pension Trust
RECONVENE
6:00 P.M.
Council Chambers
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez
INVOCATION
SeaCoast Grace Church
PLEDGE OF ALLEGIANCE
REPORT OF CLOSED SESSION / WORKSHOP
City Manager/City Attorney
PRESENTATIONS
Introduction of New City Employees
ORAL COMMUNICATIONS ON AGENDA ITEMS
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Members voting no or abstaining on a Consent Calendar item may do so without removing the item from the Consent Calendar.
1. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
2. Second Reading and Adoption of an Ordinance Amending Park Regulations Prepared by:
Jeff Draper, Director of Recreation and Community Services Recommendation:
Approve the second reading and adopt an Ordinance, by title only and waive further reading, amending Section 17-72 of Chapter 17 of the Municipal Code regarding park regulations.
3. Award Contracts for Community Center Roof Replacement, Project 329 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Award a contract to Rite-Way Roofing Corporation for $520,593.53, and authorize a contingency of $52,000; and
2. Approve a Task Order for Construction Inspection Services to Ardurra Group Inc., for $46,120, and authorize a contingency of $4,600.
4. Award Contract for Traffic Signal System Software and Components, Project 352 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Award a contract to SWARCO McCain, Inc. for $998,760.61, for the purchase of Traffic Signal System Software and Components.
5. Award Contract for Veterans Park Pavilion Reconstruction, Project 368 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Award a contract to MDJ Management, LLC., for $171,994.78, and authorize a contingency of $25,800; and
2. Approve a $197,795 appropriation increase in the Recreation and Park District General Fund for the Veterans Park Picnic Pavilion Reconstruction, Project 368.
6. Approve an Amendment to the On-Call Stormwater/Fats Oils and Grease Inspection Services Contract Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Approve an Amendment to the with Charles Abbott Associates for On-Call Stormwater/Fats Oils and Grease Inspection Services; and
2. Appropriate $18,000 to the Strom Drain Fund and $2,000 to the Sewer Fund.
7. Receive and File the 2023 General Plan Annual Progress Report on the Implementation of the Housing Element Prepared by:
Alicia Velasco, Planning Director
Recommendation:
Receive and file the 2023 General Plan Annual Progress Report on the implementation of the Housing Element.
8. Approve the Education, Outreach, and Communications Program for the Housing Element Implementation Ballot Measure Prepared by:
Alicia Velasco, Planning Director
Recommendation:
Approve the education, outreach, and communications program for the Housing Element implementation ballot measure.
9. Approve a Task Order for an Environmental Impact Report for a Vesting Tentative Tract Map at Los Alamitos Race Course Prepared by:
Alicia Velasco, Planning Director
Recommendation:
Approve a task order with LSA for the preparation of an Environmental Impact Report for $212,000 and a contingency of $21,000.
10. Adopt a Resolution Amending Hourly Pay Ranges for Temporary Part-Time and Seasonal Employees Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Adopt a Resolution amending hourly pay ranges for temporary part-time and seasonal employees.
11. Establish Pension Trust Goals and Funding Plan
Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
1. Establish a goal and funding plan for Pension Trust assets to fully offset unfunded CalPERS pension liabilities by 2030; and
2. Authorize investments in the attached PARS Moderate portfolio; and
3. Approve a one-time transfer of $2.5 million from the City's General Fund assigned fund balance for the Pandemic Recovery Plan to the Employee Benefits Fund for investment in the Pension Trust; and
4. Approve a one-time transfer of $2 million from the City's Infrastructure Bank to the Employee Benefits Fund for investment in the Pension Trust.
12. Receive and File the Investment Report for the Month Ended February 29, 2024 Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Receive and file the attached investment report.
13. Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of February 10, 2024 through March 8, 2024.
Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Receive and file the attached payment register summarized below for the period of February 10, 2024 through March 8, 2024:
Electronic Funds Transfers 14545 through 14778
Warrants 64532 through 64697
Payroll Transfers W1523 through W1524
NEW BUSINESS
14. Approve a Service Agreement for Electronic Filing of Campaign Disclosure Statements, Statements of Economic Interest (Form 700), and Ethics Training Module Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Approve an agreement with NetFile, Inc. in an amount not to exceed $7,000 annually for electronic filing systems for campaign disclosure statements, statements of economic interest (Form 700), and an ethics training module.
15. Approve a Purchase and Sale Agreement for City-Owned Property at 5732 Lincoln Avenue Prepared by:
Alicia Velasco, Planning Director
Recommendation:
1. Adopt a Resolution approving a Purchase and Sale Agreement for City-owned property at 5732 Lincoln Avenue to Olson Urban Housing, LLC; and
2. Authorize the City Manager to sign and finalize documents associated with the sale; and
3. Find the project exempt from California Environmental Quality Act requirements.
16. Review, Potentially Revise, and Adopt the City Council's Civility, Conduct, Ethics and Governance Policy Prepared by:
Peter Grant, City Manager
Recommendation:
1. Review, Potentially Revise, and Adopt the City Council's Civility, Conduct, Ethics, and Governance Policy; and
2. Require each Council Member to sign the Civility, Conduct, Ethics, and Governance Policy and Code of Ethics by April 5, 2024.
ITEMS REMOVED FROM CONSENT CALENDAR
ORAL COMMUNICATIONS
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES AND REMARKS
COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
CITY MANAGER REMARKS
ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, April 22, 2024, beginning at 5:30 p.m. in the Executive Board Room.
Council Members and the public should promptly exit the Council Chambers and proceed through the Civic Center to the parking lot.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 21st day of March, 2024. ________________________________
Alisha Farnell, City Clerk
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PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:
1. Attend In-Person.
First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.
2. Attend Virtually via Webinar.
Follow this link:
https://attendee.gotowebinar.com/register/801936940326430047 . Advanced registration is recommended.
The public may address the City Council virtually during Oral Communications on Agenda Items and Public Hearings. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise
= Unmute
3. Submit Public Comments Prior to the Meeting.
The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the City Council agenda as a Consent Calendar item.
4. Watch the Meeting.
The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive
.
5. Listen to the Meeting.
Listen-only teleconferencing is available by calling (415) 655-0052 and entering Access Code 213-325-215. No registration or audio pin is necessary.
INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.