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AMENDED AGENDA
REGULAR MEETING
CYPRESS CITY COUNCIL
June 24, 2024
5:30 P.M. - Closed Session/Workshop
6:00 P.M. - General Session
www.cypressca.org
5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.
AGENDA AMENDMENT
Agenda Item No. 19 - Additional response letters to the project attached to report.
CALL TO ORDER
5:30 P.M.
Executive Board Room
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez
ORAL COMMUNICATIONS ON CLOSED SESSION / WORKSHOP ITEMS
(Limited to 30 minutes - three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on Closed Session/Workshop items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code Section 54957.6
Agency Negotiators: City Manager and Director of Finance and Administrative Services Employee Groups: Cypress Employees' Association
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Fortis LLP v. Frances Marquez, City of Cypress
Case No. 30-2022-01277792-CU-WM-CJC
Orange County Superior Court
RECONVENE
6:00 P.M.
Council Chambers
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez
INVOCATION
First Baptist Church of Cypress
PLEDGE OF ALLEGIANCE
REPORT OF CLOSED SESSION / WORKSHOP
City Manager/City Attorney
PRESENTATIONS
Recognition of Outgoing Commissioners and Oath of Office for Incoming Commissioners Veteran Recognition Presentation
Introduction of New City Employees
Housing Element Implementation Ballot Measure Education, Outreach and Communication
ORAL COMMUNICATIONS ON AGENDA ITEMS
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Members voting no or abstaining on a Consent Calendar item may do so without removing the item from the Consent Calendar.
1. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
2. Receive an Update on the Strategic Plan Six-Month Objectives Prepared by:
Peter Grant, City Manager
Recommendation:
Receive an update on the Strategic Plan six-month objectives.
3. Appoint a Commissioner to Fill an Unscheduled Vacancy on the Senior Citizens Commission Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Appoint Claudia Nessary to the Senior Citizens Commission to fill an unscheduled vacancy with a partial-term ending June 30, 2026.
4. Adopt Resolutions to Hold a General Municipal Election on November 5, 2024 Prepared by:
Alisha Farnell, City Clerk
Recommendation:
1. Adopt a Resolution calling a General Municipal Election on Tuesday, November 5, 2024, for the election of certain officers as required by the City Charter; and
2. Adopt a Resolution requesting the Board of Supervisors of the County of Orange to consolidate a General Municipal Election to be held on Tuesday, November 5, 2024, with the Statewide General Election to be held on the same date pursuant to Elections Code §10403; and
3. Adopt a Resolution adopting regulations for candidates for elective office pertaining to candidates statements submitted to the voters at an election to be held on Tuesday, November 5, 2024.
5. Approve the First Reading of an Ordinance Approving Electronic and Paper Methods of Filing Campaign Finance Disclosure Statements.
Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Approve the first reading an Ordinance relating to campaign finance reporting and approving electronic and paper methods of filing campaign finance disclosure statements.
6. Accept Organic Recycling Local Assistance Grant
Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept a CalRecycle Organic Recycling Local Assistance Grant; and
2. Increase FY 2023-24 estimated revenues by $137,092 in the General Fund.
7. Accept the Shade Structure Replacement at Eucalyptus Park, Project 364 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept the Shade Structure Replacement at Eucalyptus Park, Project 364, in the amount of $79,279 and approve the final payment of $3,963.95 to R.E. Schultz Construction, Inc., and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
8. Approve the Measure M2 Program Eligibility Submittal Package for Fiscal Year 2024-25 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Approve the Measure M2 program eligibility submittal package for Fiscal Year 2024-25.
9. Approve Contract Services Agreement and Task Order for On-Call Construction Management and Inspection Services Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Approve contract services agreement for on-call construction management and inspection services with FCG Consultants, Inc., and
2. Approve a Task Order to FCG Consultants, Inc. for an amount not to exceed $100,000 to perform public works construction management and inspection services for the period of July 1, 2024 through June 30, 2025.
10. Approve Task Order for Sewer System Management Plan Update and Audit Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Approve a Task Order for the preparation of the Sewer System Management Plan update and audit to AKM Consulting Engineers for $119,184.
11. Approve Task Order for City Traffic Engineer Services Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Approve a Task Order for an amount not to exceed $163,000 to Linscott, Law & Greenspan Engineers (LLG) to provide FY 2024-25 City Traffic Engineer Services.
12. Approve Plans and Specifications and Award Contract for Tree Planting, Project 358 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Approve plans and specifications for the FY 2023-24 Tree Planting, Project 358; and
2. Award a contract to Master Landscape & Maintenance, Inc. for $61,309 and authorize a contingency of $9,200.
13. Approve Contract Services Agreement for HVAC Maintenance and Repair Services Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Approve a two-year contract to Control Air Enterprises, LLC for Heating, Ventilation, and Air Conditioning (HVAC) maintenance and repair services for $41,951 annually.
14. Approve Contract Services Agreements for Custodial Services Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Approve a two-year contract for custodial services at City facilities to United Maintenance Systems for an annual amount of $103,380; and
2. Approve a two-year contract for custodial services at Recreation and Park facilities to United Maintenance Systems for an annual amount of $103,800; and
3. Approve a two-year contract for custodial services for Recreation and Park restrooms to United Maintenance Systems for an annual amount of $89,040.
15. Approve the Purchase of Youth Sports Uniforms
Prepared by:
Jeff Draper, Director of Recreation and Community Services Recommendation:
Approve a one-year agreement for the purchase of youth sports uniforms with Manhattan Stitching Company for an amount not to exceed $10,291.
16. Receive and File the Investment Report for the Month Ended May 31, 2024 Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Receive and file the attached investment report.
17. Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of May 11, 2024 through June 7, 2024 Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Receive and file the attached payment register summarized below for the period of May 11, 2024 through June 7, 2024:
Electronic Funds Transfers 15120 through 15299
Warrants 65248 through 65424
Payroll Transfers W1529 through W1530
PUBLIC HEARINGS
(Three minutes per speaker)
The public may address the City Council on public hearing items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first.
Council Members should disclose communications with anyone relevant to a Public Hearing item.
18. Renew the Cypress Corporate Center Landscape Maintenance District No. 1 for FY 2024-25 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Adopt a Resolution renewing Cypress Corporate Center Landscape Maintenance District No. 1 for FY 2024-25, pursuant to the Landscaping and Lighting Act of 1972.
19. Approve a Conditional Use Permit, a Conditional Use Permit Amendment, and Tentative Parcel Map for a Charter School at 4321 Cerritos Avenue Prepared by:
Alicia Velasco, Planning Director
Recommendation:
1. Adopt a Resolution amending Conditional Use Permit No. 86-11; and
2. Adopt a Resolution approving Conditional Use Permit No. 2024-01; and
3. Adopt a Resolution approving Tentative Parcel Map No. 2023-134; and
4. Confirm actions are exempt from California Environmental Quality Requirements.
NEW BUSINESS
None.
ITEMS REMOVED FROM CONSENT CALENDAR
ORAL COMMUNICATIONS
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES AND REMARKS
COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
CITY MANAGER REMARKS
ADJOURNMENT
The next meeting will be an adjourned Regular Meeting, to be held on Monday, July 8, 2024, beginning at 5:30 p.m. in the Executive Board Room.
Council Members and the public should promptly exit the Council Chambers and proceed through the Civic Center to the parking lot.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 20th day of June, 2024. ________________________________
Alisha Farnell, City Clerk
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PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:
1. Attend In-Person.
First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.
2. Attend Virtually via Webinar.
Follow this link:
https://attendee.gotowebinar.com/register/7631196076950940501 . Advanced registration is recommended.
The public may address the City Council virtually during Oral Communications on Agenda Items and Public Hearings. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise
= Unmute
3. Submit Public Comments Prior to the Meeting.
The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the meeting record.
4. Watch the Meeting.
The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive
.
5. Listen to the Meeting.
Listen-only teleconferencing is available by calling (562) 247-8422 and entering Access Code 332-287-088. No registration or audio pin is necessary.
INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.