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AMENDED AGENDA
REGULAR MEETING
CYPRESS CITY COUNCIL
August 26, 2024
5:00 P.M. - Workshop/Closed Session
6:00 P.M. - General Session
www.cypressca.org
5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.
AGENDA AMENDMENT
Closed Session item added to agenda:
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION, Pursuant to Government Code Section 54956.9(d)(1), Fortis LLP v. Frances Marquez, City of Cypress, Case No. 30-2022-01277792-CU-WM-CJC, Orange County Superior Court.
CALL TO ORDER
5:00 P.M.
Executive Board Room
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez
ORAL COMMUNICATIONS ON CLOSED SESSION / WORKSHOP ITEMS
(Limited to 30 minutes - three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on Closed Session/Workshop items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
WORKSHOP SESSION
Options for Incentivizing Maintenance and Improvements to Privately-Owned Walls Along Arterial Streets
CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to Paragraph (4) of Subdivision (d) of Government Code Section 54956.9 Number of Cases: One Case
Potential Defendant: City of Seal Beach
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Fortis LLP v. Frances Marquez, City of Cypress
Case No. 30-2022-01277792-CU-WM-CJC
Orange County Superior Court
RECONVENE
6:00 P.M.
Council Chambers
ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez
INVOCATION
Bethany Lutheran Church
PLEDGE OF ALLEGIANCE
REPORT OF CLOSED SESSION / WORKSHOP
City Manager/City Attorney
ORAL COMMUNICATIONS ON AGENDA ITEMS
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Members voting no or abstaining on a Consent Calendar item may do so without removing the item from the Consent Calendar.
1. Approve Minutes - Meetings of June 10 and June 24, 2024 Prepared by:
Alisha Farnell, City Clerk
Recommendation:
Approve as submitted.
2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading
3. Receive an Update on the Strategic Plan Six-Month Objectives Prepared by:
Peter Grant, City Manager
Recommendation:
Receive an update on the Strategic Plan six-month objectives.
4. Accept the Cerritos Avenue Frontage Landscape Improvements, Project 320 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept the Cerritos Avenue Frontage Landscape Improvements, Project 320, in the amount of $230,084 and approve the final retention payment of $14,354.20 to Marina Landscape, Inc.; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
5. Accept the LED Street Name Sign Upgrades, Project 338 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Accept the LED Street Name Sign Upgrades, Project 338, in the amount of $204,708 and approve the final payment of $10,235.39 to Macadee Electrical Construction; and
2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.
6. Approve Plans and Specifications and Award Contracts for Orange Avenue Rehabilitation, Project 315 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Approve Plans and Specifications for Orange Avenue Rehabilitation, Project 315; and
2. Award a contract to Hardy & Harper, Inc. for $617,000 and authorize a contingency of $92,550; and
3. Approve a Task Order for Construction Inspection Services and Materials Testing to FCG Consultants, Inc., for $48,688.92 and authorize a contingency of $7,300.
7. Approve Plans and Specifications and Award Contracts for Arterial Street Rehabilitation, Project 377 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
1. Approve Plans and Specifications for Arterial Street Rehabilitation, Project 377; and
2. Award a contract to All American Asphalt for $2,496,688 and authorize a contingency of $374,500; and
3. Approve a Task Order for Construction Inspection Services and Materials Testing to FCG Consultants, Inc., for $97,101 and authorize a contingency of $14,565
4. Approve a Cooperative Agreement with the City of Buena Park to share the cost of asphalt overlay improvements on Valley View Street; and
5. Approve a $155,000 increase in Estimated Revenues in the RMRA Gas Tax Fund for estimated reimbursements from the City of Buena Park.
8. Award Contract for Traffic Signal System Software and Components - Phase Two, Project 352 Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Award a contract to SWARCO McCain, Inc. for $939,432.38, for the purchase of Traffic Signal System Software and Components – Phase Two.
9. Approve a Lease with the County of Orange Public Libraries System for the City-Owned Building at 5331 Orange Avenue Prepared by:
Doug Dancs, Director of Public Works
Recommendation:
Approve a 10-year lease with the County of Orange Public Libraries System for the City-owned building at 5331 Orange Avenue.
10. Approve a Renewal Agreement for Fiber Internet Services Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Approve a three-year renewal agreement for fiber internet services with Spectrum Enterprise for $41,364.
11. Approve Task Orders for Communications Support and Marketing Prepared by:
Peter Grant, City Manager
Recommendation:
1. Approve a Task Order to Communications LAB for $120,000 for City Communications Support and Marketing Services for FY 2024-25; and
2. Approve a Task Order to Communications LAB for $60,000 for Recreation and Park District Communications Support and Marketing Services for FY 2024-25.
12. Award On-Call Contract for Police Department Pre-Employment Background Investigation Services Prepared by:
Mark Lauderback, Chief of Police
Recommendation:
Award an on-call contract for Police Department pre-employment background investigations services to JL Group.
13. Receive and File the Investment Reports for the Months Ended June 30, 2024 and July 31, 2024.
Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Receive and file the attached investment reports.
14. Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of June 8, 2024 through August 9, 2024 Prepared by:
Matt Burton, Director of Finance and Administrative Services Recommendation:
Receive and file the attached payment register summarized below for the period of June 8, 2024 through August 9, 2024:
Electronic Funds Transfers 15300 through 15546
Warrants 65425 through 65865
Payroll Transfers W1531 through W1535
NEW BUSINESS
15. Receive an Update on the Police Department Strategic Plan Prepared by:
Mark Lauderback, Chief of Police
Recommendation:
Receive an update on the Police Department Strategic Plan.
ITEMS REMOVED FROM CONSENT CALENDAR
ORAL COMMUNICATIONS
(Three minutes per speaker. The City Council may adjust the time allotted per speaker.) The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES AND REMARKS
COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
CITY MANAGER REMARKS
ADJOURNMENT - IN MEMORY OF CYPRESS RESIDENT ROBERTA O'TOOLE The next meeting will be an adjourned Regular Meeting, to be held on Monday, September 9, 2024, beginning at 5:30 p.m. in the Executive Board Room.
Council Members and the public should promptly exit the Council Chambers and proceed through the Civic Center to the parking lot.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 22nd day of August, 2024. ________________________________
Alisha Farnell, City Clerk
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PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:
1. Attend In-Person.
First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.
2. Attend Virtually via Webinar.
Follow this link:
https://attendee.gotowebinar.com/register/9180951120028134743 . Advanced registration is recommended.
The public may address the City Council virtually during Oral Communications on Agenda Items and Public Hearings. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise
= Unmute
3. Submit Public Comments Prior to the Meeting.
The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the meeting record.
4. Watch the Meeting.
The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive
.
5. Listen to the Meeting.
Listen-only teleconferencing is available by calling (562) 247-8321 and entering Access Code 926-246-960. No registration or audio pin is necessary.
INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.