Agenda packet — Cypress City Council, January 13, 2025

AGENDA

REGULAR MEETING

CYPRESS CITY COUNCIL
January 13, 2025
6:00 P.M. - General Session
www.cypressca.org 5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.

CALL TO ORDER
6:00 P.M.

Executive Board Room

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
Mayor David Burke
Mayor Pro Tem Leo Medrano
Council Member Kyle Chang
Council Member Scott Minikus
Council Member Bonnie Peat
INVOCATION Neighborhood Church

PLEDGE OF ALLEGIANCE
ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

CONSENT CALENDAR

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Members voting no or abstaining on a Consent Calendar item may do so without removing the item from the Consent Calendar.

1. Approve Minutes - Meetings of October 28, November 12, and November 18, 2024 Prepared by: Alisha Farnell, City Clerk
Recommendation: Approve as submitted.

2. Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading

3. Accept Flooring/Carpeting Replacement for the City Hall West Wing, Project 326 Prepared by: Nick Mangkalakiri, Acting Director of Public Works Recommendation:

1. Accept the Flooring/Carpeting replacement for the City Hall West Wing, Project 326, in the amount of $83,882.55 and approve the final payment of $4,194.13 to Milliken Services, LLC; and

2. Authorize the City Engineer to file a Notice of Completion with County Recorder.

4. Approve Plans and Specifications and Award Contract for City Street Light LED Conversion, Project 409
Prepared by: Nick Mangkalakiri, Acting Director of Public Works Recommendation:

1. Approve Plans and Specifications for City Street Light LED Conversion, Project 409; and

2.Award a contract to Yunex LLC for $92,949, and authorize a contingency of $13,900; and

3. Approve a Task Order for Construction Inspection Services to FCG Consultants Inc., for $10,748.88, and authorize a contingency of $1,600.

January 13, 2025 | Page 2

5. Approve Plans and Specifications and Award Contracts for Concrete Rehabilitation, Project 387
Prepared by: Nick Mangkalakiri, Acting Director of Public Works Recommendation:

1. Approve Plans and Specifications for Concrete Rehabilitation, Project 387; and

2. Award a contract to CJ Concrete Construction Inc. for $162,550, and authorize a contingency of $24,400; and

3. Approve a Task Order for Construction Inspection Services to FCG Consultants, Inc. for $67,298.60 and authorize a contingency of $11,000.

NEW BUSINESS

6. Approve City Council Appointments to Organizations and Committees Prepared by: Alisha Farnell, City Clerk
Recommendation: Approve appointments to organizations and committees.

7. Establish a City Council Ad Hoc Subcommittee to Advise and Assist with the Development of Community Survey Questionnaire
Prepared by: Alisha Farnell, City Clerk
Recommendation: Adopt a Resolution creating an ad hoc subcommittee to advise and assist with the development of the community survey questionnaire, appointing two members of the City Council to the ad hoc subcommittee, and establishing its duration and duties.

ITEMS REMOVED FROM CONSENT CALENDAR
ORAL COMMUNICATIONS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on any item within the subject matter jurisdiction of the City Council. Although Council Members may provide brief responses, the City Council may not discuss nor take action on items that are not on the agenda. Please complete a Speaker's Card to address the City Council in-person. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.

COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND COMMITTEES

AND REMARKS

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION

CITY MANAGER REMARKS
January 13, 2025 | Page 3

CITY MANAGER REMARKS

ADJOURNMENT - IN MEMORY OF SIGNAL HILL POLICE CHIEF WAYNE BYERLEY AND

OCFA FIRE APPARATUS ENGINEER KEVIN SKINNER
The next meeting will be an adjourned Regular Meeting, to be held on Monday, January 27, 2025, beginning at 5:30 p.m. in the Executive Board Room.

Council Members and the public should promptly exit the Council Chambers and proceed through the Civic Center to the parking lot.

I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 8th day of January, 2025.

________________________________
Alisha Farnell, City Clerk
January 13, 2025 | Page 4

PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:

1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.

2. Attend Virtually via Webinar. Follow this link:
https://attendee.gotowebinar.com/register/4633755859708654432. Advanced registration is recommended.

The public may address the City Council virtually during Oral Communications on Agenda Items and Public Hearings. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise = Unmute

3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the meeting record.

4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive.

5. Listen to the Meeting. Listen-only teleconferencing is available by calling (415) 655-0052 and entering Access Code 408-019-247. No registration or audio pin is necessary.

INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.

AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.

January 13, 2025 | Page 5
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 1.

FROM: Alisha Farnell, City Clerk
DATE: 01/13/2025
SUBJECT: Approve Minutes - Meetings of October 28, November 12, and November 18, 2024

RECOMMENDATION
Approve as submitted.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
October 28, 2024 Regular Meeting Minutes
November 12, 2024 Regular Meeting Minutes
November 18, 2024 Special Meeting Minutes

REGULAR MEETING

CYPRESS CITY COUNCIL
OCTOBER 28, 2024
5:30 PM – Closed Session
6:00 P.M. – General Session
A regular meeting of the Cypress City Council was called to order at 5:32 p.m. by Mayor Minikus in the Executive Board Room, 5275 Orange Avenue, Cypress, California.

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat - absent
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
City Clerk Alisha Farnell

ORAL COMMUNICATIONS ON CLOSED SESSION / WORKSHOP ITEMS
None.

CLOSED SESSION
The City Attorney announced the following closed session items:

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Fortis LLP v. Frances Marquez, City of Cypress
Case No. 30-2022-01277792-CU-WM-CJC
Orange County Superior Court
Mayor Minikus recessed the meeting at 5:33 p.m.

RECONVENE
Mayor Minikus reconvened the meeting at 6:03 p.m.

ROLL CALL
Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat - absent
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Director of Finance and Administrative Services Matt Burton Director of Recreation and Community Services Jeff Draper Chief of Police Mark Lauderback
Planning Director Alicia Velasco
Acting Director of Public Works Nick Mangkalakiri
City Clerk Alisha Farnell
INVOCATION Father Binh Nguyen, St. Irenaeus Catholic Church, led the Invocation.

PLEDGE OF ALLEGIANCE Council Member Anne Mallari led the Pledge of Allegiance.

REPORT OF CLOSED SESSION / WORKSHOP
The City Attorney reported that the City Council met in Closed Session regarding the item listed on the Closed Session agenda, namely Conference with Legal Counsel – Existing Litigation, the matter of Fortis LLP v. Frances Marquez, City of Cypress. The City Attorney stated Council Member Marquez recused herself from the item and exited the room. The remaining City Council held a discussion, and no further reportable action was taken.

PRESENTATIONS
The City Council presented a Law Enforcement Records and Support Personnel Appreciation Week Proclamation to the Police Department represented by Records Supervisor Nisha Bhagat.

The City Council and the U.S. Department of Transportation recognized Cypress High School student Cheyenne Chu for winning the USDOT Road Safety Art contest.

The Orange County Mosquito and Vector Control District presented a plaque of recognition to the City of Cypress.

ORAL COMMUNICATIONS ON AGENDA ITEMS
Bob Youngsma, Cypress, spoke regarding documentation and lawsuits.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

Mayor Minikus stated that Agenda Item No. 12 of the Warrant Register, includes electronic fund transfer No. 15892 for $308.53 as reimbursement for medical coverage he is entitled to receive as a CalPERS annuitant. He indicated that in voting for any motion to approve the Warrants Register, he would not be voting on electronic fund transfers No. 15892 for the reason disclosed.

A motion was made by Council Member Mallari, and seconded by Council Member Burke, to approve Consent Calendar items No. 1 through 12.

The motion was unanimously carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Burke, Mallari, Marquez and Minikus NOES: 0 COUNCIL MEMBERS: None
ABSENT: 1 COUNCIL MEMBERS: Peat
Item No. 1: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 2: Proclaim the Week of November 11-15, 2024 as Law Enforcement Records and Support Personnel Week
Recommendation: Proclaim the week of November 11-15, 2024 as Law Enforcement Records and Support Personnel Week.

Item No. 3: Second Reading of an Ordinance to Lower the Speed Limit on Crescent Avenue
Recommendation: Approve the second reading and adopt an Ordinance by title only and waive further reading, amending Chapter 16 of the Municipal Code modifying speed limits along Crescent Avenue.

ORDINANCE NO. 1210

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CYPRESS AMENDING CHAPTER 16, ARTICLE XV, OF THE CODE OF THE CITY

OF CYPRESS MODIFYING SPEED LIMITS ALONG CRESCENT AVENUE Item No. 4: Accept the Arterial Street Rehabilitation, Project 350 Recommendation:

1. Accept the Arterial Rehabilitation, Project 350, in the amount of $2,389,774.04 and approve the final payment of $119,488.70 to R.J. Noble Company; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

Item No. 5: Award a Contract for Park Playground Surface Sealing & Repairs, Project 400
Recommendation: Award a contract to Robertson Industries, Inc. for $80,266 and authorize a contingency of $12,000.

Item No. 6: Approve the Urban Area Security Initiative Sub-Recipient Agreement Recommendation: Approve the Urban Area Security Initiative Sub-Recipient Agreement.

Item No. 7: Approve the Purchase of Police Department Tasers Recommendation: Approve a five-year agreement for $330,386 with Axon Enterprises, Inc., for Police Department Tasers.

Item No. 8: Approve a Cybersecurity Monitoring Services Agreement Recommendation: Approve a three-year agreement for $34,214.40 with Insight Public Sector, Inc. for Cybersecurity monitoring services.

Item No. 9: Approve the Purchase of Replacement Network Switches and Sensors Recommendation: Approve a $115,766.53 purchase for replacement network switches, new sensors, and three years of associated support and maintenance from Insight Public Sector, Inc.

Item No. 10: Adopt a Resolution Approving the Measure M2 Annual Expenditure Report
Recommendation: Adopt a Resolution approving the Measure M2 Annual Expenditure Report for the fiscal year ended June 30, 2024.

RESOLUTION NO. 6991

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,

AND ACTING AS EX OFFICIO GOVERNING BOARD OF DIRECTORS

OF THE CYPRESS RECREATION AND PARK DISTRICT,
CONCERNING THE MEASURE M2 EXPENDITURE REPORT FOR THE
CITY OF CYPRESS FOR THE FISCAL YEAR ENDED JUNE 30, 2024 Item No. 11: Receive and File the Investment Report for the Month Ended September 30, 2024
Recommendation: Receive and file the attached investment report.

Item No. 12: Receive and File Register of Warrants, Transfers, and Wires Issued for the Period of September 7, 2024 through October 11, 2024 Recommendation: Receive and file the attached payment register summarized below for the period of September 7, 2024 through October 11, 2024  Electronic Funds Transfers 15738 through 16030
 Warrants 66121 through 66429
 Payroll Transfers W1538 through W1539

PUBLIC HEARING
Item 13: Approve a Conditional Use Permit, Tentative Tract Map, and Affordable Housing Agreement for 20 Townhomes at 5732 Lincoln Avenue Mayor Minikus asked Council Members to disclose any communication with anyone relevant to the item.

Council Member Mallari, Council Member Burke and Mayor Minikus disclosed general communication with city staff.

The Planning Director provided a report on this item.

City Council asked questions of staff.

Mayor Minikus opened the Public Hearing.

Mayor Minikus invited the applicant to come forward.

The applicant agreed with the conditions of approval.

Mayor Minikus invited members of the public to speak on this item.

Glenn Button, Cypress, spoke in support of the item.

No further public comments were made.

Mayor Minikus closed the Public Hearing.

City Council discussion ensued.

A motion was made by Council Member Mallari, and seconded by Council Member Burke, to adopt Resolutions approving a Conditional Use Permit, a Tentative Tract Map, and finding a 20 townhome development at 5732 Lincoln Avenue project exempt from California Environmental Quality Act requirements, and approve an Affordable Housing Agreement.

AYES: 3 COUNCIL MEMBERS: Burke, Mallari and Minikus
NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 1 COUNCIL MEMBERS: Peat
RESOLUTION NO. 6992

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT NO. 2024-03, FOR A 20-UNIT TOWNHOUSE DEVELOPMENT, INCLUDING FIVE

AFFORDABLE UNITS, RESTRICTED TO LOW INCOME HOUSEHOLDS,
ON A 1.1-ACRE SITE LOCATED AT 5732 LINCOLN AVENUE WITHIN

THE LINCOLN AVENUE SPECIFIC PLAN AND FINDING THE PROJECT

EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT

REQUIREMENTS
RESOLUTION NO. 6993

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, APPROVING TENTATIVE TRACT MAP NO. 19339, FOR A 20-UNIT TOWNHOUSE DEVELOPMENT, INCLUDING FIVE

AFFORDABLE UNITS, RESTRICTED TO LOW INCOME HOUSEHOLDS,
ON A 1.1-ACRE SITE LOCATED AT 5732 LINCOLN AVENUE WITHIN

THE LINCOLN AVENUE SPECIFIC PLAN IN THE CITY OF CYPRESS,

CALIFORNIA

NEW BUSINESS
None.

ITEMS REMOVED FROM CONSENT CALEDAR
None.

ORAL COMMUNICATIONS
Bob Youngsma, Cypress, spoke regarding Council Member behavior.

Wanda Youngsma, Cypress, spoke regarding email received as part of a public records request.

Kori Sanders, Cypress, spoke in support of Measure S.

Whitney King, Cypress, spoke regarding lighting at Oak Knoll Park.

Mark McDaniel, Cypress, spoke regarding postal service delivery, code enforcement and police issues.

COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND

COMMITTEES AND REMARKS
Council Member Burke:

No report.

Council Member Marquez:

No Report.

Council Member Mallari:

No Report.

Mayor Minikus:

Attended Celebration of Life for Cypress resident Roberta O’Toole.

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
None.

CITY MANAGER REMARKS
Congratulated everyone who participated in Celebrate Cypress month. Reminded everyone about Election Day on November 5. Announced the next City Council meeting will be held on Tuesday, November 12.

ADJOURNMENT
Mayor Minikus adjourned the Regular Meeting at 6:52 p.m. to an adjourned Regular Meeting, to be held on Tuesday, November 12, 2024, beginning at 5:30 p.m. in the Executive Board Room.
_______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS

REGULAR MEETING

CYPRESS CITY COUNCIL
NOVEMBER 12, 2024
5:30 PM – Workshop
6:00 P.M. – General Session
A regular meeting of the Cypress City Council was called to order at 5:31 p.m. by Mayor Minikus in the Executive Board Room, 5275 Orange Avenue, Cypress, California.

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez – arrived at 5:33 p.m.

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante – arrived at 5:41 p.m.

Director of Recreation and Community Services Jeff Draper City Clerk Alisha Farnell

ORAL COMMUNICATIONS ON CLOSED SESSION / WORKSHOP ITEMS
None.

WORKSHOP
Non-Profit Grant Process Workshop
The Director of Recreation and Community Services provided a presentation on this item.

City Council discussion ensued.

No action was taken.

Mayor Minikus recessed the meeting at 6:02 p.m.

RECONVENE
Mayor Minikus reconvened the meeting at 6:10 p.m.

ROLL CALL
Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Director of Finance and Administrative Services Matt Burton Director of Recreation and Community Services Jeff Draper Chief of Police Mark Lauderback
City Clerk Alisha Farnell
Lieutenant Scott Ausmus
Assistant City Engineer Daniel Co
Sergeant Brian Healy
Management Analyst Jacqueline Lizarraga
Associate Planner Kori Sanders
Information Technology Manager Adrian Smith
Captain Matt Timney
Business Development Manager Christopher Wong
INVOCATION Pastor Jaewon Kim, Miracleland Baptist Church, led the Invocation.

PLEDGE OF ALLEGIANCE Council Member Frances Marquez led the Pledge of Allegiance.

REPORT OF CLOSED SESSION / WORKSHOP
The City Attorney reported that the City Council held a Workshop Session regarding the Non-Profit Grant process, considered improvement suggestions and no further reportable action was taken.

PRESENTATIONS
The City Council recognized Cypress resident and U.S. Coast Guard Veteran Nichole Zepeda.

The Assistant City Engineer introduced Management Analyst Jacqueline Lizarraga.

The City Council recognized retiring employees Sergeant Brian Healy, Captain Matt Timney, Office Specialist Eileen Stafford, Office Assistant II Dawn Hooper and Associate Planner Kori Sanders.

The Business Development Manager provided a presentation on the Local Catering Program.

ORAL COMMUNICATIONS ON AGENDA ITEMS
None.

CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item.

A motion was made by Mayor Pro Tem Peat, and seconded by Council Member Mallari, to approve Consent Calendar items No. 1 through 13.

The motion was unanimously carried by the following roll call vote:

AYES: 5 COUNCIL MEMBERS: Burke, Mallari, Marquez, Peat and Minikus NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None
Item No. 1: Approve Minutes – Meetings of September 23, September 30, October 14 and October 15, 2024
Recommendation: Approve as submitted.

Item No. 2: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 3: Receive an Update on the Strategic Plan Six-Month Objectives Recommendation: Receive an update on the Strategic Plan six-month objectives.

Item No. 4: Approve Task Order for Strategic Rebranding Services Recommendation: Approve a Task Order to Communications LAB for $49,500 for Strategic Rebranding Services, including brand ascertainments, brand development and design, and training.

Item No. 5: Accept the Concrete Rehabilitation, Project 356 Recommendation:

1. Accept the Concrete Rehabilitation, Project 356, in the amount of $574,557 and approve the final payment of $28,727.85 to CJ Concrete Construction Inc.; and

2. Authorize the City Engineer to file a Notice of Completion with the County Recorder.

Item No. 6: Accept Emergency Sewer Line Repairs on Yorkshire Drive Recommendation:

1. Accept Emergency Sewer Line Repairs on Yorkshire Drive, in the amount of $41,670.50; and

2. Approve a $41,671 appropriation increase in the Sewer Fund for the emergency repairs.

Item No. 7: Approve Plans and Specifications and Award Contracts for Residential Street Resurfacing, Project 376
Recommendation:

1. Approve Plans and Specifications for Residential Street Resurfacing, Project 376; and

2. Award a contract to All American Asphalt for $1,602,362.70, and authorize a contingency of $240,350; and

3. Approve a Task Order for Construction Inspection Services and Materials Testing to FCG Consultants Inc., for $72,748.60 and authorize a contingency of $10,912.

Item No. 8: Award Contracts for Installation of Traffic Signal System Software and Components, Project 352
Recommendation:

1. Approve Plans and Specifications for Traffic Signal System Software and Components, Project 352; and

2. Award a contract to Crosstown Electrical & Data, Inc. for $304,489, and authorize a contingency of $76,000; and

3. Approve a Task Order for Traffic Signal Inspection Services to Iteris, Inc. for $98,107, and authorize a contingency of $14,700; and

4. Approve a Task Order for Traffic Signal Timing Review and Software Support to Hartzog & Crabill, Inc. for $16,200, and authorize a contingency of $2,400; and

5. Approve a Task Order for As-Needed Traffic Signal Turn-On Support to Yunex, LLC for $25,000.

Item No. 9: Approve a Task Order for Temporary City Planning Services Recommendation:

1. Approve a task order with Annealta Group for temporary contract city planner services, not to exceed $75,000; and

2. Approve a $75,000 budget appropriation transfer in the General Fund from Personnel to Professional Services.

Item No. 10: Approve a Task Order for Affordable Housing Compliance Services Recommendation: Approve a task order with RSG, Inc. for affordable housing compliance services for an amount not to exceed $42,905.

Item No. 11: Approve the Purchase of Data Center Hardware and Software Recommendation:

1. Approve a purchase from ADS Consulting Group Inc. for a replacement server hardware and five years of support from $364,051.18; and

2. Approve a purchase from ADS Consulting Group Inc. for replacement data center hardware for $65,016.06; and

3. Approve a purchase from Dell Marketing LP for replacement data center software for $76,864.08; and

4. Appropriate $285,632 from the Capital Replacement Fund and transfer $37,269 from the Technology Master Plan Fund to the Capital Replacement Fund.

Item No. 12: Reestablish the Senior Planner Class Specification and Update the Associate Planner Class Specification
Recommendation:

1. Adopt a Resolution reestablishing the Class Specification of Senior Planner and authorizing the position in the FY 2024-25 Budget; and

2. Approve the revised Class Specification for Associate Planner.

RESOLUTION NO. 6994

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,

AND ACTING AS EX OFFICIO GOVERNING BOARD OF DIRECTORS

OF THE CYPRESS RECREATION AND PARK DISTRICT AMENDING
RESOLUTION NO. 6967 TO REINSTATE THE CLASSIFICATION OF

SENIOR PLANNER TO THE MID-MANAGEMENT PAY AND BENEFITS
PLAN
Item No. 13: Adopt a Resolution Amending Hourly Pay Ranges for Temporary PartTime and Seasonal Employees Recommendation: Adopt a Resolution amending hourly pay ranges for temporary parttime and seasonal employees.

RESOLUTION NO. 6995

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,

AND ACTING AS EX OFFICIO GOVERNING BOARD OF DIRECTORS

OF THE CYPRESS RECREATION AND PARK DISTRICT, AMENDING
RESOLUTION NO. 6951 ESTABLISHING HOURLY PAY RANGES FOR

TEMPORARY PART-TIME AND SEASONAL POSITIONS

PUBLIC HEARINGS
Item 14: Approve a Specific Plan Amendment and Site Plan Review, and Certify an Environmental Impact Report for a Light Industrial/Warehouse Building at 5665 Plaza Drive
Mayor Minkus stated due to the Planning Director’s absence the presentation will be postponed to a future meeting.

The City Attorney provided procedural guidance.

Mayor Minikus opened the Public Hearing.

Mayor Minikus invited members of the public to speak on this item.

No public comments were made.

Mayor Minikus stated the public hearing will remain open.

A motion was made by Mayor Pro Tem Peat, and seconded by Council Member Mallari, to keep the Public Hearing open and continue the item to a Special Meeting to be held on November 18, 2024, at 5:00 p.m.

The motion was unanimously carried by the following roll call vote:

AYES: 5 COUNCIL MEMBERS: Burke, Mallari, Marquez, Peat and Minikus NOES: 0 COUNCIL MEMBERS: None
ABSENT: 0 COUNCIL MEMBERS: None

NEW BUSINESS
Item No. 15: Amend Section 21A of the Municipal Code Related to Purchasing Thresholds
The Director of Finance and Administrative Services provided a report on this item.

City Council asked questions of staff.

City Council discussion ensued.

The City Attorney provided procedural guidance and responded to comments regarding Conflicts of Interest.

City Council discussion continued.

The City Manager stated additional language needs to be included in the Ordinance and the item will be brought back to the Council for consideration at the November 18 Special Meeting.

No action was taken.

ITEMS FROM CITY COUNCIL MEMBERS
None.

ORAL COMMUNICATIONS
Bob Youngsma, Cypress, spoke regarding speaker comments during Oral Communications, City budget and reserves, Council Member attendance at appointed committee/board meetings, Council Member compliance with the Charter.

Teddy Lloyd, Cerritos, spoke regarding pickleball courts at Arnold Cypress Park and economic forecast by UCLA.

Jon Peat, Cypress, spoke regarding Council Member comments during discussion of Agenda item No. 15.

COUNCIL MEMBER REPORTS FROM CITY-AFFILIATED BOARDS AND

COMMITTEES AND REMARKS
Council Member Marquez:

Spoke regarding Fortis LLP lawsuit and her County Supervisor campaign.

The City Attorney interjected and advised Council Members to refrain from speaking about campaigning issues.

Council Member Marquez continued her comments.

Council Member Mallari:

No Report.

Council Member Burke:

Attended the League of California Cities Annual Conference. Attended Orange County Library Advisory Board meeting and provided information on upcoming events. Attended Bridges at Kramer Place board meeting.

Mayor Pro Tem Peat:

Attended OCFA board meeting. Attended the Boy Scout sponsored flag planting event at Forest Lawn. Attended Veteran celebration at Arnold Elementary School. Attended Aleshire & Wynder dinner event at the League of California Cites conference. Responded to comments made by Council Member Marquez.

Mayor Minikus:

Responded to comments by Council Member Marquez. Recognized Veterans Day and thanked those who served. Attended the Veteran celebration at Arnold Elementary School. Attended a Veterans Day celebration at Cottonwood Church. Wished a Happy Birthday to the US Navy. Attended OC Sanitation District board meeting.

COUNCIL MEMBER ITEMS FOR FUTURE CONSIDERATION
None.

CITY MANAGER REMARKS
Thanked everyone for their patience with today’s meeting. Reminded everyone that November is Men’s Health Awareness month. Announced the Holiday Sing will be held on December 3 at the Civic Center. Announced the last City Council meeting of the year will be held on December 9.

ADJOURNMENT
Mayor Minikus adjourned the Regular Meeting at 8:09 p.m. to a Special Meeting, to be held on Monday, November 18, 2024, beginning at 5:00 p.m. in the Council Chambers. _______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS

SPECIAL MEETING

CYPRESS CITY COUNCIL
NOVEMBER 18, 2024
5:00 P.M.

A special meeting of the Cypress City Council was called to order at 5:01 p.m. by Mayor Minikus in the Council Chambers and Civic Center Green, 5275 Orange Avenue, Cypress, California

ROLL CALL
Cypress City Council, also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District
Mayor Scott Minikus
Mayor Pro Tem Bonnie Peat
Council Member David Burke
Council Member Anne Mallari
Council Member Frances Marquez

STAFF PRESENT
City Manager Peter Grant
City Attorney Fred Galante
Director of Finance and Administrative Services Matt Burton Planning Director Alicia Velasco
Acting Public Works Director Nick Mangkalakiri
City Clerk Alisha Farnell

ORAL COMMUNICATIONS ON AGENDA ITEMS
Paul Kokkinos, Cypress, spoke regarding Agenda Item No. 4.

CONSENT CALENDAR
All matters listed on the Consent Calenda are to be approved with one motion unless a Council Member requests separate action on a specific item.

A motion was made by Mayor Pro Tem Peat, and seconded by Council Member Mallari, to approve Consent Calendar items No. 1 through 2.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Burke, Mallari, Peat and Minikus NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None
Item No 1: Introduce and/or Adopt All Ordinances and Resolutions Presented for Consideration by Title Only and to Waive Further Reading Item No. 2: Amend Section 21A of the Municipal Code Replated to Purchasing Thresholds
Recommendation: Introduce for first reading an Ordinance, by title only, amending Section 21A of the Municipal Code authorizing changes in purchasing bid procedures and contract award thresholds.

PUBLIC HEARINGS
Item No. 3: Approve a Specific Plan Amendment and Site Plan Review, and Certify an Environmental Impact Report for a Light Industrial/Warehouse Building at 5665 Plaza Drive
Mayor Minikus asked Council Members to disclose any communication with anyone relevant to the item.

Council Member Burke, Council Member Mallari, Council Member Marquez, Mayor Pro Tem Peat and Mayor Minikus disclosed general communication with representatives from Goodman and Warland Investments.

The Planning Director provided a report on this item.

Council Members asked questions of staff.

Mayor Minikus invited the applicant to come forward.

Mayor Minikus opened the public hearing.

The applicant agreed with the conditions of approval.

The City Council asked questions of the applicant.

Mayor Minikus invited members of the public to speak on this item.

Allyssa Holcomb, on behalf of Warland Investments, spoke regarding scope of Environmental Impact Report concerns.

Chris Burt, on behalf of Goodman, spoke regarding Warland Investments concerns and comments.

Edwin Kraemer, Cypress, expressed concerns on the number of truck bays.

No further comments were made.

Mayor Minikus closed the public hearing.

Council Member Burke requested Warland Investments representative to approach the podium for questions.

Mayor Minikus reopened the public hearing.

Council Members asked questions of Allyssa Holcomb, representative for Warland Investments.

Mayor Minikus closed the public hearing.

City Council discussion ensued.

The City Attorney read the Ordinance title.

A motion was made by Mayor Pro Tem Peat, and seconded by Council Member Mallari, to introduce for first reading an Ordinance amending the McDonnell Center Specific Plan; adopt a Resolution approving a Site Plan Review for the 5665 Plaza Drive project; and adopt a Resolution certifying the Environmental Impact Report, approving the Findings of Fact and the Mitigation Monitoring and Reporting Program.

The motion was carried by the following roll call vote:

AYES: 4 COUNCIL MEMBERS: Burke, Mallari, Peat and Minikus NOES: 1 COUNCIL MEMBERS: Marquez
ABSENT: 0 COUNCIL MEMBERS: None
RESOLUTION NO. 6996

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS, CALIFORNIA, APPROVING SITE PLAN REVIEW NO. 2024-01, FOR A 191,394 SQUARE-FOOT WAREHOUSE BUILDING AND ASSOCIATED
PARKING AND LANDSCAPING AT 5665 PLAZA DRIVE IN THE

MCDONNELL CENTER SPECIFIC PLAN, IN THE CITY OF CYPRESS,

CALIFORNIA
RESOLUTION NO. 6997

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,

CALIFORNIA, CERTIFYING THE FINAL ENVIRONMENTAL IMPACT

REPORT, AND ADOPTING FINDINGS OF FACT, MITIGATION

MEASURES, AND A MITIGATION MONITORING AND REPORTING
PROGRAM FOR THE DEVELOPMENT OF A 191,394 SQUARE- FOOT

WAREHOUSE BUILDING AND ASSOCIATE PARKING AND
LANDSCAPING AT 5665 PLAZA DRIVE IN THE MCDONNELL CENTER

SPECIFIC PLAN, IN THE CITY OF CYPRESS, CALIFORNIA

NEW BUSINESS
Item No. 4: Approve a Resolution Adopting Procedural Requirements as Prerequisites for Any Council Member Wishing to Retain Separate Legal Counsel to Represent Them on City-Related Matters
The City Attorney provided a report on this item.

City Council asked questions of the City Attorney.

City Council discussion ensued.

A motion was made by Council Member Mallari, to approve a Resolution adopting procedural requirements as prerequisites for any Council Member wishing to retain separate legal counsel to represent them on City-related matters.

Motion failed due to lack of a second.

City Council discussion continued.

No action was taken.

CLOSED SESSION
The City Attorney announced the following Closed Session item:

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
Mayor Minikus recessed the meeting at 7:16 p.m.

Mayor Minikus reconvened the meeting at 8:37 p.m.

REPORT OF CLOSED SESSION ITEMS
The City Attorney reported that the City Council met in Closed Session and held a discussion regarding the item listed on the agenda, namely Public Employee Evaluation, title City Manager. The City attorney stated Council Member Marquez recused herself from the item and exited the room. The remaining City Council held a discussion and by motion of Mayor Pro Tem Peat, seconded by Mayor Minikus, and carried 4-0-1, approved the creation of an ad hoc subcommittee for the purpose of updating the City Manager review process and appointed Mayor Pro Tem Peat and Council Member Burke as the ad hoc subcommittee members.

ADJOURNMENT
Mayor Minikus adjourned the meeting at 8:39 p.m. to an adjourned Regular Meeting, to be held on Monday, December 9, 2024, beginning at 5:30 p.m. in the Executive Board Room.
_______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 3.

FROM: Nick Mangkalakiri, Acting Director of Public Works DATE: 01/13/2025
SUBJECT: Accept Flooring/Carpeting Replacement for the City Hall West Wing, Project 326

RECOMMENDATION

1. Accept the Flooring/Carpeting replacement for the City Hall West Wing, Project 326, in the amount of $83,882.55 and approve the final payment of $4,194.13 to Milliken Services, LLC; and

2. Authorize the City Engineer to file a Notice of Completion with County Recorder.

DISCUSSION
The City Council awarded a contract to Milliken Services, LLC, to replace the flooring in City Hall's west wing, which included the installation of new luxury vinyl tile and carpeting in the hallways and office spaces for Human Resources, Administration, and Finance personnel.

Work was substantially completed in November 2024 and Public Works staff inspected and managed the project.

Public Works will release the Labor and Materials Bond and the Faithful Performance Bond upon expiration of the required lien period.

BUDGET IMPACT
The original cost of construction was estimated at $97,978.95, and final project costs total $83,882.55, as summarized in the attached table. Sufficient amounts are available in the City Capital Projects Fund budget to pay for the project.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Project Cost Table

PROJECT COST TABLE
Item Description
Original
Amount
Actual
Expenditures Difference
Construction
Construction $ 89,078.95 $ 83,882.55 $ 5,196.40
Construction Contingency $ 8,900.00 $ - $ 8,900.00
Total Project $ 83,882.55 97,978.95 $ 14,096.40 $
Flooring/Carpeting for the City Hall West Wing
Project 326
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 4.

FROM: Nick Mangkalakiri, Acting Director of Public Works DATE: 01/13/2025
SUBJECT: Approve Plans and Specifications and Award Contract for City Street Light LED Conversion, Project 409

RECOMMENDATION

1. Approve Plans and Specifications for City Street Light LED Conversion, Project 409; and

2.Award a contract to Yunex LLC for $92,949, and authorize a contingency of $13,900; and

3. Approve a Task Order for Construction Inspection Services to FCG Consultants Inc., for $10,748.88, and authorize a contingency of $1,600.

DISCUSSION
There are approximately 3,175 street lights in the City, of which approximately 2,925 are owned and maintained by Southern California Edison (SCE). SCE completed a project in mid-2024 which converted existing SCE street lights from high pressure sodium vapor to light-emitting diode (LED) fixtures to reduce energy usage, electricity costs, and greenhouse gases associated with the generation of electricity.

This project will replace the 250 City-owned streetlights with brighter and more energy-efficient LED streetlight fixtures, similar to last year's SCE conversion project, and will complete the LED conversion of all streetlights citywide. In April 2023, SCE conducted a workshop with the City Council to discuss the LED conversion program. At the workshop, SCE provided recommendations for the different types of fixtures and color temperature options based on the trends in other cities. The proposed fixtures have the option of providing a “warm white” 3000 Kelvin degrees (3000K) or a “cool white” 4000 Kelvin degrees (4000K). The 3000K color temperature has more yellow and amber tones and is consistent with existing lighting, while the 4000K color temperature has a whiter appearance.

This project will utilize 3000K as the standard for residential areas and 4000K for commercial and industrial areas, consistent with the SCE project and the recommendations provided by SCE at the workshop. It is estimated that the City may realize cost savings of up to 20% due to reduced energy and maintenance costs. Actual savings may vary due to factors including rate changes and wattage conversion changes.

On November 6, 2024, the City received six bid proposals for the project with Yunex as the low bidder. FCG Consultants, one of the City’s on-call construction management firms, will inspect the project. A summary of project award information is attached.

BUDGET IMPACT
Estimated construction and construction inspection costs are $119,197.88 and sufficient amounts are budgeted in the Lighting District Fund for the LED conversion of City-owned streetlights.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Project Award Information
Task Order
Location Map
Project Award Information Checklist
Description of Project:

Remove & replace 280 city’s owned streetlights from HID to LED Roadway Fixtures.

Contract Working Days: 30 working days
Orange County Register October 21 and 28, 2024
Publication Date:

Notice Inviting Bids Sent to: The Orange County Register, F.W. Dodge, Reed Construction Data, Construction Bid Board, Southern
California Builders Association, Association General
Contractors of America
Bid Opening Date: November 6, 2024
No. of Bid Packets Purchased: Six (6)
Bidders Amount

1. Yunex Traffic $ 92,949.00
2 3.

4. 5.

6. Crosstown Electrical
Servitek Electric
Macadee Electrical
PTM General Eng. Services
Belco Electric
$
$
$
$
$
105,580.00
198,713.00
206,030.00
254,054.00
261,458.00
Apparent Low Bidder: Yunex Traffic - $92,949.00
Qualified to Perform Work: Yes. Staff confirmed bid was responsive.

Contractor’s License: Registration with DIR:

Valid at Time of Award: Yes Contractor: Yes
Valid at Time of Bid: Yes Sub-Contractor: N/A
Experience:

The apparent low bidder has performed this type of work for multiple government agencies in Southern California.

Inspection Firm: FCG Consultants, Inc.

On-Call Contract Date: July 1, 2024
Amount of Task Order: $10,748.88

January 6, 2025
Daniel Co, P.E,
Assistant City Engineer
City of Cypress
Public Works Engineering
SUBJECT: PROPOSAL TO PROVIDE INSPECTION SERVICES FOR CITY STREET LIGHT - LED CONVERSION PROJECT 409
Dear Mr. Co,
Inc. is pleased to present our proposal to the City of Cypress to provide professional construction inspection services for the City Street Light – LED Conversion Project 409. All work will be completed pursuant to the City of Cypress On-Call Construction Management and Inspection Services Contract dated July 1, 2024.

We look forward to partnering with the City on this project. If there are any questions regarding this proposal, please contact me at (714) 312-0317 or [email protected] with any questions you may have.

Sincerely,
Maha Fakhouri
President / CEO
City Street Light – LED Conversion Project 409
City of Cypress January 6, 2025

Page 2 of 3 ends

ATTACHMENT “A”

SCOPE OF SERVICES
The scope of services includes part-time inspection services and project controls to assist our inspector in the field.

Below is a list of services included in this proposal:
 Represent the City’s interests with the overall construction inspection of this project.  Assist City staff with public relations, including distributing construction notices and responding to inquiries of residents and the general public.  Attend the preconstruction meeting and subsequent weekly field meetings, as needed.  Assist the City’s construction manager in monitoring and documenting the contractor’s adherence to the approved construction schedule.
 Be present on the job site when construction is in progress and when inspection is required.

Full-time inspection work is proposed as requested by the City. will not be responsible for observing construction activities that are implemented when its inspector is not scheduled/present on site.
 Provide assistance and direction to technicians performing material tests, as needed.  Measure and verify the project pay item quantities in place. All pay item quantities must be confirmed with the contractor prior to submission of the invoice for payment.  Prepare daily inspection reports (Daily Activity Report, Weekly Statement of Working Days, etc.) as required for this project.
 Review traffic control and coordinate adjustments as needed.  Identify items requiring corrective action by either the contractor or the City. Monitor and document timely corrective actions implemented by the contractor.  Develop punch list items and monitor corrections made.

City Street Light – LED Conversion Project 409
City of Cypress January 6, 2025

Page 3 of 3 ends

ATTACHMENT “B”

SCHEDULE OF COMPENSATION
City of Cypress Construction
Inspection for
City Street Light – LED Conversion Project 409
15 Working-Days Construction Duration
Exclusions to Scope and Fee: The following items are specifically excluded:

1. Night-time/weekend inspection and weekday hours in excess of a regular 8-hour shift that would be subject to overtime pay, unless so authorized in writing by the City

2. Submittal and RFI reviews

3. Special inspections
Role / Name Total
Hours
Hourly
Rate
Extended
Fee
Construction Inspector 72 $149.29 $10,748.88

Total Estimated Fee $10,748.88

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 5.

FROM: Nick Mangkalakiri, Acting Director of Public Works DATE: 01/13/2025
SUBJECT: Approve Plans and Specifications and Award Contracts for Concrete Rehabilitation, Project 387

RECOMMENDATION

1. Approve Plans and Specifications for Concrete Rehabilitation, Project 387; and

2. Award a contract to CJ Concrete Construction Inc. for $162,550, and authorize a contingency of $24,400; and

3. Approve a Task Order for Construction Inspection Services to FCG Consultants, Inc. for $67,298.60 and authorize a contingency of $11,000.

DISCUSSION
The Seven-Year Capital Improvement Program includes an annual project for city-wide concrete rehabilitation. This project will replace over 4,400 square feet of concrete sidewalks, 400 square feet of driveway approaches, 300 linear feet of curb and gutter, and remove up to 34 trees at various locations. The project includes the replacement of sidewalks uplifted by tree roots, driveway approaches that are severely cracked, and curbs and gutters that pond water. The project also helps maintain the City’s compliance with the Americans with Disabilities Act by correcting steep slopes in the pedestrian path of travel.

On November 22, 2024, the City received three bid proposals for the project with CJ Concrete Construction Inc. as the low bidder. FCG Consultants, Inc., one of the City’s on-call construction management firms, will act as both the construction manager and provide inspection services for the project. A summary of project award information is attached. The project is anticipated to start in February and be completed in March.

BUDGET IMPACT
The FY 2024-25 Budget includes $550,000 for the annual concrete rehabilitation project. The The FY 2024-25 Budget includes $550,000 for the annual concrete rehabilitation project. The project will include two phases, with the cost of the recommended first phase totaling $265,248.60 and funded with General Fund amounts ($250,000) and restricted Gas Tax monies ($15,248.60). The second phase of the project is expected to be initiated in the coming months and will be funded with budgeted Gas Tax monies.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Award Information
Task Order
Project Award Information Checklist
Description of Project:

Citywide Concrete Rehabilitation- Removal and replacement of sidewalk panels, curb and gutter, driveway approaches, and tree removals.

Contract Working Days: 25 working days
Orange County Register
Publication Date:

November 8, 2024 & November 15, 2024
Notice Inviting Bids Sent to: CIPList.com, The Orange County Register, SmartProcure INC., Construct Connect, Elite Textile
Trading LLC., Onvia, Construction Bid Source
Bid Opening Date: November 22, 2024
No. of Bid Packets Purchased: 13
Bidders Base Bid

1. CJ Concrete Construction Inc., Santa Fe Springs, CA $162,550.00

2. CT&T Concrete Paving Inc. Diamond Bar, CA $185,295.60

3. TVR Construction Engineering LLC. Riverside, CA $190,060.00 Apparent Low Bidder: CJ Concrete Construction Inc., Santa Fe Springs, CA – $162,550.00 Qualified to Perform Work: Yes. Staff confirmed bid was responsive.

Contractor’s License: Registration with DIR:

Valid at Time of Award: Yes Contractor: Yes
Valid at Time of Bid: Yes Sub-Contractor: Yes
Experience:

The apparent low bidder has performed this type of work for multiple government agencies in Southern California.

Construction
Management/Inspection Firm:

FCG Consultants, Inc.

On-Call Contract Date: July 1, 2024
Amount of Task Order: $ 67,298.60

CONTRACTOR TOTAL BASE BID
1 CJ Concrete Construction, inc. $ 162,550.00
2 CT&T Concrete Paving Inc. $ 185,295.60
3 TVR Construction Engineering LLC $ 190,060.00

BID RESULTS
for

CITYWIDE CONCRETE REHABILITATION
PROJECT 387
Bid Opening: 11/22/2024 at 11:00 a.m.

PRELIMINARY BID RESULTS - FOR INFORMATIONAL PURPOSES ONLY

November 12, 2024
Daniel Co, P.E.

Assistant City Engineer
City of Cypress
Public Works Engineering
SUBJECT: PROPOSAL TO PROVIDE CONSTRUCTION MANAGEMENT (OPTIONAL),

CONSTRUCTION INSPECTION, AND MATERIALS TESTING SERVICES FOR THE CONCRETE REHABILITATION PROJECT NO. 387.

Dear Mr. Co,
FCG Consultants, Inc. is please to present our proposal to the City of Cypress to provide professional Construction Management, Construction Inspection, and Materials Testing for the Concrete Rehabilitation Project No. 387 in accordance with Attachment “A” - Scope of Services and Attachment “B” – Schedule of Compensation. All work will be completed pursuant to the City of Cypress On-Call Construction Management and Inspection Services Contract dated July 1, 2024.

Sincerely,
Maha Fakhouri
President / CEO
Concrete Rehabilitation Project 387
City of Cypress November 12, 2024

Page 2 of 3 ends

ATTACHMENT “A”

SCOPE OF SERVICES
Construction Management (Optional):
 Preconstruction services including pre-job meeting, coordination, and establishing construction processes (RFI, Change Order, Work Schedule, progress pay, maintaining as-builts, etc.)  Construction progress/coordination including weekly meetings, monitoring schedule, project budget, project RFIs, change orders, progress payments, monitor stormwater BMPs, and special meetings as required.
 Utility coordination, monitoring of construction schedules, shop drawing review, submittal review, public notification, public complaint resolution, traffic coordination, coordination with other City departments, interpretation of PSE, analysis of changed conditions, development of corrective actions, negotiation of change orders, and other related services.
 Provide project inspection, field visits, pre-construction job walks, emergency and night inspections, coordinate testing, and conduct observation to ensure adherence to project plans and specifications and provide QA/QC.
 Document tracking and control including RFIs, submittals, change orders, correspondence, field orders, project schedules, weekly statement of working days, progress payments, meeting agendas & minutes, progress reports, test results, claims, inspection daily logs, time & material reporting, photo records, and project closeout.

Construction Inspection:
 Represent the City’s interests with the overall construction inspection of this project.  Monitor the Contractor’s compliance with the project contract, specifications, and National Pollutant Discharge Elimination System (NPDES).
 Assist the City staff with public relations, including distributing construction notices and responding to inquiries of residents and the general public.
 Attend the preconstruction meeting and subsequent weekly field meetings, as needed.  Assist the City’s Construction Manager in monitoring and documenting the Contractor’s adherence to the approved construction schedule.
 Be present on the job site when construction is in progress and when inspection is required.

Full-time or Part-time inspection work is proposed as requested by the City. Inspector will not be responsible for observing construction activities that are implemented when its inspector is not scheduled/present on site.
 Provide assistance and direction to technicians performing material tests, as needed.  Measure and verify the project pay item quantities in place. All pay item quantities must be confirmed with the Contractor prior to submission of the invoice for payment.  Review Contractor’s invoices.
 Prepare daily inspection reports (Daily Activity Reports, Weekly Statement of Working Days, etc.).
 Review Traffic Control and coordinate adjustments as needed.  Identify items requiring correcting action by either the Contractor or the City. Monitor and document timely corrective actions implemented by the Contractor.  Develop punch list items and monitor corrections made.

Concrete Rehabilitation Project 387
City of Cypress November 12, 2024

Page 3 of 3 ends

ATTACHMENT “B”

SCHEDULE OF COMPENSATION
City of Cypress
Inspection for
Concrete Rehabilitation
Project 387
25 Working Days Construction Duration

Exclusions to Scope of Services and Fees:
 Nighttime / Weekend inspection and weekday hours in excess of a regular 8-hour shift that would be subject to overtime pay, unless so authorized in writing by the City.  Special Inspections.

Role / Name Total
Hours
Hourly
Rate
Extended
Fee
Construction Manager (Optional) 40 $229.68 $9,187.20
Roadway Inspector – Pre-con to Closeout 200 $149.29 $29,858.00 Office Engineer (Optional) 40 $103.36 $4,134.40
Materials Testing $24,119.00
Total Estimated Fee $67,298.60
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 6.

FROM: Alisha Farnell, City Clerk
DATE: 01/13/2025
SUBJECT: Approve City Council Appointments to Organizations and Committees

RECOMMENDATION
Approve appointments to organizations and committees.

DISCUSSION
The City Council reviews its appointments to organizations and committees annually. This process is accomplished with the Mayor making recommendations to the City Council for consideration. The Mayor's recommended appointments are attached (committees that require the Mayor to be the delegate are highlighted). While appointees serve as the City's official representative on the organizations' boards and committees, any Council Member may attend conferences, seminars, or events held by the organizations (e.g. League of California Cities annual conference, Southern California Association of Governments regional conference).

The Orange County Public Library Advisory Board requires that the City's representative serve a two-year term. Mayor Burke has completed his two-year term and a new appointment is required.

Orange County Mosquito and Vector Control District requires that the City's representative serve a two-year term. Council Member Peat is completing the first year of her term and no appointment is required.

Orange County Fire Authority (OCFA) and Orange County Sanitation District (OC San) have formally requested that the City maintain the continuity of the current director serving on their boards, as part of ongoing efforts to foster effective governance and to minimize turnover (attached). Should the City Council change its OFCA representative, the OCFA joint powers agreement requires the City Council to adopt a Resolution (attached).

No appointment to the Santa Ana River Flood Protection Agency (SARFPA) is recommended. Membership in SARFPA is voluntary and consists of representatives from the County of Orange, Orange County Flood Control District, Orange County Water District, Orange County Sanitation District, Costa Mesa Sanitation District, and 16 Orange County cities. Most cities do not have a member on the SARFPA committee and no Council Member expressed interest in serving on it. Only elected officials may serve on the SARFPA committee.

The Fair Political Practices Commission (FPPC) allows officials who receive additional compensation to appoint themselves as long as the appointing agency posts FPPC Form 806 - Agency Report of Public Official Appointments (attached) on its website prior to any vote being taken. Service on OCFA ($100 per meeting), OC San ($315 per meeting), and Orange County Mosquito and Vector Control District ($100 per meeting) provide compensation.

Council Members are expected to attend and actively participate in all meetings of boards and committees to which they are appointed. If a Council Member cannot attend a meeting, they should immediately notify the alternate representative (if any), Mayor, and City Manager.

Council Members are also expected to report on meaningful actions by the boards and committees on which they serve during the Council Member Reports from City-Affiliated Boards and Committees and Remarks portion of City Council meetings. To encourage more structured reporting of attendance and relevant matters at these meetings, the Mayor has asked that the agenda for the second City Council meeting of each month include a list of the organizations' meetings.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Peter Grant, City Manager
Attachments
Mayor's Recommended Appointments
Summary of Committees
Form 806
OCFA Continuity of Appointee Request
OC San Continuity of Appointee Request
OCFA Appointment Resolution
1 CITY OF CYPRESS
MAYOR’S COMMITTEE APPOINTMENT

RECOMMENDATIONS
2025
COMPENSATED:

Orange County Fire Authority David Burke – Representative (No Alternate)
Orange County Mosquito & Vector Control Bonnie Peat - Representative District (2-year Term ending Jan. 2026) (No Alternate)
Orange County Sanitation District Scott Minikus – Representative Kyle Chang – Alternate
NON-COMPENSATED:

Bridges at Kraemer Place Community Kyle Chang – Representative Advisory Board (No Alternate)
City/Anaheim Union High School David Burke
District Ad Hoc Subcommittee Leo Medrano
City/Cypress College Ad Hoc Committee David Burke
Leo Medrano
City/Cypress School District Ad Hoc David Burke
Subcommittee Kyle Chang
Economic Development Ad Hoc Leo Medrano
Subcommittee Bonnie Peat
Joint Forces Training Base Regional Scott Minikus – Representative Military Affairs Committee Bonnie Peat – Alternate
League of California Cities David Burke – Representative General Assembly Leo Medrano – Alternate
2 League of California Cities David Burke – Representative Orange County Division Leo Medrano – Alternate
Orange County City Selection Committee David Burke – Representative Leo Medrano – Alternate
Orange County Council of Governments Bonnie Peat – Representative General Assembly Kyle Chang – Alternate
Orange County Library Advisory Board Kyle Chang – Representative (2-year Term ending Jan. 2027) Leo Medrano – Alternate
Southern California Association of David Burke – Representative Governments - General Assembly Kyle Chang – Alternate
Veteran Recognition Ad Hoc Subcommittee Scott Minikus
Bonnie Peat
West Cities Police Communications Center Scott Minikus – Representative Bonnie Peat – Alternate

CITY COUNCIL COMMITTEE APPOINTMENTS
Each year following its reorganization, the City Council makes appointments to organizations and committees. The Mayor recommends appointments and the City Council confirms the appointments by a motion, second, and vote. A description of the organizations and committee appointments is provided below. Please note some committees require the Mayor to serve as delegate or require a two-year term.  Orange County Fire Authority (OCFA) – Representative
Meets 4th Thursday of every month at 6:00 p.m.; compensated $100 per meeting.

Orange County Fire Authority is a regional fire service agency that serves 23 cities in Orange County, including Cypress, and all unincorporated areas.

Representative serves on the Board of Directors. The City Council adopts a Resolution when appointing or changing its representative to the Orange County Fire Authority.
 Orange County Sanitation District (OC San) – Representative and Alternate Meets 4th Wednesday of the month at 6:00 p.m.; compensated $315.00 per meeting.

Orange County Sanitation District provides wastewater collection, treatment, and disposal services for approximately 2.6 million people in central and northwest Orange County. Representative serves on the Board of Directors.  Orange County Mosquito and Vector Control District – Representative Meets 3rd Thursday of the month at 3:00 p.m.; compensated $100 per meeting.

Orange County Mosquito and Vector Control District protects public health by controlling rats, flies, mosquitoes, Red Imported Fire Ants and other vector related problems. Representative is appointed to a two-year term and serves on the Board of Trustees.
 West Cities Police Communications Center (West-Comm) – Representative Meets 3rd Tuesday in May and November at 4:30 p.m. or as needed; noncompensated.

West Cities Police Communications Center is a Joint Powers Agency between the cities of Cypress, Los Alamitos, and Seal Beach. West-Comm provides dispatch services to the three cities, as well as contract service to the Orange County Park Rangers. Representative serves on the Board of Directors.  League of California Cities (Cal Cities) – Representative and Alternate Meets annually or as needed; non-compensated.

League of California Cities is an association of California city officials who work together to enhance their knowledge and skills, exchange information, and combine resources so that they may influence policy decisions that affect cities.

Representative serves as the General Assembly Voting Delegate at the Annual Conference and as the delegate for Orange County Division events as needed.

The Mayor is designated as the City’s representative and Mayor Pro Tem traditionally serves as the alternate.
 Orange County City Selection Committee – Representative and Alternate Meets biannually or as needed; non-compensated.

Orange County City Selection Committee is responsible for appointing city representatives to boards, committees, commissions, and agencies as required by State and County law. The Mayor is designated as the City’s representative and Mayor Pro Tem traditionally serves as the alternate.
 Orange County Council of Governments (OCCOG) – Representative and Alternate
Meets annually or as needed; non-compensated.

Orange County Council of Governments serves as Orange County’s sub-regional planning organization. In partnership with the Southern California Association of Governments (SCAG), OCCOG leads the development of Orange County’s required regional planning documents enabling the County to compete for State and Federal funding. Representative serves as General Assembly delegate.  Orange County Library Advisory Board – Representative and Alternate Meets three times annually or as needed; non-compensated.

Library Advisory Board (LAB) acts in an advisory capacity, reviewing the OC Public Libraries’ budget, operations and policy decisions and makes recommendations to the OC Board of Supervisors. Representative serves a two-year term.  Santa Ana River Flood Protection Agency – Representative and Alternate Meets 4th Thursday of odd-numbered months at 4:00 p.m.; non-compensated.

Santa Ana River Flood Protection Agency (SARFPA) is a Joint Powers Agency formed to support authorization and appropriations for the Santa Ana River Mainstream Project and related projects. The agency provides its members with information on the progress of the Santa Ana River and related projects and supports regional flood control improvements to remove current floodplains within its members’ boundaries.
 Southern California Association of Governments (SCAG) – Representative and Alternate
Meets annually; non-compensated.

SCAG is the nation’s largest metropolitan planning organization, representing six counties, 191 cities and more than 19 million residents. SCAG undertakes a variety of planning and policy initiatives to encourage a more sustainable Southern California. Representative serves as General Assembly delegate.  Bridges at Kraemer Place Community Advisory Board – Representative Meets quarterly; non-compensated.

Bridges at Kraemer Place is an emergency shelter in Anaheim and operated by Mercy House through a contract with the County of Orange. The Community Advisory Board (CAB) acts as an advisory body to the shelter operator, reviews the operations of the Bridges at Kraemer Place Year Round Emergency Shelter Program and Multi-Service Center and provides report to the OC Board of Supervisors annually, and enhances community relations.  Joint Forces Training Base Regional Military Affairs Committee – Representative and Alternate
Meets 4th Tuesday of the month at Joint Forces Training Base; non-compensated.

Committee members consist of the cities, business representatives and community members. Committee meets as needed to discuss issues of mutual concern related to the Joint Forces Training Base.

 Economic Development Ad Hoc Subcommittee
Meets as needed.

Subcommittee members advise on economic development programs and initiatives, as well as engage and outreach to the Cypress business community as needed. Two Council Members appointed each year. Continuity of service is key to this subcommittee’s support of the City’s economic development efforts and the City Council is encouraged to maintain its composition.  City/Anaheim Union High School District Ad Hoc Subcommittee Meets as needed.

Subcommittee members meet as needed with representatives from Anaheim Union High School District to discuss issues of mutual concern. Two Council Members appointed each year.
 City/Cypress College Ad Hoc Subcommittee
Meets as needed.

Subcommittee members meet as needed with representatives from Cypress College to discuss issues of mutual concern. Two Council Members appointed each year.
 City/Cypress School District Ad Hoc Subcommittee
Meets as needed.

Subcommittee members meet as needed with representatives from Cypress School District to discuss issues of mutual concern. Two Council Members appointed each year.
 Veteran Recognition Subcommittee
Meets as needed.

Subcommittee members meet as needed to review applications submitted as part of the Veteran Recognition program and determine recognition recipients. Two Council Members appointed each year.

O R A N G E C O U N T Y F I R E A U T H O R I T Y P.O. Box 57115, Irvine, CA 92619-7115 • 1 Fire Authority Road, Irvine, CA 92602 Brian Fennessy, Fire Chief (714) 573-6000 www.ocfa.org
Serving the Cities of: Aliso Viejo • Buena Park • Cypress • Dana Point • Garden Grove • Irvine • Laguna Hills • Laguna Niguel • Laguna Woods • Lake Forest • La Palma • Los Alamitos • Mission Viejo • Rancho Santa Margarita • San Clemente • San Juan Capistrano • Santa Ana • Seal Beach • Stanton Tustin • Villa Park • Westminster • Yorba Linda • and Unincorporated Areas of Orange County

RESIDENTIAL SPRINKLERS AND SMOKE ALARMS SAVE LIVES
November 19, 2024
Mr. Peter Grant, City Manager
City of Cypress
5275 Orange Avenue
Cypress, CA 90630
Re: Continuity of Appointee to the OCFA Board of Directors Dear Mr. Grant:

As Chair of the Orange County Fire Authority (OCFA) Board of Directors, I am writing to request your assistance in the coming months when OCFA’s member agencies make annual appointments of representatives to the Authority’s Board.

Presently, each Director serves on the OCFA Board until the selection of a successor by the appointing body. As part of our ongoing efforts to foster effective governance of the OCFA, we would like to retain continuity of the current Director serving on the Board and minimize turnover to the extent possible. With an operating budget approaching half a billion dollars, over 1,500 employees, four labor associations, and the operation of 78 fire stations, the issues we face are myriad and complex.

The learning curve is steep to become familiar with the organizational structure, its operations and finances, and the types of policies and issues that come before the Board.

We recognize that turnover is unavoidable when Board appointees are termed-out or when they change as a result of election outcomes. However, as Chair, I’m seeking support from our member agencies to minimize voluntary changes made to our Board appointees such as those that can occur in January when our cities and the County reorganize the leadership of their governing bodies and make a variety of committee appointments.

We would appreciate your assistance in discussing and sharing this with the members of your City Council. If you have any questions, please contact me at (714) 450-2426 or Chief Fennessy at (714) 573-6010.

Sincerely,
John O’Neill
Chair, OCFA Board of Directors
cc: Bonnie Peat, OCFA Board of Directors
Brian Fennessy, Fire Chief
December 20, 2024
Mr. Peter Grant, City Manager
City of Cypress
5275 Orange Avenue
Cypress, CA 90630
Re: Continuity of Appointee to the OC San Board of Directors Dear Mr. Grant:

As Chair of the Orange County Sanitation District (OC San) Board of Directors, I am writing to request your assistance in the near future when OC San’s member agencies make annual appointments of representatives to the OC San Board of Directors.

Presently, each Director/Alternate Director serves on the OC San Board until the selection of a successor by the appointing body. As part of our ongoing efforts to foster effective governance of OC San, we would like to retain continuity of the current Director serving on the Board and minimize turnover to the extent possible. With an operating budget approaching half a billion dollars, over 600 employees, three labor associations, the operation of two wastewater reclamation plants and service to over 2.6 million Orange County residents, the issues we face are complex. The learning curve is steep to become familiar with the organizational structure, its intricate operations and finances, and the types of policies and issues that come before the Board.

We would appreciate your assistance in discussing and sharing this with the members of your City Council. If you have any questions, please contact me at (714) 213-9758.

Sincerely,
Ryan Gallagher
Board Chairman

RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,

AND ACTING AS EX-OFFICIO GOVERNING BOARD OF DIRECTORS

OF THE CYPRESS RECREATION AND PARK DISTRICT,

DESIGNATING AND APPOINTING ITS REPRESENTATIVE TO THE
ORANGE COUNTY FIRE AUTHORITY’S BOARD OF DIRECTORS
WHEREAS, the City, as a “member” of the Orange County Fire Authority Joint Powers Authority (JPA) is entitled to appoint a representative director (“Director”) to the Orange County Fire Authority’s Board of Directors, and
WHEREAS, each member agency, by resolution of its governing body, shall designate and appoint one representative to act as its Director on the Authority Board of Directors, except the County whose Board of Supervisors shall appoint two representatives to act as its Directors, and
WHEREAS, each Director shall be a current elected member of the governing body, and
WHEREAS, each Director shall hold office until the selection of a successor by the appointing body, and
WHEREAS, each Director is to serve at the pleasure of his or her appointing body and may be removed at any time, with or without cause, at the sole discretion of that appointing body, and
WHEREAS, any vacancy shall be filled in the same manner as the original appointment of a Director.

NOW, THEREFORE the City Council of the City of Cypress does hereby resolve as follows:

SECTION 1. The City Council hereby designates and appoints __________ as a Director to the Orange County Fire Authority Board of Directors.

SECTION 2. The City Council hereby directs the City Clerk to transmit a copy of executed resolution to the Clerk of the Authority of the Orange County Fire Authority prior to their next regularly scheduled board meeting.

SECTION 3. This Resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall attest to and certify the vote adopting this Resolution.

PASSED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the ___ day of _______, 20__.

MAYOR OF THE CITY OF CYPRESS
ATTEST:

CITY CLERK OFTHE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the ___ day of __________, 20__, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 7.

FROM: Alisha Farnell, City Clerk
DATE: 01/13/2025
SUBJECT: Establish a City Council Ad Hoc Subcommittee to Advise and Assist with the Development of Community Survey Questionnaire

RECOMMENDATION
Adopt a Resolution creating an ad hoc subcommittee to advise and assist with the development of the community survey questionnaire, appointing two members of the City Council to the ad hoc subcommittee, and establishing its duration and duties.

DISCUSSION
The City Council's Strategic Plan includes an objective to create a City Council ad hoc subcommittee to advise the development of questions for the 2025 community survey.

The City Council approved an agreement with True North Research, Inc. to conduct a community survey and up to two additional updates to the survey following a competitive process in 2022. A community survey provides the City Council with data to guide decision-making, strategic planning, and resource allocation. The community survey conducted in 2022 assessed resident satisfaction with city services and obtained feedback on public engagement enhancements. The 2025 update is a formal, statistically accurate community survey that will provide the City Council with new data that can serve as a community needs assessment and a performance measurement tool for future decision-making.

It is recommended the City Council create an ad hoc subcommittee consisting of two Council Members to assist with the development of the community survey questionnaire. Cypress' process for creating ad hoc subcommittees calls for Council Members to be appointed by the Mayor and confirmed by the City Council.

BUDGET IMPACT
None.

LEGAL REVIEW
The City Attorney has reviewed and approved the attached Resolution.

APPROVED BY: Peter Grant, City Manager
Attachments
Resolution
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,

AND ACTING AS EX-OFFICIO GOVERNING BOARD OF DIRECTORS OF

THE CYPRESS RECREATION AND PARK DISTRICT, ESTABLISHING

AN AD HOC SUBCOMMITTEE TO ADVISE AND ASSIST WITH THE

DEVELOPMENT OF A COMMUNITY SURVEY QUESTIONNAIRE
WHEREAS, the Cypress strategic plan includes an objective to create an ad hoc subcommittee to advise the development of questions for the 2025 community survey; and WHEREAS, the City of Cypress last conducted a community survey in 2022 to assess resident satisfaction with city services and provide feedback on public engagement enhancements; and
WHEREARS, a community survey serves as a tool that provides City Council with guidance during decision making, strategic planning, and resource allocation.

NOW, THEREFORE, the City Council of the City of Cypress, and acting as ex-officio governing Board of Directors of the Cypress Recreation and Park District, resolves as follows:

Section 1. Establishment
An Ad Hoc Subcommittee is hereby established for the purpose of providing advisory direction. City Council Members shall be appointed by the Mayor and confirmed by the City Council.

Section 2. Duties of the Ad Hoc Subcommittee
The Ad Hoc Subcommittee shall work cooperatively with True North Research, Inc. and staff to advise and assist with the development of the 2025 community survey questionnaire.

Section 3. Composition
The Ad Hoc Sucommittee shall consist of two City Council Members. Staff support shall be designated by the City Manager.

Section 4. Duration of the Subcommittee
The Ad Hoc Subcommittee shall expire at such time as the community survey final report has been presented to the City Council by True North Research, Inc. and shall not last longer than July 1, 2025.

PASSED AND ADOPTED by the City Council of the City of Cypress, and acting as ex-officio governing Board of Directors of the Cypress Recreation and Park District, at a regular meeting held on the 13th day of January, 2025.
_______________________________

MAYOR OF THE CITY OF CYPRESS
ATTEST:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 13th day of January, 2025, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
___________________________________

CITY CLERK OF THE CITY OF CYPRESS

Cypress City CouncilJanuary 13, 2025

Cypress City Council
January 13, 2025