AGENDA
SPECIAL JOINT MEETING
CYPRESS CITY COUNCIL AND
RECREATION AND COMMUNITY
SERVICES COMMISSION
July 14, 2025
5:00 P.M.
www.cypressca.org 5275 Orange Avenue
Cypress, California
Interested in speaking to the City Council? Information about participating in the City Council meeting appears at the end of the agenda.
CALL TO ORDER
5:00 P.M.
Council Chambers
ROLL CALL
Cypress City Council (also acting as the Ex-Officio Governing Board of Directors of the Cypress Recreation and Park District)
Mayor David Burke
Mayor Pro Tem Leo Medrano
Council Member Kyle Chang
Council Member Scott Minikus
Council Member Bonnie Peat
Recreation and Community Services Commission
Commissioner Quintin Bentley
Commissioner Fermin Cervantes
Commissioner Jeff Dronkers
Commissioner Colin Edwards
Commissioner Carol Erbe
Commissioner Christen Jackson
Commissioner Kenna Russell
INVOCATION King of the Nations Church
PLEDGE OF ALLEGIANCE
PRESENTATIONS
Parks Make Life Better Month Proclamation
ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City ORAL COMMUNICATIONS ON AGENDA ITEMS (Three minutes per speaker. The City Council may adjust the time allotted per speaker.)
The public may address the City Council on agenda items prior to any action taken. Although Council Members may provide brief responses, the City Council may not engage in a discussion with members of the public during the meeting. Please complete a Speaker's Card to address the City Council in-person. Please follow the instructions at the end of the agenda and wait for the Mayor/City Clerk to call on you to address the City Council virtually. Speakers providing in-person comments will be called first. Members of the public are encouraged to communicate with the City Council via email at [email protected] or by calling 714-229-6699.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a Council Member requests separate action on a specific item. Council Members voting no or abstaining on a Consent Calendar item may do so without removing the item from the Consent Calendar.
1. Proclaim the Month of July 2025 as Parks Make Life Better Month Prepared by: Alisha Farnell, City Clerk
Recommendation: Proclaim the month of July 2025 as Parks Make Life Better Month.
NEW BUSINESS
2. Receive an Annual Update from the Recreation and Community Services Commission
Prepared by: Jeff Draper, Director of Recreation and Community Services Recommendation: Receive an annual update from the Recreation and Community Services Commission.
3. Receive a Report from the Ad Hoc Subcommittee to Review and Potentially Make Recommendations Regarding Park Amenities
Prepared by: Ad Hoc Subcommittee, Mayor Burke and Council Member Chang Recommendation: Receive a report from the ad hoc subcommittee to review and potentially make recommendations regarding park amenities.
July 14, 2025 | Page 2
4. Provide Direction Regarding Replacement Picnic Area Shade Structures and Approve a Contract for the Replacement of the Picnic Area Shade Structure at Maple Grove Park South, Project 399
Prepared by: Nick Mangkalakiri, Director of Public Works Recommendation:
1. Provide direction regarding replacement picnic area shade structures; and
2. Approve Plans and Specifications for the replacement of the picnic area shade structure at Maple Grove Park South, Project 399; and
3. Award a contract to Landmark Associated Builders, Inc. for $79,950, and authorize a contingency of $11,050.
ITEMS REMOVED FROM CONSENT CALENDAR
ADJOURNMENT
The next City Council meeting will be an adjourned Regular Meeting, to be held on Monday, July 14, 2025, beginning at 6:00 p.m. in the Council Chambers.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. Dated this 11th day of July, 2025.
________________________________
Alisha Farnell, City Clerk
July 14, 2025 | Page 3
PUBLIC PARTICIPATION
Members of the public can participate in the City Council meeting in the following ways:
1. Attend In-Person. First-come, first-served seating is available. All attendees must be free of any symptoms associated with contagious illnesses.
2. Attend Virtually via Webinar. Follow this link:
https://attendee.gotowebinar.com/register/4751791736130937943. Advanced registration is recommended.
The public may address the City Council virtually during Oral Communications on Agenda Items and Public Hearings. Virtual participants must click the 'hand raise' button prior to the end of the first in-person speaker to indicate they wish to address the City Council. Upon clicking the 'hand raise' button, please unmute your microphone and wait for the Mayor/City Clerk to call on you. = Hand Raise = Unmute
3. Submit Public Comments Prior to the Meeting. The public may submit comments via email to [email protected]. Comments submitted by 3:00 p.m. on the day of the meeting will be added to the meeting record.
4. Watch the Meeting. The City Council meeting can be viewed on Spectrum Cable Channel 36 or on the City's website at www.cypressca.org/watchlive.
5. Listen to the Meeting. Listen-only teleconferencing is available by calling (631) 992-3221 and entering Access Code 577-042-297. No registration or audio pin is necessary.
INVOCATION POLICY
The City Council does not endorse the content of the invocation and does not endorse the invocational speaker’s particular faith, belief and/or religious denomination. The City Council has an established neutral policy for selecting and scheduling invocational speakers. The City Council’s policy on invocations is available from the City Clerk.
AMERICANS WITH DISABILITIES ACT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 229-6685 at least 72 hours prior to the meeting to enable the City to make reasonable arrangements to assure accessibility to this meeting.
July 14, 2025 | Page 4
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Special Joint Meeting 1.
FROM: Alisha Farnell, City Clerk
DATE: 07/14/2025
SUBJECT: Proclaim the Month of July 2025 as Parks Make Life Better Month
RECOMMENDATION
Proclaim the month of July 2025 as Parks Make Life Better Month.
DISCUSSION
Periodically, the City receives requests to publicly declare, recognize, observe, or promote awareness of a special event. As the City's past practice has established, routine and/or internal proclamation requests are placed on an agenda by the City Clerk for consideration by the City Council. Any new proclamation requests may be added to a future agenda in accordance with City Council policy.
The City Clerk received a routine request from the Recreation and Community Services Department for the City Council to officially proclaim the month of July 2025 as Park Makes Life Better Month. A proclamation has been prepared for the Mayor’s signature and is attached for consideration.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Proclamation
“PARKS MAKE LIFE BETTER!® MONTH”
JULY 2025
WHEREAS, since the establishment of Cypress Recreation and Park District in 1949, parks and recreation remains an integral part of Cypress with outstanding recreation programming and community services that add value to the City’s homes and businesses; and
WHEREAS, Cypress residents, businesses, community organizations and visitors are able to enjoy many benefits of the City’s parks in accessing outdoor spaces that promote physical, emotional, and mental health and wellness through organized and self-directed fitness, play, and activity; and
WHEREAS, Parks and Recreation creates memorable experiences through youth sports and enrichment activities, teen programs, community and senior centers, adult fitness programs, enrichment programs, free community events, and beyond; and WHEREAS, Parks and Recreation supports the economic vitality of Cypress by partnering with local businesses and non-profits, and offering events for resident’s engagement; and
WHEREAS, Parks and Recreation supports safe, vibrant, and attractive communities that make life better through positive alternatives offered in their recreational opportunities.
NOW, THEREFORE, BE IT PROCLAIMED, that I, David Burke, Mayor of the City of Cypress, along with my fellow Council Members, do hereby proclaim the month of July 2025 as “PARKS MAKE LIFE BETTER! ® MONTH” in the City of Cypress, and invite all its citizens to use and enjoy its parks, open spaces, facilities, and recreation opportunities. _________________________________
David Burke
Mayor of the City of Cypress
Dated: July 14, 2025
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Special Joint Meeting 2.
FROM: Jeff Draper, Director of Recreation and Community Services DATE: 07/14/2025
SUBJECT: Receive an Annual Update from the Recreation and Community Services Commission
RECOMMENDATION
Receive an annual update from the Recreation and Community Services Commission.
DISCUSSION
The Recreation and Community Services strategic plan (attached) includes an objective to conduct a joint meeting with the City Council and the Recreation and Community Services Commission. The Recreation and Community Services Director and Commission Chair will provide an annual update on recreation programming and Commissioner activities.
BUDGET IMPACT
None.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Recreation Strategic Plan
City of Cypress
Recreation & Community Services Department
Strategic Plan
2020 - 2025
RECREATION & COMMUNITY SERVICES STRATEGIC PLAN 2020 – 2025
GOAL:
PROVIDE EFFECTIVE AND INNOVATIVE
PROGRAMS AND SERVICES
STRATEGY IMPLEMENTATION/
INITIATION YEAR
STATUS
Provide progressive training,
development and succession
opportunities for employees.
2019-20 Done
Identify opportunities to partner with
neighboring cities, local schools, and
non-profits to enhance services and
efficiency:
Teen Center
Senior Services
Recreation Services
2020-21
2021-22
2022-23
Done
Done
Done
Increase volunteer program participation
and impact. 2023-24 Done
Conduct a needs assessment to ensure
programs and services match community
needs.
2024-25 Done
RECREATION & COMMUNITY SERVICES STRATEGIC PLAN 2020 – 2025
GOAL:
MAINTAIN FINANCIAL STABILITY
STRATEGY IMPLEMENTATION/
INITIATION YEAR
STATUS
Implement updated fees and
communicate the need for them to
community and customers.
2019-20 Done
Recommend an event and facility
sponsorship program to the City Council. 2024-25 Future Research grant opportunities as part of
annual budget development process. 2020-21 Done
Evaluate facility use and marketing to
increase revenue from rentals. 2024-25 Done
Explore opportunities for the RCS
Foundation to engage with the
community and support the department.
2021-22 Done
RECREATION & COMMUNITY SERVICES STRATEGIC PLAN 2020 – 2025
GOAL:
INCREASE PARTICIPATION AND COMMUNITY ENGAGEMENT
STRATEGY IMPLEMENTATION/
INITIATION YEAR
STATUS
Work with the Youth Action Committee to
evaluate innovative approaches to
programing, social media and
technology.
2019-20 Done
Develop a Recreation and Community
Services Commission annual report and
conduct a joint meeting with the City
Council and Commission.
2020-21 Done
Develop a Senior Citizens Commission
annual report and conduct a joint meeting
with the City Council and Commission.
2020-21 Done
Review department policies and
procedures to ensure services are being
provided in a fair and efficient manner:
Registration and Refund
Field and Facility Rentals
Park Regulations
2024-25
2023-24
2022-23
Done
Done
Done
Evaluate Senior Center programs and
activities to enhance participation,
especially for active older adults 2020-2021 Done
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Special Joint Meeting 3.
FROM: Ad Hoc Subcommittee, Mayor Burke and Council Member Chang DATE: 07/14/2025
SUBJECT: Receive a Report from the Ad Hoc Subcommittee to Review and Potentially Make Recommendations Regarding Park Amenities
RECOMMENDATION
Receive a report from the ad hoc subcommittee to review and potentially make recommendations regarding park amenities.
DISCUSSION
At its February 24 meeting, the City Council appointed the Mayor and Council Member Chang to this ad hoc subcommittee (Resolution attached).
The ad hoc subcommittee's duties were:
Review existing playground structures and shade structures Review plans for additional structures and upgrades/improvements to existing structures Solicit recommendations from the Recreation & Community Services Commission Potentially make recommendations regarding future plans to the City Council At the ad hoc subcommittee's request, the Recreation and Community Services Commission assessed each park at various times during the day and made recommendations regarding replacement of playground equipment, additional shade, and enhanced playground amenities (attached).
Material from the ad hoc subcommittee is also attached.
BUDGET IMPACT
None.
LEGAL REVIEW
Not applicable.
APPROVED BY: Ad Hoc Subcommittee
Attachments
Resolution 7003
RCS Commission Recommendations
Material from ad hoc subcommittee
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Cypress Recreation and Community Services Commission
Park Assessment Summary
The City Council established an ad hoc subcommittee to review and potentially make recommendations regarding park playground equipment and playground equipment shade structures. The ad hoc subcommittee attended the March 2025, Recreation and Community Services Commission meeting and requested the Commission provide input regarding:
1) Which parks would most benefit from additional shade over the playground area? 2) In what order should park playground equipment be replaced? 3) Which parks are best suited for special/unique playground equipment? The Recreation and Community Services Commission developed a park assessment form and assigned each Commissioner a total of five to seven parks to assess at various times during the day. The Recreation and Community Service Commission reviewed the park assessment forms and is recommending the following parks for replacement of playground equipment, additional shade, and enhanced playground amenities. 1) Playground Replacement Recommendations
Commissioners rated playground equipment on the following scale:
• 1 = Needs replacement within the next 12 months
• 2 = Suggest replacement within 2-4 years
• 3 = Medium wear, replace within 5-7 years
• 4 = Some wear, replace within 8-10 years
• 5 = Like new
After averaging the Commissioners’ responses, the Commission recommends a tiered approach for playground equipment for replacement. The recommendations are:
Tier 1
Average rating of 2.0
(Suggest replacement
within 2-4 years)
Tier 2
Average rating of 2.5
(Suggest replacement
within 2-4 or 5-7 years)
Tier 3
Average rating of 3.0
(Suggest replacement
within 5-7 years)
Darrell Essex Baroldi Sycamore Park Vessels Park*
Maple Grove North Park Damron Park*
Veterans Park Oak Knoll Park
Rosen/Acacia Park*
*Playground equipment is maintained by the City but on Cypress School District property through a cooperative agreement.
2) Additional Shade Needed
Commissioners rated the need for shade structures on the following scale:
• Shade structure needed at location
• Shade structure adequate at location
• Shade structure not adequate at location, additional shade needed • Other
After reviewing the Commissioners’ responses, the parks receiving responses indicating a shade structure is needed or not adequate for location are:
(3 Responses) (2 Responses) (1 Response)
Pinewood Park Maple Grove North Park Baroldi Sycamore Park Oak Knoll Park Damron Park*
Veterans Park Eucalyptus Park
Evergreen Park
Hettinga / Manzanita Park
Mackay Park
Maple Grove South Park
Peppertree Park
Vessels Park*
Willow Park
*Playground equipment is maintained by the City but on Cypress School District property through a cooperative agreement.
3) Enhanced Playground Amenities
The Commission also indicated which parks they would recommend for enhanced playground amenities. Parks receiving a response recommending enhanced playground amenities are:
(3 Responses) (2 Responses) (1 Response)
Oak Knoll Park Hettinga / Manzanita Park Baroldi Sycamore Park Veterans Park Cedar Glen Park
Damron Park*
Darrell Essex
Eucalyptus Park
Evergreen Park
Maple Grove North Park
Maple Grove South Park
Pinewood Park
Rosen/Acacia Park*
*Playground equipment is maintained by the City but on Cypress School District property through a cooperative agreement.
Attachment: Park Assessment Data
Cypress City Council Ad Hoc Subcommittee
Recommendations on Park Playground Equipment
and Shade Structures
Mayor David Burke and Council Member Dr. Kyle Chang
Recreation and Community Services
Commission
Commissioners
• Fermin Cervantes
• Jeff Dronkers
• Colin Edwards
• Carol Erbe
• Christen Jackson
• Anne Logovii
• Jan Ridgeway
Background – Playground Equipment
• Cypress has 19 parks with playground equipment
• Most playground equipment is outdated
• 15 parks have equipment that is between 17 and 22 years-old. • Expected useful life for playground equipment is approximately 15 years. • Existing playground equipment tends to be generic and repetitive • Current replacement schedule
• Replace one playground per year starting in FY2026/27. • Average age of 27.7 years-old before being replaced.
Background - Shade
• Benefits of Shade
• Helps reduce sun exposure
• Lowers surface temperature of playground equipment
• Makes equipment usable year-round
• Better for children with skin conditions or heat sensitivity • Extends lifespan and appearance of playground equipment •Majority of Cypress playgrounds do not have any
shade cover
Goals
1. Which parks should be prioritized for replacing
playground equipment?
2. Which parks would most benefit from
additional shade over the playground area?
3. Which parks are best suited for special/unique
equipment or amenities?
Examples of Shade Types
No Shade Natural Shade
Examples of Shade Types (cont’d)
Integrated Shade Standalone Shade Structure
Examples of Unique Amenities
Themed Equipment
Examples of Unique Amenities (cont’d)
Splash Pad Universally Accessible Playground
Methodology
• Ranking system was developed by RCS commission
• RCS commissioners were assigned several parks to visit • Parks were ranked on:
• Wear and tear
• Need for Shade
• Appropriateness of amenities
• Review data regarding playground equipment installation and prior facilities assessments
• Consider input received from residents via public comment or email Key Findings – Playground Equipment
RCS Commissioners identified (based on an average rating by two commissioners):
• 3 playgrounds for suggested replacement within 2 to 4 years • Darrell Essex, Maple Grove North, Veterans Park
• 10 playgrounds for suggested replacement within 6 years • 15 playgrounds for suggested replacement within 10 years Playground Equipment – Lowest Rated Parks
Park Average Rating
Darrell Essex 2.0
Maple Grove North Park 2.0
Veterans Park 2.0
Baroldi Sycamore Park 2.5
Damron Park 2.5
Oak Knoll Park 2.5
Rosen/Acacia Park 2.5
Vessels Park 3.0
Key
1 – Needs Replacement
2 – Suggest replacement in next 2
to 4 years
3 – Medium wear, replace in next 5
to 7 years
4 – Some wear, replace in next 8 to
10 years
5 – Like New
Key Findings – Shade
• Baroldi Sycamore Park
• Damron Park
• Eucalyptus Park
• Evergreen Park
• Hettinga/Manzanita Park
• Mackay Park
• Maple Grove North Park
• Maple Grove South Park
• Oak Knoll Park
• Peppertree Park
• Pinewood Park
• Vessels Park
• Veterans Park
• Willow Park
RCS Commissioners identified 14 parks where at least
one commissioner believed shade would be beneficial
*Highlighted
at top of list
Key Findings - Amenities
• Baroldi Sycamore Park
• Cedar Glen Park
• Damron Park
• Darrel Essex Park
• Eucalyptus Park
• Evergreen Park
• Hettinga/Manzanita Park
• Maple Grove North Park
• Maple Grove South Park
• Oak Knoll Park
• Pinewood Park
• Rosen/Acacia Park
• Veterans Park
RCS Commissioners identified 13 parks to consider for
enhanced playground amenities:
*Highlighted
at top of list
Key Findings - Amenities
RCS Commissioner suggestions included:
• Additional seating near playgrounds
• A picnic area
• Expanded parking
•Upgraded drinking fountains
• Additional pickleball courts
• A public restroom
• Security cameras
• Exercise equipment
Playground Equipment – Lowest Rated Parks
Recommendation: Start with these
Park Rating Shade Amenities
Veterans Park 2.0 Yes Yes
Maple Grove North Park 2.0 Yes Yes
Darrell Essex Park 2.0 Yes
Baroldi Sycamore Park 2.5 Yes Yes
Oak Knoll Park 2.5 Yes Yes
Damron Park 2.5 Yes Yes
Rosen/Acacia Park 2.5 Yes
Vessels Park 3.0 Yes
Ad Hoc Recommendations
• Recommend starting with lowest rated tier of parks for playground equipment replacement
• Recommend adding shade structures either:
1. as playgrounds are replaced or
2. to parks where we do not anticipate adding unique amenities that change the footprint and are not scheduled for renovation:
• Eucalyptus Park
• Pinewood Park
• Maple Grove South Park
Ad Hoc Recommendations
• Recommending considering unique destination amenities:
• Evergreen Park
• Hettinga Manzanita Park
• Oak Knoll Park
• Veterans Park
• Baroldi Sycamore Park (seek community input/staff feedback) Within 1 to 2 months: Obtain pricing for new playground equipment and playground shade at Maple Grove North Park and Maple Grove South Park.
Within 3 to 9 months: AHSC work with city staff and the RCS Commission as needed to develop more concrete options or recommendations regarding parks under consideration for unique amenities, to be incorporated into the Capital Improvement Program.
Within 12 months: Utilize the RCS Commission to provide more detailed recommendations based on their additional suggestions.
Ad Hoc Subcommittee Recommendations cont’d
Goals of extending Ad Hoc Subcommittee
• Create a comprehensive, detailed plan to diversify what we offer in our city parks, enhance the of experience of attending and playing at our parks, and address the need for more shade and comfort • Create guidelines for playground equipment and shade structures • Community parks vs. Neighborhood parks
• Equipment to accommodate kids of all ages
• Amount of shade cover for playground areas, picnic areas, and seating areas • Plan to implement additional RCS Commissioner suggestions • Recommendations for unique destination amenities
• Splash pad, sensory playground, dog park, sand areas, special swings, themed equipment
Requested Actions
• Receive and file Ad Hoc Subcommittee recommendations
• Direct city staff to obtain pricing for playground equipment and shade structures at Maple Grove North and Maple Grove South Parks • Approve resolution extending AHSC to February 24, 2026 to develop more concrete options and recommendations.
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS,
AND ACTING AS EX-OFFICIO GOVERNING BOARD OF DIRECTORS
OF THE CYPRESS RECREATION AND PARK DISTRICT, CONTINUING
AN AD HOC SUBCOMMITTEE TO REVIEW AND MAKE
RECOMMENDATIONS REGARDING PARK AMENITIES
WHEREAS, Cypress’ park amenities are an important part of the services and programs the Recreation and Park District provides; and WHEREAS, replacing playground structures and adding shade structures is part of existing Capital Improvement Plan
WHEREAS, recommendations received from the Recreation & Community Services Commission deserve additional consideration and thoughtful implementation NOW, THEREFORE, the City Council of the City of Cypress resolves as follows:
Section 1. Establishment
An Ad Hoc Subcommittee is hereby established for the purpose of creating a comprehensive, detailed plan to diversify what we offer in our city parks, enhance the of experience of attending and playing at our parks, and address the need for more shade and comfort. Council Members shall be appointed by the Mayor and confirmed by the City Council.
Section 2. Duties of the Subcommittee
The Ad Hoc Subcommittee shall have the following duties:
A. With support from the City Manager and city staff, work to:
• Make recommendations regarding the replacement of playground equipment and addition of shade structures to the City Council
• Create guidelines for park playground equipment and shade structures • Solicit recommendations from the Recreation & Community Services Commission to implement other improvements to city parks B. Report to the City Council by February 24, 2026, and preferably before the mid-year Fiscal Year 2025-26 budget and CIP update is presented to the Council.
Section 3. Composition
The Ad Hoc Subcommittee shall consist of two Council Members. Staff support shall be designated by the City Manager.
Section 3. Brown Act
As an Ad Hoc Subcommittee that is constituted solely to address the issues identified in this Resolution and is to be disbanded after the issues are presented to the City Council, the Ad Hoc Subcommittee shall not be subject to the requirements of the Brown Act (Government Code sections 54950 – 54963).
PASSED AND ADOPTED by the City Council of the City of Cypress at a regular meeting held on the 14th day of July, 2025.
MAYOR OF THE CITY OF CYPRESS
ATTEST:
CITY CLERK OF THE CITY OF CYPRESS
STATE OF CALIFORNIA }
COUNTY OF ORANGE } SS
I, ALISHA FARNELL, City Clerk of the City of Cypress, DO HEREBY CERTIFY that the foregoing Resolution was duly adopted at a regular meeting of the said City Council held on the 14th day of July, 2025, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
CITY CLERK OF THE CITY OF CYPRESS
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Special Joint Meeting 4.
FROM: Nick Mangkalakiri, Director of Public Works
DATE: 07/14/2025
SUBJECT: Provide Direction Regarding Replacement Picnic Area Shade Structures and Approve a Contract for the Replacement of the Picnic Area Shade Structure at Maple Grove Park South, Project 399
RECOMMENDATION
1. Provide direction regarding replacement picnic area shade structures; and
2. Approve Plans and Specifications for the replacement of the picnic area shade structure at Maple Grove Park South, Project 399; and
3. Award a contract to Landmark Associated Builders, Inc. for $79,950, and authorize a contingency of $11,050.
DISCUSSION
Replacement Picnic Area Shade Structures
The Recreation and Parks District offers shaded picnic areas at most parks. The size and style of the shade structures vary (attached), but a typical legacy installation is a wooden 17' by 17' structure. These structures are present at Baroldi Sycamore Park, Maple Grove North Park, Oak Knoll Park (three), and Peppertree Park, and are reaching the end of their useful life.
Consistent with City Council direction, Public Works and Recreation and Community Services have replaced legacy wooden picnic area shade structures in Eucalyptus Park, Manzanita Park, and Evergreen Park with modern, 20' by 20' steel and fabric shade structures. Legacy shade structures at Maple Grove South Park and Willow Park were removed for safety reasons and steel and fabric replacements are programmed for Maple Grove Park South in the FY 2024-25 CIP and Willow Park in the FY 2025-26 CIP.
At its May 12 meeting, the City Council continued consideration of a replacement steel and fabric picnic area shade structure at Maple Grove Park South until the park amenities ad hoc subcommittee reported back to the City Council. That report is also part of the July 14 agenda.
Recommendations
It is recommended that the City Council confirm its direction to replace legacy wooden picnic area shade structures with in-kind steel and fabric structures. Clear direction for the replacement of legacy wooden picnic area shade structures enables Public Works to efficiently program, budget, design, bid, and construct these projects. A standard approach to these 11 picnic areas will avoid costly design/redesign processes, reduce long-term maintenance and replacement costs, and accelerate project delivery (helping to avoid situations where the shade amenity is offline for an extended period, as is the case with Maple Grove South Park and Willow Park).
1. It is also recommended that picnic area and playground equipment operate with independent shade systems to avoid: (1) complicating design or compromising the playground equipment and/or picnic area function and (2) operational/customer service issues that arise when an amenity that can be reserved for exclusive use (picnic areas) appears to be combined with an amenity that cannot be reserved (playground equipment). Maintaining independent shade systems will not prevent Public Works and RCS from pursuing potential savings from economies of scale and/or bulk purchasing when undertaking multiple/similar projects or projects in proximity to each other.
2. Alternatives
The City Council can consider providing different direction for pending/future replacement of the eight legacy wooden picnic area shade structures. If the City Council provides different direction, it should set objective criteria/goals for a standard design that Public Works and RCS can work with the RCS Commission to recommend to the City Council. For example, the City Council could direct that picnic areas be shaded from 11am to 3pm on the longest day of the year. In this example, consideration should be given to how creating extensive summer shade impacts the picnic areas in the evening and in the fall and winter (particularly how cool/dark the picnic areas, which do not have artifical light, may become and the impact of accumulated water and debris) and how large shade structures interact with other park amenities and landscaping.
Award a Contract for the Replacement of the Picnic Area Shade Structure at Maple Grove Park South, Project 399
If the City Council confirms its direction to replace legacy wooden picnic area shade structures with steel and fabric shade structures, it is also recommended that it award a contract for the replacement of the picnic area shade structure at Maple Grove Park South, Project 399. The May 12 agenda report is attached.
This recommendation is included as part of this agenda report because the bids received for the project expire on July 22. In the current high construction inflation bidding environment, Public Works expects that rebidding the project will result in higher costs (even for the same design). Should the City Council provide different direction for the replacement of legacy wooden picnic area shade structures, Public Works will redesign and rebid the project once the City Council has approved new design criteria/goals.
BUDGET IMPACT
The replacement of legacy wooden picnic area shade structures with modern, in-kind steel The replacement of legacy wooden picnic area shade structures with modern, in-kind steel and fabric shade structures is built into the Seven-Year CIP. Public Works and RCS anticipate that the steel structures will have a much longer useful life than the wooden structures and that the cost to replace the fabric shades will be considerably less than the cost of repairing/replacing the wooden shade structures.
Should the City Council provide different direction for the pending/future replacement of the legacy wooden picnic area shade structures the estimated cost will be included in the ultimate recommendation to the City Council.
Estimated construction costs for the replacement of the Maple Grove Park South picnic area shade structure are $91,000 and sufficient funding was budgeted in the District's General Fund in FY 2024-25 and will be carried over into FY 2025-26.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Park Picnic Areas
May 12 Maple Grove Park South Report
May 12 Maple Grove Park South Award Info
Arnold Cypress Park
2 - 40’x40’ 2 - 15’x30’
Lexington Park
4 - 25’x25’ 2 - 25’x50’
Mackay Park
3 - 20’x20’ 2 - 10’x10’
Evergreen Park
1 - 20’x20’
Manzanita Park
1 - 20’x20’
Eucalyptus Park
1 - 20’x20’
Veterans Park
1 - 40’x40’
Maple Grove South Park
1 - 20’x20’ in FY2024-25 CIP
Willow Park
1 - 20’x20’ in FY 2025-26 CIP
Oak Knoll Park
1 - 17’x17’
Oak Knoll Park
1 - 17’x17’
Maple Grove North Park
1 - 17’x17’
Baroldi Sycamore Park
1 - 17’x17’
Oak Knoll Park
1 - 17’x17’
Peppertree Park
1 - 17’x17’
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular Item # 8.
FROM: Nick Mangkalakiri, Director of Public Works
DATE: 05/12/2025
SUBJECT:Award a Contract for the Replacement of the Picnic Area Shade Structure at Maple Grove Park South, Project 399
RECOMMENDATION
1. Approve Plans and Specifications for the replacement of the picnic area shade structure at Maple Grove Park South, Project 399; and
2. Award a contract to Landmark Associated Builders, Inc. for $79,950, and authorize a contingency of $11,050.
DISCUSSION
The shade structure at Maple Grove South was removed due to damage and deterioration and this project will replace it with fabric shade sails and steel posts that are more durable and resilient to the elements than the previous wooden structure.
Similar the shade sails have been installed at Eucalyptus Park and Manzanita Park.
On April 9, the City advertised the project and 18 bid packets were distributed to contractors. On April 23, the City received five bids for the project with Landmark Associated Builders, Inc. as the low bidder. A summary of project award information is attached.
BUDGET IMPACT
Estimated construction costs are $91,000 and sufficient funding is available in the Recreation and Park District's General Fund.
LEGAL REVIEW
None required.
APPROVED BY: Peter Grant, City Manager
Attachments
Project Award Information
Project Award Information Checklist
Description of Project:
This project will replace the shade structure at Maple Grove Park South.
Contract Working Days: Ten (10) working days
Advertisement Date: April 9, 2025
Notice Inviting Bids Sent to: CIPList.com
Bid Opening Date: April 23, 2025
No. of Bid Packets Distributed: Eighteen (18)
Bidders Base Bid Amount
1. Landmark Associated Builders, Inc., Downey, CA $ 79,950.00
2. Western State Builders, Inc., Escondido, CA $ 84,921.00
3. Genesis Builders, Inc., Buena Park, CA $ 88,157.00
4. R.E. Schultz Construction, Inc., Orange, CA $ 103,870.00
5. Golden Coast Construction, La Habra, CA $ 105,520.68 Apparent Low Bidder: Landmark Associated Builders, Inc., Downey, CA - $79,950 Qualified to Perform Work: Yes. Staff confirmed bid was responsive.
Contractor’s License: Registration with DIR:
Valid at Time of Award: Yes Contractor: Yes
Valid at Time of Bid: Yes Sub-Contractor: Yes
Experience:
The apparent low bidder has performed this type of work for multiple clients in Southern California.
Kevin Chin
CONTRACTOR TOTAL BID
1 Landmark Associated Builders, Inc. 79,950.00$
2 Western State Builders, Inc. 84,921.00$
3 Genesis Builders, Inc. 88,157.00$
4 R.E. Schultz Construction, Inc. 103,870.00$
5 Golden Coast Construction 105,520.68$
6 7
8 9
10 PRELIMINARY BID RESULTS - FOR INFORMATIONAL PURPOSES ONLY
BID RESULTS
for
SHADE STRUCTURE AT MAPLE GROVE PARK SOUTH
PROJECT 399
Bid Opening: Wednesday, April 23 at 11:00 AM
Landmark Associated Builders, Inc.
Danielle Bogdanovich
(562) 607-1208
1135724
2000010112
8741 Byers Street, Downey, CA. 90242
76,450 76,450
3,500 3,500
79,950
Seventy-Nine Thousand Nine Hundred Fifty Dollars
Shade Structure at Maple Grove Park South
Project 399
PROPOSAL BID SHEET
CITY OF CYPRESS PROJECT 399
SCHEDULE OF WORK ITEMS
SHADE STRUCTURE AT MAPLE GROVE PARK SOUTH
Contractor:
Address:
Contact: Contractor’s License No.:
Phone: DIR Number:
BID DUE DATE: Wednesday, April 23, 2025 at 11 AM
The undersigned principal, after having carefully examined the plans, Specifications and General Provisions for the City of Cypress Public Works Project 399, hereby proposes and agrees to furnish all labor, materials, equipment, transportation, services, sales taxes and other costs necessary to complete the entire project in strict conformity with the specifications, general and special provisions, and all addenda therefore as prepared by the Engineering Division of the Department of Public Works of the City of Cypress and to complete all work within the contract time specified in this PROPOSAL, for the following bid:
BASE BID
No. Quantity Unit Items of Work
(Please Print Unit Prices Written in Words)
Unit
Price Total
1. 1 EA
Install 20' x 20' Shade Structure per manufacturer’s plan (includes removal of existing abandoned concrete
foundations, engineering*, structure, dewatering**, new foundations, installation, freight and taxes)
$ $
PER EA
2. 100 SF
Remove and Replace 4” Thick Concrete Pad
$ $
PER SF
NOTE:
Per Public Contracts Code Section 20103.8(a), the lowest bid shall be the lowest bid price on the base contract without consideration of the optional additive bid item.
TOTAL AMOUNT OF BASE BID: $
TOTAL AMOUNT OF BID IN WORDS:
Dollars
(Please Print Total Amount of Bid in WORDS)
Genesis Builders, Inc. dba K2 Painting
2007 Raymer Ave Ste S Fullerton, CA 92833
Rick Chung 1004198
714)749-4558 1000411359
52.00 5,200.00
82,957.00 82,957.00
88,157.00
Eighty-eight thousand one hundred fifty-seven
Shade Structure at Maple Grove Park South
Project 399
PROPOSAL BID SHEET
CITY OF CYPRESS PROJECT 399
SCHEDULE OF WORK ITEMS
SHADE STRUCTURE AT MAPLE GROVE PARK SOUTH
Contractor:
Address:
Contact: Contractor’s License No.:
Phone: DIR Number:
BID DUE DATE: Wednesday, April 23, 2025 at 11 AM
The undersigned principal, after having carefully examined the plans, Specifications and General Provisions for the City of Cypress Public Works Project 399, hereby proposes and agrees to furnish all labor, materials, equipment, transportation, services, sales taxes and other costs necessary to complete the entire project in strict conformity with the specifications, general and special provisions, and all addenda therefore as prepared by the Engineering Division of the Department of Public Works of the City of Cypress and to complete all work within the contract time specified in this PROPOSAL, for the following bid:
BASE BID
No. Quantity Unit Items of Work
(Please Print Unit Prices Written in Words)
Unit
Price Total
1. 1 EA
Install 20' x 20' Shade Structure per manufacturer’s plan (includes removal of existing abandoned concrete
foundations, engineering*, structure, dewatering**, new foundations, installation, freight and taxes)
$ $
PER EA
2. 100 SF
Remove and Replace 4” Thick Concrete Pad
$ $
PER SF
NOTE:
Per Public Contracts Code Section 20103.8(a), the lowest bid shall be the lowest bid price on the base contract without consideration of the optional additive bid item.
TOTAL AMOUNT OF BASE BID: $
TOTAL AMOUNT OF BID IN WORDS:
Dollars
(Please Print Total Amount of Bid in WORDS)
R.E. Schultz Construction, Inc.
1767 North Batavia Street, Orange, CA 92865
Richard Schultz 1007195
714-649-2627 1000033385
98,220.00 98,220.00
56.50 5,650.00
103,870.00
Ninety Eight Thousand Two Hundred and Twenty Dollars
Fifty Six Dollars and Fifty Cents
One Hundred and Three Thousand Eight Hundred and
Seventy
Shade Structure at Maple Grove Park South
Project 399
PROPOSAL BID SHEET
CITY OF CYPRESS PROJECT 399
SCHEDULE OF WORK ITEMS
SHADE STRUCTURE AT MAPLE GROVE PARK SOUTH
Contractor:
Address:
Contact: Contractor’s License No.:
Phone: DIR Number:
BID DUE DATE: Wednesday, April 23, 2025 at 11 AM
The undersigned principal, after having carefully examined the plans, Specifications and General Provisions for the City of Cypress Public Works Project 399, hereby proposes and agrees to furnish all labor, materials, equipment, transportation, services, sales taxes and other costs necessary to complete the entire project in strict conformity with the specifications, general and special provisions, and all addenda therefore as prepared by the Engineering Division of the Department of Public Works of the City of Cypress and to complete all work within the contract time specified in this PROPOSAL, for the following bid:
BASE BID
No. Quantity Unit Items of Work
(Please Print Unit Prices Written in Words)
Unit
Price Total
1. 1 EA
Install 20' x 20' Shade Structure per manufacturer’s plan (includes removal of existing abandoned concrete
foundations, engineering*, structure, dewatering**, new foundations, installation, freight and taxes)
$ $
PER EA
2. 100 SF
Remove and Replace 4” Thick Concrete Pad
$ $
PER SF
NOTE:
Per Public Contracts Code Section 20103.8(a), the lowest bid shall be the lowest bid price on the base contract without consideration of the optional additive bid item.
TOTAL AMOUNT OF BASE BID: $
TOTAL AMOUNT OF BID IN WORDS:
Dollars
(Please Print Total Amount of Bid in WORDS)
Stephen Nolin 1074709
1001069298
94,968.61
10,552.07
105,520.68
94,968.61
10,552.07
One hundred five thousand five hundred twenty
dollars and sixty-eight cents.