Agenda packet — Cypress City Council, March 10, 2026 (part 2 of 2)

Proposed Update
March 2026
SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS RESPONSIBLE DEPARTMENT: Recreation and Community Services

PURPOSE
To support local non-profit organizations that deliver services, programs, events, and volunteer resources that align with and enhance City of Cypress (City) and/or Cypress Recreation and Park District (District) programs and services. In support of this resource, the City of Cypress has created guidelines to establish a formal and fair method for considering direct funding (financial assistance), staff support and fee waivers for use of facilities and equipment to community nonprofit organizations.

Support from the non-profit grant request program is intended to enable organizations to maintain or expand the impact of their community-based services. These grants are supplementary in nature and are not intended to serve as an organization’s primary source of support.

GRANT PROCESS
The District shall solicit grant applications from local non-profit organizations on a biennial basis.

This two-year grant cycle enables the District to more effectively manage its budget and offers recipient organizations a greater certainty for planning future programs, services and events. The next grant cycle is July 1, 2027, through June 30, 2029.

Applications will be evaluated based on the degree to which proposed programs and services benefit and most effectively serve Cypress residents. Priority consideration shall be given to requests that supplement or enhance City and District services and that demonstrates broad community impact and appeal.

ELIGIBILITY
To be eligible to receive a grant, organizations must:
• Submit a fully completed non-profit grant application in accordance with all guidelines and by the specified date.
• Attain and maintain tax-exempt status as recognized by the Internal Revenue Service (IRS) under sections 501(c)(3),(4),(6), or (7) and/or be officially recognized as a taxexempt organization under applicable California state law. • Have sustained operations and actively provided programs, services, or events for a minimum of one year prior to the date of application.
• Provide a service, program, event, and/or volunteer resource that directly benefits the City, District, and/or the residents of Cypress.
• Have at least 55% of their membership and 55% of their executive board members living

CITY OF CYPRESS

CITY COUNCIL POLICY
CP-7

Page 2 of 4 ends

Proposed Update
March 2026
SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS in Cypress to be considered highest priority. National or regional organizations may satisfy this requirement if members maintain a business address within Cypress.

Organizations headquartered outside the city may still be eligible to apply if they can demonstrate that their programs or services are delivered directly to Cypress residents within the city.
• Provide and maintain special event and/or general liability insurance coverage that names the City and the District as additionally insured. Insurance must meet or exceed the minimum requirements established by the City and District.

GUIDELINES
Grant funding and support must solely be utilized for public purposes and must comply with all applicable laws and statutes. All services, programs, or events must provide a clear and demonstrable benefit for Cypress residents. Grant funds and support may not be used for salaries, repayment of debt obligations, political purposes, or as passthrough funding to individuals or other organizations.

Grant funds and support must be used within the designated fiscal year and may not be carried forward from one fiscal year to another. Any unclaimed funds or support shall be returned to the Districts’ General Fund.

Organizations receiving funding or support shall not require the involvement of a City Council Member, City Commissioner, or City staff on its Board of Directors or general membership.

APPLICATION PROCESS
All applicants must submit a complete non-profit grant request application by the specified date.

Applications shall provide a detailed explanation of the requested funding and/or support.

Incomplete/late applications will not be considered. Submitting an application is not a guarantee that the request will be approved.

CITY OF CYPRESS

CITY COUNCIL POLICY
CP-7

Page 3 of 4 ends

Proposed Update
March 2026
SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS • Description of fee waivers for use of facilities and equipment requests • IRS letter of determination
• Organization’s bylaws
• Executive board contact information
• Budget and account balance sheet
• Certificate of insurance
Organizations receiving a grant must enter into a written agreement that specifies the organization’s responsibilities and use of the grant. The organization must also document all grant expenditures and provide a full accounting to substantiate that grant funding was spent appropriately. The District may request additional documentation to ensure the funds were used appropriately.

PROVISIONS OF SUPPORT
Organizations may request direct funding, staff support, and fee waivers for use of facilities and equipment. Organizations who have received support during the previous cycle, meet all the eligibility requirements, including the 55% residency for membership and executive board, and who are requesting similar support from previous years may be administratively approved by the City Manager or their designee. The City Council will consider support for all new organizations requesting support and existing organizations not meeting the 55% membership and executive board residency requirement, requesting substantial changes to previous support, or requesting direct funding. Support awarded through the grant process will be limited to the allocation approved for those purposes.

Organizations receiving direct funding must provide an invoice at the conclusion of the service, program, or event to receive payment. In the case of direct funding awarded for annual support of the organization’s operations the District shall make payment in December and June. For all items purchased with direct funding of $1,000 or more, three quotes must be obtained and included with the invoice.

CITY OF CYPRESS

CITY COUNCIL POLICY
CP-7

Page 4 of 4 ends

Proposed Update
March 2026
SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS p.m. (Senior Clubs exempted for Senior Center uses).
• Request to use the Community Center Grand Ballroom/Senior Center Multi-Purpose Room on Friday, Saturday and Sunday twice based on availability. Use of these rooms counts towards the maximum of 15 room reservations.

The District reserves the right to immediately suspend grants in the unlikely event the City/District experience financial constraints or if an organization undergoes a significant operational, financial or other change.

REPORTING REQUIREMENTS
Organizations receiving a grant must submit an annual report (July 1 to June 30) by August 1 to document how the grant was used. The report shall include:
• Cover letter summarizing how the grant was used, with details on services, programs, or events provided.
• Metrics used to measure the organization’s and grant’s performance and impact. • Photos of the grant-supported services, programs, or events.

Organizations receiving direct funding shall also include:
• An itemized accounting of how the funds were spent.
• Copies of invoices and/or receipts.
• Comparison of actual expenditures to the approved budget. • Explanation of any variances greater than 10% of any line item.

If the grant is not used in accordance with the approved purpose, the organization shall be required to return the funding. Failure to provide proper documentation and required reporting will disqualify the organization from future grants. All records relating to the grant must be maintained by the organization for at least 3 years. The District reserves the right to conduct an audit and/or require additional documentation regarding direct funding.

Organizations receiving direct support shall make good faith efforts to procure goods and services from businesses in Cypress.

CITY OF CYPRESS CP-7
CITY COUNCIL POLICY Page 1 of 34
Updated Sept. March 20262005

SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS _______________
JOHN B. BAHORSKI

CITY MANAGER

ADOPTED BY CITY COUNCIL ON SEPTEMBER 8, 2025
RESPONSIBLE DEPARTMENT: Cypress Recreation & Community Services

PURPOSE
Many of the City’s non-profit organizations provide a volunteer resource that is critical to the support and ongoing success of various City programs and Recreation services. To support local non-profit organizations that deliver services, programs, events, and volunteer resources that align with and enhance City of Cypress (City) and/or Cypress Recreation and Park District (District) programs and services. In support of this resource, the City of Cypress has created guidelines to establish a formal and fair method for considering direct funding (financial assistance), staff support, and fee waivers for use of facilities and equipment and indirect support to community non-profit organizations.

GRANT PROCESS
The District shall solicit grant applications from local non-profit organizations on a biennial basis. This two-year grant cycle enables the District to more effectively manage its budget and offers recipient organizations a greater certainty for planning future programs, services and events. The next grant cycle is July 1, 2027, through June 30, 2029.

ELIGIBILITY
The criteria that serves as the base for this policy regarding contributions to non-profit organizations shall be:

A. Utilization of this Grant Request Program, through the budget process, must be made when requesting direct funds or in-direct services of the City CITY OF CYPRESS CP-7
CITY COUNCIL POLICY Page 2 of 34
Updated Sept. March 20262005

SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS _______________
JOHN B. BAHORSKI

CITY MANAGER

B. Non-profit organizations must provide Special Event or General Liability Insurance coverage of at least $1 million and list the City of Cypress/Cypress Recreation & Park District as additionally insured.

C. Organization’s Bylaws shall not call for the office of a Commissioner or City Council Member to be represented on the group’s Board of Directors or general membership.

D. Organization’s Bylaws shall not be in conflict with any state or federal statutes.

E. The non-profit organization must have at least 55% of their membership and 55% of their Executive Board members living in Cypress to be considered as highest priority. National organizations that focus on Cypress projects and services may use a member’s Cypress business address in lieu of a residential address to meet the 55% threshold.

To be eligible to receive a grant, organizations must:
• Submit a fully completed non-profit grant application in accordance with all guidelines and by the specified date.
• Attain and maintain tax-exempt status as recognized by the Internal Revenue Service (IRS) under sections 501(c)(3),(4),(6), or (7) and/or be officially recognized as a taxexempt organization under applicable California state law. • Have sustained operations and actively provided programs, services, or events for a minimum of one year prior to the date of application.
• Provide a service, program, event, and/or volunteer resource that directly benefits the City, District, and/or the residents of Cypress.
• Have at least 55% of their membership and 55% of their executive board members living in Cypress to be considered highest priority. National or regional organizations may satisfy this requirement if members maintain a business address within Cypress.

GUIDELINES
CITY OF CYPRESS CP-7
CITY COUNCIL POLICY Page 3 of 34
Updated Sept. March 20262005

SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS _______________
JOHN B. BAHORSKI

CITY MANAGER

Grant funding and support must solely be utilized for public purposes and must comply with all applicable laws and statutes. All services, programs, or events must provide a clear and demonstrable benefit for Cypress residents. Grant funds and support may not be used for salaries, repayment of debt obligations, political purposes, or as passthrough funding to individuals or other organizations.

Organizations receiving funding or support shall not require the involvement of a City Council Member, City Commissioner, or City staff on its Board of Directors or general membership.

APPLICATION PROCESS
All applicants must submit a complete non-profit grant request application by the specified date. Applications shall provide a detailed explanation of the requested funding and/or support. Incomplete/late applications will not be considered. Submitting an application is not a guarantee that the request will be approved.

The non-profit grant request application shall include the following:
• Name of organization
• Organization’s mission statement or purpose
• Organization’s membership and executive board residency rates • Description of programs, services, or events
• Description of direct funding requests
• Description of staff support requests
• Description of fee waivers for use of facilities and equipment requests • IRS letter of determination
• Organization’s bylaws
• Executive board contact information
• Budget and account balance sheet
CITY OF CYPRESS CP-7
CITY COUNCIL POLICY Page 4 of 34
Updated Sept. March 20262005

SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS _______________
JOHN B. BAHORSKI

CITY MANAGER

• Certificate of insurance
Organizations receiving a grant must enter into a written agreement that specifies the organization’s responsibilities and use of the grant. The organization must also document all grant expenditures and provide a full accounting to substantiate that grant funding was spent appropriately. The District may request additional documentation to ensure the funds were used appropriately.

PROCEDURE
Grant Request Program
Organizations will be required to meet all criteria and complete an application form by a stipulated due date. Incomplete applications and those received after the deadline date will not be considered for funding by City Council. Completed applications received by the due date will be reviewed by staff and recommendations will be made for approval to the City Council. The grant approvals will be effective July 1 to June 30 of each year to coincide with the City’s Fiscal Year budget.

This policy provides non-profit organizations the opportunity to request direct funding and indirect (in-kind) services for specific programming needs. Indirect services may include services such as staff support, waiver of fees for use of meetings rooms, use of showmobile, and graphic design and printing of advertising material.

Facility Rentals
Non-profit organizations approved under this program may request utilization of designated Community Center and Senior Center meeting rooms, based on availability outlined in the District’s Facility Use Policy, during weekdays (“non-prime time” hours) from 9:00 a.m. to 5:00 p.m. at little to no cost.
a) Non-profit organizations approved under this program may utilize up to fifteen (15) uses per group of designated Community Center and Senior Center meeting rooms, based on availability outlined in the District’s Facility Use Policy, during weekdays (“prime time” hours) after 5:00 p.m. at little to no cost. (Senior Clubs exempted for Senior Center uses).
b) Of the above fifteen (15) facility uses, non-profit organizations are limited to no more than two (2) uses up to a maximum of six hours each per group of the Community Center Grand Ballroom and/or the Senior Center Multi-Purpose Room, anytime on Friday, Saturday and Sunday, at no cost, based on availability outlined in the District’s Facility Use Policy. (Senior Clubs exempted for Senior Center uses).

CITY OF CYPRESS CP-7
CITY COUNCIL POLICY Page 5 of 34
Updated Sept. March 20262005

SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS _______________
JOHN B. BAHORSKI

CITY MANAGER

Biennial Program
The Grant Request Program will be for a two-year request for funds. The first biennial cycle of grants will cover the period of July 1, 2009, through June 30 of 2011, with subsequent two-year cycles following thereafter. A biennial cycle of grants allows organizations to better plan for future events while providing the City/District to better plan and allocate such funds. The grant process will coincide with the City’s budgeting process for the coming fiscal year.

Applications will be reviewed and approved by the City Council and any financial support for the two-year cycle of awards will take effect after July 1 of each fiscal year.

While non-profit groups submit information for a projected two-year period, the City has the right to request updated information of a group at anytime.

In the case that a non-profit organization wishes to amend funding for the second-year of the award cycle due to unforeseen circumstances, such requests may be considered by City Council on an emergency basis only.

Provisions of Support
Non-profit groups that have been approved for direct funding must provide an invoice to the City after the service or program has been rendered in order to receive payment. In the case of direct funding awarded in the amount of $1,000 and over given for annual support of the group’s operations with no ties to a specific program, the City shall issue the financial support on a quarterly basis in the months of September, December, April, and June; and for direct funding awarded in the amount less than $1,000 under like circumstances, the City shall issue the financial support on a semi-annual basis in the months of December and June.

The City/District reserves the right to immediately suspend financial and in-kind support to non-profit organizations in the unlikely event the City/District incurs financial constraints, or if the City/District determines the non-profit organization has undergone a significant change in terms of operation, finances, direction and/or administration.

SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS _______________
JOHN B. BAHORSKI

CITY MANAGER

all new organizations requesting support and existing organizations not meeting the 55% membership and executive board residency requirement, requesting substantial changes to previous support, or requesting direct funding. Support awarded through the grant process will be limited to the allocation approved for those purposes.

Organizations receiving a fee waiver for facility use are bound by the City/Districts’ Facility Use Agreements and may:
• Request to use meeting rooms based on availability during weekdays (non-prime time hours) from 9:00 a.m. to 5:00 p.m.
• Request to use meeting rooms 15 times during weekdays (prime time hours) after 5:00 p.m. (Senior Clubs exempted for Senior Center uses). • Request to use the Community Center Grand Ballroom/Senior Center Multi-Purpose Room on Friday, Saturday and Sunday twice based on availability. Use of these rooms counts towards the maximum of 15 room reservations.

Special Event Liability Insurance
For each event held on City/District property, or as otherwise requested, the organization must provide Special Event or General Liability Insurance of at least $1 million and list the City of Cypress/Cypress Recreation & Park District as additionally insured. Failure to maintain appropriate insurance coverage will result in the suspension of financial and in-kind support.

Director’s and Officer’s Insurance
CITY OF CYPRESS CP-7
CITY COUNCIL POLICY Page 7 of 34
Updated Sept. March 20262005

SUBJECT: CONTRIBUTION POLICY FOR NON-PROFIT ORGANIZATIONS _______________
JOHN B. BAHORSKI

CITY MANAGER

In addition to the Special Event or General Liability Insurance, although not required, the City recommends that the organization purchase Director’s and Officer’s Insurance to protect their officers and directors from personal or individual liability. Organizations obtain such coverage through outside insurance agencies, which can include utilization of the City’s current broker, Alliant Services.

Organizations receiving direct funding shall also include:
• An itemized accounting of how the funds were spent.
• Copies of invoices or receipts.
• Comparison of actual expenditures to the approved budget. • Explanation of any variances greater than 10% of any line item.

Organizations receiving direct support shall make good faith efforts to procure goods and services from businesses in Cypress.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 7.

FROM: Jeff Draper, Director of Recreation and Community Services DATE: 03/10/2026
SUBJECT: Approve Short-Term Amended and Restated Agreements with Cypress School District for Community Park Sites at Damron and Vessels School Properties

RECOMMENDATION

1. Approve an amended and restated joint use agreement with Cypress School District for a community park site at 5400 Myra Avenue, Cypress known as the former Damron School Site; and

2. Approve an amended and restated joint use agreement with Cypress School District for a community park site at 5900 Cathy Avenue, Cypress located next to Frank Vessels Elementary School.

DISCUSSION
The Cypress Recreation and Park District (CRPD) and Cypress School District (CSD) have had joint use agreements in place that allow for the use of a portion of school district properties for community park sites. These agreements provide additional park space and allow CRPD to utilize the space for recreational activities.

Since 1977, CRPD has utilized a portion of the former Damron school site and Frank Vessels Elementary School for community playgrounds. At each of these sites, CRPD has installed playground equipment, rubberized surfacing, and enhanced park amenities for public use. The joint use agreements were effective for 10 years, subject to a 180-day termination by either party, and expired on December 10, 2025.

At its February 12, 2026 meeting, the CSD Board of Trustees approved the attached short-term joint use agreements for portions of Damron and Frank Vessels Elementary School. The proposed agreements amend and restate the desire of both parties to provide a public park space for community use while making both agreements consistent with each other.

The two proposed agreements shall be effective until August 31, 2026, unless terminated by the CRPD or CSD with a 60-day written notice. Should CSD exercise its right to terminate the agreement, they shall reimburse CRPD for the improvements placed on the property, including the playground and other amenities, in an amount equal to the fair market value. Should CRPD exercise its right to terminate the agreement, all improvements made on the property shall become property of CSD. Should CSD decline such improvements, CRPD will remove the improvements within six months. In addition, custodial and maintenance services shall remain the same as in prior agreements with CSD providing these services for the Damron and Vessels properties however, CRPD will be responsible for any custodial or maintenance needs created by community use, beyond normal wear and tear.

The CSD Board of Trustees also approved an amended and restated short-term agreement for Rosen Acacia Park, located adjacent to CSD’s prior Swain school site. CRPD has utilized this 1.191 acre site known as Rosen Acacia Park, since 1971. Over the years, CRPD has installed playground equipment, rubberized surfacing, and enhanced park amenities for use by the public. The original joint use agreement for Rosen Acacia Park does not identify a specific end date, but provides CSD with the option to end the lease with a 12-month notification. Staff is not recommending approval of the amended and restated agreement as the original agreement remains in effect.

BUDGET IMPACT
The recommended agreements do not increase the Recreation and Park District’s custodial or maintenance responsibilities. Any future improvements contemplated for these sites will be incorporated into future budgets once longer-term agreements are secured.

LEGAL REVIEW
The City Attorney’s office has reviewed and approved the Amended and Restated Joint Use Agreements.

APPROVED BY: Sean Joyce, Interim City
Manager
Attachments
Damron Park Amended and Restated Agreement
Vessels Park Amended and Restated Agreement

DAMRON PARK
.48 Acres
Damron Field

3.73 Acres
Damron Site
“Del Sol”

4.75 Acres
Portion used
as community
park
55325939.1/
EXHIBIT "A"
Description of Property used by City

VESSELS PARK
Vessels Field

3.47 Acres
Vessels Site

5.68 Acres
Portion used
as community
park
Vessels
Park
.58 Acres
55326803.1/
EXHIBIT "A"
Description of Property used by City
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 8.

FROM: Sean Joyce, Interim City Manager
DATE: 03/10/2026
SUBJECT: Adopt the Strategic Plan and 2026 Objectives

RECOMMENDATION
Adopt the Strategic Plan and 2026 objectives.

DISCUSSION
The City Council establishes major City goals and objectives through its strategic planning process and the Strategic Plan is the primary tool by which the City Council improves services and preserves Cypress' high quality of life. The City Council met on February 17 to review the Strategic Plan and develop objectives for 2026. The Mission, Vision and Three-Year Goals were confirmed by City Council at the strategic planning session. They are as follows:

Mission
The City of Cypress, guided by our core values, will utilize our resources in concert with community partners to provide an exceptional city to live, work, and play.

Vision
Cypress is a safe and welcoming community delivering excellent services for our residents, neighborhoods, and businesses.

Three - Year Goals
Maintain Infrastructure & Facilities
Maintain Financial Stability & Promote Economic Activity Enhance & Maintain Public Safety
Enhance Recreation Facilities & Programs
Maintain High Quality & High Value Services For the Community The 2026 objectives are listed on pages two–six in the attachment. These objectives are the foundation on which the City manages program objectives, implementation and accountability, and they will also guide budget development for fiscal year 2026-27. City accountability, and they will also guide budget development for fiscal year 2026-27. City Council will receive monthly updates on the status of these objectives alongside a special meeting in six months to review and update the plan as needed.

It is important to note that additional topics were discussed at the strategic planning session that do not, in staff's view, rise to the level of a strategic plan objective. These discussions were noted by staff and will be incorporated into operations and/or included in the fiscal year 2026-27 budget.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Sean Joyce, Interim City
Manager
Attachments
Strategic Plan and 2026 Objectives

CYPRESS

CITY OF
Enhance &
Maintain
Public Safety
Maintain
Financial
Stability &
Promote
Economic
Activity
Maintain High Quality
& High Value Services for
the Community
GOALS
Three-Year Goals
Cypress is a safe and welcoming community
delivering excellent services for our residents,
neighborhoods, and businesses.

Vision

CITY OF CYPRESS
Strategic Roadmap
Three Year Goals: 2023-2026
The City of Cypress, guided by our core values, will utilize our resources in concert with community partners to
provide an exceptional city to live, work, and play.

The critical focus areas to achieve the vision.

Mission
Maintain
Infrastructure
& Facilities
Enhance
Recreation
Facilities
& Programs
Our Core Values/
Guiding Principles
Integrity
Accountability
Transparency
Fiscal Prudence
Teamwork
Responsiveness to the
community
1 0%

WHEN WHAT WHO PROGRESS STATUS COMMENTS
By:

April 30, 2026
Present the Waste
Infrastructure System
Enhancement (WISE)
Agreement to replace
the Waste Disposal
Agreement (OC Waste
& Recycling landfill
tipping fees)

MAINTAIN INFRASTRUCTURE & FACILITIES
By:

June 30, 2026
Three Year Goals: 2023-2026
2026
By:

June 30, 2026
Procure five vehicles as
part of the City’s Civilian
Fleet Sustainability/
Electrification Pilot
Program
Public Works
Director
Provide workshop
presentation on Active
Transportation Plan
By:

September
30, 2026
Public Works
Director
Present an update to
the Parkway Tree Policy
and introduce new Park
Tree Policy
By:

December 31,
2026
Public Works
Director
0%
Future
Public Works
Director
0%
Public Works
Director
Present the findings of
the third-party review of
the solid waste
franchise
2 By:

July 31, 2026
Recommend an
agreement for
playground design
services for Veterans
and Maple Grove North
Parks
Public Works
Director
By:

December 31,
2026
Implement alternative
deterrent and
enforcement methods
to address illegal
dumping sites citywide
Public Works
Director
0%
Future
Future
Future
Future
Future
Future
Future
0%
0%
0%
0%

WHEN WHAT WHO PROGRESS STATUS COMMENTS

MAINTAIN FINANCIAL STABILITY &

PROMOTE ECONOMIC ACTIVITY
Future
Prepare amendments to
the Safety and
Conservation Elements of
the General Plan,
consistent with State law
By:

December 15,
2026
Planning
Director
0%
By:

September
30, 2026
0%
By:

September
30, 2026
Initiate an RFP to assist
the City with
implementing an
electronic timecard
solution
Finance and
Administrative
Services
Director
0%
2026
Three Year Goals: 2023-2026 3
By:

June 1, 2026
Facilitate a development
agreement,
Environmental Impact
Report, and Tentative
Tract Map for the Los
Alamitos Race Course
property for the future
development of the track
consistent with the
Cypress Town Center
and Commons Specific
Plan
Future
Future
Recommend a
consultant to update the
City’s purchasing policies
and procedures
Finance and
Administrative
Services
Director
Future
Prepare an economic
development plan
incorporating advanced
location analytics and
commercial real estate
information platforms
By:

December 15,
2026
Planning
Director
Planning
Director
0%
Future
Future
By:

September 15,
2026
Conduct a City Council
workshop(s) on City and
Recreation District
budget, reserves, and
fund balance policies
Finance and
Administrative
Services
Director
0%
Future
0%

WHEN WHAT WHO PROGRESS STATUS COMMENTS
By:

February 23,
2026
Recommend an
agreement for Cityissued cellular
phones for Police
Department patrol
personnel
Police Chief

ENHANCE & MAINTAIN PUBLIC SAFETY
Future
By:

June 30, 2026
Research the
feasibility of a
regional Drone as
First Responder (DFR)
program and report
findings to the City
Manager
Police Chief
0%
2026
Three Year Goals: 2023-2026 4
Future
Future
0%
Future
By:

May 1, 2026
Provide a
presentation
regarding a standalone Police
Department drone
program to the City
Council
Police Chief
By:

December 31,
2026
Provide Emergency
Operations Center
training to City staff
Police Chief
0%
Future
0%

WHEN WHAT WHO PROGRESS STATUS COMMENTS
By:

May 15, 2026
Recommend an
agreement for public
engagement and to
develop conceptual
design options for the
expansion of Baraldi
Sycamore Park
RCS Director

ENHANCE RECREATION FACILITIES & PROGRAMS
Future
By:

September 1,
2026
RCS Director
and RCS
Commission
0%
Develop and
recommend playground
design standards
2026
Three Year Goals: 2023-2026 5
Future
Future
Future
0%
By:

April 1, 2026
Present options to
celebrate the City’s 70
anniversary of
incorpotation
th
RCS Director
By:

September 15,
2026
Prepare a nexus study
and recommend an
ordinance updating the
City’s park impact fees
as required by State law
Planning
Director
0%
Future
By:

November 1,
2026
Research options for
one-day City sponsored
cultural festival to be
held in Spring 2027
RCS Director
0%
Future
0%

WHEN WHAT WHO PROGRESS STATUS COMMENTS
By:

March 31,
2026
Conduct a Citizen’s
Academy for residents
and business owners
City Manager

MAINTAIN HIGH QUALITY & HIGH VALUE

SERVICES FOR THE COMMUNITY
Future
0%
By:

August 30,
2026
Conduct demos of
software programs
designed especially for
public records requests
and obtain cost
estimates
Information
and
Technology
0%
By:

June 30, 2026
Evaluate new
alternatives and
provide
recommendations for
the future of Council
meeting broadcasts
City Clerk
0%
0%
By:

February 23,
2026
Develop a media
relations policy and
present to City Council
for review and
adoption
City Manager
0%
2026
Three Year Goals: 2023-2026 6
Review options for a
secure electronic
signature (e-signature)
platform
By:

June 30, 2026
Information
and
Technology
0%
Future
Future
By:

May 29, 2026
Recommend an
agreement to provide
animal care services
RCS Director
Future
Prepare scope of
services and RFB/RFP to
be utilized for updating
the City’s records
retention schedule.

By:

December 31,
2026
City Clerk
Future
Future
Future
Future
By:

June 1, 2026
Explore feasibility of
offering passport
services at City Hall
City Clerk
0%
Future
CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 9.

FROM: Sean Joyce, Interim City Manager
DATE: 03/10/2026
SUBJECT: Adopt the 2026 Federal and State Legislative Platform

RECOMMENDATION
Adopt the 2026 Federal and State Legislative Platform.

DISCUSSION
The legislative platform is a tool to protect and promote the City's interests concerning priority policy initiatives, legislative, and regulatory matters that may impact Cypress.

Annually updating such a platform allows for timely responses to legislative and regulatory issues important to the City and region. The platform is also a useful tool to monitor pending legislation and determine if action is warranted. Action may include letters from the Mayor consistent with the adopted platform, as well as conversations with legislators and their staff. Before taking any action or recommending a letter for the Mayor's signature, legislative proposals are evaluated with department input, legislative advocate analysis, legal input, and City Manager guidance. The legislative priorities articulate City Council policy direction and are presented in alignment with the League of California Cities.

Earlier this year, City Council directed staff to make the platform more concise while still allowing it to be a useful tool in timely responses to the City's priority policy interests. The policy guidelines on page one remain unchanged and include preserving local control, promoting fiscal stability and supporting funding opportunities. These continue to be the bedrock on which the city's policy positions are formulated. The legislative priorities have been updated to be more current and concise and/or summarized for ease of reading.

If new or complex policy proposals arise that warrant a position from the city, city staff will return to City Council for direction as appropriate.

BUDGET IMPACT
None.

LEGAL REVIEW
None required.

APPROVED BY: Sean Joyce, Interim City
Manager
Attachments
2026 Legislative Platform (Clean version)
2026 Legislative Platform (Track Changes)

CITY OF CYPRESS
2026 STATE AND FEDERAL LEGISLATIVE PLATFORM
The Legislative Platform is a tool to protect and promote the City’s interests on priority issues, legislative and regulatory matters that may impact Cypress. The Legislative Platform defines the City Council’s policy guidelines and legislative priorities to provide the foundation for advocacy efforts at the federal, state, and local levels. Maintaining a legislative platform allows for timely response to legislative and regulatory issues important to the City, including letters from the Mayor or City Manager to the Legislature and/or Congress consistent with the Platform. The Legislative Platform also summarizes the City Council’s positions on priority issues without precluding the consideration of additional legislative and budget issues that arise during the year.

POLICY GUIDELINES
I. PRESERVE LOCAL CONTROL
Preserve and protect the City’s charter powers, duties and the ability to enact legislation and policy direction concerning local affairs, and oppose legislation that preempts local authority. Local agencies should preserve and enhance authority and accountability for revenues raised and services provided.

II. PROMOTE FISCAL STABILITY
Support measures that promote fiscal stability, predictability, and financial independence. Support measures that preserve the City’s revenue base and local control over local government budgeting, recognizing that economic cost is a factor in considering the merits and/or impacts of proposed legislation or regulation. Oppose measures that make cities more dependent on the County, State or Federal governments for financial stability, such as mandated costs with no guarantee of local reimbursement or offsetting benefits. Oppose measures that shift local funds to the County, State or Federal governments, without offsetting benefits.

III. SUPPORT FUNDING OPPORTUNITIES
Support opportunities that allow the City to compete for its fair share of regional, state and federal funding, and that maintain funding streams. Opportunities may include competitive grant and funding programs. Opportunities could also include dedicated funding streams at the regional, state and federal levels that allow the City to maximize local revenues, offset and leverage capital expenditures, and maintain City standards and goals.

Environmental Quality
• Oppose legislation that imposes undue hardship on local agencies to implement environmental regulations.
• Support measures that expand markets for recyclable materials and maintain local authority and flexibility to regulate solid waste and recyclables. • Support legislation that establishes funding opportunities that provide for compliance with environmental regulations.

Governance, Transparency and Labor Relations
• Monitor mandates in connection with proposed administrative or legislative action that would modify the governing responsibilities and authority of city councils. • Support measures to achieve and maintain fair and proportionate representation on county-wide and regional boards.
• Oppose measures that reduce local control or create additional financial burden related to employee relations and collective bargaining issues that can be negotiated at the bargaining table.
• Support reform measures that provide sustainable and secure public pensions and other post-retirement benefits to ensure responsive and affordable public services.

Housing, Community and Economic Development
• Support legislation that strengthens local control and decision making on land use and zoning matters.
• Support reforms and improvements to housing element law to provide clear processes and flexibility to allow regional cooperation and establish realistic housing goals and performance standards.
• Support economic development initiatives that preserve and enhance a positive business climate, maintain and grows the business tax base or supports job creation, job retention and local business.

CITY OF CYPRESS
2026 STATE AND FEDERAL LEGISLATIVE PLATFORM
3 • Support legislation that provides funding, resources, and flexibility to provide affordable, transitional, supported, and emergency housing to prevent homelessness and assist individuals experiencing homelessness.

Public Safety
• Support legislative efforts to improve local law enforcement, fire suppression and prevention, hazardous materials mitigation, rescue, emergency medical services and disaster preparedness.
• Support legislation that strengthens community safety by addressing illegal drugs, preventing drunk driving, and ensuring responsible prisoner release policies that reduce recidivism and protect the public
Revenue and Taxation
• Oppose legislation that would increase the City’s dependence on the State for financial stability and policy direction.
• Support the preservation and enhancement of the City’s ability to generate and retain sales and use tax revenue, and local point-of-sale revenue allocations.

Transportation, Communications and Public Works
• Support and pursue funding that specifically benefits Cypress’ transportation and public works projects.
• Support protection of dedicated transportation-related tax revenues and enhance the ability of local agencies to finance local transportation programs and facilities.

CITY OF CYPRESS
2026 STATE AND FEDERAL LEGISLATIVE PLATFORM
2 LEGISLATIVE PRIORITIES
Community Services
• Support funding, measures, and legislation that provide for constructing, rehabilitating and maintaining public facilities, parks and open space. • Oppose state legislation that might limit local government’s ability to collect or allocate park in-lieu fees. (catch all in point one)
• Support legislation and grants that facilitate the provision of recreational activities for all segments of the population. (catch all in point one) Environmental Quality
• Oppose legislation that imposes undue hardship on local agencies to implement environmental regulations.
• Support measures that expand markets for recyclable materials and maintain local authority and flexibility to regulate solid waste and recyclables. • Oppose waste and resource recovery measures imposing State-mandated costs when there is no guarantee of local cost recovery or offsetting benefit. (reflected in point one)
• Support legislation that establishes funding opportunities that provide for compliance with environmental regulations.

Governance, Transparency and Labor Relations
• Monitor mandates in connection with proposed administrative or legislative action that would modify the governing responsibilities and authority of city councils. • Support legislation that modernizes requirements for publication of legal notices to allow for electronic posting.(this is dated)
• Support measures to achieve and maintain fair and proportionate representation on county-wide and regional boards.
• Support measures to clarify the California Voting Rights Act or permit alternative voting systems (e.g. ranked choice or cumulative voting).

CITY OF CYPRESS
2026 STATE AND FEDERAL LEGISLATIVE PLATFORM
3 • Oppose measures that reduce local control or create additional financial burden related to employee relations and collective bargaining issues that can be negotiated at the bargaining table.
• Support reform measures that provide sustainable and secure public pensions and other post-retirement benefits to ensure responsive and affordable public services.

Housing, Community and Economic Development
• Support legislation that strengthens local control and decision making on land use and zoning matters.
• Oppose legislation that erodes the ability of cities to condition and deny projects that inadequately mitigate impacts to the community.(reflected in point one) • Support reforms and improvements to housing element law to provide clear processes and flexibility to allow regional cooperation and establish realistic housing goals and performance standards.
• Support economic development initiatives that preserve and enhance a positive business climate, and maintains and grows the business tax base or supports job creation, job retention and local business.
• Support legislation that provides tangible and productive tools and investment to support job creation, job retention and local business. (combined with previous) • Support legislation that provides funding, resources, and flexibility to provide affordable, transitional, supported, and emergency housing to prevent homelessness and assist individuals experiencing homelessness.

Public Safety
• Support legislative efforts to improve local law enforcement, fire suppression and prevention, hazardous materials mitigation, rescue, emergency medical services and disaster preparedness.
• Support legislation and seek funding to assist local law enforcement to reduce crimes related to illicit drugs, burglary, assault, and domestic violence.(reflected in point one) • Support measures that protect children and youth from tobacco, alcohol and drug use and related products, and that support related prevention and intervention programs.

CITY OF CYPRESS
2026 STATE AND FEDERAL LEGISLATIVE PLATFORM
4 • Support legislation to deter drivers from operating motor vehicles while under the influence of alcohol and drugs. (reflected in last bullet point) • Support measures that provide frontline funding for law enforcement services associated with the “early release” of prisoners resulting from State-mandated criminal justice realignment provisions. (reflected in last bullet point) • Support increased funding for disaster preparedness, prevention, recovery and responses for all hazard threats.(reflected in point one) • Support legislation that strengthens cities’ authority to regulate business that serve as fronts for illegal conduct such as human trafficking, prostitution, etc. (reflected in last bullet point)
• Support legislation that strengthens community safety by addressing illegal drugs, preventing drunk driving, and ensuring responsible prisoner release policies that reduce recidivism and protect the public
Revenue and Taxation
• Oppose legislation that would increase the City’s dependence on the State for financial stability and policy direction.
• Support the preservation and enhancement of the City’s ability to generate and retain sales and use tax revenue, and local point-of-sale revenue allocations. • Oppose legislation to alter the manner by which transient occupancy taxes are calculated and collected. (catch all in point one)
Transportation, Communications and Public Works
• Support and pursue funding that specifically benefits Cypress’ transportation and public works projects.
• Support protection of dedicated transportation-related tax revenues and enhance the ability of local agencies to finance local transportation programs and facilities. • Support efforts to maintain cities ability to retain existing fees on telecommunications services for public, educational and governmental channels.

CITY OF CYPRESS
2026 STATE AND FEDERAL LEGISLATIVE PLATFORM
5 • Oppose efforts to restrict cities’ authority to zone and plan for the deployment of telecommunications infrastructure.
• Support cities’ ability to maintain and manage the public right-of-way and receive compensation for its use.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 10.

FROM: Sean Joyce, Interim City Manager
DATE: 03/10/2026
SUBJECT: Adoption of Media Relations Policy

RECOMMENDATION
Approve the attached proposed media relations policy guiding how the City will initiate and respond to media concerning city operations and City Council policy deliberations/decisions.

SUMMARY
A draft media relations policy was first presented for the City Council's review on February 23, 2026. The item was discussed in some detail, with suggestions for refinement/improvement from both the Council and residents. Attached is a revised (redlined) copy of the policy that attempts to address the interests expressed February 23.

DISCUSSION
The City lacks a City Council-adopted policy guiding how we manage media relations and by what authority individuals are designated to speak on behalf of the organization. The broader purpose of the proposed policy is to express organizational commitment to transparency and open communication with the public. With the benefit of an explicit media relations policy, we can be agile and consistent when engaging with the media.

It is noted that adoption of a media relations policy is an objective of the strategic plan.

BUDGET IMPACT
There are no known financial implications of this policy.

LEGAL REVIEW
The City Attorney has reviewed this report.

APPROVED BY: Sean Joyce, Interim City
Manager
Attachments
V2.0 Clean
V2 Redline
City Council Policy/Procedure
Media Relations
Reference: Minute Action of XXXXXXXX
Media Relations Policy

1. Purpose
The City of Cypress is committed to transparency and open communication with the public.

This policy is intended to promote timely, accurate communications, while preserving the rights of elected officials to express their individual views. All media interactions must be coordinated to ensure that information is accurate, consistent, and aligned with the City’s mission and strategic goals.

This policy shall apply to all media interactions at all times, except during a declared crisis or emergency, during which media relations shall be governed by the City’s Emergency Operations Plan as noted in item 12.

2. Designated City Staff Spokespersons
The City Manager serves as the City’s primary spokesperson and is responsible for coordinating all media relations on behalf of the City of Cypress, either directly or through a designated media relations representative.

All City employees shall promptly refer all media inquiries to the City Manager, and the City Manager shall determine whether the inquiry should be addressed directly or referred to an appropriate department director, public safety official, designated media relations representative or other subject-matter expert, as appropriate. The City Manager or y whenever practicable.

For purposes of this policy a “designated media relations representative” refers to a Public Information Officer (PIO) or communications contractor expressly authorized by the City Manager to act on the City’s behalf in media relations matters.

MATTERS RELATED TO PUBLIC SAFETY
For matters related to public safety, Orange County Fire Authority (OCFA) representative and the City’s Police Chief may handle routine requests from the media that are within their area of expertise without prior notification of the City Manager.

To the extent practicable, OCFA’s representative and the City’s Police Chief shall notify the City Manager of significant events or issues that may be of interest to the community or media.

CITY COUNCIL SPOKESPERSON CONCERNING CITY COUNCIL POLICY The Mayor is the official spokesperson for the City Council when communicating positions formally adopted by majority vote of the City Council. Councilmembers Nothing in this policy restricts the right of individual Councilmembers to speak to the media in their personal capacity.

Council members are frequently contacted by the media for quotes and background information. The following tips for communication with the media are submitted for reference:

A. After the City Council has taken a position on an issue, official correspondence should reflect this position. While Councilmembers who may disagree with a position are free to prepare correspondence on such issues; City letterhead and staff support should not be utilized.

B. Assume you are always “on the record.” Most members of the media represent the highest levels of journalistic integrity and ethics and can be trusted to keep their word.

However, one bad experience could be catastrophic.

C. Choose words carefully and cautiously. Comments taken out of context can cause problems. Therefore, be cautious about use of humor, sarcasm, or word play.

4. Release of Information
News releases shall be prepared by the City Manager or the City Manager’s designated media relations representative before they are released to the media. The City Manager will have final approval on all news releases except announcements regarding special events and routine activities.

The City Manager or the City Manager’s designated media relations representative are responsible for maintaining media distribution lists and distributing news releases to local media outlets.
a) Exception – Public Safety
Police and OCFA responses to emergencies in the community may be reported directly to the media by a designated department spokesperson with the approval of the OCFA Fire Chief or Police Chief or their designee. Investigations and routine community relations activities may also be reported directly to the media by the designated Fire Authority or Police Department spokespersons. All news releases should also be copied to the City Manager.

5. Scope
This policy applies to all City employees, elected officials, contractors, volunteers, and board/commission members who may interact with the media on behalf of the City of Cypress.

6. Definitions
 Media: Includes print, broadcast, and digital outlets such as newspapers, television, radio, blogs, and social media platforms.
 Spokesperson: An individual authorized to speak to the media on behalf of the City.  Official Statement: A message approved by the City Manager for public release.

7. Roles and Responsibilities
 Mayor: Serves as spokesperson for the City Council regarding formally adopted City Council policy.
 Councilmembers: mediants and official City Council positions. d to notify the City Manager of significant operational inquiries to promote coordination.  City Manager: Serves as the primary spokesperson and manager of the City’s social media posts on behalf of the City of Cypress or designates appropriate representatives.  Department Directors: May speak on operational matters only with prior approval of the City Manager.
 All Employees: Must refer media inquiries to the City Manager.  Designated Media Relations Representative (PIO or contractor): May speak to the media only with the prior approval of the City Manager.

8. Format
All authorized City representatives should use standard City of Cypress news release stationery and follow City news release format to distribute information to the media. News releases shall include the name, telephone number and designated spokesperson to contact for additional information.

9. City Council Notification
News releases concerning significant policy matters, litigation updates, public safety emergencies, or issues reasonably expected to generate substantial public or media attention shall be provided to the Mayor and Councilmembers prior to release whenever feasible..

10. Staff Notification of Media Inquiries
All media inquiries received by City staff shall be immediately communicated via e-mail to the City Manager. The e-mail should contain a brief synopsis of the information communicated, the name and phone number of the reporter, the name of the media outlet, and when the story is expected to appear.

City staff should refer media inquiries to the City Manager without making substantive comments to the media. This is especially important in sensitive or controversial situations that could potentially generate negative media coverage.

If it is determined to be appropriate for the media to speak directly with City staff, the City Manager may authorize and direct the appropriate staff member to respond.

11. Release of Reports
Reports prepared by City staff for submission to the City Council shall not be shared with the media or the general public until the agenda packets have been delivered to the City Council.

12. Confidential Information
News Releases shall not contain information, which is confidential pursuant to provisions of State or Federal statutory or decisional law, or which has been received by the City pursuant to a representation of confidentiality. Documents or information exempt from disclosure pursuant to provisions of the California Public Records Act shall not be contained in any news release without City Attorney approval. No City representative will release public information contrary to the provisions of the California Public Records Act, the Brown Act, the California Penal Code, cases interpreting those statutes, or City of Cypress policy. Any questions related to Public Records Act requests should be directed to the City Clerk’s Office and the City Attorney’s Office.

13. Guidelines
A. Litigation, Personnel, Election Issues
Due to legal and privacy concerns, any request for information related to litigation, personnel or election issues must be handled by the appropriate department. This information includes private employee information, employee disciplinary actions, matters considered in closed sessions of City Council, certain law enforcement records, matters related to internal and external security, privileged communication records and work products of the City Attorney or special legal counsel, draft correspondence or documents, and records pertaining to litigation where the City is a party.  Media inquiries regarding pending or ongoing litigation should be referred to the City Attorney’s Office.
 Questions regarding personnel issues or matters should be referred to the Human Resources Department.
 Any inquiries regarding election or campaign issues should be referred to the City Clerk’s Office.

In all cases, especially if there is any question as to which department should respond to the inquiry, the department should notify the City Manager about the inquiry.

B. Personal Points of View
City staff members and members of boards, committees and commissions have a right to their personal points of view and the freedom to express their opinions. Any staff member that identifies themselves as an employee of the City of Cypress must clearly indicate that said opinions do not represent those of the City but are the employee’s personal opinions. In addition, media contact made as a private citizen may not be communicated or prepared on City time, stationery, equipment or in any way at City expense.

Nothing in this policy shall be interpreted to restrict lawful First Amendment activity.

C. General or Routine Media Requests (events, meetings, etc.) Routine media requests may be handled by any employee if the information provided is of a factual, incidental or inconsequential nature such as confirming a meeting time or providing scheduling, location or other routine information about a City event or activity.

Any questions, opinions, or requests that extend beyond this limited scope shall be immediately referred to the City Manager.

D. City-initiated Media Contacts / Information Distribution Proactive media contacts should be made by the City Manager (or the City Manager’s media relations representative) or the Police and OCFA Public Information Officers. This includes issuing news releases and media advisories and making proactive, personal contact with news reporters or editors requesting coverage.

All staff, including the Designated Spokespersons must work through the City Manager or the Police and Fire Authority Public Information Officers when initiating media contact.

E. Errors in Reporting
Reporting errors should be brought to the attention of the City Manager. The City Manager will determine if the reporter should be contacted about the error.

F. Crisis or Emergency Issues
During a crisis or an emergency as defined in Cypress Municipal Code Section 8A-2, all media relations will follow the guidelines specified in the City’s emergency operations plan.

City Council Policy/Procedure
Media Relations
Reference: Minute Action of XXXXXXXX
Media Relations Policy

1. Purpose
The City of Cypress is committed to transparency and open communication with the public.

To the extent practicable, OCFA’s representative and the City’s Police Chief shall notify the City Manager of significant events or issues that may be of interest to the community or media.

CITY COUNCIL SPOKESPERSON CONCERNING CITY COUNCIL POLICY The Mayor is the official spokesperson for the City Council when communicating positions formally adopted by majority vote of the City Council. on City policy. Because the Mayor is the designated representative of the Council to present and speak on the official City position, Councilmembers must be clear about whether comments represent the official City position or a personal viewpoint.Councilmembers must clearly distinguish between personal viewpoints and official City Council positions.

Nothing in this policy restricts the right of individual Councilmembers to speak to the media in their personal capacity.

Council members are frequently contacted by the media for quotes and background information. The following tips for communication with the media are submitted for reference:

B. Assume you are always “on the record.” Most members of the media represent the highest levels of journalistic integrity and ethics and can be trusted to keep their word.

However, one bad experience could be catastrophic.

C. Choose words carefully and cautiously. Comments taken out of context can cause problems. Therefore, be cautious about use of humor, sarcasm, or word play.

3. Potential Controversial Issues
Only the City Manager or the City Manager’s designated media relations representative may address questions from the media on sensitive issues, including topics that may affect City policy and/or matters that may ultimately result in Council action.

4.3. Release of Information
News releases shall be prepared by the City Manager or the City Manager’s designated media relations representative before they are released to the media. The City Manager will have final approval on all news releases except announcements regarding special events and routine activities.

5.4. Scope
This policy applies to all City employees, elected officials, contractors, and volunteers, and board/commission members who may interact with the media on behalf of the City of Cypress.

6.5. Definitions
 Media: Includes print, broadcast, and digital outlets such as newspapers, television, radio, blogs, and social media platforms.
 Spokesperson: An individual authorized to speak to the media on behalf of the City.  Official Statement: A message approved by the City Manager for public release.

7.6. Roles and Responsibilities
 Mayor: Serves as the official spokesperson for the City Council regarding formally adopted on City Council policy.
 Councilmembers: may speak to the media in their individual capacity at any time.

Councilmembers shall distinguish between personal viewpoints and official City Council positions. Councilmembers are encouraged to notify the City Manager of significant operational inquiries to promote coordination.
 City Manager: Serves as the primary spokesperson and manager of the City’s social media posts on behalf of the City of Cypress or designates appropriate representatives.  Department Directors: May speak on operational matters only with prior approval of the City Manager.
 All Employees: Must refer media inquiries to the City Manager.  Designated Media Relations Representative (PIO or contractor): May speak to the media only with the prior approval of the City Manager.

8.7. Format
All authorized City representatives should use standard City of Cypress news release stationery and follow City news release format to distribute information to the media. News releases shall include the name, telephone number and designated spokesperson to contact for additional information.

9.8. City Council Notification
News releases concerning significant policy matters, litigation updates, public safety emergencies, or issues reasonably expected to generate substantial public or media attention shall be provided to the Mayor and Councilmembers prior to release whenever feasible.containing controversial or sensitive materials and/or matters relating to public safety shall be distributed to the Mayor and members of the City Council prior to release to the media if practical.

10.9. Staff Notification of Media Inquiries
All media inquiries received by City staff shall be immediately communicated via e-mail to the City Manager. The e-mail should contain a brief synopsis of the information communicated, the name and phone number of the reporter, the name of the media outlet, and when the story is expected to appear.

If it is determined to be appropriate for the media to speak directly with City staff, the City Manager may authorize and direct the appropriate staff member to respond.

11.10. Release of Reports
Reports prepared by City staff for submission to the City Council shall not be shared with the media or the general public until the agenda packets have been delivered to the City Council.

12.11. Confidential Information
News Releases shall not contain information, which is confidential pursuant to provisions of State or Federal statutory or decisional law, or which has been received by the City pursuant to a representation of confidentiality. Documents or information exempt from disclosure pursuant to provisions of the California Public Records Act shall not be contained in any news release without City Attorney approval. No City representative will release public information contrary to the provisions of the California Public Records Act, the Brown Act, the California Penal Code, cases interpreting those statutes, or City of Cypress policy. Any questions related to Public Records Act requests should be directed to the City Clerk’s Office and the City Attorney’s Office.

13.12. Guidelines
A. Litigation, Personnel, Election Issues
Due to legal and privacy concerns, any request for information related to litigation, personnel or election issues must be handled by the appropriate department. This information includes private employee information, employee disciplinary actions, matters considered in closed sessions of City Council, certain law enforcement records, matters related to internal and external security, privileged communication records and work products of the City Attorney or special legal counsel, draft correspondence or documents, and records pertaining to litigation where the City is a party.  Media inquiries regarding pending or ongoing litigation should be referred to the City Attorney’s Office.
 Questions regarding personnel issues or matters should be referred to the Human Resources Department.
 Any inquiries regarding election or campaign issues should be referred to the City Clerk’s Office.

In all cases, especially if there is any question as to which department should respond to the inquiry, the department should notify the City Manager about the inquiry.

Nothing in this policy shall be interpreted to restrict lawful First Amendment activity.

Any questions, opinions, or requests that extend beyond this limited scope shall be immediately referred to the City Manager.

All staff, including the Designated Spokespersons must work through the City Manager or the Police and Fire Authority Public Information Officers when initiating media contact.

E. Errors in Reporting
Reporting errors should be brought to the attention of the City Manager. The City Manager will determine if the reporter should be contacted about the error.

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 11.

FROM: Sean Joyce, Interim City Manager
DATE: 03/10/2026
SUBJECT: Discussion of Mayor Pro Tem Chang's Proposal to Consider Adopting a Resolution Announcing Its Commitment to End Child Marriage

RECOMMENDATION
Discuss Mayor Pro Tem Chang's suggestion to ask staff to prepare a resolution announcing the City of Cypress' commitment to end child marriage by calling for a state “18 NO EXCEPTIONS” law.

DISCUSSION
During the February 23, 2026, City Council meeting, Mayor Pro Tem Chang requested, seconded by Council Member Peat, that this matter be presented to the City Council for consideration. A draft resolution calling for support of ending child marriage in California is attached to this staff report.

The attached draft resolution for City Council consideration states that child marriage is a marriage or informal union where one or both parties are under the age of 18.

The proposed Resolution formally expresses the city of Cypress commitment to protecting all minors by ending child marriage and supporting an “End Child Marriage Under 18 No Exceptions” law. The American Medical Association has called for an end to child marriage. The California Coalition to End Child Marriage, convened by Global Hope 365, brings awareness to current laws in California that allow for the abuse of minors. The Coalition, including its partners, advocate for adopting legislation that restricts marriage to a contract between two consenting adults at a minimum age of 18. These laws are called "No Child Marriage, No Exceptions" laws. Mayor Pro Tem Chang recommends that the City Council consider adopting a resolution in support of ending child marriage in California. As of the date of writing this report, eight Orange County cities have adopted some form of a "No Child Marriage Under 18, No Exception" resolution, including Irvine, Anaheim, Newport Beach, Yorba Linda, Fullerton, Mission Viejo, Costa Mesa, and Tustin.

Staff has prepared a draft resolution to facilitate your discussion about whether to ask staff to prepare a final draft for your adoption at an upcoming meeting. to prepare a final draft for your adoption at an upcoming meeting.

BUDGET IMPACT
There is no budget impact associated with adoption of the proposed resolution.

LEGAL REVIEW
This report has been reviewed by the City Attorney.

APPROVED BY: Sean Joyce, Interim City
Manager
Attachments
Sample Reso.

RESOLUTION NO. 2026-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CYPRESS (1) ANNOUNCING ITS COMMITMENT TO END CHILD MARRIAGE BY CALLING FOR AN “18 NO EXCEPTIONS” LAW
WHEREAS, each year minors are coerced and forced into marriages in cities across the United States.

WHEREAS, marriage license records from a sample of state health departments across the country reveal that, between 2000 and 2018, well more than 300,000 minors were married in the United States, mostly young girls married to adult men.

WHEREAS, Child Marriage, a formal marriage or informal union where one or both parties are under the age of 18, is defined as a human rights abuse by the Department of State, UNICEF and Human Rights Watch.

WHEREAS, the American Medical Association has called for an end to Child Marriage stating “Child marriage is associated with higher rates of sexually transmitted infections, early pregnancies, divorce, and intimate partner violence than women married at age 21.”
WHEREAS, the detrimental effects of Child Marriage are many, including but not limited to, an adverse effect on the child’s health, education, and employment opportunities as proven by UN Women and the World Bank.

WHEREAS, minors in unwanted or abusive marriages suffer social isolation from their support networks like school, friends, and family, which contributes to their poor mental health.

WHEREAS, young women and girls ages 16-19 face intimate partner violence victimization rates almost three times the national average.

WHEREAS, minors who marry early are more likely to “discontinue their formal educations prematurely, earn low wages, and live in poverty.” Girls who marry early are fifty percent more likely to drop out of high school and four times less likely to graduate from college.

WHEREAS, a minor’s understanding of their legal rights and access to practical resources to avoid or abandon an unwanted or abusive marriage are far more limited than adult men and women may have.

WHEREAS, in the state of California, there is no minimum age to marry and no restrictions on the age differences between the two parties (e.g., between adult men and minor girls).

WHEREAS, in the state of California, limited reporting on Child Marriage statistics from the majority of counties has hampered the state’s ability to track the prevalence of Child Marriage.

WHEREAS, Child Marriage in the United States is not confined to any religious or cultural group. American children of all backgrounds are at risk in California cities because the law permits marriage before the age of majority.

WHEREAS, the overwhelming evidence of adverse effects on the minor’s well-being and the remaining risk of abusive relationships with older men calls for an “End Child Marriage Under 18 No Exceptions” law.

WHEREAS, the states of Delaware, New Jersey, Minnesota, Pennsylvania, Rhode Island, New York, Massachusetts, Vermont, Connecticut, Michigan, Washington, Virginia, and New Hampshire already passed laws ending Child Marriage for all minors, without exception.

WHEREAS, the City of Cypress has determined that it is a moral imperative and undeniably in the best public interest of the City to protect all minors from Child Marriage.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cypress as follows:

1. The above recitals are hereby adopted by the City Council of the City of Cypress.

2. The City Council hereby calls on the California State Legislature to introduce and pass legislation to “End Child Marriage Under 18, No Exceptions”.

3. The City Council hereby calls on other California municipalities to pass resolutions showing their commitment to end Child Marriage.

4. The City Council hereby calls on the Orange County Registrar/Recorder/Clerk to proactively comply with Section 102356 of the California Health and Safety Code by sending aggregated data on all Child Marriages registered in the county each year to the State Registrar before January 31st of the following year; should there be no Child Marriages registered in the county, the City Council calls on the County Registrar/Recorder/Clerk to proactively confirm this with the State Registrar. The City Council also calls on the County Registrar/Recorder/Clerk to make statistics on Child Marriage available to the public upon request, including the total number of Child Marriages in the county, as well as the ages and genders of the parties to those marriages.

THE FOREGOING RESOLUTION IS approved and adopted by the City Council of the City of Cypress, ________ day of __________, 2026, by the following roll call vote:

CITY OF CYPRESS
CITY COUNCIL REPORT
City Council Regular 12.

FROM: Sean Joyce, Interim City Manager
DATE: 03/10/2026
SUBJECT: Discussion of Mental Health Resources Available to Cypress Residents Proposed by Council Member Strong Carnahan

RECOMMENDATION
Discussion of Mental Health Resources available to Cypress Residents proposed by Council member Strong Carnahan

DISCUSSION
During the February 23, 2026, City Council meeting, Council member Strong Carnahan motioned, seconded by Mayor Pro Tem Chang, that mental health resources available to residents be agendized for discussion by the City Council.

BUDGET IMPACT
There is no budget impact at this time.

LEGAL REVIEW
No legal review is required.

APPROVED BY: Sean Joyce, Interim City
Manager

Cypress City CouncilMarch 10, 2026

Cypress City Council
March 10, 2026