AVAILABILITY OF PUBLIC RECORDS:
All public record to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the City Clerk’s Office, City Hall located at 333 90 th Street, Daly City, CA during normal business hours, at the same time that the public records are distributed or made available to the legislative body.
CITY OF DALY CITY
Regular Meeting - CITY COUNCIL
AGENDA
Monday, June 13, 2022 - 7:00 PM
COVID-19 ANNOUNCEMENT - PUBLIC MEETINGS
Pursuant to Government Code section 54953(e) et seq., members of the Daly City Council and staff will participate in this meeting via a teleconference. Members of the public are encouraged to watch the meeting via livestream on the City’s YouTube Channel at https://www.youtube.com/DalyCityVideoMeetings, the City’s agenda website at https://www.dalycity.org/agendas or on local Channel 27 (Comcast).
Public Participation:
There are two ways to submit public comment: (1) send written comments by 4:00 pm on meeting day and (2) join to speak at the meeting via Zoom.
To submit a comment in writing, please email [email protected] and write “Public Comment” in the subject line. In the body of the email, include the item number and/or title of the item as well as your comments. All comments received by 4:00 pm will be emailed to the City Council members prior to the meeting. Those comments received after 4:00 pm will be added to the record and shared with the City Council members following the public meeting. Comments are not read aloud into the record.
To speak at the meeting via Zoom, join at https://bit.ly/dalycityjun13zoom. Zoom will require an email address and name. The name entered will be visible online and will be used to notify you that it is your turn to speak. You may also join by visiting https://zoom.us/join. Enter meeting ID: 812 2008 3109, then enter email address and name. The June 13, 2022 Regular City Council meeting may also be accessed via telephone by dialing +1 669 900 6833 (Local). Enter the meeting ID: 812 2008 3109, then press #.
When you would like to speak on an item during the public comment portion of the meeting, you will need to use the “raise hand” feature in Zoom. Public comment is limited to two (2) minutes maximum, and speakers may only comment once per item. You must familiarize yourself with Zoom prior to joining the meeting. The City will not be providing technical support.
If you do not wish to speak, the City requests that you watch the livestream of the meeting on the City’s YouTube Channel at https://www.youtube.com/DalyCityVideoMeetings, the City’s agenda website at https://www.dalycity.org/agendas or on local Channel 27 (Comcast).
Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting should call the office of the City Clerk at 991-8078 as soon as possible.
Agenda – City Council
Monday, June 13, 2022
CALL TO ORDER:
PLEDGE TO THE FLAG:
ROLL CALL:
PRESENTATIONS:
APPROVAL OF MINUTES:
1. Regular Meeting of May 23, 2022
APPROVAL OF AGENDA:
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine and may be approved by one roll call vote of the City Council. There shall be no separate discussion of the matters on the Consent Agenda unless requested by a member of the City Council. If discussion is required, that item will be removed from the Consent Agenda and will be considered separately at the end of the Agenda.
Resolutions:
2. Authorizing Acceptance of FEMA Assistance to Firefighters Grant Funding Award in the Amount of $20,000 for the purchase of SCBA (Self-Contained Breathing Apparatus) Regulators
3. Authorizing Allocation of HOME, HOME ARP and PLHA funds for 72 Units of Affordable Housing at 493 Eastmoor
4. Authorizing the Application to the Alternative Congestion Relief and Transportation Demand Management Program Cycle 1, Fiscal Years 2023 and 2024 for Measures A and W Grant Funding for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project
5. Authorizing City Manager to Enter into Agreement with Tripepi Smith and Associates for Newsletter Design and Publication support
Agenda – City Council
Monday, June 13, 2022
6. Setting Time and Place of Public Hearing - Notice of Intent to Lien Real Property Set Hearing: 7/11/2022
7. Authorizing City Manager to Execute a Memorandum of Understanding with the County of San Mateo for Bay Area Air Quality Management District funded Air Filtration Units
8. Authorizing the Re-Appointment and Appointment of Daly City Bicycle-Pedestrian Advisory Committee Members
9. Call for Daly City Municipal Election on November 8, 2022 Consolidation with San Mateo County in the Statewide General Election and Request for Specified Election Services in Accordance with the Election Code of the State of California
10. Authorizing the City Manager to Approve a Purchase Agreement with Altec for One (1) Altec Model AF1160 Chip Dump Truck and One (1) Altec Model AT41M Articulating Telescopic Aerial Truck
11. Setting Time and Place of Public Hearing – Proposed Increases in Service Charges, Fees and Fines for Various Services, Permits, Inspections, Charges, and Enforcement Costs Set Hearing: 7/11/2022
12. Authorizing the City to Implement Teleconferenced Public Meetings Pursuant to Assembly Bill 361
13. Accepting Statement of Investment Policy
Check Registers:
END OF CONSENT AGENDA
PUBLIC HEARINGS:
14. Public Hearing – National Pollutant Discharge Elimination System Local Stormwater Program Regulatory Fee
STAFF: Sibely Calles, Richard Chiu, Jr.
RECOMMENDATION: Open/Close Hearing
Adopt Resolution by Roll Call Vote
Agenda – City Council
Monday, June 13, 2022
COMMUNICATIONS:
15. Adoption of Comprehensive Operating and Capital Budgets for Fiscal Year 2023 STAFF: Tim Nevin, Richard Chiu, Jr.
RECOMMENDATION: Adopt Resolution by Roll Call Vote
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
NOTE: Speakers are limited to two minutes, unless modified by the Mayor. The Council cannot take action on any matter raised under this item.
APPOINTMENTS: Board/Commission Membership Committee Appointments
REPORTS:
16. Council Committee
17. City Council
18. Staff
ADJOURNMENT:
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
MAY 23, 2022
--------------------------------
Note on Public Comments: For this meeting, members of the public were encouraged to watch the meeting via livestream and speak at the meeting via Zoom, and/or submit public comments via email to the City Clerk’s Office prior to the public meeting. Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting were instructed to call the office of the City Clerk at 991-8078 prior to the meeting.
Visit https://www.youtube.com/c/DalyCityVideoMeetings to view videos of the City Council meetings
The meeting was called to order by Mayor Daus -Magbual at 7:00 P.M. by video conference call pursuant to Governor Gavin Newsom’s Executive Order N-29-20.
ROLL CALL: Councilmembers Present:
Roderick Daus-Magbual, Mayor
Raymond A. Buenaventura, Vice Mayor
Pamela DiGiovanni
Juslyn C. Manalo
Glenn R. Sylvester
Staff Present:
Shawnna Maltbie, City Manager
Rose L. Zimmerman, City Attorney
K. Annette Hipona, City Clerk
PRESENTATIONS:
Proclaiming May 2022 as Older Americans Month
(Perla Ibarrientos and Phyllis Rizzi, Age Friendly Task Force)
Proclaiming May 2022 as Jewish American Heritage Month
(Al and Myra Herpe; David Zetzer, Recreation Services Supervisor; Rachel Goodman, Bike/Pedestrian Advisory Committee)
Fiscal Year 2023 Operating and Capital Improvement Budget Preview (Tim Nevin, Director of Finance and Administrative Services; Richard Chiu, Director of Public Works; Tom Piccolotti, Director of Water & Wastewater Services; Anthony Tofiga, Senior Management Analyst)
APPROVAL OF MINUTES:
Regular Meeting of May 9, 2022
It was moved by Councilmember Sylvester, seconded by Councilmember Manalo and carried to approve the minutes of May 9, 2022.
APPROVAL OF AGENDA:
It was moved by Councilmember Manalo, seconded by Councilmember Sylvester and carried to approve the agenda.
CONSENT AGENDA:
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried to approve the consent agenda, except items #9, 11, 12 and 13, which were pulled for further discussion.
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
MAY 23, 2022
2 Resolutions:
Authorizing City Manager to Execute an Agreement with the South San Francisco Unified and Jefferson Elementary School Districts
Resolution 22-71, Authorizing Execution Of Use Agreements With South San Francisco Unified School District And Jefferson Elementary School District To Continue The Afterschool Youth Recreation Program (School Years 2022-23 and 2023-24)
Authorizing City Manager to Approve a Purchase Agreement for One (1) 2023 TYMCO Model 600 Street Sweeper
Resolution 22-72, Approving A Purchase Agreement With TYMCO, Inc. For One 2023 TYMCO Model 600 Street Sweeper
Resolution of Intent to Adopt Appropriation Limitation (Gann Limit)
Resolution 22-73, Adopt Appropriations Limitation For The Fiscal Year 22-23 on June 27, 2022
Approving Parcel Map SUB-04-19-014002 for the City Property Located at the Northeast Corner of Westlake Avenue and Junipero Serra Boulevard
Resolution 22- 74, Approving Parcel Map For SUB -04-19-14002 For Property Located At Northeast Corner Of Westlake And Junipero Serra Boulevard
Authorizing American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Fund (SLFRF) Allocation Agreements for Small Business Assistance
Economic Development Specialist Brandon Phipps reported on the $830,000 funding that was allocated for small business support through the ARPA and SLFRF funds. Mr. Phipps addressed questions on whether only local businesses qualify for the grants, what happens to any backfill funding, where businesses can apply for the assistance, and the administrative cost for the funding entity (San Mateo Credit Union) to distribute grants.
It was moved by Councilmember Manalo, seconded by Councilmember DiGiovanni and carried by voice vote to adopt the following resolution:
Resolution 22-75, Authorizing American Rescue Plan Act State And Local Fiscal Recovery Fund Allocation Agreement For Small Business Assistance
Authorizing City Manager to Execute a Tree Maintenance Service Agreement with West Coast Arborist for Fiscal Year 2022-2023 in an Amount not to Exceed $175,000
Resolution 22-76, Authorizing Tree Maintenance Service Agreement With West Coast Arborist, Inc. For Fiscal Year 2022-2023
Adoption of a Resolution to Accept and Appropriate the California State Library Targeted State Funded Grant for $2,000,000 for the Serramonte Library and Bayshore Library Projects
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
MAY 23, 2022
3 The Council thanked and commended Mr. Chiu and Public Works staff for their efforts in obtaining the $2,000,000 grant for the City’s public libraries in Serramonte and Bayshore.
It was moved by Councilmember DiGiovanni, seconded by Councilmember Sylvester and carried by voice vote to adopt the following resolution:
Resolution 22- 77, Accepting And Appropriating The California State Library Targeted State Funded Grant For $2,000,000 For The Serramonte Library And Bayshore Library Projects
Adoption of a Resolution to Accept and Appropriate the California Department of Parks and Recreation Specified Grant for $4,000,000 for the Margate Park Improvements Project
The Council commended and thanked Assemblymember Phil Ting and his office for their support of Daly City and their role in allocating the $4,000,000 grant. Mr. Chiu and Public Works staff were recognized for their efforts in securing the grant for Margate Park in Daly City.
It was moved by Councilmember Manalo, seconded by Councilmember Buenaventura and carried by voice vote to adopt the following resolution:
Resolution 22- 78, Accepting And Appropriating The California Department Of Parks And Recreation Specified Grant For $4,000,000 For The Margate Park Improvements Project
Approving American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Fund (SLFRF) Allocation Agreement for Immigrant Relief
Mr. Phipps reported on the Council previously approving $820,000 in funding for immigrant relief which was allocated from ARPA and SLFRF funds. Staff selected Mission Asset Fund, an independent legal entity and non-profit public benefit corporation, to distribute cash assistance to low and/or moderate- income immigrant households in Daly City of no more than $400 each month for up to 24 months.
It was moved by Councilmember Manalo, seconded by Vice Mayor Buenaventura and carried by voice vote to adopt the following resolution:
Resolution 22-79, Authorizing American Rescue Plan Act State And Local Fiscal Recovery Fund Allocation Agreement For Immigrant Relief
Check Registers
Check Registers for the Month of April 2022
END OF CONSENT AGENDA
PUBLIC HEARINGS:
Approval of Benefit Assessments for Linda Vista Area for Fiscal Year 2022-23
City Engineer Kevin Fehr requested approval of the benefit assessments for the Linda Vista Detention Basin ($151.13) and Bay Ridge Detention Basin ($100.46) and addressed questions on whether unincorporated areas of Daly City are subject to the assessments.
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
MAY 23, 2022
4 Mayor Daus-Magbual opened the public hearing. There were no speakers on this matter.
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried to close the public hearing.
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried by unanimous roll call to adopt the following resolution:
Resolution 22-80, Approving Engineer’s Report And Imposing A Benefit Assessment For Fiscal Year 2022-2023
COMMUNICATIONS:
Use Permit UPR-05-22-015688 — Extension of Existing Use Permit Allowing Temporary New Auto Storage at 607 Carter Street
Planning Manager Michael Van Lonkhuysen presented a request by applicant Syufy to extend the use permit granted in 2017 for a duration of five years. The Council and Mr. Vierra of Syufy discussed concerns regarding the length of the extension, the challenges of the site, and whether a 5-year extension is a disincentive for development. Mr. Vierra requested a 3-year term with 1-year renewals after initial term.
The Council discussed concerns with the length of the extension, how the extension affects the site and the Bayshore neighborhood, the lack of progress of development on the site and the desired updates on development progress.
It was moved by Vice Mayor Buenaventura to approve a 2-year term and to revisit annually after the initial term, for a total of 5 years . The motion was seconded by Councilmember Sylvester and carried by unanimous roll call vote to adopt the following resolution, as amended.
Resolution 22-81, Adopting Findings Of Fact And Imposing Conditions Of Approval - Use Permit UPR-05-22-015688, Allowing The Continuation Of Temporary New Auto Storage At 607 Carter Street
Mixed-Use Building at 7310 Mission Street - Use Permit UPR -04-22-15650 and Design Review DR-04-22-15651 (Permit Renewal)
Assistant Planner Brian Paland presented a request to renew a permit that was granted in 2020 for the construction of a 17-unit, 4-story mixed-use apartment building; the construction timeline was impacted by COVID restrictions. Staff addressed questions on the proposed number of parking spaces for the project, whether there were enough parking spaces and the amount of mechanical parking that would be utilized.
Nick, a member of the public, supported new development in the City with consideration to parking requirements and recognized the City for encouraging rebuilding the parking lot at the JUHSD workforce housing site. Nick was concerned with the precise plan for a 1,000-unit housing development in Serramonte and its impacts on parking congestion, and urged for a scaling down of the project.
It was moved by Councilmember Manalo, seconded by Vice Mayor Buenaventura and carried by the following roll call vote to adopt the resolution:
Ayes: Buenaventura, DiGiovanni, Manalo, Daus-Magbual
Noes: Sylvester
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
MAY 23, 2022
5 Resolution 22-82, Adopting Findings Of Fact And Imposing Conditions Of Approval On Renewal Of Approved Expired Use Permit UPR-04-22-15650 And Design Review DR-04-22-15651 For A Mixed- Use Building At 7310 Mission Street
ORDINANCES:
Second Reading, Ordinance No. 1458, Adding Chapter 9.56 to the Daly City Municipal Code Re: Police Acquisition and Use of Military Equipment
Assistant City Attorney Kelly Schott provided clarification for the ordinance and confirmed that any acquisition and use of military equipment by the Police Department would have to come before Council and be approved. The ordinance would also establish a Military Equipment Use Policy for the department, which is required by State law.
Nick, a member of the public, referred to AB 481 and supported providing transparency on inventory of mi litary equipment required by local police departments. Nick urged passing a resolution banning future use and acquisition of any military equipment , supported demilitarizing the police in response to the uptick in hate crimes, and urged shifting resources towards mental health and education.
Call-in User1, the Public, questioned in what circumstance would military equipment be needed and whether it is a show of force over others. The Public referred to one fallen officer over the course of many years in the City, recognizing this as a testament to the community.
Glenn, a member of the public, questioned how militarizing the Police helps anything and what circumstance necessitates this action. Glenn opposed the ordinance, stating it criminalizes the most vulnerable communities, and requested justice for Roger Allen.
Discussion continued between the Council, Ms. Schott and Acting Police Chief Ca meron Christensen. Issues included - procuring the use of military equipment under exigent circumstance without Council approval, concerns raised with acquiring or using certain equipment (i.e. weaponized aircrafts) over the civilian population, whether the City can request assistance from the National Guard in a time of need, which equipment(s) is currently available to police officers, scenarios that may require assistance from mutual aid agencies and use of military equipment, and how adopting a policy would provide the City more control and oversight.
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried by the following roll call vote to adopt the ordinance:
Ayes: Buenaventura, DiGiovanni, Manalo, Sylvester
Noes: None
Abstained: Daus-Magbual
Ordinance 1458, Adding Chapter 9.56 To The Daly City Municipal Code Regarding Police Acquisition And Use Of Military Equipment
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
Call-in User 1, a member of the public, referred to the budget and stated citizens are at the top. The caller referred to Governor Newsom signing police reform laws and questioned whether they, along with
CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
MAY 23, 2022
6 body-worn cameras, have been implemented in the police force to build trust. The caller declared veterans, firefighters and EMT’s as community heroes.
Maybelle, a member of the public, commended the Council for their service and the topics covered at tonight’s agenda . Maybelle addressed the importance of youth workforce programs to eradicate generational poverty, social inequities and to prepare young people with skills, resources and networking wherewithal; she urged Council to allocate funding for these programs.
REPORTS:
Council Committee
Bay Area Water Supply & Conservation Agency (BAWSCA) (Manalo)
City Council
Councilmember DiGiovanni attended JUHSD’s tour of their staff and teacher housing and commended the district’s work on this project. Councilmember DiGiovanni joined the pancake breakfast at the Franciscan with the CERT team and City Firefighters. Councilmember DiGiovanni attended Pacific Islands Together’s (PIT) Shine Event at Jefferson High School to celebrate the cultures of the community and the Jefferson Elementary School District’s event to celebrate honor-students.
Mayor Daus-Magbual joined a tour of the JUHSD workforce housing and commended the school board members and staff. The Mayor attended the Franciscan’s pancake breakfast and PIT’s Shine celebration, commending both events. Mayor Daus-Magbual recognized Library Board of Trustee Lauren Daus for bringing her students to the Mayor’s Office at City Hall and thanked Leilani Ramos and Charlie Morrow. The Mayor took part in UCSF’s Pacific Islander event and shared his experiences as Mayor and talked about the underrepresentation of Asian Americans in leadership roles. The Mayor attended Skyline College’s CIPHER hip hop learning community graduation where he gave opening remarks. The Mayor thanked the City of San Carlos for hosting the Council of Cities and thanked his Councilmembers for representing the City in different capacities through their participation at various events and committees.
Councilmember Manalo attended the Cal Cities Leadership Summit in Sacramento which featured various workshops. Councilmember Manalo attended the Cal Cities Board meeting and shared input as an API Councilmember; the African Caucus, the Latino Caucus, the API Caucus and the LGBTQ Caucus were all in attendance to ensure all their voices were heard. Councilmember Manalo attended the Jefferson Elementary School District’s Student of the Year Event to honor students of the year who had an impact on their schools and communities.
ADJOURNMENT:
Mayor Daus-Magbual adjourned the meeting at 11:40 PM in memory of Jose "Pepe" E.
Reymundo, Constancia Topenio and Lay Vongphouthone.
Approved as submitted, this 13th
City Clerk
day of June , 2022.
Mayor
City Council Meeting Agenda ReportItem # _____
Meeting Date: June 13, 2022
Subject: FEMA Assistance to Firefighters Grant Funding award in the amount of $20,000 for the purchase of SCBA (Self-Contained Breathing Apparatus) Regulators Recommended Action
Staff recommends that City Council accept a $20,000 Regional FEMA Firefighter Assistance Grant Background/ Discussion
North County Fire Authority applied for grant funding in February of 2021 and was awarded the grant funds to purchase Self Contained Breathing Apparatus (SCBA) regulators which provides North County Fire Authority firefighters each with a personally assigned regulator that enhances health and safety. The grant match is 10% of the total funding, which will be split proportionately among the three North County Fire Authority member agencies.
Fiscal Impact
The City of Daly City will contribute $1,310 in matching funds and North County Fire Authority will receive $22,000 in value in safety equipment. Fuds are budgeted from 01-220-220-4555 in the amount of $1,310.
Summary/Conclusions
The City Council is requested to accept the $20,000 FEMA Assistance to Firefighters Grant.
Staff is available to provide any additional information desired by the Mayor or Council members.
Respectfully submitted,
Ron D. Myers
Fire Chief
Cc: City Manager
City Attorney
City Clerk
City Council Meeting Agenda ReportItem # _____
asdfa
Meeting Date: June 13, 2022
Subject: Allocation of HOME, HOME ARP and PLHA funds for 72 Units of Affordable Housing at 493 Eastmoor
Recommended Actions
Approve a conditional allocation of $1,129,804 in HOME funds for development of 72 affordable housing units at 493 Eastmoor and authorize the City Manager or her designate to execute all funding agreements.
Approve a conditional allocation of $1,199,503 in HOME-ARP funds up for construction of 72 affordable housing units at 493 Eastmoor and authorize the City Manager or her designate to execute all funding agreements.
Approve an allocation of up to $2,917,380 in Permanent Local Housing Allocation Funds for construction of 72 affordable housing units at 493 Eastmoor and authorize the City Manager or her designate to execute all funding agreements.
Background
In February 2020 the City Council approved entitlements for the Core Companies’ project at 493 Eastmoor. This project will provide 72 units of affordable housing (studio and one-bedroom units) for individuals and families earning up to 60 percent of the Area Median Income. At the current published income levels, the maximum rent for a 1-bedroom unit at 493 Eastmoor would be $2,055 per month with a maximum household income of $89,500 for a 2-person household, although significantly deeper income targeting will be required for a portion of the units.
Based on current development cost estimates and potential subsidy financing, the developer estimates a funding gap of approximately $13.2 million. The Core Companies intends to seek Low Income Housing Tax Credits and bond financing as well as funding from the State Multifamily Housing Program (MHP), Infill Incentive Grant Program, Infill Infrastructure Grant Program and potentially Affordable Housing and Sustainable Communities Program (AHSC) in order to finance their project.
In July of 2020, the City Council approved an allocation of $1.3 million in Housing Trust Funds as matching funds under the State Housing Trust Funds pursuant to an application submitted by the San Mateo County HEART. The application was successful, and the City’s allocation has resulted in leveraging an additional $1.3 million through the State Local Housing Trust Fund Program.
In September 2021 the Core Companies submitted a letter requesting financial assistance for the 493 Eastmoor development from the City of Daly City (Attachment 1). Based on current development cost estimates and potential subsidy financing, the developer is requesting $6 million
City Council Agenda Report
Subject: Commitment of Funding for 72-Unit Multi-family housing at 493 Eastmoor Meeting Date: June 13, 2022
in subsidy financing from the City. A commitment of funding from the City would increase the competitiveness of an application from the Core Companies for various State funding programs such as MHP, Infill Incentive Grant Program, Infill Infrastructure and AHSC program. The Multifamily Finance Super Notice of Funding Availability was released on March 30, 2022 and includes funding for MHP and the Infill Programs. Applications for funding are due June 28, 2022.
Discussion
Conditional commitment of HOME and HOME ARP funds to the 493 Eastmoor development would enhance the Core Companies application for various State funding programs, provide the City time to meet environmental review requirements and confirm HUD approval of the City’s HOME ARP Allocation Plan. If the Core Companies is unable to secure necessary financial commitments within 12 months, the funds could be redirected to another project.
HOME Funds – Since 2003 the City has received a direct allocation of funding from HUD through the HOME Investment Partnerships (HOME) program. These funds can be used for the development of affordable housing. The City’s annual allocation in recent years has been less than $400,000 which is typically not enough to make a meaningful investment in a new affordable development. At the same time, HOME funds can be recaptured by HUD if the City does not spend them by applicable deadlines. Currently, the City has a total of $1,128,804 in unspent HOME funds which could be allocated to the 493 Eastmoor project.
HOME-ARP – Through the American Rescue Plan Act of 2021, Daly City will receive $1,411,179 in HOME-ARP funding. These funds may be used to assist individuals or households who are homeless, at risk of homelessness, and other vulnerable populations, by providing housing, rental assistance, supportive services, and non-congregate shelter, to reduce homelessness and increase housing stability across the country. These funds are in addition to the City’s regular allocation of HOME funds.
On April 25, 2022, the City Council approved a HOME-ARP Allocation Plan for Daly City, stipulating the particular housing activity(s) the City’s HOME-ARP funds will be directed towards.
The Plan describes development of new, permanent affordable housing for qualified HOME-ARP populations as the intended use for $1,199,503 of the Daly City’s HOME ARP fund allocation, with the balance or $211,676 directed toward administration.
Federal guidelines require that a commitment of HOME and HOME-ARP funds are subject to the completion of an environmental review pursuant to NEPA (National Environmental Protection Act). The Department of Housing and Urban Development (HUD) shall issue an Authority to Use Grant Funds upon satisfactory completion of the NEPA and then the City may enter into a final commitment of HOME and HOME-ARP funds. In addition, HOME regulations require that all other funding sources are secured prior to execution of loan documents.
PLHA Funds - In 2019 the City became eligible to receive funding under the Permanent Local Housing Allocation Program, a new program established under Senate Bill 2 that provides
City Council Agenda Report
Subject: Commitment of Funding for 72-Unit Multi-family housing at 493 Eastmoor Meeting Date: June 13, 2022
jurisdictions of a certain size with an annual funding allocation that can be used for a variety of affordable housing activities. In 2020 the first year of the program, the City was allocated $511,821 and for 2021 the City was allocated $795,529. The State Department of Housing Community Development have estimated that the City will receive a total of $3,070,926 over the first five years of the program. The City must commit its year one PLHA funds in order to be eligible for its year 3 allocation. The Core Companies have indicated that the 493 Eastmoor project could utilize the City’s first five years of PLHA funding by applying the early years funding to project construction and utilization of the latter years when construction financing is converted to a permanent mortgage. Since the allocations of years 4 and 5 are not yet known, the City could allocate PLHA funds for years 1 through 3 and allocate the year 4 and 5 funds contingent upon the amounts allocated to the City. The City’s PLHA funding would be contingent upon the Core Companies securing all other funding commitments within 12 months.
Staff recommends that the City retain five percent of its PLHA funds for administrative costs and allocate the remainder ($2,917,380) to the Core Companies for the 493 Eastmoor project.
Affordable Housing Committee
On March 7, staff met with the Affordable Housing Committee comprised of Councilmembers Glenn R. Sylvester and Juslyn C. Manalo. The Committee discussed the project proposed for 493 Eastmoor, income targeting, availability of funding to subsidize the project and how a City investment in the project will enhance the project’s competitiveness to secure additional subsidy financing for the project through various State and Federal programs. The Committee concurs with the staff’s recommendation to allocate HOME, HOME ARP and PLHA funds to the project.
Summary /Conclusions
Significant commitments of funding from a local jurisdiction increases the point scoring of an application to the various State funding sources such as the Multifamily Housing Program, and Affordable Housing and Sustainable Communities. The Core Company intends to submit applications to these programs within the next six months. A higher point score enhances the likelihood that a project will receive an award and that construction of the project can proceed in the near term.
At the same time, the City currently has funding in several sources that must be committed to a project in order to ensure continued availability of the funding source.
While there are other affordable housing projects in the planning stages in Daly City, the Core Company project proposed for 493 Eastmoor is most likely the next project to move to construction and put new affordable units into service in Daly City.
Allocating $1,128,804 in HOME funds, $1,199,503 in HOME-ARP funds and up to $2,917,380 in PLHA funds for the 493 Eastmoor program will help fill a $13.2 million funding gap and enhance the project’s competitiveness for State funding programs. Staff recommends that the Council approve the recommended allocations of funding for the 72-unit affordable housing project at 493 Eastmoor.
City Council Agenda Report
Subject: Commitment of Funding for 72-Unit Multi-family housing at 493 Eastmoor Meeting Date: June 13, 2022
Respectfully submitted,
Betsy ZoBell Tatum Mothershead
Housing and Community Economic and Community Development Director Development Supervisor
City Council Meeting Agenda ReportItem # _____
Meeting Date: June 13, 2022
Subject: Authorization to Apply to the Alternative Congestion Relief and Transportation Demand Management Program Cycle 1, Fiscal Years 2023 and 2024 for Measures A and W Grant Funding for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project
Recommended Action
Staff recommends that the City Council authorize staff to submit a grant application to the San Mateo County Transportation Authority (TA) for the Alternative Congestion Relief and Transportation Demand Management (ACR/TDM) Program Cycle 1, Fiscal Years 2023 and 2024 for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project.
Background
On June 7, 1988, the voters of San Mateo County approved a ballot measure to allow the collection of a half-cent transaction and use tax (sales tax) in San Mateo County for 20 years. The tax revenues were to be distributed by the TA for highway and transit improvements pursuant to the Transportation Expenditure Plan presented to the voters. On November 2, 2004, the voters of San Mateo County approved the continuation of the Measure A half-cent sales tax for an additional 25 years. Collection and distribution of the Measure A sales tax is by the TA in order to implement the 2004 Transportation Expenditure Plan, beginning January 1, 2009.
In 2018, the voters of San Mateo County approved the Measure W Program to allow the collection of a new half-cent sales tax to implement transportation improvements identified in the San Mateo County Congestion Relief Plan for 30 years. Five percent of the sales tax revenues from Measure W are available for the construction of facilities for pedestrian and bicyclists, as well as planning and promotional programs.
At the January 2022 TA Board meeting, the first ever ACR/TDM Plan was adopted to create a consolidated Measure A and Measure W program. On April 7, 2022, the TA issued a Call for Projects for ACR/TDM Program funds. The goal of the program is to encourage the use of sustainable transportation options and enhance mobility across San Mateo County.
Discussion
Applications for the ACR/TDM Program were due to the TA on May 27, 2022 and a resolution of local support for the projects must be submitted no later than July 1, 2022. A total of up to approximately $6 million is available for the two-year funding cycle FY 2023 and FY 2024. The ACR/TDM is a combination of sales tax collected under the Countywide Measure A and Measure W Sales Tax Programs. A minimum of 10% local match must be provided for infrastructure projects and a reduced 5% local match for projects located in MTC Equity Priority Communities, Re-Imagine SamTrans Equity Priority Areas or C/CAG Comprehensive Bicycle and Pedestrian Equity Focus Areas.
Subject: Meeting Date: June 13, 2022
Staff identified a project to be eligible for the grant funding and prepared an application for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project. The project proposes to install striping to channelize vehicular traffic along Westmoor Avenue and Westridge Avenue near Skyline Boulevard and pavement markings to improve pedestrian crossings at the intersections adjacent to Skyline Boulevard. These low-cost measures to create painted curb extensions, painted islands and high-visibility crosswalks will also slow traffic exiting Skyline Boulevard onto the local streets and improve pedestrian crossing safety near two schools and a shopping center. In addition, the pedestrian signal heads and push buttons at the two traffic signals will be updated to countdown signals and accessible pedestrian signals. The project was identified as a priority project in the City’s recently completed Systemic Safety Analysis Report. The estimated cost for the project is, approximately $185,000. The grant application is requesting $168,000 in funding with an additional $17,000 provided by the City in local matching funds.
Fiscal Impact
No appropriation is needed at this time. Should the City be successful in securing the grant funds, staff will request the City Council appropriate the grant funds and the required local match of $17,000 for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project. For projects of this type, the matching funds would typically be allocated from the City’s Measure A, Measure W or other local transportation related funding sources.
Summary/Conclusion
Staff recommends that the City Council authorize staff to submit a grant application to the TA for the ACR/TDM Program Cycle 1, Fiscal Years 2023 and 2024.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Shirley Chan Richard Chiu, Jr.
Senior Civil Engineer Director of Public Works
City Council Meeting Agenda ReportItem # _____
Meeting Date: June 13, 2022
Subject: Authorizing City Manager to Enter into Agreement with Tripepi Smith and Associates for Newsletter Design and Publication Support Recommended Action
It is recommended that the City Council authorize the City Manager to enter into a one-year agreement with Tripepi Smith and Associates for newsletter design and publication support services for the Daly News, the City’s quarterly print newsletter.
Background
Over the past four years, Tripepi Smith has augmented the capacity of the City Manager’s Office to provide high quality outreach through one of the City’s most important communication pieces, the Daly News. This publication is mailed to every household in Daly City and is one of the last remaining print outreach methods utilized during the era of online communications. Tripepi Smith has provided a range of services including excellent graphic design, content development and logistical support for the creation, printing and distribution of the newsletter.
Discussion
Tripepi Smith will produce four newsletters a year on a quarterly basis. Deliverables include:
• Professional graphic design and layout
• Editorial calendar planning
• Writing, grammar and fact checking
• Coordination with printer on timeline, production and postage • Delivery of web-optimized PDF newsletter files
• Delivery of print-ready versions to printer
Summary/Conclusion
The City will pay a monthly fee of $1,757.70 for a total annual amount of $21,092.40.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Stephen Stolte
Assistant City Manager
Attachment: Agreement with Tripepi Smith & Associates
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AGREEMENT WITH TRIPEPI SMITH & ASSOCIATES FOR NEWSLETTER REDESIGN & CONTENT SUPPORT FOR CITY OF DALY CITY This Agreement, made and entered into this 30th day of June, 2022 by and between the CITY OF DALY CITY, a municipal corporation existing under the laws of the State of California (“CITY”), and TRIPEPI SMITH & ASSOCIATES (“VENDOR”): R E C I T A L S: A. CITY desires certain professional services hereinafter described as Daly City Newsletter Proposal – Scope of Work as attached Exhibit A. B. CITY desires to engage VENDOR to provide these consulting services by reason of its qualifications and experience for performing such services and VENDOR has offered to provide the required services on the terms and in the manner set forth herein. NOW, THEREFORE, IT IS AGREED as follows: SECTION 1 - SCOPE OF SERVICES The scope of services to be performed by VENDOR under this Agreement is as described in Exhibit A to this Agreement, attached and incorporated by reference. SECTION 2 - DUTIES OF VENDOR VENDOR shall be responsible for the professional quality, technical accuracy and coordination of all work furnished by VENDOR under this Agreement. VENDOR shall, without additional compensation, correct or revise any errors or deficiencies in its work. VENDOR represents that it is qualified to furnish the services described under this Agreement. VENDOR shall be responsible for employing or engaging all persons necessary to perform the services of VENDOR. SECTION 3 - DUTIES OF CITY CITY shall provide pertinent information regarding its requirements for the project. CITY shall examine documents submitted by VENDOR and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of VENDOR'S work.
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SECTION 4 - TERM The services to be performed under this Agreement shall commence on July 1, 2022 and be completed on or about June 30, 2023. SECTION 5 - PAYMENT Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay VENDOR a fee pursuant to rates stated in Exhibit A to this Agreement, attached and incorporated by reference. SECTION 6 – TERMINATION Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to VENDOR. VENDOR agrees to cease all work under this Agreement upon receipt of said written notice. Upon termination and upon CITY'S payment of the amount required to be paid, documents become the property of CITY, and VENDOR shall transfer them to CITY upon request without additional compensation. SECTION 7 - OWNERSHIP OF DOCUMENTS All documents prepared by VENDOR in the performance of this Agreement, although instruments of professional service, are and shall be the property of CITY, whether the project for which they are made is executed or not. SECTION 8 - CONFIDENTIALITY All reports and documents prepared by VENDOR in connection with the performance of this Agreement are confidential until released by CITY to the public. VENDOR shall not make any such documents or information available to any individual or organization not employed by VENDOR or CITY without the written consent of CITY before any such release. SECTION 9 - INTEREST OF VENDOR VENDOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the
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performance of the services under this Agreement. SECTION 10 - VENDOR'S STATUS It is expressly agreed that in the performance of the professional services required under this Agreement, VENDOR shall at all times be considered an independent VENDOR as defined in Labor Code Section 3353, under control of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make VENDOR an agent or employee of CITY while providing services under this Agreement. SECTION 11 - INDEMNITY VENDOR agrees to hold harmless and indemnify CITY, its elected and appointed officials, employees, and agents from and against any and all claims, loss, liability, damage, and expense arising out of VENDOR’s negligent performance of this Agreement, recklessness or willful misconduct. VENDOR agrees to defend City, its elected and appointed officials, employees, and agents against any such claims. SECTION 12 - INSURANCE VENDOR shall procure and maintain for the duration of the contract and three years thereafter (five years for building or major improvements) insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the VENDOR, his agents, representatives, employees or subcontractors. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, including products-completed operations, personal & advertising injury, with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
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3. Professional Liability (Errors and Omissions): Insurance appropriate to the VENDOR’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate If the VENDOR maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the VENDOR. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: Additional Insured Status The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the VENDOR; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the VENDOR including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the VENDOR’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used). Primary Coverage For any claims related to this contract, the VENDOR’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the VENDOR’s insurance and shall not contribute with it. Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City. Waiver of Subrogation VENDOR hereby grants to City a waiver of any right to subrogation which any insurer of said VENDOR may acquire against the City by virtue of the payment of any loss under such insurance. VENDOR agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the VENDOR to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII,
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unless otherwise acceptable to the City. Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage: 1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the VENDOR must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. Verification of Coverage VENDOR shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the VENDOR’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. SECTION 13 - NONASSIGNABILITY Both parties hereto recognize that this Agreement is for the personal services of VENDOR and cannot be transferred, assigned, or subcontracted by VENDOR without the prior written consent of CITY. SECTION 14 - RELIANCE UPON PROFESSIONAL SKILL OF VENDOR It is mutually understood and agreed by and between the parties hereto that VENDOR is skilled in the professional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of VENDOR to do and perform the work in the most skillful manner, and VENDOR agrees to thus perform the work. The acceptance of VENDOR's work by CITY does not operate as a release of VENDOR from said obligation. SECTION 15 - WAIVERS The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the
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same or of any other term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance. SECTION 16 – SEVERABILITY If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. SECTION 17 - COSTS AND ATTORNEY FEES Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of attorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 for attorney fees arising out of an action, or actions to enforce the provisions of this Agreement. SECTION 18 - NON-DISCRIMINATION VENDOR warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment opportunity. Neither VENDOR nor any of its subVENDORs shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act. SECTION 19 - MEDIATION Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed-upon service. The mediator shall be selected by a blind draw. The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the
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prevailing party. No party shall be permitted to file a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties. SECTION 20 - LITIGATION VENDOR shall testify at CITY'S request if litigation is brought against CITY in connection with VENDOR'S services under this Agreement. Unless the action is brought by VENDOR, or is based upon VENDOR'S wrongdoing, CITY shall compensate VENDOR for preparation for testimony, testimony, and travel at VENDOR'S standard hourly rates at the time of actual testimony. SECTION 21 - NOTICES All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows: To CITY: Shawnna Maltbie, City Manager City of Daly City 333 - 90th Street Daly City, CA 94015 To VENDOR: Ryder Todd Smith Tripepi Smith & Associates P.O. Box 52152 Irvine, CA 92619 SECTION 22 - AGREEMENT CONTAINS ALL UNDERSTANDINGS; AMENDMENT This document represents the entire and integrated agreement between CITY and VENDOR and supersedes all prior negotiations, representations, and agreements, either written or oral. This document may be amended only by written instrument, signed by both CITY and VENDOR. SECTION 23 – AUTHORITY TO ENTER INTO AGREEMENT VENDOR has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this
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Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. SECTION 24 - GOVERNING LAW AND VENUE This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo. IN WITNESS WHEREOF, CITY and VENDOR have executed this Agreement the day and year first above written. CITY OF DALY CITY VENDOR Tripepi Smith & Associates _______________________________ _________________________________ Shawnna Maltbie Ryder Todd Smith City Manager President APPROVED AS TO FORM ______________________________ Rose Zimmerman City Attorney
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EXHIBIT A – STATEMENT OF WORK Daly City Newsletter Proposal – Scope of Work Economics Tripepi Smith will produce 4 newsletters a year of the four panel 8.5 x 11 format (4 pages) for a monthly fee of $1757.70. Total fixed fees through Term are $21,092.40 not inclusive of any travel-related costs if requested. Additional ad hoc work is not known, but may rise to, inclusive of the fixed fees to $30,000, if requested by City. Term Tripepi Smith will start the next newsletter cycle in July 2022, with delivery of the next edition in August 2022. Tripepi Smith will invoice on the 15th of each month or soon thereafter. Agreement covers a one-year period through June 30, 2023 resulting in 4 newsletters during that one-year period (quarterly newsletters). Tripepi Smith Deliverables • Professional graphic design and layout • Editorial Calendar Planning with two TSA team members, plus anyone else you want to include in Daly City • All articles written and grammar-checked by TSA resources and fact-checked with Daly City subject matter experts • Coordination with the printer on timeline and production • Coordination on the postage fees (but actual postage fees are not included, nor are printing fees) • A web-optimized PDF version will be delivered for placement on the City website • A print-ready version will be delivered for use with the City's preferred printer Execution Facts • Our work will be done remotely, from SoCal or San Francisco-area • We will layout the newsletter in InDesign or other Adobe related products • Content review to be completed prior to layout in newsletter • There is no period minimum required by Tripepi Smith • Daly City will provide Tripepi Smith with access to high-resolution photos from around the City
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Ad Hoc Support Additionally, Tripepi Smith can offer additional support for Daly City needs across departments where it concerns communications strategy or innovation on communication strategies. This work can be done ad hoc using the following rates: Tripepi Smith Principal $260.82/hour Director /Art Director $187.11/hour Senior Business Analyst $147.42/hour Business Analyst $102.06/hour Junior Business Analyst $79.38/hour Senior Graphic Design $136.08/hour Graphic Design $102.06/hour Senior Videographer/Animator $156.60/hour Videographer/Photographer $102.06//hour Drone Operator $170.10/hour Any travel will be pre-approved and reimbursed on expenses. Travel time is billed at half rate if required. Tripepi Smith will increase the hourly rates and retainer fees for all resources by five percent (5%) or the regional Consumer Price Index (CPI)—whichever is higher—each year on the anniversary of the contract. Equipment Fees Tripepi Smith offers some services that require equipment, such as drone operations and video production. As such, in those cases, the following rates apply: • $550 for a full day of video equipment use (includes full set of video equipment). “Full day” is defined as a shoot lasting more than five (5) hours. • $350 for a half day of video equipment use. “Half day” is defined as anything up to four (4) hours of video production. All such expenses will be authorized by the client prior to fee being assessed. • $350 for full video equipment related to Facebook Live stream support (Mevo camera, microphones and iPad/iPhone). • $500 for drone equipment in addition to hourly rate for drone operator. Agency Fees Tripepi Smith is happy to purchase advertising space or other items, on behalf of the City. Tripepi Smith typically has the vendor or company bill the City directly for this type of expenses. Tripepi Smith makes no money on these types of requests and has no economic interest in the vendor used. If Tripepi Smith is asked to pay the bill for the client to then be reimbursed, we will apply a 10% agency fee to the reimbursement expense.
City Council Meeting Agenda Report Item # _____
Meeting Date: June 13, 2022
Subject: SETTING TIME AND PLACE OF PUBLIC HEARING – NOTICE OF INTENT TO
LIEN REAL PROPERTY
Recommended Action
It is recommended that the City Council set the time and place for a public hearing on July 11, 2022, at 7:00 p.m. – Notice of Intent to Lien Real Property.
Background
On June 25, 2012, the City Council entered into an agreement with the County of San Mateo to impose lien assessments on real property for unpaid Business License rental property taxes. This agreement was approved by Resolution No.12- 99. Daly City Municipal Code, Chapter 5.16.050 requires that all commercial and residential real property pay a license tax based on the gross rental income collected.
Summary/Conclusion
Staff recommends that the City Council set July 11, 2022, at 7:00 p.m. as the date and time for a public hearing – Notice of Intent to Lien Real Property.
Staff is available to provide any additional information desired by the Mayor or Council members.
Respectfully submitted,
Tim Nevin
Director of Finance and
Administrative Services
City Council Meeting Agenda ReportItem # _____
Meeting Date: June 13, 2022
Subject:Authorizing City Manager to Execute a Memorandum of Understanding with the County of San Mateo for Bay Area Air Quality Management District funded Air Filtration Units
Recommended Action
Staff recommends that the City Council authorize the City Manager to execute Memorandum of Understanding with the County of San Mateo for receipt and use of Bay Area Air Quality Management District funded Air Filtration Units.
Background/Discussion
The Clean Air Centers Program, the Bay Area-specific program for the California Air Resources Board’s Wildfire Clean Air Centers for Vulnerable Populations Incentive Pilot Program, provides funding to purchase portable air cleaners to create a network of clean air centers. San Mateo County will distribute 24 air filtration units to the City of Daly City for use in the public libraries and other public facilities as clean air centers to provide vulnerable populations a respite from wildfire and other smoke events. The Clean Air Centers Program prioritizes projects located “in” or” near” historically underserved communities and smoke burdened communities.
The City of Daly City agrees to store and maintain the air filtration units, deploy them during periods of hazardous air quality as determined by Bay Area Air Quality Management District, train staff to operate and maintain the units, provide semi-annual reports on their use, and acknowledge the Air District when publicizing the clean air centers.
Fiscal Impact
The City of Daly City is responsible only for cost of maintenance of the air filtration units, which is expected to only entail replacement of the HEPA filters after 4,000 hours of use. Ownership of the Air Filtration Units will be transferred to the City of Daly City five years after deployment.
Summary/Conclusion
Staff is available to provide any additional information desired by the Mayor or City Council.
Respectfully submitted,
Chela Anderson Stephen Stolte
Library Services ManagerAssistant City Manager
Encl: Memorandum of Understanding between the City of Daly City and County of San Mateo for receipt and use of Bay Area Air Quality Management District funded Air Filtration Units
Bay Area Air Quality Management District funded Air Filtration Units Memorandum of Understanding Between County of San Mateo and City of Daly City
This Memorandum of Understanding (“MOU”) outlines the agreed upon responsibilities of the County of San Mateo (“County”) and City of Daly City (Local Partner) in the receipt and use of Bay Area Air Quality Management District funded Air Filtration Units. The air filtration units are funded by the Bay Area Air Quality Management District. San Mateo County took possession of the air filtration units under Contract No. 2021.159 between the Bay Area Air Quality Management District and San Mateo County. San Mateo County distributes [number of units] the air filter units to City of Daly City, for exposure to any type of fire i.e., forest, brush, structures, tires, waste or burning wood or particulate matter along with all County responsibilities in agreement # [enter agreement] and listed below. The cities will need to determine how many they can store before requesting an air filter unit. Final distribution is determined after all requests are submitted by Local Partners. DEM will make the final decision on how many each Local Partner is allotted.
Ownership of the Air Filtration Units will be transferred to the Local Partner five years after deployment.
Collective Goal: Augment the Operational Area’s Wildfire response capabilities.
The County will:
Liaise with the Bay Area Air Quality Management District. Process and coordinate Mutual Aid requests.
Submit reports based on City of Daly City reports to Bay Area Air Quality Management District.
The Local Partner will:
Safely store and maintain air filtration units.
oThe pre-filters can be removed and washed with clear water, then thoroughly dried and reused. oThe HEPA filter is rated by the manufacturer to on average be usable for 4000 hours on high setting and 5200 hours on the low setting. This corresponds with 166 or 216 days of continuous 24-hour operation. oThe HEPA filter can be vacuumed producing a minor increase in service life, but should never be washed as this will significantly degrade how effective the filter is. Deploy air filtration units to sheltering and evacuation centers during and/or other indoor congregate facilities that are impacted by hazardous air quality as determined by Bay Area Air Quality Management District and within the County’s jurisdiction. Congregate facilities may include but are not limited to schools, libraries, community centers, and assisted living facilities.
Train staff to operate and maintain air filtration units per manufacturer specifications. City of Daly City shall be responsible for maintenance costs.
Provide semi-annual reports to San Mateo County Department of Emergency Management (“SMCDEM”) using attached Reporting Form. Semi-annual reports must be received by SMCDEM by January 10th (for reporting period from July 1st to December 31st) and July 10th (for reporting period from January 1st to June 30th) of each year, and include the following information:
oName of incident- followed by- A-Wildfire B-Hazardous Air Quality Day C. Other oFacility name and address of the evacuation center/sheltering facility/congregate facility where air filtration unit(s) were deployed
oDate of air filtration unit deployment
oNumber of air filtration unit(s) deployed
oNumber of days the air filtration unit(s) were deployed oIndicate whether the evacuation center/sheltering facility/congregate facility had an existing heating, ventilation and air conditioning (HVAC) system and whether the air filtration unit(s) operated in conjunction with existing HVAC
oSize and dimensions of each facility space where air filtration units were used
oReport feedback on the operations and maintenance of the air filtration units, including recommendations for their improved use
oOther wildfire tracking information, if known
Acknowledge Air District support each time the activities funded, in whole or in part, by this Agreement are publicized in any news media, brochures, or other type of promotional material. The acknowledgement of Air District support must state “Funded by a Grant from the Bay Area Air Quality Management District.” Initials or abbreviations for Air District shall not be used.
County and Local Partner further agrees as follows:
Local Partner shall indemnify and save harmless the County and its officers, agents, employees, and servants from all claims, suits, or actions of every name, kind, and description resulting from this Agreement or on account of, any of the following:
(A) injuries to or death of any person;
(B) damage to any property of any kind whatsoever and to whomsoever belonging; or (C) any other loss or cost, including but not limited to that caused by the concurrent active or passive negligence of County and/or its officers, agents, employees, or servants. Each party agrees to indemnify, defend, and hold harmless the other party from and against any loss, cost, or damage of any kind to the extent arising out of its breach of this Agreement, and/or its negligence or willful misconduct.
The duty of a party to indemnify and save harmless as set forth by this Section shall include the duty to defend as set forth in Section 2778 of the California Civil Code. No party shall assign, sell, license, or otherwise transfer any rights or obligations under this Agreement to a third party without the prior written consent of the other party, and any attempt to do so shall be void upon inception.
This Agreement represents the final, complete, and exclusive statement of the agreement between the parties and supersedes all prior and contemporaneous understandings and agreements of the parties. No party has been induced to enter into this Agreement by, nor is any party relying upon, any representation or warranty outside those expressly set forth herein. This Agreement may only be amended by mutual agreement of the parties in writing and signed by both parties.
Neither party to this Agreement has the authority to act on behalf of the other party or bind the other party to any obligation. County may terminate this Agreement based upon the unavailability of Federal, State, or County funds by providing written notice to the Local Partner of said unavailability of outside funding. The parties to this Agreement agree to make reasonable attempts to resolve between them any dispute regarding this Agreement before seeking to enforce the Agreement in any court of law or dispute resolution forum. The sole remedy for non-performance under this Agreement shall be termination, with no damages or penalty.
Agreement of parties:
County of San Mateo Department of Emergency Management City of Daly City _____________________________________ ________________________________ Name: Name:
Title: Title:
Date: Date:
City Council Agenda ReportItem # _____
Meeting Date: June 13, 2022
Subject: Re-Appointment and Appointment of Daly City Bicycle-Pedestrian Advisory Committee Members
Recommended Action
Staff recommends that the City Council approve the re-appointment of Rachel Goodman, Henry Martinez, Natasha Opfell and Alan Uy to a two-year term on the Daly City Bicycle-Pedestrian Advisory Committee (DC-BPAC) expiring on June 30, 2024. Staff also recommends that the City Council approve the appointment of Kathleen Gilbert to complete the term on the DC-BPAC expiring on June 30, 2023.
Background
The Daly City Bicycle/Pedestrian Advisory Committee meets quarterly to review proposed pedestrian/bikeway improvement projects, project funding applications and to provide input on existing roadway/bikeway conditions affecting pedestrian and cycling activities in Daly City.
Meetings are typically held quarterly the first Wednesday of January, April, July and October at City Hall. Since April 2020, the Committee has held virtual meetings. The members are appointed for a renewable two-year term. Existing and past members included bicycle and walking enthusiasts, students, workers and commuters. Volunteers must live or work in Daly City to serve on the DC- BPAC. The Bicycle/Pedestrian Advisory Committee is supported by Public Works Engineering Division personnel who prepare meeting agendas and reports for the committee’s consideration.
The DC-BPAC bylaws approved in December of 2002 established a seven member committee with the terms for the first half of the members expiring on an even number year and the terms for the remaining half of the members expiring on an odd number year.
Discussion
The Committee consists of up to seven (7) voting members approved by the City Council. Current members include:
Member Term Expiration
Clayton Koo June 30, 2023
Melinda Hue June 30, 2023
Rachel Goodman June 30, 2022
Henry Martinez June 30, 2022
Natasha Opfell June 30, 2022
Alan Uy June 30, 2022
Re-Appointment and Appointment
of Daly City Bicycle-Pedestrian
Advisory Committee Members
Meeting Date: June 13, 2022
Staff recommends the re-appointment of Rachel Goodman, Henry Martinez, Natasha Opfell and Alan Uy to a two-year term expiring on June 30, 2024.
In December 2021, there was one vacancy on the committee. Staff advertised the vacancy on the Daly City website and at City libraries and community centers. Staff received two applications from residents interested in volunteering for the committee in April 2022. After evaluating the applications, staff recommends the appointment of Kathleen Gilbert to complete the term expiring on June 30, 2023. If the re-appointments and the appointment are approved, there would not be any vacancies on the committee.
Rachel Goodman works as a contract manager in San Francisco and was previously involved with WalkSF, an organization involved with making streets safer to walk for everyone who lives, commutes or visits San Francisco. She has been a Daly City resident for eight (8) years and is interested in making streets safer for everyone to walk. She was initially appointed to the DC-BPAC in January 2019.
Henry Martinez is a part-time bicycle commuter who has lived in Daly City for 17 years and has completed the Daly City Citizens Academy. He is interested in making Daly City more pedestrian- and bicycle-friendly and has served on the DC-BPAC since 2011.
Natasha Opfell works for the City of San Jose as a transportation planner and is a longtime bike and pedestrian advocate in the San Francisco Bay Area, having served on Caltrans District 4’s pedestrian advisory committee. She believes that communities benefit from safe and equitable bike/ped/transit infrastructure. She has lived in Daly City for approximately 2 years.
Alan Uy works for San Francisco Municipal Transportation Agency (SFMTA) as a traffic engineer and is involved with implementing bike facilities and pedestrian improvements. He is a multimodal user – walking, riding his bike, taking transit and driving to get to his destinations. He has lived in Daly City for 28 years and would be able to contribute his working knowledge from his experience with the SFMTA. He has served on the DC-BPAC since January 2019 and also serves on the San Mateo County BPAC.
Kathleen Gilbert is a retired transit manager, having worked for both San Francisco MUNI and BART. She previously served on the SamTrans Citizens Advisory Board. Kathleen is interested in getting involved with issues impacting older and disabled people. She has lived in Daly City for over 30 years.
Alfonso Marquez is currently a student at University of California Berkeley studying Political Science. As a lifeline Daly City resident, he has relied on biking and walking to get to his destinations and would like to ensure that biking and walking remain safe for future generations.
Mr. Marquez was not recommended for appointment at this time, because Public Works staff felt other applicants had greater related experience or background relative to the duties of the DC-BPAC.
Re-Appointment and Appointment
of Daly City Bicycle-Pedestrian
Advisory Committee Members
Meeting Date: June 13, 2022
Fiscal Impact
There is no specific fiscal impact associated with the recommended action. The only fiscal impact of the Daly City Bicycle/Pedestrian Advisory Committee is the Public Works support staff salary cost and minimal document reproduction costs. Funding is available for staff’s time in the Public Works - Engineering Division operating budget 01-312-311-4241 for the Fiscal Year 2021-22.
Summary/Conclusion
Recommend the City Council approve the re-appointment of Rachel Goodman, Henry Martinez, Natasha Opfell and Alan Uy to a two-year term on the DC-BPAC expiring on June 30, 2024 and the appointment of Kathleen Gilbert to complete the term on the DC-BPAC expiring on June 30, 2023.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Shirley Chan Richard Chiu, Jr.
Traffic Engineer Director of Public Works
Attachments: K. Gilbert application
A. Marquez application
City Council Meeting Agenda ReportItem # _____
Meeting Date: June 13, 2022
Call for Daly City Municipal Election on November 8, 2022 Consolidation with San Mateo County in the Statewide General Election and Request for Specified Election Services in Accordance with the Election Code of the State of California
Recommended Action
Approval to call for a November 8, 2022, Municipal Election for the following Elective Offices:
Member of the City Council (Full term of Four Years)
Member of the City Council (Full term of Four Years)
Member of the City Council (Full term of Four Years)
Approval to request consolidation with San Mateo County in the Statewide General Election of November 8, 2022 and to render specified Election Services in accordance with the Election Code of the State of California.
Background
In prior elections the Daly City Council has approved Consolidation of Municipal Elections with the County of San Mateo General Elections and requested that San Mateo render Specified Election Services in accordance with the Election Code of the State of California. The advantage of consolidating elections with the County includes lower costs for charges tallied on a shared-basis using actual expense.
Fiscal Impact
Funds have been requested in the 2022/2023 Fiscal Year Election Fund (# 01-020-020-4256).
Conclusion
The County of San Mateo requires a Resolution for action by the Board of Supervisors at an upcoming Board Meeting.
Staff is available to provide any additional information requested by the Mayor or City Council Members.
Respectfully submitted,
K. Annette Hipona
City Clerk
City Council Agenda Report Item #
Meeting Date: June 13, 2022
Subject: Authorizing the City Manager to Approve a Purchase Agreement with Altec for One (1) Altec Model AF1160 Chip Dump Truck and One (1) Altec Model AT41M Articulating Telescopic Aerial Truck.
Recommended Action
Authorize the City Manager, or her designee, to approve a purchase agreement with Altec Industries, Inc. for One (1) Altec model AF1160 Chip Dump Truck ($98,789.00) and One (1) Altec model AT41M Articulating Telescopic Aerial Truck ($207,031.00) for a total amount of $305,820.
Background
Two pieces of equipment within the Public Works Department have reached the end of their useful life and are in need of replacement. One of the units noted for replacement is a 2000 Ford F-750 combination aerial chipper truck. This unit is critical to the Parks Maintenance Division primarily because of its ability to collect tree chips from the mechanical chipper. Without this type of heavy-duty vehicle, the mechanical chipper is essentially unusable. The estimated useful life of this vehicle is 10 to 15 years. In 2021 this vehicle was out of service for over six (6) months due to the failure of a computer board. At that time staff learned that certain parts for this vehicle were obsolete and no longer being manufactured. The Fleet Maintenance Division was able to procure a used computer board to complete the repairs and put the unit back in service.
The other unit noted for replacement is a 2009 Altec Model AT-35 Aerial Lift Truck with material handling.
This unit is used by several of the Public Works Maintenance Divisions for the maintenance and repair of exterior lighting, flagpoles, and street signs. The estimated life span of this vehicle is 10 to 15 years.
Discussion
As part of the City’s vehicle and equipment replacement program, Public Works Fleet Maintenance Division staff meet with user Departments to review their vehicle and equipment needs to ensure the new vehicle and equipment will meet the needs of the user Department. While meeting with the Public Works Management team, it was determined that a combination aerial chipper truck was not as efficient as a truck outfitted with only a chipper dump bed and a truck outfitted with only an aerial platform.
The chipper dump truck is a smaller unit, easier to maneuver in places where access is limited, and can be used for other operations, such as loose material hauling. The utilization of the new chipper dump bed will increase, allowing staff to be more efficient in their work.
The 2009 Altec model AT-35 Aerial Lift Truck with material handling will be replaced with a Altec model AT41M Articulating Telescopic Aerial Truck with material handling. The new aerial truck is equipped with the same higher aerial capabilities as the combination aerial chipper truck. It will be utilized by all the Public Works Maintenance Divisions for the maintenance and repairs of exterior lighting, traffic signals, flagpoles, street signs, and tree pruning.
The replacement of the existing combination aerial chipper truck and the existing aerial lift truck with a new chipper dump truck and a new articulating telescopic aerial truck will save the City approximately $240,000 compared to replacement with the exact same equipment.
Authorizing the City Manager to Approve a Purchase Agreement with Altec for One (1) Altec Model AF1160 Chip Dump Truck and One (1) Altec Model AT41M Articulating Telescopic Aerial Truck.
Meeting Date: June 13, 2022
The California Government Code authorizes public agencies to participate in cooperative purchasing agreements, like those established by Sourcewell, while still adhering to the City's Municipal Code and adopted rules and procedures for the procurement of vehicles and equipment. By utilizing a cooperative purchasing program, the City can streamline the process of procuring vehicles and equipment. Staff reviewed Altec Industries, Inc. contract (Contract No. 110421) with Sourcewell and confirmed pricing is aligned with the quote provided by Altec Industries, Inc.
Sourcewell is a government-to-government procurement service available nationwide. Sourcewell is a self- sustaining government organization and has over 40 years of dedicated service helping government, education, and nonprofit agencies operate more efficiently through a variety of solutions, such as contract purchasing, technology solutions, and regional programs. Sourcewell services make the governmental procurement process more efficient by establishing competitively priced contracts for goods and services and providing the customer service necessary to help its members achieve their purchasing goals. All contracts have been awarded by virtue of a public competitive procurement process.
Fiscal Impact
Sufficient funding for the purchase of the Altec model AF1160 Chip Dump Truck ($98,789.00) and Altec model AT41M Articulating Telescopic Aerial Truck ($207,031.00) for a total amount of $305,820 is available in the Fiscal Year 2021-22 Motor Vehicle Replacement Fund Account 51-315-453-4558.
Summary/Conclusion
Staff recommends the City Council authorize the City Manager, or her designee, to execute, a purchase agreement with Altec Industries, Inc., utilizing contract pricing from Sourcewell, in the amount of $305,820 for the purchase of one (1) Altec model AF1160 Chip Dump Truck and one (1) Altec model AT41M Articulating Telescopic Aerial Truck.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Jeffrey W. Fornesi Richard Chiu Jr.
Assistant to the Director of Public Works Director of Public Works Attachment: Altec Industries, Inc., Quote No. 1186334-1 Altec Industries, Inc., Quote No. 1186332-1
Quote Number: 1186334-1
Opportunity Number: 1679039
Sourcewell Contract #: 012418-ALT
Date: 5/16/2022
REFERENCE ALTEC MODEL
Sourcewell
Price
132"L x 96"W x 60"H Chip dump body $90,794
(A.)
1 2
3 4
(A1.)
1 2
3 4
5 6
7 8
SOURCEWELL OPTIONS TOTAL: $90,794
(B.)
1 UNIT $0
2 UNIT & HYDRAULIC ACC $0
3 BODY $0
4 BODY & CHASSIS ACC $0
5 ELECTRICAL $0
6 FINISHING $0
7 CHASSIS Gas Chassis ILO Contract Option -$6,706
8 OTHER $0
OPEN MARKET OPTIONS TOTAL: -$6,706
$84,088SUB-TOTAL FOR UNIT/BODY/CHASSIS:
Registration and CA Tire Fee:
Sales Tax (9.875%):
Delivery to Customer at $2.20 / mile:
$136
TOTAL FOR UNIT/BODY/CHASSIS: $98,789(C.)
1 2
3 4
BUILD LOCATION: Creedmoor, NC
WARRANTY: Standard Altec Warranty for Aerials and Derricks - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer.
TRADE-IN: Please ask your Altec Account Manager for more information CHASSIS: Per Altec Commercial Standard
DELIVERY: No later than 18-21 months ARO, FOB Customer Location TERMS: Net 30 days
BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In-Service Training with Every Order.
TO ORDER: To order, please contact the Altec Account Manager listed above. **Pricing valid for 45 days**
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified Quoted by: Will Bledsoe
Altec Account Manager: Steven Ankney
Phone: / Email: 209-429-7711 / [email protected] Altec Industries, Inc.
SOURCEWELL OPTIONS ON CONTRACT (Unit)
SOURCEWELL OPTIONS ON CONTRACT (General)
OPEN MARKET ITEMS (Customer Requested)
ADDITIONAL ITEMS (items are not included in total above) AF1160
Quoted for: City of Daly City
Customer Contact:
Phone: / Email:
City of Daly City AF1160 Sourcewell
$8,317
$6,248
Quote Number: 1186332-1
Opportunity Number: 1679035
Sourcewell Contract #: 012418-ALT
Date: 5/16/2022
REFERENCE ALTEC MODEL
Sourcewell
Price
Articulating Telescopic Aerial Device with Material Handling Insulated, 41' $163,854 (A.)
1 AT41M-AOR Auxiliary Outriggers, Interlock, Wooden Pads / Holders (AT48M Class 5 application only) $7,497
2 AT41M-AWD All Wheel Drive $5,606
3 AT41M-US48M Articulating telescopic Aerial Device with Material Handling (insulating lower arm) with 48' boom boom height (AT48M) $6,343
4 (A1.)
1 2
3 4
5 6
7 8
SOURCEWELL OPTIONS TOTAL: $183,300
(B.)
1 UNIT Platform Elevator $4,470
2 UNIT & HYDRAULIC ACC $0
3 BODY $0
4 BODY & CHASSIS ACC $0
5 ELECTRICAL $0
6 FINISHING $0
7 CHASSIS Gas Chassis ILO Contract Option -$5,168
8 OTHER $0
OPEN MARKET OPTIONS TOTAL: -$698
SUB-TOTAL FOR UNIT/BODY/CHASSIS: $182,602
Registration and CA Tire Fee: $136
TOTAL FOR UNIT/BODY/CHASSIS: $207,031
(C.)
1 2
3 4
BUILD LOCATION: Creedmoor, NC
WARRANTY: Standard Altec Warranty for Aerials and Derricks - One (1) year parts warranty One (1) year labor warranty Ninety (90) days warranty for travel charges (Mobile Service) Limited Lifetime Structural Warranty. Chassis to include standard warranty, per the manufacturer.
TRADE-IN: Please ask your Altec Account Manager for more information CHASSIS: Per Altec Commercial Standard
DELIVERY: No later than 18-21 months ARO, FOB Customer Location TERMS: Net 30 days
BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training, Dedicated/Direct Gov't Sales Manager, In-Service Training with Every Order.
TO ORDER: To order, please contact the Altec Account Manager listed above. **Pricing valid for 45 days**
NOTES
PAINT COLOR: White to match chassis, unless otherwise specified Quoted by: Will Bledsoe
Altec Account Manager: Steven Ankney
Phone: / Email: 209-429-7711 / [email protected] Altec Industries, Inc.
SOURCEWELL OPTIONS ON CONTRACT (Unit)
SOURCEWELL OPTIONS ON CONTRACT (General)
OPEN MARKET ITEMS (Customer Requested)
ADDITIONAL ITEMS (items are not included in total above) AT41M
Quoted for: City of Daly City
Customer Contact:
Phone: / Email:
City of Daly City AT48M Sourcewell
Delivery to Customer at $2.20 / mile: $6,248
Sales Tax (9.875%): $18,045
City Council Agenda ReportItem # _____
Meeting Date: June 13, 2022
Subject: Setting Time and Place of Public Hearing – Proposed Increases in Service Charges, Fees and Fines for Various Services, Permits, Inspections, Charges, and Enforcement Costs
Recommended Action
It is recommended that the City Council set the time and place for a public hearing on July 11, 2022, at 7:00pm to review Proposed Increases in Service Charges, Fees and Fines for Various Services, Permits, Inspections, Charges, and Enforcement Costs.
Background
The City hired Matrix Consulting Group to conduct a user fee study and evaluate various service charges, fees, and fines. The majority of City fees, charges and fines have not been reviewed and updated to reflect actual costs since 2008. The user fee study and the proposed fee increases mainly impact development-related fees and public safety/enforcement fees.
Discussion
Staff will request adoption of proposed increases to service charges, fees and fines at the City Council meeting on July 11, 2022. Copies of the proposed fee increases will be available for public inspection beginning Monday, June 27, 2022 on the City’s website at www.dalycity.org.
Appropriate notice will be posted by the Department of Finance and Administrative Services regarding the availability of the documentation.
Staff is available to provide any additional information desired by the Mayor or City Councilmembers.
Respectfully submitted,
Timothy J. Nevin
Director of Finance and Administrative Services
City Council Agenda ReportItem # _____
Considerati
Meeting Date: June 13, 2022
Subject: Adopt Resolution Authorizing the City to Implement Teleconferenced Public Meetings Pursuant to Assembly Bill 361
Recommended Action
Adopt a resolution authorizing continued remote teleconference public meetings by the City Council and all subordinate boards, commissions, and standing Committees of the City in accordance with Assembly Bill 361 for an additional Period of 30 Days.
Background
Since March of 2020 and because of the COVID-19 pandemic, the City Council of the City of Daly City, and all of its subordinate bodies, boards, commissions and subcommittees, have been meeting remotely pursuant to the Governor's Executive Order N-29-20, which suspended certain teleconference requirements of the Brown Act. On June 11, 2021, the Governor issued Executive Order N-08-21, which rescinds these suspensions effective September 30, 2021.
In recognition of the fact that the pandemic is ongoing, on September 16, 2021, the Governor signed AB 361, an urgency measure, which amends the Brown Act and authorizes teleconferenced public meetings under certain circumstances where the participation is from a remote location. AB 361 went into effect October 1, 2021 and expires on January 1, 2024. If the City Council desires to continue to meet remotely, it must comply with AB 361.
AB 361 applies to meetings during a state of emergency as declared by the Governor. There must also be either imposed or recommended measures to promote social distancing by state or local officials, or a finding by the legislative body that meeting in person would present imminent risks to the health or safety of attendees as a result of the emergency.
AB 361 includes additional requirements in the form of an initial authorizing resolution (effective for up to 30 days) and subsequent resolutions to extend the use of remote meetings for additional periods of 30 days thereafter. The bill included an urgency provision making the law immediately effective upon signature by the Governor.
Discussion
The City must comply with the provisions of the Brown Act implemented by AB 361 for remote meetings, or it must comply with the pre-COVID-19 requirements for remote meetings set forth in Government Code section 54953(b)(3).
AB 361 requires several procedural safeguards to protect public participation during a remote meeting, key ones of which are summarized as follows: The public must have the ability to address the legislative body directly and must be given information on how to address the body. The public must be provided either a call-in or internet-based service option. The body must stop the meeting if the call-in or internet-based option fails. The legislative body cannot require that public comments be submitted in advance (although this option can be provided). Speakers cannot be required to pre-register (except as required by an independent call-in or internet platform).
Adopt Resolution Authorizing Remote City Council Meetings Under New State Brown Act Requirements (AB 361)
Meeting Date: June 13, 2022
Members of the public must be given a reasonable time to register to provide public comment.
Agencies that provide a timed public comment period shall not close the public comment period until that time period has expired.
On October 11, 2021, the City Council adopted Resolution No. 21-138, authorizing the continued remote teleconference public meetings by the City Council and all subordinate boards, commissions, and standing Committees in the City in accordance with AB 361. On November 8, 2021, the City Council adopted Resolution No. 21-50, authorizing the continued remote teleconference public meetings by the City Council and all subordinate boards, commission, and standing Committees in the City for an additional thirty (30) days. On December 13, 2021, the City Council adopted Resolution No. 21-63 authorizing the continued remote teleconference public meetings for an additional thirty (30) days. On January 10, 2022, the City Council adopted Resolution No. 22-01 authorizing the continued remote teleconference public meetings by the City Council and all subordinate boards, commission, and standing Committees in the City for an additional thirty (30) days. On February 14, 2022, the City Council adopted Resolution No. 22-24 authorizing the continued remote teleconference public meetings for an additional thirty (30) days.
At the February 14 th City Council meeting, staff received feedback from the City Council on an eventual return to in-person public meetings. At the March 14, 2022, staff received additional feedback and the City Council adopted Resolution No. 22-45 authorizing the continued remote teleconference public meetings for an additional thirty (30) days. On April 11, 2022, the City Council adopted Resolution No.22-55 authorizing the continued remote teleconference public meetings for an additional thirty (30) days. On May 9, 2022 the City Council adopted Resolution No. 22-70 authorizing the continued remote teleconference public meetings for an additional thirty (30) days. In order to continue remote teleconference public meetings, the City Council must adopt a resolution extending an additional thirty days (30) days.
Accordingly, if the Council wishes for itself, all of its subordinate bodies, and all of its boards and their subcommittees to be able to meet remotely during the current declared state of emergency, it should adopt a resolution finding that measures to promote social distancing by state or local officials, and/or meeting in person would present imminent risks to the health or safety of attendees is a result of the emergency. This resolution would permit meetings pursuant to AB 361 for a maximum period of 30 days. If the Council desires to continue using the teleconference exception beyond that initial 30-day period, it must confirm the circumstances of the state of emergency and make required findings at least 30 days after adoption of that resolution and every 30 days thereafter.
The California Environmental Quality Act (CEOA), State CEOA Guidelines Section 15061(b)(3) provides a "common sense" exemption to environmental review that CEQA only applies to projects that have the potential for causing a significant effect on the environment.
Councilmembers received an update that technology improvements in Council Chambers to allow for hybrid virtual/in-person meetings would be tentatively installed in May. Councilmembers also expressed interest in system testing prior to launching hybrid meetings. Staff will continue to work with the technology vendor to upgrade the system in Council Chambers. Given the timeline for this upgrade, City staff will plan to bring this 30-day Resolution for Council consideration again at the regular City Council meeting on July 11, 2022 and can seek additional feedback at that time.
Adopt Resolution Authorizing Remote City Council Meetings Under New State Brown Act Requirements (AB 361)
Meeting Date: June 13, 2022
Summary/Conclusion
Staff recommends that the City Council adopt the attached Resolution authorizing the continued remote teleconference public meetings by the City Council and all subordinance boards, commissions, and standing Committees for an additional 30 days pursuant to AB 361.
Staff also seeks initial feedback on a future return to in-person public meetings.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Rose Zimmerman Stephen Stolte
City Attorney Assistant City Manager
Attachments: 1. Draft Resolution Regarding Remote Teleconference Meetings
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DALY CITY AUTHORIZING
REMOTE TELECONFERENCE MEETINGS BY THE CITY COUNCIL AND ALL BOARDS,
COMMISSIONS, AND STANDING COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR A PERIOD OF THIRTY DAYS
WHEREAS, COVID-19 (also known as the “Coronavirus Disease”) is a respiratory disease that has spread across the globe, with thousands of confirmed cases in California, including the City of Daly City; and
WHEREAS, on January 31, 2020, the United States Secretary of Health and Human Services declared a public health emergency based on the threat caused by COVID-19, and the President of the United States issued a Proclamation Declaring a National Emergency Concerning COVID-19 beginning March 1, 2020; and
WHEREAS, in response to COVID-19, the Governor of the State of California issued a Proclamation of a State of Emergency in response to COVID-19 on March 4, 2020; and WHEREAS, the City Council of the City of Daly City adopted a proclamation of a local emergency related to the COVID-19 virus on March 16, 2020; and WHEREAS, the City of Daly City (“City”) is committed to preserving and fostering public access, transparency, observation, and participation in meetings of the City Council and Boards, Commissions, and Standing Committees (hereafter collectively referred to as “legislative bodies;” and
WHEREAS, all meetings of the City Council and legislative bodies are open and public as required by the Ralph M. Brown Act, Government Code Sections 54950 – 54963, so that any member of the public may attend, observe, and participate in a meaningful way; and
WHEREAS, Government Section 54953(b)(3) of the Brown Act allows a local legislative body to hold public meetings by teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to attend and to address the local legislative body, as long as the following requirements are met:
1. Each teleconference location from which a member is participating is noticed on the agenda;
2. Each teleconference location is accessible to the public;
3. Members of the public must be able to address the body at each teleconference location;
4. At least one member of the legislative body must be physically present at the location specified in the meeting agenda; and
5. During teleconference meetings, at least a quorum of the members of the local body must participate from locations within the local body’s territorial jurisdiction; and
WHEREAS, the Brown Act, as amended by AB 361 (2021), at Government Code Section 54953(e) et seq., allows for remote observation and participation in meetings by members of a legislative body and members of the public without compliance with the requirements of Government Code Section 54953(b)(3), subject to certain conditions; and WHEREAS, the initial required condition is a declaration of a state of emergency by the Governor pursuant to the California Emergency Services Act at Government Code Section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state and within the boundaries of the City, caused by conditions as described in Government Code Section 8558; and WHEREAS, the Governor’s Proclamation of a State of Emergency includes area within the jurisdictional boundaries of the City; and
WHEREAS, Government Code Section 54953(e)(3)(A-B) added by AB 361 provides an alternative to having public meetings in accordance with Government Code Section 54953(b)(3) when City Council has reconsidered the circumstances of the COVID-19 state of emergency and that the following circumstances exist:
1. The state of emergency as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s Boards, Commissions, and Standing Committees to meet safely in person; and
2. The State of California and the County of San Mateo continue to recommend measures to promote social distancing.
WHEREAS, Government Code Section 54953(e) et seq. further requires that state or local officials have imposed or recommended measures to promote social distancing or the legislative body finds that meeting in person would present an imminent risk to the health or safety of attendees; and
WHEREAS, such conditions now exist in the City in that (i) State and Local officials recommend social distancing measures and (ii) emergency conditions evidenced by COVID- 19 and its variants create ongoing COVID-19 cases, hospitalizations, and deaths and meeting in person would present imminent risk to health or safety of attendees; and WHEREAS, the City Council affirms that it will allow for observation and participation by Council Members as well as Board, Commission, and Standing Committee Members and the public via Zoom in an effort to protect the constitutional and statutory rights of all attendees; and
WHEREAS, Government Code Section 54953(e)(3) requires that the City Council review the need and make findings for continuing the teleconferencing as authorized by AB 361 at least once every thirty (30) days until the Governor terminates the state of emergency.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DALY CITY HEREBY RESOLVES AS FOLLOWS:
Section 1. The above recitals are true and correct and are incorporated herein by this reference.
Section 2. The City Council finds that the state of emergency conditions related to COVID- 19 as set forth in the Governor’s and City’s Proclamations of Emergency and are on- going.
Section 3. The City Council further finds that state and county official recommend social distancing conditions causing imminent risk to attendees as described above exist.
Section 4. The City Council hereby recognizes and affirms the existence and conditions of a state of emergency as proclaimed by the Governor and the City in the City and affirms, authorizes, and proclaims the existence of a local emergency throughout the City.
Section 5. The City Council finds that the state of emergency as a result of COVID- 19 and the new variant Omicron continues to directly impact the ability of members of the City Council and the members of the City’s Boards, Commissions, and standing committees to meet safely in person and such fact creates an imminent health risk to such members.
Section 6. The City Council hereby authorizes the City Council and all of the Boards, Commissions, and Standing Committees of City to conduct their meetings without compliance with Government Code Section 54953(b)(3), and to instead comply with the remote meeting requirements as authorized by Government Code Section 54953(e) et seq.
Section 7. The City Manager and the City Clerk are authorized and directed to take all actions reasonably necessary to carry out the intent and purpose of this Resolution, including, conducting open and public meetings remotely in accordance with Government Code Section 54953(e) et seq., and other applicable provisions of the Brown Act, for all City Council meetings, and all Boards, Commissions, and standing committee meetings of the City.
Section 8. This Resolution shall take effect immediately upon its adoption and remain in effect for 30 days or until such time as the City Council adopts a Subsequent Resolution in accordance with Government Code Section 54953(e)(3) to extend the time during which the City Council and all City legislative bodies may continue to meet remotely, without compliance with Government Code Section 54953(b)(3), but otherwise as permitted by Government Code Section 54953(e) et seq.
Section 9.If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end of the provisions of this Resolution are severable.
Section 10.The City Clerk of the City of Daly City shall certify to the adoption of this Resolution.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DALY CITY AUTHORIZING
REMOTE TELECONFERENCE MEETINGS BY THE CITY COUNCIL AND ALL BOARDS,
COMMISSIONS, AND STANDING COMMITTEES OF THE CITY IN ACCORDANCE WITH ASSEMBLY BILL 361 FOR A PERIOD OF THIRTY DAYS
I hereby certify the foregoing to be a true copy of a Resolution adopted by the City Council of Daly City, California, at a regular meeting thereof held on the day of , 2022, by the following vote of the members thereof:
AYES, and in favor thereof, Councilmembers: ,
NOES, Councilmembers:
Absent, Councilmembers:
ASSISTANT CITY CLERK OF THE CITY OF DALY CITY
APPROVED:
MAYOR OF THE CITY OF DALY CITY
City Council Agenda Report Item #______
Meeting Date: June 13, 2022
Subject: Statement of Investment Policy Update
Recommended Action
Adoption of the City’s updated Statement of Investment Policy.
Background
Based on the FY20-21 Memorandum of Internal Control issued by our external auditors, Maze & Associates, the City is updating language in the Statement of Investment Policy to clarify Diversification in Section VII. – Diversification, Maximum Maturities, and Credit Quality.
Discussion
The modifications made to the Investment Policy to achieve the City’s Investment objectives include identifying:
(a)There is no minimum Portfolio percentage and/or dollar limit for diversification. (b) The maximum Portfolio percentage and/or dollar limits for diversification are indicated in Section VI - Authorized and Suitable Investments.
Summary/Conclusion
Consideration and adoption of the City’s updated Statement of Investment Policy is necessary to stay in conformance with state law, as well as have a formal document which clearly outlines our Investment Policy and purpose for the investment of the City’s funds.
I am available to provide any additional information desired by the Mayor or Council members.
Respectfully submitted,
Daneca Halvorson
City Treasurer
Attachment: Statement of Investment Policy
cc with attachment: City Manager
City Attorney
City Clerk
CITY OF DALY CITY, CALIFORNIA
STATEMENT OF INVESTMENT
POLICY
2022
2022
2022
CITY OF DALY CITY
STATEMENT OF INVESTMENT POLICY
TABLE OF CONTENTS
Page
I. INTRODUCTION ............................................................................................................... 1 II. SCOPE ................................................................................................................................. 1 III. INVESTMENT OBJECTIVES .......................................................................................... 1 IV. STANDARDS OF CARE .................................................................................................... 2 V. SAFEKEEPING AND CUSTODY .................................................................................... 2 VI. AUTHORIZED AND SUITABLE INVESTMENTS ........................................................ 5 VII. DIVERSIFICATION, MAXIMUM MATURITIES, AND CREDIT QUALITY .......... 7 VIII. PERFORMANCE ............................................................................................................... 7 IX. INVESTMENT REPORTING ........................................................................................... 8 X. AUTHORITY TO INVEST MONIES ............................................................................... 8 XI. ADOPTION.......................................................................................................................... 8 XII. APPENDIX A-INVESTMENT TYPES ............................................................................ 9 XIII. APPENDIX B-GLOSSARY OF INVESTMENT TERMS ............................................ 13
I. INTRODUCTION
Moneys not required for immediate expenditure by the City of Daly City shall be invested in compliance with governing provisions of law and this policy. The City will maintain adequate cash availability while ensuring that principal invested is protected from loss. Only after those two overriding requirements are met will the City will strive for maximum yield on invested idle funds.
II. SCOPE
This investment policy applies to all financial assets under direct control of the City of Daly City. These funds are accounted for in the City's Comprehensive Annual Financial Report (CAFR) and include the General Fund, Special Revenue Funds, Capital Project Fund, Enterprise Funds, Internal Service Funds, certain Agency Funds, and other funds that may be created from time to time.
This policy does not apply to investment activities of moneys held by a trustee or fiscal agent and pledged to the payment or security of bonds or other indebtedness, or obligations under a lease, installment sale, or certificates of participation, or assets of the City-sponsored Deferred Compensation Plan. Such funds are invested in accordance with statutory provisions governing the issuance, or in accordance with the ordinance, resolution, indenture, or agreement of the City which provides for the issuance, or the instructions of the participants. These funds are identified in the CAFR as Cash with Fiscal Agent, debt service components of certain Enterprise Funds, or as Amounts Due Participants in the Deferred Compensation Plan.
III. INVESTMENT OBJECTIVES
The primary objectives, in priority order, of the City of Daly City's investment activities shall be:
A. Safety
Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The goal will be to mitigate credit risk and interest rate risk.
B. Liquidity
The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.
C. Return
Attainment of a market value rate of return throughout budgetary and economic cycles.
Securities shall not be sold prior to maturity with the following exceptions:
• A security with declining credit may be sold early to minimize loss of principal.
• A security trade will improve the quality, yield or target duration in the portfolio. • Liquidity needs of the portfolio require that the security be sold.
IV. STANDARDS OF CARE
A. Prudence
The City adheres to the guidance provided by the "prudent investor standard," which obligates a fiduciary to ensure that investments shall be made with the exercise of that degree of judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of individual business matters, not for speculation but for investment. Exercise of prudence considers the probable safety of capital as well as the probable income to be derived.
This standard of prudence shall be applied in the context of managing an overall portfolio. Investment officials acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided that deviations from expectation are reported in a timely fashion, and appropriate action is taken to control adverse developments.
B. Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Investment officials shall disclose any material financial interests in financial institutions that conduct business within the City, and they shall further disclose any material personal financial or investment positions that could be related to the performance of the City's portfolio. All persons authorized to place or approve investments shall report annually on Form 730 or Form 721 of the California Fair Political Practices Commission all required economic interests for that year.
V. SAFEKEEPING AND CUSTODY
A. Authorized Financial Dealers and Institutions
1. Broker/Dealers
A list will be maintained of financial institutions and depositories authorized to provide investment services. In addition, a list will be maintained of approved security broker/dealers selected by conducting a process of due diligence. These may include ‘primary” dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15c3-1 (uniform net capital rule).
The Treasurer shall determine which financial institutions are authorized to provide investment services to the City. Institutions eligible to transact investment business with City include:
a. Primary government dealers as designated by the Federal Reserve Bank; b. Nationally or state-chartered banks;
c. The Federal Reserve Bank; and,
d. Direct issuers of securities eligible for purchase.
All broker/dealers who desire to become qualified for investment transactions must supply the following (as appropriate):
• Proof of Financial Industry Regulatory Authority certification • Proof of State registration
• Certification of having read the City’s investment policy, including a statement that the dealer shall make a good faith effort to ensure that recommended investments conform to this policy
• Audited financial statements demonstrating compliance with state and federal capital adequacy guidelines
• Evidence of adequate insurance coverage
Selection of financial institutions and broker/dealers authorized to engage in transactions with the City shall be at the sole discretion of the City.
2. Financial Institutions
The Treasurer shall establish selection criteria for approval of institutions to do business with the City of Daly City. To qualify for consideration, an institution must have an office in California and that office must perform the transactions with the City. Additionally, all financial institutions who desire to become depositories must supply the following (as appropriate):
• Audited financial statements demonstrating compliance with state and federal capital adequacy guidelines
• Proof of state registration
• Evidence of adequate insurance coverage
Upon adoption, and when changes are made thereafter, the City shall send a copy of the current investment policy to all parties doing business with the City.
Confirmation of receipt of this policy shall be considered evidence that the dealer understands the City's investment policies and intends to show the City only appropriate investments.
3. Competitive Transactions
The Treasurer shall obtain competitive bid information on all purchases of investment instruments purchased on the secondary market (excluding FDIC Insured certificates of deposit). A competitive bid can be executed through a bidding process involving at least three separate brokers/ financial institutions or through the use of a nationally recognized trading platform.
If the City is offered a security for which there is no readily available competitive offering on the same specific issue, then the Treasurer shall document quotations for comparable or alternative securities. When purchasing original issue instrumentality securities, no competitive offerings will be required as all dealers in the selling group offer those securities as the same original issue price.
If the City hires an investment adviser to provide investment management services, the adviser must provide documentation of competitive pricing execution on each transaction. The investment adviser will retain documentation and provide upon request.
B. Delivery Versus Payment
Securities transactions, including collateral for repurchase agreements, shall be executed on a delivery vs. payment (DVP) basis. Funds are not wire-transferred until securities are delivered into safekeeping with the City's third-party custodian. The custodial relationship is subject to an agreement for services which may be separate from the agreement for other banking services. The safekeeping requirement does not apply to LAIF, purchase of mutual funds or securities which are physically delivered to the City.
C. Third-Party Safekeeping
Securities will be held by an independent third-party safekeeping institution selected by the City. All securities will be evidenced by safekeeping receipts in the City’s name. The safekeeping institution shall annually provide a copy of its most recent report on internal controls - Service Organization Control Reports (formerly 70, or SAS 70) prepared in accordance with the Statement on Standards for Attestation Engagements (SSAE) No. 16 (effective June 15, 2011.)
D. Internal Control
The City Treasurer shall establish a system of internal controls, which shall be documented in writing. The internal controls shall be reviewed annually by the independent auditor. These controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial markets, or imprudent actions by employees and officers of the City.
VI. AUTHORIZED AND SUITABLE INVESTMENTS
A. Investment Types
The City is governed by California Government Code § 53600 et seq. The City's investment portfolio may include the following instruments, subject to the limits provided in the Government Code as noted:
CA Code Limit City Limit Authorized Investment
None
None
United States Treasury Notes, Bonds, Bills or Certificates of Indebtedness for which the full faith and credit of the United States are pledged for the payment of principal and interest.
None
None
Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.
State
Treasurer’s
Limit
State
Treasurer’s
Limit
The State of California Local Agency Investment Fund
None None San Mateo County Treasurer’s Pool
None None Registered State Warrants of Treasury Notes or Bonds of the State of California
None
30%
Bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency.
40% 40% Banker's Acceptances of 180 days or less maturity.
25%
25%
Commercial paper of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by a nationally recognized statistical rating organization (NRSRO) and may not have a maturity of greater than 270 days.
30%
30%
Negotiable Certificates of Deposit issued by a nationally or state- chartered bank or a state or federal association or by a state- licensed branch of a foreign bank.
30%
30%
Non-Negotiable Certificates of Deposit issued by a nationally or state-chartered bank or a state or federal association or by a state- licensed branch of a foreign bank.
None 30% FDIC Insured/Collateralized Time Certificates of Deposit
20%
15%
Money-Market Mutual Funds (issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.).)
None None Passbook Savings Account (FDIC Insured/Collateralized) None 15% Repurchase Agreements
20% 15% Reverse Repurchase Agreements
If the Government Code is amended to allow additional investments or is changed regarding the limits on certain categories, the City is authorized to conform to the changes in the revised Code, provided that the changes are not specifically prohibited by the City's policy. These changes will be presented in the next annual review of the policy and will be incorporated into the policy at that time.
Authorized
Investment Type
Maximum
Maturity
Authorized
Investment
Limit
Per
Issuer %
Limit
Minimum
Credit
Quality
Government
Code
U.S. Treasury Bonds, Notes,
and Bills 5 years None None N/A 53601(b)
U.S. Government Agency and
U.S. Government Sponsored
Enterprises
5 years
None
N/A
None
53601(f)
State of California Local
Agency Investment Fund
None
State
Treasurer’s
Limit
None
N/A
16429.1
San Mateo County
Treasurer’s Pool None None None N/A 27133
Registered State Warrants of
Treasury Notes or Bonds of
the State of California
5 years
None
5%
Highest
Rating
Category
53601(a)
Bonds, notes, warrants, or
other evidence of
indebtedness of a local agency
within this state
5 years
None
30%
“A”
53601(a)
Bankers’ Acceptances 180 days
or less 40% 5% N/A 53601(g)
Commercial paper of “prime”
quality provided for b a
nationally recognized
statistical rating organization
(NRSRO)
270 days
25%
5%
Highest
Rating
Category
53601(h)(2xc)
Negotiable Certificates of
Deposit 5 years 30% None A 53601(i)
Non-Negotiable Certificates
of Deposit 5 years 30% None A 53630 et Seq.
Money-Market Mutual Funds Upon
Demand 15% 5% AAA 53601(l) &
53601.6(b)
Repurchase Agreements 1 year 15% 5% N/A 53601(n)
Reverse Purchase Agreements 92 days 15% 5% N/A 53601(n)
B. Collateralization
Collateralization is required on two types of investments: time certificates of deposit whose combined principal and interest exceed FDIC Insurance Limit and repurchase (and reverse repurchase) agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level is 110% of market value of principal and accrued interest for government securities pledged as collateral, or 150% for first trust deeds pledged as collateral. Collateral will be held by the independent third-party custodian selected by the City.
VII. DIVERSIFICATION, MAXIMUM MATURITIES, AND CREDIT QUALITY
The City will diversify its investments by security type, maturity, and institution in order to reduce market and credit risks associated with concentrating investments in specific security types, maturity segments, or in individual financial institutions. Diversification will be determined based on our investment objectives of Safety, Liquidity, and Return. There is no minimum Portfolio percentage and/or dollar limit for diversification. The maximum Portfolio percentage and/or dollar limits for diversification are indicated in Section VI, Authorized and Suitable Investments.
To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Generally, no investment shall be made in any security which, at the time of the investment, has a term remaining to maturity in excess of five years. However, the City Council specifically grants the authority to the City Treasurer to invest a maximum of $14,000,000 of the City’s portfolio in Government National Mortgage Association securities which, at the time of investment, have terms remaining to maturity in excess of five years. Additionally, the City Council may grant express authority to exceed this term for this or other individual investments.
Credit quality will be A or above including modifiers for fixed income securities and Al/Pl for commercial paper. In the event of credit downgrades after purchase, sale of the security will be evaluated on a case by case basis.
No more than 5% of the portfolio may be invested in any one issuer, excluding Treasuries and Federal Agency issuers, Local Agency Investment Fund (LAIF), San Mateo County Treasurer’s Pool, and FDIC Insured/ Collateralized investments.
VIII. PERFORMANCE
The investment portfolio will be managed in accordance with the parameters specified within this policy. The portfolio should obtain a market average rate of return during a market/economic environment of stable interest rates. A series of appropriate benchmarks shall be established against which portfolio performance shall be compared on a regular basis. The benchmarks shall be reflective of the actual securities being purchased and risks undertaken, and the benchmarks shall have a similar weighted average maturity and credit profile as the portfolio.
IX. INVESTMENT REPORTING
The City Treasurer will make quarterly reports to the City Council. The reports will include the following informational items:
• A listing of all securities, investments, and moneys held by the City, showing the type of investment, issuer, date of maturity, rate of interest earned over the quarter, par, and dollar amount invested.
• A description of any of the City’s funds, investments, or programs that are under the management of contracted parties, including lending programs.
• With respect to all securities held by the City, and under management of any outside party that is not also a local agency of the State of California Local Agency Investment Fund, the report shall also include a current market value as of the date of the report, and shall include the source of this same valuation.
• The transaction details of any transactions in the City’s portfolio, including reinvestments, purchases, and sales of securities.
• A statement that the portfolio conforms to this Statement of Investment Policy or the manner in which the portfolio is not in compliance.
• A statement of the City’s ability to meet its cash pool expenditure requirements for the next six months or provide an explanation as to why sufficient money shall, or may, not be available.
X. AUTHORITY TO INVEST MONIES
Pursuant to Government Code § 53600 et. Seq., with the annual adoption of this Statement of Investment Policy, the City Council hereby delegates the authority to invest or reinvest funds of the City, and sell or exchange securities so purchased, to the City Treasurer for a one-year period, who will thereafter assume full responsibility for those transactions until the delegation of authority is revoked or expires, in accordance with this Statement of Investment Policy.
XI. ADOPTION
The investment policy shall be adopted by resolution of the City Council of the City of Daly City. The policy shall be reviewed at a public meeting on an annual basis by the City Council and any modifications to the policy must be approved by the City Council.
XII. APPENDIX A-INVESTMENT TYPES
DEPOSITORY SERVICES
Active deposits are demand or checking accounts which receive revenues and pay disbursements.
Interest-bearing active deposits are money market accounts at a financial institution (i.e., bank, savings and loan, credit union). These accounts are demand accounts (i.e., checking accounts) with restricted transaction activity.
Inactive deposits are certificates of deposit issued in any amount for periods of time as short as fourteen days and as long as several years. Interest must be calculated on a 360-day basis, actual number of days.
Passbook savings accounts are similar to inactive deposits except they are not for a fixed term.
The interest rate is typically lower than for CDs.
INVESTMENT SECURITIES
U.S. TREASURY ISSUES are direct obligations of the United States Government. These issues are as follows:
• Treasury Bills are issued weekly with maturity dates from 13 weeks up to one year. They are issued and traded on a discount basis and are also known as discount securities.
Interest is computed on a 360-day basis, actual number of days. They are issued in amounts of $10,000 and up in multiples of $5,000 and are a highly liquid security.
• Treasury Notes are initially issued with two to 10-year maturities. They are actively traded in the secondary market and are very liquid. The Treasury may issue notes with a minimum of $1,000, however, $5,000 is more common.
• Treasury Bonds are long-term securities having initial maturities of more than 10 years.
FEDERAL AGENCY obligations ("Agencies") are securities issued by U.S. Government agencies or quasi-government agencies in order to supply credit to various classes of institutions or individuals. These issues are guaranteed directly or indirectly by the United States Government. All agency obligation qualifies as legal investments and are acceptable as security for public deposits. They usually provide higher yields than regular Treasury issues and have many of the same advantages. Examples are:
• Federal Farm Credit Bank (FFCB) are notes and bonds used to finance the short and intermediate needs of farmers. They are issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten years) on a periodic basis. Interest is calculated on a 360-day, 30-day month basis.
• Federal Home Loan Bank (FHLB) notes and bonds are issued by the FHLB to help finance the housing industry. These securities provide liquidity and mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies and mortgage-lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity. The bonds are issued with various maturities and carry semi-annual coupons. Interest is calculated on a 360-day, 30-day month basis.
• Federal National Mortgage Association (FNMA) Fannie Maes are used to assist the home mortgage market by purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. They are issued about four times a year for maturities ranging from a few months to eight years. They are issued in minimum denominations of $10,000. They carry semi-annual coupons. Interest is computed on a 360-day, 30-day month basis.
• Federal Home Loan Mortgage Corporation (FHLMC) Freddie Mac is a publicly chartered agency that buys qualifying residential mortgages from lenders, packages them into new securities backed by those pooled mortgages, provides certain guarantees, and then resells the securities on the open market.
• Government National Mortgage Association (GNMA) Ginnie Mae is a government owned corporation and an agency of the U.S. Department of Housing and Urban Development. GNMA guarantees, with the full faith and credit of the U.S. Government, full and timely payment of all monthly principal and interest payments on the mortgage- backed pass-through securities of registered holders. The securities, which are issued by private firms such as mortgage bankers and savings institutions, and which are typically marketed through security broker/dealers, represent pools of residential mortgages.
TIME CERTIFICATES OF DEPOSIT are investments for inactive funds issued by banks, savings and loans and credit unions. Investments of $250,000 are insured by Federal Deposit Insurance Corporation (FDIC). Certificates of Deposit can be issued from 14 days to several years in maturity. For deposits exceeding $250,000 we require that financial institution collateralize at 110%.
NEGOTIABLE CERTIFICATES OF DEPOSIT are unsecured obligations of the financial institution. These securities are generally issued in bearer form and pay interest at maturity.
Although negotiable, a strong secondary market exists only in the NCD's issued by the largest United States banks. These securities generally trade with minimum amounts of $l million per trade with the average trade in the secondary market of $5 million.
COMMERCIAL PAPER is a short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments may be purchased at a discount to par value or interest bearing. Commercial paper is issued by corporations such as Ford Motor Credit Corporation, Amex, Bank of America, Wells Fargo Bank, etc. Local agencies are permitted by state law to invest in commercial paper of "prime" quality of the highest ranking or of the highest letter and number rating as provided for by a nationally recognized statistical rating organization (NRSRO).
MEDIUM TERM CORPORATE NOTES are unsecured promissory notes issued by a corporation organized and operating in the United States. These are negotiable instruments and are traded in the secondary market. Medium Term Corporate Notes can be defined as extended maturity commercial paper. Corporations use these notes to raise capital. Examples of issuers are General Electric Credit Corporation, ExxonMobil, Chevron, Consolidated Edison, etc.
LOCAL AGENCY INVESTMENT FUND (LAIF) The Local Agency Investment Fund was established by Chapter 730, Statutes of 1976. This fund enables local governmental agencies or trustees to remit money not required for immediate needs to the Treasurer for the purpose of investment. In order to derive the maximum rate of return possible, the Treasurer has elected to invest these monies as a part of the PMIA.
Each participating agency determines the length of time its money will be on deposit with the Treasurer with the exception of bond proceeds, which must remain for a minimum of 30 days. At the end of each calendar quarter, all earnings derived from investments are distributed by the Controller to the participating government agencies in proportion to each agency’s respective amounts deposited in the LAIF and the length of time such amounts remained. Prior to the distribution, the State’s reasonable costs of administering the program are deducted from the earnings.
MONEY-MARKET MUTUAL FUNDS Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.). The company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. (B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000).
BONDS ISSUED BY THE LOCAL AGENCY, include both taxable and tax-exempt bonds issued by the City or another municipality or local agency. A possible application for purchasing tax-exempt bonds would be to qualify for an exception from rebate requirements under the Tax Reform Act of 1986.
DEBENTURES Bonds secured only by the general credit of the issuer.
DERIVATIVES Financial products that are dependent for their value on, or derived from, an underlying financial instrument (such as stocks, bonds or foreign currencies), a commodity, or an index representing values of groups of such instruments or assets. Examples are interest rate swaps, futures, options, and forwards. Participants in derivatives markets include dealers and end users (including financial institutions, commercial firms, mutual funds, pension funds, state and local governments) and entities that use derivatives to hedge financial risks or to speculate.
FINANCIAL FUTURES AND FINANCIAL OPTIONS are forward contracts for securities and is a type of derivative. The government code states that a local agency may incur future contracts/options in any of the investment securities enumerated in § 53601, a-m. Due to the volatility of trading in financial futures, the City does not invest in financial futures or financial options.
XIII. APPENDIX B-GLOSSARY OF INVESTMENT TERMS
AGENCIES Federal agency securities (see Appendix A).
ASKED The price at which securities are offered.
BID The price offered for securities.
BOOK VALUE The value at which a debt security is shown on the holder's balance sheet. Book value is acquisition cost less amortization of premium and sometimes plus accretion of discount.
BROKER A broker brings buyers and sellers together for a commission paid by the initiator of the transaction or by both sides. In the money market, brokers are active in markets in which banks buy and sell money and in interdealer markets.
COLLATERAL Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public moneys.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) The official annual financial report of the City. It includes five combined statements and basic financial statements for each individual fund and account group prepared in conformity with GAAP.
COUPON (1) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (2) A certificate attached to a bond evidencing interest due on a payment date.
CREDIT RISK Credit risk is the risk of loss due to the failure of the security issuer or backer.
DEALER A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
DELIVERY VS. PAYMENT (DVP) Delivery versus payment is delivery of securities with an exchange of money for the securities.
DISCOUNT The difference between the cost price of a security and its value at maturity when quoted at lower than face value. A security selling below original offering price shortly after sale is also considered to be at a discount.
DISCOUNT RATE The discount rate is the interest rate charged to depository institutions when they borrow from their district Federal Reserve banks. The discount rate is typically lower than the federal funds rate. Any change in the discount rate requires a majority vote of the seven Fed governors and must be based on a request from one or more of the Fed's twelve regional reserve banks.
DIVERSIFICATION Dividing investment funds among a variety of securities offering independent returns.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC) A federal agency that insures bank deposits up to $250,000 per depositor.
FEDERAL FUNDS (1) Non-interest bearing deposits held by member banks at the Federal Reserve. (2) Used to denote "immediately available" funds in the clearing sense.
FEDERAL FUNDS RATE The rate of interest at which Fed funds are traded. The federal funds rate is the rate charged on overnight loans between banks. This rate is currently pegged by the Federal Reserve through open market operations. For instance, if the FOMC decides to raise the federal funds rate, it directs the Federal Reserve Bank of New York to sell government securities on the Fed's behalf. Changes in the federal funds rate may be done without changing the discount rate.
FEDERAL OPEN MARKET COMMITTEE (FOMC) Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The Committee normally meets eight times per year to set Fed guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.
FEDERAL RESERVE SYSTEM The Federal Reserve is the central bank of the United States.
Its unique structure includes a federal government agency, the Board of Governors, in Washington, D.C., and 12 regional Reserve Banks.
FISCAL POLICY Congressional manner of managing taxes and public spending through budget actions, with the goal of full employment and economic growth. Contrasts with monetary policy through the Fed, used to regulate the economy.
INTEREST RATE RISK Interest rate risk is the risk that the market value of securities in the portfolio will fall due to changes in general interest rates.
LIQUIDITY A liquid asset is one that can be converted easily into cash without substantial loss of value. In the money market, a security is liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.
MARKET VALUE The price at which a security is trading and could presumably be purchased or sold.
MATURITY The date upon which the principal or stated value of an investment becomes due and payable.
MONETARY POLICY The way in which the money supply is managed by the Federal Reserve Board. The Fed manipulates the money supply either through open market transactions, member bank reserve requirements, or through changing the discount rate.
MONEY MARKET The market in which short-term debt instruments are issued and traded.
OPEN MARKET OPERATIONS Open market operations are the Fed's most important and most flexible monetary policy tool. Purchases of government and certain other securities inject reserves into the bank system and stimulate growth of money and credit; sales of securities have a tightening effect.
PORTFOLIO Collection of securities held by an investor.
PREMIUM (1) The amount by which the trading price of an issue exceeds the issue's par value. (2) The amount that must be paid in excess of pay to call or refund an issue before maturity. (3) In money markets, the fact that a particular bank's CDs trade at a rate higher than others of its class, or that a bank has to pay up to acquire funds.
PRIMARY DEALER A group of government securities dealers that submit daily reports of market activity and positions to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include SEC registered securities broker-dealers, banks, and a few unregulated firms.
PRIME RATE The rate at which banks lend to their best or prime customers. The all-in cost of a bank loan to a prime credit equals the prime rate plus the cost of holding compensating balances.
QUALIFIED PUBLIC DEPOSITORIES A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of the State of California, which has segregated for the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits.
RATE OF RETURN The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return.
RISK Degree of uncertainty of return on an asset.
SAFEKEEPING A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection.
SECONDARY MARKET A market made for the purchase and sale of outstanding issues following the initial distribution.
SEC RULE 15c3-l See uniform net capital rule.
SECURITIES & EXCHANGE COMMISSION (SEC) Agency created by Congress to protect investors in securities transactions by administering securities legislation.
SETTLEMENT DATE The date on which a trade is cleared by delivery of securities against funds. The settlement date may be the trade date or a later date.
YIELD The rate of annual income return on an investment, expressed as a percentage. (l) Income yield is obtained by dividing the current dollar income by the current market price for the security. (2) Yield to maturity or net yield is the current income yield minus any premium or plus any discount, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.
UNIFORM NET CAPITAL RULE SEC requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15:1; also called net capital rule and net capital ratio.
City Council Meeting Agenda ReportItem # _____
Meeting Date: June 13, 2022
Subject: Public Hearing – National Pollutant Discharge Elimination System Local Stormwater Program Regulatory Fee
Recommended Action
Staff recommends the City Council adopt a resolution maintaining the existing National Pollutant Discharge Elimination System (NPDES) regulatory fee necessary to fund City of Daly City local program activities required under the State mandated Stormwater Management Plan and authorize the City Manager to enter into a contract with the County of San Mateo for the collection of the NPDES Local Stormwater Program fee.
Background
The San Francisco Water Quality Control Board (Water Board) issued a consolidated Bay Area Municipal Regional Stormwater Permit (MRP) on November 19, 2015, with an implementation date of January 1, 2016. The MRP conditions cover municipal stormwater management activities over the five years of the permit. The City/County Association of Governments (C/CAG) continues to administer the General Program components, while each municipality is responsible for performing specific program activities.
Discussion
As part of the City’s Budget, staff anticipated the continuation of the current regulatory fee enacted under Ordinance No. 1219 in 1995 to finance a portion of the locally specific program activities required under the conditions of the MRP and the San Mateo County Water Pollution Prevention Program. Public Works staff estimates the local stormwater program operating (non-capital) cost for Fiscal Year 2023 at $508,856. This amount is derived from total personnel, equipment rental and inspection services costs as set forth in the enclosed program description.
The fees originally established are based on a nexus between parcel size and land use, with a base factor assigned to the single family/duplex parcel as it is the predominant land use in Daly City.
The fees assessed to property owners for Daly City’s local program have not increased over the past 26 years and they remain as originally establish at:
Single Family/Duplex..........................................$9.80/APN Multi-Family (3-10 units) ..................................$19.60/APN Multi-Family (11-20 units) ................................$36.76/APN Unimproved Land................................................$4.90/APN Commercial/Retail/Manufacturing..........$56.84/APN, EDU Condominiums.....................................................$4.90/APN
City Council Report – Public Hearing: NPDES Local Stormwater Program Regulatory Fee Meeting Date: June 13, 2022
All other categories of use are assigned a factor compared to the single family/duplex rate and take into account frontage, impervious surface coverage and vehicle trips to allocate costs proportionately.
Fiscal Impact
The fees collected are estimated to generate approximately $465,000 in revenue towards program costs. Currently, local stormwater program activity costs exceed the revenue derived from the property assessment due to cost escalation over time as well as the imposition of new activities since the fee was first established. With the future need to implement more Green Infrastructure type projects, an increase in the stormwater fee assessment will likely be required in the future.
Summary/Conclusion
Public Works staff recommends re-adoption of the existing NPDES regulatory fee and authorization for the County Assessor to collect the fees on behalf of the City of Daly City on property owner’s tax bills.
Staff is available to provide any additional information desired by the Mayor or Council members.
Respectfully submitted,
Sibely Calles Richard Chiu, Jr.
Senior Management Analyst Director of Public Works
Attachment: NPDES Justification
Department of Public Works - Street Division
NPDES Regulatory Fee (3790)
Revenue Justifications
Annual Catch Basin Inspection & Cleaning
Inspections of Full Trash Capture Devises During the Rainy Season Silt & Debris Testing and Removal from the Vista Grande Canal Inclement Weather District Catch Basin Cleaning
Areas FY 22/23 FY 23/24
Salaries & Benefits (1) 316,285$ 325,774$
Vehicle Cost (2) 134,958$ 134,958$
Materials, Tools, Supplies, and Equipment Rental 21,000$ 21,000$ Vista Grande Canal - Material Testing ($1200),
Transporting, and Dumping Fee ($10800) 12,000$ 12,000$ Program Administration (3) 24,613$ 25,352$
Total for NPDES Program 508,856$ 519,083$
Est. Revenue
NPDES Regulatory Fee 466,646$ 466,646$
Fund 17 42,210$ 52,437$
Total Program Revenue 508,856$ 519,083$
1. Storm water pollution prevention through inspection and/or cleaning of 2233 catch basins; and full trash capture devises in 80% of the catch basins. Programs include:
Est. Expenditures
Council Agenda Report Item # Meeting Date: June 13, 2022
Subject: Adoption of Comprehensive Operating and Capital Budgets for Fiscal Year 2023 Recommended Action
Adoption of the Comprehensive Operating and Capital Budgets for Fiscal Year (FY) 2023.
Discussion
Due to the COVID-19 pandemic and ongoing economic uncertainties, the City switched to a one- year budget cycle in FY 2021. Staff has continued to monitor and evaluate the economic climate and has opted to continue developing one-year Comprehensive Operating and Capital budgets for adoption for FY 2023. The budget presented for your consideration and adoption was shown to Council during the May 23, 2022, Council meeting.
The FY 2023 Proposed Operating Budget was developed by carefully reviewing revenues and expenditures in previous and current fiscal years to forecast the needs of all departments in FY 2023.
Additionally, all City departments are committed to reducing Operating expenditures while the City recovers from pandemic-related budget impacts. Departmental budget increases have been minimized to a great extent, and expenditure reduction measures have already reduced the projected deficit for FY 2022.
The overall General Fund revenue total for FY 2023 is recommended to be $117,719,127, and the overall General Fund expenditures is recommended to be $120,272,332. This equates to a budgeted General Fund deficit of $2,553,205. The total revenue for the Non-General Funds is recommended at $115,368,005, and the total Non-General Fund expenditure budget is recommended to be $115,226,701. The overall City-wide revenue budget is recommended to be $233,087,132, and the City-wide expenditure budget is recommended to be $235,499,033. With the recommended adoption of the FY 2023 Operating Budget, the General Fund reserve level would remain above the minimum reserve level of 2 months set by the City Council. The minimum reserve level is projected to be maintained until FY 2026, assuming current forecast assumptions. Future budget changes due to outcomes from ongoing labor negotiations will change the timeline for reaching the minimum reserve level.
Staff recommends that the previously approved Measure Q funded programs from FY 2022 be approved to continue in FY 2023. These programs include staffing Fire Engine 95, a pilot restorative justice program and Library and Recreation programs. This includes 9 positions in Fire, 3 positions in Library and 4 positions in Recreation, for a total of 16 FTE’s that were approved in FY 2022, as well as the continuation of the contracts for the body worn and patrol vehicle camera program and the Community Wellness and Crisis Response Team Pilot Program. Continuing to fund all programs would result in budgeted Measure Q expenditures totaling $4,665,794 in FY 2023.
Of the $235,499,033 City-wide expenditure budget request, $17,673,924 is proposed to fund Capital projects in FY 2023. There are 51 proposed projects, 11 of which are to be funded by general CIP funds which will utilize $2,952,500 from the remaining available balance in Fund 33. Two of the general CIP funded projects will be partially funded by a previously approved grant. The remaining projects will utilize Enterprise Funds, Gas Tax Funds, Developer Fees, Public Facility Fees, and grants.
City Council Agenda Report
Adoption of Comprehensive Operating and Capital Budgets for Fiscal Year 2023 Meeting Date: June 13, 2022
The detail of the recommended City-wide Operating and Capital budgets can be found in Attachment A. Please note, approved budget amounts for FY 2022 do not reflect salary savings from vacant or frozen positions that are accounted for in the budget, such as the unfilled Senior Management Analyst position in the City Manager’s Office. That position is expected to generate $250k in salary savings for FY 2022. A breakdown of the proposed capital projects can be found in Attachment B.
Summary/Conclusion
Staff recommends that the Council adopt the Comprehensive Operating and Capital Budgets for Fiscal Year 2023.
Staff is available to provide any additional information desired by the Mayor or Council.
Respectfully submitted,
Timothy J. Nevin Richard Chiu Director of Finance and Director of Public Works Administrative Services
Shawnna Maltbie
City Manager
Attachment A: Proposed Operating and Capital Budgets for Fiscal Year 2023 Attachment B: Proposed Capital Project Breakdown for Fiscal Year 2023
Attachment A: FY 2023 Operating and CIP Budget Totals
C I T Y O F D A L Y C I T Y
COMPARISON OF EXPENDITURE BUDGETS
ACTUAL ACTUAL BUDGET RECOMMENDED
GENERAL FUND 2020 2021 2022 2023 % Change
City Attorney 1,081,715 1,195,833 1,378,931 1,430,282 4% City Clerk 585,213 759,885 680,009 821,007 21% City Council 273,276 300,606 335,177 359,467 7% City Manager
City Manager Administration 1,343,171 1,816,960 2,251,148 2,364,879 5% Community Engagement 274,808 18,923 - - 0% Community Sustainability - 25,925 24,512 81,442 232% Community Service Center 184,706 192,284 170,437 206,838 21% Total City Manager 1,802,685 2,054,092 2,446,097 2,653,159 8% City Treasurer 46,836 49,592 56,124 57,731 3% Economic & Community Development
Administration 483,673 588,427 646,856 724,125 12% Planning & Zoning 912,209 1,040,986 1,439,763 1,649,176 15% Building 1,889,157 1,615,644 2,360,472 2,443,033 3% Code Enforcement 688,130 722,555 812,075 650,658 -20% RDA Successor Agency 3,438 3,541 7,000 3,750 -46% Total Economic & Community Devel 3,976,607 3,971,153 5,266,166 5,470,742 4% Finance-Admin/Accounting 2,680,118 3,010,829 3,398,946 3,975,141 17% Fire 21,498,019 25,084,026 28,012,253 26,568,841 -5% Human Resources 1,075,402 1,097,419 1,495,106 1,523,827 2% Library & Recreation
Administration 1,625,264 1,440,802 1,766,385 2,131,359 21% Library 3,795,168 3,660,220 4,432,419 4,492,359 1% Recreation 5,221,056 5,024,366 6,952,869 6,652,157 -4% Total Library & Recreation 10,641,488 10,125,388 13,151,673 13,275,875 1% Police
Police Services 35,048,402 38,119,744 47,245,507 46,900,453 -1% Citizens' Option for Public Safety
245,142 - - - 0% Total Police 35,293,544 38,119,744 47,245,507 46,900,453 -1% Public Works
Administration 437,046 462,393 502,237 628,904 25% Engineering 2,572,925 2,328,084 3,298,075 2,897,275 -12% Parks Maintenance
2,497,790 2,901,202 3,379,763 3,546,315 5% Total Public Works 5,507,761 5,691,679 7,180,075 7,072,494 -1% Nondepartmental 3,591,466 8,954,106 4,847,585 3,983,109 -18% Measure Q Programs - 23,450 4,966,709 4,665,794 -6% Supplemental Interfund Transfer 2,675,068 3,337,728 - 1,514,411 0% Total Non-Departmental 6,266,534 12,315,284 9,814,294 10,163,314 4% TOTAL GENERAL FUND 90,729,198 103,775,530 120,460,358 120,272,332 0%
Attachment A: FY 2023 Operating and CIP Budget Totals
C I T Y O F D A L Y C I T Y
COMPARISON OF EXPENDITURE BUDGETS
ACTUAL ACTUAL BUDGET RECOMMENDED
SPECIAL REVENUE 2020 2021 2022 2023 % Change
Housing Agency
Housing Finance Authority 33,978 37,407 62,500 74,500 19% 20% Housing Set Aside 220,763 221,217 358,631 728,671 103% Total Housing Agency 254,741 258,624 421,131 803,171 91% Doelger Senior Center 1,153,432 - - - 0% Community Block Grant: 943,073 1,253,321 - - 0% Linda Vista Benefit Assessment 18,828 26,353 21,442 27,366 28% Traffic Safety 23,665 29,064 41,291 35,152 -15% Traffic Enforcement 296,665 278,522 475,000 475,000 0% Federal Grants 691,224 1,261,216 516,657 428,498 -17% Special Deposits 108,072 2,206 9,740 6,500 -33% City Loan Repayment 218,780 3,164,013 1,187,765 1,235,632 4% Redevelopment - Bayshore 15,435 16,365 12,585 19,700 57% TOTAL SPECIAL REVENUE $3,723,917 $6,289,684 $2,685,612 $3,031,019 13%
CAPITAL PROJECTS
Transportation (Gas Tax) 12,145,533 10,888,319 15,103,131 9,234,045 -39% Measure A - - - 1,722,120 Measure W - - - 1,119,500 AB1600 635,000 1,614,971 - 630,544 0% Capital Outlay 2,926,642 3,117,316 11,962,500 4,854,660 -59% TOTAL CAPITAL PROJECTS 15,707,176$ 15,620,606$ 27,065,631$ 17,560,869$ -35%
ENTERPRISE
Water Utility 20,027,477 19,402,739 28,962,137 26,720,125 -8% Civic Center 1,176,863 920,340 1,036,636 1,048,983 1% Transfer Station 124,605 110,194 114,580 114,580 0% Sanitation District 27,276,951 29,565,428 39,163,608 36,798,485 -6% TOTAL ENTERPRISE 48,605,896 49,998,701 $69,276,961 64,682,173 -7%
Attachment A: FY 2023 Operating and CIP Budget Totals
C I T Y O F D A L Y C I T Y
COMPARISON OF EXPENDITURE BUDGETS
ACTUAL ACTUAL BUDGET RECOMMENDED
INTERNAL SERVICE FUNDS 2020 2021 2022 2023 % Change
Pension Bonds 1,044,839 877,519 3,262,498 3,979,760 22% Motor Vehicles 4,263,702 4,141,837 6,356,035 6,657,507 5% Central Services 270,985 214,826 292,419 303,795 4% PBX - Telephones 262,460 225,996 244,688 235,466 -4% Building Maintenance 4,317,811 4,727,760 5,697,020 6,006,237 5% Information Services 2,529,354 3,185,470 4,213,568 4,359,679 3% Retiree Health 2,000,000 - - - 0% Self Insurance 5,893,714 6,085,202 7,506,169 8,410,197 12% TOTAL INTERNAL SERVICE $20,582,864 $19,458,611 $27,572,397 $29,952,641 9% COMBINED EXPENDITURE TOTAL $179,349,049 $195,143,132 $247,060,958 $235,499,033 -5%
Attachment A: FY 2023 Operating and CIP Budget Totals
C I T Y O F D A L Y C I T Y
COMPARISON OF REVENUE BUDGETS
ACTUAL ACTUAL BUDGET RECOMMENDED
GENERAL FUND 2020 2021 2022 2023 % Change
Property Tax
Property Tax 26,421,218 27,620,593 33,855,228 35,000,082 3% Vehicle License Fee 11,166,763 6,900,679 9,326,441 14,899,499 60% Total Property Tax 37,587,981 34,521,272 43,181,669 49,899,581 16% Sales Tax
General Sales Tax 13,287,655 13,859,355 14,218,054 16,963,343 19% Measure Q
- 1,711,495 7,032,000 9,161,000 30% Total Sales Tax 13,287,655 15,570,850 21,250,054 26,124,343 23% Utility Users Tax 5,769,698 5,912,944 5,874,200 5,554,669 -5% Franchise Fees 4,536,241 4,255,982 4,682,274 4,654,365 -1% Business License Taxes 5,797,669 5,947,105 5,737,500 5,846,044 2% Other Taxes 1,154,127 782,275 1,109,700 1,212,824 9% Licenses and Permits 3,013,078 2,981,238 2,358,766 2,866,349 22% Fines and Forfeitures 3,113,719 2,637,092 3,364,668 2,359,876 -30% Rents and Interest 3,936,245 603,070 2,116,896 2,159,598 2% From Other Agencies 8,972,604 9,224,023 13,422,279 5,773,159 -57% Charges and Fees 5,444,608 5,477,639 4,761,107 5,850,359 23% Program Fees 981,057 158,723 947,811 944,698 0% Miscellaneous 1,338,456 1,720,854 222,537 626,782 182% Interfund Transfers 3,321,296 6,265,738 4,376,109 3,846,480 -12% TOTAL GENERAL FUND 98,254,434 96,058,806 113,405,570 117,719,127 4%
SPECIAL REVENUE
Housing Agency
Housing Finance Authority 1,077,232 73,713 75,350 3,523,085 4576% 20% Housing Set Aside
244,661 231,811 258,553 268,126 4% Total Housing Agency 1,321,893 305,525 333,903 3,791,211 1035% Doelger Senior Center 1,153,432 - - - 0% Community Block Grant: 943,073 1,253,321 - - 0% Linda Vista Benefit Assessment 61,200 42,703 49,645 51,302 3% Traffic Safety 11,383 7,903 40,182 7,180 -82% Traffic Enforcement 587,186 403,432 - - 0% Federal Grants 740,351 1,418,788 426,155 442,400 4% Special Deposits 52,074 75 15,700 16,300 4% City Loan Repayment - - - - 0% Redevelopment - J.S./Mission 1,093,898 - - - 0% Redevelopment - Bayshore 47,375 39,900 39,900 40,000 0% TOTAL SPECIAL REVENUE 6,011,865 3,471,647 905,485 4,348,393 380%
Attachment A: FY 2023 Operating and CIP Budget Totals
C I T Y O F D A L Y C I T Y
COMPARISON OF REVENUE BUDGETS
ACTUAL ACTUAL BUDGET RECOMMENDED
CAPITAL PROJECTS 2020 2021 2022 2023 % Change
Transportation (Gas Tax) 14,089,137 16,389,654 17,094,898 10,634,101 -38% Measure A - - - 2,450,727 0% Measure W - - - 1,089,212 0% AB1600 1,206,702 1,293,181 626,130 748,635 20% Capital Outlay 6,680,521 6,396,381 12,162,500 4,610,560 -62% TOTAL CAPITAL PROJECTS 21,976,360$ 24,079,216$ 29,883,528$ 19,533,235$ -35%
ENTERPRISE
Water Utility 24,118,100 24,002,934 30,195,821 27,848,430 -8% Civic Center 922,232 921,368 994,690 1,024,255 3% Transfer Station 110,998 108,390 114,580 114,580 0% Sanitation District 27,627,612 27,570,796 35,794,238 31,682,589 -11% TOTAL ENTERPRISE $52,778,942 $52,603,488 $67,099,329 60,669,854 -10%
INTERNAL SERVICE FUNDS
Pension Bonds 4,170,502 4,368,803 4,556,606 4,441,420 -3% Motor Vehicles 4,898,191 4,906,805 4,837,957 6,775,141 40% Central Services 286,204 289,514 299,865 293,440 -2% PBX - Telephones 285,376 281,795 296,981 319,618 8% Building Maintenance 5,060,188 5,344,526 5,281,673 5,929,856 12% Information Services 3,444,230 3,245,844 3,762,212 4,104,839 9% Self Insurance
7,902,402 7,070,767 6,964,126 8,952,209 29% TOTAL INTERNAL SERVICE $26,047,093 $25,508,055 $25,999,419 30,816,523 19% COMBINED REVENUE TOTAL $205,068,694 $201,721,212 $237,293,331 233,087,132$ -2%
Attachment B: Proposed Capital Project Breakdown for Fiscal Year 2023 Category Project Name Funding Source FY 2023 Requested
Traffic and ADA Barrier Removal Project (2022-23) Measure A 147,000 Transportation Projects Crosswalk Improvements Measure A 185,000 Southgate Ave and School St Improvements Measure A /Federal Grant 569,000 Traffic Signal/Streetlight Improvements Measure A 145,000 Cooperative Project Development Measure A 66,000
RO 572 Conversion Measure A 700,000
John Daly Blvd/Skyline Blvd Intersection Safety Improvements Measure A/Local Grant 326,200 ADA/Sidewalk Improvements (2022-23) Measure A 125,000
Daisaku Ikeda Canyon Site Maintenance (2018-19) Measure A 200,000 Westlake Street Slurry Seal Measure M/Measure W/SB-1 1,764,000 Street Resurfacing (2020-21) SB-1 700,000
Street Resurfacing (2022-23) SB-1 1,721,000
Street Resurfacing (2023-24) SB-1 176,000
Serramonte Boulevard/SR 1 On/Off Ramps Traffic Signal Installation Developer Contribution 25,409 Clarinada Avenue/SR 1 On/Off Ramps Traffic Signal Installation Developer Contribution 38,235 Lake Merced Boulevard/Southgate Avenue Traffic Signal Installation Public Facility Fees/Developer Contribution 750,000 Callan Boulevard/Serramonte Center Driveway Traffic Signal Installation (Project to be postponed)
Public Facility Fees (540,000 return to fund
balance in FY 2022)
Subtotal 7,637,844
Water Projects Citrus Pump Station Generator Replacement Water Fund 200,000 Pointe Pacific Generator Replacement Water Fund 75,000
Reservoir 5b Structural Rehabilitation Water Fund 150,000 Plant Improvements Water Fund 250,000
Well Rehabilitation Water Fund 250,000
Reservoir Fencing Water Fund 100,000
Hydropneumatics Tank Replacements Water Fund 100,000
Street Resurfacing Water Mains Water Fund 100,000
Scada Systems Upgrades Water Fund 250,000
Equipment - Vehicles Water Fund 40,000
Subtotal 1,515,000
Attachment B: Proposed Capital Project Breakdown for Fiscal Year 2023 Category Project Name Funding Source FY 2023 Requested
Sanitation Projects Street Resurfacing Sanitation Mains Sanitation Fund 100,000 Scada Systems Upgrades SanitationFund 250,000
Sewer Main Rehabilitation/Improvements Sanitation Fund 200,000 Rehabilitation Of 27" Final Effluent Force Main Sanitation Fund 300,000 Plant Aeration Mixer Upgrade Sanitation Fund 1,600,000
SSMP/Master Plan - System Improvements Sanitation Fund 500,000 Sewer Lift Station Rehab/Replacement Sanitation Fund 120,000 Vehicle Upgrades Sanitation Fund 40,000
Plant Process Improvements Sanitation Fund 300,000
Plant Structure Improvements Sanitation Fund 125,000
Treatment Plant Air Scrubbers Sanitation Fund 625,000
Plant Electrical/Instrumentation Upgrade Sanitation Fund 250,000 Subtotal 4,410,000
Park Projects Outdoor Fitness Court At Lincoln Park General CIP (Fund 33)/Grant 335,000 Outdoor Fitness Court At Westlake Park General CIP (Fund 33)/Grant 335,000 Westlake Park Covered Material Storage Enclosure General CIP (Fund 33) 90,000 Subtotal 760,000
Facilities Projects Training Center Remodel In Station 94 General CIP (Fund 33) 270,000 Fire Station 94 Sleeping Quarters Upgrade General CIP (Fund 33) 330,000 Fire Station 91 Roof Replacement General CIP (Fund 33) 90,000 Fire Station Automatic Gates At Stations 91, 94 And 95 General CIP (Fund 33) 150,000 Fire Station 91 Driveway General CIP (Fund 33) 100,000
Lawson Hall Rehab Project General CIP (Fund 33) 100,000 ADA Facility Upgrade Project (2023-24) General Fund (Fund33) 1,155,000 Imagination Station Pergola Repair General Fund (Fund33) 57,500 Subtotal 2,252,500
Mussel Rock Projects Mussel Rock Miscellaneous Waste Mitigation/Stabilization Solid Waste Franchise Fee 930,000 Mussel Rock Site Routine Monitoring Solid Waste Franchise Fee 168,580 Subtotal 1,098,580
Overall Total 17,673,924$