Daly City City Council
June 27, 2022

AVAILABILITY OF PUBLIC RECORDS:

All public record to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the City Clerk’s Office, City Hall located at 333 90 th Street, Daly City, CA during normal business hours, at the same time that the public records are distributed or made available to the legislative body.

CITY OF DALY CITY
Regular Meeting - CITY COUNCIL
AGENDA
Monday, June 27, 2022 - 7:00 PM
COVID-19 ANNOUNCEMENT - PUBLIC MEETINGS

Pursuant to Government Code section 54953(e) et seq., members of the Daly City Council and staff will participate in this meeting via a teleconference. Members of the public are encouraged to watch the meeting via livestream on the City’s YouTube Channel at https://www.youtube.com/DalyCityVideoMeetings, the City’s agenda website at https://www.dalycity.org/agendas or on local Channel 27 (Comcast).

Public Participation:

There are two ways to submit public comment: (1) send written comments by 4:00 pm on meeting day and (2) join to speak at the meeting via Zoom.

To submit a comment in writing, please email [email protected] and write “Public Comment” in the subject line. In the body of the email, include the item number and/or title of the item as well as your comments. All comments received by 4:00 pm will be emailed to the City Council members prior to the meeting. Those comments received after 4:00 pm will be added to the record and shared with the City Council members following the public meeting. Comments are not read aloud into the record.

To speak at the meeting via Zoom, join at https://bit.ly/dalycityjun27zoom. Zoom will require an email address and name. The name entered will be visible online and will be used to notify you that it is your turn to speak.

You may also join by visiting https://zoom.us/join. Enter meeting ID: 834 6625 3158, then enter email address and name. The June 27, 2022 Regular City Council meeting may also be accessed via telephone by dialing +1 669 900 6833 (Local). Enter the meeting ID: 834 6625 3158, then press #.

When you would like to speak on an item during the public comment portion of the meeting, you will need to use the “raise hand” feature in Zoom. Public comment is limited to two (2) minutes maximum, and speakers may only comment once per item. You must familiarize yourself with Zoom prior to joining the meeting. The City will not be providing technical support.

If you do not wish to speak, the City requests that you watch the livestream of the meeting on the City’s YouTube Channel at https://www.youtube.com/DalyCityVideoMeetings, the City’s agenda website at https://www.dalycity.org/agendas or on local Channel 27 (Comcast).

Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting should call the office of the City Clerk at 991-8078 as soon as possible.

Agenda – City Council
Monday, June 27, 2022

CALL TO ORDER:

PLEDGE TO THE FLAG:

ROLL CALL:

APPROVAL OF MINUTES:

1. Regular Meeting of June 13, 2022

APPROVAL OF AGENDA:

CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine and may be approved by one roll call vote of the City Council. There shall be no separate discussion of the matters on the Consent Agenda unless requested by a member of the City Council. If discussion is required, that item will be removed from the Consent Agenda and will be considered separately at the end of the Agenda.

Communications:

2. 2022 March Qtr Investment Report

Resolutions:

3. Adopting Appropriations Limitation

4. Accepting San Mateo County Narcotics Task Force State Seizure Funds for the Purchase of Promotional Items for Children

5. Authorizing City Manager to Enter into Agreement with All City Management Services (ACM) for Crossing Guard Services at Jefferson Elementary School District (JESD) School Sites for School Year 22/23

6. Accepting and Appropriating Measure A Local Shuttle Program Funds for the Daly City Bayshore Shuttle and Authorizing First Amendment to the Funding Agreement

7. Authorizing Execution of Amendment No. 7 to Service Agreement for the Daly City Bayshore Shuttle

8. Authorizing City Manager to Execute American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Fund (SLFRF) Allocation Agreement for Legal Aid Society of San Mateo County

Agenda – City Council
Monday, June 27, 2022

9. Authorizing the City Manager to Execute a Roadway Median and Public Right-of-Way Landscape Maintenance Services Agreement with Loral Landscaping, Inc., for FY-2023E and FY-2024E

10. Authorizing City Manager to Execute a Professional Services Agreement for the Design of a New Potable Drinking Water Well at Reservoir 5B at Margate Street

11. Accepting and Appropriating a $5,000 grant for FY 2022/23 from the County of San Mateo Office of Sustainability for Community Container Modernization and Standardization

END OF CONSENT AGENDA

COMMUNICATIONS:

12. Appeal of Staff Determination of Incompleteness Related to Zone Change ZC-09-21-015237 - Amendment to King Plaza Planned Development Zoning (PD47) STAFF: Michael Van Lonkhuysen

RECOMMENDATION: Council Determination

AWARD OF BIDS/CONTRACTS:

13. Appropriate Funds and Award Construction Contract for the 2020-21 Serramonte Slurry Seal and Daly City Crosswalk Enhancement Project
STAFF: Richard Chiu, Jr.

RECOMMENDATION: Adopt Resolution by Roll Call Vote

PUBLIC APPEARANCES/ORAL COMMUNICATIONS:

NOTE: Speakers are limited to two minutes, unless modified by the Mayor. The Council cannot take action on any matter raised under this item.

APPOINTMENTS: Board/Commission Membership Committee Appointments

REPORTS:

14. Council Committee

15. City Council

16. Staff

ADJOURNMENT:

CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JUNE 13, 2022
--------------------------------
Note on Public Comments: For this meeting, members of the public were encouraged to watch the meeting via livestream and speak at the meeting via Zoom, and/or submit public comments via email to the City Clerk’s Office prior to the public meeting. Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting were instructed to call the office of the City Clerk at 991-8078 prior to the meeting.

Visit https://www.youtube.com/c/DalyCityVideoMeetings to view videos of the City Council meetings

The meeting was called to order by Mayor Daus -Magbual at 7:00 P.M. by video conference call pursuant to Governor Gavin Newsom’s Executive Order N-29-20.

ROLL CALL: Councilmembers Present:

Roderick Daus-Magbual, Mayor
Raymond A. Buenaventura, Vice Mayor
Pamela DiGiovanni
Juslyn C. Manalo
Glenn R. Sylvester

Staff Present:

Shawnna Maltbie, City Manager
Rose L. Zimmerman, City Attorney
K. Annette Hipona, City Clerk

APPROVAL OF MINUTES:

Regular Meeting of May 23, 2022

It was moved by Councilmember Manalo, seconded by Councilmember DiGiovanni and carried to approve the minutes of May 23, 2022.

APPROVAL OF AGENDA:

It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried to approve the agenda.

CONSENT AGENDA:

It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried to approve the consent agenda, except item #3, which was pulled for further discussion.

Resolutions:

Authorizing Acceptance of FEMA Assistance to Firefighters Grant Funding Award in the Amount of $20,000 for the purchase of SCBA (Self-Contained Breathing Apparatus) Regulators

Resolution 22- 83, Accepting A Regional Federal Emergency Management Agency Firefighter Assistance Grant For The Purchase Of Self-Contained Breathing Apparatus

CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JUNE 13, 2022
2 Authorizing Allocation of HOME, HOME ARP and PLHA funds for 72 Units of Affordable Housing at 493 Eastmoor

Housing and Community Development Supervisor Betsy ZoBell recommended allocating $5.2 million in funding for the affordable housing development at 493 Eastmoor Avenue. The 72-unit project, developed by Core Companies, consists of 100% affordable units, has a 55-year deed restriction, and targets extremely low-income households. Ms. ZoBell provided information on the development company and the sources and uses of the funds.

It was moved by Councilmember Sylvester, seconded by Councilmember Manalo and carried by voice vote to adopt the following resolution:

Resolution 22-84, Approving Allocation Of HOME, HOME ARP And PLHA Funds For 72-Units Of Affordable Housing At 493 Eastmoor Avenue

Authorizing the Application to the Alternative Congestion Relief and Transportation Demand Management Program Cycle 1, Fiscal Years 2023 and 2024 for Measures A and W Grant Funding for the Westmoor Avenue and Westridge Avenue Intersections Quick Build Project

Resolution 22-85, Supporting The Westmoor Avenue And Westridge Avenue Intersections Quick Build Project And Submitting An Application To The San Mateo County Transportation Authority For Measure A Alternative Congestion Relief And Measure W Transportation Demand Management Program Funding

Authorizing City Manager to Enter into Agreement with Tripepi Smith and Associates for Newsletter Design and Publication Support

Resolution 22-86, Authorizing An Agreement With Tripepi Smith And Associates For Newsletter Design And Publication Support

Setting Time and Place of Public Hearing - Notice of Intent to Lien Real Property (Hearing: 7/11/22)

Resolution 22-87, Setting Time And Place Of Hearing Re: Notice Of Intent To Lien Real Property (Hearing Date: July 11, 2022, Time: 7:00 P.M.)

Authorizing City Manager to Execute a Memorandum of Understanding with the County of San Mateo for Bay Area Air Quality Management District funded Air Filtration Units

Resolution 22-88, Authorizing Execution Of Memorandum Of Understanding Between The City Of Daly City And The County Of San Mateo For Bay Area Air Quality Management District Funded Air Filtration Units

Authorizing the Re -Appointment and Appointment of Daly City Bicycle -Pedestrian Advisory Committee Members

Resolution 22-89, Appointing Daly City Bicycle-Pedestrian Advisory Committee Members

CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JUNE 13, 2022
3 Call for Daly City Municipal Election on November 8, 2022 Consolidation with San Mateo County in the Statewide General Election and Request for Specified Election Services in Accordance with the Election Code of the State of California

Resolution 22- 90, Requesting The County Clerk Of San Mateo County To Render Specified Election Services In Accordance With The Election Code Of The State Of California (Consolidation Of General Municipal Election With The Statewide General Election Of November 8, 2022)

Authorizing the City Manager to Approve a Purchase Agreement with Altec for One (1) Altec Model AF1160 Chip Dump Truck and One (1) Altec Model AT41M Articulating Telescopic Aerial Truck

Resolution 22-91, Approving A Purchase Agreement With Altec Industries, Inc. For One Altec Model AF1160 Chip Dump Truck And One Altec Model AT41M Articulating Telescopic Aerial Truck

Setting Time and Place of Public Hearing – Proposed Increases in Service Charges, Fees and Fines for Various Services, Permits, Inspections, Charges, and Enforcement Costs (Set Hearing: 7/11/2022)

Resolution 22-92, Setting Time And Place Of Hearing Re: Proposed Increases In Service Charges, Fees And Fines For Various Services, Permit, Inspections, Charges And Enforcement Costs (Hearing Date:

July 11, 2022, Time: 7:00 P.M.)

Authorizing the City to Implement Teleconferenced Public Meetings Pursuant to Assembly Bill 361

Resolution 22-93, Authorizing Remote Teleconference Meetings By The City Council And All Boards, Commissions, And Standing Committees Of The City In Accordance With Assembly Bill 361 For A Period Of Thirty Days

Accepting Statement of Investment Policy

Resolution 22-94, Adopting The Updated Statement Of Investment Policy For The City Of Daly City

END OF CONSENT AGENDA

PUBLIC HEARINGS:

National Pollutant Discharge Elimination System (NPDES) Local Stormwater Program Regulatory Fee

Senior Management Analyst Sibely Calles recommended maintaining the existing NPDES fee to fund the local program activities required under the Stormwater Management Plan. Ms. Calles reported an estimated operating cost of $508,856 for fiscal year 2023; fees collected are estimated to generate $465,000 in revenue towards program costs. Ms. Calles recommended consideration of raising fees in the future which have not been changed since their adoption in 1995.

It was moved by Councilmember DiGiovanni, seconded by Councilmember Manalo and carried to open the public hearing. There were no speakers on this matter.

CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JUNE 13, 2022
4 It was moved by Councilmember Manalo, seconded by Vice Mayor Buenaventura and carried to close the public hearing.

It was moved by Councilmember Sylvester, seconded by Mayor Daus-Magbual and carried by unanimous roll call to adopt the following resolution:

Resolution 22- 95, Maintaining Regulatory Fees Necessary To Fund The City’s Local Specific Stormwater Management Plan Program Activities As To The National Pollutant Discharge Elimination System (NPDES) And Authorizing Their Collection On The Property Tax Roll

COMMUNICATIONS:

Adoption of Comprehensive Operating and Capital Budgets for Fiscal Year 2023 (FY 2023)

Director of Finance and Administrative Services Tim Nevin provided an overview of the operating and capital budgets for FY 2023, noting the one -year budget cycle due to the COVID -19 pandemic and ongoing economic uncertainties. Departmental budget increases have been minimized and measures have reduced the projected deficit for fiscal year 2022. Mr. Nevin provided recommendations for the fiscal year 2023 budget and projected the General Fund reserve level would remain above the minimum reserve level of two months previously set by the Council.

Mr. Nevin addr essed and noted questions on the following: budget cycle length, anticipate d increases in sales tax revenues, budget updates on a quarterly basis, current programs budgeted by Measure Q, whether Measure Q funds can be re-allocated from the last cycle, anticipated revenue from Measure Q for FY 2022 and 2023, expenditures for Fire Engine 95 and police body-worn camera maintenance, salary savings figures, whether any departments are under-budgeted, line-item changes within City departments, and whether the budget figures reflect the current staffing.

It was moved by Councilmember Sylvester, seconded by Councilmember Manalo and carried by unanimous roll call vote to adopt the following resolution:

Resolution 22-96, Adopting Comprehensive Operating Budget And Capital Budgets For Fiscal Year 2023

PUBLIC APPEARANCES/ORAL COMMUNICATIONS:

Call-in User1, who identified as John Da ily, requested increasing budget for mental health. Mr.

Daly expressed concern about the budget being for police, asked Executive Management and Councilmembers to leave, and commended community leaders.

REPORTS:

City Council

Councilmember DiGiovanni attended Habitat for Humanity’s ribbon-cutting for the Bayshore housing development and supported future projects. Councilmember DiGiovanni attended the Philippine flag-raising at City Hall, acknowledged the Consul General, and commended the Mayor for his speech on human rights. Councilmember DiGiovanni acknowledged Hector Javier, a Vietnam veteran,

CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JUNE 13, 2022
5 acknowledged Commander Raquiza of the VFW Post, and thanked Recreation Supervisor Gina Magagnini, Recreation Manager Denise Brown and Recreation staff for their work on the Memorial Day Event. Councilmember DiGiovanni attended the Pride flag-raising event and acknowledged the LGBTQ County Commissioner who is a Daly City resident. Councilmember DiGiovanni thanked Perla Ibarrientos and Dorie Paniza for their generosity during the Philippine flag-raising and thanked City Manager Maltbie for her involvement. Councilmember DiGiovanni wished Audra Pittman and Joy Gutierrrez- Pilare (from Bayshore School District) a happy retirement and thanked them both for their service.

Councilmember Manalo attended Habitat for Humanity’s ribbon-cutting event in the Bayshore and thanked staff who worked on the project including Housing Coordinator Lenelle Suliguin and HCD Supervisor Betsy ZoBell. Councilmember Manalo attended the Memorial Day event with Post 8750 at the War Memorial to pay tribute to veterans who paved the way for freedom; she thanked Fire and Police staff for helping honor these heroes. Councilmember Manalo thanked Mayor Daus-Magbual for leading the Pride Progress flag-raising, an in-person event, for the community. Councilmember Manalo attended the vigil held at City Hall for the Uvalde victims, gave kudos to Fernando who initiated the vigil, and thanked the Mayor and staff for taking care of this request. Councilmember Manalo attended the Philippine flag-raising at City Hall and thanked the Mayor, an educator, for his words, and acknowledged the Pilipino Bayanihan Resource Center (PBRC), Perla Ibarrientos and Dorie Paniza for their work.

Councilmember Manalo attended the Philippine Bar Association Installation and acknowledged City Attorney Rose Zimmerman. Councilmember Manalo thanked Pacific Islanders Together, Reyna Meafua and Commissioner Theresa Faapuaa for their work at the County Fair event. Councilmember Manalo commended the Youth Empowerment Entrepreneurship & Employment who will be coming to Daly City with a Youth Workforce Development Program; she acknowledged the Mayor who will give the keynote speech and thanked staff for hosting it at City Hall.

Vice Mayor Buenaventura thanked the PBRC, acknowledging Perla Ibarrientos and PBRC President Dorie Paniza for hosting and providing meals for the Fil-Am flag-raising in City Hall; the Vice Mayor also thanked Supervisor Canepa for starting the tradition in Daly City and commended Mayor Daus-Magbual for his speech during the event. Vice Mayor Buenaventura congratulated Joy Gutierrez- Pilare and Dr. Audra Pittman on their retirement from the Bayshore School District and wished them well in their retirement. Vice Mayor Buenaventura congratulated and shared his gratitude for City Manager Shawnna Maltbie who announced her retirement; Vice Mayor Buenaventura referred to the fantastic job Ms. Maltbie has done and the effect she has had in Daly City, which will be felt for years to come.

Mayor Daus-Magbual thanked Perla Ibarrientos and the PBRC for their contributions at the Philippine flag-raising event and thanked staff for making all the in-person events possible. Mayor Daus- Magbual thanked all the graduates from Jefferson Union High School District and Jefferson Elementary School District and thanked all the teachers for guiding the students, especially during the difficult times of the ongoing pandemic.

Staff

City Manager Shawnna Maltbie thanked the Council for their thoughts and noted she will be working for the City until November 1st of this year. Ms. Maltbie referred to her the experience, stating it has been an honor and a journey of a lifetime working with the Daly City community. Ms. Maltbie looked forward to spending time with her family, working in the nonprofit sector and using her degree in gerontology.

CITY OF DALY CITY
MINUTES – REGULAR MEETING - CITY COUNCIL
JUNE 13, 2022
6 ADJOURNMENT:

Mayor Daus-Magbual adjourned the meeting at 8:20 PM in memory of Elizabeth Penas Guzman.

Approved as submitted, this 27th
City Clerk
day of June , 2022.

Mayor

CITY OF DALY CITY / SANITATION DISTRICT
Pooled Cash Investments
Daneca Halvorson
City Treasurer

INSTITUTION

ACCOUNT
NUMBER
/CUSSIP

TYPE OF

INVESTMENT

TERM MATURITY
DATE

INTEREST
RATE

CURRENT

YIELD SHARES HELD COST MARKET VALUE TAXED COST UNREALIZED

GAIN/LOSS
Market Value
Factor

PERCENT OF

PORTFOLIO
Local Agency Investment Fund City of Daly City 98-41-238 Pooled 0.365 13,905,813$ 13,905,813$ 13,750,067$ 13,750,067$ (155,745)$ 0.9888 6.73% Sacramento, CA Investment
Local Agency Investment Fund Sanitation District 70-41-005 Pooled 0.365 398,450$ 398,450$ 393,988$ 393,988$ (4,463)$ 0.9888 0.19% Sacramento, CA Investment
County of San Mateo Investment Pool 3364 Pooled 0.999 180,945,966$ 180,945,966$ 181,615,466$ 181,615,466$ 669,500$ 1.0037 87.56% Redwood City, CA Investment
Total Pooled Investment 195,250,229$ 195,250,229$ 195,759,521$ 195,759,521$ 509,292$ US Bank 6736302210
FHL 3134GWUG9 BOND 9/24/2025 0.57% 0.61% 1,000,000$ 978,059$ 931,210$ 979,291$ (48,081)$ Federal Home Loan Bank 3130AMLL4 BOND 5/26/2026 0.95% 1.01% 1,020,000$ 1,020,000$ 960,820$ 1,023,076$ (62,256)$ Federal Home Loan Bank 3133837F2 BOND 8/30/2023 2.16% 2.16% 1,000,000$ 1,012,423$ 1,001,010$ 1,012,423$ (11,413)$ US Treasury Note 9128CCG4 BOND 6/15/2024 0.25% 0.26% 1,000,000$ 956,041$ 953,750$ 956,041$ (2,291)$ GNMA 36200MQW6 GNMA'S 7/15/2033 4.50% 4.19% 53,159$ 53,159$ 57,082$ 61,346$ (4,264)$ GNMA 32691HTQ7 GNMA'S 3/15/2034 5.50% 5.10% 40,113$ 40,113$ 43,236$ 40,113$ 3,123$ GNMA 36291YRM1 GNMA'S 3/15/2035 5.50% 5.15% 2,251$ 2,251$ 2,403$ 2,251$ 152$ GNMA 36295WJ24 GNMA'S 3/15/2038 5.00% 4.63% 24,811$ 24,811$ 26,798$ 24,811$ 1,987$ GNMA 36202E6D6 GNMA'S 6/20/2039 4.50% 4.23% 335,792$ 335,792$ 357,511$ 335,792$ 21,719$ SubTotal Government Obligations 4,476,126$ 4,422,649$ 4,333,819$ 4,435,144$ (101,325)$ 2.17% American Express 02589AA44 CD 3 YR 3/17/2023 0.85% 0.85% 247,000$ 247,000$ 246,052$ 247,000$ (948)$ Bank Hapaolim 06251A2Q2 CD 5 YR 12/15/2025 0.50% 0.54% 249,000$ 249,000$ 230,736$ 249,000$ (18,264)$ Barclays Bank 06740KPB7 CD 5 YR 3/10/2025 1.70% 1.74% 247,000$ 247,000$ 241,233$ 247,000$ (5,767)$ Baycoast Bank 072727BG4 CD 5 YR 3/31/2025 0.90% 0.94% 247,000$ 247,000$ 235,270$ 247,000$ (11,730)$ Bell Bank 07815ABD8 CD 3 YR 3/24/2023 0.85% 0.85% 247,000$ 247,000$ 245,977$ 247,000$ (1,023)$ BMO Harris Bank 05600XBQ2 CD 5 YR 12/18/2025 0.50% 0.54% 249,000$ 249,000$ 230,641$ 249,000$ (18,359)$ BMW Bank 05580ASH8 CD 3 YR 9/20/2022 1.85% 1.84% 245,000$ 245,000$ 246,198$ 245,000$ 1,198$ Captiol One Bank 14042TCX3 CD 3 YR 3/27/2023 1.00% 1.00% 248,000$ 248,000$ 247,298$ 248,000$ (702)$ Captiol One Natl Assoc 14042RQB0 CD 5 YR 11/17/2026 1.10% 1.18% 248,000$ 248,000$ 231,540$ 248,000$ (16,460)$ EagleBank 27002YES1 CD 3.5 YR 10/4/2022 1.85% 1.84% 245,000$ 245,000$ 246,227$ 245,000$ 1,227$ EnerBank 29278TLL2 CD 3.5 YR 3/13/2023 1.80% 1.65% 245,000$ 245,000$ 246,313$ 245,000$ 1,313$ Goldman Sachs Bank 38149MXJ7 CD 5 YR 7/28/2026 0.95% 1.02% 249,000$ 249,000$ 232,115$ 249,000$ (16,885)$ JP Morgan Chase 48128UQJ1 CD 5 YR 10/30/2025 0.50% 0.54% 249,000$ 249,000$ 231,388$ 249,000$ (17,612)$ Live Oak 538036NE0 CD 5 YR 2/10/2026 0.50% 0.54% 249,000$ 249,000$ 229,869$ 249,000$ (19,131)$ Luana Savings 549104TK3 CD 5 YR 11/18/2025 0.40% 0.43% 249,000$ 249,000$ 230,273$ 249,000$ (18,727)$ Medallion Bank 58404DJN2 CD 5 YR 1/29/2026 0.45% 0.49% 249,000$ 249,000$ 229,573$ 249,000$ (19,427)$ Merrick bank 59013KEL6 CD 3 YR 12/30/2022 1.80% 1.79% 247,000$ 247,000$ 248,541$ 247,000$ 1,541$ Morgan Stanley 61690UQU7 CD 5 YR 12/26/2024 1.90% 1.93% 247,000$ 247,000$ 243,490$ 247,000$ (3,510)$ Morgan Stanley 61768U2E6 CD 3.25 YR 1/27/2024 0.30% 0.31% 249,000$ 249,000$ 241,687$ 249,000$ (7,313)$ Nelnet Bank 64034KBE0 CD 5 YR 3/9/2027 1.90% 1.97% 247,000$ 247,000$ 238,491$ 247,000$ (8,509)$ Prime Alliance 74160NHE3 CD 3 YR 3/27/2023 1.00% 1.00% 248,000$ 248,000$ 247,298$ 248,000$ (702)$ Promiseone 74348HAG3 CD 5 YR 3/26/2025 0.90% 0.94% 247,000$ 247,000$ 235,324$ 247,000$ (11,676)$ Raymond James 75472RAU5 CD 3 YR 12/30/2024 1.85% 1.88% 247,000$ 247,000$ 243,120$ 247,000$ (3,880)$ Sallie Mae Bank 7954506X8 CD 5 YR 6/30/2026 0.90% 0.97% 249,000$ 249,000$ 231,941$ 249,000$ (17,059)$ State Bank of India, NY 856285XK2 CD 5 YR 9/28/2026 1.10% 1.18% 248,000$ 248,000$ 232,039$ 248,000$ (15,961)$ Synchrony Bank 87165ET98 CD 5 YR 9/3/2026 0.90% 0.97% 248,000$ 248,000$ 230,241$ 248,000$ (17,759)$ Toyota 89235MLE9 CD 5 YR 7/29/2026 0.95% 1.02% 249,000$ 249,000$ 232,103$ 249,000$ (16,897)$ UBS Bank 90348JP61 CD 5 YR 7/8/2026 0.90% 0.97% 249,000$ 249,000$ 231,769$ 249,000$ (17,231)$ SubTotal Corporate Obligations 6,937,000$ 6,937,000$ 6,656,748$ 6,937,000$ (280,252)$ 3.36% Total Non-Pooled 11,413,126$ 11,359,649$ 10,990,567$ 11,372,144$ (381,577)$ Grand Total Investments 206,663,355$ 206,609,878$ 206,750,088$ 207,131,665$ 127,715$ 100.00% As of March 31, 2022
Our profolio conforms to our Statement of Investement Policy and is in compliance with Government Code Section 53646, which requires the ability to meet its expediture requirements for the next six months.

Market Value information provided by Local Agency Investment Fund, San Mateo County Investment Pool, and Union Bank.

Shares Held
Current Quarter
203,139,014$
206,663,355$
3,524,341$
Shares Held Market Value
Percentage of
Portfolio
4,476,126$ 4,333,819$ 2.17% 6,937,000$ 6,656,748$ 3.36% 195,250,229$ 195,759,521$ 94.48%
206,663,355$ 206,750,089$ 100.00%
New Purchases in Quarter ending March 31, 2022

CUSIP TYPE TERM PURCHASE DATE

INTEREST

RATE AMOUNT
Freddie Mac 3134GWUG9 CD 3 YR 8 MO 1/6/2022 0.570% 1,000,000$ Federal Home Loan Bank 3133837F2 BOND 1 YR 5 MO 3/7/2022 1.28% 1,000,000$ Nelnet Bank 64034KBE0 CD 5 YR 3/9/2022 1.90% 247,000$
Barclays Bank 06740KB7 CD 3 YR 3/9/2022 1.70% 247,000$
US Treasury 91282CCG4 BOND 2 YR 3 MO 3/30/2022 2.30% 1,000,000$ Matured Investments in Quarter ending March 31, 2022

CUSIP TYPE TERM MATURITY DATE

INTEREST

RATE AMOUNT
Farmer Mac 31422BAM2 BOND 2 yrs 3 mo 1/3/2022 3% 1,079,000.00$ Beginning Value

CITY OF DALY CITY

NORTH SAN MATEO COUNTY SANITATION DISTRICT
Principal Portfolio Summary
Fiscal Year 2021-2022
Quarter ending March 31, 2022
NAME
Ending Value
Investment Loss/Gain
Government Obligations
Corporate Obligations
Pooled Investments
NAME
Shares Held
Government Obligations
Corporate Obligations
Pooled Investments

City Council Meeting Agenda ReportItem # _____
Meeting Date: June 27, 2022
Subject: Adoption of Appropriations Limitation
Recommended Action
Adopt a resolution establishing Appropriations Limitation for Fiscal Year 2023.

Discussion
As required by Article XIIIB of the State Constitution, the City must adopt an appropriations limit for the following fiscal year. By resolution of May 23, 2022, Council established its intent to adopt the appropriations limitation for FY 2023.

The attached calculations establishing the proceeds of taxes and appropriations limit for FY 2023 have been on file in the Finance Department since Friday, June 10, 2022, for public inspection and appropriate notice has been posted by the City Clerk.

Summary/Conclusion
Staff recommends that the Council adopt a Resolution establishing the City's Appropriations Limitation for FY 2023.

Staff is available to provide any additional information desired by the Mayor or Council Members.

Respectfully submitted,
Timothy J. Nevin
Director of Finance and Administrative Services
Attachment: Summary of Calculations

Change in California Per Capita Personal Income 1.0755
Change in Population 0.9908
Change Factor (1.0755 x 0.9908) 1.0656
1978-79 Base Year Appropriation Limit 16,955,771$
'Multiplied by Cumulative Change Factor (7.6370 x 1.0656) 8.1381

2022-2023 Appropriation Limit 137,987,361$
Total Gann Appropriation Limit 137,987,361$
Estimated Proceeds of Taxes 95,104,283
Estimated Proceeds of Taxes Under Limit by 42,883,078$
Application of Gann Appropriation Limit
To Fiscal Year 2022-2023
City of Daly City
Summary of Calculations
Gann Appropriation Limit for 2022-2023
Gann Limit Calculations FY22-23 Limit - City 5/31/2022 Page 1 of 1

City Council Meeting Agenda ReportItem # _____
`
Meeting Date: June 27, 2022
Subject: Acceptance of San Mateo County Narcotics Task Force State Seizure Funds for the Purchase of Promotional Items for Children
Recommended Action
Staff requests the acceptance of State seizure funds in the amount of $586.00 from the San Mateo County Narcotics Task Force.

Background
The Daly City Police Department requested and received State seizure funds disbursed by the Governing Board of the San Mateo County Narcotics Task Force. The funds are only to be used to purchase promotional items that assist us in our mission of keeping our youth away from gangs and drugs.

Discussion
State Asset Forfeiture laws stipulate this disbursement of the seized funds be spent on programs designed to combat drug abuse and divert gang activity, and shall whenever possible involve educators, parents, community-based organization, local businesses and uniformed law enforcement officers. As such, the Daly City Police Department currently provides promotional items to children at our schools and various community events.

Fiscal Impact
Staff requests the acceptance of $586.00 in State seizure funds.

Summary/Conclusions
Staff is available to provide any additional information desired by the Mayor or Councilmembers.

Respectfully submitted,

Cameron Christensen
Acting Chief of Police

City Council Meeting Agenda ReportItem # _____
Attachment: All City Management Services, Inc Crossing Guard Agreement 2022/23 Meeting Date: June 27, 2022
Subject: Authorize Agreement with the Jefferson Elementary School District (JESD) for Cost Sharing of Crossing Guard Services through All City Management Services for School Year 2022/23
Recommended Action
Staff recommends Council approve a cost-sharing agreement with the Jefferson Elementary School District to provide crossing guard services.

Background
In previous years, the City agreed to share costs with the Jefferson Elementary School District for crossing guard services at 11 school sites. As in previous years, the Jefferson Elementary School District has agreed to fund 50% of the cost of crossing guard services while the City pays the remaining 50%.

Discussion
The Daly City Police Department has a contract with All City Management Services, Inc to provide crossing guard services at 11 locations in Daly City. All 11 sites are connected to schools in the Jefferson Elementary School District. The total cost of the contract with All City Management is not to exceed $181,823.00. The Jefferson Elementary School District has agreed to reimburse the city for 50% of the program’s total cost, not to exceed $90,911.50. The contract is on the JESD School Board agenda for their July 2022 meeting.

Fiscal Impact
Funds are available in the Police Department Operating Budget to fund the entire All City Management contract of $181,823.00. The Finance Department will invoice JESD no more than $90,911.50 in FY 2022/23.

Summary/Conclusion
Staff is available to provide any additional information desired by the Mayor or Councilmembers.

Respectfully Submitted,
Michael Brennan Cameron Christensen
Lieutenant Acting Chief of Police

City Council Agenda ReportItem # _____
Meeting Date: June 27, 2022
Subject: Accept and Appropriate Measure A Local Shuttle Program Funds for the Daly City Bayshore Shuttle
Recommended Action
Staff recommends the City Council:

1. Accept and appropriate $200,640 in New Measure A Local Shuttle Program Category (Measure A) Funds for the Daly City Bayshore Shuttle; and

2. Authorize the City Manager, or her designee, to execute the First Amendment to the Funding Agreement for the grant from the San Mateo County Transportation Authority.

Background
Since 2014, the City has operated the Bayshore Shuttle in the Bayshore neighborhood using various grants to finance shuttle operations. The shuttle service connects residents within the Bayshore neighborhood to shopping, grocery, and medical destinations in Daly City and San Francisco. The Bayshore Shuttle also provides access to various regional transportation facilities including Muni and SamTrans bus stops and BART stations to which Bayshore area residents have limited access.

Many of the destinations served by the shuttle are difficult to reach by using the limited public transportation options currently available.

The Shuttle has been funded by the San Mateo County Shuttle Program, a joint C/CAG and San Mateo County Transportation Authority (TA) program, and the Lifeline Transportation Program (LTP), a program initiated by the Metropolitan Transportation Commission (MTC) and administered through C/CAG. The annual cost for the Shuttle is estimated to be approximately $365,000 for FY 2022/2023 and includes shuttle operation costs, marketing, and administrative overhead.

In February 2022, staff submitted an extension request for Measure A grant funds to continue operation of the Daly City Bayshore Shuttle. The Measure A Fund is one of two grants the City utilizes to operate the Bayshore Shuttle. In April 2021, Daly City received a Lifeline Transportation Program (LTP) grant from the Metropolitan Transportation Commission (MTC), through the City/County Association of Governments of San Mateo County (C/CAG) in the amount of $294,750.

Discussion
The Measure A funds will be used to continue the operation of the Bayshore Shuttle service, connecting Bayshore residents to shopping and grocery destinations in Daly City and San Francisco. On September 6, 2016, the shuttle route was shortened in response to customer request for faster turnaround times. The shuttle currently turns around at the Daly City BART station

Accept and Appropriate Measure A Local Shuttle
Program Funds for the Daly City Bayshore Shuttle
Meeting Date: June 27, 2022

instead of continuing to Serramonte Shopping Center. From the Daly City BART Station, Bayshore Shuttle riders can still access other SamTrans bus or shuttle services to access destinations no longer served by the Bayshore Shuttle’s shorter route. Shortening the route allows the shuttle to operate an additional six round trips throughout the day. The Bayshore Shuttle service is provided by a private contractor managed and supervised by SamTrans.

Fiscal Impact
There is no fiscal impact related to the Bayshore Shuttle operation. The shuttle is fully paid for by the two grants the City has been traditionally receiving. The matching funds required by the Measure A grant is met by the LTP grant. Similarly, staff leveraged the Measure A Funds as the matching funds for the LTP program. Measure A funds will cover 55% and the LTP grant will cover 45% of the cost to operate the shuttle for FY 2022/23. No City funds are required for this project.

This action will appropriate $200,640 of Measure A Funds to FY 2022-23 CIP Account 28-310- 551 Bayshore Shuttle project account to fund the operation of the Bayshore Shuttle.

Summary/Conclusion
Staff recommends the City Council:

1. Accept and appropriate $200,640 in New Measure A Local Shuttle Program Category (Measure A) Funds for the Daly City Bayshore Shuttle; and

2. Authorize the City Manager, or her designee, to execute the First Amendment to the Funding Agreement for the grant from the San Mateo County Transportation Authority.

Staff is available to provide any additional information desired by the Mayor or City Council Members.

Respectfully submitted,
Michael Burnfield Richard Chiu, Jr.

Engineer 1 Director of Public Works
Attachment: First Amendment to the Funding Agreement – San Mateo County Transportation Authority Measure A (Local Shuttle Program) – Daly City Bayshore Shuttle.

San Mateo County Transportation Authority/
Daly City Bayshore Shuttle
1 18511950.2

FIRST AMENDMENT TO THE

FUNDING AGREEMENT

SAN MATEO COUNTY TRANSPORTATION AUTHORITY MEASURE

A (LOCAL SHUTTLE PROGRAM)

DALY CITY BAYSHORE SHUTTLE

This FIRST AMENDMENT (First Amendment) to the FUNDING AGREEMENT for SAN

MATEO COUNTY TRANSPORTATION AUTHORITY LOCAL SHUTTLE PROGRAM DALY CITY BAYSHORE SHUTTLE (Funding Agreement) is made as of the day of , 2022 (Execution Date), by and between the San Mateo County Transportation Authority (TA) and the City of Daly City (Sponsor), each referred to herein as a “Party” and jointly as the “Parties.”

RECITALS

WHEREAS, on November 2, 2004, the voters of San Mateo County approved the continuation of the collection and distribution by the TA of the Measure A half-cent transaction and use tax for an additional 25 years to implement the 2004 Transportation Expenditure Plan, beginning January 1, 2009 (New Measure A); and

WHEREAS, in January 2020, the TA and City/County Association of Governments of San Mateo County (C/CAG) issued a joint call-for-projects for the Fiscal Year (FY) 2021 and FY 2022 New Measure A Local Shuttle Program Category; and

WHEREAS, Sponsor requested that the TA provide $341,000 of Measure A funds for the Daly City Bayshore Shuttle (Project); and

WHEREAS, on May 7, 2020, the TA’s Board of Directors (Board) programmed and allocated up to $341,000 from the New Measure A Local Shuttle Program Category (hereinafter “Measure A Funds”) for the Project for FY 2021 and FY 2022 through Resolution 2020-08; and

WHEREAS, the Parties entered into the Funding Agreement on July 15, 2020; and

WHEREAS, in November 2021, the San Mateo County Transit District (District) Board of Directors adopted a Shuttle Study that recommended improving and simplifying shuttle operations in San Mateo County by streamlining the administration of the Shuttle Program; and

WHEREAS, the Shuttle Study also recommended that the TA and C/CAG extend the FY 2021 and FY 2022 Shuttle Program for an additional year, through FY 2023, to allow continued COVID-19 ridership recovery and implementation of new bus routes from Reimagine SamTrans before instituting shuttle service and funding changes; and

WHEREAS, on March 3, 2022, through Resolution 2022-10, the TA Board programmed and allocated an additional $200,640 in Measure A Local Shuttle Program Category funds for the Project through FY 2023; and

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Daly City Bayshore Shuttle
2 18511950.2
WHEREAS, Sponsor will provide matching funds for the Project at the same percentage as during the FY 2021 and FY 2022 funding cycle.

IT IS HEREBY AGREED by the Parties that the Funding Agreement is revised and amended as follows:

1. PROJECT INFORMATION. Exhibit A is replaced with Exhibit A-1, which is attached to this First Amendment and incorporated herein by this reference.

2. PROGRESS REPORT FORM. Exhibit D is replaced with Exhibit D-1, which is attached to this First Amendment and incorporated herein by this reference.

3. SPONSOR OVERSIGHT; WORK PLAN. The first paragraph of Section 1.1 of the Funding Agreement is amended in its entirety to read as follows:

1.1 Sponsor Oversight; Work Plan. Sponsor is responsible for implementation of the Project as described in Exhibit A-1, "Route Description(s) and Information," which is attached to the Agreement and incorporated herein by this reference. Sponsor assumes responsibility for procuring and administering any professional service and/or other contracts entered into in connection with the Project. Though Sponsor may appoint a designee or engage contractor(s) to perform work necessary for Project implementation, Sponsor will remain ultimately responsible to the TA for performance of all responsibilities set forth herein.

4. OPERATIONS REPORTS. Section 1.4 of the Funding Agreement is amended in its entirety to read as follows:

1.4 Monthly & Annual Operations Reports. Within eight (8) calendar days after the end of each month this Agreement is in effect, Sponsor or its agent must submit to the TA a monthly operations report (Operations Report) based on National Transit Database (NTD) reporting requirements, attached as Exhibit C, “National Transit Database Reporting Requirements.” The Operations Report must include such items as the average daily ridership of the Shuttle, and the Shuttle’s total boardings, total revenue miles, hours, vehicles in service, road calls, accidents and any other information pertinent to assess the performance of the service for purposes of local, state or federal reporting requirements for the month just ended. Any monthly service mileage and/or hours that were scheduled, but where service was not operated for any reason, must be deducted from monthly reporting totals. An explanation for all lost service miles and/or hours must be included in the monthly report. Sponsor or its agent must review all required reporting for accuracy prior to submittal to the TA. The form of all reports must be determined by the TA. Within eight (8) calendar days of the end of the term of this Agreement, and/or any extension thereof, Sponsor or its agent must submit to the TA an annual report on the same statistics. All Operations Reports must be submitted via Excel spreadsheet or other format as approved by the TA to [email protected].

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Daly City Bayshore Shuttle
3 18511950.2

5. PROGRESS REPORTS. Section 1.5 of the Funding Agreement is amended in entirety to read as follows:

1.5 Quarterly Progress Reports. Sponsor must prepare and submit to the TA quarterly progress reports by January 31, April 30, July 31 and October 30 of each year during the entire term of the Project. Reports must be presented in the form provided as Exhibit D, "Quarterly/Annual Shuttle Program Progress Report Form," which is attached to this Agreement and incorporated herein by this reference. The reports must describe Project performance and expenditures during the previous quarter.

The reports must include actions expected to be taken and any projected changes in the service plan/ schedule during the next quarter, and any other information requested by the TA. Additionally, each progress report must include information on any potential issues that may impact any of the performance measures set forth in Exhibit D as well as the ability of Sponsor to meet the conditions outlined in this Agreement.

6. FUNDING COMMITMENT. The first paragraph of Section 2.1 of the Funding Agreement is deleted in its entirety and replaced with the following:

2.1 Funding Commitment. The TA allocates to Sponsor up to $200,640 for reimbursement of expenditures related to the Scope of Work (Scope of Work Costs) as provided in this Section 2. The Sponsor will contribute, or provide for the contribution of; the entire amount in excess of $200,640 needed to implement the Project and must provide at least 45% of the total Project Costs. The TA’s funding commitment under this Agreement in no way establishes a right for the Sponsor to receive additional funding from the TA.

7. ACCOUNTING AND REIMBURSEMENT PROCEDURES. Section 2.4 of the Funding Agreement is amended in its entirety to read as follows:

2.4 Accounting and Reimbursement Procedures. Sponsor, in coordination with and to the satisfaction of the TA, will establish procedures for Project accounting and requests for reimbursement. These procedures will track and reflect the accumulation of the TA's pro rata share of costs for the Project. Sponsor will detail the TA's pro rata share of Project Costs for all work funded under this Agreement with each "Reimbursement Claim Form" which is attached to this Agreement as Exhibit E and incorporated herein. Sponsor will maintain all necessary books and records in accordance with generally accepted accounting principles.

8. TERM. Section 3.1 of the Funding Agreement is amended in its entirety to read as follows:

3.1 Term.

a) The term of this Agreement will commence on July 1, 2020 and conclude upon

San Mateo County Transportation Authority/
Daly City Bayshore Shuttle
4 18511950.2
the earliest of: (a) the TA’s final reimbursement to Sponsor for work performed hereunder and submittal by Sponsor of the second Annual Operations Report and Annual Report as required in Sections 1.4 and 1.6, (b) termination by Sponsor or the TA pursuant to this Section 3, or (c) December 31, 2023.

b) The Project will operate from July 1, 2020 through June 30, 2023 (Time of Performance).

9. EFFECT. Except as and solely to the extent amended by this First Amendment, the Funding Agreement will continue in full force and effect in accordance with its terms.

San Mateo County Transportation Authority/
Daly City Bayshore Shuttle
5 18511950.2
IN WITNESS WHEREOF, the Parties have hereunder subscribed their names the day and year indicated below.

CITY OF DALY CITY

By:

Name: Shawnna Maltbie
Its: City Manager

Approved as to Form:

Legal Counsel for City of Daly City

SAN MATEO COUNTY TRANSPORTATION

AUTHORITY

By:_______________________________________
Name: Carter Mau
Its: Acting Executive Director

Legal Counsel for the TA

Exhibit A-1: Route Description and Information

Exhibit D-1: Quarterly/Annual Progress Report Form

San Mateo County Transportation Authority/
Daly City Bayshore Shuttle
6 18511950.2
Exhibit A-1: ROUTE DESCRIPTION AND INFORMATION

San Mateo County Transportation Authority/
Daly City Bayshore Shuttle
7 18511950.2

San Mateo County Transportation Authority/
Daly City Bayshore Shuttle
8 18511950.2
Exhibit D-1: QUARTERLY/ANNUAL PROGRESS REPORT FORM

San Mateo County Transportation Authority/
Daly City Bayshore Shuttle
9 18511950.2

Shuttle Route Name: $Cost/Pax Boardings/Hr
Oversight Agency: Q1 -
Sponsor: Q2 -
SMCTA Project ID: Q3 -
Person Completing Form: Q4 -
Date: ANNUAL -
1) Cost (Totals for Reporting Period)
FY 2023 Q1 FY 2023 Q2 FY 2023 Q3 FY 2023 Q4 FY 2023 Total Operating Costs
Insurance
Fuel Surcharge (if any)
Admin Costs (personnel expenses)
Other Direct Costs
Other Costs (specify)

TOTAL OPERATING COST
2) Funding (Totals for Reporting Period)
Funding Sources Annual Percent Annual Percent Annual Percent Annual Percent Annual Percent SMCTA Meas. A (Shuttle)
SMCTA Meas. A (Local)
C/CAG

ADMINISTRATION
City
Employers
JPB
AB 434 (TFCA)
Total
3) Service Description
a) Hours of Operation
Q1 Sunday Monday Tuesday Wednesday Thursday Friday Saturday TOTAL ACTUAL PASSENGER SERVICE-HOURS FOR REPORTING PERIOD:

Q2 Sunday Monday Tuesday Wednesday Thursday Friday Saturday TOTAL ACTUAL PASSENGER SERVICE-HOURS FOR REPORTING PERIOD:

Q3 Sunday Monday Tuesday Wednesday Thursday Friday Saturday TOTAL ACTUAL PASSENGER SERVICE-HOURS FOR REPORTING PERIOD:

Q4 Sunday Monday Tuesday Wednesday Thursday Friday Saturday TOTAL ACTUAL PASSENGER SERVICE-HOURS FOR REPORTING PERIOD:

PM Hours of operation
Total passenger service-
hours/day
Total passenger service-
hours/week:

Mid Hours of operation
PM Hours of operation
Total passenger service-
hours/day
Total passenger service-
hours/week:

AM Hours of operation
Mid Hours of operation
AM Hours of operation
Mid Hours of operation
PM Hours of operation
Total passenger service-
hours/day
Total passenger service-
hours/week:

AM Hours of operation
FY 2023 Q4 FY 2023 Total
AM Hours of operation
Mid Hours of operation
PM Hours of operation
Total passenger service-
hours/day
Total passenger service-
hours/week:

FY 2023 Q1 FY 2023 Q2 FY 2023 Q3
San Mateo County Transportation Authority
Quarterly/Annual Shuttle Program Progress Report Form
Reporting Period: FY 2023
(Please complete all highlighted/shaded cells)

San Mateo County Transportation Authority/
Daly City Bayshore Shuttle
10 18511950.2

Q1 Q2 Q3 Q4
b)
c) Headways fixed route
on-demand (e.g. 180 min service/3 calls (on avergae) = 60 min headways) d) Service Provider
e)
f)
g) Passenger Fare structure (e.g. $2 adults, $1 seniors, $5 on-demand service, etc.) h) Is this a Commuter, Community or On-demand Service?
i) Please attach a current schedule and map of service. Describe any service changes during the reporting period.

Q1:

Q2:

Q3:

Q4:
4) Performance
a) Total passengers by month
Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 ANNUAL PASSENGERS:
b) Average Boardings
Weekday Saturday Sunday Weekday Saturday Sunday Weekday Saturday Sunday Weekday Saturday Sunday ANNUAL AWR:

FY 2023 Q1 FY 2023 Q2 FY 2023 Q3 FY 2023 Q4 FY 2023 Total c) Total vehicle hours/qtr (includes deadhead) -
d) Service vehicle hours/qtr (revenue only) -
e) Total vehicle miles/qtr (includes deadhead) -
f) Service vehicle miles/qtr (revenue only) -
g) On-time performance (%) -
h)
i)
Q1:

Q2:

Q3:

Q4:
j) Media: Attach any copies of media articles, press releases, newsletter articles, or publicity materials regarding the Project.

Q1:

Q2:

Q3:

Q4:
k) Marketing: In addition to media activities listed above, what efforts were taken to implement submitted marketing plan? (attach additional pages as needed)
Q1:

Q2:

Q3:

Q4:
l) Benchmarks: If performance benchmarks for op. cost per passenger and/or passenger per service hour weren't met, what actions were/will be taken to improve them? (attach additional pages as needed) Q1:

Q2:

Q3:

Q4:

Q1 Q2
Customer Complaints. Report any complaints that this service has received during the reporting period. Please include the type (missed pick-up, on-time performance, etc.) of complaint and the number of each. Attach sheets if applicable.

Q1 Q2 Q3 Q4
Provide data collection source and information (e.g. manual counts performed every day by driver, automated person counters used, independent survey performed by TDS on 4/13-4/18). Attach sheets if applicable.

Q3 Q4
Start and end dates of service (if not a continuation of service) Service type (On demand, fixed route, etc)
Number and size of vehicles (e.g. 2@21 pass)

City Council Agenda ReportItem # _____
Meeting Date: June 27, 2022
Subject: Authorization to Execute Amendment No. 7 to Service Agreement for the Daly City Bayshore Shuttle
Recommended Action
Staff recommends that the City Council authorize the City Manager, or her designee, to execute Amendment No. 7 to the service agreement with the San Mateo County Transit District (SamTrans) to operate the Daly City Bayshore Shuttle as part of SamTrans’ Shuttle Bus Program.

Background
Since 2014, the City has operated the Bayshore Shuttle in the Bayshore neighborhood using various grants to finance shuttle operations. The shuttle service connects residents within the Bayshore neighborhood to shopping, grocery, and medical destinations in Daly City and San Francisco. The Bayshore Shuttle also provides access to various regional transportation facilities including Muni and SamTrans bus stops and BART stations to which Bayshore area residents have limited access.

Many of the destinations served by the shuttle are difficult to reach by using the limited public transportation options currently available.

More recently, the City of Daly City received Lifeline Transportation Program (LTP) grants from the Metropolitan Transportation Commission (MTC), through the City/County Association of Governments of San Mateo County (C/CAG), and Measure A grants from San Mateo County Transportation Authority (TA) and C/CAG to improve mobility options for residents of the Bayshore neighborhood. In April 2021, C/CAG awarded Daly City a grant in the amount of $294,750 in LTP funds through the State Transit Assistance program. In April 2022, the TA board approved a grant in the amount of $200,640 from New Measure A Local Shuttle Program Category (Measure A Funds).

Discussion
In July 2015, SamTrans contracted with a new shuttle provider. The original agreement expired on June 30, 2016. Since that time, six amendments have been executed, each extending the agreement for another 12-month period. The current agreement ends on June 30, 2022. The term of the proposed Amendment No. 7 is for another 12-month period ending on June 30, 2023.

Fiscal Impact
The service agreement with SamTrans provides for a fee of $302,700 to operate the shuttle commencing July 1, 2022 and ending June 30, 2023. The total cost to operate the shuttle for FY 2022-23 is estimated to be $321,700 which includes $19,000 for staff time, advertising, and other miscellaneous cost.

Authorization to Execute Amendment No. 7 to
Service Agreement for the Daly City Bayshore Shuttle
Meeting Date: June 27, 2022

The grant funds secured to date and available for Fiscal Year 2022-23 are approximately $487,000.

The grants will be sufficient to fully fund the shuttle program for FY 2022-2023. As a result, no City funds are anticipated for the Daly City Bayshore Shuttle.

Summary/Conclusion
Staff recommends the City Council authorize the City Manager, or her designee, to execute Amendment No. 7 to the service agreement with the San Mateo County Transit District for the Daly City Bayshore Shuttle.

Staff is available to provide any additional information desired by the Mayor or Councilmembers.

Respectfully submitted,
Michael Burnfield Richard Chiu, Jr.

Engineer 1 Director of Public Works
Attachment: Rail Shuttle Bus Service Administration Agreement Amendment No. 7

SAN MATEO COUNTY TRANSIT DISTRICT
1250 San Carlos Ave. – P.O. Box 3006
San Carlos, CA 94070-1306 (650) 508-6200

Amendment No. 7
To

RAIL SHUTTLE BUS SERVICE ADMINISTRATION AGREEMENT
- DALY CITY BAYSHORE - SAN MATEO COUNTY TRANSIT DISTRICT (SamTrans Operated & Managed)

THIS AMENDMENT modifies the Rail Shuttle Bus Service Administration Agreement (“Agreement”), which was effective December 9, 2015, by and between the San Mateo County Transit District (“District” or “SamTrans”) and the City of Daly City (“Lead Organization”).

The District and the Lead Organization entered into the Agreement, whereby the Lead Organization participates in the District Shuttle Bus Services program; and

The Agreement was modified previously to extend the Agreement and adjust the contribution and payment terms; and

The last modification was memorialized pursuant to Amendment Num ber 6, which was effective July 1, 2021; and

The Agreement is set to expire on June 30, 2022; and

The Parties desire to amend the Agreement and extend the Agreement for another twelve- month period and set forth the contribution and payment terms applic able during said extension, in accordance with the terms and conditions of this Sixth Amendment.

NOW THEREFORE, IT IS AGREED to amend the Agreement as follows:

1. Section 2 of the Agreement, Lead Organization, is amended by adding the following language as the second paragraph:

No later than July 1, 2023, the Shuttle utilized for the Program must operate utilizing standard GTFS/GTFS- R vehicle tracking and schedule feeds. Such feeds are a requirement of the Lead Organization’s granting entity with any as sociated costs being the responsibility of the Lead Organization. The feeds may be incorporated into various local agency websites to promote the shuttle service and for inclusion in web trip planning tasks. Commute.org is managing the GT FS feed BOARD OF DIRECTORS 2022

PETER RATTO, CHAIR

JOSH POWELL, VICE CHAIR

MARINA FRASER

JEFF GEE

CAROLE GROOM

ROSE GUILBAULT
RICO E. MEDINA

DAVE PINE

CHARLES STONE

CARTER MAU

ACTING GENERAL MANAGER/CEO

SMTRO DC Bayshore Amend 7_ FY23_Final06142022 2
18275219.3

administration on behalf of the District Shuttle Vendor Contract as a pass- through expense charged by its GTFS aggregator contractor, currently $300 per annum or as may be revised by the contractor . The GTFS feed expense will be a pass -through charge from the Dis trict to the Lead Organization.

2. Section 4 of the Agreement, Term , is amended by adding the following language as the seventh paragraph:

Effective July 1, 2022, the term of the Agreement shall be extended for twelve (12) months commencing July 1, 2022 and ending June 30, 2023.

3. Section 5 of the Agreement, Maximum Contribution; Payment is amended by adding the following language as the seventh paragraph:

During the twelve (12) month extension of the Agreement, commencing July 1, 20 22 and ending June 30, 2023, the District’s maximum contribution (which includes contributions from all other funding agencies involved, if any) for Shuttle Service shall not exceed Zero Dollars ($0) or Zero percent ( 0%) of the actual total operating costs for the Shuttle Service as determined by the District.

4. Section 6 of the Agreement, Lead Organization’s Payment is amended by adding the following language after the sixth paragraph:

During the twelve (12) month extension of the Agreement, commencing July 1, 2022 and ending June 30, 20 23, Lead Organization shall pay One Hundred percent (100%) of the total actual costs of operating the Shuttle Service. Lead Organization's share shall equal Three Hundred Two Thousand Four Hundred dollars ($302,400) in addition to Three Hundred dollars ($300) or as revised for Commute.org managed annual GTFS feed administration (projected combined Three Hundred Two Thousand Seven Hundred Seventy dollars [$302,700]), subject to a final adjustment.

A Fuel Cap and Collar element has been adde d to the Vendor's contract.

The estimated proportional cost projection for the term July 1, 2022 through June 30, 2023 is based on $1.55 per budgeted annual revenue hour for the Shuttle and has been included in the proje cted cost cited above.

When the Ve ndor’s average monthly fuel price exceeds $4.673 per combined unleaded gasoline and ultra -low Sulphur diesel (ULSD) gallon, the Lead Organization will share the proportional fuel cost above the cited vendor price cap up to the observed average cost per gal lon. When the Vendor’s average monthly fuel price is less than $4.228 per combined unleaded gasoline and ULSD gallon, the Lead Organization will share the proportional fuel cost savings or credit between the actual fuel cost observed a nd the cited price c ollar. If the fuel cost for this element exceeds the SamTrans’ budgeted allocation/projection, SamTrans will pay

SMTRO DC Bayshore Amend 7_ FY23_Final06142022 3
18275219.3

the excess fuel cost above budget on behalf of the Lead Organization.

Under this last circumstance, SamTrans w ill be reimbursed with any future Vendor fuel credits before the Lead Organization, regardless of the duration of time required (across future funding terms) for SamTrans to be reimbursed for the excess fuel expense. Once SamTrans is fully reimbursed for any excess fuel expense, the Le ad Organization will then receive proportional credits as described above.

A revised Vendor Quality of Service Assessment and Incentive element has been added to the Vendor's contract. SamTrans will pay any required incentives under the Vendor's contract on behalf of the Lead Organization.

While the Lead Organization will not directly incur any associated Incentive expense, that additional proportional expense will be part of the total monthly service expense and may impact the Shuttle grant oper ating benchmarks. Conversely, SamTrans will assess the Vendor per the required terms of the Vendor's contract. Those proportional credit adjustments will not be passed to the Lead Organization during the first eleven (11) fiscal mo nths of the term. Any net assessmen t credits received, in excess of incentives paid during the fiscal year, will be proportionally credited to the Lead Organization in the June service invoice as an adjustment for the full fiscal year.

5. Effective July 1, 2022, the following Exhibits have been deleted and replaced by revised Exhibit(s):

EXHIBIT A – MAP OF SHUTTLE ROUTE
EXHIBIT B – SCHEDULE OF SHUTTLE SERVICE

Except for those changes expressly specified in this S eventh Amendment, all other provisions, requirements, conditions, and se ctions of the underlying Agreement , as previously amended, shall remain in full force and effect.

THE BALANCE OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

SMTRO DC Bayshore Amend 7_ FY23_Final06142022 4
18275219.3

IN WITNESS WHEREOF, the parties have executed this Seventh Amendment on the date first written above with the intent to be legally bound.

SAN MATEO COUNTY TRANSIT CITY OF DALY CITY

DISTRICT

By: By:

Name: Name:

Title: Title:

APPROVED AS TO FORM APPROVED AS TO FORM

SamTrans Attorney City of Daly City Attorney

REFERENCE DOCUMENT
– DO NOT SIGN

SMTRO_DC Bayshore_Exhibits_Amend 7_FY 23_Final 1

EXHIBIT A

MAP OF SHUTTLE ROUTE
(July 1, 2022)

Route subject to change with SamTrans’ permission.

SMTRO_DC Bayshore_Exhibits_Amend 7_FY 23_Final 2

EXHIBIT B

SCHEDULE OF SHUTTLE SERVICE
(July 1, 2022)

Schedule subject to change with SamTrans’ permission.

City Council Meeting Agenda ReportItem # _____
Meeting Date: June 27, 2022
Subject: American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Fund (SLFRF) Allocation Agreement for Legal Aid Society of San Mateo County Recommended Action
Staff recommends that City Council approve the attached allocation agreement for eviction prevention services and allow City Manager to execute contracts in accordance with resolution number 21-158: A resolution of the City Council of the City of Daly City adopting State and Local Fiscal Recovery Funds budget plan to authorize use of American Rescue Plan Act State and Local Fiscal Recovery Funds.

Background
President Biden signed the American Rescue Plan Act (ARPA) into law on March 11, 2021. The legislation provides $1.9 trillion in economic stimulus funds to assist in the recovery from the COVID-19 pandemic. One component of the legislation is the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program, which provides funds directly to local jurisdictions to respond to the economic and public health impacts of COVID-19. The City of Daly City expects to receive $25.26 million in total SLFRF due to its size and demographics.

On November 22nd, 2021, City Council adopted a Budget Plan to authorize the use of State and Local Fiscal Recovery Funds provided through the American Rescue Plan Act through the approval of resolution number 21-158.

As specified in “Attachment A” to resolution number 21-158, City Council approved a $100,000 allocation for Legal Aid-Eviction Support. Staff has reviewed a scope of work and budget submitted by Legal Aid Society of San Mateo County to provide legal services to 125 Daly City households to prevent eviction or homelessness due to negative economic impacts from the COVID-19 public health emergency. Staff recommends that the scope of work and budget be incorporated into a contract with LASSMC. If approved, City of Daly City will execute a contract with Legal Aid Society of San Mateo County who will begin outreach and engagement activities to raise awareness of the project, educate tenants and train community organizations on changes to the evolving housing legal landscape.

Summary / Conclusion
Staff recommends that City Council approve the attached contract agreement with Legal Aid Society of San Mateo County for eviction prevention and allow City Manager to execute a contract in accordance with resolution number 21.158.

Staff is available to provide any additional information desired by the Mayor and Councilmembers.

Respectfully submitted,
Betsy ZoBell Tatum Mothershead
Housing and Community Director of Economic and Community Development Manager Development

City Council Meeting Agenda ReportItem # _____
Meeting Date: June 27, 2022
Subject: Authorize City Manager to Execute a Roadway Median and Public Right-of- Way Landscape Maintenance Services Agreement with Loral Landscaping, Inc., for FY-2023E and FY-2024E
Recommended Action
Authorize City Manager, or her designee, to execute a roadway medians and right-of-way landscape maintenance agreement with Loral Landscaping, Inc., for FY-2023E and FY-2024E, in an amount not to exceed $265,000 per year, for a total cost of $530,000.

Discussion
On April 27, 2022, the Public Works Department released a Request for Proposals (RFP) for Landscape Maintenance Services for Roadway Medians and Right-of-Ways. The RFP was published in the April 27 and May 4 Examiner – Daly City Independent; on the City’s web site from April 27 through May 23; and sent to contractors on the City’s prequalified bidders list. On May 23, 2022, the Public Works Department received two (2) proposals. The contractor’s name and annual service cost is outlined below.

Contractor Annual Service Cost
Loral Landscaping, Inc. $242,614
BrightView Landscape Services $249,393
Consistent with the City of Daly City Municipal Code Chapter 3.12; Purchasing, the competing contractors were evaluated based on compliance with RFP, content and knowledge, sustainability, experience, references, and proposal cost. Loral Landscaping, Inc, San Mateo, CA was selected as the most qualified contractor to provide the services of landscape maintenance based on the criteria outlined in the RFP.

Loral Landscaping, Inc. will dedicate supervisory and field staff to oversee and perform the work outlined in the service agreement. Loral Landscaping, Inc. is properly licensed and insured, and is deemed the lowest responsible proposer. The contract is a two-year contract that includes no price increase the second year of the contract and may be renewed for two (2) additional one (1) or two (2) year periods on the same terms and conditions as provided within the Landscape Maintenance Service Agreement.

The Public Works Department recommends that $265,000 be allocated to the Roadway Median and Public Right-of-Way Landscape Maintenance Services Agreement awarded to Loral Landscaping, Inc. Although the proposed annual contract cost is $242,614, Public Works is requesting an additional $22,386.00 for unforeseen landscape maintenance issues, such as irrigation repairs or increases in service levels that may arise during the contract term. The contract cost also includes bi-annual site

Authorize City Manager to Execute a Roadway Median and Public Right-of-Way Landscape Maintenance Services Agreement with Loral Landscaping, Inc., for FY-2023E and FY-2024E Meeting Date: June 27, 2022Page 2 of 2
maintenance at the Mussel Rock Landfill site which is paid out of the Mussel Rock portion of the Solid Waste Franchise Fund.

Fiscal Impact
Funding in the amount of $265,000 for roadway medians and right-of-way landscape maintenance is included in the Parks Maintenance budget for Fiscal Year 2023E. An additional $265,000 will need to be pre-appropriated from the Fiscal Year 2024E Parks Maintenance budget for this action.

Summary/Conclusion
Staff recommends the City Council authorize the City Manager, or her designee, to execute a roadway medians and right-of-way landscape maintenance service agreement with Loral Landscaping, Inc., for FY-2023E and FY2024E, in an amount not to exceed $265,000 per year, for a total cost of $530,000.

Staff is available to provide any additional information desired by the Mayor or Councilmembers.

Respectfully submitted,
Jeffery W. Fornesi Richard Chiu, Jr.

Asst. to the Director of Public Works Director of Public Works Attachment:

1. Landscape Maintenance Service Agreement - Roadway Medians and Right-Of-Way

City Council Meeting Agenda ReportItem # _____
props
Meeting Date: June 27, 2022
Subject: Design of New Potable Drinking Water Well at Reservoir 5b at Margate Street Recommended Action
Authorize staff to enter into a Professional Services Agreement with Brown and Caldwell Engineers to design a new potable drinking water well for an amount not to exceed $394,884.

Background/Discussion
In 2011, staff and engineering consultants with Brown and Caldwell Engineers drilled a test well and performed an investigation of a potential new potable drinking water well adjacent to Reservoir 5b. The testing was successful, and it was recommended to develop a new well to a depth of approximately 900 feet constructed with 12-inch diameter stainless steel casing/well screens and gravel packing. This proposed 12- inch diameter well casing can accommodate an 8-inch diameter, high speed, submersible pump and motor readily capable of producing up to 650 gallons per minute. The proposed well would provide a new source of potable drinking water in a City of Daly City area that is outside of the Westside Groundwater Basin.

This outside source of potable drinking water is critical because the Westside Groundwater Basin is highly regulated through a contractual agreement between each agency that pumps from it. The City would be able to use this new source to offset existing supplies purchased from the San Francisco Public Utilities Commission saving thousands of dollars annually. Additionally, it would provide a much-needed new source of drinking water during times of severe drought like we are currently facing and expand the City’s water resources portfolio.

On November 22, 2021, the City Council authorized a $2 million allocation of American Rescue Plan Act (ARPA) funds to design and construct a well at Reservoir 5b at Margate Street. The funds need to be spent by 2024 per the Act. Staff is recommending using Brown and Caldwell as the design engineers because the consultants coordinated and planned the original testing in 2011 and can begin immediately. They have the experience and expertise to complete the testing and design the proposed new well within the required time.

Fiscal Impact
Sufficient funds are available through the ARPA allocation in Capital Project 41-385-938-4534 New Well Margate.

Summary/Conclusion
Authorize staff to enter into a Professional Services Agreement with Brown and Caldwell Engineers to design a new potable drinking water well for an amount not to exceed $394,884. Staff is available to provide additional information desired by the Mayor or Councilmembers.

Respectfully submitted,
Thomas J. Piccolotti Joshua Cosgrove
Director of Water and Wastewater Resources Assistant Director of Water and Wastewater Resources Attachment 1: Daly City Margate Well Letter Proposal

201 North Civic Drive, Suite 300
Walnut Creek, CA 94596
T: 925-937-9010
F: 925-937-9026
daly city margate well letter proposal 05-17-22.docx
May 17, 2022
Joshua Cosgrove
Department of Water and Wastewater Resources
City of Daly City
153 Lake Merced Boulevard
Daly City, California 94015 SID: 97795
Subject: Development of New Well at Margate Site
Dear Mr. Cosgrove:

Brown and Caldwell (BC) is pleased to present this letter proposal for the development of a new water supply well at the City of Daly City’s (City) Reservoir 5B (hereafter “Margate Well”). The project includes:
Preliminary well siting study.
Preparing a well drilling specification.
Engineering services to assist the City in acquiring a well permit from the California Department of Water Resources (DWR) Control Board Division of Drinking Water (DDW) for the new well.
Assisting the City with bid and construction support for the well drilling package. Assisting the City with CEQA and project outreach support for the well pump station and treatment system package.

Project Understanding
The City will install a new municipal well into brackish water on the northeast side of the City’s Reservoir 5B facility at 75 Margate Street. The proposed well will increase the City’s groundwater production by providing a new source in a City area where no wells currently exist outside the Westside Groundwater Basin. Based on the preliminary investigations (the test well and depth-specific water samples), BC recommended that the City’s contractor drill and develop the proposed new well to a depth of approximately 900 feet, constructed with 12-inch-diameter stainless steel casing/well screens and with gravel packing as described in the BC Margate Test Hole Technical Memorandum, dated August 5, 2011. A 12-inch-diameter well casing will accommodate an 8-inch-diameter, high speed, submersible pump and motor readily capable of producing up to 650 gallons per minute (gpm). Stainless steel well casing/screen and submersible pump construction is durable in brackish water. The 12-inch-diameter casing will permit the insertion of 10-inch-diameter casing to develop a casing path well, if necessary. A casing-path well allows the pumping water level to drop below the top of the upper screen interval without the introduction of entrained air due to falling groundwater.

Thus, the well’s production could be increased if a deeper pumping water level is required to achieve the desired flow rate.

Joshua Cosgrove
City of Daly City
May 17, 2022

daly city margate well letter proposal 05-17-22.docx
Scope of Services
BC will complete the following tasks:

Task 100. Project Management
This task will include project management activities, including preparing a project management plan during project initiation, following through on day-to-day administration, developing and enforcing BC’s field work health and safety plan, preparing for, attending, and documenting meetings, and completing quality assurance/quality control (QA/QC) reviews including technical reviews by independent senior technical staff. QA/QC reviews will occur on deliverables prior to delivery to the City.

Subtask 101. Project Administration. BC will prepare a project management plan that identifies and schedules labor resources and reporting procedures. We will monitor task budgets, the project schedule, and progress of individual tasks, and will coordinate completion of work products. We will prepare and submit monthly invoices and concise progress reports that note major activities in the past month, assesses progress against the project schedule and any actions required to make up for project delays, and any potential deviations from the scope and budget.

Subtask 102. Meetings. BC will conduct one project kickoff meeting and up to four progress meetings. Meetings will be attended by the project manager (PM) and up to three design engineers and will last approximately two hours. The City PM will identify and invite needed City staff participants. Project meetings will be held virtually using Microsoft Teams. BC will prepare and circulate meeting agendas via email at least five working days ahead of each meeting. Prepare meeting minutes and circulate via email within five working days following each meeting.

Additionally, BC will support City staff in two meetings with local residents and property owners regarding well drilling and City-required controls on the contractor to minimize community impacts. For the meeting with local residents, the City will organize, including providing location, plan and provide public notification. Meeting will be attended by the PM and up to two design engineers and will last approximately two hours. BC will prepare display and informational materials for the meeting. BC will prepare concise meeting minutes and circulate via email within five working days following the meeting.

Subtask 103. QA/QC. BC will develop a project QA/QC plan. The QA/QC plan establishes the QA/QC structure, assignments and requirements. This includes the client requirements and standards, and legal and regulatory elements; identifies the individual in responsible charge; identifies quality tools and procedures; and outlines technical, discipline, calculation, formal, internal coordination and client reviews. QC, or the checking to confirm the application of QA, will be conducted by independent discipline specialists who are not directly involved in the day-to-day conduct of the project.

Deliverables:
Monthly invoice with brief project status report.
Meeting agenda.
Draft/final meeting minutes.

Joshua Cosgrove
City of Daly City
May 17, 2022

daly city margate well letter proposal 05-17-22.docx
Assumptions:
Consultant will submit one draft of meeting minutes and will address one set of comments from City.
Project duration is estimated to be 40 weeks.
Development and delivery of up to 10 project invoices and status reports.

Task 200. Permitting and Preliminary Well Siting Study
This task involves permitting activities, including coordinating meetings with the DDW and the DWR as well as the preliminary well siting study.

Subtask 201. DWSAP Completion
BC will develop the DDW-required Drinking Water Source Assessment and Protection Program (DWSAP) document for the well site. BC will use data obtained during the well construction, development and testing to complete the DWSAP.

Subtask 202. Permit Technical Report Completion
BC will compile the DDW-required technical report for the well site at the completion of project construction. This technical report consists of briefly describing and summarizing the service area demographics, climate, population growth and other demographic factors, existing system description, pressure zones, water supplies, storage, operations and maintenance of the new well, service area metrics, proposed system modifications, well construction, water quality, distribution system information, water treatment, and the results of the DWSAP. Also included shall be a summary of the environmental documentation. It is assumed the environmental documentation will be provided by the City.

The appendices to the technical report shall include the following items:
The City’s latest Public Water System Statistics form
State of California Well Completion Report and Lithological Log As-Built Well Diagram and Wellhead Design
Well Pump Tests
Well Data Sheet
Title 22 Water Quality Laboratory Results
Chlorine Disinfection Data Sheet
Treatment System Data Sheet
California Environmental Quality Act Documentation
Subtask 203. DDW and DWR Coordination
BC will hold one meeting with DDW representatives to review the project and identify permitting issues. This subtask will include ongoing conversations regarding permitting status, as well as one site visit prior to drilling the well and one site visit after equipping is complete. We will prepare and submit the documents described in Tasks 201 and 202, as well as an amended permit application to DDW to obtain an amendment to add the new well to the City’s existing drinking water supply permit.

Joshua Cosgrove
City of Daly City
May 17, 2022

daly city margate well letter proposal 05-17-22.docx
At the conclusion of well pumping, we will coordinate well water sampling. Samples will be collected by the City or their preferred local laboratory and transported under chain of custody procedures to the City’s preferred local laboratory. The laboratory will provide BC with Title 22 analysis.

The anticipated necessary permitting documents are listed below:
Amended permit application
DWSAP Report for the well, including TurboSWAP preparation Chlorine disinfection data sheets
Well plot plan
Horizontal separation table
Copies of draft design documents (plans and specifications) for drilling and equipping Copy of the well driller’s well completion reports
Well construction as-builts
Copies of water quality testing reports for the well
Copies of final design documents (drilling and equipping) For input to the DWSAP report and technical report, BC will coordinate with the DWR to obtain a new State well number for the well.

Subtask 204. Preliminary Well Siting Study
BC will perform a preliminary well siting study to determine options for site organization for both future well maintenance and re-drilling, as well as access to water treatment systems including power supply, chemical deliveries, and heavy maintenance. The study will be executed using readily available information (i.e., Res 5B design drawings—for some topo and buried utilities, City GIS, 1992 Towill survey data, and Google Earth Pro).

City will provide information to BC for this effort. BC will also consider a safe structural separation distance between the well and the existing reservoir.

BC will prepare a brief draft and final TM that includes a recommended site map for the proposed facility.

Deliverables:
Draft and Final Preliminary Well Siting Study TM
Assumptions:
BC has assumed a permitting budget of 320 professional hours for Subtasks 201, 202, and 203 and will provide services up the limit of the Task budget. Budget requirements beyond this amount will require an amendment. All permit submittals will be made by the City.
All permit fees will be paid by the City.
The City will deliver one set of collated comments for the draft final documents. There will be single submission of necessary permitting documents to the DDW. Water Quality Laboratory testing costs will be billed directly to the City (not included in this contract).

Joshua Cosgrove
City of Daly City
May 17, 2022

daly city margate well letter proposal 05-17-22.docx
The Laboratory will supply all required containers.
Project environmental documentation will be provided by the City. Preliminary Well Siting Study background information will be provided by the City. City shall review draft deliverables and provide consolidated comments to BC within 10 working days.
City will provide access to the property for the sampling.

Task 300 – Well Drilling Specifications
BC will prepare a Bid Schedule, Special Conditions, Technical Specification and Figures for the construction, development, and testing of the well.

Special Conditions will be prepared to address site-specific issues such as:
Construction noise suppression/mitigation including neighborhood-specific limitation on the contractor and construction activities.
Site security
Construction water availability
Fluids/solids waste disposal
Acceptable hours of work
Site housekeeping
Site constraints related to construction staging and materials storage Technical Specifications will include procedures for pilot hole drilling, depth-specific water quality sampling, borehole reaming, well casing and screening installation, gravel packing, well development and test pumping. Final replacement well design will be based on information gathered during the pilot hole drilling, the formation samples, and the depth-specific water quality results. The Technical Specifications will also be developed to establish work descriptions, acceptable materials, project execution procedures, record keeping/submittal requirements, and contract payment measurements. The Technical Specifications will address the critical well construction and destruction items listed below:
Well drilling methods
Drilling fluids additives, properties and their management Borehole sizing (pilot and final)
Formation sampling and analysis procedures
Down hole geophysical and caliper logs
Depth-specific aquifer sampling
Casing size and metallurgical requirements
Welding qualifications
Well screen makeup and configuration
Gravel pack material
Cement seal mix design
Surface and intermediate seal placement

Joshua Cosgrove
City of Daly City
May 17, 2022

daly city margate well letter proposal 05-17-22.docx
Development procedures (mechanical and pumping)
Test pumping protocol
Well plumbness and alignment
Post-construction television survey
Well disinfection and capping
Other appropriate project/contractor requirements
Deliverables:
Draft and Final Drilling Document including Bid Schedule, Technical Specifications, Special Conditions and Figures.
After the well specifications have been finalized and approved by the City, BC will provide an AACE Class 1 construction cost estimate.
Upon completion of test pumping, BC will provide the City with a permanent pump recommendation. Recommendation will include the recommended flow rate, head, and pump horsepower. Information will be provided in a single page data sheet.

Assumptions:
Technical Specifications will be produced in the 17-division format in draft and final form. The draft specifications will be subjected to one round of consolidated review and comment by the City. City shall provide consolidated comments to BC within 10 working days.
BC makes no guarantee of well production, capacity, or water quality. The City to provide Division 0 and Division 1 “Front-End” Contract Documents. BC will review the “Front-End” documents and will provide Bid Schedule. Construction cost estimates are subject to many influences including, but not limited to, price of labor and materials, and time or quality of performance by third parties.

Such influences may not be precisely forecasted and are beyond the control of BC and that actual costs incurred may vary substantially from the estimates prepared by BC. BC does not warrant or guarantee the accuracy of construction cost estimates.

Task 400 – Well Drilling Construction Services
During well construction, development and testing, City’s Construction Manager will forward contractor queries to BC. BC will respond to Contractor queries on well design questions and well drilling such as drilling- and casing-related activities, well development duration, and pump testing rates.

Subtask 401 - Bid Services
BC will attend one City organized pre-bid meeting, review and respond by email to pre-bid meeting minutes prepared by the City and prepare, and submit, via email up to two addenda to address bidder questions. Assist the City in reviewing the bids and provide feedback.

Joshua Cosgrove
City of Daly City
May 17, 2022

daly city margate well letter proposal 05-17-22.docx
Subtask 402. Submittal Review, Response to Contractor Questions, and Change Order Assistance
BC will review shop drawings, submittals, and other data such as caliper logs, casing mill certificates, drilling fluid additive properties, etc., which the Contractor submits in conformance with that specified in the Technical Specifications. BC will assist the City in responding to up to five contractor requests for information, five submittal reviews with up to one resubmittal review each, and up to two Contractor change order requests.

Subtask 403 – Construction Site Visits
BC will make construction site observation visits to the project location at intervals appropriate to the various stages of construction to observe the progress of the Contractor’s executed work and to determine, in general, if such work conforms to the contract documents. Site observation visits will be attended by one BC professional for a duration of up to 4 hours.
Pre-construction and mid-project meetings (3 total meetings) Surface casing installation (1 visit)
Test Hole Drilling (2 visits)
Depth-Specific Water Sample Collection (2 visits)
Test Hole Reaming drilling (2 visits)
Caliper logging (1 visit)
Casing and gravel pack installation (4 visits)
Cement sanitary seal placement (1 visit)
Well development (1 visit)
Test pumping (1 visit)
Sand production testing (1 visit)
Final Observation (1 visit)
Deliverables:
Up to two bid addenda.
Contractor submittal and RFI responses.
Brief daily construction site visit reports.

Assumptions:
The City will administer the construction contract and provide inspection day-to-day.

City will advise BC when presence is needed at project meetings and site visits. The City will conduct meetings and develop/distribute meeting agenda and minutes. BC budget for submittal reviews, RFIs, and change order assistance is limited to 76 professional hours. Budget required beyond this limit will require an amendment. The Contractor will be responsible for disposal of all waste materials, including disposal of water from the well construction and development activities. BC shall review shop drawings or other contractor submittals for general conformance with the intent of the contract documents.

Joshua Cosgrove
City of Daly City
May 17, 2022

daly city margate well letter proposal 05-17-22.docx
BC staff observation of the construction contractor's work is solely for the limited purpose of determining that the work is generally proceeding in conformance with the intent of the project specifications and contract documents. Consultant makes no warranty or guarantee with respect to the performance of a construction contractor.

Task 500—Well Construction Letter Report
Upon completion of the well, BC will prepare a Well Construction Letter Report (Well Report) for the well based on information supplied by the Contractor, the contract documents, and the field activities. The Well Report will document the work completed especially recommended well production capacity and will include pertinent information such as the finalized DWSAP, well construction features, development records, well water quality, and test pumping results.

Deliverable:
One draft of report and one copy in final form. Report will be provided in electronic (PDF) format. The draft Well Report will be subjected to one round of consolidated review and comment by the City.

Assumptions:
City shall review draft deliverables and provide consolidated comments to BC within 10 working days.

Task 600 —Margate Well Summary Report
If the water production and water quality results are determined to be acceptable (at the City’s discretion), BC will prepare a concise well summary report. The report will generally describe the proposed well equipping and treatment systems and include an AAECI Class 5 construction cost estimate (through construction and startup) and include a design and construction implementation schedule.

Deliverable:
One draft of report and one copy in final form. Report will be provided in electronic (PDF) format. The draft Summary Report will be subjected to one round of consolidated review and comment by the City.

Assumptions:
City shall review draft deliverables and provide consolidated comments to BC within 10 working days.
Construction cost estimates are subject to many influences including, but not limited to, price of labor and materials, and time or quality of performance by third parties.

Such influences may not be precisely forecasted and are beyond the control of BC and that actual costs incurred may vary substantially from the estimates prepared by BC. BC does not warrant or guarantee the accuracy of construction cost estimates.

Joshua Cosgrove
City of Daly City
May 17, 2022

daly city margate well letter proposal 05-17-22.docx
Task 700 —CEQA and Outreach Support
This task includes support activities including CEQA and Public Outreach Support for the proposed Margate Well and Treatment System. Both CEQA and Outreach activities will be led by the City.

Subtask 701 – CEQA Support
BC will support the City Economic and Community Development Department in preparing CEQA documentation for the project. Support includes preparation of draft and final descriptions of technical work and impacts and mitigation (e.g., required equipment, construction traffic, noise and noise mitigation, etc.) and preliminary estimates for construction durations for the Phase 1 Drilling/Well Development and the Phase 2 Well Equipping/Treatment System).

BC will participate in up to two meetings to support this Task. Meetings will be attended by the project manager (PM) and up to two design engineers and will last approximately two hours. Project meetings will be held virtually using Microsoft Teams. BC will prepare and circulate meeting agendas via email at least five working days ahead of each meeting. BC will prepare meeting minutes and circulate via email within five working days following each meeting.

Subtask 702. Public Outreach Support
BC will work with City staff from Water and Wastewater Resources and Economic and Community Development Departments to help develop and implement a public outreach plan to engage the neighborhood adjacent to the Margate well site. The plan will address project impacts and impact mitigation for the well drilling and follow-on well- equipping and treatment system construction. BC will prepare for and participate in two public meetings (scope included in Task 102 – Meetings).

BC will participate in up to two meetings to support this Task. Meetings will be attended by the project manager (PM) and up to two design engineers and will last approximately two hours. Project meetings will be held virtually using Microsoft Teams. BC will prepare and circulate meeting agendas via email at least five working days ahead of each meeting. BC will prepare meeting minutes and circulate via email within five working days following each meeting.

Deliverables:
Draft and Final CEQA documentation in MSWord format.
Draft and Final Public Outreach support documents and figures in MSWord format. Meeting agenda.
Draft/final meeting minutes.

Assumptions:
BC has assumed a CEQA support budget of 160 professional hours. Budget requirements beyond this amount will require an amendment. BC has assumed a Public Outreach support budget of 128 professional hours.

Budget requirements beyond this amount will require an amendment.

Joshua Cosgrove
City of Daly City
May 17, 2022

daly city margate well letter proposal 05-17-22.docx
City shall review draft deliverables and provide consolidated comments to BC within 10 working days.

Project Team
Chris Peters will be the PM, assisted by Project Engineers Alok Gupta and Ken Worster, and Process Engineer Joe Wong.

Compensation
BC will perform the work on a time-and-materials basis with a 3.30 labor multiplier, for a limiting fee not to exceed $391,884. Requested work that exceeds this budget will require an amendment.

BC will bill an Associated Project Cost fee of $8.00 per labor hour to cover the cost of computers, printing, in-house reproduction services, and phone. BC will bill other direct costs including travel, outside printing charges, and related direct job costs at actual cost plus 10 percent service charge.

Attachment A presents the estimated hours by task and the estimated other direct charges.

Schedule
BC will begin work upon receipt of City notice to proceed and will execute the project according to the schedule presented in Attachment B.

Terms and Conditions
All work will be performed in accordance with the terms and conditions previously negotiated between the City and BC for the Water System Master Plan Agreement dated December 16, 2019. To accept this proposal, please sign and date two copies and return one copy to BC within ten days.

We appreciate the opportunity to provide our services and look forward to assisting you on this matter. If you have any questions, please call Chris Peters at 925-210-2263.

Joshua Cosgrove
City of Daly City
May 17, 2022

daly city margate well letter proposal 05-17-22.docx
Very truly yours,
Brown and Caldwell,
a California Corporation
The undersigned agrees to the City Terms
and Conditions of this Letter Agreement.

City of Daly City
Bernadette Visitacion-Sumida
Senior Manager
Chris Peters
Project Manager
Signature
Printed Name
Title
Date
CP:ddt
Attachments (2)
Attachment A: Budget
Attachment B: Schedule

daly city margate well letter proposal 05-17-22.docx
Attachment A: Budget

Daly City, City of (CA) -- Margate Well Design
Peters,
Christopher
M
Desvernine,
La Donna
Visitacion-
Sumida,
Bernadette J
Sharma,
Divij
Gupta,
Alok K
Wong,
Joseph M
Gagne,
Daniel
Worster,
Kenneth W
Burke,
Fred
Agster,
William P
Mackey,
Erin D
Hesby,
James C
Hoff,
Kenneth
Tanner,
Deanna L
Jones,
Lori L
Sicora,
Susan M
Wademan,
Michael C
Goodburn,
Daniel L
Lodging and
Food
Other Travel
Phase Phase Description PM PA PIC PE PE PE
Structural
Engineer PE CAD
Cost
Estimating QC QC Safety Admin AA Graphics QC
Cost
Estimating
Total Labor
Hours
Total Labor
Effort APC Total ODCs
Total Expense
Cost
Total Expense
Effort Total Effort
$289.58 $137.18 $283.17 $119.00 $183.12 $264.86 $253.84 $269.81 $214.80 $282.74 $317.30 $343.46 $206.28 $138.01 $350.96 $156.29 $261.46 $249.38 100 Project Management 92 60 10 8 16 8 0 32 0 4 16 20 8 10 6 0 16 0 306 75,855 2,448 200 400 600 600 3,108 78,963 101 Administration 60 60 10 0 0 0 0 0 0 0 0 0 8 10 6 0 0 0 154 34,077 1232 0 0 0 0 1,232 35,309 102 Meetings 24 0 0 8 16 8 0 32 0 0 0 0 0 0 0 0 0 0 88 21,908 704 200 400 600 600 1,364 23,272 103 QA_QC 8 0 0 0 0 0 0 0 0 4 16 20 0 0 0 0 16 0 64 19,871 512 0 0 0 0 512 20,383 Leave Blank and Protected
200 Permitting, Survey, Well Siting 20 0 0 40 140 0 8 160 24 0 0 0 0 24 0 0 0 0 416 91,927 3,328 0 0 0 0 3,328 95,255 101 DWSAP Completion 4 0 0 0 8 0 0 40 0 0 0 0 0 0 0 0 0 0 52 13,818 416 0 0 0 0 416 14,234 102 Permit Technical Report 4 0 0 40 40 0 0 80 0 0 0 0 0 16 0 0 0 0 180 38,147 1440 0 0 0 0 1,440 39,587 103 DDW and DWR Coordination 4 0 0 0 60 0 0 24 0 0 0 0 0 0 0 0 0 0 88 19,179 704 0 0 0 0 704 19,883 104 Well Siting Study 8 0 0 0 32 0 8 16 24 0 0 0 0 8 0 0 0 0 96 20,783 768 0 0 0 0 768 21,551 Leave Blank and Protected
300 Well Drilling Specification 4 0 0 8 8 0 0 72 0 0 0 0 0 8 0 8 0 16 124 29,346 992 0 0 0 0 992 30,338 **** Default Task 4 0 0 8 8 0 0 72 0 0 0 0 0 8 0 8 0 16 124 29,346 992 0 0 0 0 992 30,338 Leave Blank and Protected
400 Well Drilling Construction Services 28 0 0 120 48 0 0 160 0 0 0 0 0 0 0 0 0 0 356 76,577 2,848 1,000 2,000 3,000 3,000 6,148 82,725 401 Bid Services 16 0 0 0 16 0 0 40 0 0 0 0 0 0 0 0 0 0 72 18,906 576 0 0 0 0 576 19,482 402 Submittal, RFI, and Change Orders 4 0 0 0 32 0 0 40 0 0 0 0 0 0 0 0 0 0 76 18,345 608 0 0 0 0 608 18,953 403 Site Visits 8 0 0 120 0 0 0 80 0 0 0 0 0 0 0 0 0 0 208 39,326 1664 1,000 2,000 3,000 3,000 4,964 44,290 Leave Blank and Protected
500 Well Construction Report 4 0 0 12 4 0 0 32 0 0 0 0 0 4 0 8 0 0 64 14,168 512 0 0 0 0 512 14,680 **** Default Task 4 0 0 12 4 0 0 32 0 0 0 0 0 4 0 8 0 0 64 14,168 512 0 0 0 0 512 14,680 Leave Blank and Protected
600 Well Summary Report 4 0 0 0 40 24 0 8 0 0 0 0 0 0 0 0 0 46 122 29,324 976 0 0 0 0 976 30,300 **** Default Task 4 0 0 0 40 24 0 8 0 0 0 0 0 0 0 0 0 46 122 29,324 976 0 0 0 0 976 30,300 Leave Blank and Protected
700 CEQA and Outreach Support 32 0 0 80 80 0 0 32 0 0 0 0 0 8 0 16 0 40 288 57,319 2,304 0 0 0 0 2,304 59,623 701 CEQA Support 16 0 0 40 40 0 0 16 0 0 0 0 0 8 0 0 0 40 160 33,077 1280 0 0 0 0 1,280 34,357 702 Outreach Support 16 0 0 40 40 0 0 16 0 0 0 0 0 0 0 16 0 0 128 24,241 1024 0 0 0 0 1,024 25,265 Leave Blank and Protected
GRAND TOTAL 184 60 10 268 336 32 8 496 24 4 16 20 8 54 6 32 16 102 1,676 374,516 13,408 1,200 2,400 3,600 3,600 17,368 391,884 Hours and Dollars are rounded to nearest whole number.

daly city margate well letter proposal 05-17-22.docx
Attachment B: Schedule

ID BC Phase and
Task
Task Name
0 Margate Well Design
1 100 Project Management
2 100 Notice to Proceed
3 101 Project Administration
4 102 Meetings
5 102 Kickoff Meeting
6 102 Progress Meeting 1
7 102 Progress Meeting 2
8 102 Progress Meeting 3
9 102 Progress Meeting 4
10 102 Community Outreach Meeting 1
11 102 Community Outreach Meeting 2
12 200 Permitting and Well Siting Study
13 201 DWSAP Completion
14 202 Permit Technical Report Completion
15 203 DDW and DWR Coordination
16 204 Develop Draft Well Siting Study
17 City Review
18 Develop Final Well Siting Study
19 300 Well Drilling Specifications
20 300 Develop Draft Specification
21 300 City Review
22 300 Develop Final Specification
23 300 Develop Cost Estimate
24 400 Well Drilling Construction Services
25 401 Bid Services
26 402/403 Construction Services
27 500 Well Construction Letter Report
28 500 Develop Draft Report
29 500 City Review
30 500 Develop Final Report
31 600 Well Summary Report
32 600 Develop Draft Report
33 600 City Review
34 600 Develop Final Report
35 700 CEQA and Outreach Support
7/11
7/15
8/26
8/26
2/24
3/10
9/9
3/24
2/10
8/26
Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr
Qtr 3, 2022 Qtr 4, 2022 Qtr 1, 2023 Qtr 2, 2023
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical
Critical Split
Progress
Manual Progress
Daly City Margate Well Design
Schedule

Project: Margate Well Design
Date: Tue 5/17/22

City Council Meeting Agenda ReportItem # _____
Meeting Date: June 27, 2022
Subject: Accept and Appropriate 4R’s Grant Funding from County of San Mateo Office of Sustainability
Recommended Action
Accept and appropriate a $5,000 grant for FY 2022/23 from the County of San Mateo Office of Sustainability for Community Container Modernization and Standardization.

Background/Discussion
The Office of Sustainability Waste Reduction Section develops, implements, and promotes programs that reduce waste and conserve natural resources throughout San Mateo County. The 4R’s Grants Program was developed to help eligible organizations, such as government agencies, to create and implement Reuse, waste Reduction, Recycling and Rot-Composting (4R’s) programs or education about these environmental issues in the County.

In FY 2019/20, the City of Daly City was awarded a $5,000 grant for City Hall Container Modernization and Standardization, and the funds were used to align the City around best practices in waste management by showcasing its robust waste collection services with new, appealing three- stream stations that contain a receptacle for organics, mixed recyclables and landfill.

In FY 2020/21, the City of Daly City was awarded a $5,000 grant for Community Container Modernization and Standardization, and the funds were used to begin upgrading outdoor community bins located at Gellert Park and Westlake Park to new three-stream stations that contain a receptacle for organics, mixed recyclables and landfill. Existing outdoor community bins only have receptacles for mixed recyclables and landfill. Standardizing outdoor community bins will reduce confusion from mismatched bins, increase proper waste management, mimic the waste streams that are available to all residents and businesses, as well as emphasize the practices that our youth have learned and performed at school. Promoting this knowledge and practices in every aspect of the public’s life (home, school, community) will create long-term sustainability that extends beyond Daly City and throughout San Mateo County.

In FY 2021/22, the City of Daly City was awarded a $5,000 grant for Community Container Modernization and Standardization, and the funds were used to expand this project to include Bayshore Heights Park and Lincoln Park.

This grant cycle, these funds will allow the City to further expand this project to place two three- stream stations that contain a receptacle for organics, mixed recyclables and landfill at Edgewood Park and one three-stream station at Doelger Art Center.

Fiscal Impact
The grant revenue from County of San Mateo will be awarded in one full installment of $5,000.

The grant will be fully expended prior to the end of Fiscal Year 2022/23.

City Council Agenda Report
Subject: Accept and Appropriate 4R’s Grant Funding from County of San Mateo Office of Sustainability
Meeting Date: June 27, 2022

Summary/Conclusion
Staff recommends that the City Council accept and appropriate a $5,000 grant for FY 2022/23 from the County of San Mateo Office of Sustainability for Community Container Modernization and Standardization.

Staff is available to provide any additional information desired by the Mayor or Councilmembers.

Respectfully submitted,
Leilani Ramos
Assistant to the City Manager

City Council Meeting Agenda ReportItem # _____
Meeting Date: June 27, 2022
Subject: Appeal of Staff Determination of Incompleteness Related to Zone Change ZC-09- 21-015237 – Amendment to King Plaza Planned Development Zoning (PD 47) Recommended Action
Determine the appeal related to Zone Change ZC-09-21-015237- Amendment King Plaza PD 47.

Background and Discussion
On May 20, 2021, the Planning Division received an application from Tammy Ho, the property owner of the King Plaza Shopping Center, to amend the Planned Development (PD) zoning of the portion of PD 47 that pertains to the shopping center. The proposed amendments included changes to the Parking Management Plan (PMP) and the frequency and time for permissible truck deliveries to the shopping center.

In November 2021, the Planning Division issued an incompleteness letter to Ms. Ho, citing several items that must be submitted prior to the Planning Division scheduling the proposed amendments for Planning Commission and City Council public hearings. Included in the letter was the requirement that the applicant amend the PMP to include the parking spaces that exist on the Classic Bowling Center property, as this property is included in the Planned Development zoning.

The letter also required that the owners of Classic Bowling Center participate in the amendment of the PMP and that the Center’s owners be a signatory to the amended PMP upon submittal to the City. While the applicant provided evidence to the Planning Division of an effort to reach out to the Classic Bowling Center’s owners, the Planning Division has not received evidence that the owners of Classic Bowling Center have authorized the proposed amendments to the PMP.

Staff recommends that the City Council determine the appeal related to Zone Change ZC-09-21- 015237- Amendment King Plaza PD47.

Respectfully submitted,
Michael Van Lonkhuysen Tatum Mothershead
Planning Manager Director of Economic and Community
Development
G:\Planning\Current Planning Projects\950 King Drive - Parking Management Plan\City Council - June 27, 2022\cc052722.mtv.doc

City Council Agenda ReportItem # _____
Meeting Date: June 27, 2022
Subject: Appropriate Funds and Award Construction Contract for the 2020-21 Serramonte Slurry Seal and Daly City Crosswalk Enhancement Project Recommended Action
Staff recommends that the City Council:
1) Approve the design documents for the 2020-21 Serramonte Slurry Seal and Daly City Crosswalk Enhancement project;
2) Affirm the CEQA determination of Categorical Exemption; 3) Accept all bids and award a construction contract for Bid Schedule A and Bid Schedule B to VSS International, Inc. of West Sacramento, California, in the amount of $2,724,120.00; 4) Authorize transfer of $693,508.00 of unexpended funds from the 2018-19 Street Resurfacing, 2019-20 Street Resurfacing, and Original Daly City/Civic Center Street Slurry Seal projects; 5) Appropriate $281,717.00 of unallocated Measure W funds to fully fund the project; and 6) Authorize the City Manager to execute all necessary contracts to complete the project.

Background
Since 1998, Daly City Public Works has undertaken a comprehensive street pavement preventative maintenance program. The “cornerstone” of this program is an annual Street Slurry Seal Project as the single most cost-effective means to preserve a pavement’s condition and thereby reduce long term pavement operations and maintenance cost. Street slurry sealing replaces fine aggregate stripped from the pavement surface, reduces water penetration into the roadway base and thereby reduces base failures and the resultant damage that is more costly to repair. Streets selected to be surface sealed are based on several factors including the City’s Seven-Year Master Plan, the City’s computer-based pavement management system recommendations, visual observation of the streets by Public Works staff and other upcoming or associated work such as utility repairs and bike lane installations.

The construction bid documents include slurry sealing approximately 13.6 miles of City streets in the Serramonte area, as shown on the attached 2020-21 Serramonte Slurry Seal Project Location Map.

In October 2020, the City Council accepted and appropriated Transportation for Clean Air (TFCA) County Program Manager Funds in the amount of $180,000 for the Daly City Crosswalk Enhancement Project. The TFCA funds are generated by fees levied on motor vehicles by the Bay Area Air Quality Management District (BAAQMD) and are used to implement projects with the goal of reducing air pollution from motor vehicles.

The Daly City Crosswalk Enhancement Project will install high visibility crosswalks along four major corridors: Junipero Serra Boulevard, Callan Boulevard, Gellert Boulevard and King Drive. These corridors are part of the City’s Vision Zero High Injury Network, where a high concentration of fatalities or serious injuries for pedestrians, bicyclists and motorists occurred. The project aims to increase pedestrian visibility

Appropriate Funds and Award of Construction Contract
for the 2020-21 Serramonte Slurry Seal and Daly City Crosswalk Enhancement Project Meeting Date: June 27, 2022

and create more livable and safer, pedestrian-friendly corridors for residents going to any of the activity centers along the corridors. High visibility crosswalks are identified as tools in both the City’s Vision Zero Action Plan and Pedestrian and Bicycle Master plan to help increase the visibility of pedestrians at crosswalks.

Discussion
The construction bid documents were prepared in-house by the Engineering Staff with the assistance of Engineering Interns. The project was advertised on May 15, 2022, and three (3) bids were received on June 9, 2022 with total bids ranging from $2,724,120.00 to $3,295,262.76. The bids and the Engineer’s Estimate are summarized as follows:

Bidder
Bid Schedule
A – 2020-21
Serramonte
Slurry Seal
Bid Schedule
B – Daly City
Crosswalk
Enhancement
Total Sum of
Bid Schedule A
and Bid
Schedule B
Comments

1. VSS International, Inc. $2,360,110.28 $364,009.72 $2,724,120.00 Responsive Bid

2. American Asphalt Repair &
Resurfacing, Co., Inc. $2,714,916.10 $316,049.00 $3,030,965.10 Responsive Bid

3. Pavement Coatings Co. $2,887,027.56 $408,235.20 $3,295,262.76 Responsive Bid
Engineer’s Estimate $2,296,752.00 $130,554.00 $2,427,306.00 Determination of lowest responsible bidder was based on the lowest combined total of Bid Schedule A and Bid Schedule B. VSS International, Inc. of West Sacramento, California, has been in business since 1974.

This bidder holds the required Class A contractor’s license, which is current and in good standing. The contractor’s references for work performed for other public agencies are acceptable including the City of Elk Grove, the Town of Apple Valley, and the County of Alameda. The contractor also successfully completed the Daly City’s 2019-20 Crocker/Hillside, Junipero Serra Boulevard and San Pedro Road Slurry Seal project in 2020 and the 2019-20 Original Daly City/Civic Center Slurry Seal in 2021.

The low bid for this project is 12.2% higher than the Engineer’s estimated cost. In the Bay Area’s current construction industry market, increased cost for skilled labor and raw materials has affected the bid prices of qualified contractors.

If Bid Schedule A and Bid Schedule B is awarded as recommended, construction is anticipated to commence in July 2022 and be completed in October 2022.

The full set of plans and specifications are available at the City Clerk’s office for review. Striping changes are included in the design to incorporate Vision Zero strategies on the City’s High Injury Network within the project area. These changes include adjusting the location of limit line to behind curb ramps, adjusting lane lines for better alignment, installing high-visibility crosswalks and bike buffers along major corridors, and adding green bike sharrows at select locations. Northbound Callan Boulevard between Hickey Boulevard and Wembley Drive will feature a new separated bikeway with adjacent on-street parallel parking.

Appropriate Funds and Award of Construction Contract
for the 2020-21 Serramonte Slurry Seal and Daly City Crosswalk Enhancement Project Meeting Date: June 27, 2022

Fiscal Impact
The total estimated construction cost for the 2020-21 Serramonte Slurry Seal and Daly City Crosswalk Enhancement project is $3,269,000.00, which includes the $2,724,120.00 construction contract and an additional $544,880.00 (20%) for the construction contingency, inspection and contract administration cost. $2,293,775.00 is available in Transportation Fund CIP project accounts 17-312-619 – 2020-21 Serramonte Slurry Seal, 17-312-502 – Daly City Crosswalk Enhancement, and 17-312-916 – Vision Zero Improvements. An additional $975,225.00 is needed above the previously allocated funds to fully fund the 2020-21 Serramonte Slurry Seal and Daly City Crosswalk Enhancement project.

This action will transfer unexpended funds in the amount of $693,508.00 from Transportation Fund CIP project accounts 17-312-611 – 2018-19 Street Resurfacing, 17-312-612 – 2019-20 Street Resurfacing, and 17-312-649 – Original Daly City/Civic Center Street Slurry Seal.

This action will also appropriate $281,717.00 of unallocated Measure W funds to fully fund the project.

Summary/Conclusion
Staff recommends that the City Council:
1) Approve the design documents for the 2020-21 Serramonte Slurry Seal and Daly City Crosswalk Enhancement project;
2) Affirm the CEQA determination of Categorical Exemption; 3) Accept all bids and award a construction contract for Bid Schedule A and Bid Schedule B to VSS International, Inc. of West Sacramento, California, in the amount of $2,724,120.00; 4) Authorize transfer of $693,508.00 of unexpended funds from the 2018-19 Street Resurfacing, 2019-20 Street Resurfacing, and Original Daly City/Civic Center Street Slurry Seal projects; 5) Appropriate $281,717.00 of unallocated Measure W funds to fully fund the project; and 6) Authorize the City Manager to execute all necessary contracts to complete the project.

Staff is available to provide any additional information desired by the Mayor or Councilmembers.

Respectfully submitted,
Alexander Yuen Richard Chiu, Jr.

Civil Engineer II Director of Public Works
Attachments:

1. 2020-21 Serramonte Slurry Seal Project Location Map

2. Daly City Crosswalk Enhancements Project Location Map

3. Full set of plans and specifications available at the City Clerk’s Office

2020-21 SERRAMONTESLURRY SEAL

SAN MATEO COUNTY, CALIFORNIA

DALY CITY CROSSWALK ENHANCEMENTSAN MATEO COUNTY, CALIFORNIA