AVAILABILITY OF PUBLIC RECORDS:
All public record to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the City Clerk’s Office, City Hall located at 333 90 th Street, Daly City, CA during normal business hours, at the same time that the public records are distributed or made available to the legislative body.
CITY OF DALY CITY
Special Meeting - CITY COUNCIL
AGENDA
Tuesday, December 13, 2022 - 7:00 PM
To attend in person:
City Hall Council Chambers – 2nd Floor
City Hall, 333 – 90th Street
Daly City, CA 94015
To attend virtually via Zoom:
https://bit.ly/dalycitydec13
To watch the live telecast:
Comcast Channel 27, https://www.youtube.com/DalyCityVideoMeetings, or https://www.dalycity.org/agendas Public Participation:
There are three ways to submit public comment: (1) send written comments by 4:00 pm on meeting day, (2) attend the meeting in person, and (3) join to speak at the meeting via Zoom.
1. To submit a comment in writing, please email [email protected] and write “Public Comment” in the subject line. In the body of the email, include the item number and/or title of the item as well as your comments. All comments received by 4:00 pm will be emailed to the City Council members prior to the meeting. Those comments received after 4:00 pm will be added to the record and shared with the City Council members following the public meeting. Comments are not read aloud into the record.
2. To speak at the meeting in person, please complete a Speaker Card located at the entrance to the Council Chambers and submit to a Staff Member as early in the meeting as possible.
3. To speak at the meeting via Zoom, join at https://bit.ly/dalycitydec13. Zoom will require an email address and name. The name entered will be visible online and will be used to notify you that it is your turn to speak. You may also join by visiting https://zoom.us/join. Enter meeting ID: 898 8321 9372, then enter email address and name. The meeting may also be accessed via telephone by dialing +1 669 900 6833 (Local). International numbers available: https://us02web.zoom.us/u/kAibLOyym. Enter the meeting ID 898 8321 9372, then press #.
When you would like to speak on an item during the public comment portion of the meeting, you will need to use the “raise hand” feature in Zoom. Public comment is limited to two (2) minutes maximum, and speakers may only comment once per item. You must familiarize yourself with Zoom prior to joining the meeting. The City will not be providing technical support.
If you do not wish to speak, the City requests that you watch the livestream of the meeting on the City’s YouTube Channel at https://www.youtube.com/DalyCityVideoMeetings, the City’s agenda website at https://www.dalycity.org/agendas or on local Channel 27 (Comcast).
Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting should call the office of the City Clerk at 991-8078 as soon as possible.
Agenda – City Council
Tuesday, December 13, 2022
CALL TO ORDER:
PLEDGE TO THE FLAG:
ROLL CALL:
APPROVAL OF MINUTES:
1. Regular Meeting of November 28, 2022
APPROVAL OF AGENDA:
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
NOTE: Speakers are limited to two minutes, unless modified by the Mayor. The Council cannot take action on any matter raised under this item.
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine and may be approved by one roll call vote of the City Council. There shall be no separate discussion of the matters on the Consent Agenda unless requested by a member of the City Council. If discussion is required, that item will be removed from the Consent Agenda and will be considered separately at the end of the Agenda.
Resolutions:
2. Amendment to the Professional Services Agreement with WRECO for Permit Technician and Project Management Services
3. Authorize the Interim City Manager to Execute a Professional Services Agreement for the St. Francis Water Main Replacement Project
4. Acceptance of Public Access Easement from the BP3-SF7 2001 JS OWNER, LLC for the Public Access Easement at 2001 Junipero Serra Boulevard
5. Resolution Adopting Salary Schedule and Benefits for City Clerk and City Treasurer
END OF CONSENT AGENDA
Agenda – City Council
Tuesday, December 13, 2022
PUBLIC HEARINGS:
6. Public Hearing - Amend City Wide Fee Schedule for the Annual Fire Inspection Fee STAFF: Tim Nevin
RECOMMENDATION: Open/Close Hearing
Adopt Ordinance by Roll Call Vote
7. Public Hearing on Community Development and Housing Needs STAFF: Lenelle Suliguin
RECOMMENDATION: Open/Close Hearing
Adopt Resolution by Roll Call Vote
COMMUNICATIONS:
8. Authorize Agreement with Sacred Heart Cathedral Preparatory for the improvements and use at Marchbank Park
STAFF: Tom Piccolotti
RECOMMENDATION: Adopt Resolution by Roll Call Vote
AWARD OF BIDS/CONTRACTS:
9. Award Construction Contract for the Community Development Block Grant (CDBG) ADA/Sidewalk Improvements Project
STAFF: Roland Yip
RECOMMENDATION: Adopt Resolution by Roll Call Vote
APPOINTMENTS: Board/Commission Membership Committee Appointments
REPORTS:
10. Council Committee
11. City Council
12. Staff
ADJOURNMENT:
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
NOVEMBER 28, 2022
--------------------------------
Note on Public Comments: For this meeting, members of the Council and the public had the option of attending in person or attending virtually via Zoom, and/or submit public comments via email to the City Clerk’s Office prior to the public meeting. Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting were instructed to call the office of the City Clerk at 991- 8078 prior to the meeting.
Visit https://www.youtube.com/c/DalyCityVideoMeetings to view videos of the City Council meetings
The meeting was called to order by Mayor Daus-Magbual at 7:06 P.M.
ROLL CALL: Councilmembers Present:
Roderick Daus-Magbual, Mayor
Raymond A. Buenaventura, Vice Mayor
Pamela DiGiovanni
Juslyn C. Manalo
Glenn R. Sylvester
Staff Present:
Tom Piccolotti, Interim City Manager
Rose L. Zimmerman, City Attorney
K. Annette Hipona, City Clerk
PRESENTATIONS:
Daly City Public Library Associates (DCPLA) Grant to the Daly City Public Library (DCPLA Board President Trisha deVera and Executive Director Victoria Magbilang)
Update from the Pilipino Bayanihan Resource Center (PBRC) (PBRC Chairman of the Board Perla Ibarrientos)
Catalytic Converter and Retail Theft Enforcement and Prevention Efforts (Daly City Acting Chief of Police Cameron Christensen)
APPROVAL OF MINUTES:
Regular Meeting of November 14, 2022
It was moved by Councilmember DiGiovanni, seconded by Councilmember Sylvester and carried to approve the minutes of November 14, 2022.
APPROVAL OF AGENDA:
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried to approve the agenda.
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
Grace David stated having voted for each of the current Councilmembers and requested the Council to make an equitable decision by giving Councilmember DiGiovanni the chance to serve as the next Mayor.
Grace expressed support for placing cameras in public spaces to prevent crime and theft and requested that cannabis retail stores are located beyond one block of schools.
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
NOVEMBER 28, 2022
2 Dante Abadam and Rudy Bautista expressed support for Councilmember DiGiovanni and requested the Council to give her the opportunity to become the next mayor of Daly City to share her vision and ideas.
Call-In User 1, John Daly, requested the resignations of City staff, Councilmembers, and County Supervisor. John suggested applying for CCW’s and denounced the lack of an invitation for the community to a Veteran’s Day event. John asked the Council to leave their seats.
Call-In User 2 translated for Marianne Martinez and stated citizens should have body cams and CCW’s as there is a lack of trust in the community, referring to the shooting of Roger Allen. Caller asked for the Police Department to hold public meetings and denounced the construction of more housing in the City, racist comments, and false police reports.
CONSENT AGENDA:
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried to approve the consent agenda, with the exception of item #5, which was removed for discussion.
Resolutions:
Amend Traffic Regulations to: (1) Remove 800 -ft. Commercial Vehicle Parking Zone on the East Side of Bayshore Boulevard North of Geneva Avenue; (2) Prohibit Eastbound U-turns at San Pedro Road/Washington Street ; (3) Install Yield Sign on the South Approach of Hanover Street/Wellington Avenue ; (4) Install 35-ft No Parking (Red) Zone North of the Exit Driveway at 995 E. Market Street and (5) Install 20-ft No Parking (Red) Parking Zone South of the Exit Driveway at 995 E. Market St.
Director of Public Works Richard Chiu provided the staff report and addressed questions regarding who the Traffic Safety Committee consists of and the type of safety requests they oversee.
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried by voice vote to adopt the following resolution:
Resolution 22-217, Establishing Traffic Regulations
Accept and Appropriate a $9,700 Grant from the Daly City Public Library Associates
Resolution 22- 218, Accepting And Appropriating Grant From The Daly City Public Library Associates
Resolution Adopting Salary Schedule and Benefits for Miscellaneous/Unrepresented Employees
Resolutions 22-219, Adopting Salary Schedule/Benefits For Miscellaneous/Unrepresented Employees Effective September 1, 2022
Resolution Adopting Salary Schedule and Benefits for Executive Management Employees
Resolution 22- 220, Adopting Salary Schedule/ Benefits For Executive Management Employees Effective October 2022
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
NOVEMBER 28, 2022
3 Appropriate Funds and Authorize the Interim City Manager to Execute a Professional Services Agreement with BKF Engineers for the City of Daly City Storm Drain Master Plan
Resolution 22- 221, Authorizing Execution Of Professional Services Agreement With BKF Engineers For The City Of Daly City Storm Drain Master Plan
Approval of an Amended and Restated Joint Exercise of Powers Agreement for the Daly City Joint Powers Financing Authority
Resolution 22-222, Authorizing The Execution Of An Amended And Restated Joint Exercise Of Powers Agreement For The Daly City Joint Powers Financing Authority
Resolution Amending Resolution No. 19-198 Related to the City's Intent to Reimburse Expenditures From the Proceeds of Clean Water State Resolving Fund Financings From the State Water Resources Board
Resolution 22-223, Amending Resolution No. 19-198 Related To The City’s Intent To Reimburse Expenditures From The Proceeds Of Clean Water State Resolving Fund Financings From The State Water Resources Board
Setting Time and Place of Public Hearing – Amendment to the City-Wide Fee Schedule (12/13/2022)
Resolution 22-224, Setting Time And Place Of Hearing Re: Proposed Amendment To The City- Wide Fee Schedule (Hearing Date: December 13, 2022, Time: 7:00 P.M.)
END OF CONSENT AGENDA
COMMUNICATIONS:
Request for Reconsideration of Special Assessment Lien at 499 Santa Barbara Avenue
City Attorney Rose Zimmerman requested tabling the item due to recent developments in the case.
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried by voice vote to table the item.
Request for Reconsideration of Zone Change ZC -09-21-015237 — Amendment to PD 47 Planned Development Standards and Approval of Parking Management Plan for King Plaza Shopping Center (950 – 980 King Drive)
Planning Manager Michael Van Lonkhuysen presented DBP and Classic Bowl’s request for reconsideration of the approval by City Council to amend the text of Planned Development Zone 47 and the resolution to approve a parking management plan for the King Plaza Center. Staff addressed questions regarding the proper procedures for reconsideration of an item, and regarding City staff ’s and Walker Consultants’ roles in developing the plan.
Janet Fogarty, Attorney for King Plaza Center, asked the Council not to reconsider the item and referred to the previous meeting where Council held a public hearing, heard public comment from all sides,
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
NOVEMBER 28, 2022
4 and took action on the item. Janet stated the Walker Consulting report and the owner’s parking management plan were reviewed by Planning staff, and the Ho fa mily (King Plaza ’s owners) agreed with staff’s amendments to the plan, which was then presented to Council. Janet reported more than half the spaces in the lot will have unlimited time parking to demonstrate how the King Plaza owners are being good neighbors to Classic Bowl.
Mark Hudak , Attorney for DBP , requested reconsideration of the approval of the parking management plan claiming that the Council were led to believe the proposed plan was developed in coordination with and in consultation with parking consultants Walker C onsulting when that was not the case. Mark questioned who was responsible for the plan and voiced concern with shopping employees taking up all the untimed spaces. Mark supported timed spaces for the parking plan to work and requested a neutral parking consultant be hired by DBP and King Plaza to look at the parking plan.
Matt DeVincenzi, Classic Bowl Manager, expressed concern with the proposed employee lot and the lack of space to maneuver, due to trucks unloading. Matt was also concerned with towing creating more congestion within the lot if timed parking is enforced. Matt and Mark addressed questions regarding Walker Consultants’ role in the parking plan, on the redlined parking plan by DBP, and concerns on enforcement.
Tammy Ho, Owner of King Plaza Center, claimed 95% ownership of the site’s land and wanted to ensure the tenants have enough parking spaces for their businesses and customers. Tammy thanked the Council for approving the proposed parking management plan at the previous Council meeting and urged them not to reconsider this matter.
The following speakers were opposed to DBP/Classic Bowl’s request for reconsideration and urged the Council to stand by their decision from the previous meeting. Individuals stated there were no new factors being presented by DBP to justify a reconsideration. Speakers supported Tammy’s parking management plan, commended it as fair for all the businesses in King Plaza, and stressed its critical role in creating turnover on the lot. Individuals referred to all the time and effort already spent at the November 14 th public hearing and asked the Council to uphold their vote.
Dorie Paniza, PBRC James Barret, Manila Market
Onyi Hui Hua Zhen Huang
Justin Cheong Sunny Kong
Gaber Shalaby Brian Chen
Steven Suen Tony Spitaleni
Stephen Wong, King Plaza tenant Joji Mercado, King Plaza tenant Omar Guzman Connie Chan
Rich Bonomi Ken Wong
Merlin Edwards Peter Quach, Manila Market
Ernest Tse Grace David
Ted Saideh, King Plaza tenant Nancy F.
Kris Fernandes Frank Gao
Peter W. Jimmy L.
Cathy Wang Zijun Huang
Paula Dee Ms. M.
Renee C. Wilson
Call-In User 4, John Daly, asked that the owners of King Plaza and Classic Bowl are given more time to speak. John stated that the Council have not addressed the parking issues at King Plaza over the
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
NOVEMBER 28, 2022
5 years and have not responded to the community and stated Classic Bowl moving out would be a loss.
The Council deliberated the information they received and clarified information with Janet Fogarty and Mark Hudak. There was no motion to reconsider the item.
RESOLUTIONS:
Approve Lake Merced Quick -Build Design Within Daly City and Authorize Construction of the Project Within Daly City
Senior Civil Engineer Shirley Chan provided the staff report and staff recommendations and addressed questions on the time frame for the construction and whether it covers the gun range.
Call-In User 7, John Daly, voiced opposition to the project due to heavy traffic and accidents in the subject area and asked to reject the item.
It was moved by Councilmember DiGiovanni, seconded by Councilmember Sylvester, and carried by unanimous roll call vote to adopt the following resolution:
Resolution 22- 225, Approving Lake Merced Quick- Build Design Within Daly City And Authorizing Construction Of The Project Within Daly City
ORDINANCES
Second Reading, Ordinance No. 1461, Repealing and Replacing Chapters in Title 15 of the Municipal Code and Adopting Local Amendments To The Uniform Building And Fire Codes
It was moved by Councilmember Sylvester, seconded by Councilmember DiGiovanni and carried by unanimous roll call vote to adopt the following ordinance:
Ordinance 146 1, Repealing And Replacing Chapters 15.00, 15.08, 15.10, 15.14, 15.16, 15.20,
15.22, 15.24, 15.32, 15.60, & 15.65 Addition Of Chapter 15.12, Amendments To Chapter 15.64 Of Title 15 Of The Daly City Municipal Code
Second Reading, Ordinance No. 1462, Amending the Daly City Zoning Map by Amending Ordinance No. 1316 Re: Planned Development Standards for PD-47
It was moved by Council member Manalo, seconded by Councilmember DiGiovanni and carried by the following roll call vote to adopt the ordinance:
Ayes: Buenaventura, DiGiovanni, Manalo, Sylvester
Noes: None
Abstained: Daus-Magbual
Ordinance 1462, Amending The Daly City Zoning Map By Amending Ordinance No. 1255 Re: Planned Development Standards For PD-47 (King Plaza Shopping Center)
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
NOVEMBER 28, 2022
6 Second Reading, Ordinance No. 1463, Amending Chapter 2.04 of the Daly City Municipal Code Re:
Salaries of City Councilmembers
Call-In User 6 voiced opposition to the item and questioned whether the Council deserved the salary increase. The caller referred to the community being neglected for many years and caller wished to recall the Council.
It was moved by Mayor Daus -Magbual, seconded by Council member Manalo and carried by unanimous roll call vote to adopt the following ordinance:
Ordinance 1463, Amending Chapter 2.04 Of The Daly City Municipal Code Re: Salaries Of City Councilmembers
REPORTS:
Staff - City of Daly City's City Vehicle Use Policy
Interim City Manager Tom Piccolotti provided the staff report on the City’s existing policy on personal use of City vehicles and requested to update and/or clarify the policy through the City Manager’s Office or through a Council subcommittee; the updated policy would subsequently be presented to the Council. Mr. Piccolotti addressed questions on what the existing policy allows, what constitutes personal purposes vs. City business, whether usage stats are logged, limitations on use, the number of City vehicles in the pool, check-out procedures, and enforcement of violations.
Mayor Daus-Magbual provided direction to create an ad hoc subcommittee to study the City’s City Vehicle Use Policy.
ADJOURNMENT:
Mayor Daus-Magbual adjourned the meeting at 11:31 PM in memory of Vernon Nabor and Victoria Baretto.
Approved as submitted, this 13th
City Clerk
day of December , 2022.
Mayor
City Council Agenda ReportItem # _____
Meeting Date: December 13, 2022
Subject: Amendment to the Professional Services Agreement with WRECO for Permit Technician and Project Management Services
Recommended Action
Staff recommends the City Council approve and authorize the interim City Manager to execute Amendment No. 4 to the professional services agreement with WRECO of Oakland, California, to provide permit technician and project management services in the amount of $223,680.00, for a total contract amount of $491,896.38.
Background
On September 17, 2021, an agreement was executed with WRECO to provide staff augmentation for permit technician services in an amount not to exceed $39,835.13. The permit technician provided work to review and process of permit applications for building, utility, sewer, water, and encroachment permits while recruitment for the Engineering Technician position was underway.
Two agreement amendments were executed to increase the contract by $35,097.25 and $35,844.00.
On July 11, 2022, City Council approved Amendment No. 3 for a part time permit technician and project manager for approximately 6 months. The permit technician continued with the tasks under the original agreement. The project manager performed contract administration, public bidding and consultant procurement, design support and preparation of bidding documents, and construction management on the Capital Improvement Program projects. The then-existing contract of $110,776.38 increased by $157,440 to the current contract amount of $268,216.38.
Discussion
The Public Works Engineering Division currently still has a vacancy with the Engineering Technician position. The recruitment process is still underway.
The proposed $223,680.00 Amendment No. 4 includes budget for a full time permit technician and part time project manager for approximately 6 months. The permit technician will continue with the tasks currently performed under the agreement, and will also provide design and construction support on the Capital Improvement Program (CIP) projects. The project manager will perform contract administration, public bidding and consultant procurement, design support and preparation of bidding documents, and construction management on the CIP projects. If approved, the existing contract of $268,216.38 would increase by $223,680.00 to a total contract amount of $491,896.38.
Fiscal Impact
The total estimated cost for Amendment No. 4 with WRECO provides for a total not-to-exceed amount of $223,680.00. Adequate funding for the consultant services is available for the permit technician position by utilizing $67,968.00 of salary savings from the vacant Engineering Technician position and within the respective CIP projects, in the amount of $155,712.00.
Therefore, no additional funds are required.
Amendment to the Professional Services Agreement with WRECO for Permit Technician and Project Management Services
Meeting Date: December 13, 2022
Summary/Conclusion
Staff recommends the City Council approve and authorize the interim City Manager to execute Amendment No. 4 to the professional services agreement with WRECO of Oakland, California, to provide permit technician and project management services in the amount of $223,680.00, for a total contract amount of $491,896.38.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Roland Yip Richard Chiu Jr.
Senior Civil Engineer Director of Public Works
Attachment:
1. WRECO Agreement Amendment #4.
Agreement Amendment No. 4 Page 1
Staff Augmentation For Permit Technician Services RWY:vy And Project Management Services
AGREEMENT AMENDMENT NO. 4 Pages 1-3
DATE: December 1, 2022
OWNER: City of Daly City
Richard Chiu, Jr., PW Director
333 – 90th Street, Daly City, CA 94015
(650) 991-8163
CONSULTANT: WRECO
1000 Broadway, Suite 475
Oakland, CA 94607
I. DESCRIPTION OF AGREEMENT AMENDMENT
A. Consultant shall extend the staff augmentation for permit technician services full time for an additional 6 months, and for a project manager (PM) part time for 6 months. The staff augmentation for permit technician and PM services shall be on a time and materials basis in accordance with the attached proposal. $223,680.00
TOTAL $223,680.00
SUMMARY OF FUNDS TO BE CHARGED: 01-312-311-4220 $67,968.00 17-312-620-4534 $45,312.00
17-314-601-4536 $36,800.00
17-312-918-4534 $32,200.00
17-312-921-4534 $9,200.00
87-920-548-4534 $9,200.00
31-313-913-4534 $23,000.00
CITY OF DALY CITY
STAFF AUGMENTATION FOR PERMIT TECHNICIAN
SERVICES
Agreement Amendment No. 4 Page 2
Staff Augmentation For Permit Technician Services RWY:vy And Project Management Services
II. CONDITIONS OF AGREEMENT AMENDMENT
It is u nderstood and agreed that this Agreement Amendm ent is pursuant to and in accordance with all relevant provisions, conditions and requirements contained in the fully executed agreement September 17, 2021.
The Consultant is responsible for reaching settlements with all subcon sultants, suppliers, and ve ndors whose work, materials or services were associated with this Agreement Amendment, including all claims arising out of this Agreement Amendment and holds the City of Da ly C ity harmless from any and all claim s and defense costs relating to such entities.
III. ADDITIONAL CONDITIONS OF AGREEMENT AMENDMENT
Agreement Section 4 – Term shall be extended to March 13, 2024.
IV. COST ANALYSIS
Original Agreement Total: $39,835.13
Agreement Amendment No. 1: $35,097.25
Agreement Amendment No. 2: $35, 844.00
Agreement Amendment No. 3: $157,440.00
Agreement Amendment No. 4: $223,680.00
Revised Current Agreement Total: $491,896.38
All Agreement Amendments as
Percentage of Original Agreement Total: 1235%
Agreement Amendment No. 4 Page 3
Staff Augmentation For Permit Technician Services RWY:vy And Project Management Services
ACCEPTED:
CONSULTANT:
WRECO
BY: _____________________________
Han-Bin Liang
Vice President
DATE:_______________________
ACCEPTED:
OWNER:
City of Daly City
BY: _____________________________
Roland Yip
Senior Civil Engineer
DATE: __________________________
BY: _____________________________
Kevin Fehr
City Engineer
DATE: __________________________
BY: _____________________________
Richard Chiu, Jr.
Public Works Director
DATE: __________________________
BY: _____________________________
Thomas J Piccolotti
Interim City Manager
DATE: __________________________
12/1/2022
1000 Broadway, Suite 475
Oakland, CA 94607
(510) 285-1150
www.wreco.com
| Civil Engineering | Environmental Compliance | Geotechnical Engineering | Water Resources |
December 1, 2022
Mr. Roland Yip, PE, QSP/D
Senior Civil Engineer
City of Daly City
333 90th Street
Daly City, CA 94015
Subject: Request for Staff Augmentation for Permit Technician Services – Amendment #4
Dear Mr. Yip,
It is our pleasure to submit our proposal for an extension, Amendment #4, to the Staff Augmentation for Permit Technician Services Project (Project) for the City of Daly City (City).
For this purpose, we will again be proposing Mr. Ot is Chan, PE (#44669) who has more than 35 years of public agencies experience and has been the primary staff augmentation for this contract. His new rol e will be to manage CIP projects for the City.
In addition, we are proposing Austin Miller to prov ide permit technician services needed to complete tasks for the City.
WRECO understands the standards and requirements of the City and will work as an extension of the City’s staff, requiring minimal guidance. Both roles will be on a time and materials basis.
If you have any questions, please contact our proposed Project Manager:
Mr. Andrew Sekioka, PE (#61122)
(510) 285-1123 | andrew [email protected]
Sincerely,
WRECO
Dr. Han-Bin Liang, PE (#48404), QSD/P
Vice President |
(925) 395-9530 | [email protected]
Enclosures:
• Fee Proposal
Staff Name Chan, Otis Miller, Austin
Project Role
Senior Civil
Engineer II Staff Civil EIT I
Billing Rate $230.00 $118.00
TASKS 0.0%
Task 1 - Staff Augmentation 480.00 960.00 0.00 0.00 $0 $223,680 Subtotal Hours 480.00 960.00
Subtotal Dollars $110,400.00 $113,280.00 $0.00 $0.00 $0.00 $223,680 Total Task 1 $223,680
Total Hours 480.00 960.00 1,464
Total Billing Amount $110,400.00 $113,280.00 $0.00 $0.00 $0.00 $223,680 $223,680
City of Daly City
Staff Augmentation for Permit Technician Services
Estimated Project Fee
HDR Expenses Subconsultants Total
HDR Labor
Escalation
City Council Agenda ReportItem # _____
Meeting Date: December 13, 2022
Subject: Authorize the Interim City Manager to Execute a Professional Services Agreement for the St. Francis Water Main Replacement Project Recommended Action
Staff recommends that the City Council authorize the Interim City Manager to execute an agreement and any amendments, in an amount not to exceed $114,500, for professional services with CSG Consultants Inc., of Foster City, California, to provide engineering design services for the St. Francis Water Main Replacement Project.
Background
The St. Francis Water Main Replacement Project includes the replacement of approximately 1,150 feet of existing 6-inch and 2-inch water mains with new 8-inch lines. The project limits are along the 600 block of St. Francis Boulevard between Clarinada Avenue and Belhaven Avenue. The installation of the new water lines will address fire flow and aging infrastructure issues in the project area.
Discussion
Staff released a Request for Proposals (RFP) for design services on July 25, 2022 to 20 firms from the City’s 2021 General Engineering short list with expertise in water main replacement design.
Five firms submitted proposals by the due date on September 7, 2022. A panel consisting of staff from the Public Works and Water and Wastewater departments evaluated the proposals on their technical merits. The panel determined CSG has the experience and qualifications that most closely met the needs of the project.
The scope of work with CSG under this professional services agreement includes the following:
Geotechnical services including field exploration, laboratory testing, engineering analyses, and report preparation;
Utility field verification (potholing) and utility conflict resolution; Topographic survey of the immediate surroundings, identifying structures, utilities, and any prominent features that will affect the replacement of the water mains; Coordinate with utility agencies to help avoid potential construction delays and unnecessary disruptions to public services;
Develop design plans, specifications, and construction cost estimates (PS&E); and Bid and construction support.
Fiscal Impact
The professional services agreement provides a not-to-exceed fee of $103,760. This amount includes geotechnical services, utility field verification, topographic survey, and design services.
An additional $10,740 (10%) is needed for contingency which brings the total contract cost to a maximum not to exceed amount of $114,500.
Authorizing Professional Services Agreement for the
St. Francis Water Main Replacement Project
Meeting Date: December 13, 2022
Sufficient funds are available in the FY 2021-22 Water Fund – 600 Block St Francis projects account 41-385-747 for this professional services contract.
Summary/Conclusion
Staff recommends that the City Council authorize the Interim City Manager to execute an agreement and any amendments, in an amount not to exceed $114,500, for professional services with CSG Consultants Inc., of Foster City, California, to provide engineering design services for the St. Francis Water Main Replacement Project.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Mike Burnfield Richard Chiu Jr.
Engineer 1 Director of Public Works
Attachments:
1. Project Location Map
2. CSG Consultants Professional Services Agreement
-1-
Revised 02/25/22
G:\Projects\Water\St Francis Water Main Replacement\Design\15-Design Consultant\03-Agreement\CSG-Agreement St Francis Water.doc
AGREEMENT WITH CSG CONSULTANTS
FOR DESIGN PROFESSIONAL SERVICES
FOR
City of Daly City
This Agreement, made and entered into this ____ day of __________, 2022 (the “Effective Date”) by and between the CITY OF DALY CITY , a municipal corporation existing under the laws of the State of California (”CITY"), and CSG C onsultants, a California S-Corporation ("CONSULTANT"):
CSG Consultants
550 Pilgrim Drive
Foster City, CA 94404
R E C I T A L S :
A. CITY desires certain construction document serv ices hereinafter described as the design services for the St. Francis Water Main Replacement Project.
B. CITY desires to engage CONSULTANT to provide th ese consulting services by reason of its qualifications and experience for per forming such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibit A to this Agreement, the proposal from C SG Consultants dated October 19, 2022, attached and incorporated by reference.
SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsible for the professiona l quality, technical accuracy and coordination of all work furnished by CONSULTANT un der this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its work.
CONSULTANT represents that it is qualified to furni sh the services described under this Agreement.
CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.
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G:\Projects\Water\St Francis Water Main Replacement\Design\15-Design Consultant\03-Agreement\CSG-Agreement St Francis Water.doc SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.
CITY shall examine documents submitted by CONSULTAN T and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT'S work.
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on the Effective Date and be completed within two (2) years.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services ren dered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT, on a time and materials basis, pursuant to rates stated in Exhibit A to this Agreement attached and incorporated by reference. In no event shall CONSU LTANT’s total compensation under this Agreement exceed one hundred three thousand seven hundred sixty dollars ($103,760).
SECTION 6 – TERMINATION
Without limitation to such rights or remedies as CI TY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspe nd work on the Project for any reason, upon ten (10) days' written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.
Upon termination and upon CITY'S payment of the amo unt required to be paid, documents become the property of CITY, and CONSULTANT shall t ransfer them to CITY upon request without additional compensation.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONSULTANT in the perform ance of this Agreement, although instruments of professional service, are and shall be the property of CITY, whether the project for which they are made is executed or not.
SECTION 8 - INDEPENDENT CONTRACTOR
It is understood that Consultant, in the performanc e of the work and services agreed to be performed, shall act as and be an independent contr actor and shall not act as an agent or employee of the City. Consultant shall obtain no r ights to retirement benefits or other benefits which accrue to City's employees, and Consultant he reby expressly waives any claim it may have to any such rights.
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G:\Projects\Water\St Francis Water Main Replacement\Design\15-Design Consultant\03-Agreement\CSG-Agreement St Francis Water.doc SECTION 9 - CONFIDENTIALITY
All reports and documents prepared by CONSULTANT in connection with the performance of this Agreement are confidential until released by C ITY to the public. CONSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consent of CITY before any such release.
SECTION 10 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no inter est, and shall not acquire any interest, direct or indirect, financial or otherwise, which w ould conflict in any manner or degree with the performance of the services under this Agreement.
SECTION 11 – USE OF SUBCONSULTANTS
CONSULTANT shall not subcontract any services to be performed by it under this Agreement without the prior written approval of the CITY, exc ept for service firms engaged in drawing, reproduction, typing, and printing. CONSULTANT sha ll be solely responsible for reimbursing any subconsultants and the CITY shall have no obligation to them.
SECTION 12 - CONSULTANT'S STATUS
It is expressly agreed that in the performance of t he professional services required under this Agreement, CONSULTANT shall at all times be conside red an independent CONSULTANT as defined in Labor Code Section 3353, under control o f the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.
SECTION 13 – SB 1383 COMPLIANCE
To the extent applicable, CONSULTANT shall comply w ith the requirements set forth in SB 1383 and Public Contracts Code Section 22150 for th e procurement of recycled paper products.
To the extent that the fitness and quality are equa l, CONSULTANT shall purchase recycled products, as defined in Public Contracts Code Secti on 12200 instead of nonrecycled products.
Upon completion of the term of this Contract, CONSULTANT shall provide records to the CITY demonstrating compliance with this section, includi ng copies of all invoices, receipts, or other proofs of purchase that detail the procurement of paper products.
SECTION 14 - INDEMNITY
To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2782 and 2782.6), Consultant and Consultan t’s sureties agree to defend (with legal counsel acceptable to the City), indemnify and hold harmless the City, its officers, agents, officials, representatives, employees and volunteer s (collectively “Indemnitees”) from and against any and all claims, demands, actions, losse s, damages, injuries, and liability, direct or indirect (including, without limitation, incidental and consequential damages, court costs,
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G:\Projects\Water\St Francis Water Main Replacement\Design\15-Design Consultant\03-Agreement\CSG-Agreement St Francis Water.doc attorneys’ fees, litigation expenses and fees of ex pert consultants or expert witnesses incurred in connection therewith and costs of investigation), t hat arise out of, pertain to, or relate to, directl y or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any Subconsultant, anyone directly or i ndirectly employed by them, or anyone that they control (collectively “Liabilities”). Such ob ligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the ext ent that such Liabilities are arise out of the sole negligence, active negligence, or willful misconduct of Indemnitee.
Acceptance by the City of the work performed under this Agreement does not operate as a release of Consultant from such professional resp onsibility for the work performed pursuant to this Agreement.
The duty of Consultant and its sureties to indemni fy and hold harmless as set forth above, shall include the duty to defend as set forth in Se ction 2778 of the California Civil Code, provided, however, that nothing herein shall be con strued to require the Consultant to indemnify the City, its subsidiary districts, its officers, a gents or employees against any responsibility for liability in contravention of Section 2782 of the C alifornia Civil Code. To the extent there is an obligation to indemnify under this Section, Consult ant shall be responsible for incidental and consequential damages resulting directly or indirec tly, in whole or in part, from Consultant’s negligence, recklessness, or willful misconduct.
Consultant and its sureties expressly and specific ally agree to waive any and all subrogation rights it may have against the City, it s subsidiary districts, officers or employees.
Indemnification and waiver of subrogation contained in this section shall remain operative and in full force and effect regardless of any termination of this Agreement.
SECTION 15 - INSURANCE
CONSULTANT shall procure and maintain for the durat ion of the contract and three years thereafter (five years for building or major improv ements) insurance against claims for injuries to persons or damages to property which may arise f rom or in connection with the performance of the work hereunder and the results of that work by the CONSULTANT, his agents, representatives, employees or subcontractors.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL) : Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, inc luding products-completed operations, personal & advertising injury, with lim its no less than $2,000,000 per occurrence. If a general aggregate limit applies, e ither the general aggregate limit shall apply separately to this project/location or the ge neral aggregate limit shall be twice the required occurrence limit.
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2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1) , or if CONSULTANT has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statut ory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate
If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, empl oyees, and agents are to be covered as insureds on the auto policy for liability arising out of au tomobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or o n behalf of the CONSULTANT including materials, parts or equipment furnished in connecti on with such work or operations. General liability coverage can be provided in the form of a n endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and ap pointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.
Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of any ri ght to subrogation which any insurer of said CONSULTANT may acquire against the City by vir tue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any en dorsement that may be necessary to effect this waiver of subrogation, but this provisi on applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
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Acceptability of Insurers
Insurance is to be placed with insurers with a curr ent A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown, and must be bef ore the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insura nce must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed, and not rep laced with another claims-made policy form with a Retroactive Date prior to the contract Effective Date, the CONSULTANT must purchase “extended reporting” cover age for a minimum of five (5) years after completion of work.
Verification of Coverage
CONSULTANT shall furnish the City with original cer tificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received an d approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to prov ide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
SECTION 16 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement i s for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontract ed by CONSULTANT without the prior written consent of CITY.
SECTION 17 - RELIANCE UPON PROFESSIONAL
SKILL OF CONSULTANT
It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the professional calling necessary to pe rform the work agreed to be done under this Agreement and that CITY relies upon the skill of CO NSULTANT to do and perform the work in the most skillful manner, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from said obligation.
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G:\Projects\Water\St Francis Water Main Replacement\Design\15-Design Consultant\03-Agreement\CSG-Agreement St Francis Water.doc SECTION 18 - WAIVERS
The waiver by either party of any breach or violati on of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, covenant, condition, ord inance or law or of any subsequent breach or violation of the same or of any other term, conditi on, ordinance, or law. The subsequent acceptance by either party of any fee or other mone y which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 19 – SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
SECTION 20 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of a ttorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardles s of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that n either party shall have to pay the other more than $5000 for attorney fees arising out of an action, o r actions to enforce the provisions of this Agreement.
SECTION 21 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment o pportunity. Neither CONSULTANT nor any of its subconsultants shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap , medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualific ation pursuant to the California Fair Employment and Housing Act.
SECTION 22 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation wit hin 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absen ce of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed -upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to f ile a legal action without first meeting in
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SECTION 23 - LITIGATION
CONSULTANT shall testify at CITY'S request if litig ation is brought against CITY in connection with CONSULTANT'S services under this Ag reement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT'S wrongd oing, CITY shall compensate CONSULTANT for preparation for testimony, testimony , and travel at CONSULTANT'S standard hourly rates at the time of actual testimony.
SECTION 24 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:
To CITY: City Engineer
City of Daly City
Public Works – Engineering Division
333 90
th Street
Daly City, CA 94015
To CONSULTANT: Cyrus Kianpour
CSG Consultants
555 Pilgrim Drive
Foster City, CA 94404
Cc: Hatem Ahmed
CSG Consultants
555 Pilgrim Drive
Foster City, CA 94404
SECTION 25 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, r epresentations, and agreements, either written or oral.
This document may be amended only by written instru ment, signed by both CITY and CONSULTANT.
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SECTION 26 – AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party war rants that the individuals who have signed this Agreement have the legal power, right, and aut hority to make this Agreement and to bind each respective party.
SECTION 27 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
IN WITNESS WHEREOF, CITY and CONSULTANT have execut ed this Agreement the day and year first above written.
CITY OF DALY CITY CON SULTANT
CSG Consultants
_______________________________ _________ ________________________ Thomas Piccolotti Cyrus Kianpour
Interim City Manager President
APPROVED AS TO FORM
_______________________________
Rose Zimmerman
City Attorney
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EXHIBIT A
550 Pilgrim Drive
Foster City, CA 94404
650.522.2500 phone
650.522.2599 fax
www.csgengr.com
COST PROPOSAL TO THE
City of Daly City
ST. FRANCIS WATER MAIN REPLACEMENT PROJECT ENGINEERING DESIGN
SERVICES
September 7, 2022
October 19, 2022
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT
Table of Contents
S E C T I O N 1 Letter of Transmittal 1
S E C T I O N 2 Firm Profile and Project Team 2
S E C T I O N 3 Relevant Experience 3
S E C T I O N 4 Project Approach, Organization, & Local Presence 5
S E C T I O N 5 Appendix: Resumes 14
S E C T I O N 6 Cost Proposal (Separate Submittal)
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 550 Pilgrim Drive, Foster City, CA 94404
phone (650) 522-2500 | fax (650) 522-2599 | www.csgengr.com Letter of Transmittal
October 19, 2022
Roland Yip, Senior Civil Engineer
City of Daly City – Engineering Division
333 – 90
th Street
Daly City, CA 94015
RE: St. Francis Boulevard Water Main Replacement Project CSG Consultants, Inc. (CSG) is pleased to present our proposal to provide engineering services for St. Francis Water Main Replacement Project (Project) for the City of Daly City (City). We understand the City is seeking a qualified firm to provide professional services for the design and preparation of bid documents and construction support for the design of water pipe replacement along St. Francis Boulevard in the City.
Ed Slintak, PE will serve as the primary contact for this Project. His contact information is as follows:
Ed Slintak, PE | Project Manager
phone (650) 522-2533| [email protected]
We are confident that our team is best suited to deliver this project for the City. Below is a summary of specific reasons why the City should choose CSG as the water main design consultant.
A Proven and Experienced Project Manager & Project Engineer – Ed Slintak, PE, will serve as the Project Manager for this contract. Mr. Slintak brings over 35 years of municipal and civil engineering experience, and a deep understanding of managing and designing subsurface utility improvements throughout San Mateo County. He served as the Project Manager for waterline improvements in the City of Daly City, Town of Hillsborough, City of Millbrae, and City of Morgan Hill. Matthew Pi, PE , will serve as the Project Engineer.
Matthew brings over 12 years of engineering design experience, with a focus in waterline design. Prior to joining CSG, Matthew served as a project manager for Cal Water, overseeing the design and construction of waterlines throughout San Mateo and Santa Clara County.
The Right Experience and City Knowledge– CSG has performed project management and design services for waterline rehabilitation for public agencies throughout the Bay Area. CSG has provided design and construction management services for several CIP projects for the City in addition to assisting with various C3 and mapping reviews. Our team brings a deep understanding of City processes and procedures, City staff, and City topography to this Project. CSG is currently working with Daly City on the Santa Cruz, San Diego and Guadalupe Main Replacement Project managed by Michael Burnfield.
CSG will team with Quiet River Land Services to perform surveying work, BAGG Engineers to perform geotechnical services, and Exaro Technologies Corporation for underground utility investigation. CSG has partnered with these firms for previous projects.
CSG confirms receipt of Addendum #1 to the RFP, received on August 30, 2022 .
We are excited about the opportunity to serve the City of Daly City and would welcome the opportunity to talk with you further. This proposal shall remain effective for ninety (90) days beyond the submittal due date. If you have any questions or need additional information, please contact Mr. Slintak at [email protected] or (650) 522-2533.
Sincerely,
Cyrus Kianpour
President , CSG Consultants, Inc.
1 S E C T I O N
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 2 Profile and Project team
For the past 30 years, CSG Consultants (CSG) has provided civil engineering, project management, and construction management to public agencies throughout California. CSG has expansive knowledge providing the design of and management of water main replacement projects. Provided below is our proposed organizational chart for the City’s review. Resumes of key staff are provided in the Appendix, key staff are indicated with an (*). CSG is committing the staff listed to this project and the City of Daly City.
Project Manager
Ed Slintak, PE, Principal Engineer, will serve as the Project Manager and main point of contact for this project.
Mr. Slintak brings over 35 years of municipal and civil engineering experience, and a deep understanding of managing and designing subsurface utility improvements throughout San Mateo County. Notable projects Ed has managed include:
• Daly City – Santa Cruz, San Diego and Guadalupe Water Main Replacement Project • Millbrae – Ahwanhee Drive Water, Sewer, and Complete Street Repair • Morgan Hill – Barrett Avenue Water and Sewer Mains Project • Hillsborough – Water and Sewer Improvements
2 S E C T I O N
Matthew Pi, PE, NASSCO*
Son Hoang, EIT, NASSCO
Allan Simeon, EIT
CIVIL DESIGN
Quiet River Land Services, Inc.
Surveying
BAGG Engineers
Geotechnical
Exaro Technologies Corporation
Underground Utility Investigation
SUBCONSULTANT
Ed Slintak, PE*
PROJECT MANAGER
Hatem Ahmed, PE, PMP*
PRINCIPAL IN CHARGE
Michael Laderman, PE*
QA / QC
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 3 Relevant Experience
Provided below are descriptions of projects that members of the proposed team have recently completed or are currently underway.
Santa Cruz, San Diego and Guadalupe Water Main Repl acement Project | Daly City, Ca
The Santa Cruz, San Diego and Guadalupe Water Main Replacement Project is an approximately 1655-foot- long pipeline project located in a hillside residential neighborhood in Daly City. Due to the aging and undersized water infrastructure, the City initiated a water line replacement project to improve pipeline reliability and fire service. Utility work as part of the project includes replacement of the existing water main, replacement of water services up to the meter, and installation of replacement fire hydrants where necessary. Ed Slintak serves as the Project Manager assisted by Matthew Pi as the Design Engineer and Hatem Ahmed as the Principal in Charge for this Project.
Reference: Michael Burnfield , Engineer 1
333 – 90th St, Daly City, CA 94015
(650) 991-5796, [email protected]
Ahwahnee Drive Water, Sewer, And Complete Street Re pair Project | City Of Millbrae, Ca
Ahwanhee Drive is an approximately 1,600-foot-long street segment located in a hillside residential neighborhood in the City of Millbrae. Due to the aging utility infrastructure and deteriorating roadway pavement, the City initiated a complete street repair project. Utility work as part of the complete street repair project includes replacement of the existing sanitary sewer main, reconnection of sewer laterals, installation of new cleanouts and backflow preventers, relocation of the existing water main, and replacement of water services up to the meter where necessary. The project also includes rehabilitation of the existing pavement, installation of ADA compliant curb ramps, and spot repairs of concrete curb, gutter, and sidewalk where deficiencies are noted. Finally, the existing streetlights along the corridor are being upgraded with new streetlight poles and LED fixtures, new streetlight pull boxes are being installed, and a new street light conduit will be installed in the roadway. Ed Slintak serves as the Project Manager assisted by Matthew Pi as the Design Engineer and Hatem Ahmed as the Principal in Charge for this Project.
Reference: Bill Giang, Assistant Engineer
621 Magnolia Avenue, Millbrae, CA 94030
(650) 259-2325, [email protected]
Barrett Avenue Water And Sewer Mains Project | City Of Morgan Hill, Ca The Barrett Avenue Water and Sewer Mains Project in the City of Morgan Hill involved upgrading sewer and water facilities. The project area was approximately 4,200 linear feet along Barrett Avenue and the utilities cross under Highway 101 and the Santa Clara Valley Water District’s Madrone Channel. Within this project area, approximately 3,785 LF of 18” replacement sanitary sewer main and 1,940 LF of 16” replacement water main were installed. Trenchless construction methods were designed to install a 30” steel casing for the sewer main and a 24” steel casing for the water main each with a length of 390 LF under the highway and Water District channel. The replacement sewers were installed using pipe bursting, while new water mains were constructed parallel to the existing using traditional cut and cover. Sanitary sewer manholes were modified to conform to the increased pipe size and sewer laterals were reinstated. Water service connections and fire hydrant connections were also reinstated. CSG Consultants prepared the plans, specifications, and estimate for this project, assisted in obtaining permits, and provided construction support. CSG also provided constructability reviews during design. Ed Slintak served as the Project Manager for this Project.
Reference : Lynette Kong, Associate Engin eer
17575 Peak Avenue, Morgan Hill, CA 95037
(408) 310-4714, [email protected]
3 S E C T I O N
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 4 Water And Sewer Improvements | Town Of Hillsborough , Ca CSG, led by Ed Slintak, served as Program Manager for upgrading the Town’s sanitary sewer collection and water system, reporting directly to the Town’s Director of Public Works as well as presented findings, recommendations and status reports to the City Manager and City Council. CSG managed and performed all design work financed by revenue bonds for the Town with a construction value of approximately $15 million.
CSG worked closely with the Town to evaluate and prioritize water facilities most in need of upgrades to be financed by the bond measure. CSG prepared the construction documents for this multi-year program.
Improvements included replacement of two 0.5M gallon water tanks, addition of pump stations to increase fire flow capacity and the replacement of over 7 miles of water mains through the curvilinear hillside streets of Hillsborough. The new mains were primarily 12” cast iron pipes. Meter upgrades and hydrant replacements were also part of the project. CSG also performed Construction Management and inspection functions for the projects.
CSG engineers managed video inspection of over 100,000 lineal feet of sewer mains, pipe bursting of over 12,000 linear feet and lining with Cured in Place Pipe (CIPP) of over 35,000 feet of pipe. CSG also designed and managed construction of new mains utilizing trenching methods such as a bypass line (Pinehill-Ralston Sewer main) to eliminate sections of sewer main within an active landslide. The approximately $1 million project utilized traditional trenching methods.
Ed Slintak served as Project Manager for these projects assisted by Michael Laderman as the QA/QC reviewer.
Reference: Paul Willis, Director of Public Works
1600 Floribunda Ave, Hillsborough, CA 94010
(650) 375-7444, [email protected]
Utilities Program Management | City Of Morgan Hill, Ca CSG provided program management, design, and construction management services to the City for their $18 million sewer and water improvement program, as part of the City’s bond measure. In addition to program management services, CSG provided the following tasks
• Work with City in preparing each project scope of
work, budget, and schedule.
• Prepare RFP documents for design services per the
City requirements for each project
• Prepare documents required to obtain Authorization
to Proceed with Construction
• Coordinate with other stakeholders/agencies – Santa
Clara Valley Water District, PG&E, Charter, and
Verizon/Frontier
• Oversee projects during the planning, design, and
construction phases
• Prepare contract award package per the City requirements • Attend City Council and public meetings and assisting with material preparation for the meetings • Perform construction management for various utility projects • Program and projects control and program close-out
CSG coordinated the design teams of two separate projects (water line and water tank) to help reduce the overall cost of the projects. Hatem Ahmed served as the Program Manager acting on the City’s behave assisted with Ed Slintak and Michael Laderman for design reviews.
Reference: Lynette Kong, Associat e Engin eer
17575 Peak Avenue, Morgan Hill, CA 95037
(408) 310-4714, [email protected]
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 5 Project Approach, Organization, &
Local Presence
Daly City (City) is proposing to implement the St. Francis Water Main Replacement Project (Project) to improve water service, increase water main reliability, reduce water loss and the number of main breaks in the service area. The total length of the project is approximately 1,150 linear feet (LF) and will include 8” replacement water main. CSG is highly experienced with design of these types of improvements located in residential streets utilizing open cut trench method, pipe bursting, and horizontal drilling. CSG is knowledgeable in the latest American Water Works Association (AWWA) and Department of Drinking Water (DDW) standards for water main installation including Ductile Iron (DI) and Polyvinyl Chloride (PVC) pipe.
In preparation of this proposal, and to familiarize
ourselves with the Project, CSG has reviewed the
RFP and City Design Standards, performed a site
visit at the project location, assembled a high-
quality team, discussed internally to determine the
best approach, and developed viable project
alternatives.
St. Francis Ave is a residential street of single-
family homes with approximately 50ft wide
roadway width. The street has bike lane, curb, and
sidewalk on both sides of the corridor with storm
drain, sanitary sewer and water main located in the
street. Existing overhead utilities are running
behind the homes instead of along the street and
should not impact the project. No recent roadway
improvements including slurry seal were observed. Both sides of the street are available for parking.
CSG confirms receipt of Addendum #1 to the RFP and understands the City’s intent to replace all mains along St. Francis Blvd including the 6” AC, 1.5” PE, 2” GS and 1.5” CU with new 8” PVC or Ductile Iron water main.
CSG intends to propose replacing all water service manifolds typically seen in San Bruno with 1” or greater, separate service connections for each property. All meters ¾” or greater will be reused. With direction from the City, all meters less than ¾” will be replaced along with all meter boxes (including traffic rated boxes).
CSG recommends the use of open trench method for installation of water main along St. Francis and to forgo a pipeline assessment report. Trenchless methods (horizontal directional drilling and pipe bursting) were evaluated and found to be of no additional benefit in terms of cost savings, improved constructability, or reduced impact to residents and traffic. The roadway surface is average with no recent resurfacing or slurry seals to benefit from trenchless installation methods.
Horizontal directional drilling (HDD) and pipe bursting (bursting) were evaluated and found to be disadvantageous for the Project. Typically, trenchless methods are used to mitigate potential construction impacts by minimizing excavation area and pavement restoration. For this project, trenchless installation methods will still require additional excavation at each service reconnection and hydrant installation negating potential benefits.
Open trench excavation is the ideal method for installation at this location. Open trench excavation will provide access for all tie-ins, service connections and hydrants, and greatly reduce the risk of damaging existing utilities in the street through hand digging, as needed. Lastly, open trench construction will allow for corrosion protection installation, if needed, depending on pipeline material choice and the geotechnical report.
4 S E C T I O N
Figure 1 Northbound St. Francis Blvd (Roadway Width)
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 6 CSG understands the City anticipates the design will begin on October 10 th , 2022 and the Final Design Documents will be submitted in May 2023. It is assumed that the City is responsible for obtaining any environmental approval. In reviewing the site conditions and understanding the standards of the City and San Mateo County, CSG is confident in its ability to prepare design documents in a timely manner and to meet the anticipated design completion deadline. The design work will be performed out of CSG’s Foster City office, using experienced engineers and designers. Our Foster City location provides easy access to meet with the City staff and visit the site as necessary to verify existing conditions or investigate unusual conditions.
W A T E R I N F R A S T R U C T U R E A P P R O A C H Our general approach to water infrastructure projects is described herein. A project specific approach will be developed to match the project requirements, complexity, and the needs of the City. CSG will work with the City staff to develop a detailed design appropriate for this project.
Data Gathering and Condition Assessment
CSG will request existing pertinent information
from the City at the beginning of the project.
Meeting with the City operations and engineering
staff at kick-off will ensure that the project is fully understood and any design preferences are
identified. CSG will conduct additional surveys,
investigations, and inspections as necessary for the
cost-efficient completion of the specific project.
Project Definition
CSG will perform a preliminary engineering
analysis of the proposed improvements. This task
will take place concurrent with the utility research
as the existing utility locations may ultimately
decide the location of improvements. CSG will
recommend an alignment that best suits the
project location and City’s needs. CSG will analyze
potential issues and will provide alternatives and recommendations.
Utility Research
It is necessary to identify all potentially conflicting utilities throughout the project limits in the early phases of design. CSG’s primary goal will be to avoid interference with existing infrastructure; however, where conflicts cannot be avoided, team engineers will identify the need for their relocation. For projects in public rights-of- way, CSG may use the expertise of a professional underground utility locator, and contact individual utility companies and the City staff, as needed. Potholing critical utilities may be required.
Design Plans and Specifications
CSG typically prepares construction documents with submittals of plans and specifications at the 35%, 65%, 95% and final stages of design. These submittals are intended for review and comment by the City. After each submittal CSG will meet with the City staff to review and discuss the submittal. Comments, changes and requests by the City will be integrated in the subsequent submittals. Due to the numerous existing utilities in the street with varying depths of cover, maintaining a 1’ vertical separation above sanitary sewer and storm drain at crossings may be difficult. Such cases will require obtaining a variance waiver from DDW. CSG will work with the City to apply for any DDW Pipeline Separation Variance Waivers required due to deficient crossing or clearances between the proposed water main and existing utilities. Plans will be produced in AutoCAD and will be submitted to the City in both electronic and hard-copy format. Depending on the City’s preference, technical specifications can be provided as a camera-ready document or in a variety of electronic formats.
Figure 2 Southbound St. Francis Blvd & Bike Lane
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 7 Bidding and Construction Support
CSG is prepared to provide consultation to the City during the bidding and construction phase of the project.
Construction support may include attendance at the pre-construction meetings, reviewing and responding to requests for information (RFIs), assisting with questions regarding interpretation of drawings, specifications, and reports, shop drawings and product submittal review, attendance at meetings and site visits as requested by the City, evaluating construction change orders, and reviewing construction for acceptance as required.
Record Drawings and Project Close-Out
CSG can assist the City with closing out the Construction Contract. Once the project is complete, our engineers will provide the City with record drawings showing the as-built conditions. The record drawings will be produced from marked up plans maintained by the contractor and inspector in conformance with project specifications.
P R O J E C T M A N A G E M E N T A P P R O A C H
Project Management
CSG is able to assist the City in delivering this water main improvement project. CSG will also work with all stakeholders, utility companies, and permitting agencies. Below is a typical CSG approach in managing projects once CSG is authorized to perform the requested tasks:
Project Management Plan
CSG will implement a project management plan including all project elements establishing the project scope of work, budget, schedule, and design standards to allow for solid traceability and accountability for any changes from the project baseline components. In addition, our team will identify any potential variances early in the project phase to allow for the development of an alternative approach to prevent potential schedule or cost slippages. We intend to do this by offering real-time data to the City through our regular contact with the City Project Manager.
Scope/Control Management
Scope control occurs with the development of a well written scope of work as defined by the City. As changes are identified, a change request process will be followed encompassing the cost and schedule impact of each potential change, as well as the additional scope description. Potential changes will be included in a Monthly Report that will be discussed weekly with the City. As changes are approved or rejected, the appropriate revisions will be made to the Scope of Work and the schedule/cost baseline will be revised and resubmitted for approval by the City.
Schedule Management
A baseline schedule will be developed and submitted for approval by the City for the project. CSG will use Microsoft Project tools to ensure
that contractually required dates
are met. Any potential changes to
the schedule will be presented to
the city for review and approval.
Once changes are approved, the
schedule will be updated and
finalized.
Budget/Cost Management
Once the project is awarded, CSG
will track the approved
budget and
provide monthly updates on
budget status. If a project change
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 8 is requested, it will be tied to a change order and the schedule and budget will be revised accordingly. All baseline revisions and change orders will be tracked and documented.
A Project Quality Management Plan will be drafted and submitted as part of the QA/QC Implementation Plan that will include the review requirements for design work and the QA/QC process during construction. This will be inclusive of all process and testing requirements and the contractor’s ability to follow its process and ensure successful testing of installed work.
Subconsultants Management and Stakeholder Coordinat ion CSG understands that solid team building and cooperation are required for the successful completion of this project. To ensure effective teamwork, our team will hold regular meetings with the City and utility companies to confirm project goals and objectives. A clear understanding of each person’s role in the project is essential and will be communicated to each team member. This approach allows each team member to properly allocate his/her resources and make the necessary commitments to the project.
Effective Communication, Project Coordination, and Review Meetings CSG prides itself on its ability to effectively
communicate, build relationships, and partner with its
clients. To effectively communicate throughout the
project, CSG staff will actively participate in meetings, provide progress updates, and provide clear lines of
communication for the City to reach us via email,
office phone, cell phone, and even cell phone text
messaging. Effective communication is essential to
project success.
For the duration of the project, Ed Slintak, PE
, CSG’s
Project Manager , will act as the single point of contact to coordinate the project with the City. Coordination
efforts will consist of conference calls, emails, and any necessary in-person meetings. For the discussion of project issues, a conference call and/or emails should suffice to share feedback from the City.
In addition to on-going coordination, the CSG team will meet with City staff at the kick-off meeting and the design review meetings. During these meetings, CSG will meet with the City to review the progress of the project, discuss any review comments provided by the City and stakeholders, review the project schedule and budget, discuss any project issues with design, and identify action items for all parties. CSG will also be readily available to meet during the bidding and construction phases of the project.
Q U A L I T Y A S S U R A N C E / Q U A L I T Y C O N T R O L ( Q A / Q C ) CSG’s in-house QA / QC Implementation Plan utilizes a peer review process with multi-level internal project checking. As highlighted in the organizational chart for this design project, Michael Laderman, PE, will be dedicated to the QA / QC Implementation Plan and will be responsible for the following:
Establishing guidelines & assigning accountable personnel and responsibilities for each task Assuring that all deliverables are reviewed, including products from subconsultants Monitoring the process to assure that the schedule and budget are followed Participating in the internal and external reviews
Reviewing and signing off on deliverables before submittal to the City
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 9 All technical products, including
technical engineering reports,
studies, design notes, mapping,
drawings, and engineering cost
estimates are subject to a multi-
tiered approach for review to
ensure that all products are
checked for accuracy,
correctness, completeness, and
conformity with standards. The
tiers will include routine
checking and scheduled reviews
by Project Manager and QA / QC
staff. Mr. Laderman will conduct
periodic audits of the QA / QC
review process to ensure that
reviews are being properly
conducted and documented by all team members. Each task for which we are selected will receive formal QA / QC review at the various submittals, and reports will receive reviews at the draft and pre-final submittal stages.
Deliverables will be reviewed for:
Conformance to approved formats, criteria, specifications, & professional standards of practice Adequacy, clarity, ease of interpretation
Constructability
Compatibility of design discipline interfaces
Errors and discrepancies
Coordination with related designs and project elements Integration of design disciplines
Incorporation of design changes
Conformance to required environmental mitigation
Review comments made by QC reviewers will be in writing. Comments may also be placed in the documents being reviewed, but all comments for which a response is desired will be transcribed onto the comment forms. A log to record QC measures taken during the course of the project, including corrective actions taken, will be maintained by the Project Manager.
S C O P E O F W O R K
This Scope of Work of the St. Francis Water Main Replacement Project is for the replacement of existing water mains to address fire flows and aging infrastructure in D aly City. The Project consists of installation of water main along St. Francis Boulevard, and includes the installa tion of replacement services, fire hydrants, blow- offs, air release valves, fittings, and associated appurt enances. CSG has reviewed the RFP and agrees with the scope of consultant services identified by the City but recommends omission of the pipeline assessment report.
To clarify and organize the scope into separate tasks, w e have summarized CSG’s approach below. CSG will perform the following tasks:
Task 1 - Project Management and Coordination
Upon issuance of a Notice to Proceed, CSG will schedule a Kickoff meeting with the City and relevant utility companies and agencies to clearly identify and discuss the project objectives, scope, schedule and budget. At this meeting, points of contact will be established; schedules will be reviewed; standards and guidelines will be identified; and expectations communicated. CSG will set up and manage the project, attend design team
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 10 meetings and provide continuous coordination. CSG will pe rform constructability reviews, quality assurance and quality control prior to each milestone submittal and in conformance with the City’s Standards. CSG will maintain all records and documents related to the projects on file and make them available in the event of an audit. Throughout the entire project, CSG’s Project Manager will act as the single point of contact to coordinate the project with the City. Services under this task may include the following:
Kick Off Meeting coordination and attendance;
Up to three (3) design meetings/four (4) conference calls with City; Coordination with City and subconsultants;
Quality Assurance and Quality Control review;
Schedule updates using Microsoft Project;
Monthly invoices with progress reports
Deliverables:
Monthly progress reports and invoices, monthly project schedules and updates, communication documents including emails and memos, meeting agendas and notes for meetings with City Task 2 – Project Design and Construction
CSG will verify the limits of the project footprint at the kickoff meeting with the City and Quiet River Land Services, Inc. will establish survey controls, perform topographic surve ys including visible surface utilities and right of way mapping. CSG will coordinate with the City to attain the necessary permitting and documentation required.
2.1 Topographic Survey – Quiet River Land Services
will establish control and perform topographic
survey which includes horizontal and vertical
controls (NAD83 and NAVD88 datum) along
with topographic survey. The mapping area shall
include St. Francis Boulevard between Belhaven
Ave and Clarinada Ave (1,150LF). The
topographic survey includes existing roadway
elements such as pavement edges and crowns,
curb and gutter, flowline, back of sidewalk, and
other surface elements, sidewalk, existing
monuments, utility boxes and vaults, manholes,
inlet grates and covers, existing trees, light and
power pole and guy wire locations, fire
hydrants, bollards, wheelchair ramps, concrete swales, and striping and traffic control paint markings.
Survey of utilities will include field verification of manholes to measure inverts and verify pipe sizes and locations.
2.2 Utility Field Verification (Potholing) – CSG will coordinate with utility locating service contractor Exaro Technologies Corporation to identify potential utility conflicts within the project corridor that require positive identification through use of potholing. Exaro Tec hnologies will provide utility identification results through field paint marks and an AutoCAD file for use in developing the 65% design.
2.3 Utility Conflict Resolution – CSG will coordinate with various utility companies, including Daly City Public Works, PG&E, Pacific Bell and Comcast that have fa cilities within the project area to request mapping of their facilities in the area, minimize utility conflicts and discuss the project and utility adjustment, if required. Utilities impacted by the proposed improvements within the project area will be shown on plans. CSG will prepare and submit relocation exhibits if deemed necessary and utility letters with correspondences to utility companies and the City. CSG will meet with representatives from utility companies, if needed, to discuss and resolve any potential conflicts.
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 11 2.4 Geotechnical Report – CSG will coordinate with geotechnical consultant BAGG Engineers to produce a geotechnical report summarizing soil conditions and soil typ es at the project location. BAGG will advance three (3) borings throughout the project footprint, analyze soil conditions through lab testing, and present recommendations on site conditions including suitability for open trench installation.
BAGG will also make recommendations for corrosion resistance of the proposed pipeline, if needed.
Deliverables:
Topographic survey data and right of way information in AutoCAD Civil 3D (2018) format, Potholing Results , Utility Map Requests, Relocation Exhibits (if needed), Geotechnical Report Task 3 – Deliverables (Preparation of Plans, Specif ications And Estimates) CSG will develop plans, specifications and
estimates (PS&E) for 65%, 95% and Final stages
using the recommended open trench method. The
plans set will be combined with the Santa Cruz, San
Diego, and Guadalupe Ave Water Main
Replacement Project submittals. The plans will be
based on the following outline which reflects the
type and number of plan sheets anticipated for the
project: Title/General Notes/Key Map/Typical
Sections (1 sheet); Layout Plans (5 sheets); Tie-In
and Crossing Details (2 sheets); Construction
Standard Details (1 sheet), Best Management
Practices (1 sheet)
Assumption: The number of sheets shown in the
above table may change based on our final determination during design stage.
The PS&E will be prepared in accordance with the latest City’s standards. The City will be provided a minimum of two (2) weeks of review time per each submittal pac kage. CSG will finalize the plans, specifications, and engineer’s estimate for the project.
Deliverables:
Plans at 65% submittal; Plans, Specifications and Engineer’ s Estimates in PDF format at 95% and Final submittal stages; one (1) set of Final Plans on 24”x36” bond paper, three (3) sets of Final Plans on half- sized 11”x17”, three (3) sets of Final Bid Specifications in 8-1/2”x11” AutoCAD drawings will be submitted to the City as ETRANSM IT files, including all external references, images, line weights, and other associated files. Also, ele ctronic copies of Plans shall be provided in Half sized and Full sized in PDF format. MS Word documents and MS Excel documents for bid specifications and Engineer’s estimates.
Task 4 – Bid Phase Support Services
CSG will provide bid assistance to the City during the adve rtisement and bid period. Services will include providing information in response to bidders’ questions regarding the plans, specifications and estimates. CSG will prepare addendums to PS&E as needed in response to RFI questions.
Deliverables:
Response to RFIs, Addendums in PDF format
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 12 TASK 5 – Construction Support Services
Under this task, CSG will provide engineering support to the City during the construction of the project. Support under this task will be limited to reviewing submittals, responding to Requests for Information (RFIs), providing recommendations for construction changes due to unfor eseen field conditions, review of Change Orders, reviewing construction for acceptance, preparing as-built s in AutoCAD format and attending one (1) Pre- Construction Conference. Up to three (3) site visits ha ve been allotted to address changes due to unforeseen field conditions and reviewing construction for acceptance.
Deliverables:
Submittal Markup, Response to RFIs, Construction Change Order Support, Record Drawings in PDF and AutoCAD format
Assumption : A budget only for this task has been established and w ill be tracked. Construction staking, inspections, and material testing are not included in this task.
L O C A L P R E S E N C E
CSG is committed to this Project and maintains our corporate headquarters within San Mateo County in Foster City, CA.
CSG PROPOSAL TO THE CITY OF DALY CITY
ENGINEERING DESIGN SERVICES FOR ST. FRANCIS WATER MAIN REPLACEMENT PROJECT 14 Appendix: Resumes
Resumes of proposed staff are provided on the following pages. • Ed Slintak, PE, Project Manager
• Matthew Pi, PE, Project Engineer
• Michael Laderman, PE, QA/QC Review
• Hatem Ahmed, Principal In Charge
5 S E C T I O N
15 Ed
LICENSES &
CERTIFICATIONS
Professional Civil Engineer
State of California
|039925
EDUCATION
Bachelor of Science, Civil Engineering
California Polytechnic State
University
| San Luis Obispo, CA
PROFESSIONAL
AFFILIATIONS
American Society of Civil Engineers
(ASCE)
American Public Works Association
(APWA)
Slintak PE
Principal Engineer
Mr. Slintak has over 35 years of experience in all aspects of transportation and municipal engineering, including project management and design group management. His design experience encompasses a wide variety of projects, including highways and streets, traffic signals and signing, street lighting, sewers and utilities, information technology systems, bus and rail maintenance facilities, and water treatment facilities.
R E L E V A N T E X P E R I E N C E
Santa Cruz, San Diego, and Guadalupe Water Main Replacement Project | Daly City, Ca Ed serves as the Project Manager for waterline improvements along Santa Cruz, San Diego and Guadalupe Ave. The project abandons and replaces existing water main to address fire flows and aging infrastructure. Project work includes replacement of 1,655 linear feet of water main, water services up the meter, meters less than ¾”, hydrants, valves, blow-offs, fittings, and associated appurtenances. Other work includes removal of water service manifolds, replacement of all meter boxes (including traffic-rated boxes), and replacement of W-2 combination domestic/fire services. The project has reached the 35% design milestone and is under review with Daly City.
Ahwahnee Drive Water, Sewer, And Complete Street Repair Project | City Of Millbrae, Ca Ed served as the Project Manager for waterline, sewer line, and roadway improvements along Ahwanhee Drive. Due to the aging utility infrastructure and deteriorating roadway pavement, the City initiated a complete street repair project. Utility work as part of the complete street repair project included replacement of the existing sanitary sewer main, reconnection of sewer laterals, installation of new cleanouts and backflows, relocation of the existing water main, and replacement of water services up to the meter where necessary. The project also included rehabilitation of the existing pavement, installation of ADA compliant curb ramps, and spot repairs of concrete curb, gutter, and sidewalk where deficiencies were noted. Finally, the existing streetlights along the corridor were upgraded with new street light poles and LED fixtures, new street light pull boxes were installed, and a new street light conduit was installed in the roadway.
Barrett Avenue Water And Sewer Mains Project | City Of Morgan Hill, Ca Ed served as the Project Manager for upgrading sewer and water facilities along Barrett Avenue. The project area was approximately 4,200 linear feet along Barrett Avenue and the utilities cross under Highway 101 and the Santa Clara Valley Water District’s Madrone Channel. Within this project area, approximately 3,785 LF of 18” replacement sanitary sewer main and 1,940 LF of 16” replacement water main was installed. Trenchless construction methods were designed to install a 30” steel casing for the sewer main and a 24” steel casing for the water main each with a length of 390 LF under the highway and Water District channel.
The replacement sewers were installed using pipe bursting, while new water mains were constructed parallel to the existing using traditional cut and cover. Sanitary sewer manholes were modified to conform to the increased pipe size and sewer laterals were reinstated.
Water service connections and fire hydrant connections were also reinstated.
Water And Sewer Improvements | Town Of Hillsborough, Ca Ed managed the design for upgrading the Town’s sanitary sewer collection and water system, reporting directly to the Town’s Director of Public Works as well as presented findings, recommendations and status reports to the City Manager and City Council. He oversaw design work financed by revenue bonds for the Town with a construction value of approximately $15 million. He managed video inspection of over 100,000 lineal feet of sewer mains, pipe bursting of over 12,000 linear feet and lining with Cured in Place Pipe (CIPP) of over 35,000 feet of pipe.
16 Matthew
LICENSES &
CERTIFICATIONS
Professional Civil Engineer
State of California | 82098
EDUCATION
Bachelor of Science, Civil Engineering
University of California | Davis, CA
Pi PE
Senior Engineer
Mr. Pi brings over 11 years of professional engineering experience, with a strong focus on water utility and water resource project management and design. He is knowledgeable in the development and implementation of Capital Improvement Projects; preparation of plans, specifications, and estimates, contract development, management, and administration; and preparing technical and staff reports.
R E L E V A N T E X P E R I E N C E
Ahwahnee Drive Water, Sewer, And Complete Street Repair Project | City Of Millbrae, Ca Matthew served as the Project Engineer for waterline improvements along Ahwanhee Drive.
Due to the aging utility infrastructure and deteriorating roadway pavement, the City initiated a complete street repair project. Utility work as part of the complete street repair project included replacement of the existing sanitary sewer main, reconnection of sewer laterals, installation of new cleanouts and backflows, relocation of the existing water main, and replacement of water services up to the meter where necessary. The project also included rehabilitation of the existing pavement, installation of ADA compliant curb ramps, and spot repairs of concrete curb, gutter, and sidewalk where deficiencies were noted. Finally, the existing streetlights along the corridor were upgraded with new street light poles and LED fixtures, new street light pull boxes were installed, and a new street light conduit was installed in the roadway.
Water Main Replacement Program Projects | Various Locations, Ca Matthew served as lead Designer and Project Manager (PM) for the California Water Service (Cal Water) Water Main Replacement Program in 2016 and 2017. As lead Designer and PM, Matt designed and facilitated installation of more than a dozen water main replacement projects in the regions of Woodside, Atherton, San Mateo, Los Altos, San Carlos, and Salinas.
All main was installed using open cut excavation utilizing both Ductile Iron (DI) and Polyvinyl Chloride (PVC) pipe. Bore and Case installation was also used on select projects to mitigate railroad crossings. In total, more than 25,000 linear feet of main was installed throughout California and totaled more than $20 million. Matt prepared the plans and specifications for these projects, assisted in obtaining permits, and provided construction support. Matt also helped to evaluate future main replacement locations through analysis of pipe life cycles and leak occurrences.
Engineering Project Manager | California Water Service, San Jose, CA As Engineering Project Manager, Mr. Pi was responsible for the design, project management, and construction management of capital improvement projects including pipelines, tanks, pump stations, and treatment plants. He developed capital improvement project plans and budgets; reviewed and created plans, specifications, and estimates; and prepared and reviewed bid specifications. Mr. Pi was also responsible for managing construction and consultant work, change orders, invoices, inspection/validations, and requests for information.
Noteworthy projects he completed included the Bear Gulch Fish Ladder, in Woodside, CA, a $4 million dam improvement project for environmental compliance; and the Polhemus Pipeline in San Mateo, CA, a $2M pipeline project near an environmentally sensitive creek.
Design Supervisor | California Water Service, San Jose, CA As Design Technician Supervisor, Matthew supervised six design technicians who supported the capital improvement department and whose primary function was to provide engineering services and support to safely execute capital projects on scope, schedule, and budget. He was responsible for overseeing the development of design/CAD plans for capital projects, used to secure permits, define work scope for bidding and construction, and serve as permanent records for the assets. Additional responsibilities included developing and maintaining standard details and providing field data collection support including conducting field topographic surveys.
17 Hatem
LICENSES &
CERTIFICATIONS
Professional Civil Engineer
State of California | 46995
Professional Project Manager
State of California | 195197
EDUCATION
Master of Science in Structural
Engineering,
Washington University | St. Louis, Mo
Bachelor of Science in Civil
Engineering,
Washington University | St. Louis, MO
Project Management Certificate
San Jose State University, 2003
PROFESSIONAL
AFFILIATIONS
American Public Works Association
South Bay Transportation Official
Association
Project Management Institute
Toastmasters International
Club: 4840673
Ahmed PE, PMP
Principal-in-Charge & QA/QC Manager
Mr. Ahmed has 30 years of diverse experience in the transportation field in the areas of planning, design management, outreach and agency coordination, program management, and construction management. He has experience ranging from small projects to complex programs.
For CSG, Mr. Ahmed is the Vice President responsible for overseeing CSG’s Engineering Department, including design, land development, and program management/staff augmentation services. He also serves as the contract manager for multiple clients and provides general QA/QC of various projects.
R E L E V A N T E X P E R I E N C E
Utility Program Management | City of Morgan Hill, CA
Mr. Ahmed provided technical program management support for the City’s $20 million sewer and water improvements program. He oversaw the review of program’s scope, budget, and schedule, ensuring all projects within the program would delivered on schedule.
Capital Improvement Management | Town of Hillsborough, CA As CSG’s Contract Manager for the Town of Hillsborough, Mr. Ahmed oversaw CSG’s design, land development, project management, and construction management services.
Responsibilities included coordinating with the Town’s Public Works Department staff, operations staff, maintenance staff, Building and Planning Department staff, and administrative staff, in order to perform management and coordination services in the areas mentioned above.
Ralston Avenue Pepper Avenue Hydraulic Capacity Improvements Project| Town of Hillsborough, CA
Mr. Ahmed performed QA/ QC review for the design of this project. The project included the upsizing of the existing sewers in Hillsborough Boulevard, Pepper Road, Ralston Road and Floribunda Avenue to improve the Hydraulic Capacity of the System. The Design also involved the replacement of existing sewer laterals.
Program and Project Management for Measure D and Capital Improvements Projects Programs | Santa Cruz County Regional Transportation Commission (RTC) Mr. Ahmed serves as the CSG project manager for the RTC’s Measure D and other Capital Improvement Programs. Measure D is a source of funding for street and road maintenance, bicycle and pedestrian projects, safety projects, transit and other essential transportation projects. As part of the Team’s role, he oversees the project management, project controls, environmental permitting, and public outreach assistance to aid in the planning and delivering of highway, neighborhood, rail, and active transportation projects.
Santa Clara County Measure B Improvement Program | San ta Clara Valley Transportation Authority Capital Highway Program
Mr. Ahmed served as Deputy Program Manager/Engineering Manager for three concurrent VTA Highway Programs, responsible for managing the development, design, outreach, construction, and delivery for several transportation projects fo r the VTA Highway Program. Programs included twenty transportation improvement projects with a total value over $800 million. Mr.
Ahmed managed the program budget to ensure on time and on budget delivery of the program to the Santa Clara County residents.
18 Michael
LICENSES &
CERTIFICATIONS
Professional Civil Engineer
State of California
| 22563
EDUCATION
Bachelor of Engineering, Civil
Engineering
City College of New York
| New York, NY
PROFESSIONAL
AFFILIATIONS
American Society of Civil Engineers
(ASCE)
American Water Works Association
(AWWA)
Water Environment Federation
(WEF)
Chi Epsilon
Laderman PE
QA/QC Reviewer
Mr. Laderman has over 45 years of experience in the planning, design and construction of pipelines, water and wastewater facilities, bus and rail transportation maintenance facilities, flood control projects, navigation projects, slide repairs, and site development for institutional buildings and industrial facilities.
As a Project Manager he has provided oversight of schedules and budgets, negotiated scopes of work with clients and subconsultants, and coordinated activities. As a Project Engineer and Lead Engineer, he has prepared plans, specifications and cost estimates. As a Resident Engineer Mr. Laderman has inspected construction, prepared clarifications, responded to RFI’s and negotiated change orders. As a Construction Administrator has also coordinated construction services and reviewed shop drawings. His experience also includes project planning including development of conceptual designs, economic analysis, and coordination with public agencies and citizens’ groups.
For many years Mr. Laderman was the Chief Civil Engineer and Chief of Specifications for Kennedy/Jenks Consultants. He has also been employed by other consulting firms and the Corps of Engineers.
He is the co-author of a paper “Large Diameter Pressure Pipeline Rehabilitation.”
R E L E V A N T E X P E R I E N C E
Barrett Avenue Water And Sewer Mains | City Of Morgan Hill, CA As Project Manager, Mr. Laderman led the design team for replacing and upsizing water and sewer mains in 4,200 feet of street and easements. The project included jacked casings under Highway 101 and an adjacent SCVWD flood control channel. CSG assisted the City in obtaining permits from Caltrans and the SCVWD.
Water Mains and Pressure Reducing Stations – Vista and Forest View Zones | Town of Hillsborough, CA
As Project Engineer, Mr. Laderman prepared contract documents for this project which included replacing 1,600 feet of a 12 inch diameter main in an easement, 700 feet of 6 inch to 12 inch mains in streets and five pressure reducing stations.
San Andreas Pipeline No. 3 Rehabilitation | San Francisco Public Utilities Commission, CA As Project Manager, he led the design team for this rehabilitation of 16,600 feet of 66-inch prestressed concrete cylinder pipe by sliplining with welded steel pipe. Much of the project was located in backyards and condominium parking lot easements. Mr. Laderman conducted a public meeting to introduce the project to the community.
Vista Tank Restoration | Town of Hillsborough, CA
Mr. Laderman managed the planning and the initial design of this project which replaced two storage tanks and a pump station on a small site. The previous 350,000-gallon steel tank and previous abandoned wood tank were replaced with a 580,000-gallon prestressed concrete tank.
The previous pump station with two pumps was replaced with a pump station with two pumps of a capacity close to previous in a larger, up-to-date structure. He managed a team that included five subconsultants (Geotechnical, Pump Station, Electrical, Landscaping and Arborist), coordinated with the tank design/builder. Under his supervision, CSG staff prepared bid plans, specifications and cost estimate for the General, Civil, Architectural, and Structural disciplines. CSG also provided construction support services for the Civil, Architectural, and Structural work.
Darrell Tank No. 3, Improvements and Coatings | Town Of Hillsborough, CA As Project Manager / Project Engineer, Mr. Laderman prepared plans and specifications to install structural improvements, water mixing improvements, and recoating a one-million gallon steel water storage tank
Principal Engineer
Senior Engineer
Associate Engineer
QUIET RIVER
(Field Surveying)
BAGG
(Geotech)
EXARO
(Potholing)
Grand Totals
(CSG & Subs)
$240 $205 $170 Hours Cost Cost Cost Cost Cost
Kickoff Meeting 2 2 4 $ 890 $ 890 Coordination with City 4 4 8 $ 1,780 $ 1,780 Schedule Update 2 2 4 $ 890 $ 890 Progress Reports 8 8 $ 1,920 $ 1,920 Invoices 4 4 $ 960 $ 960
Project Team Meeting (3), Teleconference (4) 8 8 16 $ 3,560 $ 3,560 Subtotal - Task 1 28 16 0 44 $ 10,000 $ - $ - $ - $ 10,000 Utility Research 4 4 8 $ 1,500 $ 1,500 Topographic Survey and Right of Way Mapping 2 2 $ 480 $ 9,680 $ 10,160 Geotechnical Report 2 2 $ 480 $ 21,175 $ 21,655 Utility Locating (Potholing) 2 2 $ 410 $ 10,875 $ 11,285 Subtotal - Task 2 4 6 4 14 $ 2,870 $ 9,680 $ 21,175 $ 10,875 $ 44,600 65% Plans, Estimate 4 32 64 100 $ 18,400 $ 18,400 95% Plans, Specifications, Estimate 4 16 24 44 $ 8,320 $ 8,320 Final Deliverables Package 2 8 16 26 $ 4,840 $ 4,840 QA/QC 8 8 $ 1,920 $ 1,920
Subtotal - Task 3 18 56 104 178 $ 33,480 $ - $ - $ - $ 33,480 Response to RFIs 2 4 4 10 $ 1,980 $ 1,980 Addendum to Bid Documents 2 4 8 14 $ 2,660 $ 2,660 Subtotal - Task 4 4 8 12 24 $ 4,640 $ - $ - $ - $ 4,640 Submittal Review 2 8 10 $ 2,120 $ 2,120 Response to RFIs 2 8 10 $ 2,120 $ 2,120 Change Orders Support 2 6 8 $ 1,710 $ 1,710 Field Visits (3) 6 6 12 $ 2,670 $ 2,670 Record Drawings 1 4 8 13 $ 2,420 $ 2,420 Subtotal - Task 5 13 32 8 53 $ 11,040 $ - $ - $ - $ 11,040 TOTAL TASKS 1-5 67 118 128 313 $ 62,030 $ 9,68 0 $ 21,175 $ 10,875 $ 103,760
DALY CITY - SAINT FRANCIS WATER MAIN REPLACEMENT PROJECT RESOURCE ALLOCATION ESTIMATE (PREPARED BY CSG Consultants, 10/19/2022) Task Description CSG
Totals
Category
TASK 1 - Project Management And Coordination
TASK 4 - Bid Phase Support Services
TASK 3 - Deliverables (65%, 95%, Final PS&E)
TASK 5 - Construction Support Services
Sub-Consultants CSG Consultants, Inc.
TASK 2 - Project Design and Construction
ID Task Name Duration Start
1 Notice to Proceed 1 day Mon 11/14/22
2 Task 1 - Project Management & Coordination 291 days Tue 11/15/22 3 Kickoff Meeting 1 day Tue 11/15/22
4 Prelliminary Research 5 days Wed 11/16/22
5 Field Investigation 1 day Wed 11/16/22
6 Monthly Progress Reports & Invoices 291 days Tue 11/15/22 7 Monthly Project Schedule Updates 291 days Tue 11/15/22 8 Task 2 - Project Design and Coordination 63 days Wed 11/16/22 9 Geotechnical Investigation 30 days Wed 11/16/22
10 Conduct Right of Way Mapping 20 days Wed 11/16/22
11 Perform Topographic Survey 15 days Wed 11/16/22
12 Prepare Survey Drawing 5 days Wed 12/7/22
13 Potholing 10 days Mon 1/30/23
14 Task 3 - Deliverables (Prepare Plans, Specs and Estimates) 133 days Wed 12/14/22 15 Prepare Utility Conflict Maps for Utility Coordination 10 days Wed 12/14/22 16 Prepare 65% PS&E 23 days Wed 12/14/22
17 City Review 65% PS&E 10 days Mon 1/16/23
18 Design Review Meeting with City 1 day Mon 1/30/23
19 Prepare 95% PS&E 20 days Tue 1/31/23
20 City Review 95% PS&E 10 days Tue 2/28/23
21 Final Design Review Meeting with City 1 day Tue 3/14/23 22 Finalize PS&E 5 days Wed 3/15/23
23 Coordinate with Dept of Drinking Water for Crossing Variances 60 days Wed 3/15/23 24 Coordinate with Utility Companies for Relocation/Adjustment 90 days Mon 2/13/23 25 Task 4 - Bid Phase Support Services 26 days Wed 4/19/23 26 Advertise Project 25 days Wed 4/19/23
27 Bid Opening 1 day Wed 5/24/23
28 Task 5 - Construction Support Services 157 days Mon 5/22/23 29 Daly City Council Meeting 1 day Mon 5/22/23
30 Award Project to Contractor 10 days Tue 5/23/23
31 Pre-Construction Meeting 1 day Tue 7/18/23
32 Construction Support 100 days Wed 7/19/23
33 Close-Out 15 days Wed 12/6/23
11/14 Notice to Proceed
Task 1 - Project Management & Coordination
11/15 Kickoff Meeting
Prelliminary Research
Field Investigation
Monthly Progress Reports & Invoices
Monthly Project Schedule Updates
Task 2 - Project Design and Coordination
Geotechnical Investigation
Conduct Right of Way Mapping
11/16 Perform Topographic Survey
Prepare Survey Drawing
Potholing
Task 3 - Deliverables (Prepare Plans, Specs and Estimates) 12/14 Prepare Utility Conflict Maps for Utility Coor dination Prepare 65% PS&E
City Review 65% PS&E
Design Review Meeting with City
Prepare 95% PS&E
City Review 95% PS&E
Final Design Review Meeting with City
Finalize PS&E
Coordinate with Dept of Drinking Water for Crossing Variances Coordinate with Utility Companies for Relocation/Adjustment Task 4 - Bid Phase Support Services
Advertise Project
Bid Opening
Task 5 - Construction Support Services
Daly City Council Meeting
5/23 Award Project to Contractor
Pre-Construction Meeting
Construction Support 7/19
Close-Out
N D J F M A M J J A S O N D J F M A M J J
Half 2, 2022 Half 1, 2023 Half 2, 2023 Half 1, 2024
Daly City - St. Francis Water Main Replacement Project
Preliminary Project Schedule (by CSG Consultants, Inc.)
City Council Agenda ReportItem # _____
Meeting Date: December 13, 2022
Subject: Acceptance of Public Access Easement from the BP3-SF7 2001 JS OWNER, LLC for the Public Access Easement at 2001 Junipero Serra Boulevard
Recommended Action
Staff recommends that the City Council approve and authorize the Interim City Manager to accept, on behalf of the City, the Public Access Easement Deed from the BP3-SF7 2001 JS OWNER, LLC for the access road to Marchbank Park at 2001 Junipero Serra Boulevard.
Background
The BP3-SF7 2001 JS OWNER (Grantor) was issued a building permit on May 31, 2022 from the Building Department to improve the 2001 Junipero Serra Boulevard building’s infrastructure for future labs. The applicant requested to use the path west of Marchbank Park in order to stage the crane to install the new HVAC units. During the plan review process, it was determined that there was no public access easement over the access road from North Parkview Avenue to the path west of Marchbank Park. In order for the public to access the path west of Marchbank Park from North Parkview Avenue, the Grantor is required to grant a Public Access Easement for the access road.
Discussion
Acceptance of the Public Access Easement will memorialize public access on the access road over the private property located at 2001 Junipero Serra Boulevard.
The attached legal descriptions and plat maps for the Public Access Easement Deed have been reviewed and approved by staff.
Fiscal Impact
There is no fiscal impact associated with this recommendation.
Summary/Conclusion
Staff recommends that the City Council approve and authorize the Interim City Manager to accept, on behalf of the City, the Public Access Easement Deed from the BP3-SF7 2001 JS OWNER, LLC for the access road to Marchbank Park at the 2001 Junipero Serra Boulevard.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Acceptance of Public Access Easement
from the BP3-SF7 2001 JS OWNER, LLC
Meeting Date: December 13, 2022
Respectfully submitted,
Roland Yip Richard Chiu, Jr.
Senior Civil Engineer Director of Public Works
Attachments:
1. Public Access Easement Deed
5060AC
CERTIFICATE OF ACCEPTANCE
(Government Section 27281)
THIS IS TO CERTIFY that the interest in real property conveyed by the Public Access Easement Deed dated _________________, 2022 from DALY CITY BP3-SF7 2001 JS OWNER, LLC, a Delaware limited liability company to the City of Daly City, a municipal corporation, is hereby accepted by the undersigned on behalf of the City of Daly City pursuant to the authority conferred by City Council Resolution No. _______ adopted on ____________________, 2022, and the City of Daly City consents to recordation thereof by its duly authorized officer.
CITY OF DALY CITY, a municipal corporation
Dated: __________________, 2022 By: ______________________________ Thomas J Piccolotti
Interim City Manager
5060AC
A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF )
) SS
COUNTY OF )
On ______________ before me, ___________________________ , a Notary Public, personally appeared ___________________________________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature ________________________________
City Council Meeting Agenda ReportItem # _____
Meeting Date: December 13, 2022
Subject: Resolution Adopting Salary Schedule and Benefits for City Clerk and City Treasurer Recommended Action
That the City Council adopt a resolution to implement salary/stipend adjustments and benefits for the City Clerk and City Treasurer consistent with previous adjustments granted to other recognized bargaining units.
Discussion
The City Council has authorized the following salary/stipend adjustment and benefits for the City Clerk and City Treasurer as follows:
City Clerk:
Effective the first full pay period of October 2022 - 4% salary increase Effective the first full pay period of October 2023 - 4% salary increase Effective the first full pay period of October 2024 - 4% salary increase City Treasurer:
Effective the first full pay period of October 2022 - 4% increase to current stipend Effective the first full pay period of October 2023 - 4% increase to current stipend Effective the first full pay period of October 2024 - 4% increase to current stipend Retiree Health Benefits:
The retiree health benefit for all employees hired on or after November 14, 2022, shall be limited to the PEMCHA minimum.
For employees hired on or after November 14, 2022, the City shall contribute $50 per month to the current ICMA retiree health savings account.
Fiscal Impact
The City will need to increase the General Fund budget for FY 2023 to accommodate the salary and benefit increases proposed for the City Clerk and City Treasurer. The budget increases will be brought together with the other bargaining unit changes as part of the mid-year adjustments, most likely in February or March. Staff estimates that the General Fund budget deficit for FY 2023 will increase Citywide by about $2.32 million to $4.87 million due to salary and benefits changes resulting from labor negotiations.
Summary/Conclusion
Staff recommends that the City Council adopt a resolution approving salary/stipend adjustments and benefits for City Clerk and City Treasurer.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
City Council Agenda Report
Subject: Resolution Adopting Salary Schedule and Benefits for City Clerk and City Treasurer Meeting Date: December 13, 2022
Respectfully submitted,
Natalie Sakkal
Director of Human Resources
City Council Meeting Agenda ReportItem # _____
Meeting Date: December 13, 2022
Subject: Amend City Wide Fee Schedule for the Annual Fire Inspection Fee Recommended Action
Staff recommends that the City Council adjust the Annual Fire Inspection Fee.
Background
On July 11, 2022, the City Council approved Citywide fee adjustments.
Discussion
Fire staff have reviewed the fees for Annual Fire Inspections as well as New Occupancy/Business Inspections and determined that the level of effort for each type of inspection is the same.
Therefore, staff recommends that the Annual Fire Inspection Fee be decreased from $630 per inspection to $419 per inspection (and each reinspection thereafter) to align with the New Occupancy/Business Inspection Fee.
Fiscal Impact
The recommended action will decrease General Fund revenue by $211 per inspection. This budget decrease will be brought to the City Council as part of the Citywide mid-year budget adjustments, most likely in February or March.
Summary/Conclusion
Staff recommends that the City Council adjust the Annual Fire Inspection Fee. Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Timothy J. Nevin
Director of Finance and Administrative Services
Attachment: City of Daly City Master Fee Schedule Proposed Amendment
City of Daly City Master Fee Schedule Proposed Amendment Fee Fee Title Unit Current Proposed
5. FIRE
Required Services
5.42 Annual fire inspection and each reinspection thereafter Per inspection $630 $419
City Council Meeting Agenda ReportItem # _____
Meeting Date: December 13, 2022
Subject: Public Hearing on Community Development and Housing Needs Recommended Actions
1. Conduct a public hearing to identify community development and housing priorities for the City’s Five-Year HUD Consolidated Plan for FY23-24 through FY27-28.
2. Authorize the solicitation of Request for Proposals for FY23-24 Community Development Block Grant funds.
Background
Each year, the City of Daly City receives a federal grant of Community Development Block Grant (CDBG) and HOME funds from the Department of Housing and Urban Development (HUD). The CDBG funds are to be used to meet community development and housing needs that primarily benefit low-income residents, and the HOME funds are to be used to expand the supply of decent, safe and affordable housing for lower income households. HUD requires a community participation process in the allocation of these funds which the City satisfies by holding a public hearing in December on community development and housing needs, and another public hearing in April to hear comments on the draft Action Plan which identifies how the CDBG and HOME funds will be allocated. An Action Plan is prepared annually, and a Five-Year Consolidated Plan is prepared every five years. The Five-Year Consolidated Plan includes a needs assessment and analysis of community development and housing needs, and a strategic plan to address and prioritize the needs. The Action Plan identifies how the CDBG and HOME funds are allocated annually to carry out the strategic plan expressed in the Consolidated Plan.
FY23-24 is the first year of a new Five-Year Consolidated Plan period which begins July 1, 2023 and ends June 30, 2024. Staff is currently working on a needs assessment and analysis of community development and housing needs by reviewing various housing and demographic data.
In addition to reviewing this data, staff has partnered with the four other jurisdictions in San Mateo County (County of San Mateo, and the cities of South San Francisco, San Mateo, and Redwood City), who are also in the process of preparing their Consolidated Plans, to conduct community outreach. The community outreach includes a survey of residents and stakeholders, and consultations with various agencies, organizations and community service providers such as the County’s Department of Health and the Continuum of Care. The survey was made available in November and will close in early January 2023. Additionally, staff convened a community meeting on November 29 that unfortunately was not well attended. Findings gathered from the survey, consultations, and the December 11 public hearing will inform the Five-Year Consolidated Plan that will guide how CDBG and HOME funds will be allocated.
City Council Agenda Report
Subject: Public Hearing on Community Development and Housing Needs Meeting Date: December 13, 2022
Discussion
CDBG
The allocation process for CDBG funds involves the issuance by the City of a Request for Proposal (RFP) for various uses of CDBG funds. Proposals that are funded must address the priority housing and community development needs identified in the Five-Year Consolidated Plan. Within the five-year period of the Consolidated Plan, three RFPs will be issued since the City has a two- year CDBG funding cycle unless the funding cycle crosses over into a Consolidated Plan period.
For example, an RFP will be issued for FY23-24 and FY25-26, each the first of a two-year funding cycle; and another one for FY27-28, the last year of the Consolidated Plan period. Through the RFP process, the City can fund programs offered by community organizations that address the priority housing and community development needs of lower income Daly City residents.
The allocation of CDBG funds is generally divided into categories of eligible activities. These categories are Administration, Economic Development, Housing, Capital Improvements, and Public Services. The table below shows the allocation percentages of how CDBG funds have been allocated over the current Consolidated Plan period. For reference, Attachment A shows the activities under the different categories funded in FY22-23. HUD caps the Administration category, which goes toward the City’s cost to administer the CDBG program, at 20% of the CDBG funds available. The table does not include Administration since the City allocates the maximum it can to Administration. The percentages below do not add up exactly to 80% because the amount allocated to Administration is based on the CDBG entitlement grant plus anticipated program income.
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23
CDBG funds
available to
allocate
(entitlement
grant)
$1,208,211
($1,057,728)
$1,129,447
($1,018,573)
$1,163,952
($1,074,661)
$1,618,166
$1,077,165)
$1,257,827
$1,005,545)
Economic
Development
0% 0% 0% 0% 1.8%
Housing 43.9% 39.2% 40.1% 30.7% 39.8%
Capital
Improvements
29.3% 32.8% 33.3% 50.7% 33.6%
Public
Services
8.3% 8.9% 7.0% 4.8% 8.1%
Table 1: CDBG allocation
City Council Agenda Report
Subject: Public Hearing on Community Development and Housing Needs Meeting Date: December 13, 2022
For the current Five-Year Consolidated Plan period, the City’s CDBG entitlement grant averaged $1,040,734. About a third of the CDBG funds each year went towards paying off a HUD Section 108 loan that was used for the construction of the Bayshore Community Center. The final payment on the loan was made in August of 2022, freeing up CDBG funds for other eligible activities in the upcoming Consolidated Plan period. In addition to the 20% Administration cap mentioned earlier, HUD caps the allocation amount of CDBG funds for Public Services at 15%. Note, Table 1 does not include CDBG-CV, CDBG funds that were allocated to respond to the COVID-19 pandemic.
HOME
Eligible funding categories for HOME are Administration, New Housing Construction, Housing Rehabilitation, Homebuyer Assistance, and Tenant Based Rental Assistance (TBRA). HOME regulations require that at least 15 percent of the HOME funds be allocated to a Community Housing Development Organization (CHDO) for housing development, and that a maximum 10 percent of the grant can go towards Administration. The table below shows the amount of HOME funds received during the current Consolidated Plan period.
FY18-19 FY19-20 FY20-21 FY21-22 FY22-23 TOTAL
HOME grant
amount
$412,180 $355,373 $380,743 $389,735 $390,419 $1,928,450 Table 2: HOME funds
During the current Consolidated Plan period, the City allocated $750,000 to emergency TBRA in response to COVID-19. About half of this amount was from HOME funds left over from the prior Consolidated Plan period (FY16-17 and FY17-18), and the other half from the current Plan period.
The balance of HOME funds has been allocated to Administration and New Housing Construction.
Because of the small amount of HOME funds received each year, the City does not involve an RFP process for the HOME funds. When a specific project has been identified, it will be presented to the City Council for funding consideration. In June 2022, the City Council approved a conditional allocation of $1,129,804 in HOME funds to a 72-unit affordable housing development on 493 Eastmoor.
Summary/Conclusion
The City receives CDBG and HOME funds from HUD to help the City address housing and community development needs for lower income Daly City residents. HUD requires the City to prepare a Five-Year Consolidated Plan to prioritize the needs and develop a strategic plan. An
City Council Agenda Report
Subject: Public Hearing on Community Development and Housing Needs Meeting Date: December 13, 2022
Action Plan is required annually to allocate how CDBG and HOME funds will be used to address the needs and implement the strategic plan expressed in the Consolidated Plan.
Staff requests that the City Council conduct the public hearing to receive comments on housing and community development needs which will be taken into consideration when drafting the Consolidated Plan for FY23-24 through F27-28. Notice of this hearing was published in The Examiner and was made available on the City’s website and at the City Clerk, the Community Service Center, and libraries. Staff also requests the Council to authorize solicitation of a Request for Proposal for CDBG funding for FY23-24.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Lenelle Suliguin Tatum Mothershead
Housing Coordinator Director, Economic & Community Development Attachment:
FY22-23 CDBG Allocation Table
City Council Agenda Report
Subject: Public Hearing on Community Development and Housing Needs Meeting Date: December 13, 2022
Attachment A: FY22-23 CDBG Allocation Table
City Council Meeting Agenda ReportItem # _____
props
Meeting Date: December 13, 2022
Subject: AUTHORIZE AGREEMENT WITH SACRED HEART CATEDRAL
PREPARTORY FOR THE IMPROVEMENTS AND USE AT MARCHBANK
PARK
Recommended Action
Authorize the Interim City Manager to enter into an agreement with Sacred Heart Cathedral Preparatory for the improvements and use at Marchbank Park located at 10 S Parkview Ave, Daly City, CA.
Background
Marchbank Park has the only full-sized baseball field operated by the City of Daly City. The field is used for City programs and various high school athletic games throughout Daly City. Staff worked with Sacred Heart Cathedral Preparatory (SHCP) on a draft MOU for the use of Marchbank Park by the school athletic program and City of Daly City, which outline proposed upgrades, enhancements, and improvements to Marchbank Park.
The City of Daly City and Sacred Heart have a successful history of joint projects and collaboration that improve and enhance public parks and facilities. In 2019, the City and Sacred Heart improved the baseball facilities at Westlake Park and both the public and the school cooperatively used the field for fun and recreation.
Discussion
Sacred Heart is proposing to revitalize Marchbank Park as outlined in the draft MOU, attached. The proposal include constructing new baseball and softball facilities for the field along with replacing the playing surface with sustainable synthetic turf and associated lines. Among many enhancements, SHCP proposes to install new lights, scoreboard, pedestrian pathways, and screenings. The new facilities and public areas would be consistent with the Daly City Parks and Recreation Master Plan and the proposed upgrades would address many of the action items listed for Marchbank Park. Sacred Heart is committed in this proposal to address stormwater management, synthetic turf life cycle and end of life concerns.
This new field and facilities would be available to the public for multiple athletic sports such as baseball, softball, soccer, and lacrosse, as well as future community events and festivals. The MOU provides Sacred Heart the use the Park for 25 hours a week for 15 years with an ongoing rental fee of $100,000 per year. The Daly City Department of Library and Recreation would continue to use the field and park on weekdays and weekends in the afternoon, evening and exclusively on Sundays.
This will provide ongoing revenue opportunities to the City above the proposed rental fee of Sacred Heart.
City Council Agenda Report
Subject: AUTHORIZE AN AGREEMENT WITH SACRED HEART CATHEDRAL PREPATORY FOR THE
USE AND IMPROVEMENTS AT MARCHBANK PARK
Meeting Date: December 13, 2022
Fiscal Impact
SHCP agrees to pay all costs associated with the planning, preparation, construction, maintenance, and operation of the improvements as outlined in the MOU. After the field and facility enhancements are made by SCHP agrees to pay an ongoing rental fee of $100,000 for 15 years.
Summary/Conclusion
Attached is the draft MOU outlining the terms and conditions for the construction, improvements, and use of the facilities for the agreement. Staff is available to provide any additional information desired by the Mayor or Council members.
Respectfully submitted,
Thomas J. Piccolotti
Interim City Manager
Attachment: Draft MOU
1 Memorandum of Understanding (MOU)
Sacred Heart Cathedral Preparatory and City of Daly City for Marchbank Park I. Purpose
This Memorandum of Understanding (MOU) is entered into by and between the following entities:
Sacred Heart Cathedral Preparatory High School, (SHC) 1055 Ellis Street, San Francisco, California, and the City of Daly City, 333 90th Street, Daly City, California.
These entities are partnering on the use of the Baseball Field and associated facilities/areas at Marchbank Park, Daly City, located at 10 South Parkview Avenue from the period of time between January 2024 and January 2039.
The purpose of this MOU is to establish the framework through which, after the City Council of Daly City approved the concept at its meeting held December 13, 2022. The two entities will collaborate and also articulate the specific roles and responsibilities of each partner in implementing the approved field project and field use.
II. Scope of Work
Each party agrees to improvements and enhancements by SHC prior to use of the field. The improvement project proposed by SHC is:
1. Synthetic turf varsity baseball and softball field with possible soccer/lacrosse lines if space allows
2. New dugouts
3. New bullpens
4. New or renovated batting cages
5. New backstop and bleacher seating
6. New accessible pathway from parking garage
7. New scoreboard
8. New protective screening along first and third baselines
9. New concession/restroom structure concept based on square footage-based needs.
10. New sports equipment storage
11. New sports field lighting - option
12. Conceptual Design for the remaining playground, court and public areas based on Daly City Parks and Recreation Master Plan
13. Prepare a writing narrative approach addressing stormwater management, synthetic turf life cycle and end of life concerns.
SHC will carry out these improvement and enhancement projects during the preseason (Fall 2023/Winter 2023-24).
SHC will use its own equipment to ensure the safety of its players and coaches.
III. Funding of field improvement and enhancement project SHC will assume responsibility for payments to their workers and their vendors in this described field improvement and enhancement project (see section II).
2 IV. Terms of Use
1. Allow SHC use of Marchbank Park during the three seasons of play for 20 hours a week for a period of 15 years
2. DCDLRS will use Marchbank Park all year on weekdays after 6:30pm and weekends after 2:00pm for its youth teams.
3. SHC will offer Daly City youth opportunities to attend baseball/sports clinics and camps held at Marchbank Park at no charge or a significantly reduced rate.
4. SHC will pay Daly City One Hundred Thousand dollars a year in rental fees for the length of the agreement
5. DCDLRS will use Marchbank Park on Sundays
V. Joint Responsibilities for Communications, Outreach, and Development of Timelines Each entity agrees to the following joint responsibilities-- 1) Each will appoint a key contact person. SHCP will be represented by Mr Phil Freed, Athletic Director. Daly City’s representative in this partnership is Mr. Thomas J Piccolotti, Interim City Manager. 2) These key contacts will maintain frequent communication to facilitate cooperation under this MOU. 3) These key contacts will work together to determine appropriate timelines for project updates and status reports throughout the field improvement project preseason period as well as the season. 4) Each key contact will carry out MOU terms of as a representative of their entities.
VI. Mutual Indemnification.
It is agreed that the SHCP shall defend, hold harmless and indemnify the City, its officers and employees, from any and all claims, suits, or actions of every name, kind and description, brought for, or on account of, injuries or death of any person or damage to property of any kind whatsoever and to whomsoever belong, which arise out of the performance of the City or which result from the negligent act or omissions of the SHCP, its officers, and/or employees, provided that this shall not apply to injuries for which the City has been found by a court of competent jurisdiction to be solely liable by reason of its own negligence or willful misconduct.
It is further agreed that the City shall defend, hold harmless, and indemnify the SHC, its officers, and employees from any and all claims, suits, or actions of every name, kind, and description, brought for, or on account of, injuries to or death of any person(s) or damage to property of any kind whatsoever and to whomsoever belong, which arise out of the negligent acts or omissions of the City, its officers and/or employees, other than City, provided that this shall not apply to injuries for which SHC has been found by a court of competent jurisdiction to be solely liable by reason of its own negligence or willful misconduct.
In the event of concurrent negligence of the SHC, its officers and/or employees, City, its officers and/or employees, to persons and/or property, which arise out of terms and conditions of this Agreement shall be apportioned according to the California theory of comparative indemnity.
3 The duty of each party to indemnify and save harmless as set forth herein shall include the duty to defend as set forth in Section 2778 of the California Civil Code.
VII. Liability Insurance.
SHC is liable for damage including negligence in the performance under this MOU. SHC agrees to maintain a policy of insurance in the minimum amount of $1 million to cover any negligent acts or omissions committed by SHC or SHC’s employees or agents during the performance of any duties under this agreement. General liability insurance shall include endorsements that:
a. Identify the policy number;
b. Include a statement that “the City of Daly City, including its officers, employees and volunteers are additional insureds;
c. Include a statement that the insurance shall be primary and that the insurance shall not be cancelled except upon prior written consent to Daly City (30 days prior); d. A CG 20 10 11 85 form is required;
e. Endorsements must be signed by the insurance company or broker, and provided to the City; f. Any deviations from the above insurance requirements must be approved by the City Attorney’s Office
VIII. Non-Assignability
SHC shall not assign this MOU or any portion thereof to a third party without the prior written consent of City, and any attempted assignment without such prior written consent in violation of this sections automatically shall terminate this Agreement.
IX. Effective Date/Duration/Termination
This MOU shall take effect from December 2022 and shall remain in effect until January, 2039.
This MOU is an at-will agreement and may be modified by mutual consent of authorized officials (see below). It will remain in effect until modified or terminated by one or both entities through mutual consent. This MOU is renewable each year pending approvals between both entities. SHCP or City may, at any time after ten days from execution of Agreement, terminate this Agreement, in whole or in part by giving thirty (30) days written notice specifying the effective date and scope of such termination.
X. Compliance with Laws.
SHCP, and its agents and contractors shall use the standard of care in its profession to comply with all applicable federal, state and local laws codes, ordinances and regulations. SHCP shall ensure that all improvements are done by licensed contractors and meet the industry standards.
XI. Non-Discrimination
SHCP shall not discriminate, on the basis of a person’s race, ancestry, sex, creed, color, national origin, religion, age, political affiliation, marital status, medical condition, sexual orientation, or disability, against any employee, applicant for employment, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by SHCP under this Agreement. SHCP shall apply with all applicable federal, state and local laws, policies, rules, and requirements related to equal
4 opportunity and non-discrimination. SHCP shall ensure full equal employment opportunity for all employees under this Agreement.
XII. Contract Administration
This Agreement shall be administered by the Interim City Manager of Daly City and SHCP’s Director of Athletics. All correspondence shall be directed to or through them or his/her designee.
XIII. Notices
Phil Freed, CAA
Director of Athletics
1055 Ellis Street
San Francisco, CA 94109
Any written notice to City shall be sent to:
Thomas J Piccolotti
Interim City Manager
333 90th Street
Daly City, CA 94015
XIV. Governing Law
This Contract and all interpretations thereof shall be governed by the laws of the State of California.
5 IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement as of the date first above written.
1) For Sacred Heart Cathedral Preparatory High School
__________________
Signature/Date
Melinda Lawlor Skrade
President
Sacred Heart Cathedral Preparatory
2) For the City of Daly City
12/8/2022
__________________________________
Signature/Date
Thomas J. Piccolotti
Interim City Manager
Cit of Daly City
City Council Agenda ReportItem # _____
Meeting Date: December 13, 2022
Subject: Award Construction Contract for the Community Development Block Grant (CDBG) ADA/Sidewalk Improvements Project
Recommended Action
Staff recommends that the City Council:
1) Approve the design documents for the CDBG ADA/Sidewalk Improvements Project; 2) Affirm the CEQA determination of Categorical Exemption; 3) Accept all responsive bids and award a construction contract for the base bid to Golden Bay Construction Inc., of Hayward, California in the amount of $426,654.00; and 4) Authorize the Interim City Manager to execute all necessary contracts to complete the project.
Background
The CDBG ADA/Sidewalk Improvements Project includes construction of American’s with Disabilities Act (ADA) compliant concrete curb ramps, sidewalk, curb and gutter, brick work, utility adjustments, and asphalt conform, within low income areas.
The project is primarily funded by CDBG from the United States Department of Housing and Urban Development (HUD). The CDBG funds have Section 3 requirements of 25% of total labor hours be Section 3 Workers and 5% of total labor hours be Targeted Section 3 Workers. Section 3 is a provision of the Housing and Urban Development Act of 1968 to ensure that employment and other economic opportunities generated by certain HUD financial assistance shall, to the greatest extent feasible, be directed to low- and very low-income persons.
The base bid includes a total of twenty-two (22) curb ramps located at John Daly Blvd, 2 nd Avenue, 3 rd Avenue, and Hillside Blvd. The Add Alternate A includes four (4) curb ramps located on Geneva Avenue, and Add Alternate B includes seven (7) curb ramps located on Bayshore Blvd.
Discussion
The construction bid documents were prepared in-house by the Engineering Staff, and by consultants, AETYPIC, Inc. and Pavement Engineering, Inc.
The project was advertised on October 16, 2022, and seven (7) bids were received on November 8, 2022.
The lowest six (6) bids ranged from $255,740.00 to $618,800.00, the 7 th lowest bid had a bid calculation error resulting in a bid of $9,760,400.00. The lowest six (6) bids and the Engineer’s Estimate are summarized as follows:
Award Construction Contract for the CDBG ADA/Sidewalk
Improvements Project
Meeting Date: December 13, 2022
Bidder
Base Bid Add Alternate
A
Add Alternate
B
Total Bid Comment on
Bidder
1. Mercoza $189,000.00 $34,710.00 $55,790.00 $255,740.00 Non-Responsive Bid
2. FJ&I Engineering
Inc. $250,700.00 $34,710.00 $55,790.00 $341,200.00 Non-Responsive Bid
3. JJR Construction Inc. $317,929.75 $37,318.75 $59,475.75 $414,724.25 Non-Responsive Bid
4. FBD Vanguard
Construction Inc. $385,625.00 $47,050.00 $63,950.00 $496,625.00 Non-Responsive Bid
5. Golden Bay
Construction Inc. $426,654.00 $48,510.00 $75,740.00 $550,904.00 Responsive Bid
6. Rosas Brothers
Construction $451,600.00 $66,500.00 $100,700.00 $618,800.00 Non-Responsive Bid
Engineer’s Estimate $315,180.00 $35,530.00 $55,180.00 $405,890.00 City staff recommends the bids submitted by the apparent 4 lowest bidders and the 6 th lowest bidder be deemed non-responsive due to not filling out or incompletely filling out the required HUD forms. HUD forms with the CDBG Section 3 requirements were to be completely filled out and submitted with the bids.
City staff is recommending to award to the 5 th lowest bidder, Golden Bay Construction, Inc., who has completely filled out all of the required HUD forms, resulting in their total bid being deemed the lowest responsive bid.
Golden Bay Construction, Inc. of Hayward, California, holds the required Class A contractor’s license, which is current and in good standing and they have completed projects throughout the Bay Area including several for the City of Daly City.
After completely evaluating the bids, staff has determined that the most cost effective approach is to award the Base Bid only due to the available CDBG funds. The low responsive base bid for this project is 35% higher than the Engineer’s estimates. Staff found their bid reasonable based on the current construction industry market. If approved, it is anticipated that construction for this CDBG ADA/Sidewalk Improvements Project would begin in February 2023 and be completed by June 2023.
Fiscal Impact
The total estimated construction cost for the CDBG ADA/Sidewalk Improvements Project is $512,000.00, which includes the $426,654.00 construction contract and an additional $85,346.00 (20%) for the construction contingency, inspection, and contract administration cost.
The $512,000.00 is available in project accounts 18-314-926 CDBG ADA/SIDEWALK IMPROVEMENTS, 17-314-869 ADA BARRIER REMOVAL (22/23), and 17-314-601 ADA/SIDEWALK IMPROVEMENTS.
No additional appropriation is needed at this time.
Summary/Conclusion
Staff recommends that the City Council:
1) Approve the design documents for the CDBG ADA/Sidewalk Improvements Project;
Award Construction Contract for the CDBG ADA/Sidewalk
Improvements Project
Meeting Date: December 13, 2022
2) Affirm the CEQA determination of Categorical Exemption; 3) Accept all responsive bids and award a construction contract for the base bid to Golden Bay Construction Inc., of Hayward, California in the amount of $426,654.00; and 4) Authorize the Interim City Manager to execute all necessary contracts to complete the project.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Roland Yip Richard Chiu, Jr.
Senior Civil Engineer Director of Public Works
Attachments:
1. CDBG ADA/Sidewalk Project Location Map
2. Full set of plans and specifications available at the City Clerk’s Office
LOCATION MAP FORSAN MATEO COUNTY, CALIFORNIACITY OF DALY CITYCDBG ADA/SIDEWALK IMPROVEMENTS Feet1" = 4000'-0"4000200001000