AVAILABILITY OF PUBLIC RECORDS:
All public record to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the City Clerk’s Office, City Hall located at 333 90 th Street, Daly City, CA during normal business hours, at the same time that the public records are distributed or made available to the legislative body.
CITY OF DALY CITY
Special Meeting - CITY COUNCIL
AGENDA
Tuesday, October 10, 2023 - 7:30 PM
City Hall Council Chambers – 2nd Floor
City Hall, 333 – 90th Street
Daly City, CA 94015
To watch the live telecast:
https://www.youtube.com/DalyCityVideoMeetings or https://www.dalycity.org/agendas Public Participation:
There are three ways to submit public comment: (1) submit written comments by meeting day, (2) submit written comments during the meeting, and (3) attend the meeting in person.
1. To submit written comments by meeting day, please email [email protected] and include “Public Comment” in the subject line. All written comments received by 4:00 p.m. on meeting day will be provided to the City Council prior to the meeting.
Please note: Any emailed comments received after 4:00 p.m. on the meeting date are not guaranteed to be received by the City Council prior to the meeting. Comments are not read aloud into the record.
2. During the meeting, you may visit www.dalycity.org/agendas to submit comments using the Public Comment form to address the City Council on a specific item, or during the public comment period, and such comments are delivered to the City Council and City Staff during the meeting, and may be read into the record at the time they are received.
3. To speak at the meeting in person, please complete a Speaker Card located at the entrance to the Council Chamber and submit to a Staff Member as early in the meeting as possible.
Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting should call the office of the City Clerk at (650) 991-8078 as soon as possible.
CALL TO ORDER:
PLEDGE TO THE FLAG:
ROLL CALL:
Agenda – City Council
Tuesday, October 10, 2023
PRESENTATIONS:
1. SPEAK UP! Karen Ferguson, CORA Chief Executive Officer
2. Proclamation - Domestic Violence Awareness Month, Liezel Chan Lucero
3. Proclamation - Filipino American History Month
4. Proclamation - National Breast Cancer Awareness Month
APPROVAL OF MINUTES:
5. Regular Meeting of September 25, 2023
APPROVAL OF AGENDA:
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
NOTE: Speakers are limited to two minutes, unless modified by the Mayor.
The Council cannot take action on any matter raised under this item.
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine and may be approved by one roll call vote of the City Council. There shall be no separate discussion of the matters on the Consent Agenda unless requested by a member of the City Council. If discussion is required, that item will be removed from the Consent Agenda and will be considered separately at the end of the Agenda.
Resolutions:
6. Authorize City Manager to Execute the Funding Agreement with the City/County Association of Governments of San Mateo County for the Fiber Splicing and Fiber Cable Termination of the Smart Corridor Project
7. Exclusive Negotiating Agreement (ENA) between the City of Daly City and JM McLennan Development for Property at 1837 Junipero Serra Boulevard Daly City California
8. Authorize the City Manager to Execute an Agreement to Partner with CORA's Countywide SPEAK UP Campaign
9. Authorize the City Manager to Execute a Professional Services Agreement with Sally Swanson Architects, Inc. for the City Facilities – Interior Improvements Project
END OF CONSENT AGENDA
Agenda – City Council
Tuesday, October 10, 2023
AWARD OF BIDS/CONTRACTS:
10. Authorize Staff to Enter into an Agreement with Stomper Company, Inc., to Demolish the Reservoir 6B Roof and Remove Pre-Cast Columns
STAFF: Joshua Cosgrove
RECOMMENDATION: Adopt Resolution by Roll Call Vote
APPOINTMENTS: Board/Commission Membership Committee Appointments
REPORTS:
11. Council Committee
12. City Council
13. Staff
ADJOURNMENT:
Proclamation
Domestic Violence Awareness Month
October 2023
WHEREAS, more than one in three women and one in four men and one in two transgender individuals experience some form of physical or sexual violence and/or stalking by their intimate partner in their lifetime; and
WHEREAS,the marginalization of certain groups in society, including undocumented individuals, transgender individuals, and people living with disabilities, increases their vulnerability to domestic violence; and
WHEREAS,there were 7,945 requests for service through Community Overcoming Relationship Abuse (CORA)’s 24-hour crisis hotline and law enforcement referrals last year, and 1,291 adults and teens received community education on healthy relationships and the impact of intimate partner abuse; and WHEREAS,in San Mateo County, 112 adults and children were provided emergency shelter and 79 households were provided longer term rental assistance to escape their abusers last year; and
WHEREAS, 479 adults and children received therapy to help them with domestic violence- related trauma, and CORA fielded 1,973 requests for legal assistance; and WHEREAS, Daly City, as part of San Mateo County, recognizes the critical need for county wide services in order to support our residents; and
WHEREAS, domestic violence tragedies happen and within this year, Daly City resident Frances Lucero was fatally killed on March 6, 2023, a life lost too soon; and WHEREAS, Liezel Chan will continually fight for justice for her daughter and in Frances’s legacy will work together alongside Vice Mayor Juslyn Manalo to combat Domestic Violence with education, awareness and speaking out and push to prevent further lives lost from Violence against Women; and WHEREAS,intimate partner violence continues to be among the most under-reported crimes and Daly City is committed to eliminating all forms of intimate partner abuse.
NOW, THEREFORE, I, Raymond A. Buenaventura, Mayor, and members of the City Council, hereby proclaim October 2023 as Domestic Violence Awareness Month in the City of Daly City and encourage the Daly City community to stand together against domestic violence, to offer support and understanding to survivors, and to do their part to help rid our community of intimate partner violence.
Signed and sealed by the Mayor and City
Council of the City of Daly City this 10th day of
October 2023.
Raymond A. Buenaventura, Mayor
Juslyn C. Manalo, Vice Mayor
Roderick Daus-Magbual, Councilmember
Pamela DiGiovanni, Councilmember
Glenn R. Sylvester, Councilmember
Proclamation
Filipino American History Month October 2023
WHEREAS, the celebration of Filipino American History Month in October commemorates the first recorded presence of Filipinos in the continental United States, which occurred on October 18, 1587, when “Luzones Indios” came ashore from the Spanish galleon Nuestra Senora de Esperanza and landed at what is now Morro Bay, California.
WHEREAS, in 2009, U.S. Congress recognized October as Filipino American History Month in the United States. Various states, counties, and cities in the U.S. have established proclamations and resolutions declaring observance of Filipino American History Month.
WHEREAS,the late Dr. Fred Cordova, along with his wife, Filipino American National Historical Society (FANHS) Founder Dr. Dorothy Laigo Cordova, first introduced October as Filipino American History Month in 1992 with a resolution from the FANHS National Board of Trustees, marking 2023 the 31st anniversary of Filipino American History Month celebration.
WHEREAS, the City of Daly City commemorates Filipino American History Month each October, a month-long observance to honor and share the rich tapestry of Filipino American art, history, culture, and identity; and WHEREAS, this year the Daly City community celebrates Filipino American History Month with Kasayahan Sa Daly City, on Saturday, October 7, 2023, from 11 a.m. to 4 p.m., featuring music, dance, crafts, local Filipino vendors, and delicious Fil- Am cuisine; and
WHEREAS,Daly City’s Department of Library and Recreation Services has partnered with the Pilipino Bayanihan Resource Center to help further develop Kasayahan Sa Daly City into Daly City’s signature community and has curated a selection of titles by and about Filipinos and Filipino Americans for adults, teens, and children; and
WHEREAS,along with Neil Frank R. Ferrer, Consul General of the Republic of the Philippines in San Francisco, the City of Daly City encourages youth to embrace the Spark*Connect*Empower* movement within the Filipino American Community, to strengthen familial and ancestral connections with the Philippines.
NOW, THEREFORE, I, MAYOR RAYMOND A. BUENAVENTURA, and members of the City Council of the City of Daly City, do hereby proclaim the month of October 2023 as “FILIPINO-AMERICAN HISTORY MONTH” in Daly City and encourages the community to engage and celebrate in Filipino American festivities through-out the month.
Signed and sealed by the Mayor and City Council of
the City of Daly City this 10th day of October 2023.
Raymond Buenaventura, Mayor
Juslyn C. Manalo, Vice Mayor
Roderick Daus-Magbual, Councilmember
Pamela DiGiovanni Councilmember
Glenn R. Sylvester, Councilmember
Proclamation
National Breast Cancer Awareness Month
October 2023
WHEREAS, October is National Breast Cancer Awareness Month, an annual campaign to raise awareness about the impact of breast cancer in women and men and honor those who have lost their battle to this terrible disease; and WHEREAS,breast cancer is the second most common cancer affecting women. It is estimated 1 in 8 women will develop breast cancer over the course of their lifetime and an estimated 297,790 women in the United States will be diagnosed with breast cancer in 2023; and
WHEREAS,early detection is one of the most important strategies for treating breast cancer successfully, and regular screenings are the most reliable way to detect it early. There is renewed energy focusing on getting women to do the recommended screening schedule, before a cancer has spread and becomes less treatable; and
WHEREAS,It is important to maintain scheduled screenings, doctor appointments, and treatments without delay; and
WHEREAS, we applaud the advocates, medical professionals, researchers, and caregivers who dedicate their lives to making progress toward cures; and WHEREAS, we stand in solidarity with breast cancer survivors across the country; and WHEREAS,the Pink Ribbon has become the universal symbol of breast cancer, illustrating the cause, raising awareness, and bringing together women in solidarity. By wearing a simple piece of ribbon affixed with a pin, we are able to show our support for breast cancer awareness; and NOW, THEREFORE, I, Raymond A. Buenaventura, Mayor, and members of the City Council, hereby proclaim October 2023 as NATIONAL BREAST CANCER AWARENESS MONTH in Daly City and urge all citizens to rise to the occasion of becoming involved with breast cancer awareness by learning the warning signs and what steps to take in order to help prevent fatalities related to breast cancer.
Signed and sealed by the Mayor and City Council
of the City of Daly City this 10th day of October
2023.
Raymond A. Buenaventura, Mayor
Juslyn C. Manalo, Vice Mayor
Roderick Daus-Magbual, Councilmember
Pamela DiGiovanni, Councilmember
Glenn R. Sylvester, Councilmember
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
SEPTEMBER 25, 2023
--------------------------------
Note on Public Comments: For this meeting, members of the Council and the public had the option of attending in person to provide public comments, emailing comments to the City Clerk, or submitting comments through the public comment portal on the City’s website. Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting were instructed to call the office of the City Clerk at 991-8078 prior to the meeting.
Visit https://www.youtube.com/@DalyCityVideoMeetings/streams to view the City Council meetings
The meeting was called to order by Mayor Buenaventura at 7:00 P.M.
ROLL CALL: Councilmembers Present:
Raymond A. Buenaventura, Mayor
Juslyn C. Manalo, Vice Mayor
Roderick Daus-Magbual
Pamela DiGiovanni
Glenn R. Sylvester
Staff Present:
Thomas Piccolotti, City Manager
Rose L. Zimmerman, City Attorney
K. Annette Hipona, City Clerk
PRESENTATIONS:
Proclamations - National Preparedness Month 2023
(Bill Amable Deputy Fire Chief, North County Fire Authority)
Proclamation - National Fire Prevention Week October 8-14 2023 (Bill Amable, Deputy Fire Chief, North County Fire Authority)
APPROVAL OF MINUTES:
Regular Meeting of September 11, 2023
It was moved by Vice Mayor Manalo, seconded by Councilmember DiGiovanni and carried to approve the minutes of September 11, 2023.
APPROVAL OF AGENDA:
It was moved by Vice Mayor Manalo, seconded by Councilmember Daus-Magbual and carried to approve the agenda.
PUBLIC APPEARANCES/ORAL COMMUNICATIONS:
Marian Mann spoke about Daly City seniors missing the bocce tournaments, reported on a recent tournament between seniors and the Fire Department, and announced an upcoming tournament between the seniors and the Police Department.
CONSENT AGENDA:
It was moved by Vice Mayor Manalo, seconded by Councilmember DiGiovanni and carried to approve the consent agenda with the exception of item numbers 5, 7, and 8.
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
SEPTEMBER 25, 2023
2 Resolutions:
Approve Memorandum of Understanding and Salary Schedule between the City of Daly City and AFSCME, Local 829 and Appropriate Funds in the FY 2024 Budget
Rod Palmquist, Business Agent for AFSCME, submitted a live comment and voiced support for the ne gotiated contract , stating that it reflects residents’ values of investing in front -line employees, retaining talent, and supporting workers’ ability to live in communities they serve. Palmquist thanked the Council and Vice Mayor Manalo for supporting a fair contract and avoiding a likely strike.
Resolution 23-151, Adopting Composite Summary Memorandum of Understanding with AFSCME Local 829 (December 1, 2022, through November 30, 2025)
Approve Consolidated Annual Performance Evaluation Report (CAPER) for the Fiscal Year (FY) 2022-23 One-Year Action Plan
Housing Manager Betsy ZoBell provided information on the CAPER One-Year Action Plan which is required for the City to send to HUD as a condition of its funding. The CAPER summarized expenditures and accomplishments of the City’s CDBG and HOME programs in the past fiscal year. ZoBell addressed questions on how community members can best access the services and resources provided by these types of funding.
It was moved by Vice Mayor Manalo, seconded by Councilmember DiGiovanni and carried by voice vote to adopt the following resolution:
Resolution 23- 152, Approving Submission to the Federal Department of Housing and Urban Development (HUD) for Fiscal Year 2022-2023 Consolidated Annual Performance Evaluation Report for the Community Development Block Grant and Home Programs
Approve Time Extension for Major Subdivision SUB-12-20-14799, Use Permit UPR-7-19- 14111, and Design Review DR-7-19-14112 — 6098 Mission Street Mixed-Use Building
Resolution 23- 153, Approving Extension of Major Subdivision SUB -12-20-14799, Use Permit UPR-7-19-14111 and Design Review DR-7-19-14112 for Mixed-Use Building at 6098 Mission Street
Authorize the City Manager to Execute a License Agreement with Artists in Motion Bay Area (AIMBA) for the Use of Certain Portions of the Doelger Arts Center (200 Northgate Avenue)
City Attorney Rose Zimmerman provided information on the agreement terms, AIMBA’s history and relationship with the Westlake School for the Performing Arts (WSPA), and the rental license fee associated with the space. AIMBA board members Daniella and Sharlene were pleased to have the opportunity to bring AIMB A back to the community. Their mission includes continuing to thrive and to provide scholarships to WSPA students.
City Attorney Zimmerman clarified for the Council there was no conflict of interest for Councilmember Daus-Magbual to vote on this item.
It was moved by Councilmember Daus-Magbual, seconded by Vice Mayor Manalo and carried by voice vote to adopt the following resolution:
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
SEPTEMBER 25, 2023
3 Resolution 23-154, Approving Execution of License Agreement with Artists in Motion Bay Area
Accept Board of State and Community Corrections (BSCC) Organized Retail Theft Grant Funds
Acting Chief of Police Cameron Christensen provided information on and requested acceptance of the BSCC grant funds totaling $8,033,830 which will support the enforcement of organized retail theft and other theft-related incidents. Christensen addressed questions regarding how the $8 million plus funding will be implemented.
It was moved by Councilmember DiGiovanni, seconded by Councilmember Sylvester and carried by voice vote to adopt the following resolution:
Resolution 23- 155, Accepting and Appropriating Award Funds from the Board of State and Community Corrections Organized Retail Theft Grant
Authorize Use of Federal Asset Forfeiture Funds to Purchase Gas Masks for the Police Department
Resolution 23-156, Authorizing the Use of Federal Asset Forfeiture (DEA) Funds to Purchase Gas Masks
Authorize Use of Federal Asset Forfeiture Funds to Purchase Ergonomic Office Furniture for the Community and Traffic Division Office
Resolution 23- 157, Authorizing Use of Federal Asset Forfeiture (DEA) Funds to Purchase Ergonomic Office Furniture
Check Registers
Check Registers for the Month of August 2023
END OF CONSENT AGENDA
COMMUNICATIONS
Reorganize the Department of Library and Recreation Services into Two Separate Departments, the Department of Recreation Services and The Daly City Public Library, and Approve the Recommended Position Changes
Director of Finance and Administrative Services Tim Nevin provided the staff report including background on how the department was previously organized, current structure expenditures, a proposed restructure to separate Library and Recreation Services into two separate departments, expenditure budget and the savings to the general fund. Nevin addressed questions on the projected cost savings of the reorganization, the Director positions for each department, and salary adjustments and ranges of the Director positions. City Manager Piccolotti provided information on the proposed salary range step amounts. City Attorney Zimmerman addressed a question on SB 1436 and referred to the salary schedule on the City’s website.
It was moved by Vice Mayor Manalo, seconded by Councilmember Daus-Magbual and carried by unanimous roll call vote to adopt the following resolution:
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
SEPTEMBER 25, 2023
4 Resolution 23- 158, Approving Reorganization of the De partment of Library and Recreation Services Into Two Separate Departments and Staffing Changes
Mixed-Use Condominium Building at 2321 Geneva Avenue – Major Subdivision SUB-05-21- 015047, Use Permit UPR-05-21-015048, Design Review DR-05-21-015049, and Lot Merger LOT-05- 21-015050 (Motion to Continue to November 27, 2023)
Planning Manager Michael Van Lonkhuysen requested a continuance of the item to the second City Council meeting in November.
It was moved by Vice Mayor Manalo, seconded by Councilmember DiGiovanni and carried by voice vote to continue the item as requested.
Van Lonkhuysen acknowledged a request for information from Councilmember Sylvester on Senate bills pertaining to this project.
Approve Written Response to Grand Jury Report: “Bike Safety in San Mateo County: Making Bicycling Safer in the County”
Acting Chief of Police Christensen reviewed the draft written response to the subject Grand Jury Report, highlighted the recommendations and findings made by the Grand Jury, and requested the Council to provide direction to the City Manager on the proposed written response.
It was moved by Councilmember DiGiovanni, seconded by Vice Mayor Manalo and carried by unanimous roll call vote to approve the written response.
Acting Chief Christensen clarified the mourning band he was wearing was in memory of the Los Angeles Sheriff’s Deputy who was ambushed in his patrol car outside a station in Los Angeles County.
REPORTS:
Council Committee
San Mateo County Mosquito & Vector Control District (Sylvester)
City Council
Vice Mayor Manalo acknowledged AFSCME members and was glad they came to a resolution together. Vice Mayor Manalo joined the Arts & Culture Commission event featuring Carlos Kookie Gonzalez whose mural was dedicated to the farmers in Half Moon Bay and can be viewed at City Hall; she congratulated Commissioner Nancy Rodriguez and the entire Arts & Culture Commission on their work. Vice Mayor Manalo attended the Latin Heritage Month event at Gellert Park and thanked the Recreation Department; also present were staff from the Library, Police and Fire departments, Supervisor Canepa, Jose Santana, Grupo Danza Colibri, Daly City Ballet Folklorico, Capoeira Batuque, and Luis Magallanes and Voces Unidas. Vice Mayor Manalo joined 2 Chamber of Commerce events – their Business-to-Business event and the annual Colma Historical Association Tea Party; Vice Mayor Manalo was joined by her daughter and Marian Mann at the tea party. Vice Mayor Manalo joined the Philippine Nurses Association membership event to thank them for their service as frontline health care providers
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
SEPTEMBER 25, 2023
5 who serve the community. Vice Mayor Manalo joined the Westbay Multiservice Center at San Francisco SOMA at their 55th anniversary to support this amazing organization. Vice Mayor Manalo attended the League of Cities Conference with her colleagues and thanked Councilmember Daus-Magbual for joining the API Caucus meeting. At the conference, Vice Mayor Manalo helped moderate a workshop called Righting Wrongs: Addressing Discrimination against AAPIs; the workshop was co-sponsored by the AAPI Equity Alliance. Vice Mayor Manalo joined the Justice for Rainbow Bright Workers Coalition to stand in solidarity for caregivers and to support these workers’ rights. Vice Mayor Manalo joined the San Mateo County Public Health Policy’s focus group to hear from community members and look at data points regarding health; she thanked Crocker Lodge 212 for hosting this event at the Masonic Lodge in Daly City.
Councilmember DiGiovanni joined the Latin Heritage celebration event and acknowledged Recreation Services Manager Brown and staff, the Renaissance Center, the Samba dancers, and the Water and Wastewater Resources, Fire, and Police staff for their attendance. Councilmember DiGiovanni voiced support for AFSCME workers and provided information on her absence from the AFSCME Closed Session meeting stating she was observing Yom Kippur, the holiest of holidays which lasts 25 hours from sundown yesterday to sundown today; she requested for the holiday to be observed in the future for scheduling. Councilmember DiGiovanni commended Director of Water and Wastewater Resources Cosgrove for his presentation on and knowledge of the Vista Grande Basin. Councilmember DiGiovanni attended the California League of Cities and highlighted a site for volunteer opportunities (justserve.org), the Revitalization program, the ethics and harassment trainings, and the public comments workshop to address meeting disruptions. There was also a regional meeting with a representative from Governor Newsom’s office who spoke about local funding to address issues including homelessness and mental health. Councilmember DiGiovanni joined South San Francisco Mayor Nicolas and the Consul General of Italy at an event to celebrate Italian heritage and hoped to revive the cultural celebration in Daly City.
Councilmember Daus-Magbual attended the California League of Cities and provided some highlights including a keynote by Matt Lehman on the topic of Conflict Conversations; the TOM (Topics On the Move) Van to help local government engage with the public; a keynote by Brandon B. Fleming, who is a renowned speaker and founder of the pipeline program Harvard Debate Council Diversity Project; and the Agoura Hills Podcast which the city uses as a way to engage with its community.
Councilmember Daus-Magbual provided highlights from the expo including the implementation of solar power and information on capturing potential revenue streams from short-term rentals.
Councilmember Sylvester attended the unveiling of the mural in honor of the Half Moon Bay victims and was asked to speak at the event by muralist Carlos Gonzalez. Councilmember Sylvester deferred to the Arts & Culture Commission to present Carlos with a certificate at the event, acknowledging the work of the Arts & Culture Commission. Councilmember Sylvester acknowledged Cal Cities as a great conference and acknowledged the work being done by City Manager Piccolotti, staff, and City Attorney Zimmerman, and voiced support for a TOM Van in the Westlake area. Councilmember Sylvester provided information to the City Manager regarding Cal CLASS and to consider putting funds into this pool to address the City’s structural deficit. Councilmember Sylvester provided highlights from the expo including a brochure on graphic solutions and signage, as well as ideas for successfully implementing solar energy.
ADJOURNMENT:
Mayor Buenaventura adjourned the meeting at 8:55 PM in memory of Mariluz Santos Panaszewicz Ragasa, Willa Hamilton, Nathan Sanz, and Betty Jean Phillips.
CITY OF DALY CITY
MINUTES – REGULAR MEETING – CITY COUNCIL
SEPTEMBER 25, 2023
6 Approved as submitted, this 9th
City Clerk
day of October , 2023.
Raymond A. Buenaventura
Mayor
City Council Agenda ReportItem # _____
Meeting Date: October 10, 2023
Subject: Authorize City Manager to Execute the Funding Agreement with the City/County Association of Governments of San Mateo County for the Fiber Splicing and Fiber Cable Termination of the Smart Corridor Project Recommended Action
Staff recommends the City Council authorize the City Manager to execute the Funding Agreement with the City/County of Association of Governments of San Mateo County (C/CAG) for fiber splicing and fiber cable termination of the Smart Corridor Project.
Background
C/CAG is sponsoring the San Mateo County Smart Corridor Project, an Intelligent Transportation Systems (ITS) project that extends along El Camino Real and major local streets in San Mateo County connecting to US 101 and I-280. The project enables cities and the California Department of Transportation (Caltrans) to proactively manage daily traffic and non-recurring traffic congestion caused by diverted traffic due to major incidents on the freeway.
The current phase of the Smart Corridor Project will extend north into Daly City, Brisbane and Colma. The project will include the deployment of an interconnected traffic signal system, closed circuit video cameras, trailblazer/arterial dynamic message signs and vehicle detection systems.
These ITS elements will allow agencies to deploy incident response plans to manage traffic congestion on Junipero Serra Boulevard and Bayshore Boulevard, the two primary parallel corridors to I-280 and US 101, respectively.
Discussion
The funding agreement with C/CAG will reimburse Daly City, up to $672,500, for costs the City will incur to install fiber optic cable along the project corridor, add fiber cable terminations and conduit connections, splice the fiber, purchase and install fiber switches, terminate the fiber optic cable at each traffic signal cabinet and install a conduit connection to City Hall for future deployment of the Smart Corridor system.
Separate memorandum of understanding and funding agreements associated with the upcoming construction phase of the Smart Corridor Project will be brought to the City Council for approval at a later date.
Fiscal Impact
The estimated cost to install the fiber optic cable, add fiber cable terminations and conduit connections, splice the fiber, purchase and install fiber switches, terminate the fiber cable at each traffic signal cabinet and install a conduit connection to City Hall is $672,500. The City will be reimbursed by C/CAG in an amount not to exceed 672,500 for this project.
Authorize City Manager to Execute the Funding Agreement with the City/County of Association of Governments of San Mateo County for the Smart Corridor Project
Meeting Date: October 10, 2023
G:\Administration\Admin Sec\Agenda\Council Agenda 2012\01-09-12 Accept HSIP Hickey-Callan_SC.doc Summary/Conclusion
Staff recommends the City Council authorize the City Manager to execute the Funding Agreement with C/CAG for fiber splicing and fiber cable termination of the Smart Corridor Project.
Staff is available to provide any additional information desired by the Mayor or City Council Members.
Respectfully submitted,
Shirley Chan Richard Chiu, Jr.
Acting City Engineer Director of Public Works
Attachment: Draft Funding Agreement
1 FUNDING AGREEMENT BETWEEN THE CITY/COUNTY ASSOCIATION OF
GOVERNMENTS OF SAN MATEO COUNTY AND THE CITY OF DALY CITY FOR
FIBER SPLICING AND FIBER CABLE TERMINATION OF THE SMART CORRIDOR
PROJECT
THIS FUNDING AGREEMENT FOR THE FIBER SPLICING AND TERMINATION OF THE SMART CORRIDOR PROJECT (“Agreement”) is entered into and effective as of the _____ day of _____________, 2023, by and between the City/County Association of Governments of San Mateo County (“C/CAG”) and the City of Daly City, a municipal corporation (“City”) (each a “Party” and collectively the “Parties”).
RECITALS:
WHEREAS, C/CAG is sponsoring the San Mateo County Smart Corridor Project, which is an Intelligent Transportation System project that extends along El Camino Real and major local streets in San Mateo County connecting to US-101 and I-280; and
WHEREAS, the Project enables cities and the California Department of Transportation (“Caltrans”) to proactively manage daily traffic and non-recurring traffic congestion caused by diverted traffic due to major incidents on the freeway; and
WHEREAS, C/CAG, the City of Daly City and Caltrans desire to extend the Smart Corridor concept north into the City of Daly City, and on the following arterial streets: John Daly Boulevard, Junipero Serra Boulevard, Sullivan Avenue, Southgate Avenue, and Serramonte Boulevard. The Project includes the deployment of an interconnected traffic signal system, closed circuit video cameras, trailblazer/arterial dynamic message signs, and vehicle detection systems (the “Project”); and
WHEREAS, the Project’s intelligent transportation system elements are illustrated on Exhibit A, Proposed Project Corridors; and
WHEREAS, the Project would enhance the communications and coordination between the City’s public safety and public works departments, other Smart Corridor cities, Caltrans, and the California Highway Patrol; and
WHEREAS, C/CAG led the Project Approval and Environmental Document (PA/ED) phase, and received Categorical Exemption determination for the NEPA from Caltrans; and
WHEREAS, C/CAG led the Project’s Plans, Specifications and Estimate (PS&E) phase, which is anticipated to be completed in March 2023; and
WHEREAS, C/CAG and the City desire to enter into a funding agreement to install fiber, add fiber cable terminations and conduit connections; splice the fiber; purchase of fiber switches and connect pull boxes for the future deployment of the Smart Corridor system; and
2 WHEREAS, C/CAG and the City will enter into separate memorandum of understanding and funding agreements regarding obligations and responsibilities for the upcoming construction phase of the Project, as well as ongoing ownership, operations and maintenance commitments; and
NOW, THEREFORE, in consideration of the recitals and the mutual obligations of the parties as herein expressed, the City and C/CAG agree as follows:
1. City Performance. The City of Daly City (the “City”) shall be responsible for managing scope, cost, schedule, and quality of the work activities and products listed in Exhibit B, Summary of Smart Corridor Equipment and Connection. Further, the City shall perform inspection service of the completed work and the work products to certify that they meet the appropriate specifications and standards required for the Smart Corridor Project. The City agrees to follow all applicable laws and statutory regulations when performing these obligations.
2. Time of Performance. The term of this Agreement shall commence on the date first written above and end on June 30, 2026, unless further extended by an amendment to this Agreement, or sooner terminated by mutual consent of the Parties.
3. C/CAG Provision of Funding and Method of Payment. C/CAG agrees to reimburse the City up to six hundred seventy-two thousand and five hundred dollars ($672,500) for installing fiber; adding fiber cable terminations and conduit connections; splicing the fiber; purchasing fiber switches and connecting pull boxes. The work activities and products eligible for reimbursement are identified in Exhibit B, Summary of Smart Corridor Equipment and Connection. The City shall submit a detailed invoice accompanied by supporting documentation. Upon receipt and approval of the invoices and accompanying documentation, C/CAG shall pay the amount claimed under the invoice, up to the maximum amount available pursuant to this Agreement, within thirty (30) days of C/CAG’s receipt and approval of the invoice. The City shall submit invoices to C/CAG at least once every six months for the duration of this agreement.
It is expressly understood and agreed that in no event will C/CAG’s total funding commitment under this Agreement exceed $672,500, unless revised in writing by an amendment approved by C/CAG and the City. Eligible expenses include design, construction, consultant costs, reasonable City staff time, and all other expenditures required to complete City Performance. Parties acknowledge that the work described in Exhibit B may cost less than $672,500 in total, and that individual line items may cost more or less than the estimated amount in Exhibit B for that particular line item. Cost overruns on a particular line item are eligible for reimbursement under this Agreement so long as the maximum total reimbursement amount is not exceeded. The City further agrees that in the event C/CAG’s payment of the invoice or sum of invoices submitted for completion of items 1 to 6 in Exhibit B is less than $672,500, the City may submit a reimbursement request for item 7 in Exhibit B for an amount up to $150,000. See Exhibit B for additional details.
3 4. Claims. As the implementing agency, the City may accept, reject, compromise, settle, or litigate claims arising from construction activities. The City shall notify C/CAG within five (5) business days when a claim has been filed against the Project. The City is responsible for covering the cost of such claims. Work costs are to be allocated for payment pursuant to the requirements and procedures of Section 3 above, unless such claims arose due to negligence of the City. C/CAG will not reimburse the City for claims that arose due to negligence of the City. In the event the City settles or accepts any claims that would result in a Project cost exceeding the total reimbursable amount, such costs shall be borne solely by the City.
5. Termination. Either Party may terminate the Agreement with written notice in the event that the other Party breaches a material term or condition of this Agreement or is in violation of federal, state, or local law or regulation, and such breach or violation has not been corrected after thirty (30) days of advance written notice from the non-breaching Party. In the event that the Agreement is terminated early, C/CAG will disburse funds for authorized Project work performed up to the date of termination and any eligible close out costs within forty-five (45) days of termination.
6. Accounting and Audits. The City will maintain and ensure that any Project subconsultant or subcontractor will maintain, a financial management system that conforms to Generally Accepted Accounting Principles (GAAP), and that can properly accumulate and segregate incurred Project costs and billings.
The City will maintain and make available to each other all work-related documents during the term of this Agreement. The City must retain documentation and reports for a minimum of three years after the date of issuance of the auditor’s report(s) to the City; or until completion of any litigation, claim or audit, whichever is longer. The City shall require any subconsultants or subcontractors hired to participate in the work to comply with this Section.
The City shall permit C/CAG and C/CAG’s authorized representative to have access to the City’s books, records, accounts, and any and all work products, materials, and other data relevant to this Agreement, for the purpose of making an audit, examination, excerpt and transcription during the term of this Agreement and for the period specified in this Section.
In no event shall the City dispose of, destroy, alter, or mutilate said books, records, accounts, work products, materials and data for that period of time.
7. Compliance with All Laws. The City shall at all times comply with all applicable federal, state, San Mateo County, and municipal laws, ordinances, and regulations, including without limitation those regarding services to disabled persons, including any requirements of Section 504 of the Rehabilitation Act of 1973. In the event of a conflict between the terms of this Agreement and any applicable state, federal, San Mateo County, or municipal law or regulation, the requirements of the applicable law or regulation will take precedence over the requirements set forth in this Agreement. The City will timely and accurately complete, sign, and submit all necessary documentation of compliance.
4 8. Prevailing Wages. The City shall comply with applicable sections of the California Labor Code and regulations promulgated thereunder (including without limitation, Labor Code Section 1720 et seq. and Title 8 of the California Code of Regulations Section 16000 et seq.) governing the payment of prevailing wages, as determined by the Director of the California Department of Industrial Relations, in regards to all work performed under this Agreement.
The City will include prevailing wage requirements in contracts for public work and require contractors to include the same prevailing wage requirements in all subcontracts. If the Project work is paid for, in whole or part, with federal funds and is of the type of work subject to federal prevailing wage requirements, the City will conform to the provisions of the Davis-Bacon and Related Acts.
9. Non-discrimination. The City and any subconsultants or subcontractors performing the services on behalf of the City shall not discriminate or permit discrimination against any person or group of persons on the basis of race, color, religion, national origin or ancestry, age, sex, sexual orientation, marital status, pregnancy, childbirth or related conditions, medical condition, mental or physical disability or veteran’s status, or in any manner prohibited by federal, state or local laws.
10. Disclosures. If a Party receives a public records request pertaining to the Project, that Party will notify the other Party within five (5) working days of receipt and make the other Party aware of any public records disclosed.
11. Indemnity and Hold Harmless.
a. The City shall indemnify and save harmless C/CAG and its officers, agents, employees, and servants from all claims, suits, or actions of every name, kind, and description resulting from this Agreement, the performance of any work or services required of City under this Agreement, or payments made pursuant to this Agreement brought for, or on account of, any of the following: (A) injuries to or death of any person, including City or its employees/officers/agents; (B) damage to any property of any kind whatsoever and to whomsoever belonging; (C) any sanctions, penalties, or claims of damages resulting from City’s failure to comply, if applicable, with the requirements set forth in the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and all Federal regulations promulgated thereunder, as amended; or (D) any other loss or cost, including but not limited to that caused by the concurrent active or passive negligence of C/CAG and/or its officers, agents, employees, or servants. However, City’s duty to indemnify and save harmless under this Section shall not apply to injuries or damage for which C/CAG has been found in a court of competent jurisdiction to be liable by reason of its own negligence or willful misconduct. The duty of City to indemnify and save harmless as set forth by this Section shall include the duty to defend as set forth in Section 2778 of the California Civil Code.
b. This indemnification provision will survive termination or expiration of this Agreement.
5 12. Insurance.
a. General Requirements. City or its consultants performing the services on behalf of City shall not commence work under this Agreement until all insurance required under this section has been obtained. City shall use diligence to obtain such insurance. City shall furnish C/CAG with Certificates of Insurance evidencing the required coverage and there shall be a specific contractual liability endorsement extending City’s coverage to include the contractual liability assumed by City pursuant to this Agreement. These Certificates shall specify or be endorsed to provide that thirty (30) days’ notice must be given, in writing, to C/CAG of any pending change in the limits of liability or of non-renewal, cancellation, or modification of the policy.
b. Workers’ Compensation and Employer Liability Insurance. City shall have in effect, during the entire life of this Agreement, Workers’ Compensation and Employer Liability Insurance providing full statutory coverage. In signing this Agreement, City certifies, as required by Section 1861 of the California Labor Code, that (a) it is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of the Labor Code, and (b) it will comply with such provisions before commencing the performance of work under this Agreement.
c. Liability Insurance. City shall take out and maintain during the life of this Agreement such Bodily Injury Liability and Property Damage Liability Insurance as shall protect City, its employees, officers and agents while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as any and all claims for property damage that may arise from City’s operations under this Agreement, whether such operations be by City or by any consultant or by anyone directly or indirectly employed by either of them. Such insurance shall be combined single limit bodily injury and property damage for each occurrence and shall be not less than $1,000,000 unless another amount is specified below and shows approval by C/CAG Staff.
d. Insurance Limits; Insured Entities; Breach. Required insurance shall include:
Required Approval by
Amount C/CAG Staff
if under
$ 1,000,000
1. Comprehensive General Liability $ 1,000,000 ___________
2. Workers’ Compensation $ Statutory ___________
3. Professional Liability $1,000,000 ___________
4. Motor Vehicle Liability $1,000,000 ___________
6 C/CAG and its officers, agents, employees and servants shall be named as additional insured on any such policies of insurance, which shall also contain a provision that the insurance afforded thereby to C/CAG, its officers, agents, employees, and servants shall be primary insurance to the full limits of liability of the policy, and that if C/CAG, or its officers, agents, employees, and servants have other insurance against a loss covered by such a policy, such other insurance shall be excess insurance only.
In the event of the breach of any provision of this section, or in the event any notice is received which indicates any required insurance coverage will be diminished or canceled, the C/CAG Chairperson, at his/her option, may, notwithstanding any other provision of this Agreement to the contrary, immediately declare a material breach of this Agreement and suspend all further work and payment pursuant to this Agreement.
13. No Partnership; Independent Contractor. The terms of this Agreement shall in no way be construed to create a partnership, joint venture or any other joint relationship between C/CAG and the City. The Parties and their respective employees are not employees of the other but rather are and shall always be considered independent contractors when performing services under this Agreement for the other Party.
14. Notices. All notices or other communications to either Party by the other shall be deemed given when made in writing and delivered or mailed to such Party at their respective addresses as follows:
C/CAG: 555 County Center, 5th Floor
Redwood City, CA 94063
Attention: Sean Charpentier, Executive Director
City: 333 90th Street
Daly City, CA 94015
Attention: Richard Chiu, Public Works Director
15. Merger Clause; Amendments. This Agreement, including Exhibit A and B attached hereto and incorporated herein by reference, constitutes the sole agreement of the parties hereto with regard to the matters covered in this Agreement, and correctly states the rights, duties and obligations of each Party as of the document’s date. Any prior agreement, promises, negotiations or representations between the Parties not expressly stated in this Agreement are not binding. All subsequent amendments shall be in writing and signed by the C/CAG Executive Director and authorized representatives of the City. In the event of a conflict between the terms, conditions, or specifications set forth herein and those in Exhibits A and B attached hereto, the terms, conditions or specifications set forth herein shall prevail.
16. Governing Law; Venue. This Agreement shall be enforced and interpreted under the laws
7 of the State of California. Any action arising from or brought in connection with this Agreement shall be venued in a court of competent jurisdiction in the County of San Mateo, State of California.
[Signatures on the following page]
8 IN WITNESS WHEREOF, the Agreement has been executed by the Parties hereto as of the day and year first written above.
CITY OF DALY CITY
By:
Thomas J. Piccolotti
City Manager
Approved as to Form:
______________________________
Rose Zimmerman
City Attorney
CITY/COUNTY ASSOCIATION OF GOVERNMENTS OF SAN MATEO COUNTY
By:
Sean Charpentier
C/CAG Executive Director
Approved as to Form:
By:
Melissa Andrikopoulos
Legal Counsel for C/CAG
9 Exhibit A
Northern City Proposed Project Corridors
10 Exhibit B
Summary of Smart Corridor Equipment and Connection
1 Replacement of signal interconnect cable with fiber optic cables on the San Pedro Road Bridge : C/CAG agrees to reimburse the cost of replacing the signal interconnect cable if that work is completed before the selected civil contractor procures the wireless radios. Once the wireless radios are purchased for the Project, the cost related to fiber optic cable installation on the bridge will no longer be eligible for reimbursement under this Agreement. 2 Note that Maximum Potential Reimbursement Amount is limited by the provisions of Section 3 of the Agreement.
Item
No. Description Quantity Maximum Reimbursement
Amount
1. Replace signal interconnect cable with
fiber optics cable on the San Pedro Rd
bridge, install conduit, pull box, 96
strands of fiber and fiber infrastructure1
1 $230,000
2. Reimbursement for termination of fiber
cable at each cabinet
10 $50,000
3. Reimbursement for conduit connection to
City Hall
1 $216,700
4. Reimbursement for splicing and fiber
termination costs
1 $103,800
5. Reimbursement for fiber switches 11 $22,000
6. Reimbursement for connection between
IIG and City’s pull boxes
10 $50,000
7. Reimbursement for video systems and
traffic monitoring at City Hall or the
Corporation Yard
N/A $0 initial allowance.
This item is eligible for
reimbursement only if the
total actual reimbursement to
the City for the completion of
items 1 to 6 is below the
maximum reimbursement
stated. If the City elects to
pursue work in line item 7,
the City has up to 1.5 years to
finish the activities and file
for reimbursement request.
The City may request and
receive reimbursement up to
$150,000 for this activity.
Maximum Potential Reimbursement
Amount
33 $672,5002
City Council Meeting Agenda ReportItem # _____
Meeting Date: October 10, 2023
Subject:Exclusive Negotiating Agreement (ENA) between the City of Daly City and JM McLennan Development for Property at 1837 Junipero Serra Boulevard Daly City California
Recommendation
Approve an Exclusive Negotiating Agreement (ENA) between the City of Daly City and JM McLennan Development and authorize the City Manager or his designee to execute said Agreement.
Background
After the release of an RFP and an extensive review and interview process, the City Council selected JM McLennan as the preferred developer for City-owned property at 1837 Junipero Serra Boulevard at their regular meeting on October 24, 2022 meeting. Since that time, staff was made aware of the Surplus Lands Act (SLA) and has sought to pursue a development that would comply with or be exempt from the provisions of the SLA.
The Surplus Land Act (SLA) requires cities and other public agencies to offer their property to other public agencies, housing developers, and certain other entities before the sale of the property to others. Generally, the SLA mandates a noticing process that identifies the land as “surplus” and available for sale and a required negotiation period with interested parties. If no qualified entity submits a notice of interest in acquiring the land, or if the public agency and the qualified entity are not able to reach an agreement after good faith negotiations, the public agency is free to sell the property to anyone else of its choice, subject to certain requirements.
A development could qualify under certain exemptions to the SLA process, which would enable the City to convey the land without following the procedures contained in the SLA. The City could consider conveying the property so that the future development meets those exemptions.
One eligible exemption to the SLA would be a mixed-use development that is more than one acre in area and includes at least 300 housing units, and that restricts at least 25 percent of the residential units to lower income households, at and affordable sales price or rent. JM McClennan determined that many of their objectives for the project could still be met if they revised their proposal.
Discussion
The original JM McLennan Development proposal reflected a mixed-use hotel/residential concept, including 180 hotel rooms, 40 studios for flexible use (short-term rentals, extended stay, or apartments), ten top floor condominium units, a 30,000 square foot conference center, and a 30,000 square foot athletic club.
City Council Agenda Report October 10, 2023
Exclusive Negotiating Agreement for Page 2 of 2
1837 Junipero Serra Boulevard, Daly City California
The revised plan now conceptualizes a development mix that could include 300 residential units (25% would be affordable), 63 hotel rooms, a 34,000 square foot athletic club, and a 7,000 square foot conference center. While some of these features may change as more refined plans are prepared, the residential unit count and affordability will have to remain as proposed as a minimum standard.
The ENA (attached) specifies particular tasks that the developer will complete during the agreement period. The ENA further establishes a six month term to complete the negotiations, project design, and preparation of a Disposition and Development Agreement with the option to extend an additional six months. The developer will provide a deposit of $250,000 that could be used to offset costs related to legal fees and consulting fees that the City incurs as part of this project.
The ENA itself does not commit the City to selling or the developer to buying the property. It is a contract whereby the City and Developer agree to negotiate in good faith during the term of the ENA to prepare a Disposition and Development Agreement (DDA) for future consideration by the City Council.
Conclusion
Staff recommends that the City Council approve the attached Draft Exclusive Negotiating Agreement and authorize the City Manager or his designee to execute said agreement.
Respectfully submitted,
Tatum Mothershead Rose Zimmerman
Director, Economic and Community Development City Attorney Attachment
Draft Exclusive Negotiating Rights Agreement
1 EXCLUSIVE NEGOTIATING RIGHTS AGREEMENT
THIS EXCLUSIVE NEGOTIATING RIGHTS AGREEMENT (this “Agreement”) is entered into effective as of _____________, 20__ (“Effective Date”) by and between the City of ____________, a municipal corporation (“City”) and JM McLennan Development (Partnership/LLC) (“Developer”). City and Developer are hereinafter referred to collectively as the “Parties.”
R E C I T A L S
A. The former Daly City Redevelopment Agency ("Dissolved Redevelopment Agency") owned that certain property located at 1837 Junipero Serra Blvd., Daly City, California, as more fully described and mapped in the attached Exhibit A (the "Property") prior to dissolution of the Dissolved Redevelopment Agency pursuant to California law.
B. The Dissolved Redevelopment Agency acquired the Property to assist in the redevelopment of the Property consistent with the goals and objective of the Junipero Serra Redevelopment Plan (the "Redevelopment Plan"), which goals and objectives include the alleviation of blighting conditions and the stimulation of development in the former Daly City Redevelopment Project Area (the "Project Area").
C. In accordance with Health and Safety Code Section 34191.5 the Successor Agency prepared a Long-Range Property Management Plan (the "LRPMP") which LRPMP was approved by the Oversight Board to the Successor Agency and the California Department of Finance.
D. The LRPMP designates the Property to be transferred to the City for future development.
E. The City is the owner of the Property as more particularly described in Exhibit A.
F. The City has solicited and evaluated development proposals for the Property, and based upon such evaluation, has selected Developer as the entity with which to enter exclusive negotiations for redevelopment of the Property.
G. After the release of an RFP and an extensive review and interview process, the City Council selected Developer to develop the Property. Since that time, staff was made aware of the requirements of the Surplus Lands Act (SLA) and has sought to pursue a development that would comply with or be exempt from the provisions of the SLA.
H. Developer has proposed developing the Property with a Mixed-Use Development project further described in Exhibit “B” (the “Project”). Developer proposes a development mix that could include 300 residential units (25% would be affordable), 63 hotel rooms, a 34,000 square foot athletic club, and a 7,000 square foot conference center. While some of these features may change as more refined plans are prepared, the residential unit count and affordability, which could comply as an exemption of the SLA.
2 I. The purpose of this Agreement is to establish the procedures and standards for the negotiation of a potential disposition and development agreement (“DDA”) that would address: (i) the disposition of the Property from the City to Developer, and (ii) Developer’s development of the Project on the Property. As more fully set forth below, this Agreement does not obligate the City to execute a DDA or convey the Property, or any portion thereof, to Developer, nor does it grant Developer the right to develop the Project on the Property.
A G R E E M E N T
NOW THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
1. Incorporation of Recitals. The Recitals set forth above, and all defined terms set forth in such Recitals and in the introductory paragraph preceding the Recitals, are hereby incorporated into this Agreement as though set forth in full.
2. Good Faith Efforts to Negotiate. The Parties shall use their best efforts to negotiate a DDA that will describe the terms and conditions governing the conveyance of the Property and the development of the Project on the Property. The Parties shall diligently and in good faith pursue such negotiations. This Agreement does not impose a binding obligation on City to convey any portion of, or interest in, the Property to Developer, nor does it obligate City to grant any approvals or authorizations required for the Project (including the DDA). Without limiting the generality of the foregoing, Developer expressly acknowledges that any agreement resulting from the negotiations contemplated hereby shall become effective only if the agreement is approved by the City Council following compliance with all applicable notice and hearing requirements and compliance with all other requirements of law, including without limitation the California Environmental Quality Act (“CEQA”).
3. Developer’s Exclusive Right to Negotiate With City. City agrees that it will not, during the term of this Agreement (“Term”), directly or indirectly, through any officer, employee, agent, or otherwise, solicit, initiate or encourage the submission of bids, offers or proposals by any person or entity with respect to the acquisition of any interest in the Property or the development of the Property, and City shall not engage any broker, financial adviser or consultant to initiate or encourage proposals or offers from other parties with respect to the disposition or development of the Property or any portion thereof. Furthermore, City shall not, directly, or indirectly, through any officer, employee, agent or otherwise, engage in negotiations concerning any such transaction with, or provide information to, any person other than Developer and its representatives with a view to engaging, or preparing to engage, that person with respect to the disposition or development of the Property or any portion thereof.
4. Term. The Term shall commence on the Effective Date and shall terminate Ten (10) months thereafter, unless extended or earlier terminated as provided herein. The Term may be
3 extended for up to a maximum of six (6 additional months upon the mutual written agreement of Developer and City or upon approval of the City Manager if the City Manager determines in his sole discretion that the Parties have made substantial progress in their negotiations to merit such extension. The Parties may, with City Council approval, agree to additional extensions. If a DDA has not been executed by the City and Developer (or an entity related to Developer and approved by the City) by the expiration of the Term (as the Term may have been extended pursuant to this Section), then this Agreement shall terminate, and neither Party shall have any further rights or obligations under this Agreement except such rights and obligations that expressly survive termination.
5. Good Faith Deposit. In consideration for this Agreement, Developer has, prior to City’s execution of this Agreement, provided to City a cash deposit in the amount of Two-Hundred Fifty Thousand Dollars ($250,000) (the “Good Faith Deposit”). During the Term, City shall invest the Good Faith Deposit for purposes of earning interest thereon. If the Parties enter a DDA, the Good Faith Deposit shall be disposed of as specified in the DDA. If this Agreement is terminated without execution of a DDA for any reason, other than an Event of a Default (as hereinafter defined) by Developer, then the Good Faith Deposit and any interest earned thereon, less any amounts expended to reimburse City for City Costs as provided in Section 6 below, shall be refunded promptly to Developer. If this Agreement is terminated as a result of an Event of Default, then the Good Faith Deposit and any interest earned thereon shall be disposed of as more fully provided in Section 12.4. If at any time prior to the Parties entering into a DDA, City Costs (as defined in Section 6) are incurred in an aggregate amount that equals or exceeds the amount of the original Good Faith Deposit, the Developer shall replenish the Good Faith Deposit in increments of Ten Thousand Dollars ($10,000) each upon the written request of the City, subject to a maximum amount of expenses to be reimbursed of Forty Thousand Dollars ($40,000).
6. Costs and Expenses. The Good Faith Deposit may be used to cover consulting costs and legal fees reasonably incurred in accordance with this Agreement for the development of Property. (collectively, “City Costs”). City shall notify Developer monthly in writing of the amount drawn by City to pay City Costs. The notice shall include copies of all invoices paid from the Good Faith Deposit.
7. Termination.
7.1 Termination by Agreement. This Agreement may be terminated at any time by the mutual written consent of the Parties. In the event of such termination, subject to Section
7.4, the remaining Good Faith Deposit shall be repaid to Developer neither Party shall have any further rights against or liability to the other under this Agreement.
7.2 Termination by City for Cause. City shall have the right to terminate this Agreement upon City’s good faith reasonable determination that Developer is not negotiating diligently and in good faith, which shall be the tasks described under the schedule of performance set forth in Exhibit “B” City shall exercise such right by delivering not less than ten (10) business days’ advance written notice to Developer describing the nature of Developer’s default and the termination date. If Developer does not commence to cure the default and
4 resume negotiations in good faith within such ten (10) business day period, City may terminate this Agreement effective as of the termination date stated in the notice. In the event of termination by the City pursuant to this Section 7.2, subject to Section 7.4, the remaining Good Faith Deposit and any interest earned thereon shall be repaid to Developer and neither Party shall have any further rights against or liability to the other under this Agreement.
7.3 Termination by Developer. Developer shall have the right to terminate this Agreement upon Developer’s good faith reasonable determination that City is not negotiating diligently and in good faith. Developer shall exercise such right by delivering not less than ten (10) business days’ advance written notice to City describing the nature of City’s default and the termination date. If City does not commence to cure the default and resume negotiations in good faith within such ten (10) business day period, Developer may terminate this Agreement effective as of the termination date stated in the notice. In addition, Developer shall have the right to terminate this Agreement, effective upon ten (10) days’ written notice to City, if Developer determines, in the exercise of Developer’s sole discretion, that the results of Developer’s investigation of the Property are unsatisfactory with respect to Developer’s desired development activities or if Developer is unable to obtain other necessary approvals, rights or interests. In the event of termination by the Developer pursuant to this Section 7.3, the remaining Good Faith Deposit and any interest earned thereon shall promptly be repaid to Developer and subject to Section 7.4, neither Party shall have any further rights against or liability to the other under this Agreement.
7.4 Effect of Termination. Upon the expiration of the Term as such may be extended, or upon the earlier termination of this Agreement, without the Parties having successfully negotiated and executed a DDA, this Agreement shall forthwith be void, and there shall be no further liability or obligation on the part of either of the Parties or their respective officers, employees, agents or other representatives; provided however, the provisions of Section 9.1 (Studies), Section 9.2(Access; Indemnity), Section 10 (Confidentiality), Section 12.4 (Liquidated Damages), and Section 14.7 (Indemnification) shall survive such termination. In no event shall either Party have the right to seek an award of damages as a result of the termination of this Agreement.
8. Compliance with CEQA. The Parties acknowledge that the Project description set forth in this Agreement is preliminary in nature and shall be described in further detail in the DDA to be negotiated during the Term. The Parties acknowledge that development of the Property for the Project will require the grant of discretionary land use entitlements subject to the City’s normal review and approval process, that the Project must comply with CEQA, and that nothing in this Agreement is intended to or shall be interpreted as the grant of any approvals for development of the Project or the Property, or the modification or waiver of any City procedures or requirements. Without limiting the foregoing, the Parties acknowledge that the City retains discretion to (i) modify the Project as City may, in its discretion, determine to be necessary to comply with CEQA, (ii) select other feasible alternative and/or impose mitigation measures to avoid or minimize significant environmental impacts; (iii) balance the benefits of the Project against any significant environmental impacts prior to taking final action, if such impacts cannot otherwise be avoided; and/or (iv) determine not to proceed with the Project.
5 The Parties acknowledge that nothing in this Agreement shall be deemed a commitment by the City or Developer to enter into an agreement for conveyance or acquisition respectively of any interest in the Property or for the development of the Project. In addition, the Parties acknowledge that the final form of any agreement governing the development of the Property may contain matters not covered in this Agreement, and the provisions herein are not intended to exclude or preclude any other issues that may arise during negotiations.
Developer acknowledges that the Project must be evaluated under CEQA prior to City’s approval of the DDA. If City determines that CEQA compliance requires preparation of an Environmental Impact Report (“EIR”) for the Project, then provided this Agreement has not been terminated pursuant to and in accordance with Article 7 hereof i) City and Developer will select the consultant for preparation of the EIR; and ii) Developer will pay City’s costs for environmental review, including the cost of City’s EIR consultant. Developer’s obligation to pay such costs shall be in addition to Developer’s obligation to pay City expenses pursuant to Section 6.
9. Developer’s Studies; Right of Access.
9.1 Developer’s Studies. During the Term of this Agreement, Developer may prepare, at Developer’s sole expense, any studies, surveys, plans, specifications, and reports (“Developer’s Studies”) Developer deems necessary or desirable in Developer’s sole discretion, to determine the suitability of the Property for the Project. Such studies may include, without limitation, title investigation, relocation analyses, marketing, feasibility, soils, seismic and environmental studies, financial feasibility analyses, and design studies. All this information will be submitted as part of CEQA compliance. Developer shall not be obligated to provide proprietary or financial information. . Developer’s obligation to provide reports and studies pursuant to this Section 9.1 shall survive the expiration or earlier termination of this Agreement.
Upon the expiration of the Term as such may be extended, or upon the earlier termination of this Agreement, without the Parties having successfully negotiated and executed a DDA.
9.2 Right of Access. Developer shall have the right of reasonable access to the Property for the purposes of inspection, environmental assessments, soils testing, and similar work. Developer shall be responsible for obtaining any additional rights of access to the Property from third parties that may be necessary to prepare Developer’s Studies. The City may impose reasonable limitations on access to the Property and may require Developer to provide City with proof of insurance in compliance with City’s requirements prior to performance of studies on the Property. ECD Director’s written approval. g, Developer shall repair, restore, and return the Property and all improvements located thereon substantially similar to their condition immediately prior to any such testing at Developer’s sole cost and expense. Developer shall at all times keep the Property free and clear of all liens and encumbrances related to Developer’s inspection activities on the Property. .
Developer shall indemnify, defend, and hold the City and its elected and appointed officers, officials, employees, consultants, agents and representatives (collectively, the “Indemnitees”) harmless from and against all liability, loss, cost, claim, demand, action, suit,
6 legal or administrative proceeding, penalty, deficiency, fine, damage and expense (including without limitation reasonable attorney’s fees and of litigation) (all of the foregoing, collectively “Claims”) arising out of Developer’s and Developer’s agents, employees, consultants, representatives and contractor’s entry on the Property or otherwise arising out of the exercise of this right of access, provided that Developer shall have no obligation related to Claims resulting from the Indemnitees’ gross negligence or willful misconduct, or Developer’s mere discovery of information regarding the Property. Developer’s defense and indemnity obligations pursuant to this Section 9.2 shall survive the expiration or earlier termination of this Agreement.
10. Confidentiality of Information. While desiring to preserve its rights with respect to treatment of certain information on a confidential or proprietary basis, Developer acknowledges that City will need sufficient, detailed information about the proposed Project to make informed decisions about the content and approval of the DDA. City will work with Developer to maintain the confidentiality of proprietary information subject to the requirements imposed on City by the Public Records Act (Government Code Section 6250 et seq.). Developer acknowledges that City may share information provided by Developer of a financial and potential proprietary nature with third party consultants who have been contractually engaged to advise City concerning matters related to this Agreement and/or the DDA and to City Council members as part of the negotiation and decision-making process. City shall inform third party consultants of the confidential nature of such financial and potential proprietary information. If this Agreement is terminated without the execution of a DDA, City shall return to Developer any confidential information submitted by Developer under this Agreement. If any litigation is filed seeking to make public any information Developer submitted to City in confidence, City and Developer shall cooperate in defending the litigation if Developer elects not to make public the information in question.
11. Execution of Definitive Agreement. The City shall have no legal obligation to grant any approvals or authorizations for the Project prior to City Council approval of the Project and related agreements following compliance with CEQA and all other applicable requirements of law.
12. Defaults and Remedies.
12.1 Default. In the event either Party breaches its obligations under this Agreement, the non-defaulting Party shall give written notice of a default to the defaulting Party specifying the nature of the default and the required action to cure the default. If a default remains uncured ten (10) days after receipt by the defaulting Party of such notice, the non-defaulting Party may exercise the remedies set forth in Subsections 12.2, 12.3, and 12.4 below, as applicable.
12.2 Remedies for City Default. In the event of an uncured default by City hereunder, Developer’s sole remedy shall be to terminate this Agreement upon which termination, Developer shall be entitled to repayment of the remaining Good Faith Deposit and any interest earned thereon, as further provided in Section 5 and neither Party shall have any further right, remedy or obligation under this Agreement; provided however, any obligation under a specific provision of this Agreement for a Party to pay or reimburse the other Party for a cost or to provide indemnity and defense shall survive such termination. Except as expressly provided herein, neither Party shall have any liability to the other for damages or otherwise for any
7 default, nor shall either Party have any other claims with respect to performance under this Agreement. Each Party specifically waives and releases any such rights or claims they may otherwise have at law or in equity.
12.3 Remedies for Developer Default. In the event of an uncured default by Developer, City's sole remedy shall be to terminate this Agreement and to retain the Good Faith Deposit and any interest earned thereon as further set forth in Subsection 12.4 below. Following such termination, neither Party shall have any right, remedy, or obligation under this Agreement; provided however, any obligation under a specific provision of this Agreement for a Party to pay or reimburse the other Party for a cost or to provide indemnity and defense shall survive such termination.
12.4 Liquidated Damages. IN THE EVENT OF TERMINATION DUE TO DEVELOPER'S DEFAULT AS DESCRIBED IN THIS SECTION 12 ABOVE, THE GOOD
FAITH DEPOSIT (OR, AS APPLICABLE, SUCH PORTION THEREOF WHICH HAS NOT
BE DRAWN AGAINST BY THE CITY FOR CITY COSTS) MAY BE RETAINED BY CITY
AS LIQUIDATED DAMAGES AND AS ITS PROPERTY WITHOUT ANY DEDUCTION, OFFSET OR RECOUPMENT WHATSOEVER. THE PARTIES AGREE THAT THE
DAMAGES SUFFERED BY CITY BY REASON OF A DEVELOPER DEFAULT WOULD
BE UNCERTAIN AND THAT SUCH DAMAGES WOULD INVOLVE SUCH VARIABLE
FACTORS AS THE CONSIDERATION THAT ANOTHER DEVELOPER WOULD PAY FOR THE PROPERTY; THE EXPENSES OF CONTINUING THE OWNERSHIP AND
CONTROL OF THE PROPERTY AND OF IDENTIFYING OTHER INTERESTED PARTIES AND NEGOTIATING WITH SUCH PARTIES; POSTPONEMENT OF TAX REVENUES TO THE COMMUNITY; AND THE FAILURE OF CITY TO EFFECT ITS PURPOSES AND
OBJECTIVES WITHIN A REASONABLE TIME, RESULTING IN ADDITIONAL IMMEASURABLE DAMAGE AND LOSS TO CITY. IT IS IMPRACTICABLE AND
EXTREMELY DIFFICULT TO FIX THE AMOUNT OF SUCH DAMAGES TO CITY, BUT
THE PARTIES ARE OF THE OPINION, UPON THE BASIS OF ALL INFORMATION
AVAILABLE TO THEM, THAT SUCH DAMAGES WOULD APPROXIMATELY EQUAL
THE AMOUNT OF THE GOOD FAITH DEPOSIT HELD BY CITY AT THE TIME OF THE
DEFAULT OF DEVELOPER, AND THE AMOUNT OF SUCH GOOD FAITH DEPOSIT
SHALL BE PAID TO CITY UPON ANY SUCH OCCURRENCE AS THE TOTAL OF ALL
LIQUIDATED DAMAGES FOR ANY AND ALL SUCH DEFAULTS AND NOT AS A PENALTY. IN THE EVENT THAT THIS PARAGRAPH SHOULD BE HELD TO BE VOID
FOR ANY REASON, CITY SHALL BE ENTITLED TO THE FULL EXTENT OF DAMAGES OTHERWISE PROVIDED BY LAW. DEVELOPER AND CITY SPECIFICALLY
ACKNOWLEDGE THIS LIQUIDATED DAMAGES PROVISION BY THEIR SIGNATURES HERE:
City: ______________ Developer:
8 13. City Rights Following Expiration or Termination. Following expiration or termination of this Agreement, unless a DDA is executed by the Parties, City shall have the absolute right to pursue disposition and development of the Property in any manner and with any party or parties it deems appropriate; provided, however, nothing herein shall be deemed to preclude or disqualify Developer from responding to future requests for qualifications and/or proposals, if any, that City may publicly issue to qualified firms with respect to development of the Property.
14. Miscellaneous.
14.1 Assignment. The qualifications and identity of Developer are of concern to City.
It is because of those unique qualifications and identity that City has entered into this Agreement with Developer. Accordingly, except as provided below, Developer may not assign its rights under this Agreement to any other person or entity, without the prior written approval of City.
Any purported voluntary or involuntary assignment of Developer’s exclusive negotiation rights without such City written approval shall be null and void. Notwithstanding the foregoing, Developer may assign its rights under this Agreement to a limited liability company or partnership in which Developer or an affiliated entity: (a) is a managing member or general partner; (b) is responsible for managing the day-to-day entitlement and development activities of such entity; and (c) has a controlling interest in such entity.
14.2 Notices. Except as otherwise specified in this Agreement, all notices to be sent pursuant to this Agreement shall be made in writing and sent to the Parties at their respective addresses specified below or to such other address as a Party may designate by written notice delivered to the other parties in accordance with this Section. All such notices shall be sent by:
(i) personal delivery, in which case notice is effective upon delivery; (ii) certified or registered mail, return receipt requested, in which case notice shall be deemed delivered on receipt if delivery is confirmed by a return receipt; or (iii) nationally recognized overnight courier, with charges prepaid or charged to the sender’s account, in which case notice is effective on delivery if delivery is confirmed by the delivery service.
City: City of Daly City
Attn: Director of Economic and Community Development
333 90th Street
Daly City, CA 94015
Copy: City of Daly City
Attn: City Attorney
333 90th Street, Third Floor
Daly City, CA 94105
Developer:JM McLennan Development (Partnership/LLC)
Attn. Bob McLennan
9 ** Address
14.3 No Commissions. Each Party represents and warrants that it has not entered into any agreement, and has no obligation, to pay any real estate commission in connection with the transaction contemplated by this Agreement. If a real estate commission is claimed through either Party in connection with the transaction contemplated by this Agreement or any resulting DDA, then the Party through whom the commission is claimed shall indemnify, defend, and hold the other Party harmless from any liability related to such commission. The provisions of this Paragraph shall survive termination of this Agreement.
14.4 Relationship of the Parties. The Parties agree that nothing in this Agreement shall be deemed or interpreted to create between them the relationship of lessor and lessee, of buyer and seller, or of partners or joint venturers.
14.5 Authority; Disclosure. Developer warrants that to Developer’s knowledge none of its principals, officers, general partners, joint venturers, employees, associates, or affiliates who have any economic interest in this Agreement or the contemplated development of the Property or the Project, have a familial, financial, or other material relationship with any elected or appointed official or employee of the City. Each person executing this Agreement on behalf of Developer does hereby covenant and warrant that (a) Developer is created and validly existing under the laws of the state of formation, (b) Developer has and is duly qualified to do business in California, (c) Developer has full corporate power and authority to enter into this Agreement and to perform all of Developer’s obligations hereunder, and (d) each person (and all of the persons if more than one signs) signing this Agreement on behalf of Developer is duly and validly authorized to do so. Each person executing this Agreement on behalf of City does hereby covenant and warrant that (a) City has full power and authority to enter into this Agreement and to perform all of City’s obligations hereunder, and (b) each person (and all of the persons if more than one signs) signing this Agreement on behalf of City is duly and validly authorized to do so.
14.6 Waiver of Lis Pendens. It is expressly understood and agreed by the Parties that no lis pendens shall be filed against any portion of the Property with respect to this Agreement or any dispute or act arising from this Agreement. This Section shall survive the expiration of termination of this Agreement.
14.7 Indemnification. Developer hereby covenants, on behalf of itself and its permitted successors and assigns, to indemnify, hold harmless and defend the Indemnitees (defined in Section 9) from and against all Claims (defined in Section 9) arising out of or in connection with the actions of Developer or Developer’s agents, employees, officers, representatives, contractors or consultants pursuant to this Agreement; provided however, Developer shall have no indemnification obligation with respect to the gross negligence or willful misconduct of any Indemnitee. This Section shall survive the expiration or earlier termination of this Agreement.
14.8 Severability. If any term or provision of this Agreement or the application thereof shall, to any extent, be held by a court of competent jurisdiction to be invalid or unenforceable, such term or provision shall be ineffective to the extent of such invalidity or unenforceability without invalidating or rendering unenforceable the remaining terms and provisions of this
10 Agreement or the application of such terms and provisions to circumstances other than those as to which it is held invalid or unenforceable unless an essential purpose of this Agreement would be defeated by loss of the invalid or unenforceable provision.
14.9 Entire Agreement. This Agreement contains the entire understanding of the Parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements and understandings, oral or written, between the Parties with respect to such subject matter.
14.10 Amendments. This Agreement may be amended only by a written instrument executed by the Parties or their permitted successors in interest.
14.11 Successors and Assigns; No Third-Party Beneficiaries. This Agreement shall be binding upon and inure to the benefit of the Parties and their respective permitted successors and assigns; provided however, that except as expressly permitted by this Agreement, neither Party shall transfer or assign any of such Party’s rights hereunder by operation of law or otherwise without the prior written consent of the other Party, and any such transfer or assignment without such consent shall be void. Subject to the immediately preceding sentence, this Agreement is not intended to benefit, and shall not run to the benefit of or be enforceable by, any other person or entity other than the Parties and their permitted successors and assigns.
14.12 Captions; Interpretation. This Agreement shall be interpreted as though prepared jointly by the Parties. Titles and captions are for convenience of reference only and do not define, describe, or limit the scope or the intent of this Agreement or any of its terms.
14.13 Governing Law; Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California without reference to conflicts of laws principles. Venue for any action under this Agreement shall be in the County of San Mateo, California.
14.14 Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
SIGNATURES ON FOLLOWING PAGE.
11 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
CITY OF ____________, a municipal corporation
By: _______________________________
, City Manager
APPROVED AS TO FORM:
By: ___________________________
, City Attorney
DEVELOPER:
Bob Mclennan
By:________________________________
Print Name:_________________________
Title:______________________________
12 Exhibit A
PROPERTY
(Attach legal description.)
13 EXHIBIT B
SCOPE OF NEGOTIATIONS/SCHEDULE OF PERFORMANCE
The goal of negotiations is to prepare a Disposition and Development Agreement (“DDA) acceptable to both parties that will then be submitted to the City Council for consideration at a public meeting. The proposed DDA contemplates the conveyance of the Site to the Developer at fair market value pursuant to a third-party appraisal or broker opinion of value to be paid for by the Developer, subject to various conditions precedent and the subsequent redevelopment of the Site into a high-quality commercial development.
The Project Goals
The City encourages development of the Site into a high-quality Project that will maximize tax revenues to the City, create a significant number of job opportunities, and provide goods and services currently lacking in the community. The Developer shall seek cooperation from the property owners to the north and south of the Site to create integration with reciprocal rights of ingress/egress and parking.
Developer conceptualizes a development mix that could include 300 residential units (25% would be affordable), 63 hotel rooms, a 34,000 square foot athletic club, and a 7,000 square foot conference center. While some of these features may change as more refined plans are prepared, the residential unit count and affordability will have to remain as proposed as a minimum standard.
Responsibilities/Schedule of Performance
The developer shall complete the following tasks during the Exclusive Negotiation Period:
1. Conduct community outreach to receive public input for the project.
2. Submit a site plan and building elevations to City for the Project.
3. Identify the critical infrastructure currently available to the Site and any improvements needed to support the Project.
4. Provide the City with real estate valuation input to help determine the cost of the Site for purposes of the DDA with the City. This may include proformas detailing the value of the development parcel and the associated public and private improvement costs to produce a parcel that is ready for development. This should also include an estimate of governmental fees to be paid.
5. Provide the City with other cost/benefit information to enable its consultants to prepare a fiscal benefit analysis for presentation to the City Council. This analysis typically includes the number of construction jobs created, the number of permanent jobs created
14 the cost to maintain the public improvements upon dedication, the value of completed development, and the various tax revenues associated with development operations.
6. Provide a tentative schedule for acquisition and development of the Project.
7. If it is determined to be necessary condition precedent to the City’s consideration of the DDA, the Developer shall submit an application for environmental review by the City and pay all normal and customary fees related thereto. The developer shall submit an application to amend the Planned Development to allow for the uses identified in the project description. Environmental review in conformance with the California Environmental Quality Act will be required.
City Council Meeting Agenda ReportItem # _____
Meeting Date: October 10, 2023
Subject: Authorize the City Manager to Execute an Agreement to Partner with CORA’s Countywide SPEAK UP Campaign
Recommended Action
Staff recommends that the City Council authorize the City Manager to Execute an Agreement to Partner with CORA’s Countywide SPEAK UP Campaign.
Background
In the aftermath of the murder of a young woman in broad daylight outside her home in San Carlos last September 2022, CORA and the City of San Carlos launched SPEAK UP to save lives. The campaign educates community members through outreach to local businesses so that anyone experiencing intimate partner abuse is offered a safe path to seek help.
Intimate partner abuse is different than domestic violence. Partner abuse is much more than physical—it can be emotional, verbal, financial, spiritual and sexual—it is about power and control over the other person. Fear and coercion are very effective weapons. If community members do not know this, they can dismiss what is happing to friends and co-workers because it is not “domestic violence”.
From nail and beauty salons, to dental offices and fitness gyms, local businesses have contact with community members who may be at risk. This brief training gives employees in these businesses (large and small) quick tools to spot intimate partner abuse and to offer resources to community members in need. San Carlos has supported the development and piloting of SPEAK UP, and now CORA is offering the same resource to all cities across San Mateo County.
Discussion
In March 2023, the City of Daly City experienced the murder of Frances Lucero in front of her two young children by her intimate partner. Since that tragic event, Vice Mayor Juslyn Manalo has worked closely with the Lucero family to spread awareness about domestic violence and seek resources for assistance that can be shared with the community.
In August 2023, CORA introduced the SPEAK UP campaign at a Council of Cities meeting. On August 29, 2023, CORA held an informational meeting for interested cities to learn more about SPEAK UP. Staff, along with Councilmember DiGiovanni, participated in the meeting virtually and learned that the SPEAK UP campaign aligns with the Vice Mayor’s months-long pursuit for community resources. Following the informational meeting and a second murder as a result of intimate partner abuse in Daly City, Councilmember Sylvester expressed support as well for the SPEAK UP campaign.
As a SPEAK UP partner, CORA will provide:
•270 – 300 Touches (outreach to Daly City business and community partners including a swag bag of resource materials)
City Council Agenda Report
Subject: Authorize the City Manager to Execute an Agreement to Partner with CORA’s Countywide SPEAK UP Campaign
Meeting Date: October 10, 2023
•60 presentations (presentations are a tight 15 minutes and are offered in person or on zoom with language access provided by CORA as needed)
•Certificates to post (that show the business is a part of SPEAK UP) •2 city employee presentations (for city staff)
•SPEAK UP listing on CORA website (to show city support) •Named in PSA for County-wide effort during DVAM – OCTOBER •A designated SPEAK UP representative to best adapt SPEAK UP to your community needs Fiscal Impact
A pledge of $10,000 is being requested to fund the deliverables above. This contribution will directly pay for the CORA staffing needed to conduct the outreach and education in the Daly City community.
Summary/Conclusion
Staff recommends that the City Council authorize the City Manager to Execute an Agreement to Partner with CORA’s Countywide SPEAK UP Campaign.
Respectfully submitted,
Leilani Ramos
Assistant to the City Manager
City Council Agenda ReportItem # _____
Meeting Date: October 10, 2023
Subject: Authorize the City Manager to Execute a Professional Services Agreement with Sally Swanson Architects, Inc. for the City Facilities – Interior Improvements Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to execute a professional services agreement and any necessary amendments, in an amount to not exceed $149,875.00, with Sally Swanson Architects, Inc. of San Francisco, California, to provide design services for the City Facilities – Interior Improvements Project.
Background
In March 2019, the City retained MIG Consultants of Berkeley, CA to develop the City’s ADA Self Evaluation and Transition Plan (ADA Report). The scope of work included reviewing City policies and standards, conducting facility evaluations, conducting evaluation of pedestrian facilities in public right-of-way, providing full barrier assessment reports, conducting a public workshop and providing recommendations of improvements and cost for proposed remedies. The comprehensive ADA report was completed in July 2020 which identified improvements for city-owned buildings, parking lots, and public right-of-way and intersections.
The primary goal for this project is to prepare construction documents to remove existing interior barriers at City Hall, Doelger Senior Center, Westlake Community Center and Lincoln Park Community Center.
Discussion
Staff released a Request for Proposals (RFP) for the City Facilities – Interior Improvements Project on July 12, 2023. Two (2) architectural firms submitted proposals by the due date of August 24, 2023. A panel consisting of staff from the Department of Public Works evaluated the proposals on their technical merits. The panel determined Sally Swanson Architects, Inc. (SSA) has the experience and qualifications that meet the needs of the project.
The scope of work under this professional services agreement includes, but is not limited to, reviewing as-built documents, visiting city facilities and preparing construction plans, specifications and cost estimates. In addition, SSA will provide construction support and responses to Request for Information from the contractor during construction to ensure that all improvements will meet current codes and requirements. SSA has completed similar improvement projects for other local agencies, including Marin County Correction Facility, University of California (Hearst Memorial Mining Building), and San Mateo County Harbor District
Authorize the City Manager to Execute a Professional Services Agreement with Sally Swanson Architects, Inc. for the City Facilities-Interior Improvements Project Meeting Date: October 10, 2023
Fiscal Impact
The professional services agreement with SSA provides for a not-to-exceed amount of $136,250.00 for the preparation of the City Facilities – Interior Improvements Project. An additional $13,625.00 (10%) is needed for design contingency for a total cost of $149,875.00.
Sufficient funds are available in the FY 2022-23 ADA Facility Upgrade Project account 31-313-913 to fully fund this professional service contract.
Summary/Conclusion
Staff recommends that the City Council authorize the City Manager to execute a professional services agreement and any necessary amendments, in an amount not-to-exceed $149,875.00, with Sally Swanson Architects, Inc. of San Francisco, California, to provide design services for the City Facilities – Interior Improvements Project.
Staff is available to provide additional information desired by the Mayor or Council Members.
Respectfully submitted,
Shirley Chan Richard Chiu, Jr.
Acting City Engineer Director of Public Works
Attachments:
1. Sally Swanson Architects, Inc. Professional Services Agreement
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SSA agreement
AGREEMENT WITH SALLY SWANSON ARCHITECTS, INC
FOR DESIGN PROFESSIONAL SERVICES
FOR
City of Daly City
This Agreement, made and entered into this ____ day of __________, 2023 (the “Effective Date”) by and between the CITY OF DALY CITY, a municipal corporati on existing under the laws of th e State of California (”CITY"), and SALLY SWANSON ARCHITECTS, INC. , a California S-Corporation ("CONSULTANT"):
SALLY SWANSON ARCHITECTS, INC
100 BUSH STREET, SUITE 1625
SAN FRANCISCO, CA 94104
R E C I T A L S :
A. CITY desires certain construction document services hereinafter described as t he design services for CITY FACILITIES – INTERIOR IMPROVEMENTS.
B. CITY desires to engage CONSULTANT to provide these consulting services by reason of its qualifications and experience for performing such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibit A to this Agreement, the proposal from SALLY SWANSON ARCHITECTS, INC. dated August 18, 2023, attached and incorporated by reference.
SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsi ble for the professional quality, technical accuracy and coordination of all work furnished by CONSULTANT unde r this Agreement. CONS ULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its work.
CONSULTANT repres ents that it is qualified to furnish the services described under this Agreement.
CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.
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SSA agreement
SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.
CITY shall examine documents submitted by CONSUL TANT and shall render d ecisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT'S work.
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on the Effective Date and be completed within two (2) years.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set f orth in Exhibit A , CITY agrees to pay CONSULTANT , on a time and materials basis, pursuant to rates stated in Exhibit A to this Agreement, attache d and incorporated by reference . In no event shall CONSULTANT ’s total compensatio n under this Agreement exceed one hundred thirty-six thousand two hundred fifty dollars and no cents ($136,250.00).
SECTION 6 – TERMINATION
Without limitation to s uch rights or remedies as CITY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspend work on the Project for any reason, upon ten (10) days' written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.
Upon termination and upon CITY'S payment of the amount require d to be paid, documents become the property of CITY, and CONSULTANT shall transfer them to C ITY upon request without additional compensation.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents pre pared by CONSULTANT in the perf ormance of this Agreement , al though instruments of professional service, are and shall be the property of CITY, whether t he project for which they are made is executed or not.
SECTION 8 - INDEPENDENT CONTRACTOR
It is unders tood that Consultan t, in the pe rformance of the work and ser vices agreed to be performed, shall act as and be an independent contractor and shall not ac t as an agent or employee of the City. Consultant shall obtain no rights to retirement benefits or othe r benefits which ac crue to City 's employees, and Consultant hereby expressly waives any claim it may have to any such rights.
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SSA agreement
SECTION 9 - CONFIDENTIALITY
All reports and documents prepared by CONSULTAN T in c onnection with the performance of this Agreement are confidential until released by CITY to the public. CO NSULTANT shall not make any such documents or information available to any individual or org anization not employed by CONSULTANT or CITY withou t the written consent of CITY before any such release.
SECTION 10 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services under this Agreement.
SECTION 11 – USE OF SUBCONSULTANTS
CONSULTANT shall not subcontract any services to be performed by it under this Agreement without the prior written approval of the CITY, excep t for service firms engaged in drawing, reproduction, typing, and printi ng. CONSULT ANT shall be solely responsib le for reimbursing any subconsultants and the CITY shall have no obligation to them.
SECTION 12 - CONSULTANT'S STATUS
It is expressly agreed that i n the performance of the professional serv ices required under this Agreement, CONSULTANT shall at all times be considered an independent CONSULTANT as defined in Labor Code Section 3353, under contro l of the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.
SECTION 13 – SB 1383 COMPLIANCE
To the extent applicable, CONSULTANT shall comply with the requirements set forth in SB 1383 and Public Contracts Code Section 22150 for the procurement of recycled paper products.
To the extent that the fitness and quality are equal, CONSULTANT shall purchase recycled products, as defined in Public Contracts Code Section 12200 instead of nonrecycled products.
Upon completion of the term of this Contract, CONSULTANT shall provide records to the CITY demonstrating compliance with this section, including copies of all invoices, receipts, or other proofs of purchase that detail the procurement of paper products.
SECTION 14 - INDEMNITY
To the fullest extent per mitted by law (including, without limitation, Califor nia Civil Code Sections 2782 and 2782 .6), Consul tant and Consultant’s sureties agree to d efend ( with legal counsel acceptable to the City), indemnify and hold harmless the Ci ty, its officers, agents, officials, representatives, employees and volunteers (co llectively “Indemnitees ”) from and against any a nd all claims, demands, actions, losses, damages, injuries, and liability, direct or
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indirect (including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses and fees of exper t consultants or expert witnesses incurred in connection therewith and costs of investigation), that arise out of, pertain to, or relate to, directly or indir ectly, in whole or in part, the negligence, recklessness, or willful miscon duct of Consultant, any Subconsultant, anyone di rectly or indirectly employed by them, or anyone that they control (collectively “Liabilities”). Such obligations to defend, hold ha rmless and indemnify any Indemnitee shall not apply to the extent that such Liabilities are arise out of the sole negligence, active negligence, or willful misconduct of Indemnitee.
Acceptance by the City of the work performed under this Agreeme nt does not operate as a release of Consultant from such professional responsibili ty for the work performed pursuant to this Agreement.
The duty of Consultant and its sureties to indemnify and hold harmless as set forth above, shall include the duty to d efend a s set forth in Section 2778 of the California Civil Code, provided, however, that nothing herein s hall be construed to require the Consultant to indemnify the City, its subsidiary districts, its officers, agents or employees against any responsibili ty for liability in contravention of Section 2782 of the California Civil Code. T o the extent there is a n obligation t o indemnify under this Section, Consultant shall be responsible for incidental and consequential damages resulting directly or indirectly , in wh ole or in part, from C onsultant’s negligence, recklessness, or willful misconduct.
Consultant and its sureti es expressl y and specifically agree to waive any and all subrogation rights it may have against the City, its subsidiary districts, offic ers or employees.
Indemnification and waiver of subrogation contained in this section shall remain operative and in full force and effect regardless of any termination of this Agreement.
SECTION 15 - INSURANCE
CONSULTANT shall procure and maintain for t he dura tion of the contract a nd three years thereafter (five years for building o r major improvements) i nsurance against claims fo r injuries to persons or damages to prope rty which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONSULTANT, his agents, representatives, employees or subcontractors.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “o ccurrence” basis, including products -completed operations, personal & adver tising injury, with limits no less than $2,000,000 per occurrence. If a ge neral aggregate limit applies, either the general aggregate limit shall apply separately to this project/lo cation or the general aggregate limit shall be twice the required occurrence limit.
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2. Automobile Liability: ISO Form Number CA 00 01 covering a ny auto (Code 1), or if CONSULTANT has no owned autos, hired, (Code 8) and non -owned autos ( Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate
If the CONSULTANT maintains hig her limits than the mi nimums shown above, the City requires and shall be e ntitled to coverage for the higher li mits maintai ned by the CONSULTANT.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.
Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of an y right to subrogation which any insurer of said CONSULTANT may acquire against the City by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The
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City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:
1. The Retroactive Date mu st be s hown, and must be before the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is cancele d or non-renewed, and not replaced with another claims -made policy form with a Retroa ctive D ate prior to the contr act Effective Date, the CONSULTANT must purchase “extended reporting” cover age for a minimum of five (5) years after completion of work.
Verification of Coverage
CONSULTANT shall furnish the City with original certificates and amendatory endorsements or copies of the applicable policy langua ge effecting coverage required by thi s clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the r equired documents prior to the work beginning shall not waive the CONSULTANT’s obligation to provide them. The City reserves the right t o require complete, certified copies of a ll requ ired insurance policies, including endorsements required by these specifications, at any time.
SECTION 16 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement is for the personal services of CONSULTANT and cannot be transferred, a ssigned, or subcontracted by CONSULTANT without the prior written consent of CITY.
SECTION 17 - RELIANCE UPON PROFESSIONAL
SKILL OF CONSULTANT
It is mutually understood and agreed by and between the parties hereto that CONSULTANT is skilled in the profes sional calling necessary to perform the work agreed to be done under this Agreement and that CITY relies upon the skill of CONSULTANT to do and perform the work in the most skillful manner, and CONSULTANT agrees to thus perform the work. The acceptance of CONSULTANT's work by CITY does not operate as a release of CONSULTANT from sa id obligation.
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SECTION 18 - WAIVERS
The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provisions of any ordi nance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subs equent breach or violation of the same or of any other term, covenan t, condition, ordinance or law or of any subsequent breach or violation of the sa me or of any other term, condition, ordinance, or law. The subsequent acceptance by either party of any fee or other money which may become d ue hereunder shall not be deemed to be a waiver of any preceding b reach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 19 – SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
SECTION 20 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing par ty in a ny action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of at torney fees recoverable whether in the trial court, appellate court, or otherwise, and regardless of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that neither party shall have to pay the other more than $5000 fo r attorney fees arising out of a n action, or actions to enforce the provisions of this Agreement.
SECTION 21 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal em ployment opportunity. Neither CONSULTANT nor any of its sub consultants shall discriminate in the emp loyment of any person because of race, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, or age, unless based up on a bona fide occupational qua lification pursuant to the Californ ia Fair Employment and Housing Act.
SECTION 22 - MEDIATION
Should any disp ute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation within 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absence of an agreement, the parti es shal l each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed -upon service. Th e mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing p arty. No party shall be permitted t o file a legal action without first meeting in
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SSA agreement
mediation and maki ng a good faith attempt to reach a m ediated settlement. The mediation process, once commenced by a meeting with the mediator, shall last until agreement i s reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
SECTION 23 - LITIGATION
CONSULTANT shall testify at CITY'S request if l itigation is brought against CITY in connection with CONSULTANT'S services und er this Agreement. Unless the actio n is brought by CONSULTANT, o r is based upon CONSULTANT'S wrongdo ing, CITY shall compensate CONSULTANT for preparation for testimony, testimon y, and travel at CONSULTANT'S standard hourly rates at the time of actual testimony.
SECTION 24 - NOTICES
All no tices hereunder shall be giv en in writing and mailed, postage pr epaid, addressed as follows:
To CITY: Richard Chiu, Director of Public Works
PW - City of Daly City
333 – 90th Street
Daly City, CA 94015
To CONSULTANT: SALLY SWANSON, AIA
SALLY SWANSON ARCHITECTS, INC.
100 Bush Street, Suite 1625
San Francisco, CA 94104
SECTION 25 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and int egrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, representations, and a greements, either written or oral.
This document may be amended only by written instrument, signed b y both CITY and CONSULTANT.
SECTION 26 – AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite power and a uthority to conduct its business and to execute,
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SSA agreement
deliver, and perform the Agreement. Each party wa rrants that the individuals who have s igned this Agreement have the legal power , right, and authority to make this Agreement and to bind each respective party.
SECTION 27 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the l aws of the Sta te of California and, in the event of litigation, venue will be in the County of San Mateo.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this Agreement the day and year first above written.
CITY OF DALY CITY CONSULTANT
SALLY SWANSON ARCHITECTS, INC.
_______________________________ _________________________________ Thomas J. Piccolotti Sally Swanson
City Manager Principal-in charge
APPROVED AS TO FORM
_______________________________
Rose Zimmerman
City Attorney
August 18 , 2023
Proposal to The City of Daly City
Architectural and Engineering Design Services:
City FaciliƟes - Interior Improvements -
Public Works Department
100 Bush St, Suite 1625
San Francisco, CA 94104
T 415.445.3045
www.swanarch.com
1. COVER LETTER
August 18, 2023
OƟ s Chan, Consultant Engineer
City of Daly City, Public Works Department
333 90th Street
Daly City, CA 94015
Via email: [email protected]
Re: City of Daly City, Request for Proposals (RFP), City FaciliƟ es – Interior Improvements Dear OƟ s Chan and Colleagues,
Sally Swanson Architects, Inc. (SSA) a California licensed and cerƟ fi ed WBE, SBE and DBE fi rm, is hon- ored to present its Proposal to the City of Daly City for consideraƟ on to provide Architectural Design Services for the City FaciliƟ es – Interior Improvements projects. A concentraƟ on of robust staff re- sources, hands-on project management and proven sub consultants will generate the highest value of services to the City of Daly City. Proposal remains eff ecƟ ve for ninety (90) days beyond the submiƩ al date 8/24/23.
Experience and Unique Background
Sally Swanson Architects, Inc. (SSA) is uniquely posiƟ oned to provide comprehensive Architectural De- sign Services to the City of Daly City as SSA – since its founding in 1980 – has two professional areas of pracƟ ce: architecture design and planning and ADA access compliance consulƟ ng services.
Approach Outline
SSA understands the level of coordinaƟ on and commitment required for Ɵ mely and cost-eff ecƟ ve project delivery. We staff each project so that there is no duplicaƟ on of eff ort and have the resources and capability for undertaking and performing the work. SSA is a results-oriented fi rm that meets client obligaƟ ons to maintain schedule and budget. The fi rm manages increasingly complex projects, collabo- rates well with all interested parƟ es, and imbues each project with a spirit of camaraderie that insƟ lls a sense of project ownership amongst all parƟ cipants. The proposed SSA architecture team has an un- paralleled depth of experience led by Sally Swanson, AIA, who will serve as Principal in Charge, Interior Designer, and Kathleen Wong, LEED AP , as Project Manager and Project Architect.
Addendum Acknowledgement
Sally Swanson Architects, Inc. (SSA) acknowledges receipt of Addendum/Answers to quesƟ onsissued on 8/17/2023.This Cover LeƩ er is being signed by the offi cer authorized to submit the Proposal for the fi rm Sally Swanson Architects, Inc. (SSA), Sally Swanson, AIA, CEO and Founder of SSA.
Why choose SSA?
An excepƟ onal professional fi rm with a dedicated, knowledgeable and enthusiasƟ c team.
Thank you for your consideraƟ on. SSA looks forward to providing unparalleled architectural design services to the City of Daly City.
Sincerely,
Sally Swanson, AIA, Principal-in-Charge ; Sally Swanson Architects, Inc., 100 Bush Street, Suite 1625, San Francisco, CA 94104 ; Phone: 415.445.3045; Fax: 415.445.3055
2. FIRM QUALIFICATIONS
Firm Qualifi caƟ ons
Firm Name: Sally Swanson Architects, Inc.
Y ears in Business: 43 years
Address: 100 Bush Street, Suite 1625
San Francisco, CA 94104
800-533-8771
Firm Website: www.swanarch.com
Main Contact: Principal-in-Charge and Interior Designer Sally Swanson, AIA
P . 415-308-6555
[email protected]
Type of Organization: California Corporation Incorporated Nov. 19, 2002 Name of Owner: Founder/Principal-in Charge Sally Swanson, AIA License/Registration: CA Architect License #C12746
CA Business Certificate #379994
Firm Certifications: Woman-owned Business Enterprise (WBE); Small Business Enterprise(SBE)
Disadvantaged Business Enterprise (DBE)
Federal Tax I.D.: 01-0600856
Business License: #C2275182
Scope of Services: Founded in 1980, Sally Swanson Architects, Inc. has two practice specialties:
1. ADA Access Compliance
2. Educational and Civic Architectural Design
Firm History and Description:
Forty-three years ago Sally Swanson Architects started, and has continued, as a pioneering firm with a passion for creating accessible environments. Our belief is that the best access compliance begins with a deep knowledge of ADA compliance and combines it with a strong design understanding. Bridging the strict requirements of California ADA codes as well as the requirements of place-making design, we collaborate with our clients to create environments that mitigate barriers. We cover the broadest spectrum of projects. Sally Swanson Architects, Inc, has never failed or refused to complete any contracts.
The firm’s expertise includes the preparation of Guidance Documents for the Division of the State Architect (DSA) now being used by plan reviewers, building departments, and cities and counties across California. SSA provided Universal Design guidelines for the 2014 Sochi, Russia Winter Olympics and Paralympics, and the 2018 PyeongChang, South Korea Winter Olympics and Paralympics. SSA also provided the Accessibility Guidelines for the 2020 Tokyo Summer Olympics and Paralympics.
Sally Swanson Architects, Inc. (SSA) attests that the “key personnel identified by the Prime consultant (SSA) and the sub-consultants shall not be substituted without approval of the City. The City must also approve any new, key team members”.
2. FIRM QUALIFICATIONS
License:Architect, CA, 1982, #C12746
EducaƟ on: M.A. in Urban Design & Planning, Columbia University; Environmental Studies, University of Washington; B.A. in Architecture, University of Illinois Experience:Ms. Swanson, Principal of Sally Swanson Architects, Inc. has 45 years of experience in architecture, planning and accessible design and has managed her own award–winning firm since 1980. Ms. Swanson and her team have provided Transition Plans, Self-Evaluations, cost estimates, preliminary plans, and design and construction documents to help various public clients achieve compliance with Federal and California standards. Universal Design (UD) as practiced by Sally Swanson Architects, Inc. informs Global wayfinding solutions and creates public environments that are enjoyable, easy to use, and work for everyone at any age with or without a disability. The Global Wayfinding principles that relate to spatial planning include: key decision points, identity cues, prioritization of signage, nodes/hub standards and detectable keys to circulation. Over the years, Ms. Swanson has introduced special tools and a process that is time-tested, successful and contains scoping and technical requirements for accessibility to site, facilities, and buildings, with emphasis on providing full and equal access to all. These Global principles and guidelines promote better “access” to transit and public spaces for all users by improving practicality, comfort and feelings of inclusiveness. Through her pioneering vision, Ms. Swanson shows it is possible to significantly increase the level of accessibility for everyone including the elderly population and persons with disabilities.
Architecture/ADA Relevant Projects:
CiƟ es: Camarillo, Los Angeles, Rancho Cordova, Chowchilla, Bellfl ower, Vernon, Yorba Linda, Montebello, Rialto, Mariposa, Madera, Oakley, Woodland, Richmond, Alameda, San Francisco, Danville, Emeryville, Lincoln, Lemoore, Monterey, Orinda, Sanger, San Carlos, Santa Ana, San Marcos, Santa Clara, Solana Beach, Sunnyvale, Tulare, Turlock, Rio Rancho and Santa Fe, NM; Bend, OR; Mesa, AZ; Burlington.
Capital Improvement Projects:
City of Alameda Fire Station, Alameda, CA – Capital Improvement Project SSA is providing an architectural design service to the City of Alameda Fire station No. 4 to convert the existing dormitory sleeping units from 7 open plan sleeping units into 7 private bedroom spaces.
Los Angeles Unified School District (LAUSD) – Capital Improvement Projects Sally Swanson Architects was hired by the Los Angeles Unified School District (LAUSD) to provide Architectural and ADA compliance services for 135th Elementary + Columbus Middle Schools. In conjunction with the paving projects (Parking lot repaving, drainage and ADA parking), SSA is providing accessibility upgrades associated with ADA Path of Travel (POT) upgrades anddrainage systems for restrooms and drinking fountains as required by the Division of the State Architect.
San Mateo County Harbor District Pillar Point Retail Center Restroom – Capital Improvement Project Architectural Design, Engineering, Permitting and Construction Support Services for the Pillar Point Harbor Retail Center ADA Restroom Project, located at One Johnson Pier Rd, Half Moon Bay, CA. The process includes a robust public outreach process, identify a suitable location, in or within close proximity to the restaurant, for two new restrooms which are compliant with the Americans with Disabilities Act (ADA).
Marin County Correctional Facility, Booking Area Barrier Removal Project - Capital Improvement Project University of California, Berkeley, Hearst Memorial Mining Building Project – Capital Improvement Project Interior Building Accessibility Upgrades 2019 – ongoing.
SALLY SWANSON, AIA Years Experience: 45Principal-in-Charge + Interior Designer
2. FIRM QUALIFICATIONS
Certifications & Licenses:Certified Access Specialist (CASp #404) Experience: With SSA experience spanning nearly seven years, Mr. Sircello is a Certified Access Specialist (CASp) and an Access Surveyor specializing in the ADA access compliance of facilities. He has more than 15 years of ADA accessibility experience which has included providing code compliant Braille and tactile signage and intelligent wayfinding systems. He has checked architectural plans for access compliance and created code compliant signage plans from blueprints. Mr. Sircello has also served as on-site superintendent and project manager which required him to make California Title 24 and ADA site evaluations. His access survey projects include the initial surveys of Los Angeles Unified School District schools, the survey of hundreds of retail establishments throughout the United States to identify barriers to access for people with disabilities and the survey of approximately 80 emergency evacuation shelters in a major U.S. city for ADA related program access.
In addition to his professional accessibility expertise, Mr. Sircello has worked as a California licensed contractor and Union Journeyman Carpenter. He is an experienced stone masonry artisan, skilled metal worker, proficient blueprint analyst, professional tile setter and welder. These experiences allow Mr. Sircello to determine practical and cost effective solutions to barrier remediation.
Architecture/ADA Relevant Projects:
Cities: Chowchilla, Madera, Los Angeles, Yorba Linda, Vernon, CA; Mesa, AZ, Rialto, MontebelloCounties: Sacramento, CA, Santa Barbara, CA, Sonoma, CA Schools: Lawrence Middle School and LAUSD Pilot Survey
Special Districts: Santa Clara Valley Open Space Authority and Housing Authority of Alameda, Los Angeles Convention Center, City of Los Angeles Zoo, City of Los Angeles Libraries Higher Education:Solano Community College District, Cerritos College, Mission College, Valley College, Pierce College, Canada College, Skyline College.
Types of Facilities Surveyed:Pools, Parks, Playgrounds, Nature Trails, Golf Corses, Theaters, Schools, Evacuation Shelters, Retail, Office Buildings, Historic Buildings, Stadiums, Restaurants Chris Sircello, CASp Years Experience:15 Certified Access Specialist/Facilities
2. FIRM QUALIFICATIONS
KATHLEEN WONG, LEED AP Years Experience: 30Project Architect + Project Manager EducaƟ on:Bachelor of Arts in Architecture, UC Berkeley, CA, 1983; Uniform Building Code Interpretation, City College of San Mateo, San Mateo, CA, 1995 Licenses and CerƟ fi caƟ ons:Architect, 1994, #C25414; LEED AP Experience:Ms. Wong has over 30 years of architecture experience and has been with SSA since 2004. As Project Manager and primary contact for Construction Administration, she has extensive experience with modernizations on a wide array of projects, both with SSA and her previous employer. Ms. Wong skillfully coordinates projects between review agencies, owners, consultants, and contractors from pre-design through construction administration. With intimate knowledge of LEED, constructability and code requirements, her day-to-day, hands-on management provides assurance that the projects will be successfully executed. Her meticulous eye for thoughtful design and thorough specifications is evidenced by the very low rate of change orders on her projects. Noteworthy among Ms. Wong’s responsibilities has been her work on the Scotts Valley District Wide and Middle School Master Plan and her superb management of sustainability features and projected life-cycle energy savings for the new Ford Elementary School in Richmond, CA.
Architecture/ADA Relevant Projects:
Public Sector Experience:
• Marin County Correctional Facility, Booking Area Barrier Removal Project San Rafael, CA (Capital-Improvement Project)
• University of California, Berkeley, Hearst Memorial Mining Building Program Access Improvements Project Berkeley, CA (Capital-Improvement Project)
• Yerba Buena High School Master Plan and Modernization, ESUHSD San Jose, CA (Capital-Improvement Project)
• County of Humboldt, Garberville Mini-Complex, Garberville, CA • Stanislaus County Health Services Center Conceptual Study, Stanislaus County, Modesto, CA Relevant Project Experience:
• Sacramento Historic City Hall and New City Hall Transition Plan Signage Barrier Removal Project, • Sacramento, CA
• Ford Elementary School Replacement Campus and Master Plan, WCCUSD, Richmond, CA • Sausalito – Marin City Unified School District Master Plan, SMCSD, Sausalito, CA Ford Elementary • School Transition Campus, WCCUSD, Richmond, CA
• Los Angeles Unified School District - Restroom Renovations at Four Campuses, LAUSD, • Los Angeles, CA
• Muriel Wright Youth Residential Center, Modernization & Addition, SCC, San Jose, CA • Harmon Knolls Campus Demolition Project, WCCUSD, Richmond, CA
2. FIRM QUALIFICATIONS
ALICE CHANG Years Experience: 10+
Access Designer/ Job Captain
Education: Bachelor of Arts in Architecture, California Polytechnic State University, San Luis Obispo, CA, 1999 Experience: Ms. Chang has over ten years of computer aided drawing experience in architectural design field. Her major responsibilities are assisting project architects on project programming, construction documents, construction administration, and project close-out phases.
Public Sector Experience:
• C ounty of Humboldt, Garberville Mini-Complex, Garberville, CA • Designed the Garberville Mini-Complex as a civic center to house the Garberville branch of the Humboldt County Library, the Garberville Sheriff’s Sub-Station, Second District Supervisor’s Office, and a multi-department conference room to be utilized for a variety of purposes. • Marin County CorrecƟ onal Facility, Booking Area Barrier Removal Project, San Rafael, CA • Replaced accessible toilet/sink combinaƟ on fi xtures in the Holding Cell and Detox Tank; upgraded shower stall to be ADA complaint; adjusted counter height to be ADA complaint in the Non- Contact VisiƟ ng Room; and adjusted counter height to be ADA compliant in the Release Room.• University of California, Berkeley, Hearst Memorial Mining Building Program Access Improvements Project • Interior Building Accessibility Upgrades 2019 – ongoing.• Stanislaus County Health Services Center Conceptual Study, Stanislaus County, Modesto, CA • Reviewed as-built plans, and developed and recommended feasible design planning schemes to address ADA Path of Travel within the Health Services Agency. • Yerba Buena High School Master Plan and ModernizaƟ on, ESUHSD, San Jose, CA• Construction of a five-phase project, strategically modernized the three buildings surrounding the campus’ central plaza; renovated science building with twelve fully outfitted science labs/classrooms, a state-of-the-art computer center, art room, faculty spaces and new attendance office, plus upgrade to all support systems. • ScoƩ s Valley Unifi ed School District - District Wide and Middle School Master Plan, SVUSD, ScoƩ s Valley, CA• Conducted and prepared a Needs Assessment, Facilities Assessment and a Master Plan as a part of the replacement project for the Scotts Valley Middle School (SVMS) and to frame the vision for the new facility. On-line-conducted surveys as well as field observations were used to gather information and identify issues.
Other Relevant Architectural / ADA Projects:• Sacramento Historic City Hall and New City Hall Transition Plan Signage Barrier Removal Project, Sacramento, CA• Ford Elementary School Replacement Campus and Master Plan, WCCUSD, Richmond, CA• Sausalito – Marin City Unified School District Master Plan, SMCSD, Sausalito, CA Ford Elementary School Transition Campus, WCCUSD, Richmond, CA• Los Angeles Unified School District - Restroom Renovations at Four Campuses, LAUSD, Los Angeles, CA• Muriel Wright Youth Residential Center, Modernization & Addition, SCC, San Jose, CA • Harmon Knolls Campus Demolition Project, WCCUSD, Richmond, CA
2. FIRM QUALIFICATIONS
EducaƟ on: Academy of Art University San Francisco, CA, M.F.A in Interior Arch & Design; Beijing Institute of Technology Beijing, China, B.A. in Interior Design Experience: Tony is a professional and passionate interior designer with great research and creative skills to resolve issues that will lead to a quality interior environment. As an experienced CAD drafter, he understands the functionality needs of the client should be balanced with aesthetic desires to create a purposeful layout while showcasing high end design. Tony is also an experienced access surveyor specializing in Public RoW.
Tony has expertise in; Access Survey, Revit, AutoCAD, InDesign, Graphic Design, Illustrator, 3DMAX, 20/20 Design, Rendering, and Photoshop, Furniture Systems and Specifications, FF&E, Photography and Sketching.
ADA Project Experience:
CiƟ es: Madera, Yorba Linda, Montebello and Rialto, CA
CounƟ es: Sonoma and Sacramento, CA
TONG MU (TONY) Years Experience: 10+
CADD DraŌ er
Said Hilmy, PhD, PE, SE, LEED AP
Principal -in-Charge, IDS Group, Inc. (Cost EsƟ maƟ ng) EducaƟ on: Doctorate, Structural Engineering, Cornell University; Master of Science, Structural Engineering, Cornell University; Bachelor of Science, Civil Engineering, Cairo University Professional CredenƟ als: Professional Structural Engineer:
California (#S-3680); Professional Civil Engineer: California (#C- 43988); LEED Accredited Professional
Experience: Dr. Said Hilmy is an award-winning structural engineer specializing in the design and analysis and project management with strong experƟ se in the design and upgrade of steel, concrete, and wood structures. Recognized for his knowledge of code developments and seismic retrofi t, Dr.
Hilmy has worked on more than $3 billion engineering projects and more than 200 seismic assessments and retrofi t projects in California. Working on educaƟ on faciliƟ es and having performed over 200 school projects with DSA, Said’s experience demonstrates a tailored project approach in which each design is unique and emerges from the process of working with our clients.
Project Experience:
• Seismic Assessment and hazard Mitigation, Six Campuses, Whittier Union High School District • Sierra Education Center - Building P Walk-In Refrigerator, Whittier Union High School District • Assessment and Hazard Mitigation Six Campuses, Whittier Union High School District • Santa Fe High School - Building E Kiln Addition, Whittier Union High School District
2. FIRM QUALIFICATIONS
Gordon Wong, P.E., LEED AP Offi ce Loca Ɵ on:
Principal - EDGE (Electrical) Oakland, CA
EducaƟ on: Electrical and Electronic Engineering,
California State University, Sacramento
RegistraƟ on: Registered Professional Engineer, Electrical Engineering, in California, #18416
Experience: Gordon has over 19 years of experience in the electrical engineering consulƟ ng industry. Over the years, he has gained invaluable knowledge and honed his project management skills while working on various projects and managing staff . He has completed projects in various sectors including Healthcare, EducaƟ on (K-12 and Higher EducaƟ on), Retail, Food Service, and Hospitality.
Delivery methods for these projects have included design/bid/build and design-build. Gordon is also familiar with Energy Code (Title 24 lighƟ ng) and LEED requirements.
Project Experience:
• 5050 Mission Street, San Francisco, CA
• Solano Affordable Housing Foundation Marina Vista Apartments, Vallejo, CA • Vintage of Napa Senior Apartments, Napa, CA
• Yuba Community College District Vet Tech Relocation, Marysville, CA • Delta College Auto Shop Equipment, Stockton, CA
• CSU Sacramento Folsom Hall Speech Pathology TI, Sacramento, CA John Harvey, SE, LEED AP BD+C Offi ce LocaƟ on:
Principal-in-Charge - Buehler (Structural) San Francisco, CA EducaƟ on: Bachelor of Science, Civil Engineering,
San Jose State University, San Jose, 1994
RegistraƟ on: Registered Structural Engineer: California |No.4660 Registered Civil Engineer: California | No. 58001
Experience: As a Principal at Buehler, John Harvey manages the San Francisco branch offi ce. He has been the project manager and lead designer on notable higher educaƟ on projects ranging from performing arts centers, student services and classroom buildings, and gymnasiums. He has performed evaluaƟ ons, renovaƟ ons and modernizaƟ ons on exisƟ ng buildings, including award-winning renovaƟ ons for registered historical landmarks.
He has also performed structural reviews on projects for the Division of the State Architect, and the Offi ce of Statewide Health Planning and Development.
Dedicated to sustainable design principles, he is a member of the U.S. Green Building Council Northern California Chapter. In addiƟ on, he is a member of SEAOC and AISC, and is currently serving on the SEAOCC Seismology and Sustainability commiƩ ees.
Project Experience:
• Marin County Jail ADA Design Services Booking Area Cells, Marin, CA • 3282 Mission Street ADA Ramp Installation, San Francisco, CA • 7th and H Street Parking ADA Ramp, Sacramento, CA
• Doran Regional Park Restroom Building, Bodega Bay, CA
2. FIRM QUALIFICATIONS
John Chou, P .E. – CA, HI, LEED AP, CEPE Offi ce LocaƟ on:
Principal-in-Charge - H&M (Mechanical + Plumbing) Oakland, CA EducaƟ on: California Polytechnic State University San Luis Obispo, Ca, Bachelor of Science in Mechanical Engineering, 1993
RegistraƟ on: Registered P .E. California Lic #34124
P .E. Hawaii Lic #15683
CredenƟ als: LEED Accredited Professional, 2006
CerƟ fi ed Energy Plans Examiner, Lic #R08-12-2115
Experience: John became one of the company’s Principals in April of 2012.
He joined H&M Mechanical Group 21 years ago and is a consummate engineer working on mulƟ ple projects in the design of heaƟ ng, venƟ laƟ ng, and air condiƟ oning. John is instrumental in the development and implementaƟ on of AutoCAD and Revit standards and details.
Project Experience:
• Longs Drugs / CVS Pharmacies
• Fallon Sports Park Phase 2 – Restroom / Concession Building • CUSD Eisenhower Elementary School
• CUSD Nimitz Elementary School
• Burckhalter Park Restroom, ADA Upgrade
• California State University, California – San Jose State University, Engineering Building Restroom Remodel
• University of California – Hearst Annex
Frank Rosenblum, PE/PLS
President - Underwood & Rosenblum (Civil)
EducaƟ on:
B.S. Civil Engineering, Cal Poly State University, San Luis Obispo, 1983 Certificate in Surveying, San Francisco City College, 1989 Certificate for 40 Hr . OSHA Hazardous Material Training, 1991 Professional CredenƟ als:
California Professional Civil Engineer No. 42857, 1987
California Professional Land Surveyor No. 6395, 1990
American Society of Civil Engineers, California Land Surveyors AssociaƟ on, American Public Works AssociaƟ on, California AssociaƟ on of School Business Offi cials, CoaliƟ on for Adequate School Housing
Experience: Mr. Rosenblum has more than 35years’ experience in the civil engineering and land surveying profession. He has worked on all types of private and municipal site development projects throughout California. With thousands of school facility projects in more than 50 school districts, his experƟ se remains unmatched in the areas of site planning, development, school faciliƟ es planning, design and rehabilitaƟ on.
2. FIRM QUALIFICATIONS
Contact Name: Wendy Gonzalez,
Contact Title: Principal
Phone: 510.231.1421
Email:[email protected]
Contact Name:Luis Freese
Phone: (510) 307-4545
Email:[email protected]
Contact Name: Heidi Rank, AIA, LEED AP ,BD+C
Contact Title: Senior Project Manager
Phone: 415.622.6362
Email: [email protected]
Contact Name: Jack Dybas, AIA, LEED AP
Contact Title: Senior Project Manager
Phone: T 510-747 7948
M 510-871-0343
Email: [email protected]
Ford Elementary School
Master Plan, New ConstrucƟ on, TransiƟ on PlanProject DescripƟ on:SSA was tasked with the comprehensive program of master plan, demoliƟ on, reconstrucƟ on, and a transiƟ on campus of modular buildings (for two-year period during construcƟ on of new campus). Modular buildings worked eff ecƟ vely for all stakeholders as it was an immediate improvement from the original rundown campus being replaced. What the WCCUSD achieved is a 21st Century Learning Environment and (highest-to-date) CHPS-based design for a new school in California. Closed out with DSA.
Key SSA Staff : Sally Swanson, Principal-in-Charge Kathleen Wong, Project Manager Project Dates:2015-2018Square Footage: 60,329 Sq. FtConstrucƟ on Type: Design-Bid-BuildBid Cost: $17,431,206Final Cost:$19,688,736 San Mateo County Community College District (SMCCCD)-College of San Mateo Health and Wellness Building Locker Room RemodelProject DescripƟ on:SSA delivered a seamless expansion that allowed the facility to accommodate greater shared use of common space through the public/private arrangement that exists between the school and the athleƟ c club. The project was constructed at less than the original budget and bid amount. Closed out with DSA.
Key SSA Staff : Sally Swanson, Principal-in-Charge Kathleen Wong, Project ManagerProject Dates: Aug 2012-Dec 2012Square Footage:2,812 Sq. Ft.Original Budget:$450,000.0Bid Amount: $293,600.00Final Amount at Close-Out: 240,584.00 City of Alameda
Fire Station No.4 Dormitory Conversion Project
Project DescripƟ on: SSA is providing an architectural design service to the City of Alameda Fire staƟ on No. 4 to convert the exisƟ ng dormitory sleeping units from 7 open plan sleeping units into 7 private bedroom spaces.
Staff : Sally Swanson AIA, Kathleen Wong, LEED, AP ,
Alice Chang
Date of Project: Oct 3rd, 2022-Present
Project Value:$120,000
2. FIRM QUALIFICATIONS
Los Angeles Unified School District (LAUSD) - ADA Barrier Removal White Point Elementary, 135th Elementary
Project DescripƟ on: Sally Swanson Architects was hired by (LAUSD) to provide Architectural and ADA compliance services for White Point Elementary School and 135th Elementary School.In conjuncƟ on with the paving projects, SSA is providing accessibility upgrades associated with ADA Path of Travel (POT) upgrades and drainage systems for restrooms and drinking fountains as required by DSA.
Key SSA Staff :Sally Swanson, Principal-in-Charge Kathleen Wong, Project Architect Alice Chang, Senior Designer; CAD Manager
Date of Project: 2016-Present
Project Value: $2.5M / each project
San Mateo County Harbor District
Pillar Point Harbor Retail Center ADA Restroom ProjectProject DescripƟ ons:Sally Swanson Architects was hired by the San Mateo County Harbor District to provide professional services to include Architectural Design, Engineering, Permiƫ ng and ConstrucƟ on Support Services for the Pillar Point Harbor Retail Center ADA Restroom Project, located at One Johnson Pier Rd, Half Moon Bay, CA. The process includes a robust public outreach process, idenƟ fy a suitable locaƟ on, in or within close proximity to the restaurant, for two new restrooms which are compliant with the Americans with DisabiliƟ es Act (ADA). Key SSA Staff : Sally Swanson, Principal-in-Charge Kathleen Wong, Project Manager Alice Chang, Architectural Dra Ō erBeg. / End Date: September 2020-OngoingProject Value: $673,250 University of California, Berkeley
Hearst Memorial Mining Building Program Access
Improvements ProjectProject DescripƟ on: SSA is tasked with the review of an improvement list, and an on-site assessment with UCB representaƟ ves. SSA will then conduct an analysis of potenƟ al improvements to the access compliance code and develop feasibility-level documents of proposed work for cost esƟ maƟ on. Phase I is to be followed by Phase II, construcƟ on documents and construcƟ on administraƟ on services. Key SSA Staff : Sally Swanson, Principal-in-Charge Kathleen Wong, Project Architect Alice Chang, Project Captain/ Sr DesignerDate of Project: 2019-closeout pendingSquare Footage: 77,828.4 Sq. FtOriginal Budget: $597,249.00Bid Amount: $531,575.00 Contact Name: John Moren
Contact Title: Director of OperaƟ ons
Phone: 650-583-4400
Email: [email protected]
Contact Name: Ben Perez
Contact Title: Deputy Director of
Community
Phone: 510-643-6456
Email: [email protected]
Contact Name: Dennis Ackel
Contact Title: Senior Design Manager
Phone: 213.241.0369
*Reference contact via phone only
3. DEMONSTRATED UNDERSTANDING OF THE PROJECT REQUIREMENTS Demonstrated Understanding of the Project Requirements
Sally Swanson Architects, Inc. (SSA) understands that the City of Daly City has requested “proposals for architec- tural design services for interior City FaciliƟ es Improvements”. The Scope of Work will require the selected con- sultant to provide architectural design services “to prepare construcƟ on documents to eliminate interior physical barriers systemaƟ cally as idenƟ fi ed in the City’s comprehensive ADA Self-EvaluaƟ on and TransiƟ on Plan which was completed in 2020 [by MIG]”.
The ADA Self-EvaluaƟ on and TransiƟ on Plan was aƩ ached to the RFP as Exhibit A, and “idenƟ fi ed various types of accessibility challenges both indoor and outdoor at various types of City-owned/maintained faciliƟ es”. The RFP notes that only “interior improvements” are included in this current scope of work.
As SSA is a professional architectural design fi rm with a dual professional pracƟ ce providing ADA access compli- ance services, SSA is uniquely qualifi ed to “review the interior ADA Facility Diagrams and their recommended improvements for ‘City Hall’, Doelger Senior Center’, ‘Westlake Community Center’ and ‘Lincoln Park Community Center’ which was aƩ ached [to the RFP] as Exhibit B”. The scope of work proposes that the selected consultant will “prepare construcƟ on documents to remove interior barriers [except elevator improvements]”.
The City of Daly City “has set aside about $650,000 construcƟ on budget for interior improvements”. It is under- stood that “if the construcƟ on esƟ mate exceeds $650,000, the consultant will prepare construcƟ on documents to prepare the project in diff erent phases” with City Hall being the City’s “top priority” . The City’s goal is “to ad- dress as many challenges as possible on an annual basis with new funding for each addiƟ onal year”. The selected consultant “may combine two or more faciliƟ es for one project”, but it if further understood that “there should be no parƟ al facility interior improvements to bid out at any Ɵ me”.
SSA Design Vision for the Project Improvements
SSA appreciates the unique qualiƟ es of the City of Daly City which, as a coastal community at the northernmost part of San Mateo County, shares a common border with the City/County of San Francisco where SSA’s fi rm is located just 12.4 miles (a 23-minute drive) away. Geographically, the City of Daly City “Gateway to the Peninsula” extends from the Pacifi c Ocean on the west and nearly to San Francisco Bay on the east off ering Mediterranean- like weather. The ameniƟ es the City of Daly City aff ords to its residents and visitors are numerous, well-known and unmatched, including 4 public libraries, the Serramonte Mall and the many car dealerships. “Everyone deserves a chance to parƟ cipate from the schoolyard to the world stage”. SSA has embraced these Universal Design (UD) principles and, in conjuncƟ on with Wayfi nding provides an inclusive lens through which design funcƟ onality for all people, not only those with tradiƟ onally diagnosed disabiliƟ es can be embraced. How do we create invisible barrier-free environments that transiƟ on smoothly? UD and Wayfi nding principles give direcƟ on rather than correcƟ on.
Over SSA’s 43-year history it has been a pioneer in the pracƟ ce of ADA access compliance, UD and Wayfi nding by creaƟ ng Universal Design Guidelines Manuals to assist in meeƟ ng specifi c client goals and by idenƟ fying the major challenges that people with sensory and/or mobility impairments experience when traveling to, riding and geƫ ng from transit; how technology might be used to create soluƟ ons to these challenges; and, invesƟ gaƟ ng how to make environments more user-friendly, through Universal Design and Wayfi nding, for everyone.
SSA uƟ lizes the fi ve elements of architectural wayfi nding to improve circulaƟ on paths; idenƟ fying mental markers and nodes along the path that communicate necessary informaƟ on; creaƟ ng edges that indicate where an area begins and ends; and, disƟ nguishing the characterisƟ cs that assist in the general idenƟ fi caƟ on of place. SSA has introduced new technology that includes assisƟ ve devices, apps and kiosks to aid circulaƟ on.
SSA has established decades-long professional relaƟ onships within San Mateo County and conducted mulƟ ple successful projects in its public sector – including one current accessibility project under construcƟ on for the San
3. DEMONSTRATED UNDERSTANDING OF THE PROJECT REQUIREMENTS Mateo County Harbor District – that have helped to assist in furthering the County’s goal of achieving accessible and inclusive communiƟ es within its faciliƟ es and in its path of travel.
SSA’s experience with various delivery methods include: SSA experience refl ects a broad range of service levels required by our clients regarding project delivery methods. SSA has experience working with various construc- Ɵ on project delivery methods from the tradiƟ onal Design-Bid-Build methodology to Design-Build and Lease Leaseback as well as Fast Track. (When a City is faced with a very Ɵ ght schedule, we have the knowledge and experƟ se to Fast Track in order to expedite a project through agency review).
Examples of projects where SSA has worked in these delivery methods include:
• Fast Track: College of San Mateo Health & Wellness Building Locker Room Remodel, SMCCCD • Design-Bid-Build: Yerba Buena High School, ESUHSD -ModernizaƟ on and Master Plan • Design-Bid-Build: Ford Elementary, WCCUSD - Master Plan, New ConstrucƟ on & TransiƟ on Campus • Design Build: Carlmont High School Gymnasium, SUHSD
PotenƟ al Project Challenges
The construcƟ on esƟ mate for the City of Daly City “City FaciliƟ es – Interiors Improvements” projects was dated July 2020. With the current cost of infl aƟ on, prices have increased signifi cantly. It is most likely that the cost will exceed the $650,000 construcƟ on budget limit as stated in the project RFP .
One alternaƟ ve to approach this potenƟ al project challenge is to break the drawing packages into four (4) sepa- rate packages which will each be an independent package requiring four (4) separate permits. With this work done ahead of Ɵ me, each project can then be scheduled for a diff erent phase aŌ er the fi nal cost esƟ mate, as needed, to tailor for budget limitaƟ ons and future funding. This approach provides the most fl exibility, in the event that the fi nal cost esƟ mate runs beyond the $650,000 construcƟ on budget. With the project set up as four separate packages, the City may pair them together into 2 separate projects. The prioriƟ zaƟ on is to fi rst match the City Hall with one of the smaller sites, and then pair the Doelger Senior Center with another of the smaller sites.
4. DEFINED SCOPE AND APPROACH
Defi ned Scope and Approach
Sally Swanson Architects, Inc. (SSA) expects to proceed with the scope of work for the Improvements to the City FaciliƟ es – Interior Improvements project upon selecƟ on by the City of Daly City. SSA will fulfi ll the City’s expecta- Ɵ ons to meet the budget and schedule requirements.
Scope of Services includes, but not limited to:
Task 1 – Project Management
SSA will prepare conceptual and fi nal construcƟ on documents (plans, details, technical specifi caƟ ons and cost es- Ɵ mate) to remove interior physical barriers with $650,000 construcƟ on budget that are recommended in Exhibit B. SSA will produce a schedule of work, aƩ end one kick-off meeƟ ng and conduct up to three (3) period meeƟ ngs (phone conference and coordinaƟ on meeƟ ngs) with the City staff (including maintenance staff ) to discuss prog- ress and establish the priority list for improvements. SSA is required to apply for a building permit and address all building reviewer’s comments during the duraƟ on of the project.
Deliverables:
• MeeƟ ng minutes
• Establish fi nal priority list
• Project schedule for work – updated monthly
• Progress report with invoice
Task 2 – Conceptual Plans (35% SubmiƩ al)
SSA will prepare 35% conceptual plans which show all proposed repairs/improvements with a $650,000 interior improvement budget. The conceptual plans will be prepared at a quality that can be printed on 24”x 36” sheets.
SSA will aƩ end one (1) virtual meeƟ ng to review the conceptual plans.
Deliverables:
• Conceptual Plans
• Preliminary Cost EsƟ mate
Task 3 –ConstrucƟ on Documents
SSA will produce the construcƟ on documents (plans, details, technical specifi caƟ ons and cost esƟ mate). PS&E must be on city Ɵ tle block and in typical Public Works construcƟ on project form.
City standard details and technical specifi caƟ ons will be referenced wherever reasonable. The City’s technical specifi caƟ ons will be reviewed by the design team and amended where necessary for the delivery of a successful project. SSA will also provide technical specifi caƟ on secƟ ons for work not included in the City’s standard specifi - caƟ ons including, but not limited to, the California Building Codes and Americans with DisabiliƟ es Act. The fi nal specifi caƟ ons will be signed by an SSA licensed architect in California.
SSA will allow for three construcƟ on document submiƩ als (65%, 95% and 100%). Each following round of submit- tals shall incorporate comments from City staff or other stakeholders from each previous round. Each submiƩ al will include plans, details, technical specifi caƟ ons, cost esƟ mate, and a wriƩ en response to comments. Interim submiƩ als will be made electronically in PDF. The fi nal 100% plans will include one (1) full-size hard copy and one half-sized copy, both wet-signed by an SSA licensed architect in California.
Deliverables:
• 65% PS&E and response to comments to 35% submiƩ al
• 95% PS&E and response to comments to 65% submiƩ al
• 100% PS&E and response to comments to 95% submiƩ al
Task 4 – ConstrucƟ on Support
SSA will review related material submiƩ als and aƩ end up to fi ve (5) site visits during construcƟ on to ensure that
4. DEFINED SCOPE AND APPROACH
construcƟ on is consistent with the design intent of the construcƟ on documents. SSA will respond to RFI and/or clarifi caƟ ons from the Building Department and address all building permit reviewer’s comments. SSA will also prepare record CAD and PDF drawings at the compleƟ on of the project.
SSA’s in-house team of Architects, Interior Designer, LEED AP , CASp specialists and a full complement of special- ized professional engineers will review and guide the process in concert with the City and its stakeholders. SSA’s team will work together to provide the best technical soluƟ on, and to ensure that the project meets current codes and client requirements.
Project Management
The best projects are collaboraƟ ons. SSA has developed a disciplined and lean project approach to management that means no duplicaƟ on of eff ort, the right resources at the right Ɵ me and quick response to any quesƟ ons.
SSA will meet or exceed all requirements of the City. The project approach is fl exible and will be tailored to fi t the City’s needs and resources. SSA integrates its “best pracƟ ces” drawn on lessons learned to enhance this lean project management process from pre-design through construcƟ on administraƟ on to occupancy. It is a highly effi cient methodology that will best serve the City’s Ɵ me and cost objecƟ ves.
At the onset of the project, we idenƟ fy a preliminary scope of work, the roles and responsibiliƟ es of all team members and establish preliminary Ɵ melines. The Project Manager, Kathleen Wong, LEED A.P . will monitor the overall progress of all tasks associated with the job and ensure communicaƟ on with SSA’s team and the City.
Discipline CoordinaƟ on
Throughout the project, conƟ nuous review of the work and adherence to the program keeps the project on Ɵ me and on budget. Adjustments to the scope may occur and are communicated to all project team members to keep the work coordinated and effi ciently managed. We believe in ‘Frequent Milestones, Regular Updates.’ We maintain a decision and acƟ on item list that is reviewed at the beginning of each project meeƟ ng. MeeƟ ng notes record decisions and acƟ on items are carried forward for implementaƟ on. The communicaƟ on connecƟ on is es- senƟ al to team member coordinaƟ on, performance, and project quality.
Design Philosophy
Sally Swanson Architects (SSA) is uniquely qualifi ed to provide comprehensive architectural services to the City of Daly City that will fulfi ll the goals and objecƟ ves of the City. With a dual professional pracƟ ce in architecture and access compliance, SSA’s staff are specialists in new and modernizaƟ on projects of public buildings, including program and master planning, constructability, sustainability, disabled access and universal design, SSA provides a full range of capabiliƟ es for successful project design and management.
SSA recognizes that in many respects, facility modernizaƟ on is more challenging than new construcƟ on. Fre- quently, many of the building code requirements, which can be largely invisible to the end user, consume much of the available budget. A careful analysis of the exisƟ ng building and how the modernizaƟ on aff ects the building systems is required.
Some of the systems that require special aƩ enƟ on are: structural (seismic lateral analysis), electrical (load balancing, fi re alarm, site & emergency lighƟ ng), mechanical (balancing air fl ows, condensate discharge, uƟ lity connects), civil (site drainage and accessible paths of travel), low voltage (data, cable and telephone distribuƟ on) and food service (grease traps, hoods, speed line designs). We’ve found through numerous modernizaƟ on proj- ects that focusing on key pre-design programming and planning elements result in a successful project.
As-Built CondiƟ ons
Frequently, changes are made to faciliƟ es that are not refl ected in the original as-built plans/specs. It is criƟ cal that prior to starƟ ng the design phase of the project that exisƟ ng condiƟ ons are appropriately idenƟ fi ed and documented. In order to assure bid-able construcƟ on documents SSA seeks to verify as-built drawings with fo- rensic studies prior to design. This limits the impact of “discoveries in the fi eld” that can lead to premium change
4. DEFINED SCOPE AND APPROACH
orders. Immediate access to updated drawings is especially criƟ cal during construcƟ on.
Document Control
SSA provides quality standards for its documents. SSA understands the need to assure conƟ nuity and minimize confl icts by providing strong document oversight to eliminate errors. SSA strategies to reduce change orders begin with the careful review of project documents at every phase of design. The construcƟ on documents are as- sembled in a manner that minimizes duplicity and clearly defi nes what is in the contract in a coordinated presen- taƟ on of plans and specifi caƟ ons. The work of the sub consultants is thoroughly reviewed and coordinated with the Architectural drawings before being incorporated into the contract documents.
Conceptual Design
During the conceptual design phase SSA confers and advises concept and design vision. At each phase of design SSA provides updated esƟ mates of probable construcƟ on costs. SSA facilitates meeƟ ngs with its consultants to balance the design goals for the barrier removal/interior improvements to align with code requirements; SSA coordinates and provides quality assurance of design documents.
Pre-Design/Planning (Programming
At the onset of the project, the SSA team will idenƟ fy a preliminary scope of work, the roles and responsibiliƟ es of all team members, and establish preliminary Ɵ melines. SSA’s project manager addresses any client concerns, quesƟ ons, or issues. A common theme throughout the project is conƟ nuous communicaƟ on driven by SSA’s project manager.
The SSA team will fully document exisƟ ng site and building systems to resolve problems and key issues. SSA is parƟ cularly sensiƟ ve to the need for life safety requirements, such as fi re alarms, and access compliance. Con- ducƟ ng needs assessments in the early stages of modernizaƟ on projects provides the detailed informaƟ on to fully address life safety issues. A key element is prioriƟ zing a long wish list that may change due to budget and Ɵ me constraints. SSA will work closely with staff , the City Project Manager and key stakeholders to decide on highest priority elements, group similar objecƟ ves, and fi nd cost-saving measures.
Cost EsƟ maƟ ng
Working with the City collaboraƟ vely, SSA starts by learning about the organizaƟ onal and operaƟ onal require- ments of the barrier removal projects. SSA’s project manager evaluates design choices and responses. They un- derstand tradeoff s among design parameters. We analyze possible soluƟ ons and work with consultants to ensure the project is effi cient. The designs are refi ned when considering project goals, as well as economic and building requirements. In an iteraƟ ve process, space is maximized, as is fl exibility of use, to create accessible and inclusive designs.
We aƩ ribute much of our budgetary success to the following controls and methods in cost containment:
• Scheduling resources - We schedule manpower and physical resources to ensure that each project is given careful aƩ enƟ on. A management plan is developed for every project, detailing project vision and goals, team resources and commitments, and an overall delivery strategy. ConƟ nual reconfi rmaƟ on and updaƟ ng of the management plan ensure that project management remains consistent with overall project goals. • : SSA assigns higher priority to criƟ cal path tasks. • Delegate – We trust our team members. Our professionals have been with SSA for many years working with modernizaƟ on and new construcƟ on. All of SSA’s team members have signifi cant experience in working on public agency facility projects.
• Integrated project scheduling – For mulƟ ple projects, SSA schedules diff erent tasks and phases of our proj-
4. DEFINED SCOPE AND APPROACH
ects in simultaneous Ɵ me slots. By integraƟ ng acƟ viƟ es for diff erent phases, they can be executed in har- mony at the same Ɵ me.
SchemaƟ c Design
The purpose of schemaƟ c design is to translate the project program into physical drawings of space. SchemaƟ c design includes a complete descripƟ on of building systems (structural, mechanical, HVAC, plumbing and electri- cal), interior and exterior fi nishes and the building site.
In this step, SSA will work closely with the City of Daly City team to determine the project requirements and goals. Review the City’s conceptual program for scope, coordinaƟ on requirements, criteria, budget and construc- tability. SSA will start with rough study drawings that illustrate the basic concepts of the design. Prepare reports containing schemaƟ c layouts, sketches and conceptual design criteria with appropriate exhibits. This most oŌ en includes spaƟ al relaƟ onships as well as basic scale and forms the owner might desire. Also, iniƟ al research of jurisdicƟ onal regulaƟ ons is completed at this Ɵ me. IniƟ al cost esƟ maƟ ons are also invesƟ gated based on total project size and complicity.
Design Development
AŌ er acceptance by the City of the required deliverables in the SchemaƟ c Design Phase, and upon wriƩ en autho- rizaƟ on from the City, Architect (SSA) will proceed with the performance of the services called for in the Design Development Phase.
Design development collects the results from the schemaƟ c design phase and takes them one step further. This phase involves fi nalizing the design and specifying such items as materials, window and door locaƟ ons and gen- eral structural details.
Design development usually yields a more detailed site plan as well as fl oor plans, elevaƟ ons and secƟ on draw- ings with full dimensions. SSA will prepare Design Development Documents consisƟ ng of fi nal design criteria, preliminary drawings, outline specifi caƟ ons and wriƩ en descripƟ ons of the Project, together with renderings and models if required.
This phase will also include consultaƟ on with the City and establish fi nal design criteria.
ConstrucƟ on Phasing Plan
SSA has years of experience designing and incorporaƟ ng construcƟ on phasing plans in ConstrucƟ on Documents or bid documents.
A construcƟ on phasing plan should include but is not limited to the following:
• Communicate with staff and user to establish acceptance of plan • Staff and contractor access
• Temporary space planning, if necessary
• ConstrucƟ on staging areas
• Dust, debris and noise from construcƟ on
• Hours of work and limitaƟ ons
• Maintaining life safety system – fi re alarm, emergency lighƟ ng, emergency power • IdenƟ fy impact and risk to adjacent spaces including fl oor above and below the renovated areas • Control costs and minimizing the number of phases
Establishing the implementaƟ on plan early to include phasing costs in the probable construcƟ on cost provides a realisƟ c esƟ mate of overall project cost and its potenƟ al impact on operaƟ ons. In addiƟ on, detailed drawings and specifi caƟ ons make all the diff erence in terms of compeƟ Ɵ ve pricing and minimal disrupƟ ons to ongoing operaƟ ons. Most importantly, staff and user parƟ cipaƟ on in the iniƟ al decision-making will play a strategic role in the interior improvements overall success.
4. DEFINED SCOPE AND APPROACH
ConstrucƟ on Documents
With the acceptance of Conceptual Design Phase documents, revised esƟ mate of Probable Total ConstrucƟ on Costs, and upon wriƩ en authorizaƟ on from the City, SSA will proceed with the construcƟ on documents. Where the project requires “complete renovaƟ on” , then ConstrucƟ on Documents will occur aŌ er the SchemaƟ c Design and Design Development phases. Whether SchemaƟ c Design and Design Development phases are necessary (and to what degree) will be determined upon compleƟ on of conceptual studies. The construcƟ on document phase produces drawings with much more detail which are used for the construcƟ on of the project. These draw- ings typically include specifi caƟ ons for construcƟ on details and materials. ConstrucƟ on documents oŌ en include a complete set of architectural drawings (site plan, fl oor plans, secƟ ons, details, etc.) that are combined with structural, mechanical and electrical drawings that have enough detail for the contractor to build your project.
Final technical specifi caƟ ons shall be prepared in conformance with the division format of the ConstrucƟ on Specifi caƟ on InsƟ tute as well as the City’s standards.
SSA will also parƟ cipate and cooperate fully in a review of the Final Design by the City, and any consultants engaged by the City, to assess the constructability of the fi nal design. SSA will respond in a Ɵ mely manner to City comments and incorporate comments as necessary.
Bidding and Awarding ConstrucƟ on Contracts
Bidding/Award: SSA will aƩ end pre-bid meeƟ ngs and address bidder quesƟ ons and queries with Ɵ mely addenda or other similar documentaƟ on. SSA is available to assist the City of Daly City during this phase in the manner of its choosing.
As Examples, SSA Prepared Bid Documents and Administered ConstrucƟ on on the Following:
• WCCUSD, Ford Elementary School: Master Planning & New ConstrucƟ on • WCCUSD, Ford Elementary School: Modular TransiƟ onal Campus • ESUHSD, Yerba Buena High School: 5 Phase ModernizaƟ on • SUHSD, Carlmont High School: Modular Gym Design-Build ConstrucƟ on • SMCCCD, College of San Mateo: Health and Wellness Building Locker Room Remodel Historically, SSA’s clients have had a wide range of service demands during the Bidding/Award phase of the proj- ect. SSA is able to structure its services to suit the clients’ needs during this phase. SSA’s experiences have ranged from assisƟ ng a client’s procurement team with a relaƟ vely low level engagement to largely handling the bid- ding/award process on behalf of some of our private sector clients. Generally the scope of services SSA provides its clients falls across the following categories:
• Assist the City by coordinaƟ ng wriƩ en responses to inquiries from interested bidders to quesƟ ons related to the bid documents.
• ParƟ cipate in the Mandatory Pre-Bid Conference.
• Screen all quesƟ ons concerning intent and providing close coordinaƟ on with the City prior to issuing any addenda.
• ParƟ cipate in short-lisƟ ng interviews to assess the qualifi caƟ ons of each Respondent Candidate for Pre Con- Services.
• Discuss and analyze bid results with the City.
• Assist the City with a strategy moving toward the ConstrucƟ on AdministraƟ on phase.
ConstrucƟ on AdministraƟ on
During construcƟ on administraƟ on, formal administraƟ ve procedures are established to ensure the City is get- Ɵ ng full value from the contractor . Depending on the complexity and age of modernizaƟ on projects, there may be a number of unknowns that only are revealed during construcƟ on. The SSA Team is very diligent in reviewing construcƟ on correspondence and providing Ɵ mely responses to any inquiries.
During construcƟ on, SSA conƟ nues the dialogue with the enƟ re project team to keep them fully informed. Most
4. DEFINED SCOPE AND APPROACH
importantly, SSA will work closely with the contractor/building enƟ ty, verifying fi eld informaƟ on that will en- sure construcƟ on details are implemented correctly. It is vital that construcƟ on issues are caught early to avoid schedule impacts to the other trades on the project. Regular site visits with carefully prepared fi eld reports are conducted by the SSA team. RFIs are responded to in a Ɵ mely manner to ensure that the project’s construcƟ on schedule is not impacted. We review change order requests based on our professional interpretaƟ on of the con- tract documents and provide a wriƩ en response aŌ er a thorough review of the labor, material and overhead cost impacts.
We review change order requests based on our professional interpretaƟ on of the contract documents and pro- vide a wriƩ en response aŌ er a thorough review of the labor, material and overhead cost impacts. The SSA team prides itself on establishing and maintaining a close working relaƟ onship with both the construcƟ on manager and project contractor. If a change order situaƟ on does arise, we try to miƟ gate it as soon as possible by meet- ing with the building team in the fi eld, examining the problem, discussing alternaƟ ve soluƟ ons, negoƟ aƟ ng the best possible price under the circumstances and then advising the owner’s representaƟ ve accordingly. Through weekly coordinaƟ on meeƟ ngs with the project team including the subconsultants as needed, SSA reports on any change order acƟ vity from the contractor and maintains a digital change order log. InformaƟ on is logged into SSA’s database, and then evaluated and analyzed by the project manager. ConstrucƟ on AdministraƟ on (C/A) forms have been designed on a relaƟ onal database for easy use, resulƟ ng in quick responses.
Phasing ConstrucƟ on
SSA recognizes the criƟ cal need to adhere to the City’s Ɵ meline due to funding constraints. SSA has had a great deal of experience managing projects with Ɵ ght Ɵ melines and can assure the City that every care will be taken to minimize, if not eliminate, any confl ict with meeƟ ng the schedule .
SSA’s eff orts with phasing occupancy is also demonstrated through the fi rm’s work with Yerba Buena High School, San Jose. This was a fi ve-phase modernizaƟ on and master plan project in which the key goal was to stra- tegically modernize the buildings surrounding the campus’ central plaza turning it into a visual and social focal point. Strategic planning of all modernizaƟ on acƟ viƟ es minimized disrupƟ on to exisƟ ng programs.
Project CompleƟ on/Occupancy
The SSA team works closely with its clients knowing that each project must be coordinated with the client to be delivered by a certain Ɵ me. SSA works closely with the contractor/builder to help ensure Ɵ mely compleƟ on and occupancy.
Final note on SSA’s Proposed Approach: The strength of any prospecƟ ve approach is in the structure it provides.
SSA’s Ɵ me-tested process has been proven to be immensely successful, but “one size may not fi t all.” By this we mean we will tailor the specifi cs to serve the needs and resources of the City of Daly City and its stakeholders, whether that means adapƟ ng the schedule to allow for unforeseen local circumstances or fi ne-tuning ways to communicate the process with all concerned.
4. DEFINED SCOPE AND APPROACH
ID Task Name Durati Start Finish
1 TASK NO. 1: PROJECT MANAGEMENT
2 Oversee Development & Execution of
ADA SE & TP
524
days
Tue
12/26/23
Thu
12/25/25
3 Administration and Management 523 d Tue 12/26/2 Thu 12/25/25 4 5 TASK 2: CONCEPTUAL (35% SUBMITTAL) 58 dayMon 1/8/24 Wed 3/27/24 6 Attend Kick‐Off Meeting ‐Virtual 1 day Mon 1/8/24 Mon 1/8/24 7 Kick‐Off Meeting ‐Virtual 0 daysMon 1/8/24 Mon 1/8/24 8 Identify and Collect Available
Documents, As‐Built Drawings and
1 wk Tue 1/9/24 Mon 1/15/24
9 Site Verification 5 daysTue 1/16/24 Mon 1/22/24
10 Review Data 5 daysTue 1/23/24 Mon 1/29/24
11 Conceptual Plans (35% Sumittal) 6 wks Wed 1/31/2 Tue 3/12/24 12 Preparation Conceptual Plans 20 dayWed 1/31/2 Tue 2/27/24 13 Preliminary Cost Estimate 2 wks Wed 2/28/24Tue 3/12/24 14 Issued Conceptual Plans (35% Sumitt0 daysTue 3/12/24 Tue 3/12/24 15 Client Review 2 wks Wed 3/13/2 Tue 3/26/24
16 Conceptual Review Meeting ‐Virtual 1 day Wed 3/20/24Wed 3/20/24 17 Client Approval 0 daysTue 3/26/24Tue 3/26/24
18 19 TASK 3: CONSTRUCTION DOCUMENTS 129 d Thu 3/28/24Tue 9/24/24 20 65% Documents Submittal 9.2 w Thu 3/28/24Thu 5/30/24 21 Preparation 65% Documents 5 wks Thu 3/28/24Wed 5/1/24 22 Cost Estimate 2 wks Thu 5/2/24 Wed 5/15/24
23 Issue 65% Documents Submittal 0 daysWed 5/15/24Wed 5/15/24 24 Client Review 2 wks Thu 5/16/24Wed 5/29/24
25 Period Meeting #1 ‐Virtual 1 day Thu 5/23/24 Thu 5/23/24 26 Client Approval 0 daysWed 5/29/2 Wed 5/29/24
27 95% Documents Submittal 8.2 w Thu 5/30/24 Thu 7/25/24 28 Preparation 95% Documents 25 dayFri 5/31/24 Thu 7/4/24 29 Cost Estimate 2 wks Fri 7/5/24 Thu 7/18/24
30 Issue 95% Documents Submittal 0 daysThu 7/18/24 Thu 7/18/24 31 Client Review 2 wks Fri 7/19/24 Thu 8/1/24
32 Period Meeting #2 ‐Virtual 1 day Fri 7/26/24 Fri 7/26/24 33 Client Approval 0 daysThu 8/1/24 Thu 8/1/24
34 100% Documents Submittal 20 dayFri 8/2/24 Thu 8/29/24 35 Preparation 100% Documents 10 daySat 8/3/24 Thu 8/15/24 36 Cost Estimate 2 wks Thu 8/15/24 Wed 8/28/24
37 Issue 100% Document Submittal 0 daysWed 8/28/24Wed 8/28/24 38 Board Review 4 wks Wed 8/28/2 Tue 9/24/24
39 Board Approval 0 daysTue 9/24/24Tue 9/24/24
40 41 TASK 4: CONSTRUCTION SUPPORT 1 day Tue 9/24/24 Tue 9/24/24 42 A. AGENCY REVIEW 71 dayTue 9/24/24 Tue 12/31/24
43 Plan Check Submission 1 wk Tue 9/24/24 Mon 9/30/24
44 Plan Check Review 2 monTue 10/1/24 Mon 11/25/24
45 Plan Check Response 2 wks Tue 11/26/2 Mon 12/9/24
46 Period Meeting #3 ‐Virtual 1 day Tue 12/10/2 Tue 12/10/24 47 Plan Check Re‐submittal 1 wk Wed 12/11/2Tue 12/17/24 48 Final Plan Check 2 wks Wed 12/18/2Tue 12/31/24
49 Final Plan Check 0 daysTue 12/31/2 Tue 12/31/24
50 51 B: BIDDING NEGOTIATION 63 dayWed 1/1/25 Fri 3/28/25 52 Advertisement for Bid by City 1 monWed 1/1/25 Tue 1/28/25 53 Pre‐bid Conference 1 day Wed 1/29/25Wed 1/29/25
54 Bidder Q+A 3 wks Thu 1/30/25 Wed 2/19/25
55 Addendum 4 wks Thu 1/30/25 Wed 2/26/25
56 Bid Open 1 day Thu 2/27/25 Thu 2/27/25
57 Board Approval 1 monFri 2/28/25 Thu 3/27/25
58 Bid Awarded 1 day Fri 3/28/25 Fri 3/28/25
59 60 C: CONSTRUCTION ADMINISTRATION 142 d Mon 5/5/25 Tue 11/18/25 61 Notice to Proceed by City 1 monMon 5/5/25 Fri 5/30/25 62 Issue Notice to Proced 0 daysFri 5/30/25 Fri 5/30/25 63 Pre‐construction Meeting 1 day Mon 6/2/25 Mon 6/2/25 64 Contractor Start Up 1 monTue 6/3/25 Mon 6/30/25
65 Construction/Correspondances/Docum6 monWed 6/4/25 Tue 11/18/25 66 Progress Meetings/Visits (Up to 5
site visits)
6 mons
Wed 6/4/25 Tue
11/18/25
67 RFI Review+Response 6 monWed 6/4/25 Tue 11/18/25
68 Submittal Review+Response 6 monWed 6/4/25 Tue 11/18/25 69 Change Order Review+Response 6 monWed 6/4/25 Tue 11/18/25 70 Progress Payment Review 6 monWed 6/4/25 Tue 11/18/25 71 Punchlist Visit 2 daysWed 11/5/25Thu 11/6/25
72 Issue Punchlist 5 daysFri 11/7/25 Thu 11/13/25
73 Notice of Substatntial Completion 1 day Fri 11/14/25 Fri 11/14/25 74 75 D: PROJECT CLOSEOUT 1.5 m Thu 11/13/2Wed 12/24/2 76 Contractor Completion of Punch Punchl 1 monTue 11/18/2Mon 12/15/25 77 Review Closeout Documents:
Warranties, Manuals, Contractor
1 mon
Tue
11/18/25
Mon
12/15/25
78 Prepare Record Drawings 4 wks Tue 11/18/2Mon 12/15/25 1/8
3/12
3/26
5/15
5/29
7/18
8/1
8/28
9/24
12/31
5/30
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Qtr 1, 2024 Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024 Qtr 1, 2025 Qtr 2, 2025 Qtr 3, 2025 Qtr 4, 2025 Qtr 1, 2026 Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration‐only
Manual Summary Rollup
Manual Summary
Start‐only
Finish‐only
Deadline
Progress
Manual Progress
Project: Daly City Interior ADA SET
Date: Fri 8/18/23
4. DEFINED SCOPE AND APPROACH
August 18, 2023
Mr. Otis Chan, Consultant Engineer
City Facilities - Interior Improvements
Public Works Department, City of Daly City
333 90th Street, Daly City, CA 94015
[email protected]
RE: City Facilities - Interior Improvements fee sc hedule ADA Interior Barrier Removal for City of Daly City ‘City Hall’, ‘Doelger Senior Center’, ‘Westlake Community Center’
and ‘Lincoln Park Community Center’
Dear Mr. Chan,
Sally Swanson Architects, Inc. (SSA) is pleased to submit this fee proposal for Architectural & Engineering (A/E) consulting services for the ADA Interior Barrier Removal Project for the City of Daly City’s four sites: City Hall, Doelger Senior Center, Westlake Community Center, and Lincoln Park Community Center.
SSA brings extensive construction experience with access renovation and understands construction costs in-depth.
The SSA team reviewed the City’s scope of work and the budget of $650,000 does not reflect current construction costs. SSA’s project hours reflect the hours needed to successfully complete these complex access renovation projects.
The fee presented is for the entire scope of work.
In order to fulfill the entire project scope, phasing the projects may be recommended in order to allow the City to obtain funding to complete the full scope of work.
SSA will work with the City of Daly City team to determine the costs for its scope of work with City Hall prioritized first.
The SSA team looks forward to working with the City of Daly City and your team to create an inclusive and accessible city in which all programs are available for your community.
Very truly yours,
Sally Swanson, AIA
CEO, Principal-in-Charge
Sally Swanson Architects, Inc.
Daly City Interior Improvement Fee Proposal
ADA Interior Improvement for City Hall, Doelger Senior Center, Westlake Community Center, and Lincoln Park Community Center Fee Breakdown By Sally Swanson Architects, Inc.
Sally Swanson Architects (Architecture)
Principal PM/Parchitect Acce ss Specialist Senior Designer 231.00$ 175.00 $ 185.00 $ 125.00 $ Task 1 Project Management
1. Oversee Development & Execution of ADA SE & TP 2 8 10 $1,862.00
2. Project Administration Management 8 8 $1,400.00
Subtotal: 2 16 0 0 18 $3,262.00
Task 2 Conceptural /Schematic Design
1. Project Administration & Coordination 8 8 $1,400.00
2. Project Kick‐off Meeting (Virtual) 1 2 2 5 $831.00
3. Site Verification 12 24 36 $5,100.00
4. Develop 35% Conceptual Plans for Review 12 4 40 56 $7,840.00
5. Conceptual Review Meeting (Virtural) 1 2 2 5 $831.00
6. Review Preliminary Cost Estimate 2 2 $350.00
Subtotal: 2 38 4 68 112 $16,352.00
Task 3 Construction Documents
1. Project Administration & Coordination 1 8 8 17 $2,631.00
2. Develop 65% Plans & Specifications 24 2 60 86 $12,070.00
3. Review Construction Cost Estimate at 65% Design Completion 2 2 $350.00
4. Develop 95% Plans & Specifications 24 2 60 86 $12,070.00
5. Review Construction Cost Estimate at 95% Design Completion 2 2 $350.00
6. Develop 100% Plans & Specifications 12 2 30 44 $6,220.00
7. Review Construction Cost Estimate at 100% Design Completion 2 2 $350.00
8. Period Meetings and Documention (3 Virtual) 6 6 12 $1,800.00 Subtotal: 1 80 6 164 251 $35,841.00
Task 4 Construction Support
1. Project Administration & Coordination 4 8 8 20 $3,324.00
2. Agency Review (Plan Check Submission + Comment Response) 12 2 24 38 $5,470.00
3. Bidding Negotiation (Attend Pre‐bid Conference, Assists the City in Reponding to Bidder Questions, Issue Addendums) 16 16 32 $4 ,800.00
4. Construction Administration Documentation (RFIs, Submittals, Change Orders, Progress Payments, Inspection Report, etc.) 40 16 56 $9,000.00
5. Construction Administration (Up to 5 Site Visits / Meetings) 40 20 60 $9,500.00
6. Prepare Punchlist and Final Review 16 8 24 $3,800.00
7. Project Close‐out (Review Close‐out Documents and Prepare As‐Built Drawings in CAD and PDF) 16 32 48 $6,800.00 Subtotal: 4 148 2 124 278 $42,694.00
Total: 9 282 12 356 659 $98,149.00
$98,149.00
BUEHLER+BUEHLER, Inc. (Structural)
Sr. Principal Principal Senior Pro fessional Senior Technician Techn ician 241.00$ 215.00 $ 185.00 $ 135.00 $ 115.00 $ Task 1 Project Management
1. Oversee Development & Execution of ADA SE & TP 0 $0.00
2. Project Administration Management 1 1 $215.00
S u b t o t a l :01000 1 $ 215.00
Task 2 Conceptural /Schematic Design
1. Project Administration & Coordination 1 1 $215.00
2. Project Kick‐off Meeting (Virtual) 0 $0.00
3. Site Verification 0 $0.00
4. Develop 35% Conceptual Plans for Review 2 2 $430.00
5. Conceptual Review Meeting (Virtural) 0 $0.00
Total Labor
Costs
Resource(s)
Total Hours
Total
Total Labor
Costs
Resource(s)
Total Hours
6. Review Preliminary Cost Estimate 0 $0.00
S u b t o t a l :03000 3 $ 645.00
Task 3 Construction Documents
1. Project Administration & Coordination 1 1 $215.00
2. Develop 65% Plans & Specifications 2 2 $430.00
3. Review Construction Cost Estimate at 65% Design Completion 0 $0.00
4. Develop 95% Plans & Specifications 2 2 $430.00
5. Review Construction Cost Estimate at 95% Design Completion 0 $0.00
6. Develop 100% Plans & Specifications 1 1 $215.00
7. Review Construction Cost Estimate at 100% Design Completion 0 $0.00
8. Period Meetings and Documention (3 Virtual) 0 $0.00
S u b t o t a l :06000 6 $ 1 , 290.00
Task 4 Construction Support
1. Project Administration & Coordination 1 1 $215.00
2. Agency Review (Plan Check Submission + Comment Response) 2 2 $430.00
3. Bidding Negotiation (Attend Pre‐bid Conference, Assists the City in Reponding to Bidder Questions, Issue Addendums) 2 2 $430.0 0
4. Construction Administration Documentation (RFIs, Submittals, Change Orders, Progress Payments, Inspection Report, etc.) 2 2 $4 30.00
5. Construction Administration (Up to 5 Site Visits / Meetings) 0 $0.00
6. Prepare Punchlist and Final Review 2 2 $230.00
7. Project Close‐out (Review Close‐out Documents and Prepare As‐Built Drawings in CAD and PDF) 2 2 $370.00 S u b t o t a l :07202 1 1 $ 2 , 105.00
T o t a l :0 1 7202 2 1 $ 4 , 255.00
$4,255.00
H+M MECHANICAL GROUP (Mechanical+Plumbing)
Principal Engineer Designer CAD Operator Administration 249.00$ 192.00 $ 141.00 $ 114.00 $ 89.00 $ Task 1 Project Management
1. Oversee Development & Execution of ADA SE & TP 0 $0.00
2. Project Administration Management 1 1 $249.00
S u b t o t a l :10000 1 $ 249.00
Task 2 Conceptural /Schematic Design
1. Project Administration & Coordination 2 2 $384.00
2. Project Kick‐off Meeting (Virtual) 0 $0.00
3. Site Verification 6 6 $1,152.00
4. Develop 35% Conceptual Plans for Review 1 6 7 $1,401.00
5. Conceptual Review Meeting (Virtural) 0 $0.00
6. Review Preliminary Cost Estimate 0 $0.00
S u b t o t a l :1 1 4000 1 5 $ 2 , 937.00
Task 3 Construction Documents
1. Project Administration & Coordination 1 1 $192.00
2. Develop 65% Plans & Specifications 4 8 12 $1,680.00
3. Review Construction Cost Estimate at 65% Design Completion 0 $0.00
4. Develop 95% Plans & Specifications 2 8 10 $1,296.00
5. Review Construction Cost Estimate at 95% Design Completion 0 $0.00
6. Develop 100% Plans & Specifications 1 4 6 11 $1,701.00
7. Review Construction Cost Estimate at 100% Design Completion 0 $0.00
8. Period Meetings and Documention (3 Virtual) 0 $0.00
Subtotal: 1 11 0 22 0 34 $4,869.00
Task 4 Construction Support
1. Project Administration & Coordination 1 1 $192.00
2. Agency Review (Plan Check Submission + Comment Response) 4 4 $768.00
3. Bidding Negotiation (Attend Pre‐bid Conference, Assists the City in Reponding to Bidder Questions, Issue Addendums) 4 4 $768.0 0 Resource(s)
Total Hours Total Labor
Costs
Total
4. Construction Administration Documentation (RFIs, Submittals, Change Orders, Progress Payments, Inspection Report, etc.) 8 8 $1 ,536.00
5. Construction Administration (Up to 5 Site Visits / Meetings) 0 $0.00
6. Prepare Punchlist and Final Review 8 1 9 $2,133.00
7. Project Close‐out (Review Close‐out Documents and Prepare As‐Built Drawings in CAD and PDF) 8 1 7100 2 6 $ 5 , 397.00 Total: 11 42 1 22 0 76 $13,452.00
$13,452.00
EDGE Electrical Consulting, Inc (Electrical)
Principal Project Manager Engineer Designer CADD
220.00$ 200.00 $ 180.00 $ 160.00 $ 130.00 $ Task 1 Project Management
1. Oversee Development & Execution of ADA SE & TP 0
$0.00
2. Project Administration Management 11 $200.00
S u b t o t a l :01000 1 $200.00
Task 2 Conceptural /Schematic Design
1. Project Administration & Coordination 1 1 $200.00
2. Project Kick‐off Meeting (Virtual) 0 $0.00
3. Site Verification 6 6 $1,200.00
4. Develop 35% Conceptual Plans for Review 4 2 6 $1,060.00
5. Conceptual Review Meeting (Virtural) 0 $0.00
6. Preliminary Cost Estimate 0 $0.00
S u b t o t a l :0 1 1002 1 3 $ 2 , 460.00
Task 3 Construction Documents
1. Project Administration & Coordination 0 $0.00
2. Develop 65% Plans & Specifications 4 10 14 $2,100.00
3. Review Construction Cost Estimate at 65% Design Completion 0 $0.00
4. Develop 95% Plans & Specifications 4 10 14 $2,100.00
5. Review Construction Cost Estimate at 95% Design Completion 0 $0.00
6. Develop 100% Plans & Specifications 2 6 8 $1,180.00
7. Review Construction Cost Estimate at 100% Design Completion 0 $0.00
8. Period Meetings and Documention (3 Virtual) 0 $0.00
Subtotal: 0 10 0 0 26 36 $5,380.00
Task 4 Construction Support
1. Project Administration & Coordination 0 $0.00
2. Agency Review (Plan Check Submission + Comment Response) 2 2 $400.00
3. Bidding Negotiation (Attend Pre‐bid Conference, Assists the City in Reponding to Bidder Questions, Issue Addendums) 2 2 $400.0 0
4. Construction Administration Documentation (RFIs, Submittals, Change Orders, Progress Payments, Inspection Report, etc.) 8 8 $1 ,600.00
5. Construction Administration (Up to 5 Site Visits / Meetings) 0 $0.00
6. Prepare Punchlist and Final Review 0 $0.00
7. Project Close‐out (Review Close‐out Documents and Prepare As‐Built Drawings in CAD and PDF) 0 $0.00 S u b t o t a l :0 1 2000 1 2 $ 2 , 400.00
Total: 0 34 0 0 28 62 $10,440.00
$10,440.00
IDS Group (Cost Estimator)
Principal
Senior Project
Manager Senior Estimator Administration
222.00$ 183.00 $ 158.00 $ 66.00 $ ‐ $ Task 1 Project Management
1. Oversee Development & Execution of ADA SE & TP 0 $0.00
2. Project Administration Management 1 1 $158.00
S u b t o t a l :00100 1 $ 158.00
Task 2 Conceptural /Schematic Design
1. Project Administration & Coordination 2 2 $316.00
2. Project Kick‐off Meeting (Virtual) 0 $0.00
Total Labor
Costs
Total
Total
Total Labor
Costs
Resource(s)
Resource(s)
Total Hours
Total Hours
3. Site Verification 0 $0.00
4. Develop 35% Conceptual Plans for Review 0 $0.00
Prepare 35% Coceptual Cost Estimate 0 $0.00
6. Preliminary Cost Estimate 8 8 $1,264.00
Subtotal: 0 0 10 0 0 10 $1,580.00
Task 3 Construction Documents
1. Project Administration & Coordination 2 2 $316.00
2. Develop 65% Plans & Specifications 0 $0.00
3. Prepare Construction Cost Estimate at 65% Design Completion 20 20 $3,160.00
4. Develop 95% Plans & Specifications 0 $0.00
5. Prepare Construction Cost Estimate at 95% Design Completion 20 20 $3,160.00
6. Develop 100% Plans & Specifications 0 $0.00
7. Prepare Construction Cost Estimate at 100% Design Completion 10 10 $1,580.00
8. Period Meetings and Documention (3 Virtual) 0 $0.00
Subtotal: 0 0 52 0 0 52 $8,216.00
Task 4 Construction Support
1. Project Administration & Coordination 0 $0.00
2. Agency Review (Plan Check Submission + Comment Response) 0 $0.00
3. Bidding Negotiation (Attend Pre‐bid Conference, Assists the City in Reponding to Bidder Questions, Issue Addendums) 0 $0.00
4. Construction Administration Documentation (RFIs, Submittals, Change Orders, Progress Payments, Inspection Report, etc.) 0 $0.00
5. Construction Administration (Up to 5 Site Visits / Meetings) 0 $0.00
6. Prepare Punchlist and Final Review 0 $0.00
7. Project Close‐out (Review Close‐out Documents and Prepare As‐Built Drawings in CAD and PDF) 0 $0.00 S u b t o t a l :00000 0 $ 0 . 0 0
Total: 0 0 63 0 0 63 $9,954.00
$9,954.00
Reimbursable expenses are reimbursable and will be billed at 1.15 times the amount incurred by SSA Inc. $136,250.00
ASSUMPTIONS:
1. ALL ADA MODIFICATIONS CAN BE ACCOMMODATED WITH IN THE EXISITNG ROOM PERIMETER
2. IF UPON FIELD VERIFICATION, ADDITIONAL ROOMS NEED TO BE ENLARGE, FEE WILL BE ADJUSTED TO ACCOMMODATE DESIGN FOR EXPANSION AND NEW LAYOUT
3. EXSITING UTILITY HOOK UP IS ABLE TO HANDLE LOADS FOR NEW DESIGN
4. ASSESSMENT OF EXISTING UTILITY CAPACITY CAN BE PROVIDED UPON REQUEST
5. UPGRADE OF EXISTING UTILITY SOURCE TO ACCOMMODATE NEW LOAD CAN BE PROVIDED UPON REQUEST
6. PROJECT IS ASSUMED TO BE PACKAGED AS ONE SET OF DOCUMENTS FOR BUILDING PERMIT AND FOR CONSTRUCION. SEPARATE PACKING AND PHASING OF PROJECT CAN BE PROVIDED UPON REQUEST.
7. FEE IS BASE ON CLIENT PROVIDED SETP AND COST ESTIMATE WHICH MAY BE VERY ROUGH ORDER OF MAGNITUDE. FEE MAY NEED TO BE RENEGOTIATED UPON COMPLETION OF CONCEPTUAL DESIGN WHERE REFINED AND ACCURATE INFORMATION IS AVAILABLE.
8. CLIENT WILL PROVIDE AS‐BUILTS AND CADD FILES. FIELD VERIFICATION TO PRODUCE AS‐BUILTS AND GENERATION OF CADD BACKGROUND CAN BE PROVIDED UPON REQUEST. *** All pricing quoted within this proposal shall be valid for a period not less than ninety (90) days from the date fee proposals are received.
Total
GRAND TOTAL
City Council Meeting Agenda ReportItem # _____
props
Meeting Date: October 9, 2023
Subject: Reservoir 6B Emergency Roof Demo and Pre-Cast Column Removal Recommended Action
Authorize staff to enter into an agreement with Stomper Company, Inc., to demolish the Reservoir 6B roof and remove pre-cast columns to support emergency design repair services in the amount not to exceed $338,367 and appropriate $338,367 from Water Fund 41 fund balance.
Background/Discussion
Reservoir 6B, located at the end of 7 Nelson Court in Daly City encountered a major roofing failure. Severe winds during a wet weather event in March 2023 damaged the original wood roofing. During the initial condition assessment, staff immediately placed the reservoir out of service for further evaluation. Existing roofing materials were safely secured until further analysis was conducted. Because of this emergency, staff immediately reached out to an experienced design build contractor. During the careful engineering and safety evaluation staff also reached out to demolition contractors to assist with the removal of the remaining wood roof and structural pre- cast columns. Multiple contractors were contacted, however only two were able to meet on-site to review project scope and provide proposals.
Demolition Contractors Base Bid Proposal
Stomper Company, Inc $338,367.00
TNT Demolition, Inc $377,600.00
Stomper Company, Inc provided the lowest responsible proposal. The base bid proposal is for installation of a scaffold tower for both the outside and inside of the reservoir for safely accessing the bottom of the reservoir.
Plywood protections will also be installed at the bottom of the reservoir to protect the interior lining. All roofing materials will be removed throughout the reservoir as well as removal of the six pre-cast columns. All materials will be removed and disposed of offsite. A crane will be utilized throughout the project to support the removal of materials and scaffolding daily.
Fiscal Impact
This unanticipated emergency project was not forecasted in the Capital Budget. Staff is requesting the full amount of $338,367 be appropriated utilizing funds from the Water Fund 41- Fund Balance.
Summary/Conclusion
Authorize staff to enter into an agreement with Stomper Company, Inc., to demolish the Reservoir 6B roof and remove pre-cast columns to support emergency design repair services in the amount not to exceed $338,367 and appropriate $338,367 from the Water Fund 41 fund balance.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Michael Patolo Joshua Cosgrove
Plant and Equipment Maintenance Manager Director of Water and Wastewater Resources