AVAILABILITY OF PUBLIC RECORDS:
All public record to an open session item on this agenda, which are not exempt from disclosure pursuant to the California Public Records Act, that are distributed to a majority of the legislative body will be available for public inspection at the City Clerk’s Office, City Hall located at 333 90 th Street, Daly City, CA during normal business
hours, at the same time that the public records are distributed or made available to the legislative body.
CITY OF DALY CITY
Regular Meeting - CITY COUNCIL
AGENDA
Monday, October 13, 2025 - 7:00 PM
City Hall Council Chambers – 2nd Floor
City Hall 333 – 90th Street
Daly City, CA 94015
To watch the live telecast:
https://www.youtube.com/@DalyCityGov/streams, https://www.dalycity.org/agendas, or Comcast Ch. 27
PUBLIC PARTICIPATION
There are three ways to submit public comments: (1) submit written comments by meeting day, (2) submit written comments during the meeting, and (3) attend the meeting in person.
1. To submit written comments by meeting day, please email [email protected] and include “Public Comment” in the subject line. All written comments received by 4:00 pm on meeting day will be provided to the City Council prior to the meeting.
Please note: Any emailed comments received after 4:00 p.m. on the meeting date are not guaranteed to be received by the City Council prior to the meeting. Comments are not read aloud into the record.
2. During the meeting, you may visit www.dalycity.org/agendas to submit comments using the
Public Comment form to address the City Council on a specific item, or during the public comment period, and such comments are delivered to the City Council and City Staff during the meeting, and may be read into the record at the time they are received.
3. To speak at the meeting in person, please complete a Speaker Card located at the entrance to the Council Chamber and submit it to a Staff Member as early in the meeting as possible.
Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting should call the office of the City Clerk at (650) 991-8078 as soon as possible.
CALL TO ORDER
The City of Daly City acknowledges that we are on the ancestral lands of the Ramaytush (rah - my-toosh) Ohlone (O-lon-ee) peoples. We recognize their enduring connection to this region and honor their history, culture, and contributions. As the Indigenous protectors of this land, we affirm their sovereign rights as the original inhabitants of this land and pay respects to the Ancestors, Elders, and Relatives of the Ramaytush Ohlone peoples.
Agenda – City Council
Monday, October 13, 2025
PLEDGE TO THE FLAG:
ROLL CALL:
PRESENTATIONS:
1. Free from Violence - ALLICE Kumares & Kumpares Alliance for Community Empowerment
2. Proclamation: Domestic Violence Awareness Month - ALLICE Kumares & Kumpares Alliance for Community Empowerment
3. Proclamation: United Against Hate Week October 19-25, 2025
APPROVAL OF MINUTES:
4. Special Meeting of September 23, 2025
APPROVAL OF AGENDA:
5. Regular Meeting of October 13, 2025
ORAL COMMENT:
NOTE: Speakers are limited to two minutes, unless modified by the Mayor.
The Council cannot take action on any matter raised under this item.
CONSENT AGENDA
All items listed on the Consent Agenda are considered to be routine and may be approved by one roll call vote of the City Council. There shall be no separate discussion of the matters on the Consent Agenda unless requested by a member of the City Council. If discussion is required, that item will be removed from the Consent Agenda and will be considered separately at the end of the Agenda.
Resolutions:
6. Set Time and Place for Public Hearing on Adoption of the 2025 California Building Standards Code with Local Amendments (Set Time:11/10/25)
7. Authorize the City Manager to Execute a Professional Services Agreement with NCE for the 2025-26 Street Resurfacing Project
8. Authorize Staff to Enter into a Services Agreement Contract With EKI Environment & Water to Provide Small Diameter Pipeline Replacement Design
9. Approve and Appropriate an Increase To The Public Works Administration and Building Maintenance Operating Budgets
Agenda – City Council
Monday, October 13, 2025
Check Registers:
10. Check Registers for the Month of August 2025
END OF CONSENT AGENDA
APPOINTMENTS: Board/Commission Membership Committee Appointments
REPORTS:
11. Council Committee
12. City Council
13. Staff
ADJOURNMENT:
Proclamation
Domestic Violence Awareness Month
WHEREAS, more than one in three women, one in four men, and one in two transgender individuals experience some form of physical or sexual violence and/or stalking by their intimate partner in their lifetime; and
WHEREAS, the marginalization of certain groups in society, including undocumented individuals, transgender individuals, and people living with disabilities, increases their vulnerability to domestic violence; and
WHEREAS, organizations like ALLICE Kumares & Kumpares Alliance for Community Empowerment and CORA provide critical services to ensure survivors have access to safety, advocacy, and healing; and
WHEREAS, ALLICE Kumares & Kumpares Alliance for Community Empowerment has steadfastly championed justice for Frances Kendra Lucero by standing with her family, organizing community participation at vigils and media outreach, and continuing its mission to raise awareness and prevent intimate partner and family abuse through education and presence at community health fairs; and
WHEREAS, CORA provided over $1 million in client cash assistance, including subsidized rent, security deposits, and a range of emergency expenses, from car repairs to storage costs, as well as fielded 2,092 requests for legal assistance; and WHEREAS, in San Mateo County, 121 adults and children were provided emergency shelter, including stays in safe houses and motels, 144 adults and children were provided longer term rental assistance to escape their abusers last year, and 606 adults and children received therapy to help them with domestic violence-related trauma; and WHEREAS, Daly City recognizes the critical need for county-wide services in order to support our residents. Intimate partner violence continues to be among the most under-reported crimes, and Daly City is committed to eliminating all forms of intimate partner abuse.
NOW THEREFORE, I, Dr. Roderick Daus-Magbual, Mayor, on behalf of the entire City Council, do hereby proclaim the month of October 2025 as Domestic Violence Awareness Month, to raise awareness about and encourage all residents in Daly City and beyond to do their part to help rid our community of intimate partner violence.
Signed and sealed by the Mayor and City Council of the
City of Daly City this 13th day of October 2025.
Dr. Roderick Daus-Magbual, Mayor
Glenn R. Sylvester, Vice Mayor
Juslyn C. Manalo, Councilmember
Pamela DiGiovanni, Councilmember
Teresa Proaño, Councilmember
Proclamation
United Against Hate Week
October 19 -25, 2025
WHEREAS, United Against Hate Week is a nationwide initiative that empowers local communities to stand together against hate, bigotry, and intolerance; and WHEREAS, this observance provides an opportunity to strengthen our shared values of equity, inclusion, and respect for the dignity of every individual, regardless of race, religion, ethnicity, gender identity, sexual orientation, or background; and
WHEREAS, recent years have shown a troubling rise in hate speech, violence, and acts of discrimination that harm individuals and divide communities, making it more important than ever to speak out and take action; and WHEREAS, United Against Hate Week encourages residents, educators, and local leaders to engage in dialogue, participate in educational events, and take meaningful action to address hate, bias, and injustice wherever they occur; and
WHEREAS, through awareness, solidarity, and community engagement, we can create a society rooted in understanding, compassion, and mutual respect; and WHEREAS, the City of Daly City is committed to fostering a safe, welcoming, inclusive and tolerant community for all, and recognizes the importance of education, dialogue, and community engagement in combating hate and promoting unity. Daly City proudly joins the United States in recognizing United Against Hate Week.
NOW, THEREFORE, I, Dr. Roderick Daus-Magbual, Mayor, and members of the City Council, hereby proclaim October 19-25, 2025 as “UNITED AGAINST HATE WEEK” in the City of Daly City and encourage the Daly City community to stand together against hate and recognize that it is an important step in bridging divisions and healing communities.
Signed and sealed by the Mayor and City Council of
the City of Daly City this 13th day of October 2025.
Dr. Roderick Daus-Magbual, Mayor
Glenn R. Sylvester, Vice Mayor
Juslyn C. Manalo, Councilmember
Pamela DiGiovanni, Councilmember
Teresa Proaño, Councilmember
CITY OF DALY CITY
MINUTES – SPECIAL MEETING – CITY COUNCIL
SEPTEMBER 23, 2025
--------------------------------
Note on Public Comments:
To provide public comments, members of the public have the option to- 1) attend in person, 2) email the City Clerk, or 3) submit comments through the public comment portal on the City’s website. Persons with disabilities who require auxiliary aids or services in attending or participating in this meeting are instructed to call the office of the City Clerk at 991-8078 prior to the meeting.
Visit https://www.youtube.com/@DalyCityGov/streams to view the City Council meeting
CALL TO ORDER:
Mayor Daus-Magbual called the regular meeting to order at 7:01 P.M. and read the City’s Land Acknowledgement:
The City of Daly City acknowledges that we are on the ancestral lands of the Ramaytush (rah -my-toosh) Ohlone (O-lon-ee) peoples. We recognize their enduring connection to this region and honor their history, culture, and contributions. As the Indigenous protectors of this land, we affirm their sovereign rights as the original inhabitants of this land and pay respects to the Ancestors, Elders, and Relatives of the Ramaytush Ohlone peoples.
ROLL CALL: Councilmembers Present
Dr. Roderick Daus-Magbual, Mayor
Glenn R. Sylvester, Vice Mayor
Pamela DiGiovanni
Juslyn C. Manalo (joined remotely, per AB 2449)
Teresa G. Proaño
Staff Present
Thomas J. Piccolotti, City Manager
Rose L. Zimmerman, City Attorney
K. Annette Hipona, City Clerk
PRESENTATIONS:
Daly City Public Library Associates (DCPLA) Grant to the Daly City Public Library (Clayton Koo, Board President of DCPLA)
Grand Boulevard Initiative Update
(Nicholas Yee, SamTrans Senior Planner; Michaela Petrik, SamTrans Government & Community Affairs; Jess Manzi, San Mateo County Transportation Authority; and Jake Buffenbarger, Caltrans)
APPROVAL OF MINUTES:
Regular Meeting of September 8, 2025
It was moved by Councilmember Manalo, seconded by Councilmember DiGiovanni and carried to approve the minutes of September 8, 2025, as amended.
APPROVAL OF AGENDA:
It was moved by Councilmember Manalo, seconded by Councilmember Proaño and carried to approve the agenda.
CITY OF DALY CITY
MINUTES – SPECIAL MEETING – CITY COUNCIL
SEPTEMBER 23, 2025
2 CONSENT AGENDA:
It was moved by Vice Mayor Sylvester, seconded by Councilmember Proaño and carried to approve the consent agenda, with exception of items 10 and 11, which were pulled for discussion.
Resolutions:
Authorize the City Manager to Execute an Amendment to the Professional Services Agreement with Zoon Engineering for Construction Management and Inspection Services for the Northern Cities Smart Corridor Expansion Project
Resolution 25-128, Authorizing Amendment #1 To The Professional Services Agreement With Zoon Engineering For Construction Management And Inspection Services For The Northern Cities Smart Corridor Expansion Project
Authorize the City Manager to Execute Amendment No. 10 to Service Agreement for the Daly City Bayshore Shuttle
Resolution 25-129, Authorizing Execution Of Amendment No.10 To Service Agreement For The Daly City Bayshore Shuttle
Accept and Appropriate a $17,000 Grant from the Daly City Public Library Associates
Resolution 25- 130, Accepting And Appropriating Grant From The Daly City Public Library Associates
Amend the Professional Services Agreement with HDR Engineering, Inc. for Project Management Services
Resolution 25- 131, Authorizing Amendment Of Professional Services Agreement With HDR Engineering, Inc. For Project Management Services
Affirm the Adoption of Project Bid and Contract Documents for the Vista Grande Drainage Basin Improvement Project
Resolution 25- 132, Affirming The Adoption Of The Project Bid And Contract Documents Including The General Conditions For The Vista Grande Drainage Basin Improvement Project
Approve Proposed Placement and Assignment of Economic and Community Development Professional Staff Association (ECDPSA) Bargaining Unit Classifications into the Miscellaneous/Unrepresented Group
Director of Human Resources Natalie Sakkal provided the staff report and addressed questions on how the proposal would affect the bargaining unit.
It was moved by Councilmember Manalo, seconded by Councilmember Proaño and carried by voice vote to adopt the resolution.
Resolution 25- 133, Approving Proposed Placement And Assignment Of Economic And Community Development Professional Staff Association Bargaining Unit Into The Miscellaneous/Unrepresented Salary Group
CITY OF DALY CITY
MINUTES – SPECIAL MEETING – CITY COUNCIL
SEPTEMBER 23, 2025
3 Approve Resolution and Letter Supporting the Allocation of Affordable Units within the SamTrans Colma Park and Ride Redevelopment
Charla Gomez, SamTrans Manager, gave a presentation outlining plans for the Colma BART transit-oriented development (TOD) site , which aims to explore creative ways to provide affordable housing. Charla addressed questions surrounding the project, such as the number of market-rate units being proposed, the size of the units, whether units will be available for rent or for sale, plans for incorporating green spaces, retail, and communal areas, details about parking availability, and the height of the proposed structure.
It was moved by Mayor Daus-Magbual, seconded by Councilmember Manalo and carried by voice vote to adopt the resolution.
Resolution 25-134, Supporting the Allocation of Affordable Units within the SamTrans Colma Park and Ride Lot Redevelopment
COMMUNICATIONS:
Consideration of Proposed Community Workforce Agreement (CWA) (Manalo & Daus-Magbual)
Councilmember Manalo provided background on the proposed CWA and thanked Mayor Daus- Magbual for co-sponsoring the proposal. Manalo emphasized the CWA's significance for the community and taxpayers, highlighting its potential to maximize the public good. Manalo discussed the proposal’s aims to provide high-quality infrastructure, create good jobs, promote project efficiency, advance equity goals, and reinforce the workforce pipeline – all of which serve to strengthen the local economy.
The Council discussed the proposal, taking into account its potential impacts on the community and labor unions. They highlighted the benefits of the CWA, including the creation of opportunities for residents, its advancement of apprenticeships and skilled tradespeople, its message of solidarity with unions, and its advocacy for fair wages. However, concerns were raised, such as the short notice given for the proposal, the need to ensure equity across all trades, and whether the language requested by the Nor Cal Carpenters Union (Nor Cal) is included in the CWA. Throughout the discussion, the Council reaffirmed its support for union labor and workers.
The following speakers, members of the Building and Construction Trades, expressed support for the proposed CWA and urged the Council to approve the agreement as presented. They outlined the benefits of CWAs, including ensuring efficiency of infrastructure projects, cost stabilization, and timely project completion without increasing construction costs or reducing competition. Proponents identified socio- economic impacts to individuals and their families, including: promotion of job quality, competitive wages, and safe working conditions that attract skilled workers; advancement of apprenticeship training and management programs, which strengthen career pathways, address labor shortage, and foster workforce development; preferences for local hiring and promotion of diversity in the workforce; access to debt-free training and other opportunities for all walks of life including disadvantaged communities; and mechanisms such as no-strike, no lockout to ensure continuity of work. Speakers noted that a CWA symbolizes the City’s solidarity with labor workers and acts as an insurance policy for workers, employers, and taxpayers.
It was also pointed out that the CWA remains open for signature by all labor groups, and individuals covered by these agreements are more likely to receive health care coverage. Speakers expressed their gratitude to Mayor Daus- Magbual and Councilmember Manalo for their sponsorship, thanked the Council for its consideration of the agreement, and acknowledged the staff for their efforts.
CITY OF DALY CITY
MINUTES – SPECIAL MEETING – CITY COUNCIL
SEPTEMBER 23, 2025
4 Bart Pantoja, Building Trades Richard Campbell, IBEW Local 617 Anthony Nuanes, SMBCTC Tom Trager, SMART Local 104
Eric Tassio, Plumbers Union 467 Max Schaumkel, IBEW Local 617 Chris Bufka, IBEW Local 617 Julie Lind, San Mateo Labor Council Peter Lang, Building Trades of San Mateo County
Juan Espinoza, Nor Cal Carpenters Union Local 217, voiced concerns about the proposal, stating that Nor Cal will not endorse the agreement since it was negotiated without their participation. Juan noted that the proposal does not cover various types of construction work and fails to represent many workers across different trades. Juan requested tabling the item and relayed Nor Cal’s willingness to discuss the establishment of inclusive labor standards.
The Council deliberated the proposal, discussing funding sources, the inclusivity and fairness of the CWA, and allowing time for the trades and unions to discuss the proposal. Councilmember Manalo addressed questions, including which cities have adopted a CWA, whether the CWA applies to private or public projects, communications between the City and Nor Cal, the status of Nor Cal's policy request, and made a distinction between the current proposal and Nor Cal's original request. City Manager Piccolotti expressed hope that staff can continue the dialogue and exchange of information with Nor Cal, with the goal of presenting an item to the Council in the future.
Bart Pantoja addressed questions concerning pile driving work, the $1,000,000 project threshold, the difference(s) between a CWA and a PLA, which projects fall under the CWA, how the policy supports veterans, the inclusivity of the CWA, and whether the Building Trades and Nor Cal are open to meet for further discussions.
Mayor Daus-Magbual provided Nels Delander time to give public comment.
Nels Delander, Nor Cal Carpenters Union, raised concerns about the lack of labor harmony in the current proposal, primarily because Nor Cal has not been included in the negotiations. Nels requested that the item be tabled, allowing for the possibility of reaching a tri-party agreement among the Building Trades, the City, and Nor Cal.
Mayor Daus-Magbual thanked everyone who attended the meeting and expressed appreciation for the fruitful conversation.
It was moved by Councilmember Manalo, seconded by Mayor Daus-Magbual and carried by the following roll call vote to adopt the resolution:
Ayes: Manalo, Proaño, Daus-Magbual
Noes: Sylvester
Abstained: DiGiovanni
Resolution 25-135, Approving a Community Workforce Agreement between the City of Daly City and the San Mateo County Building and Construction Trades Council, Along with Affiliated Unions
REPORTS:
Council Committee
San Mateo County Mosquito & Vector Control District (Sylvester)
CITY OF DALY CITY
MINUTES – SPECIAL MEETING – CITY COUNCIL
SEPTEMBER 23, 2025
5 Council
Councilmember DiGiovanni reported attendance at Daly City’s ¡P achanga celebration, commended staff, and acknowledged the performers.
Vice Mayor Sylvester reported attendance at Daly City’s ¡Pachanga event alongside his grandchildren, and acknowledged City Manager Piccolotti.
Mayor Daus- Magbual thanked Vice Mayor Sylvester and Councilmember DiGiovanni for representing the Council at ¡Pachanga and gave a shout-out to the Recreation staff and the community for their participation. The Mayor reported on returning from a trip to Osaka, Japan, alongside Councilmembers Manalo and Proaño. The Councilmembers visited Daly City’s Sister City, Izumisano, to participate in the US-Japan Sister Cities Summit and the World Expo in Osaka; summit themes included celebrating legacies and focused on the concepts of “Bridge, Re-imagine, and Empower.” Dr. Daus-Magbual recognized the hospitality provided by Izumisano Mayor, Chiyomatsu, and the people of Izumisano towards the Daly City delegation.
Councilmember Proaño reported on the City’s visit to Osaka, Japan, particularly to Sister City, Izumisano. Proaño spoke about the kindness and hospitality of the Japanese people , reporting on the delegation being taken on a tour of Izumisano ’s landmarks, and summit participants being treated to an amazing show and dinner by their hosts. Proaño called the trip a beautiful experience, in being able to travel with her colleagues to its Sister City, which ha s marked similarities to Daly City. The delegation also attended the Expo in Osaka, featuring a presentation for the USA, Japan, and other countries, along with over 800,000 participants.
Councilmember Manalo reported on the Council’s trip to Osaka, Japan, and acknowledged Mayor Chiyomatsu and the people of Izumisano for being so welcoming to the Daly City delegation, and pointed out the similarities between Daly City and Izumisano. Manalo also recognized Izumisano for hosting the international US-Japan Summit this year. She noted the delegation was able to learn so much from other Sister City relationships during their visit, including ways to build a partnership, such as having cultural exchanges or economic impacts. Manalo reported on the Daly City delegation also attending the World Expo in Osaka.
Mayor Daus-Magbual spoke about the events during the Izumisano trip, including the Mayors event and gift exchange, the convening of all the Sister Cities, and the highlighting of Daly City as Izumisano’s Sister City, calling it a memory of a lifetime . The Mayor acknowledged Assistant to the City Manager Ramos and Economic Development Specialist Manio for their efforts on the trip, as well as the Izumisano representatives who accompanied and translated for the delegation during their visit. The Mayor looked forward to the different ways in which Daly City and Izumisano can further connect, and referred to an exchange program for the youth and other types of cultural exchange. Dr. Daus-Magbual recognized former Mayor of San Antonio, Henry Cisneros, for providing the ending keynote speech at the summit.
Staff
City Manager Piccolotti reported on working with former Assemblymember Ting for an agreement with Caltrans regarding the Mission Corridor between San Jose Avenue and San Pedro Road. They are currently working with Caltrans as well as SamTrans to gain access to the corridor , allowing the City to perform basic maintenance in the area.
CITY OF DALY CITY
MINUTES – SPECIAL MEETING – CITY COUNCIL
SEPTEMBER 23, 2025
6 ADJOURNMENT:
Mayor Daus-Magbual adjourned the meeting at 10:30 P.M. in memory of Nani Wilson and David Paul Sieber.
Approved as submitted, this 13th
City Clerk
day of October, 2025.
Dr. Roderick Daus-Magbual
Mayor
City Council Meeting Agenda Report Item # _____
-
Meeting Date: October 13, 2025
Subject: Adopt an Ordinance Repealing and Re-adopting Title 15 of the Daly City Municipal Code, Incorporating the 2025 California Building Standards Code with Local Amendments
Recommended Action
Set time and place for a public hearing on November 10, 2025 to consider the proposed adoption of the 2025 California Building Standards Code with local amendments.
Background
The California Building Standards Commission has adopted the 2025 California Building Standards Code (Title 24 of the California Code of Regulations), which becomes effective January 1, 2026.
Local jurisdictions are required to adopt the code within 180 days of publication and may adopt amendments reasonably necessary due to local climatic, geological, or topographical conditions.
The proposed ordinance repeals and re-adopts chapters of Title 15 of the Daly City Municipal Code, incorporating the 2025 California Building Standards Code together with Daly City’s local amendments.
Respectfully submitted,
Mario Sigala Tatum Mothershead
Chief Building Supervisor Director of Economic and Community Development
City Council Agenda Report Item # _____
Meeting Date: October 13, 2025
Subject: Authorize the City Manager to Execute a Professional Services Agreement with NCE for the 2025-26 Street Resurfacing Project
Recommended Action
Staff recommends that the City Council authorize the City Manager to execute a professional services agreement and any amendments with NCE of Richmond, California, in an amount not to exceed $209,800 for the 2025-26 Street Resurfacing project.
Background
The street resurfacing project complements the City’s annual street slurry seal program to help Daly City maintain its pavement condition index (PCI). Whereas the annual slurry seal program cost-effectively extends the useful life of streets in fair and good conditions, the resurfacing projects perform more extensive pavement rehabilitation work to restore streets that are in poor condition.
The 2025-26 Street Resurfacing project includes pavement rehabilitation for John Daly Boulevard and San Diego Avenue. The streets to be rehabilitated were selected through a comprehensive evaluation of the City’s Pavement Management Program, recommendations from the Street Maintenance Division, coordination with other planned City projects and availability of funds.
The rehabilitation work will include base failure repair, asphalt concrete (AC) overlay, and other reconstruction treatment options as determined by the consultant during design. ADA curb ramps within the limits of work will be evaluated and if found to be deficient, will be reconstructed to meet current federal ADA requirements. Approximately one centerline mile of roadway will be restored with the project as shown on the attached location map.
Discussion
Staff released a Request for Proposals (RFP) for pavement engineering services on August 11, 2025 to twenty firms from the City’s 2025 General Engineering Services short list with expertise in pavement design. Proposals were received from five firms and a panel consisting of staff from the Department of Public Works evaluated the proposals on their technical merits. The panel determined NCE has the experience and qualifications that best meet the needs of the project.
The scope of work under the professional services agreements includes, but are not limited to, the following:
• Coordinate with utility agencies to avoid potential construction delays and unnecessary disruptions to public services.
• Perform pavement condition surveys of each street section based on distresses concurrent with field testing.
Authorize the City Manager to Execute a Professional Services Agreement with NCE for the 2025-26 Street Resurfacing Project
Meeting Date: October 13, 2025
• Prepare plans, technical specifications, and engineer’s estimate of probable cost for construction.
• Collect core samples of street pavement sections.
• Perform pavement analysis and design services; and develop pavement rehabilitation treatment recommendations.
• Prepare design plans, specifications, and cost estimates (PS&E) for construction. • Provide bid and construction support services.
• Survey and design ADA curb ramps.
• Evaluate and design for Green Infrastructure as required by Provision C.3. of MRP 3.0.
Fiscal Impact
The professional services agreement with NCE for the engineering design services of the 2025-26 Street Resurfacing project provides for a not-to-exceed amount of $209,800. An additional $41,960 (20%) is needed for design contingencies and staff time for a total design budget of $251,760.
Sufficient funds are available in Transportation Fund CIP project account 21787700 – Street Resurfacing 25/26 to fund this work.
Summary/Conclusion
Staff recommends that the City Council authorize the City Manager to execute a professional services agreement and any amendments with NCE of Richmond, California, in an amount not to exceed $209,800, for the 2025-26 Street Resurfacing project.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Benjamin Zee Richard Chiu, Jr.
Engineer I Director of Public Works
Attachments:
1. Project Location Map – 2025-26 Street Resurfacing
2. Professional Services Agreement – 2025-26 Street Resurfacing
Feet1" = 1000'-0"200010000500
LEGENDSELECTED STREET SECTION
2025-26 STREET RESURFACINGSAN MATEO COUNTY, CALIFORNIA
-1-
Revised 04/29/2025
G:\Projects\Street Resurfacing\2025-26 Street Resurfacing\Design Folders\15-Design Consultant\03-Agreement\professional serv agreement alt short form_rev 042925_BZ.doc
AGREEMENT WITH NCE
FOR DESIGN PROFESSIONAL SERVICES
FOR
City of Daly City
This Agreement, made and entered into this ____ day of __________, 2025 (the “Effective Date”) by and between the CITY OF DALY CITY , a municipal corporation existing under the laws of the State of California (”CITY"), and Nicho ls Consulting Engineers (NCE), CHTD, a Nevada C-Corporation ("CONSULTANT"):
NCE
1003 West Cutting Blvd., Suite 110
Pt. Richmond, CA 94804
R E C I T A L S :
A. CITY desires certain construction document serv ices hereinafter described as the design services for 2025-26 Street Resurfacing Project.
B. CITY desires to engage CONSULTANT to provide th ese consulting services by reason of its qualifications and experience for per forming such services and CONSULTANT has offered to provide the required services on the terms and in the manner set forth herein.
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 - SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibit A to this Agreement, the proposal from N CE dated September 4 th , 2025 and updated
fee schedule dated September 24 th , 2025, attached and incorporated by reference.
SECTION 2 - DUTIES OF CONSULTANT
CONSULTANT shall be responsible for the professiona l quality, technical accuracy and coordination of all work furnished by CONSULTANT un der this Agreement. CONSULTANT shall, without additional compensation, correct or revise any errors or deficiencies in its work.
CONSULTANT represents that it is qualified to furni sh the services described under this Agreement.
CONSULTANT shall be responsible for employing or engaging all persons necessary to perform the services of CONSULTANT.
-2-
Revised 04/29/2025
G:\Projects\Street Resurfacing\2025-26 Street Resurfacing\Design Folders\15-Design Consultant\03-Agreement\professional serv agreement alt short form_rev 042925_BZ.doc
SECTION 3 - DUTIES OF CITY
CITY shall provide pertinent information regarding its requirements for the project.
CITY shall examine documents submitted by CONSULTAN T and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of CONSULTANT'S work.
SECTION 4 - TERM
The services to be performed under this Agreement shall commence on the Effective Date and be completed within one (1) year.
SECTION 5 - PAYMENT
Payment shall be made by CITY only for services ren dered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT, on a time and materials basis, pursuant to rates stated in Exhibit A to this Agreement, attached and incorporated by reference. In no event shall CONSU LTANT’s total compensation under this Agreement exceed two hundred nine thousand eight hundred dollars ($209,800).
SECTION 6 – TERMINATION
Without limitation to such rights or remedies as CI TY shall otherwise have by law, CITY shall have the right to terminate this Agreement or suspe nd work on the Project for any reason, upon ten (10) days' written notice to CONSULTANT. CONSULTANT agrees to cease all work under this Agreement upon receipt of said written notice.
Upon termination and upon CITY'S payment of the amo unt required to be paid, documents become the property of CITY, and CONSULTANT shall t ransfer them to CITY upon request without additional compensation.
SECTION 7 - OWNERSHIP OF DOCUMENTS
All documents prepared by CONSULTANT in the perform ance of this Agreement, although instruments of professional service, are and shall be the property of CITY, whether the project for which they are made is executed or not.
SECTION 8 - INDEPENDENT CONTRACTOR
It is understood that Consultant, in the performanc e of the work and services agreed to be performed, shall act as and be an independent contr actor and shall not act as an agent or employee of the City. Consultant shall obtain no r ights to retirement benefits or other benefits which accrue to City's employees, and Consultant he reby expressly waives any claim it may have to any such rights.
-3-
Revised 04/29/2025
G:\Projects\Street Resurfacing\2025-26 Street Resurfacing\Design Folders\15-Design Consultant\03-Agreement\professional serv agreement alt short form_rev 042925_BZ.doc
SECTION 9 - CONFIDENTIALITY
All reports and documents prepared by CONSULTANT in connection with the performance of this Agreement are confidential until released by C ITY to the public. CONSULTANT shall not make any such documents or information available to any individual or organization not employed by CONSULTANT or CITY without the written consent of CITY before any such release.
SECTION 10 - INTEREST OF CONSULTANT
CONSULTANT covenants that it presently has no inter est, and shall not acquire any interest, direct or indirect, financial or otherwise, which w ould conflict in any manner or degree with the performance of the services under this Agreement.
SECTION 11 – USE OF SUBCONSULTANTS
CONSULTANT shall not subcontract any services to be performed by it under this Agreement without the prior written approval of the CITY, exc ept for service firms engaged in drawing, reproduction, typing, and printing. CONSULTANT sha ll be solely responsible for reimbursing any subconsultants and the CITY shall have no obligation to them.
SECTION 12 - CONSULTANT'S STATUS
It is expressly agreed that in the performance of t he professional services required under this Agreement, CONSULTANT shall at all times be conside red an independent CONSULTANT as defined in Labor Code Section 3353, under control o f the CITY as to the result of the work but not the means by which the result is accomplished. Nothing herein shall be construed to make CONSULTANT an agent or employee of CITY while providing services under this Agreement.
SECTION 13 – SB 1383 COMPLIANCE
To the extent applicable, CONSULTANT shall comply with the requirements set forth in SB 1383 and Public Contracts Code Section 22150 for the procurement of recycled paper products.
To the extent that the fitness and quality are equal, CONSULTANT shall purchase recycled products, as defined in Public Contracts Code Section 12200 instead of nonrecycled products.
Upon completion of the term of this Contract, CONSULTANT shall provide records to the CITY demonstrating compliance with this section, including copies of all invoices, receipts, or other proofs of purchase that detail the procurement of paper products.
SECTION 14 - INDEMNITY
To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2782 and 2782.6), Consultant and Consultan t’s sureties agree to defend (with legal counsel acceptable to the City and except for profe ssional liability claims), indemnify and hold harmless the City, its officers, officials, and e mployees (collectively “Indemnitees”) from and
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against pure economic claims, demands, actions, los ses, damages, injuries, and liability, direct (including, reasonable court costs, attorneys’ fees , litigation expenses and fees of expert consultants or expert witnesses incurred in connect ion therewith and costs of investigation), to the extent caused by the gross negligence, reckless ness, or willful misconduct of Consultant, or anyone that they control (collectively “Liabilities ”). Such obligations to defend, hold harmless and indemnify any Indemnitee shall not apply to the extent that such Liabilities are arise out of the active negligence or willful misconduct of Indemnitee.
Acceptance by the City of the work performed under this Agreement does not operate as a release of Consultant from such professional resp onsibility for the work performed pursuant to this Agreement.
The duty of Consultant and its sureties to indemni fy and hold harmless as set forth above, shall include the duty to defend as set forth in Se ction 2778 of the California Civil Code, provided, however, that nothing herein shall be con strued to require the Consultant to indemnify the City, its subsidiary districts, its officers, a gents or employees against any responsibility for liability in contravention of Section 2782 of the California Civil Code.
Consultant and its sureties expressly and specific ally agree to waive any and all subrogation rights it may have against the City, it s subsidiary districts, officers or employees.
Indemnification and waiver of subrogation contained in this section shall remain operative and in full force and effect regardless of any termination of this Agreement.
SECTION 15 - INSURANCE
CONSULTANT shall procure and maintain for the durat ion of the contract and three years thereafter (five years for building or major improv ements) insurance against claims for injuries to persons or damages to property which may arise f rom or in connection with the performance of the work hereunder and the results of that work by the CONSULTANT, his agents, representatives, employees or subcontractors.
MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL) : Insurance Services Office (ISO) Form CG 00 01 12 07 covering CGL on an “occurrence” basis, inc luding products-completed operations, personal & advertising injury, with lim its no less than $2,000,000 per occurrence. If a general aggregate limit applies, e ither the general aggregate limit shall apply separately to this project/location or the ge neral aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1) , or if CONSULTANT has no owned autos, hired, (Code 8) and non-owned autos (Code 9), with limit no less than $1,000,000 per accident for bodily injury and property damage.
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3. Workers’ Compensation: as required by the State of California, with Statut ory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Professional Liability (Errors and Omissions): Insurance appropriate to the CONSULTANT’s profession, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate
If the CONSULTANT maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the CONSULTANT.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
Additional Insured Status
The City, its elected and appointed officials, employees, and agents are to be covered as insureds on the auto policy for liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the CONSULTANT; and on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONSULTANT including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the CONSULTANT’s insurance (at least as broad as ISO Form CG 20 10, 11 85 or both CG 20 10 and CG 20 37 forms if later revisions used).
Primary Coverage
For any claims related to this contract, the CONSULTANT’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officials, employees, and agents. Any insurance or self-insurance maintained by the City, its elected and appointed officials, employees, or agents shall be excess of the CONSULTANT’s insurance and shall not contribute with it.
Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except after thirty (30) days’ prior written notice (10 days for non-payment) has been given to the City.
Waiver of Subrogation
CONSULTANT hereby grants to City a waiver of any ri ght to subrogation which any insurer of said CONSULTANT may acquire against the City by vir tue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any en dorsement that may be necessary to effect this waiver of subrogation, but this provisi on applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
Deductibles and Self-Insured Retentions
Any deductibles or self-insured retentions must be declared to and approved by the City. The City may require the CONSULTANT to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and
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defense expenses within the retention.
Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.
Claims Made Policies (note – should be applicable only to professional liability, see below) If any of the required policies provide claims-made coverage:
1. The Retroactive Date must be shown, and must be bef ore the date of the contract or the beginning of contract work.
2. Insurance must be maintained and evidence of insura nce must be provided for at least five (5) years after completion of the contract of work.
3. If coverage is canceled or non-renewed, and not rep laced with another claims-made policy form with a Retroactive Date prior to the contract Effective Date, the CONSULTANT must purchase “extended reporting” cover age for a minimum of five (5) years after completion of work.
Verification of Coverage
CONSULTANT shall furnish the City with original cer tificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received an d approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the CONSULTANT’s obligation to prov ide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
SECTION 16 - NONASSIGNABILITY
Both parties hereto recognize that this Agreement i s for the personal services of CONSULTANT and cannot be transferred, assigned, or subcontract ed by CONSULTANT without the prior written consent of CITY.
SECTION 17 - RELIANCE UPON PROFESSIONAL
SKILL OF CONSULTANT
CONSULTANT shall perform its Services consistent wi th and limited to that level of care and skill ordinarily exercised by members of the engine ering and consulting profession practicing under similar conditions, and at the same time and locality where the Services are performed.
SECTION 18 - WAIVERS
The waiver by either party of any breach or violati on of any term, covenant, or condition of this Agreement or of any provisions of any ordinance or law shall not be deemed to be a waiver of such term, covenant, condition, ordinance or law or of any subsequent breach or violation of the same or of any other term, covenant, condition, ord inance or law or of any subsequent breach or
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violation of the same or of any other term, conditi on, ordinance, or law. The subsequent acceptance by either party of any fee or other mone y which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance.
SECTION 19 – SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.
SECTION 20 - COSTS AND ATTORNEY FEES
Attorney fees in total amount not exceeding $5000, shall be recoverable as costs (by the filing of a cost bill) by the prevailing party in any action or actions to enforce the provisions of this Agreement. The above $5000 limit is the total of a ttorney fees recoverable whether in the trial court, appellate court, or otherwise, and regardles s of the number of attorneys, trials, appeals, or actions. It is the intent of this Agreement that n either party shall have to pay the other more than $5000 for attorney fees arising out of an action, o r actions to enforce the provisions of this Agreement.
SECTION 21 - NON-DISCRIMINATION
CONSULTANT warrants that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal employment o pportunity. Neither CONSULTANT nor any of its subconsultants shall discriminate in the employment of any person because of race, color, national origin, ancestry, physical handicap , medical condition, marital status, sex, or age, unless based upon a bona fide occupational qualific ation pursuant to the California Fair Employment and Housing Act.
SECTION 22 - MEDIATION
Should any dispute arise out of this Agreement, any party may request that it be submitted to mediation. The parties shall meet in mediation wit hin 30 days of a request. The mediator shall be agreed to by the mediating parties; in the absen ce of an agreement, the parties shall each submit one name from mediators listed by either the American Arbitration Association, the State Mediation and Conciliation Service, or other agreed -upon service. The mediator shall be selected by a blind draw.
The cost of mediation shall be borne equally by the parties. Neither party shall be deemed the prevailing party. No party shall be permitted to f ile a legal action without first meeting in mediation and making a good faith attempt to reach a mediated settlement. The mediation process, once commenced by a meeting with the media tor, shall last until agreement is reached by the parties but not more than 60 days, unless the maximum time is extended by the parties.
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SECTION 23 - LITIGATION
CONSULTANT shall testify at CITY'S request if litig ation is brought against CITY in connection with CONSULTANT'S services under this Ag reement. Unless the action is brought by CONSULTANT, or is based upon CONSULTANT'S wrongd oing, CITY shall compensate CONSULTANT for preparation for testimony, testimony , and travel at CONSULTANT'S standard hourly rates at the time of actual testimony.
SECTION 24 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid, addressed as follows:
To CITY: City Engineer
City of Daly City
333 90
th Street
Daly City, CA 94015
To CONSULTANT: J. Ryan Shafer, PE, GE
NCE
1003 West Cutting Blvd., Suite 110
Pt. Richmond, CA 94804
SECTION 25 - AGREEMENT CONTAINS ALL
UNDERSTANDINGS; AMENDMENT
This document represents the entire and integrated agreement between CITY and CONSULTANT and supersedes all prior negotiations, r epresentations, and agreements, either written or oral.
This document may be amended only by written instru ment, signed by both CITY and CONSULTANT.
SECTION 26 – AUTHORITY TO ENTER INTO AGREEMENT
CONSULTANT has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party war rants that the individuals who have signed this Agreement have the legal power, right, and aut hority to make this Agreement and to bind each respective party.
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SECTION 27 - GOVERNING LAW AND VENUE
This Agreement shall be governed by the laws of the State of California and, in the event of litigation, venue will be in the County of San Mateo.
IN WITNESS WHEREOF, CITY and CONSULTANT have execut ed this Agreement the day and year first above written.
CITY OF DALY CITY CON SULTANT
NCE
_______________________________ _________ ________________________ Thomas J. Piccolotti J. Ryan Shafer, PE, GE
City Manager Principal-in-Charge
APPROVED AS TO FORM
_______________________________
Rose Zimmerman
City Attorney
SubmiƩed By:
300 E 2nd Street, #1210
Reno, NV 89501
(775) 329-4955
SubmiƩed By:
1003 West Cuƫng Blvd., Suite 110
Richmond, CA 94804
(510) 215-3620
Reno | Lake Tahoe | Point Richmond | Oakland | Sacramento | Anaheim | ScoƩsdale September 4, 2025
City of Daly City
PROPOSAL
2025-26 Street Resurfacing
EXHIBIT A
1003 West Cutting Blvd., Suite 110
Pt. Richmond, CA 94804
(510) 215-3620
September 4, 2025
Benjamin Zee, Engineer I/Project Manager
City of Daly City, Public Works Department – Engineering Division 333 90th Street
Daly City, CA 94015
Proposal – 2025-26 Street Resurfacing
Dear Mr. Zee and Members of the Selection Committee:
NCE is pleased to submit our proposal to provide engineering design services for the City of Daly City’s 2025 -26 Street Resurfacing project. As a nationally recognized civil engineering and pavement specialty firm, NCE brings extensive experience in street resurfacing, ADA -compliant design, and complete street integration to public agency clients throughout the Bay Area and California. Our in -house interdisciplinary team delivers pragmatic, constructible, and regulatory-compliant solutions, allowing cities to extend pavement life, enhance accessibility, and advance sustainability objectives.
NCE is highly experienced in managing projects with complex pavement conditions, having successfully delivered recent street rehabilitation and resurfacing projects for multiple Bay Area cities —including the 2022 -23 Street Resurfacing Project in Daly City, as well as programs for Pacifica, Millbrae, South San Francisco, and San Mateo. Our proven approach starts with detailed field assessments to select and recommend the most cost -effective pavement treatment for each segment, ensuring durable results and strong value for City investments. Our staff also includes leaders in ADA and Caltrans accessibility design, consistently delivering curb ramp upgrades that meet both technical and regulatory standards, while recognizing the built- environment constraints. In addition, NCE’s stormwater and environmental engineering team excels at designing LID features and green infrastructure solutions that satisfy the most current Municipal Regional Stormwater NPDES Permit requirements. We have vast experience working near Caltrans right-of-way allowing us to apply for the necessary permits on time to avoid delays in construction. NCE acknowledges the Daly City Pedestrian and Bicycle Master Plan and the improvements planned for sections of John Daly Blvd. We are qualified to provide these design improvements if needed.
We have a deep commitment to quality, transparent communication, and partnership with our clients. Our edge resides in our ability to manage schedules, coordinate with utilities and third parties, and deliver bid-ready documents on time— removing barriers for City staff and ensuring successful execution during construction. Our project team looks forward to collaborating closely with Daly City to advance safer, more accessible, and resilient streets for your residents and businesses.
As a principal with NCE, J. Ryan Shafer, PE, GE is authorized to sign contracts on behalf of NCE and will be the point of contact for this proposal. He can be reached via phone at ( 510) 215-3620 or via email at [email protected]. This proposal is valid for 90 calendar days from the date of its submittal. NCE looks forward to your favorable review of our proposal and the opportunity to continue our work with the City.
Sincerely,
NCE
J. Ryan Shafer, PE, GE
Principal
Victor Lémus
Project Manager
City of Daly City – 2025-26 Street Resurfacing
i
Table of Contents
1. Implementation Plan .................................................................................................................................................... 1 Project Understanding .................................................................................................................................................. 1 Street Site Conditions and Potential Improvements .................................................................................................... 2 Scope of Work .............................................................................................................................................................. 3 Task 1 – Project Management & Meetings .............................................................................................................. 3 Subtask 1A: Project Kick-Off Meeting/Progress Meetings ................................................................................... 3 Subtask 1B: Utility Coordination .......................................................................................................................... 3 Subtask 1C: Caltrans Encroachment Permit ......................................................................................................... 4 Task 2 – Pavement Rehabilitation Design ................................................................................................................ 4 Subtask 2A: Pavement and Curb & Gutter Condition Survey ............................................................................... 4 Subtask 2B: Pavement Coring .............................................................................................................................. 5 Subtask 2C: Pavement Design Recommendations ............................................................................................... 5 Task 3 – Plans, Specifications & Estimates (PS&E) ................................................................................................... 5 Subtask 3A: Design Data Gathering ...................................................................................................................... 6 Subtask 3B: Utility Location (Optional Task) ........................................................................................................ 6 Subtask 3C: Topographic Survey .......................................................................................................................... 6 Subtask 3D: 65% PS&E.......................................................................................................................................... 7 Subtask 3E: 95% PS&E .......................................................................................................................................... 8 Subtask 3F: 100% Draft PS&E ............................................................................................................................... 8 Subtask 3G: Issued For Bidding PS&E ................................................................................................................... 8 Task 4 – Bidding and Construction Support Services ............................................................................................... 8 Subtask 4A: Bid Phase and Bid Phase Support ..................................................................................................... 8 Subtask 4B: Construction Support Services ......................................................................................................... 9 Task 5 – Additional Per Each Curb Ramp Survey and Design (Optional Task) .......................................................... 9 Key Assumptions ........................................................................................................................................................... 9 City’s Responsibilities ............................................................................................................................................... 9 Pavement Testing and Design .................................................................................................................................. 9 Topographic Surveying and Base Maps .................................................................................................................. 10 Topographic Surveying and Base Maps (Preferred Alternative) ............................................................................ 10 Utility Coordination and Location .......................................................................................................................... 10 Utility Coordination and Location (Preferred Alternative) ..................................................................................... 11 Traffic Striping ........................................................................................................................................................ 11 Traffic Control Plans ............................................................................................................................................... 11
Client Name – Project Name
ii
ADA Compliance ..................................................................................................................................................... 12 Stormwater Drainage and MRP 3.0 ........................................................................................................................ 13 Curb & Gutter and Sidewalk ................................................................................................................................... 13 Encroachment Permit ............................................................................................................................................. 13
2. Experience ................................................................................................................................................................... 14 Reference Projects ...................................................................................................................................................... 14
3. Project Team ............................................................................................................................................................... 16 NCE Project Manager .................................................................................................................................................. 16 NCE Team Structure .................................................................................................................................................... 17 Subconsultants ........................................................................................................................................................... 17
4. Cost Proposal .............................................................................................................................................................. 18
5. Preliminary Sheet List and List of Technical Specifications. ........................................................................................ 19
Appendices
A Resumes
City of Daly City – 2025-26 Street Resurfacing
1 1. Implementation Plan
Project Understanding
As part of the 2025 General Engineering Services On -
Call, Daly City (City) is seeking a consultant to complete pavement and civil engineering design services for their 2025-2026 Street Resurfacing Project (Project). We
understand like many other public age ncies the City is wanting to pave the greatest number of streets while
ensuring the right balance between cost, long -term
performance, and construction impacts to the public.
Our staff understand s this and are prepared to discuss and present a number of cost -effective pavement
treatment alternatives based on field investigation
(performed in late August) and existing pavement
conditions. NCE has vast experience with conventional
overlay and reconstruction methods and alternative
cost-effective recycle in-place technologies that offer up cost savings, such as Full-Depth Reclamation (FDR) and Cold In-place Recycling (CIR). Based on our initial field review and NCE’s knowledge of unit costs based in the Bay Area for pavement treatments and civil improvements, the expected project cost will be on the order of $2.4 million in construction.
The planned street sections to receive resurfacing are shown in the attached street list which shows pertinent street features. In general, the project is comprised of an important arterial street (John Daly Blvd) and a residential street (San Diego Ave) in the City totaling about 1.0 centerline mile. John Daly Blvd. connects the west side of the City to the east with many businesses and residences along this corridor. NCE conducted a preliminary street review to better understand pavement conditions and develop preliminary treatments for the purpose of refining the scope of work as shown in the Table directly below. In this table we provided preliminary recommended pavement treatments for each street section along with field review notes summarizing existing pavement conditions, the number of curb ramps that are not ADA - compliant and will require replacement, and anticipated construction cost per street section. From the pavement condition index (PCI) scores provided by the City in Table 1 of the RFP and the field review we expect the subject streets to be mostly candidates for resurfacing (mill and overlays or surface reconstruction) or for deploying the cost -effective CIR technology, this can be discussed further during design.
City of Daly City – 2025-26 Street Resurfacing
2 Street Site Conditions and Potential Improvements
Street Photo Street
Name
Begin
Location End Location Lanes FC Length
(ft)
Width
(ft)
Area
(sf)
Surface
Type PCI *No.
Core
Recommended
Treatment
Approx.
Unit Cost
Project
Cost
Ramp for
Design Pavement Condition and Potential Improvements
San Diego
Ave
City Limits
(109 San Diego
Ave)
Hillcrest Dr
(excluding
intersection)
2 R 600 28 16,800 AC 43 3 3" Mill with 3"
HMA Overlay $51 $95,200 4
New utility water lateral trench cuts, medium severity LT cracking and raveling of fine aggregate, steep crown, no fatigue or pumping observed between Hillcrest Dr and at pavement change 50' n/o Guadalupe Ave (~290 LF). Spoke to resident who did recent lateral replacement and said the AC depth was about 10" for this road. Mill and Overlay candidate.
From Guadalupe Ave to City Limits newer pavement with minor 4L and ~25% low severity weathering and new utility water lateral trench cuts, steep crown, no fatigue or pumping observed. Surface seal with crack seal or mill and overlay to create uniform surface and cover utility trenches.
John Daly
Blvd
John Daly Blvd
(Caltrans ROW)
Eastgate Dr
(including
intersection)
4 A 925 58 53,650 AC 58 3
3" Mill with 3"
HMA Overlay
and 1-2% BRs
$69 $411,317 4
No median. <1% 1L with fatigue pumping, low severity LT cracking with previous crack seal application. Low weathering percentage.
Thin Mill and Overlay with BRs or CIR with BRs. To save $$ could even do surface seal with BRs and crack seal. None of the John Daly Blvd sections exhibit ride quality issues or extensive SG failure only at localized spots.
John Daly
Blvd
Eastgate Dr
(excluding
intersection)
Lake Merced
Blvd (including
intersection)
5 A 1,600 60 96,000 AC 47 6
3" Mill with 3"
HMA Overlay
and 1-2% BRs
$69 $736,000 4
EB: low severity % LT cracking, minor pumping areas, previous crack sealing, <1% BRs, long outer lane BR should be addressed. Thin Mill and Overlay with BRs. To save $$ could even do surface seal with BRs and crack seal.
WB: noticeable paving joint reflected to surface, about 1-2% fatigue with some pumping, low % low to medium severity LT cracking, two- way left turn lane is in good condition that can be surface sealed if needed. Thin Mill and Overlay with BRs or CIR with BRs. To save $$ could even do surface seal with BRs and crack seal.
John Daly
Blvd
Lake Merced
Blvd (excluding
intersection)
Park Plaza Dr
(including
intersection)
6 A 800 80 64,000 AC 52 4
3" Mill with 3"
HMA Overlay
and 1-2% BRs
$69 $490,667 9
EB: low severity % LT cracking, no fatigue, previous crack sealing, 25% weathering. Thin Mill and Overlay with BRs. To save $$ could even do surface seal with BRs and crack seal.
WB: low to medium severity block cracking, low percentage fatigue cracking, 75% weathering, <1% BRs at outer lanes (bus lanes). EP to EP width 45' from Park Plaza to Westlake Entrance. Thick Mill and Overlay with BRs or CIR with BRs.
John Daly
Blvd
Sheffield Dr
(including
intersection)
Interstate 280 /
Highway 1 6 A 1,045 82 85,690 AC 58 4
3" Mill with 3"
HMA Overlay
and 1-2% BRs
$69 $656,957 4
EB: 5' median near I-280, old surface seal with crack seal after seal, small percentage of 4L and 4M (~5%), <1% fatigue and alligator cracking, in better condition than WB lanes. Consider during design traffic loops in pavement and pedestrian push button / signalized crossing @ I-280 south on ramp. Thin Mill and Overlay with BRs. To save $$ could even do surface seal with BRs and crack seal.
WB: old surface seal with crack seal after, low severity LT cracking, small percentage of fatigue (1L & 1M), 1-2% medium severity alligator cracking with pumping (bulk sample). Thick Mill and Overlay with BRs or CIR with BRs if lab testing results are appropriate.
Table Acronyms
Longitudinal and transverse (LT) Base Repair (BR) Subgrade (SG) low severity longitudinal and transverse cracking (4L) medium severity longitudinal and transverse cracking (4M) low severity fatigue cracking (1L) medium severity fatigue cracking (1M) (EB) Eastbound (WB) Westbound
City of Daly City – 2025-26 Street Resurfacing
3 NCE will provide civil engineering and pavement design services in accordance with the following tasks.
Scope of Work
To accomplish the stated purpose, we propose the following scope of services:
Task 1 – Project Management & Meetings
Subtask 1A: Project Kick-Off Meeting/Progress Meetings
NCE’s Project Manager will arrange a Kick-Off Meeting with the City to initiate work on the project. The objectives of the Kick-Off Meeting will be:
• Review of the Scope of Work
• Establish Lines of Communication
• Confirm Deadlines
• Establish Project Schedule and Milestones
• Define Design and Operation Criteria
Whether a simple preventive maintenance project or a complex resurfacing project, it is critical to establish effective lines of communication with and coordination among the various stakeholders from the start to ensure the delivery of a successful project within budget and on schedule. In addition to City s taff (Engineering, Maintenance, etc.), NCE will research and coordinate, as needed, with other agencies such as PG&E, AT&T, AT&T broadband, Comcast, Daly City Water and Wastewater Resources, Schools, Sa mtrans, etc., to identify any potential conflicts, requirements, or design issues early to help minimize delays (and costs) later in the design process or during construction. At the Kick-Off Meeting, key deliverables for each Task and the Project Schedule will be reviewed and adjusted accordingly to meet City needs.
NCE understands construction costs, particularly the volatile price of materials, which have affected the scope of many similar projects. In order to keep the City aware of overall project costs, NCE will begin developing Preliminary Engineering Cost Estimates (35% level) as soon as we have developed our engineering design recommendations to closely monitor any potential funding issues, which may develop. During the course of the project, NCE will be seeking to develop the most appropriate and cost -effective pavement resurfacing alternatives to stay within the planned project budget and schedule.
Throughout the project, NCE’s Project Manager and Technical Lead will be available to attend monthly progress meetings (maximum of 10 up to 1 hour each per staff) and a total of three (3) design review meetings with the City, to maintain good communication and update on project progress. The purpose of the progress meetings will be to identify and resolve any design or funding issues that may surface in a timely manner, present design alternatives and recommendations to City staff, and continue coordination with project stakeholders as necessary.
Subtask 1A Deliverables: Kick-off/Progress Meeting Agendas and Minutes, treatment selection report, and 35% cost estimate scenarios.
Subtask 1B: Utility Coordination
NCE will coordinate with utility agencies early in the design process to help avoid potential construction delays and unnecessary disruptions to public services. Utility coordination will be a critical item to keep utility providers informed about the proj ect and schedule to allow for proper notification and planning should utility providers have planned maintenance projects within the subject street sections and/or need to lower/adjust their utilities to accommodate street resurfacing. One of the first and earliest items that NCE will complete is sending notification letters to applicable utility providers with a preliminary project schedule for street resurfacing. This will allow for the earlier notification to allow utility providers to perform maintenance on their facilities prior to moratorium on the street paving area and/or assess their utilities and the possible need to lower/adjust their facilities, which can take up to a year or longer. We will also request utility as-builts and record drawings for the street sections in the project.
City of Daly City – 2025-26 Street Resurfacing
4 NCE will also carefully document all utility coordination notifications, conversations, and meetings with utility contacts and information in a matrix format with dates of contacts and mailing detailed in this matrix. Follow-up will be made for each of the above notifications to confirm receipt. NCE will also keep the City informed of any project delays related to utilities.
Subtask 1B Deliverables: Utility notification letters and Contact List Matrix.
Subtask 1C: Caltrans Encroachment Permit
Depending on final resurfacing limits, NCE will obtain a Caltrans encroachment permit for resurfacing work near State Route 35 and Interstate 280 and for the Contractor to provide temporary traffic control within Caltrans right-of-way.
During preliminary design, NCE will confirm with Caltrans which encroachment permits are required to conduct the proposed work. NCE will discuss with the City whether resurfacing work must occur within the City’s right-of-way, to save the City the cost and fees associated wit h obtaining encroachment permits, if possible. The current assumption for the purposes of this proposal is that no improvements are to be completed in Caltrans right -of-way and an encroachment permit will only be obtained for traffic control placed within Caltrans right-of-way.
To obtain the encroachment permit, NCE will consult with Caltrans to verify permit application requirements. NCE will then complete an encroachment permit application, provide the required materials (100% plans, technical specifications, ADA certification, etc.) and submit them to the City for the review prior to filing the application with Caltrans. The encroachment permit application will be submitted at least 12 weeks prior to the start of construction. Based on our conversations with Caltrans staff, this allows enough time for the permits to be granted to the City, traffic control notifications to be submitted, and contractor encroachment permits (rider permit) to be obtained.
Subtask 1C Deliverables: Caltrans encroachment permit on CEPS (https://ceps.dot.ca.gov/) Task 2 – Pavement Rehabilitation Design
The scope of work we will perform under this task consists of the following:
Subtask 2A: Pavement and Curb & Gutter Condition Survey NCE will perform a pavement condition survey of each street section based on distresses. The surveys will generally cover the travel lanes and parking lanes. Pavement condition surveys serve the purpose of further refining the appropriate pavement resurfacing treatments that are developed based on coring and lab testing.
This condition survey will generally note the presence of load related and environmental distresses, such as alligator cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions and depressions as they pertain to developing appropriate pavement treatments. In addition, base repairs percentages will be estimated in the condition survey as well as marking the repairs in the field with white paint. Our scope of work and condition surveys do not address issues including but n ot limited to traffic, safety and road hazards, geometric issues, or short -term maintenance that should be performed (i.e., pothole that should be repaired).
A visual assessment of all curb and gutters will be included to identify areas where drainage or the adjacent pavement has been compromised. Our scope will limit repair recommendations to only those sections of curb and gutter that are damaged to the extent that they will affect pavement resurfacing and flowline obstructions. If damaged curb and gutter areas are more extensive than anticipated, it may require additional time to complete, and we will notify the City if more time is required to complete these surveys.
Prior to looking at curb and gutter, NCE will meet with the City and establish condition criteria for assessment and replacement, if desired. Based on the criteria established with the City, NCE will then determine what level of curb and gutter replacement will be pursued for design plans and documents.
City of Daly City – 2025-26 Street Resurfacing
5 Subtask 2B: Pavement Coring
NCE will collect pavement section core samples (4” – 8” diameter cores) on streets identified under key assumptions at locations determined by NCE. All coring locations will be marked with white paint for utility locations by Underground Service Alert (USA ). Our current fee estimate assumes up to 20 core locations that we estimate will take 2 days to complete.
For each core sample, NCE will measure and record the thickness and material type (AC or PCC) of each layer encountered in the pavement section, including the presence of any pavement reinforcing fabric. The thickness of aggregate base (AB) will be measured only at bulk sample locations (8” diameter core) by direct measurement in the hole. We will collect bulk samples of subgrade materials in accordance with key assumptions for laboratory testing such as R- value, Moisture Content, and Atterberg Limits (plas ticity index) determinations, to ascertain existing subgrade is competent for paving.
Our current fees assume two (2) bulk samples of subgrade will be obtained for testing.
The core holes will penetrate through the pavement section and will then be backfilled with the excavated materials and capped with AC cold patch on asphalt streets. NCE will then compile the coring and laboratory data and append it to its Pavement Design Memorandum. Each core sample will be logged and stored at NCE’s office and retained through the duration of the project including construction before they are disposed. Additionally, NCE will apply for and obtain a no-fee encroachment permit from the City prior to starting the coring. NCE will also provide traffic control in accordance with the latest standards contained within the Manual of Uniform Traffic Control Devices, as well as any local requirements that exist.
Subtask 2C: Pavement Design Recommendations
Using the data obtained in Tasks 2A and 2B, NCE will perform pavement analysis and design services, and develop pavement resurfacing recommendations for each street section. NCE will perform its analysis in accordance with the Caltrans Highway Design Manual. NCE will develop pavement structural section recommendations expressed in the form of a Traffic Index that will be provided by the City. NCE will develop recommendations including, but not limited to, the following:
• Surface seals including slurry seals and microsurfacing • Conventional HMA pavement overlays
• Warm Mix Asphalt (WMA)
• Rubberized Hot Mix Asphalt (RHMA) overlays
• Alternative resurfacing methods (in-place recycling, mill & fill treatments, etc.) • Quantities and treatments of failed pavement sections (base repairs).
NCE will then summarize its recommendations in a Pavement Design Technical Memorandum to the City that, at a minimum, will include the following:
• Results of coring, laboratory analyses, and pavement condition surveys • Description of testing procedures and analysis performed for the project • Recommended alternatives for pavement resurfacing.
NCE will submit two (2) copies of its draft technical memorandum to the City for initial review. Upon receipt of any comments from the City, NCE will then prepare its final technical memorandum, which will be signed and stamped by NCE’s Lead Pavement Engin eer. Two (2) copies of the final technical memorandum will then be provided to the City reflecting any comments on the draft technical memorandum.
Subtask 2C Deliverables: Draft & Final Pavement Technical Memorandums.
Task 3 – Plans, Specifications & Estimates (PS&E)
The work that will be performed during developing design PS&E is outlined in the subsequent tasks.
City of Daly City – 2025-26 Street Resurfacing
6 Subtask 3A: Design Data Gathering
NCE will review relevant available data and records from the City as listed in the previous section, public and private utility providers, and other sources that may be appropriate to support the preparation of project contract documents.
These may include , but are not limited to, the City drainage structure inventory maps, aerial photographs of the City; as-built street improvement and infrastructure plans, as-built plans from utility providers, including any preliminary plans for future work that may conflict with this project. The information gathered will be compiled and included in the design.
Based on our review we will identify any data gaps or missing information and provide this information to the City for review and discussion.
Subtask 3B: Utility Location (Optional Task)
Given that the anticipated project is comprised of rehabilitation with predominantly mill and overlays we would judge that utility location would not be required. However, the request for proposal included an optional task for utility location and so we are providing this task as an optional task to be responsive. We can discuss the value of this task further with the City if we have the chance to work on this project during final scope negotiations.
Using ground penetrating radar (GPR) and other non -invasive methods, NCE’s utility locator will field locate utility alignments and depths for utility mains and laterals for utilities within the streets in accordance with key assumptions to the extent that GPR methods can detect utilities. G PR along utility mains will be marked at various locations along each street section, and the accuracy for the electronic depths will depend on the soil conditions and utility material. GPR results can be affected by var ious factors such as pipe size, depth, and most importantly environmental factors such as soil conditions, rebar, and subsurface ground water. If GPR cannot establish utility alignments and /or depths, potholing may need to be completed for additional scope and fee. It is assumed that since this work is near Caltrans right-of-way a Caltrans encroachment permit, a traffic control plan , and traffic control will be required to perform the utility location.
Our sub will apply for no-fee City encroachment permits for utility location work. Items excluded from work are as follows:
• Cost of permits and inspection of any kind on this project • Night shift or overtime
• Pressure washing paint marks.
Subtask 3B Deliverables: Marked utility depth and alignments and electronic collection of utility information, traffic control plans and Caltrans encroachment permit.
Subtask 3C: Topographic Survey
NCE’s Project Surveyor will complete monument/control recovery, field investigation and field surveys sufficient to prepare a topographic mapping product for all the street sections stated below in the street list (or only for the 25 curb ramp locations if alternative limited topographic survey plan is preferred). The mapping shall be compiled at an agreed upon scale with a 1’ contour interval and will be based on the City Datum.
The mapping area shall be a corridor along each of the identified street sections or intersections between the existing back-of-walk to opposite back -of-walk, starting and stopping at the designated cross street locations, and including through the returns of the terminating streets. In the absence of an existing sidewalk, the survey will extend to 5 feet behind the curb or edge of pavement, or up to the f irst substantial barrier (wall, fence, etc.), whichever occurs first.
Lastly, the mapping will extend 25 feet beyond the curb return up each intersecting side street. The topographic data to be collected is more specifically defined as:
• Cross-sections at 50’ intervals along with detailed surface topography and/or additional spot elevations, as required, defining the longitudinal and cross slope grade breaks. Typically, the cross section will include back-of-walk, top of curb, flowline and lip of gutter, pavement ¼ point (if one exists), and pavement centerline. • At curb return/ramp upgrade locations, spot elevations will be shown on an approximate 10’ grid, plus grade breaks around the existing ramps.
City of Daly City – 2025-26 Street Resurfacing
7 • Surveyed locations for significant surface features, such as curbs, gutters, sidewalks, driveways, misc. concrete, pavement, striping, fences, surface utilities, trees, signs, street lights and signals will be included. A structure inventory for sanitary and storm drain facilities reflecting rim elevations, invert elevations, pipe direction and pipe size will be provided for accessible structures within the mapping limit. To the extent visible, our surveyor will obtain a measurement from the top of manhole rim to the top of cone and note any adjustment rings. In no case shall our surveyor enter a manhole to obtain any data. • Location of all surfaces evident of street monumentation within the mapping corridor (for preservation and Record R/W purposes).
• Location of underground utility locator markings (per the RFP direction, the cost for this item has been provided as a separate optional fee).
• Provide a finished draft topographic survey for each area of work. • Provide AutoCAD Civil3D DTM surface for each street section. • If the alternative limited topographic survey plan is selected, surveying and office calculations/drafting required to prepare a 10 scale design level topographic survey will only be performed at curb ramp corner locations specified on the street list table enclosed (25 total) per the key assumptions stated above. The mapping limit will include 10' into the street pavement at each return, extend 5’ behind the sidewalk (to the extent accessible), and 20’ beyond the curb return in each direction. The City may add additional curb ramp locations within the project area; it is assumed these additions will occur prior to commencing the topographic survey work.
Based upon a combination of record data and any monuments collected during topographic surveying, our surveyor will calculate the record data location of the existing right -of-way for the mapping corridor. Additionally, our surveyor will calculate and show the location of each adjoining parcel lot line from record data (assessor’s parcel data, record mapping and apparent lines of occupation). Where applicable, we will also determine the City/State right -of-way limits. It should be noted this property line data will not be based upon a field survey and should be considered approximate only. The existing right-of-way and parcel lot line will not be collected if the curb ramp only survey option is selected.
Subtask 3C Deliverables: Topographic survey results.
Subtask 3D: 65% PS&E
NCE will prepare the 65% PS&E for the planned pavement resurfacing. The 65% plans will incorporate typical design elements including layout plans for resurfacing street sections, pavement treatments, right -of-way parcel lines, preliminary design, resurfacing cross-sections, curb and gutter repairs, gutter flow line for drainage repairs, utility cover adjustments, base repair locations, curb ramp design, and limits of work. The plans will be prepared in AutoCAD 2024 format on 22” x 34” sheets, drawn at a scale of 1”=20’. Base repairs will be marked in the field on the pavement in white paint and numbered and verified prior to construction. A table summarizing base repair areas and estimated quantities will be developed as well as individual base repair locati ons and included on the plan sheets. We also find that this information is particularly useful to contractors when assembling construction bids and schedules, thus resulting in more competitive bids, and to the City for verifying pay quantities during construction.
NCE understands that the City will provide the “Front-End” documents and Special Provisions. The technical specifications will be prepared in MS Word format and will follow the City’s formatting conventions (CSI MasterFormat 1995 edition).
The technical specifications and details will reference the City’s standard provisions and the latest Caltrans Standards (including subsequent updates).
NCE also believes that an efficient, yet thorough Quality Control/Quality Assurance program is essential for getting the maximum value out of every dollar spent on construction. Projects designed by NCE contain technical specifications that attempt to opti mize the balance between using rigid, but time -tested, specifications and meeting local agency needs, with the ultimate goal of obtaining the very best value for its clients.
City of Daly City – 2025-26 Street Resurfacing
8 The Engineer’s Cost Estimate will be prepared in MS Excel format and will be based on the most recent construction cost data available to NCE for projects of this type. Because of NCE’s involvement in the design and construction of numerous similar project s throughout California, we are confident in our ability to estimate the construction cost of the City’s project. This initial estimate will then be updated and refined as the design effort progresses.
It is assumed that the City will require a 10-day review/comment period once the 65% PS&E package is submitted.
Subtask 3D Deliverables: One electronic file of 65% plans, technical specifications, and engineer’s estimate.
Subtask 3E: 95% PS&E
The 65% PS&E will be revised to incorporate comments received from the City. NCE will meet with the City to review these comments, from which the 95% PS&E will be prepared. NCE will provide a response to each comment that is included in a comment table pro vided by the City. The 95% PS&E will include additional design information and details typically expected at this stage of completion, such as refined curb ramp design, greater detail on drainage improvements, utility facilities (storm drain and sanitary sewer manholes, water and gas valves, and survey monuments) that will require adjustments to grade, traffic striping and pavement legends replacement, and other design details. The 95% PS&E will then be packaged and submitted similar to the 65% PS&E unless directed otherwise.
The technical specifications will be further refined at this stage of the design. We will review and comment on the City’s front-end documents (bid and contract forms, General Provisions, Special Provisions, etc.), which the City will prepare and provide. The Engineer’s Cost Estimate will also be updated to reflect the revised quantities of work depicted on the plans.
It is assumed that the City will require a 5-day review/comment period once the 95% PS&E package is submitted.
Subtask 3E Deliverables: One electronic file of 95% plans, technical specifications, and engineer’s estimate.
Subtask 3F: 100% Draft PS&E
The 95% PS&E will be revised to incorporate comments received from the City. NCE will again meet with the City to review these comments, from which the 100% Draft PS&E will be prepared. NCE will provide a response to each comment that is included in a comment table provided by the City. The 100% Draft PS&E will include all notes and details necessary for bidding. One reproducible copy of the 100% Draft PS&E will then be packaged and submitted similar to the 95% PS&E unless directed otherwise. It is assumed that the City will require a 5 -day review/comment period once the 100% Draft PS&E package is submitted.
Subtask 3F Deliverables: One electronic file of 100% draft plans, technical specifications, and engineer’s estimate.
Subtask 3G: Issued For Bidding PS&E
Upon receipt of the City’s final review comments, the project documents will be finalized for bidding purposes.
A final quantity calculation will be tabulated, and this will be entered into the final Engineer’s Cost Estimate for the project. All final documents will be reviewed, stamped and signed by NCE’s registered civil engineer, and the final PS&E will be delivered to the City in electronic formats.
Subtask 3G Deliverables: One electronic file of the final plans, technical specifications, and engineer’s estimate. The electronic files for the final construction plans, specifications, and engineer’s estimate will be in AutoCAD 2024, Microsoft Word, and Microsoft Excel, respectively.
Task 4 – Bidding and Construction Support Services
Subtask 4A: Bid Phase and Bid Phase Support
NCE will provide the City with assistance during the advertisement and bidding periods for the project. This will include providing assistance to the City in attending the pre -bid meeting, responding to questions received about the project design, and prep aration of any addenda and/or clarifications to the PS&E. Our attached fee estimate shows the office staff hours allocated for the support during bidding; if additional effort is required beyond this, we will notify the City.
City of Daly City – 2025-26 Street Resurfacing
9 Subtask 4A Deliverables: Contract addenda and answers to bidders’ questions, if needed.
Subtask 4B: Construction Support Services
NCE will provide support services to the City during construction of the project. At a minimum, these services are anticipated to include attendance at the pre -construction conference meeting, on -site visit in response to questions regarding design, review ing Contractor submittals and responding to Contractor requests for information, providing recommendations for any necessary construction changes due to unforeseen field conditions, assisting with the review of contract change orders, reviewing construction for acceptance (final walk through), and provide record drawings. This task does not provide any field inspection services and we understand that all construction inspection will be provided by the City. Our attached fee estimate shows the staff hours allocated for office and field support during construction. If additional effort is required beyond these estimated staff hours, we will notify the City.
Subtask 4B Deliverables: Response to RFIs, contract change orders, modifications or revisions related to project original scope and character, and record drawings in CAD and pdf format.
Task 5 – Additional Per Each Curb Ramp Survey and Design (Optional Task) NCE and NCE’s Project Surveyor will provide additional services on a per curb ramp basis for additions to the original scope of ramp design total. The original scope of work assumes up to 25 curb ramp locations will need topographic surveying and curb ramp design. For the additional survey and design cost per each ramp, we have assumed the ramps to be within the original project area and the number and location of ramps will be determined with the City Project Engineer prior to beginning the topographic surveying and design work. Subtraction of curb ramp design will be assumed to have the same refund cost to the City as shown in the attached fee estimate.
Key Assumptions
Based on delivery of a similar project with the City and to deliver the most cost-effective design strategy, we have made the following key assumptions:
City’s Responsibilities
NCE has assumed that the City will be able to provide the following:
1. Provide information regarding utilities (i.e., sanitary sewer and storm drain), right-of-way (ROW) and property limits, site features and existing construction as is available from City.
2. Provide project requirements, including design objectives, budget, constraints, and criteria.
3. Provide existing City technical specifications as the basis for developing new technical specifications.
4. Front-End specifications including General Provisions, Special Provisions, Special Conditions, and Proposal.
5. Provide City Standard Provisions and Standard Design Criteria.
6. Provide electronic files of City cover sheet template.
Pavement Testing and Design
1. Pavement design will be based on Caltrans Standards with a combination of coring, pavement condition surveys, laboratory testing of subgrade, and observed field conditions depending on preliminary resurfacing strategy.
2. Pavement coring will be performed on all street sections with spacing criteria and bulk samples as follows:
a. Pavement cores will be obtained approximately every 1,000 to 1,500 feet and a minimum of two cores per street section, unless section length is less than 500 feet only one core may be obtained. b. A minimum of one bulk sample of subgrade will be obtained per street section for those sections exhibiting unusual, localized pumping or where surface reconstruct treatment is suspected. The subgrade sample will be subject to laboratory testing including R-value, Plasticity Index, and Moisture Content.
City of Daly City – 2025-26 Street Resurfacing
10 c. AB thickness will be measured only at bulk sample locations (8” diameter core) by direct measurement in the core hole.
3. Base repairs will be measured in length and width to estimate base repair bid quantities for all street sections.
It is the intent that base repair quantities will be for bidding quantity purposes only, and that actual locations will be marked by NCE with City inspectors prior to construction.
4. A no-fee encroachment permit will be pulled with the City for all pavement testing.
Topographic Surveying and Base Maps
1. Per the City’s RFP scope of work we will complete monument/control recovery, field investigation and field surveys sufficient to prepare a topographic mapping product from back-of-walk to back-of-walk to establish a base map sufficient for developing civil design plans. This will also include record data location of the existing ROW for the mapping corridor and is provided in our base fee estimate. The survey will be done for all the street sections listed in the street list below.
Topographic Surveying and Base Maps (Preferred Alternative)
1. If pavement grades can generally be maintained at the subject street sections and no regrading is needed, we judge that a more cost-effective approach for resurfacing streets (mill and overlay or CIR) would be to utilize City or County base/aerial base maps in lieu of topographic surveys. A topographic survey would still be completed for each of the curb ramps identified on the street list table (~25 total) without mapping the right- of-way lines. The City may elect to add additional curb ramp locations within the project area, and it is assumed these additions will occur prior to commencing the topographic survey work.
2. Design sheet information for non-survey streets will be based on field inventories and approximate field measurements to verify items such as utility covers, cross slopes, street widths and lengths, medians, repair candidates for curb & gutter, base repairs, and pavement striping and markings.
3. Sections placed onto City or County basemaps (no topo survey) will be assumed to not require drainage improvements, complex changes in street geometry, or full pavement section reconstruction.
Utility Coordination and Location
1. NCE will prepare and distribute utility notification letters to collect facility maps and as-builts, confirm utility planned work, and notify utilities of the City’s utility cut moratorium on improved streets. NCE will prepare and distribute a second round of letters including utility location information based on GPR that is provided for all street sections to solicit feedback and need for utility relocation or adjustments, if needed.
2. As an optional task underground utility location will be completed using GPR or other non-invasive methods
to field locate and mark utility alignments and
approximate depths of utility mains and laterals within all street sections to the extent that these methods
can detect utilities. Utility location markings will then be included in topographic surveys. This GPR data is
for initial planning purposes with utilities and will be provided as a courtesy to utilities to help expedite
their assessments. Utilities will be responsible to
review their facilities, perform utility potholes, if
necessary, to determine if they have a utility conflict that requires adjusting or lowering of their facilities.
3. It is assumed that since this work is near Caltrans right-of-way a Caltrans encroachment permit, a traffic control plan, and traffic control will be required to perform the utility location.
San Diego Ave
City of Daly City – 2025-26 Street Resurfacing
11 4. Utility covers will be inventoried for the purpose of developing bid quantities for adjustment of utility covers.
Traffic signal loops that are surface visible will be inventoried for replacement concurrently with the street resurfacing.
Utility Coordination and Location (Preferred Alternative)
1. Assumes no significant roadway reconstruction requiring lowering or relocation of utilities. This assumption is preferred based on the initial pavement condition review.
2. NCE will prepare and distribute utility notification letters to collect facility maps and as-builts, confirm utility planned work, and notify utilities of the City’s utility cut moratorium on improved streets.
3. Utilities will not need to be located in alignment or depth for resurfacing streets (mill and overlay).
4. Utility covers will be field located approximately in resurfacing streets and inventoried for the purposes of placing onto plan sheets and developing bid quantities for adjustment of utility covers. Traffic signal loops that are surface visible will be inventoried for replacement concurrently with the street resurfacing.
Traffic Striping
1. Traffic striping is assumed to match existing striping with minor modifications if requested by the City.
2. No significant traffic striping changes or design requiring traffic studies or assessment of traffic impacts is planned or included as a part of this scope.
3. Striping plans will be developed, and striping types and quantities will be inventoried for the purposes of developing bid quantities.
4. We have reviewed the City of Daly City
Pedestrian and Bicycle Master Plan dated
February 2020 and acknowledge the
bicycle improvements planned for John
Daly Blvd within our project limits. We
understand the City’s plan is to
implement a separated two-way bikeway
(Class IV) on the north side of John Daly
Blvd between Sheffield Dr and Junipero
Serra Blvd. In addition, the City’s Master
Plan calls for adding separated bikeways
(Class IV) on John Daly Blvd between
Skyline Blvd and Fairmont Dr or an
extension of the path on the south side of John Daly Blvd to Skyline Blvd. Our scope and fee presented does not address these bikeway improvements but can be discussed before beginning the design for additional scope and fee. Formerly known as Parisi, now Parametrix, is one of our teaming partners that can assist us with writing a comprehensive scope for these Master Plan bikeway improvements on John Daly Blvd. This additional scope and fee would cover items such as traffic studies, safety assessment, changing traffic patterns, lane removals, Rectangular Rapid Flashing Beacons (RRFB) installation, among other items. In addition, retaining wall construction and center median reconfiguration may also need to be considered.
Traffic Control Plans
1. Traffic control plans are not included in scope of work. We have assumed as is typical to have Contractor prepare traffic control plans in accordance with project technical specifications and requirements and submit to the City traffic engineering group for review.
City of Daly City – 2025-26 Street Resurfacing
12 ADA Compliance
1. Curb Ramps
a. It is assumed that all non-compliant curb
ramps will be replaced or retrofitted (e.g.,
detectable warning surface embedded in
concrete) in accordance with Caltrans
Standards. NCE will discuss with City the use
of a standard 2-foot gutter pan with respect to
Public Rights-of-Way Access Guidelines
(PROWAG) requirements and include if
required. Curb ramps will be replaced or
retrofitted based guidance from the
Department of Justice/Department of
Transportation Joint Technical Assistance on
the Title II of the Americans with Disabilities
Act Requirements to Provide Curb Ramps when Streets, Roads, or Highways are Altered through Resurfacing dated July 8, 2013. Further clarification on curb ramp replacement included in this scope of work is as follows:
b. Replaced/retrofitted/added curb ramps are assumed to be readily constructed with only minor grade adjustments
c. Utility relocations (e.g., utility poles, utility boxes, and drainage inlets) required to construct curb ramps are not included in this scope of work.
d. All ramp construction shall be within City Right-of-Way. e. Curb ramp design for the purposes of this scope of work includes paving conforms up to 10 feet beyond gutter lip or face of curb, or 2 feet beyond back-of sidewalk. f. For curb ramps within hills or steepened grades, curb ramp design shall only extend up to 15 feet in the uphill or downhill direction, beyond which is considering chasing the grade. g. Curb ramps will be field verified to determine the appropriate standard case ramp and NCE will develop a curb ramp detail using the topographic survey as base for each curb ramp.
2. ADA Parking
a. No ADA parking is included in this scope of work
3. Crosswalks and Walkways
a. Crosswalks and implied walkways between curb ramps for resurfacing streets will be checked with a smart level and compared with the latest PROWAG and Caltrans Design Information Bulletin (DIB) 82- 06 accessibility guidance for both running slope and cross slope. If the City elects to make slope corrections to crosswalks and walkways requiring regrading/reprofiling of intersections, topographic surveys will be needed and this and the required design work would be completed for additional scope and fee.
San Diego Avenue – Curb Ramp
City of Daly City – 2025-26 Street Resurfacing
13 Stormwater Drainage and MRP 3.0
1. The project will, to the extent possible and within the context of proposed resurfacing, address visible drainage issues.
2. No major drainage improvements are assumed for this project requiring significant stormwater drain and pipe alteration and/or reconstruction.
3. During our pavement design we will also consider the recent third reissuance of the San Francisco Bay Municipal Regional Stormwater Permit (MRP 3.0) and the new regulated project thresholds in Provision C.3. Specifically, we will look at any treatment removing and replacing asphalt or concrete pavement to the top of the base course or lower and base repairs to evaluate whether the contiguous 1-acre threshold is exceeded that would require construction of green infrastructure for treatment of stormwater run-off. Based on the observed street conditions and types of treatment expected, the threshold contiguous area is not expected to be exceeded and therefore this project will remain exempt.
Curb & Gutter and Sidewalk
1. Curb and gutter sections will only be replaced to the extent that it affects pavement treatment (e.g., tree root uplift or settlement) or to improve drainage.
2. Sidewalk replacement is not included in this scope of work but can be added if required for additional scope and fee.
3. The purpose of our services will be to provide civil and pavement engineering design in support of the planned project by the City. To accomplish the stated purpose, we propose the following scope of services:
Encroachment Permit
1. Based on pavement resurfacing plans, the limits of resurfacing at San Diego Ave are found to extend into a neighboring San Francisco City Right-of-Way. NCE will complete and obtain the required City encroachment permit for traffic control devices within construction, if needed, with permitting fees paid by the City of Daly City.
2. NCE will apply for a District 4 Caltrans encroachment permit for traffic control work near or in Caltrans right-of- way near State Route 35 and I-280. We will assume a Caltrans encroachment permit fee is anticipated to be $492.00, which will be paid for by the City.
3. The current assumption for the purposes of this proposal is that no improvements are to be completed in Caltrans right-of-way and an encroachment permit will only be obtained for traffic control placed within Caltrans right-of-way.
4. NCE will apply for no-fee City encroachment permits for all field work, including pavement coring work and other field work, if required.
San Diego Ave - Drainage Issue
City of Daly City – 2025-26 Street Resurfacing
14 2. Experience
Over the past several years, NCE has developed outstanding working relationships with California clients, implementing projects similar to the City’s. Given that this project will require work within the street right-of-way with resurfacing, NCE can offer our experience designing thousands of roads throughout California, including recently in Berkeley, Davis, Pacifica, Richmond, San Pablo, San Leandro, Berkeley, Belmont, Moraga, South San Francisco, Los Gatos, The Presidio, Sunnyvale, and Capitola. The City can be confident that NCE will provide technically innovative and cost -effective treatment selections, biddable and constructible design documents, and comprehensive construction support. NCE has a proven record of success in delivering projects within the established contract budget and on time project submittal delivery. The table below summarizes similar services and projects recently delivered to our clients.
* Denotes projects where NCE's proposed Project Manager, Victor Lemus, has prepared Engineer's Estimate which was within 10% or less of the construction cost proposed by the lowest responsive, responsible bidder.
Reference Projects
NCE has had the privilege to work with many cities and counties, including Daly City, on roadway projects. The following pages provide examples of projects that NCE has successfully delivered to our clients within the last three years. These projects exemplify our firm’s diverse experience and capabilities. Additionally, the references provided will allow the City to verify NCE’s experience and level of satisfaction of our clients. NCE proposed key staff are noted for each project.
Contracting Agency and Project Title Date
Engineer’s
Estimate
($M)
Construction
Cost ($M)
City of Sunnyvale 2025 SB1 Pavement Rehabilitation Project * 2025 $2.0 $1.8 City of Pacifica 2025/26 Pavement Resurfacing Project * 2025 $2.0 $1.9 City of South San Francisco 2024 & 2025 Surface Seal Project 2025 $4.1 $3.5 City of Pacifica 2024/25 Pavement Resurfacing Project * 2024 $2.3 $2.5 City of San Mateo Citywide Street Reconstruction Phase 4 * 2023 $6.2 $6.3 City of Daly City 2022-23 Street Resurfacing Project * 2023 $2.9 $2.8 City of South San Francisco 2022 East Project * 2023 $6.8 $6.5 City of South San Francisco 2022 West Project * 2022 $10.5 $9.5 City of Pacifica 2022/23 Pavement Resurfacing Project * 2022 $1.2 1.2 City of Pacifica North Pacifica Pedestrian Improvement Project * 2021 $0.37 $0.31 City of Davis 2021 Transportation Infrastructure Rehabilitation Program 2021 $10.9 $10.4 City of Richmond Yellow Brick Road Complete Street 2021 $7.2 $6.8 City of San Pablo Rumrill Boulevard Complete Streets Project 2021 $14.6 $15.0 City of Belmont Street Reconstruction Project 2021 $2.1 $2.1 City of Richmond Castro Ranch Road Rehabilitation Project * 2021 $3.4 $3.1 Presidio Trust Pavement Rehabilitation and Maintenance Project 2021 $4.8 $4.8 City of South San Francisco 2019/20 Surface Seal Project * 2020 $2.5 $2.2 City of South San Francisco 2020 Pavement Rehabilitation Project * 2020 $2.2 $2.2 City of South San Francisco OBAG 2 Street Rehabilitation Project * 2020 $1.2 $1.3 Town of Moraga 2020 Pavement Rehabilitation Project * 2020 $1.5 $1.4 Table 2 NCE’s Cost Estimating Accuracy
City of Daly City – 2025-26 Street Resurfacing
15 City of South San Francisco (2016 – Present)
STREET SURFACE SEAL AND REHABILITATION PROJECTS AND MULTI-YEAR WORK PLANS NCE has completed pavement resurfacing, rehabilitation, and reconstruction projects for the City since 2017, which comprised 47.7 centerline miles of streets for resurfacing and 8.0 centerline miles of streets for rehabilitation. Every two years, the City surveys the streets and enters the data into the StreetSaver® database. This database assists staff in determining the PCI for each street segment and the street network overall. NCE assists the City in updating historical maintenance and rehabilitation records and conducting field reviews to identify candidate streets for the City’s annual surface seal and rehabilitation/ resurfacing programs. Based on the City’s paving budgets and maintenance strategy, NCE has also utilized the StreetSaver® database and f ield reviews to develop a multi- year work plan for the City in 2018, 2020, and 2024. NCE completed the City’s 2022 West and East of Highway 101 Pavement Rehabilitation Project to perform pavement design and PS&E for a project of approximately $25 million. Most recently, we have completed the 2024 and 2025 Street Resurfacing and Concrete Improvements Projects that will be constructed in Fall 2025. Our engineer estimate accuracy and treatment selection have led the City to construct all the streets promised to the residents and even add streets during construction.
Key Staff: Ryan Shafer (Project Manager/Principal Engineer), Victor Lémus (Civil Design Lead), Mei- Hui Lee (Project Manager/Senior Engineer), Franz Haidinger (QA/QC Manager/Principal Engineer), James Signore (Lead Pavement Engineer), Joel Lémus (Staff Engineer)
City of Pacifica
FY 2020/21 TO FY 2026/27 PAVEMENT RESURFACING PROGRAM AND 5-YEAR WORK PLAN As part of its 5 -year work plan developed by NCE, the City allowed pavement rehabilitation and resurfacing to be designed in advance of construction and permitted earlier bidding to obtain competitive bids. It was the City’s desire to have resurfacing projects each year, grouping and aggregating by neighborhoods for efficiency of design, construction (less mobilization), and future maintenance, as well as to resurface more streets within a limited annual budget. A more cost -effective cape seal or multi- layer seal with base repair and leveling course was applied on residential and collector streets in poor to failed pavement conditions to help the City treat more streets as a stopgap measure. This was made possible by NCE staff making several field visits to verify existing street conditions, setting design criteria for pavement design with various City staff, coordinating between NCE and the City, remarking base repair locations before construction, and tailoring cost -effective treatments to each street. Separate PS&Es bid packages were prepared for better pricing: one for concrete improvements, such as curb ramps, curb and gutter repairs, valley gutter repairs, sidewalks, and the other for asphalt overlays, surface seal, base repairs, leveling courses, and striping and markings.
NCE recently completed construction documents for the City FY 2025/26 Resurfacing Project in January 2025 and was selected by the City to start the design of the City’s FY 2026/27 Resurfacing Project in Summer 2025.
Key Staff: Mei-Hui Lee (Project Manager), Victor Lémus (Co-Project Manager/Civil Design Lead), Ryan Shafer (Principal), Franz Haidinger (QA/QC Manager), James Signore (Lead Pavement Engineer), Joel Lémus (Staff Engineer)
Client
Angel Torres, PE Senior Civil
Engineer
p: (650) 515-8286
e: [email protected]
Client
Roland Yip, PE
Deputy Director of Public
Works
p: (650) 738-3771
e: [email protected]
City of Daly City – 2025-26 Street Resurfacing
16 City of San Mateo
CITYWIDE PHASE 4 AND 5 STREET REHABILITATION
NCE prepared construction documents and detailed pavement rehabilitation and reconstruction design for the City of San Mateo, Phase 4 and 5 of their Smooth Street Program, including 40 residential sections with poor to failed pavement condition.
Our expertise in problematic subgrades enables us to identify various streets that require major reconstruction of the base, which gave us time to appraise the City and coordinate relocation with existing utilities at least a year in advance of construction. NCE provided pavement investigation and design, and preparation of civil design PS&Es for construction in 2023, 2024, and 2025. Pavement design solutions included conventional HMA overlay, surface reconstruction, and cost - effective top-down FDR treatments with cement and lime to stabilize the base. NCE prepared a comprehensive presentation to discuss existing pavement conditions, structure thickness, subgrade materials, and utility depths with the City, and recommended pavement treatment options accordingly. NCE’s approach to pavement design, bid packaging, selection of treatments to maximize quantities, economies of scale, and early winter bidding has resulted in more than 40% cost savings from the City’s original paving budget. Before construction, we assisted th e City with a public outreach meeting to help explain to the residents the impacts and long -term benefits of FDR. NCE’s approach to pavement design, bid packaging, early coordination with utilities, selection of treatments to maximize quantities, economies of scale, and early winter bidding has resulted in more than 40% cost savings from the City’s original paving budget.
Key Staff: J. Ryan Shafer (Principal- in-Charge), Victor Lémus (Civil Design Lead), Franz Haidinger (QA/QC), Mei- Hui Lee (Project Manager), James Signore (Lead Pavement Engineer).
3. Project Team
NCE Project Manager
NCE brings a collaborative and innovative problem-solving mentality to address the technical challenges facing the City’s infrastructure-related, day-to-day issues. Our key personnel have worked together on dozens of projects, including the projects discussed in the Reference Projects section of this document. The single most important tool for successful project management is clear, consistent, and cooperative communication. Our proposed Project Manager, Victor Lémus, PE, will be the single point of contact for the City and will communicate regularly with the City regarding progress of the project (PS&E), any issues that may affect plan production, or update on field work schedules. Victor has civil and pavement design and project management experience, including engineering projects related to complete streets, street maintenance and resurfacing, infrastructure asset management, bike and pedestrian facility upgrades, parking lots, extensive ADA curb ramp design, drainage, and utilities. He is knowledgeable of the technical resources in the firm, familiar with transportation engineering, understands public sector clients, and has authority to champion resources within the firm. The years of experience working on similar projects has made Victor understand the bidding market and prepare the Engineer’s Estimate of Construction within 10% or less of the actual construction cost. He will work closely with the team and the City to bring the project to successful completion. Victor will be supported by J. Ryan Shafer, PE, GE, Principal of NCE’s Richmond office and Franz Haidinger, PE, as NCE’s Chief Engineer and Quality Assurance and Quality Control (QA/QC) Manager.
Client
Stephanie Piñon, PE
Senior Engineer
p: (650) 522-7315
e:
[email protected]
City of Daly City – 2025-26 Street Resurfacing
17 NCE Team Structure
The NCE team has demonstrated experience
designing transportation projects, specifically
infrastructure pavement rehabilitation,
resurfacing, and maintenance and complete
street projects. The NCE team is capable of
seamlessly conducting the City’s scope of work
for this contract and are ready to begin work
upon notice to proceed. NCE is committed to
providing the staff identified within this section.
Our key staff will be a vailable through this
contract. In addition, all team members,
including subconsultants, will be managed as an
extension of NCE.
Subconsultants
We have very carefully and intentionally
identified our teaming partners to offer a
combination of trusted high -quality work
deliverables and experience. NCE will serve as
the prime consultant, and we have assembled an exceptionally qualified, proven team of specialized firms and individuals with whom we have worked successfully for many years:
Mountain Pacific Surveys (MPS) is a trusted partner of NCE and will complete topographic surveys where required by the scope. MPS is a professional survey services firm providing boundary surveying and mapping, design surveys, right -of-way engineering, construction surveys, environmental surveys, monitor surveys, and photogrammetric engineering services to the public and private sector. In addition, MPS has experience working on various city street rehabilitation projects and has been involved with numerous projects for street rehabilitation as our surveyor for over 16 years.
Contact: Charles Weakley, PLS, Principal p: (707) 425-6234 | e: [email protected]
Psomas will provide subsurface utility detection services on all street sections given the potential for streets in potential conflict with utilities. Psomas is a firm with noted expertise in subsurface utility engineering and locating to complete locate utilities with non -invasive geophysical techniques such as GPR. Psomas will also provide utility potholing in the event there are key locations where critical utility facilities require greater accuracy or verification. Psomas is a trusted teaming partner, having worked on many street resurfacing and reconstruction projects with NCE over the past 10 years.
Contact: Shawn Clark, Team Leader/Senior Project Manager p: (949) 355-4458 | e: [email protected]
BSK Associates (BSK) will provide geotechnical laboratory testing services on subgrade soil materials. BSK is a 100 percent employee -owned California S corporation that provides consulting engineering, construction observation, materials testing, special inspection, and analytical laboratory services.
Contact: Michael Kibbey, Construction Services Group Manager p: (925) 315-3151 | e: [email protected] Organizational Chart: Proposed Project Manager and Key Personnel
City of Daly City – 2025-26 Street Resurfacing
18 4. Cost Proposal
NCE is including two (2) detailed fee estimates for both full topographic survey and utility location as requested by the Cit y’s RFP and a value engineering option to complete resurfacing plans with aerial base maps and field measurements, limited to pographic survey only at curb ramp locations, and no utility location which we judge not to be needed for mill and overlay type treatments.
City of Daly City – 2025-26 Street Resurfacing
19 5. Preliminary Sheet List and List of Technical Specifications.
NCE proposes the following sheet list for the 2025-26 Street Resurfacing Project:
1. Cover Sheet
2. Notes, Legend, and Abbreviations
3. Core Summary Table
4. Civil Improvement Layouts (Plan Only)
5. Striping Improvement Layouts
6. Civil and Striping Details
7. Curb Ramp Details
If the City elects to do the topographic surveying option for all street sections within this project the following would apply:
1. The civil improvement layouts would have plan and profile.
2. The striping improvements for San Diego Ave will be included in the civil improvement layouts.
The scope of work anticipated for the 202 5-26 Street Resurfacing Project may include similar technical specifications to the 2 022-23 resurfacing project such as; mobilization, clearing and grubbing, traffic control, remove existing thermoplastic striping a nd markers, adjust existing utility covers and frame to finish grade, minor concrete improvements (curb and gutter, curb ramps, detectable warning surface retrofit), full-depth base repairs, cold planing (milling), CIR, crack sealing, remove surfacing and base, subgrade preparation, hot mix asphalt overlay, thermoplastic striping and pavement markings, and pavement markers.
City of Daly City – 2025-26 Street Resurfacing
A
Appendix A
Resumes
City of Daly City – 2025-26 Street Resurfacing
A-1
Victor Lémus, PE
Project Manager, Civil Engineering Lead
Victor is well-experienced serving as Project Manager and Civil Design Lead on large, multi-discipline street rehabilitation and resurfacing projects, particularly on projects requiring complete street elements and complicated ADA improvements at NCE. He is notably recognized for his ADA design expertise with curb ramp and bulbouts as part of significant roadway rehabilitation projects on streets throughout Northern California that often include difficult grades, utility issues, tight ROW constraints, and in some cases require consideration of design exceptions. Victor is also proficient at street layout plan and profile design, striping plans, and civil design details for street improvement projects. He has extensive field data experience and has led teams of engineers on field data collection on roadway for curb and gutters, sidewalk, digouts or base repairs, ADA curb ramps, crosswalks, striping, and drainage improvements.
Representative Projects
2017-2022 Street Surface Seal and Pavement Rehabilitation City of South San Francisco, CA
Civil Design Lead. NCE has completed pavement resurfacing, rehabilitation, and reconstruction projects for the City since 2017, which comprised 47.7 centerline miles of streets for resurfacing and 16.0 centerline miles of streets for rehabilitation. Every two years, the City surveys the streets and enters the data into the StreetSaver® database. This database assists staff in determining the P CI for each street segment and the street network overall. NCE assists the City in updating historical maintenance a nd rehabilitation records and conducting field reviews to identify candidate streets for the City’s annual surface seal and rehabilitation programs. Based on the City’s paving budgets and maintenance strategy, NCE has utilized the StreetSaver® database and field reviews to develop a multi-year work plan for the City in 2018, 2020, and 2022.
FY 20/21 and FY 21/22 Pavement Resurfacing Program
City of Pacifica, CA
Project Engineer. Victor coordinated and led field data collection to produce bid documents for hundreds of resurfacings and rehabilitation street sections. He designed and reviewed the PS&E elements such as curb ramps, concrete repairs, pavement treatments, and striping improvements. NCE has developed 5-year work plan for the City with surface seal and rehabilitation projects based on the City’s SB1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria.
Cost-effective cape seals with leveling courses were designed on residential streets with a lower P CI to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, u tility coordination, curb ramp design, drainage improvements, pavement design recommendations, PS&E, and bidding and construction support services. 2019-23 Annual Overlay/Rehabilitation and Street Improvements City of San Leandro CA
Co-Project Manager/Civil Design Lead. NCE has assisted the City since 2019 with its annual street maintenance and rehabilitation projects, often including pedestrian and bicycle facility improvements. The City’s 2019-21 program included 19 arterial, collector, and residential streets (4.0 cen terline miles) where NCE designed each street's pavement
Education
BS, Civil and Environmental
Engineering, University of
California, Davis, 2014
Registrations/Certifications
Professional Engineer – Civil,
CA #89769
Joined NCE
2014
Years of Experience
11 years
City of Daly City – 2025-26 Street Resurfacing
A-2
resurfacing, overlay, and reconstruction. Bicycle and pedestrian improvements include reducing crosswalk slopes with roadway regrading, curb extensions, and bulbouts, rectangular rapid flashing beacons, Class III and Class IV bike facilities, transit stop improvements, mid -block crossings, Americans with Disabilities Act curb ramps, drainage improvements, road diet, and complete streets designs. NCE utilized topographic surveys, utility locating with GPR, and utility mapping and as-builts to assess existing conditions to anticipate conflicts during the design of improvements that require deeper excavations, such as pavement reconstruction, curb extensions, and traffic signal poles and equipment. NCE is currently assisting the City with the design of a two-way cycle track on a collector street, which will be the City's first cycle track.
Citywide Phase 4 and 5 Street Rehabilitation
City of San Mateo, CA
Civil Design Lead. Victor is the technical design lead and management of staff to complete the phase 4 and phase 5 citywide reconstruction project. Heavy utility coordination to allow construction of deep pavement sections and meetings with City and internal staff to deal with problematic subgrade under the streets to be improved. NCE is currently preparing construction documents and pavement rehabilitation and reconstruction design for the City’s Phases 4 and 5 of their Smooth Street Program, including 40 residential sections with poor to failed pavement conditions. NCE provided extensive pavement investigation and design, and preparation of civil design PS&E for construction in the summer of 2023 and 2024. Pavement design alternatives included conventional hot mix asphalt overlay, surface reconstruction paving, and FDR to correct poor subgrade. NCE prepared a comprehensive presentation to discuss existing pavement conditions, structure thickness, subgrade material properties, and utility depth investigation with the City and recommended pavement treatment options. NCE is also coordinating street light relocation work with an electrical sub at the locations where FDR is being proposed and these shallow conduits exist. 2022-2023 Street Resurfacing Project
City of Daly City, CA
Project Manager. NCE helped Daly City pave a list of mainly residential streets totaling 2.4 centerline miles that were promised to the residents on a previous two -year program. Our pavement expertise and knowledge of innovative technologies helped us fulfill the City’s list even against the rise in construction prices especially for oil- based products like asphalt, sealant, and surface seals. The collaboration between our pavement and civil engineering groups was key to the success of this project when we analyzed the exis ting street cross slopes, longitudinal slopes, and geometric constraints. Other main project elements included fixing localized drainage issues, designing complex pedestrian curb ramps at steep roads, replacing curb inlet boxes to fit compliant curb ramps, reviewing underground utility data to avoid conflict with the proposed pavement treatments, adjusting utility covers and boxes to finish grade, and replacing existing thermoplastic striping and markings. It is important to highlight the curb ramp process we understand is iterative regarding the type of ramp, the centerline location, and considering all existing adjacent obstructions to provide the best possible design. Victor managed the production of the PS&E bid documents, client meetings and correspondence, pavement design feasibility, utility coordination, coordination with the surveyor and utility locator, invoicing, submittal, Request for information review, and general support during construction.
City of Daly City – 2025-26 Street Resurfacing
A-3
J. Ryan Shafer, PE, GE
Principal-in-Charge
Ryan is an experienced Principal and Project Manager that is highly skilled in managing interdisciplinary teams of engineers, scientists, and planners for complex projects requiring civil engineering, geotechnical engineering, pavement engineering, structu ral engineering, transportation and traffic engineering, hydrology and hydraulics, coastal engineering, regulatory permits, technical studies and resource assessments, and environmental documents. In addition, he has managed and provided civil and geotechnical engineering on a wide range of public and private projects, including vertical development, municipal roads, trails, drainage infrastructure, landfills, public transit, recreation areas and parks, industrial facilities including refineries, and waterf ront structures giving him an understanding of how to work with diverse project types. His clients provide feedback that NCE is an effective partner and steward, understanding what is important to each community.
Representative Projects
2017-2022 Street Surface Seal and Pavement Rehabilitation City of South San Francisco, CA
Project Manager/Principal Engineer. NCE has completed pavement resurfacing, rehabilitation, and reconstruction projects for the City since 2017, which comprised 47.7 centerline miles of streets for resurfacing and 16.0 centerline miles of streets for rehabilitation. Every two years, the City surveys the streets and enters the data into the StreetSaver® database. This database assists staff in determining the PCI for each street segment and the street network overall. NCE assists the City in updating historical maintenance and rehabilitation records and conducting field reviews to identify candidate streets for the City’s annual surface seal and rehabilitation programs. Based on the City’s paving budgets and maintenance strategy, NCE has utilized the StreetSa ver® database and field reviews to develop a multi-year work plan for the City in 2018, 2020, and 2022.
FY 2025/26 Pavement Resurfacing and Concrete Improvement Projects City of Pacifica, CA
Principal. NCE has developed a 5 -Year work plan for the City with surface seal and rehabilitation projects based on the City’s Senate Bill1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were design ed on residential streets with a lower P CI to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage im provements, pavement design recommendations, plans, specifications, estimates, and bidding and construction support services. The City has requested NCE to complete the FY 2024/25 Pavement Resurfacing Project with a total construction cost of $1.7 million.
The resurfacing includes street sections, limits, and other pertinent street attributes.
Education
MS, Geotechnical Engineering,
University of California, Berkeley,
1998
BS, Geological Engineering,
Colorado School of Mines, 1996
Registrations/Certifications
Professional Engineer – Civil,
CA #62349
Professional Engineer –
Geotechnical, CA #2713
Affiliations
American Society of Civil
Engineers (ASCE)
American Public Works
Association (APWA)
Joined NCE
2005
Years of Experience
27 years
City of Daly City – 2025-26 Street Resurfacing
A-4
2017 – 2023 Annual Street Overlay/Rehabilitation
City of San Leandro, CA
Project Manager and Principal. Ryan was responsible for advising the project team, advocating for staff resources, and providing guidance on technical issues, project management, schedule, and budget. NCE assisted the City with its annual street rehabilitation project on 17 arterial, co llector and residential streets, allowing the City to improve local streets in need of pavement repair and address pedestrian and bicycle facility improvements. NCE oversaw the development of pavement design and PS&E for conv entional and RHMA overlays, full-depth asphalt reconstruction, FDR, and the City’s first CIR project. Complete street elements included new C lass II and IV bike lanes, pedestrian crossing enhancements, storm drain improvements, street landscaping, traffic signal modifications and pedestrian crossing signals, and design of over 100 curb ramps, including those on traffic calming bulbouts. NCE’s p avement design solutions offered cost savings and environmental benefits using rubberized paving products and in-place recycling technologies.
Citywide Phase 4 & 5 Street Rehabilitation
City of San Mateo, CA
Principal-in-Charge. Ryan is responsible for interaction and communications with the client and project team, project scoping and delivery, allocation of staff resources, and client sponsor. Heavy utility coordination to allow construction of deep pavement sections and meetings with City and internal staff to deal with problematic subgrade under the streets to be improved. NCE is currently preparing construction documents and pavement rehabili tation and reconstruction design for the City’s Phases 4 and 5 of their Smooth Street Program, including 40 residential sections with poor to failed pavement conditions. NCE provided extensive pavement investigation and design, and preparation of civil design PS&E for construction in the summer of 2023 and 2024. Pavement design alternatives included conventional hot mix asphalt overlay, surface reconstruction paving, and FDR to correct poor subgrade. NCE prepared a comprehensive presentation to discuss existing pavement conditions, structure thickness, subgrade material properties, and utility depth investigation with the City and recommended pavement treatment options. NCE is also coordinating street light relocation work with an electrical sub at the locations where FDR is being proposed and these shallow conduits exist. 2022-2023 Street Resurfacing Project
City of Daly City, CA
Principal-in-Charge. NCE helped Daly City pave a list of mainly residential streets totaling 2.4 centerline miles that were promised to the residents on a previous two -year program. Our pavement expertise and knowledge of innovative technologies helped us fulfill the City’s list even against the rise in construction prices especially for oil- based products like asphalt, sealant, and surface seals. The collaboration between our pavement and civil engineering groups was key to the success of this project when we analyzed the existing street cross slopes, longitudinal slopes, and geometric constraints. Other main project elements included fixing localized drainage issues, designing complex pedestrian curb ramps at steep roads, replacing curb inlet boxes to fit compliant curb ramps, reviewing underground utility data to avoid conflict with the proposed pavement treatments, adjusting utility covers and boxes to finish grade, and replacing existing thermoplastic striping and markings. It is important to highlight t he curb ramp process we understand is iterative regarding the type of ramp, the centerline location, and considering all existing adjacent obstructions to provide the best possible design. Victor managed the production of the PS&E bid documents, client meetings and correspondence, pavement design feasibility, utility coordination, coordination with the surveyor and utility locator, invoicing, submittal, Request for information review, and general support during construction.
City of Daly City – 2025-26 Street Resurfacing
A-5
Franz Haidinger, PE
QA/QC Manager
Franz is a Principal and Chief Engineer at NCE responsible for overseeing, managing, and developing designs and PS&Es for roadway improvement projects in addition to implementing sustainable technologies. He specializes in pavement and roadway design, pave ment rehabilitation projects, complete streets, sustainable pavement technologies, and low impact development features. Franz also provides QA/QC, develops engineering standards for NCE and oversees the firm’s quality assurance program, critically reviews for constructability, and focuses on making construction documents practical and clear for bidding. His clients value his ability to understand their needs, evaluate alternatives and determine the most appropriate solutions.
Representative Projects
2017-2022 Street Surface Seal and Pavement Rehabilitation City of South San Francisco, CA
QA/QC Manager/Principal Engineer. NCE has completed pavement resurfacing, rehabilitation, and reconstruction projects for the City since 2017, which comprised
47.7 centerline miles of streets for resurfacing and 16.0 centerline miles of streets for rehabilitation. Every two years, the City surveys the streets and enters the data into the StreetSaver® database. This database assists staff in determining the PCI for each street segment and the street network overall. NCE assists the City in updating historical maintenance and rehabilitation records and conducting field reviews to identify candidate streets for the City’s annual surface seal and rehabilitation programs. Based on the City’s paving budgets and maintenance strategy, NCE has utilized the StreetSave r® database and field reviews to develop a multi- year work plan for the City in 2018, 2020, and 2022.
FY 2020/21 to FY 2024/25 Pavement Resurfacing Program and 5-Year Work Plan City of Pacifica
QA/QC Manager. NCE has developed a 5 -Year Work Plan for the City with surface seal and rehabilitation projects based on City’s paving funding in 2020, and recently updated Work Plan for next 5 years in 2024. Field reviews were performed to verify pavement condition and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria.
Cost-effective rubber cape seal with leveling courses or multi-layer surface seal were designed on residential streets with lower PCI to prevent water from damaging pavement and help resisting reflective cracking. In 2020 to 2024, more than half of City’s street network was paved and network PCI has significantly improved from 39 to 50. Another one -third of street network will be treated in 2025 to 2029.
2019-2021 Annual Street Overlay/Rehabilitation
City of San Leandro, CA
QA/QC Manager. Franz worked closely with the project manager so that work was consistent with NCE’s quality assurance management program. NCE assisted the City with its annual street rehabilitation project on 17 arterial, collector and residential streets, allowing the City to improve local streets in need of pavement repair and address pedestrian and bicycle facility improvements. NCE oversaw the development of pavement design and PS&E for conventional and RHMA overlays, full-depth asphalt reconstruction, FDR, and the City’s first CIR project. Complete street elements included new Class II and IV bike lanes, pedestrian crossing enhancements, storm drain improvements, street
Education
Diplom-Ingenieur (Equivalent
of MS degree), Civil
Engineering, University of
Natural Resources and Life
Sciences, Vienna, Austria,
1997
Registrations/Certifications
Professional Engineer – Civil,
CA, #64725
Affiliations
American Society of Civil
Engineers
American Public Works
Association
Joined NCE
2004
Years of Experience
27 years
City of Daly City – 2025-26 Street Resurfacing
A-6
landscaping, traffic signal modifications and pedestrian crossing signals, and design of over 100 curb ramps, including those on traffic calming bulbouts. NCE’s pavement design solutions offered cost savings and environmental benefits using rubberized paving products and in-place recycling technologies.
Citywide Phase 4 and 5 Street Rehabilitation
City of San Mateo, CA
QA/QC Manager. Franz worked closely with the project manager so that work was consistent with NCE’s quality assurance management program. Heavy utility coordination to allow construction of deep pavement sections and meetings with City and internal staff to deal with problematic subgrade under the streets to be improved. NCE is currently preparing construction documents and pavement rehabili tation and reconstruction design for the City’s Phases 4 and 5 of their Smooth Street Program, including 40 residential sections with poor to failed pavement conditions. NCE provided extensive pavement investigation and design, and preparation of civil design PS&E for construction in the summer of 2023 and 2024. Pavement design alternatives included conventional hot mix asphalt overlay, surface reconstruction paving, and FDR to correct poor subgrade. NCE prepared a comprehensive presentation to discuss existing pavement conditions, structure thickness, subgrade material properties, and utility depth investigation with the City and recommended pavement treatment options. NCE is also coordinating street light relocation work with an electrical sub at the locations where FDR is being proposed and these shallow conduits exist. 2022-2023 Street Resurfacing Project
City of Daly City, CA
QA/QC Manager. Franz worked closely with the project manager so that work was consistent with NCE’s quality assurance management program. NCE helped Daly City pave a list of mainly residential streets totaling 2.4 centerline miles that were promised to the residents on a previous two -year program. Our pavement expertise and knowledge of innovative technologies helped us fulfill the City’s list even against the rise in construction prices especially for oil-based products like asphalt, sealant, and surface s eals. The collaboration between our pavement and civil engineering groups was key to the success of this project when we analyzed the existing street cross slopes, longitudinal slopes, and geometric constraints. Other main project elements included fixing localized drainage issues, designing complex pedestrian curb ramps at steep roads, replacing curb inlet boxes to fit compliant curb ramps, reviewing underground utility data to avoid conflict with the proposed pavement treatments, adjusting utility covers and boxes to finish grade, and replacing existing thermoplastic striping and markings. It is important to highlight the curb ramp process we understand is iterative regarding the type of ramp, the centerline location, and considering all existing adjacent obstructions to provide the best possible design. Victor managed the production of the PS&E bid documents, client meetings and correspondence, pavement design feasibility, utility coordination, coordination with the surveyor and utility locator, invoicing, submittal, Request for information review, and general support during construction.
City of Daly City – 2025-26 Street Resurfacing
A-7
Mei-Hui Lee, PhD, PE
Pavement Management Program Specialist
Mei-Hui has a PhD in civil and pavement engineering and over 12 years of extensive experience in pavement design, evaluation and maintenance projects. She currently serves as Project Manager and Associate Engineer for complex pavement and civil design and pavement/asset management projects at NCE. Her experience includes numerous turnkey implementations and updates of pavement management systems for counties, cities, and airports throughout California. Her local pavement management clients include the Citie s of Fairfield, Folsom, Martinez, Pacifica, San Bruno, and South San Francisco. She is certified by the M TC inspector certification testing program and has expertise in performing condition surveys. She is extremely well versed with StreetSaver® and has conducted training workshops for many local cities and counties.
Representative Projects
2017-2022 Street Surface Seal and Pavement Rehabilitation City of South San Francisco, CA
Project Manager. NCE has completed pavement resurfacing, rehabilitation, and reconstruction projects for the City since 2017, which comprised 47.7 centerline miles of streets for resurfacing and 16.0 centerline miles of streets for rehabilitation. Every two years, the City surveys the streets and enters the data into the StreetSaver® database. This database assists staff in determining the P CI for each street segment and the street network overall. NCE assists the City in updating historical maintenance and rehabilitation records and conducting field reviews to identify candidate streets for the City’s annual surface seal and rehabilitation programs. Based on the City’s paving budgets and maintenance strategy, NCE has utilized the StreetSaver® database and field reviews to d evelop a multi-year work plan for the City in 2018, 2020, and 2022.
FY 2025/26 Pavement Resurfacing and Concrete Improvement Projects City of Pacifica, CA
Project Manager. NCE has recently updated the FY 2025/26 to FY 2029/30 Work Plan with an average of $2.2 million annual paving budget. The updated 5 -year Work Plan was reviewed and approved by the City Council in early July 2024. The City would now like to complete the FY 2025/26 Pavement Resurfacing Project with a total construction cost of approximately $1.8 million, not including design, construction management or construction contingency. The resurfacing street list includes street sections, limits, and other pertinent street attributes. The City would like to begin the design and complete construction documents for bidding in early 2025 and begin construction in summer 2025. NCE has collected pavement structure information over the past five years and h ad average existing material thicknesses in various neighborhoods throughout the City. Since all selected streets in FY 2025/26 projects are surface seal candidates without rehabilitation or reconstruction, pavement core samples will not be performed for t his project.
Education
PhD, Civil Engineering, National
Taiwan University, Taiwan,
2009
MS, Civil Engineering, Columbia
University, New York, 2012
BS, Civil Engineering, National
Taiwan University, Taiwan,
2002
Registrations/Certifications
Professional Engineer – Civil,
CA #87635
MTC StreetSaver® Rater
Certification Program
Affiliations
American Society of Civil
Engineers (ASCE)
American Concrete Pavement
Association (ACPA)
Joined NCE
2014
Years of Experience
13 years
City of Daly City – 2025-26 Street Resurfacing
A-8
Citywide Phase 4 and 5 Street Rehabilitation
City of San Mateo, CA
Project Manager. Heavy utility coordination to allow construction of deep pavement sections and meetings with City and internal staff to deal with problematic subgrade under the streets to be improved. NCE is currently preparing construction documents and pavement rehabilitation and reconstruction design for the City’s Phases 4 and 5 of their Smooth Street Program, including 40 residential sections with poor to failed pavement conditions. NCE provided extensive pavement investigation and design, and prepara tion of civil design PS&E for construction in the summer of 2023 and 2024.
Pavement design alternatives included conventional hot mix asphalt overlay, surface reconstruction paving, and FDR to correct poor subgrade. NCE prepared a comprehensive presentation to discuss existing pavement conditions, structure thickness, subgrade material properties, and utility depth investigation with the City and recommended pavement treatment options. NCE is also coordinating street light relocation work with an electrical sub at the locations where FDR is being proposed and these shallow conduits exist.
2022-2023 Street Resurfacing Project
City of Daly City, CA
Pavement Management Lead. NCE helped Daly City pave a list of mainly residential streets totaling 2.4 centerline miles that were promised to the residents on a previous two -year program. Our pavement expertise and knowledge of innovative technologies helped us fulfill the City’s list even against the rise in construction prices especially for oil-based products like asphalt, sealant, and surface seals. The collaboration between our pavement and civil engineering groups was key to the success of this project when we analyzed the existing street cro ss slopes, longitudinal slopes, and geometric constraints. Other main project elements included fixing localized drainage issues, designing complex pedestrian curb ramps at steep roads, replacing curb inlet boxes to fit compliant curb ramps, reviewing unde rground utility data to avoid conflict with the proposed pavement treatments, adjusting utility covers and boxes to finish grade, and replacing existing thermoplastic striping and markings. It is important to highlight the curb ramp process we understand i s iterative regarding the type of ramp, the centerline location, and considering all existing adjacent obstructions to provide the best possible design. Victor managed the production of the PS&E bid documents, client meetings and correspondence, pavement design feasibility, utility coordination, coordination with the surveyor and utility locator, invoicing, submittal, Request for information review, and general support during construction.
City of Daly City – 2025-26 Street Resurfacing
A-9
James Signore, PhD, PE
Lead Pavement Engineer
James is a Principal Pavement Engineer with 2 7+ years of experience in the pavement field. He specializes in pavement design and evaluation, rehabilitation and maintenance, materials assessment, and training. He has experience in designing pavements for many local agencies, Caltrans and for heavy vehicle loading applications at airfields and ports. He has spent years researching various types of pavement materials, having directed a state -of-the-art AASHTO Materials Reference Laboratory certified and Superp ave mix design equipped research laboratory and is well versed in state and local pavement practices and specifications. James has taught NHI’s and ASCE’s “Techniques for Pavement Rehabilitation” seminars to practicing engineers and graduate courses in pavement engineering at San Jose State University. He is also a member of the Transportation Research Board and serves on several pavement related committees.
Representative Projects
2017-2022 Street Surface Seal and Rehabilitation Projects and Multi -Year Work Plans
City of South San Francisco, CA
Lead Pavement Engineer. NCE has provided the City with a full range of pavement management services including the development of a 5 -year Paving Work Plan, updating the City’s maintenance and rehabilitation decision tree, evaluating alternative pavement treatment technologies, and development of construction documents for bidding. To date, we have developed pavement design and civil design for rehabilitation and preventive maintenance of 48 miles (more than 200 street sections) of City streets with a construction cost of over $14 million. Starting in 2017 to present for the City’s Pavement Management Program NCE has provided pavement and civil design services for preventive maintenance on City streets with scrub, slurry, and cape seal and rehabilitation of C ity streets with mill and overlays as well as surface reconstruction. NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, sidewalk replacement, pavement design recommendations, PS&E, and bidding and construction support services. 2018-2023 Annual Overlay/Rehabilitation Pavement Design and PS&E City of San Leandro, CA
Flexible Pavement Design. The City selected NCE to prepare construction documents and pavement rehabilitation and reconstruction design for 23 arterial, collector, and residential streets (5 miles). NCE’s scope of work included pavement investigation and design and preparation of civil design PS&E for construction. Pavement design solutions included conventional and hot mix asphalt overlays, FDR, FDR instead of more expensive conventional reconstruction, and a pilot project for cold central plant recycling on an arterial street based on recommendations provided by NCE. Visible drainage issues were addressed, such as localized ponding in the gutter pan, the design of over 100 A DA ramps, curb and gutter repairs, and improvements to striping and pavement markings with the addition of C lass II and Class IV bike lanes. NCE submitted and managed three encroachment permit applications with the California Department of Transportation as the project encroached on three state routes. NCE’s engineer’s estimate matched t hat of the winning contractor bid, indicating that NCE was able to anticipate the value of the scope of work and contractor climate.
Education
PhD, Civil Engineering, Univ. of
Illinois, Urbana-Champaign,
1998
MS, Civil Engineering, Univ. of
Illinois, Urbana-Champaign,
1994
Registrations and
Certifications
Professional Engineer – Civil,
CA #62647
Affiliations
TRB Committee AFD70,
Pavement Rehabilitation
TRB Committee AFD70-1,
Pavement Interlayer Systems
FAA Pavement Technical
Working Group
American Society of Civil
Engineers (ASCE)
Joined NCE
2014
Years of Experience
27 years
City of Daly City – 2025-26 Street Resurfacing
A-10
Citywide Phase 4 and 5 Street Rehabilitation
City of San Mateo, CA
Lead Pavement Engineer. Heavy utility coordination to allow construction of deep pavement sections and meetings with City and internal staff to deal with problematic subgrade under the streets to be improved. NCE is currently preparing construction documents and pavement rehabilitation and reconstruction design for the City’s Phases 4 and 5 of their Smooth Street Program, including 40 residential sections with poor to failed pavement conditions. NCE provided extensive pavement investigation and design, and preparation of civil design PS&E for construction in the summer of 2023 and 2024. Pavement design alternatives included conventional hot mix asphalt overlay, surface reconstruction paving, and FDR to correct poor subgrade. NCE prepared a comprehensive presentation to discuss existing pavement conditions, structure thickness, subgrade material properties, and utility depth investigation with the City and recommended pavement treatment options. NCE is also coordinating street light relocation work with an electrical sub at the locations where FDR is being proposed and these shallow conduits exist.
Citywide Phase 4 and 5 Street Rehabilitation
City of San Mateo, CA
Lead Pavement Engineer. Heavy utility coordination to allow construction of deep pavement sections and meetings with City and internal staff to deal with problematic subgrade under the streets to be improved. NCE is currently preparing construction documents and pavement rehabili tation and reconstruction design for the City’s Phases 4 and 5 of their Smooth Street Program, including 40 residential sections with poor to failed pavement conditions. NCE provided extensive pavement investigation and design, and preparation of civil design PS&E for construction in the summer of 2023 and 2024. Pavement design alternatives included conventional hot mix asphalt overlay, surface reconstruction paving, and FDR to correct poor subgrade. NCE prepared a comprehensive presentation to discuss existing pavement conditions, structure thickness, subgrade material properties, and utility depth investigation with the City and recommended pavement treatment options. NCE is also coordinating street light relocation work with an ele ctrical sub at the locations where FDR is being proposed and these shallow conduits exist. 2022-2023 Street Resurfacing Project
City of Daly City, CA
Lead Pavement Engineer. NCE helped Daly City pave a list of mainly residential streets totaling 2.4 centerline miles that were promised to the residents on a previous two -year program. Our pavement expertise and knowledge of innovative technologies helped us fulfill the City’s list even against the rise in construction prices especially for oil- based products like asphalt, sealant, and surface seals. The collaboration between our pavement and civil engineering groups was key to the success of this project w hen we analyzed the existing street cross slopes, longitudinal slopes, and geometric constraints. Other main project elements included fixing localized drainage issues, designing complex pedestrian curb ramps at steep roads, replacing curb inlet boxes to fit compliant curb ramps, reviewing underground utility data to avoid conflict with the proposed pavement treatments, adjusting utility covers and boxes to finish grade, and replacing existing thermoplastic striping and markings. It is important to highligh t the curb ramp process we understand is iterative regarding the type of ramp, the centerline location, and considering all existing adjacent obstructions to provide the best possible design. Victor managed the production of the PS&E bid documents, client meetings and correspondence, pavement design feasibility, utility coordination, coordination with the surveyor and utility locator, invoicing, submittal, Request for information review, and general support during construction.
City of Daly City – 2025-26 Street Resurfacing
A-11
Sampat Kedarisetty, PhD, EIT
Pavement Engineer
Sampat Kedarisetty, PhD, EIT, has extensive education and laboratory experience in pavement design, rehabilitation, and management. His master’s dissertation was focused on analyzing the use of rubber in pavements through exhaustive laboratory testing for rutting, cracking, and moisture damage. His PhD has been focused on using real- world distress data from cities and counties in California using StreetSaver® and RoadMatrix to analyze treatment performance. Sampat has used Caltrans’ Pavement Design program, CalME, extensively and created a full factorial design for various climate, traffic, and pavement conditions. He has also worked on creating strategies for pavement management using life cycle cost analysis.
Representative Projects
2024 Street Resurfacing Project
City of South San Francisco, CA
Pavement Project Engineer. Sampat worked to identify locations of localized repair needing intervention, marked areas of pavement failure, and recommended pavement treatments for various streets. NCE has been working with the City on its pavement management program since 2016, as part of this work we helped develop the City’s 5-Year Paving Plan. NCE is conducting field reviews to finalize the street list for surface seal based on existing pavement conditions and the City’s budget, NCE’s services also include civil and pavement design and bidding and construction support services. Pavement Project Engineer. NCE is assisting the Metropolitan Transportation Commission with its Pavement Technical Assistance Program Round 24 and later rounds to maintain existing pavement management system databases while providing each of the 109 jurisdiction’s decision-makers with information that allows them to better manage and maintain their local pavement assets and to advocate for increased funds for pavement maintenance if funding gaps exist. The scope includes 1) performing condition surveys on sample sections of approximately 1,144 centerline miles of roads, updating the City’s database with the collected data and calculating the P CI; conducting quality assurance/quality control; 2) updating the maintenance and rehabilitation decision trees, and analyze the data collected. NCE will make recommendations to each City based on the analysis; 3) prepare budget needs, scenarios, and other r eports; NCE will generate a summary repo rt of the budget analysis, pavement network condition, assumptions, methodology, and recommendations; 4) update Geographic Information System road segments on StreetSaver® Online. NCE will prepare maps for inclusion in the Final Report. A Budget Options Report and a Final Report will be the deliverables.
FY 2025/26 Pavement Resurfacing and Concrete Improvement Projects City of Pacifica, CA
Pavement Project Engineer. NCE has recently updated the FY 2025/26 to FY 2029/30 Work Plan with an average of $2.2 million annual paving budget. The updated 5-year Work Plan was reviewed and approved by the City Council in early July 2024. The City would now like to complete the FY 2025/26 Pavement Resurfacing Project with a total construction cost of approximately $1.8 million, not including design, construction management or construction contingency. The resurfacing street list includes street sections, limits, and other pertinent street attributes. The City would like to begin the design and complete construction documents for bidding in early 2025 and begin construction in Summer 2025. NCE
Education
PhD, University of California,
Davis, 2025
MTech, Transportation
Engineering,
Indian Institute of Technology,
Kharagpur, India, 2016
BTech, Civil Engineering, Bhilai
Institute of Technology, Durg,
India, 2014
Registrations and
Certifications
Engineer-in-Training, CA
179078
Metropolitan Transportation
Commission StreetSaver® Rater
Certification
Affiliations
American Society of Civil
Engineers
Joined NCE
2023
Years of Experience
8 years
City of Daly City – 2025-26 Street Resurfacing
A-12
has collected pavement structure information over the past five years and had average existing material thicknesses in various neighborhoods throughout the City. Since all selected streets in FY 2025/26 projects are surface seal candidates without rehabilitation or reconstruction, pavement core samples will not be performed for this project.
Citywide Surface Treatment Package 6-B
City of San Mateo, CA
Pavement Project Engineer. NCE is providing engineering services to support the City's annual Citywide Street Surface Treatment and Rehabilitation package 6 -B. There is a total of 6.2 centerline miles of streets to be improved at an estimated construction cost of $9.2 million. Most of the sections are in fair to poor condition with an average PCI between 40 and 50. Based on past City projects and lessons learned, our design team will develop shallower treatments to the extent feasible that are effective and offer superior pavement performance, and most importantly stay out of challenging and costly subgrade that can greatly inconvenience the public. NCE has developed its scope based on a preliminary field and documentation review of all subject street sectio ns in Packages 4A1, 4A2, 6B, and 7B noting pavement distresses, preliminary treatments, curb ramp conditions, and potential drainage issues, bike and pedestrian facility improvements, and other design features.
City of Daly City – 2025-26 Street Resurfacing
A-13
Joel Lémus, EIT
Staff Engineer
Joel L émus has experience with the preparation of design drawings for rehabilitation projects using Civil 3D. He has been involved in projects that required field data collection to improve curb and gutters, base repairs, curb ramps, existing utilities, and strip ing. Joel has experience creating cost estimates, preparing quantities, and designing curb ramps in Civil 3D. He is also proficient in Microsoft Office AutoCAD, Revit, and Trimble.
Representative Projects
2021 Pavement Management Program Pavement Rehabilitation (st2106) City of South San Francisco, CA
Staff Engineer I. NCE has been providing the City a various pavement management services including the development of a multi-year Paving Work Plan, updating the City’s maintenance and rehabilitation decision tree, evaluating alternative pavement treatment technologies, an d development of construction documents for bidding. From 2017 to 2021 pavement management programs, we have developed pavement design and civil design for surface seal and rehabilitation of 48 centerline miles (more than 200 sections) of City streets with a construction cost of over $14 million.
In addition, NCE has modified the City’s Street Saver database and updated historical maintenance and rehabilitation records to perform budget analyses and develop a multi-year work plan. Recently, the City’s 6-Year Work Plan was updated based on the City’s budget, and rehabilitation strategy and candidate streets are grouped by maintenance zone for efficiency of design, construction (less mobilization), future maintenance, and to be able to resurface more streets with a limited pavement resurfacing annual budget.
NCE has provided pavement and civil design services for preventive maintenance on City streets with scrub, slurry, and cape seals and rehabilitation of City streets with mill and overlays as well as surface reconstruction.
FY 22/23 Pavement Resurfacing Program
City of Pacifica, CA
Staff Engineer I. NCE has developed a 5-year work plan for the City with surface seal and rehabilitation projects based on the City’s Senate Bill 1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were designed on residential streets with lower P CI to prevent water from the damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainag e improvements, pavement design recommendations, PS&E, and bidding and construction support services.
Education
BS, Civil Engineering,
University of Pacific, Stockton,
2021
Registrations and
Certifications
Engineer-in-Training, CA
178422
Joined NCE
2022
Years of Experience
3 years
City of Daly City – 2025-26 Street Resurfacing
A-14
2019 Annual Street Overlay and Rehabilitation
City of San Leandro, CA
Staff Engineer I. In 2018, NCE was contracted by the City of San Leandro to prepare construction documents and pavement rehabilitation and reconstruction design for 23 arterial, collector, and residential streets (5 miles) for the 2019- 2020 contract. NCE’s scope of work included pavement investigation and design and preparation of civil design PS&E for construction. Pavement design solutions included conventional and RHMA overlays, FDR, FDR instead of more expensive conventional reconstruction, and a pilot project for cold central plant recycling on an arterial street based on recommendations provided by NCE. NCE was selected again to provide these services for the 2020/21 contract with an estimated construction value between $7.0 to $10.0 million.
Citywide Street Reconstruction Phase 4 and 5
City of San Mateo, CA
Staff Engineer I. NCE is performing professional engineering design services to develop construction contract documents including geotechnical investigation, topographic survey, constructability and risk evaluation, preparation of plans, specifications, estimates, obtaining permits, public outreach support, bidding support, and engineering services during construction. The City’s Smooth Streets Program is a multi- million annual pavement program funded by Measures A, S, and W. The goal of the Smooth Streets Program is to rehabilitate 22 miles of roads that were identified as failed or at risk in 2013. The City has completed construction of 13 miles as of June 2021. Smooth Streets Program Phase 2 will complete another 0.5 miles of construction by December 2021 and Smooth Streets Program Phase 3 will complete approximately
1.6 miles of construction by December 2022. The remaining Smooth Streets Program Phase 4 and Phase 5 include approximately 6.9 miles and construction must be complete by 2025. Construction of the remaining two phases is anticipated to occur over multiple years with at least two construction packages. The scope of work includes multiple street reconstruction methods including lime treatment subgrade stabilization, geotextile subgrade stabilization, FDR, and other methods to deliver a rehabilitated street with underlying unstable subgrades including the potential presence of Bay Mud. NCE is developing a risk -based approach to assist the City in selecting reconstruction methods for each of the remaining Smooth Streets Program segments.
2022-2023 Street Resurfacing Project
City of Daly City, CA
Staff Engineer. NCE helped Daly City pave a list of mainly residential streets totaling 2.4 centerline miles that were promised to the residents on a previous two -year program. Our pavement expertise and knowledge of innovative technologies helped us fulfill the City’s list even against the rise in construction prices especially for oil- based products like asphalt, sealant, and surface seals. The collaboration between our pavement and civil engineering groups was key to the success of this project when we a nalyzed the existing street cross slopes, longitudinal slopes, and geometric constraints. Other main project elements included fixing localized drainage issues, designing complex pedestrian curb ramps at steep roads, replacing curb inlet boxes to fit compliant curb ramps, reviewing underground utility data to avoid conflict with the proposed pavement treatments, adjusting utility covers and boxes to finish grade, and replacing existing thermoplastic striping and markings. It is important to highlight the cu rb ramp process we understand is iterative regarding the type of ramp, the centerline location, and considering all existing adjacent obstructions to provide the best possible design. Victor managed the production of the PS&E bid documents, client meetings and correspondence, pavement design feasibility, utility coordination, coordination with the surveyor and utility locator, invoicing, submittal, Request for information review, and general support during construction.
City of Daly City – 2025-26 Street Resurfacing
A-15
Samuel McGolpin, EIT
Staff Engineer
Samuel McGolpin joined NCE upon graduation, and since then, he has gained experience in preparing design drawings for pavement and curb ramp projects using Civil 3D. He also has experience with collecting field data to improve curb ramps, curb and gutters, base repairs, and existing utilities. His work includes designing roadways and roadway striping, improving curb ramps, creating cost estimates, preparing quantities, and analyzing project sites for existing utilities.
Representative Projects
FY 2025-26 Pavement Resurfacing and Concrete Improvement Project City of Pacifica, CA
Staff Engineer. NCE has developed a 5-Year work plan for the City with surface seal and rehabilitation projects based on the City’s Senate Bill1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan.
NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost -effective cape seals with leveling courses were d esigned on residential streets with a lower P CI to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, plans, specifications, estimates, and bidding and construction support services. The City has requested NCE to complete the FY 2024/25 Pavement Resurfacing Project with a total construction cost of $1.7 million. The resurfacing includes street sections, limits, and other pertinent street attributes.
Citywide Surface Treatment Package 6-B
City of San Mateo, CA
Staff Engineer. NCE is providing engineering design services, including civil and pavement engineering, to support the Citywide Street Rehabilitation Package 6-B project. The majority of the street sections included in this project are located in the Hayward Park, North C entral, and Shoreview areas as shown on the map to the left. The Project will resurface approximately 3.0 centerline miles of streets by employing conventional overlay methods or cost-effective recycling like FDR or CIR treatments with an e stimated construction cost of $4.9 million; recommended by the City’s pavement management report. Pavement conditions of selected streets are generally in poor to failed conditions with PCI average less than 50 points. The scope of services includes evaluating the condition of the pavement of the street segments, conduct surveys, perform geotechnical investigations, and recommend pavement rehabilitation solutions. NCE will also prepare the basis of design report, preliminary and final design plans, specifications and estimates for City to advertise the project.
2025 CDBG Concrete ADA Ramp Project
City of South San Francisco, CA
Staff Engineer. The City has approximately $800k of Community Development Block Grant (CDBG) funds for the construction contract of the 2025 CDBG Concrete ADA Ramp Project. The improvement locations will be within the block group area and the areas that overlap with the C ity’s upcoming resurfacing and rehabilitation projects. NCE is providing
Education
MS, Business Administration, San
Jose State University, 2024
BS, Civil Engineering, San Jose
State University, 2022
Registrations and
Certifications
Engineer-in-Training, CA
179018
Affiliations
American Society of Civil
Engineers
Joined NCE
2024
Years of Experience
2 years
City of Daly City – 2025-26 Street Resurfacing
A-16
pre-design for ramp selection, topographic survey for Cypress and Pine Park, civil design for bid documents, and bidding support and construction support services to the City for the successful completion of the 2025 CDBG Concrete ADA Ramp Project. This project will design up to 80 concrete curb ramps and minor concrete throughout the City as well as an accessible pedestrian path to Cypress Park. The curb ramp locations will be determined during the pre -design task with City’s input.
2025 Surface Seal Project
City of Millbrae, CA
Staff Engineer. NCE worked with the City on its 5 -year work plan development in early 2024. The 5 -year work plan was developed based on City’s budget, the desire to have a resurfacing project each year, grouping and aggregating by neighborhoods for efficiency of design, construction (less mobilization), future maintenance, and to be able to treat more streets with a limited pavement resurfacing annual budget. Cost-effective rubberized cape seal or multi-layer surface seal will be applied on streets in generally very poor to fair condition without severe subgrade failure and slurry seals will be applied to streets in generally fair to good condition in an effort to extend pavement life, address moderately cracked pavement, and improve ride quality. Mill and overlay or surface reconstruction will be utilized on streets with very poor to failed condition, high severity fatigue cracking and/or evidence of problematic subgrade. The City would now like to complete the 2025 Surface Seal Project with a total construction cost of approximately $0.9 million. The resurfacing street list includes the street sections, limits, and other pertinent street attributes. The project includes approximately 2.6 centerline miles of streets that will be surface sealed. The City would like to begin design and complete construction documents for bidding in 2025 and begin construction in 2025 construction season.
FY 2024/25 Surface Seal and Rehabilitation
City of Martinez, CA
Staff Engineer. NCE has had the privilege of working with the City of Martinez (City) on developing the 5-Year Work Plan (5-year Plan) for pavement resurfacing and rehabilitation work since early 2022 and recently completed the 5 -year Plan update for FY2024-25 to FY2028-29 and supported City with Franchise and Public Infrastructure Subcommittee meeting in January 2024. The 5-year Plan was submitted to Measure D Committee and City Council for review and the final street list for FY2024 -25 was approved in Feb ruary 2024 by City Council. For the FY 2024 -25 Surface Seal and Rehabilitation Project, the City with NCE’s help has programmed to surface seal 10.7 centerline miles of roadway (106 sections) and rehabilitate or reconstruct 3.6 centerline miles (40 section s) of streets in downtown area (Zone 3). The total budget is approximately $6.0 million for both projects (includes concrete work, striping, paving, sealing, and up -front soft costs).
The construction budget is approximately $5.0 million. Approximately 10 percent of City’s pavement network will be treated in this project. The scope of work for pavement and civil design services includes the necessary tasks to develop construction documents and support the City during bidding and construction phases.
Task Description
Project
Manager
Principal
Engineer &
QC/QA
Project
Management
Program
Specialist
Project
Engineer
Staff
Engineer
Field
Technician Clerical
NCE
Labor
Hours
Labor
Expenses
Coring
Costs
Traffic
Control
Costs
Laboratory
Testing Costs
Surveying
Costs
Utility
Location
Costs
Reimbursable
Expenses Total Cost
Rate $225 $350 $280 $200 $175 $130 $120
1. Project Management & Meetings
1A. Project Kick-off Meeting/Progress Meetings 24 4 8 30 2 68 13,890$ $ 200 $ 14,100 1B. Utility Coordination 31 2 16 2 24 4,465$ $ - $ 4,500 1C. Caltrans Encroachment Permit 41 16 2 23 4,290$ $ - $ 4,300 Sub-Totals 31 6 0 10 62 0 6 115 22,645 $ - $ - $ - $ - $ - $ 200$ 22,900$
2. Pavement Rehabilitation Design
2A. Pavement and C&G Condition Survey 42 12 12 2 32 6,340$ $ 400 $ 6,700 2B. Pavement Coring 21 20 16 2 41 7,120$ 12,000 $ 4,400 $ 2,500 $ $ 600 $ 26,600 2C. Pavement Design Recommendations 62 36 2 46 9,490$ $ 200 $ 9,700 Sub-Totals 12 5 0 68 12 16 6 119 22,950$ 12,000 $ 4,400 $ 2,500 $ - $ - $ 1,200$ 43,000 $
3. Plans, Specifications & Estimates (PS&E)
3A. Design Data Gathering 6 8 20 2 36 6,690$ $ 600 $ 7,300 3B. Utility Location (Optional Task, Excluded) 0 -$ $ - 3C. Topographic Survey 21 42 9 1,740$ 15,906 $ $ 100 $ 17,700 3D. 65% PS&E 30 16 2 160 3 211 41,110$ $ 1,000 $ 42,100 3E. 95% PS&E 20 10 2 110 3 145 28,010$ $ 200 $ 28,200 3F. 100% Draft PS&E 12 6 2 90 3 113 21,310$ $ 200 $ 21,500 3G. Issued for Bidding PS&E 42 48 2 56 10,240$ $ 100 $ 10,300 Sub-Totals 74 35 0 14 432 0 15 570 109,100$ - $ - $ - $ 15,906$ - $ 2,200$ 127,100$
4. Bidding and Construction Support Services
4A. Bid Phase and Bid Phase Support 62 20 2 30 5,790$ $ 200 $ 6,000 4B. Construction Support Services 16 3 20 8 2 49 10,290$ $ 500 $ 10,800 Sub-Totals 22 5 0 20 28 0 4 79 16,080$ - $ - $ - $ - $ - $ 700$ 16,800$
5. Additional Per Each Curb Ramp Survey and
Design (Optional Task) 5 5 875$ 525 $ $ 1,400 Total without Optional Task 5 139 51 0 112 534 16 31 883 170,775 $ 12,000 $ 4,400 $ 2,500 $ 15,906 $ - $ 4,300$ 209,800$ Fee Estimate with Limited Topographic Survey - Updated
City of Daly City
2025-2026 Street Resurfacing Project
September 24, 2025
NCE Labor Hours
City Council Meeting Agenda Report Item # _____
props
Meeting Date: October 13, 2025
Subject: Authorize Staff to Enter into a Services Agreement Contract with EKI Environment & Water to Provide Small Diameter Pipeline Replacement Design
Recommended Action
Authorize staff to enter into a services agreement contract with EKI Environment & Water to provide small diameter pipeline replacement design. The design will alleviate fire-flow deficiencies and increase capacity for water system improvements in the amount not to exceed $195,000.
Background
Over the years and currently, staff have responded numerous times to make repairs to the water system in the older part of Daly City. According to the City’s 2023 Water System Master Plan, grid E03, the water pipe network has been identified as having pipe infrastructure dating back prior to 1930, where some of the pipes are smaller in diameter, ranging from 2” to 3” galvanized piping. Just recently, capital improvements have been made in the water distribution system in this grid through the San Diego, Santa Cruz, Guadelupe Water Main Replacement Project where much of the infrastructure was upsized and replaced. Additional locations were identified in the master plan on Santa Barabara Avenue, Vendome Avenue, Hanover Street and Crocker Avenue. These sections will require design to upsize the water mains to 6” and 8” water pipes to ensure fire flow and increased capacity through replacement.
Discussion
Staff reached out to EKI Environment & Water, which is a local engineering firm in Daly City who is listed on an approved engineering consultant list to provide design services for the replacement of small diameter water pipe. The requested design services will encompass replacing approximately 2,300 linear feet.
Fiscal Impact
Sufficient funds are available in the Water Capital Fund, Main Rehab/Improvements: 44175200-55108 to provide for this action.
Summary/Conclusion
Authorize staff to enter into a service agreement with EKI Environment & Water to provide small diameter pipeline replacement design services in the amount not to exceed $195,000.
Staff is available to provide any additional information if desired by the Mayor or Councilmembers.
Respectfully submitted,
Michael Patolo Joshua Cosgrove
Water & Wastewater Maintenance Manager Director of Water and Wastewater Resources
Attachment 1: Proposal for 2026 Small Water Pipeline Replacement Design Services Attachment 2: City Standard Professional Agreement with EKI - Draft
Corporate Office
2001 Junipero Serra Boulevard, Suite 300
Daly City, CA 94014
(650) 292-9100
ekiconsult.com
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18 September 2025
Michael Patolo
City of Daly City
Department of Water and Wastewater Resources
153 Lake Merced Boulevard
Daly City, CA 94015
Subject: Proposal for 2026 Small Water Pipeline Replacement Design Services Daly City, California
(EKI C50266.00)
Dear Mr. Patolo:
EKI Environment & Water, Inc. (EKI) is pleased to submit this proposed scope of services for professional engineering and surveying services for the design of the Small Water Pipeline Replacement Project (Project) for the replacement of water pipelines on Santa Barbara Avenue, Vendome Avenue, Hanover Street, and Crocker Avenue in the City of Daly City (City). This proposal is being prepared in response to the City’s request during our 13 August 2025 meeting.
BACKGROUND
The City’s 2023 Water System Master Plan includes a project for replacement of small-diameter pipelines to improve capacity and alleviate fire -flow deficiencies (referred to as the “Near Term – 2026” project).
As discussed with the City, EKI understands that this includes replacement of existing 2-inch and 3-inch diameter water mains located on Santa Barbara Avenue, Vendome Avenue, Hanover Street, and Crocker Avenue (approximately 2,300 linear feet [LF]). A map of the Project area as provided by the City is included as Attachment 1.
PROPOSED SCOPE OF WORK
EKI proposes the following tasks as part of this scope of work.
Task 1 – Project Management and Coordination
Subtask 1.1 – Project Meetings
EKI will attend and facilitate meetings throughout the project, including a kickoff meeting and two design review meetings following submittal of the 60% and 90% design deliverables. EKI will provide an agenda and meeting minutes for each of these meetings to guide each meeting’s discussion and document all issues, decisions, and action items.
Deliverables:
• Agendas and meeting minutes for all meetings in Adobe PDF format.
Michael Patolo
City of Daly City
18 September 2025
Assumptions:
• EKI and the City will conduct a site visit following the kickoff meeting. • Meetings will be virtual, unless otherwise deemed appropriate by the City.
Subtask 1.2 – General Project Management
EKI will provide project management and general consultation services to the City. Frequent and clear communication with the City throughout the Project will be important to ensure that the Project meets the City’s expectations and stays on schedule. EKI will perform general project management tasks , including as-needed communications and general consulting services, budget tracking, and invoicing. Each monthly invoice will include a progress summary report describing the work performed during that month and the next steps for the Project.
Deliverables:
• Monthly progress summary reports in Adobe PDF format, attached to the invoices.
Task 2 – Field Investigations
This task includes two field investigations that will be completed during the preparation of the design documents:
• Site Topographic Surveying: EKI’s subconsultant Meridian Surveying Engineering, Inc. (MSE) will perform topographic surveying within the Project area. MSE will perform field and office work for complete site mapping, including setting and surveying semi-permanent survey control points suitable for future construction staking. The survey will be based on the North American Datum of 1983 (NAD83) and the North American Vertical Datum of 1988 (NAVD88). The survey will include enough area, surface features, existing utilities (based on available as-built records, visible surface features, markings, and maps from relevant agencies), and detail to support development of the Project basemap.
• Utility Potholing: Following completion of the 60% design deliverable (See Task 3), EKI will propose locations for utility potholing and review these locations with the City. Once pothole locations are finalized, EKI will work with a subcontractor to perform utility potholing using vacuum excavation and provide vertical and horizontal locations of utilities found, referenced to existing infrastructure, and size of utilities. Since the exact number and locations of potholes will be determined during detailed design, we have included an allowance for potholes for budgetary purposes. Based on recent quotes for potholing services, this would allow for approximately 10 potholes; however, the exact cost will depend on the number of potholes performed.
Prior to each of the investigations, EKI’s subcontractors will prepare and submit to the City for review an encroachment permit application and traffic control plan.
Michael Patolo
City of Daly City
18 September 2025
Assumptions:
• All permit fees (encroachment, etc.) will be waived by the City. • Prior to commencing with survey, City will mark its existing water, sewer, and storm drain utilities and provide available record drawings.
• All work will be within the public right-of-way, and a boundary survey will not be required. • Topographic surveying will be performed on all hardscape and softscape five (5) feet beyond the curb or back of walk. Surveyor will locate grade breaks, high points, low points, and surface-visible improvements (e.g., fences, walls, buildings, striping, driveways, walkways, structures, lights, poles, bollards), all surface-visible utility features (e.g., drainage structures, USA markings, vaults, valves, meters, boxes, pedestals, cleanouts, manholes, drain inlets, catch basins, culverts, outfalls, bridge, and standpipes), and general limits of vegetated or landscaped areas. It is assumed that EKI will need to verify utility alignments shown on the topographic map.
• At manholes and accessible structures, sizes and invert elevations of all gravity storm drains and sewer pipes will be measured.
• Trees 4 inches in diameter or larger will be located. • Potholes are assumed to be 1-foot by 1-foot and will be backfilled with Class II aggregate base and pavement will be restored using a 12-inch T-cut and hot mix asphalt per City Standard Detail S-4 (including rolling of asphalt).
Task 3 – Detailed Design
EKI will prepare three (3) design submittals corresponding to 6 0%, 9 0%, and 100% design level development. EKI will utilize the City’s existing front end and technical specifications; however, we will review, update, and supplement as needed for a complete design. The 60% design deliverable will include plan and profile view sheets, water and other construction details, draft technical specifications, and an opinion of probable construction cost (OPC). The 90% design submittal will be a complete set of Contract Documents that incorporates the comments from the City on the 60% design submittal and will include front-end specifications and an updated OPC. The 100% design submittals will be a complete set of Contract Documents ready for bid that incorporates the City ’s comments on the 90% design submittal.
The 100% Design submittal will be the signed and stamped contract documents. As described in Task 1, design review meetings will be held for the 60% and 90% design submittals.
The anticipated list of construction drawings for the Project is presented in Table 1 below.
Michael Patolo
City of Daly City
18 September 2025
Table 1 - Anticipated Drawing List
Sheet No. Description
G-1 Title Sheet and Key Map
G-2 Notes, Legend, and Abbreviations
C-1 Plan and Profile 1 – Santa Barbara Ave 1
C-2 Plan and Profile 2 – Santa Barbara Ave 2
C-3 Plan and Profile 3 – Vendome Ave 1
C-4 Plan and Profile 4 – Vendome Ave 2
C-5 Plan and Profile 5 – Hanover St
C-6 Plan and Profile 6 – Crocker Ave
C-7 City Standard Details Sheet 1
C-8 City Standard Details Sheet 2
C-9 Construction Best Management Practices
Deliverables:
• 60% Design Submittal: An Adobe PDF file of the plans, OPC, and technical specifications; and Microsoft Word files of the technical specifications.
• 90% Design Submittal: An Adobe PDF file of the plans, OPC, and specifications (technical and front-end); and Microsoft Word files of the specifications (technical and front-end). • 100% Design Submittal: An Adobe PDF file of the plans, OPC, and specifications (technical and front-end); and Microsoft Word files of the specifications (technical and front-end).
Assumptions:
• Design documents will be based on the City standard front end, technical specifications, and details, with additional technical specifications and details added, as necessary. • The City will provide Microsoft Word files for the standard front end and technical specifications.
• The City does not require hard copies of design deliverables. • Full-sized plans will be 22” x 34” and drawing scale is assumed to be 1 inch = 20 feet. • EKI assumes that a geotechnical investigation will not be required for the design.
Task 4 – Bid Support Services
EKI will facilitate and participate in a pre -bid meeting, provide responses to questions from prospective bidders, prepare up to two addenda, and provide a review of bids to assess if the bids are responsive and responsible.
Michael Patolo
City of Daly City
18 September 2025
Deliverables:
• Pre-bid meeting agenda and minutes in Adobe PDF format. • Responses to bidders’ questions.
• Two (2) bid addenda.
• Bid review, tabulation, and recommendations email.
Assumptions:
• The City will coordinate with its preferred bid hosting service to host bid documents and communicate with prospective bidders.
• Responses to bidder’s questions will be transmitted electronically. • Two (2) bid addenda will be required.
• Preparation of conformed plans and specifications will occur as part of a separate construction-phase scope of work.
PROJECT SCHEDULE
EKI is available to initiate work upon receiving authorization from the City. EKI expects to complete the work on the following schedule assuming notice to proceed in mid-October 2025:
• Survey: Late November 2025 (pending review period for encroachment permit) • 60% Design: Mid-January 2026
• Potholing: Early March 2026 (pending review period for encroachment permit) • 90% Design: Late March 2026
• 100% Design: Late April 2026
This approximate schedule a ssumes a two (2) week City review period for the 60% and 90% Design Submittals. EKI will complete bid support services on a mutually agreeable schedule.
COMPENSATION FOR CONSULTING SERVICES
We propose that compensation for consulting services by EKI be on a time and expense reimbursement basis in accordance with our 2025 Schedule of Charges, dated 1 January 2025. Based on the proposed Scope of Work described above, we propose a budget of $195,000. A detailed breakdown by task is provided in Table 2, attached.
Michael Patolo
City of Daly City
18 September 2025
TERMS AND CONDITIONS
Other than the scope of work, budget, and schedule herein, the work will be performed in accordance with our most recent agreement with the City (for Phase II-Callan Boulevard Water Main Design Services), signed 10 January 2025, or under a new agreement provided by the City.
We appreciate the opportunity to work with the City on this project. Please contact Tyler Colyer at (650) 292-9100 with any questions.
Very truly yours,
EKI ENVIRONMENT & WATER, INC.
C. David Umezaki, PE Tyler F. Colyer, PE
Principal Engineer Supervising Engineer
Attachments
Attachment 1 – Project Area Map
Table 2 – Detailed Project Fee by Task
Attachment 1 – Project Area Map
Pipelines being replaced
TABLE 2 - Detailed Project Fee by Task
2026 Small Water Pipeline Replacement Project
City of Daly City, California
(EKI C50266.00)
EKI Labor Expenses
G5 Staff Engineer
G1 - S.Cronin
Tyler Colyer, P.E.
Dave Umezaki, P.E.
TOTAL including 4%
Comm. Charge (1)
Potholing
Meridian
OTHER DIRECT COSTS (2)
MARKUP
TOTAL EXPENSESSubtotals
Rounded
Totals
170 248 333 343 ($) ($) ($) 10% ($) 10% ($) ($) ($)
Task 1 - Project Management and Coordination
Subtask 1.1 – Project Meetings
Kickoff Meeting and Site Walk (incl. agenda and minutes) 6 4 4 $3,478 $0 $0 $50 $5 $55 $3,533 60% Design Review Meeting (incl. agenda and minutes) 4 4 2 $2,432 $0 $0 $2,432 90% Design Review Meeting (incl. agenda and minutes) 4 4 2 $2,432 $0 $0 $2,432 Subtask 1.2 - General Project Management
General Project Management and Oversight (8 months [through end of bidding]) 24 12 2 $11,059 $0 $0 $11,059 Monthly Status Reports (assume 8) 8 4 $3,449 $0 $0 $3,449 Subtotal 14 44 24 2 $22,849 $0 $0 $0 $0 $50 $5 $55 $22,904 $23,000 Task 2 - Field Investigations
Topographic Survey (including utility research by EKI staff) 16 4 2 1 $4,910 $27,500 $2,750 $30,250 $50 $5 $55 $35,215 Traffic Control for Survey (Includes encroachment permit + traffic control plan) $15,000 $1,500 $16,500 $16,500 Oversight for Potholing 16 4 2 1 $4,910 $50 $5 $55 $4,965 Allowance for Utility Potholing (approximately 10 potholes, including traffic control) $0 $32,000 $3,200 $35,200 $35,200 Subtotal 32 8 4 2 $9,820 $32,000 $42,500 $7,450 $81,950 $100 $10 $110 $91,880 $92,000 Task 3 - Detailed Design
Develop 60% Drawings 74 26 16 $24,552 $0 $0 $24,552
Develop 60% Specifications 12 10 4 $5,728 $0 $0 $5,728
Develop 60% Opinion of Probable Construction Cost 8 4 2 $3,008 $0 $0 $3,008 QA/QC 60% Design Submittal 8 $2,662 $0 $0 $2,662
Develop 90% Drawings 30 12 6 $10,134 $0 $0 $10,134
Develop 90% Specifications 16 12 4 $6,922 $0 $0 $6,922
Develop 90% Opinion of Probable Construction Cost 6 2 1 $1,874 $0 $0 $1,874 QA/QC 90% Design Submittal 4 $1,331 $0 $0 $1,331
Develop 100% Drawings 20 8 6 $7,376 $0 $0 $7,376
Develop 100% Specifications 4 4 2 $2,267 $0 $0 $2,267
Develop 100% Opinion of Probable Construction Cost 4 2 1 $1,504 $0 $0 $1,504 QA/QC 100% Design Submittal 4 $1,331 $0 $0 $1,331
Subtotal 174 80 42 16 $68,690 $0 $0 $0 $0 $0 $0 $0 $68,690 $69,000 Task 4 - Bid Support Services
Pre-Bid Meeting 4 4 2 $2,432 $0 $0 $50 $5 $55 $2,487
Prepare Addenda (2 Addenda) 12 4 4 2 $5,252 $0 $0 $5,252 Provide Bid Tabulation and Recommendation Letter 4 2 2 $1,916 $0 $0 $1,916 Bid Opening 2 1 1 $958 $0 $0 $50 $5 $55 $1,013
Subtotal 22 11 9 2 $10,557 $0 $0 $0 $0 $100 $10 $110 $10,667 $11,000 TOTAL: 242 143 79 22 $111,915 $32,000 $42,500 $7,450 $81,950 $250 $25 $275 $194,140 $195,000 Notes:
(1) A communications charge of 4% of labor costs covers e-mail access, web conferencing, cellphone calls, messaging and data access, file sharing, local and long distance telephone calls and conferences, facsimile transmittals, standard delivery U.S. postage, and incidental in-house copying. (2) "Other Direct Costs" includes direct expenses, as listed below, incurred in connection with the work and will be reimbursed at cost plus ten percent (10%) for items such as:
a. Maps, photographs, reproductions, printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, drillers, laboratories, and contractors. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Special fees, insurance, permits, and licenses applicable to the work. e. Outside computer processing, computation, and proprietary programs purchased for the work.
Subconsultant Labor
MARKUP
TOTAL SUBCONSULTANT
COSTS (2)
TASKS
September 2025
(C50266.00) 1 of 1 EKI Environment & Water, Inc.
Client/Address: City of Daly City, Department of Water and Wastewater Resources 153 Lake Merced Boulevard
Daly City, CA 94015
Proposal/Agreement Date: 09/18/2025 EKI Proposal/Project # C50266.00 SCHEDULE OF CHARGES FOR EKI ENVIRONMENT & WATER, INC. 1 January 2025 Personnel Classification Hourly Rate
Officer and Chief Engineer-Scientist 355
Principal Engineer-Scientist 343
Supervising I, Engineer-Scientist 333
Supervising II, Engineer-Scientist 319
Senior I, Engineer-Scientist 306
Senior II, Engineer-Scientist 295
Associate I, Engineer-Scientist 283
Associate II, Engineer-Scientist 267
Engineer-Scientist, Grade 1 248
Engineer-Scientist, Grade 2 234
Engineer-Scientist, Grade 3 215
Engineer-Scientist, Grade 4 193
Engineer-Scientist, Grade 5 170
Engineer-Scientist, Grade 6 148
Project Assistant 139
Technician 133
Senior GIS / Database Analyst 175
CADD Operator / GIS Analyst 152
Senior Administrative Assistant 167
Administrative Assistant 132
Secretary 111
Direct Expenses
Reimbursement for direct expenses, as listed below, incurred in connection with the work will be at cost plus ten percent (10%) for items such as:
a. Maps, photographs, reproductions, printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, drillers, laboratories, and contractors. c. Rented vehicles, local public transportation and taxis, travel, and subsistence. d. Special fees, insurance, permits, and licenses applicable to the work. e. Outside computer processing, computation, and proprietary programs purchased for the work.
A Communication charge for e-mail access, web conferencing, cellphone calls, messaging and data access, file sharing, local and long distance telephone calls and conferences, facsimile transmittals, standard delivery U.S. postage, and incidental in-house copying will be charged at a rate of 4% of labor charges. Large volume copying of project documents, e.g., bound reports for distribution or project-specific reference files, will be charged as a project expense as described above.
Reimbursement for company-owned automobiles, except trucks and four-wheel drive vehicles, used in connection with the work will be at the rate of sixty cents ($0.60) per mile. The rate for company-owned trucks and four-wheel drive vehicles will be seventy-five cents ($0.75) per mile. There will be an additional charge of thirty dollars ($30.00) per day for vehicles used for field work. Reimbursement for use of personal vehicles will be at the federally allowed rate plus fifteen percent (15%).
CADD and other specialized software computer time will be charged at twenty dollars ($20.00) per hour. In-house material and equipment charges will be in accordance with the current rate schedule or special quotation. Excise taxes, if any, will be added as a direct expense.
Rate for professional staff for legal proceedings or as expert witnesses will be at a rate of one and one-half times the Hourly Rates specified above.
The foregoing Schedule of Charges is incorporated into the Agreement for the Services of EKI Environment & Water, Inc. and may be updated annually.
1 AGREEMENT FOR SERVICES
BETWEEN THE CITY OF DALY CITY
AND
EKI ENVIRONMENT & WATER, INC.
______________________________________________________
THIS AGREEMENT, made and entered into at Daly City, California, this ______ day of _____________________, 2024 by and between the CITY OF DALY CITY, a Municipal Corporation, hereinafter referred to as "CITY", and EKI ENVIRONMENT & WATER, INC. a California Corporation, hereinafter referred to as "FIRST PARTY."
WITNESSETH:
WHEREAS, CITY desires to retain FIRST PARTY to provide certain professional services for CITY in connection with that certain project called:
2026 SMALL WATER PIPELINE REPLACEMENT DESIGN SERVICES
(HEREINAFTER REFERRED TO AS "PROJECT")
WHEREAS, FIRST PARTY is licensed to perform said services and desires to and does hereby undertake to perform said services.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS, PROMISES AND CONDITIONS of each of the parties hereto, it is hereby agreed as follows:
I. SCOPE OF WORK
In consideration of the payment by CITY to FIRST PARTY, as hereinafter provided, FIRST PARTY agrees to perform all the services as set forth in Exhibit A.
II. SCHEDULE FOR WORK
FIRST PARTY's proposed schedule for the various services required pursuant to this contract will be as set forth in Exhibit A. CITY will be kept informed as to the progress of work by written reports, to be submitted monthly or as otherwise required in Exhibit B. Neither party shall hold the other responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents or other events beyond the control of the other, or the other's employees and agents.
FIRST PARTY shall commence work immediately upon receipt of a "Notice to Proceed" from CITY. The "Notice to Proceed" date shall be considered the "effective date" of the Agreement, as used herein, except as otherwise specifically defined. FIRST PARTY shall complete all the work and deliver to CITY all project related files, records, and materials within one month after completion of all of FIRST PARTY's activities required under this Agreement.
III. COMPENSATION AND PAYMENT
A. CITY shall pay FIRST PARTY an all inclusive fee that shall not exceed the amount as detailed in Exhibit A. This compensation shall be based on the rates attached in Exhibit A. Fixed hourly rates shall be inclusive of all indirect and direct charges to the Project incurred by FIRST PARTY.
2 B. FIRST PARTY's fee for the services as set forth herein shall be considered as full compensation for all indirect and direct personnel, materials, supplies and equipment, and services incurred by FIRST PARTY and used in carrying out or completing the work.
C. Payments shall be monthly for the invoice amount or such other amount as approved by CITY. As each payment is due, a statement describing the services performed shall be submitted to CITY by the FIRST PARTY. CITY shall have the discretion to approve the invoice and the work completed statement. Payment shall be for the invoice amount or such other amount as approved by CITY, less retention. The retention will be percent ( %) of each payment, and final payment. Payment of the retention will be made to FIRST PARTY by CITY thirty-five (35) calendar days after completion and acceptance of all work required under this Agreement.
D. Payments are due upon receipt of written invoices. CITY shall have the right to receive, upon request, documentation substantiating charges billed to CITY. CITY shall have the right to perform an audit of the FIRST PARTY's relevant records pertaining to the charges.
IV. EQUAL EMPLOYMENT OPPORTUNITY
A. FIRST PARTY, with regard to the work performed by it under this Agreement shall not discriminate on the grounds of race, religion, color, national origin, sex, handicap or age in the retention of subconsultants, including procurement of materials and leases of equipment.
B. FIRST PARTY shall take affirmative action to insure that applicants for employment, and employees, are treated during employment, without regard to their race, color, religion, sex, national origin, or handicap. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
C. FIRST PARTY shall post in prominent places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.
D. FIRST PARTY shall state that all qualified applications will receive consideration for employment without regard to race, color, religion, sex, national origin, or handicap.
E. FIRST PARTY shall comply with Title VI of the Civil Rights Act of 1964 and shall provide such reports as may be required to carry out the intent of this section.
F. FIRST PARTY shall incorporate the foregoing requirements of this section in all subconsultants agreement hereunder.
V. PROSECUTION OF WORK
FIRST PARTY will employ a sufficient staff to prosecute the work diligently and continuously and will complete the work in accordance with the schedule of work approved by the CITY.
3 VI. ASSIGNMENT OF AGREEMENT AND TRANSFER OF INTEREST
A. FIRST PARTY shall not assign this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of the CITY thereto, provided, however, that claims for money due or to become due to the FIRST PARTY from the CITY under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of an intended assignment or transfer shall be furnished promptly to the CITY.
B. In the event there is a change of more than 30% of the stock ownership or ownership in FIRST PARTY from the date this Agreement is executed, then CITY shall be notified prior to the date of said change of stock ownership or interest and CITY shall have the right, in event of such change in stock ownership or interest, to terminate this Agreement upon notice to FIRST PARTY. In the event CITY is not notified of any such change in stock ownership or interest, then upon knowledge of same, it shall be deemed that CITY has terminated this Agreement.
VII. INDEPENDENT WORK CONTROL
It is expressly agreed that in the performance of the service necessary for compliance with this Agreement, FIRST PARTY shall be and is an independent contractor and is not an agent or employee of CITY. FIRST PARTY has and shall retain the right to exercise full control and supervision of the services and full control over the employment, direction, compensation and discharge of all persons assisting FIRST PARTY in the performance of FIRST PARTY’s services hereunder. FIRST PARTY shall be solely responsible for its own acts and those of its subordinates and employees.
VIII. CONSULTANT QUALIFICATIONS
It is expressly understood that FIRST PARTY is licensed and skilled in the professional calling necessary to perform the work agreed to be done by it under this Agreement and CITY relies upon the skill of FIRST PARTY to do and perform said work in a skillful manner usual to the profession. The acceptance of FIRST PARTY's work by CITY does not operate as a release of FIRST PARTY from said understanding.
IX. NOTICES
All notices hereby required under this Agreement shall be in writing and delivered in person or sent by certified mail, postage prepaid.
Notices required to be given to CITY shall be addressed as follows:
Joshua Cosgrove, Director
Department of Water and Wastewater Resources
153 Lake Merced Boulevard
Daly City, California 94015
4 Notices required to be given to FIRST PARTY shall be addressed as follows:
C. David Umezaki, P.E Principal
EKI Environment & Water, Inc
2001 Junipero Serra Boulevard, Suite 300
Daly City, California 94014
Provided that any party may change such address by notice, in writing, to the other party and thereafter notices shall be addressed and transmitted to the new address.
X. PROFESSIONAL LIABILITY/GENERAL LIABILITY & INDEMNIFICATION
A. Insurance. On or before beginning any of the service or work called for by any term of this Agreement, Consultant, at its own cost and expense, shall carry, maintain for the duration of the agreement, and provide proof thereof that is acceptable to the City Attorney's Office the insurance specified in subsections (1) through (3) below with insurers and under forms of insurance satisfactory in all respects to the CITY.
Consultant shall not allow any subcontractor, professional or otherwise, to commence work on any subcontract until all insurance required of the consultant has also been obtained for the subcontractor.
(1) Workers' Compensation. Statutory Workers' Compensation Insurance and Employer's Liability Insurance with limits of not less than one million dollars ($1,000,000) for any and all persons employed directly or indirectly by consultant. In the alternative, consultant may rely on a self-insurance program to meet these requirements so long as the program of self-insurance complies fully with the provisions of the California Labor Code. In such case, excess Workers' Compensation Insurance with limits of not less than five million dollar ($5,000,000) shall be maintained. The insurer, if insurance is provided, and the consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the CITY for loss arising from worker injuries sustained under this agreement.
(2) Commercial General and Automobile Liability. Consultant, at Consultant's own cost and expense, shall maintain Commercial General Liability Insurance for the period covered by this agreement in an amount not less than one million dollars ($1,000,000) combined single limit coverage for risks associated with the work contemplated by this agreement. If a Commercial General Liability Insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under the agreement or the general aggregate limit shall be at least two million dollars ($2,000,000). Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this agreement, including the use of owned and non-owned automobiles.
5 Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
(a) The City of Daly City, its subsidiary districts, the agency, its officers, employees, agents and volunteers are to be covered as insureds as respects each of the following: liability arising out of activities performed by or on behalf of consultant, including the insured's general supervision of consultant; products and completed operations of consultant; premises owned, occupied or used by consultant; or automobiles owned, leased, hired, or borrowed by consultant. The coverage shall contain no special limitations on the scope of protection afforded to Daly City, its subsidiary districts, the Agency, its officers, employees, agents, or volunteers.
(b) The insurance policy form shall provide coverage on an occurrence basis, and not on the basis of claims made.
(c) Any explosion, collapse, and underground property damage exclusion must be deleted.
(d) An endorsement must state that coverage is primary insurance.
(e) Any failure of consultant to comply with reporting provisions of the policy shall not affect coverage provided to City of Daly City and its subsidiary districts, the Agency, its officers, employees, agents, and volunteers.
(f) Broad form property damage liability must be afforded. A deductible that does not exceed $5,000 may be provided.
(g) Insurance is to be placed with California-admitted insurers, and carrier(s) must be rated "A" or above in the Best's Rating Guide. The CITY reserves the right to accept or deny use of any particular carrier.
(3) Deductibles and Self-Insured Retentions. During the period covered by this agreement, upon express written authorization of City's Risk Manager and City Attorney, consultant may increase such deductibles or self-insured retentions with respect to CITY, its subsidiary districts, the Agency, its officers, employees, agents, and volunteers. The Risk Manager and the City Attorney may condition approval of an increase in deductible or self-insured retention levels upon a requirement that consultant procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them.
(4) Verification of Insurance. Consultant must submit acceptable proof of insurance, along with all endorsements that implement the insurance coverage required by the CITY. Proof of insurance may be provided by an accurate Certificate of Insurance that identifies all insurance coverage actually in force (although it may exceed the amounts or coverages required by the CITY). The
6 original Certificate of Insurance, and signed endorsements need to be provided to the CITY prior to any work being performed under the contract.
(5) Any exceptions to the above requirements, limits or conditions are to be made upon the sole and exclusive discretion of the City of Daly City, by and through the City's Risk Manager.
B. Indemnification - Hold Harmless. It is understood and agreed that Consultant has the professional skills, experience and/or knowledge necessary to perform the work agreed to be performed under this agreement, and CITY relies upon the professional skills of Consultant to do and perform Consultant's work in a skillful and professional manner, and Consultant thus agrees to so perform the work.
Acceptance by CITY of the work performed under this Agreement does not operate as a release of said Consultant from such professional responsibility for the work performed.
Consultant and sureties shall indemnify and hold harmless the CITY, its subsidiary districts, their officers, agents, and employees from all claims, suits, or actions of every kind and description based upon negligence or willful misconduct brought for, or on account of, injuries or the death of any person or damage to property resulting from the performance of any work required pursuant to this Agreement or by the CITY, its officers, agents or employees.
The duty of Consultant and its sureties to indemnify and hold harmless as set forth above, shall include the duty to defend as set forth in Section 2778 of the California Civil Code, provided, however, that nothing herein shall be construed to require the Consultant to indemnify the CITY, its subsidiary districts, its officers, agents or employees against any responsibility for liability in contravention of Section 2782 of the California Civil Code. The duty to defend shall include any costs and expenses for attorney's fees and all incidental and consequential damages or costs from claims or litigation.
Consultant and its sureties expressly and specifically agree to waive any and all subrogation rights it may have against the CITY, its subsidiary districts, officers or employees. Indemnification and waiver of subrogation contained in this section shall remain operative and in full force and effect regardless of any termination of this Agreement.
XI. RESPONSIBILITY AND LIABILITY FOR SUBCONSULTANTS AND SUBCONTRACTORS
Approval of or by CITY shall not constitute nor be deemed a release of responsibility and liability of FIRST PARTY or its subconsultants and/or subcontractors for the accuracy and competency of the designs, working drawings, specifications or other documents and work, nor shall its approval be deemed to be an assumption of such responsibility by CITY for any defect in the designs, working drawings, specifications or other documents prepared by FIRST PARTY or its subconsultants and/or subcontractors.
7 XII. OWNERSHIP OF WORK PRODUCT
Work products of FIRST PARTY for this project, which are delivered under this Agreement or which are developed, produced and paid for under this Agreement, shall become the property of CITY.
XIII. REPRESENTATION OF WORK
Any and all representations of FIRST PARTY, in connection with the work performed or the information supplied, shall not apply to any other project or site, except the project described in Exhibit A or as otherwise specified in Exhibit A.
XIV. TERMINATION OF AGREEMENT
A. CITY may give thirty (30) days written notice to FIRST PARTY, terminating this contract in whole or in part at any time, either for CITY's convenience or because of the failure of FIRST PARTY to fulfill its contractual obligations or because of FIRST PARTY's change of its assigned personnel on the project without prior CITY approval. Upon receipt of such notice, FIRST PARTY shall:
(1) Immediately discontinue all services affected (unless the notice directs otherwise); and
(2) Deliver to the CITY all data, drawings, specifications, reports, estimates, summaries, and such other information and materials as may have been accumulated or produced by FIRST PARTY in performing work under this Agreement, whether completed or in process.
B. If termination is for the convenience of CITY, an equitable adjustment in the contract price shall be made, but no amount shall be allowed for anticipated profit on unperformed services.
C. If the termination is due to the failure of FIRST PARTY to fulfill its Agreement, CITY may take over the work and prosecute the same to completion by contract or otherwise. In such case, FIRST PARTY shall be liable to CITY for any reasonable additional cost occasioned to the CITY thereby.
D. If, after notice of termination for failure to fulfill Agreement obligations, it is determined that FIRST PARTY had not so failed, the termination shall be deemed to have been effected for the convenience of the CITY. In such event, adjustment in the contract price shall be made as provided in Paragraph B of this section.
E. FIRST PARTY may give seven (7) written days notice to the City, terminating this Agreement at any time, because of failure of City to fulfill its contractual obligations.
F. The rights and remedies of the CITY provided in this section are in addition to any other rights and remedies provided by law or under this Agreement.
8 XV. INSPECTION OF WORK
It is FIRST PARTY's obligation to make the work product available for CITY's inspections and periodic reviews upon request by CITY.
XVI. BREACH OF AGREEMENT
A. This Agreement is governed by applicable federal and state statutes and regulations.
Any material deviation by FIRST PARTY for any reason from the requirements thereof, or from any other provision of this Agreement, shall constitute a breach of this Agreement and may be cause for termination at the election of the CITY.
B. The CITY reserves the right to waive any and all breaches of this Agreement, and any such waiver shall not be deemed a waiver of any previous or subsequent breaches. In the event the CITY chooses to waive a particular breach of this Agreement, it may condition same on payment by FIRST PARTY of actual damages occasioned by such breach of Agreement.
XVII. SEVERABILITY
The provisions of this Agreement are severable. If any portion of this Agreement is held invalid by a court of competent jurisdiction, the remainder of the Agreement shall remain in full force and effect unless amended or modified by the mutual consent of the parties.
XVIII. CAPTIONS
The captions of this Agreement are for convenience and reference only and shall not define, explain, modify, limit, exemplify, or aid in the interpretation, construction, or meaning of any provisions of this Agreement.
XIX. LITIGATION OR ARBITRATION
In the event that suit or arbitration is brought to enforce the terms of this contract, the prevailing party shall be entitled to litigation costs and reasonable attorneys' fees.
XX. ENTIRE AGREEMENT
This document constitutes the sole Agreement of the parties hereto relating to said project and states the rights, duties, and obligations of each party as of the document's date. Any prior Agreement, promises, negotiations, or representations between parties not expressly stated in this document are not binding. All modifications, amendments, or waivers of the terms of this Agreement must be in writing and signed by the appropriate representatives of the parties to this Agreement.
9 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and year first above written.
CITY OF DALY CITY
a Municipal Corporation
By________________________________________________
Joshua Cosgrove, Director
EKI Environment & Water, Inc.
a California Corporation
By________________________________________________
Title ___C. David Umezaki, Principal Engineer___
"FIRST PARTY
APPROVED AS TO FORM:
__________________________
Rose Zimmerman
City Attorney
(REV. 11/22/96)
City Council Agenda Report Item # _____
Meeting Date: October 13, 2025
Subject: Approve and Appropriate An Increase To The Public Works Administration and Building Maintenance Operating Budgets
Recommended Action
Staff recommends that the City Council approve an increase to the Public Works Administration and Building Maintenance Operating Budgets in the total amount of $335,000.
The funds will support the following initiatives:
City Facilities: $280,000 to address safety and urgent issues in City facilities that are heavily used by the public.
Annual Inspections: $40,000 to conduct required annual inspections for private stormwater quality treatment systems.
Pilot Rebate Program: $15,000 to facilitate a Pilot Security Camera Rebate Program to help deter illegal dumping.
Background
City Facilities: Due to budget limitations, deferred maintenance on City Facilities continue to grow as time goes on. There are several projects that are now urgent and need to be addressed quickly.
The Building Maintenance operating budget needs to be increased to ensure that public facilities remain safe, accessible, and fully functional.
Annual Inspections: The city is a co-permittee under the Municipal Regional Permit (MRP), which sets requirements for managing stormwater. As part of these requirements, the city must regularly inspect stormwater treatment systems installed in development projects. Funding is needed to hire a consultant to support compliance with the National Pollutant Discharge Elimination System (NPDES) permit by conducting Operation & Maintenance (O&M) inspections in accordance with Provision C.3.h of the MRP.
Pilot Rebate Program: Illegal dumping remains a significant challenge in our city. Despite continuous efforts through clean-ups and public education, it persists in neighborhoods and public spaces. To help address this issue, the Illegal Dumping Task Force is proposing a Pilot Security Camera Rebate Program. Security cameras have demonstrated their effectiveness in deterring illegal dumping by increasing the chances of identifying offenders and serving as a visible deterrent. The funds will be used to provide rebates and cover related expenses, including program administration and outreach.
Increase Public Works Administration and Building Maintenance Operating Budgets Meeting Date: October 13, 2025
Discussion
City Facilities: Several urgent projects, such as such as essential flooring replacement, roof repairs, gas line work and other high-priority, urgent maintenance work, needs to be completed. Additional funding is essential to support their timely and effective implementation. Addressing these needs in a timely manner will help prevent costlier repairs and minimize potential disruptions to public services and facility access.
Annual Inspections: A consultant will be procured to provide National Pollutant Discharge Elimination System (NPDES) permit support services and to perform Operation and Maintenance (O&M) inspections in accordance with the Municipal Regional Permit (MRP).
Pilot Rebate Program: Illegal dumping remains a persistent issue in our city, despite public education efforts. The proposed Security Camera Rebate Program would offer financial incentives to residents and businesses to install cameras in areas prone to dumping. Funds are needed to start and manage this new program.
Fiscal Impact
If approved, $55,000 from the General Fund (Fund 101) will be appropriated to augment the Operating Budgets for Public Works Administration and $280,000 will be appropriated in the Building Maintenance (Fund 554).
Summary/Conclusion
Staff recommends that the City Council approve and appropriate an increase to the Public Works Administration and Building Maintenance Operating Budgets in the amount of $335,000.
Staff is available to provide any additional information desired by the Mayor or Councilmembers.
Respectfully submitted,
Richard Chiu, Jr. Tim Nevin
Director of Public Works Director of Finance and Administrative Services