ADMINISTRATIVE STAFF REPORT 8.5
TO: Mayor and Town Council July 21, 2026
SUBJECT: Resolution No. 63-2026, Appropriating Funds and Authorizing the Town Manager to Execute a Professional Services Agreement for Special Inspection and Materials Testing Services for the Town Green Pavilion and Town Studio (Arts District Maker Space), CIP B-628 and B-629
BACKGROUND
The Capital Improvement Program includes CIP Project B-628, Town Green Pavilion, and CIP Project B-629, Town Studio (Arts District Maker Space). Together, these projects will construct a new pavilion at the Town Green and a new Maker Space facility at 282 Front Street to support arts programming, classes, workshops, gallery space, and community use.
The Town recently awarded a construction contract for the Town Green Pavilion and Town Studio project. Construction of the project will include building, structural, site, utility, and related improvements that require inspection and materials testing during construction.
DISCUSSION
Certain construction activities require special inspection and materials testing to verify that the work is performed in accordance with the approved plans, specifications, and applicable Building Code requirements. Special inspections are performed by qualified inspectors or testing agencies independent of the contractor and are typically required for specific structural and life-safety related work.
For the Town Green Pavilion and Town Studio project, anticipated special inspection and materials testing services may include inspection and testing related to structural concrete, reinforcing steel, structural steel, welding, bolting, anchors, soils compaction, trench backfill, masonry or veneer systems, and other items identified in the approved plans, specifications, and applicable inspection requirements.
The Town solicited a proposal from ENGEO Incorporated of San Ramon, California, to provide special inspection and materials testing services for the project. ENGEO is qualified to perform these services and has provided engineering, inspection, and testing services for other Town projects.
Special Inspection Services 2 July 21, 2026
Town Green Pavilion and Makers Space
CIP No. B-628 & B-629
It is recommended that the Town authorize a Professional Services Agreement with ENGEO in an amount not-to-exceed $50,000. Staff also recommends authorizing use of a 20% contingency in the amount of $10,000 to address additional inspection or testing services that may be required due to field conditions, construction sequencing, retesting, or other project needs. The total authorization will therefore be $60,000.
PUBLIC CONTACT
Posting of the meeting agenda serves as notice to the general public.
FISCAL IMPACT
The Professional Services Agreement with ENGEO is in an amount not-to-exceed $50,000.
A 20% contingency in the amount of $10,000 will be reserved for use at the Town Manager’ s discretion, for a total special inspection and materials testing services budget of $60,000.
An appropriation of $60,000 from the Park Land Dedication Impact Fee Fund to CIP Projects B-628 and B-629 is needed to fund this work.
RECOMMENDATION
Adopt Resolution No. 63-2026, Appropriating Funds and Authorizing the Town Manager to Execute a Professional Services Agreement for Special Inspection and Materials Testing Services for the Town Green Pavilion and Town Studio (Arts District Maker Space), CIP B-628 and B-629.
Prepared by:
Steven Jones
City Engineer
Reviewed by:
Diane J. Friedmann
Development Services Director
Attachments: A - Resolution No. 63-2026
B - CIP Page No. B-628
C – CIP Page No. B-629
RESOLUTION NO. 63-2026
APPROPRIATING FUNDS AND AUTHORIZING THE TOWN MANAGER
TOEXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR SPECIAL
INSPECTION AND MATERIALS TESTING SERVICES FOR THE TOWN GREEN
PAVILION AND TOWN STUDIO (ARTS DISTRICT MAKER SPACE),
CIP B-628 AND B-629
WHEREAS, the Town Council has previously appropriated funding in the Capital Improvement Program for the Town Green Pavilion, CIP B-628, and Town Studio (Arts District Maker Space), CIP B-629; and
WHEREAS, the projects will construct a new pavilion at the Town Green and a new Maker Space facility at 282 Front Street to support arts programming, classes, workshops, gallery space, and community use; and
WHEREAS, construction of the projects will include building, structural, site, utility, and related improvements that require special inspection and materials testing during construction; and
WHEREAS, special inspection and materials testing services are necessary to verify that applicable portions of the work are performed in accordance with the approved plans, specifications, and applicable Building Code requirements; and WHEREAS, the Town desires to retain ENGEO Incorporated of San Ramon, California, to provide special inspection and materials testing services for the Town Green Pavilion and Town Studio project; and
WHEREAS, ENGEO Incorporated has submitted a proposal to provide these services in an amount not-to-exceed $ 50,000; and
WHEREAS, staff recommends authorizing a 20% contingency in the amount of $10,000 to address additional inspection or testing services that may be required during construction; and
WHEREAS, the total authorization for the Professional Services Agreement and contingency is $60,000; now, therefore, be it
RESOLVED, by the Danville Town Council, that an appropriation of $60,000 from the Park Land Dedication Impact Fee Fund to CIP Projects B-628 and B-629 is hereby authorized to fund special inspection and materials testing services for the project; and, be it further
Docusign Envelope ID: C36D8A41- F8F4-8413- 82C1-C56AC6BC6F64
ATTACHMENT A
PAGE 2 OF RESOLUTION NO. 63-2026
RESOLVED, by the Danville Town Council, that the Town Manager be and hereby is authorized to execute a Professional Services Agreement with ENGEO Incorporated of San Ramon, California, for special inspection and materials testing services for the Town Green Pavilion and Town Studio (Arts District Maker Space), CIP B-628 and B-629, in an amount not-to-exceed $50,000; and, be it further
RESOLVED, by the Danville Town Council, that the Town Manager is authorized to use a 20% contingency in the amount of $ 10,000 for additional special inspection and materials testing services, for a total authorized budget of $60,000; and, be it further RESOLVED, by the Danville Town Council, that the Town Manager is authorized to take all actions necessary to complete the work described herein, including approval of minor non-material changes and related documents, provided the total amount does not exceed the amount authorized herein.
APPROVED by the Danville Town Council at a regular meeting on July 21, 2026, by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
MAYOR
APPROVED AS TO FORM: ATTEST:
CITY ATTORNEY ACTING CITY CLERK
Docusign Envelope ID: C36D8A41- F8F4-8413- 82C1-C56AC6BC6F64 Parks & Facilities Projects
CIP 82 Town of Danville | 2026–2027 Operating Budget & Capital Improvement Program Town Green & Arts District
CIP Project: B-628
Department/Division: Recreation
Type: New (or Modified New)
Status:
Completed Phases:
2023/24
Project design
2025/26
Complete design
Project bid
Future Phases:
2026/27
Construction scheduled for August 2026
Description:
The Town Green & Arts District Project is a high- priority project identified in the Parks, Recreation & Arts Strategic Plan as important to the Parks, Recreation & Arts System. This project includes a comprehensive set of improvements, activities, and arts program strategies to activate the Town Green & Arts District on Front Street. The project includes a larger stage/ pavilion, seating options, musical garden, climbable art, creek walk enhancements, gateway monuments and Village Theatre enhancements.
Project Cost Estimate:
Prior Years 2026/ 27 2027/ 28 2028/ 29 2029/ 30 2030/ 31 Design/ Plan Review $ 100,000 $ 0 $ 0 $ 0 $ 0 $ 0
Construction $ 1,355,812 $ 0 $ 0 $ 0 $ 0 $ 0
Inspection & Admin.$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Total Cost Estimate: $ 1,455, 812 $ 0 $ 0 $ 0 $ 0 $ 0
Total Expenditure: $ 442,475
Unexpended as of 3/31/ 26: $ 1,013,337
Project Appropriation and Funding:
Prior Years 2026/ 27 2027/ 28 2028/ 29 2029/ 30 2030/ 31 CIP Gen Purpose Rev $ 1,355,812 $ 0 $ 0 $ 0 $ 0 $ 0
Park Facilities $ 100,000 $ 0 $ 0 $ 0 $ 0 $ 0
Total Funding: $ 1,455, 812 $ 0 $ 0 $ 0 $ 0 $ 0
ATTACHMENT B
danville. ca.gov CIP 83
Town Studio
Arts District Maker Space)
CIP Project: B-629
Department/Division: Recreation
Type: New (or Modified New)
Status:
Completed Phases:
2022/23
Finalize Front Street property purchase
2024/ 25
Project design
2025/26
Complete design
Project bid
Future Phases:
2026/27
Construction scheduled for August 2026
Description:
The Town Studio ( Arts District Maker Space) Project is identified in the Parks, Recreation & Arts Strategic Plan as important to the Parks, Recreation & Arts System. This project includes a comprehensive set of improvements, activities and arts program strategies to activate the Town Green & Arts District on Front Street. The Front Street property was specifically identified in the Town Green & Arts District Master Plan. The project includes a new building to become a maker space with restrooms, outdoor area including shade trellises, community tables and other seating.
Project Cost Estimate:
Prior Years 2026/ 27 2027/ 28 2028/ 29 2029/ 30 2030/ 31 Design/ Plan Review $ 676,500 $ 0 $ 0 $ 0 $ 0 $ 0
Construction $ 2,620,700 $ 0 $ 0 $ 0 $ 0 $ 0
Inspection & Admin.$ 0 $ 0 $ 0 $ 0 $ 0 $ 0
Total Cost Estimate: $ 3,297,200 $ 0 $ 0 $ 0 $ 0 $ 0
Total Expenditure: ($ 999,320)
Unexpended as of 3/31/ 26: $ 2,299,830
Project Appropriation and Funding:
Prior Years 2026/ 27 2027/ 28 2028/ 29 2029/ 30 2030/ 31 ARPA $ 600,000 $ 0 $ 0 $ 0 $ 0 $ 0
CIP Gen Purpose Rev $ 2,677,200 $ 0 $ 0 $ 0 $ 0 $ 0
Park Facilities $ 20,000 $ 0 $ 0 $ 0 $ 0 $ 0
Total Funding: $ 3,297,200 $ 0 $ 0 $ 0 $ 0 $ 0
ATTACHMENT C