Table of Contents
2022-9-6 Regular Meeting Agenda
Item 1 - Draft Action Minutes Regular Meeting 8-10-2022 Item 2 - List of Demands
Item 4 - Parks & Recreation Committee Appointment
Item 5 - AB361 Remote Meetings
Item 6 - Cal Cities Coastal Group Application
Item 7 - MBI Task Order
2 7
11 53
62 66
69 Del Mar City Council Meeting Agenda
VIA TELECONFERENCE ONLY
1050 Camino del Mar, Del Mar, California
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Remote Regular Meeting
VIA TELECONFERENCE ONLY
Tuesday, September 6, 2022 at 4:30 PM
In the interest of public health, and consistent with the provisions of Assembly Bill 361 (AB 361) and related resolutions adopted by the Del Mar City Council, the City of Del Mar is temporarily taking actions to mitigate the COVID-19 pandemic by holding City Council Meetings electronically or by teleconference. This is not an in-person meeting.
Public Participation/Comment
Members of the public can participate in the meeting by either submitting a written red dot comment via email to
[email protected] or by speaking live using the Zoom link and/or dial-in information provided below. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on. Those wishing to comment live should join the Zoom meeting when the item(s) they wish to speak on is announced or at the meeting start time for items not on the agenda.
Zoom Link: https://us02web.zoom.us/j/84790910014
Phone: (669) 900-6833
Meeting ID: 847 9091 0014
While registration is not required, staff recommends members of the public submit an optional tele-comment request form (www.delmar.ca.us/telecomment) to assist with speaker
management during the meeting. For more information please visit: www.delmar.ca.us/publiccomment.
Viewing the Meeting and Access to Agenda Materials
Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM.
Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website: http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at City Hall and the Del Mar Library during their business hours.
Special Needs: In compliance with the Americans with Disabilities Act, if you need special assistance to participate remotely in this meeting, please contact the Administrative Services Department via email at [email protected] or by calling (858) 755-9313, preferably at least 48 hours in advance of the meeting if possible.
Dwight Worden
Mayor
Tracy Martinez
Deputy Mayor
Dave Druker
Council Member
Terry Gaasterland
Council Member
Dan Quirk
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting September 6, 2022
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Public oral communications will take place shortly after the start of the meeting. Those wishing to comment on any matter not on the agenda may join the meeting at 4:30 PM using the Zoom link and dial-in information: https://us02web.zoom.us/j/84790910014; Phone: (669) 900-6833; Meeting ID: 847 9091 0014.
V. CITY COUNCIL COMMENTS
VI. COMMUNITY ANNOUNCEMENTS
VII. CITY MANAGER’S REPORT
VIII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council, staff, or the public so requests, in which event, the item will be considered separately.
1. Approval of Minutes: August 10, 2022 Regular Meeting Recommended Action: Approve Minutes.
Reference: Clerk’s Minutes Book
2. Ratification of List of Demands, dated September 6, 2022 Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
3. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
4. Parks and Recreation Committee Appointment
Recommended Action: The City Council Liaisons to the Parks and Recreation Committee recommend that the City Council reappoint Mac McLoughlin as a Del Mar City Council Regular Meeting September 6, 2022
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us voting member to the Committee to serve a full three-year term starting September 6, 2022, and ending on September 30, 2025.
Reference: Clerk’s File No. 401-5
5. Continuation of Remote Public Meetings in Compliance with Government Code Section 54953 (Assembly Bill 361)
Recommended Action: Staff recommends that the City Council adopt a Resolution (Attachment A) making the finding required by Government Code 54953 related to Assembly Bill 361 (AB 361) to continue with remote public meetings for the next thirty (30) days during the local emergency declared in response to the COVID-19 pandemic.
Reference: Clerk’s File No. 401-7
6. Application to the League of California Cities Coastal Cities Group Leadership Committee
Recommended Action: Mayor Worden requests the City Council support his potential appointment to the League of California Cities Coastal Cities Group Leadership Committee.
Reference: Clerk’s File No. 1506-2
7. Approval of a Task Order with Michael Baker International to Perform a Phase 1 Engineering Assessment of San Dieguito Drive
Recommended Action: Staff recommends that the City Council approve a $64,500 task order with Michael Baker International (MBI) to perform a Phase 1 Engineering Assessment of San Dieguito Drive.
Reference: Clerk’s File No. 406-1
IX. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
A. 22nd District Agricultural Association Community Relations Committee (Gaasterland/Martinez)
B. Clean Energy Alliance JPA (CEA) Board of Directors (Druker/Worden) C. CSA-17 Ambulance District Advisory Board (Martinez/Druker) D. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Druker/Martinez) E. League of California Cities – San Diego Chapter (Worden/Martinez) F. North County Transit District (NCTD) (Quirk/Gaasterland/Druker) G. Regional Solid Waste Association (Worden/Quirk)
Del Mar City Council Regular Meeting September 6, 2022
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us H. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Druker/Quirk)
I. SANDAG Borders Committee (Druker)
J. SANDAG Regional Planning Committee (Gaasterland)
K. SANDAG Shoreline Preservation Working Group (Worden/Gaasterland) L. San Diego Metropolitan Wastewater Commission/JPA (Quirk/Bride) M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Worden/Quirk)
N. Other Regional Organization Reports
X. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Ad-Hoc Referendum Subcommittee (Gaasterland/Druker)
B. Arts Advisory Committee (Druker/Worden)
C. Clean Water Rate Project (Druker, Quirk)
D. Del Mar Community Connections (Martinez/Quirk)
E. Del Mar Village Association (Druker/Quirk)
F. Finance Committee (Gaasterland/Quirk)
G. Housing Subcommittee (Gaasterland/Martinez)
H. Human Resources Subcommittee (Druker/Worden)
I. Legislative Subcommittee (Gaasterland/Druker)
J. Long-Term Rail Relocation Subcommittee (Gaasterland/Druker) K. Measure Q Citizen Oversight Committee (Druker/Quirk) L. Parks and Recreation Committee (Druker/Worden)
M. Planning Process Subcommittee (Druker/Gaasterland)
N. Safe Rail Crossing and Bluff Stabilization Subcommittee (Gaasterland/Druker) O. Lagoon Committee (Quirk/Worden)
P. Sea-Level Rise Adaptation Plan Implementation Subcommittee (Gaasterland/Martinez)
Q. Shores Advisory Committee (Gaasterland/Martinez)
R. Solid Waste Procurement Services Ad-Hoc Subcommittee (Quirk/Worden) S. Sustainability Advisory Committee (DrukerWorden)
T. Traffic and Parking Advisory Committee (Martinez/Worden) U. Undergrounding Project Advisory Committee (Gaasterland/Quirk) V. Other Committee-Subcommittee Reports
XI. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.
Del Mar City Council Regular Meeting September 6, 2022
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us September 19, 2022
Update from Clean Energy Alliance CEO Barbara Boswell
Amendment to Kleinfelder's Scope of Work for Camino del Mar Bridge Project Sustainability Advisory Committee Appointment (Tentative) Parks & Recreation Committee Appointment (Tentative)
SHSP Grant Acceptance - Structural Fire Turnout Gear
Planning and Building Fee Schedule Administrative Update Utility Underground Project Update and Resolution Declaring Tewa Court/10th Street Utility Undergrounding District Pole Removal Date
Long-term Major Encroachment Permit (EP22-067) 1128 Cuchara Drive Award of Construction Contract for Tot Lot Renovation Project Initial Consideration of TSV21-022 Planning Commission Action (Deftos) Authorization to Purchase new Del Mar Fire Engine
XII. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 31st day of August, 2022, at approximately 12:30 p.m.
___________________________________________ 8/31/2022
Sarah Krietor, Administrative Services Manager/ Date
City Clerk
CITY OF DEL MAR
CITY COUNCIL REGULAR MEETING MINUTES
AUGUST 10, 2022 – VIA TELECONFERENCE ONLY
1050 Camino del Mar, Del Mar California 92014
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.
CALL TO ORDER
Mayor Worden called the Regular Meeting to order at 2:01 p.m.
ROLL CALL
Present: Mayor Dwight Worden; Deputy Mayor Tracy Martinez; Councilmembers Dave Druker and Terry Gaasterland.
Absent: Councilmember Dan Quirk
PLEDGE OF ALLEGIANCE
Mayor Worden led the Pledge of Allegiance.
PUBLIC ORAL COMMUNICATIONS
None.
CITY COUNCIL COMMENTS & COMMUNITY ANNOUNCEMENTS
None.
CITY MANAGER’S REPORT
City Manager Ashley Jones reported that the Tennis Court Resurfacing Project commencing will commence on August 19, 2022, and is expected to be complete within two weeks; reminded the community about EDCO’s advance billing for trash collection services; and reported that August 12, 2022, is the deadline for the candidate filing period for two Council seats in the upcoming November 2022 election.
CONSENT CALENDAR
Associate Management Analyst Kseniia Izgarskaia, who was serving as Deputy Clerk for the meeting, read the titles of the items included on the Consent Calendar. There were no public speakers for the consent calendar items.
IT WAS MOVED BY COUNCILMEMBER DRUKER, SECONDED BY COUNCILMEMBER GAASTERLAND TO APPROVE THE CONSENT CALENDAR ITEMS 1 THROUGH 8. (VOTE 4-0- 1, COUNCILMEMBER QUIRK ABSENT)
1 September 6, 2022 Item 01
City Council Regular Minutes
August 10, 2022
Ayes: Mayor Worden, Deputy Mayor Martinez, and Councilmembers Druker and Gaasterland; Noes:
0; Absent: Councilmember Quirk; Abstain: 0.
ITEM 1: APPROVAL OF MINUTES: JULY 25, 2022 REGULAR AND SPECIAL MEETING (CLERK’S MINUTES BOOK)
Council approved the minutes, on consent.
ITEM 2: RATIFICATION OF LIST OF DEMANDS, DATED AUGUST 10, 2022 (CLERK’S FILE NO. 201-3)
Council approved the list of demands, on consent.
ITEM 3: WAIVER OF READING OF ORDINANCES ON AGENDA (CLERK’S FILE NO. 401- 4)
Council waived the reading of ordinances, on consent.
ITEM 4: ADOPTION OF AN ORDINANCE APPROVING A DEVELOPMENT AGREEMENT (DA 22-001) AND AN ASSOCIATED REGULATORY HOUSING AGREEMENT FOR
A MIXED-USE COMMERCIAL AND RESIDENTIAL DEVELOPMENT LOCATED AT 941 CAMINO DEL MAR (APNS: 300-221-32 & 33) (“PROPERTY”) (CLERK’S FILE NO. 401-4)
Council adopted Ordinance 992, “AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, ADOPTING FINDINGS FOR AND APPROVING A DEVELOPMENT AGREEMENT, DA22- 001, FOR A MIXED-USE COMMERCIAL AND RESIDENTIAL DEVELOPMENT LOCATED AT 941 CAMINO DEL MAR”, and authorized the City Manager to execute and record Development Agreement DA22- 01 and its related exhibits, on consent.
ITEM 5: SECOND AMENDMENT TO THE AGREEMENT WITH MSC JANITORIAL SERVICES, INC. FOR JANITORIAL SERVICES (CLERK’S FILE NO. 406-1) Council approved the Second Amendment to the janitorial services agreement with MSC Janitorial Services Inc., amending the scope of services, fee schedule, and agreement term; and authorized the City Manager to execute the Second Amendment, on consent.
ITEM 6: DEL MAR APPOINTMENT TO THE CLEAN ENERGY (CEA) ALLIANCE COMMUNITY ADVISORY COMMITTEE (CLERK’S FILE NO. 401-5, 1403-4) Council appointed Dolores Jamison as the City of Del Mar’s representative to CEA’s Community Advisory Committee for a term through December 31, 2022, on consent.
ITEM 7: FIRST AMENDMENT TO THE CLEAN ENERGY ALLIANCE JOINT POWERS AGREEMENT (CLERK’S FILE NO. 406-1)
2 September 6, 2022 Item 01
City Council Regular Minutes
August 10, 2022
Council approved the First Amendment to the CEA Joint Powers Agreement (JPA) that officially recognizes the addition of the cities of Oceanside and Vista as member agencies and authorized the City Manager to execute the First Amendment, on consent.
ITEM 8: PROPOSED RECLASSIFICATION OF POSITIONS IN THE PUBLIC WORKS DEPARTMENT (CLERK’S FILE NO. 504-2)
Council adopted Resolution 2022-56, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DEL MAR, CALIFORNIA, AUTHORIZING THE RECLASSIFICATION
OF THE ASSOCIATE ENGINEER POSITION TO A PROJECT MANAGER I/II, THE
RECLASSIFICATION OF THE PROJECT ASSISTANT POSITION TO A
MANAGEMENT ANALYST, AND AMENDING THE COMPENSATION PLANS FOR
MANAGEMENT, PROFESSIONAL AND CONFIDENTIAL EMPLOYEES AND GENERAL EMPLOYEES”, on consent.
CITY COUNCIL OTHER BUSINESS
ITEM 9: CONSIDER CONTINUATION OF REMOTE PUBLIC MEETINGS IN COMPLIANCE WITH GOVERNMENT CODE SECTION 54953 (ASSEMBLY BILL 361) (CLERK’S FILE NO. 401-7)
City Manager Jones provided a brief presentation for this item.
There were no public speakers.
Council discussion focused on continuing remote public meetings through the end of October 2022, due to safety concerns related to increasing COVID case rates in San Diego County and providing the public with at least a five-week notice prior to reinstating in-person meetings.
Council directed staff to include a discussion item on the October 17, 2022, City Council meeting agenda to reassess the status of the virus and need for continued remote public meetings.
City Manager Jones clarified that the resolution included with the agenda report would extend remote public meetings for thirty (30) days, and staff will continue bringing resolutions for Council’s consideration through October in order to continue remote public meetings as required by Government Code Section 54953.
Deputy Mayor Martinez suggested including information about reconsidering in-person public meetings at the October 17, 2022 City Council meeting in the Del Mar Weekly newsletter.
IT WAS MOVED BY COUNCILMEMBER GAASTERLAND, SECONDED BY COUNCILMEMBER DRUKER TO ADOPT RESOLUTION 2022-57, “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, MAKING FINDINGS REQUIRED UNDER GOVERNMENT CODE SECTION 54953 RELATED TO ASSEMBLY BILL 361 IN ORDER TO CONTINUE THE USE
OF TELECONFERENCE OR A REMOTE MEETING PLATFORM TO FACILITATE REMOTE PUBLIC MEETINGS”, AND TO CONTINUE WITH REMOTE PUBLIC MEETINGS FOR THE NEXT 3 September 6, 2022 Item 01
City Council Regular Minutes
August 10, 2022
THIRTY (30) DAYS DURING THE LOCAL EMERGENCY DECLARED IN RESPONSE TO THE COVID-19 GLOBAL PANDEMIC. (VOTE 4-0-1, COUNCILMEMBER QUIRK ABSENT) Ayes: Mayor Worden, Deputy Mayor Martinez, and Councilmembers Druker and Gaasterland; Noes:
0; Absent: Councilmember Quirk; Abstain: 0.
REGIONAL ORGANIZATION AND COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY
ORGANIZATION REPORTS
City Council representatives reported on the Clean Energy Alliance.
ADJOURNMENT
Mayor Worden adjourned the meeting at 2:15 p.m.
Kseniia Izgarskaia, Associate Management
Analyst/Deputy City Clerk
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City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Mayor Dwight Worden and Council Member Dave Druker, Liaisons to the Parks and Recreation Committee
Prepared by Kseniia Izgarskaia, Associate Management Analyst DATE: September 6, 2022
SUBJECT: Parks and Recreation Committee Appointment
REQUESTED ACTION/RECOMMENDATION:
The City Council Liaisons to the Parks and Recreation Committee recommend that the City Council reappoint Mac McLoughlin as a voting member to the Committee to serve a full threeyear term starting September 6, 2022, and ending on September 30, 2025.
DISCUSSION/ANALYSIS:
The Parks and Recreation Committee (Committee) was established to advise the City Council on matters related to City parks and open space lands, recreation facilities, trails and scenic preserves, and to plan for specific development of open space. The Committee’s work plan includes review of the City’s need for park and recreation facilities; review of guidelines governing the use and enjoyment of public parks and open space lands; making recommendations to City staff regarding the efficient and adequate maintenance of City parks and open space lands; and review of guidelines governing the use of the City’s trails and Adopt-a-Spots. The Committee consists of seven voting members serving three-year terms. One member may be a non-resident.
There are currently two vacancies on the Committee due to Mac McLoughlin and Andrea Moreno’s term expirations on September 1, 2022. City staff advertised the vacancies, and one Citizen Interest Form was received during the recruitment period from Mac McLoughlin (Attachment A). The Council Liaisons to the Committee have reviewed the application and recommend that the City Council reappoint Mac McLoughlin as a voting member for a full threeyear term effective September 6, 2022, and ending on September 30, 2025.
If the recommended appointment is approved by the City Council, the Committee will have one remaining vacancy. The City is currently soliciting applications for this vacancy. A copy of the current Committee roster is included as Attachment B.
ATTACHMENTS:
Attachment A – Citizen Interest Form
Attachment B – Current Parks and Recreation Committee Roster 1 September 6, 2022 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
MCLOUGHLIN MICHAEL (MAC) P
Last Name First Name Middle Initial
Del Mar
Home Street Address City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2nd choice, etc.):
___ Design Review Board ___ Planning Commission
Arts Advisory Committee X Parks and Recreation Committee Finance Committee Traffic and Parking Advisory Committee Measure Q Citizen Oversight Committee Lagoon Committee
Other(s) (please indicate):______________ Sustainability Advisory Committee Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Resident of Del Mar since 1998.
On the Parks and Rec Committee for 5 years. Chairperson for the past 3 years.
Education:
BA UC Riverside – Economics
MBA – Cal Poly Pomona
2 September 6, 2022 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
4 years on the Fairground Long-term Plan Committee
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Parks & Rec
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference:
NAME STREET NAME (no house
number)
Phone Number
Residency
Month Year
I have been a resident of California since: January 1948 I have been a resident of San Diego County since: June 1991 I have been a resident of Del Mar since: August 1998
Are you a full-time or part-time resident of Del Mar? ☒ Full-time ☐ Part-time
Is Del Mar your primary place of residence? ☒ Yes ☐ No
Are you a register voter in Del Mar? ☒ Yes ☐ No
3 September 6, 2022 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 4 September 6, 2022 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. To avoid conflicts of interest, members of the Measure Q Citizen Oversight Committee cannot concurrently serve on the Undergrounding Project Advisory Committee. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why? I love to have our visitors see our open parks, and trains. We have a BEAUTIFUL city and we should be prowd to share it with our visitors.
Having every resident and visitor be aware of our parks and trains. They are a treasure. 5 September 6, 2022 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why?
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Project Advisory Committee
The Undergrounding Project Advisory Committee is seeking applicants with an interest in the citywide undergrounding project. To avoid conflicts of interest, members of the Undergrounding Project Advisory Committee cannot concurrently serve on the Measure Q Citizen Oversight Committee.
Geographic diversity is desirable and will be taken into account. What part of town do you live in? Check the neighborhood map to verify your neighborhood.
☐ North Bluff ☐ North Beach
☐ South Beach ☐ Village Center
☐ South Bluff ☐ South Hills
☐ North Hills ☐ Valley
6 September 6, 2022 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. _____________________________ __________________________ Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
7 September 6, 2022 Item 04
City of Del Mar
Parks & Recreation Committee
Email [email protected]
Home Phone Home: (858) 259-6233
Alternate Phone Mobile: (858) 354-7714
Address
2074 Gatun St.
Del Mar, CA 92014
Appointing Authority City Council
Position Chair
Mac McLoughlin
1st Term Jul 02, 2018 - Sep 01, 2022
Email [email protected]
Home Phone (858) 210-2769
Address
155 15TH Street, #22
Del Mar, CA 92014
Appointing Authority City Council
Position Secretary
John Peterson
2nd Term May 02, 2017 - Feb 01, 2023
Email [email protected]
Home Phone Home: (858) 755-2330
Alternate Phone Mobile: (858) 880-5288
Address
328 Bellaire Street
Del Mar, CA 92014
Appointing Authority City Council
Mary E. Friestedt
1st Term Feb 20, 2018 - Feb 02, 2023
Email [email protected]
Home Phone Home: (858) 755-9196
Alternate Phone Business: (858) 692-0355
Address
1535 Forest Way
Del Mar, CA 92014
Appointing Authority City Council
Felise B Levine
1st Term Feb 05, 2018 - Jan 01, 2024
Board Roster
Parks & Recreation Committee Page 1 of 2
8 September 6, 2022 Item 04
Email [email protected]
Home Phone Mobile: (858) 437-2665
Address
1135 Stratford Ct.
Del Mar, CA 92014
Appointing Authority City Council
Claire Mcgreal
2nd Term Jun 02, 2019 - Mar 02, 2025
Email [email protected]
Home Phone Home: (858) 755-5998
Alternate Phone Business: (619) 675-7174
Address
442 Zuni Drive
Del Mar, CA 92014
Arlene Prater
1st Term Mar 21, 2022 - Mar 31, 2025
Appointing Authority City Council
Position Vice Chair
Vacancy
Parks & Recreation Committee Page 2 of 2
9 September 6, 2022 Item 04
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Via Ashley Jones, City Manager
DATE: September 6, 2022
SUBJECT: Continuation of Remote Public Meetings in Compliance with Government Code Section 54953 (Assembly Bill 361)
REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution (Attachment A) making the finding required by Government Code 54953 related to Assembly Bill 361 (AB 361) to continue with remote public meetings for the next thirty (30) days during the local emergency declared in response to the COVID-19 pandemic.
DISCUSSION/ANALYSIS:
On September 16, 2021, the Governor signed Assembly Bill 361 (AB 361), which waives certain provisions of the Brown Act and allows for continued remote public meetings during the pandemic if specific findings are made by the City Council. Under AB 361, in order to hold remote public meetings during the declared state of emergency due to the COVID-19 pandemic, the City Council must adopt a Resolution (Attachment A) making at least one of the two findings: 1) state or local officials have recommended measures to promote social distancing; and/or 2) that meeting in-person would pose an imminent risk to the health and safety of attendees. Additionally, the City Council will need to reevaluate and readopt this Resolution every 30 days, which can be accomplished on the consent agenda.
On October 4, 2021, the City Council adopted Resolution 2021-45 making the finding that meeting in-person would pose an imminent risk to the health and safety of attendees as the current state and local health orders do not explicitly require or promote social distancing at this time. The City Council has reconsidered the circumstances of the state of emergency every thirty (30) days and has adopted a number of resolutions extending remote public meetings. Most recently, Resolution 2022-57 was adopted August 10, 2022, to continue with remote meetings through September 9, 2022. These resolutions apply to all City public meetings including the City Council, Design Review Board, Planning Commission, and City advisory committees.
. Approval of the proposed Resolution (Attachment A) will allow the City Council, Planning Commission, Design Review Board, and City advisory committees to continue to meet remotely through October 6, 2022.
1 September 6, 2022 Item 05
City Council Agenda Report
Continuation of Remote Public Meetings in Compliance with AB361 September 6, 2022
The City Council most recently reconsidered timing options for resuming in-person public meetings on August 10, 2022. Based on the current public health status of the COVID-19 pandemic and the rise in positive cases and hospitalizations countywide, the City Council decided to continue to meet remotely and will discuss the potential to move to in-person meetings at their October 17, 2022, meeting.
In accordance with Government Code Section 54953 (AB 361) the City Council will continue to reconsider the public health circumstances every thirty (30) days.
PRIOR CITY COUNCIL REVIEW:
The City Council declared a local emergency in response to the COVID-19 pandemic on March 14, 2020, and has been meeting remotely since that time. The City Council adopted Resolution 2021-45 on October 4, 2021; Resolution 2021-46 on November 1, 2021; Resolution 2021-49 on November 19, 2021; Resolution 2021-53 on December 13, 2021; Resolution 2022-01 on January 10, 2022; Resolution 2022-11 on February 7, 2022; Resolution 2022-18 on March 7, 2022; Resolution 2022-22 on April 4, 2022; Resolution 2022- 26 on May 2, 2022; Resolution 2022-29 on May 16, 2022; Resolution 2022-34 on June 6, 2022; Resolution 2022-29 on June 20, 2022; Resolution 2022-52 on July 11, 2022; Resolution 2022-54 on July 25, 2022; and Resolution 2022-57 on August 10, 2022, allowing for the continuation of remote public meetings under the provisions established by AB361.
FISCAL IMPACT:
There is no fiscal impact or action to be taken by the City Council related to this agenda item.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and not specifically related to the identified Council goals and priorities for FY 2022-23.
ATTACHMENTS:
Attachment A – Resolution Related to AB 361 Thirty (30) Day Continuance 2 September 6, 2022 Item 05
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, MAKING FINDINGS REQUIRED UNDER
GOVERNMENT CODE SECTION 54953 RELATED TO ASSEMBLY
BILL 361 IN ORDER TO CONTINUE THE USE OF
TELECONFERENCE OR A REMOTE MEETING PLATFORM TO
FACILITATE REMOTE PUBLIC MEETINGS
WHEREAS, there exists the COVID-19 virus, which represents a serious public health threat; and
WHEREAS, on February 14, 2020, the San Diego County Health Officer declared a Local Health Emergency as a result of the COVID-19 virus; which was subsequently ratified by the Board of Supervisors on February 19, 2020; and
WHEREAS, on March 4, 2020, the State of California declared a State of Emergency as a result of the COVID-19 virus; and
WHEREAS, on March 13, 2020, the President of the United States declared a national emergency as a result of the COVID-19 virus; and
WHEREAS, on March 14, 2020, the City of Del Mar adopted Resolution 2020-12 declaring a local emergency related to COVID-19 and has been meeting remotely since that time in accordance with multiple Executive Orders issued by the Governor waiving certain provisions of the Brown Act; and
WHEREAS, on September 16, 2021, the Governor signed Assembly Bill 361 (AB 361) waiving certain provisions of the Brown Act during declared states of emergency and allowing for the continuation of remote public meetings if specific findings are made; and WHEREAS, on October 4, 2021, the City Council adopted Resolution 2021-45 making findings in accordance with AB 361, thereby waiving specific provisions of the Brown Act in order to continue the use of teleconference or a remote meeting platform to facilitate remote public meetings; and
WHEREAS, the City Council reconsidered the circumstances of the state of emergency, determined that meeting in person would directly impact the ability of the members and the public to meet safely and adopted Resolution 2021-46 on November 1, 2021; Resolution 2021-49 on November 19, 2021; Resolution 2021-53 on December 13; 2021; Resolution 2022-01 on January 10, 2022; Resolution 2022-11 on February 7, 2022; Resolution 2022-18 on March 7, 2022; Resolution 2022-22 on April 4, 2022; Resolution 2022- 26 on May 2, 2022; Resolution 2022-29 on May 16, 2022; Resolution 2022-34 on June 6, 2022; Resolution 2022-39 on June 20, 2022; Resolution 2022-52 on July 11, 2022; Resolution 2022-54 on July 25, 2022; and Resolution 2022-57 on August 10, 2022; and WHEREAS, on September 6, 2022, the City Council reconsidered the circumstances of the state of emergency and determined that meeting in person would directly impact the ability of the members and the public to meet safely.
3 September 6, 2022 Item 05
Resolution No. 2022-XX
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar that the City of Del Mar may continue to use teleconference or a remote meeting platform for the next thirty (30) days in accordance with AB 361 based on the following findings:
1. The City Council has held public meetings during the declared emergency related to the COVID-19 pandemic and has determined by a majority vote of the City Council that as a result of the COVID-19 global pandemic, meeting in person would present imminent risks to the health or safety of members and attendees.
BE IT FURTHER RESOLVED by the City Council that this resolution applies to the City Council, Design Review Board, Planning Commission, and all City advisory committees.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular meeting held this 6th day of September 2022. ___________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2022-XX, adopted by the City Council of the City of Del Mar, California at a Regular Meeting held the 6th day of September 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk, City of Del Mar
4 September 6, 2022 Item 05
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Deputy Mayor and City Councilmembers
FROM: Mayor Dwight Worden
Prepared by Clem Brown, Interim Assistant City Manager
DATE: September 6, 2022
SUBJECT: Application to the League of California Cities Coastal Cities Group Leadership Committee
REQUESTED ACTION/RECOMMENDATION:
Mayor Worden requests the City Council support his potential appointment to the League of California Cities Coastal Cities Group Leadership Committee.
BACKGROUND:
Composed of the 61 cities located within the coastal zone, the League of California Cities (Cal Cities) Coastal Cities Group collaborates on sea level rise mitigation efforts, land use regulations, and other coastal issues. The Leadership Committee consists of one elected official and their respective city manager or staff designee from each of the six regions within the coastal zone. One of the six regions is the San Diego coastal zone. Currently, the San Diego coastal zone is represented by Mayor Pro Tempore Ed Spriggs from the City of Imperial Beach.
The Leadership Committee helps facilitate the group’s operations and plays a key role in its activities, including building and maintaining relationships with California Coastal Commissioners and staff. The chair and vice chair positions are drawn from the Leadership Committee. It also serves as a conduit for related information and works closely with Cal Cities’ policy committees and board of directors.
DISCUSSION/ANALYSIS:
Currently, Mayor Worden is the Del Mar representative to the SANDAG Shoreline Protection Working Group. He was also a Council liaison to the City of Del Mar’s Sea Level Rise Technical Advisory Committee (STAC) who helped to develop the City’s Sea Level Rise Adaptation Plan.
Cal Cities is recruiting an elected official to fill an upcoming open seat for the San Diego coastal zone representative to the Coastal Cities Group Leadership Committee due to the pending retirement of Mayor Pro Tempore Ed Spriggs. Staff from Cal Cities approached Mayor Worden and asked that he consider submitting an application for this appointment. 1 September 6, 2022 Item 06
City Council Agenda Report
Coastal Cities Group Leadership Committee Appointment
September 6, 2022
Mayor Worden submitted an application (Attachment A) and requests the City Council formally support his potential appointment to the Leadership Committee. Cal Cities will review applicants on their leadership skills, policy awareness, expertise on coastal issues, and experience within Cal Cities. If Mayor Worden is appointed to the committee, the transition would take place after the November election. Because Mayor Worden is running for reelection for the Del Mar City Council, his appointment would be dependent on his reelection to City Council.
In order to be considered, Mayor Worden needs to demonstrate he has the support of his Council colleges to serve in this role on the Leadership Committee, which Cal Cities has asked to be provided as soon as possible given the application deadline closed on August 12, 2022.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and not specifically related to the identified Council goals and priorities for FY 2022-23.
ATTACHMENTS:
Attachment A – Mayor Worden’s Application to Coastal Cities Group Leadership Committee 2 September 6, 2022 Item 06
DWIGHT’S APPLICATION TO SERVE IN A LEADERSHIP ROLE
ON THE LEAGUE OF CAL CITIES COASTAL WORKING GROUP
433 Words:
I practiced local government and environmental law for 26 years, including serving as city attorney for the city of Del Mar, before retiring in 2001. I represented many other cities as special counsel on a variety of issues, and I served for many years as an Arbitrator and Mediator for the American Arbitration Association, and as a judge pro tempore for the San Diego Superior Court.
One of my areas of specialty was the Coastal Act. I have lectured (including to Commission staff and the League of Cal Cities) and published on the Coastal Act. I served on the Commission as an appointee of Governor Brown (Brown 1) and also as an appointee of Senator Jim Mills. I have testified in both state and federal courts as an expert witness on the Coastal Act. I represented many citizen and environmental groups, local governments, and private property owners, before the Commission during my years of practice, and I have litigated cases against, and in support of the Commission. I was the legal counsel for the City of Carlsbad, along with Counsel for the Coastal Commission, in successfully defending the restoration of Batiquitos Lagoon before the commission and in the court system, and I was general counsel for the San Dieguito River Valley Joint Powers Authority for 15 years, until retirement, representing the JPA before the Commission regarding the designation and adoption of San Dieguito Lagoon for wetlands restoration as mitigation for SONGS.
As a city council member I was in a leadership role for my city in developing our sea level rise risk studies and adaptation plan, among the first in the state. As a council member I have testified to the state legislature on coastal issues and bills. I have been a participant in the Coastal Cities Group (I think!) since its inception. As my city's representative I now serve on the San Dieguito River Valley JPA Board of directors, and am involved in its ongoing activities regarding coastal issues, including the SANDAG funded lagoon restoration expansion. I do my best to keep up and am fully informed on all topical and current Coastal Act issues, including the latest in sea level rise, short term rentals, mitigation requirements and ratios, lagoon management and restoration, infrastructure management, social and environmental equity, and more.
Caveat: I am up for reelection to my 3rd term in November of 2022. If not reelected I will not be able to serve. Also, I am submitting this application at the request of League staff with the understanding that I need the approval of my council to accept this position.
Attachment A 3 September 6, 2022 Item 06
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Joe Bride, Public Works Director
Ashley Jones, City Manager
DATE: September 6, 2022
SUBJECT: Approval of a Task Order with Michael Baker International to Perform a Phase 1 Engineering Assessment of San Dieguito Drive
REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council approve a $64,500 task order with Michael Baker International (MBI) to perform a Phase 1 Engineering Assessment of San Dieguito Drive.
DISCUSSION/ANALYSIS:
San Dieguito Drive is a private road in the City of Del Mar that extends from the intersection of San Dieguito Drive and Racetrack View Drive to Oribia Road (1400/1500/1600 blocks).
The road is not part of the City’s public streets system and is therefore not owned or maintained by the City of Del Mar. However, there is an easement on San Dieguito Road that grants the City right of way for road purposes and for sewer, water, gas power, and telephone lines.
Currently, San Dieguito Drive is in a deteriorated condition and in need of repair. For well over 20 years, City staff have been providing information and discussing alternatives with residents of San Dieguito Drive and the surrounding area about how they could develop a road of sufficient quality so that it could be considered for acceptance into the City’s streets and roadways system and added to the City’s regular street maintenance schedule.
The City Council has indicated a willingness to evaluate potential options to partner with the residents for the development (design, permitting, and construction) of the road in accordance with the County of San Diego’s Public Road Standards and Design Standards, professional engineering practices, and relative stakeholders (emergency responders, etc.). The total project cost is unknown at this time; however, based on a rough initial estimate staff believes the work could cost up to $2,500,000.
The first step to better understanding the necessary scope of work and costs would be for the City to authorize MBI’s task order to conduct a Phase 1 Engineering Assessment of the private road’s existing conditions. The assessment would define the extent of physical modifications necessary to improve the road to public standards, resulting in conceptual exhibits depicting existing conditions and required improvements, and provide estimated costs to do so. Work would include public outreach, locating existing utilities, review of available plans and records, field/aerial surveys, and production of base mapping and 1 September 6, 2022 Item 07
City Council Agenda Report
San Dieguito Drive Phase 1 Engineering Assessment
September 6, 2022
boundary surveys. Once complete, assessment will provide important information for all parties and will help determine how to best move forward.
If, based on the information provided through the Phase 1 Engineering Assessment, the residents and City agree to continue to move forward, a Phase 2 Engineering Design would be the next step in the process. The Phase 2 work would include conducting detailed engineering studies (including drainage, geotechnical, structural, and sewer) and producing engineering design plans and documents for construction, permitting, and right-of-way acquisition. At the same time, staff would work with a specialty consultant and the residents to understand the process to establish a special Tax Assessment District to provide the necessary resident portion of the funding needed to complete the improvements. The scope of work and fee for these activities would depend on the results of the Phase 1 Engineering Assessment and would require future City Council approval.
The Phase 1 Engineering Assessment task order with MBI will cost $64,500 (Attachment A).
The engineering work requires information included in the Preliminary Title Reports (PTRs) for the 14 residential properties that San Dieguito Drive currently crosses. The City Council has conveyed to staff the expectation that the title report information be provided by the residents located within the assessment area prior to commencement of work on the Engineering Assessment. To date, the Crest Canyon Neighborhood Committee (CCNC) has provided copies of all 14 title reports to the City, which and are under review by staff to determine what information, if any, may be missing. Staff will issue MBI’s Notice to Proceed on the Preliminary Engineering Assessment after all of the necessary title information has been reviewed for completeness and any missing information has been collected.
It is worth noting that the CCNC, which is made up of residents on San Dieguito Drive and Oribia Road, has been working with the City to facilitate the gathering of title reports and the sharing of information between City staff and San Dieguito area property owners to simplify and streamline the exchange of information in a timely and efficient manner. This collaboration has been particularly helpful to the City due to limited staffing resources and is critical to the City’s ability to engage on this effort at this time.
PRIOR CITY COUNCIL REVIEW:
On June 20, 2022, City Council approved $104,000 for the San Dieguito Drive Preliminary Engineering Assessment and Special Tax Assessment District coordination in the Fiscal Year 2022-2023 Operating and Capital Budget.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item. At this time, there are sufficient funds available in the Fiscal Year 2022-2023 Operating and Capital Budget. Any necessary adjustments to the budget for the next fiscal year will be included in upcoming two-year budget process.
ENVIRONMENTAL IMPACT:
The action being considered is covered by the California Environmental Quality Act (CEQA) statutory exemption per Section 15262 of the CEQA Guidelines (Feasibility and Planning Studies). A project involving only feasibility or planning studies for possible future actions which 2 September 6, 2022 Item 07
City Council Agenda Report
San Dieguito Drive Phase 1 Engineering Assessment
September 6, 2022
the agency, board, or commission has not approved, adopted, or funded does not require the preparation of an EIR or Negative Declaration but does require consideration of environmental factors. The associated Preliminary Assessment activity involves outreach activity and preparation of studies that will not result in the direct or indirect physical change in the environment, with the exception of associated repair and maintenance work to the existing roadway to fix existing potholes. The associated road maintenance work listed in the task order is covered by a categorical exemption per Section 15301(c) (Existing Facilities) as there would be no expansion of roadway use involved in the repair of potholes on the existing roadway.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
Identifying the scope of work and costs required to address the current condition of San Dieguito Drive is a City Council Tier 1 Priority for FY2022-23.
ATTACHMENTS:
Attachment A – MBI Proposal for San Dieguito Drive Phase 1 Engineering Assessment 3 September 6, 2022 Item 07
December 8, 2021
Joe Bride
Public Works Director / City Engineer
City of Del Mar
2240 Jimmy Durante Boulevard
Del Mar, CA 92014
Re: City of Del Mar As-Needed Professional Services Agreement Proposal for San Dieguito Drive Improvement Project
Dear Joe:
Pursuant to your request, the Michael Baker International team is pleased to provide you with this proposed scope of services and cost estimate for the above-mentioned project. Below is a summary breakdown of the tasks we would undertake to prepare the Improvement Plans to improve the private portion of San Dieguito Road for acceptance into the City’s publicly maintained road system. The proposed scope is divided into two phases. Phase 1 would determine the extent of the physical modifications required to improve the existing private road and would define the work to be done in Phase 2. Phase 2 would prepare the necessary designs, plans, and documents for the construction of physical improvements to the private section of San Dieguito Road. A detailed scope of services and cost estimate is attached.
Phase 1: Preliminary Assessment $64,500
Site Visits and Review of Existing Plans, Topographic and Boundary Surveys, Public Outreach and Coordination, Utility Mark-Outs and Potholing, Existing Alignment Assessment, Project Management and Meetings
Phase 2: Road Improvement Design, Construction Documents and Right-of-Way Acquisition Documents $167,000
Geotechnical Assessment, Drainage Study and Report, Sewer Main Design, Construction Documents, Record of Survey Map, Right-of-Way Acquisition Legal Descriptions and Plats, Project Management and Meetings Our staff is ready to commence the City Engineering and Land Surveying Services upon your approval of our scope of services. If you have any questions about this scope of services and cost estimate, please feel free to contact me at 760-603-6243.
Sincerely,
Tim Thiele, PE
Contract Manager
4 September 6, 2022 Item 07
City of Del Mar
December 8, 2021
Private San Dieguito Drive Improvement Project Page 1
City of Del Mar As-Needed Professional Services Agreement Proposal for San Dieguito Drive Improvement Project
Project Understanding
The section of San Dieguito Drive from Oribia Road north to the outlet of Crest Canyon, where San Dieguito Drive turns to bear northwest along the edge of the lagoon, is not a publicly maintained road. The stretch of road is within the City limits near the City’s eastern boundary.
Michael Baker International (MBI) understands that the City of Del Mar desires a proposal to understand what it would take to improve this section of San Dieguito Road for acceptance into the City’s publicly maintained road system. This would involve engineering studies, community outreach, the preparation of Roadway Improvement Drawings, review by City staff, physical improvements to the roadway, and City Council Acceptance Action.
This portion of San Dieguito Road is approximately 1,000 feet in length, slopes from north to south with an approximate elevation drop of 90 feet to the south, with existing underground water main and gas line utilities beneath the road. Stormwater drainage facilities are not known to exist along the road, except a drainage inlet into an 18-inch diameter CMP culvert at the intersection of the private and public portions of San Dieguito Drive. The road is within an existing assumed 60-foot wide private road easement, and the road surface is assumed to have a variable width that is assumed to average about 18 feet. The road surface exhibits deterioration and cracking, especially down the center of the road. It is understood that it is expected that undergrounding of the overhead electrical utilities along the road would occur prior to any physical road improvement construction.
Scope of Services
This scope has been prepared in response to the City’s request presented at our meeting on Wednesday, November 17. In accordance with this request, MBI will provide City Engineering and Land Surveying Services in accordance with the existing As-Needed Professional Services Agreement.
The following scope has been developed based on our knowledge of the area, our understanding of the City’s needs, and on our experience with similar projects. The scope is broken down into two phases and a total of fourteen (14) Tasks, with the extent of the Phase 2 scope being contingent upon the findings of the Phase 1 tasks:
Phase 1: Preliminary Assessment
The purpose of the Phase 1 work will be to assess the existing site conditions and to evaluate the extent of physical modifications that would be required to improve the existing private road to the conform to the Public Road Standards1 and Design Standards2. Phase 1 work is limited to collecting data necessary to evaluate the existing site conditions and preparation of exhibit(s) to define the work to be done in Phase 2.
1 County of San Diego, Department of Public Works. Public Roads Standards. Current Ed: March 2012. 2 County of San Diego, Department of Public Works. Design Standards. Current Ed: October 2012. 5 September 6, 2022 Item 07
City of Del Mar
December 8, 2021
Private San Dieguito Drive Improvement Project Page 2
Task 1: Site Visits and Review of Existing Plans
MBI shall perform multiple site visits to evaluate the existing conditions. Utility as-builts, field survey from the City, design plans, survey maps, and other materials shall be reviewed.
Task 2: Topographic and Boundary Surveys
MBI will (1) perform field surveys and topographic mapping by aerial survey and field survey on the subject site and (2) prepare base mapping files for use in planning and preliminary design.
Preliminary title reports (PTR) will be reviewed for all subject parcels, assuming 14 PTR’s, to map and plot existing easements. Aerial survey will be provided by sub-consultant, Aerotech Mapping, Inc., utilizing hybrid photometric digital imagery and LiDAR acquisition.
Deliverables
The deliverable for this task will be topographic and boundary survey base files with geodetic control, plotting of monuments found, aerial control to project datum, mapping boundary lines with reference information, and plotting of easements and existing rights-of-way.
Task 3: Public Outreach and Coordination
MBI shall meet with and coordinate items related to the scope of work with the City’s Public Works Department, design team members, and members of the public through design phase of project.
This item shall include preparing meeting agendas, organizing meetings, preparing public outreach documents (e.g. flyers and presentation slides) for City’s use at public outreach meetings as appropriate, meeting attendance, and preparing meeting minutes. A total of up to three (3) design team meetings, one (1) round of public outreach documents, and one (1) pubic outreach meeting are assumed in this scope during Phase 1 work.
Deliverables
The deliverable for this task will be meeting agendas and meeting minutes in print and electronic formats, presentation slides in electronic format, and attendance at meetings.
Task 4: Utility Mark-Outs and Potholing
Exhibits will be prepared to determine potholing locations needed for utilities conflicting with proposed road improvements. Contractor team will then coordinate and perform potholing to locate utilities conflicting with proposed sewer alignments and provide the updated elevation and invert information to the City to update the sewer drawings as appropriate.
The scope assumes ten (10) pothole locations. This task should be based on prior approval from the City Engineer. Subconsultant will provide traffic control and obtain encroachment and traffic permits prior to the work. Pavement resurfacing will be in accordance with San Diego County Design Standard drawing DS-22 or San Diego Regional Standard Drawing G-24A.
Deliverables
Proposed Utility Mark Out Exhibit to determine potholing priorities. Potholing and report for up to ten (10) pothole locations. PDF file formats.
Task 5: Existing Alignment Assessment and Exhibit
MBI will evaluate the existing horizontal and vertical road alignment against the requirements of the Public Roads Standards and the Design Standards, and MBI will assess the general extent of physical road improvements that would be required to improve the existing road for acceptance 6 September 6, 2022 Item 07
City of Del Mar
December 8, 2021
Private San Dieguito Drive Improvement Project Page 3
by the City as a publicly-maintained road. The assessment will be high-level and constrained to assessing horizontal and vertical alignments/curves. Evaluation of associated sidewalk/pathway, curb and gutter, road embankment, road structural sections or surfacings, retaining structures, drainage, utilities will not be undertaken or assessments of the same provided. MBI will prepare an Exhibit to present the findings of this assessment for discussion with the City in order to confirm and define the scope of Phase 2 design work.
Deliverables
Road existing conditions and required improvements exhibit. PDF file format.
Task 6: Project Management & Meetings
MBI will provide general project management and project correspondence for the project with monthly progress reports during project Phase 1 tasks or active months thereafter, including a description of work complete, a description of work remaining, and a summary of expenditures to date. Also included are typical project correspondence and communications for an assumed three months.
MBI shall meet with and coordinate items related to the scope of work with the City Public Works Department and design team members. This item shall include preparing meeting agendas, organizing the meetings, and preparing meeting minutes as appropriate. A total of up to two (2) meetings are assumed in this scope.
Deliverables
The deliverable for this task will be monthly progress reports, meeting agendas and meeting minutes in print and electronic formats for approximately three months.
Phase 2: Road Improvement Design, Construction Documents, and Rightof-Way Acquisition Documents The purpose of the Phase 2 work will be to prepare the necessary designs, plans, and documents for the construction of physical improvements to the private section of San Dieguito Road. This task would include 1) preparation of Roadway Improvement Drawings and Contract Documents for the improvement of the existing private road for acceptance by the City as a publiclymaintained road conforming to the Public Road Standards and Design Standards and 2) the necessary documents to enable the City to acquire necessary right-of-way. The Phase 2 scope of work presented assumes only minor changes to the existing road horizontal and vertical profiles and alignments are required. If Phase 1 work concludes that more than minor changes are required in order to improve the road to a condition suitable for acceptance by the City as a publicly-maintained road, the scope of the Phase 2 work proposed would need to be re-evaluated.
Task 7: Geotechnical Assessment
MBI will provide a geotechnical investigation and Geotechnical Report in support of MBI design services. The assessment will include an evaluation of the geotechnical issues affecting the proposed development. The geotechnical investigation will include exploratory borings to maximum depths of 30 feet below existing grade to assess the general site ground conditions as well as obtaining cores of the existing pavement sections and drilling shallow borings along the road alignment to evaluation the existing road subgrade conditions. The results of the exploratory borings, coring/drilling, and laboratory tests conducted on soil samples obtained from the 7 September 6, 2022 Item 07
City of Del Mar
December 8, 2021
Private San Dieguito Drive Improvement Project Page 4
investigations together with geotechnical analyses will inform the geotechnical site assessments, which will be presented in a geotechnical report.
Deliverables
Geotechnical Engineering Report (PDF format). See attached sub-consultant proposal for specific scope to be undertaken for this task.
Task 8: Drainage Study and Drainage Report
MBI will undertake a roadway drainage study to support the project. The study shall develop preand post-project 100-year, 6-hour storm hydrology for on-site runoff and any required peak flow attenuation due to newly proposed impervious areas. Off-site run-on will be evaluated for existing drainage patterns and addressed per requirements in the City’s drainage ordinance.
Hydrology will be developed using appropriate methods, as dictated by the County of San Diego Hydrology Manual. Since the project area is under 1 square mile, hydrology calculations will be performed using the Rational Method/Modified Rational Method per County of San Diego Hydrology Manual standards. Hydraulic calculations will be performed to establish preliminary sizing and location for proposed drainage improvements such as rolled berms or dikes, storm drainpipes, culverts, inlets, gutters, and riprap based on City construction and design standards.
The findings, conclusions and recommendations resulting from the study will be incorporated into a draft Drainage Report issued to the City.
Comments provided by the City on the draft Drainage Report will be used to revise the report until approval is obtained. One meeting between MBI and the City is assumed to discuss the response to comments and future report updates. A total of one iteration of response/comments is assumed to address any necessary changes to the drainage design.
Deliverables
Drainage Report (PDF Format)
Task 9: Sewer Main Design
MBI shall provide design for 935 linear feet of new gravity sewer main within the San Dieguito Drive easement from immediately north or Oribia Road along San Dieguito Drive to connect with the existing 8-inch diameter PVC gravity sewer main within the publicly-maintained portion of San Dieguito Drive to the north. MBI will undertake a flow generation study for the proposed new section of gravity sewer main as well as a capacity check on the existing 8-inch diameter PVC gravity sewer main within the publicly-maintained portion of San Dieguito Drive to the existing Grand Avenue Overlook pump station to confirm adequate existing capacity. MBI will provide signed and stamped structural calculations as well as necessary technical specifications.
Standard depth trench construction and PVC pipe is assumed for this scope. No private laterals will be included in the design, but sewer lateral stubs to the right-of-way line will be included in the design for the fifteen (15) existing private properties for future connection by others.
Deliverables
The deliverables for this task will be signed and stamped 100% design plans, estimate, calculations, and special provisions pertaining specifically to the sewer main segments for inclusion in the Construction Documents (see Task 11).
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Task 10: Storm Water Quality Management Plan (SWQMP)
A site‐specific Storm Water Quality Management Plan (SWQMP) to be submitted to the City for preliminary review. The report shall address applicable water quality treatment requirements for the project site, as outlined in the current regional Municipal Separate Storm Sewer System (MS4) Permit (Order No. R9-2013-0001, as amended by Order No. R9-2015-0001 and R9-2015-0100).
Depending on the size and nature of the proposed improvements, the level of effort for stormwater treatment varies.
It is assumed that the project will require a Priority Development Project (PDP) SWQMP without a Hydromodification Management Plan, as it is assumed the project will be exempt due to meeting the EPA Green Streets requirements. Therefore, the SWQMP shall be prepared using the City’s Priority Development Project (PDP) template. PDPs are required to treat for pollutants, peak flow mitigation, and hydromodification for non-exempt areas. The PDP SWQMP will be prepared and submitted to the City for review and comment. One meeting between the MBI and the City is assumed to discuss the comments and future report updates. A total of one iteration of response/comments is assumed to address any necessary changes to the storm water treatment plan.
Deliverables
A preliminary SWQMP (PDF Format) submitted to the City for review together with the 60% Construction Documents, and a signed and stamped SWQMP (PDF Format) submitted with the 100% Construction Documents (see Task 11).
Task 11: 60%, 90%, and 100% Construction Documents
MBI will prepare 60%, 90% and 100% Construction Documents. These plans, details, cost estimates and specifications will be prepared in compliance with City standards. The Construction Documents will be submitted to the City for review at 60%, 90% and 100% design completion.
The 100% Construction Documents will be stamped by a professional civil engineer registered in the State of California. Plan view sheets will be prepared at 1” =20’ scale together with associated construction plan and detail sheets in AutoCAD format using the City’s title block. Following each submittal, comments provided by the City will be incorporated into the next construction document submittal.
Based on discussions with the City, it is assumed that no sidewalks or roadside paths, no curb and gutter, and no drainage improvements (other than rolled AC berms and roadside swales) will be included in the design. Minor standard drawing retaining walls of no more than three feet in height and totaling no more than 50 feet in cumulative length have been assumed in the design.
It is assumed that the road improvements will meet EPA Green Streets standards, such that the improvements will be exempt from hydromodification requirements.
It is assumed that the roadway will be reconstructed utilizing full depth reclamation or complete rebuild methods.
MBI will prepare a maximum of (16) plan sheets, including the following:
TITLE SHEET
A Title Sheet showing the project name, vicinity map, location map, project address, project directory, sheet index, and pertinent standards for the Contractor to follow.
TYPICAL CROSS SECTIONS
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A plan showing the existing and proposed typical road cross sections.
DEMOLITION PLAN
A plan will showing the existing site features to be removed and those to be protected in place.
LAYOUT
Layout plan sheets for the project showing the new asphalt roadway, retaining wall(s), alignments, pavements, drainage improvements, and driveways.
PROFILE
Profile sheets showing the existing and proposed road profile together with offsets to selected pavement surface features.
GRADING PLAN / DETAILS AND CROSS-SECTIONS
A precise grading plan sheet for the project. The plan will include new asphalt roadway, retaining wall(s), spot elevations, proposed contours, and slopes.
CONSTRUCTION DETAILS
Sheet(s) showing construction details associated with the road improvements.
RETAINING WALL PLAN AND DETAILS
A retaining wall plan showing wall alignment(s), elevations view, typical cross section, and details for the support of the roadway improvements. A County of San Diego Design Standards or San Diego Regional Standard Drawings typical retaining wall will be utilized for the proposed site improvements and incorporated into the retaining wall plan and details.
SEWER
A sewer plan and profile sheet, and a sheet showing construction details associated with the sewer main improvements.
EROSION AND SEDIMENT CONTROL PLAN
An erosion and sediment control plan showing BMPs to be installed for the control of stormwater erosion at the site.
TRAFFIC HANDLING PLAN
A plan showing the assumed order of construction and traffic control features assumed for construction of the road improvements.
CONSTRUCTION AREA SIGNS AND DETOUR PLAN
A plan showing the placement of construction area signs and traffic detours required during construction of the road improvements.
MBI will also prepare technical specifications and a construction cost estimate:
TECHNICAL SPECIFICATIONS
Specification Special Provisions portions of the construction specifications suitable for bidding and awarding of the Contract for the improvements designed by MBI. The specifications will be prepared in the 2021 “Greenbook” Standard Specifications for Public 10 September 6, 2022 Item 07
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Works Construction format. The City will prepare Part 1 of the “Greenbook” and the bid documents. MBI will submit the specifications in Microsoft Word format.
CONSTRUCTION COST ESTIMATE
An Opinion of Probable Construction Costs based on the Construction Documents. The construction cost estimate will include bid item description, bid unit, bid quantity, unit price, and total price for each bid item. Unit costs will be based on the most current cost information from recent, similar projects compiled by MBI using California Prevailing Wage.
Deliverables
The deliverables for this task will be
• 60%, 90% and 100% Design Plans, with the 90% and 100% submittals including a comments matrix presenting MBI’s responses to City comments received on the prior submittal.
• Opinion of Probable Construction Costs and Technical Specifications submitted with the 90% and 100% Design Plans, with responses included in the comments matrix.
Following each submittal, comments provided by the County will be incorporated into the next Construction Document submittal. A response to comments will be provided with every submittal in electronic format.
• Stamped Structural Calculations with the 100% Design Plans 60% and 90% Design Plans will be in PDF Format. 100% Design Plans will be signed and stamped submitted in PDF Format. Technical Specifications will be in Microsoft Word format, and Opinion of Probable Construction Costs will be in Mircrosoft Excel format. All other submittals will be either in Microsoft Word, Microsoft Excel or PDF format. Plans will be formatted in D sheets.
Task 12: Record of Survey Map
MBI will prepare a Record of Survey map in accordance with CA BPC 8762 to be filed and recorded with the Recorder.
Deliverables
Recorded Record of Survey map (formatted in D sheets, PDF Format).
Task 13: Right-of-Way Acquisition Legal Descriptions and Plats MBI will prepare legal descriptions and associated plats for up to 16 parcels for the support of City right-of-way acquisition of the private section of San Dieguito Drive. Title report review and plotting is included. The scope assumes that negotiation and right-of-way acquisition, including recording of documents will be undertaken by the City.
Deliverables
Legal descriptions and associated plats, signed and stamped by a professional land surveyor (PDF format) for up to 16 parcels.
Task 14: Project Management & Meetings
MBI will provide general project management and project correspondence for the project with monthly progress reports during project design phases or active months thereafter, including a description of work complete, a description of work remaining, and a summary of expenditures to 11 September 6, 2022 Item 07
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date. Also included are typical project correspondence and communications for an assumed six months.
MBI shall meet with and coordinate items related to the scope of work with the City Public Works Department and design team members through concept and design phase of project. This item shall include preparing meeting agendas, organizing the meetings, and preparing meeting minutes as appropriate. A total of up to two (2) meetings are assumed in this scope.
Deliverables
The deliverable for this task will be monthly progress reports, meeting agendas, and meeting minutes in print and electronic formats for approximately six months.
Assumptions Used in Scope Development
• Permitting services and permitting support consultation is not included, including, but not limited to, discretionary permitting, CEQA, and studies in relation to environmental assessments or CEQA.
• No meetings with individual property owners are included in this scope of work. • Undergrounding of SDG&E utilities along the private section of San Dieguito Drive will occur prior to commencement of the services described herein. • Water system design is not included in the scope of services described herein. • Estimates and Specifications (except for as specifically discussed in this proposal) are not included in the scope.
• Payment of fees related to permit processing by the City is included in the cost estimate for any permits required to undertake any of the services described herein. • The City will provide water line and sewer line design plans and as-built drawings. City will also provide historic as-built utility plans, topographic maps, and geotechnical reports (if available) pertaining to existing City-owned utilities or facilities that are located in the immediate vicinity of the project alignments. This information will be used to supplement the fieldwork as appropriate.
• Scope does not include sidewalk, ADA ramp, or ADA-compliant driveway design. • MBI will be responsible for coordinating permission from the private property owner(s), if required, for geotechnical soil borings. MBI will coordinate and City will execute a County DEHS “Property Owner Responsibility Acknowledgment” form to accompany a water well permit application submission to the County to obtain a permit to conduct geotechnical exploratory borings. If private property owner(s) refuse to provide MBI permission to undertake any required geotechnical soil boings, or if coordination with any one private property owner takes in excess of two (2) hours, or if legal counsel/action is incurred, such services will be performed as additional services for an additional fee; MBI will only provide additional services upon authorization from the City via an approved Task Order Amendment.
• No other regulatory agency permits beyond the County’s DEHS water well permit will be required to perform the geotechnical soil borings.
• Testing for soluble heavy metal concentrations or other potential environmental contamination will not be conducted. If potential environmental contamination is 12 September 6, 2022 Item 07
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encountered during soil disturbing activities, work will cease immediately, and MBI will contact the City for direction. Containment and/or disposal of any potential contaminated soils or goundwater is excluded from the scope of services. • For cost estimating purposes, MBI has assumed that this project is subject to compliance with State of California prevailing wage requirements (e.g., potholing, sewer laterals utility investigation, geotechnical field activities).
• All Biological reporting and monitoring services are assumed to be completed by the City.
• All Paleo/ Cultural/ Archaeological reporting and monitoring services are assumed to be completed by the City.
• All CEQA/ Environmental Planning services are assumed to be completed by the City. • The identification of Temporary Construction Easements (TCE) and acquisitions to be identified on the improvement plans will be provided by the City. • The City will prepare the front-end documents for the specifications. • City will take the lead on bidding the project for construction. Bidding support services are not included in the scope described herein.
• Structural Testing Services is excluded.
• MBI will provide public outreach meeting supplies as described in Task 3, but presentations delivered by MBI staff and outreach to the public by MBI staff are not included in the scope of services described herein.
• Acquisition of right-of-way and/or Temporary Construction Easements (TCE) as well as acquisition consultation services are not included
Cost Estimate
Michael Baker proposes to complete the work outlined in Scope of Services and invoice the City monthly on a percentage of completion basis in accordance with the following cost estimate:
ITEM WORK TASK FEE
Phase 1
Task 1 Site Visit and Review of Existing Plans ..................................................$2,500.00 Task 2 Topographic and Boundary Surveys ....................................................$27,000.00 Task 3 Public Outreach and Coordination .........................................................$5,000.00 Task 4 Utility Mark-Outs and Potholing (Incl. 10% Michael Baker Markup)......$15,000.00 Task 5 Existing Alignment Assessment and Exhibit.........................................$10,000.00 Task 6 Project Management and Meetings........................................................$5,000.00 PHASE 1 COST ESTIMATE SUB-TOTAL $64,500.00
Phase 2
Task 7 Geotechnical Assessment (Incl. 10% Michael Baker Markup)..............$30,000.00 Task 8 Drainage Study and Drainage Report ....................................................$9,000.00 Task 9 Sewer Main Design..............................................................................$12,000.00 Task 10 Storm Water Quality Management Plan (SWQMP)..............................$10,000.00 13 September 6, 2022 Item 07
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Task 11 Construction Documents......................................................................$48,000.00 Task 12 Record of Survey Map ...........................................................................$7,000.00 Task 13 Right-of-Way Acquisition Legal Descriptions and Plats ........................$41,000.00 Task 14 Project Management and Meetings......................................................$10,000.00 PHASE 2 COST ESTIMATE SUB-TOTAL $167,000.00
Misc. Expenses......................................................................................$2,500.00 COST ESTIMATE TOTAL $234,000.00
Schedule
Michael Baker will provide project submittals in accordance with the following schedule:
• Road Existing Conditions and Required Improvements exhibit – 80 business days after receipt of Notice to Proceed
• 100% Construction Documents – 220 business days after receipt of City’s approval of revised Phase 2 scope of work and Notice to Proceed (assuming no more than 15 business days for City’s review and provision of a review comments at each submittal stage).
Start of work will occur upon receipt of the items outlined below:
• A fully executed agreement between Michael Baker and the City for the work described herein.
• Title reports and all supporting documents.
• Access to the Site.
• A formal Notice to Proceed from the Client by email or other written method. .
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Proposal No. 21-17582R
Page | 1
6280 Riverdale Street
San Diego, CA 92120
(877) 215-4321 | oneatlas.com
December 7, 2021
Proposal No. 21-17582R
MR. RILEY GERBRANDT, PE, QSD/QSP
PROJECT MANAGER
MICHAEL BAKER INTERNATIONAL
5050 AVENIDA ENCINAS, SUITE 260
CARLSBAD, CALIFORNIA 92008
SUBJECT: Proposal to Perform a Geotechnical Investigation Private San Dieguito Drive Improvements
San Dieguito Drive, Del Mar, California
Dear Mr. Gerbrandt:
In accordance with your request, Atlas Technical Consultants LLC (Atlas) is pleased to submit this revised proposal to perform a geotechnical investigation for the Private San Dieguito Drive Improvements project. The project site consists of a section of San Dieguito Drive that extends from Racetrack View Drive to Oribia Road in Del Mar, California. We understand the project will consist of improvements to San Dieguito Drive. In preparing this proposal, Atlas has discussed the project with you and reviewed relevant geologic maps and project documents.
SCOPE OF WORK
The purpose of our geotechnical investigation will be to perform a subsurface investigation at the site and address the geotechnical issues of the proposed development. Specifically, our scope of work will consist of the following:
• Reviewing relevant geologic maps and documents
• Coordinating site access with the City of Del Mar
• Obtaining a geotechnical boring permit from the County of San Diego Department of Environmental Health and Quality (DEHQ)
• Preparing a traffic control plan in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) guidelines. We assume an encroachment and traffic control permit will not be required by the City of Del Mar as the project site is currently privately held. • Obtaining utility mark-outs from Underground Service Alert (USA) and clearing proposed boring locations of potential subsurface conflicts using our in-house geophysical utility locator
• Providing traffic control services and traffic control plan preparation, as we anticipate drilling within the roadway
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Proposal No. 21-17582R
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• Drilling a total of four (4) borings along the planned project alignment. The borings will be drilled to a maximum depth of 30 feet below existing grade, or refusal. We assume that, with the exception of the DEHQ, permitting with any governing agency will not be required to access and drill these borings.
• Coring a total of ten (10) locations along the planned project alignment and drilling to a maximum depth of 7 feet below existing grade or refusal, using hand tools • Logging the subsurface conditions encountered in the borings, including groundwater and/or seepage, as well as characterization of the subsurface materials encountered in the boring locations
• Collecting soil samples from the material encountered in the borings • Backfilling the borings in accordance with DEHQ permit requirements • Performing laboratory tests on selected soil samples
We will prepare a final report that will include a plot plan, exploration logs, and a summary of the field exploration findings. Atlas will submit an electronic copy of the report. The report will include conclusions and recommendations regarding the following:
• Subsurface conditions beneath the site, including groundwater levels if encountered • Potential geologic hazards
• Site preparation and grading
• Excavation characteristics
• Suitability of on-site materials for use as backfill
• Appropriate recommendations for foundations
• Retaining wall recommendations
• Anticipated settlement values
• Corrosion potential
• Pavement recommendations
Atlas will also provide design development services during the pre-construction phase of the project. It is anticipated that these services will include attendance at one project design meeting, plan review, and one round of responses to governing agency comments.
SCHEDULE
We will mark out the proposed boring locations and Underground Service Alert (USA) will be notified as required by law within one week of notice to proceed and obtaining site access. USA requires 48 hours’ notice before subsurface exploration can start. Subsurface exploration work can be completed within three weeks of utility clearance. Laboratory testing can be completed within three to four weeks of fieldwork completion. The final report can be submitted within two weeks of completion of laboratory testing.
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Proposal No. 21-17582R
Page | 3
COST INFORMATION
We propose to provide the scope of services listed above for a lump-sum fee of $35,163. A breakdown of our fees is attached as a Budget Estimate Summary. The fee is based on our OnCall Agreement with The City of Del Mar dated November 18, 2019. The cost of our services may exceed this estimate if unanticipated conditions are encountered that would warrant additional investigation or analysis.
AUTHORIZATION
This budget estimate will be valid for 90 days. Atlas appreciates this opportunity to provide our professional services and is most interested in becoming a member of your consultant team. Atlas has considerable experience in successfully providing these services and we are confident that we can provide them in a timely and cost-effective manner. Should you have any questions regarding this budget estimate, or if we may be of further service, please contact our office at (619) 280-4321.
Respectfully submitted,
ATLAS TECHNICAL CONSULTANTS LLC
Andrew McPeak, PG Andrew Guatelli, PE, GE
Project Geologist Principal Engineer
JPS:AM:AG:af
Attachment: Budget Estimate Summary
Distribution: Addressee via email at [email protected] 17 September 6, 2022 Item 07
Private San Dieguito Drive Improvements
Michael Baker International
Budget Summary/Cost Estimate Table
Total Cost
$22,251.00
Project Professional - Field Coordination 8 hours @ $120.00 /hour $960.00 Staff Professional - Background Review and Markout 6 hours @ $106.00 /hour $636.00 Staff Professional - Logging and Sampling 30 hours @ $106.00 /hour $3,180.00 Truck-Mounted Drill Rig 16 hours @ $375.00 /hour $6,000.00 Drill Rig Mob/Demob included
Staff Professional - DEHQ Permit Preparation 4 hours @ $106.00 /hour $424.00 DEHQ Permit 1 each @ $450.00 /each $450.00
In-House Borehole and Corehole Utility Locating (Mob) 1 each @ $275.00 /each $275.00 In-House Borehole and Corehole Utility Locating (Field) 8 hours @ $215.00 /hour $1,720.00 Coring 8 hours @ $162.00 /hour $1,296.00
Traffic Control Plan Preparation 4 hours @ $215.00 /hour $860.00 Traffic Control -Subcontractor 3 days @ $1,800.00 /day $5,400.00 Small Equipment and Supplies 14 borings @ $75.00 /boring $1,050.00 $3,648.00
Natural Moisture/Density Ring or Core Sample (ASTM
D2937) 8 tests @ $35.00 /test $280.00
Sieve Analysis (Cal 202, ASTM C136, ASTM D422) 6 tests @ $90.00 /test $540.00 Plasticity Index (Cal 204, ASTM 4318) 4 tests @ $127.00 /test $508.00 R-Value (Cal 301, ASTM D2844) 2 tests @ $276.00 /test $552.00 Expansion Index (ASTM D4289) 2 tests @ $177.00 /test $354.00 Direct Shear (ASTM D3080) 4 tests @ $260.00 /test $1,040.00 Corrosivity Testing (Soluble Chlorides and Sulfates, pH and Resistivity) 2 tests @ $187.00 /test $374.00
$6,996.00
Staff Professional 16 hours @ $106.00 /hour $1,696.00
Project Professional 10 hours @ $120.00 /hour $1,200.00 Senior Professional 8 hours @ $155.00 /hour $1,240.00
Principal Professional 8 hours @ $180.00 /hour $1,440.00 Drafter 12 hours @ $77.00 /hour $924.00
Administrative Assistant 8 hours @ $62.00 /hour $496.00 $2,268.00
Drafter 4 hours @ $77.00 /hour $308.00
Senior Professional 8 hours @ $155.00 /hour $1,240.00
Principal Professional 4 hours @ $180.00 /hour $720.00
$35,163.00
Project
Client
Atlas Proposal No. 21-17582R
December 7, 2021
Prevailing Wage Rates
BUDGET ESTIMATE SUMMARY
ANALYSIS AND REPORT PREPARATION
TOTAL FOR GEOTECHNICAL INVESTIGATION
GEOTECHNICAL INVESTIGATION
Estimated
Hours/Unit Rate/Unit
FIELD INVESTIGATION - Fourteen Pavement Cores, Four 30 ft Borings and Ten 7 ft Borings
LABORATORY TESTING
DESIGN DEVELOPMENT SERVICES
18 September 6, 2022 Item 07