Table of Contents
2023-3-20 Regular Meeting Agenda
Item 1 - List of Demands
Item 3 - Housing Annual Progress Report
Item 4 - Funds Transfer Agreement for CDM Bridge
Item 5 - San Dieguito Dr Water Pipeline Emergency Repair Item 6 - Lagoon Committee Appointment
Item 7 - FY24 Advisory Committee Work Plans
Item 8 - Oceanside Sand Project Juror Application
2 8
26 55
66 70
77 112
Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Regular Meeting
Monday, March 20, 2023 at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings remotely and in-person.
Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda. Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be addressed in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.
In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.
Remote Participation: Members of the public can participate in the meeting remotely using the Zoom link and/or dial-in information provided below. Those wishing to comment live should join the Zoom meeting when the item(s) they wish to speak on is announced or at the meeting start time for items not on the agenda. Zoom Link:
https://us02web.zoom.us/j/84790910014; Phone: (669) 900- 6833; Meeting ID: 847 9091 0014
Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.
Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Tracy Martinez
Mayor
Dan Quirk
Deputy Mayor
Dave Druker
Council Member
Terry Gaasterland
Council Member
Dwight Worden
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting March 20, 2023
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk or raise their hand in Zoom when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.
Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.
V. CITY COUNCIL COMMENTS
VI. COMMUNITY ANNOUCEMENTS
VII. CITY MANAGER’S REPORT
VIII. PRESENTATIONS
IX. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk or raise your hand in Zoom.
1. Ratification of List of Demands, dated March 20, 2023 Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
2. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
Del Mar City Council Regular Meeting March 20, 2023
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
3. Authorization for Submittal of the 2022 Housing Element Annual Progress Report
Recommended Action: Staff recommends the City Council review the City’s 2022 Housing Element Annual Progress Report (APR) (Attachment A) and authorize submittal to the State Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR) by the April 1, 2023 deadline.
Reference: Clerk’s File No. 304-7
4. Authorization for Execution of a Funds Transfer Agreement with the California Department of Transportation (Caltrans) to Obtain State Funding for the Camino Del Mar Bridge Replacement Project
Recommended Action: Staff recommends the City Council adopt the Resolution (Attachment A) authorizing the City Manager to execute the required Funds Transfer Agreement (FTA) (Attachment B), and any related documents necessary, with Caltrans in order to receive $2.2 million in State funds for the Camino Del Mar Bridge Replacement Project.
Reference: Clerk’s File No. 406-1, 803-3, 1502-23
5. Approval of San Dieguito Drive Water Pipeline Repair Emergency Funding Recommended Action: Staff recommends that the City Council: 1) Approve a $50,000 emergency time-and-materials task order with Southland Paving, Inc. (Southland) (Attachment A); 2) Approve $10,000 in miscellaneous construction support services; 3) Authorize the City Manager to execute the Southland Task Order and any other necessary documents to facilitate the emergency repairs; and 3) Amend the Fiscal Year (FY) 2022-2023 Operating and Capital Budget as described in the Fiscal Impact section of this report to fund the emergency repair work.
Reference: Clerk’s File No. 907-8
6. Lagoon Committee Appointment
Recommended Action: The City Council Liaisons to the Lagoon Committee recommend that the City Council re-appoint Donna Shaw as an at-large, nonvoting member of the Lagoon Committee to serve a second full three-year term starting April 1, 2023, and ending on April 30, 2026.
Reference: Clerk’s File No. 401-5
Del Mar City Council Regular Meeting March 20, 2023
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us X. COUNCIL MEETING RECESS
XI. CITY COUNCIL OTHER BUSINESS
7. Council Consideration of Fiscal Year 2023-2024 Advisory Committee Work Plans
Recommended Action: Staff requests that the City Council: 1) Review the proposed Fiscal Year (FY) 2023-2024 work plans for the City’s advisory committees (Attachment A); 2) Consider the work plan recommendations provided by staff included on Attachment B; and 3) and provide direction to staff as may be needed to approve FY 2023-2024 advisory committee work plans.
Reference: Clerk’s File No. 401-5
8. Design Competition Jury Solicitation Related to the Oceanside Sand Nourishment and Retention Pilot Project (Phase 2)
Recommended Action: Councilmember Worden requests that the City Council support his application (Attachment A) and participation on the Design Competition Jury for the City of Oceanside’s Sand Nourishment and Retention Pilot Project (Phase 2), and provide any direction as necessary.
Reference: Clerk’s File No.
XII. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
A. 22nd District Agricultural Association Community Relations Committee (Gaasterland/Martinez)
B. Clean Energy Alliance JPA (CEA) Board of Directors (Druker/Worden) C. CSA-17 Ambulance District Advisory Board (Martinez/Quirk) D. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Quirk/Martinez) E. League of California Cities – San Diego Chapter (Martinez/Worden) F. North County Transit District (NCTD) (Druker/Gaasterland) G. Regional Solid Waste Association (Worden/Quirk)
H. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez/Druker
I. SANDAG Borders Committee (Druker)
J. SANDAG Regional Planning Committee (Gaasterland)
K. SANDAG Shoreline Preservation Working Group
(Worden/Gaasterland/Martinez)
L. San Diego Metropolitan Wastewater Commission/JPA (Worden/Quirk/Druker) M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Worden/Quirk)
N. Other Regional Organization Reports
Del Mar City Council Regular Meeting March 20, 2023
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us XIII. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Arts Advisory Committee (Druker/Worden)
B. Clean Water Rate Project
C. Del Mar Community Connections (Martinez/Worden)
D. Del Mar Village Association (Gaasterland/Martinez)
E. Finance Committee (Druker/Worden)
F. Housing Subcommittee (Gaasterland/Martinez)
G. Human Resources Subcommittee (Druker/Worden)
H. Legislative Subcommittee (Druker/Gaasterland/Mayor Martinez end of 3rd Quarter)
I. Measure Q Citizen Oversight Committee (Gaasterland/Quirk) J. Parks and Recreation Committee (Martinez/Worden)
K. Del Mar Railroad Committee (Druker/Gaasterland)
L. Lagoon Committee (Quirk/Worden)
M. Sea-Level Rise Adaptation Plan Implementation Subcommittee (Gaasterland/Martinez)
N. Shores Advisory Committee
O. Sustainability Advisory Committee (Martinez/Worden)
P. Traffic and Parking Advisory Committee (Quirk/Worden) Q. Undergrounding Project Advisory Committee (Druker/Gaasterland) R. Other Committee-Subcommittee Reports
XIV. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.
April 3, 2023
Proclamation Honoring Jon Edelbrock's 30 Years of Service to the City of Del Mar 2023 Legislative Update to City's Personnel Rules and Regulations Manual Kleinfelder Amendment for PSE Scope
Regional Beach Sand Projects RBSP3 MOU with SANDAG
Acceptance of a Portable Lighting Donation from the Del Mar Foundation (Tentative) Regional Transportation Improvement Plan (RTIP) Update and Programming of Funds Community Development Block Grant (CDBG) Cooperative Agreement Renewal Del Mar City Council Regular Meeting March 20, 2023
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Adoption of Final IS/MND for Camino Del Mar Bridge CIP
Re-Adoption of 6th Cycle Housing Element
Art at the Civic Center
XV. CERTIFICATION
I, Ashley Jones, City Manager for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 15th day of March, 2023 at approximately 4:20 p.m.
___________________________________________ 3/15/2023
Ashely Jones, City Manager Date
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City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Amanda Lee, Principal Planner
Adriana Jaramishian, Associate Planner
Karen Brindley, Planning and Community Development Director Via Ashley Jones, City Manager
DATE: March 20, 2023
SUBJECT: Authorization for Submittal of the 2022 Housing Element Annual Progress Report
REQUESTED ACTION/RECOMMENDATION
Staff recommends the City Council review the City’s 2022 Housing Element Annual Progress Report (APR) (Attachment A) and authorize submittal to the State Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR) by the April 1, 2023 deadline.
EXECUTIVE SUMMARY
State law (Government Code Section 65400) requires all local jurisdictions in California to annually report on Housing Element progress in terms of housing production and Housing Element program implementation. Each year the City is required to prepare an APR in accordance with the State’s guidelines and standard templates and present the APR to the City Council prior to submitting it to HCD and OPR by the April 1 deadline.
The City is currently in the 6th Housing Element Cycle (6th Cycle) covering years 2021- 2029. The current APR (Attachment A) covers the City’s progress during the timeframe from January 1 to December 31, 2022, and generally includes:
An update on the status of the 6th Cycle Housing Element programs; Information related to the status of submitted development applications and completed entitlements; and
Data representing the “net-new dwelling units” produced in 2022 to meet the City’s assigned 6th Cycle Regional Housing Needs Allocation (RHNA), which includes any proposed units that would be an addition to the existing housing stock. For the 2022 APR, this includes units with a building permit or certificate of occupancy between January 1 and December 31, 2022, and does not include approval of replacement units (e.g., the demo and rebuild of a single unit). 1 March 20, 2023 Item 03
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March 20, 2023
For the 6th Cycle, the City’s total housing unit obligation is 175 units. This includes 12 lowincome units that are a carryover from the 5th Cycle in addition to the assigned 163 RHNA units, which includes 31 above moderate income units, 31 moderate income units, 64 low income units, 18 very low-income units, and 19 extremely low-income units. To date, the City has issued building permits (June 30, 2020 - December 31, 2022) for a cumulative total of 61 net-new units (23 above moderate and 38 moderate) that count toward the 6th Cycle RHNA, including 27 net-new units in 2022. The cumulative number of 6 th Cycle
units produced by income level and remaining RHNA obligation is shown below:
Income
Level
6 th Cycle RHNA +
5 th Cycle Carryover
2020/2021 2022 Remaining RHNA
Obligation
Above
Moderate 31 units 12 units 11 units 8 units
Moderate 31 units 23 units 16 units -
Low 76 units - - 76 units
Very Low/
Extremely
Low
37 units - - 37 units
TOTAL 175 units 29 units 26 units
The new units are all within the above moderate and moderate-income categories and primarily have been produced as new accessory dwelling units (ADUs). The Housing Element sets forth a variety of strategies to produce at least 113 lower income units, which includes a combination of low income, very low income, and extremely low-income units.
Implementation of various lower income unit production programs are in process as further described below.
DISCUSSION/ANALYSIS:
APRs must be completed via the HCD-required Excel worksheet template, which HCD reviews and posts in the Housing Element Implementation Database on their website at:
https://www.hcd.ca.gov/community-development/housing-element/index.shtml The APR consists of the following sections (Tabs):
1. Housing Development Applications Submitted Report
2. Housing Production Progress Report
3. Permitted Units by Affordability Report
4. Sites Identified or Rezoned to Accommodate Shortfall Need
5. Program Implementation Status Report
6. Commercial Development Bonus Approval Report
7. Rehabilitated Units Report
8. Above Moderate Income Units Converted to Moderate Income
9. Locally Owned Land Disposal Report
10. Locally Owned Surplus Sites
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11. SB 9 Units or Lot Splits
12. Student Housing Developed with Density Bonus
Below is a summary describing the data collected and included in the 2022 APR for each of the respective “Tabs” in the spreadsheet.
1. New Housing Applications (Tab A)
Under this section of the APR, the City is required to report all applications the City has received for “net-new” housing units in calendar year 2022. In 2022, the City received 40 applications for net-new units, all of which were applications for ADUs. All 40 applications are correctly reflected within the HCD spreadsheet under Tab A.
However, for clarity within this report, staff has listed below only the 29 submitted applications that are still pending approval for future RHNA credit. Of the remaining 11 applications, one ADU application was withdrawn after submittal; and the other 10 applications were already issued building permits during 2022 as reflected within the HCD spreadsheet and staff analysis under #2 (Tab A2) below. Units do not count towards the City’s RHNA allocation until a building permit or certificate of occupancy is issued (i.e., if no building permit is required).
Table A below includes the 29 ADU applications in-process that have not yet been issued building permits, and which can be counted toward the 6th Cycle RHNA in a future APR once a building permit or certificate of occupancy is issued.
Table A - Applications In Process & Projected RHNA Contribution New Applications in
2022
Address Projected RHNA
ADU22-003 692 RIMINI ROAD 1 moderate unit
ADU22-005 244 26 STREET 1 moderate unit
ADU22-006 1310 STRATFORD COURT 1 moderate unit
ADU22-009 1921 SANTA FE AVENUE 1 moderate unit
ADU22-012 810 KLISH WAY 1 moderate unit
ADU22-016 125 13TH STREET 1 moderate unit
ADU22-018 711 HOSKA 1 moderate unit
ADU22-019 1230 ORIBIA ROAD 1 moderate unit
ADU22-020 334 HIDDEN PINES 1 moderate unit
ADU22-021 339 HIDDEN PINES 1 moderate unit
ADU22-022 125 SHERRIE LANE 1 moderate unit
ADU22-023 545 RIMINI ROAD 1 moderate unit
ADU22-024 999 CREST ROAD 1 moderate unit
ADU22-025 1090 KLISH WAY 1 moderate unit
ADU22-026 328 EL AMIGO ROAD 1 moderate unit
ADU22-027 343 11TH STREET 1 moderate unit
ADU22-029 1571 LUNETA 1 moderate unit
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New Applications in
2022
Address Projected RHNA
ADU22-030 127 7TH STREET 1 moderate unit
ADU22-031 3000 SANDY LANE 1 moderate unit
ADU22-032 465 HIDDEN PINES 1 moderate unit
ADU22-033 561 VAN DYKE 1 moderate unit
ADU22-034 565 VAN DYKE 1 moderate unit
ADU22-035 101 11TH STREET 1 moderate unit
ADU22-036 101 11TH STREET 1 moderate unit
ADU22-037 157 OCEAN VIEW 1 moderate unit
ADU22-038 207 13TH STREET 1 moderate unit
ADU22-040 810 KLISH WAY 1 moderate unit
ADU22-041 210 23RD STREET 1 moderate unit
ADU22-043 2614 OCEAN FRONT 1 moderate unit
Total RHNA Units in Process that are Anticipated to Count Toward the 6th Cycle Housing Element in Future APR
29 moderate
2. Housing Production Progress Report (Tab A2)
Under this section of the APR, the City must show the progress of all active applications/projects with net-new housing unit(s). For each unit reported, the City must identify which income affordability category applies: very low, low, moderate, and above moderate-income. The City must also report whether the project received an entitlement, a building permit, certificate of occupancy, or other form of project readiness during the reporting year. However, only building permits or certificate of occupancy (i.e., if no building permit is required) are used for the purpose of determining progress towards the City’s RHNA. In 2022, building permits were issued for 27net-new units as outlined in Table B below:
Table B - Housing Production Progress Toward 6th Cycle Housing Element Ref
#
Application Building Permit
Issuance Date
Address RHNA Credit
1 B2022-0005
(Primary Unit)
3/29/2022 1305 Crest Road 1 above
moderate unit
2 ADU20-034 9/28/2022 1505 San Dieguito 1 moderate unit 3 ADU20-037 3/9/2022 402 Serpentine Drive 1 moderate unit 4 ADU21-001 1/6/2022 740 Crest Road 1 above
moderate unit
5 ADU21-009 2/8/2022 1930 Balboa Avenue 1 above
moderate unit
6-7 ADU21-011 1/6/2022 471 Avenida Primavera 2 moderate units 8 ADU21-015 12/8/2022 1070 Klish Way 1 moderate unit
9 ADU21-018 1/4/2022 156 Ocean View Ave 1 moderate unit 10 ADU21-019 5/9/2022 343 9th Street 1 moderate unit
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Ref
#
Application Building Permit
Issuance Date
Address RHNA Credit
11 ADU21-020 9/7/2022 1225 Luneta Drive 1 above
moderate unit
12 ADU21-023 8/3/2022 255 20th Street 1 moderate unit
13 ADU21-024 3/7/2022 660 Hoska Drive 1 above
moderate unit
14 ADU21-025 1/24/2022 2808 Ocean Front 1 above
moderate unit
15 ADU21-026 9/9/2022 137 26th Street 1 moderate unit
16 ADU21-029 10/17/2022 118 13th Street 1 moderate unit 17 ADU21-031 6/15/2022 223 Ocean View
Avenue
1 above
moderate unit
18 ADU22-001 5/10/2022 429 Carolina Road 1 moderate unit 19 ADU22-002 8/3/2022 919 Klish Way 1 above
moderate unit
20 ADU22-004 12/12/2022 505 Avenida Primavera 1 moderate unit 21 ADU22-007 5/2/2022 355 Bellaire Street 1 above
moderate unit
22 ADU22-008 10/17/2022 416 Pine Needles
Drive
1 above
moderate unit
23 ADU22-010 8/2/2022 401 9th Street 1 moderate unit
24 ADU22-011 5/19/2022 355 Bellaire Street 1 moderate unit 25 ADU22-013 10/27/2022 107 11th Street 1 above
moderate unit
26 ADU22-014 7/22/2022 1227 Cuchara Drive 1 moderate unit 27 ADU22-017 12/21/2022 437 Avenida Primavera 1 moderate unit Total Units Towards 6th Cycle RHNA 11 above
moderate units;
16 moderate
units
Totals:
1. 11 (1 Single Dwelling Unit and 10 ADUs) – Above Moderate Income
2. 16 ADUs - Moderate Income
3. Permitted Units by Affordability Report (Tab B)
Under this section of the APR, the City is required to show all units counted towards RHNA during the 6
th Cycle Housing Element planning period beginning June 30, 2020, through December 31, 2022 (and annually through year 2029). The start date for counting RHNA toward the 6th Cycle was confirmed in written correspondence from HCD to SANDAG on July 21, 2020, (and additional HCD guidance materials) clarifying that within 5 March 20, 2023 Item 03
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the San Diego region, local jurisdictions may take 6th Cycle RHNA credit for new units approved, permitted, and/or built starting June 30, 2020 (see Attachment B).
City staff made HCD aware that their pre-populated data for the APR Tab B is not correctly reflecting the City’s prior 6th Cycle Housing Element progress. HCD provides this information in a pre-populated spreadsheet for the City to add to for reporting, but does not provide for the City to make modifications to this pre-populated data. This explains why the pre-populated data indicating lower unit counts for prior years does not match up with what the City previously reported.
As shown above under Tab A2, the City issued 27 building permits for net-new units in the above-moderate and moderate-income categories in 2022. This includes 26 permits for ADUs and 1 permit for a new, single dwelling unit on a vacant lot.
Cumulatively as of December 31, 2022, the City has issued building permits for 61 netnew units that contribute toward the 6th Cycle RHNA, as shown in Attachment C and Table C below:
Table C – City of Del Mar 6th Cycle RHNA Obligation Status Income Category 6
th Cycle RHNA +
5 th Cycle Carryover
Units Permitted to
Date
Units Remaining
for 6
th Cycle
Very Low 37 0 37
Low 76 0 64
Moderate 31 38 0
Above Moderate 31 23 8
TOTAL 175 61
The City has exceeded its RHNA obligation for moderate units and the remaining obligation for 8 above moderate units is expected to be addressed as follows:
Available housing capacity in the North Commercial and Professional Commercial zones;
The approved 941 Camino del Mar mixed use development project, which includes 2 low-income units and 6 additional units without income level restrictions, that is currently pending building permit approval; and/or
The approved Watermark mixed-income project (APNs 299-100-47 and -48) that would create 10 lower income units and 40 additional units without income level restrictions is currently pending a decision by the California Coastal Commission on filed appeal of the City’s approval of CDP21-005.
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While no 6
th Cycle lower income units have been constructed to-date, implementation of multiple lower income unit production programs are in process as further described below.
4. Sites Identified or Rezoned to Accommodate Shortfall Need (Not Applicable) This section of the APR is used to report if the City identified an unaccommodated need of sites from a previous planning period or a shortfall of sites that require completion of a rezone action in the Housing Element, or if a city has identified additional sites required by “no net loss” law pursuant to Government Code Section 65863.
No shortfalls have been identified at this time; therefore, this section of the report is intentionally left blank. However, it should be noted that there is a carryover of 12 low income units from the 5th Cycle Housing Element (2013-2021) that has been added to the RHNA as noted above, and the City has adequate sites at sufficient density (allowing a density of at least 20 dwelling units per acre) in place with no associated requirement or need for completion of a rezone action.
5. Program Implementation Status Report (Tab D)
Under this section of the APR, the City is required to provide a status of all 45 housing programs within the 6
th Cycle Housing Element. A detailed status of each program is provided within the APR. A summary status of the housing programs is provided in Table D below.
Table D - Status of Del Mar 2021-2029 Housing Element Programs Program Status Number of Programs
Completed 7
Ongoing Programs 14
Underway 13
Not Yet Implemented 11
TOTAL 45
The following programs have been completed:
o 1A Coastal Commission Certification of North Commercial Zone LCPA o 1B Coastal Commission Certification of Professional Commercial Zone LCPA o 1J Program for Coordination with Affordable Housing Developers o 5B City Council Policy Requiring Housing Impact Statements in Staff Reports o 6A Posted Notice of SB 35 State Law Exemption for Coastal Cities o 7I Posted List of Community Assistance Programs and Housing Resources In addition, implementation of Cycle 1 Housing Acceleration Program (HAP) grant funds facilitated completion of housing feasibility studies and identification of opportunities in the City’s Smart Growth Opportunity Areas including completion of:
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o 1K Feasibility Studies for Infill Housing on Non-Vacant and Small Sites and other Privately-Owned Sites; and
o 3B Feasibility Studies of Affordable Housing on Publicly Owned Sites.
The City is making progress on its strategies for production of lower income units:
Program 3A Fairgrounds Housing: Significant State and local resources have been invested and milestones have been completed toward implementation of the City’s highest priority in an effort to secure an agreement by April 2024 with the State 22nd District Agricultural Association and State General Services Department to develop at least 54 lower income affordable dwelling units on the Fairgrounds property. This includes ongoing coordination between the City team (including consultants Whitaker Real Estate Services, Keyser Marston Associates Inc., and Stephen Dalton Architects) and the State, as well as the use of Cycle 1 HAP grant funds, together with local funds, to complete Phase I studies in June 2022 demonstrating the feasibility of affordable housing development at the State Fairgrounds property and on two small, vacant Cityowned sites identified in the Housing Element. Programs 1D, 1I, 2A, and 5A Incentives for Affordable Housing: Cycle 1 HAP grant funds and local resources have also been invested and milestones have been completed to facilitate affordable housing development on privatelyowned sites. This includes completion of Phase II studies in January 2023 demonstrating the feasibility of affordable housing development on privatelyowned sites identified in the Housing Element sites inventory and additional opportunity sites. In addition to identifying architectural concepts and financial feasibility information for property owners, the studies are also facilitating preparation and processing of multiple ordinances by December 2023 that will incentivize lower income unit production (i.e., deed restricted low income ADUs).
Following is a list of additional programs where milestones were completed in 2022 and/or will be completed in 2023 for the next progress report:
o Coastal Commission certification of Public Facilities-Related Clean Up Actions (Program 1H);
o New opportunities for smaller housing units including manufactured housing, ADU amnesty program, and tiny houses (Programs 1F, 2B and 2F); o Senate Bill 9 Ordinance Implementation and other actions to Affirmatively Further Fair Housing (Program 6B);
o New Environmental Justice Element in process (Program 6E); and o Safety Element Update in process (Program 6H)
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For the following sections of the APR, the City has no qualifying units or data to report; therefore, these sections of the report are intentionally left blank:
6. Commercial Development Bonus Approval Report
7. Rehabilitated Units Report
8. Above Moderate Income Units Converted to Moderate Income
9. Locally Owned Lands
10.Locally Owned Surplus Sites
11. SB 9 Units or Lot Splits
12. Student Housing Developed with Density Bonus
2022 HOUSING ELEMENT APR SUMMARY:
Following are key takeaways from the City’s 2022 APR:
1) 39 permit applications were received for net-new units in 2022 2) 27 net-new units were issued building permits in 2022 o 16 - moderate income units
o 11 - above-moderate income units
3) 34 of the 45 total Housing Element Programs have been initiated, which includes implementation of ongoing programs and program where milestones were completed or implementation actions are in progress:
o 7 - completed
o 14 - ongoing
o 13 - currently underway
o 11 - not yet implemented
4) A cumulative total of 61 net-new RHNA units have been produced in the City’s 6th Cycle (commencing June 30, 2020).
o 23 – above-moderate income units
o 38 – moderate income units
FISCAL IMPACT:
There is no fiscal impact or fiscal action to be taken by the City Council related to this agenda item.
9 March 20, 2023 Item 03
City Council Agenda Report
Review of 2022 Housing Element APR
March 20, 2023
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
Processing of the Housing Element Annual Progress Report is an operational project that is required to be processed each year to comply with State law.
ATTACHMENTS:
Attachment A – City of Del Mar 2022 APR
Attachment B – HCD Letter dated July 21, 2020
Attachment C – 6
th Cycle Housing Unit and ADU Data to date
10 March 20, 2023 Item 03
Jurisdiction Del Mar ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 04/15/2021 - 04/15/2029
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
Application
Status
Notes
2 3 4 6 7 8 9 11 12
Prior APN+ Current APN Street Address Project Name+
Local Jurisdiction
Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted+
(see
instructions)
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low-Income
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total PROPOSED
Units by Project
Total
APPROVED
Units by project
Total
DISAPPROVED
Units by Project
Was APPLICATION
SUBMITTED
Pursuant to GC
65913.4(b)?
(SB 35
Streamlining)
Ddi the housing
development
application seek
incentives or
concessions
pursuant to
Government Code
section 65915?
Were incentives
or concessions
reqested
pursuant to
Government
Code section
65915 approved?
Please indicate
the status of the
application.
Notes
+
Summary Row: Start Data Entry Below
0 0 0 0 0 39 0 39 0 0
300-030-80 429 Carolina Road ADU22-001 ADU22-001 ADU O 1/3/2022 1 1 No No N/A Approved 300-263-20 919 Klish Way ADU22-002 ADU22-002 ADU O 1/19/2022 1 1 No No N/A Approved 300-143-22 692 RIMINI RD ADU22-003 ADU22-003 ADU O 1/31/2022 1 1 No No N/A Approved 299-260-48 505 AVENIDA PRIMAVERA ADU22-004 ADU22-004 ADU O 1/31/2022 1 1 No No N/A Approved 299-062-12 244 26TH ST ADU22-005 ADU22-005 ADU O 2/4/2022 1 1 No No N/A Approved 300-011-11 1310 STRATFORD CT ADU22-006 ADU22-006 ADU O 2/4/2022 1 1 No No N/A Pending 299-185-05 355 BELLAIRE ST ADU22-007 ADU22-007 ADU O 2/9/2022 1 1 No No N/A Approved 301-023-13 416 PINE NEEDLES DR ADU22-008 ADU22-008 ADU O 3/3/2022 1 1 No No N/A Approved 299-142-08 1921 SANTA FE AVE ADU22-009 ADU22-009 ADU O 3/10/2022 1 1 No No N/A Approved 300-222-08 401 9TH ST ADU22-010 ADU22-010 ADU O 3/23/2022 1 1 No No N/A Approved 299-185-05 355 BELLAIRE ST ADU22-011 ADU22-011 ADU O 3/29/2022 1 1 No No N/A Approved 300-251-15 810 KLISH WAY ADU22-012 ADU22-012 ADU O 3/30/2022 1 1 No No N/A Pending 300-094-02 107 11TH ST ADU22-013 ADU22-013 ADU O 3/31/2022 1 1 No No N/A Approved 300-390-13 1227 CUCHARA DR ADU22-014 ADU22-014 ADU O 3/31/2022 1 1 No No N/A Approved 300-072-03 125 13TH ST ADU22-016 ADU22-016 ADU O 5/10/2022 1 1 No No N/A Approved 299-280-41 437 AVENIDA PRIMAVERA ADU22-017 ADU22-017 ADU O 5/11/2022 1 1 No No N/A Approved 300-272-20 711 HOSKA DR ADU22-018 ADU22-018 ADU O 5/19/2022 1 1 No No N/A Pending 300-153-03 1230 ORIBIA RD ADU22-019 ADU22-019 ADU O 5/23/2022 1 1 No No N/A Approved 301-024-03 334 HIDDEN PINES RD ADU22-020 ADU22-020 ADU O 6/3/2022 1 1 No No N/A Pending 301-024-26 339 HIDDEN PINES RD ADU22-021 ADU22-021 ADU O 7/6/2022 1 1 No No N/A Pending 300-182-14-02 125 SHERRIE LN ADU22-022 ADU22-022 ADU O 7/6/2022 1 1 No No N/A Approved 300-390-09 545 RIMINI ROAD ADU22-023 ADU22-023 ADU O 8/22/2022 1 1 No No N/A Pending 300-262-05 999 Crest Road ADU22-024 ADU22-024 ADU O 8/24/2022 1 1 No No N/A Pending 300-242-09 1090 Klish Way ADU22-025 ADU22-025 ADU O 8/29/2022 1 1 No No N/A Pending 300-331-09 328 El Amigo Road ADU22-026 ADU22-026 ADU O 9/7/2022 1 1 No No N/A Pending 300-410-24 343 11th Street ADU22-027 ADU22-027 ADU O 9/9/2022 1 1 No No N/A Pending 300-040-38 581 15th Street ADU22-028 ADU22-028 ADU O 9/27/2022 0 No No N/A Withdrawn 299-280-51 1571 Luneta ADU22-029 ADU22-029 ADU O 10/3/2022 1 1 No No N/A Pending 300-182-14-01 127 7th Street ADU22-030 ADU22-030 ADU O 10/12/2022 1 1 No No N/A Pending 299-020-06 3000 Sandy Lane ADU22-031 ADU22-031 ADU O 10/13/2022 1 1 No No N/A Pending 301-024-33 465 Hidden Pines ADU22-032 ADU22-032 ADU O 10/25/2022 1 1 No No N/A Pending 300-030-50 561 Van Dyke ADU22-033 ADU22-033 ADU O 11/7/2022 1 1 No No N/A Approved 300-030-52 565 Van Dyke ADU22-034 ADU22-034 ADU O 11/7/2022 1 1 No No N/A Pending 300-094-01 101 11th Street ADU22-035 ADU22-035 ADU O 11/9/2022 1 1 No No N/A Pending 300-094-01 101 11th Street ADU22-036 ADU22-036 ADU O 11/9/2022 1 1 No No N/A Pending 301-023-08 157 Ocean View ADU22-037 ADU22-037 ADU O 11/10/2022 1 1 No No N/A Pending 300-074-11 207 13th Street ADU22-038 ADU22-038 ADU O 11/29/2022 1 1 No No N/A Pending 300-251-14 820 Klish Way ADU22-040 ADU22-040 ADU O 12/5/2022 1 1 No No N/A Pending 299-092-16 210 23rd Street ADU22-041 ADU22-041 ADU O 12/7/2022 1 1 No No N/A Pending 299-065-06 2614 Ocean Front ADU22-043 ADU22-043 ADU O 12/19/2022 1 1 No No N/A Pending Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bonus Law
Applications
10 Housing Development Applications Submitted
11 March 20, 2023 Item 03
Jurisdiction Del Mar ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 04/15/2021 - 04/15/2029
Table A2
2 3 5 6 8 9
Prior APN+ Current APN Street Address Project Name+ Local Jurisdiction Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Entitlement
Date Approved
# of Units issued
Entitlements
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Building Permits
Date Issued
# of Units Issued
Building Permits
Summary Row: Start Data Entry Below 0 0 0 0 0 16 7 23 0 0 0 0 0 16 11 27 299-260-22 484 Avenida Primavera ADU18-001 ADU18-001 ADU O 0 0
299-062-16 2609 CAMINO DEL MAR ADU20-005 ADU20-005 ADU O 0 0
300-093-10
1047 STRATFORD COURT
ADU20-006 ADU20-006 ADU O
0 0
300-271-06 766 HOSKA DR ADU20-008 ADU20-008 ADU O
0 0
301-023-21 328 PINE NEEDLES DR ADU20-009 ADU20-009 ADU O 0 0
300-093-08 1023 STRATFORD COURT ADU20-012 ADU20-012 ADU O 0 0
300-143-21 730 KALAMATH DR ADU20-015 ADU20-015 ADU O
0 0
299-072-26 2168 SAN DIEGUITO ADU20-016 ADU20-016 ADU O 0 0 299-260-78 625 AVENIDA PRIMAVERA ADU20-019 ADU20-019 ADU O 0 0 299-065-14 162 26TH ST ADU20-021 ADU20-021 ADU O 0 0
299-260-55 521 AVENIDA PRIMAVERA ADU20-022 ADU20-022 ADU O 0 0
299-172-03 1955 JIMMY DURANTE ADU20-035 ADU20-035 ADU O 0 0 299-146-17 1912 OCEAN FRONT ADU21-003 ADU21-003 ADU O
0 0
300-251-29 563 ORCHID LN ADU21-005 ADU21-005 ADU O
0 0
301-023-10 470 PINE NEEDLES DR ADU21-006 ADU21-006 ADU O 0 0
299-290-29 471 AVENIDA PRIMAVERA ADU21-011 (2
ADUs)
ADU21-011 (2
ADUs) ADU O
0 2 1/6/2022 2
299-260-29 1619 FOREST WAY ADU21-021 ADU21-021 ADU O
0 0
299-220-36 402 SERPENTINE ADU20-037 ADU20-037 ADU O
0 1 3/9/2022 1
300-272-11 740 CREST RD ADU21-001 ADU21-001 ADU O 0 1 1/6/2022 1 299-194-04 1930 BALBOA AVE ADU21-009 ADU21-009 ADU O 0 1 2/8/2022 1 300-242-10 1070 KLISH WAY ADU21-015 ADU21-015 ADU O 1 1/25/2022 1 1 12/8/2022 1
301-022-04 156 OCEAN VIEW AVE ADU21-018 ADU21-018 ADU O 0 1 1/4/2022 1
300-222-07 343 9TH ST ADU21-019 ADU21-019 ADU O
0 1 5/9/2022 1
300-400-32 1225 LUNETA DR ADU21-020 ADU21-020 ADU O 0 1 9/7/2022 1 299-142-03 255 20TH ST ADU21-023 ADU21-023 ADU O
0 1 8/3/2022 1
300-251-19 660 HOSKA DR ADU21-024 ADU21-024 ADU O 0 1 3/7/2022 1 299-021-26 2808 OCEAN FRONT AVE ADU21-025 ADU21-025 ADU O 0 1 1/24/2022 1 299-066-14 137 26TH ST ADU21-026 ADU21-026 ADU O
0 1 9/9/2022 1
300-071-11 118 13TH ST ADU21-029 ADU21-029 ADU O
0 1 10/17/2022 1
301-023-02 223 OCEAN VIEW AVE ADU21-031 ADU21-031 ADU O 1 4/15/2022 1 1 6/15/2022 1 300-030-80 429 CAROLINA RD ADU22-001 ADU22-001 ADU O 1 2/16/2022 1 1 5/10/2022 1
300-263-20 919 KLISH WAY ADU22-002 ADU22-002 ADU O 1 2/24/2022 1 1 8/3/2022 1 299-260-48 505 AVENIDA PRIMAVERA ADU22-004 ADU22-004 ADU O 1 3/17/2022 1 1 12/12/2022 1
299-185-05 355 BELLAIRE ST ADU22-007 ADU22-007 ADU O 1 4/22/2022 1 1 5/2/2022 1 301-023-13 416 PINE NEEDLES DR ADU22-008 ADU22-008 ADU O 1 4/8/2022 1 1 10/17/2022 1 300-222-08 401 9TH ST ADU22-010 ADU22-010 ADU O 1 4/1/2022 1 1 8/2/2022 1
299-185-05 355 BELLAIRE ST ADU22-011 ADU22-011 ADU O 1 4/12/2022 1 1 5/19/2022 1
300-094-02 107 11TH ST ADU22-013 ADU22-013 ADU O 1 6/21/2022 1 1 10/27/2022 1 300-390-13 1227 CUCHARA DR ADU22-014 ADU22-014 ADU O 1 4/13/2022 1 1 7/22/2022 1
299-280-41 437 AVENIDA PRIMAVERA ADU22-017 ADU22-017 ADU O 1 9/9/2022 1 1 12/21/2022 1
299-132-05 239 22ND ST ADU21-028 ADU21-028 ADU O 1 8/19/2022 1 0
300-232-32 405 8TH ST ADU21-034 ADU21-034 ADU O 1 9/1/2022 1 0 301-021-06 236 OCEAN VIEW AVE ADU21-035 ADU21-035 ADU O 1 3/24/2022 1 0
300-400-28 1149 LUNETA DR ADU21-036 ADU21-036 ADU O 1 1/25/2022 1 0
Note: "+" indicates an optional field
Project Identifier
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units 1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits 4 7
12 March 20, 2023 Item 03
Jurisdiction Del Mar ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 04/15/2021 - 04/15/2029
Note: "+" indicates an optional field
300-143-22 692 RIMINI RD ADU22-003 ADU22-003 ADU O 1 3/23/2022 1 0
299-062-12 244 26TH ST ADU22-005 ADU22-005 ADU O 1 8/11/2022 1 0
299-142-08 1921 SANTA FE AVE ADU22-009 ADU22-009 ADU O 1 10/20/2022 1 0 300-072-03 125 13TH ST ADU22-016 ADU22-016 ADU O 1 6/23/2022 1 0
300-153-03 1230 ORIBIA RD ADU22-019 ADU22-019 ADU O 1 10/20/2022 1 0
300-182-14-02 125 SHERRIE LN ADU22-022 ADU22-022 ADU O 1 9/14/2022 1 0
300-030-50 561 Van Dyke ADU22-033 ADU22-033 ADU O 1 12/5/2022 1 0
299-065-14 162 26th Street B2021-0023 B2021-0023 SFD O 0 0 300-060-25 1305 Crest Road B2022-0005 B2022-0005 SFD O 0 1 3/29/2022 1 299-200-34 1505 San Dieguito Drive ADU20-034 ADU20-034 ADU O 0 1 9/28/2022 1
13 March 20, 2023 Item 03
Jurisdiction Del Mar
Reporting Year 2022 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 04/15/2021 - 04/15/2029
Streamlining Infill
Housing without Financial
Assistance or Deed
Restrictions
Term of Affordability
or Deed Restriction
2 3 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Prior APN+ Current APN Street Address Project Name+
Local Jurisdiction
Tracking ID+
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms of
readiness
How many of
the units were
Extremely Low
Income?
+
Was Project
APPROVED using
GC 65913.4(b)?
(SB 35
Streamlining)
Y/N
Infill Units?
Y/N
+
Assistance Programs
for Each Development
(may select multiple -
see instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable without
financial assistance or deed
restrictions, explain how the
locality determined the units
were affordable
(see instructions)
Term of Affordability or
Deed Restriction (years)
(if affordable in perpetuity
enter 1000)
+
Number of
Demolished/Des
troyed Units
Demolished or
Destroyed Units
Demolished/De
stroyed Units
Owner or
Renter
Total Density Bonus Applied
to the Project (Percentage
Increase in Total Allowable
Units or Total Maximum
Allowable Residential Gross
Floor Area)
Number of Other
Incentives,
Concessions, Waivers,
or Other Modifications
Given to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the incentives,
concessions,
waivers, and
modifications
(Excluding Parking
Waivers or Parking
Modifications)
Did the project receive a
reduction or waiver of
parking standards? (Y/N)
Summary Row: Start Data Entry Below 0 0 0 0 0 14 5 19 0 0 0 0 299-260-22 484 Avenida Primavera ADU18-001 ADU18-001 ADU O 1 5/19/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-062-16 2609 CAMINO DEL MAR ADU20-005 ADU20-005 ADU O 1 6/22/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-093-10
1047 STRATFORD COURT
ADU20-006 ADU20-006 ADU O 1 7/11/2022 1 N Y
Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-271-06 766 HOSKA DR ADU20-008 ADU20-008 ADU O 1 7/22/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
301-023-21 328 PINE NEEDLES DR ADU20-009 ADU20-009 ADU O 1 8/1/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-093-08 1023 STRATFORD COURT ADU20-012 ADU20-012 ADU O 1 5/13/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-143-21 730 KALAMATH DR ADU20-015 ADU20-015 ADU O 1 1/27/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-072-26 2168 SAN DIEGUITO ADU20-016 ADU20-016 ADU O 1 9/13/2022 1 N Y 299-260-78 625 AVENIDA PRIMAVERA ADU20-019 ADU20-019 ADU O 1 8/26/2022 1 N Y 299-065-14 162 26TH ST ADU20-021 ADU20-021 ADU O 1 4/18/2022 1 N Y 299-260-55 521 AVENIDA PRIMAVERA ADU20-022 ADU20-022 ADU O 1 7/22/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-172-03 1955 JIMMY DURANTE ADU20-035 ADU20-035 ADU O 1 9/30/2022 1 N Y 299-146-17 1912 OCEAN FRONT ADU21-003 ADU21-003 ADU O 1 7/1/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-251-29 563 ORCHID LN ADU21-005 ADU21-005 ADU O 1 4/8/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
301-023-10 470 PINE NEEDLES DR ADU21-006 ADU21-006 ADU O 1 10/4/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-290-29 471 AVENIDA PRIMAVERA ADU21-011 (2 ADUs) ADU21-011 (2 ADUs) ADU O 2 12/14/2022 2 0 N Y
Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-260-29 1619 FOREST WAY ADU21-021 ADU21-021 ADU O 1 7/12/2022 1 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-220-36 402 SERPENTINE ADU20-037 ADU20-037 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-272-11 740 CREST RD ADU21-001 ADU21-001 ADU O 0 0 N Y 299-194-04 1930 BALBOA AVE ADU21-009 ADU21-009 ADU O 0 0 N Y 300-242-10 1070 KLISH WAY ADU21-015 ADU21-015 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
301-022-04 156 OCEAN VIEW AVE ADU21-018 ADU21-018 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-222-07 343 9TH ST ADU21-019 ADU21-019 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-400-32 1225 LUNETA DR ADU21-020 ADU21-020 ADU O 0 0 N Y 299-142-03 255 20TH ST ADU21-023 ADU21-023 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-251-19 660 HOSKA DR ADU21-024 ADU21-024 ADU O 0 0 N Y 299-021-26 2808 OCEAN FRONT AVE ADU21-025 ADU21-025 ADU O 0 0 N Y 299-066-14 137 26TH ST ADU21-026 ADU21-026 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-071-11 118 13TH ST ADU21-029 ADU21-029 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
301-023-02 223 OCEAN VIEW AVE ADU21-031 ADU21-031 ADU O 0 0 N Y 300-030-80 429 CAROLINA RD ADU22-001 ADU22-001 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-263-20 919 KLISH WAY ADU22-002 ADU22-002 ADU O 0 0 N Y 299-260-48 505 AVENIDA PRIMAVERA ADU22-004 ADU22-004 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-185-05 355 BELLAIRE ST ADU22-007 ADU22-007 ADU O 0 0 N Y 301-023-13 416 PINE NEEDLES DR ADU22-008 ADU22-008 ADU O 0 0 N Y 300-222-08 401 9TH ST ADU22-010 ADU22-010 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-185-05 355 BELLAIRE ST ADU22-011 ADU22-011 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-094-02 107 11TH ST ADU22-013 ADU22-013 ADU O 0 0 N Y 300-390-13 1227 CUCHARA DR ADU22-014 ADU22-014 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-280-41 437 AVENIDA PRIMAVERA ADU22-017 ADU22-017 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-132-05 239 22ND ST ADU21-028 ADU21-028 ADU O 0 N Y
Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-232-32 405 8TH ST ADU21-034 ADU21-034 ADU O 0 N Y
301-021-06 236 OCEAN VIEW AVE ADU21-035 ADU21-035 ADU O 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-400-28 1149 LUNETA DR ADU21-036 ADU21-036 ADU O 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-143-22 692 RIMINI RD ADU22-003 ADU22-003 ADU O 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-062-12 244 26TH ST ADU22-005 ADU22-005 ADU O 0 N Y
Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-142-08 1921 SANTA FE AVE ADU22-009 ADU22-009 ADU O 0 N Y 300-072-03 125 13TH ST ADU22-016 ADU22-016 ADU O 0 N Y
Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-153-03 1230 ORIBIA RD ADU22-019 ADU22-019 ADU O 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-182-14-02 125 SHERRIE LN ADU22-022 ADU22-022 ADU O 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
300-030-50 561 Van Dyke ADU22-033 ADU22-033 ADU O 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
299-065-14 162 26th Street B2021-0023 B2021-0023 SFD O 1 4/18/2022 1 N Y 300-060-25 1305 Crest Road B2022-0005 B2022-0005 SFD O 0 0 N Y 299-200-34 1505 San Dieguito Drive ADU20-034 ADU20-034 ADU O 0 0 N Y Assumed moderate-affordable
based on smaller size of ADU and
comparable rental rates
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Certificates of Occupancy 10 14 March 20, 2023 Item 03
Jurisdiction Del Mar ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2022 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 04/15/2021 - 04/15/2029
1 Projection Period 3 4
RHNA Allocation by
Income Level
Projection Period -
06/30/2020-
04/14/2021
2021 2022 2023 2024 2025 2026 2027 2028 2029
Total Units to
Date (all years)
Total Remaining
RHNA by Income
Level
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted 13 10 16 - - - - - - -
Above Moderate 31 5 6 11 - - - - - - - 22 9
163
18 16 27 - - - - - - - 61 110
5 6 7
Extremely low-Income
Need 2021 2022 2023 2024 2025 2026 2027 2028 2029
Total Units to
Date
Total Units
Remaining
19 - - - - - - - - - - 19
64 Please note: For the last year of the 5th cycle, Table B will only include units that were permitted during the portion of the year that was in the 5th cycle. For the first year of the 6th cycle, Table B will only include units that were permitted since the start of the planning period. Projection Period units are in a separate column.
Total RHNA
Total Units
Income Level
Very Low
Low
Extremely Low-Income Units*
Note: units serving extremely low-income households are included in the very low-income RHNA progress and must be reported as very low-income units in section 7 of Table A2. They must also be reported in the extremely low-income category (section 13) in Table A2 to be counted as progress toward meeting the extremely low-income housing need determined pursuant to Government Code 65583(a)(1). *Extremely low-income houisng need determined pursuant to Government Code 65583(a)(1). Value in Section 5 is default value, assumed to be half of the very low-income RHNA. May be overwritten.
Progress toward extremely low-income housing need, as determined pursuant to Government Code 65583(a)(1).
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].
-
-
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.
39 Moderate
37 64
31 Please contact HCD if your data is different than the material supplied here -
2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
37 15 March 20, 2023 Item 03
Jurisdiction Del Mar
Reporting Year 2022 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation 1A North Commercial
Finalize Coastal Commission certification
of local approvals gained during 5th Cycle
to allow 20 du/ac on select parcels
(ordinance/LCPA)
Obtained Coastal Commission final certification June
2022 Complete
1B Professional Commercial
Finalize Coastal Commission certification
of local approvals gained during 5th Cycle
to allow 20 du/ac (ordinance/LCPA)
Obtained Coastal Commission final certification June
2022 Complete
1C Central Commercial Amend the CC Zone to allow 20 du/ac (plan amendment and ordinance/LCPA)
Completed site-specific study of feasibility of vacant
parcels on 10th Street - January 2023.
Resolution/Ordinance in FY 23/24 to modify CC zone
density by April 2024
Partial Completion
1D Economic Study and
Affordable Housing Overlay
Zone
Conduct Phase II economic study and
zoning assessment. Evaluate whether to
create overlay zone. Coordinate with
stakeholders (hotels, Plaza, multi-dwelling
in RM zones) and present findings to City
Council. If City has not secured at least 30
affordable units by December 2025 must
proceed with overlay zone. (economic
study; potential ordinance/LCPA)
Completed site-specific study of feasibility of vacant
parcels on 10th Street (CC zone), RM-South
hypothetical non-conforming multi-unit, Del Mar Plaza - January 2023. Ordinance in FY 23/24 and 24/25 to
create Overlay Zone by December 2025.
Partial Completion
1E Rezone of Vacant Land on
North Bluff/South Stratford
Properties (contigency
program only)
If the City is unable to reach an agreement
with the State, then must implement
rezone to 20-25 du/ac by right via overlay
zone to create capacity for at least 54
lower income units.
This contingency program is required by April 2024
only if Program 3A is not completed. If required, City
would complete General Plan Amendment and Zoning
Ordinance/LCPA.
N/A (The need for this contigency program has not been triggered) 1F Manufactured Housing Update needed per State law
(ordinance/LCPA)
Ordinance/LCPA in FY 23-24 for adoption by
December 2023 Not started
1G Density Bonus Updated needed per State Law
(ordinance/LCPA)
Ordinance/LCPA in FY 23-24 for adoption by June
2024 Not started
1H Public Facilities Zone
Process LCPA for 28th Street lot by
December 2022. Amend PF zone by April
2024 to clarify that affordable housing is
allowed use in PF zone (with Shores Park
excluded). (ordinance/LCPAs)
Completed Council Adoption of Ordinance/LCPA for
28th Street lot in PF zone - January 2023; CCC
submittal and certification of LCPA is pending. Pending Ordinance/LCPA in FY23-24 for adoption by April
2024. Coordination with Habitat for Humanity or similar non-profit by April 2024 for development of City-owned
sites at 10th Street and 28th Street
Partial Completion
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.
Table D
Program Implementation Status pursuant to GC Section 65583
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
16 March 20, 2023 Item 03
1I Streamlining Incentives for
Affordable Housing
Conduct Phase II economic study and
zoning assessment. Evaluate existing
regulations and identify potential
incentives. Process ordinance to make
incentives available to facilitate affordable
housing. (Studies and ordinance/LCPA)
Completed Phase II feasibility studies and
consideration of incentives - January 2023. Pending
Ordinance/LCPA in FY23-24 for adoption by December
2023.
Partial Completion
1J Establish Program for
Coordination with Affordable
Housing Developers
Establish program for regular outreach
with San Diego Housing Federation and
affordable housing developers. Use for
mutual benefit to gain insight towards
development of realistic strategies to
facilitate affordable housing, including
strategies that can work at the
Fairgrounds. (outreach/meetings)
City staff coordinated with San Diego Housing
Federation staff (Laura Nunn). Additional ongoing
outreach and coordination to occur via San Diego
Housing Federation subcommittees when new housing
opportunities become available.
Complete
1K Infill Affordable Housing on
Non-Vacant and Small Sites
Conduct Phase II economic study and
zoning assessment of privately-owned
sites in sites inventory. Identify potential
changes to facilitate affordable housing via
Ordinance/LCPA per Program 1I.
(Economic study/zoning assessment)
Completed Phase II site-specific studies demonstrating
feasibility of non-vacant and small sites in NC and PC
zones - January 2023
Complete
2A Extend and Enhance ADU
Pilot Program - Incentive
Program
Process an extension of the current
incentive program by May 2022. Prepare
an economic study and zoning
assessment. Process ordinance to
incorporate additional incentives and/or
program modifications to increase
participation in the program. (Ordinance to
add incentives/modify program)
Adopted an ordinance extending the current incentive
program - May 2022. Completed feasibility study and
identified incentives to expand program - January
2023. Pending Ordinance in FY 23/24 for adoption by
December 2023.
Partial Completion
2B ADU Amnesty Program
Establish ADU Amnesty Program to allow
owners with unpermitted ADUs to legalize
the ADUs so that the City can count them
toward its inventory. The intent is to spur
production of units for moderate and lowincome households. (resolution/ordinance)
Obtain determination from HCD as to whether
legalized units (made available for rent) via this
program can be counted towards RHNA. Process
together with Program 2A ADU Incentive Program by
December 2023
Not started
2C Promotion of DeedRestricted Low Income ADUs
Develop outreach materials to promote
deed restricted low income ADUs with goal
to reach at least 15 low income ADUs to
meet RHNA. (web update/outreach)
Created dedicated web page and newsflash articles for
program as initial outreach effort - May 2022.
Additional outreach and promotion will occur with
processing of the Program 2A ordinance (by December
2023)
Partial Completion
17 March 20, 2023 Item 03
2D Tracking of ADU Progres
ADU progress is reported as part of
Annual Progress Reports that are
presented to the City Council and
submitted to HCD on an annual basis in
March each year. (spreadsheet tracking &
reports to Council)
APR reports to-date show that ADU production in 2021
and 2022 has been the most successful strategy
toward local production of new housing units in the
moderate and above moderate household income
categories.
Ongoing
2E Mid Cycle ADU Production
Evaluation
Conduct a mid-cycle progress evaluation
that accounts for the cumulative 2021-
2024 production as reported to HCD in
April 2025. Process additional
amendments to the ADU Incentive
Program if needed to spur production of
ADUs for low-income households.
(spreadsheet tracking & potential
ordinance)
APR reports identifying ADU production status will
continue to be completed on an annual basis.
Processing of an ordinance to further amend the ADU
Incentive Program (Program 2A) will only be required
if, by April 2025, the City has not reached its goal of at least 15 ADUs for low income households.
Not started
2F Tiny Houses
Process an ordinance to clarify tiny houses
are allowed in accordance with the ADU
regulations. Identify additional
circumstances where tiny houses can be
allowed. The intent is to spur production of
units for moderate and low-income
households. (ordinance/LCPA)
Ordinance/LCPA in FY 23/24 for adoption by
December 2023. Not started
3A Agreement with the State
to Building Affordable Housing
Units on State Fairgrounds
Property
Initiate process to secure a binding
agreement with the State’s 22nd District
Agricultural Association (DAA) and
General Services Department. The
objective is to secure approval of a binding
agreement with the State by April 2024
that will allow development of at least 54
lower income units on the State
Fairgrounds property (located within the
City of Del Mar) that will allow the units to
be counted towards the City’s RHNA.
(agreement)
Completed Phase I economic study of market
conditions, assessment of multi-unit product types, and identification of potential funding sources for affordable housing on State Fairgrounds – June 2022. Selected
and executed agreement with affordable housing
consultant - July 2022. Support letters for housing at
Fairgrounds from SANDAG and County Supervisor
Lawson-Remer. Supplemental task order (in process)
will identify housing concept for alternate location on Fairgrounds property by March 31, 2023. Ongoing
coordination with 22nd DAA is in process to secure
binding agreement by April 2024.
In progress
18 March 20, 2023 Item 03
3B Feasibility/Suitability of
Affordable Housing on
Publicly Owned Sites
Conducted Phase I economic study and
zoning assessment of three publicly owned
sites in the sites inventory including the
State Fairgrounds and two City-owned
vacant lots on 10th Street and 28th Street.
Prepared site-specific concepts for multiunit product types that are eligible for tax credit programs, estimated costs, and
identified potential funding sources for
development of affordable housing. Sitespecific implementation via Programs 1H and 3A. (Economic study/zoning
assessment)
Completed Phase I feasibility studies of publicly-owned properties – June 2022 Complete
4A Residential Care Facilities Process ordinance for compliance with State law (ordinance/LCPA)
Ordinance/LCPA in FY 23/24 for adoption by June
2024. Not started
4B Emergecy Shelters,
Transitional Housing and
Supportive Housing, and Low
Barrier Navigation Centers
Process ordinance for compliance with
State law. Develop procedures to connect
public with resources. (ordinance/LCPA
and policy/procedures)
Develop policy/ procedures and Ordinance/LCPA in FY
23/24 for adoption by June 2024. Not started
4C Shared Housing Program
Continue to offer shared housing
program/free roommate referral services
via Del Mar Community Connections
(outreach)
Existing program offered by Del Mar Community
Connections. Ongoing
4D Inclusionary Housing
Ordinance
Process amendments for compliance with
State law (ordinance)
Ordinance/LCPA in FY 23/24 for adoption by June
2024. Not started
4E Condominium Conversions
Continue to implement existing processing
requirements of Subdivision Map Act and
mitigation requirements per DMMC
24.21.025 (publish procedure/amend
ordinance with Program 4D)
Ordinance/LCPA in FY 23/24 for adoption by June
2024. Not started
5A Expand Allowance for the
Renovation and Improvement
of existing Multi-Unit
Structures with NonConformities
Continue to allow retention of nonconforming structures with three or more units to renovate and make improvements
to these existing multiple dwelling unit
structures. Expand to incentivize creation
of low income units. Monitor the number of
projects that utilize this program and
identify the number of units conserved or
rehabilitated where applicable.
(procedure/ordinance)
Create a policy/procedure to memorialize the existing
accommodation for non-conforming multi-unit
development. Pending Ordinance/LCPA in FY 23/24
for adoption by December 2023 to identify where
expansion can be allowed to create low income units.
Process with Program 1I and 2A incentives.
In progress
19 March 20, 2023 Item 03
5B Require Housing Impact
Statements in Reports
Adopted City Council policy and procedure
for inclusion of housing impact statement
in staff reports.
Completed City Council adopted Resolution - February
2022 Complete
5C Preserve Existing Housing
Stock/Short Term Rental
Controls
Continue to establish policies and
programs that more effectively address
regulations for short term rentals as a
means to preserve long term housing
stock (ordinance/LCPA)
Extended STR Forbearance Council Resolution to
defer enforcement against existing STRs in operation
prior to April 2026 – January 2023. Executed task order with consultant for data collection of baseline condition through June 2023 – January 2023. Ordinance/LCPA
in FY 23/24 and 24/25 for adoption by December 2024.
In progress
6A SB 35 Streamlining - Notice
of State Law Exemption for
Coastal Cities
Provide notice to the public that the City of
Del Mar is a coastal city that is exempt
from SB 35 (post notice on web page)
Completed by publishing notice on City web page of
local exemption from SB 35 because the City of Del
Mar is a coastal city in the jurisdiction of the California Coastal Commission – January 2022
Complete
6B Affirmatively Furthering
Fair Housing per AB 686
Participate in regional efforts, partner with
organizations to review and refer
discrimination complaints, and implement
various actions. Ongoing commitment to
review disability complaints and partner in
regional efforts; to review discrimination
complaints and partner with orgs such as
Legal Aid Society of San Diego to address;
to help connect seniors and students to
available housing opportunities including
roommate referral services; annual
coordination in regional efforts to partner
on strategies to address homelessness
(Program 7J) (outreach and funding)
Created new density bonus opportunities in NC and
PC zones (Programs 1A and 1B) - June 2022.
Demonstrated feasbility for low-income units on
Fairgrounds and City-owned sites - June 2022. Posted
community assistance resources on City webpage -
July 2022. Demonstrated feasbility for low-income units on privately owned sites - January 2023. New
Environmental Justice Element by June 2023
(Program 6E). Multiple ordinances to incentivize
development of low-income units by December 2023
(Programs 1D, 1I, 2A, 5A). Multiple ordinances to
create opportunities beyond RHNA by April 2024
(Program 1D, 1C, 1F, 1H, 2A, 2B, 2F). Multiple
ordinances to address housing for special needs
populations by June 2024. City staff will participate in Legal Aid Society Fair Housing Training by December
2023 and annually thereafter. Publish fair housing
materials in English and Spanish by June 2024.
Partial Completion
6C Continue Data Collection
and Compliance with the
Coastal Act and Housing
Element-Related
Requirements applicable to
the Coastal Zone, including
State-Mandated
Accommodation of Housing
Development Capacity
Continue to collect data and maintain
records regarding affordability. Work with
the Coastal Commission and HCD to
“harmonize” the Coastal Act and State
Housing laws and identify a strategy to
best accommodate future development
capacity as assigned to the City for the 6th
Cycle. (spreadsheet tracking and annual
reports)
The City continues to collect data and maintain records regarding affordability levels of units produced and has effective measures in place to address how proposed
development can potentially impact existing
households. The City continues to work with the
Coastal Commission and HCD to “harmonize” the
Coastal Act and State Housing laws.
Ongoing
6D Solar Panel Installation
Partnership
Partner with Renewable Cities San Diego
to install solar on housing for lower income
households (resolution)
Resolution by December 2024. Not started
20 March 20, 2023 Item 03
6E Environmental Justice
Element
Process Community Plan Amendment to
establish policies to reduce community
health risks and address Affirmatively
Furthering Fair Housing Issues per
Assembly Bill (AB) 686. (General Plan
Amendment)
Draft in progress since October 2021. Pending General
Plan Amendment by June 2023. In progress
6F Vote Threshold for HousingRelated General Plan
Amendment
Explore whether to modify local vote
threshold for super majority to apply
State’s simple majority (study and potential
ordinance/public vote)
Determined local vote threshold requiring a super
majority vote (instead of simple majority) is not an
impediment. Will involve ongoing consultation with
City Attorney to ensure no actual conflict with State
law.
Ongoing
6G Objective Design
Standards
Prepare and process objective design
standards for housing that is eligible for byright processing (ordinance Pending consultant selection and ordinance by June
2024 In progress
6H Safety Element
Process Community Plan Amendment to
update the existing Safety Element.
Coordinate with CalFire and State Board of
Forestry. (General Plan Amendment)
Draft in progress since October 2021. Pending General
Plan Amendment by June 2023. In progress
7A Housing Funding
Resources Including Housing
Assistance and Housing
Reserve Funds
Continue to make funds accrued in the
Housing Assistance Reserve fund
available for affordable housing. Ensure
that the funds remain available for at least
four lower income households via rental
subsidy and/or for new affordable housing
(i.e., for the acquisition of land and
construction of affordable units to be made
available for individuals or families of
extremely low, very low or low-income
levels). (annual report to City Council with
budget)
Reports will be completed on an annual basis
demonstrating that the funds remain available for at
least four lower income households via rental subsidy
and/or for new affordable housing.
Ongoing
7B Interfaith Partnership
Opportunities
Continue to encourage inter-faith shelter
network rotating shelter and St. Peter’s
Helping Hands (annual report to City
Council with budget)
Reports will be completed on an annual basis
demonstrating how various partners, including
interfaith partners (i.e., St. Peters), facilitate provision of homeless assistance resources in Del Mar
Ongoing
7C Resources for Persons
with Disabilities
Publish a resource list of programs and
opportunities for persons with disabilities
(updated list to be published within 3-6
months of ordinances processed per
Programs 4A and 4B)
Reports will be completed on an annual basis
identifying available assistance resources for persons
with disabilities
Ongoing
21 March 20, 2023 Item 03
7D Housing Choice Voucher
Program
Contract with the County of San Diego for
Housing Choice Voucher Program
(resolution to process contract)
Process Resolution to contract with the Housing
Authority for the County of San Diego for housing
choice vouchers to facilitate rental assistance in Del
Mar using federal funds
Ongoing
7E Fee Waiver Program Continue the fee waiver program
(resolution to extend fee waiver if needed)
Reports will be completed on an annual basis
identifying any applications where fee waivers are
granted to facilitate production of affordable housing
Ongoing
7F Monitor and Respond to
Complaints of Constraints to
Housing for Lower Income
Households and Persons with
Disabilities
Monitor and respond to complaints of
constraints to housing for lower income
households and persons with disabilities
such as impediments to maintenance,
improvement, or development of such
housing. Continue to work with local nonprofits to connect people with assistance and resources. (annual report to City
Council with budget)
Reports will be completed on an annual basis
identifying if any complaints were filed, the status, and the steps taken to resolve complaints.
Ongoing
7G Senior Housing Resources
and Assistance
Continue to partner with Del Mar
Community Connections (resolution to
extend contract)
Reports will be completed on an annual basis
identifying available assistance resources for seniors Ongoing 7H Student Housing
Resources and Assistance
Connect students with affordable housing
options in Del Mar, including ADUs
(outreach/resource list)
Reports will be completed on an annual basis
identifying available assistance resources for students Ongoing 7I Database of Community
Assistance Programs
Maintain list of community assistance
programs (resource list)
On an annual basis the community assistance
programs list will be maintained and updated. Ongoing
7J Efforts to Reduce
Homelessness
Continue to collaborate with San Diego
Regional Task Force on Homelessness
(RTFH) including point in time counts and
other partnership opportunities. Connect
individuals and businesses seeking
available services to address
homelessness including coordination with
the County-sponsored outreach worker for
Del Mar, County’s Mobile Crisis Response
team (MCRT) and the Sheriff’s
Department Crime Prevention team.
Adopt a City Council Resolution in support
of Senate Bill 1338 (completed June
2022).
City Council adopted a City Council Resolution in
support of Senate Bill 1338 (CARE Court
compassionate care strategy) on June 6, 2022. The
City continues to collaborate with the San Diego
Regional Task Force on Homelessness (RTFH) (i.e.
point in time counts and other partnership
opportunities). The City coordinates with its assigned
County-sponsored outreach worker for Del Mar and the
County’s Mobile Crisis Response team (MCRT) to
connect individuals seeking available services to
address homelessness. The City also helps connect
local businesses with the Sheriff’s Department Crime
Prevention team for assistance with services to
address homelessness.
Ongoing
22 March 20, 2023 Item 03
Jurisdiction Del Mar
Reporting Year 2022 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 04/15/2021 - 04/15/2029
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 16
11 27
Units by Structure Type Entitled Permitted Completed
SFA 0 0 0
SFD 0 1 1
2 to 4 0 0 0
5+ 0 0 0
ADU 23 26 18
MH 0 0 0
Total 23 27 19
40 39
0 0
0 0
0 0
Units Constructed - SB 35 Streamlining Permits
Number of Streamlining Applications Approved
Total Developments Approved with Streamlining
Total Units Constructed with Streamlining
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved:
Total Units
Housing Applications Summary
Use of SB 35 Streamlining Provisions
Note: Units serving extremely low-income households are included in the very low-income permitted units totals Number of Applications for Streamlining
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
23 March 20, 2023 Item 03
Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Cells in grey contain auto-calculation formulas
24 March 20, 2023 Item 03
STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM., Governor
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF HOUSING POLICY DEVELOPMENT
2020 W. El Camino Ave
Sacramento, CA 95833-1829
(916) 263-2911 FAX: (916) 263-7453
www.hcd.ca.gov
July 21, 2020
Hasan Ikhrata, Executive Director
San Diego Association of Governments
401 B Street, Suite 800
San Diego, CA 92101
Dear Hasan Ikhrata:
RE: Review of Adopted 2021-2029 Regional Housing Need Allocation (RHNA) Plan Thank you for submitting the adopted San Diego Association of Governments (SANDAG) Sixth Cycle Regional Housing Need Allocation (RHNA) Plan. Pursuant to Government Code Section 65584.05(g), the California Department of Housing and Community Development (HCD) is required to review RHNA plans for consistency with statutory requirements.
HCD completed its review and is pleased to approve SANDAG’s adopted RHNA Plan, upon finding it consistent with HCD’s July 5, 2018 RHNA determination of 171,685 housing unit need. Please distribute the RHNA Plan to inform all local governments of their share of new housing need to address their sixth cycle housing elements, due by April 15, 2021. In updating their housing elements, local governments may take RHNA credit for new units approved, permitted, and/or built since the start date of the RHNA projection period, June 30, 2020.
HCD is committed to assisting SANDAG’s local governments prepare and implement updated housing elements to effectively address the region’s housing need. Increasing the availability of affordable homes, ending homelessness, and meeting other housing goals continues to be a priority for the State of California.
To further these efforts, the 2019-20 Budget Act allocated $250 million for all regions and jurisdictions for planning activities through the Regional Early Action Planning (REAP) and Local Early Action Planning (LEAP) grant programs. SANDAG has $6,851,680 available through the REAP program and HCD applauds SANDAG’s efforts to engage early on how best to utilize these funds and HCD looks forward to continuing this collaboration. All SANDAG jurisdictions are also eligible for LEAP grants and are encouraged to apply to support meeting and exceeding sixth cycle housing element goals. The deadline for that program was recently extended to January 31, 2021 so there is still time to apply and work 25 March 20, 2023 Item 03
Hasan Ikhrata, Executive Director
with HCD on an application. For more information, please contact HCD at [email protected]. While the SB 2 Planning Grant deadline has passed, ongoing regionally tailored technical assistance is still available through that program as well.
HCD applauds SANDAG’s completion of the RHNA allocation process and we look forward to continued partnership with SANDAG and its member jurisdictions to assist with planning efforts to accommodate the region’s share of housing need.
If HCD can provide any additional assistance, or if you, or your staff, have any questions, please email me at [email protected]; or Tom Brinkhuis, Housing Policy Specialist, at [email protected].
Sincerely,
Megan Kirkeby
Acting Deputy Director
26 March 20, 2023 Item 03
ATTACHMENT C
Following is a breakdown of recorded 6
th Cycle units by year:
The 2020 APR reported that eight ADUs and one new primary unit were issued building permits July-December 2020. In addition, there was one more Accessory Dwelling Unit (ADU20-013) that was not reported in the 2020 APR, but was issued a building permit for construction on 9/2/2020 and should have been reported, as shown below.
Application Building Permit
Issuance Date
Address RHNA Credit
1 ADU18-001 8/13/2020 484 Avenida Primavera 1 moderate unit 2 ADU20-003 8/12/2020 727 Kalamath 1 moderate unit
3 ADU20-005 7/31/2020 2609 Camino del Mar 1 moderate unit 4 ADU20-006 9/1/2020 1047 Stratford Court 1 moderate unit 5 ADU20-009 7/20/2020 328 Pine Needles Drive 1 moderate unit 6 ADU20-012 11/30/2020 1023 Stratford Court 1 moderate unit 7 ADU20-015 9/8/2020 730 Kalamath Drive 1 moderate unit 8 ADU20-018 9/24/2020 1535 San Dieguito 1 above
moderate unit
9 B2020-0122 7/1/2020 1650 Camino del Mar 1 above
moderate unit
10 ADU20-013 9/2/2020 2427 Camino del Mar 1 moderate unit The 2021 APR reported 24 units (22 ADUs and two primary dwelling units) were issued building permits, as shown below.
Application Building Permit
Issuance Date
Address RHNA Credit
1 B2020-0193 4/5/2021 2920 Camino del Mar 1 above
moderate unit
2 ADU20-008 6/14/2021 766 Hoska Drive 1 moderate unit
3 ADU20-016 5/11/2021 2168 San Dieguito Drive 1 above
moderate
4 ADU20-017 2/10/2021 251 27th Street 1 moderate unit
5 ADU20-019 1/25/2021 625 Avenida Primavera 1 above
moderate unit
6 ADU20-021 3/24/2021 162 26th Street 1 above
moderate unit
7 ADU20-022 4/22/2021 521 Avenida Primavera 1 moderate unit 8 ADU20-025 4/22/2021 1128 Cuchara Drive 1 moderate unit 9 ADU20-027 1/14/2021 154 26th Street 1 moderate unit
10 ADU20-030 3/29/2021 1833 Coast Blvd 1 moderate unit
27 March 20, 2023 Item 03
ATTACHMENT C
Application Building Permit
Issuance Date
Address RHNA Credit
11 ADU20-032 11/2/2021 1604 San Dieguito Drive 1 above
moderate unit
12 ADU20-035 11/17/2021 1955 Jimmy Durante Blvd 1 above moderate unit
13 ADU20-038 9/21/2021 555 Amphitheatre Drive 1 above
moderate unit
14 B2021-0023
(Primary unit)
3/24/2021 162 26th Street 1 above
moderate unit
15 ADU21-002 10/27/2021 434 8th Street 1 above
moderate unit
16 ADU21-003 4/13/2021 1912 Ocean Front 1 moderate unit 17 ADU21-005 5/11/2021 563 Orchid Lane 1 moderate unit
18 ADU21-006 6/23/2021 470 Pine Needles Drive 1 moderate unit 19 ADU21-007 6/16/2021 346 9th Street 1 moderate unit
20 ADU21-008 12/9/2021 1997 Zapo Street 1 moderate unit 21 ADU21-014 9/23/2021 421 Ocean View Avenue 1 moderate unit 22 ADU21-017 8/31/2021 113 9th Street 1 moderate unit
23 ADU21-021 12/6/2021 1619 Forest Way 1 moderate unit
24 ADU21-027 12/15/2021 437 Pine Needles Drive 1 above
moderate unit
The 2022 APR reported 27 units (26 ADUs and one primary unit) were issued building permits, as shown below.
Application Building Permit
Issuance Date
Address RHNA Credit
1 B2022-0005
(Primary Unit)
3/29/2022 1305 Crest Road 1 above moderate
unit
2 ADU20-034 9/28/2022 1505 San Dieguito 1 moderate unit 3 ADU20-037 3/9/2022 402 Serpentine Drive 1 moderate unit 4 ADU21-001 1/6/2022 740 Crest Road 1 above moderate
unit
5 ADU21-009 2/8/2022 1930 Balboa Avenue 1 above moderate unit
6-7 ADU21-011 1/6/2022 471 Avenida Primavera 2 moderate units 8 ADU21-015 12/8/2022 1070 Klish Way 1 moderate unit
9 ADU21-018 1/4/2022 156 Ocean View Ave 1 moderate unit 10 ADU21-019 5/9/2022 343 9th Street 1 moderate unit
11 ADU21-020 9/7/2022 1225 Luneta Drive 1 above moderate unit
12 ADU21-023 8/3/2022 255 20th Street 1 moderate unit
28 March 20, 2023 Item 03
ATTACHMENT C
Application Building Permit
Issuance Date
Address RHNA Credit
13 ADU21-024 3/7/2022 660 Hoska Drive 1 above moderate
unit
14 ADU21-025 1/24/2022 2808 Ocean Front 1 above moderate unit
15 ADU21-026 9/9/2022 137 26th Street 1 moderate unit
16 ADU21-029 10/17/2022 118 13th Street 1 moderate unit 17 ADU21-031 6/15/2022 223 Ocean View Avenue 1 above moderate unit
18 ADU22-001 5/10/2022 429 Carolina Road 1 moderate unit 19 ADU22-002 8/3/2022 919 Klish Way 1 above moderate
unit
20 ADU22-004 12/12/2022 505 Avenida Primavera 1 moderate unit 21 ADU22-007 5/2/2022 355 Bellaire Street 1 above moderate unit
22 ADU22-008 10/17/2022 416 Pine Needles Drive 1 above moderate unit
23 ADU22-010 8/2/2022 401 9th Street 1 moderate unit
24 ADU22-011 5/19/2022 355 Bellaire Street 1 moderate unit 25 ADU22-013 10/27/2022 107 11th Street 1 above moderate unit
26 ADU22-014 7/22/2022 1227 Cuchara Drive 1 moderate unit 27 ADU22-017 12/21/2022 437 Avenida Primavera 1 moderate unit Summary:
The City has issued building permits (June 30, 2020-December 31, 2022) for a cumulative total of 61 net-new units (23 above moderate and 38 moderate) that count toward the 6th Cycle RHNA.
In addition, the City has the following data to report on ADU production:
o A total of 113 ADU applications have either been processed or are currently in process o 62 of those applications have issued building permits o Another 10 applications have been approved, and are pending building permit issuance o Of the 62 issued building permits, 27 have received final inspection 29 March 20, 2023 Item 03
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Karen Falk, Principal Engineer
Mariel Cairns, Management Analyst
Via Ashley Jones, City Manager
DATE: March 20, 2023
SUBJECT: Authorization for Execution of a Funds Transfer Agreement with the California Department of Transportation (Caltrans) to Obtain State Funding for the Camino Del Mar Bridge Replacement Project
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council adopt the Resolution (Attachment A) authorizing the City Manager to execute the required Funds Transfer Agreement (FTA) (Attachment B), and any related documents necessary, with Caltrans in order to receive $2.2 million in State funds for the Camino Del Mar Bridge Replacement Project.
DISCUSSION/ANALYSIS:
The Camino Del Mar Bridge Replacement Project (Project) is one of the City’s current capital improvement projects that will replace the Camino del Mar (CDM) roadway bridge over the San Dieguito River adjacent to North Beach. The existing bridge was constructed in 1934 and is beyond its useful life. A 2012 engineering study (Final Rehabilitation Strategy Report) concluded that the bridge is: structurally deficient; significantly corroded; vulnerable to collapse during a seismic event; scour critical during heavy floods (existing piers have experienced significant erosion); and subject to backwater during heavy floods. The report concluded replacement is the most cost-effective solution and Caltrans agreed. Caltrans’ concurrence allows a replacement bridge to receive significant Federal Highway Administration (FHWA) financing for the Project.
The FHWA Highway Bridge Program (HBP) provides 88.53% of the funding for eligible bridge projects, leaving 11.47% to be covered by local funding sources. The total estimated cost for the bridge replacement is nearly $50 million, which includes all the preconstruction and construction costs. Therefore, it is anticipated the City’s local match portion of the project costs will be $5.7 million. Previously, the County of San Diego’s Board of Supervisors contributed $3.5 million to offset the City’s local match obligation.
In July 2022, the City was notified that this Project was approved at the State level and included in the updated list of State Priority Legislative Budget Projects (PLBP) to receive $2.2 million as part of State Assembly Bill 179 budget legislation. The $2.2 million described in this FTA will be used to supplement the City’s required local match. 1 March 20, 2023 Item 04
City Council Agenda Report
Funds Transfer Agreement for the CDM Bridge
March 20, 2023
Caltrans requires an FTA to transfer the PLBP money to the City. This money will be transferred to the City in one lump sum once funds are transferred to Caltrans and the FTA is executed. The FTA is required to be executed prior to the fund encumbrance deadline of June 30, 2024.
FISCAL IMPACT:
There is no immediate fiscal impact or action to be taken related to this agenda item. Any necessary adjustments to the City’s budget to account for the anticipated grant funds will be made as part of the FY 2024 Budget Update.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute an “approval” or a “project” under the definitions set forth in California Environmental Quality Act (CEQA) Guidelines Sections 15352 and 15378 or National Environmental Policy Act (NEPA) because no direct or indirect changes to the physical environment would occur. CEQA and NEPA require that the City adequately assess the environmental impacts of projects and reasonably foreseeable activities that may result from projects prior to the approval of the same. Any project developed as a result of the City Council’s action that requires the City or the City Council’s discretionary approval resulting in a physical change to the environment will be analyzed in accordance with CEQA and NEPA prior to such approval.
The current City Council action in no way limits the exercise of the City or the City Council’s sole and absolute discretion. Therefore, no further CEQA or NEPA review is required for this action.
ATTACHMENTS:
Attachment A – Resolution authorizing the City Manager to execute a Funds Transfer Agreement and any necessary documents with Caltrans to receive funds for the Camino Del Mar Bridge Replacement Project
Attachment B – Funds Transfer Agreement between the City of Del Mar and Caltrans for the Camino Del Mar Bridge Replacement Project
2 March 20, 2023 Item 04
ATTACHMENT A
RESOLUTION NO. 2023-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE FUNDS TRANSFER AGREEMENT WITH THE
CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE
CAMINO DEL MAR BRIDGE REPLACEMENT PROJECT
WHEREAS, the City of Del Mar is eligible to receive Federal and State Funding for the Camino Del Mar Bridge Replacement Project; and
WHEREAS, the Camino Del Mar Bridge Replacement Project is included in the California State Legislation’s list of Priority Legislative Budget Projects (PLBP) and is eligible to receive a $2,200,000 appropriation from the State General Fund to the California Department of Transportation; and
WHERAS, a Funds Transfer Agreement (FTA) must be executed between the City of Del Mar and the California Department of Transportation before such funds can be allocated; and
WHEREAS, the City Council of the City of Del Mar desires to authorize the City Manager on behalf of the City of Del Mar to execute the FTA agreement, other necessary documents, and any amendments thereto, to accept the $2,200,000 PLBP funds.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Del Mar, California, does hereby authorize the City Manager to execute on behalf of the City of Del Mar the Funds Transfer Agreement, other necessary documents, and any amendments with the California Department of Transportation for the Camino Del Mar Bridge Replacement Project to accept the $2,200,000 PLBP funds.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 20th day of March 2023. _____________________________
Tracy Martinez, Mayor
City of Del Mar
APPROVED AS TO FORM:
____________________________
Leslie E. Devaney, City Attorney
City of Del Mar
3 March 20, 2023 Item 04
Resolution No. 2023-XX
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, NESTOR MACHADO, Acting City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2023- XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 20th day of March 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_________________________________
Nestor Machado, Acting City Clerk
City of Del Mar
4 March 20, 2023 Item 04
ATTACHMENT B
Funds Transfer Agreement Between the California Department of Transportation and the City of Del Mar
1.1 The California Department of Transportation (Caltrans) and the City of Del Mar (City) hereby enter into this Funds Transfer Agreement (Agreement) on the terms and conditions set forth below.
1.2 This Agreement is not valid until signed by both parties. This Agreement shall expire on City’s completion of its obligations under this Agreement but may be extended by amending this Agreement.
BACKGROUND
2.1 Section 19.56, subdivision (g)(AJ) of the Budget Act of 2021 (the Act) appropriated $2,200,000 (the Funds) from the State General Fund to Caltrans, to be allocated to City for the Camino Del Mar Bridge Replacement Project.
2.2 Caltrans determined the best method for allocation to ensure the funds are used for the purposes specified in Section 19.56 of the Act is a funds transfer agreement.
2.3 Camino Del Mar Bridge Replacement Project will improve traffic safety and public accessibility.
This project replaces an existing bridge over the San Dieguito River adjacent to North Beach in Del Mar, California. The existing bridge was constructed in 1934 and is beyond its useful life. A 2012 engineering study concluded that the bridge is: structurally deficient; significantly corroded; vulnerable to collapse during a seismic event; scour critical during heavy floods (existing piers have experienced significant erosion); and subject to backwater during heavy floods. The report concluded replacement is the most cost-effective solution and Caltrans agreed.
Caltrans’ concurrence allows a replacement project to be programmed through Caltrans for 88.53% allocation of Federal Highway Administration (FHWA) financing for the Project. The federal allocation requires 11.47% local match from Del Mar. The funds in this agreement will be used to supplement this required local match.
5 March 20, 2023 Item 04
Funds Transfer Agreement Between the California Department of Transportation and the City of Del Mar
2 SCOPE OF WORK
3.1 The Funds provided under this Agreement will be used to supplement local matching funds for the Camino Del Mar Bridge Replacement Project (Project).
The funds provided will be used to complete the following Project deliverables:
Type Selection Report and Technical Studies, Permit Acquisition, Final Design Plans and Specification, and Construction.
The Project location is on Camino Del Mar over the San Dieguito River, south of Via De La Valle and north of Sandy Lane. The bridge has a north-south alignment and crosses the mouth of the San Dieguito Lagoon where it enters the Pacific Ocean to the west. To the east lies the lagoon and to the north is Del Mar North Beach.
The 650-foot replacement bridge will consist of cast-in-place girders supported by four piers with 135-foot spans. Northbound and southbound vehicle lanes will be separated from 8-foot bicycle lanes with striped buffer zones. Bicycle lanes will be separated from pedestrian crossings by physical barriers. Pedestrian crossings consist of a new 6-foot wide sidewalk on the east shoulder and a new 8-foot wide multi-use sidewalk on the west shoulder.
3.2 City attests that it shall only use Funds for the Project specified in the Act. City’s self-attestation verifying the intended use of funds shall be provided to the Department prior to the release of any funds.
FUNDING, COSTS, COST LIMITATION, & PAYMENT
4.1 The Funds will be encumbered within two (2) days of the effective date of this Agreement. Pursuant to Section 19.56 of the Act, if the Funds are not encumbered by June 30, 2024, they shall revert to the State’s General Fund.
4.2 Payments shall be made as authorized by Sections 19.56(c) and 19.57(c) of the Act.
4.3 Within 30 days of expending all of the Funds or upon completion or termination of Project, whichever comes first, City shall submit to Caltrans a Project Closeout Report. The Project Closeout Report at a minimum shall include a description of completed Project component(s) and a description of Project outcomes. Photographs of the Project are encouraged to be included.
4.4 Any Project costs paid using the Funds that are determined by subsequent audit to be unallowable under 48 CFR, Part 31 or 2 CFR, Part 200, are subject to repayment by City to Caltrans.
6 March 20, 2023 Item 04
Funds Transfer Agreement Between the California Department of Transportation and the City of Del Mar
3 4.5 City shall return any unspent Funds to Caltrans at the conclusion, completion, or termination of the Project.
INQUIRIES & NOTICES
5.1 All inquiries during the term of this Agreement will be directed to the representatives listed below:
For Caltrans:
Name:
Address:
Phone Number:
Email:
For City of Del Mar:
Name: Karen Falk
Address: 2240 Jimmy Durante Blvd.
Del Mar, CA 92014
Phone Number: 858-755-3294
Email: [email protected]
5.2 Each party may change their representative listed above upon 10 calendar days’ written or emailed notice to the other party and without the need for amending this Agreement.
OTHER TERMS & CONDITIONS
6.1 Drug-Free Workplace Requirements: City will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace;
3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations.
c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and,
2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.
7 March 20, 2023 Item 04
Funds Transfer Agreement Between the California Department of Transportation and the City of Del Mar
4 Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and City may be ineligible for award of any future State agreements if Caltrans or the State Department of General Services determines that any of the following has occurred: City has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)
6.2 Conflict of Interest: City needs to be aware of the following provisions regarding current or former state employees. If City has any questions on the status of any person rendering services or involved with the Agreement, Caltrans must be contacted immediately for clarification.
Current State Employees (Pub. Contract Code §10410):
1). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. 2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.
Former State Employees (Pub. Contract Code §10411):
1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decisionmaking process relevant to the contract while employed in any capacity by any state agency.
2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.
If City violates any provisions of above paragraphs, such action by City shall render this Agreement void. (Pub. Contract Code §10420.) If the Agreement is rendered void, [Agency Title] shall return all Funds.
8 March 20, 2023 Item 04
Funds Transfer Agreement Between the California Department of Transportation and the City of Del Mar
5 6.3 Labor Code/Workers' Compensation: City needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and City affirms to comply with such provisions before commencing the performance of the work described in this Agreement. (Labor Code § 3700.)
6.4. Americans With Disabilities Act: City assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. § 12101 et seq.)
6.5. City Name Change: An amendment is required to change City’s name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.
6.6. Resolution: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.
6.7. Air or Water Pollution Violation: Under State law, City shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
6.8. Audit: City agrees that Caltrans, the California Department of General Services, the California State Auditor’s Office, or other State agency with a legitimate business purpose, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. City agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of record retention is stipulated.
6.9. Amendments: No amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties. Any amendment signed by City must be approved by its City Council as evidenced by a resolution, order, motion, or ordinance of the City and a copy provided to Caltrans. No oral understanding or agreement not incorporated in the Agreement is binding on any of the parties.
9 March 20, 2023 Item 04
Funds Transfer Agreement Between the California Department of Transportation and the City of Del Mar
6 6.10. Caltrans and City shall continue with their responsibilities under this Agreement during any dispute.
6.11 This Agreement may be executed in separate counterparts.
6.12 An electronically signed copy of this Agreement shall have the same force and effect as if it were signed manually.
10 March 20, 2023 Item 04
Funds Transfer Agreement Between the California Department of Transportation and the City of Del Mar
7 State:
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Printed Name:
Signature:
Deputy Director for Planning & Modal
Programs
Date:
Local Agency:
City of Del Mar
Signature:
Ashley Jones, City Manager
Date:
Accounting Certification
11 March 20, 2023 Item 04
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Joe Bride, Public Works Director
Mariel Cairns, Management Analyst
Via Ashley Jones, City Manager
DATE: March 20, 2023
SUBJECT: Approval of San Dieguito Drive Water Pipeline Repair Emergency Funding REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Approve a $50,000 emergency time-andmaterials task order with Southland Paving, Inc. (Southland) (Attachment A); 2) Approve $10,000 in miscellaneous construction support services; 3) Authorize the City Manager to execute the Southland Task Order and any other necessary documents to facilitate the emergency repairs; and 3) Amend the Fiscal Year (FY) 2022-2023 Operating and Capital Budget as described in the Fiscal Impact section of this report to fund the emergency repair work.
DISCUSSION/ANALYSIS:
A San Diego Gas and Electric (SDG&E) contractor had been actively trenching along San Dieguito Drive as part of Phase 2 of SDG&E’s Del Mar Reconfiguration Project. On March 2, 2023, the contractor removed approximately one foot of surface asphalt and discovered water coming up from below. The water’s source was identified as a 20-inch steel water main under San Dieguito Drive. Public Works immediately isolated the San Dieguito Drive pipeline, adjusted the City’s water system, coordinated with the City of San Diego to increase supply flows from other pipelines, and maintained water service to all residents in the area. Public Works then contracted with leak detection specialists to work with the City to identify the leak’s surface location above the pipline.
Once the leak location was identified, the City issued Southland, one of the City’s asneeded emergency construction services contractors, a $50,000 time-and-materials/notto-exceed task order to investigate and repair the leak. Section 7.04.090A of the City’s Municipal Code provides an exemption from the City’s normal bidding process to address these types of emergency repairs. In addition to the repairs to be completed by Southland, there will be approximately $10,000 in additional project related costs including the cost of the leak detection services, welding inspection and repair materials. 1 March 20, 2023 ITEM 05
City Council Staff Report
San Dieguito Drive Water Pipeline Emergency Repair
March 20, 2023
On Monday, March 13, 2023, Southland excavated and identified the source of the leak as a broken coupling along the pipeline (Attachment B). The emergency repair work has begun and will include excavating, dewatering, shoring, mechanical fitting, welding, testing, backfill, and resurfacing. Estimated costs for the project are summarized below:
Leak Detection; Misc. Construction Services/Materials $10,000 As-Needed Emergency Construction Services $50,000
Total estimated costs as of 3/13/23 $60,000
PRIOR CITY COUNCIL REVIEW:
On October 5, 2022, the City Council approved an as-needed emergency construction services contract with Southland Paving, Inc.
FISCAL IMPACT:
The Council is being asked to amend the Fiscal Year 2022-23 Operating and Capital Budget to allocate $60,000 from the Water Fund for the emergency San Dieguito Drive Water Pipeline Repair projecdt as shown below:
ENVIRONMENTAL IMPACT:
In accordance with the California Environmental Quality Act (CEQA) Guidelines Section 15269(b), the proposed emergency repair work is Statutorily Exempt from CEQA review in that the emergency repair work is necessary to maintain service essential to the public health, safety, or welfare.
ATTACHMENTS:
Attachment A – Task Order with Southland Paving, Inc.
Attachment B – Water Pipeline Emergency Repair Photos
PROJECT FUND ACCOUNT AMOUNT
San Dieguito Water Pipeline
Repair Water Fund 51.7000.7052 $60,000
2 March 20, 2023 ITEM 05
1050 Camino Del Mar, Del Mar, CA 92014 | 858.755.9313 | www.delmar.ca.us
ATTACHMENT A
March 15, 2023
Southland Paving, Inc. SENT VIA EMAIL
Attn: Carl Lester / Richard Fleck
361 North Hale Ave.
Escondido, CA 92029
[email protected]
RE: TASK ORDER & NOTICE TO PROCEED FOR SAN DIEGUITO DRIVE WATER PIPELINE REPAIR (ACCOUNT 51.7000.7052)
This Task Order (TO) and Notice to Proceed (NTP) is issued pursuant to the terms and conditions contained in the As-Needed Emergency Construction Services Agreement between the City of Del Mar and Southland Paving, Inc. (Contractor), the term for which is October 5, 2020, to October 5, 2023.
Contractor shall execute tasks related to the San Dieguito Drive Water Pipeline Repair, including but not limited to, excavating and repairing the water main leak. The cost for this Task Order shall not exceed $50,000 on a Time and Materials basis. Additional Task Orders may be necessary to complete the project. The project schedule shall commence upon execution of this Task Order/Notice to Proceed, and shall be completed within 60 days to the satisfaction of the Public Works Director.
The primary contact for this Task Order and invoicing is Peter Kiefer who can be reached at (858) 704-3676 and [email protected].
Please sign and return an original copy of this Task Order to Mariel Cairns, Management Analyst, via mail to City of Del Mar, 1050 Camino del Mar, Del Mar, CA 92014 and email a PDF copy to [email protected].
Approved by: Accepted by:
City of Del Mar Southland Paving, Inc.
_____________________________________ _______________________________________ Ashley Jones Date Richard Fleck Date
City Manager President
cc: Joe Bride, Public Works Director
Mariel Cairns, Management Analyst
3 March 20, 2023 ITEM 05
ATTACHMENT B
Water Main San Dieguito Drive Photos
20-inch Steel water pipeline location within San Dieguito Drive Coupling leak
4 March 20, 2023 ITEM 05
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Deputy Mayor Dan Quirk and Council Member Dwight Worden, Council Liaisons to the Lagoon Committee
Prepared by Nestor Machado, Management Analyst
DATE: March 20, 2023
SUBJECT: Lagoon Committee Appointment
REQUESTED ACTION/RECOMMENDATION:
The City Council Liaisons to the Lagoon Committee recommend that the City Council reappoint Donna Shaw as an at-large, non-voting member of the Lagoon Committee to serve a second full three-year term starting April 1, 2023, and ending on April 30, 2026.
DISCUSSION/ANALYSIS:
The Lagoon Committee (Committee) is charged with monitoring the preservation and enhancement of the portions of the San Dieguito and Penasquitos Lagoons located in the City of Del Mar, and also any outside actions that impact the lagoon systems within the City.
The Committee participates on both local and regional levels. Regionally, the Committee monitors the on-going programs of the San Dieguito River Valley Joint Powers Authority (JPA), including, but not limited to, the lagoon restoration plan, and reviews and comments on future development that may have an effect on the San Dieguito or Penasquitos Lagoons.
Locally, the Committee monitors reports on the health of the lagoons, investigates additional public access opportunities, and encourages educational and informational programs to uncover the lagoons’ little-known points of interest.
There is one upcoming vacancy on the Committee due to Donna Shaw’s term expiration on April 1, 2023. City staff advertised the vacancy, and one Citizen Interest Form was received during the recruitment period from Donna Shaw (Attachment A). The Council Liaisons to the Committee have reviewed the application and recommend that the City Council re-appoint Donna Shaw as an at-large, non-voting member for a second full three-year term effective April 1, 2023, and ending on April 30, 2026.
If the recommended appointment is approved by the City Council, the Committee will have a full roster. A copy of the current Committee roster is included as Attachment B.
ATTACHMENTS:
Attachment A – Citizen Interest Form
Attachment B – Current Lagoon Committee Roster
1 March 20, 2023 Item 06
Attachment A 2 March 20, 2023 Item 06
Attachment A 3 March 20, 2023 Item 06
Attachment A 4 March 20, 2023 Item 06
Attachment A 5 March 20, 2023 Item 06
City of Del Mar
Lagoon Committee
Appointing Authority City Council
Position At-Large Member (Non-Voting)
Donna Shaw
1st Term May 17, 2021 - Apr 01, 2023
Appointing Authority City Council
Position Voting Member
Bill Michalsky
1st Term Jun 17, 2019 - Jun 30, 2023
Appointing Authority City Council
Position Voting Member
Geoffrey I Criqui
1st Term Oct 07, 2019 - Oct 31, 2023
Appointing Authority City Council
Position Voting Member
Udo Wahn
1st Term May 17, 2021 - Oct 31, 2023
Appointing Authority City Council
Position Chair
Jill E. Gartman
1st Term Nov 19, 2019 - Nov 19, 2023
Appointing Authority City Council
Position Voting Member
Robert B Chase
1st Term Oct 19, 2020 - Oct 19, 2024
Board Roster
Lagoon Committee Page 1 of 2
Attachment B 6 March 20, 2023 Item 06
Appointing Authority City Council
Position Voting Member
Carol Kerridge
2nd Term Feb 07, 2022 - Feb 28, 2025
Appointing Authority City Council
Position Secretary
Office/Role Secretary
Karen F Lare
2nd Term Oct 18, 2022 - Oct 31, 2025
Position Voting Member
Julie Kawasaki
2nd Term Feb 01, 2023 - Feb 28, 2026
Lagoon Committee Page 2 of 2
Attachment B 7 March 20, 2023 Item 06
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Ashley Jones, City Manager
Clem Brown, Assistant City Manager
DATE: March 20, 2023
SUBJECT: Council Consideration of Fiscal Year 2023-2024 Advisory Committee Work Plans REQUESTED ACTION/RECOMMENDATION:
Staff requests that the City Council: 1) Review the proposed Fiscal Year (FY) 2023-2024 work plans for the City’s advisory committees (Attachment A); 2) Consider the work plan recommendations provided by staff included on Attachment B; and 3) and provide direction to staff as may be needed to approve FY 2023-2024 advisory committee work plans.
BACKGROUND:
In January 2022, and at the recommendation of the Committee Efficiencies Taskforce, consisting of (then) Mayor Worden and (then) Deputy Mayor Martinez, the City Council adopted Resolution 2022-08 revising the Standard Operating Principles for Advisory Committees (Attachment C) that includes implementing an annual work plan process where committees develop a proposed work plan for Council approval using the City Council Goals and Priorities as a guide. In March 2022, the City Council directed the Committee Efficiencies Taskforce to develop a Council policy related to advisory committee work plans to provide additional guidance to the City Council, committee members, and the public on committee work plans; and set expectations for the use of city staff and financial resources. On April 4, 2022, the City Council adopted Council Policy 204, Advisory Committee Work Plans, via Resolution 2022-23 (Attachment D).
In 2022, the City’s advisory committees, in partnership with their Council and staff liaisons, developed proposed work plans for the City Council to consider at the City’s annual workshop where the Council sets its Goals and Priorities and the City Work Plan for the upcoming fiscal year. Feedback received after the workshop noted that it was challenging for the City Council and staff to consider the committee’s proposed work plans at the same time the Council was being asked to set the City’s next fiscal year Goals and Priorities.
In response to feedback received, staff adjusted the process in 2023 whereby the Council would first set the City’s Goals and Priorities at its annual workshop and then evaluate the proposed committee work plans against those Goals and Priorities to see where they overlap and/or align.
This year, the committee work plans are also being adjusted to align with the fiscal year, rather than the calendar year, consistent with the City’s budget, operations, and established work plan. 1 March 20, 2023 Item 07
City Council Agenda Report
FY 2023-24 Advisory Committee Work Plans
March 20, 2023
DISCUSSION/ANALYSIS:
In accordance with the Standard Operating Principles for Advisory Committees and Council Policy 204, the City’s advisory committees developed proposed work plans for FY 2023-24 at the beginning of the year. On February 13, 2023, the City Council held its annual Goals and Priorities workshop and approved the City’s overall work plan for FYs 2023-2024 and 2024-2025 in preparation for the upcoming two-year budget process.
Following the Council Workshop, staff reviewed the proposed committee work plans and organized work plan items into three categories: 1) Work plan items related to City operations (routine in nature and/or relate to the City’s daily operations); 2) Work plan items with a direct nexus to the Council’s Goals and Priorities/City Work Plan; and 3) Work items that are not directly related to the Council’s Goals and Priorities/City Work Plan for the upcoming fiscal year 2023-24.
Taking the City’s operations, Council approved City Work Plan, and very limited staff capacity, staff provided recommendations on the proposed committee work plan items, which are included in Attachment B. It should be noted that majority of committee work plan items are being recommended (highlighted in green) by staff, with a few exceptions highlighted in pink.
If the Council approves proposed work plan items not recommended to move forward by staff, then staff would evaluate the impacts of including those items on the Council approved City Work Plan and report back to Council at a future meeting. It is worth noting that Council Policy 204 allows committees to work on items that are within the committee’s charter, but not on their approved work plan, on a volunteer basis without allocated staff time or financial resources and with no commitment of when the items would be included in the City’s Work Plan.
It is also staff’s understanding that some committees are interested in increasing the frequency of their regular committee meetings, which are currently held quarterly for all advisory committees.
In considering the proposed committee work plans, Council approved robust FY 2023-24 City Work Plan, and total lack of staff capacity, staff cannot accommodate this request for increased committee meetings without there being an impact to City Tier 1 and Tier 2 priority work plan items. Please keep in mind that in addition to regular quarterly meetings, committees can hold special meetings when deemed necessary as approved by their Council liaisons and coordinated with staff. Each committee also has the ability to create subcommittees to work on specific work plan items so that the committees can continue to work efficiently on work plan items in between regular meetings.
ATTACHMENTS:
Attachment A – Proposed FY 2024 Advisory Committee Work Plans Attachment B – Summary of Proposed Committee Work Plans & Staff Recommendations Attachment C – Standard Operating Principles for Advisory Committees Attachment D – Council Policy 204, Advisory Committee Work Plans 2 March 20, 2023 Item 07
ARTS ADVISORY COMMITTEE
FY 2023-2024 PROPOSED WORK PLAN
The Arts Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed FY 2023-2024 Work Plan, which was approved by the committee at their January 25, 2023, meeting.
Item #1: Moment in Time Photography Show
o Description: Photography and dance show in Town Hall on Friday, May 5, 2023 from 5:30pm-7:30pm and Saturday, May 6, 2023 from 1-3p.m. The event is free and open to the public.
o Subcommittee: Photography Show Subcommittee
o Resources Requested: Estimated 20 staff hours needed per event includes staff support planning the event; staff time setting up and breaking down/cleaning up the facility before and after the event; and staffing and maintenance for the event.
The Arts Advisory Committee is requesting $200 in City funds for printing and advertising related to the event.
o Additional Information: The event refreshments will be sponsored by the Del Mar Foundation.
o Priority: High
Item #2: Streetscape Temporary Sculpture Program
o Description: The City has a current MOU with the Del Mar Foundation to operate a temporary sculpture program in partnership with the Arts Advisory Committee.
Temporary sculptures are displayed for up to 23 months. The current MOU expires September 2023 and the AAC is requesting to work with the DMF on second round of temporary sculpture placements.
o Subcommittee: Temporary Sculpture Subcommittee
o Resources Requested: Under the terms of the existing MOU Del Mar Foundation primarily administers the program. Staff time/resources will be needed to prepare agenda reports, have legal review a new or amended MOU, and assist with any related maintenance on the pads or art pieces.
o Additional Information:
o Priority: High
Item #3: Civic Center Permanent Art Selection
o Description: Council has authorized the Del Mar Foundation to conceptually explore placing a permanent sculpture at the Civic Center. The AAC is requesting to continue to work with the DMF on conceptual planning for this project and to return to City Council with updates as appropriate.
o Subcommittee: Civic Center Art Subcommittee
o Resources Requested: None at this time; DMF and AAC would return to the City Council to request additional resources when necessary. o Additional Information:
o Priority: High
Attachment A 3 March 20, 2023 Item 07
Art Advisory Committee
FY 2023-2024 Proposed Work Plan
Item #4: Temporary Art at Civic Center
o Description: The AAC is requesting to explore the feasibility of placing temporary art such as a mural and/or temporary sculpture at the Del Mar Civic Center. o Subcommittee:
o Resources Requested: The AAC is requesting to explore the feasibility of placing temporary art at the Civic Center without the use of staff time or resources. o Additional Information:
o Priority: Medium
Item #5: Art Show
o Description: The AAC is requesting City Council approval to host an additional art show in the Fall of 2023. The art show would be open to the public and free of charge.
o Subcommittee:
o Resources Requested: Estimated 20 staff hours needed per event includes staff support planning the event; staff time setting up and breaking down/cleaning up the facility before and after the event; and staffing and maintenance for the event.
The Arts Advisory Committee is requesting $200 in City funds for printing and advertising related to the event.
o Additional Information:
o Priority: Medium
Item #6: Art Hanging in Lobby Conference at City Hall
o Description: Initiate a program to display local community artists’ work in the Lobby Conference Room at City Hall
o Subcommittee:
o Resources Requested:
o Additional Information:
o Priority: Medium
Attachment A 4 March 20, 2023 Item 07
FINANCE COMMITTEE
FY2023-2024 PROPOSED WORK PLAN
The Finance Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2023-2024 Work Plan, which was approved by the committee at their December 6, 2022, meeting.
Item #1: Review FY 2022-2023 Mid-Year Annual Financial Report o Description: Review mid-year financial report and staff’s recommendations.
Provide recommendations to the City Council related to the mid-year financial report.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #2: Review Proposed FY2023-2024 and 2024-2025 Capital & Operating Budget o Description: Review proposed budget for the City’s next two-year budget and staff’s recommendations and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #3: Review FY2022-2023 Preliminary Financial Report o Description: Review preliminary financial report and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None
o Priority: High
Item #4: Review Quarterly Treasurer’s Reports
o Description: Review quarterly Treasurer’s report and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None
o Priority: High
Attachment A 5 March 20, 2023 Item 07
Finance Committee
FY 2023-2024 Proposed Work Plan
Item #5: Review Updated Reserve Policy
o Description: Review updated Reserve and Investment Policy and staff’s funding level recommendations and provide feedback and a recommendation to the City Council related to the Policy and proposed funding levels. o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #6: Review CalPERS Actuarial Valuation Reports
o Description: Review CalPERS Actuarial Valuation Reports and provide City staff and the City Council with a recommended updated calculated unfunded liability balance to be used internally to determine the annual funding reserve requirement.
Provide a recommendation to City Council related to funding levels. o Subcommittee: Pension Reserve Subcommittee.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #7: Review Measure Q Cash Flow Analysis
o Description: Review Measure Q cash flow analysis to be used to determine the available funding for Measure Q projects and to determine when/if financing will be necessary to complete the designated projects. Provide a recommendation to the City Council related to Measure Q cash flow analysis. o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Attachment A 6 March 20, 2023 Item 07
LAGOON COMMITTEE
FY 2023-2024 PROPOSED WORK PLAN
The Lagoon Committee, in coordination with staff and Council liaisons, prepared the following proposed FY 2023-2024 Work Plan, which was approved by the committee at their February 15, 2023, meeting.
Item #1: Receive Updates and Provide Comments on Lagoon Health o Description: Receive updates and reports on dredging and water quality. Receive Annual Lagoon day update provided by consultants working for SCE & SDGE as required by the Coastal Permit for Lagoon restoration. Provide comments on reports to City staff and Council Liaisons at committee meetings. o Subcommittee: Water Quality & Sand Dredging Subcommittee o Resources Requested: Staff time to prepare any updates for regularly scheduled committee meetings. Reports forwarded to committee members for review. o Additional Information: N/A
o Priority: High
Item #2: Development/Projects Adjacent to or Impacting the Lagoons o Description: Receive updates and presentations on pending developments and/or projects that are adjacent to or may impact lagoon health. Advise & provide comments to City staff and Council Liaisons at committee meetings. o Subcommittee: N/A
o Resources Requested: None
o Additional Information: N/A
o Priority: High
Item #3: Monitor Condition of Trails Surrounding Lagoons o Description: Monitor trails surrounding lagoons within the City of Del Mar.
Provide updates and comments to City staff and Council liaisons to share with the Parks and Recreation Committee.
o Subcommittee: Trails Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: Medium
Item #4: San Dieguito River Park Citizen’s Advisory Committee Meetings o Description: Appoint a Lagoon Committee member to participate in monthly San Dieguito River Park Citizen’s Advisory Committee meetings and provide summary of meetings at quarterly committee meetings.
o Subcommittee: Appointed Lagoon Committee Member
o Resources Requested: None
o Additional Information: N/A
o Priority: High
Attachment A 7 March 20, 2023 Item 07
Lagoon Committee
FY 2023-2024 Proposed Work Plan
Item #5: Blue Carbon Collaborative
o Description: Lagoon Committee members to participate in the Blue Carbon Collaborative sponsored by WILDCOAST and Coastal Quest. Provide report out of activities at quarterly committee meetings.
o Subcommittee: Blue carbon sub-committee
o Resources Requested: None
o Additional Information: N/A
o Priority: Medium
Item #6: Native Planting Projects
o Description: Review and provide comments to staff and Parks and Recreation Committee regarding planning projects at and surrounding the lagoons. o Subcommittee: Restoration Subcommittee
o Resources Requested: Staff updates on planting projects with possible impacts to the lagoon.
o Additional Information: N/A
o Priority: Low
Item #7: Lagoon Related Outreach
o Description: Coordinate with City staff using currently available communication tools to raise awareness about the lagoons and trails within the City of Del Mar through education, field work, and outreach.
o Subcommittee: Education & Events Subcommittee
o Resources Requested: Currently available City communication tools and staff time for review of any publication.
o Additional Information: N/A
o Priority: Medium
Attachment A 8 March 20, 2023 Item 07
MEASURE Q CITIZEN OVERSIGHT COMMITTEE
FY 2023-2024 PROPOSED WORK PLAN
The Measure Q Citizen Oversight Committee, in coordination with staff and Council liaisons, prepared the following proposed FY 2023-2024 Work Plan, which was approved by the committee at their November 9, 2022, meeting.
Item #1: Review Revenue and Expenditures related to the Use of Measure Q Funds o Description: Identify revenue and expenditure key risks; review differences between general sales tax and Measure Q tax results; review revenue and expenditure financial transactions; and report annual results to City Council. o Subcommittee: None
o Resources Requested: Staff will provide committee with: Major Industry Groups Comparison Report; Measure Q revenue and expenditure detail reports; committee randomly selected 3-5 Measure Q revenue remittance reports; up to five (5) Measure Q expenditure invoices and supporting documents; and if applicable any documentation related to authorized transfers. o Additional Information: None
o Priority: High/Operational
Attachment A 9 March 20, 2023 Item 07
PARKS & RECREATION COMMITTEE
FY 2023-2024 PROPOSED WORK PLAN
The Parks & Recreation Committee, in coordination with staff and Council liaisons, prepared the following proposed FY 2023-2024 Work Plan, which was approved by the committee at their February 8, 2023, meeting.
Item #1: Del Mar Foundation’s Proposal to Plant 40 Trees for 40th Anniversary o Description: Review proposal, work with Del Mar Foundation to prepare conceptual map, and bring proposal back to Council for approval o Subcommittee: Mary Friestedt, Claire McGreal, and Marco Bruderer-Schwab o Resources Requested: 120 staff hours
o Additional Information: Tier 3 City Council Priority
o Priority: high
Item #2: Median Improvements
o Description: Prioritize the various median improvement projects and provide a recommendation to the City Council.
o Subcommittee: Mary Friestedt, Arlene Prater, and Marco Bruderer-Schwab o Resources Requested: TBD
o Additional Information: Tier 3 City Council Priority
o Priority: high
Item #3: Update Website to Include Additional Information on Paths and Trails o Description: update website to include description of the paths on the City’s Parks and Recreation interactive map on City website
(https://www.delmar.ca.us/240/Parks-Recreation-Committee) o Subcommittee: Mac McLoughlin to lead; committee members to collect info on each path using forms provided
o Resources Requested: Will require IT (GIS) support.
o Additional Information: Operational Item
o Priority: medium
Item #4: Annual Survey of Public Paths and Trails
o Description: Walk and observe the public paths. Complete form, prepare summary of recommended maintenance, and request work orders when required. o Subcommittee: All committee members interested in walking paths with staff member
o Resources Requested: 80 staff hours annually to walk path and complete work orders
o Additional Information: Operational Item
o Priority: high
Item #5: Review Adopt-A-Spot Requests
o Description: Review and comment on proposed Adopt-A-Spot requests o Subcommittee: TBD
o Resources Requested: TBD
Attachment A 10 March 20, 2023 Item 07
Parks & Recreation Committee
FY 2023-24 Proposed Work Plan
o Additional Information:
o Priority: TBD
Item #6: Respond to Parks & Recreation needs throughout City, including beach, as directed by the City Council and/or staff
o Description: Review and comment on various requests for changes at City parks and beaches, as they are received from committee members or the general public o Subcommittee: TBD
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: TBD
Item #7: Review Proposals for Improvements at Shores Park o Description: Review and comment on proposed improvements at Shores Park o Subcommittee: TBD
o Resources Requested: TBD
o Additional Information: Not on current City Council work plan o Priority: TBD
Item #8: Install Additional Shade Structure for Tot Lot o Description: Evaluate and propose design of an additional shade structure to cover more of the play structure at the Tot Lot. Seek grant funding to support costs. o Subcommittee: TBD
o Resources Requested: TBD
o Additional Information: Not on City Council work plan o Priority: TBD
MEETING SCHEDULE REQUEST
Committee has requested a change to meeting frequency from quarterly to bi-monthly. Suggested meetings in January, March, May, July, September, and November at its regular time, second Wednesday, at 4:45pm (contingent on room availability).
Attachment A 11 March 20, 2023 Item 07
SUSTAINABILITY ADVISORY COMMITTEE
FY 2023-2024 PROPOSED WORK PLAN
The Sustainability Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed FY 2023-2024 Work Plan, which was approved by the committee at their January 30, 2023, meeting.
Item #1: Building Electrification Ordinance (BE)
o Description: Work with staff to develop and draft a BE ordinance for approval by City Council.
o Subcommittee: Building Electrification Subcommittee
o Resources Requested: Pro bono consultants have been identified who will work with staff to draft the ordinance based on the Encinitas model. Funding and staff time would be required to work with the committee to draft a BE ordinance. This would include consulting with the City Attorney, consultants and community members via an outreach program.
o Additional Information: SAC can continue to advise regarding the drafting of the BE ordinance. SAC can continue to do outreach/education about BE to the community and to stakeholders. This includes writing articles for Del Mar Weekly and other community publications as well as distribute handouts educating the public on advantages of constructing all-electric buildings. o Priority: High
Item #2: Update the City Climate Action Plan (CAP)
o Description: The current 2016 CAP contains the follow broad categories:
Energy and Buildings, Water and Waste, Transportation, Urban Tree Planting, Social Equity. Current state-of-the-art goals, strategies and measures should be identified and put into the update. Outline of proposed strategies and measures can be undertaken by SAC.
o Subcommittee: Climate Action Plan Implementation Subcommittee o Resources Requested: The city will need to allocate funds to update the essential GHG data in the CAP by consultants. Additional funds will be needed to complete the CAP update, including costs to make it CEQA-compliant, and for approval by the City Attorney. Outreach to community members would be desirable. o Additional Information: The current CAP was last updated in 2016. SAC members can give recommendations to staff about content of revised CAP. o Priority: High
Item #3: Outreach
o Description: SAC will provide outreach as mentioned above for building electrification and organics recycling, in consultation with staff and our Council Liaisons. Work with City staff to keep the City’s Go Green Website up to date.
Update residents of any rebates for energy efficiency, electric appliances, etc. either through SAGE or through state and local funding mechanisms, including IRA funding. Provide periodic topics/articles for inclusion in Del Mar Weekly and existing communication tools.
Attachment A 12 March 20, 2023 Item 07
Sustainability Advisory Committee
FY 2023-2024 Proposed Work Plan
o Subcommittee: Outreach Subcommittee
o Resources Requested: Staff time to assist with the development of a regular schedule of postings, with review and publishing across different mediums (print & digital) using the City’s existing communication tools. Funding for livestreaming/broadcast of work plan items. o Additional Information: N/A
o Priority: High
Item #4: Urban Tree Planting Program
o Description: Develop and implement an urban tree planting program. This would include making recommendations on tree topics including obtaining free SDG&E trees and recommend locations of tree plantings. Recommend tree and root protection provisions during construction and mature tree replacement. Review the Tree Policy Manual and update if needed. Recommend species of trees appropriate for Del Mar. Recommend that a City Arborist review requests for removal of protected trees at homeowner’s expense.
o Subcommittee: Trees Subcommittee
o Resources Requested: Staff would be required to work with the committee to make updates to the Tree Policy Manual. This may include consulting with the City Attorney, consultants and community members. Planning department staff would be required to work with the committee to establish recommended provisions for tree protection during construction and for mature tree replacement conditions. o Additional Information: N/A
o Priority: Medium
Item #5: Plastics Reduction & Pollution
o Description: SAC will review and make recommendations on city actions to further reduce the use, consumption, and disposal of plastics, including littering in public spaces, parks and beaches. Recommend the prohibition of the use of any single use plastics at City facilities or at events held at City facilities. Bring helium balloon ban to Council.
o Subcommittee: Plastics/ Zero Waste Subcommittee
o Resources Requested: Staff time would be required to collaborate with the committee to make create a new ordinance banning helium balloons. Staff time to assist in the reduction for the use, consumption, and disposal of plastics. This will include working with the City Attorney, consultants and community member outreach.
o Additional Information: SAC recommends that staff adopt the SB ordinance wording.
o Priority: Medium
Item #6: Solid, Organics, Recycling Waste
o Description: SAC will assist with community outreach to help the community adjust to the new organic recycling requirements. SAC will work with staff to be sure that multifamily property renters have adequate access to organic recycling, and to information regarding paper, plastic and metal recycling. Add “trash talk” to Del Mar Weekly as well as other periodicals as needed as part of community Attachment A 13 March 20, 2023 Item 07
Sustainability Advisory Committee
FY 2023-2024 Proposed Work Plan
outreach. We have already ascertained that EDCO does not provide organic recycling or other recycling information to renters, but only to multifamily property owners who have not been giving the information to tenants. o Subcommittee: Plastics/ Zero Waste Subcommittee
o Resources Requested: Staff time would be required to work in conjunction with the City’s solid waste provider EDCO. Staff time to publish material on behalf of the SAC in public facing mediums.
o Additional Information: N/A
o Priority: Medium
Item #7: Draft Updated Resolution Addressing Del Mar’s Commitment to do its Part to Address the Climate Crisis
o Description: Draft updated Resolution addressing Del Mar’s commitment to do its part to address the climate crisis and share it widely with our state, regional, local, and federal officials.
o Subcommittee: N/A
o Resources Requested: None.
o Additional Information: N/A
o Priority: Medium
Attachment A 14 March 20, 2023 Item 07
UNDERGROUNDING PROJECT ADVISORY COMMITTEE (UPAC)
FY 2023-2024 PROPOSED WORK PLAN
The Undergrounding Committee, in coordination with staff and Council liaisons, prepared the following proposed FY 2023-2024 Work Plan, which was approved by the committee at their February 16, 2023, meeting.
Item #1: Prepare Recommendations Related to Utility Undergrounding District (UUD) 1A (Stratford South)
o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 1A for City Council consideration.
o Subcommittee: Construction Timing Subcommittee
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: Subcommittee to review the construction timing, concurrent or sequential, and develop a set of objective criteria that will be used at the next UPAC meeting as the basis for a Committee recommendation to the City Council.
o Priority: High
Item #2: Prepare Recommendations Related to UUD X1A (Crest Canyon) o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to the UUD X1A for City Council consideration.
o Subcommittee: Construction Timing Subcommittee
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: Subcommittee to review the construction timing, concurrent or sequential, and develop a set of objective criteria that will be used at the next UPAC meeting as the basis for a Committee recommendation to the City Council.
o Priority: High
Item #3: Prepare Recommendations Related to UUD 1B (Stratford Court North) o Description: Develop recommendations and provide feedback (i.e. district formation, timing, etc.) related to the UUD 1B for City Council consideration. o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Attachment A 15 March 20, 2023 Item 07
Undergrounding Project Advisory Committee (UPAC)
FY 2023-2024 Proposed Work Plan
Item #4: Development of a Citywide Utility Undergrounding Program (UUP) Public Outreach and Communication Plan
o Description: Review and provide feedback to staff on a proposed comprehensive Public Outreach and Communication Plan for the UUP, which will include communication protocols to be implemented before, during, and following project construction.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Attachment A 16 March 20, 2023 Item 07
TRAFFIC AND PARKING ADVISORY COMMITTEE
FY 2023-2024 PROPOSED WORK PLAN
The Traffic and Parking Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed FY 2023-2024 Work Plan, which was presented at the January 17, 2023 meeting, the committee was not able to formally approve the proposed work plan due to a lack of a quorum.
Item #1: Power backup for Traffic Signals
o Description: Power backup for traffic signals (3 remaining intersections, 7 Total) 4 previous intersections were funded in FY 2023, installation ongoing). o Subcommittee: N/A
o Resources Requested: Approximately $30k plus 25 staff hours o Additional Information: N/A
o Priority: High
Item #2: Speed Survey & Traffic Studies
o Description: Speed survey and traffic studies of major arterial segments as selected by TPAC.
o Subcommittee: N/A
o Resources Requested: Approximately $16k ($4k per segment) plus 60 staff hours
o Additional Information: N/A
o Priority: Medium
Item #3: Oversized Vehicle Ordinance
o Description: Council consensus was to refer revisions of the oversized vehicle ordinance to Traffic and Parking Advisory Committee (TPAC) to provide a recommendation to City Council on whether there is an issue with the City’s current regulations and, if there is an issue, to clarify the parameters of the issue. o Subcommittee: N/A
o Resources Requested: Approximately 80 staff hours
o Additional Information: N/A
o Priority: Medium
Item #4: Road Marking Analysis
o Description: Road marking analysis for westbound traffic at intersection of Via de la Valle and CDM. Assess possible road marking modifications. o Subcommittee: N/A
o Resources Requested: Approximately $10k plus 80 staff hours o Additional Information: N/A
o Priority: Low
Attachment A 17 March 20, 2023 Item 07
Traffic and Parking Advisory Committee
FY 2023-2024 Proposed Work Plan
Item #5: Public Parking & Traffic Mitigation
o Description: Addressing increased demand for public parking/traffic mitigation (example One Paseo shuttle service, increased beach and village patronage). o Subcommittee: N/A
o Resources Requested: Approximately $10k plus 80 staff hours o Additional Information: N/A
o Priority: Medium
Item #6: Bike Transit Study
o Description: Study and recommend improvements by bicycle subcommittee for bike lanes, delineators, reflectors, signage, lockers, bike racks, bicycle safety, lane striping, etc.
o Subcommittee: Bicycle Facility Subcommittee
o Resources Requested: Approximately $20k plus 80 staff hours o Additional Information: N/A
o Priority: Medium
Attachment A 18 March 20, 2023 Item 07
Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Streetscape Temporary Sculpture Program Tier 3 City Council Priority Recommended - City Council approved the Phase II MOU for the Temporary Sculpture program on February 21, 2023. The AAC will recommend sculptures for placement for Council consideration in June 2023.
Civic Center Permanent Art Selection Tier 3 City Council Priority Recommended - Council to receive an update from staff, AAC and Del Mar Foundation on April 3,2023, regarding a proposal for permanent art at the Civic Center and provide direction on next steps.
Moment in Time Photography Show Operational
Recommended - City Council approved this art show as part of the current fiscal year (FY2022-2023) work plan review. The show is scheduled for May 5, 2023 and staff resources have been allocated to support the show.
Temporary/Rotating Art Display in Lobby Conference at City Hall Not on Council approved City Work Plan Recommended - Some initial work has already been done by staff on this proposed work item. Do not anticipate much staff time will be needed to facilitate.
Art Show Operational request Recommended - An art show could be accomodated by staff in FY 2023-24.
Temporary Art at Civic Center Not on Council approved City Work Plan Not recommended - Due to limited staff and City resources, staff recommends that the City Council consider this work plan item as part of the next fiscal year (2024-25).
Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Identify revenue and expenditure key risks; review differences between general sales tax and Measure Q tax results; review revenue and expenditure financial transactions; and report annual results to the City Council
Operational request Recommended - Consistent with Committee Charter and purpose.
Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Review FY2022-23 Mid-Year Financial Report and staff's
recommendations. Operational Recommended - This item has been completed. Mid-Year Financial Report was presented on February 28, 2023.
Review Proposed FY 2023-24 and 2024-25 Capital & Operating Budget Operational
Recommended - This item is an operational item that is reviewed by the Finance Committee prior to being presented to the City Council. Anticipated to be presented to the Committee in May 2023.
Review FY 2022-23 Preliminary Financial Report Operational Recommended - This item is an operational item that is reviewed by the Finance Committee prior to being presented to the City Council. Anticipated to be presented to the Committee in December 2023.
Review Quarterly Treasurer's Reports Operational
Recommended - This is a new work plan item requested by the Finance Committee. The current Investment Policy does allow the City Council to establish an investment oversight committee. As stated in the policy oversight committee shall consist of City Manager (or designee), the Assistant City Manager, and a member of the City Council as a representative. If the City Council desires the Finance Committee to be the Oversight Committee, then the policy will need to be amended. Or, the Finance Committee can be provided the quarterly Treasurer's report, but will not act in a review capacity.
Review Updated Reserve Policy Operational Recommended - This item is anticipated to be reviewed by the Finance Committee in April and reviewed by the City Council during the Budget Workshop in May/June Fiscal Year 2023-2024 Advisory Committee Proposed Work Plans
ARTS ADVISORY COMMITTEE
FINANCE COMMITTEE
MEASURE Q CITIZENS OVERSIGHT
Attachment B 19 March 20, 2023 Item 07
Review CalPERS Actuarial Valuation Reports Operational
Recommended - Annual reports are provided to the Pension Subcommittee of the Finance Committee to determine the recommended annual transfer to the Pension Reserve. The recommendation is reviewed by the Finance Committee and recommended transfer amounts are discussed during the Budget Workshop.
Measure Q Cash Flow Analysis Operational Consider assigning this work plan item to UPAC to be undertaken by UPAC subcommittee later in FY 2023-24 or as part of FY 2025-26 UPAC Work Plan.
Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Receive updates, reports and provide comments on Lagoon Health Operational Recommended - Forward updates and reports on an as needed basis to the Lagoon Committee. As an advisory committee to City Council regarding lagoon water quality and health. this task would allow the committee to receive reports regarding lagoon health.
Receive updates and presentations on pending developments and/or projects that are adjacent to or may impact lagoon health. Operational Recommended - Provide presentations on an as needed basis to the Lagoon Committee for recommendation to Council. This task would allow the Lagoon Committee to receive updates or presentations on projects with potential to impact the lagoons.
Monitor Condition of Trails Surrounding Lagoons Operational Recommended - Lagoon Committee to continue to monitor conditions of trails surround the lagoon and provide feedback to staff and Council.
San Dieguito River Park Citizen’s Advisory Committee Meetings - Appoint a Lagoon Committee member to participate in monthly San Dieguito River Park Citizen’s Advisory Committee meetings.
Operational Recommended - Lagoon Committee to continue to have an appointed committee member serve on the San Dieguito River Park Citizen's Advisory Committee and provide updates and feedback to staff and Council.
Blue Carbon Collaborative - Lagoon Committee members to participate in the Blue Carbon Collaborative sponsored by WILDCOAST and Coastal Quest. Provide report out
Operational Recommended - Lagoon Committee to continue to participate in the Blue Carbon Collaborative and provide updates and feedback to staff and Council.
Native Planting Projects - Review and provide comments to Staff and Parks and Recreation Committee regarding projects at and surrounding the lagoons.
Operational Recommended - Provide presentations on an as needed basis to the Lagoon Committee for recommendation to Council. This task would allow the Lagoon Committee to receive updates or presentations on projects with potential to impact the lagoons.
Lagoon Related Outreach - Coordinate with City staff using currently available communication tools to raise awareness about the lagoons and trails within the City of Del Mar through education, field work, and outreach.
Operational Recommended - Lagoon Committee to continue to provide information to be included in available City communication tools in order to raise awareness about lagoons within the City of Del Mar.
Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Del Mar Foundation - 40 Trees for 40th Anniversary Tier 3 City Council Priority Recommended - City Council approved City work plan item.
Median Improvements Tier 3 City Council Priority Recommended - City Council approved City work plan item.
Update Website to Include Additional Info on Paths and Trails Operational Recommended - City Council approved City work plan item.
Annual Survey of Paths and Trails Operational Recommended - City Council approved City work plan item.
Review Adopt-A-Spot Requests Operational Recommended - City Council approved City work plan item.
Respond to various requests for changes at City parks and beaches Operational Recommended - City Council approved City work plan item.
Review Proposals for Improvements at Shores Park Not on Council approved City Work Plan Placeholder until City Council moves Shores Park Master Plan forward.
Install Additional Shade Structure for Tot Lot Not on Council approved City Work Plan Not recommended - Due to limited staff and City resources, staff recommends that this work plan item be put on hold until such time that installation of a shade structure at the Tot Lot is added to the City Work Plan.
Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation
LAGOON COMMITTEE
PARKS & RECREATION COMMITTEE
SUSTAINABILITY ADVISORY COMMITTEE
Attachment B 20 March 20, 2023 Item 07
Solid, Organics, Recycling Waste Tier 1 City Council Priority Recommended - SAC continue to advise City Council and staff on solid waste communications to be included in available City communication tools.
Building Electrification Ordinance (BE) Tier 2 City Council Priority Recommended - SAC work with staff to develop and draft a BE ordinance for approval by City Council.
Outreach Operational
Recommended - SAC continue to provide information to be included in available City communication tools in order to raise awareness about sustainability initiatives and programs.
Draft updated Resolution addressing Del Mar’s commitment to do its part to address the climate crisis Not on Council approved City Work Plan If Council is supportive, the staff resources needed for this item are minimal. It should be noted that a similar resolution was adopted by the Council within the last few years, and in prior years.
Plastics Reduction & Pollution Not on Council approved City Work Plan 1) Recommended - SAC continue to advise City Council on plastics reduction and pollution.
2) Due to limited staff and City resources, staff recommends that the City Council consider the new ordinance for single use plastics and a balloon ban for a future budget process.
Update the City Climate Action Plan (CAP) Not on Council approved City Work Plan Not recommended - This work plan item was discussed by the City Council at their Goal Setting Workshop on 2/13/23 and identified for future consideration in 2025-26.
Urban Tree Planting Program Not on Council approved City Work Plan Not recommended - Due to limited staff and City resources, staff recommends that the City Council consider this work plan item as part of a future budget process Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Power backup for traffic signals (3 remaining intersections (7 Total) 4 previous intersections were funded in FY 2023, installation ongoing)
Tier 1 City Council priority Recommended - Council approved City Work Plan item.
Speed survey and traffic studies of major arterial segments as selected by TPAC Operational Recommended - Council approved City Work Plan item.
Council consensus was to refer revisions of the oversized vehicle ordinance to Traffic and Parking Advisory Committee (TPAC) to provide a recommendation to City Council on whether there is an issue with the City’s current regulations and, if there is an issue, to clarify the parameters of the issue.
Operational Recommended - Council approved City Work Plan item.
Road marking analysis for westbound traffic at intersection of Via de la Valle and CDM. Assess possible road marking modifications Operational Recommended - Council approved City Work Plan item.
Addressing increased demand for public parking/traffic mitigation (example One Paseo shuttle service, increased beach and village patronage)
Not on Council approved City Work Plan Not recommended - Due to limited staff and City resources, staff recommends that the City Council consider this work plan item as part of a future budget process.
Study and recommend improvements by bicycle subcommittee for bike lanes, delineators, reflectors, signage, lockers, bike racks, bicycle safety, lane striping, etc.
Not on Council approved City Work Plan Not recommended - Due to limited staff and City resources, staff recommends that the City Council consider this work plan item as part of a future budget process.
Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation
UNDERGROUNDING ADVISORY COMMITTEE
TRAFFIC & PARKING ADVISORY COMMITTEE
Attachment B 21 March 20, 2023 Item 07
Prepare Recommendations Related to Utility Undergrounding District (UUD) 1A (Stratford South) Tier 1 City Council priority Recommended - Council approved City Work Plan item.
Prepare Recommendations Related to UUD X1A (Crest Canyon) Tier 1 City Council priority Recommended - Council approved City Work Plan item.
Prepare Recommendations Related to UUD 1B (Stratford Court North) Tier 1 City Council priority
Recommended - Council approved City Work Plan item.
Development of a Citywide Utility Undergrounding Program (UUP) Public Outreach and Communication Plan Tier 1 City Council priority Recommended - Council approved City Work Plan item.
Measure Q Cash Flow Analysis Operational Recommended - Consider as part of work plan for later in FY 2023/24 or 2025/26.
Attachment B 22 March 20, 2023 Item 07
RESOLUTION NO. 2022-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING STANDARD OPERATING
PRINCIPLES FOR DEL MAR ADVISORY COMMITTEES AND
BOARDS
WHEREAS, the City of Del Mar (“City”) has an exceptional pool of talented residents who are willing to contribute their time and efforts on committees established to benefit the Del Mar community; and
WHEREAS, on February 3, 2014, the City Council adopted Resolution No. 2014- 08 establishing Standard Operating Principles for all Del Mar Advisory Committees and Boards; and
WHEREAS, on November 19, 2018, the City Council adopted Resolution No. 2018-81 amending Standard Operating Principles for all Del Mar Advisory Committees and Boards; and
WHEREAS, the City Council now desires to update and amend the Standard Operating Principles.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Del Mar, California, that the Standard Operating Principles for Advisory Boards and Committees are hereby amended as shown in Exhibit A of this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 10th day of January 2022. ___________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
Attachment C 23 March 20, 2023 Item 07
Resolution No. 2022-08
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Acting City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2022- 08, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 10th day of January 2022, by the following vote:
AYES: Mayor Worden, Deputy Mayor Martinez, Council Members Druker, Gaasterland, and Quirk
NOES: None
ABSENT: None
ABSTAIN: None
_________________________________
Sarah Krietor, Acting City Clerk
City of Del Mar
Attachment C 24 March 20, 2023 Item 07
STANDARD OPERATING PRINCIPLES FOR ADVISORY COMMITTEES
Del Mar relies on a robust and important system of advisory committees and ad hoc task forces staffed by appointed volunteers to help the City achieve its goals, engage the community in City affairs, and take advantage of the deep bench of talent in the Del Mar community.
The following standard operating principles are provided for all City of Del Mar advisory committees to help guide committees in best practices for common areas, in accordance with Del Mar Municipal Code Chapter 2.30.
I. MEMBERSHIP
a. The membership composition of Del Mar advisory committees shall be adopted for each committee by resolution of the City Council.
b. All Del Mar advisory committee members will be residents of the City of Del Mar, unless otherwise specified.
c. All Del Mar advisory committees will consist of voting members selected by a majority (three or more) of the total authorized City Council membership. d. One or two City Council members, as appointed by a majority of the City Council, will act as Council liaison(s) to each Del Mar advisory committee. e. One City staff member, as designated by the City Manager, will act as a staff liaison to each Del Mar advisory committee. Additional City staff support for committees shall be allocated based upon: (1) any direction given in the committee charter; (2) consistent with the adopted City budget and pursuant to the City Manager’s management of staff resources; and (3) the annual work plan approved by the City Council.
II. AGENDAS
a. The designated City staff liaison to the committee will prepare the agenda in the City’s standard format, with the assistance of the committee Chair and Council liaison(s). Once the meeting agenda is finalized, the agenda will be posted by City staff in accordance with California’s Open Meetings Law (the Ralph M. Brown Act, Gov. Code § 54950 et seq.).
b. The agenda shall include the following:
i. The name of the committee;
ii. A summary of the Code of Civil Discourse
iii. The date, time and place of the meeting;
iv. A general description of each agenda item that will be discussed, including a time set aside for oral communications as described in Section IV(g). v. Any other information that may be required by law.
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c. Items can be placed on a committee agenda in one or more of the following ways:
i. City staff;
ii. Council liaison(s);
iii. By committee direction, or the committee can agree to let the committee Chair place an item on the agenda;
iv. If a member of the public or a committee member other than the Chair requests an agenda item, it should go the Chair, City staff, or Council liaison(s) for approval to place it on the agenda.
III. PUBLIC COMMUNICATION ON AGENDA ITEMS
Del Mar advisory committees do not follow the red dot process. Instead, public communications should be sent to the staff liaison for distribution via email to the committee prior to the meeting. The communications will not be posted on the City’s website but will be distributed to the committee members, Council liaisons, and staff liaisons, and the communication will be made available to the public and filed with the official record for the meeting.
IV. CONDUCT OF MEETINGS
a. Regular Meetings. Advisory committees should establish regular meeting times and place in accordance with the Brown Act. The frequency of a committee’s meetings will be set by the Council, preferably in the committee charter. The Council may modify the time, place, and frequency of a committee’s meetings from time to time as appropriate. To assist with agenda planning, the standard meetings length will be two hours, which may be extended by a majority vote of the committee.
b. Changing Regular Meetings. Committee members can propose a new regular meeting time or date by having the item placed on a committee agenda, with the majority of the members voting in favor of changing the regular meeting time.
Council, staff liaisons, and meeting room availability should be considered when changing the regular meeting time or date. Meeting time or date changes must be approved by the Council liaisons and City staff.
c. Selection of Officers. All established Del Mar advisory committees will have an agenda item to select a Chair, Vice Chair, and Secretary from among its members at the last meeting of the calendar year, with the new Chair serving at the first meeting of the new year. It is encouraged that these positions rotate annually among the committee members.
d. Quorum. A quorum (1/2 or more of the committee membership) of voting membership must be present to transact business. If less than a quorum is present, those present may still discuss matters, but may not take action on any item.
e. Duties of Secretary. All Del Mar advisory committees will select a Secretary from among its members. The Secretary will prepare action minutes of the committee meetings for the committee’s approval and shall file a copy of the approved minutes with the Administrative Services Department within ten (10) business days of the meeting when the minutes were approved.
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f. Brown Act (Open Meetings). All Del Mar advisory committees will conduct their affairs in full compliance with California’s Open Meetings Law (Ralph M. Brown Act, Gov. Code § 54950 et seq.). A copy of the Open Meetings Law will be provided to all new committee members. Members of the public can communicate with the committee prior to the meeting through the process described in Section III – Public Communication on Agenda Items.
g. Discussion Limited to Agenda Items. Only matters listed on the posted agenda for a regular or special committee meeting may be discussed at that meeting. An opportunity for the public to speak on items not on the agenda will be provided at all Del Mar advisory committee meetings through a time set aside for oral communications and also during each agenda item before action is taken. Advisory committees are not required to use speaker slips; however, they may use speaker slips if there are large number of speakers for a given item. The committee Chair should remind public speakers to state their name for the record. h. Meetings not Recorded. Advisory committee meetings are not typically recorded or televised. Council liaison(s) can recommend that the full City Council approve in advance an advisory committee meeting be televised. Committees can work with City staff to audio record a meeting through the Town Hall dais recording system or as otherwise may be possible.
i. Public Participation Encouraged. All Del Mar advisory committees will encourage the public to offer ideas and suggestions that contribute to the mission/scope of the committee. Working closely with their Council liaison(s), committees will determine if any suggestions or ideas should be brought forward to the City Council.
j. Attendance. All Del Mar advisory committee members will make every attempt to attend all regular and special meetings of the committee, according to the Del Mar Municipal Code Section 2.30.020.
k. Continuance of Meetings. There are special procedures for continuing meetings.
Committees should work with the Council liaison(s) and City staff to properly notice and continue meetings.
l. Remote Attendance. There are special procedures for patching in absent members by phone or online platform. Participation by phone or online platform should be approved by a Council liaison and should only be used for special circumstances. Participation by phone or online platform is not the City’s standard practice. Participation by phone should be coordinated with City staff in advance of the agenda going out, as there are special noticing requirements for remote attendance.
m. Brown Act Assistance. If uncertain what Brown Act requirements might apply to particular situations, please ask the City staff liaison or the Council liaison(s) for help, in advance.
n. Recusals. Committee members designated in the City’s Conflict of Interest Code must follow the applicable State laws related to recusals and must recuse themselves from items in which they have a personal, financial interest. These committee members should consult City staff for guidance when needed.
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Committee members not designated in the City’s Conflict of Interest Code should avoid participating in items in which they have a real or perceived bias. For example, a member of the Traffic and Parking Advisory Committee should recuse themselves on a vote for an item in very close proximity to their home. o. Meeting Locations. All committee or sub-committee meetings that have staff attending should be held at the Civic Center either at City Hall or in the Town Hall.
Regular meetings of the full committee will be at the Civic Center or as directed by Council. Subcommittee meetings where staff are not attending can be held at a location other than the Civic Center or City Hall, provided that, if the sub-committee is subject to the Brown Act, the location is in compliance with Brown Act requirements.
V. SUBCOMMITTEES. Committees may establish through consensus informal subcommittees of limited scope and duration that are made up of less than a quorum of the committee members. Subcommittees may be used to keep committee work plan items moving between formal committee meetings. Informal subcommittees may meet with residents, volunteers, and City staff, but may not discuss committee related information with other committee members outside of a public meeting. Informal subcommittees are generally not subject to the Brown Act (open meeting law); however, certain committee actions related to subcommittees may trigger Brown Act requirements. Committees should seek guidance from City staff and Council liaisons when establishing informal subcommittees.
VI. HELPFUL TIPS FOR RUNNING A GOOD MEETING
The job of the committee Chair is to keep things on track and ensure the following:
a. Make everyone feel welcome.
b. Meetings should start promptly at the assigned start time. c. Make sure everyone is treated with respect: committee members, public, and staff. d. When taking public testimony:
1) Announce in advance any time limits and procedures to be followed. 2) It may be helpful to let members of the public know that their comments will be heard but often there is no dialog between the committee and the public during the public comment portion of the meeting and that, generally, discussion of comments raised on items not on the agenda are not allowed.
3) When appropriate, remind speakers that they may simply say, “I agree with the prior speaker.”
4) The Chair and all committee members should give each speaker their undivided attention.
e. Make sure everyone on the committee or in the audience is heard once before anyone is heard twice. The Chair typically speaks last. f. The Chair’s role is to consolidate the committee’s discussion and find consensus among the members.
g. Ensure that questions from members of the public are addressed only to the Chair and not to other committee members, Council or staff liaisons, or other members of the public.
Attachment C 28 March 20, 2023 Item 07
h. The Chair should take the lead on enforcing the Code of Civil Discourse and Supplemental Policy Related to the Code of Civil Discourse regarding committee member and public conduct at the meeting.
i. Absent unusual circumstances, the following process for running a meeting is recommended:
i. Staff or sub-committee report to present the item;
ii. Take questions from committee members — this is the time for questions, not stating opinions;
iii. Take public testimony; and
iv. Committee discussion and action - this is the time for committee members to express opinions. Generally, the Chair will speak last.
VII. WORK TASKS AND TAKING ACTIONS
Taking action on an item is one of the most important things an advisory committee does. When doing so, the following guidelines should be followed:
a. Make sure the proposed action item has been properly noticed and placed on the agenda.
b. Make sure it falls within the scope of the committee’s mission and any applicable City goals and priorities.
c. Recognize that, normally, all committee actions seeking City action or commitments will be in the form of a recommendation to Council. d. Review the proposed action with City staff and Council liaison(s) in advance, especially if it requires a commitment of City staff time or resources. e. Remember that the committee is advisory to the City Council and should not undertake to act independently.
f. If there is a new item the committee would like to work on, send a request to the Council through the Council liaisons(s) for approval before starting work. g. If the committee wants to comment to an outside agency or person, for example on an environmental document, send the committee’s draft comments via the Council liaison(s) to the City Council for approval, recognizing only the City Council can speak for the City.
h. Advisory committee requests to staff or outside agencies should be submitted directly to the Council liaison(s).
i. If an advisory committee receives a request from an outside organization, the request should be forwarded to the City staff and Council liaison(s). The advisory committee should not respond directly to the requestor without authorization from the Council liaison(s).
VIII. REPORTING/RECORDS
A. Records
Committees shall record actions taken at their meetings by producing meeting minutes, which should include the following:
a. The name of the committee.
b. The date, time and place of the meeting.
c. The time the meeting began.
d. The names of those committee members in attendance.
e. The names of those Council liaison(s) and staff in attendance.
Attachment C 29 March 20, 2023 Item 07
f. Approval of the previous meeting minutes.
g. A brief summary of the discussion for each agenda item and a description of the actions taken by and recommendations of the committee.
h. The hour of adjournment.
i. Names of public speakers and a brief summary of their input.
The Administrative Services Department will maintain the final approved minutes for the City’s official record. The minutes, records, reports, and documents of the committee are public record.
B. Reporting
a. All advisory committees will briefly report on their activities to the City Council annually. This may be done in-person (typically by the Chair) at a City Council meeting, or in writing and included in the City Council agenda packet as a report related to the standing Committee Update section of the City Council agenda. b. All advisory committees will use their Council approved charter and City Council Goals and Priorities as a guide in developing an annual work plan and schedule for Council consideration. At the conclusion of work, a summary report will be submitted to the City Council by the Chair to document the findings or rationale of the concluded work. If the committee has both a majority and minority opinion, both reports may be submitted to the City Council for consideration. The summary report may be presented to the Council liaison(s), or to the full Council, and will be filed with the Administrative Services Department for the City’s official record. c. Only Del Mar advisory committee members designated in the Del Mar Conflict of Interest Code will file Conflict of Interest Statements with the Administrative Services Department in accordance with the regulations of the California Fair Political Practices Commission and the Del Mar Conflict of Interest Code.
IX. WORKING WITH COUNCIL LIAISONS
Council liaison(s) are there to assist committees by:
a. Providing a communication channel between the committee and the Council. b. Advocating to Council in support of committee recommendations. c. Helping committees to interface with City liaisons.
d. Assisting and advising on proper meeting procedures, answering questions, and in other respects as the committee carries on its work.
More information about the role of City Council liaisons can be found in City Council Policy 202 – Responsibilities and Expectations of Council Liaisons to City Advisory Committees and of Council Representatives to Outside Agencies RESOLUTIONS: 2014-08; 2018-81; 2022-08
Attachment C 30 March 20, 2023 Item 07
Attachment D 31 March 20, 2023 Item 07
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City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Council Member Dwight Worden
Prepared by Clem Brown, Assistant City Manager
DATE: March 20, 2023
SUBJECT: Design Competition Jury Solicitation Related to the Oceanside Sand Nourishment and Retention Pilot Project (Phase 2)
REQUESTED ACTION/RECOMMENDATION:
Councilmember Worden requests that the City Council support his application (Attachment A) and participation on the Design Competition Jury for the City of Oceanside’s Sand Nourishment and Retention Pilot Project (Phase 2), and provide any direction as necessary.
BACKGROUND:
The City of Del Mar has been actively engaged on the City of Oceanside’s efforts to study and address beach sand erosion through various sand retention and nourishment strategies. In February 2022, the City Council adopted Resolution 2022-16 (Attachment B) opposing a proposed City of Oceanside pilot project consisting of four groins and a sand bypass system. The City opposed the project because it had the potential to interfere with the natural flow of sand down the coast and impede the successful implementation of the City’s Sea Level Rise Adaptation Plan and the hazard mitigation strategies set forth in the Del Mar Community Plan.
Due to concerns raised from several cities down the coast, including the City of Del Mar, the City of Oceanside reevaluated their approach and are now embarking on Phase 2 of its Sand Nourishment and Retention Pilot Project, which will focus on identifying the best possible design alternatives for future beach sand nourishment and retention projects.
This pilot project will include an emphasis on public engagement and solicitation of input from key stakeholders. More specifically, the pilot project will determine an improved sand source for beach nourishment and design a pilot retention structure that will mimic natural sand retention through a competitive design process. In January 2023, the City sent a letter to the City of Oceanside in support of this new process and approach, and expressed the City’s desire to participate in the process (Attachment C). 1 March 20, 2023 Item 08
City Council Agenda Report
Jury Solicitation for Oceanside Sand Retention Pilot Project March 20, 2023
DISCUSSION/ANALYSIS:
As part of the public engagement process for its Sand Nourishment and Retention Pilot Project (Phase 2), the City of Oceanside is currently soliciting applications to participate on the Design Competition Jury (Attachment D). The Design Competition Jury will consist of 6-7 voting members from various sectors and interest groups and is intended to reflect the community, regional and stakeholder interests in the implementation of a pilot sand retention project. Additionally, 3-5 non-voting advisory members will be invited to participate; however, those positions will be limited to federal, state, and/or grant funding entities.
Councilmember Worden was invited by Oceanside staff (Project Team as referred to in Attachment A) to apply to serve as a juror due to his expertise in the subject matter and interest in the resiliency of Oceanside’s coastline. Because the deadline to apply was March 15, 2023, there was insufficient time for the City Council to consider his application (Attachment A) at a regularly scheduled Council meeting before its submittal. To address this issue, Councilmember Worden submitted his application to be a voting member for the “Coastal City Representative” category with a cover note that his participation (if selected) would be contingent on the City Council’s discussion and support at its March 20, 2023, meeting.
In summary, Councilmember Worden requests that the City Council support his application and participation on the Design Competition Jury for the City of Oceanside’s Sand Nourishment and Retention Pilot Project (Phase 2), and provide any direction as necessary.
ATTACHMENTS:
Attachment A – Design Competition Jury Application – Councilmember Dwight Worden Attachment B – Resolution 2022-16
Attachment C – Letter of Support for Oceanside’s Sand Nourishment and Retention Pilot Project (Phase 2)
Attachment D – Design Competition Jury Solicitation
2 March 20, 2023 Item 08
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DWIGHT WORDEN RESUME
RELATED TO COASTAL ISSUES
MARCH 13, 2023
Current:
Del Mar City Councilmember in my third term
Chair SANDAG Shoreline Preservation Working Group
San Diego Representative to League of California Cities Coastal Cities Group Board member and prior chair San Dieguito River Valley Regional Open Space Park Joint Powers Authority
Prior Coastal Related Experience
Attorney Generals San Diego and Orange Counties Environmental Task Force 1970’s
Coastal Commission service 1977-mid 1980’s (appointed by Governor Brown and Senate Pro Tem Jim Mills)
Legal counsel to Surfrider Foundation regarding the experimental Pratte Reef project in Orange County, 1980’s
Council liaison to the City of Del Mar Sea Level Rise planning effort, including serving on the review panel selecting consultants 2016-2021 Legal counsel for the City of Carlsbad regarding Batiquitos Lagoon restoration 1990’s, including successful litigation of coastal related issues in state and federal court
General counsel for the San Dieguito River Valley Regional Open Space Park Joint Powers Authority 1980’s until my retirement from active practice in 2001, including negotiations and permit processing for the San Dieguito Lagoon SCE/SDGE restoration project which included beach related impacts and sand flow
Processing of many coastal related projects through the Coastal Commission and related litigation 1975-2001; Coastal Commission appearances as a private citizen after retirement from law practice and as a representative of the City of Del Mar 2001-present
5 March 20, 2023 Item 08
Lecturing for the California Trial Lawyers, Continuing Education of the Bar (CEB), and Coastal Commission staff on coastal related issues Expertise and presentation to the Coastal Commission on Public Trust and State Lands Commission issues
Practice experience related to Resource Agencies (USFW, CDFW, ACOE, State Lands Commission, Coastal Commission, Coastal Conservancy, etc.) and coastal related projects
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1050 Camino Del Mar, Del Mar, CA 92014 | 858.755.9313 | www.delmar.ca.us January 24, 2023
Honorable Mayor & City Council SENT VIA EMAIL
City of Oceanside [email protected]
300 North Coast Highway
Oceanside, CA 92054
SUBJECT: Support for Phase 2 San Nourishment and Retention Pilot Project Dear Honorable Mayor and City Council,
I am writing on behalf of the Del Mar City Council to convey the City’s support for the process and approach laid out by Oceanside staff for the City of Oceanside’s Phase 2 Sand Nourishment and Retention Pilot Project, which your City Council will consider on January 25, 2023. The City is particularly supportive of staff’s proposal to conduct robust public outreach and engage and solicit input from your downcoast neighbors as part of the process.
As you are aware, the City of Del Mar adopted the attached Resolution 2022-16 of opposition to a previous sand retention pilot project your city was pursuing that would have included four groins and a sand bypass system. At the time, the City was concerned that the planned groins pilot project would potentially interfere with the natural flow of sand down the coast and impede the successful implementation of our Sea Level Rise Adaptation Plan and the hazard mitigation strategies set forth in the Del Mar Community Plan.
Del Mar is pleased the City of Oceanside has reevaluated their approach to sand nourishment and retention and will now pursue a pilot program that will focus on identifying the best possible design alternatives and will include an emphasis on public engagement and solicitation of input from downcoast cities in the process.
The Del Mar City Council and staff stand ready to participate in this process and we look forward to working collaboratively to address this critically important and regional issue. If you have any questions, you may direct those to our City Manager, Ashley Jones, at [email protected] or (858) 704-3640.
Sincerely,
Tracy Martinez
Mayor
cc: Del Mar City Council
Ashley Jones, Del Mar City Manager
Jonathan Borrego, Oceanside City Manager
Attachments – City of Del Mar Resolution 2022-16
11 March 20, 2023 Item 08
Sand Nourishment & Retention Pilot Project
Design Competition – Jury Solicitation
Background
The City of Oceanside in partnership with GHD and Resilient Cities Catalyst is soliciting applications to participate on the Design Competition Jury for the Oceanside Sand Nourishment and Retention Pilot Project. The Design Competition Jury will consist of 6-7 voting members from various sectors and interest groups and is intended to reflect the community, regional and stakeholder interests in the implementation of a pilot, sand retention project. Additionally, 3-5 non-voting, advisory members will also be invited to participate. Three design teams will be selected to compete in this process with hopes of sparking innovative ideas to solve a decades long problem of coastal erosion and regional disagreement on the best path forward. The purpose of the Design Competition Jury is primarily to represent your industry or stakeholder group’s interest and provide formal input on the work submitted by design teams.
Juror Requirements & Compensation
Design Competition Voting Jurors are expected to be free of conflicts of interest and to be able to provide an unbiased review of materials produced during the design competition. Participation on the Design Competition Jury is anticipated to require commitment to the following events:
• Participate in Jury orientation (1.5 hours) – April 2023 • Review of Design Team Materials (Design Brief, RFP for Professional Design Services, etc.) (2 hours) - April 2023
• Participate in one of three Public Workshops – May 2023 – October 2023 • Participate in Design Competition presentation from 3 Firms (2 hours) – November 2023 o Debrief and Discussions following Presentation (2 hours) - November 2023 • Provide evaluation of submitted Design Team Pilot-Project Concept Designs & Vote on Preferred Design (3 hours) – December 2023
Non-voting jurors will also be invited to join the Design Competition Jury to be inclusive of a variety of perspectives related envisioning Oceanside’s coastal future. Non-voting jurors will be chosen for their knowledge of a specific area that may contribute the overall selection process.
Jury Categories, Voting & Non-Voting:
The following categories are being considered to represent the voting and non-voting members of the juror.
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Voting
Category Description
Coastal Management
Expert
As Design Teams consider innovative interventions, they will confront inwater and nearshore structures that will have, for the benefits of sand retention, impacts on the geomorphology of the coast. The “Coastal Management Expert” is an academic and/or a practitioner with an advanced degree, body of work, and research on coastal sediment processes, including a comprehensive understanding of geomorphology.
This person is expected to bring expertise to the proposed designs that takes into consideration the impacts to the nearshore coastal dynamics.
Permitting Viability
Expert
The permitting processes in California are strenuous and nuanced, the “Permitting Viability Expert” is an academic and/or practitioner who has direct experience navigating various coastal project permitting processes and viability studies in the State of California. Through the lens of permitting, this person is expected to provide feedback on the potential barriers to implementation, as well as considerations in the design for ease in permitting.
Surf Resource
Preservation
Surfing is an extremely popular recreational activity along Oceanside’s four-mile shoreline due to the consistency of surf and variety of surf breaks. The preservation of surfing as a recreational resource in the community of Oceanside is vitally important to its identity and local economy. Thus, consideration for how the designs may impact or improve surfing conditions in the City is critically important. This juror is envisioned to be an experienced, Oceanside surfer, preferably well-traveled, such that they can apply years of knowledge surfing in various coastal environments to infer how the designs may work in the City of Oceanside.
Nearshore Marine
Resources Expert
Sand retention strategies and interventions, including nature-basedsolutions, will be developed with the intent to benefit the natural environment and should demonstrate impactful and effective benefits to non-human ecosystems. The “Nearshore Marine Resources Expert” is an academic and/or practitioner with an advanced degree, body of work, and research on beach ecosystems, nearshore reefs, marine ecosystems and ecology. This juror is envisioned to apply their knowledge base to the designs to assist in balancing the projects integration with the nearshore marine environment.
Coastal City
Representative
Coastal management actions in Oceanside will require the consideration of coastal communities to the south due to the linked nature of coastal resources and management within the littoral cell. A “Coastal City Representative” is a local elected or appointed official from a nearby coastal community who has demonstrated knowledge and leadership in coastal resource management in the San Diego region.
Community
Representative
Oceanside has a strong cultural history in North County, San Diego and the community’s relationship to the beach is fundamental to the experience of living in Oceanside. The “Community Representative” is an Oceanside resident who may or may not be represented by a broader communitybased organization and can adequately represent the broad interests of the community. This person may be a youth leader or advocate. 13 March 20, 2023 Item 08
Non-Voting
Category Potential Examples
Federal Agency U.S. Army Corps of Engineers, FEMA, NOAA, Navy State Agency Coastal Commission, RWQCB, CDFW, State Lands Commission Grant Funders Ocean Protection Council, State Coastal Conservancy, Wildlife Conservation Board, Division of Boating & Waterways, CDFW, San Diego Foundation NGOs Surfrider Foundation, Wildcoast, Save the Waves, Audubon, Los Peñasquitos Lagoon Foundation
Juror Application
The Project Team is sending out targeted invites to individuals who fit the designation juror categories.
Prospective jurors are requested to submit a short resume/bio (max 1 page) and complete the below questionnaire. Juror applications are due by 5pm PT March 15; however, will be accepted and reviewed on a rolling basis.
Juror Questionnaire:
Name: _____________________________
Email: _____________________________
Expected Juror Category (i.e. Surf Resource Preservation): _____________________________ What is your relationship with the Oceanside coast?
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ In one sentence, what is your vision for the Oceanside coast? _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Please provide 1-2 sentences that describe your qualifications to participate as a juror. _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Please provide 1-2 sentences that describe why you want to participate as a juror. _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 14 March 20, 2023 Item 08
What, if any, concerns do you have about potentially participating as a juror on this project and reviewing concepts submitted by Design Teams?
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ From your perspective how much weight should be given to the following pilot-project design criteria (select one percentage per criteria):
• Technical Performance (stabilizing beach widths): 5%, 10%, 20%, 30%, 40%, 50%, 60% • Project Cost / Financial (initial construction cost and maintenance costs): 5%, 10%, 20%, 30%, 40%, 50%, 60%
• Environmental Impacts or Benefits: 5%, 10%, 20%, 30%, 40%, 50%, 60% • Innovative Design Techniques: 5%, 10%, 20%, 30%, 40%, 50%, 60% • Social Benefits (improved safety and recreational space): 5%, 10%, 20%, 30%, 40%, 50%, 60% Commitment to remaining fair and honest. I understand that concepts presented within the Design Competition may diverge from my own beliefs and opinions. Regardless of this, I am committed to providing a fair and objective evaluation of the designs and will participate in the competitive process in a professional and constructive way. I commit to disclose any real or perceived conflicts of interest with the Design Teams, design concepts, and overall project. I declare that the information above is true and accurate to the best of my knowledge, and I understand that I may be removed from the juror at any point by the Project Team.
_________________________ _____ _______________
Signature Date
15 March 20, 2023 Item 08