Del Mar City Council Meeting Agenda
Del Mar Town Hall
1050 Camino del Mar, Del Mar, California
September 18, 2023 City Council Meeting
INFORMATION RECEIVED
AFTER THE COUNCIL AGENDA
WAS DISTRIBUTED
(“Red Dots”)
CITY COUNCIL AGENDA QUESTIONS
SEPTEMBER 18, 2023
Item 3 – List of Demands
1. What is the $60,000 to DMCC for?
Response: This is for senior support services that are provided by Del Mar Community Connections (DMCC). On June 5, 2023, the City Council approved an initial three-year agreement from July 1, 2023, through June 30, 2023, to meet community needs for Del Mar’s senior community. As has been included in past Budgets, the City’s compensation to DMCC for these services is $60,000 per fiscal year.
2. The $62,000 for grinder repair--does Del Mar own the grinder? Or, did we damage someone else's grinder?
Response: Yes, the City owns the grinder. This cost was related to repair of the City’s grinder.
Item 7 – Agreement for Fire Vehicle Maintenance Services
1. Does EVS also service Solana Beach and Encinitas? If not, was soliciting a joint contract considered?
Response: EVS provides fire vehicle maintenance services to the City of Solana Beach.
The City of Encinitas has their own in-house fleet maintenance services and staff that service their fire vehicles as well as the rest of their City fleet.
2. Was EVS the low bidder, or just the best bidder? The agenda report doesn't indicate.
Response: EVS was identified as the best bidder based on their experience, qualifications, and the quality of services delivered under prior contracts. Proposed costs and fees were also evaluated to ensure they were in line with current market rates for the services to be provided.
Item 9 – Approval of Electronic Signature Use on City Documents
3. Where an electronic signature is used for the Mayor or a councilmember it should be clear in the policy that the person whose name is being electronically signed is notified and approved in advance and will receive a copy of the document as signed.
Response: The electronic signature system that is being recommended requires the actual document signer to sign into the system, review, and sign the document, which would be authenticated. Document signers automatically receive an electronic copy of 1 September 18, 2023 Items 3,7,9-11
the fully executed document for their records. No one would be signing documents on behalf of the Mayor or Councilmembers. This is different than the current and past practice of using electronic signatures for the Mayor and/or Councilmembers on City letters and other documents for efficiency and timeliness. This practice also involves the document(s) being reviewed in advance and the signatory giving staff permission in advance to use their electronic signature.
Additionally, as part of the pilot electronic signature program, only limited documents such as agreements and personnel action forms will be signed electronically. These documents do not require Mayor’s and/or Councilmembers’ signatures.
4. If the City generates an electronic record, then signs it electronically, will this be the only record, i.e. no paper record? This raises issues about security, PRA access, access to records by those without computers, hacking, etc.
Response: Documents and transactions signed by an Electronic Signature are and will continue to be subject to City’s records retention policy. They will be preserved in the manner and format in accordance with Citywide records retention requirements and any applicable laws. The City’s utilizes Webextender/EDMS - an electronic database that is the City’s official electronic file storing system. The Information Technology division regularly backs up the system and has hard copies of tapes with the backup information.
The records that will be signed electronically will be stored in the City’s official electronic storage system as the official record and will be accessible by City staff. However, it is also the City’s practice to duplicate certain applicable records as hard copies, when required by the records retention schedule. For example, electronically created personnel actions forms will continue to be printed and added to the employee’s hard copy file; agreements signed electronically are also printed and saved as hard copies in Clerk’s contract files.
5. Is the plan to electronically sign for the Mayor on letters giving input on legislation, to SANDAG, NCTD, etc.? If so, how will permission from these entities be obtained?
Response: The City already utilizes an electronic signature for these types of documents, which is only used upon review/approval of the Mayor or Councilmembers, and a copy is provided to the Mayor and rest of the Council. Documents requiring the Mayor and/or Councilmembers signatures are not included in electronic signature policy or pilot program.
If and when these types of documents are included in the formal electronic signature policy, the actual document signer will need to sign into the system, review, and sign the document, which would be authenticated. No one would be signing documents on behalf of the Mayor or Councilmembers.
2 September 18, 2023 Items 3,7,9-11
Item 10 – Review of Final Design for Riverpath Phase III Project and Approval of Grant Applications
1. Does the staff have a recommendation on extending the fencing as recommended by advisory committees?
Response: Staff recommends including the fencing along the lagoon side for the entire alignment of the trail. The physical barrier will deter people from entering the adjacent sensitive habitat and will protect the lagoon.
2. Could we go with the original limited fencing, and if a problem develops of people entering the habitat, add additional fencing later? Response: Yes, it would be an option to initially install limited fencing in just the areas where required for fall protection, and then install additional fencing later if deemed necessary. However, it would be likely be more expensive to construct it later as a separate project due to additional City reviews and permit updates, cost associated with a separate mobilization, construction inspection, staff time, etc.
3. Are federal grant sources available? Land and Water Conservation? ILJA? IRA? Response: Staff reviewed Federal grants but did not identify any that align with this project. However, several of the grants administered through the State of California utilize Federal funding. The Recreational Trails Program is an example, where the State oversees the administration of projects utilizing Federal funding for projects within California and ensures that the additional Federal project requirements are met.
4. Is it possible to seek funding commitments earlier--two of our biggest supporters (Levin and Lawson-Remer) are up for re-election in November 2024.
If they lose to their announced challengers, Del Mar's chances to get federal and county funds will likely go down significantly.
Response: There are two County grants that staff is seeking authorization to submit grant applications for as part of this agenda item. Separately, staff have a meeting scheduled with Board of Supervisor Terra Lawson-Remer’s office to discuss funding opportunities for this project. As for Federal funding, Congressman Levin recently secured $750,000 in funding for the Del Mar Climate Resiliency and Access Improvement Project, which includes $680,000 for this project. Staff also submitted a Fiscal Year 2024 funding request through State Senator Catherine Blakespear’s office for $1.3M for this project but it was not awarded funding. Staff will continue to evaluate whether there are additional Federal funding opportunities in future budget cycles.
5. Is it an option for the City, DMF or other entity to "loan" funds to the project and then for the City to seek grants to reimburse?
3 September 18, 2023 Items 3,7,9-11
Response: The grants that the City has applied for cannot be used to reimburse project expenditures that have already been incurred, which is common for most grants. In fact, most grants will send the grantee an official “notice to proceed” that must be received prior to funds being spent.
6. Is staff comfortable that a 10% contingency is sufficient now that we have 100% design? Would that be 10% of the entire budget, or just 10% of the current shortfall?
Response: Staff agrees that the 10% estimating contingency included in the project budget ($233,600) is sufficient at 100% design. That is 10% of the Engineer’s Estimate of probable construction cost. This estimating contingency is present to cover the uncertainties that are inherent in the estimating process. Reducing the estimating contingency from a high percentage at pre-design (30%) to a lower percent at final design (10%) is common practice for this type of project.
There is an additional overall project contingency of $180,400 to cover future direct costs expected during construction to complete the project. Cost associated with this contingency could include change orders due to unforeseen field conditions, engineering services during construction, contract administration, permitting and filing fees, additional environmental field surveys, property acquisition costs, etc.
Item 11 - Street Sweeping
1. A citizen told me that sand on the streets cannot be put back on the beach even at the street ends on the beach front. Is this true, and if so, why? If swept sand, especially in the Beach Colony, can't go back to the beach where does it go? Response: Sand is picked up by a street sweeper is mixed with any other particles and debris, i.e., pollutants, in the sweeper’s hopper. Street sand is also considered a pollutant as it exposed to brake dust, oil drips, other vehicle fluids, and other pollutants. Sand and other swept particles and debris are collected and disposed of at the landfill.
2. The most recent report I see on the city website reporting on our JRMP is for 2016-17. Do we have reports for 2018-2022 or 2023?
Response: The City’s JRMP Annual Reports have been posted to the Regional Clearing House, https://projectcleanwater.org, via the San Dieguito and Los Penasquitos Water Quality Improvement Plans (WQIP) Annual Reports.
The links to the FY 2017-2018, FY 2018-2019, FY 2019-2020, FY 2020-2021, FY 2021- 2022 WQIP/JRMP annual reports are located at:
https://projectcleanwater.org/watersheds/san-dieguito-wma/ and https://projectcleanwater.org/watersheds/los-penasquitos-wma/ 4 September 18, 2023 Items 3,7,9-11
The FY 2022-2023 WQIP and JRMP annual reports are in progress and will be posted after January 31, 2024 when they are submitted to the RWQCB.
Staff will post the WQIP annual reports, including the JRMP reports, on the City’s website for ease of access.
3. The intent of the JRMP, as I read it is to prevent pollution runoff primarily to the San Dieguito and Penasquitos Lagoons and to the ocean. Do we have any data showing if street sweeping in Del Mar is effective in meeting these objectives? Response: The effectiveness of street sweeping can be measured by the amount of debris and particulates that the sweeper collects and disposes of properly. By removing the particulates and debris from the streets, the sweepers prevent them from being blown by the wind or washed by precipitation into the City's storm drain system. This, in turn, helps prevent the collected pollutants from entering the lagoons or the Pacific Ocean.
Staff has records from the street sweeper contractor’s collections. Staff also conducted some effectiveness observations for street sweeping in the Los Penasquitos watershed area to confirm that soil was being swept appropriately to avoid contributions towards the lagoon.
4. Does street sweeping pick up oil and fluids dropped on the road by vehicles? Does sweeping pick up bacteria, viruses, or pathogens? I assume not? Aren't these some of the main pollutants we want to keep out of the lagoons and ocean? Are there other strategies that might work better than street sweeping?
Response: Sweeping can capture oil and fluids deposited on the road. However, the most likely scenario is that the oil/fluids have adhered to particles that are captured by the street sweepers as opposed to direct capture of the oil/fluids. Like oil/fluids, if bacteria/ viruses/ pathogens have adhered to particles, they may be captured by sweepers.
However, the likelihood of bacteria survival in street conditions is low, and therefore, sweeping is not likely an effective method of bacteria pollution prevention. Yes, bacteria is one of the primary pollutants the City is focused on in terms of prevention from entering the storm drain system, lagoons, and the Pacific Ocean. There are other strategies more effective at addressing bacteria than street sweeping.
5. If the street sweeping data show that sweeping is only marginally helpful in meeting the JRMP goals, is amendment of the JRMP to reduce sweeping and pursue other strategies a more cost effective option?
Response: Reduction of street sweeping in the City of Del Mar is a viable option for program effectiveness and efficiency. It has been demonstrated that street sweeping, when there are no curb and gutters, is less effective. With many streets without curb and gutter and limited frequency of sweeping, the sweeping program is not as efficient as other strategies at addressing the City’ clean water goals. 5 September 18, 2023 Items 3,7,9-11
6. Attachment B page 18 states: "Parking Lots at 17th Street and City Hall" are to be swept weekly. Is sweeping the city hall lot limited to sweeping the outdoor lot, or does it include the indoor garage? Can the schedule for these areas be cut back to less frequently than weekly to save money? At least the indoor lot? Does the Farmers' Market drop stuff that needs to be swept? Is the outdoor lot sweeping schedule coordinated with the Farmers' Market?
Response: There is a Type -O that should read “Parking Lots at 17th Street and City Hall”.
The City Hall lot can not be sept with a street sweeper because it has permeable asphalt which will not hold up well to the mechanical brushes. The City’s Landscape Maintenance Contractor sweeps that lot by hand every other week. The indoor City Hall Lot gets swept by a small vender periodically. PW coordinates trash removal with the Farmers Market does not coordinate these sweeping activities with the Farmer’s Market.
7. Do streets need to be temporarily marked "no parking" to accommodate the sweeping schedule? If cars are parked in the way is sweeping still effective? Can the sweeper issue tickets? Tow?
Response: Yes, the City posts no parking signs to support street sweeping operations.
Parked cars and cited but not towed. The sweeper can work around a parked car but it is far less effective since the parked car is blocking access to debris and particulates.
8. I don't see sweeping of paved areas of Shores Park in the schedule. Why do we need to sweep the 17th and City Hall parking lots and not Shores Park behind the DMCB? Same for the public works parking area--I don't see it in the schedule, and it is right next to the water.
Response: The Del Mar Community Building Parking Lot could be added to the street sweeping schedule for an additional cost.
9. The JRMP and reports under it are quite long--can staff advise:
A. Is there a specific requirement in the JRMP that requires street sweeping? Response: Yes, the JRMP has a section related to street sweeping. By inclusion in the JRMP, the City has committed to performing street sweeping as part of our response to the Municipal Separate Storm Sewer System (MS4) NPDES permit issued by the San Diego Regional Water Quality Control Board (RWQCB).
B. Is there a specific requirement in state law or our MS4 permit that requires street sweeping?
6 September 18, 2023 Items 3,7,9-11
Response: No, there is currently no state law or MS4 permit requirement that requires street sweeping for water quality purposes. The San Diego RWQCB removed the explicit requirement for street sweeping in the current MS4 permit, adopted in 2013.
10. My impression is that street sweeping was the option selected to meet requirements back in 2013, but that other strategies, if proven to be effective, could replace street sweeping by amendment to the JRMP, is that correct? Response: Yes, that is correct. The City has the ability to continually adaptively manage the Clean Water Program by identifying strategies that are effective and efficient and amending our JRMP and WQIPs.
11. Is there a solution to address the beach colony area on the relatively few streets that tend to get regular amounts of sand that blow from the beach access points? Residents have reached out to me about this. I know that some residents will physically sweep the streets with push brooms to address the issue. Is there something that our public works team can do to provide a bit of extra and regular attention to this specific and limited area with regards to the sand? Response: In August 2023, the Street Sweeping Schedule was expanded to sweep the side streets between Coast Boulevard and Ocean Front; from 17th Street to 23rd Street; to address inquiries about excessive sand accumulation, which we believe is successfully addressing the issue.
7 September 18, 2023 Items 3,7,9-11
To the City Council and the City Manager:
Thank you for hearing me on September 5. This was my message:
The CVPP zoning code provides for the restoration of preserved open space if construction should cause damage during the development of the area.
8.D. states, “Landscaping shall be limited to an informal planting of native plants…” Landscaping is defined as an act of grading or planting or removal of vegetation.
The regulation is a limitation on what can be planted, not on what can exist.
Inevitably, volunteer plants will appear without human involvement before, during, and after the development phase.
The City incorrectly interprets 8.D. as meaning that any nonnative plant that exists constitutes a code violation. This greatly enlarges the intent of the code.
Nine lots in Del Mar are the world’s only locations where deposition of a seed by a bird or a breeze is a code violation attributed to the property owner.
The proper interpretation of the code needs to be established, preferably through discussion within the City rather than in the courts. Courts might find that the CVPP is unenforceable because the City failed in its obligation to revise it.
I hope that after receiving this information you will arrange for the City Manager or a Council member to talk with me and then recommend a path to go forward.
I had anticipated some questions from the Council, like Mr. Olson -- Didn’t the court rule on the legal status of nonnative vegetation in the Open Space?
Answer: No, it did not. Honorable Gregory Pollack said that the court can’t dig into the interpretation of every questionable local ordinance. Superior Court relies on the City to get it right for the long term benefit of all residents. The Court did not consider or rule on the validity of the ordinance. The City did not get it right.
Mr. Olson -- Didn’t the City simply follow the court’s order? Answer: No, it did not. The court did not order the city to impose anything; instead, it restricted the City’s permissible scope of action to five trees. The Court required the City to decide yes or no -- does the existence of nonnative vegetation constitute a code violation? The City again ruled yes, and that I must remove nonnative vegetation specifically because its nonnativeness violates 8.D. of the CVPP.
1 September 18, 2023 Item IV-Public Oral Communications The Council has passed a Resolution ordering removal of decades-old trees because they are nonnative. This is a formal request for temporary forbearance on that order while you reconsider section 8.D. of the CVPP. Please let me know.
Thank you,
Ken Olson
Torrey Point Road
858-775-5546
[email protected]
2 September 18, 2023 Item IV-Public Oral Communications Lew Dominy
203 23rd Street
Del Mar, California 92014
[email protected]
September 17, 2023
To the Del Mar City Council and City Manager:
I am aware of the controversy about the Carmel Valley Precise Plan’s restrictions on vegetation and I want to help by clarifying the original intent.
About 45 years ago I took on the role of principal author of the Development Plan for the 14 acres just north of Carmel Valley Road. The task was to work with owners and the Planning Department to create a concept and a document that would allow development to proceed. The original existing lot subdivision was a grid of rectangular lots, some without means of access (landlocked) and completely disrespectful of the topography, landforms, and natural vegetation. We proceeded with our design, inspired by the award-winning and beautiful design in Northern California named “Sea-Ranch.” Working within the constraints of the existing terrain – minimal earth moving – we clustered the development sites and created larger open spaces.
View corridors were a major consideration in specifying residence location, maximum heights, and floor areas. We provided for protection of view corridors through limitations on planting as was appropriate for the development state. Planting limitations may not be a good way to protect view corridors decades after the development stage.
We also provided for space areas undisturbed forever, specifically no man-made improvements like fences or gardens so that native landscape would remain and take its course. We knew that the EIR had reported a wide variety of vegetation growing there including a few inevitable volunteer non-native species. We provided for remediation of possible collateral damage to the open space by requiring new remedial planting by hand to be native vegetation only. We left everything else to nature, including not disallowing non-native vegetation.
The Development Plan that we wrote was exactly that and was not necessarily intended to be a zoning document. My task was to get the concept approved by the many landowners and the city. The City Council in 1980 based the CVPP zoning ordinance largely on our Development Plan. The Council stipulated that the CVPP must be reviewed and updated periodically.
I hope that this letter is useful. I am available to discuss this matter if that might be helpful.
Sincerely,
Lew Dominy
/ld
P. S The unique transfer of development rights plan to protect the environment did win a State Planning Award. 1 September 18, 2023 Item IV - Public Oral Communications 1 Melinda Gould
From: Monica Meredith <[email protected]>
Sent: Saturday, September 16, 2023 11:04 AM
To: City Clerk Mail Box
Subject: Fwd: FW: City Council Agenda and Packet, Regular Meeting, September 18, 2023 CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
PLEASE CONSIDER THIS A RED DOT LETTER FROM MONICA AND DEAN MEREDITH REGARDING THE JIMMY DURANTE PROJECT - ITEM 8.
---------- Forwarded message ---------
From: Monica Meredith <[email protected]>
Date: Thu, Sep 14, 2023 at 11:13 AM
Subject: Re: FW: City Council Agenda and Packet, Regular Meeting, September 18, 2023 To: Joe Bride <[email protected]>, Ashley Jones <[email protected]> Cc: Joe Herold <[email protected]>, Dean Meredith <[email protected]>, Leslie Devaney <[email protected]>, <[email protected]>, Terry Gaasterland <[email protected]>, <[email protected]>, Dwight Worden <[email protected]>, <[email protected]>, <[email protected]>
To all pertinent individuals at the City of Del Mar,
Thank you for sending this important information to us. We're pleased the City is finally taking action to protect the City and our property given the fact that the slope cut made years ago and recently is way too steep based on numerous soils engineer's reports and per geotechnical recommendations, including Southern California Soils and Testing.
We believe time is of the essence on this project as another winter is fast approaching. We brought this serious problem to your attention 4 1/2 years ago when the Herold property failure occurred. If you could please expedite this process and keep us posted on the calendar of events, we would greatly appreciate it.
Thank you,
Monica and Dean Meredith
1956 Seaview Avel.
On Thu, Sep 14, 2023 at 9:49 AM Joe Bride <[email protected]> wrote:
Seaview Avenue ResidentsFYI The City is moving forward with the Jimmy Durante Boulevard Bluff Project; adjacent to your property. The next step will occur Monday, September 18, 2023 when Del Mar City Council considers two Task Orders for Surveying, Mapping, and Geotechnical Services. See Item # 8 in the Agenda Below for details.
1 September 18, 2023 Item 08
2 Thanks
Joe Bride, Public Works Director / City Engineer
City of Del Mar | Public Works Department
2240 Jimmy Durante Boulevard, Del Mar, CA 92014
858-755-3294 | [email protected]
--
2 September 18, 2023 Item 08
City of Del Mar
Memorandum
________________________________________________________________________________________________________ TO: Honorable Mayor and City Council Members
FROM: Joe Bride, Public Works Director
DATE: September 15, 2023
SUBJECT: Red Dot Item 11: Agreement for Fiscal Year 2023-2024 Street Sweeping Services and Consideration of Short and Long-Term Program Alternatives This Red Dot is to submit minor clerical corrections to Attachment B- Summary of Street Sweeping Schedules and Exhibit A Sweeping Corporation of America’s (SCA) Proposal to the Agreement (Attachment A) for Item 11 related to street sweeping services.
The corrections to Attachment B- Summary of Street Sweeping Schedules are shown in redline and align with the information provided in the agenda report. Additionally, SCA has submitted an updated proposal Exhibit A to Attachment A to correct the annual residential sweeping frequency.
1 September 18, 2023 Item 11
1-888-SWEEPING sweepingcorp.com
Peter Kiefer
Maintenance and Construction Superintendent
City of Del Mar
2240 Jimmy Durante Blvd Del Mar, CA 92014
Phone: 858.755.3294
Email: [email protected]
Dear Peter,
The following is a proposal to supply high quality street sweeping services to the City of Del Mar. Work will consist of the following:
Del Mar Street Sweeping Schedule-beginning September 1,2023 1 st Monday-beginning at 5:30AM
Business District (2.66 miles)
Primary Roads (17.10 miles)
• Curb and gutters
• Right Collection Lanes
• Bike Lanes
• Westside of Coast Blvd. From 17th street to 23rd street- (1 mile) • One hundred blocks of 18th, 19th, 20th, 21st, and 23rd Streets • North and South side of the streets
Parking Lots (10550 sq. ft.)
• Public Works
• 17th Street
3 rd Monday-beginning at 5:30AM
Business district (2.66 miles)
Primary Roads (13.6 miles)
• Curb and gutters
• Right Collection Lanes
• Bike Lanes
Center Medians (13.4 miles)
Residential Annually (29.18 miles)
All work will be performed using full sized municipal street sweeper, compliant with SCAQMD Rule 1186 & 1186.1 Due to the changes in the schedule, we were able to lower the curb mile rate.
Description Price
Parking Lots (per square feet) $0.0076
EXHIBIT A
2 September 18, 2023 Item 11
1-888-SWEEPING sweepingcorp.com
Bi-Monthly Sweeps (per curb mile) Annually
Residential $96.65
Emergency Sweeping (per hour with 3-hour
minimum) $195.00
The new contract period will be July 3,2023 through August 31,2024.
The total monthly cost will be $5,085.65
We appreciate your business very much and look forward to continuing our excellent working relationship for years to come.
If you have any questions or comments, please feel free to contact me.
Thank you,
Rick Anderson
Director of Business Development
Sweeping Corp. of America
1937 W 169th Street | Gardena, CA 90247
Office: 310.800.225.7316 x 108 | Direct: 310.740.1601
[email protected]
www.sweepingcorp.com
3 September 18, 2023 Item 11
ATTACHMENT B – SUMMARY OF STREET SWEEPING SCHEDULES
Locations Prior Sweeping
Schedule
Current Modified
Sweeping Schedule
Recommended Sweeping
Schedule
Major Arterials:
- Camino del Mar
- Via de la Valle
- Carmel Valley Rd
- Jimmy Durante Blvd
Twice a month Twice a month:
1 st and 3rd Mondays
Twice a month:
1 st and 3rd Mondays
Business District:
along Camino del Mar from
9 th Street to 15th Street
Weekly
Twice a month:
1 st and 3rd Mondays
Twice a month:
1 st and 3rd Mondays
Parking Lots at 17th Street and City Hall Weekly WeeklyMonthly: 1st Mondays
WeeklyMonthly: 1st
Mondays
Center Medians of Major Arterials Weekly WeeklyMonthly: 3rd Mondays
WeeklyMonthly: 3rd
Mondays
West side of Coast Blvd
Between railroad crossing and 23rd
Street where no parking is posted;
Expanded August 2023 to include
side streets from 17th to 23rd Street,
between Ocean Front and Coast Blvd.
Twice a month Twice a month:
1 st and 3rd Mondays
Twice a month:
1 st and 3rd Mondays
Center Median along Coast Blvd
adjacent to Powerhouse Park;
Weekly Twice a month:
1 st and 3rd Mondays
Twice a month:
1 st and 3rd Mondays
All other residential streets 2 x annually (approx.
every six months)
On-hold 1x annually & As-needed
As-needed/emergency sweeps As-needed As-needed As-needed 4 September 18, 2023 Item 11
1 Melinda Gould
From: Nancy Stoke <[email protected]>
Sent: Sunday, September 17, 2023 10:38 AM
To: City Clerk Mail Box
Cc: 'Nancy Stoke'
Subject: Council Agenda Item 11 on 9/18
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Honorable Mayor and Council Members,
I am concerned that the proposed street sweeping schedule removes the twice-monthly sweeping of the East side of Coast Blvd and reduces service to only twice per year. As one who has lived full time on Coast Blvd since 1978 I know well that there is as much beach use by visitors parking on the East side of Coast Blvd (and thus sand and litter) as on the West side of Coast Blvd. To clean only one side of the street and not both makes no sense.
We appreciate the tree trimming that was done this past week on Coast Blvd., as the crew swept clean both sides of the street which had not been properly swept by a street sweeper in I’m guessing 4 months. I know there have been complaints regarding the lack of street sweeping this summer and thankfully the tree crew stepped in to fill the void.
I pose the following question… if the East side of Coast Blvd will only be swept twice/year, what is the city’s potential liability expense to cyclists, skateboarders, hoverboarders, and others using wheeled devices (other than cars) for pleasure and as transportation from their jobs in the restaurants (most often in the dark of night) who suffer serious accidents due to excess sand and litter in the Coast Blvd East side bike lane? Surely sweeping would be a less expensive and safer choice. Also, as we learned during the summer rains, keeping both sides of Coast Blvd swept regularly is far less expensive (both financially and ecologically) than the cost of repairing the pump at 20th St and the sand/trash/landscape debris that flowed through the pump directly on to the beach because the street hadn’t been swept in many months.
Please re-think your exclusion of the East side of Coast Blvd – it should be on the twice/month schedule.
I heartily applaud the proposed sweeping twice per month of the 100 blocks from 18th St to 23rd St from the beach out to Coast Blvd. As you know, City staff/vehicles actively access the sandy beach at 18th and 23rd and track a significant amount of sand off the beach when they leave those locations. At 23rd St especially please be sure the sweeping captures all of the sand the vehicles take from the beach on to Ocean Front as they turn either north or south. An extra 25 ft of Ocean Front on either side of 23rd St will be important to include in the proposal please. With this action our wonderful neighbor who has been sweeping the sand at 23rd St and Ocean Front for far too many years, can take a well-deserved break. Many thanks for addressing the need for regular sweeping in this location!
Respectfully Submitted,
1 September 18, 2023 Item 11
2 Nancy Stoke Community Volunteer
Chair, Care ‘n Share Toy Drive 858 509-9160
www.carensharetoydrive.com [email protected]
Reminder - Bicyclists must obey STOP signs and red signal lights, and follow basic right-of-way rules. (As per the www.DMV.ca.gov website.)
2 September 18, 2023 Item 11
1 Melinda Gould
From: City Clerk Mail Box
Subject: FW: Red dot item #11
From: chana mannen <[email protected]>
Sent: Sunday, September 17, 2023 3:40 PM
To: City Clerk Mail Box <[email protected]>
Subject: Red dot item #11
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
1 September 18, 2023 Item 11
2 2 September 18, 2023 Item 11
3 3 September 18, 2023 Item 11
4 Honorable Mayor and Council Members,
Please add street sweeping on the EAST side of Coast Blvd. to the same twice-monthy schedule as the west side. Just as much sand accumulates on the EAST side and there are frequent and long lasting puddles in the curb on the EAST side. The water is very dirty and in some places several inches deep.
Please see attached photos of the EAST side of Coast Blvd. at the intersection with 18th Street and 19th Street taked today, September 17, 2023.
The side streets on the EAST side of Coast Blvd. also need to swept on a regular basis. Sand, water and trash accumulate there as well.
Coast Blvd. is our city's entrance to the beach. It needs to be clean not only from a health point of view but as a welcome to our citizens and visitors who come to enjoy our beach.
Thank you for your help in making sure that street sweeping on Coast Blvd. takes place at the same frequency on both sides.
Sincerely,
Chana Mannen
1841 Coast Blvd.
4 September 18, 2023 Item 11
1 Melinda Gould
From: Claire Mcgreal <[email protected]>
Sent: Monday, September 18, 2023 9:15 AM
To: City Clerk Mail Box
Cc: Tracy Martinez; Terry TG. Gaasterland; Dan Quirk; David Druker; Dwight Worden; Joe Bride; Peter Kiefer; Ashley Jones; Tom McGreal
Subject: Red Dot letter on Item 11, 9/18/2023 CC agenda: Street Sweeping CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Members of the City Council,
We see the the City Council in considering a contract to resume limited sweeping. Stratfrod Ct. does not appear to be on Ex A to resume limited sweeping. We request that Stratford Ct. be considered for resumption of monthly street sweeping. For many years, Stratford Ct. was swept weekly. Then a few years ago, Stratford was reduced to twicemonthly sweeping. Now that sweeping has stopped altogether, the street is full of debris from trees, and stuff pedestrians and bikers inadvertently leave behind.
Stratford Ct. serves not only as a busy neighborhood street in a densely populated area, but also serves as a visitor parking and walking street, connecting hotels at the south end with downtown. Surfers begin parking early in the morning for their dawn patrol sessions, and those same parking spaces are quickly taken by retail and restaurant employees and customers, a few hours later. In the meantime, there is a steady stream of local and visiting walkers, runners and bikers using the Stratford pedestrian thoroughfare. We are NOT complaining about any of these folks, but rather welcome them all to our bustling village. We hope to provide them all with a clean, safe street to enjoy.
Also, Stratford and its adjacent numbered streets and alleys have experienced lots of home building and rebuilding in the last couple of years. Very often the delivery trucks park on Stratford, and fork lift trucks transport the building materials to the construction sites. We welcome all of that new construction, but often the trucks and forklifts leave behind some debris.
Since Stratford is such a busy parking, pedestrian, biker, runner, visitor thoroughfare, we ask that you resume sweeping it at least once every month to remove debris, broken glass, trash, take-away food wrappings, empty cans, etc., all of which pose risks to visitors and residents, and represent potential liability to the City. Let's keep Del Mar a safe and clean environment for visitors and locals.
Many thanks for your attention to this matter.
Best Regards, Claire and Tom McGreal, Stratford Ct.
1 September 18, 2023 Item 11
1 Melinda Gould
From: Christy HAHN <[email protected]>
Sent: Monday, September 18, 2023 11:03 AM
To: City Clerk Mail Box
Subject: Re dot item 11, Sept 18, 2023
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
I have read the proposed street sweeping agenda item 11 and have many concerns. Today, being the " scheduled" sweep day for coast, I noticed parking tickets being given out. No sweeper came. In fact, I have not seen a sweeper in four months on Coast Blvd where I reside. ( east side). We had a big big blow many months ago and a very very large amount of sand was deposited. It was never swept. Then, of course, through the summer we have trash from beach goers- tons! We all pick up the gutter and sidewalk trash, but sand and natural detritus is too much. Then with rain , it all clogs or sticks on top of the drains and in out flow. Many of us sweep off the drains so the water can get through to be pumped out and flooding doesn't occur.
Specifically I cannot figure out the almost complete omission of the east side of Coast, when it was previously swept two times a month. ?? What's that about?
Have you talked with the sweepers of the fairgrounds sweeper department. I believe they are in house .Maybe there are other options before you contract with this new company. Let's try to keep our city somewhat tidy, please! Sincerely,
Christy Hahn , Coast Blvd..
Sent from my iPad
1 September 18, 2023 Item 11
1 Melinda Gould
From: [email protected]
Sent: Monday, September 18, 2023 11:54 AM
To: City Clerk Mail Box
Cc: 'Diane Cimarusti'
Subject: RED DOT LETTER - STREETSWEEPING COAST BLVD
Follow Up Flag: Follow up
Flag Status: Completed
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear City Council,
Complaints that street sweeping costs have gone way up are laughable in relaon to the increase in property taxes Del Mar has had with the sky high cost of housing here. As a 42 year resident, I demand you keep our basic services in tact and clean both sides of Coast Blvd. on a regular basis. Thousands of visitors’ park on each side of Coast Blvd to get to the beach each year. Some leave trash. Nature adds sand with storms.
I have read the proposed street sweeping agenda item 11 and have many concerns. Today, being the " scheduled" sweep day for coast, I noced parking ckets being given out. No sweeper came. In fact, I have not seen a sweeper in four months on Coast Blvd where I reside. ( east side). We had a big big blow many months ago and a very very large amount of sand was deposited. It was never swept. Then, of course, through the summer we have trash from beach goers- tons! We all pick up the guer and sidewalk trash, but sand and natural detritus is too much. Then with rain , it all clogs or scks on top of the drains and in out flow. Many of us sweep off the drains so the water can get through to be pumped out and flooding doesn't occur.
Specifically I cannot figure out the almost complete omission of the east side of Coast, when it was previously swept two mes a month. ?? What's that about?
Have you talked with the sweepers of the fairgrounds sweeper department. I believe they are in house .Maybe there are other opons before you contract with this new company. Let's try to keep our city somewhat dy, please! Bryan Holker
BD Holdings, Inc.
Shopping Center Investment Brokers
858.361.5455
[email protected]
DRE# 01053235
1 September 18, 2023 Item 11
City of Del Mar
Memorandum
________________________________________________________________________________________________________ TO: Honorable Mayor and City Council Members
FROM: Joe Bride, Public Works Director
DATE: September 15, 2023
SUBJECT: Red Dot Item 11: Agreement for Fiscal Year 2023-2024 Street Sweeping Services and Consideration of Short and Long-Term Program Alternatives Based on public feedback, this Red Dot includes an updated staff recommendation for the City Council to consider amending the Agreement to the Scope of Services with Sweeping Corporation of American as shown in the revised recommended action below to add street sweeping services along Stratford Court (from 4th Street to 15th Street) and the east side of Coast Boulevard (from 15th Street to 23rd Street) at a frequency of twice per month.
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Approve an Agreement with Sweeping Corporation of America (SCA) to perform street sweeping services for Fiscal Year (FY) 2023-2024 (Attachment A) in an amount not-to-exceed $56,000; 2) Authorize the City Manager to negotiate the Agreement terms within the Council approved Scope of Services; and 3) Authorize City staff to participate in a regional RFP with other San Diego municipalities to solicit proposals for street sweeping services.
1 September 18, 2023 Item 11
1 Melinda Gould
From: City Clerk Mail Box
Subject: FW: Street Sweeping on Council Agenda 9/18
From: Ann Hutchinson <[email protected]>
Sent: Tuesday, September 19, 2023 1:46 PM
To: City Clerk Mail Box <[email protected]>
Subject: Fwd: Street Sweeping on Council Agenda 9/18
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Sent from my iPhone
Begin forwarded message:
Honorable Mayor and Council Members,
I am concerned that the proposed street sweeping schedule removes the twice-monthly sweeping of the East side of Coast Blvd and reduces service to only twice per year. I know well that there is as much beach use by visitors parking on the East side of Coast Blvd (and thus sand and litter) as on the West side of Coast Blvd. To clean only one side of the street and not both makes no sense.
We appreciate the tree trimming that was done this past week on Coast Blvd., as the crew swept clean both sides of the street which had not been properly swept by a street sweeper in I’m guessing 4 months. I know there have been complaints regarding the lack of street sweeping this summer and thankfully the tree crew stepped in to fill the void.
I pose the following question… if the East side of Coast Blvd will only be swept twice/year, what is the city’s potential liability expense to cyclists, skateboarders, hoverboarders, and others using wheeled devices (other than cars) for pleasure and as transportation from their jobs in the restaurants (most often in the dark of night) who suffer serious accidents due to excess sand and litter in the Coast Blvd East side bike lane? Surely sweeping would be a less expensive and safer choice. Also, as we learned during the summer rains, keeping both sides of Coast Blvd swept regularly is far less expensive (both financially and ecologically) than the cost of repairing the pump at 20th St and the sand/trash/landscape 1 September 18, 2023 Item 11
2 debris that flowed through the pump directly on to the beach because the street hadn’t been swept in many months.
Please re-think your exclusion of the East side of Coast Blvd – it should be on the twice/month schedule.
I heartily applaud the proposed sweeping twice per month of the 100 blocks from 18th St to 23rd St from the beach out to Coast Blvd. City staff/vehicles actively access the sandy beach at 18th and 23rd and track a significant amount of sand off the beach when they leave those locations. At 23rd St especially please be sure the sweeping captures all of the sand the vehicles take from the beach on to Ocean Front as they turn either north or south. An extra 25 ft of Ocean Front on either side of 23rd St will be important to include in the proposal please. With this action our wonderful neighbor who has been sweeping the sand at 23rd St and Ocean Front for far too long, can take a well-deserved break. Many thanks for addressing the need for regular sweeping in this location! Respectfully Submitted,
Ann Hutchinson
2 September 18, 2023 Item 11
1 Melinda Gould
From: Tate Scott <[email protected]>
Sent: Monday, September 18, 2023 9:15 AM
To: City Clerk Mail Box
Cc: Ashley Jones
Subject: Item #18 - Mayor and Deputy Mayor Roles Policy CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Dear Council Members,
I write in support of Item #18.
Clear Roles and Responsibilities create reasonable expectations.
Additionally, it seems to me that it is impossible to parse when a council member speaks as strictly a council member and when they speak as Mayor or Deputy Mayor. Certainly that is true in minds of residents and the press as I’ve seen. Accordingly, as you discuss item #18, I encourage you to also consider a required review by the City Attorney of any public communications from the Mayor or Deputy Mayor prior to publication. At a minimum all caps conspicuous contract type language should be used to identify the author’s position NOT AS MAYOR OR DEPUTY MAYOR. Identification as a council member only is insufficient especially when advancing a position that is not the City’s and especially if the communication is knowingly inaccurate or demonstrably misleading. Such publications only undermine public trust of these critical roles.
These roles are critical to our City’s continued success. Residents depend upon you and the information you provide, especially when in a leadership position.
I applaud your work and fully support this Item.
Tate Scott
1200 Oribia Road
Del Mar, CA
1 September 18, 2023 Item 12
1 Melinda Gould
From: City Clerk Mail Box
Subject: FW: Del Mar's Lagoon Trail Project Delayed Due To High Costs, Lack of Transparency From: [email protected] <[email protected]>
Sent: Monday, September 18, 2023 3:11 PM
To: City Clerk Mail Box <[email protected]>
Subject: FW: Del Mar's Lagoon Trail Project Delayed Due To High Costs, Lack of Transparency CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
The following response to Council Member Quirk’s email this am (also follows) is submitted as a red dot relative to Item #12.
Dan, I fully support fiscal responsibility and your work to highlight that need in our City Government.
However, I encourage you to avoid comments you are aware are incorrect and/or misleading. I distinctly remember Staff explaining to you, the council, and the public in significant detail all about the expired $179k Peter’s Pavers option, and why the $179k option was not an option the City could accept. Then quite oddly, almost as if you weren’t present at the meeting or read the presentation and Agenda, you claim you voted against the Item because you wanted the exact information that was provided at the meeting. You also knew the Item, the one you voted against, was to further refine the City’s estimated costs.
The “slurry coat” comment was indeed inaccurate and misleading. However, the Peter’s Quote was included in the Agenda package containing the full details of a concrete swale and there was no confusion at the meeting. You heard from the resident, a civil engineer, that worked with Peter’s Pavers to obtain their now expired quote, and why it was for a different purpose than for dedication of the road to the city.
At that meeting Staff provided to you, the council, and the public the City’s requirements which understandably are different than for a group of residents as that resident explained.
You are aware of the procurement process required by the state, and reasonable requirements for drawings, engineering input, warranty, etc all of which were discussed at the meeting.
It is disingenuous to say you voted against the Item because you needed more information when clearly you had been provided that information.
Your highlighted comment below about Grand Jury Investigation was beyond hyperbole. Suggesting a similar approach (Grand Jury Investigation) is destructive as you clearly seek only to sow distrust. I get being voted down. It happens, but jeeze Dan, the process provided you with the very information you are claiming you didn’t know – you just disagree with it and the outcome – but you got the information - as did the public.
Dan, thank you for your continued focus on fiscal responsibility. I respectfully submit in your email blast that you materially misrepresented the highly collaborative process for San Dieguito Drive and it should be favorably highlighted not used for your agenda.
Tate
1 September 18, 2023 Item 12