Del Mar City Council
March 11, 2024

Table of Contents
3-11-2024 Special Meeting Agenda - Goals & Priorities Workshop Agenda Report 2024 Goal Setting Workshop Report Combine 24 Del Mar City Council
Special Meeting Agenda
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.

NOTICE AND CALL OF

SPECIAL MEETING OF THE DEL MAR

CITY COUNCIL GOALS & PRIORITIES SETTING

WORKSHOP
March 11, 2024, 5:00 p.m.

City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California
*********************************************
NOTICE IS HEREBY GIVEN that the Mayor of the City of Del Mar has called a Special Meeting at the time and place listed above to consider the following: Please refer to the attached agenda.

CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk of the City of Del Mar, hereby certify that a copy of this notice was posted at City Hall and distributed to the City Council on March 5, 2024, at approximately 11:00 a.m.

Sarah Krietor, Administrative Services
Manager/City Clerk
Special Needs: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar, or by calling (858) 755-9313. Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Dave Druker
Mayor
Terry Gaasterland
Deputy Mayor
Tracy Martinez
Council Member
Dan Quirk
Council Member
Dwight Worden
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative
Services
Manager/City Clerk
Del Mar City Council Goals and Priorities Workshop March 11, 2024 Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. PUBLIC COMMUNICATIONS
Public comment is restricted to only items listed on the Special Meeting Agenda.

Members of the public can participate in City Council meetings in-person or by submitting written comments. Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on agenda items. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 12 p.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.

In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.

Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.

III. CITY COUNCIL BUSINESS

1. 2024 City Council Goals and Priorities Setting Workshop Recommended Action: Staff recommends that the City Council: 1) Receive an update on the Work Plan items to be completed during Fiscal Year (FY) 2023-24 (Attachment A); 2) Review the FY 2024-25 Work Plan including new items proposed by staff (Attachment B); 3) Review the list of Council proposed Work Plan items (Attachment C); and provide direction to staff as needed.

Clerk’s File No. 401-1
IV. ADJOURNMENT
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable Mayor and City Council Members
FROM: Ashley Jones, City Manager
Clem Brown, Assistant City Manager
Sarah Krietor, Administrative Services Manager
DATE: March 11, 2024
SUBJECT: 2024 City Council Goals & Priorities Setting Workshop REQUESTED ACTION/RECOMMENDATION:

Staff recommends that the City Council: 1) Receive an update on the Work Plan items to be completed during Fiscal Year (FY) 2023-24 (Attachment A); 2) Review the FY 2024-25 Work Plan including new items proposed by staff (Attachment B); 3) Review the list of Council proposed Work Plan items (Attachment C); and provide direction to staff as needed.

BACKGROUND:

At the beginning of each calendar year, the City Council holds a public workshop to review and establish Council goals and priorities, which is the basis for the City’s annual work plan and aids City staff in identifying the necessary budgetary and staffing resources to accomplish the Council established goals. On February 13, 2023, City Council held a Goals & Priorities Setting Workshop and approved a two-year City Work Plan for FY 2023-24 and 2024-25 (Work Plan). The Work Plan informed the FY 2023-24 and 2024-25 Operating and Capital Budget approved by City Council on June 19, 2023.

On January 22, 2024, the City Council provided direction to staff on the format for the 2024 Goals & Priorities Setting Workshop (Workshop). Consistent with past practice, the Workshop will provide the City Council with an opportunity to receive an update on the FY 2023-34 work plans items that have been or will be completed during the current fiscal year; reaffirm/finetune the previously approved FY 2024-25 Work Plan, including reviewing any new items proposed by staff and the City Council; and provide the Council with the opportunity to discuss any policy level concerns. Feedback from the Workshop will be used for the FY 2024-25 Budget Update planned for presentation to the City Council on June 17, 2024.

City Financial Position
On March 18, 2024, the City Council will receive the final financial report and audit results for FY 2022-23 and a comprehensive Mid-Year Financial Report for FY 2023-24. 1 March 11, 2024 Item 01
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March 11, 2024

The FY 2022-23 Final Financial report will show General Fund revenues coming in $1.4 million (6.8%) higher than final budget projections. Property tax, sales tax, and transient occupancy tax (TOT), which account for 64.2% of total General Fund revenues, came in approximately $518,000 higher than final budget projections. Planning and Building charges for services came in $500,000 higher than projected, and parking violation revenue reported $468,000 higher than projected. A portion of the parking violation revenue increase was due to revenue generated in the prior year not being recognized until FY 2022-23, as a result of reporting requirements.

The FY 2022-23 Final Financial Report will also show that General Fund expenditures came in approximately $223,000 (1.5%) lower than final budget projections, which were largely related to staffing vacancies during the fiscal year.

In summary, the higher than projected revenues and lower than projected expenditures ended the year with a 39% General Fund Contingency (GFC), which is approximately 10% higher than the 29% GFC projected in the FY 2022-23 Mid-Year Financial Report that was presented to the City Council on March 6, 2023. Recommendations on how these excess funds should be used will be presented as part of the FY 2023-24 Mid-Year Financial Report.

In the table below, the “Mid-Year” column represents the projected GFC and reserves at June 30, 2023, reported in the FY 2022-23 Mid-Year Financial Report. That amount is compared to the “Final” column which identifies the final GFC and reserves on June 30, 2023.

Reserves at June 30, 2023
General Fund Reserve Mid-Year Final Difference
Contingency % 29.55% 39.68% +10.13%
Contingency $ $4,800,603 $6,413,339 $1,612,736
Self-Insurance $371,553 $437,631 $66,078
Pension $3,400,000 $3,400,000 -
Leave Liability $100,000 $100,000 -
Equipment Replacement $985,400 $985,400 -
Housing Reserve Fund $1,100,000 $1,100,000 -
Capital Reserve Fund $200,000 $200,000 -
Totals $10,957,556 $12,636,370 $1,678,814
City Operations
Most of the City’s non-management/professional staff spend 100% of their time on City operations. And, generally, the City’s management/professional level staff spend about 80% of their time (or more depending on the position) administering the daily operations of the City, leaving about 20% of their time available to work on discretionary programs, special projects, and CIP projects. The exceptions are the City’s Principal Engineer, Public Works Project Manager II, Special Projects and Programs Manager, and Principal and Senior LongRange Planners, whose positions are primarily dedicated to managing CIP and special projects. To provide context on how the City spends the majority of its staff resources on dayto-day operations, Attachment D includes a summary of the duties and responsibilities for 2 March 11, 2024 Item 01
City Council Agenda Report
2024 City Council Goals & Priorities Workshop
March 11, 2024

each department. All City departments have heavy operational responsibilities and provide critical services to the community. It is important to note that some operational items, such as administering elections or negotiating labor contracts and leases for use of public property, require significant staff time but are not included on the Goals & Priorities Work Plan because they are cyclical and non-discretionary.

Staffing Capacity Nexus to City Council Work Plan and Goals The City benefits greatly from a small team of dedicated and well-qualified employees who work diligently to provide the community with a high level of service through daily operations, while completing complex special and CIP projects to move Del Mar forward and achieve City Council goals. City staff are currently working at maximum capacity to meet the City’s operational needs and complete the City’s robust Work Plan and Council-identified priority projects on schedule. As such, there is limited opportunity to expand the City’s Work Plan beyond what is included on the list of identified work items provided as Attachments A and B, unless additional staffing resources are provided or existing work items are deferred.

DISCUSSION/ANALYSIS:

To facilitate the workshop and help guide the City Council’s establishment of its goals and priorities for FY 2024-25, staff prepared the following resources:

1. Status update for the items on the current FY 2023-24 Work Plan that have or will be completed by the end of the fiscal year (Attachment A);

2. Identified work items for FY 2024-25, included new proposed items from staff (Attachment B);

3. City Council proposed Work Plan items (Attachment C); and

4. Overview/Summary of City’s operations by department (Attachment D).

List and Status Update for Current FY 2023-24 Work Plan Items Given the City is nearing the end of the current fiscal year, staff prepared a summary table (Attachment A) showing the FY 2023-24 Work Plan items that have or will be completed prior to June 30, 2024. Multi-year projects will be carried over to the proposed Work Plan for FY 2024-25. In total, staff completed, or are on track to complete, 28 significant work items by the end of the current fiscal year. This is quite an achievement for the City Council and staff.

In addition to completed work plan items, staff made significant progress on a large number of multi-year, priority work plan items during FY 2023-24, notably the City’s Utility Undergrounding Program, Camino Del Mar Bridge design and environmental work, development of Short-Term Rentals regulations, negotiations related to Fairgrounds Housing and Council adoption of implementing ordinances related to many Housing Element Programs that are currently pending California Coastal Commission approval including Senate Bill 9 (SB9) Implementation Ordinance/Local Coastal Program Amendment (LCPA), Accessory Dwelling Unit Ordinance/LCPA, and Tiny House Regulations.

Identified Work Plan Items FY 2024-25
Identified Work Plan items for FY 2024-25 each are included as Attachment B, and are organized by the City’s established tiered priority system as follows: Tier 1 (essential 3 March 11, 2024 Item 01
City Council Agenda Report
2024 City Council Goals & Priorities Workshop
March 11, 2024

services); Tier 2 (important items that support City operations/values); and Tier 3 (nonessential work items that could be differed or eliminated).

There are several work plan items that the City Council has prioritized in recent years that will continue to be a significant focus for the City in the coming years including implementation of the City’s Housing Element, engagement with the San Diego Association of Government (SANDAG) on the relocation of the tracks off the Del Mar Bluffs and other SANDAG projects affecting Del Mar, undergrounding of power lines throughout the City, and development of new regulations for Short Term Rentals to name a few. These projects alone will require significant time and attention from staff and the City’s elected leaders.

While staff works diligently to identify all work plan items for City Council consideration during the budget development process, new important projects arise throughout the year for various reasons such as City Council direction, legislative changes, or unforeseen challenges and/or emergencies. Accordingly, the FY 2024-25 City Work Plan includes proposed new Work Plan items, which are denoted as “new” in the title.

Council-Identified Interests and Potential Work Plan Items Periodically, Councilmembers identify items for the City Council to consider adding to existing or future work plans. A status update for the 2023 Council-Identified Work Plan items and newly requested items for consideration in 2024 are included as Attachment C.

Next Steps
Staff will use the feedback and direction provided by the City Council during the workshop to solidify the City Council’s goals and priorities and update the FY 2024-25 Work Plan, which will be used to develop the proposed FY 2024-25 Budget Update planned for presentation to the Council on June 17, 2024. This information will also be used to evaluate the proposed FY 2024-25 City advisory annual committee work plans in preparation for the City Council’s consideration of the committee work plans that is planned for March 4, 2024.

ATTACHMENTS:

Attachment A – FY 2023-24 Work Plan Items to be completed by June 30, 2024 Attachment B – Proposed Work Plan for Fiscal Year 2024-25 Attachment C – City Council Initiated Work Plan Items
Attachment D – Summary of City of Del Mar Department Operations 4 March 11, 2024 Item 01
Work Plan Items Completed or To Be Completed in FY 2023-2024 Reference
No. Item Name Description Status Tier Department
1 Workplace Violence Prevention
Plan/Program
Develop and implement a Work Place Prevention
Policy and Program as required by State law.

In progress; anticipated to be
completed by June 30, 2024 Tier 1 Administrative Services 2 Mediation/Discussions with Winston
School
City of Del Mar and The Winston School mutually
agreed to postpone the upcoming trial to give both
parties time to meet in good faith and determine if a
mutually agreed upon a path forward can be
reached. The Winston School will remain on site until
at least July 1, 2024, while representatives from both
sides work towards a long-term solution.

Completed September 2023. After
many months of negotiations, the
Parties reached agreement on
modified lease terms executing a First
Amendment to the Lease, and a
settlement agreement which facilitated
dismissal of the lawsuit filed by
Winston and will allow for major
redevelopment of the Winston school
buildings and continued operation of
The Winston School for the
foreseeable future.

Tier 1 City Manager
3 Extend & Modify ADU Pilot Program
to Expand Incentives (6th Cycle
Housing Element Program 2A) and
Promote Creation of Deed Restricted
Low Income ADUs (Program 2C)
Utilize data collected from Phase II housing studies
(completed January 2023) to identify incentives to
incorporate by Ordinance to promote greater
participation to meet RHNA target of 15 low income
ADUs.

Completed December 2023.

Completed extension of program in
May 2022 and studies in January
2023. City Council adopted Ordinance
in December 2023.

Tier 1 Planning
4 Incentives for Affordable Housing
(6th Cycle Housing Element
Programs 1I and 5A)
Utilize data collected from Phase II housing studies
(completed January 2023) to facilitate affordable
housing to meet RHNA. Include incentives consistent
with Housing Element Program 5A (Adaptive Reuse)
to preserve existing units in nonconforming
apartment and condo complexes and create
incentives to encourage those properties to
incorporate lower income units.

Completed December 2023.

Completed studies in January 2023.

City Council adopted Ordinance in
December 2023.

Tier 1 Planning
5 Define Manufactured
Housing/Mobile Homes per State
Law (6th Cycle Housing Element
Program 1F)
Prepare and process Ordinance/LCPA to implement
required Housing Element program by December
2023.

Completed September 2023. City
Council adopted Ordinance in
September 2023.

Tier 1 Planning
6 ADU Amnesty Program (6th Cycle
Housing Element Program 2B)
Prepare and process a resolution or ordinance by
December 2023 to establish an ADU Amnesty
Program to allow owners with unpermitted ADUs to
legalize their ADUs so the City can count them
towards its housing inventory. This program is
intended to supplement RHNA production strategy to
create 15 low income ADUs.

Completed December 2023. City
Council adopted Resolution and
Council Policy December 2023.

Tier 1 Planning
5 March 11, 2024 Item 01
Work Plan Items Completed or To Be Completed in FY 2023-2024 Reference
No. Item Name Description Status Tier Department
7 Paid Parking Coastal Development
Permit
Obtain CCC approval of Coastal Development Permit
(CDP) to cover all existing paid parking facilities
located citywide.

Completed February 2024. CCC
approved the CDP with conditions
(February 2023). Planning and
Community Services completed
implementing conditions, including lowincome parking pass program, new signs, and removal of select meters on
Via de la Valle. Increased fee rates
have been implemented. Monitoring
reports must be completed and
submitted to CCC for duration of
permit.

Tier 2 Planning
8 Finalize Parking Local Coastal
Program Amendment (LCPA) for
Business Support
Revised Parking Ordinance (DMMC Chapter 20.80)
to facilitate economic recovery for local businesses
through modified parking ratios for restaurants
including outdoor dining and accessory
food/beverage carts and accommodation of changes
in tenants in commercial spaces with non-conforming
parking. Processed the required Zoning Code
Amendment and Local Coastal Program Amendment.

Completed October 2023. Final
Coastal Commission approval October
2023. City Council adopted in
December 2021, and amended in
September 2023. Planning and
Community Services will continue to
implement CCC Conditions of
Approval, including parking
surveys/parking management plan to
inform future LCPA.

Tier 2 Planning
9 20th Street Lifeguard Tower
Driveway
Design, permit, and construct driveway widening
(including drought tolerant landscaping areas) at the
20th Street Lifeguard Tower Driveway to utilize an
area vacated by an encroachment from the adjacent
northern property.

Design and permitting completed.

Public bidding to proceed February -
March 2024 and construction targeted
to begin in April 2024 (if approved);
anticipated to be completed by June
30, 2024.

Tier 2 Public Works
10 Water and Wastewater Rate Studies
and Rate Changes
Current water rates end June 30, 2024. Water rate
study and Proposition 218 rate setting process are
required in order to establish water and wastewater
rates for next 5 years.
18-month process. Prop 218 process
on schedule to implement new rate
structures on July 1, 2024.

Tier 1 Public Works
11 CDBG ADA Improvements Project
Community Development Block Grant Funding for
ADA compliant pedestrian improvements in Beach
Colony.

Construction completed in January
2024 Tier 1 Public Works
12 Annual Water System Priority
Improvements Water System Repairs and Improvements. Construction scheduled for completion in May 2024. Tier 1 Public Works 13 Annual Wastewater System Priority
Improvements Wastewater System Repairs and Improvements. Construction scheduled for completion in May 2024. Tier 1 Public Works 6 March 11, 2024 Item 01
Work Plan Items Completed or To Be Completed in FY 2023-2024 Reference
No. Item Name Description Status Tier Department
14 Water Valve Replacement Project Replace broken control valves as identified in maintenance program. Will occur in April 2024 Tier 1 Public Works 15 Storm Drain Capture Devices Required by California Regional Water Quality Control Board.

Project scheduled for completion in
June/July 2024. Tier 1 Public Works
16 Annual Bike Route Repairs Repair bike lanes on major arterials; CDM, JDB, Via de la Valle, Carmel Valley Road.

FY2023-2024 Construction scheduled
for completion in May 2024. Tier 1 Public Works
17 Annual Pavement Management
Program (baseline)
Annual Roadway Repairs to Major Arterials and
Residential Streets.

FY2023-2024 Construction scheduled
for completion in May 2024. Tier 1 Public Works
18 Traffic Signal Backup Power
Systems
Design/Install backup power systems at 3 remaining
signalized intersections; considered a public safety
item.

Completed in January 2024 Tier 1 Public Works
19 Major Facility Repairs
Essential building (City Hall, Library, Public Works,
Community Services, etc..) repairs including exterior,
doors/windows, electrical, plumbing, HVAC, fire and
security systems.

Work will occur throughout each fiscal
year
Tier 1 Public Works
20 Los Penasquitos Storm Drain Repair Replace Corrugated Metal Pipe underneath Carmel Valley Road and outfall into Penasquitos Lagoon.

Habitat Restoration Phase Completed
in August 2023 Tier 1 Public Works
21 Annual Small Area Pavement Repair
Contract Citywide small area asphalt completions and repairs. Construction Scheduled for April 2024 Tier 1 Public Works 22 25th Street Lifeguard Facility
Improvements
Facility Improvements including overhaul of
flushometers, water closets, faucets, water heaters,
interior and exterior lighting, exterior doors, exterior paint.

Exterior restroom doors replaced in
January 2024. Tier 1 Public Works
7 March 11, 2024 Item 01
Work Plan Items Completed or To Be Completed in FY 2023-2024 Reference
No. Item Name Description Status Tier Department
23 Major Facility Repairs
Repairs completed in FY2023-24 include: artificial turf renovation, HVAC, and fire sprinkler repairs at City
Hall; elevator and lift repairs at City Hall and the
Powerhouse; new baseball field fencing at Shores
park; and door replacement at the 25th Street
Lifeguard Tower
Ongoing each FY Tier 1 Public Works
24 Los Penasquitos Storm Drain Repair Replace Corrugated Metal Pipe underneath Carmel Valley Road and outfall into Penasquitos Lagoon.

Habitat Restoration Phase Completed
in August 2023. Tier 1 Public Works
25 Annual Small Area Pavement Repair
Contract Citywide small area asphalt completions and repairs. Construction Scheduled for April 2024. Tier 1 Public Works 26 Citywide Streets Condition
Assessment
Conduct a citywide streets condition assessment and
GIS infrastructure integration to facilitate
development of a strategic street maintenance/repair
program with identified funding needs.

Condition Assessment and Priority
Rankings complete; scheduled for City
Council Presentation on March 4,
2024.

Tier 1 Public Works
27 Category 1 Storm Drain Repairs Replace storm drain facilities that have surpassed their useful life.

Under construction; completion
anticipated by April 2024. Tier 2 ` Public Works
28 Removal of Poles on CDM in front of
L'Auberge
Poles from a partially demolished bus stop remained
on Camino del Mar in front of the L 'Auberge. The
project removed the top of the poles and converted
the remaining portion into stone top tables integrated
into existing bus stop.

Completed in FY 2023-24. Tier 3 Public Works
8 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan ATTACHMENT B
Reference
No. Item Name Description Status Department(s)
1 Implement Mandatory SB 1383
Organics Recycling
Requirements
SB 1383 went into effect on January 1, 2022,
and requires the City to implement several new
programs related to organics recycling, edible
food recovery, and organic material
procurement. Beginning January 1, 2024, local
governments are now required to enforce
commercial generators' compliance with SB
1383.

For the past three years, staff has been working to educate residents and businesses on the new recycling requirements.

For FY24-25, staff will continue working with EDCO and the Solana Center to establish and operationalize new City
processes, programs, and work flows to meet the State
requirements. Staff will particularly focus on enforcing requirements on commercial generators of organic waste, in collaboration with EDCO and the Del Mar Village Association.

Once these programs are in place, this special project will become a part of the City’s regular operations.

City Manager's Office
2 Participation in Multiple
SANDAG Major Projects:
- LOSSAN Rail Realignment
- DM Bluff Stabilization 5
- DM Bluffs Access
Improvements
- San Dieguito Double Track
On-going coordination and work with SANDAG
and the public on significant CIP projects
happening in parallel, including the LOSSAN
Rail Realignment Project; Del Mar Bluff
Stabilization Project 5; Del Mar Bluffs Access
Improvements Project (informed by the Coastal
Connections Conceptual Planning Study); and
the San Dieguito Double Track project, which
involves relocation of City water/wastewater
utility lines, a pedestrian undercrossing, license
agreements, and encroachment permits.

Coordination and participation with SANDAG on various
SANDAG projects affecting Del Mar is ongoing and involves a substantial amount of City staff time from multiple
departments.

City Manager's Office
Public Works
Planning
City Attorney
3 Senate Bill 9 (SB 9)
Implementing Ordinance/LCPA
Prepare and process ordinance to implement
State law provisions consistent with CCC
guidance to harmonize housing law with the
Coastal Act. SB 9 provisions took effect
January 1, 2022; however, the CCC confirmed
that any application submitted prior to
processing of the LCPA must be processed in
accordance with the existing certified LCP to
ensure protection of coastal resources.

In-process. City Council adopted Ordinance in June 2023.

CCC certification action is pending in 2024. Planning
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) 9 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan ATTACHMENT B
Reference
No. Item Name Description Status Department(s)
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) 4 ADU Ordinance/LCPA for
Consistency with State Law
The City's prior ADU Ordinance/LCPA expired
Oct 2021. Subsequent revisions to State law
have been enacted. Prepare and process
revised ordinance/LCPA for consistency with
State law as needed to harmonize State housing
law and the Coastal Act (i.e. requirement for
replacement parking for garage conversions)
and address inconsistencies previously
identified.

In-process. City Council adopted Ordinance in December
2023. CCC certification action is pending in 2024. Planning 5 Tiny House Regulations (6th
Cycle Housing Element
Program 2F)
Prepare and process Ordinance/LCPA by
December 2023 to clarify that tiny houses are
allowed in accordance with the ADU regulations.

Identify additional circumstances where tiny
houses can be allowed to supplement RHNA
production strategy to create 15 low income
ADUs.

In-process with ADU Ordinance. City Council adopted
December 2023. CCC certification action is pending in 2024. Planning 6 Amendments to PF Zone and
Processing of LCP Map Clean
Up (6th Cycle Housing Element
Program 1H)
Prepare and process two amendment projects to
implement Housing Element including 1)
Ordinance/LCPA for clean-up mapping actions
to reflect Council rezone actions adopted in
1997 consistent with existing General Plan; and
2) General Plan Amendment and
Ordinance/LCPA to confirm affordable housing
is an allowed use in the PF Zone. Council
action by April 2024. Coastal Commission action
anticipated by June 2025.

In-process. Two Final Program EIRs cover these actions for the PF zone. PF Zoning Map cleanup ordinance/LCPA
adopted January 2023. Adoption of PF amendments by April 2024. CCC certification action anticipated by June 2025.

Planning
7 Amend Central Commercial
(CC) Zone (6th Cycle Housing
Element Program 1C)
Prepare and process Ordinance/LCPA per
Program 1C to allow 20 du/ac density to create
adequate sites and facilitate affordable housing.

Council action by April 2024. CCC certification
action anticipated by June 2025.

In-process. Planning Commission February 2024; and City Council March/April 2024. CCC certification action will follow. Planning 8 Update Density Bonus
Ordinance (6th Cycle Housing
Element Program 1G)
Prepare and process Ordinance to implement
required Housing Element program by June
2024.

In-process, City Attorney/Planning preparing draft Ordinance.

Planning Commission March 2024; and City Council April/May 2024.

Planning
City Attorney
10 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan ATTACHMENT B
Reference
No. Item Name Description Status Department(s)
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) 9 Update Inclusionary
Housing/Condo Conversion
Regulations (6th Cycle Housing
Element Programs 4D/4E)
Prepare and process Ordinance to implement
required Housing Element by June 2024.

Update correlates with SB 9 Ordinance/LCPA
and Density Bonus and NC Zone Referendum
Settlement Agreement.

In-process; City Attorney/Planning preparing draft Ordinances.

Planning Commission by May 2024; and City Council by
June/July 2024.

Planning
City Attorney
10 Prepare Objective Design
Standards for By Right Housing
(6th Cycle Housing Element
Program 6G)
Selected consultant in 2023. Prepare and
process objective design standards for by-right
multiple dwelling unit development. Complete
design standards by June/July 2024.

In-process; Consultant and staff conducted public workshop and are working on preparing the draft standards. Complete design standards will be presented to Design Review Board and Planning Commission in April 2024, and City Council in June/July 2024.

Planning
11 Process Ordinances to create
incentives and an Affordable
Housing Overlay Zone - (6th
Cycle Housing Element
Program 1D and 1I)
Utilize data from Phase II studies completed
January 2023 to prepare an Ordinance creating
an overlay zone to provide site-specific
incentives for affordable housing projects on
Housing Element sites or additional sites (i.e.,
hotels, the Plaza, and apartments).

In-process. Per Council direction, public outreach and
discussion of potential options related to the scale and compatibility of development will occur by June 2025.

Planning
12 Prepare Fair Housing Materials
(6th Cycle Housing Program
6B) (New)
Prepare and publish Fair Housing Materials in
English and Spanish in order to implement a
component of Program 6B, Affirmatively
Furthering Fair Housing. Materials will be made
available on the City's website and local nonprofits.

Planning staff to initiate process in March 2024 with
completion by June 2024. Planning
13 Fairgrounds Housing Strategy
(6th Cycle Housing Element
Program 3A)
Initiate process to secure agreement with 22nd
District Agricultural Association (DAA) and
affordable housing developer. Binding
agreement required by April 2024 or
contingency rezone program will be required.

Utilize findings of Phase I feasibility studies.

Prepare RFP and select affordable housing
consultant (spring 2022). Participate in
Fairgrounds strategic planning process.

In-process. Completed RFP and selected consultant. City meets regularly with 22nd District Agricultural Association, consulting team and special counsel regarding Exclusive Negotiation Rights Agreement (ENRA). 22nd DAA and City
Council action on ENRA by April 2024 to secure approval of ENRA as binding agreement. 22nd DAA site selection by
December 2024. Feasibility studies to follow through
December 2025.

Planning
City Manager's Office
11 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan ATTACHMENT B
Reference
No. Item Name Description Status Department(s)
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) 14 Affordable Housing on CityOwned Properties at 10th
Street and 28th Street (6th
Cycle Housing Element
Program 3B) (New)
Initiate process to pursue affordable housing on
vacant City-owned properties at 10th Street and
28th Street per Housing Element. Contact nonprofits to solicit interest in partnership. Seek City Council decision by 2025 whether to pursue
development entitlements or alternative strategy
(i.e., land disposition).

In-process. Completed feasibility studies June 2022. City Manager's Office/Planning
15 Short Term Rental
Regulations/Preservation of
Existing Housing Stock (6th
Cycle Housing Element
Program 5C)
Prepare and process ordinance/LCPA to
regulate short term rentals. Update correlates
with NC Zone Referendum Settlement
Agreement. Housing Element identifies
December 2024 as target deadline.

In-process. Forbearance extended to February 2025. Data collection January-July 2023. Registry of existing STRs initiated September 2023. Council policy direction October 2023-May 2024. Planning Commission and City Council in
2024. CCC certification action to follow.

Planning
City Attorney
16 General Plan Update: Safety
Element Update (6th Cycle
Housing Element Program 6H)
City must update the Safety Element per
Housing Element. Update correlates with other
required updates relating to the Open Space
and Environmental Justice Element updates and
ADUs.

In-process. Planning staff is working with a consultant to prepare the draft document. Planning
17 General Plan Update: New
Environmental Justice Element
(6th Cycle Housing Element
Program 6E)
City must create a new Environmental Justice
Element per Housing Element. Update
correlates with other required updates relating to
the Safety and Open Space updates.

In-process. Planning staff is working with a consultant to prepare the draft document. Planning
18 General Plan Update: Open
Space Element Update (SB
1425) (New)
By January 1, 2026, City must update Open
Space Element to address specified climate
resilience and rewilding criteria to provide
coordinated mitigation of impacts to new
development. Correlates with Environmental
Justice and Safety Element update
requirements.

Not started Planning
19 Residential Care Facilities (6th
Cycle Housing Element
Program 4A)
Prepare and process Ordinance/Local Coastal
Program Amendment (LCPA) to clarify this use
type and bring the regulations into compliance
with State law. Council action by December
2024. CCC action by December 2025.

Not started Planning
12 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan ATTACHMENT B
Reference
No. Item Name Description Status Department(s)
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) 20 Emergency Shelters,
Transitional Housing,
Supportive Housing, and Low
Barrier Navigation Centers (6th
Cycle Housing Element
Program 4B)
Prepare and process Ordinance/LCPA for
compliance with State law. Develop procedures
and informational handouts to connect people to
resources. Council action by December 2024.

CCC action by December 2025.

Not started Planning
21 Annual Water System Priority
Improvements Water System Repairs and Improvements. Project will begin in June 2024. Public Works 22 Annual Wastewater System
Priority Improvements Wastewater System Repairs and Improvements. Project will begin in June 2024. Public Works 23 Annual Storm Drain System
Priority Improvement
Replace storm drain facilities that surpassed
their useful life. Project will begin in June 2024. Public WorksPlanning 24 Annual Bike Route Repairs Repair bike lanes on major arterials; CDM, JDB, Via de la Valle, Carmel Valley Road. Construction scheduled for completion in May 2024. Public Works 25 Annual Pavement Management
Program (baseline)
Annual Roadway Repairs to Major Arterials and
Residential Streets. FY2024-2025 project will begin in June 2024. Public Works 26 Annual Small Area Pavement
Repair Contract
Citywide small area asphalt completions and
repairs. Construction Scheduled for April 2025 Public Works 27 Camino del Mar Bridge
Replacement Project
Replace Camino del Mar Bridge over San
Dieguito River in accordance within Federal
Highway Bridge Program requirements.

Project Team preparing 65% design engineering documents and preparing resource agency permit applications.

Construction Management Procurement will begin in July
2024. Project construction targeted for fall 2026.

Public Works
Planning
28 Riverpath Del Mar Phase III Extend Riverpath Del Mar from Grand Avenue Bridge to Crest Canyon
Project team working on Coastal Development Permit and
NEPA approvals and construction funding. Construction
targeted for September 2024.

Public Works
Planning
29 1A Utility Undergrounding
District (Stratford South)
Undergrounding of above ground dry utilities into
joint trench and underground service laterals.

Design and permitting underway. Construction targeted to begin in April-May 2024.

Public Works
City Manager's Office
30 X1A Utility Undergrounding
District (Crest Canyon)
Undergrounding of above ground dry utilities into
joint trench and underground service laterals.

Design and permitting underway. Construction targeted to begin Fall 2024.

Public Works
City Manager's Office
13 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan ATTACHMENT B
Reference
No. Item Name Description Status Department(s)
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) 31 1B Utility Undergrounding
District (Stratford North)
Undergrounding of above ground dry utilities into
joint trench and underground service laterals.

Design and permitting underway. Construction targeted to begin in Early 2026.

Public Works
City Manager's Office
32 2 Utility Undergrounding District
(Beach Colony)
Undergrounding of above ground dry utilities into
joint trench and underground service laterals.

District formation services underway with district formation anticipated June 2024.

Public Works
City Manager's Office
33 3 Utility Undergrounding District
(New)
Undergrounding of above ground dry utilities into
joint trench and underground service laterals. District formation services targeted to begin June - July 2024. Public WorksCity Manager's Office 34 Ocean View Drainage Brow
Evaluation and repairs of a concrete drainage
swale between Ocean View Ave and Camino
Del Mar.

Preliminary site evaluation completed and proceeding to design. Construction targeted to begin 2024. Public Works 35 Water Valve Replacement
Project
Replace broken control valves as identified in
maintenance program. Occurs annually usually around April of each year Public Works 36 Major Facility Repairs
Essential building (City Hall, Library, Public
Works, Community Services, etc..) repairs
including exterior, doors/windows, electrical,
plumbing, HVAC, fire and security systems.

Work will occur throughout each fiscal year Public Works 37 Lead and Copper Rule Service
Line Inventory Assessment
New Legislation (Federal/State) requiring water
suppliers to implement/submit a Lead and
Copper Rule Service Line Inventory Assessment
of customer drinking water service lines.

Raw data inventory complete. Field work and subsequent
assessment due in October 2024. Public Works
38 Caltrans Bridge Inspection
Program Recommended Bridge
Repairs
Critical bridge infrastructure repairs
recommended by CALTRANS as a result of
annual inspection of the City's five bridges.

Bridge inspections identify repairs that will be performed both in house and integrated into the CIP Program. Public Works 39 Storm Drain Capture Devices Required by California Regional Water Quality Control Board. FY 2023-2024 project scheduled for completion in July 2024.

Public Works
Clean Water
Consultant
40 17th Street Lifeguard Facility
Improvements
Facility Improvements including overhaul of toilet
flushometers and wash closets, exterior lighting
upgrades, speaker system, electric vehicle
infrastructure/charging station
Work to begin March 2024 Public Works
Community Services
14 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan ATTACHMENT B
Reference
No. Item Name Description Status Department(s)
TIER 1: Essential Services (State Mandated/Legally or Contractually Required) 41 Powerhouse Building Repairs Replace outdated Fire Alarm Systems and Heating Vacuum Air Conditioning unit. Work scheduled after Labor Day 2024 Public Works Community Services 42 Amendment to City of San
Diego Wastewater
Transportation and Disposal
Agreements
Identify options to amend or terminate
Metropolitan Wastewater Commission
Treatment and City of San Diego Wastewater
Transportation Agreements for Council
consideration. The City currently transports
majority of its wastewater to the San Elijo Joint
Powers Authority water reclamation facility in
Encinitas via Solana Beach's system.

Amendment discussions with City of San Diego and Regional Wastewater Commission JPA underway.

Public Works
City Manager's Office
43 Jimmy Durante Boulevard Bluff
Repair Project
Design and Construct Improvements to
permanently protect bluff in City right of way
along Jimmy Durante Boulevard.

Geotechnical Stability Analysis scheduled for completion in March 2024. Subsequent phases will include structural
engineering and architectural rendering.

Public Works
Planning
15 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan
Reference
No. Item Name Description Status Department(s)
1 Accounting System
Selection Process
The City's current financial system will sunset
on March 1, 2027. To ensure timely selection
and implementation of new financial system, the
selection process began in mid-2023.

Began reviewing options and pricing of new system in 2023. Vendor selection and contract approval is planned for Council consideration in December 2024/early 2025 with migration and implementation scheduled to begin in Spring 2025.

Administrative
Services
2 Del Mar Municipal Code
(DMMC) Purchasing Policy
Chapter Update (New)
Revision of the Del Mar purchasing policy
outlined in DMMC Chapter 7 to align with
regional and industry best practices.

Staff is in the process of researching regional purchasing practices and policies and drafting proposed revisions for City Council consideration in FY2024-25.

Administrative
Services
3 Civic Center Operations
Guide
Comprehensive update to the City’s facility use
policies, including proposed updates to the list
of eligible non-profits.

Staff brought an initial discussion item to Council on January 22, 2024.

Staff will continue working on the item in collaboration with the Council subcommittee (Worden/Gaasterland) with plans to return to the Council with recommended changes by the end of 2024.

Administrative
Services
4 Emergency Operations Plan
Update
Update the City's Emergency Operations Plan
to bring it in alignment with current emergency
planning standards. This work is important to
ensure the City is prepared for future
emergencies.

A preliminary draft of the revised plan has been prepared by staff with assistance from the Encinitas Fire Department, and additional review and refinements are needed to complete the EOP. The final plan needs to be approved by the California Office of Emergency Services (Cal OES) and the County of San Diego Office of Emergency Services before it is adopted by the City Council. Cal OES reviews jurisdictional EOPs to ensure the plans incorporate best practices and establish proper emergency procedures. Will be completed by spring 2025.

City Manager's
Office
Fire
Administration
5 E-bike Safety - Municipal
Code Amendments ( New)
Update to Title 14 of the Del Mar Municipal
Code that would allow the Sheriff's Department
to issue citations with an option to have
violations cleared by attending an approved ebike safety course, similar to the cities of Solana Beach and Encinitas.

If approved, staff would work with the City Attorney and Sheriff's Department to draft the ordinance and bring it to the City Council for adoption by Spring 2025.

City Manager's
Office
City Attorney
Sheriff
Department
6 Housing Acceleration
Program (HAP) Grant
Funding - Round II
Applied for additional HAP grant funding to be
used for implementation of the City's Housing
Element.

In-process. SANDAG approved funding in October 2023 including $1.5 million capital funds for Fairgrounds Housing project and $181,000 planning funds for Objective Design Standards and Supportive Housing. Funding may be affected by State budget. HAP grant funds must be expended by December 2025.

Planning
7 Solar Energy Partnership
(6th Cycle Housing Element
Program 6D) (New)
Partner with Renewable Cities San Diego to
install solar on multi-unit, lower income housing
to meet renewable energy goals in Climate
Action Plan. Housing Element identifies
December 2024 as target deadline.

Not started. City Manager
Planning
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 16 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan
Reference
No. Item Name Description Status Department(s)
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 8 Tree, Scenic Views, and
Sunlight Ordinance (TSVS)
Update
The City Council has requested that the TSVS
Ordinance be reviewed and updated. Initial
step is to process RFP and select consultant.

Update will include community outreach/input,
CEQA evaluation and preparation of a revised
ordinance. Will require City Attorney
assistance.

Scheduled to start Summer 2024, following appointment of a City Council Subcommittee and development of Guiding Principles. Planning 9 Comprehensive Tree Policy
and Regulatory Standards
Update
Revise existing City tree policies for both
public and private trees, with an overall goal
of protecting and enhancing the City’s urban
forest tree canopy while managing the City’s
wildfire risk.

Anticipated to start first quarter of 2025 Planning
10 Complete Permitting for
Sand Compatibility
Opportunistic Use Program
(SCOUP)
SCOUP approval will allow the City to more
readily accept beach quality sand for beach
nourishment when available. Council adopted
the SCOUP MND and CDP in August 2020.

In-process. Resource agency approvals obtained from Regional Water Quality Control Board (2022), and Coastal Commission, State Lands Commission, and California Department of Fish and Wildlife approvals (2023). Approval from the United Stated States Army Corps of Engineers is pending and anticipated to be completed in early 2024.

Planning
11 Conceptual Design for Living
Levee Along San Dieguito
Riverbanks
Prepare a conceptual plan for a living levee
(vegetated berm that acts like a sponge) as an
adaptation measure to reduce flood risk
consistent with the adopted Sea Level Rise
Adaptation Plan (2018) and General Plan Safety
Element. Consultant contract in place covers
this item.

In-process. Federal funding obtained for conceptual design. Concept to be presented to City Council by June 2024. Planning
12 Review and Update the
Carmel Valley Precise Plan
(CVPP)
Comprehensive review and potential updates to
the CVPP, through the appropriate process
(entitlements, environmental review, public
participation, etc.), as may be recommended by
staff/City Attorney's office.

The City Attorney has initiated the review of the CVPP. Should the CVPP need to be updated, a completion date of Fall 2025 is anticipated.

Planning
City Attorney
13 Hoska Alley Development
Development (design, permitting, and
construction) of City right-of-way, including
paving and drainage improvements, in the dirt
alley west of Hoska Avenue between 8th Street
and 9th Street.

Phase I Developmental Alternatives completed. Phase II design and permitting underway with completion anticipated April 2024 and construction targeted fall 2024.

Public Works
17 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan
Reference
No. Item Name Description Status Department(s)
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 14 San Dieguito Drive
Development
Engineering assessment and design of a private
section of San Dieguito Drive between
Racetrack View Drive and Oribia Road.

Phase 1 Preliminary Engineering Assessment completed. Phase 2 Road Improvement Design, Construction Documents anticipated for completion in spring 2024, Easement Acquisition, and Engineering Assessment District Services underway. Entitlement and
environmental determination in process.

Public Works
City Manager's
Office
Planning
15 29th Street Seawall and
Beach Access
Design and Permit northern half of Sea Wall
and Beach Access. Design and permitting is targeted to begin FY 2024-2025. Public Works 18 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan
Reference
No. Item Name Description Status Department(s)
1 Cost Allocation Plan
Update
The last update to the City's cost allocation plan was
completed internally in 2016, and needs to be updated (best practice is to complete every 5 years). This is a multi-year process that is expected to begin in July 2024 and involves issuing a Request for Proposal (RFP) to hire a consultant to assist with this effort.

Goal is to start the process by issuing a RFP for consulting services in July 2024, with the goal of completing an updated Cost Allocation Plan by end of 2024/early 2025.

Administrative Services
2 California Municipal
Treasurers Association
(CMTA) Investment
Policy Certification
Program
Pursue CMTA Investment Policy Certification. CMTA
program provides professional guidance and assistance in developing and/or improving investment policies that meet industry best practices for California's public sector
agencies.

Begin certification process in July/August 2024. Will solicit feedback from the City's Finance Committee.

Administrative Services
3 RFQ for City
Attorney/Legal Services
Complete a Request for Qualifications process for City
Attorney/Legal Services.

Staff has created a draft RFQ document that will be reviewed by the Council HR subcommittee. Implementation of the RFQ process and award of contract will be complete in FY24/25.

City Manager's Office
4 Update to DMVA and
City Bench Donation
Programs (New)
Complete important updates to the bench donation
programs currently administered by the Del Mar Village
Association (DMVA) and City of Del Mar Public Works
Department. DMVA administers the Downtown Bench
Donation Program for all streetscape benchs and chairs in the Downtown area between 9th to 15th Streets. The City's Public Works Department administers the City bench
donation program in public spaces throughout the rest of the City.

Staff is currently working with the Del Mar Village Association (DMVA) to make needed updates to the existing Downtown Bench Donation Program. This will be Phase I of the Bench Program Update and is targeted for completion by the end of FY23/24 or early FY 24/25. Phase II of the program will be to utilize Phase I policies and documents as guidance to update the program administered by Public Works. Staff will engage the Parks and Recreation Committee to provide input and recommendations regarding the Phase II updates to be completed in FY 24/25.

City Manager's Office
Public Works
5 Del Mar Foundation
Proposal to Plant 40
Trees in Del Mar
The Del Mar Foundation has proposed to plant 40 trees
throughout Del Mar to commemorate their 40th Anniversary.

The Council referred the proposal to staff and the Parks and Recreation Committee for further vetting and a
recommendation.

The Foundation's proposal has been further refined to include private trees and replacing of previously removed City Trees in public spaces. The Foundation has paid to replace sixteen City trees to date and two more are currently scheduled for replacement. The Foundation is currently working with Parks & Recreation Committee and City staff on a proposal for the remaining trees at new locations.

The proposal will need to be approved by City Council after it is reviewed by Parks and Recreation Committee and Planning Department for environmental impacts.

Public Works
TIER 3: Non-Essential Work Plan Items That Could be Differed or Eliminated (Discretionary/Not Required) 19 March 11, 2024 Item 01
FY 2024-2025 City Council Work Plan
Reference
No. Item Name Description Status Department(s)
TIER 3: Non-Essential Work Plan Items That Could be Differed or Eliminated (Discretionary/Not Required) 6 Major Arterial Median
Improvements
Design of drought tolerant landscaping and irrigation
efficiency enhancements along major arterial median
segments, currently planned for four locations as Phase I of project.

This went to Parks and Recreation for recommendation in May 2023, at which time they recommended prioritization of CDM 15th Street to San Dieguito River Bridge; Jimmy Durante Blvd/Via De La Valle Triangle; Jimmy Durante Roundabout to CDM Merge; and CDM 4th to 9th Street. To date, staff have engaged in discussions with the City's engineering and landscape architect consultants regarding next steps. Work will continue on this project as time permits based on CIP project management staff capacity.

Public Works
7 Del Mar Civic Center
Outdoor Lighting
Project (New)
Design, permit/approval (if needed) and installation of permanent outdoor lighting upgrades for the Civic Center Breezeway, north Town Hall eves, and the front plaza to support outdoor evening City activities and special events.

These areas currently have insufficient exterior lighting, which have created safety concerns for the public, facility users, and staff.

If approved, staff would explore permanent outdoor lighting upgrades for evening activities/events that use the outdoor space around the Town Hall. Next steps would include hiring a consultant to develop a lighting design that would provide sufficient exterior lighting while keeping with the architectural aesthetics of the Civic Center, and avoid negative impacts to neighbors. Once the design is approved by City Council, staff would get the necessary permits/approvals (if needed) and funding before awarding a contract to complete the work.

City Manager's Office
Public Works
Planning
20 March 11, 2024 Item 01

CITY COUNCIL-INITIATED WORK PLAN ITEMS
A. Update/Status on 2023, Council Proposed Items
1) Trees Scenic Views and Sunlight (TSVS) Ordinance Update: This Council-initiated item from the 2023 Goals Setting Workshop was added to the FY 2023-2024 and 2024-2025 Work Plan. Status: City Council received an overview of the TSVS Work Plan on January 8, 2024.

Staff will return with guiding principles and appointment of a Council Subcommittee in advance of the implementation of Phase 1, which is expected to begin around July 2024. 2) Climate Action Plan Update: City Council consensus at the 2023 Goals Setting Workshop was to receive an update from staff on the City’s Climate Action Plan (CAP) monitoring and accomplishments in the short-term and to reconsider a CAP update as part of the City Council goal setting process in FY 2025-2026. 3) Cannabis/CBD Retail Sales/Stores Ordinance: City Council consensus at the 2023 Goals Setting Workshop was to reconsider adoption of an ordinance allowing for Cannabis/CBD Retail Sales/Stores as part of the City Council goal setting process in FY 2025-2026.
4) Identify and Pursue Grant Opportunities: City Council discussed opportunities for City staff to work with the City’s lobbyist and grant writing consultant Townsend Public Affairs (TPA) to identify potential opportunities for the City to pursue grant funding on an ad-hoc basis for projects identified by staff. As part of City operations, staff in each department identify grant opportunities for the programs and projects they oversee, whenever possible.

Status: Staff have been using TPA to assist with identifying grant opportunities and submittal of grant applications.
5) Purple Pipe (Recycled Water) Expansion: At the 2023 Goals Setting Workshop, City Council expressed desire for staff to work to identify opportunities to pursue purple pipe expansion in conjunction with funded priority Capital Improvement Projects when practical. 6) Shores Park Community Garden: City Council discussed Councilmember Worden’s proposal to explore the feasibility of a temporary Community Garden at the Shores Park property. City Council discussion focused on other uses for the space including a children’s playground. City Council consensus was for (then) Mayor Martinez and Councilmember Worden to develop a concept plan and return to City Council for further consideration. 7) NCTD Parking Lot Improvements: City Council consensus was to reconsider pursuing improvements to the North County Transit District (NCTD) trailhead parking lot as part of the City Council goals setting process in FY 2025-2026. Council approved a ten-year lease with NCTD for the parking operations at the trailhead parking lot in November 2023. 8) Shores Park Planning: Council consensus at the 2023 Goals Setting Workshop was to consider adding this item as part of a future Council goal setting process. 9) 2050 Vision: City Council expressed interest in considering a Vision 2050 community visioning process as part of a future Council goal setting process.

Attachment C
21 March 11, 2024 Item 01
City Council-Initiated Work Plan Items

10) Complete Request for Qualifications (RFQ) for Attorney/Legal Services: Council consensus was to initiate the Request for Qualification (RFQ) process for City Attorney services in 2024. Status: Staff is in progress on this item and the RFQ is expected to be reviewed by the Council Human Resources subcommittee later this year. 11) Median improvements: Council consensus at the 2022 Goals Setting Workshop was to refer this item to the Parks and Recreation Committee as part of their FY 2023 Work Plan to prioritize the various median improvement projects and provide a recommendation to the City Council. Status: The Parks and Recreation Committee reviewed the item and prioritized the following medians: Camino del Mar South of 28th Street; Camino del Mar between 4th and 9th Street; Jimmy Durante Blvd between Plaza and roundabout; Jimmy Durante Blvd at intersection of Via de La Valle. The item was included on the FY 2023-2024 Work Plan as a Tier 3 Item which has been worked on as time permits based on staff capacity and will carry over to FY2024-2025 as a Tier 3 item.
12) Revisions to Oversized Vehicle Ordinance: Council consensus from the 2022 Goals Setting Workshop was to refer the item to the Traffic and Parking Advisory Committee (TPAC) to provide a recommendation to City Council on whether there is an issue with the City’s current regulations and, if there is an issue, to clarify the parameters of the issue. Status: The item went to TPAC in August 2023, and TPAC’s recommendation was to not make any changes to the existing ordinance.

B. New FY 2024-25 Council Proposed Work Plan Items
1) Shores Park: Re activate Shores Park Advisory Committee this fiscal year 2) Expand the scope of the Trees Scenic Views & Sunlight (TSVS) Ordinance update 3) Staff to develop an outline and work plan on implementing recycled water expansion 4) Develop a “Reach” Energy Efficiency Code
5) Expand trimming of City owned trees
6) Develop work plan to improve drainage in Hidden Gulch next to Klish 7) Development of a Plaque Policy for Del Mar
8) Plaque to honor Native American history in Del Mar at the North bluff Preserve 9) Request to authorize the Lagoon Committee meeting every two months instead of quarterly
10) Reactivate upper deck expansion project at the Powerhouse 11) Consider establishing a Del Mar Shuttle Service
22 March 11, 2024 Item 01
City Council-Initiated Work Plan Items

12) Putting increase to City Council stipends on November 2024 ballot 13) Turn the DRB guidelines into Design Review Ordinances 14) 11th and 13th St. Safety issue
15) Prohibition of rooftop decks
16) Merging of Parks and Rec, Lagoon and Sustainability Committees into an Environmental Committee
17) Explore getting a breakdown of materials costs vs. labor costs on our public works projects, especially Undergrounding
23 March 11, 2024 Item 01

SUMMARY OF CITY OF DEL MAR DEPARTMENT OPERATIONS
3/11/2024
CITY MANAGER’S OFFICE
• Manage all City departments, operations, and City Council work plan • Provide City Council support
• Manage the City Council Goals and Priorities, including the goal setting process and progress toward completion
• Provide Citywide budget review and monitoring
• Manage the City’s public information function, including citywide communications, social media, weekly electronic newsletter, and City response to media requests • Manage legislative advocacy, including coordination with lobbyists, preparation of advocacy letters, and development of the City Council Legislative Policy Guidelines • Customer service for sensitive and complex issues
• Public safety management and oversight
o Manage Sheriff’s contract
o Manage Fire Department and issues related to CSA-17
o Emergency management coordination
• Lead City’s emergency preparedness efforts (e.g., Emergency Operations Center, Community Emergency Response Team coordination, Fuel Reduction Program, Hazard Mitigation Plan update, etc.)
• Oversee legal requests and City’s legal services contract • Serve as a liaison to Del Mar Fairgrounds (traffic/noise issues, peak activities, policy matters)
• Intergovernmental coordination with other agencies, such as SANDAG, NCTD, California Coastal Commission, the City of San Diego, County of San Diego, and League of California Cities
• Coordination of efforts related to homelessness
• Provide project support to departments on an as-needed basis • Manage City’s real estate, telecommunication, and cable franchise leases • Coordination efforts for major special events, such as Breeders’ Cup, opening day at the Del Mar Racetrack, peak summer activities
• Provide staff support to:
o Sustainability Advisory Committee
o Lagoon Committee
o Del Mar Village Association
o Del Mar Non-Profits
• Implement the City’s Climate Action Plan and sustainability initiatives • Maintain “Go Green Del Mar” and other project websites • Manage solid waste franchise agreement and compliance with organics recycling requirements
• Staff support for the Regional Solid Waste Association • Administer Public Art approval process (as applicable) • Final review and approval of all Encroachment Permits • Review and finalize all City Council agenda reports
• Provide management oversight of City policy and procedures manuals • Provide organizational training and coaching to staff • Oversee and manage various City grants
• Manage and administer Community Funding Request program 24 March 11, 2024 Item 01
Pg. 2 of 9
2/27/2024

ADMINISTRATIVE SERVICES DEPARTMENT
Finance
• Water Utility Billing (new accounts/shut offs, bi-monthly billing, customer service) • Business License/Permitting Programs (issue new licenses, process annual renewals; taxicab permits, nuisance alarm violations; massage permits) • Budget Development and Administration (Two-year budget process; Mid-year budget process; second year budget update)
• Accounting Functions (accounts payable; accounts receivable; payroll) • Year-End Audit; Annual Compliance Reporting (single audits; annual street report; Transnet audit; local government compensation reporting; other required annual tax compliance reports)
• Semi-annual Financial Reporting
• Treasury Function (quarterly reporting of cash and investments) City Clerk
• Processing of Public Record Act (PRA) requests (Approximately 320 annually) • Agenda/Minutes production for City Council and City Committees (annual Council meeting schedule; Agenda packet production, posting, distribution; production of meeting minutes)
• Legal Advertisements/Public Noticing
• City Committee/Board/Commissions (conduct committee recruitments annually; onboarding of new members; committee roster and webpage management; facilitate Council local appointment process; maintain and update policies) • Form 700 Conflict of Interest Filing and ethics training compliance • Records Management (hardcopy and electronic files)
• Process Recorded Documents
• Process Municipal Code Amendments
• Contract Administration (maintain standard templates; contract review; routing; and maintain contract tracking database)
• Processing and maintaining vendors’ certificates of insurance required by contracts • Municipal Election Activities (coordination with County Registrar of Voters (ROV); preparation of necessary election resolutions; ballot measure processing; candidate filings and campaign reporting; website updates/public information; swearing in of new Councilmembers)
• Management of hybrid public meetings for City Council and advisory committees in partnership with IT
• Biannual review and update of the City’s Conflict of Interest Code • Maintain Public Records Act request, City Council, agenda, committee, and public meeting calendar webpages.

Human Resources
• Administer COVID-19 Prevention Program and related policies; monitor changing regulations to ensure City compliance; manage COVID-19 leave programs • Employee Recruitments/New Hire Processing and onboarding: Full-Time and PartTime, Seasonal (it should be noted that the seasonal hiring process is a significant annual undertaking due to the large number of seasonal staff) • Personnel Matters (investigate complaints; discipline; counseling, etc.) • Negotiation of Labor Agreements
25 March 11, 2024 Item 01
Pg. 3 of 9
2/27/2024
• Employee Benefits (Coordinate annual open enrollment process in June; provide yearround assistance to new hires and existing employees) • Processing Workers Compensation; Short-Term Disability; Family Medical Leave; Pregnancy Disability; Unemployment claims
• Administration of City Worker’s Compensation Program (claims processing and tracking; supervisor training; coordination with W/C insurance provider) • Employment and Salary Verifications as requested by third parties • Oversee City’s Department of Transportation (DOT) Class B Drivers Program • Coordinate and Track Employee trainings
• Wellness and Illness/Injury Prevention for Employees
• Administer the City’s Public Agency Retirement Services (PARS) program for parttime employees • Process Public Employee Retirement System (PERS) and 457(b) Plan enrollments and employee changes
• Ongoing review and processing of necessary updates to job descriptions and compensation research
• Process payroll changes in coordination with Finance
• Tracking/Processing of Evaluations (prepare evaluation templates; track evaluations; work with departments on timely completion)
• Ensure personnel practices are compliant with state/federal law and review and update policies and procedures as needed
• Maintain Human Resources webpage and job postings, and internal SharePoint page for employees
• Annual review and update of personnel and hew hire forms to ensure compliance with federal and state requirements
Risk Management
• Claims Tracking & Processing (Claim review; coordination with City Third Party Administrator (TPA); issue letters; track status; notification to self-insurance provider, etc.)
• Track all City related litigation; coordinate with the City Attorney’s office; compile litigation discovery; and represent the City at mediation. • Coordinate insurance coverage through the City’s self-insurance Joint Powers Authority provider PRISM Excess Insurance Authority (EIA) • Facilitate risk management training and implement best practices • Annual and quarterly reporting in partnership with TPA Information Technology
• Provide end-user technical assistance and support for issues related to computer systems, software, and hardware
• Administer City software systems (TRAKIT permitting system; EDMS document management system; Eden financial system; Executime electronic timecard system; utility billing system; Granicus committee management software; etc.) • Provide support for City-wide Voice-over-IP phone system including troubleshooting and configuration of phones and voicemail accounts
• Install, modify, and repair computer hardware and software • Administer and support City’s email system and Office 365 environment (monitor and manage email security and spam filtering; create user accounts; reset passwords; and configure email accounts)
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• Support and maintain SharePoint City Intranet
• Resolve technical problems with Local Area Networks (LAN), Wide Area Networks (WAN) including internet and point-to-point fiber connectivity. • Configure, manage, and install network printers and other network devices such as wireless access points and security cameras; administer the door access control system
• Maintain the City’s GIS system and parcel database
• Provide support and administration for the City website • Conduct technology research and participate in professional organizations to stay current with technology trends and best practices
• Monitor, administer, maintain, and improve the cyber-security infrastructure • System administration, patches, and upgrades to servers, desktops, and software. • Administer data backups and offsite tape storage
• IT Project management and collaboration with other departments for special project work.
• Develop and implement IT best practices, policies and procedures • Maintain inventory of hardware and software; manage maintenance contracts and software licensing as needed.
• A/V systems and meeting support; load presentations, assist end users and the public using conference rooms and Town Hall A/V
• Provide administration for SQL Server and database availability and backups • Assist with administration of Public Works Scada infrastructure (monitor of water and sewer system)
• IT Training (Online training for Microsoft technologies, cyber-security, and other relevant topics as time. Provide in-house training on software systems • Administration of Del Mar Television (DMTV) contract

COMMUNITY SERVICES DEPARTMENT
Manage Lifeguard, Parking, Beach and Community Patrol, and Powerhouse/Open Space divisions
• Perform ocean, cliff, SCUBA, and swiftwater rescues throughout the City and via mutual aid throughout the County
• Provide emergency care and first aid in City parks, beach, and assist Fire Department in residential and commercial zones as needed
• Lifeguard Academy – Coordinate and train new lifeguard staff for over 100 hours of training each May
• Operate the City’s Junior Lifeguard Program that serves 230 children ages 9-15 annually
• Perform wildlife rescue services in coordination with Sea World, Wildlife Assist, and San Diego Humane Society
• Manage 800 MHz radio communications purchasing and oversight • Provide staff with training and certification in CPR, first aid, cliff rescue, and swiftwater rescue
• Quarterly beach and bluff overhead drone photo and video documentation and as needed for other City departments or efforts
• Enforce municipal code on beach, parks, and throughout the City • Manage parking program throughout the City
• Enforce City, County, and State parking laws
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• Install, maintain, service, and perform collections from 62 single and multi-space parking meters
• Oversee planning, permitting and staff for special events at the City’s public beach, parks, Powerhouse Community Center, and Civic Center
• Provide supplemental public enforcement patrol services throughout the City • Manage surf and volleyball camp operators
• Co-manage operation of City loader and beach cleaner to maintain public beach access and protect public property
• Clean and maintain public restrooms at the Beach Safety Center and Powerhouse Community Center
• Maintain signage on public beach and parks
• City Committees – Monthly staff representation on Traffic and Parking Advisory Committee and Parks and Recreation Committee
• Represent City in regional lifeguard and enforcement efforts – Lifeguard staff contribute to regional efforts through membership and coordination with various agencies and organizations

PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT
• Process 300+ discretionary permits annually for conformance with the Design Review Ordinance, Zoning, Local Coastal Program, Community Plan, and CEQA • Provide customer service at the public counter, emails, phone, and website • Staff public meetings including the Design Review Board, Planning Commission, City Council and support to several committees
• Administer the Citizens’ Participation Program (CPP) – part of Design Review • Provide Code Enforcement services with nearly 175 cases • Administer approximately 100 encroachment permits in public rights-of-way • Administer permitting for development in the floodplain • Provide processing and CEQA support for capital improvement projects including utility undergrounding, replacement bridge on Camino del Mar at San Dieguito River, Riverpath Phase III extension, and Sea Level Rise Impact Study to City infrastructure • Manage the City’s Building Services contract – plan check, permits, and inspections • Manage the City’s Clean Water program – compliance, education, noticing, reporting • Manage the City’s permit database
• Continue to implement digital application submittal and digital archiving of public records
• Provide research and retrieval support for development-related Public Records Act (PRA) requests
• Support Citywide fee schedule updates for Planning-related fees • Provide status reporting to Council on the Design Review Guidelines and CPP • Prepare updates to Council on Planning Dept status and projects • Manage permits/amendments of Specific Plans including Hotel SP and Plaza SP • Complete parking management implementation follow up/monitoring reports at 1201 CDM building and Del Mar Plaza
• Prepare Housing Element Annual Progress Reports and website and ongoing actions related to housing resources and housing assistance
• Prepare public info materials (i.e. web updates and FAQs) for Accessory Dwelling Units and Short Term Rentals
• Develop annual/bi-annual reporting to 14 agencies on various items • Attend monthly coordination meetings with CCC, SANDAG, NCTD 28 March 11, 2024 Item 01
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• Work in partnership with Public Works to provide ongoing support of Capital Improvement Projects, including processing entitlements and coordinating environmental review

PUBLIC WORKS & ENGINEERING DEPARTMENT
• Emergency critical infrastructure response preparations, including potable water storage, back-up generators, and emergency response contractors • Wastewater system State Water Resource Control Board permit compliance, including management plan, capital improvements, maintenance, reporting, and emergency responses
• Water system Regional Water Quality Control Board / Department of Environmental Health Water System Drinking Water Operational permit compliance, including analytical sampling, capital improvements, maintenance, reporting, and emergency responses
• Storm drain system compliance with the City’s San Diego Regional Water Quality Control Board Municipal Stormwater Permit, including analytical sampling, capital improvements, maintenance, reporting, and emergency responses • Water/Wastewater treatment/transportation contract administration, invoicing, and operations coordination with San Diego Regional Wastewater Commission, City of San Diego, San Diego County Water Authority, City of Solana Beach, Del Mar Fairgrounds, and the San Elijo JPA
• Developmental Permit review, including Encroachment Permits, Design Review Board, and Administrative Design Reviews.
• City representation in assigned regional organizations, including SDCWA General manager’s meeting and Metro Wastewater JPA Committee
• Oversight and administration of approximately 35 specialty maintenance contracts, including water testing, street sweeping, asphalt repairs, solar systems, landscape maintenance, elevators, security systems, and pipeline cleaning • Oversight and administration of approximately 20 as-needed professional services contracts, including municipal/traffic/design/geotechnical engineering, construction management, architectural, and telemetry services
• Submittal of approximately 50 annual regulatory/compliance/certification reports, including Environmental Protection Agency (drinking water), CALTRANS (Federal Highway Bridge Program), California Water Boards, County Department of Environmental Health, and the San Diego Air Pollution Control District • Capital Improvement Program Management (CIP, wastewater, water, storm drain, undergrounding, paving, developmental projects); planning, design, construction, expenditure rate setting, budgeting and budget adjustments • CALTRANS / Federal Highway Bridge Program compliance
• Annual Bridge Cathodic Protection System Monitoring
• Personal injury/property damages claims/lawsuits research, responses, depositions, litigation support
• Work order management for streets, parks, beaches, landscaping, and tree repairs • Citywide and Beach maintenance operations for trash/recycle receptacle emptying, abandoned property disposal, doggy bag dispenser replenishment • Facility Maintenance and Repairs for all City Buildings including Community Connections Building and Del Mar Library. Administer Building Maintenance Contracts (approximately 20) for fire alarms, elevators, HVAC, Solar, etc. • Janitorial services oversight and coverage at all city parks, beaches, and buildings 29 March 11, 2024 Item 01
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• Public right-of-way permits review and approval and review of City permits and conditions for public and private development projects
• Review and approval of private property discretionary applications and final building permits for conformance with engineering conditions and infrastructure upgrades with proposed improvements
• Annual Storm Drain System cleaning
• Storm Water preparation activities including sandbags and inlet clearing • Storm Water response activities including street sweeping and tree removals • Storm Drain Inlet Trash Capture Devise Program
• Water meter upgrades and replacements, monthly billing readings, and turn on and turn off requests, construction water meter billing
• Water Valve exercising and replacement program
• Annual Sewer System Cleaning and quarterly “Hot Spot” cleaning • Daily sewer pump station monitoring, operation, and maintenance • Annual sewer pump station wet well cleaning
• Administer Fats Oil and Grease Program with local restaurants • Tree Maintenance Program Administration (1,500 City trees) • Citywide Landscape Maintenance contract oversight at City parks, street plantings, open space, and beaches.
• Recreational repairs and maintenance at City basketball and tennis courts. • Periodic bike lane and road edge, public pathways, and public easements vegetation clearing
• Minor and major roadway surface repairs
• Sidewalk Safety Program including Trip Hazard Prevention Plan • Citywide Sidewalk sand and debris cleaning
• Graffiti and sticker abatement
• Traffic signal equipment repairs and maintenance; monthly streetlight checks • Traffic signs and delineator repairs/replacements; traffic striping repairs • Street Sign Retroreflectivity Replacement Program (safety signs complete, street signs ongoing)
• Providing staff support to Traffic Parking Advisory Committee (TPAC) and Parks & Recreation Committee as staff liaisons
• Del Mar comprehensive citywide Traffic Data Collection, web site updates, database administration, interagency reporting
• Traffic Engineering oversight including Speed Surveys and Posted Speed Limits establishment
• Administer Dead Animal Removal Contract
• San Dieguito River Valley Conservancy liaison and mitigation areas workshops • Bark Beetle Reduction Program implementation
• Sand Grading Operations for Beach Access and Powerhouse Park protection • Beach Raking/Cleaning Operations
• City Facilities Cyclic Maintenance Program development • Providing information to Administrative Services related to Public Records Act responses
• Fleet Inventory, SMOG certifications, and vehicle maintenance • Equipment Maintenance and Repair/Replacement Program Budgeting • Manage Supervisory Control and Data Acquisition (SCADA) equipment and software to electronically monitor water and wastewater systems
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• Grant research and applications for public works related projects • Adopt-A-Spot Program administration
• City of Del Mar’s Public Tree Policy Manual update with City Arborist • Public Works Fees Study and updates
• Operational and capital expenses invoicing
• Dig Alert mark-out requests
• Bench donation and replacement program administration • Playground maintenance/repairs including annual Tot Lot inspection and certification • Monitor and comply with changing infrastructure regulatory regulations • Stormwater/Wastewater/Water system master planning
• Preliminary Capital Improvement Project planning feasibility studies • Sanitary Sewer Management Plan (SSMP) Update
• Expanded State Issued California Drought Response Requirements 31 March 11, 2024 Item 01