Del Mar City Council
March 18, 2024

General Fund Revenues
Staff has reviewed revenues through the second quarter of the current fiscal year and an increase of $475,500 in General Fund revenue is being recommended. Below is information regarding the revenues received for the first half of the fiscal year in each of the City’s largest sources of revenue, which is summarized, along with recommended adjustments in Table C.

Property Tax
Property tax is the City’s largest source of revenue and accounts for 35.9% of the City’s FY 2023- 24 General Fund revenues. The City receives 12 property tax apportionments per fiscal year (July 1 – June 30). To date, the City has received seven property tax apportionments, with the largest of these distributions received in December. As of December 2023, the total property tax received by the City for FY 2023-24, is $3.2 million. In comparison to prior year collections, current receipts (including receipts received thru February) indicate that property tax is coming in around 3.8% higher. Applying a 3.8% increase to FY 2022-23 final results of $7.2 million, would result in a FY 2023-24 year-end projection of $7.5 million. The current property tax budget projection for property tax is currently at $7,176,000.

Another available resource that staff utilizes to project property tax revenue is the County of San Diego tax/revenue accountability report that is provided to the City monthly. This report includes total property tax allocated to Del Mar based on the property tax bill that was sent out to residents for the current year. The reported amount includes corrections, supplemental bills, prior year escapes and penalties and interest. Staff estimates that 96% of expected collections will be received by the end of the year, which for FY 2023-24 is projected at $7.5 million. Based on the data received to date, the current 3.8% increase, and reports provided by the County of San Diego, staff is recommending adjusting revenue by $324,000 resulting in an adjusted property tax budget projection of $7.5 million.

Transient Occupancy Tax (TOT)
TOT is the City’s second largest revenue source and accounts for 18.3% of the City’s FY 2023- 24 General Fund revenues. The City receives TOT payments on a monthly basis. Fiscal Year 2022-23 collections showed record breaking results, which staff is considering an anomaly. Most months in the current fiscal year are coming in slightly lower when compared to the same months last year. Based on information provided by local hotel management, the current decreasing trend is largely based on a decrease in average room rate in July through September. In comparison to the same period last year, the first half collections (July-December 2023) show revenue coming in at approximately 1.1% lower than last year. The following Table A summarizes Mid-Year and Year-End TOT results for the past five fiscal years:

Table A. FY 2019-20 thru FY 2023-24 Mid-Year and Year-End TOT Results Fiscal Year
Mid-Year
Results
% of
Total
Year-End
Results
Difference
to PY
2023-2024 $2,123,582 55.9% $3,800,000* ($16,392)
2022-2023 2,146,670 56.2% 3,816,392 396,526
2021-2022 1,851,155 54.1% 3,419,866 1,627,776
2020-2021 987,862 55.1% 1,792,090 (508,414)
2019-2020 1,612,853 70.1% 2,300,504 (676,337)
*Budget projection for TOT revenue.
2 March 18, 2024 Item 11
City Council Agenda Report
FY 2023-24 Mid-Year Financial Report
March 18, 2024

Historical data indicates that receipts collected through December of each year typically represents approximately 55% of the total revenue collected by the end of the year. Based on a current 1.1% decrease in TOT collections, the projected FY 2023-24 total would be approximately $3.77 million. The $1.68 million revenue collection required for the last six months of the year (January-June 2024) to meet the $3.8 million projection would require collections to come in the same or slightly higher than what was collected in the last six months for FY 2022-23. Staff is recommending continuing to closely monitor TOT revenue and maintaining the current $3.8 million budget projection with no budget adjustment at this time.

Sales Tax
Sales tax is the City’s third largest source of revenue and accounts for 10.1% of the City’s total General Fund revenues. The City receives sales tax payments (receipts) on a monthly basis with quarterly true-up payments, which the State correlates with the calendar year not the fiscal year.

Last month, the City received the second quarter sales tax true-up payment, which is included in the analysis below. To date, the City has received approximately $1.2 million in sales tax receipts.

When compared to the same quarter receipts last year, third quarter receipts (July-September 2023) came in 6.5% lower and fourth quarter receipts (October-December 2023) came in 14.9% lower. As was anticipated, similar to TOT, last year results were an anomaly resulting from a consumer spending hike. As predicted by the City’s sales tax consultant, HdL Companies (HdL), and other economic forecasts, the trend was expected to level off and resulting in lower consumer spending largely related to restaurants and hotels and auto and transportation sales. Taking that into consideration, staff is recommending decreasing sales tax revenue by $150,000, resulting in a new projected budget of $2.1 million.

Table B below includes historical sales tax data by calendar year quarter. The last two quarters of the current fiscal year are staff’s recommended projections. As indicated on this table, revenue trends are decreasing based on the larger than anticipated increase in FY 2022-23 and returning to a normal trend of annual sales tax increases.

Table B. FY 2019-20 thru FY 2023-24 Quarterly Sales Tax Receipts Fiscal Year
3rd Quarter
Jul-Sep
Receipts
4th Quarter
Oct-Dec
Receipts
1st Quarter
Jan-Mar
Receipts
2nd Quarter
Apr-Jun
Receipts
Totals
2023-2024 $760,245 $433,535 $315,220* $590,000* $2,100,000* 2022-2023 813,190 509,776 346,379 636,917 2,306,262
2021-2022 644,065 476,648 368,787 579,216 2,068,716
2020-2021 321,812 221,455 197,667 407,037 $1,147,971
2019-2020 818,622 396,536 137,410 119,821 1,472,389
*Projected quarterly receipts and totals.

Table C below includes sales tax by segment. As indicated in this chart it can be seen that Fairground sales tax activity continues to increase when compared to the same quarter last year, taxable sales at the Fairgrounds increased by approximately 4% in comparison to the decrease in activity in the Downtown area of 5%.
3 March 18, 2024 Item 11
City Council Agenda Report
FY 2023-24 Mid-Year Financial Report
March 18, 2024

Table C. Sales Tax Revenues by Geographic Area
Segment 3Q2023 2Q2023 1Q2023 4Q2022 3Q2022
East CDM $141,900 $131,934 $117,938 $122,676 $142,735
West CDM 179,583 153,497 127,063 135,729 194,401
Fairgrounds 241,352 227,990 22,349 63,119 231,152
Other 197,410 123,496 79,029 188,252 244,902
TOTAL $760,245 $636,917 $346,379 $509,776 $813,190
Attachment B is an analysis that is provided to the Measure Q Citizen Oversight Committee that compares Sales Tax to Measure Q receipts by Major Industry Group. This is based on data that is provided by HdL and updated to reflect receipts in the correct reporting quarter. Although relatively close, these amounts may not tie in with the totals listed on Table B. Even though receipts for the fourth quarter have been received, data regarding the Major Industry Group will not be available until late spring 2024.

Parking Violation Revenue
Parking violation revenue for the first six months of the fiscal year came in 23% higher than the prior year. The increase was largely due to bail amounts (fees) increasing on July 1, 2023, as part of the User Fee cost of living adjustment and the increased ability to acquire vehicle registered owner data for citations/enforcement. Staff has re-evaluated projections for the second half of the fiscal year, and is recommending increasing parking violation revenue by $275,000, resulting in a new revenue projection of $1.2 million for parking violations.

Other General Fund Revenue Adjustments
Based on actual collections to date, an adjustment of $26,500 in Other Revenue is being recommended, which is primarily to account for the Federal Emergency Management Agency (FEMA) monies received for reimbursement of costs related to the 2023 Winter Storms.

The following Table D summarizes the requested General Fund Mid-Year adjustments:

Table D. Recommended FY 2022-23 General Fund Revenue Adjustments Account Current Budget
Projection
Recommended
Adjustment
2nd Quarter
Projection
Property tax $7,176,000 $324,000 $7,500,000
TOT 3,800,000 - 3,800,000
Sales tax 2,250,000 (150,000) 2,100,000
Parking violations 925,000 275,000 1,200,000
Other revenue 6,153,050 26,500 6,179,550
Total $20,304,050 $475,500 $20,779,550
Other Non-General Fund Revenues
In addition to the General Fund adjustments described above, staff will be requesting a decrease of $100,000 in the Open Space Fund to account for miscalculated license revenue projections when the original budget was adopted, and an increase of $30,000 Housing Reserve Fund to account for the projected investment income that will be generated from the funds that are held in the Housing Reserve Fund.
4 March 18, 2024 Item 11
City Council Agenda Report
FY 2023-24 Mid-Year Financial Report
March 18, 2024

Included in this report are also recommended revenue adjustments to the Enterprise funds that do not impact the General Fund Contingency. This includes an increase of $100,000 to the Water Fund; $35,000 to the Clean Water Fund; and $210,000 to the Wastewater Fund, which are largely due to increased usage charges related to current activity.

General Fund Operating Expenditures
Staff has reviewed expenditures through the second quarter of the current fiscal year and an increase of $301,500 in General Fund expenditure adjustments is being recommended. Below is information regarding the more significant General Fund adjustments being recommend, which are summarized along with the recommended adjustments in Table E.

Fire Protection Services
On July 10, 2023, the City Council approved the Memorandum of Agreement (MOA), which is a labor agreement, between the City of Del Mar and the Del Mar Firefighters Association. Since the MOA was approved after the adoption of the FY 2023-24 Budget, a total of $128,000 is included in the Mid-Year to cover the cost of negotiated items in FY 2023-24.

On September 5, 2023, the City Council approved a Fifth Amendment to the Agreement for Cooperative Fire Management Services, which authorized the addition of an Administrative Fire Captain position. Since then, the City has received the 1st and 2nd Quarter invoices for services and has determined that an additional $35,000 will be required to cover the cost for the remainder of the year.

On November 13, 2023, the City Council approved the purchase of ten (10) Self-Contained Breathing Apparatus (SCBA) replacement units, which serve as critical safety equipment for Fire Department personnel. It was recently determined that the current air compressor used to fill the SCBA units was not rated for the required pressures. The current air compressor is located at one of the Solana Beach fire stations. The cost to upgrade the air compressor is approximately $100,000, of which Del Mar would be responsible for $35,000.

Reclassification of Parking Enforcement Sergeant
Staff is recommending that the Parking Enforcement Sergeant position in the Community Service Department be reclassified to a Parking and Community Enforcement Lieutenant. This reclassification is more in line with the duties and responsibilities of the position and will enable the position to take on an expanded role in support of the Department’s needs regarding parking management, beach & community patrol program oversight, and use of related technologies.

Reclassification of the position as of April 1, 2024, will require a budget adjustment of $3,500 in FY 2023-24. While this isn’t a significant budget adjustment, the reclassification and related adjustments to the City’s compensation schedule require City Council approval.

Equipment Replacement
The Town Hall audio visual (A/V) equipment began to malfunction and fail at the February 5, 2024, City Council meeting. Since then, the City has experienced challenges with the Town Hall A/V equipment, including poor sound quality onsite and in the streaming/recording/televising of public meetings. In order to expedite repair of the system and ordering of necessary replacement equipment, staff is requesting that the City Council provide authorization for the City Manager to spend up to $100,000 for the emergency replacement of the Town Hall audio system which includes the dais and podium microphones, dais monitors, and the audio digital signal processor (DSP). The requested spending authority is based on a preliminary estimate provided by the City’s vendor AVI, which is currently being reviewed and refined by IT staff and Del Mar Television. 5 March 18, 2024 Item 11
City Council Agenda Report
FY 2023-24 Mid-Year Financial Report
March 18, 2024

A key component of the existing TAIDEN microphone system recently failed and cannot be repaired or replaced. The existing microphone system was purchased in 2018 and is no longer supported by the manufacturer. The current system uses a proprietary cable and “daisy chain” architecture, which creates many points of failure in the cabling: between each device in the “chain” and to each of the floor box connections. The break-down of the equipment on a regular basis is tedious, causes additional wear and tear on the delicate 6 PIN connectors, is not recommended by the manufacturer, and is likely a contributing factor to the failure. The audio DSP, the central audio processor, was purchased in 2016 for use in the temporary City Hall facility during the Civic Center construction. The DSP was scheduled for replacement in FY 2026 but must be replaced with a current model to maintain compatibility with the new microphone system.

The recommended replacement solution is made by Shure and is a common system successfully used by many public agencies, including Long Beach, Pleasant Hill, and San Luis Obispo. The new system will use a non-proprietary cabling system, either wireless technology or category 6 ethernet cable, and will be simpler to disconnect for events and maintain going forward. In addition to the audio system, the project includes 16” portable monitors with adjustable stands for meeting participants at the dais to view the PowerPoint presentations. The larger screen will be easier to read than the existing microphone/display combination units and will be easy to disconnect and safely store during Town Hall events. The total cost of the project is estimated at $100,000, which includes approximately $55,000 in equipment and $45,000 for labor. In addition to installation, configuration, and testing of the new equipment, the vendor will also need to remove all the old cabling to the floor boxes and conduits which is included in the labor cost.

Table E. Recommended FY 2022-23 General Fund Expenditure Adjustments Program Current
Budget
Projection
Enc &
Approp
Recommended
Adjustment
2nd Quarter
Projection
General government $5,746,470 $4,497 $- $5,750,967
Public safety 8,129,100 9,807 201,500 8,340,407
Public works 837,710 11,640 - 849,350
Non-Departmental 818,700 - - 818,700
Equipment Replacement 224,700 - 100,000 324,700
Total $15,756,680 $25,944 $301,500 $16,084,124
Other Non-General Fund Expenditure Adjustments
Recommended increases to Non-General Fund expenditures total $ 216,200, the most significant of which are increases of $81,630 to the Gas Tax Fund related to small curb/gutter repairs and tree maintenance throughout the City; $54,380 to the Open Space Fund related to Bark Beetle preventative treatment; and $60,000 to the Capital Improvement Fund related to unforeseen major facility repairs.

Included in this report are also recommended adjustments to the Enterprise funds that do not impact the General Fund Contingency. This includes an increase of $30,910 to the Water Fund; $8,510 to the Clean Water Fund; and $33,600 to the Wastewater Fund, which are largely due to increased operational costs related to the purchase of gas and vehicle maintenance. 6 March 18, 2024 Item 11
City Council Agenda Report
FY 2023-24 Mid-Year Financial Report
March 18, 2024

Reserves
An updated FY 2022-23 Reserve Summary Report is included with this report as Exhibit A of Attachment A, which reflects the following:
 Updated beginning balances at July 1, 2023 based on FY 2022-23 final results;  Current adopted budget which includes adjustments approved by the City Council from July 1, 2023 to February 20, 2024;
 Encumbrances and Continuing Appropriations for committed contracts or capital projects that were not completed by June 30, 2023; and
 Additional adjustments and reserve transfers recommended for approval, as described below.

As a result of the positive FY 2022-23 financial results, staff recommends that the Council authorize an additional reserve transfers including $640,000 to the Pension Reserve Fund; $200,000 to the Housing Reserve Fund; and $250,000 to the Capital Improvement Reserve (Table F). As CalPERS continues to underperform on their targeted return on investments, increasing the City’s unfunded liability, additional transfers to the Pension Reserve fund are important and recommended consistent with the City’s Pension Reserve Policy. Funding of the Housing Reserve is critically important as the City moves forward with implementation of the Housing Element, including seeking to develop a minimum of 61 units of affordable housing units at the Fairgrounds. Setting aside funds for capital projects is also important as the City continues to plan for important capital projects and ongoing infrastructure repairs and maintenance.

Table G below represents the estimated ending General Fund reserve balances at June 30, 2024, reflecting adjustments and additional reserve transfers recommended by staff as part of this MidYear process.

Table G. General Fund Reserve Balances
Account FY 2023-24
Original Budget
(6/19/23)
FY 2023-24
Mid-Year
(3/5/24)
Difference
General Fund Contingency 27.87% 29.60% 1.73%
General Fund Contingency $4,910,011 $5,357,792 $447,781 Pension Reserve* 3,760,000 4,400,000 640,000
Self-Insurance 350,003 415,632 65,629
Leave Liability 100,000 100,000 -
Equipment Replacement 983,200 760,700 (222,500)
Total General Fund $10,103,214 $11,034,124 $1,030,910
Housing Reserve 1,400,000 1,600,000 200,000
Capital Improvement Reserve 400,000 650,000 250,000
*An additional $1.4 million in Pension Reserve Funds are held in the Water and Wastewater fund.

Measure Q Fund
Revenues
Similar to sales tax, Measure Q revenues allocated to the City are made up of 1% of all taxable transactions that occur within the Del Mar city boundary. In addition, Measure Q is allocated a full 1% for online purchases made by Del Mar residents, at businesses located outside of Del Mar, and for vehicle purchases by Del Mar residents from out-of-town vendors/car dealers. 7 March 18, 2024 Item 11
City Council Agenda Report
FY 2023-24 Mid-Year Financial Report
March 18, 2024

Measure Q, like sales tax, is impacted by lower consumer spending on restaurants and hotels and autos and transportation sales. To date, the City has received approximately $1.7 million in Measure Q tax receipts. When compared to the same quarter last year, third quarter receipts (July-September 2023) came in 9.6% lower and fourth quarter receipts (October-December 2023) came in 4.8% higher. Based on current trends and quarterly reports prepared by HdL, staff is recommending decreasing Measure Q revenue by $200,000, resulting in a new projected budget of $3.2 million.

Expenditures
In FY 2020-21, the City Council established an undergrounding project budget for Tewa Court, which is now complete. In July 2021, the City Council established undergrounding districts 1A and X1A, both of which are in the final design phase and planned for construction in 2024. At the end of FY 2022-23, the Council authorized pre-formation activities for undergrounding district 1B.

Funds for activities related to these active undergrounding districts has been allocated by the Council. The total available funding for all Measure Q projects is currently at $6,538,860, which includes the $322,275 in carry over funds from FY 2022-23. Based on a review of all current activities, staff is recommending an increase to the undergrounding general account by $150,000 for administrative costs that are reimbursable to the General Fund.

Reserves
Based on the final FY 2022-23 year-end results, revenues received to date, and projected activity through the remainder of the fiscal year, the Measure Q fund balance at June 30, 2024, is projected at $4.28 million.

Finance Committee Feedback
Staff presented a similar Mid-Year Budget Report to the Finance Committee on March 5, 2024 and received feedback and input that has been incorporated into this report. Overall, the Committee expressed support for staff’s recommended budget adjustments, and suggested limiting explanations to recommended changes over $25,000; additional breakdown sales tax data by geographic area; and presenting information in the millions. It should be noted that the funding to update and replace the Town Hall A/V system was not included in the report presented to the Finance Committee, as the information was not available at the time, which resulted in a change to the final Equipment Replacement balance but no change to the General Fund Contingency.

OVERALL SUMMARY
After a thorough review of financial activity through January 2024, staff is recommending an increase of $475,500 to projected General Fund revenues and $301,500 in General Fund expenditures, and carry-over of unspent FY 2022-23 funds totaling $3,516,702. If these adjustments are approved, the new ending General Fund Contingency balance will increase from $4,910,011 as reported on June 19, 2023, to $5,357,792, which represents a 29.60% contingency (108 days of operations) and exceeds the current 25% General Fund Contingency goal.

NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:

This item is operational in nature and is not directly related to the City Council’s list of Goals and Priorities.
8 March 18, 2024 Item 11
City Council Agenda Report
FY 2023-24 Mid-Year Financial Report
March 18, 2024

FISCAL IMPACT:

Council approval of the recommended action for this agenda item will result in amending the Fiscal Year 2023-24 Operating and Capital Budget as included in Exhibit A of Attachment A.

ENVIRONMENTAL IMPACT:

The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.

ATTACHMENTS
Attachment A - Resolution 2024-XX – Amending the Fiscal Year 2023-24 Operating and Capital Budget
Attachment B - Major Industry Groups Quarterly Sales Tax/Measure Q Comparison 9 March 18, 2024 Item 11
Attachment A
RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING THE FISCAL YEAR 2023-2024

OPERATING AND CAPITAL BUDGET, AUTHORIZING THE

RECLASSIFICATION OF THE PARKING ENFORCEMENT

SERGEANT POSITION TO PARKING AND COMMUNITY

ENFORCEMENT LIEUTENANT, AND AMENDING THE

COMPENSATION PLAN FOR MANAGEMENT PROFESSIONAL

EMPLOYEES
WHEREAS, on June 19, 2023, the City Council of the City of Del Mar passed Resolution 2023-21, adopting the Fiscal Years 2023-2024 and 2024-2025 Operating and Capital Budget; and
WHEREAS, a comprehensive second quarter review of expenditures and revenues through December 31, 2023 has been completed; and WHEREAS, based on the results of the review, adjustments to the Fiscal Year 2023-2024 Operating and Capital Budget are needed in order to cover costs and account for anticipated revenues through the end of the current fiscal year (Exhibit “A”); and
WHEREAS, based on an evaluation of the Community Services Department operational enforcement needs, it is necessary to reclassify the Parking Enforcement Sergeant position to a Parking and Community Enforcement Lieutenant position and amend the Management Professional compensation plan (Exhibit “B”) to reflect the change; and
WHEREAS, it is necessary to purchase A/V equipment from the Equipment Replacement Fund for Fiscal Year 2023-2024 for an amount not to exceed $100,000.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that the above recitals are true and correct.

BE IT FURTHER RESOLVED that the Fiscal Year 2023-2024 Operating and Capital Budget is amended as shown in Exhibit “A” to the Resolution.

BE IT FURTHER RESOLVED that the reclassification of the Parking Enforcement Sergeant to Parking and Community Enforcement Lieutenant is hereby approved by the City Council.

BE IT FURTHER RESOLVED that the City Council does hereby approve and adopt the amended compensation plan for Management Professional employees as shown in Exhibit “B” to the Resolution.
10 March 18, 2024 Item 11
Resolution No. 2024-XX

BE IT FURTHER RESOLVED that the City Council does hereby provide authorization to the City Manager to approve the purchase of AV equipment from the Equipment Replacement Fund for Fiscal Year 2023-2024 for an amount not to exceed $100,000.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held on the 18th day of March 2024. ________________________________
Dave Druker, Mayor
City of Del Mar
APPROVED AS TO FORM:
________________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF DEL MAR
I, Sarah Krietor, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2024-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 18th day of March 2024, by the following vote:

AYES:

NOES:

RECUSE:

ABSENT:

ABSTAIN:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
11 March 18, 2024 Item 11

BEGINNING ENDING

BALANCE O & M CIP BALANCE
JUL 1, 2023 REVENUES EXPENDITURES EXPENDITURES IN (OUT) JUN 30, 2024 ACTUAL FY 2024 FY 2024 FY 2024 FY 2024 FY 2024 ESTIMATE CONTINGENCY 29.60% 20,692,650 6,413,333 (15,650,524) - 377,784 (6,475,451) $ 5,357,792 RESTRICTED: SELF-INSURANCE 437,632 - (22,000) - - - 415,632 DESIGNATED:

ENCUMBRANCES - - - - - - -
COASTAL PARKING REVENUE - 81,900 (81,900) - - - -
SIDEWALK CAFÉ 5,000 - (5,000) - - - -
PENSION RESERVE 3,400,000 - - - 1,000,000 - 4,400,000
LEAVE LIABILITY 100,000 - - - - - 100,000
EQUIPMENT REPLACEMENT 985,400 - (324,700) - 100,000 - 760,700 TOTAL GENERAL FUND 11,336,365 20,779,550 (16,084,124) - 1,477,784 (6,475,451) 11,034,124 3,200,000 7,372,624 - (6,291,585) - - 4,281,039
ENCUMBRANCES 397,275 - - (397,275) - - -
TOTAL MEASURE Q FUND 7,769,899 3,200,000 - (6,688,860) - - 4,281,039 - - - - - - -
97,400 90,384 - - - (187,784) -
118,310 9,835 (930,605) - 802,460 - -
746,860 - (1,475,633) - 728,773 - -

DESIGNATE D
ENCUMBRANCES 154,618 - - (154,618) - - -
CAPITAL IMPROVEMENT PROJECTS - 1,295,000 - (1,588,977) 293,977 - - OPEN SPACE ACQUISITION 86,388 - - - - - 86,388
TREE RESERVE 37,267 - - - - - 37,267
TOTAL OPEN SPACE FUND 278,273 2,041,860 (1,475,633) (1,743,595) 1,022,750 - 123,655 160,000 - - - - (160,000) -
45,000 13,894 (61,250) - 11,760 - 9,404

GENERAL FUNDMEASURE QEMERGENCY EXPENDITURE FUNDROAD MAINTENANCE REHABILITATION ACCTGAS TAX FUNDOPEN SPACE FUNDSUPPLEMENTAL LAW ENFORCEMENT FUNDREGIONAL COMMUNICATIONS FUND

CITY OF DEL MAR

RESERVE SUMMARY
FISCAL YEAR 2023-2024

TRANSFERS

MID-YEAR FINANCIAL REPORT
12 March 18, 2024 Item 11

BEGINNING ENDING

BALANCE O & M CIP BALANCE
JUL 1, 2023 REVENUES EXPENDITURES EXPENDITURES IN (OUT) JUN 30, 2024 ACTUAL FY 2024 FY 2024 FY 2024 FY 2024 FY 2024 ESTIMATE

CITY OF DEL MAR

RESERVE SUMMARY
FISCAL YEAR 2023-2024

TRANSFERS

MID-YEAR FINANCIAL REPORT
60,000 136,432 (79,670) - - - 116,762
30,000 52,065 (45,690) - - - 36,375
HOUSING RESERVE 1,100,000 - - - 500,000 1,600,000
TOTAL HOUSING FUND 1,152,065 30,000 (45,690) - 500,000 - 1,636,375 154,000 385,566 (93,672) - - - 445,894
46,000 3,572 (10,700) - - 8,872 (30,000)
2,632,810 200,000 (3,954,772) 1,121,962 - -
ENCUMBRANCES 591,015 - (591,015) - -
RESERVE FOR CAPITAL 200,000 - - - 450,000 650,000
DEBT SERVICE - - (905,670) - 905,670 - -
TOTAL CAPITAL IMPROVEMENT FUND 991,015 2,632,810 (905,670) (4,545,787) 2,477,632 - 650,000 - 874,180 - (1,234,180) 360,000 - -
527,000 3,190 - (527,000) - - 3,190
- 31,628 - - - - 31,628
290,000 308,724 (276,150) - - - 322,574
NET POSITION 1,459,839 4,436,000 (4,164,986) - 80,500 (556,794) 1,254,559 RESTRICTED:

CONTRIBUTED CAPITAL 4,028,272 - - - - - 4,028,272

DESIGNATED
ENCUMBRANCES 484,983 - (484,983) - - - -
SELF-INSURANCE 50,000 - - - - - 50,000
RATE STABILIZATION 200,000 - - - - - 200,000
CAPTIAL REPLACEMENT 350,000 - - (528,794) 528,794 - 350,000 NET PENSION LIABILITY (1,832,206) - - - - - (1,832,206) PENSION RESERVE 780,500 - - - - (80,500) 700,000
OPERATING RESERVE 500,000 - - - - - 500,000
EQUIPMENT REPLACEMENT 200,000 - (28,000) - 28,000 - 200,000 UTILITY PLANT IN SERVICE 7,274,127 - (385,000) - - - 6,889,127 TOTAL WATER FUND 13,495,515 4,436,000 (4,577,986) (1,013,777) 637,294 (637,294) 12,339,752 CAPITAL IMPROVEMENT FUNDSPECIAL PROJECT FUNDTRANSNET FUNDRTCIPWORKERS' COMPENSATION FUNDWATER FUNDPEG FEE FUNDGRANTS FUNDHOUSING FUNDAB 939 FUND 13 March 18, 2024 Item 11

BEGINNING ENDING

BALANCE O & M CIP BALANCE
JUL 1, 2023 REVENUES EXPENDITURES EXPENDITURES IN (OUT) JUN 30, 2024 ACTUAL FY 2024 FY 2024 FY 2024 FY 2024 FY 2024 ESTIMATE

CITY OF DEL MAR

RESERVE SUMMARY
FISCAL YEAR 2023-2024

TRANSFERS

MID-YEAR FINANCIAL REPORT
NET POSITION - 670,000 (749,950) - 79,950 -
-

DESIGNATED -
UTILITY PLANT IN SERVICE 141,348 - 141,348
ENCUMBRANCES 341,486 - (341,486) - -
CAPITAL REPLACEMENT RESERVE - (120,899) 120,899 -
TOTAL CLEAN WATER FUND 482,834 670,000 (749,950) (462,385) 200,849 - 141,348 NET POSITION 452,325 4,122,000 (3,826,291) - 117,000 (353,099) 511,935 -

RESTRICTED
IBANK RESERVE 228,828 - - - - - 228,828
CONTRIBUTED CAPITAL 650,814 - - - - - 650,814
LOAN RESERVE-STATE REVOLVING 332,979 - - - - - 332,979

DESIGNATED
ENCUMBRANCES 358,703 - - (358,703) - - -
SELF-INSURANCE 50,000 - - - - - 50,000
CAPITAL REPLACEMENT 350,000 - - (271,199) 271,199 - 350,000 NET PENSION LIABILITY (1,841,900) - - - - - (1,841,900) PENSION RESERVE 817,000 - - - - (117,000) 700,000
OPERATING RESERVE 408,000 - - - 67,000 - 475,000
EQUIPMENT REPLACEMENT 300,000 - (14,900) - 14,900 - 300,000 UTILITY PLANT IN SERVICE 8,497,298 - (700,000) - - - 7,797,298 RATE STABILIZATION 200,000 - - - - - 200,000
TOTAL WASTEWATER FUND 10,804,047 4,122,000 (4,541,191) (629,902) 470,099 (470,099) 9,754,954 TOTAL ENTERPRISE FUNDS 9,228,000 24,782,396 (9,869,127) (2,106,064) 1,308,242 (1,107,393) 22,236,054 TOTAL - ALL FUNDS 39,409,930 48,167,418 (29,832,291) (16,845,486) 7,960,628 (7,960,628) 40,899,571CLEANWATER FUND

WASTEWATER FUND
14 March 18, 2024 Item 11
ACTUAL ACTUAL ACTUAL ACTUAL % CURRENT MID-YEAR PROPOSED ACTUAL %

REVENUE REVENUE REVENUE REVENUE RECV'D ADOPTED ENC & BUDGET AMENDED REVENUE RECV'D PROJECTED

FINAL FINAL FINAL MID-YEAR MID-YEAR BUDGET APPROP REQUEST BUDGET MIDYEAR MIDYEAR REVENUE SOURCE OF FUNDS FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY2022-23 FY 2023-24 FY 2023-24 FY2023-24 FY 2023-24 FY 2023-24 2023-24 FY 2023-24GENERAL FUNDTAXES PROPERTY TAX 6, 6,384,954 7, 615,450 2, 241,627 40.4% 7, 927,920 - 176,000 7, 324,000 3,231,286 500,000 43.1% 7,450,000 VLF IN LIEU OF PROPERTY TAX 680,800 699,411 - 759,841 0.0% - 790,190 - 57 790,190 0.0% 806,920 SALES AND USE TAX 2, 1,147,970 2, 068,716 306,262 41.2% 2, 950,064 - 250,000 ( 2, 150,000) 1,193,779 100,000 56.8% 2,100,000 TRANSIENT OCCUPANCY TAX 3, 1,792,090 3, 419,866 1, 816,392 47.0% 3, 792,215 - 800,000 - 3, 2,123,582 800,000 55.9% 3,785,000 BUSINESS LICENSE TAX 229,534 282,187 17,818 276,466 6.4% - 200,000 - 200,000 61.9% 123,715 225,000 FRANCHISE TAX 324,804 404,226 59,113 442,409 13.4% - 300,000 - 300,000 48.4% 145,078 300,000 REAL PROPERTY TRANSFER TAX 220,962 274,365 46,840 134,893 34.7% - 140,000 - 83,261 140,000 59.5% 140,000 TOTAL 13,764,222 10,781,114 14, 5,793,970 977,890 38.7% 14, - 656,190 14, 174,000 6,900,758 830,190 46.5% 14,806,920 - -
LICENSES & PERMITS - - LICENSES & PERMITS 352 10,096 2,335 440 18.8% 500 - - 500 750 150.0% 758 JUNIOR LIFEGUARD 88,689 - 96,990 3,705 3.8% 95,000 - - 95,000 923 1.0% 95,000 PARKING PERMITS 31,333 21,315 30,060 15,881 52.8% 25,000 - - 25,000 13,298 53.2% 25,000 TOTAL 31,411 120,374 20,026 129,385 15.5% - 120,500 - 14,971 120,500 12.4% 120,758 -
FINES & FORFEITURES - MOVING VIOLATIONS/VEHICLE CODE FINES 42,640 47,019 58,170 25,049 43.1% 55,000 - - 55,000 34,638 63.0% 60,000 PARKING VIOLATIONS 896,374 1, 903,237 368,108 39.6% 541,553 - 925,000 1, 275,000 666,701 200,000 55.6% 1,450,000 PENALTIES 23,939 12,106 5,712 2,494 43.7% 12,000 - - 12,000 7,314 61.0% 12,000 ADMINISTRATIVE CITATIONS 43,595 27,600 88,167 46,150 52.3% 45,000 - - 45,000 28,450 63.2% 45,000 RED LIGHT ENFORCEMENT 52,859 65,903 73,937 27,671 37.4% 65,000 - - 65,000 46,332 71.3% 80,000 TOTAL 1, 1,049,003 1, 066,270 594,094 40.3% 1, 642,917 - 102,000 1, 275,000 783,435 377,000 56.9% 1,647,000 -
REVENUE FROM USE OF ASSETS - INV EARN-GENERAL 50,863 48,673 90,441 199,381 45.4% - 270,000 - 270,000 59.1% 159,517 300,000 RENTAL INCOME 133,190 199,944 230,372 69.5% 160,009 - 200,000 - 200,000 79.7% 159,447 220,000 PARKING METER INCOME 1, 1,600,304 1, 513,143 268,930 58.2% 1, 738,721 - 400,000 - 1, 625,652 400,000 44.7% 1,350,000 SIDEWALK CAFÉ USER FEE 6,339 2,940 1,469 - 0.0% 5,000 - - 5,000 6,015 120.3% 6,000 TOTAL 1, 1,785,107 1, 770,289 700,152 58.2% 1, 989,171 - 875,000 - 1, 950,631 875,000 50.7% 1,876,000REVENUE FROM OTHER AGENCIES MOTOR VEHICLE LICENSE FEE 4,919 3,130 4,040 - 0.0% 4,000 - - 4,000 - 0.0% 1,000 PUBLIC SAFETY AUGMENTATION FUND 85,433 102,840 46,145 107,147 43.1% - 100,000 - 54,209 100,000 54.2% 110,000 HOMEOWNER EXEMPT 35,718 36,737 35,835 5,361 15.0% 35,000 - - 35,000 6,213 17.8% 35,000 STATE MANDATED COST REIMB - - - - 0.0% 1,500 - - 1,500 128 8.5% 1,000 FEDERAL/STATE GRANTS - 21,325 5,000 521,598 10432.0% - - 20,500 20,500 20,556 100.3% 20,500 CORONAVIRUS RELIEF FUNDS - - - 870,883 0.0% - - - - - 0.0% - OFF-TRACK PARIMUTUEL 7,380 2,417 9,009 3,738 41.5% 8,000 - - 8,000 2,387 29.8% 7,000 SOLID WASTE 27,761 23,853 10,996 7,000 63.7% 11,000 - - 11,000 12,620 114.7% 25,000 TOTAL 172,895 1, 178,619 042,910 56.0% 583,842 - 159,500 20,500 96,113 180,000 53.4% 199,500 -
CHARGES - PLANNING SERVICES - PLANNING SERVICES 505,823 541,624 625,509 53.2% 332,928 - 520,000 - 520,000 41.0% 213,161 480,000 ENGINEERING SERVICES 170,688 151,057 93,816 181,888 51.6% - 120,000 - 84,078 120,000 70.1% 160,000 BUILDING SERVICES 504,913 435,382 606,602 60.7% 368,050 - 442,000 - 442,000 58.2% 257,075 442,000 TOTAL 1, 1,181,424 1, 128,062 413,999 56.2% 1, 794,794 - 082,000 - 1, 554,314 082,000 51.2% 1,082,000

CITY OF DEL MAR
FISCAL YEAR 2023-2024

MID-YEAR FINANCIAL REPORT

REVENUE SUMMARIES
15 March 18, 2024 Item 11
ACTUAL ACTUAL ACTUAL ACTUAL % CURRENT MID-YEAR PROPOSED ACTUAL %

REVENUE REVENUE REVENUE REVENUE RECV'D ADOPTED ENC & BUDGET AMENDED REVENUE RECV'D PROJECTED

FINAL FINAL FINAL MID-YEAR MID-YEAR BUDGET APPROP REQUEST BUDGET MIDYEAR MIDYEAR REVENUE SOURCE OF FUNDS FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY2022-23 FY 2023-24 FY 2023-24 FY2023-24 FY 2023-24 FY 2023-24 2023-24 FY 2023-24

CITY OF DEL MAR
FISCAL YEAR 2023-2024

MID-YEAR FINANCIAL REPORT

REVENUE SUMMARIES
OTHER REVENUE SOURCES PARKING IN-LIEU FEE 8,510 1,554 - - 0.0% 5,000 - - 5,000 6,892 137.8% 6,900 ADMINISTRATIVE CHARGE 910,340 910,344 910,344 50.0% 455,172 - 965,790 - 965,790 48.5% 468,822 965,780 CONTRIBUTIONS 43,719 214,996 3,660 - 0.0% - - 6,000 6,000 5,320 88.7% 6,000 ADMINISTRATIVE CHARGE-MEASURE Q 68,951 53,259 59,875 - 0.0% - 150,000 - - 150,000 0.0% 150,000 EXPENDITURE REIMBURSEMENT 25,305 55,042 3,811 - 0.0% - 163,070 - 15,323 163,070 9.4% 160,000 MISCELLANEOUS 887,952 247,062 17,262 163,654 10.5% 25,000 - - 25,000 31,540 126.2% 40,000 TOTAL 1, 2,123,143 1, 303,891 141,344 41.4% 1, 472,434 - 308,860 6,000 1, 527,897 314,860 40.1% 1,328,680 - -
TOTAL GENERAL FUND 19,331,728 17,124,097 21, 9, 999,774 42.3% 20, 297,154 - 304,050 20, 475,500 9,828,119 779,550 47.3% 21,060,858 -
MEASURE Q FUND 3, 2,339,901 3, 297,998 1, 401,946 40.8% 3, 386,397 - 400,000 ( 3, 200,000) 1,911,144 200,000 59.7% 3,300,000 -
ROAD MAINTENANCE REHAB ACCOUNT 81,628 79,664 90,384 29,024 32.1% 97,400 - - 97,400 48,309 49.6% 95,000 -
GAS TAX FUND 101,400 104,286 37,077 105,890 35.0% - 118,310 - 60,442 118,310 51.1% 115,000 -

OPEN SPACE FUND -
-
TAXES 27,412 10,958 34,115 28,397 83.2% 12,000 - - 12,000 8,150 67.9% 12,000 LICENSE & PERMITS 109,794 358,560 390,339 44.1% 172,279 - 540,000 (100,000) 440,000 45.5% 200,400 450,000 FEDERAL/STATE GRANTS 35,000 - - - 0.0% - 680,000 - 680,000 26.6% 180,672 680,000 OFF-TRACK PARIMUTUEL 4,227 1,612 4,334 819 18.9% 5,000 - - 5,000 1,591 31.8% 5,000 CONTRIBUTIONS 40,000 - 102,856 102,856 100.0% 862,000 - - 34,000 862,000 3.9% 862,000 MISCELLANEOUS 51,268 39,667 8,021 4,573 57.0% 42,860 - - 42,860 5,414 12.6% 30,000TOTAL OPEN SPACE FUND 162,031 516,468 539,665 57.2% 2, 308,924 - 141,860 ( 2, 100,000) 430,227 041,860 21.1% 2,039,000 -
SUPPLEMENTAL LAW FUND 101,850 157,926 95,271 166,847 57.1% - 160,000 - 160,000 72.6% 116,180 160,000 -
REGIONAL COMMUNICATION 44,061 44,186 43,990 - 0.0% 45,000 - - 45,000 - 0.0% 44,000 -
GRANTS FUND 51,930 69,787 71,515 9,978 14.0% 60,000 - - 60,000 25,885 43.1% 60,000 -
HOUSING FUND 1,072 51,620 2,546 3,067 120.5% - - 30,000 30,000 7,873 26.2% 30,000 -
AB 939 51,475 193,546 37,500 159,145 23.6% - 154,000 - 77,678 154,000 50.4% 160,000 -
PEG FEE FUND 42,868 44,183 43,647 16,184 37.1% 46,000 - - 46,000 20,844 45.3% 44,000 16 March 18, 2024 Item 11
ACTUAL ACTUAL ACTUAL ACTUAL % CURRENT MID-YEAR PROPOSED ACTUAL %

REVENUE REVENUE REVENUE REVENUE RECV'D ADOPTED ENC & BUDGET AMENDED REVENUE RECV'D PROJECTED

FINAL FINAL FINAL MID-YEAR MID-YEAR BUDGET APPROP REQUEST BUDGET MIDYEAR MIDYEAR REVENUE SOURCE OF FUNDS FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY2022-23 FY 2023-24 FY 2023-24 FY2023-24 FY 2023-24 FY 2023-24 2023-24 FY 2023-24

CITY OF DEL MAR
FISCAL YEAR 2023-2024

MID-YEAR FINANCIAL REPORT

REVENUE SUMMARIES
CAPITAL IMPROVEMENT FUND FEDERAL/STATE GRANTS 144,140 211,768 - 684,949 0.0% 1, 1, 129,560 - 503,250 2, 111,102 632,810 4.2% 2,632,810 CONTRIBUTIONS - - - - 0.0% - - - - - - LOAN PROCEEDS - - - - 0.0% - - - - - - MISCELLANEOUS 12,758 - 63,564 22,815 35.9% - - - - 41,221 42,000TOTAL CAPITAL IMPROVEMENT FUND 144,140 224,526 22,815 748,513 3.0% 1, 1, 129,560 - 503,250 2, 152,323 632,810 5.8% 2,674,810 -
TRANSNET FUND 75,050 152,346 74 133,698 0.1% 49,070 477,930 - 49,066 527,000 9.3% 527,000 -
RTCIP FUND 2,479 2,715 23,784 23,720 99.7% - - - - 228 100.0% 500 -
SPECIAL PROJECTS FUND 65,000 147,170 82,916 225,000 36.9% - - - - - 0.0% - -
TOTAL GENERAL GOVERNMENTAL FUNDS 24,267,862 20,592,435 27, 11, 756,344 40.9% 28, 350,101 1, 134,110 205,500 552,320 29, 12,728,318 891,930 42.6% 30,310,168 -
WORKERS' COMPENSATION FUND 240,157 235,541 290,088 46.6% 135,147 - 290,000 - 290,000 50.6% 146,880 300,000 -

WATER UTILITY FUND -
-
INVESTMENT EARNINGS 15,717 32,206 - 20,125 100.0% 15,000 - - 15,000 22,192 147.9% 30,000 WATER SALES 2, 2,394,497 2, 393,663 1, 250,941 56.1% 2, 262,532 - 375,000 - 2, 1,362,692 375,000 57.4% 2,375,000 READY TO SERVE CHARGE 1, 1,644,154 1, 747,817 860,332 45.7% 1, 850,768 - 800,000 1, 100,000 954,624 900,000 50.2% 1,950,000 OTHER CONNECTION FEES 62,444 64,876 57,667 35,180 61.0% 54,000 - - 54,000 28,920 53.6% 48,000 MISCELLANEOUS 160,215 159,133 44,450 101,824 43.7% 92,000 - - 92,000 8,956 9.7% 35,000 TOTAL OPERATING REVENUE 4, 4,295,948 4, 378,774 2, 270,764 51.8% 4, 213,055 - 336,000 4, 100,000 2,377,384 436,000 53.6% 4,438,000 -

CLEAN WATER PROGRAM -
-
INVESTMENTS 617 1,445 - 1,736 100.0% 3,000 - - 3,000 2,110 70.3% 4,000 SERVICE CHARGE 589,891 632,149 623,696 50.2% 312,985 - 630,000 35,000 665,000 54.6% 362,767 665,000 MISCELLANEOUS 2,217 30,951 5,266 1,353 25.7% 2,000 - - 2,000 1,552 77.6% 5,000 TOTAL CLEAN WATER PROGRAM 622,287 634,984 628,962 50.3% 316,074 - 635,000 35,000 670,000 54.7% 366,429 674,000WASTEWATER FUND INVESTMENT EARNINGS 15,168 24,622 - 18,317 100.0% 40,000 - - 40,000 19,748 49.4% 40,000 SERVICE CHARGES 1, 1,677,265 1, 767,441 860,666 45.5% 1, 847,427 - 840,000 1, 130,000 954,728 970,000 48.5% 1,970,000 USAGE CHARGES 2, 1,672,477 1, 008,043 923,924 47.8% 1, 918,819 - 920,000 80,000 2, 1,029,256 000,000 51.5% 2,000,000 OTHER SEWER FEES 90,210 74,101 67,657 48,327 71.4% 75,000 - - 75,000 35,439 47.3% 75,000 MISCELLANEOUS 18,490 233,705 56,127 11,702 20.8% 37,000 - - 37,000 7,720 20.9% 40,000 TOTAL WASTEWATER FUND 3, 3,682,170 3, 899,352 1, 908,374 47.2% 3, 844,592 - 912,000 4, 210,000 2,046,891 122,000 49.7% 4,125,000 -
TOTAL ENTERPRISE FUNDS 8, 8,600,405 8, 913,109 4, 808,100 49.7% 8, 373,721 - 883,000 9, 345,000 4,790,704 228,000 51.9% 9,237,000 -
TOTAL ALL FUNDS 33,416,513 29,432,997 36, 15,858,969 854,532 43.0% 37,307,110 1,552,320 550,500 39, 17,665,902 409,930 44.8% 39,847,168 17 March 18, 2024 Item 11
ACTUAL ACTUAL ACTUAL ACTUAL % CURRENT MID-YEAR PROPOSED ACTUAL %

EXP EXP EXP EXP EXPENSED ADOPTED ENC & BUDGET AMENDED EXP EXP PROJECTED

FINAL FINAL FINAL MID-YEAR MID-YEAR BUDGET APPROP REQUEST BUDGET MIDYEAR MIDYEAR EXP DEPARTMENT FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24

GENERAL FUNDGENERAL GOVERNMENT
CITY COUNCIL 22,010 22,669 23,400 9,235 39.5% 41,080 - - 41,080 12,012 29.2% 44,000 LEGAL SERVICES 569,951 432,042 625,181 31.2% 195,121 - 450,000 - 450,000 29.8% 134,040 450,000 CITY MANAGER 971,234 850,489 714,344 41.8% 298,442 - 881,400 - 881,400 46.9% 412,969 900,000 HUMAN RESOURCES 191,669 168,257 226,829 50.7% 114,899 - 230,080 - 230,080 56.5% 130,000 230,000 CITY CLERK 252,426 247,843 337,212 50.4% 169,849 - 300,890 - 300,890 56.4% 169,585 334,020 INFORMATION SYSTEMS 392,818 449,278 504,087 67.4% 339,638 - 551,240 - 551,240 61.2% 337,507 556,000 FINANCE SERVICES 715,272 781,332 736,709 48.8% 359,694 - 802,020 - 802,020 46.9% 376,321 800,000 RISK MANAGEMENT 416,184 286,591 280,408 87.6% 245,680 - 352,150 - 352,150 89.6% 315,510 340,000 PLANNING SERVICES 1, 954,394 1, 124,971 196,048 55.6% 1, 664,810 - 635,760 - 1,635,760 42.7% 1, 698,502 620,000 CODE ENFORCEMENT 129,128 140,177 85,770 148,242 57.9% 4,497 144,750 - 93,517 149,247 62.7% 150,000 BUILDING SERVICES 423,102 349,196 485,477 48.7% 236,356 - 357,100 - 357,100 51.5% 183,886 345,000 TOTAL 4, 5,038,847 5, 852,186 2, 277,937 51.5% 5, 719,494 4,497 746,470 - 5, 2, 750,967 49.8% 5, 863,849 769,020PUBLIC SAFETY LAW ENFORCEMENT 2, 2,647,355 2, 635,662 687,591 33.8% 2, 909,246 - 862,770 - 2,862,770 33.1% 2, 948,141 850,000 LIFEGUARD SERVICES 1, 1,125,842 1, 267,016 393,458 54.2% 1, 754,922 6,052 473,640 - 1,479,692 53.9% 1, 797,723 480,000 PARKING ENFORCEMENT 742,191 1, 826,516 084,591 43.9% 1, 475,892 3,023 142,960 3,500 1,149,483 45.7% 1, 525,204 150,000 FIRE PROTECTION 2, 2,373,982 2, 400,394 1, 442,988 52.9% 2, 291,494 732 619,480 2, 198,000 1, 818,212 49.9% 2, 405,147 815,000 HAZARDOUS WASTE MANAGEMENT 17,629 17,648 17,632 17,632 100.0% 20,250 - - 20,250 20,077 99.1% 15,000 SOLID WASTE 4,647 4,207 3,508 1,124 32.0% 5,000 - - 5,000 1,109 22.2% 3,000 EMERGENCY PREPAREDNESS 1,314 1,318 2,884 1,112 38.6% 5,000 - - 5,000 1,347 26.9% 5,000 TOTAL 7, 6,912,543 7, 153,178 3, 632,652 45.2% 8, 451,421 9,807 129,100 8, 201,500 3, 340,407 44.3% 8, 698,748 318,000PUBLIC WORKS ENGINEERING SERVICES 174,469 145,511 38,014 137,256 27.7% 11,640 263,750 - 50,254 275,390 18.2% 235,000 STORM DRAIN 91,273 134,225 78,682 154,487 50.9% - 205,960 - 95,132 205,960 46.2% 210,000 FACILITIES 238,954 184,408 89,692 237,242 37.8% - 368,000 - 368,000 36.7% 134,901 368,000 TOTAL 504,696 464,144 528,985 39.0% 206,387 11,640 837,710 - 849,350 33.0% 280,287 813,000NON-DEPARTMENTAL COMMUNITY SUPPORT 274,573 390,627 415,129 58.4% 242,287 - 414,910 - 414,910 59.0% 244,666 414,910 TV STUDIO 82,855 80,574 97,575 47,604 48.8% - 115,850 - 13,578 115,850 11.7% 114,000 CITY MEMBERSHIPS 90,754 88,191 93,740 90,054 96.1% - 104,310 - 97,971 104,310 93.9% 102,000 CITY HALL - GENERAL 111,432 129,645 67,812 157,091 43.2% - 183,630 - 75,775 183,630 41.3% 180,000 TOTAL 554,770 693,881 763,535 58.6% 447,756 - 818,700 - 818,700 52.8% 431,990 810,910TOTAL GENERAL FUND BEFORE EQUIPMENT REPLACEMENT 13,163,389 13,010,855 14,203,109 6,825,058 48.1% 15, 25,944 531,980 15, 201,500 7,274,874 759,424 46.2% 15,710,930 EQUIPMENT REPLACEMENT 65,687 55,423 987,427 91.3% 901,147 - 224,700 100,000 4,562 324,700 1.4% 224,700TOTAL GENERAL FUND INCLUDING EQUIPMENT REPLACEMENT 13,229,076 13,066,278 15,190,536 7,726,205 50.9% 15, 25,944 756,680 16, 301,500 7,279,436 084,124 45.3% 15,935,630

CITY OF DEL MAR
FISCAL YEAR 2023-2024

MID-YEAR FINANCIAL REPORT

EXPENDITURE SUMMARIES
18 March 18, 2024 Item 11
ACTUAL ACTUAL ACTUAL ACTUAL % CURRENT MID-YEAR PROPOSED ACTUAL %

EXP EXP EXP EXP EXPENSED ADOPTED ENC & BUDGET AMENDED EXP EXP PROJECTED

FINAL FINAL FINAL MID-YEAR MID-YEAR BUDGET APPROP REQUEST BUDGET MIDYEAR MIDYEAR EXP DEPARTMENT FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24

CITY OF DEL MAR
FISCAL YEAR 2023-2024

MID-YEAR FINANCIAL REPORT

EXPENDITURE SUMMARIES
- -
MEASURE Q FUND 202,171 1, 907,051 325,555 47.8% 6, 633,670 216,585 322,275 6, 150,000 18,250 688,860 0.3% 6,688,860 - -
ROAD MAINTENANCE REHAB ACCOUNT - - - - 0.0% - - - - - 0.0% -GAS TAX FUND STREET MAINTENANCE 132,780 182,129 276,033 48.7% 134,417 9,835 351,830 27,850 389,515 29.8% 115,916 384,200 STREET LIGHTS/SIGNS 101,422 125,632 48,455 161,080 30.1% - 184,210 2,180 73,126 186,390 39.2% 185,400 STREET LANDSCAPING 199,692 278,477 272,320 39.6% 107,892 - 303,100 51,600 354,700 55.5% 196,796 352,600TOTAL GAX TAX FUND 433,894 586,238 709,433 41.0% 290,764 9,835 839,140 81,630 930,605 41.5% 385,838 922,200OPEN SPACE FUND POWERHOUSE OPERATIONS 240,099 371,958 379,591 46.8% 177,684 3,023 492,430 - 495,453 41.1% 203,613 497,000 BEACH MAINTENANCE 310,229 337,976 363,402 50.0% 181,727 - 445,350 1,630 446,980 40.2% 179,510 442,300 PARK MAINTENANCE 222,509 307,011 309,117 41.1% 127,195 - 480,450 52,750 533,200 30.7% 163,499 530,200TOTAL OPEN SPACE FUND 1, 772,837 1, 016,945 052,110 46.3% 1, 486,606 3,023 418,230 54,380 1,475,633 37.0% 1, 546,622 469,500SUPPLEMENTAL LAW ENFORCEMENT - - - - 0.0% - - - - 0.0% -REGIONAL COMMUNICATION FUND 61,607 86,302 40,960 - 0.0% 61,250 - - 61,250 - 0.0% 61,250GRANTS FUND 37,917 29,309 69,752 13,285 19.0% 71,170 - 8,500 79,670 12,729 16.0% 79,670HOUSING FUND 95,600 87,035 53,433 101,143 52.8% 40,000 - 5,690 45,690 45,684 100.0% 45,690AB 939 88,477 35,989 150,398 4,566 12.7% 78,840 14,832 - 93,672 27,020 28.8% 93,672PEG FEE FUND 10,427 6,949 18,510 6,557 35.4% 10,700 - - 10,700 6,319 59.1% 10,700TOTAL GENERAL O&M FUNDS 16,095,259 14,803,570 18,543,988 9,215,086 49.7% 24, 375,909 492,595 25, 601,700 8,321,898 470,204 32.7% 25,307,172CAPITAL IMPROVEMENT FUNDS OPEN SPACE CIP 84,595 137,311 584,768 20.0% 1, 116,975 592,000 - 151,595 1, 64,747 743,595 3.7% 1,743,595 GENERAL FUND CIP 298,818 763,030 909,191 25.1% 2, 228,390 1, 634,856 60,000 850,931 4,545,787 11.2% 4, 508,814 545,787 DEBT SERVICE-CITY HALL 906,996 905,661 904,283 75.1% 678,764 - 905,670 - 905,670 75.5% 684,093 905,670 TRANSNET II CIP 59,859 152,680 - 133,264 0.0% 49,070 477,930 - 49,066 527,000 9.3% 527,000 RTCIP FUND 5,000 - - - 0.0% - - - - - 0.0% -TOTAL CAPITAL IMPROVEMENT FUNDS 1, 1,350,268 2, 963,682 1, 531,506 40.5% 5, 024,129 2, 610,456 60,000 051,596 7, 1, 722,052 16.9% 7, 306,720 722,052SPECIAL PROJECT FUND 297,055 368,344 452,662 47.2% 213,622 354,000 6,000 874,180 1,234,180 10.3% 1, 127,014 234,180TOTAL GENERAL GOVERNMENTAL FUNDS 18,427,285 16,450,893 21,528,156 10,452,837 48.6% 30,457,051 3,301,685 34, 667,700 9,755,632 426,436 28.3% 34,263,404WORKERS' COMPENSATION FUND 286,439 228,848 380,724 46.2% 176,055 13,000 263,150 - 276,150 83.7% 231,003 274,000 19 March 18, 2024 Item 11
ACTUAL ACTUAL ACTUAL ACTUAL % CURRENT MID-YEAR PROPOSED ACTUAL %

EXP EXP EXP EXP EXPENSED ADOPTED ENC & BUDGET AMENDED EXP EXP PROJECTED

FINAL FINAL FINAL MID-YEAR MID-YEAR BUDGET APPROP REQUEST BUDGET MIDYEAR MIDYEAR EXP DEPARTMENT FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2022-23 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24 FY 2023-24

CITY OF DEL MAR
FISCAL YEAR 2023-2024

MID-YEAR FINANCIAL REPORT

EXPENDITURE SUMMARIES
WATER FUND GENERAL ADMINISTRATION 1, 1,739,596 1, 773,539 653,945 46.0% 2, 760,114 40,976 087,540 30,910 2,159,426 34.6% 2, 746,519 159,400 RISK MANAGEMENT 94,604 153,582 132,948 91.3% 121,425 - 171,070 - 171,070 90.3% 154,514 170,000 RAW WATER SUPPLY 1, 1,607,704 1, 647,167 677,581 48.4% 1, 811,152 - 811,460 - 1,811,460 43.7% 1, 791,098 810,900 TREATMENT/DELIVERY 346,427 445,740 441,012 32.6% 143,700 - 436,030 - 72,700 436,030 16.7% 437,000TOTAL WATER FUND O&M 4, 3,788,331 3, 020,028 1, 905,486 47.0% 4, 836,391 40,976 506,100 30,910 4, 1, 577,986 38.6% 4, 764,831 577,300 WATER CAP IMPROVEMENT 16,619 1,367 855,919 5,422 396.6% 979,992 33,785 - 1, 16,315 013,777 1.6% 1,013,777TOTAL WATER FUND 4, 3,804,950 3, 875,947 1, 906,853 47.1% 5, 841,813 74,761 486,092 30,910 5, 1, 591,763 31.9% 5, 781,146 591,077CLEAN WATER FUND PLANNING 59,593 48,032 66,315 34,416 51.9% 63,720 - - 63,720 35,205 55.2% 63,200 CODE ENFORCEMENT 35,490 32,856 37,415 22,480 60.1% 38,480 - - 38,480 22,888 59.5% 37,800 CLEAN WATER MANAGEMENT 211,351 266,563 77,131 281,209 27.4% - 314,750 - 314,750 42.0% 132,277 315,000 PUBLIC WORKS 201,981 211,756 275,141 46.1% 126,753 - 324,490 8,510 333,000 42.2% 140,559 333,000TOTAL CLEAN WATER O & M 494,220 573,402 660,080 39.5% 260,780 - 741,440 8,510 749,950 44.1% 330,929 749,000 CLEAN WATER CAP IMPROVEMENT 92,114 20,832 3,462 41,124 1187.9% 438,930 23,455 - 4,208 462,385 0.9% 462,385TOTAL CLEAN WATER FUND 515,052 665,516 663,542 45.5% 1, 301,904 23,455 180,370 8,510 1,212,335 27.6% 1, 335,137 211,385WASTEWATER FUND RISK MANAGEMENT 98,838 138,316 131,867 91.3% 120,344 - 180,070 - 180,070 85.8% 154,514 180,000 WASTEWATER TRANSPORTATION 16,540 216,715 - 102,276 0.0% - 133,750 - 29,702 133,750 22.2% 132,400 WASTEWATER TREATMENT 736,349 703,746 909,145 72.6% 659,704 - 983,880 - 983,880 63.8% 627,909 984,000 DEBT SERVICE 564,625 564,764 150,176 543,153 361.7% 569,390 - - 569,390 95.6% 544,430 567,200 WASTEWATER PROGRAM 2, 2,014,779 2, 324,435 109,626 39.7% 2, 837,756 536,700 33,600 103,801 2,674,101 35.0% 2, 935,543 674,000TOTAL WASTEWATER FUND O&M 3, 3,631,306 3, 747,801 2, 403,090 63.5% 4, 160,957 403,790 33,600 103,801 4, 2, 541,191 50.5% 4, 292,098 537,600 WASTEWATER CAPITAL IMPROVEMENT 16,368 - 317,270 3,850 100.0% 629,902 - - 1,390 629,902 0.2% 629,902TOTAL WASTEWATER FUND 4, 3,647,674 3, 065,071 2, 403,090 63.6% 5, 164,807 033,692 33,600 103,801 5, 2, 171,093 44.4% 5, 293,488 167,502TOTAL ENTERPRISE FUNDS 9, 7,967,676 7, 606,534 4, 973,485 54.0% 11, 308,524 202,017 700,154 73,020 11, 4,409,771 975,191 36.8% 11,969,964TOTAL EXPENDITURES 28,262,667 24,705,007 29,882,365 14,937,416 50.0% 42,420,355 3,516,702 46,677,777 740,720 14,396,406 30.8% 46,507,368 20 March 18, 2024 Item 11
City of Del Mar
Summary of Encumbrances and Continuing Appropriations
Fiscal Year 2022-23
Project Name Department Account Number Amounts
General Fund
Motorola Radios & Supp (PO 56-00221) CS 01.5631.2600 6,052 Motorola Radios & Supp (PO 56-00221) CS 01.5632.2600 3,023 Motorola Radios & Supp (PO 56-00224) CS 01.5536.2300 4,497 Geotechnical Service (PO 58-00637) PW 01.5220.3210 11,640 Wildland Hose Packs (PO 57-00126) Fire 01.5730.2600 732 Total Fund 25,944 $
Measure Q Fund
Shores Park Master Plan CM 02.7000.7003 33,828
Pavement Rehabilitation PW 02.7000.7009 -
Undergrounding - Tewa Ct PW 02.7000.7201 108,376
Undergrounding 1A - Stratford Ct. South PW 02.7000.7202 11,037 Undergrounding X1A - Crest Cyn PW 02.7000.7203 96,216
Undergrounding 1B -Stratford Ct. North PW 02.7000.7204 72,818 Total Fund 322,275 $
Gas Tax Fund
Cathotic Protection Assess (PO58-00677) PW 20.5845.3200 9,835 Total Fund 9,835 $
Open Space Fund
Motorola Radios & Supp (PO 56-00221) CS 21.5635.2600 3,023 $ Total Fund 3,023 $
Open Space CIP
Riverpath Del Mar PW 21.7000.7007 113,522 $
20th St Lifeguard Tower Improv PW 21.7000.7040 20,650
20th St Lifeguard Driveway Improv PW 21.7000.7051 17,423 Total Fund 151,595 $
AB939 Fund
SB1383 Consulting (PO 52-00064) CM 26.5225.2300 14,832 $ $ 14,832
General Fund CIP
Pavement Rehabilitation PW 40.7000.7009 - $
Major Facility Repairs PW 40.7000.7010 36,346
CDM Bridge over San Dieguito PW 40.7000.7011 1,503,250 * Jimmy Durante Street Striping PW 40.7000.7013 18,350
Jimmy Durante Blvd Bluff Repairs PW 40.7000.7026 138,712 Torrey Pines Bridge PW 40.7000.7036 10,181
Major Arterial Bike Route Repairs PW 40.7000.7041 -
Hoska Ave Alley Assessment PW 40.7000.7047 88,192
San Dieguito Dr Development PW 40.7000.7048 55,900
Beach Colony Ped Improvements PW 40.7000.7050 -
Total Fund 1,850,931 $
21 March 18, 2024 Item 11
City of Del Mar
Summary of Encumbrances and Continuing Appropriations
Fiscal Year 2022-23
Project Name Department Account Number Amounts
TransNet CIP
Roadway & Sidewalk Improv PW 44.7000.7002 49,070 $
Pavement Rehabilitation PW 44.7000.7009 -
Beach Colony Ped Improvements PW 44.7000.7053 -
Total Fund 49,070 $
Special Projects
Housing Element - 6th Cycle PL 49.8000.8004 4,195
SCOUP Sand Replenishing Permit PL 49.8000.8008 71,240
NC/PC Zone Code Amendment PL 49.8000.8011 15,000
Fairgrounds Housing Agreement PL 49.8000.8013 357,540
Short Term Rental Ordinance & LCPA PL 49.8000.8014 80,000 Update Community Plan Safety Element PL 49.8000.8018 43,500 Environmental Justice Element PL 49.8000.8019 5,000
Affordable Housing Incentives PL 49.8000.8020 78,000
SB35 Streamlining Procedures PL 49.8000.8021 1,500
Objective Design Standards PL 49.8000.8022 77,000
Housing State Law Alignment #1 PL 49.8000.8023 6,000
Business Support/Parking PL 49.8000.8025 2,150
ADU Facilitation Measures PL 49.8000.8026 38,500
Housing State Law Alignment #2 PL 49.8000.8027 5,000
6th Cycle Zoning Programs PL 49.8000.8028 32,000
HAP Grant Expenditures PL 49.8000.8029 57,555
Total Fund 874,180 $
Workers' Compensation Fund
WC Implementation Fees (PO 54-00051) FI 50.5420.3200 13,000 $ Total Fund 13,000 $
Water Fund
Rate Study Consulting PW 51.5840.3200 40,976 $
Infrastructure Improvements PW 51.7000.7017 -
Valve Replacements PW 51.7000.7037 33,785
$ 74,761
Clean Water Fund
Los Penasquitos Lagoon Repairs PW 55.7000.7015 1,824 $
Storm Drain Improvements PW 55.7000.7045 21,631
$ 23,455
Wastewater Fund
Rate Study Consulting PW 57.5840.3200 40,976 $
Backup Grinder (PO 58-00620) PW 57.5840.5300 62,825
Infrastructure Improvements PW 57.7000.7024 -
` 103,801 $
Total Encumbrances 3,516,702 $
* Offset with $1,330,830 in Federal and $172,420 in County funding which will be reflected in the Revenue Summary Report.
22 March 18, 2024 Item 11
City of Del Mar
Cash Flow Report
General Fund
Fiscal Year 2023-24
Mid-Year
Adopted Proposed
FY 2024 FY 2024
(6/19/23) (3/18/24) Difference
(A) (B) (C=B-A)
Total Revenue 20,779,550 20,311,980 467,570
Total Expenditures 16,084,124 15,550,560 533,564
Transfers
RMRA Reimb (97,400) (187,784) (90,384)
Gas Tax 720,830 802,460 81,630
Open Space 681,370 728,773 47,403
SLESF (160,000) (160,000) -
Regional Comm 10,386 11,760 1,374
Housing Fund Transfer 300,000 500,000 200,000
Capital Improvement Reserve 200,000 450,000 250,000
Clean Water (non-CIP) 106,440 79,950 (26,490)
PEG Fee Reimb (30,000) (30,000) -
Total Transfers 1,829,026 2,195,159 366,133
City Hall Debt 905,670 905,670 -
Cash Flow (before CIP & SP) 2,026,724 $ 1,594,597 $ (432,127) $ Transfer to CIP
Open Space 187,000 293,977 106,977
General Fund 1,083,500 1,121,962 38,462

RTCIP - - -
Clean Water 65,000 120,899 55,899
Total CIP 1,335,500 1,536,838 201,338
Transfer to Special Projects 360,000 354,000 6,000
Cash Flow (after CIP & SP) 337,224 $ (302,241) $ (639,465) $ Reserves
Contingency Reserves 4,910,011 5,357,792 447,781
Self-Insurance 350,003 415,632 65,629
Pension Reserves 3,760,000 4,400,000 640,000
Leave Liability 100,000 100,000 -
Equipment Replecement 983,200 760,700 (222,500)
11,034,124 10,103,214 930,910
23 March 18, 2024 Item 11

CITY OF DEL MAR

MANAGEMENT AND PROFESSIONAL COMPENSATION PLAN
SALARY INCREASE 2.5%

POSITION TITLE RANGE
City Manager* M500 Contract 257,088.00
Assistant City Manager M900 - 212,258.10 161,771.40
Department Directors M850 - 189,516.16 144,438.75
Deputy Directors/Managers M800 - 148,586.86 113,244.70
Finance Officer M780 - 135,926.48 103,595.65
Project Manager II M780 - 135,926.48 103,595.65
Information Technology Manager II P287 - 132,979.98 101,350.00 Public Works Operations Manager II P287 - 132,979.98 101,350.00 P276 - 119,193.12 90,842.41
Project Manager I P276 - 119,193.12 90,842.41
Information Technology Manager I P274 - 116,844.54 89,052.45 Senior Management Analyst P274 - 116,844.54 89,052.45
Senior Planner P274 - 116,844.54 89,052.45
Public Works Operations Manager I P274 - 116,844.54 89,052.45 Maintenance & Construction Superintendent I P269 - 111,173.57 84,730.36 Associate Management Analyst P259 - 100,643.98 76,705.29 Associate Planner P259 - 100,643.98 76,705.29
Parking Enforcement Lieutenant** P259 - 100,643.98 76,705.29 Management Analyst P244 - 86,689.65 66,070.07
Assistant Planner II P244 - 86,689.65 66,070.07
Assistant Management Analyst P233 - 77,701.99 59,220.17 Lifeguard Sergeant P233 - 77,701.99 59,220.17
Assistant Planner I P229 - 74,670.07 56,909.41
*Amended on 2/20/2024 by Resolution 2024-03
**Position Effective 4/1/2024
EFFECTIVE JULY 1, 2023

ANNUAL SALARY
Maintenance & Construction Superintendent II
24 March 18, 2024 Item 11

CITY OF DEL MAR

MANAGEMENT AND PROFESSIONAL COMPENSATION PLAN
SALARY INCREASE 2.5%
POSITION TITLE Grade A B C D E F G H I J K L
Assistant City Manager M900
-Hourly 77.7747 79.7191 81.7121 83.7549 85.8487 87.9949 90.1948 92.4497 94.7609 97.1300 99.5582 102.0472 -Bi-Weekly 6,221.98 6,377.53 6,536.96 6,700.39 6,867.90 7,039.60 7,215.59 7,395.98 7,580.87 7,770.40 7,964.66 8,163.77 -Monthly 13,480.95 13,817.97 14,163.42 14,517.51 14,880.45 15,252.46 15,633.77 16,024.61 16,425.23 16,835.86 17,256.76 17,688.17 -Annual 161,771.40 165,815.69 169,961.08 174,210.11 178,565.36 183,029.49 187,605.23 192,295.36 197,102.74 202,030.31 207,081.07 212,258.10 Department Directors M850
-Hourly 69.4417 71.1777 72.9572 74.7811 76.6507 78.5669 80.5311 82.5444 84.6080 86.7232 88.8913 91.1135 -Bi-Weekly 5,555.34 5,694.22 5,836.58 5,982.49 6,132.05 6,285.35 6,442.49 6,603.55 6,768.64 6,937.85 7,111.30 7,289.08 -Monthly 12,036.56 12,337.48 12,645.91 12,962.06 13,286.11 13,618.27 13,958.72 14,307.69 14,665.38 15,032.02 15,407.82 15,793.01 -Annual 144,438.75 148,049.72 151,750.96 155,544.73 159,433.35 163,419.19 167,504.67 171,692.28 175,984.59 180,384.20 184,893.81 189,516.16 Deputy Directors/Managers* M800
-Hourly 54.4446 55.8057 57.2008 58.6308 60.0966 61.5990 63.1390 64.7175 66.3354 67.9938 69.6936 71.4360 -Bi-Weekly 4,355.57 4,464.45 4,576.07 4,690.47 4,807.73 4,927.92 5,051.12 5,177.40 5,306.83 5,439.50 5,575.49 5,714.88 -Monthly 9,437.06 9,672.98 9,914.81 10,162.68 10,416.75 10,677.17 10,944.09 11,217.70 11,498.14 11,785.59 12,080.23 12,382.24 -Annual 113,244.70 116,075.82 118,977.71 121,952.16 125,000.96 128,125.98 131,329.13 134,612.36 137,977.67 141,427.11 144,962.79 148,586.86 Finance Officer M780
Project Manager II
-Hourly 49.8056 51.0507 52.3270 53.6352 54.9761 56.3505 57.7592 59.2032 60.6833 62.2004 63.7554 65.3493 -Bi-Weekly 3,984.45 4,084.06 4,186.16 4,290.82 4,398.09 4,508.04 4,620.74 4,736.26 4,854.66 4,976.03 5,100.43 5,227.94 -Monthly 8,632.97 8,848.80 9,070.02 9,296.77 9,529.19 9,767.41 10,011.60 10,261.89 10,518.44 10,781.40 11,050.93 11,327.21 -Annual 103,595.65 106,185.55 108,840.19 111,561.19 114,350.22 117,208.98 120,139.20 123,142.68 126,221.25 129,376.78 132,611.20 135,926.48 Information Technology Manager II P287
Public Works Operations Manager II
-Hourly 48.7260 49.9441 51.1927 52.4725 53.7843 55.1290 56.5072 57.9199 59.3679 60.8520 62.3734 63.9327 -Bi-Weekly 3,898.08 3,995.53 4,095.42 4,197.80 4,302.75 4,410.32 4,520.57 4,633.59 4,749.43 4,868.16 4,989.87 5,114.61 -Monthly 8,445.83 8,656.98 8,873.40 9,095.24 9,322.62 9,555.69 9,794.58 10,039.44 10,290.43 10,547.69 10,811.38 11,081.67 -Annual 101,350.00 103,883.75 106,480.84 109,142.87 111,871.44 114,668.22 117,534.93 120,473.30 123,485.14 126,572.26 129,736.57 132,979.98 Maintenance & Construction Superintendent II P276
Project Manager I
-Hourly 43.6742 44.7661 45.8852 47.0324 48.2082 49.4134 50.6487 51.9149 53.2128 54.5431 55.9067 57.3044 -Bi-Weekly 3,493.94 3,581.29 3,670.82 3,762.59 3,856.65 3,953.07 4,051.90 4,153.20 4,257.03 4,363.45 4,472.54 4,584.35 -Monthly 7,570.20 7,759.46 7,953.44 8,152.28 8,356.09 8,564.99 8,779.11 8,998.59 9,223.56 9,454.14 9,690.50 9,932.76 -Annual 90,842.41 93,113.47 95,441.31 97,827.34 100,273.03 102,779.85 105,349.35 107,983.08 110,682.66 113,449.73 116,285.97 119,193.12 Information Technology Manager I P274
Senior Management Analyst
Senior Planner
Public Works Operations Manager I
-Hourly 42.8137 43.8840 44.9811 46.1057 47.2583 48.4397 49.6507 50.8920 52.1643 53.4684 54.8051 56.1753 -Bi-Weekly 3,425.09 3,510.72 3,598.49 3,688.45 3,780.66 3,875.18 3,972.06 4,071.36 4,173.14 4,277.47 4,384.41 4,494.02 -Monthly 7,421.04 7,606.56 7,796.73 7,991.65 8,191.44 8,396.22 8,606.13 8,821.28 9,041.81 9,267.86 9,499.56 9,737.04 -Annual 89,052.45 91,278.77 93,560.73 95,899.75 98,297.25 100,754.68 103,273.54 105,855.38 108,501.77 111,214.31 113,994.67 116,844.54 * Deputy Directors/Managers
Deputy Chief Lifeguard/Community Services Director
Principal Engineer
Environmental Sustainability & Special Projects Manager Finance Manager/City Treasurer
Principal Planner/Planning Manager
Administrative Services Manager/City Clerk
EFFECTIVE JULY 1, 2023
25 March 18, 2024 Item 11

CITY OF DEL MAR

MANAGEMENT AND PROFESSIONAL COMPENSATION PLAN
SALARY INCREASE 2.5%
POSITION TITLE Grade A B C D E F G H I J K L
EFFECTIVE JULY 1, 2023
Maintenance & Construction Superintendent I P269
-Hourly 40.7357 41.7541 42.7980 43.8679 44.9646 46.0888 47.2410 48.4220 49.6326 50.8734 52.1452 53.4488 -Bi-Weekly 3,258.86 3,340.33 3,423.84 3,509.44 3,597.17 3,687.10 3,779.28 3,873.76 3,970.60 4,069.87 4,171.62 4,275.91 -Monthly 7,060.86 7,237.38 7,418.32 7,603.78 7,793.87 7,988.72 8,188.44 8,393.15 8,602.98 8,818.05 9,038.50 9,264.46 -Annual 84,730.36 86,848.62 89,019.83 91,245.33 93,526.46 95,864.62 98,261.24 100,717.77 103,235.71 105,816.60 108,462.02 111,173.57 Associate Management Analyst P259
Associate Planner
Parking and Community Enforcement Lieutenant**
-Hourly 36.8775 37.7995 38.7445 39.7131 40.7059 41.7236 42.7666 43.8358 44.9317 46.0550 47.2064 48.3865 -Bi-Weekly 2,950.20 3,023.96 3,099.56 3,177.05 3,256.47 3,337.88 3,421.33 3,506.86 3,594.54 3,684.40 3,776.51 3,870.92 -Monthly 6,392.11 6,551.91 6,715.71 6,883.60 7,055.69 7,232.08 7,412.88 7,598.21 7,788.16 7,982.87 8,182.44 8,387.00 -Annual 76,705.29 78,622.92 80,588.49 82,603.20 84,668.28 86,784.99 88,954.61 91,178.48 93,457.94 95,794.39 98,189.25 100,643.98 Management Analyst P244
Assistant Planner II
-Hourly 31.7645 32.5586 33.3725 34.2068 35.0620 35.9386 36.8370 37.7580 38.7019 39.6695 40.6612 41.6777 -Bi-Weekly 2,541.16 2,604.69 2,669.80 2,736.55 2,804.96 2,875.09 2,946.96 3,020.64 3,096.15 3,173.56 3,252.90 3,334.22 -Monthly 5,505.84 5,643.48 5,784.57 5,929.19 6,077.42 6,229.35 6,385.09 6,544.71 6,708.33 6,876.04 7,047.94 7,224.14 -Annual 66,070.07 67,721.82 69,414.86 71,150.23 72,928.99 74,752.22 76,621.02 78,536.55 80,499.96 82,512.46 84,575.27 86,689.65 Assistant Management Analyst P233
Lifeguard Sergeant
-Hourly 28.4712 29.1830 29.9126 30.6604 31.4269 32.2126 33.0179 33.8434 34.6894 35.5567 36.4456 37.3567 -Bi-Weekly 2,277.70 2,334.64 2,393.01 2,452.83 2,514.15 2,577.01 2,641.43 2,707.47 2,775.15 2,844.53 2,915.65 2,988.54 -Monthly 4,935.01 5,058.39 5,184.85 5,314.47 5,447.33 5,583.52 5,723.10 5,866.18 6,012.84 6,163.16 6,317.24 6,475.17 -Annual 59,220.17 60,700.67 62,218.19 63,773.64 65,367.98 67,002.18 68,677.24 70,394.17 72,154.02 73,957.87 75,806.82 77,701.99 Assistant Planner I P229
-Hourly 27.3603 28.0443 28.7454 29.4640 30.2006 30.9557 31.7295 32.5228 33.3359 34.1693 35.0235 35.8991 -Bi-Weekly 2,188.82 2,243.54 2,299.63 2,357.12 2,416.05 2,476.45 2,538.36 2,601.82 2,666.87 2,733.54 2,801.88 2,871.93 -Monthly 4,742.45 4,861.01 4,982.54 5,107.10 5,234.78 5,365.65 5,499.79 5,637.28 5,778.22 5,922.67 6,070.74 6,222.51 -Annual 56,909.41 58,332.14 59,790.44 61,285.20 62,817.34 64,387.77 65,997.46 67,647.40 69,338.58 71,072.05 72,848.85 74,670.07 **position effective 4/1/2024
26 March 18, 2024 Item 11
City of Del Mar
Major Industry Groups
Quarterly Sales Tax/Measure Q Comparison
Major Industry Group Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Restaurants and Hotels 189,475 $ 186,660 $ 51,133 $ 60,741 $ 110,225 $ 113,616 $ 210,763 $ 235,021 $ 208,499 $ 215,169 $ General Consumer Goods 28,750 100,634 11,123 81,350 28,321 142,816 34,697 155,451 38,899 153,318 Business and Industry 15,436 70,404 9,653 79,891 9,966 73,323 15,406 79,488 16,664 82,778 Autos and Transportation 54,023 90,913 3,771 73,355 6,816 147,486 4,858 137,214 5,869 156,013 State and County Pools 49,210 - 24,940 - 40,973 - 70,596 - 61,186 - Other* 3,802 31,388 22,179 30,037 2,626 47,605 3,869 72,457 6,498 47,912 Total 340,696 $ 479,999 122,799 $ 325,374 198,927 $ 524,846 340,189 $ 679,631 337,615 $ 655,190 Major Industry Group Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Restaurants and Hotels 342,964 $ 344,702 $ 104,685 $ 108,825 $ 254,618 $ 268,005 $ 351,362 $ 359,730 $ 394,695 $ 396,375 $ General Consumer Goods 110,535 160,508 37,755 132,231 30,700 183,301 87,006 234,342 95,723 224,733 Business and Industry 22,384 98,560 11,129 70,924 12,125 74,161 23,726 105,446 18,866 93,375 Autos and Transportation 4,089 80,332 4,751 83,805 4,518 105,454 4,885 136,515 39,365 136,642 State and County Pools 83,259 - 44,603 - 68,409 - 109,545 - 112,413 - Other* 9,235 50,343 3,726 42,082 4,379 57,160 5,299 58,320 9,516 58,022 Total 572,466 $ 734,445 206,649 $ 437,867 374,749 $ 688,081 581,823 $ 894,353 670,578 $ 909,147 Major Industry Group Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Restaurants and Hotels 458,711 $ 470,433 $ 198,460 $ 195,490 $ 426,595 $ 443,525 $ 489,091 $ 508,818 $ 472,999 $ 475,270 $ General Consumer Goods 81,663 194,379 43,269 173,897 68,375 200,949 83,873 221,519 100,411 228,311 Business and Industry 43,193 114,749 15,692 91,426 18,229 83,855 24,734 111,374 30,927 114,063 Autos and Transportation 6,169 106,531 4,420 92,984 4,259 132,227 4,674 128,227 4,656 113,047 State and County Pools 106,009 - 80,653 - 120,625 - 147,058 - 132,277 - Other* 21,407 35,456 3,732 48,539 5,362 48,179 16,136 73,917 17,956 60,847 Total 717,152 $ 921,548 346,226 $ 602,336 643,445 $ 908,735 765,566 $ 1,043,855 759,226 $ 991,538 Major Industry Group Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Sales Tax Measure Q Restaurants and Hotels 205,543 $ 229,402 $ 113,335 $ 115,928 $ 277,689 $ 300,178 $ 241,860 $ 262,489 $ General Consumer Goods 67,899 177,818 50,258 201,447 55,452 225,849 51,951 200,823 Business and Industry 12,094 79,603 12,096 60,194 14,836 80,244 15,747 88,188 Autos and Transportation 68,111 97,395 5,433 118,667 5,008 140,753 19,728 132,644 State and County Pools 78,118 - 58,860 - 97,058 - 95,302 - Other* 6,179 39,539 3,336 51,757 10,035 78,238 8,122 58,599 Total 437,944 $ 623,757 243,318 $ 547,993 460,078 $ 825,262 432,710 $ 742,743 433,535 $ 747,919 1Q22
2Q22
3Q22
4Q22
1Q23
2Q23
3Q23
4Q19 4Q20 4Q21 4Q23
3Q19 3Q20 3Q21
2Q19 2Q20 2Q21
1Q19 1Q20 1Q21
27 March 18, 2024 Item 11
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable Mayor and City Council Members
FROM: Ashley Jones, City Manager
Sarah Krietor, Administrative Services Manager
DATE: March 18, 2023
SUBJECT: Fiscal Year 2024-2025 Advisory Committee Work Plans REQUESTED ACTION/RECOMMENDATION:

Staff requests that the City Council: 1) Review the proposed Fiscal Year (FY) 2024-2025 work plans for the City’s advisory committees (Attachment A); 2) Consider the work plan recommendations provided by staff included on Attachment B; and 3) Provide direction to staff as may be needed to approve the FY 2024-2025 advisory committee work plans.

BACKGROUND:

Each year, the City Council goes through an annual Goals and Priorities Setting process to establish and update the City’s Work Plan and inform the City’s budget and allocations of resources. On March 11, 2024, the City Council held a Goals and Priorities Setting Workshop to update the City’s FY 2024-2025 Work Plan that was previously approved on February 13, 2023, as part of the goal setting process for the current FY 2023-2024 and 2024-2025 Operating and Capital Budget.

In accordance with the Standard Operating Principles for Advisory Committees (Attachment C) and City Council Policy 204 - Advisory Committee Work Plans (Attachment D), advisory committees met in late 2023/early 2024 to prepare draft work plans for City Council consideration and approval. The City’s current practice is to align advisory committee work plans with the City’s approved Work Plan and City Council Goals and Priorities.

Advisory committees have been developing proposed annual work plans since 2022, and each year staff incorporates feedback and Council direction to further improve the process.

Currently, the City Council sets the City’s Goals and Priorities at its annual workshop and then evaluates the proposed committee work plans against those Goals and Priorities to see where they overlap and/or align. The committee work plans have also been adjusted to align with the fiscal year, rather than the calendar year, which is consistent with the City’s budget, operations, and established Work Plan.

DISCUSSION/ANALYSIS:
1 March 18, 2024 Item 12
City Council Agenda Report
FY 2024-2025 Advisory Committee Work Plans
March 18, 2024

Staff is seeking City Council feedback on the proposed FY 2024-2025 advisory committee work plans and requests by the Lagoon and Parks & Recreation Committees to increase their meeting frequency to bi-monthly, which is discussed in more detail below.

FY 2024-2025 Advisory Committee Work Plans
Following the March 11 Council Goals & Priorities Setting Workshop, staff reviewed the proposed committee work plans and organized work plan items into three categories: 1) Work plan items related to City operations (routine in nature and/or relate to the City’s daily operations); 2) Work plan items with a direct nexus to the Council’s Goals & Priorities/City Work Plan; and 3) Work items that are not directly related to the Council’s Goals & Priorities/City Work Plan for the upcoming fiscal year (2024-25). Taking into consideration the City’s operations, Council-approved City Work Plan, and limited staff capacity for FY 2024- 25, staff provided recommendations on the proposed committee work plan items, which are included in Attachment B. It should be noted that most of the committee work plan items are being recommended (highlighted in green), with a few exceptions highlighted in pink.

If the Council approves the proposed work plan items not recommended by staff, including the requests for more frequent meetings outlined below, staff will need to evaluate the impacts of adding those items on the Council-approved City Work Plan and report back to Council at a future meeting.

Request for Bi-Monthly Meetings
City advisory committees have been meeting on a quarterly basis since 2022. As part of the FY 2024-25 committee work plan development process, the Lagoon Committee and Parks and Recreation Committees have formally requested bi-monthly meetings. This was initially discussed at the Council Goals and Priorities Setting Workshop on March 11. The discussion focused on the City’s current policy that allows committees to hold special meetings when necessary as approved by their Council liaisons and coordinated with staff. Each committee can also create subcommittees to work on specific work plan items in between the regularly scheduled quarterly meetings. Council consensus at the Goals and Priorities Setting Workshop was to revisit the meeting frequency discussion as part of this agenda item.

To facilitate Council discussion, staff reviewed the number of public meetings, including advisory committees, held last year. In 2023, the City held 79 public meetings, averaging 6- 7 meetings per month or 1-2 meetings per week. Based on City Council feedback at the Goals and Priorities Setting Workshop, staff reviewed the number of meetings held by each committee in 2023, which ranged from 2-5 meetings per year with most committees meeting 3-4 times last year, as shown in the table below.

Committee Number of Meetings (2023)
Arts Advisory 3
Finance 3
Lagoon 4
Measure Q Citizen Oversight 2
Parks & Recreation 5
2 March 18, 2024 Item 12
City Council Agenda Report
FY 2024-2025 Advisory Committee Work Plans
March 18, 2024

Sustainability Advisory 5
Traffic and Parking Advisory 3
Undergrounding Project Advisory 4
Total Advisory Committee Meetings 29
Type of Meeting Number of Meetings (2023)
Advisory Committee 29
City Council 28
Design Review Board 11
Planning Commission 6
Joint Workshops/Trainings 5
Total Meetings 79
In considering the City’s already robust Work Plan, staff is unable to routinely accommodate more than quarterly regular committee meetings without there being an impact to Council priority Work Plan items. As a reminder, Council previously authorized advisory committees to hold a 5th meeting each fiscal year (upon request) focused on administrative duties such as development of a proposed work plan and selection of committee officers (e.g., chair, vice chair, secretary). Committees also have the ability to request approval from their assigned Council liaisons to hold additional special meetings as may be needed in order to accomplish their work plans. Staff suggests that the committees requesting additional meetings work with their Council liaisons to determine if their needs can be met through the already available options described above.

If Council decides to proceed with bi-monthly committee meetings, staff will need to evaluate impacts to the City’s Work Plan and return to City Council at a future meeting with options to adjust the City’s established Work Plan accordingly.

ATTACHMENTS:

Attachment A – Proposed FY 2024-25 Advisory Committee Work Plans Attachment B – Summary of Proposed Committee Work Plans & Staff Recommendations Attachment C – Standard Operating Principles for Advisory Committees Attachment D – Council Policy 204, Advisory Committee Work Plans 3 March 18, 2024 Item 12

FINANCE COMMITTEE
FISCAL YEAR 2024-2025 PROPOSED WORK PLAN
The Finance Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2024-2025 Work Plan, which was approved by the Committee at their January 23, 2024 meeting.

Item #1: Review FY 2024-2025 Budget Update and Related Financial Reports o Description: Review proposed budget update for the City’s Fiscal Year 2024- 25 Operating and Capital Budget; Mid-year FY 2024-25 Annual Financial Report; and Final FY 2024-25 Financial Report and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #2: Review Quarterly Treasurer’s Reports
o Description: Review quarterly Treasurer’s report and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None
o Priority: High
Item #3: Review Updated Investment Policy
o Description: Review updated investment policy and provide feedback and a recommendation to the City Council related to the Policy and proposed changes.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #4: Review Updated Capital Reserve Policy (Finnell Plan) o Description: Review updated capital reserve policy and provide feedback and a recommendation to the City Council related to the Policy and proposed funding levels.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
4 March 18, 2024 Item 12
Finance Committee
Fiscal Year 2024-2025 Proposed Work Plan

Item #5: Review Updated Cost Allocation Plan
o Description: Review updated Cost Allocation Plan and provide feedback to the City Council related to changes to the plan.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #6: Review CalPERS Actuarial Valuation Reports
o Description: Review CalPERS Actuarial Valuation Reports and provide City staff and the City Council with a recommended updated calculated unfunded liability balance to be used internally to determine the annual funding reserve requirement. Provide a recommendation to City Council related to funding levels.
o Subcommittee: Pension Reserve Subcommittee.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #7: Review Measure Q Cash Flow Analysis
o Description: Review Measure Q cash flow analysis to be used to determine the available funding for Measure Q projects and to determine when/if financing will be necessary to complete the designated projects. Provide a recommendation to the City Council related to Measure Q cash flow analysis. o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
5 March 18, 2024 Item 12

LAGOON COMMITTEE
FISCAL YEAR 2024-2025 PROPOSED WORK PLAN
The Lagoon Committee, in coordination with staff and Council liaisons, prepared the following proposed Fiscal Year 2024-2025 Work Plan, which was approved by the Committee at their February 21, 2024, meeting.

Item #1: Receive Updates and Provide Comments on Lagoon Health o Description: Receive updates and review reports on dredging and water quality, including the City’s new bi-annual water quality monitoring program for the San Dieguito Lagoon. Determine how the Committee can receive additional water quality monitoring data for the lagoons from other agencies and make requests for data. Receive Annual Lagoon Day update provided by consultants working for SCE & SDGE as required by the Coastal Permit for Lagoon restoration. Provide questions and comments on reports to City staff and Council Liaisons at committee meetings. Organize outside speakers to attend meetings and present on the health of the lagoons.
o Subcommittee: Water Quality & Sand Dredging Subcommittee o Resources Requested: Staff time to prepare updates for regularly scheduled committee meetings. Reports forwarded to committee members for review. o Additional Information: Coordinate requests for data and speakers from the following agencies: California Department of Fish and Wildlife, Los Penasquitos Lagoon Foundation, San Dieguito River Park JPA, San Dieguito River Valley Conservancy, California Coastal Commission, and Coastal Environments (consultant for Southern California Edison’s San Dieguito Lagoon Restoration Project).
o Priority: 1 (highest)
Item #2: Development/Projects Adjacent to or Impacting the Lagoons o Description: Receive updates and presentations on pending developments and/or projects that are adjacent to or may impact the lagoon (e.g., Camino del Mar Bridge Replacement Project, Riverpath Del Mar Extension Phase 3, San Dieguito Doubletrack Project, LOSSAN Rail Realignment Project, Watermark and Seaside Ridge development projects, Del Mar Fairgrounds east parking lot, and the new stormwater treatment project at the Del Mar Horsepark). Provide questions and comments to City staff and Council Liaisons at committee meetings. o Subcommittee: N/A
o Resources Requested: None
o Additional Information: N/A
o Priority: 2
Item #3: Lagoon Related Outreach
o Description: Coordinate with City staff using currently available communication tools to raise awareness about the lagoons and trails within the City of Del Mar 6 March 18, 2024 Item 12
Lagoon Committee
FY 2024-2025 Approved Work Plan

through education, field work, and outreach. Participate at outside agency events involving he lagoon as representatives of the Lagoon Committee. o Subcommittee: Education & Outreach Subcommittee
o Resources Requested: Currently available City communication tools and staff time for review of any electronic publications or materials that would be handed out at events.
o Additional Information: N/A
o Priority: 3
Item #4: Blue Carbon Collaborative
o Description: Lagoon Committee members to participate in the Blue Carbon Collaborative sponsored by WILDCOAST and Coastal Quest. Provide report out of activities at quarterly committee meetings.
o Subcommittee: Restoration & Blue Carbon Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 4
Item #5: Monitor Condition of Trails Surrounding Lagoons o Description: Monitor trails surrounding the lagoons within the City of Del Mar.

Provide updates, questions and comments to City staff and Council liaisons to share with the Parks and Recreation Committee, or, if there are potential follow up actions, work with Council liaisons to obtain City Council approval (if not on City staff’s annual work plan). Request presentations from the San Dieguito River Park JPA on their “Reach the Beach” trail project and the San Dieguito Watershed Coalition green infrastructure (GI) project concept.
o Subcommittee: Trails Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 5
Item #6: Native Planting/Invasives Removal Projects
o Description: Review and provide questions and comments to staff, San Dieguito River Park JPA, San Dieguito River Valley Conservancy, City of San Diego Parks and Recreation Department (Crest Canyon), and Wildcoast regarding planning projects and/or invasive removal efforts at the lagoons, as needed. Learn what is being done by these agencies with regards to native plantings and/or invasives removal and look for educational opportunities.
o Subcommittee: Restoration & Blue Carbon Subcommittee
o Resources Requested: Staff updates on planting projects/invasives removal with possible impacts to the lagoon.
o Additional Information: N/A
o Priority: 6
7 March 18, 2024 Item 12
Lagoon Committee
FY 2024-2025 Approved Work Plan

Item #7: San Dieguito River Park Citizen’s Advisory Committee Meetings o Description: Appoint a Lagoon Committee member to participate in monthly San Dieguito River Park Citizen’s Advisory Committee meetings and provide summary of meetings at quarterly committee meetings.
o Subcommittee: Appointed Lagoon Committee Member
o Resources Requested: None
o Additional Information: N/A
o Priority: 7
Item #8: Attend San Dieguito River Valley Conservancy Meetings o Description: Lagoon Committee members to attend monthly San Dieguito River Valley Conservancy meetings and provide summary of meetings at quarterly committee meetings.
o Subcommittee: Lagoon Committee Members
o Resources Requested: None
o Additional Information: N/A
o Priority: 8 (lowest)
8 March 18, 2024 Item 12

MEASURE Q CITIZEN OVERSIGHT COMMITTEE
FISCAL YEAR 2024-2025 PROPOSED WORK PLAN
The Measure Q Citizen Oversight Committee, in coordination with staff and Council liaisons, prepared the following FY2024-2025 Work Plan, which was approved by the Committee at their February 7, 2024, meeting.

Item #1: Review Revenue and Expenditures related to the Use of Measure Q Funds o Description: Identify revenue and expenditure key risks; review differences between general sales tax and Measure Q tax results; review revenue and expenditure financial transactions; and report annual results to City Council. o Subcommittee: None
o Resources Requested: Staff will provide committee with: Major Industry Groups Comparison Report; Measure Q revenue and expenditure detail reports; committee randomly selected Measure Q revenue remittance reports; Measure Q expenditure invoices and supporting documents; and if applicable any documentation related to authorized transfers.
o Additional Information: None
o Priority: High/Operational
9 March 18, 2024 Item 12

PARKS & RECREATION COMMITTEE
FISCAL YEAR 2024-2025 PROPOSED WORK PLAN
The Parks & Recreation Committee, in coordination with staff and Council Liaisons, prepared the following proposed 2024-2025 Work Plan, which was approved by the Committee on February 14, 2024. Item #7 was added following City Council discussion at the Goals and Priorities Workshop on March 11, 2024.

Item #1: Del Mar Foundation’s Proposal to Plant 40 Trees for 40th Anniversary o Description: Work with Del Mar Foundation to prepare proposed locations for tree plantings on City property and bring proposal back to City Council for approval o Subcommittee: Mary Friestedt, Claire McGreal, and Marco Bruderer-Schwab o Resources Requested: 40 staff hours
o Additional Information: Tier 3 City Council Priority
o Priority: high
Item #2: Update Website to Include Additional Descriptions of Paths and Trails, and Provide Guidance on Other Website Updates Related to Parks o Description: Update website to include more information on parks and descriptions of the paths and trails on the City’s interactive park map at:
(https://www.delmar.ca.us/240/Parks-Recreation-Committee) o Subcommittee: Mac McLoughlin, Arlene Prater, Lynn Gaylord o Resources Requested: 40 staff hours to review wording and update website o Additional Information: Operational Item
o Priority: medium
Item #3: Annual Survey of Public Paths and Trails
o Description: Walk and observe the public paths, complete form, prepare summary of recommended maintenance, and request work orders when required. o Subcommittee: All committee members interested in walking paths with staff member
o Resources Requested: 40 staff hours to perform surveys, prepare work orders, and Public Works staff time to complete work orders
o Additional Information: Operational Item
o Priority: high
Item #4: Review Adopt-A-Spot Requests
o Description: Review and comment on proposed Adopt-A-Spot requests o Subcommittee: not applicable
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: medium
10 March 18, 2024 Item 12
Parks & Recreation Committee
FY 2024-2025 Proposed Work Plan

Item #5: Respond to Parks & Recreation needs throughout City, including beach, as directed by the City Council and/or staff
o Description: Review and comment on various requests for changes at City parks and beaches, as they are received from committee members or the general public.

This includes CIP projects, such as Median Improvements and Shores Park Improvements
o Subcommittee: TBD
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: TBD
Item #6: Provide Guidance on Recommendations for Plaques in Public Parks. Review Draft Policy Once Prepared by City Staff
o Description: Staff will be working on a plaque policy for Del Mar that provides guidance on who or what is memorialized in plaques in public parks, how big the plaque can be, what it looks like, where it goes, etc. Once staff prepares a draft policy, the Committee will review and provide feedback on the policy prior to being presented to the City Council for consideration.
o Subcommittee: McGreal, Prater, and Friestedt
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: TBD
Item #7: Provide Recommendations for Wording and Location for Native American Plaque in a Public Location
o Description: Prepare a proposal for a plaque to honor the Native American history in the Del Mar region. Proposal to include draft wording, size, location, materials, cost, and any necessary details. Engage with interested community members and Native American tribe representatives as appropriate. Proposal to be presented to the City Council for consideration of approval.
o Subcommittee: TBD
o Resources Requested: TBD
o Additional Information: City Council Priority
o Priority: medium
The Parks & Recreation Committee requests to meet every other month. 11 March 18, 2024 Item 12

SUSTAINABILITY ADVISORY COMMITTEE
FISCAL YEAR 2024-2025 PROPOSED WORK PLAN
The Sustainability Advisory Committee, in coordination with staff and Council liaisons, prepared the following Fiscal Year 2024-2025 Work Plan, which the committee approved at its January 29, 2024, meeting.

Item #1: Urban Tree Recommendations
o Description: SAC will make recommendations on tree issues including how the City and residents can obtain free trees offered by SDG&E and/or other programs.

For new tree plantings by the City, SAC will advise on tree type and potential locations. SAC will make recommendations on the City’s existing tree protection provisions, including during new or remodel home construction, which would take place in conjunction with the Planning Department’s anticipated update to the City’s Tree Policy Manual; Tree Ordinance (Del Mar Municipal Code Chapter

23.50); and Trees, Scenic View and Sunlight Ordinance (Del Mar Municipal Code Chapter 23.51) in Fiscal Year 2024-2025.
o Subcommittee: Tree Subcommittee
o Resources Requested: Staff time to present draft deliverables and incorporate feedback from SAC. SAC recommends a tree LiDAR study of Del Mar’s tree canopy; funding and staff time would be required for this. o Additional Information: N/A
o Priority: 1
Item #2: Plastics Reduction & Pollution
o Description: SAC will review and recommend updates to the City’s policies and rental agreements regarding the use of single-use disposable plastic food service ware on City property and at City-sponsored events. SAC will advise staff on the preparation of an ordinance to regulate the use of single-use plastic food service ware citywide and at City-sponsored events, with ordinances from neighboring jurisdictions of Solana Beach and Encinitas serving as references. o Subcommittee: Plastics/Zero Waste Subcommittee
o Resources Requested: None.
o Additional Information: SAC recommends that staff adopt an ordinance similar to the one in Solana Beach; staff and City Attorney time and funding would be required to review and draft an ordinance.
o Priority: 2
Item #3: General Outreach on Solid Waste and Sustainability Issues o Description: SAC will make suggestions and draft general outreach content on solid waste and diversion programs (above and beyond what is provided by the City’s franchise waste hauler) and sustainability issues on staff’s citywide work plan in consultation with staff and SAC’s Council Liaisons. This includes:
12 March 18, 2024 Item 12
Sustainability Advisory Committee
FY 2024-2025 Proposed Work Plan

1. Reviewing the “Go Green Del Mar” section of the City’s website to ensure it is up to date;

2. Drafting “Green Papers” (one per month) for publication in the Del Mar Weekly and on the City’s website;

3. SAC member attendance at up to six (6) community events during the year to provide outreach on SAC work plan items;

4. Organizing guest speakers to present on pertinent issues at SAC meetings; and

5. Drafting content for SAC’s ongoing series “Trash Talk” in the Del Mar Weekly.
o Subcommittee: Outreach Subcommittee & Plastics/Zero Waste Subcommittee o Resources Requested: Staff time to review and publish material on behalf of the SAC. Staff time to organize SAC member attendance at community events in a Brown Act compliant manner and to review associated collateral. o Additional Information: N/A
o Priority: 3
Item #4: Energy Efficiency/Solar
o Description: SAC will monitor current legal challenges and State guidance related to building electrification regulations. SAC will also review the concept of a highperformance reach code and energy efficiency ordinances in other California cities and throughout the County, and make recommendations to staff, SAC’s Council liaisons and the City Council for a future City Work Plan item. o Subcommittee: Energy Efficiency/Solar Subcommittee
o Resources Requested: Staff and City Attorney time to review a potential ordinance.
o Additional Information: N/A
o Priority: 4
13 March 18, 2024 Item 12

TRAFFIC AND PARKING ADVISORY COMMITTEE
FY 2024-2025 COUNCIL APPROVED WORK PLAN
The Traffic and Parking Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed FY 2024-2025 Work Plan, which was approved by the Committee at the January 16, 2024, meeting.

Item #1: Speed Survey & Traffic Studies
o Description: Speed Survey and traffic studies of major arterial segments as selected by TPAC.
o Subcommittee: N/A
o Resources Requested: Approximately $18k plus 60 staff hours. o Additional Information: N/A
o Priority: Medium
Item #2: Review and Advise City Council on Coastal Development Permit Citywide Paid Parking Facilities and New Low Income Beach Parking Pass Program Monitoring
o Description: Required by the City’s California Coastal Commission Coastal Development Permit; condition of approval. Program evaluation. o Subcommittee: N/A
o Resources Requested: Monitoring is ongoing; 10 staff hours for TPAC. o Additional Information: N/A
o Priority: High
14 March 18, 2024 Item 12

UNDERGROUNDING PROJECT ADVISORY COMMITTEE (UPAC)
FISCAL YEAR 2024-2025 PROPOSED WORK PLAN
Staff prepared a Proposed FY 2024-2025 UPA Work Plan for City Council consideration which will be discussed with the Undergrounding Project Advisory Committee at the March 14, 2024 meeting (after the publication of the agenda packet for the March 18, 2024 City Council meeting).

Item #1: Prepare Recommendations Related to Utility Undergrounding District (UUD) 1A (Stratford Court South)
o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 1A for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #2: Prepare Recommendations Related to UUD X1A (Crest Canyon) o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) X1A for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #3: Prepare Recommendations Related to UUD 1B (Stratford Court North) o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 1B for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #4: Prepare Recommendations Related to UUD 2 (Beach Colony) o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 2 for City Council consideration.
o Subcommittee: N/A
15 March 18, 2024 Item 12
UPAC Committee
2024 Proposed Work Plan

o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #5: Prepare Recommendations Related to UUD 3
o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 3 for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #6: Development of a Utility Undergrounding Program Financing/Cash Flow Analysis o Description: Project financing subcommittee to work with staff to complete a longterm project schedule/cash-flow analysis to ensure financial resources are available when needed throughout the life of the citywide Utility Undergrounding Program.
o Subcommittee: Financing Subcommittee
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
16 March 18, 2024 Item 12
Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation N/A
Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Review FY 2024-2025 Budget Update and Related Financial Reports Operational Recommended - Consistent with Committee Charter and purpose.

Review Quarterly Treasurer’s Reports Operational Recommended - Consistent with Committee Charter and purpose.

Review Updated Investment Policy Tier 2 City Council priority Recommended - Consistent with Committee Charter and purpose.

Review Updated Capital Reserve Policy (Finnell Plan) Operational Recommended - Consistent with Committee Charter and purpose.

Review Updated Cost Allocation Plan Tier 2 City Council priority Recommended - Consistent with Committee Charter and purpose.

Review CalPERS Actuarial Valuation Reports Operational Recommended - Consistent with Committee Charter and purpose.

Review Measure Q Cash Flow Analysis Operational Recommended - Consistent with Committee Charter and purpose.

Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Receive updates, reports and provide comments on Lagoon Health Operational Recommended - Forward updates and reports on an as-needed basis to the Lagoon Committee. As an advisory committee to City Council regarding lagoon water quality and health, this task would allow the committee to receive reports, discuss, and provided recommendations to staff and the City Council regarding the lagoon's health.

Receive updates and presentations on pending developments and/or projects that are adjacent to or may impact lagoon health.

Operational/Tier 1 City Council priority (related to review of SANDAG projects)
Recommended - Provide presentations on an as-needed basis to the Lagoon Committee for recommendation to Council. This task would allow the Lagoon Committee to receive updates or presentations on projects with potential to impact the lagoons.

Monitor Condition of Trails Surrounding Lagoons Operational Recommended - Lagoon Committee to continue to monitor conditions of trails surround the lagoon and provide feedback to staff and Council.

San Dieguito River Park Citizen’s Advisory Committee Meetings - Appoint a Lagoon Committee member to participate in monthly San Dieguito River Park Citizen’s Advisory Committee meetings.

Operational
Recommended - Lagoon Committee to continue to have an appointed committee member serve on the San Dieguito River Park Citizen's Advisory Committee and provide updates and feedback to staff and Council.

Blue Carbon Collaborative - Lagoon Committee members to participate in the Blue Carbon Collaborative sponsored by WILDCOAST and Coastal Quest. Provide report out
Operational Recommended - Lagoon Committee to continue to participate in the Blue Carbon Collaborative and provide updates and feedback to staff and Council.

Native Planting/Invasive Removal Projects - Review and provide comments to Staff, related outside organizations, and Parks and Recreation Committee regarding projects at and surrounding the lagoons.

Operational
Recommended - Provide presentations on an as-needed basis to the Lagoon Committee for recommendation to Council. This task would allow the Lagoon Committee to receive updates or presentations on projects with potential to impact the lagoons.

Lagoon Related Outreach - Coordinate with City staff using currently available communication tools to raise awareness about the lagoons and trails within the City of Del Mar through education, field work, and outreach.

Operational
Recommended - Lagoon Committee to continue to provide information to be included in available City communication tools in order to raise awareness about lagoons within the City of Del Mar.

San Dieguito River Valley Conservancy Meetings - Lagoon Committee members to attend monthly San Dieguito River Valley Conservancy meetings and provide summary of meetings at quarterly committee meetings.

Operational Recommended - Lagoon Committee member to attend San Dieguito River Valley Conservancy Meetings and report back to the committee.

Request to meet every other month Not on Council approved City Work Plan Not recommended - Due to limited staff and City resources, staff recommends that the City Council consider continuing with quarterly meetings. Per City policy, Committees can request additional a 5th Administrative Meeting and Special Meetings on an as-needed basis to discuss and make recommendations on timely issues relevant to their Charter.

Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Review Revenue and Expenditures related to the Use of Measure Q Funds Operational Recommended - Consistent with Committee Charter and purpose.

Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Del Mar Foundation - 40 Trees for 40th Anniversary Tier 3 City Council Priority Recommended - City Council approved City work plan item.

Fiscal Year 2024-2025 Advisory Committee Proposed Work Plans

ARTS ADVISORY COMMITTEE

FINANCE COMMITTEE

LAGOON COMMITTEE

PARKS & RECREATION COMMITTEE

MEASURE Q CITIZENS OVERSIGHT
17 March 18, 2024 Item 12
Update Website to Include Additional Descriptions of Paths and Trails, and Provide Guidance on Other Website Updates Related to Parks
Operational Recommended - Consistent with Committee Charter and purpose.

Annual Survey of Paths and Trails Operational Recommended - Consistent with Committee Charter and purpose.

Review Adopt-A-Spot Requests Operational Recommended - Consistent with Committee Charter and purpose.

Respond to Various Requests for Changes at City Parks and Beaches Operational Recommended - Consistent with Committee Charter and purpose.

Provide Input on Draft City Plaque Policy Tier 3 City Council priority Recommended - Consistent with Committee Charter and purpose.

Plaque Honoring Native Americans Operational Recommended - Based on Council direction at the Goals Workshop, it is recommended this item be included on the Committees work plan.

Request to meet every other month Not on Council approved City Work Plan Not recommended - Due to limited staff and City resources, staff recommends that the City Council consider continuing with quarterly meetings. Per City policy, Committees can request additional 5th Administrative Meeting and Special Meetings on an as-needed basis to discuss and make recommendations on timely issues relevant to their Charter.

Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation General Outreach on Solid, Organics, Recycling Waste, and sustainability Issues Tier 1 City Council Priority Recommended - SAC continue to advise City Council and staff on solid waste communications to be included in available City communication tools.

Energy Efficiency/Solar Not on Council approved City Work Plan Recommended - SAC will monitor current legal challenges and State guidance related to building electrification regulations. SAC will also review the concept of a high-performance reach code and energy efficiency ordinances in other California cities and throughout the County, and make recommendations to staff, SAC’s Council liaisons and the City Council for for a future City Work Plan item.

Plastics Reduction & Pollution Not on Council approved City Work Plan 1) Recommended - SAC continue to advise City Council on plastics reduction and pollution.
2) Recommended - SAC will advise staff on the preparation of an ordinance to regulate the use of single-use plastic food service ware citywide and at City-sponsored events, with ordinances from neighboring jurisdictions of Solana Beach and Encinitas serving as references.

Provide Input on Staff Recommendations Related to Updates to the City's TSVS, Tree Manual, and Related Ordinances On City Work Plan Recommended - Staff recommends that the Committee provide input on staff recommendations prior to consideration by the City Council.

Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Speed Survey & Traffic Studies Operational Recommended - City Council approved City work plan item.

Review and Advise City Council on Coastal Development Permit Citywide Paid Parking Facilities and New Low Income Beach Parking Pass Program Monitoring
Operational Recommended - City Council approved City work plan item.

Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation Prepare Recommendations Related to Utility Undergrounding District (UUD) 1A (Stratford Court South) Tier 1 City Council priority Recommended - Council approved City Work Plan item.

Prepare Recommendations Related to UUD X1A (Crest Canyon) Tier 1 City Council priority Recommended - Council approved City Work Plan item.

Prepare Recommendations Related to UUD 1B (Stratford Court North) Tier 1 City Council priority Recommended - Council approved City Work Plan item.

Prepare Recommendations Related to UUD 2 (Beach Colony) Tier 1 City Council priority Recommended - Council approved City Work Plan item.

Prepare Recommendations Related to UUD 3 Tier 1 City Council priority Recommended - Council approved City Work Plan item.

Development of a Utility Undergrounding Program Financing / Cash Flow Analysis Operational Recommended - Consistent with Committee Charter and purpose.

UNDERGROUNDING ADVISORY COMMITTEE

SUSTAINABILITY ADVISORY COMMITTEE

TRAFFIC & PARKING ADVISORY COMMITTEE
18 March 18, 2024 Item 12
RESOLUTION NO. 2022-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL

MAR, CALIFORNIA, AMENDING STANDARD OPERATING

PRINCIPLES FOR DEL MAR ADVISORY COMMITTEES AND
BOARDS
WHEREAS, the City of Del Mar (“City”) has an exceptional pool of talented residents who are willing to contribute their time and efforts on committees established to benefit the Del Mar community; and
WHEREAS, on February 3, 2014, the City Council adopted Resolution No. 2014- 08 establishing Standard Operating Principles for all Del Mar Advisory Committees and Boards; and
WHEREAS, on November 19, 2018, the City Council adopted Resolution No. 2018-81 amending Standard Operating Principles for all Del Mar Advisory Committees and Boards; and
WHEREAS, the City Council now desires to update and amend the Standard Operating Principles.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Del Mar, California, that the Standard Operating Principles for Advisory Boards and Committees are hereby amended as shown in Exhibit A of this resolution.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 10th day of January 2022. ___________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
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Resolution No. 2022-08

ATTEST AND CERTIFICATION:

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF DEL MAR
I, SARAH KRIETOR, Acting City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2022- 08, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 10th day of January 2022, by the following vote:

AYES: Mayor Worden, Deputy Mayor Martinez, Council Members Druker, Gaasterland, and Quirk
NOES: None
ABSENT: None
ABSTAIN: None
_________________________________
Sarah Krietor, Acting City Clerk
City of Del Mar
Attachment C 20 March 18, 2024 Item 12

STANDARD OPERATING PRINCIPLES FOR ADVISORY COMMITTEES
Del Mar relies on a robust and important system of advisory committees and ad hoc task forces staffed by appointed volunteers to help the City achieve its goals, engage the community in City affairs, and take advantage of the deep bench of talent in the Del Mar community.

The following standard operating principles are provided for all City of Del Mar advisory committees to help guide committees in best practices for common areas, in accordance with Del Mar Municipal Code Chapter 2.30.

I. MEMBERSHIP
a. The membership composition of Del Mar advisory committees shall be adopted for each committee by resolution of the City Council.
b. All Del Mar advisory committee members will be residents of the City of Del Mar, unless otherwise specified.
c. All Del Mar advisory committees will consist of voting members selected by a majority (three or more) of the total authorized City Council membership. d. One or two City Council members, as appointed by a majority of the City Council, will act as Council liaison(s) to each Del Mar advisory committee. e. One City staff member, as designated by the City Manager, will act as a staff liaison to each Del Mar advisory committee. Additional City staff support for committees shall be allocated based upon: (1) any direction given in the committee charter; (2) consistent with the adopted City budget and pursuant to the City Manager’s management of staff resources; and (3) the annual work plan approved by the City Council.

II. AGENDAS
a. The designated City staff liaison to the committee will prepare the agenda in the City’s standard format, with the assistance of the committee Chair and Council liaison(s). Once the meeting agenda is finalized, the agenda will be posted by City staff in accordance with California’s Open Meetings Law (the Ralph M. Brown Act, Gov. Code § 54950 et seq.).
b. The agenda shall include the following:
i. The name of the committee;
ii. A summary of the Code of Civil Discourse
iii. The date, time and place of the meeting;
iv. A general description of each agenda item that will be discussed, including a time set aside for oral communications as described in Section IV(g). v. Any other information that may be required by law.

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c. Items can be placed on a committee agenda in one or more of the following ways:
i. City staff;
ii. Council liaison(s);
iii. By committee direction, or the committee can agree to let the committee Chair place an item on the agenda;
iv. If a member of the public or a committee member other than the Chair requests an agenda item, it should go the Chair, City staff, or Council liaison(s) for approval to place it on the agenda.

III. PUBLIC COMMUNICATION ON AGENDA ITEMS
Del Mar advisory committees do not follow the red dot process. Instead, public communications should be sent to the staff liaison for distribution via email to the committee prior to the meeting. The communications will not be posted on the City’s website but will be distributed to the committee members, Council liaisons, and staff liaisons, and the communication will be made available to the public and filed with the official record for the meeting.

IV. CONDUCT OF MEETINGS
a. Regular Meetings. Advisory committees should establish regular meeting times and place in accordance with the Brown Act. The frequency of a committee’s meetings will be set by the Council, preferably in the committee charter. The Council may modify the time, place, and frequency of a committee’s meetings from time to time as appropriate. To assist with agenda planning, the standard meetings length will be two hours, which may be extended by a majority vote of the committee.
b. Changing Regular Meetings. Committee members can propose a new regular meeting time or date by having the item placed on a committee agenda, with the majority of the members voting in favor of changing the regular meeting time.

Council, staff liaisons, and meeting room availability should be considered when changing the regular meeting time or date. Meeting time or date changes must be approved by the Council liaisons and City staff.
c. Selection of Officers. All established Del Mar advisory committees will have an agenda item to select a Chair, Vice Chair, and Secretary from among its members at the last meeting of the calendar year, with the new Chair serving at the first meeting of the new year. It is encouraged that these positions rotate annually among the committee members.
d. Quorum. A quorum (1/2 or more of the committee membership) of voting membership must be present to transact business. If less than a quorum is present, those present may still discuss matters, but may not take action on any item.
e. Duties of Secretary. All Del Mar advisory committees will select a Secretary from among its members. The Secretary will prepare action minutes of the committee meetings for the committee’s approval and shall file a copy of the approved minutes with the Administrative Services Department within ten (10) business days of the meeting when the minutes were approved.

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f. Brown Act (Open Meetings). All Del Mar advisory committees will conduct their affairs in full compliance with California’s Open Meetings Law (Ralph M. Brown Act, Gov. Code § 54950 et seq.). A copy of the Open Meetings Law will be provided to all new committee members. Members of the public can communicate with the committee prior to the meeting through the process described in Section III – Public Communication on Agenda Items.
g. Discussion Limited to Agenda Items. Only matters listed on the posted agenda for a regular or special committee meeting may be discussed at that meeting. An opportunity for the public to speak on items not on the agenda will be provided at all Del Mar advisory committee meetings through a time set aside for oral communications and also during each agenda item before action is taken. Advisory committees are not required to use speaker slips; however, they may use speaker slips if there are large number of speakers for a given item. The committee Chair should remind public speakers to state their name for the record. h. Meetings not Recorded. Advisory committee meetings are not typically recorded or televised. Council liaison(s) can recommend that the full City Council approve in advance an advisory committee meeting be televised. Committees can work with City staff to audio record a meeting through the Town Hall dais recording system or as otherwise may be possible.
i. Public Participation Encouraged. All Del Mar advisory committees will encourage the public to offer ideas and suggestions that contribute to the mission/scope of the committee. Working closely with their Council liaison(s), committees will determine if any suggestions or ideas should be brought forward to the City Council.
j. Attendance. All Del Mar advisory committee members will make every attempt to attend all regular and special meetings of the committee, according to the Del Mar Municipal Code Section 2.30.020.
k. Continuance of Meetings. There are special procedures for continuing meetings.

Committees should work with the Council liaison(s) and City staff to properly notice and continue meetings.
l. Remote Attendance. There are special procedures for patching in absent members by phone or online platform. Participation by phone or online platform should be approved by a Council liaison and should only be used for special circumstances. Participation by phone or online platform is not the City’s standard practice. Participation by phone should be coordinated with City staff in advance of the agenda going out, as there are special noticing requirements for remote attendance.
m. Brown Act Assistance. If uncertain what Brown Act requirements might apply to particular situations, please ask the City staff liaison or the Council liaison(s) for help, in advance.
n. Recusals. Committee members designated in the City’s Conflict of Interest Code must follow the applicable State laws related to recusals and must recuse themselves from items in which they have a personal, financial interest. These committee members should consult City staff for guidance when needed.

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Committee members not designated in the City’s Conflict of Interest Code should avoid participating in items in which they have a real or perceived bias. For example, a member of the Traffic and Parking Advisory Committee should recuse themselves on a vote for an item in very close proximity to their home. o. Meeting Locations. All committee or sub-committee meetings that have staff attending should be held at the Civic Center either at City Hall or in the Town Hall.

Regular meetings of the full committee will be at the Civic Center or as directed by Council. Subcommittee meetings where staff are not attending can be held at a location other than the Civic Center or City Hall, provided that, if the sub-committee is subject to the Brown Act, the location is in compliance with Brown Act requirements.

V. SUBCOMMITTEES. Committees may establish through consensus informal subcommittees of limited scope and duration that are made up of less than a quorum of the committee members. Subcommittees may be used to keep committee work plan items moving between formal committee meetings. Informal subcommittees may meet with residents, volunteers, and City staff, but may not discuss committee related information with other committee members outside of a public meeting. Informal subcommittees are generally not subject to the Brown Act (open meeting law); however, certain committee actions related to subcommittees may trigger Brown Act requirements. Committees should seek guidance from City staff and Council liaisons when establishing informal subcommittees.

VI. HELPFUL TIPS FOR RUNNING A GOOD MEETING
The job of the committee Chair is to keep things on track and ensure the following:
a. Make everyone feel welcome.
b. Meetings should start promptly at the assigned start time. c. Make sure everyone is treated with respect: committee members, public, and staff. d. When taking public testimony:
1) Announce in advance any time limits and procedures to be followed. 2) It may be helpful to let members of the public know that their comments will be heard but often there is no dialog between the committee and the public during the public comment portion of the meeting and that, generally, discussion of comments raised on items not on the agenda are not allowed.
3) When appropriate, remind speakers that they may simply say, “I agree with the prior speaker.”
4) The Chair and all committee members should give each speaker their undivided attention.
e. Make sure everyone on the committee or in the audience is heard once before anyone is heard twice. The Chair typically speaks last. f. The Chair’s role is to consolidate the committee’s discussion and find consensus among the members.
g. Ensure that questions from members of the public are addressed only to the Chair and not to other committee members, Council or staff liaisons, or other members of the public.

Attachment C 24 March 18, 2024 Item 12
h. The Chair should take the lead on enforcing the Code of Civil Discourse and Supplemental Policy Related to the Code of Civil Discourse regarding committee member and public conduct at the meeting.
i. Absent unusual circumstances, the following process for running a meeting is recommended:
i. Staff or sub-committee report to present the item;
ii. Take questions from committee members — this is the time for questions, not stating opinions;
iii. Take public testimony; and
iv. Committee discussion and action - this is the time for committee members to express opinions. Generally, the Chair will speak last.

VII. WORK TASKS AND TAKING ACTIONS
Taking action on an item is one of the most important things an advisory committee does. When doing so, the following guidelines should be followed:
a. Make sure the proposed action item has been properly noticed and placed on the agenda.
b. Make sure it falls within the scope of the committee’s mission and any applicable City goals and priorities.
c. Recognize that, normally, all committee actions seeking City action or commitments will be in the form of a recommendation to Council. d. Review the proposed action with City staff and Council liaison(s) in advance, especially if it requires a commitment of City staff time or resources. e. Remember that the committee is advisory to the City Council and should not undertake to act independently.
f. If there is a new item the committee would like to work on, send a request to the Council through the Council liaisons(s) for approval before starting work. g. If the committee wants to comment to an outside agency or person, for example on an environmental document, send the committee’s draft comments via the Council liaison(s) to the City Council for approval, recognizing only the City Council can speak for the City.
h. Advisory committee requests to staff or outside agencies should be submitted directly to the Council liaison(s).
i. If an advisory committee receives a request from an outside organization, the request should be forwarded to the City staff and Council liaison(s). The advisory committee should not respond directly to the requestor without authorization from the Council liaison(s).

VIII. REPORTING/RECORDS
A. Records
Committees shall record actions taken at their meetings by producing meeting minutes, which should include the following:
a. The name of the committee.
b. The date, time and place of the meeting.
c. The time the meeting began.
d. The names of those committee members in attendance.
e. The names of those Council liaison(s) and staff in attendance.

Attachment C 25 March 18, 2024 Item 12
f. Approval of the previous meeting minutes.
g. A brief summary of the discussion for each agenda item and a description of the actions taken by and recommendations of the committee.
h. The hour of adjournment.
i. Names of public speakers and a brief summary of their input.

The Administrative Services Department will maintain the final approved minutes for the City’s official record. The minutes, records, reports, and documents of the committee are public record.

B. Reporting
a. All advisory committees will briefly report on their activities to the City Council annually. This may be done in-person (typically by the Chair) at a City Council meeting, or in writing and included in the City Council agenda packet as a report related to the standing Committee Update section of the City Council agenda. b. All advisory committees will use their Council approved charter and City Council Goals and Priorities as a guide in developing an annual work plan and schedule for Council consideration. At the conclusion of work, a summary report will be submitted to the City Council by the Chair to document the findings or rationale of the concluded work. If the committee has both a majority and minority opinion, both reports may be submitted to the City Council for consideration. The summary report may be presented to the Council liaison(s), or to the full Council, and will be filed with the Administrative Services Department for the City’s official record. c. Only Del Mar advisory committee members designated in the Del Mar Conflict of Interest Code will file Conflict of Interest Statements with the Administrative Services Department in accordance with the regulations of the California Fair Political Practices Commission and the Del Mar Conflict of Interest Code.

IX. WORKING WITH COUNCIL LIAISONS
Council liaison(s) are there to assist committees by:
a. Providing a communication channel between the committee and the Council. b. Advocating to Council in support of committee recommendations. c. Helping committees to interface with City liaisons.
d. Assisting and advising on proper meeting procedures, answering questions, and in other respects as the committee carries on its work.

More information about the role of City Council liaisons can be found in City Council Policy 202 – Responsibilities and Expectations of Council Liaisons to City Advisory Committees and of Council Representatives to Outside Agencies RESOLUTIONS: 2014-08; 2018-81; 2022-08
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