Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Regular Meeting
Monday, July 8, 2024 at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings in-person or via written comment (Red Dot). Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda.
Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be addressed in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.
In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.
Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.
Remote Participation: Due to technical issues, remote
participation will not be offered at this City Council meeting.
Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Dave Druker
Mayor
Terry Gaasterland
Deputy Mayor
Tracy Martinez
Council Member
Dan Quirk
Council Member
Dwight Worden
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting July 8, 2024
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.
Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.
V. CITY COUNCIL COMMENTS
VI. COMMUNITY ANNOUNCEMENTS
VII. CITY MANAGER’S REPORT
VIII. PRESENTATIONS
1. Introduction of North Coastal Station Sheriff Captain Shane Watts Recommended Action: City Manager Ashley Jones will introduce Sheriff Captain Shane Watts.
Reference: Clerk’s File No. 1101-2, 1503-19
2. Breeders Cup Preparations
Recommended Action: Receive presentation from Del Mar Village Association Chief Executive Officer Jen Grove.
Reference: Clerk’s File No. 1502-10
Del Mar City Council Regular Meeting July 8, 2024
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1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
3. Genasys Protect Emergency Communications System (EMS/Fire) Recommended Action: Receive a presentation from City of Encinitas Emergency Manager Marie Jones-Kirk and Deputy Fire Chief Jorge Sanchez.
Reference: Clerk’s File No. 1103-1
IX. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk.
4. Approval of Minutes: June 17, 2024 Regular Meeting, July 1, 2024 Special Meeting
Recommended Action: Approve Minutes.
Reference: Clerk’s Minutes Book
5. Ratification of List of Demands, dated July 8, 2024
Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
6. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
7. Approval of City of Del Mar Emergency Operations Plan Recommended Action: Staff recommends that the City Council adopt a Resolution (Attachment A) approving the City of Del Mar Emergency Operations Plan.
Reference: Clerk’s File No. 1103-1
8. Agreement for Financial Advisory Services – NHA Advisors, LLC Recommended Action: Staff recommends that the City Council: 1) Approve a professional services agreement with NHA Advisors, LLC (Attachment A) for as- Del Mar City Council Regular Meeting July 8, 2024
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us needed financial advisory services for an initial three-year period effective July 8, 2024, through July 8, 2027; 2) Approve a $20,000 Task Order (Attachment B) for services related to Task 1 of the Citywide Undergrounding Program financing analysis and authorize the City Manager to execute the Task Order and, if needed, amend the Task Order by up to $10,000; 3) Authorize the City Manager to execute the agreement and any subsequent extensions to the term provided for under the Agreement contingent upon satisfactory performance by the consultant; and 4) Amend the Fiscal Year 2024-2025 Operating and Capital Budget as described in the Fiscal Impact section of the agenda report.
Reference: Clerk’s File No. 406-1
9. Third Amendment to Licensing Agreement for GovInvest Financial Software Recommended Action: Staff recommends that the City Council: 1) Approve a Third Amendment to the Licensing Agreement for financial software use with GovInvest, Inc. to extend the term of the Agreement through July 5, 2025 (Attachment A); and 2) Authorize the City Manager to execute the Third Amendment.
Reference: Clerk’s File No. 406-1
10. Approval of National Environmental Policy Act (NEPA) Findings for the Riverpath Del Mar Extension Phase 3 Project
Recommended Action: Staff recommends the City Council adopt the National Environmental Policy Act (NEPA) findings for the Riverpath Del Mar Extension Phase 3 Project and authorize the City Manager to execute the necessary documents to receive $680,000 in Federal funds from the Fiscal Year (FY) 2023 Community Project Funding Grant.
Reference: Clerk’s File No. 803-3, 1403-4
11. First Amendment to Agreement for Contract Planning Services Recommended Action: Staff recommends that the City Council: 1) Approve the First Amendment to the Agreement between the City of Del Mar and Civic Solutions, Inc. (Attachment A) for contract planning services to extend the term for an additional one-year period ending August 3, 2025, and adjust fees for inflation; and 2) Authorize the City Manager to execute the First Amendment.
Reference: Clerk’s File No. 406-1
12. First Amendment to Agreement with the Del Mar Village Association for Economic Development and Business Support Services
Del Mar City Council Regular Meeting July 8, 2024
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1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Recommended Action: Staff recommends that the City Council approve the First Amendment to the Agreement with the Del Mar Village Association for Economic Development and Business Support Services (Attachment A) to reflect an increase to contractual fees in Fiscal Years 2024-25 and 2025-26 totaling $25,000.
Reference: Clerk’s File No. 406-1, 1202-16
13. Approval of Fiscal Year 2024-25 Scope of Work with Solana Center for Environmental Innovations for Organics Recycling Compliance Support Services
Recommended Action: Staff recommends that the City Council approve a scope of work for Fiscal Year (FY) 2024-25 for services totaling $35,000 with Solana Center for Environmental Innovation (Solana Center) for organics recycling compliance support services under an existing agreement between the Solana Center and the Regional Solid Waste Association (RSWA) Joint Powers Authority, of which the City is a member agency, and authorize the City Manager to execute the required documents.
Reference: Clerk’s File No. 406-1
X. COUNCIL MEETING RECESS
XI. CITY COUNCIL OTHER BUSINESS
14. Award of Construction Contract to Teichert Utilities for Utility Undergrounding District 1A – Stratford Court South Project & General Program Update
Recommended Action: Staff recommends that the City Council take the following actions:
1) Award a $4,706,395 construction contract to Teichert Utilities (Attachment A) for the Utility Undergrounding District 1A – Stratford Court South Project; 2) Approve a $425,228 Task Order with Utility Specialists Southwest, Inc. for Construction Management and Inspection Services (Attachment B); 3) Approve a $71,513 Task Order with NOVA Services, Inc. for Geotechnical Services (Attachment C);
4) Approve a 10% project contingency of $519,316;
5) Authorize the City Manager to execute the required documents and any contract and Task Order changes, within the project contingency, necessary to complete the work; and
6) Amend the Fiscal Year 2024-2025 Operating and Capital Budget as described in the Fiscal Impact section of the agenda report.
Reference: Clerk’s File No. 406-1, 1001-2
Del Mar City Council Regular Meeting July 8, 2024
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1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
15. Transient Occupancy Tax Ballot Measure Argument in Favor Recommended Action: It is recommended that the City Council discuss the Transient Occupancy Tax (TOT) Ballot Measure argument in favor and provide direction to the Mayor and Deputy Mayor who will draft the argument in advance of the August 15, 2024, deadline and direct staff to coordinate signatures from Councilmembers who would like to sign as a proponent of the argument.
Reference: Clerk’s File No. 201-10, 402-1
16. City Councilmember Compensation Ballot Measure Argument in Favor Recommended Action: It is recommended that the City Council discuss the ballot argument in favor of the City Councilmember Compensation Ballot Measure and provide general guidance/direction to the Mayor and Deputy Mayor who will draft the argument in advance of the August 15, 2024, deadline and direct staff to coordinate collection of signatures from Councilmembers who would like to sign as a proponent of the argument.
Reference: Clerk’s File No. 401-1, 402-1, 502-1
17. Continued to July 16, 2024 Special City Council Meeting: Resolution Finalizing City's Comments on SANDAG Rail Alignment NOP and Authorization for Rail Subcommittee to Provide Additional Comments Recommended Action: This item is being continued to July 16, 2024, Special City Council Meeting. Members of the public will have the opportunity to comment on this item as part of the July 16, 2024, Special City Council Meeting.
Reference: Clerk’s File No. 1005-2, 1506-1
18. Designation of Voting Delegate and Voting Delegate Alternate(s) to the League of California Cities 2024 Annual Conference
Recommended Action: Staff recommends that the City Council: 1) Appoint a voting delegate and delegate alternate(s) to represent the City of Del Mar at the League of California Cities 2024 Annual Conference and authorize the City Manager to complete the necessary paperwork and administrative actions; and 2) Provide direction to the selected delegate(s) regarding voting on key issues.
Reference: Clerk’s File No. 1506-2
Del Mar City Council Regular Meeting July 8, 2024
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1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us XII. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
A. 22nd District Agricultural Association Community Relations Committee (Martinez/Worden)
B. Clean Energy Alliance JPA (CEA) Board of Directors (Druker/Worden) C. CSA-17 Ambulance District Advisory Board (Martinez/Quirk) D. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Martinez/Druker) E. League of California Cities – San Diego Chapter (Martinez/Worden) F. League of California Cities – Coastal Cities Group (Worden) G. North County Transit District (NCTD) (Martinez/Druker) H. Regional Solid Waste Association (Worden/Quirk)
I. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez/Druker)
J. SANDAG Borders Committee (Gaasterland)
K. SANDAG Regional Planning Committee (Martinez)
L. SANDAG Shoreline Preservation Working Group
(Worden/Gaasterland/Martinez)
M. SANDAG LOSSAN Executive Task Force (Druker/Gaasterland) N. San Diego Metropolitan Wastewater Commission/JPA (Worden/Quirk/Druker) O. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Worden/Quirk)
P. Other Regional Organization Reports
XIII. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Arts Advisory Committee (Druker)
B. Clean Water Rate Project
C. Del Mar Community Connections (Martinez/Worden)
D. Del Mar Village Association (Gaasterland/Martinez)
E. Finance Committee (Druker/Worden)
F. Housing Subcommittee (Gaasterland/Martinez)
G. Human Resources Subcommittee (Druker/Worden)
H. Legislative Subcommittee (Gaasterland/Martinez)
I. Measure Q Citizen Oversight Committee (Gaasterland/Quirk) J. Parks and Recreation Committee (Martinez/Gaasterland) K. Del Mar Railroad Committee (Druker/Gaasterland)
L. Lagoon Committee (Quirk/Worden)
M. Sea-Level Rise Adaptation Plan Implementation Subcommittee (Gaasterland/Martinez)
N. Shores Advisory Committee
O. Sustainability Advisory Committee (Martinez/Worden)
P. Traffic and Parking Advisory Committee (Quirk/Worden) Q. Undergrounding Project Advisory Committee (Druker/Gaasterland) Del Mar City Council Regular Meeting July 8, 2024
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1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us R. Other Committee-Subcommittee Reports
XIV. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.
August 26, 2024
Pure Water Project Update; City of San Diego
St. Peters License Agreement
Jimmy Durante Boulevard Bluff Repair Project, Structural Engineering and Landscape Architecture Task Order Authorizations
Introduction of Ordinance for Objective Design Standards Manual for Multi-unit/MixedUse By Right Projects Introduction of Ordinance for Purchasing Code Update
RM23-001, CDP24-008, CUP24-001 (La Atalaya Subdivision) EP24-075 (1329 Stratford Ct) - Retention of Existing Structure in the City Right-of-Way XV. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 3rd day of July, 2024 at approximately 6:00 p.m.
___________________________________________ 7/3/2024
Sarah Krietor, Administrative Services Manager/ Date
City Clerk