Table of Contents
1-6-2025 Regular Meeting Agenda.pdf
Item 1 - Minutes.pdf
Item 2 -List of Demands.pdf
Item 4 - Agenda Report - Lagoon Committee Appointment.pdf Item 5 - Agenda Report - Dudek Task Orders.pdf
Item 6 - PC Appointment.pdf
Item 7 - UP SDG&E Roadmap.pdf
Item 8 - Retail Pet Store Regulations (CAO Rev).pdf
Item 9 - Agenda Report-LOSSAN VA Process_aj edits.pdf
Item 10 - Local Appointments and UPAC Charter Update.pdf 28 11
46 56
84 111
118
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Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Regular Meeting
Monday, January 6, 2025 at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings in-person or via written comment (Red Dot). Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda.
Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be addressed in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.
In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.
Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.
Remote Participation: Due to technical issues, remote participation will not be offered at this City Council meeting.
Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Terry Gaasterland
Mayor
Tracy Martinez
Deputy Mayor
Dan Quirk
Council Member
John W. Spelich
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting January 6, 2025
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.
Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.
V. COMMUNITY ANNOUNCEMENTS
VI. CITY MANAGER’S REPORT
VII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk.
1. Approval of Minutes: December 9, 2024 Special Meeting Recommended Action: Approve Minutes.
Reference: Clerk’s Minutes Book
2. Ratification of List of Demands dated January 6, 2025 Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
Del Mar City Council Regular Meeting January 6, 2025
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
3. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
4. Lagoon Committee Appointment
Recommended Action: The City Council Liaisons to the Lagoon Committee recommend that the City Council appoint Frederique Duranton to the Lagoon Committee as a voting member to serve a full three-year term starting January 6, 2025, and ending on January 31, 2028.
Reference: Clerk’s File No. 401-5
5. Approval of Task Orders with Dudek for Environmental Review and Engineering Studies and Design on the San Dieguito Lagoon Shoreline Protection Planning Project
Recommended Action: Staff recommends the City Council take the following actions pertaining to the San Dieguito Lagoon Shoreline Protection Planning Project: 1) Approve a $275,000 Task Order (Attachment A) with Dudek to complete environmental review studies including resource agency permitting; 2) Approve a $225,000 Task Order (Attachment B) with Dudek to perform engineering technical studies and design; 3) Authorize the City Manager to execute the Task Orders; and 4) Amend the Fiscal Year (FY) 2024-2025 Operating and Capital Budget as described in the Fiscal Impact section of this report.
Reference: Clerk’s File No. 406-1
VIII. COMMISSION AND COMMITTEE INTERVIEWS
6. Planning Commission Interviews and Appointment
Recommended Action: Staff recommends that the City Council review the Citizen Interest Forms (Attachment A), interview the applicants, and appoint one resident to serve as a voting member on the Planning Commission for a full four-year term effective January 6, 2025, and expiring on January 31, 2029.
Reference: Clerk’s File No. 401-5
Del Mar City Council Regular Meeting January 6, 2025
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us IX. COUNCIL MEETING RECESS
X. CITY COUNCIL OTHER BUSINESS
7. Undergrounding Program San Diego Gas & Electric Roadmap Recommended Action: Staff recommends the City Council receive a presentation from City staff and San Diego Gas & Electric (SDG&E) regarding their Project Plan Schedule Template/Roadmap (Attachment A) for the City’s Undergrounding Program (UP).
Reference: Clerk’s File No. 1001-2
8. Citizens’ Initiative Measure to Amend the City’s Ordinance Regulating Retail Animal Sales in Del Mar
Recommended Action: Staff recommends the City Council: 1) Accept and file the Certificate of Sufficiency of Petition Signatures (Attachment A) for a qualified citizens’ initiative petition proposing to amend the City’s Retail Pet Sales Ordinance (Exhibit A to Attachment A); and 2) Direct staff to proceed with one of the options outlined in this report relating to the qualified initiative petition.
Reference: Clerk’s File No. 401-4, 402-8
9. San Diego LOSSAN Rail Realignment Value Analysis Process Update Recommended Action: Receive an update on the San Diego Association of Government’s (SANDAG) Value Analysis process for the San Diego LOSSAN Rail Realignment Project.
Reference: Clerk’s File No. 1506-1
10. 2025 City Council Local and Regional Appointments and Undergrounding Project Advisory Committee Charter Update
Recommended Action: Staff recommends that the City Council: 1) Review the current list of Del Mar City Council regional and local appointments (Attachment A) and make or reaffirm appointments for 2025 from among its members; and identify and authorize the elimination of any committees or subcommittees that are no longer deemed necessary; and 2) Adopt the Resolution (Attachment E) amending the Undergrounding Project Advisory Committee (UPAC) charter (Exhibit A to Attachment E).
Reference: Clerk’s File No. 401-1, 401-5
Del Mar City Council Regular Meeting January 6, 2025
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us XI. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
A. Clean Energy Alliance JPA (CEA) Board of Directors
B. CSA-17 Ambulance District Advisory Board (Martinez/Quirk) C. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Martinez) D. League of California Cities – San Diego Chapter (Martinez) E. League of California Cities – Coastal Cities Group
F. North County Transit District (NCTD) (Martinez)
G. Regional Solid Waste Association
H. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez)
I. SANDAG Borders Committee (Gaasterland)
J. SANDAG Regional Planning Committee (Martinez)
K. SANDAG Shoreline Preservation Working Group (Gaasterland/Martinez) L. SANDAG LOSSAN Executive Task Force (Druker/Gaasterland) M. San Diego Metropolitan Wastewater Commission/JPA (Quirk) N. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Quirk)
O. Other Regional Organization Reports
XII. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Arts Advisory Committee
B. Clean Water Rate Project
C. Del Mar Community Connections (Martinez)
D. Del Mar Village Association (Gaasterland/Martinez)
E. Finance Committee (Gaasterland)
F. Housing Subcommittee (Gaasterland/Martinez)
G. Human Resources Subcommittee (Martinez)
H. Legislative Subcommittee (Gaasterland/Martinez)
I. Measure Q Citizen Oversight Committee (Gaasterland/Quirk) J. Parks and Recreation Committee (Martinez/Gaasterland) K. Del Mar Railroad Committee (Gaasterland)
L. Lagoon Committee (Quirk)
M. Sea-Level Rise Adaptation Plan Implementation Subcommittee (Gaasterland/Martinez)
N. Shores Advisory Committee
O. Sustainability Advisory Committee (Martinez)
P. Traffic and Parking Advisory Committee (Quirk)
Q. Undergrounding Project Advisory Committee (Gaasterland) R. Other Committee-Subcommittee Reports
Del Mar City Council Regular Meeting January 6, 2025
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us XIII. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.
January 21, 2025
Furniture Donation Policy
Finance Committee Appointment
Amendments to Reclaimed Water Agreements with San Elijo JPA and 22nd District Agricultural Association
XIV. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 2nd day of January, 2025 at approximately 3:45 p.m.
___________________________________________ 1/2/2025
Sarah Krietor, Administrative Services Manager/ Date
City Clerk
CITY OF DEL MAR
CITY COUNCIL SPECIAL MEETING MINUTES
DECEMBER 9, 2024
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar California 92014
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.
CALL TO ORDER
Mayor Druker called the Regular Meeting to order at 4:45 p.m.
ROLL CALL
Present: Mayor Dave Druker; Deputy Mayor Terry Gaasterland; Councilmembers Tracy Martinez and Dan Quirk
CONSENT CALENDAR
Administrative Services Manager/City Clerk Sarah Krietor read the titles of the items included on the Consent Calendar. There were no public speakers for the consent calendar items.
IT WAS MOVED BY DEPUTY MAYOR GAASTERLAND, SECONDED BY COUNCILMEMBER MARTINEZ TO APPROVE THE CONSENT CALENDAR ITEMS 1 AND 2. (VOTE 4-0) Ayes: Mayor Druker, Deputy Mayor Gaasterland, and Councilmembers Martinez and Quirk; Noes:
0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 1: APPROVAL OF MINUTES: DECEMBER 2, 2024 REGULAR AND SPECIAL MEETING (CLERK’S MINUTES BOOK)
Council approved the minutes, on consent.
ITEM 2: CANCELLATION OF DECEMBER 16, 2024, REGULAR CITY COUNCIL MEETING (CLERK’S FILE NO. 401-1)
Council adopted Resolution 2024-58, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, AMENDING THE 2024 REGULAR MEETING CALENDAR TO CANCEL THE DECEMBER 16, 2024, REGULAR SCHEDULED MEETING” due to lack of agenda items, on consent.
CITY COUNCIL OTHER BUSINESS
ITEM 3: RESULTS OF THE 2024 GENERAL MUNICIPAL ELECTION (CLERK’S FILE NO. 402- 3)
1 January 6, 2025 Item 01
City Council Special Meeting Minutes
December 9, 2024
A brief presentation was provided by Administrative Services Manager Krietor.
There were no public speakers for the item.
IT WAS MOVED BY COUNCILMEMBER QUIRK, SECONDED BY DEPUTY MAYOR GAASTERLAND TO ADOPT RESOLUTION 2024-59, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 5, 2024, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW”, and to direct the City Clerk to administer the Oath of Office and issue Certificates of Election to the newly elected Councilmembers. (VOTE 4-0) Ayes: Mayor Druker, Deputy Mayor Gaasterland, and Councilmembers Martinez and Quirk; Noes:
0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 4: RESOLUTION OF APPRECIATION FOR OUTGOING MAYOR DAVE DRUKER (CLERK’S FILE NO. BOOK OF RESOLUTIONS)
A Resolution of appreciation was presented to Mayor Dave Druker by Deputy Mayor Terry Gaasterland.
State Assemblymember Tasha Boerner presented a joint resolution on behalf of herself and State Senator Catherine Blakespear. Senator Blakespear’s District Director Francine Busby provided comments on behalf of the State Senator. U.S. Congressman Mike Levin’s Director of Constituent Services Shannon Bradley and San Diego Supervisor Terra Lawson-Remer’s Manager of Community Engagement Cipriano Vargas presented proclamations.
Deputy Mayor Gaasterland opened the item to public comment and the following people spoke:
1) Lynn Gaylord
2) Joe Sullivan
3) Suren Dutia with a donation of time from Martin Cooper 4) Jefferey Lehmann
5) Karen Lare
6) Carol Kerridge
7) John Spelich
8) Carol Kerridge
9) John Spelich
10) Jas Grewal
11) Shirli Weiss
12) Dolores Davies Jamison
13) Dwight Worden
14) Tom McGreal
15) Claire McGreal
16) Camilla Rang
Deputy Mayor Gaasterland closed the item to public comment.
IT WAS MOVED BY DEPUTY MAYOR GAASTERLAND, SECONDED BY COUNCILMEMBER MARTINEZ TO ADOPT RESOLUTION 2024-60, “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, EXPRESSING APPRECIATION FOR OUTGOING MAYOR DAVE DRUKER”. (VOTE 4-0)
2 January 6, 2025 Item 01
City Council Special Meeting Minutes
December 9, 2024
Ayes: Mayor Druker, Deputy Mayor Gaasterland, and Councilmembers Martinez and Quirk; Noes:
0; Recuse: 0; Absent: 0; Abstain: 0.
City Manager Ashley Jones provided comments and presented Mayor Druker with a signed Del Mar photo collage and Del Mar Fire Fighter and Lifeguard apparel on behalf of City staff.
City Attorney Leslie Devaney thanked Mayor Druker for his service and noted she will be giving him a signed caricature collage on behalf of Devaney, Pate, Morris and Cameron, LLP.
ITEM 5: REMARKS BY OUTGOING MAYOR DAVE DRUKER (CLERK’S FILE NO. 401-1) Mayor Druker provided comments and thanked the residents of Del Mar.
There were no public speakers for the item.
ITEM 6: INSTALLATION OF COUNCILMEMBERS TRACY MARTINEZ, DAN QUIRK AND JOHN SPELICH (CLERK’S FILE NO. 402-2)
Administrative Services Manager/City Clerk Krietor administered the Oath of Office and issued Certificates of Election to Tracy Martinez, Dan Quirk, and John Spelich who will serve 4-year terms on the City Council expiring December 2028.
ITEM 7: SELECTION OF THE 2025 MAYOR AND DEPUTY MAYOR (CLERK’S FILE NO.
CLERK’S MINUTES BOOK)
Administrative Services Manager/City Clerk Krietor provided a brief introduction to the item.
IT WAS MOVED BY COUNCILMEMBER SPELICH, SECONDED BY COUNCILMEMBER QUIRK TO
APPOINT TERRY GAASTERLAND AS MAYOR, AND TRACY MARTINEZ AS DEPUTY MAYOR TO SERVE FOR A ONE-YEAR PERIOD BEGINNING ON DECEMBER 10, 2024, THROUGH DECEMBER 2025 IN ACCORDANCE WITH COUNCIL POLICIES 100 AND 118. (VOTE 4-0) Ayes: Mayor Gaasterland, Deputy Mayor Martinez, and Councilmembers Quirk and Spelich; Noes:
0; Recuse: 0; Absent: 0; Abstain: 0.
There were no public speakers for the item.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 5:58 p.m.
Sarah Krietor, Administrative Services Manager/
City Clerk
3 January 6, 2025 Item 01
1 January 6, 2025 Item 02
11/25/2024
Check List
City of Del Mar
1 3:55:23PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6426 11/26/2024 dai03 DAILY DIRECT MAIL 14614-17 10/8/2024 UTILITY BILLS OCT 240.00 Voucher: 6426 14614-16 10/8/2024 X1A MAILING PW 205.00 445.00 6427 11/26/2024 nha01 NHA ADVISORS, LLC 01550 11/20/2024 UG PROJ CONSULTING OCT 9,200.00 Voucher: 6427 01509 10/22/2024 UG PROJ CONSULTING SEP 6,050.00 15,250.00 6428 11/26/2024 wex01 WEX BANK 0496-00-495760-1 11/6/2024 GAS & OIL FIRE OCT 1,609.69 1,609.69 Voucher: 6428
Sub total for EFT GENERAL ACCOUNT US BANK: 17,304.69
Page: 1
2 January 6, 2025 Item 02
11/25/2024
Check List
City of Del Mar
2 3:55:23PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139029 11/26/2024 san136 SAN DIEGO COUNTY SHERIFF'S DEP, ATTN: F BERHE/FINANCIAL 10212024 10/21/2024 CAL-ID PROJ JUL-DEC 459.00 459.00 Voucher: 139029
Sub total for GENERAL ACCOUNT US BANK: 459.00
Page: 2
3 January 6, 2025 Item 02
11/25/2024
Check List
City of Del Mar
3 3:55:23PM
apChkLst Final Page:
4 checks in this report. Grand Total All Checks: 17,763.69 Page: 3
4 January 6, 2025 Item 02
11/27/2024
Check List
City of Del Mar
1 2:31:39PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 4057 11/29/2024 irs01 IRS, UNITED STATES TREASURY Ben178052 11/29/2024 FEDERAL TAX: PAYMENT 37,275.95 37,275.95 Voucher: 4057
4058 11/29/2024 per01 PERS Ben178054 11/29/2024 PERS CONTRIBUTIONS: PAYMENT 62,508.07 62,508.07 Voucher: 4058
4059 11/29/2024 edd01 EMPLOYMENT DEVELOPMENT DEPT Ben178056 11/29/2024 STATE TAX: PAYMENT 10,910.51 10,910.51 Voucher: 4059
4060 11/29/2024 per02 PERS 457 Ben178058 11/29/2024 CALPERS 457 DEFERRED COMP: PAYMENT 2,280.13 2,280.13 Voucher: 4060
4061 11/29/2024 ida01 IDAHO STATE TAX COMMISSIONBen178060 11/29/2024 IDAHO STATE TAX COMMISSION: PAYMENT 219.31 219.31 Voucher: 4061
Sub total for GENERAL ACCOUNT US BANK: 113,193.97
Page: 1
5 January 6, 2025 Item 02
11/27/2024
Check List
City of Del Mar
2 2:31:39PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6429 11/29/2024 mis07 107413 STATE ST BANK & TRUST, MS 107413 PLAN 401A Ben178048 11/29/2024 401A PLAN: PAYMENT 539.00 539.00 Voucher: 6429
6430 11/29/2024 mis08 303845 STATE ST BANK & TRUST, MS 457 PLAN OBI 303845 Ben178044 11/29/2024 MISSION SQUARE 457B: PAYMENT 8,691.58 8,691.58 Voucher: 6430
6431 11/29/2024 mis09 803808 STATE ST BANK & TRUST, MS RHS PLAN OBI 803808 Ben178050 11/29/2024 RETIREMENT HEALTH SAVINGS 3%: PAYMENT 719.97 719.97 Voucher: 6431
6432 11/29/2024 par21 U.S. BANK PARS FFC 6746022400, CITYDELMAR ATTN B BERGMAN Ben178046 11/29/2024 PUBLIC AGENCY RETIREMENT SRVCS: PAYMENT 1,485.53 1,485.53 Voucher: 6432
Sub total for EFT GENERAL ACCOUNT US BANK: 11,436.08
Page: 2
6 January 6, 2025 Item 02
11/27/2024
Check List
City of Del Mar
3 2:31:39PM
apChkLst Final Page:
9 checks in this report. Grand Total All Checks: 124,630.05 Page: 3
7 January 6, 2025 Item 02
12/03/2024
Check List
City of Del Mar
1 12:03:28PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6433 12/6/2024 lif06 GEN DIGITAL INC. 10010526373 11/15/2024 VOL LIFELOCK BENEFIT 144.41 144.41 Voucher: 6433
6434 12/6/2024 leg04 LEGALACCESSPLANS USA, CREDIT TO 1000178 44102 11/1/2024 VOL LEGAL INS 197.45 197.45 Voucher: 6434
Sub total for EFT GENERAL ACCOUNT US BANK: 341.86
Page: 1
8 January 6, 2025 Item 02
12/03/2024
Check List
City of Del Mar
2 12:03:28PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 8052 12/4/2024 hea02 HEALTH NET BFC29ADEC24 11/15/2024 HEALTH INS DEC 38,524.99 38,524.99 Voucher: 8052
8053 12/4/2024 kai01 KAISER PERMANENTE 475311816899 11/13/2024 HEALTH INS DEC 17,743.82 17,743.82 Voucher: 8053
8054 12/3/2024 mut01 MUTUAL OF OMAHA 001791757162 11/12/2024 AD&D B&D DEC 4,853.32 4,853.32 Voucher: 8054
8055 12/3/2024 pri11 PRINCIPAL FINANCIAL GROUP, PLIC-SBD GRAND ISLAND 1003938-10001DEC24 11/16/2024 DENTAL/VISION INS DEC 5,492.16 5,492.16 Voucher: 8055
8056 12/4/2024 sun11 SUN LIFE ASSURANCE CO, OF CANADA 915639-0001DEC2411/13/2024 FF LIFE INS DEC 54.00 54.00 Voucher: 8056
139030 12/6/2024 cap01 CAPF CA PUBLIC SAFETY ADMIN Ben177874 11/15/2024 CAPF: PAYMENT 234.00 234.00 Voucher: 139030
Sub total for GENERAL ACCOUNT US BANK: 66,902.29
Page: 2
9 January 6, 2025 Item 02
12/03/2024
Check List
City of Del Mar
3 12:03:28PM
apChkLst Final Page:
8 checks in this report. Grand Total All Checks: 67,244.15 Page: 3
10 January 6, 2025 Item 02
12/05/2024
Check List
City of Del Mar
1 2:40:36PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6435 12/6/2024 kay01 ADAM KAYE NOV-24 11/1/2024 COMM SRVC NOV 3,000.00 3,000.00 Voucher: 6435
6436 12/6/2024 als02 ALS GROUP USA CORP 522405797 11/25/2024 WATER SAMPLING OCT 496.00 Voucher: 6436 522406035 11/22/2024 WATER SAMPLING NOV 496.00 992.00 6437 12/6/2024 cal81 CALLTOWER INC 202230448 11/25/2024 TELEPHONE DEC 2,457.47 2,457.47 Voucher: 6437
6438 12/6/2024 cha71 CHARTER COMM HOLDINGS LLC, CHARTER COMMUNICATIONS 189125601 11/14/2024 INTERNET CH NOV 1,312.15 Voucher: 6438 189125301 11/14/2024 CH FIBER LFGRD NOV 413.15 189123701 11/14/2024 TELEPHONE NOV 413.15
189123801 11/14/2024 LFGRD FIBER OCT 335.69
189125701 11/14/2024 CH FIBER TO FIRE NOV 335.69
189125801 11/14/2024 VIDEO TRANSPORT/PEG NOV 335.69
189112801 11/14/2024 VIDEO TRANSPORT/PEG OCT/NOV 303.51 189123401 11/14/2024 TELEPHONE NOV 229.59
8448 41 006 017146311/13/2024 PUBLIC WIFI PHCC NOV 166.24 189125401 11/14/2024 DMTV INTERNET NOV 119.98
189125501 11/14/2024 PUBLIC WIFI CH NOV 119.98
189123001 11/14/2024 LFGRD CABLE INTERNET NOV 99.99
189125201 11/14/2024 INTERNET TV STUDIO NOV 89.97 4,274.78 6439 12/6/2024 cor07 CORODATA RECORDS MGT INCRS7039707 10/31/2024 STORAGE SRVCS OCT 155.36 155.36 Voucher: 6439
6440 12/6/2024 cor15 CORONADO MOBILE STORAGE INC DEC-24 12/1/2024 STORAGE CONTRS DEC 255.00 255.00 Voucher: 6440
6441 12/6/2024 cor22 CORVEL CORPORATION 1725885 11/27/2024 WC SERVICES - NOV 1,495.00 Voucher: 6441 1723812 11/18/2024 MED MAINT - NOV 250.00 1725886 11/27/2024 WC SERVICES - NOV 185.00 1,930.00
6442 12/6/2024 del14 DEL MAR VILLAGE ASSOCIATION 06 12/2/2024 DMVA AGRMNT OCT 27,685.14 27,685.14 Voucher: 6442
Page: 1
11 January 6, 2025 Item 02
12/05/2024
Check List
City of Del Mar
2 2:40:36PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6443 12/6/2024 dix01 DIXIELINE LUMBER CO 06-0578160 11/21/2024 OPERATING SUPP CS 405.84 Voucher: 6443 06-0578351 11/22/2024 OPERATING SUPP PW 106.80 06-0577728 11/19/2024 OPERATING SUPP FIRE 40.44
06-0577971 11/21/2024 OPERATING SUPP FIRE 39.55
06-0578352 11/22/2024 PAINT SUPP PW 37.06
06-0578828 11/27/2024 OPERATING SUPP CS 30.02
06-0578181 11/21/2024 OPERATING SUPP PW 24.44 684.15
6444 12/6/2024 ips02 IPS GROUP INC INV104424 11/30/2024 PRKG MTR TRANS FEE NOV 3,217.91 3,217.91 Voucher: 6444
6445 12/6/2024 lif01 LIFE-ASSIST 1532504 12/2/2024 AMBULANCE SUPP FIRE 441.00 441.00 Voucher: 6445
6446 12/6/2024 mes03 MES - CALIFORNIA IN2148996 11/7/2024 THERMAL IMAGING CAMERAS FIRE 4,031.24 4,031.24 Voucher: 6446
6447 12/6/2024 pho01 PHOENIX GROUP INFO SYSTEMS 1020241036 11/18/2024 ADMIN CITE SRVCS - OCT 1,739.07 1,739.07 Voucher: 6447
6448 12/6/2024 pru01 PRUDENTIAL OVERALL SUPPLY132287173 11/29/2024 UNIFORMS PW - 11/29 101.93 Voucher: 6448 132287171 11/29/2024 MATS PW - 11/29 15.47 132287172 11/29/2024 SHOP TOWELS PW - 11/29 4.93 122.33 6449 12/6/2024 red04 REDFLEX TRAFFIC SYSTEMS INC INV0089225 11/30/2024 RED LIGHT CAMERA NOV 5,411.25 5,411.25 Voucher: 6449
6450 12/6/2024 san12 SAN DIEGO COUNTY SHERIFF11262024 11/26/2024 LAW ENF OCT 227,387.88 227,387.88 Voucher: 6450
6451 12/6/2024 sol06 SOLANA CENTER FOR ENV 40-45-9-24 10/14/2024 SB1383 SUPPORT SRVCS SEP 2,316.97 2,316.97 Voucher: 6451
6452 12/6/2024 tow05 TOWNSEND PUBLIC AFFAIRS INC 22605 12/1/2024 LEGISLATIVE SRVCS DEC 4,000.00 4,000.00 Voucher: 6452
6453 12/6/2024 wex01 WEX BANK 0496-00-496745-1 11/23/2024 GAS & OIL NOV CS 1,040.92 1,040.92 Voucher: 6453
Sub total for EFT GENERAL ACCOUNT US BANK: 291,142.47
Page: 2
12 January 6, 2025 Item 02
12/05/2024
Check List
City of Del Mar
3 2:40:36PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139031 12/6/2024 zep01 ACUITY SPECIALTY PRODUCTS INC, ZEP MANUFACTURING CO 9010531941 11/22/2024 CLEANING SUPP FIRE 1,051.26 1,051.26 Voucher: 139031
139032 12/6/2024 adt02 ADT SECURITY SERVICES 1101897255 11/19/2024 ALARM 1700 COAST DEC/MAR 145.47 145.47 Voucher: 139032
139033 12/6/2024 sbc03 AT&T 9391054486 11/20/2024 TELEPHONE NOV 186.14 Voucher: 139033 9391026230 11/20/2024 TELEPHONE NOV 60.83 9391031506 11/20/2024 TELEPHONE NOV 59.75
9391026231 11/20/2024 TELEPHONE NOV 59.75
9391026228 11/20/2024 TELEPHONE NOV 30.65
9391065056 11/27/2024 TELEPHONE NOV 29.10
9391065054 11/27/2024 TELEPHONE NOV 29.09
9391065053 11/27/2024 TELEPHONE NOV 29.09
9391065055 11/27/2024 TELEPHONE NOV 29.09 513.49
139034 12/6/2024 bad01 BADGER METER INC 1697560 11/20/2024 MAINT/REPAIR SUPP PW 1,225.74 1,225.74 Voucher: 139034
139035 12/6/2024 can08 CANTEEN SAN102255 12/2/2024 COFFEE SUPPLIES CH 324.66 Voucher: 139035 SAN101960 11/18/2024 COFFEE SUPPLIES PW 80.01 404.67 139036 12/6/2024 chr04 CHRISTENSEN, HEATHER 11212024 11/21/2024 PHCC EVENT REFUND 800.00 800.00 Voucher: 139036
139037 12/6/2024 cmr01 CMRTA 3759 12/1/2024 CMRTA MBRSHP FY25 150.00 150.00 Voucher: 139037
139038 12/6/2024 coa21 COAST NEWS GROUP 00155044 11/22/2024 AD - PUBLIC HEARING 142.50 142.50 Voucher: 139038
139039 12/6/2024 cou11 COUNTY OF SAN DIEGO APCD05074-2003-RI-202411/12/2024 DISTRICT FEES 687.00 687.00 Voucher: 139039
139040 12/6/2024 dun02 DUNN-EDWARDS PAINTS 2082A19028 11/20/2024 PAINT SUPPLIES PW 41.54 41.54 Voucher: 139040
139041 12/6/2024 gal02 GALLS LLC 029539065 11/4/2024 UNIFORMS CS 83.98 Voucher: 139041 029639850 11/14/2024 UNIFORMS CS 83.55 167.53 139042 12/6/2024 ats01 GARDA CL WEST LOCKBOX #233209 10800123 12/1/2024 ARMORED SRVCS DEC 727.67 727.67 Voucher: 139042
139043 12/6/2024 kof01 KOFOD, KERRI 11252024 11/25/2024 BEACH EVENT REFUND 450.00 450.00 Voucher: 139043
139044 12/6/2024 kul04 KULLY SUPPLY INC 661079 11/13/2024 MAINT/REPAIR SUPP PW 421.55 421.55 Voucher: 139044
Page: 3
13 January 6, 2025 Item 02
12/05/2024
Check List
City of Del Mar
4 2:40:36PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139045 12/6/2024 mas01 MASON'S SAW & LAWNMOWER681684 11/14/2024 RESCUE CHAINSAW FIRE 1,731.99 1,731.99 Voucher: 139045
139046 12/6/2024 boh02 NANCY K. BOHL INC. DBA:, THE COUNSELING TEAM INTL INV102539 12/3/2024 EAP SERVICES 390.00 390.00 Voucher: 139046
139047 12/6/2024 nce01 NORTH COUNTY EVS INC 8813 11/25/2024 FIRE ENGINE MAINT 2,509.38 2,509.38 Voucher: 139047
139048 12/6/2024 con17 OCCUPATIONAL HEALTH CTRS, OF CALIFORNIA, A MEDICAL 85021986 11/7/2024 EMPLOYEE TESTING NOV 118.00 118.00 Voucher: 139048
139049 12/6/2024 par35 PARADIGM MECHANICAL CORP6910 11/27/2024 HVAC REPAIRS CH 545.00 545.00 Voucher: 139049
139050 12/6/2024 por10 PORTABLE STORAGE CORP 162957 11/20/2024 STORAGE CS DEC 176.00 176.00 Voucher: 139050
139051 12/6/2024 rag05 RAGGHANTI, RILEY 11252024 11/25/2024 PHCC EVENT REFUND 800.00 800.00 Voucher: 139051
139052 12/6/2024 sai01 SAINT PETER'S EPISCOPAL CHURCH 12052024 12/5/2024 JAN/JUN METER REV SHARE 14,785.24 14,785.24 Voucher: 139052
139053 12/6/2024 san107 SAN DIEGO DIVERS 2911 9/6/2024 SCUBA SRVCS CS 450.00 Voucher: 139053 3588 11/9/2024 SCUBA SRVCS CS 23.74
2746 9/6/2024 LITHIUM BATTERIES CS 6.94 480.68
139054 12/6/2024 sdg02 SAN DIEGO GAS & ELECTRIC0042 2198 4063 2 11/14/2024 UTILITIES NOV 4,011.92 Voucher: 139054 0012 6209 1548 9 11/29/2024 UTILITIES NOV 100.23 4,112.15 139055 12/6/2024 san112 SAN DIEGO HUMANE SOCIETY, & SPCA DEC-24 12/1/2024 ANIMAL SRVCS DEC 4,255.00 4,255.00 Voucher: 139055
139056 12/6/2024 sou02 SOUTHCOAST HEATING & AIR COND. 1410778 11/20/2024 HVAC SRVCS 9TH ST 87.04 87.04 Voucher: 139056
139057 12/6/2024 spa01 SPARKLETTS 18139543 120124 12/1/2024 WATER CH 116.92 116.92 Voucher: 139057
139058 12/6/2024 sun05 SUNBELT RENTALS INC 162362329-0001 11/20/2024 CONCRETE MIXER PW 353.72 353.72 Voucher: 139058
139059 12/6/2024 dis05 THE REINALT-THOMAS CORP, DISCOUNT TIRE 1623963 11/14/2024 TIRES PW 1,358.68 1,358.68 Voucher: 139059
139060 12/6/2024 t-mo01 T-MOBILE USA INC 980755647 11/21/2024 TELEPHONE NOV 11.90 11.90 Voucher: 139060
139061 12/6/2024 tra51 TRANSLATION AND SIMULTANEOUS, INTERPRET DBA TRANS-LANG 5145-T 12/3/2024 WATER POLICY TRANSLATION 2,125.00 2,125.00 Voucher: 139061
Page: 4
14 January 6, 2025 Item 02
12/05/2024
Check List
City of Del Mar
5 2:40:36PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139062 12/6/2024 uni31 UNITED SITE SRVCS OF, CALIFORNIA INC 114-13969695 11/14/2024 PORTABLE RESTROOM SRVCS 1,450.85 Voucher: 139062 114-13969698 11/14/2024 PORTABLE RESTROOM SRVCS 565.25 114-13969697 11/14/2024 PORTABLE RESTROOM SRVCS 265.25 2,281.35 139063 12/6/2024 ver03 VERIZON WIRELESS 570653198-00008 11/18/2024 TELEPHONE NOV 410.29 Voucher: 139063 570653198-00006 11/18/2024 TELEPHONE NOV 254.24 872374736-00003 11/18/2024 TELEPHONE NOV 228.10
872374736-00004 11/18/2024 TELEPHONE NOV 226.76
542070053-00002 11/20/2024 TELEPHONE NOV 168.30
570653198-00007 11/18/2024 TELEPHONE NOV 114.03
570653198-00009 11/18/2024 TELEPHONE NOV 38.01 1,439.73 139064 12/6/2024 vis07 VISTA PAINT CORPORATION 2024-714346-00 11/20/2024 TRAFFIC PAINT PW 193.84 Voucher: 139064 2024-716860-00 11/21/2024 PAINT SUPPLIES PW 150.85 344.69 139065 12/6/2024 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 82883917 11/25/2024 JANITORIAL SUPPLIES 424.41 Voucher: 139065 82876809 11/21/2024 JANITORIAL SUPPLIES 83.85 508.26 Sub total for GENERAL ACCOUNT US BANK: 45,459.15
Page: 5
15 January 6, 2025 Item 02
12/05/2024
Check List
City of Del Mar
6 2:40:36PM
apChkLst Final Page:
54 checks in this report. Grand Total All Checks: 336,601.62 Page: 6
16 January 6, 2025 Item 02
12/05/2024
Check List
City of Del Mar
1 5:32:11PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139066 12/9/2024 usb03 US BANK CORP PYMT SYSTEMS 4246 0445 5565 020310/22/2024 CREDIT CARD CHRGS OCT 2024 10,567.30 10,567.30 Voucher: 139066
Sub total for GENERAL ACCOUNT US BANK: 10,567.30
Page: 1
17 January 6, 2025 Item 02
12/05/2024
Check List
City of Del Mar
2 5:32:11PM
apChkLst Final Page:
1 checks in this report. Grand Total All Checks: 10,567.30 Page: 2
18 January 6, 2025 Item 02
12/11/2024
Check List
City of Del Mar
1 3:34:50PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 4063 12/13/2024 irs01 IRS, UNITED STATES TREASURY Ben178241 12/13/2024 FEDERAL TAX: PAYMENT 40,768.36 40,768.36 Voucher: 4063
4064 12/13/2024 per01 PERS Ben178243 12/13/2024 PERS CONTRIBUTIONS: PAYMENT 55,200.51 55,200.51 Voucher: 4064
4065 12/13/2024 edd01 EMPLOYMENT DEVELOPMENT DEPT Ben178245 12/13/2024 STATE TAX: PAYMENT 12,202.20 12,202.20 Voucher: 4065
4066 12/13/2024 per02 PERS 457 Ben178247 12/13/2024 CALPERS 457 DEFERRED COMP: PAYMENT 2,280.13 2,280.13 Voucher: 4066
4067 12/13/2024 ida01 IDAHO STATE TAX COMMISSIONBen178249 12/13/2024 IDAHO STATE TAX COMMISSION: PAYMENT 235.43 235.43 Voucher: 4067
Sub total for GENERAL ACCOUNT US BANK: 110,686.63
Page: 1
19 January 6, 2025 Item 02
12/11/2024
Check List
City of Del Mar
2 3:34:50PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6454 12/13/2024 mis07 107413 STATE ST BANK & TRUST, MS 107413 PLAN 401A Ben178237 12/13/2024 401A PLAN: PAYMENT 539.00 539.00 Voucher: 6454
6455 12/13/2024 mis08 303845 STATE ST BANK & TRUST, MS 457 PLAN OBI 303845 Ben178231 12/13/2024 MISSION SQUARE 457B: PAYMENT 9,331.99 9,331.99 Voucher: 6455
6456 12/13/2024 mis09 803808 STATE ST BANK & TRUST, MS RHS PLAN OBI 803808 Ben178239 12/13/2024 RETIREMENT HEALTH SAVINGS 3%: PAYMENT 719.97 719.97 Voucher: 6456
6457 12/13/2024 uni21 DEL MAR CITY EMPLOYEES ASSOC. Ben178233 12/13/2024 DMCEA DUES: PAYMENT 286.00 286.00 Voucher: 6457
6458 12/13/2024 nat15 NATIONAL BENEFIT SERVICES, LLC, FLEXIBLE BENEFITS DEPT Ben178229 12/13/2024 SEC. 125 FLEXIBLE SAVINGS ACCT: PAYMENT 767.52 767.52 Voucher: 6458
6459 12/13/2024 par21 U.S. BANK PARS FFC 6746022400, CITYDELMAR ATTN B BERGMAN Ben178235 12/13/2024 PUBLIC AGENCY RETIREMENT SRVCS: PAYMENT 1,345.67 1,345.67 Voucher: 6459
Sub total for EFT GENERAL ACCOUNT US BANK: 12,990.15
Page: 2
20 January 6, 2025 Item 02
12/11/2024
Check List
City of Del Mar
3 3:34:50PM
apChkLst Final Page:
11 checks in this report. Grand Total All Checks: 123,676.78 Page: 3
21 January 6, 2025 Item 02
12/12/2024
Check List
City of Del Mar
1 11:13:49AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6460 12/13/2024 22n01 22ND DISTRICT AGRICULTURAL Ref000178167 12/5/2024 UB Refund Cst #00008168 2,069.89 2,069.89 Voucher: 6460
6461 12/13/2024 ace02 ACE UNIFORMS LLC SD0203466 12/6/2024 UNIFORMS CS 43.37 43.37 Voucher: 6461
6462 12/13/2024 civ02 CIVIC SOLUTIONS INC 105056 12/3/2024 CONSULTING SRVCS NOV 12,460.00 12,460.00 Voucher: 6462
6463 12/13/2024 cor11 CORODATA MEDIA STORAGE INC DS1310402 11/30/2024 STORAGE SRVCS NOV 233.33 233.33 Voucher: 6463
6464 12/13/2024 cor07 CORODATA RECORDS MGT INCRS7049387 11/30/2024 STORAGE SRVCS NOV 150.51 150.51 Voucher: 6464
6465 12/13/2024 del02 DEL MAR BLUE PRINT CO, INC612895 12/5/2024 PRINTING SRVCS 13.05 13.05 Voucher: 6465
6466 12/13/2024 dev02 DEVANEY PATE MORRIS & CAMERON 9812 11/13/2024 LEGAL FEES OCT 732.00 Voucher: 6466 9813 11/13/2024 LEGAL FEES OCT 732.00
9746 10/10/2024 LEGAL FEES SEP 414.80 1,878.80
6467 12/13/2024 dix01 DIXIELINE LUMBER CO 06-0578921 11/30/2024 PAINT SUPP PW 69.05 Voucher: 6467 06-0578527 11/26/2024 PAINT SUPP PW 29.35 06-0578768 11/27/2024 OPERATING SUPP PW 22.41
06-0578730 11/27/2024 WATER METER PARTS PW 14.64 135.45 6468 12/13/2024 fer07 FERGUSON ENTERPRISES LLC, DBA FERGUSON WATERWORKS 0869163 11/25/2024 MAINT/REPAIR SUPP PW 1,141.88 1,141.88 Voucher: 6468
6469 12/13/2024 kle01 KLEINFELDER 1507982 11/19/2024 CDM BRIDGE OCT 169,757.63 169,757.63 Voucher: 6469
6470 12/13/2024 man12 MANERI TRAFFIC CONTROL INC, DBA MTC 21742 8/1/2024 MAINT/REPAIR SUPP PW 1,087.50 Voucher: 6470 21397 8/1/2024 EPOXY PW 500.25 1,587.75
6471 12/13/2024 mic11 MICHAEL BAKER INTERNATIONAL 1230341 11/15/2024 CITY ENGINEER OCT 29,342.66 29,342.66 Voucher: 6471
6472 12/13/2024 mik03 MIKHAIL OGAWA ENGINEERING11792 12/3/2024 CLEAN WATER SRVCS NOV 13,972.77 Voucher: 6472 11793 12/3/2024 SAN DIEGUITO TMDL NOV 1,109.42 15,082.19 6473 12/13/2024 mof04 MOFFATT & NICHOL 00793562 11/4/2024 SHORELINE MGMT PROG SEP/OCT 8,376.94 8,376.94 Voucher: 6473
6474 12/13/2024 par51 PARKWOOD LANDSCAPE MAINT INC 108460 11/30/2024 LANDSCAPE SRVCS NOV 17,930.00 17,930.00 Voucher: 6474
Page: 1
22 January 6, 2025 Item 02
12/12/2024
Check List
City of Del Mar
2 11:13:49AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6475 12/13/2024 the48 SAN DIEGO NEWSPAPER HOLDINGS, THE SAN DIEGO UNION TRIBU 0011687351 8/31/2024 AD - PUBLIC HEARING 633.82 633.82 Voucher: 6475
6476 12/13/2024 sca12 SCA OF CA LLC 158826PS 10/31/2024 SWEEPING SRVCS OCT 2,868.10 2,868.10 Voucher: 6476
6477 12/13/2024 sol06 SOLANA CENTER FOR ENV, INNOVATION 40-45-11-24 12/10/2024 SB1383 SUPPORT SRVCS NOV 3,006.03 3,006.03 Voucher: 6477
6478 12/13/2024 uni26 UNITIS CONTRACTOR SUPPLIES 1043074 11/27/2024 SAND BAGS PW 1,841.69 1,841.69 Voucher: 6478
Sub total for EFT GENERAL ACCOUNT US BANK: 268,553.09
Page: 2
23 January 6, 2025 Item 02
12/12/2024
Check List
City of Del Mar
3 11:13:49AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139067 12/13/2024 asc03 ASCENT ENVIRONMENTAL INC20230114.01 - 9 11/21/2024 CONSULTING SRVCS JUL/SEP 13,367.36 13,367.36 Voucher: 139067
139068 12/13/2024 sbc03 AT&T 9391059863 12/1/2024 TELEPHONE NOV 303.52 303.52 Voucher: 139068
139069 12/13/2024 azt02 AZTEC LANDSCAPING INC, DBA AZTEC JANITORIAL J1943 11/30/2024 JANITORIAL SRVCS CH NOV 2,564.00 Voucher: 139069 J1926 11/26/2024 JANITORIAL/CARPET CLNG 892.00 J1944 11/30/2024 JANITORIAL SRVCS PW NOV 501.00 3,957.00 139070 12/13/2024 bar33 BARROWS, BREE 12052024 12/5/2024 PLN CK FEE REFUND 213.56 213.56 Voucher: 139070
139071 12/13/2024 bok01 BOKAL & SNEED 12022024 12/2/2024 PERMIT REFUND 2,220.00 2,220.00 Voucher: 139071
139072 12/13/2024 bot03 BOTTA, DAVID 12052024 12/5/2024 TREE TRIMMING REIMB 702.00 702.00 Voucher: 139072
139073 12/13/2024 bre21 BRENTHAM, NINA 12032024 12/3/2024 PERMIT REFUND 284.24 284.24 Voucher: 139073
139074 12/13/2024 cit07 CITY OF SAN DIEGO 1000403961 11/21/2024 WATER TREATMENT OCT 30,385.13 30,385.13 Voucher: 139074
139075 12/13/2024 sol01 CITY OF SOLANA BEACH 220756 1/11/2024 PUMP STATION LEASE Q2 29,702.00 Voucher: 139075 220775 6/24/2024 PUMP STATION LEASE Q4 29,702.00 59,404.00 139076 12/13/2024 cli04 CLIFTONLARSONALLEN LLP l241748137 11/5/2024 AUDIT SRVCS 1,800.00 1,800.00 Voucher: 139076
139077 12/13/2024 hds01 CORE & MAIN LP V916246 10/29/2024 WATER METER PARTS 1,219.07 1,219.07 Voucher: 139077
139078 12/13/2024 cou16 COUNTY OF SAN DIEGO - REGIONAL, COMM SYSTEM 25CTOFDMC05 12/1/2024 RCS PAGING SRVCS - NOV 70.00 70.00 Voucher: 139078
139079 12/13/2024 edd01 EMPLOYMENT DEVELOPMENT DEPT 07580 10/14/2024 QCEW DATA 2,851.00 2,851.00 Voucher: 139079
139080 12/13/2024 fer01 FERRELLGAS LP 1128161595 10/15/2024 PROPANE FIRE 590.13 Voucher: 139080 1128139439 10/14/2024 PROPANE FIRE 51.31 1125372144R1 1/24/2024 PROPANE FIRE REFUND -184.60 456.84 139081 12/13/2024 fis12 FISHER INTEGRATED INC 2176 12/2/2024 VIDEO STREAMING NOV 800.00 800.00 Voucher: 139081
139082 12/13/2024 fri06 FRIEDMAN & SPRINGWATER LLP 1000823 12/10/2024 UG CONSULT SRVCS 3,008.00 3,008.00 Voucher: 139082
Page: 3
24 January 6, 2025 Item 02
12/12/2024
Check List
City of Del Mar
4 11:13:49AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139083 12/13/2024 gal02 GALLS LLC 029719090 11/22/2024 UNIFORMS CS 42.76 42.76 Voucher: 139083
139084 12/13/2024 ger01 GERBER, ERIC 12022024 12/2/2024 PERMIT REFUND 77.34 77.34 Voucher: 139084
139085 12/13/2024 haw01 HAWTHORNE MACHINERY COMPANY PS000991567 11/19/2024 CATERPILLAR REPAIR PW 71.43 71.43 Voucher: 139085
139086 12/13/2024 dar05 JEFFREY SCOTT ARVESON, DBA DAR SERVICES 12012024 12/1/2024 DEAD ANIMAL REMOVAL NOV 250.00 250.00 Voucher: 139086
139087 12/13/2024 kul04 KULLY SUPPLY INC 662221 11/26/2024 PARTS PW 193.34 Voucher: 139087 662298 11/27/2024 FLUSHOMETER PW 184.53 377.87 139088 12/13/2024 mar11 MARSHALLS INDUSTRIAL HARDWARE 784215/1 12/2/2024 OPERATING SUPP PW 400.83 400.83 Voucher: 139088
139089 12/13/2024 mil07 MILNES, CHRISTOPHER F 11272024 11/27/2024 ADMIN CITE APPEAL 85.00 85.00 Voucher: 139089
139090 12/13/2024 nct01 NCTD 714329 11/14/2024 ANNUAL LIC FEE DEC24/NOV25 1,247.70 Voucher: 139090 714353 11/15/2024 ANNUAL LIC FEE JAN/DEC 1,196.00 2,443.70 139091 12/13/2024 nob02 NOBEL SYSTEMS 16063 11/29/2024 GEOVIEWER JAN/JUL FY25 6,000.00 6,000.00 Voucher: 139091
139092 12/13/2024 par35 PARADIGM MECHANICAL CORP6889 11/12/2024 HVAC SRVCS CH 4,922.61 4,922.61 Voucher: 139092
139093 12/13/2024 sdg02 SAN DIEGO GAS & ELECTRIC0081 7377 2988 5 12/5/2024 UTILITIES NOV 8,675.77 Voucher: 139093 0066 5491 6833 1 12/5/2024 UTILITIES NOV 5,377.13 0066 5392 2766 7 12/5/2024 UTILITIES NOV 1,062.76
0069 0908 1676 1 12/5/2024 UTILITIES NOV 380.47
0067 3735 0888 1 12/5/2024 UTILITIES NOV 307.85
2100 0065 8024 7 12/5/2024 UTILITIES NOV 79.63
0099 5222 5392 9 12/3/2024 UTILITIES NOV 22.47
0085 7750 3585 7 12/6/2024 UTILITIES NOV 18.93
0066 5491 5032 1 12/3/2024 UTILITIES NOV 18.31 15,943.32 139094 12/13/2024 sta36 STANDARD PLUMBING SUPPLY CO, DBA MWI PLUMBERS SUPPLY XVB166 12/5/2024 PLUMBING SUPP PW 294.24 294.24 Voucher: 139094
139095 12/13/2024 uni25 STAXUP - UNITS LLC 19081 12/5/2024 STORAGE CS DEC 289.85 289.85 Voucher: 139095
139096 12/13/2024 sta09 SWRCB SW-0302319 11/20/2024 STORM WATER FY25 7,279.00 7,279.00 Voucher: 139096
Page: 4
25 January 6, 2025 Item 02
12/12/2024
Check List
City of Del Mar
5 11:13:49AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139097 12/13/2024 ter13 TERRACON CONSULTANTS 12032024 12/3/2024 PERMIT REFUND 490.00 490.00 Voucher: 139097
139098 12/13/2024 tho21 THOMAS, LEE Ref000178168 12/5/2024 UB Refund Cst #00008411 360.45 360.45 Voucher: 139098
139099 12/13/2024 und01 UNDERGROUND SERVICE ALERT 1120240230 12/1/2024 CONT SRVCS NOV 121.00 121.00 Voucher: 139099
139100 12/13/2024 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 82886847 11/26/2024 JANITORIAL SUPPLIES PW 1,238.12 Voucher: 139100 82884511 11/25/2024 JANITORIAL SUPPLIES PW 236.40 82884511 12/2/2024 JANITORIAL SUPP REFUND PW -142.23 1,332.29 139101 12/13/2024 wes29 WEST COAST ARBORISTS INC222356 11/15/2024 TREE MAINT 11/1 - 11/15 4,177.35 Voucher: 139101 222358 11/15/2024 TREE MAINT 11/1 - 11/15 1,864.92 6,042.27 139102 12/13/2024 gan04 WILLIAM GANDER DM-RT20241202 12/2/2024 SOLAR MONITORING DEC 200.00 200.00 Voucher: 139102
Sub total for GENERAL ACCOUNT US BANK: 168,065.68
Page: 5
26 January 6, 2025 Item 02
12/12/2024
Check List
City of Del Mar
6 11:13:49AM
apChkLst Final Page:
55 checks in this report. Grand Total All Checks: 436,618.77 Page: 6
27 January 6, 2025 Item 02
12/19/2024
Check List
City of Del Mar
1 10:37:25AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6479 12/20/2024 als02 ALS GROUP USA CORP 522406648 12/9/2024 WATER SAMPLING DEC 676.00 676.00 Voucher: 6479
6480 12/20/2024 dev02 DEVANEY PATE MORRIS & CAMERON 9983 12/12/2024 LEGAL FEES NOV 4,082.00 Voucher: 6480 9982 12/12/2024 LEGAL FEES NOV 3,845.60
9980 12/12/2024 LEGAL FEES NOV 529.94
9981 12/12/2024 LEGAL FEES NOV 411.50
9979 12/12/2024 LEGAL FEES NOV 130.00
9978 12/12/2024 LEGAL FEES NOV 104.00 9,103.04
6481 12/20/2024 dix01 DIXIELINE LUMBER CO 06-0579901 12/9/2024 MAINT/REPAIR SUPP PW 101.59 Voucher: 6481 06-0578430 12/3/2024 MAINT/REPAIR SUPP PW 67.01 06-0579818 12/9/2024 OPERATING SUPP PW 55.46 224.06
6482 12/20/2024 duk01 DUDEK & ASSOCIATES 202410356 12/9/2024 HOSKA/STRM DRN IMPVMTS 6,100.00 Voucher: 6482 202410355 12/9/2024 20TH ST LFGRD TWR PROJ 355.00 6,455.00 6483 12/20/2024 fer07 FERGUSON ENTERPRISES LLC, DBA FERGUSON WATERWORKS 0869713 12/5/2024 WATER METER PARTS PW 1,495.92 Voucher: 6483 0870017 12/3/2024 WATER METER PARTS PW 687.30 2,183.22 6484 12/20/2024 mik03 MIKHAIL OGAWA ENGINEERING11795 12/3/2024 FOG SRVCS NOV 1,344.34 1,344.34 Voucher: 6484
6485 12/20/2024 pit01 PITNEY BOWES GLOBAL FIN SRVCS 3106958140 12/11/2024 EQUIP RENTAL 10/30-1/29 974.94 974.94 Voucher: 6485
6486 12/20/2024 pru01 PRUDENTIAL OVERALL SUPPLY132288350 12/6/2024 UNIFORMS PW - 12/6 137.52 Voucher: 6486 132289524 12/13/2024 UNIFORMS PW - 12/13 101.25 132289522 12/13/2024 MATS PW - 12/13 15.47
132289523 12/13/2024 SHOP TOWELS - 12/13 4.93 259.17
6487 12/20/2024 san03 SAN DIEGO COUNTY WATER AUTH. 1124-2 12/10/2024 RAW WATER NOV 161,717.40 161,717.40 Voucher: 6487
6488 12/20/2024 pit07 THE PITNEY BOWES BANK INC, PITNEY BOWES RESERVE ACCT 8000-9000-1054-263112/12/2024 POSTAGE REFILL DEC 5,074.99 5,074.99 Voucher: 6488
6489 12/20/2024 uti01 UTILITY SPECIALISTS INC 28073 11/30/2024 UP - 1A STRATFORD S OCT 38,955.25 Voucher: 6489 28075 11/30/2024 UP - 1A STRATFORD 435.34 28074 11/30/2024 UP - X1A CREST CANYON 27.40 39,417.99
6490 12/20/2024 wex01 WEX BANK 0496-00-496530-7 12/6/2024 GAS & OIL PW 3,162.02 3,162.02 Voucher: 6490
Page: 1
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City of Del Mar
2 10:37:25AM
apChkLst Final Page:
Sub total for EFT GENERAL ACCOUNT US BANK: 230,592.17
Page: 2
29 January 6, 2025 Item 02
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City of Del Mar
3 10:37:25AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139103 12/20/2024 cac01 CACEO 300020967 11/20/2024 MBRSHP MALIK 100.00 100.00 Voucher: 139103
139104 12/20/2024 coa21 COAST NEWS GROUP 00155216 11/29/2024 AD - PC AGENDA 236.25 Voucher: 139104 00154962 11/8/2024 AD - PUBLIC HEARING 150.00 386.25 139105 12/20/2024 cou01 COUNTY OF SAN DIEGO 11122024 11/12/2024 PARKING BAIL OCT 27,798.50 27,798.50 Voucher: 139105
139106 12/20/2024 dep04 DEPT. OF INDUSTRIAL RELATIONS OSIP 72583 12/3/2024 OSIP ASSESSMENT FY25 1,019.32 1,019.32 Voucher: 139106
139107 12/20/2024 har04 HARRINGTON, THOMAS 12162024 12/16/2024 CITATION REFUND 312.75 312.75 Voucher: 139107
139108 12/20/2024 hin06 HINDERLITER DE LLAMAS AND, ASSOC SIN044996 12/5/2024 SALES TAX SRVCS OCT/DEC 1,236.54 1,236.54 Voucher: 139108
139109 12/20/2024 hom01 HOME DEPOT CREDIT SRVCS6035 3225 0103 776011/28/2024 MAINT/REPAIR SUPP PW 659.57 659.57 Voucher: 139109
139110 12/20/2024 han17 HOWARD HENRY WAYNE, JR229 12/15/2024 RADIO SERVICE FIRE 570.00 570.00 Voucher: 139110
139111 12/20/2024 mun07 MUNICIPAL MAINTENANCE EQUIP 030076 12/9/2024 FLOAT BALL ASSEMBLY PW 2,802.50 2,802.50 Voucher: 139111
139112 12/20/2024 nap01 NAPA AUTO PARTS 942864 12/9/2024 VEHICLE MAINT SUPP PW 30.89 30.89 Voucher: 139112
139113 12/20/2024 par35 PARADIGM MECHANICAL CORP6877 10/31/2024 HVAC REPAIRS CH 9,950.00 Voucher: 139113 6933 12/9/2024 HVAC REPAIRS CH 365.00 10,315.00 139114 12/20/2024 sdg02 SAN DIEGO GAS & ELECTRIC0092 4576 5583 8 12/12/2024 UTILITIES NOV 162.77 Voucher: 139114 0057 1108 9098 1 12/9/2024 UTILITIES NOV 13.14 175.91 139115 12/20/2024 sha18 SHAHIN, MOHAMED 12122024 12/12/2024 PHCC EVENT REFUND 800.00 800.00 Voucher: 139115
139116 12/20/2024 sig12 SIGNA DIGITAL SOLUTIONS INC36895353 12/13/2024 COPIER CH NOV 766.91 766.91 Voucher: 139116
139117 12/20/2024 sig12 SIGNA DIGITAL SOLUTIONS INCAR-S321408 12/12/2024 COPIER MTC FINANCE 374.84 374.84 Voucher: 139117
139118 12/20/2024 sou08 SOUTHWEST SIGNAL SERVICE83864 11/30/2024 TRAFFIC SIGNAL MAINT NOV 472.50 Voucher: 139118 83865 11/30/2024 TRAFFIC SIGNAL MAINT NOV 363.64 836.14 139119 12/20/2024 sta36 STANDARD PLUMBING SUPPLY CO, DBA MWI PLUMBERS SUPPLY XVLJ18 12/10/2024 WATER METER PARTS PW 2,077.08 2,077.08 Voucher: 139119
Page: 3
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apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139120 12/20/2024 qui14 STEVE QUIRK 12122024 12/12/2024 PHCC EVENT REFUND 800.00 800.00 Voucher: 139120
139121 12/20/2024 sta09 SWRCB, ATTN: AFRS WD-0284401 12/4/2024 SWRCB ANNUAL PERMIT CS 3,945.00 Voucher: 139121 WD-0278432 12/4/2024 SCOUP PERMIT 1,405.00 WD-0284591 12/4/2024 SWRCB ANNUAL PERMIT 881.00 6,231.00 139122 12/20/2024 ta01 TA, DUVINH 12122024 12/12/2024 PHCC EVENT REFUND 800.00 800.00 Voucher: 139122
139123 12/20/2024 ter11 TERMINIX COMMERCIAL 454459772 12/6/2024 PEST CONTROL SRVCS LIBRARY 106.85 Voucher: 139123 454459675 12/6/2024 PEST CONTROL SRVCS PHCC 103.00 454459734 12/6/2024 PEST CONTROL SRVCS CH 150.00
454555698 12/9/2024 PEST CONTROL SRVCS PW 133.00
454459578 12/6/2024 PEST CONTROL SRVCS CS 121.00 613.85 139124 12/20/2024 uni31 UNITED SITE SRVCS OF, CALIFORNIA INC 114-13877397 6/19/2024 PORTABLE RESTROOM SRVCS 565.25 Voucher: 139124 114-13877396 6/19/2024 PORTABLE RESRTROOM SRVCS 265.25 830.50 139125 12/20/2024 vam01 VAMPOLA, LINDSAY 0003 10/2/2024 FIRE TRAINING 144.00 144.00 Voucher: 139125
139126 12/20/2024 ver12 VERIZON Z1096096 12/8/2024 TELEPHONE NOV 2.64 2.64 Voucher: 139126
139127 12/20/2024 via01 VIATRON SYSTEMS INC MPJ9596 12/18/2024 ANNUAL MAINT ENTERPRISE SYS 8,610.00 8,610.00 Voucher: 139127
139128 12/20/2024 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 82898851 12/4/2024 JANITORIAL SUPPLIES 702.96 Voucher: 139128 82898842 12/4/2024 JANITORIAL SUPPLIES 120.21 823.17 Sub total for GENERAL ACCOUNT US BANK: 69,117.36
Page: 4
31 January 6, 2025 Item 02
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City of Del Mar
5 10:37:25AM
apChkLst Final Page:
38 checks in this report. Grand Total All Checks: 299,709.53 Page: 5
32 January 6, 2025 Item 02
12/23/2024
Check List
City of Del Mar
1 10:46:19AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6491 12/26/2024 civ01 CIVICPLUS LLC 318302 12/7/2024 CIVIC PLUS SUBSCRPTN 3,263.40 3,263.40 Voucher: 6491
6492 12/26/2024 wex01 WEX BANK 0496-00-495760-1 12/6/2024 GAS & OIL FIRE NOV 1,026.05 1,026.05 Voucher: 6492
Sub total for EFT GENERAL ACCOUNT US BANK: 4,289.45
Page: 1
33 January 6, 2025 Item 02
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City of Del Mar
2 10:46:19AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139129 12/26/2024 usb03 US BANK CORP PYMT SYSTEMS 4246 0445 5565 020311/22/2024 US BANK CHARGES NOV 18,852.50 18,852.50 Voucher: 139129
Sub total for GENERAL ACCOUNT US BANK: 18,852.50
Page: 2
34 January 6, 2025 Item 02
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City of Del Mar
3 10:46:19AM
apChkLst Final Page:
3 checks in this report. Grand Total All Checks: 23,141.95 Page: 3
35 January 6, 2025 Item 02
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable City Councilmembers
FROM: Mayor Terry Gaasterland and Councilmember Dan Quirk, Liaisons to the Lagoon Committee
Prepared by Denise Galvan, Management Analyst
DATE: January 6, 2025
SUBJECT: Lagoon Committee Appointment
REQUESTED ACTION/RECOMMENDATION:
The City Council Liaisons to the Lagoon Committee recommend that the City Council appoint Frederique Duranton to the Lagoon Committee as a voting member to serve a full three-year term starting January 6, 2025, and ending on January 31, 2028.
DISCUSSION/ANALYSIS:
The Lagoon Committee is charged with monitoring the preservation and enhancement of the portions of the San Dieguito and Los Penasquitos Lagoons located in the City of Del Mar, as well as actions outside the City of Del Mar that impact the lagoons. The Committee participates at both the local and regional level. Regionally, the Committee coordinates with the activities of the San Dieguito River Valley Joint Powers Authority (JPA) and monitors the lagoon’s restoration plan.
Locally, the Committee monitors reports on the health of the lagoons, investigates additional public access opportunities, and encourages lagoon related educational and informational programs. The Committee also monitors and comments on all developments that may impact the two lagoons.
The Committee consists of seven voting members, all of whom must be Del Mar residents. There is currently one vacancy on the Committee due to Robert B. Chase’s term expiration on October 19, 2024. City staff advertised the vacancy, and one Citizen Interest Form was received during the recruitment period from Frederique Duranton (Attachment A). Currently, Councilmember Dan Quirk is the only assigned Council liaison to the Committee. In accordance with Council Policy 200, when there is only one Council liaison, the Mayor serves as the second Council liaison to review the application. Councilmember Quirk and Mayor Gaasterland have reviewed the application submitted and recommend the City Council appoint Frederique Duranton for a full three-year term effective January 6, 2025, and ending on January 31, 2028.
If the recommended appointment is approved by the City Council, the Committee will have a full roster with no remaining vacancies. A copy of the current Committee roster is included as Attachment B.
ATTACHMENTS:
Attachment A – Citizen Interest Form
Attachment B – Current Lagoon Committee Roster
1 January 6, 2025 Item 04
CITIZEN INTEREST FORM
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 3/4/2024
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.
Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.
Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule: Public Meeting Calendar.
You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that ex-officio members are non-voting and may be non-residents.
Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected].
IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.
RECEIVED
Monday, November 25,
2024 12:28 PM
2 January 6, 2025 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Last Name First Name Middle Initial
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee ___ Sustainability Advisory Committee ___ Lagoon Committee ___ Traffic and Parking Advisory Committee ___ Measure Q Citizen Oversight Committee ___ Undergrounding Project Advisory Committee ___ Other(s) (please indicate):___________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Education:
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential.
Duranton Frederique
Del Mar, CA
x
Preserving the lagoon is vital for the sustainability of the environment, biodiversity, and the well-being of our coastal community. I hope to contribute to conservation efforts that are essential to ensure the continued health of our invaluable Del Mar ecosystems. I love nature, hiking along the ocean, the lagoon and nearby mountains. I am newly retired and am interested in getting involved in our wonderful community. I care about our environment and this seems like a perfect match.
MBA
Master's Degree International Trade and Economics
3 January 6, 2025 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since:
I have been a resident of San Diego County since:
I have been a resident of Del Mar since:
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ' North Bluff
' North Beach
' South Beach
' Village Center
' South Bluff
' South Hills
' North Hills
' Valley
Are you a full-time or part-time resident of Del Mar? ' Full-time ' Part-time Is Del Mar your primary place of residence? ' Yes ' No
Are you a registered voter in Del Mar? ' Yes ' No
I volunteered in a Raptor Rehabilitation Center and Nature Center in Pueblo, Colorado (many years ago).
I have organized conferences in the legal and regulatory area, including environment, and am comfortable interacting with senior Government officials and community stakeholders.
N/A
N/A
Michael Chiappetta Luzon Avenue
July 2003
June 2007
May 2024
4 January 6, 2025 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
' Resident with an art background
' Resident without an art background
' Business Owner- Art related business
' Del Mar Foundation Representative
' Del Mar Village Association Representative
' Ex-Officio (non-voting) – with Art related expertise
' Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 5 January 6, 2025 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
' Current (or within past 5 years) Finance Committee Member ' Business Community Member
' At-large Resident Member
' Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ' Business representative (can be a non-resident)
' Resident
' Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why? I am interested in environmental issues, climate change mitigation, and nature. I am a scuba diver, sailor, avid traveler and now call Del Mar home. Anything I can do to help preserve coastal ecosystem, water quality and wildlife is meaningful to me. 6 January 6, 2025 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Project Advisory Committee
The Undergrounding Project Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? 7 January 6, 2025 Item 04
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. __________________________
Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
11/25/2024
8 January 6, 2025 Item 04
City of Del Mar
Lagoon Committee
Appointing Authority City Council
Position Vice Chair
Office/Role Vice Chair
Category Voting Member
Carol Kerridge
2nd Term Feb 07, 2022 - Feb 28, 2025
Appointing Authority City Council
Position Chair
Office/Role Chair
Category Voting Member
Karen F Lare
2nd Term Oct 18, 2022 - Oct 31, 2025
Position Voting Member
Office/Role Secretary
Julie Kawasaki
2nd Term Feb 01, 2023 - Feb 28, 2026
Appointing Authority City Council
Position Voting Member
Donna Shaw
2nd Term Apr 01, 2023 - Apr 30, 2026
Appointing Authority City Council
Position Voting Member
Jeffrey Barnouw
1st Term Jul 01, 2023 - Jul 31, 2026
Appointing Authority City Council
Position Voting Member
Udo Wahn
2nd Term Nov 01, 2023 - Nov 30, 2026
Board Roster
Lagoon Committee Page 1 of 2
9 January 6, 2025 Item 04
Appointing Authority City Council
Position Voting Member
Vacancy
Lagoon Committee Page 2 of 2
10 January 6, 2025 Item 04
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Nestor Machado, Management Analyst
Amanda Lee, Principal Planner
Karen Brindley, Planning and Community Development Director Via Ashley Jones, City Manager
DATE: January 6, 2025
SUBJECT: Approval of Task Orders with Dudek for Environmental Review and Engineering Studies and Design on the San Dieguito Lagoon Shoreline Protection Planning Project
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council take the following actions pertaining to the San Dieguito Lagoon Shoreline Protection Planning Project: 1) Approve a $275,000 Task Order (Attachment A) with Dudek to complete environmental review studies including resource agency permitting; 2) Approve a $225,000 Task Order (Attachment B) with Dudek to perform engineering technical studies and design; 3) Authorize the City Manager to execute the Task Orders; and 4) Amend the Fiscal Year (FY) 2024-2025 Operating and Capital Budget as described in the Fiscal Impact section of this report.
BACKGROUND:
On June 3, 2024, City consultant Moffatt & Nichol, under a prior contract, prepared and presented a Preliminary Living Levee and Trail design concept for a future City project with trails, living levees, and flood protection improvements on the north and south banks of the San Dieguito River/Lagoon as a sea level rise and flood adaptation strategy. The City Council directed staff to identify funding for implementation of the project. Staff has since identified multiple potential funding sources including State of California Natural Resources Agency Department of Parks and Recreation (State Parks) grant funding that was secured in October 2024 as further described below.
The proposed Task Orders with Dudek are the next step in the process to implement nature-based flood adaptation strategies as part of the San Dieguito Lagoon Shoreline Protection Planning Project (Project) consistent with the City’s Sea Level Rise Adaptation Plan adopted by the City Council in October 2018, which identifies sand replenishment and living levees as priority adaptation strategies to minimize flood risk. The Sea Level Rise Adaptation Plan is available on the City’s website at the following link:
https://www.delmar.ca.us/DocumentCenter/View/3580/Revised-Adaptation-Plan-?bidId= The San Dieguito Lagoon Shoreline Protection Planning Project includes the following:
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Dudek Task Orders – Shoreline Protection Planning Project January 6, 2025
• Environmental analysis, permitting, and construction of living levee earthen berms with native vegetation and pedestrian trails along the north and south banks of the San Dieguito Lagoon (Lagoon) located one quarter mile east of the mouth of the San Dieguito River, which feeds into the Pacific Ocean and is exposed to sediment accumulation from beach sand migration through natural coastal processes; and • Analysis to support dredging of greater volumes of beach quality sand (i.e., 50,000 cubic yards) from the Lagoon for placement on the beach in Del Mar. This is necessary because, as imposed by the United States Army Corps of Engineers (USACE) in 2024, the City’s Sand Compatibility Opportunistic Use Program (SCOUP) is limited to dredging of only 16,000 cubic yards per event, which is not sufficient to address current sand accumulation conditions in the Lagoon, including conditions as a result of USACE’s 2024 large volume dredge (700,000 cubic yards) and sand placement in Solana Beach, which is planned to be replicated by USACE in future dredge/placement events every 10 years as part of their 50-year storm damage reduction project.
DISCUSSION/ANALYSIS:
Under the proposed Task Orders, Dudek will prepare environmental and engineering studies and documentation and assist the City with obtaining the required resource agency permits, as well as engineering studies and 30% design plans for the Project.
Initial funding for the Project is being supported by grants from State Parks. On September 18, 2023, Assemblymember Tasha Boerner presented the Del Mar City Council with a ceremonial check in the amount of $500,000 for sand replenishment adaptation funding from the State Parks Division of Boating and Waterways, which was received by the City Council. The State officially allocated the funds to the City through an executed grant agreement on October 28, 2024, to implement the San Dieguito Lagoon Shoreline Protection Planning Project.
This Project aligns with identified City Council priorities to implement sand replenishment and living levee improvements and the City Council’s 2024 Legislative Policy Guidelines to support funding opportunities for projects consistent with City goals including infrastructure development, climate change, sustainability, parks and recreation, hazard mitigation, public safety and public health. The City Council’s 2024 Legislative Policy Guidelines further support efforts to protect the San Dieguito Lagoon, funding to assist in implementation of the City’s Sea Level Rise Adaptation Plan, and support for funding to remove sediment from the lagoon and use it for beach sand replenishment and other adopted strategies for addressing sea level rise.
In 2023, a separate State Parks grant ($1,300,000) was allocated to the San Dieguito River Park Joint Powers Authority (SDRP JPA) by Senator Toni Atkins for design, environmental, engineering, permitting, and construction of the “Reach the Beach Trail” as a new segment of the Coast to Crest Trail that connects to Volcan Mountain at its 2 January 6, 2025 Item 05
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Dudek Task Orders – Shoreline Protection Planning Project January 6, 2025
easternmost point and currently connects to trail segments surrounding the San Dieguito Lagoon, including the Del Mar Riverpath segments east and west of Jimmy Durante Boulevard. This grant also includes funding for construction of a new ornamental gateway at the westernmost point of the new public path along the north bank on the State Fairgrounds property.
The SDRP JPA grant did not anticipate environmental, engineering, and design work to demonstrate compliance with the State’s Sea Level Rise Guidance and regulatory requirements. In consideration of the City’s Preliminary Living Levee and Trail design concept and findings in the Moffatt and Nichol report (June 3, 2024), the SDRP JPA agreed to contribute funding to the City as part of a combined project to complete environmental analysis, permitting, and construction of living levee earthen berms with native vegetation and pedestrian trails along the north and south banks of the Lagoon as necessary.
Additional Project activities will require other prospective funding sources (i.e., federal and state grants as well as local match funding).
The environmental and engineering consulting services work authorized by the proposed Task Orders is expected to begin in January 2025 and conclude by September 2026. The requested scope of services will involve consultant deliverables required for the Project as follows:
Requested Task Orders and Costs
Environmental studies and documents to demonstrate
compliance with the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA);
and Resource Agency Permits/Approvals for construction
of the living levee and trail improvements
$275,000
Engineering studies and plans including feasibility study and 30% design engineering plans
$225,000
FISCAL IMPACT:
Approval of the recommended action will result in two Task Orders with Dudek totaling $500,000, which requires amending the FY 2024-2025 Operating and Capital Budget as follows:
Project Account 49.8000.8032 was established in FY 2023-2024 for implementation of the Preliminary Living Levee Conceptual Design using Federal Community Project
PROJECT FUND ACCOUNT AMOUNT
State Grants - Revenue Special Projects 49.4600.4621 $500,000 Shoreline/Living Levee - Expenditures Special Projects 49.8000.8032 $500,000 Fiscal Impact $0
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Funding ($70,000). State Parks grant funding ($500,000) was secured in October 2024 for project work in FY 2024-2025 and FY 2025-2026, which will fund the two proposed Task Orders (environmental/permitting and engineering).
ENVIRONMENTAL IMPACT:
The action being considered is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” per Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
Implementation of the nature-based adaptation strategies for the Project is a Tier 1 City Council priority that is consistent with the City of Del Mar’s 2024 Legislative Policy Guidelines and the City’s Sea Level Rise Adaptation Plan.
ATTACHMENTS:
Attachment A – Dudek Environmental Task Order
Attachment B – Dudek Engineering Task Order
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1050 Camino Del Mar, Del Mar, CA 92014 | 858.755.9313 | www.delmar.ca.us January 6, 2024
Dudek SENT VIA EMAIL
Attn: Matt Valerio, Principal/Project Director
605 Third Street
Encinitas, CA 92024
[email protected]
RE: TASK ORDER & NOTICE TO PROCEED – ENVIRONMENTAL SERVICES FOR
SAN DIEGUITO LAGOON SHORELINE PROTECTION PLANNING
Dear Matt Valerio,
This Task Order (TO) and Notice to Proceed (NTP) is issued pursuant to the terms and conditions in the as-needed Services Agreement between the City of Del Mar and Dudek (Consultant), the term for which is November 18, 2024, to November 18, 2027.
Consultant shall execute tasks related to the San Dieguito Lagoon Shoreline Protection Planning environmental processing (CEQA/NEPA), including resource permitting with agencies such as the California Coastal Commission (CCC), U.S. Army Corps of Engineers (USACE), Regional Water Quality Control Board (RWQCB), and California Department of Fish and Wildlife (CDFW), as described in the Consultant’s proposal included as Exhibit A to this Task Order. The project costs for this task order is on a time-and-materials basis, not to exceed $275,000.00.
The project schedule shall commence upon execution of this Task Order/Notice to Proceed, and shall be completed by September 30, 2026, in accordance with the proposed Scope of Work included in Exhibit A.
The primary contact for this Task Order and invoicing is Amanda Lee, Principal Planner, who can be reached at [email protected] and 858-704-3645.
Approved by: Accepted by:
City of Del Mar Dudek
______________________________ _________________________________ Ashley Jones Date Joseph Monaco Date
City Manager President and CEO
cc: Amanda Lee, Principal Planner
Nestor Machado, Management Analyst
Exhibit A: Dudek – Environmental Services for Shoreline Protection Planning Scope of Work Attachment A 5 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning i A. Cover Letter
December 2, 2024
Nestor Machado, Management Analyst
City of Del Mar
1050 Camino del Mar
Del Mar, California 92014
Subject: Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning
Dear Nestor Machado:
Dudek is excited to submit this Task Order proposal to the City of Del Mar (City) for the San Dieguito Lagoon Shoreline Protection Planning environmental processing (California Environmental Quality Act [CEQA]/National Environmental Policy Act [NEPA]), including resource permitting with agencies such as the California Coastal Comission (CCC), U.S. Army Corps of Engineers (USACE), Regional Water Quality Control Board (RWQCB), and California Department of Fish and Wildlife (CDFW). Dudek has built a reputation for providing high-quality, cost-effective environmental planning and regulatory compliance services that meet project implementation objectives.
Our point of contact and project manager for these services is Matt Valerio, available at 619.261.4710 and [email protected], located at the Dudek Headquarters at 605 Third Street Encinitas, California, just 7 miles north of the City and project site.
Matt has 24 years’ experience successfully managing complex shoreline projects that inlcude sediment management activities such as dredging and beneficial reuse/beach nourishment, and naturebased sea-level rise adaptation planning such as wetlands restoration and flood risk reduction strategies. His ability to to quickly identify clients’ needs and lead local technical experts is what separates our team from the competition. We know the City’s budget constraints and will collaborate with your staff to meet your environmental obligations in planning and permitting this critical shoreline protection for San Dieguito Lagoon.
Dudek can fulfill all the scoped services for this Task Order and is not aware of any conlficts of interest for conducting these services. Please contat Matt Valerio if you have questions about this proposal or our qualifications. We look forward to working with the City on this important project.
Sincerely,
__________________________________ __________________________________ Matt Valerio Sarah Richmond
Principal/Project Director Contract Manager
DUDEK AT A GLANCE
▪ 50+ CEQA/NEPA
Professionals
▪ Dedicated Coastal
Engineering and Coastal
Planning Experts, including
Former CCC Staff
▪ 60 Biologists and Resource
Permitting Specialists
▪ 20 Air Quality and Noise
Technical Experts
▪ 20 Archaeologists
▪ Top 108 U.S. Environmental
Firm (Engineering NewsRecord (ENR), 2023)
▪ Top 54 California Design Firm
(ENR, 2023)
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Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning ii Table of Contents
SECTIONS
A. Cover Letter ......................................................................................................................................................................................i B. Overview of Consultant and Key Personnel................................................................................................................................1 C. Proposed Schedule and Not-to-Exceed Fee.............................................................................................................................13 TABLE
1 Key Personnel Qualifications...........................................................................................................................................12 7 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 1 B. Overview of Consultant and Key Personnel
The Right Team
Dudek headquarters is in Encinitas, just up the road from the City of Del Mar (City). We have unique local knowledge, easy access to sites, and the convenience of face-to-face meetings for seamless collaboration on the San Dieguito Lagoon Shoreline Protection Planning Project (project). We have successfully collaborated with the City on several projects, such as environmental documentation for infrastructure projects that paved the way for the Riverpath Del Mar trail extension and storm drainage improvements for the Tennis Ditch project. Our highly experienced team will prepare the necessary environmental documentation, including necessary technical reports, and use their experience as former agency staff to provide comprehensive applications that promote efficient resource agency approvals.
Project Manager Matt Valerio is a former Port of San Diego staffer and 24-year veteran of environmental consulting. Matt has managed numerous complex coastal management projects through the California Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA), and regulatory permitting processes from the U.S. Army Corps of Engineers (USACE) Integrated Feasibility and Environmental Impact Statement (EIS)/Environmental Impact Report (EIR) for the Storm Damage Reduction Project in Encinitas/Solana Beach to Loma Alta Creek Mouth Maintenance Program for the City of Oceanside, as well as several significant wetlands and water quality improvements for the City of San Diego as part of the Mission Bay Parks Improvements Program and EIR. While the CEQA document is often the central or catalytic element for review and processing project approvals, success for coastal projects is driven by understanding the holistic array of interests and regulatory needs, which Matt and our whole team brings. Matt will be the day-to-day manager available to the City.
Our team includes Principal in Charge Carey Fernandes, who is well known to the City of Del Mar, having worked on the Riverpath Del Mar trail extension. Carey will be available to the City to ensure that resources are assigned to meet City needs. Our regulatory permitting effort will be led by Tricia Wotipka, a senior regulatory permitting specialist with 24 years’ experience specializing in regulatory permitting services throughout southern California.
Tricia is experienced working with various local resource agency staff, including the U.S. Army Corps of Engineers (USACE), Regional Water Quality Control Board (RWQCB), and California Department of Fish and Wildlife (CDFW), as well as at executing biological resources survey and evaluation materials. Sarah Richmond, a prior California Coastal Commission (CCC) staffer for Del Mar, will lead coastal planning and is known for her sea-level rise and nature-based adaptation expertise, as evidenced by her processing of the Cardiff State Beach Living Shorelines Coastal Development Permit (CDP) and San Elijo Lagoon Dredging Program CDP Amendment. Our coastal engineer for this project, Patrick Miskel, has demonstrable experience with coastal hazard studies and assessing/designing engineering components, including King Harbor Redondo Beach Dredging Project and Ritz Carlton Beach Renourishment.
The Right Approach
We are particularly proud of the role we have played and continue to play in helping municipal clients meet their environmental obligations as they manage coastal hazards and improve coastal resilience. We will develop a clear project description for the purposes of both analysis in the CEQA document and use in resource agency permit applications. While it is expected that the level of detail may increase for actual applications submittal, this initial step helps avoid late additions that could be inconsistent with that evaluated for CEQA. Furthermore, we would prepare permitting application materials in parallel to the CEQA documentation and seek agency informal feedback ahead of release of a draft CEQA document for public review. 8 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 2 We understand that the City seeks to implement nature-based adaptation strategies for the San Dieguito Lagoon (ESA 2018). Specifically, the City has a conceptual plan for the living levee/trail project to reduce flood risk along the San Dieguito River and provide multiple benefits. The City also has plans for dredging beach-quality sand from the San Dieguito Lagoon and placing it on the Del Mar Beach, including demonstrating the need for increased dredging and placement volumes (from 16,000 cubic yards to at least 50,000 cubic yards as a result of the USACE Storm Damage Reduction Project in Encinitas/Solana Beach). The project also includes the implementation of planned flexible coastal adaptations solutions identified in the City’ Coastal Adaptation Plan, specifically living levee and trail along the south and north banks of the San Dieguito Lagoon to improve sea-level rise adaptation and coastal access.
For the purposes of the following technical studies and the CEQA document, the project will consist of the following:
▪ Periodic dredging of San Dieguito Lagoon with volumes rationalized by current conditions rather than permit constraints to allow for greater excavation volumes to promote continued ocean/lagoon connectivity
▪ Placement of dredged material on City beach receiver sites consistent with the City’s Sand Compatibility Opportunistic Use Program (SCOUP)
▪ Living levee of earthen berms construction and wetlands species planting as well as trail segments construction on the north and south banks of the San Dieguito River, generally west of Jimmy Durante Boulevard and east of the railroad
For the purposes of permitting, the project will be bifurcated as Part 1) Amendment to the SCOUP Permits1 (USACE and RWQCB); and Part 2) the Living Levees (Nationwide Permit 27).
Environmental Analysis and Documentation Preparation
Based on the information provided in the Task Order Request and Addendum thereto, as well as recent related and nearby projects (Camino Del Mar [CDM] Bridge Replacement, SCOUP, and Southern California Edison [SCE] Periodic Inlet Channel Excavation and Sand Placement [San Onofre Nuclear Generating Station (SONGS) mitigation]), no significant unmitigable adverse environmental impacts are expected, and a mitigated negative declaration (MND) would thus be the prudent document expected to satisfy CEQA requirements for the project. In addition, based on our understanding of the project, permitting history, and approvals necessary, no sperate NEPA documentation would be needed, as the NEPA trigger is USACE approval for which their regulatory procedures address compliance with NEPA. Our approach to the MND would be to incorporate by reference the prior SCOUP MND and potentially the SCE Periodic Inlet Channel Excavation and Sand Placement (SONGS mitigation) project as well as review of materials for the adjacent CDM Bridge Replacement project and align determinations and mitigations with those (for example noise compliance and cultural mitigation). The MND would supplement available materials with dedicated technical analyses and additional evaluations for items specific to the project, especially the living levee components and the reasoning behind preferred dredge and placement volumes of material beyond that episodic volume prescribed in the current USACE permit for the SCOUP. 1 Episodic limitations in USACE and by association RWQCB approvals of 16,000 cubic yards are not reflected in the CCC CDP; as such, that permit is assumed herein not to need amending.
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DRAFT MND
The Draft MND will include completion of and inclusion of an Initial Study Checklist prepared consistent with CEQA Guidelines Appendix G. The MND will incorporate by reference SCOUP, the Adaptation Plan and SCE Periodic Inlet Channel Excavation and Sand Placement (SONGS mitigation) materials as well as provide careful evaluation of the following key topic sections:
▪ Aesthetics – Public views of the levee modification on the San Dieguito River banks ▪ Air Quality and Greenhouse Gas Emissions – Temporary impacts from construction that summarize the technical memorandum
▪ Biological Resources – summarizing the technical report analysis of Permanent and temporary impacts ▪ Hydrology and Water Quality – summarizing the technical report analysis of Permanent and temporary impacts
▪ Land Use – Consistency with City documents, including the Adaptation Plan and Local Coastal Plan, as well as the California Coastal Act
▪ Noise – Customized calculations, compliance with the City Noise Ordinance, and transitory nature of construction, similar to the SCOUP MND and CDM Bridge Replacement Project ▪ Public Services – Public safety as attended too by City lifeguards during nourishments ▪ Recreation – Surfing and access during construction of levees and nourishments The Draft MND will include all contents prescribed by CEQA Guidelines §15071.
FINAL MND
The final MND will include responses to up to 25 unique comments, revisions to text and graphics, and inclusion of a Mitigation Monitoring and Reporting Program (MMRP). Any changes from the draft MND will be provided in strikeout/underline format. The final MND, including the MMRP, will be prepared consistent with CEQA Guidelines §15074.
TECHNICAL STUDIES
Based on the materials available, our understanding of the project site, prospective CEQA documentation, and permitting needs, we recommend that the following technical studies be completed:
▪ A joint air quality and greenhouse gas (GHG) technical study that addresses the various construction activities
▪ A biological resources technical report that reviews existing resources and potential impacts thereto ▪ A hydrology/water quality analysis that considers inlet and floodplain conditions as well as increased turbidity from project activities
The following sections describe additional broad approach narratives for these technical studies.
AIR QUALITY GREENHOUSE GAS
Dudek will prepare a combined technical memorandum that assesses the air quality and GHG emissions impacts of the project utilizing the significance thresholds in Appendix G of the CEQA Guidelines, applicable emissions10 January 6, 2025 Item 05 Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 4 based thresholds, and City guidance. The results of the analyses will be presented in the technical report and summarized in the MND; details of the analyses (e.g., emission calculations) will be included as appendices to the technical memorandum.
Dudek will estimate emissions associated with construction of the project using the California Emissions Estimator Model (CalEEMod). The analysis of short-term demolition and construction emissions will be based on scheduling information (e.g., overall construction duration and phasing) and probable construction activities (e.g., construction equipment type and quantity, workers, and haul trucks) developed by the City engineers, and/or standardized approaches. The project may result in a short-term increase in toxic air contaminant (TAC) emissions related to construction of the project, specifically diesel particulate matter (DPM). However, the evaluation of the potential health risk to sensitive receptors in the area associated with project construction will be qualitative.
Because the project construction would be short-term and occur in a linear fashion and because the construction activity would not occur at the same location for an extended period of time, a construction health risk assessment is not assumed to be required.
Dudek will estimate the GHG emissions associated with construction of the project based on the same construction scenario, emission calculation models, and methods utilized in the air quality analysis. When project details are not available, industry-standard default values will be used to calculate direct and indirect source GHG emissions.
BIOLOGICAL RESOURCES TECHNICAL REPORT
As biological conditions change and the permitting agencies are sensitive to the shelf life of surveys and assessments, Dudek recommends preparing a biological resources technical report that would update prior studies and supplement focus on the proposed project components. Dudek biologists will work with City staff to determine the limits of the survey area. For purposes of this proposal, it is assumed that the survey area will be limited to the living levee areas and an area less than 12.0 acres.
Dudek will review available studies from the related or nearby projects (Camino Del Mar Bridge Replacement Project, SCOUP, SCE Periodic Inlet Channel Excavation and Sand Placement [SONGS mitigation]) and will search existing records for the project site and a 1-mile radius prior to the on-site general biological survey. Dudek will map land cover types and plant and wildlife species encountered within the study area and will conduct an assessment of suitable habitat for special-status species. No focused or protocol surveys for sensitive plants or animals will be conducted as part of this task, but the location of any sensitive species, if observed, will be documented. Concurrent with the biological survey, Dudek will conduct a jurisdictional wetland delineation within the survey area to update and formally delineate lands under the jurisdiction of USACE, RWQCB, CDFW, and CCC.
Dudek will prepare a brief, stand-alone biological resources technical report for the project that answers the CEQA threshold questions for biological resources and to facilitate coordination with the resource agencies for permit amendments and new permit applications. The report will include a description of the project and site location, discussion of survey methods and results, evaluation of the potential significance of impacts, and any recommendations for avoidance and minimization, if applicable. Using geographic information system (GIS), Dudek will prepare figures depicting the observed jurisdictional limits to support the regulatory permitting process. The evaluation will also address potential indirect effects from turbidity increases that may be indicated in the Hydrology/Water Quality analysis.
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HYDROLOGY/WATER QUALITY
Dudek will prepare a brief technical memorandum that summarizes the available floodplain, levee design, sealevel rise analyses, and stormwater quality plans, as well as any other associated documents for the project area to provide the analysis for the CEQA threshold questions for hydrology and water quality. This memorandum will include summarizing any impacts of the project based on the City-provided details for the dredging activities and beach placement of beach-quality sand, to further evaluate increased volumes than USACE permit allows, and the impacts of the living levee system for the San Dieguito River floodplain given sea-level rise assumptions. Available materials include the 2024 Periodic Inlet Channel Excavation and Dredging Plan 2024 and the City’s existing SCOUP, as well as the SCOUP MND and Resource Agencies Permits. The memorandum will summarize the NPDES requirements that the project must comply with, including post-construction and construction best management practices, and will assess the turbidity that may result from project activities and consideration for the effectiveness of resilience to sea-level rise. This task will not include any additional modeling efforts or design and will only review available reports and design plans.
Notices for Environmental Document
Dudek would submit the Notice of Intent (NOI) to adopt the MND with the state clearinghouse through the online process with authority given by City staff to allow as to act as an agent. Dudek can also file the Notice of Determination with the state clearinghouse. Both notices will also be filed by Dudek with the County Clerk. All fees (CDFW and County filing fees) would be paid by the City. Any newspaper or other advertising would also be undertaken and paid for directly by the City.
Resource Agency Permitting
Dudek project managers have worked extensively with federal and state resource agencies, including the U.S. Fish and Wildlife Service (USFWS), USACE, RWQCB, CDFW, and CCC, and our staff includes former USACE and CCC employees. We have established strong working relationships with the local staffs of these regulatory agencies, which enable us to understand their expectations and keeping projects moving forward to obtain final approvals.
Our knowledge of the applicable regulations, combined with our specific experience with the processes and precedents of each particular agency, enable us to prepare more complete permit applications and minimizes requests for additional information, which could slow down the review process. We actively follow and analyze how environmental law and regulatory changes are interpreted and applied. Thus, we couple our regulatory expertise with extensive project experience to anticipate issues and find solutions.
U.S. ARMY CORPS OF ENGINEERS
In the context of the USACE regulatory program, the need to increase sediment dredging volumes and construct a living levee to improve sea-level rise adaptation in this area appear to have independent utility. For example, a project is considered to have independent utility if it could be constructed absent of the construction of other projects/project components in the project area. Portions of a multi-phase project that depend upon other phases of the project do not have independent utility. Phases of a project that could be constructed, even if the other phases were not built, can be considered separate single and complete projects with independent utility. Because the dredging work can occur with or without construction of the living levee, and vice versa, these project components have independent utility and could benefit from a more innovative permitting solution. We recommend a two-pronged regulatory permitting approach predicated on the assumption that existing permits obtained from USACE, RWQCB, and CDFW in 2024, 2022, and 2023, respectively, for the City’s SCOUP can be 12 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 6 amended to authorize the proposed increase in sediment dredging volumes coupled with the preparation and processing of a new Nationwide Permit 27 verification from USACE, Section 401 Water Quality Certification from RWQCB, and potentially Section 1602 Streambed Alteration Agreement from CDFW to authorize construction of the living levee.
The value in this strategy is potential time savings. Processing permit amendments with USACE, RWQCB, and CDFW typically takes less time and money overall than preparing and processing new regulatory permits from all three agencies. We estimate that it will take USACE, RWQCB, and CDFW approximately 6 to 9 months to process amendments to the existing SCOUP permits, assuming both agencies concur with the engineering-based calculations and rationale that will be provided to support the proposed increase in sediment dredging volumes.
This could run parallel with the following approximately 9 to 12-month process for the permits associated with the living levees.
The following permitting strategy is specific to construction of the living levee. §404 Nationwide Permit
There are two main types of USACE permits that could apply to construction of the living levee: Nationwide Permits and Individual Permits.
Nationwide Permits are general permits issued on a nationwide basis to authorize minor activities with minimal adverse effects on the environment and thus require minimal evaluation time. There are currently 56 active Nationwide Permits designed to cover a wide range of activities and impacts to aquatic resources. Because the primary goal of Nationwide Permits is to authorize activities with minimal adverse impacts to the environment, they are often issued with limited delay and paperwork with a standard processing time of 9 to 12 months.
Individual Permits are generally reserved for projects with potential for substantial environmental impacts and require a full public interest review, including public noticing and coordination with involved agencies, interested parties, and the general public, including the Environmental Protection Agency (EPA); the preparation of a detailed Section 401(b)(1) Alternatives Analysis and Environmental Assessment; and the determination of the Least Environmentally Damaging Practicable Alternative. The Individual Permit process is much more onerous, costly, and time consuming.
While the Nationwide Permit process is streamlined with a 9- to 12-month average process time, an Individual Permit can take upwards of 24 months or longer to process. Considering our understanding of the City’s immediate needs, we find that Nationwide Permit 27 may be appropriate to authorize construction of the living levee. Nationwide Permit 27 authorizes impacts to waters of the United States due to the restoration, enhancement, and establishment of tidal and non-tidal wetlands, non-wetland waters, and riparian areas provided those activities result in net increases in aquatic resource functions and services. This nationwide permit is an appropriate permit vehicle, provided the details of the enhancement(s) to ecological functions are clearly outlined in the project description. This approach is compatible with the City’s current activities. Nationwide Permit 27 authorizes “the removal of accumulated sediments; the installation, removal, and maintenance of small water control structures, dikes, and berms, as well as discharges of dredged or fill material to restore appropriate stream channel configurations after small water control structures, dikes, and berms, are removed; the installation of current deflectors; the enhancement, rehabilitation, or re-establishment of riffle and pool stream structure; the placement of in-stream habitat structures; modifications of the stream bed and/or banks to enhance, rehabilitate, or reestablish stream meanders; the removal of stream barriers, such as undersized culverts, fords, and grade control structures; the backfilling of artificial channels; the removal of existing drainage 13 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 7 structures, such as drain tiles, and the filling, blocking, or reshaping of drainage ditches to restore wetland hydrology; the installation of structures or fills necessary to restore or enhance wetland or stream hydrology; the construction of small nesting islands; the construction of open water areas; the construction of oyster habitat over unvegetated bottom in tidal waters; shellfish seeding; activities needed to reestablish vegetation, including plowing or discing for seed bed preparation and the planting of appropriate wetland species; re-establishment of submerged aquatic vegetation in areas where those plant communities previously existed; re-establishment of tidal wetlands in tidal waters where those wetlands previously existed; mechanized land clearing to remove nonnative invasive, exotic, or nuisance vegetation; and other related activities. Only native plant species should be planted at the site.”
While Dudek finds that a Nationwide Permit approach would be a fit for the context and intention of this project, Dudek identifies the following potential limitations that may force the project into an Individual Permit:
▪ The current iteration of Nationwide Permit 27 expires under the Nationwide Permit Program on March 14, 2026, at which point USACE will need to process a nationwide renewal of the larger Nationwide Permit program. However, project-specific Nationwide Permit verifications do not automatically renew with renewal of the nationwide program. Re-verification requests would need to be prepared and processed for project construction activities occurring after March 14, 2026. ▪ Nationwide Permits are suited for projects with aquatic resource impacts that are considered cumulatively minor; however, the term “minor” can be subjective amongst agency personnel. Further, USACE may disagree that construction of the living levee provides aquatic resource enhancement benefits.
If an Individual Permit permitting pathway becomes necessary due to changes in the details of the living levee design or due to differing direction from USACE, Dudek can amend this scope of work to accommodate that approach. This scope of work does not include supporting USACE with either formal or informal consultation with USFWS and/or National Oceanic Atmospheric Administration-National Marine Fisheries Service (NOAA-NMFS) per the federal Endangered Species Act (ESA) as we understand that extensive consultation was conducted with NMFS for the SCOUP and any additional consultation needed to authorize construction of the living levee would be streamlined based on the avoidance and minimization measures agreed to under the SCOUP.
REGIONAL WATER QUALITY CONTROL BOARD §401 WATER QUALITY CERTIFICATION In the State of California, the State Water Resources Control Board and local RWQCBs are responsible for implementing Section 401 of the federal Clean Water Act (CWA). Discharges into waters of the state are regulated under Section 401 of the federal CWA and the Porter-Cologne Water Quality Control Act. Further, the State Wetland Definition and Procedures for Discharges of Dredged or Fill Material to Waters of the State (Procedures) issued by the State Water Resources Control Board went into effect on May 28, 2020, providing clarification on wetland definitions and application filing procedures. As part of the application process, applicants are required to file a pre-application filing meeting request with RWQCB at least 30 days prior to application submittal. During this 30-day period, RWQCB may request an office or field meeting to review the project in more detail or they may reach out with preliminary questions or concerns they have that should be resolved to the greatest extent feasible prior to the application submittal. This is because under the “Clean Water Act Section 401 Certification Rule” (Rule), administered by the EPA on September 11, 2020, RWQCB is now required to take action within 60 days from receipt of a formal application with no authorized time extensions. Therefore, based on recent direction provided by the San Diego RWQCB, it is strongly recommended to submit all the required contents of a complete application with the first submittal.
14 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 8 As part of our permitting approach to authorize construction of the living levee, Dudek will prepare, file, and process an application for an Individual Section 401 Water Quality Certification with the San Diego RWQCB office.
Additionally, unlike USACE that requires an alternatives analysis for Individual Permit applications only, RWQCB requires an alternatives analysis with all applications, regardless of impact size, consistent with the requirements of Section 230.10 of the State Supplemental Dredge or Fill Guidelines. The alternatives analysis serves a dual purpose of (1) documenting that an appropriate sequence of actions has been taken first to avoid, and second to minimize, adverse impacts to waters of the state, and (2) identifying the Least Environmentally Damaging Practicable Alternative (LEDPA). The analysis must establish that the project alternative is the LEDPA considering all potential direct, secondary (indirect), and cumulative impacts on the physical, chemical, and biological elements of the aquatic ecosystem. As discussed in the state’s Procedures, alternatives analyses will be completed in accordance with the following tiers. The level of effort required for an alternatives analysis within each of the three tiers will be commensurate with the significance of the impacts resulting from the impact. ▪ Tier 1 projects include any discharge of dredged or fill material that directly impacts less than or equal to
0.1 acre or less than or equal to 100 linear feet of waters of the state, unless it meets the criteria for a Tier 3 project. Tier 1 projects will provide a description of any steps that have been or will be taken to avoid and minimize loss of, or significant adverse impacts to, beneficial uses of waters of the state. ▪ Tier 2 projects include any discharge of dredged or fill material that directly impacts more than 0.1 acre and less than or equal to 0.2 acre or more than 100 linear feet and less than or equal to 300 linear feet of waters of the state unless it meets the criteria for a Tier 3 project, or any project that inherently cannot be located at an alternate location (unless it meets the size requirements set forth in Tier 1). Tier 2 projects will provide an analysis of only on-site alternatives. ▪ Tier 3 projects include any discharge of dredged or fill material that directly impacts more than 0.2 acre or 300 linear feet of waters of the state; rare, threatened, or endangered species habitat in waters of the state; wetlands or eel grass beds; or Outstanding National Resource Waters or Areas of Special Biological Significance and is not a project that inherently cannot be located at an alternate location. Tier 3 projects will provide an analysis of off-site and on-site alternatives.
Based on Dudek’s preliminary understanding of the living levee component, the project will likely meet the requirements of a Tier 3 evaluation. Under this task, Dudek will prepare a Tier 3 evaluation that focuses on a small range of on-site alternatives to demonstrate the LEDPA.
CDFW §1602 STREAMBED ALTERATION AGREEMENT
To authorize construction of the living levee and coastal access, Dudek will submit to CDFW a notification for a standard 5-year Section 1602 Streambed Alteration Agreement (SAA) through the CDFW Environmental Permit Information Management System online permitting portal concurrent with the RWQCB and USACE applications.
CALIFORNIA COASTAL COMMISSION COASTAL DEVELOPMENT PERMIT Dudek support services for CDP herein is limited to the living levees because sediment management activities (dredging and beach renourishment) are covered by the following existing permits, and the City accepts these requirements based on Addendum No. 1. While the USACE permit, and by association the RWQCB certification, limit dredge and placement volumes to 16,000 cubic yards, the CDP does not. ▪ CDP 6-04-088 requires regular maintenance dredging by SCE as part of the San Dieguito Wetlands Restoration Project. Volumes excavated during maintenance dredging are based on maintaining an open 15 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 9 inlet and tidal flow to the lagoon, and to specifically maintain a channel configuration of approximately -
2.0 feet NGVD to -4.0 feet NGVD. The SCE original authorization estimated that up to 16,000 cubic yards of material would need to be removed every eight months; however, the actual amount and timing of the dredging events are based on the long-term monitoring program for the inlet channel that identifies the conditions that will trigger the need for maintenance dredging. ▪ CDP 6-21-0738 as approved authorizes implementation of the SCOUP, allowing beach replenishment projects over a five-year period for a maximum total of 180,000 cubic yards, with an annual maximum placement volume of 70,000 cubic yards and a maximum single placement episode of 50,000 cubic yards, and additional periodic excavation in coordination with SCE from the San Dieguito River inlet. While the maintenance dredging maintains the minimum desired channel dimensions, it does not necessarily remove all the shoaled material in the inlet. Thus, the City can conduct additional inlet excavation (approximately 20,000 cubic yards of material) according to the same dredging plans currently utilized by SCE, but no more than is necessary to maintain a channel depth of -2.0 feet NGVD to -4.0 feet NGVD, which is the channel depth approved previously for the SCE maintenance efforts.
As such, our approach for the living levees would be to analyze the project consistency with applicable California Coastal Act (CCA) and Local Coastal Program (LCP) policies. While the City has a certified LCP, granting the City authority to issue CDPs within its jurisdiction with the certified LCP as the standard of review, the lagoon and surrounding areas are in an area of filled tidelands where CCC retains CDP authority permanently. Therefore, Chapter 3 of the CCA is the legal standard of review, with the City’s LCP used as guidance. Additionally, any portion of the project on the State Fairgrounds property would require the State Fairgrounds to be a co-applicant with the City in the CDP process. Our positive working relationship with CCC staff will facilitate discussion regarding key topics, such as impacts to wetlands and other marine resources, minimization of flood hazards, the latest sealevel rise guidance, and maximization of public access and recreation.
Dudek will coordinate with City and CCC staff throughout the CDP process. Dudek will assemble the CCC CDP application package, including completing the CCC CDP application form, compiling all required attachments, and preparing a submittal letter that summarizes environmental information and technical studies to demonstrate compliance with applicable CCA policies, which is utilized by CCC staff to write its staff report findings. Dudek coastal planners will review any requests for additional project information and provide recommendations to deem the application complete and prepare for a decision-maker hearing. Dudek will review the final City staff report/recommendation to ensure that findings are complete and accurate, and that special conditions are reasonable and feasible.
CALIFORNIA STATE LANDS COMMISSION
Based on the existing materials and current lease, Dudek considers it most likely that notification to the California State Lands Commission (CSLC) of the sediment management (dredging and nourishment) would be sufficient and that no new or amendment to the lease would be necessary. If a new lease or amendment to the current lease is determined to be necessary for sediment management, Dudek can prepare an additional scope and fee to service that activity and has experience undertaking all manner of approvals with CSLC, including lease approvals, amendments, protective structure permits, and geophysical survey permitting. Dudek can readily support the City in submitting a permit inquiry request through the CSLC Online System for Customer Applications and Records.
16 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 10 Meetings
Our project manager and key specialists, as applicable, would attend the kickoff meeting, up to eight meetings with resource agency staff, and up to four meetings with the City Council and/or Planning Commission.
Project Management
Proactive project management and timely communication are key to the success of projects through the environmental review and permitting processes and represents the center of Dudek services and approach. The designated project manager will be key to this effort and will remain involved until the City Council takes action on the project. Dudek will provide the City with a monthly status report that documents the work performed during the prior month and the work expected to be completed in the next month. This report will accompany monthly invoices submitted to the City. Dudek has assumed regular monthly meeting/calls. Dudek will work with the City to establish administrative procedures that will allow the administrative record to be prepared concurrently with the MND, such as establishing a ShareFile site or secure web portal.
Deliverables
The following tasks identified align with the scope and the associated deliverables are listed as applicable, for each of the deliverables, except No. 6., one administrative draft and one round of revision in response to consolidated comments from the City are accounted for.
1. Project Description
2. Environmental Documentation
▪ Draft MND and technical studies (air quality/GHG, biological resources, and hydrology/water quality)
▪ Final MND, MMRP, and technical studies (air quality/GHG, biological resources, and hydrology/water quality)
3. Notice of Intent and Notice of Determination
4. Permitting
▪ USACE and RWQCB permit amendment applications (SCOUP) ▪ USACE (Nationwide Permit), RWQCB, CDFW, and CCC permit applications for living levees
5. Meetings – N/A
6. Progress Reports
Assumptions
▪ An MND will be the document processed for CEQA purposes. ▪ USACE would be the trigger and lead agency for NEPA purposes and would not require separate distinct documentation.
▪ The City will directly pay all County Clerk and CDFW filing fees (i.e., excluded from cost estimate herein).
▪ The City will directly pay for any newspaper notices and printing of materials, including notices, and not included in cost estimated herein.
▪ All construction activities would occur in compliance with the City’s noise ordinance. ▪ Living levee will be generally consistent with the City’s existing conceptual plans for such and collectively would not disturb an area greater than 12 acres. 17 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 11 ▪ Construction activities would not be of a duration that would trigger the need for a health risk assessment for nearby residences.
▪ Sediment analysis would be conducted via a separate engineering scope and provided for the purposes of evaluation in the hydrological/water quality analysis as well a broader CEQA and permitting processes.
▪ No additional sediment quality analysis would be needed as part of the project as all activities would continue to be subject of the SAP per the City’s SCOUP. ▪ The City would complete any tribal consultation, if necessary. ▪ Prior cultural materials for the CDM Bridge Replacement, SCOUP, and SCE Periodic Inlet Channel Excavation and Sand Placement (SONGS mitigation) projects would be provided to Dudek for review, Dudek will prepare Native American Heritage Commission letters, establish the Area of Potential Effect (APE), and identify typical mitigation for inclusion in the MND and to support SHPO consultation, though no cultural resource technical study is proposed. ▪ Technical studies beyond those listed in this scope would not be required. ▪ One round of review by City reviewers of the MND and any permit application would be completed and delivered to Dudek as a single consolidated set of comments. ▪ One round of review by City reviewers of permit applications would be completed and delivered to Dudek as a single consolidated set of comments.
▪ A total of 25 unique comments that require individual responses will be received during public review– note that thematic responses will be developed to address the 25 comments such that they provide broad coverage.
▪ The schedule for project management support needs will not exceed the 19 months described, and the number of meetings is set at no more than 20 regular project meetings included as part of the project management task.
▪ Formal meetings will be limited to one 1-hour kickoff meeting, up to 8 virtual 1-hour meetings with resource agency staff, up to two 1-hour Planning Commission meetings, and up to two 1- hour City Council meetings.
▪ If a formal aquatic resources delineation report (ARDR) per the USACE Los Angeles District’s March 2017 Minimum Standards for Acceptance of Aquatic Resources Delineation Reports (Minimum Standards) and guidance provided during the ARDR Submittal Workshop hosted by the Carlsbad Regulatory Field Office on September 12, 2019, is requested by the agencies during the permitting process, it may be completed under a separate task at the request of the City. ▪ Episodic limitations in USACE and by association RWQCB approvals of 16,000 cubic yards are not reflected in the CCC CDP for the City’s SCOUP, and as such, that permit is assumed herein not to need amending.
▪ A USACE Nationwide Permit 27 will be processed for the living levees; if USACE determines that an Individual Permit is required for the living levees, additional scope and fee would be negotiated. ▪ No additional permits or approvals are triggered by the project, including the funding thereof, beyond those described herein.
18 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 12 Table 1. Key Personnel Qualifications
Name and Role Qualifications
Years with Firm, Experience,
and Location
Dudek
Matt Valerio
Project Manager/CEQA
MS, Coastal Zone Management
BS, Geography
11 years with Dudek
24 years’ experience
605 Third Street
Encinitas, California 92024
Sarah Richmond, PG
Coastal Planner
MS, Energy and Resources
BS, Geology
Professional Geologist (PG),
CA No. 9138
7 years with Dudek
16 years’ experience
605 Third Street
Encinitas, California 92024
Carey Fernandes, AICP
Principal in Charge
MA, Public Administration
BA, English
American Institute of Certified Planners
(AICP), No. 016067
18 years with Dudek
30 years’ experience
605 Third Street
Encinitas, California 92024
Patrick Miskel, PE
Coastal Engineering
MS, Coastal and Oceanographic
Engineering
BS, Civil Engineering
BA, American Studies
Professional Civil Engineer (PE),
CA No. 89522; OR No. 104248
1 year with Dudek
11 years’ experience
27271 Las Ramblas, Suite 340
Mission Viejo, California 92691
Tricia Wotipka
Permitting
BS, Wildlife and Fisheries Science
USFWS Quino Checkerspot Butterfly
10(a) Permit No. TE840619-0
(Issued December 2008)
USFWS California Gnatcatcher 10(a)
Permit No. TE840619-1
(Issued December 2008)
24 years with Dudek
24 years’ experience
2280 Historic Decatur Road, Suite
200
San Diego, California 92106
19 January 6, 2025 Item 05
Environmental Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 13 C. Proposed Schedule and Not-to-Exceed Fee
Tasks Costs Start End ~Duration
1. Project Description $ 2,000.00 12/4/2024 12/20/2024 2 weeks
2. Environmental Documentation — — — 10 months
a. Technical Studies — — — —
i. AQ/GHG $ 15,000.00 12/20/2024 2/20/2025 2 months
ii. Biological Resources $ 18,000.00 12/20/2024 2/20/2025 2 months iii. Hydrology/WQ $ 15,000.00 12/20/2024 2/20/2025 2 months b. Draft MND $ 43,000.00 1/20/2025 6/20/2025 5 months
c. Final MND $ 25,000.00 7/20/2025 10/20/2025 3 months*
3. Notices – NOI and NOD $ 2,000.00 — — —
4. Resource Agency Permits — — — 9 months**
a. CDP – CCC $ 22,000.00 9/20/2025 6/20/2026 9 months
b. 401 – RWQCB (SCOUP Amendment) $ 12,500.00 9/20/2025 6/20/2026 9 months c. S10/404 – USACE (SCOUP
Amendment)
$ 12,500.00 9/20/2025 6/20/2026 9 months
d. S1602 – CDFW (SCOUP Amendment) $ 8,000.00 9/20/2025 6/20/2026 9 months e. 401 – RWQCB (Living Levee) $ 45,000.00 9/20/2025 6/20/2026 9 months f. S10/404 – USACE (Living Levee) $ 20,000.00 9/20/2025 6/20/2026 9 months g. S1602 – CDFW (Living Levee) $ 15,000.00 9/20/2025 6/20/2026 9 months
5. Meetings – Kickoff, Planning
Commission, City Council
$ 6,000.00 12/4/2025 6/20/2026 Periodically
6. Project Management $ 14,000.00 12/4/2024 6/20/2026 19 months Total $ 275,000.00 — — 19 months
* 1 month (30-day) public review of the draft MND is required (CEQA Guidelines §15073). ** Further overlap of services (2 and 4) is intended to allow for the up-to 12 months of permitting processing 20 January 6, 2025 Item 05
1050 Camino Del Mar, Del Mar, CA 92014 | 858.755.9313 | www.delmar.ca.us January 6, 2024
Dudek SENT VIA EMAIL
Attn: Sarah Richmond, Contract Manager
605 Third Street
Encinitas, CA 92024
[email protected]
RE: TASK ORDER & NOTICE TO PROCEED – ENGINEERING SERVICES FOR SAN
DIEGUITO LAGOON SHORELINE PROTECTION PLANNING
Dear Sarah Richmond,
This Task Order (TO) and Notice to Proceed (NTP) is issued pursuant to the terms and conditions in the as-needed Services Agreement between the City of Del Mar and Dudek (Consultant), the term for which is November 18, 2024, to November 18, 2027.
Consultant shall execute engineering-related tasks specific to the San Dieguito Lagoon Shoreline Protection Planning Project, including technical studies and analysis as needed for environmental documents and engineering design plans, as described in the Consultant’s proposal included as Exhibit A to this Task Order. The project costs for this task order is on a time-and-materials basis, not to exceed $225,000.00.
The project schedule shall commence upon execution of this Task Order/Notice to Proceed, and shall be completed by September 30, 2026, in accordance with the proposed Scope of Work included in Exhibit A.
The primary contact for this Task Order and invoicing is Amanda Lee, Principal Planner, who can be reached at [email protected] and 858-704-3645.
Approved by: Accepted by:
City of Del Mar Dudek
______________________________ _________________________________ Ashley Jones Date Joseph Monaco Date
City Manager President and CEO
cc: Amanda Lee, Principal Planner
Nestor Machado, Management Analyst
Exhibit A: Dudek – Engineering Services for Shoreline Protection Planning Scope of Work Attachment B 21 January 6, 2025 Item 05
Engineering Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning i A. Cover Letter
December 13, 2024
Nestor Machado, Management Analyst
City of Del Mar
1050 Camino del Mar
Del Mar, California 92014
Subject: Engineering Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning
Dear Nestor Machado:
Dudek (Consultant) is excited to submit this Task Order proposal to the City of Del Mar (City) for the San Dieguito Lagoon Shoreline Protection Planning Engineering Consulting Services. This scope includes critical engineering tasks required to advance the project toward completion by establishing project feasibility, assessing design alternatives, and developing preliminary engineering design documents. The work involved in this task order will also allow for the progression of a separate task order aimed at obtaining environmental documents and resource agency permit approvals for this project. The Dudek team on this project includes Dudek and our subconsultant GHD. GHD will lead the engineering work and serve as the engineer of record. Dudek and GHD both have built reputations for providing high-quality, cost-effective shoreline planning and engineering services that meet project implementation objectives.
Our point of contact for these services and project manager is Patrick Miskel, PE of Dudek, available 949.738.5905 and [email protected]. Patrick is a coastal engineer and California-licensed professional civil engineer who has spent his entire career working on shoreline projects in Southern California. Patrick has planned, designed, and managed complex shoreline projects such as riprap revetments, region-wide levee layout alternatives, coastal access trails, and sea level rise adaptation solutions.
Our team is greatly looking forward to this opportunity to help the City of Del Mar (City) enhance its resilience to sea level rise and mitigate flooding. Dudek can fulfill all the scoped services for this Task Order and is not aware of any conflicts of interest in conducting these services. Please contact Patrick Miskel if you have questions about this proposal or our qualifications.
Sincerely,
__________________________________ __________________________________ Sarah Richmond, PG Patrick Miskel, PE
Contract Manager Project Manager
DUDEK TEAM AT A GLANCE
▪ Dedicated Coastal
Engineering and Coastal
Planning experts, including
former California Coastal
Commission staff.
▪ Deep bench of technical
engineering staff across
two firms.
▪ Staff with local presence,
experience, and
project history.
▪ Industry leaders in shoreline
planning and engineering.
22 January 6, 2025 Item 05
Engineering Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning ii Table of Contents
SECTIONS
A. Cover Letter ......................................................................................................................................................................................i B. Overview of Consultant and Key Personnel................................................................................................................................1 C. Proposed Schedule and Not-to-Exceed Fee................................................................................................................................5 23 January 6, 2025 Item 05
Engineering Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 1 B. Overview of Consultant and Key Personnel
The Right Team
The Dudek Team consists of Dudek as the project manager and GHD as the engineering subconsultant. Our two firms’ staff have an existing relationship from working together on other similar projects, which will allow us to hit the ground running and streamline project advancement. Dudek headquarters is in Encinitas, just up the road from the City. We have unique local knowledge, easy access to sites, and the convenience of face-to-face meetings for seamless collaboration on the San Dieguito Lagoon Shoreline Protection Planning Project (project).
We have successfully collaborated with the City on several projects, such as environmental documentation for infrastructure projects that paved the way for the Riverpath Del Mar trail extension and storm drainage improvements for the Tennis Ditch project.
Dudek staff’s primary role on this task order will be project management, engineering quality assurance, and coordinating the engineering work in this task order with the separate sediment management and environmental permitting task orders. Key Dudek staff include Patrick Miskel, PE and Sarah Richmond, PG. Patrick will manage the project as a senior coastal engineer with 10 years’ professional experience specializing in coastal hazards planning, waterfront structural design, sea level rise analysis, water wave mechanics, and assessing/designing other engineering components within coastal environments. His roles range from Engineer of Record to Engineering Project Manager. His project work largely consists of comprehensive development of construction documents, including drawings, specifications, and engineering calculations. Additionally, Patrick has completed numerous coastal hazards studies and coastal engineering reports for projects and sites throughout the State of California and within San Diego County. Most recently, he was the coastal engineering lead for the Loma Alta Creek Mouth Maintenance Project in Oceanside, California.
Patrick will be supported by Sarah, who is well known to the City based on her prior experience with the California Coastal Commission San Diego Coast District, and GHD, which has a deep bench of engineering staff and is a globally-recognized leader in the engineering design of shoreline adaptation structures. GHD staff are located in San Diego with their office in Liberty Station, just a short walk from Dudek’s secondary San Diego office. GHD will be leading the engineering analyses and design work required for this project. GHD’s engineering team includes Aaron Holloway, PE and Brian Leslie, who both have extensive experience in the development and implementation of innovative nature-based solutions and resiliency-focused adaptation plans in San Diego County. GHD staff’s experience in this field has aided numerous communities in developing a holistic framework to plan, monitor, and implement sea level rise adaptation strategies addressing shoreline erosion and coastal/riverine flooding. For example, GHD’s work on the Bayshore Bikeway project in Imperial Beach, Carlsbad Boulevard Climate Adaptation project, and RE:BEACH in Oceanside have advanced adaptation concepts into real projects. Both Dudek and GHD have grant writing expertise and are experienced in helping clients receive financial support from State and Federal funding sources. Please see our proposal for On-Call Shoreline Management Services for a complete summary of key personnel qualifications.
The Right Approach
The enhanced dike/levee and coastal access trail will provide residents with their waterfront of the future that can be enjoyed by all, underscoring the City’s commitment to fostering an accessible and sustainable environment.
This proposal is for technical analysis and engineering design for development of three dike/living levee segments along the San Diequito River. The proposal assumes the dike designs are in substantial conformance with the 24 January 6, 2025 Item 05
Engineering Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 2 Moffatt & Nichol concepts shown in the June 3, 2024 City Council staff report. We understand that this work is funded by a California Department of Parks and Recreation Division of Boating and Waterways grant and needs to be completed by September 2026. Our understanding is that these concepts are within the Federal Emergency Management Agency (FEMA) designated floodway and as such would be held to a no net rise requirement.
Efficient and direct coordination between our two firms and City staff will allow for this project to successfully meet its goals within the grant deadline. The project includes the following task categories:
1. Hydraulic Analysis & No-Rise Certification
2. Project Design Feasibility Study
3. 30% Engineering Design Drawings & Specifications
4. Project Management, Coordination, & Meetings
GHD will lead the engineering work in the first three tasks, with Dudek providing quality assurance. Dudek will lead the project management work in the last task, with GHD also invovled.
Our approach to develop this concept to the 30% engineering level to support environmental compliance and permitting is presented below.
Task 1. Hydraulic Analysis & No-Rise Certification
The concept proposes development within a federally designated floodway. FEMA oversees the National Flood Insurance Program, which sets regulations for development in flood-prone areas to minimize flood damage and ensure community safety. One critical aspect of these regulations is managing development within designated floodways. FEMA requires that development in the floodway conduct a No-Rise Certification, which confirms that the proposed project will not cause any increase in the base flood elevation, which is the computed elevation to which floodwater is anticipated to rise during a base flood. The certification must be supported by a detailed hydraulic analysis, typically using a stand step-backwater model like HEC-RAS, and must be signed by a registered professional engineer. GHD will conduct the modeling and iterative design to complete a no-rise certification, as detailed below.
Data Collection and Review:
▪ Gather and review all relevant hydrologic and hydraulic data, including previous studies, floodplain maps, and existing HEC-RAS model files. We assume that the City’s Floodplain Administrator can provide the effective HEC-RAS model.
▪ GHD will conduct site visits to verify current conditions and collect any additional data required for the analysis.
Model Update and Preparation:
▪ Review existing HEC-RAS model and update to reflect current conditions, including any changes in topography, land use, or hydraulic structures.
▪ Create Duplicate Effective Model to capture locations of proposed topographic changes. ▪ Create Proposed Conditions Model to describe proposed topographic changes. 25 January 6, 2025 Item 05
Engineering Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 3 Hydraulic Analysis:
▪ Perform hydraulic simulations using the updated HEC-RAS models to analyze the impact of proposed changes on flood elevations within the floodway.
▪ Evaluate the results to demonstrate that there is no increase in Base Flood Elevation (no-rise condition) as per FEMA requirements.
No-Rise Certification:
▪ Prepare a no-rise certification report, including all necessary documentation, model outputs, and supporting calculations.
▪ Submit the no-rise certification report to the City’s Floodplain Administrator for review and acceptance.
Deliverables
1. Updated HEC-RAS model files.
2. No-rise certification report.
3. Documentation of all data, assumptions, and methodologies used in the analysis.
Task 2. Project Design Feasibility Study
The modeling required as part of the no-rise certification will result in an iterative design process to achieve the no-rise criteria. Design iterations to the dikes are anticipated to include crest heights, widths, and potentially alignments. GHD will prepare an alternatives analysis that summarizes the various designs considered as part of the no-rise certification analysis.
The study will also discuss the key project benefits – physically, ecologically and socially – and impacts. The study will also provide all details of the design development process and how the team arrived at the preferred concept.
If needed to arrive at a preferred alternative, the study will conduct a simplistic multi-criteria analysis.
A draft feasibility study will be provided to the project team for comments. Following this review and consolidated set of comments, the final feasibility study will be submitted. It is assumed there will only be one significant revision of the feasibility study.
Deliverables
1. Draft and Final Feasibility Study.
Task 3. 30% Engineering Design Drawings & Specifications The preferred alternative will be developed to 30% engineering design level. These engineering details will be used as the basis for the Project Description, which will be used for the environmental document and permit applications. Drawing details will be sufficient to illustrate the location and dimensions of the major project features. Plans will be prepared in AutoCAD Civil 3D and will include plan view, cross-sections and elevations of the major project elements to depict how they will vary along each segment of the Project reach. The 30% design drawings will be used to estimate quantities and establish the basis for the development of visualizations and renderings for use in stakeholder engagement. The budget assumes the 30% plans will consist of about 10-15 sheets including the following:
▪ Title Sheet
26 January 6, 2025 Item 05
Engineering Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 4 ▪ General notes, datums, abbreviations & symbols
▪ South bank protection plan & elevation
▪ North bank living levee plan & typical sections
▪ Civil design - drainage improvements and other utility work ▪ Landscape Features & Amenities
▪ Preliminary design details
This task will also identify the specification format to be used on the project and develop an outline of technical specifications.
It is assumed there will only be one significant revision of the 30% plans and specifications.
Deliverables
1. Preliminary design (30%) plans and specifications outline (Draft and revised draft) Task 4. Project Management, Coordination & Meetings
Proactive project management and timely communication are key to the success of projects and represents the center of Dudek services and approach. The designated project manager will be key to this effort and will remain involved until the City Council takes action on the project. Dudek will provide the City with a monthly status report that documents the work performed during the prior month and the work expected to be completed in the next month. This report will accompany monthly invoices submitted to the City.
It is assumed that the following Consultant-City meetings will occur at significant project milestones. These formal meetings will be limited to one hour each.
▪ Kick Off Meeting – within a couple weeks upon receiving notice to proceed. ▪ No-Rise Certification Meeting: Discuss preliminary findings of the HEC-RAS model and options explored to date. Discuss opportunities and constraints.
▪ Draft Alternative Analysis Meeting – Present findings from analysis. ▪ 30% Engineering Design Meetings – Two meetings during the design development process to discuss details of design.
In addition, our project manager and key specialists, as applicable, would attend up to four, one-hour meetings of the Planning Commission and City Council to obtain feedback on engineering-related issues addressed within the environmental documents and obtain City Council approval. It is assumed that resource agency meetings for introduction of the project and pre-issuance coordination will be conducted in the separate environmental task order for this project.
27 January 6, 2025 Item 05
Engineering Consulting Services for the City of Del Mar’s San Dieguito Lagoon Shoreline Protection Planning 5 C. Proposed Schedule and Not-to-Exceed Fee
Proposed Schedule
Task
2025
January February March April May June July August September Task 1. Hydraulic Analysis &
No-Rise Certification
Task 2. Project Design Feasibility
Study
Task 3. 30% Engineering Design
Drawings & Specifications
Task 4. Project Management,
Coordination & Meetings
Not-to-Exceed Fee
Task
Dudek GHD
Labor Hours Fee Labor Hours Fee Total Fee
Task 1. Hydraulic Analysis & No-Rise Certification 12 $3,000.00 214 $52,281.60 $55,281.60 Task 2. Project Design Feasibility Study 12 $3,000.00 160 $37,195.20 $40,195.20 Task 3. 30% Engineering Design Drawings & Specifications 12 $3,000.00 403 $95,172.00 $98,172.00 Task 4. Project Management, Coordination & Meetings 66 $15,460.00 60 $15,792.00 $31,252.00 Total Hours 102 837
Total $24,460.00 $200,440.80 $224,900.80
28 January 6, 2025 Item 05
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Denise Galvan, Management Analyst
Sarah Krietor, Administrative Services Manager/City Clerk Via Ashley Jones, City Manager
DATE: January 6, 2025
SUBJECT: Planning Commission Interviews and Appointment REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council review the Citizen Interest Forms (Attachment A), interview the applicants, and appoint one resident to serve as a voting member on the Planning Commission for a full four-year term effective January 6, 2025, and expiring on January 31, 2029.
DISCUSSION/ANALYSIS:
The Planning Commission (PC) is charged with the administration of the Community Plan, Zoning Ordinance and Map, and review of related plan applications. The Commission conducts public hearings and considers land use applications such as variances, conditional use permits, coastal development permits, zoning ordinance interpretations, and determinations of allowable uses.
There is one vacancy on the PC due to the vacated seat of Councilmember John Spelich who was sworn in as a Councilmember on December 9, 2024. The City advertised the vacancy for six weeks, including extending the recruitment period once, and received three Citizen Interest Forms from David Foggiano, Meghan Spieker, and Adam Wallace, listed alphabetically by last name (Attachment A). All applicants indicated that they meet the requirements of the Del Mar Municipal Code (DMMC) Section 2.34.020 (Attachment B) to serve as a voting member.
Pursuant to Council Policy 200 Section C.6, an applicant must receive three affirmative votes to be appointed. If three affirmative votes are not received, the Council can choose to vote again or to direct staff to reopen the vacancy to solicit additional interest.
ATTACHMENTS:
Attachment A - Citizen Interest Forms
Attachment B - Del Mar Municipal Code Section 2.34.020
Attachment C - City Council Policy 200
1 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Last Name First Name Middle Initial
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2
nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee ___ Sustainability Advisory Committee ___ Lagoon Committee ___ Traffic and Parking Advisory Committee ___ Measure Q Citizen Oversight Committee ___ Undergrounding Project Advisory Committee ___ Other(s) (please indicate):_______________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Education:
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential.
Foggiano David M
Del Mar, Ca 3rd 2nd
As a resident of Del Mar for nearly a decade, I have always wanted to contribute and add value to this wonderul city. Seeing this as an opportunity to finally do so. I have been an active member of this community and believe my experience and perspective will only enhance any committee I am a part of. Perhaps even bringing in fresh eyes and suggestions...
Bachelor of Science, Finance, University of Oregon 1997 1st
2 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since:
I have been a resident of San Diego County since:
I have been a resident of Del Mar since:
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☐ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☐ Yes ☐ No
Are you a registered voter in Del Mar? ☐ Yes ☐ No I have spent the last 20 years in the Real Estate industry while focussing the last 7 years in Corportate Relocation. This long standing experience has led me to realizing that there are many areas in which I can positiviely contribute to our community. Although I have volunteered for a few things here in Del Mar (ie. beach cleanup, etc) I have not taken an official role with the city yet. My desire stems solely from wanting to assist in making Del Mar an even better place to live and visit for all people.
None
None officially
Alexandra Littig Zach Sowle Viktor Nemeth August 1997 August 1997 August 2014 ✔ ✔
✔
✔
3 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 4 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why? ✔
5 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Project Advisory Committee
The Undergrounding Project Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? 6 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. ______ __________________________
Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
I have been in the Real Estate industry for nearly 20 years and have seen many changes, both positive and negative. I believe this experience has led me to a perspecitive that Del Mar can benefit from. I would like to contribute to help keep Del Mar great! Thank you for your consideration. I look forward to adding value and a colaborative style to any committee I am a part of.
12/23/2024
7 January 6, 2025 Item 06
8 January 6, 2025 Item 06
9 January 6, 2025 Item 06
10 January 6, 2025 Item 06
11 January 6, 2025 Item 06
12 January 6, 2025 Item 06
13 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Last Name First Name Middle Initial
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee ___ Sustainability Advisory Committee ___ Lagoon Committee ___ Traffic and Parking Advisory Committee ___ Measure Q Citizen Oversight Committee ___ Undergrounding Project Advisory Committee ___ Other(s) (please indicate):_______________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Education:
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential.
Wallace Adam Del Mar, CA 1
2 3
With over 20 years of experience as a strategy and operations executive, I have developed a deep understanding of leadership, organizational transformations, and strategic planning across a wide variety of industries, including energy, technology, defense, and healthcare. Currently, I own a holding company incorporated here is Del Mar and serve as a fractional COO and/or CFO in some of our fast growth companies.
MFA in Technical Production from University of Delaware (Recruited on a full academic scholarship and stipend to the three-year graduate conservatory) BS in Managment from MTSU
AA in Pre-Law from Vol-State (completed at age 18)
14 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since:
I have been a resident of San Diego County since:
I have been a resident of Del Mar since:
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☐ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☐ Yes ☐ No
Are you a registered voter in Del Mar? ☐ Yes ☐ No Multi-decade experience partnering with fortune 100 executive leadership teams to led strategy and cultural pivots, including US military and government contractors. These experiences have honed my ability to navigate complex challenges and guide organizations through periods of transformation. I also used to be a subject matter expert on reliable execution & capital efficiency for $2-45+Billion construction projects.
None
TGN Consulting - Board Member
Collective Equities - Investment Committee
SME for Critical Task Forces at ExxonMobil, Cisco, Salesforce, Fluor among others Bobby Ocampo Stratford Ct Bill Gerhard Ocean Ave (Fmr.) Beth McGinty 10th St Jan 2012 / 2023 Jan 2012 / 2023 Jan 2012 / 2023 ✔ ✔
✔
✔
15 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? I own a holding company where I manage a portfolio of double-digit ownership and/or revenue stakes in various companies (Including serving as a fractional CFO at one of them). I also co-authored a book for Business Experts Press on business pricing that was the number #1 new releases in Microeconomics over the summer.
I was shocked to discover how low our revenue/operating budget is for a community that creates as much value as ours. I believe in and have a track record of growing revenues, not by taking more in a zero-sum game, but through further enabling key stakeholder success. 16 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why? 17 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Project Advisory Committee
The Undergrounding Project Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? No, we are on the last pole where the previous 10th St project stopped. None. While I have exited from this industry, if I can offer any support leveraging my subject matter knowledge in executive leadership for reliable execution and capital efficiency of megaprojects in the energy sector - which included power plant construction and brown field distribution – I would be happy to.
18 January 6, 2025 Item 06
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. __________________________
Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
Between my legal training, extensive construction experience, and years of designing governance systems and structures for large 10,000+ person organizations, I understand & am highly effective at navigating tradeoffs between originating intent and as lived practice.
Oct 25th 2024
19 January 6, 2025 Item 06
1 Kseniia Izgarskaia
From: Adam Wallace
Sent: Thursday, December 26, 2024 7:39 AM
To: Denise Galvan
Cc: Sarah Krietor; Kseniia Izgarskaia
Subject: Re: Planning Commission Vacancy
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Denise, yes please forward my existing application for consideration for the Planning Commission vacancy.
All the best,
Adam
Adam Wallace
NOTICE: The contents of this email, including any attachments, are confidential and may contain proprietary and/or privileged material. They are intended for the named recipient(s) only.
From: Denise Galvan <[email protected]>
Date: Wednesday, December 11, 2024 at 8:35 AM
To: Adam Wallace
Cc: Sarah Krietor <[email protected]>, Kseniia Izgarskaia <[email protected]> Subject: Planning Commission Vacancy
Hi Adam,
In October, you submiƩed a CiƟzen Interest Form for the Planning Commission and Undergrounding Project Advisory CommiƩee. As there were no openings on the Planning Commission at the Ɵme, you were appointed to the Underground Project Advisory CommiƩee. We now have a vacancy on the Planning Commission, and the recruitment closes on December 27, 2024. If you'd like to be considered, please let me know so we can forward your applicaƟon. We can use the applicaƟon you provided on October 25, 2024, or you may submit a new applicaƟon.
Let me know if you have any quesƟons.
Thanks,
Denise Galvan | Management Analyst
City of Del Mar | Administrative Services Department
1050 Camino Del Mar, Del Mar, CA 92014
858.704.3657 | 858.755.2794 | [email protected] Please consider the environment before printing this e-mail. 20 January 6, 2025 Item 06
Created: 2024-04-03 15:46:17 [EST]
(Supp. No. 8)
Chapter 2.34 – Planning Commission
2.34.020 Membership.
A. The Planning Commission shall consist of five members who are registered voters of the City of Del Mar and maintain residency within the City's municipal boundaries. Residency shall be maintained for no less than six months prior to appointment and if a Commissioner ceases to reside within the City during their membership on the Planning Commission, the appointment of such person shall be deemed to have been terminated. For the purposes of this section, residency shall mean someone who maintains residence and is physically present in the City of Del Mar for no less than six months per calendar year.
B. Members shall serve staggered, four-year terms.
(Ord No. 931 , § 1, 9-18-2017)
21 January 6, 2025 Item 06
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 1 OF 6
POLICY:
A. Vacancies
It is the City Council policy to advertise vacancies of the City Council advisory committees, Design Review Board, and Planning Commission on the City website for a minimum of 10 calendar days, and at least once in the Del Mar Weekly and/or through CivicSend eblast.
Upcoming vacancies may also be announced by the City Manager or Council Members at City Council meetings. The deadline for interested citizens to file a Citizen Interest Form (application) is by the close of business (4:30 p.m.) on a Friday.
B. Council Appointments to City Council Advisory Committees
1. It shall be the policy of the City Council to direct its liaisons to each Council advisory committee to make recommendations to the full Council regarding appointments to City Council advisory committees.
2. If by the application deadline, the number of applications received by the City for such committees is equal to the number of vacancies, or less than the number of vacancies when recruiting for multiple vacancies, the Council liaisons to the specific committee shall determine whether to extend the deadline or review the Citizen Interest Form(s) and/or interview the applicant(s), and make a recommendation to Council that the applicant(s) be appointed to serve on the committee.
3. If by the application deadline, the number of applications received by the City for such committees is more than the number of vacancies, then the Council liaisons to the specific committee shall review the Citizen Interest Forms and/or interview the applicant(s). Council liaisons shall then make a recommendation to Council as to which applicant(s) should be appointed to serve on the committee. If the Council liaisons determine the applicants are not qualified or do not meet the needs of the committee, the application period may be reopened by the Council liaisons in order to solicit additional interest.
4. If the Council liaisons to a committee cannot agree on a recommendation for appointment(s), they shall direct staff to prepare an agenda report for the next available City Council meeting where the City Council will vote on the appointment without discussion. Three affirmative votes are needed in order for the City Council to make an appointment. If an applicant does not receive the necessary votes, the Council may re-vote or may direct staff to reopen the vacancy to solicit additional interest. 22 January 6, 2025 Item 06
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 2 OF 6
5. Applicants nominated to serve on a Council advisory committee are encouraged, but not required, to attend the City Council meeting when the City Council is scheduled to consider their appointment to serve on the Committee.
6. In the event that there is only one Council liaison to an advisory committee, the Mayor will act as the second Council liaison for the purposes of reviewing Citizen Interest Forms to recommend to the City Council for appointment.
7. Prior to the City Council meeting where the Council will vote on an appointment, any Council member can request an un-redacted copy of all qualified Citizen Interest Forms in order to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
8. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may revote or direct the City Clerk to re-advertise the vacancy.
9. When there are open vacancies for City Council advisory committees, other than Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates, the number of vacancies, and the liaison recommendation(s).
The City Council will then vote on the recommendation to fill the vacancies. When the Council liaisons to a committee agree on a recommendation for appointment, the item will be included on the consent calendar. When the Council liaisons to a committee do not agree on the recommendation for appointment, the item will be brought forward as a Council Business item as described in Section B(4) of this policy.
10. If the spouse or significant other of a City Council member is an applicant to fill a vacancy on an advisory committee, the City Council member must recuse themselves from voting on that appointment.
C. Council Appointments to the Design Review Board and Planning Commission
1. The City Council shall make appointments to the Planning Commission and Design Review Board in accordance with the membership requirements of Chapter 2.34 “Planning Commission” and 2.38 “Design Review Board” of the Del Mar Municipal Code, respectively.
23 January 6, 2025 Item 06
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 3 OF 6
2. It shall be the policy of the City Council to hold interviews for appointments to the Planning Commission and Design Review Board only when applications received for such commission or board exceed the number of vacancies.
3. Interviews shall be public and televised as part of the City Council meeting.
4. If, by the application deadline, the number of applications received by the City for such board or commission equals or is less than the number of vacancies, then there shall be an automatic extension of time to accept applications.
5. Prior to the City Council meeting where the Council will vote on an appointment, an un-redacted copy of all qualified Citizen Interest Forms will be provided to the full City Council in order to allow the full Council to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
6. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may re-vote or direct the City Clerk to re-advertise the vacancy.
7. When there are advertised vacancies for Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates and the number of vacancies. After interviewing candidates in a public forum, the City Council will vote on the candidates to fill the vacancies. The City Clerk will read aloud the vote of each Council member.
8. Because of conflicts of interest which might exist, or which might give the appearance to the public of existing, and in order to preserve public confidence in the City’s vital planning processes and avoid questions of fairness and bias, prejudice or influence, the immediate family member, of a City Council member, Design Review Board Member or Planning Commissioner may not serve or be appointed to serve simultaneously on the Design Review Board or Planning Commission. For purposes of this policy, immediate family member is defined as an individual’s parent, child, spouse, significant other, or sibling living.
9. In accordance with Section C(8) of this policy, should an immediate family member of a Design Review Board Member or Planning Commissioner be elected to serve on the City Council, said Board Member or Commissioner shall be required to resign from their position no later than the day prior to the day the City Council member’s term of office commences.
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CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 4 OF 6
D. City Advisory Committee Membership Categories
1. Subject to the membership limits set forth in Section E(6) of this policy, the City Council may designate seat(s) for ex-officio members in a committee’s charter. Exofficio members are non-voting subject matter experts who may be residents or nonresidents.
2. Subject to the membership limits set forth in Section E(6) of this policy, the City Council may designate membership categories for business representatives in a committee’s charter. Business representatives are business owners or operators whose business has a physical entity within the City of Del Mar and who have a current City of Del Mar business license.
E. Concurrent Committee Assignments, Term Limits and Length, Membership Size and Rotation of Chair and Vice Chair
1. It shall be the policy of the City Council to limit the number of concurrent appointments that any one individual has to City Council advisory committees, Design Review Board, and Planning Commission. The limit of concurrent appointments shall be two. If an individual has two concurrent appointments, they will not be eligible to serve on ad hoc committees, except in special circumstances as determined by the Council or Council liaisons.
2. The number of consecutive terms an individual may serve on a committee is two, as further described in Section E(5) below. However, the City Council has the flexibility to make an exception if they feel it is to the benefit of the committee to re-appoint an individual for a third term. Committee members who would like to continue to serve another term once their appointed term has expired must re-apply by filing a Citizen Interest Form prior to the advertised deadline for applications. Former committee members must wait one year from the expiration of their second consecutive term before being appointed to the same committee.
3. The term length for all City Council advisory committees shall be three years. Terms will expire on the last day of the month.
4. The term length for voting members of the Planning Commission and Design Review Board shall be four years, in accordance with Del Mar Municipal Code Sections
2.34.020 and 2.38.020, respectively. The term length for ex-officio members on the Design Review Board shall be two years, in accordance with Del Mar Municipal Code Section 2.38.020.
25 January 6, 2025 Item 06
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 5 OF 6
5. In order to ensure that terms remain appropriately staggered, individuals appointed to fill an unexpired vacancy shall finish the remainder of the term of the vacating committee member. If the balance of the vacant term is less than six (6) months, it shall not count as a term towards the two-consecutive-term limit.
6. All City advisory committees have a maximum committee membership of seven (7) to nine (9) total members, including ex-officio members, at the recommendation of the committee’s Council liaisons and approval of the full City Council. If a committee membership size is to be reduced via attrition, attrition shall not affect members who complete their first term and are eligible and wiling to serve a second term. However, such members must be recommended for reappointment by the committee’s Council liaisons, and their reappointment shall be confirmed by the full Council at a Council meeting.
7. It shall be the policy of the City Council that the members of each advisory committee appoint a chair, vice chair and secretary at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that the these positions rotate annually among all the committee members. It is recommended that the vice chair assist with committee responsibilities and provide for a succession plan for chairing the committee. In the event a committee does not have volunteers to serve as chair and vice chair, then the committee has the flexibility to allow consecutive appointmentsto the chair/vice chair or secretary positions, i.e. rotation of such positions among the members is not required if there are no volunteers to serve in those positions.
At the discretion of the committee, the vice chair and secretary positions may be filled by the same committee member.
8. It shall be the policy of the City Council that the members of the Design Review Board and Planning Commission appoint a chair and vice chair at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that the these positions should rotate annually among all the members. The functions of a secretary for the Design Review Board and Planning Commission, such as preparing minutes, will be managed by City staff.
F. Incumbents to Serve Until New Appointments Confirmed It shall be the policy of the City Council to allow an incumbent on a City Council advisory committee, Design Review Board, or Planning Commission, whose term has expired to continue to officially serve until the vacancy is filled or three months has passed, whichever occurs sooner.
26 January 6, 2025 Item 06
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 6 OF 6
G. Attendance Policy for Boards, Commissions, and Committees In accordance with Del Mar Municipal Code Chapter 2.30, if a member of a City advisory committee, Design Review Board, or Planning Commission is absent from three regular, adjourned, or special meetings within a 12-month period without cause, the term of said member is automatically vacated. Council liaisons to the commission, board, or committee shall determine whether the absence was for cause. If an advisory committee, which does not include the Design Review Board or Planning Commission, does not have two Council liaisons, then the Mayor and the Deputy Mayor shall act as liaisons to that commission, board, or committee for this purpose. If the liaisons do not agree about whether the absences were without cause so as to warrant removal, the item will be presented to the full City Council to make the determination.
H. Formation and Dissolution of Boards, Commissions, and Committees
1. New committees must be formed by Resolution of the City Council and must include a committee charter detailing, the committee mission/purpose, type of committee (standing or ad-hoc), membership requirements, conflict of interest requirements, and open meeting requirements.
2. If the newly formed committee is an ad-hoc committee, the Resolution and charter should include a sunset date. The sunset date can be extended by Council action, if necessary.
3. Committees may be dissolved by Resolution of the City Council at any time or during the annual review of the City Council Local Appointments. Ad hoc committees shall automatically be dissolved on their sunset date unless extended in advance by the City Council.
I. City Council Review of City Board, Commission, and Committee System At least every four (4) years the City Council shall establish a subcommittee or alternative process to review the City’s boards, commission and committee system to provide recommendations to improve committee efficiencies to the City Council. However, the City Council may, in its discretion, elect to review the City’s boards, commission and committee system outside of the four (4) year review as it deems necessary. 27 January 6, 2025 Item 06
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Martin Boyd, Principal Engineer
Joe Bride, Public Works Director
Via Ashley Jones, City Manager
DATE: January 6, 2025
SUBJECT: Undergrounding Program San Diego Gas & Electric Roadmap REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council receive a presentation from City staff and San Diego Gas & Electric (SDG&E) regarding their Project Plan Schedule Template/Roadmap (Attachment A) for the City’s Undergrounding Program (UP).
BACKGROUND:
The City of Del Mar is moving forward with the citywide UP, which will remove utility poles and replace overhead cables for electricity and telecommunications with underground lines. A map of the planned citywide Utility Undergrounding Districts (UUDs) is included with this report as Attachment B.
To date, the City completed a small pilot project known as Tewa Court/10th Street in February 2023; started construction of Utility Undergrounding District (UUD) 1A with an expected completion date of August 2025; is finalizing design of UUD X1A with construction expected to begin in spring 2025 pending availability of financing; formed UUD 1B with 60% design nearing completion; and recently completed formation of UUD 2 with design on hold pending approval of a UP funding strategy.
Over the last year, staff has been collaborating with SDG&E to identify lessons learned and develop a roadmap to help deliver City undergrounding projects in a more efficient and timely manner. The goals of the roadmap are to identify the key project milestones and timelines for both SDG&E and the City, and to incorporate insights gained from the completed and active undergrounding districts to improve the project delivery of future districts. This agenda report summarizes the results of the development of the roadmap and lessons learned and focuses on the design process. City staff and SDG&E will revisit the lessons learned and make any necessary modifications upon the completion of construction for UUD 1A.
1 January 6, 2025 Item 07
City Council Agenda Report
Undergrounding Program SDG&E Roadmap
January 6, 2025
DISCUSSION/ANALYSIS:
A. SDG&E Roadmap
The SDG&E Roadmap is included as Attachment A. This Roadmap outlines the primary sequential steps and estimated durations in the pre-construction process with SDG&E, which are broken down into the following stages: Stage 1 - Project Initiation; Stage 2 - Planning; Stage 3 – Design; and Stage 4 - Pre-Constriction.
Stage 1 - Project Initiation
Project Initiation identifies all the items SDG&E requires before they can begin the design process, which marks the official start of SDG&E’s timeline. For the City, this includes completing the district pre-formation process needed to adopt a resolution that forms the district. Once district formation is complete, the City will develop a civil survey background, which visually captures the existing features of the project area, including topography, road edges, curbs and gutters, sidewalks, walls, utility boxes, underground utilities (water, wastewater, storm drains, and dry utilities), poles, trees, property lines, and more. These initial steps are expected to take approximately six months.
At the conclusion of this stage, the City will deliver to SDG&E the project resolution forming the district, boundary map, CAD files with civil survey background/topographic survey, streetlight plans (if applicable), confirmation of SDG&E vs. City trenching and conduit installation, and additional location information as needed.
Stage 2 - Planning
The Planning stage, also known as SDG&E’s Preliminary Design Phase, is estimated to take 24 to 26 months. This stage includes the development of service worksheets and orders, base mapping, and 30% and 60% designs.
On SDG&E’s end this work involves generating service worksheets to identify properties requiring the undergrounding of laterals and developing service orders for private property owners who will need to install services. Service orders are created after all easements and permit-to-enter forms are signed. Base mapping consists of survey control, boundary, topographic, and existing information for the project area as defined in the project scope of work. The 30% and 60% design activities deliver SDG&E's preliminary and final design sketches, which are the plan views for the proposed improvements. SDG&E has four different designs:
1. Trench & Conduit: Design for installation of project trenching, conduit, substructures, pads, and trench repair.
2. Cable Pole & Overhead Re-Arrangement: Design for installation of new cable poles, anchors and/or overhead guying, as well as some miscellaneous installation and removal of material for overhead re-arrangement in preparation for the underground conversion to be energized.
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City Council Agenda Report
Undergrounding Program SDG&E Roadmap
January 6, 2025
3. Cable & Connections: Design for installation of pad-mount switches, fuse structures, transformers, primary and secondary connectors and cable, service cable for intercepts of existing service cable poles, and removal of any unneeded underground pad-mount equipment, cable, or connectors.
4. Overhead Remove from Service: Design for removal of primary and secondary wires, poles, transformers, and other overhead material and equipment within the conversion boundary, excluding specific exempt equipment (e.g., SCADA poles and stub/anchor poles).
After 30% design, the City will provide an initial conflict review, begin the environmental review of the project, and start preliminary easement coordination. After 60% design, there is a required step for the City to conduct a formal review before design proceeds.
Additionally, extensive homeowner outreach will occur after the 60% trench and conduit design to gather feedback and include it in the City’s review. The City will distribute preliminary lateral and easement exhibits for homeowners to reference along with permitto-enter forms for signature. The goal is for the City to provide a comprehensive review at this stage of the project and provide SDG&E all necessary comments/changes because the 60% design represents their final sketch. Providing comments after this point in the project schedule will result in delays, additional costs, and necessitate revisiting the 60% design.
Stage 3 - Design
The Design stage, also referred to as the Final Design Phase, is estimated to take approximately five to seven months and is focused on finalizing the design details. The work includes environmental clearance and permitting, acquisition of easements, 90% design, cost estimates, and contract and invoice. The City will obtain the necessary California Environmental Quality Act (CEQA) approval prior to SDG&E proceeding with the 90% design. Other required permits will also be obtained by the City at this time.
SDG&E will prepare and send easements for signature, and the City will obtain signed permit-to-enter forms. Any delay in obtaining these documents from the property owners will delay the project, as the City cannot move forward with bidding until all documents are signed. The 90% design involves finalizing quantities based on the final sketch from 60% design. SDG&E will provide a cost estimate upon completion of the 90% design and once all easements are secured, but prior to the bidding process. During this stage, the City will also coordinate with telecommunication companies and the City civil engineering design team to prepare and finalize their respective designs.
Stage 4 - Pre-Construction
The Pre-Construction stage, also known as SDG&E’s Bidding Phase, is estimated to take three to five months, and is where SDG&E finalizes all construction documents and issues them for bidding (similar to City bidding process). Once the bidding process is complete, the City will receive the final contract and preliminary invoice from SDG&E. After signing the contract, SDG&E will issue a Notice to Proceed to begin construction. 3 January 6, 2025 Item 07
City Council Agenda Report
Undergrounding Program SDG&E Roadmap
January 6, 2025
B. Lessons Learned
The following section outlines key lessons learned during the design process with SDG&E that provide insights to guide future efforts and improve overall processes associated with the citywide UP.
1. The Roadmap identifies a more accurate timeline of 29-33 months for SDG&E to complete the planning and design phases, which is aligns with SDG&E’s completion of this work on UUD’s Tewa Court/10th Street, 1A, and X1A. The City can now plan for this timeline by starting future projects earlier to achieve a desired construction date.
2. The Roadmap clearly identifies items required for the City to complete prior to SDG&E proceeding with the design as part of Stage 1 (Project Initiation), including the civil survey background, which was not previously identified as a requirement for SDG&E to start the design work.
3. SDG&E will follow a standard base mapping process and the City will provide civil survey background for inclusion with the base map (S1-1100 and S1-1150). There have been several back-and-forth submittals during the 60% SDG&E design review stage for UUD 1A and X1A based on conflicting locations of City wet utilities. This process improvement will assist with reducing City review and SDG&E revisions at the 60% SDG&E design stage.
4. The Roadmap includes a designated step (procedure) (S2-1261) for a comprehensive City review. The City will also conduct extensive homeowner outreach after 60% trench & conduit design (S2-1340) to gather feedback and provide a complete review to SDG&E. There has also been a lot of back-and-forth between the City and SDG&E during the 60% SDG&E design review stage for UUDs 1A and X1A based on homeowner coordination. This process improvement will assist with reducing review at the 60% SDG&E design stage and changes at the 90% design stage by coordinating significant homeowner concerns during these steps.
5. The Roadmap clarifies the easement steps (S3-1430 and S3-1470) that occur after the completion of the 60% design and City concurrence. SDG&E will initiate discussions with their Land Team earlier in the process. UUD 1A experienced delays because of the easement acquisition process, which was not clearly defined. Defining the easement steps to occur during this part of the process will assist with reducing the timeline to initiate the SDG&E bidding process and assigning of an SDG&E trench inspector.
4 January 6, 2025 Item 07
City Council Agenda Report
Undergrounding Program SDG&E Roadmap
January 6, 2025
6. SDG&E will provide the 30% design so the City can initiate the environmental review process and identify required easements to start engaging property owners.
The 30% design is not typically provided and was not provided previously.
7. The Roadmap identifies the four different designs required and prepared by SDG&E, including Trench & Conduit; Cable & Connections; Cable Pole; and Service. SDG&E now identifies these designs as sequential, which the City did not previously understand to be the process. SDG&E will provide the individual 60% design for each as they are completed for City review, helping to expedite the overall design process, rather than providing them all at once. The City’s design efforts are primarily focused on the Trench & Conduit design, which will be provided first.
8. SDG&E will now separate the designs for Trench & Conduit from those for Cable & Connections, providing the City with greater flexibility when completing work related to the Trench & Conduit.
Next Steps
The City and SDG&E will continue to implement the Roadmap with the goal of delivering the undergrounding program in an efficient and timely manner. Lessons learned will continue to be documented throughout the undergrounding process and refinements to the Roadmap will be made as needed.
FISCAL IMPACT:
There is no fiscal impact or action to be taken by the City Council related to this agenda item.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
Utility Undergrounding is listed as a Tier 1 City Council priority for FY 2024-2025.
ATTACHMENTS:
Attachment A – SDG&E Project Plan Schedule Template (Roadmap) Attachment B – Citywide Undergrounding Program Map
5 January 6, 2025 Item 07
# Activity ID Activity Name Duration
1 Rule 20B - Project Plan Schedule Template
2 Stage 1 (Project Initiation)
3 S1-1090 City to Provide Project Resolution 0w
4 S1-1100 City to Provide Boundary Map 0w
5 S1-1150 City to Provide CAD Files with Topo 0w
6 S1-1160 City to Provide Streetlight Plans 0w
7 S1-1170 City to Confirm SDGE vs. City Trench 0w
8 S1-1180 City to Provide Location Information for Other Utilities (Communication Information Providers, Water, Sewer, etc.) 0w 9 Stage 2 (Planning) Estimated Duration 24-26 Months
10 Services
11 S2-1080 Generate Services Worksheet 8w
12 S2-1110 Write Service Orders 13w
13 Base Mapping
14 S2-1480 Basemap Prepare 100% 6w
15 Trench & Conduit Design
16 S2-1210 30% Trench & Conduit Layout Concept Drawing 4w 17 S2-1340 60% Prepare Trench & Conduit Design Layout 16w 18 Cable & Connections Design
19 S2-1490 30% Prepare Cable & Connections Design Layout + One Line 4w 20 S2-1410 60% Prepare Cable & Connections Design Layout + One Line 6w 21 Cable Pole Design
22 S2-1220 30% Cable Pole Layout Concept Drawing 3w
23 S2-1310 60% Prepare Cable Pole Design Layout 6w
24 Remove From Service Design
25 S2-1230 30% Remove From Service Layout Concept Drawing 3w 26 S2-1260 60% Prepare Remove From Service Design Layout 6w 27 S2-1261 City Review and Concur 9w
28 S2-1262 Implement changes and Finalize Sketch 6w
29 Stage 3 (Design) Estimated Duration 5-7 Months
30 Environmental
31 S3-1930 City Prepares and Submit CEQA 3w
32 S3-1950 CEQA Approval 9w
33 S3-1920 SDGE Environmental Release 7w
34 Easements (#)
35 S3-1430 Prepare and Send Easements 9w
36 S3-1470 Easements Signed 6w
37 Joint Trench Offer's
38 S3-1940 City and CIPs Execute Joint Trench Offers 12w 39 Permits
40 S3-1810 City to Obtain Customer Permit to Enter (#) 18w 41 S3-1910 Permit Under City Review 12w
42 Trench & Conduit Design
43 SUM-1180 90% Design Trench & Conduit - Summary 15w
44 Cable & Connections Design
45 SUM-1220 90% Design Cable & Connections - Summary 13w 46 Cable Pole Design
47 SUM-1190 90% Design Cable Pole - Summary 13w
48 Remove From Service Design
49 SUM-1090 90% Design Remove From Service - Summary 16w 50 Cost Estimates
51 S3-1310 Prepare Cost Estimate 2w
52 S3-1290 Cost Estimate to City for Review 2w
53 Cost & Contract
54 S3-1670 Cost & Contract SDGE Preparation and Approval 6w 55 S3-1645 Agreement and Payment 13w
56 Stage 4 (Pre-Construction) Estimated Duration 3-5 Months 57 Construction Award
58 S4-1020 Pre-Digitizing (All Packages) 6w
59 S4-1040 Issue for Construction (IFC) (All Packages) 10w 60 S4-1090 Notice to Proceed (NTP) (All Packages) 3w
Milestone/Summary Schedule Rule 20B - Project Plan Schedule Template
SDG&E IS PROVIDING THESE ESTIMATED SCHEDULE DURATIONS FOR REFERENCE PURPOSES ONLY AND MAKES NO REPRESENTATIONS, WARRANTIES OR PROMISES REGARDING THE ACCURACY, TIMELINESS, QUALITY OR COMPLETENESS. SCHEDULES ARE BASED ON KNOWN, CURRENT INFORMATION AND ACTUAL CIRCUMSTANCES. ACTUAL RESULTS MAY CHANGE AS THE PROJECT OR CIRCUMSTANCES CHANGE AND RESULTS WILL BE BASED ON ACTUAL CIRCUMSTANCES, NOT ESTIMATED SCHEDULES. SAN DIEGO GAS & ELECTRIC COMPANY WILL NOT BE LIABLE FOR ANY DAMAGES, CAUSES OF ACTION OR LOSSES ARISING OR CLAIMED TO ARISE OUT OF THE USE OF THESE ESTIMATES. 6 January 6, 2025 Item 07
ATTACHMENT B
7 January 6, 2025 Item 07
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Via Ashley Jones, City Manager
DATE: January 6, 2025
SUBJECT: Citizens’ Initiative Measure to Amend the City’s Ordinance Regulating Retail Animal Sales in Del Mar
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Accept and file the Certificate of Sufficiency of Petition Signatures (Attachment A) for a qualified citizens’ initiative petition proposing to amend the City’s Retail Pet Sales Ordinance (Exhibit A to Attachment A); and 2) Direct staff to proceed with one of the options outlined in this report relating to the qualified initiative petition.
BACKGROUND:
Currently, Del Mar Municipal Code (DMMC) Chapter 4.09 provides it is unlawful to “display, offer for sale, deliver, barter, auction, give away, transfer, or sell any live dog, cat or rabbit in any pet shop, retail business, or other commercial establishment located in the City, unless the dog, cat or rabbit was obtained from a city or county animal shelter or animal control agency, a humane society, or a non-profit rescue organization.” On May 8, 2024, the City received a Notice of Intent (Attachment B) to circulate an initiative petition from a proponent seeking to amend Chapter 4.09 of the DMMC to include additional animal classes, namely arachnids, birds, mammals, amphibians, reptiles, and fish.
In accordance with California Elections Code Section 9203, the City Attorney prepared a Ballot Title and Summary for the proposed initiative measure, and on May 22, 2024, the City Clerk submitted the Ballot Title and Summary (Attachment C) to the initiative proponent.
Pursuant to Elections Code Section 9215, the initiative petition must be signed by not less than ten percent (10%) of Del Mar registered voters (requires 327 signatures) to qualify the initiative measure for the ballot. Correspondence from the San Diego County Registrar of Voters (ROV) dated December 9, 2024 (Attachment D), indicates the petition has sufficient signatures to qualify the initiative measure for the ballot. 1 January 6, 2025 Item 08
City Council Agenda Report
Citizens’ Initiative Measure to Amend Retail Animal Sales Ordinance January 6, 2025
DISCUSSION/ANALYSIS:
A Certificate of Sufficiency of Petition Signatures is attached to this report for the City Council’s consideration. Staff recommends the City Council accept and file the Certificate of Sufficiency of Petition Signatures as valid in all respects. Since the initiative measure has obtained the required number of signatures, the City Council’s options under Elections Code Sections 1405 and 9215 are as follows:
Option 1: Order an Informational Report to be Prepared (Section 9212 Report) The City Council may choose to adopt a Resolution (Attachment E) directing staff to prepare an impartial and informative report (Section 9212 Report) analyzing the impacts of the initiative on the City’s land use and development regulations, finances, ability to provide public services, ability to attract and retain business, and other impacts as identified in Elections Code Section 9212 (Attachment F).
The Resolution included as Attachment E provides that the City Manager, or designee, may retain any consultants necessary or appropriate to complete the Section 9212 Report, and directs staff to present the Section 9212 Report not later than 30 days after the City Clerk certifies to the City Council that the petition is sufficient (by or before February 5, 2025).
After the Section 9212 Report is presented to the City Council, the Council would be required to either adopt the Ordinance, without alteration, within 10 days, or order an election to submit the Ordinance, without alteration, to the qualified voters of the City of Del Mar at the next regular municipal election in November 2026, or at a special election called by the Council.
Staff conducted an informal, preliminary evaluation regarding the impact of the measure and it appears that adoption of the ordinance, by the voters or the City Council, would not impact any businesses currently operating in the City. If adopted, the measure would prevent retail pet stores from opening in Del Mar in the future.
Option 2: Submit the Initiative Measure to Voters for the November 3, 2026 General Municipal Election
The City Council may alternatively wish to adopt a Resolution (Attachment G) submitting the initiative measure to the qualified voters of the City of Del Mar at the next regular municipal election in November 2026. The Resolution included as Attachment G also requests a consolidated election with the Statewide General Election; sets the rules and deadlines for arguments and rebuttals for and against the initiative measure; and directs the City Attorney to prepare an impartial analysis of the measure. 2 January 6, 2025 Item 08
City Council Agenda Report
Citizens’ Initiative Measure to Amend Retail Animal Sales Ordinance January 6, 2025
Option 3: Submit the Initiative Measure to the Voters at an Earlier Special Municipal Election
The City Council may instead wish to call for a special election to be held earlier than the next regular General Municipal Election set for November 2026. If the City Council proceeds with this option, staff will need direction regarding the preferred election date.
Per the California Elections Code, the special election must occur on a Tuesday between 88 and 103 days after the City Council calls the election. This option is not recommended by staff as an “off-schedule” special election may cost up to $250,000 based on recent estimates from the ROV.
Option 4: Adopt the Initiative Measure as an Ordinance, without Alteration As a final option, the City Council may adopt the initiative measure as an Initiative Ordinance (Attachment H), without alteration, pursuant to California Elections Code Section 9215(a).
ENVIRONMENTAL IMPACT:
The submittal of proposals to a vote of the people of a particular community is not considered a “project” under the California Environmental Quality Act (CEQA) in accordance with Cal. Code of Regs.15378(b)(3); (Stein v. City of Santa Monica (1980) 110 Cal. App. 3d 458). In the event the Council action is found to be subject to CEQA, it is exempt from CEQA pursuant to the exemption contained in CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that there is no possibility of a significant effect on the environment.
FISCAL IMPACT:
There is no fiscal impact or action to be taken by the City Council related to the recommended action.
ATTACHMENTS:
Attachment A – Certificate of Sufficiency
Attachment B – Notice of Intent to Circulate Petition
Attachment C – Ballot Title and Summary
Attachment D – Letter of Sufficiency from ROV dated December 9, 2024 Attachment E – Resolution Ordering the Preparation of a Section 9212 Report Attachment F – California Elections Code Section 9212
Attachment G – Resolution Ordering the Measure be Submitted to Voters (Nov. 2026) Attachment H – Proposed Ordinance/Initiative Measure Text 3 January 6, 2025 Item 08
1050 Camino Del Mar, Del Mar, California 92014-2698. Telephone: (858) 755-9313.Fax:
(858) 755-2794 www.delmar.ca.us
CITY OF DEL MAR
CERTIFICATE OF SUFFICIENCY
OF PETITION SIGNATURES
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, California, do hereby certify that:
1. The petition entitled “Amending Development Regulations for Beachfront Properties” was filed with the City Clerk on October 30, 2024.
2. Said petition contained 8 sections.
3. Said petition contained 421 raw signatures purporting to be signatures of qualified electors of the City of Del Mar.
4. On December 9, 2024, the San Diego County Registrar of Voters (ROV), completed the process of verifying the petition signatures.
Based on the letter from the ROV dated December 9, 2024, (attached), I have determined the following facts regarding this petition:
1. The number of signatures required to qualify the initiative for the general election (10% of the electorate) is 327.
2. The number of signatures verified as sufficient is 399.
Based on the above, the petition is deemed sufficient.
This certification will be presented to the City Council at its meeting to be held on January 6, 2025.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Del Mar this day of December 10, 2024.
Sarah Krietor, Administrative Services
Manager/City Clerk
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4869-5985-5296, v. 3
BALLOT TITLE AND SUMMARY
Ballot Title:
Amend Chapter 4.09 of the Del Mar Municipal Code to Regulate the Retail Sale of Arachnids, Birds, Mammals, Amphibians, Reptiles, and Fish in the City of Del Mar Summary:
The ordinance proposed by initiative petition would amend existing provisions under Chapter 4.09 of the Del Mar Municipal Code relating to the retail sale of dogs, cats and rabbits in the City of Del Mar to include additional animal classes, namely arachnids, birds, mammals, amphibians, reptiles, and fish.
Proposed revisions to the Municipal Code include changing the title of Chapter 4.09 from “Retail Sale of Dogs, Cats and Rabbits” to “Retail Sale of Arachnids, Birds, Mammals, Amphibians, Reptiles, and Fish”. The ordinance also proposes replacing references to “dogs, cats and rabbits” within Chapter 4.09 to “arachnids, birds, mammals, amphibians, reptiles, and fish”.
This includes references under the following sections: Section 4.09.010 (Purpose), Section
4.09.020 (Definitions), Section 4.09.030 (Prohibition of the Sale), and 4.09.040 (Exemptions).
As described, the purpose of the ordinance would be to promote animal welfare and encourage best practices in the breeding and purchasing of arachnids, birds, mammals, amphibians, reptiles, and fish, if offered for retail sale in the City.
The ordinance would make it unlawful for any person to display, offer for sale, deliver, barter, auction, give away, transfer, or sell any live arachnid, bird, mammal, amphibian, reptile, or fish in any pet shop, retail business or other commercial establishment in the City, unless the arachnid, bird, mammal, amphibian, reptile, or fish was obtained from a city or county animal shelter or animal control agency, a humane society, or a non-profit rescue organization. The ordinance would further require all pet shops, retail businesses, and commercial establishments selling arachnids, birds, mammals, amphibians, reptiles, or fish to maintain a certificate of source for each animal offered for sale and make it available upon request to animal control officers, law enforcement, code enforcement officials, or any other City employee charged with enforcing the provisions of Chapter 4.09. A certificate of source would be defined as a document from the city or county animal shelter or animal control agency, humane society, or non-profit rescue organization declaring the source of the arachnid, bird, mammal, amphibian, reptile, or fish.
Compliance with these provisions is already required for the retail sale of dogs, cats and rabbits in the City, but under said ordinance, would extend to the retail sale of arachnids, birds, mammals, amphibians, reptiles, and fish in the City.
The ordinance would expressly exempt the display, offering for sale, delivery, bartering, auction, giving away, transfer, or sale of arachnids, birds, mammals, amphibians, reptiles, or fish from the premises on which they were born and reared. The ordinance would not apply to a publicly-operated animal shelter, nonprofit animal humane society, or nonprofit animal rescue organization that operates out of or in connection with a pet store, which has received City approval 7 January 6, 2025 Item 08
4869-5985-5296, v. 3
to display, offer for sale, deliver, barter, auction, give away, transfer, or sell arachnids, birds, mammals, amphibians, reptiles, or fish, on a finding by the City Manager that the exemption is consistent with the intent and purpose of Chapter 4.09, which approval would be subject to appeal to the City Council.
Prepared By:
Leslie E. Devaney, City Attorney
City of Del Mar
8 January 6, 2025 Item 08
9 January 6, 2025 Item 08
ATTACHMENT E
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, DIRECTING STAFF TO PREPARE A
REPORT PURSUANT TO ELECTIONS CODE SECTION 9212
ON THE IMPACTS OF THE PROPOSED INITIATIVE MEASURE
AMENDING CHAPTER 4.09 OF THE DEL MAR MUNICIPAL
CODE RELATING TO THE RETAIL SALE OF ANIMALS IN THE
CITY OF DEL MAR
WHEREAS, pursuant to Section 9215 of the California Elections Code, the City Council of the City of Del Mar has received a duly signed and certified initiative petition containing the signatures of not less than ten percent (10%) of the registered voters of the City of Del Mar according to the last report of registration by the San Diego County Registrar of Voters, which initiative petition proposes an amendment to Chapter 4.09 of the Del Mar Municipal Code regulating the retail sale of animals in the City of Del Mar to include additional animal classes, namely arachnids, birds, mammals, amphibians, reptiles, and fish; and
WHEREAS, Sections 9215(c) and 9212 of the Elections Code authorize the City Council to direct City staff to prepare a report on the impacts of the proposed initiative measure (“Report”), including seven specified types of impacts, as well as on any other matter that the City Council requests to be included in the Report; and WHEREAS, the City Council desires that such a Report be prepared, which would provide valuable information about the proposed initiative measure to the Council and to all interested residents of the City of Del Mar.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, AS FOLLOWS:
SECTION 1. The above recitals are true and correct.
SECTION 2. Pursuant to Section 9212 of the Elections Code, City staff is hereby ordered to prepare a Report on the impacts of the proposed initiative measure. The Report shall be presented to the City Council no later than thirty (30) days after the City Clerk has certified the sufficiency of the petition.
SECTION 3. The City Manager, or her designee, is authorized to retain any consultants that the City Manager determines are necessary or appropriate to complete the Report.
SECTION 4. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions. 10 January 6, 2025 Item 08
Resolution No. 2025-XX
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 6th day of January 2025. __________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
____________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, Sarah Krietor, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2025-XX adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held on the 6th day of January 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
11 January 6, 2025 Item 08
Code: Select Code Section: 1 or 2 or 1001 Search
DIVISION 9. MEASURES SUBMITTED TO THE VOTERS [9000 - 9611] ( Division 9 enacted by Stats. 1994, Ch. 920, Sec. 2. ) CHAPTER 3. Municipal Elections [9200 - 9295] ( Chapter 3 enacted by Stats. 1994, Ch. 920, Sec. 2. ) 9212.
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ELECTIONS CODE - ELEC
ARTICLE 1. Initiative [9200 - 9226] ( Article 1 enacted by Stats. 1994, Ch. 920, Sec. 2. ) (a) During the circulation of the petition, or before taking either action described in subdivisions (a) and (b) of Section 9215, the legislative body may refer the proposed initiative measure to a city agency or agencies for a report on any or all of the following:
(1) Its fiscal impact.
(2) Its effect on the internal consistency of the city’s general and specific plans, including the housing element, the consistency between planning and zoning, and the limitations on city actions under Section 65008 of the Government Code and Chapters 4.2 (commencing with Section 65913) and 4.3 (commencing with Section 65915) of Division 1 of Title 7 of the Government Code. (3) Its effect on the use of land, the impact on the availability and location of housing, and the ability of the city to meet its regional housing needs.
(4) Its impact on funding for infrastructure of all types, including, but not limited to, transportation, schools, parks, and open space. The report may also discuss whether the measure would be likely to result in increased infrastructure costs or savings, including the costs of infrastructure maintenance, to current residents and businesses.
(5) Its impact on the community’s ability to attract and retain business and employment. (6) Its impact on the uses of vacant parcels of land.
(7) Its impact on agricultural lands, open space, traffic congestion, existing business districts, and developed areas designated for revitalization.
(8) Any other matters the legislative body requests to be in the report. (b) The report shall be presented to the legislative body within the time prescribed by the legislative body, but no later than 30 days after the elections official certifies to the legislative body the sufficiency of the petition. (Amended by Stats. 2017, Ch. 748, Sec. 5. (AB 765) Effective January 1, 2018.) Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites 12/10/24, 9:50 AM California Code, ELEC 9212.
https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=9212.&lawCode=ELEC 1/1 12 January 6, 2025 Item 08
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, CALLING AND GIVING NOTICE OF A
GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 3, 2026, AND ORDERING THE SUBMISSION TO THE
QUALIFIED ELECTORS OF THE CITY OF DEL MAR AN INITIATIVE MEASURE AMENDING CHAPTER 4.09 OF THE DEL MAR
MUNICIPAL CODE RELATING TO THE RETAIL SALE OF ANIMALS
IN THE CITY OF DEL MAR; REQUESTING THAT THE SAN DIEGO
COUNTY BOARD OF SUPERVISORS CONSOLIDATE SAID
ELECTION WITH THE STATEWIDE GENERAL ELECTION OF
NOVEMBER 3, 2026 AND DIRECT THE SAN DIEGO COUNTY
REGISTRAR OF VOTERS TO RENDER SERVICES TO THE CITY
OF DEL MAR RELATING TO THE CONDUCT OF THE GENERAL
MUNICIPAL ELECTION; ESTABLISHING THE DEADLINES FOR
THE FILING OF ARGUMENTS AND REBUTTAL ARGUMENTS;
AND DIRECTING THE CITY ATTORNEY TO PREPARE AN
IMPARTIAL ANALYSIS
WHEREAS, pursuant to Section 9215 of the California Elections Code, the City Council of the City of Del Mar has received a duly signed and certified initiative petition containing the signatures of not less than ten percent (10%) of the registered voters of the City of Del Mar according to the last report of registration by the San Diego County Registrar of Voters, which initiative petition proposes an amendment to Chapter 4.09 of the Del Mar Municipal Code regulating the retail sale of animals in the City of Del Mar to include additional animal classes, namely arachnids, birds, mammals, amphibians, reptiles, and fish; and
WHEREAS, Section 9215 of the Elections Code requires the City Council to adopt the initiative measure, without alteration, or submit the initiative measure to a vote of the electorate of the City at an election called for such purpose; and WHEREAS, the City Council has not adopted the initiative measure in accordance with Elections Code Section 9215(a), and instead, timely voted on January 6, 2025 to submit the Ordnance, without alteration, to the voters at the City’s next General Municipal Election to be held on Tuesday, November 3, 2026, pursuant to Elections Code Sections 9215(b) and 1405; and
WHEREAS, the City Council desires to adopt a Resolution requesting that the County of San Diego consolidate the General Municipal Election of two (2) City of Del Mar City Councilmembers and this initiative measure with the Statewide General Election of November 3, 2026, and further requesting that the San Diego County Registrar of Voters (ROV) render services to the City of Del Mar relating to said General Municipal Election, including such that within the City, the precincts, polling places, voting centers and election officers of the General Municipal Election be the same as those for the Statewide General Election; that the ROV canvass the returns of the General Municipal Election; and that the General Municipal Election and the Statewide General Election be held in all respects as if there were only one election; and 13 January 6, 2025 Item 08
Resolution No. 2025-XX
WHEREAS, the City Council further desires to establish deadlines and rules for the submission of written arguments and rebuttals for and against the initiative measure in accordance with applicable Elections Code procedures; and WHEREAS, under the authority of Elections Code Section 9280, the City Council also wishes to direct the City Attorney to prepare an impartial analysis for the initiative measure showing the effects of the initiative measure on existing laws, as well as the operation of the initiative measure.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, AS FOLLOWS:
SECTION 1. Recitals. The above recitals are true and correct.
SECTION 2. Submission of Initiative Measure.
A. Pursuant to Sections 9215 and 1405 of the California Elections Code, there is called and ordered to be held a General Municipal Election in the City of Del Mar on Tuesday, November 3, 2026, for the purpose of submitting an initiative measure to the voters that would amend the existing regulations under Chapter 4.09 of the Del Mar Municipal Code relating to the retail sale of animals in the City of Del Mar to include additional animal classes, namely arachnids, birds, mammals, amphibians, reptiles, and fish. The full text of the Ordinance proposed by the initiative measure is set forth in Exhibit A to this Resolution, attached hereto and incorporated herein by this reference.
B. The question to be submitted to the voters concerning the initiative measure shall appear on the ballots in substantially the following form:
MEASURE __
CITY OF DEL MAR – RETAIL SALE OF ANIMALS
INITIATIVE – Shall the existing regulations under Del Mar Municipal Code Chapter 4.09 relating to the retail sale of dogs, cats and rabbits in the City of Del Mar be amended to include additional animal classes, namely arachnids, birds, mammals, amphibians, reptiles, and fish?
YES
NO
C. The letter or number the San Diego County Registrar of Voters assigns to the initiative measure in accordance with City and State law is hereby ordered to be included by the City Clerk in the designation for the ballot title and as necessary in any other City documents.
D. The vote requirement of the initiative measure to pass is a majority (50% + 1) of the votes cast. If the measure is so approved by the City of Del Mar voters, then the Ordinance set forth in Exhibit A shall be signed by the Mayor and become effective ten (10) days following the date the vote is declared by the City Council in accordance with Section 9217 of the Elections Code.
SECTION 3. Election Consolidation.
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Resolution No. 2025-XX
A. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of San Diego is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election to be held on Tuesday, November 3, 2026 for the purpose of the election of this initiative measure.
B. That the San Diego County Registrar of Voters is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one (1) election, and only one (1) form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the Statewide General Election pursuant to Section 10418 of the Elections Code.
C. That the Board of Supervisors is further requested to issue instructions to the Registrar of Voters to take any and all steps necessary for the holding of the consolidated election, including the procurement and furnishing of any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct said election, with the exception that the Administrative Services Manager/City Clerk of the City of Del Mar shall cause the publication of all notices that are indicated as the responsibility of the City Clerk in the Election Calendar for said election.
D. That the City of Del Mar recognizes that additional costs will be incurred by the County of San Diego by reason of this consolidation and agrees to reimburse the County for those costs.
E. That the County of San Diego shall be reimbursed in full for the services performed by the Registrar of Voters for the City of Del Mar upon presentation of a bill therefore, and that the City agrees to indemnify and hold harmless the County, its officers, agents and employees from expense or liability, including reasonable attorneys’ fees, as the result of an election contest arising after conduct of the election, so long as the basis for any such claim arises from the conduct of the City or as a result of the reasonable reliance by the County upon information provided by the City.
SECTION 4. The City Council of the City of Del Mar orders the following particulars regarding completion of ballot arguments and an impartial analysis:
A. Arguments.
1. Pursuant to Section 9282(a) of the Elections Code, the proponent(s) of the initiative measure may file a written argument in favor of the Ordinance, and the City Council may file a written argument against the Ordinance, in accordance with Article 4, Chapter 3, Division 9 of the Elections Code of the State of California, which arguments may be changed or withdrawn until 5:00 p.m. on August 13, 2026, after which time no arguments for or against the initiative measure may be submitted to the City Clerk. Arguments in favor of or against the initiative measure shall each not exceed 300 words in length. Each argument shall be filed with the City Clerk, signed, and include the printed name(s) and signature(s) of the author(s) submitting it, or, if submitted on behalf of an organization, the name of the organization, and the printed name and signature of at least one of its principal 15 January 6, 2025 Item 08
Resolution No. 2025-XX
officers who is the author of the argument. No more than five signatures shall appear with any argument submitted. In case any argument is signed by more than five authors, the signatures of the first five shall be printed. The arguments shall be accompanied by the Form of Statement To Be Filed by Author(s) of Argument.
2. The City Clerk shall comply with all provisions of law establishing priority of arguments for printing and distribution to the voters, and shall take all necessary actions to cause the selected arguments to be printed and distributed to the voters.
3. The City Attorney is authorized to make any non-substantive changes and/or to correct minor administrative, procedural and clerical errors necessary to ensure the initiative measure is placed on the ballot for the November 3, 2026 General Municipal Election.
B. Impartial Analysis. Pursuant to Section 9280 of the Elections Code, the City Council directs the City Clerk to transmit a copy of the initiative measure to the City Attorney. The City Attorney shall prepare an impartial analysis of the initiative measure, not to exceed 500 words in length, describing the effects of the initiative measure on the existing law. The City Attorney shall transmit such impartial analysis to the City Clerk, who shall cause the analysis to be published in the voter information guide along with the ballot measure as provided by law. The impartial analysis shall be filed by 5:00 p.m. on August 14, 2026. The impartial analysis shall include a statement that the initiative measure was placed on the ballot by the requisite number of voters. In the event the entire text of the measure is not printed on the ballot, nor in the voter information portion of the sample ballot, there shall be printed immediately below the impartial analysis, in no less than 10- font bold type, the following: “The above statement is an impartial analysis of Measure ____. If you desire a copy of the Measure, please call the City Clerk at (858) 375-9517, and a copy will be mailed at no cost to you.” C. Rebuttal Arguments. Pursuant to Section 9285 of the Elections Code, when the City Clerk has received the arguments for and against the Measure, which will be printed and distributed to the voters, the Clerk shall send copies of the argument in favor of the measure to the authors of the argument against, and copies of the argument against the measure to the authors of the argument in favor. The authors or persons designated by them may prepare and submit rebuttal arguments not exceeding 250 words. The rebuttal arguments shall be filed with the City Clerk by 5:00 p.m. on August 18, 2026.
The rebuttal arguments shall comply with the requirements of Elections Code Section 9285 and shall be accompanied by the Form of Statement To Be Filed by Author(s) of Argument. Rebuttal arguments shall be printed in the same manner as the direct arguments. Each rebuttal argument shall immediately follow the direct argument which it seeks to rebut in the voter information guide.
D. Timeline. Based on the time necessary to prepare and print the City Attorney impartial analysis, the arguments and rebuttal arguments, and to permit the 10- calendar day public examination period, as provided in Division 9, Chapter 3, Article 6 of the Elections Code, commencing with Section 9295, for the November 3, 2026 election, the City of Del Mar adopts the following deadlines, consistent with the San Diego County Registrar of Voter requirements for ballot measures:
16 January 6, 2025 Item 08
Resolution No. 2025-XX
August 13, 2026 Arguments Due
August 14, 2026 Impartial Analysis Due
August 18, 2026 Rebuttals Due
August 13 – August 23, 2026
10-day Public Examination Period
Primary Arguments
August 19 – 28, 2026 10-day Public Examination Period
Rebuttal Arguments
SECTION 5. Delivery of Resolution to County. The City Clerk shall file a certified copy of this Resolution with the San Diego County Registrar of Voters, and is hereby authorized to execute, submit, file, sign, communicate, and otherwise do whatever is necessary to effectuate a City of Del Mar ballot measure. The City Clerk is further directed to take all administrative action necessary to accomplish the orders set forth in this Resolution.
SECTION 6. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.
SECTION 7. Execution of Ordinance Upon Approval by Voters. If the voters approve the initiative measure, the Mayor (or in their absence, the Deputy Mayor) is hereby authorized to execute the Ordinance amending Del Mar Municipal Code Chapter 4.09, attesting to its adoption by the people voting thereon on Tuesday, November 3, 2026.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 6th day of January 2025. _____________________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
________________________________
Leslie E. Devaney, City Attorney
City of Del Mar
17 January 6, 2025 Item 08
Resolution No. 2025-XX
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2025-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held on the 6th day of January 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
18 January 6, 2025 Item 08
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20 January 6, 2025 Item 08
21 January 6, 2025 Item 08
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23 January 6, 2025 Item 08
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Clem Brown, Assistant City Manager
Ashley Jones, City Manager
DATE: January 6, 2025
SUBJECT: San Diego LOSSAN Rail Realignment Value Analysis Process Update
REQUESTED ACTION/RECOMMENDATION:
Receive an update on the San Diego Association of Government’s (SANDAG) Value Analysis process for the San Diego LOSSAN Rail Realignment Project.
BACKGROUND:
The City of Del Mar has closely monitored SANDAG’s San Diego LOSSAN Rail Realignment Project (Project) since public outreach began in 2020. The Project includes studying options for removing the rail line from the fragile Del Mar coastal bluffs to an inland location by 2035. Given the potential for significant temporary and permanent impacts to the City if the rail line were to be relocated from its current location, the Project has generated a high level of community concern and engagement.
The Project is currently in the environmental review phase, which began with the issuance of a Notice of Preparation (NOP) of a Draft Environmental Impact Report (EIR) on June 4, 2024. The issuance of the NOP was the preliminary step in the State’s California Environmental Quality Act (CEQA) process that will determine the technical studies needed to develop an EIR for the Project.
On July 16, 2024, the City Council approved the City’s comments on the NOP. The agenda report and NOP comment letter are available on the City’s website at http://tiny.cc/dm-nop-comments.
SANDAG received over 1,500 responsive comments to the NOP, which can be found on their website at https://www.sandag.org/projects-and-programs/featured-projects/lossan-corridorimprovements/lossan-rail-realignment.
During the NOP public comment process, significant concerns were raised by stakeholders and the public regarding all three proposed alignment alternatives (Alternative A – I-5 Alignment; Alternative B – Crest Canyon Alignment; and Alternative C – Camino del Mar Alignment). In response to these concerns, the City of Del Mar spearheaded a collaborative effort with the City of Solana Beach, City of San Diego, and the 22nd District Agricultural Association (Fairgrounds) to develop a Joint Resolution related to the LOSSAN Rail Realignment Project that calls for fair and equal engagement of the primary governing body project stakeholders moving forward and asks SANDAG to work with the parties to: 1) develop mutually agreed upon project goals and objectives; 2) identify a clear project description; and 3) determine new or modified rail realignment alternatives that take into consideration the adverse impacts to public and private 1 January 6, 2025 Item 09
City Council Agenda Report
Value Analysis Process - LOSSAN Rail Realignment Project January 6, 2025
property, businesses, homeowners/residents, tourism, public safety, sensitive environmental areas, and the regional economy during and after construction.
The City Council adopted the Joint Resolution on September 9, 2024, and it is available on the City’s website at https://www.delmar.ca.us/DocumentCenter/View/9582/Att-A---Joint-ResolutionDM-SB-SD-FG-Final-Clean-9-3-24.
DISCUSSION/ANALYSIS:
In response to the significant input received on the NOP, SANDAG initiated a Value Analysis (VA) process in September 2024 to technically evaluate and improve upon the existing alignment alternatives and/or potentially identify new alternatives for further consideration. Participation in this technical exercise included representatives from key agency stakeholders including the cities of Carlsbad, Del Mar, Encinitas, San Diego, and Solana Beach; Fairgrounds; North County Transit District; and Caltrans. The City of Oceanside and the Metropolitan Transit System were also invited to participate, but did not attend.
SANDAG’s goal for this process was to find consensus with the agency stakeholders around a project goals and objectives and a range of alternatives that would be included in a revised NOP and analyzed in the subsequent EIR.
The City had a seven-member team participate in the VA process, which included recently retired Mayor Dave Druker, Councilmember Tracy Martinez, City Manager Ashley Jones, Assistant City Manager Clem Brown, Public Works Director Joe Bride, Planning & Community Development Director Karen Brindley, and Principal Engineer Martin Boyd.
The City’s participation was largely informed by the concerns expressed by the Del Mar community along with the comment letter approved by the Del Mar City Council and submitted as part of the previous NOP process. Additionally, the City’s planning and engineering team members provided technical comments and suggestions during the technical working group sessions based on their experience and areas of expertise.
In December 2024 a draft VA Study Report was reviewed by the participating agency stakeholders at a meeting on December 20, 2024. A copy of the feedback provided by the City’s VA process participant team on the prior to the December 20, 2024, meeting is included as Attachment A. The VA process will conclude when the final report is released early this year.
The final VA Study Report will be shared with the public on SANDAG’s website before being presented to SANDAG’s Board of Directors early this year. There will be public outreach meetings with the various councils and boards of the VA process participants to share highlights from the report and discuss next steps before the Board of Directors meeting. The public will have an opportunity to provide feedback as part of those public meetings as well as directly to the SANDAG Board of Directors at their meeting to discuss the VA Report and next steps.
NEXUS TO COUNCIL GOALS AND PRIORITIES:
City involvement in major SANDAG initiatives, including the San Diego LOSSAN Rail Realignment Project, is a Tier 1 City Council priority.
ATTACHMENTS:
Attachment A – City of Del Mar Feedback on Draft VA Study Report 12/19/24 2 January 6, 2025 Item 09
1050 Camino Del Mar, Del Mar, CA 92014 | 858.755.9313 | www.delmar.ca.us December 19, 2024
Mario Orso, CEO Sent Via Email
SANDAG
401 B Street, Ste. 800
San Diego, CA 92101
Re: Del Mar Comments/Feedback on the Draft Value Analysis Study Report Dear Mario,
Thank you to SANDAG, its staff, and consultant team for facilitating the Value Analysis (VA) process for the San Diego LOSSAN Rail Realignment Project and including Del Mar along with many other important public agency project stakeholders.
From the beginning, Del Mar expressed an interest in ensuring the process was fair and equitable for all participants, which we believe has been the case. While the City remains highly concerned about impacts associated with all alignments under consideration, we appreciate SANDAG coordinating a technical value analysis process to explore route alternatives, modifications to the existing alignments included in the previously issued Notice of Preparation (NOP), and opportunities to minimize project impacts to the public and stakeholder agencies.
The seven-member team participating on behalf of Del Mar has consisted of recently retired Mayor Dave Druker, Councilmember Tracy Martinez, myself, Assistant City Manager Clem Brown, Public Works Director Joe Bride, Planning & Community Development Director Karen Brindley, and Principal Engineer Martin Boyd. We all participated in the process in good faith and hope that the insight we contributed throughout is found to be valuable.
Our participation was largely informed by the concerns expressed by the Del Mar community along with the comment letter approved by the Del Mar City Council and submitted as part of the previous NOP process. Additionally, our planning and engineering team members provided technical comments and suggestions during the technical working group sessions based on their experience and areas of expertise.
As previously explained, any comments or feedback provided by our team in our capacity as participants in the VA process should not be seen as binding on the City of Del Mar.
The impacts associated with the NOP alignments and proposed modified routes remain extremely concerning and it is unknown if any of what is being proposed in the VA Study Report will be supported by the Del Mar City Council or community. 3 January 6, 2025 Item 09
Draft Value Analysis Study Report - City of Del Mar Comments December 19, 2024
While we understand that up until this point the VA process has been technical in nature and not open for public participation, we encourage SANDAG as a next step to share the VA Study Report with the public and undertake an outreach process that would include presentations to the councils and boards of the agencies that participated in this process.
It is critically important to give the public and elected representatives who were not able to directly participate in the VA an opportunity to review the VA Study Report and weigh in prior to a recommendation being made to the SANDAG Board.
Regarding SANDAG’s selection of alignments to be included for environmental review, it is our understanding that certain alternatives that were presented in the NOP may be eliminated as an outcome of the VA process, which we believe would be a critical error under the legal precepts of CEQA.
The alternatives analysis is the core of the Environmental Impact Report (EIR). The California Environmental Quality Act (CEQA) imposes a high standard when a lead agency is proposing to reject an alternative considered in an EIR. One of an EIR’s major functions is to ensure that all reasonable alternatives to proposed projects are thoroughly assessed by the responsible official. Further, under CEQA, the public agency bears the burden of affirmatively demonstrating that the agency’s approval of the proposed project followed meaningful consideration of alternatives and mitigation measures.
What constitutes a reasonable range of alternatives is determined by the project objectives. The lead agency must exercise its independent judgment on project objectives and must not uncritically accept the applicant’s objectives. In addition, use of unduly narrow project objectives violates CEQA. Alternatives are not required to meet all project objectives, and it is virtually a given that the alternatives to a project will not attain all the project’s objectives.
Elimination of NOP alternatives from the process would not serve the interest of the public and particularly our City. It is assumed that the NOP alternatives, whether Alternative A, B, or C, had a measure of feasibility and as such should remain and be analyzed in the upcoming Draft EIR.
The VA Study Report provides a limited review of thirteen (13) new alternatives along with the three original NOP alignments. While a wide range of alternatives is commendable, the opposite becomes true when there are too many alternatives that can be hard to differentiate and create confusion amongst the public and their elected representatives. While the VA Study Report broadly outlined the benefits and consequences of these alternatives, there is not enough detailed information for the public and policy makers to understand the impacts and make a decisive determination of which alterative is the least impactful to the community, provides the best solution in meeting rail operational requirements, and protects the environment to the great extent possible.
In consideration of the concerns raised above, we recommend the following:
4 January 6, 2025 Item 09
Draft Value Analysis Study Report - City of Del Mar Comments December 19, 2024
1. SANDAG invite the public and participating agency boards/councils to review and formally comment on the VA Study Report. This public outreach must occur before the SANDAG Board considers any further alternative rail alignments.
2. Alternatives considered in the previously issued NOP must remain in any newly reissued NOP and subsequently analyzed in the Draft EIR.
3. Each alternative must have a detailed analysis of the impact to private and public properties. It should consider the full range of cost to condemn these properties and provide a detailed analysis of the impacts to the community.
4. Based on the VA Study Report, a reissued NOP is required to better inform the public should any of the new alternatives be selected for analysis in the Draft EIR.
We thank you in advance for your consideration of our comments and suggestions and look forward to the opportunity for further discussion later this week.
Sincerely,
Tracy Martinez Ashley Jones
Councilmember City Manager
5 January 6, 2025 Item 09
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Kseniia Izgarskaia, Senior Management Analyst
Via Ashley Jones, City Manager
DATE: January 6, 2025
SUBJECT: 2025 City Council Local and Regional Appointments and Undergrounding Project Advisory Committee Charter Update
REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Review the current list of Del Mar City Council regional and local appointments (Attachment A) and make or reaffirm appointments for 2025 from among its members; and identify and authorize the elimination of any committees or subcommittees that are no longer deemed necessary; and 2) Adopt the Resolution (Attachment E) amending the Undergrounding Project Advisory Committee (UPAC) charter (Exhibit A to Attachment E).
DISCUSSION/ANALYSIS:
Council Local Appointments
Councilmembers represent the City on regional boards and organizations, act as liaisons to City Council advisory committees, represent the City Council on community organizations, and work on specific matters in Council subcommittees.
According to City Council Policy 101, “Appointments of Councilmembers to Regional Organizations, and Local Council Committees and Subcommittees,” it shall be the policy of the City Council to “make or reaffirm both regional and subcommittee appointments” annually.
This annual review provides the Council with an opportunity to assess assignments, balance the workload of Councilmembers, and discuss whether certain City committees/ subcommittees have achieved their objectives and should be disbanded.
Staff has included a draft 2025 City Council Local and Regional Appointments reflecting current 2024 appointments and vacancies as Attachment A to this agenda report to help facilitate the City Council appointment process.
It should be noted that the following regional organizations pay stipends to appointed representatives: Regional Solid Waste Authority; North County Transit District; San Diego Association of Governments (SANDAG); Metropolitan Wastewater Commission; and the San Diego County Water Authority. Pursuant to regulations of the Fair Political Practices 1 January 6, 2025 Item 10
City Council Agenda Report
2025 Council Local Appointments
January 6, 2025
Commission (FPPC), the City is required to report this information to the FPPC annually. It has also been the City Council’s long-standing practice for Councilmembers to abstain from voting to appoint themselves to a stipend-paying representative position. Appointments to SANDAG committees such as the Borders Committee are made via SANDAG and will occur later this year. Staff will update the local appointments list at that time to reflect appointment of Del Mar representatives to serve on these committees.
Staff recommends the Shores Parks Advisory Committee and Clean Water Rate Study Subcommittee remain on hold until their related projects resume activity based on future City Council direction. While work on the Shores Park master planning effort and the clean water rate study are not currently included on the City’s 2024-2025 Workplan, this will be reviewed and potentially updated by the City Council in February/March of this year as part of the Council’s annual Goals & Priorities Setting Workshop. Should the City Council decide to reengage on one or both of these projects, the Shores Park Advisory Committee and/or Clean Water Rate Study Subcommittee could be reactivated at that time, including the appointment of Council liaisons.
The Arts Advisory Committee has not met since May 2023 due to lack of quorum and agenda items. Currently, there are two Committee members and six vacancies, including one exofficio vacancy. While staff has exhaustively advertised to fill the committee vacancies, no applications have been received. As such, staff recommends the City Council direct staff to disband the Arts Advisory Committee or assign liaison(s) to the Arts Advisory Committee to work with staff and return to the City Council with a recommendation regarding the future of the Committee.
City Council Policy 202 (Attachment B) outlines the role of Council Liaisons to City advisory committees including the goal that Council Liaisons attend all advisory committee meetings (or coordinate with the other Council Liaison and committee chair if they cannot attend) and perform the responsibilities outlined in Policy 202, including ensuring the committee stays on task and follows proper meeting procedures.
At the request of at least two Councilmembers, staff has included Council Liaison advisory committee attendance records (Attachment C) for 2023 and 2024 and San Diego Association of Governments (SANDAG) Board of Director appointment history from 1996-2024 (Attachment D) as attachments to this report.
UPAC Charter Amendment
On December 4, 2017, the City Council formed the Undergrounding Project Advisory Committee (UPAC) to advise the City Council on the citywide Undergrounding Program’s (UP) goals and objectives. Since its inception, UPAC has advised the City Council on the formation of undergrounding districts, as well as project financing, scheduling, and communication efforts. The UP consists of several separate project areas, referred to as districts, each involving a distinct financing approach, construction schedule, outreach plan, and other components that UPAC advises the City Council on.
To better reflect the scope of UPAC’s work related to the citywide UP program, staff recommends renaming the committee from the Undergrounding Project Advisory Committee to the Undergrounding Program Advisory Committee. City Council adoption of the Resolution 2 January 6, 2025 Item 10
City Council Agenda Report
2025 Council Local Appointments
January 6, 2025
(Attachment E) will formally amend the UPAC charter and memorialize the name change along with an additional administrative edit. A redlined UPAC charter reflecting the amendments is included with this agenda report as Attachment F.
FISCAL IMPACT:
There is no fiscal impact or action to be taken by the City Council related to this agenda item.
ATTACHMENTS:
Attachment A – 2025 City Council Local and Regional Appointments Attachment B – Council Policy 202
Attachment C – Council Liaison Advisory Committee Meeting Attendance 2023-2024 Attachment D – SANDAG Board of Director Appointment History 1996-2024 Attachment E – Resolution Renaming the UPAC
Exhibit A to Attachment E – Amended UPAC Charter (clean) Attachment F – Amended UPAC Charter (redlined)
3 January 6, 2025 Item 10
DEL MAR CITY COUNCIL
2025 REGIONAL & LOCAL APPOINTMENTS
Established by the City Council on January 6, 2025 1
CITIZEN ADVISORY COMMITTEES (Citizen Advisory Committee meeting dates and times are available on the City’s Public Meeting Calendar at https://www.delmar.ca.us/calendar.aspx?CID=14) Committee Council Liaisons
Arts Advisory Committee
Meets Quarterly VACANT VACANT
Finance Committee
Meets Quarterly VACANT Terry Gaasterland
Measure Q Citizen Oversight Committee
Twice per year or as-needed Terry Gaasterland Dan Quirk Parks & Recreation Committee
Meets Quarterly Tracy Martinez Terry Gaasterland
Lagoon Committee
Meets Quarterly Dan Quirk VACANT
Shores Advisory Committee
On Hold
Sustainability Advisory Committee
Meets Quarterly Tracy Martinez VACANT
Traffic and Parking Advisory Committee (TPAC)
Meets Quarterly Dan Quirk VACANT
Undergrounding Project Advisory Committee
Meets Quarterly Terry Gaasterland VACANT
4 January 6, 2025 Item 10
DEL MAR CITY COUNCIL
2025 REGIONAL & LOCAL APPOINTMENTS
Established by the City Council on January 6, 2025 2
COUNCIL SUBCOMMITTEES (The following Council subcommittees meet to discuss specific topics or special projects and/or meet intermittently to interact with staff, as needed) Subcommittee Council Liaisons
Housing Subcommittee Terry Gaasterland Tracy Martinez
Human Resources Subcommittee VACANT Tracy Martinez
Del Mar Railroad Subcommittee
*Same liaisons as SANDAG Board VACANT Terry Gaasterland Planning Process Subcommittee
*On-hold, pending charter review VACANT Terry Gaasterland Sea-Level Rise Adaptation Plan Implementation
Subcommittee Terry Gaasterland Tracy Martinez
Clean Water Rate Project
On Hold
Legislative Subcommittee*
* Members serve 2-year terms Terry Gaasterland Tracy Martinez
COMMUNITY ORGANIZATIONS
Organization Council Liaisons
Del Mar Community Connections Tracy Martinez VACANT
Del Mar Village Association Terry Gaasterland Tracy Martinez Del Mar Non-Profits Quarterly Meetings Mayor Deputy Mayor 5 January 6, 2025 Item 10
DEL MAR CITY COUNCIL
2025 REGIONAL & LOCAL APPOINTMENTS
Established by the City Council on January 6, 2025 3
REGIONAL ORGANIZATIONS
Organization Primary Alternate
Clean Energy Alliance Joint Powers Authority (JPA)
Last Thursday of the month at 2:00 p.m.
(Except November and December) VACANT VACANT
CSA-17 Ambulance District Adv. Board
Meets quarterly at 4:00 p.m. – As-needed
1 st Tuesday (Feb/May/Aug/Nov). This board oversees
ambulance services in Del Mar, Encinitas, Solana
Beach, and Rancho Santa Fe.
Tracy Martinez Dan Quirk
Fire Governance Board (Solana Beach, Del Mar,
Encinitas) Tracy Martinez VACANT
LAFCO Cities Advisory Committee
Meets intermittently City Manager Assistant City Manager League of California Cities – San Diego Chapter
Meets the 2nd Monday of the month Mayor VACANT
League of California Cities – Coastal Cities Group No Del Mar Rep METRO Commission/ METRO Wastewater JPA*
1 st Thursday/month at Noon
Dwight Worden
(resident
representative)
VACANT
North County Transit District*
Regularly meets 3rd Thursdays at 2:00 pm Tracy Martinez VACANT Regional Solid Waste Association (RSWA)*
Quarterly at 9:00 am or as-needed VACANT VACANT
San Diego County Water Authority*
Meets Monthly – 4
th Thursday at 9:00 am
Appointed 3/12/2023
Mel Katz City Manager
San Dieguito River Valley Regional Open Space Park
(JPA) – Exec. Committee
Meets monthly on the 3rd Friday -
11:00 a.m. usually at County Admin. Bldg.
(Usually only meets 6-8 times/year)
Dan Quirk VACANT
6 January 6, 2025 Item 10
DEL MAR CITY COUNCIL
2025 REGIONAL & LOCAL APPOINTMENTS
Established by the City Council on January 6, 2025 4
Organization Primary Alternate
SANDAG Board of Directors*
Meets 2ndFriday at 10:30 a.m. &
4 th Friday at 9:00 a.m.
Terry Gaasterland Tracy Martinez (1st)
VACANT (2nd)
SANDAG LOSSAN Executive Task Force VACANT Terry Gaasterland SANDAG Shoreline Preservation Working Group
Meets quarterly, 1st Thurs - 11:30 a.m.
VACANT Terry Gaasterland (1st)
Tracy Martinez (2nd)
SANDAG Committees- Appointments by North County Coastal Region SANDAG Borders Committee*
Meets 1st Thursday at 9:30 a.m.
Terry Gaasterland No Del Mar Rep.
SANDAG Regional Planning Committee*
Meets on the 1st Friday of every other month
at 1:00 p.m.
Tracy Martinez No Del Mar Rep.
*Receives stipend.
7 January 6, 2025 Item 10
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
202
RESPONSIBILITIES AND EXPECTATIONS OF
COUNCIL LIASIONS TO CITY ADVISORY
COMMITTEES AND OF COUNCIL
REPRESENTATIVES TO OUTSIDE
AGENCIES
DATE REVISED: 1/10/2022
BY RESOLUTION: 2022-07
PAGES: PAGE 1 OF
4 POLICY:
The following guidelines are to assist City Council members in performing their duties as liaisons to City advisory committees, ad hoc committees, Del Mar Community Connections (DMCC), Del Mar Village Association (DMVA), various Del Mar non-profits, and as Del Mar representatives to outside agencies. These guidelines also apply to the appointed community representatives to outside agencies, including the Del Mar Representative to the San Diego County Water Authority Board.
A. CITY ADVISORY COMMITTEES
1. Council Liaison Primary Responsibilities
a) Assist with the recruitment of qualified volunteers and encourage them to apply to serve on the committee when vacancies occur, recognizing that the City’s goal is to have at least two qualified applicants for each position. b) Recruit another Council member to attend meetings in their place when the liaison is unable to attend.
c) Assist Committee Chairs with the following:
i. How to run a meeting.
ii. How to accommodate public testimony and input.
iii. How to work with the committee’s staff liaison to prepare agendas, including review of draft agendas with the Chair and staff liaison (A sample agenda is attached to use as a template);
iv. Clarify the process for committee members and the public to get something on the committee agenda.
v. Ensure that the committee stays on task.
vi. Determining when City staff should, and should not, be asked for assistance. Generally, simple requests for information from staff can be made directly by the Chair or committee members while requests for staff work should go through the Council liaison(s) who can carry them to the City Manager and staff for response.
vii. Establishing goals and a work plan for the committee at the beginning of each year in conjunction with the City’s budget and goal setting process.
d) Inform and assist the committee as a whole including:
i. Understanding the City’s system of advisory committees including:
1. Understanding the role of a committee member.
8 January 6, 2025 Item 10
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
202
RESPONSIBILITIES AND EXPECTATIONS OF
COUNCIL LIASIONS TO CITY ADVISORY
COMMITTEES AND OF COUNCIL
REPRESENTATIVES TO OUTSIDE
AGENCIES
DATE REVISED: 1/10/2022
BY RESOLUTION: 2022-07
PAGES: PAGE 2 OF
4 2. Understanding the scope of the committee’s charge.
3. Understanding the relationship between the committee, Council, public, and City staff.
4. Understanding any budgetary constraints applicable to the committee’s work.
e) Ensures the committee stays on task and within the scope of its charter and mission, adopted Council goals, and any direction provided by Council. f) Ensures the committee understands its role is advisory only. g) Assist the committee in completing its advisory recommendations to Council in a timely manner.
h) Effectively communicates committee advisory recommendations to Council. i) Facilitates in transition to a successor Council liaison when there is change. j) Where appropriate, advocates for committee recommendations. k) Ensuring that meetings are welcoming and that the Code of Civil Discourse is followed.
2. Reporting
a) To the Committee. The Council liaison(s) should give a brief report to the committee at the beginning of each meeting covering:
i. Any recent actions of the City Council or upcoming Council agenda items relevant to the committee’s work; and
ii. Any recent actions of outside entities or governments, of which the liaison has knowledge, relevant to the committee’s work. b) To the Council, Staff, and Public. The Council liaison(s) should give a report, in public session, at Council meetings covering:
i. Updates on the committee’s work;
ii. Identify, and discuss as may be appropriate, any difficulties the committee is experiencing and provide recommendations for how assistance can be provided;
iii. Any committee actions/recommendations;
9 January 6, 2025 Item 10
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
202
RESPONSIBILITIES AND EXPECTATIONS OF
COUNCIL LIASIONS TO CITY ADVISORY
COMMITTEES AND OF COUNCIL
REPRESENTATIVES TO OUTSIDE
AGENCIES
DATE REVISED: 1/10/2022
BY RESOLUTION: 2022-07
PAGES: PAGE 3 OF
4 iv. Any specific requests from the committee for assistance, guidance, or other support; and
v. In addition to providing oral updates to the Council, written reports are encouraged for matters of importance which can be included in the public agenda packet and accessible following the Council meeting.
3. Attendance
a) Council Liaison Attendance. It shall be the policy of the City Council that Council liaison(s) assigned to Council advisory committees make it their goal to attend the advisory committee meetings. The liaison(s), in communication with the committee Chair and each other, may determine whether one, both, or neither of the committee Council liaison(s) are needed at a particular committee meeting. It is also the goal of the City Council to promote the continued progress of the advisory committees and not to require that a Council liaison be in attendance in order for that committee to meet.
b) Committee Member Attendance. Del Mar Municipal Code, Chapter 2.30 states that if a member of a commission, board, or committee is absent from three meetings within a 12-month period without cause, the term of said member is automatically vacated. Council liaison(s) shall work with committee chairs to determine whether absences are for cause and will notify the City Clerk and the City staff liaison for the committee when a committee member has three or more absences without cause within a 12-month period. Examples of absences for cause include but are not limited to injury or illness of the member or their immediate family member, family obligations, and observance of religious holidays.
B. COUNCIL APPOINTED REPRESENTATIVES TO OUTSIDE AGENCIES
1. Responsibilities
a) Represents Del Mar to the outside agency, its staff, and to the public in conformance with the City’s goals, priorities, and objectives in a manner consistent with the City’s adopted policies and priorities and with any direction from Council as a whole.
b) Attends meetings of the outside agency to which the Council member or appointee serves as a representative, securing the services of an alternate when the primary Council member or appointee is unable to attend. c) Diligent in reviewing agenda materials and preparing for meetings. 10 January 6, 2025 Item 10
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
202
RESPONSIBILITIES AND EXPECTATIONS OF
COUNCIL LIASIONS TO CITY ADVISORY
COMMITTEES AND OF COUNCIL
REPRESENTATIVES TO OUTSIDE
AGENCIES
DATE REVISED: 1/10/2022
BY RESOLUTION: 2022-07
PAGES: PAGE 4 OF
4 d) Speaks up, orally or in writing, to the outside agency to represent Del Mar’s positions on issues relevant to Del Mar and be an advocate for Del Mar’s positions.
2. Reporting
The Council representative or appointee should report to the Council, staff, and public at Council meetings as follows:
a) When appropriate, a summary of the outside agency’s significant activities since the prior report.
b) Any specific actions, polices, or directions of the outside agency that affect Del Mar.
c) Any significant upcoming activities of the outside agency of potential interest to Del Mar.
d) On any outside agency committee or subcommittee changes affecting Del Mar. e) In addition to providing oral updates to the Council, written reports are encouraged for matters of importance which can be included in the public agenda packet and accessible following the Council meeting.
Arranging Presentations. From time to time it may be appropriate for a Council liaison or appointee to an outside agency to coordinate a presentation by the agency to the full Council in a public meeting. When this seems appropriate, the following guidelines can be followed:
a) Bring the request to Council for discussion and concurrence before taking it up with the outside agency;
b) Work with the Mayor and City Manager to put the presentation on a Council meeting agenda; and
c) Work with the outside agency to assist them in preparing their presentation. 11 January 6, 2025 Item 10
COMMITTEE DATE COUNCIL LIAISION ATTENDANCE
Finance Committee 2/28/2023 Dave Druker - Attended Dwight Worden - Attended Finance Committee 5/23/2023 Dave Druker - Attended Dwight Worden - Attended Finance Committee 9/16/2023 Dwight Worden - Attended Dave Druker - Absent Finance Committee 12/5/2023 Meeting Cancelled Meeting Cancelled Finance Committee 1/23/2024 Dave Druker - Attended Dwight Worden - Attended Finance Committee 2/27/2024 Meeting Cancelled and Rescheduled to 3/5/24 Meeting Cancelled and Rescheduled to 3/5/24 Finance Committee 3/5/2024 Dave Druker - Attended Dwight Worden - Attended Finance Committee 5/21/2024 Dave Druker - Attended Dwight Worden - Attended Finance Committee 9/24/2024 Meeting Cancelled
Finance Committee 10/22/2024 Dave Druker - Attended Terry Gaasterland - Attended Lagoon Committee 2/5/2023 Dwight Worden - Attended Dan Quirk - Attended Lagoon Committee 4/19/2023 Dwight Worden - Attended Dan Quirk - Attended Lagoon Committee 7/19/2023 Meeting Cancelled
Lagoon Committee 10/8/2023 Dwight Worden - Attended Dan Quirk - Attended Lagoon Committee 12/11/2023 Dwight Worden - Attended Dan Quirk - Absent Lagoon Committee 2/21/2024 Dwight Worden - Attended Dan Quirk - Absent Lagoon Committee 4/17/2024 Dwight Worden - Attended Dan Quirk - Absent Lagoon Committee 5/13/2024 Dwight Worden - Attended Dan Quirk - Absent Lagoon Committee 7/17/2024 Dwight Worden - Attended Dan Quirk - Absent Lagoon Committee 10/16/2024 Dan Quirk - Absent No other Liaision on Committee Measure Q 1/11/2023 Rescheduled to 1/25/23
Measure Q 1/25/2023 Terry Gaasterland - Attended Dan Quirk - Attended Measure Q 10/25/2023 Meeting Cancelled Meeting Cancelled Measure Q 12/6/2023 Terry Gaasterland - Absent Dan Quirk - Attended Measure Q 1/17/2024 Meeting Cancelled Meeting Cancelled Measure Q 2/7/2024 Terry Gaasterland - Attended Dan Quirk - Absent Measure Q 12/5/2024 Meeting Cancelled Meeting Cancelled Parks & Rec. 2/8/2023 Tracy Martinez - Attended Dwight Worden - Attended Parks & Rec. 5/10/2023 Tracy Martinez - Attended Dwight Worden - Attended Parks & Rec. 7/12/2023 Tracy Martinez - Attended Dwight Worden - Attended Parks & Rec. 9/13/2023 Tracy Martinez - Attended Dwight Worden - Attended Parks & Rec. 11/8/2023 Tracy Martinez - Attended Dwight Worden - Attended Parks & Rec. 2/14/2024 Tracy Martinez - Attended Terry Gaasterland - Attended Parks & Rec. 5/8/2024 Tracy Martinez - Attended Terry Gaasterland - Absent Parks & Rec. 9/11/2024 Tracy Martinez - Attended Terry Gaasterland - Absent Parks & Rec. 11/13/2024 Tracy Martinez - Attended Terry Gaasterland - Attended Sustainability Advisory Committee 1/30/2023 Tracy Martinez - Attended Dwight Worden - Attended Sustainability Advisory Committee 4/10/2023 Tracy Martinez - Absent Dwight Worden - Attended Sustainability Advisory Committee 7/17/2023 Tracy Martinez - Attended Dwight Worden - Attended Sustainability Advisory Committee 10/23/2023 Tracy Martinez - Absent Dwight Worden - Attended Sustainability Advisory Committee 12/6/2023 Tracy Martinez - Attended Dwight Worden - Attended Sustainability Advisory Committee 1/26/2024 EDCO Tour - No Liaisions Attended EDCO Tour - No Liaisions Attended Sustainability Advisory Committee 1/29/2024 Tracy Martinez - Absent Dwight Worden - Attended Sustainability Advisory Committee 4/29/2024 Meeting Cancelled Meeting Cancelled Sustainability Advisory Committee 5/13/2024 Tracy Martinez - Attended Dwight Worden - Attended Sustainability Advisory Committee 7/15/2024 Tracy Martinez - Attended Dwight Worden - Attended Sustainability Advisory Committee 10/28/2024 Tracy Martinez - Attended Vacant due to Dwight's Departure TPAC 1/17/2023 No Quorum
TPAC 4/18/2023 Dwight Worden - Absent Dan Quirk - Absent TPAC 8/1/2023 Meeting Cancelled Meeting Cancelled
TPAC 9/19/2023 Dwight Worden - Absent Dan Quirk - Absent TPAC 1/16/2024 Dwight Worden - Attended Dan Quirk - Absent TPAC 4/16/2024 Dwight Worden - Absent Dan Quirk - Absent TPAC 7/16/2024 Dwight Worden - Attended Dan Quirk - Attended TPAC 10/15/2024 Dan Quirk - Attended Vacant
UPAC 2/16/2023 Dave Druker - Attended Terry Gaasterland - Attended UPAC 4/27/2023 Dave Druker - Attended Terry Gaasterland - Attended UPAC 9/14/2023 Dave Druker - Attended Terry Gaasterland - Attended UPAC 11/14/2023 Dave Druker - Attended Terry Gaasterland - Attended UPAC 3/14/2024 Dave Druker - Attended Terry Gaasterland - Attended UPAC 6/13/2024 Dave Druker - Attended Terry Gaasterland - Attended UPAC 9/24/2024 Dave Druker - Attended Terry Gaasterland - Attended UPAC 12/12/2024 Terry Gaasterland - Attended Vacant - Dave no longer on Council 12 January 6, 2025 Item 10
San Diego Association of Governments (SANDAG) Del Mar Representative Appointment History
Information verified on City Council approved minutes and Local and Regional Appointment Lists unless noted otherwise.
Year Primary Representative Alternate
1996 (appointments done in
May this Year)
Elliot Parks Richard Earnest (1st)
1997 Elliot Parks Richard Earnest (1st)
1998 John Gillies Jan McMillian (1st)
1999 Richard Earnest Crystal Crawford (1st)
2000 Richard Earnest Crystal Crawford (1st)
2001 Richard Earnest Crystal Crawford (1st)
2002 Richard Earnest Crystal Crawford (1st)
2003 Richard Earnest Crystal Crawford (1st)
2004 Crystal Crawford Richard Earnest (1st)
Dave Druker (2nd)
2005 Crystal Crawford Dave Druker (1st)
Henry Abarbanel (2nd)
2006 Crystal Crawford Dave Druker (1st)
Henry Abarbanel (2nd)
2007 Crystal Crawford Dave Druker (1st)
Henry Abarbanel (2nd)
2008 Crystal Crawford Dave Druker (1st)
Richard Earnest (2nd)
2009 Crystal Crawford Carl Hilliard (1st)
Richard Earnest (2nd)
2010 Crystal Crawford Carl Hilliard (1st)
Mark Filanc (2nd)
2011 Carl Hilliard Terry Sinnott (1st)
Mark Filanc (2nd)
2012 Carl Hilliard Terry Sinnott (1st)
Mark Filanc (2nd)
2013 Terry Sinnott Lee Haydu (1st)
Al Corti (2nd)
2014 Terry Sinnott Dwight Worden (1st)
2015 Terry Sinnott Dwight Worden (1st)
2016 Terry Sinnott Dwight Worden (1st)
Al Corti (2nd)
2017 Terry Sinnott (Vice Chair) Ellie Haviland (1st)
Dave Druker (2nd)
2018 Terry Sinnott (Chair) Ellie Haviland (1st)
Dave Druker (2nd)
2019 Ellie Haviland Dwight Worden (1st)
Dave Druker (2nd)
2020 Ellie Haviland Dwight Worden (1st)
Dave Druker (2nd)
2021 Terry Gaasterland Dave Druker (1st)
Dan Quirk (2nd)
2022 Terry Gaasterland Dave Druker (1st)
Dan Quirk (2nd)
2023 Terry Gaasterland Tracy Martinez (1st)
Dave Druker (2nd)
2024 Terry Gaasterland Tracy Martinez (1st)
Dave Druker (2nd)
13 January 6, 2025 Item 10
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, TO RENAME THE UNDERGROUNDING
PROJECT ADVISORY COMMITTEE TO UNDERGROUNDING
PROGRAM ADVISORY COMMITTEE
WHEREAS, the City Council formed the Undergrounding Project Advisory Committee (UPAC) on December 4, 2017, to advise the City Council on topics and issues related to the Citywide undergrounding program; and
WHEREAS, the City Council now desires to rename the Undergrounding Project Advisory Committee to the Undergrounding Program Advisory Committee to better reflect the scope of the Committee’s work related to the entire undergrounding program; and WHEREAS, the City Council wishes to amend the UPAC Charter to formally memorialize the Committee name change.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that the UPAC charter is amended and restated as shown in Exhibit A to this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 6th day of January 2025. ___________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
14 January 6, 2025 Item 10
Resolution No. 2025-XX
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2025-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 6th day of January 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
_________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
15 January 6, 2025 Item 10
UNDERGROUNDING PROGRAM ADVISORY COMMITTEE CHARTER
Mission & Work Program:
The Undergrounding Program Advisory Committee (Committee) works with the City’s Utility Undergrounding Project (UUP) team to ensure the citywide utility undergrounding program moves forward in a timely manner and that the Team goals and tasks are achieved. The Committee assists with evaluating ongoing project success and makes recommendations for adjustments as necessary.
Membership:
The Committee consists of seven (7) Del Mar residents, all of which will be voting members.
Membership Term:
Committee members serve three-year terms.
Meeting Requirements:
The Committee meets quarterly, or as may be needed, as approved by the City Council liaisons, and in full compliance with the California Open Meeting Laws (Brown Act).
Conflict of Interest Filing:
Members of the Undergrounding Program Advisory Committee are not required to file Conflict of Interest Filings due to the advisory nature of the committee.
Status:
The Undergrounding Program Advisory Committee is a standing committee.
Resolutions:
2017-77; 2018-18; 2023-01; 2023-01; 2023-03; 2025-XX
16 January 6, 2025 Item 10
UNDERGROUNDING PROJECT PROGRAM ADVISORY COMMITTEE CHARTER Mission & Work Program:
The Undergrounding Project Program Advisory Committee (Committee) works with the City’s Utility Undergrounding Project (UUP) team to ensure the citywide utility undergrounding project program moves forward in a timely manner and that the Team goals and tasks are achieved. The Committee assists with evaluating ongoing project success and makes recommendations for adjustments as necessary.
Membership:
The Committee consists of seven (7) Del Mar residents, all of which will be voting members.
Membership Term:
Committee members serve three-year terms. Committee members may continue to be appointed for additional three-year terms in order to remain on the Committee through completion of the undergrounding project.
Meeting Requirements:
The Committee meets quarterly, or as may be needed, as approved by the City Council liaisons, and in full compliance with the California Open Meeting Laws (Brown Act).
Conflict of Interest Filing:
Members of the Undergrounding Project Program Advisory Committee are not required to file Conflict of Interest Filings due to the advisory nature of the committee.
Status:
The Undergrounding Project Program Advisory Committee is a standing committee.
Resolutions:
2017-77; 2018-18; 2023-01; 2023-01; 2023-03; 2025-XX
17 January 6, 2025 Item 10