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3-5-2025 Special Meeting Agenda - Goals and Priorities Workshop.pdf 2 Item 1 - 2025 Goal Setting Workshop.pdf ...... 4
OTY OF DE Del Mar City Council
Special Meeting Agenda
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California
Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
NOTICE AND CALL OF
Terry Gaasterland SPECIAL MEETING OF THE DEL MAR
Mayor
CITY COUNCIL GOALS & PRIORITIES SETTING
Tracy Martinez WORKSHOP
Deputy Mayor
Wednesday, March 5, 2025, 2:30 p.m.
Dan Quirk City of Del Mar Town Hall
Council Member 1050 Camino del Mar, Del Mar, California *********************************************
John W. Spelich NOTICE IS HEREBY GIVEN that the Mayor of the City of Del Mar has Council Member called a Special Meeting at the time and place listed above to consider the following: Please refer to the attached agenda.
Ashley Jones
City Manager CERTIFICATION
Leslie E. Devaney 1, Sarah Krietor, Administrative Services Manager/City Clerk of the City Attorney City of Del Mar, hereby certify that a copy of this notice was posted at City Hall and distributed to the City Council on March 3, 2025, at Sarah Krietor
Administrative
Services
Manager/City Clerk
It kit
Sarah Krietor, Administrative Services
Manager/City Clerk
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Del Mar City Council Goals and Priorities Setting Workshop March 5, 2025 Agenda Page 2
1. CALL TO ORDER/ROLL CALL
Il. PUBLIC COMMUNICATIONS
Public comment is restricted to only items listed on the Special Meeting Agenda.
Members of the public can participate in City Council meetings in-person or by submitting written comments. Anyone may address the City Council for up to three minutes, at the Mayor's discretion, on agenda items. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 12 p.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.
In-Person Participation: Please submit a completed "Speaker Slip", including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.
Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.
Ill. CITY COUNCIL BUSINESS
1. 2025 City Council Goals & Priorities Setting Workshop Recommended Action: Staff recommends that the City Council: 1) Receive an update on the Work Plan items to be completed during Fiscal Year (FY) 2024-25 (Attachment A); 2) Review the FY 2025-26 and FY 2026-27 Work Plan including new items proposed by staff (Attachment B); 3) Review the list of Council Identified Proposed Work Plan Items (Attachment C); and provide direction to staff as needed.
Clerk's File No. 401-1
IV. ADJOURNMENT
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us City of Del Mar
-MENUE Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Ashley Jones, City Manager
Clem Brown, Assistant City Manager
Sarah Krietor, Administrative Services Manager
Kseniia Izgarskaia, Senior Management Analyst
DATE: March 5, 2025
SUBJECT: 2025 City Council Goals & Priorities Setting Workshop REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Receive an update on the Work Plan items to be completed during Fiscal Year (FY) 2024-25 (Attachment A); 2) Review the FY 2025-26 and FY 2026-27 Work Plan including new items proposed by staff (Attachment B); 3) Review the list of Council Identified Proposed Work Plan Items (Attachment C); and provide direction to staff as needed.
BACKGROUND:
At the beginning of each calendar year, the City Council holds a public workshop to review and establish Council goals and priorities, which is the basis for the City's annual work plan and aids staff in identifying the necessary budgetary and staffing resources to accomplish the Council established goals. In the coming months, staff will prepare the City's next two-year budget (FY 2025-26 and FY 2026-27) for the City Council's consideration and adoption. As such, the 2025 City Council Goal & Priorities Setting Workshop (Workshop) will focus on the City's work plan for the next two fiscal years.
On February 3, 2025, the City Council provided direction to staff on the format for the 2025 Workshop. Consistent with past practice, the Workshop will provide the City Council with an opportunity to receive an update on the FY 2024-25 Work Plan items that have been or will be completed during the current fiscal year; as well as the proposed Work Plan for FY 2025- 26 and FY 2026-27 in preparation for the upcoming two-year budget process.
City Financial Position
On April 7, 2025, the City Council will receive the final financial report and audit results for FY 2023-24 and a comprehensive Mid-Year Financial Report for FY 2024-25.
The FY 2023-24 Final Financial Report will show General Fund revenues coming in $1.77 million (8.5%) higher than final budget projections.
City Council Action:
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Property tax, sales tax, and transient occupancy tax (TOT), which account for 64.1% of total General Fund revenues, came in approximately $264,000 higher than final budget projections. Interest income on investments came in $655,000 higher than projected, other taxes came in $348,000 higher than projected, Planning and Building charges for services came in $204,000 higher than projected, and parking violation revenue reported $196,000 higher than projected.
General Fund expenditures came in approximately $167,000 (1.0%) lower than final budget projections, which were largely related to staffing vacancies during the fiscal year.
In summary, the higher than projected revenues and lower than projected expenditures ended the year with a 38.7% General Fund Contingency (GFC), which is approximately 9% higher than the 29.6% GFC projected in the FY 2023-24 Mid-Year Financial Report that was presented to the City Council on March 18, 2024. Recommendations on how these excess funds could be used will be presented as part of the FY 2024-25 Mid-Year Financial Report scheduled for April 2025.
In Table A below, the "Mid-Year" column represents the projected GFC and reserves at June 30, 2024, reported in the FY 2023-24 Mid-Year Financial Report. That amount is compared to the "Final" column which identifies the GFC and reserves on June 30, 2024.
Table A - General Reserves at June 30, 2024
General Fund Reserve Mid-Year Final Difference
Contingency % 29.60% 38.76% +9.16%
Contingency $ $5,357,792 $6,871,666 $1,513,874
Self-Insurance $415,632 $415,632
Pension $4,400,000 $4,400,000
Leave Liability $100,000 $100,000
Equipment Replacement $760,700 $815,241 $54,541
Housing Reserve Fund $1,600,000 $1,600,000
Capital Reserve Fund $650,000 $650,000
Totals $13,284,124 $14,852,539 $1,568,415
City Operations
Most of the City's non-management/professional staff spend 100% of their time on City operations. And, generally, the City's management/professional level staff spend about 80% of their time (or more depending on the position) administering the daily operations of the City, leaving about 20% of their time available to work on discretionary programs, special projects, and CIP projects.
The exceptions are the City's Principal Engineers, Special Projects and Programs Manager, and Principal and Associate Long-Range Planners, whose positions are primarily dedicated to managing CIP and special projects. To provide context on how the City spends the majority of its staff resources on day-to-day operations, Attachment D includes a summary of the operational duties and responsibilities for each department. All City departments have heavy 2 March 5, 2025 Item 01
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March 5, 2025
operational responsibilities and provide critical services to the community. It is important to note that some operational items, such as administering elections or negotiating labor contracts and leases for use of public property, require significant staff time but are not included in the Goals & Priorities Work Plan because they are cyclical and non-discretionary.
Staffing Capacity Nexus to City Council Work Plan and Goals The City benefits greatly from a small team of dedicated and well-qualified employees who work diligently to provide the community with a high level of service through daily operations, while completing complex special and CIP projects to move Del Mar forward and achieve City Council goals. City staff are currently working at maximum capacity to meet the City's operational needs and complete the City's robust Work Plan and Council-initiated priority projects on schedule. As such, there is limited opportunity to expand the City's Work Plan beyond what is included on the list of identified work items provided in Attachments A and B, unless additional staffing resources are provided or existing work items are deferred.
DISCUSSION/ANALYSIS:
To facilitate the Workshop and help guide the City Council's establishment of its Goals and Priorities for FY 2025-26 and FY 2026-27, staff prepared the following resources:
1. Status update for the items on the current FY 2024-25 Work Plan that have or will be completed by the end of the fiscal year (Attachment A);
2. Identified Work Plan items for FY 2025-26 and FY 2026-27, including new proposed items from staff (Attachment B);
3. City Council Identified Proposed Work Plan items (Attachment C); and
4. Overview/Summary of City operations by department (Attachment D).
List and Status Update for Current FY 2024-25 Work Plan Items Given the City is nearing the end of the current fiscal year, staff prepared a summary table (Attachment A) showing the FY 2024-25 Work Plan items that have or will be completed prior to June 30, 2025. Multi-year projects will be carried over to the proposed Work Plan for the upcoming two fiscal years. In total, staff completed, or are on track to complete, 26 significant work items by the end of the current fiscal year.
In addition to completed Work Plan items, staff made significant progress on a large number of multi-year, priority Work Plan items during FY 2024-25, notably the City's Utility Undergrounding Program, Camino Del Mar Bridge design and environmental work, development of Short-Term Rentals regulations, negotiations related to Fairgrounds Housing and Council adoption of implementing ordinances related to many Housing Element Programs that are currently pending California Coastal Commission approval including Senate Bill 9 (SB9) Implementation Ordinance/Local Coastal Program Amendment (LCPA), Accessory Dwelling Unit Ordinance/LCPA, and Tiny House Regulations.
Identified Work Plan Items FY 2025-26 and FY 2026-27
Identified Work Plan items for FY 2025-26 and FY 2026-27 are included as Attachment B, and are organized by the City's established tiered priority system as follows:
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• Tier 1 (essential/non-discretionary services);
• Tier 2 (important items that support City operations/values); and • Tier 3 (discretionary/non-essential work items that could be deferred or eliminated).
There are several Work Plan items that the City Council has prioritized in recent years that will continue to be a significant focus for the City in the coming years including implementation of the City's Housing Element, ongoing coordination and work with the San Diego Association of Government (SANDAG) on their multiple rail-related CIP projects in the City, undergrounding of power lines throughout the City, and implementation of new regulations for Short-Term Rentals to name a few. These projects alone will require significant time and attention from staff and the City's elected leaders.
While staff works diligently to identify all Work Plan items for City Council consideration during the goal setting and budget development process, new important projects arise throughout the year for various reasons such as City Council direction, legislative changes, or unforeseen challenges and/or emergencies. Accordingly, the FY 2025-26 and FY 2026-27 City Work Plan includes proposed new Work Plan items, which are denoted as "new" in the title.
Council Identified Potential Work Plan Items
Periodically, Councilmembers identify items for the City Council to consider adding to existing or future work plans. A status update for the FY 2024-2025 Council initiated Work Plan items and newly requested items for consideration in 2025 are included as Attachment C.
Next Steps
Staff will use the feedback and direction provided by the City Council during the Workshop to solidify the City Council's Goals and Priorities and update the FY 2025-26 and FY 2026-27 Work Plan, which will be used in the development of the proposed FY 2025-26 and FY 2026- 27 Operating and Capital Budget. This information will also be used to evaluate the proposed FY 2025-26 City advisory committees' annual work plans in preparation for the City Council's consideration of the committee work plans for the coming fiscal year in the spring of 2025.
ATTACHMENTS:
Attachment A - FY 2024-25 Work Plan Items to be completed by June 30, 2025 Attachment B - Proposed Work Plan for Fiscal Years 2025-26 and 2026-27 Attachment C - City Council Identified Proposed Work Plan Items Attachment D - Summary of City of Del Mar Department Operations 4 March 5, 2025 Item 01
Attachment A
FY 2024-2025 Work Plan Items to Be Completed
Reference Item Name
No. Description Status Tier Department
Prepare General Plan Amendment and Coastal Commission final Amendments to PF Zone and certification of Ordinance/LCPA for clean-up mapping actions to implement Processing of LCP Map Clean Up (6th the Housing Element and reflect Council rezone actions adopted in 1997 Completed February 2025 Tier 1 Planning Cycle Housing Element Program 1H) consistent with existing General Plan; and to confirm affordable housing is an allowed use in the PF Zone.
Prepare Objective Design Standards for Prepare Objective Design Standards Manual and Ordinance to establis By-Right Housing (6th Cycle Housing mpliment Housing lamento yram multiple dwelling unit development to Completed September 202 Tier 1 Planning Element Program 6G)
Prepare Ordinance to establish local density bonus regulations consistent Planning Update Density Bonus Ordinance (6th with State Density Bonus law to implement Housing Element Program 1G Completed May 2024 Tier 1 Cycle Housing Element Program 1G) City Attorney
by June 2024.
Update Inclusionary Housing/Condo
4 Conversion Regulations (6th Cycle Prepare Ordinance to implement Housing Element Programs 4D and 4E Completed October 2024 Tier 1 Planning Housing Element Programs 4D/4E) City Attorney
Evaluation and repairs to a concrete drainage swale between Ocean View Public Works Ocean View Drainage Brow Completed February 2025 Tier 1 New Legislation (Federal/State) requiring water suppliers to implement/submit a Lead and Copper Rule Service Line Inventory ead and Copper Rule Service Line Completed September 2024 Tier 1 Public Works nventory Assessmen Assessment of customer drinking water service lines. Project Completed and accepted by the State Water Resource Control Board - Division of Drinking Water.
Improvements to the northern half of the 20th Street public right-of-way as an extension of the existing 20th Street lifeguard tower driveway, providing 20th Street Lifeguard Tower Driveway a more usable area for the City and improved beach access for the public. Completed February 2025 Tier 1 Public Works Improvements
The improvements will include a driveway extension, removable bollards. andscape strip, and improved public beach access.
8 FY 24-25 Annual Small Area Pavement Citywide small area asphalt completions and repairs. Completed February 2025 Tier 1 Public Works Repair Contract
FY 24-25 Water Valve Replacement
Project Replace broken water valves as identified in maintenance program. Completed September 2024 Tier 1 Public Works Essential building (City Hall, Library, Public Works, Community Services, 10 FY 24-25 Major Facility Repairs etc.) repairs including exterior, doors/windows, electrical, plumbing, HVAC, Completed throughout FY24- Tier 1 Public Works fire and security systems. 25
11 FY 24-25 Storm Drain Capture Devices Regional Water Quality Control Board. The City will install approximately 7 Estimated completion in April Public Works Tier 1
storm drain capture devices in FY24-25, in various locations west of Camino 2025 Clean Water Consultant 17th Street Lifeguard Facility acility Improvements including overhaul of toilet flushometers and wa Public Works 12 osets, exterior lighting upgrades, window seals and tinting, electric vehicle Completed July 20: Tier 1 Improvements infrastructure/charging station. Community Services 13 Del Mar Municipal Code (DMMC) Revision of the Del Mar purchasing policy outlined in DMMC Chapter 7 to Completed in September 2024 Tier 2 Administrative Services Purchasing Policy Chapter Update align with regional and industry best practices. 5 March 5, 2025 Item 01
FY 2024-2025 Work Plan Items to Be Completed
Reference
Item Name Description Status Tier Department
No.
Update to Title 14 of the Del Mar Municipal Code that would allow the E-bike Safety - Municipal Code Sheriff's Department to issue e-bike violations (citations) with an option to Estimated completion in April City Manager's Office 14 Amendments have violations cleared by attending an approved e-bike safety course, Tier 2 City Attorney Sheriff Department
similar to the cities of Solana Beach and Encinitas
Jodate the City's Emergency Operations Plan to bring it in alianment with current emergency planning standards. This work is important to ensure the City Manager's Office 15 Emergency Operations Plan Update City is prepared for future emergencies. The update was approved by Completed July 2024 Tier 2 Fire Administration Council on July 8, 2024
SCOUP approval will allow the City to more readily accept beach quality Complete Permitting for Sand sand for beach nourishment when available. Council adopted the SCOUP 16 ompatibility Opportunistic Us Completed July 2024 Tier 2 Planning ogram (SCOUF MND and CDP in August 2020. Final permit approvals were obtained from the resource agencies in July 2024
Completed a preliminary conceptual design (10% design) for a living levee Preliminary Conceptual Design for (vegetated berm that acts like a sponge) as an adaptation measure to 17 Riverbanks Along San Dieguita reduce flood risk consistent with the adopted Sea Level Rise Adaptation Completed June 2024 Tier 2 Planning Plan (2018) and General Plan Safety Elemen
Hoska Alley Street and Storm Drain Development (design, permitting, and construction) of City right-of-way 18 Improvements including paving and drainage improvements, in the dirt alley west Completed February 2025 Tier 2 Public Works of Hoska Avenue between 8th Street and 9th Street
Installation of a percolating catch basin with overflow to control nuisance 19 Penny Lane Improvements runoff from City Hall site development, installation of ribbon gutter and Completed March 2025 Public Works 20 Powerhouse Building Repairs Replace outdated Fire Alarm Systems and Heating Vacuum Air Estimated completion in May Public Works Community Services
taff will prepare an update to the City Council on the Shores Park Maste Planning efforts that have occurred to date to facilitate a Council discussion Estimated completion by June Tier 2 21 Shores Park Planning regarding potential next steps to reinitiate the project, including the Shores City Manager's Office City Staff will assist the City Council in completnig a Request for City Manager's Office 22 RFQ for City Attorney/Legal Services Qualifications (RFQ) process for the City's next City Attomey/Legal Services Estimated completion by June Tier 2 City Council
Staff, with advisory recommendations from the SAC, will prepare an ordinance to regulate the use of single-use plastic food service ware 23 citywide and at City-sponsored events, with ordinances from neighborin! Estimated completion in May Tier 3 Single Use Plastics Ordinance jurisdictions of Solana Beach and Encinitas serving as references. The 2025 City Manager's Office ordinance will be presented to the Council for adoption by the end of FY 2024-25.
Complete updates to the public furniture (benches, water fountains, picnic City Manager's Office 24 Update to DMVA and City Bench tables, etc.) donation programs administered by the Del Mar Village Estimated completion in April Tier 3 Public Works Donation Programs Association (DMVA) and City Manager's Office with support from the Public 2025 Works Department.
Design, permit/approval (if needed) and installation of permanent outdoor City Manager's Office lighting upgrades for the Civic Center Breezeway, north Town Hall eves, Estimated completion in June Public Works 25 PriMar Civic Center Ouidor Lighting and the front plaza to support outdoor evening City activities and specia 2025 Tier 3 Planning events and address safety concerns from the current insufficient lighting ir ReaPers Uper Deck Trellis Friends of the Powerhouse
26 Powerhouse Deck Trellis Replacement generously agreed to pay the cost of replacing the trellis that had to be Completed February 2025 Tier 3 Public Works Project (New)
6 March 5, 2025 Item 01
Attachment B
TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) Reference Item Name Fiscal Year(s) Departments)
No. Description Status
Issue RFP and complete implementation of an STR Staff is in the process of preparing a Request for Proposal:
(RFP) to hire a consultant who would manage short-term
Short-Term Rentals (STR) administration platform including registration and permitting, maintaining an STR database, monitoring rental (STR) administration with the City. The City aims to Administrative Services Regulation Administration STR activity, compliance and code enforcement initiate contractor services as soon as possible with "go FY2025-2026 Planning (New) live" coordinated to begin when the California Coastal support, community outreach, and TOT remittance and Commission (CCC) approves the City's STR regulations (anticipated to be in late 2025).
Evaluate City Website ADA compliance and implement
City Website ADA Compliance solutions to maintain compliance and meet the newly taff is working with its website hosting vendor to analyz |FY2025-2026 Administrative Services 2 (New) released DOJ mandate by April 2027 as required by urrent state of compliance and evaluate solutions FY2026-2027 Information Systems law.
Participation in Multiple
SANDAG Major Projects:
- San Diego LOSSAN Rail
Realignment Coordination and participation with SANDAG on various City Manager's Office SANDAG projects affecting Del Mar is ongoing and FY 2025-2026 Public Works 3 - DM Bluff Stabilization 5 involves a substantial amount of City staff time from FY 2026-2027 Planning
- DM Bluffs Access multiple departments City Attorney
Improvements
- San Dieguito Double Track &
Special Events Platform
Ordinance/LCPA is in process to implement State law
provisions consistent with CCC guidance to harmonize
housing law with the Coastal Act. SB 9 provisions took
effect January 1, 2022; however, the CCC confirmed FY2025-2026 Planning 4 Implementing Ordinance/LCPA that any application submitted prior to processing of the LCPA must be processed in accordance with the
existing certified LCP to ensure protection of coasta
•esources. Coastal Commission certification is pending
Ordinance/LCPA is in process for consistency with State law as needed to harmonize State housing law and the In-process. City Council adopted Ordinance in December 5 ADU Ordinance/LCPA for :023. CCC certification action is pending. Fina FY2025-2026 Planning Consistency with State Law sertification to complete project is anticipated summe 2025.
lin-process with ADU Ordinance. City Council adoptec
Cycle Housing lamens (Gtn Prepare and process amending Ordinance/LCPA with December 2023. CCC certification action is pending. Final FY2025-2026 Planning 6 certification to complete project is anticipated summer rogram 2F CCC modifications for City Council action as needed for 2025.
Ordinance/LCPA is in process to allow 20 du/ac density
Amend Central Commercial In-process. City Council adopted Ordinance April 2024. (CC) Zone (6th Cycle Housing CCC conditionally certified the CPA February 2025. Final FY2025-2026 Planning certification to complete project is anticipated by June Element Program 1C) 2025.
March 5, 2025 Item 01
TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) Reference Item Name Fiscal Year(s) Departments)
No. Description Status
Ordinance/LCPA for
Neighborhood Commercial (NG) Zone Code Amendment to NG and PC Zone regulations Ordinance/LCPA is in process with Coastal Commission to Zone/Professional Commercial to be consistent with the citywide Inclusionary Housing update the North Commercial (NC) and Professional FY2025-2026 Planning 8 (PC) Zone Consistency with Commercial (PC) zone regulations. Final Coastal Citywide Inclusionary Housing regulations adopted October 2024. Commission certification is anticipated in 2025 Regulations (New)
Utilize data from Phase II studies completed January
2023 to prepare Ordinance/LCPA creating an overlay
Process Ordinances to create zone to apply objective design standards and provide incentives and an Affordable site-specific incentives for affordable housing projects In-process. Will require Planning Commission on sites relied upon for the 6th Cycle Housing Element
9 Housing Overlay Zone - (6th Will involve discussion of potential options related to recommendation, City Council introduction and adoption of EY202-202 Planning Cycle Housing Element Ordinance, and Coastal Commission certification.
Program 1D and 1l) scale and compatibility of development that could occur.
Action is required per Housing Element Program 1D due
to production of less than 30 lower income units by April Prepare and publish Fair Housing Materials in English
Prepare Fair Housing Materials and Spanish in order to implement a component of 10 Program 6B, Affirmatively Furthering Fair Housing. In-process. Will coordinate with implementation of Housing FY2025-2026 Planning (6th Cycle Housing Program 6B) Element Proarams 4A/4B
Materials will be made available on the City's website
and local non-profits.
Secured Exclusive Negotiating Rights Agreement In-process. Continue to implement terms of ENRA, which (ENRA) with 22nd District Agricultural Association was approved by Fair Board February 20, 2024 and Del |(DAA) in March 2024. City is utilizing findings of Phase I Fairgrounds Housing Strategy Mar City Council March 4, 2024. 11 feasibility studies to assist DAA with preparation and FY2025-2026 Planning (6th Cycle Housing Element 22nd DAA site selection, with feasibility studies continuing FY2026-2027 City Manager's Office Program 3A) processing of task orders and other tasks specified in through March 2026 to facilitate site selection and other the ENRA for site selection and negotiation of a lease due diligence studies for solicitation of affordable housing agreement that aligns with the Fairgrounds strategic
lanning process
|FY2025-2026 Planning
FY2026-2027
STR Permit Fee Ordinance In-process. RFP process to select consultant is in process. FY2025-2026 Planning, Administrative (New) Ordinance adoption anticipated summer 2025. Services, City Attorney 8 March 5, 2025 Item 01
TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) Reference Item Name | Fiscal Year(s) Departments)
Description Status
No.
Short Term Rental
Regulations/Preservation of In-process. City Council adoption September 2024.
Process Ordinance/LCPA to regulate short term rentals Coastal Commission certification review of 14 Existing Housing Stock (6th Update correlates with NC Zone Referendum Planning Ordinance/LCPA is pending and CCC certification action is FY2025-2026 City Attorney Cycle Housing Element Settlement Agreement. |FY2026-2027 Program 5C) anticipated in fall 2025.
General Plan Update: Safety In-process. Planning staff is working with CalFire to 15 Element Update (6th Cycle (finalize a draft for public review and processing. Will FY2025-2026 Planning Housing Element Program 6H) require Planning Commission recommendation and City Council approval to complete.
General Plan Update: New Tin-process. Planning staff is preparing a draft document 16 Environmental Justice Element per Housing Element. Update correlates with other for public review and processing. Will require Planning Planning (6th Cycle Housing Element required updates relating to the Safety Element and Commission recommendation and City Council approval to FY2025-2026 Program 6E) Open Space Element updates.
By January 1, 2026, City must update Open Space
Element to address specified climate resilience and
General Plan Update: Open rewilding criteria to provide coordinated mitigation of FY2025-2026 Space Element Update (SB Not yet started FY2026-2027 Planning impacts to new development. Correlates with
1425)
Environmental Justice Element and Safety Element
Residential Care Facilities (6th Prepare and process Ordinance/LCPA to clarify this In-process. Will require Planning Commission 18 land use type and bring the regulations into compliance recommendation, City Council approval, and Coastal FY2025-2026 Planning and City Cycle Housing Element with State law. City is using HAP Grant funds to FY2026-2027 Program 4A) Commission certification to complete. Attorney implement by March 2026.
Emergency Shelters,
Transitional Housing, Supportive Presa a roes ordinance. And compliance In-process. Will require Planning Commission FY2025-2026 Planning and City andouts to connect people to resources. City is usi recommendation, City Council approval, and Coastal FY2026-2027 Attorney Javigation Centers (6th Cycl AP grant funds to implement by March 202 Commission certification to complete. lousing Element Program 4B
Prepare Mid Cycle ADU Production Evaluation that
accounts for data collected in the 2024 APR report to
Mid Cycle ADU Production CD (March 2025) and identifies potential new 20 Evaluation (6th Cycle Housing opportunities to create low income ADUs, which mai Not yet started FY2025-2026 Planning Element Program 2E) (New)
Prepare and process an Ordinance to create a new De
Reasonable Accommodation Mar Municipal Code Chapter that will update regulations Planning and City 21 Regulation Zone Code r reasonable accommodation requests consistent with Not yet starte FY2025-2026 Attorney Amendment (New) plicable State and Federal Fair Housing regulatio 22 Update to Building and Fire FY2025-2026 Planning and City Codes (New) Not yet started Attorney
every three years. New Codes will be effective January
1, 2026.
Annual Water System Priority Preparing bid documents to complete high priority valve FY2025-2026 23 Improvements Water System repairs and improvements. repairs throughout City. Construction anticipated in spring FY2026-2027 Public Works 2026.
9 March 5, 2025 Item 01
TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) Reference Item Name Fiscal Year(s) Departments)
No. Description Status
Project modified once USEPA FY24 Community Grants
nnual Wastewater Syster Project Funding received. Preparing application documents FY2025-2026 Public Works 24 iority Improvement Wastewater System repairs and improvements. for federal review. Design to be completed in FY2025- FY2026-2027 Project modified once USEPA FY24 Community Grants
25 Annual Storm Drain System Replace storm drain facilities that have surpassed their Project Funding received. Preparing application documents FY2025-2026 Public Works Priority Improvement useful life. for federal review. Design to be completed in FY2025 FY2026-2027 Annual Bike Route Repairs Repair bike lanes on major arterials; CDM, JDB, Via de Work to be completed as part of Annual Pavement FY2025-2026 Public Works 26 la Valle, Carmel Valley Road. FY2026-2027
Management Program.
City staff is working with Del Mar Fairgrounds staff to Arora vasen Management Ansidenia Say Repairs to Major Arterials and FY2025-2020 27 Residential Streets. Duranter striding and pavement improvements on Jimmy -Y2026-2027 Public Works 28 Annual Small Area Pavement Citywide small area asphalt paving/repairs. Occurs twice per year depending on repair quantities. FY2025-2026 Public Works Repair Contract FY2026-2027
)esign documents are at 65% complete and mos
Replace Camino del Mar Bridge over San Dieguito esource agency permits are completed. Design will bi Camino del Mar Bridge completed by December 2025. Caltrans review for FY2025-2026 Public Works 29 Replacement Project River in accordance within Federal Highway Bridg FY2026-2027 Planning rogram requirements construction approval and Construction Management rocurement will begin in early 2026. Project constructior Continuing to work on grants to secure construction
funding. Construction targeted for September 2025, but
Riverpath Del Mar Phase 3 /FY2025-2026 Public Works
30 FY2026-2027
Planning
construction overlap.
Chal paring to be complied after lily compant 2025.
31 Utility Undergrounding District Undergrounding of above ground dry utilities into joint FY2025-2026 Public Works 1A (Stratford South) trench and underground service laterals construction. Homeowner Service Laterals estimated FY2026-2027 City Manager's Office completion May 2025. Utility Companies estimated
completion by end of 2025.
Utility Undergrounding District Undergrounding of above ground dry utilities into joint Public Works 32 X1A (Crest Canyon) trench and underground service laterals FY2026-2027 City Manager's Office SDG&E preliminary design completion February 2025.
Utility Undergrounding District Undergrounding of above ground dry utilities into joint Design and permitting currently paused until FY 2026- FY2025-2026 Public Works 33 1B (Stratford North) 2027. Construction targeted to begin in Early 2029. Fina City Manager's Office trench and underground service laterals. FY2026-2027
decision pending City Council.
Utility Undergrounding District District formation completed August 2024. Design targeted Public Works 34 to start FY 2025-2026. Construction needs to be completed FY2025-2026 25th Street (20A) (New) City Manager's Office
by December 2030 to use 20A funds.
Water Valve Replacement Replace broken water valves as identified in FY2025-2026 Public Works 35 Occurs annually usually around April of each year. FY2026-2027 Project naintenance program
issential building (City Hall, Library, Public Works
36 Major Facility Repairs (ors windows, felica, plating, VAC in and, FY2025-2026 Public Works Work will occur throughout each fiscal year. FY2026-2027 security systems.
10 March 5, 2025 Item 01
TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) Reference Item Name Fiscal Years) Departments)
No. Description Status
A "storm drain capture device" is a system installed at a storm drain inlet designed to catch and trap debris,
primarily trash, before it enters the storm drain system and flows into waterways. This is required by California Regional Water Quality Control Board. The City FY2025-2026 Public Works 37 Storm Drain Capture Devices Occurs annually usually around or by June of each year. FY2026-2027 Clean Water Consultant Safety enhancements to modify four curb inlets along Engineering evaluation complete. Recommended remove 38 Jimmy Durante Boulevard Bike northbound Jimmy Durante Boulevard between Luzon and replacing the existing five (5) Type C Curb inlets and FY2025-2026 Public Works Lane Modification Project (New) Avenue and San Dieguito Drive. Concrete Aprons with modified Type B Curb inlets lentify options to amend Metropolitan Wastewat
ommission Treatment and City of San Dieg
Amendment to City of San Wastewater Transportation Agreements for Council Diego Wastewater onsideration. The City currently transports majority Amendment discussions with City of San Diego and FY2025-2026 Public Works 39 Transportation and Disposal Regional Wastewater Commission JPA underway. FY2026-2027 City Manager's Office s wastewater to the San Elijo Joint Powers Authori
Agreements water reclamation facility in Encinitas via Solana Beach's system.
Jimmy Durante Boulevard Bluff 60% Engineering Design and draft CEQA Notice of Public Works 40 Repair Project Determination Complete. Scheduled informational Item at FY2025-2026 Boulevard. April 7, 2025 City Council Meeting. Planning 11 March 5, 2025 Item 01
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) Reference Item Name Status Fiscal Years) Departments)
No. Description
Enterprise Resource Planning The City's current financial system will sunset on March 1. Began reviewing options and pricing of new systen 1 2027. To ensure timely selection and implementation of n 2023. Vendor selection and contract approval are FY2025-2026 Administrative Services (ERP) System Selection planned for Council consideration in April-May 2025 FY2026-2027 new financial system, the solicitation process for a
Process replacement ERP system began in mid-2024. with project initiation anticipated in May-June 2025 completed internally in 2016, and needs to be updated (best Goal is to start the process by issuing a RFP for Cost Allocation Plan Update FY2025-2026
2 Administrative Services
FY2026-2027
issuing a Request for Proposal (RFP) to hire a consultant to of FY 2026-27. assist with this effort.
Staff brought an initial discussion item to Council on
January 22, 2024. Staff continues working on the
Civic Center Operations Guide omprehensive update to the City's facility use polici item in collaboration with the Council subcommittee FY2025-2026 Administrative Services cluding proposed updates to the list of eligible non-profi with plans to return to the Council with
recommended changes in 2025.
Staff will issue an RFQ in FY2024-2025 to hire a
With support from a consultant, staff will update the City's 2016 Climate Action Plan, Greenhouse Gas (GHG) FY2025-2026 4 Climate Action Plan Update Inventory, and mitigation strategies to align with other CAPs City Manager in the region and industry best practices
complete the update (April 2025). The CAP Update
will be completed in FY2025-2026.
Solar Energy Partnership (6th Partner with programs like CEA or the Center for Sustainable Energy to install solar on multi-unit, lowel Staff is analyzing available programs, but has not yet FY2025-2026 City Manager 5 Program sing Element Planning
income housing to meet renewable energy goals in Climate entered into a partnership.
Action Plan.
City Manager
Planning
6 FY2025-2026 Public Works
Community Services
Fire Department
oastal Development Perm
SANDAG awarded Cycle 2 HAP grant funding (October
2023) for implementation of the City's Housing Element
7 Housing Acceleration Program FY2025-2026 Planning
HAP) Grant Funding - Cycle 2 |In-process through March 2026. 12 March 5, 2025 Item 01
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) Reference Item Name Fiscal Year(s) Departments)
Description Status
No.
In-process. The City Council identified Guiding
Principles and Objectives in September 2024 and
Tree, Scenic Views, and Prepare and process and amendment to the TSVS staff is preparing the Ordinance. Will require 8 Sunlight Ordinance (TSVS) FY2025-2026 Planning
Update Ordinance. Planning Commission recommendation (anticipated March 2025), City Council introduction and adoption
(anticipated May 2025).
Revise existing City tree policies for both public and private Comprehensive Tree Policy and trees, with an overall goal of protecting and enhancing the FY2025-2026 Planning 9 Regulatory Standards Update Anticipated to start summer of 2025.
City's urban forest tree canopy while managing the City's wildfire risk.
Prepare and process permit applications with United States Amend Sand Compatibility Army Corps of Engineers (USACE) and Regional Water Opportunistic Use Program
(SCOUP) Permits with
10 Resource Agencies to Account Work has not yet started. FY2025-2026 Planning for Change in San Dieguito
Lagoon Conditions (New)
City and San Dieguito River Park JPA are coordinating on a joint project to develop living levees and trails along the north and south banks of the San Dieguito River. State
San Dieguito Lagoon Shoreline Parks awarded $500,000 grant funding to City and $1.3 Protection Planning Project million to the SDRP JPA. The City executed task orders with 11 FY2025-2026 Planning
(Levee/Trails) and Dudek ($500,000) and kicked off work in January 2025 to In-process through June 2027. FY2026-2027 Public Works Implementation of State Parks complete environmental, engineering, and permitting task Grant Funding (New) orders. A MOU with SDRP JPA will be executed to facilitate completion of additional task orders using grant funds
through June 2027. This effort correlates to new City CIP promprenensive review and potential updates to the CVP. The Cily Atormey intated the review of the eview and Update the Carmel through the appropriate process (entitlements CVPP. Should the CVPP need to be updated, a FY2025-2026 Planning Valley Precise Plan (CVPP) environmental review, public participation, etc.), as may b FY2026-2027 City Attorney completion date of Fall 2026 is anticipated.
Evaluate uped by arice adjustmens of consolidation
Evaluate updating Del Mar adjustment parcel map for any lot line adjustments or lot Planning and 13 Municipal Code Chapter 24.70 consolidation. Update would require processing a Zone Work has not yet started. FY2026-2027 Engineering
(lot line adjustments) (New)
and adoption of Ordinance.
San Dieguito Drive Construction of San Dieguite Drive between Racetrack View Construction anticipated after Work Zone 1 of UUD Public Works 14 Drive and Oribia Road as part of an approved assessment X1A (Crest Canyon) in FY 2025-2026. FY2025-2026 City Manager's Office Improvements Planning
Conceptual design and cost estimate is proceeding
15 29th Street Seawall and Beach Design and permit the northern half of the sea wall and FY 2024-2025. Design and permitting is targeted to FY2025-2026 Public Works Access beach access. begin FY 2025-2026 and construction in FY2026- FY2026-2027 13 March 5, 2025 Item 01
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) Reference Item Name Status Fiscal Year(s)
Description Departments)
No.
Bridge inspections identified concrete and
Caltrans Bridge Inspection Critical bridge infrastructure repairs recommended by miscellaneous repairs needed at three City bridges. 16 Program Recommended Bridge CALTRANS as a result of annual inspection of the City's five Project will need to be designed and put out for FY2025-2026 Public Works Repairs bridges. public bid. Project on hold until after programmatic EIR is completed in 2025.
Paving improvements for the Stratford Court South area
following the undergrounding project. Grind & overlay
Stratford Court South Pavement improvements for low PCI (Pavement Condition Index) Construction targeted after UUD 1A (Stratford Ct streets of Stratford Court from 4th St to 12th St, Little FY2025-2026 Public Works Improvements Orphan Alley, and Melanie Way. Pavement sealing South) in FY 2025-2026. application for other streets within the Stratford Court South Paving Improvments for the Crest Canyon area following
the undergrounding project. Grind & overlay improvement To be included as alternative bid item with UUD X1A 18 Crest Canyon Pavement for portions of low PCI (Pavement Condition Index) streets FY2026-2027 Public Works Improvements (New) of Zuni Dr, Avenida Primavera, and Serpentine Dr. (Crest Canyon). Construction targeted after UUD X1A (Crest Canyon) end of FY 2026-2027.
Pavement sealing application for Crest Road and adjacent streets with trench lines.
Work has not yet started. The Ordinance would
Development of an Ordinance regulating the maintenance make clear that maintenance and related liability of Public Works 19 of private property vegetation by private property owners, if vegetation originating from private property in the FY2025-2026 the vegetation encroaches on the City's right-of-way. public ROW is the responsibility of the property Planning owner who owns the vegetation, not the City.
14 March 5, 2025 Item 01
TIER 3: Dicretionary/Non-Essential Work Plan Items That Could be Differed or Eliminated (Not Required) Reference Item Name Description Fiscal Years)
No. Status Departments)
California Municipal Pursue CMTA Investment Policy Certification. CMTA Treasurers Association program provides professional guidance and assistance in Begin certification process in July/August 2025. 1 |(CMTA) Investment developing and/or improving investment policies that meet Will solicit feedback from the City's Finance FY2025-2026 Administrative Services Policy Certification industry best practices for California's public sector Committee.
Program peelipment of a Cily plaque policy that is consistent with City Manager's Office
2 Citywide Plaque Policy the City's branding guide for consideration by the City The item is on the Parks & Recreation Committee FY2025-2026 Planning Work Plan for FY2025-26.
Council in FY 2025-26. Public Works
Del Mar Foundation's proposal includes trees on
private property, City replacement trees, and new
trees in public spaces. DMF has paid to replace
The Del Mar Foundation has proposed to plant 40 trees
Del Mar Foundation throughout Del Mar to commemorate their 40th Anniversary. 15 City trees and plant 8 additional private trees Proposal to Plant 40 The Council referred the proposal to staff and the Parks The Parks & Recreation Committee has FY2025-2026 Public Works Trees in Del Mar and Recreation Committee for further vetting and a ecommended for approval new City trees. City recommendation. staff has recommended DMF complete
community outreach and further refine the
proposal, if necessary, before moving forward to
City Council.
Design of drought tolerant landscaping and irrigation
efficiency enhancements along major arterial median Landscaping palette and conceptual design is segments, currently planned for four locations as Phase 1 of currently underway for FY 2024-2025. Final 4 Major Arterial Median design is anticipated FY2025-2026 with FY2025-2026 Public Works Improvements construction in FY2026-2027. Work will continue FY2026-2027 CDM 15th Street to San Dieguito River Bridge; Jimmy on this project as time permits based on CIP Durante Blvd/Via De La Valle Triangle; Jimmy Durante project management staff capacity.
Roundabout to CDM Merge; and CDM 4th to 9th Street.
Development of a proposal for content and location for Parks & Recreation Committee has reviewed Native American Plaque placement of a sign honoring the Native American history in work for a panel at Grand Avenue Bridge. Second FY2025-2026 Public Works 5 2s tor city Council Consideration in ry 2025-28, in FY 2024 riverpat rat toricon or monument along City Manager's Office Riverpath trail forthcoming.
15 March 5, 2025 Item 01
Attachment C
FY 2025-26 City Council Goals & Priorities Workshop
List of Council-Identified Proposed Work Plan Items
Update/Status on 2024 Council Proposed Items
1) Shores Park Community Garden: At the 2024 Workshop, City Council revisited former Councilmember Worden's 2023 proposal to explore the feasibility of a temporary Community Garden at the Shores Park property. Prior City Council consensus was for Deputy Mayor Martinez and former Councilmember Worden to return to City Council with a proposal for further consideration in FY 2025-26.
2) 2050 Vision for Del Mar: Before officially adding this item to the City's Work Plan, the City Council consensus was for the Planning Subcommittee, at that time consisting of former Mayor Druker and current Mayor Gaasterland, to develop a proposed "roadmap" for the City Council to consider undertaking a 2050 Vision for Del Mar visioning process. It is recommended by a Councilmember to remove this item and, instead, identify existing strengths, weaknesses and limitations for the City's roadmap. 3) Develop a "Reach" Energy Efficiency Code: Council consensus was for staff and the Sustainability Advisory Committee (SAC) to continue to monitor activities and litigation related to reach codes and to report back to City Council as needed. The item was added to SAC work plan. SAC continues to monitor activities related to electrification of "Reach" codes. 4) Reactivate Upper Deck Expansion Project at the Powerhouse: Council consensus was for staff to obtain an updated cost estimate for this project and reach out to the Friends of the Powerhouse to confirm whether they were still interested in funding this project. Last year, the City obtained an updated rough estimate for the project, which had increased substantially to almost $1M. The Friends of the Powerhouse subsequently indicated that they are no longer interested in funding this project due to cost escalation.
However, the Friends of the Powerhouse did agree to fund a Powerhouse Trellis Replacement Project, which replaced a former trellis that had previously been removed for safety reasons. The work was completed in February 2025 at a cost of $66,000, which will be reimbursed by the Friends of the Powerhouse.
6) Turn the Design Review Guidelines into Design Review Ordinances: Council consensus was for staff to return with more information about what would be involved in this effort and a potential schedule. This item has been on hold, pending confirmation from the current Council to move forward in Fiscal Year 2025-26. It is requested by a Councilmember to discuss whether there are potential benefits to the City, or whether the current Design review Board review system is effective in ensure that the City maintain the seaside village character and protect primary scenic views. It is requested to consider a limited exercise that leverages the forthcoming update to the TSVS ordinance.
7) Cannabis/CBD Retail Sales/Stores Ordinance: This 2023 Council-initiated item was discussed again at the 2024 Workshop. City Council consensus at the 2024 Workshop was to reconsider development of an ordinance allowing for Cannabis/CBD Retail Sales/Stores as part of the City Council goal setting process in FY 2025-26. 8) Purple Pipe (Recycled Water) Expansion: Council consensus was to explore hiring a consultant to evaluate whether expanding purple pipe is feasible and practical as part of the goal setting process for FY 2025-26 or FY2026-27. A Councilmember has requested to discuss the criteria that trigger the expansion and current progress on design steps. 16 March 5, 2025 Item 01
New FY 2025-26 Council Proposed Work Plan Items
1) Reconsider Advisory Committee Structure. In 2022, a City Council subcommittee/task force conducted a thorough review and assessment of the City's committee structure. As a result, some City advisory committee charters, policies, scopes of work, and structures were revised and updated. It is requested that the Council discuss whether the structure and number of committees should be reconsidered in FY 2025-26 using similar small agencies for comparison.
2) Cost Information for Public Works Projects. It is requested that the Council revisit the City's bid process/structure for public works projects, such as Undergrounding, to explicitly include a breakout on the cost of materials so that unit costs of materials can be calculated and isolated from other costs such as labor and overhead. Alternatively, it was requested that a consultant, such as Utility Specialists or MBI, or a member of the City's internal Public Works team separately provide this unit materials cost information to the City and Council as part of any bid. The reason to do this is to get a better understanding of what is driving the At the 2024 Goals and Priorities Workshop, Council considered a similar request to obtain a breakdown of materials costs vs. labor costs on our public works projects, especially Undergrounding. There was no Council support to move forward with the request at that time. 3) Amend City Appeals Procedure Consider modifications to the Del Mar Municipal Code.
Proposal to amend the City's code to have appeals on encroachment permits first go to either Design Review Board or the Planning Commission before a final appeal to City Council. 4) Procedure for Invoice Review and Transparency for Large Contracts. Request to consider disclosure of financial payments and forward-looking budget estimates (annual amounts) made to top ten external vendors/consultants, i.e. attorneys and engineer/consulting firms, or for all external vendors who have been paid or are budgeted to pay more than $100,000 per year.
5) North Beach Garden. Consider ways to convert the "Jimmy Joe" garden at North Beach to an allowed/permitted garden by the City or some other organization. 6) LOSSAN Rail Realignment Lobbying. Discuss appropriations for effective protection and defense of Del Mar via lobbying efforts in Sacramento and Washington DC with regard to the LOSSAN realignment and the affordable housing legislation. 7) Options to Obtain Resident Input on Whether to Continue Undergrounding Program.
Discuss methods to take measure of the city's residents' opinions on the future of our under grounding program, whether the majority of the city residents want to spend upwards of $200 million over the coming decades on this program or whether Measure Q funds should be focused on other things.
8) City Facilities Gas Appliances Inventory. Consider creating an inventory of how many gas appliances are in use and plan for replacement when the cycle comes up of electric appliances (e.g. water heaters).
9) Bike Lanes Safety Improvements
10) Traffic Speed Calming
11) Smoke Free City Signs to Enforcement Ordinance
17 March 5, 2025 Item 01
Attachment D
SUMMARY OF CITY OF DEL MAR DEPARTMENT OPERATIONS
CITY MANAGER'S OFFICE
• Manage all City departments, operations, and City Council work plan • Provide City Council support
• Manage the City Council Goals and Priorities, including the goal setting process and progress toward completion
• Provide Citywide budget review and monitoring
Manage the City's public information function, including citywide communications, social media, weekly electronic newsletter, and City response to media requests • Manage legislative advocacy, including coordination with legislative affairs consultant, meeting with elected representatives, preparation of state and federal funding requests, preparation of advocacy letters, and development of the City Council Legislative Policy Guidelines
• Customer service for sensitive and complex issues
• Public safety management and oversight
Manage Sheriff's contract
Manage Fire Department and issues related to CSA-17
• Emergency management coordination
• Lead City's emergency preparedness efforts (e.g., Emergency Operations Center, Community Emergency Response Team coordination, Fuel Reduction Program, Hazard Mitigation Plan update, etc.)
• Oversee legal requests and City's legal services contract • Serve as a liaison to Del Mar Fairgrounds (traffic/noise issues, peak activities, policy matters)
• Intergovernmental coordination with other agencies, such as SANDAG, NCTD, San Dieguito River Park JPA, California Coastal Commission, the City of San Diego, County of San Diego, and League of California Cities
• Coordination of efforts related to homelessness
• Provide project support to departments on an as-needed basis • Manage City's real estate, telecommunication, and cable franchise leases • Coordination efforts for major special events, such as Breeders' Cup, opening day at the Del Mar Racetrack, peak summer activities
• Provide staff support to:
• Sustainability Advisory Committee
• Lagoon Committee
• Parks and Recreation Committee
• Del Mar Village Association
• Del Mar Non-Profits
Finance Committee
Measure Q Citizen Oversight Committee
• Undergrounding Program Advisory Committee
• Implement the City's Climate Action Plan and sustainability initiatives Maintain "Go Green Del Mar" and other project websites
Manage solid waste franchise agreement and compliance with organics recycling requirements (SB 1383)
Staff support for the Regional Solid Waste Association
Administer Public Art approval process (as applicable)
• Administer Public Furniture Donation Program
• Final review and approval of all Encroachment Permits • Review and finalize all City Council agenda reports
18 March 5, 2025 Item 01
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• Provide management oversight of City policy and procedures manuals • Provide organizational training and coaching to staff • Oversee and manage various City grants
• Manage and administer Community Funding Request program
ADMINISTRATIVE SERVICES DEPARTMENT
Finance
• Water Utility Billing (new accounts/shut offs, bi-monthly billing, customer service) • Business License/Permitting Programs (issue new licenses, process annual renewals; taxicab permits, nuisance alarm violations; massage permits) • Budget Development and Administration (Two-year budget process; Mid-year budget process; second year budget update)
• Accounting Functions (accounts payable; accounts receivable; payroll) • Year-End Audit; Annual Compliance Reporting (single audits; annual street report; Transnet audit; local government compensation reporting; other required annual tax compliance reports)
• Semi-annual Financial Reporting
• Treasury Function (quarterly reporting of cash and investments) City Clerk
• Processing of Public Record Act (PRA) requests (Approximately 350 annually) • Agenda/Minutes production for City Council and City Committees (annual Council meeting schedule; Agenda packet production, posting, distribution; production of meeting minutes)
• Legal Advertisements/Public Noticing
• City Committee/Board/Commissions (conduct committee recruitments annually; onboarding of new members; committee roster and webpage management; facilitate Council local appointment process; maintain and update policies) • Form 700 Conflict of Interest Filing and ethics training compliance • Records Management (hardcopy and electronic files)
• Process Recorded Documents
• Process Municipal Code Amendments
• Contract Administration (maintain standard templates; contract review; routing; and maintain contract tracking database)
• Processing and maintaining vendors' certificates of insurance required by contracts Municipal Election Activities (coordination with County Registrar of Voters (ROV); preparation of necessary election resolutions; ballot measure processing; candidate filings and campaign reporting; website updates/public information; swearing in of new Councilmembers)
• Management of hybrid public meetings for City Council and advisory committees in partnership with IT
• Biannual review and update of the City's Conflict of Interest Code Maintain Public Records Act request, City Council, agenda, committee, and public meeting calendar webpages.
Human Resources
• Administer COVID-19 Prevention Program and related policies; monitor changing regulations to ensure City compliance; manage COVID-19 leave programs • Employee Recruitments/New Hire Processing and onboarding: Full-Time and Part-Time, Seasonal (it should be noted that the seasonal hiring process is a significant annual undertaking due to the large number of seasonal staff)
19 March 5, 2025 Item 01
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• Personnel Matters (investigate complaints; discipline; counseling, etc.) • Negotiation of Labor Agreements
• Employee Benefits (Coordinate annual open enrollment process in June; provide year- round assistance to new hires and existing employees)
• Processing Workers Compensation; Short-Term Disability; Family Medical Leave; Pregnancy Disability; Unemployment claims
• Administration of City Worker's Compensation Program (claims processing and tracking; supervisor training; coordination with W/C insurance provider) • Employment and Salary Verifications as requested by third parties • Oversee City's Department of Transportation (DOT) Class B Drivers Program • Coordinate and Track Employee trainings, including bi-annual harassment training • Wellness and illness/Injury Prevention for Employees
• Administer the City's Public Agency Retirement Services (PARS) program for part-time employees
• Process Public Employee Retirement System (PERS) and 457(b) Plan enrollments and employee changes
• Ongoing review and processing of necessary updates to job descriptions and compensation research
• Process payroll changes in coordination with Finance
• Tracking/Processing of Evaluations (prepare evaluation templates; track evaluations; work with departments on timely completion)
• Ensure personnel practices are compliant with state/federal law and review and update policies and procedures as needed
• Maintain Human Resources webpage and job postings, and internal SharePoint page for employees
• Annual review and update of personnel and hew hire forms to ensure compliance with federal and state requirements
Risk Management
• Claims Tracking & Processing (Claim review; coordination with City Third Party Administrator (TPA); issue letters; track status; notification to self-insurance provider, etc.) • Personal injury/property damages claims/lawsuits research, responses, depositions, litigation support
• Track all City related litigation; coordinate with the City Attorney's office; compile litigation discovery; and represent the City at mediation.
• Coordinate insurance coverage through the City's self-insurance Joint Powers Authority provider PRISM Excess Insurance Authority (EIA)
• Facilitate risk management training and implement best practices • Annual and quarterly reporting in partnership with TPA Information Technology
• Provide end-user technical assistance and support for issues related to computer systems, software, and hardware
• Administer City software systems (TRAKIT permitting system; EDMS document management system; Eden financial system; Executime electronic timecard system; utility billing system; Granicus committee management software; etc.) • Provide support for City-wide Voice-over-IP phone system including troubleshooting and configuration of phones and voicemail accounts
• Install, modify, and repair computer hardware and software • Administer and support City's email system and Office 365 environment (monitor and manage email security and spam filtering; create user accounts; reset passwords; and configure email accounts)
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• Support and maintain SharePoint City Intranet
• Resolve technical problems with Local Area Networks (LAN), Wide Area Networks (WAN) including internet and point-to-point fiber connectivity. • Configure, manage, and install network printers and other network devices such as wireless access points and security cameras; administer the door access control system • Maintain the City's GIS system and parcel database
• Provide support and administration for the City website • Conduct technology research and participate in professional organizations to stay current with technology trends and best practices
• Monitor, administer, maintain, and improve the cyber-security infrastructure • System administration, patches, and upgrades to servers, desktops, and software. • Administer data backups and offsite tape storage
• IT Project management and collaboration with other departments for special project work. • Develop and implement IT best practices, policies and procedures Maintain inventory of hardware and software; manage maintenance contracts and software licensing as needed.
• AN systems and meeting support; load presentations, assist end users and the public using conference rooms and Town Hall A/
• Provide administration for SQL Server and database availability and backups • Assist with administration of Public Works Scada infrastructure (monitor of water and sewer system)
• IT Training (Online training for Microsoft technologies, cyber-security, and other relevant topics as time. Provide in-house training on software systems • Administration of Del Mar Television (DMTV) contract
COMMUNITY SERVICES DEPARTMENT
• Manage Lifeguard, Parking, Beach and Community Patrol, and Powerhouse/Open Space divisions
• Perform ocean, cliff, SCUBA, and swiftwater rescues throughout the City and via mutual aid throughout the County
• Provide emergency care and first aid in City parks, beach, and assist Fire Department in residential and commercial zones as needed
• Lifeguard Academy - Coordinate and train new lifeguard staff for over 100 hours of training each May
• Operate the City's Junior Lifeguard Program that serves 230 children ages 9-15 annually • Perform wildlife rescue services in coordination with Sea World, Wildlife Assist, and San Diego Humane Society
• Manage 800 MHz radio communications purchasing and oversight • Provide staff with training and certification in CPR, first aid, cliff rescue, and swiftwater rescue
• Quarterly beach and bluff overhead drone photo and video documentation and as needed for other City departments or efforts
• Enforce municipal code on beach, parks, and throughout the City • Manage parking program throughout the City
• Enforce City, County, and State parking laws
• Install, maintain, service, and perform collections from 62 single and multi-space parking meters
• Oversee planning, permitting and staff for special events at the City's public beach, parks, Powerhouse Community Center, and Civic Center
• Provide supplemental public enforcement patrol services throughout the City 21 March 5, 2025 Item 01
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• Manage surf and volleyball camp operators
• Co-manage operation of City loader and beach cleaner to maintain public beach access and protect public property
• Clean and maintain public restrooms at the Beach Safety Center and Powerhouse Community Center
• Maintain signage on public beach and parks
• City Committees - Quarterly staff representation on Traffic and Parking Advisory Committee and Parks and Recreation Committee
• Represent City in regional lifeguard and enforcement efforts - Lifeguard staff contribute to regional efforts through membership and coordination with various agencies and organizations
PLANNING & COMMUNITY DEVELOPMENT DEPARTMENT
• Process 300+ discretionary permits annually for conformance with the Design Review Ordinance, Zoning, Local Coastal Program, Community Plan, and CEQA • Provide customer service at the public counter, emails, phone, and website • Staff public meetings including the Design Review Board, Planning Commission, City Council and support to several committees
• Administer the Citizens' Participation Program (CPP) - part of Design Review Provide Code Enforcement services with nearly 250 cases • Administer approximately 130 encroachment permits in public rights-of-way Administer permitting for development in the floodplain Provide processing and CEQA support for capital improvement projects including utility undergrounding, replacement bridge on Camino del Mar at San Dieguito River, Riverpath Phase III extension, and Sea Level Rise Impact Study to City infrastructure • Manage the City's Building Services contract - plan check, permits, and inspections • Manage the City's Clean Water program - compliance, education, noticing, reporting • Manage the City's permit database
• Continue to implement digital application submittal and digital archiving of public records • Continue purging of records in correspondence with the City's record retention policy • Provide research and retrieval support for development-related Public Records Act (PRA) requests
• Support Citywide fee schedule updates for Planning-related fees • Provide status reporting to Council on the Design Review Guidelines and CPP Prepare updates to Council on Planning Dept status and projects Manage permits/amendments of Specific Plans including Hotel SP and Plaza SP • Complete parking management implementation follow up/monitoring reports at 1201 CDM building and Del Mar Plaza
• Prepare Housing Element Annual Progress Reports and website and ongoing actions related to housing resources and housing assistance
• Prepare public info materials (i.e. web updates and FAQs) for Accessory Dwelling Units and Short-Term Rentals
• Develop annual/bi-annual reporting to 14 agencies on various items • Attend monthly coordination meetings with CCC, SANDAG, NCTD • Work in partnership with Public Works to provide ongoing support of Capital Improvement Projects, including processing entitlements and coordinating environmental review
PUBLIC WORKS & ENGINEERING DEPARTMENT
• Emergency critical infrastructure response preparations, including potable water storage, back-up generators, and emergency response contractors
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• Wastewater system State Water Resource Control Board permit compliance, including management plan, capital improvements, maintenance, reporting, and emergency responses
• Water system Regional Water Quality Control Board / Department of Environmental Health Water System Drinking Water Operational permit compliance, including analytical sampling, capital improvements, maintenance, reporting, and emergency responses • Storm drain system compliance with the City's San Diego Regional Water Quality Control Board Municipal Stormwater Permit, including analytical sampling, capital improvements, maintenance, reporting, and emergency responses
• Water/Wastewater treatment/transportation contract administration, invoicing, and operations coordination with San Diego Regional Wastewater Commission, City of San Diego, San Diego County Water Authority, City of Solana Beach, Del Mar Fairgrounds, and the San Elijo JPA
• Developmental Permit review, including Encroachment Permits, Design Review Board, and Administrative Design Reviews.
• City representation in assigned regional organizations, including SDWA General manager's meeting and Metro Wastewater JPA Committee
• Oversight and administration of approximately 35 specialty maintenance contracts, including water testing, street sweeping, asphalt repairs, solar systems, landscape maintenance, elevators, security systems, and pipeline cleaning • Oversight and administration of approximately 20 as-needed professional services contracts, including municipal/traffic/design/geotechnical engineering, construction management, architectural, and telemetry services
• Submittal of approximately 50 annual regulatory/compliance/certification reports, including Environmental Protection Agency (drinking water), CALTRANS (Federal Highway Bridge Program), California Water Boards, County Department of Environmental Health, and the San Diego Air Pollution Control District • Capital Improvement Program Management (CIP, wastewater, water, storm drain, undergrounding, paving, developmental projects); planning, design, construction, expenditure rate setting, budgeting and budget adjustments • CALTRANS / Federal Highway Bridge Program compliance
• Annual Bridge Cathodic Protection System Monitoring
• Work order management for streets, parks, beaches, landscaping, and tree repairs • Citywide and Beach maintenance operations for trash/recycle receptacle emptying, abandoned property disposal, doggy bag dispenser replenishment • Facility Maintenance and Repairs for all City Buildings including Community Connections Building and Del Mar Library. Administer Building Maintenance Contracts (approximately 20) for fire alarms, elevators, HVAC, Solar, etc.
• Janitorial services oversight and coverage at all city parks, beaches, and buildings • Public right-of-way permits review and approval and review of City permits and conditions for public and private development projects
• Review and approval of private property discretionary applications and final building permits for conformance with engineering conditions and infrastructure upgrades with proposed improvements
• Annual Storm Drain System cleaning
• Storm Water preparation activities including sandbags and inlet clearing • Storm Water response activities including street sweeping and tree removals • Storm Drain Inlet Trash Capture Devise Program
• Water meter upgrades and replacements, monthly billing readings, and turn on and turn off requests, construction water meter billing
• Water Valve exercising and replacement program
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• Annual Sewer System Cleaning and quarterly "Hot Spot" cleaning • Daily sewer pump station monitoring, operation, and maintenance • Annual sewer pump station wet well cleaning
• Administer Fats Oil and Grease Program with local restaurants • Tree Maintenance Program Administration (approximately 1,500 City trees) • Citywide Landscape Maintenance contract oversight at City parks, street plantings, open space, and beaches.
• Recreational repairs and maintenance at City basketball and tennis courts. • Periodic bike lane and road edge, public pathways, and public easements vegetation clearing
• Minor and major roadway surface repairs
• Sidewalk Safety Program including Trip Hazard Prevention Plan • Citywide Sidewalk sand and debris cleaning
• Graffiti and sticker abatement
• Traffic signal equipment repairs and maintenance; monthly streetlight checks • Traffic signs and delineator repairs/replacements; traffic striping repairs • Street Sign Retroreflectivity Replacement Program (safety signs complete, street signs ongoing)
• Providing staff support to Traffic Parking Advisory Committee (TPAC), Undergrounding Program Advisory Committee (UPAC), and Parks & Recreation Committee as staff liaisons
• Traffic Engineering oversight including Speed Surveys and Posted Speed Limits establishment
• Administer Dead Animal Removal Contract
• San Dieguito River Valley Conservancy liaison and mitigation areas workshops • Bark Beetle Reduction Program implementation
• Sand Grading Operations for Beach Access and Powerhouse Park protection • Beach Raking/Cleaning Operations
• City Facilities Cyclic Maintenance Program development Providing information to Administrative Services related to Public Records Act responses • Fleet Inventory, SMOG certifications, and vehicle maintenance • Equipment Maintenance and Repair/Replacement Program Budgeting • Manage Supervisory Control and Data Acquisition (SCADA) equipment and software to electronically monitor water and wastewater systems
• Full time phone coverage and email inquiries / resident responses • Grant research and applications for public works related projects • Adopt-A-Spot Program administration
• City of Del Mar's Public Tree Policy Manual update with City Arborist • Public Works Fees Study and updates
Operational and capital expenses invoicing
• Dig Alert mark-out requests
• Bench donation and replacement program administration • Playground maintenance/repairs including annual Tot Lot inspection and certification • Monitor and comply with changing infrastructure regulatory regulations • Stormwater/Wastewater/Water system master planning
• Preliminary Capital Improvement Project planning feasibility studies • Sanitary Sewer Management Plan (SSMP) Update
• Expanded State Issued California Drought Response Requirements 24 March 5, 2025 Item 01