Table of Contents
4-7-2025 Regular Meeting Agenda
Item 1 - Minutes
Item 2 - List of Demands
Item 4 - Smart Growth Incentive Program (SGIP) Authorizing Resolution Item 5 - Compensation Plan Amendments
Item 6 - Acceptance O'Harra Donation 2025
Item 7 - Acceptance of Rotary Club Donation
Item 8 - EP25-019 SANDAG SDDT
Item 9 - Adopt 2025 TransNet LSI Resolution
Item 10 - Bike & E-Bike Ordinance
Item 11 - CCC Mods CC PF Amending Ord
Item 12 - FY24 Final and FY25 Mid-Year Financial Report 2 9
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Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Regular Meeting
Monday, April 7, 2025 at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings in-person or via written comment (Red Dot). Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda.
Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be addressed in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.
In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.
Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.
Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Terry Gaasterland
Mayor
Tracy Martinez
Deputy Mayor
Dan Quirk
Council Member
John W. Spelich
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting April 7, 2025
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.
Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.
V. COMMUNITY ANNOUNCEMENTS
VI. CITY MANAGER’S REPORT
VII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk.
1. Approval of Minutes: February 27, 2025 Special Meeting, March 3, 2025 Regular and Special Meeting, March 5, 2025 Special Meeting Recommended Action: Approve Minutes.
Reference: Clerk’s Minutes Book
2. Ratification of List of Demands dated April 7, 2025
Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
Del Mar City Council Regular Meeting April 7, 2025
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
3. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
4. Authorization to Apply for Smart Growth Incentive Program Grant Funds from the San Diego Association of Governments
Recommended Action: Staff recommends the City Council: 1) Adopt a Resolution (Attachment A) authorizing the City Manager to submit Smart Growth Incentive Program (SGIP) Grant Funds applications to the San Diego Association of Governments (SANDAG) for three City projects; and 2) Authorize the City Manager to approve and execute all agreements and related documents necessary for the grants.
Reference: Clerk’s File No. 201-13, 1506-1
5. Proposed Compensation Plan Amendments for Specific Public Works and Community Services Lifeguard Positions
Recommended Action: Staff recommends the City Council adopt a Resolution (Attachment A) amending the Compensation Plans for Management and Professional Employees (Exhibit A to Attachment A), General Employees (Exhibit B to Attachment A), and Seasonal Employees (Exhibit C to Attachment A) to reflect the proposed changes to specific Public Works and Community Services Lifeguard positions as outlined in this agenda report.
Reference: Clerk’s File No. 502-1
6. Acceptance of a Donation from the Patrick O’Harra Memorial Fund to Purchase New Inflatable Rescue Boat (IRB)
Recommended Action: Staff recommend that the City Council: 1) Accept a donation of $10,000 from the Patrick O’Harra Memorial Fund to purchase a new Inflatable Rescue Boat; and 2) Amend the Fiscal Year 2024-2025 Operating and Capital Budget to reflect the donation.
Reference: Clerk’s File No. 201-16
7. Acceptance of a Donation from the Rotary Club of Del Mar to Purchase New Rope Rescue Equipment
Recommended Action: Staff recommend that the City Council: 1) Accept a donation of $1,997.30 from the Rotary Club of Del Mar to purchase rope rescue equipment; and 2) Amend the Fiscal Year 2024- 2025 Operating and Capital Budget to reflect the donation.
Del Mar City Council Regular Meeting April 7, 2025
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Reference: Clerk’s File No. 201-16
VIII. PUBLIC HEARING
8. Encroachment Permit (EP) 25-019 Related to the Construction of the San Dieguito Double Track Project Pedestrian Undercrossing and Associated Improvements
Applicant: San Diego Association of Governments (SANDAG) Recommended Action: Staff recommends the City Council: 1) Adopt the Resolution (Attachment A) conditionally approving Encroachment Permit EP25- 019 allowing for water and sewer utility line relocation and improvements, grading improvements to Coast to Crest Trail in order to allow a pedestrian undercrossing that impacts City of Del Mar property (APN 299-030- 02-00) and also concerns a private property interest (APN 299-030-11-00); 2) Authorize the City Manager to execute Utility Agreement (Attachment B); and 3) Authorize the City Manager to waive associated planning application fees in the amount of $2,085, which is a standard practice among government agencies.
Reference: Clerk’s File No. 802-1, 1506-1
9. Resolution Approving the Del Mar Projects for Inclusion in the TransNet Local Street Improvement Program of Projects for Fiscal Years 2025-2026 through 2029-2030
Recommended Action: Staff recommends that City Council conduct a public hearing and adopt a Resolution (Attachment A) approving Del Mar projects for inclusion in the TransNet Local Street Improvement Program of Projects as part of the Regional Transportation Improvement Program for Fiscal Year 2025-2026 through Fiscal Year 2029-2030.
Reference: Clerk’s File No. 901-2, 1506-1
10. Introduction of Ordinance to Regulate Bicycles, Including Electric Bicycles, in the City of Del Mar
Recommended Action: Staff recommends that the City Council introduce an Ordinance (Attachment A) adding Chapter 14.54 to the City’s Traffic Code (Title 14 of the Del Mar Municipal Code) regulating the use of bicycles, including ebikes, in the City of Del Mar.
Reference: Clerk’s File No. 401-4, 401-9
11. Introduction of an Ordinance to Accept California Coastal Commission (CCC) Modifications to Amend Del Mar Municipal Code (DMMC) Chapters Del Mar City Council Regular Meeting April 7, 2025
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
30.22 (Central Commercial Zone) and 30.31 (Public Facilities Zone) in Local Coastal Program Amendment Ordinance No. 1006 Adopted by the City Council on April 15, 2024, for Consistency with the February 6, 2025, Coastal Commission Conditional Certification Decision
Recommended Action: Staff recommends the City Council introduce an Ordinance (Attachment A) to accept changes required by the CCC as a condition of final certification of the Local Coastal Program Amendment (LCPA), which amends the Central Commercial (CC) Zone regulations in DMMC Chapter 30.22 and Public Facilities (PF) Zone regulations in DMMC Chapter 30.31 to increase local housing capacity.
Reference: Clerk’s File No. 401-4, 401-9, 1502-14
IX. COUNCIL MEETING RECESS
X. CITY COUNCIL OTHER BUSINESS
12. Fiscal Year 2023-24 Final Financial Report and Fiscal Year 2024-25 Mid-Year Financial Report
Recommended Action: Staff recommends that the City Council receive the June 30, 2024 Annual Comprehensive Financial Report (ACFR) and Fiscal Year 2023- 24 Final Financial Report; and, 1) Review the Fiscal Year 2024-25 Mid-Year Financial Report; and, 2) Approve Resolution (Attachment F) amending the FY 2024-25 Operating and Capital Budget as included in Exhibit A, authorizing revenue adjustments totaling $1,112,470 and expenditure adjustments totaling $967,380, and authorizing unspent FY 2023-24 encumbrances and continuing appropriations to be carried over to FY 2024-25 as included in Attachment G totaling $11,419,135 in expenditures and $3,273,487 in revenues.
Reference: Clerk’s File No. 202-5
XI. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
A. Clean Energy Alliance JPA (CEA) Board of Directors (Spelich/Gaasterland) B. CSA-17 Ambulance District Advisory Board (Martinez/Quirk) C. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Martinez/Spelich) D. League of California Cities – San Diego Chapter (Gaasterland/Martinez) E. North County Transit District (NCTD) (Martinez/Spelich) F. Regional Solid Waste Association (Spelich/Quirk)
G. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez/Spelich)
H. SANDAG Borders Committee
Del Mar City Council Regular Meeting April 7, 2025
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. SANDAG Regional Planning Committee
J. SANDAG Shoreline Preservation Working Group
(Spelich/Gaasterland/Martinez)
K. SANDAG LOSSAN Executive Task Force (Gaasterland/Martinez) L. San Diego Metropolitan Wastewater Commission/JPA (Worden) M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Gaasterland/Martinez)
N. Other Regional Organization Reports
XII. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Arts Advisory Committee (Gaasterland/Spelich)
B. Del Mar Community Connections (Martinez/Spelich)
C. Del Mar Village Association (Gaasterland/Martinez)
D. Finance Committee (Gaasterland/Spelich)
E. Housing Subcommittee (Gaasterland/Martinez)
F. Human Resources Subcommittee (Gaasterland/Martinez)
G. Legislative Subcommittee (Gaasterland/Martinez)
H. Measure Q Citizen Oversight Committee (Quirk/Gaasterland) I. Parks and Recreation Committee (Martinez/Quirk)
J. Del Mar Railroad Subcommittee (Gaasterland/Martinez) K. Lagoon Committee (Gaasterland/Spelich)
L. Planning Process Subcommittee (Includes Sea-Level Rise Adaptation Plan Implementation (Gaasterland/Spelich)
M. Shores Advisory Committee
N. Sustainability Advisory Committee (Martinez/Gaasterland) O. Traffic and Parking Advisory Committee (Quirk/Spelich) P. Undergrounding Program Advisory Committee (Gaasterland/Spelich) Q. Other Committee-Subcommittee Reports
XIII. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.
April 21, 2025
FY 2023-24 Measure Q Oversight Committee Review
Del Mar Public Safety Presentation – Review of 2024 (Sheriff/Fire) Second Reading/Adoption of Ordinance to Accept California Coastal Commission Modifications to Central Commercial/Public Facilities LCPA (HE Programs 1C/1H) Del Mar City Council Regular Meeting April 7, 2025
Agenda Page 7
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Introduction of Ordinance to Accept California Coastal Commission Modifications to ADU LCPA (HE Programs 2F and 6B)
RM22-001, CDP24-012, EA24-001 (Weber Amending Map, 1201 Cuchara Drive) Amend Scenic Easement
UUDs 1A and X1A Project Updates and Related Actions (Tentative) 2025 City Council Goals and Priorities Workshop Follow Up 2025 Advisory Committee Workplans
Undergrounding Program Financing (Borrower's Resolution) Initial Recommendations from Committees Efficiencies Taskforce XIV. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 2nd day of April, 2025 at approximately 5:40 p.m.
___________________________________________ 4/2/2025
Sarah Krietor, Administrative Services Manager/ Date
City Clerk
DEL MAR CITY COUNCIL
SPECIAL MEETING MINUTES
OPEN SESSION
FEBRUARY 27, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California
CALL TO ORDER
Mayor Gaasterland called the meeting to order at 4:30 P.M.
ROLL CALL
Present: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmember John Spelich
Absent: Councilmember Dan Quirk
PLEDGE OF ALLEGIANCE
Mayor Gaasterland and Deputy Mayor Martinez led the pledge of allegiance.
CITY COUNCIL OTHER BUSINESS
ITEM 1: APPROVAL OF A LETTER TO THE SANDAG BOARD OF DIRECTORS
REGARDING THE SAN DIEGO LOSSAN RAIL REALIGNMENT PROJECT OBJECTIVES AND ALTERNATIVE ALIGNMENTS (CLERK’S FILE NO. 1005-2, 1506-1)
A presentation was provided by Assistant City Manager Clem Brown. Assistant City Attorney Ralph Hicks was available to answer questions.
Council questions and discussion focused on clarification of the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) processes; approval process for the Project’s Notice of Preparation (NOP); whether the NOP can be revised after public input has been received; whether the San Diego Association of Governments (SANDAG) Board of Directors or their staff will release the Draft Environmental Impact Report; SANDAG Board certification process of the Final Environmental Impact Report (EIR) and any mitigation monitoring program; timing of the EIR; whether SANDAG has a federal agencies lead for the NEPA process; clarification on a responsible agency definition in CEQA; the contents of the proposed letter; and request for patience from the community as this will be a long process with many opportunities for the community to weigh in.
Mayor Gaasterland opened the item to public comment and the following individuals spoke:
1) Shirli Weiss
2) Camilla Rang
3) Jonathan Polikoff
4) Devin Capps
5) Mark Rittenbaum with a donation of time from Carol Kerridge 6) Melody Bacha
7) Michael Deftos
Mayor Gaasterland closed the item to public comment.
1 April 7, 2025 Item 01
SPECIAL MEETING MINUTES
February 27, 2025
IT WAS MOVED BY COUNCILMEMBER SPELICH AND SECONDED BY DEPUTY MAYOR
MARTINEZ TO MOVE APPROVAL OF SENDING A LETTER TO THE SANDAG BOARD OF
DIRECTORS REGARDING THE RAIL REALIGNMENT PROJECT OBJECTIVES AND
ALTERNATIVES AND TO APPROVE THE STATEMENT TO BE READ BY MAYOR GAASTERLAND AT THE SANDAG MEETING (VOTE 3-1, WITH COUNCILMEMBER QUIRK
ABSENT)
Ayes: Mayor Gaasterland, Deputy Mayor Tracy Martinez, and Councilmember John Spelich; Noes:
0; Recuse: 0; Absent: Councilmember Dan Quirk; Abstain: 0.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 6:38 P.M.
_______________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
2 April 7, 2025 Item 01
CITY OF DEL MAR
CITY COUNCIL REGULAR MEETING MINUTES
MARCH 3, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar California 92014
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.
CALL TO ORDER
Mayor Gaasterland called the Regular Meeting to order at 4:37 p.m.
ROLL CALL
Present: Mayor Terry Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich
CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Leslie Devaney reported that there were no recusals or reportable actions for the March 3, 2025, City Council Closed Session meeting. Councilmember Quirk arrived late at 3:25 p.m. The Council wished to report that it will be seeking guidance from the Fair Political Practices Commission (FPPC) regarding any potential Councilmember conflicts regarding the San Diego Association of Governments (SANDAG) LOSSAN Rail Realignment Project.
PLEDGE OF ALLEGIANCE
Mayor Gaasterland and Deputy Mayor Martinez led the Pledge of Allegiance.
PUBLIC ORAL COMMUNICATIONS
Mayor Gaasterland opened public oral communications and the following individuals spoke:
1) Laura Schaefer
2) Shirli Weiss with a donation of time from Amy Cheshire 3) Mark Rosenbaum
Mayor Gaasterland closed public oral communications.
Council consensus was for staff to follow up with the North County Transit District (NCTD) to better understand the basis for statements made by the NCTD CEO at a recent San Diego Association of Governments (SANDAG) Board meeting regarding the LOSSAN Rail Realignment project.
CITY COUNCIL COMMUNITY ANNOUNCEMENTS
None.
CITY MANAGER’S REPORT
None.
3 April 7, 2025 Item 01
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March 3, 2025
PRESENTATIONS
ITEM 1: PROCLAMATION HONORING PETER KIEFER’S RETIREMENT AND 35 YEARS OF CITY SERVICE (CLERK’S FILE NO. 1201-5)
A proclamation was presented to Maintenance Superintendent Peter Kiefer by Mayor Gaasterland. Peter provided some comments and reflections on his experience working for Del Mar, and the City Council and City Manager expressed their appreciation to Peter for his 35 years of service to the City and Del Mar community.
CONSENT CALENDAR
Administrative Services Manager/City Clerk Sarah Krietor read the titles of the items included on the Consent Calendar. There were no public speakers for the consent calendar items.
IT WAS MOVED BY DEPUTY MAYOR MARTINEZ, SECONDED BY COUNCILMEMBER QUIRK TO APPROVE THE CONSENT CALENDAR ITEMS 2 THROUGH 5. (VOTE 4-0) Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John W.
Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 2: APPROVAL OF MINUTES: FEBRUARY 14, 2025, SPECIAL MEETING, FEBRUARY 18, 2025 REGULAR AND SPECIAL MEETING (CLERK’S MINUTES BOOK) Council approved the minutes, on consent.
ITEM 3: RATIFICATION OF LIST OF DEMANDS, DATED MARCH 3, 2025 (CLERK’S FILE NO. 201-3)
Council approved the list of demands, on consent.
ITEM 4: WAIVER OF READING OF ORDINANCES ON AGENDA (CLERK’S FILE NO. 401-4) Council waived the reading of ordinances, on consent.
ITEM 5: AUTHORIZATION TO SUBMIT 2024 HOUSING ELEMENT ANNUAL PROGRESS REPORT (CLERK’S FILE NO. 303-1)
Council questions and discussion focused on whether the City has fulfilled the moderate and above moderate requirements in the 6th Cycle Housing Element and whether developers need to include affordable units in a by right development scenario. Council authorized submittal of the City of Del Mar’s (City) 2024 Housing Element Annual Progress Report (APR) to the State Department of Housing and Community Development (HCD) and Governor’s Office of Land Use and Climate Innovation (LCI), on consent.
PUBLIC HEARING
ITEM 6: RESOLUTION ESTABLISHING DATE FOR UTILITY UNDERGROUNDING DISTRICT 1A (STRATFORD COURT SOUTH) PROPERTIES TO BE READY TO RECEIVE UNDERGROUND UTILITY SERVICE (CLERK’S FILE NO. 1001-2)
4 April 7, 2025 Item 01
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An introduction to the item was provided by City Manager Jones. Mayor Gaasterland was recused from the item due to living within 500 feet of the district. A presentation was provided by Principal Engineer Martin Boyd.
Council questions and discussion focused on the how the Del Mar Municipal Code (DMMC) addresses any potential circumstances where a private property owner does not complete installation of the private service lateral timely; request for an update on the UUD 1A (Stratford Court South); whether the City is on track to complete UUD 1A (Stratford Court South) on schedule; and Council interest in receiving a project debrief on UUD 1A (Stratford Court South) before moving forward with UUD X1A (Crest Canyon).
There were no public speakers for the item.
IT WAS MOVED BY COUNCILMEMBER SPELICH, SECONDED BY COUNCILMEMBER QUIRK TO ADOPT RESOLUTION 2025-04, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, ESTABLISHING THE DATE BY WHICH UTILITY UNDERGROUNDING DISTRICT 1A (STRATFORD COURT SOUTH) PROPERTIES MUST BE READY TO RECEIVE UNDERGROUND SERVICE”, IN ACCORDANCE WITH DEL MAR MUNICIPAL CODE (DMMC) SECTION 23.54.030. (VOTE 3-0-1, WITH MAYOR GAASTERLAND RECUSED) Ayes: Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John W. Spelich; Noes: 0; Recuse: Mayor Terry Gaasterland; Absent: 0; Abstain: 0.
COUNCIL MEETING RECESS:
The City Council took a meeting recess from approximately 8:45 to 8:55 p.m.
CITY COUNCIL OTHER BUSINESS
ITEM 7: INITIAL CONSIDERATION OF AN APPEAL OF ENCROACHMENT PERMIT (EP) 24- 109
EP APPELLANT: FELIX WOHLLEBEN
APPELLANT’S ADDRESS: 328 8TH ST. (APN: 300-222-26-00)
EP APPLICANT: STEPHEN WOLFF
APPLICANT’S ADDRESS: 327 9TH ST. (APN: 300-222-04-02) (CLERK’S FILE NO. 802-1, 1306-4)
An introduction to the item was provided by Mayor Gaasterland. Councilmember Quirk requested a continuance of the item to allow the Council time to discuss a process change to the City’s appeals procedure. City Attorney Devaney advised the Council on legal considerations related to the requested continuance and Council consensus was not to continue the item.
All Councilmembers disclosed that they read the agenda materials for the item and had no other disclosures.
A presentation was provided by Management Analyst Nestor Machado. Principal Planner Matt Bator was available to answer questions.
Council questions focused on fines and/or penalties for violating a condition of the encroachment permit or related covenant; whether the Trees, Scenic Views and Sunlight (TSVS) Ordinance covers hedges that function as fences; Design Review Board (DRB) review process for a similar hedge; how long the hedge has been in existence; height of the hedges in the right-of-way that were removed; whether the 5 April 7, 2025 Item 01
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March 3, 2025
property has been through design review; timing for setting an item for a de novo hearing; and whether the parties could resolve the issue through a mutual agreement prior to the de novo hearing.
The appellant Felix Wohlleben provided comments. The applicant Stephen Wolff provided comments.
There were no public speakers for the item.
Only Mayor Gaasterland indicated she would like to set the item for a de novo hearing. Given that there were not two Councilmembers desiring to set the item for de novo hearing, the staff decision to approve EP 24-109 stands.
ITEM 8: UNDERGROUNDING PROGRAM FINANCING UPDATE (CLERK’S FILE NO. 203-3, 1001-2)
An introduction to the item was provided by City Manager Jones. A presentation was provided by Finance Manager/Treasurer Marco Camacho and Principal Engineer Martin Boyd. City consultants Craig Hill Principal and Leslie Bloom Vice President with NHA Advisors LLC were available to answer questions along with Finance Officer Monica Molina.
Council questions focused on the City process for addressing potential cost overruns; how the ratio of Measure Q revenue to debt service changes for a 10-year versus 15-year borrowing; the impact of various borrowing options on the timing for constructing UUD 1B; clarification on potential re-design expenses if UUD 1B redesign is needed; favorable economic factors (higher revenues, lower project costs) that could result in earlier completion of UUD 1B; how payments work for the Stratford construction; clarification on the model and Measure Q revenue estimate; whether taking a $12 million dollar loan would result in additional redesign costs due to project constructions delays; and whether the Council would be willing to consider short-term bridge financing from the General Fund to finance undergrounding Measure Q projects as suggested by a member of the Council.
Mayor Gaasterland opened the item to public comment and the following individuals spoke:
1) Claire McGreal
2) Tom McGreal with a donation of time from Jas Grewal
3) Amy Cheshire
4) Laura DeMarco
5) Mark Rittenbaum
Mayor Gaasterland closed the item to public comment.
Council discussion focused on the benefits of the various scenarios; scenario proposed by Undergrounding Program Advisory Committee member Tom McGreal; Council appetite to utilize bridge financing from the General Fund; desire to receive additional resident input before proceeding with future undergrounding districts; and desire for staff to evaluate a $15 million loan over a 15-year term option as proposed by Tom McGreal.
IT WAS MOVED BY MAYOR GAASTERLAND, SECONDED BY COUNCILMEMBER SPELICH TO DIRECT STAFF TO PURSUE AN IBANK PRE-APPLICATION FOR $17 MILLION DOLLARS FOR A 10-YEAR TERM KNOWING THAT THE CITY CAN PULL BACK TO NOT TAKE LOAN AND TO ASK STAFF TO WORK WITH IBANK TO ASK AT WHAT POINT WE CAN NO LONGER CHANGE THE 10- YEAR TO 15-YEAR LOAN TERM. (VOTE 3-1, WITH COUNCILMEMBER QUIRK OPPOSED) Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers John W. Spelich; Noes:
Councilmember Dan Quirk; Recuse: 0; Absent: 0; Abstain: 0. 6 April 7, 2025 Item 01
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March 3, 2025
Council consensus was not to pursue bridge financing from the General Fund for undergrounding project expenses and to continue to limit undergrounding related expenditures to be funded with Measure Q revenues.
ITEM 9: UPDATE REGARDING RECENT ACTIONS TAKEN BY THE FAIRGROUNDS BOARD
RELATED TO FAIRGROUNDS HOUSING AND REAFFIRMATION OF THE DEL MAR
GUIDING PRINCIPLES FOR THE LOSSAN RAIL REALIGNMENT PROJECT (CLERK’S FILE NO. 303-1, 1005-2, 1506-1)
A presentation was provided by Mayor Gaasterland and Deputy Mayor Martinez.
Council questions focused on whether the City can update the current guiding principles as part of the agenda item.
Mayor Gaasterland opened the item to public comment and the following people spoke:
1) Shirli Weiss with a donation of time from Amy Cheshire 2) Jas Grewal with a donation of time from Suren Dutia
3) Laura DeMarco
4) Mark Rittenbaum
Mayor Gaasterland closed the item to public comment.
Council discussion focused on the public comments and related suggested changes to the proposed Fairgrounds letter and reaffirmation of the guiding principles.
IT WAS MOVED BY MAYOR GAASTERLAND, SECONDED BY COUNCILMEMBER SPELICH TO
APPROVE AUTHORIZATION OF SUBMITTAL OF THE LETTER WITH AN AMENDMENT RELATED TO THE CITY’S SUPPORT OF OBJECTIVE 3 IDENTIFIED IN THE LOSSAN VALUES ANALYSIS REPORT BY SANDAG. (VOTE 4-0)
Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John W.
Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
IT WAS MOVED BY COUNCILMEMBER SPELICH, SECONDED BY MAYOR GAASTERLAND TO REAFFIRM THE CITY COUNCIL GUIDING PRINCIPLES. (VOTE 3-1, WITH COUNCILMEMBER
QUIRK OPPOSED)
Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers John W. Spelich; Noes:
Councilmember Dan Quirk; Recuse: 0; Absent: 0; Abstain: 0.
REGIONAL ORGANIZATION AND COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY
ORGANIZATION REPORTS
City Council representatives reported on the San Diego Association of Governments (SANDAG) and Lagoon Committee.
MARCH 17, 2025 COUNCIL MEETING CANCELLATION
Prior to the end of the meeting, Councilmembers Quirk and Spelich both disclosed that they would be unable to attend the March 17, 2025, City Council meeting. Since there would not be the quorum of members needed to hold the meeting, the Council decided to cancel the meeting. 7 April 7, 2025 Item 01
City Council Regular Minutes
March 3, 2025
IT WAS MOVED BY MAYOR GAASTERLAND, SECONDED BY DEPUTY MAYOR MARTINEZ TO CANCEL THE MARCH 17, 2025, COUNCIL MEETING AND POSTPONE THOSE AGENDA ITEMS TO FUTURE DATES. (VOTE 4-0)
Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John W.
Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 9:48 p.m.
____
Sarah Krietor, Administrative Services Manager/
City Clerk
8 April 7, 2025 Item 01
DEL MAR CITY COUNCIL
SPECIAL MEETING MINUTES
CLOSED SESSION
MARCH 3, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California
CALL TO ORDER
Mayor Gaasterland called the meeting to order at 3:17 P.M.
ROLL CALL
Present: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk (arrived at 3:25 P.M.) and John Spelich
CLOSED SESSION
A) Conference with Legal Counsel- Existing Litigation
Warren v. City of Del Mar
San Diego Superior Court Case No. 37-2023-00017968-CU-PO-CTL Authority: Government Code Section 54956.9(d)(1)
Reportable Action: None. The City Council provided the City Attorney and City Manager with settlement authority related to this claim.
B) Conference with Legal Counsel - Significant Exposure to Litigation Number of Cases: One
Description: San Diego Association of Governments (SANDAG) LOSSAN Rail Realignment Project
Authority: Government Code Section 54956.9(d)(2)
Reportable Action: None.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 4:30 P.M.
_______________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
9 April 7, 2025 Item 01
DEL MAR CITY COUNCIL
SPECIAL MEETING MINUTES
GOALS AND PRIORITIES SETTING WORKSHOP
MARCH 5, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California
CALL TO ORDER
Mayor Gaasterland called the meeting to order at 2:35 P.M.
ROLL CALL
Present: Mayor Gaasterland; Deputy Mayor Tracy Martinez; and Councilmembers Dan Quirk (arrived at approximately 3:35 P.M.) and John Spelich
PUBLIC COMMENT
Mayor Gaasterland opened public oral communications and the following individuals spoke:
1) Ann Feeney
2) Joe Sullivan representing the Friends of Del Mar Parks 3) Betty Wheeler with a donation of time from Tom Neuman 4) Dolores Davies Jamison
Mayor Gaasterland closed public oral communication.
CITY COUNCIL BUSINESS
ITEM 1: 2025 CITY COUNCIL GOALS & PRIORITIES SETTING WORKSHOP An introduction to the 2025 City Council Goals and Priorities Workshop (Workshop) and overview of the City’s financial position was provided by City Manager Ashley Jones.
Items that have been or will be completed in FY 2024-2025 Planning and Community Development Director Karen Brindley, Public Works Director Job Bride, Administrative Services Manager Sarah Krietor, and Assistant City Manager Clem Brown provided overviews of the projects managed by their respective divisions/departments.
Council questions focused on how reference numbers for the work plan items were assigned and furniture donation program coming to City Council for consideration later this fiscal year.
Proposed FY2025-2026 and FY2026-2027 Proposed Work Plan Planning and Community Development Director Karen Brindley, Public Works Director Joe Bride, Administrative Services Manager Sarah Krietor, and Assistant City Manager Clem Brown provided overviews of the Tiers 1, 2, and 3 projects managed by their respective divisions/departments as further discussed below.
Tier 1 (Critical/Non-Discretionary) Work Plan Items
Council questions and discussion focused on the Jimmy Durante Boulevard Bluff Repair Project, the area of the bluff that is the City’s responsibility, and related upcoming City Council agenda item on April 7, 2025; clarification that the Jimmy Durante Boulevard Bike Lane Modification and Jimmy 10 April 7, 2025 Item 01
SPECIAL MEETING MINUTES
March 5, 2025
Durante Boulevard Bluff Repair Projects will be merged to limit community construction impacts; Mid Cycle Accessory Dwelling Unit (ADU) Production Evaluation (6th Cycle Housing Element Program 2E); clarification regarding the Reasonable Accommodation Regulation Zone Code Amendment; status of the federal grant funding for the Riverpath Del Mar Phase 3 project; timing for bidding the Riverpath project and whether the City Council should direct staff to initiate bidding prior to the City receiving sufficient funding; and Council interest in better understanding the federal funding that is tied to City projects and activities as part of the upcoming budget process due to the current uncertainty surrounding federal funding.
Tier 2 (Important Items that Support City Operations/Values) Work Plan Items Council questions and discussion focused on Clean Energy Alliance (CEA) pivoting to battery proliferation; clarification that the Traffic and Parking Advisory Committee (TPAC) will review and provide a recommendation on the Citywide Curbside Management Program; whether the Red Curb Program Update should be a Tier 1 priority due to the related safety issues; status of the funding for the San Dieguito Drive Improvement Project; desire to prioritize the 29th Street Seawall and Beach Access project; clarification on what lower income housing the City’s Solar Energy Partnership Cycle would apply to; and interest in the City placing solar on City owned property/facilities.
Tier 3 (Discretionary/Non-Essential) Work Plan Items
Council questions and discussion focused on whether the California Municipal Treasurers Association (CMTA) investment policy certification is legally required; whether the City has an inventory of the existing plaques; clarification on the number of trees planted for the Del Mar Foundation Proposal to Plant 40 Trees in Del Mar item; and the City’s process for evaluating the purchase of electric vehicles to replace vehicles in the City’s fleet and desire to have staff update the Sustainability Advisory Committee (SAC) on this process.
Council consensus was to add the following items to the Tier 3 Work Plan: 1) evaluate increasing the City’s solar capacity on City owned property; and 2) look for opportunities to replace City gas-powered vehicles and equipment with electric as the opportunity arises.
Review of Prior Council Proposed Work Plan Items
Council discussed the list of previously considered Council proposed work plan items and discussed which items they would like to advance to FY 2025-2026 and FY 2026-2027 Work Plan. Council questions and discussion focused on electric incentive policies adopted by the City of Encinitas; cost of the purple pipe (recycled water) expansion project; consideration to create a City policy that seeks opportunities to expand purple pipe incrementally when possible; timing for the next steps on undergrounding financing; and Council interest in receiving a “debrief” on Utility Undergrounding District 1A when construction is complete.
Council consensus was to direct staff to continue to seek opportunities to expand purple pipe incrementally, when possible, with purple pipe expansion not being adding to the FY25- 26 & 26-27 Workplan.
IT WAS MOVED BY MAYOR GAASTERLAND AND SECONDED BY COUNCILMEMBER
SPELICH TO MOVE FORWARD WITH LOOKING FOR OPPORTUNITIES TO INCENTIVIZE THE
IMPLEMENTATION OF ELECTRIFICATION SPECIFICALLY FOR NEW CONSTRUCTION OR
MAJOR REMODELS AND TO MOVE FORWARD WITH TURNING THE DESIGN REVIEW GUIDELINES INTO DESIGN REVIEW ORDINANCES. (VOTE 3-1, WITH COUNCILMEMBER
QUIRK OPPOSED)
11 April 7, 2025 Item 01
SPECIAL MEETING MINUTES
March 5, 2025
Ayes: Mayor Gaasterland, Deputy Mayor Tracy Martinez, and Councilmember John W. Spelich; Noes: Councilmember Quirk; Recuse: 0; Absent: 0; Abstain: 0.
Council consensus was to remove the following 2024 Council Proposed items from the list for future consideration: Shores Park Community Garden; 2050 Vision for Del Mar; reactivating the upper deck expansion project at the Powerhouse Community Center; and Cannabis/CBD Retail Sales/Stores Ordinance.
FY 2025-2026 Council Proposed Work Plan Items
LOSSAN Rail Realignment Lobbying
Council consensus was to direct staff to work with the City’s consultant Townsend Public Affairs to get cost estimates and more information about what would be involved in the LOSSAN Rail Realignment lobbying effort as proposed by Council.
Options to Obtain Resident Input on How/Whether to Continue Undergrounding Program Council consensus was to direct staff to gather more information about the various options (ballot measure, survey, etc.) for the Council to receive resident input on whether to continue with the Citywide Undergrounding Program.
City Facilities Gas Appliances Inventory
Council consensus was to add creation of a City Facilities Gas Appliances Inventory to the FY 2025- 2026 Citywide Work Plan as a Tier 3 Priority; to add the item to the Sustainability Advisory Committee (SAC) FY 25-26 Workplan; and for staff to work on a policy that prioritizes the purchase of electric appliances when possible for recommendation by SAC and consideration by the City Council.
Evaluation of City Committee Structure Revisions
Council consensus was to form a subcommittee of Mayor Gaasterland and Deputy Mayor Martinez to evaluate potential revisions to the City’s advisory committee structure with the goal of bringing any proposed changes to the City Council for consideration before the end of the calendar year with changes going into effect in 2026.
Evaluate & Streamline the Appeal Procedure for Administrative Approvals Council consensus was to direct staff to work with the City Attorney’s Office to evaluate the appeal procedure for administrative approvals with the goal of streamlining the process to put the appeal decision in front of the right decision making body.
Bike Lanes Safety Improvements
Council discussed looking for opportunities to improve bike lane safety when possible, such as through the existing Jimmy Durante Bike Lane Improvement workplan item.
Traffic Speed Calming
Council consensus was for staff to work with the City’s contract Traffic Engineer to weigh in on whether the City can reduce the speed by 5mph without a speed study; evaluate other traffic calming measures for major arterials; and if necessary, complete speed surveys which would allow the City to set the speed limit within 5 mph of the 85
th percentile and then reduce it further by 5 mph.
Smoke Free City Signs to Enforcement Ordinance
Council consensus was for staff to explore potential enforcement options including following up with apartment complexes where people smoke outside; increasing enforcement activities by the City’s 12 April 7, 2025 Item 01
SPECIAL MEETING MINUTES
March 5, 2025
Beach and Community Patrol Officers (BCPO); partnership with Del Mar Village Association (DMVA); and consideration to place additional no smoking signage in key areas.
Cost Information for Public Works Projects
Council discussion focused on the cost information that is already available through the City’s competitive lump sum bidding process (complies with State law), legal requirements in the California Purchasing Code, whether the City could obtain per unit cost information related to the City’s Utility Undergrounding Project from its undergrounding consultant and how that information would be used in light of the lump sum bidding process used by the City in compliance with State law. There was also discussion about State law prohibiting municipalities from self-performing any work totaling more than $75,000 (California Contract Code Section 22030). There was no Council majority support for requesting per unit cost information from a consultant.
Invoice Review & Transparency for Large Contracts
Council discussion focused on the information already publicly available in the City’s adopted budget, List of Demands (which includes actual vendor and payment information) included on every City Council agenda for Council approval; and contracts over $60,000 that are approved by the City Council. There was no Council majority support to modify existing processes or to take any action on this item.
North Beach Garden
Council discussion focused on the basis and process for removal of the North Beach Garden; whether there is any type of replacement garden that could be installed by the City; California Coastal Commission’s (CCC) jurisdiction over the property where the garden is located; appreciation of the garden organizer for his efforts coordinating the removal and assistance identifying a date for completion of April 30, 2025. There is no action to be taken on this item.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 6:18 P.M.
_______________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
13 April 7, 2025 Item 01
Vendor Payment Checks $ 1,103,231.43
Voids -
Electronic Fund Transfers (EFT) 1,926,398.43
Electronic Wires 298,326.21
Total $ 3,327,956.07
Approved by: Approved by:
Marco Camacho Terry Gaasterland
Finance Manager/Treasurer Mayor
Date: Date:
Attachments: Check Registers
LIST OF DEMANDS
CITY OF DEL MAR
for
City Council Meeting
April 7, 2025
1 April 7, 2025 Item 02
02/27/2025
Check List
City of Del Mar
1 10:57:39AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6634 2/28/2025 cha71 CHARTER COMM HOLDINGS LLC, CHARTER COMMUNICATIONS 189125201 2/14/2025 INTERNET TV STUDIO FEB 89.30 Voucher: 6634 189125601 2/14/2025 INTERNET CH FEB 1,311.74 189123101 2/14/2025 LIFEGUARD FIBER FEB 412.74
189125301 2/14/2025 CH FIBER LFGRD FEB 412.74
189125701 2/14/2025 CH FIBER TO FIRE FEB 335.35
189112801 2/14/2025 VIDEO TRANSPORT/PEG FEB 335.35
189125801 2/14/2025 VIDEO TRANSPORT/PEG FEB 335.35
189123801 2/14/2025 LFGRD FIBER FEB 335.35
8448 41 006 01714632/13/2025 PUBLIC WIFI PHCC FEB 166.24 189125501 2/14/2025 PUBLIC WIFI CH FEB 119.98
189125401 2/14/2025 DMTV INTERNET SEP 119.98
189123001 2/14/2025 LFGRD CABLE INTERNET FEB 99.99 4,074.11 6635 2/28/2025 cit11 CITY OF ENCINITAS 3280 12/1/2024 WASTEWTR CLN UP OCEAN VW 1,152.00 1,152.00 Voucher: 6635
6636 2/28/2025 phi01 CLEAN EARTH 72404275372 2/10/2025 HSHLD HAZ WASTE - JAN 303.70 Voucher: 6636 72404262768 1/15/2025 HSHLD HAZ WASTE - DEC 226.92 72404226748 10/30/2024 HSHLD HAZ WASTE - SEP 193.96 724.58 6637 2/28/2025 del02 DEL MAR BLUE PRINT CO, INC615844 1/30/2025 PARKING SIGNS CS 97.88 97.88 Voucher: 6637
6638 2/28/2025 dev02 DEVANEY PATE MORRIS & CAMERON 10115 2/7/2025 LEGAL FEES JAN 73.20 73.20 Voucher: 6638
6639 2/28/2025 dix01 DIXIELINE LUMBER CO 06-0585151 1/28/2025 OPERATING SUPP CS 387.26 Voucher: 6639 06-058353 2/20/2025 OPERATING SUPP CS 315.45 06-0587650 2/17/2025 OPERATING SUPP CS 70.43
06-0586673 2/7/2025 MTC/REPAIR SUPP PW 63.55
06-0586545 2/7/2025 OPERATING SUPP PW 44.28
06-0586993 2/12/2025 MTC/REPAIR SUP PW 44.01
06-0587327 2/12/2025 TOOL/EQUIP SUPP PW 40.49
06-0586483 2/6/2025 OPERATING SUPP PW 36.58
06-0587437 2/13/2025 OPER/MTC SUPP PW 31.90
06-0586506 2/6/2025 OPERATING SUPP PW 30.41
06-0588713 2/24/2025 OPERATING SUPP FIRE 10.27 1,074.63 6640 2/28/2025 ips02 IPS GROUP INC INV105461 12/31/2024 PRKG MTR TRANS FEE DEC 3,081.99 3,081.99 Voucher: 6640
Page: 1
2 April 7, 2025 Item 02
02/27/2025
Check List
City of Del Mar
2 10:57:39AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6641 2/28/2025 kle01 KLEINFELDER 1520657 2/19/2025 CDM BRIDGE JAN 136,797.57 136,797.57 Voucher: 6641
6642 2/28/2025 lif01 LIFE-ASSIST 1551065 1/30/2025 AMBULANCE SUPP FIRE 1,715.36 Voucher: 6642 1549200 1/24/2025 AMBULANCE SUPP FIRE 1,085.94 1558218 2/24/2025 AMBULANCE SUPP FIRE 522.00 3,323.30
6643 2/28/2025 mik03 MIKHAIL OGAWA ENGINEERING11883 2/3/2025 FOG SRVCS JAN 3,299.06 Voucher: 6643 11882 2/3/2025 ENGR SRVCS JAN 13.39 3,312.45 6644 2/28/2025 par51 PARKWOOD LANDSCAPE MAINT INC 108807 1/31/2025 LANDSCAPE SRVCS JAN 17,930.00 17,930.00 Voucher: 6644
6645 2/28/2025 pru01 PRUDENTIAL OVERALL SUPPLY132299983 2/14/2025 UNIFORMS PW - 2/14 96.24 96.24 Voucher: 6645
6646 2/28/2025 sit01 SITEONE LNDSCP SUPPLY LLC149914374-001 2/12/2025 LANDSCAPE SUPP PW 1,738.21 1,738.21 Voucher: 6646
6647 2/28/2025 swc01 SWCA ENVIRONMENTAL CONSULTANTS 209261 12/13/2024 ENV ASSESSMENT - QUALANTONE 6,977.00 Voucher: 6647 211561 1/16/2025 ENV ASSESSMENT - QUALANTONE 4,980.82 11,957.82 6648 2/28/2025 wex01 WEX BANK 0496-00-495760-1 2/6/2025 GAS & OIL FIRE JAN 1,247.48 Voucher: 6648 0496-00-496745-1 2/23/2025 GAS & OIL CS FEB 879.35 2,126.83 Sub total for EFT GENERAL ACCOUNT US BANK: 187,560.81
Page: 2
3 April 7, 2025 Item 02
02/27/2025
Check List
City of Del Mar
3 10:57:39AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139359 2/28/2025 adt02 ADT SECURITY SERVICES 1122839003 2/19/2025 ALARM 1700 PHCC MAR/JUN 405.47 Voucher: 139359 1121639519 2/13/2025 ALARM 1700 LFGRD MAR/MAY 316.94 722.41 139360 2/28/2025 sbc03 AT&T 9391054486 2/20/2025 TELEPHONE FEB 186.12 Voucher: 139360 9391026230 2/20/2025 TELEPHONE FEB 63.23 9391031506 2/20/2025 TELEPHONE FEB 62.03
9391026231 2/20/2025 TELEPHONE FEB 62.03
9391026228 2/20/2025 TELEPHONE FEB 31.79
9391065054 1/27/2025 TELEPHONE JAN 29.97
9391065056 1/27/2025 TELEPHONE JAN 29.97
9391065053 1/27/2025 TELEPHONE JAN 29.97
9391065055 1/27/2025 TELEPHONE JAN 29.97 525.08
139361 2/28/2025 bar29 BARNETT QUALITY CONTROL SRVCS, DBA NOVA SRVCS INC 24141 2/8/2025 STRATFORD COURT PROJ 9,527.61 Voucher: 139361 24058 2/8/2025 HOSKA/STRM DRN IMP PROJ 5,719.90 24059 2/8/2025 JDB BLUFF PROJ 2,670.00 17,917.51
139362 2/28/2025 ber21 BERT W. SALAS, INC 02102025 2/10/2025 OCEAN VIEW DRN IMP PROJ 42,961.85 42,961.85 Voucher: 139362
139363 2/28/2025 can08 CANTEEN SAN111622 2/26/2025 COFFEE SUPPLIES CH 429.32 429.32 Voucher: 139363
139364 2/28/2025 doo03 CASTLE SERVICES INC, DBA AUSTIN DOORS 28745 2/3/2025 BLDG MTC FIRE 368.06 368.06 Voucher: 139364
139365 2/28/2025 sol01 CITY OF SOLANA BEACH 02262025 2/26/2025 OFF TRACK OCT 746.31 Voucher: 139365 02262025 2/26/2025 OFF TRACK DEC 656.54 02262025 2/26/2025 OFF TRACK JAN 622.31
02262025 2/26/2025 OFF TRACK NOV 511.22
02262025 2/26/2025 OFF TRACK AUG 478.15
02262025 2/26/2025 OFF TRACK SEP 152.07 3,166.60
139366 2/28/2025 cle03 CLERKIN, SINCLAIR & MAHFOUZ, LLP 02182025 2/18/2025 FILE #5674304-803 - CLAIM PMT 8,407.73 8,407.73 Voucher: 139366
139367 2/28/2025 com20 COMFORT SOLUTIONS GROUP DBA, UNIVERSAL AUTOMATION SVCS 1463 2/13/2025 CONTROL SYS GRAPHIC RPRS 877.00 877.00 Voucher: 139367
Page: 3
4 April 7, 2025 Item 02
02/27/2025
Check List
City of Del Mar
4 10:57:39AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139368 2/28/2025 del06 DEL MAR AUTOMOTIVE SERVICE 49438 2/24/2025 VEHICLE MAINT CS #370 756.11 Voucher: 139368 49384 2/24/2025 VEHICLE MAINT CS #393 381.01 49317 2/24/2025 VEHICLE MAINT CS #392 213.18
49453 2/20/2025 VEHICLE MAINT PW #73 196.53
49450 2/24/2025 VEHICLE MAINT CS #380 112.88
49392 2/24/2025 VEHICLE MAINT CS #391 111.30
49394 2/24/2025 VEHICLE MAINT CS #370 93.87 1,864.88
139369 2/28/2025 dun02 DUNN-EDWARDS PAINTS 2081A11182 2/20/2025 PAINT SUPPLIES PW 64.49 64.49 Voucher: 139369
139370 2/28/2025 fur01 FURGERSON'S GARAGE 120227 2/17/2025 VEH MTC CHEV PW 565.50 Voucher: 139370 120152 2/17/2025 VEH MTC CHEV PW 57.00 622.50 139371 2/28/2025 los03 LOS ANGELES TRUCK CENTERS, LLC, DBA VELOCITY VEHICLE GROU RA290039032:01 2/14/2025 FREIGHTLINER REPAIR PW 1,470.00 1,470.00 Voucher: 139371
139372 2/28/2025 nap01 NAPA AUTO PARTS 727208 1/22/2025 VEHICLE MAINT SUPP FIRE 383.12 383.12 Voucher: 139372
139373 2/28/2025 nor13 NORTH COUNTY DISPATCH JPA202425-036 1/24/2025 DISPATCH - FIRE Q3 15,809.50 15,809.50 Voucher: 139373
139374 2/28/2025 por10 PORTABLE STORAGE CORP 164785 2/20/2025 STORAGE CS MAR 176.00 176.00 Voucher: 139374
139375 2/28/2025 por05 PORTILLO CONCRETE INC 2501-2963 2/5/2025 ASPHALT REPAIRS 23,513.87 23,513.87 Voucher: 139375
139376 2/28/2025 sdg02 SAN DIEGO GAS & ELECTRIC0092 4576 5583 8 2/12/2025 UTILITIES JAN 157.77 157.77 Voucher: 139376
139377 2/28/2025 san20 SAN DIEGUITO RIVER PARK, A JOINT POWERS AUTHORITY 02262025 2/26/2025 OFF TRACK OCT 373.15 Voucher: 139377 02262025 2/26/2025 OFF TRACK DEC 328.27 02262025 2/26/2025 OFF TRACK JAN 311.15
02262025 2/26/2025 OFF TRACK NOV 255.61
02262025 2/26/2025 OFF TRACK AUG 239.08
02262025 2/26/2025 OFF TRACK SEP 76.04 1,583.30
139378 2/28/2025 spa01 SPARKLETTS 18139543 022325 2/23/2025 WATER CH 142.37 142.37 Voucher: 139378
139379 2/28/2025 sta36 STANDARD PLUMBING SUPPLY CO, DBA MWI PLUMBERS SUPPLY YDB169 2/19/2025 WATER METER PARTS 39.20 39.20 Voucher: 139379
139380 2/28/2025 tei02 TEICHERT ENERGY & UTILITIES GR, DBA: TEICHERT UTILITIES 02132025 2/13/2025 UUD - STRATFORD CT 628,984.01 628,984.01 Voucher: 139380
Page: 4
5 April 7, 2025 Item 02
02/27/2025
Check List
City of Del Mar
5 10:57:39AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139381 2/28/2025 ter11 TERMINIX COMMERCIAL 456802193 2/19/2025 PEST CONTROL SRVCS PW 140.98 140.98 Voucher: 139381
139382 2/28/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83046071 2/18/2025 JANITORIAL SUPPLIES 426.63 426.63 Voucher: 139382
139383 2/28/2025 wes29 WEST COAST ARBORISTS INC225188 1/31/2025 TREE MAINT 1/16 - 1/31 7,388.84 Voucher: 139383 225189 1/31/2025 TREE MAINT 1/16 - 1/31 4,200.00 11,588.84 139384 2/28/2025 act03 WILLIAMS SCOTSMAN INC 9023101420 2/15/2025 MOBILE OFFICE PW FEB/MAR 156.12 156.12 Voucher: 139384
Sub total for GENERAL ACCOUNT US BANK: 762,499.14
Page: 5
6 April 7, 2025 Item 02
02/27/2025
Check List
City of Del Mar
6 10:57:39AM
apChkLst Final Page:
41 checks in this report. Grand Total All Checks: 950,059.95 Page: 6
7 April 7, 2025 Item 02
03/03/2025
Check List
City of Del Mar
1 12:43:21PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6649 3/3/2025 san03 SAN DIEGO COUNTY WATER AUTH. 1224-2 1/10/2025 RAW WATER DEC 155,189.10 155,189.10 Voucher: 6649
Sub total for EFT GENERAL ACCOUNT US BANK: 155,189.10
Page: 1
8 April 7, 2025 Item 02
03/03/2025
Check List
City of Del Mar
2 12:43:21PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139385 3/3/2025 sai01 SAINT PETER'S EPISCOPAL CHURCH 03032025 3/3/2025 JUL/DEC METER REV SHARE 16,379.19 16,379.19 Voucher: 139385
Sub total for GENERAL ACCOUNT US BANK: 16,379.19
Page: 2
9 April 7, 2025 Item 02
03/03/2025
Check List
City of Del Mar
3 12:43:21PM
apChkLst Final Page:
2 checks in this report. Grand Total All Checks: 171,568.29 Page: 3
10 April 7, 2025 Item 02
03/05/2025
Check List
City of Del Mar
1 8:19:40AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6650 3/5/2025 lif06 GEN DIGITAL INC. 10010549169 2/15/2025 VOL LIFELOCK BENEFIT 144.41 144.41 Voucher: 6650
6651 3/5/2025 leg04 LEGALACCESSPLANS USA, CREDIT TO 1000178 47495 2/1/2025 VOL LEGAL INS 179.50 179.50 Voucher: 6651
Sub total for EFT GENERAL ACCOUNT US BANK: 323.91
Page: 1
11 April 7, 2025 Item 02
03/05/2025
Check List
City of Del Mar
2 8:19:40AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 8069 3/5/2025 hea02 HEALTH NET BFC29AMAR25 2/15/2025 HEALTH INS MAR 42,077.88 42,077.88 Voucher: 8069
8070 3/5/2025 kai01 KAISER PERMANENTE 4753118405 2/24/2025 HEALTH INS MAR 14,981.45 14,981.45 Voucher: 8070
8071 3/5/2025 mut01 MUTUAL OF OMAHA 001846085447 2/13/2025 AD&D B&D MAR 5,182.31 5,182.31 Voucher: 8071
8072 3/5/2025 pri11 PRINCIPAL FINANCIAL GROUP, PLIC-SBD GRAND ISLAND 1003938-10001MAR25 2/14/2025 DENTAL INS MAR 5,524.78 5,524.78 Voucher: 8072
8073 3/5/2025 sun11 SUN LIFE ASSURANCE CO, OF CANADA 915639-0001MAR252/14/2025 FF LIFE INS MAR 54.00 54.00 Voucher: 8073
139386 3/5/2025 cap01 CAPF CA PUBLIC SAFETY ADMIN Ben178977 2/19/2025 CAPF: PAYMENT 234.00 234.00 Voucher: 139386
Sub total for GENERAL ACCOUNT US BANK: 68,054.42
Page: 2
12 April 7, 2025 Item 02
03/05/2025
Check List
City of Del Mar
3 8:19:40AM
apChkLst Final Page:
8 checks in this report. Grand Total All Checks: 68,378.33 Page: 3
13 April 7, 2025 Item 02
03/06/2025
Check List
City of Del Mar
1 9:18:43AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 4092 3/7/2025 irs01 IRS, UNITED STATES TREASURY Ben179231 3/7/2025 FEDERAL TAX: PAYMENT 45,158.95 45,158.95 Voucher: 4092
4093 3/7/2025 per01 PERS Ben179233 3/7/2025 PERS CONTRIBUTIONS: PAYMENT 56,944.29 56,944.29 Voucher: 4093
4094 3/7/2025 edd01 EMPLOYMENT DEVELOPMENT DEPT Ben179235 3/7/2025 STATE TAX: PAYMENT 12,987.75 12,987.75 Voucher: 4094
4095 3/7/2025 per02 PERS 457 Ben179237 3/7/2025 CALPERS 457 DEFERRED COMP: PAYMENT 2,280.13 2,280.13 Voucher: 4095
4096 3/7/2025 ida01 IDAHO STATE TAX COMMISSIONBen179239 3/7/2025 IDAHO STATE TAX COMMISSION: PAYMENT 227.88 227.88 Voucher: 4096
Sub total for GENERAL ACCOUNT US BANK: 117,599.00
Page: 1
14 April 7, 2025 Item 02
03/06/2025
Check List
City of Del Mar
2 9:18:43AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6652 3/7/2025 mis07 107413 STATE ST BANK & TRUST, MS 107413 PLAN 401A Ben179227 3/7/2025 401A PLAN: PAYMENT 539.00 539.00 Voucher: 6652
6653 3/7/2025 mis08 303845 STATE ST BANK & TRUST, MS 457 PLAN OBI 303845 Ben179219 3/7/2025 MISSION SQUARE 457B: PAYMENT 9,886.86 9,886.86 Voucher: 6653
6654 3/7/2025 mis09 803808 STATE ST BANK & TRUST, MS RHS PLAN OBI 803808 Ben179229 3/7/2025 RETIREMENT HEALTH SAVINGS 3%: PAYMENT 719.97 719.97 Voucher: 6654
6655 3/7/2025 uni21 DEL MAR CITY EMPLOYEES ASSOC. Ben179221 3/7/2025 DMCEA DUES: PAYMENT 299.00 299.00 Voucher: 6655
6656 3/7/2025 nat15 NATIONAL BENEFIT SERVICES, LLC, FLEXIBLE BENEFITS DEPT Ben179225 3/7/2025 SEC. 125 FLEXIBLE SAVINGS ACCT: PAYMENT 1,339.10 1,339.10 Voucher: 6656
6657 3/7/2025 par21 U.S. BANK PARS FFC 6746022400, CITYDELMAR ATTN B BERGMAN Ben179223 3/7/2025 PUBLIC AGENCY RETIREMENT SRVCS: PAYMENT 1,494.70 1,494.70 Voucher: 6657
Sub total for EFT GENERAL ACCOUNT US BANK: 14,278.63
Page: 2
15 April 7, 2025 Item 02
03/06/2025
Check List
City of Del Mar
3 9:18:43AM
apChkLst Final Page:
11 checks in this report. Grand Total All Checks: 131,877.63 Page: 3
16 April 7, 2025 Item 02
03/10/2025
Check List
City of Del Mar
1 4:05:24PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6658 3/10/2025 kay01 ADAM KAYE FEB-25 2/3/2025 COMM SRVCS FEB 5,400.00 5,400.00 Voucher: 6658
6659 3/10/2025 als02 ALS GROUP USA CORP 522500979 2/26/2025 WATER SAMPLING FEB 803.50 Voucher: 6659 522500947 2/26/2025 WATER SAMPLING FEB 623.50 1,427.00 6660 3/10/2025 cha71 CHARTER COMM HOLDINGS LLC, CHARTER COMMUNICATIONS 189123701 2/14/2025 FIBER CONNECTION PW FEB 412.74 Voucher: 6660 189123401 2/14/2025 CABLE/INTERNET PW FEB 228.77 641.51 6661 3/10/2025 cit11 CITY OF ENCINITAS 3309 1/1/2025 FIRE MGT SVC JUL/DEC 165,790.00 Voucher: 6661 3311 1/1/2025 COOP RESOURCE POOL 10,052.76 3310 1/1/2025 REIMBURSEMENTS FIRE 810.13 176,652.89
6662 3/10/2025 cor15 CORONADO MOBILE STORAGE INC MAR-25 3/1/2025 STORAGE CONTRS MAR 255.00 255.00 Voucher: 6662
6663 3/10/2025 del02 DEL MAR BLUE PRINT CO, INC617486 2/26/2025 PRINTING SRVCS ASD 13.05 Voucher: 6663 617352 2/24/2025 PRINTING SRVCS ASD 13.05 26.10 6664 3/10/2025 del14 DEL MAR VILLAGE ASSOCIATION 09 3/5/2025 DMVA AGRMNT JAN 21,489.39 21,489.39 Voucher: 6664
6665 3/10/2025 dev02 DEVANEY PATE MORRIS & CAMERON 10158 2/25/2025 CITY ATTORNEY JAN 52,387.30 52,387.30 Voucher: 6665
6666 3/10/2025 dix01 DIXIELINE LUMBER CO 06-0588566 2/24/2025 OPERATING SUPP PW 113.38 Voucher: 6666 06-0588081 2/19/2025 OPERATING SUPP PW 38.35 06-0588302 2/20/2025 OPERATING SUPP PW 36.31 188.04
6667 3/10/2025 nha01 NHA ADVISORS, LLC 01597 2/26/2025 MQ FINANCING ADVISORS 20,000.00 20,000.00 Voucher: 6667
6668 3/10/2025 pru01 PRUDENTIAL OVERALL SUPPLY132301145 2/21/2025 UNIFORMS PW - 2/21 100.83 Voucher: 6668 132301143 2/21/2025 MATS PW - 2/21 15.47
132301144 2/21/2025 SHOP TOWELS - 2/21 4.93 121.23
6669 3/10/2025 red04 REDFLEX TRAFFIC SYSTEMS INC INV0094932 2/28/2025 RED LIGHT CAMERA FEB 5,283.00 5,283.00 Voucher: 6669
6670 3/10/2025 san12 SAN DIEGO COUNTY SHERIFF02262025 2/26/2025 LAW ENF JAN 227,248.46 227,248.46 Voucher: 6670
6671 3/10/2025 san03 SAN DIEGO COUNTY WATER AUTH. 0125-2 2/10/2025 RAW WATER JAN 150,571.00 150,571.00 Voucher: 6671
6672 3/10/2025 sca12 SCA OF CA LLC 159137PS 1/31/2025 SWEEPING SRVCS JAN 2,868.10 2,868.10 Voucher: 6672
Page: 1
17 April 7, 2025 Item 02
03/10/2025
Check List
City of Del Mar
2 4:05:24PM
apChkLst Final Page:
Sub total for EFT GENERAL ACCOUNT US BANK: 664,559.02
Page: 2
18 April 7, 2025 Item 02
03/10/2025
Check List
City of Del Mar
3 4:05:24PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139387 3/10/2025 15801 1582 MEDICAL CORPORATION784 11/18/2024 MED TESTING FIRE 7,208.33 7,208.33 Voucher: 139387
139388 3/10/2025 adt02 ADT SECURITY SERVICES 1121641432 2/13/2025 ALARM PW MAR 130.50 130.50 Voucher: 139388
139389 3/10/2025 ber21 BERT W. SALAS, INC Ref000179291 3/6/2025 UB Refund Cst #00008486 2,146.76 2,146.76 Voucher: 139389
139390 3/10/2025 cac01 CACEO 200032891 2/4/2025 WEBINAR REG MALIK 54.00 Voucher: 139390 200032892 2/4/2025 WEBINAR REG MALIK 54.00 200032890 2/4/2025 WEBINAR REG MALIK 36.00
200032894 2/4/2025 WEBINAR REG MALIK 36.00 180.00
139391 3/10/2025 can08 CANTEEN SAN111086 2/25/2025 COFFEE SUPPLIES PW 188.95 188.95 Voucher: 139391
139392 3/10/2025 sol01 CITY OF SOLANA BEACH 221027 2/18/2025 SCBA AIR COMPRESSOR FIRE 36,644.33 Voucher: 139392 221021 2/13/2025 FIRE RESOURCE POOL Q1/Q2 SB 16,870.97 221024 2/13/2025 FIRE MGMT SRVCS SB 717.00 54,232.30
139393 3/10/2025 com20 COMFORT SOLUTIONS GROUP DBA, UNIVERSAL AUTOMATION SVCS 1466 2/21/2025 SERVICE CALL PW 1,452.44 1,452.44 Voucher: 139393
139394 3/10/2025 hds01 CORE & MAIN LP W167431 1/28/2025 WATER METER PARTS 4,566.42 4,566.42 Voucher: 139394
139395 3/10/2025 cou01 COUNTY OF SAN DIEGO 02112025 2/11/2025 PARKING BAIL JAN 23,755.00 23,755.00 Voucher: 139395
139396 3/10/2025 end01 ENDURANT SPORTS LLC, DBA P2P RESCUE 3202 2/19/2025 RESCUE BOARDS CS 7,335.25 7,335.25 Voucher: 139396
139397 3/10/2025 fas03 FASTENAL COMPANY CASAD80672 2/24/2025 BEACH CLEANER PW 523.73 523.73 Voucher: 139397
139398 3/10/2025 fis12 FISHER INTEGRATED INC 2207 3/3/2025 VIDEO STREAMING FEB 1,400.00 1,400.00 Voucher: 139398
139399 3/10/2025 gre28 GREEN, MICHAEL Ref000179290 3/6/2025 UB Refund Cst #00008385 68.93 68.93 Voucher: 139399
139400 3/10/2025 jam08 JAMESON KENT HASLAM, DBA WEST COAST COMPANY 1138-2 3/4/2025 PHCC TRELLIS RPLCMNT 57,000.00 57,000.00 Voucher: 139400
139401 3/10/2025 los03 LOS ANGELES TRUCK CENTERS, LLC, DBA VELOCITY VEHICLE GROU RA290039032:02 2/25/2025 VEH REPAIR PW #77 2,587.95 2,587.95 Voucher: 139401
139402 3/10/2025 mma01 MMASC 12022 2/24/2025 MBRSHP NORGROVE 125.00 125.00 Voucher: 139402
Page: 3
19 April 7, 2025 Item 02
03/10/2025
Check List
City of Del Mar
4 4:05:24PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139403 3/10/2025 nor21 NORTH COUNTY CONCRETE, CUTTING, INC. 3057 2/25/2025 ASPHALT SRVCS PW 375.00 375.00 Voucher: 139403
139404 3/10/2025 nor13 NORTH COUNTY DISPATCH JPA202425-037 1/24/2025 DISPATCH - PW Q3 752.75 752.75 Voucher: 139404
139405 3/10/2025 con17 OCCUPATIONAL HEALTH CTRS, OF CALIFORNIA, A MEDICAL 85963686 2/12/2025 EMPLOYEE TESTING - FEB 692.00 Voucher: 139405 85898980 2/11/2025 EMPLOYEE TESTING - FEB 173.00 865.00 139406 3/10/2025 par35 PARADIGM MECHANICAL CORP, SAN DIEGO REFRIGERATION 110338 2/20/2025 HVAC SRVCS CH 505.00 505.00 Voucher: 139406
139407 3/10/2025 san75 SAN DIEGO MAIN 03042025 3/4/2025 BULK MAIL POSTAGE FY25 5,000.00 5,000.00 Voucher: 139407
139408 3/10/2025 sun05 SUNBELT RENTALS INC 165094298-0001 2/10/2025 EQUIP RENTAL PW 329.73 329.73 Voucher: 139408
139409 3/10/2025 ter01 TERMINIX INT CO LTD, PARTNERSHIP 456800190 2/19/2025 PEST CONTROL SRVCS FIRE 54.00 54.00 Voucher: 139409
139410 3/10/2025 uni28 UNITED RENTALS INC 244429559-001 2/24/2025 LIFT RENTAL PHCC REPAIRS 1,698.16 1,698.16 Voucher: 139410
139411 3/10/2025 ver12 VERIZON 73236986 2/20/2025 TELEPHONE FEB 128.54 Voucher: 139411 Z1236897 2/8/2025 TELEPHONE JAN 2.64 131.18 139412 3/10/2025 ver03 VERIZON WIRELESS 570653198-00006 2/18/2025 TELEPHONE FEB 249.67 Voucher: 139412 872374736-00003 2/18/2025 TELEPHONE FEB 239.23 872374736-00004 2/18/2025 TELEPHONE FEB 227.53
542070053-00002 2/20/2025 TELEPHONE FEB 168.34
570653198-00007 2/18/2025 TELEPHONE FEB 114.03
570653198-00009 2/18/2025 TELEPHONE FEB 40.02 1,038.82
139413 3/10/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83060918 2/25/2025 JANITORIAL SUPPLIES 1,353.98 Voucher: 139413 83055807 2/21/2025 JANITORIAL SUPPLIES 810.31 2,164.29 139414 3/10/2025 wes29 WEST COAST ARBORISTS INC223183 12/15/2024 TREE MAINT 12/1 - 12/15 2,580.00 Voucher: 139414 1-10898 2/25/2025 TREE MAINT 2/21 - 2/24 1,251.60 3,831.60 Sub total for GENERAL ACCOUNT US BANK: 179,647.09
Page: 4
20 April 7, 2025 Item 02
03/10/2025
Check List
City of Del Mar
5 4:05:24PM
apChkLst Final Page:
43 checks in this report. Grand Total All Checks: 844,206.11 Page: 5
21 April 7, 2025 Item 02
03/12/2025
Check List
City of Del Mar
1 10:08:51AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139415 3/12/2025 pri11 PRINCIPAL FINANCIAL GROUP, PLIC-SBD GRAND ISLAND 9709760-25 2/25/2025 LIFE INSURANCE - CM 310.57 310.57 Voucher: 139415
139416 3/12/2025 sdg02 SAN DIEGO GAS & ELECTRIC0066 5491 6833 1 2/5/2025 UTILITIES JAN 6,191.37 Voucher: 139416 0081 7377 2988 5 2/5/2025 UTILITIES JAN 6,019.97 2100 0065 8024 7 2/5/2025 UTILITIES JAN 109.03
0012 6209 1548 9 1/30/2025 UTILITIES JAN 101.28
0099 5222 5392 9 2/3/2025 UTILITIES JAN 22.14
0085 7750 3585 7 2/6/2025 UTILITIES JAN 18.92
0057 1108 9098 1 3/7/2025 UTILITIES FEB 13.24
0057 1108 9098 1 1/7/2025 UTILITIES DEC 13.15
0057 1108 9098 1 2/5/2025 UTILITIES JAN 13.12
0066 5491 5032 1 2/3/2025 UTILITIES JAN 11.52 12,513.74 139417 3/12/2025 sig12 SIGNA DIGITAL SOLUTIONS INCAR-S325637 3/11/2025 COPIER MTC - FINANCE 376.98 376.98 Voucher: 139417
Sub total for GENERAL ACCOUNT US BANK: 13,201.29
Page: 1
22 April 7, 2025 Item 02
03/12/2025
Check List
City of Del Mar
2 10:08:51AM
apChkLst Final Page:
3 checks in this report. Grand Total All Checks: 13,201.29 Page: 2
23 April 7, 2025 Item 02
03/18/2025
Check List
City of Del Mar
1 9:24:11AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6673 3/18/2025 act04 ACTIVE NETWORK LLC 1015613 2/25/2025 JR LFGRD PRGM 750.00 750.00 Voucher: 6673
6674 3/18/2025 cal81 CALLTOWER INC 202409769 2/25/2025 TELEPHONE MAR 959.63 959.63 Voucher: 6674
6675 3/18/2025 sun07 CENTRALSQUARE TECH LLC431055 2/3/2025 TRAKIT MAINT 10/1-9/30/25 8,340.24 8,340.24 Voucher: 6675
6676 3/18/2025 civ02 CIVIC SOLUTIONS INC 105443 2/3/2025 CONSULTING SRVCS JAN 13,720.00 Voucher: 6676 105603 3/3/2025 CONSULTING SRVCS FEB 11,270.00 105444 2/3/2025 CONSULTING SRVCS JAN 158.00 25,148.00
6677 3/18/2025 cor11 CORODATA MEDIA STORAGE INC DS1311126 2/28/2025 STORAGE SRVCS FEB 233.33 233.33 Voucher: 6677
6678 3/18/2025 cor07 CORODATA RECORDS MGT INCRS7069311 2/28/2025 STORAGE SRVCS FEB 161.75 161.75 Voucher: 6678
6679 3/18/2025 cor22 CORVEL CORPORATION 1777581 2/18/2025 MED MAINT - FEB 250.00 250.00 Voucher: 6679
6680 3/18/2025 cos06 COSCO FIRE PROTECTION INC1000709012 2/19/2025 FIRE ALARM MTC CH 667.60 667.60 Voucher: 6680
6681 3/18/2025 dai03 DAILY DIRECT MAIL 14701-3 3/11/2025 BULK MAILING PW 429.00 Voucher: 6681 14701-4 3/11/2025 UTILITY BILLS MAR 240.00 14701-2 3/11/2025 UTILITY BILLS FEB 240.00 909.00
6682 3/18/2025 dix01 DIXIELINE LUMBER CO 06-0589230 2/28/2025 OPERATING SUPP CS 185.91 Voucher: 6682 06-0589124 2/27/2025 OPERATING SUPP PW 111.85 06-0589297 2/28/2025 OPERATING SUPP PW 45.25
06-0589933 3/6/2025 OPERATING SUPP FIRE 37.25
06-0589142 2/27/2025 OPERATING SUPP PW 24.46
06-0588857 2/26/2025 OPERATING SUPP FIRE 8.80
06-0589545 3/3/2025 OPERATING SUPP PW 8.75 422.27
6683 3/18/2025 fer07 FERGUSON ENTERPRISES LLC, DBA FERGUSON WATERWORKS 0875845 2/26/2025 WATER METER PARTS 1,221.22 Voucher: 6683 0875225 2/26/2025 WATER METER PARTS 823.57 0876122 3/1/2025 WATER METER PARTS 626.05 2,670.84
6684 3/18/2025 hel04 HELIX ENVIRONMENTAL PLANNING 126759 2/21/2025 RIVER PATH EXT PHASE 3 FEB 1,168.75 1,168.75 Voucher: 6684
6685 3/18/2025 ips02 IPS GROUP INC INV106695 1/31/2025 PRKG MTR TRANS FEE JAN 3,346.48 Voucher: 6685 INV106279 1/27/2025 PRKG SUPPLIES CS 167.48 3,513.96 Page: 1
24 April 7, 2025 Item 02
03/18/2025
Check List
City of Del Mar
2 9:24:11AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6686 3/18/2025 ful01 KURT MORGAN 43467 3/5/2025 REG ENVELOPES CH 745.13 745.13 Voucher: 6686
6687 3/18/2025 man12 MANERI TRAFFIC CONTROL INC, DBA MTC 23290 2/27/2025 CROSSWALK REPLACEMNT 9,667.14 Voucher: 6687 23291 2/27/2025 TRAFFIC MAINT SUPP PW 952.92 10,620.06 6688 3/18/2025 mik03 MIKHAIL OGAWA ENGINEERING11880 2/3/2025 CLEAN WATER SRVCS JAN 29,419.94 Voucher: 6688 11922 3/2/2025 CLEAN WATER SRVCS FEB 21,761.74 11925 3/2/2025 FOG SRVCS FEB 2,453.00
11881 2/3/2025 SAN DIEGUITO TMDL JAN 652.72
11923 3/2/2025 SAN DIEGUITO TMDL FEB 521.77
11924 3/2/2025 SR SCIENTIST SRVCS FEB 131.13 54,940.30
6689 3/18/2025 nor13 NORTH COUNTY DISPATCH JPA202324-202 7/3/2024 DISPATCH - FIRE 27,350.61 Voucher: 6689 202324-203 7/3/2024 DISPATCH - PW Q1 1,053.85 28,404.46 6690 3/18/2025 off03 OFFICE DEPOT 396351299001 11/14/2024 OFFICE SUPP PLNG 6.12 6.12 Voucher: 6690
6691 3/18/2025 opt03 OPTIMIZED INVESTMENT PARTNERS, LLC 1350 3/12/2025 INVSTMT SRVCS - FEB 2,995.25 2,995.25 Voucher: 6691
6692 3/18/2025 par51 PARKWOOD LANDSCAPE MAINT INC 109014 2/28/2025 LANDSCAPE SRVCS FEB 17,930.00 17,930.00 Voucher: 6692
6693 3/18/2025 pho01 PHOENIX GROUP INFO SYSTEMS 012025036 2/19/2025 CITE SRVCS - JAN 16,115.74 Voucher: 6693 0120251036 2/19/2025 ADMIN CITE SRVCS - JAN 959.77 17,075.51 6694 3/18/2025 pit01 PITNEY BOWES GLOBAL FIN SRVCS 3107136409 3/11/2025 EQUP RENTAL 1/30-4/29 974.94 974.94 Voucher: 6694
6695 3/18/2025 pru01 PRUDENTIAL OVERALL SUPPLY132302301 2/28/2025 UNIFORMS PW - 2/28 133.09 133.09 Voucher: 6695
6696 3/18/2025 sca12 SCA OF CA LLC CA1000219 2/28/2025 SWEEPING SRVCS FEB 2,868.10 2,868.10 Voucher: 6696
6697 3/18/2025 sol06 SOLANA CENTER FOR ENV, INNOVATION 40-45-2-25 3/12/2025 SB 1383 SUPP SRVCS FEB 2,854.25 Voucher: 6697 40-45-1-25 2/14/2025 SB 1383 SUPP SRVCS JAN 2,523.49 40-45-12-24 1/14/2025 SB 1383 SUPP SRVCS DEC 2,178.76 7,556.50 6698 3/18/2025 tow05 TOWNSEND PUBLIC AFFAIRS INC 23036 3/1/2025 LEGISLATIVE SRVCS MAR 4,000.00 4,000.00 Voucher: 6698
6699 3/18/2025 tyl02 TYLER TECHNOLOGIES INC 045-501670 2/1/2025 EXECUTIME SFTWR-3/1-2/28/26 4,442.30 4,442.30 Voucher: 6699
Page: 2
25 April 7, 2025 Item 02
03/18/2025
Check List
City of Del Mar
3 9:24:11AM
apChkLst Final Page:
Sub total for EFT GENERAL ACCOUNT US BANK: 197,887.13
Page: 3
26 April 7, 2025 Item 02
03/18/2025
Check List
City of Del Mar
4 9:24:11AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139418 3/18/2025 ale06 ALEEM, JALEH 02272025 2/27/2025 CITATION REFUND 378.00 378.00 Voucher: 139418
139419 3/18/2025 amb03 AMBERWICK CORP 69215 2/19/2025 BUCKETS PW 135.94 135.94 Voucher: 139419
139420 3/18/2025 sbc03 AT&T 9391065056 2/27/2025 TELEPHONE FEB 30.28 Voucher: 139420 9391065053 2/27/2025 TELEPHONE FEB 30.26 9391065054 2/27/2025 TELEPHONE FEB 30.26
9391065055 2/27/2025 TELEPHONE FEB 30.26 121.06
139421 3/18/2025 azt02 AZTEC LANDSCAPING INC, DBA AZTEC JANITORIAL J2014 2/28/2025 JANITORIAL SRVCS CH 2,564.00 Voucher: 139421 J2015 2/28/2025 JANITORIAL SRVC PW 501.00 3,065.00 139422 3/18/2025 car30 CARSTENS, BLACK & MINTEER LLP 34831 3/6/2025 SANDAG LOSSAN SRVCS FEB 3,675.00 3,675.00 Voucher: 139422
139423 3/18/2025 emb02 CHRISTOPHER J GIAQUINTA, DBA EMBROIDERY EXPRESS 872154 2/28/2025 EMBROIDERY PW 374.17 374.17 Voucher: 139423
139424 3/18/2025 coa21 COAST NEWS GROUP 00155854 1/31/2025 AD - PUBLIC HEARING 178.25 Voucher: 139424 00155853 1/31/2025 AD - PUBLIC HEARING 166.63 344.88 139425 3/18/2025 day03 DAY WIRELESS SYSTEMS INV851674 11/21/2024 INSTALL VEH EQUIP LFGRD 6,937.99 6,937.99 Voucher: 139425
139426 3/18/2025 des07 DESANTIS, MARIA 02272025 2/27/2025 OVERPMT REFUND 56.00 56.00 Voucher: 139426
139427 3/18/2025 ats01 GARDA CL WEST LOCKBOX #233209 10808853 3/1/2025 ARMORED SRVCS MAR 727.67 727.67 Voucher: 139427
139428 3/18/2025 gol16 GOLDFARB & LIPMAN LLP 480913 2/24/2025 LEGAL FEES JAN 2,890.00 2,890.00 Voucher: 139428
139429 3/18/2025 hin06 HINDERLITER DE LLAMAS AND, ASSOC SIN048006 3/15/2025 SALES TAX SRVCS JAN/MAR 1,237.80 Voucher: 139429 SIN048102 3/15/2025 MQ TAX SRVCS JAN/MAR 310.50 1,548.30 139430 3/18/2025 dar05 JEFFREY SCOTT ARVESON, DBA DAR SERVICES 03012025 3/1/2025 DEAD ANIMAL RMVL FEB 480.00 480.00 Voucher: 139430
139431 3/18/2025 los03 LOS ANGELES TRUCK CENTERS, LLC, DBA VELOCITY VEHICLE GROU RA290039032:01 2/14/2025 FREIGHTLINER RPR PW BAL 1,416.08 1,416.08 Voucher: 139431
139432 3/18/2025 mun11 MUNICIPAL SEWER TOOLS INV-000659 2/24/2025 SEWER SUPPLIES PW 93.31 93.31 Voucher: 139432
139433 3/18/2025 mur09 MURILLO, SOPHIA 03102025 3/10/2025 CITATION REFUND 53.00 53.00 Voucher: 139433
Page: 4
27 April 7, 2025 Item 02
03/18/2025
Check List
City of Del Mar
5 9:24:11AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139434 3/18/2025 boh02 NANCY K. BOHL INC. DBA:, THE COUNSELING TEAM INTL INV103626 3/4/2025 EAP SRVCS- MAR 390.00 390.00 Voucher: 139434
139435 3/18/2025 nat16 NATIONAL SAFETY COMPLIANCE INC 100644 2/28/2025 EMPLOYEE TESTING 299.76 299.76 Voucher: 139435
139436 3/18/2025 fir12 PAUL ROTTENBERG, DBA FIRESTATS LLC 2025-102 3/5/2025 FIRESTAT PROG - DEC/JAN 250.00 Voucher: 139436 2024195 12/17/2024 FIRE STATS PROG NOV 125.00 375.00 139437 3/18/2025 rui01 RUILOVA, STEVEN DUVAL 02262025 2/26/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139437
139438 3/18/2025 san138 SAN DIEGO ELEVATOR & LIFTS9566 2/28/2025 ELEV REPAIR CH 500.00 Voucher: 139438 9577 2/28/2025 ELEVATOR MAINT FEB 200.00 9468 2/28/2025 QTRLY ELEV MTC DEC/FEB 150.00
9574 3/6/2025 QTRLY ELEV MTC JAN/MAR 150.00 1,000.00
139439 3/18/2025 sdg02 SAN DIEGO GAS & ELECTRIC0066 5392 2766 7 3/7/2025 UTILITIES FEB 1,022.86 Voucher: 139439 0069 0908 1676 1 3/7/2025 UTILITIES FEB 380.67 0065 9549 9411 6 1/7/2025 UTILITIES DEC 31.75
0065 9549 9411 6 12/5/2024 UTILITIES DEC 30.52
0065 9549 9411 6 2/6/2025 UTILITIES JAN 29.17
0065 9549 9411 6 3/7/2025 UTILITIES FEB 25.30
0099 5222 5392 9 3/5/2025 UTILITIES FEB 20.18
0065 9549 9411 6 11/5/2024 UTILITIES NOV -47.87 1,492.58 139440 3/18/2025 san112 SAN DIEGO HUMANE SOCIETY, & SPCA MAR-25 3/1/2025 ANIMAL SRVCS MAR 4,255.00 4,255.00 Voucher: 139440
139441 3/18/2025 sou02 SOUTHCOAST HEATING & AIR COND. 1424472 2/28/2025 HVAC MAINT PW 359.00 359.00 Voucher: 139441
139442 3/18/2025 sou08 SOUTHWEST SIGNAL SERVICE84070 2/28/2025 TRAFFIC SIGNAL MTC FEB 1,296.22 Voucher: 139442 84068 2/28/2025 PM SIGNAL INSP FEB 472.50 84069 2/28/2025 TRAFFIC SIGNAL MTC FEB 53.75 1,822.47
139443 3/18/2025 sta36 STANDARD PLUMBING SUPPLY CO, DBA MWI PLUMBERS SUPPLY YFJD65 3/5/2025 WATER METER PARTS 26.49 26.49 Voucher: 139443
139444 3/18/2025 uni25 STAXUP - UNITS LLC 19135 3/5/2025 STORAGE CS MAR 289.85 289.85 Voucher: 139444
139445 3/18/2025 swe07 SWEEDLER, ALAN 03102025 3/10/2025 APPEAL REFUND 250.00 250.00 Voucher: 139445
Page: 5
28 April 7, 2025 Item 02
03/18/2025
Check List
City of Del Mar
6 9:24:11AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139446 3/18/2025 ter11 TERMINIX COMMERCIAL 457272853 3/4/2025 PEST CONTROL SRVCS CH 159.00 Voucher: 139446 457272970 3/4/2025 PEST CONTROL SRVCS CS 128.26 457272938 3/4/2025 PEST CONTROL SRVCS LIBRARY 113.26
457272891 3/4/2025 PEST CONTROL SRVCS PHCC 109.18 509.70 139447 3/18/2025 t-mo01 T-MOBILE USA INC 980755647 2/21/2025 TELEPHONE FEB 11.90 11.90 Voucher: 139447
139448 3/18/2025 tre07 TREDENT DATA SYSTEMS INC56010 3/10/2025 ANNUAL TDS MAINT 5,000.00 5,000.00 Voucher: 139448
139449 3/18/2025 tre03 TRERISE, ELIZABETH 02262025 2/26/2025 EVENT CXL REFUND 252.50 252.50 Voucher: 139449
139450 3/18/2025 und01 UNDERGROUND SERVICE ALERT 220250229 3/1/2025 CONT SRVC FEB 121.00 121.00 Voucher: 139450
139451 3/18/2025 usb03 US BANK CORP PYMT SYSTEMS 4246 0445 5565 02031/22/2025 US BANK JAN CHARGES 21,500.69 21,500.69 Voucher: 139451
139452 3/18/2025 ver03 VERIZON WIRELESS 570653198-00008 2/18/2025 TELEPHONE FEB 360.21 360.21 Voucher: 139452
139453 3/18/2025 vic01 VICTOR, BARBARA B 02262025 2/26/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139453
139454 3/18/2025 vis07 VISTA PAINT CORPORATION 2025-758962-00 12/31/2024 PAINT SUPPLIES SVC CHG 15.82 15.82 Voucher: 139454
139455 3/18/2025 wol05 WOLFF, STEPHEN 03102025 3/10/2025 PERMIT FEE REFUND 1,289.84 1,289.84 Voucher: 139455
Sub total for GENERAL ACCOUNT US BANK: 63,518.21
Page: 6
29 April 7, 2025 Item 02
03/18/2025
Check List
City of Del Mar
7 9:24:11AM
apChkLst Final Page:
65 checks in this report. Grand Total All Checks: 261,405.34 Page: 7
30 April 7, 2025 Item 02
31 April 7, 2025 Item 02
32 April 7, 2025 Item 02
33 April 7, 2025 Item 02
03/24/2025
Check List
City of Del Mar
1 2:23:43PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6706 3/25/2025 avi03 AVI SYSTEMS INC 89037649 2/7/2025 MICROPHONE RPLCMT CH 10,431.37 10,431.37 Voucher: 6706
6707 3/25/2025 cor23 CORODATA SHREDDING INC DN 1511733 2/28/2025 SHREDDING SRVCS FEB 41.95 41.95 Voucher: 6707
6708 3/25/2025 dev02 DEVANEY PATE MORRIS & CAMERON 10230 3/17/2025 CITY ATTORNEY FEB 51,274.80 Voucher: 6708 10231 3/17/2025 LEGAL FEES FEB 2,835.75
10227 3/17/2025 LEGAL FEES FEB 2,732.80
10229 3/17/2025 LEGAL FEES FEB 2,261.80
10234 3/17/2025 LEGAL FEES FEB 2,028.00
10232 3/17/2025 LEGAL FEES FEB 1,693.50
10233 3/17/2025 LEGAL FEES FEB 686.00
10228 3/17/2025 LEGAL FEES FEB 170.80 63,683.45
6709 3/25/2025 fer07 FERGUSON ENTERPRISES LLC, DBA FERGUSON WATERWORKS 0876351 3/5/2025 WATER METER PARTS 432.65 432.65 Voucher: 6709
6710 3/25/2025 pru01 PRUDENTIAL OVERALL SUPPLY132303467 3/7/2025 UNIFORMS PW - 3/7 113.03 Voucher: 6710 132303465 3/7/2025 MATS PW - 3/7 15.47
132303466 3/7/2025 SHOP TOWELS PW - 3/7 4.93 133.43
6711 3/25/2025 san56 SAN ELIJO JOINT POWERS, AUTHORITY 03112025 3/11/2025 OPERATION/MAINT 4Q 319,757.00 Voucher: 6711 03062025 3/6/2025 RECLAIMED WATER JAN/FEB 10,467.08 330,224.08 6712 3/25/2025 tru09 TRUE NORTH COMPLIANCE SRVCS DM24-07/08/09 10/2/2024 BLDG CODE PC INSP Q1 220,330.03 220,330.03 Voucher: 6712
6713 3/25/2025 uti01 UTILITY SPECIALISTS INC 28838 2/28/2025 UP - 1A STRATFORD S JAN 46,876.75 Voucher: 6713 28836 2/28/2025 UP - X1A CREST CNYN JAN 7,333.75 28837 2/28/2025 UP - 1B STRATFORD N. JAN 3,249.00
28839 2/28/2025 UP - 1A STRATFORD JAN 518.81 57,978.31
6714 3/25/2025 wex01 WEX BANK 0496-00-496530-7 3/6/2025 GAS & OIL PW FEB 3,395.96 3,395.96 Voucher: 6714
Sub total for EFT GENERAL ACCOUNT US BANK: 686,651.23
Page: 1
34 April 7, 2025 Item 02
03/24/2025
Check List
City of Del Mar
2 2:23:43PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139456 3/25/2025 atk02 ATKINSON, ANDELSON, LOYA, RUDD 743141 2/28/2025 LEGAL FEES FEB 425.25 425.25 Voucher: 139456
139457 3/25/2025 ber21 BERT W. SALAS, INC 03112025 3/11/2025 OCEAN VIEW IMP PROJ 2,261.15 2,261.15 Voucher: 139457
139458 3/25/2025 cin02 CINTAS 5259042303 3/13/2025 FIRST AID KIT SUPPLIES CH 38.50 Voucher: 139458 5259042301 3/13/2025 FIRST AID KIT SUPPLIES PW 228.35 266.85 139459 3/25/2025 cli04 CLIFTONLARSONALLEN LLP L251135276 3/16/2025 AUDIT SRVCS FEB 4,000.00 4,000.00 Voucher: 139459
139460 3/25/2025 coa10 COASTAL LIVESCAN SERVICES43424 2/28/2025 LIVESCAN SRVCS FEB 372.00 372.00 Voucher: 139460
139461 3/25/2025 cou16 COUNTY OF SAN DIEGO - REGIONAL, COMM SYSTEM 25CTOFDMC08 3/1/2025 RCS PAGING SRVCS - FEB 70.00 70.00 Voucher: 139461
139462 3/25/2025 cou11 COUNTY OF SAN DIEGO APCDAPCD2017-SITE-02403 3/5/2025 DISTRICT FEES 687.00 687.00 Voucher: 139462
139463 3/25/2025 fas03 FASTENAL COMPANY CASAD80644 2/11/2025 FACILITY MAINT SUPP PW 758.59 Voucher: 139463 CASAD62145 4/24/2020 FACILITY MAINT SUPP RFND -19.62 CASAD59816 10/7/2019 FACILITY MAINT SUPP RFND -83.07 655.90 139464 3/25/2025 gol16 GOLDFARB & LIPMAN LLP 481646 3/17/2025 LEGAL FEES FEB 340.00 340.00 Voucher: 139464
139465 3/25/2025 hom01 HOME DEPOT CREDIT SRVCS6035 3225 0103 77602/28/2025 MAINT/RPR SUPP PW FEB 1,866.30 1,866.30 Voucher: 139465
139466 3/25/2025 nce01 NORTH COUNTY EVS INC 8868 2/18/2025 FIRE ENGINE MAINT 10,927.49 10,927.49 Voucher: 139466
139467 3/25/2025 con17 OCCUPATIONAL HEALTH CTRS, OF CALIFORNIA, A MEDICAL 86029069 2/19/2025 EMPLOYEE TESTING FEB 173.00 173.00 Voucher: 139467
139468 3/25/2025 one13 ONE TRIPP TREE SERVICE 03202025 3/20/2025 TREE RMVL REIMB 37,925.00 37,925.00 Voucher: 139468
139469 3/25/2025 pac05 PACIFIC PIPELINE SUPPLY S100472476-002 3/4/2025 WATER METER PARTS 232.55 232.55 Voucher: 139469
139470 3/25/2025 ram04 RAMP, WENDY 03142025 3/14/2025 CITATION REFUND 105.00 105.00 Voucher: 139470
139471 3/25/2025 rcp01 RCP BLOCK & BRICK INC. 33317133 3/6/2025 GROUND MATERIAL PW 819.01 819.01 Voucher: 139471
139472 3/25/2025 san136 SAN DIEGO COUNTY SHERIFF'S DEP, ATTN: F BERHE/FINANCIAL CALIDDEL02 3/3/2025 CAL-ID PROG JAN/JUN 459.00 459.00 Voucher: 139472
Page: 2
35 April 7, 2025 Item 02
03/24/2025
Check List
City of Del Mar
3 2:23:43PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139473 3/25/2025 sdg02 SAN DIEGO GAS & ELECTRIC0092 4576 5583 8 3/14/2025 UTILITIES FEB 176.92 Voucher: 139473 0012 6209 1548 9 3/3/2025 UTILITIES FEB 108.08 0096 3381 7034 7 1/7/2025 UTILITIES DEC 38.31
0096 3381 7034 7 12/5/2024 UTILITIES NOV 37.92
0096 3381 7034 7 2/5/2025 UTILITIES JAN 31.27
0096 3381 7034 7 3/7/2025 UTILITIES FEB 29.94
0097 5436 8967 5 12/5/2024 UTILITIES NOV 21.98
0097 5436 8967 5 1/7/2025 UTILITIES DEC 21.95
0097 5436 8967 5 2/5/2025 UTILITIES JAN 20.28
0097 5436 8967 5 3/7/2025 UTILITIES FEB 18.88
0053 7739 5442 0 3/7/2025 UTILITIES FEB 18.49
0053 7739 5442 0 1/7/2025 UTILITIES DEC 18.12
0053 7739 5442 0 2/6/2025 UTILITIES JAN 17.79
0053 7739 5442 0 12/5/2024 UTILITIES NOV 17.36
0096 3381 7034 7 11/6/2024 UTILITIES OCT -45.68
0097 5436 8967 5 11/5/2024 UTILITIES OCT -55.23
0053 7739 5442 0 11/5/2024 UTILITIES OCT -59.32 417.06
139474 3/25/2025 sig12 SIGNA DIGITAL SOLUTIONS INC39108381 3/12/2025 COPIER CH MAR 812.64 812.64 Voucher: 139474
139475 3/25/2025 bra18 TERRENCE BRABSON 03192025 3/19/2025 VOLUNTEER RECEP ENTRTNMT 386.00 386.00 Voucher: 139475
139476 3/25/2025 uni31 UNITED SITE SRVCS OF, CALIFORNIA INC 114-14026484 3/6/2025 PORTABLE RESTROOM SRVCS 1,450.85 Voucher: 139476 114-14026487 3/6/2025 PORTABLE RESTROOM SRVCS 565.25 114-14026486 3/6/2025 PORTABLE RESTROOM SRVCS 265.25 2,281.35 139477 3/25/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83088981 3/10/2025 JANITORIAL SUPPLIES 823.25 Voucher: 139477 83092063 3/11/2025 JANITORIAL SUPPLIES 1,106.71 1,929.96 139478 3/25/2025 zon02 ZONE TRAFFIC ENGINEERING, CONSULTING 24001-02 2/27/2025 TRAFFIC ENGR SRVCS FEB 340.00 340.00 Voucher: 139478
Sub total for GENERAL ACCOUNT US BANK: 67,752.51
Page: 3
36 April 7, 2025 Item 02
03/24/2025
Check List
City of Del Mar
4 2:23:43PM
apChkLst Final Page:
32 checks in this report. Grand Total All Checks: 754,403.74 Page: 4
37 April 7, 2025 Item 02
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Kaitlyn Elliott-Norgrove, Special Projects & Programs Manager Via Ashley Jones, City Manager
DATE: April 7, 2025
SUBJECT: Authorization to Apply for Smart Growth Incentive Program Grant Funds from the San Diego Association of Governments
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Adopt a Resolution (Attachment A) authorizing the City Manager to submit Smart Growth Incentive Program (SGIP) Grant Funds applications to the San Diego Association of Governments (SANDAG) for three City projects; and 2) Authorize the City Manager to approve and execute all agreements and related documents necessary for the grants.
BACKGROUND:
SANDAG is the region’s primary public planning, transportation, and research agency, comprising the 18 cities and the County of San Diego. SANDAG serves as the public forum for regional policy decisions about growth, transportation, environmental management, housing, open space, energy, public safety, and binational collaboration.
SANDAG receives local, state, and federal funds to implement regional policies, programs, and projects that advance its vision. SANDAG passes through a portion of its funding through several competitive grant programs.
SANDAG is currently soliciting applications for its SGIP. The goal of this program is to fund comprehensive planning activities, public infrastructure projects, and climate action plan projects that facilitate compact, mixed-use, transit-oriented development and increase housing and transportation choices. SGIP is funded through the TransNet Extension Ordinance.
DISCUSSION/ANALYSIS:
The SGIP Call for Projects includes three distinct funding categories: Planning, Capital, and Climate Action Plan. The solicitation is competitive and applications are scored off distinct rubrics. While in-kind or cash matches are not required, applications will receive five (5) points by committing a match of 25% or more. City staff is preparing the following three grant applications, each of which includes an in-kind and/or cash match that is greater than 25% to make the project competitive:
1 April 7, 2025 Item 04
City Council Agenda Report
Authorization to Apply for SANDAG SGIP Funding
April 7, 2025
1. Climate Action Plan Update and Greenhouse Gas Emissions Inventory Project (Climate Action Plan)
A City Council Work Plan Tier 2 project in Fiscal Year (FY) 2025-26 and FY 2026- 27, this project will result in an update to the City’s 2016 Climate Action Plan, new greenhouse gas emissions inventories, and mitigation strategies that align with other plans in the region and industry best practices.
FUNDING SOURCE AMOUNT
IN-KIND MATCH* $75,000
REQUESTED SGIP FUNDS $164,000
TOTAL PROJECT COST $239,000
*Includes staff time for the City’s Special Projects & Programs Manager, who oversees the Climate Action Plan, throughout the three-year grant term.
2. 10th Street Affordable Housing Project (Capital)
This project will facilitate the construction of affordable housing (4 to 8 units) for lower income households on a small City-owned vacant lot in an urbanized location on 10th Street in the City of Del Mar. A project schedule is included as Attachment B. This site is centrally located on the City’s commercial corridor at 10th Street and Camino del Mar. The site is located within the City’s Civic Center complex and is adjacent to a R-2 zone residential neighborhood that is predominately developed with single dwelling unit and duplex development.
The site is located within immediate walking distance of retail and commercial services, public transit (101 bus stop), Shores Park, and Del Mar Community Connections which is a local non-profit that provides support for local seniors and other special needs populations seeking assistance with housing and other services.
The City prepared feasibility studies in June 2022, including architectural concepts, zoning assessments, and economic/financial feasibility information that demonstrated the site is feasible for affordable housing development.
FUNDING SOURCE AMOUNT
IN-KIND MATCH* $804,600
LOCAL MATCH** $500,000
REQUESTED SGIP FUNDS $3,500,000
TOTAL PROJECT COST $4,804,600
*Incudes staff time, additional consultant time beyond grant allocation, and waiver of fees for developer.
**From existing City Housing Fund.
2 April 7, 2025 Item 04
City Council Agenda Report
Authorization to Apply for SANDAG SGIP Funding
April 7, 2025
3. Camino del Mar Bridge Replacement Project (Capital)
Funding for this project will close the remaining local match funding gap of $2.7 million. The Camino Del Mar Bridge Replacement Project is one of the City’s current Capital Improvement Program projects that will replace the roadway bridge over the San Dieguito River adjacent to North Beach. The new bridge will accommodate one traffic lane in each direction and bike lanes and sidewalks on both sides. As of May 2024, the project had cleared state and federal environmental review as geotechnical surveys and engineering design work continued.
The City’s design consultant, Kleinfelder, initiated the final design in April 2023.
Included in this phase are field investigations, coordination with external utilities for the temporary displacement and design of infrastructure in the new bridge, final bridge and roadway designs, and resource agency permitting. Design and coordination with permitting agencies will continue through the end of 2025. Upon completion of design, Caltrans will review the final bid package and provide authorization for construction. This is tentatively scheduled for January through June 2026. With Caltrans’ approval, a Request for Bids will be issued with the bid phase occurring approximately June through November 2026. The Notice to Proceed for the 36-month construction is forecasted for December 2026 – December 2029.
FUNDING SOURCE AMOUNT
FEDERAL HIGHWAY
ADMINISTRATION – HIGHWAY
BRIDGE PROGRAM
$64,850,000 (secured)
COUNTY OF SAN DIEGO BOARD
OF SUPERVISORS
$3,500,000 (secured)
STATE PRIORITY LEGISLATIVE
BUDGET PROJECTS (AB 179)
$2,200,000 (secured)
REQUESTED SGIP FUNDS $2,700,000
TOTAL PROJECT COST $73,250,000
A copy of the required SGIP grant application is included as Attachment C for reference.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item.
Pending grant award(s), staff will return to the City Council with any necessary budget adjustments.
ENVIRONMENTAL IMPACT:
The action being considered is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” per Section 15378(b)(5) of CEQA Guidelines. The 3 April 7, 2025 Item 04
City Council Agenda Report
Authorization to Apply for SANDAG SGIP Funding
April 7, 2025
action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
The three projects for which the City is seeking funding through the current SGIP competition are City Council priorities in FY 2024-25, FY 2025-26, and FY 2026-27.
ATTACHMENTS:
Attachment A – Resolution Authorizing Submittal of Applications Attachment B – 10th Street Project Schedule
Attachment C – SGIP Program Application
4 April 7, 2025 Item 04
ATTACHMENT A
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA AUTHORIZING THE CITY MANAGER TO
APPLY FOR SMART GROWTH INCENTIVE PROGRAM GRANT
FUNDS FROM THE SAN DIEGO ASSOCIATION OF
GOVERNMENTS
WHEREAS, the San Diego Association of Governments (SANDAG) is soliciting applications for its Smart Growth Incentive Program (SGIP) Cycle 6; and WHEREAS, the goal of this program is to fund planning, capital and climate action planning activities that facilitate compact, mixed-use, transit-oriented development and increase housing and transportation choices; and
WHEREAS, up to $45 million of TransNet funding for Smart Growth Incentive Program (SGIP) projects is available to local jurisdictions and the County of San Diego through the SGIP Program; and
WHEREAS, the City of Del Mar wishes to receive grant funding from SANDAG; and WHEREAS, the City of Del Mar certifies that it has an adopted Climate Action Plan (CAP) or Greenhouse Gas (GHG) reduction plan that includes the following items:
Establishes a locally appropriate 2030 GHG reduction target for communitywide GHG emissions derived from the State’s legislative target for 2030 (as established by SB 32 or as amended by future legislation) and establishes long-term targets;
Quantifies, using substantial evidence, how local GHG reduction strategies, programs, and measures would meet or exceed the local GHG reduction target; and
Establishes a mechanism to monitor the plan’s progress toward achieving the target, including reporting data to SANDAG and a requirement to amend the plan if it is not achieving adopted goals.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that the City is authorized to submit a grant application for the following Projects to SANDAG, which are referred to as:
The Climate Action Plan Update and Greenhouse Gas Emission Inventory Project;
The 10th Street Affordable Housing Project; and
The Camino del Mar Bridge Replacement Project.
BE IT FURTHER RESOLVED that the City Council authorizes the City Manager, or the City Manager’s designee, to submit applications and all related materials for Smart Growth Incentive Program Grant Funds from the San Diego Association of Governments, and to approve and execute, on behalf of the City of Del Mar, all agreements and related documents necessary and proper for the grant(s).
5 April 7, 2025 Item 04
Resolution No. 2025-XX
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 7th day of April, 2025. _____________________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
________________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2025-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 7th day of April, 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
6 April 7, 2025 Item 04
1 Project Schedule – Cycle 6 SGIP Grant City of Del Mar 10th Street Affordable Housing Project Schedule covers pre-development studies through construction (4 to 8 lower income units on City’s 10th Street vacant lot).
Project Task Description Outcome/Output Deliverables
Task 1: Execute Task
Order(s) for Consultant
Services for PreDevelopment/Due Diligence
Studies
Secure signed agreement(s) between the City and
consultant(s)
Consultant task orders
by December 2025
Task 2: Conduct Economic
Studies/
Due Diligence
Supplemental economic studies, financial feasibility
analysis, and identification of property encumbrances
Consultant studies and reports
by July 2026
Task 3: Conduct
Transportation Studies/
Due Diligence
Transportation due diligence analysis to assess
mobility, access, traffic, and parking
Consultant studies and reports
by July 2026
Task 4: Conduct
Environmental Studies/
Due Diligence
Environmental assessments (i.e., geotechnical/soils
analysis, biology report)
Consultant studies and reports
by July 2026
Task 5: Conduct Site Design
Studies/
Due Diligence
Site design feasibility analysis, including view corridor analysis related to public scenic views
Consultant studies and reports
by July2026
Task 6: Conduct
Infrastructure Studies/
Due Diligence
Utilities/Infrastructure conditions assessment (i.e.,
water, sewer, stormwater, street, sidewalk, access)
Consultant studies and reports
by July 2026
Task 7: Surplus Land Act Seek HCD approval to obtain exemption under SLA for 100% affordable housing development
Complete analysis and submit exemption to HCD for
approval which takes between 30 to 60 days subject
to HCD workload and application completeness.
Submit application
by January 2026
HCD approval
by April 2026
Task 8: Solicit and Select
Developer
City to follow local process for RFP/RFQ and
solicitation of proposals for competitive selection
process. The highest ranked firm will be selected
considering teams relevant experience in affordable
housing development, coastal development,
familiarity with City of Del Mar, approach to the work, and cost. City Council action will be processed for
developer selection.
City Council Selection of Developer
by August 2026
ATTACHMENT B
7 April 7, 2025 Item 04
2 Task 9: Prepare Project
Design Plans
Execute Task Order(s) for Consultant to Prepare
Project Design Plans (30%, 60%, and 100% design)
Prepare 30% Design Plans
by Oct 2026
Prepare 60% Design Plans
by February 2027
Prepare 100% Design Plans
by April 2027
Task 10: Complete CEQA
Document
City to process CEQA document. Final CEQA Document
by February 2027
Task 11: Complete Project
Entitlements
City to process discretionary permits (i.e., DRB and
CDP permits) for project approval.
Final Discretionary Permits
by February 2027
Task 12: Issue Building
Permit
City to concurrently process discretionary permits and
building permit
Building Permit
by Oct 2027
2027 Deadline in HE Program 3B
Task 13: Execute Disposition
and Development Agreement
with Developer
Developer due diligence, negotiation of business
terms and execution of agreement. Planning
Commission review and recommendation and City
Council approval of DDA required.
DDA Agreement
by March 2027
Task 14: Secure Additional
Project Financing (i.e., State,
County)
City/Developer to submit applications for State and
County funding awards. (State and County NOFA
processes may require multiple rounds of
applications.)
Award of Funding
by August 2027
Task 15: Real Estate Closing Conditions Precedent to Close which includes financing, building permits, insurance, and other
conditions are complete.
Real Estate Closing
by November 2027
Task 16a: Select Contractor Complete Construction Bid Process Select Contractor by Nov 2027 Task 16b: Project
Construction
Commence construction of affordable housing
project. (Target to initiate construction within 30 to 60 days of closing depending on funder requirements.)
Initiate Construction by Dec 2027
Complete Construction
by June 2029
June 2029 Deadline in Grant
Task 16c: Project Closeout Closeout per SANDAG Board Policy No. 35 Project Closeout by June 2029
ATTACHMENT B
8 April 7, 2025 Item 04
Smart Growth Incentive Program 1 Grant Application Instructions Cycle 6 – Climate Action Planning Project
Smart Growth Incentive Program (SGIP)
Cycle 6 – Climate Action Plan Project
GRANT APPLICATION INSTRUCTIONS
The following materials must be submitted electronically through BidNet before the Application Deadline.
Applications cannot be emailed. If any of the required components are not completed and included with the application by the Application Deadline so that it can be fully evaluated without negatively impacting the fairness of the competitive process, the application will be deemed ineligible.
Required Components
Completed Grant Application
Signed Applicant Statement Form(s)
Signed Required Forms
o Equal Employment Opportunity Certificate
o Public Contract Code Questionnaires and Statements
o Non-Collusion Affidavit/Declaration
Project Scope of Work, Schedule, and Budget workbook (Excel file) o The template is available in BidNet.
o If a project is selected to receive funding, the Scope of Work, Schedule, and Budget will be added to the Grant Agreement, with any adjustments required by SANDAG, and the Applicant will be held responsible for implementing the project in accordance with the Scope of Work, Schedule, and Budget. Applicants should follow the directions in the Scope of Work, Schedule, and Budget template.
Recommended Components
Documentation of support for the project from community groups or individuals Resolution including all statements provided in the Sample Resolution o The template is available in BidNet.
ATTACHMENT C
9 April 7, 2025 Item 04
Smart Growth Incentive Program 2 Grant Application
Cycle 6 – Climate Action Planning Project
Grant Application
General Information
Applicant Information
Applicant Name
Applicant Address
Contact Name
Title
Phone
Email
Climate Action Plan (CAP)
☐ The Applicant does not have a locally-adopted CAP.
☐ The Applicant has a locally adopted CAP. The document is available here (provide link):
Project Information
Project Title
Project Area Limits
Brief Project
Summary
Project Manager
List the day-to-day project manager/person who will manage the project.
Name
Title
Phone
Email
Additional Contacts for Grant-Related Correspondence
Include the individual(s) who will prepare the quarterly reports, submit invoices, or otherwise be involved in the project.
Role
Name
Title
Phone
Email
10 April 7, 2025 Item 04
Smart Growth Incentive Program 3 Grant Application
Cycle 6 – Climate Action Planning Project
Role
Name
Title
Phone
Email
Role
Name
Title
Phone
Email
Role
Name
Title
Phone
Email
Project Partners
List the name(s) and contact information for any project partners.
Entity Name
Contact Name
Title
Phone
Email
Entity Name
Contact Name
Title
Phone
Email
Entity Name
Contact Name
Title
Phone
Email
11 April 7, 2025 Item 04
Smart Growth Incentive Program 4 Grant Application
Cycle 6 – Climate Action Planning Project
Project Budget
SGIP Funding Request
Total SGIP Grant Request Amount $
Matching Funds
List the source(s) and associated dollar amounts of proposed matching funds. Matching funds can consist of in-kind services or cash match from the Applicant, funds from outside sources such as developer contributions, non-profit contributions, other state or federal funds, or other quantifiable sources. Other TransNet funds, including Local Street and Road Program funding, cannot be used as a match.
Source of Funding
Amount of Funding $
Source of Funding
Amount of Funding $
Source of Funding
Amount of Funding $
Total Matching Funds Provided $
INDIRECT COSTS
The Applicant intends to apply indirect costs to the project:
☐ Yes* ☐ No
*If the Applicant intends to apply indirect costs, the following method will be used:
☐ The Applicant has a Federally Negotiated Indirect Cost Rate (FNICR) recognized by the federal government, and that rate will be used.
☐ The Applicant has never received a FNICR and will elect the de minimis rate. The current de minimis rate is 15%.
*Applicants who intend to apply indirect costs to their proposed project should ensure that the indirect costs are incorporated into the Scope of Work, Schedule, and Budget worksheet. 12 April 7, 2025 Item 04
Smart Growth Incentive Program 5 Grant Application
Cycle 6 – Climate Action Planning Project
Performance Measures
Using the SGIP Performance Metrics, which are available with the other SGIP application materials in BidNet, select five metrics that can be used to measure the project’s success in meeting the SGIP goals and objectives. Please be aware that at the end of the grant term the Applicant must be able to meet all five metrics that it lists below or the Applicant may be required to repay the grant. The Applicant will report on the progress toward meeting these performance metrics in its quarterly report.
In the table below, list each performance metric selected, and include the baseline measure (what the number is today, before the SGIP program begins).
Metric
No.
Performance Metric (from the SGIP Performance Metrics list) Baseline Measure
1. 2.
3. 4.
5. In the space below, include any additional information regarding the Applicant’s selected performance metrics or baseline data.
13 April 7, 2025 Item 04
Smart Growth Incentive Program 6 Grant Application
Cycle 6 – Climate Action Planning Project
Evaluation Criteria Responses
1. New Climate Action Plan Or CAP Update Contents
A. New CAP Or CAP Update Timeline
This project will (select one):
☐ Develop a new CAP
☐ Update an existing CAP. The existing CAP was adopted:
☐ Three or more years ago (2/28/2022 or earlier)
☐ Less than three years but more than one year ago (between 3/1/2022 and 2/28/2024) ☐ Within the last year (between 3/1/2024 and 2/28/2025) ☐ Neither develop a new CAP nor update an existing CAP(skip to Criteria #2 below) B. GHG Emissions Inventory And Near- And Long-Term GHG Emissions Forecasts And Reduction Targets
Describe in the space below the approach to the new CAP or CAP Update, including the greenhouse gas (GHG) emissions inventory and the baseline year that will be used, in accordance with adopted protocols.
Describe how the CAP or CAP Update will include near- and long-term GHG emissions forecasts (e.g., 2035 and 2050) and GHG reduction targets.
If the project is neither a new CAP nor CAP Update, this question can be skipped. 14 April 7, 2025 Item 04
Smart Growth Incentive Program 7 Grant Application
Cycle 6 – Climate Action Planning Project
C. GHG Reduction Measures
Describe in the space below how the Applicant will ensure that the new CAP or CAP Update will include specific, quantifiable GHG reduction measures to achieve the GHG reduction targets.
If the project is neither a new CAP nor CAP Update, this question can be skipped.
2. Implementation and Monitoring
A. CAP Implementation
For a new CAP or CAP Update, describe in the space below the plan for implementing each GHG emissions reduction measure identified in the CAP, including, but not limited to, the identification of responsible parties, key actions, timeline, costs, and funding sources.
For an Implementation Plan for an existing CAP, describe in the space below how the project will develop an implementation plan for an existing CAP, including but not limited to the identification of responsible parties, key actions, timeline, costs, and funding sources. 15 April 7, 2025 Item 04
Smart Growth Incentive Program 8 Grant Application
Cycle 6 – Climate Action Planning Project
B. CAP Monitoring
For a new CAP or CAP Update, describe in the space below how progress toward achievement of the GHG emissions reduction target(s) will be monitored, including but not limited to metrics for tracking progress, periodic updates to the GHG emissions inventory, regular reporting of progress, and timing of future CAP updates.
For an Implementation Plan for an existing CAP, describe in the space below how the project will establish monitoring measures for an existing CAP including but not limited to metrics for tracking progress, periodic updates to the GHG emissions inventory, regular reporting of progress, and timing of future CAP updates.
3. Project Feasibility
A. Efficient Use Of Project Funds
The Applicant’s Scope of Work, Schedule, and Budget workbook will be reviewed to determine the degree to which the project will efficiently use program funds in the following three areas.
Project Scope of Work
Please indicate which of the following factors was considered when developing the Scope of Work. Check all that apply.
☐ All major tasks and subtasks were included that are necessary to complete the project, including any tasks or subtasks that may be deemed unnecessary during project implementation ☐ The Applicant considered the steps it would take to complete the planning work, including robust stakeholder engagement.
16 April 7, 2025 Item 04
Smart Growth Incentive Program 9 Grant Application
Cycle 6 – Climate Action Planning Project
☐ The Applicant considered the effort necessary to prepare any necessary consultant work for competitive bidding and ensured that it’s agency’s procurement requirements will be met before advertising the solicitation.
☐ The Scope of Work considers the approvals needed to enter into a contract with the selected consultant.
Project Schedule
Please indicate which of the following factors was considered when developing the Project Schedule.
Check all that apply.
☐ The Project Schedule includes reasonable start dates, taking into account any work that has already been completed before the NTP has been issued and any other tasks or subtasks that might impact the start date for each task and subtask.
☐ Project durations and completion dates are reasonable and include timeframes that the Applicant can actually achieve.
☐ The Applicant is aware that it will be required to adhere to the Project Schedule and that all schedules must meet the Project Milestone and Completion Deadlines that are listed in SANDAG Board Policy No. 035.
Project Budget
Please indicate which of the following factors was considered when developing the Project Schedule.
Check all that apply.
☐ The Project Budget considered all of the tasks and subtasks listed in the Scope of Work. ☐ Each task and subtask identifies reasonable costs to complete the task or subtask, and any matching funds are included.
☐ If the Applicant intends to request reimbursement for indirect costs, those costs are included in the Project Budget and the Applicant indicated in this Application whether it will elect the de minimis rate or it has a FNICR.
17 April 7, 2025 Item 04
Smart Growth Incentive Program 10 Grant Application
Cycle 6 – Climate Action Planning Project
B. Community Engagement
Please describe how the project has and will continue to have strong community support, opportunities for community input, and how community members can have a meaningful role in the project, including underserved and limited English proficiency populations. 18 April 7, 2025 Item 04
Smart Growth Incentive Program 11 Grant Application
Cycle 6 – Climate Action Planning Project
4. Board Policy No. 033
A. Prohousing Policies
☐ Applicant currently has HCD Prohousing Designation
OR
Select all policies currently in place in the following categories:
Category 1: Favorable Zoning And Land Use
☐ Housing element plan for zoned capacity of >150% of RHNA ☐ Permitting missing middle uses (e.g., duplexes, triplexes, fourplexes, townhomes) in existing lowdensity single-family zones ☐ Eliminating minimum parking requirements
☐ Allowing residential in commercial zones
☐ Allowing more/larger accessory dwelling units (ADUs) than state law requires ☐ Density bonus that is >10% more than state requirements ☐ Established Workforce Housing Opportunity Zone (WHOZ) or housing sustainability district ☐ Standards to promote more density
☐ Housing element plan for zoned capacity of >125% of RHNA ☐ Reduced parking requirements
Category 2: Acceleration Of Housing Production Timeframes ☐ Ministerial approval of housing
☐ Streamlined/program level California Environmental Quality Act (CEQA) Environmental Impact Report (EIR) for general plans/specific plans etc.
☐ Permit process that is less than two months
☐ Elimination of public hearings for projects consistent with zoning/general plan ☐ One-stop shop permitting processes or single point of contact ☐ Priority permit processing or reduced plan check times for ADUs/junior ADUs, multifamily, or affordable housing
☐ Streamlined housing development at the project level
☐ Permit process that is less than four months
☐ Three public hearings limit for projects consistent with zoning/general plan ☐ Eliminated or replaced subjective design standards with objective standards that simplify zoning ☐ Standard entitlement application
☐ Publicly posting online status updates on permit approvals Category 3: Reduction Of Construction And Development Costs ☐ Waived development impact fees for housing
☐ Adopted universal design ordinances
☐ Preapproved prototype plans for missing middle housing (e.g., duplexes, triplexes, fourplexes, townhomes)
☐ Measures that reduce costs for transportation-related infrastructure or that encourage active transit or other alternatives to cars
☐ Reduced development impact fees for housing
☐ Less restrictive ADU standards than state requirements ☐ Fee reduction, including deferrals or reduced fees for housing with people with special needs ☐ Promoting innovative housing types that reduced development costs 19 April 7, 2025 Item 04
Smart Growth Incentive Program 12 Grant Application
Cycle 6 – Climate Action Planning Project
Category 4: Providing Financial Subsidies
☐ Local housing trust fund or collaboration on regional fund ☐ Program to comply with Surplus Lands Act and make publicly owned land available for affordable housing
☐ Enhanced Infrastructure Financing District (EIFD)
☐ Prioritization of local general funds for affordable housing ☐ Grants/low-interest loans for affordable ADUs
☐ Direct residual redevelopment funds to affordable housing ☐ Development and regular use of housing subsidy pool, local/regional trust, or similar funding source Please provide more information on each of the policies selected (or links to documentation) B. Housing Equity
The Applicant has the following policies or practices that advance housing equity (mark all that apply). ☐ An adopted inclusionary housing ordinance
☐ Establishment of rent stabilization
☐ Establishment of anti-displacement policies in conjunction with transit improvements ☐ Creation of a strategy or fund to preserve naturally occurring affordable housing ☐ Creation of tenant protection policies such as access to legal counsel, just cause eviction policy, etc. ☐ Rezoning and other policies that result in a net gain of housing capacity while concurrently mitigating development impacts on or from environmentally sensitive or hazardous areas. ☐ Programs, land use plans, and new policies (other than those indicated in the Prohousing Policy Implementation section above) that are intended to result in increased investment (such as infrastructure, housing, open space, etc.) in lower opportunity areas. Such areas include but are not 20 April 7, 2025 Item 04
Smart Growth Incentive Program 13 Grant Application
Cycle 6 – Climate Action Planning Project
limited to, Low Resource and High Segregation & Poverty areas designated in the 2021 California Tax Credit Allocation Committee (TCAC)/HCD Opportunity Map, and disadvantaged communities under California Senate Bill 535 (2012).
☐ Zone changes or other policies (other than those listed in the Prohousing Policy Implementation section 3 above) that increase housing choices and affordability in High Resource and Highest Resource areas, as designated in the 2021 CTCAC/HCD Opportunity Maps. ☐ Displacement risk studies
☐ Creating a publicly available database of affordable housing properties at risk of losing affordability restrictions through the expiration of rent restrictions or tenant voucher programs ☐ Proactive monitoring of housing at risk of losing affordability restrictions and proactive enforcement of state-mandated tenant notification provision
Please provide more information on each of the policies selected (or links to documentation) 21 April 7, 2025 Item 04
Smart Growth Incentive Program 1 Applicant Statement Form Cycle 6 – Climate Action Planning Project
APPLICANT STATEMENT FORM
This form must be signed by an authorized representative of the Applicant, such as the city manager or other authorized individual under the Applicant’s policies and procedures, and demonstrate the Applicant’s willingness to participate and fulfill the program requirements. If applying in a partnership, each jurisdiction under the partnership must have an authorized representative sign this form.
Please indicate application completeness by checking the following boxes, then sign and date below.
As an authorized delegate, I certify that my agency:
☐ Has not submitted a project that is already underway and is fully funded unless the application requests funds for additional work beyond the scope of the current project. I understand that TransNet funds cannot replace existing project funding. ☐ Has read the Grant Agreement Template and accepts and can meet the terms and conditions. ☐ Understands that SANDAG will not reimburse the applicant for expenses incurred before the Notice to Proceed issuance or after the grant term expiration. ☐ Understand that Projects already underway are eligible to apply ONLY if the Application requests funds for additional work beyond the scope of the current project. TransNet funds cannot be used to supplant or replace existing project funding.
If this application is approved for funding, I certify that my agency:
☐ Understands that the responses in this application will become requirements reflected in the Grant Agreement with SANDAG.
☐ Agrees to sign and return the Grant Agreement to SANDAG, without exceptions, within 45 days of receipt.
☐ Will submit progress reports and invoices documenting the use of grant and matching funds to SANDAG no less frequently than quarterly using the method required by SANDAG. ☐ Understand that my project must meet the performance measures in the grant agreement between SANDAG and the grantee.
☐ Will set up a separate project account for quarterly reporting and invoicing. ☐ Will not use project funding for alcohol, political, religious, or discriminatory themes or affiliations.
I certify that I agree with the above statements and that the information submitted in this application is complete and accurate. I have the authorization to submit this Grant Application on behalf of my agency.
Print Name Title
Signature Date
22 April 7, 2025 Item 04
Smart Growth Incentive Program 1 Required Forms
Cycle 6 – Climate Action Planning Project
REQUIRED FORMS
Equal Employment Opportunity Certificate
Certificate of Compliance with Equal Employment Opportunity Requirements The Equal Employment Opportunity (EEO) provisions of the Agreement SANDAG will award to the Applicant requires the Applicant to provide equal employment to all people, regardless of race, color, religion, sex, or national origin.
Applicant certifies that it will comply with the provisions of the SANDAG Equal Employment Opportunity Program (SANDAG Board Policy No. 007) and rules and regulations adopted pursuant thereto, Title VI of the Civil Rights Act of 1964, the California Fair Employment Practices Act, and any other applicable federal and state laws and regulations relating to equal employment opportunity, including laws and regulations hereinafter enacted.
Furthermore, the Applicant certifies that it
☐ has ☐ has not
been found, adjudicated, or determined to have violated any laws of Executive Orders relating to employment discrimination or affirmative action including, but not limited to, Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000[e] et seq.); the Equal Pay Act (29 U.S.C. 206[d]); Executive Order (EO) 10925 (Kennedy, 1961), EO 11114 (Kennedy, 1963), or EO 11246 (Johnson, 1965); or the California Fair Employment and Housing Act (Government Code 12460 et seq.); by any federal or California court or agency, including but not limited to the Equal Employment Opportunity Commission, the Office of Federal Contract Compliance Programs, and the California Fair Employment and Housing Commission.
If yes, please explain the circumstance in the space below:
Print Name Title
Signature Date
23 April 7, 2025 Item 04
Smart Growth Incentive Program 2 Required Forms
Cycle 6 – Climate Action Planning Project
Public Contract Code Questionnaires and Statements
Public Contract Code Section 10162 Questionnaire
The Applicant shall complete, under penalty of perjury, the following questionnaire:
Has the Applicant, any officer of the Applicant, or any employee of the Applicant who has a proprietary interest in the Applicant, ever been disqualified, removed, or otherwise prevented from bidding or proposing on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
☐ Yes* ☐ No
*If Yes, explain the circumstances in the space below.
Public Contract Code Section 10232 Statement
In conformance with Public Contract Code Section 10232, the Applicant states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Applicant within the immediately preceding two-year period because the Applicant failed to comply with an order of a federal court which ordered the Applicant to comply with an order of the National Labor Relations Board.
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the Applicant declares under penalty of perjury under the laws of the State of California that the Applicant(must check one)
☐ has ☐ has not
been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "Applicant" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as well as any subapplicant of the Applicant, as referred to in Section 10285.1 (reference to "bidder/proposer"). Applicants are cautioned that false certification may subject the certifier to criminal prosecution.
Authorized Delegate Name Title
Signature Date
24 April 7, 2025 Item 04
Smart Growth Incentive Program 3 Required Forms
Cycle 6 – Climate Action Planning Project
Non-Collusion Affidavit/Declaration
In accordance with Title 23, United States Code Section 112, and Public Contract Code 7106, the Applicant declares that the application is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The application is genuine and not collusive or sham. The Applicant has not directly or indirectly induced or solicited any other Applicant to put in a false or sham application. The Applicant has not directly or indirectly colluded, conspired, connived, or agreed with any Applicant or anyone else to put in a sham application, or to refrain from applying. The Applicant has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the grant amount requested, or that any other Applicant, or to fix any overhead or cost element of the grant amount requested, or of that of any other Applicant. All statements contained in the application are true. The Applicant has not, directly or indirectly, submitted its grant amount requested or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, application depository, or to any member or agent thereof to effectuate a collusive or sham application, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of the Applicant that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Applicant.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Applicant is cautioned that making a false certification may subject the certifier to criminal prosecution.
Print Name Title
Signature Date
25 April 7, 2025 Item 04
Smart Growth Incentive Program 1 Grant Application Instructions Cycle 6 – Capital Project
Smart Growth Incentive Program (SGIP)
Cycle 6 – Capital Project
GRANT APPLICATION INSTRUCTIONS
The following materials must be submitted electronically through BidNet before the Application Deadline.
Applications cannot be emailed. If any of the required components are not completed and included with the application by the Application Deadline so that it can be fully evaluated without negatively impacting the fairness of the competitive process, the application will be deemed ineligible.
Required Components
Completed Grant Application
Signed Applicant Statement Form(s)
Signed Required Forms
o Equal Employment Opportunity Certificate
o Public Contract Code Questionnaires and Statements
o Non-Collusion Affidavit/Declaration
GIS shapefile of the project area/limit, or PDF maps of the project area/limit using the SANDAG SGIP Cycle 6 Interactive Mapping Tool that corresponds to the following evaluation criteria:
o Criteria #1 – Relationship To Regional Transit
o Criteria #2.A.i. – Proximity To A Mobility Hub
o Criteria #2.B.i. – Proximity To The Safety Focus Network Or Systemic Safety Network o Criteria #2.C.i. – Project Location
Project Scope of Work, Schedule, and Budget workbook (Excel file) o The template is available in BidNet.
o If a project is selected to receive funding, the Scope of Work, Schedule, and Budget will be added to the Grant Agreement, with any adjustments required by SANDAG, and the Applicant will be held responsible for implementing the project in accordance with the Scope of Work, Schedule, and Budget. Applicants should follow the directions in the Scope of Work, Schedule, and Budget template.
Recommended Components
If the proposed project abuts other jurisdiction(s), include documentation showing the project is in the adopted plans of the adjacent jurisdiction(s), OR a letter from the abutting jurisdiction(s) demonstrating that cooperative efforts are underway
A site plan and typical cross-sections depicting project-level detail, if applicable Photographs depicting existing conditions
Documentation of support for the project from community groups or individuals Resolution including all statements provided in the Sample Resolution o The template is available in BidNet.
26 April 7, 2025 Item 04
Smart Growth Incentive Program 1 Grant Application
Cycle 6 – Capital Project
GRANT APPLICATION
General Information
Applicant Information
Applicant Name
Applicant Address
Contact Name
Title
Phone
Email
Climate Action Plan (CAP)
☐ The Applicant does not have a locally-adopted CAP.
☐ The Applicant has a locally adopted CAP. The document is available here (provide link):
Project Feasibility Evaluation
☐ The Project was not derived through a feasibility study. ☐ The Applicant completed a feasibility study that identified the need for the Project. The document is available here (provide a link in the space below or upload the file to BidNet):
Project Information
Project Title
Project Location or
Area Limits
Brief Project
Summary
Project Manager
List the day-to-day project manager who will manage the project.
Name
Title
Phone
Email
27 April 7, 2025 Item 04
Smart Growth Incentive Program 2 Grant Application
Cycle 6 – Capital Project
Additional Contacts for Grant-Related Correspondence
Include the individual(s) who will prepare the quarterly reports, submit invoices, or otherwise be involved in the project.
Role
Name
Title
Phone
Email
Role
Name
Title
Phone
Email
Role
Name
Title
Phone
Email
Project Partners
List the name(s) and contact information for any project partners. (Applicants forming partnerships must provide a letter of support from each jurisdiction, CBO, or nonprofit.)
Entity Name
Contact Name
Title
Phone
Email
Entity Name
Contact Name
Title
Phone
Email
Entity Name
Contact Name
Title
Phone
Email
28 April 7, 2025 Item 04
Smart Growth Incentive Program 3 Grant Application
Cycle 6 – Capital Project
Project Budget
SGIP Funding Request
Total SGIP Grant Request Amount $
Matching Funds
List the source(s) and associated dollar amounts of proposed matching funds. Matching funds can consist of in-kind services or cash match from the Applicant, funds from outside sources such as developer contributions, non-profit contributions, other state or federal funds, or other quantifiable sources. Other TransNet funds, including Local Street and Road Program funding, cannot be used as a match.
Source of Funding
Amount of Funding $
Source of Funding
Amount of Funding $
Source of Funding
Amount of Funding $
Total Matching Funds Provided $
Indirect Costs
The Applicant intends to apply indirect costs to the project:
☐ Yes* ☐ No
*If the Applicant intends to apply indirect costs, the following method will be used:
☐ The Applicant has a Federally Negotiated Indirect Cost Rate (FNICR) recognized by the federal government, and that rate will be used.
☐ The Applicant has never received a FNICR and will elect the de minimis rate. The current de minimis rate is 15%.
*Applicants who intend to apply indirect costs to their proposed project should ensure that the indirect costs are incorporated into the Scope of Work, Schedule, and Budget worksheet. 29 April 7, 2025 Item 04
Smart Growth Incentive Program 4 Grant Application
Cycle 6 – Capital Project
Performance Measures
Using the SGIP Performance Metrics, which are available with the other SGIP application materials in BidNet, select five metrics that can be used to measure the project’s success in meeting the SGIP goals and objectives. Please be aware that at the end of the grant term the Applicant must be able to meet all five metrics that it lists below or the Applicant may be required to repay the grant. The Applicant will report on the progress toward meeting these performance metrics in its quarterly report.
In the table below, list each performance metric selected, and include the baseline measure (what the number is today, before the SGIP program begins).
Metric
No.
Performance Metric (from the SGIP Performance Metrics list) Baseline Measure
1. 2.
3. 4.
5. In the space below, include any additional information regarding the Applicant’s selected performance metrics or baseline data.
30 April 7, 2025 Item 04
Smart Growth Incentive Program 5 Grant Application
Cycle 6 – Capital Project
Evaluation Criteria Responses
1. Relationship To Regional Transit
Option 1: Submit a GIS shapefile with your application that includes the project area or limits.
Option 2: Use the SANDAG SGIP Cycle 6 Interactive Mapping Tool to create a map of the project area/limits related to regional transit and submit it with your application. Navigate to the SANDAG SGIP Cycle 6 Interactive Mapping Tool. Zoom to the proposed project location.
Use the Draw tool (Figure 1) to map the proposed project area/limit. Click the Layer List (Figure 2) to display the available layers. Click the box next to the “Transit Stops Buffer (0.5 miles)” and “Transit Priority Areas (TPA) 2035” layers to display these layers in proximity to the mapped project area/limit. See Figure 3. Do not turn on any other layers.
Close the Layer List.
Use the Print tool (Figure 4) to print a PDF copy of your mapped project area related to regional transit.
Provide the map with your application.
31 April 7, 2025 Item 04
Smart Growth Incentive Program 6 Grant Application
Cycle 6 – Capital Project
Figure 1: Draw Tool Figure 2: Layer List Figure 4: Print Tool Figure 3: Layer List Expanded
32 April 7, 2025 Item 04
Smart Growth Incentive Program 7 Grant Application
Cycle 6 – Capital Project
2. Furthers The Regional Plan and Sustainable Communities Implementation Strategies
A. Sustainable Communities Strategy
i. Proximity To A Mobility Hub
Option 1: Submit a GIS shapefile with your application that includes the project area or limits.
Option 2: Use the SANDAG SGIP Cycle 6 Interactive Mapping Tool to create a map of the project area/ limits related to mobility hubs and submit it with your application. Navigate to the SANDAG SGIP Cycle 6 Interactive Mapping Tool. Zoom to the proposed project location.
Use the Draw tool (Figure 5) to map the proposed project area/limit. Click the Layer List (Figure 6) to display the available layers. Click the box next to the “Mobility Hubs” layer to display this layer in proximity to the mapped project area/limit. See Figure 7. Do not turn on any other layers. Close the Layer List.
Use the Print tool (Figure 8) to print a PDF copy of your mapped project area in proximity to a Mobility Hub.
Provide the map with your application.
33 April 7, 2025 Item 04
Smart Growth Incentive Program 8 Grant Application
Cycle 6 – Capital Project
Figure 5: Draw Tool Figure 6: Layer List Figure 8: Print Tool Figure 7: Layer List Expanded
34 April 7, 2025 Item 04
Smart Growth Incentive Program 9 Grant Application
Cycle 6 – Capital Project
ii. Furthers The Sustainability Communities Strategy
The Sustainable Communities Strategy (SCS) shows how development patterns and our transportation system will work together to reduce greenhouse gas (GHG) emissions for cars and light trucks, providing a more sustainable future for our region.
How does your project further the Region’s SCS? Examples include:
Implementing a land use strategy that facilitates VMT reduction Zoning for a higher density of housing than is currently allowed Improving jobs-housing balance
Planning for transportation/mobility improvements to better connect housing to the existing/planned regional transportation network
Reducing or eliminating parking minimums or other innovative parking management strategies such as shared parking or dedicated parking for carshare in lieu of dedicated parking for personal vehicles Describe in the space below how the project furthers the SCS. Provide documentation or evidence to support your description.
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B. Furthers Safety And The Regional Vision Zero Resolution i. Proximity To The Safety Focus Network Or Systemic Safety Network
Option 1: Submit a GIS shapefile with your application that includes the project area or limits.
Option 2: Use the SANDAG SGIP Cycle 6 Interactive Mapping Tool to create a map of the project area/ limits related to the SFN and SSN and submit it with your application. Navigate to the SANDAG SGIP Cycle 6 Interactive Mapping Tool. Zoom to the proposed project location.
Use the Draw tool (Figure 9) to map the proposed project area/limit. Click the Layer List (Figure 10) to display the available layers. Click the box next to the “Systemic Safety Network – Intersections Buffer (0.25 miles)”, “Systemic Safety Network – Segments Buffer (0.25 miles)”, and “Safety Focus Network Buffer (0.25 miles)” layers to display these layers in proximity to the mapped project area/limit. See Figure 11. Do not turn on any other layers. Close the Layer List.
Use the Print tool (Figure 12) to print a PDF copy of your mapped project area in proximity to the SFN and SSN.
Provide the map with your application.
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Figure 9: Draw Tool
Figure 10: Layer List Figure 12: Print Tool
Figure 11: Layer List Expanded
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ii. Proposed Safety Improvements
Describe the proven bicycle, pedestrian, and traffic calming safety improvements that are included in your project.
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C. Furthers Equity And Benefits Disadvantaged Communities i. Project Location
Option 1: Submit a GIS shapefile with your application that includes the project area or limits.
Option 2: Use the SANDAG SGIP Cycle 6 Interactive Mapping Tool to create a map of the project area/ limits related to the location of disadvantaged communities identified in the 2021 Regional Plan and submit it with your application.
Navigate to the SANDAG SGIP Cycle 6 Interactive Mapping Tool. Zoom to the proposed project location.
Use the Draw tool (Figure 13) to map the proposed project area/limit. Click the Layer List (Figure 14) to display the available layers. Click the box next to the “Disadvantaged Community” layer to display the layer in proximity to the mapped project area/limit. See Figure 15. Do not turn on any other layers. Close the Layer List.
Use the Print tool (Figure 16) to print a PDF copy of your mapped project area in proximity to a disadvantaged community.
Provide the map with your application.
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Smart Growth Incentive Program 14 Grant Application
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Figure 13: Draw Tool
Figure 14: Layer List Figure 16: Print Tool
Figure 15: Layer List Expanded
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ii. Benefit To A Disadvantaged Community
Describe how your project furthers equity and benefits disadvantaged communities. 41 April 7, 2025 Item 04
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3. Smart Growth Implementation
Smart growth is a compact, efficient, and environmentally sensitive urban development pattern. It focuses future growth and infill development close to jobs, services, and public facilities to maximize the use of existing infrastructure and preserve open space and natural resources. Smart growth is characterized by more compact, higher-density development in urbanized areas throughout the region. These areas are walkable, bike-friendly, near public transit, and promote good community design, resulting in housing and transportation choices for those who live and work. SANDAG seeks to promote a pattern of development with whole communities that feature a convenient mix of travel choices, safer streets, and support amenities.
Describe how this project furthers the implementation of smart growth principles and strategies. 42 April 7, 2025 Item 04
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4. Project Feasibility
A. Completion Of Major Milestones
Please submit supporting materials demonstrating progress toward completing the major milestones listed below.
Has a neighborhood-level plan, corridor study, or community active transportation strategy been completed that identifies this project?
☐ No
☐ Yes – please include a copy of the document with your application, or include a hyperlink to the materials in the space below.
Has environmental review under the California Environmental Quality Act been completed? ☐ No
☐ Yes – please include a copy of the CEQA clearance document or completed environmental checklist with your application.
Have right-of-way acquisition and all necessary entitlements been completed? ☒ No
☐ Yes – please describe in the space below what right of way or other entitlements were acquired for the project.
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When will the project be ready to bid for construction? Please be sure that the timeframe selected below matches the timeline included in the Scope of Work, Schedule, and Budget workbook.
☐ within six months or less (8/28/2025 or earlier)
☐ within 12 months or less (between 9/1/2025 and 2/28/2026) ☐ within 18 months or less (between 3/1/2026 and 8/28/2026) ☐ within 24 months or less (between 9/1/2026 and 2/28/2027) ☐ 24 months or more (3/1/2027 or later)
B. Efficient Use Of Project Funds
The Applicant’s Scope of Work, Schedule, and Budget workbook will be reviewed to determine the degree to which the project will efficiently use program funds in the following three areas.
Project Scope of Work
Please indicate which of the following factors was considered when developing the Scope of Work. Check all that apply.
☐ All major tasks and subtasks were included that are necessary to complete the project, including any tasks or subtasks that may be deemed unnecessary during project implementation ☐ The Applicant considered the steps it would take to complete the planning work, including robust stakeholder engagement.
☐ The Applicant considered the work necessary to achieve CEQA compliance. ☐ The Applicant considered all right-of-way acquisition and entitlement requirements and the effort required to complete those steps, including subtasks when appropriate. ☐ The Applicant considered any regulatory influence on the project (e.g. the Public Utilities Commission, California Coastal Commission, etc.).
☐ The Applicant considered any tasks that require approval or input from another public agency and included those tasks in the Scope of Work.
☐ The Applicant considered the effort necessary to prepare a public works project for competitive bid and ensured that it’s agency’s procurement requirements will be met before putting the project out to bid.
☐ The Scope of Work considers the approvals needed to enter into a contract with the construction contractor and any other consultant or support services (e.g., design support, construction management, and labor compliance) needed during project construction. 44 April 7, 2025 Item 04
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Project Schedule
Please indicate which of the following factors was considered when developing the Project Schedule.
Check all that apply.
☐ The Project Schedule includes reasonable start dates, taking into account any work that has already been completed before the NTP has been issued and any other tasks or subtasks that might impact the start date for each task and subtask.
☐ Project durations and completion dates are reasonable and include timeframes that the Applicant can actually achieve.
☐ The Applicant is aware that it will be required to adhere to the Project Schedule and that all schedules must meet the Project Milestone and Completion Deadlines that are listed in SANDAG Board Policy No. 035.
Project Budget
Please indicate which of the following factors was considered when developing the Project Schedule.
Check all that apply.
☐ The Project Budget considered all of the tasks and subtasks listed in the Scope of Work. ☐ Each task and subtask identifies reasonable costs to complete the task or subtask, and any matching funds are included.
☐ If the Applicant intends to request reimbursement for indirect costs, those costs are included in the Project Budget and the Applicant indicated in this Application whether it will elect the de minimis rate or it has a FNICR.
C. Community Engagement
Please describe how the project has and will continue to have strong community support, opportunities for community input, and how community members can have a meaningful role in the project, including underserved and limited English proficiency populations. 45 April 7, 2025 Item 04
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5. Board Policy No. 033
A. Prohousing Policies
☐ Applicant currently has HCD Prohousing Designation
OR
Select all policies currently in place in the following categories:
Category 1: Favorable Zoning And Land Use
☐ Housing element plan for zoned capacity of >150% of RHNA ☐ Permitting missing middle uses (e.g., duplexes, triplexes, fourplexes, townhomes) in existing lowdensity single-family zones ☐ Eliminating minimum parking requirements
☐ Allowing residential in commercial zones
☐ Allowing more/larger accessory dwelling units (ADUs) than state law requires ☐ Density bonus that is >10% more than state requirements ☐ Established Workforce Housing Opportunity Zone (WHOZ) or housing sustainability district ☐ Standards to promote more density
☐ Housing element plan for zoned capacity of >125% of RHNA ☐ Reduced parking requirements
Category 2: Acceleration Of Housing Production Timeframes ☐ Ministerial approval of housing
☐ Streamlined/program level California Environmental Quality Act (CEQA) Environmental Impact Report (EIR) for general plans/specific plans etc.
☐ Permit process that is less than two months
☐ Elimination of public hearings for projects consistent with zoning/general plan ☐ One-stop shop permitting processes or single point of contact ☐ Priority permit processing or reduced plan check times for ADUs/junior ADUs, multifamily, or affordable housing
☐ Streamlined housing development at the project level
☐ Permit process that is less than four months
☐ Three public hearings limit for projects consistent with zoning/general plan ☐ Eliminated or replaced subjective design standards with objective standards that simplify zoning ☐ Standard entitlement application
☐ Publicly posting online status updates on permit approvals Category 3: Reduction Of Construction And Development Costs ☐ Waived development impact fees for housing
☐ Adopted universal design ordinances
☐ Preapproved prototype plans for missing middle housing (e.g., duplexes, triplexes, fourplexes, townhomes)
☐ Measures that reduce costs for transportation-related infrastructure or that encourage active transit or other alternatives to cars
☐ Reduced development impact fees for housing
☐ Less restrictive ADU standards than state requirements ☐ Fee reduction, including deferrals or reduced fees for housing with people with special needs ☐ Promoting innovative housing types that reduced development costs 46 April 7, 2025 Item 04
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Category 4: Providing Financial Subsidies
☐ Local housing trust fund or collaboration on regional fund ☐ Program to comply with Surplus Lands Act and make publicly owned land available for affordable housing
☐ Enhanced Infrastructure Financing District (EIFD)
☐ Prioritization of local general funds for affordable housing ☐ Grants/low-interest loans for affordable ADUs
☐ Direct residual redevelopment funds to affordable housing ☐ Development and regular use of housing subsidy pool, local/regional trust, or similar funding source Please provide more information on each of the policies selected (or links to documentation) B. Housing Equity
The Applicant has the following policies or practices that advance housing equity (mark all that apply). ☐ An adopted inclusionary housing ordinance
☐ Establishment of rent stabilization
☐ Establishment of anti-displacement policies in conjunction with transit improvements ☐ Creation of a strategy or fund to preserve naturally occurring affordable housing ☐ Creation of tenant protection policies such as access to legal counsel, just cause eviction policy, etc. ☐ Rezoning and other policies that result in a net gain of housing capacity while concurrently mitigating development impacts on or from environmentally sensitive or hazardous areas. ☐ Programs, land use plans, and new policies (other than those indicated in the Prohousing Policy Implementation section above) that are intended to result in increased investment (such as infrastructure, housing, open space, etc.) in lower opportunity areas. Such areas include but are not limited to, Low Resource and High Segregation & Poverty areas designated in the 2021 California 47 April 7, 2025 Item 04
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Tax Credit Allocation Committee (TCAC)/HCD Opportunity Map, and disadvantaged communities under California Senate Bill 535 (2012).
☐ Zone changes or other policies (other than those listed in the Prohousing Policy Implementation section 3 above) that increase housing choices and affordability in High Resource and Highest Resource areas, as designated in the 2021 CTCAC/HCD Opportunity Maps. ☐ Displacement risk studies
☐ Creating a publicly available database of affordable housing properties at risk of losing affordability restrictions through the expiration of rent restrictions or tenant voucher programs ☐ Proactive monitoring of housing at risk of losing affordability restrictions and proactive enforcement of state-mandated tenant notification provision
Please provide more information on each of the policies selected (or links to documentation) 48 April 7, 2025 Item 04
Smart Growth Incentive Program 1 Applicant Statement Form Cycle 6 – Capital Project
APPLICANT STATEMENT FORM
This form must be signed by an authorized representative of the Applicant, such as the city manager or other authorized individual under the Applicant’s policies and procedures, and demonstrate the Applicant’s willingness to participate and fulfill the program requirements. If applying in a partnership, each jurisdiction under the partnership must have an authorized representative sign this form.
Please indicate application completeness by checking the following boxes, then sign and date below.
As an authorized delegate, I certify that my agency:
☐ Has not submitted a project that is already underway and is fully funded unless the application requests funds for additional work beyond the scope of the current project. I understand that TransNet funds cannot replace existing project funding. ☐ Has read the Grant Agreement Template and accepts and can meet the terms and conditions. ☐ Understands that SANDAG will not reimburse the applicant for expenses incurred before the Notice to Proceed issuance or after the grant term expiration. ☐ Understand that Projects already underway are eligible to apply ONLY if the Application requests funds for additional work beyond the scope of the current project. TransNet funds cannot be used to supplant or replace existing project funding.
If this application is approved for funding, I certify that my agency:
☐ Understands that the responses in this application will become requirements reflected in the Grant Agreement with SANDAG.
☐ Agrees to sign and return the Grant Agreement to SANDAG, without exceptions, within 45 days of receipt.
☐ Will submit progress reports and invoices documenting the use of grant and matching funds to SANDAG no less frequently than quarterly using the method required by SANDAG. ☐ Understand that my project must meet the performance measures in the grant agreement between SANDAG and the grantee.
☐ Will set up a separate project account for quarterly reporting and invoicing. ☐ Will not use project funding for alcohol, political, religious, or discriminatory themes or affiliations.
I certify that I agree with the above statements and that the information submitted in this application is complete and accurate. I have the authorization to submit this Grant Application on behalf of my agency.
Print Name Title
Signature Date
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REQUIRED FORMS
Equal Employment Opportunity Certificate
Certificate of Compliance with Equal Employment Opportunity Requirements The Equal Employment Opportunity (EEO) provisions of the Agreement SANDAG will award to the Applicant requires the Applicant to provide equal employment to all people, regardless of race, color, religion, sex, or national origin.
Applicant certifies that it will comply with the provisions of the SANDAG Equal Employment Opportunity Program (SANDAG Board Policy No. 007) and rules and regulations adopted pursuant thereto, Title VI of the Civil Rights Act of 1964, the California Fair Employment Practices Act, and any other applicable federal and state laws and regulations relating to equal employment opportunity, including laws and regulations hereinafter enacted.
Furthermore, the Applicant certifies that it
☐ has ☐ has not
been found, adjudicated, or determined to have violated any laws of Executive Orders relating to employment discrimination or affirmative action including, but not limited to, Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000[e] et seq.); the Equal Pay Act (29 U.S.C. 206[d]); Executive Order (EO) 10925 (Kennedy, 1961), EO 11114 (Kennedy, 1963), or EO 11246 (Johnson, 1965); or the California Fair Employment and Housing Act (Government Code 12460 et seq.); by any federal or California court or agency, including but not limited to the Equal Employment Opportunity Commission, the Office of Federal Contract Compliance Programs, and the California Fair Employment and Housing Commission.
If yes, please explain the circumstance in the space below:
Print Name Title
Signature Date
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Public Contract Code Questionnaires and Statements
Public Contract Code Section 10162 Questionnaire
The Applicant shall complete, under penalty of perjury, the following questionnaire:
Has the Applicant, any officer of the Applicant, or any employee of the Applicant who has a proprietary interest in the Applicant, ever been disqualified, removed, or otherwise prevented from bidding or proposing on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
☐ Yes* ☐ No
*If Yes, explain the circumstances in the space below.
Public Contract Code Section 10232 Statement
In conformance with Public Contract Code Section 10232, the Applicant states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Applicant within the immediately preceding two-year period because the Applicant failed to comply with an order of a federal court which ordered the Applicant to comply with an order of the National Labor Relations Board.
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the Applicant declares under penalty of perjury under the laws of the State of California that the Applicant(must check one)
☐ has ☐ has not
been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "Applicant" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as well as any subapplicant of the Applicant, as referred to in Section 10285.1 (reference to "bidder/proposer"). Applicants are cautioned that false certification may subject the certifier to criminal prosecution.
Print Name Title
Signature Date
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Non-Collusion Affidavit/Declaration
In accordance with Title 23, United States Code Section 112, and Public Contract Code 7106, the Applicant declares that the application is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The application is genuine and not collusive or sham. The Applicant has not directly or indirectly induced or solicited any other Applicant to put in a false or sham application. The Applicant has not directly or indirectly colluded, conspired, connived, or agreed with any Applicant or anyone else to put in a sham application, or to refrain from applying. The Applicant has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the grant amount requested, or that any other Applicant, or to fix any overhead or cost element of the grant amount requested, or of that of any other Applicant. All statements contained in the application are true. The Applicant has not, directly or indirectly, submitted its grant amount requested or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, application depository, or to any member or agent thereof to effectuate a collusive or sham application, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of the Applicant that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Applicant.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Applicant is cautioned that making a false certification may subject the certifier to criminal prosecution.
Print Name Title
Signature Date
52 April 7, 2025 Item 04
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Kseniia Izgarskaia, Senior Management Analyst
Sarah Krietor, Administrative Services Manager
Via Ashley Jones, City Manager
DATE: April 7, 2025
SUBJECT: Proposed Compensation Plan Amendments for Specific Public Works and Community Services Lifeguard Positions
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council adopt a Resolution (Attachment A) amending the Compensation Plans for Management and Professional Employees (Exhibit A to Attachment A), General Employees (Exhibit B to Attachment A), and Seasonal Employees (Exhibit C to Attachment A) to reflect the proposed changes to specific Public Works and Community Services Lifeguard positions as outlined in this agenda report.
BACKGROUND:
In recent years, the City has taken an organization-wide approach to strategically adjusting salaries for specific positions in response to changes in the labor market, the City’s operational needs, and staffing changes. These adjustments help the City remain competitive when recruiting and retaining qualified employees, contribute to succession planning, and help ensure internal equity and fairness among City job classifications and with the San Diego County municipal labor market.
Recent examples of these types of adjustments include reclassification of the Parking Sergeant to a Parking Lieutenant in March 2024; adjustment of the Landscape Specialist compensation and certification requirements in August 2024; adjustments to the Principal Engineer and Public Works Director compensation in June 2024; and consolidation of the Seasonal Beach Maintenance Worker and Seasonal Parking Enforcement Officer I-III series and related compensation adjustments in June 2019. In each of these circumstances, the City has realized benefits to these changes such as increased employee retention, and faster and more successful recruitments.
Due to a recent retirement in the Public Works Department and significant changes in the regional labor market for lifeguard positions, staff is proposing amendments to the City’s Compensation Plans to ensure continuity of critical Public Works operational areas and that beach and ocean safety are adequately staffed for the upcoming summer season and beyond.
The California Public Employees Retirement System (CalPERS) regulations require all City employee compensation to be reflected on a publicly available, City Council approved compensation plan. If the proposed changes described below are approved, the compensation plan amendments will become effective on the first day of the pay period following City Council approval.
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DISCUSSION/ANALYSIS:
Public Works Department
The Public Works Department (Department) is responsible for maintaining the City’s essential infrastructure including City facilities, storm drain, water and wastewater systems, streets, and open space landscaping. Overseen by the Public Works Director, the Department has a lean team comprised of an Operations Manager, two Principal Engineers, one Maintenance and Construction Superintendent (currently vacant due to a recent retirement), one Management Analyst, one Administrative Assistant, four entry-level Utility Workers, four journey-level Utility Specialists, two full-time Maintenance Workers (one of which is at the Senior level), and a crew of part-time seasonal maintenance staff.
The former Maintenance and Construction Superintendent was responsible for multiple job areas, including but not limited to facilities maintenance; inspection of private development connections to City utilities; City Capital Improvement Program design and construction work plan review; providing technical expertise and knowledge of the City’s roads and infrastructure; and serving as the water distribution system operator and submitting required state reporting.
After evaluating the Department’s current workload and existing organizational structure, it is recommended the City Council adopt the Resolution (Attachment A) amending the Management and Professional (Exhibit A to Attachment A) and General Employee (Exhibit B to Attachment A) Compensation Plans to reflect the reclassification of the Maintenance and Construction Superintendent I/II position to a Facilities Supervisor and to reclassify the Senior Maintenance Worker position to the Maintenance Supervisor as described below.
Facilities Supervisor
The reclassified Facilities Supervisor position will be responsible for developing and implementing a maintenance program for City facilities including preventative/cyclical maintenance schedules and emergency repairs; managing citywide facilities, maintenance, special projects and service contracts and equipment warranties; and performing other related facilities maintenance duties.
The reclassification would result in a more efficient operational workload for the Department, as the new Facilities Supervisor position will solely be focused on maintenance of the City’s facilities including the Civic Center, Powerhouse Community Center, Beach Safety Center, Public Works administrative office and modular buildings, and public restrooms and ensuring the City is fulling its lease maintenance obligations related to the Fire Station, Del Mar Library, Del Mar Community Building, and maintenance of other City facilities. Duties of the former Maintenance and Construction Superintendent related to water/wastewater and inspection of City and private development projects will be reallocated internally or to an outside third party as appropriate.
The Facilities Supervisor position will be placed on Grade P249 ($77,206.22 - $93,845.03) of the Management and Professional Compensation Plan, which aligns with the City’s former Facilities Supervisor position’s grade that was active until 2022, and is in line with a current regional salary comparison conducted by staff. For reference, the Maintenance and Construction Superintendent I/II position was on Grade P269 for Level I ($94,206.65 - $114,508.78) and Grade P276 for Level II ($101,002.29- $122,768.91).
The recruitment process for the Facilities Supervisor position is currently underway, with an anticipated start date in May 2025. The Facilities Supervisor job description was approved by the 2 April 7, 2025 Item 05
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City Manager, as is the case with all City position job descriptions, and is included in this agenda report for the Council’s reference (Attachment B).
Maintenance Supervisor I/II
As mentioned above, certain duties of the Maintenance and Construction Superintendent will be reallocated internally to other positions in the department including the Public Works Operations Manager who is currently responsible for overseeing the City’s utility and maintenance crews in addition to administrative functions, such as assisting with department budgeting, procurement, safety compliance, policy/procedure development, inventory and equipment maintenance, and other related tasks.
To free up the Public Works Operations Manager to focus on supervision of the utility crew and department administration, it is recommended to reclassify the current Senior Maintenance Worker to a Maintenance Supervisor I/II and transition the supervision of the maintenance crew (including seasonal part-time maintenance workers and one full-time Maintenance Worker) from the Public Works Operations Manager to the reclassified Maintenance Supervisor I/II position.
Based on a regional and internal salary comparison, it is recommended that the General Employee Compensation Plan be amended to reclassify the Senior Maintenance Worker (current salary Grade G112, $50,020.39 - $60,800.10) to a Maintenance Supervisor I/II, with Level I placed at grade G133 ($61,644.73 - $74,929.55) and Level II at Grade G145 ($69,462.82 - $84,432.49.) The Maintenance Supervisor I/II job description was approved by the City Manager and is included in this agenda report for the Council’s reference (Attachment C).
Community Services Department - Lifeguard Division
The Community Services Department is responsible for the Lifeguard and Parking/Community Patrol divisions as well as permitting and oversight of special events at the Powerhouse Community Center, Civic Center, and City parks and beaches. The Lifeguard division is comprised of the following full-time positions: Community Services Director/Lifeguard Chief, Deputy Community Services Director/Lifeguard Chief, two Lifeguard Sergeants, and two Senior Lifeguards. Full-time lifeguard staff is supplemented by part-time/seasonal lifeguards who play a critical role in City operations, especially during the summer months, weekends, and holidays.
The Lifeguard division handles safety, enforcement and other customer serving activities for over two miles of public beach, coastal bluffs, and parks, and serves over 3.3 million open space visitors annually, which is disproportionately higher than the larger neighboring communities with smaller beaches serving fewer visitors. The Lifeguard division operates daily, year-round, with staffing hours from 8:00 am to 30 minutes after sunset, while also responding to several afterhours emergency callbacks weekly. Maintaining high-quality service and balanced leadership during all operating hours is critical to providing a safe beach environment and having continuity of service for the community and visitors. Additionally, the Lifeguard division often serves as the main point of contact for City business outside of normal business hours, especially in the evenings, holidays, and weekends.
The regional labor market for ocean lifeguards has seen significant changes recently, with multiple North County agencies of similar size and demand adding positions, increasing salary ranges, and in-housing lifeguard staff, while the labor supply of qualified ocean lifeguards, especially at the higher levels, has decreased. These changes have resulted in increased competition and higher salaries for lifeguard positions in the region. For example, Del Mar’s Senior Lifeguard compensation is now 11% below the Countywide median and 22% below the North County 3 April 7, 2025 Item 05
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median (Oceanside to Del Mar). For historical context, regional Senior Lifeguard compensation was last analyzed by the City in 2022, and Del Mar’s compensation was at median at that time.
As a result of the labor market changes and need to be competitive in order to retain existing high quality lifeguard staff and additionally hire staff for the upcoming summer season, staff is recommending compensation plan adjustments as described below.
Seasonal Lifeguard I/II/III Adjustments
The region is seeing increased competition among coastal agencies to hire and retain qualified seasonal part-time lifeguard staff. In a recent regional comparison conducted by staff, the top step of the City’s Seasonal Lifeguard I/II/III classifications was approximately 6-7% below the regional median.
Similar to the City’s approach to adjusting the compensation for Seasonal Parking Enforcement Officer and Beach Maintenance Worker positions in 2019, staff is proposing to amend the Seasonal and Part-Time Compensation Plan to consolidate the Seasonal Lifeguard I/II/III classifications into a two-level Lifeguard I/II series. This will be achieved by eliminating the existing Seasonal Lifeguard I grade (Grade 702), moving current Lifeguard I employees to the next higher grade (Grade 709) which will be renamed from Seasonal Lifeguard II to Seasonal Lifeguard I. The current Seasonal Lifeguard III position (Grade 710) will be renamed Seasonal Lifeguard II.
Additionally, to provide an equitable pay increase to the remaining seasonal lifeguards and make their compensation more in line with the regional market, staff recommends to increase the salary range for Grade 710 (current Seasonal Lifeguard III which will be renamed Seasonal Lifeguard II) by 7% ($25.37/hr. – $30.84/hr.), and give a 1-step increase (5% raise) to all existing Seasonal Lifeguards II (Grade 709) without an increase to the entire salary range.
Senior Lifeguard & Lifeguard Sergeant Adjustments
The Lifeguard Chief and Deputy Chief have roles and responsibilities beyond the Lifeguard division, including management of public events, enforcement, and oversight of the Powerhouse Community Center, while the Lifeguard Sergeant and Senior Lifeguard positions focus primarily on day-to-day operations of the Lifeguard division, including supervision of many part-time seasonal staff.
Because of these additional areas of responsibility, the City’s Lifeguard division has a broader scope than some neighboring agencies. For example, Del Mar’s Lifeguard division has fewer fulltime staff responsible for supervising more part-time lifeguards; expanded enforcement role due to dog-friendly beach areas and several Del Mar-specific open space municipal codes; and staffing and oversight of hundreds of open space events annually.
In a recent regional comparison conducted by staff, the top step of the City’s Senior Lifeguard classification was approximately 11% below the Countywide median and 22% below the North County median (Oceanside to Del Mar). To make the Senior Lifeguard classification’s competitive and more in line with the marked, it is recommended to move this position to Grade 145, thus increasing the pay range from $50,020.39 - $60,800.10 to $69,462.82 - $84,432.49.
Staff also determined through a regional comparison that the City’s Lifeguard Sergeant’s classification top step is approximately 8.5% below the Countywide median and 11% below the North County median. As a result, it is recommended to increase the Lifeguard Sergeant compensation grade to $76,408.66 - 92,875.20 and place the classification on a new grade P237. 4 April 7, 2025 Item 05
City Council Agenda Report
Proposed Compensation Plan Amendments
April 7, 2025
This adjustment will help maintain internal alignment between the Lifeguard Sergeant supervisors and the subordinate Senior Lifeguards.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item because the newly added costs will be covered by the savings from the Maintenance and Construction Superintendent reclassification. However, the fiscal impact of the proposed changes is described below.
The estimated fully-loaded cost for the newly hired Facilities Supervisor position, including salary and benefits, is approximately $122,000 annually. The reclassification will result in an estimated annual savings of approximately $100,000, including salary and benefits. This is because the recently retired prior incumbent for the position was at the top salary and pension benefit tiers, which will be lower for the new Facilities Supervisor. The savings will be distributed among enterprise water and wastewater funds. The Facilities Supervisor position costs will be allocated entirely to the General Fund.
The estimated increase due to the reclassification of Senior Maintenance Worker to Maintenance Supervisor I/II will result in a cost increase of approximately $14,000 per year, due to an increase to the base salary for the incumbent.
The estimated fiscal impact of the adjustments to the lifeguard staff compensation as described above is approximately $74,800 per year, including $26,900 increase to the seasonal lifeguard salaries, $36,900 fully-loaded increase to the Senior Lifeguards’ compensation, and $11,000 fullyloaded increase to the Lifeguard Sergeants’ compensation per year.
If approved, the recommended compensation adjustments described above will take effect on the first day of the pay period following City Council approval. This will result in an overall budget savings to the remainder of FY 2024-2025 Operating and Capital Budget of approximately $15,300. As such, there will be no budget adjustments required to the FY 2024-2025 Operating and Capital Budget at this time.
Overall, all of the proposed compensation adjustments, including savings from the reclassification and added costs due to the salary increases, will result in annual cost savings of $11,200 moving forward, which will be included in the proposed Fiscal Year 2025-2026 and 2026-2027 Operating and Capital Budget for Council’s consideration at the Budget Workshop in May of 2025.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
ATTACHMENTS:
Attachment A - Resolution Amending FY24-25 Compensation Plans Exhibit A to Attachment A - FY 2024-2025 MPC Employee Compensation Plan Exhibit B to Attachment A - FY 2024-2025 General Employee Compensation Plan Exhibit C to Attachment A - FY 2024-2025 Seasonal Employee Compensation Plan Attachment B – Facilities Supervisor Job Description
Attachment C – Maintenance Supervisor Job Description
5 April 7, 2025 Item 05
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING THE MANAGEMENT,
PROFESSIONAL, AND CONFIDENTIAL COMPENSATION PLAN,
THE GENERAL EMPLOYEE COMPENSATION PLAN, AND THE
MISCELLANEOUS, PART-TIME, TEMPORARY AND HOURLY
EMPLOYEES COMPENSATION PLAN
WHEREAS, from time to time the City’s staffing needs and each position’s qualifications requirements are reassessed and adjusted to maximize efficiencies and ensure effective operations; and
WHEREAS, the Public Works Department currently has one vacant Maintenance and Construction Superintendent I/II position included in Management and Professional Employees group; and
WHEREAS, based on an evaluation of the City’s and the Public Works Department’s operational needs, it is determined that it would be beneficial for the City and the Public Works Department’s operational activities to restructure the duties of the recently vacated Maintenance and Construction Superintendent position’s duties; and WHEREAS, to provide the necessary level of support to the Public Works Department and increase operational efficiency, the Maintenance and Construction Superintendent I/II position is being reclassified to a Facilities Supervisor, and the Senior Maintenance Worker position is being reclassified to a Maintenance Supervisor I/II position; and WHEREAS, to ensure competitive and equitable pay and equitable for the critical lifeguard positions, the compensation for Senior Lifeguard, Lifeguard Sergeant, and par-time Seasonal Lifeguard classification I/II is being amended; and WHEREAS, the California Public Employees Retirement System (CalPERS) regulations require all City employee compensation to be reflected on a publicly available, City Council approved compensation plan; and
WHEREAS, the Council desires to amend the compensation plan for the Management and Professional Employees, General Employees, and the Part-Time Seasonal Employees to reflect the changes in classifications and pay.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that:
1) The above recitals are true and correct.
2) One Maintenance and Construction Superintendent I/II position is hereby unfunded, and one Facilities Supervisor position is funded. 3) One Senior Maintenance Worker position is hereby unfunded, and one Maintenance Supervisor I/II position is funded.
4) The City Council does hereby approve and adopt the amended compensation plan for Management, Professional, and Confidential Employees as shown in Exhibit “A” to the Resolution.
6 April 7, 2025 Item 05
Resolution No. 2025-XX
5) The City Council does hereby approve and adopt the amended compensation plan for General Employees as shown in Exhibit “B” to the Resolution. 6) The City Council does hereby approve and adopt the amended compensation plan for Miscellaneous, Part-Time, Temporary And Hourly Employees as shown in Exhibit “C” to the Resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 7
th day of April 2025.
________________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
________________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, Sarah Krietor, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2025-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 7
th day of April 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
7 April 7, 2025 Item 05
CITY OF DEL MAR
MANAGEMENT AND PROFESSIONAL COMPENSATION PLAN
SALARY INCREASE 3.0%
POSITION TITLE RANGE
City Manager* M500 Contract 267,372.00
Assistant City Manager M900 - 218,625.84 179,864.02
Department Directors M850 - 195,201.64 160,592.88
Principal Engineer M810 - 162,227.13 133,464.66
Deputy Directors/Managers M800 - 153,044.47 125,910.06
Finance Officer M780 - 140,004.27 115,181.86
Information Technology Manager II P287 - 136,969.38 112,685.05 Public Works Operations Manager II P287 - 136,969.38 112,685.05 Information Technology Manager I P274 - 120,349.88 99,012.14 Senior Management Analyst P274 - 120,349.88 99,012.14
Senior Planner P274 - 120,349.88 99,012.14
Public Works Operations Manager I P274 - 120,349.88 99,012.14 Associate Management Analyst P259 - 103,663.30 85,284.05 Associate Planner P259 - 103,663.30 85,284.05
Parking and Community Enforcement Lieutenant P259 - 103,663.30 85,284.05 Facilities Supervisor** P249 - 93,845.04 77,206.55
-
Management Analyst P244 - 89,290.34 73,459.38
Assistant Planner II P244 - 89,290.34 73,459.38
Lifeguard Sergeant P237 - 92,875.20 76,408.66
Assistant Management Analyst P233 - 80,033.05 65,843.39 Assistant Planner I P229 - 76,910.17 63,274.19
* Amended on 12/2/2024 by Resolution 2024-55
** Approved on 4/7/2025 by Resolution 2025-xx
EFFECTIVE JULY 1, 2024
ANNUAL SALARY
8 April 7, 2025 Item 05
CITY OF DEL MAR
MANAGEMENT AND PROFESSIONAL COMPENSATION PLAN
SALARY INCREASE 3.0%
POSITION TITLE Grade A B C D E
Assistant City Manager M900
-Hourly 86.4731 90.7967 95.3366 100.1034 105.1086
-Bi-Weekly 6,917.85 7,263.74 7,626.93 8,008.27 8,408.69 -Monthly 14,988.67 15,738.10 16,525.01 17,351.26 18,218.82 -Annual 179,864.02 188,857.22 198,300.08 208,215.09 218,625.84 Department Directors* M850
-Hourly 77.2081 81.0685 85.1219 89.3780 93.8469
-Bi-Weekly 6,176.65 6,485.48 6,809.76 7,150.24 7,507.76 -Monthly 13,382.74 14,051.88 14,754.47 15,492.19 16,266.80 -Annual 160,592.88 168,622.52 177,053.65 185,906.33 195,201.64 Principal Engineer * M810
-Hourly 64.1657 67.3740 70.7427 74.2798 77.9938
-Bi-Weekly 5,133.26 5,389.92 5,659.42 5,942.39 6,239.51 -Monthly 11,122.06 11,678.16 12,262.07 12,875.17 13,518.93 -Annual 133,464.66 140,137.90 147,144.79 154,502.03 162,227.13 Deputy Directors/Managers** M800
-Hourly 60.5337 63.5604 66.7384 70.0753 73.5791
-Bi-Weekly 4,842.69 5,084.83 5,339.07 5,606.02 5,886.33 -Monthly 10,492.51 11,017.13 11,567.99 12,146.39 12,753.71 -Annual 125,910.06 132,205.56 138,815.84 145,756.63 153,044.47 Finance Officer M780
-Hourly 55.3759 58.1447 61.0519 64.1045 67.3097
-Bi-Weekly 4,430.07 4,651.58 4,884.15 5,128.36 5,384.78 -Monthly 9,598.49 10,078.41 10,582.33 11,111.45 11,667.02 -Annual 115,181.86 120,940.96 126,988.00 133,337.40 140,004.27 Information Technology Manager II P287
Public Works Operations Manager II
-Hourly 54.1755 56.8843 59.7285 62.7149 65.8507
-Bi-Weekly 4,334.04 4,550.74 4,778.28 5,017.19 5,268.05 -Monthly 9,390.42 9,859.94 10,352.94 10,870.59 11,414.11 -Annual 112,685.05 118,319.30 124,235.26 130,447.03 136,969.38 Information Technology Manager I P274
Senior Management Analyst
Senior Planner
Public Works Operations Manager I
-Hourly 47.6020 49.9821 52.4812 55.1053 57.8605
-Bi-Weekly 3,808.16 3,998.57 4,198.50 4,408.42 4,628.84 -Monthly 8,251.01 8,663.56 9,096.74 9,551.58 10,029.16
-Annual 99,012.14 103,962.75 109,160.89 114,618.93 120,349.88 * An additional 10% Special Compensation is paid to the Principal Engineer and Public Works Director who maintain an Engineer's License. ** Deputy Directors/Managers
Administrative Services Manager/City Clerk
Deputy Chief Lifeguard/Community Services Director
Finance Manager/City Treasurer
Principal Planner/Planning Manager
Special Projects and Programs Manager
EFFECTIVE JULY 1, 2024
9 April 7, 2025 Item 05
CITY OF DEL MAR
MANAGEMENT AND PROFESSIONAL COMPENSATION PLAN
SALARY INCREASE 3.0%
POSITION TITLE Grade A B C D E
EFFECTIVE JULY 1, 2024
Associate Management Analyst P259
Associate Planner
Parking and Community Enforcement Lieutenant
-Hourly 41.0019 43.0520 45.2046 47.4649 49.8381
-Bi-Weekly 3,280.16 3,444.16 3,616.37 3,797.19 3,987.05 -Monthly 7,107.00 7,462.35 7,835.47 8,227.25 8,638.61
-Annual 85,284.05 89,548.26 94,025.67 98,726.95 103,663.30 Facilities Supervisor P249
-Hourly 37.1185 38.9745 40.9232 42.9693 45.1178
-Bi-Weekly 2,969.48 3,117.96 3,273.85 3,437.55 3,609.42 -Monthly 6,433.88 6,755.57 7,093.35 7,448.02 7,820.42
-Annual 77,206.55 81,066.87 85,120.22 89,376.23 93,845.04 Management Analyst P244
Assistant Planner II
-Hourly 35.3170 37.0829 38.9370 40.8839 42.9280
-Bi-Weekly 2,825.36 2,966.63 3,114.96 3,270.71 3,434.24 -Monthly 6,121.62 6,427.70 6,749.08 7,086.53 7,440.86
-Annual 73,459.38 77,132.35 80,988.97 85,038.42 89,290.34 Lifeguard Sergeant P237
-Hourly 36.7349 38.5717 40.5003 42.5253 44.6515
-Bi-Weekly 2,938.79 3,085.73 3,240.02 3,402.02 3,572.12 -Monthly 6,367.39 6,685.76 7,020.05 7,371.05 7,739.60
-Annual 76,408.66 80,229.09 84,240.54 88,452.57 92,875.20 Assistant Management Analyst P233
-Hourly 31.6555 33.2382 34.9002 36.6452 38.4774
-Bi-Weekly 2,532.44 2,659.06 2,792.01 2,931.61 3,078.19 -Monthly 5,486.95 5,761.30 6,049.36 6,351.83 6,669.42
-Annual 65,843.39 69,135.56 72,592.34 76,221.95 80,033.05 Assistant Planner I P229
-Hourly 30.4203 31.9413 33.5384 35.2153 36.9760
-Bi-Weekly 2,433.62 2,555.30 2,683.07 2,817.22 2,958.08 -Monthly 5,272.85 5,536.49 5,813.32 6,103.98 6,409.18
-Annual 63,274.19 66,437.90 69,759.79 73,247.78 76,910.17 10 April 7, 2025 Item 05
CITY OF DEL MAR
GENERAL EMPLOYEE COMPENSATION PLAN
SALARY INCREASE 3.0%
POSITION TITLE RANGE
Water Utility Specialist II G145 - 84,432.49 69,462.82
Wastewater Utility Specialist II G145 - 84,432.49 69,462.82 Utility Specialist II G145 - 84,432.49 69,462.82
Utility/Landscape Specialist II G145 - 84,432.49 69,462.82 Code Enforcement Officer II G145 - 84,432.49 69,462.82
Senior Lifeguard G145 - 84,432.49 69,462.82
Maintenance Supervisor II* G145 - 84,432.49 69,462.82
Network Systems Technician II G138 - 78,751.69 64,789.21 Water Utility Specialist I G133 - 74,929.55 61,644.73
Wastewater Utility Specialist I G133 - 74,929.55 61,644.73 Utility Specialist I G133 - 74,929.55 61,644.73
Utility/Landscape Specialist I G133 - 74,929.55 61,644.73 Code Enforcement Officer I G133 - 74,929.55 61,644.73
Maintenance Supervisor I* G133 - 74,929.55 61,644.73
Accounting Technician II G128 - 71,292.90 58,652.85
Parking Enforcement Officer II G128 - 71,292.90 58,652.85 Administrative Assistant II G128 - 71,292.90 58,652.85
Beach and Community Patrol Officer II G128 - 71,292.90 58,652.85 Network Systems Techinician I G123 - 67,832.72 55,806.15 Administrative Assistant I G123 - 67,832.72 55,806.15
Accounting Technician I G123 - 67,832.72 55,806.15
Utility Worker II G123 - 67,832.72 55,806.15
Facilities Coordinator G117 - 63,901.51 52,571.93
Senior Maintenance Worker G112 - 60,800.10 50,020.39
Utility Worker I G112 - 60,800.10 50,020.39
Maintenance Worker G107 - 56,709.33 46,654.90
Parking Enforcement Officer I G107 - 56,709.33 46,654.90 Beach and Community Patrol Officer I G107 - 56,709.33 46,654.90 * Approved on 4/7/2025 by Resolution 2025-xx
EFFECTIVE JULY 1, 2024
ANNUAL SALARY
11 April 7, 2025 Item 05
CITY OF DEL MAR
GENERAL EMPLOYEE COMPENSATION PLAN
SALARY INCREASE 3.0%
POSITION TITLE Grade A B C D E
Water Utility Specialist II G145
Wastewater Utility Specialist II
Utility Specialist II
Utility/Landscape Specialist II
Code Enforcement Officer II
Senior Lifeguard
Maintenance Supervisor II
-Hourly 33.3956 35.0654 36.8186 38.6596 40.5925
-Bi-Weekly 2,671.65 2,805.23 2,945.49 3,092.77 3,247.40 -Monthly 5,788.57 6,078.00 6,381.90 6,700.99 7,036.04
-Annual 69,462.82 72,935.96 76,582.76 80,411.89 84,432.49 Network Systems Technician II G138
-Hourly 31.1487 32.7061 34.3414 36.0585 37.8614
-Bi-Weekly 2,491.89 2,616.49 2,747.31 2,884.68 3,028.91 -Monthly 5,399.10 5,669.06 5,952.51 6,250.13 6,562.64
-Annual 64,789.21 68,028.67 71,430.10 75,001.61 78,751.69 Water Utility Specialist I G133
Wastewater Utility Specialist I
Utility Specialist I
Utility/Landscape Specialist I
Code Enforcement Officer I
Maintenance Supervisor I
-Hourly 29.6369 31.1187 32.6747 34.3084 36.0238
-Bi-Weekly 2,370.95 2,489.50 2,613.97 2,744.67 2,881.91 -Monthly 5,137.06 5,393.91 5,663.61 5,946.79 6,244.13
-Annual 61,644.73 64,726.97 67,963.31 71,361.48 74,929.55 Accounting Technician II G128
Parking Enforcement Officer II
Administrative Assistant II
Beach and Community Patrol Officer II
-Hourly 28.1985 29.6084 31.0888 32.6433 34.2754
-Bi-Weekly 2,255.88 2,368.67 2,487.11 2,611.46 2,742.03 -Monthly 4,887.74 5,132.12 5,388.73 5,658.17 5,941.08
-Annual 58,652.85 61,585.49 64,664.76 67,898.00 71,292.90 Network Technician I G123
Accounting Technician I
Administrative Assistant I
Utility Worker II
-Hourly 26.8299 28.1714 29.5799 31.0589 32.6119
-Bi-Weekly 2,146.39 2,253.71 2,366.40 2,484.72 2,608.95 -Monthly 4,650.51 4,883.04 5,127.19 5,383.55 5,652.73
-Annual 55,806.15 58,596.45 61,526.28 64,602.59 67,832.72 Facilities Coordinator G117
-Hourly 25.2750 26.5387 27.8657 29.2589 30.7219
-Bi-Weekly 2,022.00 2,123.10 2,229.25 2,340.71 2,457.75 -Monthly 4,380.99 4,600.04 4,830.05 5,071.55 5,325.13
-Annual 52,571.93 55,200.53 57,960.55 60,858.58 63,901.51 Utility Worker I G112
-Hourly 24.0483 25.2507 26.5132 27.8389 29.2308
-Bi-Weekly 1,923.86 2,020.05 2,121.06 2,227.11 2,338.47 -Monthly 4,168.37 4,376.78 4,595.62 4,825.40 5,066.67
-Annual 50,020.39 52,521.41 55,147.48 57,904.85 60,800.10 Maintenance Worker G107
Parking Enforcement Officer I
Beach and Community Patrol Officer I
-Hourly 22.4302 23.5518 24.7293 25.9658 27.2641
-Bi-Weekly 1,794.42 1,884.14 1,978.35 2,077.26 2,181.13 -Monthly 3,887.91 4,082.30 4,286.42 4,500.74 4,725.78
-Annual 46,654.90 48,987.65 51,437.03 54,008.88 56,709.33 EFFECTIVE JULY 1, 2024
12 April 7, 2025 Item 05
CITY OF DEL MAR
MISCELLANEOUS, PART-TIME, TEMPORARY AND HOURLY EMPLOYEES SALARY INCREASE 3.0%
POSITION TITLE Grade A B C D E
Student Lifeguard * 700
Seasonal Lifeguard I* 709 20.18 21.19 22.25 23.36 24.53 Seasonal Lifeguard II * 710 25.37 26.64 27.97 29.37 30.84 Seasonal Worker I * 704 17.66 18.55 19.48 20.45 21.47
Seasonal Worker II * 713 20.26 21.27 22.34 23.45 24.63
Minutes Clerk I/Clerical Asst/Planning 700 17.66 18.55 19.48 20.45 21.47 Minutes Clerk II 712 19.61 20.59 21.62 22.70 23.84
On-Call Clerical/Secretarial Aide 700 17.66 18.55 19.48 20.45 21.47 Code Enforcement Clerk 712 19.61 20.59 21.62 22.70 23.84 Intern I 700
Intern II 701 18.44 19.36 20.33 21.34 22.41
The positions listed below are currently inactive, but remain on the salary schedule in the event that the City wishes to fund the Student Firefighters 600 16.89
Student Paramedics 600 16.89
Call Firefighters 601 16.89
EFFECTIVE JULY 1, 2024
$16.89 (no steps)
$16.89 (no steps)
*Employees in these positions will receive one and a half times (1.5x) their normal hourly rate for all hours worked on the following holidays: Memorial Day (last Monday in May), Independence Day (July 4), and Labor Day (1st Monday in September).
13 April 7, 2025 Item 05
Facilities Supervisor Page 1 of 3
CITY OF DEL MAR Date Approved: February 4, 2025
JOB DESCRIPTION
Facilities Supervisor
Public Works Department
GENERAL PURPOSE
Under general direction, provides oversight and expert technical guidance and recommendations, and is responsible for maintaining City buildings and facilities and managing and administrating contractual work.
DISTINGUISHING CHARACTERISTICS
This is a single-incumbent class responsible for planning, administrating, performing, and directing facility and maintenance activities within the Public Works Department. The division’s functions and responsibilities include facilities management of City Hall/Civic Center, Powerhouse Community Center, Del Mar Branch Library, Beach Safety Center, Public Works Buildings, and Del Mar Community Building.
Responsibilities and assignments are broad in scope and require independent judgment on issues that are complex, interpretive and evaluative in nature. The work of this class involves significant leadership, accountability, and decision-making responsibilities. The position reports to the Public Works Operations Manager and exercises no direct supervision over staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class.
Facilities Maintenance
• Evaluates facility needs and priorities, develops and implements short-term and long-term maintenance programs for City facilities including establishing and updating preventative maintenance schedules, planning repair work, projecting asset conditions and life cycles, and assisting in projecting maintenance costs.
• Ensures the timely completion of planned preventive maintenance programs in coordination with Public Works management.
• Manages Citywide and City Hall facility, maintenance, special projects and service contracts and equipment warranties, including carpentry, heating and air conditioning HVAC, fire alarm, security systems, plumbing, electrical, painting, and other related facilities maintenance contracts and oversees associated facilities maintenance and improvement programs. • Monitors building and facility systems to ensure proper settings and working order. • Implements procurement processes including preparing scopes of work for facilities maintenance and contract awards in coordination with Public Works management. • Supervises the day-to-day maintenance activities of City facilities including monitoring contractors and City staff performing maintenance and repair work in and around buildings and facilities to ensure the work is appropriately performed to City standards and contracts. • As assigned, may train, supervise, and provide technical assistance and functional oversight to assigned staff, interns, and/or consultants performing facilities maintenance and repair work. • Performs minor and some major facility repair and maintenance work. Performs diagnosis and repairs to small and large equipment.
• Reviews facilities-related work requests; determines methods of performing work, scheduling, and necessary supplies and materials.
• Operates, maintains, and repairs a variety of mechanical and power tools, equipment, and testing instruments.
• Maintains accurate records; orders supplies, parts, and materials; picks up parts as necessary; processes related invoices.
• Creates and maintains database inventories for the facilities management system. • Assists in the development of cost estimates for facilities maintenance and repair activities. • Assists in the preparation and monitoring of the facilities maintenance section budget and facilities maintenance related policies and procedures.
• Investigates and resolves facilities and buildings related complaints and citizen inquiries. • Responds to facility and public works emergencies, including during off-hours, as needed. 14 April 7, 2025 Item 05
Facilities Supervisor Page 2 of 3
DESIRED MINIMUM QUALIFICATIONS
Knowledge of:
• Basic principles, practices, tools, and materials relating to the maintenance and repair of City buildings, facilities, and fixtures.
• Principles, theories and standard practices of maintenance trades as they apply to maintenance and repair of facilities, structures, machinery, and equipment. • Basic electrical, carpentry, plumbing, building maintenance practices, heating, ventilation, and air conditioning systems (HVAC).
• Methods, practices, techniques and equipment used in the construction, maintenance and repair of electrical systems, carpentry, plumbing system, security systems, painting techniques.
• Administrative principles and methods including goal setting, program development and implementation.
• Principles and practices of budget preparation and administration. • Occupational hazards, safety regulations, safe work practices and safety equipment related to the work.
• Software applications related to the work.
• Codes, regulations and guidelines pertaining to the work. • Provisions of various City contracts as designated.
• Principles and practices of record keeping.
• Current methods, terminology, equipment, tools and materials used in the maintenance and operation of facilities.
Ability to:
• Plan, assign, direct and coordinate a variety of functional specialties with overlapping work areas.
• Identify building maintenance needs and take corrective actions. • Perform duties in a manner to maximize public safety in the area of building maintenance and construction.
• Assist in the preparation, administration and monitoring of a division budget. • Read, interpret, and apply a wide variety of technical information from manuals, drawings, specifications, layouts, blueprints, and schematics.
• Analyze complex operational and administrative problems, evaluate alternatives and recommend or implement effective courses of action.
• Develop and implement goals, objectives, policies, procedures, work standards and management controls.
• Prepare clear and concise records, reports, correspondence and other written materials. • Apply good judgment and practical knowledge to resolve unusual or irregular problems in the area of facilities maintenance
• Exercise independent judgment and initiative within general policy guidelines. • Establish and maintain effective working relationships with those encountered in the course of the work.
• Plan and schedule various repair, and maintenance projects, and estimate tools, materials, and equipment needed for projects.
• Coordinate and monitor the work of external contractors • Monitor and make minor repairs to electrical, plumbing, security, and other related facility systems.
Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from high school or G.E.D., and four years of increasingly responsible experience in the construction, maintenance and repair of public buildings and facilities; or an equivalent combination of training and experience.
Licenses; Certificates; Special Requirements:
• A valid California driver’s license with satisfactory driving record. 15 April 7, 2025 Item 05
Facilities Supervisor Page 3 of 3
PHYSICAL AND MENTAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools or controls and reach with hands and arms. The employee is frequently required to stand and talk or hear; walk or sit. Employee may also climb stairs and ladders to access inspection areas. This position lifts or moves objects weighing up to 50 pounds and occasionally up to 100 pounds. This position conducts field inspections outdoors under variable weather conditions.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Mental Demands:
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; observe and interpret situations; use math and mathematical reasoning; deal with changing, intensive deadlines, and interact with officials and the public.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is regularly exposed to outside weather conditions and wet or humid conditions. The employee regularly works near moving mechanical parts and is exposed to toxic or caustic chemicals, fumes or airborne particles, risk of electrical shock, and vibration. The noise level is occasionally moderately loud. 16 April 7, 2025 Item 05
Maintenance Supervisor I/II Page 1 of 3
CITY OF DEL MAR Date Approved: April 1, 2025
JOB DESCRIPTION
MAINTENANCE SUPERVISOR I/II
GENERAL PURPOSE
Under general supervision of Public Works Operations Manager, the Maintenance Supervisor I/II directs and oversees assigned department and third-party contractual staff performing semiskilled and skilled work in the maintenance, construction and repair of City parks, beaches, open spaces, streets, buildings, and facilities and performs related duties as assigned. Provides assistance in the set-up, break down and removal of equipment for special events; uses and operates a variety of manual and driven power tools and equipment. The Maintenance Supervisor class is assigned to the Public Works Department.
DISTINGUISHING CHARACTERISTICS
This is the supervisory-level class in the full-time, regular Maintenance Worker series. Positions in this class are characterized by the responsibility for performing the most skilled and complex maintenance, construction, and repair tasks. Assignments are performed without detailed instructions as to specific procedures to be followed. The Maintenance Supervisor classification is also responsible for supervising and training full-time and seasonal maintenance employees.
This class is distinguished from the Senior Maintenance Worker class in that the latter exercises no direct supervision over staff and does not oversee third-party maintenance contractors.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class.
1. Perform semi-skilled and skilled maintenance, construction, custodial, and repair duties on City parks, beaches, open spaces, streets and facilities.
2. Schedule, supervise, and provide technical and/or functional direction to lower-level maintenance staff, including assigned full-time and part-time seasonal staff.
3. Manage third-party janitorial/custodial or other related contracts and oversee contractual performance to ensure the work is appropriately performed to City standards and contracts.
4. Operate a variety of heavy and light equipment, and hand and small power tools including but not limited to, beach cleaner, loader, power tools, floor buffer, saws and sanders.
5. Perform complex ground maintenance and repair activities for City parks, beaches, open space, and pathways; pick up trash and debris; clean public restrooms including floors, windows and fixtures; empty refuse containers.
6. Perform maintenance and repairs on various City facilities including buildings and grounds, playground, picnic tables, gates, benches, restrooms, fences, and shade structures.
7. Perform maintenance and improvement projects at the beach; assess tidal action, operate beach loader to rake and remove kelp; open storm drains; build and maintain sand berms and dunes; maintain exits and walkways. Trains new hires on safe beach cleaner operations.
8. Operate, maintain, and perform minor repairs of the beach cleaner to remove debris.
9. Maintain various beach facilities, restrooms, walkways, stairs and ramps; clean and restock restroom supplies; remove graffiti from beach facilities and lifeguard towers, benches and rocks.
17 April 7, 2025 Item 05
Maintenance Supervisor I/II Page 2 of 3
10. Perform general and more complex maintenance and repair duties inside and outside of City facilities including painting, patching drywall, woodworking, concrete work and similar tasks.
11. Perform general custodial duties inside and outside of City facilities including sweeping, mopping, buffing floors, cleaning and sanitizing restrooms.
12. Assist with the set-up, break down, and removal of equipment for special events, including portable stage, audio-visual equipment, tables and chairs.
13. May be required to work on-call and to work various shifts or emergencies on evenings, weekends, and holidays.
14. Identify and via radio, notifies management of problems on the beach, parks, streets, open spaces, before, during and after hours.
15. Responsible for training lower-level maintenance staff in safety practices and standard operating procedures.
16. Prepare and submits records and reports concerning materials and equipment used.
17. Maintain accurate records; order inventory supplies, parts, and materials; picks up parts as necessary; processes related invoices.
18. Review and prioritize maintenance-related work orders.
19. Perform related duties and responsibilities as required.
20. Paint traffic control markings and stencils on pavements and curbs including cross walks and stop sign markings; install and maintain street signs; install raised traffic bars, guardrails and reflectors.
21. Plant, prune and maintain trees and greenery; clean limbs and brush from the City rightof-way, signs, lights and overhead lines.
22. May participate in selecting, training, motivating, and evaluating assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; participates in the conduct of performance evaluations; implements discipline in coordination with Human Resources; provides supervision and technical assistance to professional and technical staff, as assigned; instructs and checks the work of lessexperienced staff.
DESIRED MINIMUM QUALIFICATIONS
Knowledge of:
• Basic principles, practices, tools and materials as they relate to the maintenance and repair of infrastructure, facilities, and systems.
• Operational characteristics of various maintenance equipment and tools including light and heavy power-driven equipment, and power hand tools. • Principles and practices of record keeping.
• Occupational hazards, safety equipment and practices related to the work, including handling of hazardous chemicals.
• Principles and practices of effective supervision.
Ability to:
• Perform basic general construction, modification, maintenance, and repair work. • Safely and effectively use and operate hand tools, mechanical equipment, power tools, and light to heavy equipment required for the work. • Troubleshoot maintenance problems and determine materials and supplies required for repair.
• Perform heavy physical labor and regularly lift and/or move up to 50 pounds and occasionally up to 100 pounds.
• Establish and maintain cooperative working relationships with the public, City staff, and others.
• Understand and follow verbal and written directions; work safely and efficiently. • Coordinate and monitor the work of external contractors 18 April 7, 2025 Item 05
Maintenance Supervisor I/II Page 3 of 3
Training and Experience:
• Education or training which ensures the ability to read and write at a level necessary for successful job performance.
• For Level I - Four years of skilled maintenance and repair experience, including one year in a lead or supervisory capacity. For Level II - Five years of skilled maintenance and repair experience, including two years in a lead or supervisory capacity.
• High School diploma or G.E.D.
Licenses; Certificates; Special Requirements:
A valid Class C California driver’s license with a safe driving record.
PHYSICAL AND MENTAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
The ability to perform the duties and responsibilities listed above in a timely and efficient manner. Employees in this class require mobility to perform heavy, moderate, or light lifting; to walk, stand or sit for prolonged periods of time; to bend, stoop, climb, kneel and crawl; operate motorized equipment and vehicles; and climb and descend ladders.
Regularly lifts and/or moves up to 50 pounds and occasionally up to 100 pounds. Vision must be sufficient to read written materials and operate assigned equipment; may require the ability to distinguish color.
Mental Demands:
Ability to understand and complete work tasks with minimal direction.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employees work in the field and are exposed to moderate to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, chemicals, mechanical or electrical hazards, and hazardous physical substances and fumes.
Employees may interact with upset staff and/or public and private representatives, and contractors in interpreting and enforcing departmental policies and procedures. Travel from site to site is required. Employees may be required to work on-call and to work various shifts or emergencies on evenings, weekends, and holidays. In case of a Citywide emergency, employees in this class may be required to serve as an Emergency Response Technician. Employees in this class may be required to travel outside City boundaries to attend trainings or meetings.
19 April 7, 2025 Item 05
City of Del Mar
Agenda Report
TO: Honorable Mayor and City Council Members
FROM: Jon Edelbrock, Director of Community Services/Lifeguard Chief Via Ashley Jones, City Manager
DATE: April 7, 2025
SUBJECT: Acceptance of a Donation from the Patrick O’Harra Memorial Fund to Purchase New Inflatable Rescue Boat (IRB)
REQUESTED ACTIONS/RECOMMENDATION:
Staff recommend that the City Council: 1) Accept a donation of $10,000 from the Patrick O’Harra Memorial Fund to purchase a new Inflatable Rescue Boat; and 2) Amend the Fiscal Year 2024-2025 Operating and Capital Budget to reflect the donation.
DISCUSSION/ANALYSIS:
On February 21, 2025, the City of Del Mar received a funding commitment letter (Attachment A) from retired Del Mar Parking Lieutenant Eric Sandy in remembrance of his son, former Del Mar Lifeguard Patrick O’Harra, to assist with the purchase of a new Inflatable Rescue Boat (IRB) for the Lifeguard Division in Fiscal Year (FY) 2024-25.
Inflatable Rescue Boats are important vehicles used by ocean lifeguard agencies around the world. The City’s Lifeguard Division has two IRBs and four engines, which are regularly replaced to enable safe and effective operation. IRBs are nimble, lightweight, and easy to deploy in both shallow and deep waters, making them an effective tool to patrol the City’s public beach, perform ocean rescues, and transport medical aid patients and staff, especially during high tides and a busy beach limiting use of lifeguard vehicles on the sand.
The City’s oldest IRB, which needs replacement due to age and disrepair, will be replaced with this donation. As part of the acceptance of this donation, Patrick O’Harra’s name will be painted on the stern of the vessel’s starboard pontoon commemorating the donation and his legacy. The size will be roughly 12” x 12” and not limit the official identification of the vessel.
FISCAL IMPACT:
The total cost of a new IRB is estimated at $24,000. Acceptance of the donation from the Patrick O’Harra Memorial Fund will provide a total of $10,000 in funding toward the purchase of an IRB in FY 2024-2025. The remaining cost of the IRB will be covered with funds from the FY 2024-25 Equipment Replacement budget which is included for approval in the FY 2024-25 Mid-Year Financial Report.
1 April 7, 2025 Item 06
City Council Agenda Report
Patrick O’Harra Memorial Fund Donation
April 7, 2025
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and is not included in the City Council’s list of Goals & Priorities.
ATTACHMENTS:
Attachment A – Eric Sandy Donation Funding Commitment Letter 2 April 7, 2025 Item 06
PATRICK MICHAEL OHARRA MEMORIAL FUND
Directors; Lynn M. OHarra, Eric W. Sandy
944 Sandcastle Drive, Cardiff, California 92007
[email protected] 858-922-6373
February 21, 2025
Dear Chief Edelbrock;
Please accept this letter as confirmation of our offer to help finance the purchase of the Arancia Inflatable Rescue Boat (IRB) for the City of Del Mar Lifeguard Department.
We are pledging $10,000 towards this purchase, payable to the City before the end of the current fiscal year or sooner if required to complete the purchase arrangement.
These funds will be submitted via personal check, bank check, or suitable electronic transfer to the City.
This donation honors the memory of our son Patrick Michael OHarra and his service as a Student Lifeguard and Seasonal Lifeguard with the City.
We understand that Patrick’s name will be respectfully displayed on the pontoon of the IRB with verbiage to be agreed upon by your office with our input.
We will always remember Patrick’s service to the community of Del Mar within the Lifeguard Department and trust that this IRB will continue to maintain a safe water experience for all who visit the beach.
Patrick would be very proud to know that this contribution is made in his name.
Thanks to you and your outstanding crew for all your work.
Gratefully,
Eric Sandy, City of Del Mar 1972-2019
Lynn O’Harra
Benny
3 April 7, 2025 Item 06
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Jon Edelbrock, Director of Community Services/Lifeguard Chief Via Ashley Jones, City Manager
DATE: April 7, 2025
SUBJECT: Acceptance of a Donation from the Rotary Club of Del Mar to Purchase New Rope Rescue Equipment
REQUESTED ACTIONS/RECOMMENDATION:
Staff recommend that the City Council: 1) Accept a donation of $1,997.30 from the Rotary Club of Del Mar to purchase rope rescue equipment; and 2) Amend the Fiscal Year 2024- 2025 Operating and Capital Budget to reflect the donation.
DISCUSSION/ANALYSIS:
On February 28, 2025, the City of Del Mar received a funding commitment letter (Attachment A) from the Rotary Club of Del Mar (RCDM) to purchase new rope rescue equipment in Fiscal Year (FY) 2024-2025. The equipment is comprised of harnesses, swivels, clutches, and carabineers required to perform cliff rescues.
This equipment is used by the City of Del Mar Lifeguard Division for training and rescue situations. Due to the topography and high angle of Del Mar’s coastal bluffs, lifeguard staff frequently train on high angle techniques to maintain their technical skills and stay familiar with both the equipment and the environment. The Lifeguard Division requires reliable equipment to complete these types of rescues. Incorporating new equipment will allow for the phasing out of older, heavily used gear, in need of routine replacement. Purchasing the newest equipment will provide advanced mechanisms for raising and lowering victims.
FISCAL IMPACT:
Acceptance of the donation from RCDM will provide a total of $1,997.30 in funding to purchase rope rescue equipment in FY 2024-25 (Attachment B). Council approval of the recommended action for this agenda item will amend the FY 2024-2025 Operating and Capital Budget as reflected in the table below and will have no impact to the General Fund Contingency.
DESCRIPTION ACCOUNT AMOUNT
Revenue
Contributions 01.4800.4831 $1,997.30
1 April 7, 2025 Item 07
City Council Agenda Report
Rotary Club of Del Mar Donation to Purchase Rope Rescue Equipment April 7, 2025
Subtotal: $1,997.30
Expenditures
Small Tools & Equipment 01.5631.2600 $1,997.30
Subtotal: $1,997.30
TOTAL GENERAL FUND CONTINGENCY IMPACT: $0
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
ATTACHMENTS:
Attachment A - RCDM Donation Funding Commitment Letter
2 April 7, 2025 Item 07
ATTACHMENT A
Steven McDowell
Chair, Community Services
Rotary Club of Del Mar
E: [email protected]
P: 858-350-3766
Rotary Club of Del Mar PO Box 552, Del Mar, CA 92014 www.delmarrotary.org February 28, 2025
Del Mar City Council
City of Del Mar
1050 Camino Del Mar
Del Mar, CA 92014
Purpose: Grant from the Rotary Club of Del Mar
Honorable Mayor, City Council Members, and Director of Community Services:
It is my pleasure to inform you the Rotary Club of Del Mar has approved a grant of $1997.03 to the City of Del Mar Lifeguards for the procurement of new rope rescue equipment. Acceptance of this donation will help their team on its mission to maintain the highest quality public safety services for the citizens and visitors of Del Mar.
We are delighted in offering this grant and finding ways we can continue to help our beautiful city.
Sincerely,
Steven McDowell
Chair, Community Services
3 April 7, 2025 Item 07
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Nestor Machado, Management Analyst
Karen Brindley, Planning and Community Development Director Via Ashley Jones, City Manager
DATE: April 7, 2025
SUBJECT: Encroachment Permit (EP) 25-019 Related to the Construction of the San Dieguito Double Track Project Pedestrian Undercrossing and Associated Improvements
Applicant: San Diego Association of Governments (SANDAG) REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Adopt the Resolution (Attachment A) conditionally approving Encroachment Permit EP25-019 allowing for water and sewer utility line relocation and improvements, grading improvements to Coast to Crest Trail in order to allow a pedestrian undercrossing that impacts City of Del Mar property (APN 299-030- 02-00) and also concerns a private property interest (APN 299-030-11-00); 2) Authorize the City Manager to execute Utility Agreement (Attachment B); and 3) Authorize the City Manager to waive associated planning application fees in the amount of $2,085, which is a standard practice among government agencies.
BACKGROUND:
The San Dieguito Double Track Project (Project) has been in the planning stages since 2010. In June 2017, the California Coastal Commission issued a federal consistency certification for the Project. The purpose of the Project is to construct 2.1 miles of railroad track between the railroad undercrossing at Lomas Santa Fe Drive in Solana Beach (Mile Post 242) and then continue into Del Mar, just north of Coast Boulevard (Mile Post 244).
The project will replace existing single-track railroad bridge with a new 1,600-foot-long double-track bridge over the San Dieguito River (River), and includes improvements to construct signal, utility, and drainage systems.
The height of the new bridge will be raised up to eight (8) feet to allow for an unobstructed passage of 100-year flood flows and a pedestrian undercrossing to connect the Coast to Crest Trail (Trail) from east to west along the south bank of the river. Other elements of the project include:
1 April 7, 2025 Item 08
City Council Agenda Report
EP25-019 (SANDAG Pedestrian Undercrossing)
April 7, 2025
The permanent relocation and replacement of water and sewer lines from the North County Transit District (NCTD) right-of-way on to City of Del Mar property to provide for easier maintenance access. This includes encasing the main water line along the trail in steel to protect it from the elements and construction of the undercrossing itself.
Installation of two new permanent manholes within City of Del Mar property to access the water and sewer lines.
Construction of storm drain outlet that flows into the San Dieguito River. Removal of rip rap placed on the bottom of the river to protect the existing bridge from river scour.
Earthwork to establish final project grades and elevations. Temporary wooden trestle to construct a new double-track bridge. Temporary construction access and staging areas located at:
o Via de la Valle at the Solana Gate, Jimmy Durante Blvd. roundabout adjacent to the Public Works Yard, and on the Del Mar Fire Station on State Fairgrounds property.
o Temporary construction staging adjacent to the Del Mar Fire Station and on the San Dieguito River, within City of Del Mar property, at the south bank just north of the Public Works Yard.
Replacement of an existing asphalt driveway apron and a concrete driveway on Jimmy Durante Blvd., south of the River.
Implementation of traffic control plans.
On February 18, 2025, SANDAG staff provided a presentation that updated to the Council on the progress being made related to the project. SANDAG is now requesting an Encroachment Permit for the portions of the Project that are fully within the City of Del Mar right-of-way or other City owned property. The Project construction is anticipated to take approximately four and a half years. Currently, and is scheduled to commence in early 2026 and end by mid-2030. Work is anticipated to occur between the hours of 6am – 5pm, including night work.
DISCUSSION/ANALYSIS:
An Encroachment Permit application was submitted to secure permanent encroachments. This includes utility improvements, placement of rock slope protection to complete the connection between the existing Coast to Crest Trail which is part of the construction of the pedestrian undercrossing. This also includes earthwork to establish 2 April 7, 2025 Item 08
City Council Agenda Report
EP25-019 (SANDAG Pedestrian Undercrossing)
April 7, 2025
final grades and elevations, and the replacement of an existing driveway adjacent to Jimmy Durante Blvd.
The pedestrian undercrossing on the south side of the river would provide a legal, gradeseparated pedestrian crossing that currently does not exist at this location to connect the Coast to Crest Trail. The Trail will range in width from 8’ along the south bank of the River and north of the City’s Public Works Yard and will be widened to 12’ under the doubletrack bridge that is within the City’s right-of-way.
To build the pedestrian undercrossing and a portion of the drainage improvements south of the river, a small City encroachment of 0.05 acres is needed. It should be noted that the actual railroad tracks and pedestrian undercrossing structure are within the North County Transit District (NCTD) right-of-way and not the City’s. Accordingly, this EP seeks to grant permanent encroachments to SANDAG for use of the City’s property and rightof-way which also allows for construction staging and access. A vicinity schematic to show the location of this proposed grading and public improvements is included as Attachment C.
The utility lines will be relocated to provide easier maintenance access for Del Mar and as mentioned above, this includes fully encasing the water main line in steel that runs adjacent to the trail. The line west of the tracks will be relocated into 28th Street. A schematic depicting the relocation of the water and sewer lines to access within City of Del Mar right-of-way is included as Attachment D.
As these utility lines will be relocated from NCTD right-of-way to Del Mar property, the City will need to execute a utility agreement with SANDAG that alleviates any financial responsibility from the City for the water and sewer improvements (Attachment B) and solely places financial responsibility on SANDAG. Execution of this agreement, clearly demonstrating who is responsible to pay for this work, is also a requirement for Caltrans based on the types of funding being used for the Project.
As stated, SANDAG will need access within Del Mar right-of-way for the construction staging. This includes a lay down area along the San Dieguito River and within City of Del Mar property (APN: 299-030-02-00). This area will also be used to build the slope embankment. In addition, a temporary platform will be constructed to support the construction of the double track.
SANDAG will also install a new firewater main near the fairgrounds adjacent to Jimmy Durante Blvd. The Del Mar fire station will continue to provide fire water service to the fairgrounds. A schematic depicting the temporary laydown and construction areas including access points is included as Attachment E.
SANDAG is proposing to replace the existing deteriorated asphalt driveway on Jimmy Durante Blvd., south of the river, east of the railroad tracks at 21st Street with a concrete 3 April 7, 2025 Item 08
City Council Agenda Report
EP25-019 (SANDAG Pedestrian Undercrossing)
April 7, 2025
driveway apron (APN: 299-171-01-00). This driveway replacement is provided to improve access for NCTD to conduct routine maintenance and access its utility shed.
Del Mar Municipal Code (DMMC) Chapter 23.28 requires an EP for any work or improvements within the City’s right-of-way. Requests for construction access are typically approved at the staff level, however, improvements that extend above the level of the sidewalk, roadway, or to the adjacent grade require City Council approval.
Therefore, the request was consolidated into one permit application for City Council consideration and proposed approval.
Required Findings
Pursuant to DMMC §23.28.070, there are six (6) required findings to approve a Longterm Major EP that generally relate to public safety, intended use of the right-of-way, community character, aesthetics, and conversion of public land for private use. An EP shall only be approved if the City Council can make all six findings:
Finding 1: That the issuance of the EP will not endanger public health, safety or welfare, or the surrounding property.
The proposed improvements including grading, placement of rock slope protection, relocation of water and sewer lines, and temporary encroachments consisting of access and staging will not endanger public health, safety, or welfare, or the surrounding property because the construction practices and means and methods will not adversely affect costal resources or nearby residents. The grading to accommodate the pedestrian undercrossing is necessary due to the height of the double-track bridge structure and ensures that it is not impacted by flood conditions. To achieve these design conditions the applicant will need to begin grading in the City’s right-of-way to ensure safe train operations. The utility lines require relocation and to ensure public safety they will be fully encased in steel to prevent damage from the tracks. The new manholes will be installed on City property to provide for easier maintenance access.
Finding 2: That the issuance of the EP will not unreasonably interfere with the intended use of a City Right-of-Way or Easement.
The proposed improvements will not unreasonably interfere with the use of the public right-of-way because the Coast to Crest Trail and the grading for the undercrossing is designed to connect the Trail from east to west in order to provide safe passage for pedestrians, in an area where an accessible crossing does not currently exist.
Furthermore, the relocation of water and sewer lines will be an added benefit because they will be accessible within City right-of-way as opposed to NCTD right-of-way which provides greater operational efficiencies. Moreover, the proposed access points within City right-of-way at Via de la Valle and Jimmy Durante Blvd., will not unreasonably interfere with City traffic flows because the traffic control plans will ensure a smooth flow 4 April 7, 2025 Item 08
City Council Agenda Report
EP25-019 (SANDAG Pedestrian Undercrossing)
April 7, 2025
of traffic during the construction period. Traffic management will also be in coordination with Public Works.
Finding 3: That the issuance of the EP will not have an adverse impact on the welfare of the community or on the community’s appearance or aesthetics.
The Coastal Commission has determined that the project will not have an adverse impact on coastal resources and the Project scope has not changed since they issued a federal consistency certification. Moreover, the proposed encroachments are generally consistent with the character of the surrounding area and will improve the aesthetics of the community and improve public access to coastal resources by providing a safe and legally compliant pedestrian crossing.
Finding 4: That the issuance of the EP will not cause an unnecessary change in the character of the community.
The proposed improvements will not remove the Coast to Crest Trail or permanently impact it, nor will the character of the surrounding area be permanently impacted.
Finding 5: That the issuance of the EP will not be to the detriment of the interests of the general public.
The proposed permanent improvements will not interfere with existing public use of the surrounding right-of-way. While there will be temporary impacts to the existing public trail during the construction period, the proposed permanent trail improvements will create a legally compliant access that provides a continuous east-west connection between Coast Boulevard and the existing Coast to Crest Trail. Furthermore, the relocation of the water and sewer lines from NCTD right-of-way to City property will provide the City ability to access the utility from City right-of-way and eliminate additional coordination required with NCTD. Due to the construction practices and the means and methods of the construction activities, the proposed encroachments to be authorized will not interfere with City operations/infrastructure and not be to the detriment of the interests of the general public.
Finding 6: The proposed Encroachment will not convert significant area of public property to private use.
Given the small area of impact, the proposed encroachments will not convert any existing public use areas into private use. All proposed improvements will enhance existing public use of these areas as described above.
This Project has been in progress for many years including continuous discussions between City staff and SANDAG related to updates and revised plans for improvements.
Planning and Community Development Department staff have consulted with the Public Works Department, Community Services Department, and City Manager’s Office and 5 April 7, 2025 Item 08
City Council Agenda Report
EP25-019 (SANDAG Pedestrian Undercrossing)
April 7, 2025
determined that the proposed improvements will provide a benefit to the City related to providing a safe and legally compliant public passage with connections to the Coast to Crest Trail underneath the train tracks. The proposed improvements would not endanger the public’s health, safety, or welfare, nor would it endanger the surrounding properties because of the design of the encroachment improvements and the means and methods of the construction activities.
As shown in the photographs in Attachment F, the existing trail does not provide safe or legal access for members of the public to cross the railroad tracks. Individuals who cross the tracks are considered trespassers; however, this has been a widespread practice for many years. The artist renderings in Attachment G depict how the new pedestrian undercrossing will provide a safe and legal point of access to cross the tracks.
Based on the facts above, all required findings are found to be satisfied. Therefore, staff recommends that the City Council adopt the Resolution approving EP25-019 (Attachment A).
FISCAL IMPACT:
There is no cost to the City related to this Project. As is common practice among government agencies, staff is recommending that the $2,085 in fees related to the processing of this EP application be waived. According to SANDAG, funding sources for the project include resources from the Federal Railroad Administration (FRA), Federal Transit Administration, State of California, and TransNet.
ENVIRONMENTAL IMPACT:
A Categorical Exclusion determination was prepared for the Project by SANDAG in accordance with the National Environmental Policy Act (NEPA) since the Federal Railroad Administration (FRA) has been acting as the federal lead agency. The project is categorically excluded from NEPA pursuant to Title 23 CFR 771.118(c)(9) which covers “Assembly or construction of facilities that is consistent with existing land use and zoning requirements (including floodplain regulations) and uses primarily land disturbed for transportation use, such as: Buildings and associated structures; bus transfer stations or intermodal centers; busways and streetcar lines or other transit investments within areas of the right-of-way occupied by the physical footprint of the existing facility or otherwise maintained or used for transportation operations; and parking facilities”. Staff has independently reviewed these determinations and found that these Exclusions are appropriate.
The project was analyzed by Caltrans in the LOSSAN EIR, certified by Caltrans in 2007.
The California Coastal Commission then conducted an environmental review of the project improvements as part of the North Coast Corridor Public Works Plan & Transportation and Resource Enhancement Program, which was approved in 2014, finding that all feasible California Environmental Quality Act (CEQA) mitigation measures and alternatives had been incorporated into the NCC PWP/TREP. In 2021, the CPUC 6 April 7, 2025 Item 08
City Council Agenda Report
EP25-019 (SANDAG Pedestrian Undercrossing)
April 7, 2025
adopted the Coastal Commission’s CEQA findings as part of an approval to construct new crossings as part of the project. The City of Del Mar, as a responsible agency, have independently reviewed these documents and the findings and have found that these prior CEQA documents and actions by the other agencies are consistent with the limited project scope involving this encroachment permit. Moreover, the City’s action is exempt under CEQA Cal. Code Regs. Tit. 14, Section as a “Minor Alterations to Land” because the minor excavation will be compatible with existing conditions and will not create any new significant environmental impacts to coastal resources or the surrounding environment.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and is not included in the City Council’s list of Goals & Priorities.
ATTACHMENTS:
Attachment A – Resolution Approving EP25-019
Attachment B – SANDAG Utility Agreement
Attachment C - Vicinity Schematic for Pedestrian Undercrossing Attachment D – Schematic for Water and Sewer Lines
Attachment E – Site Map of Construction and Staging Areas Attachment F – Photographs of Current Trail and Track Conditions Attachment G – Artist Renderings of Pedestrian Undercrossing 7 April 7, 2025 Item 08
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, APPROVING ENCROACHMENT PERMIT 25-
019 AND WAIVING THE PLANNING LAND USE APPLICATION
FEE FOR AN ENCROACHMENT PERMIT FOR IMPROVEMENTS
RELATED TO THE SANDAG SAN DIEGUITO DOUBLETRACK
PROJECT (APNs: 299-030-02-00, 299-030-11-00, 299-171-01-00)
IN DEL MAR, CALIFORNIA
WHEREAS, the City of Del Mar (City) is the owner of the public right-of-way and property within the Project limits; and
WHEREAS, San Diego Association of Governments (SANDAG) (Applicant) has filed an application for an Encroachment Permit (EP25-019) seeking approval for various improvements, more specifically described in the Agenda Report and attached Encroachment Permit plans, in the public right-of-way adjacent to APNs: 299-030-02-00, 299-030-11-00, and 299-171-01-00 (Project); and
WHEREAS, Del Mar Municipal Code (DMMC) Chapter 23.28 requires an Encroachment Permit (EP) for any non-City improvements within the public right-of-way; specifically, any improvements that extend at least 12 inches above the level of the sidewalk, roadway, or adjacent grade require City Council approval; and WHEREAS, Section 23.28.070 of the DMMC provides that an Encroachment Permit may be approved or conditionally approved only if the Council makes all of the required findings set forth in Section 23.28.070(C) as noted in the below; and WHEREAS, the project will include double-tracking, a bridge replacement, a special events platform at the Del Mar Fairgrounds, utility line relocation, pedestrian trail and other improvements; and
WHEREAS, in accordance with the National Environmental Policy Act (NEPA), the project is categorically excluded from NEPA pursuant to Title 23 CFR part 771.118(c)(9) which covers “Assembly or construction of facilities that is consistent with existing land use and zoning requirements (including floodplain regulations) and uses primarily land disturbed for transportation use, such as: Buildings and associated structures; bus transfer stations or intermodal centers; busways and streetcar lines or other transit investments within areas of the right-of-way occupied by the physical footprint of the existing facility or otherwise maintained or used for transportation operations; and parking facilities,”; and WHEREAS, the Proposed Encroachment Permit is exempt under the California Environmental Quality Act under Section 15304, Minor Alterations To Land, and would not otherwise cause significant unavoidable impacts to the environment; and Attachment A 8 April 7, 2025 Item 08
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WHEREAS, on June 7, 2017, the California Coastal Commission (“Coastal Commission”) issued a federal consistency certification for the SANDAG San Dieguito Double Track project to improve the operation and safety of the rail line in the LOSSAN Corridor between Solana Beach and Del Mar by finding that the project as proposed would not result in impacts to coastal resources as defined in the California Coastal Act.
WHEREAS, on April 7, 2025, the City Council of the City of Del Mar held a duly noticed public hearing to review the referenced entitlements, and at which time all persons desiring to be heard were heard; and
WHEREAS, such oral and written evidence that was submitted and considered included without limitation:
a. Plans submitted by the applicant;
b. Written information submitted with the application;
c. Agenda Report, dated April 7, 2025, incorporated by reference as though fully set forth herein;
d. The Coastal Commission Federal Consistency Certification dated June 7, 2017, incorporated by reference as though fully set forth herein; and e. Additional information submitted and testimony provided during the hearing. f. Staff’s independent review of relevant NEPA and CEQA documentation.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar that Encroachment Permit EP24-115 is hereby approved based on the following findings in accordance with DMMC Section 23.28.070(C):
Findings:
1. The proposed improvements including grading, placement of rock slope protection, relocation of water and sewer lines, and temporary encroachments consisting of access and staging will not endanger public health, safety, or welfare, or the surrounding property because the construction practices and means and methods will not adversely affect costal resources or nearby residents. The grading to accommodate the pedestrian undercrossing is necessary due to the height of the double-track bridge structure and ensures that it is not impacted by flood conditions. To achieve these design conditions the applicant will need to begin grading in the City’s right-of-way to ensure safe train operations. The utility lines require relocation and to ensure public safety they will be fully encased in steel to prevent damage from the tracks. The new manholes will be installed on City property to provide for easier maintenance access.
2. The proposed improvements will not unreasonably interfere with the use of the public right-of-way because the Coast to Crest Trail and the grading for the undercrossing is designed to connect the Trail from east to west in order to provide safe passage for pedestrians, in an area where an accessible crossing does not currently exist. Furthermore, the relocation of water and sewer lines will be an added benefit because they will be accessible within City right-of-way as opposed Attachment A 9 April 7, 2025 Item 08
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to NCTD right-of-way which provides greater operational efficiencies. Moreover, the proposed access points within City right-of-way at Via de la Valle and Jimmy Durante Blvd., will not unreasonably interfere with City traffic flows because the traffic control plans will ensure a smooth flow of traffic during the construction period. Traffic management will also be in coordination with Public Works.
3. The Coastal Commission has determined that the project will not have an adverse impact on coastal resources and the Project scope has not changed since they issued a federal consistency certification. Moreover, the proposed encroachments are generally consistent with the character of the surrounding area and will improve the aesthetics of the community and improve public access to coastal resources by providing a safe and legally compliant pedestrian crossing.
4. The proposed improvements will not remove the Coast to Crest Trail or permanently impact it, nor will the character of the surrounding area be permanently impacted.
5. The proposed permanent improvements will not interfere with existing public use of the surrounding right-of-way. While there will be temporary impacts to the existing public trail during the construction period, the proposed permanent trail improvements will create a legally compliant access that provides a continuous east-west connection between Coast Boulevard and the existing Coast to Crest Trail. Furthermore, the relocation of the water and sewer lines from NCTD right-ofway to City property will provide the City ability to access the utility from City rightof-way and eliminate additional coordination required with NCTD. Due to the construction practices and the means and methods of the construction activities, the proposed encroachments to be authorized will not interfere with City operations/infrastructure and not be to the detriment of the interests of the general public.
6. Given the small area of impact, the proposed encroachments will not convert any existing public use areas into private use. All proposed improvements will enhance existing public use of these areas as described above.
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Council that approval of EP25-019 shall be subject to the following conditions:
General Conditions:
GEP-1 [EP – Excavation Scheduling]
No excavation or trenching shall occur within a City right-of-way on days when City of Del Mar City offices are closed. Those days include all Saturdays and Sundays and all days on which City Holidays are observed.
GEP-2[EP – Indemnification]
Attachment A 10 April 7, 2025 Item 08
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By accepting this permit and implementing the development authorized herein, the applicant agrees to indemnify, defend and save the City of Del Mar, its authorized agents, officers, representatives and employees harmless from and against any and all penalties, liabilities, annoyances, or loss resulting from claims or court action and arising out of any accident, loss or damage to persons or property happening or occurring as a proximate result of any work undertaken under the permit granted pursuant to the application or by reason of the permittee's installation, operation, maintenance or removal of the encroachment.
GEP-3 [EP - Removal of improvements]
The applicant agrees that if any structure, tank, pipe, conduit, duct, tunnel, or other development for which this permit is issued is, at any point in the future, determined by the City to interfere with the use, repair or improvement of the subject right-of-way, the applicant or his or her successors or assigns, shall remove the development within ten (10) days after the receipt of a written notice from Public Works to do so.
The removal shall be accomplished at the expense of the applicant or his or her successors or assigns and shall be removed or relocated to the satisfaction of the Public Works Department.
A) If an unknown underground facility is encountered, work shall cease immediately, and both the City Engineer’s office, Public Works and the utility believed to own the facility shall be notified. Work shall not proceed until permission is granted by the City Engineer’s office and a solution to the underground obstruction is resolved by the Engineer of Work.
GEP-4 [EP - Compliance with Conditions]
The applicant hereby agrees to do all work and otherwise comply with the terms and conditions of this permit, and all applicable rules and regulations of the City of Del Mar and/or other public agency with overlapping jurisdiction.
GEP-5 [EP - Revocation of permit due to noncompliance with conditions] This permit may be revoked by the City if noncompliance is noted to the applicant and satisfactory action is not taken by the applicant or his/her agents to achieve compliance within twenty-four (24) hours of notice.
GEP-7 [EP - Permit Expiration/Potential for Permit Extension] This permit and the authorization for use/work within a City right-of-way herein granted shall be in effect for the duration of project construction and shall expire once the project is finaled.
GEP-8 [EP - Work to be Performed by a Licensed Contractor] All work authorized by an Encroachment Permit shall be performed by a licensed contractor from one of the following classes: “A” General Engineering Contractor, “C34” Pipeline Contractor or a “C42” Sanitation System Contractor. A copy of such a license shall be provided to the City prior to the commencement of work and shall be retained at the project site. This requirement may be waived by the City Engineer’s Attachment A 11 April 7, 2025 Item 08
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office when the work to be performed is limited to minor improvements or maintenance for residential property adjacent to the City right-of-way or easement and when the work will be performed by the resident or owner of the benefited residential property. This information shall be provided prior to the commencement of any work in a public right-of-way.
GEP-9 [EP - Compliance with CAL-OSHA]
The permittee shall obey and enforce all safety orders, rules, regulations, and recommendations of the Department of Industrial Relations of the State of California, CAL-OSHA, applicable to the work and shall comply with all applicable laws, ordinances, codes, and regulations. Any omission on the part of the City Engineer’s office to specify protective measures or devices in the Encroachment Permit shall not excuse the permittee from complying with all applicable requirements of law.
GEP-10[EP - Timely Performance of Work]
If any part of the work performed under an Encroachment Permit is not completed within the period indicated in either the submitted application materials or the conditions of approval of the Encroachment Permit, the City may notify the person performing the work, in writing, to complete the work within forty-eight (48) hours thereafter, legal holidays excepted. If the work is not completed within this time period, the Public Works shall have full power to perform the work, including such measures as will restore the disturbed area to a safe and passable condition until the work can be completed. The cost thereof, including any inspection and administrative overhead costs incurred by City, shall be assessed against the permittee.
GEP-11[EP - Compliance with City Codes and Permit Conditions] Any person violating any provisions of or failing to comply with any of the requirements of this Permit or of DMMC Chapter 23.28 shall be subject to the enforcement provisions set forth in DMMC Chapters 1.08 and 30.98.
GEP-12[EP - Change of Permit Conditions at Direction of the City] The City retains the right to change conditions of this Permit granted and order the relocation or adjustment of lines, manholes, fixtures, and apparatus hereby allowed to be installed, whenever, in the opinion of the City, this becomes necessary; and desirable. In the event that such an order is made, all changes required pursuant thereto shall be made at the sole expense of the Permittee.
GEP-13[EP - Notification of Utility Owner]
The applicant shall notify the appropriate Public Utility a minimum of seventy-two (72) hours prior to performing any work on or adjacent to any public utility. All such work shall be done only with authorization and with inspection by the appropriate utility owner.
GEP-14[EP - No authorization for street closure]
Attachment A 12 April 7, 2025 Item 08
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The permit does not authorize closure of any road or street, unless specifically stated on the permit.
A) If Street closure is required then at least one (1) lane of traffic must be kept open during construction periods. However, when individual streets are under construction, streets may be closed to traffic by the Contractor, subject to approval of traffic control plans. The Contractor shall furnish, install and maintain all necessary and appropriate signing and striping for the closure and for detours as determined by the Public Works Department.
B) No street shall be closed to traffic until immediately prior to start of work, and any street that is closed by permission of the Engineer shall be re-opened before the end of the workday. Emergency vehicles shall be permitted to pass through the work area without delay at all times.
C) The Contractor shall make every effort to keep driveways open during working hours. After hours all driveways shall be accessible with smooth and safe crossings through the construction.
D) All traffic lanes shall have a minimum width of eleven feet (11’) unless otherwise specified. In addition to the lane width specified herein, the Contractor shall maintain a clearance of two feet (2’) feet to curbs, barricades, and other vertical obstructions.
GEP-15[EP - No Transfer in Property Interest]
The granting of an encroachment permit pursuant to this chapter shall not constitute the transfer or relinquishment of any ownership or interest held by the City over the public right-of-way, nor shall such permit confer any vested or proprietary rights upon the holder of the permit beyond the right to utilize the encroachment area in the manner authorized by the permit and subject to all of the conditions set forth herein.
GEP-16[EP - Notification of Neighbors Prior to Commencement of Traffic Lane Disruption]
Where the proposed work will involve a temporary traffic lane closure or detour, the applicant shall notify all neighbors along the street in the area in which work will take place a minimum of five (5) calendar days prior to the commencement of any work.
The notification required herein shall be provided as follows:
a. Copies of written notice shall be distributed at the properties with frontage along the street where the traffic lane disruption will occur and at properties with frontage along the affected street that are within 200 (linear) feet of the area of traffic lane disruption. A copy of the notice to be provided shall be submitted for City approval prior to distribution, and
b. Temporary signs shall be placed along both sides of the street in the area where traffic lane disruption will occur and at the points 500 feet beyond the ends of the affected street area.
The notice required herein shall be provided / installed (as applicable) to the satisfaction of the Director of Planning and Community Development.
Attachment A 13 April 7, 2025 Item 08
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GEP-17[EP - Improvements Subject to Compliance with ADA Accessibility Requirements] The applicant shall be responsible for ensuring that all improvements are implemented in compliance with the applicable provisions of the Americans with Disability Act (ADA). Information about requirements for complying with ADA requirements can be gained from the following website: https://www.accessboard.gov/ GEP-19 [EP - Bonds]
Before a permit is granted by the City, which authorizes excavation, trenching or removal of the surface of a street, a bond or other security acceptable to the City, shall be filed by the applicant, or by the contractor who will do the work. The bond shall be a surety bond and shall be issued by a corporation duly and legally licensed to transact business in the State of California and approved by the City.
The bond or other security shall guarantee the performance of the work authorized by the permit in accordance with all of the provisions of the application, and shall indemnify the City against faulty or improper workmanship or materials that may be discovered during the performance of the work and for the term of one year after the completion of the work. If the applicant, or the contractor performing the work, intends to perform more than on project requiring a permit under this Chapter, the bond may be written so as to apply to more than one permit and it shall indemnify the city against faulty or improper workmanship or materials that may be discovered during the performance of the work, intends to perform more than one project requiring a permit, the bond may be written so as to apply to more than one permit and it shall indemnify the City against faulty or improper workmanship or materials that may be discovered during the period of one year after the completion of the work authorized by each permit.
GEP-20[EP - Traffic Conditions]
Traffic Control shall be as follows:
A) Maintain Traffic – Vehicular and pedestrian traffic on all streets shall be permitted to pass through the work area with as little inconvenience as possible. At no time shall the roads be closed without specific authorization.
B) Flagmen – Shall be used on all streets where the traffic is restricted to less than two (2) traffic lanes.
C) Comply with Green Book Section 601 – Maintaining of vehicular traffic through the work area shall conform to Standard Specifications for Public Works Construction (Green Book Section 601) Temporary Traffic Control For Construction and Maintenance Work Zones.
D) Replace Improvements – All improvements within the road right-of-way which include road signs, road striping, road symbols, etc., which were damaged, removed or obliterated as a result of the permittee’s work shall be repaired Attachment A 14 April 7, 2025 Item 08
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and/or replaced. Repairs and replacements shall be equal to or better than the existing improvements and shall match them in finish and dimension.
E) End of Workday – At the end of each workday, all roads shall be restored to two-way traffic. The road surface shall be brought to a smooth, even condition, free of humps and depressions, satisfactory for use by the motoring public.
F) Detours – Shall be in accordance with Caltrans Traffic Manual, Chapter 5, And shall be approved by the Public Works three weeks before the anticipated date of the detour.
G) The applicant shall be responsible for notifying the Del Mar Fire Department (858) 755-1522) and City Parking Enforcement (858) 755-1556 at least 48 hours prior to the road closure.
H) The Permittee shall follow Caltrans standards for bicycle and pedestrian traffic control. Where facilities exist, a minimum sidewalk and bike path width of four feet (4') shall be maintained at all times for safe passage through the work area.
At no time shall pedestrians be diverted onto a portion of the street used for vehicular traffic. At locations where adjacent alternate walkways cannot be provided, appropriate signs and barricades shall be installed at the limits of construction and in advance of the closure at the nearest crosswalk or intersection to divert pedestrians across the street. Pedestrian detour plans shall be approved by the City prior to construction.
GEP-21[EP – Cleanup, Backfilling and Compaction]
Cleanup, backfilling, and Compaction shall be as follows:
A) Cleanup After Completion - Immediately after completion of the work, the permittee shall cleanup and remove all materials, earth and debris of any kind.
If the permittee fails to do so within 24 hours after having been notified to do so by the City, the work may be done by the city and the permittee charged the costs of such work. When a pole, guy-stub or similar timber is removed and not replaces, the entire length thereof shall be removed from the ground and the hole backfilled and compacted.
B) Backfilling and compaction – Backfilling and compaction of an excavation of an evacuation shall be in accordance with the Standard Specifications for Public Works Construction (Sections 301 and 306), as well as any special standards established by the City. Backfilling shall be completed before the end of the workday. No open trenches shall be left after normal working hours.
C) Restoration of right-of-way - upon completion of the encroachment work authorized by a permit, the permittee shall restore the right-of-way by replacing, repairing or rebuilding it in accordance with the specifications or any specific requirements, but not less than to its original condition before the Attachment A 15 April 7, 2025 Item 08
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encroachment work was commences. The permittee shall remove all obstructions, materials, and debris upon the right-of-way and shall do any other work necessary to restore the right-of-way to a safe and usable condition, as directed by the City. When the excavation occurs within an area already paved, the city may make the necessary restoration. The permittee can be notified or can respond to notification; the City may make the necessary restoration. The permittee shall reimburse the City in accordance with the costs of such work.
All work shall be in accordance with City standards and Public Work Standard Specifications for Construction (Green Book Section 302 and 306.).
D) The Contractor and all Subcontractors are required to clean up the site on a daily basis. This cleanup shall include, but not be limited to, the Contractor furnishing and operating a self-loading motorized street sweeper equipped with a functional water spray system or by hand (depending on the size of the daily job/cleanup), removal of all construction material that is no longer needed on the job site, daily removal of all construction rubbish/trash away from the job site, proper storage of all construction equipment including traffic control devices that are not in use. The sweeper shall clean all paved areas within the Work site and all paved routes at least once each working day for the purpose of keeping paved areas acceptably clean whenever construction, including restoration, is incomplete. It shall be the Contractor’s responsibility to keep vehicle and pedestrian travel ways broom clean at all times. Failure to comply with these daily cleanup requirements may result in the City performing the cleanup work and billing the cost to the Contractor.
E) For projects involving the public sewer system, Contractors Pollution Liability appropriate to cover such activities as cleanup, removal, storage, or otherwise handling of hazardous or toxic chemicals, materials, substances, or any other pollutants; in an amount sufficient to cover potential losses from an incident, but not less than One-Million Dollars ($1,000,000) combined single limit per occurrence/aggregate for bodily injury and property damage.
F) For projects involving the public sewer system, Transporters Pollution Liability to cover transportation of hazardous or toxic chemicals, materials, substances or any other pollutants, the Contractor shall provide an amount sufficient to cover potential losses from an incident, but not less than One-Million Dollars ($1,000,000) combined single limit per occurrence/aggregate for bodily injury and property damage, and will not contain more than $25,000 per claim deductible.
GEP-21[EP – Street Cut Moratorium]
The City places moratoriums on any street or alley that have been reconstructed or sealed. Moratoriums on streets and alleys are valid after construction is completed. The moratorium lasts for five years for a reconstruction and overlay project and three years for a surface treatment Attachment A 16 April 7, 2025 Item 08
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project (slurry/surface seal). The moratorium list is updated as projects are completed. Applicants shall check City as to which streets have moratoriums.
GEP-22[EP – Construction Staging Area]
Proposed locations of construction staging areas shall be approved by the City.
Any construction staging area proposed outside of the public right-of-way shall be disallowed unless the Permittee has secured the prior written approval of the owner.
A) In the Event that the Contractor obtains an staging area on private property, it shall maintain, at his own cost, a construction staging area outside of the right of way or outside the boundaries of the City’s property, unless a staging area is specifically shown on the Plans or described in the specifications. Any posted signs for or related to the staging area must be of professional quality and approved by the City prior to placement. The staging area must be established, maintained and removed in a manner acceptable to the Cityand the owner of the land where the staging area is situated. The Contractor shall be solely responsible for the security and liability of the staging area. The staging area maybe fenced, lighted and locked. Guard dogs are not allowed at the construction staging area. Such staging areas shall meet all requirements of applicable standards, codes, ordinances and laws, and shall be established at least five (5) Working Days prior to commencement of work.
B) When any product, material or equipment is to be stored outside the street right-of-way or City property, the Contractor shall first obtain written permission from the property owner on whose property the storage is to be made. The Contractor shall file with the City an original permission letter, together with a written release from the property owner absolving the Cityy or its employees from any and all responsibility in connection with storage of materials, products or equipment on said property.
GEP-23[EP – Archaeological]
The permittee shall cease work in the vicinity if any archaeological resources that are revealed. The City shall be notified immediately. A qualified archaeologist, retained by the permittee, will evaluate the situation, and make recommendations to the City concerning the continuation of the work.
GEP-24[EP – Monument Preservation]
Location of monuments shall be tied out prior to work. Any City monument damaged, displaced, or destroyed by Permittee’s work shall be replaced by Permittee at Permittee’s sole expense.
GEP-25[Notice to Proceed]
A Notice to Proceed shall be issued after the Pre-Construction Meeting, provided the Storm Water Pollution Prevention Plan (SWPPP) and the Construction Staging / Traffic Control Plan have been submitted by the Attachment A 17 April 7, 2025 Item 08
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Contractor and accepted by the Public Works Department, and all other appropriate contract requirements are fulfilled. The Work shall start within ten (10) Working Days thereafter and shall be diligently prosecuted to completion within the time provided in the Project Specifications.
For projects of forty-five (45) Working Days or more, the Contractor shall submit to the Engineer an updated construction schedule each month, showing the actual progress of the Work.
Public Works Conditions:
PW-1 [Notification prior to and after Completion of Work] The applicant agrees to notify the Public Works representative at least forty-eight (48) hours in advance of time when work authorized in this permit will be started.
Applicant shall state the EP number, original date of approval and a short description of the work. Additionally, upon completion of the work, the applicant agrees to immediately notify the Public Works representative of such completion.
Any improvement or modification of the right-of-way shall be subject to inspection and approval of work from the Public Works representative. The permittee shall be responsible for calling MBI for an inspection at (760) 603-6264.
PW-2 [Bulk Pallet Storage]
Unless prior written authorization has been received from the City Manager, no materials shall be stored in bulk pallet form in the City right-of-way. Additionally, City right-of-Way shall not be used for material storage, unless a material delivery is taking place.
PW-3 [USA Markout]
At least 72 hours prior to the excavation of any area within a right-of-way, the applicant shall contact Underground Services Alert (USA) at (800) 422-4133 for the purpose of identifying the location of buried utilities so as to avoid disturbance thereof. All proposed dig or trench areas shall be pre-marked with white paint prior to contacting for USA mark out. No work shall commence until USA mark out has occurred.
The permittee is advised that the locations of utility lines may vary from those shown on approved project plans and that coordination with the appropriate utility companies is, therefore, imperative. Any damage or repair thereof to utility lines caused as a result of project implementation shall be the permittee’s responsibility.
The applicant shall be responsible for removing or blocking out all pavement markings installed for the project immediately upon completion of the work authorized in the Encroachment Permit. Should a utility conflict be present, then the Contractor shall contact the Engineer of Work immediately, in order to provide sufficient time for a redesign and approval of construction change.
PW-4 [Traffic Control Plan]
Attachment A 18 April 7, 2025 Item 08
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Prior to the approval of the Encroachment Permit, the contractor shall submit a plan for traffic control prepared by a registered California Civil or Traffic Engineer.
The plan shall be subject to the review and written approval of the City. The plan shall be prepared in accordance with the “Manual for Uniform Traffic Control Devices (MUCTD) in Construction and Maintenance Zones” and the “County of San Diego Standard Traffic Control plans.” The plan shall also be prepared and implemented to ensure that traffic control measures will be in place so as to protect pedestrian, cyclists and motorists from any construction, equipment, or other related activities, (including parked vehicles) due to construction. If a detour for traffic is needed, a Traffic Control plan should be submitted for review and approval by the City prior to the start of work.
PW-5 [Trench Resurfacing, Contact with Public Works – Standards for Repair] All trench resurfacing shall be performed in accordance with the standards shown below and shall be subject to inspection by the City’s representative. The permittee shall be responsible for calling MBI for an inspection at (760) 603-6264.
Trenches and improvements in streets shall conform to regional standards as follows:
A) Trenches wider than six (6) inches: Use Regional Standard G-24 type B.
The base hall be compacted with twelve (12) inch maximum lifts to 95% modified proctor and test reports shall be furnished to the City prior to capping base with Asphalt.
B) Trenches six (6) inches or less: Use regional standard G-24 Type C. Call for an inspection prior to the Asphalt repair, call MBI at (760) 603-6264.
C) Traffic Control plans shall be followed per approved plans and adjusted by the contractor for changing conditions.
D) Trench Plates cover placed over open trenches at the end of the work day shall be recessed into the existing paved roadway surface equal to the depth of the plate thickness and to a width and length equal to the dimension of the plate by cold-milling. All open trenches in roadway shall be plated and secured at the end of the workday. Open trenches in pedestrian areas shall be plated or covered in heavy plywood.
E) Where a curb exists, the applicant shall bore under curb or saw cut a minimum of the width of the asphalt patch and replace with same construction. Should the proposed saw-cut fall within a couple of feet of a joint, then saw-cut shall be at the nearest joint.
F) No trench shall be opened in any street for the purpose of laying pipes, conduits or ducts except when the prior written consent of the Public Works Department has been obtained.
Construction shall include restoration of all speed controls bumps and all striping and/or any signage that may be disturbed as the result of project implementation.
Attachment A 19 April 7, 2025 Item 08
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Restoration of disturbed speed bumps shall include thermoplastic paint of speed bump.
No open trench shall be allowed across any street or within ten (10) feet of any travel-way, except when work is in actual progress. Areas covered by acceptable steel plates are not to be construed as trenches.
PW-6 [Location of Walls & Fences]
No walls, wall footings or fences shall be constructed within the Public Right of Way.
PW-7 [Marking of Curbs and Roadways]
The applicant shall not apply paint or other permanent marking substance to any paved surface or curbs, except for: 1) refreshing of official traffic markings or marking approved on a plan set authorized by the City; 2) markings of underground facilities in connection with construction or maintenance work; or 3) numbers painted on curbs to identify an address. The applicant shall be responsible for the removal of any temporary markings immediately upon completion of the project.
Chalk paint or feathers shall be used in grass and vegetation areas.
PW-8 [No Removal of Street Signs or Monuments]
No traffic or street signs of any kind are to be moved for any reason without first obtaining permission from the Public Works or as depicted on an approved plan set.
PW-9 [Traffic Control]
The applicant shall be responsible for informing the public of the traffic conditions existing within the construction area at all times by placement of appropriate warning and advisory signs. The applicant shall also provide and maintain all traffic control and safety items. Permittee assumes sole and complete responsibility for the job and site conditions during the course of construction, including safety of all persons and property. This requirement shall apply continuously twenty-four (24) hours per day and shall not be limited to normal work hours. All stationary items (e.g., dumpsters, heavy equipment, construction supplies) that will be in the public right-of-way for long periods of time, including, needs to have the proper reflective delineation.
In the event of the need for a full road closure, at a minimum of five (5) days prior to the road closure, signs measuring no less than 30”x36”shall be placed at each end of the block stating the dates, time and purpose of the road closure and a notice written notice containing the same information as the above-mentioned signs shall be distributed at the properties with frontage along the street where the traffic lane disruption will occur and at properties with frontage along the affected street that are within 200 (linear) feet of the area of traffic lane disruption. Additionally, the applicant shall be responsible for notifying the Del Mar Attachment A 20 April 7, 2025 Item 08
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Fire Department (858) 755-1522) and City Parking Enforcement (858) 755-1556 at least 48 hours prior to the road closure.
PW-10[Pavement Interface]
Where existing right-of-way pavement is to be removed, a clean, neat line shall be saw-cut at the edge of existing pavement where the new replacement pavement to be installed, a minimum of 3-inches deep. A minimum twelve (12) inch wide cut shall be provided between a new driveway, curb or other concrete work that meets with asphalt. This will give a clean, compactable area to transition from new concrete to existing road surface. All driveways or sidewalks shall be poured as soon as possible after disturbance of existing pavement to prevent erosion of pavement integrity. Any damaged pavement shall be repaired with like material to the satisfaction of the Public Works Inspector. All work shall be performed in a manner to ensure that following project completion, drainage flow in the right(s)- of-way will function in same manner as prior to construction. Existing street widths shall not be narrowed as a result of apron placement.
Private drainage lines less than four (4) inches in outside diameter installed through a curb shall be core drilled and the curb shall not be broken out unless prior approval is given by the City Inspector. All driveways shall be designed so that overflow water from the adjacent street does not run down the private driveway.
PW-11[Sewer Lateral Construction]
All sewer laterals shall be installed per Regional Standards S-13 or S-14. Upon completion, the applicant shall contact the Public Works Department for an inspection of the tie to the Main by calling MBI at (760) 603-6264.
PW-12 [Removal of Trip Hazard]
Along the public right-of-way, the applicant shall eliminate an existing tripping hazard caused by the condition of the existing private sidewalk. The remedial work required herein shall be performed to the satisfaction of the City Inspector.
PW-13[Driveway Construction and Stormwater Flow]
The proposed driveway shall be constructed in a manner so as to:
A) Maintain existing stormwater runoff flows;
B) Avoid the flow of stormwater across the new driveway (or associated sidewalk); and
C) Include the installation of an expansion joint between the paved surface on the private property and the paved surface of the public right-of-way.
D) Should a bridge per required to cross over a cobble lined swale. The swale shall be reconstructed in the location of the driveway apron and any other location, along property frontage, that is determined to be deteriorated.
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E) The Contractor shall make every effort to keep driveways open during working hours. After hours all driveways shall be accessible with smooth and safe crossings through the construction.
F) During grading operations, the Contractor shall provide temporary graded driveways and continuing maintenance thereof to provide safe, smooth, stable and continuous access to all residences and businesses within the Project area. All costs, if any, associated with such grading operations shall be borne by the Contractor and no additional payment shall be made to the Contractor.
PW14 [Sidewalk Design in Public Right-of-Way]
Unless specifically permitted by Public Works, no stair steps or portions of stair steps shall be located within the public right-of-way.
The design and construction of sidewalk shall comply with all of the following standards:
A) Sidewalk cross-slopes shall not exceed a one and one-half 1.5 percent slope.
B) Sidewalks width shall be a minimum of five (5) feet, unless located adjacent to a curb or in a commercial zone, in which case the minimum width shall be six (6) feet.
C) Sidewalks that run parallel to and adjacent to a street may be designed such that the running slope is not greater than the slope of the corresponding section of the adjacent street.
D) Sidewalks that are perpendicular to a street curb shall maintain a maximum two (2) percent slope in both directions.
E) At the discretion of the City, sidewalks that are perpendicular to street curb may require a curb transition (not necessarily a ramp) to accommodate the two (2) percent mandatory cross slope of sidewalk.
F) All intersections of private sidewalks and street sidewalks shall provide a maximum a two (2) percent slope in each direction at the sidewalk intersection landing area.
G) Proposals for ramps located at a street intersection shall include engineered plans detailing the ramp using existing slopes of streets as guide for design. At the discretion of the City Inspector, said plan shall be subject to review by the City’s Engineering Department and American with Disability Act (ADA) consultant with a deposit required from the applicant to cover the cost of review. a. Information about requirements for complying with Americans with Disability Act requirements can be gained from the following website:
http://www.access-board.gov/adaag/html/adaag.html
H) In order to provide a safe path of travel for pedestrians using walkers or wheelchairs, sidewalks that cross a driveway shall include a minimum four (4) foot wide and two one and one-half 1.5 percent maximum cross slope path of travel.
PW-15[Backflow Device]
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An approved backflow preventer shall be installed on the main feed line.
Inspection of the device installation is required by the Public Works Inspector at MBI at (760) 603-6264.
PW-16[Sewer Lateral Testing]
All building sewers or sewer laterals shall be tested via an internal video inspection.
When cleaning and testing of an existing building sewer or sewer lateral is required, the building sewer or sewer lateral shall first be cleaned, and then tested via an internal video inspection for the full length of the building sewer or sewer lateral. The internal video inspection shall be completed by a person and/or firm competent by experience to perform the work. Video recordings of the inspection shall be submitted to the Public Works Inspector for verification of the condition of the building sewer or sewer lateral. The owner or an agent of the owner of a house, building, property or other structure connected to the district's sewer system shall notify the district at least 24 hours prior to testing so the Public Works Inspector has the opportunity to witness the testing.
PW-17 [Public Works Inspection]
Permittee shall schedule inspections with the Public Works, through MBI at (760) 603-6264, at least 24 hours prior to need as follows:
A) Sidewalk, Driveway, Curb and Gutter and other Concrete Work Pre-pour and Final B) Street Excavation T-Cut and Final
C) Sewer Lateral Capping during Demolition and New Lateral Connection to Main D) Water- Cross Connection Inspection prior to final.
E) All Other Encroachment Activity Final
PW-18 [Haul Route]
A separate Grading Plan shall be submitted and approved, and a separate Grading Permit issued for any off-site borrow or disposal site, if located within City limits.
An Encroachment Permit will be required to identify the haul route proposed for this purpose. If the borrow or disposal site is located outside of the City, the applicant shall provide evidence of receipt of required permits/authorizations. A haul route shall be submitted and approved by the Engineering Department.
A) A log documenting the dates of hauling and the number of trips (i.e. trucks) per day shall be available on the job site at all times.
B) The applicant shall identify a construction manager and provide a telephone number for any inquiries or complaints from residents regarding construction activities. The telephone number shall be posted at the site readily visible to any interested party during site preparation, grading and construction.
C) Trucks shall be spaced so as to discourage a convoy effect.
D) There shall be no staging of hauling trucks on any streets adjacent to the project, unless specifically approved as a condition of an approved haul route.
E) Care should be taken to prevent spillage on streets over which hauling is done, and any such spillage or debris deposited on streets due to the Contractor's operation shall be immediately cleaned up.
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PW-20[Sewer Lateral Back-flow Check]
A back-flow check is required to prevent wastewater from flowing in reverse and entering the structure. Applicant shall install a sewer lateral check valve device in accordance with the local building code. A waiver may be granted from the Public Works Department if the applicant can prove that the entirety of the private system is above the nearest up stream manhole rim elevation.
PW-21[Monument Preservation]
Location of monuments shall be tied out prior to work. Any City monument damaged, displaced, or destroyed by Permittee’s work shall be replaced by Permittee at Permittee’s sole expense.
A) In accordance with the Professional Land Surveyors Act (State of California Business and Professions Code 8771(a), (b) and 8773.2 (as amended by California Senate Bill 1563), the Surveyor performing construction staking for the Project shall file in the Office of the County Surveyor a Corner Record form or Record of Survey prior to the completion of construction for the replacement of survey monuments. The Contractor shall not disturb survey monuments, lot stakes (tagged), or benchmarks without the consent of the City, and in the case of willful or careless destruction, shall be liable for and charged with the cost of their replacement and of any expenses resulting from their unnecessary loss.
Replacement shall be done only under the direction of the City by a Register Land Surveyor or a Register Civil engineer authorized to practice land surveying within the State of California.
PW-22[Access to Water Meters]
Location of monuments shall be tied out prior to work. Any City monument damaged, displaced, or destroyed by Permittee’s work shall be replaced by Permittee at Permittee’s sole expense.
PW-23[Public Improvement Plans]
The public street improvements shall be depicted on a separate improvement plan set. A separate cost estimate is required for the work within the public right-of-way and submitted to the Engineering Department for approval. Additional review fees will be required based on the City’s standard fee schedule for public improvements.
The Public Works Department will require an 11x17 sheet of the proposed improvements as part of the Encroachment Permit application.
PW-24[Material Hauling]
For material delivery vehicles equal to, or larger than two-axle, six-tire single unit truck (SU) size or larger as defined by FHWA Standards, the applicant shall submit a truck hauling route that conforms to City of Del Mar Municipal Code or to the approval of the City Engineer. A letter from the applicant confirming the intention to use this hauling route shall be submitted to the Department of Public Works and the City Engineering Department, and approved, prior to the issuance of any City permits. All material hauling activities including but not limited to, adherence to the Attachment A 24 April 7, 2025 Item 08
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approved route, hours of operation, staging of materials, dust control and street maintenance shall be the responsibility of the applicant. All storage and office trailers will be kept off the public right-of-way. Tracking of dirt onto City streets and walks will not be allowed. The applicant must provide an approved method of cleaning tires and trimming loads on-site. Any job-related dirt and/or debris that impacts the public right-of-way shall be removed immediately. No wash down of dirt into storm drains will be allowed. All material hauling activities shall be done in accordance with applicable City ordinances and conditions of approval. Violation of such may be cause for suspension of work.
PW-25[Construction Worker Parking]
The applicant shall provide a construction-parking plan that minimizes the effect of construction worker parking in the neighborhood and shall include an estimate of the number of workers that will be present on the site during the various phases of construction and indicate where sufficient off-street parking will be utilized and identify any locations for off-site material deliveries. Said plan shall be approved by the City prior to issuance of City permits and shall be enforced during construction. Failure to enforce the parking plan may result in suspension of the City permits.
PW-26[Work within Right-of-Way]
The applicant shall restrict hours of work for the use of heavy equipment for rightof-way improvements between the hours of 7AM to 7PM Monday -Friday and 9 AM- 7PM Saturdays, this includes the warmup of equipment. Sunday and City holiday work is prohibited. Additionally, the contractor shall:
A) Any relocation or under grounding of SDG&E facilities or other utilities shall be done at the applicant’s expense.
B) All construction activities undertaken shall comply with the City’s General Plan and Municipal Code. In cases of conflict between the City’s Municipal Code, these standard conditions of approval, the governing priority shall be, to the extent legally permitted, as follows: 1) City’s Municipal Code regulations; 2) City’s General Plan; 3) Standard Conditions.
C) No storage of trash cans or recycling bins shall be permitted within the public right-of-way.
D) Pedestrian access along the street, property frontage, shall be maintained at all times unless material is being deliver to the site.
PW-27[Street Cut Moratorium]
The City of Del Mar places moratoriums on any street or alley that have been reconstructed or sealed. Moratoriums on streets and alleys are valid after construction is completed. The moratorium lasts for five years for a reconstruction and overlay project and three years for a surface treatment project (slurry/surface Attachment A 25 April 7, 2025 Item 08
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seal). The moratorium list is updated as projects are completed. Applicants shall check City as to which streets have moratoriums.
PW-28 [Jacking and boring]
Required boring and jacking pits or shafts shall be excavated and maintained to the minimum dimension necessary to perform the operation. Said excavations shall be adequately barricaded, sheeted, braced and dewatered, as required in OSHA requirements. Boring and jacking pits will normally be no closer than five feet from the edge of pavement, or traveled way, with the permitting City having final determination of the required setback distance.
Any modifications, damages or detrimental consequences to the existing ground conditions, structures, facilities, or utilities as a result of the Contractor’s Work shall be repaired and restored to its original condition as directed by the City at no additional cost to the owner.
Casing pipes crossing under railroads shall be located at suitable approved alignments in order to eliminate possible conflicts with existing or future utilities.
For casing pipe crossings under railroads, the Contractor shall comply with the regulations of said authority in regard to design, specifications, and construction.
Parking Conditions:
PE-1 [Abide by all Signage, Markings, and Vehicle Codes] The applicant agrees to park legally at all times unless specifically authorized in advance by the City of Del Mar. Any activity specifically approved must be adequately signed and monitored to ensure compliance with the encroachment permit and public safety.
A) All corners, sight lines, intersections and traffic lanes must be kept free from obstruction
B) Loading and unloading must occur actively and with minimal impact to traffic or pedestrians
C) All vehicles must stay well clear of all public and private driveways (minimum of 5 feet)
D) No parking that will obstruct bikes lanes or endanger pedestrians E) All vehicles will be currently registered with the state of California and display current tabs or temporary plates
F) All vehicles must be in compliance with vehicle code regulations regarding proper lights and relevant safety equipment
G) City meters must be paid, and time limits followed with no exceptions Attachment A 26 April 7, 2025 Item 08
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Document Conditions:
DC-1 [Certificate of Insurance]
The applicant/owner shall provide a Certificate of Insurance naming the City as an additional insured and specifying the amount is $2 million per occurrence general liability requirement.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held on the 7th day of April 2025. ____________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
________________________
Leslie E. Devaney, City Attorney
City of Del Mar
Attachment A 27 April 7, 2025 Item 08
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