Taking into consideration the City’s operations, Council-approved City Work Plan items, and limited staff capacity for FY 2025-2026, staff provided recommendations on the proposed committee work plan items, which are included in Attachment B. It should be noted that most of the committee work plan items are being recommended by staff (highlighted in green) or recommended with an amendment, with one exception highlighted in pink.
Staff is seeking City Council feedback on the proposed FY 2025-2026 advisory committee work plans. If the Council approves the proposed work plan item not recommended by staff, staff will need to evaluate the impacts of adding this item on the Council-approved City Work Plan and report back to Council at a future meeting.
Next Steps
As a next step in the budget process, staff is working to prepare a preliminary FY 2025-2026 and 2026-2027 Operating and Capital Budget for City Council feedback at the Budget Workshop scheduled for Tuesday, May 27, 2025, at 1:30 p.m. in the Town Hall. The budget will be informed by the City’s FY 2025-2026 and 2026-2027 Work Plan, including any advisory committee requested work plan items approved by the City Council for inclusion on the Work Plan.
ATTACHMENTS:
Attachment A – Proposed FY 2025-2026 Advisory Committee Work Plans Attachment B – Summary of Proposed Committee Work Plans & Staff Recommendations Attachment C – Standard Operating Principles for Advisory Committees Attachment D – Council Policy 204, Advisory Committee Work Plans 2 April 21, 2025 Item 13
FINANCE COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Finance Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their March 25, 2025, meeting.
Item #1: Review FY 2025-2026 Budget Update and Related Financial Reports o Description: Review the Final FY 2024-25 Annual Financial Report; Mid-year FY 2025-26 Financial Report; and proposed budget update for the City’s Fiscal Year 2026-27 Operating and Capital Budget and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #2: Review Quarterly Treasurer’s Reports
o Description: Review quarterly Treasurer’s report and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None
o Priority: High
Item #3: Review CalPERS Actuarial Valuation Reports
o Description: Review CalPERS Actuarial Valuation Reports and City staff’s calculated unfunded liability balance to be used internally to determine the annual funding reserve requirement. Provide feedback to City Council related to funding levels.
o Subcommittee: Pension Reserve Subcommittee.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #4: Review Updated Capital Reserve Policy (Finnell Plan) o Description: Review updated capital reserve policy and provide feedback and a recommendation to the City Council related to the Policy and proposed funding levels.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
3 April 21, 2025 Item 13
Finance Committee
Fiscal Year 2025-2026 Proposed Work Plan
Item #5: Review Updated Cost Allocation Plan
o Description: Review updated Cost Allocation Plan and provide feedback to the City Council related to changes to the plan.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #6: Receive Undergrounding Financing Update
o Description: Receive update on items related to Undergrounding financing including meeting updates related to actions taken by UPAC Financing Subcommittee, UPAC, and City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
4 April 21, 2025 Item 13
LAGOON COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Lagoon Committee, in coordination with staff and Council liaisons, prepared the following proposed Fiscal Year 2025-2026 Work Plan, which was approved by the committee at its March 4, 2025, Special Meeting for City Council consideration.
Item #1: Receive Updates and Provide Comments on Lagoon Health o Description: Receive updates and review reports on dredging, water quality, wildlife, and plant life, including the City’s new bi-annual water quality monitoring program for the San Dieguito Lagoon. Determine how the Committee can receive additional water quality monitoring data for the lagoons from other agencies and make requests for data. Receive annual lagoon report update provided by consultants working for SCE & SDGE as required by the Coastal Permit for Lagoon restoration. Provide questions and comments on reports to City staff and Council Liaisons at committee meetings. Organize outside speakers to attend meetings and present on the health of the lagoons.
o Subcommittee: Water Quality & Sand Dredging Subcommittee o Resources Requested: Staff time to prepare updates for regularly scheduled committee meetings. Reports forwarded to committee members for review. o Additional Information: Coordinate requests for data and speakers from the following agencies: California Department of Fish and Wildlife, Los Peñasquitos Lagoon Foundation, San Dieguito River Park JPA, San Dieguito River Valley Conservancy, California Coastal Commission, and Coastal Environments (consultant for Southern California Edison’s San Dieguito Lagoon Restoration Project), Wildcoast, and Surfrider.
o Priority: 1 (highest)
Item #2: Development/Projects Adjacent to or Impacting the Lagoons o Description: Receive updates and presentations on pending developments and/or projects that are adjacent to or may impact the lagoon (e.g., Camino del Mar Bridge Replacement Project, Riverpath Del Mar Extension Phase 3, San Dieguito Lagoon Shoreline Protection Planning Project, San Dieguito Doubletrack Project, LOSSAN Rail Realignment Project, Watermark development projects, Del Mar Fairgrounds east parking lot, San Dieguito River Park JPA Coast to Crest Trail, and City of San Diego’s El Camino Real bridge project. Provide questions and comments to City staff and Council Liaisons at committee meetings. o Subcommittee: N/A
o Resources Requested: None
o Additional Information: N/A
o Priority: 2
5 April 21, 2025 Item 13
Lagoon Committee
FY 2025-2026 Proposed Work Plan
Item #3: Lagoon Related Outreach
o Description: Coordinate with City staff using currently available communication tools to raise awareness about the lagoons and trails within the City of Del Mar through education, field work, and outreach. Participate at outside agency events involving the lagoon as representatives of the Lagoon Committee. o Subcommittee: Education & Outreach Subcommittee
o Resources Requested: Currently available City communication tools and staff time for review of any electronic publications or materials that would be handed out at events.
o Additional Information: N/A
o Priority: 5
Item #4: Blue Carbon Collaborative
o Description: Lagoon Committee members to participate in the Blue Carbon Collaborative sponsored by WILDCOAST and Coastal Quest. Provide report out of activities at quarterly committee meetings.
o Subcommittee: Restoration & Blue Carbon Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 6
Item #5: Monitor Condition of Trails Surrounding Lagoons o Description: Monitor trails surrounding the lagoons within the City of Del Mar.
Provide updates, questions and comments to City staff and Council liaisons to share with the Parks and Recreation Committee, or, if there are potential follow up actions, work with Council liaisons to obtain City Council approval (if not on City staff’s annual work plan). Request presentations from the San Dieguito River Park JPA on their “Reach the Beach” trail project.
o Subcommittee: Trails Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 4
Item #6: San Dieguito River Park Citizen’s Advisory Committee Meetings o Description: Appoint a Lagoon Committee member to participate in monthly San Dieguito River Park Citizen’s Advisory Committee meetings and provide summary of meetings at quarterly committee meetings.
o Subcommittee: Appointed Lagoon Committee Member
o Resources Requested: None
o Additional Information: N/A
o Priority: 7
6 April 21, 2025 Item 13
Lagoon Committee
FY 2025-2026 Proposed Work Plan
Item #7: Attend San Dieguito River Valley Conservancy Meetings o Description: Lagoon Committee members to attend monthly San Dieguito River Valley Conservancy meetings and provide summary of meetings at quarterly committee meetings.
o Subcommittee: Lagoon Committee Members
o Resources Requested: None
o Additional Information: N/A
o Priority: 8 (lowest)
Item #8: Fishing in the San Dieguito Lagoon
o Description: Seek to understand how fishing is impacting the San Dieguito Lagoon. Engage with other stakeholder agencies (SDRP JPA and California Department of Fish and Wildlife) to understand how fishing impacts them. Receive education and provide outreach about fishing rules, regulations, current usage, and seasonal considerations. Receive a presentation from MPA Collaborative.
Discuss potential recommendations to City Council.
o Subcommittee: Fishing Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 3
7 April 21, 2025 Item 13
MEASURE Q CITIZEN OVERSIGHT COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
Given that the scope of the Measure Q Citizen Oversight Committee is narrowly focused on review and audit of Measure Q funds, staff prepared the Proposed FY2025-2026 Work Plan for City Council for consideration.
Item #1: Review Revenue and Expenditures related to the Use of Measure Q Funds o Description: Identify revenue and expenditure key risks; review differences between general sales tax and Measure Q tax results; review revenue and expenditure financial transactions; and report annual results to City Council. o Subcommittee: None
o Resources Requested: Staff will provide committee with: Major Industry Groups Comparison Report; Measure Q revenue and expenditure detail reports; committee randomly selected Measure Q revenue remittance reports; Measure Q expenditure invoices and supporting documents; and if applicable any documentation related to authorized transfers.
o Additional Information: None
o Priority: High/Operational
8 April 21, 2025 Item 13
PARKS & RECREATION COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Parks & Recreation Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their February 12, 2025, meeting.
Item #1: Update Website Map to Include Additional Information on Regional Trails o Description: Update City’s interactive map to include more information on regional trails https://www.delmar.ca.us/240/Parks-Recreation-Committee o Subcommittee: Website Subcommittee - members TBD
o Resources Requested: 80 staff hours to update website o Additional Information: Operational Item
o Priority: medium
Item #2: Provide Guidance on Other Website Updates Related to Parks o Description: Committee to review the existing website and recommend updates for the Parks and Recreation information on the City’s website o Subcommittee: Website Subcommittee - members TBD
o Resources Requested: 40 staff hours to review wording and update website o Additional Information: Operational Item
o Priority: medium
Item #3: Annual Survey of Paths and Trails
o Description: City staff will prepare a shortened list of feasible paths and trails that are easily accessed. Once the list is finalized, the committee and staff will visit the public paths and trails, complete the survey form including a summary of recommended maintenance, and request work orders. Surveys are not a requirement of all committee members
o Subcommittee: N/A
o Resources Requested: 40 staff hours to perform surveys, prepare work orders, and Public Works staff time to complete work orders
o Additional Information: Operational Item
o Priority: high
9 April 21, 2025 Item 13
Parks & Recreation Committee
FY 2025-2026 Proposed Work Plan
Item #4: Annual Survey of Parks
o Description: Committee to create a checklist of things to observe during park surveys. Once completed, visit the public parks, complete the survey form, prepare a summary of recommended maintenance, and request work orders. Surveys are not a requirement of all committee members
o Subcommittee: Need a short-term committee to create a checklist – members TBD.
o Resources Requested: 40 staff hours to participate in surveys, prepare work orders, and Public Works staff time to complete work orders o Additional Information: Operational Item
o Priority: medium
Item #5: Annual Survey of Adopt-A-Spot Locations
o Description: Visit the approved Adopt-A-Spot locations to review conditions.
Request improvements from resident or work orders from City, as appropriate. o Subcommittee: Mary to lead
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: medium
Item #6: Provide Recommendations for Wording and Location for Native American Plaque in a Public Location
o Description: Prepare a proposal for a plaque to honor the Native American history in the Del Mar region. Proposal to include draft wording, size, location, materials, cost, and any necessary details. Engage with interested community members and Native American tribe representatives as appropriate. Proposal to be presented to the City Council for consideration of approval.
o Subcommittee: not applicable
o Resources Requested: TBD
o Additional Information: City Council Tier 3 Priority
o Priority: low
Item #7: Review Adopt-A-Spot Application Requests
o Description: Review and comment on proposed Adopt-A-Spot requests and provide recommendation
o Subcommittee: not applicable
o Resources Requested: None
o Additional Information: Operational Item
o Priority: medium
10 April 21, 2025 Item 13
Parks & Recreation Committee
FY 2025-2026 Proposed Work Plan
Item #8: Respond to Parks & Recreation needs throughout City, including beach, as directed by the City Council and/or staff
o Description: Review and comment on various requests for changes at City parks and beaches, as they are received from committee members or the public. This includes CIP projects, such as Median Improvements and Shores Park Improvements
o Subcommittee: not applicable
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: low
Item #9: Review Draft Policy for Plaques in Public Parks, Once Prepared by City Staff o Description: Staff will be working on a plaque policy for Del Mar that provides guidance on who or what is memorialized in plaques in public parks, how big the plaque can be, what it looks like, where it goes, etc. Once staff prepare a draft policy, the Committee will review and provide feedback on the policy prior to City Council consideration.
o Subcommittee: not applicable
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: low
11 April 21, 2025 Item 13
SUSTAINABILITY ADVISORY COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Sustainability Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed Fiscal Year 2025-2026 Work Plan, which was approved by the committee at its March 18, 2025, Special Meeting for City Council consideration.
Item #1: Urban Tree Recommendations
o Description: SAC will make recommendations on tree issues including how the City and residents can obtain free trees offered by local and regional programs.
SAC will receive an update and provide feedback on the City’s Tree Policy Manual; Tree Ordinance (Del Mar Municipal Code Chapter 23.50); and Trees, Scenic View and Sunlight Ordinance (Del Mar Municipal Code Chapter 23.51) in Fiscal Year 2025-2026 prior to City Council consideration. SAC will receive an update about the City of San Diego’s LiDAR tree study, which was conducted in 2022 and includes regional analysis and comparison to 2014 data. o Subcommittee: Tree Subcommittee
o Resources Requested: Staff time to coordinate presentations. o Additional Information: N/A
o Priority: 4
Item #2: General Outreach on Solid Waste and Sustainability Issues o Description: SAC will make suggestions and draft general outreach content on solid waste and diversion programs (above and beyond what is provided by the City’s franchise waste hauler), sustainability-related and new plastics ordinances, and sustainability issues on the City Council-approved citywide work plan in consultation with staff and SAC’s Council Liaisons. This includes:
1. Reviewing the “Go Green Del Mar” section of the City’s website to ensure it is up to date;
2. Drafting “Green Papers” (one per month) for publication in the Del Mar Weekly and on the City’s website;
3. SAC member attendance at up to six (6) community events during the year to provide outreach on SAC work plan items;
4. Recommend guest speakers to present on pertinent issues at SAC meetings or at public workshops to be organized by SAC in conjunction with City staff; and
5. Drafting content for SAC’s ongoing series “Trash Talk” in the Del Mar Weekly.
o Subcommittee: Outreach Subcommittee & Plastics/Zero Waste Subcommittee o Resources Requested: Staff time to review and publish material on behalf of the SAC. Staff time to organize SAC member attendance at community events in a Brown Act compliant manner and to review associated collateral. Staff time to coordinate relevant speakers at SAC meetings.
o Additional Information: N/A
o Priority: 3
12 April 21, 2025 Item 13
Sustainability Advisory Committee
FY 2025-2026 Proposed Work Plan
Item #3: Energy Efficiency
o Description: SAC will review and provide feedback on a draft City Council policy for gas appliance inventorying and replacement when cost effective. SAC recommends the City adopt a high-performance reach code. SAC will also monitor funding opportunities to improve energy efficiency of City facilities and current legal challenges and State guidance related to building electrification regulations and make recommendations for City Council work plan consideration as appropriate. o Subcommittee: Energy Efficiency/Solar Subcommittee
o Resources Requested: Staff and City Attorney time to draft and review the new City Council policy and a potential high-performance reach code. o Additional Information: N/A
o Priority: 2
Item #4: Climate Action Plan Update
o Description: SAC will review and provide feedback on an update to the City’s Climate Action Plan and accompanying greenhouse gas inventories prior to City Council consideration, and will support CAP-related outreach activities. SAC recommends that adaptation, resilience, equity, and new approaches like micromobility are considered in the CAP Update process. o Subcommittee: Climate Action Plan Update Subcommittee o Resources Requested: Staff time to provide updates to SAC. o Additional Information: N/A
o Priority: 1
13 April 21, 2025 Item 13
TRAFFIC AND PARKING ADVISORY COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Traffic & Parking Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their January 28, 2025, meeting.
Item #1: Speed Survey & Traffic Studies
o Description: Speed Survey and traffic studies of major arterial segments as selected by TPAC.
o Subcommittee: N/A
o Resources Requested: Approximately $18k plus 60 staff hours. o Additional Information: N/A
o Priority: Medium
Item #2: Review and Advise City Council on Coastal Development Permit Citywide Paid Parking Facilities and Low-Income Beach Parking Pass Program o Description: Required by the City’s California Coastal Commission Coastal Development Permit; condition of approval. Annual program evaluation. o Subcommittee: N/A
o Resources Requested: Monitoring is ongoing; 10 staff hours for TPAC. o Additional Information: N/A
o Priority: High
Item #3: Provide Input and Recommendations on City Workplan or Operational items as identified by Council or City Staff
o Description: Provide input and recommendations on City workplan or operational items as determined by City staff. For example: changes to City parking code. o Subcommittee: TBD
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
Item #4: Evaluate Concerns or Citizen Requests Related to City Major Arterials as Brought Forward for Consideration by City staff
o Description: Consider requests from citizens or evaluate safety concerns raised about the City’s major arterials as deemed appropriate and brought forward by City staff.
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
14 April 21, 2025 Item 13
Proposed FY2025-2026 TPAC Work Plan
Item #5: Quarterly Comprehensive Citywide Accidents / Enforcements / Violations data o Description: Quarterly review of data on citywide accidents, traffic enforcement, and traffic violations.
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
Item #6: Participate in the Development of the Citywide Red Curb Program o Description: TPAC to participate in the development of a comprehensive red curb program
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
Item #7: Comprehensive Traffic/Pedestrian Intersection Analysis of Via de la Valle and Camino del Mar
o Description: TPAC to receive and review a comprehensive traffic, bicycle, and pedestrian analysis related to the intersection of Via de la Valle and Camino del Mar
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
15 April 21, 2025 Item 13
UNDERGROUNDING PROGRAM ADVISORY COMMITTEE (UPAC)
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Undergrounding Program Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their April 10, 2025, meeting.
Item #1: Prepare Recommendations Related to Utility Undergrounding District (UUD) 1A (Stratford Court South)
o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 1A for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #2: Prepare Recommendations Related to UUD X1A (Crest Canyon) o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) X1A for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #3: Prepare Recommendations Related to UUD 1B (Stratford Court North) o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 1B for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
16 April 21, 2025 Item 13
UPAC Committee
Fiscal Year 2025-2026 Proposed Work Plan
Item #4: Prepare Recommendations Related to UUD 25th Street o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District 25th Street for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #5: Prepare Recommendations Related to Undergrounding Program Financing o Description: Develop recommendations and provide feedback related to the Undergrounding Program Financing for City Council consideration. o Subcommittee: Financing Subcommittee
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #6: Development of a Utility Undergrounding Program Cash Flow Analysis o Description: Project financing subcommittee to work with staff to develop and monitor a long-term project schedule/cash-flow analysis to ensure financial resources are available when needed throughout the life of the citywide Utility Undergrounding Program.
o Subcommittee: Financing Subcommittee
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #7: Review of Property Owner Communications Procedures o Description: Subcommittee to review and provide feedback to staff on processes/protocols for communications with property owners. o Subcommittee: Property Owner Communications Subcommittee o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
17 April 21, 2025 Item 13
Item N Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation
N/A N/A N/A N/A
Item N Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation
1 Review FY 2025-2026 Budget Update and Related Financial Reports Operational Recommended - Consistent with Committee Charter and purpose. 2 Review Quarterly Treasurer’s Reports Operational Recommended - Consistent with Committee Charter and purpose. 3 Review CalPERS Actuarial Valuation Reports Operational Recommended - Consistent with Committee Charter and purpose. 4 Review Updated Capital Reserve Policy (Finnell Plan) Operational Recommended - Consistent with Committee Charter and purpose. 5 Review Updated Cost Allocation Plan Tier 2 City Council priority Recommended - Consistent with Committee Charter and purpose. 6 Receive Undergrounding Financing Update Operational Recommended - Consistent with Committee Charter and purpose.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Receive updates, reports and provide comments on Lagoon Health Operational Recommended - Consistent with Committee Charter and purpose. 2 Development/Projects Adjacent to or Impacting the Lagoons Operational/Tier 1 City Council priority (related to review of SANDAG projects) Recommended - Consistent with Committee Charter and purpose. 3 Lagoon Related Outreach Operational Recommended - Consistent with Committee Charter and purpose. 4 Blue Carbon Collaborative Operational Recommended - Consistent with Committee Charter and purpose. 5 Monitor Condition of Trails Surrounding Lagoons Operational Recommended - Consistent with Committee Charter and purpose. 6 San Dieguito River Park Citizen’s Advisory Committee Meetings Operational Recommended - Consistent with Committee Charter and purpose. 7 Attend San Dieguito River Valley Conservancy Meetings Operational Recommended - Consistent with Committee Charter and purpose. 8 Fishing in the San Dieguito Lagoon Operational Recommended - Consistent with Committee Charter and purpose.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Review Revenue and Expenditures related to the Use of Measure Q Funds Operational Recommended - Consistent with Committee Charter and purpose.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Update Website Map to Include Additional Information on Regional Trails Operational Recommended - Consistent with Committee Charter and purpose. 2 Provide Guidance on Other Website Updates Related to Parks Operational Recommended - Consistent with Committee Charter and purpose. 3 Annual Survey of Paths and Trails Operational Recommended - Consistent with Committee Charter and purpose. 4 Annual Survey of Parks Operational Recommended - Consistent with Committee Charter and purpose. 5 Annual Survey of Adopt-A-Spot Locations Operational Recommended - Consistent with Committee Charter and purpose. 6 Provide Recommendations for Wording and Location for Native American Plaque in a Public Location Tier 3 City Council priority Recommended - Council approved City Work Plan item. 7 Review Adopt-A-Spot Application Requests Operational Recommended - Consistent with Committee Charter and purpose. 8 Respond to Parks & Recreation needs throughout City, including beach, as directed by the City Council and/or staff Operational Recommended - Consistent with Committee Charter and purpose. 9 Review Draft Policy for Plaques in Public Parks, Once Prepared by City Staff Tier 3 City Council priority Recommended - Council approved City Work Plan item.
FINANCE COMMITTEE
Fiscal Year 2025-2026 Advisory Committee Proposed Work Plans
ARTS ADVISORY COMMITTEE
LAGOON COMMITTEE
MEASURE Q CITIZENS OVERSIGHT COMMITTEE
PARKS & RECREATION COMMITTEE
18 April 21, 2025 Item 13
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Urban Tree Recommendations Tier 2 City Council priority Recommended - Council approved City Work Plan item. 2 General Outreach on Solid Waste and Sustainability Issues Operational Recommended with an Amendment - Staff recommends removing the language regarding scheduling guest speakers. Staff’s recommendation is that scheduling is done through the Staff Liaison, as is the practice with other committees. Item consistent with Committee Charter and purpose.
3 Energy Efficiency Tier 3 City Council priority
Recommended with an Amendment - Staff recommends removing the language regarding adopting a high-performance reach code based on current City Attorney guidance and limited staff capacity outside of Climate Action Plan Update. Council approved City Work Plan item.
4 Climate Action Plan Update Tier 2 City Council priority Recommended - Council approved City Work Plan item.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Speed Survey & Traffic Studies Operational Recommended - Consistent with Committee Charter and purpose. 2 Review and Advise City Council on Coastal Development Permit Citywide Paid Parking Facilities and New Low Income Beach Parking Pass Program Monitoring
Operational Recommended - Consistent with Committee Charter and purpose. 3 Provide Input and Recommendations on City Workplan or Operational items as identified by Council or City Staff Operational Recommended - Consistent with Committee Charter and purpose. 4 Evaluate Concerns or Citizen Requests Related to City Major Arterials as Brought Forward for Consideration by City staff Operational Recommended - Consistent with Committee Charter and purpose. 5 Quarterly Comprehensive Citywide Accidents / Enforcements / Violations data Reporting Operational
Recommended with an Amendment - Staff recommends annual comprehensive updates (instead of quarterly) on traffic enforcement data in order to have a longer timeframe for data collection. Consistent with Committee Charter and purpose. 6 Participate in the Development of the Citywide Red Curb Program Tier 2 City Council priority Recommended with an Amendment - Staff will develop a Citywide Curbside Management Inventory & Program and will bring to TPAC for review and feedback prior to being presented to the Council. Council approved City Work Plan item; Tier 2. 7 Comprehensive Traffic / Pedestrian Intersection Analysis of Via de la Valle and Camino del Mar Not on Council Approved City Work Plan Not Recommended at this time - Due to the upcoming Double Track SANDAG project and the City's Camino Del Mar Bridge replacement project substantial expected impacts to the intersection in the next few years, a comprehensive analysis on the intersection would be more appropriate after both projects are completed.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Prepare Recommendations Related to Utility Undergrounding District (UUD) 1A (Stratford Court South) Tier 1 City Council priority Recommended - Council approved City Work Plan item. 2 Prepare Recommendations Related to UUD X1A (Crest Canyon) Tier 1 City Council priority Recommended - Council approved City Work Plan item. 3 Prepare Recommendations Related to UUD 1B (Stratford Court North) Tier 1 City Council priority Recommended - Council approved City Work Plan item. 4 Prepare Recommendations Related to UUD 25th Street Tier 1 City Council priority Recommended - Council approved City Work Plan item. 5 Prepare Recommendations Related to Undergrounding Program Financing Operational Recommended - Consistent with Committee Charter and purpose. 6 Development of a Utility Undergrounding Program Financing / Cash Flow Analysis Operational Recommended - Consistent with Committee Charter and purpose. 7 Review of Property Owner Communications Procedures Operational Recommended - Consistent with Committee Charter and purpose.
SUSTAINABILITY ADVISORY COMMITTEE
TRAFFIC & PARKING ADVISORY COMMITTEE
UNDERGROUNDING PROGRAM ADVISORY COMMITTEE
19 April 21, 2025 Item 13
RESOLUTION NO. 2022-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING STANDARD OPERATING
PRINCIPLES FOR DEL MAR ADVISORY COMMITTEES AND
BOARDS
WHEREAS, the City of Del Mar (“City”) has an exceptional pool of talented residents who are willing to contribute their time and efforts on committees established to benefit the Del Mar community; and
WHEREAS, on February 3, 2014, the City Council adopted Resolution No. 2014- 08 establishing Standard Operating Principles for all Del Mar Advisory Committees and Boards; and
WHEREAS, on November 19, 2018, the City Council adopted Resolution No. 2018-81 amending Standard Operating Principles for all Del Mar Advisory Committees and Boards; and
WHEREAS, the City Council now desires to update and amend the Standard Operating Principles.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Del Mar, California, that the Standard Operating Principles for Advisory Boards and Committees are hereby amended as shown in Exhibit A of this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 10th day of January 2022. ___________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
Attachment C 20 April 21, 2025 Item 13
Resolution No. 2022-08
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Acting City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2022- 08, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 10th day of January 2022, by the following vote:
AYES: Mayor Worden, Deputy Mayor Martinez, Council Members Druker, Gaasterland, and Quirk
NOES: None
ABSENT: None
ABSTAIN: None
_________________________________
Sarah Krietor, Acting City Clerk
City of Del Mar
Attachment C 21 April 21, 2025 Item 13
STANDARD OPERATING PRINCIPLES FOR ADVISORY COMMITTEES
Del Mar relies on a robust and important system of advisory committees and ad hoc task forces staffed by appointed volunteers to help the City achieve its goals, engage the community in City affairs, and take advantage of the deep bench of talent in the Del Mar community.
The following standard operating principles are provided for all City of Del Mar advisory committees to help guide committees in best practices for common areas, in accordance with Del Mar Municipal Code Chapter 2.30.
I. MEMBERSHIP
a. The membership composition of Del Mar advisory committees shall be adopted for each committee by resolution of the City Council.
b. All Del Mar advisory committee members will be residents of the City of Del Mar, unless otherwise specified.
c. All Del Mar advisory committees will consist of voting members selected by a majority (three or more) of the total authorized City Council membership. d. One or two City Council members, as appointed by a majority of the City Council, will act as Council liaison(s) to each Del Mar advisory committee. e. One City staff member, as designated by the City Manager, will act as a staff liaison to each Del Mar advisory committee. Additional City staff support for committees shall be allocated based upon: (1) any direction given in the committee charter; (2) consistent with the adopted City budget and pursuant to the City Manager’s management of staff resources; and (3) the annual work plan approved by the City Council.
II. AGENDAS
a. The designated City staff liaison to the committee will prepare the agenda in the City’s standard format, with the assistance of the committee Chair and Council liaison(s). Once the meeting agenda is finalized, the agenda will be posted by City staff in accordance with California’s Open Meetings Law (the Ralph M. Brown Act, Gov. Code § 54950 et seq.).
b. The agenda shall include the following:
i. The name of the committee;
ii. A summary of the Code of Civil Discourse
iii. The date, time and place of the meeting;
iv. A general description of each agenda item that will be discussed, including a time set aside for oral communications as described in Section IV(g). v. Any other information that may be required by law.
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c. Items can be placed on a committee agenda in one or more of the following ways:
i. City staff;
ii. Council liaison(s);
iii. By committee direction, or the committee can agree to let the committee Chair place an item on the agenda;
iv. If a member of the public or a committee member other than the Chair requests an agenda item, it should go the Chair, City staff, or Council liaison(s) for approval to place it on the agenda.
III. PUBLIC COMMUNICATION ON AGENDA ITEMS
Del Mar advisory committees do not follow the red dot process. Instead, public communications should be sent to the staff liaison for distribution via email to the committee prior to the meeting. The communications will not be posted on the City’s website but will be distributed to the committee members, Council liaisons, and staff liaisons, and the communication will be made available to the public and filed with the official record for the meeting.
IV. CONDUCT OF MEETINGS
a. Regular Meetings. Advisory committees should establish regular meeting times and place in accordance with the Brown Act. The frequency of a committee’s meetings will be set by the Council, preferably in the committee charter. The Council may modify the time, place, and frequency of a committee’s meetings from time to time as appropriate. To assist with agenda planning, the standard meetings length will be two hours, which may be extended by a majority vote of the committee.
b. Changing Regular Meetings. Committee members can propose a new regular meeting time or date by having the item placed on a committee agenda, with the majority of the members voting in favor of changing the regular meeting time.
Council, staff liaisons, and meeting room availability should be considered when changing the regular meeting time or date. Meeting time or date changes must be approved by the Council liaisons and City staff.
c. Selection of Officers. All established Del Mar advisory committees will have an agenda item to select a Chair, Vice Chair, and Secretary from among its members at the last meeting of the calendar year, with the new Chair serving at the first meeting of the new year. It is encouraged that these positions rotate annually among the committee members.
d. Quorum. A quorum (1/2 or more of the committee membership) of voting membership must be present to transact business. If less than a quorum is present, those present may still discuss matters, but may not take action on any item.
e. Duties of Secretary. All Del Mar advisory committees will select a Secretary from among its members. The Secretary will prepare action minutes of the committee meetings for the committee’s approval and shall file a copy of the approved minutes with the Administrative Services Department within ten (10) business days of the meeting when the minutes were approved.
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f. Brown Act (Open Meetings). All Del Mar advisory committees will conduct their affairs in full compliance with California’s Open Meetings Law (Ralph M. Brown Act, Gov. Code § 54950 et seq.). A copy of the Open Meetings Law will be provided to all new committee members. Members of the public can communicate with the committee prior to the meeting through the process described in Section III – Public Communication on Agenda Items.
g. Discussion Limited to Agenda Items. Only matters listed on the posted agenda for a regular or special committee meeting may be discussed at that meeting. An opportunity for the public to speak on items not on the agenda will be provided at all Del Mar advisory committee meetings through a time set aside for oral communications and also during each agenda item before action is taken. Advisory committees are not required to use speaker slips; however, they may use speaker slips if there are large number of speakers for a given item. The committee Chair should remind public speakers to state their name for the record. h. Meetings not Recorded. Advisory committee meetings are not typically recorded or televised. Council liaison(s) can recommend that the full City Council approve in advance an advisory committee meeting be televised. Committees can work with City staff to audio record a meeting through the Town Hall dais recording system or as otherwise may be possible.
i. Public Participation Encouraged. All Del Mar advisory committees will encourage the public to offer ideas and suggestions that contribute to the mission/scope of the committee. Working closely with their Council liaison(s), committees will determine if any suggestions or ideas should be brought forward to the City Council.
j. Attendance. All Del Mar advisory committee members will make every attempt to attend all regular and special meetings of the committee, according to the Del Mar Municipal Code Section 2.30.020.
k. Continuance of Meetings. There are special procedures for continuing meetings.
Committees should work with the Council liaison(s) and City staff to properly notice and continue meetings.
l. Remote Attendance. There are special procedures for patching in absent members by phone or online platform. Participation by phone or online platform should be approved by a Council liaison and should only be used for special circumstances. Participation by phone or online platform is not the City’s standard practice. Participation by phone should be coordinated with City staff in advance of the agenda going out, as there are special noticing requirements for remote attendance.
m. Brown Act Assistance. If uncertain what Brown Act requirements might apply to particular situations, please ask the City staff liaison or the Council liaison(s) for help, in advance.
n. Recusals. Committee members designated in the City’s Conflict of Interest Code must follow the applicable State laws related to recusals and must recuse themselves from items in which they have a personal, financial interest. These committee members should consult City staff for guidance when needed.
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Committee members not designated in the City’s Conflict of Interest Code should avoid participating in items in which they have a real or perceived bias. For example, a member of the Traffic and Parking Advisory Committee should recuse themselves on a vote for an item in very close proximity to their home. o. Meeting Locations. All committee or sub-committee meetings that have staff attending should be held at the Civic Center either at City Hall or in the Town Hall.
Regular meetings of the full committee will be at the Civic Center or as directed by Council. Subcommittee meetings where staff are not attending can be held at a location other than the Civic Center or City Hall, provided that, if the sub-committee is subject to the Brown Act, the location is in compliance with Brown Act requirements.
V. SUBCOMMITTEES. Committees may establish through consensus informal subcommittees of limited scope and duration that are made up of less than a quorum of the committee members. Subcommittees may be used to keep committee work plan items moving between formal committee meetings. Informal subcommittees may meet with residents, volunteers, and City staff, but may not discuss committee related information with other committee members outside of a public meeting. Informal subcommittees are generally not subject to the Brown Act (open meeting law); however, certain committee actions related to subcommittees may trigger Brown Act requirements. Committees should seek guidance from City staff and Council liaisons when establishing informal subcommittees.
VI. HELPFUL TIPS FOR RUNNING A GOOD MEETING
The job of the committee Chair is to keep things on track and ensure the following:
a. Make everyone feel welcome.
b. Meetings should start promptly at the assigned start time. c. Make sure everyone is treated with respect: committee members, public, and staff. d. When taking public testimony:
1) Announce in advance any time limits and procedures to be followed. 2) It may be helpful to let members of the public know that their comments will be heard but often there is no dialog between the committee and the public during the public comment portion of the meeting and that, generally, discussion of comments raised on items not on the agenda are not allowed.
3) When appropriate, remind speakers that they may simply say, “I agree with the prior speaker.”
4) The Chair and all committee members should give each speaker their undivided attention.
e. Make sure everyone on the committee or in the audience is heard once before anyone is heard twice. The Chair typically speaks last. f. The Chair’s role is to consolidate the committee’s discussion and find consensus among the members.
g. Ensure that questions from members of the public are addressed only to the Chair and not to other committee members, Council or staff liaisons, or other members of the public.
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h. The Chair should take the lead on enforcing the Code of Civil Discourse and Supplemental Policy Related to the Code of Civil Discourse regarding committee member and public conduct at the meeting.
i. Absent unusual circumstances, the following process for running a meeting is recommended:
i. Staff or sub-committee report to present the item;
ii. Take questions from committee members — this is the time for questions, not stating opinions;
iii. Take public testimony; and
iv. Committee discussion and action - this is the time for committee members to express opinions. Generally, the Chair will speak last.
VII. WORK TASKS AND TAKING ACTIONS
Taking action on an item is one of the most important things an advisory committee does. When doing so, the following guidelines should be followed:
a. Make sure the proposed action item has been properly noticed and placed on the agenda.
b. Make sure it falls within the scope of the committee’s mission and any applicable City goals and priorities.
c. Recognize that, normally, all committee actions seeking City action or commitments will be in the form of a recommendation to Council. d. Review the proposed action with City staff and Council liaison(s) in advance, especially if it requires a commitment of City staff time or resources. e. Remember that the committee is advisory to the City Council and should not undertake to act independently.
f. If there is a new item the committee would like to work on, send a request to the Council through the Council liaisons(s) for approval before starting work. g. If the committee wants to comment to an outside agency or person, for example on an environmental document, send the committee’s draft comments via the Council liaison(s) to the City Council for approval, recognizing only the City Council can speak for the City.
h. Advisory committee requests to staff or outside agencies should be submitted directly to the Council liaison(s).
i. If an advisory committee receives a request from an outside organization, the request should be forwarded to the City staff and Council liaison(s). The advisory committee should not respond directly to the requestor without authorization from the Council liaison(s).
VIII. REPORTING/RECORDS
A. Records
Committees shall record actions taken at their meetings by producing meeting minutes, which should include the following:
a. The name of the committee.
b. The date, time and place of the meeting.
c. The time the meeting began.
d. The names of those committee members in attendance.
e. The names of those Council liaison(s) and staff in attendance.
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f. Approval of the previous meeting minutes.
g. A brief summary of the discussion for each agenda item and a description of the actions taken by and recommendations of the committee.
h. The hour of adjournment.
i. Names of public speakers and a brief summary of their input.
The Administrative Services Department will maintain the final approved minutes for the City’s official record. The minutes, records, reports, and documents of the committee are public record.
B. Reporting
a. All advisory committees will briefly report on their activities to the City Council annually. This may be done in-person (typically by the Chair) at a City Council meeting, or in writing and included in the City Council agenda packet as a report related to the standing Committee Update section of the City Council agenda. b. All advisory committees will use their Council approved charter and City Council Goals and Priorities as a guide in developing an annual work plan and schedule for Council consideration. At the conclusion of work, a summary report will be submitted to the City Council by the Chair to document the findings or rationale of the concluded work. If the committee has both a majority and minority opinion, both reports may be submitted to the City Council for consideration. The summary report may be presented to the Council liaison(s), or to the full Council, and will be filed with the Administrative Services Department for the City’s official record. c. Only Del Mar advisory committee members designated in the Del Mar Conflict of Interest Code will file Conflict of Interest Statements with the Administrative Services Department in accordance with the regulations of the California Fair Political Practices Commission and the Del Mar Conflict of Interest Code.
IX. WORKING WITH COUNCIL LIAISONS
Council liaison(s) are there to assist committees by:
a. Providing a communication channel between the committee and the Council. b. Advocating to Council in support of committee recommendations. c. Helping committees to interface with City liaisons.
d. Assisting and advising on proper meeting procedures, answering questions, and in other respects as the committee carries on its work.
More information about the role of City Council liaisons can be found in City Council Policy 202 – Responsibilities and Expectations of Council Liaisons to City Advisory Committees and of Council Representatives to Outside Agencies RESOLUTIONS: 2014-08; 2018-81; 2022-08
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