Table of Contents
5-5-2025 Regular Meeting Agenda
Item 2- Minutes
Item 3- 5.5.25 List of Demands Packet
Item 5 - Second Reading ADU Ordinance
Item 6 - DRB Appointments
Item 7-JDB Bluff Agenda Report
Item 8 - Initial Subcommittee Recommendations
Item 9 - Council Goals and Priorities Recap
Item 10 - FY25-26 Advisory Committee Work Plans
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15 29
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Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Regular Meeting
Monday, May 5, 2025 at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings in-person or via written comment (Red Dot). Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda.
Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be addressed in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.
In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.
Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.
Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Terry Gaasterland
Mayor
Tracy Martinez
Deputy Mayor
Dan Quirk
Council Member
John W. Spelich
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting May 5, 2025
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.
Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.
V. COMMUNITY ANNOUNCEMENTS
VI. CITY MANAGER’S REPORT
VII. PRESENTATIONS
1. Proclamation Honoring Linda Chisari as the Del Mar Community Connections Volunteer of the Year
Recommended Action: Mayor Terry Gaasterland will present a proclamation to Linda Chisari.
Reference: Clerk’s File No. 1201-5
VIII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk.
2. Approval of Minutes: April 21, 2025 Regular and Special Meeting Del Mar City Council Regular Meeting May 5, 2025
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Recommended Action: Approve Minutes.
Reference: Clerk’s Minutes Book
3. Ratification of List of Demands dated May 5, 2025
Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
4. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
5. Second Reading and Adoption of an Ordinance to Accept California Coastal Commission (CCC) Modifications to Ordinance No. 1002 Adopted by the City Council on December 18, 2023, to Amend Del Mar Municipal Code (DMMC) Chapters 30.91 (Accessory Dwelling Unit Regulations) and 30.75 (Coastal Development Permits) in the Local Coastal Program (LCP) for Consistency with the March 13, 2025, CCC Conditional Certification Decision
Recommended Action: Staff recommends the City Council adopt the Ordinance (Attachment A) to accept changes required by the CCC as a condition of final certification of the Local Coastal Program Amendment (LCPA), which amends the Accessory Dwelling Unit (ADU) regulations in DMMC Chapter 30.91 and Coastal Development Permit regulations in DMMC Chapter 30.75.
Reference: Clerk’s File No. 303-1, 401-4, 401-9
IX. COMMISSION AND COMMITTEE INTERVIEWS
6. Design Review Board Interviews and Appointment
Recommended Action: Staff recommends that the City Council review the Citizen Interest Forms (Attachment A), interview the applicants, and appoint up to two residents to serve as a voting member(s) on the Design Review Board for a full four-year term effective May 5, 2025, and expiring on May 31, 2029.
Reference: Clerk’s File No. 401-5
X. COUNCIL MEETING RECESS
XI. CITY COUNCIL OTHER BUSINESS
Del Mar City Council Regular Meeting May 5, 2025
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
7. Jimmy Durante Boulevard Bluff Stabilization Project Informational Update Recommended Action: Staff recommends that the City Council receive an informational update on the Jimmy Durante Boulevard Bluff Stabilization Project.
Reference: Clerk’s File No. 803-3
8. Initial Recommendations from the Committee Streamlining Taskforce Recommended Action: The Committee Streamlining Taskforce (Taskforce) recommends that the City Council: 1) Adopt the Resolution (Attachment A) implementing changes to the committee structure related to membership categories and committee size; 2) Adopt the Resolution (Attachment B) dissolving the Arts Advisory Committee; 3) Approve bi-annual and otherwise asneeded meeting schedule for the Traffic and Parking Advisory Committee; 4) Direct staff to return to the City Council with an Ordinance to eliminate ex-officio positions on the Design Review Board; and 5) Provide additional feedback and direction to staff as appropriate.
Reference: Clerk’s File No. 401-5
9. Recap of the 2025 City Council Goals and Priorities Setting Workshop and Council Approved FY 2025-26 and FY 2026-27 City Work Plan Recommended Action: Staff recommends that the City Council receive this report, which includes the approved Fiscal Year (FY) 2025-26 and FY 2026-27 City Work Plan reflecting Council feedback from the 2025 City Council Goals and Priorities Setting Workshop, and provide direction to staff as appropriate.
Reference: Clerk’s File No. 401-1
10. Fiscal Year 2025-2026 Advisory Committee Work Plans Recommended Action: Staff requests that the City Council: 1) Review the proposed Fiscal Year (FY) 2025-2026 work plans for the City’s advisory committees (Attachment A); 2) Consider the work plan recommendations provided by staff included in Attachment B; and 3) Provide direction to staff as may be needed to approve the FY 2025-2026 advisory committee work plans.
Reference: Clerk’s File No. 401-5
XII. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
Del Mar City Council Regular Meeting May 5, 2025
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us A. Clean Energy Alliance JPA (CEA) Board of Directors (Spelich/Gaasterland) B. CSA-17 Ambulance District Advisory Board (Martinez/Quirk) C. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Martinez/Spelich) D. League of California Cities – San Diego Chapter (Gaasterland/Martinez) E. North County Transit District (NCTD) (Martinez/Spelich) F. Regional Solid Waste Association (Spelich/Quirk)
G. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez/Spelich)
H. SANDAG Borders Committee
I. SANDAG Regional Planning Committee
J. SANDAG Shoreline Preservation Working Group
(Spelich/Gaasterland/Martinez)
K. SANDAG LOSSAN Executive Task Force (Gaasterland/Martinez) L. San Diego Metropolitan Wastewater Commission/JPA (Worden) M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Gaasterland/Martinez)
N. Other Regional Organization Reports
XIII. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Arts Advisory Committee (Gaasterland/Spelich)
B. Del Mar Community Connections (Martinez/Spelich)
C. Del Mar Village Association (Gaasterland/Martinez)
D. Finance Committee (Gaasterland/Spelich)
E. Housing Subcommittee (Gaasterland/Martinez)
F. Human Resources Subcommittee (Gaasterland/Martinez)
G. Legislative Subcommittee (Gaasterland/Martinez)
H. Measure Q Citizen Oversight Committee (Quirk/Gaasterland) I. Parks and Recreation Committee (Martinez/Quirk)
J. Del Mar Railroad Subcommittee (Gaasterland/Martinez) K. Lagoon Committee (Gaasterland/Spelich)
L. Planning Process Subcommittee (Includes Sea-Level Rise Adaptation Plan Implementation (Gaasterland/Spelich)
M. Shores Advisory Committee
N. Sustainability Advisory Committee (Martinez/Gaasterland) O. Traffic and Parking Advisory Committee (Quirk/Spelich) P. Undergrounding Program Advisory Committee (Gaasterland/Spelich) Q. Other Committee-Subcommittee Reports
XIV. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are Del Mar City Council Regular Meeting May 5, 2025
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us also posted on our web site with the accompanying staff report. Please watch our web site: www.delmar.ca.us for City Council Agendas.
May 19, 2025
2025 Fair Presentation
Amendments to Reclaimed Water Agreements with San Elijo JPA and 22nd District Agricultural Association
Introduction of Ordinance to Accept CCC Mods to SB 9 LCPA (HE Program 6B) First Reading/Introduction of Bike/E-Bike Ordinance
Undergrounding Program Financing (Borrower's Resolution) Weber Amending Map - Continued from April 21
XV. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 30th day of April, 2025 at approximately 03:30 p.m.
___________________________________________ 4/30/2025
Sarah Krietor, Administrative Services Manager/ Date
City Clerk
DEL MAR CITY COUNCIL
SPECIAL MEETING MINUTES
CLOSED SESSION
APRIL 21, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California
CALL TO ORDER
Deputy Mayor Martinez called the meeting to order at 3:45 P.M.
ROLL CALL
Present: Mayor Gaasterland (present for only Item A2); Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk (present for only Item A1) and John Spelich
Absent: Mayor Gaasterland was absent for item A1, and Councilmember Quirk was absent for item A2.
CLOSED SESSION
A) Conference with Legal Counsel - Significant Exposure to Litigation Number of Cases: Two
1) Weber parcel map amendment
Authority: Government Code Section 54956.9(d)(2)
Reportable Action: None.
The City Council adjourned into open session at 5:00 P.M. following Item A1, and resumed closed session at approximately 10:00 P.M. to discuss Item A2. 2) Meet with Special Counsel related to risks to City for possible violations of the City Manager’s employment contract from public statements by Councilmember Quirk Authority: Government Code Section 54956.9(d)(2)
Reportable Action: None.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 10:30 P.M.
_______________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
1 May 05, 2025 Item 2
CITY OF DEL MAR
CITY COUNCIL REGULAR MEETING MINUTES
APRIL 21, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar California 92014
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.
CALL TO ORDER
Mayor Gaasterland called the Regular Meeting to order at 5:01 p.m.
ROLL CALL
Present: Mayor Terry Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich
CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Devaney reported on April 17, 2025, Closed Session. There was no quorum for Closed Session as Councilmember Quirk did not attend and Mayor Gaasterland did not attend due to a work conflict. Deputy Mayor Martinez and Councilmember Spelich were briefed by special counsel regarding risks to the City for possible violations of the City Manager’s employment contract from public statements by Councilmember Quirk. No actions were taken, and no direction was given at that meeting. Mayor Gaasterland attended a briefing on the same topic on April 17, 2025, at 5:45 p.m. No direction was given, and no action was taken at that briefing.
City Attorney Leslie Devaney reported that Councilmember Quirk was recused from participating in the majority of Item A2 for the April 21, 2025, City Council Closed Session meeting. She reported that there were no legally reportable actions for Item A1, which was heard by the Council prior to open session.
City Attorney Devaney advised the public that for Item A1 due to continuing questions that need to be researched by the City Attorney’s Office, staff is recommending the City Council continue the item date certain, in consultation with the applicant. She reported that Item A2 will occur after open session when the Council adjourns back into Closed Session.
PLEDGE OF ALLEGIANCE
Mayor Gaasterland led the Pledge of Allegiance.
PUBLIC ORAL COMMUNICATIONS
Mayor Gaasterland opened public oral communication and the following people spoke:
1) Jon Imperato
2) Deborah Groban with one donation of time from Stephen Groban 3) Diana Kutlow
4) Jas Grewal
5) Karl Willert
6) Janet Wilson
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7) Tate Scott
8) Greg Rothnem
Mayor Gaasterland Closed public oral communication.
CITY COUNCIL COMMENTS & COMMUNITY ANNOUNCEMENTS
Mayor Gaasterland expressed appreciation to staff and the City Manager and provided comments on the Staff Appreciation Event that was hosted by members of the community on April 9, 2025.
CITY MANAGER’S REPORT
City Manager Ashley Jones reported an update on the Del Mar Bluff 5 Project. Council questions focused on the decomposed granite road that is part of the project.
PRESENTATIONS
ITEM 1: DEL MAR PUBLIC SAFETY PRESENTATION (SHERIFF/FIRE) (CLERK’S FILE NO. 1101-2, 1101-8)
City Manager Jones introduced the item. A presentation was provided by Sheriff Captain Shane Watts and Fire Chief Josh Gordon.
City Council questions focused on e-bike speed limits in downhill areas; schedule for additional traffic enforcement motorcycle patrol from the Sheriff; and areas around the City where excessive speeding is a concern.
Mayor Gaasterland opened the item to public comment and Greg Rothnem spoke. Mayor Gaasterland closed the item to public comment.
Council discussion focused on whether and why a fire engine always responds to medical aids; most common cases of lithium battery structure fires; upcoming community workshop on fire prevention/preparedness scheduled for May 20, 2025, at 5:30p.m. in the Town Hall; clarification on the agency responsible for responding to a wildfire in Crest Canyon; relationship between the City’s Fire Department and CalFire when fighting wildfire; how other communities are addressing their fire departments responding to so many medical aid calls; Fire Department’s efforts to address lithium battery fires and frequency of incidents; and the revised wildfire high risk map and the process for residents to make comments.
Mayor Gaasterland opened the item to public comment and Janet Wilson spoke. Mayor Gaasterland closed the item to public comment.
ITEM 2: FY 2023-24 MEASURE Q CITIZEN OVERSIGHT COMMITTEE REVIEW (CLERK’S FILE NO. 401-5)
City Manager Jones introduced the item. A presentation was provided by Measure Q Citizen Oversight Committee Chair Alan Lonbom.
City Council questions focused whether the items selected for review were for undergrounding projects and difference between Measure Q and general sales tax collected by the City.
There were no public speakers for this item.
Council discussion focused on appreciation of the committee for their work. 3 May 05, 2025 Item 2
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April 21, 2025
CONSENT CALENDAR
Administrative Services Manager/City Clerk Sarah Krietor read the titles of the items included on the Consent Calendar. There were no public speakers for the consent calendar items.
IT WAS MOVED BY MAYOR GAASTERLAND, SECONDED BY DEPUTY MAYOR MARTINEZ TO APPROVE THE CONSENT CALENDAR ITEMS 3 THROUGH 8 AND ITEM 10 WITH ITEM 7 CONTINUED TO A FUTURE DATE AND ITEM 10 CONTINUED TO A DATE CERTAIN OF MAY 19, 2025. (VOTE 4-0)
Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 3: APPROVAL OF MINUTES: APRIL 7, 2025 REGULAR AND SPECIAL MEETING (CLERK’S MINUTES BOOK)
Council approved the minutes, on consent.
ITEM 4: RATIFICATION OF LIST OF DEMANDS, DATED APRIL 21, 2025 (CLERK’S FILE NO. 201-3)
Council approved the list of demands, on consent.
ITEM 5: WAIVER OF READING OF ORDINANCES ON AGENDA (CLERK’S FILE NO. 401-4) Council waived the reading of ordinances, on consent.
ITEM 6: SECOND READING AND ADOPTION OF AN ORDINANCE TO ACCEPT CALIFORNIA
COASTAL COMMISSION (CCC) MODIFICATIONS TO AMEND DEL MAR MUNICIPAL CODE (DMMC) CHAPTERS 30.22 (CENTRAL COMMERCIAL ZONE) AND 30.31 (PUBLIC FACILITIES ZONE) IN LOCAL COASTAL PROGRAM AMENDMENT ORDINANCE NO. 1006 ADOPTED BY THE CITY COUNCIL ON APRIL 15, 2024, FOR CONSISTENCY WITH THE FEBRUARY 6, 2025, COASTAL COMMISSION CONDITIONAL CERTIFICATION DECISION (CLERK’S FILE NO. 303-1, 401-4, 401-9, 1502-14)
Council adopted Ordinance 1016, “AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, AMENDING THE DEL MAR MUNICIPAL CODE (ZONING CODE) CHAPTER 30.22 CENTRAL COMMERCIAL (CC) ZONE REGULATIONS AND CHAPTER 30.31 PUBLIC FACILITIES (PF) ZONE AS ADOPTED BY PROSPECTIVE ORDINANCE NO. 1006; AND AMENDING THE CITY’S CERTIFIED
LOCAL COASTAL PROGRAM (LCP) BY AMENDING THE LCP LAND USE DESIGNATIONS/ALLOWED USES” LIST IN THE LCP LAND USE PLAN; AND AMENDING THE LCP “ZONING USE DESIGNATIONS/ALLOWED USES” LIST IN THE LCP IMPLEMENTATION PLAN; ALL RELATING TO AMENDMENTS REQUIRED BY
THE CALIFORNIA COASTAL COMMISSION AS A CONDITION OF APPROVAL FOR
THE CITY TO OBTAIN FINAL CERTIFICATION OF THE ORDINANCES NEEDED FOR IMPLEMENTATION OF THE 6TH CYCLE HOUSING ELEMENT PROGRAMS 1C (CC ZONE) AND 1H (PF ZONE), to increase local housing capacity, on consent. 4 May 05, 2025 Item 2
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ITEM 7: APPOINTMENT TO THE SUSTAINABILITY ADVISORY COMMITTEE (CLERK’S FILE NO. 401-5)
This item was continued to a future date, on consent.
ITEM 8: APPROVAL OF GRANT AGREEMENTS WITH THE DEL MAR FOUNDATION TO
PURCHASE SCUBA EQUIPMENT AND AUTOMATED EXTERNAL DEFIBRILLATORS (CLERK’S FILE NO. 201-3, 1202-11)
Council accepted grant funds from the Del Mar Foundation in the amount of $6,500 for new SCUBA equipment and $17,500 for seven new automated external defibrillators; authorized the City Manager to execute the necessary grant agreements; and amended the Fiscal Year 2024- 2025 Operating and Capital Budget to reflect the grant funds, on consent.
PUBLIC HEARING
ITEM 9: INTRODUCTION OF AN ORDINANCE TO ACCEPT CALIFORNIA COASTAL COMMISSION (CCC) MODIFICATIONS TO ORDINANCE NO. 1002 ADOPTED BY THE CITY COUNCIL ON DECEMBER 18, 2023, TO AMEND DEL MAR MUNICIPAL CODE (DMMC) CHAPTERS 30.91 (ACCESSORY DWELLING UNIT REGULATIONS) AND
30.75 (COASTAL DEVELOPMENT PERMITS) IN THE LOCAL COASTAL PROGRAM FOR CONSISTENCY WITH THE MARCH 13, 2025, CCC CONDITIONAL CERTIFICATION DECISION (CLERK’S FILE NO. 303-1, 401-4, 401-9) An introduction to the item was provided by Mayor Gaasterland. A presentation was provided by Principal Planner Amanda Lee. Planning & Community Development Director Karen Brindley and Associate Planner Adriana Jaramishian were available to answer questions.
Council questions and discussion focused on parking impacts associated with accessory dwelling units (ADUs) and emergency vehicles access on narrow roads where parking is allowed on both sides; low income ADU goal in the 6th Cycle Housing Element; community survey related to low income ADUs, the City’s amnesty and incentive programs; appreciation to staff for this work on this item; clarification on Housing and Community Developments (HCDs) role in the process following California Coastal Commission (CCC) final certification of the ordinance; whether staff is planning to mail flyers to all residents regarding the survey; and why the cities of Encinitas and Solana Beach were able to receive credit for low income ADUs from HCD as part of their approved housing elements.
There were no public speakers for this item.
IT WAS MOVED BY DEPUTY MAYOR MARTINEZ, SECONDED BY COUNCILMEMBER SPELICH TO CONFIRM STAFF’S DETERMINATION THAT THIS ACTION IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO VARIOUS STATUTORY AND
CATEGORICAL EXEMPTIONS IN THE CEQA GUIDELINES AND PRIOR ENVIRONMENTAL ANALYSIS IN THE 6TH CYCLE HOUSING ELEMENT PROGRAM ENVIRONMENTAL IMPACT
REPORT AS FURTHER DESCRIBED IN THE ENVIRONMENTAL IMPACT STATEMENT IN THE AGENDA REPORT; AND INTRODUCED THE PROPOSED ORDINANCE. (VOTE 4-0) Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
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ITEM 10: REQUEST TO ADOPT A MITIGATED NEGATIVE DECLARATION AND ASSOCIATED MITIGATION MONITORING AND REPORTING PROGRAM; AND TO APPROVE REVISION MAP RM22-001 AND COASTAL DEVELOPMENT PERMIT CDP24-012 RELATED TO AMENDING RECORDED PARCEL MAP (TPM-77-03) FOR PURPOSES
OF REDUCING THE AREA OF AN EXISTING SCENIC EASEMENT ON THE PROPERTY LOCATED AT 1201 CUCHARA DRIVE, DEL MAR.
APPLICANTS/OWNERS: MARK AND LAURA WEBER TRUST DATED APRIL 2009 ASSESSOR PARCEL NUMBER (APN): 300-143-38-00
PROPERTY LOCATION: 1201 CUCHARA DRIVE, DEL MAR
(CLERK’S FILE NO. 301-18)
The item was continued to a date certain of May 19, 2025, on consent.
COUNCIL MEETING RECESS:
The City Council took a meeting recess from approximately 7:00 to 7:20 p.m.
CITY COUNCIL OTHER BUSINESS
ITEM 11: UNDERGROUNDING PROGRAM UPDATE, UTILITY UNDERGROUNDING DISTRICT 1A (STRATFORD COURT SOUTH) SAN DIEGO GAS & ELECTRIC COST
AGREEMENT, APPROVAL OF TASK ORDER AMENDMENT WITH UTILITY SPECIALISTS SOUTHWEST, INC. FOR UTILITY UNDERGROUNDING DISTRICT X1A (CREST CANYON), AND FIRST AMENDMENT TO THE AGREEMENT WITH UTILITY SPECIALISTS SOUTHWEST, INC. (CLERK’S FILE NO. 1001-2)
A presentation was provided by Principal Engineer Martin Boyd. City Attorney Leslie Devaney provided an overview on the Councilmember conflict analysis and noted that Mayor Gaasterland was recused from the portion of the presentation related to District 1A due to living within the district.
Council questions related to Stratford Court South (1A) focused on the estimated cost for Crest Canyon (X1A) based on new SDG&E cost data for 1A; clarification on the actual cost for 1A; timing for the Council will receive a cash flow update; whether there is a correlation between linear foot of trenching and project cost; clarification on the scope of work completed by SDG&E; status of laterals for 1A; lessons learned related to reviewing historic drawings of abandoned utilities; clarification on the cable pulls included in the design; whether SDG&E provides the materials for their portion of the project; and request for SDG&E to provide their materials costs to the City.
There were no public speakers for the item.
Council discussion focused on appreciation of staff for their work on this item.
IT WAS MOVED BY COUNCILMEMBER SPELICH, SECONDED BY COUNCILEMBER QUIRK TO APPROVE THE SAN DIEGO GAS & ELECTRIC (SDG&E) COST AGREEMENT FOR UUD 1A (STRATFORD COURT SOUTH) WITH A COST OF $1,592,881; AUTHORIZE THE CITY MANAGER TO EXECUTE THE SDG&E COST AGREEMENT; AND AMEND THE FISCAL YEAR 2024-2025
OPERATING AND CAPITAL BUDGET AS DESCRIBED IN THE FISCAL IMPACT SECTION OF THE AGENDA REPORT. (VOTE 3-0-1 WITH MAYOR GAASTERLAND RECUSED) Ayes: Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich; Noes: 0; Recuse:
Mayor Gaasterland; Absent: 0; Abstain: 0.
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April 21, 2025
Council questions related to Crest Canyon (X1A) focused on the timing of an upcoming Request for Proposal to be issued by the City and scope of services to be included; whether the incumbent consultant will need to submit a proposal to be considered for the RFP; clarification on the timing for financing X1A Stratford Court North (1B); soonest staff could return to City Council for contract award; status of San Dieguito Drive Improvement Project; time estimate to complete X1A; and considerations regarding long laterals for certain property owners.
Mayor Gaasterland opened the item to public comment and Greg Rothnem spoke. Mayor Gaasterland closed public comment.
IT WAS MOVED BY COUNCILMEMBER SPELICH, SECONDED BY COUNCILMEMBER QUIRK TO APPROVE A TASK ORDER AMENDMENT WITH UTILITY SPECIALISTS SOUTHWEST, INC. FOR UUD X1A PRE-CONSTRUCTION SERVICES; APPROVE THE FIRST AMENDMENT TO THE AGREEMENT WITH UTILITY SPECIALISTS SOUTHWEST, INC. FOR AS-NEEDED SPECIALIZED ELECTRICAL ENGINEERING SERVICES (ATTACHMENT C); AND AUTHORIZE THE CITY MANAGER TO EXECUTE UTILITY SPECIALISTS TASK ORDER AND AGREEMENT AMENDMENT. (VOTE 4-0)
Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 12: RECAP OF THE 2025 CITY COUNCIL GOALS AND PRIORITIES SETTING WORKSHOP AND COUNCIL APPROVED FY 2025-26 AND FY 2026-27 CITY WORK PLAN (CLERK’S FILE NO. 401-1)
ITEM 13: FISCAL YEAR 2025-2026 ADVISORY COMMITTEE WORK PLANS (CLERK’S FILE NO. 401-5)
IT WAS MOVED BY DEPUTY MAYOR MARTINEZ, SECONDED BY MAYOR GAASTERLAND TO CONTINUE ITEMS 12 AND 13 TO MAY 5, 2025. (VOTE 4-0)
Ayes: Mayor Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
REGIONAL ORGANIZATION AND COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY
ORGANIZATION REPORTS
None
ADJOURNMENT
Mayor Gaasterland adjourned the meeting into closed session at 9:58 p.m. _________________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
7 May 05, 2025 Item 2
Vendor Payment Checks $ 1,444,980.78
Voids -
Electronic Fund Transfers (EFT) 345,090.25
Electronic Wires 105,240.05
Total $ 1,895,311.08
Approved by: Approved by:
Marco Camacho Terry Gaasterland
Finance Manager/Treasurer Mayor
Date: Date:
Attachments: Check Registers
LIST OF DEMANDS
CITY OF DEL MAR
for
City Council Meeting
May 5, 2025
1 May 05, 2025 Item 3
04/16/2025
Check List
City of Del Mar
1 2:14:32PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 4107 4/18/2025 irs01 IRS, UNITED STATES TREASURY Ben179794 4/18/2025 FEDERAL TAX: PAYMENT 37,660.15 37,660.15 Voucher: 4107
4108 4/18/2025 per01 PERS Ben179796 4/18/2025 PERS CONTRIBUTIONS: PAYMENT 54,204.21 54,204.21 Voucher: 4108
4109 4/18/2025 edd01 EMPLOYMENT DEVELOPMENT DEPT Ben179798 4/18/2025 STATE TAX: PAYMENT 10,526.22 10,526.22 Voucher: 4109
4110 4/18/2025 per02 PERS 457 Ben179800 4/18/2025 CALPERS 457 DEFERRED COMP: PAYMENT 2,630.13 2,630.13 Voucher: 4110
4111 4/18/2025 ida01 IDAHO STATE TAX COMMISSIONBen179802 4/18/2025 IDAHO STATE TAX COMMISSION: PAYMENT 219.34 219.34 Voucher: 4111
Sub total for GENERAL ACCOUNT US BANK: 105,240.05
Page: 1
2 May 05, 2025 Item 3
04/16/2025
Check List
City of Del Mar
2 2:14:32PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6769 4/18/2025 mis07 107413 STATE ST BANK & TRUST, MS 107413 PLAN 401A Ben179790 4/18/2025 401A PLAN: PAYMENT 539.00 539.00 Voucher: 6769
6770 4/18/2025 mis08 303845 STATE ST BANK & TRUST, MS 457 PLAN OBI 303845 Ben179782 4/18/2025 MISSION SQUARE 457B: PAYMENT 9,586.68 9,586.68 Voucher: 6770
6771 4/18/2025 mis09 803808 STATE ST BANK & TRUST, MS RHS PLAN OBI 803808 Ben179792 4/18/2025 RETIREMENT HEALTH SAVINGS 3%: PAYMENT 721.88 721.88 Voucher: 6771
6772 4/18/2025 uni21 DEL MAR CITY EMPLOYEES ASSOC. Ben179784 4/18/2025 DMCEA DUES: PAYMENT 299.00 299.00 Voucher: 6772
6773 4/18/2025 nat15 NATIONAL BENEFIT SERVICES, LLC, FLEXIBLE BENEFITS DEPT Ben179788 4/18/2025 SEC. 125 FLEXIBLE SAVINGS ACCT: PAYMENT 1,339.10 1,339.10 Voucher: 6773
6774 4/18/2025 par21 U.S. BANK PARS FFC 6746022400, CITYDELMAR ATTN B BERGMAN Ben179786 4/18/2025 PUBLIC AGENCY RETIREMENT SRVCS: PAYMENT 1,895.65 1,895.65 Voucher: 6774
Sub total for EFT GENERAL ACCOUNT US BANK: 14,381.31
Page: 2
3 May 05, 2025 Item 3
04/16/2025
Check List
City of Del Mar
3 2:14:32PM
apChkLst Final Page:
11 checks in this report. Grand Total All Checks: 119,621.36 Page: 3
4 May 05, 2025 Item 3
04/21/2025
Check List
City of Del Mar
1 1:13:13PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6775 4/22/2025 zep01 ACUITY SPECIALTY PRODUCTS INC, ZEP MANUFACTURING CO 9011048518 4/8/2025 CLEANING SUPP FIRE 576.15 576.15 Voucher: 6775
6776 4/22/2025 civ02 CIVIC SOLUTIONS INC 105757 4/1/2025 CONSULTING SRVCS - MAR 13,440.00 13,440.00 Voucher: 6776
6777 4/22/2025 phi01 CLEAN EARTH 72404249782 12/16/2024 HSHLD HAZ WASTE - NOV 506.48 Voucher: 6777 72404303718 4/8/2025 HSHLD HAZ WASTE - MAR 254.48 72404286125 3/4/2025 HSHLD HAZ WASTE - FEB 251.92 1,012.88 6778 4/22/2025 coa21 COAST NEWS GROUP 00156165 2/28/2025 AD - ADMIN HEARING 108.50 Voucher: 6778 00156493 3/28/2025 AD - ADMIN HEARING 104.63 00156679 4/11/2025 AD - NOTICE LCPA 100.75
00156677 4/11/2025 COAST NEWS - LEGAL ADVERTING FOR FY 24-2 50.38 00156575 4/4/2025 AD - PUBLIC HEARING 379.75
00156678 4/11/2025 AD - PUBLIC HEARING 201.50
00156030 2/21/2025 AD - PUBLIC HEARING 186.00
00156322 3/14/2025 AD - PUBLIC HEARING 182.13
00156496 3/28/2025 AD - PUBLIC HEARING 170.50
00155638 1/10/2025 AD - PUBLIC HEARING 162.75
00156321 3/14/2025 AD - PUBLIC HEARING 155.00
00156017 2/14/2025 AD - PUBLIC HEARING 155.00
00156018 2/14/2025 AD - PUBLIC HEARING 143.38
00156016 2/14/2025 AD - PUBLIC HEARING 143.38 2,243.65
6779 4/22/2025 dev02 DEVANEY PATE MORRIS & CAMERON 10301 4/7/2025 CITY ATTORNEY - MAR 39,855.50 Voucher: 6779 10305 4/7/2025 LEGAL FEES - MAR 13,272.00 10306 4/7/2025 LEGAL FEES - MAR 2,340.00
10298 4/7/2025 LEGAL FEES - MAR 1,430.00
10307 4/7/2025 LEGAL FEES - MAR 575.85
10304 4/7/2025 LEGAL FEES - MAR 219.60 57,692.95
6780 4/22/2025 dix01 DIXIELINE LUMBER CO 06-0587896 2/18/2025 OPERATING SUPP PW 6.35 6.35 Voucher: 6780
6781 4/22/2025 lif01 LIFE-ASSIST 1588403 4/9/2025 AMBULANCE SUPP FIRE 184.77 184.77 Voucher: 6781
6782 4/22/2025 mik03 MIKHAIL OGAWA ENGINEERING11962 4/2/2025 CLEAN WATER SRVCS - MAR 17,910.10 Voucher: 6782 11963 4/3/2025 SAN DIEGUITO TMDL - MAR 721.09 18,631.19 Page: 1
5 May 05, 2025 Item 3
04/21/2025
Check List
City of Del Mar
2 1:13:13PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6783 4/22/2025 mit03 MITSUBISHI ELECTRIC PWR PROD CPS-M0022369 4/4/2025 COMPUTER MAINT CH 1,731.00 1,731.00 Voucher: 6783
6784 4/22/2025 nor13 NORTH COUNTY DISPATCH JPA202425-205 4/1/2025 DISPATCH - FIRE Q4 9,485.70 9,485.70 Voucher: 6784
6785 4/22/2025 nce01 NORTH COUNTY EVS INC 8909 4/10/2025 FIRE ENGINE MAINT #E238 1,663.71 1,663.71 Voucher: 6785
6786 4/22/2025 pru01 PRUDENTIAL OVERALL SUPPLY132308130 4/4/2025 UNIFORMS PW - 4/4 116.54 Voucher: 6786 132308128 4/4/2025 MATS PW - 4/4 15.47
132308129 4/4/2025 SHOP TOWELS - 4/4 4.93 136.94
6787 4/22/2025 red04 REDFLEX TRAFFIC SYSTEMS INC INV0096896 3/31/2025 RED LIGHT CAMERA - MAR 5,283.00 5,283.00 Voucher: 6787
6788 4/22/2025 tru09 TRUE NORTH COMPLIANCE SRVCS DM25-01/02/03 4/3/2025 BLDG CODE PC INSP Q3 58,487.09 58,487.09 Voucher: 6788
6789 4/22/2025 wex01 WEX BANK 04996-00496530-7 4/6/2025 GAS & OIL PW - MAR 4,078.82 4,078.82 Voucher: 6789
Sub total for EFT GENERAL ACCOUNT US BANK: 174,654.20
Page: 2
6 May 05, 2025 Item 3
04/21/2025
Check List
City of Del Mar
3 1:13:13PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139554 4/22/2025 cal67 CALIFORNIA BUILDING STANDARDS, COMMISSION 04152025 4/15/2025 BLDG STNDRDS FEE JAN/MAR 153.00 153.00 Voucher: 139554
139555 4/22/2025 cla14 CLARK, KATHERINE 04142025 4/14/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139555
139556 4/22/2025 cli04 CLIFTONLARSONALLEN LLP L251206682 4/13/2025 AUDIT SERVICES - FY24 4,820.00 4,820.00 Voucher: 139556
139557 4/22/2025 coa10 COASTAL LIVESCAN SERVICES43446 3/31/2025 LIVESCAN SRVCS - MAR 310.00 310.00 Voucher: 139557
139558 4/22/2025 cou08 COUGHLAN & VINEL, LLP IOLTA, F.B.O. RANDEE WARREN 04212025 4/21/2025 CLAIM SETTLEMENT 350,000.00 350,000.00 Voucher: 139558
139559 4/22/2025 del94 DEL MAR WOMENS GIVING, COLLECTIVE 04092025 4/9/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139559
139560 4/22/2025 dep07 DEPT OF CONSERVATION 04152025 4/15/2025 SMIP FEES JAN/MAR 480.07 480.07 Voucher: 139560
139561 4/22/2025 gal02 GALLS LLC 030913256 4/1/2025 UNIFORMS - CS 331.65 Voucher: 139561 030836525 3/25/2025 UNIFORMS - CS 72.76 030895812 3/31/2025 UNIFORMS - CS 36.19
030872413 3/28/2025 UNIFORMS - CS 32.45 473.05
139562 4/22/2025 gol16 GOLDFARB & LIPMAN LLP 481645 3/17/2025 LEGAL FEES - MAR 136.00 136.00 Voucher: 139562
139563 4/22/2025 boh02 NANCY K. BOHL INC. DBA:, THE COUNSELING TEAM INTL INV104071 4/10/2025 EAP SERVICES - APR 390.00 390.00 Voucher: 139563
139564 4/22/2025 nct01 NCTD 717597 3/7/2025 ANNUAL LIC FEE MAR 226.00 226.00 Voucher: 139564
139565 4/22/2025 con17 OCCUPATIONAL HEALTH CTRS, OF CALIFORNIA, A MEDICAL 86377479 3/29/2025 LIVESCAN SRVCS MAR/APR 519.00 519.00 Voucher: 139565
139566 4/22/2025 ost05 OSTARI INC 502573 4/1/2025 FIREWALL SRVCS - APR/JUN 462.00 462.00 Voucher: 139566
139567 4/22/2025 por05 PORTILLO CONCRETE INC 2501-2971 4/8/2025 PAVING SERVICES 4,475.36 4,475.36 Voucher: 139567
139568 4/22/2025 sdg02 SAN DIEGO GAS & ELECTRIC0066 5392 2766 7 4/7/2025 UTILITIES MAR 963.96 Voucher: 139568 0099 5222 5392 9 4/3/2025 UTILITIES MAR 25.54 989.50 139569 4/22/2025 sde01 SD ELECTRIC BIKE LLC, DBA SD ELECTRIC BIKE 220000041060 4/1/2025 ELEC BIKE MAINT CS 307.76 307.76 Voucher: 139569
Page: 3
7 May 05, 2025 Item 3
04/21/2025
Check List
City of Del Mar
4 1:13:13PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139570 4/22/2025 sig12 SIGNA DIGITAL SOLUTIONS INC39839753 4/11/2025 COPIER CH APR 812.64 812.64 Voucher: 139570
139571 4/22/2025 sig12 SIGNA DIGITAL SOLUTIONS INCAR-S327090 4/10/2025 COPIER CS - MAR 222.67 222.67 Voucher: 139571
139572 4/22/2025 sou08 SOUTHWEST SIGNAL SERVICE84137 3/31/2025 TRAFFIC SIGNAL MAINT - MAR 1,691.29 Voucher: 139572 84135 3/31/2025 PM SIGNAL INSP - MAR 472.50 84136 3/31/2025 TRAFFIC SIGNAL MAINT - MAR 268.75 2,432.54 139573 4/22/2025 tei02 TEICHERT ENERGY & UTILITIES GR, DBA: TEICHERT UTILITIES 04092025 4/9/2025 UUD - 1A STRATFORD CT 953,440.90 953,440.90 Voucher: 139573
139574 4/22/2025 ter11 TERMINIX COMMERCIAL 458414323 4/8/2025 PEST CONTROL SRVCS CH 159.00 Voucher: 139574 455665835 1/14/2025 PEST CONTROL SRVCS PW 133.00 458414466 4/8/2025 PEST CONTROL SRVCS CS 128.26
458414422 4/8/2025 PEST CONTROL SRVCS LIBRARY 113.26
458414366 4/8/2025 PEST CONTROL SRVCS PHCC 109.18 642.70 139575 4/22/2025 vis07 VISTA PAINT CORPORATION 2025-875549-00 4/4/2025 TRAFFIC PAINT PW 220.78 220.78 Voucher: 139575
139576 4/22/2025 woo01 WOOLLEY, ELIZABETH A. 04142025 4/14/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139576
Sub total for GENERAL ACCOUNT US BANK: 1,323,913.97
Page: 4
8 May 05, 2025 Item 3
04/21/2025
Check List
City of Del Mar
5 1:13:13PM
apChkLst Final Page:
38 checks in this report. Grand Total All Checks: 1,498,568.17 Page: 5
9 May 05, 2025 Item 3
04/28/2025
Check List
City of Del Mar
1 3:04:25PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6790 4/29/2025 als02 ALS GROUP USA CORP 522502494 4/16/2025 WATER SAMPLING - APR 496.00 496.00 Voucher: 6790
6791 4/29/2025 cha71 CHARTER COMM HOLDINGS LLC, CHARTER COMMUNICATIONS 189125601 4/14/2025 INTERNET CH APR 1,311.74 Voucher: 6791 189112801 4/14/2025 VIDEO TRANSPORT/PEG APR 335.35 189123801 4/14/2025 LFGRD FIBER APR 335.35
189125701 4/14/2025 CH FIBER TO FIRE APR 335.35
189125801 4/14/2025 VIDEO TRANSPORT/PEG APR 335.35
8448 41 006 01714634/13/2025 PUBLIC WIFI PHCC APR 166.25 189125401 4/14/2025 DMTV INTERNET APR 119.99
189125501 4/14/2025 PUBLIC WIFI CH APR 119.99 3,059.37
6792 4/29/2025 del02 DEL MAR BLUE PRINT CO, INC616966 2/19/2025 PRINTING SRVCS PW 14.84 14.84 Voucher: 6792
6793 4/29/2025 dev02 DEVANEY PATE MORRIS & CAMERON 10302 4/7/2025 LEGAL FEES - MAR 536.80 Voucher: 6793 10303 4/7/2025 LEGAL FEES - MAR 219.60 756.40 6794 4/29/2025 dix01 DIXIELINE LUMBER CO 06-0593923 4/8/2025 OPERATING SUPP PW 61.75 Voucher: 6794 06-0593266 4/8/2025 OPERATING SUPP PW 28.36 06-0593474 4/3/2025 OPERATING SUPP PW 26.40
06-0594534 4/11/2025 MAINT/REPAIR SUPP PW 7.30 123.81
6795 4/29/2025 duk01 DUDEK & ASSOCIATES 202502241 4/14/2025 HOSKA/STRM DRN IMPVTS 2,160.00 2,160.00 Voucher: 6795
6796 4/29/2025 man12 MANERI TRAFFIC CONTROL INC, DBA MTC 23448 4/11/2025 MAINT/REPAIR SUPP PW 978.75 978.75 Voucher: 6796
6797 4/29/2025 pac28 PACIFIC MOBILE STRUCTURES INC INV-00446968 5/1/2025 MOBILE OFFICE PW - MAY 246.75 246.75 Voucher: 6797
6798 4/29/2025 par51 PARKWOOD LANDSCAPE MAINT INC 109257 3/31/2025 LANDSCAPING SRVCS CH 6,050.00 Voucher: 6798 109256 3/31/2025 LANDSCAPING SRVCS PHCC 1,000.00 7,050.00 6799 4/29/2025 pru01 PRUDENTIAL OVERALL SUPPLY132309279 4/11/2025 UNIFORMS PW - 4/11 121.82 121.82 Voucher: 6799
6800 4/29/2025 san03 SAN DIEGO COUNTY WATER AUTH. 0325-2 4/8/2025 RAW WATER - MAR 140,847.00 140,847.00 Voucher: 6800
6801 4/29/2025 gan04 WILLIAM GANDER, DBA RESITEC, LLC DM-RT20250404 4/4/2025 SOLAR MONITORING - APR 200.00 200.00 Voucher: 6801
Page: 1
10 May 05, 2025 Item 3
04/28/2025
Check List
City of Del Mar
2 3:04:25PM
apChkLst Final Page:
Sub total for EFT GENERAL ACCOUNT US BANK: 156,054.74
Page: 2
11 May 05, 2025 Item 3
04/28/2025
Check List
City of Del Mar
3 3:04:25PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139577 4/29/2025 ame16 AMERICAN BATTERY CORP A 125228 3/4/2025 VEH MAINT SUPP PW 2,062.40 2,062.40 Voucher: 139577
139578 4/29/2025 ame13 AMERICAN PUBLIC WORKS ASSOC. 000877596 6/1/2025 MBRSHP BRIDE PW 294.00 294.00 Voucher: 139578
139579 4/29/2025 sbc03 AT&T 9391031506 4/20/2025 TELEPHONE APR 61.75 61.75 Voucher: 139579
139580 4/29/2025 azt02 AZTEC LANDSCAPING INC, DBA AZTEC JANITORIAL J2036 4/3/2025 JANITORIAL SUPP CH 662.63 Voucher: 139580 J2037 4/3/2025 JANITORIAL SUPP PW 378.72 1,041.35 139581 4/29/2025 ber21 BERT W. SALAS, INC 04142025 4/14/2025 HOSKA/STORM DRN PROJ 83,931.63 83,931.63 Voucher: 139581
139582 4/29/2025 res01 CALWEN INC, DBA RESCUE SOURCE 136418 4/15/2025 LIFEGUARD TOOLS CS 1,997.30 1,997.30 Voucher: 139582
139583 4/29/2025 can08 CANTEEN SAN117163 4/23/2025 COFFEE SUPPLIES CH 294.58 294.58 Voucher: 139583
139584 4/29/2025 cin02 CINTAS 5263902202 4/10/2025 FIRST AID KIT SUPP PW 200.45 200.45 Voucher: 139584
139585 4/29/2025 cit07 CITY OF SAN DIEGO 1000415348 4/3/2025 WATER TREATMENT - FEB 19,052.08 19,052.08 Voucher: 139585
139586 4/29/2025 csm03 CSMFO 300017973 4/23/2025 CSMFO MBRSHP 150.00 150.00 Voucher: 139586
139587 4/29/2025 csm03 CSMFO 200027629 4/22/2025 CHAPTER MTG KRIETOR/CAMACHO 100.00 100.00 Voucher: 139587
139588 4/29/2025 dyn02 DYNAMITE ELECTRIC BIKES INC, DBA PEDEGO SOLANA BEACH 375 4/23/2025 ELEC BIKE BATTERY CS 706.88 706.88 Voucher: 139588
139589 4/29/2025 gal02 GALLS LLC 030923038 4/2/2025 UNIFORMS - CS 114.14 Voucher: 139589 030923045 4/2/2025 UNIFORMS - CS 36.16
030923213 4/2/2025 UNIFORMS - CS 17.35 167.65
139590 4/29/2025 int09 GREGORY CONLEY, DBA INTELLIDESIGN LLC 463 4/3/2025 SCADA MAINT JAN/MAR 715.55 715.55 Voucher: 139590
139591 4/29/2025 hom01 HOME DEPOT CREDIT SRVCS6035 3225 0103 77603/28/2025 OPERATING SUPP PW 662.01 662.01 Voucher: 139591
139592 4/29/2025 kin02 KING GRAPHICS 48258 4/17/2024 UNIFORMS CS 412.60 Voucher: 139592 50062 4/15/2025 UNIFORMS CS 238.50 651.10 139593 4/29/2025 con17 OCCUPATIONAL HEALTH CTRS, OF CALIFORNIA, A MEDICAL 86443291 3/31/2025 Concentra - Occupational health 844.00 844.00 Voucher: 139593
Page: 3
12 May 05, 2025 Item 3
04/28/2025
Check List
City of Del Mar
4 3:04:25PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139594 4/29/2025 pat11 PATRIOT ENV LAB SRVCS INC310512 3/24/2025 FACILITY MAINT - FIRE 1,795.00 1,795.00 Voucher: 139594
139595 4/29/2025 por10 PORTABLE STORAGE CORP 165963 4/22/2025 STORAGE CS MAY 176.00 176.00 Voucher: 139595
139596 4/29/2025 rus01 RUSTY DEL MAR 0425 4/28/2025 PATCHES CS 291.11 291.11 Voucher: 139596
139597 4/29/2025 sdg02 SAN DIEGO GAS & ELECTRIC0092 4576 5583 8 4/14/2025 UTILITIES APR 79.68 79.68 Voucher: 139597
139598 4/29/2025 sig12 SIGNA DIGITAL SOLUTIONS INC39112397 3/12/2025 COPIER PW - MAR 138.74 Voucher: 139598 39845445 4/11/2025 COPIER PW - APR 138.74 277.48 139599 4/29/2025 sta36 STANDARD PLUMBING SUPPLY CO, DBA MWI PLUMBERS SUPPLY YKJX12 4/14/2025 WATER METER PARTS 40.84 40.84 Voucher: 139599
139600 4/29/2025 ste08 STEPHEN DALTON ARCHITECTS INC. 2040-03 2/18/2025 2040 DM ARCHITECT SRVCS 725.00 725.00 Voucher: 139600
139601 4/29/2025 uni31 UNITED SITE SRVCS OF, CALIFORNIA INC 114-14042251 4/4/2025 PORTABLE RESTROOM SRVCS 1,450.85 Voucher: 139601 114-14042254 4/4/2025 PORTABLE RESTROOM SRVCS 565.25 2,016.10 139602 4/29/2025 ver03 VERIZON WIRELESS 570653198-00008 4/18/2025 TELEPHONE MAY 390.65 390.65 Voucher: 139602
139603 4/29/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83153113 4/8/2025 JANITORIAL SUPPLIES 1,374.38 Voucher: 139603 83169374 4/15/2025 JANITORIAL SUPPLIES 894.90 83033579 4/9/2025 JANITORIAL SUPP REFUND -83.18 2,186.10 139604 4/29/2025 act03 WILLIAMS SCOTSMAN INC 9023514897 4/15/2025 MOBILE OFFICE PW APR/MAY 156.12 156.12 Voucher: 139604
Sub total for GENERAL ACCOUNT US BANK: 121,066.81
Page: 4
13 May 05, 2025 Item 3
04/28/2025
Check List
City of Del Mar
5 3:04:25PM
apChkLst Final Page:
40 checks in this report. Grand Total All Checks: 277,121.55 Page: 5
14 May 05, 2025 Item 3
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Amanda Lee, Principal Planner
Karen Brindley, Planning and Community Development Director Via Ashley Jones, City Manager
DATE: May 5, 2025
SUBJECT: Second Reading and Adoption of an Ordinance to Accept California Coastal Commission (CCC) Modifications to Ordinance No. 1002 Adopted by the City Council on December 18, 2023, to Amend Del Mar Municipal Code (DMMC) Chapters 30.91 (Accessory Dwelling Unit Regulations) and 30.75 (Coastal Development Permits) in the Local Coastal Program (LCP) for Consistency with the March 13, 2025, CCC Conditional Certification Decision REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council adopt the Ordinance (Attachment A) to accept changes required by the CCC as a condition of final certification of the Local Coastal Program Amendment (LCPA), which amends the Accessory Dwelling Unit (ADU) regulations in DMMC Chapter 30.91 and Coastal Development Permit regulations in DMMC Chapter 30.75.
BACKGROUND:
State ADU law requires local jurisdictions to allow ADU development in all zones that allow residential use, including mixed-use zones. This includes overlay zones such as the Floodplain Overlay Zone and Bluff, Slope, and Canyon Overlay Zone where the proposed development meets all specified criteria for permit approval. Like other residential development, ADU’s are also allowed in High Fire Hazard Severity Areas where the applicant demonstrates that wildland fire safety precautions are integrated into construction of the unit to mitigate potential hazards. This includes compliance with the California Building Code requirements for use of non-flammable building materials and other requirements that provide mitigation in fire hazard severity areas (i.e., off-street parking for proposed ADU development on a narrow street with an improved street width less than 20 feet).
On December 18, 2023, the City Council adopted Ordinance No. 1002, amending the City’s Local Coastal Program (LCP), as necessary for compliance with State ADU Law and the City’s certified 6th Cycle Housing Element (2021-2029) potential sites for low-income units and housing programs including Program 2F (Tiny Homes) and Program 6B (Affirmatively Furthering Fair Housing). Following approval by the City Council, the Ordinance was submitted to the CCC for certification as required.
1 May 05, 2025 Item 5
City Council Agenda Report
CCC Modifications to ADU Regulations Ordinance/LCPA
May 5, 2025
Additional background regarding the Local Coastal Program amendments may be accessed in the following links to City Council Agenda reports for December 4 and December 18, 2023:
https://www.delmar.ca.us/AgendaCenter/ViewFile/Agenda/_12042023-3343 https://www.delmar.ca.us/AgendaCenter/ViewFile/Agenda/_12182023-3353 On March 13, 2025, the CCC conditionally certified the City’s ADU Regulations LCPA. The CCC staff report (Item Th18c) may be accessed in the following link:
https://www.coastal.ca.gov/meetings/agenda/
On April 21, 2025, the City Council introduced an Ordinance to accept changes required by the CCC as a condition of final certification of the ADU Regulations Ordinance/LCPA. The City Council Agenda report (Item 9) may be accessed in the following link:
https://www.delmar.ca.us/AgendaCenter/ViewFile/Agenda/_04212025-3661 DISCUSSION/ANALYSIS:
The proposed Ordinance incorporates CCC’s required modifications, which are intended to ensure consistency with the City’s certified LCP and Coastal Act as follows:
• Clarifies tiny homes are not allowed in the Beach Commercial (BC) or Visitor Commercial (VC) Zones because these zones do not allow housing. • Clarifies that an exemption from a CDP for ADU development only applies where:
o An ADU or JrADU is created through conversion of existing habitable space in a primary structure that will not remove or replace major structural components (i.e., roofs, exterior walls, foundations), or
o A proposed ADU is attached to an existing single dwelling unit and complies with the CDP exemption provisions in Coastal Commission Section 13250 in the California Code of the regulations.
• Maintains the existing requirement for the owner to record a deed restriction acknowledging the applicable use limitations that shall run with the land and that the deed restriction shall include information regarding the sale, occupancy, and rental of the unit consistent with State law. The CCC modification adds that the required deed restriction must also include notification disclosure of Overlay Zoning designation(s) for the property.
• Clarifies the standard for proposed redevelopment of nonconforming structures to build ADUs and JrADUs. An existing nonconforming structure may be modified to 2 May 05, 2025 Item 5
City Council Agenda Report
CCC Modifications to ADU Regulations Ordinance/LCPA
May 5, 2025
accommodate an ADU or JrADU. The resulting redeveloped structure cannot be in a geologic setback, public scenic view, public coastal access, or wetland buffer. • The existing standard for ADUs on duplex lots applies a maximum height of 16 feet.
Similar to what applies to single dwelling unit lots, the CCC modification allows ADUs on duplex lots at a second story level if there is not sufficient buildable area on the ground floor level of the lot and if necessary to minimize potential impacts to the greatest extent (i.e., to maintain parking on-site in parking impacted locations). • Clarifies that replacement parking (i.e., where existing garage, carport, or covered parking is demolished or converted to an ADU) shall only be required if loss of the offstreet parking would have a significant effect on public access to the shoreline. Also, clarifies that no off-street parking requirements shall be required for ADUs proposed within one-half mile of a major transit stop, unless the ADU is in the CCC Appeals area and lack of parking would have a significant effect on public access to the shoreline. • Removes requirement for replacement parking for JrADUs created within converted attached garages.
• Modifies the floodplain standard to require consideration of sea level rise in design.
This codifies existing California Coastal Act regulations within the local ADU regulations in the certified LCP.
• Incorporates minor corrections to section references throughout to update outdated section references.
The proposed Ordinance will allow the City to obtain final certification approval from the CCC.
The adopted regulations will take effect on the date CCC grants final certification approval, which typically occurs at the first available CCC hearing following City Council adoption.
During this interim period, staff will be applying the standards set forth in this Ordinance reflecting CCC’s modifications read in combination with the previously adopted ADU Ordinance No. 1002, until the CCC grants final certification.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council for this agenda item.
ENVIRONMENTAL IMPACT:
Pursuant to the California Environmental Quality Act (CEQA), the Ordinance has been analyzed and determined to be Exempt from CEQA as follows:
• Statutory exemption per Public Resources Code Section 21080.17 and CEQA Guidelines Section 15282(h) applicable to the adoption of an ADU Ordinance; and 3 May 05, 2025 Item 5
City Council Agenda Report
CCC Modifications to ADU Regulations Ordinance/LCPA
May 5, 2025
• Statutory exemption per CEQA Guidelines Section 15265 because the proposed action constitutes an amendment to the City’s certified Local Coastal Program (LCP) and this section shifts the burden of CEQA compliance from the local agency to the California Coastal Commission (CCC) as set forth in Section 21080.9 of the Public Resources Code for the activities necessary for the preparation and adoption of an LCP amendment in compliance with the Coastal Act. The proposed amendments to the City’s Zoning Code are part of the certified City of Del Mar LCP as certified under Section 21080.5 of the Public Resources Code; and
• Categorical exemption per CEQA Guidelines Class 1 exemption per Section 15301 (Existing Facilities).
Notwithstanding applicability of the Statutory Exemptions and Categorical Exemptions identified above, the proposed actions have been the subject of prior environmental analysis in the 6th Cycle Housing Element Update Final Program Environmental Impact Report (SCH No. 2020029064) certified by the City Council on October 5, 2020 (Resolution 2020-52), which analyzed and disclosed anticipated impacts of future housing development. Refer to the Final 6th Cycle PEIR: www.delmar.ca.us/DocumentCenter/View/7171/Final-PEIR-91020 No new or substantially greater impacts would result. As such, pursuant to CEQA Guidelines Sections 15162 and 15163, and based on the entire record, the Ordinance does not require a subsequent EIR or further environmental review.
HOUSING IMPACT:
The ADU regulations will facilitate development of new housing options consistent with the City’s certified 6th Cycle Housing Element, the California Government Code mandatory provisions for ADUs, the City’s certified LCP, and other applicable State Housing Law and Coastal Act requirements. ADUs are a key component of the City’s adopted, balanced housing strategy which identifies a target to create 15 low income ADU units through the City’s ADU Incentive and Amnesty Programs, provisions for Tiny Homes, and other strategies to preserve existing units in the community that provide more affordable housing options.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
Implementation of the ADU Regulations Ordinance in compliance with the Housing Element is a Tier 1 (Highest) City Council priority work plan item for Fiscal Year 2024-2025.
ATTACHMENT:
Attachment A – Proposed Ordinance Accepting CCC Modifications to Ordinance No. 1002 4 May 05, 2025 Item 5
ATTACHMENT A
ORDINANCE NO. XXXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING THE DEL MAR MUNICIPAL
CODE (ZONING CODE) CHAPTER 30.91 ACCESSORY
DWELLING UNIT (ADU) REGULATIONS AND CHAPTER 30.75
COASTAL DEVELOPMENT PERMIT REGULATIONS AS
ADOPTED BY PROSPECTIVE ORDINANCE NO. 1002; ALL
RELATING TO AMENDMENTS REQUIRED BY THE CALIFORNIA
COASTAL COMMISSION AS A CONDITION OF APPROVAL FOR
THE CITY TO OBTAIN FINAL CERTIFICATION OF THE ADU
ORDINANCE FOR IMPLEMENTATION OF THE 6TH CYCLE
HOUSING ELEMENT PROGRAMS 2F (TINY HOMES) AND 6B
(AFFIRMATIVELY FURTHERING FAIR HOUSING)
WHEREAS, the City of Del Mar is a charter City and State Housing law applies to all general law and charter cities in the State of California; and WHEREAS, the State legislature declared that “Housing is a statewide concern”, that California faces a housing crisis, and that local jurisdictions are mandated to comply with applicable State housing laws; and
WHEREAS, the City of Del Mar is located entirely within the “Coastal Zone” boundary and is therefore subject to full compliance with the California Coastal Act; and WHEREAS, State Accessory Dwelling Unit (ADU) law is one example of a State law that still applies the Coastal Act protections for environmental resources, public scenic views, coastal access, and public safety in coastal hazard areas to ensure they will not be compromised by housing development; and
WHEREAS, State ADU law provides that the California Coastal Act is not superseded, in any way altered, or lessened by its application (Cal. Gov. Code. Sec.
Section 66310 et. seq. as amended); and
WHEREAS, the City has significant coastal resources that require protection under the Coastal Act, including but not limited to, the protection of scenic public coastal views which are found throughout the community, preservation of public access and recreation opportunities that must be assured including public access to the beach, viewpoints, and trail connections to the bluffs, lagoons, and open space preserve areas along the shoreline, and protection of environmentally sensitive habitat areas and coastal resources such as coastal bluffs, sandstone bluffs, wetlands, lagoons, river inlets, and protected tree species native to the City including Torrey Pines and Monterrey Cypress trees; and WHEREAS, in order to effectively implement applicable State housing laws, the City must harmonize the Coastal Act and the City’s LCP policies and regulations with the State’s housing laws to ensure protection of sensitive coastal habitats and resources, 5 May 05, 2025 Item 5
Ordinance No. XXXX
public coastal view sheds, coastal parking for public access, and public health and safety; and
WHEREAS, City staff engaged in public outreach to encourage public participation in formulating these draft regulations, which included articles posted on the City’s website, multiple announcements made in the City’s weekly updates, and multiple announcements made during public meetings including the Planning Commission and City Council meetings; and
WHEREAS, the Notice of Availability and Notice of Planning Commission public hearing for the Amendments to the Zoning Ordinance and LCP was published in the Del Mar Times on August 24, 2023, and individual mailed notices were sent to all interested parties; and
WHEREAS, on September 12, 2023, the Planning Commission recommended approval of the ADU Ordinance to the City Council by a vote of 3-2 including modifications to 1) Require all ADUs be used for dwelling unit purposes and subject to deed restrictions; and 2) In R1 zones, prioritize ADUs at the first story level before second story ADU if buildable area is available on the first story level of the lot; and WHEREAS, on October 2, 2023, the notice of City Council public hearing was published in the San Diego Union Tribune and mailed notices were sent to all interested parties including those who participated through the Planning Commission hearing on September 12, 2023; and
WHEREAS, on December 4, 2023, the City Council held a duly noticed public hearing and voted to introduce the ADU Ordinance; and
WHEREAS, on December 18, 2023, the City Council voted to adopt the ADU Ordinance; and
WHEREAS, on December 21, 2023, the City submitted the adopted ADU Ordinance/LCPA submittal to the Coastal Commission for certification review; and WHEREAS, on March 13, 2025, the California Coastal Commission considered the City’s ADU Ordinance/LCPA application and voted to conditionally certify with modifications imposed as a condition of approval; and
WHEREAS, on April 21, 2025, the Del Mar City Council held a duly noticed public hearing to consider whether to accept the CCC’s required modifications and introduce this Ordinance; and
WHEREAS, the CCC modifications have been incorporated herein; and WHEREAS, adoption of this Ordinance will amend the Del Mar Municipal Code Title 30 Zoning Code and certified Local Coastal Program to implement the 6th Cycle 6 May 05, 2025 Item 5
Ordinance No. XXXX
Housing Element commitments in order to maintain compliance with State law and avoid decertification of the Housing Element.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Del Mar, California, based on substantial evidence in the whole of the administrative record, hereby finds and declares the above stated Recitals are true and correct and are incorporated by reference into this action.
NOW THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Del Mar hereby ordains as follows:
SECTION ONE: That DMMC Section 30.75.080 for the Coastal Development Permit Regulations in the certified Local Coastal Program shall be amended per CCC Modification #1 to read as follows:
30.75.080 Coastal Development Permits Issued by the City—Issuing Authority, Public Hearing Required.
[A. through D. No change in text]
E. The Director of Planning and Community Development shall serve as the Issuing Authority to render a determination on applications for Coastal Development Permits for the following:
[1. through 2. No change in text]
3. An application for an Accessory Dwelling Unit in accordance with Subsection 30.91.030.E that is not otherwise exempt from a Coastal Development Permit.
[E.4. through F. No change in text]
SECTION TWO: That DMMC Section 30.91.010 for the ADU Regulations (Purpose) shall be amended per CCC Modification #2 to read as follows:
30.91.010 Purpose
The purpose of this Chapter is to provide regulations and procedures for the establishment of Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JrADUs) on lots zoned to allow single unit and multi-unit residential uses which include a proposed or existing dwelling in accordance with California Government Code Section 66310 (et seq) as amended, and without superseding or in any way altering or lessening the effect or application of the California Coastal Act of 1976 (Division 20 commencing with Section 3000) and the City’s Local Coastal Program. 7 May 05, 2025 Item 5
Ordinance No. XXXX
SECTION THREE: That DMMC Section 30.91.020 (Zones Where Accessory Dwelling Units and Junior Accessory Dwelling Units are Permitted) shall be amended per CCC Modification #3 to read as follows:
30.91.020 Zones Where Accessory Dwelling Units and Junior Accessory Dwelling Units are Permitted
[A. Through B. No change in text]
C. Tiny homes are permitted on any lot that allows an ADU. A tiny home may also be developed in non-residential zones, except the Beach Commercial and Visitor Commercial Zones, if the tiny home is deed restricted affordable for a lower income household for a term of at least 30 years.
[D. No change in text]
SECTION FOUR: That DMMC Section 30.91.030 (Permits and Processing of Accessory Dwelling Units and Junior Accessory Dwelling Units) shall be amended per CCC modifications #4 and #5 to read as follows:
30.91.030 Permits and Processing of Accessory Dwelling Units and Junior Accessory Dwelling Units
[A. Through D. No change in text]
E. Approval of an ADU requires issuance of an Administrative Coastal Development permit implemented in accordance with DMMC Chapter 30.75, to harmonize State Housing law with the Coastal Act and ensure protection of coastal resources as follows:
1. California Government Code section 65852.21 provides that the Accessory Dwelling Unit statutes do not supersede or in any way alter or lessen the effect or application of the California Coastal Act, except that the City shall not be required to hold public hearings for Coastal Development Permit applications for ADUs.
2. A proposed ADU or JrADU development is exempt from an Administrative Coastal Development Permit where it is:
a. Created through conversion of entirely existing legally established habitable space contained in an existing primary structure that will not involve removal or replacement of major structural components (e.g., roofs, exterior walls, or foundations); or
8 May 05, 2025 Item 5
Ordinance No. XXXX
b. Directly attached to an existing single-family residence, if the ADU otherwise qualifies as exempt development pursuant to Section 13250 of the Coastal Commission’s regulations.
[3. No change in text]
4. Where an Administrative Coastal Development Permit is required by Section 30.91.030(E)(3), it shall be processed in accordance with the following procedures:
a. Consistent with the public participation provisions found in the City’s certified LCP, a Notice of Application informing the public of the filing of an application for an Administrative Coastal Development Permit for an ADU shall be posted at the project site on a notice card provided by staff of the City of the City of Del Mar Department of Planning and Community Development. The notice of application shall advise interested persons that plans are available for public review at Del Mar City Hall. The notice, however, will stipulate that the application is required to be administratively approved by the Department of Planning and Community Development and that no public hearings will be held.
[b. No change in text]
c. A Notice of Administrative Coastal Development Approval stating that the Coastal Development Permit has been approved shall be posted at City Hall and on the City’s website, and shall be mailed within five working days of the final action as follows:
[i. No change in text]
ii. Notice shall be transmitted by any acceptable delivery means pursuant to state law to the San Diego Coast District office of the California Coastal Commission.
[iii. No change in text]
d. Within five (5) working days of a final decision of approval or denial by the Planning and Community Development Director, the notice of final action shall be transmitted by any acceptable delivery means pursuant to state law to the San Diego Coast District office of the Coastal Commission and provided to any interested parties who requested notice in writing in accordance with Section 30.75.100. e. If the ADU qualifies as appealable development pursuant to Chapter
30.75, the Planning and Community Development Director’s 9 May 05, 2025 Item 5
Ordinance No. XXXX
decision to approve a Coastal Development Permit may be appealed to the San Diego District office of the Coastal Commission within ten (10) working days in accordance with Section
30.75.110(A) and (B).
[F. through H. No change in text]
I. Prior to issuance of a building permit for an ADU or JrADU on private property, the owner shall record a deed restriction with the County Recorder and file the recorded deed restriction with the City, acknowledging the applicable use limitations that shall run with the land, and shall include notification to all occupants of any overlay zones in which the property is located. The deed restriction shall include information regarding the sale, occupancy, and rental of the unit, consistent with State law.
[J. No change in text]
SECTION FIVE: That DMMC Section 30.91.040 (Accessory Dwelling Unit Development Regulations) shall be amended per CCC Modifications #6 through #20 to read as follows:
30.91.040 Accessory Dwelling Unit Development Regulations [A. through C. No change in text]
D. The ADU shall be designed and operated in compliance with the regulations of the zone, except as otherwise specified in this Chapter, as a residential use dwelling unit that is subordinate to the primary dwelling unit on the property. One primary residential unit shall be designated on a lot which an Accessory Dwelling Unit or Junior Accessory Dwelling Unit is permitted.
1. The ADU shall be designed to comply with Government Code Section 66314, as amended, definition of ADU by including permanent provisions for living, sleeping, eating, cooking, and sanitation. This is typically demonstrated by identifying that the ADU includes a fully functioning:
Bathroom consisting of a toilet, sink, a bathtub or shower; and a kitchen.
The kitchen includes a cooking appliance (not a hotplate), refrigeration, and other appliances, food storage cabinets, and a countertop or similar food preparation area. The kitchen area is to be proportional to the size of the ADU.
[2. through 4. No change in text]
5. In accordance with Section 30.91.030(I), the owner shall record a deed restriction with the County Recorder and file the recorded deed restriction with the City, acknowledging the applicable use limitations that shall run with the land, including notification to all occupants of any overlay zones in 10 May 05, 2025 Item 5
Ordinance No. XXXX
which the property is located. The deed restriction shall include information regarding the sale, occupancy, and rental of the unit, consistent with State law.
E. The ADU may be rented but shall not be sold or conveyed separately from the primary dwelling unit on the property, except that the City or qualified non-profit corporation per Government Code section 66341, as amended, may sell a deed restricted ADU to an eligible low-income owner.
F. If rented, the term for rental of an ADU in a residential zone shall be for a term longer than 30 consecutive days per Government Code section 66315, as amended.
G. In accordance with California Government Code Section 66321(b)(3), as amended, the City shall accommodate an ADU at least 800 square feet in size, which is also known as the “universal” ADU size provision. If the size of a proposed ADU exceeds 800 square feet, the remaining square footage beyond 800 square feet shall be subject to review against the applicable Floor Area Ratio (FAR) and lot coverage development standards of the zone. Additionally, should the combined total size of a proposed ADU greater than 800 square feet and the primary residence exceed the maximum FAR or lot coverage allowed for the site location, then the primary residence shall be required to reduce its square footage accordingly so as to preserve the ability to build at least an 800 square foot ADU.
For the purpose of this section:
[1. through 6. No change in text]
7. In order to comply with the mandates of the California Coastal Act and the provisions of the certified LCP, the City is required to protect coastal access and coastal resources, which may require modification of the proposed ADU location and size to demonstrate conformity. The City shall approve a proposed ADU meeting the universal size provision of at least 800 square feet in size, unless the project would result in impacts to coastal resources or public access protected by the LCP, in which case, the City will prepare written findings and, where applicable, mitigation measures to alleviate such impacts as necessary to accommodate a proposed ADU at least 150 square feet in size that meets the definition of an efficiency unit as defined by California Government Code Section 66313, as amended. [8. No change in text]
[H. through J. No change in text]
K. The following identifies the maximum building height for construction of an ADU:
[1. through 2. No change in text]
11 May 05, 2025 Item 5
Ordinance No. XXXX
3. Attached ADUs must share a common wall horizontally with the primary dwelling unit. The maximum height for attached ADUs in single dwelling unit zones is as follows:
a. For consistency with local conditions and the certified LCP, attached ADUs in single dwelling unit zones shall be proposed at the first story level if sufficient buildable area is available on the first story level of the lot. The maximum building height for an ADU attached horizontally sharing a common wall with the existing primary dwelling unit at the first story level is 16 feet.
b. Attached ADUs may be proposed at a second story level only if there is not sufficient buildable area available on the lot and if necessary to accommodate an ADU up to 800 square feet on the lot as an alternative that minimizes potential impacts to the greatest extent in compliance with the certified LCP. The maximum building height for a proposed attached ADU that horizontally shares a common wall with the primary dwelling unit at a second story level shall not exceed 25 feet above grade, or the base zoning requirements, whichever is lower, and in no case shall exceed two stories.
[4. through L. No change in text]
M. Where an accessory dwelling unit is attached to a nonconforming residential structure that is nonconforming with regard to geologic setbacks, public view encroachment, coastal access, or wetland and habitat preserve buffers, and where development of the accessory dwelling unit will result in redevelopment of the nonconforming structure, the City shall require the correction of these nonconforming conditions in the redeveloped structure consistent with the standards for approval of a new ADU in accordance with Section 30.91.040.
For purposes of this section, redevelopment shall mean alterations to the residential structure resulting from construction of the accessory dwelling unit that consist of (1) additions to an existing structure, or (2) exterior or interior renovations, or (3) demolition or replacement of an existing principal structure, or portions thereof, any of which results in replacement (including demolition, renovation or alteration) of 50 percent or more of major structural components including exterior walls, floor, roof structure or foundation, or a 50 percent increase in gross floor area.
N. A side and rear setback of four (4) feet shall be required for a new ADU structure, except as follows:
1. An existing legal non-conforming structure, such as a garage or accessory building, may be converted to an ADU and maintain the non-conforming setback, where ethe structure complies with the building and safety 12 May 05, 2025 Item 5
Ordinance No. XXXX
standards of the California Building Code and California Fire Code and the minimum setbacks specified in Section 30.91.040 (N)(3). [2. through 4. No change in text]
5. In all cases, including the conversion of non-habitable, legal conforming structures noted in Section 30.91.040(N)(1), the ADU shall comply with coastal resource protections that require the following additional setback requirements:
a. The required minimum coastal bluff setback in the Coastal Bluff Overlay Zone as required by DMMC Chapter 30.55.
[b. through e. No change in text]
O. The parking requirements for ADUs are provided in Section 30.91.040(O) and (P).
Where an existing garage, carport, or covered parking, is demolished or converted to an ADU, replacement off-street parking shall be required and all required offstreet parking for the primary dwelling unit shall be maintained or replaced on-site only if the loss of the off-street parking supply has a significant effect on public access to the shoreline.
[1. No change]
2. The location of replacement parking shall be consistent with all wetland habitat buffers, environmentally sensitive habitat buffers, steep slope and geologic stability setbacks, and public scenic view protection regulations contained in the certified LCP.
[3. No change]
4. No off-street parking requirements apply to any ADUs proposed within onehalf mile of a major transit stop regardless of whether the ADU would be located within the Commission’s appellate jurisdiction.
P. The following parking requirements are specific to properties located along the shoreline or on the hillside within areas of high wildfire risk:
1. The ADU shall provide one off-street parking space (covered or uncovered), except as follows:
[No change to subsections a. through c.]
d. The ADU would be located on a property within one-half mile walking distance of public transit, including a bus stop, train station, or paratransit service, if applicable. This exemption does not apply to those lots within the Coastal Commission Appeals Jurisdiction where 13 May 05, 2025 Item 5
Ordinance No. XXXX
the on-street parking supply has a significant effect on public access to the shoreline.
[No change to subsections e. and f.]
[2. No change in text.]
Q. ADUs are required to comply with the same building and safety requirements as the primary dwelling unit in accordance with the California Building Code and California Fire Code. Special construction standards that would not otherwise apply to the single dwelling unit as a whole shall not be required. Pursuant to the California Code of Regulations Section 13250 and Public Resources Code Section 30610(a), a proposed ADU or JrADU development shall not be eligible for ministerial approval if it includes improvements to expand or construct water wells, sewer, fire protection capacities, or septic systems, which is a class of development that requires a discretionary coastal development permit per the Coastal Act because it involves a risk of adverse environmental effects. [R. through S. No change in text]
T. For consistency with the certified LCP, scenic views shall be protected as follows:
1. Projects shall be designed to ensure that no scenic views from public vantage points are obstructed, unless there is no feasible alternative siting which eliminates or significantly reduces the obstruction, and that bulk and scale of the proposed structure have been minimized to the greatest extent feasible commensurate with preserving the physical characteristics of the site. [2. through 3. No change in text]
U. Any additional accessory mechanical equipment or exterior building features that are not otherwise required by Section 30.91.040, or for a dwelling unit pe the California Building Code, shall be subject to Design Review in accordance with Chapter 23.08.
V. ADUs shall not be located or approved where the ADU is located on: a beach, a wetland or its buffer, seaward of the mean high tideline, in an environmentally sensitive habitat area or its buffer, within a coastal bluff setback, or in an area designated as highly scenic area as determined by the City’s certified Local Coastal Program.
W. The owner of an ADU is requested to provide information to the City annually upon request for reporting to the State as to whether during the prior 12 months the ADU was rented to a tenant qualifying as low income, rented to a tenant qualifying as moderate income, occupied but not rented, or unoccupied. 14 May 05, 2025 Item 5
Ordinance No. XXXX
X. Pursuant to the California Code of Regulations Section 13250 and Public Resources Code Section 30610(a), ADU development shall not create significant alterations to landforms, which is a class of development that requires a discretionary coastal development permit because it involves a risk of adverse environmental effects. The following objective standards apply to proposed ADU development for protection of the public health and safety through the regulation of excavation and grading and protection of steep slopes and coastal resources consistent with the certified Local Coastal Program:
[1. through 5. No change in text]
Y. If a proposed ADU is located on a parcel that falls entirely or partially within the special flood hazard areas identified on the 2019 FEMA Flood Insurance Rate Map (FIRM) or its updated versions, the following shall apply as a requirement for the administrative Coastal Development Permit:
1. Development shall be located and designed, including elevation and flood proofing, to minimize flood damage and avoid flood hazards, including with consideration of sea level rise.
2. Proposed development shall comply with the certified Local Coastal Program.
SECTION SIX: That DMMC Section 30.91.050 (Junior Accessory Dwelling Unit Development Regulations) shall be amended per CCC Modifications #21 through #24 to read as follows:
30.91.050 Junior Accessory Dwelling Unit Development Regulations [A. No change in text]
B. A JrADU that is designed to meet all of the requirements in Section 30.91.050 shall be issued a permit in accordance with Section 30.91.030. The City is preempted by State Law from requiring a public hearing.
[C. through F. No change in text]
G. Where a junior accessory dwelling unit is created within a nonconforming residential structure that is nonconforming with regard to geologic setbacks, public view encroachment, coastal access, or wetland and habitat preserve buffers, and where development of the junior accessory dwelling unit will result in redevelopment of the nonconforming structure, the City shall require the correction of these nonconforming conditions in the redeveloped structure consistent with the standards for approval of a new JrADU in accordance with Section 30.91.050.
For purposes of this section, redevelopment shall mean alterations to the residential structure resulting from construction of an accessory dwelling unit or 15 May 05, 2025 Item 5
Ordinance No. XXXX
junior accessory dwelling unit that consist of (1) additions to an existing structure, or (2) exterior or interior renovations, or (3) demolition or replacement of an existing principal structure, or portions thereof, any of which results in replacement (including demolition, renovation or alteration) of 50 percent or more of major structural components including exterior walls, floor, roof structure or foundation, or a 50 percent increase in gross floor area.
[H. through L. No change.]
M. If a proposed JrADU is subject to approval of an Administrative Coastal Development Permit, and is located on a parcel that falls entirely or partially within the special flood hazard areas identified on the 2019 FEMA Flood Insurance Rate Map (FIRM) or its updated versions, the permit approval shall be subject to the requirements in Section 30.91.040.Y.
SECTION SEVEN: That DMMC Section 30.91.060 (Regulations for ADUs on Lots with Multiple Dwelling Units) shall be amended per CCC Modifications #25 through #27 to read as follows:
30.91.060 Regulations for ADUs on Lots with Multiple Dwelling Units A. In a zone that allows two primary dwelling units per lot, a lot with two existing dwelling units is allowed up to two ADUs in accordance with the regulations in Section 30.91.040 and the following:
[1. through 4. No change in text]
5. For consistency with local conditions and the certified LCP, ADUs shall be proposed at the first story level. An ADU may be proposed at a second story level only if there is not sufficient buildable area available on the lot; and if necessary to accommodate an alternative that minimizes potential impacts to the greatest extent in compliance with the certified LCP. The maximum possible square footage shall be placed at the first story level. [B. No change in text]
C. Up to two detached ADUs are permitted on a lot with existing multiple dwelling units in addition to the ADUs allowed within the existing multiple dwelling unit structure per Section 30.91.060(B) subject to the following:
1. The City shall accommodate proposed ADUs meeting the universal size provision of at least 800 square feet in size, unless the California Coastal Act supersedes this minimum size requirement due to impacts to protected coastal resources or otherwise impedes public access to the coast. In such a case, the City will prepare written findings and, where applicable, 16 May 05, 2025 Item 5
Ordinance No. XXXX
mitigation measures to alleviate such impacts as necessary to accommodate ADUs at least 150 square feet in size that meet the definition of an efficiency unit as defined per California Government Code Section 66313, as amended.
[2. No change in text]
3. A detached ADU shall comply with the required street fronting setbacks of the applicable zone, but otherwise may be located within 4 feet of the side or rear property lines, except that in all cases, including conversion of nonhabitable, legal, non-conforming structures noted in Section
30.91.040(N)(1), the ADU shall comply with the following additional setback requirements.
a. The coastal bluff setback in the Coastal Bluff Overlay Zone as required by Chapter 30.55.
[b. through e. No change in text]
SECTION SEVEN:
The Coastal Commission conditionally certified the Ordinance/LCPA on March 13, 2025, and the City scheduled the introduction hearing for the amending ordinance on the first available date for the associated public hearing of the City Council.
SECTION EIGHT:
This Ordinance was introduced by the City Council on April 21, 2025.
SECTION NINE:
The City Clerk is directed to prepare and have published a summary of this Ordinance no less than five days prior to the consideration of its adoption and again within 15 days following adoption indicating votes cast.
SECTION TEN:
If any section, subsection, sentence, clause, phrase or portion of this Ordinance is, for any reason, held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance.
SECTION ELEVEN:
Upon adoption, the Ordinance will be submitted to the California Coastal Commission for final certification of the Local Coastal Program Amendment. The Ordinance will take effect and be in force on the date that the Coastal Commission takes action to unconditionally certify the Local Coastal Program Amendment. 17 May 05, 2025 Item 5
Ordinance No. XXXX
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California at the Regular Meeting held on the 5th day of May, 2025. ________________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
______________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Ordinance NoXXXX, which has been published pursuant to law, and adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 5th day of May, 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
______________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
18 May 05, 2025 Item 5
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Council Members
FROM: Denise Galvan, Management Analyst
Sarah Krietor, Administrative Services Manager/City Clerk Via Ashley Jones, City Manager
DATE: May 5, 2025
SUBJECT: Design Review Board Interviews and Appointment REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council review the Citizen Interest Forms (Attachment A), interview the applicants, and appoint up to two residents to serve as a voting member(s) on the Design Review Board for a full four-year term effective May 5, 2025, and expiring on May 31, 2029.
DISCUSSION/ANALYSIS:
The Design Review Board (DRB) evaluates planning applications for their consistency with the provisions of the Del Mar Community (General) Plan, Zoning Ordinance and the applicable design review standards included in the Design Review Ordinance (DRO).
There are two voting member vacancies on the DRB due to Greg Rothnem and Tina Thomas term expirations on April 5, 2025. The City advertised the vacancies and received three Citizen Interest Forms from Adam Wallace, Steve Mitgang and Tina Thomas (Attachment A).
The three applicants have indicated that they meet the requirements of the Del Mar Municipal Code (DMMC) Section 2.38.020 (Attachment B) to serve as voting members on the DRB.
Staff recommends that the City Council review the Citizen Interest Forms, interview the applicants, and vote to appoint up to two applicants to serve on the DRB as voting members for full four-year term(s) beginning on May 5, 2025, and expiring on May 31, 2029.
Pursuant to Council Policy 200 “Committees – City Council Advisory Committees, Boards and Commissions” (Attachment C), an applicant must receive three affirmative votes in order to be appointed. If three affirmative votes are not received, the Council can choose to vote again or to direct staff to reopen the vacancy to solicit additional interest.
If the vacancies are filled, the DRB will have a full roster of voting members, with two exofficio (non-voting member) vacancies.
ATTACHMENTS:
Attachment A - Citizen Interest Form
Attachment B - Del Mar Municipal Code Section 2.38.020
Attachment C - City Council Policy 200
1 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Last Name First Name Middle Initial
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee ___ Sustainability Advisory Committee ___ Lagoon Committee ___ Traffic and Parking Advisory Committee ___ Measure Q Citizen Oversight Committee ___ Undergrounding Project Advisory Committee ___ Other(s) (please indicate):_______________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Education:
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential.
RECEIVED
By kizgarskaia at 5:35 pm, 4/3/25 Wallace Adam Del Mar, CA 1 20+ years of experience as a strategy and operations executive, deep experance in leadership, organizational transformations, and strategic planning across a wide variety of industries, including energy, technology, defense, and healthcare. Currently, I own a holding company and serve as a fractional executive in fast growth companies.
MFA in Technical Production from University of Delaware (Recruited on a full academic scholarship and stipend to the three-year graduate conservatory) BS in Managment from MTSU
2 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since:
I have been a resident of San Diego County since:
I have been a resident of Del Mar since:
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☐ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☐ Yes ☐ No
Are you a registered voter in Del Mar? ☐ Yes ☐ No Multi-decade experience partnering with fortune 100 executive leadership teams to led strategy and cultural pivots, including US military and government contractors. These experiences have honed my ability to navigate complex challenges and guide organizations through periods of transformation.
Undergrounding
TGN Consulting - Board Member
Collective Equities - Investment Committee
GDX Marketing - Advisory Board Bobby Ocampo Stratford Ct Bill Gerhard Ocean Ave (Fmr.) Beth McGinty 10th St Jan 2012 / 2023 Jan 2012 / 2023 Jan 2012 / 2023 ✔ ✔
✔
✔
3 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 4 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why? 5 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Project Advisory Committee
The Undergrounding Project Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? 6 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. _ __________________________
Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
Engineering and construction experience, legal training, and years designing governance systems and structures for large organizations. Day to day I regularly manage trade offs between originating intent, as lived application, and consistent governance oversite.
April 3rd 2025
7 May 05, 2025 Item 6
CITIZEN INTEREST FORM
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 3/4/2024
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.
Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.
Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule: Public Meeting Calendar.
You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that ex-officio members are non-voting and may be non-residents.
Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected].
IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.
8 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Mitgang Steve R
Last Name First Name Middle Initial
Del Mar, CA
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2
nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee __X_ Design Review Board ___ Planning Commission
___ Finance Committee ___ Sustainability Advisory Committee ___ Lagoon Committee ___ Traffic and Parking Advisory Committee ___ Measure Q Citizen Oversight Committee ___ Undergrounding Project Advisory Committee ___ Other(s) (please indicate):________________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
- I have lived in 90214 for 30 years and am sensitive to the special aspects of what Del Mar is and means to both residents and visitors. I built a new home on Crest Rd in 2022/2023.
- My wife and I just went through the DRB process to start and complete our new home on Crest. Hence, I am very familiar with the various needs of the city and as a resident related to the process of building a home in the area and adjacent to a sensitive area. - As a serial Tech CEO, I am sensitive to serving many constituents with competing interests and have run many complex projects in business - and familiar with real estate projects that also included sensitive areas. The next few years will have many complex commercial and residential projects in Del Mar, needing a deft hand to adhere to the City’s values regarding preserving our unique community. While allowing appropriate development.
- I have a very positive reputation in the business community as someone who has built many successful companies and am thought to be a great listener who can uniquely *Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential. 9 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law understand the needs of multiple constituents, and always treat people with candor and transparency.
- I will be a DRB member who is actively engaged, will visit planned sites and critically their adjacent properties/owner sites. I am passionate about privacy and view corridors, while equally passionate about running an objective and fact-based process. - I will pay attention to the details and look beyond the obvious such as property owners who have stayed silent or projects in the (ADR) administrative review lane. - I have a few ideas to help the City Council create a framework for interviewing prospective DRB members to assess their character and decision-making spectrum. - I will also ask many questions to understand our roll and areas for improvement, such as how to ensure that post construction all parties remain aligned to the spirit of the approvals received.
Education:
AB Architecture UC Berkeley 1983
Relevant Experience (job or volunteer etc.):
- I am serial Tech Start Up CEO (retired) where having a strategic plan and listening to many constituents with conflicting needs is core to the job responsibility - Each start up I led in San Diego (4) has had various real estate needs and processes that range from complete newly built structures to major retrofits. One was in a bluff sensitive area. I had to deal with commercial and residential zoning and regulations. - My recent new construction in Del Mar on Crest Rd., within a sensitive bluff and fire zone, and going through the DRB and community process has provided valuable experience. My own DRB experience will help create empathy with various constiuents. - I have built two homes from scratch in the last 20 years. - I have worked with various departments within the city related to our build process:
planning, public works, finance, etc.
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
- None
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
NA
10 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
Katherine Holiday -Sohn Beach Colony On request
Beth Levine Crest Rd. On request
Charlie Gaylord Ocean Front On request
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since: July 1970
I have been a resident of San Diego County since: July 1991 I have been a resident of 90214
Crest Rd July 2023
July
Crest Rd July
1991
2023
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☒ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☒ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☒ Yes ☐ No
Are you a registered voter in Del Mar? ☒ Yes ☐ No
11 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why?
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
12 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law ☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why?
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? 13 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Project Advisory Committee
The Undergrounding Project Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you?
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar 14 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. _________ September 29, 2024.
______________________
Signature Date
- I have lived in the Del Mar for 30 years (Mira Montana Dr. In the Heights) and am sensitive to the special aspects of what Del Mar is and means to both residents and visitors. I have lived in Del Mar proper since July, 2023
- My wife and I just went through the DRB process to start and complete our new home on Crest. Hence, I am very familiar with the various needs of the city and as a resident related to the process of building a home in the area and adjacent to a sensitive area. - I have a degree in Architecture from UC Berkeley and have run many complex projects in business. I have led real estate projects also including sensitive areas. - I have personally designed and built two homes. The home on Crest Rd was designed by Brian Church.
- I have a very positive reputation in the business community as someone who has built many successful companies and am thought to be a great listener who can uniquely understand the needs of multiple constituents, and always treat people with candor and transparency.
I appreciate the needs of complex processes and constituents and have a great reputation as a strong communicator and leader. Having just gone through the DRB process, I can be empathetic to the questions and issues being raised and also help create focus and streamline process where appropriate. 15 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
16 May 05, 2025 Item 6
CITIZEN INTEREST FORM
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 3/24/2025
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.
Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.
Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule:
Public Meeting Calendar.
You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that exofficio members are non-voting and may be non-residents.
Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected]. Please note: City Hall is closed to the public for in -person services on Fridays, and Citizen Interest Forms should be submitted via email only on Fridays. Citizen Interest Forms can be submitted in-person or via email Monday through Thursday.
IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.
RECEIVED
By Skrietor at 3:15 pm, 4/4/25
17 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Last Name First Name Middle Initial
Home Street Address* City, State
ss (if applicable)
Home Phone Number Business Phone Number
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee ___ Sustainability Advisory Committee ___ Lagoon Committee ___ Traffic and Parking Advisory Committee ___ Measure Q Citizen Oversight Committee ___ Undergrounding Program Advisory Committee ___ Other(s) (please indicate):________________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Education:
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential.
Thomas Tina R
Del Mar CA
I havebeenthrough the DRB personally sat on
the DRB for 4 years I believe in the DRB Community
plan believe with the newguidelinestheDRBis working well together respectfulofthe process I would like to continueserving thecity as I believemyexperience as anapplicant member is Arch bemficied UC Berkeley .BA
18 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since:
I have been a resident of San Diego County since:
I have been a resident of Del Mar since:
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☐ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☐ Yes ☐ No
Are you a registered voter in Del Mar? ☐ Yes ☐ No
applicantto DRB for my home
Architecturaldegree
DRB for 4 years
DRB
Aimée Marine
Tom Collins
Laura Glatthorn
19 5
5 2019
19 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 20 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why? 21 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Program Advisory Committee
The Undergrounding Program Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? 22 May 05, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. ______ __________________________
Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
I understandthe ordinances guidelines believetheyservethe city applicent well I understand designscalingmassingboththrough myeducation work volunteer experience
4 4 25
23 May 05, 2025 Item 6
Del Mar Municipal Code – Design Review Board Membership
2.38.020 - Membership.
A. The Design Review Board shall consist of seven members who are registered voters of the City of Del Mar and maintain residency within the City's municipal boundaries.
Residency shall be maintained for no less than six months prior to appointment and if a Board Member ceases to reside within the City during their membership on the Design Review Board, the appointment of such person shall be deemed to have been terminated. For the purposes of this section, residency shall mean someone who maintains residence and is physically present in the City of Del Mar for no less than six months per calendar year.
B. Members shall serve staggered, four-year terms.
C. The members shall be persons who, by experience, training, education, or occupation, have demonstrated talent and interest in developing the aesthetics of environmentally sensitive design within the framework of practical considerations.
D. The Design Review Board shall also include an eighth, ex-officio member and an exofficio alternate, both appointed to a two-year term by a majority of the City Council.
1. The ex-officio member and alternate shall be appointed based on their professional experience in architecture, landscape architecture, planning or urban design.
2. The ex-officio member, or alternate, shall assist the Design Review Board members in their deliberations as to whether an application for a Design Review Permit is consistent with the applicable standards of review. As requested, the exofficio member, or alternate, shall also assist the members in a determination of the existence of feasible design alternatives. However, neither the ex-officio member, nor alternate, shall participate in the votes on applications.
3. The ex-officio member, or alternate, shall not be counted for purposes of determining the existence of a quorum of the Design Review Board.
4. The ex-officio member and alternate should preferably be residents of the City but neither is required to be a resident of the City.
5. The ex-officio alternate shall serve in the absence of the ex-officio member.
6. The ex-officio member and alternate shall comply with all City of Del Mar Conflict of Interest regulations.
(Ord. No. 767; Ord. No. 785; Ord. No. 793; Ord. No. 825; Ord No. 931 , § 1, 9-18-2017) Attachment B 24 May 05, 2025 Item 6
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 1 OF 6
POLICY:
A. Vacancies
It is the City Council policy to advertise vacancies of the City Council advisory committees, Design Review Board, and Planning Commission on the City website for a minimum of 10 calendar days, and at least once in the Del Mar Weekly and/or through CivicSend eblast.
Upcoming vacancies may also be announced by the City Manager or Council Members at City Council meetings. The deadline for interested citizens to file a Citizen Interest Form (application) is by the close of business (4:30 p.m.) on a Friday.
B. Council Appointments to City Council Advisory Committees
1. It shall be the policy of the City Council to direct its liaisons to each Council advisory committee to make recommendations to the full Council regarding appointments to City Council advisory committees.
2. If by the application deadline, the number of applications received by the City for such committees is equal to the number of vacancies, or less than the number of vacancies when recruiting for multiple vacancies, the Council liaisons to the specific committee shall determine whether to extend the deadline or review the Citizen Interest Form(s) and/or interview the applicant(s), and make a recommendation to Council that the applicant(s) be appointed to serve on the committee.
3. If by the application deadline, the number of applications received by the City for such committees is more than the number of vacancies, then the Council liaisons to the specific committee shall review the Citizen Interest Forms and/or interview the applicant(s). Council liaisons shall then make a recommendation to Council as to which applicant(s) should be appointed to serve on the committee. If the Council liaisons determine the applicants are not qualified or do not meet the needs of the committee, the application period may be reopened by the Council liaisons in order to solicit additional interest.
4. If the Council liaisons to a committee cannot agree on a recommendation for appointment(s), they shall direct staff to prepare an agenda report for the next available City Council meeting where the City Council will vote on the appointment without discussion. Three affirmative votes are needed in order for the City Council to make an appointment. If an applicant does not receive the necessary votes, the Council may re-vote or may direct staff to reopen the vacancy to solicit additional interest. 25 May 05, 2025 Item 6
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 2 OF 6
5. Applicants nominated to serve on a Council advisory committee are encouraged, but not required, to attend the City Council meeting when the City Council is scheduled to consider their appointment to serve on the Committee.
6. In the event that there is only one Council liaison to an advisory committee, the Mayor will act as the second Council liaison for the purposes of reviewing Citizen Interest Forms to recommend to the City Council for appointment.
7. Prior to the City Council meeting where the Council will vote on an appointment, any Council member can request an un-redacted copy of all qualified Citizen Interest Forms in order to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
8. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may revote or direct the City Clerk to re-advertise the vacancy.
9. When there are open vacancies for City Council advisory committees, other than Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates, the number of vacancies, and the liaison recommendation(s).
The City Council will then vote on the recommendation to fill the vacancies. When the Council liaisons to a committee agree on a recommendation for appointment, the item will be included on the consent calendar. When the Council liaisons to a committee do not agree on the recommendation for appointment, the item will be brought forward as a Council Business item as described in Section B(4) of this policy.
10. If the spouse or significant other of a City Council member is an applicant to fill a vacancy on an advisory committee, the City Council member must recuse themselves from voting on that appointment.
C. Council Appointments to the Design Review Board and Planning Commission
1. The City Council shall make appointments to the Planning Commission and Design Review Board in accordance with the membership requirements of Chapter 2.34 “Planning Commission” and 2.38 “Design Review Board” of the Del Mar Municipal Code, respectively.
26 May 05, 2025 Item 6
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 3 OF 6
2. It shall be the policy of the City Council to hold interviews for appointments to the Planning Commission and Design Review Board only when applications received for such commission or board exceed the number of vacancies.
3. Interviews shall be public and televised as part of the City Council meeting.
4. If, by the application deadline, the number of applications received by the City for such board or commission equals or is less than the number of vacancies, then there shall be an automatic extension of time to accept applications.
5. Prior to the City Council meeting where the Council will vote on an appointment, an un-redacted copy of all qualified Citizen Interest Forms will be provided to the full City Council in order to allow the full Council to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
6. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may re-vote or direct the City Clerk to re-advertise the vacancy.
7. When there are advertised vacancies for Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates and the number of vacancies. After interviewing candidates in a public forum, the City Council will vote on the candidates to fill the vacancies. The City Clerk will read aloud the vote of each Council member.
8. Because of conflicts of interest which might exist, or which might give the appearance to the public of existing, and in order to preserve public confidence in the City’s vital planning processes and avoid questions of fairness and bias, prejudice or influence, the immediate family member, of a City Council member, Design Review Board Member or Planning Commissioner may not serve or be appointed to serve simultaneously on the Design Review Board or Planning Commission. For purposes of this policy, immediate family member is defined as an individual’s parent, child, spouse, significant other, or sibling living.
9. In accordance with Section C(8) of this policy, should an immediate family member of a Design Review Board Member or Planning Commissioner be elected to serve on the City Council, said Board Member or Commissioner shall be required to resign from their position no later than the day prior to the day the City Council member’s term of office commences.
27 May 05, 2025 Item 6
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 4 OF 6
D. City Advisory Committee Membership Categories
1. Subject to the membership limits set forth in Section E(6) of this policy, the City Council may designate seat(s) for ex-officio members in a committee’s charter. Exofficio members are non-voting subject matter experts who may be residents or nonresidents.
2. Subject to the membership limits set forth in Section E(6) of this policy, the City Council may designate membership categories for business representatives in a committee’s charter. Business representatives are business owners or operators whose business has a physical entity within the City of Del Mar and who have a current City of Del Mar business license.
E. Concurrent Committee Assignments, Term Limits and Length, Membership Size and Rotation of Chair and Vice Chair
1. It shall be the policy of the City Council to limit the number of concurrent appointments that any one individual has to City Council advisory committees, Design Review Board, and Planning Commission. The limit of concurrent appointments shall be two. If an individual has two concurrent appointments, they will not be eligible to serve on ad hoc committees, except in special circumstances as determined by the Council or Council liaisons.
2. The number of consecutive terms an individual may serve on a committee is two, as further described in Section E(5) below. However, the City Council has the flexibility to make an exception if they feel it is to the benefit of the committee to re-appoint an individual for a third term. Committee members who would like to continue to serve another term once their appointed term has expired must re-apply by filing a Citizen Interest Form prior to the advertised deadline for applications. Former committee members must wait one year from the expiration of their second consecutive term before being appointed to the same committee.
3. The term length for all City Council advisory committees shall be three years. Terms will expire on the last day of the month.
4. The term length for voting members of the Planning Commission and Design Review Board shall be four years, in accordance with Del Mar Municipal Code Sections
2.34.020 and 2.38.020, respectively. The term length for ex-officio members on the Design Review Board shall be two years, in accordance with Del Mar Municipal Code Section 2.38.020.
28 May 05, 2025 Item 6
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 5 OF 6
5. In order to ensure that terms remain appropriately staggered, individuals appointed to fill an unexpired vacancy shall finish the remainder of the term of the vacating committee member. If the balance of the vacant term is less than six (6) months, it shall not count as a term towards the two-consecutive-term limit.
6. All City advisory committees have a maximum committee membership of seven (7) to nine (9) total members, including ex-officio members, at the recommendation of the committee’s Council liaisons and approval of the full City Council. If a committee membership size is to be reduced via attrition, attrition shall not affect members who complete their first term and are eligible and wiling to serve a second term. However, such members must be recommended for reappointment by the committee’s Council liaisons, and their reappointment shall be confirmed by the full Council at a Council meeting.
7. It shall be the policy of the City Council that the members of each advisory committee appoint a chair, vice chair and secretary at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that the these positions rotate annually among all the committee members. It is recommended that the vice chair assist with committee responsibilities and provide for a succession plan for chairing the committee. In the event a committee does not have volunteers to serve as chair and vice chair, then the committee has the flexibility to allow consecutive appointmentsto the chair/vice chair or secretary positions, i.e. rotation of such positions among the members is not required if there are no volunteers to serve in those positions.
At the discretion of the committee, the vice chair and secretary positions may be filled by the same committee member.
8. It shall be the policy of the City Council that the members of the Design Review Board and Planning Commission appoint a chair and vice chair at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that the these positions should rotate annually among all the members. The functions of a secretary for the Design Review Board and Planning Commission, such as preparing minutes, will be managed by City staff.
F. Incumbents to Serve Until New Appointments Confirmed It shall be the policy of the City Council to allow an incumbent on a City Council advisory committee, Design Review Board, or Planning Commission, whose term has expired to continue to officially serve until the vacancy is filled or three months has passed, whichever occurs sooner.
29 May 05, 2025 Item 6
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/04/2022
BY RESOLUTION: 2022-25
PAGES: PAGE 6 OF 6
G. Attendance Policy for Boards, Commissions, and Committees In accordance with Del Mar Municipal Code Chapter 2.30, if a member of a City advisory committee, Design Review Board, or Planning Commission is absent from three regular, adjourned, or special meetings within a 12-month period without cause, the term of said member is automatically vacated. Council liaisons to the commission, board, or committee shall determine whether the absence was for cause. If an advisory committee, which does not include the Design Review Board or Planning Commission, does not have two Council liaisons, then the Mayor and the Deputy Mayor shall act as liaisons to that commission, board, or committee for this purpose. If the liaisons do not agree about whether the absences were without cause so as to warrant removal, the item will be presented to the full City Council to make the determination.
H. Formation and Dissolution of Boards, Commissions, and Committees
1. New committees must be formed by Resolution of the City Council and must include a committee charter detailing, the committee mission/purpose, type of committee (standing or ad-hoc), membership requirements, conflict of interest requirements, and open meeting requirements.
2. If the newly formed committee is an ad-hoc committee, the Resolution and charter should include a sunset date. The sunset date can be extended by Council action, if necessary.
3. Committees may be dissolved by Resolution of the City Council at any time or during the annual review of the City Council Local Appointments. Ad hoc committees shall automatically be dissolved on their sunset date unless extended in advance by the City Council.
I. City Council Review of City Board, Commission, and Committee System At least every four (4) years the City Council shall establish a subcommittee or alternative process to review the City’s boards, commission and committee system to provide recommendations to improve committee efficiencies to the City Council. However, the City Council may, in its discretion, elect to review the City’s boards, commission and committee system outside of the four (4) year review as it deems necessary. 30 May 05, 2025 Item 6
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Joe Bride, Public Works Director
Polly Robertson, Management Analyst
Via Ashley Jones, City Manager
DATE: May 5, 2025
SUBJECT: Jimmy Durante Boulevard Bluff Stabilization Project Informational Update REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council receive an informational update on the Jimmy Durante Boulevard Bluff Stabilization Project.
BACKGROUND:
On April 21, 2019, a significant bluff failure occurred between Jimmy Durante Boulevard (JDB) and several homes along Seaview Avenue resulting in earthen debris covering the eastern sidewalk and roadway. City Council approved an emergency response contract, which resulted in stabilizing the bluff and the construction of a temporary retaining structure with 50-foot steel beams and timber lagging to prevent future failures. The City processed two Emergency Coastal Development Permits (E-CDP19-010/E-CDP19-011) as required to complete the emergency work.
After the temporary retaining structure was complete, Jimmy Durante Boulevard was reopened on May 29, 2019. Since then, the private property located just above the failure at 1970 Seaview Avenue has been redeveloped and regraded, incorporating a series of retaining walls and landscaping that resulted in less loading on the City property below.
As authorized by the Council in September 2023, Michael Baker International (MBI) subsequently performed survey mapping of the new topographic conditions and the City’s as-needed geotechnical consultant, NOVA Services, Inc., performed a geotechnical stability analysis of the City property and the three adjacent properties to the west located at 1956, 1970, and 1974 Seaview Avenue. Results indicate that the existing retaining structure provides adequate stability factors of safety for the City property west of 1974 and 1970 Seaview Avenue and should be extended 45 feet to the south to proactively provide an adequate stability factor for the City property west of 1956 Seaview Avenue. 1 May 05, 2025 Item 7
City Council Agenda Report
Jimmy Durante Boulevard Bluff Stabilization Project Informational Update May 5, 2025
DISCUSSION/ANALYSIS:
In August 2024, the City Council authorized staff to proceed with engineering design, landscape architecture, bid packet preparation and environment permitting for the project.
Recently, MBI completed the 60% design phase that included Civil Engineering Drawings, Structural Engineering Calculations, Landscape/Irrigation Plans, and a “draft” California Environmental Quality Act Notice of Exemption. MBI also provided a cost estimate of approximately $550,000 (construction management services included) based on 60% design for the project. The City reviewed and commented on the 60% design phase package and MBI is proceeding with the 90% design and subsequent final deliverables.
An updated project cost estimate will be provided as part of the 90% design.
The next steps include: 1) Processing an Administrative Coastal Development Permit, 2) Preparing a construction bid package, 3) Awarding a City Council-approved construction contract, and 4) Starting construction in approximately September 2025. A conceptual drawing is included as Attachment A, which shows the wall is designed to match the existing wall.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item. To date, $331,360 in funding has been allocated to this project. The remaining required funds will be included in the proposed 2-year budget for Council consideration. The City will request insurance reimbursement for any eligible expenditures related to this project. It is staff’s understanding that only expenditures related to the 2019 Jimmy Durante Bluff Failure will be covered. The City is not eligible for reimbursement for expenditures related to extending the retaining structure 45 feet to the south to proactively provide an adequate stability factor for the City property west of 1956 Seaview Avenue.
ENVIRONMENTAL IMPACT:
The information update to the City Council does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
The Jimmy Durante Boulevard Bluff Project is a Tier 1 City Council priority project for FY 2025-2026.
ATTACHMENTS:
Attachment A – JDB Bluff Stabilization Project Conceptual Drawing 2 May 05, 2025 Item 7
ATTACHMENT A 3 May 05, 2025 Item 7
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: City Councilmembers
FROM: Mayor Terry Gaasterland and Deputy Mayor Tracy Martinez Via Ashley Jones, City Manager
Prepared by Sarah Krietor, Administrative Services Manager/City Clerk DATE: May 5, 2025
SUBJECT: Initial Recommendations from the Committee Streamlining Taskforce REQUESTED ACTION/RECOMMENDATION:
The Committee Streamlining Taskforce (Taskforce) recommends that the City Council: 1) Adopt the Resolution (Attachment A) implementing changes to the committee structure related to membership categories and committee size; 2) Adopt the Resolution (Attachment B) dissolving the Arts Advisory Committee; 3) Approve bi-annual and otherwise as-needed meeting schedule for the Traffic and Parking Advisory Committee; 4) Direct staff to return to the City Council with an Ordinance to eliminate ex-officio positions on the Design Review Board; and 5) Provide additional feedback and direction to staff as appropriate.
BACKGROUND:
The City of Del Mar benefits greatly from a robust advisory committee system made up of talented volunteers. In addition to the quasi-judicial Design Review Board (DRB) and Planning Commission (PC), the City currently has seven active advisory committees including Finance, Measure Q Citizen Oversight, Parks & Recreation, Lagoon, Traffic & Parking, Sustainability, and Undergrounding Program. The Arts and Shores Parks advisory committees are currently on hold.
Advisory committee membership currently varies from five to seven members depending on the committee, with each committee meeting from two to five times per year depending on the mission and work plan of the committee.
Advisory committee operations are governed by Council-approved committee charters, Del Mar Municipal Code (DMMC) Chapter 2.30, City Council Policy 200 - City Council Advisory Committees, Board and Commissions (Policy 200), City Council Policy 204 - Advisory Committee Work Plans, and City Council approved Standard Operating Procedures (SOP) for Advisory Committees.
At the 2025 City Council Goals and Priorities Workshop, the City Council identified the review of the City’s existing committee system as a priority Council-proposed project. The City Council assigned Mayor Terry Gaasterland and Deputy Mayor Tracy Martinez to serve on the Committee Streamlining Taskforce (Taskforce) to complete the review. Additionally, Policy 200 Section I requires that the Council review the City’s advisory committee structure at least every four years. 1 May 05, 2025 Item 8
City Council Agenda Report
Initial Recommendations from the Committee Streamlining Taskforce May 5, 2025
The last review was completed in December 2022, making this review process timely under the City’s policy requirements.
DISCUSSION/ANALYSIS:
The Taskforce is in process of a comprehensive review of the City’s committee system and is making recommendations on how it could be more efficient and more consistent with the committee structure of other public agencies in San Diego County. At this point in the process, it is necessary for the Taskforce to bring initial recommendations related to membership size, membership categories, and status and meeting frequency of certain committees to the City Council for consideration to avoid operational issues with committee appointments in the interim.
Membership Categories
Certain committees, boards, and commissions have membership categories consisting of exofficio and business representatives. These categories are also described in Policy 200 Section D - Advisory Committee Membership Categories. The Taskforce reviewed these membership categories and proposes the following changes.
Ex-Officio Members
The City has a history of including ex-officio members on the DRB and certain advisory committees. While ex-officio means “from the office” in Latin and commonly refers to someone who serves on a committee because of another title or position they hold rather than being elected or appointed, for the City of Del Mar ex-officio has meant an expert non-voting member appointed to the committee to advise members on certain subject matters.
Design Review Board: Provisions governing the DRB membership requirements are set forth in DMMC Chapter 2.38. The DRB is comprised of seven voting members, a non-voting ex-officio primary member, and a non-voting ex-officio alternate member. The ex-officio positions rotate annually, and ex-officio members serve a two-year term while voting DRB member serve fouryear terms.
In recent years, it has been difficult to fill ex-officio vacancies on the DRB with qualified experts (professional architect or planner as required by DMMC 2.38.020(D)). The City has been recruiting to fill the ex-officio positions on DRB unsuccessfully for over a year, with both positions remaining vacant to this day.
Staff recommends the City Council provide direction whether to return with an ordinance amending DMMC Chapter 2.38 to remove the ex-officio DRB positions. If directed, staff would return with an ordinance for Council consideration at a meeting in May 2025 and would close the current DRB ex-officio member recruitments on the City’s website.
Sustainability Advisory Committee (SAC): The SAC is the only active City committee to still have ex-officio positions. The current SAC membership structure is five voting members and two ex-officio, non-voting members.
The Taskforce recommends the City Council adopt a Resolution (Attachment A) eliminating nonvoting, ex-officio positions from the SAC and removing references to ex-officio members from Policy 200. This change will allow all residents interested in serving on advisory committees to do 2 May 05, 2025 Item 8
City Council Agenda Report
Initial Recommendations from the Committee Streamlining Taskforce May 5, 2025
so in a capacity that allows them to vote. It will also allow committees to receive guidance, during meetings or subcommittee meetings, from expert staff, consultants, outside stakeholders, nonprofits, and members of the public with more flexibility and responsive to the committee’s work plan, which changes each year as Council priorities change.
Business Representative Members
Currently, the Traffic and Parking Advisory and the Measure Q Citizen Oversight Committees are the only active committees to have a seat designated for a business representative. Council Policy 200 Section D defines business representative as “business owners or operators whose business has a physical entity within the City of Del Mar and who have a current City of Del Mar business license.” Historically, these seats have been difficult to fill as local business owners have not frequently applied to serve.
Currently, the Measure Q Citizen Oversight Committee charter specifies that it is the Council’s “goal that one (1) [member] is from the Del Mar business community.” This gives the City the flexibility to recruit any resident to fill the vacancy with a preference for a business representative.
The Traffic and Parking Advisory Committee (TPAC) has one seat for a business representative; however, unlike Measure Q, TPAC’s charter requires the seat to be filled by business representative. While the City benefits greatly from the service of its current TPAC business representative who also currently serves as TPAC Chair, this seat has been historically difficult to fill due to the business representation requirement.
For consistency between committees and flexibility when recruiting, the Taskforce recommends the Council adopt the Resolution (Attachment A) to amend TPAC’s charter to make it clear it is preferred, but not required, that one voting member seat be filled by a business representative and to approve similar revisions to Council Policy 200.
Membership Size
The City Council discussed optimal committee membership size in 2022, during its last review of the committee structure. At that time, optimal membership size from five to nine members was considered, with some Councilmembers expressing a desire to reduce committee membership to five members. At the time, some committees had as many as eleven members.
The City Council settled on a committee membership of seven to nine total members, including ex-officio members, at the recommendation of the committee’s Council liaisons and approval of the full City Council (Council Policy 200 Section E6). Additionally, it was decided that if a committee membership size is to be reduced via attrition, attrition shall not affect members who complete their first term and are eligible and willing to serve a second term. However, such members must be recommended for reappointment by the committee’s Council liaisons, and their reappointment shall be confirmed by the full Council at a Council meeting.
Currently, Finance, Lagoon, Undergrounding Program, Parks & Recreation, and Traffic & Parking Advisory committees have seven voting members. Measure Q Citizen Oversight and SAC have five voting members, with SAC having two additional non-voting ex-officio members as referenced above.
3 May 05, 2025 Item 8
City Council Agenda Report
Initial Recommendations from the Committee Streamlining Taskforce May 5, 2025
Based on several factors including scheduling considerations, staff time spent on committee recruitments, various studies (such as Hackman and Vidmar; Ivan Steiner; American Psychological Association) that show optimal group size for collaborative work efforts, and lower numbers of applicants to serve on advisory committees in recent years, the Taskforce recommends the City Council adopt a Resolution (Attachment A) amending Policy 200 to revise the maximum committee membership to five members for the following committees: Finance, Parks & Recreation, Lagoon, Sustainability, and Traffic & Parking. If approved by the City Council, the membership for each committee would be reduced to five members over time through attrition.
The resolution will also authorize and direct the City Clerk to revise the membership section of the committee charters accordingly. Due to its robust work plan and its aim to include members from districts just completed, districts underway and districts to follow, it is recommended that the Undergrounding Program Advisory Committee (UPAC) membership remain at seven active members. With this change, all committees would have five voting members except UPAC. The redlined version of Policy 200 showing the recommended revisions is included with this agenda report as Attachment C for Council’s reference.
As discussed above, the Taskforce is recommending the elimination of ex-officio positions on SAC, which will bring the committee membership to five voting members consistent with the Taskforce’s membership size recommendation. The ex-officio positions on the SAC either are or will soon be expiring so this recommended action is well timed with these positions being vacated.
Arts Advisory Committee
The Arts Advisory Committee was created in 2017, when the City Council adopted City Council Policy 113- Public Art Policy. The mission of the Arts Advisory Committee is to review proposed art placements, plan and propose art events, and/or consign or commission works for placement in public or private places, in accordance with the Public Art Policy, and any other policies related to the temporary or permanent placement of public art.
The Arts Committee has not met since February 2, 2023, and is currently on hold due to a lack of members (less than a quorum) and work plan items. There are no arts-related items on the City Council’s FY 2024-2025 or FY 2025-2026 and 2026-2027 Work Plans. For these reasons, the Taskforce recommends the City Council adopt the Resolution (Attachment B) dissolving the Arts Advisory Committee.
Traffic and Parking Advisory Committee Meeting Frequency The Traffic and Parking Advisory Committee (TPAC) meets on a quarterly basis like other advisory committees. However, TPAC’s annual work plan has been historically driven by asneeded emerging traffic and parking issues brought by staff, such as changes to the City parking code and evaluation of citizens’ traffic and parking concerns. Other TPAC work plan items are more cyclical in nature, such as receiving annual speed surveys and traffic reports, annual review of low-income beach parking pass program, and review of traffic accidents and enforcement data.
Therefore, TPAC’s work plan can typically be completed in two scheduled meetings per year, with additional meetings scheduled as-needed in response to emerging traffic and parking issues that may be unknown at the time the work plan is developed.
4 May 05, 2025 Item 8
City Council Agenda Report
Initial Recommendations from the Committee Streamlining Taskforce May 5, 2025
As such, the Taskforce recommends the TPAC meeting frequency be reduced from quarterly to bi-annual meetings with additional special meetings as-needed. This will increase efficiency without compromising the committee’s ability to complete the work plan items identified for the year. This will also allow the committee to be more flexible, responsive, and timely when reviewing traffic and parking concerns, as meetings will be scheduled promptly in response to these issues.
If the recommendation is approved by the City Council, staff will implement the change and make the related meeting frequency amendment in TPAC’s charter.
Next Steps
Staff will implement City Council direction, which may include revising committee charters to reduce membership to five members through attrition; preparing an ordinance to eliminate the DRB ex-officio positions; eliminating advisory committees ex-officio positions and related policy references; and dissolving the Arts Advisory Committee.
The Taskforce will continue its review of the advisory committee structure focusing next on the scope and mission of each committee and the overall number of committees; assess the potential for combining certain committees where it makes sense; and conduct a review of advisory committee related policies and make recommendations to the City Council for consideration. It is anticipated that these recommendations will be presented to the City Council for consideration in August or September 2025.
ATTACHMENTS:
Attachment A - Resolution revising City Council Policy 200 and Directing Staff to Revise Advisory Committee Charters related to Membership Size and Ex-Officio and Business Representative Membership
Exhibit A to Attachment A – Revised City Council Policy 200 (Clean) Attachment B - Resolution Dissolving the Arts Advisory Committee Attachment C - Revised City Council Policy 200 (Redline) 5 May 05, 2025 Item 8
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING COUNCIL POLICY 200
COMMITTEES - CITY COUNCIL ADVISORY COMMITTEES,
BOARDS, AND COMMISSIONS TO IMPLEMENT CHANGES TO
THE COMMITTEE STRUCTURE RELATED TO MEMBERSHIP
CATEGORIES, COMMITTEE SIZE, AND MEETING FREQUENCY
AND DIRECTING CITY CLERK TO AMEND ADVISORY
COMMITTEE CHARTERS
WHEREAS, the establishment and updating of City Council policies provides a mechanism for articulating methods and procedures for the conduct of City Council business; and
WHEREAS, the City of Del Mar has maintained a City Council Policy Book, adopted and utilized by the City Council for many years; and
WHEREAS, it is beneficial to periodically review and revise policies that govern the operational processes, procedures, and regulations that apply to the City’s advisory committees, boards and commissions; and
WHEREAS, on September 15, 2014, the City Council adopted Resolution No. 2014-70 establishing Council Policy 200 - City Council Advisory Committees, Boards, and Commissions (Council Policy 200) which has since been revised several times; and WHEREAS, the City Council now desires to amend Council Policy 200 to eliminate ex-officio non-voting member category from all advisory committees; reduce membership size to five voting members for all advisory committees with the exception of the Undergrounding Program Advisory Committee that shall consist of seven members; reducing the meeting frequency of the Traffic and Parking Advisory Committee to two meetings per year and as needed; and making the business representative member category preferred but not required.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Del Mar, California, hereby amends Council Policy 200: City Council Advisory Committees, Boards, and Commissions as shown in Exhibit A to this resolution.
BE IT FURTHER RESOLVED that the amendments to Council Policy 200 shall be incorporated into the City Council Policy Book.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to implement the changes and amend the advisory committee charters in accordance with the Policy 200 revisions and the recitals in this resolution.
6 May 05, 2025 Item 8
Resolution No. 2025-XX
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 5
th day of May, 2025.
___________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2025-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 5
th day of May 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
_________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
7 May 05, 2025 Item 8
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 5/5/2025
BY RESOLUTION: 2025-XX
PAGES: PAGE 1 OF 6
POLICY:
A. Vacancies
It is the City Council policy to advertise vacancies of the City Council advisory committees, Design Review Board, and Planning Commission on the City website for a minimum of 10 calendar days, and at least once in the Del Mar Weekly and/or through CivicSend eblast.
Upcoming vacancies may also be announced by the City Manager or Council Members at City Council meetings. The deadline for interested citizens to file a Citizen Interest Form (application) is by the close of business (4:30 p.m.) on a Friday.
B. Council Appointments to City Council Advisory Committees
1. It shall be the policy of the City Council to direct its liaisons to each Council advisory committee to make recommendations to the full Council regarding appointments to City Council advisory committees.
2. If by the application deadline, the number of applications received by the City for such committees is equal to the number of vacancies, or less than the number of vacancies when recruiting for multiple vacancies, the Council liaisons to the specific committee shall determine whether to extend the deadline or review the Citizen Interest Form(s) and/or interview the applicant(s), and make a recommendation to Council that the applicant(s) be appointed to serve on the committee.
3. If by the application deadline, the number of applications received by the City for such committees is more than the number of vacancies, then the Council liaisons to the specific committee shall review the Citizen Interest Forms and/or interview the applicant(s). Council liaisons shall then make a recommendation to Council as to which applicant(s) should be appointed to serve on the committee. If the Council liaisons determine the applicants are not qualified or do not meet the needs of the committee, the application period may be reopened by the Council liaisons in order to solicit additional interest.
4. If the Council liaisons to a committee cannot agree on a recommendation for appointment(s), they shall direct staff to prepare an agenda report for the next available City Council meeting where the City Council will vote on the appointment without discussion. Three affirmative votes are needed in order for the City Council to make an appointment. If an applicant does not receive the necessary votes, the Council may re-vote or may direct staff to reopen the vacancy to solicit additional interest. 8 May 05, 2025 Item 8
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 5/5/2025
BY RESOLUTION: 2025-XX
PAGES: PAGE 2 OF 6
5. Applicants nominated to serve on a Council advisory committee are encouraged, but not required, to attend the City Council meeting when the City Council is scheduled to consider their appointment to serve on the Committee.
6. In the event that there is only one Council liaison to an advisory committee, the Mayor will act as the second Council liaison for the purposes of reviewing Citizen Interest Forms to recommend to the City Council for appointment.
7. Prior to the City Council meeting where the Council will vote on an appointment, any Council member can request an un-redacted copy of all qualified Citizen Interest Forms in order to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
8. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may revote or direct the City Clerk to re-advertise the vacancy.
9. When there are open vacancies for City Council advisory committees, other than Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates, the number of vacancies, and the liaison recommendation(s).
The City Council will then vote on the recommendation to fill the vacancies. When the Council liaisons to a committee agree on a recommendation for appointment, the item will be included on the consent calendar. When the Council liaisons to a committee do not agree on the recommendation for appointment, the item will be brought forward as a Council Business item as described in Section B(4) of this policy.
10. If the spouse or significant other of a City Council member is an applicant to fill a vacancy on an advisory committee, the City Council member must recuse themselves from voting on that appointment.
C. Council Appointments to the Design Review Board and Planning Commission
1. The City Council shall make appointments to the Planning Commission and Design Review Board in accordance with the membership requirements of Chapter 2.34 “Planning Commission” and 2.38 “Design Review Board” of the Del Mar Municipal Code, respectively.
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CITY COUNCIL POLICY BOOK
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CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 5/5/2025
BY RESOLUTION: 2025-XX
PAGES: PAGE 3 OF 6
2. It shall be the policy of the City Council to hold interviews for appointments to the Planning Commission and Design Review Board only when applications received for such commission or board exceed the number of vacancies.
3. Interviews shall be public and televised as part of the City Council meeting.
4. If, by the application deadline, the number of applications received by the City for such board or commission equals or is less than the number of vacancies, then there shall be an automatic extension of time to accept applications.
5. Prior to the City Council meeting where the Council will vote on an appointment, an un-redacted copy of all qualified Citizen Interest Forms will be provided to the full City Council in order to allow the full Council to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
6. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may re-vote or direct the City Clerk to re-advertise the vacancy.
7. When there are advertised vacancies for Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates and the number of vacancies. After interviewing candidates in a public forum, the City Council will vote on the candidates to fill the vacancies. The City Clerk will read aloud the vote of each Council member.
8. Because of conflicts of interest which might exist, or which might give the appearance to the public of existing, and in order to preserve public confidence in the City’s vital planning processes and avoid questions of fairness and bias, prejudice or influence, the immediate family member of a City Council member, Design Review Board Member or Planning Commissioner may not serve or be appointed to serve simultaneously on the Design Review Board or Planning Commission. For purposes of this policy, immediate family member is defined as an individual’s parent, child, spouse, significant other, or sibling.
9. In accordance with Section C(8) of this policy, should an immediate family member of a Design Review Board Member or Planning Commissioner be elected to serve on the City Council, said Board Member or Commissioner shall be required to resign from their position no later than the day prior to the day the City Council member’s term of office commences.
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CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 5/5/2025
BY RESOLUTION: 2025-XX
PAGES: PAGE 4 OF 6
D. City Advisory Committee Membership Categories
1. Subject to the membership limits set forth in Section E(6) of this policy, the City Council may designate membership categories for business representatives in a committee’s charter. Business representation may be desired but shall not be a requirement for any member. Business representatives are business owners or operators whose business has a physical entity within the City of Del Mar and who have a current City of Del Mar business license.
E. Concurrent Committee Assignments, Term Limits and Length, Membership Size and Rotation of Chair and Vice Chair
1. It shall be the policy of the City Council to limit the number of concurrent appointments that any one individual has to City Council advisory committees, Design Review Board, and Planning Commission. The limit of concurrent appointments shall be two. If an individual has two concurrent appointments, they will not be eligible to serve on ad hoc committees, except in special circumstances as determined by the Council or Council liaisons.
2. The number of consecutive terms an individual may serve on a committee is two, as further described in Section E(5) below. However, the City Council has the flexibility to make an exception if they feel it is to the benefit of the committee to re-appoint an individual for a third term. Committee members who would like to continue to serve another term once their appointed term has expired must re-apply by filing a Citizen Interest Form prior to the advertised deadline for applications. Former committee members must wait one year from the expiration of their second consecutive term before being appointed to the same committee.
3. The term length for all City Council advisory committees shall be three years. Terms will expire on the last day of the month.
4. The term length for voting members of the Planning Commission and Design Review Board shall be four years, in accordance with Del Mar Municipal Code Sections
2.34.020 and 2.38.020, respectively. The term length for ex-officio members on the Design Review Board shall be two years, in accordance with Del Mar Municipal Code Section 2.38.020.
5. In order to ensure that terms remain appropriately staggered, individuals appointed to fill an unexpired vacancy shall finish the remainder of the term of the vacating 11 May 05, 2025 Item 8
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committee member. If the balance of the vacant term is less than six (6) months, it shall not count as a term towards the two-consecutive-term limit.
6. With the exception of the Undergrounding Program Advisory Committee, all other City advisory committees have a maximum committee membership of five (5) total members at the recommendation of the committee’s Council liaisons and approval of the full City Council. If a committee membership size is to be reduced via attrition, attrition shall not affect members who complete their first term and are eligible and wiling to serve a second term. However, such members must be recommended for reappointment by the committee’s Council liaisons, and their reappointment shall be confirmed by the full Council at a Council meeting.
7. It shall be the policy of the City Council that the members of each advisory committee appoint a chair, vice chair and secretary at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that these positions rotate annually among all the committee members. It is recommended that the vice chair assist with committee responsibilities and provide for a succession plan for chairing the committee. In the event a committee does not have volunteers to serve as chair and vice chair, then the committee has the flexibility to allow consecutive appointments to the chair/vice chair or secretary positions, i.e. rotation of such positions among the members is not required if there are no volunteers to serve in those positions. At the discretion of the committee, the vice chair and secretary positions may be filled by the same committee member.
8. It shall be the policy of the City Council that the members of the Design Review Board and Planning Commission appoint a chair and vice chair at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that the these positions should rotate annually among all the members. The functions of a secretary for the Design Review Board and Planning Commission, such as preparing minutes, will be managed by City staff.
F. Incumbents to Serve Until New Appointments Confirmed It shall be the policy of the City Council to allow an incumbent on a City Council advisory committee, Design Review Board, or Planning Commission, whose term has expired to continue to officially serve until the vacancy is filled or three months has passed, whichever occurs sooner.
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CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 5/5/2025
BY RESOLUTION: 2025-XX
PAGES: PAGE 6 OF 6
G. Attendance Policy for Boards, Commissions, and Committees In accordance with Del Mar Municipal Code Chapter 2.30, if a member of a City advisory committee, Design Review Board, or Planning Commission is absent from three regular, adjourned, or special meetings within a 12-month period without cause, the term of said member is automatically vacated. Council liaisons to the commission, board, or committee shall determine whether the absence was for cause. If an advisory committee, which does not include the Design Review Board or Planning Commission, does not have two Council liaisons, then the Mayor and the Deputy Mayor shall act as liaisons to that commission, board, or committee for this purpose. If the liaisons do not agree about whether the absences were without cause so as to warrant removal, the item will be presented to the full City Council to make the determination.
H. Formation and Dissolution of Boards, Commissions, and Committees
1. New committees must be formed by Resolution of the City Council and must include a committee charter detailing, the committee mission/purpose, type of committee (standing or ad-hoc), membership requirements, conflict of interest requirements, and open meeting requirements.
2. If the newly formed committee is an ad-hoc committee, the Resolution and charter should include a sunset date. The sunset date can be extended by Council action, if necessary.
3. Committees may be dissolved by Resolution of the City Council at any time or during the annual review of the City Council Local Appointments. Ad hoc committees shall automatically be dissolved on their sunset date unless extended in advance by the City Council.
I. City Council Review of City Board, Commission, and Committee System At least every four (4) years the City Council shall establish a subcommittee or alternative process to review the City’s boards, commission and committee system to provide recommendations to improve committee efficiencies to the City Council. However, the City Council may, in its discretion, elect to review the City’s boards, commission and committee system outside of the four (4) year review as it deems necessary. 13 May 05, 2025 Item 8
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, DISSOLVING THE ARTS ADVISORY
COMMITTEE
WHEREAS, on May 15, 2017, the City Council adopted Resolution No. 2017-32 establishing the Arts Advisory Committee tasked with review, commissioning, consigning and/or recommending art for section for display in public and private places in accordance with the Public Art Policy; and
WHEREAS, on January 10, 2022, the City Council adopted Resolution No. 2022- 06 repealing in its entirety Resolution No. 2017-32 and amending and restating the Arts Advisory Committee charter; and
WHEREAS, the City Council has determined that the Arts Advisory Committee has fulfilled its purpose and completed its tasks; and
WHEREAS, it is the Council’s desire to dissolve the Arts Advisory Committee due to a lack of membership constituting a quorum and lack of work plan items; and WHEREAS, the City Council thanks the volunteers on the Arts Advisory Committee for their efforts toward assisting the City with the temporary placement of public art, hosting of many successful art shows and events, and other activities completed during their tenure.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Del Mar, California, does hereby dissolve the Arts Advisory Committee by rescinding Resolution No. 2017-32.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 5
th day of May, 2025.
________________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
________________________________
Leslie E. Devaney, City Attorney
City of Del Mar
14 May 05, 2025 Item 8
Resolution No. 2025-XX
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2025-xx, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 5
th day of May, 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
15 May 05, 2025 Item 8
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/045/5/20252
BY RESOLUTION: 2025-XX2-25
PAGES: PAGE 1 OF 6
POLICY:
A. Vacancies
It is the City Council policy to advertise vacancies of the City Council advisory committees, Design Review Board, and Planning Commission on the City website for a minimum of 10 calendar days, and at least once in the Del Mar Weekly and/or through CivicSend eblast.
Upcoming vacancies may also be announced by the City Manager or Council Members at City Council meetings. The deadline for interested citizens to file a Citizen Interest Form (application) is by the close of business (4:30 p.m.) on a Friday.
B. Council Appointments to City Council Advisory Committees
1. It shall be the policy of the City Council to direct its liaisons to each Council advisory committee to make recommendations to the full Council regarding appointments to City Council advisory committees.
2. If by the application deadline, the number of applications received by the City for such committees is equal to the number of vacancies, or less than the number of vacancies when recruiting for multiple vacancies, the Council liaisons to the specific committee shall determine whether to extend the deadline or review the Citizen Interest Form(s) and/or interview the applicant(s), and make a recommendation to Council that the applicant(s) be appointed to serve on the committee.
3. If by the application deadline, the number of applications received by the City for such committees is more than the number of vacancies, then the Council liaisons to the specific committee shall review the Citizen Interest Forms and/or interview the applicant(s). Council liaisons shall then make a recommendation to Council as to which applicant(s) should be appointed to serve on the committee. If the Council liaisons determine the applicants are not qualified or do not meet the needs of the committee, the application period may be reopened by the Council liaisons in order to solicit additional interest.
4. If the Council liaisons to a committee cannot agree on a recommendation for appointment(s), they shall direct staff to prepare an agenda report for the next available City Council meeting where the City Council will vote on the appointment without discussion. Three affirmative votes are needed in order for the City Council to make an appointment. If an applicant does not receive the necessary votes, the Council may re-vote or may direct staff to reopen the vacancy to solicit additional interest. 16 May 05, 2025 Item 8
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CITY COUNCIL POLICY BOOK
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CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/045/5/20252
BY RESOLUTION: 2025-XX2-25
PAGES: PAGE 2 OF 6
5. Applicants nominated to serve on a Council advisory committee are encouraged, but not required, to attend the City Council meeting when the City Council is scheduled to consider their appointment to serve on the Committee.
6. In the event that there is only one Council liaison to an advisory committee, the Mayor will act as the second Council liaison for the purposes of reviewing Citizen Interest Forms to recommend to the City Council for appointment.
7. Prior to the City Council meeting where the Council will vote on an appointment, any Council member can request an un-redacted copy of all qualified Citizen Interest Forms in order to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
8. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may revote or direct the City Clerk to re-advertise the vacancy.
9. When there are open vacancies for City Council advisory committees, other than Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates, the number of vacancies, and the liaison recommendation(s).
The City Council will then vote on the recommendation to fill the vacancies. When the Council liaisons to a committee agree on a recommendation for appointment, the item will be included on the consent calendar. When the Council liaisons to a committee do not agree on the recommendation for appointment, the item will be brought forward as a Council Business item as described in Section B(4) of this policy.
10. If the spouse or significant other of a City Council member is an applicant to fill a vacancy on an advisory committee, the City Council member must recuse themselves from voting on that appointment.
C. Council Appointments to the Design Review Board and Planning Commission
1. The City Council shall make appointments to the Planning Commission and Design Review Board in accordance with the membership requirements of Chapter 2.34 “Planning Commission” and 2.38 “Design Review Board” of the Del Mar Municipal Code, respectively.
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CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
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DATE REVISED: 04/045/5/20252
BY RESOLUTION: 2025-XX2-25
PAGES: PAGE 3 OF 6
2. It shall be the policy of the City Council to hold interviews for appointments to the Planning Commission and Design Review Board only when applications received for such commission or board exceed the number of vacancies.
3. Interviews shall be public and televised as part of the City Council meeting.
4. If, by the application deadline, the number of applications received by the City for such board or commission equals or is less than the number of vacancies, then there shall be an automatic extension of time to accept applications.
5. Prior to the City Council meeting where the Council will vote on an appointment, an un-redacted copy of all qualified Citizen Interest Forms will be provided to the full City Council in order to allow the full Council to review applicant information and contact interested applicant(s) prior to the meeting if so desired.
6. In accordance with Del Mar Municipal Code Chapter 2.30 “Commissions, Boards and Committees: General Provisions”, it shall be the City Council’s policy to select for appointment the candidates who received three affirmative votes by the City Council. In the case where a candidate does not receive three affirmative votes, the Council may re-vote or direct the City Clerk to re-advertise the vacancy.
7. When there are advertised vacancies for Planning Commission or Design Review Board, the City Clerk will bring forward to the City Council the names of the candidates and the number of vacancies. After interviewing candidates in a public forum, the City Council will vote on the candidates to fill the vacancies. The City Clerk will read aloud the vote of each Council member.
8. Because of conflicts of interest which might exist, or which might give the appearance to the public of existing, and in order to preserve public confidence in the City’s vital planning processes and avoid questions of fairness and bias, prejudice or influence, the immediate family member of a City Council member, Design Review Board Member or Planning Commissioner may not serve or be appointed to serve simultaneously on the Design Review Board or Planning Commission. For purposes of this policy, immediate family member is defined as an individual’s parent, child, spouse, significant other, or sibling.
9. In accordance with Section C(8) of this policy, should an immediate family member of a Design Review Board Member or Planning Commissioner be elected to serve on the City Council, said Board Member or Commissioner shall be required to resign from their position no later than the day prior to the day the City Council member’s term of office commences.
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CITY COUNCIL ADVISORY
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BY RESOLUTION: 2025-XX2-25
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D. City Advisory Committee Membership Categories
1. Subject to the membership limits set forth in Section E(6) of this policy, the City Council may designate seat(s) for ex-officio members in a committee’s charter. Exofficio members are non-voting subject matter experts who may be residents or nonresidents.
2.1.Subject to the membership limits set forth in Section E(6) of this policy, the City Council may designate membership categories for business representatives in a committee’s charter. Business representation may be desired but shall not be a requirement for any member. Business representatives are business owners or operators whose business has a physical entity within the City of Del Mar and who have a current City of Del Mar business license.
E. Concurrent Committee Assignments, Term Limits and Length, Membership Size and Rotation of Chair and Vice Chair
1. It shall be the policy of the City Council to limit the number of concurrent appointments that any one individual has to City Council advisory committees, Design Review Board, and Planning Commission. The limit of concurrent appointments shall be two. If an individual has two concurrent appointments, they will not be eligible to serve on ad hoc committees, except in special circumstances as determined by the Council or Council liaisons.
2. The number of consecutive terms an individual may serve on a committee is two, as further described in Section E(5) below. However, the City Council has the flexibility to make an exception if they feel it is to the benefit of the committee to re-appoint an individual for a third term. Committee members who would like to continue to serve another term once their appointed term has expired must re-apply by filing a Citizen Interest Form prior to the advertised deadline for applications. Former committee members must wait one year from the expiration of their second consecutive term before being appointed to the same committee.
3. The term length for all City Council advisory committees shall be three years. Terms will expire on the last day of the month.
4. The term length for voting members of the Planning Commission and Design Review Board shall be four years, in accordance with Del Mar Municipal Code Sections
2.34.020 and 2.38.020, respectively. The term length for ex-officio members on the 19 May 05, 2025 Item 8
CITY OF DEL MAR
CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/045/5/20252
BY RESOLUTION: 2025-XX2-25
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Design Review Board shall be two years, in accordance with Del Mar Municipal Code Section 2.38.020.
5. In order to ensure that terms remain appropriately staggered, individuals appointed to fill an unexpired vacancy shall finish the remainder of the term of the vacating committee member. If the balance of the vacant term is less than six (6) months, it shall not count as a term towards the two-consecutive-term limit.
6. With the exception of the Undergrounding Program Advisory Committee, aAll other City advisory committees have a maximum committee membership of five (5) seven (7) to nine (9) total members , including ex-officio members, at the recommendation of the committee’s Council liaisons and approval of the full City Council. If a committee membership size is to be reduced via attrition, attrition shall not affect members who complete their first term and are eligible and wiling to serve a second term. However, such members must be recommended for reappointment by the committee’s Council liaisons, and their reappointment shall be confirmed by the full Council at a Council meeting.
7. It shall be the policy of the City Council that the members of each advisory committee appoint a chair, vice chair and secretary at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that these positions rotate annually among all the committee members. It is recommended that the vice chair assist with committee responsibilities and provide for a succession plan for chairing the committee. In the event a committee does not have volunteers to serve as chair and vice chair, then the committee has the flexibility to allow consecutive appointments to the chair/vice chair or secretary positions, i.e. rotation of such positions among the members is not required if there are no volunteers to serve in those positions. At the discretion of the committee, the vice chair and secretary positions may be filled by the same committee member.
8. It shall be the policy of the City Council that the members of the Design Review Board and Planning Commission appoint a chair and vice chair at the last meeting of the calendar year, with the new chair serving at the first meeting of the new year, and that the these positions should rotate annually among all the members. The functions of a secretary for the Design Review Board and Planning Commission, such as preparing minutes, will be managed by City staff.
F. Incumbents to Serve Until New Appointments Confirmed It shall be the policy of the City Council to allow an incumbent on a City Council advisory committee, Design Review Board, or Planning Commission, whose term has expired to 20 May 05, 2025 Item 8
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CITY COUNCIL POLICY BOOK
200
CITY COUNCIL ADVISORY
COMMITTEES, BOARDS AND
COMMISSIONS
DATE REVISED: 04/045/5/20252
BY RESOLUTION: 2025-XX2-25
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continue to officially serve until the vacancy is filled or three months has passed, whichever occurs sooner.
G. Attendance Policy for Boards, Commissions, and Committees In accordance with Del Mar Municipal Code Chapter 2.30, if a member of a City advisory committee, Design Review Board, or Planning Commission is absent from three regular, adjourned, or special meetings within a 12-month period without cause, the term of said member is automatically vacated. Council liaisons to the commission, board, or committee shall determine whether the absence was for cause. If an advisory committee, which does not include the Design Review Board or Planning Commission, does not have two Council liaisons, then the Mayor and the Deputy Mayor shall act as liaisons to that commission, board, or committee for this purpose. If the liaisons do not agree about whether the absences were without cause so as to warrant removal, the item will be presented to the full City Council to make the determination.
H. Formation and Dissolution of Boards, Commissions, and Committees
1. New committees must be formed by Resolution of the City Council and must include a committee charter detailing, the committee mission/purpose, type of committee (standing or ad-hoc), membership requirements, conflict of interest requirements, and open meeting requirements.
2. If the newly formed committee is an ad-hoc committee, the Resolution and charter should include a sunset date. The sunset date can be extended by Council action, if necessary.
3. Committees may be dissolved by Resolution of the City Council at any time or during the annual review of the City Council Local Appointments. Ad hoc committees shall automatically be dissolved on their sunset date unless extended in advance by the City Council.
I. City Council Review of City Board, Commission, and Committee System At least every four (4) years the City Council shall establish a subcommittee or alternative process to review the City’s boards, commission and committee system to provide recommendations to improve committee efficiencies to the City Council. However, the City Council may, in its discretion, elect to review the City’s boards, commission and committee system outside of the four (4) year review as it deems necessary. 21 May 05, 2025 Item 8
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Ashley Jones, City Manager
Clem Brown, Assistant City Manager
Kseniia Izgarskaia, Senior Management Analyst
DATE: May 5, 2025
SUBJECT: Recap of the 2025 City Council Goals and Priorities Setting Workshop and Council Approved FY 2025-26 and FY 2026-27 City Work Plan REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council receive this report, which includes the approved Fiscal Year (FY) 2025-26 and FY 2026-27 City Work Plan reflecting Council feedback from the 2025 City Council Goals and Priorities Setting Workshop, and provide direction to staff as appropriate.
DISCUSSION/ANALYSIS:
On March 5, 2025, the City Council held a Goals and Priorities Setting Workshop (Workshop) to review and update the City Work Plan for FY 2025-26 and FY 2026-27, in preparation for the upcoming two-year budget process. At the Workshop, the City Council received an update on the work plan items that have or will be completed in FY 2024-25; reviewed and provided feedback on the FY 2025-26 and FY 2026-27 City Work Plan; and considered Councilproposed work plan items.
The City Council was supportive of the proposed updates to the FY 2025-26 and FY 2026- 27 City Work Plan as presented by staff at the Workshop. The Fiscal Years 2025-26 and 2026-27 City Work Plan (Attachment A) reflects some Tier 3 work plan items added by the City Council as follows: 1) Added an item to evaluate increasing the City’s solar capacity on City owned property; and 2) Added an item to create a new City Facilities Gas Appliances Inventory, evaluate the replacement of City gas-powered vehicles and equipment with electric as feasible, and for staff to work on a policy that prioritizes the purchase of electric appliances when possible for recommendation by Sustainability Advisory Committee and consideration by the City Council.
Throughout the year, staff will update the FY 2025-26 and FY 2026-27 City Work Plan as may be needed to reflect any new work plan items approved by the City Council.
Much of the workshop discussion focused on new work plan items proposed by individual Councilmembers for consideration by the full Council. Council consensus was to remove the following Council-proposed items from the list for future consideration: Shores Park 1 May 05, 2025 Item 9
City Council Agenda Report
2025 Goals and Priorities Setting Workshop Recap
May 5, 2025
Community Garden; 2050 Vision for Del Mar; reactivating the upper deck expansion project at the Powerhouse Community Center; and Cannabis/CBD Retail Sales/Stores Ordinance.
The City Council also discussed the remaining items on the FY 2025-26 Council-proposed Work Plan Items list and directed staff to return with more information on each item at a future meeting. A summary of the Council direction provided on these items along with a staff response for each is included in Attachment B.
FISCAL IMPACT:
There is no fiscal impact or action to be taken by the City Council related to this agenda item.
Funding needed for any approved FY 2025-26 and FY 2026-27 work plan items will be incorporated into the proposed FY 2025-26 and FY 2026-27 Operating and Capital Budget for the Council’s consideration during the May 2025 City Council Budget Workshop.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
The purpose of this item is to memorialize the FY 2025-26 and FY 2026-27 City Council Goals and Priorities/City Work Plan.
ATTACHMENTS:
Attachment A - Final FY 2025-26 and FY 2026-27 City Council Goals and Priorities Attachment B - Summary of Proposed Council-Initiated Work Plan Items 2 May 05, 2025 Item 9
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) 1 Short-Term Rentals (STR)
Regulation Administration
(New)
Issue RFP and complete implementation of an STR
administration platform including registration and
permitting, maintaining an STR database, monitoring
STR activity, compliance and code enforcement
support, community outreach, and TOT remittance and
auditing.
Staff is in the process of preparing a Request for Proposals (RFP) to hire a consultant who would manage short-term
rental (STR) administration with the City. The City aims to initiate contractor services as soon as possible with “go live” coordinated to begin when the California Coastal
Commission (CCC) approves the City’s STR regulations
(anticipated to be in late 2025).
FY2025-2026 Administrative Services
Planning
2 City Website ADA Compliance
(New)
Evaluate City Website ADA compliance and implement
solutions to maintain compliance and meet the newly
released DOJ mandate by April 2027 as required by law.
Staff is working with its website hosting vendor to analyze current state of compliance and evaluate solutions.
FY2025-2026
FY2026-2027
Administrative Services
Information Systems
3 Participation in Multiple
SANDAG Major Projects:
- San Diego LOSSAN Rail
Realignment
- DM Bluff Stabilization 5
- DM Bluffs Access
Improvements
- San Dieguito Double Track &
Special Events Platform
On-going coordination and work with SANDAG and the
public on significant CIP projects happening in parallel, including the San Diego LOSSAN Rail Realignment
Project; Del Mar Bluff Stabilization Project 5; Del Mar Bluffs Access Improvements Project (informed by the
Coastal Connections Conceptual Planning Study); and
the San Dieguito Double Track and Special Events
Platform project, which involves relocation of City
water/wastewater utility lines, a pedestrian
undercrossing, license agreements, and an
encroachment permit.
Coordination and participation with SANDAG on various
SANDAG projects affecting Del Mar is ongoing and
involves a substantial amount of City staff time from
multiple departments.
FY 2025-2026
FY 2026-2027
City Manager's Office
Public Works
Planning
City Attorney
4 Senate Bill 9 (SB 9)
Implementing Ordinance/LCPA
Ordinance/LCPA is in process to implement State law
provisions consistent with CCC guidance to harmonize
housing law with the Coastal Act. SB 9 provisions took
effect January 1, 2022; however, the CCC confirmed
that any application submitted prior to processing of the LCPA must be processed in accordance with the
existing certified LCP to ensure protection of coastal
resources. Coastal Commission certification is pending.
In-process. City Council adopted Ordinance in June 2023.
CCC certification action is pending. Final certification to complete project is anticipated summer 2025.
FY2025-2026 Planning
5 ADU Ordinance/LCPA for
Consistency with State Law
Ordinance/LCPA is in process for consistency with State law as needed to harmonize State housing law and the
Coastal Act and address inconsistencies previously
identified. Prepare and process amending
Ordinance/LCPA with CCC modifications for City
Council action as needed for Coastal Commission final
certification.
In-process. City Council adopted Ordinance in December
2023. CCC certification action is pending. Final
certification to complete project is anticipated summer 2025.
FY2025-2026 Planning
6 Tiny House Regulations (6th
Cycle Housing Element
Program 2F)
Ordinance/LCPA is in process to clarify that tiny houses are allowed in accordance with the ADU regulations.
Prepare and process amending Ordinance/LCPA with
CCC modifications for City Council action as needed for Coastal Commission final certification.
In-process with ADU Ordinance. City Council adopted
December 2023. CCC certification action is pending. Final certification to complete project is anticipated summer 2025.
FY2025-2026 Planning
TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) 3 May 05, 2025 Item 9
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) 7 Amend Central Commercial
(CC) Zone (6th Cycle Housing
Element Program 1C)
Ordinance/LCPA is in process to allow 20 du/ac density
to create adequate sites and facilitate affordable
housing. City must prepare and process amending
Ordinance/LCPA with CCC modifications for City
Council action as needed for Coastal Commission final
certification.
In-process. City Council adopted Ordinance April 2024.
CCC conditionally certified the LCPA February 2025. Final certification to complete project is anticipated by June 2025.
FY2025-2026 Planning
8 Process Ordinances to create
incentives and an Affordable
Housing Overlay Zone - (6th
Cycle Housing Element
Program 1D and 1I)
Utilize data from Phase II studies completed January
2023 to prepare Ordinance/LCPA creating an overlay
zone to apply objective design standards and provide
site-specific incentives for affordable housing projects on sites relied upon for the 6th Cycle Housing Element.
Will involve discussion of potential options related to scale and compatibility of development that could occur.
Action is required per Housing Element Program 1D due
to production of less than 30 lower income units by April 2025.
In-process. Will require Planning Commission
recommendation, City Council introduction and adoption of Ordinance, and Coastal Commission certification.
FY2025-2026
FY2026-2027 Planning
9 Prepare Fair Housing Materials
(6th Cycle Housing Program 6B)
Prepare and publish Fair Housing Materials in English
and Spanish in order to implement a component of
Program 6B, Affirmatively Furthering Fair Housing.
Materials will be made available on the City's website
and local non-profits.
In-process. Will coordinate with implementation of Housing Element Programs 4A/4B. FY2025-2026 Planning
10 Fairgrounds Housing Strategy
(6th Cycle Housing Element
Program 3A)
Secured Exclusive Negotiating Rights Agreement
(ENRA) with 22nd District Agricultural Association (DAA) in March 2024. City is utilizing findings of Phase I
feasibility studies to assist DAA with preparation and
processing of task orders and other tasks specified in
the ENRA for site selection and negotiation of a lease
agreement that aligns with the Fairgrounds strategic
planning process.
In-process. Continue to implement terms of ENRA, which
was approved by Fair Board February 20, 2024 and Del
Mar City Council March 4, 2024. Next steps include the
22nd DAA site selection, with feasibility studies continuing through March 2026 to facilitate site selection and other due diligence studies for solicitation of affordable housing developer.
FY2025-2026
FY2026-2027
Planning
City Manager's Office
11 Affordable Housing on CityOwned Properties at 10th Street and 28th Street (6th Cycle
Housing Element Program 3B)
Pursue Cycle 6 Smart Growth Incentive Program (SGIP)
funds to facilitate completion of feasibility and due
diligence studies (supplemental economic studies,
mobility access, environmental assessment, site design
feasibility, view corridor analysis, infrastructure and utilities assessment); affordable housing developer
selection, planning, engineering, and building plans;
CEQA documentation and entitlements for City
development project on City-owned vacant lot on 10th
Street to develop 4-8 units for lower income households per Housing Element Program 3B. Additionally, staff will evaluate next steps for the 28th Street site.
In-process and requires multiple steps. Preparation of City Council Resolution is in process for City Council
March/April 2025 to request authorization for SGIP grant submittal, which is due to SANDAG by April 11, 2025.
Grant funding will facilitate items included in description.
FY2025-2026
FY2026-2027 Planning
12 STR Permit Fee Ordinance
(New)
Prepare and process Ordinance to establish a STR
Permit Fee. Coordinate with consultant to identify the
associated cost for implementation of STR permit
issuance, monitoring, and enforcement.
In-process. RFP process to select consultant is in process.
Ordinance adoption anticipated summer 2025. FY2025-2026 Planning, Administrative Services, City Attorney 4 May 05, 2025 Item 9
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) 13 Short Term Rental
Regulations/Preservation of
Existing Housing Stock (6th
Cycle Housing Element
Program 5C)
Process Ordinance/LCPA to regulate short term rentals.
Update correlates with NC Zone Referendum
Settlement Agreement.
In-process. City Council adoption September 2024.
Coastal Commission certification review of
Ordinance/LCPA is pending and CCC certification action is anticipated in fall 2025.
FY2025-2026
FY2026-2027
Planning
City Attorney
14 General Plan Update: Safety
Element Update (6th Cycle
Housing Element Program 6H)
City must update the Safety Element per Housing
Element and State law. Update correlates with other
required updates relating to Environmental Justice
Element and Open Space Element updates, Fire Hazard
Severity Zone Map Update, and ADU Regulations
Update.
In-process. Planning staff is working with CalFire to
finalize a draft for public review and processing. Will require Planning Commission recommendation and City
Council approval to complete.
FY2025-2026 Planning
15 General Plan Update: New
Environmental Justice Element
(6th Cycle Housing Element
Program 6E)
City must create a new Environmental Justice Element
per Housing Element. Update correlates with other
required updates relating to the Safety Element and
Open Space Element updates.
In-process. Planning staff is preparing a draft document for public review and processing. Will require Planning Commission recommendation and City Council approval to
complete.
FY2025-2026 Planning
16 General Plan Update: Open
Space Element Update (SB
1425)
By January 1, 2026, City must update Open Space
Element to address specified climate resilience and
rewilding criteria to provide coordinated mitigation of impacts to new development. Correlates with
Environmental Justice Element and Safety Element
updates.
Not yet started. FY2025-2026
FY2026-2027 Planning
17 Residential Care Facilities (6th
Cycle Housing Element
Program 4A)
Prepare and process Ordinance/LCPA to clarify this
land use type and bring the regulations into compliance with State law. City is using HAP Grant funds to
implement by March 2026.
In-process. Will require Planning Commission
recommendation, City Council approval, and Coastal
Commission certification to complete.
FY2025-2026
FY2026-2027
Planning and City
Attorney
18 Emergency Shelters,
Transitional Housing, Supportive
Housing, and Low Barrier
Navigation Centers (6th Cycle
Housing Element Program 4B)
Prepare and process Ordinance/LCPA for compliance
with State law. Develop procedures and informational
handouts to connect people to resources. City is using
HAP grant funds to implement by March 2026.
In-process. Will require Planning Commission
recommendation, City Council approval, and Coastal
Commission certification to complete.
FY2025-2026
FY2026-2027
Planning and City
Attorney
19 Mid Cycle ADU Production
Evaluation (6th Cycle Housing
Element Program 2E) (New)
Prepare Mid Cycle ADU Production Evaluation that
accounts for data collected in the 2024 APR report to
HCD (March 2025) and identifies potential new
opportunities to create low income ADUs, which may
involve future processing and consideration of
amendments to existing incentive programs adopted in
December 2023.
Not yet started. FY2025-2026 Planning
20 Reasonable Accommodation
Regulation Zone Code
Amendment (New)
Prepare and process an Ordinance to create a new Del
Mar Municipal Code Chapter that will update regulations for reasonable accommodation requests consistent with
applicable State and Federal Fair Housing regulations.
Relates to Housing Element Program 7F.
Not yet started. FY2025-2026 Planning and City
Attorney
5 May 05, 2025 Item 9
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) 21 Update to Building and Fire
Codes (New)
Prepare and Process Ordinance to adopt the latest
California Building and Fire Codes and incorporate local modifications as desired. Routine update processed
every three years. New Codes will be effective January
1, 2026.
Not yet started. FY2025-2026 Planning and City
Attorney
22 Annual Water System Priority
Improvements Water System repairs and improvements.
Preparing bid documents to complete high priority valve repairs throughout City. Construction anticipated in spring 2026.
FY2025-2026
FY2026-2027 Public Works
23 Annual Wastewater System
Priority Improvements Wastewater System repairs and improvements.
Project modified once USEPA FY24 Community Grants
Project Funding received. Preparing application documents for federal review. Design to be completed in FY2025-
2026.
FY2025-2026
FY2026-2027 Public Works
24 Annual Storm Drain System
Priority Improvement
Replace storm drain facilities that have surpassed their useful life.
Project modified once USEPA FY24 Community Grants
Project Funding received. Preparing application documents for federal review. Design to be completed in FY2025-
2026.
FY2025-2026
FY2026-2027 Public Works
25 Annual Bike Route Repairs Repair bike lanes on major arterials; CDM, JDB, Via de la Valle, Carmel Valley Road.
Work to be completed as part of Annual Pavement
Management Program.
FY2025-2026
FY2026-2027 Public Works
26 Annual Pavement Management
Program (baseline)
Annual Roadway Repairs to Major Arterials and
Residential Streets.
City staff is working with Del Mar Fairgrounds staff to consider striping and pavement improvements on Jimmy
Durante Blvd.
FY2025-2026
FY2026-2027 Public Works
27 Annual Small Area Pavement
Repair Contract Citywide small area asphalt paving/repairs. Occurs twice per year depending on repair quantities. FY2025-2026FY2026-2027 Public Works 28 Camino del Mar Bridge
Replacement Project
Replace Camino del Mar Bridge over San Dieguito River
in accordance within Federal Highway Bridge Program
requirements.
Design documents are at 65% complete and most
resource agency permits are completed. Design will be
completed by December 2025. Caltrans review for
construction approval and Construction Management
procurement will begin in early 2026. Project construction scheduled to begin December 2026.
FY2025-2026
FY2026-2027
Public Works
Planning
29 Riverpath Del Mar Phase 3 Extend Riverpath Del Mar from Grand Avenue Bridge to Crest Canyon.
Continuing to work on grants to secure construction
funding. Construction targeted for September 2025, but
may need to be pushed to 2026 due to uncertainty with
various grant funding timelines; timing will need to be coordinated with Crest Canyon Undergrounding to avoid
construction overlap.
FY2025-2026
FY2026-2027
Public Works
Planning
30 Utility Undergrounding District
1A (Stratford South)
Undergrounding of above ground dry utilities into joint trench and underground service laterals.
City Construction substantial completion by March 2025.
Final paving to be completed after Utility companies
construction. Homeowner Service Laterals estimated
completion May 2025. Utility Companies estimated
completion by end of 2025.
FY2025-2026
FY2026-2027
Public Works
City Manager's Office
31 Utility Undergrounding District
X1A (Crest Canyon)
Undergrounding of above ground dry utilities into joint trench and underground service laterals.
Design and permitting completed March 2025. SDG&E IFC
bidding phase another 5 months. Construction targeted to begin Fall 2025 and last approximately 18 months.
FY2025-2026
FY2026-2027
Public Works
City Manager's Office
32 Utility Undergrounding District
1B (Stratford North)
Undergrounding of above ground dry utilities into joint trench and underground service laterals.
SDG&E preliminary design completion February 2025.
Design and permitting currently paused until FY 2026-
2027. Construction targeted to begin in Early 2029. Final decision pending City Council.
FY2025-2026
FY2026-2027
Public Works
City Manager's Office
6 May 05, 2025 Item 9
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 1: Essential/Non-Discretionary Services (State Mandated/Legally or Contractually Required) 33 Utility Undergrounding District
25th Street (20A) (New)
Undergrounding of above ground dry utilities into joint trench and underground service laterals. Funding
included as part of Rule 20A.
District formation completed August 2024. Design targeted to start FY 2025-2026. Construction needs to be completed by December 2030 to use 20A funds.
FY2025-2026
FY2026-2027
Public Works
City Manager's Office
34 Water Valve Replacement
Project
Replace broken water valves as identified in
maintenance program. Occurs annually usually around April of each year. FY2025-2026FY2026-2027 Public Works 35 Major Facility Repairs
Essential building (City Hall, Library, Public Works,
Community Services, etc.) repairs including exterior,
doors/windows, electrical, plumbing, HVAC, fire and
security systems.
Work will occur throughout each fiscal year. FY2025-2026 FY2026-2027 Public Works
36 Storm Drain Capture Devices
A "storm drain capture device" is a system installed at a storm drain inlet designed to catch and trap debris,
primarily trash, before it enters the storm drain system and flows into waterways. This is required by California Regional Water Quality Control Board. The City
installs/replaces approximately 7 storm drain capture
devices per year. The exact number and locations of the devices are determined based on the results of annual
inspection and the proximity to sensitive ocean
reception points.
Occurs annually usually around or by June of each year. FY2025-2026 FY2026-2027
Public Works
Clean Water Consultant
37 Jimmy Durante Boulevard Bike
Lane Modification Project (New)
Safety enhancements to modify four curb inlets along
northbound Jimmy Durante Boulevard between Luzon
Avenue and San Dieguito Drive.
Engineering evaluation complete. Recommended remove
and replacing the existing five (5) Type C Curb inlets and Concrete Aprons with modified Type B Curb inlets.
FY2025-2026 Public Works
38 Amendment to City of San
Diego Wastewater
Transportation and Disposal
Agreements
Identify options to amend Metropolitan Wastewater
Commission Treatment and City of San Diego
Wastewater Transportation Agreements for Council
consideration. The City currently transports majority of its wastewater to the San Elijo Joint Powers Authority
water reclamation facility in Encinitas via Solana
Beach's system.
Amendment discussions with City of San Diego and
Regional Wastewater Commission JPA underway.
FY2025-2026
FY2026-2027
Public Works
City Manager's Office
39 Jimmy Durante Boulevard Bluff
Repair Project
Design and construct improvements to permanently
protect bluff in City right of way along Jimmy Durante
Boulevard.
60% Engineering Design and draft CEQA Notice of
Determination Complete. Scheduled informational Item at April 7, 2025 City Council Meeting.
FY2025-2026 Public Works
Planning
7 May 05, 2025 Item 9
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) 1 Enterprise Resource Planning
(ERP) System Selection
Process
The City's current financial system will sunset on March 1, 2027. To ensure timely selection and implementation of
new financial system, the solicitation process for a
replacement ERP system began in mid-2024.
Began reviewing options and pricing of new system
in 2023. Vendor selection and contract approval are
planned for Council consideration in April-May 2025
with project initiation anticipated in May-June 2025
FY2025-2026
FY2026-2027
Administrative Services
2 Cost Allocation Plan Update
The last update to the City's cost allocation plan was
completed internally in 2016, and needs to be updated (best practice is to complete every 5 years). This is a multi-year process that is expected to begin in July 2025 and involves issuing a Request for Proposal (RFP) to hire a consultant to assist with this effort.
Goal is to start the process by issuing a RFP for
consulting services in FY 2025-26, with the goal of
completing an updated Cost Allocation Plan by end
of FY 2026-27.
FY2025-2026
FY2026-2027 Administrative Services
3 Civic Center Operations Guide Comprehensive update to the City’s facility use policies, including proposed updates to the list of eligible non-profits.
Staff brought an initial discussion item to Council on
January 22, 2024. Staff continues working on the
item in collaboration with the Council subcommittee
with plans to return to the Council with
recommended changes in 2025.
FY2025-2026 Administrative Services
4 Climate Action Plan Update
With support from a consultant, staff will update the City's 2016 Climate Action Plan, Greenhouse Gas (GHG)
Inventory, and mitigation strategies to align with other CAPs in the region and industry best practices.
Staff will issue an RFQ in FY2024-2025 to hire a
technical consultant to assist the City developing
new GHG inventories, updating the CAP, associated
mitigation strategies, and monitoring. In FY2024-
2025, staff will apply for Cycle 6 SGIP grant funds to
complete the update (April 2025). The CAP Update
will be completed in FY2025-2026.
FY2025-2026 City Manager
5 Solar Energy Partnership (6th
Cycle Housing Element
Program 6D)
Partner with programs like CEA or the Center for
Sustainable Energy to install solar on multi-unit, lower income housing to meet renewable energy goals in Climate Action Plan.
Staff is analyzing available programs, but has not yet
entered into a partnership. FY2025-2026 City Manager Planning 6 Citywide Curbside Management
Inventory (New)
Staff has identified a need to conduct a comprehensive
curbside management inventory of all existing red curbs and "no parking" areas along public streets. Working with the City's traffic Engineer, MBI, staff will coordinate with the Fire Department to review intersections for accessibility and validate the City's existing red curbs. Finally, the data will be used to calculate the City's available parking supply to assist with compliance reporting requirements of the City's Coastal Development Permit.
MBI has developed a scope of work totaling
$135,500 to complete this work. If approved, the
project would be completed in FY 2025-2026.
FY2025-2026
City Manager
Planning
Public Works
Community Services
Fire Department
7 Housing Acceleration Program
(HAP) Grant Funding - Cycle 2
SANDAG awarded Cycle 2 HAP grant funding (October
2023) for implementation of the City's Housing Element
including $1.5 million capital funds for Fairgrounds Housing project and $181,000 planning funds for Objective Design Standards and 4A/4B Supportive Housing Ordinance.
Funding applies to work starting January 1, 2024. HAP
grant funds must be expended by March 2026.
In-process through March 2026. FY2025-2026 Planning
TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 8 May 05, 2025 Item 9
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 8 Tree, Scenic Views, and
Sunlight Ordinance (TSVS)
Update
Prepare and process and amendment to the TSVS
Ordinance.
In-process. The City Council identified Guiding
Principles and Objectives in September 2024 and
staff is preparing the Ordinance. Will require
Planning Commission recommendation (anticipated
March 2025), City Council introduction and adoption
(anticipated May 2025).
FY2025-2026 Planning
9 Comprehensive Tree Policy and
Regulatory Standards Update
Revise existing City tree policies for both public and private trees, with an overall goal of protecting and enhancing the City’s urban forest tree canopy while managing the City’s wildfire risk.
Anticipated to start summer of 2025. FY2025-2026 Planning 10 Amend Sand Compatibility
Opportunistic Use Program
(SCOUP) Permits with
Resource Agencies to Account
for Change in San Dieguito
Lagoon Conditions (New)
Prepare and process permit applications with United States Army Corps of Engineers (USACE) and Regional Water
Quality Control Board (RWQCB) to amend the existing
SCOUP permits to allow the City to accept beach quality sand for beach nourishment when available. The permit
issued by USACE in July 2024 impacted the feasibility of City implementation due to the restrictive limits on sediment quantities imposed and USACE's large volume sand
placement in Encinitas and Solana Beach in 2024.
Work has not yet started. FY2025-2026 Planning
11 San Dieguito Lagoon Shoreline
Protection Planning Project
(Levee/Trails) and
Implementation of State Parks
Grant Funding (New)
City and San Dieguito River Park JPA are coordinating on a joint project to develop living levees and trails along the north and south banks of the San Dieguito River. State
Parks awarded $500,000 grant funding to City and $1.3
million to the SDRP JPA. The City executed task orders with Dudek ($500,000) and kicked off work in January 2025 to complete environmental, engineering, and permitting task orders. A MOU with SDRP JPA will be executed to facilitate completion of additional task orders using grant funds
through June 2027. This effort correlates to new City CIP project.
In-process through June 2027. FY2025-2026
FY2026-2027
Planning
Public Works
12 Review and Update the Carmel
Valley Precise Plan (CVPP)
Comprehensive review and potential updates to the CVPP, through the appropriate process (entitlements,
environmental review, public participation, etc.), as may be recommended by staff/City Attorney's office.
The City Attorney initiated the review of the
CVPP. Should the CVPP need to be updated, a
completion date of Fall 2026 is anticipated.
FY2025-2026
FY2026-2027
Planning
City Attorney
13 Evaluate updating Del Mar
Municipal Code Chapter 24.70
(lot line adjustments) (New)
Evaluate updating lot line adjustment/lot consolidation regulations, with consideration of requiring a lot line adjustment parcel map for any lot line adjustments or lot consolidation. Update would require processing a Zone
Code Amendment and preparing an Ordinance; Planning
Commission recommendation and City Council introduction and adoption of Ordinance.
Work has not yet started. FY2026-2027 Planning and
Engineering
14 San Dieguito Drive
Improvements
Construction of San Dieguito Drive between Racetrack View Drive and Oribia Road as part of an approved assessment district.
Construction anticipated after Work Zone 1 of UUD
X1A (Crest Canyon) in FY 2025-2026. FY2025-2026
Public Works
City Manager's Office
Planning
9 May 05, 2025 Item 9
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) TIER 2: Important Items that Support City Operations/Values (Not Mandated/Legally Required) 15 29th Street Seawall and Beach
Access
Design and permit the northern half of the sea wall and beach access.
Conceptual design and cost estimate is proceeding
FY 2024-2025. Design and permitting is targeted to
begin FY 2025-2026 and construction in FY2026-
2027.
FY2025-2026
FY2026-2027 Public Works
16 Caltrans Bridge Inspection
Program Recommended Bridge
Repairs
Critical bridge infrastructure repairs recommended by
CALTRANS as a result of annual inspection of the City's five bridges.
Bridge inspections identified concrete and
miscellaneous repairs needed at three City bridges.
Project will need to be designed and put out for
public bid. Project on hold until after programmatic
EIR is completed in 2025.
FY2025-2026 Public Works
17 Stratford Court South Pavement
Improvements
Paving improvements for the Stratford Court South area
following the undergrounding project. Grind & overlay
improvements for low PCI (Pavement Condition Index)
streets of Stratford Court from 4th St to 12th St, Little Orphan Alley, and Melanie Way. Pavement sealing
application for other streets within the Stratford Court South UUD 1A District with trench lines.
Construction targeted after UUD 1A (Stratford Ct
South) in FY 2025-2026. FY2025-2026 Public Works
18 Crest Canyon Pavement
Improvements (New)
Paving Improvments for the Crest Canyon area following the undergrounding project. Grind & overlay improvements for portions of low PCI (Pavement Condition Index) streets of Zuni Dr, Avenida Primavera, and Serpentine Dr. Pavement sealing application for Crest Road and adjacent streets with trench lines.
To be included as alternative bid item with UUD X1A
(Crest Canyon). Construction targeted after UUD
X1A (Crest Canyon) end of FY 2026-2027.
FY2026-2027 Public Works
19 Public Right of Way (ROW)
Vegetation Maintenance
Regulations (New)
Development of an Ordinance regulating the maintenance
of private property vegetation and trees by private property owners, if the vegetation encroaches on the City's right-ofway.
Work has not yet started. The Ordinance would
make clear that maintenance and related liability of
vegetation originating from private property in the
public ROW is the responsibility of the property
owner who owns the vegetation, not the City.
FY2025-2026 Public Works
Planning
10 May 05, 2025 Item 9
Reference
No. Item Name Description Status Fiscal Year(s) Department(s) 1 California Municipal
Treasurers Association
(CMTA) Investment
Policy Certification
Program
Pursue CMTA Investment Policy Certification. CMTA
program provides professional guidance and assistance in developing and/or improving investment policies that meet industry best practices for California's public sector
agencies.
Begin certification process in July/August 2025.
Will solicit feedback from the City's Finance
Committee.
FY2025-2026 Administrative Services
2 Citywide Plaque Policy
Development of a City plaque policy that is consistent with the City's branding guide for consideration by the City Council in FY 2025-26.
The item is on the Parks & Recreation Committee
Work Plan for FY2025-26. FY2025-2026
City Manager's Office
Planning
Public Works
3 Del Mar Foundation
Proposal to Plant 40
Trees in Del Mar
The Del Mar Foundation has proposed to plant 40 trees
throughout Del Mar to commemorate their 40th Anniversary.
The Council referred the proposal to staff and the Parks and Recreation Committee for further vetting and a
recommendation.
Del Mar Foundation's proposal includes trees on
private property, City replacement trees, and new
trees in public spaces. DMF has paid to replace
15 City trees and plant 8 additional private trees.
The Parks & Recreation Committee has
recommended for approval new City trees. City
staff has recommended DMF complete
community outreach and further refine the
proposal, if necessary, before moving forward to
City Council.
FY2025-2026 Public Works
4 Major Arterial Median
Improvements
Design of drought tolerant landscaping and irrigation
efficiency enhancements along major arterial median
segments, currently planned for four locations as Phase I of project.
CDM 15th Street to San Dieguito River Bridge; Jimmy
Durante Blvd/Via De La Valle Triangle; Jimmy Durante
Roundabout to CDM Merge; and CDM 4th to 9th Street.
Landscaping palette and conceptual design is
currently underway for FY 2024-2025. Final
design is anticipated FY2025-2026 with
construction in FY2026-2027. Work will continue
on this project as time permits based on CIP
project management staff capacity.
FY2025-2026
FY2026-2027 Public Works
5 Native American Plaque
Development of a proposal for content and location for
placement of a sign honoring the Native American history in Del Mar by the Parks and Recreation Committee in FY 2024- 25 for City Council consideration in FY 2025-26.
Parks & Recreation Committee has reviewed work
for a panel at Grand Avenue Bridge. Second
proposal for smaller rock or monument along
Riverpath trail forthcoming.
FY2025-2026 Public Works
City Manager's Office
6 Solar Capacity on City
Owned property
Evaluate the possibility of increasing the City’s solar capacity on City owned property.
The work will commence in FY 2025-2026. the
Sustainability Advisory Committee (SAC) will
support staff in research funding prospects to
support City electrification and the expansion of
solar on City facilities. Staff will work with the
Public Works Department on more technical
components of understanding facility capacity.
FY2025-2026
FY2026-2027 City Manager's Office
7 City Facilities Gas
Appliances Inventory
Development of a policy that prioritizes the purchase of electric appliances when possible for recommendation by Sustainability Advisory Committee and consideration by the City Council.
The work will commence in FY 2025-2026. FY2025-2026 Public Works City Manager's Office
TIER 3: Dicretionary/Non-Essential Work Plan Items That Could be Differed or Eliminated (Not Required) 11 May 05, 2025 Item 9
FY 2025-26 City Council Goals & Priorities Workshop
List of Council-Identified Proposed Work Plan Items
1) Turn the Design Review Guidelines into Design Review Ordinances There was Council consensus to move forward with turning the design review guidelines into design review ordinances.
Staff Follow-Up: This effort will first require obtaining clear direction from the City Council regarding its expectation. Once that information is obtained, it is anticipated that staff will either be 1) drafting an ordinance to amend DMMC Chapter 23.08 (Design Review) to incorporate the Design Guidelines into that Chapter as regulatory “standards of review” for DRB permit approval; or 2) incorporating the Design Guidelines into Title 30 of the DMMC (Zoning Code) as regulatory development regulations. Staff will need to study the alternatives in consultation with the City Attorney to determine the most appropriate way to proceed and what procedural changes to the development review/permitting process should be considered, if any. If it is determined that incorporating the Design Guidelines in the Zoning Code would be most beneficial to the development review process, processing a Local Coastal Program Amendment (LCPA) with the Coastal Commission will be required. It should be noted that the Design Guidelines are divided into three sections, Single-Family Residential, Multi-Family Residential, and Commercial.
No outside consultants will be required for the drafting of an ordinance to amend the Municipal Code.
However, it is estimated that approximately 30 hours of City Attorney time will be required.
Given the priority placed on special projects currently underway and staff capacity, it is anticipated that this work effort could commence at the beginning of 2026 (Jan./Feb.) and would take approximately 6-8 months to complete the City process. There would be an estimated additional 12-18 months of processing time if LCPA is required.
Because the Design Guidelines are already incorporated heavily into the discretionary development review process but in a less “regulatory” fashion, staff would suggest that City Council categorize this as a Tier 2 or Tier 3 priority item and not delay or defer any other item currently on the Planning Department’s workplan in order to start this one sooner. 2) Reconsider Advisory Committee Structure
Council consensus was to form a subcommittee of Mayor Gaasterland and Deputy Mayor Martinez to evaluate potential revisions to the City’s advisory committee structure with the goal of bringing any proposed changes to the City Council for consideration before the end of the calendar year with changes going into effect in 2026.
Staff Follow-Up: Council directed a subcommittee comprised of Mayor Gaasterland and Deputy Mayor Martinez to work with City staff to evaluate potential revisions to the City’s advisory committee structure and related policies/practices. The initial recommendations will be presented to City Council on May 5, 2025, with the goal of bringing any additional proposed changes to the Council for consideration before the end of the calendar year. This item is expected to have minimal cost impacts, and it is estimated to require approximately 10-20 staff hours. 3) Amend City Appeals Procedure Consider Modifications to the Del Mar Municipal Code.
Council consensus was to direct staff to work with the City Attorney’s Office to evaluate the appeal procedure for administrative approvals with the goal of streamlining the process to put the appeal decision in front of the right decision-making body.
Staff Follow-Up: This effort will involve staff collecting and reviewing appeal procedures from neighboring agencies and other coastal agencies of a similar size. Staff will then work with the City Attorney’s Office to identify options for Council consideration of potential code revisions that would be effective for Del Mar. If the Council decides to proceed with code changes, staff will prepare an ordinance for City Council’s consideration and adoption. It is anticipated that this effort will include conducting the research, preparing and presenting options to Council, and drafting a related ordinance, all of which will take approximately 25 staff and City Attorney hours. 12 May 05, 2025 Item 9
4) LOSSAN Rail Realignment Lobbying
There was Council consensus to for staff to work with the City’s consultant Townsend Public Affairs to get cost estimates and more information about what would be involved in the LOSSAN Rail Realignment lobbying effort as proposed by Council.
Staff Follow-Up: Staff will work with Council to understand how Townsend Public Affairs (TPA) and/or other outside consulting resources could support LOSSAN Rail Realignment advocacy, obtain estimated costs, and determine next steps.
5) Options to Obtain Resident Input on How/Whether to Continue Undergrounding Program There was Council consensus in support of having staff gather more information about the various options (ballot measure, survey, etc.) for the Council to receive resident input on whether to continue with the Citywide Undergrounding Program.
Staff Follow-Up: The City Council could consider various options for receiving resident input on the Citywide Undergrounding Program including conducting an informal survey distributed by staff, conducting a formal community survey led by a specialized consultant, holding community workshops or public City Council discussions to solicit feedback, and/or placing a measure on the November 2026, General Municipal Election ballot. These options vary in cost and staff time.
As an example, a city-initiated ballot measure is estimated to cost $30,000-$40,000 and would take approximately 50 staff and City Attorney hours, and the last formal third-party community survey conducted by the City in 2016 cost $21,000.
6) Bike Lanes Safety Improvements
The Council discussed looking for opportunities to improve bike lane safety when possible, such as through the existing Jimmy Durante Bike Lane Improvement workplan item.
Staff Follow-Up: Staff proactively works with City traffic engineers and bicycle advocacy groups to identify bicycle lane safety improvements. The physical improvements are typically integrated into the City’s Pavement Management Program because fresh asphalt pavement is the City’s best opportunity to install the improvements with new thermoplastic striping.
For example, staff has been working with the City’s Traffic Engineer, Del Mar Fairgrounds (including Del Mar Thoroughbred Club), and bicycle advocacy groups to improve bicycle safety along Jimmy Durante Boulevard. The improvements are targeted for installation after Jimmy Durante Boulevard receives a fresh asphalt grind and overlay in late 2025/early 2026. Previous bicycle lane improvements along the City’s major arterials include narrower vehicle lanes, wider bicycle lanes, and green conflict zone striping.
The cost of this work is included in the funding for the City’s Pavement Management Program. The City also budgets an additional $60,000 annually for major arterial bike route repairs. This work is ongoing and operational.
7) Traffic Speed Calming
Council consensus was for staff to work with the City’s contract Traffic Engineer to weigh in on whether the City can reduce the speed by 5mph without a speed study; evaluate other traffic calming measures for major arterials; and if necessary, complete speed surveys which would allow the City to set the speed limit within 5 mph of the 85th percentile and then reduce it further by 5 mph.
Staff Follow-Up: Staff proactively works with City traffic engineers and the Traffic Parking Advisory Committee (TPAC) to conduct speed surveys and post the lowest possible enforceable speed limits in compliance with California Vehicle Code. As an annual work plan item, staff works with TPAC to identify major arterial roadway segments to conduct speed surveys with a goal to lower posted speed limits. TPAC’s proposed FY 2025-26 Workplan includes a speed survey item where: 1) TPAC will identify major arterial segments for staff to conduct speed surveys; 2) Staff will conduct the speed surveys and round the 85% percentile to the nearest 5 mph limit; and 3) then potentially reduce the posted speed limit by an additional 5 mph as recommended by the City Traffic Engineer. 13 May 05, 2025 Item 9
The City also proactively identifies and installs traffic calming measures along major arterials such as narrower vehicle lanes, wider bicycle lanes, green conflict zone striping, pedestrian bulb outs, pedestrian activated flashing crosswalks, proactive traffic striping, and retro-reflectivity traffic signage.
These activities are ongoing and routine, and funded annually through the City’s approved operating budget or incorporated into capital improvement projects as appropriate. 8) Smoke Free City Signs to Enforcement Ordinance
Council consensus was for staff to explore potential enforcement options including following up with apartment complexes where people smoke outside; increasing enforcement activities by the City’s Beach and Community Patrol Officers (BCPO); partnership with Del Mar Village Association (DMVA); and consideration to place additional no smoking signage in key areas, including the Del Mar Plaza.
Staff Follow-Up: Signs in one of the areas discussed, 4th Street and Stratford Court, were recently replaced based on a recommendation from Community Services due to several recent contacts on the sidewalk adjacent to the high-density housing complex noted in the Goals and Priorities discussion. Community Services will perform an assessment of current signage, most of which is in City parks and public beach accesses, and refresh or replace the existing inventory. The two areas noted by Council were the 4th Street and Stratford Court location and the public sidewalk adjacent to the Plaza along the 1500 block of Camino Del Mar. Community Services will identify potential locations for signage in the public ROW to add non-intrusive “No Smoking” signage in accordance with the City’s municipal code related to smoking. Other areas of the City with frequent complaints or recommended by Council may also be considered. Staff does not anticipate additional costs beyond the City’s approved operating budget to provide enforcement and add or replace signage, as needed.
9) Electrification Incentivization
Council consensus was for staff to look for opportunities to incentivize the implementation of electrification specifically for new construction or major remodels.
Staff Follow-Up: Staff and the Sustainability Advisory Committee (SAC) will continue to research and gather information about high-performance reach codes similar to one recently adopted by the City of Encinitas. Staff has not been directed by the Council to develop a high-performance reach code, as the City Attorney continues to advise a “wait and see” approach to any electrification ordinance (i.e., a highperformance reach code) due to recent court rulings that have challenged and overturned ordinance that require building electrification.
it is estimated that moderate staff time would be needed to research high- performance reach codes and to coordinate with SAC and organizations that offer electrification incentives. Given that staff’s primary focus for FY 2025-26 will be on the City’s Climate Action Plan update, it is anticipated that staff can bring an informational update on this topic to the Council by the end of calendar year 2025. 10) City Facilities Gas Appliances Inventory
Council consensus was to add creation of a City Facilities Gas Appliances Inventory to the FY 2025- 2026 Citywide Work Plan as a Tier 3 Priority; to add the item to the Sustainability Advisory Committee (SAC) FY 25-26 Workplan; and for staff to work on a policy that prioritizes the purchase of electric appliances and vehicles when possible for recommendation by SAC and consideration by the City Council.
14 May 05, 2025 Item 9
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Kseniia Izgarskaia, Senior Management Analyst
Via Ashley Jones, City Manager
DATE: May 5, 2025
SUBJECT: Fiscal Year 2025-2026 Advisory Committee Work Plans REQUESTED ACTION/RECOMMENDATION:
Staff requests that the City Council: 1) Review the proposed Fiscal Year (FY) 2025-2026 work plans for the City’s advisory committees (Attachment A); 2) Consider the work plan recommendations provided by staff included in Attachment B; and 3) Provide direction to staff as may be needed to approve the FY 2025-2026 advisory committee work plans.
BACKGROUND:
Each year, the City Council goes through an annual Goals and Priorities Setting process to establish and update the City’s Work Plan and inform the City’s budget and allocation of resources. As a kickoff to the upcoming two-year budget cycle, the City Council held a Goals and Priorities Setting Workshop on March 5, 2025, to establish the City’s FY 2025-2026 and 2026-2027 Work Plan. An update on the FY 2025-2026 and 2026-2027 Work Plan will be discussed under a separate agenda item for the City Council Meeting on April 21, 2025.
In accordance with the Standard Operating Principles for Advisory Committees (Attachment C) and City Council Policy 204 - Advisory Committee Work Plans (Attachment D), advisory committees met in early 2025 to prepare draft FY 2025-2026 work plans for City Council consideration and approval.
The next step in the goal setting and budgeting process is for the City Council to evaluate the proposed committee work plans against the Council’s Goals and Priorities to see where they overlap and/or align. The City’s current practice is to align advisory committee work plans with the City’s approved Work Plan that will inform the next two-year budget.
DISCUSSION/ANALYSIS:
Following the Council Goals & Priorities Setting Workshop, staff reviewed the proposed advisory committee work plans and organized work plan items into three categories: 1) Work plan items related to City operations (routine in nature and/or relate to the City’s daily operations); 2) Work plan items with a direct nexus to the Council’s Goals and Priorities/City Work Plan; and 3) Work items that are not directly related to the Council’s Goals and Priorities/City Work Plan for the upcoming fiscal year (2025-2026). 1 May 05, 2025 Item 10
City Council Agenda Report
Fiscal Year 2025-2026 Advisory Committee Work Plans
May 5, 2025
Taking into consideration the City’s operations, Council-approved City Work Plan items, and limited staff capacity for FY 2025-2026, staff provided recommendations on the proposed committee work plan items, which are included in Attachment B. It should be noted that most of the committee work plan items are being recommended by staff (highlighted in green) or recommended with an amendment, with one exception highlighted in pink.
Staff is seeking City Council feedback on the proposed FY 2025-2026 advisory committee work plans. If the Council approves the proposed work plan item not recommended by staff, staff will need to evaluate the impacts of adding this item on the Council-approved City Work Plan and report back to Council at a future meeting.
Next Steps
As a next step in the budget process, staff is working to prepare a preliminary FY 2025-2026 and 2026-2027 Operating and Capital Budget for City Council feedback at the Budget Workshop scheduled for Tuesday, May 27, 2025, at 1:30 p.m. in the Town Hall. The budget will be informed by the City’s FY 2025-2026 and 2026-2027 Work Plan, including any advisory committee requested work plan items approved by the City Council for inclusion on the Work Plan.
ATTACHMENTS:
Attachment A – Proposed FY 2025-2026 Advisory Committee Work Plans Attachment B – Summary of Proposed Committee Work Plans & Staff Recommendations Attachment C – Standard Operating Principles for Advisory Committees Attachment D – Council Policy 204, Advisory Committee Work Plans 2 May 05, 2025 Item 10
FINANCE COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Finance Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their March 25, 2025, meeting.
Item #1: Review FY 2025-2026 Budget Update and Related Financial Reports o Description: Review the Final FY 2024-25 Annual Financial Report; Mid-year FY 2025-26 Financial Report; and proposed budget update for the City’s Fiscal Year 2026-27 Operating and Capital Budget and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #2: Review Quarterly Treasurer’s Reports
o Description: Review quarterly Treasurer’s report and provide feedback and recommendations to the City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None
o Priority: High
Item #3: Review CalPERS Actuarial Valuation Reports
o Description: Review CalPERS Actuarial Valuation Reports and City staff’s calculated unfunded liability balance to be used internally to determine the annual funding reserve requirement. Provide feedback to City Council related to funding levels.
o Subcommittee: Pension Reserve Subcommittee.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #4: Review Updated Capital Reserve Policy (Finnell Plan) o Description: Review updated capital reserve policy and provide feedback and a recommendation to the City Council related to the Policy and proposed funding levels.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
3 May 05, 2025 Item 10
Finance Committee
Fiscal Year 2025-2026 Proposed Work Plan
Item #5: Review Updated Cost Allocation Plan
o Description: Review updated Cost Allocation Plan and provide feedback to the City Council related to changes to the plan.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
Item #6: Receive Undergrounding Financing Update
o Description: Receive update on items related to Undergrounding financing including meeting updates related to actions taken by UPAC Financing Subcommittee, UPAC, and City Council.
o Subcommittee: None.
o Resources Requested: None.
o Additional Information: None.
o Priority: High
4 May 05, 2025 Item 10
LAGOON COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Lagoon Committee, in coordination with staff and Council liaisons, prepared the following proposed Fiscal Year 2025-2026 Work Plan, which was approved by the committee at its March 4, 2025, Special Meeting for City Council consideration.
Item #1: Receive Updates and Provide Comments on Lagoon Health o Description: Receive updates and review reports on dredging, water quality, wildlife, and plant life, including the City’s new bi-annual water quality monitoring program for the San Dieguito Lagoon. Determine how the Committee can receive additional water quality monitoring data for the lagoons from other agencies and make requests for data. Receive annual lagoon report update provided by consultants working for SCE & SDGE as required by the Coastal Permit for Lagoon restoration. Provide questions and comments on reports to City staff and Council Liaisons at committee meetings. Organize outside speakers to attend meetings and present on the health of the lagoons.
o Subcommittee: Water Quality & Sand Dredging Subcommittee o Resources Requested: Staff time to prepare updates for regularly scheduled committee meetings. Reports forwarded to committee members for review. o Additional Information: Coordinate requests for data and speakers from the following agencies: California Department of Fish and Wildlife, Los Peñasquitos Lagoon Foundation, San Dieguito River Park JPA, San Dieguito River Valley Conservancy, California Coastal Commission, and Coastal Environments (consultant for Southern California Edison’s San Dieguito Lagoon Restoration Project), Wildcoast, and Surfrider.
o Priority: 1 (highest)
Item #2: Development/Projects Adjacent to or Impacting the Lagoons o Description: Receive updates and presentations on pending developments and/or projects that are adjacent to or may impact the lagoon (e.g., Camino del Mar Bridge Replacement Project, Riverpath Del Mar Extension Phase 3, San Dieguito Lagoon Shoreline Protection Planning Project, San Dieguito Doubletrack Project, LOSSAN Rail Realignment Project, Watermark development projects, Del Mar Fairgrounds east parking lot, San Dieguito River Park JPA Coast to Crest Trail, and City of San Diego’s El Camino Real bridge project. Provide questions and comments to City staff and Council Liaisons at committee meetings. o Subcommittee: N/A
o Resources Requested: None
o Additional Information: N/A
o Priority: 2
5 May 05, 2025 Item 10
Lagoon Committee
FY 2025-2026 Proposed Work Plan
Item #3: Lagoon Related Outreach
o Description: Coordinate with City staff using currently available communication tools to raise awareness about the lagoons and trails within the City of Del Mar through education, field work, and outreach. Participate at outside agency events involving the lagoon as representatives of the Lagoon Committee. o Subcommittee: Education & Outreach Subcommittee
o Resources Requested: Currently available City communication tools and staff time for review of any electronic publications or materials that would be handed out at events.
o Additional Information: N/A
o Priority: 5
Item #4: Blue Carbon Collaborative
o Description: Lagoon Committee members to participate in the Blue Carbon Collaborative sponsored by WILDCOAST and Coastal Quest. Provide report out of activities at quarterly committee meetings.
o Subcommittee: Restoration & Blue Carbon Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 6
Item #5: Monitor Condition of Trails Surrounding Lagoons o Description: Monitor trails surrounding the lagoons within the City of Del Mar.
Provide updates, questions and comments to City staff and Council liaisons to share with the Parks and Recreation Committee, or, if there are potential follow up actions, work with Council liaisons to obtain City Council approval (if not on City staff’s annual work plan). Request presentations from the San Dieguito River Park JPA on their “Reach the Beach” trail project.
o Subcommittee: Trails Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 4
Item #6: San Dieguito River Park Citizen’s Advisory Committee Meetings o Description: Appoint a Lagoon Committee member to participate in monthly San Dieguito River Park Citizen’s Advisory Committee meetings and provide summary of meetings at quarterly committee meetings.
o Subcommittee: Appointed Lagoon Committee Member
o Resources Requested: None
o Additional Information: N/A
o Priority: 7
6 May 05, 2025 Item 10
Lagoon Committee
FY 2025-2026 Proposed Work Plan
Item #7: Attend San Dieguito River Valley Conservancy Meetings o Description: Lagoon Committee members to attend monthly San Dieguito River Valley Conservancy meetings and provide summary of meetings at quarterly committee meetings.
o Subcommittee: Lagoon Committee Members
o Resources Requested: None
o Additional Information: N/A
o Priority: 8 (lowest)
Item #8: Fishing in the San Dieguito Lagoon
o Description: Seek to understand how fishing is impacting the San Dieguito Lagoon. Engage with other stakeholder agencies (SDRP JPA and California Department of Fish and Wildlife) to understand how fishing impacts them. Receive education and provide outreach about fishing rules, regulations, current usage, and seasonal considerations. Receive a presentation from MPA Collaborative.
Discuss potential recommendations to City Council.
o Subcommittee: Fishing Subcommittee
o Resources Requested: None
o Additional Information: N/A
o Priority: 3
7 May 05, 2025 Item 10
MEASURE Q CITIZEN OVERSIGHT COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
Given that the scope of the Measure Q Citizen Oversight Committee is narrowly focused on review of Measure Q funds, staff prepared the Proposed FY2025-2026 Work Plan for City Council for consideration.
Item #1: Review Revenue and Expenditures related to the Use of Measure Q Funds o Description: Identify revenue and expenditure key risks; review differences between general sales tax and Measure Q tax results; review revenue and expenditure financial transactions; and report annual results to City Council. o Subcommittee: None
o Resources Requested: Staff will provide committee with: Major Industry Groups Comparison Report; Measure Q revenue and expenditure detail reports; committee randomly selected Measure Q revenue remittance reports; Measure Q expenditure invoices and supporting documents; and if applicable any documentation related to authorized transfers.
o Additional Information: None
o Priority: High/Operational
8 May 05, 2025 Item 10
PARKS & RECREATION COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Parks & Recreation Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their February 12, 2025, meeting.
Item #1: Update Website Map to Include Additional Information on Regional Trails o Description: Update City’s interactive map to include more information on regional trails https://www.delmar.ca.us/240/Parks-Recreation-Committee o Subcommittee: Website Subcommittee - members TBD
o Resources Requested: 80 staff hours to update website o Additional Information: Operational Item
o Priority: medium
Item #2: Provide Guidance on Other Website Updates Related to Parks o Description: Committee to review the existing website and recommend updates for the Parks and Recreation information on the City’s website o Subcommittee: Website Subcommittee - members TBD
o Resources Requested: 40 staff hours to review wording and update website o Additional Information: Operational Item
o Priority: medium
Item #3: Annual Survey of Paths and Trails
o Description: City staff will prepare a shortened list of feasible paths and trails that are easily accessed. Once the list is finalized, the committee and staff will visit the public paths and trails, complete the survey form including a summary of recommended maintenance, and request work orders. Surveys are not a requirement of all committee members
o Subcommittee: N/A
o Resources Requested: 40 staff hours to perform surveys, prepare work orders, and Public Works staff time to complete work orders
o Additional Information: Operational Item
o Priority: high
9 May 05, 2025 Item 10
Parks & Recreation Committee
FY 2025-2026 Proposed Work Plan
Item #4: Annual Survey of Parks
o Description: Committee to create a checklist of things to observe during park surveys. Once completed, visit the public parks, complete the survey form, prepare a summary of recommended maintenance, and request work orders. Surveys are not a requirement of all committee members
o Subcommittee: Need a short-term committee to create a checklist – members TBD.
o Resources Requested: 40 staff hours to participate in surveys, prepare work orders, and Public Works staff time to complete work orders o Additional Information: Operational Item
o Priority: medium
Item #5: Annual Survey of Adopt-A-Spot Locations
o Description: Visit the approved Adopt-A-Spot locations to review conditions.
Request improvements from resident or work orders from City, as appropriate. o Subcommittee: Mary to lead
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: medium
Item #6: Provide Recommendations for Wording and Location for Native American Plaque in a Public Location
o Description: Prepare a proposal for a plaque to honor the Native American history in the Del Mar region. Proposal to include draft wording, size, location, materials, cost, and any necessary details. Engage with interested community members and Native American tribe representatives as appropriate. Proposal to be presented to the City Council for consideration of approval.
o Subcommittee: not applicable
o Resources Requested: TBD
o Additional Information: City Council Tier 3 Priority
o Priority: low
Item #7: Review Adopt-A-Spot Application Requests
o Description: Review and comment on proposed Adopt-A-Spot requests and provide recommendation
o Subcommittee: not applicable
o Resources Requested: None
o Additional Information: Operational Item
o Priority: medium
10 May 05, 2025 Item 10
Parks & Recreation Committee
FY 2025-2026 Proposed Work Plan
Item #8: Respond to Parks & Recreation needs throughout City, including beach, as directed by the City Council and/or staff
o Description: Review and comment on various requests for changes at City parks and beaches, as they are received from committee members or the public. This includes CIP projects, such as Median Improvements and Shores Park Improvements
o Subcommittee: not applicable
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: low
Item #9: Review Draft Policy for Plaques in Public Parks, Once Prepared by City Staff o Description: Staff will be working on a plaque policy for Del Mar that provides guidance on who or what is memorialized in plaques in public parks, how big the plaque can be, what it looks like, where it goes, etc. Once staff prepare a draft policy, the Committee will review and provide feedback on the policy prior to City Council consideration.
o Subcommittee: not applicable
o Resources Requested: TBD
o Additional Information: Operational Item
o Priority: low
11 May 05, 2025 Item 10
SUSTAINABILITY ADVISORY COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Sustainability Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed Fiscal Year 2025-2026 Work Plan, which was approved by the committee at its March 18, 2025, Special Meeting for City Council consideration.
Item #1: Urban Tree Recommendations
o Description: SAC will make recommendations on tree issues including how the City and residents can obtain free trees offered by local and regional programs.
SAC will receive an update and provide feedback on the City’s Tree Policy Manual; Tree Ordinance (Del Mar Municipal Code Chapter 23.50); and Trees, Scenic View and Sunlight Ordinance (Del Mar Municipal Code Chapter 23.51) in Fiscal Year 2025-2026 prior to City Council consideration. SAC will receive an update about the City of San Diego’s LiDAR tree study, which was conducted in 2022 and includes regional analysis and comparison to 2014 data. o Subcommittee: Tree Subcommittee
o Resources Requested: Staff time to coordinate presentations. o Additional Information: N/A
o Priority: 4
Item #2: General Outreach on Solid Waste and Sustainability Issues o Description: SAC will make suggestions and draft general outreach content on solid waste and diversion programs (above and beyond what is provided by the City’s franchise waste hauler), sustainability-related and new plastics ordinances, and sustainability issues on the City Council-approved citywide work plan in consultation with staff and SAC’s Council Liaisons. This includes:
1. Reviewing the “Go Green Del Mar” section of the City’s website to ensure it is up to date;
2. Drafting “Green Papers” (one per month) for publication in the Del Mar Weekly and on the City’s website;
3. SAC member attendance at up to six (6) community events during the year to provide outreach on SAC work plan items;
4. Recommend guest speakers to present on pertinent issues at SAC meetings or at public workshops to be organized by SAC in conjunction with City staff; and
5. Drafting content for SAC’s ongoing series “Trash Talk” in the Del Mar Weekly.
o Subcommittee: Outreach Subcommittee & Plastics/Zero Waste Subcommittee o Resources Requested: Staff time to review and publish material on behalf of the SAC. Staff time to organize SAC member attendance at community events in a Brown Act compliant manner and to review associated collateral. Staff time to coordinate relevant speakers at SAC meetings.
o Additional Information: N/A
o Priority: 3
12 May 05, 2025 Item 10
Sustainability Advisory Committee
FY 2025-2026 Proposed Work Plan
Item #3: Energy Efficiency
o Description: SAC will review and provide feedback on a draft City Council policy for gas appliance inventorying and replacement when cost effective. SAC recommends the City adopt a high-performance reach code. SAC will also monitor funding opportunities to improve energy efficiency of City facilities and current legal challenges and State guidance related to building electrification regulations and make recommendations for City Council work plan consideration as appropriate. o Subcommittee: Energy Efficiency/Solar Subcommittee
o Resources Requested: Staff and City Attorney time to draft and review the new City Council policy and a potential high-performance reach code. o Additional Information: N/A
o Priority: 2
Item #4: Climate Action Plan Update
o Description: SAC will review and provide feedback on an update to the City’s Climate Action Plan and accompanying greenhouse gas inventories prior to City Council consideration, and will support CAP-related outreach activities. SAC recommends that adaptation, resilience, equity, and new approaches like micromobility are considered in the CAP Update process. o Subcommittee: Climate Action Plan Update Subcommittee o Resources Requested: Staff time to provide updates to SAC. o Additional Information: N/A
o Priority: 1
13 May 05, 2025 Item 10
TRAFFIC AND PARKING ADVISORY COMMITTEE
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Traffic & Parking Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their January 28, 2025, meeting.
Item #1: Speed Survey & Traffic Studies
o Description: Speed Survey and traffic studies of major arterial segments as selected by TPAC.
o Subcommittee: N/A
o Resources Requested: Approximately $18k plus 60 staff hours. o Additional Information: N/A
o Priority: Medium
Item #2: Review and Advise City Council on Coastal Development Permit Citywide Paid Parking Facilities and Low-Income Beach Parking Pass Program o Description: Required by the City’s California Coastal Commission Coastal Development Permit; condition of approval. Annual program evaluation. o Subcommittee: N/A
o Resources Requested: Monitoring is ongoing; 10 staff hours for TPAC. o Additional Information: N/A
o Priority: High
Item #3: Provide Input and Recommendations on City Workplan or Operational items as identified by Council or City Staff
o Description: Provide input and recommendations on City workplan or operational items as determined by City staff. For example: changes to City parking code. o Subcommittee: TBD
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
Item #4: Evaluate Concerns or Citizen Requests Related to City Major Arterials as Brought Forward for Consideration by City staff
o Description: Consider requests from citizens or evaluate safety concerns raised about the City’s major arterials as deemed appropriate and brought forward by City staff.
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
14 May 05, 2025 Item 10
Proposed FY2025-2026 TPAC Work Plan
Item #5: Quarterly Comprehensive Citywide Accidents / Enforcements / Violations data o Description: Quarterly review of data on citywide accidents, traffic enforcement, and traffic violations.
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
Item #6: Participate in the Development of the Citywide Red Curb Program o Description: TPAC to participate in the development of a comprehensive red curb program
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
Item #7: Comprehensive Traffic/Pedestrian Intersection Analysis of Via de la Valle and Camino del Mar
o Description: TPAC to receive and review a comprehensive traffic, bicycle, and pedestrian analysis related to the intersection of Via de la Valle and Camino del Mar
o Subcommittee: N/A
o Resources Requested: TBD
o Additional Information: N/A
o Priority: TBD
15 May 05, 2025 Item 10
UNDERGROUNDING PROGRAM ADVISORY COMMITTEE (UPAC)
FISCAL YEAR 2025-2026 PROPOSED WORK PLAN
The Undergrounding Program Advisory Committee, in coordination with staff and Council liaisons, prepared the following proposed FY2025-2026 Work Plan, which was approved by the Committee at their April 10, 2025, meeting.
Item #1: Prepare Recommendations Related to Utility Undergrounding District (UUD) 1A (Stratford Court South)
o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 1A for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #2: Prepare Recommendations Related to UUD X1A (Crest Canyon) o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) X1A for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #3: Prepare Recommendations Related to UUD 1B (Stratford Court North) o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District (UUD) 1B for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
16 May 05, 2025 Item 10
UPAC Committee
Fiscal Year 2025-2026 Proposed Work Plan
Item #4: Prepare Recommendations Related to UUD 25th Street o Description: Develop recommendations and provide feedback (i.e. budget, schedule, communications, etc.) related to Utility Undergrounding District 25th Street for City Council consideration.
o Subcommittee: N/A
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #5: Prepare Recommendations Related to Undergrounding Program Financing o Description: Develop recommendations and provide feedback related to the Undergrounding Program Financing for City Council consideration. o Subcommittee: Financing Subcommittee
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #6: Development of a Utility Undergrounding Program Cash Flow Analysis o Description: Project financing subcommittee to work with staff to develop and monitor a long-term project schedule/cash-flow analysis to ensure financial resources are available when needed throughout the life of the citywide Utility Undergrounding Program.
o Subcommittee: Financing Subcommittee
o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
Item #7: Review of Property Owner Communications Procedures o Description: Subcommittee to review and provide feedback to staff on processes/protocols for communications with property owners. o Subcommittee: Property Owner Communications Subcommittee o Resources Requested: There is no fiscal impact specifically related to UPAC’s work on this item.
o Additional Information: N/A
o Priority: High
17 May 05, 2025 Item 10
Item N Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation
N/A N/A N/A N/A
Item N Proposed Work Plan Items Alignment with City Council Goals/City Operations Staff Recommendation
1 Review FY 2025-2026 Budget Update and Related Financial Reports Operational Recommended - Consistent with Committee Charter and purpose. 2 Review Quarterly Treasurer’s Reports Operational Recommended - Consistent with Committee Charter and purpose. 3 Review CalPERS Actuarial Valuation Reports Operational Recommended - Consistent with Committee Charter and purpose. 4 Review Updated Capital Reserve Policy (Finnell Plan) Operational Recommended - Consistent with Committee Charter and purpose. 5 Review Updated Cost Allocation Plan Tier 2 City Council priority Recommended - Consistent with Committee Charter and purpose. 6 Receive Undergrounding Financing Update Operational Recommended - Consistent with Committee Charter and purpose.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Receive updates, reports and provide comments on Lagoon Health Operational Recommended - Consistent with Committee Charter and purpose. 2 Development/Projects Adjacent to or Impacting the Lagoons Operational/Tier 1 City Council priority (related to review of SANDAG projects) Recommended - Consistent with Committee Charter and purpose. 3 Lagoon Related Outreach Operational Recommended - Consistent with Committee Charter and purpose. 4 Blue Carbon Collaborative Operational Recommended - Consistent with Committee Charter and purpose. 5 Monitor Condition of Trails Surrounding Lagoons Operational Recommended - Consistent with Committee Charter and purpose. 6 San Dieguito River Park Citizen’s Advisory Committee Meetings Operational Recommended - Consistent with Committee Charter and purpose. 7 Attend San Dieguito River Valley Conservancy Meetings Operational Recommended - Consistent with Committee Charter and purpose. 8 Fishing in the San Dieguito Lagoon Operational Recommended - Consistent with Committee Charter and purpose.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Review Revenue and Expenditures related to the Use of Measure Q Funds Operational Recommended - Consistent with Committee Charter and purpose.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Update Website Map to Include Additional Information on Regional Trails Operational Recommended - Consistent with Committee Charter and purpose. 2 Provide Guidance on Other Website Updates Related to Parks Operational Recommended - Consistent with Committee Charter and purpose. 3 Annual Survey of Paths and Trails Operational Recommended - Consistent with Committee Charter and purpose. 4 Annual Survey of Parks Operational Recommended - Consistent with Committee Charter and purpose. 5 Annual Survey of Adopt-A-Spot Locations Operational Recommended - Consistent with Committee Charter and purpose. 6 Provide Recommendations for Wording and Location for Native American Plaque in a Public Location Tier 3 City Council priority Recommended - Council approved City Work Plan item. 7 Review Adopt-A-Spot Application Requests Operational Recommended - Consistent with Committee Charter and purpose. 8 Respond to Parks & Recreation needs throughout City, including beach, as directed by the City Council and/or staff Operational Recommended - Consistent with Committee Charter and purpose. 9 Review Draft Policy for Plaques in Public Parks, Once Prepared by City Staff Tier 3 City Council priority Recommended - Council approved City Work Plan item.
FINANCE COMMITTEE
Fiscal Year 2025-2026 Advisory Committee Proposed Work Plans
ARTS ADVISORY COMMITTEE
LAGOON COMMITTEE
MEASURE Q CITIZENS OVERSIGHT COMMITTEE
PARKS & RECREATION COMMITTEE
18 May 05, 2025 Item 10
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Urban Tree Recommendations Tier 2 City Council priority Recommended - Council approved City Work Plan item. 2 General Outreach on Solid Waste and Sustainability Issues Operational Recommended with an Amendment - Staff recommends removing the language regarding scheduling guest speakers. Staff’s recommendation is that scheduling is done through the Staff Liaison, as is the practice with other committees. Item consistent with Committee Charter and purpose.
3 Energy Efficiency Tier 3 City Council priority
Recommended with an Amendment - Staff recommends removing the language regarding adopting a high-performance reach code based on current City Attorney guidance and limited staff capacity outside of Climate Action Plan Update. Council approved City Work Plan item.
4 Climate Action Plan Update Tier 2 City Council priority Recommended - Council approved City Work Plan item.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Speed Survey & Traffic Studies Operational Recommended - Consistent with Committee Charter and purpose. 2 Review and Advise City Council on Coastal Development Permit Citywide Paid Parking Facilities and New Low Income Beach Parking Pass Program Monitoring
Operational Recommended - Consistent with Committee Charter and purpose. 3 Provide Input and Recommendations on City Workplan or Operational items as identified by Council or City Staff Operational Recommended - Consistent with Committee Charter and purpose. 4 Evaluate Concerns or Citizen Requests Related to City Major Arterials as Brought Forward for Consideration by City staff Operational Recommended - Consistent with Committee Charter and purpose. 5 Quarterly Comprehensive Citywide Accidents / Enforcements / Violations data Reporting Operational
Recommended with an Amendment - Staff recommends annual comprehensive updates (instead of quarterly) on traffic enforcement data in order to have a longer timeframe for data collection. Consistent with Committee Charter and purpose. 6 Participate in the Development of the Citywide Red Curb Program Tier 2 City Council priority Recommended with an Amendment - Staff will develop a Citywide Curbside Management Inventory & Program and will bring to TPAC for review and feedback prior to being presented to the Council. Council approved City Work Plan item; Tier 2. 7 Comprehensive Traffic / Pedestrian Intersection Analysis of Via de la Valle and Camino del Mar Not on Council Approved City Work Plan Not Recommended at this time - Due to the upcoming Double Track SANDAG project and the City's Camino Del Mar Bridge replacement project substantial expected impacts to the intersection in the next few years, a comprehensive analysis on the intersection would be more appropriate after both projects are completed.
Proposed Work Plan Items Alignment with City Council
Goals/City Operations Staff Recommendation
1 Prepare Recommendations Related to Utility Undergrounding District (UUD) 1A (Stratford Court South) Tier 1 City Council priority Recommended - Council approved City Work Plan item. 2 Prepare Recommendations Related to UUD X1A (Crest Canyon) Tier 1 City Council priority Recommended - Council approved City Work Plan item. 3 Prepare Recommendations Related to UUD 1B (Stratford Court North) Tier 1 City Council priority Recommended - Council approved City Work Plan item. 4 Prepare Recommendations Related to UUD 25th Street Tier 1 City Council priority Recommended - Council approved City Work Plan item. 5 Prepare Recommendations Related to Undergrounding Program Financing Operational Recommended - Consistent with Committee Charter and purpose. 6 Development of a Utility Undergrounding Program Financing / Cash Flow Analysis Operational Recommended - Consistent with Committee Charter and purpose. 7 Review of Property Owner Communications Procedures Operational Recommended - Consistent with Committee Charter and purpose.
SUSTAINABILITY ADVISORY COMMITTEE
TRAFFIC & PARKING ADVISORY COMMITTEE
UNDERGROUNDING PROGRAM ADVISORY COMMITTEE
19 May 05, 2025 Item 10
RESOLUTION NO. 2022-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING STANDARD OPERATING
PRINCIPLES FOR DEL MAR ADVISORY COMMITTEES AND
BOARDS
WHEREAS, the City of Del Mar (“City”) has an exceptional pool of talented residents who are willing to contribute their time and efforts on committees established to benefit the Del Mar community; and
WHEREAS, on February 3, 2014, the City Council adopted Resolution No. 2014- 08 establishing Standard Operating Principles for all Del Mar Advisory Committees and Boards; and
WHEREAS, on November 19, 2018, the City Council adopted Resolution No. 2018-81 amending Standard Operating Principles for all Del Mar Advisory Committees and Boards; and
WHEREAS, the City Council now desires to update and amend the Standard Operating Principles.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Del Mar, California, that the Standard Operating Principles for Advisory Boards and Committees are hereby amended as shown in Exhibit A of this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 10th day of January 2022. ___________________________
Dwight Worden, Mayor
City of Del Mar
APPROVED AS TO FORM:
__________________________
Leslie E. Devaney, City Attorney
City of Del Mar
Attachment C 20 May 05, 2025 Item 10
Resolution No. 2022-08