Table of Contents
7-7-2025 Regular Meeting Agenda
Item 2 - Minutes Regular Meeting 6-16-25
Item 3 - List of Demands Packet
Item 5 - Agreement for As-Needed Tree Maintenance
Item 6 -Bike & E-Bike Regulations Ordinance Adoption
Item 7 - Community Support Funding Requests - FYs 2025-26 and 2026-27 Item 8 - Traffic and Parking Advisory Committee reappointment Item 9 - Finance Committee Reappointment
Item 10 -Traffic Signal Agreement Amendment
Item 11 - Sustainability Advisory Committee Appointment Item 12 - Ordinance to Eliminate DRB Ex-Officio
Item 13 - DMCEA MOA
Item 14 - CSA-17 Board Alternate Appointment
Item 15 - DRB Interviews & Appointment
Item 16 - De Novo Hearing DRB24-006 Parnell
Item 17 - TSVS and Hedge Height Ordinance
Item 18 -Our Neighborhood Voices
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Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California
And via Teleconference
2659 NW 57th Street, Seattle, WA 98107
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Regular Meeting
Monday, July 7, 2025 at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings in-person or via written comment (Red Dot). Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda.
Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be addressed in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.
In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.
Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.
Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Terry Gaasterland
Mayor
Tracy Martinez
Deputy Mayor
Dan Quirk
Council Member
John W. Spelich
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting July 7, 2025
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.
Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.
V. COMMUNITY ANNOUNCEMENTS
VI. CITY MANAGER’S REPORT
VII. PRESENTATIONS
1. Proclamation Honoring Jan McMillan for her Service to the Del Mar Community
Recommended Action: Mayor Terry Gaasterland will present a proclamation to Jan McMillan.
Reference: Clerk’s File No. 1201-5
VIII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk.
2. Approval of Minutes: June 16, 2025 Regular Meeting
Recommended Action: Approve Minutes.
Del Mar City Council Regular Meeting July 7, 2025
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Reference: Clerk’s Minutes Book
3. Ratification of List of Demands dated July 7, 2025
Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
4. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
5. Approval of a Professional Services Agreement with West Coast Arborists for As-Needed Citywide Tree Management and Maintenance Services Recommended Action: Staff recommends that the City Council: 1) Approve an Agreement between the City of Del Mar and West Coast Arborists, Inc. (Attachment A) for as-needed citywide tree management and maintenance services for a three-year term beginning on September 9, 2025, and ending on September 9, 2028, with an option to extend the agreement for an additional twoyear period; and 2) Authorize the City Manager to execute the Agreement and any subsequent term extension amendments provided for under the Agreement contingent upon satisfactory performance by the vendor.
Reference: Clerk’s File No. 406-1
6. Adoption of an Ordinance to Regulate Bicycles, Including Electric Bicycles, in the City of Del Mar
Recommended Action: Staff recommends that the City Council adopt the ordinance (Attachment A) amending Chapter 8.12, San Dieguito Lagoon and River, and adding Chapter 14.54, Bicycles, to the Del Mar Municipal Code (DMMC) regulating the use of bicycles, including e-bikes, in the City of Del Mar.
Reference: Clerk’s File No. 401-4, 401-9, 1405-1
7. Community Support Program Funding Requests and Agreements for Fiscal Years 2025-2026 and 2026-2027
Recommended Action: Staff recommends that the City Council: 1) Approve the recommended Community Support Program Funding Agreements for Fiscal Years (FY) 2025-2026 and 2026-2027 (Attachments A and B); and 2) Authorize the City Manager to execute the Agreements and related documents.
Reference: Clerk’s File No. 406-1, 1202-3, 1202-9
Del Mar City Council Regular Meeting July 7, 2025
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
8. Traffic and Parking Advisory Committee Reappointment Recommended Action: The City Council Liaisons to the Traffic and Parking Advisory Committee recommend that the City Council reappoint Ajit Venkatraman as a voting member to the committee to serve a second full three-year term effective July 7, 2025, and ending July 31, 2028.
Reference: Clerk’s File No. 401-5
9. Finance Committee Reappointment
Recommended Action: The City Council Liaisons to the Finance Committee recommend the City Council reappoint Laura DeMarco as a voting member to the Finance Committee to serve a second full three-year term effective July 7, 2025, and ending on July 31, 2028.
Reference: Clerk’s File No. 401-5
10. Amendment to Agreement with Southwest Traffic Signal Service, Inc. for Traffic Signal Maintenance and Repair Services
Recommended Action: Staff recommends the City Council: 1) Approve the First Amendment to the Agreement with Southwest Traffic Signal Service, Inc (Attachment A) for traffic signal maintenance and repair services extending the Agreement term for an additional two-year period ending June 30, 2027, and amending the service fee schedule; and 2) Authorize the City Manager to execute the First Amendment.
Reference: Clerk’s File No. 406-1
11. Appointments to the Sustainability Advisory Committee Recommended Action: The City Council Liaisons to the Sustainability Advisory Committee recommend that the City Council 1) Appoint Ann Feeney as a voting member to serve a full three-year term beginning August 1, 2025, and ending on August 31, 2028; 2) Reappoint Jennifer Anderson as a voting member to serve a full three-year term beginning August 1, 2025, and ending on August 31, 2028; and 3) Reappoint Nilmini Silva-Send as an ex-officio non-voting member to serve a full three-year term beginning August 1, 2025, and ending on August 31, 2028.
Reference: Clerk’s File No. 401-5
12. Second Reading and Adoption of an Ordinance to Eliminate the Design Review Board Ex-Officio Membership
Del Mar City Council Regular Meeting July 7, 2025
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Recommended Action: Staff recommends the City Council adopt the Ordinance (Attachment A) amending Section 2.38.020 of the Del Mar Municipal Code eliminating the two Design Review Board ex-officio membership seats.
Reference: Clerk’s File No. 401-4, 401-5, 401-9
13. Consideration of the 2025-2028 Memorandum of Agreement between the City of Del Mar and the Del Mar City Employees Association Recommended Action: Staff recommends the City Council: 1) Adopt the Resolution (Attachment A) approving the Memorandum of Agreement between the City of Del Mar and the Del Mar City Employees Association (Exhibit A to Attachment A); 2) Authorize the City Manager to execute the Memorandum of Agreement; 3) Adopt the Resolution (Attachment B) approving the related revised compensation plan for General Employees; and 4) Adopt the Resolution (Attachment C) amending the City’s Personnel Rules and Regulations Manual.
Reference: Clerk’s File No. 406-1, 502-3
14. Proposed Changes to the CSA-17 Advisory Board Alternate Appointment Recommended Action: Staff recommends that the City Council amend the 2025 Local and Regional Appointments (Attachment A) to remove the City’s CSA-17 Advisory Board alternate representative appointment.
Reference: Clerk’s File No. 401-5
IX. COMMISSION AND COMMITTEE INTERVIEWS
15. Design Review Board Interviews and Appointment
Recommended Action: Staff recommends that the City Council review the Citizen Interest Forms (Attachment A), interview the applicants, and appoint one resident to serve as a voting member on the Design Review Board for a full four-year term effective July 7, 2025, and expiring on July 31, 2029.
Reference: Clerk’s File No. 401-5
X. PUBLIC HEARING
16. A De Novo Public Hearing of an Appeal of the Design Review Board’s Decision to Approve a Design Review Permit DRB24-006, a major remodel of an existing 1,578 square-foot, one-story residence that would include construction of a 689 square-foot addition and various improvements to the project site
Del Mar City Council Regular Meeting July 7, 2025
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Project Applicant: Lisa Parnell, Footer Residence Trust Appellants: Julie and David Fouquet
Project Location: 483 Avenida Primavera; (APN# 299-290-04-00) Zoning: R1-10 (Low Density Residential)
Recommended Action: Staff recommends that the City Council review the proposed project for conformance with applicable standards of the Del Mar Municipal Code Chapter 23.08 – Design Review Ordinance and conditionally approve the project as proposed.
Reference: Clerk’s File No. 301-5
17. Introduction of an Ordinance to Amend Municipal Code Chapters 23.50 and
23.51 Related to Trees, Scenic Views, and Sunlight Regulations (A25-001) and Amendments to Chapters 30.04 and 30.86 Establishing a Maximum Allowed Height for Hedges (ZA25-001)
Recommended Action: Staff recommends that the City Council introduce an Ordinance (Attachment A) to: 1) Repeal and replace the City’s Trees, Scenic Views, and Sunlight (TSVS) regulations within Del Mar Municipal Code (DMMC) Chapter 23.51 and amend related code regulations of the City’s Tree regulations within DMMC Chapter 23.50 (A25-025); and 2) Amend DMMC Chapters 30.04 (Definitions) to define the “Hedge” and 30.86 (Supplemental Regulations) to limit the maximum allowed height of hedges.
Reference: Clerk’s File No. 401-4, 401-9
XI. COUNCIL MEETING RECESS
XII. CITY COUNCIL OTHER BUSINESS
18. Resolution Supporting a 2026 State Ballot Initiative Sponsored by Our Neighborhood Voices to Restore Local Authority Over Land Use Planning & Zoning Law Related to Housing
Recommended Action: Mayor Gaasterland and Deputy Mayor Martinez recommend the City Council adopt a Resolution (Attachment A) in support of a 2026 State ballot initiative sponsored by Our Neighborhood Voices to restore local control over land use planning and zoning law primarily related to housing.
Reference: Clerk’s File No. 303-1, 401-14
XIII. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
Del Mar City Council Regular Meeting July 7, 2025
Agenda Page 7
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us A. Clean Energy Alliance JPA (CEA) Board of Directors (Spelich/Gaasterland) B. CSA-17 Ambulance District Advisory Board (Martinez/Quirk) C. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Martinez/Spelich) D. League of California Cities – San Diego Chapter (Gaasterland/Martinez) E. North County Transit District (NCTD) (Martinez/Spelich) F. Regional Solid Waste Association (Spelich/Quirk)
G. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez/Spelich)
H. SANDAG Borders Committee
I. SANDAG Regional Planning Committee
J. SANDAG Shoreline Preservation Working Group
(Spelich/Gaasterland/Martinez)
K. SANDAG LOSSAN Executive Task Force (Gaasterland/Martinez) L. San Diego Metropolitan Wastewater Commission/JPA (Worden) M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Gaasterland/Martinez)
N. Other Regional Organization Reports
XIV. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Del Mar Community Connections (Martinez/Spelich)
B. Del Mar Village Association (Gaasterland/Martinez)
C. Finance Committee (Gaasterland/Spelich)
D. Housing Subcommittee (Gaasterland/Martinez)
E. Human Resources Subcommittee (Gaasterland/Martinez)
F. Legislative Subcommittee (Gaasterland/Martinez)
G. Measure Q Citizen Oversight Committee (Quirk/Gaasterland) H. Parks and Recreation Committee (Martinez/Quirk)
I. Del Mar Railroad Subcommittee (Gaasterland/Martinez) J. Lagoon Committee (Gaasterland/Spelich)
K. Planning Process Subcommittee (Includes Sea-Level Rise Adaptation Plan Implementation (Gaasterland/Spelich)
L. Shores Advisory Committee
M. Sustainability Advisory Committee (Martinez/Gaasterland) N. Traffic and Parking Advisory Committee (Quirk/Spelich) O. Undergrounding Program Advisory Committee (Gaasterland/Spelich) P. Other Committee-Subcommittee Reports
XV. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.
Del Mar City Council Regular Meeting July 7, 2025
Agenda Page 8
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us August 18, 2025
Task Order with MBI for Street/Curb Inventory
Furniture Donation Program
Dissolution of the Shores Park Advisory Committee
EP25-068 (610 Hoska Dr)
Consultant Contract and Scope of Work for Shores Park Master Plan ADU Mid Cycle Evaluation (Housing Element Program 2E)
Adoption of TSVS and Hedge Height Ordinance
XVI. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 2nd day of July, 2025 at approximately 4:00 p.m.
___________________________________________ X/X/2025
Sarah Krietor, Administrative Services Manager/ Date
City Clerk
CITY OF DEL MAR
CITY COUNCIL REGULAR MEETING MINUTES
JUNE 16, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar California 92014
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.
CALL TO ORDER
Mayor Terry Gaasterland called the Regular Meeting to order at 4:30 p.m.
ROLL CALL
Present: Mayor Terry Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich
CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Leslie Devaney reported that there was no closed session on June 16, 2025. She reported that Mayor Gaasterland and Councilmember Quirk did not attend the June 2, 2025, Closed Session.
Therefore, there was no quorum to convene a closed session meeting and only a legal briefing with the members present occurred.
PLEDGE OF ALLEGIANCE
Mayor Gaasterland led the Pledge of Allegiance.
PUBLIC ORAL COMMUNICATIONS
Mayor Gaasterland opened public oral communications and the following people spoke:
1) Carol Kerridge
2) Suren Dutia
Mayor Gaasterland closed public oral communications.
CITY COUNCIL COMMUNITY ANNOUNCEMENTS
None.
CITY MANAGER’S REPORT
City Manager Ashley Jones reported on the City’s 2025 Fuel Reduction Program including Fire Department annual inspections of homes in the Very High Fire Hazard Severity Zone and weed abatement program with dumpsters from EDCO available to residents upon request.
CONSENT CALENDAR
Administrative Services Manager/City Clerk Sarah Krietor read the titles of the items included on the Consent Calendar. There were no public speakers for the consent calendar items. 1 July 7, 2025 Item 2
City Council Regular Minutes
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IT WAS MOVED BY COUNCILMEMBER SPELICH, SECONDED BY DEPUTY MAYOR MARTINEZ TO APPROVE THE CONSENT CALENDAR ITEMS 1 THROUGH 5 AND 7. (VOTE 4- 0)
Ayes: Mayor Gaasterland; Deputy Mayor Martinez; Councilmembers Quirk and Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 1: APPROVAL OF MINUTES: APRIL 17, 2025 SPECIAL MEETING, MAY 27, 2025 SPECIAL MEETING, JUNE 2, 2025 REGULAR AND SPECIAL MEETING (CLERK’S
MINUTES BOOK)
Council approved the minutes, on consent.
ITEM 2: RATIFICATION OF LIST OF DEMANDS, DATED JUNE 16, 2025 (CLERK’S FILE NO. 201-3)
Council approved the list of demands, on consent.
ITEM 3: WAIVER OF READING OF ORDINANCES ON AGENDA (CLERK’S FILE NO. 401-4) Council waived the reading of ordinances, on consent.
ITEM 4: ADOPTION OF AN ORDINANCE UPDATING THE FIRE HAZARD SEVERITY ZONE MAP FOR THE CITY OF DEL MAR (CLERK’S FILE NO. 401-4)
Council adopted Ordinance 1019 “AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, AMENDING THE DEL MAR MUNICIPAL CODE TO ADD SECTION 10.04.015 REFLECTING LOCAL ADOPTION OF THE DEL MAR FIRE
HAZARD SEVERITY ZONES MAP DESIGNATING MODERATE, HIGH, AND VERY
HIGH FIRE HAZARD SEVERITY ZONES TO COMPLY WITH THE REQUIREMENTS OF CALIFORNIA GOVERNMENT CODE SECTION 51179”, on consent.
ITEM 5: RESOLUTION ACCEPTING THE 2024 STATE-MANDATED ANNUAL FIRE INSPECTIONS REPORT (CLERK’S FILE NO. 102-5)
Council Staff adopted Resolution 2025-15 “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DEL MAR, CALIFORNIA ACKNOWLEDGING RECEIPT OF A REPORT
MADE BY THE FIRE CHIEF OF THE DEL MAR FIRE DEPARTMENT REGARDING THE
INSPECTION OF CERTAIN OCCUPANCIES REQUIRED TO PERFORM ANNUAL INSPECTIONS IN SUCH OCCUPANCIES PURSUANT TO SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE FOR THE CALENDAR YEAR 2024” in conjunction with Senate Bill (SB) 1205 and California Health and Safety Code Section 13146.4, on consent.
PUBLIC HEARING
ITEM 6: ENCROACHMENT PERMIT 25-050 TO REPLACE AN EXISTING GUARDRAIL AND ASSOCIATED IMPROVEMENTS WITHIN THE PUBLIC RIGHT-OF-WAY AT 218 12TH STREET (CLERK’S FILE NO. 802-1, 1306-4)
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An introduction to the item was provided by City Manager Jones. City Attorney Devaney announced the hearing procedure.
Council disclosures were as follows: Deputy Mayor Martinez disclosed she walked the property; Mayor Gaasterland and Councilmember Spelich disclosed they reviewed the agenda materials; and Councilmember Quirk had no disclosures.
A presentation was provided by Management Analyst Nestor Machado. Planning and Community Development Director Karen Brindley was available to answer questions.
The applicant’s representative Brain Church provided a presentation.
There were no public speakers for the item.
IT WAS MOVED BY DEPUTY MAYOR MARTINEZ AND SECONDED BY COUNCILMEMBER SPELICH TO ADOPT RESOLUTION 2025-16, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, APPROVING ENCROACHMENT PERMIT 25-050 TO REPLACE
AN EXISTING WOODEN GUARDRAIL, MASONRY WALL, AND ASSOCIATED IMPROVEMENTS
THATEXTEND INTO THE PUBLIC RIGHT-OF-WAY ON THE SOUTH SIDE OF THE PROPERTY AT 218 12TH STREET (APN: 300-074-06-00) IN DEL MAR, CALIFORNIA.” (VOTE 4-0) Ayes: Mayor Gaasterland; Deputy Mayor Martinez; Councilmembers Quirk and Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 7: INTRODUCTION OF AN ORDINANCE TO ELIMINATE THE DESIGN REVIEW BOARD EX-OFFICIO MEMBERSHIP (CLERK’S FILE NO. 401-4, 401-5, 401-9) Mayor Gaasterland opened and closed the public hearing. There were no public speakers for the item.
Council introduced the ordinance, on consent.
ITEM 8: INTRODUCTION OF AN ORDINANCE TO REGULATE BICYCLES, INCLUDING ELECTRIC BICYCLES, IN THE CITY OF DEL MAR (CLERK’S FILE NO. 401-4, 401-9, 1405-1)
An introduction to the item was provided by City Manager Jones. A presentation was provided by Management Analyst Ashlea Houston. Assistant City Manager Clem Brown was available to answer Council questions.
Council questions focused on the regulations in neighboring agencies Solana Beach and Encinitas; what constitutes a hazardous condition for cyclists; and potential to have enforcement data be presented to the Traffic and Parking Advisory Committee (TPAC) to assess the efficacy of City’s bicycle/e-bicycle regulations.
Mayor Gaasterland opened the item to public comment and the following people spoke:
1) Ian Hembree presenting San Diego County Bicycle Coalition 2) Karl Willert
Mayor Gaasterland closed the item to public comment.
Council discussion focused on how the City will notify cyclists of the regulation changes; whether the City will be able to access data from the Sheriff that shows how many citations were contested; consideration 3 July 7, 2025 Item 2
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to have the City’s regulations be consistent with regulations in neighboring agencies; and which locations in the City are considered business districts related to the bicycle regulations.
IT WAS MOVED BY MAYOR GAASTERLAND AND SECONDED BY COUNCILMEMBER SPELICH
TO INTRODUCE THE ORDINANCE AS AMENDED TO BE CONSISTENT WITH THE CITIES OF SOLANA BEACH AND ENCINITAS (OPTION 1) EXCEPT FOR 15TH STREET TO POWERHOUSE PARK AND THE PROFESSIONAL COMMERCIAL ZONE (VOTE 4-0)
Ayes: Mayor Gaasterland; Deputy Mayor Martinez; Councilmembers Quirk and Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
COUNCIL MEETING RECESS:
The City Council took a meeting recess from approximately 6:55 p.m. to 7:07 p.m.
CITY COUNCIL OTHER BUSINESS
ITEM 9: CITY OF DEL MAR COMMENTS ON THE UPDATED NOTICE OF PREPARATION OF
A DRAFT ENVIRONMENTAL IMPACT REPORT FOR THE SAN DIEGO LOSSAN RAIL REALIGNMENT PROJECT (CLERK’S FILE NO. 1005-2, 1506-1)
An introduction to the item was provided by City Manager Jones. A presentation was provided by Assistant City Manager Brown. Assistant City Attorney Ralph Hicks was available to answer questions.
Council questions focused on options for the City to attach or reference its prior Notice of Preparation (NOP) comment letter in the City’s response to the current NOP.
Mayor Gaasterland opened the item to public comment and the following people spoke:
1) Shirli Weiss
2) Mark Rittenbaum
3) Angelina Neglia
Mayor Gaasterland closed the item to public comment.
Council discussion focused on comments related to the Surface Transportation Board (STB) references in the letter; clarification on the process for submitting comments to San Diego Association of Governments (SANDAG) in response to their NOP; whether prior comments submitted on the prior version of the NOP need to be resubmitted to SANDAG; whether double tracking considerations should be emphasized in the letter; support for study of the northern yellow line option proposed by residents; explanation of the California Environmental Quality Act (CEQA) lead agency designation process; impact of vibrations on the bluff and SANDAG’s methodology for assessing these impacts; likelihood of the tunnel being constructed given the current national political climate; and timing for a cost benefit analysis to be completed prior to federal funding being awarded.
Council consensus was to amend the letter as discussed during the meeting and to direct staff to submit the amended letter to SANDAG prior to the deadline.
City Attorney Devaney noted that the Council will not be voting on the item due to a pending conflict analysis currently being completed by the Fair Political Practices Commission (FPPC).
ITEM 10: POTENTIAL CONFLICT OF INTEREST INVOLVING MAYOR GAASTERLAND RELATED TO THE CITY’S SHORT-TERM RENTAL REGULATIONS (CLERK’S FILE NO. 401-1)
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City Attorney Devaney provided an overview of the item and noted that Mayor Gaasterland was recused from participating in the item due to a common law conflict. A presentation was provided by Deputy Mayor Martinez and Councilmember Spelich provided comments.
Council questions focused on whether Mayor Gaasterland has reached out to the Fair Political Practices Commission (FPPC) for guidance on this issue; whether this issue is a City Council matter; and the process for preparing and reviewing the agenda report.
Mayor Gaasterland opened the item to public comment and the following people spoke:
1) Terry Gaasterland
2) Karl Willert with one donation of time from Amy Cheshire 3) Laura Schaefer with one donation of time from Angelia Neglia 4) John Imperato
5) Greg Rothnem with one donation of time from Jeff Sturgis 6) Hershell Price
7) Pam Slater Price
8) Shirli Weiss
9) Steve Quirk
Mayor Gaasterland closed the item to public comment.
Council discussion focused on the public comments; timing for receiving a response from the FPPC on this topic; considerations related to California Coastal Commission (CCC) approval of the Short-Term Rental (STR) ordinance if it is re-adopted by the City Council; desire to protect the City’s STR ordinance; whether a City investigation should be conducted; why the Councilmembers bringing this item forward did not first refer the item to the FPPC; rational for including the attorney general, district attorney, and grand jury in the recommended action for this agenda item; and process for referring this action to the FPPC.
IT WAS MOVED BY COUNCILMEMBER SPELICH AND SECONDED BY DEPUTY MAYOR
MARTINEZ FOR THE DEPUTY MAYOR, COUNCILMEMBER SPELICH, AND CITY ATTORNEY TO REFER THE CONFLICT ANALYSIS TO THE FPPC FOR ADVICE AND INVESTIGATION (VOTE 2-1- 1, WITH MAYOR GAASTERLAND RECUSED AND COUNCILMEMBER QUIRK OPPOSED) Ayes: Deputy Mayor Martinez and Councilmembers Spelich; Noes: Councilmember Quirk; Recuse:
Mayor Gaasterland; Absent: 0; Abstain: 0.
ITEM 11: ADOPTION OF THE FISCAL YEARS 2025-2026 AND 2026-2027 OPERATING AND CAPITAL BUDGET AND RELATED BUDGET RESOLUTIONS (CLERK’S FILE NO. 202-1)
A presentation was provided by Finance Manager Marco Camacho focusing on the changes to the budget since the City Council’s last review at the May 27, 2025, Budget Workshop and including the Assembly Bill AB 2561 vacancy and recruitment report. Finance Officer Monica Molina was available to answer questions.
Council questions focused on the status of the grants for the Riverpath Phase 3 Project.
Mayor Gaasterland opened the item to public comment and Marcelo Penha spoke. Mayor Gaasterland closed the item to public comment.
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June 16, 2025
Council discussion focused on the City’s ERP system implementation budgeted amount and confirmation that the City’s financial practices include balancing reoccurring revenues and reoccurring expenditures as suggested by the public speaker.
IT WAS MOVED BY MAYOR GAASTERLAND AND SECONDED BY COUNCILMEMBER SPELICH TO ACCEPT FINAL CHANGES TO THE PROPOSED BUDGET IDENTIFIED IN TABLE A; AND ADOPT RESOLUTION 2025-17, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, ADOPTING THE FISCAL YEARS 2025-2026 AND 2026-2027 OPERATING AND CAPITAL BUDGET AND CITY COUNCIL PRIORITIES”; RESOLUTION 2025-18, “A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, AUTHORIZING THE
RECLASSIFICATION OF THE FACILITIES SUPERVISOR POSITION TO FACILITIES MANAGER I/II
AND THE ADMINISTRATIVE ASSISTANT I/II POSITION TO ACCOUNTING TECHNICIAN I/II, AND
ADOPTING THE COMPENSATION PLANS FOR MANAGEMENT AND PROFESSIONAL, FIRE, AND MISCELLANEOUS, PART-TIME, TEMPORARY AND HOURLY EMPLOYEES’; RESOLUTION 2025- 19, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, SETTING THE FISCAL YEAR 2025-2026 CITY OF DEL MAR FEE SCHEDULE FOR PLANNING, PUBLIC WORKS, COMMUNITY SERVICES, AND ADMINISTRATION SERVICES”; RESOLUTION 2025-20, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, ESTABLISHING THE FIXED CHARGE ASSESSMENTS FOR FISCAL YEAR 2025-2026’; RESOLUTION 2025-21, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-2026’; RESOLUTION 2025-22, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, APPROVING THE STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2025-2026, AND DELEGATING THE AUTHORITY TO INVEST CITY FUNDS TO THE TREASURER’; RESOLUTION 2025-23, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, SETTING THE FISCAL YEAR 2025-2026 PARKING VIOLATION FINES SCHEDULE”; INCLUDED AS
ATTACHMENTS A, C-H AS REQUIRED IN ORDER TO FORMALLY ADOPT THE FISCAL YEARS 2025-2026 AND 2026-2027 OPERATING AND CAPITAL BUDGET FOR THE CITY. (VOTE 4-0) Ayes: Deputy Mayor Martinez and Councilmembers Spelich; Noes: Councilmember Quirk; Recuse:
Mayor Gaasterland; Absent: 0; Abstain: 0.
ITEM 12: DISCUSSION ON REINITIATING THE SHORES PARK MASTER PLANNING Process (CLERK’S FILE NO. 307-8, 401-5, 803-3)
An introduction to the item was provided by City Manager Jones. A presentation was provided by Assistant City Manager Brown.
Mayor Gaasterland opened the item to public comment and the following people spoke:
1) Thomas Neuman representing the Del Mar Foundation with one donation of time from Judd Halenza
2) Mercelo Penha
3) Joe Sullivan representing the Friends of the Del Mar Parks 4) Warren Spieker
5) Will Holliday
6) Kim Kanetis representing the Winston School
7) Laura DeMarco representing the Friends of the Del Mar Parks 8) Betty Wheeler representing Del Mar Foundation
Mayor Gaasterland closed the item to public comment.
6 July 7, 2025 Item 2
City Council Regular Minutes
June 16, 2025
Council questions and discussion focused on the timeline for the Del Mar Foundation (Foundation) and the Friends of the Del Mar Parks; and whether to re-start the Shores Advisory Committee or form a subcommittee of the Parks and Recreation Committee.
Mayor Gaasterland disclosed that she discussed the Shores Park Master Planning efforts with Judd Halenza, Joe Sullivan, and Thomas Neuman, and separately met with Laura DeMarco; Deputy Mayor Tracy Martinez disclosed that she has met with Thomas Neuman, Judd Halenza, Larry Brooks, Betty Wheeler, and Laura Demarco, on various occasions in small groups and as a larger group one time; Councilmember Quirk disclosed that he met with Joe Sullivan; Councilmember Spelich met with Thomas Neuman and Judd Halenza, also met with Tom Neuman, Judd Halenza, Betty Wheeler, City Manager Jones and Assistant City Manager Brown, and before elections had a meeting with Joe Sullivan and Laura DeMarco.
Council questions focused on whether the architects of the master plan will also design the community center; focus on the northeast corner of the lot; and time estimate for the item to return to Council.
IT WAS MOVED BY MAYOR GAASTERLAND AND SECONDED BY COUNCIL QUIRK TO DIRECT
STAFF TO REINITIATE THE COMPLETION OF THE SHORES PARK MASTER PLANNING PROCESS; ESTABLISH A RELATED SUBCOMMITTEE OF THE CITY’S PARKS AND RECREATION ADVISORY COMMITTEE; AND DIRECT STAFF TO RETURN TO A FUTURE MEETING TO
FACILITATE A COUNCIL DISCUSSION ON THE SCOPE OF WORK AND THE APPROVAL OF AN AGREEMENT WITH A CONSULTANT TO PERFORM THE WORK. (VOTE: 4-0) Ayes: Mayor Gaasterland; Deputy Mayor Martinez; Councilmembers Quirk and Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
REGIONAL ORGANIZATION AND COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY
ORGANIZATION REPORTS
City Council representatives reported on the North County Transit District, resident representative to the San Diego Metropolitan Wastewater Commission Dwight Worden provided a written report that was briefly discussed by the City Council; Del Mar Village Association; Del Mar Quarterly non-profit meeting; and SANDAG Board of Directors; and SANDAG Boarders Committee.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 8:23 p.m.
Sarah Krietor, Administrative Services Manager/
City Clerk
7 July 7, 2025 Item 2
Vendor Payment Checks $ 79,958.66
Voids -
Electronic Fund Transfers (EFT) 478,141.17
Electronic Wires -
Total $ 558,099.83
Approved by: Approved by:
Marco Camacho Terry Gaasterland
Finance Manager/Treasurer Mayor
Date: Date:
Attachments: Check Registers
LIST OF DEMANDS
CITY OF DEL MAR
for
City Council Meeting
July 7, 2025
1 July 7, 2025 Item 3
06/16/2025
Check List
City of Del Mar
1 12:27:59PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6918 6/17/2025 phi01 CLEAN EARTH 72404334873 6/6/2025 HSHLD HAZ WASTE MAY 518.88 518.88 Voucher: 6918
6919 6/17/2025 dix01 DIXIELINE LUMBER CO 06-0601222 6/3/2025 OPERATING SUPP PW 33.27 Voucher: 6919 06-0601220 6/3/2025 OPERATING SUPP PW 30.49 06-0600706 5/29/2025 OPERATING SUPP PW 24.34
06-0601156 6/3/2025 OPERATING SUPP PW 10.27
06-0596065 4/23/2025 OPERATING SUPP CS 8.11 106.48
6920 6/17/2025 man12 MANERI TRAFFIC CONTROL INC, DBA MTC 23709 5/30/2025 MAINT/REPAIR SUPP PW 10,798.14 10,798.14 Voucher: 6920
6921 6/17/2025 mik03 MIKHAIL OGAWA ENGINEERING12049 6/5/2025 SAN DIEGUITO TMDL - MAY 3,048.52 3,048.52 Voucher: 6921
6922 6/17/2025 par51 PARKWOOD LANDSCAPE MAINT INC 109481 5/31/2025 LANDSCAPING SRVCS MAY 17,930.00 17,930.00 Voucher: 6922
6923 6/17/2025 pru01 PRUDENTIAL OVERALL SUPPLY132317368 5/30/2025 UNIFORMS PW - 5/30 112.99 Voucher: 6923 132317366 5/30/2025 MATS PW - 5/30 15.47
132317367 5/30/2025 SHOP TOWELS PW - 5/30 4.93 133.39
6924 6/17/2025 sca12 SCA OF CA LLC CA1002459 5/30/2025 SWEEPING SRVCS MAY 2,868.10 2,868.10 Voucher: 6924
6925 6/17/2025 swc01 SWCA ENVIRONMENTAL CONSULTANTS 217541 4/17/2025 ENV ASSESSMT QUALANTONE 3,438.75 3,438.75 Voucher: 6925
6926 6/17/2025 wex01 WEX BANK 0496-00-495760-1 6/6/2025 GAS & OIL FIRE 890.85 890.85 Voucher: 6926
6927 6/17/2025 gan04 WILLIAM GANDER, DBA RESITEC, LLC DM-RT20250601 6/1/2025 SOLAR MONITORING MAY 200.00 200.00 Voucher: 6927
Sub total for EFT GENERAL ACCOUNT US BANK: 39,933.11
Page: 1
2 July 7, 2025 Item 3
06/16/2025
Check List
City of Del Mar
2 12:27:59PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139763 6/17/2025 sbc03 AT&T 9391059863 6/1/2025 TELEPHONE MAY 668.21 668.21 Voucher: 139763
139764 6/17/2025 azt02 AZTEC LANDSCAPING INC, DBA AZTEC JANITORIAL J2086 5/31/2025 JANITORIAL SRVCS CS MAY 2,200.50 Voucher: 139764 J2069 5/31/2025 JANITORIAL SRVCS PW MAY 443.21 J2068 5/31/2025 JANITORIAL SRVCS CH 2,416.05 5,059.76
139765 6/17/2025 cit07 CITY OF SAN DIEGO 1000419090 5/9/2025 SAN DIEGUITO WQIP 9,065.10 9,065.10 Voucher: 139765
139766 6/17/2025 del06 DEL MAR AUTOMOTIVE SERVICE 50125 6/6/2025 VEHICLE MAINT CS #392 134.05 134.05 Voucher: 139766
139767 6/17/2025 dun02 DUNN-EDWARDS PAINTS 2082A27985 6/8/2025 PAINT SUPPLIES CS 474.53 474.53 Voucher: 139767
139768 6/17/2025 fri06 FRIEDMAN & SPRINGWATER LLP 1000909 5/8/2025 UG CONSULT SRVCS 648.00 648.00 Voucher: 139768
139769 6/17/2025 fry06 FRY, APRIL 06112025 6/11/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139769
139770 6/17/2025 gal02 GALLS LLC 031451375 5/28/2025 UNIFORMS CS 87.63 Voucher: 139770 031370438 5/19/2025 UNIFORMS CS 42.40
03153039 5/16/2025 UNIFORMS CS 32.72 162.75
139771 6/17/2025 hin06 HINDERLITER DE LLAMAS AND, ASSOC sin050836 6/7/2025 MQ TAX REVIEW - APR/JUN 319.82 319.82 Voucher: 139771
139772 6/17/2025 dar05 JEFFREY SCOTT ARVESON, DBA DAR SERVICES 06012025 6/1/2025 DEAD ANIMAL RMVL MAY 1,050.00 1,050.00 Voucher: 139772
139773 6/17/2025 cts01 LANGUAGE LINK 213584 5/29/2025 TRANSLATION SRVCS 114.50 114.50 Voucher: 139773
139774 6/17/2025 mun11 MUNICIPAL SEWER TOOLS INV-000707 5/20/2025 SEWER SUPPLIES PW 1,681.72 1,681.72 Voucher: 139774
139775 6/17/2025 rec01 RECON ENVIRONMENTAL INC71242 5/9/2025 CDM SEAWALL 4,075.50 4,075.50 Voucher: 139775
139776 6/17/2025 san138 SAN DIEGO ELEVATOR & LIFTS9976 5/30/2025 ELEVATOR MAINT CS 3,136.60 3,136.60 Voucher: 139776
Page: 2
3 July 7, 2025 Item 3
06/16/2025
Check List
City of Del Mar
3 12:27:59PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139777 6/17/2025 sdg02 SAN DIEGO GAS & ELECTRIC0081 7377 2988 5 6/6/2025 UTILITIES MAY 6,842.91 Voucher: 139777 0066 5491 6833 1 6/6/2025 UTILITIES MAY 4,842.11 0066 5392 2766 7 6/6/2025 UTILITIES MAY 1,127.30
0067 3735 0888 1 6/5/2025 UTILITIES MAY 325.34
0069 0908 1676 1 6/6/2025 UTILITIES MAY 325.25
2100 0065 8024 7 6/6/2025 UTILITIES MAY 144.22
0085 7750 3585 7 6/5/2025 UTILITIES MAY 20.11
0099 5222 5392 9 6/4/2010 UTILITIES MAY 17.87
0066 5491 5032 1 6/4/2025 UTILITIES MAY 11.57 13,656.68 139778 6/17/2025 sou02 SOUTHCOAST HEATING & AIR COND. 1436188 5/30/2025 HVAC SRVCS 9TH STREET 288.00 288.00 Voucher: 139778
139779 6/17/2025 sta36 STANDARD PLUMBING SUPPLY CO, DBA MWI PLUMBERS SUPPLY YRDL99 6/2/2025 WATER METER PARTS 70.21 70.21 Voucher: 139779
139780 6/17/2025 uni25 STAXUP - UNITS LLC 19193 6/5/2025 STORAGE CS JUN 289.85 289.85 Voucher: 139780
139781 6/17/2025 sun09 SUN BUM LLC INV4201900 6/5/2025 SUNSCREEN LFGRDS 590.72 590.72 Voucher: 139781
139782 6/17/2025 ter11 TERMINIX COMMERCIAL 460269719 6/2/2025 PEST CONTROL SRVCS CH 159.00 Voucher: 139782 13937115 6/2/2025 PEST CONTROL SRVCS CS 128.26 460269785 6/2/2025 PEST CONTROL SRVCS LIBRARY 113.26
460268147 6/2/2025 PEST CONTROL SRVCS PHCC 109.18 509.70 139783 6/17/2025 und01 UNDERGROUND SERVICE ALERT 520250237 6/1/2025 CONT SRVCS MAY 259.75 259.75 Voucher: 139783
139784 6/17/2025 uni31 UNITED SITE SRVCS OF, CALIFORNIA INC 114-14070137 5/29/2025 PORTABLE RESTROOM SRVCS 1,450.85 Voucher: 139784 114-14070141 5/29/2025 PORTABLE RESTROOM SRVCS 565.25 114-14070140 5/29/2025 PORTABLE RESTROOM SRVCS 265.25 2,281.35 139785 6/17/2025 usb03 US BANK CORP PYMT SYSTEMS 4246 0445 5565 02035/22/2025 US BANK CHARGES MAY 15,787.77 15,787.77 Voucher: 139785
139786 6/17/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83276497 6/3/2025 JANITORIAL SUPPLIES 666.16 Voucher: 139786 83275007 6/3/2025 JANITORIAL SUPPLIES 98.34 83272180 6/2/2025 JANITORIAL SUPPLIES 97.01 861.51
Sub total for GENERAL ACCOUNT US BANK: 61,986.08
Page: 3
4 July 7, 2025 Item 3
06/16/2025
Check List
City of Del Mar
4 12:27:59PM
apChkLst Final Page:
34 checks in this report. Grand Total All Checks: 101,919.19 Page: 4
5 July 7, 2025 Item 3
06/23/2025
Check List
City of Del Mar
1 12:41:06PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6928 6/24/2025 all01 ALLSTAR FIRE EQUIPMENT 264384 5/14/2025 UNIFORMS FIRE 4,110.21 4,110.21 Voucher: 6928
6929 6/24/2025 civ02 CIVIC SOLUTIONS INC 106181 6/2/2025 CONSULTING SRVCS MAY 11,970.00 Voucher: 6929 106182 6/2/2025 CONSULTING SRVCS MAY 2,686.00 14,656.00 6930 6/24/2025 coa21 COAST NEWS GROUP 00157299 5/30/2025 AD - PUBLIC HEARING 170.50 170.50 Voucher: 6930
6931 6/24/2025 cos06 COSCO FIRE PROTECTION INC1000721898 5/19/2025 FIRE SPRINKLER MAINT CH 1,673.00 1,673.00 Voucher: 6931
6932 6/24/2025 del02 DEL MAR BLUE PRINT CO, INC624487 6/12/2025 HOSPITAL RUN SHEETS FIRE 282.75 Voucher: 6932 624519 6/13/2025 DOG SIGNS CS 74.39
624349 6/11/2025 DOG SIGNS CS 61.99 419.13
6933 6/24/2025 dix01 DIXIELINE LUMBER CO 06-0602819 6/13/2025 OPERATING SUPP CS 520.74 Voucher: 6933 06-0595917 4/23/2025 OPERATING SUPP PW 68.93 06-0601808 6/6/2025 OPERATING SUPP PW 67.11 656.78
6934 6/24/2025 fer07 FERGUSON ENTERPRISES LLC, DBA FERGUSON WATERWORKS 0881969 6/4/2025 WATER METER PARTS 147.25 147.25 Voucher: 6934
6935 6/24/2025 man12 MANERI TRAFFIC CONTROL INC, DBA MTC 23722 6/8/2025 MAINT/REPAIR SUPP PW 306.68 306.68 Voucher: 6935
6936 6/24/2025 mic11 MICHAEL BAKER INTERNATIONAL 1249003 5/21/2025 CITY ENGR SRVCS APR 43,859.14 Voucher: 6936 1239756 2/18/2025 CIY ENGR SRVCS JAN 23,103.88 1236947 1/22/2025 CITY ENGR SRVCS DEC 21,219.78 88,182.80 6937 6/24/2025 mik03 MIKHAIL OGAWA ENGINEERING12048 6/4/2025 CLEAN WATER SRVCS MAY 22,103.93 22,103.93 Voucher: 6937
6938 6/24/2025 mot05 MOTOROLA SOLUTIONS, INC8282148597 6/12/2025 RADIOS - CS 5,746.26 Voucher: 6938 8282145782 6/7/2025 RADIOS - CS 521.54
8282148616 6/12/2025 RADIOS - CS 306.00
8282141518 5/30/2025 RADIOS - CS 182.34 6,756.14
6939 6/24/2025 pru01 PRUDENTIAL OVERALL SUPPLY132318537 6/6/2025 UNIFORMS PW - 6/6 112.99 112.99 Voucher: 6939
6940 6/24/2025 san03 SAN DIEGO COUNTY WATER AUTH. 0525-2 6/10/2025 RAW WATER MAY 184,081.40 184,081.40 Voucher: 6940
6941 6/24/2025 tru09 TRUE NORTH COMPLIANCE SRVCS DM25-05 6/3/2025 BLDG CODE PC INSP MAY 25,427.66 25,427.66 Voucher: 6941
Page: 1
6 July 7, 2025 Item 3
06/23/2025
Check List
City of Del Mar
2 12:41:06PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 6942 6/24/2025 uti01 UTILITY SPECIALISTS INC 29631 5/31/2025 UP - 1A STRATFORD S - APR 38,795.50 Voucher: 6942 29630 5/31/2025 UP - 1B STRATFORD N - APR 31,031.25 29629 5/31/2025 UP - X1A CREST CNYN APR 11,942.50
29633 5/31/2025 UP - 1A STRATFORD - APR 421.40
29632 5/31/2025 UP - 1B STRATFORD N - APR 12.48 82,203.13 6943 6/24/2025 wex01 WEX BANK 0496-00-496530-7 6/6/2025 GAS & OIL PW 4,217.26 4,217.26 Voucher: 6943
6944 6/24/2025 zol02 ZOLL MEDICAL CORPORATION4202504 5/14/2025 AMBULANCE SUPP FIRE 2,983.20 2,983.20 Voucher: 6944
Sub total for EFT GENERAL ACCOUNT US BANK: 438,208.06
Page: 2
7 July 7, 2025 Item 3
06/23/2025
Check List
City of Del Mar
3 12:41:06PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 139787 6/24/2025 adt02 ADT SECURITY SERVICES 1146493738 6/13/2025 ALARM 1700 COAST JUL/SEP 143.82 143.82 Voucher: 139787
139788 6/24/2025 ame50 AMERICAN MEDICAL RESPONSE DMF05282025-01 5/28/2025 AMBULANCE SUPP FIRE 118.53 118.53 Voucher: 139788
139789 6/24/2025 bar29 BARNETT QUALITY CONTROL SRVCS, DBA NOVA SRVCS INC 24481 4/12/2025 JDB MITIGATION - MAR/APR 4,150.00 Voucher: 139789 24250 3/8/2025 JDB MITIGATION - FEB 2,290.00 6,440.00 139790 6/24/2025 coi02 COIE, PERKINS 06162025 6/16/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139790
139791 6/24/2025 cul05 CULLAN, ALLISON 06162025 6/16/2025 JR LFGRD REFUND 800.00 800.00 Voucher: 139791
139792 6/24/2025 gcf01 GILBERT CASTRO, DBA GC FENCE CORP 000184 6/9/2025 FENCING SRVCS SAN DIEGUITO DR 3,700.00 3,700.00 Voucher: 139792
139793 6/24/2025 int09 GREGORY CONLEY, DBA INTELLIDESIGN LLC 474 6/10/2025 SCADA MAINT APR/MAY 2,557.50 2,557.50 Voucher: 139793
139794 6/24/2025 hom01 HOME DEPOT CREDIT SRVCS6035 3225 0103 77605/28/2025 OPERATING SUPP PW 213.18 213.18 Voucher: 139794
139795 6/24/2025 fir12 PAUL ROTTENBERG, DBA FIRESTATS LLC 2025-187 6/14/2025 FIRE STATS PROG MAY 125.00 125.00 Voucher: 139795
139796 6/24/2025 pro24 PROGRESSIVE TECHNOLOGY, SECURITY SYSTEMS, INC 570593 6/10/2025 SECURITY MONITORING JUN 37.80 37.80 Voucher: 139796
139797 6/24/2025 rat04 RATHORE, SUDHA 06162025 6/16/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 139797
139798 6/24/2025 sou02 SOUTHCOAST HEATING & AIR COND. 1437186 6/9/2025 HVAC SRVCS PW 359.00 359.00 Voucher: 139798
139799 6/24/2025 sou08 SOUTHWEST SIGNAL SERVICE84329 5/31/2025 PM SIGNAL INSP MAY 472.50 Voucher: 139799 84330 5/31/2025 TRAFFIC SIGNAL MAINT MAY 53.75 526.25 139800 6/24/2025 vis07 VISTA PAINT CORPORATION 2025-962354-00 6/9/2025 PAINT SUPPLIES PW 89.48 89.48 Voucher: 139800
139801 6/24/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83292937 6/10/2025 JANITORIAL SUPPLIES 1,262.02 1,262.02 Voucher: 139801
Sub total for GENERAL ACCOUNT US BANK: 17,972.58
Page: 3
8 July 7, 2025 Item 3
06/23/2025
Check List
City of Del Mar
4 12:41:06PM
apChkLst Final Page:
32 checks in this report. Grand Total All Checks: 456,180.64 Page: 4
9 July 7, 2025 Item 3
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Joe Bride, Public Works Director
Polly Robertson, Management Analyst
Via Ashley Jones, City Manager
DATE: July 7, 2025
SUBJECT: Approval of a Professional Services Agreement with West Coast Arborists for As-Needed Citywide Tree Management and Maintenance Services REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Approve an Agreement between the City of Del Mar and West Coast Arborists, Inc. (Attachment A) for as-needed citywide tree management and maintenance services for a three-year term beginning on September 9, 2025, and ending on September 9, 2028, with an option to extend the agreement for an additional two-year period; and 2) Authorize the City Manager to execute the Agreement and any subsequent term extension amendments provided for under the Agreement contingent upon satisfactory performance by the vendor.
BACKGROUND:
The City of Del Mar is committed to the preservation of its urban forest and protection of the natural environment, which is codified in the City’s Tree Ordinance (Section 23.50 of the Del Mar Municipal Code). The City provides tree maintenance services to promote public safety, reduce hazardous conditions, maintain scenic ocean view, maintain the health of Del Mar’s public trees, and provide visibility for motorists. The City’s Public Works Department (Department) is responsible for the maintenance of approximately 1,500 trees located on City properties and rights-of-way. The Department strategically uses a combination of contractual tree maintenance services and in-house staff to maintain the urban forest consistent with best management practices.
DISCUSSION/ANALYSIS:
The City currently uses WCA for tree management and maintenance services through an agreement that went into effect on September 8, 2020, and will expire on September 8, 2025. During the term of the current agreement, WCA has provided high quality tree maintenance services, pest control/abatement, and certified arborist services to the City and has been very timely in responding to emergency requests. WCA also put together an accessible web-based tree inventory database that tracks the City’s Tree Maintenance 1 July 7, 2025 Item 5
City Council Agenda Report
Agreement for As-Needed Citywide Tree Management and Maintenance Services July 7, 2025
Program. The database is useful in responding to tree maintenance/health inquiries. WCA maintains the database at no cost to the City.
On April 3, 2024, the City of Rialto issued a Request for Bids (RFB#24-025) (Attachment B) for Tree Maintenance Services. The City of Rialto received five bids, and the lowest responsible and responsive bid was submitted by WCA. On July 1, 2024, the City of Rialto entered into a three-year agreement with WCA with the option to extend the agreement for up to two optional one-year terms based on satisfactory performance (Attachment C).
The City of Rialto’s evaluation of bids is outlined in Attachment D.
Pursuant to Del Mar Municipal Code (DMMC) Chapter 7.04.100 (Cooperative Purchasing), the City may join with other agencies in cooperative purchasing plans or programs (“piggybacking”) if it is deemed to be in the City’s best interest. “Piggybacking” means joining an existing written contract obtained through a competitive bidding process prepared and awarded by another local, state, or federal government agency, and using the same rates and terms as the original contract. Being a small City, there is an advantage to piggybacking on a larger city’s contract is that it generally allows for better pricing based on their aggregate contract volume.
Given the high level of service provided by WCA to the City under their current contract and competitive pricing as demonstrated by the recent RFB completed by the City of Rialto, staff recommends piggy backing on Rialto’s contract and entering into a new agreement with WCA for continued services to the City. Doing so will allow for lower fees to the City and continued use of the City’ tree inventory database utilized and maintained by WCA at no cost.
FISCAL IMPACT:
There is no fiscal action to be taken by the Council related to this agenda item. The City Council has approved a budgeted amount of $184,000 in Fiscal Year 2025-2026 and $238,000 in Fiscal Year 2026-2027 for these as-needed services.
ENVIRONMENTAL IMPACT:
Public tree maintenance services are considered maintenance of existing facilities and are categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act.
ATTACHMENTS
Attachment A – As-Needed Agreement with WCA
Attachment B – City of Rialto RFB #24-025 for Tree Management Services Attachment C – City of Rialto Maintenance Services Agreement with WCA Attachment D – City of Rialto Agenda Staff Report Awarding the WCA Contract 2 July 7, 2025 Item 5
AGREEMENT BETWEEN THE CITY OF DEL MAR
AND WEST COAST ARBORISTS, INC.
FOR AS-NEEDED CITYWIDE TREE MANAGEMENT AND MAINTENANCE SERVICES This Agreement (“Agreement”) is made and entered into this 9th day of September, 2025 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and West Coast Arborists, Inc. (“Contractor”) (collectively “Parties”).
WHEREAS, the City desires to employ a qualified firm to provide citywide tree management and maintenance services, on a scheduled and as-needed basis (“Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the scope of services, attached hereto as Exhibit “A,” and Fee Schedule attached hereto as Exhibit “B” and incorporated herein; and
WHEREAS, the City has initially determined that Contractor is qualified based on their experience and ability and willingness to perform the services desired by City; and WHEREAS, Contractor will conduct all the work as described and detailed in this Agreement to be provided to the City.
NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:
1. SERVICES.
1.1 Scope of Services. The Contractor shall perform the Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein. Such services shall be provided at the direction of the City.
1.2. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the Contractor’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to Contractor’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by Contractor and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.
1.3. Prevailing Wage Obligation. Contractor is hereby notified that this project is a public work and is subject to State prevailing wages. Pursuant to provisions of section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from Director of the Department of Industrial Relations. Current prevailing wage rates and information is available on the Internet at http://www.dir.ca.gov. Contractor shall post a copy of such rates at the job site and shall pay the adopted prevailing wage rates as a minimum.
Contractor shall comply with the provisions of sections 1725.5, 1771, 1773.8, 1774, 1775, 1776, 1777.5, 1777.6, 1813, and 1815 of the Labor Code.
Pursuant to the provisions of section 1775 of the Labor Code, Contractor shall forfeit to City, as a penalty, a sum to be determined by the Labor Commissioner for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated 3 July 7, 2025 Item 5
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prevailing rates for any work done under this Agreement, by it or by any subcontractor under it, in violation of the provisions of the Agreement.
All Contractors and subcontractors must be registered with the Department of Industrial Relations, State of California (DIR) prior to submitting a bid on any public works project, pursuant to Labor Code section 1725.5. Quotes from Contractors or subcontractors that are not currently registered as required will be deemed nonresponsive and will not be considered. This project is subject to compliance monitoring and enforcement by the DIR.
2. DURATION OF AGREEMENT.
2.1 Term, Time for Performance. This Agreement shall be effective for a period of three (3) years beginning on September 9, 2025, and ending on September 9, 2028.
The agreement may be extended for an additional two (2) year period, upon written approval of both parties. Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
2.2 Delay. Any delay occasioned by causes beyond the control of Contractor may merit an extension of time for the completion of the Scope of Services. When such delay occurs, Contractor shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.
2.3 City’s Right to Terminate for Default. Should Contractor be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if Contractor fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of Contractor’s default, City may terminate this Agreement, without cause, by giving written notice to Contractor. Such termination shall be effective upon receipt of the written notice.
Contractor shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.
3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, Contractor shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by Contractor to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by Contractor shall be delivered to the City Manager, upon his request, as property of City.
4. COMPENSATION.
4.1 Total Amount. Compensation to Contractor shall be provided in accordance with the rates described in the Fee Schedule contained in Exhibit “B” and incorporated herein. Contractor shall bill the City for work provided and shall present a written 4 July 7, 2025 Item 5
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request for such payment monthly. City shall pay all invoices in arrears and shall in no event be required to pay for any services provided by Contractor in advance. Contractor acknowledges that it is not guaranteed any particular amount of work.
4.2 Additional Services. City may, as the need arises or in the event of an emergency, request additional services of Contractor. Should such additional services be required, Compensation therefore shall be paid to the Contractor in accordance with Fee Schedule contained in Exhibit “B.” City and Contractor shall agree to the costs prior to commencement of such work.
5. INDEPENDENT CONTRACTOR. Contractor is, for all purposes arising out of this Agreement, an independent Contractor. The Contractor has and shall retain the right to exercise full control and supervision of all persons assisting the Contractor in the performance of said services hereunder, the City only being concerned with the finished results of the work being performed. Neither Contractor nor Contractor’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, Contractor being solely responsible for all such matters, as well as compliance with social security and income tax withholding and all other regulations and laws governing such matters.
6. STATEMENT OF EXPERIENCE. Contractor agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and competent Contractor using the degree of care and skill ordinarily exercised by reputable Contractors practicing in the same field of service in the State of California. By executing this Agreement, Contractor represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City. Additionally, Contractor and all of Contractor’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.
7. AUDIT OF RECORDS.
7.1 At any time during normal business hours and as often as may be deemed necessary, the Contractor shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. Contractor shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.
7.2 The Contractor shall include the City’s right to audit under this section in any and all of their subcontracts and shall ensure that these sections are binding upon all subcontractors.
8. CONFIDENTIALITY. All services performed by Contractor, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by Contractor, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to Contractor, at the time that it was disclosed to Contractor by the City, (b) subsequently becomes publicly known through no act or omission of Contractor or (c) otherwise becomes known to Contractor other than through disclosure by the 5 July 7, 2025 Item 5
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City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by Contractor or subcontractors.
9. CONFLICTS OF INTEREST.
9.1 Contractor shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. Contractor shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Contractor has a financial interest as defined in Government Code § 87103. Contractor represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.
9.2 Contractor shall comply with all of the reporting requirements of the Political Reform Act. The Contractor shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the Contractor is subject to a conflict of interest code, if applicable. The Contractor shall also file a Form 700 (Annual Statement) on or before April 1, disclosing any financial interests held during the previous calendar year for which the Contractor was subject to a conflict of interest code.
9.3 If, in performing the Services set forth in this Agreement, the Contractor makes, or participates in, a “governmental decision” as described in Title 2, section 18701(a)(2) of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the Contractor shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the Contractor’s relevant financial interests.
10. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by Contractor under this Agreement shall be considered the property of City. Contractor shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.
11. INSURANCE
11.1 Contractor shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.
11.2 Contractor’s liabilities, including but not limited to Contractor’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to non-payment 6 July 7, 2025 Item 5
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of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.
11.3 Types and Amounts Required. Contractor shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
11.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
11.3.2 Commercial Automobile Liability. For all of the Contractor's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $1,000,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
11.3.3 Workers' Compensation. For all of the Contractor's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage. The Contractor shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.
11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Contractor and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.
11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.
11.6 Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
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12. DEFENSE AND INDEMNIFICATION.
12.1 Contractor agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the Contractor, its employees, agents, and subcontractors performance of services under this Agreement. Contractor’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. Contractor's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
12.2 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to Contractor under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if Contractor provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion determine whether such assurances are reasonable.
12.3 Contractor agrees that its duty to defend arises upon an allegation of liability based upon the performance of services under this Agreement by Contractor, its officers, agents, representatives, employees, sub-Contractors, or anyone for whom Contractor is liable and that an adjudication of Contractor’s liability is not a condition precedent to Contractor's duty to defend.
13. SUBCONTRACTORS.
13.1 The Contractor’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.
13.2 All contracts entered into between the Contractor and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement.
The Contractor shall require the subcontractor to obtain all policies described in section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the Contractor.
13.3 In any dispute between the Contractor and its subcontractors, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The Contractor agrees to defend and indemnify the City as described in section 12 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.
14. NON-DISCRIMINATION. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class 8 July 7, 2025 Item 5
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protected under state, federal, or local law. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.
15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
If to City: If to Contractor:
City of Del Mar Victor Gonzalez, Vice President
City Clerk West Coast Arborists, Inc.
1050 Camino del Mar 2200 E. Via Burton St.
Del Mar, CA 92014 Anaheim, CA 92806
[email protected] [email protected]
16 ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the Contractor’s duties be delegated or sub-contracted, without the express written consent of the City.
17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by Contractor or any of Contractor’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to Contractor by City. The acceptance or use of any such equipment by Contractor, Contractor’s employees, or subcontractors shall be construed to mean that Contractor accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.
18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.
Contractor hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
19. COMPLIANCE WITH LAWS. The Contractor shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. Contractor shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of Contractor to comply with any applicable Laws.
To the extent Contractor is required to comply with prevailing wage requirements, Contractor does hereby acknowledge that they are aware of, have read, and understand the terms and implications of SB 854 and Contractor and any subcontractors ensure that they are familiar with and comply with its requirements. Such requirements include, but are not limited to, the 9 July 7, 2025 Item 5
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registration requirement with the Department of Industrial Relations, State of California (DIR), pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected Contractors and Contractors to be registered with the DIR prior to submitting a bid or proposal on any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any Contractor or Contractor, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.
20. CONTRACTOR’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. Contractor certifies that Contractor is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and Contractors that are included in this Agreement.
21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.
22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney.
No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.
23. NO WAIVER. No failure of either the City or the Contractor to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.
24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.
26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortious conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, 10 July 7, 2025 Item 5
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or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.
29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first written above.
CITY OF DEL MAR,
a municipal corporation
By: ____________________________
Ashley Jones, City Manager
WEST COAST ARBORISTS. INC.
By: __________________________________
Patrick Mahoney, President
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Leslie E. Devaney, City Attorney
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EXHIBIT “A”
SCOPE OF SERVICES
1.0. SCOPE OF WORK
The scope of work is complete, continuous, consistent and safe tree maintenance of a variety of species throughout the City. Tree maintenance may consist of pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response, arborist services, inventory and banner hanging work.
The Contractor shall provide all equipment, labor and materials necessary for performing tree maintenance according to the specifications in this agreement. The equipment shall be clean and well-maintained, of the latest and most efficient design. Maintenance personnel shall be uniformed professional and well trained.
Selective pruning shall be employed always based solely on the standards prescribed by the International Society of Arboriculture and according to the ANSI A300 pruning standards.
The intent and purpose of this agreement is to provide a level of tree maintenance to the areas such that each will present a safe, pleasing, and desirable appearance always within the limitations of the contracted service requirements. The contractor agrees to maintain all the designated areas covered by this Agreement at such levels. The City Public Works Director, or his designated representative, shall be the sole judge as to the adequacy and quality of the tree maintenance. The work shall be done in accordance with The City of Del Mar’s Public Tree Policy Manual and the “The ‘Green Book’ Standard Specifications for Public Works Construction” 2018 edition including subsequent amendments, supplements and/or additions.
Where the City Public Works Director is mentioned in these provisions, it shall be noted that his designated representative may act on his behalf regarding administration of this agreement.
The term “tree” is used about both woody trees and palms in the language of this agreement, unless otherwise specified.
Complete pruning includes: raising the canopy height for building and right of way clearance, eliminating deadwood, crossing branches, and other safety concerns; shaping and thinning for the health for the health of the tree and for aesthetics.
The exact number of trees to be pruned at any one time will be determined when specific addresses and locations are provided.
Contractor is to provide all labor and equipment necessary to perform pruning operations as described in this contract.
All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree, following procedures of current industry standards, or as instructed by the City. All major pest problems shall be reported to the City Public Works Director within 24 hours from the initial identification via email.
1.1. SUPERVISION & STAFF
The Contractor shall assign a supervisor to be on site each working day, working regular working hours, for the duration of this contract. The contractor and its staff shall have skills, expertise, and experience in arboriculture; including pest control, soils, fertilizers and plant identification. The 12 July 7, 2025 Item 5
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supervisor must be fluent in the English language. The supervisor shall be thoroughly knowledgeable of the General and Special Provisions of this Agreement.
1.2. WORK LISTS
a) Grid Pruning - The Public Works Department will identify pruning locations by providing an annual list of specific trees to the Contractor, along with a specific pruning assignment such as full trim, clean, raise, or palm trimming. The Contractor shall document all work onto a City Contractor Work List; and record the location, species, size, work type, quantity, unit costs and lump sum amounts for each tree trimmed.
b) Removals and Plantings - The Public Works Department will provide a work list consisting of location, tree species, size, work type, quantity, unit costs and lump sum amounts. c) Inspection-The Contractor shall notify the Public Works Department Representative upon completion of each work list and shall not process any work list for invoicing until all sites on the list have been inspected by the Public Works Department Representative. Also, daily, or as required, the Contractor or its supervisor may walk the project with the Public Works Department Representative for determining compliance with the specifications or to discuss required work. Any tree(s), which in the opinion of the Public Works Department have not been pruned, removed or planted according to the conditions of the specifications set forth herein shall be brought to the attention of the Contractor and, if not corrected, payment to the Contractor will not be made until the condition is corrected. d) Service Requests and Location Lists - The Contractor could be given additional service requests and location lists each day, in addition to the weekly or grid schedule list. This work will be considered as normal work and not subject to emergency work cost or crew rental costs.
1.3. TREE INVENTORY AND WORK SHEETS
All trees that are in the tract, in which the Contractor is working, shall be recorded onto a City Tree Inventory List. The Tree Inventory along with the list of trees pruned/removed shall be given to the Public Works Department Representative monthly. Each field on the inventory sheet should be filled in as follows:
a) Right of Way – This is the public right of way (and/or tree maintenance easement) as recorded in the development plans. The measurement will be the width of the parkway, or in areas in which there is no parkway, the designated footage beginning from the curb face. b) Address – Consists of the house number and complete street name. If the tree is on the side of a corner house, the name of the intersecting street shall be included. c) Species – Including hybrids, varieties and cultivars.
Diameter at Breast Height (DBH) – The measurement of the trunk diameter at 4.5 feet from the base. Multi-trunk trees shall be recorded by using the DBH of the largest trunk followed by the letter M and the total amount of the trunks.
1.4. CREW RENTAL
The standard crew is three (3) workers, one (1) chipper truck, one (1) chipper and all necessary hand tools. The crew equipment can be modified to complete any type of miscellaneous tasks including special projects that may consist of extraordinary work.
1.5. EMERGENCY RESPONSE WORK SCHEDULE
Emergency response work may be required to mitigate safety hazards outside of normal working hours.
a) Emergency response work will not be performed without prior approval by the Public Works Department unless a condition exists wherein it appears there is a danger of injury to persons or property.
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b) Payment of emergency response work shall be in accordance with the hourly rates and unit prices in the Emergency Response Work Schedule.
c) The City reserves the right to cause any emergency response work deemed necessary by the Public Works Department to be performed by the City crews, other contractors, or day labor, at no cost to the Contractor.
d) Emergency response work is work performed after normal working hours or anytime during a 24‐ hour period that the Public Works Department deems an emergency. Emergency response work does not include service requests and location lists assigned during normal working hours (7 a.m. to 4 p.m. Monday through Friday, not including Holidays). e) Emergency Response and Crew Rental rates begin when the crew arrives on site and begins work, and end at the completion of the work requested by the City. Portal to Portal pay is not allowed.
1.6. SAFETY MEASURES
a) The Contractor shall obey and adhere to Cal OSHA requirements for worker safety, and ANSI Z133.1 Safety Requirements.
b) Any person working in proximity to electrical conductors shall be properly trained in electrical hazard recognition and avoidance, and possess the appropriate qualifications required by the State of California.
c) Any dead tree, tree with excessive decay, or tree with a substantial defect such as a split, crack, or unstable root system, shall be reported immediately to the Public Works Department.
d) The Contractor shall postpone any tree maintenance activity wherein a vehicle is in proximity and such activity has the likelihood of causing damage to vehicle. In such instances, it is the responsibility of the Contractor to immediately notify the vehicle owner and request to have the vehicle moved to a safe location. Any abandoned vehicle shall be reported to the San Diego Sheriff’s Dept.
1.7. PRESERVATION OF PROPERTY
a) The Contractor shall carefully protect from damage all trees, shrubs, ground covers, turf irrigation, water service, fences, sidewalk, buildings, automobiles, street lights, street signs, or any other facilities located on or adjacent to the job site. b) Should any direct or indirect damage or injury result to any public or private property by or because of any act, omission, neglect or misconduct in the execution of work, on the part of the Contractor or the Contractor’s employees, such property shall be restored by the Contractor, to a condition equivalent to that existing before damage occurred. c) The Contractor shall be responsible for the complete removal and replacement of trees lost due to the Contractor’s faulty maintenance or negligence, as determined by the Public Works Department. Replacement shall be made by the Contractor in the kind and size of trees as determined by the Public Works Department. Where there is a difference in value between the trees lost and the replacement of trees, this difference will be deducted from the contract payment. In all cases, the value of the trees lost will be determined by the Public Works Department, using the latest Council of Tree and Landscape Appraisers – Guide for Plant Appraisal.
1.8. PRESERVATION OF WILDLIFE
Reasonable efforts shall be taken to protect and preserve the nests, or nesting cavities, of beneficial birds and other beneficial animals, unless in‐so doing would create a hazardous condition.
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1.9. QUALITY OF WORK
The Contractor shall be committed to retaining the value of all trees in its care, and at no time under this contract agreement shall the Contractor decrease the value of any tree without written authorization from the Public Works Department. The Contractor shall be skilled in arboriculture and have the expertise necessary to perform all duties to the highest standard, as required in this agreement. The Public Works Director shall be the sole judge as to the adequacy and quality of maintenance.
1.10. DISEASE CONTROL
Any monocot or dicot species that is known to transmit an infectious disease prevalent in the landscape shall be pruned with handsaws, pole saws or reciprocating saws only. Prior to pruning, all saw blades must be sterilized by a ten (10) minute immersion in a bucket of water containing twenty-five (25) percent chlorine bleach. A fresh solution shall be mixed daily. Each tree shall be pruned utilizing a blade that has been sterilized in this fashion, thereby preventing tree-to-tree disease transmission via the saw blade. After a tree has been pruned, the saw blade shall not be utilized again until it has been sterilized by the ten (10) minute immersion method described above.
1.11. PRUNING – GENERAL REQUIREMENTS
a) Pruning shall be in strict accordance with all standards and methods as prescribed by the International Society of Arboriculture.
b) The Contractor shall prune to retain the natural structure of each tree species, unless otherwise directed by the Public Works Department, and have the knowledge and ability to determine each tree species response to pruning. Pruning patterns shall be consistent so that visual continuity is maintained, and the value of all City trees pruned is increased. c) The use of chain saws shall be restricted to those cuts that cannot be made with hydraulic, pneumatic, or manually operated lopping shears. All blades, chains and other cutting devices shall be kept sharpened, to make a clean final cut, with the bark intact and free from stripping or shredding. Wound dressings are not permitted. d) Pruning cuts shall be made carefully and at the proper location; this will be back to the parent branch or trunk, just to the outside of the branch collar and branch bark ridge. e) Branch cuts shall be kept as small as possible to prevent excessive decay. No live branch greater than eight (8) inches in diameter (measured at the base of the branch) shall be removed without authorization from the Public Works Department, unless said branch is weakly attached or has other significant defect.
f) Limbs, measuring two (2) inches or greater in diameter, shall be removed using the threecut method. g) When pruning mature trees, no more than twenty-five (25) percent of the leaf-bearing canopy should be removed. Live Oaks are limited to ten (10) percent. h) When reducing the length of a limb back to a lateral branch, the lateral should be at least one-third the diameter of the portion removed.
i) Young trees shall be pruned primarily to improve structure. j) Private trees encroaching upon a City sidewalk or street, and are not providing proper height clearance requirements, shall be raised on the street-side only to mitigate nuisance or hazard. The cost shall be adjusted to one half that for complete raise. k) The use of climbing spurs, gaffs, or any other climbing devise that causes puncture wounds is prohibited, except for aerial rescue efforts, or during removals. l) The Contractor shall not prune any tree(s), which have been pruned by a resident or homeowner and have been trained, cut, or sheared in such a way to form a hedge, espalier, or picturesque shape, and have not been trained in the normal landscape shade tree standard of pruning. Such trees shall not be recorded on the work list. These trees 15 July 7, 2025 Item 5
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are to be noted, and the Contractor shall inform the Public Works Department of them by address.
m) Any inappropriate piece of metal, wire, rubber, wood, or other material that is damaging the growing tissue of a tree or predisposes the tree to irreparable damage in the future, shall be removed. If it is determined that the material cannot be removed without further damage to the growing tissue of the tree, it shall not be removed, but necessary actions shall be taken to reduce the impact of this material to the tree by cutting out as much of the exposed surface of it as possible.
n) Vines that are entwined on the trunk or throughout the limb structure shall be removed with caution, avoiding injury to tree.
1.12. PRUNING – WORK TYPE DESCRIPTIONS
The following four work type descriptions may be assigned to the Contractor. All general requirements for pruning shall be followed.
a) Grid Pruning – Grid pruning means routine tree pruning per pre-designated districts/grids on a scheduled cycle or any grouping of seven (7) or more trees near one another, within an approximate 200-yard radius, and shall be paid as grid pruning even when off the regularly scheduled district/grid plan.
b) Full Pruning - The objective is to improve tree structure, reduce wind sail effect, allow for improved light penetration, provide proper clearances, and to remove dead or other undesirable limbs. Selective pruning shall be implemented; any or all pruning techniques shall be applied depending on the requirements of each tree. These include, structural pruning, crown cleaning, crown thinning, crown reduction, crown raise and crown restoration.
c) Crown Raise - In areas where raises are specified, no other type of pruning shall be done.
A crown raise is removal of lower branches only, to provide proper height clearance.
Fourteen and one-half (14.5) feet clearance is required over streets, where applicable.
Nine (9) feet clearance is required over parkways and sidewalks. Eleven (11) feet clearance is required over equestrian trails. To avoid destroying the natural structure of small trees, they shall not be raised to the afore mentioned specifications. Instead, such trees shall be pruned to reduce the length of the obstructing limbs. d) Crown Cleaning - In areas where cleaning is specified, no other type of pruning shall be done. Crown cleaning is the removal of dead, dying, diseased, broken and weakly attached branches. Crown cleaning shall also include crown raise, when needed to provide proper clearance.
e) Crown Reduction - In areas where height issues are specified, no other type of pruning shall be done. Crown reduction is used to reduce the height and/or spread of a tree.
Thinning cuts are most effective in maintaining the structural integrity and natural form of a tree and in delaying the time when it will need to be pruned again. The lateral to which a branch or trunk is cut should be at least one-half the diameter of the cut to be made. f) Palm Pruning – Palm fronds are to be removed so that a 90-degree angle is achieved.
The angle shall be measured from the horizontal axis of the growing point base. All dead fronds, flower stalks and fruit stalks shall be removed and cut as close to their base as possible without damaging adjacent fronds or trunk tissue. Loose petioles from previous pruning operations shall be removed carefully. When pruning palms in the Phoenix genus it is imperative to sterilize all pruning equipment to avoid possible tree-to-tree transmission of the disease Fusarium oxysporum.
1.13. SELECTIVE PRUNING
When performing any of the pruning work types, it is imperative to employ selective pruning to prevent over pruning. If any tree in an assigned area requires a lesser amount of pruning than what has been assigned, only that which is necessary will be performed. 16 July 7, 2025 Item 5
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1.14. TREE REMOVALS
a) All tree removal operations shall be in strict accordance with the methods prescribed by the International Society of Arboriculture.
b) Trees designated for removal by the Public Works Department will be marked with a DOT, using white paint, on the trunk, just above the root collar of the tree. If for any reason there is doubt regarding the trees(s) to be removed, the Public Works Department will be contacted before work commences.
c) Felling is permitted providing it can be safely achieved without endangering surrounding property and will not interfere with vehicular traffic. A tag line(s) shall be used to direct fall always. All bystanders shall be kept at a safe distance from the work site. d) Trees too large to fell shall be removed in sections. Each section shall be cut into a size that can be handled easily and safely by one tree worker. If section is too heavy for one worker, it shall be rigged and lowered to the ground. The means of lowering shall be acceptable to the Public Works Department.
e) Stump grinding shall be incorporated with the removal of the tree and performed on the same day. The underground service alert regional notification center (Dig Alert) must be called prior to the start of the removal list, to allow enough time for each site to be marked before work begins.
f) The depth of stump grind shall be no less than eighteen (18) inches below lowest surface grade. The grind shall comprise the entire stump below soil surface and any uplifted portion of the soil caused by the root flare. Exposed roots, whether in the public right of way or private property, shall be traced and ground or chopped out to a depth of no less than eight (8) inches below the lowest surface grade. If irrigation is damaged it shall be repaired immediately. The site shall be backfilled with a mix of 60% soil and 40% of the remaining wood chips; then firmly tamped down to allow for as little settling as possible.
All excess wood chips and soil shall be hauled away. When complete, the work site shall be level and at the original soil grade of the surrounding area.
1.15. TREE PLANTING AND STAKING
a) Trees purchased by the Contractor shall comply with the specifications set forth in the Standards for Purchasing Container-Grown Landscape Trees by the California Department of Forestry and fire Protection.
b) All trees shall be planted according to the Standards prescribed by the International Society of Arboriculture. The standard plan for tree planting, as per Standard Plans for Public Works Construction (SPPWC), Std. Plan No 518-3, Sheet 2, shall be followed. c) Prior to planting, the natural root flare must be identified. Any soil that may be covering the root flare must be removed. The planting hole shall be dug to a size of two times the width of the root ball, leaving the bottom firm, to prevent the tree from settling. The container shall be removed carefully to prevent root or stem damage; the tree shall not be pulled by the stem. If the container does not come off easily, it shall be cut on one or more sides, from top to bottom, to allow its removal. Circling roots shall be separated and spread outward. Densely matted roots that cannot be teased apart shall be cut cleanly in two places.
d) The tree shall be lifted by the root ball only and carefully placed in the planting hole. The root ball shall be oriented so that the tree stands vertical, with the top of the root ball approximately one to two inches higher than the soil grade. Backfill shall be native soil only with no rocks greater than three inches diameter. Soil shall not be placed on top of the root ball. Displace air pockets in the backfill by moderately tamping with shovel handle and watering in. Check for settling and add backfill if necessary. To avoid compaction of the soil, do not tamp the backfill with excessive pressure or use broad, heavy objects. 17 July 7, 2025 Item 5
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e) Any tree that can stand upright without support and would be able to withstand prevailing winds along with yearly Santa Ana wind occurrences shall not be staked. f) If upon determining a tree cannot support itself, two stakes of good quality treated lodge pole pine not exceeding eight feet in length and no more than two and one-half inches in diameter, shall be used. The stakes shall be placed in a northwest / southeast configuration to give maximum support during heavy wind conditions and placed outside the root ball, avoiding any damage to roots. Stakes shall be pounded down until sufficiently stable. The top of the stakes interfering with branch structure shall be cut off below the lowest branch where the tree’s growth habit permits.
g) Trees shall be tied to stakes using rubber cinch ties, thirty-two inches in length, attached by a method of a figure eight loop between the tree trunk and each stake. Ties shall be attached to stakes with galvanized nails driven into the stakes. A minimum of two ties shall be used, placed high enough on the trunk to support the crown. Additional ties shall be placed lower on the trunk if needed to straighten. Ties shall be taught enough to prevent trunk from rubbing against the stakes, but with a modest amount of slack to allow movement of the tree. Ties shall not be placed in branch crotches. h) A plastic guard shall be placed loosely around the base of the trunk. i) A watering basin shall be placed around the outer edge of the root ball in areas where runoff will occur. The basin shall be in the form of a tightly compacted soil berm, three inches in height. A watering basin is not required on turf or dense groundcover.
1.16. STAKING ONLY
The Contractor shall stake any tree that is unable to stand upright on its own, whether the existing stakes have become loosened, damaged, incorrectly installed, or where the stakes are absent.
This work shall be performed in any area where the contractor is pruning or where otherwise directed by the Public Works Department. All the standards shall be followed.
1.17. STAKE REMOVAL
The Contractor shall remove stakes from trees that have achieved enough stability and grown to at least three (3) inches diameter at breast height (DBH). The stakes should be pulled completely out of the ground when possible; otherwise, the stakes shall be cut down below grade and backfilled with soil. All undamaged tree stakes that are suitable for re-use shall be returned to the City. The Contractor shall dispose of all damaged tree stakes. Stake removal shall be performed in any area where the contractor is pruning, and there shall be no extra charge incurred.
1.18. REMOVAL OF BRUSH AND DEBRIS
The Contractor shall be responsible for the removal and disposal of all debris, i.e. wood, branches, brush, chippings, and any other material resulting from tree maintenance operations. a) Contractor must comply with all state, county and local laws and ordinances applicable to and governing such disposal.
b) Disposal of all Eucalyptus wood infested with the larvae of the Eucalyptus Long Horned Borer shall follow the State of California Public Resources Code, Article 5, Section 4714.5.
1.19. TREE WATERING
Watering is to be performed by a one-man crew with a water truck. Contractor shall include the pricing to water newly planted trees for the first year after initial planting. Watering will occur along various routes including landscape medians, parkways, parks, and City facilities. At the discretion of the Public Works Department, older trees will be included on a watering schedule.
1.20. ARBORIST SERVICES
On occasion, the City requires tree evaluations including written reports. The Contractor shall provide an hourly rate for an Arborist that can respond to the City’s request(s) for the preparation 18 July 7, 2025 Item 5
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of detailed arborist reports, tree risk assessment reports, tree evaluations and site inspections.
Reporting can be generated on as little as one tree to an entire urban forest population and is handled on a case-by-case basis.
1.21. MILLING
On occasion, the City may request for some of the removed Urban Forest material be milled down for special projects. The Contractor shall provide a per foot milling cost of this material. Milling can be performed on or off site.
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EXHIBIT “B”
FEE SCHEDULE
ITEM DESCRIPTION UNIT
UNIT COST
FY25/26
UNIT COST
FY26/27
UNIT COST
FY27/28
Pruning
1 Street Tree Pruning Each $ 75.00 $75.00 $80.00
2 Full Prune/Service Request Tree Pruning 0-12” DBH Each $ 90.00 $90.00 $95.00 3 Full Prune/Service Request Tree Pruning 13-24’ DBH Each $170.00 $170.00 $180.00 4 Full Prune/Service Request Tree Pruning 25” & over DBH Each $325.00 $325.00 $375.00 5 Coco/King Palm Pruning Each $70.00 $70.00 $80.00
6 Washingtonia Robusta Pruning Each $95.00 $95.00 $105.00 7 Date Palm Pruning Each $275.00 $275.00 $295.00
Skinning
8 Palm Tree Skinning Linear Foot $30.00 $30.00 $35.00
Tree and/or Stump Removal
9 Tree and Stump Removal (regardless of size) Dia. Inch $49.00 $49.00 $52.00 10 Tree Only Removal (regardless of size) Dia. Inch $35.00 $35.00 $37.00 11 Stump Only Removal (regardless of size) Dia. Inch $18.00 $18.00 $20.00
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Root Pruning
12 Root Prune Trees (typical 10 foot length) Linear Foot $20.00 $20.00 $22.00 Tree Planting
13 Plant 15-gallon tree Each $200.00 $200.00 $225.00
14 Plant 15-gallon tree with Root Barrier Each $225.00 $225.00 $250.00 15 Plant 24” box tree Each $400.00 $400.00 $425.00
16 Plant 24” box tree with Root Barrier Each $425.00 $425.00 $450.00 17 Plant 36” box tree Each $1,300.00 $1,300.00 $1,450.00 Watering
18 Tree Watering Day $855.00 $855.00 $900.00
Rental
19 Crew Rental Man Hour $95.00 $95.00 $100.00
20 Specialty Equipment (i.e., Crane, 95-ft Aerial Tower) Hour $175.00 $175.00 $185.00 Emergency Services
21 Emergency Response (Regular Business Hours, Mon-Fri) Man Hour $95.00 $95.00 $100.00 22 Emergency Response (Evening, Weekend, Holidays) Man Hour $129.00 $129.00 $135.00 Consultation
23 Certified Arborist Services Hour $170.00
$170.00 $180.00
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Plant Health Care
24a Tree Canopy Spraying from Ground Level Per Dia.
inch $7.00 $7.00 $7.50
24b Tree Canopy Spraying from Aerial Per Dia.
inch $7.00 $7.00 $7.50
24c Insecticide or Fungicide Trunk Banding Per Dia.
inch $8.00 $8.00 $8.50
24d PGR Trunk Banding Per Dia.
inch $7.00 $7.00 $7.50
24e Insecticide or PGR Soil Application (Cambistat) Per Dia. inch $7.00 $7.00 $7.50
25f Insecticide or Fungicide Soil Application Per Dia.
inch $7.00 $7.00 $7.50
25g Soil Injection Fertilization Per Dia.
inch $8.00 $8.00 $8.50
25h Soil Drenching Fertilization Per Dia.
inch $8.00 $8.00 $8.50
25i Trunk Injection (Insecticide/Miticide) Per Dia.
inch $9.00 $9.00 $9.50
25j Trunk Injection (Fungicide) Per Dia.
inch $9.00 $9.00 $9.50
25k Trunk Injection (Insecticide & Fungicide Combo) Per Dia. inch $10.00 $10.00 $10.50
25l Avermectin Class Insecticide Injection Per Dia.
inch $11.00 $11.00 $11.50
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City of Rialto
Legislation Details (With Text)
File #: 24-1442 Version: 1 Name:
Type: Agenda Item Status: Agenda Ready
File created: 5/16/2024 In control: City Council
On agenda: 5/28/2024 Final action:
Title: Request City Council to: 1) Award a Contract Services Agreement with West Coast Arborists, Inc., a California C Corporation, for Tree Trimming and Removal Services for Fiscal Year 2024/2025 in the Amount of $550,000; and 2) Authorize the City Manager or their Designee to Execute all Related Documents.
(ACTION)
Sponsors:
Indexes:
Code sections:
Attachments: 1. Attachment 1 - Abstract of Bids.pdf, 2. Attachment 2 - Conflict of Interest Form.pdf, 3. Attachment 3 - WCA Professional Service Agreement 05-16-24.pdf
Date Ver. Action By Action Result
For City Council Meeting May 28, 2024
TO: Honorable Mayor and City Council
APPROVAL: G. Michael Milhiser, Interim City Manager
FROM: Tim Sullivan, Director of Maintenance and Facilities Request City Council to: 1) Award a Contract Services Agreement with West Coast Arborists, Inc., a California C Corporation, for Tree Trimming and Removal Services for Fiscal Year 2024/2025 in the Amount of $550,000; and 2) Authorize the City Manager or their Designee to Execute all Related Documents.
(ACTION)
RECOMMENDATIONS:
Staff requests that the City Council:
1. Award a Contract Service Agreement to West Coast Arborists Inc., in the amount of $550,000 for Fiscal Year 2024/2025; and
2. Authorize the City Manager or their Designee to execute all related documents.
BACKGROUND:
The care of City-owned trees is an important responsibility assigned to the Maintenance and Facilities Department under Municipal Code 11.08.020- Street Trees, Jurisdiction and Control: “The planting and maintenance of all trees in or upon any street, park, parkway or public property in the city, and the pruning, trimming and removal of the same, shall be at all times subject to the supervision of the director, under the authority of the city council.” The City currently has an estimated inventory of 23,029 publicly maintained trees, trimmed on an City of Rialto Page 1 of 3 Printed on 5/24/2024
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File #: 24-1442, Version: 1
The City currently has an estimated inventory of 23,029 publicly maintained trees, trimmed on an approximate six-year cycle based on available funding.
On June 30, 2024, the City will have completed a five-year contract with West Coast Arborists, Inc. (WCA) for a commutative total expenditure of $2,451,622.
WCA provides essential support for the maintenance and health of the City's trees. From 2019 to 2024, WCA has completed various tree care tasks, such as planting, trimming, and updating a tree inventory. Currently, the estimated value of the City’s urban forest is $65.6 million. A performance summary for Fiscal Years 2019-2024 is summarized in Table 1 below.
Table 1
ANALYSIS/DISCUSSION:
On April 3, 2024, the City of Rialto released a Request for Bids (RFB) #24-025 for Tree Management Services and published the Notice Inviting Bids on the PlanetBids.com website. The City’s Purchasing Department received five (5) Bids. A copy of the Bid Abstract is included as Attachment
1. The lowest responsible and responsive bid was submitted by West Coast Arborists. Staff reviewed the bid and found WCA to be properly licensed and qualified. Staff recommends that the City Council accept the bid received by WCA as the lowest responsible and responsive bidder. A copy of WCA’s Disclosure Form is included as Attachment 2, and a copy of the Contract Services Agreement is included as Attachment 3.
The Contract Services Agreement with WCA will be a multi-year contract for an initial three (3) year term beginning July 1, 2024, through June 30, 2027, with the option to extend the agreement for two (2) additional one (1) year terms expiring June 30, 2029, which has been agreed upon by both parties and based on satisfactory performance.
ENVIRONMENTAL IMPACT:
The request is not a “Project” as defined by the California Environmental Quality Act (CEQA).
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File #: 24-1442, Version: 1
The request is not a “Project” as defined by the California Environmental Quality Act (CEQA).
Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
GENERAL PLAN CONSISTENCY:
This action is consistent with Guiding Principle 3A in the General Plan:
Our City government will lead by example, and will operate in an open, transparent, and responsive manner that meets the needs of the citizens and is a good place to do business.
LEGAL REVIEW:
The City Attorney’s Office has reviewed the agreement and approved it as to form.
FINANCIAL IMPACT:
Operating Budget Impact
The operating budget will incur costs for tree trimming, removals, stump grinding, and emergency callouts within Landscape Maintenance Districts and City-owned properties. $550,000 is budgeted and available in the following accounts for Citywide Tree Trimming and Removal Services for Fiscal Year 2024/2025.
Capital Improvement Budget Impact
This action has no impact on the capital improvement budget.
Business Licensing:
Prior to the execution of the Contract Services Agreement, the vendor shall submit a yearly business license application and pay a Business License tax at the rate of $604, as well as Administration and State fees.
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City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Ashlea Houston, Management Analyst
Clem Brown, Assistant City Manager
Via Ashley Jones, City Manager
DATE: July 7, 2025
SUBJECT: Adoption of an Ordinance to Regulate Bicycles, Including Electric Bicycles, in the City of Del Mar
REQUESTED ACTIONS/RECOMMENDATION:
Staff recommends that the City Council adopt the ordinance (Attachment A) amending Chapter 8.12, San Dieguito Lagoon and River, and adding Chapter 14.54, Bicycles, to the Del Mar Municipal Code (DMMC) regulating the use of bicycles, including e-bikes, in the City of Del Mar.
BACKGROUND:
In Del Mar, as in other neighboring jurisdictions, the rise in e-bike use has highlighted the need for local regulations to enhance safety for pedestrians and cyclists. Bicycles, including e-bikes, are regulated by the California Vehicle Code (CVC); however, cities may adopt local regulations by ordinance for their specific needs.
The San Diego County Sheriff’s Department (Sheriff’s Department) supports consistent enforcement across the North Coastal Sheriff’s Station cities of Del Mar, Encinitas, and Solana Beach. Encinitas and Solana Beach adopted updated e-bike regulations in 2023.
As a result, the Fiscal Year (FY) 2024-25 City Council Work Plan includes a Tier 2 item to align Del Mar’s e-bike regulations with those cities.
On April 7, 2025, the City Council held a public hearing to introduce an ordinance to add Chapter 14.54 to the DMMC, regulating bicycle/e-bike activity in the City. The Sheriff’s Department collaborated with City staff on the proposed regulations, which were substantively similar to those of Encinitas and Solana Beach. During the public hearing, the Council voted to approve the introduction of the ordinance with a minor amendment described in option two of a public communication prepared by staff after the posting of the agenda packet (i.e., staff Red Dot). The amendment clarified when a cyclist must ride in a bike lane, and when exceptions apply under the CVC. The Council also directed staff to return with more information about how to regulate bikes on sidewalks. The April 7 agenda report and Red Dots for Item 10 may be accessed in the following link:
https://www.delmar.ca.us/DocumentCenter/View/9910/04072025-Item-10-AgendaReport_Red-Dots. 1 July 7, 2025 Item 6
City Council Agenda Report
Adoption of Ordinance to Regulate Bicycles, Including Electric Bicycles, in Del Mar July 7, 2025
On June 2, 2025, the item returned for a Council discussion and direction regarding trail and sidewalk restrictions for bicycles and e-bikes. For trails, staff proposed amending DMMC Chapter 8.12 to expressly permit bicycles, including class 1 and 2 e-bikes, on the portion of the Coast to Crest Trail located in the City of Del Mar. This amendment would align Del Mar with neighboring jurisdictions and promote consistent enforcement. For sidewalks, staff presented multiple options for City Council consideration. The options, ordered from least to most restrictive were as follows:
1. Prohibit bicycles on sidewalks in business districts and when a bike lane is present.
2. Prohibit bicycles on all sidewalks, with exceptions for specified areas, and when reasonably necessary to leave the road to avoid debris or other hazardous conditions.
3. Prohibit bicycles on all sidewalks.
Option 1 maintains the same restrictions proposed on April 7, aligning with those of Encinitas and Solana Beach. Option 2 establishes citywide sidewalk restrictions, with exceptions for specified areas and hazardous conditions. Option 3 establishes citywide sidewalk restrictions.
The City Council discussed the proposed options and identified option 2 as their preferred approach to balance pedestrian safety and cyclist mobility on sidewalks. The Council directed staff to incorporate the sidewalk restrictions in option 2, along with Del Mar’s proposed bicycle regulations for the Coast to Crest Trail, into a revised ordinance for Council consideration at an upcoming meeting. The June 2 agenda report for Item 14 may be accessed in the following link:
https://www.delmar.ca.us/DocumentCenter/View/9923/ 06022025_Item-14---Bike-and-EBike-Regulations.
DISCUSSION/ANALYSIS:
On June 16, 2025, the City Council held a public hearing to re-introduce an ordinance amending Chapter 8.12 and adding Chapter 14.54 to the DMMC to regulate bicycles/ebikes in Del Mar. The ordinance incorporated the provisions of the original ordinance introduced on April 7, with revisions to address the updated trail and sidewalk regulations discussed on June 2. The June 16 agenda report and Red Dot for Item 8 may be accessed in the following link:
https://www.delmar.ca.us/DocumentCenter/View/9942/06162025-Item-8-Agenda-Reportand-Red-Dot Prior to the meeting, the San Diego Bike Coalition submitted a written public comment opposing the proposed sidewalk restrictions because they would be more restrictive than the sidewalk regulations in Encinitas and Solana Beach and could lead to confusion among riders and law enforcement in determining when road conditions are considered hazardous. Additional public comment and Council discussion led to a reconsideration of Del Mar’s regulations for bikes on sidewalks to align them with Encinitas and Solana Beach, as proposed in option 1 of the June 2 agenda report and the original April 7 ordinance.
2 July 7, 2025 Item 6
City Council Agenda Report
Adoption of Ordinance to Regulate Bicycles, Including Electric Bicycles, in Del Mar July 7, 2025
Council also discussed including the sidewalks adjacent to Powerhouse Park and 15th Street south of Camino del Mar as areas where bikes on sidewalks should not be allowed due to high pedestrian use. The City Council then voted to introduce the ordinance with an amendment to incorporate the sidewalk restrictions outlined in option 1 of the June 2 agenda report, and prohibit bikes on the sidewalks adjacent to Powerhouse Park and along 15th Street south of Camino del Mar.
Upon further review with the City Attorney, staff determined that the sidewalk adjacent to Powerhouse Park is next to a bike lane and would therefore be prohibited under the provisions of option 1. Additionally, the definition of "Business District” in the amended Ordinance (Attachment A) includes the southern section of 15th Street due to its location within the Village Center District of Del Mar.
In summary, the amended Ordinance (Attachment A) adds Chapter 14.54 to the DMMC, which defines bicycles and e-bikes based on the CVC; specifies regulations applicable to riders and their passengers; gives the Sheriff’s Department authority to divert first-time bicycle/e-bike offenders to a bicycle safety training program rather than issuing a citation; and amends Chapter 8.12 to expressly permit bicycles, including class 1 and 2 e-bikes, on the Coast to Crest Trail.
If adopted by the City Council, the ordinance would be effective 30 days after adoption.
FISCAL IMPACT:
There is no fiscal impact or action to be taken related to this agenda item.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
E-Bike Safety – Municipal Code Amendments is a Tier 2 City Council priority for FY 2024-2025.
ATTACHMENTS:
Attachment A – Proposed Ordinance to Regulate Bicycles/E-Bikes 3 July 7, 2025 Item 6
Attachment A
ORDINANCE No. XXXX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING THE DEL MAR MUNICIPAL CODE
CHAPTER 8.12 SAN DIEGUITO LAGOON AND RIVER, AND
ADDING CHAPTER 14.54 BICYCLES, REGULATING BICYCLES,
INCLUDING ELECTRIC BICYCLES, IN THE CITY OF DEL MAR
WHEREAS, the City of Del Mar (City) enacted Title 8 of the Del Mar Municipal Code (DMMC) to regulate beaches, waterways, and parks within the City; and WHEREAS, the City enacted Title 14 of the DMMC to regulate traffic within the City; and
WHEREAS, violations of DMMC Title 8 and 14 provisions are generally punishable as infractions, unless otherwise expressly stated; and
WHEREAS, the City has seen an increase in the use of electric bicycles, also commonly referred to as “e-bikes”, within the City; and WHEREAS, the City Council desires to adopt provisions regulating the use of bicycles within the City, including e-bikes, to continue protecting the public health, safety and welfare of the community and its residents and visitors, including by enhancing traffic and pedestrian safety; and
WHEREAS, the City Council further desires to allow first-time offenders who violate any such provisions with an opportunity to take an approved bicycle training safety course in lieu of receiving a citation.
NOW, THEREFORE, the City Council of the City of Del Mar, California, does hereby ordain as follows:
SECTION ONE:
The above recitals are true and correct and are incorporated by reference into this action.
SECTION TWO:
That Subsection (D) of Section 8.12.030 be amended in the Del Mar Municipal code as follows:
Chapter 8.12 – San Dieguito Lagoon and River
8.12.30 Prohibited Activities.
D. Bicycles and similar non-motorized vehicles shall be permitted only on trails and walkways designated and signed as permitting bicycle access, with the exception of the Coast to Crest Trail, which shall expressly permit bicycles, including class 1 and class 2 electric bicycles as defined by California Vehicle Code Section 312.5, as that Section may be amended from time to time.
4 July 7, 2025 Item 6
Ordinance No. XXXX
SECTION THREE:
That a new Chapter 14.54 be added to the Del Mar Municipal Code as follows:
Chapter 14.54 – Bicycles
14.54.010 – Purpose. The purpose of this Chapter is to establish regulations regarding the use of Bicycles and Electric Bicycles on any public roadway, street, highway, parkway, rightof-way, alley, or other public property within the City of Del Mar.
14.54.020 – Definitions. For purposes of Chapter 14.54, the following definitions shall apply:
Bicycle shall have the same meaning as ascribed in California Vehicle Code Section 231, as that section may be amended from time to time. The term Bicycle as used herein shall include Electric Bicycles, as defined below.
Electric Bicycle (E-bike) shall have the same meaning as ascribed in California Vehicle Code Section 312.5, as that section may be amended from time to time.
Business District shall mean the Village Center District, as outlined in the Community Plan (General Plan), and any commercial zone in the City of Del Mar.
14.54.030 – Laws Applicable to Persons Operating and/or Riding Bicycles.
A. Any person operating or riding a Bicycle shall exercise reasonable care and safety, and shall observe all applicable laws, including, but not limited to, yielding to pedestrians and obeying the instructions of official traffic control signals, signs, and other devices applicable to vehicles.
B. Any person operating or riding a Bicycle upon a roadway shall be granted those rights and subject to those duties established by the laws of the State of California and by this Title, which are applicable to persons operating or riding in a vehicle, except for those provisions that, by their nature, can have no application.
C. It shall be unlawful for any person required by the California Vehicle Code to wear a helmet while operating or riding a Bicycle to wear the helmet in any way other than the fashion for which the helmet is designed to be worn, including, but not limited to, the use of straps and strap closure mechanisms.
D. It shall be unlawful for any person operating or riding a Bicycle to cling or attach themselves or the Bicycle to any other moving vehicle.
14.54.040 – Areas Where Riding Bicycles is Prohibited.
Within the City of Del Mar, it shall be unlawful for any person to ride a Bicycle in, on or upon:
A. Any sidewalk in a Business District.
5 July 7, 2025 Item 6
Ordinance No. XXXX
B. Any sidewalk posted with signs prohibiting such riding.
C. Any street or sidewalk with a designated bicycle path or way, requiring such riding to be within the designated bicycle lane, unless an exception applies in accordance with Section 21208 of the California Vehicle Code, as that Section may be amended from time to time.
D. Any park or preserve (consistent with Section 8.04.090 of this Municipal Code).
E. Any trail or walkway within the confines of the San Dieguito Lagoon and River Valley, unless designated and signed as permitting Bicycle access, with the exception of the Coast to Crest Trail, which shall expressly permit Bicycles, including class 1 and class 2 Electric Bicycles as defined in California Vehicle Code Section 312.5, as that Section may be amended from time to time (consistent with Section 8.12.030 of this Municipal Code).
14.54.050 – Enforcement.
In lieu of the imposition of the penalties authorized by this Title and/or the filing of charges in a court of competent jurisdiction, the Sheriff or Chief of Police or designee may allow a firsttime violator of this Chapter to complete an agency-approved bicycle training safety course, if and when such a program is available.
SECTION FOUR:
The City Council finds that approval of this Ordinance is exempt from the preparation of an environmental document pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15378. This action does not constitute a “project” under the definition set forth in CEQA Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA.
No further action under CEQA is required.
SECTION FIVE:
This Ordinance was introduced by the City Council on June 16, 2025.
SECTION SIX:
The City Clerk is direct to prepare and have published a summary of this Ordinance no less than five days prior to the consideration of its adoption and again within 15 days following adoption indicating votes cast.
SECTION SEVEN:
If any section, subsection, subdivision, paragraph, sentence, clause, phrase or portion of this Ordinance is, for any reason, held invalid or unconstitutional, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance.
SECTION EIGHT:
Upon adoption, the Ordinance will take effect and be in force 30 days from the date that the City Council takes action to adopt the Ordinance.
6 July 7, 2025 Item 6
Ordinance No. XXXX
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a regular meeting held on the 7
th day of July 2025.
____________________________
Terry Gaasterland, Mayor
City of Del Mar
APPROVED AS TO FORM:
____________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Ordinance No. XXXX, which has been published pursuant to law, and adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 7 th day of July 2025,
by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
______________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
7 July 7, 2025 Item 6
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Ashlea Houston, Management Analyst
Via Ashley Jones, City Manager
DATE: July 7, 2025
SUBJECT: Community Support Program Funding Requests and Agreements for Fiscal Years 2025-2026 and 2026-2027
REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Approve the recommended Community Support Program Funding Agreements for Fiscal Years (FY) 2025-2026 and 2026-2027 (Attachments A and B); and 2) Authorize the City Manager to execute the Agreements and related documents.
BACKGROUND:
Each budget cycle, the City solicits requests from local non-profit organizations and allocates approximately $10,000 annually for funding services to address unmet community needs. This is separate from the approximately $110,000 annually, that the City provides to local non-profit partners that provide services that would typically otherwise be provided by the City. These partners include the Del Mar Community Connections (DMCC); Del Mar Village Association (DMVA); and Regional Task Force on Homelessness (RTFH) to cover the City’s proportional share for the annual Point in Time Count.
DISCUSSION ANALYSIS:
For Fiscal Years 2025-2026 and 2026-2027, the City received four (4) Community Support Program grant applications from local non-profit organizations. Per City Council Policy 104, funding recommendations to the City Council from staff should be based on the effectiveness of the organization in meeting a community need; effectiveness of the services or programs that directly serve the residents of Del Mar; and the effort to deliver cost-efficient benefits to low and moderate-income residents. Staff reviewed the applications against these criteria and determined that two (2) of the applications received were eligible for funding. Staff is recommending that the City Council approve Agreements with Community Resource Center (CRC) and Free Flight (FF), as further discussed below.
The two recommended grant applications meet the Community Support Funding criteria outlined in Council Policy 104 because they both maintain programs and services that directly enhance the quality of life of the Del Mar community and its residents; have established a new level of service that would otherwise be unmet in the community; are able to provide cost effective delivery of benefits to low and moderate income residents; are organizations that are self-sufficient without City assistance; and have the capacity and plans to expend the grant funds in a timely manner.
Detailed submittals along with each grant funding agreement are included as Attachments A and B. The financial impact of these requests is detailed in the following summary table:
1 July 7, 2025 Item 7
City Council Agenda Report
Community Support Program Funding Requests
July 7, 2025
Organization Years
Requested
Proposed Project
or Program
Recommended
Funding
Amount
Community Resource Center FY 2025-2026
FY 2026-2027
Food & Nutrition
Center
$5,000
$5,000
$10,000
Free Flight FY 2025-2026
FY 2026-2027
Junior Docent
Program
$5,000
$5,000
$5,000
TOTAL FY 2025-2026
FY 2026-2027
$10,000
$10,000
$20,000
More information including how the requested grant funding would be used by each requesting entity is provided below.
FY 2025-2026 and 2026-2027 Funding Requests
Community Resource Center
The Community Resource Center (CRC) is a non-profit organization focused on addressing issues of homelessness and hunger in North San Diego County. In the last budget cycle, the CRC utilized the Community Support Funding Program to fund its Food & Nutrition Center (FNC), an essential program providing free nutritious fresh food - produce, meat, and dairy - along with nonperishable food and hygiene items (including diapers). As a direct result of the program, 36 Del Mar residents received healthy food and personal care items from FNC.
The FNC is an ongoing, fully implemented program operating year-round. CRC's households receive an average economic benefit of $450 per month, allowing scarce dollars to be used on other necessities, such as rent, utilities, transportation, or medicine, serving to keep them in their homes. In 2024, more than 6,211 individuals including domestic violence survivors, received these distributions at 16,795 visits to the FNC. Almost 100% have very low incomes, at or below 80% Area Median Income. 41% are experiencing homelessness, 57% are female, 17% are seniors 65+, and ethnicity is diverse. There are more than 75,000 food insecure people in coastal North County and 1/3 of them are children with communities of color most affected.
During each year of the grant term, the CRC will aim to serve 15-20 low income Del Mar residents.
Free Flight
Free Flight (FF) is a Del Mar non-profit organization that promotes affordable animal interaction programs and personalized educational programming, making a unique piece of the natural world accessible to over 10,000 individuals from the greater San Diego region of all ages, backgrounds, abilities, and experience levels every year. FF puts the most effort into focusing on children, young adults, and seniors throughout these communities. In the last budget cycle, FF utilized the Community Support Funding Program to fund its Junior Docent Program. 2 July 7, 2025 Item 7
City Council Agenda Report
Community Support Program Funding Requests
July 7, 2025
For FYs 2025-2026 and 2026-2027, FF is requesting $5,000 per fiscal year, for a total of $10,000, to again fund their Junior Docent Program. The Junior Docent program is a pre-service volunteer program for high school students, age 14-17. Selected applicants spend one week training with an Education & Outreach coordinator to learn about companion parrot husbandry and effective guest interactions. Upon completion of training, Junior Docents commit to at least one 2-hour shift per month for one year. Those who show great promise as docents are offered additional training opportunities to further assist with parrot camps for younger students, guided tours, scout troop badge workshops, and other outreach events.
The unique program fulfills an important need for young adults in the Del Mar community. For students interested in working in zoological, animal care, or veterinary careers in the future, FF is one of the only locations in the county that provides hands-on learning opportunities in exotic avian care. For those interested in careers in public engagement and civic service, it is a place to learn how to interact with and engage the public in meaningful conversations about topics they are passionate about. The program is in high demand and the application process is competitive.
In the past, FF charged participants $150 each to cover the cost of the program; however, through funding from the Community Support Program, FF intends to invest in Del Mar’s youth and offer free participation to all selected applicants for two years. FF will also offer a $350 stipend to one alumni intern each year to assist as an Outreach & Education coordinator throughout the week of training.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item. Sufficient funds totaling $10,000 annually are included in the adopted FYs 2025-2026 and 2026-2027 Operating and Capital Budget to cover the cost of the Community Support Program.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
ATTACHMENTS:
Attachment A – CRC Community Support Program Funding Agreement Exhibit A to Attachment A – CRC Scope of Services
Exhibit B to Attachment A – CRC Application
Attachment B – FF Community Support Program Funding Agreement Exhibit A to Attachment B – FF Scope of Services
Exhibit B to Attachment B – FF Application
3 July 7, 2025 Item 7
Attachment A
AGREEMENT BETWEEN
THE CITY OF DEL MAR AND COMMUNITY RESOURCE CENTER
FOR FISCAL YEARS 2025-2026 AND 2026-2027
COMMUNITY SUPPORT PROGRAM FUNDING
This Agreement is made and entered into effective the 1 st day of July, 2025, by and between
the City of Del Mar, a Charter City and a municipal corporation (“City”), and Community Resource Center (“CRC”), a 501c3 public charity (collectively “Parties”).
WHEREAS, each budget cycle, the City establishes funding for a Community Support Program (“CSP”) to provide funding for services by local non-profit organizations that address unmet community needs; and
WHEREAS, the CRC has demonstrated they meet the program goals and eligibility requirements to receive funding through the CSP; and
WHEREAS, the City desires to provide CSP funding to the CRC to support the CRC’s Food and Nutrition Center, which provides social services and assistance to low-income and homeless individuals and families in the San Diego North County coastal area, including Del Mar; and
WHEREAS, Said services to be provided by CRC will be done in accordance with the terms and conditions set forth below and as further described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and
NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:
1. SERVICES.
1.1 Scope of Services. CRC shall use CSP funding provided under this Agreement to perform the Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein.
1.2. Modification of Scope of Services. CRC may request changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions, provided the requested changes are consistent with the funding eligibility requirements and goals of the CSP. Such changes shall be mutually agreed upon in writing by the Parties.
2. DURATION OF AGREEMENT.
2.1 Term, Time for Performance. This Agreement shall be effective for a twoyear term beginning July 1, 2025, through June 30, 2027.
Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
4 July 7, 2025 Item 7
Funding & Service Agreement
CRC Community Support Program Funding
2.2 Delay. Any delay occasioned by causes beyond the control of CRC may merit an extension of time for use of the Program funds and the completion of the Scope of Services. When such delay occurs, CRC shall immediately notify the City in writing of the cause and the extent of the delay, whereupon the City shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.
2.3 City’s Right to Terminate for Default. Should CRC be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if CRC fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of CRC’s default, City may terminate this Agreement, without cause, by giving written notice to CRC. Such termination shall be effective upon receipt of the written notice.
3. COMPENSATION. The City shall provide a lump sum payment of $5,000 to the CRC at the beginning of each fiscal year for the two-year term, for a total Community Support Funding grant amount of $10,000.
4. INDEPENDENT CONTRACTOR. CRC is, for all purposes arising out of this Agreement, an independent contractor. The CRC has and shall retain the right to exercise full control and supervision of all persons assisting the CRC in the performance of said services hereunder, the City only being concerned with the finished results of the work being performed.
Neither CRC nor CRC’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, CRC being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.
5. ANNUAL REPORTING; AUDIT OF RECORDS.
5.1 CRC will be required to submit an annual progress report to the City no later than September 30, reporting on the implementation of the Services and how CSP funds have been expended.
5.2 At any time during normal business hours and as often as may be deemed necessary, the CRC shall make available to a representative of the City for examination all of its records with respect to all matters covered by this Agreement and shall permit the City to audit, examine, and/or reproduce such records. CRC shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.
5.3 The CRC shall include the City’s right to audit under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.
6. CONFLICTS OF INTEREST. CRC shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. CRC shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the 5 July 7, 2025 Item 7
Funding & Service Agreement
CRC Community Support Program Funding
CRC has a financial interest as defined in Government Code § 87103. CRC represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.
7. INSURANCE.
7.1 CRC shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CRC, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.
7.2 CRC’s liabilities, including but not limited to CRC’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein.
All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to non-payment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.
7.3 Types and Amounts Required. CRC shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
7.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
7.3.2 Commercial Automobile Liability. For all of the Consultant's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $300,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
7.3.3 Workers' Compensation. For all of the Consultant's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.
The Consultant shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.
7.3.4 Consulting Liability. Consulting liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The Consultant shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this Agreement whichever occurs last. The Consultant agrees that for the time period defined above, there will be no changes 6 July 7, 2025 Item 7
Funding & Service Agreement
CRC Community Support Program Funding
or endorsements to the policy that increase the City's exposure to loss. All defense costs shall be outside the limits of the policy.
7.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Consultant and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
7.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
7.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.
7.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.
7.6 Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
8. INDEMNIFICATION AND HOLD HARMLESS. With regard to any claim, protest, or litigation arising from or related to the CRC’S performance in connection with or incidental to the Program or this Agreement, CRC agrees to defend, indemnify, protect, and hold the City and its agents, officers, Board members, and employees harmless from and against any and all claims, including, but not limited to prevailing wage claims against the Program, asserted or established liability for damages or injuries to any person or property, including injury to the CRC’s or its subcontractors’ employees, agents, or officers, which arise from or are connected with or are caused or claimed to be caused by the negligent, reckless, or willful acts or omissions of the CRC and its subcontractors and their agents, officers, or employees, in performing the work or services herein, and all expenses of investigating and defending against same, including attorney fees and costs; provided, however, that the CRC duty to indemnify and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its Board of Directors, agents, officers, or employees.
9. SUBCONTRACTORS.
9.1 The City is in no way responsible for CRC’s hiring or retaining of third parties (i.e. subcontractors) to perform any of the services to be funded through the Agreement.
9.2 In any dispute between the CRC and its subcontractors, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The CRC 7 July 7, 2025 Item 7
Funding & Service Agreement
CRC Community Support Program Funding
agrees to defend and indemnify the City as described in section 7 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.
10. NON-DISCRIMINATION. CRC shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. CRC shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. CRC agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.
11. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
City of Del Mar: Community Resource Center:
City Clerk John Van Cleef, Chief Executive Officer
1050 Camino Del Mar 650 2nd Street
Del Mar, CA 92014 Encinitas, CA 92024
[email protected] [email protected]
12. ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the CRC’s duties be delegated or sub-contracted, without the express written consent of the City.
13. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.
CRC hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
14. COMPLIANCE WITH LAWS. The CRC shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. Further, CRC and all of CRC’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement. CRC shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of CRC to comply with any applicable Laws.
15. CRC’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. CRC certifies that CRC is aware of the requirements of the 8 July 7, 2025 Item 7
Funding & Service Agreement
CRC Community Support Program Funding
Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and CRCs that are included in this Agreement.
16. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.
17. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both CRC and City and approved as to form by the City Attorney. No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.
18. NO WAIVER. No failure of either the City or the CRC to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.
19. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
20. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.
21. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortuous conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
22. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
23. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.
9 July 7, 2025 Item 7
Funding & Service Agreement
CRC Community Support Program Funding
24. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year first hereinabove written.
CITY OF DEL MAR,
a municipal corporation
By: ___________________________
Ashley Jones, City Manager
COMMUNITY RESOURCE CENTER,
a 501c3 public charity
By: _______________________________
John Van Cleef, Chief Executive Officer
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Leslie E. Devaney, City Attorney
10 July 7, 2025 Item 7
Funding & Service Agreement
CRC Community Support Program Funding
EXHIBIT “A”
CRC
Community Support Program Funding
Scope of Services
FY 2025-2026 and 2026-2027
The CRC will utilize Community Support Funding Program funds for their Food and Nutrition Center (FNC). The FNC is an essential program that provides free nutritious fresh food to individuals and families in North County San Diego; produce, meat and dairy, along with nonperishable food and hygiene items (including diapers). The FNC is an on-going, fully implemented program that operates year round and provides continuous services to the low-income community in Del Mar.
With the City’s $5,000 per grant year Community Support Program funds, CRC will serve and assist 15-20 low-income Del Mar residents. Community Support funding allows CRC to assist Del Mar’s low-income population and provide a service that would otherwise be unmet in the community.
11 July 7, 2025 Item 7
City of Del Mar
Community Support Program
Application to Request Funds
Fiscal Years 2025-2026 and 2026-2027
Contact Information
Name of Agency:
Address:
Name of Contact Person:
Telephone:
E-Mail:
Funding Request
Amount of Funding Requested
from the City of Del Mar:
Organization Information
Total Number of Paid Employees:
Total Number of Volunteers:
Total Clients Served:
Organized As: (501c3 public charity;
501c3 private foundation; not formally
organized, etc.)
Please attach a copy of the following items:
q Federal 1023 Tax Exemption Application & Submitted Papers q Tax Exemption Determination Letter from IRS
q Most Recent Tax Return for your Organization
q Most Recent Annual Budget showing both revenues and expenditures 2 Exhibit "B" to Attachment A
12 July 7, 2025 Item 7
Name of Agency:
1. Describe how your organization is currently funded. List sources of income and amounts provided for your organization.
Example: Source Amount Percent of Budget
County of San Diego $ 5,000 25%
Federal Grants $ 5,000 25%
Fundraising $ 5,000 25%
Interest Earnings $ 4,000 20%
Misc. Revenue $ 1,000 5%
Total Annual Revenue $20,000 100%
2. Has your organization applied for grants or assistance from other organizations in the last fiscal year? Please describe any efforts in this regard.
3. If funding was provided by the City of Del Mar during the last two-year budget cycle, please describe how the monies were utilized to fill a demonstrated community need in Del Mar.
3 13 July 7, 2025 Item 7
Name of Agency:
4. Please provide the following and be as thorough as possible. You may include extra pages to describe your program.
• Describe your proposed use of requested monies in this two-year funding cycle, including productivity/service measures along with a proposed budget showing how Del Mar funds would be used by your organization.
• Incorporate a description of how your funding request addresses the City’s goals which are listed below:
o Preserve and enhance the community character of the City with an emphasis on natural resources;
o Manage the City’ resources in a fiscally sound and prudent manner in order to protect the public health, safety, and welfare;
o Communicate effectively with and engage the community; o Provide leadership to influence decisions that impact the local and regional communities.
• Identify a key community need that your agency would fulfill if your agency received the funding grant.
4 14 July 7, 2025 Item 7
Name of Agency:
5. Of your total annual budget, what percent is attributable to overhead costs (i.e. administration and fundraising)?
6. Will your agency charge fees for public participation in programs funded by the City of Del Mar? If the answer is yes, please describe programs and related fee structures.
7. All organizations that receive City funding must comply with disability access requirements as mandated by the Americans with Disabilities Act. Please describe the steps you have taken to achieve ADA compliance in your programs and facilities. 5 15 July 7, 2025 Item 7
Attachment B
AGREEMENT BETWEEN
THE CITY OF DEL MAR AND FREE FLIGHT
FOR FISCAL YEARS 2025-2026 AND 2026-2027
COMMUNITY SUPPORT PROGRAM FUNDING
This Agreement is made and entered into effective the 1 st day of July, 2025, by and between
the City of Del Mar, a Charter City and a municipal corporation (“City”), and Free Flight (“FF”), a 501c3 public charity (collectively “Parties”).
WHEREAS, each budget cycle, the City establishes funding for a Community Support Program (“CSP”) to provide funding for services by local non-profit organizations that address unmet community needs; and
WHEREAS, FF has demonstrated they meet the program goals and eligibility requirements to receive funding through the CSP; and
WHEREAS, the City desires to provide CSP funding to FF to support FF’s Junior Docent Program, which provides a no-cost docent volunteer program for high school age students from ages 14-17, to gain real-life work and volunteering experience in Del Mar; and WHEREAS, Said services to be provided by FF will be done in accordance with the terms and conditions set forth below and as further described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and
NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:
1. SERVICES.
1.1 Scope of Services. FF shall use CSP funding provided under this Agreement to perform the Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein.
1.2. Modification of Scope of Services. FF may request changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions, provided the requested changes are consistent with the funding eligibility requirements and goals of the CSP. Such changes shall be mutually agreed upon in writing by the Parties.
2. DURATION OF AGREEMENT.
2.1 Term, Time for Performance. This Agreement shall be effective for a twoyear term beginning July 1, 2025, through June 30, 2027.
Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
2.2 Delay. Any delay occasioned by causes beyond the control of FF may merit an extension of time for use of the Program funds and the completion of the Scope of Services. 16 July 7, 2025 Item 7
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When such delay occurs, FF shall immediately notify the City in writing of the cause and the extent of the delay, whereupon the City shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.
2.3 City’s Right to Terminate for Default. Should FF be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if FF fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of FF’s default, City may terminate this Agreement, without cause, by giving written notice to FF. Such termination shall be effective upon receipt of the written notice.
3. COMPENSATION. The City shall provide a lump sum payment of $5,000 to the FF at the beginning of each fiscal year for the two-year term, for a total Community Support Funding grant amount of $10,000.
4. INDEPENDENT CONTRACTOR. FF is, for all purposes arising out of this Agreement, an independent contractor. FF has and shall retain the right to exercise full control and supervision of all persons assisting FF in the performance of said services hereunder, the City only being concerned with the finished results of the work being performed. Neither FF nor FF’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, FF being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.
5. ANNUAL REPORTING; AUDIT OF RECORDS.
5.1 FF will be required to submit an annual progress report to the City no later than September 30, reporting on the implementation of the Services and how CSP funds have been expended.
5.2 At any time during normal business hours and as often as may be deemed necessary, FF shall make available to a representative of the City for examination all of its records with respect to all matters covered by this Agreement and shall permit the City to audit, examine, and/or reproduce such records. FF shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.
5.3 FF shall include the City’s right to audit under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.
6. CONFLICTS OF INTEREST. FF shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. FF shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which FF has a financial interest as defined in Government Code § 87103. FF represents that it has no knowledge 17 July 7, 2025 Item 7
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Free Flight Community Support Program Funding
of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.
7. INSURANCE.
7.1 FF shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the FF, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.
7.2 FF’s liabilities, including but not limited to FF’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein.
All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to non-payment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.
7.3 Types and Amounts Required. FF shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
7.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
7.3.2 Commercial Automobile Liability. For all of the Consultant's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $300,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
7.3.3 Workers' Compensation. For all of the Consultant's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.
The Consultant shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.
7.3.4 Consulting Liability. Consulting liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The Consultant shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this Agreement whichever occurs last. The Consultant agrees that for the time period defined above, there will be no changes 18 July 7, 2025 Item 7
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or endorsements to the policy that increase the City's exposure to loss. All defense costs shall be outside the limits of the policy.
7.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Consultant and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
7.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
7.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.
7.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.
7.6 Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
8. INDEMNIFICATION AND HOLD HARMLESS. With regard to any claim, protest, or litigation arising from or related to FF’S performance in connection with or incidental to the Program or this Agreement, FF agrees to defend, indemnify, protect, and hold the City and its agents, officers, Board members, and employees harmless from and against any and all claims, including, but not limited to prevailing wage claims against the Program, asserted or established liability for damages or injuries to any person or property, including injury to the FF’s or its subcontractors’ employees, agents, or officers, which arise from or are connected with or are caused or claimed to be caused by the negligent, reckless, or willful acts or omissions of FF and its subcontractors and their agents, officers, or employees, in performing the work or services herein, and all expenses of investigating and defending against same, including attorney fees and costs; provided, however, that FF duty to indemnify and hold harmless shall not include any claims or liability arising from the established sole negligence or willful misconduct of the City, its Board of Directors, agents, officers, or employees.
9. SUBCONTRACTORS.
9.1 The City is in no way responsible for FF’s hiring or retaining of third parties (i.e. subcontractors) to perform any of the services to be funded through the Agreement.
9.2 In any dispute between FF and its subcontractors, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. FF agrees to 19 July 7, 2025 Item 7
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Free Flight Community Support Program Funding
defend and indemnify the City as described in section 7 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.
10. NON-DISCRIMINATION. FF shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. FF shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. FF agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this nondiscrimination clause.
11. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
City of Del Mar: Free Flight:
City Clerk Mary Struble, Executive Director
1050 Camino Del Mar 2132 Jimmy Durante Blvd
Del Mar, CA 92014 Del Mar, CA 92014
[email protected] [email protected]
12. ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of FF’s duties be delegated or sub-contracted, without the express written consent of the City.
13. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California. FF hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
14. COMPLIANCE WITH LAWS. FF shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. Further, FF and all of FF’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement. FF shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of FF to comply with any applicable Laws.
15. FF’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. FF certifies that FF is aware of the requirements of the Immigration 20 July 7, 2025 Item 7
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Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and FFs that are included in this Agreement.
16. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.
17. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both FF and City and approved as to form by the City Attorney. No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.
18. NO WAIVER. No failure of either the City or FF to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.
19. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
20. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.
21. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortuous conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
22. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
23. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.
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24. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year first hereinabove written.
CITY OF DEL MAR,
a municipal corporation
By: ___________________________
Ashley Jones, City Manager
FREE FLIGHT,
a 501c3 public charity
By: _______________________________
Mary Struble, Executive Director
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Leslie E. Devaney, City Attorney
22 July 7, 2025 Item 7
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Free Flight Community Support Program Funding
EXHIBIT “A”
Free Flight
Community Support Program Funding
Scope of Services
FY 2025-2026 and 2026-2027
Free Flight (FF) will utilize Community Support Funding Program funds for their Junior Docent Program. FF puts effort into focusing on children, young adults, and seniors throughout the North County San Diego communities. For FYs 2025-2026 and 2026-2027, with the City’s $5,000 per grant year Community Support Program funds, FF will run their Junior Docent Program in the Del Mar community.
The Junior Docent program is a pre-service volunteer program for high school students, age 14-
17. Selected applicants spend one week training with an Education & Outreach coordinator to learn about companion parrot husbandry and effective guest interactions. Upon completion of training, Junior Docents commit to at least one 2-hour shift per month for one year. Those who show great promise as docents are offered additional training opportunities to further assist with parrot camps for younger students, guided tours, scout troop badge workshops, and other outreach events. With the Community Support Funding, FF will invest in Del Mar’s youth and remove the financial barrier for the exceptional teens who become part of the Junior Docent Team.
With these funds, FF will offer free participation in their training program to all selected applicants for the two years, one uniform "Free Flight Jr. Docent Volunteer" t-shirt and hoodie for each participant to wear during their volunteer shifts, and offer a $350 stipend to one alumni intern each year to assist an Outreach & Education coordinator throughout the week of training. 23 July 7, 2025 Item 7
City of Del Mar
Community Support Program
Application to Request Funds
Fiscal Years 2025-2026 and 2026-2027
Contact Information
Name of Agency:
Address:
Name of Contact Person:
Telephone:
E-Mail:
Funding Request
Amount of Funding Requested
from the City of Del Mar:
Organization Information
Total Number of Paid Employees:
Total Number of Volunteers:
Total Clients Served:
Organized As: (501c3 public charity;
501c3 private foundation; not formally
organized, etc.)
Please attach a copy of the following items:
q Federal 1023 Tax Exemption Application & Submitted Papers q Tax Exemption Determination Letter from IRS
q Most Recent Tax Return for your Organization
q Most Recent Annual Budget showing both revenues and expenditures 2 Exhibit "B" to Attachment B
24 July 7, 2025 Item 7
Name of Agency:
1. Describe how your organization is currently funded. List sources of income and amounts provided for your organization.
Example: Source Amount Percent of Budget
County of San Diego $ 5,000 25%
Federal Grants $ 5,000 25%
Fundraising $ 5,000 25%
Interest Earnings $ 4,000 20%
Misc. Revenue $ 1,000 5%
Total Annual Revenue $20,000 100%
2. Has your organization applied for grants or assistance from other organizations in the last fiscal year? Please describe any efforts in this regard.
3. If funding was provided by the City of Del Mar during the last two-year budget cycle, please describe how the monies were utilized to fill a demonstrated community need in Del Mar.
3 25 July 7, 2025 Item 7
Name of Agency:
4. Please provide the following and be as thorough as possible. You may include extra pages to describe your program.
• Describe your proposed use of requested monies in this two-year funding cycle, including productivity/service measures along with a proposed budget showing how Del Mar funds would be used by your organization.
• Incorporate a description of how your funding request addresses the City’s goals which are listed below:
o Preserve and enhance the community character of the City with an emphasis on natural resources;
o Manage the City’ resources in a fiscally sound and prudent manner in order to protect the public health, safety, and welfare;
o Communicate effectively with and engage the community; o Provide leadership to influence decisions that impact the local and regional communities.
• Identify a key community need that your agency would fulfill if your agency received the funding grant.
4 26 July 7, 2025 Item 7
Name of Agency:
5. Of your total annual budget, what percent is attributable to overhead costs (i.e. administration and fundraising)?
6. Will your agency charge fees for public participation in programs funded by the City of Del Mar? If the answer is yes, please describe programs and related fee structures.
7. All organizations that receive City funding must comply with disability access requirements as mandated by the Americans with Disabilities Act. Please describe the steps you have taken to achieve ADA compliance in your programs and facilities. 5 27 July 7, 2025 Item 7
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Councilmembers Dan Quirk and John Spelich, Council Liaisons to the Traffic and Parking Advisory Committee
Prepared by Denise Galvan, Management Analyst
DATE: July 7, 2025
SUBJECT: Traffic and Parking Advisory Committee Reappointment REQUESTED ACTION/RECOMMENDATION:
The City Council Liaisons to the Traffic and Parking Advisory Committee recommend that the City Council reappoint Ajit Venkatraman as a voting member to the committee to serve a second full three-year term effective July 7, 2025, and ending July 31, 2028.
BACKGROUND:
The Traffic and Parking Advisory Committee (TPAC) was established with the purpose of developing advisory recommendations to the City Council on specified traffic and parking items referred to the Committee by City staff or the City Council. The Committee relies on the advice of City staff, including the City’s traffic and engineering consultants, and the Sheriff’s Department.
TPAC also has the authority to refer specific concerns to the City’s contract traffic engineer, upon approval by the City Manager. TPAC consists of five voting members, with the preference of filling one seat with business representative from the Del Mar business community. The business representative may be a non-resident. Geographic diversity is desirable and is considered when the Council appoints members to the Committee.
DISCUSSION/ANALYSIS:
There are currently two vacancies on the Committee due to the expiration of Ajit Venkatraman’s first term on May 31, 2025, and the expiration of Robin Crabtree’s third term on June 1, 2025.
City staff advertised the vacancies, and one Citizen Interest Form was received during the recruitment period from Ajit Venkatraman (Attachment A). The Council Liaisons to the Committee have reviewed the application and recommend the City Council reappoint Ajit Venkatraman for a second full three-year term effective July 7, 2025, and ending July 31, 2028.
If the recommended appointment is approved by the City Council, the Committee will have four voting members and one remaining vacancy for which the City is currently soliciting applications.
A copy of the current Traffic and Parking Advisory Committee roster is included as Attachment B.
ATTACHMENTS:
Attachment A – Citizen Interest Form
Attachment B – Current Traffic and Parking Advisory Committee Roster 1 July 7, 2025 Item 8
CITIZEN INTEREST FORM
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 3/24/2025
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.
Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.
Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule: Public Meeting Calendar.
You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that ex-officio members are non-voting and may be non-residents.
Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected]. Please note: City Hall is closed to the public for in-person services on Fridays, and Citizen Interest Forms should be submitted via email only on Fridays. Citizen Interest Forms can be submitted in-person or via email Monday through Thursday.
IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.
2 July 7, 2025 Item 8
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Venkatraman Ajit
Last Name First Name Middle Initial
Home Street Address* City, State
DEL MAR
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee ___ Sustainability Advisory Committee
___ Lagoon Committee _1__ Traffic and Parking Advisory Committee
___ Measure Q Citizen Oversight Committee ___ Undergrounding Program Advisory Committee
___ Other(s) (please indicate):________________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
CURRENTLY SERVING AS MEMBER OF TPAC.
30 years of experience as a Fortune 50 company executive with experience leading global organizations. 10 years as an entrepreneur building and growing companies in Clean-tech, Renewables, and Health care in Bay Area, Orange county and San Diego.
Awarded Businessman of Year in 2002 at Fort Madison, IA for community leadership Member of Shanghai Jiading Industrial zone representing many industrial companies 2005-2007 Member of the Chamber of Commerce Board, Fort Madison, IA 2003 https://www.linkedin.com/in/ajitvenkatraman/
3 July 7, 2025 Item 8
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Education:
Masters Degree in Chemical Enginering
Relevant Experience (job or volunteer etc.):
Several C suite roles in large companies, Founder of a startup, member of several Boards Volunteer at St Peters Episcopal church (Helping hands) ,Del Mar Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
TPAC
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
Provided on request
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since: 4 2010
I have been a resident of San Diego County since: 9 2019 I have been a resident of Del Mar since: 9 2019
4 July 7, 2025 Item 8
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☒ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☒ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☒ Yes ☐ No
Are you a registered voter in Del Mar? ☒ Yes ☐ No
5 July 7, 2025 Item 8
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 6 July 7, 2025 Item 8
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☒ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why? Currently serve on TPAC since 2023
7 July 7, 2025 Item 8
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Program Advisory Committee
The Undergrounding Program Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? 8 July 7, 2025 Item 8
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. ____May 27 2025________________
__
Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
9 July 7, 2025 Item 8
City of Del Mar
Traffic & Parking Advisory Committee
Appointing Authority City Council
Category Voting Member
Ajit Venkatraman
1st Term Jul 24, 2023 - May 31, 2025
Appointing Authority City Council
Position Vice Chair/Secretary
James Mcdermott
1st Term Jan 22, 2024 - Jan 31, 2027
Appointing Authority City Council
Katherine White
2nd Term Mar 03, 2024 - Mar 31, 2027
Appointing Authority City Council
Position Chair
Category Business Owner/Representative
Zach Groban
2nd Term Feb 18, 2025 - Feb 29, 2028
Vacancy
Board Roster
Traffic & Parking Advisory Committee Page 1 of 1
10 July 7, 2025 Item 8
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Deputy Mayor and City Councilmembers
FROM: Mayor Terry Gaasterland and Councilmember John Spelich, Council Liaisons to the Finance Committee
Prepared by Denise Galvan, Management Analyst
DATE: July 7, 2025
SUBJECT: Finance Committee Reappointment
REQUESTED ACTION/RECOMMENDATION:
The City Council Liaisons to the Finance Committee recommend the City Council reappoint Laura DeMarco as a voting member to the Finance Committee to serve a second full threeyear term effective July 7, 2025, and ending on July 31, 2028.
DISCUSSION/ANALYSIS:
The Finance Committee (Committee) serves as an advisory committee to the City Council and provides recommendations on City finances including updates to the City’s operating and capital budgets, budget forecasts and trends in revenues, expenditures, project costs and cash flows; Annual Comprehensive Financial Report (ACFR); CalPERS Cost Sharing Pool Reports and the related annual contributions to the Pension Reserve Fund; City’s Pension Reserve Policy; City’s financial metrics; and other assignments from the Council, such as long-term planning, fee assessments, and sources of possible revenues. The Committee currently consists of six resident voting members with the membership being reduced to five voting members over time through attrition, not effecting members completing their first term.
There is currently one voting member vacancy on the Committee due Laura DeMarco’s first term expiration on May 31, 2025. City staff advertised the vacancy, and two Citizen Interest Forms were received during the recruitment period from Laura DeMarco and Marcelo Penha (Attachment A). The Council Liaisons to the Committee have reviewed the applications and recommend that the City Council reappoint Laura DeMarco as a voting member for a second full three-year term starting on July 7, 2025, and ending on July 31, 2028.
If the recommended appointment is approved by the City Council, the Committee will have a full member roster. A copy of the current Committee roster is included as Attachment B for Council’s reference.
ATTACHMENTS:
Attachment A – Citizen Interest Forms
Attachment B – Finance Committee Roster
1 July 7, 2025 Item 9
CITIZEN INTEREST FORM
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 2/9/22
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.
Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.
Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule: Public Meeting Calendar.
You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that ex-officio members are non-voting and may be non-residents.
Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected].
IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.
2 July 7, 2025 Item 9
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
DeMarco Laura S.
Last Name First Name Middle Initial
Del Mar, CA
Home Street Address City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2
nd choice, etc.):
___ Design Review Board ___ Planning Commission
Arts Advisory Committee Parks and Recreation Committee
X Finance Committee Traffic and Parking Advisory Committee Measure Q Citizen Oversight Committee Lagoon Committee
Other(s) (please indicate):______________ Sustainability Advisory Committee Qualifications for appointment and/or reasons for application (attach additional pages as needed):
I would like to continue to contribute to the City of Del Mar’s Finance Committee with my financial expertise gained from serving as a partner of two institutional investment firms with over $40B in total assets under management and working with public pension funds for over 30 years. My clients included CalPERS which provides the pension benefits for Del Mar’s active and retired employees.
I am the current Chair of the Finance Committee on which I have served for the past three years. My prior board experience includes serving on the Executive and Audit Committees as Secretary of the $9B San Diego County Employees Retirement Association; Vice Chair of the Investment Committee of the YMCA of San Diego County; Founding Chair of the Del Mar Foundation Investment Advisory Committee; Executive, Finance and Investment Committee Member as Treasurer of the San Diego Historical Society; and Development Committee Vice Chair and Investment and Collections Committee Member of the San Diego Museum of Art. 3 July 7, 2025 Item 9
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Education:
University of San Diego, BA in Political Science
University of Pennsylvania, Wharton School of Business, Advanced Investment Management and Alternative Investments with IFEBP
Relevant Experience (job or volunteer etc.):
Managing Director, New Century Advisors
Partner, Nicholas Investment Partners
Partner, Nicholas-Applegate Capital Management
Founding Chair, Del Mar Foundation Investment Advisory Committee Secretary and Board Member, San Diego County Employees Retirement Association Treasurer and Board Member, San Diego Historical Society Vice Chair of Investment Committee and Board Member, YMCA of San Diego County Member of Investment Committee and Board, San Diego Museum of Art Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Friends of Del Mar Horsepark
Friends of Del Mar Bluffs
Friends of Del Mar Parks
Del Mar Historical Society
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference:
NAME STREET NAME (no house
number)
Phone Number
Joe Sullivan Ocean Front
Loretta Morris 7
th Street
Mark Stuckelman Luneta
Residency
Month Year
I have been a resident of California since: 1977
I have been a resident of San Diego County since: 1985
I have been a resident of Del Mar since: 1987
I am a 4th generation San Diegan whose family has been coming to Del Mar since the inception of the race track in the 1930s
Are you a full-time or part-time resident of Del Mar? ☒ Full-time ☐ Part-time
Is Del Mar your primary place of residence? ☒ Yes ☐ No
2004-2008 Del Mar Foundation Investment Advisory Committee 2002-2008 YMCA of San Diego County Corporate Board
2003-2007 San Diego County Employees Retirement Association 2003-2006 San Diego Historical Society
1998-2004 San Diego Museum of Art
4 July 7, 2025 Item 9
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Are you a register voter in Del Mar? ☒ Yes ☐ No
III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of I have over 30 years of experience reviewing investment performance, portfolio holdings, risk analytics, and benchmark measurement and making presentations to the staff and boards of public entities such as CalPERS, CalSTRS, New York State Common Retirement Fund, NY State Teachers, Washington, Wyoming, Vermont, TXPERS, Texas Teachers, Ohio PERS, Ohio Police & Fire, 10 California counties, four NY City employee pension funds, Chicago Municipal Employees, Chicago Teachers, LA Fire & Police, Nashville & Davidson County, Memphis, Jacksonville Fire & Police, and Army & Air Force Exchange.
As a former public pension fund board member, I am most interested in helping the City of Del Mar manage and reduce its long-term pension liability. I would also like to contribute my historical knowledge, economic insights, and analytical skills to the budget and risk management process. The current rising interest environment should reduce the City’s pension contribution rate. However, rising rates will increase the City’s borrowing costs for large capital improvement projects like undergrounding and increase the risk of an economic slowdown with lower tax revenue as some economists are already predicting a recession by early 2023.
I would be honored to be selected again to serve on the Finance Committee. 5 July 7, 2025 Item 9
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge.
June 6, 2025
___ __________________________
Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
6 July 7, 2025 Item 9
CITIZEN INTEREST FORM
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 3/24/2025
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.
Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.
Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule: Public Meeting Calendar.
You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that ex-officio members are non-voting and may be non-residents.
Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected]. Please note: City Hall is closed to the public for in-person services on Fridays, and Citizen Interest Forms should be submitted via email only on Fridays. Citizen Interest Forms can be submitted in-person or via email Monday through Thursday.
IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.
7 July 7, 2025 Item 9
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Last Name First Name Middle Initial
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2
nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee ___ Sustainability Advisory Committee ___ Lagoon Committee ___ Traffic and Parking Advisory Committee ___ Measure Q Citizen Oversight Committee ___ Undergrounding Program Advisory Committee ___ Other(s) (please indicate):________________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Education:
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential. 8 July 7, 2025 Item 9
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since:
I have been a resident of San Diego County since:
I have been a resident of Del Mar since:
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☐ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☐ Yes ☐ No
Are you a registered voter in Del Mar? ☐ Yes ☐ No
9 July 7, 2025 Item 9
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 10 July 7, 2025 Item 9
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why? 11 July 7, 2025 Item 9
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Program Advisory Committee
The Undergrounding Program Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? 12 July 7, 2025 Item 9
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. _________ __________________________
Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
13 July 7, 2025 Item 9
City of Del Mar
Finance Committee
Appointing Authority City Council
Position Chair
Laura S Demarco
1st Term May 02, 2022 - May 31, 2025
Appointing Authority City Council
Position Secretary
Steven Allen Mcdowell
1st Term Aug 01, 2022 - Aug 31, 2025
Appointing Authority City Council
Position Vice Chair
Michael Minter
1st Term Nov 14, 2022 - Nov 30, 2025
Appointing Authority City Council
Kenneth E Barrett
1st Term Sep 05, 2023 - Sep 30, 2026
Appointing Authority City Council
Bret D'vincent
1st Term Sep 23, 2024 - Sep 30, 2027
Appointing Authority City Council
John Fry
1st Term Jan 21, 2025 - Jan 31, 2028
Board Roster
Finance Committee Page 1 of 1
14 July 7, 2025 Item 9
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Joe Bride, Public Works Director
Kseniia Izgarskaia, Senior Management Analyst
Via Ashley Jones, City Manager
DATE: July 7, 2025
SUBJECT: Amendment to Agreement with Southwest Traffic Signal Service, Inc. for Traffic Signal Maintenance and Repair Services
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Approve the First Amendment to the Agreement with Southwest Traffic Signal Service, Inc (Attachment A) for traffic signal maintenance and repair services extending the Agreement term for an additional two-year period ending June 30, 2027, and amending the service fee schedule; and 2) Authorize the City Manager to execute the First Amendment.
BACKGROUND:
The City of Del Mar Public Works Department contracts with third-party specialized licensed vendors for the maintenance and repair of traffic signals at seven signalized intersections in Del Mar, as well as for emergency support and repair services related to traffic signal systems.
Traffic signal maintenance services are critical to the City’s operations, as they ensure reliable and safe operation of traffic signals through preventative and response-based maintenance. This includes regular inspections, repairs, and replacements of signal equipment, addressing issues such as lamp burnout, detector failures, and coordination problems.
DISCUSSION/ANALYSIS:
On July 1, 2022, the City of Del Mar entered into a three-year agreement with Southwest Traffic Signal Service, Inc. (Southwest) (Attachment B) to provide citywide traffic maintenance and repairs services. The initial three-year term of the current agreement is set to expire on June 30, 2025.
Section 2.1 of the Agreement allows for one, two-year extension to the term based on satisfactory performance and mutual agreement between the parties. During the term of 1 July 7, 2025 Item 10
City Council Agenda Report
Amendment to Agreement for Traffic Signal Maintenance Services July 7, 2025
the agreement between the City of Del Mar and Southwest, the contractor provided high quality specialized maintenance services and was highly responsive to the City’s needs.
The Agreement service fees remained flat during the initial three-year term. Upon expiration of the initial term, Section 4.1. of the agreement allows for a fee increase equal to the current San Diego Area Consumer Price Index (CPI), in an amount not-to-exceed 4%, whichever is lower. The Contractor requested a 3.8% fee rate increase consistent with CPI for the remaining two-year term of the extended agreement, which is included in the First Amendment provisions (Attachment A).
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council associated with this item. The City spends approximately $35,000 annually for routine traffic signal maintenance services, and sufficient funds have been included in the adopted Fiscal Year 2025-26 and 2026-27 Operating and Capital Budget.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and is not included in the City Council’s list of Goals & Priorities.
ATTACHMENTS
Attachment A – First Amendment to Agreement with Southwest Traffic Signal Service Attachment B – Original Agreement with Southwest Traffic Signal Service 2 July 7, 2025 Item 10
FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF DEL MAR AND SOUTHWEST TRAFFIC SIGNAL SERVICE, INC.
FOR TRAFFIC SIGNAL MAINTENANCE AND REPAIR SERVICES
THIS FIRST AMENDMENT to the Agreement (First Amendment) is made and entered into effective the 1
st day of July, 2025 by and between the City of Del Mar, a Charter City and municipal corporation (“City”), and Southwest Traffic Signal Service, Inc. (“Contractor”) (collectively “Parties”).
RECITALS
WHEREAS, on July 1, 2022, the City and Contractor entered into an Agreement (Agreement), by which the City and Contractor established the terms and conditions for providing citywide traffic signal maintenance and repair services for a three-year period terminating June 30, 2025; and
WHEREAS, the Parties now desire to extend the term of the Agreement for an additional two-year period as provided for in Section 2.1; and WHEREAS, the Parties now desire to amend the Fee Schedule and provide for a
3.8% Consumer Price Index (CPI) base increase to the fees for services as provided for in Section 4.1 of the Agreement; and
WHEREAS, the First Amendment is necessary in order to extend the term of the Agreement and to increase the fees for services.
NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:
Section 1. Section 2.1 of the Agreement is amended as follows:
2. DURATION OF AGREEMENT
2.1 Term, Time for Performance. The term of the Agreement is for a period commencing on July 1, 2022, and terminating June 30, 2027 (“Termination Date”) unless terminated earlier as set forth herein.
Section 2. Exhibit B to the Agreement (“Fee Schedule”) is hereby replaced by the new Exhibit B included with this First Amendment to provide for a Consumer Price Index base price increase of 3.8%.
Section 3. Except as otherwise provided in this First Amendment, all terms and conditions, and attachments and exhibits thereto, of the Agreement shall remain in full force and effect.
ATTACHMENT A
3 July 7, 2025 Item 10
City of Del Mar
First Amendment to Traffic Signal Maintenance and Repair Services Agreement
IN WITNESS WHEREOF, the parties have caused this First Amendment to be effective as of the date first written above.
CITY OF DEL MAR,
a municipal corporation
By:
Ashley Jones, City Manager
SOUTHWEST TRAFFIC SIGNAL
SERVICE, INC.,
a California corporation
By:
Ryan Clark, President & General
Manager
ATTEST:
By:
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
By:
Leslie E. Devaney, City Attorney
4 July 7, 2025 Item 10
City of Del Mar
First Amendment to Traffic Signal Maintenance and Repair Services Agreement
EXHIBIT “B”
FEE SCHEDULE
Contractor shall receive compensation according to the rates outlined in the table below.
Quantities are estimated; payment will be based on actual quantities furnished, installed, or constructed.
Bid Schedule “A” – Baseline Annual Routine Maintenance/Repairs Item No. Description Estimated Annual
Quantity (A)
Unit Price
(B)
Annual Cost
(C = A x B)
A-1 Perform Routine Monthly Traffic
Signal Preventative Maintenance
7 intersections x
12 months = 84
$ 70.06 $ 5,885.04
Total Baseline Annual Routine Maintenance/Repairs (Schedule A) $ 5,885.04 Bid Schedule “B” – Additional As-Needed Maintenance/Repairs Item No. Description Unit Price (B)
I. Miscellaneous Services (per unit)
B-1 Provide and Install LED Signal Light (Burnout) $ 88.23 B-2 Perform Red Flash Signal Reset $ 101.20
B-3 Perform Function/Detection/Cycling Test $ 57.09
B-4 Pedestrian Push Button Replacement $ 74.73
B-5 Loop Testing $ 98.61
B-6 Loop Replacement E $ 233.55
B-7 Loop Replacement D $ 233.55
B-8 Conflict Monitor Testing (Annual) $ 67.47
B-9 Lamp PTS $ 186.84
B-10 Dig Alert/USA Markout $ 75.25
II. Labor Rates (per hour)
B-11 IMSA Level III Certified Technician $ 101.20
B-12 IMSA Level II Certified Technician $ 101.20
B-13 Laborer $ 75.25
B-14 IMSA Level III Certified Technician (Overtime) $ 171.27 B-15 IMSA Level II Certified Technician (Overtime) $ 171.27 B-16 Laborer (Overtime) $ 108.99
III. Equipment Rates (per hour)
B-17 Service Truck $ 10.38
B-18 Aerial Truck/Bucket Truck $ 10.38
B-19 Compressor $ 5.19
Bid Schedule “C” – Time and Material Based Services
Contractor shall perform the following services on a time and material basis. Services shall be performed upon the City’s advance approval of cost estimates for each individual service request.
Item No. Description
C-1 ISNS Re-lamping
C-1 Provide and Install LED Pedestrian Head
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City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable City Councilmembers
FROM: Mayor Terry Gaasterland and Deputy Mayor Tracy Martinez, Sustainability Advisory Committee Council Liaisons
Prepared by Denise Galvan, Management Analyst
DATE: July 7, 2025
SUBJECT: Appointments to the Sustainability Advisory Committee REQUESTED ACTION/RECOMMENDATION:
The City Council Liaisons to the Sustainability Advisory Committee recommend that the City Council 1) Appoint Ann Feeney as a voting member to serve a full three-year term beginning August 1, 2025, and ending on August 31, 2028; 2) Reappoint Jennifer Anderson as a voting member to serve a full three-year term beginning August 1, 2025, and ending on August 31, 2028; and 3) Reappoint Nilmini Silva-Send as an ex-officio non-voting member to serve a full three-year term beginning August 1, 2025, and ending on August 31, 2028.
BACKGROUND:
The Sustainability Advisory Committee (SAC) advises the Del Mar City Council on climate change, sustainability, and other environmental issues on which the Council may wish to act. The Committee also takes the lead on advising the Council on the City’s Climate Action Plan (CAP) and assists in informing Del Mar residents and businesses about implementing the City’s CAP and on environmental and climate action issues. The committee currently consists of six members: five resident voting members, and one nonvoting ex-officio member who may be a non-resident. All members are appointed based on their professional experience in environmental and sustainability issues.
DISCUSSION/ANALYSIS:
There are currently three vacancies on the SAC, including two voting member vacancies due to the expiration of Jennifer Anderson’s first term and Alan Sweedler’s second term on July 31, 2025, and one ex-officio non-voting member vacancy due to Nilmini SilvaSend’s term expiration on May 31, 2025.
City staff advertised the vacancies, and three Citizen Interest Forms were received during the recruitment period from Ann Feeney and Jennifer Anderson for the voting member seats and Nilmini Silva-Send for the ex-officio seat (Attachment A). The Council Liaisons 1 July 7, 2025 Item 11
City Council Agenda Report
Sustainability Advisory Committee Appointment
July 7, 2025
reviewed the applications and recommend appointing Ann Feeney and reappointing Jennifer Anderson as voting members to serve a full three-year term beginning August 1, 2025 and ending on August 31, 2028.
Pursuant to Council Policy 200 “Committees – City Council Advisory Committees, Boards and Commissions” (Attachment C) Section E.2, the number of consecutive terms an individual may serve on a committee is two. However, the City Council can make an exception if they feel it is to the benefit of the City to re-appoint an individual for a third term. Nilmini Silva-Send has completed two terms on the SAC, and the Council liaisons recommend reappointing Nilmini Silva-Send as an ex-officio non-voting member for a third full three-year term beginning August 1, 2025, and ending on August 1, 2028.
If the recommended appointments are approved by the City Council, SAC will have a full member roster. A copy of the current roster is included as Attachment B for the Council’s reference.
ATTACHMENTS:
Attachment A – Citizen Interest Forms
Attachment B – Current Sustainability Advisory Committee Roster 2 July 7, 2025 Item 11
CITIZEN INTEREST FORM
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 3/4/2024
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.
Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.
Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule: Public Meeting Calendar.
You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that ex-officio members are non-voting and may be non-residents.
Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected].
IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.
RECEIVED
By dgalvan at 10:06 am, 5/30/25 Attachment A
3 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Feeney Ann J
Last Name First Name Middle Initial
Del Mar, CA
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee __1_ Sustainability Advisory Committee
___ Lagoon Committee ___ Traffic and Parking Advisory Committee
___ Measure Q Citizen Oversight Committee ___ Undergrounding Program Advisory Committee
___ Other(s) (please indicate):________________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
I have been on SAC before and am familiar with the roles and goals of SAC. While on SAC, we proposed, studied, researched what other cities were doing, and did outreach on several ideas to reduce plastic waste in Del Mar. Several were then passed by Council as ordinances (ban on Styrofoam, plastic straws, single use plastic bags, etc). In San Diego 350, we study draft Climate Action Plans from cities throughout the county and make suggestions if we see deficiencies. Since Del Mar is now planning its Climate Action Plan update, I feel very qualified to evaluate and make suggestions on it as it goes through various steps along the way.
Education:
B.A. Newton College
Ph.D. Cornell University
Postdoctoral training. UCSD
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential. 4 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Research Scientist (molecular immunologist), 39 years, retired Sustainability Advisory Committee. 2015-2023
Parks and Recreation Advisory Committee. 2023-present
SanDiego350 – volunteer (legislative, strategy and building electrification teams) 2018-present Sierra Club volunteer. 2016-present
San Diego Building Electrification Coalition, co-founder, co-chair. 2020-present Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Parks and Recreation Advisory Committee
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
Dwight Worden Seaview
Silvia DeDea Stratford Ct.
Carol Kerridge El Amigo
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since: 1985
I have been a resident of San Diego County since: 1985
I have been a resident of Del Mar since: 1985
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☒ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☒ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☒ Yes ☐ No
Are you a registered voter in Del Mar? ☒ Yes ☐ No
Sustainability Advisory Committee. 2015-2023
5 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 6 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why? 7 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Program Advisory Committee
The Undergrounding Program Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? I volunteer with several environmental groups and consider myself a strong environmentalist. Through the SanDiego350’s legislative team, we meet with state level senators and assembly members and their staff to advocate for environmental legislation.
I was involved in outreach on SAC when I was previously a member. When I was first on SAC, we talked with all the businesses in town when the city was doing the outreach for our Styrofoam ban and other plastic reduction bans (~2015-2016). I created a zoom outreach meeting with Nilmini Silva-Send, another SAC member, for the City of Del Mar about the advantages of all-electric homes, since Council was planning to work on a reach code for all electric homes at the time. I have been at many tabling events for SanDiego350 over the past several years. I am co-chair of San Diego Building Electrification Coalition and we have public events by zoom each month with speakers. 8 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge.
May 29, 2025
_____________________________ __________________________ 9 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
10 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Last Name First Name Middle Initial
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2
nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee ___ Sustainability Advisory Committee ___ Lagoon Committee ___ Traffic and Parking Advisory Committee ___ Measure Q Citizen Oversight Committee ___ Undergrounding Program Advisory Committee ___ Other(s) (please indicate):________________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Education:
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential.
RECEIVED
By Kizgarskaia at 11:04 am, 6/6/25 Anderson Jennifer L
Del Mar, CA X
Sales and marketing background. Experience working across diverse stakeholder groups to achieve collaboration and measurable outcomes. Passion for the environment and accelerating solutions, technology and other, for our climate challenges. In October 2021, completed the Climate Reality Leadership Project's Climate Reality Leadership training.
Sustainability work in
Del Mar on the Sustainability Advisory Committee and Del Mar Climate Symposium Coalition.
Bachelor of science in communications
Master's degree in business administration
Climate Reality Leadership Training, The Climate Reality Project (Oct 2021) 11 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since:
I have been a resident of San Diego County since:
I have been a resident of Del Mar since:
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☐ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☐ Yes ☐ No
Are you a registered voter in Del Mar? ☐ Yes ☐ No Marketing background that spans marketing strategy, demand gen, customer engagement, partner marketing, digital marketing, training, events and communications.
My sustainability work includes building awareness and activating community through outreach efforts on the City of Del Mar’s Sustainability Advisory Committee and the Coalition for Adapting to Climate Change, bringing together experts and residents to inform and activate climate adaptation and mitigation opportunities and challenges.
Sustainability Advisory Committee (2022 - 2025). Roles include outreach subcommittee (2022-2025) committee secretary (2024-2025), current committee chair.
Del Mar Climate symposium coalition
Sustainability Advisory Committee (2022 - 2025), Del Mar Climate symposium coalition (2024 - current), Social Venture Partners of Portland Investment Committee (2011-2012), American Marketing Association, Oregon Chapter Board Member (2004-2006), Oregon Chapter Membership Chair (2005-2006). Carol Kerridge El Amigo Road Mary Friestedt Bellaire Street Shirley King Avenida PrimaveraSeptember 2021 September 2021 September 2021 ✔ ✔
✔
✔
12 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 13 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why? 14 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Program Advisory Committee
The Undergrounding Program Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? I strive to continuously learn, engage and activate our community to accelerate actions and solutions to mitigate and adapt to the effects of a changing climate and to protect restore our environment for future generations. I would like to help Del Mar achieve success and leadership in updating and achieving our Climate Action Plan.
Throughout my career, I have developed and implemented strategies to engage, educate, and incentivize customers and technology partners in the adoption, purchase, and sale of technology solutions. Additionally, as a member of the outreach subcommittee for the Del Mar Sustainability Advisory Committee, I have successfully organized events and authored articles to inform and engage the community in achieving the City’s sustainability objectives and initiatives.
15 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. ______ __________________________
Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
Would love to be considered for a second term. Thank you for your consideration! 6/5/2025
16 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Silva-Send Jeanne Nilmini (preferred)
Last Name First Name Middle Initial
Home Street Address City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2
nd choice, etc.):
___ Design Review Board ___ Planning Commission
Arts Advisory Committee Parks and Recreation Committee
Finance Committee Traffic and Parking Advisory Committee Measure Q Citizen Oversight Committee San Dieguito Lagoon Committee Other(s) (please indicate):______________
X
Sustainability Advisory Board
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Continuation of ex-officio non-voting, second term. I have lived along Crest Canyon since 2004 and previously (1986-1989) along Camino Del Mar, altogether for more than 20 years. I therefore have a close interest in the future development of Del Mar.
Education:
Ph.D. International environmental law, M.S. (Soil Chemistry, University of CA, Davis), LLB (Law, Univ of London), Bachelor’s in Chemistry (UK),
RECEIVED
By dgalvan at 11:25 am, 6/2/25
17 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Job: Professor of Practice in Law, University of San Diego (USD) [energy investment and trade; climate change law; nuclear energy law; law of the sea; cross-border marine pollution]; previously Associate Director at Energy Policy Initiatives Center (EPIC), USD 2004-2024 working with jurisdictions, region, and state to further energy policy; ) Current projects: Teaching at Energy Academy; assistance to small city community-based organizations on energy transition projects, tasks and activities.
Volunteer: Ex-officio volunteer at Del Mar SAB; superior court SD; moot competitions USD school of law.
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Del Mar SAB.
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference:
NAME STREET NAME (no house
number)
Phone Number
Ann Feeney Rimini Road
Bertha Leone Crest Road
Alan Sweedler 8th Street
Residency
Month Year
I have been a resident of California since: June -1986-1989 - again since
2004
I have been a resident of San Diego County since: Same as above
I have been a resident of Del Mar since: 1986-1989
Are you a full-time or part-time resident of Del Mar? ☐ Full-time ☐ Part-time
Is Del Mar your primary place of residence? ☐ Yes ☒ No
Are you a register voter in Del Mar? ☐ Yes ☒ No
See above, expires May 2025.
18 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 19 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. To avoid conflicts of interest, members of the Measure Q Citizen Oversight Committee cannot concurrently serve on the Undergrounding Project Advisory Committee. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why? 20 July 7, 2025 Item 11
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
6. San Dieguito Lagoon Committee
The San Dieguito Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the San Dieguito Lagoon Committee most interest you and why?
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Board
The Sustainability Advisory Board members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Board?
9. Undergrounding Project Advisory Committee
My work is focused on the transition to a lower carbon economy, and enables me to bring my experience to the community as well as in my personal life.
Already proven through my work which consists of many public outreach meeting participation as technical and regulatory expert.
21 July 7, 2025 Item 11