Table of Contents
8-18-2025 Regular Meeting Agenda
Item 1 - Draft Action Minutes Regular Meeting-7-7-2025- Item 2 - 8.18.25 List of Demands Packet
Item 4 - MBI Task Order for Curbside Management Inventory Item 5 - Dissolution of Shores Park Master Plan Advisory Committee Item 6 - Finance Committee Reappointment
Item 7 - 12-Month Extension of Del Mar Fire Station Lease Item 8 - Second Amendment Civic Solutions
Item 9 - General Employee Compensation Plan Amendment
Item 10 - Public Furniture Donation Program
Item VIIIE - Council Liaison Report-Martinez
Item VIIIL - Council Liaison Report-Worden
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Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California 92014
And via teleconference
1317 Irving Avenue, Colonial Beach, VA 22443
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Regular Meeting
Monday, August 18, 2025 at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings in-person or via written comment (Red Dot). Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda.
Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be addressed in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.
In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.
Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.
Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Terry Gaasterland
Mayor
Tracy Martinez
Deputy Mayor
Dan Quirk
Council Member
John W. Spelich
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting August 18, 2025
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.
Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.
V. COMMUNITY ANNOUNCEMENTS
VI. CITY MANAGER’S REPORT
VII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk.
1. Approval of Minutes: July 7, 2025 Regular and Special Meeting Recommended Action: Approve Minutes.
Reference: Clerk’s Minutes Book
2. Ratification of List of Demands dated August 18, 2025 Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
Del Mar City Council Regular Meeting August 18, 2025
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
3. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
4. Approval of Task Order with Michael Baker International for Citywide Curbside Management Inventory
Recommended Action: Staff recommends the City Council: 1) Approve a $135,500 Task Order (Attachment A) with the City’s as-needed engineering consultant Michael Baker International (MBI) to conduct a citywide curbside management inventory of red curbs and available on-street parking along public streets in Del Mar; and 2) Authorize the City Manager to execute the Task Order.
Reference: Clerk’s File No. 406-1
5. Dissolution of the Shores Park Master Plan Advisory Committee Recommended Action: Staff recommends that the City Council adopt a Resolution (Attachment A) formally dissolving the Shores Park Master Plan Advisory Committee.
Reference: Clerk’s File No. 401-5
6. Finance Committee Reappointment
Recommended Action: The City Council Liaisons to the Finance Committee recommend the City Council reappoint Steven McDowell as a member to the Finance Committee to serve a second full three-year term effective September 1, 2025, and ending on September 30, 2028.
Reference: Clerk’s File No. 401-5
7. One-Year Extension of Del Mar Fire Station Lease
Recommended Action: Staff recommends that the City Council: 1) Approve a 12- month extension of the City’s lease with the California Department of General Services and 22nd District Agricultural Association for the Del Mar Fire Station through June 30, 2026 (Attachment A); and 2) Authorize the City Manager to execute the lease extension.
Reference: Clerk’s File No. 103-2, 406-1
Del Mar City Council Regular Meeting August 18, 2025
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us
8. Second Amendment to Agreement for Contract Planning Services Recommended Action: Staff recommends that the City Council: 1) Approve the Second Amendment to the Agreement between the City of Del Mar and Civic Solutions, Inc. (Attachment A) for contract planning services to extend the term for an additional six-month period ending February 3, 2026, and adjust the fee schedule; and 2) Authorize the City Manager to execute the Second Amendment.
Reference: Clerk’s File No. 406-1
9. Water Utility Specialist II Compensation Adjustment
Recommended Action: Staff recommends the City Council adopt a Resolution (Attachment A) amending the Fiscal Year 2025-2026 General Employee Compensation Plan (Exhibit A to Attachment A) to adjust the compensation for the Water Utility Specialist II position based on recent changes to the position’s job duties.
Reference: Clerk’s File No. 502-1
10. Approval of Updated Public Furniture Donation Program Recommended Action: Staff recommends that the City Council adopted a Resolution approving updates to the City’s Public Furniture Donation Program (Attachment A).
Reference: Clerk’s File No. 1202-5
VIII. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
A. Clean Energy Alliance JPA (CEA) Board of Directors (Spelich/Gaasterland) B. CSA-17 Ambulance District Advisory Board (Martinez/Quirk) C. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Martinez/Spelich) D. League of California Cities – San Diego Chapter (Gaasterland/Martinez) E. North County Transit District (NCTD) (Martinez/Spelich) Receive Written Report (Martinez)
F. Regional Solid Waste Association (Spelich/Quirk)
G. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez/Spelich)
H. SANDAG Borders Committee
I. SANDAG Regional Planning Committee
J. SANDAG Shoreline Preservation Working Group
(Spelich/Gaasterland/Martinez)
K. SANDAG LOSSAN Executive Task Force (Gaasterland/Martinez) Del Mar City Council Regular Meeting August 18, 2025
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us L. San Diego Metropolitan Wastewater Commission/JPA (Worden) Receive Written Report (Worden)
M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Gaasterland/Martinez)
N. Other Regional Organization Reports
IX. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Del Mar Community Connections (Martinez/Spelich)
B. Del Mar Village Association (Gaasterland/Martinez)
C. Finance Committee (Gaasterland/Spelich)
D. Housing Subcommittee (Gaasterland/Martinez)
E. Human Resources Subcommittee (Gaasterland/Martinez)
F. Legislative Subcommittee (Gaasterland/Martinez)
G. Measure Q Citizen Oversight Committee (Quirk/Gaasterland) H. Parks and Recreation Committee (Martinez/Quirk)
I. Del Mar Railroad Subcommittee (Gaasterland/Martinez) J. Lagoon Committee (Gaasterland/Spelich)
K. Planning Process Subcommittee (Includes Sea-Level Rise Adaptation Plan Implementation (Gaasterland/Spelich)
L. Shores Advisory Committee
M. Sustainability Advisory Committee (Martinez/Gaasterland) N. Traffic and Parking Advisory Committee (Quirk/Spelich) O. Undergrounding Program Advisory Committee (Gaasterland/Spelich) P. Other Committee-Subcommittee Reports
X. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.
September 8, 2025
Designation of Voting Delegate and Voting Delegate Alternate(s) to the League of California Cities 2025 Annual Conference
First Amendment to Agreement with United Site Services of California, Inc. for Portable Restroom Services
Introduction of Ordinances to Update California Building Code and California Fire Code Award of Construction Contract for Utility Undergrounding District X1A Jimmy Durante Boulevard Pavement - Discussion of Proposed Striping Improvements and Approval of Design Task Order with MBI
Del Mar City Council Regular Meeting August 18, 2025
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Accessory Dwelling Unit Mid Cycle Evaluation (Housing Element Program 2E) Consultant Contract and Scope of Work for Shores Park Master Plan XI. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 13th day of August, 2025 at approximately 5:15 p.m.
___________________________________________ 8/13/2025
Sarah Krietor, Administrative Services Manager/ Date
City Clerk
CITY OF DEL MAR
CITY COUNCIL REGULAR MEETING MINUTES
JULY 7, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar California 92014
And via Teleconference
2659 NW 57th Street, Seattle, WA 98107
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.
CALL TO ORDER
Mayor Terry Gaasterland called the Regular Meeting to order at 4:34 p.m.
ROLL CALL
Present: Mayor Terry Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk (joined the meeting at 5:00 p.m. and left the meeting remotely at approximately 7:00 p.m.) and John Spelich
CITY ATTORNEY CLOSED SESSION REPORT
Assistant City Attorney Wendy House reported that there were no reportable actions for July 7, 2025, Closed Session meeting and that Councilmember Quirk was absent from Closed Session.
PLEDGE OF ALLEGIANCE
Mayor Gaasterland led the Pledge of Allegiance.
PUBLIC ORAL COMMUNICATIONS
Mayor Gaasterland opened public oral communications and Diana Kutlow representing Senator Blakespear spoke. Mayor Gaasterland closed public oral communications.
CITY COUNCIL COMMUNITY ANNOUNCEMENTS
None.
CITY MANAGER’S REPORT
City Manager Ashley Jones recognized City and Sheriff staff for their work in support of the community over the busy 4
th of July holiday weekend including illegal firework enforcement led by the Sheriff and a significant number of water recuses, medical aids, and enforcement contacts by Del Mar Community Services enforcement and Lifeguard staff; provided information about planned restriping on 27th Street and Camino del Mar from July 7 through July 11, 2025; and reminded the public that the City Council will begin its annual summer recess following the July 7, 2025, City Council meeting with the next regular City Council meeting scheduled for August 18, 2025.
1 August 18, 2025 Item 1
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July 7, 2025
PRESENTATIONS
ITEM 1: PROCLAMATION HONORING JAN MCMILLAN FOR HER SERVICE TO THE DEL MAR COMMUNITY (CLERK’S FILE NO. 1201-5)
Mayor Gaasterland presented a proclamation to Jan McMillan honoring her for her many years of service to the Del Mar Community. Jan McMillan provided comments.
Mayor Gaasterland opened the item to public comment and the following people spoke:
1) Betty Wheeler with a donation of time from Julie Maxey Allison 2) Judy Shuckit
3) Dwight Worden
4) Deborah Groban
5) Claire McGreal
6) Penny Abell
Mayor Gaasterland closed the item to public comment.
The City Council members individually expressed appreciation to Jan McMillan for all she has done for the City and community.
CONSENT CALENDAR
Administrative Services Manager/City Clerk Sarah Krietor read the titles of the items included on the Consent Calendar. There were no public speakers for the consent calendar items.
IT WAS MOVED BY MAYOR GAASTERLAND, SECONDED BY DEPUTY MAYOR MARTINEZ TO APPROVE THE CONSENT CALENDAR ITEMS 2 THROUGH 14 WITH MAYOR GAASTERLAND NOTING SHE WAS RECUSED FROM THE DISCUSSION OF ITEM 10 ON THE JUNE 16, 2025, RELATED TO THE APPROVAL OF THE JUNE 16, 2025, MINUTES (ITEM 2). (VOTE 4-0) Ayes: Mayor Gaasterland; Deputy Mayor Martinez; Councilmembers Quirk and Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 2: APPROVAL OF MINUTES: JUNE 16, 2025 REGULAR MEETING (CLERK’S MINUTES BOOK)
Council approved the minutes with administrative amendments, on consent.
ITEM 3: RATIFICATION OF LIST OF DEMANDS, DATED JULY 7, 2025 (CLERK’S FILE NO. 201-3)
Council approved the list of demands, on consent.
ITEM 4: WAIVER OF READING OF ORDINANCES ON AGENDA (CLERK’S FILE NO. 401-4) Council waived the reading of ordinances, on consent.
ITEM 5: APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH WEST COAST
ARBORISTS FOR AS-NEEDED CITYWIDE TREE MANAGEMENT AND
MAINTENANCE SERVICES (CLERK’S FILE NO. 406-1)
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Council approved an Agreement between the City of Del Mar and West Coast Arborists, Inc. for as-needed citywide tree management and maintenance services for a three-year term beginning on September 9, 2025, and ending on September 9, 2028, with an option to extend the agreement for an additional two-year period; and authorized the City Manager to execute the Agreement and any subsequent term extension amendments provided for under the Agreement contingent upon satisfactory performance by the vendor, on consent.
ITEM 6: ADOPTION OF AN ORDINANCE TO REGULATE BICYCLES, INCLUDING ELECTRIC BICYCLES, IN THE CITY OF DEL MAR (CLERK’S FILE NO. 401-4, 401-9, 1405-1) Council adopted Ordinance 1020, “AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, AMENDING THE DEL MAR MUNICIPAL CODE CHAPTER 8.12 SAN DIEGUITO LAGOON AND RIVER, AND ADDING CHAPTER 14.54
BICYCLES, REGULATING BICYCLES, INCLUDING ELECTRIC BICYCLES, IN THE CITY OF DEL MAR”, on consent.
ITEM 7: COMMUNITY SUPPORT PROGRAM FUNDING REQUESTS AND AGREEMENTS FOR FISCAL YEARS 2025-2026 AND 2026-2027 (CLERK’S FILE NO. 406-1, 1202-3, 1202- 9)
Council approved the recommended Community Support Program Funding Agreements for Fiscal Years (FY) 2025-2026 and 2026-2027 and authorized the City Manager to execute the Agreements and related documents, on consent.
ITEM 8: TRAFFIC AND PARKING ADVISORY COMMITTEE REAPPOINTMENT (CLERK’S FILE NO. 401-5)
Council reappointed Ajit Venkatraman as a voting member to the Traffic and Parking Advisory Committee to serve a second full three-year term effective July 7, 2025, and ending July 31, 2028, on consent.
ITEM 9: FINANCE COMMITTEE REAPPOINTMENT (CLERK’S FILE NO. 401-5) Council reappointed Laura DeMarco as a voting member to the Finance Committee to serve a second full three-year term effective July 7, 2025, and ending on July 31, 2028, on consent.
ITEM 10: AMENDMENT TO AGREEMENT WITH SOUTHWEST TRAFFIC SIGNAL SERVICE, INC. FOR TRAFFIC SIGNAL MAINTENANCE AND REPAIR SERVICES (CLERK’S FILE NO. 406-1)
Council approved the First Amendment to the Agreement with Southwest Traffic Signal Service, Inc for traffic signal maintenance and repair services extending the Agreement term for an additional two-year period ending June 30, 2027, and amending the service fee schedule and authorized the City Manager to execute the First Amendment, on consent.
ITEM 11: APPOINTMENTS TO THE SUSTAINABILITY ADVISORY COMMITTEE (SAC) (CLERK’S FILE NO. 401-5)
3 August 18, 2025 Item 1
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July 7, 2025
Council appointed Ann Feeney as a voting member of SAC to serve a full three-year term beginning August 1, 2025, and ending on August 31, 2028; reappointed Jennifer Anderson as a voting member to serve a full three-year term beginning August 1, 2025, and ending on August 31, 2028; and reappointed Nilmini Silva-Send as an ex-officio non-voting member to serve a full three-year term beginning August 1, 2025, and ending on August 31, 2028, on consent.
ITEM 12: SECOND READING AND ADOPTION OF AN ORDINANCE TO ELIMINATE THE DESIGN REVIEW BOARD EX-OFFICIO MEMBERSHIP (CLERK’S FILE NO. 401-4, 401-5, 401-9)
Council adopted Ordinance 1021, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, AMENDING SECTION 2.38.020 OF THE CITY OF DEL MAR MUNICIPAL CODE – DESIGN REVIEW BOARD MEMBERSHIP”, eliminating the two Design Review Board ex-officio membership seats, on consent.
ITEM 13: CONSIDERATION OF THE 2025-2028 MEMORANDUM OF AGREEMENT BETWEEN
THE CITY OF DEL MAR AND THE DEL MAR CITY EMPLOYEES ASSOCIATION (CLERK’S FILE NO. 406-1,502-3)
Council adopted Resolution 2025-24, “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, APPROVING THE MEMORANDUM OF
AGREEMENT BETWEEN THE CITY OF DEL MAR AND THE DEL MAR CITY EMPLOYEES ASSOCIATION FOR THE PERIOD JULY 1, 2025, THROUGH JUNE 30, 2028”; authorized the City Manager to execute the Memorandum of Agreement; adopted Resolution 2025-25, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, ADOPTING THE FISCAL YEAR 2025-2026 COMPENSATION PLAN FOR GENERAL EMPLOYEES”; and adopted Resolution 2025-26. “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, AMENDING THE CITY’S PERSONNEL RULES AND REGULATIONS MANUAL”, on consent.
ITEM 14: PROPOSED CHANGES TO THE CSA-17 ADVISORY BOARD ALTERNATE APPOINTMENT (CLERK’S FILE NO. 401-5)
Council amended the 2025 Local and Regional Appointments to remove the City’s CSA17 Advisory Board alternate representative appointment, on consent.
COMMISSION AND COMMITTEE INTERVIEWS
ITEM 15: DESIGN REVIEW BOARD INTERVIEWS AND APPOINTMENT (CLERK’S FILE NO. 401-5)
A presentation was provided by Administrative Services Manager Krietor. City Council interviewed the candidates.
There were no public speakers for the item.
City Council voted unanimously to appoint Adam Wallace as a voting member to the City’s Design Review Board (DRB) serving a full four-year term beginning August 1, 2025, and ending August 28, 2029. 4 August 18, 2025 Item 1
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July 7, 2025
PUBLIC HEARING
ITEM 16: A DE NOVO PUBLIC HEARING OF AN APPEAL OF THE DESIGN REVIEW BOARD’S DECISION TO APPROVE A DESIGN REVIEW PERMIT DRB24-006, A MAJOR REMODEL OF AN EXISTING 1,578 SQUARE-FOOT, ONE-STORY RESIDENCE THAT WOULD INCLUDE CONSTRUCTION OF A 689 SQUARE-FOOT ADDITION AND
VARIOUS IMPROVEMENTS TO THE PROJECT SITE
PROJECT APPLICANT: LISA PARNELL, FOOTER RESIDENCE TRUST APPELLANTS: JULIE AND DAVID FOUQUET
PROJECT LOCATION: 483 AVENIDA PRIMAVERA; (APN# 299-290-04- 00)
ZONING: R1-10 (LOW DENSITY RESIDENTIAL)
(CLERK’S FILE NO. 301-5)
An introduction to the item was provided by City Manager Jones. A presentation was provided by Associate Planner Jean Crutchfield. Planning and Community Development Director Karen Brindley and Principal Planner Matt Bator were available to answer questions. Assistant City Attorney House provided an overview of the de novo hearing procedure.
The City Council provided the following disclosures: Councilmember Quirk disclosed that he met with neighbor T. Pat Stubbs; Councilmember Spelich disclosed that he read the agenda materials and red dots and had communications with T. Pat Stubbs; Deputy Mayor Martinez disclosed that she visited the site twice, but did not enter the home, walked the neighborhood, and met with T. Pat Stubbs; and Mayor Gaasterland disclosed that she walked the neighborhood to view the story poles from various locations, visited the site but did not enter the home, and reached out to T. Pat Stubbs to view the site from the southwest corner of the Stubbs parcel.
Mayor Gaasterland opened the public hearing. The applicant Lisa Parnell and her representatives Robert Scott and architect Jim Sneed were available to answer questions. Council questions for the applicant’s representative focused on the proposed chimney and trees proposed to replace the existing olive trees.
Mayor Gaasterland opened the item to public comment and the following people spoke:
1) The appellant Julie Fouquet provided comments.
2) George Zdasiuk
3) Eric Keeling
4) Jennifer McDowell
5) T. Pat Stubbs submitted a speaker slip in support of the DRB’s unanimous approval of the project Mayor Gaasterland closed the item to public comment.
The applicant’s representative Robert Scott provided a rebuttal. Council questions focused on the removal of a hedge referenced by the public speakers.
Mayor Gaasterland closed the public hearing.
Council questions focused on the primary living area of the appellant’s home; whether the trees on 471 Avenida Primavera property have ever been the subject of a Trees, Scenic Views and Sunlight (TSVS) application(s); and whether the appellant met with Planning and Community Development staff to review the plans.
5 August 18, 2025 Item 1
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July 7, 2025
Council discussion focused on the rationale of the Councilmembers who set this item for a de novo hearing.
IT WAS MOVED BY MAYOR GAASTERLAND AND SECONDED BY DEPUTY MAYOR MARTINEZ TO UPHOLD TO DRB’S DECISION WITH THE CONDITIONS OUTLINED IN THE RESOLUTION PREPARED BY STAFF AND ADOPTED RESOLUTION 2025-27, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, APPROVING DESIGN REVIEW PERMIT DRB24-006, A MAJOR REMODEL OF AN EXISTING 1,578 SQUARE-FOOT, ONE-STORY RESIDENCE THAT WOULD INCLUDE CONSTRUCTION A 689 SQUARE-FOOT ADDITION AND VARIOUS IMPROVEMENTS TO THE PROJECT SITE LOCATED WITHIN THE R1-10 ZONE AT 483 AVENIDA PRIMAVERA, DEL MAR, CALIFORNIA ASSESSOR PARCEL NUMBER (APN): 299-290-04-00.” (VOTE 4-0) Ayes: Mayor Gaasterland; Deputy Mayor Martinez; Councilmembers Quirk and Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 17: INTRODUCTION OF AN ORDINANCE TO AMEND MUNICIPAL CODE CHAPTERS
23.50 AND 23.51 RELATED TO TREES, SCENIC VIEWS, AND SUNLIGHT REGULATIONS (A25-001) AND AMENDMENTS TO CHAPTERS 30.04 AND 30.86 ESTABLISHING A MAXIMUM ALLOWED HEIGHT FOR HEDGES (ZA25-001) (CLERK’S FILE NO. 401-4, 401-9)
An introduction to the item was provided by Mayor Gaasterland. A presentation was provided by Principal Planner Matt Bator. Planning and Community Development Director Brindley was available to answer questions.
Councilmember Quirk left the meeting during staff’s presentation at approximately 7:01 p.m.
Council questions focused on consideration to remove hedges from the TSVS ordinance updates and to address separately; length of the proposed look back period; whether prior TSVS without photos could be re-opened under the new regulations if adopted; proposed fees; rationale for inclusion of the indemnification language in the proposed ordinance; appeal procedure in the proposed ordinance; whether potted plants are covered by the proposed ordinance; protected trees definition related to tree removal permits; current tree removal permit procedure; 15 day period for payment prior to issuing penalties included in the proposed ordinance; City process for resolving hedges or other landscaping that creates safety issues in the public right-of-way; proposed grandfathering of hedges in the proposed ordinance; whether the fire marshal has reviewed the vegetation on the Staver property adjacent to Del Mar Woods; fire risk mitigation related to overgrown vegetation; sunlight provisions related to primary living area in the proposed ordinance; State of California Solar Rights Act; cost shifting in the proposed regulations; and how the proposed ordinance would affect or potentially change a cost sharing agreement for a prior TSVS with a restorative action plan.
Mayor Gaasterland opened the item to public comment and the following people spoke:
1) Catherine Cramton
2) Shirli Weiss with two donations of time from Shelly Duncan and Cindy Griffith 3) Janet Wilson with one donation of time from Nigel Hook 4) Lori Ritman
5) Judy Hunt
6) Karen Lare
7) John Stahl
8) Richard Jamison
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July 7, 2025
9) Robert Anderson submitted a speaker slip but did not wish to speak. He indicated he supports regulating hedges but does not support grandfathering in existing hedges. 10) Graham Bernstein
Mayor Gaasterland closed the item to public comment.
Council discussion focused on hedge regulations; importance of sunlight provision; indemnification language; TSVS documentation requirements related to use of historical photos and/or Google Street View images; length of the proposed look back period; desire to maintain arborist oversight of any trimming or maintenance scheduled imposed by a TSVS restorative action plan; desire to address fire mitigation risk; proposed fee structure; and desire to cover potted trees under updated TSVS regulations.
Council consensus was for staff to return with a revised ordinance based on Council feedback including:
protect sunlight access to all windows of a residence, not just the Primary Living Area; remove indemnification language; reassess the eligibility time period (look-back) and prevent “double jeopardy” situations; amend the proposed ordinance to consider potted trees as trees under the TSVS; the City Council directed staff to track fees recovered over a one-year period and report back to Council; and separate the proposed hedge height regulations from the TSVS ordinance update and to emphasize fire risk mitigation in any revisions to the hedge height standards.
VOTE TO CONTINUE MEETING
IT WAS MOVED BY MAYOR GAASTERLAND SECONDED BY DEPUTY MAYOR MARTINEZ TO CONTINUE THE MEETING TIME CERTAIN UNTIL 10:20 P.M. (VOTE 3-0-1 WITH COUNCILMEMBER
QUIRK ABSENT)
Ayes: Mayor Gaasterland; Deputy Mayor Martinez; and Councilmember Spelich; Noes: 0; Recuse: 0;
Absent: Councilmember Quirk; Abstain: 0.
COUNCIL MEETING RECESS:
The City Council took a meeting recess from approximately 6:33 p.m. to 6:49 p.m.
CITY COUNCIL OTHER BUSINESS
ITEM 18: RESOLUTION SUPPORTING A 2026 STATE BALLOT INITIATIVE SPONSORED BY
OUR NEIGHBORHOOD VOICES TO RESTORE LOCAL AUTHORITY OVER LAND USE PLANNING & ZONING LAW RELATED TO HOUSING (CLERK’S FILE NO. 303-1, 401-14)
A presentation was provided by Mayor Gaasterland and Deputy Mayor Martinez.
There were no public speakers for the item.
Council discussion focused on support for affordable housing; desire for local control over housing policies; and concerns about the methodology used by the San Diego Association of Governments (SANDAG) for the Regional Housing Needs Assessment (RHNA) allocation.
IT WAS MOVED BY COUNCILMEMBER SPELICH AND SECONDED BY MAYOR GAASTERLAND TO ADOPT RESOLUTION 2025-28 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, IN SUPPORT OF THE “OUR NEIGHBORHOOD VOICES” BALLOT INITIATIVE
TO AMEND ARTICLE IX OF THE CONSTITUTION OF THE STATE OF CALIFORNIA TO MAKE ZONING, DEVELOPMENT, AND LAND USE MATTERS OF LOCAL AUTHORITY.” (VOTE 3-0-1 WITH
COUNCILMEMBER QUIRK ABSENT)
7 August 18, 2025 Item 1
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July 7, 2025
Ayes: Mayor Gaasterland; Deputy Mayor Martinez; Councilmember Spelich; Noes: 0; Recuse: 0;
Absent: Councilmember Quirk; Abstain: 0.
REGIONAL ORGANIZATION AND COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY
ORGANIZATION REPORTS
None.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 10:14 p.m.
_______________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
8 August 18, 2025 Item 1
DEL MAR CITY COUNCIL
SPECIAL MEETING MINUTES
CLOSED SESSION
JULY 7, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California 92014
CALL TO ORDER
Mayor Terry Gaasterland called the meeting to order at 3:00 p.m.
ROLL CALL
Present: Mayor Terry Gaasterland; Deputy Mayor Tracy Martinez; and Councilmember John Spelich
Absent: Councilmember Dan Quirk
CLOSED SESSION
A) Conference with Legal Counsel - Significant Exposure to Litigation Number of Cases: Two
Description: 1) Seaside Ridge Development Project; and 2) Code enforcement fines related to unpermitted Accessory Dwelling Unit (ADU)
Authority: Government Code Section 54956.9(d)(2)
Reportable Action: None.
B) Conference with Legal Counsel- Existing Litigation
Lazier v. City of Del Mar
San Diego Superior Court Case No. 37-2024-00009804-CU-WM-CTL Authority: Government Code Section 54956.9(d)(1)
Reportable Action: None.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 4:20 p.m.
_______________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
9 August 18, 2025 Item 1
Vendor Payment Checks $ 1,981,603.94
Voids (600.00)
Electronic Fund Transfers (EFT) 3,928,994.20
Electronic Wires 2,109,410.08
Total $ 8,019,408.22
Approved by: Approved by:
Marco Camacho Terry Gaasterland
Finance Manager/Treasurer Mayor
Date: Date:
Attachments: Check Registers
LIST OF DEMANDS
CITY OF DEL MAR
for
City Council Meeting
August 18, 2025
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City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Ashlea Houston, Management Analyst
Via Ashley Jones, City Manager
DATE: August 18, 2025
SUBJECT: Approval of Task Order with Michael Baker International for Citywide Curbside Management Inventory
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Approve a $135,500 Task Order (Attachment A) with the City’s as-needed engineering consultant Michael Baker International (MBI) to conduct a citywide curbside management inventory of red curbs and available on-street parking along public streets in Del Mar; and 2) Authorize the City Manager to execute the Task Order.
BACKGROUND:
In many instances, cities limit or prohibit parking, with either curb markings (e.g., colored curbs) or signage, to enhance the safety of City streets for pedestrians and vehicles in congested areas. Federal and state laws provide requirements and guidelines to limit parking related to specific areas for public safety.
In addition, the City operates a paid parking program that creates frequent parking turnover and increased coastal access for visitors in high-traffic areas along the Del Mar shoreline. Under the City’s Paid Parking Coastal Development Permit (CDP), the City is required to submit an annual parking monitoring report to the California Coastal Commission (CCC) to ensure the program is meeting its goals and objectives consistent with the Coastal Act and the City’s certified Local Coastal Program.
In 2019, the City conducted a colored curb inventory that identified the location of all colored curbs on public streets throughout the City. This document assists Public Works staff during curb repainting; supports Parking Enforcement with the issuance of citations and validation of contested violations; and is used for City public parking monitoring and reporting needs. At present, the City does not have a digital database or Geographic Information System (GIS) layer for this information—only physical and PDF versions of the inventory are available.
In recent years, increased fire risk and other public safety concerns have prompted the City to consider a comprehensive citywide inventory of colored curbs, parking spaces, and street widths for the purposes of assessing ingress and egress during emergency 1 August 18, 2025 Item 4
City Council Agenda Report
MBI Task Order – Citywide Curbside Management Inventory August 18, 2025
evacuations, and emergency vehicle access on Del Mar’s streets. The information could inform future street improvements that would be presented for City Council consideration.
The data would also support the City’s annual parking monitoring report to the CCC by providing an updated public parking space supply for the City.
Finally, this Task Order would support the City’s required reporting and development of a Parking Management Plan per Section 30.80.020 (H) of the Del Mar Municipal Code (DMMC), which was implemented with the City’s adopted Parking Code Amendments on September 18, 2023. As such, the Fiscal Year (FY) 2025-2026 City Council Work Plan includes a citywide curbside management inventory as a Tier 2 priority.
DISCUSSION/ANALYSIS:
The City has an existing agreement with MBI for as-needed engineering services. The proposed Task Order will authorize MBI to conduct a citywide curbside management inventory of all colored curbs and on-street public parking throughout the City, and will build on the street width data collected by Buckman Infrastructure Group as part of the citywide street condition assessment that was completed in 2024.
MBI will work with City staff, including the Fire Department, to review intersections and non-conforming streets for emergency vehicle accessibility and will confirm and review the City’s existing inventory of colored curbs for applicability. There may be some areas of the City where colored curbs are determined to be needed and other areas where existing red curbs are not appropriate and may not have been installed by the City. The data will also be used to calculate the City’s available public parking supply to assist with compliance reporting requirements of the City’s Paid Parking CDP.
MBI will develop a citywide Computer Aided Design (CAD) file delineating the edge of pavement for all public roadways and conduct a detailed inventory of existing colored curbs and “no-parking” signage. This information will be compiled into a citywide GIS database that is compatible with the City’s existing GIS system. The updated database will support parking enforcement efforts and enable the City to accurately assess the total length of colored curbs, signed no-parking zones, and driveway locations.
Using the GIS database, MBI will meet with City staff and Emergency Services personnel, including the Fire Department and Sheriff’s Department, to review the existing street widths for safety and accessibility concerns. Based on City feedback, MBI will develop truck turn templates for emergency vehicles at key intersections identified with the highest safety concern. These templates could inform future changes to on-street parking or colored curb lengths to improve accessibility for emergency vehicles at designated intersections.
MBI will use the GIS curb data to conduct a citywide parking inventory. MBI will estimate the total number of regular, Americans with Disability Act (ADA), time restricted, limited time, and reserved or permit parking spaces available on public streets throughout the City. To support compliance with the City’s Paid Parking CDP requirements, MBI will also 2 August 18, 2025 Item 4
City Council Agenda Report
MBI Task Order – Citywide Curbside Management Inventory August 18, 2025
conduct an inventory of public off-street parking facilities associated with the CDP. This information will assist the City in completing its annual parking monitoring report for submittal to the CCC.
The approach, methodology, and results of the curbside management analysis will be documented in a comprehensive Curbside Management Report. This report, along with the associated GIS database, will be compared to the City’s existing colored curb inventory prepared in 2019. In coordination with City staff, MBI will review and evaluate existing colored curb markings to identify candidates for removal based on public safety considerations, variances from the 2019 inventory, or other relevant factors. These markings will be incorporated into a separate GIS layer for future reference and to support the City’s ongoing curbside management and enforcement efforts. The City may also add new curb markings based on public safety recommendations.
The project is scheduled to begin in late August 2025 and be completed by the end of the fiscal year, as outlined in the Project Schedule in Exhibit B to Attachment A.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council associated with this item.
Sufficient funds have been included in the approved Fiscal Year 2025-2026 Operating and Capital Budget to cover the $135,500 Task Order.
ENVIRONMENTAL IMPACT:
The action being considered is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” per Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
Citywide Curbside Management Inventory is a Tier 2 City Council priority for FY 2025- 2026.
ATTACHMENTS:
Attachment A – MBI Task Order
Exhibit A to Attachment A – Scope of Work and Fee Estimate Exhibit B to Attachment A – Project Schedule
3 August 18, 2025 Item 4
ATTACHMENT A
1050 Camino Del Mar, Del Mar, CA 92014 | 858.755.9313 | www.delmar.ca.us August 18, 2025
Michael Baker International SENT VIA EMAIL
Attn: Tim Thiele
5050 Avenida Encinas, Suite 260
Carlsbad, CA 92008
[email protected]
RE: TASK ORDER & NOTICE TO PROCEED FOR CITYWIDE CURBSIDE MANAGEMENT
INVENTORY OF RED CURBS AND ON-STREET PARKING ALONG PUBLIC STREETS IN DEL MAR (ACCOUNT 49.8000.8037)
This Task Order (TO) and Notice to Proceed (NTP) is issued pursuant to the terms and conditions contained in the as-needed Civil Engineering, Traffic Engineering, and Development Review Services Agreement between the City of Del Mar and Michael Baker International (Consultant), the term for which is December 7, 2020, to December 7, 2025.
Consultant shall execute tasks related to the Citywide Curbside Management Inventory Project, as described in the Consultant’s proposed scope of work dated February 27, 2025, and included as Exhibit A to this Task Order. The project cost for this Task Order shall not exceed $135,500.
The project schedule shall commence upon execution of this Task Order/Notice to Proceed and be completed by March 27, 2026, to the satisfaction of the City Manager, in accordance with the proposed scope of work in Exhibit A and project schedule included in Exhibit B.
The primary contact for this Task Order and invoicing is Ashlea Houston, Management Analyst, who can be reached at [email protected] and (858) 704-3631.
Please sign and return a copy of this Task Order electronically through OneSpan, the City’s electronic document routing program. Please contact Management Analyst Denise Galvan at [email protected] or (858) 704-3657 with any questions about executing this Task Order.
Approved by: Accepted by:
_____________________________________ _______________________________________ Ashley Jones Date Tim Thiele Date
City Manager Vice President
cc: Joe Bride, Public Works Director
Karen Brindley, Planning & Community Development Director Clement Brown, Assistant City Manager
Jonathan Edelbrock, Community Services Director/Lifeguard Chief Ashlea Houston, Management Analyst
Exhibit A: Scope of Work and Fee Estimate for Citywide Curbside Management Inventory Exhibit B: Project Schedule for Citywide Curbside Management Inventory 4 August 18, 2025 Item 4
5050 Avenida Encinas, Suite 260 | Carlsbad, CA 92008 | Office: 760-476-9193 | Fax: 760-476-9198 | www.mbakerintl.com City of Del Mar February 27, 2025
Public Works Department
2240 Jimmy Durante Blvd,
Del Mar, CA 92014
Subject: City of Del Mar – Curbside Management
To the City of Del Mar,
As requested, Michael Baker has developed the following scope (Attachment A) and fee (Attachment B) to conduct a citywide curbside management inventory of all of the red curb and on-street parking along public streets.
Attachment A – Scope of Work
Task 1: Citywide CAD File
In order to compile a city-wide CAD file showing the edge of pavement of all public roadways, Michael Baker will:
1.1) Review previous Pavement Management Plan (March 2024) and utilize available records. This information will be confirmed against actual field conditions during Task 1.4.
1.2)Conduct a review all of the readily available existing topo files that have been compiled over the years through various projects MBI has been involved with. The edge of pavement linework from all of the various individual files will be compiled into one city-wide CAD drawing (see subtask 1.5).
1.3)Fill gaps in the linework where existing topo is not available utilizing readily available aerial imagery (i.e.
Google Earth or Near Maps). This will include the approximate locations of all driveways access public roads.
1.4)Field verify roadway widths against aerial imagery where the topo is not available.
1.5)Compile city-wide CAD base file of approximate curb/edge of pavement locations within city right-of-way.
Task 2: Curbside Management / “No Parking” Inventory
Building upon the work completed in Task 1 to draw the edge of pavement of all public roadways, Michael Baker will establish the “No Parking” zones throughout the City by:
2.1) Conducting a detailed inventory of the existing red curbs and “no-parking” signage throughout the City through a detailed GIS enabled field verification. Using the ESRI phone application, Michael Baker will conduct a detailed driving tour of the entire city to geo-locate the beginning and end of each red curb zone as well as all signed no-parking zones. This scope assumes the driving tour will require one driver and one GIS operator.
2.2)During the driving tour, Michael Baker will utilize a vehicle mounted video camera to record City streets.
Michael Baker staff will review the camera footage to verify curb markings and signage. The recorded footage allows for screen shots and rewind/rewatch capabilities to backcheck and verify GIS inventory. 5 August 18, 2025 Item 4
2 City of Del Mar Pavement Assessment Scope and Fee – rev 02/27/25 Task 3: GIS Delivery
The results of the CAD drawings from Task 1 and the curbside inventory from Task 2 will be converted and documented into one City-wide GIS database which will be delivered in a format compatible with the City’s current system to be determined (anticipated to be a shapefile or geodatabase). The “no-parking” areas will be summarized on a separate layer to allow for an automated ticket validation to be able to enforce tickets. The GIS database will include the following:
• Lengths of red curb
• Lengths of other curb utilization (green, yellow, blue, white) • Lengths of signed no parking (with different parking categories) • Driveway locations
MBI will generate a PDF “Map Book” using a city-wide grid system. Each individual map will be developed at a discernable scale where curb color would be legible. In addition to the PDF maps, a spreadsheet database will be exported from the GIS files.
Task 4: Emergency Services Coordination
Upon completion of Task’s 1 & 2, Michael Baker will meet with City Staff and Emergency Services personnel (including Fire and Police) to review the existing street widths. The purpose of this detailed review is to:
• Review intersections with turning movement and accessibility concerns; • Review areas of general parking compliance/non-compliance that may be reinstated or removed; This scope assumes up to 3 meetings with City staff and Emergency Services personnel.
Task 5: Truck Turn Templates
Based on the feedback provided in Task 4, Michael Baker will coordinate with the City staff to identify the intersection locations with the highest concern. At these priority locations, Michael Baker will conduct truck turning templates utilizing typical dimensions of emergency fire trucks.
For the purposes of this scope and fee, it is assumed truck turn templates will be developed for up to twenty (20) separate turn movements. It should be noted that multiple turn movements may be required at the same intersection (i.e. northbound right-turn movement and southbound left-turn movement is counted as two turn movements). It is assumed the City of Encinitas will provide emergency vehicle design parameters to Michael Baker and work will not begin prior to receipt of emergency vehicle information.
Task 6: Parking Supply Inventory
Michael Baker will review the GIS curb data compiled in Task 3 to estimate the total number of on-street parking available on public streets throughout the City. Unmarked parallel parking spaces will be estimated based on the lengths of curb where there are no parking restrictions. Marked parking spaces will be counted individually. 6 August 18, 2025 Item 4
3 City of Del Mar Pavement Assessment Scope and Fee – rev 02/27/25 Using the recorded footage from Task 2 as well as Google Earth Streetview, the parking inventory will be broken down by the type of parking and will include the following categories:
• Regular spaces;
• ADA;
• Time restricted ;
• Limited time (i.e. 20-minute or 2-hour);
• Reserved / Permit Only.
Task 7: CDP Required Off-Street Parking Inventory
Michael Baker will conduct a field inventory of public off-street parking facilities associated with the City’s CDP requirements. Parking type and categories similar to those included in Task 6 will also be recorded. This includes the following:
a) City Hall
b) Community Services
c) Public Works
d) Shores Park
e) Trailhead Parking Lot at Jimmy Durante Blvd
f) Trailhead Parking Lot at San Dieguito Drive
g) Trailhead Parking Lot at St. Peters
Off-street private parking lots outside of the public right-of-way is not included as part of this task.
Task 8: Curbside Management Report
Michael Baker will document the approach, methodology, and results of the curbside management and parking assessment in a technical report. This scope assumes a total of two submittals of the technical report (draft & final). If more than two submittals of the report are required, an addendum to this scope of work and fee will be prepared. The technical report will include dates and times of field observations, approach, and methodology of all assessments, as well as all supporting maps, figures, exhibits and tables.
Task 9: Red Curb Verification
Based on conversations with City Staff, the City currently records all legitimate red-curb markings throughout the City in a physical document. Michael Baker will coordinate with City staff to review this documentation and cross reference against the digital databases created in Tasks 2 & 3 The purpose of this review is to identify curb markings for potential removal by the City. All locations identified for potential removal will be recorded in a separate GIS layer.
Deliverables:
• CAD Files of existing edge of pavement and curb lines with approximate location of driveways • GIS & excel spreadsheets of painted curbs throughout the City to allow for ticketing validations • Curbside Management Report (Draft & Final)
7 August 18, 2025 Item 4
4 City of Del Mar Pavement Assessment Scope and Fee – rev 02/27/25 Exclusions:
• New Topo Survey
• Parking Utilization Study
• Printed materials (all deliverables will be submitted electronically) • Development of field application for ticket validation. • Off-Street Private Parking Inventory
Attachment B – Fee Estimate
Michael Baker will complete Tasks 1-9 outlined in this scope and fee on time and materials basis no to exceed $135,500. The estimate by task is shown below.
LABOR COSTS AMOUNT
Task 1: Citywide CAD Drawings $40,000
Task 2: Curbside Management / “No Parking” Inventory $15,000 Task 3: GIS Delivery $12,500
Task 4: Emergency Services Coordination $3,500
Task 5: Truck Turn Templates $7,500
Task 6: Parking Supply Inventory $8,000
Task 7: CDP Required Off-Street Inventory $8,000
Task 8: Curbside Management Report $25,000
Task 9: Red Curb Verification $14,000
LABOR COST SUBTOTAL $134,000
DIRECT COSTS AMOUNT
Mileage Reimbursements $1,500
DIRECT COSTS SUBTOTAL $1,500
TOTAL FEE $135,500
8 August 18, 2025 Item 4
ID Task
Mode
Task Name Duration Start Finish Predecessors
1 City Council Meeting for TO Approval 0 days Mon 8/18/25 Mon 8/18/252 Notice to Proceed 0 days Fri 8/22/25 Fri 8/22/25 1FS+5 days3 Task 1: Citywide CAD File 60 days Mon 8/25/25 Fri 11/14/254 Review Pavement Management Plan and Existing Topo Files
2 wks Mon 8/25/25 Fri 9/5/25 2,1
5 Complete City-wide Existing CADD base file 8 wks Mon 9/8/25 Fri 10/31/25 46 Field Verification of CADD Files 2 wks Mon 11/3/25 Fri 11/14/25 57 Submittal of City-wide CADD File 0 days Fri 11/14/25 Fri 11/14/25 68 Task 2: Curbside Management / "No Parking" Inventory 30 days Mon 8/25/25 Fri 10/3/259 GIS Field Verification of Parking Prohibition 6 wks Mon 8/25/25 Fri 10/3/25 2,1 10 Task 3: GIS Delivery 30 days Mon 11/3/25 Fri 12/12/25 11 Compile GIS Database 6 wks Mon 11/3/25 Fri 12/12/25 9,6SS 12 Submit PDF Map Book and GIS Files to City 0 days Fri 12/12/25 Fri 12/12/25 1113 Task 4: Emergency Services Coordination 25 days Mon 11/17/25 Fri 12/19/25 14 Preliminary Meeting with City Staff 1 wk Mon 11/17/25 Fri 11/21/25 7,9 15 Meeting with Emergency Personel 1 wk Mon 11/24/25 Fri 11/28/25 1416 Follow up Meeting with City and Emergency Staff reviewing turn templates
1 wk Mon 12/15/25 Fri 12/19/25 14,18
17 Task 5: Truck Turn Templates 10 days Mon 12/1/25 Fri 12/12/25 18 Complete Truck Turn Movements 2 wks Mon 12/1/25 Fri 12/12/25 15,14 19 Task 6: Parking Supply Inventory 15 days Mon 12/22/25 Fri 1/9/26 20 Record Parking Type and Inventory 3 wks Mon 12/22/25 Fri 1/9/26 12,16 21 Task 7: CDP Required Off-Street Parking Inventory 20 days Mon 12/15/25 Fri 1/9/26 22 Off-Street Parking Field Verification 4 wks Mon 12/15/25 Fri 1/9/26 12 23 Task 8: Curbside Management Report 55 days Mon 1/12/26 Fri 3/27/26 24 Draft Curbside Management Report 5 wks Mon 1/12/26 Fri 2/13/26 20,22 25 City Review of Curbside Management Report 3 wks Mon 2/16/26 Fri 3/6/26 2426 Final Curbside Management Report 3 wks Mon 3/9/26 Fri 3/27/26 2527 Task 9: Red Curb Verification 30 days Mon 12/15/25 Fri 1/23/26 28 Review Historic Red Curb Documentation 2 wks Mon 12/15/25 Fri 12/26/25 12 29 Cross-Reference Existing Red Curb Locations 2 wks Mon 12/29/25 Fri 1/9/26 2830 Update GIS Map and PDF Map Book 2 wks Mon 1/12/26 Fri 1/23/26 29 8/18
8/22
11/14
12/12
Jul Aug Sep Oct Nov Dec Jan Feb Mar
2026
Del Mar Curbside Management Project Schedule
9 August 18, 2025 Item 4
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Denise Galvan, Management Analyst
Via Ashley Jones, City Manager
DATE: August 18, 2025
SUBJECT: Dissolution of the Shores Park Master Plan Advisory Committee REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution (Attachment A) formally dissolving the Shores Park Master Plan Advisory Committee.
DISCUSSION/ANALYSIS:
The Shores Park Master Plan Committee (Committee) was established by Council Resolution 2014-07 on May 5, 2014. Its mission was to provide input on the vision, stakeholder input, needs assessment, and alternatives for the Del Mar Shores Park property master planning process.
The Committee played a key role in assisting the community with prioritizing the various proposed uses for the Del Mar Shores Park property and potential park amenities. In collaboration with local non-profit organizations, the Committee organized fundraising activities, facilitated community forums, and worked closely with City staff and the City’s consultant, Schmidt Design Group, Inc., to initiate and complete the first phase of the master planning process. The overall master planning effort was structured into three phases, and the completed work on the project resulted in the development of three conceptual plans for the site.
The Committee stopped meeting in 2018, with the deferral of the master planning process that was due to a variety of factors, including litigation between the City and Winston School and later the onset of the COVID-19 pandemic. The Committee was formally placed on hold by the City Council on December 7, 2021, pending the resumption of the master planning process.
At its meeting on June 16, 2025, the City Council directed staff to reinitiate the Shores Park master planning process and to form a subcommittee of the Parks and Recreation Advisory Committee that would be tasked with advising the Council on the master plan 1 August 18, 2025 Item 5
City Council Agenda Report
Dissolution of the Shores Park Master Plan Advisory Committee August 18, 2025
instead of reactivating the Committee. This subcommittee will provide staff and the City Council with advisory input during the completion of the draft master plan for Shores Park.
On the next Parks and Recreation Advisory Committee meeting agenda (September 3, 2025), staff will include an agenda item to select the subcommittee that will advise staff on the completion of the draft master plan. Accordingly, staff recommends that the City Council adopt a Resolution (Attachment A) to formally dissolve the Shores Park Master Plan Advisory Committee.
Additionally, staff will be facilitating a robust discussion with the City Council on the scope of work, guiding principles, preferred amenities, and next steps for the Shores Park master planning process as a separate agenda item next month.
FISCAL IMPACT:
There is no fiscal impact or action to be taken by the City Council related to this agenda item.
ENVIRONMENTAL IMPACT:
The action being considered is exempt from the California Environmental Quality Act (CEQA) because it is not a “project” per Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
The Shores Park Master Planning Process is a Tier 2 work plan item on the Fiscal Year 2025-2026 City Council Work Plan.
ATTACHMENTS:
Attachment A – Resolution Dissolving Shores Park Master Plan Advisory Committee 2 August 18, 2025 Item 5
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, DISSOLVING THE SHORES PARK MASTER
PLAN ADVISORY COMMITTEE
WHEREAS, on May 5, 2014, the City Council adopted Resolution No. 2014-07 establishing the Shores Park Master Plan Advisory Committee tasked to provide input on the Shores Park master plan process, vision, stakeholder input, needs assessment, alternatives, and master plan development; and
WHEREAS, the Committee charter was subsequently amended by Resolutions 2014-25, 2014-40, and 2022-06; and
WHEREAS, the City Council has determined that the Shores Park Master Plan Advisory Committee has effectively fulfilled its designated scope and objectives. Given that the committee has remained inactive since 2018 the committee is deemed to have concluded its function; and
WHEREAS, it is the City Council’s desire to dissolve the Shores Park Master Plan Advisory Committee, in light of the recommendation to establish a subcommittee under the City’s existing Parks and Recreation Advisory Committee to collaborate with staff on completing a draft master plan of the Shores Park Master Planning process; and WHEREAS, the City Council thanks the past volunteers on the Shores Park Master Plan Advisory Committee for their efforts toward assisting the City with fundraising and their tireless input throughout Phases I, II, and III of the Shores Park Master Planning process, which resulted in the development of three concepts.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Del Mar, California, does hereby dissolve the Shores Park Master Plan Advisory Committee by rescinding Resolution No. 2022-06.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at a Regular Meeting held this 18th day of August, 2025. ________________________________
Terry Gaasterland, Mayor
City of Del Mar
3 August 18, 2025 Item 5
Resolution No. 2025-XX
APPROVED AS TO FORM:
________________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2025-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 18th day of August 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
4 August 18, 2025 Item 5
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Deputy Mayor and City Councilmembers
FROM: Mayor Terry Gaasterland and Councilmember John Spelich, Council Liaisons to the Finance Committee
Prepared by Denise Galvan, Management Analyst
DATE: August 18, 2025
SUBJECT: Finance Committee Reappointment
REQUESTED ACTION/RECOMMENDATION:
The City Council Liaisons to the Finance Committee recommend the City Council reappoint Steven McDowell as a member to the Finance Committee to serve a second full three-year term effective September 1, 2025, and ending on September 30, 2028.
DISCUSSION/ANALYSIS:
The Finance Committee (Committee) serves as an advisory committee to the City Council and provides recommendations on City finances including updates to the City’s operating and capital budgets, budget forecasts and trends in revenues, expenditures, project costs, and cash flows. The Committee also reviews the City’s Annual Comprehensive Financial Report (ACFR), CalPERS Cost Sharing Pool Reports and the related annual contributions to the Pension Reserve Fund, Pension Reserve Policy, City financial metrics, and other assignments from the Council, such as long-term planning, fee assessments, and sources of possible revenues. The Committee currently consists of six (6) resident voting members with the membership to be reduced to five (5) voting members over time through attrition, not affecting members completing their first term.
There is currently one upcoming member vacancy on the Committee due Steven McDowell first term expiration on August 31, 2025. City staff advertised the vacancy, and two Citizen Interest Forms were received during the recruitment period from Steven McDowell and Marcelo Penha (Attachment A). The Council Liaisons to the Committee have reviewed the applications and recommend that the City Council reappoint Steven McDowell as a voting member for a second full three-year term starting on September 1, 2025, and ending on September 30, 2028.
If the recommended appointment is approved by the City Council, the Committee will have a full member roster. A copy of the current Committee roster is included as Attachment B for Council’s reference.
ATTACHMENTS:
Attachment A – Citizen Interest Forms
Attachment B – Finance Committee Roster
1 August 18, 2025 Item 6
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5 August 18, 2025 Item 6
CITIZEN INTEREST FORM
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 3/24/2025
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.
Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.
Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule: Public Meeting Calendar.
You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that ex-officio members are non-voting and may be non-residents.
Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected]. Please note: City Hall is closed to the public for in-person services on Fridays, and Citizen Interest Forms should be submitted via email only on Fridays. Citizen Interest Forms can be submitted in-person or via email Monday through Thursday.
IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.
6 August 18, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Last Name First Name Middle Initial
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2
nd choice, etc.):
___ Arts Advisory Committee ___ Parks and Recreation Committee ___ Design Review Board ___ Planning Commission
___ Finance Committee ___ Sustainability Advisory Committee ___ Lagoon Committee ___ Traffic and Parking Advisory Committee ___ Measure Q Citizen Oversight Committee ___ Undergrounding Program Advisory Committee ___ Other(s) (please indicate):________________
Qualifications for appointment and/or reasons for application (attach additional pages as needed):
Education:
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential. 7 August 18, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:
Optional: Please list three Del Mar residents who can provide a reference**:
NAME STREET NAME (no house
number)
Phone Number
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.
Residency
Month Year
I have been a resident of California since:
I have been a resident of San Diego County since:
I have been a resident of Del Mar since:
What part of town do you live in? Geographic diversity is desirable and will be taken into account.
Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☐ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☐ Yes ☐ No
Are you a registered voter in Del Mar? ☐ Yes ☐ No
8 August 18, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.
1. Arts Advisory Committee
Membership on the Arts Advisory Committee is set by category. Which membership category do you best fit in? Select all that apply. (Note that City staff, consultants, and vendors are precluded from serving on the Arts Advisory Committee.)
☐ Resident with an art background
☐ Resident without an art background
☐ Business Owner- Art related business
☐ Del Mar Foundation Representative
☐ Del Mar Village Association Representative
☐ Ex-Officio (non-voting) – with Art related expertise
☐ Other (please explain): _________________________________________________ Describe your experience and skills as they relate to the world of community art and fine art.
Why in your opinion is public art valuable to the Del Mar community? What is your public art philosophy?
2. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.
Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.
What aspects of the City’s finances most interest you and why? 9 August 18, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
3. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________
4. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:
5. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.
What aspects of the City’s parks and recreation most interest you and why?
6. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.
What aspect(s) of being on the Lagoon Committee most interest you and why? 10 August 18, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
7. Shores Advisory Committee
The Shores Advisory Committee is looking for applicants interested in the Shores Park property and planning process.
What aspects of being on the Shores Advisory Committee most interest you and why? Please describe your vision for the future of Shores Park.
8. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.
In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?
9. Undergrounding Program Advisory Committee
The Undergrounding Program Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.
Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you? 11 August 18, 2025 Item 6
THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.
Note: Personal information may be withheld from public view as allowed by law
10. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.
11. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.
Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.
By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.
By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. ______ __________________________
Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.
12 August 18, 2025 Item 6
City of Del Mar
Finance Committee
Appointing Authority City Council
Position Secretary
Steven Allen Mcdowell
1st Term Aug 01, 2022 - Aug 31, 2025
Appointing Authority City Council
Position Vice Chair
Michael Minter
1st Term Nov 14, 2022 - Nov 30, 2025
Appointing Authority City Council
Kenneth E Barrett
1st Term Sep 05, 2023 - Sep 30, 2026
Appointing Authority City Council
Bret D'vincent
1st Term Sep 23, 2024 - Sep 30, 2027
Appointing Authority City Council
John Fry
1st Term Jan 21, 2025 - Jan 31, 2028
Appointing Authority City Council
Position Chair
Laura S Demarco
2nd Term Jul 07, 2025 - Jul 31, 2028
Board Roster
Finance Committee Page 1 of 1
13 August 18, 2025 Item 6
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Kaitlyn Elliott-Norgrove, Special Projects & Programs Manager Clem Brown, Assistant City Manager
Via Ashley Jones, City Manager
DATE: August 18, 2025
SUBJECT: One-Year Extension of Del Mar Fire Station Lease REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Approve a 12-month extension of the City’s lease with the California Department of General Services and 22nd District Agricultural Association for the Del Mar Fire Station through June 30, 2026 (Attachment A); and 2) Authorize the City Manager to execute the lease extension.
BACKGROUND:
For more than 50 years, the City of Del Mar has leased facilities at the Del Mar Fairgrounds to operate the Del Mar Fire Station. The City’s most recent lease agreement with the California Department of General Services and 22nd District Agricultural Association (22nd DAA) was executed on October 12, 2000, and expired on June 30, 2025 (Attachment B).
DISCUSSION/ANALYSIS:
On the southern boundary of the Del Mar Fairgrounds property, the City leases two buildings from the 22nd DAA to operate the Del Mar Fire Station. A one-story wood-framed building is used as offices and living quarters for firefighters and a one-story metal-clad vehicle storage building is used as an engine bay. Included in the lease is the use of 19 associated parking spaces.
Under the terms of the current lease, the 22nd DAA is responsible for HVAC, plumbing and electrical systems, exterior, and building structural repairs. The City, as lessee, may make improvements with prior consent from the 22nd DAA, and is responsible for maintaining those improvements.
As the current lease term has expired, staff from the City and 22nd DAA are proposing to extend the existing terms and conditions of the lease for a period of 12 months to ensure 1 August 18, 2025 Item 7
City Council Agenda Report
Lease Extension for Del Mar Fire Station
August 18, 2025
sufficient time to facilitate the negotiation of a new lease agreement. Consistent with the existing lease terms, the annual rent payment for Fiscal Year 2025-26 will be $135,450.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council associated with this item.
Sufficient funds to cover the FY 2025-26 annual rent payment of $135,450 have been included in the approved Fiscal Year 2025-2026 Operating and Capital Budget to cover the 12-month lease extension.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
ATTACHMENTS:
Attachment A – Lease Extension
Attachment B – Executed 2000 Facility Lease
2 August 18, 2025 Item 7
AGENCY: 22nd District Agricultural Association Project ID No: n/a Lease File No.: L-1846
Amendment No.: One (1)
AMENDMENT TO LEASE
This Amendment to License, dated June 18, 2025 for reference purposes only, by and between the State of California, at the direction of the 22nd District Agricultural Association, acting by and through the Director of the Department of General Services (DGS), hereinafter collectively referred to as State, and the City of Del Mar. State and Lessee may also be referred to as “Party” or “Parties”.
W I T N E S S E T H :
WHEREAS, State and Lessee hereto entered into that certain Lease Agreement dated October 12, 2000 (the “Lease”)covering certain premises located at the Del Mar Fairgrounds in the City of Del Mar, State of California; and
WHEREAS, State and Lessee hereto desire to amend said lease to: (1) modify the Term of the Lease;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, it is mutually agreed between the parties as follows, effective July 1, 2025:
1. Paragraph 2, “TERM” of the Lease shall be amended to terminate on June 30, 2026.
Except as amended herein, all the terms of said lease hereinabove referred to shall remain unchanged and in full force and effect.
REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
3 August 18, 2025 Item 7
The persons who have executed this Amendment represent and warrant that they are duly authorized to execute it in their individual or representative capacity as indicated. This amendment may be executed in any number of counterpart copies, each of which shall be deemed an original, but all of which together shall constitute a single instrument.
IN WITNESS WHEREOF, this amendment has been executed by the parties below and is effective upon the date identified on page 1.
STATE OF CALIFORNIA
APPROVED:
DEPARTMENT OF GENERAL SERVICES
REAL ESTATE SERVICES DIVISION
ASSET MANAGEMENT BRANCH
By
Trevor Johnson, Manager
State Owned Leasing & Development
LESSEE
CITY OF DEL MAR
By
Date
CONSENT:
22ND DISTRICT AGRICULTURAL
ASSOCIATION
By
Carlene Moore, CEO
4 August 18, 2025 Item 7
o o
DEPARTMENT OF GENERAL SERVICES
STATE OF CALIFORNIA REAL ESTATE SÊRVICES DIVISION
FACIL¡W LEASE
Iæase No.: L1846
Del Mar Fairgrounds
2260 Jimmy Durante Boulevard
DelMar, CA 92014-2216
LESSEE'S method of payment shall be paid directly to the above address, shall display the STATE's lease number as shown on page I of.tbis document, and shall not ipquire receipt of an invoice prior to issuance of payment. rEAsE COVÉ8|NG PRÊMISES tocArEDAl
. 22wDistrict Agricultural Association
sENcY
Department of Food and
it Nov 2 o ?ooo |TEM t1
5 August 18, 2025 Item 7
cr¡EsorutToR
UTIL¡flFS
TERMTN^TION
RET¡CåTION
!{oftcËs
,. O".*ing on Julv l' 20.01¿¡d eachlurttf:j::::*t thc ¡crm of this trase, rbe STATE *ili"*"å"ilcally increasJr¡iåtl"¡ rent payablc under this Lcase' The anount ofthe a¡¡uat rcntal adjustm* tiäiUtît"*#g üy mult¡tying $a0'000'00 by the p€rceût8s? *h#;i;ã;äiur', P't"ñü- (õ-ir*. q"1 iut ercccding April incrcased oysrthc;;b¡; i"rth" mont¡îö;t)*í.whicfr_shall be thc base period; ot 1o/op€r aunum, *t i.lã'i ¡' grcaær' nt ttt"'i'f renul lncrcasc sh¿ll not cxcecd l0% during thc t€ro ofthe l-cr¿se'
ln the evcntlhc above-mcntionsd Index is ôiscouti¡ued Prior to rbe expiration of tbis Lcase, tbe STATE "U"U
i*rø¡rt"f' rrquesitic iu,ctu of i¡Uor Statistics of the U'S' Dco,,'E.ent of L¡bor to supply a formula f;; ü; "*ttoioo of thç abovc-mentioncd index
to å similar i'¿'* tt*-t""¡rltii -o' *u;;;i;ilolt ttttntoforth be thc basis for computation
++U.S. Burcau of Labo¡ Statistios, u'S' Cþ-Av?ragc' Au Items Scrics A (19t2' 1984=100), "Urbsn Wagc Earners and Clerical Workers'"
6.(a)STATEshallpayallwatcrandscwer.costsorcharges.LEssEEagrcesto ntin;; tfìtí u.t, cfforts tó conservc wster agd seY/er usagc (b)LEssEEshallpaysaidrentas.hcrcinprovideil.andallclectricandgas þropane) costs or .Ë;;r:íESSee shalt'a'ls-olårespontiule for payment of all telephone installation sosts a.s w"il
"s
the telephonc '"'"ìtt aod ïcpair cols in sonnection \rith ËtGÈE( use of soi¿ Piemises during the term of ttris Lcæc' . 1. Tbe parties bereto agree tlut I+SSEE nray terminate ¡his Lcasc at ary time by giving nolice ro ù,.;îÃie-in wriring rúltoojã"ys prior ¡o ¡Ìre date ç'hen such termination shall bccorne effective. ön oiai¡tt ìlarch l' 2OO2'' STATE roay "
termir¡¿te trr¡ uasc ir thc STATE't ru*ttipi- for the Del Mar Fairgrounds requires anoùe¡ usc of the Premiscs by giving L¡ñif;enty-four !?4) months prior.wriuen notice of ¡he orrc *.fi.á¡-rioo rñ"u;;;, effeõtivc. W¡inen nodce shall bc derivored æ tistcd ¡ïÞ.i.iåp 9 (Noriccs paragraph) of ùris l-casc.
E.InlheeventsTATls,sMasterPlanfortheDelMarFairgroundsasreferencedin paragraph z ortuis ilar., ,-q"ir.r ."",b";;;; orÛ,c Pre-ises' sTATE will offer af¡ atrernate to".tion on it,eÉr"rir.r, b" "iiïy Lil*: for tbe purpose of af¡re station lease only. rlccording to the twcnty-fJ ãi;;ntf' ø91*ti¡tcn tcrmination notice required of sraTË i;;;ñll l'"it¡¡tìf.;;,úd said notice oltcrmination'LESSEE will have twelvc (12) months to complctl l-.*" it"g"¡ations. for I new fire station leæc at . .
sn alternate location. lf said n"',, L*. ì-r;;;;;nrated (as evidcnced by execution by a¡ parries oronrJ'L*.ìo"u*"nO *i,ili t.ij*'iu"-tooih period' LESSEE will havc no h¡tth"t righs undcr thi's Lease agreenent'
9. All notices herein provided to be given or which mal be given by eithcr Party to tbe othsr shall bc deemed to havc U*" n ifv eiutn *¡*1made in-writing and deposìlcil in thc unitcd states mail, certifïcd, postage pr"i'.io and addrcssed as follows:
Cþ Clerk
City of Del Mar
t050 Camino Del Ma¡
DelMar, CA 920t4
l0/l?/00 2
lL
To the LESSEE:
NOv¿0?000 IIEM tl
6 August 18, 2025 Item 7
NOTlcEs (coÌ{T.) To the STATE
The
changed by written notice
nothing herein
O
22nd District Agricultural Association (L-l &6)
2260 JimmY Durante Boulevard
Del Mar, C^ 92014'2216
o
Notice to sTATE shall not be considered to be given unless made to botb the Disirict aud tbe Department of General Services'
address to which notices may be mailed as aforesaid to either parly, may be (b)STATE,shatl,atitssolecostandexpense'duringthetermofthisLease furnish ùá follow¡ng maintenance and repair services:
(l) W¡th prior written authorization from STATE' LESSEE shall be reimbursedforagreeduponcostsofmajormaintenanceandpermanent improvementsperformedbyLESSEE.LESSEEshallprovideSTATEa
to the other, as Prov ided herein;'but
such notice by personal servicel0/r2l00 3
NO\/ 2 0 ?000 ITEM 15 t: M :SOLD:emP.sb'delm¡rlcase 6'doc 7 August 18, 2025 Item 7
REPAIRS ANI)
MATNTENANCE
(coNT.)
OWNERSIITP OF
IIìtPROVEMEÌ{TS
oo. \ilrinen itemization of prior agreed upon exPensgs wfren submining invoices for reimburs.r.nt. Reimbùrsement of said costs may be made from the following year's rent Payment'
(2) STATE shall Provide maintenance of HVAC' P
lumbing and electrical
systems. STATE shall also provide all exterior maintenance and rePairs to the structure (excluding painting), walkways, park ing area and fencing of the l-cased Premises. LESSEE shallbe responsible for all painting of the interior and with the STATE's Prior written
i i-';..r/
t0/r2lff)
n
without lirst obtáiding.STATE's p rior wri|l.el consent' ". ":
'"
':--ì'-"j':"'-i-
"
t7. During the term of this Lease all buildings, structures and improvements constructed on the Premises by LESSEE shall be vested in LESSEE" At the expiration or termination of this Lease, allúuildings, structures and improvements construçted on the premises by LESSEE shallvest ¡n Siefe,. LESSEE shall deliver said buildings, structures and improvements to STATE in the good repair and condition, reasonable wear and tear excepted, without "otp",tr"tion
to LISSEE, any subtenant or third party, free and clear of all cíaims to or against them by LESSEE, any subtenant or third Party' LESSEE-shall. defend and hotd STATE harmiess from all liabiliry arising from such claims or from ¡he exercise by STATE of its rights under this paragraph'
4 it lvl :SOLD:cnrp.sh'rJ¿lmarl¿asc ó.doc Nov 2 0 ?000 |IEM t5 8 August 18, 2025 Item 7
OìVNERSHIP OF
I[IPROVE}TENTS
(coNT.).
lo
In the event said buildings, structures and improvemenB arerlot delivered to STATE in good condition and ,.plir, ¡Jasonable wear and tear excepted, STATE shall make the necessary maintenancläïr.p.i6 an-d- LESSEE shall beliable to and shall reimburse 'iiliÈ ior.ny such expenditures made, plus interest at the rate of l0%'
20. In the performance of this Leasê, the LESSEE will not discriminate against any employee or application for employment because of race, color, creed, sex, national origin' ancestry, age, handicai or religion. LESSEE will take action to insure that applicants for .rptoyÁ"ñt "nd
emplly.., ur-. treated during employment without regard to their race' color, creed, sex, nationat origin, anceslry, age, handicap or religion' Such action shall include, but not be limited tolnã following:-employment, upgrading, demotion or transfer' NON.
DISCRIIIIINATION
5 /5 Nl:SOLD:cmp.sb.rlclmarlcasc ó.dr¡c Not/2o?duÖ"'" lTEful t, 9 August 18, 2025 Item 7
NON.
DISCRJMINATION
(coNT.)
LOSSES
DEBT LIABILTTY
D¡SCLATMER
.o
recruitment or recruitment advertising' layoff or terminaiion' rates of pay or other forms of compensat¡on, "n¿
,.l".iioi fo,. traini-ing,inciuãing apprenticeship' LESSEE shall post in conspicuous places available to employies anO apitiäints fgr.elnlo¡rment' notices to be provided by the SfAfE, sening fortf¡ tú" prouitiónt of this Fair Employment Practices 'Section.
[(ôovemment Code, Section I 2920' I 2994)J
Remedies for willful violations
conduct business with LESSEE.
23. The STATE will not be responsible for losses or damage to personal Proplly' equipment or mater¡als of the LESjEE and all tosses shall be reported to the STATE immediately. upon discoverY.
24. ThesTATE will not be liable for any debts or claims that arise from the operation of this l¡ase.
6 l0/12/00
NOv202000 ITEM 1,1 tÇ M:SOLD:cmP.sb'dclma¡lease 6'doc
10 August 18, 2025 Item 7
PARTNERSHIP
DISCI.AIMER
COMPLIANCE
rillHLAws'
oo
25.LEssEEandanyandallagentsandemployeesofLEsSFEshallactinan independent capacity anã not "' off'""'s o'
"nlpìoy-ees
of STATE' Nothing herein
contained shall be const¡ued as constituting the parties herein as Partners'
26. LESSEE shall, at its sole cost and expense, comply with all of the re'I'iremenis òf all municipal, state, *¿-ir¿.t f authorities nå,n in force, or which may be in force pertaining to the Premises and use of the Premises as provided by this Lease' work on the easement area
'l l0ll2l00
Nfl\l I n ?nnn 11 M:SOLD:cmP. sb.delma¡leæc 6' doc
ITF¡¡ 1 ,z
11 August 18, 2025 Item 7
a a
RELOCATION
IITTNERAL RIGHTS
HAZARDOUS
SUBST
,!
CANCELLAT¡ON
ENCUTìtßRANCE
.::
37. LESSEE änd STATE hereby acknowiedge'and agree that LESSEE does not intend ,o.i"u,olî;ñ;J"f "ust-lessÉe's
interest ln leased Premises, for the purpose of
construct¡ng itprou"t"its thereon. Any such encumbrance is void without prior wrinen consent from STATE.
8 t0/t2lu) tv M:SOLD:cmP.sb.rlelmarlc¿se 6'doc
Nov 2 0 2000 ITEM l',
12 August 18, 2025 Item 7
LESSEE'S
AUTHORI'ZÂTION
GOVERN¡NG
AUTHOR¡TY/
EXECTTTION OF
LEASE
ESSENCE OFTIIUE
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38. If LESSEE is a corPorat¡on or governmenølentitY, each individual executing this on behalf of said corPoration or governmental entity rePresents and wanants that Lease
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CHRIS V/AGAMAN, DePutY
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14 August 18, 2025 Item 7
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17 August 18, 2025 Item 7
18 August 18, 2025 Item 7
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Kseniia Izgarskaia, Senior Management Analyst
Nestor Machado, Management Analyst
Karen Brindley, Planning & Community Development Director Via Ashley Jones, City Manager
DATE: August 18, 2025
SUBJECT: Second Amendment to Agreement for Contract Planning Services REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council: 1) Approve the Second Amendment to the Agreement between the City of Del Mar and Civic Solutions, Inc. (Attachment A) for contract planning services to extend the term for an additional six-month period ending February 3, 2026, and adjust the fee schedule; and 2) Authorize the City Manager to execute the Second Amendment.
BACKGROUND:
On August 3, 2023, the City of Del Mar entered into a one-year agreement with Civic Solutions, Inc. (Attachment B) to provide contract planning services to help cover workload during periods of increased permit activity and longer than anticipated vacancies in the Planning and Community Development Department (Planning Department). On July 8, 2024, the City authorized a First Amendment to the agreement extending the term of services for 12 months and adjusting the fee schedule for a 5% Consumer Price Index (CPI) increase.
Since approval of the agreement, Civic Solutions has assigned a planner to assist the City on a part-time basis for approximately 24 hours per week working on projects at the level of the Associate/Senior Planner positions that were vacant for an extended period.
While the City has successfully filled all vacant positions in the Planning Department, there have been leaves of absence in the Department that are expected to continue into early 2026.
DISCUSSION/ANALYSIS:
The current agreement with Civic Solutions expired on August 3, 2025. Based on the current and anticipated needs and the workload of the Planning Department, it is recommended that the agreement be extended for an additional six-month period to 1 August 18, 2025 Item 8
City Council Agenda Report
Second Amendment to Civic Solutions Agreement - Contract Planning Services August 18, 2025
complete the projects currently being managed by the contract planner, ensure sufficient staffing coverage, and provide continuity of service to the public.
Due to escalating labor costs resulting from inflation and a competitive labor market, Civic Solutions has requested a 3.8% CPI increase to their fee schedule (Exhibit A to Attachment A) for the term extension period. As the agreement does not provide for a CPI adjustment, an amendment to the agreement is needed to revise and formally approve the updated service rates. Additionally, their mailing address will be updated via the amendment.
FISCAL IMPACT:
The anticipated costs for contract planning services totaling $50,000 were included in the approved FY 2025-26 Operating and Capital Improvement Budget. There is no fiscal action to be taken by the City Council related to this agenda item.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA.
NEXUS TO COUNCIL GOALS AND PRIORITIES:
This is an operational item and not included on the City Council’s list of Goals and Priorities.
ATTACHMENTS:
Attachment A – Second Amendment to Agreement for Contract Planning Services Exhibit A to Attachment A – Updated Fee Schedule
Attachment B – Original Agreement with Civic Solutions, Inc.
Attachment C – First Amendment to Agreement for Contract Planning Services 2 August 18, 2025 Item 8
SECOND AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF DEL MAR AND CIVIC SOLUTIONS, INC.
FOR CONTRACT PLANNING SERVICES
THIS SECOND AMENDMENT to the Agreement (Second Amendment) is made and entered into effective the 4th day of August 2025, by and between the City of Del Mar, a Charter City and municipal corporation (“City”), and Civic Solutions, Inc. (“Consultant”) (collectively “Parties”).
RECITALS
WHEREAS, on August 3, 2023, the City and Consultant entered into an Agreement establishing the terms and conditions for Consultant to provide contract planning services to the City for a one-year period terminating August 3, 2024; and WHEREAS, on August 3, 2024, the City and Consultant entered into a First Amendment amending the fee schedule and extending the Agreement for a 12-month period terminating on August 3, 2025; and
WHEREAS, the Parties now desire to extend the term of the Agreement for an additional six-month period; and
WHEREAS, the Parties now desire to amend the compensation rates for contract planner services included in Exhibit A of the Agreement to provide for a 3.8% Consumer Price Index (CPI) increase; and
WHEREAS, the Parties now desire to update the Consultant’s notification mailing address; and
WHEREAS, the Second Amendment is necessary in order to extend the term of the Agreement, update Consultant’s notification address, and to amend the fee schedule.
NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:
Section 1. Section 2.1 of the Agreement is amended as follows:
2. DURATION OF AGREEMENT
2.1 Term, Time for Performance. The term of the Agreement is for a period commencing on August 3, 2023, and terminating February 3, 2026, (“Termination Date”) unless terminated earlier as set forth herein.
Section 2. The fee schedule in Exhibit A to the Agreement (“Scope of Work”) is hereby removed and replaced by the new Exhibit A fee schedule included with this Second Amendment to provide for a Consumer Price Index based price increase of 3.8% for contract planning services.
Attachment A 3 August 18, 2025 Item 8
City of Del Mar
Second Amendment to Civic Solutions Agreement - Planning Services
Section 3. Section 15 of the Agreement is amended as follows:
15. NOTICES All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
If to City: If to Consultant:
City of Del Mar Thomas G. Merrell, President
City Clerk 111 Corporate Drive
1050 Camino del Mar Suite 120
Del Mar, CA 92014 Ladera Ranch, CA 92694
[email protected] [email protected]
Section 4. Except as otherwise provided in this Second Amendment, all terms and conditions, and attachments and exhibits thereto, of the Agreement and First Amendment shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Second Amendment to be effective as of the date first written above.
CITY OF DEL MAR,
a municipal corporation
By:
Ashley Jones, City Manager
CIVIC SOLUTIONS, INC.
By:
Thomas G. Merrell, President
ATTEST:
By:
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
By:
Leslie E. Devaney, City Attorney
Attachment A 4 August 18, 2025 Item 8
Contract Planning Services
City of Del Mar
FEE SCHEDULE FY ’25-‘26
POSITION
HOURLY RATES
PRINCIPAL PLANNER $174
SENIOR PLANNER $164
ASSOCIATE PLANNER $145
ASSISTANT PLANNER $134
PlANNING TECHNICIAN $119
CLERICAL $93
The above hourly rates apply only to authorized services provided under the scope and contract, and do not apply to contract administration activities such as invoicing, contract performance discussions, etc. Work performed on a time and material basis will be billed monthly, and will be due in accordance with the terms of the contract.
When the above fee schedule is made part of an on-call contract, fees are subject to annual review and adjustments, unless otherwise specified in the consulting services agreement.
CONTACT INFORMATION
Corporate Name Civic Solutions, Inc.
Please note new address:
Corporate Office 111 Corporate Drive, Suite 120, Ladera Ranch, CA 92694 Phone (949) 489-1442
Web Address www.civicsolutions.com
Federal Tax ID 33-0689860
President Thomas G. Merrell
Senior Vice President George Buell
Exhibit A to Attachment A 5 August 18, 2025 Item 8
Attachment B 6 August 18, 2025 Item 8
Attachment B 7 August 18, 2025 Item 8
Attachment B 8 August 18, 2025 Item 8
Attachment B 9 August 18, 2025 Item 8
Attachment B 10 August 18, 2025 Item 8
Attachment B 11 August 18, 2025 Item 8
Attachment B 12 August 18, 2025 Item 8
Attachment B 13 August 18, 2025 Item 8
Attachment B 14 August 18, 2025 Item 8
Attachment B 15 August 18, 2025 Item 8
Attachment B 16 August 18, 2025 Item 8
Attachment B 17 August 18, 2025 Item 8
Attachment B 18 August 18, 2025 Item 8
Attachment B 19 August 18, 2025 Item 8
FIRST AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF DEL MAR AND CIVIC SOLUTIONS, INC.
FOR CONTRACT PLANNING SERVICES
THIS FIRST AMENDMENT to the Agreement (First Amendment) is made and entered into effective the 3rd day of August, 2024, by and between the City of Del Mar, a Charter City and municipal corporation (“City”), and Civic Solutions, Inc. (“Consultant”) (collectively “Parties”).
RECITALS
WHEREAS, on August 3, 2023, the City and Consultant entered into an Agreement establishing the terms and conditions for Consultant to provide contract planning services to the City for a one-year period terminating August 3, 2024; and WHEREAS, the Parties now desire to extend the term of the Agreement for an additional one-year period; and
WHEREAS, the Parties now desire to amend the compensation rates for contract planner services included in Exhibit A of the Agreement to provide for a 5% Consumer Price Index (CPI) increase; and
WHEREAS, the First Amendment is necessary in order to extend the term of the Agreement and to provide for a 5% Consumer Price Index (CPI) based increase to the fee schedule.
NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:
Section 1. Section 2.1 of the Agreement is amended as follows:
2. DURATION OF AGREEMENT
2.1 Term, Time for Performance. The term of the Agreement is for a period commencing on August 3, 2023, and terminating August 3, 2025, (“Termination Date”) unless terminated earlier as set forth herein.
Section 2. The fee schedule in Exhibit A to the agreement (“Scope of Work”) is hereby removed and replaced by the new Exhibit A fee schedule included with this First Amendment to provide for a Consumer Price Index based price increase of 5% for contract planning services.
Section 3. Except as otherwise provided in this First Amendment, all terms and conditions, and attachments and exhibits thereto, of the Agreement shall remain in full force and effect.
Attachment C 20 August 18, 2025 Item 8
City of Del Mar
First Amendment to Civic Solutions Agreement - Planning Services
IN WITNESS WHEREOF, the parties have caused this First Amendment to be effective as of the date first written above.
CITY OF DEL MAR,
a municipal corporation
By:
Ashley Jones, City Manager
CIVIC SOLUTIONS, INC.
By:
Thomas G. Merrell, President
ATTEST:
By:
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
By:
Leslie E. Devaney, City Attorney
E-SIGNED by Thomas Merrell
on 2024-07-09 18:09:43 PDT
E-SIGNED by Ashley Jones
on 2024-07-09 19:19:45 PDT
E-SIGNED by Sarah Krietor
on 2024-07-10 07:29:35 PDT
E-SIGNED by Leslie Devaney
on 2024-07-16 09:16:29 PDT
Attachment C 21 August 18, 2025 Item 8
Contract Planning Services
City of Del Mar
FEE SCHEDULE FY ’24-‘25
Position Hourly Rates
PRINCIPAL PLANNER $168
SENIOR PLANNER $158
ASSOCIATE PLANNER $140
ASSISTANT PLANNER $130
PLANNING TECHNICIAN $115
CLERICAL $90
The above hourly rates apply only to authorized services provided under the scope and contract, and do not apply to contract administration activities such as invoicing, contract performance discussions, etc. Work performed on a time and material basis will be billed monthly, and will be due in accordance with the terms of the contract.
REIMBURSABLE EXPENSES
• Reproductions of plans
• Large duplication or document publishing projects
• Specialized graphic projects
• Transmittals sent via USPS, FedEx, UPS, etc.
Rates are in effect through June 30, 2025, and are subject to annual review and adjustment on July 1 each year thereafter.
CONTACT INFORMATION
Corporate Name Civic Solutions, Inc.
Corporate Office 27362 Calle Arroyo, San Juan Capistrano, CA 92675 Phone (949) 489-1442
Web Address www.civicsolutions.com
Federal Tax ID 33-0689860
President Thomas G. Merrell
Senior Vice President George Buell
6/24
Exhibit A
Attachment C 22 August 18, 2025 Item 8
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Sarah Krietor, Administrative Services Manager/City Clerk Kseniia Izgarskaia, Senior Management Analyst
Via Ashley Jones, City Manager
DATE: August 18, 2025
SUBJECT: Water Utility Specialist II Compensation Adjustment REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council adopt a Resolution (Attachment A) amending the Fiscal Year 2025-2026 General Employee Compensation Plan (Exhibit A to Attachment A) to adjust the compensation for the Water Utility Specialist II position based on recent changes to the position’s job duties.
BACKGROUND:
The Public Works Department (Department) is responsible for maintaining the City’s essential infrastructure and facilities, including potable water storage reservoirs and associated distribution network delivering water purchased through various interagency agreements.
Maintaining the quality of potable water is paramount for ensuring public health, protecting ecosystems, fostering economic stability, and preserving this vital resource for the future.
The City is required to report water quality information to the California State Water Resources Control Board (SWRCB) to ensure compliance with safe drinking water regulations and protect public health. This reporting is mandated by both state and federal laws and is crucial for monitoring and maintaining water quality standards. The City has a third-party certified laboratory contractor that performs water quality sampling and testing services, but it is City staff’s responsibility to review the results and submit the appropriate reporting to regulatory agencies.
DISCUSSION/ANALYSIS:
Currently, the City’s Public Works Operations Manager is responsible for reviewing water quality testing results and preparing and submitting the necessary reports, under the Public Works Director’s oversight. As part of a recent reorganization within the Department, it was determined that it would be more operationally efficient to transition the water reporting function to the Water Utility Specialist II position as an additional duty, as this position possesses in-depth knowledge of the City’s water distribution system. If approved, the Water Utility Specialist II would serve as the City’s Water Systems Operator for purposes of 1 August 18, 2025 Item 9
City Council Agenda Report
Water Utility Specialist II Compensation Adjustment
August 18, 2025
regulatory reporting including reviewing and authorizing the submittal of water quality and other compliance reporting to the regulatory agencies in partnership with Department management and administrative staff. These additional duties would enable an incumbent in the position to provide a higher level of specialized and valuable expertise and take on additional tasks for the overall benefit of the City.
The Water Utility Specialist II position is represented by the Del Mar City Employees Association (DMCEA). Staff met and conferred with the DMCEA and the affected employee, and all parties agreed to the revisions to the position’s job description. Per the City’s Personnel Rules and Regulations Manuel, the City Manager may update job descriptions as needed.
As a result of the changes to the job description and to ensure the position is being fairly compensated to reflect these additional responsibilities, staff recommends that the Council adopt a resolution amending the General Employee Compensation Plan to increase the Water Utility Specialist II position’s compensation (pay grade) by 2.5%.
CalPERS regulations require all City employee compensation to be reflected on a publicly available compensation plan approved by the City Council. As such, updating the Water Utility Specialist II position’s compensation (pay grade) requires the City Council to adopt a Resolution (Attachment A) approving amendments to the Fiscal Year 2025-2026 General Employee Compensation Plan (Exhibit A to Attachment A).
FISCAL IMPACT:
Approval of the recommended action would result in an annual fiscal impact of approximately $3,000. Sufficient funds are available in the adopted Fiscal Year 2025-2026 Capital and Operating Budget. No additional budgetary action is required by the Council related to this agenda item.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
The proposed action is operational in nature and intended to facilitate accomplishing the goals and priorities outlined in the City Council Fiscal Year 2025-2026 Work Plan.
ATTACHMENTS:
Attachment A- Resolution Amending FY25-26 General Employee Compensation Plan Exhibit A to Attachment A- FY 2025-2026 General Employee Compensation Plan 2 August 18, 2025 Item 9
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA, AMENDING THE FISCAL YEAR 2025-2026
COMPENSATION PLAN FOR GENERAL EMPLOYEES TO
CHANGE THE COMPENSATION FOR THE WATER UTILITY
SPECIALIST II POSITION
WHEREAS, on July 7, 2025, the City Council adopted Resolution 2025-25, approving the Fiscal Year 2025-2026 General Employee Compensation Plan; and WHEREAS, from time to time the City’s staffing needs and each position’s job duties, qualifications requirements are reassessed and adjusted to maximize efficiencies and ensure effective operations; and
WHEREAS, based on an evaluation of the City’s and the Public Works Department’s operational needs, it is determined that amending the Water Utility Specialist II position’s job duties to add water system related compliance reporting would enable an incumbent to have a higher level of specialized and valuable expertise, take on additional tasks, and be overall beneficial to the City; and WHEREAS, in order to fairly compensate the position for these changes, a compensation adjustment is needed to reflect the additional job duties; and WHEREAS, as a result of updating the compensation for the Water Utility Specialist II position, the City Council desires to amend the General Employees Compensation Plan (Exhibit “A”) to reflect the change; and WHEREAS, on August 18, 2025, the City Council reviewed and approved this revision to the Fiscal Year 2025-2026 General Employee Compensation Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that:
1. The above recitals are true and correct.
2. The City Council does hereby approve and adopt the amended General Employees Compensation Plan as shown in Exhibit “A” to the Resolution reflecting the change in the Water Utility Specialist II position’s compensation.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 18th day of August 2025. _____________________________
Terry Gaasterland, Mayor
City of Del Mar
3 August 18, 2025 Item 9
Resolution No. 2025-XX
APPROVED AS TO FORM:
________________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, Sarah Krietor, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2025-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 18th day of August 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
4 August 18, 2025 Item 9
CITY OF DEL MAR
GENERAL EMPLOYEE COMPENSATION PLAN
SALARY INCREASE 3.0%
MARKET RATE INCREASES
Maintenance Worker 1.2%
Utility Worker I 13.3%
Utility Worker II 5.1%
Accounting Technician II 2.0%
Wastewater Utility Specialist I 4.0%
Water Utility Specialist II 21.1%
POSITION TITLE Grade A B C D E
Water Utility Specialist II * G148
-Hourly 42.6967 44.8315 47.0731 49.4268 51.8981
-Bi-Weekly 3,415.74 3,586.52 3,765.85 3,954.14 4,151.85 -Monthly 7,400.76 7,770.80 8,159.34 8,567.31 8,995.67
-Annual 88,809.13 93,249.58 97,912.06 102,807.67 107,948.05 Wastewater Utility Specialist II G145
Utility Specialist II
Utility/Landscape Specialist II
Code Enforcement Officer II
Senior Lifeguard
Maintenance Supervisor II
-Hourly 34.3975 36.1173 37.9232 39.8194 41.8103
-Bi-Weekly 2,751.80 2,889.39 3,033.86 3,185.55 3,344.83 -Monthly 5,962.23 6,260.34 6,573.35 6,902.02 7,247.12
-Annual 71,546.70 75,124.04 78,880.24 82,824.25 86,965.46 Network Systems Technician II G138
-Hourly 32.0831 33.6873 35.3716 37.1402 38.9972
-Bi-Weekly 2,566.65 2,694.98 2,829.73 2,971.22 3,119.78 -Monthly 5,561.07 5,839.13 6,131.08 6,437.64 6,759.52
-Annual 66,732.89 70,069.53 73,573.01 77,251.66 81,114.24 Wastewater Utility Specialist I G136
-Hourly 31.7470 33.3344 35.0011 36.7512 38.5887
-Bi-Weekly 2,539.76 2,666.75 2,800.09 2,940.09 3,087.10 -Monthly 5,502.82 5,777.96 6,066.86 6,370.20 6,688.71
-Annual 66,033.83 69,335.53 72,802.30 76,442.42 80,264.54 Water Utility Specialist I G133
Utility Specialist I
Utility/Landscape Specialist I
Code Enforcement Officer I
Maintenance Supervisor I
-Hourly 30.5260 32.0523 33.6549 35.3377 37.1045
-Bi-Weekly 2,442.08 2,564.18 2,692.39 2,827.01 2,968.36 -Monthly 5,291.17 5,555.73 5,833.52 6,125.19 6,431.45
-Annual 63,494.07 66,668.77 70,002.21 73,502.32 77,177.44 Accounting Technician II G130
-Hourly 29.6253 31.1066 32.6619 34.2950 36.0098
-Bi-Weekly 2,370.03 2,488.53 2,612.95 2,743.60 2,880.78 -Monthly 5,135.06 5,391.81 5,661.40 5,944.47 6,241.69
-Annual 61,620.68 64,701.72 67,936.80 71,333.64 74,900.32 Parking Enforcement Officer II G128
Administrative Assistant II
Beach and Community Patrol Officer II
Facilities Coordinator II
Utility Worker II
-Hourly 29.0444 30.4967 32.0215 33.6226 35.3037
-Bi-Weekly 2,323.56 2,439.73 2,561.72 2,689.81 2,824.30 -Monthly 5,034.37 5,286.09 5,550.39 5,827.91 6,119.31
-Annual 60,412.43 63,433.05 66,604.70 69,934.94 73,431.69 Utility Worker I G126
-Hourly 28.0641 29.4673 30.9407 32.4877 34.1121
-Bi-Weekly 2,245.13 2,357.38 2,475.25 2,599.01 2,728.97 -Monthly 4,864.44 5,107.66 5,363.05 5,631.20 5,912.76
-Annual 58,373.30 61,291.96 64,356.56 67,574.39 70,953.11 EFFECTIVE JULY 1, 2025
5 August 18, 2025 Item 9
CITY OF DEL MAR
GENERAL EMPLOYEE COMPENSATION PLAN
Network Systems Technician I G123
Accounting Technician I
Administrative Assistant I
-Hourly 27.6348 29.0165 30.4673 31.9907 33.5902
-Bi-Weekly 2,210.78 2,321.32 2,437.39 2,559.26 2,687.22 -Monthly 4,790.03 5,029.53 5,281.01 5,545.06 5,822.31
-Annual 57,480.33 60,354.35 63,372.06 66,540.67 69,867.70 Facilities Coordinator I G117
-Hourly 26.0332 27.3349 28.7016 30.1367 31.6435
-Bi-Weekly 2,082.66 2,186.79 2,296.13 2,410.94 2,531.48 -Monthly 4,512.42 4,738.05 4,974.95 5,223.69 5,484.88
-Annual 54,149.09 56,856.54 59,699.37 62,684.34 65,818.56 Senior Maintenance Worker G112
-Hourly 24.7697 26.0082 27.3086 28.6740 30.1077
-Bi-Weekly 1,981.58 2,080.66 2,184.69 2,293.92 2,408.62 -Monthly 4,293.42 4,508.09 4,733.49 4,970.17 5,218.68
-Annual 51,521.00 54,097.05 56,801.91 59,642.00 62,624.10 Maintenance Worker G109
-Hourly 23.3804 24.5494 25.7769 27.0657 28.4190
-Bi-Weekly 1,870.43 1,963.95 2,062.15 2,165.26 2,273.52 -Monthly 4,052.60 4,255.23 4,467.99 4,691.39 4,925.96
-Annual 48,631.21 51,062.77 53,615.91 56,296.70 59,111.54 Parking Enforcement Officer I G107
Beach and Community Patrol Officer I
-Hourly 23.1032 24.2583 25.4712 26.7448 28.0820
-Bi-Weekly 1,848.25 1,940.66 2,037.70 2,139.58 2,246.56 -Monthly 4,004.55 4,204.77 4,415.01 4,635.76 4,867.55
-Annual 48,054.55 50,457.28 52,980.15 55,629.15 58,410.61 *Amended by Resolution 2025-xx on August 18, 2025
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City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Kaitlyn Elliott-Norgrove, Special Projects & Programs Manager Clem Brown, Assistant City Manager
Via Ashley Jones, City Manager
DATE: August 18, 2025
SUBJECT: Approval of Updated Public Furniture Donation Program REQUESTED ACTION/RECOMMENDATION:
Staff recommends that the City Council adopted a Resolution approving updates to the City’s Public Furniture Donation Program (Attachment A).
BACKGROUND:
Since at least 1987, the City has accepted private donations for public furniture throughout the City to recognize and memorialize individuals, groups, or historical figures with a connection to Del Mar. The Public Furniture Donation Program (Program) provides donation opportunities to the public and financially supports the long-term preservation and maintenance of the City’s public furniture assets. These donations contribute to the enjoyment of Del Mar’s public spaces, preserve the visual character of the community, and ensure ongoing and timely maintenance of City-owned public furniture.
The Public Works Department has managed administration of the Program for the past 15 years, which includes coordinating with current and potential donors, maintaining an inventory of donated items, and repairing all the public furniture assets in the City’s parks and beaches. The public benches in the downtown area have been administered and maintained by the Del Mar Village Association (DMVA), as discussed further in this report.
In 2013-2014, staff worked on a draft policy to update the Program, but the draft policy was never agendized for City Council consideration. Similarly, the Parks and Recreation Committee explored an updated process for replacing public furniture in 2014; however, nothing was ever formally recommended by the Committee to staff or the Council for consideration.
Historical Role of DMVA
DMVA has played a key role in improving the public space of downtown Del Mar through its stewardship of the well-known Trio benches at the north end of Camino Del Mar and 1 August 18, 2025 Item 10
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Updated Public Furniture Donation Program
August 18, 2025
15th Street. In 2012, DMVA successfully fundraised to purchase and install 15 Trio benches, which have since become a signature feature of the downtown area. Over the past 13 years, DMVA has maintained the benches, plaques, and the ongoing relationships with all original donors, ensuring continued community support and involvement with the project.
During the downtown streetscape improvements in 2018, DMVA actively helped select and identify the best locations for the new Wells Concrete Works benches, tables, and chairs, further boosting the vibrancy and comfort of the downtown area. Additionally, in 2022, DMVA replaced all plaques on the Trio benches, preserving the legacy of the donors and DMVA's commitment to maintaining the quality and look of downtown Del Mar’s public spaces.
DISCUSSION/ANALYSIS:
Since 2024, the Program has been on hold to allow staff to perform a comprehensive analysis and make recommendations to streamline program management and improve the donor experience. Since the Program’s inception, there has been significant public interest to participate in the Program. However, under the Program’s current structure donation term limits were not established, which has resulted in little donor turnover, fewer donation opportunities, and a sizeable waitlist of interested parties. In many cases, individuals have maintained their donation plaques on public furniture for decades. As of August 2025, there are 125 potential donors on the waitlist.
For these reasons, staff is proposing to revise the Program to provide clearer guidelines for implementation by the City Manager’s Office and Public Works Department. These improvements should increase opportunities for private donors to sponsor public furniture and stabilize associated administrative and maintenance costs associated with Program implementation. Staff thoroughly researched the furniture donation policies of other cities in San Diego County and elsewhere in the state, and the Program updates described below are consistent with other municipalities’ best practices.
Key Updates
The Program will now include all city-owned public furniture, including the donated benches in the downtown area that have been previously administered and maintained by DMVA. DMVA will share all necessary information with City staff to ensure a smooth transition, and current DMVA donors will be notified of the Program changes.
The Program will include donation opportunities for City-owned benches, chairs, tables, picnic tables, and water bottle filling stations/drinking fountains. Other types of furniture may be eligible with approval by the City Manager. 2 August 18, 2025 Item 10
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August 18, 2025
The initial phase of the updated Program would only offer donation opportunities for City-owned furniture assets at existing locations. New public furniture locations may be considered in a subsequent Program phase.
Donations will be for 10 years or the end of the asset’s useful life, whichever comes first. Donors may sponsor only one piece of furniture at a time, and they cannot automatically renew their donation at the end of their 10-year donation term. The guidelines will ensure that parties on the waitlist have a reasonable opportunity to eventually sponsor a piece of public furniture.
The City Manager’s Office will administer the Program, and the Public Works Department will oversee the installation and maintenance of City-owned furniture. Plaques recognizing the donors will be consistent, follow clear guidelines, and conform with the City’s approved branding guidelines.
A detailed overview of the Program along with the required donor application and agreement are also included as Exhibit A to Attachment A of this report.
Donor Costs
As in the past, Program donors will be required to pay all costs associated with the public furniture asset that will be sponsored by their donation. Staff will provide donors with current costs at the time of the donation. It is important to note that the fees paid by the donor are considered to be a donation to the City and in no way entitle the donor to any full or partial ownership of the public furniture asset. All donated furniture assets are owned and maintained by the City.
Donation cost estimates for existing public furniture have been updated to reflect administration costs, ongoing maintenance expenditures, and plaque costs (including shipping and installation). To simplify the cost to the donor, a one-time fee of 10% will be charged to cover administration and maintenance costs for the 10-year term of the donation. In certain cases, a furniture asset may require replacement at the time of a donation due to the end of its useful life or its degraded condition; in others, the asset may be in good condition and therefore not require replacement. Donors will have the opportunity to sponsor an existing furniture asset, or purchase a new, replacement furniture asset.
Program revenues will offset the City’s costs to implement the Program and ensure that the City’s public furniture assets are well-maintained and replaced timely. Due to factors outside of the City’s control, such as inflation or potential supply chain issues, the costs identified below are estimates and subject to periodic change based on actual costs to the City.
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Estimated Donor Costs for Existing
Public Furniture (Includes Plaque,
Administration, and 10-Years of
Maintenance Costs)
Estimated Donor Costs for New
Public Furniture (Includes Asset
Replacement Cost, Plaque,
Administration, and 10-Years of
Maintenance Costs)
Furniture Type Cost Furniture Type Cost
Wood Composite
Bench
$750 Wood Composite
Bench
$2,950
Wood Composite
Picnic Table
$850 Wood Composite
Picnic Table
$3,500
Trio Bench $1,120 Trio Bench $5,095
Concrete Bench $1,000 Concrete Bench $4,435
Concrete Table $835 Concrete Table $3,500
Concrete Chair $770 Concrete Chair $3,170
Water
Fountain/Bottle
Filling Station
$1,350 Water
Fountain/Bottle
Filling Station
$6,250
Other Furniture TBD Other Furniture TBD
Market Cost Comparison
In Carlsbad, donors may sponsor existing benches for a contribution ranging from $1,200 to $2,000. Memorial plaques are available for an additional cost. The City of Rocklin assesses a fee of $3,200 for new park benches. In La Mesa, benches may be donated for $2,500 and picnic tables for $4,500.
Next Steps
The goal of the Program update is to streamline and make the donation process more efficient for both staff and members of the public. If the City Council approves the Program updates described above by adopting the proposed Resolution (Attachment A), the Public Works Department will complete an inventory and condition assessment of all public furniture assets, and the City Manager’s Office will begin outreach to current donors and interested parties on the waitlist. Communication to existing and prospective donors on the waitlist will provide updated Program information, explain changes that may affect existing donors, and confirm parties’ interest in donating.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.
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NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
The Furniture Donation Program was a Tier 3 City Council priority for FY 2024-2025.
ATTACHMENTS:
Attachment A – Resolution Approving the Public Furniture Donation Program Exhibit A to Attachment A - City of Del Mar Public Furniture Donation Program Overview, Donor Application, Donor Agreement
5 August 18, 2025 Item 10
ATTACHMENT A
RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA APPROVING UPDATES TO THE CITY’S
PUBLIC FURNITURE DONATION PROGRAM
WHEREAS, since at least 1987, the City of Del Mar has accepted private donations for public furniture throughout the City; and
WHEREAS, residents of and visitors to the City have been interested in recognizing and memorializing individuals, groups, or historical figures with a connection to Del Mar; and
WHEREAS, the City’s Public Furniture Donation Program (Program) provides donation opportunities to the public and financially supports the long-term preservation and maintenance of the City’s public furniture assets; and
WHEREAS, donations received by the City through the Program contribute to the enjoyment of Del Mar’s public spaces, preserve the visual character of the community, and ensure ongoing and timely maintenance of City-owned public furniture; and WHEREAS, updates to the Program will increase opportunities for private donors to sponsor public furniture and stabilize associated administrative and maintenance costs; and
WHEREAS, Program updates are consistent with the best practices of other municipalities.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that:
1. The above recitals are true and correct.
2. The City Council hereby adopts the updated Public Furniture Donation Program included as Exhibit “A” to this Resolution.
3. The City Manager is authorized to make administrative updates to the Program as may be needed from time to time to ensure operational efficiency of the Program.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 18th day of August 2025. _____________________________________
Terry Gaasterland, Mayor
City of Del Mar
6 August 18, 2025 Item 10
Resolution No. 2025-XX
APPROVED AS TO FORM:
________________________________
Leslie E. Devaney, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2025-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 18th day of August 2025, by the following vote:
AYES:
NOES:
RECUSE:
ABSENT:
ABSTAIN:
Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
7 August 18, 2025 Item 10
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PUBLIC FURNITURE DONATION PROGRAM
I. PROGRAM OVERVIEW
The City of Del Mar (City) Public Furniture Donation Program (Program) establishes administrative procedures for public furniture that recognize and memorialize individuals, groups, or significant historical figures with a connection to Del Mar. The Program provides donation opportunities to the public and financially supports the long-term preservation and maintenance of the City’s public furniture.
II. FURNITURE DONATIONS
A plaque for each Program donor will adorn each piece of public furniture purchased with a donation. Donations contribute to the enjoyment of Del Mar’s public spaces, preserve the visual character of the community, and ensure ongoing maintenance of public furniture throughout the City.
Eligible Public Furniture (Public Furniture):
Benches
Chairs
Tables
Picnic Tables
Bottle Filling/Water Drinking Fountains
Other City-Approved Furniture
III. REQUESTS AND SELECTION PROCESS
Program Applications (Exhibit A) are processed in the order received. Upon receipt of a Program Application, the City will add the applicant to the Program interest list and contact the applicant to provide information on the next steps in the process.
Only one piece of Public Furniture shall be dedicated to any one person, family, group, or historical person with a connection to Del Mar. The City will allow one donation plaque per Public Furniture.
Should the maximum number of Public Furniture allowed per donor or total opportunities available in the community be reached, the applicant will be placed on a waitlist maintained by the City and offered the opportunity to donate when available.
All Program applications must be submitted to the following mailing address or via email:
City of Del Mar
Attn: Public Furniture Donation Program
1050 Camino Del Mar
Del Mar, CA 92014
[email protected]
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IV. LOCATIONS
All Public Furniture to be purchased and placed under this Program will be located within City limits at approved, existing locations as determined by the City and will be available for public use. Given the limited availability of donation locations, requests for specific locations and Public Furniture will be considered but not guaranteed. New Public Furniture locations will not be considered. The City will make the final determination of a donation following receipt of a Program Application.
Once purchased, the donated Public Furniture will belong to the City, not the donor. While unlikely, the City has the right to relocate, replace, or remove any Public Furniture if needed, whether due to unforeseen circumstances or for any other purpose. If donated Public Furniture needs to be moved, the City will attempt to notify the donor in advance as a courtesy. The proceeds furnished by the Public Furniture donor are considered to be a donation to the City, and in no way entitle the requestor to any full or partial ownership of the City-donated Public Furniture or land thereof.
Each donated piece of Public Furniture is fully owned by the City of Del Mar. Donors must acknowledge that the donated Public Furniture will be open and available for public use consistent with City policies and ordinances.
V. PLAQUE SPECIFICATIONS
The City will provide and install the donation plaques on donated Public Furniture, which will be of a pre-approved style and design that meets City brand and logo guidelines. Plaques are purchased from the City’s plaque vendor after the City approves an application and receives the required donation associated with the Program. Donors will not be permitted to include other types of plaques on the furniture.
Plaque Inscription Requirements
100-alpha-character max (including spaces)
No pictures
No religious or political language
No symbols or codes
No quotes
Plaque Language Examples:
In memory of Jane Doe
In memory of Jane Doe and John Doe
Honoring Doe Family
Donated by Business X
VI. FEES AND AGREEMENT
After being approved to donate and assigned a piece Public Furniture with a specified location, the donor will be required to pay up-front for the administration, purchase, and installation of the Public Furniture donation and related plaque. The donation amount will be based on the current market rate cost of the Public Furniture to be donated and related administration and installation costs. Donation costs will be evaluated and adjusted annually to account for inflation and other cost increases and shared with the donor at the time of donation. 9 August 18, 2025 Item 10
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Should the donor not provide these funds in a reasonable timeframe stipulated by City staff, the City may elect to rescind the donated Public Furniture approval and place the donor back on the Public Furniture waiting list. The City may also elect to remove their request entirely from the applicable donated Public Furniture waiting list and eliminate their request from future consideration.
Donors must also sign a Program Agreement (Exhibit B) with the City of Del Mar.
VII. TERM OF DONATION
Donations will be made for a 10-year period or the useful life of the Public Furniture, whichever comes first (Donation Term).
At the conclusion of the Donation Term, donors will be notified that their plaque is being removed from the Public Furniture and will have the option to keep the plaque. Donors must pick up plaques within 30 days of the conclusion of the Donation Term. Otherwise, the plaque will be recycled by the City.
Given the high level of public interest in participating in the Program, donors will not have the first right of refusal to continue donating toward the replacement of Public Furniture in the same location. If donors are interested in continuing to participate in the Program, they will be placed on the waitlist and contacted when there is another opportunity to donate.
All Public Furniture donated prior to the original adoption of this Program will fall under these terms and conditions effective immediately after the implementation of this Program. If the term of the original donation has expired, or the useful life of the Public Furniture has been reached, the City may remove the existing donor plaque or withdraw the Public Furniture from the inventory eligible for donation.
Donations to the Program may be tax deductible, which will need to be determined by individual donors and their tax advisors. The City is unable to advise on this. 10 August 18, 2025 Item 10
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EXHIBIT “A”
CITY OF DEL MAR PUBLIC FURNITURE DONATION PROGRAM
APPLICATION
Date: _____________
Name of Person(s) to be honored: _______________________________________________ Donor Name: ________________________________________________________________ Street Address: ______________________________________________________________ City/State/Zip: _______________________________________________________________ Phone: _________________________ Email: _____________________________________ Secondary Contact Name: ______________________________________________________ Phone: ___________________________ Email: ______________________________________ Preferred Furniture, Location & General Comments:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Proposed Dedication Inscription (100-character limit, including spaces):
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ I have reviewed the City of Del Mar Public Furniture Donation Program and understand and agree to the terms.
___________________________________________________________________________ Donor Signature Date
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EXHIBIT “B”
THE CITY OF DEL MAR PUBLIC FURNITURE DONATION PROGRAM
DONOR AGREEMENT
This City of Del Mar Public Furniture Donation Program Agreement (“Agreement”) is entered into this _____day of _________, 2025, by and between the City of Del Mar (“City”) and ____________(“Donor”), together herein referred to as the (“Parties”), and sets forth the terms and conditions under which the City shall facilitate the acceptance of a donation for a piece of Public Furniture funded by Donor.
1. COSTS AND FEES. Donor agrees to provide the City an up-front, pre-determined donation for a chosen piece of Public Furniture upon signature of Agreement. The donation will cover the administration, purchase, and installation of the donation plaque (with a maximum of one hundred [100] characters of text, including spaces, designated by the Donor and approved by the City), cost of new furniture item, if applicable, and maintenance of the furniture as needed over a ten (10) year term.
1.1 Instructions. Complete and sign the Agreement. Send a check in the amount of $_________________, payable to the City of Del Mar, 1050 Camino Del Mar, Del Mar, CA 92014, Attn: Public Furniture Donation Program.
2. LOCATION. The piece of donated Public Furniture will be placed at ________________________. The Donor understands and agrees there is no guarantee that the Public Furniture will remain at this location. While unlikely, the City has the right to relocate the Public Furniture, if necessary, whether due to unforeseen circumstances or for any other purpose.
3. INSTALLATION AND MAINTENANCE. The City agrees to install and maintain the donated Public Furniture and related donation plaque.
4. TERM OF DONATION. The term of the donation will be for a period of ten (10) years or the useful life of the donated item, whichever comes first. The term of the donation may not be extended.
5. REMOVAL AND/OR REPLACEMENT. City retains the right to remove Public Furniture at any time for any purpose. If Public Furniture removal is required due to deterioration, vandalism, or any other cause, the decision to replace or relocate the furniture will be at the City’s sole discretion.
6. OWNERSHIP. Donor shall acquire no right, title, or interest in the donated Public Furniture or location beyond that expressly identified in this Agreement and incorporated documents. Donor acknowledges and understands that the donated Public Furniture will be open and available for public use consistent with City policy and practices. Donors shall have the option to obtain their plaque within 30-days following the conclusion of the term of their donation. If not obtained within 30-days, the City retains the right to recycle the plaque.
7. CALIFORNIA LAW AND VENUE. This Agreement shall be governed exclusively by California law.
8. SEVERABILITY. Each provision of this Agreement is independent, separate, and divisible. If any provision of this Agreement is found invalid, unenforceable, or contravening any applicable federal or state law or regulation, such provision shall be deemed not to be a part of 12 August 18, 2025 Item 10
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this Agreement. It shall not affect the validity or enforceability of the remaining provisions. Nothing in this Agreement shall be construed to require the commission of any acts contrary to law.
Wherever there is a conflict between any provision of this Agreement and any present or future law or regulation, such provision shall be limited to the extent necessary to make it comply with such law or regulation.
9. ENTIRE AGREEMENT. This Agreement and the documents incorporated by reference represent the entire agreement among and between the Parties concerning the subject matter set forth above. Donor expressly agrees that, except as outlined in writing in this Agreement, there are no other obligations or duties on the part of the City concerning the donated furniture.
10. MODIFICATION. This Agreement may not be modified orally or in any manner except by written agreement by the Parties or by their respective successors in interest.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF DEL MAR DONOR
By: ________________________ By: ____________________________ Ashley Jones, City Manager [Insert Donor Name]
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City of Del Mar
Council Liaison Report
TO: Honorable Mayor and City Councilmembers
FROM: Tracy Martinez, Deputy Mayor
Date: July 17, 2025
1) NCTD Board: RECEIVED A PRESENTATION ON SANDAG’s DRAFT 2025 REGIONAL PLAN: The North County Transit – San Diego Railroad (NCTD) Board of Directors (Board) received a presentation from the San Diego Association of Governments (SANDAG) Chief Executive Officer Mario Orso and staff regarding the draft 2025 Regional Plan. The Regional Plan is a federal and state mandated long-range planning document that is updated every four years to address the transportation, infrastructure, land use, housing, and environmental needs of the San Diego region. NCTD’s priorities for the Regional Plan include: double tracking along the SPRINTER and COASTER corridors; grade separation projects to improve safety and reduce congestion in surrounding communities; increased BREEZE capacity on key corridors; implementation of NCTD+ microtransit in strategic settings to support access to existing transit services; and ensuring new proposed services promote connections at key transit hubs. SANDAG staff stressed the importance of collaboration between SANDAG and NCTD as a transit operator and owner of the railroad corridors in North San Diego County to develop and implement the 2025 Regional Plan. SANDAG includes grade separation in the Regional Plan and NCTD is working with regional stakeholders to advance and seek funding for priority grade separation projects along the COASTER and SPRINTER corridors. Grade separation projects remain a priority for NCTD to promote safety and reduce congestion in communities the agency serves. The Plan also proposes 15 Rapid Bus routes in North County, stabilization and double track projects along the LOSSAN rail corridor, and microtransit zones in North County, as well as several highway projects. NCTD Board members stressed the importance of increased collaboration between SANDAG and NCTD to meet the goals of the Regional Plan, especially to secure funding for new and expanded services and capital projects.
2) RECEIVED UPDATE REGARDING NCTD BUS AND MAINTENANCE OPERATIONS INSOURCING: The Board received an update on the agency’s insourcing of BREEZE bus operations and maintenance services. The transition formally began on June 29, 2025, marking a major milestone in NCTD’s history. NCTD CEO Shawn M. Donaghy expressed pride and gratitude for all NCTD employees who worked tirelessly to ensure the smooth transition of BREEZE bus operations to in-house management. This effort included issuing over 55 purchase orders for essential services and specialty equipment; onboarding approximately 450 employees from NCTD’s private contractor MV Transportation; and executing Memoranda of Understanding with Teamsters Local 542 and ATU Local 1309.
Complementary initiatives to the insourcing effort included the integration of hydrogen and electric buses and fueling station and expansions of the NCTD+ microtransit service. In the upcoming fiscal year, NCTD’s bus operations and maintenance division will upgrade bus facilities, optimize internal systems, and invest in workforce development through a partnership with Palomar College to ensure the highest quality service to NCTD’s customers.
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City of Del Mar
Council Liaison Report
TO: Honorable Mayor and City Council Members
FROM: Dwight Worden, Del Mar Representative to the METRO JPA DATE: August 7, 2025
Update on Second Amendment and Restaed Agreement (SARA):
COMMENTS AND IMPRESSIONS - These comments reflect my personal impressions.
The SARA is the document that will govern the Metro JPA and Commission. It is in the process of a major re-write. On August 7, 2025, the METRO JPA Board heard an update of the status from staff. Some highlights:
Discussions have been had with all interested member agencies and their attorneys about the draft, including my review and comments in consultation with Joe Bride and City Manager Ashley Jones on behalf of Del Mar. A revised redline draft has been prepared and is in circulation.
One remaining issue under discussion is the voting structure for revisions to the SARA once adopted. There is consensus that it is impractical to require every amendment to be routed through all JPA members [Chula Vista, Coronado, Del Mar, El Cajon, Imperial Beach, La Mesa, National City and Poway; the Lemon Grove Sanitation District; the Padre Dam Municipal and Otay Water Districts; and the County of San Diego (on behalf of the Winter Gardens Sewer Maintenance District, and the Alpine, Lakeside and Spring Valley Sanitation Districts).]
Accordingly, the draft SARA will allow some amendments by Metro JPA/Commission vote. Under discussion is what the vote requirement should be: simple majority? Weighted by agency flow? By 2/3 vote of members? Unanimous vote? We expect this issue to be resolved soon.
The schedule anticipates the SARA being approved in final form for recommendation to the member agencies within the next few months. Each member agency’s governing body, including Del Mar’s council, will have to approve the SARA for it to become effective—the Metro JPA can only make a recommendation. We hope to have this all done by the end of the year.
We also heard a staff update on an article from the U.T. https://edition.pagesuite.com/popovers/dynamic_article_popover.aspx?guid=334ad6 a1-2c50-478a-afc0-26695e4efb99&v=sdk. contending the region may have too much water with the planned Clean Water Program. Staff advises this is not the case and will be making a full presentation at a future meeting. I will update you when that is available.
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