Table of Contents
10-20-2025 Regular Meeting Agenda
Item 4 - Minutes
Item 5 - 10.6.2025 and 10.20.25 List of Demands Packet
Item 7 - Agreement for STR monitoring
Item 8 - First Amendment HDL BL
Item 9 - Illustrative Concepts Agreement with Ascent
Item 10 - KMA and DTA Amendments
Item 11 - Schmidt Design Group Agreement
Item 12 - UUD 1B AT&T Agreement
Item 13 - TSVS Amendments
Item 14 - Initial Consideration_SSP25-002 seawall
Item 15 - 2026 Council Meeting Schedule and Holiday Closures Item XIIL - Council Liaison Report-Worden
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Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California 92014
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.
Regular Meeting
Monday, October 20, 2025, at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings in-person or via written comment (Red Dot). Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda.
Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be considered in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.
In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.
Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.
Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.
Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.
Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Terry Gaasterland
Mayor
Tracy Martinez
Deputy Mayor
Dan Quirk
Council Member
John W. Spelich
Council Member
Ashley Jones
City Manager
Leslie E. Devaney
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting October 20, 2025
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.
Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.
V. COMMUNITY ANNOUNCEMENTS
VI. CITY MANAGER’S REPORT
VII. PRESENTATIONS
1. Proclamation Honoring Peter Glaser on the Occasion of his 100th Birthday and His Notable Contributions to the Del Mar Community
Recommended Action: Mayor Terry Gaasterland will present a proclamation to Peter Glaser.
Reference: Clerk’s File No. 1201-5
2. Fairgrounds Master Plan Presentation
Recommended Action: Receive presentation from Del Mar Fairgrounds Chief Executive Officer Carlene Moore.
Reference: Clerk’s File No. 307-6
3. Wildlife Safety & Public Safety Power Shutoff (PSPS) Preparedness Update Recommended Action: Receive presentation from San Diego Gas & Electric Director of Emergency Services Thom Porter.
Del Mar City Council Regular Meeting October 20, 2025
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Reference: Clerk’s File No. 1002-3
VIII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk.
4. Approval of Minutes: September 22, 2025, Regular and Special Meeting Recommended Action: Approve Minutes.
Reference: Clerk’s Minutes Book
5. Ratification of List of Demands dated October 6, 2025, and October 20, 2025 Recommended Action: Ratify the List of Demands.
Reference: Clerk’s File No. 201-3
6. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.
Reference: Clerk’s File No. 401-4
7. Agreement for Short-Term Rental Monitoring Services
Recommended Action: Staff recommends the City Council: 1) Approve a professional services agreement with Deckard Technologies, Inc. (Attachment A) to provide short-term rental (STR) monitoring services to the City for an initial three-year period effective October 20, 2025, through October 19, 2028; and 2) Authorize the City Manager to execute the agreement and any subsequent term extension amendments provided for in the Agreement contingent upon satisfactory performance by the consultant.
Reference: Clerk’s File No. 301-19, 406-1
8. First Amendment to Business License Tax and Fee Administrative Services Agreement
Recommended Action: Staff recommends the City Council: 1) Approve the First Amendment to Agreement with Hinderliter De Llamas & Associates (HDL) (Attachment A) for business license tax and fee administrative services extending Del Mar City Council Regular Meeting October 20, 2025
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us the term for an additional two-year period ending October 17, 2027; and 2) Authorize the City Manager to execute the First Amendment.
Reference: Clerk’s File No. 406-1
9. Approval of a Professional Services Agreement with Ascent Environmental Inc., to Create Visual Concept Illustrations for Affordable Housing Sites in Accordance with the City’s Certified 6th Cycle Housing Element Program 1D
Recommended Action: Staff recommends the City Council: 1) Approve a Professional Services Agreement with Ascent Environmental Inc. to create visual concept illustrations for affordable housing sites (Attachment A); and 2) Authorize the City Manager to execute the agreement and any subsequent term extension amendments provided for in the Agreement contingent upon satisfactory performance by the consultant.
Reference: Clerk’s File No. 304-7, 406-1
10. Amendments to As-Needed Economic Impact and Fiscal Analysis Services Agreements
Recommended Action: Staff recommends the City Council: 1) Approve First Amendments to Agreements with Keyser Marston Associates, Inc. (KMA) (Attachment A), and David Taussig and Associates, Inc., (DTA Public Finance, Inc.) (DTA) (Attachment B), for As-Needed Economic Impact and Fiscal Analysis Services (Amendments) extending the terms for an additional two-year period ending October 16, 2027, and adjusting fees for KMA due to inflation; and 2) Authorize the City Manager to execute the Amendments.
Reference: Clerk’s File No. 406-1
11. Agreement with Schmidt Design Group for Shores Park Master Plan Recommended Action: Staff recommends the City Council: 1) Approve a Professional Services Agreement with Schmidt Design Group for a one-year term ending October 19, 2026, with the option to extend the Agreement for an additional one- year period, to complete the Shores Park Master Plan in an amount up to $171,405 (Attachment A); and 2) Authorize the City Manager to execute the Agreement.
Reference: Clerk’s File No. 307-8, 406-1
12. Approval of AT&T Aerial to Underground Conversion Agreement for the Stratford Court North (1B) Utility Undergrounding District Del Mar City Council Regular Meeting October 20, 2025
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Recommended Action: Staff recommends the City Council approve the AT&T Aerial to Underground Conversion Agreement for the Stratford Court North (1B) Utility Undergrounding District with a cost of $78,100.50 (Attachment A) and authorize the City Manager to execute the Agreement.
Reference: Clerk’s File No. 406-1, 1001-2
IX. PUBLIC HEARING
13. Re-Introduction of an Ordinance to Amend Municipal Code Chapter 23.50 and Repeal and Replace Chapter 23.51 Related to Trees, Scenic Views, and Sunlight Regulations (A25-001)
Recommended Action: Staff recommends that the City Council introduce an Ordinance (Attachment A) to: 1) Repeal and replace the City’s Trees, Scenic Views, and Sunlight (TSVS) regulations within Del Mar Municipal Code (DMMC) Chapter 23.51 and 2) Amend related code sections of the City’s Tree regulations within DMMC Chapter 23.50 (A25-001).
Reference: Clerk’s File No. 401-4, 401-9
X. COUNCIL MEETING RECESS
XI. CITY COUNCIL OTHER BUSINESS
14. Initial Consideration of an Appeal of the Planning Commission’s Approval of Setback Seawall Permit (SSP25-002)
Project Applicant/Property Owner: Oceans Investments LLC
Project Appellant: Steven Mack
Project Location: 2936 Camino Del Mar (APN: 299-020-12-00) Recommended Action: Staff recommends that the City Council uphold the Planning Commission’s approval of application Setback Seawall Permit (SSP25- 002) and not set the appeal for a de novo hearing.
Reference: Clerk’s File No. 301-12
15. 2026 City Council Meeting Schedule and Proposed 2025 and 2026 City Facility Holiday Closures
Recommended Action: Staff recommends that the City Council: 1) Review and consider the 2026 City Council Meeting Schedule options (Attachment A and B) provide direction to staff regarding changes to the proposed schedule; and 2) Del Mar City Council Regular Meeting October 20, 2025
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Authorize the additional holiday related closures of City Hall and the Public Works Administrative Offices to the public in December 2025 and December 2026.
Reference: Clerk’s File No. 401-1
XII. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.
A. Clean Energy Alliance JPA (CEA) Board of Directors (Spelich/Gaasterland) B. CSA-17 Ambulance District Advisory Board (Martinez/Quirk) C. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Martinez/Spelich) D. League of California Cities – San Diego Chapter (Gaasterland/Martinez) E. North County Transit District (NCTD) (Martinez/Spelich) F. Regional Solid Waste Association (Spelich/Quirk)
G. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez/Spelich)
H. SANDAG Borders Committee
I. SANDAG Regional Planning Committee
J. SANDAG Shoreline Preservation Working Group
(Spelich/Gaasterland/Martinez)
K. SANDAG LOSSAN Executive Task Force (Gaasterland/Martinez) L. San Diego Metropolitan Wastewater Commission/JPA (Worden) Recommendation: Receive Written Report (Worden)
M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Gaasterland/Martinez)
N. Other Regional Organization Reports
XIII. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.
A. Del Mar Community Connections (Martinez/Spelich)
B. Del Mar Village Association (Gaasterland/Martinez)
C. Finance Committee (Gaasterland/Spelich)
D. Housing Subcommittee (Gaasterland/Martinez)
E. Human Resources Subcommittee (Gaasterland/Martinez)
F. Legislative Subcommittee (Gaasterland/Martinez)
G. Measure Q Citizen Oversight Committee (Quirk/Gaasterland) H. Parks and Recreation Committee (Martinez/Quirk)
I. Del Mar Railroad Subcommittee (Gaasterland/Martinez) J. Lagoon Committee (Gaasterland/Spelich)
K. Planning Process Subcommittee (Includes Sea-Level Rise Adaptation Plan Implementation (Gaasterland/Spelich)
L. Shores Advisory Committee
Del Mar City Council Regular Meeting October 20, 2025
Agenda Page 7
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us M. Sustainability Advisory Committee (Martinez/Gaasterland) N. Traffic and Parking Advisory Committee (Quirk/Spelich) O. Undergrounding Program Advisory Committee (Gaasterland/Spelich) P. Other Committee-Subcommittee Reports
XIV. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.
November 3, 2025
Legislative Update from Townsend Public Affairs
Award of Contracts for As-Needed Civil Engineering, Traffic engineering, Development Review 2026 Advisory Committee Meeting Schedule
Amendments to As-Needed Geotechnical Services with Nova Utility Undergrounding AsNeeded Contract TSVS Ordinance Second Reading/Adoption
Shores Park Advisory Committee Appointments
XV. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 15th day of October, 2025 at approximately 6:15 p.m.
___________________________________________ 10/15/2025
Sarah Krietor, Administrative Services Manager/ Date
City Clerk
CITY OF DEL MAR
CITY COUNCIL REGULAR MEETING MINUTES
SEPTEMBER 22, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar California 92014
And via teleconference
8967 W Airport Dr, Spokane, WA
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.
CALL TO ORDER
Mayor Terry Gaasterland called the Regular Meeting to order at 4:30 p.m.
ROLL CALL
Present: Mayor Terry Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk and John Spelich (remotely)
CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Leslie Devaney reported that there were no reportable actions or recusals for the September 22, 2025, Closed Session. All Councilmembers were present and Councilmember Spelich appeared remotely via Zoom.
PLEDGE OF ALLEGIANCE
Mayor Gaasterland led the Pledge of Allegiance.
PUBLIC ORAL COMMUNICATIONS
Mayor Gaasterland opened public oral communications and Janet Wilson spoke. Mayor Gaasterland closed public oral communications.
CITY COUNCIL COMMUNITY ANNOUNCEMENTS
Mayor Gaasterland reported on her in-laws arriving to visit Del Mar this week.
CITY MANAGER’S REPORT
City Manager Ashley Jones reported on the successful Del Mar Recycles event held on September 13, 2025, which welcomed 100 participants and resulted in 17.42 tons of waste being diverted from the landfill.
CONSENT CALENDAR
Administrative Services Manager/City Clerk Sarah Krietor read the titles of the items included on the Consent Calendar. There were no public speakers for the consent calendar items. 1 October 20, 2025 Item 4
City Council Regular Minutes
September 22, 2025
IT WAS MOVED BY DEPUTY MAYOR MARTINEZ, SECONDED BY MAYOR GAASTERLAND TO APPROVE THE CONSENT CALENDAR ITEMS 1 THROUGH 6, 8, AND 11. (VOTE 4-0) Ayes: Mayor Gaasterland; Deputy Mayor Martinez; Councilmembers Quirk and Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 1: APPROVAL OF MINUTES: SEPTEMBER 8, 2025 REGULAR AND SPECIAL MEETING (CLERK’S MINUTES BOOK)
Council approved the minutes, on consent.
ITEM 2: RATIFICATION OF LIST OF DEMANDS, DATED SEPTEMBER 22, 2025 (CLERK’S FILE NO. 201-3)
Council approved the list of demands, on consent.
ITEM 3: WAIVER OF READING OF ORDINANCES ON AGENDA (CLERK’S FILE NO. 401-4) Council waived the reading of ordinances, on consent.
ITEM 4: SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT THE 2025
CALIFORNIA BUILDING STANDARDS CODE AND LOCAL AMENDMENTS WITHIN CHAPTERS 23.12 AND 23.70 OF THE DEL MAR MUNICIPAL CODE (CLERK’S FILE NO. 401-4, 401-9)
Council adopted Ordinance 1022 “”AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, AMENDING DEL MAR MUNICIPAL CODE CHAPTER
23.12 (CALIFORNIA CODES FOR CONSTRUCTION) BY AMENDING SECTIONS
23.12.010, 23.12.011, 23.12.012, 23.12.013, 23.12.014, 23.12.020, 23.12.030, 23.12.040,
23.12.050, 23.12.060, 23.12.061, 23.12.062, 23.12.063, 23.12.064, 23.12.065, 23.12.066,
23.12.070, 23.12.080 AND 23.12.090, 23.70.050; BY ADDING NEW SECTIONS
23.12.067 AND 23.12.100; BY ADDING NEW DIVISIONS, DIVISION 8, DIVISION 9 AND DIVISION 10; AND BY DELETING SECTIONS 23.12.018, 23.12.082, 23.12.084 AND ALL RELATING TO APPLICABILITY OF THE 2025 CALIFORNIA BUILDING STANDARDS
CODE AND ASSOCIATED NATIONAL AND STATE BUILDING AND CONSTRUCTION CODES WITHIN THE CITY OF DEL MAR”, on consent.
ITEM 5: SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT THE 2025 CALIFORNIA FIRE CODE, 2025 CALIFORNIA WILDLAND URBAN INTERFACE CODE, AND LOCAL AMENDMENTS (CLERK’S FILE NO.401-4, 401-9) Council adopted Ordinance 1023 “AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF DEL MAR, CALIFORNIA, AMENDING DEL MAR MUNICIPAL CODE CHAPTER
10.04 (FIRE PREVENTION) BY AMENDING SECTIONS 10.04.010, 10.04.030,
10.04.040, 10.04.100 AND 10.04.110; BY CONFIRMING THAT THE LOCALLY ADOPTED AMENDMENTS IN EXISTING SECTIONS 10.04.050, 10.04.060, 10.04.070,
10.04.080, 10.04.090, 10.04.120 AND 10.04.130 WILL CONTINUE TO APPLY; BY ADDING NEW SECTIONS 10.04.140 AND 10.04.150; ALL RELATING TO THE APPLICABILITY OF THE 2025 CALIFORNIA BUILDING STANDARDS CODES AND ASSOCIATED STATE FIRE CODE WITHIN THE CITY OF DEL MAR”, on consent. 2 October 20, 2025 Item 4
City Council Regular Minutes
September 22, 2025
ITEM 6: RESOLUTION TO APPROVE ENCROACHMENT PERMIT 25-068 TO RETAIN
EXISTING UNPERMITTED RETAINING WALLS AND TO EXTEND AN EXISTING WALL WITHIN THE PUBLIC RIGHT-OF-WAY AT 610 HOSKA DRIVE (CLERK’S FILE NO. 802-1)
Council adopted Resolution 2025-33 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, APPROVING ENCROACHMENT PERMIT 25-068 TO
PERMIT AN EXISTING RETAINING WALL AND EXTEND THE WALL WITHIN PUBLIC RIGHT-OF-WAY ON THE SOUTH SIDE OF THE PROPERTY AT 610 HOSKA DRIVE (APN: 300-251-25-00) IN DEL MAR, CALIFORNIA”, on consent.
COUNCIL MEETING RECESS:
The City Council took a very brief meeting recess from approximately 5:13 to 5:15 p.m.
CITY COUNCIL OTHER BUSINESS
ITEM 7: INITIAL CONSIDERATION OF COURTESY APPEAL PER DMMC 1.12.020 OF PLANNING DIRECTOR’S DETERMINATION- INCOMPLETE APPLICATION STATUS (CDP23-008) SEASIDE RIDGE HOUSING DEVELOPMENT (APPLICANT: CAROL LAZIER) PROPOSED 259 MULTI-UNIT RESIDENTIAL DEVELOPMENT AND DENSITY BONUS REQUEST AT 929 BORDER (APNS: 298-241-06, 298-241-07, AND 299-030- 14) (CLERK’S FILE NO. 301-12)
Mayor Gaasterland provided an overview of the initial consideration procedure.
Council disclosures were as follows: Councilmember Quirk reported no disclosures; Deputy Mayor Martinez had no disclosures and confirmed she was present at a Fair Board meeting where the applicant made comments regarding their project; Councilmember Spelich reviewed the agenda materials and red dots and was present at the Fair Board meeting when the applicant commented on their project; and Mayor Gaasterland reviewed the materials and was present at the Fair Board meeting when the applicant commented on their project.
A staff presentation was provided by Principal Planner Matt Bator. Planning and Community Development Director Karen Brindley and Assistant City Attorney Ralph Hicks were available to answer questions.
A presentation on behalf of the applicant was provided by the applicant’s representative and legal counsel Brooke Miller Special Counsel with Sheppard Mullin.
Council questions focused on clarification related to the square footage of the proposed development as included in the original and subsequent submittals to the City.
There were no public speakers for this item.
Mayor Gaasterland asked whether any Councilmember would like to hold a de novo hearing. There were none. Therefore, Council upheld the Planning and Community Development Director’s determination that the Lazier development application (CDP23-008) status is incomplete. 3 October 20, 2025 Item 4
City Council Regular Minutes
September 22, 2025
ITEM 8: UPDATE REGARDING PAVING AND TRAFFIC STRIPING IMPROVEMENTS ON
JIMMY DURANTE BOULEVARD AND APPROVAL OF TASK ORDER WITH MICHAEL
BAKER INTERNATIONAL FOR ENGINEERING SERVICES FOR THE JIMMY DURANTE BOULEVARD PAVEMENTS IMPROVEMENT PROJECT (CLERK’S FILE NO. 406-1)
Council questions focused on timing for completing the stripping and whether the item would return to Council. Council consensus was for staff to return to the City Council with a project briefing prior to going out to bid for the construction contract.
The Council approved a $57,300 Task Order with Michael Baker International for Design Services and authorized the City Manager to execute the Task Order, on consent.
ITEM 9: CONSIDERATION OF SAN DIEGO GAS & ELECTRIC COST AGREEMENT FOR THE CREST CANYON (X1A) UTILITY UNDERGROUNDING DISTRICT (CLERK’S FILE NO. 1001-2)
An introduction to the item was provided by City Manager Jones. A presentation was provided by Principal Engineer Martin Boyd. Public Works Director Joe Bride was available to answer questions. Franchise and Project Management Manager Kelli Fitzgerald with SDG&E provided comments on the project and the related SDG&E costs.
Council questions focused on the reporting for the credit reported by SDG&E; whether temporary poles/cable poles can be reused or credited for a future project; and the credit for overhead equivalent included in the estimate and why contingency is applied.
There were no public speakers for the item.
Council discussion focused on SDG&E project costs across different City undergrounding projects; clarification on the linear feet estimate used by SDG&E which is based on linear feet of trench; whether material costs used by SDG&E are considered proprietary; whether SDG&E has a requirement to seek the lowest cost materials and clarification on whether the competitive bid process used by SDG&E considers cost; other factors considered by SDG&E including reliability and safety; current status of work for Utility Underground District (UUD) 1A due to multi-family sites not being prepared; whether the work currently taking place on 9th Street relates to the undergrounding project; purpose of the cable pole/pull; desire to learn more about cable pulls at a future Undergrounding Program Advisory Committee meeting; and clarification on whether an amendment to the cost agreement related to the overhead equivalent credit is needed.
IT WAS MOVED BY MAYOR GAASTERLAND AND SECONDED BY COUNCILMEMBER SPELICH TO APPROVE THE SDG&E COST AGREEMENT FOR THE CREST CANYON (X1A) UTILITY UNDERGROUNDING DISTRICT WITH A COST OF $2,776,128 AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT. (VOTE 4-0)
Ayes: Mayor Gaasterland; Deputy Mayor Martinez; Councilmembers Quirk and Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
4 October 20, 2025 Item 4
City Council Regular Minutes
September 22, 2025
ITEM 10: UNDERGROUNDING PROGRAM FINANCING UPDATE AND DETERMINATION OF FINAL IBANK LOAN AMOUNT (CLERK’S FILE NO. 203-3, 1001-2) An introduction to the item was provided by City Manager Jones. A presentation was provided by Finance Manager/Treasurer Marco Camacho. City consultants Craig Hill, Managing Principal and Matt DeFilippis, Senior Analyst with NHA Advisors LLC were available to answer questions.
Council questions focused on the loan amount; process for considering future borrowings; amount of debt service payments; when the Council last considered the Undergrounding Program cash flow options; and timing for receiving an update on future cash flows.
There were no public speakers for the item.
Council discussion focused on appreciation to staff and the Undergrounding Program Advisory Committee for their work on this project; whether the City could further reduce the loan amount; clarification on existing City debt and funding source for the debt service; and interest rate for existing IBank loan.
There was Council discussion about timing for City staff to complete an update to the long-term cash flow model for the Undergrounding Program and discussion of next steps and timing for the upcoming 25th Street and Beach Colony Districts. There was Council majority consensus in support of staff bringing this information to the Undergrounding Program Advisory Committee and City Council in spring 2026.
IT WAS MOVED BY COUNCILMEMBER QUIRK AND SECONDED BY MAYOR GAASTERLAND TO RETURN TO COUNCIL SOONER WITH THE CASHFLOW ANALYSIS DISCUSSION (VOTE 1-3 WITH
MAYOR GAASTERLAND, DEPUTY MAYOR MARTINEZ AND COUNCILMEMBER SPELICH
OPPOSED)
Ayes: Councilmembers Quirk; Noes: Mayor Gaasterland; Deputy Mayor Martinez; and Councilmember Spelich; Recuse: 0; Absent: 0; Abstain: 0.
IT WAS MOVED BY COUNCILMEMBER SPELICH AND SECONDED BY MAYOR GAASTERLAND TO APPROVE A $5 MILLION LOAN AMOUNT FOR THE LOAN WITH IBANK TO FUND THE CREST CANYON (UUD X1A) AND STRATFORD COURT NORTH (UUD 1B). (VOTE 4-0) Ayes: Mayor Gaasterland; Deputy Mayor Martinez; Councilmembers Quirk and Spelich; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
ITEM 11: FIRE MANAGEMENT UPDATE AND CONSIDERATION OF NOTICE REGARDING
EXIT FROM COOPERATIVE AGREEMENT FOR FIRE MANAGEMENT SERVICES (CLERK’S FILE NO. 1101-8)
Council authorized the City Manager to provide notice to the cities of Encinitas and Solana Beach that the City of Del Mar may exit the Cooperative Agreement for Fire Management Services between January 1, and March 31, 2026, or a date thereafter as may be agreed upon by the parties, on consent. 5 October 20, 2025 Item 4
City Council Regular Minutes
September 22, 2025
REGIONAL ORGANIZATION AND COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY
ORGANIZATION REPORTS
City Council representatives reported on the San Diego Association of Governments (SANDAG) Sustainable Community Work Group; SANDAG Regional Planning Committee; San Dieguito River Park JPA; SANDAG Board of Directors; and Ad-Hoc Shores Park Advisory Committee application deadline.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 6:55 p.m.
Sarah Krietor, Administrative Services Manager/
City Clerk
6 October 20, 2025 Item 4
DEL MAR CITY COUNCIL
SPECIAL MEETING MINUTES
CLOSED SESSION
SEPTEMBER 22, 2025
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar, California 92014
And via teleconference
8967 W Airport Dr, Spokane, WA
CALL TO ORDER
Mayor Terry Gaasterland called the meeting to order at 3:37 p.m.
ROLL CALL
Present: Mayor Terry Gaasterland; Deputy Mayor Tracy Martinez; Councilmembers Dan Quirk (arrived at approximately 3:42 p.m.) and John Spelich (remotely)
CLOSED SESSION
A) Conference with Legal Counsel - Significant Exposure to Litigation Number of Cases: One
Description: Seaside Ridge Project
Authority: Government Code Section 54956.9(d)(2)
Reportable Action: None.
B) Conference with Legal Counsel - Initiation of Litigation Number of Cases: One
Description: Seaside Ridge Project
Authority: Government Code Section 54956.9(d)(4)
Reportable Action: None.
ADJOURNMENT
Mayor Gaasterland adjourned the meeting at 4:24 p.m.
_______________________________________
Sarah Krietor, Administrative Services Manager/
City Clerk
7 October 20, 2025 Item 4
Vendor Payment Checks $ 132,576.63
Voids (68,195.11)
Electronic Fund Transfers (EFT) 682,577.36
Electronic Wires 117,553.40
Total $ 864,512.28
Approved by: Approved by:
Marco Camacho Terry Gaasterland
Finance Manager/Treasurer Mayor
Date: Date:
Attachments: Check Registers
LIST OF DEMANDS
CITY OF DEL MAR
for
City Council Meeting
October 6, 2025
9/29/25
1 October 6, 2025 Item 3 1 October 20, 2025 Item 5
09/15/2025
Check List
City of Del Mar
1 12:01:35PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7176 9/16/2025 civ02 CIVIC SOLUTIONS INC 106920 9/3/2025 CONSULTING SRVCS AUG 13,920.00 Voucher: 7176 106921 9/3/2025 CONSULTING SRVCS AUG 984.00 14,904.00 7177 9/16/2025 phi01 CLEAN EARTH 72404381711 9/10/2025 HSHLD HAZ WASTE - AUG 461.40 461.40 Voucher: 7177
7178 9/16/2025 coa21 COAST NEWS GROUP 00158413 8/29/2025 AD- PUBLIC HEARING 220.88 Voucher: 7178 00158427 8/29/2025 AD - PUBLIC HEARING 162.75 00158414 8/29/2025 AD- PUBLIC HEARING 147.25
00158497 9/5/2025 AD - PUBLIC HEARING 143.38
00158498 9/5/2025 AD - PUBLIC HEARING 139.50 813.76
7179 9/16/2025 cor07 CORODATA RECORDS MGT INCRS7107060 8/31/2025 STORAGE SRVCS AUG 166.98 166.98 Voucher: 7179
7180 9/16/2025 dev02 DEVANEY PATE MORRIS & CAMERON 10823 8/20/2025 LEGAL FEES JUL 13,147.33 Voucher: 7180 10821 8/20/2025 LEGAL FEES JUL 1,476.65
10825 8/20/2025 LEGAL FEES JUL 902.80
10822 8/20/2025 LEGAL FEES JUL 898.50 16,425.28
7181 9/16/2025 dix01 DIXIELINE LUMBER CO 06-0612332 8/28/2025 OPERATING SUPP PW 50.62 Voucher: 7181 06-0612766 9/2/2025 OPERATING SUPP PW 29.87 91-0276900 6/18/2025 OPERATING SUPP REFUND -8.11
91-0274650 5/7/2025 OPERATING SUPP REFUND -15.14 57.24
7182 9/16/2025 man12 MANERI TRAFFIC CONTROL INC, DBA MTC 24214 9/1/2025 MAINT/REPAIR SUPP PW 826.50 826.50 Voucher: 7182
7183 9/16/2025 mic11 MICHAEL BAKER INTERNATIONAL 1259994 9/5/2025 CITY ENGR SRVCS AUG 4,503.98 4,503.98 Voucher: 7183
7184 9/16/2025 mik03 MIKHAIL OGAWA ENGINEERING12183 9/8/2025 CLEAN WATER SRVCS AUG 27,796.45 Voucher: 7184 12184 9/8/2025 SAN DIEGUITO TMDL AUG 2,512.48 30,308.93 7185 9/16/2025 pru01 PRUDENTIAL OVERALL SUPPLY132332477 8/29/2025 UNIFORMS PW - 8/29 67.22 67.22 Voucher: 7185
7186 9/16/2025 san56 SAN ELIJO JOINT POWERS, AUTHORITY 09032025 9/3/2025 OPERATIONS/MAINT 2Q 311,426.00 311,426.00 Voucher: 7186
7187 9/16/2025 sca12 SCA OF CA LLC CA25001779 8/29/2025 SWEEPING SRVCS AUG 2,954.15 2,954.15 Voucher: 7187
7188 9/16/2025 tru09 TRUE NORTH COMPLIANCE SRVCS DM25-08 9/5/2025 BLDG CODE PC INSP AUG 39,228.39 39,228.39 Voucher: 7188
Page: 1
2 October 6, 2025 Item 3 2 October 20, 2025 Item 5
09/15/2025
Check List
City of Del Mar
2 12:01:35PM
apChkLst Final Page:
Sub total for EFT GENERAL ACCOUNT US BANK: 422,143.83
Page: 2
3 October 6, 2025 Item 3 3 October 20, 2025 Item 5
09/15/2025
Check List
City of Del Mar
3 12:01:35PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140145 9/16/2025 ass03 ASSA ABLOY ENTRANCE SYSTEMS, US INC SEI 1898615 8/29/2025 LOCK REPAIRS CH 3,776.55 Voucher: 140145 SEI 1898633 8/29/2025 LOCK REPAIRS CH 882.25 4,658.80 140146 9/16/2025 sbc03 AT&T 9391059863 9/1/2025 TELEPHONE AUG 666.54 666.54 Voucher: 140146
140147 9/16/2025 coa10 COASTAL LIVESCAN SERVICES43533 8/31/2025 LIVESCAN SRVCS AUG 124.00 124.00 Voucher: 140147
140148 9/16/2025 emc01 EMC CORPORATION 5201674329 9/8/2025 HARDWARE WARRANTY RWL 3,478.81 3,478.81 Voucher: 140148
140149 9/16/2025 gol16 GOLDFARB & LIPMAN LLP 485554 7/14/2025 LEGAL FEES JUN 238.00 Voucher: 140149 483260 5/25/2025 LEGAL FEES APR 136.00 374.00 140150 9/16/2025 jam08 JAMESON KENT HASLAM, DBA WEST COAST COMPANY 1138-3 8/28/2025 PATIO COVER INSTALL CS 1,280.00 1,280.00 Voucher: 140150
140151 9/16/2025 con17 OCCUPATIONAL HEALTH CTRS, OF CALIFORNIA, A MEDICAL 87943493 8/24/2025 EMPLOYEE TESTING AUG 211.00 211.00 Voucher: 140151
140152 9/16/2025 pro24 PROGRESSIVE TECHNOLOGY, SECURITY SYSTEMS, INC 59250 9/1/2025 ALARM MONITORING TH OCT/DEC 162.00 Voucher: 140152 59249 9/1/2025 ALARM MONITORING CH OCT/DEC 162.00 324.00 140153 9/16/2025 rec01 RECON ENVIRONMENTAL INC71822 8/27/2025 CDM SEAWALL 1,481.00 1,481.00 Voucher: 140153
140154 9/16/2025 sdg02 SAN DIEGO GAS & ELECTRIC2100 0065 8024 7 9/5/2025 UTILITIES AUG 815.48 Voucher: 140154 0067 3735 0888 1 9/5/2025 UTILITIES AUG 333.31 0085 7750 3585 7 9/5/2025 UTILITIES AUG 20.60
0096 3381 7034 7 9/5/2025 UTILITIES AUG 19.84
0053 7739 5442 0 9/5/2025 UTILITIES AUG 19.46
0097 5436 8967 5 9/5/2025 UTILITIES AUG 18.90
0066 5491 5032 1 9/3/2025 UTILITIES AUG 11.69
0081 7377 2988 5 9/5/2025 UTILITIES AUG 9,036.47
0066 5491 6833 1 9/5/2025 UTILITIES AUG 5,861.11 16,136.86 140155 9/16/2025 sdg06 SDG&E 09112025 9/11/2025 PERMIT REFUND 501.00 501.00 Voucher: 140155
140156 9/16/2025 sig12 SIGNA DIGITAL SOLUTIONS INCAR-S334520 9/12/2025 COPIER MTC - FINANCE 489.75 489.75 Voucher: 140156
140157 9/16/2025 tei02 TEICHERT ENERGY & UTILITIES GR, DBA: TEICHERT UTILITIES 09032025 9/3/2025 UUD - 1A STRATFORD - JUL 44,830.50 44,830.50 Voucher: 140157
140158 9/16/2025 und01 UNDERGROUND SERVICE ALERT, OF SOUTHERN CALIFORNIA 820250237 9/1/2025 CONT SRVCS AUG 148.00 148.00 Voucher: 140158
Page: 3
4 October 6, 2025 Item 3 4 October 20, 2025 Item 5
09/15/2025
Check List
City of Del Mar
4 12:01:35PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140159 9/16/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83481677 9/4/2025 JANITORIAL SUPPLIES 1,489.55 Voucher: 140159 83467554 8/27/2025 JANITORIAL SUPPLIES 259.43 83466175 8/27/2025 JANITORIAL SUPPLIES 259.43
83201346 5/7/2025 JANITORIAL SUPP REFUND -218.19 1,790.22 140160 9/16/2025 zon02 ZONE TRAFFIC ENGINEERING, CONSULTING INV 24001-05 8/29/2025 TRAFFIC ENGR SRVCS JUL 578.00 578.00 Voucher: 140160
Sub total for GENERAL ACCOUNT US BANK: 77,072.48
Page: 4
5 October 6, 2025 Item 3 5 October 20, 2025 Item 5
09/15/2025
Check List
City of Del Mar
5 12:01:35PM
apChkLst Final Page:
29 checks in this report. Grand Total All Checks: 499,216.31 Page: 5
6 October 6, 2025 Item 3 6 October 20, 2025 Item 5
09/16/25 City of Del Mar
1 5:05PM
VoidCkEP Void Check Posting List Page:
Document #: 914016 Void Date: 08/20/2025 Posting #: 36170 Check #: 7114 Bank code: eusbnk Check Date: 08/19/25
Group: eescalante
Post into: 02/2026 Check amount: 51,225.00
Vendor: bny01 THE BANK OF NY MELLON TRUST CO
Doc Source Account Number Description Amount
disb B 65.2110.0000 A/P GENERAL 51,225.00 CR
disb S* B 65.1100.0000 CASH AND INVESTMENTS 51,225.00 DB disb S* B 72.1160.0000 UNION BANK - GENER 51,225.00 DB
disb S* B 72.1100.0000 CASH AND INVESTMENTS 51,225.00 CR Balance Sheet Totals: 102,450.00 DB 102,450.00 CR Difference: 0.00 S* = Automatic Summary Page: 1
7 October 6, 2025 Item 3 7 October 20, 2025 Item 5
09/16/25 City of Del Mar
2 5:05PM
VoidCkEP Void Check Posting List Page:
Summary Documents
Document #:
Reference:
914017 Date:
65 Posting #: 36170 08/20/25
Post into: 02/2026
Description: disb - FUND 65 SUMMARY
Account Number Description Amount
B 65.1100.0000 Automatic Summary 51,225.00 DB
Balance Sheet Totals: 51,225.00 DB CR Difference:
Document #:
Reference:
914018 Date:
72 Posting #: 36170 08/20/25
Post into: 02/2026
Description: disb - FUND 72 SUMMARY
Account Number Description Amount
B 72.1160.0000 Automatic Summary 51,225.00 DB
B 72.1100.0000 Automatic Summary 51,225.00 CR
Balance Sheet Totals: 51,225.00 DB 51,225.00 CR Difference: 0.00 S* = Automatic Summary Page: 2
8 October 6, 2025 Item 3 8 October 20, 2025 Item 5
09/16/25 City of Del Mar
3 5:05PM
VoidCkEP Void Check Posting List Page:
Fund Debits Credits Difference
Balance Sheet Fund Totals
65 AD 2003-1 OCEAN VIEW/PINES 51,225.00 51,225.00 0.00
72 INVESTMENTS 51,225.00 51,225.00 0.00
S* = Automatic Summary Page: 3
9 October 6, 2025 Item 3 9 October 20, 2025 Item 5
09/16/25 City of Del Mar
4 5:05PM
VoidCkEP Void Check Posting List Page:
Errors / Warnings
Documents with errors :
Documents with warnings :
0 0
S* = Automatic Summary Page: 4
10 October 6, 2025 Item 3 10 October 20, 2025 Item 5
09/16/25 City of Del Mar
1 5:16PM
VoidCkEP Void Check Posting List Page:
Document #: 914024 Void Date: 07/02/2025 Posting #: 36174 Check #: 139811 Bank code: gusbnk Check Date: 07/01/25
Group: eescalante
Post into: 01/2026 Check amount: 3,700.00
Vendor: gcf01 GILBERT CASTRO, DBA GC FENCE CORP
Doc Source Account Number Description Amount
disb B 51.2110.0000 A/P-GENERAL 3,700.00 CR
disb S* B 51.1100.0000 CASH AND INVESTMENTS 3,700.00 DB disb S* B 72.1160.0000 UNION BANK - GENER 3,700.00 DB
disb S* B 72.1100.0000 CASH AND INVESTMENTS 3,700.00 CR Balance Sheet Totals: 7,400.00 DB 7,400.00 CR Difference: 0.00 S* = Automatic Summary Page: 1
11 October 6, 2025 Item 3 11 October 20, 2025 Item 5
09/16/25 City of Del Mar
2 5:16PM
VoidCkEP Void Check Posting List Page:
Summary Documents
Document #:
Reference:
914025 Date:
51 Posting #: 36174 07/02/25
Post into: 01/2026
Description: disb - FUND 51 SUMMARY
Account Number Description Amount
B 51.1100.0000 Automatic Summary 3,700.00 DB
Balance Sheet Totals: 3,700.00 DB CR Difference:
Document #:
Reference:
914026 Date:
72 Posting #: 36174 07/02/25
Post into: 01/2026
Description: disb - FUND 72 SUMMARY
Account Number Description Amount
B 72.1160.0000 Automatic Summary 3,700.00 DB
B 72.1100.0000 Automatic Summary 3,700.00 CR
Balance Sheet Totals: 3,700.00 DB 3,700.00 CR Difference: 0.00 S* = Automatic Summary Page: 2
12 October 6, 2025 Item 3 12 October 20, 2025 Item 5
09/16/25 City of Del Mar
3 5:16PM
VoidCkEP Void Check Posting List Page:
Fund Debits Credits Difference
Balance Sheet Fund Totals
51 WATER 3,700.00 3,700.00 0.00
72 INVESTMENTS 3,700.00 3,700.00 0.00
S* = Automatic Summary Page: 3
13 October 6, 2025 Item 3 13 October 20, 2025 Item 5
09/16/25 City of Del Mar
4 5:16PM
VoidCkEP Void Check Posting List Page:
Errors / Warnings
Documents with errors :
Documents with warnings :
0 0
S* = Automatic Summary Page: 4
14 October 6, 2025 Item 3 14 October 20, 2025 Item 5
09/16/25 City of Del Mar
1 5:34PM
VoidCkEP Void Check Posting List Page:
Document #: 914030 Void Date: 08/20/2025 Posting #: 36176 Check #: 140057 Bank code: gusbnk Check Date: 08/19/25
Group: eescalante
Post into: 02/2026 Check amount: 11,068.03
Vendor: lnc01 L.N. CURTIS & SONS
Doc Source Account Number Description Amount
disb B 01.2110.0000 A/P GENERAL 11,068.03 CR
disb S* B 01.1100.0000 CASH AND INVESTMENTS 11,068.03 DB disb S* B 72.1160.0000 UNION BANK - GENER 11,068.03 DB
disb S* B 72.1100.0000 CASH AND INVESTMENTS 11,068.03 CR Balance Sheet Totals: 22,136.06 DB 22,136.06 CR Difference: 0.00 S* = Automatic Summary Page: 1
15 October 6, 2025 Item 3 15 October 20, 2025 Item 5
09/16/25 City of Del Mar
2 5:34PM
VoidCkEP Void Check Posting List Page:
Summary Documents
Document #:
Reference:
914031 Date:
01 Posting #: 36176 08/20/25
Post into: 02/2026
Description: disb - FUND 01 SUMMARY
Account Number Description Amount
B 01.1100.0000 Automatic Summary 11,068.03 DB
Balance Sheet Totals: 11,068.03 DB CR Difference:
Document #:
Reference:
914032 Date:
72 Posting #: 36176 08/20/25
Post into: 02/2026
Description: disb - FUND 72 SUMMARY
Account Number Description Amount
B 72.1160.0000 Automatic Summary 11,068.03 DB
B 72.1100.0000 Automatic Summary 11,068.03 CR
Balance Sheet Totals: 11,068.03 DB 11,068.03 CR Difference: 0.00 S* = Automatic Summary Page: 2
16 October 6, 2025 Item 3 16 October 20, 2025 Item 5
09/16/25 City of Del Mar
3 5:34PM
VoidCkEP Void Check Posting List Page:
Fund Debits Credits Difference
Balance Sheet Fund Totals
01 GENERAL 11,068.03 11,068.03 0.00
72 INVESTMENTS 11,068.03 11,068.03 0.00
S* = Automatic Summary Page: 3
17 October 6, 2025 Item 3 17 October 20, 2025 Item 5
09/16/25 City of Del Mar
4 5:34PM
VoidCkEP Void Check Posting List Page:
Errors / Warnings
Documents with errors :
Documents with warnings :
0 0
S* = Automatic Summary Page: 4
18 October 6, 2025 Item 3 18 October 20, 2025 Item 5
09/16/25 City of Del Mar
1 5:44PM
VoidCkEP Void Check Posting List Page:
Document #: 914035 Void Date: 01/06/2025 Posting #: 36178 Check #: 139141 Bank code: gusbnk Check Date: 01/03/25
Group: eescalante
Post into: 07/2025 Check amount: 2,077.08
Vendor: sta36 STANDARD PLUMBING SUPPLY CO, DBA MWI PLUMBERS SUPPLY Doc Source Account Number Description Amount
disb B 51.2110.0000 A/P-GENERAL 2,077.08 CR
disb S* B 51.1100.0000 CASH AND INVESTMENTS 2,077.08 DB disb S* B 72.1160.0000 UNION BANK - GENER 2,077.08 DB
disb S* B 72.1100.0000 CASH AND INVESTMENTS 2,077.08 CR Balance Sheet Totals: 4,154.16 DB 4,154.16 CR Difference: 0.00 S* = Automatic Summary Page: 1
19 October 6, 2025 Item 3 19 October 20, 2025 Item 5
09/16/25 City of Del Mar
2 5:44PM
VoidCkEP Void Check Posting List Page:
Summary Documents
Document #:
Reference:
914036 Date:
51 Posting #: 36178 01/06/25
Post into: 07/2025
Description: disb - FUND 51 SUMMARY
Account Number Description Amount
B 51.1100.0000 Automatic Summary 2,077.08 DB
Balance Sheet Totals: 2,077.08 DB CR Difference:
Document #:
Reference:
914037 Date:
72 Posting #: 36178 01/06/25
Post into: 07/2025
Description: disb - FUND 72 SUMMARY
Account Number Description Amount
B 72.1160.0000 Automatic Summary 2,077.08 DB
B 72.1100.0000 Automatic Summary 2,077.08 CR
Balance Sheet Totals: 2,077.08 DB 2,077.08 CR Difference: 0.00 S* = Automatic Summary Page: 2
20 October 6, 2025 Item 3 20 October 20, 2025 Item 5
09/16/25 City of Del Mar
3 5:44PM
VoidCkEP Void Check Posting List Page:
Fund Debits Credits Difference
Balance Sheet Fund Totals
51 WATER 2,077.08 2,077.08 0.00
72 INVESTMENTS 2,077.08 2,077.08 0.00
S* = Automatic Summary Page: 3
21 October 6, 2025 Item 3 21 October 20, 2025 Item 5
09/16/25 City of Del Mar
4 5:44PM
VoidCkEP Void Check Posting List Page:
Errors / Warnings
Documents with errors :
Documents with warnings :
0 0
S* = Automatic Summary Page: 4
22 October 6, 2025 Item 3 22 October 20, 2025 Item 5
09/16/25 City of Del Mar
1 4:52PM
VoidCkEP Void Check Posting List Page:
Document #: 914013 Void Date: 09/16/2025 Posting #: 36169 Check #: 140075 Bank code: gusbnk Check Date: 08/27/25
Group: eescalante
Post into: 03/2026 Check amount: 125.00
Vendor: fir01 FIRE ETC.
Doc Source Account Number Description Amount
disb B 01.2110.0000 A/P GENERAL 125.00 CR
disb S* B 01.1100.0000 CASH AND INVESTMENTS 125.00 DB
disb S* B 72.1160.0000 UNION BANK - GENER 125.00 DB
disb S* B 72.1100.0000 CASH AND INVESTMENTS 125.00 CR
Balance Sheet Totals: 250.00 DB 250.00 CR Difference: 0.00 S* = Automatic Summary Page: 1
23 October 6, 2025 Item 3 23 October 20, 2025 Item 5
09/16/25 City of Del Mar
2 4:52PM
VoidCkEP Void Check Posting List Page:
Summary Documents
Document #:
Reference:
914014 Date:
01 Posting #: 36169 09/16/25
Post into: 03/2026
Description: disb - FUND 01 SUMMARY
Account Number Description Amount
B 01.1100.0000 Automatic Summary 125.00 DB
Balance Sheet Totals: 125.00 DB CR Difference:
Document #:
Reference:
914015 Date:
72 Posting #: 36169 09/16/25
Post into: 03/2026
Description: disb - FUND 72 SUMMARY
Account Number Description Amount
B 72.1160.0000 Automatic Summary 125.00 DB
B 72.1100.0000 Automatic Summary 125.00 CR
Balance Sheet Totals: 125.00 DB 125.00 CR Difference: 0.00 S* = Automatic Summary Page: 2
24 October 6, 2025 Item 3 24 October 20, 2025 Item 5
09/16/25 City of Del Mar
3 4:52PM
VoidCkEP Void Check Posting List Page:
Fund Debits Credits Difference
Balance Sheet Fund Totals
01 GENERAL 125.00 125.00 0.00
72 INVESTMENTS 125.00 125.00 0.00
S* = Automatic Summary Page: 3
25 October 6, 2025 Item 3 25 October 20, 2025 Item 5
09/16/25 City of Del Mar
4 4:52PM
VoidCkEP Void Check Posting List Page:
Errors / Warnings
Documents with errors :
Documents with warnings :
0 0
S* = Automatic Summary Page: 4
26 October 6, 2025 Item 3 26 October 20, 2025 Item 5
09/17/2025
Check List
City of Del Mar
1 3:53:54PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 4162 9/19/2025 per01 PERS Ben181810 9/19/2025 PERS CONTRIBUTIONS: PAYMENT 58,373.52 58,373.52 Voucher: 4162
4163 9/19/2025 irs01 IRS, UNITED STATES TREASURY Ben181812 9/19/2025 FEDERAL TAX: PAYMENT 43,230.48 43,230.48 Voucher: 4163
4164 9/19/2025 edd01 EMPLOYMENT DEVELOPMENT DEPT Ben181814 9/19/2025 STATE TAX: PAYMENT 12,272.91 12,272.91 Voucher: 4164
4165 9/19/2025 per02 PERS 457 Ben181816 9/19/2025 CALPERS 457 DEFERRED COMP: PAYMENT 2,976.49 2,976.49 Voucher: 4165
Sub total for GENERAL ACCOUNT US BANK: 116,853.40
Page: 1
27 October 6, 2025 Item 3 27 October 20, 2025 Item 5
09/17/2025
Check List
City of Del Mar
2 3:53:54PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7189 9/19/2025 mis07 107413 STATE ST BANK & TRUST, MS 107413 PLAN 401A Ben181806 9/19/2025 401A PLAN: PAYMENT 555.16 555.16 Voucher: 7189
7190 9/19/2025 mis08 303845 STATE ST BANK & TRUST, MS 457 PLAN OBI 303845 Ben181798 9/19/2025 MISSION SQUARE 457B: PAYMENT 10,219.99 10,219.99 Voucher: 7190
7191 9/19/2025 mis09 803808 STATE ST BANK & TRUST, MS RHS PLAN OBI 803808 Ben181808 9/19/2025 RETIREMENT HEALTH SAVINGS 3%: PAYMENT 746.96 746.96 Voucher: 7191
7192 9/19/2025 uni21 DEL MAR CITY EMPLOYEES ASSOC. Ben181800 9/19/2025 DMCEA DUES: PAYMENT 286.00 286.00 Voucher: 7192
7193 9/19/2025 nat15 NATIONAL BENEFIT SERVICES, LLC, FLEXIBLE BENEFITS DEPT Ben181804 9/19/2025 SEC. 125 FLEXIBLE SAVINGS ACCT: PAYMENT 1,672.86 1,672.86 Voucher: 7193
7194 9/19/2025 par21 U.S. BANK PARS FFC 6746022400, CITYDELMAR ATTN B BERGMAN Ben181802 9/19/2025 PUBLIC AGENCY RETIREMENT SRVCS: PAYMENT 3,331.30 3,331.30 Voucher: 7194
Sub total for EFT GENERAL ACCOUNT US BANK: 16,812.27
Page: 2
28 October 6, 2025 Item 3 28 October 20, 2025 Item 5
09/17/2025
Check List
City of Del Mar
3 3:53:54PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 8118 9/19/2025 cal62 CALPERS 18034798 8/25/2025 GASB 68 700.00 700.00 Voucher: 8118
Sub total for GENERAL ACCOUNT US BANK: 700.00
Page: 3
29 October 6, 2025 Item 3 29 October 20, 2025 Item 5
09/17/2025
Check List
City of Del Mar
4 3:53:54PM
apChkLst Final Page:
11 checks in this report. Grand Total All Checks: 134,365.67 Page: 4
30 October 6, 2025 Item 3 30 October 20, 2025 Item 5
09/24/2025
Check List
City of Del Mar
1 3:38:39PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7195 9/25/2025 ace02 ACE UNIFORMS LLC VS0130778 9/11/2025 UNIFORMS FIRE 20.06 20.06 Voucher: 7195
7196 9/25/2025 cor23 CORODATA SHREDDING INC DN 1538939 8/31/2025 SHREDDING SRVCS AUG 50.82 50.82 Voucher: 7196
7197 9/25/2025 dix01 DIXIELINE LUMBER CO 06-0613889 9/11/2025 OPERATING SUPP CS 409.02 Voucher: 7197 06-0614604 9/16/2025 MAINT/REPAIR SUPP PW 186.83 06-0614089 9/12/2025 OPERATING SUPP CS 139.25
06-0613915 9/10/2025 SMALL TOOL SUPP PW 94.76
06-0612906 9/3/2025 OPERATING SUPP PW 73.33
06-0612818 9/2/2025 OPERATING SUPP PW 66.19
06-0613026 9/4/2025 OPERATING SUPP PW 15.93
06-0613426 9/8/2025 OPERATING SUPP PW 14.67
06-0614684 9/16/2025 MAINT/REPAIR SUPP PW 13.67
06-0613196 9/5/2025 OPERATING SUPP PW 47.92
06-0613507 9/8/2025 OPERATING SUPP PW 32.17
06-0613730 9/10/2025 OPERATING SUPP PW 27.19
06-0613842 9/10/2025 OPERATING SUPP PW 26.42
06-0613756 9/10/2025 OPERATING SUPP PW 21.52
06-0613608 9/10/2025 OPERATING SUPP PW 18.65 1,187.52
7198 9/25/2025 pac28 PACIFIC MOBILE STRUCTURES INC INV-00479113 10/1/2025 MOBILE OFFICE PW OCT 246.75 246.75 Voucher: 7198
7199 9/25/2025 pit01 PITNEY BOWES GLOBAL FIN SRVCS 3107384186 9/10/2025 EQUIP RENTAL 7/30-10/29 974.94 974.94 Voucher: 7199
7200 9/25/2025 pru01 PRUDENTIAL OVERALL SUPPLY132333648 9/5/2025 MATS PW - 9/5 15.47 Voucher: 7200 132333649 9/5/2025 SHOP TOWELS PW - 9/5 4.41 19.88 7201 9/25/2025 san03 SAN DIEGO COUNTY WATER AUTH. 0825-2 9/9/2025 RAW WATER AUG 233,809.20 233,809.20 Voucher: 7201
7202 9/25/2025 tow05 TOWNSEND PUBLIC AFFAIRS INC 23970 9/1/2025 LEGISLATIVE SRVCS SEP 4,500.00 4,500.00 Voucher: 7202
7203 9/25/2025 wex01 WEX BANK 0498-00-496530-7 9/6/2025 GAS & OIL PW 2,612.09 2,612.09 Voucher: 7203
7204 9/25/2025 gan04 WILLIAM GANDER, DBA RESITEC, LLC DM-RT20250905 9/5/2025 SOLAR MONITORING AUG 200.00 200.00 Voucher: 7204
Page: 1
31 October 6, 2025 Item 3 31 October 20, 2025 Item 5
09/24/2025
Check List
City of Del Mar
2 3:38:39PM
apChkLst Final Page:
Sub total for EFT GENERAL ACCOUNT US BANK: 243,621.26
Page: 2
32 October 6, 2025 Item 3 32 October 20, 2025 Item 5
09/24/2025
Check List
City of Del Mar
3 3:38:39PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140161 9/25/2025 adt02 ADT SECURITY SERVICES 1164563521 9/13/2025 ALARM 1700 COAST OCT/DEC 143.82 143.82 Voucher: 140161
140162 9/25/2025 ame50 AMERICAN MEDICAL RESPONSE DMF09082025-03 9/8/2025 AMBULANCE SUPP FIRE 290.93 290.93 Voucher: 140162
140163 9/25/2025 att10 AT&T, ATTN: CWO CWO-45106 9/18/2025 UG - COST ESTIMATES 500.00 500.00 Voucher: 140163
140164 9/25/2025 aut06 AUTHORS ON WHEELS, ATTN: SARAH SINGER 09222025 9/22/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 140164
140165 9/25/2025 azt02 AZTEC LANDSCAPING INC, DBA AZTEC JANITORIAL J2148 8/31/2025 JANITORIAL SRVCS CH AUG 2,564.00 Voucher: 140165 J2149 8/31/2025 JANITORIAL SRVCS PW AUG 501.00 3,065.00 140166 9/25/2025 bab03 BABCOCK LABORATORIES, INCCI50931-10666 9/16/2025 WATER TESTING 635.00 Voucher: 140166 CI50946-10666 9/16/2025 WATER TESTING 198.20 CI50548-10666 9/10/2025 WATER TESTING 60.00 893.20
140167 9/25/2025 bak01 BAKER IRON WORKS INC. 98748 6/20/2025 TRAILER MAINT CS 165.00 165.00 Voucher: 140167
140168 9/25/2025 cal02 CALIFORNIA MUNICIPAL, STATISTICS INC. 25090803 9/8/2025 DEBT STATEMENT FY25 600.00 600.00 Voucher: 140168
140169 9/25/2025 emb02 CHRISTOPHER J GIAQUINTA, DBA EMBROIDERY EXPRESS 872394 9/8/2025 EMBROIDERY SRVCS PW 117.07 117.07 Voucher: 140169
140170 9/25/2025 cin02 CINTAS 5292496601 9/17/2025 FIRST AID KIT SUPP PW 227.07 227.07 Voucher: 140170
140171 9/25/2025 cou03 COUNTY OF SAN DIEGO-A/REC/CLK 09222025 9/22/2025 2025 BLDG & FIRE CODE UPDATE 50.00 50.00 Voucher: 140171
140172 9/25/2025 del06 DEL MAR AUTOMOTIVE SERVICE 50854 9/19/2025 VEHICLE MAINT CS 282.15 282.15 Voucher: 140172
140173 9/25/2025 dun02 DUNN-EDWARDS PAINTS 2082A32587 9/10/2025 PAINT SUPPLIES CS 488.97 488.97 Voucher: 140173
140174 9/25/2025 eri03 ERICSON, DARLA 09102025 9/10/2025 PHCC EVENT REFUND 1,420.00 1,420.00 Voucher: 140174
140175 9/25/2025 fis12 FISHER INTEGRATED INC 2278 9/1/2025 VIDEO STREAMING AUG 550.00 550.00 Voucher: 140175
140176 9/25/2025 glo06 GLOBAL POWER GROUP INC.106459 9/8/2025 PM GENERATOR MAINT CH 986.25 986.25 Voucher: 140176
140177 9/25/2025 int09 GREGORY CONLEY, DBA INTELLIDESIGN LLC 484 9/7/2025 SCADA MAINT AUG 143.11 143.11 Voucher: 140177
Page: 3
33 October 6, 2025 Item 3 33 October 20, 2025 Item 5
09/24/2025
Check List
City of Del Mar
4 3:38:39PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140178 9/25/2025 hom01 HOME DEPOT CREDIT SRVCS6035 3225 0103 77608/28/2025 OPER/MAINT SUPP PW 1,524.72 1,524.72 Voucher: 140178
140179 9/25/2025 hcu01 MG TRUCK & FLEET/ALEX MARTINEZ, HCU HIDDEN CITY UPFITTERS 012506 9/9/2025 VEH MAINT/REPAIR PW 1,205.00 1,205.00 Voucher: 140179
140180 9/25/2025 mis12 MISSION ELECTRIC SUPPLY, INC. 538360-00 9/10/2025 ELECTRICAL SUPP PW 157.69 Voucher: 140180 538360-01 9/10/2025 ELECTRICAL SUPP PW 126.15 283.84 140181 9/25/2025 mun12 MUNICIPAL RESOURCE GRP LLC 250960 9/17/2025 COACHING CLASS 5,875.00 Voucher: 140181 250961 9/17/2025 ASSESSMENT SRVCS 1,750.00 7,625.00 140182 9/25/2025 boh02 NANCY K. BOHL INC. DBA:, THE COUNSELING TEAM INTL INV106132 9/8/2025 EAP SERVICES SEP 390.00 390.00 Voucher: 140182
140183 9/25/2025 par35 PARADIGM MECHANICAL CORP, SAN DIEGO REFRIGERATION 113249 9/16/2025 HVAC SRVCS CH 2,062.00 2,062.00 Voucher: 140183
140184 9/25/2025 fir12 PAUL ROTTENBERG, DBA FIRESTATS LLC 2025-254 8/21/2025 FIRE STATS PROG JUL 125.00 Voucher: 140184 2025-279 9/14/2025 FIRE STATS PROG AUG 125.00 250.00 140185 9/25/2025 rcp01 RCP BLOCK & BRICK INC. 33455108 9/10/2025 FLAGSTONE PW 105.93 Voucher: 140185 33456614 9/11/2025 FLAGSTONE PW 34.60 140.53 140186 9/25/2025 san107 SAN DIEGO DIVERS 6178 8/30/2025 DIVE EQUIP MAINT 270.45 Voucher: 140186 2992 9/14/2024 DIVE EQUIP MAINT CS 15.00 285.45 140187 9/25/2025 sdg02 SAN DIEGO GAS & ELECTRIC0066 5392 2766 7 9/5/2025 UTILITIES AUG 1,468.31 Voucher: 140187 0069 0908 1676 1 9/5/2025 UTILITIES AUG 425.84 0092 4576 5583 8 9/12/2025 UTILITIES AUG 167.00
0099 5222 5392 9 9/3/2025 UTILITIES AUG 16.76 2,077.91
140188 9/25/2025 sig12 SIGNA DIGITAL SOLUTIONS INC41781501 9/23/2025 COPIER CH SEP 812.64 812.64 Voucher: 140188
140189 9/25/2025 sou08 SOUTHWEST SIGNAL SERVICE84492 8/31/2025 SIGNAL MAINT - AUG 490.42 Voucher: 140189 84495 8/31/2025 TRAFFIC SIGNAL MAINT/REP AUG 111.58 84493 8/31/2025 TRAFFIC SIGNAL MAINT/REP AUG 55.79
84494 8/31/2025 TRAFFIC SIGNAL MAINT REP AUG 15.57 673.36 140190 9/25/2025 con10 STATE CONTROLLER'S OFFICE, DEPT ACCOUNTING OFFICE FTB-00007989 5/7/2025 FTB OFFSETS 2024 537.30 537.30 Voucher: 140190
140191 9/25/2025 ste29 STEED, CHLOE 09102025 9/10/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 140191
Page: 4
34 October 6, 2025 Item 3 34 October 20, 2025 Item 5
09/24/2025
Check List
City of Del Mar
5 3:38:39PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140192 9/25/2025 ter11 TERMINIX COMMERCIAL 463550555 9/5/2025 PEST CONTROL CH - SEP 159.00 Voucher: 140192 461261302 7/1/2025 PEST CONTROL CH - JUL 159.00 460821719 6/18/2025 PEST CONTROL PW - JUN 140.98
461260020 7/1/2025 PEST CONTROL PHCC - JUL 128.26
463550678 9/5/2025 PEST CONTROL LIBRARY - SEP 113.26
461263907 7/1/2025 PEST CONTROL LIBRARY - JUL 113.26
463550456 9/5/2025 PEST CONTROL PHCC - SEP 109.18
461260075 7/1/2025 PEST CONTROL CS - JUL 109.18 1,032.12 140193 9/25/2025 ter01 TERMINIX INT CO LTD, PARTNERSHIP 463942448 9/16/2025 PEST CONTROL PW - SEP 140.98 Voucher: 140193 463550402 9/5/2025 PEST CONTROL CS - SEP 128.26 269.24 140194 9/25/2025 hum06 THE HUMAN TRAFFICKING LEGAL CT 09102025 9/10/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 140194
140195 9/25/2025 usb03 US BANK CORP PYMT SYSTEMS 4246 0445 5565 02038/22/2025 US BANK CHARGES AUG 19,233.37 19,233.37 Voucher: 140195
140196 9/25/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83513112 9/17/2025 JANITORIAL SUPPLIES 342.71 Voucher: 140196 83511428 9/16/2025 JANITORIAL SUPPLIES 194.58 83515155 9/18/2025 JANITORIAL SUPPLIES 47.89
83514663 9/17/2025 JANITORIAL SUPPLIES 43.50
83509953 9/16/2025 JANITORIAL SUPPLIES 1,521.95
83513106 9/17/2025 JANITORIAL SUPPLIES 965.06
83496922 9/10/2025 JANITORIAL SUPPLIES 854.00
83496904 9/10/2025 JANITORIAL SUPPLIES 381.41 4,351.10
140197 9/25/2025 act03 WILLIAMS SCOTSMAN INC 9024570017 9/12/2025 MOB OFFICE HVAC SRVCS 271.88 Voucher: 140197 9024581601 9/15/2025 MOBILE OFFICE PW OCT 156.12 428.00 Sub total for GENERAL ACCOUNT US BANK: 55,504.15
Page: 5
35 October 6, 2025 Item 3 35 October 20, 2025 Item 5
09/24/2025
Check List
City of Del Mar
6 3:38:39PM
apChkLst Final Page:
47 checks in this report. Grand Total All Checks: 299,125.41 Page: 6
36 October 6, 2025 Item 3 36 October 20, 2025 Item 5
Vendor Payment Checks $ 220,937.50
Voids (57,756.77)
Electronic Fund Transfers (EFT) 858,308.26
Electronic Wires 190,668.96
Total $ 1,212,157.95
Approved by: Approved by:
Marco Camacho Terry Gaasterland
Finance Manager/Treasurer Mayor
Date: Date:
Attachments: Check Registers
LIST OF DEMANDS
CITY OF DEL MAR
for
City Council Meeting
October 20, 2025
37 October 20, 2025 Item 5
09/29/2025
Check List
City of Del Mar
1 3:40:33PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7205 9/30/2025 lif06 GEN DIGITAL INC. 100110614743 9/15/2025 VOL LIFELOCK BENEFITS 135.92 135.92 Voucher: 7205
7206 9/30/2025 leg04 LEGALACCESSPLANS USA, CREDIT TO 1000178 56608 9/1/2025 VOL LEGAL EASE INSURANCE: PAYMENT 143.60 143.60 Voucher: 7206
Sub total for EFT GENERAL ACCOUNT US BANK: 279.52
Page: 1
38 October 20, 2025 Item 5
09/29/2025
Check List
City of Del Mar
2 3:40:33PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 8119 9/30/2025 hea02 HEALTH NET BFC29AOCT25 9/15/2025 HEALTH INS OCT 44,641.40 44,641.40 Voucher: 8119
8120 9/30/2025 kai01 KAISER PERMANENTE 4753118405 9/10/2025 HEALTH INS OCT 16,393.18 16,393.18 Voucher: 8120
8121 9/30/2025 mut01 MUTUAL OF OMAHA 001956117911 9/16/2025 AD&D LIFE B&D OCT 4,884.81 4,884.81 Voucher: 8121
8122 9/30/2025 pri11 PRINCIPAL FINANCIAL GROUP, PLIC-SBD GRAND ISLAND 1003938-10001OCT25 9/16/2025 DENTAL/VISION INS OCT 5,573.75 5,573.75 Voucher: 8122
8123 9/30/2025 sun11 SUN LIFE ASSURANCE CO, OF CANADA 915639-0001OCT259/17/2025 FF LIFE INS OCT 54.00 54.00 Voucher: 8123
140198 9/30/2025 cap01 CAPF CA PUBLIC SAFETY ADMIN Ben181796 9/18/2025 CAPF: PAYMENT 234.00 234.00 Voucher: 140198
Sub total for GENERAL ACCOUNT US BANK: 71,781.14
Page: 2
39 October 20, 2025 Item 5
09/29/2025
Check List
City of Del Mar
3 3:40:33PM
apChkLst Final Page:
8 checks in this report. Grand Total All Checks: 72,060.66 Page: 3
40 October 20, 2025 Item 5
09/30/2025
Check List
City of Del Mar
1 3:00:05PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7207 9/30/2025 zep01 ACUITY SPECIALTY PRODUCTS INC, ZEP MANUFACTURING CO 9011790605 9/19/2025 CLEANING SUPP FIRE 1,255.08 1,255.08 Voucher: 7207
7208 9/30/2025 cha71 CHARTER COMM HOLDINGS LLC, CHARTER COMMUNICATIONS 189125601 9/14/2025 INTERNET CH - SEP 1,390.13 Voucher: 7208 189123701 9/14/2025 FIBER CONNECTION PW SEP 567.52 189125301 9/14/2025 CH FIBER TO LFGRDS SEP 490.13
189123101 9/14/2025 LIFEGUARD FIBER SEP 490.13
189123801 9/14/2025 LFGRD FIBER - SEP 412.74
189125701 9/14/2025 CH FIBER TO FIRE - SEP 412.74
189112801 9/14/2025 VIDEO TRANSPORT/PEG CH SEP 335.35
189125801 9/14/2025 VIDEO TRANSPORT/PEG 335.35
189123401 9/14/2025 CABLE/INTERNET PW SEP 231.19
8448 41 006 01714639/13/2025 PUBLIC WIFI PHCC SEP 166.25 189125401 9/14/2025 DMTV INTERNET SEP 119.99
189125501 9/14/2025 PUBLIC WIFI CH - SEP 119.99
189123001 9/14/2025 LFGRD CABLE/INTERNET SEP 100.00
189125201 9/14/2025 INTERNET TV STUDIO SEP 93.34 5,264.85 7209 9/30/2025 cos06 COSCO FIRE PROTECTION INC1000738155 8/29/2025 ALARM MAINT/REPR CH 1,972.00 Voucher: 7209 1000738970 9/8/2025 QTLY FIRE SPKLR INSP CH 670.00 2,642.00 7210 9/30/2025 dev02 DEVANEY PATE MORRIS & CAMERON 10930 9/15/2025 CITY ATTORNEY AUG 29,297.20 Voucher: 7210 10927 9/15/2025 LEGAL FEES AUG 20,458.16
10925 9/15/2025 LEGAL FEES AUG 6,654.57
10929 9/15/2025 LEGAL FEES AUG 1,098.00
10917 9/15/2025 LEGAL FEES AUG 329.50
10926 9/15/2025 LEGAL FEES AUG 177.50
10928 9/15/2025 LEGAL FEES AUG 170.80 58,185.73
7211 9/30/2025 dix01 DIXIELINE LUMBER CO 06-0615126 9/19/2025 OPERATING SUPP PW 20.54 20.54 Voucher: 7211
7212 9/30/2025 duk01 DUDEK & ASSOCIATES 202506383 9/11/2025 SD LAGOON ENGR SVCS JUN 21,110.05 Voucher: 7212 202506384 9/11/2025 SD LAGOON ENGR SVCS JUL 12,538.08 33,648.13 7213 9/30/2025 kle01 KLEINFELDER 1550890 9/12/2025 CDM BRIDGE AUG 69,525.00 69,525.00 Voucher: 7213
7214 9/30/2025 ful01 KURT MORGAN 44226 9/24/2025 UTILITY BILLS SEP 1,381.78 1,381.78 Voucher: 7214
Page: 1
41 October 20, 2025 Item 5
09/30/2025
Check List
City of Del Mar
2 3:00:05PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7215 9/30/2025 mic11 MICHAEL BAKER INTERNATIONAL 1258514 8/20/2025 CITY ENGR SRVCS JUL 19,858.19 19,858.19 Voucher: 7215
7216 9/30/2025 pho01 PHOENIX GROUP INFO SYSTEMS 082025036 9/18/2025 CITE SRVCS - AUG 14,447.95 14,447.95 Voucher: 7216
7217 9/30/2025 pru01 PRUDENTIAL OVERALL SUPPLY132335951 9/19/2025 UNIFORMS PW - 9/19 79.92 Voucher: 7217 132334779 9/12/2025 UNIFORMS PW - 9/12 57.35 132333650 9/5/2025 UNIFORMS PW - 9/5 54.55
132335949 9/19/2025 MATS PW - 9/19 15.47
132335950 9/19/2025 SHOP TOWELS PW - 9/19 4.41 211.70
7218 9/30/2025 san12 SAN DIEGO COUNTY SHERIFF09272025 9/27/2025 LAW ENF JUL 243,950.92 Voucher: 7218 09272025 9/27/2025 LAW ENF AUG 237,812.98 481,763.90 7219 9/30/2025 uti01 UTILITY SPECIALISTS INC 30408 8/31/2025 UP - 1B STRATFORD N JUL 17,597.25 Voucher: 7219 30409 8/31/2025 UP - 1A STRATFORD S JUL 15,155.00 30407 8/31/2025 UP - X1A CREST CNYN JUL 3,637.50
30410 8/31/2025 UP - 1A STRATFORD JUL 142.79 36,532.54
7220 9/30/2025 wex01 WEX BANK 0496-00-496745-1 9/23/2025 GAS & OIL CS 1,489.58 Voucher: 7220 0496-00-495760-1 9/6/2025 GAS & OIL FIRE AUG 899.16 2,388.74 Sub total for EFT GENERAL ACCOUNT US BANK: 727,126.13
Page: 2
42 October 20, 2025 Item 5
09/30/2025
Check List
City of Del Mar
3 3:00:05PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140199 9/30/2025 adt02 ADT SECURITY SERVICES 1164563987 9/13/2025 ALARM PW OCT 132.98 132.98 Voucher: 140199
140200 9/30/2025 air01 AIRGAS USA LLC 9164827441 9/12/2025 OXYGEN TANK SUPP PW 372.52 372.52 Voucher: 140200
140201 9/30/2025 amb03 AMBERWICK CORP 70742 9/17/2025 HAZARDOUS WAST DISP PW 1,422.31 1,422.31 Voucher: 140201
140202 9/30/2025 arc05 ARCHON ENERGY 09112025 9/11/2025 PERMIT REFUND 675.00 675.00 Voucher: 140202
140203 9/30/2025 sbc03 AT&T 9391054486 9/20/2025 TELEPHONE SEP 185.94 Voucher: 140203 9391026230 9/20/2025 TELEPHONE SEP 62.46 9391031506 9/20/2025 TELEPHONE SEP 61.27 309.67
140204 9/30/2025 bab03 BABCOCK LABORATORIES, INCCI51287-10666 9/21/2025 WATER TESTING 604.06 604.06 Voucher: 140204
140205 9/30/2025 bee07 BEESON, BRIAN 20250806 9/19/2025 METER UPGRADE 16.01 16.01 Voucher: 140205
140206 9/30/2025 car58 CARY PENNINGTON, CARY PENNINGTON PHOTOGRAP 00222 9/29/2025 CC PHOTOGRAPHY 266.44 266.44 Voucher: 140206
140207 9/30/2025 cin02 CINTAS 5292716002 9/18/2025 FIRST AID KIT SUPP CH 40.67 40.67 Voucher: 140207
140208 9/30/2025 sol01 CITY OF SOLANA BEACH 221016 2/4/2025 PALOMAR TRNG FALL FY25 142.00 142.00 Voucher: 140208
140209 9/30/2025 cou01 COUNTY OF SAN DIEGO 09112025 9/11/2025 PARKING BAIL AUG 37,265.00 37,265.00 Voucher: 140209
140210 9/30/2025 cou65 COUNTY OF SAN DIEGO, DEPT OF ENVIRONMENTAL HEA DEH2005-HUPFP-205500 8/23/2025 UNIFIED PROG FAC PERMIT 608.00 608.00 Voucher: 140210
140211 9/30/2025 cra07 CRAFCO INC. 9403538287 8/28/2025 ASPHALT COLD PATCH 1,040.45 1,040.45 Voucher: 140211
140212 9/30/2025 cul06 CULLIGAN OF SAN DIEGO 1479518 8/27/2025 WATER CH 90.92 Voucher: 140212 1479516 8/31/2025 WATER CH 30.43
1479517 8/31/2025 WATER CH 8.43 129.78
140213 9/30/2025 hdl01 HDL COREN & CONE SIN052869 7/31/2025 ACFR STAT DATA 795.00 795.00 Voucher: 140213
140214 9/30/2025 hil12 HILLSTONE RESTAURANT GROUP 20250624 9/19/2025 METER UPGRADE 390.93 390.93 Voucher: 140214
Page: 3
43 October 20, 2025 Item 5
09/30/2025
Check List
City of Del Mar
4 3:00:05PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140215 9/30/2025 cal90 ISAAC CALDERON 09172025 9/17/2025 PHCC EVENT REFUND 180.00 180.00 Voucher: 140215
140216 9/30/2025 kel12 KELLY SPICERS STORES 12036302 9/25/2025 COPY PAPER CH FY26 990.17 990.17 Voucher: 140216
140217 9/30/2025 kir09 KIRALY, ALEXIS B 09172025 9/17/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 140217
140218 9/30/2025 lew06 LEWIS, VALENTINA PANTONE09242025 9/24/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 140218
140219 9/30/2025 mar10 MARINE RESCUE PRODUCTS INC., QUALITY LIFESAVING EQUIP 174380 5/15/2025 RESCUE TUBES LFGRDS 1,087.00 1,087.00 Voucher: 140219
140220 9/30/2025 mar11 MARSHALLS INDUSTRIAL HARDWARE 793900/1 9/23/2025 BEACH CLEANER SUPP PW 31.05 31.05 Voucher: 140220
140221 9/30/2025 pas06 PASCUAL Y PASCUAL BALTAZAR 92014 9/12/2025 CHAIN LINK FENCE PW 3,980.00 3,980.00 Voucher: 140221
140222 9/30/2025 por10 PORTABLE STORAGE CORP 168818 9/23/2025 STORAGE CS OCT 176.00 176.00 Voucher: 140222
140223 9/30/2025 bic01 PRIME ACTUARIAL CONSULTING LLC 31759 9/15/2025 ACTUARIAL REVIEW 5,600.00 5,600.00 Voucher: 140223
140224 9/30/2025 rec01 RECON ENVIRONMENTAL INC71918 9/12/2025 STORM WTR/SEWER IMPVTS 592.25 592.25 Voucher: 140224
140225 9/30/2025 cen02 SAN DIEGO CENTRE FOR, ORGANIZATION EFFECTIVENES TCFOE5267 9/19/2025 SUP TRAINING PW 1,998.00 1,998.00 Voucher: 140225
140226 9/30/2025 san107 SAN DIEGO DIVERS 5373 6/25/2025 DIVE EQUIP CS 3,957.44 Voucher: 140226 5384 6/25/2025 DIVE EQUIP CS 2,545.40 6,502.84 140227 9/30/2025 sig12 SIGNA DIGITAL SOLUTIONS INC41787421 9/11/2025 COPIER PW SEP 138.74 138.74 Voucher: 140227
140228 9/30/2025 sma03 SMARTSIGHTS TECHNOLOGIES LLC, SMARTSIGHTS LLC 257736237 9/17/2025 WIN 911 SUBSCRPTN 3,050.00 3,050.00 Voucher: 140228
140229 9/30/2025 sou02 SOUTHCOAST HEATING & AIR COND. 1451695 9/18/2025 HVAC SRVCS PW 190.00 190.00 Voucher: 140229
140230 9/30/2025 dis05 THE REINALT-THOMAS CORP, DISCOUNT TIRE 1667518 9/17/2025 TIRE MAINT PW #81 1,267.58 1,267.58 Voucher: 140230
140231 9/30/2025 ver12 VERIZON 73473963 9/20/2025 TELEPHONE AUG 128.54 128.54 Voucher: 140231
Page: 4
44 October 20, 2025 Item 5
09/30/2025
Check List
City of Del Mar
5 3:00:05PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140232 9/30/2025 ver03 VERIZON WIRELESS 570653198-00008 9/18/2025 TELEPHONE SEP 335.85 Voucher: 140232 872374736-00004 9/18/2025 TELEPHONE SEP 226.20 542070053-00002 8/20/2025 TELEPHONE AUG 168.00
570653198-00009 9/18/2025 TELEPHONE SEP 40.42
570653198-00007 9/18/2025 TELEPHONE SEP 38.01 808.48
140233 9/30/2025 wat04 WATSON, SUZANNE 09112025 9/11/2025 PERMIT REFUND 28.09 28.09 Voucher: 140233
140234 9/30/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83519469 9/19/2025 JANITORIAL SUPPLIES 663.27 Voucher: 140234 83521651 9/22/2025 JANITORIAL SUPPLIES 129.72 792.99 Sub total for GENERAL ACCOUNT US BANK: 73,352.55
Page: 5
45 October 20, 2025 Item 5
09/30/2025
Check List
City of Del Mar
6 3:00:05PM
apChkLst Final Page:
50 checks in this report. Grand Total All Checks: 800,478.68 Page: 6
46 October 20, 2025 Item 5
09/25/25 City of Del Mar
1 5:06PM
VoidCkEP Void Check Posting List Page:
Document #: 914962 Void Date: 07/10/2025 Posting #: 36242 Check #: 139863 Bank code: gusbnk Check Date: 07/09/25
Group: eescalante
Post into: 01/2026 Check amount: 6,502.84
Vendor: san107 SAN DIEGO DIVERS
Doc Source Account Number Description Amount
disb B 01.2110.0000 A/P GENERAL 6,502.84 CR
disb S* B 01.1100.0000 CASH AND INVESTMENTS 6,502.84 DB disb S* B 72.1160.0000 UNION BANK - GENER 6,502.84 DB
disb S* B 72.1100.0000 CASH AND INVESTMENTS 6,502.84 CR Balance Sheet Totals: 13,005.68 DB 13,005.68 CR Difference: 0.00 S* = Automatic Summary Page: 1
47 October 20, 2025 Item 5
09/25/25 City of Del Mar
2 5:06PM
VoidCkEP Void Check Posting List Page:
Summary Documents
Document #:
Reference:
914963 Date:
01 Posting #: 36242 07/10/25
Post into: 01/2026
Description: disb - FUND 01 SUMMARY
Account Number Description Amount
B 01.1100.0000 Automatic Summary 6,502.84 DB
Balance Sheet Totals: 6,502.84 DB CR Difference:
Document #:
Reference:
914964 Date:
72 Posting #: 36242 07/10/25
Post into: 01/2026
Description: disb - FUND 72 SUMMARY
Account Number Description Amount
B 72.1160.0000 Automatic Summary 6,502.84 DB
B 72.1100.0000 Automatic Summary 6,502.84 CR
Balance Sheet Totals: 6,502.84 DB 6,502.84 CR Difference: 0.00 S* = Automatic Summary Page: 2
48 October 20, 2025 Item 5
09/25/25 City of Del Mar
3 5:06PM
VoidCkEP Void Check Posting List Page:
Fund Debits Credits Difference
Balance Sheet Fund Totals
01 GENERAL 6,502.84 6,502.84 0.00
72 INVESTMENTS 6,502.84 6,502.84 0.00
S* = Automatic Summary Page: 3
49 October 20, 2025 Item 5
09/25/25 City of Del Mar
4 5:06PM
VoidCkEP Void Check Posting List Page:
Errors / Warnings
Documents with errors :
Documents with warnings :
0 0
S* = Automatic Summary Page: 4
50 October 20, 2025 Item 5
09/25/25 City of Del Mar
1 5:19PM
VoidCkEP Void Check Posting List Page:
Document #: 914965 Void Date: 06/30/2025 Posting #: 36243 Check #: 138688 Bank code: gusbnk Check Date: 09/03/24
Group: eescalante
Post into: 12/2025 Check amount: 44,235.31
Vendor: qua04 QUALITY CHEVROLET
Doc Source Account Number Description Amount
disb B 51.2110.0000 A/P-GENERAL 15,482.36 CR
disb B 55.2110.0000 A/P GENERAL 2,654.11 CR
disb B 57.2110.0000 A/P GENERAL 15,482.36 CR
disb B 01.2110.0000 A/P GENERAL 10,616.48 CR
disb S* B 01.1100.0000 CASH AND INVESTMENTS 10,616.48 DB disb S* B 57.1100.0000 CASH AND INVESTMENTS 15,482.36 DB disb S* B 55.1100.0000 CASH 2,654.11 DB
disb S* B 51.1100.0000 CASH AND INVESTMENTS 15,482.36 DB disb S* B 72.1160.0000 UNION BANK - GENER 44,235.31 DB
disb S* B 72.1100.0000 CASH AND INVESTMENTS 44,235.31 CR Balance Sheet Totals: 88,470.62 DB 88,470.62 CR Difference: 0.00 S* = Automatic Summary Page: 1
51 October 20, 2025 Item 5
09/25/25 City of Del Mar
2 5:19PM
VoidCkEP Void Check Posting List Page:
Summary Documents
Document #:
Reference:
914966 Date:
51 Posting #: 36243 06/30/25
Post into: 12/2025
Description: disb - FUND 51 SUMMARY
Account Number Description Amount
B 51.1100.0000 Automatic Summary 15,482.36 DB
Balance Sheet Totals: 15,482.36 DB CR Difference:
Document #:
Reference:
914967 Date:
72 Posting #: 36243 06/30/25
Post into: 12/2025
Description: disb - FUND 72 SUMMARY
Account Number Description Amount
B 72.1160.0000 Automatic Summary 44,235.31 DB
B 72.1100.0000 Automatic Summary 44,235.31 CR
Balance Sheet Totals: 44,235.31 DB 44,235.31 CR Difference: 0.00 Document #:
Reference:
914968 Date:
55 Posting #: 36243 06/30/25
Post into: 12/2025
Description: disb - FUND 55 SUMMARY
Account Number Description Amount
B 55.1100.0000 Automatic Summary 2,654.11 DB
Balance Sheet Totals: 2,654.11 DB CR Difference:
Document #:
Reference:
914969 Date:
57 Posting #: 36243 06/30/25
S* = Automatic Summary Page: 2
52 October 20, 2025 Item 5
09/25/25 City of Del Mar
3 5:19PM
VoidCkEP Void Check Posting List Page:
Document #:
Reference:
914969 Date:
57 Posting #: 36243 06/30/25 (Continued)
Post into: 12/2025
Description: disb - FUND 57 SUMMARY
Account Number Description Amount
B 57.1100.0000 Automatic Summary 15,482.36 DB
Balance Sheet Totals: 15,482.36 DB CR Difference:
Document #:
Reference:
914970 Date:
01 Posting #: 36243 06/30/25
Post into: 12/2025
Description: disb - FUND 01 SUMMARY
Account Number Description Amount
B 01.1100.0000 Automatic Summary 10,616.48 DB
Balance Sheet Totals: 10,616.48 DB CR Difference:
S* = Automatic Summary Page: 3
53 October 20, 2025 Item 5
09/25/25 City of Del Mar
4 5:19PM
VoidCkEP Void Check Posting List Page:
Fund Debits Credits Difference
Balance Sheet Fund Totals
01 GENERAL 10,616.48 10,616.48 0.00
51 WATER 15,482.36 15,482.36 0.00
55 CLEAN WATER 2,654.11 2,654.11 0.00
57 WASTEWATER 15,482.36 15,482.36 0.00
72 INVESTMENTS 44,235.31 44,235.31 0.00
S* = Automatic Summary Page: 4
54 October 20, 2025 Item 5
09/25/25 City of Del Mar
5 5:19PM
VoidCkEP Void Check Posting List Page:
Errors / Warnings
Documents with errors :
Documents with warnings :
0 0
S* = Automatic Summary Page: 5
55 October 20, 2025 Item 5
10/01/25 City of Del Mar
1 4:46PM
VoidCkEP Void Check Posting List Page:
Document #: 916008 Void Date: 08/06/2025 Posting #: 36302 Check #: 7061 Bank code: eusbnk Check Date: 08/05/25
Group: eescalante
Post into: 02/2026 Check amount: 7,018.62
Vendor: uni29 UNIVERSAL SITE SERVICES INC
Doc Source Account Number Description Amount
disb B 21.2110.0000 A/P-GENERAL 6,316.76 CR
disb B 55.2110.0000 A/P GENERAL 701.86 CR
disb S* B 55.1100.0000 CASH 701.86 DB
disb S* B 21.1100.0000 CASH AND INVESTMENT 6,316.76 DB
disb S* B 72.1160.0000 UNION BANK - GENER 7,018.62 DB
disb S* B 72.1100.0000 CASH AND INVESTMENTS 7,018.62 CR Balance Sheet Totals: 14,037.24 DB 14,037.24 CR Difference: 0.00 S* = Automatic Summary Page: 1
56 October 20, 2025 Item 5
10/01/25 City of Del Mar
2 4:46PM
VoidCkEP Void Check Posting List Page:
Summary Documents
Document #:
Reference:
916009 Date:
21 Posting #: 36302 08/06/25
Post into: 02/2026
Description: disb - FUND 21 SUMMARY
Account Number Description Amount
B 21.1100.0000 Automatic Summary 6,316.76 DB
Balance Sheet Totals: 6,316.76 DB CR Difference:
Document #:
Reference:
916010 Date:
72 Posting #: 36302 08/06/25
Post into: 02/2026
Description: disb - FUND 72 SUMMARY
Account Number Description Amount
B 72.1160.0000 Automatic Summary 7,018.62 DB
B 72.1100.0000 Automatic Summary 7,018.62 CR
Balance Sheet Totals: 7,018.62 DB 7,018.62 CR Difference: 0.00 Document #:
Reference:
916011 Date:
55 Posting #: 36302 08/06/25
Post into: 02/2026
Description: disb - FUND 55 SUMMARY
Account Number Description Amount
B 55.1100.0000 Automatic Summary 701.86 DB
Balance Sheet Totals: 701.86 DB CR Difference:
S* = Automatic Summary Page: 2
57 October 20, 2025 Item 5
10/01/25 City of Del Mar
3 4:46PM
VoidCkEP Void Check Posting List Page:
Fund Debits Credits Difference
Balance Sheet Fund Totals
21 OPEN SPACE 6,316.76 6,316.76 0.00
55 CLEAN WATER 701.86 701.86 0.00
72 INVESTMENTS 7,018.62 7,018.62 0.00
S* = Automatic Summary Page: 3
58 October 20, 2025 Item 5
10/01/25 City of Del Mar
4 4:46PM
VoidCkEP Void Check Posting List Page:
Errors / Warnings
Documents with errors :
Documents with warnings :
0 0
S* = Automatic Summary Page: 4
59 October 20, 2025 Item 5
10/02/2025
Check List
City of Del Mar
1 9:08:05AM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 4166 10/3/2025 irs01 IRS, UNITED STATES TREASURY Ben182038 10/3/2025 FEDERAL TAX: PAYMENT 45,026.26 45,026.26 Voucher: 4166
4167 10/3/2025 per01 PERS Ben182040 10/3/2025 PERS CONTRIBUTIONS: PAYMENT 58,282.93 58,282.93 Voucher: 4167
4168 10/3/2025 edd01 EMPLOYMENT DEVELOPMENT DEPT Ben182042 10/3/2025 STATE TAX: PAYMENT 12,836.14 12,836.14 Voucher: 4168
4169 10/3/2025 per02 PERS 457 Ben182044 10/3/2025 CALPERS 457 DEFERRED COMP: PAYMENT 2,976.49 2,976.49 Voucher: 4169
Sub total for GENERAL ACCOUNT US BANK: 119,121.82
Page: 1
60 October 20, 2025 Item 5
10/02/2025
Check List
City of Del Mar
2 9:08:05AM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7221 10/3/2025 mis07 107413 STATE ST BANK & TRUST, MS 107413 PLAN 401A Ben182034 10/3/2025 401A PLAN: PAYMENT 555.16 555.16 Voucher: 7221
7222 10/3/2025 mis08 303845 STATE ST BANK & TRUST, MS 457 PLAN OBI 303845 Ben182026 10/3/2025 MISSION SQUARE 457B: PAYMENT 10,488.47 10,488.47 Voucher: 7222
7223 10/3/2025 mis09 803808 STATE ST BANK & TRUST, MS RHS PLAN OBI 803808 Ben182036 10/3/2025 RETIREMENT HEALTH SAVINGS 3%: PAYMENT 748.81 748.81 Voucher: 7223
7224 10/3/2025 uni21 DEL MAR CITY EMPLOYEES ASSOC. Ben182028 10/3/2025 DMCEA DUES: PAYMENT 286.00 286.00 Voucher: 7224
7225 10/3/2025 nat15 NATIONAL BENEFIT SERVICES, LLC, FLEXIBLE BENEFITS DEPT Ben182032 10/3/2025 SEC. 125 FLEXIBLE SAVINGS ACCT: PAYMENT 1,672.86 1,672.86 Voucher: 7225
7226 10/3/2025 par21 U.S. BANK PARS FFC 6746022400, CITYDELMAR ATTN B BERGMAN Ben182030 10/3/2025 PUBLIC AGENCY RETIREMENT SRVCS: PAYMENT 2,132.87 2,132.87 Voucher: 7226
Sub total for EFT GENERAL ACCOUNT US BANK: 15,884.17
Page: 2
61 October 20, 2025 Item 5
10/02/2025
Check List
City of Del Mar
3 9:08:05AM
apChkLst Final Page:
10 checks in this report. Grand Total All Checks: 135,005.99 Page: 3
62 October 20, 2025 Item 5
10/02/2025
Check List
City of Del Mar
1 1:28:52PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140235 10/2/2025 jnh01 JNH CONSTRUCTION, INC. 10022025-01 10/2/2025 LIGHT REFIN PROJ #1 34,503.05 Voucher: 140235 10022025-02 10/2/2025 LIGHT REFIN PROJ #2 16,625.00 10022025-03 10/2/2025 LIGHT REFIN PROJ #3 15,970.45 67,098.50 Sub total for GENERAL ACCOUNT US BANK: 67,098.50
Page: 1
63 October 20, 2025 Item 5
10/02/2025
Check List
City of Del Mar
2 1:28:52PM
apChkLst Final Page:
1 checks in this report. Grand Total All Checks: 67,098.50 Page: 2
64 October 20, 2025 Item 5
10/07/2025
Check List
City of Del Mar
1 4:52:57PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7227 10/8/2025 22n01 22ND DISTRICT AGRICULTURAL 13922 7/29/2025 HSG HAP GRANT REIMB 9,657.95 9,657.95 Voucher: 7227
7228 10/8/2025 kay01 ADAM KAYE SEP-25 9/29/2025 COMM SRVCS SEP 4,725.00 4,725.00 Voucher: 7228
7229 10/8/2025 coa21 COAST NEWS GROUP 00158693 9/26/2025 AD - PUBLIC HEARING 143.38 Voucher: 7229 00158695 9/26/2025 AD - ORDIN ADOPT 100.75 00158555 9/12/2025 AD - ORDIN INTRO 93.00
00158696 9/26/2025 AD - ORDIN ADOPT 89.13
00158556 9/12/2025 AD - ORDIN INTRO 81.38 507.64
7230 10/8/2025 cor07 CORODATA RECORDS MGT INCRS7113394 9/30/2025 STORAGE SRVCS SEP 161.75 161.75 Voucher: 7230
7231 10/8/2025 cor15 CORONADO MOBILE STORAGE INC OCT-25 10/1/2025 STORAGE CONTRS OCT 255.00 255.00 Voucher: 7231
7232 10/8/2025 cor22 CORVEL CORPORATION 1901097 9/18/2025 MED MAINT - SEP 256.00 Voucher: 7232 1901458 9/18/2025 FNOL FEES - AUG 37.89 293.89 7233 10/8/2025 del02 DEL MAR BLUE PRINT CO, INC630133 9/19/2025 PRINTING SRVCS CS 224.03 224.03 Voucher: 7233
7234 10/8/2025 del14 DEL MAR VILLAGE ASSOCIATION 4 10/7/2025 DMVA AGRMNT AUG 39,819.41 39,819.41 Voucher: 7234
7235 10/8/2025 dix01 DIXIELINE LUMBER CO 06-0616048 9/29/2025 OPERATING SUPP CS 302.60 Voucher: 7235 06-0615702 9/30/2025 TOOL/EQUIP SUPP PW 226.79 06-0615677 9/24/2025 OPERATING SUPP PW 82.07
06-0616010 9/26/2025 OPERATING SUPP PW 52.20
06-0615836 9/25/2025 OPERATING SUPP PW 48.87
06-0614853 9/19/2025 OPERATING SUPP CS 45.94
06-0616338 9/30/2025 OPERATING SUPP PW 38.42
06-0615974 9/26/2025 OPERATING SUPP PW 35.22
06-0616430 9/30/2025 OPERATING SUPP PW 23.56
06-0615704 9/25/2025 OPERATING SUPP PW 20.54
06-0616437 9/30/2025 TOOL/EQUIP SUPP PW 4.28 880.49
7236 10/8/2025 fer07 FERGUSON ENTERPRISES LLC, DBA FERGUSON WATERWORKS 0889092 9/24/2025 WATER METER PARTS 1,982.22 1,982.22 Voucher: 7236
7237 10/8/2025 ips02 IPS GROUP INC INV116163 9/30/2025 PRKG MTR TRANS FEE SEP 3,711.73 3,711.73 Voucher: 7237
Page: 1
65 October 20, 2025 Item 5
10/07/2025
Check List
City of Del Mar
2 4:52:57PM
apChkLst Final Page:
Bank : eusbnk EFT GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7238 10/8/2025 mik03 MIKHAIL OGAWA ENGINEERING12214 10/2/2025 SAN DIEGUITO TMDL SEP 2,678.37 Voucher: 7238 12220 10/5/2025 CLEAN WATER SRVCS SEP 28,911.41 12213 9/16/2025 CLEAN WATER SRVCS REFUND -2,000.00 29,589.78 7239 10/8/2025 nor13 NORTH COUNTY DISPATCH JPA202526-023 10/2/2025 DISPATCH FIRE - Q2 15,060.00 15,060.00 Voucher: 7239
7240 10/8/2025 pac28 PACIFIC MOBILE STRUCTURES INC INV-00483624 9/26/2025 MOBILE OFFICE SUPP PW 2,599.82 2,599.82 Voucher: 7240
7241 10/8/2025 par51 PARKWOOD LANDSCAPE MAINT INC 109985 8/31/2025 LANDSCAPE SRVCS SHORES AUG 784.00 784.00 Voucher: 7241
7242 10/8/2025 pho01 PHOENIX GROUP INFO SYSTEMS 0820251036 9/18/2025 ADMIN CITE SRVCS - AUG 96.38 96.38 Voucher: 7242
7243 10/8/2025 pru01 PRUDENTIAL OVERALL SUPPLY132337105 9/26/2025 UNIFORMS PW - 9/26 75.57 Voucher: 7243 132338271 10/3/2025 UNIFORMS PW - 10/3 73.90 132338269 10/3/2025 MATS PW - 10/3 15.47
132338270 10/3/2025 SHOP TOWELS PW - 10/3 4.41 169.35
7244 10/8/2025 tow05 TOWNSEND PUBLIC AFFAIRS INC 24128 10/1/2025 LEGISLATIVE SRVCS OCT 4,500.00 4,500.00 Voucher: 7244
Sub total for EFT GENERAL ACCOUNT US BANK: 115,018.44
Page: 2
66 October 20, 2025 Item 5
10/07/2025
Check List
City of Del Mar
3 4:52:57PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140236 10/8/2025 sbc03 AT&T 9391059863 10/1/2025 TELEPHONE SEP 666.54 Voucher: 140236 9391065053 8/27/2025 TELEPHONE AUG 209.46 9391026231 9/20/2025 TELEPHONE SEP 61.27
9391026228 9/20/2025 TELEPHONE SEP 31.41
9391065056 9/27/2025 TELEPHONE SEP 29.88
9391065055 9/27/2025 TELEPHONE SEP 29.85
9391065053 7/27/2025 TELEPHONE JUL -25.50 1,002.91
140237 10/8/2025 bab03 BABCOCK LABORATORIES, INCCI51776-10666 9/29/2025 WATER TESTING 575.00 575.00 Voucher: 140237
140238 10/8/2025 bad01 BADGER METER INC 1759549 9/25/2025 MAINT/REPAIR SUPP PW 1,435.10 1,435.10 Voucher: 140238
140239 10/8/2025 nes01 BLUETRITON BRANDS INC, DBA READYREFRESH 0518710074974 9/23/2025 WATER CH 17.49 17.49 Voucher: 140239
140240 10/8/2025 can08 CANTEEN SAN134940 9/26/2025 COFFEE SUPP PW 370.45 370.45 Voucher: 140240
140241 10/8/2025 cit07 CITY OF SAN DIEGO 1000428961 8/26/2025 PENSAQUITOS LAGOON 389.43 389.43 Voucher: 140241
140242 10/8/2025 com20 COMFORT SOLUTIONS GROUP DBA, UNIVERSAL AUTOMATION SVCS 1600 9/19/2025 HVAC SRVCS CH - AUG 2,160.00 Voucher: 140242 1603 9/24/2025 HVAC SRVCS CH - SEP 887.00 3,047.00 140243 10/8/2025 del06 DEL MAR AUTOMOTIVE SERVICE 050962 10/7/2025 VEH MAINT CS #392 226.33 226.33 Voucher: 140243
140244 10/8/2025 fai04 FAILSAFE TESTING LLC 14065 5/16/2025 GROUND LADDER TEST - FIRE 576.36 576.36 Voucher: 140244
140245 10/8/2025 fer01 FERRELLGAS LP 1131582378 9/19/2025 PROPANE FIRE 178.89 178.89 Voucher: 140245
140246 10/8/2025 fir20 FIRST ARRIVING IO, INC 5949 8/28/2025 DASHBOARD RENEWAL FIRE 822.97 822.97 Voucher: 140246
140247 10/8/2025 ats01 GARDA CL WEST LOCKBOX #233209 10829560 10/1/2025 ARMORED SRVCS OCT 732.69 732.69 Voucher: 140247
140248 10/8/2025 gov02 GOVERNMENT TAX SEMINARS LLC 0025198 10/7/2025 GOVT TAX SEMINAR 595.00 595.00 Voucher: 140248
140249 10/8/2025 gra02 GRAINGER 9655038777 9/26/2025 LOCK SUPPLIES PW 567.41 567.41 Voucher: 140249
140250 10/8/2025 gua02 GUARE, PHYLLIS 10012025 10/1/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 140250
Page: 3
67 October 20, 2025 Item 5
10/07/2025
Check List
City of Del Mar
4 4:52:57PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140251 10/8/2025 hin06 HINDERLITER DE LLAMAS AND, ASSOC SIN054771 9/30/2025 SALES TAX SRVCS - JUL/SEP 1,270.37 1,270.37 Voucher: 140251
140252 10/8/2025 jac21 JACKSON, ROBERT H Ref000182045 10/1/2025 UB Refund Cst #00008328 87.77 87.77 Voucher: 140252
140253 10/8/2025 jnh01 JNH CONSTRUCTION, INC. 09242025 9/24/2025 STAIN SMPLNG/ANALYSIS 2,200.00 Voucher: 140253 10062025-04 10/6/2025 LIGHT REFIN PROJ #4 25,745.00 27,945.00 140254 10/8/2025 mad01 MADRIGAL, SAMUEL 2025-004 9/24/2025 WATER DIST SRVCS SEP 1,200.00 Voucher: 140254 2025-002 9/24/2025 WATER DIST SRVCS JUL 600.00 1,800.00 140255 10/8/2025 mar11 MARSHALLS INDUSTRIAL HARDWARE 794160/1 10/1/2025 TOOL SUPP PW 297.35 297.35 Voucher: 140255
140256 10/8/2025 mis12 MISSION ELECTRIC SUPPLY, INC. 538178-00 9/25/2025 TOOL SUPPLIES PW 459.77 459.77 Voucher: 140256
140257 10/8/2025 boh02 NANCY K. BOHL INC. DBA:, THE COUNSELING TEAM INTL INV106574 10/1/2025 EAP SERVICES OCT 390.00 390.00 Voucher: 140257
140258 10/8/2025 nor11 NORTH COUNTY FORD 425445 9/16/2025 FORD MAINT PLAN PW 3,845.00 3,845.00 Voucher: 140258
140259 10/8/2025 san10 PACIFIC SAFETY CENTER 87470 9/23/2025 TRAFF CNTRL/FLAGGER SFTY 895.00 Voucher: 140259 87351 8/28/2025 MBRSHP RWL 11/1/25-26 185.00 1,080.00 140260 10/8/2025 par35 PARADIGM MECHANICAL CORP, SAN DIEGO REFRIGERATION 113411 9/30/2025 HVAC SRVCS CH 530.00 530.00 Voucher: 140260
140261 10/8/2025 qua10 PRECISION CAD METALWORKS, LLC 1015 9/23/2025 MACHINE BUSHING PW 67.97 67.97 Voucher: 140261
140262 10/8/2025 saf16 SAFEHARBOR RISK SOLUTIONS LLC 10062025 10/6/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 140262
140263 10/8/2025 sdg01 SAN DIEGO GAS & ELECTRIC0042 2198 4063 2 9/16/2025 UTILITIES JUL/AUG 11,971.72 11,971.72 Voucher: 140263
140264 10/8/2025 sdg02 SAN DIEGO GAS & ELECTRIC0012 6209 1548 9 9/30/2025 UTILITIES SEP 130.27 Voucher: 140264 0065 9549 9411 6 10/7/2025 UTILITIES SEP 25.06 0065 9549 9411 6 9/5/2025 UTILITIES AUG 23.81
0099 5222 5392 9 10/2/2025 UTILITIES SEP 18.22
0066 5491 5032 1 10/2/2025 UTILITIES SEP 16.58 213.94
140265 10/8/2025 san112 SAN DIEGO HUMANE SOCIETY, & SPCA OCT-25 10/1/2025 ANIMAL SRVCS OCT 4,388.00 4,388.00 Voucher: 140265
140266 10/8/2025 sde01 SD ELECTRIC BIKE LLC, DBA SD ELECTRIC BIKE 14564 10/3/2025 ELEC BIKE MTC CS 265.76 265.76 Voucher: 140266
Page: 4
68 October 20, 2025 Item 5
10/07/2025
Check List
City of Del Mar
5 4:52:57PM
apChkLst Final Page:
Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140267 10/8/2025 son02 SONSRAY MACHINERY LLC SWO079113 9/30/2025 LOADER REPAIRS PW 2,598.38 Voucher: 140267 SWO080819 9/30/2025 MACHINE REPAIRS PW 2,438.60 SWO080817 9/30/2025 MACHINE REPAIRS PW 2,424.26 7,461.24 140268 10/8/2025 t-mo01 T-MOBILE USA INC 980755647 9/21/2025 TELEPHONE AUG/SEP 24.20 24.20 Voucher: 140268
140269 10/8/2025 und01 UNDERGROUND SERVICE ALERT, OF SOUTHERN CALIFORNIA 920250240 10/1/2025 CONT SRVCS SEP 334.00 Voucher: 140269 25-260935 10/1/2025 CA STATE FEES 67.58 401.58 140270 10/8/2025 uni31 UNITED SITE SRVCS OF, CALIFORNIA INC 114-14128660 9/18/2025 PORTABLE RESTROOM - SEP 1,450.85 Voucher: 140270 114-14128663 9/18/2025 PORTABLE RESTROOM - SEP 565.25 114-14093611 7/10/2025 PORTABLE RESTROOM - JUL 320.82
114-14128662 9/18/2025 PORTABLE RESTROOM -SEP 265.25 2,602.17 140271 10/8/2025 ver12 VERIZON Z1650356 9/8/2025 TELEPHONE JUL/AUG 5.28 5.28 Voucher: 140271
140272 10/8/2025 ver03 VERIZON WIRELESS 542070053-00002 9/20/2025 TELEPHONE SEP 168.02 168.02 Voucher: 140272
140273 10/8/2025 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83524662 9/23/2025 JANITORIAL SUPPLIES 1,274.85 Voucher: 140273 83540474 9/30/2025 JANITORIAL SUPPLIES 537.37 83521656 9/22/2025 JANITORIAL SUPPLIES 129.72
83524026 9/22/2025 JANITORIAL SUPPLIES 98.34 2,040.28
140274 10/8/2025 wor10 WORKINGER, CALEB 10062025 10/6/2025 PHCC EVENT REFUND 800.00 800.00 Voucher: 140274
Sub total for GENERAL ACCOUNT US BANK: 80,252.45
Page: 5
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10/07/2025
Check List
City of Del Mar
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57 checks in this report. Grand Total All Checks: 195,270.89 Page: 6
70 October 20, 2025 Item 5
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Kseniia Izgarskaia, Senior Management Analyst
Sarah Krietor, Administrative Services Manager
Karen Brindley, Planning & Community Development Director Marco Camacho, Finance Manager/Treasurer
Via Ashley Jones, City Manager
DATE: October 20, 2025
SUBJECT: Agreement for Short-Term Rental Monitoring Services REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Approve a professional services agreement with Deckard Technologies, Inc. (Attachment A) to provide short-term rental (STR) monitoring services to the City for an initial three-year period effective October 20, 2025, through October 19, 2028; and 2) Authorize the City Manager to execute the agreement and any subsequent term extension amendments provided for in the Agreement contingent upon satisfactory performance by the consultant.
BACKGROUND:
On September 23, 2024, the City Council adopted Ordinance 1010 establishing short-term rental regulations for the City of Del Mar. The ordinance is now pending California Coastal Commission (CCC) certification which is expected to occur in December 2025. The Ordinance with any requested revisions from the CCC would then return for to Council for final consideration in early 2026. Please note that these dates are estimates and dependent upon CCC scheduling.
In preparation to implement the STR regulations once approved, on May 27, 2025, the City Council authorized staff to continue the procurement process for an STR administration platform that includes registration and permitting, maintaining an STR database, monitoring STR activity, compliance and code enforcement support, community outreach, and TOT remittance and auditing. The goal of the RFP was to initiate services as soon as possible and be ready to “go live” once the final STR ordinance, with any modifications from the CCC, is adopted by the City Council and becomes effective in 2026.
DISCUSSION/ANALYSIS:
In anticipation of the Council’s direction to procure an STR administration platform, on February 27, 2025, the City issued a Request for Proposal (RFP) #2025-01 soliciting 1 October 20, 2025 Item 7
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Agreement for Short-Term Rental Monitoring Services
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proposals from qualified service providers to manage STR administration for the City.
Responsibilities would include oversight of STR registration and permitting, assistance with establishing an STR Permit fee, establishment and maintenance of a STR database, monitoring of STR activities, participation in related permit compliance and enforcement activities, management of a complaint hotline and/or web portal, and STR Transient Occupancy Tax (TOT) collection and analytics.
The City received three proposals from Azora Software, Deckard Technologies, Inc. (Deckard), and Avenu Insights & Analytics. The proposals were carefully evaluated by staff based on several criteria, including but not limited to: technical competence, responsiveness to the RFP including the monitoring and compliance enforcement approach and methodology, clarity and organization of the proposal, and cost.
Based on the review of the proposals submitted by the responsive firms, a series of interviews and demos, and references received from other client agencies, staff is recommending that the City enter into an agreement with Deckard Technologies for an initial three-year period, with an option to extend the agreement for an additional two-year period. The cost of services is approximately $60,000 for the initial three-year period (approximately $20,000 annually), which was deemed a competitive price in comparison to the other proposals submitted.
Headquartered in San Diego, California, Deckard Technologies was founded in 2018, to support compliance within the U.S. real estate market for the public sector. Deckard leverages data science expertise to assist local governments in managing compliance activities and enforcement, particularly regarding short-term rental (STR) properties.
Deckard’s software Rentalscape, provides a comprehensive solution for short-term rental compliance and monitoring, maintaining a robust database that captures both permitted and unpermitted listings. Each record consolidates critical information including address, unit number, parcel data, zoning, host contact details, occupancy limits, off-street parking, and rental rates into a unified property profile. By precisely matching each listing to its correct address and parcel number, Rentalscape enables a direct line of communication for mailers and outreach campaigns conducted on behalf of the City, in coordination with City staff.
Deckard’s STR Registration/Tax Collection Portal provides a fully integrated solution where short-term rental owners can manage their permits, pay TOT, and stay updated on evolving regulations. The portal allows hosts, even those overseeing multiple properties, to handle all registrations under a single login.
Deckard also offers a 24/7 Complaint Hotline that can be customized to the City’s preferred workflow, allowing the hotline agent to contact either the designated local contact or City staff immediately upon receiving a complaint. The hotline is staffed by trained operators who document all calls, categorize the nature of the violation, and trigger follow-up actions as needed. Deckard also provides an Online Complaint Portal where the public can upload audio, video, or photographic evidence of potential STR violations, which the City would review.
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Some of Deckard’s clients in California include the counties of San Bernardino, Riverside, Kern, and Mariposa; and cities of Big Bear Lake, Mammoth Lakes, Carlsbad, Mission Viejo, Newport Beach, and Vista. City staff talked to staff in Carlsbad and Newport Beach, who are routinely using Deckard’s Rentalscape platform and received very positive feedback.
FISCAL IMPACT:
The total cost of STR monitoring services for the initial three-year agreement term is approximately $60,000, or about $20,000 annually. Sufficient funds for the cost of these services are available in the adopted Fiscal Year 2025-2026 and 2026-2027 Operating and Capital Budget.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
Implementation of STR regulations and procurement of an STR administration platform is a Tier 1 item on the Fiscal Year 2025-2026 Council list of Goals and Priorities.
ATTACHMENTS:
Attachment A – Agreement with Deckard Technologies, Inc. 3 October 20, 2025 Item 7
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF DEL MAR AND DECKARD TECHNOLOGIES, INC.
FOR SHORT-TERM RENTAL MONITORING
This Professional Services Agreement (“Agreement”) is made and entered into this 20th day of October, 2025 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and Deckard Technologies, Inc. (“Consultant”) (collectively “Parties”).
WHEREAS, the City desires to employ a consultant to manage short-term rental (STR) administration and monitoring with the City. (“Consulting Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and WHEREAS, the City has initially determined that Consultant is qualified by experience and ability to perform the services desired by City, and Consultant is willing to perform such services; and
WHEREAS, Consultant will conduct all the work as described and detailed in this Agreement to be provided to the City.
NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:
1. CONSULTING SERVICES.
1.1 Scope of Services. The Consultant shall perform the Consulting Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein. Such services shall be provided at the direction of the City.
1.2. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the Consultant’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to Consultant’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by Consultant and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.
2. DURATION OF AGREEMENT.
2.1 Term, Time for Performance. This Agreement shall be effective for a period of three (3) years beginning on the date first written above. The agreement may be extended for an additional two-year period, upon written approval of both parties.
Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
2.2 Delay. Any delay occasioned by causes beyond the control of Consultant may merit an extension of time for the completion of the Scope of Services. When such delay occurs, Consultant shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the 4 October 20, 2025 Item 7
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extent of the delay and grant an extension of time for the completion of the Consulting Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.
2.3 City’s Right to Terminate for Default. Should Consultant be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if Consultant fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of Consultant’s default, City may terminate this Agreement, without cause, by giving written notice to Consultant. Such termination shall be effective upon receipt of the written notice. Consultant shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.
3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, Consultant shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by Consultant to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by Consultant shall be delivered to the City Manager, upon his request, as property of City.
4. COMPENSATION.
4.1 Total Amount. Compensation to Consultant shall be provided in accordance with the rates described in the Fee Schedule contained in Exhibit “B” and incorporated herein. City shall pay invoices annually at the beginning of each contract year.
Consultant acknowledges that it is not guaranteed any particular amount of work.
4.2 Additional Services. City may, as the need arises or in the event of an emergency, request additional services of Consultant. Should such additional services be required, Compensation therefore shall be paid to the Consultant in accordance with Scope of Services contained in Exhibit “A.” City and Consultant shall agree to the costs prior to commencement of such work.
5. INDEPENDENT CONTRACTOR. Consultant is, for all purposes arising out of this Agreement, an independent contractor. The Consultant has and shall retain the right to exercise full control and supervision of all persons assisting the Consultant in the performance of said services hereunder, the City only being concerned with the finished results of the work being performed. Neither Consultant nor Consultant’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, Consultant being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.
6. STATEMENT OF EXPERIENCE. Consultant agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and 5 October 20, 2025 Item 7
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competent Consultant using the degree of care and skill ordinarily exercised by reputable Consultants practicing in the same field of service in the State of California. By executing this Agreement, Consultant represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City.
Additionally, Consultant and all of Consultant’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.
7. AUDIT OF RECORDS.
7.1 At any time during normal business hours and as often as may be deemed necessary, the Consultant shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. Consultant shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.
7.2 The Consultant shall include the City’s right to audit under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.
8. CONFIDENTIALITY. All Consulting services performed by Consultant, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by Consultant, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to Consultant, at the time that it was disclosed to Consultant by the City, (b) subsequently becomes publicly known through no act or omission of Consultant or (c) otherwise becomes known to Consultant other than through disclosure by the City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by Consultant or subcontractors.
9. CONFLICTS OF INTEREST.
9.1 Consultant shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code § 87103. Consultant represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.
9.2 Consultant shall comply with all of the reporting requirements of the Political Reform Act. The Consultant shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the Consultant is subject to a conflict of interest code, if applicable. The Consultant shall also file a Form 700 (Annual Statement) on or before April 1, disclosing any financial interests held during the previous calendar year for which the Consultant was subject to a conflict of interest code. 6 October 20, 2025 Item 7
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9.3 If, in performing the Consulting Services set forth in this Agreement, the Consultant makes, or participates in, a “governmental decision” as described in Title 2, section 18704 of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the Consultant shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the Consultant’s relevant financial interests.
10. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by Consultant under this Agreement shall be considered the property of City. Consultant shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.
11. INSURANCE
11.1 Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.
11.2 Consultant’s liabilities, including but not limited to Consultant’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to nonpayment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.
11.3 Types and Amounts Required. Consultant shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
11.3.1 Commercial General Liability (CGL). Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
11.3.2 Commercial Automobile Liability. For all of the Consultant's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an Insurance Services Office Form Number CA 0001 covering, Code 1 (any auto), or if Consultant has no owned autos, Code 8 (hired) and 9 (non-owned), with limit no less than $1,000,000 per accident for bodily injury and property damage. Insurance certificate shall reflect coverage for any automobile (any auto).
11.3.3 Workers' Compensation. For all of the Consultant's employees who are subject to this Agreement and to the extent required by applicable state or federal law, 7 October 20, 2025 Item 7
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a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.
The Consultant shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.
11.3.4 Cyber Liability. Insurance, with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.
11.3.5 Technology Professional Liability Errors & Omissions.
Insurance appropriate to the Consultant’s profession and work hereunder, with limits not less than $2,000,000 per occurrence. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by the Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recovery, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.
This Policy shall include, or be endorsed to include, property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of the Consultant.
11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Consultant and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.
11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.
11.6 Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be 8 October 20, 2025 Item 7
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received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
12. DEFENSE AND INDEMNIFICATION.
12.1 Consultant agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the Consultant, its employees, agents, and subcontractors performance of services under this Agreement. Consultant’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. Consultant's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
12.2 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to Consultant under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if Consultant provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion determine whether such assurances are reasonable.
12.3 Consultant agrees that its duty to defend arises upon an allegation of liability based upon the performance of services under this Agreement by Consultant, its officers, agents, representatives, employees, sub-consultants, or anyone for whom Consultant is liable and that an adjudication of Consultant’s liability is not a condition precedent to Consultant's duty to defend.
13. SUBCONTRACTORS.
13.1 The Consultant’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.
13.2 All contracts entered into between the Consultant and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement. The Consultant shall require the subcontractor to obtain all policies described in section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the Consultant.
13.3 In any dispute between the Consultant and its subconsultants, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The Consultant agrees to defend and indemnify the City as described in section 12 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.
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14. NON-DISCRIMINATION. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.
15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
If to City: If to Consultant:
City of Del Mar Deckard Technologies, Inc.
City Clerk Nickolas Del Pego, CEO
1050 Camino del Mar 1620 Fifth Avenue
Del Mar, CA 92014 San Diego, CA 92101
[email protected] [email protected]
16 ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the Consultant’s duties be delegated or sub-contracted, without the express written consent of the City.
17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by Consultant or any of Consultant’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to Consultant by City. The acceptance or use of any such equipment by Consultant, Consultant’s employees, or subcontractors shall be construed to mean that Consultant accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.
18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.
Consultant hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
19. COMPLIANCE WITH LAWS. The Consultant shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. Consultant shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of Consultant to comply with any applicable Laws.
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To the extent Consultant is required to comply with prevailing wage requirements, Consultant does hereby acknowledge that they are aware of, have read, and understand the terms and implications of SB 854 and Consultant and any subconsultants ensure that they are familiar with and comply with its requirements. Such requirements include, but are not limited to, the registration requirement with the Department of Industrial Relations, State of California (DIR), pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected contractors and consultants to be registered with the DIR prior to submitting a bid or proposal on any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any contractor or consultant, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.
20. CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and consultants that are included in this Agreement.
21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.
22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.
23. NO WAIVER. No failure of either the City or the Consultant to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.
24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.
26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortious conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
11 October 20, 2025 Item 7
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27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.
29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF DEL MAR,
a municipal corporation
By: ____________________________
Ashley Jones, City Manager
DECKARD TECHNOLOGIES, Inc.
a Delaware corporation
By: ______________________________
Thomas Hemmings, Chief
Financial Officer
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Leslie E. Devaney, City Attorney
12 October 20, 2025 Item 7
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For Short-Term Rental Monitoring
EXHIBIT “A”
SCOPE OF WORK
Consultant shall provide the following Scope of Work:
A. STR Registration and Permitting. Consultant shall collect, review, and verify, in partnership with City staff, compliance of STR applications with all applicable regulations and policies. The Consultant shall provide STR operators with TOT billing and remittance information and any other regulatory information identified by the City. The Consultant shall assist the City with assessing the Consultant costs associated with issuing STR permits (on a per permit basis) for initial permit approval and subsequent renewals to inform the City’s STR permit fee development.
B. Short-Term Rental Database. The Consultant shall create and maintain a database of all STR units operating within the City (permitted and unpermitted) that is sufficient for the City to use for outreach, monitoring and compliance purposes. The database shall include, but is not limited to, the property address, unit number, parcel number, Zoning designation, listing URL, property type, maximum occupancy, number of bedrooms, number of off-street parking spaces, rental frequency, rental rate, minimum/maximum stay, TOT payments, and the responsible party/host/STR Operator. The Consultant shall regularly monitor STR listings in the City and update the database accordingly. The Consultant shall have the capability to export the data to be analyzed in GIS, CSV, Excel or other similar formats as specified by the City. The database shall be accessible and made available to City staff.
C. Short-Term Rental Activity Monitoring. The Consultant shall proactively monitor all shortterm rental operations within the City and all activity relevant to the enforcement of the City’s Short-Term Rental and TOT Regulations. This is to include, but not limited to, onsite posting of the permit number, designated local contact and responsiveness to complaints, advertised occupancy limit, rental duration, nightly rate, and revenue generated (permit fee revenue and TOT revenue). The Consultant shall also periodically document the short-term rental activity in a manner easily accessible to the City. This shall include monthly and quarterly reporting of all short-term rental activities.
D. Compliance Outreach and Code Enforcement Support. The Consultant shall assist with compliance outreach and provide code enforcement support. The Consultant shall monitor STRs for compliance with the City’s regulations and issue notices, in collaboration with the City, for short-term rental operations determined to be in violation of the City’s Short-Term Rental and/or TOT Regulations. This includes providing the City with screen capture and/or other evidence of unpermitted listing or other violations.
The Consultant shall prepare and submit to the City weekly/monthly/as-needed a master list of STRs known or suspected to be operating in violation of the City’s regulations. The Consultant shall receive, document, and immediately report to the City all complaints submitted in relation to a STR unit and provide a weekly summary of all reports. The Consultant shall have the capability to allow complainants to easily share evidence of alleged STR ordinance violations (i.e. photos, video, audio).
The Consultant shall reach out to any non-registered, un-permitted, and/or otherwise non-compliant STRs to promptly resolve any violations and assist with other enforcement activities as needed.
13 October 20, 2025 Item 7
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E. Short-Term Rental Complaint Hotline and Online Portal. The Consultant shall develop, operate, and maintain, in collaboration with the City, a dedicated complaint hotline in which reporting parties can remit complaints regarding violations of the City’s ShortTerm Rental Regulations. The Consultant shall provide immediate and real time notification of any reports to City personnel and the local STR contact/operation/agent.
Additionally, the Consultant shall provide an online portal which would allow the public to upload audio, video, or photographs of potential short-term lodging violations. All portal submissions shall be forwarded to the City for a coordinated response.
F. STR Operators and Community Outreach. The Consultant shall notify all existing STRs in the City of the requirement to obtain a STR Permit, and pay all required taxes and permit fees; perform community outreach regarding the STR program requirements; the requirement to designate a local contact person to be available twenty-four hours per day, seven days per week for the purpose of responding to complaints within thirty (30) minutes.
The Consultant shall post content to a website for the public that will be linked to the City’s website with details regarding the STR Permit requirements, operational requirements, location of STRs, and how to register complaints; and develop outreach materials and submit to the City for approval prior to notifications being posted to the website.
G. Transient Occupancy Tax Remittance and Auditing. The Consultant shall administer the City’s STR TOT compliance program including collecting, processing, and submitting TOT to the City in a timely manner. This includes pursuing and collecting delinquent payments from hosts and providing reports to the City’s Finance division for account reconciliation purposes.
Annually and as needed, the Consultant shall conduct or assist with conducting audits of TOT compliance for all STRs operating on identified platforms.
H. Enterprise Software System Integration. The Consultant shall have experience with and the ability to integrate its service and/or communicate with the City’s Enterprise Management Software.
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Professional Services Agreement
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EXHIBIT “B”
FEE SCHEDULE
Base Product Pricing
Address Identification, Compliance Monitoring & Rental Activity Reporting • Estimated 145 properties
• Identify property & address
• Identify property owner address
• Real-time reporting of all new listings & frequent calendar monitoring • 10,000+ Websites monitored Daily, worldwide
• FutureCast™ - Identify future bookings as they are made on the rental platform
• The Rentalscape Portal
$5,000
annually
Outreach Campaign
• Letter campaign to inform STR illegal operators regarding compliance requirements and
• procedures
• All letter templates will receive City approval pre-campaign • Campaign includes one Introductory letter and two additional escalation letters
• Letter Campaign
Included
STR Registration Portal
• Online, intuitive portal for registration and renewal • Fields configurable to meet City needs
• Identify properties that need registration fee
• Provide daily reports on new and modified permits
• Registration Portal
$5,000
Tax Payment Portal
• Easy to use online tax payment portal
• Configurable tax, late fee and interest rates on a per-property basis • Provide daily reports on tax payments and remittances to the City • Tax Payment Portal
$5,000
Complaint 24/7 Hotline and Online Form
• 4/7 US bilingual (upon request) call center with live agents – Premiere • Online complaint form (Complaint Form only $2,000)
• Complaint Line & Online Form
$3,900
Reporting and Analysis
• On Demand, Dynamic reporting, offering multiple ad hoc reports • Filters allowing users to focus on specific segments of the STR population Included
Dedicated Account Manager
• Single Point of Contact for City staff for all matters • Ensures the «place» is following Industry best practices • Shepherds the implementation process from start to finish • Periodic meetings/calls throughout the life of the account Included
Unlimited Account & Training Sessions
• No limit on the number of Rentalscape user accounts
• No per-session training costs
• Single Sign-On (SSO) available
• Dedicated client support staff available to assist with costumer request Included
Total Year 1*
*Annual price increase not to exceed 5%
$18,900
15 October 20, 2025 Item 7
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For Short-Term Rental Monitoring
Optional Product Pricing – Yearly Basis
Constituents Portal
• Public facing portal (Link placed on Jurisdiction’s website) • Permit/Licensing Data and Responsible Party Contact Info for every STR Property (Standard)
• STR Constituent Portal
$5,000
(optional)
Inspection Module
• Enables field agents to create notes, comments, complaints, or tickets directly from the field during the inspections (mobile enabled) • Record inspection data, including notes and complaints • E-mail inspection results to property owners and City staff • Inspection Module
$5,000
(optional)
16 October 20, 2025 Item 7
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Kseniia Izgarskaia, Senior Management Analyst
Marco Camacho, Finance Manager/Treasurer
Via Ashley Jones, City Manager
DATE: October 20, 2025
SUBJECT: First Amendment to Business License Tax and Fee Administrative Services Agreement
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Approve the First Amendment to Agreement with Hinderliter De Llamas & Associates (HDL) (Attachment A) for business license tax and fee administrative services extending the term for an additional two-year period ending October 17, 2027; and 2) Authorize the City Manager to execute the First Amendment.
BACKGROUND:
The City of Del Mar (City) issues business licenses and collects associated fees in accordance with Del Mar Municipal Code (DMMC) Title 5 Business Licenses. Business licenses are an important revenue source for the City and account for approximately $350,000 in general fund revenue annually. Additionally, maintaining accurate business license records enables the City to proactively reach out to businesses and ensure compliance with various City regulations including construction, zoning, and code enforcement.
On October 17, 2022, the City of Del Mar entered into a three-year agreement with HdL (Attachment B) to provide business license tax & fee administrative services. HdL provides a web-based business license application and renewal services, administers the software, and performs the actual issuance of the business licenses on behalf of the City.
For quality control purposes, staff completes internal reviews of business license applications to confirm all City requirements are met before a license is issued.
Since the commencement of the agreement, HdL’s software and services has significantly improved the City’s business license experience for customers, who can now apply and renew licenses online. Additionally, outsourcing the business license administration process enhanced the ability of staff to focus on other critical City Council priorities and operational items. The software application and the related support services performed by HdL have exceeded the City’s expectations. 1 October 20, 2025 Item 8
City Council Agenda Report
First Amendment to Business License Tax and Fee Administrative Services Agreement October 20, 2025
DISCUSSION/ANALYSIS:
The initial three-year term of the current agreement is set to expire on October 17, 2025.
Section 2.1 of the agreement allows for a two-year extension to the term based on satisfactory performance and mutual agreement between the parties. Staff recommends extending the agreement for an additional two-year period. HdL’s fees for service will remain the same through the end of the two-year amendment period.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item.
Sufficient funds for business license administration services are available in the adopted Fiscal Year 2025-2026 and 2026-2027 Operating and Capital Budget.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA.
NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:
This is an operational item and is not related to Council Goals and Priorities.
ATTACHMENTS:
Attachment A – First Amendment to Agreement with HdL
Attachment B – Original Agreement with HdL
2 October 20, 2025 Item 8
FIRST AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF DEL MAR AND HINDERLITER DE LLAMAS & ASSOCIATES (HdL)
FOR BUSINESS LICENSE TAX & FEE ADMINISTRATIVE SERVICES
THIS FIRST AMENDMENT to the Agreement (First Amendment) is made and entered into effective the 18
th day of October, 2025, by and between the City of Del Mar, a Charter City and municipal corporation (“City”), and Hinderliter De Llamas & Associates (HdL) (“Consultant”) (collectively “Parties”).
RECITALS
WHEREAS, on October 17, 2022, the City and Consultant entered into an Agreement establishing the terms and conditions for Consultant to provide business license tax & fee administrative services to the City for a three-year period terminating October 17, 2025; and
WHEREAS, the Parties now desire to extend the term of the Agreement for an additional two-year period; and
WHEREAS, the First Amendment is necessary in order to extend the term of the Agreement.
NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:
Section 1. Section 2.1 of the Agreement is amended as follows:
2. DURATION OF AGREEMENT
2.1 Term, Time for Performance. The term of the Agreement is for a period commencing on October 17, 2022, and terminating October 17, 2027, (“Termination Date”) unless terminated earlier as set forth herein.
Section 3. Except as otherwise provided in this First Amendment, all terms and conditions, and attachments and exhibits thereto, of the Agreement shall remain in full force and effect.
[SIGNATURES ON THE FOLLOWING PAGE]
3 October 20, 2025 Item 8
City of Del Mar
First Amendment to Agreement Business License Tax & Fee Administrative Services -HdL
IN WITNESS WHEREOF, the parties have caused this First Amendment to be effective as of the date first written above.
CITY OF DEL MAR,
a municipal corporation
By:
Ashley Jones, City Manager
HINDERLITER DE LLAMAS & ASSOCIATES,
a California corporation
By:
Robert Gray, CIO
ATTEST:
By:
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
By:
Leslie E. Devaney, City Attorney
4 October 20, 2025 Item 8
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF DEL MAR AND HINDERLITER DE LLAMAS & ASSOCIATES (HdL)
FOR BUSINESS LICENSE TAX & FEE ADMINISTRATIVE SERVICES
This Professional Services Agreement (“Agreement”) is made and entered into this 17th day of October, 2022 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and Hinderliter De Llamas & Associates (HdL) (“Consultant”) (collectively “Parties”).
WHEREAS, the City desires to employ a consultant to provide business license tax &fee administrative services (“Consulting Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and
WHEREAS, the City has initially determined that Consultant is qualified by experience and ability to perform the services desired by City, and Consultant is willing to perform such services; and
WHEREAS, Consultant will conduct all the work as described and detailed in this Agreement to be provided to the City.
NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:
1. CONSULTING SERVICES.
1.1 Scope of Services. The Consultant shall perform the Consulting Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein. Such services shall be provided at the direction of the City.
1.2. Project Coordinator. The Finance Manager is hereby designated as the Project Coordinator for City and will monitor the progress and execution of this Agreement.
Consultant shall assign a single Project Director to provide supervision and have overall responsibility for the progress and execution of this Agreement for Consultant. Robert Gray is hereby designated as the Project Director for Consultant. City shall provide Consultant access to appropriate staff and resources for the coordination and provision of services.
1.3. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the Consultant’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to Consultant’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by Consultant and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.
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Consulting Services Agreement - HdL
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2. DURATION OF AGREEMENT.
2.1 Term, Time for Performance. This Agreement shall be effective for an initial period of three years from the date first written above, with the option to extend for an additional two year period upon agreement of both parties.
Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
2.2 Delay. Any delay occasioned by causes beyond the control of Consultant may merit an extension of time for the completion of the Scope of Services. When such delay occurs, Consultant shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Consulting Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.
2.3 City’s Right to Terminate for Default. Should Consultant be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if Consultant fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of Consultant’s default, City may terminate this Agreement, without cause, by giving written notice to Consultant. Such termination shall be effective upon receipt of the written notice.
Consultant shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.
3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, Consultant shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by Consultant to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by Consultant shall be delivered to the City Manager, upon his request, as property of City.
4. COMPENSATION.
4.1 Total Amount. Compensation to Consultant shall be provided in accordance with the rates described in the Scope of Services contained in Exhibit “B.” Consultant shall bill the City for work provided and shall present a written request for such payment monthly. City shall pay all invoices in arrears and shall in no event be required to pay for any services provided by Consultant in advance. Consultant acknowledges that it is not guaranteed any particular amount of work.
4.2 Additional Services. City may, as the need arises or in the event of an emergency, request additional services of Consultant. Should such additional services be 6 October 20, 2025 Item 8
Consulting Services Agreement - HdL
For Business License Tax & Fee Administrative Services
required, Compensation therefore shall be paid to the Consultant in accordance with Scope of Services contained in Exhibit “A.” City and Consultant shall agree to the costs prior to commencement of such work.
5. INDEPENDENT CONTRACTOR. Consultant is, for all purposes arising out of this Agreement, an independent contractor. The Consultant has and shall retain the right to exercise full control and supervision of all persons assisting the Consultant in the performance of said services hereunder, the City only being concerned with the finished results of the work being performed. Neither Consultant nor Consultant’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, Consultant being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.
6. STATEMENT OF EXPERIENCE. Consultant agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and competent Consultant using the degree of care and skill ordinarily exercised by reputable Consultants practicing in the same field of service in the State of California. By executing this Agreement, Consultant represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City. Additionally, Consultant and all of Consultant’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.
7. AUDIT OF RECORDS.
7.1 At any time during normal business hours and as often as may be deemed necessary, the Consultant shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. Consultant shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.
Consultant has no responsibility to retain any drafts, notes, communications, emails or other writings created or received by City in the course of performing the Services (other than the final documents and other final work product related to the Services and provided to City for the term of years referenced above).
7.2 The Consultant shall include the City’s right to audit under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.
8. CONFIDENTIALITY. All Consulting services performed by Consultant, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by Consultant, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to Consultant, at the time that it was disclosed to Consultant by the City, (b) subsequently becomes publicly known through no act or omission of Consultant or (c) otherwise becomes known to Consultant other than through disclosure by the 7 October 20, 2025 Item 8
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City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by Consultant or subcontractors.
9. CONFLICTS OF INTEREST.
9.1 Consultant shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code § 87103. Consultant represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.
9.2 Consultant shall comply with all of the reporting requirements of the Political Reform Act. The Consultant shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the Consultant is subject to a conflict of interest code, if applicable. The Consultant shall also file a Form 700 (Annual Statement) on or before April 1, disclosing any financial interests held during the previous calendar year for which the Consultant was subject to a conflict of interest code.
9.3 If, in performing the Consulting Services set forth in this Agreement, the Consultant makes, or participates in, a “governmental decision” as described in Title 2, section 18701(a)(2) of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the Consultant shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the Consultant’s relevant financial interests.
10. OWNERSHIP OF DOCUMENTS.
10.1 All documents, data, studies, drawings, maps, models, photographs and reports prepared by Consultant under this Agreement shall be considered the property of City.
This does not include any software, programs, methodologies or systems used in the creation of such work product, nor does it include any drafts, notes or internal communications prepared by Consultant in the course of performing the Services that were not otherwise provided to City in either hardcopy or electronic form, all of which may be protected by Consultant or others’ copyrights or other intellectual property. It is possible that any documents, drafts, communications or other work product provided to City may be considered public records under applicable law and/or may be discoverable through litigation. Consultant shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.
10.2 As used herein, the term “proprietary information” means all information, techniques, processes, services or material that has or could have commercial value or other utility in Consultant’s Business, including without limitation: Consultant’s (i) software, computer or data processing programs; (ii) data processing applications, routines, subroutines, techniques 8 October 20, 2025 Item 8
Consulting Services Agreement - HdL
For Business License Tax & Fee Administrative Services
or systems; (iii) desktop or web-based software; (iv) audit, tax or fee collection/administration or business processes, methods or routines; (v) marketing plans, analyses and strategies; and (vi) materials, techniques and intellectual property used. Except as otherwise required by law, City must hold in confidence and may not use (except as expressly authorized by this Agreement) or disclose to any other party any proprietary information provided, learned of or obtained by City in connection with this Agreement. If access to any software which Consultant owns is provided to City as part of this Agreement (including, without limitation, if City chooses to subscribe to such software and reports option as part of the Services) (such Consultant-owned software is, collectively, the “Software”), Consultant hereby provides a limited, non-exclusive, nontransferable license to City for the use by such of City’s staff as may be designated from time to time by City and approved by Consultant in writing to use the Software pursuant to and during the Term of this Agreement. The Software must only be used by such authorized City staff, and City must not sublicense, sublet, duplicate, modify, decompile, reverse engineer, disassemble, or attempt to derive the source code of the Software. The license granted hereunder does not imply ownership by City or any of City’s staff of the Software nor any rights of City or any of City’s staff to sublicense, transfer or sell the Software, or rights to use the Software for the benefit of others.
City may not create (or allow the creation of) any derivative work or product based on or derived from the Software or documentation, nor modify (or allow the modification of) the Software or documentation without the prior written consent of Consultant. In the event of a breach of this provision (and without limiting Consultant’s remedies), such modification, derivative work or product based on the Software or documentation is hereby deemed assigned to Consultant.
Upon termination of this Agreement or this Software license, this Software license will be deemed to have expired and City must immediately deactivate, cease using and remove, delete and destroy all the Software (including, without limitation, from City’s computers and network).
Consultant warrants that the Software will perform in accordance with the Software’s documentation.
11. INSURANCE
11.1 Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.
11.2 Consultant’s liabilities, including but not limited to Consultant’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to non-payment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.
11.3 Types and Amounts Required. Consultant shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
11.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of 9 October 20, 2025 Item 8
Consulting Services Agreement - HdL
For Business License Tax & Fee Administrative Services
$1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
11.3.2 Commercial Automobile Liability. For all of the Consultant's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $300,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
11.3.3 Workers' Compensation. For all of the Consultant's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.
The Consultant shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.
11.3.4 Consulting Liability. Consulting liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The Consultant shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this Agreement whichever occurs last. The Consultant agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the City's exposure to loss. All defense costs shall be outside the limits of the policy.
11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Consultant and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.
11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.
11.6 Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require 10 October 20, 2025 Item 8
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complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
12. DEFENSE AND INDEMNIFICATION.
12.1 Consultant agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the Consultant, its employees, agents, and subcontractors performance of services under this Agreement. Consultant’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. Consultant's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
12.2 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to Consultant under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if Consultant provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion determine whether such assurances are reasonable.
12.3 Consultant agrees that its duty to defend arises upon an allegation of liability based upon the performance of services under this Agreement by Consultant, its officers, agents, representatives, employees, sub-consultants, or anyone for whom Consultant is liable and that an adjudication of Consultant’s liability is not a condition precedent to Consultant's duty to defend. In no event will Consultant be liable for any uncollected business license revenue. Consultant’s duty to indemnify and hold harmless City shall not apply to claims for liability which arise from the issuance or non-issuance of any registration, license or permit.
13. SUBCONTRACTORS.
13.1 The Consultant’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.
13.2 All contracts entered into between the Consultant and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement.
The Consultant shall require the subcontractor to obtain all policies described in section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the Consultant.
13.3 In any dispute between the Consultant and its subconsultants, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The Consultant agrees to defend and indemnify the City as described in section 12 of this Agreement 11 October 20, 2025 Item 8
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should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.
14. NON-DISCRIMINATION. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.
15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
If to City: If to Consultant:
City of Del Mar Hinderliter De Llamas & Associates (HdL) City Clerk Contracts
1050 Camino del Mar 120 S. State College Blvd., Suite 200 Del Mar, CA 92014 Brea, CA 92821
16 ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the Consultant’s duties be delegated or sub-contracted, without the express written consent of the City.
17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by Consultant or any of Consultant’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to Consultant by City. The acceptance or use of any such equipment by Consultant, Consultant’s employees, or subcontractors shall be construed to mean that Consultant accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.
18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.
Consultant hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
19. COMPLIANCE WITH LAWS. The Consultant shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of 12 October 20, 2025 Item 8
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prevailing wages for public works projects, if applicable. Consultant shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of Consultant to comply with any applicable Laws.
To the extent Consultant is required to comply with prevailing wage requirements, Consultant does hereby acknowledge that they are aware of, have read, and understand the terms and implications of SB 854 and Consultant and any subconsultants ensure that they are familiar with and comply with its requirements. Such requirements include, but are not limited to, the registration requirement with the Department of Industrial Relations, State of California (DIR), pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected contractors and consultants to be registered with the DIR prior to submitting a bid or proposal on any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any contractor or consultant, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.
20. CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and consultants that are included in this Agreement.
21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.
22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.
23. NO WAIVER. No failure of either the City or the Consultant to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.
24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.
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26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortuous conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.
29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
[SIGNATURES ON THE FOLLOWING PAGE]
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EXHIBIT “A”
SCOPE OF SERVICES
Consultant will provide the following Services relative to Client’s business license tax administration.
1. Operations Management Services
1.1. Establish and maintain database of Client businesses.
1.2. Receive and process applications, renewals and payments in a timely fashion.
1.3. Send renewal notices to active businesses within 30 days of the renewal period end date or at another interval specified by Client.
1.4. Provide businesses multiple options for submitting applications, renewals, payments, or support requests (including via website, email, mail, phone, and fax. Consultant license specialists will be available for live interactions Monday through Friday, 8:00am to 5:00pm Pacific).
1.5. Remit revenue to Client no less than monthly.
1.6. Provide Client staff access to website portal offering business registry inquiry, reporting, and electronic department approval capabilities.
2. Compliance Services: 1) Identify and register businesses which are subject to licensure or taxation, 2) collect known debt as pertains to business license or tax, and 3) identify underreported tax liability.
2.1. Discovery Services
2.1.1. Develop a list of businesses subject to Client licensure or taxation.
2.1.2. Notify non-compliant businesses of their options to comply or dispute their noncompliant status. Notification and support to businesses will be facilitated through the website, mail, email, phone and fax.
2.1.3. Review information and forms submitted by the business for completion and accuracy, inclusive of any additional required documentation (i.e. home occupation permit). All submissions are filed and stored electronically and made available to Client upon request.
2.1.4. Provide businesses with detailed invoicing and options to pay via website, mail, and phone.
2.1.5. Remit revenue to Client no less than monthly, along with all business applications and any additional documentation.
2.2. Collection Services
2.2.1. Identify businesses subject to Client licensure or taxation which have known debt to Client and have failed to pay within an appropriate time frame.
2.2.2. Notify businesses of their options to comply or dispute their non-compliant status.
2.2.3. Provide businesses with detailed invoicing and options to pay via website, mail and phone.
2.2.4. Remit revenue to Client no less than monthly.
2.3. Audit Services
2.3.1. Identify potential under-reporting and/or misclassified businesses. 16 October 20, 2025 Item 8
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2.3.2. Audit businesses mutually agreed to by Client and Consultant that are identified as potential under-reporting businesses.
2.3.3. Submit audit summaries to Client and discuss further actions.
2.3.4. Educate businesses on proper reporting practices.
2.3.5. Invoice and collect identified delinquencies.
3. Online Payment Processing – Consultant’s services include PCI compliant payment processing services powered by FIS Global, which supports both credit card and eCheck transactions.
3.1. Client Responsibilities
3.1.1. As a condition to its receipt of the Service, Client shall execute and deliver any and all applications, agreements, certifications or other documents required by FIS Global, Networks or other third parties whose consent or approval is necessary for the processing of Transactions by FIS Global. “Network” is an entity or association that operates, under a common service mark, a system which permits participants to authorize, route, and settle Transactions among themselves, including, for example, networks operated by VISA USA and Mastercard, Inc., NYCE Corporation, American Express, and Discover.
3.1.2. Client hereby grants Consultant the full right, power and authority to request, receive and review any Data or records reflected in a Transaction report. Client represents and warrants that it has the full right and authority to grant these rights. 17 October 20, 2025 Item 8
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EXHIBIT “B”
FEE SCHEDULE
1. Operations Management Services
1.1. Fees for performing operations management Services shall be:
• $17.00 for each processed account, which is any account for which an application or renewal/return was processed, or active account which was sent a renewal notice.
• $5,000.00 Implementation Fee
1.2. Fees will be increased as of January 1st of each calendar year with reference to the 12- month percent change in the most recently published annual Consumer Price Index for All Urban Consumers (CPI-U), West Region, as reported by the U.S. Bureau of Labor Statistics (the “CPI Change”). Increases to Fees will be no less than 3% and no more than 5% annually.
1.3. Fees related to travel and lodging expenses are billed at cost and apply to all meetings (including implementation, training, operations and support). Travel expenses only apply to out of scope travel and must therefore be pre-approved by Client.
1.4. Fees will be invoiced monthly to Client for Services performed during the prior month.
Fees will be netted out of Client’s monthly revenue disbursement. Client will submit payment for any balance due to Consultant within 30 days of receiving the invoice.
2. Compliance Services
2.1. Fees for performing compliance Services apply to all monies received for the current tax/license period and any other prior period collected (including monies received for taxes, penalties, interest, and fees).
2.1.1. Fees for performing discovery Services shall be a contingency Fee of 40% of the revenues received as a result of the Services.
2.1.2. In the event that Client discovers a non-compliant business and reports the business to Consultant (including a calculation of all taxes/fees due), Consultant will categorize the business as a collection service effort and thus apply the lower collection Services contingency Fee rate.
2.1.3. Fees for performing collection Services shall be a contingency Fee of 25% of the revenues received as a result of the Services.
2.1.4. Fees for performing audit Services shall be a contingency Fee of 25% of the revenues received as a result of the Services.
2.2. Consultant recognizes Client’s authority to waive or reduce the tax/fee debt of a business.
Should Client decide to do so for a business whose deficiency was identified by Consultant, Consultant shall be entitled to compensation in the amount of one half (1/2) of the Fees Consultant would have otherwise earned. Deficiencies which are uncollectable due to insolvency or dissolution of the business, or for deficiencies which are otherwise incapable of collection (i.e. statute of limitation or other legal defense) shall 18 October 20, 2025 Item 8
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not be considered a Client voluntary election to waive, and thus, Consultant would not be entitled to compensation related thereto under this provision.
2.3. Fees related to travel and lodging expenses are billed at cost and applied to all meetings (including implementation, training, operations, and support). Travel expenses only apply to out of scope travel and must therefore be pre-approved by Client.
2.4. Fees will be invoiced monthly to Client for Services performed during the prior month.
Fees will be netted out of Client’s monthly revenue disbursement. Client will submit payment for any balance due to Consultant within 30 days of receiving the invoice.
3. Payment Processing – Consultant will configure payment processing services to utilize either a taxpayer funded model (convenience fee) or Client funded model, as directed by Client. Client may switch between these models upon written request to Consultant. Fees for each of these payment processing models are detailed here.
3.1. Taxpayer funded model – Client authorizes Consultant to collect each convenience fee from the taxpayer at time of payment.
3.1.1. Credit and debit card processing – 2.9% of transaction amount, minimum of $2.00
3.1.2. ACH/e-Check processing - $1.25 per transaction
3.2. Client funded
3.2.1. Credit and debit card processing – 2.9% of transaction amount
3.2.2. ACH/e-Check processing - $0.50 per transaction
3.3. Returned payments/NSF fee – Each occurrence of a card chargeback, returned payment or insufficient funds will incur a fee of $25.00, to be applied to the taxpayers account.
3.4. Consultant reserves the right to review and adjust pricing related to payment processing services on an annual basis. Consultant will communicate any such adjustment to Client in writing, with 60 days advance notice. Items that will be considered in the review of fees may include, but are not limited to: regulatory changes, card association rate adjustments, card association category changes, bank/processor dues and assessments, average consumer payment amounts, card type utilization, and costs of service. 19 October 20, 2025 Item 8
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Amanda Lee, Principal Planner
Nestor Machado, Management Analyst
Karen Brindley, Planning & Community Development Director Via Ashley Jones, City Manager
DATE: October 20, 2025
SUBJECT: Approval of a Professional Services Agreement with Ascent Environmental Inc., to Create Visual Concept Illustrations for Affordable Housing Sites in Accordance with the City’s Certified 6th Cycle Housing Element Program 1D REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Approve a Professional Services Agreement with Ascent Environmental Inc. to create visual concept illustrations for affordable housing sites (Attachment A); and 2) Authorize the City Manager to execute the agreement and any subsequent term extension amendments provided for in the Agreement contingent upon satisfactory performance by the consultant.
BACKGROUND:
Program 1D of the City’s certified 6th Cycle Housing Element commits the City to create an Affordable Housing Overlay Zone as a tool to provide incentives for specific housing sites to develop units for lower income households. This requirement was triggered because the City did not produce at least 30 lower income units by April 2025.
In 2023, consulting services provided by Stephen Dalton Architects (SDA) and Keyser Marston Associates Inc. (KMA) produced site-specific massing concepts for select sites in the Housing Element Appendix B Sites Analysis. To build upon this work, and as a preliminary step to facilitate future public outreach, preparation, and processing of an overlay zone, the City is seeking assistance from a consultant to create additional site-specific concepts that include expanded focus on visual illustrations to demonstrate development potential per applicable base zones in comparison to development potential under density bonus law in consideration of protected public scenic views and objective design standards.
DISCUSSION/ANALYSIS:
On October 6, 2025, staff requested a proposal from Ascent Environmental Inc., as a prequalified firm participating in the San Diego Association of Government’s (SANDAG) “On-Call Sustainable Communities Consulting Services” program. This is consistent with Del Mar Municipal Code (DMMC) 7.04.090 Exemption (G) – professional services obtained from or 1 October 20, 2025 Item 9
City Council Agenda Report
Ascent Agreement - Illustrative Concepts Task Order
October 20, 2025
through agreement with any governmental, public or quasi-public agency where the agency contracted for goods, services and/or services through a competitive process.
As described above, Ascent will create additional site-specific concepts and produce exhibits that can be shared with the public and decision makers to convey what the massing of future development potential could look like. The visual concepts for up to 10 hypothetical affordable housing development scenarios (i.e., multiple dwelling units or mixed-use projects) will describe compliance with the City’s Objective Design standards. The intent is to visually show a potential development envelope for sites that may be included in a new overlay zone such as sites being relied on to meet the 6th Cycle Regional Housing Needs Allocation (RHNA) in the North Commercial and Professional Commercial Zones and additional sites that allow 20 dwelling units per acre (i.e., Central Commercial Zone).
The task order will facilitate future work efforts to prepare an ordinance that clearly states objective standards for each site in the overlay zone in a way that is measurable and verifiable and involves no personal or subjective judgment by a decision maker. Once complete, the visual concepts will be presented to the City Council and will be followed by preparation and processing of an ordinance for the prospective new affordable housing overlay zone.
Staff reviewed Ascent’s proposal and determined the firm is well-qualified to perform the task.
Ascent exceeded the City’s expectations on prior work to develop the City’s Objective Design Standards. Ascent’s cost proposal of $99,973 is within the budgeted amount of $100,000, and in line with market costs for this type of work.
If authorized by the City Council, the consultant is expected to begin work in November 2025 and timely complete concepts for presentation to the City Council by end of June 2026 to comply with the City’s 6th Cycle Housing Element Program 1D commitment.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item. There is currently $152,000 available in a special project budget for this work in the adopted Fiscal Year 2025-2026 and 2026-2027 Operating and Capital Budget for various Tier 1 and Tier 2 planning projects.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA.
HOUSING IMPACT:
The proposed agreement is necessary to implement Housing Element Program 1D.
NEXUS TO CITY COUNCIL GOALS & PRIORITIES:
This item is listed as a Tier 1 City Council priority special project for FY 2025/26.
ATTACHMENT:
Attachment A – Professional Services Agreement with Ascent Environmental, Inc. 2 October 20, 2025 Item 9
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF DEL MAR AND ASCENT ENVIRONMENTAL, INC.
FOR THE CREATION OF VISUAL CONCEPTS ILLUSTRATIONS
This Professional Services Agreement (“Agreement”) is made and entered into this 20th day of October, 2025 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and Ascent Environmental, Inc. (“Consultant”) (collectively “Parties”).
WHEREAS, the City desires to employ a consultant to create visual concept illustrations for affordable housing sites in accordance with Program 1D of the City’s 6th Cycle Housing Element (“Consulting Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and
WHEREAS, the City has initially determined that Consultant is qualified by experience and ability to perform the services desired by City, and Consultant is willing to perform such services; and
WHEREAS, Consultant will conduct all the work as described and detailed in this Agreement to be provided to the City.
NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:
1. CONSULTING SERVICES.
1.1 Scope of Services. The Consultant shall perform the Consulting Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein. Such services shall be provided at the direction of the City.
1.2. Designated Point of Contact. City shall provide Consultant access to appropriate staff and resources for the coordination and provision of services. Prior to the start of services, each Party shall identify for the other a designated point of contact for administration and oversight of the services to be provided under this Agreement, with notification of any change to the point of contact within thirty (30) days.
1.3. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the Consultant’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to Consultant’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by Consultant and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.
2. DURATION OF AGREEMENT.
2.1 Term, Time for Performance. This Agreement shall be effective for a period of three (3) years beginning on October 20, 2025, to October 20, 2028. The agreement may be extended for an additional two (2) year period, upon written approval of both parties. Time Attachment A 3 October 20, 2025 Item 9
Professional Services Agreement
For Visual Concepts Illustrations
is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
2.2 Delay. Any delay occasioned by causes beyond the control of Consultant may merit an extension of time for the completion of the Scope of Services. When such delay occurs, Consultant shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Consulting Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.
2.3 City’s Right to Terminate for Default. Should Consultant be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if Consultant fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of Consultant’s default, City may terminate this Agreement, without cause, by giving written notice to Consultant. Such termination shall be effective upon receipt of the written notice.
Consultant shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.
3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, Consultant shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by Consultant to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by Consultant shall be delivered to the City Manager, upon his request, as property of City.
4. COMPENSATION.
4.1 Total Amount. Compensation to Consultant shall be provided in accordance with the rates described in the Fee Schedule contained in Exhibit “B” and incorporated herein. Consultant shall bill the City for work provided and shall present a written request for such payment monthly. City shall pay all invoices in arrears and shall in no event be required to pay for any services provided by Consultant in advance. Consultant acknowledges that it is not guaranteed any particular amount of work.
4.2 Additional Services. City may, as the need arises or in the event of an emergency, request additional services of Consultant. Should such additional services be required, Compensation therefore shall be paid to the Consultant in accordance with Scope of Services contained in Exhibit “A.” City and Consultant shall agree to the costs prior to commencement of such work.
5. INDEPENDENT CONTRACTOR. Consultant is, for all purposes arising out of this Agreement, an independent contractor. The Consultant has and shall retain the right to exercise full control and supervision of all persons assisting the Consultant in the performance of said services hereunder, the City only being concerned with the finished results of the work being Attachment A 4 October 20, 2025 Item 9
Professional Services Agreement
For Visual Concepts Illustrations
performed. Neither Consultant nor Consultant’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, Consultant being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.
6. STATEMENT OF EXPERIENCE. Consultant agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and competent Consultant using the degree of care and skill ordinarily exercised by reputable Consultants practicing in the same field of service in the State of California. By executing this Agreement, Consultant represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City. Additionally, Consultant and all of Consultant’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.
7. AUDIT OF RECORDS.
7.1 At any time during normal business hours and as often as may be deemed necessary, the Consultant shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. Consultant shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.
7.2 The Consultant shall include the City’s right to audit under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.
8. CONFIDENTIALITY. All Consulting services performed by Consultant, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by Consultant, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to Consultant, at the time that it was disclosed to Consultant by the City, (b) subsequently becomes publicly known through no act or omission of Consultant or (c) otherwise becomes known to Consultant other than through disclosure by the City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by Consultant or subcontractors.
9. CONFLICTS OF INTEREST.
9.1 Consultant shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code § 87103. Consultant Attachment A 5 October 20, 2025 Item 9
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represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.
9.2 Consultant shall comply with all of the reporting requirements of the Political Reform Act. The Consultant shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the Consultant is subject to a conflict of interest code, if applicable. The Consultant shall also file a Form 700 (Annual Statement) on or before April 1, disclosing any financial interests held during the previous calendar year for which the Consultant was subject to a conflict of interest code.
9.3 If, in performing the Consulting Services set forth in this Agreement, the Consultant makes, or participates in, a “governmental decision” as described in Title 2, section 18701(a)(2) of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the Consultant shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the Consultant’s relevant financial interests.
10. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by Consultant under this Agreement shall be considered the property of City. Consultant shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.
11. INSURANCE
11.1 Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.
11.2 Consultant’s liabilities, including but not limited to Consultant’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to non-payment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.
11.3 Types and Amounts Required. Consultant shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
11.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
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11.3.2 Commercial Automobile Liability. For all of the Consultant's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $300,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
11.3.3 Workers' Compensation. For all of the Consultant's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.
The Consultant shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.
11.3.4 Consulting Liability. Consulting liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The Consultant shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this Agreement whichever occurs last. The Consultant agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the City's exposure to loss. All defense costs shall be outside the limits of the policy.
11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Consultant and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.
11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.
11.6 Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
12. DEFENSE AND INDEMNIFICATION.
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12.1 Consultant agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the Consultant, its employees, agents, and subcontractors performance of services under this Agreement but only to the extent actually caused by the negligence or willful misconduct of Consultant. Consultant’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. Consultant's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
12.2 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to Consultant under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if Consultant provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion determine whether such assurances are reasonable.
12.3 Consultant agrees that its duty to defend arises upon an allegation of liability based upon the negligent performance of services under this Agreement by Consultant, its officers, agents, representatives, employees, sub-consultants, or anyone for whom Consultant is liable and that an adjudication of Consultant’s liability is not a condition precedent to Consultant's duty to defend.
13. SUBCONTRACTORS.
13.1 The Consultant’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.
13.2 All contracts entered into between the Consultant and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement.
The Consultant shall require the subcontractor to obtain all policies described in section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the Consultant.
13.3 In any dispute between the Consultant and its subconsultants, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The Consultant agrees to defend and indemnify the City as described in section 12 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.
14. NON-DISCRIMINATION. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. Consultant shall take affirmative action to insure that Attachment A 8 October 20, 2025 Item 9
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applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.
15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
If to City: If to Consultant
City of Del Mar Ascent Environmental, Inc.
City Clerk Attn: Christine Babla
1050 Camino del Mar 1230 Columbia Street, Suite 440
Del Mar, CA 92014 San Diego, CA 92101
[email protected] [email protected]
16 ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the Consultant’s duties be delegated or sub-contracted, without the express written consent of the City.
17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by Consultant or any of Consultant’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to Consultant by City. The acceptance or use of any such equipment by Consultant, Consultant’s employees, or subcontractors shall be construed to mean that Consultant accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.
18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.
Consultant hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
19. COMPLIANCE WITH LAWS. The Consultant shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. Consultant shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of Consultant to comply with any applicable Laws.
To the extent Consultant is required to comply with prevailing wage requirements, Consultant does hereby acknowledge that they are aware of, have read, and understand the terms and implications of SB 854 and Consultant and any subconsultants ensure that they are familiar with and comply with its requirements. Such requirements include, but are not limited to, the registration requirement with the Department of Industrial Relations, State of California (DIR), Attachment A 9 October 20, 2025 Item 9
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pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected contractors and consultants to be registered with the DIR prior to submitting a bid or proposal on any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any contractor or consultant, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.
20. CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and consultants that are included in this Agreement.
21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.
22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.
23. NO WAIVER. No failure of either the City or the Consultant to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.
24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.
26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortious conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees Attachment A 10 October 20, 2025 Item 9
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of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.
29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF DEL MAR,
a municipal corporation
By: ____________________________
Ashley Jones, City Manager
ASCENT ENVIRONMENTAL, INC.
By: _______________________
Christine Babla, Principal
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Leslie E. Devaney, City Attorney
Attachment A 11 October 20, 2025 Item 9
SCOPE OF WORK
AHOZ STUDY
CITY OF DEL MAR
PROJECT UNDERSTANDING
To implement Housing Element Program 1D, the City plans to adopt an Affordable Housing Overlay Zone (AHOZ) to facilitate development of lower income housing in the North Commercial Zone and Professional Commercial Zone. The City completed feasibility studies in January 2023 for privately owned sites in the 6th Cycle Housing Element Sites Inventory and has prepared draft incentives for inclusion in the AHOZ. To facilitate public outreach and processing of the AHOZ, the City has requested a series of illustrations to demonstrate how incentives could accommodate affordable housing for each site context. Exhibits should show existing public scenic view locations and identify massing concepts that could fit in developable space for each parcel under a density bonus scenario in zones that allow 20 du per acre.
STUDY GOAL
Prepare concepts for each housing element site to demonstrate development feasibility, given existing constraints, application of zoning standards, objective design standards and the AHOZ.
SCOPE OF WORK
Ascent will work with the City to study the identified up to 10 Affordable Housing Overlay Zone sites (See Site List), as outlined in the following tasks.
1. Ascent will hold a kick-off meeting with the City to confirm the following:
y Review scope and schedule.
y Project goals.
y Sites to be studied
y The development context, constraints, potential incentives, and study parameters to be considered for each site.
2. Prepare base map diagrams for each site illustrating the existing parcel(s), adjacent context, existing zoning standards (setbacks, floor area ratio, lot coverage, height, parking), floodplain requirements, any known easements, and relationship to protected public scenic views. The intent is to visually demonstrate how a prospective overlay zone could more explicitly accommodate affordable housing development, at a base zone density of 20 dwelling units per acre, for a density bonus 20250258.01
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Exhibit "A"
Scope of Services
12 October 20, 2025 Item 9
project through incentives (i.e., setbacks, floor area ratio, lot coverage, height, parking) that provide relief from existing development standards currently applicable to these sites. y Diagrams to include brief bulleted summary of goals for each Housing Element site, based on information provided in the study prepared by KMA and Steven Dalton Architects, and the City.
y As part of this effort, the City will identify preliminary concepts that have been discussed, including any goals related to development yield, building type, maximum building envelope (FAR, height, etc.), and known constraints.
3. Conduct site visits. Up to 2 members of the Ascent team will visit and photograph the sites to confirm site context and document views from public streets, at grade.
4. Prepare two preliminary sketch site concepts for each site, including one concept identifying the development envelope per the existing base regulations, and one concept showing potential for an expanded development envelope through application of incentives. All development concepts will be prepared in compliance with the Multi-family Objective Design Standards (ODS). Ascent will rely on previous studies as a starting point for the concepts in this task order. Concepts will include:
y Plan view for each site that shows rough conceptual massing within the development envelope (existing and prospective development envelope with incentives). y Diagrammatic elevations that show rough conceptual massing and relationship to protected public scenic views.
y Table of associated development yield.
y Key conclusions addressing how incentives can remove any physical development constraints. If additional constraints are found through this study, those will be identified, with recommendations for addressing to increase feasibility.
5. Based on feedback from the City, Ascent will prepare final annotated site concepts for each site, refining items developed in Task 4 above.
y Through this process, Ascent will work with the City to determine the preferred graphic style for all illustrations, so that the exhibits can be used for both internal city dialogue and public engagement.
y It is assumed that illustrative 3-d sketches will be developed, as opposed to photorealistic renderings. Ascent will share samples for discussion, to confirm graphic approach. Ascent will then prepare a preliminary set of concepts, and revise based on feedback from the City y Ascent will provide a summary PowerPoint presentation or graphic report that includes twoand three-dimensional graphic outputs from the 3D model images, with callout annotations to communicate design strategies, standards, and incentives in an easy-to-understand format.
6. Assumes up to six coordination meetings, including:
y Kick-off meeting.
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y Up to two coordination meeting(s) to confirm base map diagrams, assumptions, and preliminary sketches.
y Up to three coordination meetings to review draft design concepts, discuss comments, and review revisions, if needed.
SCHEDULE
1. Kick-off: By November 6, 2025 (assumes City Council authorization October 20, 2025)
2. Base-mapping and site visit: November-December 2025
3. Preliminary Concepts: December2025-February 2026
4. Refined Concepts: March-April 2026
5. Final Deliverable: April/May 2026
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14 October 20, 2025 Item 9
BUDGET PROPOSAL
AHOZ STUDY
CITY OF DEL MAR
The proposed budget is presented below. Please note that the budget is estimated based on a good faith effort and current understanding of the project needs.
ASSUMPTIONS
1. Billing rates will be consistent with Ascent’s SANDAG On-Call Sustainable Communities Consulting Services (Category 1) Contract No. S978783, starting with Year 4 rates.
2. No economic or financial analysis will be prepared.
3. No engineering studies or site surveys will be prepared. 20250258.01
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Exhibit "B"
Fee Schedule
15 October 20, 2025 Item 9
4. Concepts will incorporate, where possible, recommendations from the study prepared by KMA and Steven Dalton Architects, related to amount/location of commercial development, lot consolidation assumptions, lot coverage, height, and FAR.
5. Schedule assumes an approximately 6-month schedule with project initiation in November 2025.
6. Public engagement activities, if needed, are assumed to follow this process and will be scoped under a separate task order and budget, when more information is known. 20250258.01
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16 October 20, 2025 Item 9
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Nestor Machado, Management Analyst
Karen Brindley, Planning & Community Development Director Via Ashley Jones, City Manager
DATE: October 20, 2025
SUBJECT: Amendments to As-Needed Economic Impact and Fiscal Analysis Services Agreements
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Approve First Amendments to Agreements with Keyser Marston Associates, Inc. (KMA) (Attachment A), and David Taussig and Associates, Inc., (DTA Public Finance, Inc.) (DTA) (Attachment B), for As-Needed Economic Impact and Fiscal Analysis Services (Amendments) extending the terms for an additional two-year period ending October 16, 2027, and adjusting fees for KMA due to inflation; and 2) Authorize the City Manager to execute the Amendments.
BACKGROUND:
On October 17, 2022, the City of Del Mar entered into three-year agreements with KMA and DTA (Attachment C) to provide as-needed economic impact and fiscal analysis services related to public and private development projects, policy and code development, and technical assistance. Since the approval of those agreements, both firms have assisted City staff with economic studies, data collection, feasibility analysis, and economic analysis on various City projects.
More notably, KMA assisted City staff with an assessment of the economic viability of programs within the 6th Cycle Housing Element implementation. DTA assisted City staff with collecting data to identify the number of short-term rentals operating in Del Mar in 2023, which included the preparation of a report of all STRs in the City of Del Mar at the time. The work performed by both firms to date met or exceeded the City’s expectations.
DISCUSSION/ANALYSIS:
The initial three-year term of the current agreements expired on October 17, 2025. Section
2.1 of the agreements allows for a two-year extension to the term based on satisfactory performance and mutual agreement between the parties. While neither firm is currently working on tasks for the City, it is recommended to continue having both firms available on an as-needed basis should projects arise that require their specific services. 1 October 20, 2025 Item 10
City Council Agenda Report
First Amendments to Economic Impact and Fiscal Analysis Agreements October 20, 2025
The current Agreement with KMA does not provide for adjustments to fees during the term of the contract. Due to escalating labor costs resulting from inflation and a competitive labor market, KMA requested a 5% Consumer Price Index (CPI) increase for the fourth year of the extended term, and a 3% CPI increase for the fifth year of the extended term, as indicated in Exhibit A to Attachment A. The proposed fee schedule submitted by KMA was evaluated to ensure the revised fees remain in line with current market rates for the services to be provided.
The Amendments to the Agreements include a two-year term adjustment for both firms, and the Amendment with KMA additionally adjusts fees as described above. DTA’s fees for service will remain the same through the end of the two-year amendment period.
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council related to this agenda item. Sufficient funds for economic impact and fiscal analysis consultant services are available in the adopted Fiscal Year 2025-2026 and 2026-2027 Operating and Capital Budget for various Tier 1 and Tier 2 planning projects.
ENVIRONMENTAL IMPACT:
The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA.
ATTACHMENTS:
Attachment A – First Amendment to Agreement with KMA
Exhibit A to Attachment A – Updated Fee Schedule from KMA Attachment B – First Amendment to Agreement with DTA
Attachment C – Original Agreements with the Firms
2 October 20, 2025 Item 10
FIRST AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF DEL MAR AND KEYSER MARSTON ASSOCIATES INC.
FOR AS-NEEDED ECONOMIC IMPACT AND FISCAL ANALYSIS SERVICES THIS FIRST AMENDMENT to the Agreement (First Amendment) is made and entered into effective the 17th day of October, 2025, by and between the City of Del Mar, a Charter City and municipal corporation (“City”), and Keyser Marston Associates, Inc. (“Consultant”) (collectively “Parties”).
RECITALS
WHEREAS, on October 17, 2022, the City and Consultant entered into an Agreement establishing the terms and conditions for Consultant to provide economic impact and fiscal analysis services to the City for a three-year period terminating October 17, 2025; and
WHEREAS, the Parties now desire to extend the term of the Agreement for an additional two-year period; and
WHEREAS, the Parties now desire to amend the compensation rates for services included in Exhibit B of the Agreement to provide for a 5% Consumer Price Index (CPI) increase for the fourth year of the extended term, and a 3% CPI increase for the fifth year of the extended term, as indicated in Exhibit A to this First Amendment; and WHEREAS, the First Amendment is necessary in order to extend the term of the Agreement and to amend the fee schedule for services.
NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:
Section 1. Section 2.1 of the Agreement is amended as follows:
2. DURATION OF AGREEMENT
2.1 Term, Time for Performance. The term of the Agreement is for a period commencing on October 17, 2022, and terminating October 16, 2027, (“Termination Date”) unless terminated earlier as set forth herein.
Section 2. The fee schedule in Exhibit B to the Agreement (“Fee Schedule”) is hereby removed and replaced by the new fee schedule included with this First Amendment as Exhibit A.
Section 3. Except as otherwise provided in this First Amendment, all terms and conditions, and attachments and exhibits thereto, of the Agreement shall remain in full force and effect.
Attachment A 3 October 20, 2025 Item 10
City of Del Mar
First Amendment to Keyser Marston Agreement – Economic Impact and Fiscal Analysis Services
IN WITNESS WHEREOF, the parties have caused this First Amendment to be effective as of the date first written above.
CITY OF DEL MAR,
a municipal corporation
By:
Ashley Jones, City Manager
KEYSER MARSTON ASSOCIATES, INC.
By:
Linnie A. Gavino, Senior Principal
ATTEST:
By:
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
By:
Leslie E. Devaney, City Attorney
Attachment A 4 October 20, 2025 Item 10
Keyser Marston Associates, Inc. Billing Rates
PUBLIC SECTOR HOURLY RATES
YEAR 4 YEAR 5
CHAIRMAN, PRESIDENT, MANAGING PRINCIPALS* $305.00 $314.00 SENIOR PRINCIPALS* $295.00 $304.00
PRINCIPALS* $275.00 $283.00
MANAGERS* $245.00 $252.00
SENIOR ASSOCIATES $205.00 $211.00
ASSOCIATES $185.00 $191.00
SENIOR ANALYSTS $170.00 $175.00
ANALYSTS $145.00 $149.00
TECHNICAL STAFF $105.00 $108.00
ADMINISTRATIVE STAFF $90.00 $93.00
Directly related job expenses not included in the above rates include auto mileage, parking, taxis/ride shares, air fares, car rentals, lodging, meals, delivery, electronic data processing, graphics and printing. Directly related job expenses will be billed at 110% of cost.
Monthly billings for staff time and expenses incurred during the period will be payable within thirty (30) days of invoice date.
* Rates for individuals in these categories will be increased by 50% for time spent in court testimony.
Exhibit A to Attachment A 5 October 20, 2025 Item 10
FIRST AMENDMENT TO AGREEMENT BETWEEN
THE CITY OF DEL MAR AND DTA PUBLIC FINANCE, INC.
FOR AS-NEEDED ECONOMIC IMPACT AND FISCAL ANALYSIS SERVICES THIS FIRST AMENDMENT to the Agreement (First Amendment) is made and entered into effective the 17th day of October, 2025, by and between the City of Del Mar, a Charter City and municipal corporation (“City”), and DTA Public Finance, Inc. (“Consultant”) (collectively “Parties”).
RECITALS
WHEREAS, on October 17, 2022, the City and Consultant entered into an Agreement establishing the terms and conditions for Consultant to provide economic impact and fiscal analysis services to the City for a three-year period terminating October 17, 2025; and
WHEREAS, the Parties now desire to extend the term of the Agreement for an additional two-year period; and
WHEREAS, the First Amendment is necessary in order to extend the term of the Agreement.
NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:
Section 1. Section 2.1 of the Agreement is amended as follows:
2. DURATION OF AGREEMENT
2.1 Term, Time for Performance. The term of the Agreement is for a period commencing on October 17, 2022, and terminating October 16, 2027, (“Termination Date”) unless terminated earlier as set forth herein.
Section 2. Except as otherwise provided in this First Amendment, all terms and conditions, and attachments and exhibits thereto, of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this First Amendment to be effective as of the date first written above.
Attachment B 6 October 20, 2025 Item 10
City of Del Mar
First Amendment to DTA Public Finance Agreement – Economic Impact and Fiscal Analysis Services
CITY OF DEL MAR,
a municipal corporation
By:
Ashley Jones, City Manager
DTA PUBLIC FINANCE, INC.
a California Corporation
By: ___
Kelly Wright, Chief Executive Officer
ATTEST:
By:
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
By:
Leslie E. Devaney, City Attorney
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City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Clem Brown, Assistant City Manager
Ashlea Houston, Management Analyst
Via Ashley Jones, City Manager
DATE: October 20, 2025
SUBJECT: Agreement with Schmidt Design Group for Shores Park Master Plan REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council: 1) Approve a Professional Services Agreement with Schmidt Design Group for a one-year term ending October 19, 2026, with the option to extend the Agreement for an additional one-year period, to complete the Shores Park Master Plan in an amount up to $171,405 (Attachment A); and 2) Authorize the City Manager to execute the Agreement.
BACKGROUND:
On June 16, 2025, the City Council reinitiated the Shores Park master planning process after being on hold since 2019. At the meeting, staff reviewed the project’s history and provided recommendations for next steps, which included the need to execute a new contract with the Schmidt Design Group (Schmidt) to complete the Master Plan (https://www.delmar.ca.us/DocumentCenter/View/10053/06162025-Item-12---ResumeShores-Park-Master-Planning).
On September 8, 2025, the City Council reaffirmed the guiding principles and preferred park amenities for the Shores Park Master Plan, established the Shores Park Master Plan Ad-hoc Advisory Committee (Shores Committee) to advise on the completion of the Master Plan, and appointed Council Liaisons (Mayor Gaasterland and Councilmember Spelich) to the committee. The Council also directed staff to work with the consultant to evaluate options for a shared or separate off-leash dog area and potential relocation of the Alvarado House from its current location at the Fairgrounds into the updated design concepts for the Master Plan.
Staff explained that they would return to Council at an upcoming meeting with a revised scope of work and agreement with Schmidt to complete the Master Plan that incorporates this direction (https://www.delmar.ca.us/DocumentCenter/View/10109/08082025-Item-9- Guiding-Principles-and-Preferred-Park-Amenities).
1 October 20, 2025 Item 11
City Council Agenda Report
Shores Park Master Plan Consultant Agreement
October 20, 2025
DISCUSSION/ANALYSIS:
Schmidt Design Group has prepared a scope of work (Exhibit A to Attachment A) to complete Phase III - “Create” of the master planning process. Schmidt will utilize the original design team that completed the project’s prior work between 2014 and 2019 before the project was deferred. This team will review all previous studies, community feedback, and Council direction to build on the goals established during the initial outreach and design phases.
Due to their prior work on the project and satisfactory performance, there is sufficient justification to exempt the agreement from public biding requirements under Del Mar Municipal Code Section 7.04.090.V, Exemption from Bidding. Re-bidding completion of the Master Plan and potentially awarding an agreement to another firm puts the City at risk of duplicating prior work, inefficiencies, and incurring higher overall costs.
Master Plan Alternatives
Task 1 of the scope of work includes the development of master plan alternatives. As directed by Council on September 8, Schmidt will develop a total of three master plan alternatives that reflect the guiding principles, current site conditions, and preferred park amenities. Schmidt will develop concepts that include both shared and separate off-leash dog areas, and an alternative that incorporates the Alvarado House into the Shores Park site. Sub-consultant OBR Architecture (OBR) will also develop two options for the Del Mar Community Building located on the Shores property. The first option will show a modernized and expanded remodel of the existing building, whereas the second option will involve demolition and replacement with a new building.
The proposed master plan alternatives will be evaluated by a team of sub-consultants to estimate anticipated construction costs for the Master Plan. Leppert Engineering will prepare conceptual grading, utility plans, and preliminary earthwork calculations for the site. MPE Consulting will provide electrical engineering review to coordinate proposed electrical locations and infrastructure in the park alternatives and new building designs.
OBR will review the site and building designs to provide architectural input. A rough order of magnitude construction cost estimate will be prepared for each of the three initial design alternatives, with park and building costs identified separately, to inform decisions for the final Master Plan design.
The three initial alternatives will be shared with staff and the Shores Committee to confirm the designs meet the project goals. Revisions will be made based on feedback provided by staff and the Shores Committee, and the three alternatives will then be developed into computer-rendered designs for City Council consideration.
Final Master Plan
In Task 2, Schmidt will create a preferred park Master Plan based on the direction provided by the City Council in Task 1. The final Master Plan will include an illustrative model of park amenities, site furnishings, lighting, a conceptual plant palette, and a design 2 October 20, 2025 Item 11
City Council Agenda Report
Shores Park Master Plan Consultant Agreement
October 20, 2025
statement. An image board and three 3D visual simulations will be prepared to clearly illustrate the proposed Shores Park space. A refined construction cost estimate will also be provided for the park and selected building alternative.
OBR Architecture will create a detailed floor plan, exterior 3D renderings, and colored elevations for the selected Del Mar Community Building design option. These renderings will be used in future fundraising efforts for the construction of the Community Building, which will be organized by the Del Mar Foundation and other local nonprofit organizations.
Meetings
The proposed scope of work includes meetings with the Shores Committee, community building users, two City Council presentations, and multiple meetings with staff throughout the project. Schmidt and OBR will meet with the community building users at the initial design stage to gather information on their current and future needs for the building space.
The meetings with the Shores Committee will be an important step to gather feedback from key stakeholder, including representatives from the Del Mar Community Building and Winston School, prior to Council consideration of the refined alternatives and final Master Plan design.
Optional Tasks
Optional scope of work items include developing additional 3D illustrations, preparing a construction phasing strategy and Final Master Plan Report, and additional meetings if needed. The optional items and associated fees are included in the attached fee schedule (Exhibit A to Attachment A). The proposed agreement incorporates the base scope of work and optional task fees; however, staff will make recommendations to City Council on whether to complete the optional tasks during the master planning process.
Schmidt’s proposed cost for the base scope of work described above is $149,605, with optional tasks totaling $21,800, for a total cost up to $171,405 (Exhibit A to Attachment A).
FISCAL IMPACT:
There is no fiscal action to be taken by the City Council associated with this item.
Sufficient funds have been included in the approved Fiscal Year 2025-2026 Operating and Capital Budget to cover the up to $171,405 in costs to complete the Shores Park Master Plan.
ATTACHMENTS:
Attachment A – Agreement with Schmidt Design Group
Exhibit A to Attachment A – Scope of Work and Fee Schedule 3 October 20, 2025 Item 11
PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF DEL MAR AND SCHMIDT DESIGN GROUP
FOR PREPARATION OF THE SHORES PARK MASTER PLAN
This Professional Services Agreement (“Agreement”) is made and entered into this 20th day of October, 2025 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and Schmidt Design Group, Inc. (“Consultant”) (collectively “Parties”).
WHEREAS, the City desires to employ a consultant to provide landscape architectural services for preparation of the Shores Park Master Plan (“Consulting Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and WHEREAS, the City has initially determined that Consultant is qualified by experience and ability to perform the services desired by City, and Consultant is willing to perform such services; and
WHEREAS, Consultant will conduct all the work as described and detailed in this Agreement to be provided to the City.
NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:
1. CONSULTING SERVICES.
1.1 Scope of Services. The Consultant shall perform the Consulting Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein. Such services shall be provided at the direction of the City.
1.2. Designated Point of Contact. City shall provide Consultant access to appropriate staff and resources for the coordination and provision of services. Prior to the start of services, each Party shall identify for the other a designated point of contact for administration and oversight of the services to be provided under this Agreement, with notification of any change to the point of contact within thirty (30) days.
1.3. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the Consultant’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to Consultant’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by Consultant and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.
2. DURATION OF AGREEMENT.
2.1 Term, Time for Performance. This Agreement shall be effective for a period of one (1) year beginning on October 20, 2025 and ending on October 19, 2026. The Agreement may be extended for an additional one-year period upon agreement by both Parties.
Such extension, if any, will be evidenced by a written amendment to this Agreement. 4 October 20, 2025 Item 11
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For Shores Park Master Planning Services
Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.
2.2 Delay. Any delay occasioned by causes beyond the control of Consultant may merit an extension of time for the completion of the Scope of Services. When such delay occurs, Consultant shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Consulting Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.
2.3 City’s Right to Terminate for Default. Should Consultant be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if Consultant fails to cure the default within ten (10) calendar days of receiving written notice of the default.
2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of Consultant’s default, City may terminate this Agreement, without cause, by giving written notice to Consultant. Such termination shall be effective upon receipt of the written notice. Consultant shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.
3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, Consultant shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by Consultant to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by Consultant shall be delivered to the City Manager, upon his request, as property of City.
4. COMPENSATION.
4.1 Total Amount. Compensation to Consultant shall be provided at the rates described in the Cost Summary contained in Exhibit “A.” Consultant shall bill the City for work provided and shall present a written request for such payment monthly. City shall pay all invoices in arrears and shall in no event be required to pay for any services provided by Consultant in advance. Consultant acknowledges that it is not guaranteed any particular amount of work.
4.2 Additional Services. City may, as the need arises or in the event of an emergency, request additional services of Consultant. Should such additional services be required, Compensation therefore shall be paid to the Consultant in accordance with the Fee Schedule contained in Exhibit “A.” City and Consultant shall agree to the costs prior to commencement of such work.
5. INDEPENDENT CONTRACTOR. Consultant is, for all purposes arising out of this Agreement, an independent contractor. The Consultant has and shall retain the right to exercise full control and supervision of all persons assisting the Consultant in the performance of said services hereunder, the City only being concerned with the finished results of the work being performed. Neither Consultant nor Consultant’s employees shall in any event be entitled 5 October 20, 2025 Item 11
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For Shores Park Master Planning Services
to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, Consultant being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.
6. STATEMENT OF EXPERIENCE. Consultant agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and competent Consultant using the degree of care and skill ordinarily exercised by reputable Consultants practicing in the same field of service in the State of California. By executing this Agreement, Consultant represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City.
Additionally, Consultant and all of Consultant’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.
7. AUDIT OF RECORDS.
7.1 At any time during normal business hours and as often as may be deemed necessary, the Consultant shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. Consultant shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.
7.2 The Consultant shall include the City’s right to audit under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.
8. CONFIDENTIALITY. All Consulting services performed by Consultant, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by Consultant, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to Consultant, at the time that it was disclosed to Consultant by the City, (b) subsequently becomes publicly known through no act or omission of Consultant or (c) otherwise becomes known to Consultant other than through disclosure by the City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by Consultant or subcontractors.
9. CONFLICTS OF INTEREST.
9.1 Consultant shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code § 87103. Consultant represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City. 6 October 20, 2025 Item 11
Professional Services Agreement
For Shores Park Master Planning Services
9.2 Consultant shall comply with all of the reporting requirements of the Political Reform Act. The Consultant shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the Consultant is subject to a conflict of interest code, if applicable. The Consultant shall also file a Form 700 (Annual Statement) on or before April 1, disclosing any financial interests held during the previous calendar year for which the Consultant was subject to a conflict of interest code.
9.3 If, in performing the Consulting Services set forth in this Agreement, the Consultant makes, or participates in, a “governmental decision” as described in Title 2, section 18701(a)(2) of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the Consultant shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the Consultant’s relevant financial interests.
10. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by Consultant under this Agreement shall be considered the property of City. Consultant shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.
11. INSURANCE
11.1 Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.
11.2 Consultant’s liabilities, including but not limited to Consultant’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to nonpayment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.
11.3 Types and Amounts Required. Consultant shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:
11.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
11.3.2 Commercial Automobile Liability. For all of the Consultant's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing 7 October 20, 2025 Item 11
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For Shores Park Master Planning Services
coverage at least as broad for bodily injury and property damage for a combined single limit of $300,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).
11.3.3 Workers' Compensation. For all of the Consultant's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.
The Consultant shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.
11.3.4 Consulting Liability. Consulting liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The Consultant shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this Agreement whichever occurs last. The Consultant agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the City's exposure to loss. All defense costs shall be outside the limits of the policy.
11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Consultant and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:
11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.
11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.
11.6 Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
12. DEFENSE AND INDEMNIFICATION.
12.1 Indemnity for Professional Liability. Except for the sole negligence or willful misconduct of City, Consultant shall, to the fullest extent permitted by law, hold harmless, protect, defend (with attorneys approved by City) and indemnify the City, its council and each member thereof, its officers, employees, representatives and their successors and assigns from 8 October 20, 2025 Item 11
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For Shores Park Master Planning Services
and against all losses, liabilities, claims, suit, damage, expenses, cost, including reasonable attorney's fees and costs, and expert costs and investigation expenses, caused in whole or in part by the negligent, reckless or wrongful acts, errors or omissions of Consultant in the performance of the professional services under this Agreement and those of Consultant's subconsultants or anyone for whom Consultant is liable regardless of whether or not such claim, loss or liability is caused in part by a party indemnified hereunder. Notwithstanding the foregoing, Consultant’s defense obligations shall not exceed its proportionate percentage of fault, except as set forth in section 2782.8 of the Civil Code, as amended by Senate Bill 496.
12.2 Indemnity for Other than Professional Liability. With respect to operations other than the performance of the professional services under this Agreement, Consultant agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the Consultant, its employees, agents, and subcontractors performance of services under this Agreement. Consultant’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. Consultant's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.
12.3 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to Consultant under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if Consultant provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion determine whether such assurances are reasonable.
12.4 Consultant agrees that its duty to defend arises upon an allegation of liability based upon the performance of services under this Agreement by Consultant, its officers, agents, representatives, employees, sub-consultants, or anyone for whom Consultant is liable and that an adjudication of Consultant’s liability is not a condition precedent to Consultant's duty to defend.
13. SUBCONTRACTORS.
13.1 The Consultant’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.
13.2 All contracts entered into between the Consultant and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement. The Consultant shall require the subcontractor to obtain all policies described in section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the Consultant.
13.3 In any dispute between the Consultant and its subconsultants, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The 9 October 20, 2025 Item 11
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Consultant agrees to defend and indemnify the City as described in section 12 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.
14. NON-DISCRIMINATION. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.
15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.
If to City: If to Consultant:
City of Del Mar Schmidt Design Group, Inc.
City Clerk Glen Schmidt
1050 Camino del Mar 1310 Rosecrans Street, Suite G
Del Mar, CA 92014 San Diego, CA 92106
[email protected] [email protected]
16 ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the Consultant’s duties be delegated or sub-contracted, without the express written consent of the City.
17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by Consultant or any of Consultant’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to Consultant by City. The acceptance or use of any such equipment by Consultant, Consultant’s employees, or subcontractors shall be construed to mean that Consultant accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.
18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.
Consultant hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.
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For Shores Park Master Planning Services
19. COMPLIANCE WITH LAWS. The Consultant shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. Consultant shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of Consultant to comply with any applicable Laws.
To the extent Consultant is required to comply with prevailing wage requirements, Consultant does hereby acknowledge that they are aware of, have read, and understand the terms and implications of SB 854 and Consultant and any subconsultants ensure that they are familiar with and comply with its requirements. Such requirements include, but are not limited to, the registration requirement with the Department of Industrial Relations, State of California (DIR), pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected contractors and consultants to be registered with the DIR prior to submitting a bid or proposal on any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any contractor or consultant, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.
20. CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and consultants that are included in this Agreement.
21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.
22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.
No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.
23. NO WAIVER. No failure of either the City or the Consultant to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.
24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.
25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.
11 October 20, 2025 Item 11
Professional Services Agreement
For Shores Park Master Planning Services
26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortious conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.
27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.
28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.
29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.
[SIGNATURES ON THE FOLLOWING PAGE]
12 October 20, 2025 Item 11
Professional Services Agreement
For Shores Park Master Planning Services
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.
CITY OF DEL MAR,
a municipal corporation
By: ___________________________
Ashley Jones, City Manager
SCHMIDT DESIGN GROUP,
a California corporation
By: _______________________
Glen Schmidt, Principal
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Leslie E. Devaney, City Attorney
13 October 20, 2025 Item 11
1310 Rosecrans Street, Suite G San Diego, CA 92106 LIC. CA 2138 | NV 219 | AZ 3419 T 619.236.1462 | F 619.236.8792 SCHMIDTDESIGN.COM
September 24, 2025
Clem Brown | Assistant City Manager
City of Del Mar
1050 Camino del Mar, Del Mar, CA 92014
RE: Landscape Architectural Services for Shores Park Master Planning Dear Clem,
Thank you for the opportunity to provide the following proposal for restarting the design process for Shores Park in Del Mar. The scope of work includes design services for the concept design phase, as defined below.
We have assigned the same talented staff from our previous work prior to suspension of the project back in 2018. The original community outreach and design effort included several phases: Discover, Explore, Envision, and Create. We will re-engage in the “Create” Phase moving directly to alternatives and a final master plan document.
TEAM
• Architecture, OBR
• Civil Engineering, Leppert Engineering
• Electrical Engineering, MPE
SCOPE OF SERVICES – ‘CREATE’ PHASE
Task 1 – Master Plan Alternatives
1. Due Diligence: The design team will review our previous studies, notes, presentations, and community feedback to build on the ideas and goals established during the initial outreach and design phase.
2. Kick-off Meeting: Schmidt Design Group (SDG) and OBR Architecture (OBR) will attend a kick-off meeting with City staff to refine the project goals and objectives. See Meetings, Task 3 below.
3. Park Program: SDG will share an anticipated program list for three (3) alternatives. We anticipate that the 3 alternatives will include the following:
Alt 1 - Joint-use athletic field and dog park
Alt 2 - Separate athletic field and dog park
Alt 3 - Scheme that includes the Alvarado House, likely with a joint use field and dog park.
OBR will provide the anticipated program list for the community building (see OBR scope of work below). We anticipate that park and building program elements will be defined by City staff based on previous studies and Council direction, and will include feasibility evaluation of relocating the Alvarado House to the park site.
4. Loose Draft Master Plan Alternatives: The team will develop a series of three (3) loosely sketched master plan alternatives that reflect the community’s vision and the modified program elements. Each alternative will explore potential program arrangement and 14 October 20, 2025 Item 11
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September 24, 2025
2 preliminary grading strategies. The alternatives will be illustrative in nature, and color rendered. OBR architects will share alternatives for the community building direction in a similarly loose style (see OBR scope of work below). We will share these first alternatives for City staff to confirm the designs meet the project goals.
5. Draft Master Plan Alternatives: Based on review and feedback on the loose alternatives, SDG will prepare three (3) alternatives for the park. The plans will be computer rendered for sharing with the public at large, the Ad Hoc Committee, and City Council.
6. Consultant Reviews: Each alternative will be studied by our consultant team:
• Architect, OBR will review the site design and provide input. • Civil Engineer, Leppert Engineering will prepare conceptual grading, on-site utility plans, and preliminary earthwork calculations.
• Electrical Engineer, MPE will review the existing electrical system and electrical utilities and lighting, assess if they can be salvaged or need to be replaced.
Team feedback and consulting will assist in estimating anticipated construction costs.
7. Precedent Image Boards: Precedent image boards will be prepared. The boards will contain design, program, and material imagery to further reinforce the vision of each master plan alternative.
8. OPTIONAL Simulations of Alternatives: If requested, SDG will provide graphic simulations of each of the three (3) park design alternatives, once it is determined that the plans meet the needs of staff and stakeholders, simulations will be prepared. One (1) 3D visual simulation would be provided for each of the three (3) plan alternatives.
9. Architectural Design: OBR will provide the following alternatives for the community building. Scheme 1 will include addition to, or modernization of, the existing structure.
Scheme 2 will include demolition and replacement with a new structure. • Initial space plans, program spreadsheets, inspiration imagery and preliminary floor plans and preliminary elevations to assist the Ad hoc Committee and Council select one scheme to move forward.
• As deemed appropriate by City staff, OBR will meet with the building user group to understand their current and future needs.
10. Estimate of Probable Cost: A rough order of magnitude construction cost estimate will be provided for each park and building alternative.
Task 2 – Final Master Plan
1. Final Master Plan: We anticipate that the City will provide direction for the preferred park master plan that may include a recommendation to move forward with one alternative, or with a final alternative that uses a combination of features. The plan will be illustrative in nature, computer rendered, and will include park amenities, site furnishings, lighting, a conceptual plant palette, and a design statement.
2. Consultant Reviews: The final Master Plan will be studied by our consultant team:
• Architect, OBR will review the site design and provide input. • Civil Engineer, Leppert Engineering will prepare conceptual grading, on-site utility plans, and preliminary earthwork calculations.
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3 • Electrical Engineer, MPE will coordinate locations of new proposed electrical with new building layout, estimate service size and location of new gear, provide park lighting locations, with specifications that meet the City lighting ordinance and meet the required footcandles to the IES standard light levels.
Team feedback and consulting will assist in estimating anticipated construction costs.
3. Precedent Image Boards: Precedent image boards will be prepared for the final master plan. The boards will contain design, program, and material imagery which further reinforce the vision of the master plan.
4. Simulations: A 3D visual simulation will be prepared for the Final Master Plan. This graphic will be an invaluable tool to depict the alternatives from a variety of angles and clearly illustrate the composition and character of the spaces being proposed. The simulation will be in a high-resolution format and suitable for use by the City in press releases and promotional materials.
5. Architectural Design: We anticipate that the City will select one scheme to move forward.
Based on the feedback received, OBR will further progress the selected scheme to include more detailed floor plans, exterior 3D renderings, and colored elevations.
6. Estimate of Probable Cost: The rough order of magnitude construction cost estimate will be provided for the park and building improvements.
7. Final Master Plan Submittal: Based on City feedback, the design team will provide one round of minor revisions to the final illustrative site plan.
8. OPTIONAL Phasing Strategy: If requested, the design team will develop a phasing strategy for the park improvements and building based on the City and Community’s prioritization of the park program.
9. OPTIONAL Final Master Plan Report: If requested, we will prepare an illustrative report will be prepared. This document will articulate the robust community engagement process, document the master plan alternatives, and the final master plan and supporting exhibits.
Task 3 – Meetings
Meetings are anticipated as follows, and as noted above.
1. Stakeholder Meeting (total of 1): As deemed appropriate by City staff, SDG & OBR will meet with the community building user group to understand their current and future needs.
2. Ad Hoc Committee Presentations (total of 2): The design team will meet with the Ad Hoc Committee at key points during the design process. A PowerPoint presentation will be prepared to illustrate the design process and final solutions.
3. City Council Presentations (total of 2): The design team will meet with City Council to present the draft alternatives and final master plan. A PowerPoint presentation will be prepared to illustrate the design process and final solutions. 16 October 20, 2025 Item 11
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4 4. City Staff Meetings (total of 12): We will meet with City staff for 12 in person and remote meetings during the course of the anticipated work.
5. OPTIONAL Meetings: If requested, we will be available to prepare & participate in additional meetings/presentations. We included an hourly time & materials allowance not to exceed $5,000 for additional meetings.
COST SUMMARY
Task 1 - Master Plan Alternatives (Lump Sum)
SDG $23,000.00
Architect (OBR) $17,050.00
Civil (Leppert) $18,590.00
Electrical (MPE) $6,270.00
Total $64,910.00
Task 2 – Final Master Plan (Lump Sum)
SDG $29,000.00
Architect (OBR) $26,950.00
Civil (Leppert) $4,565.00
Electrical (MPE) $4,180.00
Total $64,695.00
Task 3 – Meetings (Hourly T&M)
SDG $13,500.00
Architect (OBR) $5,500.00
Total $19,000.00
Reimbursable Expenses (Allowance) $1,000.00
TOTAL $149,605.00
OPTIONAL TASK COST SUMMARY
Optional 3D Illustrations During Task 1 (3 Alternatives) (LS) $7,000.00 Optional Phasing Strategy (Lump Sum) $4,200.00
Optional Final Master Plan Report (Lump Sum) $5,600.00
Optional Additional Meetings (Hourly T&M) $5,000.00
PROJECT ASSUMPTIONS AND EXCLUSIONS
This proposal has been prepared with the following assumptions and exclusions:
A. Construction documents, precise grading, drainage, electrical, and structural plans are not included.
B. Designing to LEED or SITES standards and/or associated documentation are excluded.
C. Permit processing and entitlement approvals (i.e. site development permit, planned development permit, etc.), not included.
D. Additional submittals not specifically outlined in this scope of work will be considered additional services.
E. Structural engineering and waterproofing services for site structures, walls, etc. are excluded.
F. Environmental documentation is excluded.
G. The creation of existing condition/irrigation as-built plans is excluded.
H. Preparation of operations & maintenance budget is not included. 17 October 20, 2025 Item 11
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5 I. Scope related to the Alvarado House is anticipated to be high-level feasibility. This scope does not include cost construction cost estimates for restoring and moving the Alvarado House or detailed architectural design.
FEE AND PAYMENT SCHEDULE
Fees will be charged for technical work, consultation, and additional services. Charges will be made for typing, as in the preparation of reports, and for time and costs of printing. No direct charges will be made for normal secretarial service, office management, or general accounting; these items are included in overhead.
ADDITIONAL AND HOURLY SERVICES
Hourly Rates
Principal Landscape Architect/President ............................................................................................... $300/hour Principal Landscape Architect/Partner .................................................................................................... $250/hour Principal/Studio Director ............................................................................................................................. $225/hour Associate Landscape Architect .................................................................................................................. $175/hour Senior Project Manager/Licensed Landscape Architect/Certified Arborist ................................. $155/hour Project Manager .............................................................................................................................................. $140/hour Senior Landscape Designer ........................................................................................................................... $125/hour Landscape Designer ........................................................................................................................................ $110/hour Clerical/Typist ................................................................................................................................................... $85/hour
Reimbursable Expenses
Reimbursable expenses such as reproduction printing, delivery service, soils testing, permits, parking, project specific supplies, etc., will be marked up by 10%.
In-house plotting will be charged per square-foot at the following rates: bond $2.00 per square-foot, vellum $3.00 per square-foot, mylar $4.00 per square-foot, and color $5.00 per square-foot. In-house color laser prints will be charged at $.50 for letter size, $.75 for legal size, and $1.00 for ledger size.
Sub-consultants
Expenses for consultants employed by Schmidt Design Group, Inc. will be marked up by 10%.
Mileage
Mileage in the interest of the client will be charged at the current U.S. General Services Administration Privately Owned Vehicle Mileage Reimbursement Rates.
Travel
Time spent in travel in the interest of the client will be charged at hourly rates. A minimum of one hour will be charged for any site visit. No more than eight (8) hours of travel time will be charged in any one day. Subsistence will be charged when it is necessary for personnel to be away from the office overnight.
Thank you for your consideration. We look forward to working with you on this exciting project. I Very truly yours,
____________________________
Glen Schmidt, FASLA
Principal
Schmidt Design Group, Inc.
September 24, 2025
18 October 20, 2025 Item 11
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:
TO: Honorable Mayor and City Councilmembers
FROM: Martin Boyd, Principal Engineer
Joe Bride, Public Works Director
Via Ashley Jones, City Manager
DATE: October 20, 2025
SUBJECT: Approval of AT&T Aerial to Underground Conversion Agreement for the Stratford Court North (1B) Utility Undergrounding District
REQUESTED ACTION/RECOMMENDATION:
Staff recommends the City Council approve the AT&T Aerial to Underground Conversion Agreement for the Stratford Court North (1B) Utility Undergrounding District with a cost of $78,100.50 (Attachment A) and authorize the City Manager to execute the Agreement.
BACKGROUND:
The City of Del Mar continues to implement the citywide Undergrounding Program (UP), which will remove utility poles and replace overhead cables for electricity and telecommunications with underground lines. A map of the planned citywide Utility Undergrounding Districts (UUDs) is included with this report as Attachment B.
On October 16, 2023, the City Council authorized the formation of Utility Undergrounding District 1B, also referred to as “Stratford Court North”. Stratford Court North was identified as the next district to proceed into design after Stratford Court South (UUD 1A) and Crest Canyon (UUD X1A). Stratford Court North includes 36 poles and 3,825 linear feet of overhead conversion involving 175 properties and 239 residences. There are approximately fifty properties requiring undergrounding of their private service lateral at the expense of the property owner. A map of Stratford Court North is included as Attachment C.
The City’s undergrounding construction activities are primarily for trenching and installation of conduit and substructures. This includes joint trench excavation, hand digging within proximity of protected trees and parallel existing utilities, exploratory potholes, asphalt resurfacing, concrete driveways and curbs restoration, installation of retaining walls, pedestrian ramp installation, hydroseed, irrigation repairs, traffic control and safety for vehicles and pedestrians, construction staging, storm water pollution prevention and erosion control, and other required construction activities.
The utility companies are responsible for cable and connections, services cutovers, cable poles, and overhead and pole removals.
1 October 20, 2025 Item 12
City Council Agenda Report
Approval of AT&T Agreement for Utility Undergrounding District 1B (Stratford Court North) October 20, 2025