Del Mar City Council
March 3, 2026

Table of Contents
3-3-2026 Regular Meeting Agenda
Item 1 - Minutes
Item 2 - 3-3-26 List of Demands Packet
Item 4 - Civic Solutions Agreement
Item 5 - Housing Legal Services Agreement
Item 6 - Parks & Rec Appointment
Item 7 - Undergrounding Program Advisory Committee Appointment Item 8 - SSMP Update
Item 9 - Watermark Regulatory Housing Agreement
Item 10 - DRB Interview & Appointment
Item 11 - 2025 Housing Element APR
Item 12 - FY25 Final Report & FY26 MY Report
Item 13 - UP Updated Long-Term Cash Flow Analysis
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Del Mar City Council Meeting Agenda
City of Del Mar, Town Hall
1050 Camino del Mar, Del Mar, California 92014
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Civility Works: The Del Mar Code of Civil Discourse: Together we will promote inclusion; listen to understand; show respect; be clear and fair; and focus on the issue.

Regular Meeting
Tuesday, March 3, 2026 at 4:30 PM
Public Participation/Comment: Members of the public can participate in City Council meetings in-person or via written comment (Red Dot). Anyone may address the City Council for up to three minutes, at the Mayor’s discretion, on items on the agenda.

Members of the public wishing to speak on items not on the agenda may do so under Public Oral Communications. Agenda items may be addressed in any order at the discretion of the Mayor. When addressing the Council, please state your name for the record. Any electronic presentations must be received before 9 a.m. on the date of the Council meeting. No PowerPoint presentations can be loaded during the meeting.

In-Person Participation: Please submit a completed “Speaker Slip”, including the item number you wish to speak on, to the City Clerk prior to the Mayor announcing the agenda item. The forms are located near the door at the rear of the Meeting Room. When called to speak, please approach the podium and state your name for the record.

Written Comments: Members of the public can participate in the meeting by submitting a written red dot comment via email to [email protected]. The deadline to submit written comments is 12 p.m. on the day of the meeting and the subject line of your email should clearly state the agenda item you are commenting on.

Viewing the Meeting and Access to Agenda Materials: Members of the public can watch the meeting live on the City’s website at: http://delmar.12milesout.com/Video/Live and on Cable TV Spectrum Ch. 24, AT&T Ch. 99 starting at 4:30 PM. Agenda materials and communications from the public on agenda items, “Red Dots”, are available on the City’s website:
http://www.delmar.ca.us/AgendaCenter and a hard copy of the agenda materials are available at Del Mar City Hall and the Del Mar Library during their business hours.

Assistance for Persons with Disabilities: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Administrative Services Department at 1050 Camino del Mar or by calling (858) 755-9313.

Notification of at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

Tracy Martinez
Mayor
John W. Spelich
Deputy Mayor
Terry Gaasterland
Council Member
Dan Quirk
Council Member
Ashley Jones
City Manager
Christina Cameron
City Attorney
Sarah Krietor
Administrative Services
Manager/City Clerk
Del Mar City Council Regular Meeting March 3, 2026
Agenda Page 2
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us I. CALL TO ORDER/ROLL CALL
II. CITY ATTORNEY CLOSED SESSION REPORT
III. PLEDGE OF ALLEGIANCE
IV. PUBLIC ORAL COMMUNICATIONS
Each person wishing to speak before the City Council on any matter not on the agenda shall submit a “Speaker Slip” to the City Clerk when Public Oral Communication is announced. Each speaker will have up to three (3) minutes to speak at the discretion of the Mayor and may be asked clarifying questions. Information received during Public Oral Communication may be received, placed on a future agenda, or referred to the City Manager by the City Council. State law generally precludes the City Council from discussing or acting upon any topic presented during oral communications that is not described on the posted agenda.

Note: there is a time limit of 30 minutes for this section of public communications and each speaker will be heard in the order of the submission of their speaker slip. Speakers who have turned in a speaker slip prior to the time oral communications was called on the agenda, but were not heard during the initial time period shall be called to speak at the end of the agenda.

V. COMMUNITY ANNOUNCEMENTS
VI. CITY MANAGER’S REPORT
VII. CONSENT CALENDAR
All items listed on the Consent Calendar are considered to be routine and will be acted upon with one motion. There will be no separate discussion of these items unless a member of the City Council or the public so requests, in which event, the item will be pulled from the Consent Calendar and considered separately after the motion to approve the Consent Calendar. If you wish to remove an item from the Consent Calendar, please submit a “Speaker Slip” to the City Clerk.

1. Approval of Minutes: February 17, 2026, Regular Meeting Recommended Action: Approve Minutes.

Reference: Clerk’s Minutes Book

2. Ratification of List of Demands dated March 3, 2026
Recommended Action: Ratify the List of Demands.

Reference: Clerk’s File No. 201-3
Del Mar City Council Regular Meeting March 3, 2026
Agenda Page 3
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us

3. Waiver of Reading of Ordinances on Agenda
Recommended Action: Waive Reading of Ordinances.

Reference: Clerk’s File No. 401-4

4. Agreement with Civic Solutions, Inc. for Contract Planning Services Recommended Action: Staff recommends that the City Council: 1) Approve a Professional Services Agreement (Agreement) with Civic Solutions, Inc. (Attachment A) to continue providing contract as-needed planning services from February 4, 2026, through February 4, 2027; and 2) Authorize the City Manager to execute the Agreement and any subsequent amendments provided for under the Agreement contingent upon satisfactory performance by the consultant.

Reference: Clerk’s File No. 406-1

5. Agreement for As-Needed Housing Legal Services
Recommended Action: Staff recommends the City Council: 1) Approve a professional services agreement (Agreement) with Goldfarb & Lipman, LLP (Goldfarb & Lipman) (Attachment A) to provide as-needed housing legal services for an initial three-year period March 3, 2026, through March 3, 2029; and 2) Authorize the City Manager to execute the Agreement and any subsequent term extension amendments provided for under the Agreement contingent upon satisfactory performance by the consultant firm.

Reference: Clerk’s File No. 406-1

6. Parks and Recreation Committee Appointments
Recommended Action: The City Council Liaisons to the Parks and Recreation Committee (Committee) recommend that the City Council: 1) Reappoint Lynn Gaylord as a voting member to the Committee to serve a second full three-year term starting March 3, 2026, and ending on March 31, 2029; and 2) Appoint Rebecca Dembitsky to serve a first term as a voting member to the Committee for a full three-year term starting March 3, 2026, and ending on March 31, 2029

Reference: Clerk’s File No. 401-5

7. Undergrounding Program Advisory Committee Appointments Recommended Action: The City Council Liaisons to the Undergrounding Program Advisory Committee recommend that the City Council reappoint Shirli Weiss and Tom McGreal to the Undergrounding Program Advisory Committee (UPAC) as voting members to serve full three-year terms starting March 3, 2026, and ending on March 31, 2029.

Del Mar City Council Regular Meeting March 3, 2026
Agenda Page 4
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Reference: Clerk’s File No. 401-5

8. Sewer System Management Plan (SSMP) Update
Recommended Action: Staff recommends that the City Council 1) Adopt a Resolution (Attachment A) approving the updated City of Del Mar Sewer System Management Plan (Exhibit A to Attachment A); and 2) Authorize the City Manager to approve future administrative clarifications/updates to the Sewer System Management Plan.

Reference: Clerk’s File No. 906-1

9. Affordable Housing Regulatory Agreement with Watermark DM, L.P., an Arizona Limited Partnership, for the Watermark Del Mar Multi-unit Residential Development at 2250 San Dieguito Drive (APN: 299-100-51-00) Recommended Action: Staff recommends the City Council adopt a Resolution (Attachment A) authorizing the City Manager to execute an Affordable Housing Regulatory Agreement (Regulatory Agreement) (Exhibit A to Attachment A) with Watermark DM, L.P., an Arizona limited partnership (Developer), restricting 10 of the 50 units in the approved Watermark Del Mar Project (Development) as longterm affordable housing.

Reference: Clerk’s File No. 303-1
VIII. BOARD AND COMMISSION APPOITMENTS

10. Design Review Board Interviews and Appointment
Recommended Action: Staff recommends that the City Council review the Citizen Interest Forms (Attachment A), interview the applicants, and appoint one resident to serve as a voting member on the Design Review Board for a full four-year term effective March 3, 2026, and expiring on March 31, 2030.

Reference: Clerk’s File No. 401-5
IX. COUNCIL MEETING RECESS
X. CITY COUNCIL OTHER BUSINESS

11. Authorization to Submit 2025 Housing Element Annual Progress Report Recommended Action: Staff recommends the City Council authorize submittal of the City of Del Mar’s (City) 2025 Housing Element Annual Progress Report (APR) (Attachment A) to the State Department of Housing and Community Development (HCD) and Governor’s Office of Land Use and Climate Innovation (LCI).

Del Mar City Council Regular Meeting March 3, 2026
Agenda Page 5
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us Reference: Clerk’s File No. 304-7

12. Fiscal Year 2024-25 Final Financial Report and Fiscal Year 2025-26 Mid-Year Financial Report

Recommended Action: Staff recommends that the City Council: 1) Receive the June 30, 2025 Annual Comprehensive Financial Report (ACFR) and Fiscal Year 2024-25 Final Financial Report; 2) Review the Fiscal Year 2025-26 Mid-Year Financial Report; and 3) Approve Resolution (Attachment A) amending the FY 2025-26 Operating and Capital Budget as included in Exhibit A, authorizing net revenue adjustments totaling $5,673,620 million and net expenditure adjustments totaling $1,325,660, and authorizing unspent FY 2024-25 encumbrances and continuing appropriations to be carried over to FY 2024-25 as included in Attachment B totaling $9,071,519 in expenditures and $3,924,755 in revenues.

Reference: Clerk’s File No. 202-5

13. Undergrounding Program Updated Long-Term Cash Flow Analysis Recommended Action: Staff recommends the City Council: 1) Receive a presentation on the Undergrounding Program updated long-term cash flow analysis; 2) Direct City staff to proceed with Scenario 2, advancing the design of Beach Colony (2) and 25th Street and phased construction of District 2; 3) Direct City staff to evaluate cash flows and phased construction for all upcoming districts; and 4) Direct staff to update the Finance-As-You-Go modeling previously presented in November 2024, to evaluate future opportunities for strategic and fiscally responsible financing to accelerate Undergrounding Program completion and reduce overall costs.

Reference: Clerk’s File No. 1001-1
XI. REGIONAL ORGANIZATION REPORTS
A Councilmember assigned as a liaison to a regional organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report unless the item of business within the report is described in the agenda.

A. Clean Energy Alliance JPA (CEA) Board of Directors (Spelich/Gaasterland) B. CSA-17 Ambulance District Advisory Board (Martinez)
C. Fire Governance Board, Solana Beach/Del Mar/Encinitas (Martinez/Spelich) D. League of California Cities – San Diego Chapter (Martinez/Spelich) E. North County Transit District (NCTD) (Martinez/Spelich) F. Regional Solid Waste Association (Spelich/Quirk)
G. San Diego Association of Governments Board (SANDAG)
(Gaasterland/Martinez/Spelich)
H. SANDAG Borders Committee (Gaasterland)
I. SANDAG Regional Planning Committee (Martinez)
Del Mar City Council Regular Meeting March 3, 2026
Agenda Page 6
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us J. SANDAG Shoreline Preservation Working Group
(Gaasterland/Spelich/Martinez)
K. SANDAG LOSSAN Executive Task Force (Gaasterland/Martinez) L. San Diego Metropolitan Wastewater Commission/JPA (Worden) M. San Dieguito River Valley Regional Open Space Park JPA –Executive Committee (Gaasterland/Martinez)
N. Other Regional Organization Reports
XII. COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY ORG REPORTS A Councilmember assigned as a liaison to a City Committee, Council Subcommittee OR Community Organization may make a written or oral report. State law precludes the Council from commenting on, discussing, or acting on a report, unless the item of business within the report is described in this agenda.

A. Civic Center Operations Guide Subcommittee (Spelich/Gaasterland) B. Del Mar Community Connections (Martinez/Spelich)
C. Del Mar Village Association (Gaasterland/Martinez)
D. Finance Committee (Spelich)
E. Housing Subcommittee (Gaasterland/Martinez)
F. Human Resources Subcommittee (Gaasterland/Martinez)
G. Legislative Subcommittee (Martinez/Spelich)
H. Measure Q Citizen Oversight Committee (Quirk/Gaasterland) I. Parks and Recreation Committee (Martinez/Quirk)
J. Del Mar Railroad Subcommittee (Gaasterland/Martinez) K. Lagoon Committee (Spelich)
L. Planning Process Subcommittee (Includes Sea-Level Rise Adaptation Plan Implementation (Gaasterland/Spelich)
M. Shores Park Master Plan Ad-Hoc Advisory Committee (Gaasterland/Spelich) N. Sustainability Advisory Committee (Martinez/Gaasterland) O. Traffic and Parking Advisory Committee (Quirk/Spelich) P. Undergrounding Program Advisory Committee (Spelich/Martinez) Q. Other Committee-Subcommittee Reports
XIII. UPCOMING AGENDA ITEMS
The following topics/items are tentatively planned for upcoming agendas. The title, wording, and planned date for these items are subject to change. Final agendas are posted at City Hall 72 hours in advance of the meetings and are also posted on our web site with the accompanying staff report. Please watch our web site:
www.delmar.ca.us for City Council Agendas.

Del Mar City Council Regular Meeting March 3, 2026
Agenda Page 7
1050 Camino del Mar, Del Mar, CA 92014 www.delmar.ca.us March 17, 2026
FY 2024-25 Measure Q Citizen Oversight Committee Review presentation Donation and Grant Acceptance Policy
Public Review Period for Draft San Dieguito Shoreline MND Initial Consideration of EP25-049
XIV. CERTIFICATION
I, Sarah Krietor, Administrative Services Manager/City Clerk for the City of Del Mar, hereby certify that a copy of this agenda was posted at City Hall on the 25th day of February, 2026 at approximately 6:20 p.m.
___________________________________________ 2/25/2026
Sarah Krietor, Administrative Services Manager/ Date
City Clerk

CITY OF DEL MAR

CITY COUNCIL REGULAR MEETING MINUTES
FEBRUARY 17, 2026
City of Del Mar Town Hall
1050 Camino del Mar, Del Mar California 92014
And via teleconference
5001 W 110th St, Overland Park, KS 66211
The minutes set forth the actions taken by the City Council on the matters stated. Audio/video recordings of the City Council proceedings are retained for a period of ten years, in accordance with the City's Records Retention Schedule. Audio/video recordings, as well as written materials presented to the City Council, including Red Dots (materials provided to the City Council after the agenda has published), are available on the City’s website at www.delmar.ca.us/AgendaCenter or by contacting the Administrative Services Department at (858) 755-9313.

CALL TO ORDER
Mayor Tracy Martinez called the Regular Meeting to order at 4:30 p.m.

ROLL CALL

Present: Mayor Tracy Martinez; Deputy Mayor John Spelich; Councilmembers Terry Gaasterland and Dan Quirk (participated remotely)

CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Christina Cameron reported that February 17, 2026, Council Closed Session was cancelled and will be rescheduled.

PLEDGE OF ALLEGIANCE
Mayor Martinez led the Pledge of Allegiance.

PUBLIC ORAL COMMUNICATIONS
Mayor Martinez opened public oral communications and the following people spoke:
1) Amy Cheshire with donations of time from Beth Westburg and Cathy Isom 2) Camilla Rang
3) Diana Kutlow, representing Senator Blakespear’s office Mayor Martinez closed public oral communications.

CITY COUNCIL COMMUNITY ANNOUNCEMENTS
Mayor Martinez expressed gratitude to the Del Mar Village Association, City lifeguards, and community members for a successful beach cleanup event on Valentine’s Day.

CITY MANAGER’S REPORT
City Manager Ashley Jones reported on the absolute work window for the San Diego Association of Government’s Del Mar Bluffs Phase 5 Stabilization Project that will primarily happen in the railroad rightof-way between 8th Street and Coast Boulevard and south of 6th Street from February 20 – 23, 2026.

City Manager Jones also reported on the Jimmy Durante Boulevard Bluff Stabilization Project, the related upcoming road closures and detours, and the City’s efforts to inform the public about project impacts through the Del Mar Weekly and related e-blasts.
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CONSENT CALENDAR
Senior Management Analyst Kseniia Izgarskaia read the titles of the items included on the Consent Calendar. There were no public speakers for the consent calendar items.

IT WAS MOVED BY COUNCILMEMBER GAASTERLAND, SECONDED BY MAYOR MARTINEZ TO APPROVE THE CONSENT CALENDAR ITEMS 1, 2, 3, 7, AND 8. (VOTE 4-0) Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmembers Gaasterland and Quirk; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.

ITEM 1: APPROVAL OF MINUTES: FEBRUARY 3, 2026, REGULAR AND SPECIAL MEETING (CLERK’S MINUTES BOOK)
Council approved the minutes, on consent.

ITEM 2: RATIFICATION OF LIST OF DEMANDS, DATED FEBRUARY 17, 2026 (CLERK’S FILE NO. 201-3)
Council approved the list of demands, on consent.

ITEM 3: WAIVER OF READING OF ORDINANCES ON AGENDA (CLERK’S FILE NO. 401-4) Council waived the reading of ordinances, on consent.

ITEM 4: AWARD OF CONSTRUCTION CONTRACT AND RELATED TASK ORDERS FOR THE JIMMY DURANTE BOULEVARD PAVEMENT REHABILITATION PROJECT (CLERK’S FILE NO. 601-4)
The item was pulled from the Consent Calendar by Councilmember Quirk for presentation and discussion. A presentation was provided by Principal Engineer Karen Falk, with Public Works Director Joe Bride available to answer questions. Council questions focused on the current favorable market conditions resulting in lower project bids; whether there is an opportunity to rebid other projects, take advantage of the market trends, and secure cost savings; approximate budget for repaving and options to reinvest savings in other projects.

Council discussion focused on how the changes in engineering estimates for consultant services affect construction costs, billable hours, and other cost factors; and opportunities and timing to accelerate other projects due to current cost saving.

IT WAS MOVED BY COUNCILMEMBER GAASTERLAND, SECONDED BY DEPUTY MAYOR SPELICH TO: 1) AWARD A $1,302,420 CONSTRUCTION CONTRACT TO

HAZARD CONSTRUCTION ENGR LLC FOR THE JIMMY DURANTE BOULEVARD PAVEMENT REHABILITATION PROJECT; 2) AWARD A $157,265 TASK ORDER TO DUDEK FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES; 3) AWARD A $26,465 TASK ORDER TO NOVA SERVICES, INC FOR GEOTECHNICAL SERVICES AND LABORATORY TESTING; 4) AWARD A $27,200 TASK ORDER

AMENDMENT TO MICHAEL BAKER INTERNATIONAL FOR ENGINEERING CONSTRUCTION SUPPORT; 5) APPROVE A $130,242 PROJECT CONTINGENCY EQUAL TO 10% OF THE CONSTRUCTION COST; AND 6) AUTHORIZE THE CITY

MANAGER TO EXECUTE THE REQUIRED DOCUMENTS AND ANY CONSTRUCTION

CHANGE ORDERS OR TASK ORDER AMENDMENTS WITHIN THE PROJECT CONTINGENCY NECESSARY TO COMPLETE THE WORK. (VOTE 4-0)
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Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmembers Gaasterland and Quirk; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.

ITEM 5: AUTHORIZATION TO APPLY FOR STATE GRANT FUNDS IN SUPPORT OF THE SAN

DIEGUITO LAGOON LEVEE, HABITAT ENHANCEMENT, AND TRAIL PROJECT (CLERK’S FILE NO. 201-13, 1306-23)
This item was pulled from the Consent Calendar by Councilmember Quirk for questions and discussion. An introduction to the item was provided by City Manager Jones, who clarified the scope and intent of the item is not related to the Riverpath project planned for the south side of the San Dieguito Lagoon.

IT WAS MOVED BY DEPUTY MAYOR SPELICH, SECONDED BY COUNCILMEMBER GAASTERLAND TO: 1) ADOPT RESOLUTION 2026-09, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO APPLY FOR CALIFORNIA OCEAN PROTECTION COUNCIL SB 1 SEA LEVEL RISE ADAPTATION GRANT PROGRAM FUNDS”; ADOPTED RESOLUTION 2026-10 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO APPLY FOR CALIFORNIA STATE COASTAL CONSERVANCY GRANT PROGRAM FUNDS; AND 2) AUTHORIZE

THE CITY MANAGER TO APPROVE AND EXECUTE ALL AGREEMENTS AND RELATED DOCUMENTS NECESSARY FOR BOTH GRANT OPPORTUNITIES. (VOTE 4-0)
Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmembers Gaasterland and Quirk; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.

ITEM 6: TASK ORDER AMENDMENT WITH MICHAEL BAKER INTERNATIONAL TO UPDATE THE PHASE 2 ENGINEERING DESIGN AND COST ESTIMATE FOR THE SAN

DIEGUITO DRIVE IMPROVEMENT PROJECT IN PREPARATION FOR THE BID PROCESS (CLERK’S FILE NO. 406-1)
This item was pulled from the Consent Calendar by Councilmember Quirk for discussion.

An introduction to the item was provided by City Manager Jones, who clarified the scope and intent of the item. A presentation was provided by Principal Engineer Martin Boyd, with Public Works Director Joe Bride available to answer questions. Council questions and discussion focused on the scope of work to be completed by the consultant and whether the project design needs to be updated to match the current field conditions to minimize potential future change orders and clarify the work for the contractor.

IT WAS MOVED BY COUNCILMEMBER GAASTERLAND, SECONDED BY DEPUTY MAYOR SPELICH TO: 1) APPROVE A $16,520 TASK ORDER AMENDMENT WITH MICHAEL BAKER INTERNATIONAL (MBI) TO PROCEED WITH PHASE 2 DESIGN

UPDATES AND BID SUPPORT FOR THE SAN DIEGUITO DRIVE IMPROVEMENT PROJECT; APPROVED A $5,000 CONTINGENCY; AND 2) AUTHORIZE THE CITY

MANAGER TO EXECUTE THE TASK ORDER AMENDMENT AND ANY SUBSEQUENT AMENDMENTS WITHIN THE CONTINGENCY. (VOTE 4-0)
Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmembers Gaasterland and Quirk; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.
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ITEM 7: SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING DEL MAR MUNICIPAL CODE SECTION 8.04 TO REGULATE THE DIGGING OF HAZARDOUS HOLES ON THE PUBLIC BEACH (CLERK’S FILE NO. 401-4, 401-9) Council adopted Ordinance 1027, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, ADDING CHAPTER 8.04.100 TO THE DEL MAR

MUNICIPAL CODE REGULATING THE DIGGING OF HAZARDOUS HOLES ON THE PUBLIC BEACH”, on consent.

ITEM 8: INTERIM FIRE PREVENTION STAFFING AND AMENDMENT TO COST SHARING

AGREEMENT WITH THE CITY OF SOLANA BEACH FOR FIRE TRANSITION MANAGEMENT SERVICES (CLERK’S FILE NO. 1101-8)
Council approved Resolution 2026-08 “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF DEL MAR, CALIFORNIA, AMENDING THE COMPENSATION PLANS FOR

FIRE EMPLOYEES AND MISCELLANEOUS, PART-TIME, TEMPORARY AND HOURLY EMPLOYEES”, approved the First Amendment to the Cost Sharing Agreement with the City of Solana Beach to add provisions related to Interim Fire Prevention positions; and authorized the City Manager to negotiate and execute the final the amendment and fill interim, part-time fire prevention positions on a temporary basis, on consent.

PUBLIC HEARING
ITEM 9: ADOPTION OF RESOLUTION TO DECLARE THE CITY-OWNED 10TH STREET VACANT LOT EXEMPT SURPLUS LAND PER SURPLUS LANDS ACT (APN 300-093- 17) (CLERK’S FILE NO. 303-1, 1306-23)
An introduction to the item was provided by City Manager Jones. A presentation was provided by Principal Planner Amanda Lee, with Planning and Community Director Karen Brindley available to answer questions.

Council questions focused on opportunities for grant funding, including state grants; whether the City has options regarding low-income units and if the City will retain ownership and control over the lot; parking options and if any of them are required; feasible number of units and clarification that approval of this item does not constitute a firm Council commitment to build a certain number of units; role of the Design Review Board (DRB) in reviewing any future project on the site; whether there are opportunities to build very low income units on this site; and whether using grants for construction or partnering with non-profit organizations can minimize supplementing the project from the general fund.

Mayor Martinez opened the item to public comment and the following people spoke:
1) Diana Kutlow, representing Senator Blakespear’s office 2) Kurt Kicklighter
3) Rick Ehrenfeld
4) Camilla Rang
Mayor Martinez closed the item to public comment.

Council discussion focused on the importance of maintaining privacy for neighboring properties and the ensuring sufficient parking spaces for the developed property; clarification that design decisions will be 4 March 3, 2026 Item 1
City Council Regular Minutes
February 17, 2026

made at a future date; and the importance of taking the recommended action to facilitate future development of the site in compliance with the City’s certified Housing Element.

IT WAS MOVED BY DEPUTY MAYOR SPELICH AND SECONDED BY MAYOR MARTINEZ TO APPROVE RESOLUTION 2026-11 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL

MAR, CALIFORNIA DECLARING THE VACANT CITY-OWNED REAL PROPERTY LOCATED WITHIN THE CITY’S CIVIC CENTER, AND IDENTIFIED IN THE CITY’S STATE-CERTIFIED 6TH CYCLE

HOUSING ELEMENT AS A SITE FOR LOWER INCOME HOUSING DEVELOPMENT TO MEET A PORTION OF THE CITY’S REGIONAL HOUSING NEEDS ALLOCATION (RHNA), IS EXEMPT SURPLUS LAND. (Vote 4-0)
Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmembers Gaasterland and Quirk; Noes: 0; Recuse: 0; Absent: 0; Abstain: 0.

COUNCIL MEETING RECESS:

The City Council took a meeting recess from approximately 6:10 p.m. to 6:20 p.m.

ITEM 10: APPROVAL OF THE SHORT-TERM RENTAL PERMIT FEE (CLERK’S FILE NO. 204- 2, 301-19)
Councilmember Gaasterland provided a statement regarding her recusal from participating in this agenda item.

An introduction to the item was provided by City Manager Jones. A presentation was provided by Associate Management Analyst Nestor Machado. Finance Manager/Treasurer Marco Camacho and Planning and Community Development Director Karen Brindley were available to answer questions.

Council questions focused on estimated costs attributable to staff time built into the proposed fee, cost of the software platform, and public noticing fees and whether there will be future opportunities for Council to perform annual review of the program and adjust the fees based on actual expenses.

Mayor Martinez opened the item to public comment and Laura Demarco spoke. Mayor Martinez closed the item to public comment.

Council discussion focused on the importance of obtaining real data in the future to analyze the program and make adjustments, if needed; importance of establishing an STR Permit fee in order to move forward with the program and that it is crucial to get the fees in place in order to move forward with the implementation of the program; and understanding that STR owners in Del Mar have been operating without paying Transient Occupancy Tax or STR Permit fees, unlike other jurisdictions.

IT WAS MOVED BY DEPUTY MAYOR SPELICH AND SECONDED BY COUNCILMEMBER QUIRK TO ADOPT RESOLUTION 2026-12 APPROVING “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF DEL MAR, CALIFORNIA, ADOPTING THE CITY OF DEL MAR SHORT-TERM RENTAL PERMIT FEE” AND RESOLUTION 2026-13 “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL MAR, CALIFORNIA, RESCINDING AND REPLACING RESOLUTION 2022-73 AND

APPROVING CREDIT CARD, DEBIT CARD, AND ELECTRONIC FUND TRANSFER PROCESSING FEES TO BE PASSED ON THE CUSTOMER” (VOTE 3-0-1 WITH COUNCILMEMBER

GAASTERLAND RECUSED)
Ayes: Mayor Martinez; Deputy Mayor Spelich; Councilmember Quirk; Noes: 0; Recuse: Councilmember Gaasterland; Absent: 0; Abstain: 0.
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CITY COUNCIL OTHER BUSINESS
ITEM 11: UNDERGROUNDING PROGRAM UPDATES AND UPAC PROJECT EFFICIENCY SUBCOMMITTEE PRESENTATION (CLERK’S FILE NO. 1001-2)
An introduction to the item was provided by City Manager Jones. A presentation was provided by Principal Engineer Martin Boyd, with San Diego Gas & Electric (SDG&E) representative Kelly Fitzgerald available to provide comments.

Council questions focused on the variations in cost per linear foot and whether lower Stratford South and Crest Canyon costs will update Districts 2 and 3 estimates; review of Stratford paving estimates at the Goals and Priorities Workshop; timing of the engineer’s estimate, inclusion of contingency, and Council review prior to bidding; updated Measure Q cash flows and future financial reporting following Enterprise Resource Planning (ERP implementation); contractors’ approach consistency across districts; whether SDG&E wires must be removed before communications work proceeds; bird nesting season impacts and lagoon cultural monitoring costs. Council requested clarification on why not all property owners have been notified to proceed with their lateral work; whether contingency is typically higher during design than after final design and bids are received; the type of AT&T communications on the poles and their planned upgrades; the San Dieguito Drive construction timeline; and factors delaying the homeowners’ portion of the project.

Mayor Martinez opened the item to public comment and Laura Demarco spoke. Mayor Martinez closed the item to public comment.

Council discussion focused on the importance of road access for emergency vehicles and residents, appropriate traffic control measures, and the positive feedback Council received regarding the contractor’s courteous interactions with the residents.

A second presentation was provided by the Undergrounding Program Advisory Committee (UPAC) project efficiency subcommittee, represented by UPAC Member/Subcommittee Chair Adam Wallace and UPAC Member Tom McGreal. Council questions focused on SDG&E costs compared to other utility providers such as Southern California Edison (SCE) and Pacific Gas & Electric (PG&E); cost per foot comparison between Del Mar and other cities such as Laguna Beach and related factors. Council discussion focused on staff’s approach to minimizing the project costs and being fiscally prudent. Council commended staff’s project management efforts and the UPAC subcommittee’s informative presentation.

COUNCIL MEETING RECESS:

The City Council took a meeting recess from approximately 8:10 p.m. to 8:15 pm.

ITEM 12: UPDATE TO 2026 CITY COUNCIL REGIONAL AND LOCAL APPOINTMENTS (CLERK’S FILE NO. 401-1)
A brief presentation of the item was provided by City Manager Jones.

Mayor Martinez opened the item to public comment and there were no public speakers.

Council discussed the responsibilities and expectations of Council liaisons to the City advisory committees; advisory nature of committees; alignment of the committees’ work plans with Council Goals and Priorities and established City work plan.
6 March 3, 2026 Item 1
City Council Regular Minutes
February 17, 2026

Council consensus was to make the following changes to the 2026 Regional and Local Appointments: 1) Appoint Deputy Mayor Spelich as the sole Council liaison to the Finance and Lagoon committees, with no alternate Council liaison; 2) Appoint Deputy Mayor Spelich as the primary Council liaison to the Undergrounding Program Advisory Committee (UPAC) and Mayor Martinez as the alternate Council liaison.

REGIONAL ORGANIZATION AND COUNCIL COMMITTEES/SUBCOMMITTEES/COMMUNITY

ORGANIZATION REPORTS
City Council representatives reported on SANDAG Board of Directors, Clean Energy Alliance JPA, CSA17, Cal-Cities Policy Committee on Transportation, Public Works and Telecommunications.

Council directed staff to request that SANDAG present an update on the Trestle Bridge project and consider adjustments to formatting on future financial reports if possible.

ADJOURNMENT
Mayor Martinez adjourned the meeting at 8:55 p.m.

Kseniia Izgarskaia, Senior Management Analyst
7 March 3, 2026 Item 1

Vendor Payment Checks $ 88,537.45
Voids -
Electronic Fund Transfers (EFT) 41,040.67
Electronic Wires 112,139.08
Total $ 241,717.20
Approved by: Approved by:

Marco Camacho Tracy Martinez
Finance Manager/Treasurer Mayor
Date: Date:

Attachments: Check Registers

LIST OF DEMANDS

CITY OF DEL MAR
for
City Council Meeting
March 3, 2026
2/23/26
1 March 3, 2026 Item 2
02/12/2026
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City of Del Mar
1 11:52:02AM
apChkLst Final Page:

Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7533 2/13/2026 kay01 ADAM KAYE JAN-25 1/28/2026 COMM SRVCS JAN 3,525.00 3,525.00 Voucher: 7533
7534 2/13/2026 coa21 COAST NEWS GROUP 00159997 1/30/2026 AD - ORDIN INTRO 23.12 77.50 77.50 Voucher: 7534
7535 2/13/2026 cor07 CORODATA RECORDS MGT INCRS7148405 1/31/2026 STORAGE SRVCS JAN 166.98 166.98 Voucher: 7535
7536 2/13/2026 cor22 CORVEL CORPORATION 1969746 1/21/2026 MED MAINT - JAN 256.00 256.00 Voucher: 7536
7537 2/13/2026 dix01 DIXIELINE LUMBER CO 06-0629268 1/26/2026 OPERATING SUPP PW 211.97 Voucher: 7537 06-0630125 1/30/2026 OPERATING SUPP PW 113.14 06-0630056 1/30/2026 OPERATING SUPP PW 109.09
06-0631143 2/9/2026 OPERATING SUPP FIRE 83.93
06-0630361 2/3/2026 OPERATING SUPP PW 61.01
06-0631413 2/10/2026 OPERATING SUPP FIRE 7.33
06-0630432 2/3/2026 OPERATING SUPP PW 4.88 591.35
7538 2/13/2026 fer07 FERGUSON ENTERPRISES LLC, DBA FERGUSON WATERWORKS 0899968 2/2/2026 WATER METER PARTS 2,975.11 Voucher: 7538 0899558 1/28/2026 WATER METER PARTS 487.20 3,462.31 7539 2/13/2026 gra26 GRANICUS LLC Q-521285 2/10/2026 BOARDS/COMMISSIONS SFTWR 3,257.79 3,257.79 Voucher: 7539
7540 2/13/2026 opt03 OPTIMIZED INVESTMENT PARTNERS, LLC 1602 2/10/2026 INVSTMT SRVCS JAN 2,956.06 2,956.06 Voucher: 7540
7541 2/13/2026 pru01 PRUDENTIAL OVERALL SUPPLY132362762 1/30/2026 UNIFORMS PW - 1/30 74.22 74.22 Voucher: 7541
7542 2/13/2026 red04 REDFLEX TRAFFIC SYSTEMS INC INV0116086 1/31/2026 RED LIGHT CAMERA JAN 5,441.49 5,441.49 Voucher: 7542
7543 2/13/2026 tow05 TOWNSEND PUBLIC AFFAIRS INC 24753 2/1/2026 LEGISLATIVE SRVCS FEB 4,500.00 4,500.00 Voucher: 7543
7544 2/13/2026 wex01 WEX BANK 0496-00-495760-1 2/6/2026 GAS & OIL FIRE JAN 1,364.95 1,364.95 Voucher: 7544
Sub total for EFT GENERAL ACCOUNT US BANK: 25,673.65
Page: 1
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apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140732 2/13/2026 ada07 ADAMS, JENNIFER Ref000183522 2/5/2026 UB Refund Cst #00008504 572.89 572.89 Voucher: 140732
140733 2/13/2026 sbc03 AT&T 9391059863 2/1/2026 TELEPHONE JAN 670.98 670.98 Voucher: 140733
140734 2/13/2026 azt02 AZTEC LANDSCAPING INC, DBA AZTEC JANITORIAL J2256 1/31/2026 JANITORIAL SRVCS CH JAN 2,564.00 Voucher: 140734 J2257 1/31/2026 JANITORIAL SRVCS PW JAN 501.00 3,065.00 140735 2/13/2026 bad01 BADGER METER INC 1783753 1/30/2026 MAINT/REPAIR SUPP PW 373.90 Voucher: 140735 1783412 1/29/2026 MAINT/REPAIR SUPP PW 373.82 747.72 140736 2/13/2026 bal15 BALTAZAR HOME IMPROVEMENT INC 2059 1/23/2026 CARPET REPAIRS CH 675.00 675.00 Voucher: 140736
140737 2/13/2026 emb02 CHRISTOPHER J GIAQUINTA, DBA EMBROIDERY EXPRESS 872592 2/4/2026 EMBROIDERY SRVCS PW 129.01 129.01 Voucher: 140737
140738 2/13/2026 cin02 CINTAS 5316889002 2/5/2026 FIRST AID KIT SUPP PW 308.88 308.88 Voucher: 140738
140739 2/13/2026 cit07 CITY OF SAN DIEGO 1000441116 2/3/2026 PENSAQUITOS SEWER SYS 583.00 583.00 Voucher: 140739
140740 2/13/2026 sol01 CITY OF SOLANA BEACH 02102026 2/10/2026 OFF TRACK JAN 775.24 Voucher: 140740 221134 2/9/2026 PALOMAR TRNG FALL 25 142.00 917.24 140741 2/13/2026 coa10 COASTAL LIVESCAN SERVICES43612 1/31/2026 LIVESCAN SRVCS JAN 65.00 65.00 Voucher: 140741
140742 2/13/2026 cou01 COUNTY OF SAN DIEGO 01132026 1/13/2026 PARKING BAIL DEC 19,604.00 19,604.00 Voucher: 140742
140743 2/13/2026 dav24 DAVIS FARR LLP 4271 2/9/2026 AUDIT SRVCS JAN 7,930.00 7,930.00 Voucher: 140743
140744 2/13/2026 lee01 DCL ENTERPRISES INC DBA, LEE'S LOCK & SAFE 0000097459 2/4/2026 DOOR REPAIRS CS 395.00 395.00 Voucher: 140744
140745 2/13/2026 del06 DEL MAR AUTOMOTIVE SERVICE 051832 2/6/2026 VEH MAINT PW #392 173.93 Voucher: 140745 051835 2/6/2026 VEH MAINT PW #370 169.31 051804 2/4/2026 VEH MAINT PW #391 120.49
051810 2/4/2026 VEH MAINT PW #394 116.89
051825 2/5/2026 VEH MAINT PW #390 114.90 695.52
140746 2/13/2026 dun02 DUNN-EDWARDS PAINTS 2082A38591 2/2/2026 PAINT SUPP PW 68.37 Voucher: 140746 2082A38592 2/2/2026 PAINT SUPP PW 15.99 84.36 140747 2/13/2026 evo01 EVOLUTION ELECTRICAL, CONTRACTORS LLC 2330 1/30/2026 ELECTRICAL SRVCS PW 1,015.00 Voucher: 140747 2332 2/2/2026 ELECTRICAL SRVCS PW 487.50 1,502.50 Page: 2
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apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140748 2/13/2026 fis12 FISHER INTEGRATED INC 2335 2/2/2026 VIDEO STREAMING JAN 1,100.00 Voucher: 140748 2334 2/1/2026 VIDEO STREAMING DEC 850.00 1,950.00 140749 2/13/2026 gal02 GALLS LLC 033874503 1/27/2026 UNIFORMS CS 112.04 112.04 Voucher: 140749
140750 2/13/2026 gfo01 GFOA 00027999 1/26/2026 ACFR SUBMITTAL - FY25 505.00 505.00 Voucher: 140750
140751 2/13/2026 gol17 GOLDEN ERGONOMICS LLC 12068 2/9/2026 ERGO EVAL 375.00 375.00 Voucher: 140751
140752 2/13/2026 gra02 GRAINGER 9789132918 1/29/2026 MAINT/REPAIR SUPP PW 250.80 Voucher: 140752 9786345612 1/28/2026 MAINT/REPAIR SUPP PW 190.40 441.20 140753 2/13/2026 kul04 KULLY SUPPLY INC 696101 1/27/2026 MAINT/REPAIR SUPP PW 989.03 Voucher: 140753 696362 1/29/2026 MAINT/REPAIR SUPP PW 628.36 1,617.39 140754 2/13/2026 mar11 MARSHALLS INDUSTRIAL HARDWARE 797648/1 1/29/2026 TOOLS/EQUIP PW 417.83 417.83 Voucher: 140754
140755 2/13/2026 mar56 MARTINEZ, RHONDA 02052026 2/5/2026 PHCC EVENT RFND #2025-443 800.00 800.00 Voucher: 140755
140756 2/13/2026 mis13 MISSION COAST PLUMBING INC2740 1/29/2026 WATER HEATER CH 2,185.00 2,185.00 Voucher: 140756
140757 2/13/2026 nap01 NAPA AUTO PARTS 751387 1/15/2026 VEH MAINT SUPP PW 164.47 164.47 Voucher: 140757
140758 2/13/2026 con17 OCCUPATIONAL HEALTH CTRS, OF CALIFORNIA, A MEDICAL 89691932 1/27/2026 EMPLOYEE TESTING JAN 130.00 130.00 Voucher: 140758
140759 2/13/2026 pro24 PROGRESSIVE TECHNOLOGY, SECURITY SYSTEMS, INC 71303 2/3/2026 ALARM SRVCS CH 380.00 Voucher: 140759 71306 2/3/2026 ALARM SRVCS CH 380.00 760.00 140760 2/13/2026 san138 SAN DIEGO ELEVATOR & LIFTS7102565 2/5/2026 ELEVATOR MAINT CH FEB 200.00 200.00 Voucher: 140760
Page: 3
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apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140761 2/13/2026 sdg02 SAN DIEGO GAS & ELECTRIC0081 7377 2988 5 2/5/2026 UTILITIES JAN 9,625.80 Voucher: 140761 0066 5491 6833 1 2/5/2026 UTILITIES JAN 7,401.89 2100 0065 8024 7 2/5/2026 UTILITIES JAN 1,461.72
0067 3735 0888 1 2/5/2026 UTILITIES JAN 353.35
0099 5222 5392 9 2/3/2026 UTILITIES JAN 23.79
0096 3381 7034 7 2/5/2026 UTILITIES JAN 22.27
0096 3381 7034 7 12/5/2025 UTILITIES NOV 21.53
0096 3381 7034 7 1/7/2026 UTILITIES DEC 20.96
0085 7750 3585 7 2/5/2026 UTILITIES JAN 20.56
0066 5491 5032 1 2/3/2026 UTILITIES JAN 11.73
0096 3381 7034 7 11/5/2025 UTILITIES OCT -61.31 18,902.29 140762 2/13/2026 san20 SAN DIEGUITO RIVER PARK, A JOINT POWERS AUTHORITY 02102026 2/10/2026 OFF TRACK JAN 387.62 387.62 Voucher: 140762
140763 2/13/2026 sch43 SCHWARTZ, DANIEL 02052026 2/5/2026 PHCC EVENT RFND #2026-003 800.00 800.00 Voucher: 140763
140764 2/13/2026 sde01 SD ELECTRIC BIKE LLC, DBA SD ELECTRIC BIKE 15775 2/9/2026 ELEC BIKE MAINT CS 70.63 70.63 Voucher: 140764
140765 2/13/2026 ses01 SESAC 79974 12/31/2026 ANNUAL SESAC FEE 641.00 641.00 Voucher: 140765
140766 2/13/2026 sig12 SIGNA DIGITAL SOLUTIONS INC42695039 2/9/2026 COPIER CH FEB 812.64 812.64 Voucher: 140766
140767 2/13/2026 son02 SONSRAY MACHINERY LLC SWO084915 1/28/2026 LOADER REPAIR PW 8,666.96 8,666.96 Voucher: 140767
140768 2/13/2026 sou08 SOUTHWEST SIGNAL SERVICE84805 1/31/2026 SIGNAL MAINT JAN 490.42 Voucher: 140768 84806 1/31/2026 SIGNAL MAINT JAN 149.21 639.63 140769 2/13/2026 uni25 STAXUP - UNITS LLC 19319 2/5/2026 STORAGE CS FEB 289.85 289.85 Voucher: 140769
140770 2/13/2026 str31 STRONG MOBILE DIESEL LLC240001648 1/27/2026 BEACH CLNR MAINT PW 3,377.79 3,377.79 Voucher: 140770
140771 2/13/2026 ter01 TERMINIX INT CO LTD, PARTNERSHIP 468318895 1/27/2026 PEST CONTROL FIRE - JAN 85.86 85.86 Voucher: 140771
140772 2/13/2026 t-mo01 T-MOBILE USA INC 980755647 1/21/2026 TELEPHONE JAN 12.10 12.10 Voucher: 140772
140773 2/13/2026 und01 UNDERGROUND SERVICE ALERT, OF SOUTHERN CALIFORNIA 120260236 2/1/2026 CONT SRVCS JAN 216.40 Voucher: 140773 25-262432 2/1/2026 CONT SRVCS JAN 67.58 283.98 Page: 4
5 March 3, 2026 Item 2
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apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK (Continued)
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 140774 2/13/2026 wax02 WAXIE'S ENTERPRISES, LLC. DBA, WAXIE SANITARY SUPPLY 83765962 2/4/2026 JANITORIAL SUPPLIES 1,284.97 1,284.97 Voucher: 140774
140775 2/13/2026 zon02 ZONE TRAFFIC ENGINEERING, CONSULTING 25033-02REV1 1/31/2026 TRAFFIC ENGR SRVCS JAN 4,678.10 4,678.10 Voucher: 140775
Sub total for GENERAL ACCOUNT US BANK: 88,537.45
Page: 5
6 March 3, 2026 Item 2
02/12/2026
Check List
City of Del Mar
6 11:52:02AM
apChkLst Final Page:
56 checks in this report. Grand Total All Checks: 114,211.10 Page: 6
7 March 3, 2026 Item 2
02/19/2026
Check List
City of Del Mar
1 2:21:59PM
apChkLst Final Page:

Bank : gusbnk GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 4206 2/20/2026 irs01 IRS, UNITED STATES TREASURY Ben183685 2/20/2026 FEDERAL TAX: PAYMENT 40,418.46 40,418.46 Voucher: 4206
4207 2/20/2026 per01 PERS Ben183687 2/20/2026 PERS CONTRIBUTIONS: PAYMENT 57,320.30 57,320.30 Voucher: 4207
4208 2/20/2026 per02 PERS 457 Ben183689 2/20/2026 CALPERS 457 DEFERRED COMP: PAYMENT 2,738.26 2,738.26 Voucher: 4208
4209 2/20/2026 edd01 EMPLOYMENT DEVELOPMENT DEPT Ben183691 2/20/2026 STATE TAX: PAYMENT 11,662.06 11,662.06 Voucher: 4209
Sub total for GENERAL ACCOUNT US BANK: 112,139.08
Page: 1
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2 2:21:59PM
apChkLst Final Page:

Bank : eusbnk EFT GENERAL ACCOUNT US BANK
Check # Date Vendor Invoice Inv Date Description Amount Paid Check Total 7545 2/20/2026 mis07 107413 STATE ST BANK & TRUST, MS 107413 PLAN 401A Ben183681 2/20/2026 401A PLAN: PAYMENT 555.16 555.16 Voucher: 7545
7546 2/20/2026 mis08 303845 STATE ST BANK & TRUST, MS 457 PLAN OBI 303845 Ben183673 2/20/2026 MISSION SQUARE 457B: PAYMENT 10,474.82 10,474.82 Voucher: 7546
7547 2/20/2026 mis09 803808 STATE ST BANK & TRUST, MS RHS PLAN OBI 803808 Ben183683 2/20/2026 RETIREMENT HEALTH SAVINGS 3%: PAYMENT 748.81 748.81 Voucher: 7547
7548 2/20/2026 uni21 DEL MAR CITY EMPLOYEES ASSOC. Ben183675 2/20/2026 DMCEA DUES: PAYMENT 299.00 299.00 Voucher: 7548
7549 2/20/2026 nat15 NATIONAL BENEFIT SERVICES, LLC, FLEXIBLE BENEFITS DEPT Ben183679 2/20/2026 SEC. 125 FLEXIBLE SAVINGS ACCT: PAYMENT 1,856.19 1,856.19 Voucher: 7549
7550 2/20/2026 par21 U.S. BANK PARS FFC 6746022400, CITYDELMAR ATTN B BERGMAN Ben183677 2/20/2026 PUBLIC AGENCY RETIREMENT SRVCS: PAYMENT 1,433.04 1,433.04 Voucher: 7550
Sub total for EFT GENERAL ACCOUNT US BANK: 15,367.02
Page: 2
9 March 3, 2026 Item 2
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3 2:21:59PM
apChkLst Final Page:
10 checks in this report. Grand Total All Checks: 127,506.10 Page: 3
10 March 3, 2026 Item 2
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable Mayor and City Councilmembers
FROM: Nestor Machado, Associate Management Analyst
Karen Brindley, Planning and Community Development Director Via Ashley Jones, City Manager
DATE: March 3, 2026
SUBJECT: Agreement with Civic Solutions, Inc. for Contract Planning Services REQUESTED ACTION/RECOMMENDATION:

Staff recommends that the City Council: 1) Approve a Professional Services Agreement (Agreement) with Civic Solutions, Inc. (Attachment A) to continue providing contract asneeded planning services from February 4, 2026, through February 4, 2027; and 2) Authorize the City Manager to execute the Agreement and any subsequent amendments provided for under the Agreement contingent upon satisfactory performance by the consultant.

BACKGROUND:

The City of Del Mar has partnered with Civic Solutions, Inc. (Civic Solutions) since August 2023 to provide contract planning services to create capacity for existing staff and cover staffing vacancies related to maternity and other necessary leaves of absence. Services are provided at the Associate or Senior Planner level depending on the complexity of the work assignments at an average of 27 hours per week. Some of the projects currently supported by the contract planner include residential development applications and a Hotel Specific Plan Amendment. The Specific Plan Amendment entails a level of complexity that is associated with the qualifications of a Senior Planner, which the Planning and Community Development Department is currently lacking. Therefore, the contract planner’s services at the Senior Planner level, with oversight by an in-house Principal Planner, is critical to processing of the Specific Plan Amendment and other complex projects.

DISCUSSION/ANALYSIS:

The current contract with Civic Solutions expired on February 3, 2026. To continue meeting critical staffing needs in the Planning & Community Development Department, the City entered into an emergency Agreement with Civic Solutions for contract planning services (Attachment A) on February 4, 2026, based on Del Mar Municipal Code (DMMC) Section

7.04.090 (A) - Exemption from Bidding. Pursuant to DMMC 7.04.080 – Emergency Purchases, the Agreement was previously authorized by the City Manager on an urgency basis due to the high volume of Department work.

Civic Solutions specializes in municipal planning for smaller coastal agencies and has recent experience supporting similar North County coastal agencies, and has provided a high quality of service to the City during the term of the prior agreement for services. The proposed 1 March 3, 2026 Item 4
City Council Agenda Report
Agreement for Contract Planning Services
March 3, 2026

Agreement is for an initial period of one-year through February 4, 2027, with an option to extend for an additional two-year period. This will allow the City to complete development projects currently being worked on and provide planning services at full capacity while the Planning and Community Department prepares for an anticipated employee retirement and covers other staffing leaves of absence.

FISCAL IMPACT:

This is no fiscal action to be taken by the City Council related to this agenda item. On average, the costs for contract planning services are $13,350 per month under the 27 hours per week schedule. Funds will be included in the Fiscal Year (FY) 2025-26 Mid-Year Budget Update and the FY 2026-27 Budget Update.

ENVIRONMENTAL REVIEW:

The proposed City Council action does not constitute a “project” under the definition set forth in the California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA.

NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:

This is an operational item and not included on the City Council’s list of Goals and Priorities.

ATTACHMENTS:

Attachment A – Agreement with Civic Solutions, Inc.
2 March 3, 2026 Item 4

PROFESSIONAL SERVICES AGREEMENT BETWEEN
THE CITY OF DEL MAR AND CIVIC SOLUTIONS, INC.

FOR AS-NEEDED CONTRACT PLANNING SERVICES
This Professional Services Agreement (“Agreement”) is made and entered into this 4th day of February, 2026 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and Civic Solutions, Inc. (“Consultant”) (collectively “Parties”).

WHEREAS, the City desires to employ a consultant to provide contract planning services (“Consulting Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and
WHEREAS, the City has initially determined that Consultant is qualified by experience and ability to perform the services desired by City, and Consultant is willing to perform such services; and
WHEREAS, Consultant will conduct all the work as described and detailed in this Agreement to be provided to the City.

NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:

1. CONSULTING SERVICES.

1.1 Scope of Services. The Consultant shall perform the Consulting Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein. Such services shall be provided at the direction of the City.

1.2. Designated Point of Contact. City shall provide Consultant access to appropriate staff and resources for the coordination and provision of services. Prior to the start of services, each Party shall identify for the other a designated point of contact for administration and oversight of the services to be provided under this Agreement, with notification of any change to the point of contact within thirty (30) days.

1.3. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the Consultant’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to Consultant’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by Consultant and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.

2. DURATION OF AGREEMENT.

2.1 Term, Time for Performance. This Agreement shall be effective beginning on February 4, 2026, and ending February 4, 2027. The agreement may be extended for an additional two (2) year period, upon written approval of both parties. Time is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.

Attachment A 3 March 3, 2026 Item 4
Professional Services Agreement
For Contract Planning Services

2.2 Delay. Any delay occasioned by causes beyond the control of Consultant may merit an extension of time for the completion of the Scope of Services. When such delay occurs, Consultant shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Consulting Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.

2.3 City’s Right to Terminate for Default. Should Consultant be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if Consultant fails to cure the default within ten (10) calendar days of receiving written notice of the default.

2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of Consultant’s default, City may terminate this Agreement, without cause, by giving written notice to Consultant. Such termination shall be effective upon receipt of the written notice.

Consultant shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.

3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, Consultant shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by Consultant to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by Consultant shall be delivered to the City Manager, upon his request, as property of City.

4. COMPENSATION.

4.1 Total Amount. Compensation to Consultant shall be provided in accordance with the rates described in the Scope of Services contained in Exhibit “A” and incorporated herein. Consultant shall bill the City for work provided and shall present a written request for such payment monthly. City shall pay all invoices in arrears and shall in no event be required to pay for any services provided by Consultant in advance. Consultant acknowledges that it is not guaranteed any particular amount of work.

4.2 Additional Services. City may, as the need arises or in the event of an emergency, request additional services of Consultant. Should such additional services be required, Compensation therefore shall be paid to the Consultant in accordance with Scope of Services contained in Exhibit “A.” City and Consultant shall agree to the costs prior to commencement of such work.

5. INDEPENDENT CONTRACTOR. Consultant is, for all purposes arising out of this Agreement, an independent contractor. The Consultant has and shall retain the right to exercise full control and supervision of all persons assisting the Consultant in the performance of said services hereunder, the City only being concerned with the finished results of the work being performed. Neither Consultant nor Consultant’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, Attachment A 4 March 3, 2026 Item 4
Professional Services Agreement
For Contract Planning Services

Consultant being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.

6. STATEMENT OF EXPERIENCE. Consultant agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and competent Consultant using the degree of care and skill ordinarily exercised by reputable Consultants practicing in the same field of service in the State of California. By executing this Agreement, Consultant represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City. Additionally, Consultant and all of Consultant’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.

7. AUDIT OF RECORDS.

7.1 At any time during normal business hours and as often as may be deemed necessary, the Consultant shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. Consultant shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.

7.2 The Consultant shall include the City’s right to audit under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.

8. CONFIDENTIALITY. All Consulting services performed by Consultant, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by Consultant, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to Consultant, at the time that it was disclosed to Consultant by the City, (b) subsequently becomes publicly known through no act or omission of Consultant or (c) otherwise becomes known to Consultant other than through disclosure by the City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by Consultant or subcontractors.

9. CONFLICTS OF INTEREST.

9.1 Consultant shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code § 87103. Consultant represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.

Attachment A 5 March 3, 2026 Item 4
Professional Services Agreement
For Contract Planning Services

9.2 Consultant shall comply with all of the reporting requirements of the Political Reform Act. The Consultant shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the Consultant is subject to a conflict of interest code, if applicable. The Consultant shall also file a Form 700 (Annual Statement) on or before April 1, disclosing any financial interests held during the previous calendar year for which the Consultant was subject to a conflict of interest code.

9.3 If, in performing the Consulting Services set forth in this Agreement, the Consultant makes, or participates in, a “governmental decision” as described in Title 2, section 18704 of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the Consultant shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the Consultant’s relevant financial interests.

10. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by Consultant under this Agreement shall be considered the property of City. Consultant shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.

11. INSURANCE

11.1 Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.

11.2 Consultant’s liabilities, including but not limited to Consultant’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to non-payment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.

11.3 Types and Amounts Required. Consultant shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:

11.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy.

11.3.2 Commercial Automobile Liability. For all of the Consultant's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing Attachment A 6 March 3, 2026 Item 4
Professional Services Agreement
For Contract Planning Services

coverage at least as broad for bodily injury and property damage for a combined single limit of $300,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).

11.3.3 Workers' Compensation. For all of the Consultant's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.

The Consultant shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.

11.3.4 Consulting Liability. Consulting liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The Consultant shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this Agreement whichever occurs last. The Consultant agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the City's exposure to loss. All defense costs shall be outside the limits of the policy.

11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Consultant and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:

11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.

11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.

11.6 Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.

12. DEFENSE AND INDEMNIFICATION.

12.1 Consultant agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the Consultant, its employees, agents, and subcontractors performance of services Attachment A 7 March 3, 2026 Item 4
Professional Services Agreement
For Contract Planning Services

under this Agreement. Consultant’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the sole negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. Consultant's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.

12.2 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to Consultant under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if Consultant provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion determine whether such assurances are reasonable.

12.3 Consultant agrees that its duty to defend arises upon an allegation of liability based upon the performance of services under this Agreement by Consultant, its officers, agents, representatives, employees, sub-consultants, or anyone for whom Consultant is liable and that an adjudication of Consultant’s liability is not a condition precedent to Consultant's duty to defend.

13. SUBCONTRACTORS.

13.1 The Consultant’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.

13.2 All contracts entered into between the Consultant and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement.

The Consultant shall require the subcontractor to obtain all policies described in section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the Consultant.

13.3 In any dispute between the Consultant and its subconsultants, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The Consultant agrees to defend and indemnify the City as described in section 12 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.

14. NON-DISCRIMINATION. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class protected under state, federal, or local law. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for Attachment A 8 March 3, 2026 Item 4
Professional Services Agreement
For Contract Planning Services

training, including apprenticeship. Consultant agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.

15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.

If to City: If to Consultant:

City of Del Mar Civic Solutions
City Clerk Thomas G. Merrell, President
1050 Camino del Mar 111 Corporate Dr., Suite 120
Del Mar, CA 92014 Ladera Ranch, CA 92694
[email protected] [email protected]
16 ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the Consultant’s duties be delegated or sub-contracted, without the express written consent of the City.

17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by Consultant or any of Consultant’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to Consultant by City. The acceptance or use of any such equipment by Consultant, Consultant’s employees, or subcontractors shall be construed to mean that Consultant accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.

18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.

Consultant hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.

19. COMPLIANCE WITH LAWS. The Consultant shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. Consultant shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of Consultant to comply with any applicable Laws.

To the extent Consultant is required to comply with prevailing wage requirements, Consultant does hereby acknowledge that they are aware of, have read, and understand the terms and implications of SB 854 and Consultant and any subconsultants ensure that they are familiar with and comply with its requirements. Such requirements include, but are not limited to, the registration requirement with the Department of Industrial Relations, State of California (DIR), pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected contractors and consultants to be registered with the DIR prior to submitting a bid or proposal on any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any contractor or consultant, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which Attachment A 9 March 3, 2026 Item 4
Professional Services Agreement
For Contract Planning Services

may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.

20. CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and consultants that are included in this Agreement.

21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.

22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.

23. NO WAIVER. No failure of either the City or the Consultant to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.

24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.

25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.

26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortious conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.

27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.

Attachment A 10 March 3, 2026 Item 4
Professional Services Agreement
For Contract Planning Services

28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.

29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF DEL MAR,
a municipal corporation
By: ____________________________
Ashley Jones, City Manager
CIVIC SOLUTIONS, INC.

By: ___________________________
Thomas G. Merrell, President
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Christina Cameron, City Attorney
Attachment A 11 March 3, 2026 Item 4
February 10, 2026
Ms. Karen Brindley
Planning and Community Development Director
City of Del Mar
1050 Camino del Mar
Del Mar, CA 92014
Subject: On-Call Professional Planning Services Proposal Dear Ms. Brindley:

This letter serves as a proposal to continue to perform professional services with your Planning team. The following are examples of the types of services we can provide:

Zoning Review & Customer Service
• Work with applicants, residents, and industry professionals at the public counter • Respond to phone and email inquiries relating to the planning and permitting process
• Respond to public records requests
• Perform planning application intake
• Perform research and analysis
• Review construction plans for building permitting
• Review and process ministerial and administrative permit applications • Calculate fees relating to planning application review and permits • Maintain records
Development Review
• Work with applicants on submittal requirements and advise on the development review process
• Attend staff review and pre-application meetings
• Review and examine project applications and associated drawings, specifications, and supporting records to confirm compliance with the City’s ordinances, policies and guidelines
• Coordinate with and manage staff, technical professionals and stakeholders • Respond to inquiries from stakeholders from among the public and internal and external agencies and departments
• Manage the Coastal, CEQA, and other similar processes required by federal, state and local laws (e.g., NEPA, tribal consultation)
• Report issues of concern to appropriate staff
Exhibit A
"Scope of Work"
12 March 3, 2026 Item 4
• Prepare draft staff reports, resolutions, ordinances and other related documents • Present at design review board, Planning Commission, City Council, and other public meetings.

We also have staff capable of working on Advance Planning initiatives and preparing CEQA documentation up to and including Mitigated Negative Declarations, and through subconsulting relationships with other local firms we can also provide a full complement of GIS, graphic design, and document processing services.

All of Civic Solutions’ professional planners are thoroughly vetted and must meet rigorous qualifications prior to employment. Two of those requirements are 1) a firm commitment to working in the public interest as an extension of our client counterparts, and 2) to have experience working with public agencies. With that commitment and experience, our objectives are to come alongside your team as seamlessly as possible, learn your codes, policies, procedures, and technology, and provide a high level of service throughout the duration of our engagement. As part of this, our staff will also strive to develop excellent working relationships with your staff and other internal and external stakeholders. In all things, Civic Solutions’ staff embrace integrity, transparency, quality, courtesy, friendliness, and efficiency.

It would be my pleasure to serve as your primary point of contact on this engagement for the purpose of contract administration and staff resource management.

Thank you for this opportunity to submit this proposal, and we hope to be working with you and your staff in the near future!
Sincerely,
CIVIC SOLUTIONS, INC.

George Buell
Senior Vice President
Attachments:

1. Company Profile

2. Fee Schedule
13 March 3, 2026 Item 4
Company Profile
Civic Solutions, Inc. was established in 1991 and has maintained its focused commitment to serve public agencies for over 30 years. We are a community development consulting firm that provides comprehensive planning, entitlement, and management services to municipalities, special districts, and other public agencies. The firm is established around the principle that community planning and development ultimately serve the public interest.

The idea for Civic Solutions emanated from its founder Tom Merrell's passion for public service. After serving in various capacities in public Planning and Community Development departments as an employee, he started Civic Solutions by providing servicesfor citiesin the Southern California area and has grown the firm to provide urban planning and community development services state-wide.

We are a local business with company headquarters in San Juan Capistrano and a satellite office in the city of Ontario. The company is a California Corporation, and Tom Merrell serves as President and Chairman of the Board. Guided by the company philosophy that planning is for people, Civic Solutions is ideally equipped to successfully complete community development projects to the satisfaction of our clients and the communities we serve.

We provide "added value" services in all planning functions. The experienced professionals who staff our firm have extensive backgrounds in public sector service. Our services include all functions of a municipal planning department, including discretionary case processing, public information services, code compliance/plan checking, site visits, mitigation monitoring, code enforcement, zoning code amendments, architectural design guidelines, specific plans, policy planning, general plan updates, and management services.

We provide support services in the form of graphics, design evaluation, analysis of alternatives, report writing, environmental impact documentation, annexations, grant writing, housing elements, citizen participation programs, and other community development activities.
14 March 3, 2026 Item 4
On-Call Contract Planning Services
City of Del Mar
FEE SCHEDULE THROUGH FY ’26 - ‘27

POSITION

PROPOSED

HOURLY RATES
PRINCIPAL PLANNER $183
SENIOR PLANNER $172
ASSOCIATE PLANNER $152
ASSISTANT PLANNER $141
PLANNING TECHNICIAN $125

GRAPHIC DESIGN AND

ADMINISTRATIVE PROFESSIONAL
$98
The above hourly rates apply only to authorized services provided under the scope and contract, and do not apply to contract administration activities such as invoicing, contract performance discussions, etc. Work performed on a time and material basis will be billed monthly, and will be due in accordance with the terms of the contract.

The rates set forth herein shall remain in effect through June 30, 2027. Beginning July 1, 2027, and each July 1 thereafter, rates shall be adjusted annually in an amount commensurate with the San Diego Area Consumer Price Index (CPI) or five percent (5%), whichever is lower.

CONTACT INFORMATION
Corporate Name Civic Solutions, Inc.

Please note the new address:

Corporate Office 111 Corporate Drive, Suite 120, Ladera Ranch, CA 92694 Phone (949) 489-1442
Web Address www.civicsolutions.com
Federal Tax ID 33-0689860
President Thomas G. Merrell
Senior Vice President George Buell
15 March 3, 2026 Item 4
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable Mayor and City Councilmembers
FROM: Nestor Machado, Associate Management Analyst
Karen Brindley, Planning and Community Development Director Via Ashley Jones, City Manager
DATE: March 3, 2026
SUBJECT: Agreement for As-Needed Housing Legal Services REQUESTED ACTION/RECOMMENDATION:

Staff recommends the City Council: 1) Approve a Professional Services Agreement (Agreement) with Goldfarb & Lipman, LLP (Goldfarb & Lipman) (Attachment A) to provide as-needed housing legal services for an initial three-year period March 3, 2026, through March 3, 2029; and 2) Authorize the City Manager to execute the Agreement and any subsequent term extension amendments provided for under the Agreement contingent upon satisfactory performance by the consultant firm.

BACKGROUND:

The City of Del Mar continues to work on housing programs associated with the 6th Cycle Housing Element in order to meet deadlines required by the State. As housing programs continue to progress, certain programs require legal review services to ensure compliance with applicable laws and regulations. While the City Attorney’s Office weighs in on all legal matters for the City, certain matters require specialized legal review and expertise. In the past, the City has retained outside legal services pertaining to state housing law, housing element, affordable housing, and other related matters from Goldfarb & Lipman, which served as a sub-contractor to the City Attorney’s Office firm Devaney, Pate, Morris and Cameron, LLP.

DISCUSSION/ANALYSIS:

In order to continue progress with housing related items, staff recommends the City enter into an agreement with Goldfarb & Lipman for housing legal services utilizing Del Mar Municipal Code Section 7.04.090(B) – Exemption from Bidding, due to the firm’s unique and highly specialized expertise in housing law.

Goldfarb & Lipman have provided legal services to the City since 2021, and are familiar with the City’s processes, certified Housing Element, current housing projects and programs, and have worked closely with the City Attorney’s Office. Goldfarb & Lipman 1 March 3, 2026 Item 5
City Council Agenda Report
Agreements for As-Needed Housing Legal Services
March 3, 2026

specializes in affordable housing development financing and development activities, preparing and negotiating financing and land disposition documents, and land use matters related to housing law, housing element compliance, and processing development project applications.

FISCAL IMPACT:

There is no fiscal impact associated with this action. The cost of services will vary annually depending on the City’s work plan and need for these specialized legal services. Funds necessary to cover housing legal services are included in the Fiscal Years 2025-2026 and Fiscal Years 2026-2027 Capital and Operating Budget.

ENVIRONMENTAL IMPACT:

The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have a potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.

NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:

This is an operational item and is not included in the City Council’s list of Goals & Priorities.

ATTACHMENTS:

Attachment A – Agreement with Goldfarb & Lipman, LLP
2 March 3, 2026 Item 5

PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF DEL MAR AND GOLDFARB & LIPMAN, LLP

FOR AS-NEEDED HOUSING LEGAL SERVICES
This Professional Services Agreement (“Agreement”) is made and entered into this 3rd day of March, 2026 by and between the City of Del Mar, a Charter City and a municipal corporation (“City”), and Goldfarb & Lipman LLP, a California limited liability partnership (“Consultant”) (collectively “Parties”).

WHEREAS, the City desires to employ a consultant to provide legal advice related to affordable housing and State Housing law and affordable housing (“Consulting Services”). Said work is to be performed in accordance with the terms and conditions set forth below and as described in the scope of services, attached hereto as Exhibit “A” and incorporated herein; and WHEREAS, the City has initially determined that Consultant is qualified by experience and ability to perform the services desired by City, and Consultant is willing to perform such services; and
WHEREAS, Consultant will conduct all the work as described and detailed in this Agreement to be provided to the City.

NOW, THEREFORE, the Parties hereto mutually covenant and agree with each other as follows:

1. CONSULTING SERVICES.

1.1 Scope of Services. The Consultant shall perform the Consulting Services as set forth in the written Scope of Services, attached hereto as Exhibit “A” and incorporated herein. Such services shall be provided at the direction of the City.

1.2. Designated Point of Contact. City shall provide Consultant access to appropriate staff and resources for the coordination and provision of services. Prior to the start of services, each Party shall identify for the other a designated point of contact for administration and oversight of the services to be provided under this Agreement, with notification of any change to the point of contact within thirty (30) days.

1.3. City Modification of Scope of Services. City may order changes to the Scope of Services within the general scope of this Agreement consisting of additions, deletions, or other revisions. If such changes cause a change in the Consultant’s cost of, or time required for, completion of the Scope of Services, an equitable adjustment to Consultant’s compensation and/or contract time shall be made, subject to the City’s approval. All such changes shall be authorized in writing, executed by Consultant and City. If such a change results in an extension of the term of this Agreement or increases the maximum amount to be paid under this Agreement, no such change shall have any force or effect unless an amendment to this Agreement is approved by the City Council.

2. DURATION OF AGREEMENT.

2.1 Term, Time for Performance. This Agreement shall be effective for a period of three (3) years beginning on March 3, 2026, and ending March 3, 2029. The agreement may be extended for an additional two (2) year period, upon written approval of both parties. Time 3 March 3, 2026 Item 5
Professional Services Agreement
For Housing Legal Services

is of the essence for this Agreement and each provision of this Agreement, unless otherwise specified in this Agreement.

2.2 Delay. Any delay occasioned by causes beyond the control of Consultant may merit an extension of time for the completion of the Scope of Services. When such delay occurs, Consultant shall immediately notify the Project Coordinator in writing of the cause and the extent of the delay, whereupon the Project Coordinator shall ascertain the facts and the extent of the delay and grant an extension of time for the completion of the Consulting Services when justified by the circumstances provided that no extension of time shall be granted which would extend the time for performance beyond the date specified in section 2.1 above.

2.3 City’s Right to Terminate for Default. Should Consultant be in default of any covenant or condition hereof, City may immediately terminate this Agreement for cause if Consultant fails to cure the default within ten (10) calendar days of receiving written notice of the default.

2.4 City’s Right to Terminate without Cause. Without limiting its rights in the event of Consultant’s default, City may terminate this Agreement, without cause, by giving written notice to Consultant. Such termination shall be effective upon receipt of the written notice.

Consultant shall be compensated for all effort and material expended on behalf of City under the terms of this Agreement, up to the effective date of termination. All personal property remaining in City facilities or on City property thirty (30) days after the expiration or termination of this Agreement shall be, at City’s election, considered the property of City.

3. PERFORMANCE AFTER TERMINATION. Upon termination of this Agreement as provided herein, Consultant shall, within such reasonable time period as may be directed by City Manager, complete those items of work which are in various stages of completion and which City Manager determines are necessary to be completed by Consultant to allow the project to be completed in a timely, logical, and orderly manner. Upon termination, all finished or unfinished documents, data, studies, surveys, drawings, models, photographs, reports, and other materials prepared by Consultant shall be delivered to the City Manager, upon his request, as property of City.

4. COMPENSATION.

4.1 Total Amount. Compensation to Consultant shall be provided in accordance with the rates described in the Scope of Services contained in Exhibit “A” and incorporated herein. Consultant shall bill the City for work provided and shall present a written request for such payment monthly. City shall pay all invoices in arrears and shall in no event be required to pay for any services provided by Consultant in advance. Consultant acknowledges that it is not guaranteed any particular amount of work.

4.2 Additional Services. City may, as the need arises or in the event of an emergency, request additional services of Consultant. Should such additional services be required, Compensation therefore shall be paid to the Consultant in accordance with Scope of Services contained in Exhibit “A.” City and Consultant shall agree to the costs prior to commencement of such work.

5. INDEPENDENT CONTRACTOR. Consultant is, for all purposes arising out of this Agreement, an independent contractor. The Consultant has and shall retain the right to exercise full control and supervision of all persons assisting the Consultant in the performance of said services hereunder, the City only being concerned with the finished results of the work being 4 March 3, 2026 Item 5
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performed. Neither Consultant nor Consultant’s employees shall in any event be entitled to any benefits to which City employees are entitled, including, but not limited to, overtime, any retirement benefits, workers’ compensation benefits, any injury leave or other leave benefits, Consultant being solely responsible for all such matters, as well as, compliance with social security and income tax withholding and all other regulations and laws governing such matters.

6. STATEMENT OF EXPERIENCE. Consultant agrees that it has the financial resources, service experience, completion ability, personnel, and experience in dealing with public agencies necessary for performing the Scope of Services and that such performance shall be in accordance with the standards customarily adhered to by an experienced and competent Consultant using the degree of care and skill ordinarily exercised by reputable Consultants practicing in the same field of service in the State of California. By executing this Agreement, Consultant represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capacity to perform the Agreement in a manner satisfactory to City. Additionally, Consultant and all of Consultant’s employees or agents shall secure and maintain in force such permits and licenses as are required by law in connection with the furnishing of services pursuant to this Agreement.

7. AUDIT OF RECORDS.

7.1 At any time during normal business hours and as often as may be deemed necessary, the Consultant shall make available to a representative of City for examination all of its records with respect to all matters covered by this Agreement and shall permit City to audit, examine, and/or reproduce such records. Consultant shall retain such financial and program service records for at least four (4) years after termination or final payment under this Agreement.

7.2 The Consultant shall include the City’s right to audit under this section in any and all of their subcontracts, and shall ensure that these sections are binding upon all subcontractors.

8. CONFIDENTIALITY. All Consulting services performed by Consultant, including, but not limited to, all drafts, data, correspondence, proposals, reports, research and estimates compiled or composed by Consultant, pursuant to this Agreement, are for the sole use of the City, its agents and employees. Neither the documents nor their contents shall be released to any third party without the prior written consent of the City. This provision does not apply to information that (a) was publicly known, or otherwise known to Consultant, at the time that it was disclosed to Consultant by the City, (b) subsequently becomes publicly known through no act or omission of Consultant or (c) otherwise becomes known to Consultant other than through disclosure by the City. Except for any subcontractors that may be allowed upon prior agreement, neither the documents nor their contents shall be released to any third party without the prior written consent of the City. The sole purpose of this section is to prevent disclosure of City’s confidential and proprietary information by Consultant or subcontractors.

9. CONFLICTS OF INTEREST.

9.1 Consultant shall at all times comply with all federal, state and local conflict of interest laws, regulations, and policies applicable to public contracts and procurement practices, including, but not limited to, California Government Code §§ 81000 et seq. (Political Reform Act) and §§ 1090 et seq. Consultant shall immediately disqualify itself and shall not use its official position to influence in any way any matter coming before the City in which the Consultant has a financial interest as defined in Government Code § 87103. Consultant 5 March 3, 2026 Item 5
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represents that it has no knowledge of any financial interests, which would require it to disqualify itself from any matter on which it might perform services for the City.

9.2 Consultant shall comply with all of the reporting requirements of the Political Reform Act. The Consultant shall file a Fair Political Practices Commission Form 700 (Assuming Office Statement) within thirty (30) calendar days of the City’s determination that the Consultant is subject to a conflict of interest code, if applicable. The Consultant shall also file a Form 700 (Annual Statement) on or before April 1, disclosing any financial interests held during the previous calendar year for which the Consultant was subject to a conflict of interest code.

9.3 If, in performing the Consulting Services set forth in this Agreement, the Consultant makes, or participates in, a “governmental decision” as described in Title 2, section 18704 of the California Code of Regulations, or performs the same or substantially all the same duties for the City that would otherwise be performed by a City employee holding a position specified in the department's conflict of interest code, the Consultant shall be subject to a conflict of interest code requiring the completion of one or more statements of economic interests disclosing the Consultant’s relevant financial interests.

10. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by Consultant under this Agreement shall be considered the property of City. Consultant shall be permitted to reference and use said materials for use in future studies, work, and marketing so long as said materials are considered “public documents” and are not subject to attorney-client privilege, or the subject of pending closed or executive session discussions.

11. INSURANCE

11.1 Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, their agents, representatives, employees or subcontractors. Insurance shall be placed with insurers with a current A.M. Best’s rating of no less than “A” and “VII” and are admitted to do business in the State of California, unless otherwise approved in writing by the City’s Risk Manager.

11.2 Consultant’s liabilities, including but not limited to Consultant’s indemnity obligations, under this Agreement, shall not be deemed limited in any way to the insurance coverage required herein. All policies of insurance required hereunder must provide that the City is entitled to thirty (30) days prior written notice (ten (10) days for cancellation due to non-payment of premium) of cancellation or non-renewal of the policy or policies. Maintenance of specified insurance coverage is a material element of this Agreement.

11.3 Types and Amounts Required. Consultant shall maintain, at minimum, the following insurance coverage for the duration of this Agreement:

11.3.1 Commercial General Liability (CGL). Insurance written on an ISO Occurrence form CG 00 01 07 98 or equivalent providing coverage at least as broad which shall cover liability arising from any and all personal injury or property damage in the amount of $1,000,000 per occurrence and subject to an annual aggregate of $2,000,000. There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. insured claims or contractual liability. All defense costs shall be outside the limits of the policy. 6 March 3, 2026 Item 5
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11.3.2 Commercial Automobile Liability. For all of the Consultant's automobiles including owned, hired and non-owned automobiles, automobile insurance written on an ISO form CA 00 01 12 90 or a later version of this form or an equivalent form providing coverage at least as broad for bodily injury and property damage for a combined single limit of $300,000 per occurrence. Insurance certificate shall reflect coverage for any automobile (any auto).

11.3.3 Workers' Compensation. For all of the Consultant's employees who are subject to this Agreement and to the extent required by applicable state or federal law, a Workers' Compensation policy providing at minimum $1,000,000 employers' liability coverage.

The Consultant shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives.

11.3.4 Consulting Liability. Consulting liability (errors and omissions) coverage with a limit of $1,000,000 per claim and $2,000,000 annual aggregate. The Consultant shall ensure both that (1) the policy retroactive date is on or before the date of commencement of the Scope of Services; and (2) the policy will be maintained in force for a period of three years after substantial completion of the Scope of Services or termination of this Agreement whichever occurs last. The Consultant agrees that for the time period defined above, there will be no changes or endorsements to the policy that increase the City's exposure to loss. All defense costs shall be outside the limits of the policy.

11.4 Deductibles and Self-Insured Retentions. Any deductibles or selfinsured retentions are the responsibility of the Consultant and must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, and volunteers, or (2) the Consultant shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

11.5 Additional Required Provisions. The commercial general liability and automobile liability policies shall contain, or be endorsed to contain, the following provisions:

11.5.1 The City, its officers, officials, employees, and representatives shall be named as additional insureds. The City's Additional Insured status must be reflected on additional insured endorsement form which shall be submitted to the City.

11.5.2 The policies are primary and non-contributory to any insurance that may be carried by the City, as reflected in an endorsement which shall be submitted to the City.

11.6 Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements affecting coverage required by this Section 11. The endorsement should be on forms provided by the City or on other than the City’s forms provided those endorsements conform to City requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time.
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12. DEFENSE AND INDEMNIFICATION.

12.1 Consultant agrees to indemnify, defend (with attorneys approved by City), and hold harmless the City, and its officers, officials, agents and employees (the “Indemnified Parties”) from any and all claims, demands, reasonable costs or liability that arise out of, or pertain to, or relate to the Consultant, its employees, agents, and subcontractors performance of services under this Agreement. Consultant’s duty to indemnify under this section shall not include liability for damages for death or bodily injury to persons, injury to property, or other loss, damage or expense arising from the negligence or willful misconduct by the City or its elected officials, officers, agents, and employees. Consultant's indemnification obligations shall not be limited by the insurance provisions of this Agreement. The Parties expressly agree that any payment, attorney's fees, costs or expense City incurs or makes to or on behalf of an injured employee under the City's self-administered workers' compensation is included as a loss, expense, or cost for the purposes of this section, and that this section will survive the expiration or early termination of this Agreement.

12.2 This indemnity is in addition to any other rights or remedies which City may have under the law or this Agreement. In the event of any claim or demand made against any party which is entitled to be indemnified hereunder, City may, at its sole discretion, reserve, retain or apply any monies due to Consultant under this Agreement for the purpose of resolving such claims; provided however, that City may release such funds if Consultant provides City with reasonable assurances of protection of the City's interest. The City shall, in its sole discretion determine whether such assurances are reasonable.

12.3 Consultant agrees that its duty to defend arises upon an allegation of liability based upon the performance of services under this Agreement by Consultant, its officers, agents, representatives, employees, sub-consultants, or anyone for whom Consultant is liable and that an adjudication of Consultant’s liability is not a condition precedent to Consultant's duty to defend.

13. SUBCONTRACTORS.

13.1 The Consultant’s hiring or retaining of third parties (i.e. subcontractors) to perform services related to the Project is subject to prior approval by the City.

13.2 All contracts entered into between the Consultant and its subcontractor shall also provide that each subcontractor shall obtain insurance policies, which shall be kept in full force and effect during any and all work on this Project and for the duration of this Agreement.

The Consultant shall require the subcontractor to obtain all policies described in section 11 of this Agreement in the amounts required by the City, which shall not be greater than the amounts required of the Consultant.

13.3 In any dispute between the Consultant and its subconsultants, the City shall not be made a party to any judicial or administrative proceeding to resolve the dispute. The Consultant agrees to defend and indemnify the City as described in section 12 of this Agreement should the City be made a party to any judicial or administrative proceeding to resolve any such dispute or should the City incur any costs in responding to third-party discovery requests.

14. NON-DISCRIMINATION. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, gender, gender identity, gender expression, sexual orientation, or any other class 8 March 3, 2026 Item 5
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protected under state, federal, or local law. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to any class or category protected under state, federal, or local law and shall make reasonable accommodation to qualified individuals with disabilities. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, transfer, recruitment, or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places available to employees and applicants for employment any notices provided by City setting forth the provisions of this non-discrimination clause.

15. NOTICES. All communications to either party by the other party shall be delivered to the persons listed below. Any such written communications by mail shall be conclusively deemed to have been received by the addressee five (5) calendar days after the deposit thereof in the United States Mail, postage prepaid and properly addressed as noted below.

If to City: If to Consultant
City of Del Mar Goldfarb & Lipman LLP
City Clerk 1300 Clay Street, 11th Floor
1050 Camino del Mar Oakland, CA 94612
Del Mar, CA 92014 Attn: Rafael Yaquian
[email protected] [email protected]
16 ASSIGNABILITY. This Agreement and any portion thereof shall not be assigned or transferred, nor shall any of the Consultant’s duties be delegated or sub-contracted, without the express written consent of the City.

17. RESPONSIBILITY FOR EQUIPMENT. City shall not be responsible nor held liable for any damage to persons or property consequent upon the use, misuse, or failure of any equipment used by Consultant or any of Consultant’s employees or subcontractors, even if such equipment has been furnished, rented, or loaned to Consultant by City. The acceptance or use of any such equipment by Consultant, Consultant’s employees, or subcontractors shall be construed to mean that Consultant accepts full responsibility for and agrees to exonerate, indemnify and hold harmless City from and against any and all claims for any damage whatsoever resulting from the use, misuse, or failure of such equipment.

18. CALIFORNIA LAW; VENUE/MISC. This Agreement shall be construed and interpreted according to the laws of the State of California. Any action brought to enforce or interpret any portion of this Agreement shall be brought in the county of San Diego, California.

Consultant hereby waives any and all rights it might have pursuant to California Code of Civil Procedure section 394.

19. COMPLIANCE WITH LAWS. The Consultant shall comply with all laws, ordinances, regulations, and policies of the federal, state, and local governments applicable to this Agreement, including California Labor Code section 1720, et seq., relating to payment of prevailing wages for public works projects, if applicable. Consultant shall indemnify and defend the Indemnified Parties from and against any liability incurred due to any failure on the part of Consultant to comply with any applicable Laws.

To the extent Consultant is required to comply with prevailing wage requirements, Consultant does hereby acknowledge that they are aware of, have read, and understand the terms and implications of SB 854 and Consultant and any subconsultants ensure that they are familiar with and comply with its requirements. Such requirements include, but are not limited to, 9 March 3, 2026 Item 5
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the registration requirement with the Department of Industrial Relations, State of California (DIR), pursuant to Labor Code section 1725.5. As of March 1, 2015, in compliance with SB 854, the City requires all affected contractors and consultants to be registered with the DIR prior to submitting a bid or proposal on any eligible District project. As of April 1, 2015, failure to comply with the requirements of SB 854 by any contractor or consultant, including registration with the DIR pursuant to Labor Code section 1725.5, shall be a material breach of this Agreement which may be terminated by the City in its sole and absolute discretion. Where applicable, this project is subject to compliance monitoring and enforcement by the DIR.

20. CONSULTANT’S CERTIFICATION OF AWARENESS OF IMMIGRATION REFORM AND CONTROL ACT OF 1986. Consultant certifies that Consultant is aware of the requirements of the Immigration Reform and Control Act of 1986 (8 USC §§ 1101-1525) and has complied and will comply with these requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors, and consultants that are included in this Agreement.

21. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the Parties with respect to the subject matters herein. There are no other understandings, terms or other agreements expressed or implied, oral or written, except as set forth herein.

22. AMENDMENTS. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney.

No change, alteration, or modification of the terms or conditions of this Agreement, and no verbal understanding of the Parties, their officers, agents, or employees shall be valid unless agreed to in writing by both Parties.

23. NO WAIVER. No failure of either the City or the Consultant to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement shall constitute a waiver of any such breach of such covenant, term or condition.

24. SEVERABILITY. The unenforceability, invalidity, or illegality of any provision of this Agreement shall not render any other provision unenforceable, invalid, or illegal.

25. DRAFTING AMBIGUITIES. The Parties agree that they are aware that they have the right to be advised by counsel with respect to the negotiations, terms and conditions of this Agreement, and the decision of whether or not to seek advice of counsel with respect to this Agreement is a decision which is the sole responsibility of each Party. This Agreement shall not be construed in favor of or against either Party by reason of the extent to which each Party participated in the drafting of the Agreement.

26. LEGAL FEES. In the event of the bringing of any action or suit by either party hereto against the other party hereunder to enforce or interpret any of the provisions, covenants or conditions of this Agreement, or arising out of any tortious conduct by either party incident to this Agreement, the prevailing party in such action or suit shall be entitled to recover all costs and expenses of suit, including reasonable attorneys' fees. In any action or suit brought to enforce this Agreement, the damages available shall be limited to specific performance or other such equitable relief that the court may order.

27. CONFLICTS BETWEEN TERMS. If an apparent conflict or inconsistency exists between the main body of this Agreement and the Exhibits, the main body of this Agreement shall control. If a conflict exists between an applicable federal, state, or local law, rule, regulation, order, 10 March 3, 2026 Item 5
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or code and this Agreement, the law, rule, regulation, order, or code shall control. Varying degrees of stringency among the main body of this Agreement, the Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the most stringent requirement shall control. Each Party shall notify the other immediately upon the identification of any apparent conflict or inconsistency concerning this Agreement.

28. EXHIBITS INCORPORATED. All Exhibits referenced in this Agreement are incorporated into the Agreement by this reference.

29. SIGNING AUTHORITY. The representative for each Party signing on behalf of a corporation, partnership, joint venture, or governmental entity hereby declares that authority has been obtained to sign on behalf of the corporation, partnership, joint venture, or entity and agrees to hold the other Party or Parties hereto harmless if it is later determined that such authority does not exist.

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement the day and year first hereinabove written.

CITY OF DEL MAR,
a municipal corporation
By: ____________________________
Ashley Jones, City Manager
GOLDFARB & LIPMAN, LLP. a California
limited liability partnership
By: _______________________
Rafael Yaquian, Partner
ATTEST:
________________________________
Sarah Krietor, Administrative Services
Manager/City Clerk
APPROVED AS TO FORM:
_______________________________
Christina Cameron, City Attorney
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EXHIBIT “A”

SCOPE OF SERVICES & COMPENSATION
The legal services to be provided under the Agreement to which this exhibit is attached includes, legal advice related to: (i) for-sale and rental affordable housing development financing and development activities; (ii) preparing and negotiating financing and land disposition documents furthering the City's affordable housing activities; (iii) various land use matters relating to housing law, housing element compliance, and processing development project applications.

Goldfarb & Lipman's legal fees for Scope of Services will be billed on an hourly basis for services provided to date and for ongoing services and payable monthly. The billing rates reflect our standard rate for legal advice and representation for public agency clients as of January 2026 and are subject to the increases described in Goldfarb & Lipman's billing policies. Our hourly rates are adjusted from time to time and may change during the course of our engagement upon 60 days prior written notice to the City.

The time charged will include, but is not limited to, the time spent on telephone calls, emails and other electronic communications relating to the matters covered under the Scope of Services, including calls and emails with the City and other parties and attorneys. The legal personnel assigned to matters under this Agreement may confer among themselves about the matter, as required and appropriate. When they do confer, each person will charge for the time expended, as long as the work done is reasonably necessary and not duplicative. Likewise, if more than one of the legal personnel attends a meeting or other proceeding, each will charge for the time spent. Goldfarb & Lipman will charge for waiting time and for travel time, both local and out of town, unless otherwise specified.

Partner $360-$375
Associate $355-$255
Senior Law Clerk $240
Law Clerk $210
Project Coordinator $210
Rafael Yaquian, will bill at the rate of $365 per hour. 12 March 3, 2026 Item 5
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: City Councilmembers
FROM: Mayor Tracy Martinez and Councilmember Dan Quirk, Parks and Recreation Committee Council Liaisons
Prepared by Denise Galvan, Management Analyst
DATE: March 3, 2026
SUBJECT: Parks and Recreation Committee Appointments
REQUESTED ACTION/RECOMMENDATION:

The City Council Liaisons to the Parks and Recreation Committee (Committee) recommend that the City Council: 1) Reappoint Lynn Gaylord as a voting member to the Committee to serve a second full three-year term starting March 3, 2026, and ending on March 31, 2029; and 2) Appoint Rebecca Dembitsky to serve a first term as a voting member to the Committee for a full three-year term starting March 3, 2026, and ending on March 31, 2029 DISCUSSION/ANALYSIS:

The Parks and Recreation Committee (Committee) was established to advise the City Council on matters related to City parks and open space lands, recreation facilities, trails and scenic preserves, and to plan for specific development of Del Mar’s open space. The Committee reviews the City’s need for park and recreation facilities and guidelines governing the use and enjoyment of public parks and open space lands; makes recommendations to City staff regarding the efficient and adequate maintenance of City parks and open space lands; and reviews guidelines governing the use of the City’s trails and the Adopt-a-Spot Program. The Committee consists of five (5) voting members serving three-year terms. One member may be a non-resident.

There are currently two vacancies on the Committee due to the term expirations of Mary Friestedt and Lynn Gaylord on February 28, 2026. City staff advertised the vacancies, and two Citizen Interest Forms were received during the recruitment period from Lynn Gaylord and Rebecca Dembitsky (Attachment A).

If the recommended appointments are approved by the City Council, the Committee will have a full roster with no remaining vacancies. A copy of the current Committee roster is included as Attachment B.

ATTACHMENTS:

Attachment A – Citizen Interest Forms
Attachment B – Current Parks and Recreation Committee Roster 1 March 3, 2026 Item 6
Received Wednesday,
February 4, 2026 4:12 PM
x
Applying for second term
Attachment A
2 March 3, 2026 Item 6
3 March 3, 2026 Item 6
4 March 3, 2026 Item 6
5 March 3, 2026 Item 6
6 March 3, 2026 Item 6
7 March 3, 2026 Item 6

CITIZEN INTEREST FORM
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 9/10/2025
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.

Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.

Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule: Public Meeting Calendar.

You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that ex-officio members are non-voting and may be non-residents.

Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected]. Please note: City Hall is closed to the public for in-person services on Fridays, and Citizen Interest Forms should be submitted via email only on Fridays. Citizen Interest Forms can be submitted in-person or via email Monday through Thursday.

IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.
8 March 3, 2026 Item 6

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law

DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Last Name First Name Middle Initial
Home Street Address* City, State
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2nd choice, etc.):
___Design Review Board
___Finance Committee
___Lagoon Committee
___Measure Q Citizen Oversight Committee
___Parks and Recreation Committee
___Planning Commission
___Shores Park Master Plan Ad-Hoc Advisory Committee
___Sustainability Advisory Committee
___Traffic and Parking Advisory Committee
___Undergrounding Program Advisory Committee
___Other(s) (please indicate):______________________________________ Qualifications for appointment and/or reasons for application (attach additional pages as needed):

Education:
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential.

APPROVED
By Kizgarskaia at 3:51 pm, 1/30/26 Dembitsky Rebecca Y
Del Mar, California X
I have lived in Del Mar for 45 years and been involved with the City serving on the Parks and Rec Committee.

I have been in the Del Mar Garden Club for over 20 years. .

Bachelor of Arts
Teaching Degree
9 March 3, 2026 Item 6

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):

Name all of the Del Mar Committees/Boards/Commissions that you now serve on:

Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:

Optional: Please list three Del Mar residents who can provide a reference**:

NAME STREET NAME (no house
number)
Phone Number
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.

Residency
Month Year
I have been a resident of California since:

I have been a resident of San Diego County since:

I have been a resident of Del Mar since:

What part of town do you live in? Geographic diversity is desirable and will be taken into account.

Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☐ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☐ Yes ☐ No
Are you a registered voter in Del Mar? ☐ Yes ☐ No I helped beautify the downtown with the DM Garden Club and made the first walking map of Del Mar.

Helped Pat Welsh with the Library Wall
I worked with Linda Chisari and Lane Goodkind to create Crest Rim walking path.d None
Del Mar Parks and Rec in the 1990's-2000's
Mary Friestedt Bellaire Arlene Prater Zuni Pat Welsh Zapo June 1976 June 1978 June 1981 ✔ ✔
✔
✔
10 March 3, 2026 Item 6

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.

1. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.

Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.

What aspects of the City’s finances most interest you and why?

2. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________

3. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:

4. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.
11 March 3, 2026 Item 6

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.

What aspects of the City’s parks and recreation most interest you and why?

5. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.

What aspect(s) of being on the Lagoon Committee most interest you and why?

6. Shores Park Master Plan Ad-Hoc Advisory Committee
The Shores Park Master Plan Ad-Hoc Advisory Committee is looking for applicants interested in the Shores Park property and planning process.

What aspects of being on the Shores Park Master Plan Ad-Hoc Advisory Committee most interest you and why?
Please describe your approach for participating in the development of a preferred concept for the Master Plan for the Shores Park property.

7. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.

In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?
I worked with the City of Del Mar Parks and Rec for 20 years I have been involved in planting and beautifying the DM Post Office.

I worked with Lane Goodkind creating the safe walkway of Crest Rim.

I
Beautifying the city and keeping the Public Paths open and working with Public Works to achieve that goal.
12 March 3, 2026 Item 6

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?

8. Undergrounding Program Advisory Committee
The Undergrounding Program Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.

Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you?

9. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.

10. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider? 13 March 3, 2026 Item 6
14 March 3, 2026 Item 6
City of Del Mar
Parks & Recreation
Committee
Appointing Authority City Council
Lynn Gaylord
1st Term Feb 21, 2023 - Feb 28, 2026
Appointing Authority City Council
Mary E. Friestedt
2nd Term Feb 02, 2023 - Feb 28, 2026
Appointing Authority City Council
Position Vice Chair
Ann Feeney
1st Term Jan 02, 2024 - Jan 31, 2027
Appointing Authority City Council
Position Secretary
Susan Maronde
1st Term Mar 03, 2025 - Mar 31, 2028
Appointing Authority City Council
Position Chair
Arlene Prater
2nd Term Apr 01, 2025 - Apr 30, 2028
Board Roster
Parks & Recreation Committee Page 1 of 1
15 March 3, 2026 Item 6
City of Del Mar
Agenda Report
TO: City Councilmembers
FROM: Mayor Tracy Martinez and Deputy Mayor John Spelich, Undergrounding Program Advisory Committee Council Liaisons Prepared by Denise Galvan, Management Analyst
DATE: March 3, 2026
SUBJECT: Undergrounding Program Advisory Committee Appointments REQUESTED ACTION/RECOMMENDATION:

The City Council Liaisons to the Undergrounding Program Advisory Committee recommend that the City Council reappoint Shirli Weiss and Tom McGreal to the Undergrounding Program Advisory Committee (UPAC) as voting members to serve full three-year terms starting March 3, 2026, and ending on March 31, 2029.

BACKGROUND:

UPAC works with the Utility Undergrounding Program (UUP) team to move the City’s UUP forward in a timely manner, track progress on the goals and tasks, and evaluate ongoing project success and lessons learned to make recommendations for adjustments as necessary. UPAC consists of (7) seven Del Mar residents serving three-year terms. For continuity, UPAC members may continue to be appointed for additional three-year terms through completion of the UUP.

DISCUSSION/ANALYSIS:

There are currently two vacancies on UPAC due to the term expirations of Shirli Weiss and Tom McGreal on February 28, 2026. City staff advertised the vacancies, and two Citizen Interest Forms were received during the recruitment period from Shirli Weiss and Tom McGreal (Attachment A).

If the recommended appointments are approved by the City Council, UPAC will have a full roster with no remaining vacancies. A copy of the current roster is included as Attachment B for the Council’s reference.

ATTACHMENTS:

Attachment A – Citizen Interest Forms
Attachment B – Current Undergrounding Program Advisory Committee Roster ________________________________________________________________________________________________________ City Council Action:

CITIZEN INTEREST FORM
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.

Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.

Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule: Public Meeting Calendar.

You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that ex-officio members are non-voting and may be non-residents.

Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected]. Please note: City Hall is closed to the public for in-person services on Fridays, and Citizen Interest Forms should be submitted via email only on Fridays. Citizen Interest Forms can be submitted in-person or via email Monday through Thursday.
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 9/10/2025
IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.

DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
Weiss Shirli F.

Last Name First Name Middle Initial
Del Mar, CA.

Home Street Address* City, State
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential. same
Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2nd choice, etc.):
___Design Review Board
___Finance Committee
___Lagoon Committee
___Measure Q Citizen Oversight Committee
___Parks and Recreation Committee
___Planning Commission
___Shores Park Master Plan Ad-Hoc Advisory Committee
___Sustainability Advisory Committee
___Traffic and Parking Advisory Committee
_X__Undergrounding Program Advisory Committee
As a practicing lawyer during my
___Other(s) (please indicate):______________________________________ Qualifications for appointment and/or reasons for application (attach additional pages as needed):

I have served on the Undergrounding Program Advisory Committee for several years and would like to continue for another term.

I have served on and chaired many committees in the past as a practicing lawyer.

Education:

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Bachelor of Arts: University of Massachusetts, Amherst
Juris Doctor: University of Miami, Miami Florida (last year completed at University of California, Berkeley Law School )
Relevant Experience (job or volunteer etc.):

Current Chair of UPAC and past service as a committee member; Over 45 years practice of law in California.

Name all of the Del Mar Committees/Boards/Commissions that you now serve on:

Current Chair of UPAC.

Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:

Optional: Please list three Del Mar residents who can provide a reference**:
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.

Residency
Month Year
I have been a resident of California since: June 1976
I have been a resident of San Diego County since: June 1977 I have been a resident of Del Mar since: Sept. 1985

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law NAME STREET NAME (no house
number)
Phone Number
Karen Lare Sea Cliff Way
Laura Schaefer 6
th St.

Amy Cheshire .San Dieguito Dr.

What part of town do you live in? Geographic diversity is desirable and will be taken into account.

Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☐ South Beach
☐ Village Center
☒ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☒ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☒ Yes ☐ No
Are you a registered voter in Del Mar? ☒ Yes ☐ No

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.

1. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.

Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.

What aspects of the City’s finances most interest you and why?

2. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________

3. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:

4. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.

What aspects of the City’s parks and recreation most interest you and why?

5. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.

What aspect(s) of being on the Lagoon Committee most interest you and why?

6. Shores Park Master Plan Ad-Hoc Advisory Committee
The Shores Park Master Plan Ad-Hoc Advisory Committee is looking for applicants interested in the Shores Park property and planning process.

What aspects of being on the Shores Park Master Plan Ad-Hoc Advisory Committee most interest you and why?
Please describe your approach for participating in the development of a preferred concept for the Master Plan for the Shores Park property.

7. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.

In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?

8. Undergrounding Program Advisory Committee
The Undergrounding Program Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.

Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you?

9. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.

10. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider?

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Not yet, but soon, I am in district 1A.

I have served on UPAC for several years.

I believe Undergrounding its Utilities is a very important project for the City and will both increase the safety and aesthetic quality of the City.

I would consider it a privilege to continue to serve on the UPAC committee.

IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.

Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.

By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.

By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. _____________________________ _2/3/2026_________________________ Signature Date
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law

CITIZEN INTEREST FORM
Thank you for your interest in serving the Del Mar Community. Please use this Citizen Interest Form to apply to serve on a City of Del Mar advisory committee, Planning Commission, or Design Review Board. The City of Del Mar greatly values the many talented citizens who volunteer to serve in city government. We encourage you to get involved. Please indicate whether you are seeking to serve on the Del Mar Planning Commission, Design Review Board, or one or more of the City’s many advisory committees, and please note your order of preference indicating 1st, 2nd choice, etc.

Before making your selection, we encourage you to spend some time learning about what each entity does, what its mission is, and what your role would be if you were appointed. Please note that in addition to the general questions below to be answered by all applicants, there are also specific questions tailored to service on the Planning Commission, Design Review Board, or an advisory committee to be answered as well.

Before applying, you are encouraged to attend or watch a committee meeting and review recent committee agendas and meeting minutes. If appointed, you will be expected to attend the meetings, which typically last about 2 hours in length, or more depending on the agenda, and require about 1 hour of preparation time for each meeting. Please note that in accordance with City Council Policy 200, committee members must not miss more than three meetings in a given calendar year. Committee meeting times vary, so please review the website calendar to make sure the meeting times for the committee you are applying for work for your schedule: Public Meeting Calendar.

You can also view current committee webpages, charters, and member rosters to get more information about each committee. In accordance will Council Policy 200- City Council Advisory Committees, Boards and Commissions members of the public may serve on two boards, committees or commissions concurrently except in special circumstances as determined by the Council. Additionally, the number of consecutive terms that an individual may serve on a committee is two unless the City Council makes an exception if they feel it is to the benefit of the committee to re-appoint an individual to a third term. Please note that ex-officio members are non-voting and may be non-residents.

Form Submittal: Citizen Interest Forms must be submitted by the published deadline. Forms can be submitted in-person or by mail at: Del Mar City Hall, 1050 Camino del Mar, Del Mar 92014; or via email: [email protected]. Please note: City Hall is closed to the public for in-person services on Fridays, and Citizen Interest Forms should be submitted via email only on Fridays. Citizen Interest Forms can be submitted in-person or via email Monday through Thursday.
1050 Camino Del Mar, Del Mar California 92014 | (858) 755-9313 | https://www.delmar.ca.us/ Form Approved 12/7/21; Revised 9/10/2025
IMPORTANT: Save the form on your computer prior to filling it out. Do not fill out the form in the Internet browser.

DEL MAR CITIZEN INTEREST FORM
I. APPLICANT INFORMATION
McGreal Thomas K
Last Name First Name Middle Initial
Del Mar
Home Street Address* City, State
*Applicants are required to provide a physical residency address. Mailing addresses or Post Office boxes will not be accepted. The City will maintain all residency addresses strictly confidential.

Business Street Address (if applicable) City, State
Home Phone Number Business Phone Number E-mail Address
II. APPLICATION DETAILS
I am interested in serving on the following Committees, Board(s) or Commission(s) in order of preference (indicate 1st, 2nd choice, etc.):
___Design Review Board
___Finance Committee
___Lagoon Committee
___Measure Q Citizen Oversight Committee
___Parks and Recreation Committee
___Planning Commission
___Shores Park Master Plan Ad-Hoc Advisory Committee
___Sustainability Advisory Committee
___Traffic and Parking Advisory Committee
__X_Undergrounding Program Advisory Committee
___Other(s) (please indicate):______________________________________ Qualifications for appointment and/or reasons for application (attach additional pages as needed):

Retired after 35 year career in the financial services industry.

Education:

MBA Babson College

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Relevant Experience (job or volunteer etc.):

Senior management roles with multi-national financial services companies.

Served on the Board of Del Mar Community Connections
Name all of the Del Mar Committees/Boards/Commissions that you now serve on:

Underground Program Advisory Committee
Measure Q Oversight Committee
Please name all the Boards/Commissions/Committee/Task Forces that you have served on in the past, and if you can, the dates of your service:

Optional: Please list three Del Mar residents who can provide a reference**:
**Due to Brown Act limitations that restrict communications between Councilmembers regarding upcoming actions of the City Council, please do not include a current sitting Councilmember as a reference for your appointment.

Residency
Month Year
What part of town do you live in? Geographic diversity is desirable and will be taken into account.

Check the neighborhood map to verify your neighborhood. ☐ North Bluff
☐ North Beach
☒ South Beach
☐ Village Center
☐ South Bluff
☐ South Hills
☐ North Hills
☐ Valley
Are you a full-time or part-time resident of Del Mar? ☒ Full-time ☐ Part-time Is Del Mar your primary place of residence? ☒ Yes ☐ No
Are you a registered voter in Del Mar? ☒ Yes ☐ No

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Finance Committee 3 terms ending 2021
NAME STREET NAME (no house
number)
Phone Number
Joe Sullivan 2028 Ocean Front
Charlie Gaylord 2820 Ocean Front
Bud Emerson 1070 Klish Way
I have been a resident of California since: June 1998
I have been a resident of San Diego County since: June 1998 I have been a resident of Del Mar since: June 1998
III. COMMITTEE SPECIFIC QUESTIONS
The following are additional questions related to specific committees. Please answer the questions only for the committee(s) you are applying for.

1. Finance Committee
The Finance Committee is looking for applicants with financial expertise and background.

Please describe your experience reviewing financial reports, conducting financial studies or any related experience. Please include any experience specific to public entities.

What aspects of the City’s finances most interest you and why?

2. Measure Q Citizen Oversight Committee
Membership on the Measure Q Citizen Oversight Committee is set by category. Which membership category do you best fit in? (Select all that apply)
☐ Current (or within past 5 years) Finance Committee Member ☐ Business Community Member
☐ At-large Resident Member
☐ Other (please explain): ____________________________________________________

3. Traffic and Parking Advisory Committee
Which membership category do you best fit in? (Select all that apply) ☐ Business representative (can be a non-resident)
☐ Resident
☐ Other (please explain): ____________________________________________________ Do you have any special expertise or experience related to traffic and parking? If yes, please explain:

4. Parks and Recreation Committee
The Parks and Recreation Committee is looking for applicants with an interest in the City’s parks and open spaces.

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Please describe your personal or professional experience related to parks, open spaces, trails, public recreation or any similar experience.

What aspects of the City’s parks and recreation most interest you and why?

5. Lagoon Committee
The Lagoon Committee is looking for applicants interested in the preservation of the lagoon and surrounding area.

What aspect(s) of being on the Lagoon Committee most interest you and why?

6. Shores Park Master Plan Ad-Hoc Advisory Committee
The Shores Park Master Plan Ad-Hoc Advisory Committee is looking for applicants interested in the Shores Park property and planning process.

What aspects of being on the Shores Park Master Plan Ad-Hoc Advisory Committee most interest you and why?
Please describe your approach for participating in the development of a preferred concept for the Master Plan for the Shores Park property.

7. Sustainability Advisory Committee
The Sustainability Advisory Committee members are community leaders on environmental issues.

In what ways would you like to contribute to a more sustainable world either in your personal life or on a broader community level?

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law Please describe any outreach or public education efforts you have participated in related to environmental issues or in other areas. Do you have skills or experience in outreach that you could bring to the Sustainability Advisory Committee?

8. Undergrounding Program Advisory Committee
The Undergrounding Program Advisory Committee is seeking applicants with an interest in the citywide undergrounding project.

Is your utility service undergrounded? What involvement did you have, if any? What aspects of being on the Utility Undergrounding Advisory Committee most interest you?

9. Design Review Board and/or Planning Commission
Briefly describe your qualifications and experience as it relates to serving on the Design Review Board or Planning Commission. The required qualifications for each can be found in the Del Mar Municipal Code (DMMC) Chapters 2.34 and 2.38. You will be able to provide more information at a City Council public meeting during an open interview process.

10. For All Committees: Thank you for completing the Citizen Interest Form. Is there anything else you would like to add to your application for the City Council to consider?

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law I reside in District 1B, which is currently in the Design phase of being undergrounded.

Long term financial planning
IV. SIGNATURE AND ACKNOWLEDGEMENT
Please review the important information below before signing and submitting your application. Please note that recommendations for appointments to City advisory committees (other than the Planning Commission and Design Review Board) are made by the Council Liaisons to that Committee. The appointments are then placed on the consent calendar for consideration for approval by the full City Council at the next available City Council meeting. For reasons of privacy, the individual candidates are not discussed at the meeting.

Additionally, the Del Mar Conflict of Interest Code requires that members of the Design Review Board, Planning Commission, and Finance Committee file Conflict of Interest Statements with the Administrative Services Department in conformance with the Fair Political Practices Commission and the City’s Conflict of Interest Code. Other advisory committee members are not required to file Conflict of Interest Statements.

By signing below, you are acknowledging that you have reviewed the Committee webpage for which you are applying and that you understand the conflict of interest filing requirement, if applicable. Part of your service may include ethics and anti-harassment training upon appointment and bi-annually. Visit the City’s Conflict of Interest Code webpage to learn more about the requirement.

By submitting this application, you are signing under penalty of perjury that the information you are providing, is true and correct to the best of your knowledge. __ _____________________
_________
Signature Date Feb. 5, 2026
Within three (3) business days you will receive a confirmation email that your application is received. If you have questions, please email [email protected] or call (858) 755-9313 and a staff member will get back to you promptly.

THIS IS A PUBLIC RECORD SUBJECT TO DISCLOSURE.

Note: Personal information may be withheld from public view as allowed by law City of Del Mar
Undergrounding Program Advisory Committee
Board Roster
Tom McGreal
1st Term Feb 06, 2023 - Feb 28, 2026
Appointing Authority City Council
Position Secretary
Shirli Weiss
1st Term Feb 06, 2023 - Feb 28, 2026
Appointing Authority City Council
Position Chair
Bob Preston
1st Term Jun 03, 2024 - Jun 30, 2027
Appointing Authority City Council
Position Voting Member
Adam Wallace
1st Term Nov 18, 2024 - Nov 30, 2027
Appointing Authority City Council
Position Voting Member
John L Imperato
1st Term Nov 18, 2024 - Nov 30, 2027
Position Voting Member
Wade H Walker
2nd Term Mar 02, 2025 - Mar 31, 2028
Appointing Authority City Council
Position Voting Member
Undergrounding Program Advisory Committee Page 1 of 2
Amy A Cheshire
2nd Term Mar 02, 2025 - Mar 31, 2028
Appointing Authority City Council
Position Vice Chair
Undergrounding Program Advisory Committee Page 2 of 2
City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable Mayor and City Councilmembers
FROM: Karen Falk, Principal Engineer
Joe Bride, Public Works Director
Via Ashley Jones, City Manager
DATE: March 3, 2026
SUBJECT: Sewer System Management Plan (SSMP) Update
REQUESTED ACTION/RECOMMENDATION:

Staff recommends that the City Council 1) Adopt a Resolution (Attachment A) approving the updated City of Del Mar Sewer System Management Plan (Exhibit A to Attachment A); and 2) Authorize the City Manager to approve future administrative clarifications/updates to the Sewer System Management Plan.

BACKGROUND:

The Waste Discharge Requirements for Sanitary Sewer Systems was originally issued by the State Water Resources Control Board (SWRCB) through Order No. 2006-0003- DWQ (Order) to develop a regulatory mechanism that provides a consistent statewide approach to reducing sanitary sewer overflows or spills.

The Order mandated all federal and state agencies, municipalities, counties, districts, and other public entities (enrollees) that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated sewage to a publicly owned treatment facility in the State of California to prepare a Sewer System Management Plan (SSMP) in compliance with the terms of the Order. The intent of the Order is to provide a living document that is regularly reviewed and updated to effectively manage the collection system and minimize the number and impact of sewer spills.

On January 7, 2008, the City Council adopted Resolution 2008-01 establishing a plan and schedule for preparing the SSMP in accordance with the Order. On April 5, 2010, the City Council adopted the SSMP. The City’s adopted SSMP outlines the proper management, operation, and maintenance of the City’s sewer system with the primary goal of reducing the risk of sewer spills. In the SSMP, the City describes how it will ensure compliance, proper implementation, effectiveness through periodic audits, and resilience to climate change and other external factors. Administrative updates were adopted by the 1 March 3, 2026 Item 8
Resolution Approving the Sanitary Sewer Management Plan Update March 3, 2026

City Council in 2015 and 2020, in compliance with regulatory requirements to adopt an update every five years.

DISCUSSION/ANALYSIS:

On December 6, 2022, the SWRCB adopted Order No. 2022-0103-DWQ (reissued Order), which became effective June 5, 2023. The reissued Order supersedes the original Order and modernizes statewide requirements to enhance protection of waters of the State, clarify regulatory expectations, and address system-specific climate-related vulnerabilities.

The City of Del Mar’s SSMP must be updated to be in compliance with the reissued Order before May 2026. The reissued Order requires the enrollees’ governing entity to adopt the updated SSMP by Resolution (Attachment A) in a public meeting. The updated SSMP (Exhibit A to Attachment A) includes upgrades to notifications, monitoring, reporting, recordkeeping, and definitions. Minor content changes were also made to the SSMP to update staff information, incorporate new titles for responsible staff, and minor procedural and response updates. After the City Council adopts the updated SSMP, it must be posted on the City’s website and uploaded to the SWRCB’s database after being certified by the City’s Legally Responsible Officer/Public Works Director.

FISCAL IMPACT:

There is no fiscal impact or action required by the City Council related to this agenda item.

ENVIRONMENTAL IMPACT:

The proposed City Council action does not constitute a “project” under the definition set forth in California Environmental Quality Act (CEQA) Guidelines Section 15378 because it will not have the potential to result in a direct or indirect physical change in the environment and is, therefore, not subject to CEQA. No further action under CEQA is required.

NEXUS TO CITY COUNCIL GOALS AND PRIORITIES:

This is an operational item and is not related to City Council Goals and Priorities.

ATTACHMENTS:

Attachment A – Resolution No. 2026-XX
Exhibit A to Attachment A – Updated City of Del Mar SSMP 2 March 3, 2026 Item 8

ATTACHMENT A
RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DEL
MAR, CALIFORNIA APPROVING THE CITY OF DEL MAR’S

UPDATED SEWER SYSTEM MANAGEMENT PLAN (SSMP), AND

AUTHORIZING THE CITY MANAGER OR THEIR DESIGNEE TO

CERTIFY AND UPLOAD THE APPROVED SSMP IN THE STATE
WATER RESOURCES CONTROL BOARD’S ONLINE DATABASE
WHEREAS, the State Water Resources Control Board (SWRCB) regulates sanitary sewer systems and adopted Order WQ 2022-0103-DWQ Statewide Waste Discharge Requirements General Order for Sanitary Sewer Systems on December 6, 2022; and WHEREAS, Order WQ 2022-0103-DWQ supersedes previous orders and modernizes statewide requirements to enhance protection of waters of the State, clarify regulatory expectations, and address system-specific climate-related vulnerabilities; and WHEREAS, Order WQ 2022-0103-DWQ requires all publicly owned sanitary sewer systems greater than one mile in length to maintain, audit, and periodically update their Sewer System Management Plan (SSMP), ensuring compliance with the State’s regulatory requirements; and
WHEREAS, the City Council adopted Resolution 2008-01 on January 7, 2008, to establish a plan and schedule for preparing the SSMP in accordance with the Order, approved the SSMP on April 5, 2010, and subsequently adopted updates in 2015 and 2020; and
WHEREAS, the City updated the SSMP to include regulatory updates to notifications, monitoring, reporting, recordkeeping, and definitions; and WHEREAS, the SSMP must be formally approved by City Council, certified by the Legally Responsible Officer as compliant with Order WQ 2022-0103-DWQ, and uploaded to the State Water Board’s online database.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Del Mar, California, that:

1. The above recitals are true and correct;

2. The City Council hereby approves the updated Sewer System Management Plan (SSMP) in compliance with Order WQ 2022-0103-DWQ included with this Resolution as Exhibit A;

3. The City’s Legally Responsible Officer is authorized to certify and upload the SSMP to State Water Board’s online database on behalf of the City. 3 March 3, 2026 Item 8
Resolution No. 2026-XX

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Del Mar, California, at the Regular Meeting held this 3rd day of March 2026. _____________________________________
Tracy Martinez, Mayor
City of Del Mar
APPROVED AS TO FORM:
________________________________
Christina Cameron, City Attorney
City of Del Mar
ATTEST AND CERTIFICATION:

STATE OF CALIFORNIA

COUNTY OF SAN DIEGO

CITY OF DEL MAR
I, SARAH KRIETOR, Administrative Services Manager/City Clerk of the City of Del Mar, California, DO HEREBY CERTIFY, that the foregoing is a true and correct copy of Resolution No. 2026-XX, adopted by the City Council of the City of Del Mar, California, at a Regular Meeting held the 3rd day of March, 2026, by the following vote:

AYES:

NOES:

RECUSE:

ABSENT:

ABSTAIN:

Sarah Krietor, Administrative Services
Manager/City Clerk
City of Del Mar
4 March 3, 2026 Item 8

SEWER SYSTEM MANAGEMENT PLAN (SSMP)
MARCH 2026

CITY OF DEL MAR

CALIFORNIA
EXHIBIT A 5 March 3, 2026 Item 8
City of Del Mar Sanitary Sewer Management Plan
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Table of Contents
1 INTRODUCTION............................................................................................................................ 1

1.1 REGULATORY CONTEXT ..................................................................................................................... 1

1.2 SERVICE AREA AND SEWER SYSTEM OVERVIEW ..................................................................................... 1

1.3 SSMP UPDATE SCHEDULE ................................................................................................................. 2

1.4 DOCUMENT ORGANIZATION............................................................................................................... 3 2 ORGANIZATION............................................................................................................................ 4

2.1 LEGALLY RESPONSIBLE OFFICIAL.......................................................................................................... 4

2.2 CONTACT INFORMATION ................................................................................................................... 4 3 LEGAL AUTHORITY........................................................................................................................ 7 4 OPERATIONS AND MAINTENANCE PROGRAM .............................................................................. 8

4.1 PREVENTIVE MAINTENANCE PROGRAM................................................................................................ 8

4.2 MAINTENANCE ACTIVITIES ................................................................................................................. 9

4.2.1 Inspection Activities............................................................................................................. 9

4.3 SEWER REPLACEMENT AND REHABILITATION PROGRAM.......................................................................... 9

4.4 TRAINING AND SAFETY PROGRAM ..................................................................................................... 10

4.5 EQUIPMENT, REPLACEMENT, AND SPARE PART INVENTORIES................................................................. 10 5 DESIGN AND PERFORMANCE PROVISIONS.................................................................................. 11

5.1 DESIGN AND CONSTRUCTION STANDARDS AND SPECIFICATIONS ............................................................. 11

5.2 INSPECTING AND TESTING................................................................................................................ 11 6 SPILL EMERGENCY RESPONSE PLAN............................................................................................ 12

6.1 SPILL WATER QUALITY MONITORING AND REPORTING ......................................................................... 14

6.2 REPORTING ................................................................................................................................... 14

6.2.1 Spill Reports ....................................................................................................................... 15

6.2.2 Spill Technical Report......................................................................................................... 18

6.2.3 Private Lateral Sewage Spill Reports.................................................................................. 19

6.2.4 Water Quality Monitoring.................................................................................................. 19

6.3 RECORDKEEPING AND DOCUMENT RETENTION.................................................................................... 19

6.4 ASSESSMENT AND UPDATE............................................................................................................... 20 7 SEWER PIPE BLOCKAGE CONTROL PROGRAM............................................................................. 21

7.1 PUBLIC EDUCATION ........................................................................................................................ 21

7.2 DISPOSAL OF PIPE BLOCKING SUBSTANCES.......................................................................................... 21

7.3 LEGAL AUTHORITY .......................................................................................................................... 22

7.4 REQUIREMENTS FOR INSTALLATION OF PRETREATMENT DEVICES AND IMPLEMENTATION OF BMPS.............. 22

7.5 FACILITY INSPECTION....................................................................................................................... 22

7.6 MAINTENANCE SCHEDULE FOR HIGH MAINTENANCE AREAS .................................................................. 22

7.7 DEVELOPMENT AND IMPLEMENTATION OF SOURCE CONTROL MEASURES ................................................ 22 8 SYSTEM EVALUATION, CAPACITY ASSURANCE, AND CAPITAL IMPROVEMENTS .......................... 23

8.1 PREVIOUS STUDIES ......................................................................................................................... 23

8.2 SYSTEM EVALUATION AND DESIGN CRITERIA....................................................................................... 24 EXHIBIT A 6 March 3, 2026 Item 8
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8.3 CAPACITY ASSESSMENT AND CONDITION ASSESSMENT ......................................................................... 24

8.4 CLIMATE CHANGE VULNERABILITY AND ADAPTATION ........................................................................... 24

8.5 PRIORITIZATION OF CORRECTIVE ACTIONS AND CAPITAL IMPROVEMENT PLAN.......................................... 25 9 MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS ............................................. 26

9.1 MAINTAIN INFORMATION PERTAINING TO SSMP ACTIVITIES ................................................................. 26

9.2 MONITOR AND MEASURE SSMP EFFECTIVENESS................................................................................. 26

9.3 ASSESSMENT OF PREVENTIVE MAINTENANCE PROGRAM....................................................................... 27

9.4 UPDATE PROGRAM ELEMENTS.......................................................................................................... 27

9.5 IDENTIFY AND ILLUSTRATE SPILL TRENDS ............................................................................................ 27 10 SSMP PROGRAM AUDITS ........................................................................................................ 29

10.1 SSMP PROGRAM AUDITS................................................................................................................ 29 11 COMMUNICATION PROGRAM ................................................................................................ 30

11.1 STAKEHOLDER GROUPS ................................................................................................................... 30

11.2 COMMUNICATION PROGRAMS ......................................................................................................... 30 Appendices
Appendix A: Operations and Maintenance Program Related Documents and Forms Appendix B: Staff Training Documentation Form
Appendix C: Sanitary Sewer Spill Water Quality Monitoring Program Attachments
Attachment 1: Spill Emergency Response Plan (SERP)
Attachment 2: Sewer Pipe Blockage Control Program (SPBCP) List of Tables
Table 1: SSMP Audit and Update Schedule ................................................................................................. 2 Table 2: Mandatory Elements of an SSMP per the General Order.............................................................. 3 Table 3: SSMP Implementation Responsibilities ......................................................................................... 6 Table 4: Contact List .................................................................................................................................... 6 Table 5: Mandatory Reporting Information for Spill Reports.................................................................... 16 Table 6: Table for SSMP Performance Indicators...................................................................................... 26 Table 7: Stakeholder Groups ..................................................................................................................... 30 List of Figures
Figure 1: City of Del Mar Public Works Organizational Chart...................................................................... 5 Figure 2: Overview of the Spill Response Procedures............................................................................... 13 EXHIBIT A 7 March 3, 2026 Item 8
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Acronyms
AM Area Maintenance
ADF Average Daily Flow
BMP Best Management Practices
Cal OES California Office of Emergency Services
CCTV Closed Circuit Television
CIP Capital Improvement Program
City City of Del Mar
CIWQS California Integrated Water Quality System
DAA District Agricultural Association
FOG Fats, Oils, and Grease
FSE Food Service Establishment
GIS Geographic Information System
GPS Global Positioning System
Greenbook Standard Specifications for Public Works Construction HMA High Maintenance Area
I/I Inflow and Infiltration
LRO Legally Responsible Official
Metro JPA Metro Wastewater Joint Powers Authority
MGD Million Gallons per Day
MRP Monitoring and Reporting Program
NOC Notice of Correction
NOV Notice of Violation
NPDES National Pollutant Discharge Elimination System
O&M Operation and Maintenance
PLSD Private Lateral Sewage Discharge
POTW Publicly Owned Treatment Works
PW Public Works Department
SEJPA San Elijo Joint Powers Authority
SDRSD San Diego Regional Standard Drawings
SDRWQCB San Diego Regional Water Quality Control Board
SERP Spill Emergency Response Plan
SPBCP Sewer Pipe Blockage Control Program
SSMP Sewer System Management Plan
SWRCB State Water Resources Control Board
WDRs Waste Discharge Requirements
EXHIBIT A 8 March 3, 2026 Item 8
City of Del Mar Sanitary Sewer Management Plan
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1 Introduction
This Sewer System Management Plan (SSMP) has been prepared in compliance with the requirements of the State Water Resources Control Board (SWRCB) Statewide General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems Order No. 2022-0103 DWQ (herein referred to as “Order”). The purpose of the Order is to provide a consistent statewide approach for eliminating Sanitary Sewer spills and protecting water quality. As required, a copy of the SSMP is publicly available through the City’s website.

This SSMP outlines the City’s policies and procedures for managing, operating, and maintaining the City’s sanitary sewer system in compliance with the Order's requirements. The goal of the SSMP is to provide a plan and schedule for properly managing, operating, and maintaining the City’s sanitary sewer collection system, reducing and preventing spills, and containing and mitigating any spills that may occur.

The City’s goals are to:

1. Properly manage, operate, and maintain all portions of the City’s sanitary sewer collection system through timely implementation of the elements of the SSMP.

2. Provide adequate capacity to convey the peak sanitary sewer flows.

3. Control inflow and infiltration to minimize peak sanitary sewer flows.

4. Eliminate spills through completion of the sewer maintenance schedule, cleaning the system’s High Maintenance Areas quarterly, and following established duty protocols and reporting procedures.

5. Mitigate any impacts that are associated with spills.

6. Minimize the number and impact of spills through education and communication with collection system users.

7. Meet all applicable regulatory notification and reporting requirements.

This SSMP is a living document subject to constant review and revision as conditions and needs of the collection system change.

1.1 Regulatory Context
The State Water Resources Control Board adopted Order No. 2022-0103-DWQ, effective June 5, 2023, establishing the updated Statewide General Waste Discharge Requirements (WDRs) for Sanitary Sewer Systems. This Order supersedes the 2006 General Order and introduces updated requirements for the development, implementation, and maintenance of SSMPs to prevent spills. Public agencies that own or operate a sanitary sewer system greater than one mile in length are required by this Order 2022-0103- DWQ to develop and maintain an SSMP.

Additionally, agencies within the San Diego Region must comply with region-specific requirements, including those issued under the San Diego Regional Water Quality Control Board Order Number R9-2007- 0005.

1.2 Service Area and Sewer System Overview
The City owns and operates a sanitary sewer collection system that serves approximately 4,000 residents through approximately 1,800 sewer connections. The collection system consists of approximately 21 miles of sewer mains, three miles of forcemain, one pump station, and one lift station. Seventy-eight percent (78%) of the sewer lines consist of 6”-8” diameter pipe, 20% are 9”-15” diameter pipe, and 2% are 16”- 24” diameter pipe. The City maintains a GIS map of its sanitary sewer system and provides wall maps and field map books for crews.

Within the City’s jurisdiction, there are sewer lines that are owned and operated by either the City of Solana Beach or the City of San Diego. These sewer lines are in the following areas alongside sewers owned EXHIBIT A 9 March 3, 2026 Item 8
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by the City of Del Mar:
„ Owned by the City of San Diego
• Camino Del Mar (southbound) between Carmel Valley Road and approximately 1,600ft north of Carmel Valley Road
• Carmel Valley Road (eastbound and westbound) between Camino Del Mar and approximately 400ft west of Torrey Point Road
„ Owned by the City of Solana Beach
• Via de la Valle (westbound) between S. Cedros Ave. and Valley Ave. • Via de la Valle (eastbound) between Camino del Mar and Interstate-5 • Jimmy Durante Blvd. between Via de la Valle and Hilton Del Mar entrance • Border Ave. between S. Sierra Ave. and Camino del Mar • Camino del Mar (northbound) between Via de la Valle and the Brigantine Seafood Restaurant entrance
The City’s collection system conveys an annual average flow of 0.40 million gallons per day (MGD).

Sanitary sewer flows are collected at the 21st Street Pump Station and primarily conveyed through the City of Solana Beach collection system for treatment at the San Elijo Wastewater Reclamation Facility, operated by the San Elijo Joint Powers Authority (SEJPA). Under the terms of the City’s agreement with SEJPA, allowable average daily flows are limited to 0.6 MGD during dry weather conditions and up to 1.0 MGD during wet weather conditions.

The City maintains an alternative forcemain connection to the City of San Diego wastewater collection system for conveyance and treatment through the Metro Wastewater Joint Powers Authority (Metro JPA).

This agreement allows for a total of 2.16 MGD from the City of Del Mar. As a member agency of the Metro JPA, the City uses this system to serve a limited number of homes and businesses in the southern portion of the City.

1.3 SSMP Update Schedule
The City conducts an internal audit of the SSMP and its implementation at least once every three years following the end of the City’s last required audit period. These audits are submitted and certified in the California Integrated Water Quality System (CIWQS) within six months after the completion of each threeyear audit cycle. The City updates its SSMP at least every six years from the date of its most recent update.

After approval by the City’s governing entity, this updated Plan is submitted and certified in CIWQS. The last SSMP audit report was submitted in October 2025 and evaluated the 3-year audit period from May 2, 2023, to May 2, 2025.

Table 1 shows the audit and update schedule.

Table 1: SSMP Audit and Update Schedule
Activity Due Date
2028 SSMP Audit November 2, 2028
2031 SSMP Audit November 2, 2031
2032 SSMP Update May 2, 2032
2034 SSMP Audit November 2, 2034
2037 SSMP Audit November 2, 2037
2038 SSMP Update May 2, 2038*
*The SSMP update and audit schedule will continue as described in Section 1.3.

EXHIBIT A 10 March 3, 2026 Item 8
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1.4 Document Organization
The mandatory SSMP elements and their corresponding document sections are summarized in Table 2.

Grey callout boxes beneath each section header identify the applicable Order Element requirements.

Table 2: Mandatory Elements of an SSMP per the General Order Order Element Requirement City’s SSMP
Section
Attachment D.1 Sewer System Management Plan Goal and Introduction 1 Attachment D.2 Organization 2
Attachment D.3 Legal Authority 3
Attachment D.4 Operation and Maintenance Program 4
Attachment D.5 Design and Performance Provisions 5
Attachment D.6 Spill Emergency Response Plan (SERP) 6
Attachment D.7 Sewer Pipe Blockage Control Program 7
Attachment D.8 System Evaluation, Capacity Assurance and Capital Improvements 8 Attachment D.9 Monitoring, Measurement and Program Modifications 9 Attachment D.10 Internal Audits 10
Attachment D.11 Communication Program 1
Attachment E* Monitoring and Reporting Requirements 6
*Not required for inclusion in the SSMP.

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2 Organization

2.1 Legally Responsible Official
Joe Bride, Public Works Director, is identified as the City’s Legally Responsible Official (LRO) and authorized representative registered with the State of California to officially sign and certify spill reports submitted through the California Integrated Water Quality System (CIWQS) database. The LRO is responsible for certifying SSMP program elements.

2.2 Contact Information
Figure 1 presents the City’s organizational chart for the chain of communication and levels of authority regarding SSMP implementation. The chart identifies the administrative, maintenance, and management positions responsible for implementing, managing, and updating the specific measures included in this SSMP. The SSMP Implementation Responsibilities table (Table 3) accompanies the organizational chart and defines the role of each position to ensure all elements of this SSMP are implemented. Contact information for identified positions responsible for implementing the SSMP is included in Table 4.

In the event of a spill, the City implements the response and notification procedures outlined in the City’s Spill Emergency Response Plan (SERP). Provided in Attachment 1, the SERP identifies the staff positions responsible for managing the spill response, investigating the cause, and reporting the spill to the appropriate parties. The SERP includes a consolidated list of contact information for key personnel and contractors, along with defined communication protocols and required agency notifications.

The SSMP must identify the following:
a) The name of the legally responsible official.
b) The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program.
c) The organizational lines of authority; and
d) The chain of communication for reporting spills from receipt of a complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable.

EXHIBIT A 12 March 3, 2026 Item 8
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Figure 1: City of Del Mar Public Works Organizational Chart EXHIBIT A 13 March 3, 2026 Item 8
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Table 3: SSMP Implementation Responsibilities
Position Responsibilities
Mayor and City
Council Members
„ Adopt policies
„ Certify SSMP
City Manager „ Ensure policies are appropriate
„ Ensure policies can be implemented
„ Ensure regulatory compliance
„ Approve additional resources
Public Works Director
and/or City Engineer
„ Manage policies, procedures, and resources for SSMP activity implementation „ Monitor and manage sanitary sewer improvement projects „ Monitor and manage special projects
„ Manage resources for SSMP implementation
„ Coordinate support with City Engineer
„ Manage and monitor SSMP implementation and effectiveness „ Initiate SSMP updates
„ Primary Legally Responsible Officer for CIWQS certification Public Works
Operations Manager
„ Implement and measure the effectiveness of SSMP
„ Coordinate and schedule field activities to include training/safety practices „ Monitor and manage field operations
„ Communicate SSMP effectiveness to the Public Works Director „ Recommend improvements to SSMP procedures
„ Backup Legally Responsible Officer for CIWQS certification „ Monitor SSMP plans and procedures
„ Work directly with the data-submitter (Management Analyst) Sanitary Sewer
Operations and
Maintenance Workers
„ Perform daily activities, execute plans and procedures „ Assess SSMP plans and procedures
„ Communicate SSMP effectiveness to PW Operations Manager „ Ensure safety procedures are implemented
„ Monitor and manage equipment and parts inventory
Table 4: Contact List
Name Role Telephone Number Email Address
Ashley Jones City Manager (858) 755-9313 [email protected] Leslie Devaney City Attorney (Devaney Pate Morris & Cameron) (619) 354-5030 [email protected] Joe Bride Public Works Director, LRO (858) 755-3294 [email protected] Karen Falk Principal Engineer (858) 755-3294 [email protected] Martin Boyd Principal Engineer (858) 755-3294 [email protected] Vacant Facilities Manager N/A N/A
Alex Panduro Public Works Operations Manager (858) 755-3294 [email protected] Andre Proano Wastewater Utility Specialist (858) 755-3294 [email protected] Deric Younce Utility Specialist N/A [email protected] Tim Thiele Engineering Manager (Michael Baker International) (760) 476-9193 [email protected] Polly Robertson Management Analyst (858) 755-3294 [email protected] Teresa Teichman Administrative Assistant II (858) 755-3294 [email protected] EXHIBIT A 14 March 3, 2026 Item 8
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3 Legal Authority
Legal authority to enforce the SSMP is established through the City’slocal ordinances and municipal code.

Chapter 22 of the Municipal Code (Title 22) addresses sanitary sewer requirements and the SSMP and can be found on the City’s website (provided below). Sections of Chapter 22 demonstrating legal authority in compliance with Order Attachment D Element 3 are as follows:

A. Prevent illicit discharges
„ City of Del Mar Regulation of Discharge into City Sewer System (Chapter 22.16) „ City of Del Mar Use of Sewer System Required (Chapter 22.08.02) B. Collaborate with storm sewer agencies…ensure access….prevent unintentional cross connections „ City of Del Mar collaborates internally as both storm and sewer agencies. In emergency spill response events, City of Del Mar will collaborate with other agencies as needed. „ City of Del Mar Discharge Prohibitions (Chapter 11.30.050) „ City of Del Mar BMP Requirements and General Requirements of All Dischargers (Chapter

11.30.070)
C. Require that sewers and connections be properly designed and constructed „ City of Del Mar Design and Construction of Sewer Connections (Chapter 22.08.030) D. Ensure access for maintenance, inspection, or repairs for portions owned or maintained by the Public Agency
„ City of Del Mar Responsibility for Installation, Maintenance and Replacement (Chapter

22.08.070)
„ City of Del Mar Work to be Performed by City; Work by Others (Chapter 22.08.060) E. Limit the discharge of fats, oils, and grease and other debris that may cause blockages „ City of Del Mar General Limitations, Prohibitions, and Requirements on Fats, Oils, and Grease (“FOG”) Discharges (Chapter 22.08.050)
„ City of Del Mar Monitoring and Inspecting Facilities Requirements (Chapter 22.08.065) „ City of Del Mar Regulation of Discharge into City Sewer System (Chapter 22.16) F. Enforce any violation of its sewer ordinances
„ City of Del Mar City Manager to Enforce Chapter Provisions (Chapter 22.04.06) The City’s Municipal Code Title 22 can be found at the following link:
https://library.municode.com/ca/del_mar/codes/municipal_code The SSMP must include the Enrollee’s legal authority to:
a) Prevent illicit discharges into its sanitary sewer system (examples may include I/I, storm water, chemical dumping, unauthorized debris and cut roots, FOG, trash, rags and other debris etc.); b) Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; c) Require that sewer system components and connections be properly designed and constructed; d) Ensure access for maintenance, inspection, or repairs for portions owned or maintained by the Public Agency;
e) Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and f) Enforce any violation of its sewer ordinances.

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4 Operations and Maintenance Program
The City’s Public Works Department (PW) is responsible for ensuring proper and efficient operation of the collection system. O&M responsibilities include, but are not limited to, routine maintenance and cleaning of the City’s sewer pump stations and sewer pipelines, responding to spills, and performing closed-circuit television (CCTV) inspections and assessment of the collection system. It is important to note that the City’s PW is not responsible for maintaining sewer assets owned by the City of Solana Beach or City of San Diego.

The City maintains an up-to-date map of the collection system in GIS and a detailed map book, as required by the Order. Features of the collection system recorded in the mapping include, but are not limited to the following:
„ Gravity mains „ Laterals
„ Cleanouts „ Fittings
„ Forced mains „ Manholes
„ Network structure „ Pump stations
„ System valves „ Storm and potable piping
City Engineering is responsible for ensuring all new as-builts are added to the City’s GIS database and that printed PW map books are updated accordingly. As PW staff perform maintenance and visual inspections, any discrepancies are noted and forwarded to City Engineering staff to update the City’s sewer GIS. Data is collected continuously and submitted to City Engineering annually to update GIS files and reprint map book pages. An electronic version of the current sewer system map can be provided to State or Regional Water Board staff upon request.

4.1 Preventive Maintenance Program
To ensure operational efficiency, the City’s collection system requires regular inspections and ongoing maintenance. These activities allow the City to monitor various system components and address any identified issues. Routine maintenance and inspection procedures are outlined in the following subsections, and additional O&M program documents (e.g., pipeline cleaning protocols, pump station maintenance protocols, and equipment inventories) are provided in Appendix A.

The SSMP operations and maintenance (O&M) program must include the following:
a) An up-to-date map of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service areas boundaries; b) A scheduling system and data collection system for preventative operation and maintenance activities conducted by staff and contractors. The scheduling system must include inspection and maintenance activities, higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems, and regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes. The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to rotintrusion, potentially resulting in system backup and/or failure; c) Provide in-house and external training on a regular basis for sanitary sewer system operations for maintenance staff and contractors. Training must cover requirements of this General Order, the Enrollee’s SERP procedures and practice drills, skilled estimation of spill volume for field operators, and electronic CIWQS reporting procedures for staff submitting data; d) An inventory of sewer system equipment, including the identification and critical replacement and spare parts.

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4.2 Maintenance Activities
The City cleans the entire sewer system on a schedule based on sewer line sizes. During cleanings, manholes are also visually inspected. PW crews use the City’s Sewer Map Book, which details the entire collection system from manhole to manhole, along with Microsoft Office and TRAKiT programs for scheduling and tracking maintenance field data. As maintenance tasks are completed, PW staff update records and submit them to the PW Operations Manager for documentation. Scheduled maintenance for the City’s collection system is as follows:
„ Pipes less than 15 inches are cleaned every 15 months, and „ Pipes 15 inches or greater are cleaned every 3 years.

The collection system also consists of a pump station and a lift station. The pump station is inspected and cleaned twice per week; the lift station is operational 24 hours a day and runs for approximately one hour a day, and is inspected and cleaned monthly (Appendix A). Maintenance of the pump station, lift station, and associated wet wells includes inspection and/or reporting of the following items:
„ Wet well liquid level „ Air quality of underground stations „ Pump meter readings „ Pump settings
„ Pump oil levels „ Alarm system
„ Conditions of belts „ Cleaning wet wells
„ Maintaining mechanical seals „ Greasing pumping bearings In addition to routine maintenance activities, the City conducts quarterly cleaning of designated High Maintenance Areas (HMAs). HMAs are segments of the sanitary sewer collection system with a documented history of sanitary sewer spills or other maintenance concerns, typically associated with sediment accumulation, blockages, or root intrusion. HMA designations are established using maintenance records, spill history, CCTV inspection results, and the location of Food Service Establishments (FSEs).

HMA designations are evaluated on an ongoing basis. An HMA may be removed from the list when corrective actions, such as removing accumulated sediment or root intrusion, have addressed the source of the problem. HMAs designated due to the presence of FSEs, however, remain on the list permanently, as quarterly cleaning in these locations serves as an essential preventative maintenance practice to reduce FOG-related blockages and potential sewer spills.

4.2.1 Inspection Activities
Regular and systematic inspection of the collection system is critical for monitoring asset condition and evaluating the effectiveness of maintenance operations. The City performs pipeline inspections using both in-house CCTV equipment and contracted CCTV services.

City crews use in-house CCTV equipment throughout the year to assess trouble spots, respond to spills, and investigate reported issues. A City contractor supplements this work by performing more comprehensive, as-needed CCTV inspections of the collection system.

Pipelines identified through CCTV inspection as needing repair or replacement are temporarily designated as High Maintenance Areas (HMAs) and scheduled for increased maintenance until corrective actions are completed. Once the necessary repair or replacement is performed, the HMA designation is removed.

4.3 Sewer Replacement and Rehabilitation Program
Information collected through the City’s Preventive Maintenance Program, including observations made during maintenance activities and findings from CCTV inspections, is used to identify sewer repair and replacement needs. This information, together with other asset data, such as pipe age and material, is considered in the prioritization of capital improvement program projects (CIPs).

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PW submits prioritized replacement or rehabilitation recommendations to City Engineering for CIP design.

CIPsinclude preparing full construction documents, including engineering design, technical specifications, and construction bid documents. These projects are advertised and awarded through the City’s procurement process, and construction is carried out under City-issued construction contracts.

As identified in the City’s adopted budget and the City’s five-year adopted sewer rates, the City implements a Sewer Replacement and Rehabilitation Program that funds capital improvements for nonemergency system needs, including collection system repairs and replacements.

4.4 Training and Safety Program
Training is an important aspect in PW for City staff and contractors working on City sites. A training budget exists to ensure all City staff is properly trained and to provide each staff member with tuition reimbursement. New staff receive on-the-job training tailored to the City’s collection system and maintenance equipment. For new equipment, all staff are trained by the contractor or manufacturer, and all equipment manuals are available for reference. Staff training encompasses the requirements of the Order, including how to respond to major emergencies and disasters in accordance with the protocols outlined in this plan and associated documents (e.g., SERP), as well as estimating spill volumes. Staff also attend off-site workshops and collective training via webinars, where possible. Grade Certification in Collection System Maintenance is encouraged. For staff submitting data, training is provided on electronic CIWQS reporting procedures.

Proficiency is required for all job positions and promotions, and training records are maintained and updated by PW Administrative Assistant. Appendix B provides blank copies of a training documentation form.

4.5 Equipment, Replacement, and Spare Part Inventories
PW maintains an inventory of equipment necessary for the operation and maintenance of the City’s collection system. These inventories are updated annually by PW staff and kept on file in the PW facilities.

The City’s maintenance vehicles, equipment, and replacement parts are easily accessible to operations staff and kept at Public Works facilities. Additional parts and equipment are stored on-site as needed to handle various routine and emergency situations. Appendix A lists the equipment and vehicles available for maintenance of the collection system and identifies critical replacement and spare parts.

Maintaining an onsite inventory allows the City to handle spills quickly and efficiently, restoring service to customers with minimal disruption. For repairs that go beyond the City’s internal resources, the City retains the services of professional contractors.

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5 Design and Performance Provisions
This section outlines the City’s requirements for the design and construction of new, rehabilitated, and replacement sewer system facilities, including mains, tie-ins, service laterals, cleanouts, manholes, and other system appurtenances.

5.1 Design and Construction Standards and Specifications The City has established standards and specifications to ensure consistency and proper construction of and connections to the City’s collection system. These standards and specifications are intended to ensure access to the system for maintenance, inspection, and repair. Standards and specifications for the design and construction of collection system facilities are found in the following documents:
„ Standard Specifications for Public Works Construction (Greenbook); „ San Diego Regional Standard Drawings (SDRSD) and City-annotated SDRSD Drawings, „ City of Del Mar Municipal Code; and
„ Project specific construction contract documents.

All construction, repair, or rehabilitation projects must be completed in accordance with these and City construction contract documents prior to dedication or acceptance by the City. All design work for the City must be done by a registered California professional engineer, and all contractors must be licensed and insured.

5.2 Inspecting and Testing
The City’s designated inspector reviews inspection information related to new and rehabilitation projects provided by the contractor(s) to ensure compliance with design and construction policies. For unique projects or those not covered by standard materials, the City Engineer creates specific inspection and testing procedures requirements.

The SSMP requires the following design and performance requirements:
a) Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed sewer infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.
b) Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.

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6 Spill Emergency Response Plan
The City’s SERP outlines procedures for City staff to respond to, contain, correct, and clean up spills efficiently and appropriately. The SERP aims to reduce the environmental impact of spills while safeguarding public health and safety. The objectives of the SERP are summarized as:
„ Protect public health and safety, and the environment. „ Minimize the impacts of spills;
„ Satisfy regulatory and discharge permit conditions;
„ Protect private and public property;
„ Protect City personnel; and
„ Protect City-owned assets.

The City’s SERP is in Attachment 1. The SERP is available to any contractor providing services to the City to ensure they are properly informed of response procedures. All PW staff receive regularly scheduled training covering spill responses and any updates to the SSMP, SERP, and related documents. Hands-on training demonstrations ensure all staff are adequately prepared to respond to a spill. Figure 2 illustrates an overview of the steps involved in responding to a spill.

The City must develop and implement a Spill Emergency Response Plan (SERP) which includes the following:
a) Notify primary/first responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
b) Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State; c) Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; d) Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
e) Address emergency system operations, traffic control and other necessary response activities; f) Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
g) Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
h) Remove sewage from the drainage conveyance system;
i) Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters;
j) Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
k) Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; l) Conduct post-spill assessments of spill response activities; m) Document and report spill events as required in this General Order; and n) Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.

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Figure 2: Overview of the Spill Response Procedures
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6.1 Spill Water Quality Monitoring and Reporting
The process for notifying appropriate entities, including Cal OES, about spill events is outlined in the City’s SERP (Attachment 1). This section explains the City’s reporting, water quality monitoring, and record keeping procedures.

6.2 Reporting
Reports are required to be submitted via the California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database1. If the CIWQS Sanitary Sewer System Database is unavailable for submitting or certifying required reports, City staff must fax all required information to the San Diego Regional Water Quality Control Board at 619.516.1994.

As required, the City has a Legally Responsible Official (LRO) who is registered with the State of California to sign and certify reports submitted via CIWQS officially. Data Submitters are registered with the State to enter spill data, create and edit spill reports, and review data, but cannot certify reports.

Reported spills are divided into four categories:
„ Category 1 Spill: Sewage discharges, of any volume, resulting from a failure in the City’s collection system that:
• Results in a discharge to a drainage conveyance system and/or surface water; or • Discharges to a drainage conveyance system and were not fully captured and returned to the sanitary sewer collection system.
„ Category 2 Spill: Sewage discharges, 1,000 gallons or greater, resulting from a failure in the City’s collection system that do not reach surface waters or a drainage conveyance system, including instances where the discharge was fully recovered from the City’s storm drain system. „ Category 3 Spill: Sewage discharges equal to or greater than 50 gallons and less than 1,000 gallons, resulting from a failure in the City’s collection system that do not reach surface waters or 1 http://ciwqs.waterboards.ca.gov
The City must comply with Monitoring and Reporting Program (Order No. WQ 2022-0103-DWQ) requirements per Attachment E. These require the City to:
a) Notify the California Office of Emergency Services (Cal OES) and obtain a notification control number within two hours of becoming aware a spill greater than or equal to 1,000 gallons discharged to surface water or spilled in a location where it probably will be discharged to surface water.
b) Submit spill reports for spills originating from the City’s sanitary sewer collection system. c) Conduct water quality sampling within 18 hours after initial spill notification for spills in which 50,000 gallons or greater are spilled to surface waters. d) Maintain records including:
o Spill event records
o Documentation of SSMP implementation, SSMP updates, and SSMP audits o System telemetry records if relied upon to document and/or estimate spill volume o Water quality monitoring records
o Equipment records for owned/leased equipment pertaining to the operation, maintenance, or construction of the sewer system
o Work orders for operations and maintenance projects
Per the San Diego Region WDR for Sewer Collection Agencies (Order No. R9-2007-0005), the City is required to report all known Private Lateral Sewage Discharges (PLSDs) to the State Water Board.

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a drainage conveyance system.
„ Category 4 Spill: Discharges less than 50 gallons resulting from a failure in the City’s collection system that do not reach surface waters or a drainage conveyance system.

Reporting requirements are as follows:
„ Category 1 or 2 Spill: Submit a Draft report within 3 business days of becoming aware of the spill and submit a certified final report within 15 calendar days of the spill end date. See Section 6.2.1 for more details.
„ Category 3 Spill: Submit a certified report within 30 calendar days of the end of the month in which the spill occurred. See Section 6.2.1 for more details. „ Category 4 Spill: Submit certified report including estimated total spill volume and total number of Category 4 spills within 30 calendar days of the end of the month in which the spill occurred. See Section 7.2.1 for more details.
„ Enrollee Owned and/or Operated Lateral Spills: Upload and certify a report by February 1st after the end of the calendar year in which the spills occurred. „ Spill Technical Report: For Category 1 spills in which 50,000 gallons or greater are discharged to surface water, submit a certified Spill Technical Report within 45 calendar days of the spill end date.

See Section 6.2.2 for more details.
„ “No Spill” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” Monthly Certification: If no spills or only Category 4 and/or Lateral Spills occur during a calendar month, submit a certified “No Spill” or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement within 30 calendar days after the end of the designated month. „ Category 4 and/or Lateral Spills Annual Certification: For Category 4 spills and spills from laterals that are caused by a failure or blockage in the lateral that do not discharge to surface water, submit an annual report of record keeping and provide records upon request „ Amended Spill Reports: A certified spill report may be updated within 90 calendar days of the spill end date by either amending the report or adding an attachment. After 90 calendar days, the report may be amended by submitting justification for why the additional information was not available prior to the end of the 90 days. The State Water Board can be contacted at the following email address: [email protected].

Additional details on the Spill Reports and Technical Reports submitted by the City are in the following sub-sections.

6.2.1 Spill Reports
In compliance with the requirements, the City submits draft and certified spill reports for Category 1 and 2 spills to the CIWQS Sanitary Sewer System database, as well as certified spill reports for Category 3 and 4 spills. Table 5 summarizes the required information included in the spill reports.

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Table 5: Mandatory Reporting Information for Spill Reports Category 1
Spill
Category 2
Spill
Category 3
Spill
Category 4
Spill
Required Item
Draft SpillReportCertified Spill Report Draft Spill ReportCertified Spill Report Certified Spill Report Certified Spill Report Spill contact information (name and phone number
of contact) ✓ ✓ ✓ ✓ ✓
Spill location name ✓ ✓ ✓ ✓ ✓
Date and time the Enrollee was notified, or selfdiscovered, the spill ✓ ✓ ✓ ✓ ✓ Operator arrival time ✓ ✓ ✓ ✓ ✓
Estimated spill start date and time ✓ ✓ ✓ ✓ ✓
Date and time California Office of Emergency
Services was notified, and the assigned control
number
✓ ✓ ✓ ✓
Description, photographs, and GPS coordinates of
where spill originated: if multiple points, describe
each appearance point and provide GPS coordinates
for the appearance point closest to failure point
✓ ✓ ✓ ✓ ✓
Estimated total spill volume exiting system ✓ ✓ ✓ ✓ ✓ ✓ Description and photographs of the extent of the spill
and spill boundaries ✓ ✓ ✓ ✓ ✓
Did the spill reach a drainage conveyance system? If
yes, provide the information for the next five items:
✓ ✓ ✓ ✓ ✓

1. Description of the drainage conveyance system
transporting the spill; ✓ ✓ ✓ ✓ ✓

2. Photographs of the drainage conveyance system
entry location(s); ✓ ✓ ✓ ✓ ✓

3. Estimated spill volume fully recovered from the
drainage conveyance system; ✓ ✓ ✓ ✓ ✓

4. Estimated spill volume remaining within the
drainage conveyance system; ✓ ✓ ✓ ✓

5. Estimated spill volume discharged to a
groundwater infiltration basin or facility, if
applicable
✓ ✓ ✓
Description and photographs of all discharge point(s)
into the surface water; ✓ ✓
Estimated spill volume that discharged to surface
waters; and ✓ ✓
Estimated total spill volume recovered. ✓ ✓ ✓ ✓
Description and GPS coordinates of spill event
destinations ✓ ✓ ✓
Spill end date and time ✓ ✓ ✓
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Category 1
Spill
Category 2
Spill
Category 3
Spill
Category 4
Spill
Required Item
Draft SpillReportCertified Spill Report Draft Spill ReportCertified Spill Report Certified Spill Report Certified Spill Report Description of how spill volume was calculated;
including methodology, assumptions, type of data
relied on
✓ ✓ ✓
Description of how spill start and end times were
determined; including methodology, assumptions,
type of data relied on
✓ ✓ ✓
Cause of spill (root intrusion, grease deposition, etc.) ✓ ✓ ✓ System failure location (main, lateral, pump station,
etc.) ✓ ✓ ✓
Description of pipe/infrastructure material, and
estimated age of the pipe/infrastructure material at
failure location
✓
✓
✓
Description of the impact of the spill ✓ ✓ ✓
Whether or not spill was associated with a storm
event ✓ ✓ ✓
Description of spill response activities including
description of immediate spill containment and clean
up efforts
✓
✓
✓
Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent
reoccurrence, and a schedule of major milestones for
those steps
✓
✓
✓
Local regulatory enforcement action taken against an
illicit discharge in response to this spill, as applicable, and
✓
Identifiable system modifications, and operation and
maintenance program modifications needed to
prevent repeated spill occurrences at the same spill
event location (capital improvements, adjusted
maintenance schedule/methods, inspected or
repaired assets)
✓
Spill response completion date ✓ ✓
Detailed narrative of investigation and findings of
cause of spill ✓ ✓
Reason for ongoing investigation and expected
completion date ✓ ✓
Name and type of receiving water body impacted ✓
Observed impacts on aquatic life ✓
Public closure, restricted public access, temporary
restricted use, and/or posted health warnings due to
spill
✓
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Category 1
Spill
Category 2
Spill
Category 3
Spill
Category 4
Spill
Required Item
Draft SpillReportCertified Spill Report Draft Spill ReportCertified Spill Report Certified Spill Report Certified Spill Report Number of days closed/restricted due to spill ✓
Whether or not spill was located within 1,00 feet of a
municipal surface water intake ✓ ✓
If water quality samples were collected, identify
sample locations and parameters the water quality
samples were analyzed for (NA if no samples were
taken)
✓
Total number of all Category 4 spills ✓

6.2.2 Spill Technical Report
The City submits a Spill Technical Report and performs water quality monitoring (See Section 7) for any spill in which 50,000 gallons or greater is discharged to surface waters. The Spill Technical Report details the causes of the spill, the City’s response, and the results of the water quality monitoring. This report is submitted in addition to the Category 1 Spill report. The Spill Technical Report is required to include the following information:
„ Detailed explanation of how and when the spill was discovered, „ Photographs illustrating the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site conditions; „ Diagram showing the spill failure point, appearance point(s), flow paths and ultimate destination(s),
„ Detailed description of the methodology employed, and available data used to calculate the volume of the discharge volume and, if applicable, the recovered spill volume „ Detailed description of the cause(s) of the spill,
„ Description of the pipe material, and estimated age of the pipe material, at the failure location; „ Description of the impact of the spill;
„ Copy of original field crew records used to document the spill; and „ Historical maintenance records for the failure location, „ Chronological narrative description of all actions taken to terminate the spill, „ Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and
„ Final corrective action(s) completed and a schedule for planned corrective actions, including:
• Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
• Identifiable system modifications and operation and maintenance program modifications needed to prevent repeated spill occurrences, and • Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.
„ Description of all water quality sampling activities conducted; „ List of pollutants and parameters monitored, sampled and analyzed; „ Laboratory results, including laboratory reports;
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„ Detailed location map illustrating all water quality sampling points; and „ Other regulatory agencies receiving sample results (if applicable). „ Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.

6.2.3 Private Lateral Sewage Spill Reports
When the City becomes aware of a private lateral sewage spill, the City must report the spill if it equals or exceeds 1,000 gallons, results in a discharge to a storm drain, drainage channel, or surface water, or enters a storm drain system and is not fully captured and returned to the sanitary sewer system. The City is required to notify the San Diego Regional Water Quality Control Board by phone or fax within 24 hours of becoming aware of such a discharge, provided notification is possible and does not substantially impede cleanup or other emergency response actions. This notification requirement applies only to private lateral sewage discharges meeting the conditions described above and is limited to reporting; it does not assign the City responsibility for the cause, cleanup, or repair of private lateral systems.

The City’s mandatory monthly certification in the CIWQS Sanitary Sewer System Database applies only to sewage spills originating from the City-owned sanitary sewer system, as required under the Order. Private lateral sewage spills are not subject to the City’s required monthly CIWQS certification, which applies only to sewage spills originating from the City-owned sanitary sewer system.

In addition to the required notifications described above, the City is encouraged, but not required, to voluntarily enter all known private lateral sewage spills into CIWQS within 24 hours of becoming aware of the spill and to notify CAL OES when a private lateral sewage spill reaches surface waters or a drainage conveyance system.

6.2.4 Water Quality Monitoring
As required, the City conducts water quality sampling within 18 hours after initial spill notification for Category 1 spills in which 50,000 gallons or greater is spilled to surface waters. City’s Data Submitters enter water quality sampling data into the CIWQS Sanitary Sewer System Database as part of the Spill Technical Report. The City’s Sanitary Sewer Spill Water Quality Monitoring Program (Appendix C) provides guidance on spill water quality monitoring and includes the following:
„ protocols for water quality monitoring,
„ procedures to account for spill travel time and scenarios where monitoring may not be possible (e.g., safety, access restrictions),
„ discussion of calibration and maintenance of instruments and devices used to implement the Sanitary Sewer Spill Water Quality Monitoring Program, and „ identification of required constituents to be monitored.

6.3 Recordkeeping and Document Retention
The City retains individual spill records for a minimum of five (5) years from the date of the spill occurrence. This period may be extended if requested by a San Diego Regional Water Quality Control Board Executive Officer. All records are available for review upon State or Regional Board staff’s request.

Records retained include, but are not limited to:
„ Certified reports as submitted on-line;
„ Date, time, and method of notification;
„ Date and time the complainant first noticed the spill, if available, „ Narrative description of the complaint, including any information the caller provided regarding whether the spill has reached surface waters or a drainage conveyance system, if available; „ Complainant’s contact information, if available, and; „ Final resolution of the complaint;
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„ Original recordings of continuous monitoring efforts; „ Spill logs;
„ Action(s) or planned action(s) to prevent future spills from recurring; „ Records documenting the steps and/or remedial action(s) undertaken by City staff, using all available information;
„ Work orders, work completed, and maintenance records associated with responses and investigations of spill related problems;
„ A list and description of complaints from customers or others; and „ Documentation of performance and implementation measures. „ Records documenting how estimate(s) of volume(s) and, if applicable, volume(s) of spill recovered were calculated;
„ All California Office of Emergency Services notification records, as applicable; To facilitate the City’s ability to report regularly on spills, PW maintains a record log that contains information about each spill. This log can be used to identify trends and used as a cross-reference for online spill reporting requirements.

6.4 Assessment and Update
At a minimum, the SERP will be reviewed annually and will include updating contact information, telephone numbers, and forms in the attachments, as well as a review of procedures. The annual review of the SERP will also ensure all provisions of the plan are being met and implemented. City staff shall also review and amend this SERP as appropriate after any sewage spill occurrence or trend in sewage spills.

SERP deficiencies and updates will be addressed and modified accordingly.

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7 Sewer Pipe Blockage Control Program
The City’s Sewer Pipe Blockage Control Program (SPBCP) is intended to eliminate spills due to pipe blocking substances and reduce the adverse effects of substance discharges on sewage treatment operations. Program details are presented in Attachment 2.

Elements of the City’s Sewer Pipe Blockage Control Program include the following:
„ Kitchen best management practices,
„ Grease trap installation, operation and maintenance requirements, „ Grease interceptor installation, operation and maintenance requirements, „ Notification requirements,
„ Record keeping and reporting requirements,
„ Permits and enforcement,
„ Drawing submittal and review of new facilities and tenant improvements, and „ Public education.

7.1 Public Education
Public outreach and education is an ongoing program. The City provides ongoing outreach to FSEs by explaining program requirements during inspections, distributing educational materials, and reinforcing the importance of proper FOG management. These efforts focus on helping the public understand how their practices affect the sewer system and encouraging consistent use of best management practices to keep FOG and other blockages out of the pipes.

7.2 Disposal of Pipe Blocking Substances
FOG removal devices must be serviced regularly to maintain a FOG and solids loading of no more than 25%. The cleaning and removal of all accumulated FOG from grease interceptors and FOG bins must be performed by a licensed liquid waste hauler with an approved and current license from an authorized agency, disposal permit, or permitted treatment facility. Under no circumstances may waste haulers or FSEs reintroduce any removed FOG, wastewater, or solids back into the sanitary sewer system.

The City is required to prepare and implement a Sewer Pipe Blockage Control Program (SPBCP) to reduce the amount of these substances discharged to the sanitary sewer collection system. Requirements specifically include:
a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of pipe-blocking substances;
b) A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area;
c) The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
e) Authority to inspect grease producing facilities, enforcement authorities, and whether the City has sufficient staff to inspect and enforce the fats, oils, and grease (FOG) ordinance; f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and g) Implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.

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7.3 Legal Authority
Legal authority to prevent pipe blocking substances from causing spills is discussed in Section 3 of this SSMP. Discharge prohibition of pipe-blocking substances is in Municipal Code §22.08.050 and §22.16.

7.4 Requirements for Installation of Pretreatment Devices and Implementation of BMPs The City’s Sewer Pipe Blockage Control Program requires that each food service establishment (FSE) be solely responsible for the installation, operation, maintenance, and repair of approved pretreatment devices. Requirements for the installation of grease removal devices, design standards for removal devices, BMPs, and record keeping (including maintaining manifests, records, receipts, and invoices related to all cleaning, maintenance, and grease removal from interceptors) are stated in the City Ordinance.

BMPs are practices, procedures, and maintenance activities performed by FSE staff to reduce the substances discharged to the City’s collection system, thereby reducing the potential for pipe blocking substances caused spills. Each FSE shall implement BMPs as they pertain to handling and disposing of wastes containing pipe-blocking substances. Training both new and existing employees to properly implement BMP activities will serve to ensure and reinforce proper handling and disposal of pipe blocking substances. Kitchen BMPs are described in greater detail in the FOG Control Program (Attachment 2).

7.5 Facility Inspection
The City has established the authority to inspect facilities for compliance with the Sewer Pipe Blockage Control Program. To determine whether an FSE complies with the conditions of the Sewer Pipe Blockage Control Program and City Municipal Code, the City will inspect each FSE a minimum of once annually.

Copies of inspection forms are included as part of the complete Sewer Pipe Blockage Control Program (Attachment 2). The FSE shall make the following available:
„ Access to grease pretreatment devices,
„ Access to flow measuring and monitoring devices,
„ Manifests, receipts, and invoices of grease device maintenance, „ Documents identifying the waste hauler carrier,
„ Documents identifying the disposal site locations, and „ Records of employee training in best management practices.

If violation(s) are observed, the violation(s), along with a description of what was observed, are recorded on the inspection form. Documentation of the violation(s) shall serve as the formal Notice of NonCompliance (NOC) or Notice of Violation (NOV). Additionally, a follow-up inspection shall be scheduled to determine whether the required corrective actions have been implemented and if additional improvements are necessary.

7.6 Maintenance Schedule for High Maintenance Areas
As described in Section 4.1, maintenance of collection system facilities in HMAs is performed quarterly and is used to monitor compliance for FSEs. Based on FOG inspections, CCTV results, and City sewer main inspections, the City determines whether additional BMPs and/or maintenance requirements are needed for FSEs.

7.7 Development and Implementation of Source Control Measures The development and implementation of source control measures to remove pipe-blocking substances from the sanitary sewer are as described in the Sewer Pipe Blockage Control Program (Attachment 2).

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8 System Evaluation, Capacity Assurance, and Capital Improvements This section describes the City’s procedures for evaluating sanitary sewer system conditions, assessing hydraulic capacity and design criteria, prioritizing corrective actions, and implementing a comprehensive Capital Improvement Plan (CIP).

8.1 Previous Studies
The City has completed several sewer studies over the life of the sewer system. Although dated, the City’s built-out condition limits significant changes to system demands, and these studies remain the basis for understanding existing capacity, system condition, and long-term infrastructure needs. „ June 2007 – 21st Street Sewer Pump Station Preliminary Design Report „ Dec 1, 2008 – Public Works Disposal Agreement between the City of Del Mar and the 22nd District Agricultural Association. The 22nd DAA reconstructed itssewer force main under the San Dieguito River in 2009. The City of Del Mar monitors the flow from the 22nd DAA forcemain through a flow meter located at the discharge point on the south bank of the river. Prior to this forcemain construction and after several years of study and negotiation, on December 1, 2008, the City of Del Mar and the 22nd DAA reached an agreement and signed a document that limits discharge from the 22nd DAA to the City of Del Mar, preserving the capacity of the North Beach Gravity Sewer mains.
„ July 1, 2009 – The City completed a five (5) year sewer rate program for the City’s utility customers. These rates, as adopted, fund the five (5) year Capital program in conjunction with the State Revolving Fund, which funded the 21st Street lift Station. „ October 2010 – Final Design with Plans and Specifications for the 21st Street Sewer Pump Station– Design by City Engineering firm PBS&J with QA/QC performed by IEC Engineering. Plans and specifications for the 21st St Pump Station are available from PW upon request. The City’s new 21st Pump Station was constructed with a larger wet well and an emergency storage facility capable of hours of overflow detention in the event of a pump station failure. „ 2014 – The City completed an updated Water and Sewer Master Plan to fund construction and repair of PW lines identified as in need of replacement due to size, pipe material, or condition. „ 2015 – The City implemented a new sanitary sewer rate schedule based on the March 2014 Wastewater Rate Review Staff Report as a part of the five (5) year sewer rate program. „ 2019 – The City implemented a new sanitary sewer rate schedule based on the cost of doing business, the need to replace aging sanitary sewer infrastructure, and the increased cost of transporting and treating sanitary sewage.
„ 2024 – The City implemented a new sanitary sewer rate schedule based on the Water and Wastewater Rate cost-of-service study.

The list below identifies the permit’s requirement categories from Attachment D, Section 9. It does not include the full requirements for each category.

The Plan must include procedures and activities for:
a) Routine evaluation and assessment of system conditions; b) Capacity assessment and design criteria;
c) Prioritization of corrective actions; and
d) A capital improvement plan.

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8.2 System Evaluation and Design Criteria
The 1998 City of Del Mar Sewer Capacity Study established design criteria for:
„ peak dry and wet weather flows,
„ population density, per capita sewage generation,
„ pipe criteria,
„ and infiltration rates.

This study evaluated dry-weather peak flows, identified areas requiring modification or expansion, and included recommendations and a proposed schedule.

8.3 Capacity Assessment and Condition Assessment
The 1998 City of Del Mar Sewer Capacity Study assessed the hydraulic capacity of major sewer pipelines within the City’s service area.
„ No capital improvement projects were identified in this study. „ The study also evaluated the system under built-out land use conditions to confirm future capacity sufficiency
Due to the built-out nature of the City, capacity assurance reviews are not required regularly, except when large projects that make significant changes to the sewer system are identified. Given the age of the most recent Capacity Study (performed in 1998), the City will continue to review population growth, changes in the collection system characteristics, and changes in businesses in the City to determine whether an updated capacity study is necessary.

The City’s last sanitary sewer flows audit was conducted in 2013, which determined that the City's Average Daily Flow (ADF) is 0.551 MGD. The City continues to maintain the sewer lift stations and sewer mains through ongoing video monitoring, biannual maintenance contracts, and other funded capital programs identified in the adopted five-year sewer capital budget. Any future enhancements identified in investigations, studies, or audits will be included in updates to the SSMP and are contingent upon budget approvals.

8.4 Climate Change Vulnerability and Adaptation
The City completed a Sea Level Rise Adaptation Plan (revised in 2018) to identify local climate-driven vulnerabilities and outline strategies to protect community infrastructure, natural resources, and public safety. The Adaptation Plan identifies multiple wastewater assets, including sewer pipelines, manholes, and associated utility infrastructure, as being vulnerable to climate-driven flooding, erosion, and groundwater rise.

The Plan identifies wastewater systems as at risk from sea-level rise, storm surge, and coastal flooding.

Bluff erosion analyses indicate that sewer facilities located along the South Beach and North Bluff areas may become exposed as bluffs recede. In the low-lying North Beach area, the Plan documents repeated overtopping and flooding during extreme high-water events (e.g., March 8, 2016), conditions that pose risks to manholes, sewer access points, and shallow-buried sewer lines. These conditions may result in inundation and allow saltwater or floodwater intrusion that can adversely affect sewer system performance. The San Dieguito River Valley, also identified as a high-risk flooding area, contains essential City utilities and is projected to experience elevated flood levels under future sea-level rise scenarios, increasing the likelihood that sewer manholes and pipelines may be submerged, undermined, or impacted by erosion and soil saturation.

Overall, the Adaptation Plan provides the City with a structured framework to identify and anticipate climate-driven risks to sanitary sewer system assets and to inform maintenance prioritization, capital planning, and other system improvement efforts.

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8.5 Prioritization of Corrective Actions and Capital Improvement Plan The City schedules and funds wastewater infrastructure projects through its Capital Improvement Program (CIP), a 10-year planning and budgeting tool updated during publicly noticed City Council meetings. The CIP encompasses a wide range of project types, including water, wastewater, stormwater, street, and public facility improvements, which are evaluated under the Citywide CIP environmental review framework. CIP schedules identify project timelines and funding sources and are updated in coordination with the City’s biennial budget.

Coordination occurs between Operations & Maintenance (O&M) staff and Engineering staff, including consultants, to align technical evaluations with practical implementation. This collaborative approach ensures that project schedules are updated, including milestone and completion dates, and that improvements are effectively integrated into the City’s overall wastewater management strategy.

EXHIBIT A 33 March 3, 2026 Item 8
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9 Monitoring, Measurement, and Program Modifications
The following subsections describe how the City will track and monitor the implementation and effectiveness of the SSMP, and how the City will update and revise the SSMP to keep it current.

9.1 Maintain Information Pertaining to SSMP Activities
The Public Works Director is responsible for maintaining and updating the SSMP, as well as keeping records of related activities. This includes collaborating with the Public Works Operations Manager and the maintenance staff. When improvements or modifications are identified, the City will make the necessary adjustments to the program as soon as feasible.

9.2 Monitor and Measure SSMP Effectiveness
Performance indicators, particularly quantity and volume of spills, are used to evaluate the long-term effectiveness of the SSMP. Table 6lists the quantitative indicators that are currently tracked.

Table 6: Table for SSMP Performance Indicators
Indicator Year 1 Year 2 Year 3

1. Number of spills (by fiscal year)
A. Wet Season (Oct 1 to April 30)
B. Dry Season

2. Number of spills (by volume not recovered)
A. < 10 gal
B. 10 - 99 gal
C. 100 - 999 gal
D. > 1000 gal

3. Spill Volume
A. Total
B. Recovered

4. Number of spills (by cause)
A. Blockages

1. Roots

2. Grease

3. Debris

4. Debris from Laterals

5. Animal Carcass

6. Construction Debris
The SSMP must include an Adaptive Management section that addresses SSMP implementation effectiveness and the steps for necessary Plan improvement, including:
a) Maintaining relevant information, including audit findings, to establish and prioritize appropriate SSMP activities;
b) Monitoring the implementation and measuring the effectiveness of each SSMP Element; c) Assessing the success of the preventive operation and maintenance activities; d) Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
e) Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.

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Indicator Year 1 Year 2 Year 3

7. Rags (including disposable wipes)

8. Multiple Causes
B. Pump Station

1. Electrical Failure

2. Mechanical Failure
C. Natural Disaster
D. Bypass system failure during a construction project
E. Cause Unknown

5. Number of spills per mile of sewer per year

6. Volume of spills per mile of sewer per year

7. Average Emergency Response Time

8. Spills during Business Hours

9. Spills Non-Business hours

10. Maintenance activities (linear ft/year)

11. Televised inspection

12. Root Control program (Linear foot)
In addition to the information tracked in Table 6 and collected during spill responses (Attachment 1), the following information is maintained and used to monitor and measure the effectiveness of the City’s SSMP:
„ Number of SPBCP inspections „ Linear feet of sewer lines cleaned „ Number of SPBCP issues identified „ Linear feet of sewer lines televised „ Location of SPBCP issues „ Number of mainline blockages „ Location of all spills „ Location of all blockages
„ Number of gallons from spill(s) „ Cause of blockage

9.3 Assessment of Preventive Maintenance Program
The City’s O&M Program (see Chapter 4 and Appendix A) includes a summary of the City’s current procedures and practices as they pertain to O&M activities. At least once every three years, the City evaluates the effectiveness of the O&M Program elements and staffing levels. Recommendations for appropriate adjustments and an implementation schedule are developed as necessary. Implementation of any changes is based on the urgency of the need, coordination with other program elements, and management goals and approvals.

9.4 Update Program Elements
The SSMP is reviewed, updated, and recertified at least once every six years. The City’s process includes distributing the SSMP to appropriate City staff for review to ensure the most current legal authority, response plans, organizational charts, equipment lists, and contact/notification information are included.

Once recommendations are incorporated into the document, the SSMP will be ready for public dissemination and, ultimately, for adoption by the City Council. As modifications to elements of this SSMP are deemed necessary, the City will implement them as soon as practical. However, changes will be officially made to this SSMP during the six-year update to the document. A comprehensive SSMP update and adoption will occur every six years, or as necessary, and will include any significant program changes.

9.5 Identify and Illustrate Spill Trends
The City maintains a database documenting emergency calls related to potential and/or actual sewer EXHIBIT A 35 March 3, 2026 Item 8
City of Del Mar Sanitary Sewer Management Plan
March 2026 28
spills, including the frequency, location, and approximate volume of each spill event. This information is used to track and illustrate spill trends over time, helping the City identify recurring issues and areas for improvement. In addition, the City submits sewage spill information to the California Integrated Water Quality System (CIWQS), which is publicly accessible. The City efficiently and effectively implements measures to properly document and report all sewage spills in accordance with the WDRs, including creating work orders, categorizing spills, submitting reports through CIWQS, making timely notifications, and retaining required records as outlined in the SERP (Attachment 1).

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10 SSMP Program Audits
The SSMP program audits are discussed in this section.

10.1 SSMP Program Audits
The City must complete triennial audits of its SSMP. Any modifications identified while monitoring the implementation of this SSMP will be officially noted during the SSMP triennial audit to ensure the SSMP is up to date. The audit may include, but not be limited to:
„ Reviewing the status of the SSMP programs implemented „ Reviewing the status of implementation of the previous audit’s recommendations and corrective actions
„ Identifying the success of various SSMP programs implemented „ Identifying the improvements necessary to various SSMP programs „ Describing system improvements within the three (3) year audit period „ Describing system improvements planned for the upcoming three (3) years „ Reviewing data related to sewage spill occurrences
Upon completion of the audit, the City must document the process and results in a written report. The City must retain the audit report on file in compliance with the WDRs. The LRO must submit the audit report to the online CIWQS Sanitary Sewer System Database. Table 1 includes an upcoming internal audit schedule.

The SSMP must include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with Section 5.4 of the Order.

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11 Communication Program
A goal of the SSMP is to minimize the number and impact of sanitary sewer spills through education and communication with collection system users. This chapter of the SSMP discusses the City’s efforts to educate and inform the public and affected agencies regarding the proper use of the City’s sanitary sewer system.

11.1 Stakeholder Groups
Various stakeholder groups have been identified to support the City’s outreach and communication efforts. A complete list of these stakeholders is provided in Table 7.

Table 7: Stakeholder Groups
Stakeholder Group Potential Issues of Interest
Domestic Ratepayers and Local Neighborhood
Associations
Proposed rate increases, Sewer Pipe Blockage Control
Program, local impacts from capital programs
22nd DAA (Fairgrounds) Master planning, capacity issues, emergency response plans, capital programs
Food Service Establishments Sewer Pipe Blockage Control Program Developers Legal authority and design standards
Contractors Capital programs and contracting of maintenance activities Engineering Consultants Design standards, capital programs, consulting opportunities Other City Departments Sewer Pipe Blockage Control Program, design standards, emergency response plans
City Council SSMP progress, Utility rates, public impacts, and communications program
Regulators Emergency response plans, spill reporting activities, SSMP program audits

11.2 Communication Programs
Draft versions or notices on draft updates to the SSMP will be available to the public online (www.delmar.ca.us) and at the Public Works Department (2240 Jimmy Durante Boulevard, Del Mar, California 92014). The public will be allowed to provide written input to the Public Works Department, which will be responsible for responding to all comments received from residents. City Council meetings provide residents and citizens with a forum to offer input on programs. The City Council is required to adopt the SSMP as an agenda item at a public City Council meeting, during which time will be scheduled for public comment on the SSMP updates.

In coordination with the San Diego County Department of Environmental Health and Quality (DEHQ), the City follows established protocols for public notifications related to sewage contamination. The County The SSMP must include procedures for the Enrollee to communicate with:

The public for: spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and the development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates
Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for system operation, maintenance, and capital improvement-related activities.

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Department of Environmental Health has primary responsibility for determining when to post notices of polluted surface waters resulting from uncontrolled wastewater discharges from the City’s facilities. The County Department of Environmental Health may also decide to direct the City to post notices. Under the direction of the Director of Community Services, City staff may also proactively post precautionary warning signs prior to receiving direction from the County Department of Environmental Health. The postings do not necessarily prohibit use of affected recreational areas unless posted otherwise, but they do provide a warning of potential public health risks from sewage contamination.

The public outreach element of the Sewer Pipe Blockage Control Program is designed to educate both FSE and non-FSE staff on proper management of FOG generated on-site and other practices to help prevent sewer blockages. During site inspections, City staff or contractors provide verbal or written information to emphasize how the actions of FSE and non-FSE staff directly contributed to maintaining the reliability of the City’s sanitary sewer system, protecting the community’s health, and preserving the local environment.

Public education efforts also include promoting water conservation to reduce flows to the sanitary sewer system. By minimizing the amount of water entering the collection system, additional system capacity is preserved, and the risk of overflows is reduced. Information on water conservation practices is available through the City’s website. Water Conservation | Del Mar, CA - Official Website The City supports ongoing public outreach by maintaining a website that serves as a central source of information on City programs, activities, and services. The website provides announcements, access to City Council agendas, and links to departmental resources, helping residents stay informed and engaged.

EXHIBIT A 39 March 3, 2026 Item 8
Appendix A
O&M Related Documents and Forms
EXHIBIT A 40 March 3, 2026 Item 8
1 1 Standard Operating Procedure for the 21st Pump Station A. Background
Currently, the City of Del Mar’s Public Works Department performs maintenance activities for the 21st Pump Station. Public Works has also entered into a full-service maintenance agreement with San Elijo Joint Power Association (SEJPA) to support routine station maintenance. Collaboratively, all operations and maintenance activities are completed.

B. Objective
The purpose of this document is to provide the equipment information and process-control guidance needed to ensure the station operates as intended. Routine inspections and preventive maintenance help avoid costly repairs, prevent spills, and reduce the risk of property damage. The following recommendations are intended to minimize equipment failures and operational issues.

C. Purpose
The purpose of this Standard Operating Procedure (SOP) is to ensure that the operation and maintenance of the 21st Street Pump Station are carried out in a manner that minimizes downtime, prevents sewer spills, and maintains efficient performance. Operational efficiency is essential, as it helps prevent equipment issues between scheduled maintenance activities.

D. Safety Considerations
Safety is closely linked to the level of professionalism demonstrated, which is supported by proper knowledge and certification. All day-to-day activities must be carried out safely through a combination of awareness and professional conduct.

Multiple hazards exist in the performance of the employee's routine daily tasks and work assignments.

The following are some of the more common hazards to be aware of:
• Slips
• Falling Objects
• Infections and Infectious Diseases
• Lacerations and Contusions
• Falls
• Explosions
• Confined Space Entry Procedures and
Permit Requirements
• Poisonous or Toxic Gases
• Strains or Ruptures
• Traffic Mishaps
• Bites(insects, bugs,rodents, snakes)
• Excavations and Trench Shoring
• Drowning
• Fire
• Electrical Shock and Arc Flash
• Noise
Employees are required to follow the Member Agency's Safety Practices and Procedures. These Administrative Procedures establish guidelines in compliance with the Illness Injury Prevention Program (IIPP) mandates of the Federal Code of Regulations, the State of California Occupational Safety and Health Administration (CalOSHA), and the Member Agency's Board of Directors.

E. Required Equipment/Tools
• Personal protective equipment (hardhat, steel toe boots, gloves, eye/face protection, hearing protection)
• Other tools and equipment vary based on task
F. Methods/Procedures
Inspection, maintenance, and repair procedures should be reviewed in the appropriate Original Equipment Manufacturer O&M Manual prior to the start of work. The following information should be EXHIBIT A 41 March 3, 2026 Item 8
2 collected during the lift station inspection:
• Date and Time;
• Initials of person performing inspection;
• Meter readings for each pump;
• Flow reading for each pump;
• Date of pump and equipment
calibrations;
• General appearance (e.g., presence of
grease buildup, wet well baskets need to
be cleaned);
• Any maintenance done to the lift station;
• Pump ratingsin gallons per minute; and
• Power usage (if available).

G. Lift Station Inspection Schedule
Preventative Maintenance Schedule
Asset Item Action Frequency
Pumps Impeller
Inspection of the impeller should be performed
quarterly or when motor hours are not within 10
percent of each other. The inspections would assure
that the impeller is free of debris.

Quarterly
Pumps Seal Box Check for proper operation. Adjust or replace packing as necessary; or replace mechanical seal if equipped. 150 hours Pumps Bearings Lubricate bearings.
2,000 hours or
at least once
annually
Pumps Mechanical
Seal Filter Clean or replace. Annually
Pumps Pump
Alignment Check for changes. Annually
Pumps
Pump
Vibration and
Amp Level
Check for changes. Quarterly
Pumps Pump Noise
Level Check for changes. Annually
Hydropneumatic
Tanks Connections Inspect all threaded and bolted connections to thevessel to ensure they secure. Monthly Hydropneumatic
Tanks
Internal
Coating
Ensure that internal coating integrity has been
maintained. Annually
Hydropneumatic
Tanks
Pre-charge
Pressure Verify adequate pre-charge pressure. Monthly
AVAR Backwash The AVAR should be inspected and backwashed to minimize leakage. Monthly
Plug Valves Exercising Plug valves should be exercised. Semi-Annually Air Compressor Tank Drain air tank. Weekly
Air Compressor Oil Check oil levels. Weekly
Air Compressor Air Filter Clean air filter. Monthly
EXHIBIT A 42 March 3, 2026 Item 8
5 Preventative Maintenance Schedule
Asset Item Action Frequency
Wet Wells N/A
Wet wells should be pumped out and cleaned at least
twice a year, or more often if necessary, to prevent
solids and grease build-up. Build-up of solids can
create odors and damage to the pump.

Semi-Annually
Floats Cleaning Floats should be cleaned and inspected. The buildup of grease prevents floats from working properly. Quarterly Alarm System Inspection Alarm system inspection and testing ensures proper notification of any problems. Weekly
Daily / Weekly Tasks

1. Visually inspect the station for vandalism.

2. Clean up any trash or debris material.

3. Inspect pumps and electronic motors
a. Record pump hours for each pump.
b. Check operation of motors.
c. Check operation of controls as they apply to the station. d. Check mechanical seals.
e. Check mechanical and electrical systems for unusual noises, temperatures, and operational readings.
f. Inspect pumping system for proper operation (remove blockages from pumps as needed). g. Inspect dry well sump pump for proper operation (clean debris in sump as needed). h. Check the ventilation system.
i. Check for proper lighting.

4. Wash down wet well.

5. Visually inspect emergency generator for fuel and ability to operate properly.

6. Wash and clean drywell.

7. Flush out sump pump.

8. Perform yard maintenance and housekeeping as needed.

9. Test all panel lights and change as needed to ensure proper operation.

10. Record odor scrubber readings for APCD compliance (if applicable)

11. Place pump controls back in auto position prior to leaving station.

12. Lock up station, including exterior power panels if required, prior to leaving.

Monthly Tasks

1. Open up wet well and visually inspect the pumping of each pump.

2. Completely pump down the wet well to its lowest point and make a visual inspection.

3. Test alarms
a. Power failure
b. High dry well
c. High wet well
d. Generator engine running

4. Inspect fire extinguishers.

EXHIBIT A 43 March 3, 2026 Item 8
6 5. Exercise suction and discharge valves.

6. Replace all log sheets with new and take utility readings.

7. If Diesel day tank is low call for refill.

8. Hose the wet well down during the pump down process.

9. Inspect wet well for excessive grease build up on surface, clean when needed.

10. Check wet well floats for rag build up, clean as needed.

11. Power backup generator needs to be checked, and started (fuel level, battery and general condition).

12. Turn in operation log sheets at end of the month.

Quarterly Tasks

1. Clean grit and grease from the wet well using a vac-con truck.

2. Generator is to be operated, under load, for 15 minutes. This test is to be conducted by tripping power to the station and observing a successful transfer to generator power.

Emergency generators are to be operated per manufactures’ requirements and in compliance with any City, County, or State agency operating permit.

Annual Tasks

1. Inspect influent grinder and perform preventative maintenance

2. Facilitate APCD Inspection (Facility inspection and review of files and records)

3. Prepare recommendations for repairs and capital improvements to be included in annual budget
Other Duties Tasks

1. Assist maintenance staff as needed for repair work requirements.

2. Respond to all lift station alarms.

3. Maintain all required lift station field logs.

4. Report all problems with the lift station to the operations supervisor.

5. Record all problems or observations at the lift station in the lift station journal.

EXHIBIT A 44 March 3, 2026 Item 8
7 2 Standard Operating Procedure for Sewer Cleaning Process The purpose of this Standard Operating Procedure is to ensure that sewer cleaning is performed in a manner that will produce a high-quality work product. Quality is important because it ensures that the sanitary sewers will not experience problems prior to their next scheduled cleaning.

A. Goal
The goal of cleaning a gravity sewer isto restore the flow area to 95% of the original flow area of the pipe.

B. Required Equipment and Tools
• Personal protective equipment (hardhat, steel toe boots, gloves, eye/face protection, hearing protection)
• Proper safety cones, barricades, flagging, signs or other traffic control devices • Sanitary sewer system map book
• Sewer cleaner Rodding machine
• Sewer cleaning Jetter
• Debris traps in the sizes that will be encountered during the day • Manhole hook
• Measuring wheel
• Disinfectant
C. Procedures for Sewer Cleaning Crew
Prior to Leaving the Yard

1. Plan the work so that it starts in the upstream portion of the area and moves downstream, following Area Maintenance (AM) Cleaning Plan and Schedule.

2. Wherever possible, plan to clean sewersfrom the downstream manhole.

3. Inspect the sewer cleaning nozzles for wear. Replace nozzles that are excessively worn.

4. If this is the first day that this cleaning unit is being used this week, inspect the first 200 feet of hose and couplings for damage or wear.

Atthe Jobsite

1. Wear proper Personal Protective Equipment (PPE).

2. Fill the water tank at or near the first jobsite.

3. Determine and confirm location of upstream and downstream manholes (use street addresses, if possible).

4. Set up proper traffic control by placing traffic signs, flags, cones and other traffic control devices.

5. Move the cleaning unit into the traffic control so that the hose reel is positioned over the manhole.

6. Open the manhole and determine if it is safe to proceed with the cleaning operation.

7. Install the jetter into the manhole.

Cleaning Operation

1. Insert the debris trap.

2. Start the auxiliary engine.

3. Lower the hose, with a guide or roller to protect the hose, into the manhole and direct it into the sewer to be cleaned.

4. Start the high pressure pump and set the engine speed to provide adequate pressure for the sewer cleaning operation.

5. Open the water valve and allow the hose to proceed up the sewer. The hose speed should not exceed 3 feet per minute.

EXHIBIT A 45 March 3, 2026 Item 8
8 6. Allow the hose to proceed 25% of the length of the sewer and pull the hose back.

7. Observe the nature and the quantity of debris pulled back to the manhole.

8. If there is little or no debris, allow the hose to proceed to the upstream manhole.

9. If there is moderate to heavy debris, clean the remaining portion of the sewer in steps not to exceed 25% of the length of the sewer.

10. Open the upstream manhole and verify that the nozzle is at or past the manhole.

11. The sewer has been adequately cleaned when successive passes with a cleaning nozzle do not produce any additional debris, and the seweris able to pass a fullsize,six-wire skid (“proofer”) for its entire length.

12. Determine the nature and quantity of the debris removed during the cleaning operation.

13. Remove the debris from the manhole using the vacuum unit, or debris device.

14. Rewind the hose on the reel.

15. Remove the debris trap.

16. Clean the mating surface and close the manhole. Ensure that the manhole is properly seated.

17. Enter the results on the Work Order.

18. Move the cleaning unit, break down and stow the traffic controls.

19. Proceed to the next cleaning jobsite.

At the End of the Day

1. Inspect the equipment and tools for problems.

2. Report any problems with equipment, tools, or sewers that were cleaned during the day.

3. Turn in all completed Cleaning Work Orders at end of shift.

EXHIBIT A 46 March 3, 2026 Item 8
9 3 Inventory of Parts
Table 3-1. Public Works Annual Wastewater Inventory of Parts- inclusive of and spare parts Part No. Description Each Cost Count 7/1/24
Start Value +
New
Purchase
Cost / Ea.

Value - Used
Cost Value 6/30/25 Count
6/30/25
Current
End Value

WASTEWATER COLLECTION
4" COUPLING (CLAY TO PVC/CI) $4.50 0 $0.00 $4.50 0.00 $4.50 $0.00 0 $0.00 4" COUPLING (CI/PVC) $49.55 0 $0.00 $49.55 0.00 $49.55 $0.00 0 $0.00 6" COUPLING (CLAY TO PVC/CI) $9.40 20 $188.00 $9.40 0.00 $9.40 $0.00 20 $188.00 6" COUPLING (PVC/CI) $63.55 3 $190.65 $63.55 0.00 $63.55 $0.00 3 $190.65 IA-B70 8" COUPLING (CLAY TO PVC/CI) $14.40 14 $201.60 $14.40 0.00 $14.40 $0.00 9 $129.60 8" COUPLING (PVC/CI) $80.32 7 $562.24 $80.32 0.00 $80.32 $0.00 1 $80.32 12" COUPLING (CLAY TO PVC/CI) $29.16 3 $87.48 $29.16 0.00 $29.16 $0.00 0 $0.00 4" BEND 90 B/B $3.50 6 $21.00 $3.50 0.00 $3.50 $0.00 6 $21.00 4" BEND 45 B/B $2.54 16 $40.64 $2.54 0.00 $2.54 $0.00 16 $40.64 4" BEND 22 1/2 B/B $2.48 15 $37.20 $2.48 0.00 $2.48 $0.00 13 $32.24 4" COUPLING B/B $3.40 12 $40.80 $3.40 0.00 $3.40 $0.00 11 $37.40 4" BEND 45 B/S $2.41 14 $33.74 $2.41 0.00 $2.41 $0.00 14 $33.74 4" BEND 90 B/S $3.33 9 $29.97 $3.33 0.00 $3.33 $0.00 9 $29.97 4" BEND 22 1/2 B/S $2.35 12 $28.20 $2.35 0.00 $2.35 $0.00 0 $0.00 6" BEND 45 B/S $4.72 2 $9.44 $4.72 0.00 $4.72 $0.00 2 $9.44 6" BEND 90 B/S $6.06 2 $12.12 $6.06 0.00 $6.06 $0.00 2 $12.12 14" REPAIR COUPLING (15.30 - 16.90) $450.00 2 $900.00 $450.00 0.00 $450.00 $0.00 2 $900.00

STAINLESS STEEL STRAPS
164 STAINLESS STEEL STRAP $2.50 8 $20.00 $2.50 0.00 $2.50 $0.00 8 $20.00 140 STAINLESS STEEL STRAPS $2.80 10 $28.00 $2.80 0.00 $2.80 $0.00 10 $28.00 176 10" STAINLESS STEEL STRAPS $3.50 5 $17.50 $3.50 0.00 $3.50 $0.00 5 $17.50 168 8" STAINLESS STEEL STRAPS $3.19 15 $47.85 $3.19 0.00 $3.19 $0.00 15 $47.85 EXHIBIT A 47 March 3, 2026 Item 8
10 Part No. Description Each Cost Count 7/1/24
Start Value +
New
Purchase
Cost / Ea.

Value - Used
Cost Value 6/30/25 Count
6/30/25
Current
End Value
200 12" STAINLESS STEEL STRAPS $4.63 15 $69.45 $4.63 0.00 $4.63 $0.00 15 $69.45 152 STAINLESS STEEL STRAPS $2.50 18 $45.00 $2.50 0.00 $2.50 $0.00 18 $45.00

SADDLE/PVC
6 X 4 SADDLE PVC $8.63 7 $60.41 $8.63 0.00 $8.63 $0.00 7 $60.41 8 x 6 SADDLE PVC $12.33 4 $49.32 $12.33 0.00 $12.33 $0.00 4 $49.32 8 X 4 SADDLE PVC $11.26 3 $33.78 $11.26 0.00 $11.26 $0.00 3 $33.78 10 X 6 SADDLE PVC $17.57 8 $140.56 $17.57 0.00 $17.57 $0.00 0 $0.00

SADDLE GASKETS
6" SADDLE GASKETS $0.95 7 $6.65 $0.95 0.00 $0.95 $0.00 7 $6.65

PLUGS (PLASTIC)
4" PVC PLUG $1.31 0 $0.00 $1.31 0.00 $1.31 $0.00 0 $0.00 6" TEST PLUG (PLASTIC) $24.57 16 $393.12 $24.57 0.00 $24.57 $0.00 16 $393.12 275.085 8" TEST PLUG (PLASTIC) $31.99 1 $31.99 $31.99 0.00 $31.99 $0.00 1 $31.99 6" MECHANICAL TEST PLUG $30.00 1 $30.00 $30.00 0.00 $30.00 $0.00 1 $30.00

PLUGS (ALUMINUM)
10" TEST PLUG (ALUMINUM) $133.00 1 $133.00 $133.00 0.00 $133.00 $0.00 1 $133.00 12" TEST PLUG (ALUMINUM) $151.00 1 $151.00 $151.00 0.00 $151.00 $0.00 0 $0.00 4" TEST PLUG $2.29 1 $2.29 $2.29 0.00 $2.29 $0.00 1 $2.29 6" TEST PLUG $3.42 1 $3.42 $3.42 0.00 $3.42 $0.00 1 $3.42 8" TEST PLUG $4.02 2 $8.04 $4.02 0.00 $4.02 $0.00 2 $8.04

PVC SEWER PIPE - IN FEET
4" PVC SEWER PIPE $0.73 0 $0.00 $0.73 0.00 $0.73 $0.00 0 $0.00 6" PVC SEWER PIPE $1.33 0 $0.00 $1.33 0.00 $1.33 $0.00 0 $0.00 8" PVC SEWER PIPE $2.37 40 $94.80 $2.37 0.00 $2.37 $0.00 40 $94.80 10" PVC SEWER PIPE $3.74 0 $0.00 $3.74 0.00 $3.74 $0.00 0 $0.00 EXHIBIT A 48 March 3, 2026 Item 8
11 Part No. Description Each Cost Count 7/1/24
Start Value +
New
Purchase
Cost / Ea.

Value - Used
Cost Value 6/30/25 Count
6/30/25
Current
End Value
12" PVC SEWER PIPE $5.35 20 $107.00 $5.35 0.00 $5.35 $0.00 20 $107.00 14" PVC SEWER PIPE $8.05 10 $80.50 $8.05 0.00 $8.05 $0.00 10 $80.50

MANHOLE AND CLEANOUTS
MANHOLE GUARD (no flow cover) $113.57 5 $567.85 $113.57 0.00 $113.57 $0.00 5 $567.85 8'' rubber wedge lock $10.00 2 $20.00 $10.00 0.00 $10.00 $0.00 0 $0.00 PNEUMATIC TEST PLUG 4" $81.00 0 $0.00 $81.00 0.00 $81.00 $0.00 0 $0.00 PNEUMATIC TEST PLUG 6" $187.00 0 $0.00 $187.00 0.00 $187.00 $0.00 0 $0.00 PNEUMATIC TEST PLUG 8" $511.00 1 $511.00 $511.00 0.00 $511.00 $0.00 1 $511.00 PNEUMATIC TEST PLUG 8" - 12" $614.00 1 $614.00 $614.00 0.00 $614.00 $0.00 1 $614.00 PNEUMATIC TEST PLUG 12" $560.00 1 $560.00 $560.00 0.00 $560.00 $0.00 1 $560.00 PNEUMATIC TEST PLUG 14-16" $799.00 1 $799.00 $799.00 0.00 $799.00 $0.00 1 $799.00 PNEUMATIC TEST PLUG 18-24" $1,244.00 1 $1,244.00 $1,244.00 0.00 $1,244.00 $0.00 1 $1,244.00 PNEUMATIC LONG TEST PLUG 4" $110.00 2 $220.00 $110.00 0.00 $110.00 $0.00 2 $220.00 PNEMATIC TEST PLUG 4"-6" $160.00 1 $160.00 $160.00 0.00 $160.00 $0.00 1 $160.00

APCO SEWAGE AIR VAC PARTS
401.1 2" SEWER AIR VACUUM VALVE $331.00 4 $1,324.00 $331.00 0.00 $331.00 $0.00 1 $331.00 14" REPAIR CLAMPS
228 14" AC X 16 (15.95-16.75) $555.00 2 $1,110.00 $555.00 0.00 $555.00 $0.00 0 $0.00 TOTAL NUMBER OF PARTS 591 513
GRAND TOTAL $23,163.87 $15,495.62
EXHIBIT A 49 March 3, 2026 Item 8
12 4 Inventory of Vehicles & Equipment
Vehicle
Number
License
Number Year Make Description VIN# Vehicle Type Cost
71A 1712793 2024 FORD F150 1/2-TON PICK UP 4X4 1FTMF1LP8RKF14615 LT $47,921 72 1305883 2009 DODGE PICK UP TRUCK 3D7KR26T79G515667 LT $18,605 73 1090481 2001 FORD F250 PICK UP 3FTN20LX1MA46363 LT $21,250 74A 1639912 2022 FORD F450 DUMP TRUCK 1FDUF4GN7NDA16166 LT $77,100 75 1435393 2014 CHEVROLET 4WD 1-TON TRUCK 1GC3KZCG4EF124488 HT $24,963 76A 1696221 2024 CHEVROLET SILVERADO 1500 PU 3GCNAAEK5RG258235 LT $40,481 77 1404629 2012 VAC-CON COMBO JET RODDER/VACUUM 1FVAC2BS3CHBH5647 HT $235,451 79 1580238 2020 FORD F150 1/2-TON PICK UP 1FTMF1CB6LFA28440 LT $26,404 81A 1702792 2025 FORD F150 1/2-TON PICK UP 4X4 1FTMF1LP6SKD33342 LT $40,845 82 1515970 2017 FORD F250 PICK UP 1FTBF2A6XHEF21084 LT $27,249 83 1557317 2018 FORD F150 1/2-TON PICK UP 1FTEW1CPOJFK83923 LT $32,073 85A 1712793 2024 FORD F150 1/2-TON PICK UP 4X4 1FTEX1LP1RKF15431 LT $52,586 88 1657930 2017 CHEVROLET SILVERADO 2500 PU 1GC0CUEG7HZ358319 LT $30,573 78 2014 CASE 580SM SONSRAY BACKHOE NEC 706788 UE $86,534 80 2008 CHERRYINGTON BEACH CLEANER 508D514 LE $15,828
86 2015 CATERPILLAR 926m WHEEL LOADER CAT0926MCLTE00430 UE $147,112 87 2016 CATERPILLAR SKID STEER BGZ03160 T $52,586
NONE SE454655 1996 SULLIVAN/PALATEC COMPRESSOR TRAILER MOUNT 32634-D185PDZ N/A $23,737 NONE SE455001 1990 CANOGA CEMENT MIXER 113GH#577 N/A $1,811 NONE 1602213 2020 SEWER EQUIP. of AMERICA SEWER RODDER 1S9S31614LD381636 UE $84,539 EXHIBIT A 50 March 3, 2026 Item 8
13 Vehicle
Number
License
Number Year Make Description VIN# Vehicle Type Cost
NONE 2008 MULTI-QUIP COMPACTOR R 3369 N/A $2,500
NONE 2016 MULTI-QUIP PAVEMENT SAW GX390-RH0C11645 N/A $3,726 NONE 2016 ZIEMAN TRAILER for SKID STEER 1ZCE26EXCGZ348963 N/A - NONE 2021 MOYNO ANNIHILATOR GRINDER NONE N/A $47,095
NONE 2024 SUPERIOR POWER JET PRESSURE WASHER PJ03504-12-H-GP/2407302 N/A $6,459 77 2015 MESSAGE BOARD NONE N/A -
78 2015 MESSAGE BOARD NONE N/A -
NONE 2024 SONSRAY BOX TRAILER 5FTBD1529R1017681 N/A -
NONE 2024 GRACO LINELAZER V PAINT SPRAYER H24B17K581000880 N/A - EXHIBIT A 51 March 3, 2026 Item 8
14 5 HMA Inventory
High Maintenance Area Cleaning Sheet GIS Map #, Manhole # No. HMAF Location From To Dir Footage (nominal)
1 FOG Coast Blvd. to Jake's A6-29 A6-26 W 105
FSE
2 FOG Coast Blvd. - 1700 block (King's Parking) A6-27 A6-29 N 80 FSE
3 FOG Del Mar Lane (1300–1400 block) B7-18 B8-06 S 600+ FSE 530
4 FOG Del Mar Lane and Ocean Ave. A7-10 B7-18 E 600+
FSE 438 438
5 FOG Ocean Avenue A7-09 A7-10 S 120
FSE 185
6 RI Stratford Ct 600 Blk to CDM B10-10 B10-15 E 300
7 FOG Camino del Mar and Seaview to Plaza B6-05 B7-14 S 600+ FSE
8 RI Seaview at Belaire to cleanout B6-08 B6-09 E 120
9 RI/SED 12th Street and Del Mar Ln B8-02 B8-15 E 200
10 RI Seaview at Belaire to cleanout (cont'd) B6-09 B6-02 C.O. E 84 11 RI 12th Street and CDM to Luneta Drive B8-15 B8-19 E 210 12 FOG Camino del Mar between 12th and 11th Street (~400') B8-14 B8-20 S 400 FSE
13 FOG Camino del Mar between 12th and 13th Street (~250') B8-14 B8-03 C.O. N 250 FSE
14 FOG Camino del Mar between 11th and 13th Street (~400') B8-20 B8-02 S 400 FSE
15 RI 11th Street 300 Block B8-31 B8-33 E 380
16 RI Zapo at Culebra, up easement B5-33 B5-32 S 100
17 DC Zapo at Culebra, up easement (cont'd) B5-32 B5-02 SE 250 18 RI Culebra MH-B6-29 to MH-B5-33 B6-29 B5-33 NE 120
EXHIBIT A 52 March 3, 2026 Item 8
15 High Maintenance Area Cleaning Sheet GIS Map #, Manhole # 19 RI Zapo MH-B5-33 to MH-B5-31 B5-33 B5-31 NE 250
20 RI Zapo MH-B5-31 to MH-B5-48 B5-31 B5-48 NE 165
21 RI Manholes on Luneta Drive B7-41 B7-48 S 113
22 RI Cuchara at Rimini Road C8-02 C8-01 NE 248
23 RI Luneta MH B8-11 and MH B8-24 - Cuchara B8-11 B8-24 E 268 Sewer line runs in sloped easement to City's Luneta parcel – inspect MH B8-23 24 DC Beach Area – Jet rod 2x per year, time allows (Spring and Fall) Beginning at 2nds and 4th quarters
25 FOG San Dieguito Drive B4-20 C5-02 E 800+
FSE Step clean sections to station
26 FOG Balboa Ave and Zapo St. to Gatun Street B5-29 B5-22 N 610 FSE
27 DC Pine Needles and Oceanview Ave C12-03 C12-06 N 335 28 RI Serpentine Drive and Zapo Street B6-32 B6-33 N 230 29 RI Serpentine Drive – 400 blk B6-13 B6-32 E 230
30 DC Serpentine Drive – 300 blk B6-16 B6-13 NE 185
31 FOG Pine Needles easement (302 Oceanview) C12-03 B12-13 S 600 EXHIBIT A 53 March 3, 2026 Item 8
Appendix B
SSMP Training Log
EXHIBIT A 54 March 3, 2026 Item 8
1 City of Del Mar
Sanitary Sewer Management Plan (SSMP) Training Log

SSMP TRAINING LOG
(Store Completed Form in Appendix B)
Date:

Trainer(s):

Training Location:

TRAINING TOPICS COVERED
Review and Discussion of SSMP and Goals
Regulatory Background
Operations and Maintenance (“O&M”) Program
Design and Performance Provision
Spill Emergency Response Plan (“SERP”)
Spill Water Quality Monitoring and Reporting
Sewer Pipe Blockage Control Program
System Evaluation, Capacity Assurance and Capital Improvements Monitoring, Measurement, and Program Modifications
Communication Program

ATTENDEE NAME TITLE SIGNATURE
EXHIBIT A 55 March 3, 2026 Item 8
2 ATTENDEE NAME TITLE SIGNATURE
EXHIBIT A 56 March 3, 2026 Item 8
Appendix C
Sanitary Sewer Spill Water Quality
Monitoring Program
EXHIBIT A 57 March 3, 2026 Item 8
1 City of Del Mar Sanitary Sewer Spill
Water Quality Monitoring Program
Key Elements
Trigger for Water Quality Sampling
State Water Resources Control Board (SWRCB)
Sampling must be performed for spills that are 50,000 gallons or greater and reach surface water.

San Diego County Department of Environmental Health (DEH) Sampling must be performed forspillsthat reach surface water if County DEH staff indicates that sampling is necessary.

Safety and Access
„ Water quality sampling should only be performed if it issafe to do so and accessto the surface water is not restricted. Unsafe conditions include, but are not limited to, heavy rains, slippery and/or steep banks, and visibility issues.
„ When sampling is not possible, details of the situation should be recorded in the certified Category 1 spill Report and the spill Technical Report submitted on the CIWQS Online Spill Database.

When to Sample
„ Sampling must be performed (when and if it is safe to do so) within 18 hours after initial spill notification.
„ Water quality sampling should not interfere with stopping the spill.

Where to Sample
„ Sampling should account for spill travel time in surface water (see Sample Collection Procedure below). The County DEH may require sampling at additional sites.

Optional Follow-Up Monitoring
„ It may be appropriate to conduct additional monitoring by sampling and/or visual inspection, depending on the original monitoring results. For example, follow-up monitoring could be conducted until the water body has reverted to an estimated baseline condition if an impact from the spill is observed or if directed by the County DEH.

Water Quality Sampling – Protocols
Sampling Parameters required for Analyses
„ Ammonia
„ Bacterial indicators (i.e., total and fecal coliform, enterococcus, and E. coli) Spill Sample Collection Kit Inventory
„ 3 sterile ammonia sample bottles labeled A
„ 3 sterile bacteria sample bottles labeled B
„ Cooler
„ Ice pack or ice (store in freezer)
„ Safety gloves
„ Sampling pole
„ Pen
„ Velocity probe or floating device
„ Laboratory chain of custody form
EXHIBIT A 58 March 3, 2026 Item 8
2 „ Camera
„ Safety glasses
Sampling Locations
„ Upstream of spill
„ Immediate vicinity where spill enters water body (“source”) „ Downstream of spill
Sample Collection Procedure

1. Retrieve Spill Sample Collection kit1 from Public Works office.

2. Obtain ice from freezer and place in cooler.

3. Determine the point where spill entered waterway and, if possible, photograph this location.

Try to include a reference point in the photo.

4. If sampling is performed after the spill has stopped, estimate spill travel time. a. This may be done by observing or dropping floatable debris in the surface water and timing how long it takes to travel over a measured distance (e.g., 100 feet). Include sections in the surface water where there are bends, bottlenecks, or other characteristics that may slow down the flow. If the first measurement is uncertain, this time estimate may be performed three to five times, and the values averaged to determine the estimated travel time. The velocity in the upper portion of the water body can then be calculated by dividing the measured distance by the average time. b. An alternative way to measure the spill travel time is to use a velocity probe to determine the rate of flow in the water body.

5. Determine the “source” location for water quality sampling by accounting for spill travel time. a. If the spill is occurring, the “source” location is the point where the spill is entering the waterway.
b. If the spill has stopped, calculate the approximate downstream distance from the original spill location by dividing the time since the spill occurred by the estimated velocity. This is the approximate downstream distance from the spill discharge point to the “source” sampling location.

6. Put on safety gloves and safety glasses from the spill Sample Collection Kit.

7. For each parameter, label the sample bottles with the location names (e.g., “Upstream”, “Source”’ and “Downstream”).

8. Upstream Sample Collection: Collect the “upstream” samples first. Move approximately one hundred feet (100’) upstream of the Source location. Label each of the sample bottles marked “Upstream” with the date and time.
a. (If possible) Take a photo of the sample location, including a reference point in the photo.
b. Fill the labeled bottlesin the direction of the water flow just below the surface in knee deep water, approximately 3 feet deep (full arm’s length), without rinsing. Fill bottle leaving about 1” of air to allow for mixing. If needed, extend the sampling pole to the fullest length to reach deeper water depth. Avoid sampling debris orsurface scum and minimize contact with bank or beach bed as water fouling may occur. 1 A Sanitary Sewer Sample Collection kit can be an ice chest with all equipment inside prepared for sampling.

EXHIBIT A 59 March 3, 2026 Item 8
3 c. Immediately place cap securely on bottle to avoid leaks and contamination.Dry bottle. d. Place each sample bottle in the cooler after collection.

9. Source Sample Collection: Collect the “source” samples next. Move approximately ten feet (10’) downstream of the Source location. Label each of the sample bottles marked “Source” with the date and time.
a. (If possible) take a photo of the sample location, including a reference point in the photo.
b. Fill the labeled bottlesin the direction of the water flow just below the surface in knee deep water, approximately 3 feet deep (full arm’s length), without rinsing. Fill the bottle, leaving about 1” of air to allow for mixing. If needed, extend the sampling pole to the fullest length to reach deeper water depth. Avoid sampling debris or surface scum and minimize contact with bank or beach bed as water fouling may occur. c. Immediately place cap securely on bottle to avoid leaks and contamination. Dry bottle. d. Place each sample bottle in the cooler after collection.

10. Downstream Sample Collection: Lastly, collect the “downstream” samples. Move one hundred feet (100’) downstream of the Source location. Label each of the sample bottles marked “Downstream” with the date and time.
a. (If possible) take a photo of the sample location, including a reference point in the photo.
b. Fill the labeled bottlesin the direction of the water flow just below the surface in knee deep water, approximately 3 feet deep (full arm’s length), without rinsing. Fill bottle leaving about 1” of air to allow for mixing. If needed, extend the sampling pole to the fullest length to reach deeper water depth. Avoid sampling debris orsurface scum and minimize contact with bank or beach bed as water fouling may occur. c. Immediately place cap securely on bottle to avoid leaks and contamination. Dry bottle. d. Place each sample bottle in the cooler after collection.

11. If additional sites are required and specified by County DEH, continue to perform sampling at these additional sites according to sampling procedures in the previous step.

12. Complete the laboratory chain of custody form with requested information: site, bottle number, collector, date and time of collection, type of sample, analyses requested, name and phone number of responsible person(s), and courier name.

13. As soon as possible after sample collection, transport the cooler containing the samples and the completed laboratory chain of custody form to the laboratory. The parameter with the shortest holding time is 6 hours (from sample collection to beginning of analysis). Sample analysesshould begin as soon as possible after sample collection to achieve the most accurate result.

14. Restock the Spill Sample Collection Kit with the items listed above (Spill Sample Collection Kit).

15. After the analyses have been performed (see “Water Quality Analyses Protocols” below) and the results have been reviewed and finalized, report them to the County DEH and check if any of the following conditions are satisfied:
„ Both the ammonia and bacteria levels downstream are approximately equal to or less than the upstream levels;
„ The concentration of ammonia is below 2.139 mg/L as N; or „ The fecal coliform bacteria levels are below 400 MPN/100mL.

EXHIBIT A 60 March 3, 2026 Item 8
4 As soon as one of the above conditions is satisfied and (if applicable) the County DEH indicates that additional monitoring is not needed, monitoring for this spill may stop. If none are satisfied, repeat the Sample Collection Procedure steps until either or all of the conditions are satisfied, or other information is available to suggest the spill is no longer causing a potentially adverse effect on the waterbody.

Warnings for Sample Collection
„ Avoid Contamination. Be careful. Make every effort not to touch the inside of the collection bottle and the inner surface of the lid or bottle rim. Sample containers may also contain chemicals and/or preservatives.
„ Deliver Sample(s) to Lab(s) Immediately. All samples need to be delivered to the laboratory expeditiously due to the limed hold time required for maintaining sample integrity.

Water Quality Analyses – Protocols
Laboratory samples will be sent to an accredited or certified laboratory. The laboratory methods will be performed according to the laboratory’s Standard Operating Procedures(SOPs).

Maintenance and Calibration of Monitoring Instruments and Devices All laboratory monitoring instruments and devices used for water quality analyses are maintained and calibrated according to the SOPs to ensure their continued accuracy. The Spill Sample Collection Kit is checked by the City staff annually to verify its contents, and City staff are to replace chemical preservatives in the sample bottles at that time.

EXHIBIT A 61 March 3, 2026 Item 8
A"achment 1
Spill Emergency Response Plan (SERP)
EXHIBIT A 62 March 3, 2026 Item 8
Spill Emergency Response Plan (SERP)
March 2026

CITY OF DEL MAR

CALIFORNIA
EXHIBIT A 63 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
i
Table of Contents
Defini'ons ..............................................................................................................................ii 1 Introduc'on............................................................................................................................1 2 Spill Response Procedures......................................................................................................1 3 Spill Response Monitoring......................................................................................................7 4 Post Spill No'fica'ons............................................................................................................9 5 First Responders Debrief ......................................................................................................10 6 Repor'ng Prepara'on and SubmiGal ...................................................................................11

6.1 Report Submi=al Timing........................................................................................................... 11

6.2 Gathering Report InformaCon.................................................................................................. 12

6.3 Required Report InformaCon ................................................................................................... 13 7 Private-Lateral Sewer Discharge ...........................................................................................21 8 Other Agency Sewer Discharge ............................................................................................23 9 Plan Review, Updates, and Training......................................................................................23 Appendices
Appendix A: Spill Response Tac'cal Form
Appendix B: Sewer Stoppage Report Form
Appendix C: Spill Volume Es'ma'on
Appendix D: Damage Report for Private Property
EXHIBIT A 64 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
ii
Defini&ons
Category 1 Spill
Sewage discharges, of any volume, resul'ng from a failure in the City’s collec'on system that:
„ Results in a discharge to a drainage conveyance system and/or surface water; or „ Discharges to a drainage conveyance system and were not fully captured and returned to the sanitary sewer collec'on system.

Category 2 Spill
Sewage discharges, 1,000 gallons or greater, resul'ng from a failure in the City’s collec'on system that do not reach surface waters or a drainage conveyance system, including instances where the discharge was fully recovered from the City’s storm drain system.

Category 3 Spill
Sewage discharges equal to or greater than 50 gallons and less than 1,000 gallons, resul'ng from a failure in the City’s collec'on system that do not reach surface waters or a drainage conveyance system.

Category 4 Spill
Discharges less than 50 gallons resul'ng from a failure in the City’s collec'on system that do not reach surface waters or a drainage conveyance system.

Drainage Conveyance System
A drainage conveyance system is the City of Del Mar’s or privately-owned storm drain system, including but not limited to drainage canals, channels, pipelines, pump sta'ons, deten'on basins, infiltra'on basins/facili'es, or other facili'es constructed to transport stormwater and non-stormwater flows.

Poten&al to Discharge/ Poten&al Discharge
Poten'al to Discharge, or Poten'al Discharge, means any exi'ng of sewage from a sanitary sewer system which can reasonably be expected to discharge into a water of the State based on the size of the sewage spill, proximity to a drainage conveyance system, and the nature of the surrounding environment.

Spill
A spill is a discharge of sewage from any por'on of a sanitary sewer system due to a sanitary sewer system overflow, opera'onal failure, and/or infrastructure failure. Exfiltra'on of sewage is not considered to be a spill under this General Order if the exfiltrated sewage remains in the subsurface and does not reach a surface water of the State.

Surface Water/Receiving Water
A waterbody into which treated or untreated water/wastewater is discharged. In Del Mar, this includes the Pacific Ocean, San Dieguito Lagoon, River or River Mouth, Los Peñasquitos Lagoon, or the NCTD channel between Court Street and the San Dieguito River.

EXHIBIT A 65 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 1
1 Introduc*on
The City of Del Mar (City) recognizes the importance of protec'ng the health and safety of the public as well as the environment by preven'ng sewer flows from reaching surface waters and waters of the United States. The City understands the need to implement procedures to minimize the impact of sanitary sewer spills and comply with state regula'ons' requirements.

This document, the City’s Spill Emergency Response Plan (SERP), serves to ensure City staff:
„ Or contractor personnel respond to iden'fied spills appropriately and efficiently, „ Appropriately provide regulatory agencies, and other poten'ally affected en''es no'fica'ons of all spills in a 'mely manner and in accordance with the State General Order for Sanitary Sewer Systems (Order),
„ Conduct appropriate monitoring, no'fica'ons and repor'ng, „ Conduct appropriate training of staff and contractors, as applicable, on t „ Conducts post-spill assessments to review effec'veness of the procedures described in this SERP, and make appropriate updates if necessary, and
„ Conduct periodic reviews and updates of this SERP.
2 Spill Response Procedures
Department of Public Works (PW)
staff are responsible for first
responding to and containing
ac've or poten'al spills. A Spill
Response Tac'cal Form (Appendix
A) guides First Responders spill
response procedures and
immediate no'fica'ons, i.e.,
within two hours of knowledge of
spills.

The Spill Response Tac'cal Form:
„ Guides first responders
from the first awareness
or no'fica'on of a sewage
spill through final cleanup
„ Includes procedures for
each of the steps outlined
in Figure 1.
„ Is placed in all City PW
vehicles for staff reference
and use.

In the event of a spill, the first
responding Public Works staff
(First Responders) are responsible
Figure 1: Spill Response Steps
EXHIBIT A 66 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 2
for protec'ng the public's health and safety by mi'ga'ng the spill's impacts to the maximum extent possible.

Step 1: Ini>al Spill Response and Assessment
Suspicious circumstances, such as sewage flowing from a manhole, foul odors, backed-up plumbing, unusual flooding, and unusually low flows entering a pump sta'on or treatment plant, may indicate a spill. A spill may be detected by City employees, the public, or via the City’s pump sta'on and lii sta'on alarm systems.

Public detec'ons of ac've or poten'al spills are received at the Public Work’s front desk and routed to the PW Opera'ons and Maintenance Staff. If a PW Opera'ons and Maintenance staff member is not available or non-responsive, then a designated backup PW staff member is no'fied. The PW staff member that first responds to a spill is referred to as the First Responder.

Aier-hours calls are routed to North County Dispatch JPA and then to the designated 24-hour contact point for the Public Works Department. Figure 2 provides a typical procedure for spill detec'on.

Figure 2: Procedure for Spill Detec4ons
Alarm systems in the City’s sewer system pump sta'on and lii sta'on (i.e., 21st Street pump sta'on, San Dieguito lii sta'on) are triggered when there is a power failure, or high/low water level is detected in the wet well(s). When triggered, an alarm signal is transmiGed via the City’s SCADA system to PW staff (i.e., duty personnel) or North County Dispatch JPA if triggered outside business hours.

Upon receipt of a detected spill via a member of the public, City-employee, or automated alarm system, the First Responder shall perform the following:

Step 1-1 If spill is flowing to surface water or City’s drainage system (inlet, pipe, channel, etc.) IMMEDIATELY implement BMPs to block the spill from entering the drainage system Step 1-2 Record spill detec'on informa'on, such as caller’s informa'on, es'mated start 'me of the spill, and relevant informa'on that will enable staff to quickly locate, assess, and contain the spill.

EXHIBIT A 67 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 3
Step 1-3 Call Maintenance Superintendent (Direct: 858-704-3676, Main: 858-755-3294) or Public Works Director (Direct: 858-704-3681, Main: 858-755-3294) Step 1-4 If applicable, call North Com Dispatch to confirm the response has been ini'ated.

Step 1-5 Make an ini'al site assessment (via desktop analysis or, if needed, in-field inves'ga'on) to determine if the spill originated in the City’s jurisdic'on and whether a publicly- or privately-owned sewer line was the cause of the spill.
a. If the spill originated in the City’s jurisdic'on and the cause is on a publicly owned sewer line, proceed with Step 2.
b. If the spill originated in the City’s jurisdic'on and is on a sewer line owned by either the City of Solana Beach or City of San Diego, see Sec'on 5 below. c. If the spill is not within the City’s jurisdic'on or resulted from blockages or other problems within a privately-owned sewer lateral, see Sec'on 4 or 5 below. d. If the spill or reported problem cannot be located, obtain addi'onal informa'on from the incident reporter or North County Dispatch JPA Operator to clarify the spill loca'on and issue details. If the spill s'll cannot be located, the First Responder shall check the system for normal flows, advise the Emergency Dispatch Operator of the noncondi'on, and obtain approval from the Public Works Director or other designee before leaving the site.

Step 2: Public Protec>on
To protect public health and safety, City staff must control public access to all areas where contact with sewage is possible. All traffic control setups shall conform to the appropriate standards to ensure the safety of the crews. Depending on the loca'on of the spill and the applicability, the traffic and crowd controls may be implemented as follows:

Step 2-1 Ini'ate protec've measures:
„ Place cones to direct traffic away from the spill area. „ Place cau'on tape and barricades to protect pedestrians from contaminated area. „ Use City personnel to control traffic and pedestrians. „ Close affected entrances or exits from public and/or private facili'es. „ Perform lane closures as necessary.
„ If necessary, place signage to inform the public of poten'al hazards to public health and safety.

Step 2-2 Inform the City Sheriff’s Department of any law enforcement assistance necessary for roadway closures and traffic control.

Step 2-3 To prevent public health impacts:
a. By radio, no'fy the Del Mar Community Services Department (Lifeguards) and provide the loca'on of the beach oumall that would be impacted if the sewer spill reached the oumall. Community Services will implement appropriate beach closure procedures. b. No'fy the County of San Diego Department of Environmental Health Quality (DEHQ).

DEHQ will implement appropriate beach advisories/warnings/ closures.

Step 2-4. If aier PW working hours and Lifeguards are NOT on duty and spill has reached waters of the State (lagoon or beach), report spill to San Diego Department of Environmental Health EXHIBIT A 68 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 4
and Quality (DEHQ), and/or Cal OES. Call County Communica'ons at: (858) 505-6657 and request Environmental Health Specialist
Note: The County of San Diego Department of Environmental Health and Quality (DEHQ) determines when to post noKces of polluted surface waters or ground surfaces resulKng from uncontrolled wastewater discharges from City faciliKes. Depending on the circumstances of the spill, the DEHQ may post noKces or direct the City to do so. The posKngs warn of potenKal public health risks due to sewage contaminaKon and do not necessarily prohibit the use of recreaKonal areas, unless posted otherwise. Should addiKonal noKficaKon of sewage contaminaKon be deemed necessary, DEHQ will distribute news releases and advise the public of the affected areas.

Step 3: Containment
If the spill was caused by a blockage or other problem in a City-owned sewer line, the First Responder should begin efforts to stop and/or contain the overflow immediately. Steps to stop and contain the spill are as follows:

Step 3-1 Take photos and/or video footage to document site and spill spread before beginning containment.

Step 3-2 Iden'fy and, if necessary, request addi'onal personnel, materials, and equipment to minimize, contain, or isolate the spill's impact. Refer to Step 6-1 for a list of contacts.

Step 3-3 Stop and/or contain overflow by blocking the storm drain, recovering sewage with a vacuum truck, by digging or construc'ng a containment pond, diver'ng flow into a downstream manhole, etc.

Step 3-4 Recover as much spilled sewage as possible.

Step 3-5 Obtain spill Informa'on Determine the cause of the spill. c. Determine the des'na'on of the overflow (e.g., street, curb, guGer, storm drain, drainage channel, estuary, or Pacific Ocean).
d. Obtain photographic documenta'on before and aier overflow containment to document the condi'ons of the area and the extent of the spill's impact. Photographs and/or video footage shall be filed with the Sewer Overflow Report.

Step 3-6 Take photos and video:
a. To capture the extent of the spill spread.
b. Once overflow has been stopped/ contained.
c. Of any damaged property.

Step 4: Spill Characteriza>on
Informa'on necessary for appropriate repor'ng shall be collected.

Step 4-1 Using best es'ma'on technique for the spill situa'on, es'mate spill rate Step 4-2 Did the spill reach a drainage conveyance system? If yes, provide the informa'on for the next five items:
a. Descrip'on of the drainage conveyance system transpor'ng the spill, i.e., inlet, pipe, cobble guGer, etc
b. Take photos of the drainage conveyance system entry loca'on(s) EXHIBIT A 69 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 5
c. Es'mated spill volume fully recovered from the drainage conveyance system d. Es'mated spill volume remaining within the drainage conveyance system e. Es'mated spill volume discharged to a groundwater infiltra'on basin, if applicable Step 4-3 If spill is in the conveyance system or surface flowing towards surface water, es'mate spill travel 'me to the receiving water.

Step 4-4 Did the spill reach surface water? If yes, provide the informa'on for the next three items:
a. Descrip'on and photographs of all discharge point(s) into the surface water b. Es'mated spill volume that discharged to surface waters c. Es'mated total spill volume recovered
Step 4-5 Collect spill end date and 'me
Step 4-6 Iden'fy the cause of the spill (root intrusion, grease deposi'on, etc.) Step 4-7 Iden'fy system failure loca'on (main, lateral, pump sta'on, etc.) Step 4-8 Determine and describe pipe/infrastructure material Step 4-9 Take photos and/or video of the following in receiving water if present:
„ Waterbody bank erosion,
„ Floa'ng maGer,
„ Water surface sheen (poten'ally from oil and grease), „ Discolora'on of receiving water, and
„ Impact to the receiving water.

Step 5: Determine Spill Category
It is cri'cal to appropriately determine the category of the spill for the purposes of appropriate no'fica'ons, monitoring, and repor'ng.

Step 5-1 Determine the gallon size of the spill. See Appendix C.

Step 5-2 Use the flow diagram below to determine the Primary Spill Category.

DISCHARGE TO

DRAINAGE

CONVEYANCE

SYSTEM, OR SURFACE
WATER
A discharge to a drainage
conveyance system
and/or surface water, that
was not fully captured
and returned to the
sanitary sewer system.

SPILL TO PUBLIC LAND
A discharge that does not reach a drainage
conveyance system or surface waters.

PRIVATE LATERAL SPILL
Caused by blockage or
other problem in a privately
owned sewer lateral, and
spill remains on Private
Property.

If spill enters Public ROW,
it is no longer a Private
Lateral Spill Determine Spill
Category 1, 2, 3, or 4.

Was the spill
over 1,000
gallons?
Was the spill
under 1,000
gallons but
greater than 50
gallons?
Was the spill
under 50
gallons?
CATEGORY 1 CATEGORY 2 CATEGORY 3 CATEGORY 4 PRIVATE LATERAL SPILL Step 6: No>fica>on to Appropriate En>>es
Timely no'fica'on to all appropriate par'es allows the City to respond to the spill efficiently, ensure the health and safety of the public and responding crew, and minimize the poten'al impacts of the spill.

Steps to no'fy appropriate staff, agencies, and other en''es are as follows:

EXHIBIT A 70 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 6
Step 6-1 If:
„ Media is covering the spill
„ There is damage to private property, OR
„ The spill reaches beach/ocean/lagoon
IMMEDIATELY Contact PW Director/Superintendent and City Manager/Assistant City Manager.

To secure addi'onal resources to fully contain and recover the spill, request support from addi'onal City staff and/or request support from City’s approved on-call contractor.

Table 1:City Staff Contact List
Role Main Direct Line
Public Works Director, LRO (858) 755-3294 (858) 704-3681 Wastewater UDlity Specialist (858) 755-3294 Andre
UDlity Specialist II (858) 755-3294 (760) 375-9535
UDlity Specialist (858) 755-3294 (760) 704-3687
OperaDons Manager (858) 755-3294 (858)704-3684
Principal Engineer (858) 755-3294 (858) 375-9533
Management Analyst (858) 755-3294 (858) 704-3677
Admin Assistant (for resident/business contact info) (858) 755-3294 (858) 704-3678 Engineering Manager (Michael Baker InternaDonal) (760) 476-9193 (760) 603-6243 City Manager (858) 755-9313 (858) 704-3630
City AUorney (Devaney Pate Morris & Cameron) (619) 354-5030 N/A Step 6-2 If Category 1 or 2 Spill is greater than or equal to 1,000 gallons, contact County DEHQ IMMEDIATELY and Cal OES within 2 hours of awareness of spill. „ See back of Spill Response Tac'cal Form for informa'on requested by CAL-OES to obtain CAL-OES Control Number.

Step 6-3 If the spill enters areas outside the City’s jurisdic'on, no'fy the affected agency immediately. Refer to Sec'on 8: Other Sewer Agency Discharge for contact info.

Step 7: Correc>ve Ac>ons and System Restora>on
First Responders should perform correc've ac'ons to restore sanitary sewer system opera'ons with care to prevent addi'onal spills from occurring due to the correc've ac'ons. Steps include:

Step 7-1 Perform CCTV inspec'on, if needed, to determine the cause of the spill, assess the condi'on of the pipe or manhole, and iden'fy the ac'ons needed to restore opera'ons.

Step 7-2 Remove the pipe blockage by flushing or rodding.

Step 7-3 Repair the damaged pipeline or manhole.

Step 7-4 If applicable, manually operate pump/lii sta'on controls.

Step 7-5 In the event of a prolonged sewer line blockage or sewer line collapse, the responding City crew shall perform the following:
a. Establish a portable bypass pumping opera'on around the obstruc'on, EXHIBIT A 71 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 7
b. Con'nuously or periodically monitor the bypass pumping opera'on, and c. Perform emergency repairs to stop the overflow.

Step 8: Clean up
Clean up procedures are executed as soon as possible to protect public health and safety and the environment. First Responders should be thorough and careful as clean up procedure is performed.

Steps to clean up and restore the condi'on of the site are as follows:

Step 8-1 Take photographs and, if possible, video footage of the surrounding and impacted area to thoroughly document the nature and extent of the spill spread and impact.

Step 8-2 If necessary, to access private property during clean up, obtain expressed permission from private property owner/occupant.

Step 8-3 Sweep, rake, or pick-up by hand, and properly dispose of any solids and debris.

Step 8-4 Thoroughly flush and clean the area of any sewage using a high-pressure water hose or vactor truck.

Step 8-5 Contain and recover all wash-down water.

Step 8-6 Disinfect and deodorize hard surface areas that came in contact with sewage and ensure proper contact 'me for proper disinfec'on.

Step 8-7 Where sewage ponding formed, pump dry the pond, and remove and properly disposed of any residue.

Step 8-8 Once cleaned, take photos and video of the site and any affected manholes, storm drain inlets, etc.

Step 8-9 If applicable complete:
a. Sewer Stoppage Report Form, See SERP Appendix B
b. Damage Report for Private Property Form, See SERP Appendix D, take photos and video of the site and any affected manholes, storm drain inlets, etc.

Step 9: Wrap up
Step 9-1 Review Spill Response Tac'cal Form for completeness and note the 'me and date of spill response comple'on.

Step 9-2 Review es'mate spill volume, volume discharged into surface waters or int a drainage system and impacts to receiving waters and beneficial uses. If there are substan'al changes from the previously submiGed informa'on, provide updates to CAL-OES.

Step 9-3 Provide addi'onal informa'on per'nent to the spill response. 3 Spill Response Monitoring
Receiving Water – Water Quality Sampling and Analysis
For sewage spills in which an es'mated 50,000 gallons or greater are discharged into a surface water, the City will conduct the following water quality sampling no later than 18 hours aier knowledge of a poten'al discharge to a surface water:
„ Collect one water sample, each day of the dura'on of the spill, at:

EXHIBIT A 72 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 8
Table 2: Required Water Quality Sampling Loca4ons
Sampling Loca-on Sampling Loca-on Descrip-on
DCS-001 A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.

RSW-001: Point of Discharge A point in the receiving water where sewage iniCally enters the receiving water.

RSW-001U: Upstream of Point
of Discharge
A point in the receiving water, upstream of the point of sewage discharge, to capture ambient condiCons absent of sewage discharge impacts.

RSW-001D: Downstream of
Point of Discharge
A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.

Sampling locaCons codes(e.g., RSW-001D) should be used on sample bo=le labels and chain of custody documents along with City of Del Mar name.

City staff will use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume.

City staff will sample for the following cons'tuents:
„ Ammonia
„ Appropriate bacterial indicator(s) per the San Diego Basin Plan water quality objec'ves, including the following, unless directed otherwise by the Regional Water Board:
• Total Coliform Bacteria
• Enterococcus
• Fecal Coliform Bacteria
• E-coli
Water Quality Analysis Specifica&ons
Sufficiently Sensi've Methods
Sample analysis must be conducted according to sufficiently sensi've test methods approved under 40 Code of Federal Regula'ons Part 136 for the sample analysis of pollutants. Per the General Order, a method is sufficiently sensi've when the minimum level of the analy'cal method approved under 40 Code of Federal Regula'ons Part 136 is at or below the receiving water pollutant criteria.

Environmental Laboratory Accredita'on Program-Accredited Laboratories The analysis of water quality samples required per the General Order must be performed by a laboratory that has accredita'on pursuant to Ar'cle 3 (commencing with sec'on 100825) of Chapter 4 of Part 1 of Division 101 of the Health and Safety Code. (Water Code sec'on 13176(a).) The State Water Board accredits laboratories through its Environmental Laboratory Accredita'on Program (ELAP).

Safety and Access Excep&ons
Should City staff encounter access restric'ons or unsafe condi'ons that prevents its compliance with spill response requirements or monitoring requirements as outlined in the General Order, responsible staff must provide documenta'on of access restric'ons and/or safety hazards in the corresponding required repor'ng.

EXHIBIT A 73 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 9
4 Post Spill No*fica*ons
No&fica&on of Spills to Regional Board
The City shall no'fy the State Water Board of Category 1 spills, Category 2 spills, or City-owned and/or operated lateral spills discharging or threatening to discharge to waters of the State. The City shall no'fy the Regional Water Board of Category 1 spills and all private lateral sewage discharges as described in Order No. R9-2007-001.No'fica'ons shall be by phone (619.516.1990) or fax (619.516.1994) and include:
„ the name and phone number of the person repor'ng the sewage spill, „ the responsible sewage collec'on agency (City of Del Mar), „ the es'mated total sewer overflow volume,
„ the loca'on of the sewage spill,
„ the receiving water (if any),
„ the start date/'me of the sewage spill (if known),
„ the end date/'me of the sewage spill (or whether or not the sewage spill is s'll occurring at the 'me of the report),
„ and confirma'on that the local health services agency (DEHQ) was or will be no'fied as required under the repor'ng requirements of the local health services agency.

No&fica&on of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services This noKficaKon is part of the Spill Response TacKcal Form and spill response procedures. The First Responders are responsible for compleKng this noKficaKon, if applicable. The First Responders may enlist assistance to provide the noKficaKon. SKll, ulKmately it is the First Responders' responsibility to ensure the noKficaKon is completed and a CAL-OES Control Number is received.

Per Water Code sec'on 13271, for a spill that discharges in or on any waters of the State, or discharges or is deposited where it is, or probably will be, discharged in or on any waters of the State, the City shall no'fy the CAL-OES and obtain a CAL-OES Control Number as soon as possible but no later than two (2) hours a^er:
„ The City has knowledge of the spill; and
„ No'fica'on can be provided without substan'ally impeding cleanup or other emergency measures.

The no'fica'on requirements in this sec'on apply to individual spills of 1,000 gallons or greater, from an City-owned and/or operated laterals, to a surface water.

The City shall provide the following spill informa'on to the CAL-OES before receiving a Control Number, as applicable:
„ Name and phone number of the person no'fying the CAL-OES; „ Es'mated spill volume (gallons);
„ Es'mated spill rate from the system (gallons per minute); „ Es'mated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
„ Spill incident descrip'on:
• Brief narra've of the spill event, and
• Spill incident loca'on (address, city, and zip code) and closest cross streets and/or landmarks; „ Name and phone number of contact person on scene;
EXHIBIT A 74 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 10
„ Date and 'me the City was informed of the spill event; „ Name of sanitary sewer system causing the spill;
„ Spill cause or suspected cause (if known);
„ Amount of spill contained;
„ Name of receiving water body receiving or poten'ally receiving discharge; and „ Descrip'on of water body impact and/ or poten'al impact to beneficial uses.

No&fica&on of Spill Report Updates
Following the ini'al no'fica'on to the CAL-OES and un'l such 'me that the City cer'fies the spill report in the online CIWQS Sanitary Sewer System Database, the City shall provide updates to the California Office of Emergency Services regarding substan'al changes to:
„ Es'mated spill volume (increase or decrease in gallons ini'ally es'mated); „ Es'mated discharge volume discharged directly into waters of the State or indirectly into a drainage conveyance system (increase or decrease in gallons ini'ally es'mated); and „ Addi'onal impact(s) to the receiving water(s) and beneficial uses No&fica&on of Spills County DEHQ
„ Confirm that appropriate no'fica'on and coordina'on with County DEHQ has occurred, or is occurring, for all applicable spills. Coordina'on shall include beach signage, water quality monitoring, and follow-up.
5 First Responders Debrief
It is important to gather accurate informa'on and documenta'on for repor'ng to appropriate agencies.

City PW staff will conduct a debrief of the First Responders involved in implemen'ng the Spill Response.

The purpose of the debrief is to:
„ Collect and document the data and informa'on necessary for appropriate repor'ng, and „ Iden'fy challenges in execu'ng the procedures as wriGen and opportuni'es for enhancements to improve the efficiency and effec'veness of the Spill Response Tac'cal Form and procedures.

The debrief shall include an assessment of the Spill Response Tac'cal Form and procedures described in Sec'on 2 above. Management ques'ons that should be used as part of the debrief include, but are not limited to:
„ Did the Spill Response Tac'cal Form and procedures prevent harm to human health or the environment from sewage spills to the maximum extent prac'cable? „ Was there any confusion or challenges in implemen'ng the Spill Response Tac'cal Form and procedures?
„ Were appropriate immediate no'fica'ons made in a 'mely manner? „ If there was confusion or challenges, what were they, and how can the SERP or Spill Response Tac'cal Form and procedures be modified to eliminate or reduce the confusion? „ Was a complete report submiGed within the required 'melines? „ Were correc've ac'ons required from the State Board aier submiqng the report? „ Does the current SERP need to be immediately updated to prevent harm to human health or the environment from sewage spills to the maximum extent prac'cable? This post spill assessment process should be documented, and include:
„ The date of the debrief
EXHIBIT A 75 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 11
„ Par'cipants
„ Responses to the assessment ques'ons above
The City will immediately update this SERP if it is determined that the current plan is not sufficient to prevent harm to human health or the environment from sewage spills to the maximum extent prac'cable.

Documen'ng spills and their causes provides informa'on for various purposes, including but not limited to:
„ Measuring performance and informing decision-making;
„ Comply with repor'ng requirements;
„ Planning future maintenance and repair ac'vi'es;
„ Engineering determina'ons regarding capacity, rehabilita'on, or replacement; and „ Reference for historical performance or claims.

City staff implement this SERP to ensure the spill is properly responded to and documented. Informa'on collected during the spill response, including photographs and/or video footage taken of the spill, shall be recorded in the Spill Response Tac'cal Form (Appendix A) and, applicable, the Sewer Stoppage Report (Appendix B). Copies of any suppor'ng informa'on or documenta'on shall also be compiled and saved with the spill event files. See Table 2 for mandatory repor'ng informa'on required for spill events. 6 Repor*ng Prepara*on and SubmiCal

6.1 Report Submi0al Timing
The following table iden'fies the submiGal 'ming for drai, cer'fied and technical reports for the various spill categories.

EXHIBIT A 76 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 12
Table 3: Required Report SubmiFal Timing by Spill Category Spill Category Report submiaal Timelines
Category 1: Spills to Surface
Waters
„ Submit Draft Spill Report within three (3) business days of the City’s knowledge of the spill;
„ Submit Certified Spill Report within 15 calendar days of the spill end date;
„ Submit Technical Report within 45 calendar days after the spill end date for a Category 1 spill in which 50,000 gallons or greater discharged to surface waters; and
„ Submit Amended Spill Report within 90 calendar days aier the spill end date.

Category 2: Spills of 1,000
Gallons or Greater That Do
Not Discharge to Surface
Waters
„ Submit Draft Spill Report within three (3) business days of the City’s knowledge of the spill;
„ Submit Certified Spill Report within 15 calendar days of the spill end date; and
„ Submit Amended Spill Report within 90 calendar days aier the spill end date.

Category 3: Spills of Equal or
Greater than 50 Gallons and
Less than 1,000 Gallons That
Does Not Discharge to Surface
Waters
„ Submit monthly Certified Spill Report to the online CIWQS Sanitary Sewer System Database within 30 calendars days after the end of the month in which the spills occur; and
„ Submit Amended Spill Reports within 90 calendar days aier the Cer'fied Spill Report due date.

Category 4: Spills Less Than 50
Gallons That Do Not Discharge
to Surface Waters
„ If, during any calendar month, Category 4 spills occur, certify monthly, the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills into the online CIWQS Sanitary Sewer System Database, within 30 days after the end of the calendar month in which the spills occurred.
„ Upload and cer'fy a report, in an acceptable digital format, of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, by February 1st aier the end of the calendar year in which the spills occur.

City Owned and/or Operated
Lateral Spills That Do Not
Discharge to Surface Waters
„ Upload and certify a report, in an acceptable digital format, of all lateral spills (that do not discharge to a surface water) to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occur. „ Report a lateral spill of any volume that discharges to a surface water as a Category 1 spill.

6.2 Gathering Report Informa;on
The following informa'on is important to obtain from the Spill Response Tac'cal Form, City files, or from First Responders debrief if necessary for required report prepara'on:
„ Descrip'on of the spill event des'na'on(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
EXHIBIT A 77 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 13
„ Spill end date and 'me;
„ Descrip'on of how the spill volume es'ma'ons were calculated, including at a minimum:
• The methodology, assump'ons and type of data relied upon, such as supervisory control and data acquisi'on (SCADA) records, flow monitoring or other telemetry informa'on used to es'mate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and
• The methodology(ies), assump'ons and type of data relied upon for es'ma'ons of the spill start 'me and the spill end 'me;
„ Spill cause(s) (for example, root intrusion, grease deposi'on, etc.); „ System failure loca'on (for example, main, lateral, pump sta'on, etc.); „ Descrip'on of the pipe material, and es'mated age of the pipe material, at the failure loca'on; „ Descrip'on of the impact of the spill;
„ Whether or not the spill was associated with a storm event; „ Descrip'on of spill response ac'vi'es including descrip'on of immediate spill containment and cleanup efforts;
„ Descrip'on of spill correc've ac'on, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps; „ Spill response comple'on date;
„ Detailed narra've of inves'ga'on and inves'ga'on findings of cause of spill; „ Reasons for an ongoing inves'ga'on (as applicable) and the expected date of comple'on; „ Name and type of receiving water body(s);
„ Descrip'on of the water body(s), including but not limited to:
• Observed impacts on aqua'c life,
• Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill,
• Responsible en'ty for closing/restric'ng use of water body, and • Number of days closed/restricted as a result of the spill. „ Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and „ If water quality samples were collected, iden'fy sample loca'ons and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.

A variety of approaches exist for es'ma'ng spill volumes. Appendix C provides guidance on es'ma'ng the volume of sewage that escaped from the wastewater collec'on system and the amount of sewage recovered.

If it is determined that a spill caused by the City’s sanitary sewer collec'on system has reached a private residence or business, a Damage Report to Private Property (Appendix D) is completed and aGached to the Sewer Overflow Report.

6.3 Required Report Informa;on
The following table iden'fies the required informa'on for each of the spill categories per the 'ming iden'fied in Table 3 above.

EXHIBIT A 78 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
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Table 4: Required Report Informa4on by Spill Category
Category 1*
Spill
Category 2
Spill
Category 3
Spill
Category 4
Spill
Required Item
Dra4 Spill ReportCer6fied Spill Report Dra4 SpillReportCer6fied Spill Report Cer6fied Spill Report
Cer6fied Spill Report
Spill contact informaDon (name and phone number of contact) ✓ ✓ ✓ ✓ ✓ Spill locaDon name ✓ ✓ ✓ ✓ ✓
Date and Dme the City was noDfied, or self-discovered, the spill ✓ ✓ ✓ ✓ ✓ Operator arrival Dme ✓ ✓ ✓ ✓ ✓
EsDmated spill start date and Dme ✓ ✓ ✓ ✓ ✓
Date and Dme California Office of Emergency Services was noDfied, and the assigned control number ✓ ✓ ✓ ✓
DescripDon, photographs, and GPS coordinates of where spill originated: if mulDple points, describe each appearance point and provide GPS coordinates for the appearance point closest to failure point
✓ ✓ ✓ ✓ ✓
EsDmated total spill volume exiDng system ✓ ✓ ✓ ✓ ✓ ✓
DescripDon and photographs of the extent of the spill and spill boundaries ✓ ✓ ✓ ✓ ✓
Did the spill reach a drainage conveyance system? If yes, provide the informaDon for the next five items: ✓ ✓ ✓ ✓ ✓

1. DescripDon of the drainage conveyance system transporDng the spill; ✓ ✓ ✓ ✓ ✓

2. Photographs of the drainage conveyance system entry
locaDon(s); ✓ ✓ ✓ ✓ ✓

3. EsDmated spill volume fully recovered from the drainage conveyance system; ✓ ✓ ✓ ✓ ✓

4. EsDmated spill volume remaining within the drainage
conveyance system; ✓ ✓ ✓ ✓

5. EsDmated spill volume discharged to a groundwater
infiltraDon basin or facility, if applicable ✓ ✓ ✓
DescripDon and photographs of all discharge point(s) into the surface water; ✓ ✓
EsDmated spill volume that discharged to surface waters; and ✓ ✓ EsDmated total spill volume recovered. ✓ ✓ ✓ ✓
DescripDon and GPS coordinates of spill event desDnaDons ✓ ✓ ✓ Spill end date and Dme ✓ ✓ ✓
DescripDon of how spill volume was calculated; including methodology, assumpDons, type of data relied on ✓ ✓ ✓
DescripDon of how spill start and end Dmes were
determined;including methodology, assumpDons, type of data relied on
✓ ✓ ✓
Cause of spill (root intrusion, grease deposiDon, etc.) ✓ ✓ ✓ System failure locaDon (main, lateral, pump staDon, etc.) ✓ ✓ ✓ EXHIBIT A 79 March 3, 2026 Item 8
City of Del Mar Spill Emergency Response Plan
Revised March 2026 15
Category 1*
Spill
Category 2
Spill
Category 3
Spill
Category 4
Spill
Required Item
Dra4 Spill ReportCer6fied Spill Report Dra4 SpillReport Cer6fied Spill Report Cer6fied Spill Report
Cer6fied Spill Report
DescripDon of pipe/infrastructure material, and esDmated age of the pipe/infrastructure material at failure locaDon ✓ ✓ ✓ DescripDon of the impact of the spill ✓ ✓ ✓
Weather or not spill was associated with a storm event ✓ ✓ ✓ DescripDon of spill response acDviDes including descripDon of immediate spill containment and clean up efforts ✓ ✓ ✓
DescripDon of spill correcDve acDon, including steps planned or taken to reduce, eliminate, and prevent reoccurrence, and a schedule of major milestones for those steps
✓ ✓ ✓
Local regulatory enforcement acDon taken against an illicit discharge in response to this spill, as applicable, and ✓ IdenDfiable system modificaDons, and operaDon and
maintenance program modificaDons needed to prevent repeated spill occurrences at the same spill event locaDon (capital improvements, adjusted maintenance schedule/methods,
inspected or repaired assets)
✓
Spill response compleDon date ✓ ✓
Detailed narraDve of invesDgaDon and findings of cause of spill ✓ ✓ Reason for ongoing invesDgaDon and expected compleDon date ✓ ✓ Name and type of receiving water body impacted ✓
Observed impacts on aquaDc life ✓
Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill ✓
Number of days closed/restricted due to spill ✓
Whether or not spill was located within 1,000 feet of a municipal surface water intake ✓ ✓
If water quality samples were collected, idenDfy sample locaDons and parameters the water quality samples were analyzed for (NA if no samples were taken)
✓
Total number of all Category 4 spills ✓
*Category 1 spills that have 50,000 gallons or greater discharged into a surface water also require a Spill Technical Report to be completed – see below in SecBon 6.3.3.

6.3.1 Dra( Spill Report for Category 1 Spills
Within three (3) business days of the City’s knowledge of a Category 1 spill, the City shall submit a Drai Spill Report to the online CIWQS Sanitary Sewer System Database.

The Drai Spill Report must, at minimum, include the following items:

1. Contact informa'on: Name and telephone number of City contact person to respond to spillspecific ques'ons; EXHIBIT A 80 March 3, 2026 Item 8
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2. Spill loca'on name;

3. Date and 'me the City was no'fied of, or self-discovered, the spill;

4. Operator arrival time;

5. Es'mated spill start date and time;

6. Date and 'me the City no'fied the California Office of Emergency Services, and the assigned control number;

7. Descrip'on, photographs, and GPS coordinates of the system loca'on where the spill originated; „ If a single spill event results in mul'ple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each addi'onal appearance point in the spill appearance point explana'on field;

8. Es'mated total spill volume exi'ng the system;

9. Descrip'on and photographs of the extent of the spill and spill boundaries;

10. Did the spill reach a drainage conveyance system? If Yes:
„ Descrip'on of the drainage conveyance system transpor'ng the spill; „ Photographs of the drainage conveyance system entry location(s); „ Es'mated spill volume fully recovered from the drainage conveyance system; „ Es'mated spill volume remaining within the drainage conveyance system;

11. Descrip'on and photographs of all discharge point(s) into the surface water;

12. Es'mated spill volume that discharged to surface waters; and

13. Es'mated total spill volume recovered.

6.3.2 Cer8fied Spill Report for Category 1 Spills
Within 15 calendar days of the spill end date, the City shall submit a Cer'fied Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database.

Upon comple'on of the Cer'fied Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event iden'fica'on number.

The Cer'fied Spill Report must, at minimum, include the following mandatory informa'on in addi'on to all informa'on in the Drai Spill Report per sec'on 6.3.1 (Drai Spill Report for Category 1 Spills) above:

1. Descrip'on of the spill event des'na'on(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and 'me;

3. Descrip'on of how the spill volume es'ma'ons were calculated, including at a minimum:
„ The methodology, assump'ons and type of data relied upon, such as supervisory control and data acquisi'on (SCADA) records, flow monitoring or other telemetry informa'on used to es'mate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and
„ The methodology(ies), assump'ons and type of data relied upon for es'ma'ons of the spill start 'me and the spill end 'me;

4. Spill cause(s) (for example, root intrusion, grease deposi'on, etc.);

5. System failure loca'on (for example, main, lateral, pump sta'on, etc.);

6. Descrip'on of the pipe material, and es'mated age of the pipe material, at the failure loca'on;

7. Descrip'on of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Descrip'on of spill response ac'vi'es including descrip'on of immediate spill containment and EXHIBIT A 81 March 3, 2026 Item 8
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cleanup efforts;

10. Descrip'on of spill correc've ac'on, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response comple'on date;

12. Detailed narra've of inves'ga'on and inves'ga'on findings of cause of spill;

13. Reasons for an ongoing inves'ga'on (as applicable) and the expected date of comple'on;

14. Name and type of receiving water body(s);

15. Descrip'on of the water body(s), including but not limited to:
„ Observed impacts on aqua'c life,
„ Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill,
„ Responsible en'ty for closing/restric'ng use of water body, and „ Number of days closed/restricted as a result of the spill.

16. Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and

17. If water quality samples were collected, iden'fy sample loca'ons and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.

6.3.3 Spill Technical Report for Individual Category 1 Spill in which 50,000 Gallons or Greater Discharged into a Surface Water
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the City shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following informa'on:

1. Spill causes and circumstances, including at minimum:
„ Complete and detailed explana'on of how and when the spill was discovered „ Photographsillustra'ng the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site condi'ons; „ Diagram showing the spill failure point, appearance point(s), the spill flow path, and ul'mate des'na'ons;
„ Detailed descrip'on of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; „ Detailed descrip'on of the spill cause(s);
„ Descrip'on of the pipe material, and es'mated age of the pipe material, at the failure loca'on;
„ Descrip'on of the impact of the spill;
„ Copy of original field crew records used to document the spill; and „ Historical maintenance records for the failure loca'on.

2. City’s response to spill causes:
„ Chronological narra've descrip'on of all ac'ons taken by the City to terminate the spill; „ Explana'on of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mi'gate the spill; and
„ Final correc've ac'on(s) completed and a schedule for planned correc've ac'ons, including:
• Local regulatory enforcement ac'on taken against an illicit discharge in response to this spill, as applicable,
EXHIBIT A 82 March 3, 2026 Item 8
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• Iden'fiable system modifica'ons, and opera'on and maintenance program modifica'ons needed to prevent repeated spill occurrences, and
• Necessary modifica'ons to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mi'ga'ng the spill.

3. City’s response to spill causes:
„ Descrip'on of all water quality sampling ac'vi'es conducted; „ List of pollutant and parameters monitored, sampled and analyzed; as required in sec'on 2.3 (Receiving Water Monitoring) of this AGachment; „ Laboratory results, including laboratory reports;
„ Detailed loca'on map illustra'ng all water quality sampling points; and „ Other regulatory agencies receiving sample results (if applicable).

4. Evalua'on of spill impact(s), including a descrip'on of short-term and long-term impact(s) to beneficial uses of the surface water

6.3.4 Amended Cer8fied Spill Reports for Individual Category 1 Spills The City shall update or add addi'onal informa'on to a Cer'fied Spill Report within 90 calendar days of the spill end date by amending the report or by adding an aGachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The City shall cer'fy the amended report.

Aier 90 calendar days, the City shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit jus'fica'on for why the addi'onal informa'on was not reported within the Amended Spill Report due date.

6.3.5 Dra( Spill Report for Category 2 Spills
Within three (3) business days of the City’s knowledge of a Category 2 spill, the City shall submit a Drai Spill Report to the online CIWQS Sanitary Sewer System Database.

The Drai Spill Report must, at minimum, include the following items:

1. Contact informa'on: Name and telephone number of City contact person to respond to spillspecific ques'ons;

2. Spill loca'on name;

3. Date and 'me the City was no'fied of, or self-discovered, the spill;

4. Operator arrival 'me;

5. Es'mated spill start date and 'me;

6. Date and 'me the City no'fied the California Office of Emergency Services, and the assigned control number;

7. Descrip'on, photographs, and GPS coordinates of the system loca'on where the spill originated; If a single spill event results in mul'ple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each addi'onal appearance point in the spill appearance point explana'on field;

8. Es'mated total spill volume exi'ng the system;

9. Descrip'on and photographs of the extent of the spill and spill boundaries;

10. Did the spill reach a drainage conveyance system? If Yes:
„ Descrip'on of the drainage conveyance system transpor'ng the spill; „ Photographs of the drainage conveyance system entry location(s); EXHIBIT A 83 March 3, 2026 Item 8
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„ Es'mated spill volume fully recovered from the drainage conveyance system; „ Es'mated spill volume remaining within the drainage conveyance system; „ Es'mated spill volume discharged to a groundwater infiltra'on basin or facility, if applicable

11. Es'mated total spill volume recovered.

6.3.6 Cer8fied Spill Report for Category 2 Spills
Within 15 calendar days of the spill end date, the City shall submit a Cer'fied Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (hGps://ciwqs.waterboards.ca.gov). Upon comple'on of the Cer'fied Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event iden'fica'on number.

The Cer'fied Spill Report must, at minimum, include the following mandatory informa'on in addi'on to all informa'on in the Drai Spill Report per sec'on 6.3.5 (Drai Spill Report for Category 2 Spills) above:

1. Descrip'on of the spill event des'na'on(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and 'me;

3. Descrip'on of how the spill volume es'ma'ons were calculated, including at a minimum:
„ The methodology, assump'ons and type of data relied upon, such as supervisory control and data acquisi'on (SCADA) records, flow monitoring or other telemetry informa'on used to es'mate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and
„ The methodology(ies), assump'ons and type of data relied upon for es'ma'ons of the spill start 'me and the spill end 'me;

4. Spill cause(s) (for example, root intrusion, grease deposi'on, etc.);

5. System failure loca'on (for example, main, pump sta'on, etc.);

6. Descrip'on of the pipe/infrastructure material, and es'mated age of the pipe material, at the failure loca'on;

7. Descrip'on of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Descrip'on of spill response ac'vi'es including descrip'on of immediate spill containment and cleanup efforts;

10. Descrip'on of spill correc've ac'on, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response comple'on date;

12. Detailed narra've of inves'ga'on and inves'ga'on findings of cause of spill;

13. Reasons for an ongoing inves'ga'on (as applicable) and the expected date of comple'on; and

14. Whether or not the spill was located within 1,000 feet of a municipal surface water intake.

6.3.7 Amended Cer8fied Spill Reports for Individual Category 2 Spills The City shall update or add addi'onal informa'on to a Cer'fied Spill Report within 90 calendar days of the spill end date by amending the report or by adding an aGachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The City shall cer'fy the amended report.

Aier 90 calendar days, the City shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit jus'fica'on for why the addi'onal informa'on was not reported within the Amended Spill Report due date.

EXHIBIT A 84 March 3, 2026 Item 8
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6.3.8 Monthly Cer8fied Spill Repor8ng for Category 3 Spills The City shall report and cer'fy all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days aier the end of the month in which the spills occurred. (For example, all Category 3 spills occurring in the month of February shall be reported and cer'fied by March 30th). Aier the Legally Responsible Official cer'fies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event iden'fica'on number for each spill.

The monthly repor'ng of all Category 3 spills must include the following items for each spill:

1. Contact informa'on: Name and telephone number of City contact person to respond to spillspecific ques'ons;

2. Spill loca'on name;

3. Date and 'me the City was no'fied of, or self-discovered, the spill;

4. Operator arrival 'me;

5. Es'mated spill start date and 'me;

6. Descrip'on, photographs, and GPS coordinates where the spill originated:

If a single spill event results in mul'ple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each addi'onal appearance point in the spill appearance point explana'on field;

7. Es'mated total spill volume exi'ng the system;

8. Descrip'on and photographs of the extent of the spill and spill boundaries;

9. Did the spill reach a drainage conveyance system? If Yes:
„ Descrip'on of the drainage conveyance system transpor'ng the spill; „ Photographs of the drainage conveyance system entry loca'ons(s); „ Es'mated spill volume fully recovered from the drainage conveyance system; and „ Es'mated spill volume discharged to a groundwater infiltra'on basis or facility, if applicable.

10. Es'mated total spill volume recovered;

11. Descrip'on of the spill event des'na'on(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill;

12. Spill end date and 'me;

13. Descrip'on of how the spill volume es'ma'ons were calculated, including, at minimum:
„ The methodology and type of data relied upon, including supervisory control and data acquisi'on (SCADA) records, flow monitoring or other telemetry informa'on used to es'mate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and
„ The methodology and type of data relied upon to es'mate the spill start 'me, on-going spill rate at 'me of arrival (if applicable), and the spill end 'me;

14. Spill cause(s) (for example, root intrusion, grease deposi'on, etc.);

15. System failure loca'on (for example, main, pump sta'on, etc.);

16. Descrip'on of the pipe/infrastructure material, and es'mated age of the pipe/infrastructure material, at the failure loca'on;

17. Descrip'on of the impact of the spill;

18. Whether or not the spill was associated with a storm event;

19. Descrip'on of spill response ac'vi'es including descrip'on of immediate spill containment and cleanup efforts;
EXHIBIT A 85 March 3, 2026 Item 8
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20. Descrip'on of spill correc've ac'ons, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
„ Local regulatory enforcement ac'on taken against an illicit discharge in response to this spill, as applicable, and
„ Iden'fiable system modifica'ons, and opera'on and maintenance program modifica'ons needed to prevent repeated spill occurrences at the same spill event loca'on, including:
• Adjusted schedule/method of preven've maintenance,
• Planned rehabilita'on or replacement of sanitary sewer asset, • Inspected, repaired asset(s), or replaced defec've asset(s), • Capital improvements,
• Documenta'on verifying immediately implemented system modifica'ons and opera'ng/maintenance modifica'ons,
• Descrip'on of spill response ac'vi'es,
• Spill response comple'on date, and
• Ongoing inves'ga'on efforts, and expected comple'on date of inves'ga'on to determine the full cause of spill;

21. Detailed narra've of inves'ga'on and inves'ga'on findings of cause of spill.

6.3.9 Monthly Cer8fied Spill Repor8ng for Category 4 Spills The City shall report and cer'fy the es'mated total spill volume exi'ng the sanitary sewer system, and the total number of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, within 30 calendar days a^er the end of the month in which the spills occurred.

6.3.10 Amended Cer8fied Spill Reports for Category 3 Spills Within 90 calendar days of the cer&fied Spill Report due date, the City may update or add addi'onal informa'on to a cer'fied Spill Report by amending the report or by adding an aGachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The City shall cer'fy the amended report.

A^er 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a cer'fied Spill Report. The Legally Responsible Official shall submit jus'fica'on for why the addi'onal informa'on was not reported within the 90-day 'meframe for amending the cer'fied Spill Report, as provided above. 7 Private-Lateral Sewer Discharge
Private property owners are responsible for the private lateral to and including the connec'on to the City sewer main per City ordinances. If a spill is determined to be a private-lateral sewer discharge (PLSD), PW staff must use discre'on when responding, as the City or the responding staff may be held liable for any damages to private property.

If the PLSD poses an imminent danger to the public, public health, property, or to local waterways, then the First Responder shall perform the following steps.

Step 1 No'fy the responsible agency, homeowner, or business owner to respond to the overflow if not already present on site. Contact PW Admin Assistant to obtain resident or business contact info
Step 2 Take emergency ac'on to mi'gate the spill un'l the responsible party arrives.

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„ If the flow extends into the public right-of-way, execute spill response procedures in Sec'on 2 and ini'ate comple'on of the Spill Response Tac'cal Form. Containment and cleanup procedures are at the property owner's expense to prevent the spill from reaching adjacent private proper'es, the storm drain system, and local water bodies.

Step 3 In the event the property owner is not ac'ng responsibly in response to the spill event, stop the delivery of water to the property by closing the water supply at the City meter.

Step 4 If the Lateral Spill is equal to or exceeds 1,000 gallons, results in a discharge to a drainage conveyance system and/or surface water channel and/or surface water, and were not fully captured and returned to the sanitary sewer collec'on system no'fy CAL-OES within 2 hours of becoming aware of the spill and the San Diego Region Water Quality Control Board by phone or fax within 24 hours aier becoming aware of the PLSD.

Step 5 Complete Spill Response Tac'cal Form (Appendix A) and, if applicable, a Sewer Stoppage Report form (Appendix B)
Private Lateral Sewer Discharge Reports
The City is encouraged to report all known PLSDs to the SWRCB via CIWQS Sanitary Sewer System Database within 24 hours of becoming aware of the spill (as described below):
„ A spill equal or greater than 1,000 gallons that discharges (or has a poten'al to discharge) to a water of the State, or a drainage conveyance system that discharges to waters of the State; or „ Any volume of sewage that discharges (or has a poten'al to discharge) to surface waters. „ In the CIWQS module, City staff are encouraged to iden'fy:
„ Time of observa'on;
„ Descrip'on of general spill loca'on (for example, street name and cross street names); „ Es'mated volume of spill;
„ If known, general descrip'on of spill des'na'on (for example, flowing into drainage channel, flowing directly into a creek, etc.); and
„ If known, name of private system owner/operator.

Upon observing or acquiring knowledge of any of the following from a private sewer lateral or private sanitary sewer system that is not owned/operated by the City, the City is encouraged to no'fy the California Office of Emergency Services (as provided by Health and Safety Code sec'on 5410 et. seq. and Water Code sec'on 13271), or inform the responsible party that State law requires such no'fica'on to the Office of Emergency Services by any person that causes or allows a sewage discharge to waters of the State:
„ A spill equal to 1,000 gallons or more that discharges (or has a poten'al to discharge) to waters of the State, or a drainage conveyance system that discharges to waters of the State; or „ A spill of any volume to surface waters.

As required, 30 days aier the end of the calendar month in which the PLSD occurs, the City shall complete a monthly cer'fica'on. These reports iden'fy the sewage discharge as occurring and caused by a private lateral. If known, a responsible party (other than the City) is iden'fied. The City is not responsible for the cause, cleanup, or repair of PLSDs.

EXHIBIT A 87 March 3, 2026 Item 8
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8 Other Agency Sewer Discharge
There are sewer lines within the City’s limits that are owned by either the City of Solana Beach or City of San Diego. If a spill is determined to be at a sewer line owned by one of these agencies, the First Responder shall perform the following steps:

Step 1 Take emergency ac'on to mi'gate the spill un'l the responsible party arrives. Deploy crew and vactor truck to prevent environmental exposure and protect public health. Carry out Public Protec'on measures and spill Containment measures (Sec'on 2 Steps 2 and 3).

Step 2 No'fy the responsible agency:
„ If origina'ng from the City of Solana Beach, call Solana Beach PW (858-720-2471), or Recep'onist (858-720-2400). If outside business hours, call North Com Dispatch (858- 756-3006).
„ If origina'ng from the City of San Diego, call 619-515-3525, available 24/7.

Step 3 Remain on site un'l the responsible party arrives.

Step 4 Complete a Spill Response Tac'cal Form (Appendix A) and, if applicable, a Sewer Stoppage Report form (Appendix B)
9 Plan Review, Updates, and Training
At a minimum, once per year, the City will assess the en're SERP. Program and related elements to be assessed include:
„ Spill Response Tac'cal Form
„ Processes for:
• No'fica'ons
• Spill response
• Spill monitoring
• Documenta'on, and
• Repor'ng procedures
„ Spill repor'ng documents submiGed to the State Board
„ Post-spill assessments conducted aier each spill, see Step 8 in Sec'on 2. Spill Response Procedures above
„ New or emerging regula'ons related to the SERP
„ New, proven technologies that may be incorporated into this SERP to support efficient and effec've spill response efforts.

The City shall conduct annual SERP training for Public Works staff to include a review of response procedures, no'fica'ons, repor'ng, prac'ce drills and spill volume es'ma'on. In-house and external training (as-needed) will be provided on an annual basis for sanitary sewer system opera'ons and maintenance staff and contractors. The training must cover:
„ The requirements of General Order;
„ The City’s SERP procedures and prac'ce drills;
„ Skilled es'ma'on of spill volume for field operators; and „ Electronic CIWQS repor'ng procedures for staff submiqng data.

EXHIBIT A 88 March 3, 2026 Item 8
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Each element above shall be assessed to determine whether the current SERP is effec've. Criteria and management ques'ons for the assessment include, but are not limited to, can procedures be modified to:
„ Reduce response 'mes to get First Responders, proper equipment and necessary personnel to a spill site?;
„ Reduce or eliminate sewage discharge human contact?;
„ Reduce or eliminate sewage discharge from reaching surface waters, conveyance systems or the City’s storm drain system?;
„ Improve appropriate no'fica'ons to City or external en''es?; and „ Improve repor'ng?
Based on a comprehensive review and outcome of the assessment above, the City may elect to update this SERP.

EXHIBIT A 89 March 3, 2026 Item 8
Appendix A
Spill Response Tactical Form
EXHIBIT A 90 March 3, 2026 Item 8
Spill Response Tactical Form
Responder #1 Name:

Responder #2 Name (If Applicable):

Arrive onsite Time: a.m. or p.m.

Step 1: Initial Spill Response
1 If spill is flowing to surface water or City’s drainage system (inlet, pipe, channel, etc.) IMMEDIATELY implement BMPs to block the spill from entering the drainage system. 2 Record spill detection information, as applicable:

Source of initial notification (Circle one): City Employee Public Pump Station Alarm Caller information, if applicable (name, phone number):

Date and time reported or identified: a.m. or p.m.

Estimated start date and time of the spill: a.m. or p.m.

Specific location (address, cross street, latitude, longitude, etc.):

Description of problem:

Observations of the caller (e.g., odor, duration, back or front of the property, etc.):
3 Call Operations Manager Direct: (858) 704-3676 or Main: (858) 755-3294 or Public Works Director Direct: (858) 704-3681 or Main: (858) 755-3294 4 If applicable, call North Com Dispatch to confirm response has been initiated (858-756-3006) 5 Determine if the spill originated in the City’s jurisdiction. 6 If spill is originating from City of Solana Beach, call Solana Beach PW or Receptionist. If outside business hours, call North Com Dispatch. See duty sheet for contact information.

If Spill is originating from City of San Diego, call City of San Diego. See duty sheet for contact information.

If applicable, enter city contacted and call time below, and continue to Step 2.

City Contacted: . Time of call: a.m. or p.m.
7 If spill is affecting private property, call the claims adjuster. See duty sheet for contact information.

If applicable, Time of call: a.m. or p.m.
8 If spill is caused by an issue in a privately-owned sewer lateral, contact the responsible party.

If applicable: Time of call: a.m. or p.m.

Contact made? (Circle one) Yes or No Contact Name:
10 If spill cannot be located, contact incident reporter or North Com Dispatch to clarify info.

If spill still cannot be located 1) check system for normal flows, 2) advise Emergency Dispatch Operator of the non-condition, 3) obtain approval from PW Director before leaving site. 11 Description of where spill originated: if multiple points, describe each appearance point and provide appearance point closest to failure point:

Description:
12 Take photos and/or video footage of site before beginning containment for spill estimation.

Take photos of where spill originated: if multiple points, take photos of each appearance point. 1 EXHIBIT A 91 March 3, 2026 Item 8
Step 2: Public Protection
1 Set up traffic/crowd controls, such as cones or barricades to prevent public access to the spill site. 2 Call NorthCom/Fire Department to contact Sheriff if traffic control is needed. 3 To prevent public health impacts:

By radio, notify the Del Mar Community Services Department (Lifeguards) and provide the location of the beach outfall that would be impacted if the sewer spill reached the outfall. Community Services will implement appropriate beach closure procedures.

If Lifeguards are ON DUTY: Ask lifeguards to check outlet pipes for evidence of spillage onto the beach, when appropriate. Lifeguards will assist with any labor or investigation issues that are needed. Lifeguards to post warning signs only after instructions are given to the City from County Department of Environmental Health Quality DEHQ.

If sewage reaches the beach, notify DEHQ. DEHQ will implement appropriate beach advisories/warnings/ closures.
4 If after PW working hours and Lifeguards are NOT ON DUTY and spill has reached waters of the State (lagoon or beach), report spill to San Diego Department of Environmental Health and Quality (DEHQ), and/or SDRWQCB, and/or Cal OES. Call County Communications at: (858) 505-6657 and request Environmental Health Specialist
Step 3: Containment
1 Take photos and/or video footage to document site and spill spread before beginning containment. 2 Identify and request any additional personnel, materials, and equipment to minimize, contain, or isolate the spill's impact
3 Perform operations to contain and stop and/or contain the flow. i.e., blocking the storm drain, recovering sewage with a vacuum truck, by digging or constructing a containment pond, diverting flow into a downstream manhole, etc.
4 Recover as much spilled sewage as possible.
5 Determine the cause of the spill.

Determine the destination of the spill (e.g., street, curb, gutter, storm drain, drainage channel, estuary, or Pacific Ocean).
6 Take photos and/or video footage once the spill has been stopped/contained. Take photos and/or video footage of any damaged property.

Photos to capture the extent of the spill spread.

Step 4: Spill Characterization
1 Using best estimation technique for the spill situation, estimate spill rate: gallons/min 2 Did the spill reach a drainage conveyance system? If yes, provide the information for the next five items:

1. Description of the drainage conveyance system transporting the spill, i.e., inlet, pipe, cobble gutter, etc:

2. Take photos of the drainage conveyance system entry location(s)

3. Estimated spill volume fully recovered from the drainage conveyance system: gallons

4. Estimated spill volume remaining within the drainage conveyance system: gallons

5. Estimated spill volume discharged to a groundwater infiltration basin, if applicable: gallons 2 EXHIBIT A 92 March 3, 2026 Item 8
3 If spill is in the conveyance system or surface flowing towards surface water, provide estimated spill travel time to the receiving water: minutes
4 Did the spill reach surface water? If yes, provide the information for the next three items:

1. Description and photos of all discharge point(s) into the surface water

2. Estimated spill volume that discharged to surface waters: gallons

3. Estimated total spill volume recovered: gallons
5 Spill end date and time: Date Time: a.m. or p.m.
6 Cause of spill (root intrusion, grease deposition, etc.):
7 System failure location (main, lateral, pump station, etc.):
8 Description of pipe/infrastructure material:
9 Take photos and/or video of the following in receiving waters if present:
► Waterbody bank erosion,
► Floating matter,
► Water surface sheen (potentially from oil and grease), ► Discoloration of receiving water, and
► Impact to the receiving water.

Step 5: Determine Spill Category
1 Determine gallon size of the spill. See SERP Appendix C.

Estimation of total spill volume exiting system: gallons 2 Use the flow diagram below to determine the Primary Spill Category. 3 Did the spill originate from a private lateral or building structure? Circle one Y or N

DISCHARGE TO

DRAINAGE

CONVEYANCE SYSTEM,

OR SURFACE WATER
A discharge to a drainage
conveyance system
and/or surface water, that
was not fully captured and
returned to the sanitary
sewer system.

SPILL TO PUBLIC LAND
A discharge that does not reach a drainage
conveyance system or surface waters.

PRIVATE LATERAL SPILL
Caused by blockage or
other problem in a privately
owned sewer lateral, and
spill remains on Private
Property.

If spill enters Public ROW,
it is no longer
a Private Lateral Spill
Determine Spill Category 1,
2, 3, or 4.

Was the spill
over 1,000
gallons?
Was the spill
under 1,000
gallons but
greater than 50
gallons?
Was the spill
under 50
gallons?
CATEGORY 1 CATEGORY 2 CATEGORY 3 CATEGORY 4 PRIVATE LATERAL SPILL Spill Category: Circle one category below and PLS if private lateral spill.

Category 1 Category 2 Category 3 Category 4 PLS
3 EXHIBIT A 93 March 3, 2026 Item 8
Step 6: Notify Necessary Entities
1 If:
• Media is covering the spill
• There is damage to private property, OR
• The spill reaches beach/ocean/lagoon
Contact PW Director/Operations Manager and City Manager/Assistant City manager IMMEDIATELY.

See duty sheet for contact information.

Time of call to PW Director/Operations Manager:

Time of call to City Manager/Assistant City Manager:

Secure additional resources to fully contain and recover the spill 2 If Category 1 or 2 Spill is greater than or equal to 1,000 gallons:

Contact County DEHQ IMMEDIATELY and CAL-OES within 2 hours of awareness of spill.

See duty sheet for contact information. See back of this tactical form for the info requested by CAL-OES.

DEHQ Notification Date and Time: a.m. or p.m.

CAL-OES Notification Date and Time: a.m. or p.m.

CAL-OES Control Number:
3 If the spill enters areas outside the City’s jurisdiction, notify the affected agency immediately See duty sheet for contact information.

Agency Contacted: . Time of call: a.m. or p.m.

Step 7: Corrective Actions and System Restoration
1 Perform CCTV inspection, if needed, to determine the cause of the spill, assess the condition of the pipe or manhole, and identify the actions needed to restore operations. 2 Remove the pipe blockage by flushing or rodding.
3 Repair the damaged pipeline or manhole.
4 If applicable, manually operate pump/lift station controls. 5 In the event of a prolonged sewer line blockage or sewer line collapse, the responding City crew shall perform the following:
• Establish a portable bypass pumping operation around the obstruction, • Continuously or periodically monitor the bypass pumping operation, and • Perform emergency repairs to stop the spill.

Step 8: Clean Up
1 Take photographs and, if possible, video footage of the surrounding and impacted area to thoroughly document the nature and extent of the spill spread and impacts. 2 If necessary, to access private property during clean up, obtain expressed permission from private property owner/occupant.
3 Sweep, rake, or pick-up by hand, and properly dispose of any solids and debris. 4 Thoroughly flush and clean the area of any sewage using a high-pressure water hose or vactor truck. 5 Contain and recover all wash-down water.
4 EXHIBIT A 94 March 3, 2026 Item 8
6 Disinfect and deodorize hard surface areas that came in contact with sewage and ensure proper contact time for proper disinfection.
7 If sewage ponded, pump dry the pond and properly dispose of any residue. 8 Once cleaned, take photos and video of the site and any affected manholes, storm drain inlets, etc. 9 Complete the remaining information in this form and if applicable:

Sewer Stoppage Report Form, See SERP Appendix B
Damage Report for Private Property Form, See SERP Appendix D Step 9: Wrap Up
1 Date and Time of spill response completion: Date: Time: a.m. or p.m. 2 Review estimate spill volume, volume discharged into surface waters or int a drainage system and impacts to receiving waters and beneficial uses. If there are substantial changes from the previously submitted information, provide updates to CAL-OES.
3 Additional Information
5 EXHIBIT A 95 March 3, 2026 Item 8
The notification requirements below apply to individual spills of 1,000 gallons or greater, from a Cityowned and/or operated laterals, to a surface water.

The City shall provide the following spill information to the CAL-OES before receiving a Control Number, as applicable:
► Name and phone number of the person notifying the CAL-OES; ► Estimated spill volume (gallons);
► Estimated spill rate from the system (gallons per minute); ► Estimated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
► Spill incident description:
• Brief narrative of the spill event, and
• Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks;
► Name and phone number of contact person on-scene;
► Date and time the Enrollee was informed of the spill event; ► Name of sanitary sewer system causing the spill;
► Spill cause or suspected cause (if known);
► Amount of spill contained;
► Name of receiving water body receiving or potentially receiving discharge; and ► Description of water body impact and/ or potential impact to beneficial uses. 6 EXHIBIT A 96 March 3, 2026 Item 8
Appendix B
Sewer Stoppage Report Form
EXHIBIT A 97 March 3, 2026 Item 8
PWD013

SEWER STOPPAGE REPORT
PRIVATE Spill: PUBLIC Spill:

Check appropriate box
DATE: TIME: LOCATION:

REPORTED BY:

CALL BACK NUMBER:

NAME OF RESPONDING CREW:

ARRIVAL TIME:

TIME CREW CLEARED STOPPAGE:

LOCATION AND ACTUAL CAUSE OF STOPPAGE:

CITY RESIDENT RESPONSIBILITY
PROCEDURE TAKEN FOR CLEARING STOPPAGE AND CLEAN-UP:

COMMENTS: (DAMAGES, COMMUNICATIONS TO RESIDENT, ETC.):

REPORT COMPLETED BY:

EXHIBIT A 98 March 3, 2026 Item 8
Appendix C
Spill Volume Estimation
EXHIBIT A 99 March 3, 2026 Item 8
Possible Methods for Estimating Spill Volume
A variety of approaches exist for the estimation of the volume of a sanitary sewer spill. This attachment documents three methods that are most often employed. Other methods are also possible. The person preparing the estimate shall use the method most appropriate to the spill in question using his/her judgment. Every effort shall be made to make the best possible estimate of the volume.

Method 1 Eyeball Estimate
The volume of very small spills can be estimated using an “eyeball estimate.” To use this method, imagine the amount of water that would spill from a bucket or a barrel. A bucket contains 5 gallons and a barrel contains 50 gallons. If the spill is larger than 50 gallons, try to break the standing water into barrels and then multiply by 50 gallons. This method is useful for contained spills up to 100 gallons.

Method 2 MeasuredVolume
The volume of some small spills can be estimated using this method if it is not raining.

In addition, the shape, dimensions, and depth of the spilled sewage are needed. The shape and dimensions are used to calculate the area of the spill and the depth is used to calculate the volume.

Step 1 Sketch the shape of the contained sewage
Step 2 Measure or pace off the dimensions
Step 3 Measure the depth in several locations
Step 4 Convert the dimensions, including depth to feet.

Step 5 Calculate the area using the following formulas:

Rectangle Area = length x width
Circle Area = diameter x diameter x

0.785 Triangle Area = base x height x 0.5
Step 6 Multiply the area timesthe depth
Step 7 Multiply the volume by 7.5 to convert it to gallons Method 3 Duration and FlowRate
Calculating the volume ofspills where it is difficult or impossible to measure the area and depth requires a different approach. In this method, separate estimates are made of the duration EXHIBIT A 100 March 3, 2026 Item 8
of the spill and the flow rate. The methods of estimating duration and flow rate are:

Duration: The duration is the elapsed time from the start time to the end time, when the spill stopped.

Starttime issometimes difficult to establish. Here are two approaches:
• For very large spills, changesin flow on a downstream flow meter can be used to establish the start time. Typically, the daily flow peaks are “cut off” or flattened by the loss of flow. This can be identified by comparing hourly flow data. Conditions at the spill site change with time. Initially, there will be limited deposits of grease and toilet paper. After a few daysto a week, the grease forms a light- c o l o r e d residue. After a few weeks to a month the grease turns dark. In both cases the quantity of toilet paper and other materials of sewage origin increase in amount. These changes with time can be used to estimate the start time in the absence of other information.
• Sometimesit issimply not possible to estimate the start time.

End time is usually much easier to establish. Field crews on-site observe the “blow down” that occurs when the blockage has been removed. The “blow down” can also be observed in downstream flow meters.

Flow Rate: The flow rate is the average flow left in the sewer system during the time the spill stopped. There are three ways to estimate the flow rate:
• San Diego Manhole Flow Rate Reference Sheet: Thissheet, presented in Figure G1, shows the sewage flowing from a manhole cover for a variety of flow rates.

The observations of the field crew are used to select the approximate flow rate from the chart.
• Flow meter: Changesin flowsin the downstream flow meters can be used to estimate the flow rate during the spill (better for large spills). • Estimate based on up-stream connections: Once the location of the spill is known, the number of upstream connections can be determined from system maps.

Multiply the number of connections by 200 to 250 gallons per day per connection, 8 to 10 gallons per hour per connection, or other flow ratesthat are consistent with the City’s data for its connections.

Once duration and flow rate have been estimated, the volume of the spill is the product of the duration in hours or days times the flow rate in gallons per hour or gallons per day.

EXHIBIT A 101 March 3, 2026 Item 8
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EXHIBIT A 102 March 3, 2026 Item 8
Appendix D
Damage Report for Private Property
EXHIBIT A 103 March 3, 2026 Item 8
Damage Report for Private Property
The information requested on this form is for the purpose of documenting the possible impacts and extent of damage caused by a sanitary sewer spill at, or as close to, the time of the event. By using this form, the City, its employees, elected officials, contract staff, and volunteers do not admit liability or culpability for the damage being documented.

INSTRUCTIONS: City staff at the spill location are instructed to write notes, take photographs, and, if possible, video record the visible area without entering the private property. Please complete as much of this form a possible. Keep a copy and submit this form to the Maintenance Superintendent.

Spill INFORMATION
Date of Spill: Time of Spill: AM /
Location of Spill Event:
(ADDRESS)
OR Cross Street:

AFFECTED PROPERTY
Address of Private
Property: Zip
Owner/Occupant Name(s):

Owner/Occupant Telephone
Number(s):

INITIAL DAMAGE ASSESSMENT
Brief Description of Damage:

Reported by (name and title):

Date:
(attach sketches, photographs, and other items documenting the extent and impact of EXHIBIT A 104 March 3, 2026 Item 8
A"achment 2
Sewer Pipe Blockage Control Program
(SPBCP)
EXHIBIT A 105 March 3, 2026 Item 8
Sewer Pipe Blockage Control Program
March 2026

CITY OF DEL MAR

CALIFORNIA
EXHIBIT A 106 March 3, 2026 Item 8
Sewer Pipe Blockage Control Program
i
Table of Contents
1 Introduc8on.................................................................................................................................... 1

1.1 Elements of the Sewer Pipe Blockage Control Program ................................................................. 1

1.2 Organiza8on of this Document....................................................................................................... 1 2 Regulatory Background................................................................................................................... 2 3 Food Service Establishment Responsibili8es.................................................................................. 3

3.1 FOG Wastewater Discharge (FWD) Permit...................................................................................... 3

3.2 Kitchen BMPs and Employee Training............................................................................................. 3

3.3 Grease Traps and Grease Interceptors............................................................................................ 3

3.4 No8fica8on ..................................................................................................................................... 3

3.5 Recordkeeping and Repor8ng Requirements................................................................................. 4 4 Best Management Prac8ces (BMPs)............................................................................................... 5

4.1 BMP Implementa8on...................................................................................................................... 5

4.2 Example BMPs ................................................................................................................................ 5

4.3 Requirements ................................................................................................................................. 6 5 FOG Removal Equipment................................................................................................................ 7

5.1 Grease Traps ................................................................................................................................... 7

5.2 Grease Interceptors........................................................................................................................ 8

5.2.1 Installa8on Requirements............................................................................................................... 8

5.2.2 Maintenance Requirements ........................................................................................................... 9

5.2.3 Cleaning .......................................................................................................................................... 9

5.3 Inspec8ons & Monitoring Facili8es .............................................................................................. 10

5.3.1 Monitoring Facility Loca8ons........................................................................................................ 10

5.3.2 Maintenance Requirements ......................................................................................................... 11 6 FOG Wastewater Discharge ( FWD) Permit Requirements........................................................... 11

6.1 New and Exis8ng FSEs................................................................................................................... 11

6.2 FSE Site Modifica8ons................................................................................................................... 11

6.3 Exemp8on from FOG Wastewater Discharge Permit.................................................................... 11 7 Inspec8on and Enforcement......................................................................................................... 12

7.1 Inspec8ons.................................................................................................................................... 12

7.2 Enforcement ................................................................................................................................. 12

7.2.1 Compliance Order......................................................................................................................... 13

7.2.2 Show Cause Hearing ..................................................................................................................... 13

7.2.3 Suspension or Termina8on of Sewer Service................................................................................ 13

7.2.4 Administra8ve Enforcement of Civil and/or Criminal Penal8es.................................................... 14 EXHIBIT A 107 March 3, 2026 Item 8
Sewer Pipe Blockage Control Program
ii

7.2.5 Cost Recovery (Clean-Up Costs).................................................................................................... 15 8 Drawing Submiaals....................................................................................................................... 15 9 Public Outreach ............................................................................................................................ 15 Appendices
Appendix A: Defini8ons
Appendix B: Grease Control Device Cleaning/Maintenance Log Appendix C: FOG Inspec8on Form
Appendix D: FSE Public Educa8onal Materials
EXHIBIT A 108 March 3, 2026 Item 8
Sewer Pipe Blockage Control Program
March 2026 1
1 Introduc*on
A sanitary sewer spill is any overflow, spill, release, discharge or diversion of sewage from a sanitary sewer collec8on system that may reach streets, storm drains, or waters of the State. Sewer spills can be aaributed to many causes, including high concentra8ons of fats, oils, and grease (FOG), rags and debris causing blockages or backups, roots interfering with collec8on system infrastructure, poor condi8on of the sanitary sewer collec8on system lines, or a combina8on of causes. It is es8mated that preventable sewer spills are caused by FOG and other pipe-blocking substances more than any other factor, promp8ng state and local regula8ng agencies to focus on Sewer Pipe Blockage Control Program (SPBCP) development and implementa8on as a key element in complying with the mandates set forth under the General Waste Discharge Requirements for Sanitary Sewer Systems Order No. 2022-0103-DWQ (WDRs), and the San Diego Region by Order R9-2007-0005 (as amended).

The City of Del Mar (City) has prepared a Sewer Pipe Blockage Control Program to effec8vely reduce the quan8ty of FOG, rags, and debris discharged to the sanitary sewer collec8on system. The City’s Sewer Pipe Blockage Control Program includes policies and procedures to address poten8al FOG and other pipe blocking substance contribu8ons by Food Service Establishments (FSEs) into the City’s sanitary sewer collec8on system to the maximum extent possible.

1.1 Elements of the Sewer Pipe Blockage Control Program The primary goal of the City’s Sewer Pipe Blockage Control Program is to eliminate sewer spills thereby protec8ng public health and the environment. An effec8ve Sewer Pipe Blockage Control Program includes control mechanisms that establish regula8ons and policies for the collec8on and disposal of pipe blocking substances from FSEs. By controlling the FOG, rag, and debris discharge into the sanitary sewer collec8on system, the buildup of blockage in the system can be lessened, thereby improving the opera8ng efficiency of the system and reducing the number of sewer line blockages and spills. A Sewer Pipe Blockage Control Program can also minimize revenue expenditures associated with maintenance ac8vi8es necessary to remove blocking substances from the collec8on system and reac8onary enforcement ac8ons required to limit public exposure to a sewer spill.

Implementa8on of a long-term Sewer Pipe Blockage Control Program includes various policies and procedures for all new and exis8ng FSEs. Elements of the Sewer Pipe Blockage Control Program include the following:
„ Kitchen Best Management Practices (BMPs)
„ Grease Trap Installation, Operation and Maintenance Requirements „ Grease Interceptor Installation, Operation and Maintenance Requirements „ Notification Requirements
„ Recordkeeping and Reporting Requirements
„ Permits, Inspections, and Enforcement
„ Drawing/Plans Submittals and review
„ Public Education

1.2 Organiza*on of this Document
This document provides the guidelines necessary for the City to implement a comprehensive Sewer Pipe Blockage Control Program. It illustrates the par8cipa8on required on behalf of City staff and the FSEs to allow for effec8ve management and control of pipe blocking substance discharge into the City’s sanitary sewer collec8on system. Sec8ons in this document are listed below and defini8ons are provided in Appendix A.
„ Section 1 presents an overview of the program.
„ Section 2 describes the regulations requiring the Sewer Pipe Blockage Control Program.

EXHIBIT A 109 March 3, 2026 Item 8
Sewer Pipe Blockage Control Program
March 2026 2
„ Section 3 presents the requirements and responsibilities of FSEs. „ Section 4 describes various recommended BMPs to effectively reduce the quantity of FOG, rags, and debris discharged from FSEs into the City’s sanitary sewer collection system.

Information to effectively implement the recommended BMPs is also included. „ Section 5 discusses the requirement to pretreat sanitary sewer flows generated at FSEs prior to discharging into the City’s sanitary sewer collection system. Pretreatment includes installation of grease removal devices or a City-approved site-specific pretreatment program.

This section also presents maintenance and inspection requirements for pretreatment devices.
„ Section 6 presents FOG Wastewater Discharge (FWD) Permit requirements for new and existing FSEs.
„ Section 7 provides information regarding the inspection and enforcement that may be applied for compliance with the Sewer Pipe Blockage Control Program. „ Section 8 discusses the requirements for the submittal of development plans for new and remodeled facilities.
„ Section 9 describes current public outreach efforts to educate the public about the program and how to reduce FOG and other pipe-blocking substance discharge. 2 Regulatory Background
The EPA’s general pretreatment regula8ons (40 CFR Part 403) and the City’s Municipal Code (Sec8on

60.04.900) prohibit any user, including FSEs, from discharging solid or viscous substances, such as FOG wastes, in such quality, size, or quan8ty that may cause obstruc8ons (blockages) to the flow in the sanitary sewer collec8on system and interfere with the opera8on of the sanitary sewer collec8on system or the Public Owned Treatment Works (POTW).

The following regula8ons establish the impetus for the City to maintain the Del Mar Municipal Code (DMMC) and develop a Sewer Pipe Blockage Control Program to minimize the poten8al of sewer spills due to excessive FOG discharges into the City’s sanitary sewer collec8on system.

California Water Code Sec0on 13271, California Code of Regula0ons: Sec8on 13271 of the California Water Code, Title 23 of the California Code of Regula8ons, prohibits the discharge of sewage and hazardous material into the waters of the State and requires the proper no8fica8on of authorized agencies in the event of an SSO. En88es which do not properly follow the requirements of this sec8on may be found guilty of a misdemeanor and punished by fine, imprisonment, or both.

California Waste Discharge Requirements: On May 2, 2006, the State Water Resources Control Board adopted the Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, Order No. 2006-0003. The WDRs apply to all federal and state agencies, municipali8es, coun8es, ci8es, and other public en88es that own or operate sanitary sewer collec8on systems greater than one mile in length that collect and/or convey untreated or par8ally treated sewage to publicly owned treatment facili8es in the State of California. Specifically, the WDRs require compliance with the provisions contained in Division 7 of the California Water Code as well as the addi8onal provisions included with the WDRs, which require the City to evaluate its service area to iden8fy and assess FOG related problems. If it is determined that a FOG source control program is necessary, the City must prepare and implement a Sewer Pipe Blockage Control Program. The City of Del Mar’s Sewer Pipe Blockage Control Program fulfills the requirement and documents the City’s efforts to comply with the WDRs and amendments thereof.

Clean Water Act, Sec0on 1251 of Chapter 33 of the United States Code: In 1972, the federal Congress enacted the Federal Water Pollu8on Control Act, commonly known as the Clean Water Act (CWA). The CWA prohibits the discharge of pollutants, including sewage, into public waters of the United States. The EXHIBIT A 110 March 3, 2026 Item 8
Sewer Pipe Blockage Control Program
March 2026 3
federal government has the authority to enforce compliance with the CWA via specific permits, such as Na8onal Pollutant Discharge Elimina8on System permits, as well as court ac8ons such as administra8ve orders and consent decrees.
3 Food Service Establishment Responsibili*es
FSEs shall be responsible for ensuring that, at a minimum, the following basic elements of the City’s Sewer Pipe Blockage Control Program are established and maintained:
„ FWD Permit
„ Kitchen BMPs and Employee Training
„ Grease Traps, where applicable
„ Grease Interceptors, where applicable
„ Notification
„ Record Keeping and Reporting
The following sec8ons describe these basic FSE responsibili8es in more detail.

3.1 FOG Wastewater Discharge (FWD) Permit
All FSEs requiring sanitary sewer collec8on service are required to obtain an FWD Permit from the City.

The permit is legally binding and sets forth the terms, condi8ons, and criteria of the Sewer Pipe Blockage Control Program. It is prepared and maintained under the authority of the City, and its provisions may be periodically modified. The City’s Municipal Code contains requirements for an FWD Permit for FSEs requiring connec8on to the City’s sanitary sewer collec8on system. Compliance with the permit condi8ons is required before issuing or renewing the permit. Addi8onal informa8on regarding permiing is included in Sec8on 6.

3.2 Kitchen BMPs and Employee Training
BMPs are prac8ces, procedures, and maintenance ac8vi8es performed by FSE staff to reduce the discharge of pipe-blocking substances into the City’s sanitary sewer collec8on system, thereby reducing the poten8al for sewer spills. Each FSE shall implement BMPs for handling and disposing of wastes containing pipeblocking substances. Training new and exis8ng employees to properly implement BMP ac8vi8es adopted for the establishment will help ensure and reinforce proper handling and disposal of pipe-blocking substances. Kitchen BMPs are described in greater detail in Sec8on 4.

3.3 Grease Traps and Grease Interceptors
Grease traps are small grease-control devices typically installed inside FSEs and are generally cleaned and maintained by FSE staff. A grease trap operates by gravity separa8on and uses a flow-control device and baffles to separate floa8ng FOG and sealeable solids from the sanitary sewer. A grease interceptor uses gravity to separate FOG from the sanitary sewer as it flows through the chamber.

For grease traps/interceptors to perform according to design specifica8ons, they require periodic cleaning and maintenance, including removal of accumulated FOG and solids, which must be disposed of properly at regular intervals. The City’s Municipal Code contains requirements for the installa8on and maintenance of a grease trap/interceptor by FSEs that may be a source of food and/or FOG. The criteria for requiring the installa8on of a grease trap/interceptor at new and exis8ng FSEs is included in Sec8on 5.

3.4 No*fica*on
Occasionally, some key events may occur that affect the City’s monitoring and enforcement procedures for controlling pipe-blocking substances. This includes:
„ The occurrence of a FOG-related sewer spill
„ An FSE changes ownership
„ An FSE expands or modifies its fare
EXHIBIT A 111 March 3, 2026 Item 8
Sewer Pipe Blockage Control Program
March 2026 4
„ An FSE closes
Should any of the above events occur, each FSE is responsible for the following no8fica8on procedures when applicable.
1) No0fica0on of Discharge and/or Sewer Spill
a. In the event an FSE is unable to comply with the City Municipal Code and/or the Sewer Pipe Blockage Control Program, due to malfunc8oning equipment, accidents, or human error, or the FSE has a reasonable belief that its discharge will violate the condi8ons of the FWD Permit and/or the Sewer Pipe Blockage Control Program, the FSE shall immediately no8fy:

Public Works – (858) 755-3294
b. If the material discharged has the poten8al to cause or results in a sewer blockage or spill, the FSE shall immediately no8fy Public Works. If it is outside of business hours or on weekends, the FSE shall contact:

North County Dispatch JPA – (858) 756-1126
c. Within five days of a sewer spill occurrence, the FSE shall submit in wri8ng a detailed report to the City’s Public Works Director describing the cause of the discharge and the measures to be taken by the FSE to prevent similar occurrences in the future. d. Such no8fica8on shall not relieve the FSE of any expense, loss, damages, or other liability that may be incurred as a result of damage to any sanitary sewer collec8on system or any other damage arising out of a viola8on of the City’s Municipal Code or other applicable law.
2) No0fica0on Regarding Change in Opera0ons (60.04.150) In accordance with City Municipal Code Chapter 22.08.051, an FSE shall no8fy the Public Works Director or the Director’s designee in wri8ng at least 60 days prior to any facility expansion and/or remodeling or process modifica8ons that may result in new or substan8ally increased FOG discharges or a change in the nature of the discharge. The FSE shall submit an amended FWD permit applica8on, including any informa8on requested by the Public Works Director or the Director’s designee, for evalua8on of the effect of such change. Addi8onally, the FSE shall no8fy the Public Works Director or the Director’s designee as soon as prac8cable, in the event of a change in ownership, sale, or cessa8on of opera8on. All no8fica8ons shall be sent to:

City of Del Mar
Public Works Director
2240 Jimmy Durante Blvd, Del Mar, CA 92014
The wriaen no8fica8on shall state:
„ FSE name;
„ Name and title of the FSE’s contact person or person most knowledgeable concerning the facility expansion and/or remodeling or process modifications; „ Address and telephone number of the FSE;
„ Date of the proposed facility expansion and/or remodeling or process modifications; and „ Reasons for the proposed facility expansion and/or remodeling or process modifications.

3.5 Recordkeeping and Repor*ng Requirements
Each FSE shall be responsible for maintaining accurate and up-to-date records documen8ng the cleaning and inspec8on of grease pretreatment devices. Inspec8on and cleaning records must be maintained on EXHIBIT A 112 March 3, 2026 Item 8
Sewer Pipe Blockage Control Program
March 2026 5
the premises for a minimum of three years and made available to the Public Works Director or the Director’s designee for review upon inspec8on of the facility. It is considered a viola8on of the City’s Municipal Code if the FSE fails to maintain and keep accurate and up-to-date records of all cleaning and maintenance of grease removal devices, removal of FOG wastes, and inspec8ons performed by the Public Works Director or the Director’s designee.

Inspec8on records should, at a minimum, document the:
„ Date of inspection;
„ Name of the person who performed the inspection;
„ Estimated volume of FOG and solids present at the time of inspection; and „ Signature of the manager or designee of the FSE.

Cleaning records should, at a minimum, document the:
„ Date of maintenance;
„ Name of company and person who performed maintenance; „ Estimated volume of FOG removed; and
„ FOG disposal location.

A manifest from the FSE’s permiaed waste hauler is an acceptable record if it contains all of the above informa8on.
4 Best Management Prac*ces (BMPs)
A fundamental component of the Sewer Pipe Blockage Control Program is the implementa8on of BMPs.

BMPs are designed to assist facili8es with regulatory compliance, pollu8on preven8on, and reduce the amount of FOG in an FSE’s sanitary sewer discharge. BMPs are prac8ces that focus on good housekeeping measures and opera8ons management techniques and include a series of ac8vi8es that effec8vely manage, and control disposal of waste FOG generated from the opera8on of an FSE. FSEs shall use BMPs to control FOG in the sanitary sewer and to prevent obstruc8ons from entering the sewer mains.

The City is working with the food service industry to promote implementa8on of BMPs at all FSEs. This sec8on presents BMP implementa8on guidelines designed to effec8vely reduce the amount of FOG discharged to the City’s sanitary sewer collec8on system.

4.1 BMP Implementa*on
Benefits of BMPs include the reduc8on of FOG and solids accumula8on in grease removal equipment, thereby reducing the maintenance needs and costs of the device. BMPs assist the FSEs with reducing costs associated with pumping frequencies, plumbing maintenance costs, and compliance with environmental and regulatory standards. Due to the variety of FSEs that generate FOG, BMPs at each site should be evaluated and implemented to accommodate the nature and needs of each FSE.

4.2 Example BMPs
There are various simple and effec8ve prac8ces that all FSEs can implement to prevent and reduce the quan8ty of FOG discharged into the sanitary sewer collec8on system. At a minimum, all FSEs are required to implement all BMPs required per the City’s Municipal Code(s). The following BMPs are examples of sitespecific procedures and/or prac8ces that aim to reduce the amount of FOG in sanitary sewer discharge. „ Trash Disposal: Dispose of food waste and fatty scraps into the trash or garbage bin. Do not discard into the sink. Use plastic trash bags to prevent leaks and odors. When needed, doublebag waste that has the potential to leak in trash bins. Ensure trash bins are covered when not in use and notify trash hauler if the bin leaks.
„ Pre-Wash: Before washing pots, pans, dishware, floor mats, and work areas, dry wipe or EXHIBIT A 113 March 3, 2026 Item 8
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scrape food scraps, and dispose of them in the trash. Do not discard food scraps or other materials into the sink.
„ Use of Drain Screens: Install removable screens on all drainage pipes in food preparation areas. Keep screens in sink and floor drains clean and in good repair. Dispose of collected solids in the trash, not in the drain.
„ Yellow Grease Disposal: Dispose of grease and oil from cooking equipment (e.g., pots, pans, fryers) by pouring waste oil and yellow grease (e.g. used cooking oil) into covered containers (e.g., drums, barrels) for storage and recycling. Provide secondary containment to capture any liquid grease or oil that may spill from the primary container. Use a licensed waste hauler or recycling facility to dispose of liquid grease and oil before the container is full. Keep a written log with manifests and invoices of waste oil pickups to show the City’s authorized inspector during site inspection.
„ Mat Cleaning: Clean and wash floor mats in a utility mop sink connected to grease removal equipment. DO NOT empty mop or wash water outdoors or into storm drains. „ Hood Cleaning: Clean hoods and filters in sinks that flow to grease removal equipment and clean as frequently as necessary to maintain good operating condition. Use a licensed waste hauler to dispose of sanitary sewer collected from cleaning hoods and filters. „ Spill Prevention: Place absorbent materials, such as paper towels or pads, under fryer baskets and other areas where grease may drip or spill during cooking, frying or during the transfer of grease to storage or disposal containers.
„ Super Hot Water: DO NOT dispose of water hotter than 140oF through grease removal equipment.
„ Employee Training: Train employees regularly and retain records of staff training. „ Posted Signs: Post signs to show kitchen best management practices in food preparation, dishwashing, spill response and cleaning, and maintenance areas. Clearly identify and label sinks and/or drains that are not connected to a grease control device.

To ensure that building drains and sanitary service lines are properly maintained to avoid FOG and debris accumula8on and poten8ally FOG-related sewer spills, it is recommended that FSEs have their building drains and service lines professionally inspected and cleaned regularly.

4.3 Requirements
The success of a BMP program requires proper and con8nued implementa8on of the FSE’s BMPs.

To promote effec8ve and proper employee implementa8on, each FSE shall, at a minimum:
„ Train employees on the BMPs adopted for their establishment; „ Maintain records of employee training;
„ Provide constant reinforcement on proper disposal of FOG with employees; and „ Post “No Grease” and BMP signs near sinks and dishwashers. Signs need to be written in the language(s) that are commonly spoken by employees.

Regular training of the FSE staff ensures that employees are trained on the proper FOG handling and disposing methods and that BMPs are being implemented. Rou8ne inspec8ons by the City to confirm proper BMP implementa8on also reinforce the importance of limi8ng FOG discharge into the City’s sanitary sewer collec8on system and reducing the risk of spills caused by excessive FOG.

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5 FOG Removal Equipment
Pretreatment of sanitary sewer flows generated at FSEs removes excessive amounts of FOG in the sanitary sewer prior to its being discharged into the City’s sanitary sewer collec8on system. The City’s pretreatment program requires FOG producing FSEs to install the appropriate type and size of grease removal equipment. Alterna8ve oil and grease removal technologies are subject to wriaen approval by the Public Works Director or the Director’s designee. Approved FOG removal equipment are presented in the following sec8ons. These devices must be regularly and appropriately maintained and installed solely at the FSE’s expense.

5.1 Grease Traps
Grease traps are small devices designed to separate and retain grease from the sanitary sewer generated by the FSE. These devices are installed inside a facility and connected directly to the effluent drains of sinks (e.g., in kitchens under the floor or near the sink). Figure 1 illustrates the common components of a grease trap.

Figure 1: Typical Grease Trap
Grease traps hold small quan88es of captured FOG and therefore must be cleaned frequently. For grease traps to be effec8ve, the units must be properly sized, constructed, and installed in a loca8on to provide easy access for cleaning and adequate reten8on 8me for sealing and accumula8on of FOG. Installa8on and maintenance requirements of grease traps are presented below.

Installa0on Requirements
Sizing and installa8on of grease traps shall be per the manufacturer’s recommenda8ons and conform to the latest edi8on of the California Plumbing Code. Dishwashers and food waste disposal units shall not be connected to or discharged into any grease trap.

An FSE may use or may be required to install grease traps when:
1) Installa8on of a grease interceptor is not physically feasible; 2) There is not adequate slope for gravity flow between a proposed grease interceptor and the private collec8on lines or the public sewer; and/or
3) No alterna8ve pretreatment device can be installed.

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Maintenance Requirements
FSEs shall be responsible for performing adequate tes8ng and monitoring to ensure that grease traps are func8oning properly. Minimum grease trap opera8on and maintenance requirements are as follows:
„ Operate and maintain grease traps in accordance with the manufacturer’s specifications. „ Maintain grease traps in efficient operation condition by removing accumulated grease at the frequency specified by the manufacturer, but not less than on a weekly basis. „ Inspect grease traps at least monthly to check for leaking seams and pipes and for effective operation of baffles and flow-regulating devices. Grease traps and their baffles shall be maintained free of FOG and waste. Removable baffles shall be removed and cleaned during the maintenance process.
„ Maintain a maintenance record that documents the cleaning activities for the grease traps.

Records should include the name of employee who performed the cleaning, date/time of cleaning, Document the amount of grease removed, and the disposal location for the grease.

Records shall be kept on site for a minimum of three years.

All maintenance records shall be made available to the City’s Public Works Director or the Director’s designee at the 8me of inspec8on and/or request.

5.2 Grease Interceptors
Grease interceptors are located outside of building infrastructure, underground and include a mul8- compartment tank that serves to reduce the quan8ty of FOG in the sanitary sewer before discharging the sewage into the sanitary sewer collec8on system. Grease interceptors typically include two compartments that func8on to physically separate, remove, and retain FOG and solids from the FSE’s sanitary sewer. Due to the differences in specific gravity, FOG rises to the top and is retained by a baffle installed in the effluent chamber. The separated FOG and solids are retained while the liquid flows to the City’s sanitary sewer collec8on system. The hydraulic deten8on capacity of the unit decreases as grease and solids accumulate; therefore, regular pumping, cleaning, and maintenance of grease interceptors are essen8al to ensure proper opera8on. Figure 2 illustrates the common components of a grease interceptor.

For the units to be effec8ve, units must be properly sized, constructed, and installed in a loca8on that provides easy access for inspec8on and cleaning. Grease interceptors are pretreatment facili8es that are subject to plan submission and opera8on requirements according to the provisions included in the City’s Municipal Code.
§60.04.140. Installa8on and maintenance requirements for grease interceptors are presented in the following sec8ons.

5.2.1 Installa*on Requirements
Individual grease interceptors may be required for FSEs, whether or not such facili8es are located in a separate building or structure or occupy space in a building or structure that is occupied by other businesses. If the volume or nature of food service provided by the establishment involves significant food prepara8on, a discharge of FOG waste is highly likely, and a grease interceptor may be required. Excep8ons to the requirement for a grease interceptor are under the permit condi8ons outlined in Sec8on 6.3.

Each new grease interceptor that is installed to replace or upgrade an exis8ng grease interceptor will be required to meet all criteria in accordance with City requirements. For proper8es with mul8ple FSEs on a single parcel, each FSE is required to install and maintain a separate grease interceptor.

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Figure 2: Typical Grease Interceptor

5.2.2 Maintenance Requirements
Each FSE shall be responsible for adequate maintenance, tes8ng, and monitoring of the grease interceptors to ensure that the grease interceptors are func8oning properly and to the City’s standards. At a minimum, maintenance procedures for grease interceptors should include the following:
„ Observe proper grease interceptor cleaning and maintenance procedures to ensure that the device is operating properly. Regular and proper service maximizes interceptor efficiency, prevents spills and minimizes odor.
„ Train all employees to regularly check the depth of solids and thickness of retained FOG.

Generally, an interceptor loses its effectiveness and does not separate FOG properly when excessive amounts of FOG and/or solids accumulate. The interceptor requires servicing when the combined thickness of solids at the bottom and FOG material on the surface is at 25% of total depth of the interceptor. The frequency of servicing is determined by the accumulation rate of FOG and solids.
„ Inspect grease interceptor after cleaning to ensure that service was performed correctly, that entire contents were pumped out, and to verify that all pipes and baffles are intact. „ Maintain a maintenance record that documents the cleaning activities for the grease interceptor. Records should include the name of the company who performed the cleaning, date/time of cleaning, amount of grease removed, and the disposal location for the grease.

Records shall be kept for a minimum of three years.

5.2.3 Cleaning
Cleaning must be performed by a licensed waste hauler with an approved license from an authorized agency. All chambers of a grease interceptor shall be ler completely empty upon comple8on of the pumping opera8on. The grease mat, liquids, sludge, and scrapings from the interior walls must be completely removed. Under no circumstances will the waste hauler reintroduce the removed water or materials into the City’s sanitary sewer collec8on system. All water and materials removed from the grease interceptor must be disposed of at qualified disposal sta8ons.

Since the FSE is the generator of the grease waste, it is liable for the condi8on of its pretreatment devices and shall be responsible for payment of all cleaning service fees. It is recommended that the FSE owner or designee be present during the cleaning and maintenance ac8vi8es to ensure that the grease interceptor EXHIBIT A 117 March 3, 2026 Item 8
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is being completely and properly cleaned and maintained. A maintenance log serves (Appendix B) as a record of the cleaning frequency and can assist the FSE manager in reducing costs by efficiently scheduling service.

A grease interceptor is considered out of compliance if any of the following condi8ons exist:
„ The interceptor is incapable of retaining the floatable and settleable material adequately in the sanitary sewer flow;
„ The interceptor is structurally incomplete;
„ Any part of the grease interceptor is broken, missing, or in need of total replacement; „ The interceptor directly or indirectly causes damage to the City’s sanitary sewer collection system;
„ The interceptor is incorrectly sized for the facility; or „ The total volume of captured grease and solid material displaces more than 25% of the capacity of the interceptor as calculated using an approved dipping method.

When the City finds a grease interceptor out of compliance, the FSE owner/operator will be properly no8fied of the viola8on and be required to properly install, at the FSE owner’s/operator’s expense, an interceptor in compliance with the City’s requirements. As an op8on, the FSE could increase cleaning frequency to ensure that the combined thickness of solids at the boaom and FOG material on the surface does not exceed 25% of total depth of the interceptor.

5.3 Inspec*ons & Monitoring Facili*es
The City may inspect and sample any FSE’s sanitary sewer discharges to determine whether condi8ons of the FWD Permit are being met. Reasonable access to the FSE shall be made available when inspec8on and/or sampling of the sanitary sewer is required. The FSE shall make the following available for the purpose of inspec8ons:
„ Access to grease pretreatment devices;
„ Manifests, receipts, and invoices of grease pretreatment device maintenance; „ Documents identifying the waste hauler; and
„ Documents identifying the disposal site locations.

Monitoring facili8es serve to allow sampling and flow measurement of the sanitary sewer collec8on system and may be u8lized to ensure that the FSE does not contribute excessive FOG quan88es that may result in poten8al problems in the collec8on system. The City may require the installa8on and maintenance of sewage monitoring devices and controls to facilitate the implementa8on of the provisions contained in the Municipal Code. The type of monitoring and/or control facili8es to be implemented must be approved by the Public Works Director or the Director’s designee on a case by case basis for each specific applica8on and purpose. All approved devices shall be in accordance with the City’s requirements.

5.3.1 Monitoring Facility Loca*ons
Typically, monitoring facili8es are located on the FSE premises. However, with the approval of the Public Works Director or the Director’s designee, the monitoring facility may be located in the public right-of-way and where it will not be obstructed by landscaping or parked vehicles.

Whether constructed on the premises or within the public right-of-way, the loca8on of approved monitoring facili8es shall be provided in accordance with the City’s requirements and all applicable local construc8on standards and specifica8ons. The approved devices shall be tamper-proof or tamper-resistant and where appropriate, be integrated such that monitoring, or treatment devices cannot be bypassed or defeated. All monitoring facili8es shall be installed in a manner that can be inspected and verified by City staff during business hours.

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5.3.2 Maintenance Requirements
Each FSE shall be responsible for adequate maintenance, calibra8on, and standardiza8on of sanitary sewer monitoring, treatment, and control devices and systems. The FSE is responsible for ensuring that each facility operates in accordance with the manufacturer’s specifica8ons or as required by the City’s Municipal Code.
6 FOG Wastewater Discharge ( FWD) Permit Requirements
All FSEs are required to obtain and renew an FWD Permit to discharge sanitary sewer into the City’s sanitary sewer collec8on system. Requirements of the permit will vary based on site specific characteris8cs of FSEs, but, in general, each permit will require the FSE to install FOG removal and monitoring equipment, comply with applicable City codes and policies, and pay all required fees. Fees for obtaining the required permit(s) will be assessed and reflect the specific permit requirements.

6.1 New and Exis*ng FSEs
Individual grease interceptors shall be required for all new FSEs on a case-by-case basis and per City policy.

The requirements for new grease interceptor and where to install it will be determined during the plan review/building permit process. Each new grease interceptor or trap that is installed to replace or upgrade exis8ng devices will be required to meet all criteria stated in the City’s Municipal Codes, the adopted Uniform Plumbing Code, and plan check requirements.

FSEs planning or undergoing substan8al remodeling have opportuni8es similar to new FSEs to design and install grease interceptors, and therefore will be required to comply with the same condi8ons as new FSEs.

Exis8ng FSEs that discharge to sewer lines known to be a source of Spills or sewer lines where frequent cleaning is required may be required to install a complete grease interceptor system.

FWD permit requirements may vary based on an FSE’s connec8on to sewer lines iden8fied as “highfrequency maintenance sites.” Since there is the poten8al for new high-frequency maintenance sites to develop, a site-specific preven8ve approach in dealing with the FSE must be developed based on the quan8ty of FOG generated.

6.2 FSE Site Modifica*ons
Beyond new construc8on or modifica8ons to an exis8ng structure, changes in the opera8on of an FSE may also prompt requirement of pretreatment devices. The following is a list of changes that could ini8ate an increase in FOG discharges and require owners of FSEs to install pretreatment devices:
„ Menu changes;
„ Menu expansion;
„ Seating capacity, operations, equipment, or production expansion; „ Changes in facility management and the use of BMPs;
„ Changes in discharge volume;
„ Changes in nature of discharge; and/or
„ Changes to the building plumbing/sewer system.

The owner or operator of the FSE shall no8fy the Director of Public Works or the Director’s designee when any of these events are planned in order to determine the overall impacts to the exis8ng permit and/or pretreatment devices. The Director of Public Works or the Director’s designee may require the FSE to submit an amended FWD Permit applica8on in accordance with the City Municipal Code for review and approval.

6.3 Exemp*on from FOG Wastewater Discharge Permit
At the discre8on of City staff, FSEs with limited food prepara8on capabili8es may be exempt from obtaining an FWD Permit. Exempted establishments shall be engaged only in rehea8ng, hot holding or assembly of EXHIBIT A 119 March 3, 2026 Item 8
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ready-to-eat food products and, as a result, there is no sanitary sewer discharge containing significant amounts of FOG. An FSE with limited food prepara8on capabili8es does not include any opera8on that changes the form, flavor or consistency of food.
7 Inspec*on and Enforcement
The City’s objec8ve is to implement and enforce ac8ons against users of the sanitary sewer collec8on system who violate the prohibi8on of discharging pipe blocking substances into the sanitary sewer collec8on system. The City will ini8ate enforcement ac8ons for noncompliance; however, it is also possible for other regulatory agencies (e.g., Regional Board) to ini8ate their own enforcement ac8ons.

The City has a range of enforcement responses that can be applied to gain compliance with the Sewer Pipe Blockage Control Program and respec8ve City Municipal Code. Enforcement ac8ons are implemented when an owner of an FSE has neglected or violated compliance requirements and may include an escala8ng response strategy to achieve correc8ve ac8on. Fines may be implemented in conjunc8on with the City’s established Municipal Code procedures or permiing processes and procedures.

7.1 Inspec*ons
To determine whether an FSE complies with the condi8ons of the FWD Permit, Sewer Pipe Blockage Control Program, and City Municipal Code, the Director of Public Works or the Director’s designee, will inspect each FSE once annually, at a minimum. A copy of the City’s FWD Inspec8on Form, used during FSE inspec8ons, is included in Appendix C.

Reasonable access to all parts of the FSE shall be made available when inspec8on and/or sampling of the sanitary sewer are required. The FSE shall make the following available upon request:
„ Access to grease pretreatment devices
„ Access to flow measuring and monitoring devices
„ Manifests, receipts, and invoices of grease device maintenance „ Documents identifying the waste hauler carrier
„ Documents identifying the disposal site locations
„ Records of employee training in best management practices Based on the results of the inspec8on, the status of the FSE’s exis8ng FWD Permit may be renewed, extended or revoked. If viola8ons are encountered, the Director of Public Works or the Director’s designee shall note the viola8on(s) and include a descrip8on(s) of the viola8on(s) on the FWD Inspec8on Form. The documenta8on of the viola8on(s) shall serve as the formal ‘No8ce of Non-Compliance’ or ‘No8ce of Viola8on.’ Addi8onally, the Director of Public Works or the Director’s designee shall schedule a follow-up inspec8on of a viola8ng FSE to determine whether the required correc8ve ac8ons have been implemented and if addi8onal improvements are necessary.

7.2 Enforcement
All users of the City’s sanitary sewer collec8on system and facili8es are required to comply with the Sewer Pipe Blockage Control Program and all applicable elements of the City’s Municipal Code. All users are subject to all penal8es noted in the Sewer Pipe Blockage Control Program and/or City Municipal Code if it is determined that a viola8on of the program and/or City Municipal Code has occurred.

Viola8ons may include, but are not limited to:
„ Failure to install approved grease removal equipment; „ Making a false statement, representation, record, report, plan or other document that is filed with the City;
„ Tampering with or knowingly rendering inoperable any grease control or monitoring devices; „ Failure to clean, properly operate, maintain or remove FOG from grease removal equipment EXHIBIT A 120 March 3, 2026 Item 8
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within the required time for such cleaning, maintenance or grease removal; „ Failure to keep up-to-date and accurate records of all cleaning, maintenance, and FOG removal and to produce records upon request of the Director of Public Works or the Director’s designee, any representative of a local sanitation agency that has jurisdiction over the sanitary sewer collection system that services the FSE, or any City authorized inspector or designee; „ Refusing the Director of Public Works or the Director’s designee, a representative of a local sanitary sewer collection agency that has jurisdiction over the sanitary sewer collection system that services the FSE, or any authorized inspector, reasonable access to the FSE to inspect, monitoring, or review the grease pretreatment removal equipment; „ Failure to implement kitchen BMPs;
„ Disposing of, or knowingly allowing or directing FOG to be disposed of, unlawfully; „ Failure to comply with the provisions of the Sewer Pipe Blockage Control Program; and „ Failure to comply with the provisions of the FOG related codes or any permit issued by the City.

Procedures the City may take to enforce the Sewer Pipe Blockage Control Program, and related Municipal Code include:
„ Issuing written notices of violation which may require a compliance plan for the satisfactory correction of the violation;
„ Increasing the inspection schedule;
„ Requiring a Show Cause Hearing;
„ Terminating sewer service;
„ Pursuing civil penalties and/or criminal penalties;
„ Suspending or revoking of the FWD Permit; and/or
„ Assessing costs and charges to reimburse the City to clean and/or repair damages to the sanitary sewer collection system or other affected sewer facilities.

7.2.1 Compliance Order
The Director of Public Works or the Director’s designee can direct the user to achieve or restore compliance
with the FWD Permit or any other provisions of the City’s Municipal Code, by a specific date. The terms of the compliance order need not be discussed with the user in advance.

7.2.2 Show Cause Hearing
Upon determina8on by the Director of Public Works or the Director’s designee that an FSE or owner of the property is in noncompliance with its FWD Permit or any other applicable provision of the Municipal Code, the Director of Public Works or the Director’s designee may require a Show Cause Hearing. This requires the owner of the FSE or property to appear at the City office to show cause to the City as to why criminal and/or civil ac8ons should not be taken against the user and/or why sewer service should not be discon8nued to the user’s facility.

7.2.3 Suspension or Termina*on of Sewer Service
The Director of Public Works or the Director’s designee may discon8nue the sewer and/or water service to the FSE or the property if a viola8on of the City’s Municipal Code has occurred. Suspension or termina8on of sewer and/or water may apply if the FWD Permit condi8ons causes or contributes to a sewer spill event (or an overflow event emana8ng from a sewer lateral or private system) and/or such event is crea8ng or contribu8ng to an immediate or impending threat to the public’s health or safety or to the environment. The service discon8nua8on shall remain in effect un8l the private sewer lateral EXHIBIT A 121 March 3, 2026 Item 8
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impairment is repaired or un8l the maaer is heard and sewer and/or water service is restored by the Director of Public Works or the Director’s designee.

7.2.4 Administra*ve Enforcement of Civil and/or Criminal Penal*es The Director of Public Works or the Director’s designee may pursue Administra8ve Civil Penal8es against any user who has violated or is viola8ng any prohibi8on, limita8on, or requirement contained in the City’s Municipal Code and/or the FWD Permit. The enforcement response shall be dependent upon the magnitude and dura8on of the viola8on, its effect on the POTW and the environment and whether or not there is a danger to the health and safety of the general public due to a sanitary sewer discharge.

Civil Penal0es
All users of the City’s sanitary sewer collec8on system and facili8es are subject to the Civil penal8es assessed in accordance with the City’s Municipal Code as well as addi8onal provisions of federal, state and local regulatory agencies. In the event the City is the subject of fines, penal8es, or legal ac8ons as a result of ac8ons of the FSE or other par8es in viola8on of the Sewer Pipe Blockage Control Program, the City shall be en8tled to recover from the responsible party(ies) all costs and expenses to which the City has been subjected. Civil penal8es shall be assessed according to the City Municipal Code or as assessed by the City Manager or the City Council based on the extent of the viola8on(s).

Suspension or Revoca0on of Permit
An FWD Permit may be suspended and/or revoked for the following reasons:
„ Failure to comply with the conditions of the FWD Permit or City Municipal Code; „ Failure to install required grease pretreatment or monitoring devices as required by the FWD Permit;
„ Failure to comply with the reporting and/or pretreatment requirements or pretreatment device maintenance as required by the FWD Permit and the City Municipal Code; „ Failure to pay all applicable charges and fees;
„ Failure to report significant changes in operations, sanitary sewer volume, constituents, and/or characteristics before discharge;
„ Tampering with monitoring equipment;
„ Failure to meet effluent limitations;
„ Failure to comply with a Compliance Order issued to require compliance with an FWD Permit or other provision of the City’s Municipal Code;
„ Knowingly providing a false FWD Permit application or making false representations, or submitting false documents, reports or logs to the City’s Director of Public Works or the Director’s designee;
„ Failure to notify the City of modifications to the FSE facilities such that the conditions are not consistent with the information presented in the original FWD Permit application; „ Refusal to allow inspections during normal business hours or after hours if emergency conditions exist (overflow or suspected overflow);
„ Interference with the Director of Public Works or the Director’s designee during the FSE inspection or in sampling an FSE’s discharge or in inspecting and sampling an overflow event; and/or
„ Causing or contributing to sewer blockages or sewer overflows within the public sewer or failing to address the conditions leading to more than one (1) overflow event from a private system within a twelve month period.

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7.2.5 Cost Recovery (Clean-Up Costs)
Enforcement ac8vi8es oren commence with inves8ga8ons of blockages in and overflows from the sanitary sewer collec8on system. Such inves8ga8ons may include closed circuit television (CCTV) inspec8on of sewer lateral lines and privately-owned service lines. These inspec8ons are used to determine contribu8ng factors causing the blockage or overflow, such as defec8ve infrastructure, accumulated roots and/or debris; and to seek visual evidence of FOG waste accumula8on between the site of the stoppage or overflow and upstream FSEs.

FSEs found to have discharged waste containing FOG or other illicit cons8tuents, or have otherwise contributed to a sewer blockage, sewer spill, damage, or any other impairment to the City’s sewer facili8es is subject to enforcement ac8ons. This may include being ordered to install and maintain a grease interceptor and/or sanitary sewer monitoring devices. In addi8on, the FSE may be subject to a more restric8ve plan to abate future problems. Furthermore, sewer lateral failures and Spills caused by FSEs alone or collec8vely, are the responsibility of the private property owner or FSE(s) and they shall be liable for all costs required to clean or repair the facili8es together with expenses incurred by the City to resume normal opera8ons.

If the City must act to clear a sewer blockage or clean up an SSO caused by a blockage of a sewer lateral serving an FSE, the City’s costs shall be en8rely borne by the property owner and/or operator of the FSE and may cons8tute a debt to the City. The property owner or operator is also responsible for costs accrued in any instance that the City is ac8ng at the request of the owner/operator. 8 Drawing Submi_als
The City requires that plans be submiaed on all projects that require altera8on, removal, or addi8on of any type or size of plumbing fixtures. The purpose of the plans is to verify that all development requirements established in the City’s Municipal Code and included in the adopted condi8ons of approval for the project are addressed.

The City may require facility site plans, mechanical and plumbing plans, and other details to show the sewer loca8ons and connec8ons for its facility or premises. Plan check submiaals for review of an exis8ng or proposed grease interceptor, monitoring and metering facili8es, and/or opera8ng procedures shall be in a form and contain content as required by the City. Where it is determined that installa8on of grease removal equipment is required, the Director of Public Works or the Director’s designee shall approve the size of the grease removal equipment.

Review of the plans and procedures shall in no way relieve an owner or operator of an FSE of the responsibility of modifying the facili8es or procedures in the future, as necessary to meet the requirements of the City’s Sewer Pipe Blockage Control Program, City Municipal Code or any addi8onal requirements of other regulatory agencies.
9 Public Outreach
The City’s Sewer Pipe Blockage Control Program documents the ac8vi8es that facilitate the maximum beneficial public use of the City’s sanitary sewer system while preven8ng blockages and reducing the adverse effects of FOG discharges on wastewater conveyance and treatment opera8ons.

The primary focus of the City’s Sewer Pipe Blockage Control Program is on source control with a concentrated effort in educa8ng FSE operators and benefits of implemen8ng BMPs, good housekeeping, rou8ne and consistent servicing of FOG removal equipment, and the nega8ve impacts of puing FOG into the sanitary sewer system.

During the regularly performed site inspec8ons, City staff inform FSE personnel on the purpose and requirements for reducing the quan8ty of FOG discharged into the City’s sanitary sewer collec8on system.

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Sewer Pipe Blockage Control Program
March 2026 16
This includes providing FSE owners and staff with informa8on regarding BMPs related to FOG. To date, the City’s efforts to educate FSE staff has been effec8ve in aaaining the desired results from the FSEs. Examples of public educa8onal materials are provided in Appendix D.

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Appendix A
Defini+ons
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The following is a summary of acronyms and defini8ons typically used in a Sewer Pipe Blockage Control Program. Also included are acronyms specific to the City of Del Mar and its sanitary sewer collec8on system.

BMP: This is the acronym for Best Management Prac8ces. BMPs include schedules of ac8vi8es, prohibi8ons of prac8ces, maintenance procedures, and other management prac8ces to prevent or reduce the introduc8on of FOG into sanitary sewer collec8on facili8es.

Domes0c Wastewater: Liquid and waterborne wastes derived from the ordinary living processes in a dwelling unit, with said wastes being of such character as to permit sa8sfactory disposal into a public sewer without special treatment.

FOG: This is the acronym for Fats, Oils, and Grease. FOG includes any substance such as a vegetable or animal product that is used in or is a by-product of the cooking or food prepara8on process, and that turns or may turn viscous or solidify with a change in temperature or other condi8ons.

FSE: This is the acronym for Food Service Establishment. An FSE is a place where food is prepared and served for consump8on by the public. This includes, but is not limited to, retail establishments selling prepared foods and drinks for consump8on on the premises, cafeterias, lunch counters, and refreshment stands selling prepared foods for immediate consump8on. Restaurants, lunch counters, and drinking places operated as a subordinate service facility by other establishments shall also be included. Bars that do not serve food and markets that sell exclusively pre-packaged food and/or unprocessed fruit, or vegetables are typically not included.

Grease: A liquid or solid material composed primarily of fats and oils from animal or vegetable sources.

Grease Trap: This is a device, typically located under sinks inside FSEs, designed to collect and contain food wastes and grease from the waste stream while allowing the remaining sanitary sewer to be discharged to the sanitary sewer collec8on system.

Grease Interceptor: This is a device, typically located underground and outside of an FSE, designed to collect and contain food wastes and FOG material from the waste stream while allowing the remaining sanitary sewer to be discharged to the sanitary sewer collec8on system.

Grease Hauler: A person who collects the contents of a grease interceptor or trap and transports it to an approved recycling or disposal facility.

Non-Domes0c Wastewater: Sanitary sewer that is not Domes8c Wastewater. Non-Domes8c Wastewater shall not include sanitary sewer that arises from strictly residen8al ac8vi8es and places engaged exclusively in retail business.

Pretreatment or Treatment: The reduc8on of the amount of pollutants, the elimina8on of pollutants, or the altera8on of the nature of pollutant proper8es in sanitary sewer to a less harmful state prior to or in lieu of discharging or otherwise introducing such pollutants into the City’s Sanitary Sewer System or POTW.

The reduc8on or altera8on can be done through physical, chemical or biological processes or process changes by other means.

Sewage: Any liquid waste and waterborne solid waste resul8ng from residen8al, commercial, industrial, or ins8tu8onal ac8vi8es or uses.

Surface Waters: All permanent and intermiaent drainage ways, lakes, and reservoirs, either public or private, which are not man-made for the treatment of municipal, agricultural, or industrial waste, and wholly or par8ally within the boundaries of the City of Del Mar. Spills to storm drains tributary to surface waters shall be reported as discharges to surface waters.

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Tri-TAC: This is the acronym for the Technical Advisory Commiaee. Tri-TAC represents three California associa8ons, including the League of California Ci8es, California Associa8on of Sanita8on Agencies, and California Water Environment Associa8on.

Waste: Any and all waste substances, liquid or solid, gaseous, or radioac8ve, associated with human habita8on, or of human or animal origin, or from any producing, manufacturing or processing opera8on of whatever nature, including such wastes placed within containers of whatever nature, prior to and for the purpose of disposal via a public sewer.

Waste Hauler or Liquid Waste Hauler: Any person carrying on or engaging in vehicular transport of waste as part of, or incidental to, any business for that purpose.

Wastewater/Sanitary Sewer: Any volume of liquid and water-carried industrial or domes8c wastes from dwellings, commercial buildings, industrial facili8es, and ins8tu8ons, whether untreated or par8ally treated sewage, which is discharged into, or permiaed to enter, the City’s sewer system upstream of a sanitary sewer treatment plant.

Wastewater/Sanitary Sewer Facili0es: Any system of pipes, pump sta8ons, sewer lines, etc., used to collect and convey sewage to a treatment plant. Temporary storage and conveyance facili8es (such as vaults, temporary piping, construc8on trenches, wet wells, impoundments, tanks, high-lines, etc.) are considered to be part of the sanitary sewer collec8on system, and discharges of sewage to these facili8es are not spills.

Waters of the United States: All waters of the United States as defined in the Code of Federal Regula8ons, Volume 40, Sec8on 122.2 (40 CFR 122.2) such as navigable waters, rivers, streams, lakes, natural ponds, wetlands, etc., including tributaries to tradi8onal navigable waters.

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Appendix B
Grease Control Device
Cleaning/Maintenance Log
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The City of Del Mar Public Works Department |FOG
Office: (858) 755-3294 | Fax: (858)481-0254
24hr Water & Sewer Emergency: (858)756-1126
Grease Control Device (GCD) Cleaning/Maintenance Log
Food Service
Establishment:

Address: GCD
Location:

Trap Depth: Inches Max amount of grease solids(25%capacity): Inches Date Cleaned Cleaned By (Co./or Person)
Amount Removed in Inches
Initials of
Owner/Authorized
Representative
Grease
A
Solids
B
Grease + Solids
A + B
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Appendix C
FOG Inspec+on Form
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City of Del Mar Sewer Pipe Blockage Control
Program for Food Service Establishments Annual Inspection Form City of Del Mar FOG Control Program for Food Service Establishments Annual FOG Inspection Form

1. FSE Information
Business Name:
o Check if Business Name, Address, Phone, or Point-of-Contact has changed Updates to Database:

2. Inspection Details
Type of Inspection: o Routine o Follow-up
Inspector:

Inspection conducted with:

Arrival Time Departure Time Total Time
Type of Grease Control Device (GCD): Interceptor o Grease Trap o None o Other:

A. Establishments without grease removal equipment:

1. Is grease removal equipment required? Yes o No o

2. Inventory of all plumbed fixtures and all cooking/warming equipment used during food preparation and/or clean-up procedures:

B. Establishments with grease removal equipment:

1. Are all required plumbed fixtures connected to the grease removal equipment? (If not, list non-complying fixtures) Yes o No o
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City of Del Mar Sewer Pipe Blockage Control
Program for Food Service Establishments Annual Inspection Form

3. Inventory of fixtures connected to grease removal equipment / Required BMP Checklist.

Kitchen BMP Compliant NonCompliant Notes
Drain Screens
Collect & Recycle Cooking
Grease (Yellow Grease)
Food Waste Disposal
Scrape Excess Food
Employee Training Log
Dry Wipe/Dry Cleanup
Proper Food Disposal
Proper Grease Disposal
Kitchen Signage
Proper Disposal of Hood
Cleaning Waste
GCD FOG >25%?

4. Take pictures of installed equipment.

C. Inspector Recommendations:
(Inform the contact at the establishment that inspection results will be issued in writing.) Date/Time Signature of Inspector
Date/Time Signature of FSE Management
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Appendix D
FSE Public Educa+onal
Materials
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Are there FROGs in your sewer line? YES!
Fats, Roots, Oil & Grease!
Fats, Roots, Oils & Grease (FROGs), get into every sewer line, including the private line that connects your home or business to the public sewer system. FROGs block pipes, causing sewage to back up onto property, into the street, down the storm drains, and into the ocean. FROGs are the #1 cause of sewage spills that close our beaches.

What WE, the City of Del Mar, do to keep the public sewer system “FROG-free:” We video inspect the public sewer lines periodically. We clean 100% of the public sewer lines annually.

We make repairs and improvements to prevent sewer spills.

What YOU can do to keep your private sewer line “FROG-free:” Don’t put fats, oils, or grease down the drain.

Don’t plant trees over your private sewer line.

Talk to a licensed plumber about inspecting & cleaning your line.

Call Public Works (858) 755-3294 to notify us when your line will be cleaned. Our crew will come the day it’s cleaned to remove any debris that is pushed into the public sewer system.

Clean Pipelines = Clean Ocean
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City of Del Mar
Agenda Report
________________________________________________________________________________________________________ City Council Action:

TO: Honorable Mayor and City Councilmembers
FROM: Karen Brindley, Planning and Community Development Director Matt Bator, AICP, Principal Planner
Via Ashley Jones, City Manager
DATE: March 3, 2026
SUBJECT: Affordable Housing Regulatory Agreement with Watermark DM, L.P., an Arizona Limited Partnership, for the Watermark Del Mar Multi-unit Residential Development at 2250 San Dieguito Drive (APN: 299-100-51-00) REQUESTED ACTION/RECOMMENDATION:

Staff recommends the City Council adopt a Resolution (Attachment A) authorizing the City Manager to execute an Affordable Housing Regulatory Agreement (Regulatory Agreement) (Exhibit A to Attachment A) with Watermark DM, L.P., an Arizona limited partnership (Developer), restricting 10 of the 50 units in the approved Watermark Del Mar Project (Development) as long-term affordable housing.

BACKGROUND:

On April 19, 2022, the City approved Administrative Coastal Development Permit (CDP) 21- 005 for construction of a new 4-story, 48-foot high, 132,894 square foot, multi-unit residential development comprised of three residential levels above a podium parking garage. The project site consisted of two vacant lots at the southwest corner of Jimmy Durante Boulevard and San Dieguito Drive that have been consolidated into one legal lot through Boundary Adjustment BA22-001 for a total site size of 2.37 acres.

The project includes a Density Bonus for relief of development standards and consists of 50 units with an affordability component of 10 income restricted lower income units. The project is also subject to the City's Affordable Housing Ordinance (Chapter 24.21 of the Del Mar Municipal Code), the restricted units will also satisfy the requirements of the Affordable Housing Ordinance.

The City’s administrative CDP approval was subsequently appealed to the California Coastal Commission (CCC), and in November 2023, they determined that no substantial issue existed with respect to the grounds on which the appeal had been filed and thus upheld the City of Del Mar’s approval of CDP21-005.
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City Council Agenda Report
Watermark Del Mar Housing Agreement
March 3, 2026